HomeMy WebLinkAbout12-06-06 Board PacketOTAY WATER DISTRICT
BOARD OF DIRECTORS MEETING
DISTRICT BOARDROOM
2554 SWEETWATER SPRINGS BOULEVARD
SPRING VALLEY,CALIFORNIA
WEDNESDAY
December 6,2006
3:30 P.M.
AGENDA
1.ROLL CALL
2.PLEDGE OF ALLEGIANCE
3.APPROVAL OF AGENDA
4.APPROVAL OF MINUTES OF THE REGULAR BOARD MEETING OF OCTOBER
4,2006
5.PUBLIC PARTICIPATION -OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO
SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'S
JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA
CONSENT CALENDAR
6.ITEMS TO BE ACTED UPON WITHOUT DISCUSSION,UNLESS A REQUEST IS
MADE BY A MEMBER OF THE BOARD OR THE PUBLIC TO DISCUSS A PAR-
TICULAR ITEM:
a)OVERVIEW OF THE DISTRICTS MEDICAL PROGRAM AND FISCAL
YEAR 2007 BUDGET
b)APPROVE THE PURCHASE OF AN ADDITIONAL 17,000 RADIO-READ
WATER METERS FROM MASTER METERS,INC.THROUGH FISCAL
YEAR 2010 UNDER THE TERMS AND CONDITIONS CONTAINED IN THE
10-YEAR AGREEMENT APPROVED BY THE BOARD ON DECEMBER 7,
2005
c)APPROVE CONTRACTS WITH THE FOLLOWING FIRMS FOR SERVICES
RELATED TO THE PENDING BOND SALE:(BEACHEM)[10 minutes]
i)CONTRACT WITH THE FIRM OF GARCIA,CALDERON,RUIZ AND
THE FIRM OF SIDLEY AUSTIN FOR CO-BOND COUSEL SERVICES
1
FOR A COMBINED $50,000 PLUS OUT-OF-POCKET EXPENSES
NOT TO EXCEED $1,000
ii)CONTRACT WITH THE FIRM OF STRADLING,YOCCA,CARLSON &
RAUTH FOR DISCLOSURE COUNSEL SERVICES FOR $22,500
PLUS OUT-OF-POCKET EXPENSES NOT TO EXCEED $2,500
iii)CONTRACT WITH UNION BANK FOR TRUSTEE SERVICES FOR
AN AMOUNT NOT TO EXCEED $1,500 PLUS INCIDENTAL OUT-OF-
POCKET EXPENSES
d)AWARD A PROFESSIONAL SERVICES CONTRACT FOR AS-NEEDED
GEOTECHNICAL SERVICES TO SOUTHERN CALIFORNIA SOIL AND
TESTING,INC.FOR AN AMOUNT NOT TO EXCEED $150,000 DURING
FISCAL YEARS 2007 AND 2008
e)PRESENTATION OF ANNUAL WATER CONSERVATION REPORTS FOR
FISCAL YEARS 2005 AND 2006
INFORMATION /ACTION ITEMS
7.ENGINEERING AND WATER OPERATIONS
a)UPDATE REPORT ON THE STATUS OF THE CAPITAL IMPROVEMENT
PROJECTS FOR THE FIRST QUARTER OF FISCAL YEAR 2007 (RIP-
PERGER)
b)APPROVE A BUDGET INCREASE FOR THE 640-1 AND 640-2 RESER-
VOIRS PROJECT FROM $27 MILLION TO $29.5 MILLION AND AWARD A
CONSTRUCTION CONTRACT TO PACIFIC HYDROTECH CORPORA-
TION,INC.IN THE AMOUNT OF $24,894,000 FOR THE CONSTRUCTION
OF THE 640-1 AND 640-2 RESERVOIRS (RIPPERGER)
8.ADMINISTRATION AND FINANCE
a)PRESENTATION OF DIRECTOR'S FIRST QUARTER EXPENSES FOR
FISCAL YEAR 2007 (PRENDERGAST)
b)REPORT ON THE BOND PROCESS INCLUDING THE PARTIES IN-
VOLVED,THEIR FUNCTIONS AND THE SELECTION PROCESS
(BEACHEM)
c)ADOPT RESOLUTION NO.4091 ALLOWING FOR THE REIMBURSEMENT
OF CERTAIN EXPENDITURES FROM THE PROCEEDS OF THE CER-
TIFICATES OF PARTICIPATION (BEACHEM)
9.BOARD INFORMATION /ACTION ITEMS
2
a)DISCUSSION OF 2007 BOARD MEETING CALENDAR
REPORTS
10.GENERAL MANAGER'S REPORT
a)UPDATE ON THE 30"RECYCLED WATER PIPELINE PROJECT (SEE AT-
TACHMENT "A")
b)SAN DIEGO COUNTY WATER AUTHORITY UPDATE
11.DIRECTORS'REPORTS /REQUESTS
RECESS TO CLOSED SESSION
12.CLOSED SESSION
a)CONFERENCE WITH LEGAL COUNSEL -PENDING LITIGATION [GOV-
ERNMENT CODE §54956.9(a)]
(i)DONNA BARTLETT-MAY,et.al.v.OTAY WATER DISTRICT
(ii)HARRON v.OTAY WATER DISTRICT
(iii)RDH CHEMICAL COMPANY v.OTAY WATER DISTRICT
RETURN TO OPEN SESSION
13.REPORT ON ANY ACTIONS TAKEN IN CLOSED SESSION.THE BOARD MAY
ALSO TAKE ACTION ON ANY ITEMS POSTED IN CLOSED SESSION.
14.ADJOURNMENT
3
All items appearing on this agenda,whether or not expressly listed for action,may be de-
liberated and may be subject to action by the Board.
If you have any disability which would require accommodation in order to enable you to
participate in this meeting,please call the District Secretary at 670-2280 at least 24 hours
prior to the meeting.
Certification of Posting
I certify that on December 1,2006,I posted a copy of the foregoing agenda near the
regular meeting place of the Board of Directors of Otay Water District,said time being at
least 72 hours in advance of the regular meeting of the Board of Directors (Government
Code Section §54954.2).
Executed at Spring Valley,California on December 1,2006.
4
AGENDA ITEM 4
MINUTES OF THE
BOARD OF DIRECTORS MEETING
OTAY WATER DISTRICT
October 4,2006
1.The meeting was called to order by President Bonilla at 3:30 p.m.
2.ROLL CALL
Directors Present:
Staff Present:
Bonilla,Breitfelder,Croucher,Lopez and Robak (arrived at
3:34 p.m.)
General Manager Mark Watton,Asst.GM Administration
and Finance German Alvarez,Asst.GM Engineering and
Water Operations Manny Magana,General Counsel Yuri
Calderon,Chief of Information Technology Geoff Stevens,
Chief Financial Officer Joe Beachem,Chief of Operations
Pedro Porras,Chief of Engineering Rod Posada,Chief of
Administration Rom Sarno,District Secretary Susan Cruz
and others per attached list.
3.PLEDGE OF ALLEGIANCE
4.APPROVAL OF AGENDA
A motion was made by Director Breitfelder,seconded by Director Croucher and
carried with the following vote:
Ayes:
Noes:
Abstain:
Absent:
Directors Bonilla,Breitfelder,Croucher and Lopez
None
None
Director Robak
to approve the agenda.
5.APPROVAL OF MINUTES OF THE BOARD MEETINGS OF AUGUST 2,2006
AND AUGUST 7,2006
A motion was made by Director Croucher,seconded by Director Breitfelder and
carried with the following vote:
Ayes:
Noes:
Abstain:
Absent:
Directors Bonilla,Breitfelder,Croucher and Lopez
None
None
Director Robak
to approve the minutes of the board meetings of August 2 and August 7,2006.
1
6.PUBLIC PARTICIPATION -OPPORTUNITY FOR MEMBERS OF THE PUBLIC
TO SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE
BOARD'S JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA
No one wished to be heard.
CONSENT CALENDAR
7.ITEMS TO BE ACTED UPON WITHOUT DISCUSSION,UNLESS A REQUEST
IS MADE BY A MEMBER OF THE BOARD OR THE PUBLIC TO DISCUSS A
PARTICULAR ITEM:
A motion was made by Director Lopez,seconded by Director Breitfelder and
carried with the following vote:
Ayes:
Noes:
Abstain:
Absent:
Directors Bonilla,Breitfelder,Croucher and Lopez
None
None
Director Robak
to approve the following consent calendar items.
a)APPROVE A PROFESSIONAL SERVICES CONTRACT WITH
INFRASTRUCTURE ENGINEERING CORPORATION IN THE AMOUNT
OF $1,333,808 TO PROVIDE PROFESSIONAL ENVIRONMENTAL,
GEOTECHNICAL,AND ENGINEERING DESIGN'SERVICES FOR THE
36-INCH PIPELINE,SDCWA OTAY FCF NO.14 TO THE REGULATORY
SITE PROJECT
b)APPROVE A CONTRACT WITH HARRELL &COMPANY ADVISORS,
LLC TO SERVE AS THE FINANCIAL ADVISOR FOR A DEBT
ISSUANCE OF APPROXIMATELY $30 MILLION IN CERTIFICATES OF
PARTICIPATION IN SPRING 2007
INFORMATION /ACTION ITEMS
8.BOARD
,
a)DISCUSSION OF 2006 BOARD MEETING CALENDAR
There were no changes to the board calendar.
b)ADOPT RESOLUTION NO.4089 APPROVING AMENDMENTS TO
BOARD OF DIRECTOR'S POLICY 8,DIRECTORS COMPENSATION,
REIMBURSEMENT OF EXPENSES AND GROUP INSURANCE
BENEFITS
2
General Counsel Yuri Calderon indicated that he had prepared an Executive
Summary of the committee's actions taken at the Ad Hoc Policy 8 Committee
held on September 29,2006.He stated that a copy of the Executive Summary
has been distributed to each board member and one of the issues that has
surfaced following the Ad Hoc Policy 8 Committee meeting are procedural issues
which require addressing.
Director Croucher indicated that the Ad Hoc Policy 8 Committee has tried to
include all suggestions discussed at the Board of Directors Workshop held on
September 25,2006.He indicated that an issue came up with regard to how to
include the cost of living per-diem increase of 3%(or $3.00).He stated that the
increase would require a public hearing which could not be prepared prior to
today's meeting.He stated that upon further review,the committee decided that
it would not pursue the increase at this time and if the board wished to discuss it
further,that it be discussed at today's meeting or the next scheduled board
retreat.
President Bonilla inquired if all member of the board received General Counsel's
Executive Summary and had an opportunity to review the information.It was
indicated that the members did not.As all Directors did not have the opportunity
to review the information,President Bonilla suggested that the item be tabled for
discussion at the end of the meeting to allow time for each director to review the
suggested amendments to Policy 8 prior to the board voting.The board
concurred.
REPORTS
9.GENERAL MANAGER'S REPORT
General Manager Watton indicated that there was discussion at the Engineering
and Operations Committee held on September 22,2006 concerning the District's
ranking within the County and State with regard to recycled water use.He stated
that the City of San Diego and the City of Carlsbad rank first and second as the
largest users of recycled water and Otay ranked third.He indicated once the 30"
recycled pipeline is on-line with the City of San Diego,Otay will move up to the
second largest user of recycled water.He indicated that staff would present at
the next meeting the rankings within the Metropolitan Water District's service
area.He stated he felt that Otay would rank among the top five or six recycled
water users within the MET service area.
He noted that the District received a Property and Liability Safety Award for
Excellence in FY 2006.He stated that Director Croucher attended the award
ceremony with the District's safety officer,Dave Burpeau,who accepted the
award on the District's behalf.He stated that the award was a reflection of the
work of every employee of the District,with Mr.Burpeau's lead,who has taken
safety at the District very seriously.He also noted that the District has saved
approximately $90,000 in premium costs through a rebate from Special District
3
Risk Management Authority through credits earned by Directors and staff taking
training and by the District earning the safety award.
Director Croucher indicated that it was an honor to be able to attend the award
ceremony.He stated that they originally had invited a board member to attend,
however,he felt that a staff member should receive the District's award.He
stated that Mr.Burpeau has worked hard to earn such recognition and it was
appropriate for him to receive the award on the District's behalf.He indicated
that this was the second award that Otay has received and it is recognized that
the District has taken a leadership role not only within the County,but statewide
for its work in this area.He congratulated staff.
General Manager Watton also shared that the Integrated Voice Response
System is on-line and staff is exploring ways in which the new system can be
better utilized.He indicated that it has already positively impacted customer
service and it is felt that the District would continue to enhance efficiency with the
new IVR system once it starts allowing customers to request account information
and pay their bills via credit card through the system.
He indicated that the six mobile computers for the field staff have been deployed
and it is expected 20 more will be deployed later in the week.He stated the
operations staff is very excited to receive the new computers and the efficiencies
they will provide.
He noted that the District received eleven new improvement plans from
developers for potable/recycled plan checks.He indicated that meter sells are
down from the peak,but they are still fairly strong.He indicated that this is very
similar to past real estate downturns where developers continue to build,though
house sales and prices are dropping,anticipating that sales will pick-up again in
approximately three years.District staff is,thus,still busy with developer plans
and subdivision development issues.
General Manager Watton indicated that staff received the Proposition 50 monies
from the State Water Resources Control Board in the amount of $2.48 million.
He indicated that the District expects the balance of the $4 million grant in
approximately four months.
He stated that the District has been officially notified by the County to provide the
SB 221 and SB 610 water supply study for the Otay Ranch resort parcel.He
stated that the studies are expected to be presented to the board at the
December 2006 board meeting.
He lastly shared that the proposed improvements to the Salt Creek Golf Course
will not be pursued until after the first of the New Year.He stated Synergy is still
moving forward with their plans,but the District will not hear from them until after
the first of the year.He stated that he wished to make the board aware that there
would be no new information to share until after that time.
4
Director Robak inquired if the Splash Lab program was targeted only to
elementary school students and if solicitations forwarded to schools concerning
the program include information that the District would subsidize the cost of the
Splash Lab.General Manager Watton indicated that he believed the program is
targeted to elementary school students only (1 51 to 51h grades)and he believes
the literature indicates that the District subsidizes the cost.Director Croucher
indicated that currently the District provides half the cost and the school's PTA
provides the other half.He indicated that they are working on possibly having
CWA provide the other half of the cost.Director Robak asked if an update on
this item can be scheduled for a future meeting.
Director Robak also indicated that with regard to the report on the Financial
Advisor,committee suggested that staff develop conflict of interest language that
would be utilized in all consultant agreements.He inquired if this language had
been developed.General Manager Watton indicated that it had and was
included in the Financial Advisor contract.He stated that it is and will be utilized
in all future contracts.
Director Robak inquired with regard to the Portfolio Summary,if staff could
include a graphical representation that shows how the District's monies are
invested,if it meets identified targets and how it relates to the District's strategies
concerning percentage targets.He stated that it would help to quickly
understand the district's portfolio status.General Manager Watton indicated that
it certainly could be done.
10.SAN DIEGO COUNTY WATER AUTHORITY UPDATE
Director Croucher indicated that the main topic of discussion at CWA are issues
related to general managers or officers of member agencies serving on CWA's
board.He stated that the officers and one board member of CWA moved
forward with a requestto ask the CWA general manager for an opinion on the
issue.He stated that CWA's board was displeased that the matter was not
presented to the full board.He indicated the board felt that this was not an issue
that needed to be pushed through and CWA's board had,in fact,requested that
the issue not be referred to the Attorney General.He indicated that policy was
not followed in this matter by the authority and the board indicated its
displeasure.
He indicated that CWA has decided to extend its contract with Carpie and Clay
for two years to continue work with CWA as its legislative advocate.He indicated
that the CWA board felt that the contract should be placed out to bid because it is
over a $1 million contract and has been in place for 22 years.He stated that
after the two years,the service contract will be placed out to bid via a Request for
Proposals (RFP).
He stated the CWA board also discussed desalination projects in closed session
and reclaimed water.He indicated that it was requested that a report be
prepared to determine how much new water resources Otay has provided with
5
regard to its utilization of reclaimed water in the southern portion of the county for
irrigation.He stated that Otay's contributions are being recognized for
conserving water through the use of reclaimed water.
He shared that Mr.George Loveland will be leaving the CWA board,but will
remain the MWD representative for up to 90 days.He lastly noted that CWA was
reviewing all its upcoming CIP contracts and will determine the correct estimates
for steel,concrete,etc.He stated the thought was to re-evaluate all estimates
prior to going through the bid process and adjusting at that time.He stated that it
is good news to move forward with the review,however,CWA will now need to
prioritize which projects will move forward and which will be postponed as costs
will be significantly greater.
General Manager Watton provided background on the impetus for discussions
concerning general manager's serving on CWA's board.He stated that they
also discussed issues concerning general manager's being appointed as officers
on CWA's board as he was being nominated for the secretary position.He
stated that it was noted that the last two CWA vice chairs and secretaries were
general managers,city managers or assistant city managers.Otay's General
Counsel also had prepared an opinion on the suitability of general managers
serving on CWA's board and the possible conflict of interest.General Counsel's
opinion indicated that a General Manager's duties and obligations to their agency
did not differ from a Director's duties and obligations to his agency.Copies were
shared with sister agencies.He indicated that he felt the Attorney General's
opinion would allow general managers to serve on a county boards.
Director Croucher noted that the only nominee for CWA chair was Ms.Fern
Steiner and it is expected that Mr.Bud Lewis would be elected vice chair and
General Manager Watton would be elected secretary.
11.DIRECTORS'REPORTS/REQUESTS
Director Breitfelder indicated he attended the Council of Water Utilities (COWU)
meeting where Senator Denise Ducheny was the guest speaker.He stated
beyond the normal update on water issues,Senator Ducheny spoke on term
limits and indicated that we were very quickly approaching a time when term
limits will start taking affect.She stated that those who served as assembly
members for six years and are now senators,will soon yetI-W+(~ave-senator-vvhB
wil1-be closing out eight years of senate service and will be rotating out.He
stated that we will soon be in a situation where there is very little institutional
memory.She also made positive,but tentative,comments regarding Proposition
84.Director Breitfelder indicated not long after hearing Senator Ducheny's
presentation to the COWU,he had run into her district manager and her only
question was if Otay's board had taken a position on Proposition 84.He stated
that she was very intrigued by some of the discussions Otay's board has had on
the initiative.
6
He shared that CWA recently sponsored the Conservation Summit.He thanked
Director Robak and General Manager Watton for attending.He stated that a
representative from the California Landscaping Association (CLA)had presented
at the summit and he shared CLA's experience in trying to approach
conservation at the State level and their trying to get legislation passed as quickly
and aggressively.He indicated that it was not successful.In contrast,CWA
approached the same situation in a collaborative fashion which resulted in
legislation passing and the creation of the Conservation Summit.He stated that
he was very pleased with the Break-Out Sessions as they all insisted in being
involved in the legislative process on an ongoing basis as opposed to just at the
end.He indicated that the BIA showed a very flexible and constructive attitude
and volunteered to take it upon themselves to spearhead the summit efforts in
some respects.He stated that there was what he would call a false choice
presented in a key breakout session which caught his attention.He indicated
that they presented an either/or approach which elicited debates between what
they referred to as standardized language and a flexible aggressive approach on
conservation.He stated that he felt there was no inherent contradiction between
having an "ends"oriented ordinance and having one that is very aggressive.
Director Robak indicated that the Water Conservation Garden held an opening
for a new exhibit,Children's'Discovery Trail,a couple weeks ago.He stated that
the Union-Tribune ran a substantial article with color photos of the event.He
indicated that he was pleased as it provides publicity throughout the County of
things that are happening at the Garden.This helps make it a County-wide
resource which is the reason CWA is involved.He also shared that he toured the
recycled water pump station and reservoir with General Manager Watton and
staff to view the progress of the project.He indicated with regard to the Water
Conservation Summit,the General Manager of the Las Vegas Valley Water
District spoke and the message she was trying to share,which he felt San Diego
County needs to take to heart,is not to wait for a water emergency and the need
to push water rationing,but to do what we need now to conserve/save water.
Her message was to take appropriate steps now to make conservation a higher
priority rather than when it is essential because of a shortage.He indicated that
it would take some time to see what programs are developed due to the summit,
but he felt that the message was loud and clear and if we take it to heart it would
really make a difference in the long run for the County.
General Manager Watton noted that the District's Water Conservation Manager
had served on the steering committee of the Summit and he wished to thank him
for the time he worked on the Summit.
12.PRESIDENTS REPORT /REQUESTS
President Bonilla indicated that he attended two meetings in the month of
September.He indicated that he met with General Manager Watton on
September 20,2006 to discuss agenda items for the committee meetings
scheduled in September and he also met with General Manager Watton and
7
General Counsel Calderon to discuss the board meeting agenda for today's
meeting on September 27,2006.
RECESS TO CLOSED SESSION
13.The board recessed to closed session at 4:05 p.m.to discuss the following
matters.
a)CONFERENCE WITH LEGAL COUNSEL -PENDING LITIGATION
[GOVERNMENT CODE §54956.9(a)]
i.HARRON v.OTAY WATER DISTRICT
ii.SOUTHWEST ENGINEERING,INC.v.OTAY WATER DISTRICT
RETURN TO OPEN SESSION
14.REPORT ON ANY ACTIONS TAKEN IN CLOSED SESSION.THE BOARD
MAY ALSO TAKE ACTION ON ANY ITEMS POSTED IN CLOSED SESSION.
The board reconvened at 4:50 p.m.and General Counsel Calderon indicated that
no reportable actions were taken in closed session.General Counsel Calderon
indicated that he would need a motion from the board to retain the services of
Procopio,Hargraves,and Savage,LLP to follow an attorney who has left Foley &
Lardner,LLP to continue with his representation in the Harron matter with his
new firm Procopio,Hargraves,and Savage,LLP.
A motion was made by Director Breitfelder,seconded by Director Lopez and
carried with the following vote:
Ayes:
Noes:
Abstain:
Absent:
Directors Breitfelder,Croucher,Lopez and Robak
None
Director Bonilla
None
to retain the services of Procopio,Hargraves,and Savage,LLP in the Harron
matter.
15.ADOPT RESOLUTION NO.4089 APPROVING AMENDMENTS TO BOARD OF
DIRECTOR'S POLICY 8,DIRECTORS COMPENSATION,REIMBURSEMENT
OF EXPENSES AND GROUP INSURANCE BENEFITS
President Bonilla indicated that all Directors had an opportunity to review the
information on Policy 8 and he would like to move to the vote on this item directly
unless other members wished to discuss.The board concurred.
A motion was made by Director Robak,seconded by Director Croucher and
carried with the following vote:
8
Ayes:
Noes:
Abstain:
Absent:
Directors Bonilla,Breitfelder,Croucher,Lopez and Robak
None
None
None
to adopt Resolution No.4089 approving amendments to Board of Director's
Policy 8.
16.ADJOURNMENT
With no further business to come before the Board,President Bonilla adjourned
the meeting at 4:53 p.m.
President
ATTEST:
Secretary
9
AGENDA ITEM 6a
December 6,2006
DIV.NO.
TYPE MEETING:
SUBMITTED BY:
APPROVED BY:
(Chief)
APPROVED BY:
(Ass!.GM):
SUBJECT:
STAFF REPORT
Regular Board MEETING DATE:
Kelli Williamson,rAJ W.O.lG.F.NO:
Human Resources Manager~
Rom Sarno,
Chief,iiifitdmin'strative S e
German v
Assist al Manager,Finance and Administration
Medical Program and FY07 Budget
All
GENERAL MANAGER'S RECOMMENDATION:
This is an informational item.
COMMITTEE ACTION:
See Attachment "A".
PURPOSE:
This is an informational item to provide an overview of the
District's Medical Program and FY07 Budget as requested by
committee member,Mark Robak.
ANALYSIS:
The District currently has a self-insured medical and dental
program.The District contracts with The Plan Handlers,Inc.as
a third-party administrator (TPA)to administer the medical and
dental claims.Bradawn,Inc.provides consulting services to
the District regarding all health and welfare benefits to
include medical,dental,life,accidental death and
dismemberment,short and long term disability,and travel
accident insurance.The District currently contracts with Blue
Cross as our preferred provider organization (PPO).
Each year,the consultant reviews the previous 12 months of
claims to develop a budget for the new year.This year,the
consultant used a combination of the previous claims and an
anticipated savings by moving to the Blue Cross PPO to set the
rates for 2007.With the transition to Blue Cross,the District
was able to minimize the medical insurance rate to only a 1.7%
increase.The rates for dental increased by 5.2%.
In order to protect the District from risks associated with
large medical claims,the District purchases specific and
aggregate stop-loss coverage.The specific stop-loss coverage
pays 100%of claims exceeding $45,000 on a 24/12 contract basis.
This means that it will pay for any claims incurred in the last
24 months but paid within the current fiscal year.The
aggregate stop-loss covers overall claims that exceed 125%of
the expected claims amount.The premium for the stop-loss for
FY07 is $421,016.To date,the premium paid is $147,738 and
claims paid $263,803.The stop-loss coverage for FY07 is
expected to be sufficient to cover all claims without any
additional funding.
The District's overall budget for medical and dental is
$2,228,044.75.This includes charges for stop loss insurance,
TPA fees,and PPO fees.
The Medical budget is $1,999,115.20 and the Dental budget is
$228,929.55.
FISCAL IMPACT:
None
LEGAL IMPACT:,onlkNiMtv=
General Manager
ATTACHMENTS
Attachment A,Committee Action
2
ATTACHMENT A
SUBJECT/PROJECT:Medical Program and FY07 Budget
COMMITTEE ACTION:
The Finance and Administration Committee reviewed this item at a
meeting held on November 20,2006.The following comments were
made:
•The Finance and Administration Committee reviewed this item
at a meeting held on November 20,2006.The following
comments were made:
•
•The District has had a self-administered health and dental
plan for 13 years which has been very cost effective for
the District;
•The District's premiums are reviewed every year and are
based on claims experience;
•The District recently moved to Blue Cross as its preferred
provider and in doing so was able to minimize the insurance
premium rate increase to only 1.7%for medical versus a 7+%
increase should the District have stayed with Pacific
Foundation for Medical Care (its previous provider).The
industry average increase is in the double digits.;
•There are approximately 235 enrollees in the health benefit
program (175 employees and 60 retirees);
•The District also has stop-loss insurance which covers 100%
of claims that exceed $45,000.The cost of the stop-loss
insurance for FY 2007 is $421,016.The premium is based on
claims experience and is reviewed every year.;
•The stop-loss provider is bid every other year.Staff
expects higher rates next year due to higher claims costs
this past year;
•Employees cannot opt out of the insurance plan,but they
may opt out of dependent coverage.To do so,the employee
must show proof of coverage for their dependents.
Employees who opt out of dependent coverage would save
paying the 12%of the premium cost.If employees cover
dependents on both plans,the plan that would pay as
primary coverage would be the spouse's insurance plan whose
birthday comes first in the calendar year.;
•The District's Benefits Consultant,Bradawn Inc.,is
researching various options and costs.Options would
include various HMOs,PPOs and Point of Service Providers
(HMO/PPO hybrid)and will be discussed as part of the
upcoming negotiations with the employee association.
•The current overall budget for medical and dental is
$2,228,044.75 which includes cost for stop-loss insurance,
TPA and PPO fees.
Upon completion of the discussion,the Committee supported
staff's recommendation and forwarding to the Board of Directors
on the consent calendar.
STAFF REPORT
AGENDA ITEM 6b
TYPE MEETING:Regular Board
SUBMITTED BY:Donald Henderson,
Construction Maintenance
Manager I;'Stephen Dobrawa,1L(/;,_
Purchasing and ~~:lities
MEETING DATE:
W.O.lG.F.NO:
December 6,2006
DIV.NO.All
APPROVED BY:
(Chief)
APPROVED BY:
(Ass!.GM):
SUBJECT:
Manager
Rom Sarno,~
Chief,Administr~e Services
GermaJl....Ayj~z,
Assis~neral Manager,Finance and Administration
Approval of Master Meter,Inc.Meter Purchases
GENERAL MANAGER'S RECOMMENDATION:
That the Board authorize the General Manager to purchase an
additional 17,000 radio-read water meters from Master Meter,
Inc.,through FY 2010 under the terms and conditions contained
in the 10-year agreement approved by the Board on December 7,
2005.
COMMITTEE ACTION:
See Attachment "Au.
PURPOSE:
To obtain Board authorization to purchase an additional 17,000
radio-read water meters from Master Meter,Inc.through FY 2010
under the terms and conditions contained in the 10-year
agreement approved by the Board on December 7,2005.
ANALYSIS:
On December 7,2005 the Board authorized the General Manager to
enter into a 10-year agreement setting the terms and conditions
for purchasing radio-read meters from Master Meter,Inc.and
authorized the purchase of 11,500 meters during the first three
years of the agreement.
It was anticipated that the originally approved quantity of
11,500 meters would be sufficient to meet the District's demands
for a three-year period.Because of the catastrophic failure of
the RAMAR radio-read product,the District accelerated purchases
of the Master Meter,Inc.meters.To date,under the agreement,
the District has purchased 10,152 meters.Of these,7,155 meters
have been used to replace RAMAR product.The balance of 2,388
meters are in inventory and are being used to continue the
replacement of 2,685 remaining RAMAR units,retrofit of manual
read to radio-read routes,and new installations.Current
scheduling indicates that all RAMAR product will be replaced no
later than the end of FY 2007.
It is expected that during the next 3 years,the District will
require 17,000 meters of various sizes.These meters will be
used to support the District's manual to radio-read change out
program and new meter installations from expected growth.
To date,Master Meter,Inc.radio-read meters have proven to be
a reliable and sustainable product and are meeting the
District's needs.
FISCAL IMPACT:
The purchase of 17,000 meters will cost an estimated $2,800,000.
This should provide a sufficient quantity of meters to cover the
District's needs through FY 2010.
Of the additional 17,000 meters,approximately 4,300 will be
used for new meter installations.The balance of 12,700 meters
will be used for manual to radio-read conversions.This will
result in an estimated $2,091,765 being charged against the
AMR/Manual Meter Replacement CIP 2458.
The total budget for the AMR/Manual Meter Replacement CIP 2458
is $7,513,000.00.Current expenditures and encumbrances for the
CIP,including the meters purchased under this request if
approved,are $2,235,761.The existing budget is sufficient to
cover the replacement of the 12,700 manual-read meters to radio-
read meters.The Proj ect Manager estimated that the existing
budget is sufficient to cover the change out of all remaining
manual-read meters to radio-read meters.
Expenditure Summary:
AMR/Meter Replacement CIP 2458 Budget $7,513,000
Expenditures and Encumbrances to Date
Contractacted Services (labor)$23,478
Labor 15,424
Replacement Meters and Materials 105,064
Proposed Meters Purchase 2,091,765
Total Expenditures and Encumbrances 2,235,761
Projected Balance of AMR/Meter Repalcement $5,277,239CIP2458Budget
STRATEGIC GOAL:
Implementation of the AMR program per schedule.
LEGAL IMPACT:
None.
IJJrf!WiJrs··
Attachment "A",Committee Action
Attachment "B",Master Meter,Inc.Agreement
ATTACHMENT A
SUBJECT/PROJECT:Approval of Master Meter,Inc.Meter Purchases
COMMITTEE ACTION:
The Finance and Administration Committee reviewed this item at a
meeting held on November 20,2006.The following comments were
made:
•Staff is requesting that the board approve an additional
number of Master Meters,Inc.,meters to be purchased over
a three year period under the existing contract approved by
the board on December 2005.At that time,the board
approved the purchase of 11,500 meters.However,due to
the substantial failure rate of RAMAR meters,the District
has already purchased 10,152 of those meters to date;
•Of the 10,152 purchased to date,7,155 have been used to
replace RAMAR meters.Staff wishes to utilize the balance
of 2,388 to continue the replace the remaining 2,685 RAMAR
meters in order to keep the automated routes whole.It is
expected that all RAMAR product would be replaced by the
end of FY 2007;
•This request is to authorize staff to purchase an
additional 17,000 meters over the next three years.
expected that the 17,000 meters would be sufficient
support the meter retrofit program and new meter
installations anticipated from growth.The CIP for
retrofit project has sufficient funds to cover the
the meter purchases;
It is
to
the
cost of
•The cost per meter will be based on the current agreement
with Master Meter,Inc.;
•Staff has been happy with the Master Meter product and they
have performed almost flawlessly in the field.Staff
believes it will continue to meet the District's needs.;
•The committee discussed the status of the negotiations with
Northrup Grumman concerning the RAMAR meter replacement
costs.It was discussed that there was no new information
at this time and that staff expects that there may be some
progress to discuss in January 2007.It was requested that
the item be agendized for closed session discussion at the
January 2007 Finance and Administration Committee and
February 2007 Board meeting.
Upon completion of the discussion,the Committee supported
staff's recommendation and forwarding to the Board of Directors
on the consent calendar.
NOTE:
The "Committee Action"is written in anticipation of the
Committee moving the item forward for board approval.This
report will be sent to the Board as a committee approved item,
or modified to reflect any discussion or changes as directed
from the committee prior to presentation to the full board.
-----
Att'lchment B
Execution/Board Version
AGREEMENT
BETWEEN THE OTAY WATER DISTRICT AND MASTER METER,INC,TO PROVIDE
FOR THE PURCHASE,SALE AND WARRANTY
OF CERTAIN WATER METERS
This Agreement (the "Agreement")is made and entered into by and between the Otay Water
District ("District"),a municipal water district,fonmed and existing pursuant to the provisions of the
Municipal Water District Law of 1911,commencing with Section 71000 of the Water Code of the
State of Califomia,as amended,and Master Meter,Inc.,a corporation organized,existing and in
good standing urider the laws of the State of Texas ("Seller"and together with District,the
"Parties"),to provide tenus and conditions pursuant to which District agrees to purchase,install and
operate and Seller agrees to sell,repair,replace and warrant certain radio transmitter read water
meters,all as provided herein.This Agreement shall be dated and effective as of the date it is
approved by the Board of Directors of District,as indicated on the signature page hereof and on
Districtrecords (the "Effective Date").
WITNESSETH
WHEREAS,District desires to establish a working automated meter reader program and has
been searching for a company that produces reliable radio transmitter read water meters to .automat~
as many of its meter reading routes as deemed advisable by District;and
WHEREAS,Sener is in the business ofmanufacturing,or causing to be manufactured,to its
own standard and specifications radio transmitterread water meters capable of transmitting data to a
receiver connected to either a laptop computer or handheld devices;and
WHEREAS,Seller represents that it causes its meters to be manufactured to all applicable
AWWA and California Proposition 65 standards;and
WHEREAS,Sener has agreed to sell and deliver to District 6,500 Dialog 3G·DS radio
transmitter read water meters,as set forth in .Exhibit A attached hereto (the "Scheduled AMR Water
Meters"),under the tenms and conditions set forth in this Agreement;and
WHEREAS,if the Scheduled AMR Water Meters prove as accurate as anticipated by
District and if other conditions set forth herein are met,District will also purchase from Seller
additional radio transmitter read water meters of similar design,specification and function to the
Scheduled AMR Water Meters,as set forth in Exhibit .B attached hereto (the "Additional AMR
Water Meters"and together with the Scheduled AMR Water Meters,the "AMR Meters");and
WHEREAS,if the Scheduled AMR Water Meters prove satisfactory to District,District will
order at least 5,000 Additional AMR Water Meters pursuant to one or more purchase orders to be
delivered over a period of noi less than twenty.four (24)months in accordaLlce with a schedule to be
agreed upon by the Parties;and
WHEREAS,Seller has represented to District that it has the right,title and interest in and io
the AMR Meters and all related software and equipment,including the transmitter component of the
Prior Meters (as defined below)and the AMR Meters (collectively,the "Transmitters")that transmit
the data in the manner required to automate the reading of the water meters,and including the
.authority to sell,warrant,repair, replace or otherwise provide the same to District;and
WHEREAS,in connection with the purchase of AMR Metersby District,Seller will provide
a twenty (20)year warranty to District to cover each and every Transmitter purchased by District
from Seller and will also provide its standard warranty to cover all other parts of the AMR Meters
purchased by District from Seller;and
WHEREAS,prior to the execution of this Agreement,District has purchased approximately
3,600 narrow band automated meter reader water meters from Seller (the "Prior Meters"),most of
which have been installed and all of which are intended by the Parties to be covered under similar
terms as the AMR Meters and Transmitters;and
WHEREAS,Seller's warranty will cover the cost of repair or replacement of the
Transmitters,the AMR Meters and the Prior Meters,including the cost of manufacturing or
acquiring any parts needed to repair or replace said Transmitters and meters,to the extent further
described in the warranties attached hereto as ExhibitD,each as hereafter extended or increased by
Seller (collectively,the "Warranty");and
WHEREAS.the warranty period for the AMR Meters and the Transmitters will commence
from the date that is sixty (60)cale.ndar days from the date each AMR Meter andlor Transmitter,as
applicable,is shipped to District and,with respect to any AMR Meters that arrive in damaged
condition,District will cooperate with Seller in the filing ofany required damaged claims;and
WHEREAS,Seller has provided District a warranty letter extending the coverage described
in the Warranty to the Prior Meters and Seller and District agree that,with respect to each of the
Prior Meters the warranty coverage will be retroactive,commencing on tbe date each Prior Meter
was shipped by Seller to District;and .
WHEREAS,Seller and District agree that District shall be responsible for the initial
installation of all meters purchased from Seller;and
WHEREAS.Seller has provided initial training to designated District staff and will provide
allY additional training in the proper use,configuration,handling andlor installation of its AMR
Meters,as from time to time required by District and agreed to by the Parties at a rate of $850.00 per
day.inclusive oftransportation and other administrative costs incurred by Seller;and
WHEREAS,Seller and District have agreed that Seller shall provide technical support to
District on an ongoing basis and that during regular business hours Seller will respond to inquiries
from District within a period of time not to exceed four (4)hours from the time a question
.conceming the performance of any AMR Meters.Prior Meters.Transmitters or any related parts of
said meters supplied by Seller is tendered to the Seller,provided that District shall have performed
troubleshooting procedures as set forth in the troubleshooting guide provided by Seller and attached
hereto as Exhibit E;and
WHEREAS,in connection with all software Seller recommends that District acquire from
Sellers subsidiary,GreenTree,to be used in connection with the AMR Meters andlor Transmitters,
Seller has informed District that software support is available for one year from date ofpurchase as
part of the purchase,and,after the one year,under a support contract if one is executed;and
WHEREAS,Seller and District believe that it is in their respective best interest to enter into
this Agreement for the purposes specified herei~.
NOW,THEREFORE,for good and valuable consideration,receipt and sufficiency of which
is hereby acknowledged,District and Seller agree as follows:
SD #4844-9622-6304 v4 2
1.Incorporation ofRecitals
The recitals above are accurate and true to the best of the understanding of the Parties and
are incorporated herein by reference as if fully set forth herein.
II.Scope ofUse -Right to Protocols
Upon receipt or replacement of any AMR Meters and any related hardware provided by
Seller during the term of this Agreement,District is hereby authorized to use all the aforementioned
for all legal purposes of Disrrict.Seller grants to District all right,title and interest necessary for
District to use.the AMR Meters and/or cause the transmitter component of the AMR Meters 10 be
constructed and installed in the meters.
