HomeMy WebLinkAbout09-22-21 F&A Committee Packet 1
OTAY WATER DISTRICT
FINANCE AND ADMINISTRATION
COMMITTEE MEETING
and
SPECIAL MEETING OF THE BOARD OF DIRECTORS
BY TELECONFERENCE
2554 SWEETWATER SPRINGS BOULEVARD
SPRING VALLEY, CALIFORNIA
WEDNESDAY
September 22, 2021
2:00 P.M.
This is a District Committee meeting. This meeting is being posted as a special meeting
in order to comply with the Brown Act (Government Code Section §54954.2) in the event that
a quorum of the Board is present. Items will be deliberated, however, no formal board actions
will be taken at this meeting. The committee makes recommendations
to the full board for its consideration and formal action.
AGENDA
1. ROLL CALL
2. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO
SPEAK TO THE COMMITTEE ON ANY SUBJECT MATTER WITHIN THE
COMMITTEE'S JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA
This meeting is being held via teleconference. Members of the public may submit their
comments on agendized and non-agendized items by either of the following two meth-
ods:
a) No later than a half hour before the start of the meeting, complete and submit a
Request to Speak Form. Your request to speak will be acknowledged during
the “Public Participation” portion of the meeting when the committee will hear
your public comment. When called to speak, please state your Name and the
City in which you reside. You will be provided three minutes to speak.
OR
b) No later than a half hour before the start of the meeting, email your comment to
BoardSecretary@otaywater.gov and it will be read aloud during the “Public Par-
ticipation” portion of the meeting. Please provide your Name and the City in
which you reside, with your comment. Your comment must not take more than
three minutes to read.
The District’s meeting is live streamed. Information on how to watch and listen to the
District’s meeting can be found at this link: https://otaywater.gov/board-of-
directors/agenda-and-minutes/committee-meetings/
2
DISCUSSION ITEMS
3.ANNUAL DIRECTOR’S EXPENSE REPORT FOR FISCAL YEAR 2021 (DILAYRE)
[5 minutes]
4.FISCAL YEAR 2021 YEAR-END REPORT ON THE DISTRICT’S FISCAL YEARS
2019-2022 STRATEGIC PERFORMANCE PLAN (KERR) [15 minutes]
5.ADJOURNMENT
BOARD MEMBERS ATTENDING:
Mark Robak, Chair
Jose Lopez
All items appearing on this agenda, whether or not expressly listed for action, may be delib-
erated and may be subject to action by the Board.
The Agenda, and any attachments containing written information, are available at the Dis-
trict’s website at www.otaywater.gov. Written changes to any items to be considered at the
open meeting, or to any attachments, will be posted on the District’s website. Copies of the
Agenda and all attachments are also available by contacting the District Secretary at (619)
670-2253.
If you have any disability which would require accommodation in order to enable you to par-
ticipate in this meeting, please call the District Secretary at 670-2253 at least 24 hours prior
to the meeting.
Certification of Posting
I certify that on September 17, 2021, I posted a copy of the foregoing agenda near the
regular meeting place of the Board of Directors of Otay Water District, said time being at least
24 hours in advance of the meeting of the Board of Directors (Government Code Section
§54954.2).
Executed at Spring Valley, California on September 17, 2021.
/s/ Tita Ramos-Krogman, District Secretary
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: October 6, 2021
SUBMITTED BY:
Shiela Dilayre
Senior Accountant
PROJECT: DIV. NO. ALL
APPROVED BY: Joseph R. Beachem, Chief Financial Officer
Jose Martinez, General Manager
SUBJECT: Fiscal Year 2021 Board of Directors’ Expenses
GENERAL MANAGER’S RECOMMENDATION:
This is an informational item only.
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To present the Board of Directors’ expenses for Fiscal Year 2021.
ANALYSIS:
The California Government Code Section 53065.5 requires special
districts, at least annually, to disclose any reimbursements paid by
a district within the immediately preceding fiscal year. In
addition, the District’s Code of Ordinances Policy 8 echoes this
requirement. To meet these requirements, staff prepares and presents
the Board of Directors’ expenses on an annual basis. The
reimbursements and per diems paid by the District for Fiscal Year
2021 are summarized in the table on the following page and detailed
in Attachments C-J.
AGENDA ITEM 3
2
The above table displays the expenses by category and Director. The
expenses totaled $58,469.33 with $55,328.00, or 94.6%, of the
expenses stemming from Director’s Fees.
FISCAL IMPACT:
None.
STRATEGIC GOAL:
Prudently manage District funds.
LEGAL IMPACT:
Compliance with California law and District Code of Ordinance Policy
8.
Attachments: Attachment A: Committee Action
Attachment B: Directors’ Expenses and Per Diems
Attachments C-J: Directors’ Expenses Details
Croucher Gastelum Keyes Lopez Robak Smith Thompson Total
Business Meetings -$ -$ -$ -$ 30.00$ -$ 40.00$ 70.00$
Director's Fees 11,248.00 2,128.00 3,496.00 5,168.00 16,112.00 11,096.00 6,080.00 55,328.00
Mileage Business 102.90 548.02 - - 14.56 14.95 - 680.43
Mileage Commuting 6.90 - - - - - - 6.90
Conferences and Seminars* 375.00 (60.00) 694.00 375.00 1,000.00 - - 2,384.00
Travel - - - - - - - -
Community Events - - - - - - - -
Total 11,732.80$ 2,616.02$ 4,190.00$ 5,543.00$ 17,156.56$ 11,110.95$ 6,120.00$ 58,469.33$
*The ($60) credit for Director Gastelum was reimbursement for registration paid in FY 2020.
OTAY WATER DISTRICT
BOARD EXPENSES
July 1, 2020 - June 30, 2021
ATTACHMENT A
SUBJECT/PROJECT: Fiscal Year 2021 Board of Directors’ Expenses
COMMITTEE ACTION:
This item was presented to the Finance and Administration Committee on
September 22, 2021. This is an informational item only. The
following comments were made at the Committee meeting:
BOARD OF DIRECTORS’
EXPENSES AND PER DIEMS
Finance and Administration Committee
September 22, 2021
Board of Directors Meeting
October 6, 2021
ATTACHMENT B
California Government Code Section 53065.5 and Otay
Water District’s Code of Ordinances Policy 8 require that
staff present the Expenses and Per Diems for the Board of
Directors on an annual basis:
•Fiscal Year 2021.
•The expenses are shown by Board member and expense
type.
•The information is presented in alphabetical order.
ATTACHMENT C
Jul-20 Aug-20 Sep-20 Oct-20 Nov-20 Dec-20 Jan-21 Feb-21 Mar-21 Apr-21 May-21 Jun-21 Total
1 2 3 4 5 6 7 8 9 10 11 12
5214 Business Meetings -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
5281 Director's Fees 1,368.00 1,368.00 760.00 1,216.00 912.00 608.00 608.00 912.00 608.00 760.00 1,368.00 760.00 11,248.00
5211 Mileage - Business 6.90 29.00 - 32.00 32.20 - - - 2.80 - - - 102.90
5211 Mileage - Commuting 6.90 - - - - - - - - - - - 6.90
5213 Seminars and Conferences - - - - - - - - - - 375.00 - 375.00
5212 Travel - - - - - - - - - - - - -
5222 Community Events - - - - - - - - - - - - -
Total 1,381.80$ 1,397.00$ 760.00$ 1,248.00$ 944.20$ 608.00$ 608.00$ 912.00$ 610.80$ 760.00$ 1,743.00$ 760.00$ 11,732.80$
5214 Business Meetings -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
5281 Director's Fees 456.00 760.00 152.00 152.00 456.00 152.00 - - - - - - 2,128.00
5211 Mileage - Business - 548.02 - - - - - - - - - - 548.02
5211 Mileage - Commuting - -- - - - - - - - - - -
5213 Seminars and Conferences (60.00) - - - - - - - - - - - (60.00)
5212 Travel - - - - - - - - - - - - -
5222 Community Events - - - - - - - - - - - - -
Total 396.00$ 1,308.02$ 152.00$ 152.00$ 456.00$ 152.00$ -$ -$ -$ -$ -$ -$ 2,616.02$
5214 Business Meetings -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
5281 Director's Fees - - - - - 152.00 608.00 304.00 608.00 760.00 456.00 608.00 3,496.00
5211 Mileage - Business - - - - - -- - - - - - -
5211 Mileage - Commuting - - - - - -- - - - - - -
5213 Seminars and Conferences - - - - - -- - - 249.00 375.00 70.00 694.00
5212 Travel - - - - - -- - - -- - -
5222 Community Events - - - - - -- - - -- - -
-$ -$ -$ -$ -$ 152.00$ 608.00$ 304.00$ 608.00$ 1,009.00$ 831.00$ 678.00$ 4,190.00$