A.Technology Escrow.On or prior to ninety (90)calendar days of the execution of this
Agreement by District,Seller shall place the protocols (including all technology,technical
information,and intellectual property that is necessary and vital)for the manufacturii\g of the AMR
Meters into a technology escrow,in form and substance acceptable to District.The technology
escrow may,at District's request,be opened with District's general counsel offlce or with District
provided that the reassurances as to the storage,handling and confidentiality of the information so
escrowed shall be acceptable to Seller.
B.Survival.The rights granted hereunder and under the escrow described above shall
survive the termination or expiration of this Agreement as well as any event of bankruptcy,
reorganization or transfer of assets of Seller or other similar events and shall remain in effect for as
long as District owns and operates any AMR Meters purchased hereunder.
C.Integration.Proper protoc()ls or codes and other relevant information shall be made
available by Seller as needed to support any integration with another meter or hardware
manufacturer.Seller will be compensated at its normal travel and/or programming charges,as
appropriate,to support integration;provided that any software data for a new billing system
provider will be supplied at no cost,except any bridge programming which shall be compensated at
the normal programming rate.
III.Term
This Agreement shall be for the term of ten (10)years trom the Eftective Date (the "Initial
Term"),unless extended by the Parties or unless earlier terminated as set forth herein;provided that
any warranty,license,indemnity or insurance given by Seller hereunder shall continue in effect
during the term specified in connection therewith,or as required in connection with District's
ownership and operation of the AMR Meters or the Prior Meters,as applicable.
A.Extension Tenns.This Agreement may be extended for three additional two-year·
terms,or one additional six year term (each an "Extension Term"),upon request of
the District and agreement by Seller.On a date that is at least sixty (60)calendar
days prior to the expiration of the Initial Term,District will give notice to Seller of
its intent to extend this Agreement either for one two-year term or for one six year
term.If District opts to exte"d for only two years,then,prior to the expiration of the
first two-year term.or seco"d two year term,as applicable,District will give notice to
Seller if it desires to extend for an additional two year term.
SD 144844·9622·6304 v4 3 ExecurionlBoard Version
B,Tenn.As used herein,the defined term "Term"refers to the period of time during
which this Agreement is in effect.including the Initial Tenn and any Extension
Terms.
IV.Purchase;Price and Payment
A.Orders.The Scheduled AMR Water Meters will be delivered by Seller as set fOlth
on Exhibit A.In connection with the purchase of any Additional AMR Water Meters,District will
contact Seller via facsimile.electronic communication or as otherwise requested by Seller to specify
the quantity of Additional AMR Water Meters being purchased and to agree on the delivery
schedule on a per order basis.
1.Special Order.On a date that is within twelve (12)calendar months of the
Effective Date,if the Scheduled AMR Water Meters have proved satisfactory.District
agrees to place an order for nNless than 5.000 Additional AMR Water Meters (the "Special
Order")to be delivered to District based on an agreed-upon schedule not to exceed twenty-
four (24)calendar months from the date this Special Order is placed.The price per meter
shall be calculated pursuant to the price schedule in effect at the time of each shipment made
by Seller pursuant to this Special Order.
2.Obligarion ro Bu\,.The obligation of District to purchase the Scheduled
AMRMeters.Special Order meters or any other meters or parts shall be void and non-
enforceable.and this Agreement may be terminated by District effective immediately,if it
becomes unlawful for District to order,purchase,use or install any such meters or parts
thereof.
B.Price.For the purchase of the Scheduled AMR Water Meters the District will pay
the price per meter specified in Exhibit A.For the purchase of any Additional AMR Water Meters
described in Exhibit B.or subsequent or improved series or versions of 3G-DS meters or other
similar or improved technology meters purchased by District hereunder,the Parties agree that the
price per meter shall be calculated as set forth in Exhibit C attached hereto,as from time to time
amended or revised in the manner provided below.
1.The price schedule set forth in Exhibit C is subject to change no more than twice
annually.Any adjustment made shall be made only as necessary to bring the
price schedule into compliance with Seller's published market rate schedule.
However,any price adjustment shall not cause the price multipliers set forth in
Exhibit C,nor any price multiplier applicable to District at the time of the
adjustment,to be increased.The price multiplier shall be applicable to any other
meters ofany kind or series purchased by District from Seller.
2.Each such adjustment shall become effective on the thirtieth (30"')calendar day
following delivery of notice together with a copy of the proposed price schedule
to District.If Seller fails to give District at least thirty (30)calendar days notice.
Seller may request a waiver and the written consent of District for an adjustment
to become effective at an earlier day,but District shall be under no obligation to
grant such waiver or consent,and the revised price schedule shall become
SO #4844-9622-6304 v4 4 ExecmiuniBoard Version
3.
effective on the earlier of,the agreed upon date or thirty (30)calendar days from
the date of actual notice.
On the date a revised price schedule becomes effective,it shall replace or become
part of Exhibit C,as applicable,and shall be in effect for any purchases made by
District from the date it is effective to the date one (l)business day prior to the
day the next revised price schedule becomes effective.
4,The term "business day"for the purpose of this Section and this Agreement shall
mean all regular working days in the United States of America,composed of the
traditional five (5)calendar day work-week and excepting traditional holidays.
"Day"shall mean a traditiunal calendar day if not preceded by the word
"business."If a date specified as the last day for the taking o(any action
hereunder falls on a Saturday or Snnday,the deadline for such action shall be the
first business day following such date.
C.The Seller shall invoice District concurrently with the first scheduled delivery of the
Scheduled AMR Water Meters for all such meters in accordance with the price set forth on Exhibit
b,and upon delivery of any Additional AMR Water Meters for the meters 'so delivered in
accordance with Exhibit C,or any revised price schedule in effect at the time of purchase.as
provided above.Inconnection with each invoice the following shall be applicable:
I.Shipment.For any shipment of $20,000 or more,Seller shall pay the freight and
the meters and/or parts shall be shipped FOB Mansfield,Texas,freight allowed.
For any shipment less than $20,000,freight will be paid by District,aU prices,
handling and freight charges must be shown separately on the invoice and the
shipment shall be FOB Mansfield,Texas.If Seller moves its plant closer to a
different shipping location,the new location may become the new shipping point
if agreed upon by the Parties,but it is the intent of the Parties that Seller will
continue to be responsible for all sh.ipping costs on sl:tipments of $20,000 or
more.
2.Invoices.District shall have forty-five (45)calendar days from the date of receipt
of an invoice to,without incurring interest and/or penalty charges,either (i)make
payment,or (ii)provide written notice to Seller that District is contesting all or
some of the invoiced amounts.
3.Contest of Invoiced Amounts.District may contest any amounts invoiced for
damaged,defective,non conforming or non dellvered items.IT District contests
an invoice,District will provide Seller with information and,if applicable,
documentation supporting the contest.District may withhold payment of the
entirety of the invoice if more than forty percent (40%)ofthe invoiced amounts
are being contested.Otherwise.District shall remit payment for uncontested
amounts concurrently with its written notice of contested amounts.
4.Seller Review of Contested Amounts;Resolution.Aft~r Seller has an opportunity
to review District's notice of contested amounts,Seller shall contact District to
discuss.If the Parties are able to reach an agreement on the amounts due,Seller
will issue an invoice for the agreed-upon amounts which shall be paid by District
within thirty (30)calendar days of receipt thereof.U the Parties are unable to
~--_.
SO H4844-962~-6304 v4 5 Execu~ionIBo(Jrd Version
2.
3.
reach an agreement concerning the amounts due within a reasonable time not less
than sixty (60)calendar days from the date negotiations commence,after good
faith efforts to settle the matter are made,Seller or District may pursue any
remedy available to it hereunder or at law or equity,
V.Tem,ination
A,This Agreement may be terminated by District or Seller as follows:
1,Upon sixty (60)calendar days notice by District to Seller of District's election to
terminate this Agreement for any reason,with or without cause,provided that
District shall have fulfilled its obligation to purchasethe Scheduled AMR Water
Meters and the Special Order prior to any such termination;
Upon thirty (30)calendar days notice by non-defaulting Party that this Agreement
is being terminated due to the occurrence of an Event of Default by defaulting
Party which has occurred and continued for thirty (30)calendar days, provided
that defaulting Party may give non-defaulting Party written notice of its election
to cure the Event of Default,specifying a reasonable cure period (not to exceed
sixty (60)calendar days or other time period acceptable to non-defaulting Party)
during which defaulting Party will cure and present evidence of cure satisfactory
to non-defaulting Party,If such notice is given,and non-defaulting Party agrees
to the cure period specified by defaulting Party,the notice oftermination shall be
deemed rescinded and this Agreement will continue in full force and effect as if
the Event of Default had not occurred unless,after the expiration of the cure
period,non-defaulting Party notifies defaulting Party that the cure is not
satisfactory or has not been completed and the Agreement is terrninated effective
on a date specified in this failure to cure notice;
Upon thirty (30)calendar days notice by Seller to District,if District fails to pay
the Seller any amounts due by District hereunder,provided that·any amounts'
contested in the manner provided above are considered amounts due and are not
basis for termination until the Parties have reached an Agreement concerning said
amounts or have declared ihemselves unable to reach an Agreement despite good
faith efforts,and further provided that District shall have an opportunity to cure
the default by paying to Seller prior to the expiration of said thirty (30)calendar
day period all amounts then due,which payment shall rescind the notice of
termination and this Agreement shall thereafter continue in full force and effect
as if the Event of Default had not occurred;or
4,
SD114844-9622.6304 v4
Upon twenty (20)calendar days written notice by either PaIty to the other if a
force majeure event continues for more than ninety (90)calendar days or if the
other Party becomes insolvent or bankrupt ormakes an assignment for the benefit
of creditors.A force majeure event shall mean,for purposes of this Agreement,
damage caused by an act of God,war,terrorism or other casualty,which would
prevent or make impractical compliance with the provisions hereof,or damage
caused under circumstances where it would be impractical or impossible for
either Party to notify the other of the necessity for temporary interference with
compliance of any provision hereof.
6
3.
4.
B.Survival of Obligations.It is agreed and understood that Seller's obligations under
the Warranty and under Section VII,sub-paragraphs entitled "Accuracy"and "Percent Failure"shall
survive the termination of this Agreement and·that Seller,or its successors or assigns,as applicable,
shall be responsible for fulfilling said obligations during the longer of (i)the Term of this
Agreement,or (ii)the term such obligation is applicable under the provisions thereof or the
Warranty.
VI.Events ofDefault &Remedies
A.Seller Default.An "Event of Default"as to Seller under this Agreement shall
include any of the following:
l.any breach of any provision or obligation of Seller hereunder,or
misrepresentation by Seller or any person or entity other than Seller providing
warranties or security under this Agreement,which continues uncorrected for
fifteen (15)business days after notice of such breach or misrepresentation is
given by District;
2.failure of more than three percent (3%)or a determination by Seller or District
that there is a design or manufacturing problem with the Transmitters that renders
the AMR Meters not usable or unreliable for the purpose for which they are
intended,provided that Seller will have an opportunity to cure this default in the
manner provided in Section VII,below;
the revocation of,attempt to revoke or terminate,or failure to honor,the
Warranty,indemnity or Seller's obligation to investigate the reason for ex.cessive
failures and to provide labor for replacement,as applicable;
failure by Seller to honor an obligation to give District technical assistance with
any problems related to the AMR Meters within the time periods specified
herein;
5.the insolvency of Seller or its failure generally to pay its debts as such debts
become due;
6.the commencement as to Seller of any voluntary or involuntary proceeding under
any laws relating to bankruptcy,insolvency,reorganization,dissolution,
liquidation,arrangement,debt adjustment or relief,including any assignment by
Seller for the benefit of its creditors,the appointment,or commencement of any
proceedings for the appointment,of a receiver,trustee,custodian or similar
offIcial for all or a substantial part of Seller's property;
7.the occurrence of an event that,in the reasonable opinion of District after
investigation,threatens the corporate ex.istence or financial soundness of Seller
including the:(i)filing or recording against Seller,or the property of Seller,of
any notice of levy,notice to withhold,or other legal process for tax.es other than
property tax.es;(il)default by Seller for amounts owed or on an obligation
concerning the borrowing of money;or (iii)issuance against Seller,or the
property of Seller,or,or failure of Seller to comply with,a writ of attachment,
ex.ecution,or other order,judgment,injection,decree or judicial lien.
SD #4844-9622-6304 v4 7
B.District Default.An "Event of Default"as to District under this Agreement shall
include any of the following:.
I.any breach,or misrepresentation by District of any provision of this Agreement
that continues uncorrected for fifteen (15)calendar days after notice of such
breach or misrepresentation is given by Seller to District;or
2.the failure of District to pay any uncontested invoice,or any portion due,as
provided in Paragraph IV,above.
C.Remedies O/l Default.Remedies of the Parties upon the oCClIrrence of an Event of
Default shall include any of the following:
1.Give written notice ofthe Event ofDefault to the defaulting Party;and
2.Give,purslle orrequest any remedy or cure provided under this Agreement,or
agreed by the Parties,including request for specific performance;and/or
3.In connection with a default described in paragraph A.2,above,due to a fail lire of
.more than three (3%)of the Transmitters or a manufacturing problem,the cure
described under Section VIT,below;and/or
4.Following the termination of any applicable cure period,declaring this
Agreement terminated and pursliing any remedy available at law or equity.
VII.Covenants,warranties and representations oISelier
In connection with the AMR Meters,the Transmitters,this Agreement,and,as applicable to
the Prior Meters where indicated,the Seller represents,covenants,warrants and agrees as follows:
A.Time for Deliverv.Seller shall deliver,or cause to be delivered,the Scheduled AMR
Water Meters in accordance with the schedule of delivery set forth in Exhibit A,and shall deliver,
or cause to be delivered,the Special Order pursuant to the delivery schedule agreed upon by the
Parties in connection with the Special Order,and shall deliver,or cause to be delivered,any other
Additional AMR Water Meters purchased by District within standard delivery times based on
availability but,unless otherwise agreed to by District,no later than silCty (60)calendar days from
the day an order is made.An order shall be considered "made"on the date a confirmat.ion of receipt
of an order is given by Seller to District following the placement of an order by the District.Each
shipment of AMR Meters,or parts,as applicable,shall contain the following:
l.Meter [/lfonnation.At the time of each delivery,and subsequent thereof as
reqoested by District from time to time,Seller shall provide District with all data
relevant to the meters included in each shipment or delivery,including the
manufacturer name,the model number,and any serial numbers for each item
included in said delivery.This information shall be in both written and
electronic fotln;
2.Electronic fam,of Data.The data included with each shipment in electronic
form shall be in Microsoft ElCcel format or other format agreed upon by the
Parties.Each shipment shall include only one (I)clean,final,usable form ofthe
electronic data in the agreed upon format.Seller and District agree that Seller's
failure to deliver a clean,usable error free spreadsheet will result in delays in the
SO 1#4844-9622-6304 v4 8 Execution/Board Version
proper installation and incorporation of thc affected meters into District's system.
If Seller sends an incomplete or otherwise non-complaint spreadsheet to
District,District shall be entitled to reject any and all future shipments,
induding those for which advanced orders have been placed,ifany,and shall
not be obligated to pay for the shipment containing the non-compliant
spreadsheet until an error free spreadslzeet is provided and data is
incorporated into District's meter reader system;
3.Software.District intends to use Green Tree meter reading software,or other
software as from time to time recommended by Seller,for all meters purchased
under this Agreement.As long as District is using any software at any time
recommended by Seller,Seller shall insure that its AMR Meters continue to
properly function with that software and any modification or updates to said
software;
B.Qualitv.Seller will exert its best efforts to deliver high quality AMR Meters in
conformance with its published specifications;.
C.Accuracy.Seller will exert its best efforts to ensure that at least ninety-eight percent
(98%)of the meter readings resulting from transmissions from its Transmitters will be accurate,
exclusive of errors due to installation or programming by District or other vendors.If inaccurate
readings in excess of two percent (2.0%)are evident,in addition to all other rcmedies available to
District hereunder or at law or equity,District may request Seller,and Seller agrees,to designate at
least one full time person from its staff for as long as needed for such person or persons to inspect
all meter readers and run aU software or hardware tests required to detennine why inaccurate
readings are being provided and to correct the problem;
D.Percent Failure.Seller warrants,represents and will make best efforts to ensure that
the percent failure on the aggregate of the Transmirters and parts provided to District by SeUer does
not e",ceed three percent (3.0%),provided that the following tenus shall apply:
1.while the aggregate failure rate ofAMR Meters,Transmitters and/or parts sold or
provided by Seller to District is equal to or below two percent (2.0%),Seller will
only be obligated to repair or replace,.as applicable,in the manner provided under
the Warranty,provided that a suhsequent failure of a 3GDS Meter or part
previollsly repaired or replaced shall also he counted towards the total percentage
offailure;
2.if the aggregate failure rate of the Transmitters and/or parts sold or provided to
District by Seller exceeds two percent (2.0%)but is less than tqree percent
(3.0%),Seller shall repair or replace,as appropriate under the Warranty,all the
Transmitters that are in disrepair at the time the aggregate failure exceeded two'
percent (2%).Seller shall be responsible for all costs related to and incurred in
connection with the repair and/or replacement of all such Transmitters,as
applicable,and shall,in addition do the following:
a.within fifteen (15)business days of the date District informs Seller,either in
writing or via telephone or facsimile communication,that the failure rate has
exceed two percent (2%),Seller shall either (i)notify District that Seller will,
within a time frame Dot to e",ceed sixty (60)calendar days,or as otherwise
SD #41144·9622-6304 v4 9
....-
accepted by District in writing,provide or cause to be provided actual labor to
accomplish the repair or replacement of all Transmitters in disrepair at the
time the failure rate exceeded two percent (2%),or (ii)notify District that
Seller will compensate District for the costs incurred by District to repair
and/or replace,or cause to be repaired and/or replaced,all such Transmitters,
including all administrative costs and all costs associ.ated with shipping and
handling of the Transmitters and,if applicable and necessary,the actual AMR
Meters.If Seller fails to give this notice to District within said fifteen (15)
business days,District may undertake to do all acts necessary to accomplish
the repair and replacement and Seller shall be responsible for reimbursing all
costs incurred by District in connection therewith upon the written request of
District;AND
b.designate and appoint,at its sole cost and expense,at least one full time
person from its staff,or a contractor,in either case acceptable to District for
as long as needed for such person or persons to (A)test and inspect all
Transmitters,and run all software or hardware tests required to deterrnin.e
why the meters are failing,(B)prepare a report indicating the source of the
problem and the recommended steps and/or procedures for fixing the problem
and preventing same from occurring in the future;and (C)correct the
problem.District agrees to cooperate with such person or persons by making
the software and hardware,including lists of location as maintained by
District,available to such person or persons.Seller shall be obligated to
comply with this provision even if District has undertaken the responsibility
to repair or replace the non-functioning meters in the manner provided in
subparagraph (a)above.;
3.if the aggregate failure rate of the AMR Meters and/or Transmitters purchased by
or otherwise provided to District by Seller exceeds three percent (3%),Seller
shall be in default hereunder (the "Failure Rate Default").Seller will have sixty
(60)calendar days,or if requested by Seller in writing,other longer period of
time agreed to by District,from tbe date notice is given by District that the failure
rate has exceeded three percent (3%)to cure such default.Cure shall include but
not be limited to the following:(i)within ten (10)business days of the date of
notice,provide or cause to be provided,actual labor to accomplish the repair or
replacement of all the Transmitters in disrepair at the time the failure rate
exceeded three percent (3%);(ii)promptly retain or designate professionals
acceptable to District to investigate the reason for the repeated failures,to inspect
and test all Transmitters provided by Seller to District and to provide or cause to
be provided to District,no later than forty-five (45)calendar days from the date
the professionals are agreed upon,a report making findings as to the cause for the
excessive failure rate;and (iii)within a reasonable time agreed upon by Seller
and District,Seller shall make or cause to be made,at its sole cost and expense,
all other repairs,replacements or corrections recommended by the report,
including any corrections,repair or replacement required to be made to non-
failed meters to ensure the proper functioning of the AMR Meters in accordance
with the goals of the District as set forth in tbis Agreement;
SO fl:4844-9622·6304 v4 10
,'--...-
4.if Seller becomes aware that the failure rate of any series of AMR Meters or
Transmitters sold to District and manufactured as a batch,or by the same
subcontractor of Seller.exceeds ten percent (10%),Seller shall notify District of
that fact and shall inform District of the actions Seller intends to take to correct
theprohlem.which actions may include hut not be limited to the replacement of
all Transmitters manufactured in that batch at the sole cost and expense of Seller.
In computing the number of failures,Seller shall not be held responsible for any
failures attributable to damage due to improper installation of any hardware delivered
to District,and any such failure shall not be considered in the calculation of failure rate
contemplated herein.It is also agreed that if a Transmitter fails due to an act of
District or its agents or employees and is replaced by Seller within ninety (90)calendar
days of initial installation by District.the failure will not be counted towards the failure
rates identifIed above,provided that any failure due to a manufacturing defect.missing
part or other similar cause will be counted against such failure rates;
E.Technical Support.Seller shall maintain offices or locations staffed by a sufticient
trained and capable staff,adequate to provide District with assistance and instructions on setup,
installation,and use of the -Scheduled AMR Water Meters and Additional AMR Water Meters as
needed.Said staff shall be available at the numbers specified herein or at such other numbers as
from time to time provided by Seller to District;
1.During the term of this Agreement,Seller shall provide technical support to
District within no more than four (4)hours from an initial request for assistance
made during Seller's regular bnsiness hours (8:00 a.m.to 6:00 p.m.)CST
Monday through Friday via telephone or facsimile to:
Master Meter Inc.-Service Center
Phone:(800)765-6518
Fa,,:(817)842-8100
.email:jpotter@mastermeter.com
2.District may obtain software support directly from Greentree during regular
business hours (7:00 a.m.to 6:00 p.m.EST)or as agreed between District and
Greentree in any software support contract effective from time to time;
3.Seller shall also provide on-site support at the request of District.provided that
District shall frrst apply any troubleshooting procedures described in the guide
provided by Seller,entitled 3G Troubleshooting Guide and attached hereto as
Exhibit E;and
4.Seller shall provide free software updates for purchased software as such updates
are available or necessary to correct any software problem and will provide
upgrades to the software if so agreed by the Parties under a separate software
contract;
F.Rights Covenant.Seller warrants and represents to District that it has the right,title
and interest in and to the AMR Meters,and all relaledsoftware and equipment.and the authority to
sell or otherwise provide the same to District.Seller represents that the AMR Meters and all
associated hardware and software contemplated hereunder are proprietary.If District determines or
elects to purchase similar meters or meter reading products from another vendor,Seller agrees to
'O,,",~.,."H &_._..")\
promptly provide all access information and protocols to the new vendor as needed to insure a
seamless incorporation of the other vendor's meters or product;
G.Perfonnance.Seller warrants that the Transmitters will,when properly installed,
transmit reliable meter readings to a receive manufactured by Seller and connected to either a laptop
or a handheld device;
H.Warranty.Seller hereby provides District with a twenty (20)year warranty for the
registers and Transmitters consisting of a full·replacement warranty for ten (10)years and a tiered
warranty for an additional ten (10)years reflecting a percent discount from years 11 through 20 of
the warranty,all as set forth in Exhibit D under the form of warranty entitled "Dialog 3G-DS
Component Warranty".Seller hereby extends such warranty to provide District with the same
coverage for the Prior Meters as set forth in the letter entitled "Supplemental Warranty"and
attached hereto under Exhibit D.In addition,Seller hereby provides coverage for the body of the
AMR Meters and Prior Meters in accordance with the terms of the warranty entitled "Utility
Products Performance Warranty"attached hereto under Exhibit D.Seller will extend or upgrade
such warranties from time to time as'required to provide District any benefits greater than the ones
described under the Warranty which Seller makes available to another customer or to all its
customers.In connection with each meter sold or provided by Seller to District,and each meter or
Transmitter replaced by Seller pursuant to the Warranty,the Warranty shall become effective sixty
(60)calendar days from the date the meter or Transmitter is shipped to District,and,for every
replacement meter,Transmitter or other part,on the date the part is either shipped to District or
installed by Seller,as applicable,and shall remain in effect as provided under the Warranty;
1.Compliance with laws.All items sold by Seller hereunder shall be in conformance
with AWWA Standards (including ANSIJAWWA C708-05,as hereinafter amended or
supplemented)and all other applicable laws,rules and regulations,including Proposition 65 of the
State of California.Seller shall be responsible for obtaining any required permits,inspection
certificates or any other docum.entation of compliance required in connection with any such items.
Failure to comply with those standards or permits may subject Seller to a product's liability action
in accordance with the laws of the State of California;
J.Manufacturing Standards and Testing.Seller shall test or cause to be tested each
batch of meters in accordance with its practice and procedures before delivering same toDistrict;
K.Product l<ecall.If a government entity with jUlisdictioll over Seller,the AMR
Meters or the Transmitters,a court of competent jurisdiction or Seller at any time determines,finds
and determines (or orders)that the AMR Meters,or any particular batch or series,should be
recalled,or that a manufacturing defect renders the meters not fa for the purpose for which they are
intended,Seller shall be responsible for all costs and expenses of the recall.For purposes of this
Agreement,said costs and expenses include without limitation,the removal,transportation,disposal
and replacement of the AMR Meters.Replacement meters shall be reliable radio transmitter read
water meters capable of transmitting data to either a laptop or handheld device;
L.Time is of the Essence.Seller agrees and understands that time and accuracy are of
the essence to District in connection with merer readings.Seller will place an agreed upon number
of meters and parts in consignment with District to facilitate the replacement or repair of any meters
under the warranty within fony-eight (48)hours of noriflcation of failure of a meter;
\
SO #4844-9622-6304 v4 12
M.Reiected MeterS/Shortages.Upon notice by District to Seller that a meter arrived in
a damaged,defective or nonconforming condition,or any shortage in quantity of any Shipment of
meters,Seller shall replace the rejected meter or make up the shortage as soon as possible at no cost
to District;
N.Consignment Meters.At all times during the term of this Agreement,Seller will
maintain no less than two (2)boxes of %x 7.5"and two (2)boxes of %x 9"on consignment with
District to be used to replace any defective,nonconforming or failed meter and shall replace such
consignment meters when used in accordance herewith.Seller will provide a greater number of
consignment meters,or different sizes of meters,upon agreement by the Parties.There will be no
charge or cost to District for consignment meters,provided mat said meters,or pans thereof,shall
only be used as needed under the Warranty or as provided above upon failure rate of meters.
VIII.Insurance and Indemnification
A.Seller Insurance.Seller shall procure,and maintain during the term of this Agreement,
from insurance companies with a Best rating of A VII or better,commercial general liability
insurance and all other insurance required to be maintained by Seller under all laws applicable to
Seller.
B.Seller Indemnification.Seller shall defend,indemnify and hold hannless District,its
Board of Directors and each member thereof,its ofticers,agents,attorneys·,insurers and
representatives against any and all liability,damages,costs or expenses reSulting from any claim,
action,proceeding,lawsuit or other occurrence of similar nature,in connection with the
manufacture,design,sale,title.intellectual property or any other right or interest in Or to the AMR
Meters and/or the Prior Meters and/or arising out of the negligence of Seller,its board,
subcontracrors,agents or employees.The extent of this indemnification includes,but is not limited
to,Seller's obligation to reimburse all amounts paid by District to Seller hereunder if a court
determines that Seller had no right to sell the meters to District as provided under this Agreement or
that the meters were no manufactured in accordance with the applicable AWWA or California
Proposition 65 standards.
C.District Indemnification.District shall defend,indemnify,and hold harmless Seller,its
board,agems and employees against any and allliabiliLy,damages,costs or expenses resulting from
any third-party claims made or suits brought against Seller (that are not related to the issues covered
by Seller Indemnification)and which arise out of the negligent storage,handling,installation or use
by District of the AMR Meters,Prior Meters or Transmitters.
IX.Successors and Assigns;Notice
A.This Agreement and all of the terms,conditions,and provisions hereof shall inure to
the benefit of and be binding upon the Parties hereto,and their respective successors and assigns;
provided,however,that no assignment of this Agreement shall be made without prior written
consen~of the other Party to this Agreement.Any attempt by the Seller to assign or otherwise
transfer any interest in thi.s Agreement without the prior written consent of District shall be void.
Since :the primary consideratibn of District in entering this Agreement is the qualitlcations of the
'I;:
11I',IjI
1.
SO #4844-9622-6304 v4 13
Seller,as opposed to a low bid,District will refuse to consent to assignments if it considers the
assignee to have lesser qualiflcations.
B.Notice.Any notice or instrument required to be given or delivered by this
Agreement may be given or delivered by depositing the same in any United States Post Office,
regi stered or certified,postage prepaid,or via facsimile,provided that sender shall retain and be able
to produce proof of successful fax,addressed to:
District:
Otay Water District
2554 Sweetwater Springs Boulevard
Spring Valley,California 91978·2004
Phone:(619)670-2280
Fax:(619)660-0829
Attention:Geaeral Manager
Seller:
Master Meter,Inc.
lO I Regency Parkway
Mansfield,Texas 76063
Phone:(800)765-6518
Fax:(817)842-8100
Attention:Jerry Potter,President
Any notice given as indicated above shall be effective upon date of mailing or facsimile
deli very.
X.Miscellaneous
A.Entire Agreement.This Agreement and the attached Exhibits represent the entire
understanding by and between District and the Seller as to those matters contained herein.All
Exhibits,documents or certificates attached to or referenced in this Agreement are incorporated into
this Agreement as if fully set forth herein.No prior oral or written understanding shall be of any
force or effect with respect to those matters covered hereunder
B.Amendment.This Agreement may not be modilied or altered except in writing signed
by the Parties.
C.Applicable Laws.The Agreement shall be interpreted in accordance with the laws of
the State of California without regard to its conflict oflaws principles.
D.Venue.The proper veLIue for the resolution of any dispLIte hereunder which the Partie,
are unable to resolve in an amicable manner shall be with the superior courts within the County of
San Diego,California.Each Party hereby submits to the jurisdiction of said courts.
E.Drafting.The terms of this Agreement have been negotiated by the Parties and the
Agreement shall be considered to have,and shall be construed as it has,been drafted by both
Parties.
F.Effect of Waiver.No waiver of any default or other provision hereof,or failure of
either Party to enforce a right hereunder,shall be deemed a permanent waiver of said term,right or
provision or prevent or limit the enforcement of any other concurrent violation of the waived right,
default or provision in the future.
SD 1i4844-9622-6304 v4 14 Execution/Board Version
XI.Execution.Each person executing and delivering this Agreement represents to the other
Party that it has full authority to enter into and execute this Agreement and bind the Party
on whose behalfit is signing to comply with all terms and conditions ofthis Agreement.
Effectiv~Date=Date of,Approval by Board of Directors ofDistrict =IZ.-7 ,2005
Master Meter,In
By:_.......,=-'~9?,L-::'L:...:._---
Jerry Pott
Its:.President
.Date:#1-Its:General Manager
Date:I'd-J t'-j -0 5
COPIES:o FILE (I Orig.).0 Soller (1 Orig),0 PROJECT MANAGER,0 ACCOUNTS FAYABLE
APPROVED AS TO FORM:
Y~d~1:2-7-Uo~
15 1::x.ecll'tiofl/Board V~rsiO'1
EXHIBITB
Additional AMR Water Meters
Dialog Meter Descriptions
,,
'.
34 x 7.5
%x 9
I"
11/2"
2"
BL06-2GD-NAA-2-3G or equal or superior Master Meter meter
BL07-2GD-NAA-2-3G or equal or superior Master Meter meter
MJ09-2(G or L)D-(N or A)AA-2-3G or equal or superior Master Meter meter
MJ 11-2(G or L)D-(N or A)AA-2.-3G or equal or superior Master Meter meter
MJ l3-2(G or L)D-(N or A)AA-2-3G or equal or superior Master Meter meter
At the option of District,as specified at the time each order is placed,an Additional AMR Water
Meter will be either as identified above,or any other similar,equivalent or better meter.All meters
purchased shall be counted towards the aggregate number used to identify the pricing category of
the meter purchase,provided that,if the pricing schedule for the meter ordered is different from the
pricing schedule attached to this Agreement as Exhibit C,the proper pricing schedule shall be used
to set the price of the meter so purchased.
SD 1#"4844-9622·6304 ...4
ExecutionIBoard Version
EXHIBIT A
Scheduled AMR Water Meters
Price and Delivery Schedule
Price Schedule for Scheduled AMR Meters
Size Price per meter
%x 7.511 $112.50
'/.I x 9"125.00
1"135.38
1-Y2".215.38
2"275.38
Price and Delivery Schedule for Scheduled AMR MeIers
Delivery Date Quantity Description Price per Meter Total
January I,2006 500 ',4 x 7.5"$112.50 $56,250
2750 *"x 9"125.00 343,750
March 25,2006 500 %x 7.5"112.50 56,250
2750 JA"x 9"125,00 ..w,.:rut
TOTAL 6,500 $800,000
EXHIBITC
Price Schedule for Purchase of
3G Melers by the Otay Water Districl
No.of
Meters 0·5,000 5001·10,000 10,001-15,000 :':15,001+
List Pricel
Multiplier 0.5l 0.49 0.48 0.46
METER Material PRICE PRICE PRICE PRICE
SIZE (per meter)(per meter)(per meter)(per meter)
3/4 x 7.5"EnviroBrass $31252 $159.39 $153.13 $150.Dl $143.76
1".Bronze 365.22 186.26 178.96 175.31 168.00
1.5"Bronze 574.12 292.80 281.32 275.58 264.10
2"Bronze 705.34 359.72 345.62 338.56 324.46
I"EuviroBrass 401.69 204.86 196.83 192.81 184.78
IS'EnviroBrass 66U)2 337.12 323.90 317.29 304.07
2"EoviroBrass 825.26 420.88 404.38 396.12 379.62
-'No.of
.~Meters 0-5,000 5001-10,000 10,001-15,000 :':15,001+
List Price/
Multiplier 0.49 0.47 0.46 0.45
METER Material PRICE PRICE PRICE PRICE
SIZE (per meter)(per meter)(per meter)(per meter)
3/4 x 9"EnviroBrass 348.56 170.79 163.82 160.34 156.85
Seller and District have agreed that,in consideration of the discount given be Seller to District in
connection with the Scheduled AMR Water Meters,District will initially purchase AdditionalAMR
Water Meters at the list price multiplier under the first column,above,(.51),except for any '4 x 9"
meters in connection with which the special schedule above has been agreed upon.There will be no
credits or reimbursement for any meters purchased under a higher multiplier,however,District and
Seller has agreed that the multipliers identified above will apply to the purchase by District of any
other meters of Seller.
See Attached
EXIDBITD
Warranty
((
(
DIALOq®3G-DS Component Warranty
DIALOG 3G-DS registere andexternal transmitters (herein knowas "product")are warranted to be free from defects in materials and workmanship for Ten
(10)years from date ofshipment by MasterMeier and at a prorated replacement cost of list price during the following Ten PO}years based on the
discounted rate value listing below.
All other 3G·DS System components are warranted to befree from defects in materials and workmanship for One (1)year from date ofshipmenl by Master
Meier.
If a productfails to perlonn as warranted,Master Meierwill repair or replace the product.at Master Meter's sore option,at no charge to 1Jle customer,subject
to 1he tenns ofthe warranty.This warranty shalt not be applicable to products that halle been damaged by willful misconduct,negligence,vandalism,act of
God,exposure to adverse service conditions or improper installation,use or repair.
Master Meter's liability underthis warranty is expressly limired to repair orreplacement ofthe product,at Master Meter's option.The repaired orreplacement
product will maintain the'original meter's warranty based on 1he original purchase date.Tile customer mustpay for freight cost ofthe returned product or
products to the fadory or service centerdesignated by Masler Meter.The product replaced.becomes fhe property of Master Meter.
MasterMeter further warrants Ihat any 38 register orexternal transmitter installed shall be free from battery defects in manufacturing and design for a period
often (10)years from the date of shipment in the relevant DIALOG3G-DS producl (such period is defined as the "BatteryWarranty Period~}.Master Meter
will repair orreplace a product thai is non-performing due to batte!)'failure free ofcharge for the first Ten (10)yearn and ata prorated replacement cost
based on the current list price during the remaining Ten (10)years as follows:
~~
MASTER
METER
YearofFailure Replacement Cost
1-10 Full Replacement
11 30%
12 35%
13 ,",,0%
14 45%
15 50%
16 55%
17 60%
1B 65%
19 70%
20 75%
OISCOUNT PERCENTAGES WILL BE APPUED AGAINST PUSUSHED LIST PRICES IN EFFECT AT THE TIME THE PRODUCT IS ACCEPTED BY
MASTER METER UNDER WARRANTY CONDITIONS.THE WARRAr-fnES C01'HAINEO ABOVE HEREOF ARE THE ONLY WARRANTIES WITH RESPECT
TO THE USTED PRODUCTS.AND ARE IN LIEU OF ALL OTHER WARRANTIES.EXPRESSED DR IMPLIED,BETWEEN THEPARTIES OR ARISING BY
LAW.IN PARTICULAR.WASTER METER DISCLAIMS ANY AND ALL WARRANTIES OF MERCHANTABIUTY OR fITNESS FOR f',PARTICULAR
PURPOSE.THESE WARRANTIES SHALL BE VOID IN THE EVENT THAT THE FAILU!1E OR DEFECT IN mEUSTEO PRODUCT HAS ARiSEN AS A
RESULT OF THE PRODUCT BEING USED FOR ANY PURPOSE OTHER THAN THAT \Nl1ICH WAS INTENDED AND APPROPRIATE AT THE TIME OF
MANUFACTURE INClUDING USE IN A CONFIGURATION OTHER THAN AS RECOMMENDED BY MASTER METER 011 AS A RESULT OF IMPROPER
INSTAlLATION OR MAINTENANCE.MASTER METER'S lIAB!UTYSHALL IN NO EVENT EXCEED THE PURCHASE PRICE.MASTER METER SHALL NOT
BE SUBJECT TOANDDISCLAIMS THE FOLLOWING:(1)ANY OTHEROBLlG4.TlONS OR UABILlTJES ARISING OUT OF BREACH OF CONTRACT OR OF
WARRANTY (2)ANY OBUGATrONS WHATSOEVER ARISING FROM TORT CLAIMS (INCLUDING NEGLIGENCE AND STRICT LIABILITY)OR ARISING
UNDER OTHER THEORIES OF LAWIMTHRESPECT TO PRODUCTS SOLD OR SERVlCfSRENDERED BY MASTER METER,OR ANY UNoERTA}';lNGS.
ACT OR OMISSIONS RELATING THERETO,AND {3J ALL CONSEQUENTiAl,INCIDENTAL,SPECIAL,MULTIPLE.EXE\IIPLARY.AND PUNITIVE
DAMAGES WHATSOEVER.FORM MM1008 0612012005
~
MASTERj.,"....,-~-~:J-:i
.,--,~-..•_,_..-._-._--.----
Supplemental Warranty
101 REGENCY PARKWAY
MANSFIELD,TX 76063
817,842·8000
FAX 817·842·8100
Master Meter specifically agrees to extend our 3GDS warranty to all of the 3GNB units that
the Otay Water District currently has within its coverage area as of November 1,2005,
The warranty period on these units began when they were shipped to the District or an
authorized Master meter Distributor,The additional Warranty becomes effective when and
only when the contract titled "Agreement Between the Otay Water District and Master Meter
Inc.to provide for the purchase,sale,a~d warranty of certain water meters"is executed,
Jerry Potter
President
Master Meter Inc.