5214 Business Meetings -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
5281 Director's Fees - - - - - - 1,368.00 456.00 456.00 1,064.00 1,064.00 760.00 5,168.00
5211 Mileage - Business - - - - - - - - - - - - -
5211 Mileage - Commuting - - - - - - - - - - - - -
5213 Seminars and Conferences - - - - - - - - - - 375.00 - 375.00
5212 Travel - - - - - - - - - - - - -
5222 Community Events - - - - - - - - - - - - -
-$ -$ -$ -$ -$ -$ 1,368.00$ 456.00$ 456.00$ 1,064.00$ 1,439.00$ 760.00$ 5,543.00$
5214 Business Meetings -$ -$ 30.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 30.00$
5281 Director's Fees 1,368.00 1,368.00 1,216.00 1,368.00 1,064.00 1,064.00 1,368.00 1,520.00 1,368.00 1,520.00 1,520.00 1,368.00 16,112.00
5211 Mileage - Business - - - - - - - - - - - 14.56 14.56
5211 Mileage - Commuting - - - - - - - - - - - - -
5213 Seminars and Conferences - - - - - 375.00 - 55.00 145.00 - 375.00 50.00 1,000.00
5212 Travel - - - - - -- -- - - - -
OTAY WATER DISTRICT
ADMINISTRATIVE EXPENSES - BOARD
JULY 1, 2020 - JUNE 30, 2021
GARY D. CROUCHER (DETAILED
IN ATTACHMENT D)
RYAN KEYES (DETAILED IN
ATTACHMENT F)
JOSE LOPEZ (DETAILED IN
ATTACHMENT G)
HECTOR GASTELUM (DETAILED
IN ATTACHMENT E)
MARK ROBAK (DETAILED IN
ATTACHMENT H)
Page 1 of 2
Jul-20 Aug-20 Sep-20 Oct-20 Nov-20 Dec-20 Jan-21 Feb-21 Mar-21 Apr-21 May-21 Jun-21 Total
OTAY WATER DISTRICT
ADMINISTRATIVE EXPENSES - BOARD
JULY 1, 2020 - JUNE 30, 2021
5222 Community Events - - - - - - - - - - - - -
Total 1,368.00$ 1,368.00$ 1,246.00$ 1,368.00$ 1,064.00$ 1,439.00$ 1,368.00$ 1,575.00$ 1,513.00$ 1,520.00$ 1,895.00$ 1,432.56$ 17,156.56$
5214 Business Meetings -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
5281 Director's Fees 760.00 912.00 608.00 912.00 760.00 304.00 1,064.00 1,368.00 1,064.00 1,064.00 1,368.00 912.00 11,096.00
5211 Mileage - Business 14.95 - - - - - - - - - - - 14.95
5211 Mileage - Commuting - - - - - - - - - - - - -
5213 Seminars and Conferences - - - - - - - - - - - - -
5212 Travel - - - - - - - - - - - - -
5222 Community Events - - - - - - - - - - - - -
Total 774.95$ 912.00$ 608.00$ 912.00$ 760.00$ 304.00$ 1,064.00$ 1,368.00$ 1,064.00$ 1,064.00$ 1,368.00$ 912.00$ 11,110.95$
5214 Business Meetings -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 40.00$ 40.00$
5281 Director's Fees 1,520.00 1,368.00 760.00 1,216.00 912.00 304.00 - - - - - - 6,080.00
5211 Mileage - Business - - - - - - - - - - - - -
5211 Mileage - Commuting - - - - - - - - - - - - -
5213 Seminars and Conferences - - - - - - - - - - - - -
5212 Travel - - - - - - - - - - - - -
5222 Community Events - - - - - - - - - - - - -
Total 1,520.00$ 1,368.00$ 760.00$ 1,216.00$ 912.00$ 304.00$ -$ -$ -$ -$ -$ 40.00$ 6,120.00$
TOTALS:
5214 Business Meetings -$ -$ 30.00$ -$ -$ -$ -$ -$ -$ -$ -$ 40.00$ 70.00$
5281 Director's Fees 5,472.00 5,776.00 3,496.00 4,864.00 4,104.00 2,584.00 5,016.00 4,560.00 4,104.00 5,168.00 5,776.00 4,408.00 55,328.00
5211 Mileage - Business 21.85 577.02 - 32.00 32.20 - - - 2.80 - - 14.56 680.43
5211 Mileage - Commuting 6.90 - - - - - - - - - - - 6.90
5213 Seminars and Conferences (60.00) - - - - 375.00 - 55.00 145.00 249.00 1,500.00 120.00 2,384.00
5212 Travel - - - - - - - -- - - - -
5222 Community Events - - - - - - - -- - - - -
Total 5,440.75$ 6,353.02$ 3,526.00$ 4,896.00$ 4,136.20$ 2,959.00$ 5,016.00$ 4,615.00$ 4,251.80$ 5,417.00$ 7,276.00$ 4,582.56$ 58,469.33$
MITCHELL THOMPSON
(DETAILED IN ATTACHMENT J)
TIM SMITH (DETAILED IN
ATTACHMENT I)
Page 2 of 2
ATTACHMENT D
DIRECTOR'S NAME:CROUCHER, GARY
Expense Type Date Descriptions Total $
Conferences and Seminars 5/8/2021 REGISTRATION - ACWA 2021 SPRING VIRTUAL CONFERENCE 375.00
Conferences and Seminars Total 375.00
Director's Fee 7/1/2020 OWD MONTHLY BOARD MEETING 152.00
7/6/2020 MEETING WITH THE GM AND GENERAL COUNSEL RE: DISTRICT MATTERS 152.00
7/7/2020 MEETING WITH THE GM AND GENERAL COUNSEL RE: SPECIAL BOARD MEETING 152.00
7/9/2020 OWD SPECIAL BOARD MEETING 152.00
7/16/2020 COMMITTEE AGENDA BRIEFING FOR THE JULY COMMITTEE MEETINGS 152.00 7/20/2020 EO & WR COMMITTEE BOARD AGENDA REVIEW FOR JULY BOARD MEETING 152.00
7/21/2020 CWA MATTERS MEETING 152.00
7/22/2020 OWD SPECIAL BOARD MEETING 152.00
7/29/2020 MEETING WITH THE GM AND GENERAL COUNSEL TO REVIEW JULY BOARD MEETING MATERIALS 152.00
8/4/2020 MEETING WITH THE GM AND GENERAL COUNSEL TO DISCUSS PERSONNEL ISSUES 152.00
8/5/2020 OWD MONTHLY BOARD MEETING 152.00
8/12/2020 MEETING WITH THE GM AND GENERAL COUNSEL TO DISCUSS PERSONNEL ISSUES 152.00
8/14/2020 COMMITTEE AGENDA BRIEFING FOR THE AUGUST COMMITTEE MEETINGS 152.00
8/17/2020 MEETING WITH THE GM AND GENERAL COUNSEL TO DISCUSS PERSONNEL ISSUES 152.00
8/19/2020 EO & WR COMMITTEE BOARD AGENDA REVIEW FOR SEPTEMBER BOARD MEETING 152.00
8/21/2020 OWD SPECIAL BOARD MEETING 152.00
8/24/2020 OWD SPECIAL BOARD MEETING 152.00
8/25/2020 CWA MATTERS MEETING & BOARD AGENDA BRIEFING FOR THE SEPTEMBER BOARD MEETING 152.00
9/2/2020 OWD MONTHLY BOARD MEETING 152.00
9/16/2020 COMMITTEE AGENDA BRIEFING FOR THE SEPTEMBER COMMITTEE MEETINGS 152.00
9/21/2020 EO & WR COMMITTEE BOARD AGENDA REVIEW FOR OCTOBER BOARD MEETING 152.00
9/22/2020 CWA MATTERS MEETING 152.00
9/30/2020 MEETING WITH THE GM AND GENERAL COUNSEL TO REVIEW OCTOBER BOARD MEETING AGENDA ITEMS 152.00
10/7/2020 OWD MONTHLY BOARD MEETING 152.00
10/13/2020 MEETING WITH FALLBROOK PUD RE: FALLBROOK DETACHMENT FROM CWA 152.00
10/14/2020 COMMITTEE AGENDA BRIEFING 152.00
10/16/2020 CWA MATTERS MEETING WITH GM AND DIR SMITH 152.00
10/19/2020 EO & WR COMMITTEE 152.00
10/20/2020 CPRL&L COMMITTEE MEETING 152.00
10/22/2020 CWA MATTERS FOLLOW-UP MEETING 152.00 10/28/2020 BOARD AGENDA BRIEFING 152.00
11/4/2020 OWD MONTHLY BOARD MEETING 152.00
11/16/2020 MEETING WITH SWEETWATER AUTHORITY RE: CURRENT ISSUES AND OPPORTUNITIES 152.00
11/17/2020 MEETING WITH RAINBOW GM AND BOARD VP RE: RAINBOW DETACHMENT FROM CWA 152.00
11/18/2020 COMMITTEE AGENDA BRIEFING 152.00
11/23/2020 CWA MATTERS MEETING 152.00
11/30/2020 EO & WR COMMITTEE MEETING 152.00
12/1/2020 QUARTERLY GM MEETING 152.00
12/3/2020 REGIONAL MEETING WITH PRESIDENTS AND GMs 152.00
12/4/2020 OWD MONTHLY BOARD MEETING 152.00
12/7/2020 LAFCO AD HOC COMMITTEE MEETING RE: FALLBROOK, RAINBOR REORG REQUEST 152.00
1/6/2021 OWD MONTHLY BOARD MEETING 152.00
1/19/2021 ENGINEERING & OPERATIONS COMMITTEE MEETING 152.00
1/25/2021 CWA MATTERS MEETING 152.00
1/29/2021 GM/GC AND BOARD PRESIDENT - LAFCO DISCUSSIONS AND IMPACTS 152.00
2/1/2021 COUNCIL OF WATER UTILITIES 152.00
2/3/2021 OWD MONTHLY BOARD MEETING 152.00
2/17/2021 EO&WR COMMITTEE MEETING 152.00
2/18/2021 CSDA - QUARTERLY MEETING 152.00
2/23/2021 MEETING WITH OTAY WATER STAFF 152.00
2/24/2021 EAST COUNTY CAUCUS MEETING 152.00
3/2/2021 MEETING WITH OTAY WATER STAFF 152.00
3/3/2021 OWD MONTHLY BOARD MEETING 152.00
3/16/2021 EO&WR COMMITTEE MEETING 152.00
3/19/2021 OWD SPECIAL BOARD MEETING 152.00 4/5/2021 MEETING WITH OTAY WATER STAFF 152.00
4/7/2021 OWD MONTHLY BOARD MEETING 152.00
4/20/2021 EO&WR COMMITTEE MEETING 152.00
4/21/2021 EAST COUNTY WATER AGENCIES MEETING 152.00
4/28/2021 OWD SPECIAL BOARD MEETING 152.00
5/5/2021 OWD MONTHLY BOARD MEETING 152.00
5/7/2021 CHULA VISTA COMMUNITY MEETING 152.00
5/12/2021 ACWA SPRING CONFERENCE 152.00
5/13/2021 ACWA SPRING CONFERENCE 152.00
5/18/2021 EO&WR COMMITTEE MEETING 152.00
5/19/2021 MEETING WITH OTAY WATER STAFF 152.00
5/20/2021 CSDA - QUARTERLY MEETING 152.00
5/26/2021 EAST COUNTY CAUCUS MEETING 152.00
5/28/2021 MEETING WITH OTAY WATER STAFF 152.00
6/30/2021 LAFCO 152.00
6/2/2021 OWD MONTHLY BOARD MEETING 152.00
6/14/2021 LAFCO DEATTACHMENT SUBCOMMITTEE 152.00
6/16/2021 MEETING WITH OTAY WATER STAFF 152.00
6/23/2021 EAST COUNTY CAUCUS MEETING 152.00
Director's Fee Total 11,248.00
Mileage - Business 7/31/2020 MEETING - JULY 21 6.90
8/31/2020 MILEAGE - AUGUST 2019, SEPTEMBER 2019*29.00
10/31/2020 MEETING - OCTOBER 13 32.00
11/30/2020 MEETING - NOVEMBER 17 32.20
3/2/2021 MEETING - MARCH 2 2.80 Mileage - Business Total 102.90 Mileage - Commuting 7/31/2020 MEETINGS - JULY 6 & 9 6.90
Mileage - Commuting Total 6.90 Grand Total 11,732.80$
*Mileage reimbursements for meeting attendance in August 2019 & September 2019.
Page 1 of 1
ATTACHMENT E
DIRECTOR'S NAME:GASTELUM, HECTOR
Expense Type Date Descriptions Total $
Conferences and Seminars 7/22/2020 CREDIT FOR BIA CONFERENCE REGISTRATION (60.00)
Conferences and Seminars Total (60.00)
Director's Fee 7/1/2020 OWD MONTHLY BOARD MEETING 152.00
7/9/2020 OWD SPECIAL BOARD MEETING 152.00
7/22/2020 OWD SPECIAL BOARD MEETING 152.00
8/5/2020 OWD MONTHLY BOARD MEETING 152.00
8/13/2020 QUARTERLY GM MEETING 152.00
8/14/2020 BIA SOUTHERN CALIFORNIA WATER CONFERENCE 152.00
8/21/2020 OWD SPECIAL BOARD MEETING 152.00
8/24/2020 OWD SPECIAL BOARD MEETING 152.00
9/1/2020 OWD MONTHLY BOARD MEETING 152.00
10/7/2020 OWD MONTHLY BOARD MEETING 152.00
11/4/2020 OWD MONTHLY BOARD MEETING 152.00
11/12/2020 QUARTERLY GM MEETING 152.00
11/17/2020 COUNCIL OF WATER UTILITIES 152.00
12/4/2020 OWD MONTHLY BOARD MEETING 152.00
Director's Fee Total 2,128.00
Mileage - Business 12/6/2020 ACWA 2019 FALL CONFERENCE*78.88
12/13/2019 COLORADO RIVER WATER USERS 2019 CONFERENCE*393.24
1/28/2020 JANUARY 2020 MILEAGE*75.90
Mileage - Business Total 548.02
Grand Total 2,616.02$
*Mileage reimbursements for attendance in various meetings and conferences in FY 2020.
Page 1 of 1
ATTACHMENT F
DIRECTOR'S NAME:KEYES, RYAN
Expense Type Date Descriptions Total $
Conferences and Seminars 4/22/2021 EB WATER 101 WORKSHOP REGISTRATION 249.00
5/8/2021 REGISTRATION - ACWA 2021 SPRING VIRTUAL CONFERENCE 375.00
6/30/2021 ZOOMING THROUGH CALIFORNIA REGISTRATION 70.00
Conferences and Seminars Total 694.00
Director's Fee 12/18/2020 MEETING WITH OTAY WATER STAFF - JOSE MARTINEZ 152.00
1/6/2021 OWD MONTHLY BOARD MEETING 152.00
1/8/2021 MEETING WITH OTAY WATER COUNSEL 152.00
1/15/2021 MEETING WITH OTAY WATER STAFF 152.00
1/22/2021 MEETING WITH OTAY WATER STAFF 152.00
2/3/2021 OWD MONTHLY BOARD MEETING 152.00
2/12/2021 MEETING WITH OTAY WATER STAFF 152.00
3/3/2021 OWD MONTHLY BOARD MEETING 152.00
3/5/2021 SD COUNTY TAXPAYER SEMINAR 152.00
3/16/2021 CPRL&L COMMITTEE MEETING 152.00
3/19/2021 OWD SPECIAL BOARD MEETING 152.00
4/7/2021 OWD MONTHLY BOARD MEETING 152.00
4/20/2021 COUNCIL OF WATER UTILITIES MEETING 152.00
4/22/2021 WATER EDUCATION FOUNDATION MEETING 152.00
4/23/2021 WATER EDUCATION FOUNDATION MEETING 152.00
4/28/2021 OWD SPECIAL BOARD MEETING 152.00
5/5/2021 OWD MONTHLY BOARD MEETING 152.00
5/13/2021 ACWA SPRING CONFERENCE 152.00
6/30/2021 ACWA WEBINAR 152.00
5/14/2021 MEETING WITH OTAY WATER STAFF 152.00
6/2/2021 OWD MONTHLY BOARD MEETING 152.00
6/23/2021 ACWA REGIONAL MEETING 152.00
6/29/2021 WATEREUSE CA CONFERENCE 152.00
Director's Fee Total 3,496.00
Grand Total 4,190.00
Page 1 of 1
ATTACHMENT G
DIRECTOR'S NAME:LOPEZ, JOSE
Expense Type Date Descriptions Total $
Conferences and Seminars 5/8/2021 REGISTRATION - ACWA 2021 SPRING VIRTUAL CONFERENCE 375.00
Conferences and Seminars Total 375.00
Director's Fee 1/6/2021 OWD MONTHLY BOARD MEETING 152.00
1/12/2021 MEETING WITH OTAY WATER STAFF 152.00
1/13/2021 MEETING WITH OTAY WATER STAFF 152.00
1/14/2021 MEETING WITH OTAY WATER STAFF 152.00
1/19/2021 OWD NEW BOARD MEMBER TRAINING 152.00
1/20/2021 F&A COMMITTEE MEETING 152.00
1/21/2021 MEETING WITH OTAY WATER COUNSEL 152.00
1/22/2021 WATER CONSERVATION GARDEN BOARD MEETING 152.00
1/27/2021 BROWN ACT TRAINING 152.00
2/2/2021 SCEDC MONTHLY BOARD MEETING 152.00
2/3/2021 OWD MONTHLY BOARD MEETING 152.00
2/16/2021 F&A COMMITTEE MEETING 152.00
3/3/2021 OWD MONTHLY BOARD MEETING 152.00
3/17/2021 F&A COMMITTEE MEETING 152.00
3/19/2021 OWD SPECIAL BOARD MEETING 152.00
4/2/2021 CHULA VISTA CHAMBER MEETING 152.00
4/6/2021 SCEDC MEETING 152.00
4/7/2021 OWD MONTHLY BOARD MEETING 152.00
4/20/2021 COUNCIL OF WATER UTILITIES MEETING 152.00
4/21/2021 F&A COMMITTEE MEETING 152.00
4/22/2021 OWD TRAINING 152.00
4/28/2021 OWD SPECIAL BOARD MEETING 152.00
5/4/2021 SOUTH COUNTY ECONOMIC DEVELOPMENT COUNCIL 152.00
5/5/2021 OWD MONTHLY BOARD MEETING 152.00
5/7/2021 CHULA VISTA CHAMBER OF COMMERCE 152.00
5/12/2021 ACWA SPRING CONFERENCE 152.00
5/13/2021 ACWA SPRING CONFERENCE 152.00
5/14/2021 ACWA SPRING CONFERENCE 152.00
5/19/2021 F&A COMMITTEE MEETING 152.00
6/1/2021 SOUTH COUNTY ECONOMIC DEVELOPMENT COUNCIL 152.00
6/2/2021 OWD MONTHLY BOARD MEETING 152.00
6/4/2021 CHULA VISTA CHAMBER OF COMMERCE 152.00
6/15/2021 COUNCIL OF WATER UTILITIES 152.00
6/16/2021 QUARTERLY GM MEETING 152.00
Director's Fee Total 5,168.00
Grand Total 5,543.00$
Page 1 of 1
ATTACHMENT H
DIRECTOR'S NAME:ROBAK, MARK
Expense Type Date Descriptions Total $ Conferences and Seminars 12/22/2020 REGISTRATION - ACWA 2020 FALL VIRTUAL CONFERENCE 375.00
2/22/2021 ACWA CONFERENCE REGISTRATION 55.00
3/22/2021 ACWA CONFERENCE REGISTRATION 145.00
5/8/2021 REGISTRATION - ACWA 2021 SPRING VIRTUAL CONFERENCE 375.00
6/30/2021 ACWA DROUGHT MESSAGING WEBINAR 50.00 Conferences and Seminars Total 1,000.00
Director's Fee 7/1/2020 OWD MONTHLY BOARD MEETING 152.00
7/2/2020 SAN DIEGO REGIONAL CHAMBER SUSTAINABILITY & INDUSTRY COMMITTEE MEETING 152.00
7/6/2020 DISCUSSION WITH THE GM, BOARD PRESIDENT AND GENERAL COUNSEL 152.00
7/7/2020 EAST COUNTY CHAMBER OF COMMERCE GOV'T AFFAIRS & INFRASTRUCTURE COMMITTEE MEETING 152.00 7/9/2020 OWD SPECIAL BOARD MEETING 152.00
7/22/2020 OWD SPECIAL BOARD MEETING 152.00
7/23/2020 SDCWA MONTHLY BOARD MEETING 152.00
7/27/2020 OTAY POLICY 8 AD-HOC COMMITTEE MEETING 152.00
7/28/2020 WATER CONSERVATION GARDEN AUTHORITY BOARD MEETING 152.00 8/4/2020 EAST COUNTY CHAMBER OF COMMERCE GOV'T AFFAIRS & INFRASTRUCTURE COMMITTEE MEETING 152.00
8/5/2020 OWD MONTHLY BOARD MEETING 152.00
8/18/2020 F&A COMMITTEE MEETING 152.00
8/20/2020 MWD VIRTUAL TOUR OF THE REGIONAL RECYCLED WATER ADVANCED PURIFICATION CENTER 152.00
8/21/2020 OWD SPECIAL BOARD MEETING 152.00 8/24/2020 OWD SPECIAL BOARD MEETING 152.00
8/25/2020 SPECIAL DISTRICT'S VIRTUAL SUMMIT WEST 2020 152.00
8/27/2020 SDCWA MONTHLY BOARD MEETING 152.00
8/31/2020 OTAY POLICY 8 AD-HOC COMMITTEE MEETING 152.00
9/1/2020 EAST COUNTY CHAMBER OF COMMERCE GOV'T AFFAIRS & INFRASTRUCTURE COMMITTEE MEETING 152.00 9/2/2020 OWD MONTHLY BOARD MEETING 152.00
9/3/2020 SAN DIEGO REGIONAL CHAMBER SUSTAINABILITY & INDUSTRY COMMITTEE MEETING 152.00
9/9/2020 DISCUSSION WITH REBECCA ALVAREZ WITH NP STRATEGIES 152.00
9/15/2020 COUNCIL OF WATER UTILITIES MEETING WITH USBR COMMISSIONER 152.00
9/18/2020 LAFCO SPECIAL DISTRICTS ADVISORY COMMITTEE MEETING 152.00 9/22/2020 F&A COMMITTEE MEETING 152.00
9/24/2020 SDCWA MONTHLY BOARD MEETING 152.00
10/2/2020 SOUTH COUNTY EDC 30TH ANNUAL ECONOMIC SUMMIT 152.00
10/6/2020 EAST COUNTY CHAMBER OF COMMERCE GOV'T AFFAIRS & INFRASTRUCTURE COMMITTEE MEETING 152.00
10/7/2020 OWD MONTHLY BOARD MEETING 152.00 10/15/2020 EAST COUNTY CHAMBER OF COMMERCE POLITICS IN PARADISE EVENT 152.00
10/19/2020 F&A COMMITTEE MEETING 152.00
10/20/2020 CPRL&L COMMITTEE MEETING 152.00
10/21/2020 AD HOC POLICY 8 COMMITTEE MEETING 152.00
10/22/2020 SDCWA MONTHLY BOARD MEETING 152.00 10/27/2020 WATER CONSERVATION GARDEN JPA QUARTERLY MEETING 152.00
11/3/2020 SOUTH COUNTY EDC MONTHLY MEETING 152.00
11/4/2020 OWD MONTHLY BOARD MEETING 152.00
11/10/2020 EAST COUNTY CHAMBER OF COMMERCE GOV'T AFFAIRS & INFRASTRUCTURE COMMITTEE MEETING 152.00
11/12/2020 SOUTHERN CA WATER COALITION 36TH ANNUAL EVENT AND AWARDS 152.00 11/17/2020 COUNCIL OF WATER UTILITIES SAN DIEGO COUNTY MEETING 152.00
11/19/2020 SDCWA MONTHLY BOARD MEETING 152.00