- 1 •
rl\V~AVA'
MASTER
METER
EXHIBITE
j3G Trouble Shooting Guide
Problems [hal can occur out in the field when reading 30 installed romes:
1.No transmission from unit (3G under the glass,universal 3G single or dual switch,and WR clip on).
2.Transmitter number mismatches.
3.Receiver failure.
4.Cable failure:Antenna cable between the receiver and antenna,USB cable orRS 232 cable between
the recelver and Pc.
5.Reads not matching:PC read to odometer read.
6.Wrong user codes
No TrallSmission from unit or weal<transmission:
I.List ofthings to check.
a)Check cable connection between receiver and computer is not loose
b)Check the antenna connection to the receiver is not loose.
c)Check that the receiver is on,and the led is hlinking orange orsolid orange.
d)Check that the stop bullon in your route management software wasn't accidentally clicked.
e)Make sure you've imported the correct route.
f)Make sure you are close to tbe pit of transmitting register if trooble shooting.
g)Check the pitstatus,it can be filled with dirt or water which can at times attenuate RF signals
h)Cross check the tmnsmitting number on the register or Universal to the number and address it
corresponds to 'in the route.
i)Try communicating with another unit then try the problematic unit once more.
j)Query the unit using the 3G technician software for TX ON/OFF;ifTX is of,activate unit.IfTX is
ON check Transmissiollinterval;the transmission interval for a drive-by system should be 10
seconds and for fixed area network,Sub-metering only,it should be 300 seconds.
k)Ifthe unit is transmitting,check the user code and make changes ifit is different.
I)If all above is checked and the unit is not responding replace register or WR.Note;when replacing
the 3G register on a bottom load meter you don't have to turn the water offand take Ute meter out of
the pit.Refer to 3Gregister change out guide.[f you are replacing WR,refer to the WR installation
guide.
Transmitter number mismatcbes:
When a transmitting number doesn't match the number iljl the route management software,you will get a no
response meaning the number/address will not clear from the list in the bottom window ofyour Route
management software;it could be possible that the number assigned to the particular address may in fact be
transmitting from another location.[t is always good to cross check numbers in your software to the
transmitting number for verification when ever you are confronted with.an unusual read or no read.
[fnumbers are mismatched,make necessary corrections in local data base
SD #4844-9622-6304 v4
Receiver failure:
Make sure the receiver is fully cbarged at all times;wben cbarging,make sure the receiver is turned off.
When using in drive-by,make sure the power is always plugged.
Cable failure:
Cables are very important components 'of the system.Be careful wben handling,plugging,unplugging;and
installing cables to your recei ver and computer.
Typical failures of cables are:loose connections.cuts in the cable,tangled cables,and end connections
stripped from the cable.
Reads not matching:PC read to odometer read.
TIlis is identified wben tbere is an abnormal difference in usage in the reports printed form the reads.
Note:before any changes verify that thenumber in the route is the same as the transmitter number you are
trouble shooting.
I.In this case you need to compare the pc read to the odometer read of the meter
with the problem using the 30 technician software.
2.Ifthe read difference is more than 3 pulses,this means that the register is not
registering properly,ifthis is tbe case replace register.Refer to register change
out guide.
Alerts/statuses:
Leak (Alarm),CCW,and Tamper are the three statuses transmitted from tbe 30 register.
Leak (Alarm):Tbis means tbat tbere is a leak at tbat location on the customer's side.Tbis will appear on
your screen only if water is being used continuously for 24 hours.
Locations witb leaks need to be double checked to verify the leak status.Some leaks will not be noticeable.
Tbe register is very sensitive and will detect the sligbtest movement in the line.It will detect a leak as small
as a commode leak io the bathroom.If it is a temporary leak the alarm will reset itself.
CCW:Tbis means counter clockwise read.This will appear on your screen if water flows in tbe opposite
direction as much as 30 gallons or more,or iftbe meter was installed in tbe wrong direction.
When you receive a CCW status you Can interrogate tbe unit to see how mueb waler passed througb the
meter CCW.You can reset tbe status and the CCW read to zero any time after problem is taken care of.
CCW is also helpful io installatioos.[f a meter is installed facing tbe wrong direction,once 30 gallons of
water passes through the meter,it will send a CCW stams
Tamper:This will appear on your screen when meter is tampered witb a magnet.
SD 1#4844-9622·6304 v4
STAFF REPORT
AGENDA ITEM 6c
TYPE MEETING:
SUBMITTED BY:
Regular Board
Joseph R.Beach~~
Chief Financial Officer
MEETING DATE:
W.O.lG.F.NO:
December 6,2006
DIV.NO.All
APPROVED BY:
(Chief)
APPROVED BY:
(Assl.GM):
SUBJECT:
Germa~ez,Assistant General Manager
Selection of Bond Counsel,Disclosure Counsel,and Trustee
GENERAL MANAGER'S RECOMMENDATION:
That the Board authorizes the General Manager to contract with
the following firms for services related to the pending bond
sale:
1.Contract with the firm of Garcia,Calderon,Ruiz and
the firm of Sidley Austin for co-bond counsel services
for a combined $50,000 plus out-of-pocket expenses not
to exceed $1,000.
2.Contract with the firm of Stradling,Yocca,Carlson &
Rauth for disclosure counsel services for $22,500 plus
out-of-pocket expenses not to exceed $2,500.
3.Contract with Union Bank for trustee services for an
amount not to exceed $1,500 plus incidental out-of-
pocket expenses.
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To request Board approval for the selection of Bond Counsel,
Disclosure Counsel,and Trustee associated with proposed pending
Bond Sale.
ANALYSIS:
On May 31,2006,at the Board Budget Workshop,the Board
approved the budget and reviewed the need for issuing $27.5
million of debt.The debt issuance is necessary in order to
fund the capital improvement projects and maintain the various
construction funds at target levels.The Board of Directors has
already approved the selection of the Financial Advisor and now
staff is presenting
following services:
Trustee services.
for Board approval,firms to provide the
Bond Counsel,Disclosure Counsel,and
NEED TO INCREASE BOND AMOUNT
Subsequent to the Board Budget Workshop,and as outlined in the
"First Quarter Capital Improvement Program (CIP)Report",the
need for bond financing has increased.In the budget process
staff sets a cash flow target level for the CIP projects.With
the very large capital improvement projects and the achievement
of the construction schedules,the District is exceeding those
funding targets and expects to accomplish nearly 100%of the
budget over the next two years.With this level of achievement,
greater than the historical levels,staff has reevaluated the
cash flow requirements and is recommending that the upcoming
debt issuance be increased by $14.5 million to $42 million in
order accommodate the CIP construction needs.
The expected impact on the projected rates is a shift from 3.9%
to 5.1%in years 2010,2011,and 2012.The following table
shows the rates found in the current Rate Model as compared to
the projected rates under the proposed $42 million debt
issuance.
2007 2008 2009 2010 2011 2012
Current
Rate
Model 5.4%5.4%5.4%3.9%3.9% 3.9%
Rates with
Proposed
Debt 5.4% 5.4% 5.4% 5.1%5.1%5.1%
At this level,the District is expected to maintain all the
reserve target levels in all years,remaining within the
parameters of the Reserve Policy.The added debt will
temporarily drop the debt coverage ratio from net operating
income alone below the target level of 150%;however,the
District always remains above the minimum 120%covenant level
even without using growth funds in the calculation.The
District's actual debt coverage ratio which includes the
revenues from growth such as capacity fees,remains above 250%
and reaches close to 450%by the end of the Rate Model time
horizon.The District's overall financial strength allows the
District the flexibility to issue additional debt,meet the
changing cash flow needs,and still meet all its Reserve Policy
targets by the end of the six-year Rate Model period.
Today's requested action is to approve the selection of Bond
Counsel,Disclosure Counsel,and the Trustee,putting into place
the financing team that will prepare the bond sale.Next month,
staff and the Financial Advisor will review the updated
Financing Plan which discusses the District's current and future
financing.This updated plan will include the new bond amount
and incorporate this into the District's Financing Plan.Based
on the already updated Rate Model,a fundamental piece of the
Financing Plan,both staff and the Financial Advisor are
confident that the District maintains its excellent financial
strength.In February,staff will ask the Board to adopt the
formal resolution that will authorize the bond sale;not until
that resolution is passed can the bond sale occur.
BOND COUNSEL SERVICES
Listed below are firms that were contacted and their proposed
fees for the two services.All of these firms have excellent
experience in the bond markets.
Firms
Garcia,Calderon,Ruiz/Sidley Austin
Fulbright &Jaworski,LLP
Jones Hall
Quint and Thimmig,LLP
Stradling,Yocca,Carlson &Rauth
*Expenses.were not specified.
Bond Counsel
Fees/Expenses
$51,000
$51,500
$40,000*
$50,000
$50,000
Disclosure
Counsel
Fees/Expenses
Not Submitted
$24,000
$17,500*
$20,000
$25,000
A selection panel evaluated the proposals scoring numerous
areas,as outlined in the request for proposal.Based on that
evaluation,the District entered into negotiations with Garcia,
Calderon,Ruiz (GCR)reducing the initial submittal of $55,000
to a fixed-fee of $50,000 plus out-of-pocket expenses not to
exceed $1,000.The recommendation is that the firms GCR and
Sidley Austin serve as co-Bond Counsel.Additionally,based on
the panel's evaluation,it is recommended that the firm
Stradling,Yocca,Carlson &Rauth be retained as Disclosure
Counsel for a fixed-fee of $22,500 plus out-of-pocket expenses
not to exceed $2,500.
GCR has excellent experience with numerous financings where
Aerobel Banuelos served as either Bond Counselor Disclosure
Counsel.GCR is proposing that the firm Sidley Austin serve in
a support role as co-Bond Counsel.Their services are included
in the fixed-fee of $50,000.Sidley Austin is one of the top-
rated firms in the nation in this field.In addition to the
strength of the team's combined bond experience,GCR is the
District's General Counsel and brings their comprehensive
knowledge of the District's operations to the financing team.
This team of attorneys is recommended by staff to serve as co-
Bond Counsel for this debt issuance.
Stradling,Yocca,Carlson &Rauth (Stradling)is one of the
three top-rated California Bond Counsels and has worked with our
Financial Advisor on numerous occasions.They also served as
both Bond Counsel and Disclosure Counsel in the District's last
bond refinancing.Stradling has excellent experience,and was
very responsive throughout the process.Based on their
experience,quality service,knowledge of the District,and the
continuity that they bring to the financing team,they are being
recommended as Disclosure Counsel.
Staff evaluated all the firms and believes the District will be
best served with this combination of counsels.The Financial
Advisor,Suzanne Harrell,also supports the selection and the
diversification of the bond and disclosure counsel roles.This
approach strengthens the legal coverage on this bond issuance.
TRUSTEE SERVICES
Below is the list of firms that were contacted to provide
trustee services for this debt issuance.
Firms
Union Bank of California
OS Bank
The Bank of New York
One-Time Fees
$1,500
$2,400
$1,700
Annual Fees
$1,700
$1,200
$1,000
Based on a review and evaluation of the proposals,staff is
recommending Union Bank to service as the Trustee on the new
debt issuance.Staff has enjoyed excellent customer service
from Union Bank who is currently serving as Trustee on two of
the District's three outstanding debt issuances.The purchasers
of the Otay bonds have benefited by the stability that has been
experienced with Union Bank.With the District's other bonds,
the trust department has been sold multiple times over the years
requiring our bond holders to change the point-of-contact
multiple times,dealing with different firms,individuals,
addresses,and phone numbers.Union Bank is a quality
organization with good service and stability.
FISCAL IMPACT:
All costs of the bond issuance are funded from the proceeds of
the bond issuance including counsel and first year Trustee
services.The Bond Counsel services are $50,000 plus out-of-
pocket expenses not to exceed $1,000,the Disclosure Counsel
fees are $22,500 plus out-of-pocket expenses not to exceed
$2,500,and the Trustee fees are not to exceed $1,500 in the
initial year.(Note:Trustee services are for the life of the
Bonds and there are ongoing fees for ongoing services).The
fees in subsequent years are $1,700 per year and are expected to
increase over time at a reasonable rate.The District does have
the option to change Trustees in the event that the level of
service or cost of service was to warrant a change.
STRATEGIC GOAL:
The District ensures its continued financial health through
long-term financial planning and debt planning.
LEGAL IMPACT:
ATTACHMENT A
SUBJECVPROJECT:Selection of Bond Counsel,Disclosure Counsel,and Trustee
COMMITTEE ACTION:
The FinanCe and Administration Committee reviewed this item
in detail at the meeting held on November 20,2006.The
following comments were made:
• A Request for Proposal (RFP)was sent to three (3)
firms for Trustee services and three (3)responses
were received;
•Staff recommends that Union Bank of California (UBOC)
be appointed Trustee for the following reasons:
Union Bank of California was not the lowest
responsive bidder overall,however,they currently
serve as Trustee on two of the District's three
outstanding debt issuances and they have continued
to serve as Trustee on these bond issuances.Staff
is pleased that UBOC has not sold its trust
department like our other trustee who have been
bought and sold four times over the years.UBOC's
approach benefits the Otay bond purchasers with
stability.
UBOC has provided the District very timely,
accurate and responsive service.
•An RFP was forwarded to five (5)firms for both Bond
Counsel and Disclosure Counsel services and all five
(5)firms responded;
•Staff recommends that the District retain the services
of Garcia,Calderon &Ruiz and Sidley Austin as co-
Bond Counsels and Stradling,Yocca,Carlson &Rauth
(Stradling)as Disclosure Counsel:
Staff had negotiated with Garcia,Calderon &Ruiz
(GCR)and they reduced their bid to $50,000.GCR
is the District's General Counsel and knows the
District very well.Their attorney,who will
handle the majority of the work,is a very
experienced Bond Counsel.
Sidley Austin is a well recognized international
firm and their reputation would provide credibility
to the bond issuance.
Y:\Board\CurBdPkg\~INANCE\CommMtgBondDiscloTrustee120606rev.doc
Stradling is also a well recognized firm and they
have worked with the District on its last bond
issuance providing quality service.
Staff is very happy with Stadling's past services.
•Staff expects to present the debt issuance for the
board's consideration in February 2007.
Upon completion of the discussion,the Committee supported
staff's recommendation and forwarding to the Board of Directors
on consent.
STAFF REPORT
AGENDA ITEM 6d
TYPE MEETING:Regular Board MEETING DATE:December 6,2006
SUBMITTED BY:
APPROVED BY:
(Chien
APPROVED BY:
(Assl.GM):
SUBJECT:
Ron Ripperger/~G.I.F.F.lG.F.No.N/A DIV.NO.ALL
David Padilla ~
Rod Posada ~~..~
Chief,Engineering
Manny Magan~~
Assistant Generalcranager,Engineering and Operations
Award of As-Needed Geotechnical Services Contract,FY 07-08
GENERAL MANAGER'S RECOMMENDATION:
That the Board authorize the General Manager to enter into an
Agreement for Professional Services for As-Needed Geotechnical
Services with Southern California Soil and Testing,Inc.for an
amount not to exceed $150,000 during Fiscal Years 2007 and 2008.
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To obtain Board authorization for the award of a professional
services contract to obtain geotechnical services on an as-
needed basis in support of the District's Capital Improvement
Program (CIP).The contract amount is not to exceed $150,000
for a two-year period commencing upon Board approval (see
Attachment B).
ANALYSIS:
The District will require the professional services of a
geotechnical consultant to perform studies in support of the
District's CIP projects for a period of two years.The As-Needed
Geotechnical Services contract will provide the District with
the ability to obtain consulting services in a timely and
efficient manner and on an as-needed basis.
The District will require the expertise of a geotechnical
consultant to conduct investigations for CIP projects.The cost
for these geotechnical investigations typically range between
$15,000 and $40,000,depending on the scope of the
investigation.The District incurs expenses in requesting,
reviewing and ranking proposals;checking references;and
preparing staff reports for Committee and Board approval.The
investigations,individually,are small enough that preparation
of formal proposals by consultants becomes expensive and these
costs are passed on to the District.For these reasons,the
District began using similar contracts for as-needed
environmental consulting services in Fiscal Year 2006.The
concept is now being pursued by staff for geotechnical services
in this request.
The District will issue task orders to the Consultant for
specific projects during the contract period.The Consultant
will then prepare a detailed scope of work,schedule,and cost
estimate for each task order assigned under the contract.Upon
written task order authorization from the District,the
Consultant shall then proceed with the project as described in
the scope of work.
The ClP projects that are estimated to require geotechnical
investigations for Fiscal Years 2007 and 2008,at this time,are
listed below:
ESTIMATED
CIP DESCRIPTION COST
P2143 1296-3 Reservoir,2.0 MG $15,000
R2034 860-1 Recycled Water Reservoir,$40,0004.0 MG
R2077 24-lnch Recycled Water Pipeline,
860 Zone,Alta Road -Alta $15,000
Gate/Airway
R2087 20-lnch Recycled Water Pipeline,
944 Zone,Wueste Road-Olympic $15,000
Pkwy/Otay Treatment Plant
R2088 20-lnch Recycled Water Pipeline,
860 Zone,County-Roll $15,000
Reservoir/860-1 Reservoir
P2033 PL -16-lnch,1296 Zone,Hillside
Drive-Campo/Presilla $15,000
TOTAL:$115,000
The geotechnical scopes for the above projects are estimated
from preliminary information and planning studies.The
geotechnical scopes of the projects may change during the design
phase,potentially increasing geotechnical study costs.
2
Similarly,industry-wide increases in the cost of performing
geotechnical investigations,such as fees for drilling and
excavation subcontractors,insurance,and regulatory compliance,
may also increase the cost of performing geotechnical studies.
Therefore,staff believes that a $150,000 cap on the As-Needed
Geotechnical Services contract is appropriate.
The As-Needed Geotechnical Services contract would have a one-
year base period commencing upon Board approval,and a one-year
extension based on the District's CIP schedule and the
consultant's successful perfomance.The contract is not to
exceed $150,000 for all task orders.Fees for professional
services will be charged to the CIP Projects for which the
investigations are performed.
This As-Needed Geotechnical Services contract does not commit
the District to any expenditures until a task order is approved
to perform work on a CIP Project.The District does not
guarantee work to the consultant,nor does the District
guarantee to the consultant that it will expend all of the funds
authorized by the contract on professional services.
Staff reviewed and ranked the proposals received in response to
the District's request for proposals (see Attachment C).Staff
recommends award of the As-Needed Geotechnical Services contract
to Southern California Soil and Testing,Inc.for a two-year
period commencing upon Board approval for an amount not-to-
exceed $150,000.
FISCAL IMPACT:
The funds for this contract will be expended from the CIP
projects noted previously.The fees for professional services
requested herein are available in the authorized CIP project
budgets.This contract is for professional services based on
the District's need and schedule,and expenditures will not be
made until a task order is approved by the District for the
consultant's professional services on a specific CIP project.
STRATEGIC GOAL:
This project supports the District's strategic goal to meet
current and future potable water demands and the strategy to
become a recyled water leader.
3
LEGAL IMPACT:
Consulting services would be subject to the terms of the
District's standard Agreement for Professional Services
(Attachment B).
General Manager
Attachments
DP/RR/RP:jf
P:\WORKING\AS Needed Svcs Design\Geotechnical\BD 12-06-06,As-Needed Geotechnical Services.doc
4
ATTACHMENT A
SUBJECTIPROJECT:Award of As-Needed Geotechnical Services Contract,FY 07-08
COMMITTEE ACTION:
The Engineering &Water Operations Committee reviewed this item
in detail at a meeting held on November IS,2006.The following
comments were made:
•Staff is requesting the board's authorization to award a
professional services contract to obtain geotechnical
services on an as-needed basis to Southern California Soil
and Testing,Inc.for an amount not to exceed $150,000 for
fiscal year 2007 and 2008.
•It was discussed that staff has identified CIP projects
requiring geotechnical investigations in Fiscal Years 2007
and 2008 and estimates the cost at approximately $115,000.
Staff has included an additional $35,000 should it be
required.The committee inquired if staff felt that the
additional $35,000 would be sufficient.Staff indicated
that they felt it would.
•The committee suggested that in the future staff handle
small service contracts under the General Manager's
authority.They also discussed staff possibly identifying
a "preferredH vendor,such as Southern California Soil and
Testing,Inc.,which would be utilized for two years for
such projects.The committee requested that staff check
with legal counsel if there would be any issues in
identifying preferred vendors.
•It was noted that such services for large projects were
handled through the bid process.
•The committee supported moving forward with this item as
"isH and in future handle such services under the General
Manager's authority.
Upon completion of the discussion,the Committee supported staff's
recommendation and forwarding to the Board of Directors on consent.
ATTACHMENT B
SUBJECT/PROJECT:Award of As-Needed Geotechnical Services Contract,FY 07-08
AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN
OTAY WATER DISTRICT
AND
CONSULTANT
FOR
AS-NEEDED GEOTECHNICAL SERVICES
This Agreement (Agreement)is made and entered into this __day ofDecember,2006
by and between the OTAY WATER DISTRICT,a municipal water district,formed and existing
pursuant to California Municipal Water District Act of 1911,as amended,hereinafter referred to
as "DISTRICT,"and [CONSULTANT],hereinafter referred to as "CONSULTANT."
WITNESSETH
WHEREAS,the DISTRICT requires the services ofa geotechnical consultant to render
certain technical and professional services described below;and
WHEREAS,the CONSULTANT has available,and offers to provide,personnel and
facilities necessary to accomplish the work within the required time.
NOW,THEREFORE,DISTRICT AND CONSULTANT agree as follows:
I.Scope ofServices
The CONSULTANT agrees to perform those services described in the scope of work set
forth in Exhibit 'A'attached hereto and incorporated herein by this reference.The scope of
consulting services shall include meetings with District staff and review of previous technical
documentation.
II.Authorization
General authorization to proceed with the work described in Exhibit 'A'is hereby granted
upon full execution ofthe Agreement.However,CONSULTANT shall not proceed with any
work described in Exhibit'A'until the receipt ofa request for specific services or "task order"
from the District's Designated Agent.Upon receipt of such a request for specific services,
CONSULTANT shall provide the the District's Designated Agent with an estimated budget for
the requested services and an estimated time for completion.The District's Designated Agent
shall then provide the CONSULTANT with authorization to proceed.No work shall be
commenced until the CONSULTANT receives the authorization to proceed.
III.Compensation
In return for providing the services described in Exhibit'A',which are to be performed
by the CONSULTANT,the DISTRICT agrees to pay,and the CONSULTANT agrees to accept,
- 1 -
compensation for all executed service requests up to an amount not-to-exceed ONE HUNDRED
FIFTY THOUSAND DOLLARS ($150,000.00),payable as agreed to by the parties per service
request.Total compensation for all Professional Services provided under this agreement shall
not exceed ONE HUNDRED FIFTY THOUSAND DOLLARS ($150,000.00)during the term of
this agreement without prior written authorization from the DISTRICT.
The CONSULTANT shall invoice the DISTRICT on a monthly schedule in the format
shown in Exhibits 'B'and 'C'.The CONSULTANT shall not invoice the DISTRICT for work
that has not been completed at the time the invoice is prepared.The DISTRICT shall have forty-
five (45)days from the date ofreceipt of error-free invoices prepared in accordance with Exhibits
'B'and 'c'to make payment without incurring interest and/or penalty charges.
IV.Standard of Care
The CONSULTANT is employed to render geotechnical consulting services only,and
any payment made to the CONSULTANT is compensation solely for such services as the
CONSULTANT may render and recommendations the CONSULTANT may make.The
CONSULTANT'S services shall be furnished in accordance with generally accepted
geotechnical consulting principles and practices.
V.Documents
All original drawings,spreadsheets and documents,including digital photographs and
files developed for the project,shall,upon payment in full for the services described in this
Agreement,be furnished to and become the property ofthe DISTRICT,except as otherwise
provided in Section VIII:Termination or Abandonment.
The CONSULTANT shall provide final documents on high-density media such as ZIP®
disk 1001250 MB or compact disk (CD).Final drawings and details shall be in AutoCAD®2000
format or more recent.Final Contract Specifications,reports,and spreadsheets shall be in
Microsoft®Office 2000 format or more recent.Any other electronic format documents provided
to the DISTRICT must be formatted to the same software version or release as that ofthe
DISTRICT.
VI.Performance and Schedule
The CONSULTANT agrees to coordinate project work to ensure its timely completion
and shall promptly notifY the DISTRICT ofany anticipated delays,which may affect the work
schedule.In the event the time for completing the scope ofwork is exceeded due to
circumstances beyond the control ofthe CONSULTANT,the CONSULTANT shall have an
additional amount oftime to be agreed upon in writing between the parties in which to complete
the work.
VII.Change in Scope ofWork
Work under this agreement is to be performed on a task order basis and shall be pre-
approved by the DISTRICT.Each task order shall specifY the services requested,the time for
performance and an estimated cost for such services.Ifthe services requested require a change,
addition or modification,such change,addition or modification shall require prior approval of
-2-
the DISTRICT.In the event that the services requested are outside ofthe Scope ofServices
specified in Exhibit 'A',CONSULTANT shall bring it to the attention ofthe DISTRICT
immediately,and no such work shall be done prior to obtaining written approval from the
DISTRICT.
Ifthe DISTRICT changes the Scope ofWork,or ifchanges in regulations after execution
ofthis Agreement necessitate changes in the Scope of Work,or ifthe CONSULTANT is
requested to perform services not detailed in the Scope of Work,the parties shall execute an
amendment to Exhibit 'A',Scope ofWork.
All work performed without proper authorization shall be considered part ofthis
Agreement for no additional compensation.
VIII.Termination orAbandonment
Ten (10)calendar days from the date ofa written notice to terminate,the DISTRICT has
the right to terminate or abandon all or any portion of a work order.The District is under no
obligation to require all the services described under the Scope of Work and shall be able to
select only those services needed from time to time,as provided in each work order.In the event
that the District abandons or terminates any services requested as provided hereunder,the
DISTRICT will have the right to take possession and shall own immediately all original
specifications,drawings,and other documents developed for that portion ofthe work completed
and/or being abandoned.The DISTRICT will pay the CONSULTANT for services for any
portion ofthe work being terminated which were rendered prior to termination.Ifsaid
termination occurs prior to completion ofany task ofthe project for which a payment request has
not been received,the fee for service performed during such task shall be based on an amount
mutually agreed to by the DISTRICT and the CONSULTANT for the portion of such task
completed but not paid prior to said termination.The DISTRICT will not be liable for any costs
other than the fees or portions thereof,which are specified herein.Ifall work is abandoned as
herein provided,this Agreement shall automatically terminate on the 10'h day from the date of
notice.
IX.Indemnification
A.CONSULTANT agrees to the following:
1.Indemnification for Professional Services.CONSULTANT will save harmless
and indemnify and,at DISTRICT's request,defend DISTRICT and all its
officers,volunteers,employees,and representatives from and against suits,
actions,or claims brought for,or on account of,injuries or damages sustained
by any person or property directly resulting from a negligent or wrongful act,
error or omission by CONSULTANT or any ofCONSULTANT's officers,
agents,employees,or representatives,in the performance of this Agreement.
2.Indemnificationfor other Damages.CONSULTANT indemnifies and holds
DISTRICT harmless from and against a claim,action,damages,costs
(including reasonable attorney's fees),injuries,or liability,directly resulting
from this Agreement,for its negligent performance.Should DISTRICT be
named in a suit,or should a claim be brought against it by suit or otherwise,
- 3 -
directly resulting out ofthis Agreement,for the CONSULTANT's negligent
performance,CONSULTANT will defend DISTRICT (at DISTRICT's request
and with counsel satisfactory to DISTRICT)and will indemnifY DISTRICT
for any judgment rendered against it or any sums paid out in settlement or
otherwise.
B.For purpose ofthis section "DISTRICT"includes DISTRICT's officers,officials,
employees,agents,representatives,and certified volunteers.
C.It is expressly understood and agreed that the foregoing provisions will survive
termination ofthis Agreement.
D.The requirements as to the types and limits ofinsurance coverage to be
maintained by CONSULTANT as required by this Agreement and any approval of
said insurance by DISTRICT,are not intended to and will not in any manner limit
or qualifY the liabilities and obligations otherwise assumed by CONSULTANT
pursuant to this Agreement,including,without limitation,to the provisions
concerning indemnification.
X.Insurance Requirements
A.Before commencing performance under this Agreement,and at all other times this
Agreement is effective,CONSULTANT will procure and maintain the following
types ofinsurance with coverage limits complying,at a minimum,with the limits set
forth below:
Type ofInsurance
Commercial general liability
Professional liability
Business automobile liability
Workers compensation
Limits (combined single)
$1,000,000
$1,000,000
$1,000,000
Statutory requirement
B.Commercial general liability insurance will meet or exceed the requirements ofISO-
CGL Form No.CG 12 10 II 97.The amount ofinsurance set forth above will be a
combined single limit per occurrence for bodily injury,personal injury,and property
damage for the policy coverage.Liability policies will be endorsed to name
DISTRICT,its officials,and employees as "additional insureds"under said
insurance coverage and to state that such insurance will be deemed "primary"such
that any other insurance that may be carried by DISTRICT will be excess thereto.
Such insurance will be on an "occurrence"basis,except professional liability shall
be on a "claims made"basis,and will not be cancelable or subject to reduction
except upon a thirty-(30)day prior written notice to DISTRICT.
C.Automobile coverage will be written on ISO Business Auto Coverage Form
CA 00 01 1001,including symbol I (Any Auto).
- 4 -
D.CONSULTANT will furnish to DISTRICT duly authenticated Certificates of
Insurance and Endorsements evidencing maintenance ofthe insurance required
under this Agreement and such other evidence of insurance as may be reasonably
required by DISTRICT from time to time.Insurance must be placed with insurers
with a current A.M.Best Company Rating equivalent to at least a Rating of
"A:VII."Originals ofthe duly authenticated Certificates ofInsurance and
Endorsements shall be included with this Agreement as Exhibit D.
XI.Successors andAssigns
This Agreement and all of the terms,conditions,and provisions hereof shall inure to the
benefit ofand be binding upon the parties hereto,and their respective successors and assigns;
provided,however,that no assignment ofthis Agreement shall be made without written consent
ofthe parties to this Agreement.Any attempt by the CONSULTANT to assign or otherwise
transfer any interest in this Agreement without the prior written consent ofthe DISTRICT shall
be void.Since the primary consideration ofthe DISTRICT in entering this agreement is the
qualifications ofthe CONSULTANT,as opposed to a low bid,the DISTRICT will refuse to
consent to assignments if it considers the assignee to have lesser qualifications.Any notice or
instrument required to be given or delivered by this Agreement may be given or delivered by
depositing the same in any United States Post Office,registered or certified,postage prepaid,
addressed to:
DISTRICT:
Otay Water District
2554 Sweetwater Springs Boulevard
Spring Valley,California 91978-2004
Attention:Mark Watton
and shall be effective upon date of mailing.
CONSULTANT:
Firm Name
Address
Attention:
XII.Project Organization
The CONSULTANT proposes to assign [name]as the Project Manager.The Project
Manager shall not be removed from the project or reassigned without prior approval ofthe
DISTRICT,which approval shall not be unreasonably withheld.No subcontracting of significant
portions of the contracted services shall be made without prior approval ofthe DISTRICT.
XIII.Integration
This Agreement and the attached Exhibits represent the entire understanding by and
between the DISTRICT and the CONSULTANT as to those matters contained herein.No prior
oral or written understanding shall be ofany force or effect with respect to those matters covered
hereunder.This Agreement may not be modified or altered except in writing signed by both
parties hereto.
- 5 -
XIV.Execution
OTAY WATER DISTRICT
Mark Watton,General Manager
APPROVED AS TO FORM
District Counsel
CONSULTANT
Name,Title
COPIES.0 FILE (Orig.),0 CONSULTANT,0 PROJECT MANAGER.,0 ACCOUNTS PAYABLE
P:\WORKlNG\As Needed Svcs Design\Geotechnical\As-Needed Geotechnical Services Agreement.doc
- 6 -
EXHIBIT A
SCOPE OF SERVICES
SCOPE OF REQUIRED SERVICES
The Scope of Services shall be consistent with the following as may be revised by the District to
include additions or deletions recommended by the Consultant for specific task orders.
The contract period will be two (2)years commencing upon the date noted in the Agreement with a
not to exceed amount of $150,000.The District does not guarantee any minimum amount of
services to be performed for the duration ofthe contract.
The District will review the contract at the end of the first year and,based on need and performance,
may desire to continue the agreement for one (1)additional year.The District reserves the right to
request proposals from other firms for any project,including other work which the District may
deem outside of the specialty or scope of this contract.The District reserves the right to appoint a
different District Project Manager at any time to provide direction and coordination of the
professional services to be provided by the Consultant.
CONSULTANT-PROVIDED SERVICES
SCOPE OF REQUIRED SERVICES
Task orders under this contract may not require the full level ofwork outlined herein,or may require
additional work.Further,the number of projects to be evaluated over the term ofthe agreement is
not known in certainty;therefore,work mayor may not be available for the Consultant.
The scope ofservices listed below is intended to describe the typical services that may be requested
of the Consultant.The services listed are not all-inclusive,but rather represent those normally
expected during the performance of the contract.Specifically,the Consultant shall have experience
and ability to perform the following:
.Geotechnical Investigations:
The Consultant shall conduct subsurface geotechnical investigations for the design ofnew water
storage reservoirs,pump stations and pipelines and their appurtenances,or for the modification,
improvement or repair ofexisting District facilities.
1.Review available background data including geotechnical reports,geologic maps,pertinent
literature and aerial photographs.
2.Perform geologic mapping ofthe site by an Engineering Geologist.
3.Mark-out subsurface exploration locations and Contact Underground Services Alert at least
two working days prior to explorations.Obtain mark-out from all utility companies having
utilities in the exploration area prior to conducting the explorations.
4.Provide brush clearing as may be required for site access and to perform tests.
5.Obtain any required drilling permits from the County of San Diego.Obtain any required
encroachment permits for explorations within public right-of-way from the appropriate
jurisdictional agency.
6.Perform subsurface explorations to evaluate the soil and groundwater conditions using
conventional drilling or excavation equipment best suited for the site conditions and scope
ofthe investigation.The types of equipment and the locations and depths ofexplorations
shall be proposed by the Consultant for each specific project during the duration ofthe
contract.The soil and groundwater conditions encountered in the explorations shall be
logged by an engineer or geologist.Relatively undisturbed and bulk soil samples shall be
collected for laboratory testing from borings at a minimum 5-foot depth interval.Borings
and excavations shall be backfilled in accordance with County of San Diego requirements.
7.Perform laboratory testing ofselected samples to characterize the in-place dry density,
moisture content,grain-size distribution,shear strength,settlement potential,expansion
potential,R-value,maximum density,optimum moisture content and soil corrosivity.
8.Perform seismic refraction surveys to evaluate bedrock rippability to design depths.The
method and number of traverses which are anticipated shall be proposed by the Consultant
for each specific project during the duration of the contract.A 12-channel,digital
seismograph with a 10-pound hammer shall be used as the energy source for the seismic
refraction surveys.Ifthe Consultant proposes other methods,these alternative methods shall
be discussed in the proposal.
9.Prepare geotechnical investigation reports to include tables,figures and appendices together
with discussions of geotechnical findings,recommendations and conclusions.Reports shall
provide the following information:
• A summary of the field and laboratory test procedures and results including penetration
resistance,soil classification ofthe materials encountered and depth to groundwater.
• A summary of geologic conditions and evaluation of pertinent geologic hazards
including seismicity,liquefaction potential,dynamic settlement potential,and slope
stability.
•The results of engineering analyses and recommendations for temporary excavations;
shoring design parameters;dewatering;site preparation;removal of unsuitable soils;fill
and backfill placement and compaction;permanent slope inclinations;shallow or deep
foundations including vertical and horizontal load capacities and anticipated settlement;
A-2
allowable bearing for pipeline thrust blocks;modulus of soil reaction (E ')for pipeline
design;Portland cement concrete slabs-on-grade or structurally-supported slabs;
retaining wall design parameters;seismic design parameters in accordance with UBC
criteria;asphalt and Portland cement concrete pavements;corrosion potential of the on-
site soils to below-grade ferrous metals and concrete foundations;stlitability of on-site
materials for use as pipe bedding and backfill;and imported fill requirements.
•Provide draft reports for the District's review.
•Incorporate pertinent review comments and provide final reports to the District.
Design Review
1.Attend meetings during the design phase.
2.Perform foundation and/or grading plan review for conformance with geotechnical
recommendations.
3.Coordinate with the District's structural engineer and provide clarifications as necessary
during design.
DELIVERABLES
1.All electronic digital drawings/design files shall be delivered in AutoCAD 2000 format or
more recent.
2.All electronic text document deliverables shall be in the Microsoft Office platform (Word,
Excel,PowerPoint,Project,etc.)version 2000 or more recent.
3.All Geographical Information System (GIS)files shall be delivered in ArcView Shapefile
format (.shp).
4.All horizontal data (X,Y coordinates)shall be delivered using the California Coordinate
System (NAD 83,Zone VI,feet).All vertical data (Z coordinates)shall be delivered using
the North American Vertical Datum of 1988 (NAVD 88).
5.Specifications shall be in Construction Specification Institute (CSI)format and III
conformance with District's Standard Specifications.
A-3
DISTRICT-PROVIDED SERVICES
The District will:
I.Provide existing reports,record drawings,and other related materials to the
Consultant that are in the District's possession.All such materials will be provided
in the format available (digital or non-digital).
2.Pay all required fees to California Department ofFish and Game,U.S.Army Corps
ofEngineers and other agencies as required,excluding fees for drilling permits,
right-of-way encroachment permits or the cost oftraffic control required for
subsurface explorations which shall be paid for by Consultant.
3.Coordinate with the Consultant's Project Manager during all phases ofthe work for
each project.
A-4
EXHIBIT B
Sample Invoice Format (Summary)
Firm Name
Address
INVOICE SUBMITTED TO:
Accounts Payable
Otay Water District
2554 Sweetwater Springs Boulevard
Spring Valley,CA 91978-2004
JOB DESCRIPTION:
PROJECT NAME:As-Needed Geotechnical
Services Contract
Otay Project Manager:David Padilla
Capital Improvement Project No:Pxxxx-OOxxxx
DATE OF INVOICE:
INVOICE NO.
AUTHORIZATION:
Purchase Order Number:
Work Order Number:
Consultant Project Number:
DESCRIPTION OF SERVICES RELATED TO INVOICE:7/1/07 to 8/1/07
Perform geotechnical investigation and attend meetings.
AUTHORIZED AND INVOICED FEE:
Original Fee Amount Authorized
Change Order No.I Amount Authorized
Change Order No.2 Amount Authorized
Total Fee Amount Authorized
Amount ofThis Invoice
Amount Previously Invoiced
Total Amount Invoiced to Date
Amount Previously Paid
Authorized Fee Amount Remaining
Percent Complete
$40,000.00
$250.00
$1,350.00
$41,600.00
$5,433.00
$32,456.00
$37,889.00
$32,456.00
$3,711.00
91%
CONTRACTED DATE OF PROJECT COMPLETION:November 7,2007
Invoice has been reviewed and found correct.
[Name],Project Manager
EXHIBIT C
Sample Invoice Format (task detail)
Otay Water District As-Needed Geotechnical Services
MM/DDIYY WO XXXX I CIP PXXXX-OOXXXX
DESCRIPTION THIS INVOICE INVOICED CONTRACT TOTAL %
HRSI $'s RATE AMOUNT I TO DATE AMOUNT I BILLED COMPLETE I
PROJECTTOTAL $5,763.35 $20,884.30 $46,500.00 45%37%
TASK 1-Project Management and Administration $3,955.25 $15,420,90 $20,600.00 75%88%
Sub-Task 1,1 Data Acquisition $951,00 $2,944,00 $3,000.00 98%100%
Project Manager Smith 16.0 hr 41,00 $/hr $656,00
Drafter Williams 5.0 hr 35,00 $/hr $175.00
Secretary Allred 6.0 hr 20,00 $/hr $120.00
Sub-Task 1,2 Report Preparation $931.50 $8,865,00 $13,000.00 68%75%
Principle James 2,5 hr 95.00 $/hr $237,50
Project Manager Smith 4.0 hr 41.00 $/hr $164,00
Drafter Williams 14.0 hr 35.00 $/hr $490,00
Secretary Allred 2.0 hr 20.00 $/hr $40.00
Direct Expenses $1,884,50 $2,431.00 $3,000.00 81% 81%
Reproduction $17.50 10%$19,25
Subconsultant #1 B&K $610,00 5%$640,50
Subconsultant #2 CEW $1000,00 5%$1,050,00
TASK 2-Review Existing Documentation &Related Proj.Info.$1,808.10 $5,463.40 $15,700,00 35%22%
Sub-Task 2.1 $951.00 $2,944,00 $12,000.00 25% 22%
Project Manager Smith 16,0 hr 41.00 $/hr $656.00
Drafter Williams 5,0 hr 35.00 $/hr $175,00
Secretary Allred 6.0 hr 20.00 $/hr $120,00
Direct Expenses
Reproduction
Subconsultant #2 CEW
$120.00
$600.00
10%
5%
$762.00 $2,225,00
$132,00
$630,00
$2,500,00 89%89%
Note:1)Consultant to edit,update,and add lines as necessary,
2)Rates shown above are to remain in effect throughout the life of the contract
EXHIBIT D
(Consultant's Insurance Certificate)
ATTACHMENT C
SUBJECT/PROJECT:Award of As-Needed Geotechnical Services Contract,FY 07-08
PROPOSAL RANKING
Knowledge of
Qualifications,Experience jurisdictional Completeness,Consultant's
experience of relevant to Proposed agencies,local area addressed Ability to complete commitment TOTAL
Consultant's type of project method to environmental Proposed Fee requested projects on schedule to EBE,DBE.SCORE AVERAGE
assigned personnel being considered accomplish work concerns,and information MBE,SBE SCORE RANK
regulatory
requirements
FIRM REVIEWER 15 15 10 10 20 15 10 5 100
Elmer Alex 15 14 3 4 20.0 14 10 5 85.0
Geo-Environmental,David Padilla 15 15 4 5 20.0 12 10 5 86.0
Jim Peasley 9 9 8 6 20.0 11 8 5 76.0 83.0 4.0Inc.Marta Riendeau 15 15 5 7 20.0 8 7 5 82.0
Richard Shacklev 15 15 6 6 20.0 11 8 5 86.0
Elmer Alex 15 15 3 4 19.0 15 8 5 84.0
David Padilla 15 15 8 9 19.0 14 10 5 95.0
Geotechnics Inc.Jim Peasley 10 12 8 8 19.0 12 8 5 82.0 87.6 2.0
Marta Riendeau 12 14 8 10 19.0 10 7 5 85.0
Richard Shacklev 14 15 8 9 .19.0 13 9 5 92.0
Elmer Alex 15 14 10 10 14.6 15 10 0 88.6
David Padilla 15 14 10 9 14.6 13 10 0 85.6
Geotek,Inc.Jim Peasley 8 12 8 7 14.6 12 8 0 69.6 79.4 7.0
Marta Riendeau 11 12 8 9 14.6 11 7 0 72.6
Richard Shacklev 14 13 8 9 14.6 13 9 0 80.6
Elmer Alex 15 14 9 6 15.8 15 6 0 80.8
Leighton David Padilla 15 14 8 7 15.8 14 6 0 79.8
Consulting,Inc.Jim Peasley 12 12 8 8 15.8 12 8 0 75.8 80.4 6.0
Marta Riendeau 12 13 8 10 15.8 14 8 0 80.8
Richard Shacklev 15 14 10 9 15.8 13 8 0 84.8
ElmerAlex 15 15 10 10 13.6 14 10 5 92.6
David Padilla 15 15 10 10 13.6 14 6 5 88.6
Ninyo &Moore Jim Peasley 13 12 8 9 13.6 12 8 5 80.6 87.4 3.0
Marta Riendeau 14 15 8 10 13,6 11 7 5 83.6
Richard Shacklev 15 15 10 10 13.6 14 9 5 91.6
Elmer Alex 13 13 8 4 10.0 15 8 0 71.0
Petra David Padilla 12 13 8 6 10.0 14 10 0 73.0
Geotechnical,Inc.Jim Peasley 9 11 9 6 10.0 12 8 0 65.0 70.0 10.0
Marta Riendeau 13 13 8 7 10.0 10 10 0 71.0
Richard Shacklev 12 13 8 6 10.0 12 9 0 70.0
P:IWORKINGlAs Needed Svcs DesignlGeotechnicallForm-RFP Rating Geotech.xls Page 1 of 2
ATTACHMENT C
SUBJECT/PROJECT:Award of As-Needed Geotechnical Services Contract,FY 07·08
PROPOSAL RANKING
Knowledge of
Qualifications,Experience jurisdictional Completeness,Consultant's
experience of relevant to Proposed agencies,local area addressed Ability to complete commitment TOTAL
Consultant's type of project method to environmental Proposed Fee requested projects on schedule to EBE,DBE,SCORE AVERAGE
assigned personnel being considered accomplish work concerns,and information MBE,SBE SCORE RANK
regulatory
requirements
FIRM REVIEWER 15 15 10 10 20 15 10 5 100
Elmer Alex 13 13 3 4 18.5 15 9 0 75.5
David Padilla 13 13 5 5 18.5 13 10 0 77.5
PSI,Inc,Jim Peasley 8 8 8 5 18.5 12 8 0 67.5 73.3 9.0
Marta Riendeau 12 11 6 7 18.5 8 9 0 71.5
Richard Shacklev 12 12 5 6 18.5 12 9 0 74.5
Elmer Alex 10 8 3 4 14.2 7 4 0 50.2
Siadden David Padilla 13 13 5 5 14.2 8 6 0 64.2
Engineering Jim Peasley 8 7 8 4 14.2 11 8 0 60.2 63.2 11.0
Marta Riendeau 15 12 8 8 14.2 12 8 0 77.2
Richard Shacklev 13 10 6 6 14.2 10 5 0 64.2
ElmerAlex 14 13 5 4 17.5 15 0 5 73.5
Solid Rock David Padilla 13 13 5 5 17.5 12 5 5 75.5
Engineering,Inc.Jim Peasley 10 11 8 8 17.5 12 8 5 79.5 77.1 8.0
Marta Riendeau 12 14 5 10 17.5 10 7 5 80.5
Richard Shacklev 12 13 7 6 17.5 10 6 5 76.5
Elmer Alex 14 13 9 10 16.8 13 9 5 89.8
Southern California David Padilla 14 14 9 9 16.8 12 10 5 89.8
Soil &Testing,Inc.Jim Peasley 11 13 9 9 16.8 13 8 5 84.8 87.8 1.0
Marta Riendeau 11 13 9 10 16.8 11 7 5 82.8
Richard Shacklev 15 14 9 10 16.8 13 9 5 91.8
Elmer Alex 15 15 8 6 18.8 14 10 0 86.8
Testing Engineers -David Padilla 14 14 8 8 18.8 12 10 0 84.8
San Diego,Jim Peasley 11 11 8 7 18.8 11 8 0 74.8 82.2 5.0
Inc.lBureau Veritas Marta Riendeau 13 13 8 9 18.8 12 9 0 82.8
Richard Shacklev 13 13 8 8 18.8 13 8 0 81.8
P:IWORKINGlAs Needed Svcs DesignlGeotechnicallForm-RFP Rating Geotech.xls Page 2 of 2
AGENDA ITEM 6e
TYPE MEETING:Regular Board
STAFF REPORT
MEETING DATE:December 6,2006
German Alvarez,Assistant General Manager of Finance and
Administration ~
Annual Water Conservation Reports for Fiscal Years 2005 and
2006
SUBMITTED BY:
APPROVED BY:
(Chief)
APPROVED BY:
(Assl.GM):
SUBJECT:
William Granger,Water ~I W.O.lG.F.NO:n/a
Conservation Manager IA 0 "A~
Rom Sarno,Chief of Administrative servi~
DIV.NO.all
GENERAL MANAGER'S RECOMMENDATION:
For the Board to receive an update on the District's FY 2005 and
FY 2006 Water Conservation Best Management Practice Reports.
This item is informational only and does not require Board
action.
COMMITTEE ACTION:
See Attachment "Au
PURPOSE:
To provide the Board a summary of the 2005 and 2006 annual Water
Conservation Best Management Practices Reports.These reports
are submitted to the California Urban Water Conservation Council
(CUWCC)every two years.
ANALYSIS:
The District voluntarily agreed to implement the fourteen water
conservation Best Management Practices (BMPs)beginning in 1992,
as one of the original signatories to the Memorandum of
Understanding Regarding Urban Water Conservation in California.
The District submits its annual report to the CUWCC every two
years for the past two recently completed fiscal years.The FY
05 and 06 BMP reports must be submitted by December 1,2006.
The District's BMP reports are also an element of its Urban
Water Management Plan.The District is required to submit an
Urban Water Management Plan every five years to the Department
of Water Resources,and this Plan focuses heavily on an agency's
water conservation efforts.Non-compliance with the BMPs may
ultimately impact future growth,as this report is submitted as
part of SB 221/610 reporting requirements.Both the Department
of Water Resources and the United States Bureau of Reclamation
restrict grant funding only to water agencies who implement the
BMPs.Once submitted to the CUWCC,the District's BMP reports
become open to the public.
By participating in regionally implemented programs with
Metropolitan Water District of Southern California (MET)and the
San Diego County Water Authority (Water Authority),the District
is able to meet its water conservation goals in a cost-effective
manner.The District's water conservation program activity to
date resulted in water savings of 1,165 acre-feet last fiscal
year.Without these Water Conservation programs,the District
would need to spend $788,700 to purchase this water last fiscal
year,at a marginal cost of $677 per acre-foot.
As a water retailer,the District reports on 13 BMPs.In
addition to the BMPs,Otay also reports on the number of
accounts by customer class and details its supply sources.
Listed below is a summary of the BMPs to be submitted to the
CUWCC along with the District's breakdown of water use by
account type.
Water Use by Customer Class
In Fiscal Year 2006,the District's residential single family
customers comprised 90%of the total accounts and represented
55%of the total demand.It is estimated that over 60%of that
sector's demand is applied to landscapes.The District's
irrigation accounts also continue to grow over time and have
doubled since 1997,from 841 accounts to 1692 accounts at the
end of FY 2006.Irrigation accounts represent 24%of the
District's overall demand.Overall,it is estimated that at
least 65%of the district's water is used for irrigation,since
many of the commercial,institutional and multi-family accounts
are mixed use meters such as Cuyamaca College,Southwestern
College and Sharp's Chula Vista.The District estimates that it
has 422 mixed-use commercial and institutional meters.
2
FY 2006 Water Usage by Account Type
Olher,3%
Slngle·femily,55%
Water Savings 1990 to 2006:
As noted in the chart below,the District's water savings
continue to increase each year since 1990 when the first water
conservation programs began.The District's water savings goal
for the "Total Water Saved"performance measure for FY 07 is
1,271 acre-feet.The chart reflects water savings attributed to
devices replaced or surveys conducted through water conservation
programs.
OWO Annual WaterSavings (AFfyear)
1990-1991-1992- 1993-1994-1995-1996·1997-199B-1999-2000-2001·2002- 2003- 2004-
1991 1992 1993 1994 1995 1996 1997 199B 1999 2000 2001 2002 2003 2004 2005
FlllCIllYllllT
3
The pie chart below highlights where the bulk of the District's
water savings is achieved by program.Over time,savings
attributed to commercial,high efficiency clothes washer and
landscape programs is expected to grow.
i~!
Showerheads
9.5AF.1%
Residential Surveys
37.93AF,4%
Commercial Programs
55.39AF,5%
HEW Residenlial
46.95AF,4%
ULFT Program
698.63 AF,65%
Large Landscape
223.5 AF,21%
mLarge Landscape
mULFT Program
C HEW Residential
OCommercial Programs
•Residential Surveys
CIShowerheads
BMP Report Summary:
BMP 1:Residential Survey Program
This BMP requires an agency to offer and complete residential
surveys for 15%of its single family and 15%of its multi-family
accounts within ten years of the date implementation was to
commence (1997).Through the end of FY 06,one thousand and
seven surveys were conducted in Otay since the program began
back in 1995.Surveys were directly marketed to the District's
top residential customers as well as on its web page and at
events.While in the past the District and the Authority each
paid one-forth the cost of the survey and MET paid the
remainder,beginning in FY 05,MET stopped funding residential
surveys,and CWA only provided a limited amount of funding for
surveys.Surveys typically involve checking for toilet leaks,
measuring showerhead and faucet flow rates,reviewing the
irrigation system,timers,and developing an irrigation
schedule.The District is current1y behind schedu1e (by 1,588
SF surveys)in meeting the coverage requirements of this BMP.
4
This BMF is scheduled to sunset on June 30,2007 and be replaced
with the proposed BMF 15.
BMP 2:Residentia2 P2umbing Retrofit
This BMP involves the distribution of showerheads until 75%of
the District's pre-1992 single-family households have low flow
showerheads using 2.5 gallons per minute (gpm)or less.The 2.5
gpm requirement has been a Federal standard since January 1,
1994.The Authority and its member agencies distributed over
550,000 showerheads between 1991 and 2002,and there is a 4%
estimated replacement rate.In addition,the District
distributed three hundred and sixty-one 2.0 gpm showerheads to
its customers over the last two fiscal years.The District is
in compliance with the coverage requirements of this BMF.
BMP 3:System Water Audits,Leak Detection and Repair
A pre-screening audit was completed to determine if the
District's water loss exceeds 10%.The pre-screening audit
totals the metered sales and other verifiable uses and then
divides them by the total supply.If the pre-screening audit
indicates that water loss exceeded 10%,then the District is
required to complete a full system audit.Water loss was 2%in
FY 05 and 9%in FY 06.The District is in compliance with the
coverage requirements of this BMF.
BMP 4:Metering with Commodity Rates for a22 New Connections and
Retrofit of Existing Connections
This BMP asks if meters are installed for all new connections,
and if customers are billed by volume of use.In addition,this
BMP asks if a feasibility study has been conducted to assess the
merits of developing a mixed meter retrofit program.Otay has
installed meters at all of its 47,400 connections,but has not
conducted a mixed meter retrofit feasibility study.The vast
majority of the District's commercial meters with over an acre
of landscape have separate irrigation meters.Since 1990,new
commercial accounts situated on parcels of at least an acre are
required to have a dedicated irrigation meter.The District is
in compliance with the coverage requirements of this BMF.
BMP 5:Large Landscape Conservation Programs and Incentives
This EMP involves targeting water conservation programs to large
(1 acre+)landscape accounts and asks whether the District's
dedicated irrigation meters have water budgets.At the end of
5
fiscal year 2006,the District had 1,692 dedicated irrigation
accounts.Beginning in FY 2005,the District participated in a
web-based water budget reporting program.Roughly half of the
District's accounts signed up to be notified of their monthly
water budget through this program.The District has actively
promoted large landscape surveys since 1990,and over 175 audits
have been completed.
The coverage requirements for this BMP involve meeting all three
conditions for compliance:developing water budgets for 90%of
its dedicated irrigation meters,offering landscape surveys to
at least 20%of its commercial and institutional mixed use
meters,and implementing a dedicated landscape meter retrofit
program for mixed use meters or assigning water budgets to mixed
use meters.Until recently,the District was not certain how
many mixed use meters were in place.Section 27 of the
District's Code of Ordinances has required the installation of
dedicated irrigation meters on commercial parcels of an acre or
more since 1990 and allowed for the purchase of a separate
irrigation meter beginning in 1993.For this reason,the
District wrote that our program and ordinance is "at 1east as
effective as"the coverage requirements of this BMP.
BMP 6:High-Efficiency (HE)C~othes Washing Machine Rebate
Programs
Since 1994,the District has offered a financial incentive
toward the purchase of a high-efficiency clothes washer.The
District and the Authority collectively offer a $125 voucher,
providing 4,015 vouchers in Otay since 1994.As highlighted on
the chart below,the District provided 1,031 HE Clothes Washer
Vouchers in FY 05 and 807 in FY 06.Beginning July 1,2005 the
$125 voucher was only available for high efficiency clothes
washers (HEWs)with a water factor of 6.0 or less.HEWs with a
water factor of 6.0 or less are estimated to save 9,100 gallons
per household per year over the fourteen year lifespan of the
machine.The District is meeting the coverage requirements of
this BMP.
6
Otay HE Washeractivity
1994·2006
1200
1000
800
5'5 600~
400
200
o
94-95 95-96 96·97 97-96 98-99 99-00
Yoar
00-01 01-02 02-03 03-04 04·05 05-06
BMP 7:Pub~ic In£oxma tion Programs
The District maintains an active public information program to
promote and educate customers about water conservation and its
water conservation programs.Otay actively promotes its water
conservation programs through community events,on its web page,
in the quarterly Pipeline customer newsletter,through bill
messages,and in bill inserts.Outreach to Otay customers
regarding the Water Conservation Garden is included under this
BMP report.Beginning in FY OS,this BMP report no longer
includes outreach by the Authority on behalf of the District.
The District is meeting the coverage requirements of this BMP.
BMP 8:Schoo~Education Program
The District and Water Authority school program efforts within
Otay are highlighted in this BMP.Since the school education
program began in 1990,over 96,000 students have participated in
the school education program and over 6,200 students have
participated in the program over the last two fiscal years.The
programs include distribution of classroom kits to teachers,
funding for school buses to visit the Garden,and teacher
workshops.For the first time,beginning in FY 2005,the Water
Authority's school program activity is not included within the
report.The District is meeting the coverage requirements of
this BMP.
7
EMF 9:Conservation Programs for Commercia~,Institutiona~and
Industria~Accounts
In conjunction with the Water Authority and MET,the District
offers vouchers of either $135 for ultra-low flush toilets or
$165 for high efficiency toilets,$130 for single load or $775
for multi-load commercial clothes washers,$625 for cooling
towers and $60 for pre-rinse spray valves.In addition to the
programs noted,the District partnered with the Water Authority
to fund water surveys for its top two institutional water users.
The District is currently behind schedule in meetinq the
coveraqe requirements of this BMP.
BMP 10:Wholesale Aqency Assistance Program
This EMP is not applicable to retail water agencies
EMF 11:Conservation Pricing
Otay detailed its pricing structure in this EMP as well as how
much revenue is collected through both water and sewer customer
classes including:residential,commercial,industrial,
institutional/government,irrigation,and other.The District
will be in compliance with this BMP once it moves from flat to
volumetric charqes for its sewer customers.
EMF 12:Conservation Coordinator
The District has had a Water Conservation Coordinator/Manager
since the spring of 1991.This EMP asks how much of the
Coordinator's time is spent on water conservation,their
experience,and the conservation budget.The District is in
compliance with the requirements of this BMP.
EMF 13:Water Waste Prohibition
The District complies with this EMP through its water waste
prohibition ordinance,listed within Section 39 of its Code of
Ordinances.
EMF 14:Residentia~ULFT Rep~acement Programs
Since 1992,the District has replaced 20,430 older toilets with
1.6 gallon per flush toilets as noted on the chart below.
Customers were offered either a $75 voucher to install an Ultra
Low Flush Toilet (ULFT),or a $95 voucher towards the
installation of a dual-flush toilet.The District reports the
8
number of toilets installed in multi-family vs.single family
accounts and beginning in FY 05,lists the number of dual-flush
or high efficiency toilets (maximum of 1.28 gallons per flush)
installed through the program.The District is currently behind
schedule (by between 600 to 1000 ULFTs depending on whether they
are installed in a single-family or multi-family setting)in
implementing this BMP due to the low number of multi-family
accounts that have replaced their older toilets.
Otay UlFT activity
1991-2006
2500
2000
1500
t...::>
1000
500
o
91·92 92·93 93-94 94-95 95-96 96·97 97-98 98-99 99-00 00-01 01·02 02·03 03·04 04-05 05-06
Year
9
FISCAL IMPACT:
None
STRATEGIC GOAL:
The District's performance measures of "total water savedH and
"Water Conservation Garden AwarenessH are directly related to
implementation of the fourteen Best Management Practices.
Attachment "A"
FY 05 BMP Report
FY 06 BMP Report
BMP Compliance Reports
10
ATTACHMENT A
Otay Water District's Water Conservation Best Management
SUBJECT/PROJECT:Practice Reports for FY 2005 and FY 2006
COMMITTEE ACTION:
The Water Resources and Security Committee reviewed this
item in detail at meetings held on November 29,2006.The
following comments were made:
o
•
•
•
•
It was noted that Otay became one of the 1st
signatories in 1991 to the Memorandum of Understanding
Regarding Urban Water Conservation in California.
Every two years the District submits its Annual Water
Conservation Best Management Practices (BMP)Reports
to the California Urban Water Conservation Council
(CUWCC);
The District reports on 13 of 14 BMPs;
Participation is voluntary;
The benefits of BMP implementation are:
Water Savings -The District started many of its
conservation programs in 1990 and is up to 1165 AF
in water savings in 2006.The annual goal for
Fiscal Year 2007 is 1271 AF of water savings.
o The water savings is largely from
residential use (72%of total water
savings),large landscape (20%)and
commercial (8%)
Residential savings are attributed to:
~Ultra Low Flush Toilets (62%),Water
Efficient Clotheswashers (6%)and Low Flow
Shower Heads (1%)
Grant funding is available from USBR and DWR only
to agencies that are signatories
11
•It was discussed that the District was on "targetU on
all BMP's with the exception of five.The five BMP's
that are behind schedule are:
BMP 1:Residential Survey Program for ?F and MF
Accounts
o
o
o
o BMP 1 is expected to sunset on June 30,2007
and will be replaced with BMP 15
(residential landscape)
BMP 5:Large Landscape Programs
Currently behind schedule,but expected to
be in compliance in early 2007
BMP 9:Conservation Programs for Commercial and
Institutional Accounts
o Currently behind schedule,however,the
District has gained some ground in
commercial water conservation and savings
has increased from 2%in 2004 to 8%in 2006
BMP 11:Conservation Pricing
Currently behind schedule,but staff will be
evaluating the feasibility of a
conservation-based rate structure for the
District's 4,570 sewer customers
BMP 14:Residential Toilet Replacement Programs
Currently behind schedule.The District
challenge is that it has a relatively small
percentage of older homes to target for this
program (as well as BMP 9).The single-
family ULFT program will end on March 2007,
but multi-family toilets will continue to be
targeted.
Single Family and Multi-family Residential customers
who reside in homes older than 1992 have been notified
that the ULFT Voucher Program will end in March 2007;
The Water Efficient Washer Voucher is only applicable
to those washers with a water factor rate 6.0.These
washers are the most water efficient and save
approximately 9000 gallons of water per year.
It was discussed that it was not a negative for the
District to be behind on five of the BMP's.Among the
signatories statewide,approximately 14%are on target
and 86%are behind schedule on the above noted BMP's;
There was discussion that the only way to quantify
water savings in residential irrigation is through
irrigation controllers and landscape surveys.New
technology is being developed to detect hard scape
versus vegetation of residential homes via satellite
•
•
•
•
12
imagery.The challenge will be is to verify and
quantify the amount of water that is going into the
landscape versus the sewer system.
•It was noted that letters are sent to those customers
with large grass areas (such as High School football
fields)indicating to the customer the units that they
utilized for irrigation versus what was actually
required.The letters also highlight available water
conservation programs.
•The committee requested that staff verify if the
Steele Canyon Golf Course had dropped their water
usage as they have moved to well water for irrigation
purposes.Staff will verify.
•It was noted that Valhalla High School is also
planning to use well water for irrigation purposes to
help fund their artificial turf program.
•It was discussed that Donovan and Bailey are
interested in implementing the suggestions from the
District's water survey findings,however,both are
working on budgeting the items into their fiscal year
budget.
Upon completion of the discussion,the Committee supported
staff's recommendation and forwarding to the Board of Directors
on consent.
Attachment(s)or exhibit(s),if appropriate
13
CUWCC IPrint All
Water Supply &Reuse
Reporting Unit:
Otay Water District
Water Supply Source Information
Supply Source Name Quantity (AF)Supplied
San Diego Water Authority 41095.8
Ralph W.Chapman 1233.7
Total AF:42329.5
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Reported as of 11/2
Year:
2006
Supply Type
Imported
Recycled
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Reported as of 11/2
Year:
2006
1.Single-Family
2.MUlti-Family
3.Commercial
9.Unaccounted
6.Dedicated Irrigation
7.Recycled Water
8.Other
4.Industrial
5.Institutional
Accounts &Water Use
Reporting Unit Name:Form Status:
Otay Water District 100%Complete
A.Service Area Population Information:
1.Total service area population 190000
B.Number of Accounts and Water Deliveries (AF)
Type Metered Unmetered
No.of Water No.of Water
A t Deliveries Accounts Deliveriesccouns(AF)(AF)
42742 20841.88 0 0
765 2844.65 0 0
1141 2069.73 0 0
o 0 0 0
231 2017.75 0 0
1692 9018.47 0 0
000 0
838 1335.33 0 0
NA 4201.69 NA 0
Total 47409 42329.5 0 0
Metered Unmetered
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Reported as of 11/2
7/1/1995
711/1995
09/03/1993
Year:
2006
yes
yes
BMP 01:Water Survey Programs for Single-Family and
Multi-Family Residential Customers
Reporting Unit:BMP Form Status:
Otay Water District 100%Complete
A.Implementation
1.Based on your signed MOU date,09/04/1991,your Agency
STRATEGY DUE DATE is:
2.Has your agency developed and implemented a targetingl
marketing strategy for SINGLE-FAMILY residential water use
surveys?.
a.If YES,when was it implemented?
3.Has your agency developed and implemented a targetingl
marketing strategy for MULTI-FAMILY residential water use
surveys?
a.If YES,when was it implemented?
B.Water Survey Data
Single Multi-FamilyFamily
Accounts Units
3 0
3 0
yes yes
yes yes
yes yes
Survey Counts:
1.Number of surveys offered:
2.Number of surveys completed:
Indoor Survey:
3.Check for leaks,including toilets,faucets and
meter checks
4.Check showerhead flow rates,aerator flow rates,
and offer to replace or recommend replacement,if
necessary
5.Check toilet flow rates and offer to install or
recommend installation ofdisplacement device or
direct customer to ULFT replacement program,as
neccesary;replace leaking toilet flapper,as
necessary
Outdoor Survey:
6.Check irrigation system and timers
7.Review or develop customer irrigation schedule
8.Measure landscaped area (Recommended but
not required for surveys)
9.Measure total irrigable area (Recommended but
not required for surveys)
10.Which measurement method is typically used
(Recommended but not required for surveys)
11.Were customers provided with information
packets that included evaluation results and water
savings recommendations?
12.Have the number of surveys offered and
completed,survey results,and survey costs been
tracked?
a.If yes,in what form are surveys tracked?
yes
yes
yes
yes
yes
yes
yes
yes
yes
yes
Pacing
yes
yes
database
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b.Describe how your agency tracks this information.
Honeywell tracks the surveys they completed in their database,beginning
July 1 2004.They conducted 1/3 surveys listed above.The district
maintains a spreadsheet that tracks the total number of surveys offered,
completed for each fiscal year.
C."At Least As Effective As"
1.Is your AGENCY implementing an "at least as effective as"No
variant of this BMP?
a.If YES,please explain in detail how your implementation ofthis BMP
differs from Exhibit 1 and why you consider it to be "at least as effective
as."
D.Comments
Surveys were offered on a case-by case basis and while evaluating sites
for our pilot Cash for Plants program.Beginning last fiscal year,this
program was not funded at any levels we could market (they offered to co-
fund approximately 20 surveys,and near the end of the fiscal year there
was an offer to co-fund surveys retoactively by MET but it was too late to
promote them.Instead,program emphasis shifted to the promotion ofan
incentive for residential smart irrigation controllers and surveys were
offered during this time.Honeywell's bid to conduct residential surveys and
their cost was dramatically higher than in past years.2 residential smart
controllers were installed through the voucher program that offered $65 per
"smart"controller through the 2nd quarter of this fiscal year.Another 76
"smart"controllers were distributed in March,April and June ofthis fiscal
year.
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BMP 02:Residential Plumbing Retrofit
Reporting Unit:BMP Form Status:
Dtay Water District 100%Complete
A.Implementation
1.Is there an enforceable ordinance in effect in your service area
requiring replacement of high-flow showerheads and other water
use fixtures with their low-flow counterparts?
a.If YES,list local jurisdictions in your service area and code or
ordinance in each:
Page 5 of37
Reported as of 11/2
Year:
2006
no
2.Has your agency satisfied the 75%saturation requirement for yes
single-family housing units?
3.Estimated percent of single-family households with low-flow 75%
showerheads:
4.Has your agency satisfied the 75%saturation requirement for yes
multi-family housing units?
5.Estimated percent of multi-family households with low-flow 75%
showerheads:
6.If YES to 2 OR 4 above,please describe how saturation was determined,
including the dates and results of any survey research.
The San Diego County Water Authority and its member agencies
distributed over 550,000 showerheads between 1991 and 2002.The
average rate of natural replacement is 4.0%,while housing demolition in
0.5%.And,effective January 1,1994 showerheads manufactured in the
United States must be 2.5 gpm maximum.Data from the 01/02
Residential Survey Program showed a 80-95%home saturation.The
Otay Water District is one offive agencies within the San Diego County
that will be participating in an upcoming (beginning late FY 07)California
Single-Family Residential Water Efficiency Study.
B.Low-Flow Device Distribution Information
1.Has your agency developed a targeting/marketing strategy for yes
distributing low-flow devices?
a.If YES,when did your agency begin implementing this 1/1/1992
strategy?
b.Describe your targeting/marketing strategy.
Over 550,000 showerheads have been distributed in the region to date.
Marketing that has been done in the San Diego region includes the
following:residential survey distribution,direct distribution to customers
(lobby counter),distribution at community events,by customer request
and distribution at CSO events.In addition,this fiscal year,the Otay
Water District distributed 500?showerheads to customers who came in
to pay their bills or who visited our agency booth at an outreach event.
The average rate of natural replacement is 4%while housing demolition
is .5%.Since January 1,1994 showerheads manufactured in the USA
must be in compliance with the 2.5 gpm maximum flow rate.Data
gathered from the Residential Survey Program showed a 80-95%
saturation of low flow showerheads in homes surveyed.
Low-Flow Devices Distributed/Installed SF Accounts MF Units
2.Number of low-flow showerheads distributed:220 0
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3.Number of toilet-displacement devices 0
distributed:
4.Number of toilet flappers distributed:0
5.Number of faucet aerators distributed:0
6.Does your agency track the distribution and cost of low-flow
devices?
a.If YES,in what format are low-flow
devices tracked?
b.If yes,describe your tracking and distribution system:
o
o
o
yes
Spreadsheet
Page 6 of37
The San Diego County Water Authority documented distribution in the
region in a spreadsheet by region,rather than by specific member
agency.The District began tracking the distribution ofshowerheads it
personally distributed beginning in FY 02.
C."At Least As Effective As"
1.Is your AGENCY implementing an "at least as effective as"No
variant ofthis BMP?
a.If YES,please explain in detail how your implementation of this BMP
differs from Exhibit 1 and why you consider it to be "at least as effective
as."
D.Comments
We distribute 2.0 gpm showerheads.In addition,a large portion of our
service area was built after 1992.
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Reported as of 11/2
no
yes
yes
yes
yes
yes
37832.03
295.8
42329.5
0.90
BMP 03:System Water Audits,Leak Detection and Repair
Reporting Unit:BMP Form Status:Year:
Otay Water District 100%Complete 2006
A.Implementation
1.Does your agency own or operate a water distribution system?
2.Has your agency completed a pre-screening system audit for
this reporting year?
3.If YES,enter the values (AFlYear)used to calculate verifiable use as a
percent of total production:
a.Determine metered sales (AF)
b.Determine other system verifiable uses (AF)
c.Determine total supply into the system (AF)
d.Using the numbers above,if (Metered Sales +Other
Verifiable Uses)/Total Supply is <0.9 then a full-scale
system audit is required.
4.Does your agency keep necessary data on file to verify the
values entered in question 3?
5.Did your agency complete a full-scale audit during this report
year?
6.Does your agency maintain in-house records of audit results or
completed AWWA M36 audit worksheets for the completed audit
which could be forwarded to CUWCC?
7.Does your agency operate a system leak detection program?
a.If yes,describe the leak detection program:
Leak detection is based on purchased vs.sales,physical observations
of wet spots,mainftushing load contents,and field staff calls.Otay staff
calls in American Leak Detection Service depending upon the urgency or
the staffing.B.Survey Data
B.Survey Data
1.Total number of miles of distribution system line.740
2.Number of miles of distribution system line surveyed.9.2
C."At Least As Effective As"
1.Is your agency implementing an "at least as effective as"variant No
of this BMP?
a.If YES,please explain in detail how your implementation of this BMP
differs from Exhibit 1 and why you consider it to be "at least as effective
as,"
D.Comments
3b-"other"includes Otay water district meters,work orders and unbilled
water usage
Voluntary Questions (Not used to calculate compliance)
E.Volumes
Estimated Verified
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1.Volume of raw water supplied to the
system:
2.Volume treated water supplied into the
system:
3.Volume of water exported from the
system:
4.Volume of billed authorized metered
consumption:
5.Volume of billed authorized unmetered
consumption:
6.Volume of unbilled authorized metered
consumption:
7.Volume of unbilled authorized unmetered
consumption:
F.Infrastructure and Hydraulics
1.System input (source or master meter)volumes metered at
the entry to the:
2.How frequently are they tested and calibrated?
3.Length of mains:
4.What %of distribution mains are rigid
pipes (metal,ac,concrete)?
5.Number of service connections:
6.What %of service connections are rigid
pipes (metal)?
7.Are residential properties fully metered?
8.Are non-residential properties fUlly metered?
9.Provide an estimate of customer meter
under-registration:
10.Average length of customer service line
from the main to the point ofthe meter:
11.Average system pressure:
12.Range of system pressures:
115
From 30 to 225
Page 80f37
13.What percentage of the system is fed from gravity feed?
14.What percentage of the system is fed by pumping and re-
pumping?
G.Maintenance Questions
1.Who is responsible for providing,testing,repairing and Utility
replacing customer meters?
2.Does your agency test,repair and replace your meters on a yes
regular timed schedule?
a.Ifyes,does your agency test by meter size or Meter Size
customer category?:
b.If yes to meter size,please provide the frequency of testing by meter
size:
Less than or equal to 1"
1.5"to 2"
3"and Larger
c.If yes to customer category,provide the frequency oftesting by
customer category:
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SF residential
MF residential
Commercial
Industrial &Institutional
3.Who is responsible for repairs to the customer lateral or
customer service line?
4.Who is responsible for service line repairs downstream of
the customer meter?
5.Does your agency proactively search for leaks using leak
survey techniques or does your utility reactively repair leaks
which are called in,or both?
6.What is the utility budget breakdown for:
Leak Detection
Leak Repair
Auditing and Water Loss Evaluation
Meter Testing
Utility
Utility
Leak Survey
Techniques
$
$
$
$
Page 90f37
H.Comments
Currently we test meters by customer request.We are setting up a
regular testing program with an emphasis on 3"and larger meters
beginning late FY 07,and evaluating how often the meters will be
checked but will consider size,application,age and consumption.
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Reported as of 11/2
Year:
2006
100
100
100
100
100
100
%Accounts
Volumetric
Billing
100
o
o
%Accounts
Measured
(Not Metered)
100
100
100
100
100
100
100TreatedWaterSF
Residential Accounts
Treated Water MF
Residential Accounts
Treated Water
Commercial Accounts
Treated Water
Industrial Accounts
Treated Water
Institutional Accounts
Raw Water
Residential Deliveries
Raw Water Non-
Residential Deliveries
2.If your agency does not meter 100%ofall treated water accounts:
a.Does your agency have a plan or program for retrofitting
existing unmetered treated water connections?
b.By what date would 100%of all treated water accounts
be metered?
c.Number of previously unmetered accounts fitted with
meters during report year:
3.If your agency does bill 100%of all treated water accounts by volume of
use:
BMP 04:Metering with Commodity Rates for all New
Connections and Retrofit of Existing
Reporting Unit:BMP Form Status:
Otay Water District 100%Complete
A.Implementation
1.Please fill out the following matrix:
Types of Billed %Accounts
Accounts Metered
a.By what date (Year must be four digit mm/dd/yyyy)will all
customers with meters be billed by volume of use?
4.If your agency does not meter or measure 100%of all raw
water delivery fields (as listed in quesiton 11 &19),does your
agency intend to develop a program for measuring all raw water
deliveries?
5.If your agency does not volumetrically bill 100%of all raw water
delivery,does your agency intend to develop a program for billing
all raw water deliveries by volume of use?
6.Does your agency meter by volume of use all municipal or
governmental accounts?:
a.If no,which types of accounts are not included:
Yes
7.Does your agency bill by volume of use all municipal or
governmental accounts?
a.If no,which types of accounts are not included:
Yes
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B.Feasibility Study
1.Has your agency conducted a feasibility study to assess the
merits of a program to provide incentives to switch mixed-use
accounts to dedicated landscape meters?
a.If YES,when was the feasibility study conducted?
(mm/dd/yy)
b.Describe the feasibility study:
2.Number of CII accounts with mixed-use meters:
3.Number of CII accounts with mixed-use meters retrofitted with
dedicated irrigation meters during reporting period
D."At Least As Effective As"
1.Is your agency implementing an "at least as effective as"variant
ofthis BMP?
Page II of37
no
423
o
No
a.If YES,please explain in detail how your implementation of this BMP
differs from Exhibit 1 and why you consider it to be "at least as
effective as."
E.Comments
Since 1990,the District has required that all CII acccounts on a parcel
larger than one acre have a dedicated irrigation meter.There are
known CII sites with mixed use meters including Donovan Correctional
Facility,Southwestern College and Cuyamaca College.