11/20/2020 COUNTY OF SD INDEPENDENT REDISTRICTING COMMISSION MEETING 152.00
12/1/2020 F&A COMMITTEE MEETING 152.00
12/2/2020 ACWA SEMI-ANNUAL FALL CONFERENCE 152.00 12/3/2020 ACWA SEMI-ANNUAL FALL CONFERENCE 152.00
12/4/2020 OWD MONTHLY BOARD MEETING 152.00
12/8/2020 SCEDC ELECTED OFFICIALS WEBINAR 152.00
12/10/2020 SDCWA MONTHLY BOARD MEETING 152.00
12/18/2020 LAFCO SPECIAL DISTRICTS ADVISORY COMMITTEE MEETING 152.00 1/3/2021 AB 1234 REVIEW AND EXAM MANDATORY BIENNIAL TRAINING 152.00
1/4/2021 COUNTY OF SD 2ND DISTRICT SUPERVISOR SWEARING IN 152.00
1/5/2021 EAST COUNTY CHAMBER OF COMMERCE GOV'T AFFAIRS & INFRASTRUCTURE COMMITTEE MEETING 152.00
1/6/2021 OWD MONTHLY BOARD MEETING 152.00
1/12/2021 SCEDC MONTHLY BOARD MEETING 152.00 1/20/2021 F&A COMMITTEE MEETING 152.00
1/22/2021 WATER CONSERVATION GARDEN JPA MEETING 152.00
1/26/2021 SAN DIEGO CHAMBER OF COMMERCE SUSTAINABILITY & INDUSTRY COMMITTEE 152.00
1/28/2021 WATER CONSERVATION GARDEN MEETING 152.00
2/1/2021 COUNCIL OF WATER UTILITIES 152.00 2/2/2021 EAST COUNTY CHAMBER OF COMMERCE GOV'T AFFAIRS & INFRASTRUCTURE COMMITTEE MEETING 152.00
2/3/2021 OWD MONTHLY BOARD MEETING 152.00
2/4/2021 SAN DIEGO CHAMBER OF COMMERCE SUSTAINABILITY & INDUSTRY COMMITTEE 152.00
2/5/2021 EAST COUNTY CHAMBER OF COMMERCE - FIRST FRIDAY BREAKFAST 152.00
2/16/2021 F&A COMMITTEE MEETING 152.00 2/18/2021 CSDA - QUARTERLY MEETING 152.00
2/19/2021 SOUTHERN CA WATER COALITION MEETING 152.00
2/24/2021 ACWA WEBINAR 152.00
2/25/2021 CA LOCAL ELECTED OFFICIALS MEETING 152.00
3/2/2021 EAST COUNTY CHAMBER OF COMMERCE GOV'T AFFAIRS & INFRASTRUCTURE COMMITTEE MEETING 152.00 3/3/2021 OWD MONTHLY BOARD MEETING 152.00
3/4/2021 SAN DIEGO CHAMBER OF COMMERCE SUSTAINABILITY & INDUSTRY COMMITTEE 152.00
3/11/2021 ACWA LEGISLATIVE SYMPOSIUM 152.00
3/16/2021 CPRL&L COMMITTEE MEETING 152.00
3/17/2021 F&A COMMITTEE MEETING 152.00 3/19/2021 LAFCO SPECIAL DISTRICTS ADVISORY COMMITTEE MEETING 152.00
3/24/2021 ACWA WEBINAR 152.00
3/31/2021 ACWA WEBINAR 152.00
Page 1 of 2
Director's Fee 4/1/2021 SAN DIEGO CHAMBER OF COMMERCE SUSTAINABILITY & INDUSTRY COMMITTEE 152.00
4/6/2021 EAST COUNTY CHAMBER OF COMMERCE GOV'T AFFAIRS & INFRASTRUCTURE COMMITTEE MEETING 152.00
4/7/2021 OWD MONTHLY BOARD MEETING 152.00 4/15/2021 WATER CONSERVATION GARDEN BOARD OF DIRECTORS MEETING 152.00
4/20/2021 COUNCIL OF WATER UTILITIES MEETING 152.00
4/21/2021 F&A COMMITTEE MEETING 152.00
4/22/2021 P3 WATER SUMMIT 152.00
4/26/2021 SAN DIEGO COUNTY'S CLIMATE FUTURE 152.00 4/28/2021 OWD SPECIAL BOARD MEETING 152.00
4/29/2021 SOUTHERN CA WATER COALITION MEETING 152.00
5/3/2021 MEETING WITH OTAY WATER STAFF 152.00
5/4/2021 EAST COUNTY CHAMBER OF COMMERCE GOV'T AFFAIRS & INFRASTRUCTURE COMMITTEE MEETING 152.00
5/5/2021 OWD MONTHLY BOARD MEETING 152.00 5/6/2021 SAN DIEGO CHAMBER OF COMMERCE SUSTAINABILITY & INDUSTRY COMMITTEE 152.00
5/12/2021 ACWA SPRING CONFERENCE 152.00
5/13/2021 ACWA SPRING CONFERENCE 152.00
5/14/2021 ACWA SPRING CONFERENCE 152.00
5/19/2021 F&A COMMITTEE MEETING 152.00 5/20/2021 OTAY SALT CREEK GOLF COURSE COMMITTEE MEETING 152.00
5/25/2021 ISRAEL WATER REUSE VIRTUAL TOUR 152.00
6/1/2021 EAST COUNTY CHAMBER OF COMMERCE GOV'T AFFAIRS & INFRASTRUCTURE COMMITTEE MEETING 152.00
6/2/2021 OWD MONTHLY BOARD MEETING 152.00
6/3/2021 SAN DIEGO CHAMBER OF COMMERCE SUSTAINABILITY & INDUSTRY COMMITTEE 152.00 6/4/2021 EAST COUNTY ADVANCED WATER PURIFICATION MEETING 152.00
6/9/2021 MEETING WITH OWD STAFF 152.00
6/15/2021 COUNCIL OF WATER UTILITIES 152.00
6/16/2021 EAST COUNTY ECONOMIC DEVELOPMEN COUNCIL 152.00
6/17/2021 SANTEE LAKES CELEBRATION 152.00 6/30/2021 ACWA WEBINAR 152.00
Director's Fee Total 16,112.00
Business meetings 9/17/2020 SAN DIEGO EAST COUNTY BUSINESS MEETING 30.00
Business meetings Total 30.00
Mileage - Business 6/30/2021 MEETING - JUNE 4 14.56 Mileage - Business Total 14.56
Grand Total 17,156.56$
Page 2 of 2
ATTACHMENT I
DIRECTOR'S NAME:SMITH, TIM
Expense Type Date Descriptions Total $
Director's Fee 7/1/2020 OWD MONTHLY BOARD MEETING 152.00
7/9/2020 OWD SPECIAL BOARD MEETING 152.00
7/21/2020 CWA MATTERS MEETING 152.00
7/22/2020 EAST COUNTY CAUCUS MEETING 152.00
7/24/2020 DESALINATION COMMITTEE MEETING 152.00
8/5/2020 OWD MONTHLY BOARD MEETING 152.00
8/12/2020 QUARTERLY GM MEETING 152.00
8/19/2020 EO & WR COMMITTEE BOARD AGENDA REVIEW FOR SEPTEMBER BOARD MEETING 152.00
8/24/2020 OWD SPECIAL BOARD MEETING 152.00
8/25/2020 CWA MATTERS MEETING 152.00
8/26/2020 EAST COUNTY CAUCUS MEETING 152.00
9/2/2020 OWD MONTHLY BOARD MEETING 152.00
9/21/2020 EO & WR COMMITTEE BOARD AGENDA REVIEW FOR OCTOBER BOARD MEETING 152.00
9/22/2020 CWA MATTERS MEETING 152.00
9/23/2020 EAST COUNTY CAUCUS MEETING 152.00
10/2/2020 SOUTH COUNTY EDC ECONOMIC SUMMIT 152.00
10/7/2020 OWD MONTHLY BOARD MEETING 152.00
10/16/2020 CWA MATTERS MEETING 152.00
10/19/2020 EO & WR COMMITTEE 152.00
10/21/2020 EAST COUNTY CAUCUS MEETING 152.00
10/22/2020 CWA MATTERS MEETING #2 152.00
11/4/2020 OWD MONTHLY BOARD MEETING 152.00
11/16/2020 QUARTERLY GM MEETING 152.00
11/17/2020 COUNCIL OF WATER UTILITIES MEETING 152.00
11/18/2020 EAST COUNTY CAUCUS MEETING 152.00
11/30/2020 EO & WR COMMITTEE 152.00
12/4/2020 OWD MONTHLY BOARD MEETING 152.00
12/17/2020 BOARD AGENDA BRIEFING 152.00
1/6/2021 OWD MONTHLY BOARD MEETING 152.00
1/13/2021 COMMITTEE AGENDA BRIEFING 152.00
1/19/2021 EO&WR COMMITTEE MEETING 152.00
1/25/2021 CWA MATTERS MEETING 152.00
1/26/2021 BOARD AGENDA BRIEFING 152.00
1/27/2021 EAST COUNTY CAUCUS MEETING 152.00
1/29/2021 PREPARATION MEETING FOR LAFCO AD HOC COMMITTEE RE: FALLBROOK, RAINBOW REORG REQUEST 152.00
2/1/2021 COUNCIL OF WATER UTILITIES 152.00
2/3/2021 OWD MONTHLY BOARD MEETING 152.00
2/10/2021 QUARTERLY GM MEETING 152.00
2/11/2021 COMMITTEE AGENDA BRIEFING 152.00
2/17/2021 EO&WR COMMITTEE MEETING 152.00
2/18/2021 CSDA - QUARTERLY MEETING 152.00
2/23/2021 MEETING WITH OTAY WATER STAFF 152.00
2/24/2021 EAST COUNTY CAUCUS MEETING 152.00
2/25/2021 COMMITTEE AGENDA BRIEFING 152.00
3/3/2021 OWD MONTHLY BOARD MEETING 152.00
3/9/2021 MEETING WITH OTAY WATER COUNSEL 152.00
3/10/2021 COMMITTEE AGENDA BRIEFING 152.00
3/15/2021 MEETING WITH OTAY WATER STAFF 152.00
3/16/2021 EO&WR COMMITTEE MEETING 152.00
3/19/2021 OWD SPECIAL BOARD MEETING 152.00
3/24/2021 EAST COUNTY CAUCUS MEETING 152.00
4/1/2021 COMMITTEE AGENDA BRIEFING 152.00
4/7/2021 OWD MONTHLY BOARD MEETING 152.00
4/15/2021 COMMITTEE AGENDA BRIEFING 152.00
4/20/2021 EO&WR COMMITTEE MEETING 152.00
4/21/2021 EAST COUNTY CAUCUS MEETING 152.00
4/27/2021 COMMITTEE AGENDA BRIEFING 152.00
4/28/2021 OWD SPECIAL BOARD MEETING 152.00
5/3/2021 MEETING WITH OTAY WATER STAFF 152.00
5/7/2021 OWD MONTHLY BOARD MEETING 152.00
5/17/2021 COMMITTEE AGENDA BRIEFING 152.00
5/18/2021 EO&WR COMMITTEE MEETING 152.00
5/19/2021 MEETING WITH OTAY WATER STAFF 152.00
5/20/2021 OTAY SALT CREEK GOLF COURSE COMMITTEE MEETING 152.00
5/24/2021 QUARTERLY GM MEETING 152.00
5/25/2021 COMMITTEE AGENDA BRIEFING 152.00
5/26/2021 EAST COUNTY CAUCUS MEETING 152.00
6/2/2021 OWD MONTHLY BOARD MEETING 152.00
6/9/2021 MEETING WITH OTAY WATER STAFF 152.00
6/10/2021 COMMITTEE AGENDA BRIEFING 152.00
6/15/2021 EO&WR COMMITTEE MEETING 152.00
6/16/2021 MEETING WITH OTAY WATER STAFF 152.00
6/23/2021 EAST COUNTY CAUCUS MEETING 152.00
Director's Fee Total 11,096.00
Mileage - Business 7/31/2020 MEETING - JULY 21 14.95
Mileage - Business Total 14.95
Grand Total 11,110.95
Page 1 of 1
ATTACHMENT J
DIRECTOR'S NAME:THOMPSON, MITCHELL
Expense Type Date Descriptions Total $
Director's Fee 7/1/2020 OWD MONTHLY BOARD MEETING 152.00
7/6/2020 LAFCO MEETING - RAINBOW FALLBROOK EXIT REVIEW 152.00
7/7/2020 SCEDC BOARD MEETING 152.00
7/9/2020 OWD SPECIAL BOARD MEETING 152.00
7/22/2020 OWD SPECIAL BOARD MEETING 152.00
7/23/2020 AGENDA & CONFLICT OF INTEREST CODE FOR WATER CONSERVATION AUTHORITY152.00
7/24/2020 DESALINATION COMMITTEE MEETING 152.00
7/27/2020 POLICY 8 AD JHOC COMMITTEE MEETING 152.00
7/28/2020 WATER CONSERVATION GARDEN AUTHORITY BOARD MEETING 152.00
7/29/2020 CV CHAMBER UTILITY SUB-COMMITTEE MEETING 152.00
8/4/2020 SCEDC BOARD MEETING 152.00
8/5/2020 OWD MONTHLY BOARD MEETING 152.00
8/12/2020 QUARTERLY GM MEETING 152.00
8/14/2020 SCEDC BINATIONAL COMMITTEE MEETING 152.00
8/18/2020 F&A COMMITTEE MEETING 152.00
8/21/2020 OWD SPECIAL BOARD MEETING 152.00
8/24/2020 OWD SPECIAL BOARD MEETING 152.00
8/28/2020 CHULA VISTA CHAMBER PUBLIC POLICY COMMITTEE MEETING 152.00
8/31/2020 OTAY POLICY 8 AD-HOC COMMITTEE MEETING 152.00
9/1/2020 SCEDC BOARD MEETING 152.00
9/2/2020 OWD MONTHLY BOARD MEETING 152.00
9/8/2020 OWD ENGINEERING GROUP MEETING RE: CAPACITY FEES 152.00
9/22/2020 F&A COMMITTEE MEETING 152.00
9/28/2020 OWD ENGINEERING GROUP MEETING RE: CAPACITY FEES 152.00
10/6/2020 SCEDC BOARD MEETING 152.00
10/7/2020 OWD MONTHLY BOARD MEETING 152.00
10/18/2020 SCEDC TRANS & INFRASTRUCTURE COMMITTEE 152.00
10/19/2020 FA&C COMMITTEE MEETING 152.00
10/21/2020 AD HOC POLICY 8 COMMITTEE MEETING 152.00
10/22/2020 OTAY MESA CHAMBER ANNUAL AWARDS EVENT 152.00
10/27/2020 WATER CONSERVATION JPA BOARD MEETING 152.00
10/28/2020 CV CHAMBER UTILITY & INFRASTRUCTURE COMMITTEE MEETING 152.00
11/3/2020 SCEDC BOARD MEETING 152.00
11/4/2020 OWD MONTHLY BOARD MEETING 152.00
11/9/2020 QUARTERLY GM MEETING 152.00
11/17/2020 COUNCIL OF WATER UTILITIES MEETING 152.00
11/19/2020 OTAY MESA CHAMBER OF COMMERCE MEETING 152.00
11/30/2020 ACWA JPIA BOARD MEETING 152.00
12/1/2020 F&A COMMITTEE MEETING 152.00
12/2/2020 OWD MONTHLY BOARD MEETING 152.00
Director's Fee Total 6,080.00
Business meetings 6/30/2021 COUNCIL OF WATER AUTHORITIES*40.00
Business meetings Total 40.00
Grand Total 6,120.00
*For attendance at the January 21, 2020 Council of Water Utilities Meeting.
Page 1 of 1
1
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: October 6, 2021
PROJECT: Various DIV. NO. ALL
SUBMITTED BY: Michael Kerr, Information Technology Manager
APPROVED BY: Adolfo Segura, Chief of Administrative Services
Jose Martinez, General Manager
SUBJECT: FY21 YEAR-END REPORT FOR THE DISTRICT’S FY19-22 STRATEGIC PLAN
GENERAL MANAGER’S RECOMMENDATION:
No recommendation. This is an informational item only.
COMMITTEE ACTION:
Please see “Attachment A”.
PURPOSE:
To provide a year-end report of the District’s FY19-22 Strategic
Performance Plan for FY21.
ANALYSIS:
Summary
The current Otay Water District Strategic Plan is a four-year plan
ranging from the start of FY19 through the end of FY22. This report
details the year-end results for the third year of our four-year program.
Objectives – Target 90%
Strategic Plan objectives are designed to ensure the District executes
mission-developed strategies and makes appropriate changes necessary to
guide the agency, meet new challenges, and positively adapt to change.
FY21 year-end results are below target at 86%, with 44 of 51 active
items completed or on schedule, one (1) objective is behind, and six
(6) objectives are on hold.
AGENDA ITEM 4
2
Objective Behind (1)
CUSTOMER
Strategy #2: Assess and enhance communications tools and increase online
presence and social media exposure.
Objective: Assess communication tools (social media presence).
Staff is finalizing two (2) surveys to assist in analyzing
the District's website. The first survey asks other agencies what
technologies they use for their websites, and the second is to gather
feedback from the public on the District’s current website. Staff was
unable to launch these surveys in the third and fourth quarters because
staff focused on COVID-19-related legislation and relief, but will
distribute the surveys in the first quarter of FY22.
Objectives on Hold (6):
CUSTOMER
Strategy #1: Enhance and build awareness and engagement among the
District’s customers and stakeholders, and within the San Diego Region
of the District’s strategies, policies, projects, programs, and
legislative/regulatory issues.
Objective: Ensure consistency of branding and representation across the
District, using consistent logos, colors, messaging, communications
tools, and other collaterals through enhancement of internal and external
marketing materials.
0
5
10
15
20
25
30
35
40
45
44
1
6
1
On Schedule/Completed Behind On Hold Not Started
44 of 51 Active Objectives are On Target (86%)
3
COVID-19-related outreach was a priority for staff. Unfortunately, due
to budget cuts, the objective was placed on hold and assuming budget
availability, this objective will resume in FY22 or FY23. Staff will
continue to ensure the District is using essential branding
consistently, wherever possible.
FINANCIAL
Strategy #3: Enhancement of business systems.
Objective: Enterprise Resource Planning (ERP)
This objective was placed on hold in the first quarter due to COVID-
19. The project is scheduled to resume in FY22.
Objective: Evaluate enhancements to, or replacement, of the rate model
program.
Due to the District's current litigation, this goal has been put on
hold.
INTERNAL BUSINESS PROCESSES
Strategy #2: Enhance customer experience (collaboration between Customer
Service and Communications).
Objective: Customer Information System (CIS)/Customer Relationship
Management (CRM) validation and replacement evaluation.
This objective was placed on hold in the first quarter due to COVID-
19. The project is scheduled to resume in FY22.
Strategy #9: Enhancement of the Confined Space Program.
Objective: Automate confined space regulatory and work forms (electronic
conversion), add confined space data layer in the District’s enterprise
Geographic Information System (GIS), and use data to electronically
automate the District’s confined space inventory.
Pending the hire of a new Safety and Security Specialist, this
objective was placed on hold in the third quarter. The position was
filled in June 2021, and the objective will resume in FY22.
Strategy #10: Optimize District’s Hazardous Waste Operations and
Emergency Response (HAZWOPER) and Confined Space Rescue Team.
Objective: Certify program at Industry State Level and under the Incident
Command System, streamline chlorine gas and confined space rescue
4
training, operations, and response, and convert inventory lists and
equipment logs to electronic form.
Pending the hire of a new Safety and Security Specialist, this
objective was placed on hold in the third quarter. The position was
filled in June 2021 and the objective will resume in FY22.
Key Performance Indicators (KPI’s) – Target 75%
KPI’s are designed to track the District’s day-to-day performance. These
indicators measure the effectiveness and efficiency of essential
operational services. The District’s overall goal of 75% is considered
“on target”. For FY21, year-end results are above target at 90%, with 38
of 42 items achieving the desired level or better.