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Reported as of 11/2
2286
8/10/1990
yes
yes
1131
1692
788
Year:
2006
BMP Form Status:
100%Complete
BMP 05:Large Landscape Conservation Programs and
Incentives
Reporting Unit:
Otay Water District
A.Water Use Budgets
1.Number of Dedicated Irrigation Meter Accounts:
2.Number of Dedicated Irrigation Meter Accounts with Water
Budgets:
3.Budgeted Use for Irrigation Meter Accounts with Water
Budgets (AF)during reporting year:
4.Actual Use for Irrigation Meter Accounts with Water Budgets
(AF)during reporting year:
5.Does your agency provide water use notices to accounts
with budgets each billing cycle?
B.Landscape Surveys
1.Has your agency developed a marketing I targeting strategy
for landscape surveys?
a.If YES,when did your agency begin implementing
this strategy?
b.Description ofmarketing I targeting strategy:
The Water Authority in partnership with the District and its other member
agencies developed a number of new programs including a voucher
program for "smart"irrigation controllers and mini-grants for improving
the irrigation efficiency.The programs were marketed to all of the
district's 1600 landscape accounts but specifically to accounts who had
already received a large landscape survey (previously called PALM
surveys).There was limited funding for large landscape surveys this
fiscal year.The programs were marketed through direct mail as well as
on the water bills.Staff also called a number ofthe district's largest
landscape accounts to explain the program and there was cross
marketing from the district's pilot Cash for Plants turfgrass retrofit
program.The pilot Cash for Plants program ran through December of
2005.
2.Number ofSurveys Offered during reporting year.700
3.Number ofSurveys Completed during reporting year.3
4.Indicate which of the following Landscape Elements are part of your survey:
a.Irrigation System Check yes
b.Distribution Uniformity Analysis yes
c.Review I Develop Irrigation Schedules yes
d.Measure Landscape Area yes
e.Measure Total Irrigable Area yes
f.Provide Customer Report I Information yes
5.Do you track survey offers and results?yes
6.Does your agency provide follow-up surveys for previously yes
completed surveys?
a.If YES,describe below:
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no
o
o
yes
yes
6699
o
o
Total Amount
Awarded
2
o
o
Number Awarded
to Customers
Budget
(Dollars/
Year)
27000
o
o
a.Rebates
b.Loans
c.Grants
Follow-up surveys are offered at the customer's request.
C.Other BMP 5 Actions
1.An agency can provide mixed-use'accounts with ETa-based
landscape budgets in lieu of a large landscape survey
program.
Does your agency provide mixed-use accounts with landscape
budgets?
2.Number ofCII mixed-use accounts with landscape budgets.
Number of CII accounts with mixed-use meters
retrofitted with dedicated irrigation meters during
reporting period.(From BMP 4 report)
Total number of change-outs from mixed-use to
dedicated irrigation meters since Base Year.
3.Do you offer landscape irrigation training?
4.Does your agency offer financial incentives to improve
landscape water use efficiency?
Type of Financial
Incentive:
5.Do you provide landscape water use efficiency information
to new customers and customers changing services?
yes
a.If YES,describe below:
Yes,new customers are required by Otay's planning department to
provide square footage of landscaped area and receive notice of the
Water Efficient Irrigation Ordinance and monthly allocation.On changing
services,they are notified by Customer Service orWater Conservation of
the allocation and banking system.Surveyed account info kept in file and
tracked.If consumption history shows no improvement within 6 months,
a review and/or second survey is recommended to customer.
6.Do you have irrigated landscaping at your facilities?yes
.a.If yes,is it water-efficient?yes
b.If yes,does it have dedicated irrigation metering?no
7.Do you provide customer notices at the start of the irrigation no
season?
8.Do you provide customer notices at the end of the irrigation no
season?
D."At Least As Effective As"
1.Is your AGENCY implementing an "at least as effective as"yes
variant of this BMP?
a.If YES,please explain in detail how your implementation of this BMP
differs from Exhibit 1and why you consider it to be "at least as effective
as.11
On October 17,1990 the Otay Water District passed Ordinance No.367
which mandated the installation of a separate landscape meter on
commercial or industrial properties if they are located on a parcel of land
an acre or more in size.Then in December of 1993,the District approved
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Ordinance No.424 allowing commercial customers who obtained a
single water meter to October 1990 to obtain a second meter for indoor
use without paying water capacity fees if the additional meter is solely for
the purpose of isolating current indoor water use from that used for
outdoor landscaping.The landscape meter requirement is found in
Section 27 ofthe District"s Code of Ordinances.6:The District installed
three water "smart"irrigation controllers around its offices this fiscal year.
E.Comments
4.a.Jamacha Park HOA received two CLIP grants and upgraded their
irrigation system as well as installed a smart irrigation controller.Funding
shown above also includes incentives for 2 "smart"controllers.
Additionally,one "smart"controller was provided to a landscape account
through the distribution program.Home Owners Associations with
significant turfgrass areas were encouraged to replace their turfgrass
with waterwise plant material through the District's pilot Cash for Plants
program.Funding was limited to four sites at $6,000 per site.In addition,
a $30,000 incentive ($10K from CWA)was available for installing
artificial turf grass in sports fields.Both programs were promoted through
either direct mailing or by cold calling high schools within the District.At
the beginning of this FY,the Water Authority hired ConserVision to
develop a web-based water budget reporting program for its member
agencies.This program was running by about the mid point of the fiscal
year.
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BMP Form Status:
100%Complete
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BMP 06:High-Efficiency Washing Machine Rebate
Programs
Reporting Unit:
Otay Water District
A.Coverage Goal
Single
Family
Page 15 of37
Reported as of 11/2
Year:
2006
Multi-
Family
I.
1.Number of residential dwelling units in the agency
service area.40,866 12,422
2.Coverage Goal =Total Dwelling Units x 0.048 =2,558 Points
B.Implementation
1.Does your agency offer rebates for residential high-efficiency yes
washers?
Total Value of Financial Incentives
Number of Retail Wholesalerl Energy
Financial Water Grants Utility TOTAL POINTS
Incentives Agency (ifapplicable)apPIi~~ble)AWARDED
Issued
0 $0 $0 $0 $0 0
HEW Water
Factor
2.Greater
than 8.5 but
not exceeding
9.5
(1 point)
3.Greater
than 6.0 but
not exceeding
8.5
(2 points)
4.Less than
or equal to 6.0
(3 points)
TOTALS:
o
807
807
$0 $0
$29,471 $107,734
$ $
29,471 107,734
$0
$0
$0
$ 0 0
$137,206 2421
$
137,206 2,421
C.Past Credit Points
For HEW incentives issued before July 1,2004,select ONE of
the following TWO options:
•Method One:Points based on HEW Water Factor
•Method Two:Agency earns 1 point for each HEW.
NOTE:Agency shall not receive credit for any HEW incentives where the
agency did not provide a financial incentive of $25 or more.
Method One:Points based on HEW Water Factor
NumberofHEWWaterFinancial
Factor Incentives
Issued
1.Greater
than 8.5 but
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Total Value of
Water Agency
Financial Incentives
POINTS
AWARDED
11121/2006
CUWCC IPrint All Page 16 of37
not exceeding
9.5
(1 point each)
2.Greater
than 6.0 but
not exceeding
8.5
(2 points
each)
3.Less than
or equal to 6.0
(3 points
each)
$0
$0
$0
Method Two:Agency earns 1 point for each HEW
Number of
Financial
IncentIves
Issued
Total Value of
WaterAgency
Financial Incentives
POINTS
AWARDED
4.Total HEWs
installed 2053 $256,375 2053
yes
no
2,053
$25,824
$256,375PASTCREDIT2053
TOTALS:
D.Rebate Program Expenditures
1.Average or Estimated Administration and Overhead
2.Is the financial incentive offered per HEW at least equal to the
marginal benefits of the water savings per HEW?
E."At Least As Effective As"
1.Is your AGENCY implementing an "at least as effective as"variant
of this BMP?
a.If YES,please explain in detail how your implementation of this BMP
differs from Exhibit 1 and why you consider it to be "at least as effective
as.11
F.Comments
Beginning this FY,only washers with a water factor of 6.0 or less were
eligible for the $125 voucher.
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Reported as of 11/2
No
21000
3
1
2
Year:
2006
Number of
Events
84
2
7
yes
yes
yes
yes
yes
yes
yes
yes
Yes/No
c.Bill Inserts /Newsletters /Brochures
d.Bill showing water usage in
comparison to previous year's usage
e.Demonstration Gardens
f.Special Events,Media Events
g.Speaker's Bureau
h.Program to coordinate with other
government agencies,industry and public
interest groups and media
B.Conservation Information Program Expenditures
1.Annual Expenditures (Excluding Staffing)
C."At Least As Effective As"
1.Is your AGENCY implementing an "at least as effective as"
variant of this BMP?
a.If YES,please explain in detail how your implementation of this BMP
differs from Exhibit 1 and why you consider it to be "at least as effective
as."
BMP 07:Public Information Programs
Reporting Unit:BMP Form Status:
Otay Water District 100%Complete
A.Implementation
1.How is your public information program implemented?
Wholesaler and retailer both materially participate in program
Which wholesaler(s)?
San Diego County Water Authority
2.Describe the program and how it's organized:
Otay's water conservation division promotes and educates customers
about its water conservation and school education programs with help from the
District's Public Information Officer.The District regularly promotes water
conservation and seeks to educate its customers about waterwise landscaping
principals,as well as to encourage them to participate in voucher programs.
The District is active in a number of large public outreach events including the
City of Chula Vista's Cinco de Mayo (May)and Lemon Festival (August),Bonita
Festival (September),and events held at the Water Conservation Garden such
as it's California Friendly Gardening Festival (October),its California Friendly
Plant Sale (March)and its Spring Garden Festival (May).The District also
regularly encourages its customers to visit the Water Conservtion Garden,
which it built in cooperation with the Helix Water District and Cuyamaca College
in 1999.The District regularly encourages its customers to attend residential
and professional landscape classes at the Garden through its webpage,
messages on the bill,bill inserts and distribution of class flyers at outreach
events.
3.Indicate which and how many of the following activities are included in your
public information program:
Public Information Program Activity in Retail
Service Area
a.Paid Advertising
b.Public Service Announcement
D.Comments
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3a.The increase in the number of paid advertising was due to grants that
heavily funded the growing California Friendly Landscape Contest.There
were 2 paid ads in the Homescape section of the San Diego Union
tribune and 80 spots on four radio stations.b.PSA was written and
distributed promoting the new technologies and clothes washer give-
away at the May 2006 Spring Garden Festival.c.Includes four
newsletters,two bill inserts,Welcome to Otay brochure,and new
California Friendly Landscape brochure that emphasizes water-wise
landscape designs.In addition,it includes promotion of the California
Friendly Landscape Contest.e.e.Includes the Spring and Fall Festival
at the Garden and the first ever California Friendly Plant Sale at the
Garden in March of 2006.G.Presentations WindingWalk HOA,CWA
Water Conservation Action Committee,and intermediate landscape
design students at Cuyamaca College B1:includes giveaway items such
as magnets,stress balls,bill inserts,brochures,graphic design services,
advertising.
I:I
Ii
I
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Reported as of 11/2
Year:
2006
No.of
teachers'
workshops
No.of
students
reached
No.of class
presentations
Are grade-
appropriate
materials
distributed?
BMP 08:School Education Programs
Reporting Unit:BMP Form Status:
Otay Water District 100%Complete
A.Implementation
1.How is your public information program implemented?
Wholesaler and retailer both participate in program
Which wholesaler(s)?
San Diego County Water Authority
2.Please provide information on your region-wide school programs (by grade
level):
Grade
Grades yes 26 1907
K-3rd
Grades yes 15 1181
4th-6th
Grades yes 0 0
7th-8th
High yes 0 0
School
4.Did your Agency's materials meet state education framework
requirements?
5.When did your Agency begin implementing this program?
o
1
o
o
yes
9/9/1990
B.School Education Program Expenditures
1.Annual Expenditures (Excluding Staffing)13987.59
C."At Least As Effective As"
1.Is your AGENCY implementing an "at least as effective as"No
variant of this BMP?
a.If YES,please explain in detail how your implementation of this BMP
differs from Exhibit 1 and why you consider it to be "at least as effective
as."
D.Comments
Teacher workshops are open to grades K-12 and conducted at least
once a year in partnership with our neighboring water agencies,but
indicated just once above.A.2:Presentations include school tours
conducted at the Water Conservation Garden as well as kits used by
teachers in the classroom on water cycle,water pollution and water
conservation.The District funds tours to the Garden for schools within its
service area.B.1:Reflects expenditures for FY 06.$12,200 was
budgeted for this FY,but Board agreed to expand funding for Splash
Labs.
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BMP 09:Conservation Programs for CII Accounts
Reporting Unit:BMP Form Status:
Otay Water District 100%Complete
A.Implementation
1.Has your agency identified and ranked COMMERCIAL
customers according to use?
2.Has your agency identified and ranked INDUSTRIAL
customers according to use?
3.Has your agency identified and ranked INSTITUTIONAL
customers according to use?
Page 20 of37
Reported as of 11/2
Year:
2006
yes
yes
yes
Option A:CII Water Use Survey and Customer Incentives
Program
,~,.'"'~-""-~'_-,~~-~.~.-
4.Is your agency operating a CII water use survey and customer no
incentives program for the purpose of complying with BMP 9
under this option?If so,please describe activity during reporting
period:
CII Surveys Commercial Industrial Institutional
Accounts Accounts Accounts
a.Number of New Surveys
Offered
b.Number of New Surveys
Completed
c.Number of Site Follow-
ups of Previous Surveys
(within 1 yr)
d.Number of Phone Follow-
ups of Previous Surveys
(within 1 yr)
CII Survey Components Commercial Industrial Institutional
Accounts Accounts Accounts
e.Site Visit
f.Evaluation of all water-
using apparatus and
processes
g.Customer report
identifying recommended
efficiency measures,
paybacks and agency
incentives
Agency CII Customer Budget #Awarded to Total $
Incentives ($Near)Customers Amount
Awarded
h.Rebates
i.Loans
j.Grants
k.Others
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Option B:CII Conservation Program Targets
Page 21 of37
5.Does your agency track CII program interventions and water yes
savings for the purpose of complying with BMP 9 under this
option?
6.Does your agency document and maintain records on how yes
savings were realized and the method of calculation for
estimated savings?
7.System Calculated annual savings (AF/yr):
CII Programs #Device Installations
a.Ultra Low Flush Toilets 16
b.Dual Flush Toilets 0
c.High Efficiency Toilets 0
d.High Efficiency Urinals 0
e.Non-Water Urinals 0
f.Commercial Clothes Washers (coin-op 0
only;not industrial)
g.Cooling Tower Controllers 0
h.Food Steamers 0
i.Ice Machines 0
j.Pre-Rinse Spray Valves 14
k.Steam Sterilizer Retrofits 0
I.X-ray Film Processors 0
8.Estimated annual savings (AF/yr)from agency programs not including the
devices listed in Option B.7.,above:
CII Programs Annual Savings (AF/yr)
a.Site-verified actions taken by agency:
Staff at Bailey Detention Facility repaired
a leak that was estimated to be losing 8
2.6 million gallons per year (8AFY.While
the survey was funded and conducted in
late FY OS,the repair was made in FY
06.
b.Non-site-verified actions taken by 0
agency:
B.Conservation Program Expenditures for CII Accounts
This Year Next Year
1.Budgeted Expenditures
2.Actual Expenditures
6000
758
31000
C."At Least As Effective As"
1.Is your agency implementing an "at least as effective as"No
variant of this BMP?
a.If YES,please explain in detail how your implementation of this BMP
differs from Exhibit 1 and why you consider it to be "at least as effective
as."
D.Comments
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In the second half of FY 05,Otay and the San Diego County Water
Authority co-funded two commercial surveys for its top two
commercial/institutional water users.However,the water softener line
was not repaired until FY 06 and is noted above.
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•
Page 22 of37
11/21/2006
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11/21/2006
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BMP 11:Conservation Pricing
Page 24 of37
Reported as of 11/2
Reporting Unit:
Otay Water District
BMP Form
Status:
100%
Complete
Year:
2006
A.Implementation
Water Service Rate Structure Data by Customer Class
Number of schedules:Use of classification:
For the following accounts,how many rate
schedules does agency offer/use?This agency:
1.Single-family residential 1 Uses classification in its billing
system
2.Multi-family residential 1 Uses classification in its billing
system
3.Commercial 1 Uses classification in its billing
system
4.Industrial 1 Uses classification in its billing
system
5.Institutional/government 0 Does not serve this type of
customer
6.Dedicated irrigation 1 Uses classification in its billing
(potable water)system
7.Other 1 Uses classification in its billing
system
8.Recycled-reclaimed water 1 Uses classification in its billing
system
9.Raw water 0 Does not offer this type of
(urban use)water
10.Wholesale (urban use)0 Does not offer this type of
water
Sewer Service
11.Does your agency provide sewer service to your water
customers?
12.If yes,does sewer service use conservation rate structures?
13.Has your agency made the required efforts (as prescribed in
BMP 11)to have sewer services billed on conservation rates?
14.What water agency activities have been
undertaken during the reporting period to achieve
waste water agency volumetric billing in your water
agency service area?
B."At Least As Effective As"
1.Is your AGENCY implementing an "at least as effective as"
variant of this BMP?
yes
no
yes
Studies
yes
a.If YES,please explain in detail how your implementation of this
BMP differs from Exhibit 1 and why you consider it to be "at least as
effective as."
We do charge our commerical sewer customers based on strength
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CUWCC IPrint All
and volume.The variance is residential customers is not as
significant.The District is planning on moving to a winter based
usage charge for the residential customers by FY 2008.
C.Comments
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1112112006
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16784430
Year:
2006
8051037.43
24835467.43
Increasing Block
Uniform Seasonal
BMP 11:Conservation Pricing
Reporting Unit:BMP Form Status:
Otay Water District 100%Complete
1.A.Single-Family Residential Rate Schedule A
a.Water Rate Structure
b.Sewer Rate Structure
c.Total Revenue from only Volumetric
Charges
d.Total Revenue from Non-Volumetric
Charges
(Includes fixed fees,surcharges,minimum
usage charges,monthly service charges,
meter charges etc.)
e.Total Revenue from this category
1.A.Rate Schedule -Volumetric
Title:Rate Schedule -Volumetric
f.Billing Cycles/year
g.Service Charges/Cycle
h.Gallons/Bill Unit
i.Minimum Use/Cycle
j.Non-billed Units (included in monthly service
charge)
12
10.25
748
1
o
k.Tier 1
I.Tier2
m.Tier3
n.Tier 4
o.Tier 5
p.Tier 6
$/Bill Unit
1.01
1.67
1.81
2.65
Starting At
(unit qty.)
1-5 units
6-25 units
26-35 units
36-50 units
q.Approximate quantity ofmeters/accounts
on this rate schedule
r.Are elevation charges included?
s.Approximate total annual water usage (AF)
from customers on this rate schedule
43528
yes
20907.1
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382458
2538352
2155894
Year:
2006
Uniform
Non-volumetric Flat Rate
BMP 11:Conservation Pricing
Reporting Unit:BMP Form Status:
Otay Water District 100%Complete
2.A.Multi-Family Residential Rate Schedule A
a.Water Rate Structure
b.Sewer Rate Structure
c.Total Revenue from only Volumetric
Charges
d.Total Revenue from Non-Volumetric
Charges
(Includes fixed fees,surcharges,minimum
usage charges,monthly service charges,
meter charges etc.)
e.Total Revenue from this category
2.A.Rate Schedule -Volumetric
Title:Rate Schedule -Volumetric
f.Billing Cycles/year
g.Service Charges/Cycle
h.Gallons/Bill Unit
i.Minimum Use/Cycle
j.Non-billed Units (included in monthly service
charge)
12
20
748.5
1
o
k.Tier 1
I.Tier 2
m.Tier 3
n.Tier4
o.Tier 5
p.Tier 6
$/Bill Unit
1.78
1.94
2.83
Starting At
(unit qty.)
1-unit
1-unit
1-unit
q.Approximate quantity of meters/accounts
on this rate schedule
r.Are elevation charges included?
s.Approximate total annual water usage (AF)
from customers on this rate schedule
765
yes
2844.65
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BMP 11:Conservation Pricing
Reporting Unit:BMP Form Status:
Otay Water District 100%Complete
3.A.Commercial Rate Schedule A
Year:
2006
Page 28 of37
a.Water Rate Structure
b.Sewer Rate Structure
c.Total Revenue from only Volumetric
Charges
d.Total Revenue from Non-Volumetric
Charges
(Includes fixed fees,surcharges,minimum
usage charges,monthly service charges,
meter charges etc.)
e.Total Revenue from this category
3.A.Rate Schedule·Volumetric
Title:Rate Schedule -Volumetric
f.Billing Cycles/year
g.Service Charges/Cycle
h.Gallons/Bill Unit
i.Minimum Use/Cycle
j.Non-billed Units (included in monthly service
charge)
Uniform
Non-volumetric Flat Rate
1779894
1687733.76
3467627.76
12
20
748.5
1
o
k.Tier 1
I.Tier 2
m.Tier3
n.Tier 4
o.Tier 5
p.Tier 6
q;Approximate quantity of meters/accounts
on this rate schedule
r.Are elevation charges included?
s.Approximate total annual water usage (AF)
from customers on this rate schedule
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$/Bill Unit
1.86
Starting At
(unit qty.)
1-unit
1141
yes
2069.73
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BMP 11:Conservation Pricing
Reporting Unit:BMP Form Status:
Otay Water District 100%Complete
4.A.Industrial Rate Schedule A
a.Water Rate Structure
b.Sewer Rate Structure
c.Total Revenue from only Volumetric
Charges
d.Total Revenue from Non-Volumetric
Charges
(Includes fixed fees,surcharges,minimum
usage charges,monthly service charges,
meter charges etc.)
e.Total Revenue from this category
4.A.Rate Schedule·Volumetric
Title:Rate Schedule -Volumetric
f.Billing Cycles/year
g.Service Charges/Cycle
h.Gallons/Bill Unit
i.Minimum Use/Cycle
j.Non-billed Units (included in monthly service
charge)
Year:
2006
Uniform
Uniform
1737288.67
311064.47
2048353.14
12
20
748.5
1
o
Page 29 of37
k.Tier 1
I.Tier 2
m.Tier 3
n.Tier4
o.Tier 5
p.Tier 6
q.Approximate quantity of meters/accounts
on this rate schedule
r.Are elevation charges included?
s.Approximate total annual water usage (AF)
from customers on this rate schedule
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$lBill Unit
1.93
Starting At
(unit qty.)
1 -unit
231
yes
2017.75
1l/21/2006
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Non-volumetric Flat Rate
BMP 11:Conservation Pricing
Reporting Unit:BMP Form Status:
Otay Water District 100%Complete
6.A.Irrigation Rate Schedule A
a.Water Rate Structure
b.Sewer Rate Structure
c.Total Revenue from only Volumetric
Charges
d.Total Revenue from Non-Volumetric
Charges
(Includes fixed fees,surcharges,minimum
usage charges,monthly service charges,
meter charges etc.)
e.Total Revenue from this category
Year:
2006
Uniform
3979340.43
1070309.27
5049649.7
G.A.Rate Schedule·Volumetric
Title:Rate Schedule -Volumetric
f.Billing Cycles/year
g.Service Charges/Cycle
h.Gallons/Bill Unit
i.Minimum Use/Cycle
j.Non-billed Units (included in monthly service
charge)
k.Tier 1
I.Tier2
m.Tier 3
n.Tier 4
o.Tier 5
p.Tier 6
q.Approximate quantity of meters/accounts
on this rate schedule
r.Are elevation charges included?
s.Approximate total annual water usage (AF)
from customers on this rate schedule
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$/Bill Unit
1.85
12
20
748.5
1
o
Starting At
(unit qty.)
1-unit
1145
yes
5042.29
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BMP 11:Conservation Pricing
Reporting Unit:BMP Form Status:
Otay Water District 100%Complete
7.A.Other Rate Schedule A
a.Water Rate Structure
b.Sewer Rate Structure
c.Total Revenue from only Volumetric
Charges
d.Total Revenue from Non-Volumetric
Charges
(Includes fixed fees,surcharges,minimum
usage charges,monthly service charges,
meter charges etc.)
e.Total Revenue from this category
7.A.Rate Schedule·Volumetric
Title:Rate Schedule·Volumetric
f.Billing Cycles/year
g.Service Charges/Cycle
h.Gallons/Bill Unit
i.Minimum Use/Cycle
j.Non-billed Units (included in monthly service
charge)
Year:
2006
Uniform
Uniform
1538929.68
545761.3
2084690.98
12
20
748.5
1
o
Page 31 of37
k.Tier 1
I.Tier 2
m.Tier 3
n.Tier 4
o.Tier 5
p.Tier 6
q.Approximate quantity of meters/accounts
on this rate schedule
r.Are elevation charges included?
s.Approximate total annual water usage (AF)
from customers on this rate schedule
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$/Bill Unit
1.85
Starting At
(unit qty.)
1 -unit
806
yes
920.04
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Year:
2006
3563440.8
496751.57
3066689.23
Uniform
Non-volumetric Flat Rate
BMP 11:Conservation Pricing
Reporting Unit:BMP Form Status:
Otay Water District 100%Complete
8.A.Recycled Rate Schedule A
a.Water Rate Structure
b.Sewer Rate Structure
c.Total Revenue from only Volumetric
Charges
d.Total Revenue from Non-Volumetric
Charges
(Includes fixed fees.surcharges.minimum
usage charges,monthly service charges,
meter charges etc.)
e.Total Revenue from this category
B.A.Rate Schedule -Volumetric
Title:Rate Schedule -Volumetric
f.Billing Cycles/year
g.Service Charges/Cycle
h.Gallons/Bill Unit
i.Minimum Use/Cycle
j.Non-billed Units (included in monthly service
charge)
12
20
748.5
1
o
k.Tier 1
I.Tier2
m.Tier 3
n.Tier 4
o.Tier 5
p.Tier 6
$/Bill Unit
1.57
Starting At
(unit qty.)
1-unit
q.Approximate quantity of meters/accounts
on this rate schedule
r.Are elevation charges included?
s.Approximate total annual water usage (AF)
from customers on this rate schedule
558
yes
4030.4
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Reported as of 11/2
yes
no
100%
Year:
2006
William Granger
Water Conservation Manager
12 years experience developing
and managing water conservation
programs
BMP 12:Conservation Coordinator
Reporting Unit:BMP Form Status:
Otay Water District 100%Complete
A.Implementation
1.Does your Agency have a conservation coordinator?
2.Is a coordinator position supplied by another agency with
which you cooperate in a regional conservation program?
a.Partner agency's name:
3.If your agency supplies the conservation coordinator:
a.What percent is this conservation
coordinator's position?
b.Coordinator's Name
c.Coordinator's Title
d.Coordinator's Experience in
Number of Years
e.Date Coordinator's position was
created (mm/dd/yyyy)
4.Number ofconservation staff (FTEs),
including Conservation Coordinator.
B.Conservation Staff Program Expenditures
1.Staffing Expenditures (In-house Only)
2.BMP Program Implementation
Expenditures
C."At Least As Effective As"
3/28/1991
2
198105.61
183322.73
no1.Is your agency implementing an "at least as effective as"
variant of this BMP?
a.If YES,please explain in detail how your implementation ofthis BMP
differs from Exhibit 1 and why you consider it to be "at least as effective
as."
D.Comments
Includes the District's agreed upon cost-share of the Water Conservation
Garden's Operations and Maintenance Budget,which is strongly
supported by the District and reported under BMP 7.
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Reported as of 11/2
BMP 13:Water Waste Prohibition
Reporting Unit:BMP Form Status:
Otay Water District 100%Complete
A.Requirements for Documenting BMP Implementation
1.Is a water waste prohibition ordinance in effect in your service
area?
a.If YES,describe the ordinance:
Year:
2006
yes
yes
yes
yes
yes
yes
yes
yes
District Rules and Regulations
for Water Conservation,
revised on 12/7/2005.Both the
City ofChula Vista and the
County of San Diego adopted
landscape ordinances in the
early 1990s.
Section 39 of the Otay Water District Code of Ordinances outlines the
District's Conservation and Water Shortage Response Program.Section
39.02 states that "available water resources be put to maximum
beneficial use to the extent to which they are capable:that the waste or
unreasonalbe use,or unreasonable method of use of water be
prevented;and that the conservation of such water be encouraged with a
view to the maximum reasonable and beneficial use thereof in the
interests of the residents of the District and for teh public welfare."
2.Is a copy of the most current ordinance(s)on file with CUWCC?
a.List local jurisdictions in your service area in the first text box and
water waste ordinance citations in each jurisdiction in the second text
box:
The eastern portions (east of
805)of the City of Chula Vista
and portions of unincorporated
areas of San Diego County,
including Spring Valley,Rancho
San Diego,Bonita,Jamul,EI
Cajon and Otay Mesa,served by
the County of San Diego.
B.Implementation
1.Indicate which of the water uses listed below are prohibited by
your agency or service area.
a.Gutter flooding
b.Single-pass cooling systems for new connections
c.Non-recirculating systems in all new conveyor or car
wash systems
d.Non-recirculating systems in all new commercial laundry
systems
e.Non-recirculating systems in all new decorative fountains
f.Other,please name
As per Section 39.05 C,"Customers are required to repair
all water leaks within 48 hours of knowledge that a leak
exists",and "39.05 D "Water shall not be used to wash
down sidewalks,driveways,parking areas,tennis courts,
patios,or other paved areas except to alleviate immediate
safety or sanitation hazards
2.Describe measures that prohibit water uses listed above:
The following measures apply at all times as per Section 39.05 of the
District's Code of Ordinances:(a)At no time shall water be wasted or
used unreasonably,(b)Water shall not be allowed to leave the the
customer's property by drainage onto adjacent properties or public or
http://bmp.cuwcc.orglbmp/print/printall.lasso 11/21/2006
CUWCC IPrint All Page 35 of37
no
yes
yes
yes
yes
yes
yes
private roadways or streets due to excessive irrigation and/or neglect,(c)
Customers shall be required to repair all water leaks within 48 hours of
knowledge that a leak exists,(d)water shall not be used to wash down
sidewalks,driveways,parking areas,tennis courts,patios,or other
paved areas except to alleviate immediate safety or sanitation hazards,
(e)Lawn watering or irrigation,other than by hand or drip methods,is
prohibited except between the hours of 4:00 p.m.and 9:00 a.m.the
following morning.New plantings and newly seeded areas are exempt
from these limits for 30 days,(f)The use of hand-held hose for spraying,
lawn watering,vehicle washing or structure washing is prohibited without
an automatic shut-off nozzle.The following measures apply during Stage
2 and above:(a)No non-residential fountains shall be operated unless
reclaimed water is used,(b)Restaurants shall not serve water to their
customers except when specifically requested.During Stages 4 and
above:No filling,refilling,or adding to artificial ponds or lakes shall be
permitted unless reclaimed water is used
Water Softeners:
3.Indicate which of the following measures your agency has
supported in developing state law:
a.Allow the sale of more efficient,demand-initiated
regenerating DIR models.
b.Develop minimum appliance efficiency standards that:
i.)Increase the regeneration efficiency standard to
at least 3,350 grains of hardness removed per
pound of common salt used.
ii.)Implement an identified maximum number of
gallons discharged per gallon ofsoft water
produced.
c.Allow local agencies,including municipalities and special
districts,to set more stringent standards and/or to ban on-
site regeneration of water softeners if it is demonstrated
and found by the agency governing board that there is an
adverse effect on the reclaimed water or groundwater
supply.
4.Does your agency include water softener checks in home water
audit programs?
5.Does your agency include information about DIR and
exchange-type water softeners in educational efforts to encourage
replacement of less efficient timer models?
C."At Least As Effective As"
1.Is your AGENCY implementing an "at least as effective as"
variant of this BMP?
a.If YES,please explain in detail how your implementation of this BMP
differs from Exhibit 1 and why you consider it to be "at least as effective
as."
D.Comments
While we personally conduct a limited number of residential surveys we
always look for or ask ifthey have a water softener and ask if it is an "on-
demand"unit or on a timer.
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CUWCC IPrint All Page 36 of37
Reported as of 11/2 .
Year:
2006
BMP 14:Residential ULFT Replacement Programs
Reporting Unit:BMP Form Status:
Otay Water District 100%Complete
A.Implementation
Number of 1.6 gpf Toilets Replaced by Agency Program During Report
Year
1.Does your Agency have program(s)for replacing
high-water-using toilets with ultra-low flush toilets?
Replacement Method
2.Rebate
3.Direct Install
4.CSO Distribution
5.Other
Single-Family Multi-
Accounts Family
Units
yes yes
SF Accounts MF Units
479 79
o 0
o 0
o 0
Total 479 79
Number of 1.2 gpf High-Efficiency Toilets (HETs)Replaced by Agency
Program During Report Year
6.Does your Agency have program(s)for replacing
high-water-using toilets with ultra-low flush toilets?
Replacement Method
7.Rebate
8.Direct Install
9.CSO Distribution
10.Other
Single-Family Multi-
Accounts Family
Units
yes yes
SF Accounts MF Units
3 0
0 0
0 0
0 0
Total 3 0
Number of Dual-Flush Toilets Replaced by Agency Program During Report
Year
SF Accounts MF Units
Single-Family Multi-
Accounts Family
Units
yes yes11.Does your Agency have program(s)for
replacing high-water-using toilets with ultra-low
flush toilets?
Replacement Method
12.Rebate
13.Direct Install
14.CSO Distribution
15.Other
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7
o
o
o
o
o
o
o
11/21/2006
CUWCC IPrint All
Total 7 0
16.Describe your agency's ULFT,HET,and/or Dual-Flush Toilet programs for
single-family residences.
SF customers are offered a voucher redeemable for up to $75 off the
purchase price of all the 3.5+gallon per flush toilets in their home and
the incentive was increased from $95 to $165 to fund the installation of
HETs (including DFTs).
17.Describe your agency's ULFT,HET,and/or Dual-Flush Toilet programs for
mUlti-family residences.
Participating MF customers are offered a voucher redeemable for up to
$75 off the purchase price of all the 3.5+gallon per flush toilets in the
mUlti-family complex,and $165 toward the installation of HETs (including
DFTs).New MF residences could apply for the $70 voucher available for
installing DFTs in new construction.
18.Is a toilet retrofit on resale ordinance in effect for your service no
area?
19.List local jurisdictions in your service area in the left box and ordinance
citations in each jurisdiction in the right box:
Page 37 of37
B.Residential ULFT Program Expenditures
1.Estimated cost per ULFT/HET replacement:23.85
C."At Least As Effective As"
1.Is your AGENCY implementing an "at least as effective as"no
variant of this BMP?
a.If YES,please explain in detail how your implementation of this BMP
differs from Exhibit 1 and why you consider it to be "at least as effective
as."
D.Comments
The District continues to offer an incentive to encourage developers and
builders to install dual flush toilets in new contruction,co-funded by CWA
and MET.
http://bmp.cuwcc.orglbmp/printlprintall.lasso 11/21/2006
No
BMP 01 Coverage:Water Survey Programs for Single-
Family and Multi-Family Residential Customers
Reporting Unit:Reporting Period:
Otay Water District 05-06
MOU Exhibit 1 Coverage Requirement
No exemption request filed
Agency indicated "at least as effective as"implementation during report
period?
A Reporting Unit (RU)must meet three conditions to satisfy strict compliance for
BMP 1.
Condition 1:Adopt survey targeting and marketing strategy on time
Condition 2:Offer surveys to 20%of SF accounts and 20%of MF units during report period
Condition 3:Be on track to survey 15%of SF accounts and 15%of MF units within 10 years of
implementation start date.
Test for Condition 1
Otay Water District to Implement Targeting/Marketing 1999
Program by:
Single-Family Multi-Family
Page 1 of2
Year Otay Water District Reported Implementing
Targeting/Marketing Program:
Otay Water District Met Targeting/Marketing Coverage
Requirement:
1995
YES
1995
YES
Test for Condition 2
Single-Family Multi-Family
Survey Residential
Program to 1998 Survey 0.04%
Start by:Offers (%)
Reporting 05-06 Survey NO NOPeriod:Offers ~20%
Test for Condition 3
Completed Residential
Surveys
Single Family Multi-Family
Total Completed Surveys 1999 -2006:446
Past Credit for Surveys Completed Prior to 1999 626 28(Implementation of Reporting Database):
.'.."......,..'""~".._~".~.~-~~
Total +Credit 1,072 28
Residential Accounts in Base Year 27,776 7,204
Otay Water District Survey Coverage as %of Base 3.86%0.39%
http://bmp.cuwcc.org/bmp/print/cover_bmpO 1p.lasso?year_offset=&cycle=05-06 11121/2006
Year Residential Accounts
Coverage Requirement by Year 8 of Implementation
per Exhibit 1
Otay Water District on Schedule to Meet 10-Year
Coverage Requirement
9.60%
NO
9.60%
NO
Page 2 of2
BMP 1 COVERAGE STATUS SUMMARY:
Water supplier is not currently on track to meet the coverage requirements
for this BMP.
http://bmp.cuwcc.org/bmp/print/cover_bmpO1p.lasso?Year=&year_offset=&cycle=05-06 11/21/2006
BMP 02 Coverage:Residential Plumbing Retrofit
Reporting Unit:Reporting Period:
Otay Water District 05·06
MOU Exhibit 1 Coverage Requirement
Page 1 of2
No exemption request filed
Agency indicated "at least as effective as"implementation during
report period?No
An agency must meet one ofthree conditions to satisfy strict compliance for BMP
2.
Condition 1:The agency has demonstrated that75%of SF accounts and 75%of MF units constructed prior to
1992 are fitled with low-flow showerheads.
Condition 2:An enforceable ordinance requiring the replacement of high-flow showerheads and other water
use fixtures with their low-flow counterparts is in place for the agency's service area.
Condition 3:The agency has distributed ordirectly installed low-flow showerheads and other low-flow
plumbing devices to not less than 10%of single-family accounts and 10%of mUlti-family units constructed
prior to 1992 during the reporting period.
Test for Condition 1
Report Period Reported Saturation Saturation>75%?Reported Saturation Saturation>75%?Report
Year
1999
2000
2001
2002
2003
2004
2005
2006
99-00
99-00
01-02
01-02
03-04
03-04
05-06
05-06
Single-Familv
75.00%
75.00%
75.00%
75.00%
75.00%
75.00%
75.00%
75.00%
YES
YES
YES
YES
YES
YES
YES
YES
Multi-Family
75.00%
75.00%
75.00%
75.00%
75.00%
75.00%
75.00%
75.00%
YES
YES
YES
YES
YES
YES
YES
YES
Test for Condition 2
Report
Year Report Period
1999 99-00
2000 99-00
2001 01-02
2002 01-02
2003 03-04
2004 03-04
2005 05-06
2006 05-06
Test for Condition 3
Reporting Period:05-06
1992 SF Num.Showerheads DIstributed to
Accounts SF Accounts
Olav Water Districthas ordinance
requiring showerhead retrofit?
NO
NO
NO
NO
NO
NO
NO
NO
Single-Family SF Coverage Ratio
Coverage Ratio >10%
http://bmp.cuwcc.org/bmp/print/cover_bmp02p.lasso?Year=&year_offset=&cycle=05-06 11121/2006
23,625 500
1992 MF Num.Showerheads Distributed to
Accounts MF Accounts
6,236
2.1%
MUlti-Family
Coverage Ratio
NO
MF Coverage
Ratio>10%
NO
Page 2 of2
BMP 2 COVERAGE STATUS SUMMARY:
Water supplier has met the coverage requirements for this BMP.