KPI’s are based on established AWWA performance benchmarks, water agency
standards, and historical trends. Seven (7) measures are reported at
year’s end:
• Water Debt Coverage
• Sewer Debt Coverage
• Reserve Level
• Accounts Per FTE
• Leak Detection Program
• Injury Incident Rate
• Enterprise Technology Services
0
5
10
15
20
25
30
35
40
38
4
On Target Not on Target
38 of 42 Key Performance Indicators are On Target (90%)
5
KPI’s Not on Target (4):
Overtime Percentage
Target: Less than 100% of the budgeted overtime per quarter
Year-to-date overtime amounted to $167,889 vs. the budgeted amount of
$158,500. Fourth-quarter results were below target ($39,235 actuals vs.
$43,400 budgeted); however, the year-to-date overtime variance was
primarily driven by main breaks in the first and third quarters.
Planned Recycled Water Maintenance Ratio in $
Target: 70% of all labor dollars spent on preventative maintenance per
quarter.
Year-to-date, 55% of labor dollars were spent on preventative
maintenance. However, the target was not met due to unplanned repairs at
the Treatment Plant in the third quarter (internal coolant leak on
effluent pump #1) and repairs associated with the 20-inch recycled main
break in the fourth quarter.
Direct Cost of Treatment per MGD
Target: No more than $1,050 per million gallons spent on wastewater.
Year-to-date expenditures on wastewater treatment per million gallons
was $1,374.69 vs. the annual target of $1,050. Fourth-quarter results
were on target ($895.37 actual vs. $900 target); however, the year-to-
date target was not met. The Treatment Plant facility was off-line for
planned CIP work (Force Main Air-Vac repairs and Filter Storage Tank re-
coating) from November 2020 through February 2021.
Sewer Overflow Rate (AWWA)
Target & AWWA: Zero (0) overflows per quarter.
The year-to-date target was not met due to one sewage overflow in the
first quarter caused by root intrusion on top of a manhole upstream of
MH-354-074. The collection system in this area was inspected with CCTV
and flushed to ensure that all debris was located and removed.
Next Steps
Staff will continue to execute the plan’s objectives and key performance
indicators and track emerging trends.
Committee Reports – Slideshow
The Strategic Plan results are presented to both the Finance &
6
Administration, and the Engineering, Operations, & Water Resources
Committee with a specific focus on the most relevant information for
each Committee (see “Attachment B”).
Strategic Plan is available on the Board VPN
The Strategic Plan results and associated details are provided in a real-
time, interactive web-based application available to the Board via
secured remote access, VPN (Virtual Private Network). The District
Secretary can facilitate any password or access issues.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
Informational item only; no fiscal impact.
STRATEGIC GOAL:
Strategic Plan and Performance Measure reporting is a critical element
in providing performance reporting to the Board and staff.
LEGAL IMPACT:
None.
ATTACHMENTS:
Attachment A – Committee Action Report
Attachment B – PowerPoint Presentation
7
ATTACHMENT A
SUBJECT/PROJECT: FY21 YEAR-END REPORT FOR THE DISTRICT’S FY19-22 STRATEGIC
PLAN
COMMITTEE ACTION:
The Engineering, Operations & Water Resources and Finance &
Administration Committees reviewed this item at meetings held on
September 21 and 22, 2021, respectively. The Committees support
presentation to the full Board for their consideration.
NOTE:
The “Committee Action” is written in anticipation of the Committee moving
the item forward for Board approval. This report will be sent to the
Board as a committee approved item or modified to reflect any discussion
or changes as directed from the committee prior to presentation to the
full Board.
FY21 Year-End Report
OTAY WATER DISTRICT
FY19-22 STRATEGIC PLAN
ATTACHMENT B
Contoso
Pharmaceuticals
Employee growth/ RetentionFinancial Results and
Growth
Increase Customer Satisfaction/Engagement Improve Operational
Efficiency
CUSTOMER FINANCIAL
INTERNAL
BUSINESS
PROCESS
LEARNING
& GROWTH
2
86%
44 Objectives
TRENDS
ON TARGET/COMPLETED
OVERALL TARGET
90%
TOTAL OBJECTIVES52
NOT ON TARGET
OBJECTIVES
ON HOLD
2%
1 Objectives
12%
6 Objectives
75%
85%
95%
FY17 FY18 FY19 FY20 FY21
NOT STARTED1
RESULT TARGET
ACTIVE
LEARNING AND GROWTH
CUSTOMER
FINANCIAL
INTERNAL BUSINESS
PROCESSES
51
44/51 = 86%6/51 = 12%
3
1/51 = 2%
C01. Enhance and build awareness and engagement among the District’s customers and stakeholders and within the San Diego Region of the District’s strategies, policies, projects, programs, and legislative/regulatory issues
Continue implementation of and enhance the District’s community and business outreach, media, and government relations programs
*Ensure consistency of branding and representation across the District, using consistent logos, colors, messaging, communications tools, and other collaterals through enhancement of internal and external marketing materials
Evaluate and enhance the District’s water conservation programs
CUSTOMER | 4
C02. Assess and enhance communications tools and increase online presence and social media exposure
*Assess communication tools (social media presence)
*Objective placed on hold due to COVID-19
4
Steve Beppler
Sr. Civil Engineer
ON TARGET NOT ON TARGET ON HOLD COMPLETED NOT STARTED
*Objective not on target due to COVID-19
F01. Integrated resource planning and facility optimization
Recycled water long-term business plan
South District Potable Water Supply Alternatives to San Diego County Water Authority (SDCWA) Pipeline 4 Supply Interruption (catastrophic event)
Treatment Plant long-term business plan (sewer portion)
F02. Evaluation of key system alternatives and financial impact
Conduct desalination (Rosarito) financial analysis
In support of the Engineering Department, conduct recycled water and sewer business financial analysis
FINANCIAL | 19
5
Luis Enriquez
Pump Mechanic II
ON TARGET NOT ON TARGET ON HOLD COMPLETED NOT STARTED
F03. Enhancement of business systems
*Enterprise Resource Planning (ERP) validation and replacement evaluation
Evaluate, and if beneficial, implement cloud-based payroll service
Evaluate enhancements to, or replacement, of the rate model program
Implement Paperless Account Payable (AP) solution
Re-evaluate prior payroll solutions and identify any new cloud-based payroll solutions
Complete a sewer cost of service study and recommend a rate structure that will provide for more stable sewer revenues
Evaluate the Capacity and New Water Supply Fees, including an update of applicable costs, and, if possible, recommend a fee structure that is more efficient and effective than the current structure
*Objective has been placed on hold due to COVID-19.
FINANCIAL | 19
(cont’d)
6
Jeff GoinDisinfection Technician
ON TARGET NOT ON TARGET ON HOLD COMPLETED NOT STARTED
F04. Enhancement of the Asset Management (AM) and Capital Improvement Programs (CIP)
Enhancement of the framework for systematic development, validation, and implementation of new CIPs
Enhancements of the AM Program
Financial activity-based cost cross-training
In support of the Engineering Department, enhance financial impact forecasting and analysis of future CIPs
F05. Develop alternative Public Employees Retirement System (PERS) financing strategy to fund ahead of PERS schedule
Optimize funding and liability schedule
FINANCIAL | 19
(cont’d)
F06. Negotiate and implement a new labor agreement and optimize employee benefit programs
Negotiate and implement new labor agreement
Review Deferred Compensation Program for reduced fees and streamlined approach and ensure offerings are fully utilized
7
Lisa Coburn-BoydEnvironmental Compliance Specialist
ON TARGET NOT ON TARGET ON HOLD COMPLETED NOT STARTED
I01. Optimize meter activity operations
Evaluation of Advanced Metering Infrastructure (AMI) technology
Explore web-based options for meter reading and backflow test entry
Optimize Global Positioning System (GPS) fleet assignment and routing operation
I02. Enhance customer experience (collaboration between Customer Service and Communications)
Customer electronic communication and outreach
*Customer Information System (CIS)/ Customer Relationship Management (CRM) validation and replacement evaluation
8
*Objective has been placed on hold due to COVID-19.
Shannon Coffin
Meter Services Supervisor
ON TARGET NOT ON TARGET ON HOLD COMPLETED NOT STARTED
INTERNAL BUSINESS
PROCESS | 27 (cont’d)
I03. Evaluate and leverage the use of available Human Resources self-service and capital management technology solutions
Evaluate on-boarding programs and implement, if determined necessary
Implement Human Resource Information System (HRIS) in coordination with payroll conversion
Pilot cloud-based human capital performance management system and implement, if determined necessary
I04. Maintain a reliable, scalable, secure, and high-performing technology infrastructure to support current and future service needs
Adopt National Institute of Standards and Technology (NIST) cyber security framework and enhance disaster recovery planning
Advance business processes and operational efficiencies through effective implementation of information technology
Create framework to evaluate cost efficiency of new technology services and cloud vs. on-premise selection
Deploy next generation storage services and communication architecture
9 ON TARGET NOT ON TARGET ON HOLD COMPLETED NOT STARTED
Theresa KreinbringBusiness Systems Analyst
INTERNAL BUSINESS
PROCESS | 27 (cont’d)
I05. Enhance SCADA system services via SCADA roadmap project
Prioritize fourteen strategic project/initiatives, recently developed
I06. Enhancement of enterprise geographic data
Deploy ArcGIS Pro for 3D analysis
Evaluate the use of Drone2Map technology for asset, field inspections,
and condition assessment
Migrate Geographic Information System (GIS) data structure from geometric network to utility dashboard
Standardization of District asset data and collection processINTERNAL BUSINESS
PROCESS | 27 (cont’d)
10
Alex Schultz
GIS Technician
ON TARGET NOT ON TARGET ON HOLD COMPLETED NOT STARTED
I07. Enhancement of maintenance and program standards
Analyze electric energy-saving programs as they become available
Evaluate the effectiveness of various methods to reduce nitrification events
Evaluate the efficiency and effectiveness of the District’s valve exercise preventative maintenance including proposed recommendations
Evaluate the impacts as a result of recent and upcoming regulatory changes including, but not limited to, Air Pollution Control District (APCD), State Water Resource Control Board (SWRCB), and Occupational Safety and Health Administration (OSHA), etc.
Establish an access and defensible space vegetation mitigation program with maintenance schedules for District remote facilities, access roads, and off-road appurtenances
I08. Enhancement of contracting and facility services
Enhance Customer and Public Service security in public lobby areas
Evaluate feasibility of incorporating electric and hybrid vehicles into District fleet
Streamline contract and purchase order (contract) management and lifecycle
11
Tyrese Powell-Slotterbeck
Reclamation Plant Operator II
ON TARGET NOT ON TARGET ON HOLD COMPLETED NOT STARTED
INTERNAL BUSINESS
PROCESS | 27 (cont’d)
I09. Enhancement of the Confined Space Program
Automate confined space regulatory and work forms (electronic conversion), add confined space data layer in the District’s enterprise Geographic Information System (GIS), and use data to electronically automate the District’s confined space inventory
I10. Optimize District’s Hazardous Waste Operations and Emergency Response (HAZWOPER) Confined Space Rescue Team
Certify program at Industry State Level and under the Incident Command System, streamline chlorine gas and confined space rescue training, operations, and response and convert inventory lists and equipment logs to electronic form
12
Leonel Torres
GIS Analyst
ON TARGET NOT ON TARGET ON HOLD COMPLETED NOT STARTED
INTERNAL BUSINESS
PROCESS | 27 (cont’d)
L01. Enhance Leadership and employee training programs, and knowledge transfer process
Continue development of leadership and District-wide training programs
Review and enhance knowledge transfer process to ensure retention of District knowledge (FY22 Q1)
LEARNING AND
GROWTH | 2
13
Rosemary DriesSr. Human Resources Analyst
ON TARGET NOT ON TARGET ON HOLD COMPLETED NOT STARTED
50%
60%
70%
80%
90%
100%
FY17 FY18 FY19 FY20 FY21 LEARNING AND GROWTH
CUSTOMERTRENDS
ON TARGET
KEY PERFORMANCE
INDICATORS
FINANCIAL
OVERALL TARGET
INTERNAL BUSINESS
PROCESSES
75%
TOTAL KPIs
42
REPORTED QUARTERLY
35 REPORTED ANNUALLY7
10%
4 KPIs
NOT ON TARGET
90%38 KPIs
RESULT TARGET
4/42 = 10%38/42= 90%
14
98.38%98.43%98.55%
90%
91%
92%
93%
94%
95%
96%
97%
98%
99%
100%
2019 2020 2021
YE
A
R
-EN
D
R
E
S
U
L
T
ANSWER RATE
Target: 97% average answer rate per quarter annually
Calculation: Number of all calls answered/Number of all calls received
15
TARGET
Kris Holden, Customer Service Rep II, answering a customer call.
3.55 3.51
4.50
0
1
2
3
4
5
6
7
8
9
10
2019 2020 2021
YE
A
R
-EN
D
R
E
S
U
L
T
TECHNICAL QUALITY COMPLAINT (AWWA)
(Customer Service)
Target & AWWA: No more than 7.1 complaints per 1000 customer accounts annually
75th Percentile for population served between 100,001-500,000 (combined utilities)
Calculation: Number of technical quality complaints per year/Number of active customer accounts per reporting period
Peter Grable, Water Systems Operator I,at the 850-2 Pump Station testing water for
chlorine and calibrating analyzers based on the result.
16
TARGET & AWWA BENCHMARK
100%100%100%
90%
95%
100%
2019 2020 2021
YE
A
R
-EN
D
R
E
S
U
L
T
POTABLE WATER COMPLIANCE RATE (AWWA)
(Water Operations)
Target & AWWA: 100% of all health-related drinking water standards per quarter annually
75th Percentile for population served between 100,001-500,000 (water)
Calculation: Number of days the primary health regulations are met/Number of days in the reporting period
17
TARGET & AWWA BENCHMARK
104.8%
87.3%
111.0%
0%
20%
40%
60%
80%
100%
120%
2019 2020 2021
YE
A
R
-EN
D
R
E
S
U
L
T
TARGET
CIP PROJECT EXPENDITURES VS. BUDGET
Target: 95% of budget but not to exceed 100% annually
Calculation: Actual Expenditures/Annual budget
18
850-1 Reservoir Completed Exterior Coating
3.1%
5.6%
4.4%
0%
1%
2%
3%
4%
5%
6%
2019 2020 2021
YE
A
R
-EN
D
R
E
S
U
L
T
CONSTRUCTION CHANGE ORDER INCIDENCE
Target: No more than 5% annually
Calculation: Total cost of Change Orders (not including allowances)/Total original construction contract amount (not including allowances)
Temporary Lower Otay Pump Station Perimeter Fence Installation
19
TARGET
$548.00
$545.00 $545.00
$530
$535
$540
$545
$550
$555
$560
$565
$570
$575
$580
2019 2020 2021
YE
A
R
-EN
D
R
E
S
U
L
T
O&M COST PER ACCOUNT
Target: Less than $575.00 per account annually (based on Operating budget)
Calculation: Total operations O&M costs/Number of accounts
Allan Raymundo, Lead Customer Service Field Representative, collecting meter reads for a
residential neighborhood in Spring Valley.
TARGET
20
BILLING ACCURACY
(Customer Service)
Target: 99.8% billing accuracy per quarter annually
Calculation: Number of correct bills/Total number of bills during the reporting period
21
Dana Gutierrez, Customer Service Rep II, reviewing integrity checks to ensure billing accuracy.
99.94%99.99%99.99%
95%
96%
97%
98%
99%
100%
101%
2019 2020 2021
TARGET
YE
A
R
-EN
D
R
E
S
U
L
T
129%
72%
106%
50%
55%
60%
65%
70%
75%
80%
85%
90%
95%
100%
105%
110%
115%
120%
125%
130%
2019 2020 2021
YE
A
R
-EN
D
R
E
S
U
L
T
OVERTIME PERCENTAGE
Target: Less than 100% of budgeted overtime per quarter annually (based on Operating budget and historical trends;
FY21 Overtime budget is $182,300)
Calculation: Actual overtime costs (including comp time)/Budgeted overtime costs
Utility Maintenance staff completing a service replacement
(left to right: German Garcia and Silas Hess).
22
TARGET
3
5 5
0
5
10
15
20
25
2019 2020 2021
YE
A
R
-EN
D
R
E
S
U
L
T
SEWER RATE RANKING
Calculation: Ranking for the average monthly sewer bill
Amy Pinion,Accountant,reviewing sewer rate ranking information.
Target: Bottom 50th percentile for the 28 sewer service providers in San Diego
(Otay ranks 5th out of 28 sewer service providers)
23
TARGET
3
5 5
0
5
10
15
20
2019 2020 2021
YE
A
R
-EN
D
R
E
S
U
L
T
WATER RATE RANKING
Calculation: Ranking for the average monthly water bill among CWA member agencies
Target: Bottom 50th percentile for the 22 member agencies in San Diego
(Otay ranks 5th out of 22 member agencies)
Hannah Tamjidi, Finance Department Assistant, preparing the budget book.
24
TARGET
165%
188%
272%
100%
120%
140%
160%
180%
200%
220%
240%
260%
280%
300%
2019 2020 2021
YE
A
R
-EN
D
R
E
S
U
L
T
WATER DEBT COVERAGE RATIO
Target: 150% excluding growth revenue annually
TARGET
25
Calculation: Qualified net operating revenues/Debt service requirements
458-2 Reservoir Tank
1241%
371%
50%
250%
450%
650%
850%
1050%
1250%
1450%
2020 2021
YE
A
R
-EN
D
R
E
S
U
L
T
SEWER DEBT COVERAGE RATIO
Target: 150% excluding growth revenue annually
TARGET
26
Calculation: Qualified net operating revenues/Debt service requirements
Brandon Perry, Senior Utility Worker/Equipment Operator,holding a CCTV camera,
which is used to inspect the District’s collection system.
RESERVE LEVEL
100%100%
85%
75%
80%
85%
90%
95%
100%
2019 2020 2021
YE
A
R
-EN
D
R
E
S
U
L
T
Target: No less than 85% annually
(Otay Water District has 7 reserve funds)
TARGET
27
Calculation: Number of reserve funds that meet or exceed fund target levels/Total number of reserve funds
Joe Beachem, Chief Financial Officer, discussing budget with staff.
ACCOUNTS PER FULL-TIME EMPLOYEE (FTE)
Annual Measure: 407 accounts per FTE annually
Calculation: Potable + Recycled + Sewer Accounts/Number of FTEs
Raisa Arias, Permit Technician, reviewing mylars for a project.
410 410
408
400
401
402
403
404
405
406
407
408
409
410
411
412
413
414
415
2019 2020 2021
YE
A
R
-EN
D
R
E
S
U
L
T
28
*Annual measure
78.67%80.47%82.71%
50%
60%
70%
80%
90%
100%
2019 2020 2021
YE
A
R
-EN
D
R
E
S
U
L
T
PERCENT OF CUSTOMERS PAYING BILLS ELECTRONICALLY
Target: No less than 75% per quarter annually
Calculation: Number of customers paying bills electronically/Total number of customers
District customer making an online bill payment.
29
TARGET
3.6%3.8%3.9%
0%
1%
2%
3%
4%
5%
6%
2019 2020 2021
YE
A
R
-EN
D
R
E
S
U
L
T
DISTRIBUTION SYSTEM LOSS
Target: Less than 5%of unaccounted water annually
30
TARGET
Calculation: Volume purchased from CWA, City of San Diego & RWCTP Production –volume sold to customers + volume used by
District/Volume purchased from CWA, City of San Diego & RWCTP Production
Stephen Martinez, Lead Meter Maintenance/Cross Connection Worker,
testing a large water meter to ensure accuracy.
74%
77%
66%
50%
60%
70%
80%
2019 2020 2021
YE
A
R
-EN
D
R
E
S
U
L
T
PLANNED POTABLE WATER MAINTENANCE RATIO IN $
Target: 66% of all labor costs spent on preventative maintenance per quarter annually
Calculation: Total Planned Maintenance Cost/Total Maintenance Cost
31
TARGET
Silas Hess, Sr. Utility Worker/Equipment Operator,connecting a customer’s meter after
pulling a new copper service.
74%
70%
55%
50%
60%
70%
80%
2019 2020 2021
YE
A
R
-EN
D
R
E
S
U
L
T
PLANNED RECYCLED WATER MAINTENANCE RATIO IN $
Target: 70% of all labor costs spent on preventative maintenance per quarter annually
32
TARGET
Calculation: Total Planned Maintenance Cost/Total Maintenance Cost
680/944 Recycled Pump Station
84%
92%93%
50%
60%
70%
80%
90%
100%
2019 2020 2021
YE
A
R
-EN
D
R
E
S
U
L
T
PLANNED WASTEWATER MAINTENANCE RATIO IN $
Target: 77% of all labor costs spent on preventative maintenance per quarter annually
Calculation: Total Planned Maintenance Cost/Total Maintenance Cost
Aerial view of the Ralph W. Chapman Recycling Plant
33
TARGET
$1,071.66
$996.29
$1,374.69
$0
$200
$400
$600
$800
$1,000
$1,200
$1,400
2019 2020 2021
YE
A
R
-EN
D
R
E
S
U
L
T
DIRECT COST OF TREATMENT PER MGD
Calculation: Total O&M costs directly attributable to sewer treatment/Total volume in MG for one quarter
34
Target: No more than $1,050 per MGD spent on wastewater treatment annually
TARGET
Rob Leigh, Lead Reclamation Plant Operator, checking clarity and particulates of a
final effluent sample.