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CUWCC BMP 03 Coverage Requirement Status Page 1 of 1
BMP 03 Coverage:System Water Audits,Leak Detection
and Repair
You are viewing
coverage for:
BMP 03
05·06
~YRs ~i
.,DN -UP
Reporting Unit:
Otay Water District
<$MOU Exhibit 1 Coverage Requirement
No exemption request filed
Agency indicated "at least as effective as"implementation during
report period?No
~BMPs ....
.,DN -UP ,.-An agency must meet one of two conditions to be in compliance with BMP 3:
•••Print~Report
Memorandum of
Undemlanding
Condition 1:Perform a prescreening audit.If the result is equal to or greater than 0.9 nothing more needs be
done.
Condition 2:Perform a prescreening audit.If the result is less than 0.9,perform a full audit in accordance with
AWWA's Manual of Water Supply Practices,Water Audits.and Leak Detection.
--~-~-~~'-_...,,--,_.~~-~---~,...-....•..•..~-,.,~.-....._-,,-~,-~~-,._~~--...~~_..•~.,.._._..,,"-'...._~---~._.._...•_•...-..,..,--~~
Test for Conditions 1 and 2
Report Report Period Pre-Screen Completed Pre-Screen Result Full Audit Full Audit
Year Indicated Completed
1999 99-00 YES 93.7%NO NO
2000 99-00 YES 92.8%NO NO
2001 01-02 YES 99.1%NO NO
2002 01-02 YES 96.4%NO NO
2003 03-04 YES 98.2%NO NO
2004 03-04 YES 93.7%NO NO
2005 05-06 YES 98.3%NO NO
2006 05-06 YES 90.1%NO NO
BMP 3 COVERAGE STATUS SUMMARY:
Water supplier has met the coverage reqUirements for this BMP.
http://bmp.cuwcc.orglbmp/bmps/coverbmp.lasso?BMP=03&year_offset=&cycle=05-06 11/21/2006
No
BMP 04 Coverage:Metering with Commodity Rates for
all New Connections and Retrofit of Existing
Reporting Unit:Reporting Period:
Otay Water District 05·06
MOU Exhibit 1 Coverage Requirement
No exemption request filed
Agency indicated "at least as effective
as"implementation during report
period?
An agency must be on track to retrofit 100%of its unmetered accounts within 10
years to be in compliance with BMP 4.
Test for Compliance
Page 1 of 1
Total Meter Retrofits
Reported through 2006
No.of Unmetered Accounts
in Base Year
Meter Retrofit Coverage as
%of Base Year Unmetered
Accounts
Coverage Requirement by
Year 7 of Implementation per
Exhibit 1
RU on Schedule to meet 10
Year Coverage Requirement
52.5%
YES
BMP 4 COVERAGE STATUS SUMMARY:
Water supplier has met the coverage requirements for this BMP.
http://bmp.cuwcc.orglbmp/print/cover_bmp04p.lasso?Year=&year_offset=&cycle=05-06 11/21/2006
Reporting Period:
05·06
BMP 05 Coverage:Large Landscape Conservation
Programs and Incentives
Reporting Unit:
Otay Water District
MOU Exhibit 1 Coverage Requirement
Page 1 of3
No exemption request filed
Agency indicated "at least as effective as"implementation during report
period?
An agency must meet three conditions to comply with BMP 5.
No
Condition 1:Develop waler budgetsfor90%of its dedicated landscape meter accounts within four years of
the date implementation is to slart.
Condition 2:(a)Offer landscape surveys to at least 20%ofits Gil accounts with mixed use meters each report
cycle and be on track to survey at least 15%of its Gil accounts with mixed use meters within 10 years ofthe
date implementation isto start OR (b)Implement a dedicated landscape meierretrofit program for Gil
accounts with mixed use meters or assign landscape budgets to mixed use meters.
Condition 3:Implement and maintain customer incentive program(s)for irrigation equipment retrofits.
Test for Condition 1
BMP5 No.of Irrigation Budgm
Year Report Implementation No.ofIrrigation Accounts with Coverage 90%Coverage
Period Year Meter Accounts Budgets Ratio Met by Year 4
1999 99-00 1,034 1,034 100.0%NA
2000 99-00 1 1,076 1,076 100.0%NA
2001 01-02 2 1,129 1,129 100.0%NA
2002 01-02 3 1,202 1,202 100.0%NA
2003 03-04 4 1,293 1,293 100.0%Yes
2004 03-04 5 1,460 1,460 100.0%Yes
2005 05-06 6 No
2006 05-06 7 No
Test for Condition 2a (survey offers)
Select Reporting Period:
Large Landscape Survey Offers as %of Mixed Use
Meter CII Accounts
Survey Offers Equal or Exceed 20%Coverage
Requirement
Test for Condition 2a (surveys completed)
Total Completed Landscape Surveys Reported through
Credit for Surveys Completed Prior to Implementation of
Reporting Database
Total +Credit
CII Accounts in Base Year
RU Survey Coverage as a %of Base Year CII Accounts
Coverage Requirement by Year of Implementation per
Exhibit 1
05-06
NO
78
78
1,331
5.9%
7.9%
http://bmp.cuwcc.org/bmp/print/cover_bmp05p.lasso?Year=&year_offset=&cycle=05-06 11/16/2006
RU on Schedule to Meet 10 Year Coverage
Requirement
Test for Condition 2b (mixed use budget or meter retrofit program)
NO
Page 2 of3
Report Year
1999
2000
2001
2002
2003
2004
2005
2006
Report Period
99-00
99-00
01·02
01-02
03-04
03-04
05-06
05-06
BM?5 Implementation Year
1
2
3
4
5
6
7
Agency has .. b d t No.of mixed-usemlx~use u ge bud ets
program ~
NO
NO
NO
NO
NO
NO
Report Year
1999
2000
2001
2002
2003
2004
2005
2006
Report Period
99-00
99-00
01-02
01-02
03-04
03-04
05-06
05-06
8M?4 Implementation Year
1
2
3
4
5
6
7
No.of mixed
use Gil
accounts
1,111
1,130
595
553
423
423
No.ofmixed use
Gil accounts
fitted with irrig.
meters
RU offers
financial No.of Loans Total Amt.Loans
incentives?
Test for Condition 3
BMP5
Report Year Report Period Implementation
Year
1999 99-00
2000 99-00 1
2001 01-02 2
2002 01-02 3
2003 03-04 4
2004 03-04 5
2005 05-06 6
2006 05-06 7
Report Year Report Period No.of Grants
1999 99-00
2000 99-00
2001 01-02
2002 01-02
2003 03-04
2004 03-04
2005 05-06
2006 05-06
NO
NO
YES
YES
YES
YES
TotalAmt.
Grants No.of rebates TolalAmt.
Rebates
http://bmp.cuwcc.org/bmp/print/cover_bmp05p.lasso?Year=&year_offset=&cycle=05-06 11/16/2006
BMP 5 COVERAGE STATUS SUMMARY:
Water supplier is not currently on track to meet the coverage requirements
for this BMP.
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Page 3 00
11/1612006
Page 1 of 1
BMP 06 Coverage:High-Efficiency Washing Machine
Rebate Programs
Reporting Unit:
Otay Water District
MOU Exhibit 1 Coverage Requirement
No exemption request filed
Agency indicated "at least as effective as"implementation during report period?
An agency must meet two conditions to comply with BMP 6.
Reporting
Period:
05-06
No
Condition 1:Offer a cost-effective financial incentive to customers for the purchase of high-efficiency washers
with water factors of 9,5 or less.
Condition 2:Meet Coverage Goal (CG=Total Dwelling Units x 0.048)by January 1,2007.
Test for Condition 1
Agency offers rebates for
residential high-efficiency
washers with water factors of
9.5 or less:
Test for Condition 2
Coverage Goal:
Total Coverage Points
Awarded
(inc!.past credit):
<%of Coverage Goal:
BMP 6 COVERAGE STATUS SUMMARY:
Water supplier has met the coverage requirements for this BMP.
YES
2,558
6,890
2.69
http://bmp.cuwcc.orglbmp/print/cover_bmp06PJevised.lasso?Year=&year_offset=&cycl...11/16/2006
BMP 07 Coverage:Public Information Programs
Reporting Unit:Reporting Period:
Otay Water District 05·06
MOU Exhibit 1 Coverage Requirement
Page 1 of 1
No exemption request filed
Agency indicated "at leastas effective as"implementation during report
period?No
An agency must meet one condition to comply with BMP 7.
Condition 1:Implement and maintain a public information program consistent with BMP 7's definition.
Test for Condition 1
Year Report Period BMP 7 Implementation Year
1999 99-00 1
2000 99-00 2
2001 01-02 3
2002 01-02 4
2003 03-04 5
2004 03-04 6
2005 05-06 7
2006 05-06 8
RU Has Public Information
Program?
BMP 7 COVERAGE STATUS SUMMARY:
Water supplier has met the coverage requirements for this BMP.
http://bmp.cuwcc.orglbmp/print/cover_bmp07p.lasso?year_offset=&cycle=05-06 11121/2006
BMP 08 Coverage:School Education Programs
Reporting Unit:Reporting Period:
Otay Water District 05-06
MOU Exhibit 1 Coverage Requirement
Page 1 of 1
No exemption request filed
Agency indicated "at least as effective 85"implementation during report
period?No
An agency must meet one condition to comply with BMP 8.
Condition 1;Implementand maintain a school education program consistent with BMP B's definition.
Test for Condition 1
Year Report Period BMP 8 Implementation Year RU Has School Education
Program?
1999 99-00 1
2000 99-00 2
2001 01-02 3
2002 01-02 4
2003 03-04 5
2004 03-04 6
2005 05-06 7
2006 05-06 8
BMP 8 COVERAGE STATUS SUMMARY:
Water supplier has met the coverage requirements for this BMP.
hltp:/lbmp.cuwcc.orglbmp/print/cover_bmp08p.lasso?year_offset=&cycle=05-06 11/2112006
Reporting Period:
05·06
BMP 09 Coverage:Conservation Programs for CII
Accounts
Reporting Unit:
Otay Water District
MOU Exhibit 1 Coverage Requirement
Page 1 of2
No exemption request filed
Agency indicated "at leastas effective as"implementation during report
period?
An agency must meet three conditions to comply with BMP 9.
No
Condition 1:Agency has identified and ranked by use commercial,industrial,and institutional accounts.
Condition 2(a):Agency is on track to survey 10%ofcommercial accounts,10%of industrial accounts,and
10%of institutional accounts within 10 years ofdate implementation to commence.
OR
Condition 2(b):Agency is on track to reduce Gil water use by an amountequal to 10%ofbaseline usewithin
10 years ofdate implementation to commence.
OR
Condition 2{c):Agency is on track to meet the combined target as described in Exhibit 1 BMP 9
documentation.
Test for Condition 1
Report BMP9 Ranked Com.Year Implementation Ranked Ind.Use Ranked Inst.UsePeriodYearUse
1999 99-00 YES YES YES
2000 99-00 1 YES YES YES
2001 01-02 2 YES NO YES
2002 01-02 3 YES NO YES
200303-04 4 YES NO YES
200403-04 5 YES YES YES
200505-06 6 YES YES YES
200605-06 7 YES YES YES
Test for Condition 2a
Total Completed Surveys Reported
through 2006
Credit for Surveys Completed Prior to
Implementation of Reporting Databases
Total +Credit
CII Accounts in Base Year
RU Survey Coverage as %of Base
Year CII Accounts
Coverage Requirement by Year 7 of
Implementation per Exhibit 1
RU on Schedule to Meet 10 Year
Coverage Requirement
Commercial
1,153
5.3%
NO
Industrial
5.3%
NO
Institutional
2
178
1.1%
5.3%
NO
Test for Condition 2b
http://bmp.cuwcc.orglbmp/print/cover_bmp09p.lasso?year_offset=&cycle=05-06 1112112006
BMP9 Performance Performance Performance CoverageReportTargetSavingsYearImplementationTargetSavingsTargetSavingsRequirementPeriodYear(AFfyr)Coverage Coverage MetRequirement
199999-00 2 0.0%YES
2000 99-00 1 3 0.0% 0.5%NO
2001 01-02 2 32 0.4%1.0%NO
2002 01-02 3 32 0.4%1.7%NO
200303-04 4 19 0.2%2.4%NO
200403-04 5 28 0.3%3.3%NO
200505-06 6 8 0.1%4.2%NO
200605-06 7 8 0.1%5.3%NO
Test for Condition 2c
Page 2 of2
Total BMP 9 Surveys +Credit
BMP 9 Survey Coverage
BMP 9 Performance Target Coverage
BMP 9 Survey +Performance Target Coverage
Combined Coverage Equals or Exceeds Coverage
Requirement?
2
0.2%
0.1%
0.2%
NO
BMP 9 COVERAGE STATUS SUMMARY:
Water supplier is not currently on track to meet the coverage requirements
for this BMP.
http://bmp.cuwcc.orglbmp/print/cover_bmp09p.lasso?year_offset=&cyc1e=05-06 11/21/2006
Agency shall maintain rate structure consistentwith BMP 11's definition of conservation pricing.
Implementation methods shall be at least as effective as eliminating non-conserving pricing and adopting
conserving pricing.For signatories supplying both water and sewerservice,this BMP applies to pricing ofboth
waterand sewer service.Signatories thatsupply water but not sewer service shall make good faith efforts to
work with sewer agencies so thatthose sewer agencies adoptconservation pricing for sewerservice.
BMP 11 Coverage:Conservation Pricing
Reporting Unit:
Otay Water District
MOU Exhibit 1 Coverage Requirement
No exemption request riled
Agency indicated "at least as effective as"implementation during report period?
An agency must meet one condition to comply with BMP 11.
Reporting
Period:
05·06
Yes
Page 1 of 1
I
I,
Ii
a)Non·conserving pricing provides no incentives to customers to reduce use.Such pricing is characterized by
one or more ofthe following components:rates inwhich the unit price decreases as the quantity used
increases (declining block rates);rates that involve charging customers a fixed amount per billing cycle
regardless of the quantity used;pricing in which the typical bill is determined by high fixed charges and low
commodity charges.
b)Conservation pricing provides incentives to customers to reduce average orpeak use,or both.Such pricing
includes:rates designed to recover the cost of providing service;and billing for water and sewer service based
on metered water use.Conservation pricing is also characterized by one or more of the folloWing components:
rates in which the unit rate is constant regardless ofthe quantity used (uniform rates)or increases as the
quantityused increases (increasing block rates);seasonal rates or excess-use surcharges to reduce peak
demands during summermonths;rates based upon the longrun marginal cost orthe cost of adding the next
unitofcapacity to the system.
Test for Condition 1
-,_._.~.~~-
Report RU Employed Conserving RU Employed Conserving RU Meets BMP 11
Year CoveragePeriodWATERRateStructureSEWERRateStructureRequirement
1999 99-00 YES YES YES
2000 99-00 YES YES YES
2001 01-02 YES YES YES
2002 01-02 YES YES YES
2003 03-04 YES YES YES
2004 03·04 YES YES YES
2005 05-06
2006 05-06
BMP 11 COVERAGE STATUS SUMMARY:
Water supplier is not currently on track to meet the coverage requirements
for this BMP.
http://bmp.cuwcc.org/bmp/print/cover_bmp11p.lasso?Year=&year_offset=&cycle=05-06 11/21/2006
BMP 12 Coverage:Conservation Coordinator
Reporting Unit:Reporting Period:
Otay Water District 05-06
MOU Exhibit 1 Coverage Requirement
No exemption request filed
Page 1 of 1
Agency indicated "at least as effective as"implementation during reportperiod?No
Agency shall staff and maintain the position of conservation coordinator and
provide support staff as necessary.
Test for Compliance
Report Year
1999
2000
2001
2002
2003
2004
2005
2006
Report Period
99-00
99-00
01-02
01-02
03-04
03-04
05-06
05-06
Conservation Coordinator
Position Staffed?
YES
YES
YES
YES
YES
YES
YES
YES
Total Staff on Team (incl.gg
4
5
2
2
2
2
2
2
BMP 12 COVERAGE STATUS SUMMARY:
Water supplier has met the coverage requirements for this BMP.
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BMP 13 Coverage:Water Waste Prohibition
Reporting Unit:Reporting Period:
Otay Water District 05·06
MOU Exhibit 1 Coverage Requirement
No exemption request filed
Page 1 of 1
Agency indicated "at least as effective as"implementation during report period?
An agency must meet one condition to comply with BMP 13.
No
Implementation methods shall be enacting and enforcing measures prohibiting gutter flooding,single pass
cooling systems in new connections,non-recirculating systems in all new conveyer car wash and commercial
laundry systems,and non-recycling decorative water fountains.
Test for Condition 1
"",.''_,...u"'___·_·__c__________,'.___•__"_'__'_M _"'_"__"__~___·"_,__¥_·"M"·,.."M_".,"M_.,,,,,,,,,_"'"'"'''''''''_'C--'."'"'''''''.'''"...._,.,...,-"._,-"..,._._"."."._".".--,~-~_._...
Agency or service area prohibits:
Guller Single-Pass Single-Pass Single-Pass Single-Pass
RU has ordinance that
Year Cooling Other meets coverageFloodingSystemsCarWashLaundryFountainsrequirement
1999 YES YES YES NO YES YES NO
2000 YES YES YES NO YES YES NO
2001 YES YES YES NO YES YES NO
2002 YES YES YES NO YES YES NO
2003 YES YES YES NO YES YES NO
2004 YES YES YES NO YES YES NO
2005 YES YES YES YES YES YES YES
2006 YES YES YES YES YES YES YES
~~~~~~~~~··,nw~..~·,,_·~,·_
BMP 13 COVERAGE STATUS SUMMARY:
Water supplier has met the coverage requirements for this BMP.
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Page 1 of3
BMP 14 Coverage:Residential ULFT Replacement
Programs
Reporting Unit:Otay Water District
MOU Exhibit 1 Coverage Requirement
A Reporting Unit (RU)must meet one of the following conditions to be in
compliance with BMP 14.
Condition 1:Retrofit-cn-resale (ROR)ordinance in effect in service area.
Condition 2:Water savings from toilet replacement programs equal to 90%of Exhibit 6 coverage requirement.
An agency with an exemption for BMP 14 is not required to meet one althe above conditions.This report
treats an agencywith missing base year dala required to compute the Exhibit 6 coverage requirementas out
of compliance with BMP 14.
Toilet
Replacement
Program
Water Savings""
Exhibit 6
Coverage
Reg'mt
ROR
Ordinance
Status:Water supplier is not currently on track to meet the coverage
requirements for this BMP.as of 2006
Coverage BMP 14 Data Exemption
Year Submitted to Flied with
CUWCC CUWCC
40.51
116.72
214.06
330.46
480.98
655.21
822.46
983.02
1998 NO 43.06
1999 YES NO NO 124.10
2000 YES NO NO 238.51
2001 YES NO NO 382.12
2002 YES NO NO 551.12
2003 YES NO NO 742.09
2004 YES NO NO 951.90
2005 NO NO NO 1177.75
2006 NO NO NO 1417.09
2007 NO NO NO 1667.63
'NOTE:Program water savings listed are net of the plumbing code.Savings
are cumulative (not annual)between 1991 and the given year.Residential
ULFT count data from unsubmitted forms are NOT included in the calculation.
BMP 14 COVERAGE STATUS SUMMARY:
Water supplier is not currently on track to meet the coverage requirements
for this BMP.
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Page 2 oB
BMP 14 Coverage:Residential ULFT Replacement Programs
Reporting Unit:Otay Water District
BMP 14 Coverage Calculation Detail:
Retrofit on Resale (ROR)Ordinance
Water Savings
Single
Family
Multi-
Family
1992 Housing Stock
Average rate of natural replacement (%of remaining stock)
Average rate of housing demolition (%of remining stock)
Estimated Housing Units with 3.5+gpf Toilets in 1997
Average resale rate
Average persons per unit
Average toilets per unit
Average savings per home (gpd;from Exhibit 6)
.04
.005
19283.25
.04
38.4
.04
.005
5089.96
.04
52.2
Single Family Housing Units
Coverage Unretrofltted Houses Houses Sold and Sold and Unsold Gross Nat'l Net ROR
Year Houses Sold Unsold Retrofitted Already and ROR Replacement Savings
Retrofitted Retrofitted Savlnas Only IAFY)
lAEYl ~
IAFY)
1998 17779.01 767.47 18419.36 767.47 736.77 251.42 219.73 31.69
1999 16392.10 763.64 18327.27 707.60 56.03 679.30 311.07 251.43 59.64
2000 15113.39 759.82 18235.63 652.41 107.41 626.31 366.06 281.86 84.20
2001 13934.42 756.02 18144.45 601.51 154.51 577.45 416.76 311.08 105.69
2002 12847.42 752.24 18053.73 554.59 197.65 532.41 463.51 339.14 124.38
2003 11845.22 748.48 17963.46 511.33 237.15 490.87 506.61 366.08 140.54
2004 10921.20 744.74 17873.64 471.44 273.30 452.58 546.35 391.94 154.41
2005 10069.26 741.01 17784.28 434.86 306.35 417.28 582.99 416.78 166.21
2006 9283.78 737.31 17695.36 400.76 336.55 384.73 616.77 440.63 176.14
2007 8559.57 733.62 17606.88 369.49 364.13 354.71 647.92 463.54 184.38
._..--,,_._.~_.~--~~.~-.~,.._--
Multi Family Housing Units
Coverage Unretrofltted Houses Houses Sold and Sold and Unsold Gross Nat'l Net ROR
Year !!2Yn!i J!<>!<!.Y..n.&.o.ld Retrofitted AIrti..dY-ami ROR RmJ:lacement Savings
Retrofitted Retrofitted Savings Only (AFYl
(AFY)Savings
IAFY)
1998 4692.91 202.58 4881.93 202.58 194.48 90.21 78.84 11.37
1999 4326.82 201.57 4837.62 186.78 14.79 179.31 111.62 90.22 21.40
2000 3989.29 200.56 4813.43 172.21 28.35 165.32 131.35 101.14 30.21
2001 3678.10 199.56 4789.37 158.77 40.78 152.42 149.54 111.62 37.92
2002 3391.18 198.56 4765.42 146.39 52.17 140.53 166.32 121.69 44.63
2003 3126.64 197.57 4741.59 134.97 62.60 129.57 181.78 131.35 50.43
2004 2882.73 196.58 4717.89 124.44 72.14 119.46 196.04 140.64 55.40
2005 2657.86 195.60 4694.30 114.73 80.86 110.14 209.19 149.55 59.64
2006 2450.52 194.62 4670.82 105.78 88.83 101.55 221.31 158.11 63.20
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2007 2259.36 193.64 4647.47 97.53 96.11 93.63 232.46 166.32
Page 3 of3
66.16
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Water Supply &Reuse
Reporting Unit:
Otay Water District
Water Supply Source Information
Supply Source Name Quantity (AF)Supplied
San Diego County Water Authority 37678
Ralph W.Chapman 1150.4
Total AF:38828.4
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Page 1 of36
Reported as of 11/2
Year:
2005
Supply Type
Imported
Recycled
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Reported as of 11/2
Year:
2005
6,Dedicated Irrigation
7,Recycled Water
8,Other
9,Unaccounted
1,Single-Family
2,Multi-Family
3,Commercial
4,Industrial
5,Institutional
Accounts &Water Use
Reporting Unit Name:Form Status:
Otay Water District 100%Complete
A.Service Area Population Information:
1,Total service area population 186000
B.Number of Accounts and Water Deliveries (AF)
Type Metered Unmetered
No,of Water No,of Water
Accounts Deliveries Accounts Deliveries(AF)(AF)
42033 19808.02 0 0
758 2727,01 0 0
1092 2055 0 0
000 0
225 2131,25 0 0
1613 8262,8 0 0
o 0 0 0
804 3165,55 0 0
NA 678,77 NA 0
Total 46525 38828.4 0 0
Metered Unmetered
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Reported as of 11/2
7/1/1995
711/1995
09/03/1993
Year:
2005
yes
yes
BMP 01:Water Survey Programs for Single-Family and
Multi-Family Residential Customers
Reporting Unit:BMP Form Status:
Otay Water District 100%Complete
A.Implementation
1.Based on your signed MOU date,09/04/1991,your Agency
STRATEGY DUE DATE is:
2.Has your agency developed and implemented a targetingl
marketing strategy for SINGLE-FAMILY residential water use
surveys?
a.If YES,when was it implemented?
3.Has your agency developed and implemented a targetingl
marketing strategy for MULTI-FAMILY residential water use
surveys?
a.If YES,when was it implemented?
B.Water Survey Data
Single Multi-FamilyFamily
Accounts Units
9 0
9 0
yes yes
yes yes
yes yes
Survey Counts:
1.Number ofsurveys offered:
2.Number ofsurveys completed:
Indoor Survey:
3.Check for leaks,including toilets,faucets and
meter checks
4.Check showerhead flow rates,aerator flow rates,
and offer to replace or recommend replacement,if
necessary
5.Check toilet flow rates and offer to install or
recommend installation of displacement device or
direct customer to ULFT replacement program,as
neccesary;replace leaking toilet flapper,as
necessary
Outdoor Survey:
6.Check irrigation system and timers
7.Review or develop customer irrigation schedule
8.Measure landscaped area (Recommended but
not required for surveys)
9.Measure total irrigable area (Recommended but
not required for surveys)
10.Which measurement method is typically used
(Recommended but not required for surveys)
11.Were customers provided with information
packets that included evaluation results and water
savings recommendations?
12.Have the number of surveys offered and
completed,survey results,and survey costs been
tracked?
a.If yes,in what form are surveys tracked?
yes
yes
yes
yes
yes
yes
yes
yes
yes
yes
Pacing
yes
yes
database
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b.Describe how your agency tracks this information.
Honeywell tracks the surveys they completed in their database,beginning
July 1 2004.They conducted 4/9 surveys listed above.The district
maintains a spreadsheet that tracks the total number of surveys offered,
completed for each fiscal year.
C."At Least As Effective As"
1.Is your AGENCY implementing an "at least as effective as"No
variant of this BMP?
a.If YES,please explain in detail how your implementation of this BMP
differs from Exhibit 1 and why you consider it to be "at least as effective
as.1I
D.Comments
Surveys were offered on a case-by case basis.Beginning this fiscal year,
this program was not funded at any levels we could market (they offered to
co-fund approximately 20 surveys).Instead,program emphasis shifted to
the promotion of an incentive for residential smart irrigation controllers and
surveys were offered during this time.Honeywell bid to conduct residential
surveys and their cost was dramatically higher than in past years.
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BMP 02:Residential Plumbing Retrofit
Reporting Unit:BMP Form Status:
Otay Water District 100%Complete
A.Implementation
1.Is there an enforceable ordinance in effect in your service area
requiring replacement of high-flow showerheads and other water
use fixtures with their low-flow counterparts?
a.If YES,list local jurisdictions in your service area and code or
ordinance in each:
Page 5 of36
Reported as of 11/2
Year:
2005
no
2.Has your agency satisfied the 75%saturation requirement for yes
single-family housing units?
3.Estimated percent of single-family households with low-flow 75%
showerheads:
4.Has your agency satisfied the 75%saturation requirement for yes
multi-family housing units?
5.Estimated percent of multi-family households with low-flow 75%
showerheads:
6.If YES to 2 OR 4 above,please describe how saturation was determined,
including the dates and results of any survey research.
The San Diego County Water Authority and its member agencies
distributed over 550,000 showerheads between 1991 and 2002.The
average rate of natural replacement is 4.0%,while housing demolition in
0.5%.And,effective January 1,1994 showerheads manufactured in the
United States must be 2.5 gpm maximum.Data from the 01/02
Residential Survey Program showed a 80-95%home saturation.The
Otay Water District is one of five agencies within the San Diego County
that will be participating in an upcoming (beginning late FY 07)California
Single-Family Residential Water Efficiency Study.
B.Low-Flow Device Distribution Information
1.Has your agency developed a targeting/marketing strategy for yes
distributing low-flow devices?
a.If YES,when did your agency begin implementing this 1/1/1992
strategy?
b.Describe your targeting/marketing strategy.
Over 550,000 showerheads have been distributed in the region to date.
Marketing that has been done in the San Diego region includes the
follOWing:residential survey distribution,direct distribution to customers
(lobby counter),distribution at community events,by customer request
and distribution at CSO events.In addition,this fiscal year,the Otay
Water District distributed 300 showerheads to customers who came in to
pay their bills or who visited our agency booth at an outreach event.The
average rate of natural replacement is 4%while housing demolition
is .5%.Since January 1,1994 showerheads manufactured in the USA
must be in compliance with the 2.5 gpm maximum flow rate.Data
gathered from the Residential Survey Program showed a 80-95%
saturation of low flow showerheads in homes surveyed.
Low-Flow Devices Distributed/Installed SF Accounts MF Units
2.Number of low-flow showerheads distributed:191 0
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3.Number of toilet-displacement devices 0
distributed:
4.Number oftoilet flappers distributed:0
5.Number offaucet aerators distributed:0
6.Does your agency track the distribution and cost of low-flow
devices?
a.If YES,in what format are low-flow
devices tracked?
b.If yes,describe your tracking and distribution system:
o
o
o
yes
Spreadsheet
Page 60f36
The San Diego County Water Authority documented distribution in the
region in a spreadsheet by region,rather than by specific member
agency.The District began tracking the distribution of showerheads it
personally distributed beginning in FY 02.
C."At Least As Effective As"
1.Is your AGENCY implementing an "at least as effective as"No
variant of this BMP?
a.If YES,please explain in detail how your implementation of this BMP
differs from Exhibit 1 and why you consider it to be "at least as effective
as."
D.Comments
We distribute 2.0 gpm showerheads.Most of the homes within the
district were constructed after 1992.
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Reported as of 11/2
no
yes
yes
yes
yes
yes
37515
635.7
38828.4
0.98
BMP 03:System Water Audits,Leak Detection and Repair
Reporting Unit:BMP Form Status:Year:
Otay Water District 100%Complete 2005
A.Implementation
1.Does your agency own or operate a water distribution system?
2.Has your agency completed a pre-screening system audit for this
reporting year?
3.If YES,enter the values (AFlYear)used to calculate verifiable use as a
percent of total production:
a.Determine metered sales (AF)
b.Determine other system verifiable uses (AF)
c.Determine total supply into the system (AF)
d.Using the numbers above,if (Metered Sales +Other
Verifiable Uses)/Total Supply is <0.9 then a full-scale
system audit is required.
4.Does your agency keep necessary data on file to verify the
values entered in question 3?
5.Did your agency complete a full-scale audit during this report
year?
6.Does your agency maintain in-house records of audit results or
completed AWWA M36 audit worksheets for the completed audit
which could be forwarded to CUWCC?
7.Does your agency operate a system leak detection program?
a.If yes,describe the leak detection program:
No
706
12.75
Leak detection is based on purchased vs.sales,physical observations
ofwet spots,mainflushing load contents,and field staff calls.Otay staff
calls in American Leak Detection Service depending upon the urgency or
the staffing.
B.Survey Data
1.Total number of miles of distribution system line.
2.Number of miles of distribution system line surveyed.
C."At Least As Effective As"
1.Is your agency implementing an "at least as effective as"variant
of this BMP?
a.If YES,please explain in detail how your implementation of this BMP
differs from Exhibit 1 and why you consider it to be "at least as effective
as."
D.Comments
3b-"other"includes Otay water district meters,unbilled water usage and
work orders
Voluntary Questions (Not used to calculate compliance)
E.Volumes
Estimated Verified
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1.Volume of raw water supplied to the system:
2.Volume treated water supplied into the
system:
3.Volume of water exported from the system:
4.Volume of billed authorized metered
consumption:
5.Volume of billed authorized unmetered
consumption:
6.Volume of unbilled authorized metered
consumption:
7.Volume of unbilled authorized unmetered
consumption:
F.Infrastructure and Hydraulics
1.System input (source or master meter)volumes metered at the
entry to the:
2.How frequently are they tested and calibrated?
3.Length of mains:
4.What %of distribution mains are rigid pipes
(metal,ac,concrete)?
5.Number of service connections:
6.What %ofservice connections are rigid pipes
(metal)?
7.Are residential properties fully metered?yes
8.Are non-residential properties fully metered?yes
9.Provide an estimate of customer meter
under-registration:
10.Average length of customer service line 30
from the main to the point of the meter:
11.Average system pressure:115
12.Range of system pressures:From 30 to
225
13.What percentage of the system is fed from gravity feed?
14.What percentage of the system is fed by pumping and re-
pumping?
G.Maintenance Questions
1.Who is responsible for providing,testing,repairing and Utility
replacing customer meters?
2.Does your agency test,repair and replace your meters on a no
regular timed schedule?
a.If yes,does your agency test by meter size or customer Meter Size
category?:
b.If yes to meter size,please provide the frequency oftesting by meter
size:
Less than or equal to 1"
1.5"to 2"
3"and Larger
c.If yes to customer category,provide the frequency of testing by
customer category:
SF residential
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MF residential
Commercial
Industrial &Institutional
3.Who is responsible for repairs to the customer lateral or
customer service line?
4.Who is responsible for service line repairs downstream of the
customer meter?
5.Does your agency proactively search for leaks using leak
survey techniques or does your utility reactively repair leaks which
are called in,or both?
6.What is the utility bUdget breakdown for:
Leak Detection
Leak Repair
Auditing and Water Loss Evaluation
Meter Testing
Utility
Customer
$
$
$
$0
Page 90f36
H.Comments
Currently we test meters by customer request.We are setting up a
regular testing program with an emphasis on 3"and larger meters
beginning late FY 07,and evaluating how often the meters will be
checked but will consider size,application,age and consumption.
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'I
i
Reported as of 11/2
Year:
2005
100
100
100
100
100
100
%Accounts
Volumetric
Billing
100
o
o
%Accounts
Measured
(Not Metered)
100
100
100
100
100
100
100
Treated Water SF
Residential Accounts
Treated Water MF
Residential Accounts
Treated Water
Commercial Accounts
Treated Water
Industrial Accounts
Treated Water
Institutional Accounts
Raw Water
Residential Deliveries
Raw Water Non-
Residential Deliveries
2.If your agency does not meter 100%of all treated water accounts:
a.Does your agency have a plan or program for retrofitting
existing unmetered treated water connections?
b.By what date would 100%ofall treated water accounts
be metered?
c.Number of previously unmetered accounts fitted with
meters during report year:
3.If your agency does bill 100%of all treated water accounts by volume of
use:
BMP 04:Metering with Commodity Rates for all New
Connections and Retrofit of Existing
Reporting Unit:BMP Form Status:
Otay Water District 100%Complete
A.Implementation
1.Please fill out the following matrix:
Types of Billed %Accounts
Accounts Metered
a.By what date (Year must be four digit mm/dd/yyyy)will
all customers with meters be billed by volume of use?
4.If your agency does not meter or measure 100%of all raw
water delivery fields (as listed in quesiton 11 &19),does your
agency intend to develop a program for measuring all raw water
deliveries?
5.If your agency does not volumetrically bill 100%of all raw water
delivery,does your agency intend to develop a program for billing
all raw water deliveries by volume of use?
6.Does your agency meter by volume of use all municipal or
governmental accounts?:
a.If no,which types of accounts are not included:
Yes
7.Does your agency bill by volume of use all municipal or
governmental accounts?
a.If no,which types of accounts are not included:
Yes
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B.Feasibility Study
1.Has your agency conducted a feasibility study to assess the
merits of a program to provide incentives to switch mixed-use
accounts to dedicated landscape meters?
a.If YES,when was the feasibility study conducted?
(mm/dd/yy)
b.Describe the feasibility study:
2.Number of CII accounts with mixed-use meters:
3.Number of CII accounts with mixed-use meters retrofitted with
dedicated irrigation meters during reporting period
D."At Least As Effective As"
1.Is your agency implementing an "at least as effective as"variant
ofthis BMP?
Page II of36
no
423
o
No
a.If YES,please explain in detail how your implementation of this BMP
differs from Exhibit 1 and why you consider it to be "at least as
effective as."
E.Comments
B2.The figure is from a query of our billing system.Since 1990,the
District has required that all CII acccounts on a parcel larger than one
acre have a dedicated irrigation meter.There are known Gil sites with
mixed use meters including Donovan Correctional Facility,
Southwestern College and Cuyamaca College.
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Reported as of 11/2
2852
5458
8/10/1990
yes
yes
1613
770
Year:
2005
BMP Form Status:
100%Complete
BMP 05:Large Landscape Conservation Programs and
Incentives
Reporting Unit:
Otay Water District
A.Water Use Budgets
1.Number of Dedicated Irrigation Meter Accounts:
2.Number of Dedicated Irrigation Meter Accounts with Water
Budgets:
3.Budgeted Use for Irrigation Meter Accounts with Water
Budgets (AF)during reporting year:
4.Actual Use for Irrigation Meter Accounts with Water Budgets
(AF)during reporting year:
5.Does your agency provide water use notices to accounts
with budgets each billing cycle?
B.Landscape Surveys
1.Has your agency developed a marketing 1targeting strategy
for landscape surveys?
a.If YES,when did your agency begin implementing
this strategy?
b.Description of marketing 1targeting strategy:
The Water Authority in partnership with the District and its other member
agencies developed a number of new programs including a voucher
program for "smart"irrigation controllers and mini-grants for improving
the irrigation efficiency.The programs were marketed to all ofthe
district's 1600 landscape accounts but specifically to accounts who had
already received a large landscape survey (previously called PALM
surveys).There was limited funding for large landscape surveys this
fiscal year.The programs were marketed through direct mail as well as
on the water bills.Staff also called a number ofthe district's largest
landscape accounts to explain the program and there was cross
marketing from the district's pilot Cash for Plants turfgrass retrofit
program.
2.Number of Surveys Offered during reporting year.650
3.Number of Surveys Completed during reporting year.2
4.Indicate which of the following Landscape Elements are part of your survey:
a.Irrigation System Check yes
b.Distribution Uniformity Analysis yes
c.Review 1Develop Irrigation Schedules yes
d.Measure Landscape Area yes
e.Measure Total Irrigable Area yes
f.Provide Customer Report 1Information yes
5.Do you track survey offers and results?yes
6.Does your agency provide follow-up surveys for previously yes
completed surveys?
a.If YES,describe below:
Follow-up surveys are offered at the customer's request.
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o
o
o
o
o
no
yes
yes
Total Amount
Awarded
o
o
o
Number Awarded
to Customers
Budget
(Dollarsl
Year)
27000
o
o
a.Rebates
b.Loans
c.Grants
C.Other BMP 5 Actions
1.An agency can provide mixed-use accounts with ETo-based
landscape budgets in lieu of a large landscape survey
program.
Does your agency provide mixed-use accounts with landscape
budgets?
2.Number of CII mixed-use accounts with landscape budgets.
Number of CII accounts with mixed-use meters
retrofitted with dedicated irrigation meters during
reporting period.(From BMP 4 report)
Total number of change-outs from mixed-use to
dedicated irrigation meters since Base Year.
3.Do you offer landscape irrigation training?
4.Does your agency offer financial incentives to improve
landscape water use efficiency?