LEAK DETECTION PROGRAM
Target: 20% of system surveyed for leaks annually
20%20%20%
0%
10%
20%
30%
2019 2020 2021
YE
A
R
-EN
D
R
E
S
U
L
T
Calculation: Miles of potable pipe surveyed/Total miles of potable pipe
The District’s contractor lowering a See Snake to begin assessment on
a 14” main above Sweetwater Lake.
TARGET
35
INJURY INCIDENT RATE
Target: No more than 4.1 injury incidents per 200,000 hours worked annually
(based on Department of Labor average for similar-size water agencies)
4.4
2.9
2.1
0
1
2
3
4
5
6
7
8
9
10
2019 2020 2021
YE
A
R
-EN
D
R
E
S
U
L
T
TARGET
36
Calculation: (Number of recordable injuries/illnesses x 200,000 average hours worked)/total hours
employees worked
Utility Maintenance staff entering an excavation to complete a service replacement
(left to right: David Rocha and Silas Hess).
ENTERPRISE TECHNOLOGY SERVICES AVAILABILITY
Target: No less than 99.5% availability
99.5%99.5%99.5%
90%
91%
92%
93%
94%
95%
96%
97%
98%
99%
100%
2019 2020 2021
YE
A
R
-EN
D
R
E
S
U
L
T
Calculation: 3.60 hours of downtime per month/ 1.83 days per year
TARGET
37
Michael Christensen, Network Engineer, monitoring servers in the District’s data center.
99.96%100.00%100.00%
95%
96%
97%
98%
99%
100%
2019 2020 2021
YE
A
R
-EN
D
R
E
S
U
L
T
MARK-OUT ACCURACY
Target: 100% mark-out accuracy per quarter annually
Calculation: Number of mark-outs performed without an at-fault hit, which is damage to a District facility that results from a
missing or erroneous mark-out/Total number of mark-outs
Gus Gracia, Sr. Utility Locator, conducting a mark-out.
38
TARGET
37.0 37.3
32.0
0
5
10
15
20
25
30
35
40
45
50
55
60
65
70
75
2019 2020 2021
YE
A
R
-EN
D
R
E
S
U
L
T
PROJECT CLOSEOUT TIME
Target: 45-day average annually
Calculation: Number of days between NOSC and NOC for all construction projects within the quarter/
Number of construction projects within the quarter
39
TARGET
Ralph W. Chapman Reclamation Facility Recycled Water Storage Tank
100.00%100.00%100.00%
95%
96%
97%
98%
99%
100%
2019 2020 2021
YE
A
R
-EN
D
R
E
S
U
L
T
ANNUAL RECYCLED WATER SITE INSPECTIONS
Target: 100% of recycled sites inspected annually
(125 recycled water sites scheduled for FY21)
Calculation: Cumulative percentage of recycled water sites inspected per quarter of those required by DEH
40
TARGET
Juan Tamayo, Recycled Water Program Supervisor, at a recycled water site in Chula Vista.
100%
96%
100%
75%
80%
85%
90%
95%
100%
2019 2020 2021
YE
A
R
-EN
D
R
E
S
U
L
T
Calculation: Cumulative percentage of recycled site shutdown tests performed per year compared to those scheduled
RECYCLED WATER SHUTDOWN TESTING
Target: 90% of recycled site shutdown tests performed annually
(61 recycled water sites scheduled for shutdown in FY21, 90% = 55 sites)
41
Tanya Ayala-Mason, Recycled Water Specialist, conducting a shutdown test at
Veterans Elementary in Chula Vista.
TARGET
129%
188%
111%
50%
70%
90%
110%
130%
150%
170%
190%
2019 2020 2021
YE
A
R
-EN
D
R
E
S
U
L
T
EASEMENT EVALUATION AND FIELD INSPECTION
Target: 100% assigned easements, evaluated via desktop tools, and inspected annually
(100 easements were assigned for FY21)
42
TARGET
Calculation: Number of easements evaluated and inspected/Total easements assigned for the period
Aaron Hazard, Construction Inspector II, conducting an easement evaluation.
99%
96%
99%
80%
85%
90%
95%
100%
2019 2020 2021
YE
A
R
-EN
D
R
E
S
U
L
T
PERCENT OF PM’S COMPLETED –FLEET MAINTENANCE
Target: 90% of scheduled preventative maintenance completed per quarter annually
43
TARGET
Calculation: Number of PM’s completed/Number of PM’s scheduled
Abraham Yanez, Equipment Mechanic II, performing maintenance on an air relief
valve for a vactor truck.
98%
100%100%
80%
85%
90%
95%
100%
2019 2020 2021
YE
A
R
-EN
D
R
E
S
U
L
T
PERCENT OF PM’S COMPLETED –RECLAMATION PLANT
Target: 90% of scheduled preventative maintenance completed each quarter annually
Calculation: Number of PM’s completed/Number of PM’s scheduled
44
TARGET
Tyrese Powell-Slotterbeck, Reclamation Plant Operator II, moving chlorine gas
containers after a delivery.
100%100%100%
80%
85%
90%
95%
100%
2019 2020 2021
YE
A
R
-EN
D
R
E
S
U
L
T
PERCENT OF PM’S COMPLETED –PUMP/ELECTRIC SECTION
Target: 90% of scheduled preventative maintenance completed per quarter annually
Calculation: Number of PM’s completed/Number of PM’s scheduled
Motor Control Center at the 803-1 Pump Station
45
TARGET
3298 3319
4723
2,000
2,500
3,000
3,500
4,000
4,500
5,000
2019 2020 2021
YE
A
R
-EN
D
R
E
S
U
L
T
SYSTEM VALVE EXERCISING PROGRAM
Target: 3,080 valves exercised annually
Calculation: Total number of valves exercised per year
46
TARGET
The District’s valve exercising truck
8.44
7.61
15.16
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
2019 2020 2021
AWWA BENCHMARK
YE
A
R
-EN
D
R
E
S
U
L
T
POTABLE WATER DISTRIBUTION SYSTEM INTEGRITY
(Water Operations)
Target: No more than 16 leaks and breaks per 100 miles of distribution system annually
AWWA: 16.1 leaks and breaks per 100 miles of distribution system
(50th percentile Potable Water System Integrity: Leaks and Breaks for population served between 100,000-500,000)
Calculation: [100 (annual total number of leaks + annual total number of breaks)] /total miles of distribution piping
Lawrence Garcia, Water Systems Operator III, at the 850-2 Pump Station.
47
TARGET
4.45
0.96
3.80
0
1
2
3
4
5
6
7
8
9
10
2019 2020 2021
YE
A
R
-EN
D
R
E
S
U
L
T
RECYCLED WATER SYSTEM INTEGRITY
Target: No more than 6.6 leaks and breaks per 100 miles of recycled distribution system annually
48
TARGET
Calculation: (100 x Number of leaks and breaks)/Number of miles of recycled distribution system
680/944 Recycled Pump Station
1.14 1.14 1.14
0
1
2
2019 2020 2021
YE
A
R
-EN
D
R
E
S
U
L
T
SEWER OVERFLOW RATE (AWWA)
(Wastewater Operations)
Target & AWWA: 0 overflows per quarter
75th Percentile for Sewer Overflow rate for population served between 0-50,000
Calculation: 100 x Total number of sewer overflows during the reporting period/Total miles of pipe in the sewage collection system
Brandon Perry, Senior Utility Worker/Equipment Operator,operating and
documenting the condition of the collection system.
49
TARGET & AWWA BENCHMARK is 0
94%
72%
100%
50%
60%
70%
80%
90%
100%
110%
2019 2020 2021
YE
A
R
-EN
D
R
E
S
U
L
T
EMERGENCY FACILITY POWER TESTING
Target: Test 100% of all facilities scheduled per quarter to have all emergency facilities tested annually
(36 powered ready facilities)
Calculation: Number of facilities tested/Total number of facilities
Emergency standby genset at the Cottonwood Sewer Lift Station
50
TARGET
7
11
8
0
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
2019 2020 2021
YE
A
R
-EN
D
R
E
S
U
L
T
POTABLE TANK INSPECTION AND CLEANING
Target: 8 potable water storage tanks and/or reservoirs cleaned annually
Calculation: Total number of tanks cleaned and inspected annually
1485-2 Reservoir Tank
51
TARGET
216
429
580
0
100
200
300
400
500
600
2019 2020 2021
YE
A
R
-EN
D
R
E
S
U
L
T
MAIN FLUSHING AND HYDRANT MAINTENANCE
Target: 215 mains flushed and fire hydrants maintained annually
Calculation: Total number of mains flushed and fire hydrants maintained per year
Vince Brown, Utility Worker II, exercising a hydrant
valve and flushing a hydrant at the same time.
52
TARGET
631 631 631
5
105
205
305
405
505
605
705
2019 2020 2021
YE
A
R
-EN
D
R
E
S
U
L
T
CRITICAL VALVE EXERCISING
Target: 631 critical valves exercised annually
Calculation: Total number of critical valves exercised in a year
Luis Zavala, Utility Worker I, exercising a District valve.
53
TARGET
3.77%
2.19%2.16%
0%
1%
2%
3%
4%
5%
6%
2019 2020 2021
YE
A
R
-EN
D
R
E
S
U
L
T
EMPLOYEE VOLUNTARY TURNOVER RATE
(Organizational Development)
54
TARGET
Target: Less than 5% turnover annually
Calculation: Number of voluntary terminations (not including retirements)/Average number of employees
Engineering staff at an employee appreciation lunch
(left to right: Aaron Hazard, Gus Gracia, Joanna Galvan, and Jeff Edwards).
26.84
59.90
16.49
0
5
10
15
20
25
30
35
40
45
50
55
60
2019 2020 2021
YE
A
R
-EN
D
R
E
S
U
L
T
TRAINING HOURS PER EMPLOYEE
(Organizational Development)
Calculation: Total qualified training hours for all employees/Average number of FTEs
55
TARGET
Target: 12 hours per employee annually
Eileen Salmeron, Communications Assistant, completing an online cybersecurity awareness training.
35.44
79.04
28.40
0
5
10
15
20
25
30
35
40
45
50
55
60
65
70
75
80
2019 2020 2021
YE
A
R
-EN
D
R
E
S
U
L
T
SAFETY TRAINING PROGRAM
Target: 24 hours per field employee annually
Calculation: Total qualified safety training hours for field employees/Average number of field employees
Steven Farr, Equipment Mechanic II, at a CPR training held at the District.
56
TARGET
QUESTIONS?
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