Type of Financial
Incentive:
5.Do you provide landscape water use efficiency information
to new customers and customers changing services?
a.If YES,describe below:
yes
Yes,new customers are required by Otay's planning department to
provide square footage of landscaped area and receive notice ofthe
Water Efficient Irrigation Ordinance and monthly allocation.On changing
services,they are notified by Customer Service or Water Conservation of
the allocation and banking system.Surveyed account info kept in file and
tracked.
6.Do you have irrigated landscaping at your facilities?yes
a.If yes,is it water-efficient?yes
b.If yes,does it have dedicated irrigation metering?no
7.Do you provide customer notices at the start of the irrigation no
season?
8.Do you provide customer notices at the end of the irrigation no
season?
D."At Least As Effective As"
1.Is your AGENCY implementing an "at least as effective as"yes
variant of this BMP?
a.If YES,please explain in detail how your implementation of this BMP
differs from Exhibit 1 and why you consider it to be "at least as effective
as."
On October 17,1990 the Otay Water District passed Ordinance No.367
which mandated the installation of a separate landscape meter on
commercial or industrial properties if they are located on a parcel of land
an acre or more in size.Then in December of 1993,the District approved
Ordinance No.424 allowing commercial customers who obtained a
single water meter to October 1990 to obtain a second meter for indoor
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use without paying water capacity fees if the additional meter is solely for
the purpose of isolating current indoor water use from that used for
outdoor landscaping.The landscape meter requirement is found in
Section 27 of the District's Code ofOrdinances.
E.Comments
4.a.Home Owners Associations with significant turfgrass areas were
encouraged to replace their turfgrass with waterwise plant material
through the District's pilot Cash for Plants program.Funding was limited
to four sites at $6,000 per site.In addition,a $30,000 incentive ($1 OK
from CWA)was available for installing artificial turf grass in sports fields.
Both programs were promoted through either direct mailing or by cold
calling high schools within the District.At the beginning ofthis FY,the
Water Authority hired ConserVision to develop a web-based water
bUdget reporting program for its member agencies.This program was
running by about the mid point of the fiscal year.
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Reported as of 11/2
BMP Form Status:
100%Complete
BMP 06:High-Efficiency Washing Machine Rebate
Programs
Reporting Unit:
Otay Water District
A.Coverage Goal
Year:
2005
Multi-
Family
12,422
Single
Family
40,8661.Number of residential dwelling units in the agency
service area.
2.Coverage Goal =Total Dwelling Units x 0.048 =2,558 Points
B.Implementation
1.Does your agency offer rebates for residential high-efficiency yes
washers?
Total Value ofFinancial Incentives
EnergyWholesalerlUtility
Grants ("f
(ifapplicable)apPli~able)
$39,612 534
$30,531 205
$83,252 1677
POINTS
AWARDEDTOTAL
$0
$0
$0
Retail
Water
Agency
$8,625 $74,626
$4,101 $35,511
$3,163 $27,368205
267
559
Number of
Financial
Incentives
Issued
HEW Water
Factor
2.Greater
than 8.5 but
not exceeding
9.5
(1 point)
3.Greater
than 6.0 but
not exceeding
8.5
(2 points)
4.Less than
or equal to 6.0
(3 points)
TOTALS:1031 $ $
15,890 137,505 $0 $
153,395 2,416
C.Past Credit Points
For HEW incentives issued before July 1,2004,select ONE of
the following TWO options:
•Method One:Points based on HEW Water Factor
•Method Two:Agency earns 1 point for each HEW.
NOTE:Agency shall not receive credit for any HEW incentives where the
agency did not provide a financial incentive of $25 or more.
Method One:Points based on HEW Water Factor
Total Value of Financial Incentives
HEW Water
Factor
Number of
Financial
Incentives
Issued
Retail
Water
Agency
EnergyWholesalerlUtility
Grants ('f
(if applicable)apPIi~able)TOTAL POINTS
AWARDED
1.Greater
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than 8.5 but
not exceeding
9.5
(1 point each)
2.Greater
than 6.0 but
not exceeding
8.5
(2 points
each)
3.Less than
or equal to 6.0
(3 points
each)
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
Method Two:Agency earns 1 point for each HEW
Number of
Financial
Incentives
Issued
Total Value of
Water Agency
Financial Incentives
POINTS
AWAROEO
4.Total HEWs
installed 2053 $256,375 2053
yes
no
$32,292
$256,375 2,053$0$0$0PASTCREDIT2053
TOTALS:
D.Rebate Program Expenditures
1.Average or Estimated Administration and Overhead
2.Is the financial incentive offered per HEW at least equal to the
marginal benefits ofthe water savings per HEW?
E."At Least As Effective As"
1.Is your AGENCY implementing an "at least as effective as"variant
of this BMP?
a.If YES,please explain in detail how your implementation of this BMP
differs from Exhibit 1 and why you consider it to be "at least as effective
as.'·
F.Comments
Our billing system does note the number of dwelling units per multi-family
account.The numberof SF and MF dwelling units is as of the first day of
FY 05 (7/1/2004).
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Reported as of 11/2
I
I
No
21000
3
1
2
Year:
2005
Number of
Events
3
o
8
yes
yes
yes
yes
yes
yes
yes
yes
Yes/No
BMP 07:Public Information Programs
Reporting Unit:BMP Form Status:
Otay Water District 100%Complete
A.Implementation
1.How is your public information program implemented?
Wholesaler and retailer both materially participate in program
Which wholesaler(s)?
San Diego County Water Authority
2.Describe the program and how it's organized:
Otay's water conservation division promotes and educates customers
about its water conservation and school education programs with help from the
District's Public Information Officer.The District regularly promotes water
conservation and seeks to educate its customers about waterwise landscaping
principals,as well as to encourage them to participate in the ULFT and HEW
voucher programs.The District is active in a number of large public outreach
events including the City of Chula Vista's Cinco de Mayo (May)and Lemon
Festival (August),Bonita Festival (September),and events held at the Water
Conservation Garden such as it's California Friendly Gardening Festival
(October),its California Friendly Plant Sale (March)and its Spring Garden
Festival (May).The District also regularly encourages its customers to visit the
Water Conservtion Garden,which it built in cooperation with the Helix Water
District and Cuyamaca College in 1999.The District regularly encourages its
customers to attend residential and professional landscape classes at the
Garden through its webpage,messages on the bill,bill inserts and distribution
of class flyers at outreach events.The Water Conservation outreach is part of
the District's community and government outreach plan which includes quarterly
newsletters,monthly bill inserts,monthly bill messaging and press releases on
district programs and services including water conservation.
3.Indicate which and how many ofthe following activities are included in your
public information program:
Public Information Program Activity in Retail
Service Area
a.Paid Advertising
b.Public Service Announcement
c.Bill Inserts /Newsletters /Brochures
d.Bill showing water usage in
comparison to previous year's usage
e.Demonstration Gardens
f.Special Events,Media Events
g.Speaker's Bureau
h.Program to coordinate with other
government agencies,industry and public
interest groups and media
B.Conservation Information Program Expenditures
1.Annual Expenditures (Excluding Staffing)
C."At Least As Effective As"
1.Is your AGENCY implementing an "at least as effective as"
variant of this BMP?
a.If YES,please explain in detail how your implementation ofthis BMP
differs from Exhibit 1 and why you consider it to be "at least as effective
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as."
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D.Comments
2.a.paid advertising included two ads cofunded with Sweetwater
Authority promoting the California Friendly Landscape Contest in the
Star News and one ad co-funded with the Helix Water District in the Daily
Californian.c.Includes four newsletters,two bill inserts,Welcome to
Otay brochure,and California Friendly Gardening brochure.e.Includes
the Spring and Fall Festival at the Garden as well as the Water-wise
Technologies Expo held at the Garden in April 2005.F:Special event is
the annual Otay Developer's luncheon where staff presents an update on
its water conservation programs G.Presentations include WindingWalk
HOA,CWA Water Conservation Action Committee,intermediate
landscape design students at Cuyamaca College B1:includes printing of
bill inserts,graphic design services,and the portion of the newsletters
(typically 1/4 devoted to water conservation),the reprinting ofthe
"Welcome to Otay"brochure,plus printing,brochure design budget and
funding for outreach materials (seed packets,magnets,brochures)from
Water Conservation.
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Reported as of 11/2
Year:
2005
No.of
teachers'
workshops
No.of
students
reached
No.of class
presentations
Are grade-
appropriate
materials
distributed?
BMP 08:School Education Programs
Reporting Unit:BMP Form Status:
Otay Water District 100%Complete
A.Implementation
1.How is your public information program implemented?
Wholesaler and retailer both participate in program
Which wholesaler(s)?
San Diego County Water Authority
2.Please provide information on your region-wide school programs (by grade
level):
Grade
Grades yes 33 2439
K-3rd
Grades yes 10 850
4th-6th
Grades yes 0 0
7th-8th
High yes 0 0
School
4.Did your Agency's materials meet state education framework
requirements?
5.When did your Agency begin implementing this program?
o
1
o
o
yes
9/9/1990
B.School Education Program Expenditures
1.Annual Expenditures (Excluding Staffing)8346.21
C."At Least As Effective As"
1.Is your AGENCY implementing an "at least as effective as"No
variant of this BMP?
a.If YES,please explain in detail how your implementation ofthis BMP
differs from Exhibit 1 and why you consider it to be "at least as effective
as."
D.Comments
Teacher workshops are open to grades K-12 but indicated just once
above.Classroom presentations include school tours conducted atthe
Water Conservation Garden and kits used by teachers in their
classroom.Kits are available on the water cycle,water pollution,or water
conservation.The District funds tours to the Garden for schools within its
service area and staffs the tours.B1.The District bUdgeted $12,200,but
amount shown above is actual budget expended.No longer includes
CWA activity within the District's service area
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BMP 09:Conservation Programs for CII Accounts
Reporting Unit:BMP Form Status:
Otay Water District 100%Complete
A.Implementation
1.Has your agency identified and ranked COMMERCIAL
customers according to use?
2.Has your agency identified and ranked INDUSTRIAL
customers according to use?
3.Has your agency identified and ranked INSTITUTIONAL
customers according to use?
Page 20 of36
Reported as of 11/2
Year:
2005
yes
yes
yes
Option A:CII Water Use Survey and Customer Incentives
Program
4.Is your agency operating a CII water use survey and
customer incentives program for the purpose of complying with
BMP 9 under this option?If so,please describe activity during
reporting period:
CII Surveys Commercial Industrial
Accounts Accounts
1
#Awarded to
Customers
a.Number of New Surveys
Offered
b.Number of New Surveys
Completed
c.Number of Site Follow-
ups of Previous Surveys
(within 1 yr)
d.Number of Phone
FOllOW-Ups of Previous
Surveys (within 1 yr)
CII Survey Components
e.Site Visit
f.Evaluation of all water-
using apparatus and
processes
g.Customer report
identifying recommended
efficiency measures,
paybacks and agency
incentives
Agency CII Customer
Incentives
h.Rebates
i.Loans
j.Grants
k.Others
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o
o
o
Commercial Industrial
Accounts Accounts
Budget
($Near)
no
Institutional
Accounts
0 2
0 2
0 0
0 0
Institutional
Accounts
yes
yes
yes
Total $
Amount
Awarded
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Option B:CII Conservation Program Targets
Page 21 of36
5.Does your agency track CII program interventions and water yes
savings for the purpose of complying with BMP 9 under this
option?
6.Does your agency document and maintain records on how yes
savings were realized and the method of calculation for
estimated savings?
7.System Calculated annual savings (AF/yr):
CII Programs #Device Installations
a.Ultra Low Flush Toilets 17
b.Dual Flush Toilets 0
c.High Efficiency Toilets 0
d.High Efficiency Urinals 1
e.Non-Water Urinals 0
f.Commercial Clothes Washers (coin-20
op only;not industrial)
g.Cooling Tower Controllers 1
h.Food Steamers 0
i.Ice Machines 0
j.Pre-Rinse Spray Valves 34
k.Steam Sterilizer Retrofits 0
I.X-ray Film Processors 4
8.Estimated annual savings (AF/yr)from agency programs not including the
devices listed in Option B.7.,above:
CII Programs Annual Savings (AF/yr)
a.Site-verified actions taken by agency:
As a direct result ofthe District and
Water Authority funded commercial 8
survey and follow-up at Bailey Detention
Facility a significant leak in the water
softener line was identified and fixed.
b.Non-site-verified actions taken by 0
agency:
B.Conservation Program Expenditures for CII Accounts
This Year Next Year
1.Budgeted Expenditures
2.Actual Expenditures
36000
25874.28
6000
C."At Least As Effective As"
1.Is your agency implementing an "at least as effective as"No
variant of this BMP?
a.If YES,please explain in detail how your implementation of this BMP
differs from Exhibit 1 and why you consider it to be "at least as effective
as.1I
D.Comments
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In the 3rd quarter of this FY,the District's Board of Directors agreed to
authorize the expenditure of up to $30,000 towards the completion of
approximately 3 commercial/institutional water audits.The District signed
an agreement to share the costs of the surveys with CWA.Two
institutional surveys were completed at the end of this FY,at a total cost
of $23,428.28
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BMP 11:Conservation Pricing
Page 24 of36
Reported as of 11/2
Reporting Unit:
Otay Water District
BMPForm
Status:
100%
Complete
Year:
2005
A.Implementation
Water Service Rate Structure Data by Customer Class
Number of schedules:Use of classification:
For the following accounts,how many rate This agency:
schedules does agency offer/use?
1.Single-family residential
2.Multi-family residential
3.Commercial
4.Industrial
5.Institutionall government
6.Dedicated irrigation
(potable water)
7.Other
8.Recycled-reclaimed water
9.Raw water
(urban use)
10.Wholesale (urban use)
1
1
o
o
1
1
1
o
o
Uses classification in its billing
system
Uses classification in its billing
system
Uses classification in its billing
system
Does not serve this type of
customer
Does not serve this type of
customer
Uses classification in its billing
system
Uses classification in its billing
system
Uses classification in its billing
system
Does not offer this type of
water
Does not offer this type of
water
Sewer Service
11.Does your agency provide sewer service to your water
customers?
12.If yes,does sewer service use conservation rate structures?
13.Has your agency made the required efforts (as prescribed in
BMP 11)to have sewer services billed on conservation rates?
14.What water agency activities have been
undertaken during the reporting period to achieve
waste water agency volumetric billing in your water
agency service area?
B."At Least As Effective As"
1.Is your AGENCY implementing an "at least as effective as"
variant of this BMP?
yes
no
no
Studies
yes
a.If YES,please explain in detail how your implementation of this
BMP differs from Exhibit 1 and why you consider it to be "at least as
effective as."
We do charge our commercial sewer customers based on strength
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and volume.The variance in residential customers is not as
significant.The Distrist is planning on moving to a winter based
usage charge for the residential customers by Fiscal Year 2008.
C.Comments
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7739708
21444969
13705261
Year:
2005
Increasing Block
Non-volumetric Flat Rate
BMP 11:Conservation Pricing
Reporting Unit:BMP Form Status:
Otay Water District 100%Complete
1.A.Single-Family Residential Rate Schedule A
a.Water Rate Structure
b.Sewer Rate Structure
c.Total Revenue from only Volumetric
Charges
d.Total Revenue from Non-Volumetric
Charges
(Includes fixed fees,surcharges,minimum
usage charges,monthly service charges,
meter charges etc.)
e.Total Revenue from this category
1.A.Rate Schedule -Volumetric
Title:Rate Schedule -Volumetric
f.Billing Cycles/year
g.Service Charges/Cycle
h.Gallons/Bill Unit
i.Minimum Use/Cycle
j.Non-billed Units (included in monthly service
charge)
12
16.5
748.5
1
o
k.Tier 1
I.Tier 2
m.Tier 3
n.Tier4
o.Tier 5
p.Tier 6
$/Bill Unit
1.01
1.67
1.81
2.65
Starting At
(unit qty.)
1-5
6-25
26-35
36-50
q.Approximate quantity of meters/accounts
on this rate schedule
r.Are elevation charges included?
s.Approximate total annual water usage (AF)
from customers on this rate schedule
42057
yes
19922.3
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892562
2997837
2105275
Year:
2005
Increasing Block
Non-volumetric Flat Rate
BMP 11:Conservation Pricing
Reporting Unit:BMP Form Status:
Otay Water District 100%Complete
2.A.Multi-Family Residential Rate Schedule A
a.Water Rate Structure
b.Sewer Rate Structure
c.Total Revenue from only Volumetric
Charges
d.Total Revenue from Non-Volumetric
Charges
(Includes fixed fees,surcharges,minimum
usage charges,monthly service charges,
meter charges etc.)
e.Total Revenue from this category
2.A.Rate Schedule -Volumetric
Title:Rate Schedule -Volumetric
f.Billing Cycles/year
g.Service Charges/Cycle
h.Gallons/Bill Unit
i.Minimum Use/Cycle
j.Non-billed Units (included in monthly service
charge)
12
20
748.5
o
o
k.Tier 1
I.Tier 2
m.Tier 3
n.Tier4
o.Tier 5
p.Tier 6
$/Bill Unit
1.67
1.81
2.65
Starting At
(unit qty.)
1-5 units
6-36 units
36+units
q.Approximate quantity of meters/accounts
on this rate schedule
r.Are elevation charges included?
s.Approximate total annual water usage (AF)
from customers on this rate schedule
758
yes
2727
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BMP 11:Conservation Pricing
Reporting Unit:BMP Form Status:
Otay Water District 100%Complete
3.A.Commercial Rate Schedule A
a.Water Rate Structure
b.Sewer Rate Structure
c.Total Revenue from only Volumetric
Charges
d.Total Revenue from Non-Volumetric
Charges
(Includes fixed fees,surcharges,minimum
usage charges,monthly service charges,
meter charges etc.)
e.Total Revenue from this category
3.A.Rate Schedule -Volumetric
Title:Rate Schedule -Volumetric
f.Billing Cycles/year
g.Service Charges/Cycle
h.Gallons/Bill Unit
i.Minimum Use/Cycle
j.Non-billed Units (included in monthly service
charge)
Year:
2005
Uniform
Uniform
1595078
676257
2271335
12
20
748.5
1
o
Page 28 of36
k.Tier 1
I.Tier 2
m.Tier 3
n.Tier 4
o.Tier 5
p.Tier 6
q.Approximate quantity of meters/accounts
on this rate schedule
r.Are elevation charges included?
s.Approximate total annual water usage (AF)
from customers on this rate schedule
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$/Bill Unit
1.78
Starting At
(unit qty.)
1 unit
1092
no
2055
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Non-volumetric Flat Rate
BMP 11:Conservation Pricing
Reporting Unit:BMP Form Status:
Otay Water District 100%Complete
6.A.Irrigation Rate Schedule A
a.Water Rate Structure
b.Sewer Rate Structure
c.Total Revenue from only Volumetric
Charges
d.Total Revenue from Non-Volumetric
Charges
(Includes fixed fees.surcharges,minimum
usage charges,monthly service charges,
meter charges etc.)
e.Total Revenue from this category
Year:
2005
Uniform
4408220
814743
5222963
G.A.Rate Schedule -Volumetric
Title:Rate Schedule -Volumetric
f.Billing Cycles/year
g.Service Charges/Cycle
h.Gallons/Bill Unit
i.Minimum Use/Cycle
j.Non-billed Units (included in monthly service
charge)
k.Tier 1
I.Tier 2
m.Tier 3
n.Tier 4
o.Tier 5
p.Tier 6
q.Approximate quantity of meters/accounts
on this rate schedule
r.Are elevation charges included?
s.Approximate total annual water usage (AF)
from customers on this rate schedule
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$/Bill Unit
1.86
12
20
748.5
1
o
Starting At
(unit qty.)
1 unit
1136
yes
4967
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BMP 11:Conservation Pricing
Reporting Unit:BMP Form Status:
Otay Water District 100%Complete
7.A.Other Rate Schedule A
Year:
2005
Page 30 of36
a.Water Rate Structure
b.Sewer Rate Structure
c.Total Revenue from only Volumetric
Charges
d.Total Revenue from Non-Volumetric
Charges
(Includes fixed fees,surcharges,minimum
usage charges,monthly service charges,
meter charges etc.)
e.Total Revenue from this category
7.A.Rate Schedule -Volumetric
Title:Rate Schedule -Volumetric
f.Billing Cycles/year
g.Service Charges/Cycle
h.Gallons/Bill Unit
i.Minimum Use/Cycle
j.Non-billed Units (included in monthly service
charge)
Uniform
Non-volumetric Flat Rate
1840937
846024
2686961
12
20
748.5
1
o
k.Tier 1
I.Tier2
m.Tier 3
n.Tier4
o.Tier 5
p.Tier 6
q.Approximate quantity of meters/accounts
on this rate schedule
r.Are elevation charges included?
s.Approximate total annual water usage (AF)
from customers on this rate schedule
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$/Bill Unit
1.78
Starting At
(unit qty.)
1-unit
772
yes
2393.3
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BMP 11:Conservation Pricing
Reporting Unit:BMP Form Status:
Otay Water District 100%Complete
B.A.Recycled Rate Schedule A
a.Water Rate Structure
b.Sewer Rate Structure
c.Total Revenue from only Volumetric
Charges
d.Total Revenue from Non-Volumetric
Charges
(Includes fixed fees,surcharges,minimum
usage charges,monthly service charges,
meter charges etc.)
e.Total Revenue from this category
B.A.Rate Schedule -Volumetric
Title:Rate Schedule -Volumetric
Year:
2005
Uniform
Uniform
2084091
346400
2430491
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f.Billing Cycles/year
g.Service Charges/Cycle
h.Gallons/Bill Unit
i.Minimum Use/Cycle
j.Non-billed Units (included in monthly service
charge)
k.Tier 1
I.Tier 2
m.Tier 3
n.Tier4
o.Tier 5
p.Tier 6
q.Approximate quantity of meters/accounts
on this rate schedule
r.Are elevation charges included?
s.Approximate total annual water usage (AF)
from customers on this rate schedule
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$/Bill Unit
1.51
12
20
748.5
1
o
Starting At
(unit gty.)
1 unit
483
yes
3318.7
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Reported as of 11/2
yes
no
100%
Year:
2005
William Granger
Water Conservation Manager
11 years experience developing
and managing water conservation
programs
c.Coordinator's Title
d.Coordinator's Experience in
Number of Years
BMP 12:Conservation Coordinator
Reporting Unit:BMP Form Status:
Otay Water District 100%Complete
A.Implementation
1.Does your Agency have a conservation coordinator?
2.is a coordinator position supplied by another agency with
which you cooperate in a regional conservation program?
a.Partner agency's name:
3.If your agency supplies the conservation coordinator:
a.What percent is this conservation
coordinator's position?
b.Coordinator's Name
no
3/28/1991
196558.37
156614.71
e.Date Coordinator's position was
created (mm/dd/yyyy)
4.Number of conservation staff (FTEs),
including Conservation Coordinator.
B.Conservation Staff Program Expenditures
1.Staffing Expenditures (in-house Only)
2.BMP Program Implementation
Expenditures
C."At Least As Effective As"
1.Is your agency implementing an "at least as effective as"
variant of this BMP?
a.If YES,please explain in detail how your implementation of this BMP
differs from Exhibit 1 and why you consider it to be "at least as effective
as."
2
D.Comments
Includes the District's agreed upon cost-share of the Water Conservation
Garden's Operations and Maintenance Budget,which is strongly
.supported by the District and reported under BMP 7.
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CUWCC IPrint All Page 33 of36
Reported as of 11/2
BMP 13:Water Waste Prohibition
Reporting Unit:BMP Form Status:
Otay Water District 100%Complete
A.Requirements for Documenting BMP Implementation
1.Is a water waste prohibition ordinance in effect in your service
area?
a.If YES,describe the ordinance:
Year:
2005
yes
yes
yes
yes
yes
yes
yes
yes
District Rules and Regulations
for Water Conservation,
revised on 12/7/2005.Both the
City of Chula Vista and the
County of San Diego adopted
landscape ordinances in the
early 1990s.
Section 39 of the Otay Water District Code of Ordinances outlines the
District's Conservation and Water Shortage Response Program.Section
39.02 states that "available water resources be put to maximum
beneficial use to the extent to which they are capable;that the waste or
unreasonalbe use,or unreasonable method of use of water be
prevented;and that the conservation of such water be encouraged with a
view to the maximum reasonable and beneficial use thereof in the
interests of the residents of the District and for teh public welfare."
2.Is a copy of the most current ordinance(s)on file with CUWCC?
a.List local jurisdictions in your service area in the first text box and
water waste ordinance citations in each jurisdiction in the second text
box:
The eastern portions (east of
805)of the City of Chula Vista
and portions of unincorporated
areas ofSan Diego County,
including Spring Valley,Rancho
San Diego,Bonita,Jamul,EI
Cajon and Otay Mesa,served by
the County of San Diego.
B.Implementation
1.Indicate which of the water uses listed below are prohibited by
your agency or service area.
a.Gutter flooding
b.Single-pass cooling systems for new connections
c.Non-recirculating systems in all new conveyor or car
wash systems
d.Non-recirculating systems in all new commercial laundry
systems
e.Non-recirculating systems in all new decorative fountains
f.Other,please name
As per Section 39.05 C,"Customers are required to repair
all water leaks within 48 hours of knowledge that a leak
exists",and "39.05 D "Water shall not be used to wash
down sidewalks,driveways,parking areas,tennis courts,
patios,or other paved areas except to alleviate immediate
safety or sanitation hazards
2.Describe measures that prohibit water uses listed above:
The follOWing measures apply at all times as per Section 39.05 of the
District's Code of Ordinances:(a)At no time shall water be wasted or
used unreasonably,(b)Water shall not be allowed to leave the the
customer's property by drainage onto adjacent properties or public or
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CUWCC IPrint All Page 34 of36
no
yes
yes
yes
yes
yes
yes
private roadways or streets due to excessive irrigation and/or neglect,(c)
Customers shall be required to repair all water leaks within 48 hours of
knowledge that a leak exists,(d)water shall not be used to wash down
sidewalks,driveways,parking areas,tennis courts,patios,or other
paved areas except to alleviate immediate safety or sanitation hazards,
(e)Lawn watering or irrigation,other than by hand or drip methods,is
prohibited except between the hours of 4:00 p.m.and 9:00 a.m.the
following morning.New plantings and newly seeded areas are exempt
from these limits for 30 days,(f)The use of hand-held hose for spraying,
lawn watering,vehicle washing or structure washing is prohibited without
an automatic shut-off nozzle.The following measures apply during Stage
2 and above:(a)No non-residential fountains shall be operated unless
reclaimed water is used,(b)Restaurants shall not serve water to their
customers except when specifically requested.During Stages 4 and
above:No filling,refilling,or adding to artificial ponds or lakes shall be
permitted unless reclaimed water is used
Water Softeners:
3.Indicate which of the following measures your agency has
supported in developing state law:
a.Allow the sale of more efficient,demand-initiated
regenerating DIR models.
b.Develop minimum appliance efficiency standards that:
i.)Increase the regeneration efficiency standard to
at least 3,350 grains of hardness removed per
pound of common salt used.
ii.)Implement an identified maximum number of
gallons discharged per gallon of soft water
produced.
c.Allow local agencies,including municipalities and special
districts,to set more stringent standards and/or to ban on-
site regeneration ofwater softeners if it is demonstrated
and found by the agency governing board that there is an
adverse effect on the reclaimed water or groundwater
supply.
4.Does your agency include water softener checks in home water
audit programs?
5.Does your agency include information about DIR and
exchange-type water softeners in educational efforts to encourage
replacement of less efficient timer models?
C."At Least As Effective As"
1.Is your AGENCY implementing an "at least as effective as"
variant of this BMP?
a.If YES,please explain in detail how your implementation of this BMP
differs from Exhibit 1 and why you consider it to be "at least as effective
as,"
D.Comments
While we personally conduct a limited number of residential surveys we
always look for or ask if they have a water softener and ask if it is an "on-
demand"unit or on a timer.
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CUWCC I Print All Page 35 of36
Reported as of 11/2
Year:
2005
BMP 14:Residential ULFT Replacement Programs
Reporting Unit:BMP Form Status:
Otay Water District 100%Complete
A.Implementation
Number of 1.6 gpf Toilets Replaced by Agency Program During Report
Year
1.Does your Agency have program(s)for
replacing high-water-using toilets with ultra-low
flush toilets?
Replacement Method
2.Rebate
3.Direct Install
4.CBO Distribution
5.Other
.Single-Family Multi-
Accounts Family
Units
yes yes
SF Accounts MF Units
594 133
o 0
o 0
o 0
Total 594 133
Number of 1.2 gpf High-Efficiency Toilets (HETs)Replaced by Agency
Program During Report Year
6.Does your Agency have program(s)for
replacing high-water-using toilets with ultra-low
flush toilets?
Replacement Method
7.Rebate
8.Direct Install
9.CBO Distribution
10.Other
Single-Family Multi-
Accounts Family
Units
no no
SF Accounts MF Units
o 0
o 0
o 0
o 0
Total 0 0
Number of Dual-Flush Toilets Replaced by Agency Program During Report
Year
11.Does your Agency have program(s)for
replacing high-water-using toilets with ultra-low
flush toilets?
Replacement Method
12.Rebate
13.Direct Install
14.CBO Distribution
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Single-Family Multi-
Accounts Family
Units
yes yes
SF Accounts MF Units
2 0
o 0
o 0
11121/2006
CUWCC IPrint All
15.Other o o
Page 36 of36
Total 2 0
16.Describe your agency's ULFT,HET,and/or Dual-Flush Toilet programs for
single-family residences.
SF customers are offered a voucher redeemable for up to $75 off the
purchase price ofall the 3.5+gallon per flush toilets in their home.Toilets
installed as part of new construction or bathroom additions do not qualify.
Beginning last fiscal year,SF customers were offered $95 to replace
their older toilets with dual-flush toilets.Four of the seven hundred and
twenty nine toilets installed were dual-flush toilets.As a pilot program,
the District offered a $70 incentive ($45 last FY)toward dual-flush toilets
offered in new construction.Six DFTs were installed this year through
this program,but are not included in the totals above.
17.Describe your agency's ULFT,HET,and/or Dual-Flush Toilet programs for
multi-family residences.
Participating MF customers are offered a voucher redeemable for up to
$75 off the purchase price of all the 3.5+gallon per flush toilets in the
mUlti-family complex.A $95 voucher was available for the installation of
dual-flush toilets in MF residences.New MF residences could apply for
the $70 voucher available for installing DFTs in new construction.
18.Is a toilet retrofit on resale ordinance in effect for your service no
area?
19.List local jurisdictions in your service area in the left box and ordinance
citations in each jurisdiction in the right box:
B.Residential ULFT Program Expenditures
1.Estimated cost per ULFT/HET replacement:24.41
C."At Least As Effective As"
1.Is your AGENCY implementing an "at least as effective as"no
variant ofthis BMP?
a.If YES,please explain in detail how your implementation of this BMP
differs from Exhibit 1 and why you consider it to be "at least as effective
as."
D.Comments
As noted above,the District has offered an incentive to encourage
developers and builders to install dual flush toilets in new contruction.
This fiscal year,6 DFTs were installed through this program but are not
counted in the program totals.
http://bmp.cuwcc.orgibmp/print/printall.lasso 11/21/2006
STAFF REPORT
AGENDA ITEM 7a
TYPE MEETING:Regular Board
SUBMITTED BY:Hossein Juybari %'0
MEETING DATE:
PROJECT:
December 6,2006
P2 210 DIV.NO.ALL
APPROVED BY:
(ChieD
APPROVED BY:
(Ass!GM)
SUBJECT:
Rod Posada ~U';)'l.o~
Chief,Engineering
Manny Maga~~~
Assistant General·M~ger,Engineering and Operations
Informational Item -FY 2007 First Quarter
Capital Improvement Program (CIP)Report
GENERAL MANAGER'S RECOMMENDATION:
That the Board accept the FY 2007 First Quarter CIP Report for
review and receive a summary via PowerPoint presentation.
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To update the Board about the status of all CIP project
expenditure highlights,significant issues,progress,and
milestones on major projects.
ANALYSIS:
To keep up with growth and to meet our ratepayers'expectations
to adequately deliver safe,reliable,cost-effective,and
quality water,each year Otay WD staff prepares a six-year CIP
Plan that identifies the Otay WD infrastructure needs.The CIP
is comprised of four categories consisting of backbone capital
facilities,maintenance projects,developer's reimbursement
projects,and capital purchases.
The quarterly update is intended to provide a detailed analysis
of progress in completing these projects within the allotted
time and budget.Staff continues to strive to achieve the
targeted goal of at least 18-20%of the fiscal year bUdget
amount in the first quarter.
Expenditures in this First Quarter of Fiscal Year 2007 totaled
approximately $9.2 Million.This equates to 25%of the Fiscal
Year 2007 expenditure budget and exeeds our targeted goal.
FISCAL IMPACT:
In the budget process staff sets a cash flow target level for
the CIP projects.With the very large CIPs and the achievement
of the construction schedules we are exceeding those targets and
expect to accomplish nearly 100%of the budget over the next two
years.With this level of achievement,greater than the
historical levels,staff has re-evaluated the cash flow
requirements and is recommending that the upcoming debt issuance
be increased by $14.5 million to $42 million in order to
accommodate the CIP construction needs.The expected impact on
the projected rates is a shift from 3.9%to 5.1%in years 2010,
2011,and 2012.At this level,the District is expected to
maintain all the reserve target levels in all years,remaining
within the parameters of the Reserve Policy.The added debt
will temporarily drop the debt ratio below the target level of
150%;however,the District always remains above the 120%
covenant level even without using growth funds in the
calculation.The District's financial strength allows the
District to use this flexibility to meet changes in cash flow
needs and still meet all its Reserve Policy targets by the end
of the six-year rate model period.
STRATEGIC GOAL:
The CIP supports the mission of providing the best quality of
water and wastewater service to the customers of the Otay Water
District in a professional,effective,efficient,and sensitive
manner,in all aspects of operation,so that public health,
environment,and quality of life are enhanced.
LEGAL IMPACT:
None.
HJ!RR!RP:jf
P:\ENGRSEC\REPORTS\CIP Qtrly Report\2007\BD 12-06-06,FY 2007 First Quarter elP Report.doc
ATTACHMENT A
!SUBjEc,Tlip'RcjjEc;;TT:·······rlln;~···ffo~r;·~m;;;,atianal Item -FY 2007 First Quarter CIP Report
(Project P2210)
COMMITTEE ACTION:
The Engineering &Water Operations and the Finance &
Administration Committee reviewed this item in detail at
meetings held on November 15 and 20,2006 respectively.
The following comments were made:
•The approved CIP budget for FY07 consists of 90
projects that total $36.6 million.Overall
expenditures for the First Quarter of FY 2007 totaled
$9.2 million,which is 100%of the forecasted
expenditures for the quarter.It was noted that
construction change orders were at a -2%.
•The budget for the CIP is based on past experience and
historically the District completes approximately 80%
of the budgeted CIP by fiscal year end.
•The District completed 100%of the CIP last fiscal
year.It is anticipated that it will again complete
100%of the budget this fiscal year and will continue
to do so next year as well.It is expected that it
will then drop back to its normal level of 80%.
•As the District is budgeted to complete only 80%of
the CIP,it is causing a cash flow issue.
•Staff presented
flow issue:
Option 1:
two options to respond to the cash
Draw down reserves to meet cash flow
needs.
•The draw back to drawing down
reserves is that it would
negatively impact the District's
market rating which would affect
the District's debt issuance.
•This would also go against the
District's Reserve Policy.
Option 2:Increase the planned debt issuance
from $14.5 million to $42 million.
•Staff proposes to support the debt
by increasing the last few years
of the rate increase planned over
a six year period,as per the rate
model.The original plan was to
have a 5.4%increase for three
years and then dropping the
increases in the last three years
of the plan to 3.9%.Staff
proposes that the last three years
be increased to 5.1%which would
avoid a spike in rates and would
allow recovery of the debt.
•The District's operating debt
coverage ratio would drop below
the target of 150%,but will never
drop below the required 120%.It
then climbs back to 152%.The
legal debt coverage ratio would
stay well above the target range
of between 250%and 440%.
•If the District had no growth
(revenues through capacity fees),
it would still meet the required
debt Coverage ratio of 120%.
•With this option,all reserve
targets will also be met.
•
•
Staff recommends Option 2 to meet cash flow needs.It
was noted that the District is not spending additional
monies on the CIP,it is just spending the monies
sooner than anticipated.This is occurring as many of
the projects within the CIP are large projects which
are coming in on-time.Historically,the CIP
consisted of many smaller projects.
It was requested that staff forward a copy of the CIP
Quarterly Update Presentation,along with the staff
report,for future meetings so members have time to
review the information.
Upon completion of the discussion,the Committee supported
staff's recommendation and forwarding on to the Board of
Directors as an informational item.
$26.7 million
4.6 million
1.9 million
1.Capital Facilities:
2.Replacement/Renewal:
3.Capital Purchases:
Developer Reimbursement:
•To keep up with growth and to meet our customers'
expectations,District Staff prepared a six-year rolling CIP
Report.The CIP report contains information about budget,
allocations of funds,project costs,locations,descriptions,
justifications and schedules.
~•The approved CIP budget for FY07 consists of 90 projects that
total $36.6 million.These projects are broken down into four
categories:
J:!jghlights
•Overall expenditures for the First Quarter of Fiscal Year 2007
totaled approximately $9.2 million,which is 100%of our
forecast expenditures for the quarter.
~~~.;ConstructionChange Orders are at -20/0.
CIP FY07 FY07 %FY07 Total Total %
Description Budget LTD LTD BUdget
Cat Budget Expenditures Spent Budget Expenditures Spent
1 capital Facilities $26,701,000 $8,434,000 32%$195,706,000 $66,915,000 34%
2 ReplacementlRenewal $4,555,000 $268,000 6%$16,536,000 $3,734,000 23%
3 capital Purchases
$1,956,000 $504,000 26%$16,142,000 $11,544,000 72%
4 Developer
Reimbursement
$3,409,000 $21,000 1%$19,882,000 $3,656,000 18%
Jx·~r•NoT.8.
o;StGN-SoCONSTRUCTIQN - 4
COMP r;y IN u~.4oPLANNING·:2
Q~aOIJfll!Etl)'
;seJCO
MAJOR C1P PROJECTS •
<-:........:>'7"
P2008900-2 Pump stalioneP2028Resr14$$.2 Resef\i'OO"t.3MG
@ P2t29 Ground Water Exploration Program
t P2172 1485-t Pump Station Replacemant
P2185 Res -640-1 &2.RasBrKJirs 20.0MoR20tl"RecRGs ·450-1 R'\lIS0I'VQir 12,D MG
@ R20C4~.eePS •GOO·1 Pump Station
I {11,SOO GPM)
@ R2022Re<:PL -3O-1nch.-450 z:one.D.air}'
Mart Road to ':50-1 Reservoir
R2006 RWCWRF Force Main AirVac
Replacem~ts
P20Qg.Pl·:?eCWA I Helix to
000RegulaiIlfy So
P2425City ofS.0"Olay Wa1m Traa1mm\1
p~t 26 MGO C8pacifY
P2143 Res'-1~3 Re@fi!Nolr 2.0 MG
Pt2.7G944-1 &-2 Rsse-rvoil'5 Site Paving
•P2422SweetwaterSptingsAgsn.q
Inte:rconnection
(!)P2440 SR90'5 Utility Rel~i(Jl1lS
R20011 450-1 Rec Reservoir 1680-1 11/112003 1,030,000 106,000 1,136,000R2004PumStation
P1000 OWDSCADA 1/26/2005 420,000 0 420,000 354,816 0%84%11/30/06Documentation
P1210 Integrated Resources Plan 2/2612006 225,000 0 225,000 119,246 0%53%03/30/07
P2185 640-1 and 2 Reservoirs 11/112005 722,000 120,000 17%88%09/01/08
Cathodic Protection
Cathodic Protection 2,500 164,918 2%38%
P2028 1485-2 Reservoir 5/10/1999 132,700 158,215 290,915 246,890 119%85%06/30/07
P2028 1485-2 Reservoir -8/29/2003 5,000 6,800 11,800 9,110 136%77%06/30/07Landsca
P2037 980-3 Reservoir 10/3112005 49,700 0 49,700 33,713 0%68%04/01/07
P2037 980-3 Reservoir -2116/2006 5,000 0 5,000 2,292 0%46%ON HOLD.Construction Review
P2037 980-3 Reservoir -Electrical 3/13/2006 13,220 0 13,220 6,325 0%48%Services
803-4 Reservoir -
Landsca e
P2168 803-4 Reservoir -Electrical 412912004 16,660 0 16,660 12,120 0%73%
P2191 850-4 Reservoir 1217/2005 15,695 0 15,695 4,185 0%27%12130/06
P1291 850-4 Reservoir 6/9/2006 8,500 0 8,500 6,500 0%76%12130/06
P2416 Sweetwater Authority,SR-2123/2006 4,800 5,000 9,800 6,917 104%71%12131/06125UtilityRelocation
P2440 SR-905 Utility Relocations 7/9/2004 200,000 26,900 226,900 215,815 13%95%11/30/06
P2022 30"Recycled Water 9/2212003 1,585,000 245,136 1,830,136 1,769,316 15%97%12130/06Pipeline
P2053 RWCWRF -R.O.Building 1/4/2006 12,250 0 12,250 6,413 0%52%12130/07Remodel
DESIGN TOTALS
Recycled Water Irrigation
Plancheck &Inspection 3/30/2003 250,000 30,000 280,000 259,474 12%93%12131/06
(Ph.1)
Recycled Water Irrigation
P2258 Plancheck &Inspection 12120/2004 230,000 40,000 270,000 185,645 17%69%12131/06
(Ph.2)
Recycled Water Irrigation
P2258 Plancheck a'nd Inspection,10/11/2005 250,000 0 250,000 69,533 0%28%06/30/07
Ph.1
PUBLIC SERVICES TOTALS
85,300 14,000
Various On-Call CM and Inspection 8/1/2005 200,000 0 200,000 28,351 0%14%
R2022 30"Recycled Pipeline CM 6/28/2005 1,244,201 0 1,244,201 541,4n 0%44%01/16/07Services
R2001/450-1 Rec Reservoir /680-1 12115/2005 825,000 0 825,000 164,101 0%20%04/01/07R2004PumpStation
CONSTRUCTION /INSP.TOTALS
On-Call Environmental 100,000 0 100,000 37,106 0%37%Services
P1253 HMA &Associated 4/20/2006 566,444 0 566,444 5,022 0%1%03/01/08Mitiation Projects
P2143 1296-3 Reservoir 5/812006 0%5%09/30/07
ENVIRONMENTAL TOTALS 0%6%
GRAND TOTAL 9%66%
ORIGINAL TOTAL REVISED ToTAL
CONSIBUCTIDN CONTRACT EARNED
cormw:TOR AMOUNT 0ADIR9 1'i .DAJE
Ortiz Cor.$14,747,600 $43,553 $14,704,047 $13,904,333
Meter Sho Remodel Blair Rasmussen $60,747 $0 $60,747 $0 0.00°1<0%
Sweetwater Springs Arrieta
Interconnection Construction $129,884 $0 $129,884 $129,884 0.00"lc 100%
450-1 Recycled Reservoir I
680-1 Recycled Pump
Station TC Construction
Fonner Cutr1Int Project FY07 Remaining Total Total
CIPNo.ClP No.Description Manager Budget FY07 Project Project Comments
BUdget Budget Balance
CAPITALFACILITY PROJECTS
006 P2006 5 12 -7 6.055 6.047 6 100%Com lete and Acce ted.Warrant issues.
Board approved a Professional Service
Agreement with IEC on October4,2006.
PL-36-lnch,SDCWAOtay FCF No.14 to RegUlatory Staff held the Kick-off Meeting on October
009 P2009 Site Ju ari 675 36 639 16490 176 16,314 1%11 2006.
Completeand Accepted.Retention paid in
026 P2026 Res 1465-2 Reservoir 1.6 MG Ri e er 50 162 ·132 3,250 3163 67 96%FY07,
W033 P2033 PL -16-lnch.1296 Zone,Melod Rd.•Cam oIPresilia Padilla 6 0 6 1626 4 1,622 0%Pro'ect delerredtofuture ears.
Project on hold due toother higher
037 P2037 Alex 50 5 45 13.204 540 12664 4%riorities.
036 P2038 Riendeau 80 30 50 1.575 75 1,500
040 P2040 Res 1655-1 Reservoir0.5 MG Alex 45 2 43 2,055 474 1,561
129 P2129 Peasle 25 0 25 2,530 551 1979
143 P2143 Padilla 345 56 269 3,379 160 3.219
Retention paid in
166 P2166 Ri r er 265 531 -266 4.465 4,121 344
172 P2172 AJex 237 27 210 1.997 150 1.647 ress.
165 P2165 Ri r er 1,000 19 961 27.000 1,716 25.264
190 P2190 Reindeau 2 0 2 120 3 117
W191 P2191 Res -650-4 Reservoir 2.2 MG Padilla 1,256 60 1,196 2,966 534 2.454
W256 P2256 PS-LowerOta Pum Station Padilla 105 14 91 7605 1,962 5,643
624-1 Reservoir Disinfection Facility,
295 P2295 InletiOutletiB ass and 613-1 Reservoir Demo.Ri er er 500 3 497 4500 3.914 566
PL -20-lnch,657 Zone,Summit Cross-Tie and 36-
W316 P2316 Inch Main Connections Padilla 75 0 75 600 56 544
PL·12-lnch,603 Zone,Jamul Drive Permastran
W356 P2356 Pi eline Re iacement Riendeau 55 6 49 660 61 599 9%30%lans in ro ress.
Project on hold due to other higher
W357 P2357 PS -657-1/850-1 Pum Station DemolitiOn Padilla 5 0 5 300 0 300 0%rloritias,
Res -Dorchester Reservoir and Pump Station
W370 P2370 Demolilion Padilla 23 0 23 100 13 67 13%Pr .ect is on hoid due to other
PL -12-lnch,832 Zone,Steele Canyon Road -Via
W367 P2367 Caliente/Cam 0 Riandeau 25 4 21 400 41 359 10%30%lansin r ress.
PL -3D-Inch,980Zone,980 Reservoirs to Hunte
W399 P2399 Par1<wa Ri er er 0 2740 2736 4
W422 P2422 A enc Interconnections Ri ar ar 160 49 111 306 209 99
W425 P2425 20 4 16 100 43 57
Total
Project
Expenses
Total
Project
BUdget
Remaining
FY07
Budget
Expenditures
Through
09130106
FY07
BUdget
Project
ManagerDescription
P2441 Henderson 2473 91 2.382 2.742 1,583 1159
W447 P2447 Stevens 80 0 80 80 22 58
W449 P2449 Stevens 225 0 225 300 46 254
Otay River GroundwaterWell Schedule to proceed is March 2007 for the
W450 P2450 Demineralization/Develo ment Peasle 5 0 5 5000 0 5000 0%JointFeasibili Stu effort with SWA.
Proposition 5-Grantfor Feasibility StUdy
effort was notawarded to Otay,hence no
W451 P2451 Peasle 2 0 2 1000 0 1000 0%ex ndilUres for this FY contem lated.
W453 P2453 Riendeau 5 0 5 2.300 0 2300 0%Caltrans driven.
W454 P2454 Riendeau 253 6 247 465 6 459 1%In construction.
Pending outcome of Otay Mountain Well
exploration effort,perterms of an existing
agreement,expenditures in FY2007 may
P2457 50 0 50 6500 0 6500 0%not occur.
P2458 361 0 361 7513 0 7513 0%On schedule.
R2001 4.300 1660 2640 9.967 6.786 3.181 68%On schedule.
Projectcomplete and accepted.Negotiating
R2OO3 RecRes -68D-1 Reservoir 3.4 MG 250 1 249 4,350 4.073 2n 94%reimbursement.
R2OO4 RecPS -6ao-l Pum Station 11.500GPM 4300 1726 2.574 8,333 5,959 2374 72%On schedule.
RecPL -3D-Inch,450 Zone,Olay Valley -Dairy
R2022 Mart/450-1 Reservoir 7500 3797 3.703 23.600 19,323 4277 82%Pro't ahead of schedule.
R2034 RecRes -86D-l Reservoir 4.0 G 120 0 120 3.800 1 3.799 0%
RWCWRF R.O.Building Remodel and Office The project will be advertised during the
R2053 Furniture 289 16 273 422 88 334 21%2ndQuarterFY07.
RecPL -24-lnch,860 Zone,Alta Road -Ma
R2077 GateJAirwa 50 0 50 3000 21 2.979
RecPL-16-lnch,944 Zone,Lane Avenue -Proctor
R2081 Valle /Pond NO.1 150 20 130 350 20 330 6%PDR com leted.
RWCWRF Force Main AirVac Replacements and 60%design completed.Delayed for
R2086 Road 1m rovements 793 40 874 138 736 16%Federal Environmental Com fiance.
RecPL -16-lnch,944 Zone,Wueste Road·Olympic
R2087 Parkwa /Ota Treatment Plant 100 11 3.598 11 3587
RecPL -24-lnch,860 Zone,County Property Roll
R2088 Reservoir/860-1 Rec c1ed Reservoir 60 0 1,500 0 1500 0%Deja ed due to hi her
North District Recycled Water(Reguiatory
R2089 Com lIance 100 0 415 0 415
52015 Calavo Lift Station Re lacement 133 21 675 63 612
Former Cunent
CIP No.ClP No.
Remaining
Former Current Project FY07 Expenditures Remaining Total Total Total Total
CIPNo. CIPNo.
Description Manager Budget Through FY07 Project Project Project Percent Comments
09/30/06 Budget BUdget Expenses Balance Budget
Spent
RENEWAL &REPLA EM
36-lnch Main Pumpouts and AirNacuum Ventilation On hold.Waiting for The Pointe shutdown
W267 P2267 Installations Henderson 150 0 150 195 56 139 29%to rtorm work.
Contractor started construction.Work will
Operations EOC and Meter Shop Remodels and EOC be completed during the 2nd quarter
W359 P2359 Ma s Ju ari 71 7 64 190 102 88 54%FY2007.
Engines #1 and #43 retrofits complete,
W366 P2366 APCD En ineR lacernenls and Retrofits Pedroza 150 29 121 2,438 1381 1,057 57%awaitin sourcelest results
Budget is understated in the District's
Budget Book by $625,000.This is an
administrative error that will be corrected by
W382 P2382 Bur au 1017 22 995 1,942 958 984 49%Finance at mid-ear.
W416 P2416 Riendeau 210 29 181 700 487 213 70%In construction.
W440 P2440 Riendeau 1191 33 1,158 2260 452 1.808 20%In construction.
W456 P2456 Henderson 500 117 383 3.510 117 3,393 3.3%On schedule.
S012 P2459 Riendeau 350 29 321 420 29 391 7%60%lans in ro ress.
S012 52012 Pedroza 916 0 4,881 151 4.730 riorities.
Total:4,555 268 3,371 16,536 3,734 12,802
CAPITAL PURCHASE PROJECTS
Budgetis understa1ed in the District's
Budget Bookby $231,300.This is an
administrative errorthat will be corrected by
Finance atmid-year. Exploring fleet
P2282 Vehicle Ca ital Purchases Porras 497 0 497 2.403 1.140 1263 47%leasin o lions.
Partially complete.Awaiting quotes for field
Porras 59 28 31 1,170 551 619 47%e ui ment.
Stevens 385 290 95 3,762 2,828 934
Stevens 315 65 250 1,795 1,237 -S58
Former Current FY07 Expenditures Remaining Total Total Total
CIPNo.CIPNo.Description BUdget Through FY07 Project Project Project Comments
09/30/06 Budget BUdget Expenses Balance
DEVELOPE.R REIMBURSEMENT PROJECTS
PL -2G-lnch,850 Zone,Jamacha Boulevard.
026 P2026 Re ulato SitefTrace Road 50 21 29 1,100 1044 56 95%Pro'ectAcce ted
PL -16-lnch,980 Zone,Pacific Bay Homes Road-This project is operationally complete but
W070 P2070 Proctor Valle 11296 H droPS 500 0 500 500 0 500 0%not etacce ted.
PL -36-lnch,980 Zone,Proctor Valley Road -PB
W081 P2081 RoadlPB Bnd 0 546 299 247
PL -12-lnch,711 Zone,La Media Road -Birch/Rock
Wl04 P2104 Mountain 110 0 110 833 0 833 0%This et started.
PL -12-lnch,711 Zone,Rock Mountain Road -La
Wl07 P2107 Media/SR 125 195 0 195 722 0 722 0%This ro'ect has not et started.
Multiple projects within this CIP.One
PL -16-lnch,711 Zone,Hunte Parkway project accepted,one project 75%
W121 P2121 01 iclEastLake 600 0 600 1174 0 1 174 0%com lete.
Multiple projects within this CIP.One
PL -16-lnch,711 Zone,EastLake Parkway project accepted,one project 75%
W133 P2133 01 m iclBrich 190 0 190 750 0 750 0%com lete.
MUltiple projects within this CIP.One
project accepted,one project 75%
P2134 65 0 65 412 0 412 0%com lete.
Multiple projects within this CIP.One
project accepted,one project 75%
P2164 200 0 200 500 0 500 0%com lete.
P2205 300 0 300 1,900 1,617 283 85%Com lete acce ted,and reimbursed.
This project is operationally complete but
P2325 45 0 45 46 0 46 0%not et acce ted.
Three projects within this CIP.All
compiete and accepted,waiting for
16%reimbursement r uest.
Former Current Project FY07 Remaining Total Total
CIPNo.CIPNo.Description Manager BUdget FY07 Project Project Comments
Budget BUdget Expenses
PL -12-lnch,624 Zone,La Media Road -Village
W402 PZ402 7/0ta Valle Ri er er 50 0 50 444 0 444 0%This ro t has not et started.
PL -12"to 16"Oversize,803 Zone,Dehesa Road-Projectaccepted.Potential litigation of
W414 P2414 Dehesa Meadow/OWD Bnd 25 0 25 275 142 133 52%claims.
PL-16-lnch,711 Zone,Birch Road -La Media/SR Three projects within this CIP.All are75%
Wl0l P2435 125 250 0 250 531 0 531 0%com lete.
Multiple projects within this CIP.One
project accepted,one project75%
A031 R2031 160 0 160 229 0 229 0%com lete.
La MUltiple projects within this CIP.All are
A033 R2033 230 0 230 788 0 788 0.0%75%com lete.
Three projects within this CIP,two are
RecPL.12-lnch,680Zone,Hunte Parkway complete and accepted,one is 75%
R040 R2040 o m iclEastLake 200 0 200 1059 0 1,059 0%com lete.
RecPL -8-lnch,944 Zone,EastLake Parkway -
R041 R2041 Birch/Rock Mountain Ri er er 130 0 130 282 0 282 0%Pro'ect is 75%c.om lete.
RecPL -8-lnch,944Zone,Rock Mountain Road
R042 R2042 125/EastLake 0 141 0 141 0%This ro'eet has not et started.
AecPL -8-lnch,944Zone,Rock Mountain Road -La
R2043 Media/SR 125 0 235 0 235
RecPL -12-lnch,680 Zone,La Media Road
A2047 Birch/Rock Mountain 100 0 100 435 0 435
RecPL 16-lnch,860 Zone,Airway Road.Otay
R2058 Mesa/Alta Ri 0 2,000 319 1.681
RecPL -24-lnch,680 Zone,Olympic Parkway -Village
R2082 2/Herita Ri 0 1,747 0 1747 0%This et start.ed.
ReePL 2D-lnch,680 Zone,Heritage Road -Village
R2083 2/01 m ic 0 340 0 340 0%This
ReePL -2D-lnch,680 Zone,Village 2 -Heritage/La
R2084 Media 0 971 970 0%This ro'ecthas not et started.
ReePL -2D-lnch,680 Zone,Village 2 -High
R2085 SchooVO m ic 1 0 1 422 0 422 0%This ro'ect has not et started.
Total DeveloperReimbursment Projects 3,409 21 3,388 19,882 3,656 16,226 18%
AGENDA ITEM 7b
,STAFF REPORT
5
December 6,
2006
P2185 DIV.
NO.
MEETING
DATE:
C.I.P.I
G.F.NO:
Regular Board
Ron Ripperger ~
Rod Posada ,:~\~~~'-.
Chief,Engineering
_ .to-_
Manny Magana'v\"_.
Assistant General ~~nager,Engineering and Operations
Award of a Construction Contract for the 640-1 and 640-2
Reservoirs Project
APPROVED BY:
(Ass!.8M):
SUBMITTED BY:
SUBJECT:
APPROVED BY:
(Chief)
TYPE MEETING:
GENERAL MANAGER'S RECOMMENDATION:
That the Board:
1)increase the project budget from $27,000,000 to $29,500,000,and
2)award a construction contract to Pacific Hydrotech Corporation,
Inc.(Pacific Hyrdotech)in the amount of $24,894,000 for the
construction of the 640-1 and 640-2 Reservoirs Project (See
Exhibits A and B for the project location).
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To obtain Board authorization to award a construction contract to
Pacific Hydrotech for the construction of the 640-1 and 640-2
Reservoirs Project.
ANALYSIS:
This construction project consists of four main elements of work.
The first portion includes earthwork to prepare the site for the
installation of two ten million gallon prestressed concrete,circular
reservoirs.The second includes installing nearly 12,000 lineal feet
of CML&C steel pipe ranging in diameter from 12-inch to 42-inch~The
third element is the construction of the two reservoirs.Finally,
the existing 520-1 Reservoir that was constructed in 1962 will be
demolished due to its age and problems with its hydraulic
compatibility within the Regulatory Site.
Infrastructure Engineering Corporation,the District's consultant,
designed the reservoir project and developed the bid contract
documents.Staff utilized the services of WRA &Associates and RBF
Consulting to conduct a final construction risk assessment review
prior to bid.This review resulted in an increase of $1.1 Million in
allowances to the project for a variety of critical items such as
providing a cost loaded schedule,installing soundwall barriers,
regulated material identification and removal,locating unknown or
unidentified utilities,suspension of blasting operations and
additional potholing.These bid allowances will be used only if
required.
The project was advertised for bid on September 18,2006;
subsequently five addenda were sent out to all bidders and plan
houses to address contractors'questions and clarifications to the
contract documents during the bidding period.Bids were publicly
opened on November 9,2006,with the following results:
ENGINEER'S ESTIMATE
CONTRACTOR
1 Pacific Hydrotech Corp.(Perris,CAl
2 SEMA Construction,Inc.(Lake Forrest,CAl
3 Gateway Pacific Contractors,Inc.(Sacramento,CAl
4 T.C.Construction Company,Inc.(Santee,CAl
5 SSC Construction Inc.(Corona,CAl
6 CDM Constructors Inc.(Rancho Cucamonga,CAl
$25,810,000
TOTAL BID
AMOUNT
$24,894,000
$26,765,000
$27,479,960
$29,818,500
$30,705,000
$35,552,000
Staff estimated the total CIP project budget was $27,000,000 during
the budget preparation process for Fiscal Year 2007.At that time,
the engineer's estimate without allowances was $24,710,000.Staff
felt it was too conservative and reduced the estimate to $24,100,000
for budgeting purposes.However,this number did not include any
contingencies for change orders or allowances for unknown issues
encountered during construction.After adding a 3%change order
contingency,$1.1 Million in allowances,increased dollars for staff
time during construction and additional funding for a greater effort
for construction management,the budget needs to be increased by
$2,500,000 to $29,500,000.Please see Attachment B for a comparison
between the original budget and the revised budget.
The evaluation process included reviewing all bids submitted for
conformance to the contract documents.The lowest bidder,Pacific
Hydrotech,submitted a responsible bid and holds a Class A
Contractor's License as required by the contract documents and has a
Hazardous Substances Removal certification.
2
The District has no past experience with Pacific Hydrotech.
References were checked and Pacific Hydrotech found to be a highly
rated company.Staff also verified that it can comply with the
bonding requirements for this project.Per the public competitive
bidding process,staff is recommending the award of a construction
contract to Pacific Hydrotech in the amount of $24,894,000.
FISCAL IMPACT:
The total budget for CIP P2185 is $27,000,000,as approved in the
2007 budget process.The actual costs paid on this project as of
November 7,2006,are $1,735,917.Total expenditures plus
outstanding commitment and forecast to date,including this contract,
are approximately $29,500,000.Based on the cost analysis performed,
staff has determined that a budget increase is necessary.Attachment
C is a table listing commitments,expenditures,and projected final
costs.
With the revisions to the planned cash flows and debt financing,as
outlined in the "FY 2007 First Quarter Capital Improvement Program
(CIP)Report",the funds will be available from the expansion and
betterment funds.
STRATEGIC GOAL:
This project supports the District's Mission statement,"To provide
the best quality of water and wastewater services to the customers of
Otay Water District,in a professional,effective,efficient,and
sensitive manner ...".This project fulfills the District's Strategic
Goals No.1 -Community and Governance,and No.5 -Potable Water,by
maintaining proactive and productive relationships with the project
stakeholders and by guaranteeing that the District will provide for
current and future water needs.
LEGAL IMPACT:
None
HJ/RR/MA:jf
Attachments
P:\WORKING\CIP 00185\Staff Reports\BD 12-06-06,640-1,2 Contract AwardV2.doc
3
CIP 2185
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o:3/'~......_----...~.....__...._--------------------_.._---.....co~OTAY WATER DISTRICT
GPROPOSED
~640-1 AND 640-2 RESERVOIRS~o
:;W.O.30018 LOCATION MAP
cL ..-----......-------Ilil!~~~~~~---------------..EXHIBIT A
Water
Reservoirs
EXHIBIT B
~!L---:..~_;_;_;_;::::_:_:;;;:___;:::__-------'--------------l
ATTACHMENT A
sUBjIEc;rjpRoIJECT:fAA~W;;alr~d of a Construction Contract for the 640-1 and 640-2
Reservoirs Project (P2185)
COMMITTEE ACTION:
The Engineering &Water Operations and the Finance &
Administration Committee reviewed this item in detail at
meetings held on November 15 and 20,2006 respectively.The
following comments were made:
•Staff is requesting that the board increase the 640-1 and
640-2 Reservoir Project budget from $27 million to $29.5
million and award a construction contract to Pacific
Hydrotech Corp.,Inc.in the amount of $24,894,000 for the
construction of the 640 reservoirs.
•The district received six bids for the project which were
publicly opened on November 9,2006.Pacific Hydrotech
Corp.was the apparent lowest responsive bidder.
•Staff had two consultants produce a risk assessment report
to evaluate construction risks/unknown issues that may come
up during construction and recommends an increase of $1.1
million to the budget to accommodate such risks as:
Possibility of the need to install sound wall barriers;
Locating unknown or unidentified utilities;
Possibility of suspending blasting operations and the
need to do additional potholing.
•The monies may not be utilized,but it was felt that it
would be prudent to include monies to cover such risks.
•The budget also includes an increase for:
Staff costs of $621,803.56;
Contingency of 3%for consultant contract needs of
$746,820.
•The contingency was built in as staff wished to make the
board aware of the possible full cost of the project which
is estimated at $29.5 million.
•It was noted that this project was reviewed with the Valle
de Oro Planning Group.By working with the planning group,
the District will need to only complete a Negative
Declaration,as opposed to a full Environmental Impact
Report.
•It was discussed that a contractor had indicated that it
was difficult to accurately cost the grading of the project
site because of the unknowns and he felt that there was not
enough information to accurately bid the project.Staff
indicated that contractors must still interpret and make
assumptions based on the findings of the geotechnical
investigation.Staff will explore again with the
construction manager and construction contractor as part of
the value engineering review of the project.
•Should the board approve this item at the December 6,2006
board meeting,the contractor would start immediately to
process the required paperwork and order the materials
needed for the project.It is anticipated that they would
start grading and construction by mid-January or early
February 2007 and construction is expected to take
approximately 660 days.
Upon completion of the discussion,the Committee supported
staff's recommendation and forwarding to the Board of Directors
as an Action Item.
5
ATTACHMENT B
[SUi3JECr/PR6JECT:TAwardofa'Construction Contract for the 640-1 and 640-2
i Reservoirs Project -Budget Comparison
Otay Water District
P2185 -Res -640-1 Reservoir 20.0 MG
Date Updated:November 7,2006
Phase OriginalBudget RevisedBudeget Variance
Planning
Studies $500,000.00 $118,929.39 $(381,070.61)
----_._~-----._-
Miscellaneous $-$439,828.84 $439,828.84
Environment $100,000.00 $-$(100,000.00)
Preliminary Design $100,000.00 $-$(100,000.00)
Total Planning $700,000.00 $558,758.23 $(141,241.77)
Design .
Subcontract/Consultant $800,000.00 $863,258.64 $63,258.64
In House/Labor $200,000.00 $284,757.61 $84,757.61
Total Design $1,000,000.00 $1,148,016.25 $148,016.25
Construction
In House/Labor $300,000.00 $921,803.56 $621,803.56
Miscellaneous $30,601.96 $30,601.96..
Construction Contracts $24,100,000.00 $24,894,000.00 $794,000.00
----~_.--.._-
3%Contingency $746,820.00 $746,820.00
Consultant Contract (CM)$900,000.00 $1,200,000.00 $300,000.00
Total Construction $25,300,000.00 $27,793,225.52 $2,493,225.52
Grand Total $27,000,000.00 $29,500,000.00 $2,500,000.00
7
ATTACHMENT C
...........................................................••••····••·•·..·••··..··1
SUBJECTIPROJECT:I Award of a Construction Contract for the 640-1 and 640-2
i Reservoirs Project -Budget Detail
............1.........HH·••"'
Otay Water District
P2185 -Res -640-1 Reservoir 20.0 MG
Date Updated:November 7,2006
Outstanding Vendor/BUdget Committed Expenditures Commitment&ProjectedRnalCost Comments$27,000,000 Forecast
Planning
Studies $118,929.39 $118,929.39 $118,929.39 Boyle Engineering
In House/Labor $102,592.36 $102,592.36
$.-$$223.58 TigerReprographicsPrinting223.58 223.58
Office Supplies $25.05 $25.05 $25.05 Petty Cash Custodian
Gas &Elelctric $750.00 $750.00 $750.00 San Diego Gas &Electric
Subcontract $175,783.84 $175,783.84 $175,783.84 FMS (No Detail)
$153,831.91 $153,831.91 $153,831.91 FMS (No Detail)
Miscellaneous $362.25 $362.25 $362.25 Bob Tumer's Crane Services Inc.
Chemical Feed Systems $6,169.48 $6,169.48 $6,169.48 Core-rosion ProdUcts-_.._"
$$$Postage 26.57 26.57 26.57 Fed-Ex
Service Contracts $63.80 $63.80 $63.80 Sedona Staffing
Land/Easement Acquisition $-
Total Planning $456,165.87 $558,758.23 $-$558,758.23
Design --Subcontract $8,499.72 $8,499.72 $8,499.72 E&JWeed Abatement Co.
Consultant Contracts $822,000.00 $740,215.00 $81,785.00 $822,000.00 Infrasturcture Engineering Corp-_._.
$$$682.01 682.01 682.01 Environmine
$7,800.00 $7,800.00 $7,800.00 Fire Prevention Services Inc.
$600.00 $600.00 $600.00 Pacific Sourhwest Biological
$4,720.00 $4,720.00 $4,720.00 WRA &Associates
$9,711.41 $9,711.41 $9,711.41 John Powell &Associates
Regulatory Agency Fee $1,250.00 $1,250.00 $1,250.00 State of Califomia
In House/Labor $284,757.61 $284,757.61
Materials $537.10 $537.10 $537.10 Traffic Control Services Inc-_._-
$$$152.00 152.00 152.00 Allied Trench Shoring Services
$$$---
Advertise and Award 7,306.40 $26.94 7,279.46 7,306.40 OCB Reprographics...._-_.-
Total Design $863,258.64 $1,054,231.79 $93,784.46 $1,148,016.25
Construction
In House/Labor $92,324.55 $809,479.01 $901,803.56
Materials $122.40 $122.40 $122.40 Office Depot
--_.'.~--.
$$$5,466.34 National Waterworks Inc.5,466.34 5,466.34
Temporary Labor ------$382.80 $382.80 Sedona Staffing----$-$Shipping 20.62 $20.62 20.62 Fed-Ex
-~_.._--
$$San Diego Gas &ElectricConstructionContracts23,377.00 $23,377.00 23,377.00----$$$Pacific Hydrotech Corp24,894,000.00 24,894,000.00 24,894,000.00--_..---$$$--~-"gency @3%746,820.00 746,820.00 746,820.00
$$$-----Consultant Contract (CM)1,200,000.00 1,200,000.00 1,200,000.00 Construction Manager
$$$
-_.-.._.
Burke Williams &Sorensen LLPProfessional&Legal Fees 96.00 96.00 96.00
$$
..$--Garcia,Calderon &Ruiz487.20 487.20 487.20
$$--San Diego Daily ScriptsServiceContracts649.60 $649.60 649.60------._-----------._--_.
$$AccpVclose-oul 20,000.00 20,000.00 In House Staff
Total Construction $26,871,039.16 $122,926.51 $27,670,299.01 $27,793,225.52
Grand Total $28,190,463.67 $1,735,916.53 $27,764,083.47 $29,500,000.00
AGENDA ITEM 8a
5TAFF REPORT
December 6,2006
DIV.NO.AllW.OJG.F.NO:
MEETING DATE:
Sean prendergast",,~
Payroll/AP Supervlsor ~
Joseph R.Beachem,ChZ·Financial OfficerGerman~esistantGeneral ManagerAPPROVEDBY:
(Asst.GM):
TYPE MEETING:Regular Board
SUBMITTED BY:
APPROVED BY:
(Chief)
SUBJECT:Director's Expenses for the 1st Quarter of Fiscal Year 2007
GENERAL MANAGER'S RECOMMENDATION:
This is an informational item only.
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To inform the Board of the Director's expenses for the 1st
quarter of Fiscal Year 2007.
ANALYSIS:
The Director's expense information is being presented in order
to comply with State law.(See Attachment B for Summary and C-H
for Details.)
FISCAL IMPACT:
None.
STRATEGIC GOAL:
Prudently manage District funds.
LEGAL IMPACT:
Attachments:
A)Committee Action Form
B)Director's Expenses and per Diems
C-H)Director's Expenses Detail
'I
ATTACHMENT A
SUBJECTIPROJECT:Director's Expenses for the 1st Quarter of Fiscal Year 2007
COMMITTEE ACTION:
This item was presented to the Finance and Administration
Committee on November 20,2006 and the committee supported
staff's recommendation to present this to the Board.
Y:\Board\CurBdPkg\FINANCE\CommMtgDirExp120606rev.doc
Attachment B
BOARD OF DIRECTORS'
EXPENSES AND PER-DIEMS
FINANCE AND ADMINISTRATION MEETING
NOVEMBER 20,2006
Policy 8 requires that staff present the Expenses and
Per-Diems for the Board of Directors on a Quarterly
basis:
•Fiscal Year 2007,1st Quarter
•The expenses are shown in detail by Board
member,month and expense type.
•This presentation is in alphabetical order.
•This information was presented to the Finance and
Administration Committee on November 20,2006
Board of Directors'Expenses and Per-Diems
Fiscal Year 2007 Quarter 1 (Jul 06-Sep 06)
•Director Bonilla
•Director Breitfelder
•Director Croucher
•Director Lopez
•Director Robak
•Total
0.00
$1,339.66
$800.00
$1,035.10
$2,028.95
$5,203.71
Director Bonilla does not request
Per-Diem reimbursements.
Director Bonilla
Fiscal Year 2007 Quarter 1
•Meetings Attended
•Meetings Paid
•Quarterly Total
•Fiscal Year-to-Date 2007 (JuI06-Sep06)
-------..----_._..._.-._-----------_._--...-..__._-.__....-_._---------------_._------_.~~
Director Brietfelder
Fiscal Year 2007 Quarter 1
Jul 06 Aug~Sep~Qtrl
•Mileage Business 55.18 13.35 37.38
•Mileage Commute 26.70 13.35 26.70
•Business Meetings 60.00 32.00 20.00
•Seminars &Travel 55.00
•Director's Fees 400.00 200.00 400.00
•Monthly Totals 541.88 258.70 539.08
•Meetings Attended 11 12
Meetings Paid 4 2
•Quarterly Total
•Fiscal Y ear-to-Date 2007 (JuI06-Sep06)
12
4
1,339.66
1,339.66
Director Croucher
Fiscal Year 2007 Quarter 1
Jul06 Augi!Q Sep 06 Qtrl
•Mileage Business
•Mileage Commute
•Director's Fees 100.00 300.00 400.00
•Seminars
•Business Meeting
•Monthly Totals 100.00 300.00 400.00
•
•Meetings Attended 1 3 4
•Meetings Paid 1 3 4
•Quarterly Total 800.00
•Fiscal Year-to-Date 2007 (JuI06-Sep06)800.00
------------
Director Lopez
Fiscal Year 2007 Quarter 1
•Meetings Attended 2 3
•Meetings Paid 2 3
•Quarterly Total
•Fiscal Year-to-Date 2007 (JuI06-Sep06)
4
4
1,035.10
1,035.10
Director Robak
Fiscal Year 2007 Quarter 1
Jul06 Aug 06 Sep 06 Qtr1
•Mileage Business 46.28 44.06 31.15
•Mileage Commute 1.78 5.34 5.34
•Business Meetings 40.00
•Director's Fees 600.00 700.00 500.00
•Conference 55.00
•Monthly Totals 688.06 749.40 591.49
•Meetings Attended 10 9
•Meetings Paid 6 7
Quarterly Total
•Fiscal Year-to-Date 2007 (JuI06-Sep06)
8
5
2,028.95
2,028.95
Board of Directors'Expenses and Per Diems
Fiscal Year 2007 to Date (lui 06-Sep 06)
•Director Bonilla
•Director Breitfelder
•Director Croucher
•Director Lopez
•Director Robak
•Total
0.00
$1,339.66
$800.00
$1,035.10
$2,028.95
$5,203.71
Board of Directors'Expenses and Per Diems
Fiscal Year 2007 to Date (Jul 06-Jun 07)Projected
•Director Bonilla
•Director Breitfelder
•Director Croucher
•Directo'r Lopez
•Director Robak
•Total
0.00
$5,358.00
$3,200.00
$4,140.00
$8,112.00
$20,810.00
OTAYWATERDISTRICT
ADMINISTRATIVE EXPENSES -BOARD
July 1,2006 -September 30,2006
ATTACHMENT C
SECTIONC
JAIME BONILLA (DETAILEDIN SECTIOND):
5211 Mileage -Conunuting
5211 Mileage -Business
5212 Travel
5214 Busim::ss meetings
5114 Director's fees
5241 Telephone
52J3 Seminars and conferences
Total
Jul-06 Aug-06 Sep-06 Oct-06 Nov·116 Dec-06 Jan-07 Feb-07 Mar-07 Apr-07 May-07 Jun-07 Total
LARRY BREITFELDER(DETAILED IN SECTION E):
5211 Mileage -Commuting $26.70 13.35 26.70 $66.75
5211 Mileage -Business 55.1H 13.35 37.3H 105.91
5212 Travel
5214 Business meetings 60.00 32.00 20.00 1l2.00
5114 Director's fees 400.00 200.00 400.00 1.000.00
5241 Telephone
5213 Seminars and conferences 55.nO 55.00
TOlal 541.88 25H.70 539.08 $1.339.66
Printed Datell/8/2006
GARY D.CROUCHER (DETAILEDIN SECTIONF):
5211 Mileage -Commuting
5211 Mileage -Business
5212 Travel
5214 Business meetings
5114 Director's fees 100.00 300.00 400.00
5241 Telephone
5213 Seminars and conferences
Total 100.00 300.00 400.00
JOSELOPEZ(DETAILED LN SECTION G):
5211 Mileage -Conunuting 13.35 26.70 40.05
5211 Mileage -Business
5212 Travel
5214 Business meetings
5281 Director's lees 200.00 300.00 400.00
5241 Telephone
5213 Seminars and conferences 55.00
Total 213.35 326.70 495.05
MARK ROBAK (DETAILED IN SECTIONH):
5211 Mileage -Commuting 1.7H 5.34 5.34
5211 Mileage -Business 40.28 44.06 31.15
5212 Travel
5214 Business meetings 40.00
5114 Director's fees 600.00 700.00 500.00
5241 Telephone
5213 Seminars and conferences 55.00
TOlal 688.00 749.40 591.49
TOTALS:
5211 Mileage-Commuting $41.83 $45.39 $72.09 $
5211 Mileage·Business 101.46 57.41 68.53
5212 Travel
5214 Businessmeetings 100.00 32.00 20.00
5114 Director's fees 1,300.00 1,500.00 1,700.00
5241 Telepbone
5213 Seminarsandconferences 165.00
Total $1.543.29 $1.634.80 $2.025.62 $
F:lSEPT06SUMMARY YTD SEPT 06
$
$
$
$
$
$
$
$
$
$
$$
$
$
$
$
$
$
$
$
800.00
800.00
80.10
900.00
55.00
1.035.10
12.46
121.49
40.00
1.800.00
55.00
2.028.95
159.31
227.40
152.00
4,500.00
165.00
5,203.71
OTAY WATER DISTRICT
SUMMARY -BOARD OF DIRECTORS EXPENSES
FOR THE PERIOD JULY 1,2006 THROUGH SEPTEMBER 30,2006
ATTACHMENT D
SECTION D
NAME OF DIRECTOR:JAIME BONIlLA
F:/SEPT 06 2 of 7 Printed Oate:11/8/2006
OTAY WATER DISTRICT
SUMMARY -BOARD OF DIRECTORS EXPENSES
FOR THE PERIOD JULY 1,2006 THROUGH SEPTEMBER 30,2006
ATTACHMENT E
SECTION E
NAME OF DIRECTOR:BREITFELDER,LARRY--DATE
7/31/2006
8/30/2006
9/30/2006
MEETING -JULY 18 &25,2006
MEETING -JULY 5 &21,2006
MEETING -AUGUST 17,2006
MEETING -AUGUST 2,2006
MEETING -SEPTEMBER 19,2006
MEETING -SEPTEMBER 6 &25,2006
$55.18
26.70
13.35
13.35
37.38
26.70
7/20/2006
8/17/2006
9/19/2006
2007 WATER CONSERVATION SUMMIT
COUNCIL OF WATER UTILITIES BREAKFAST MEETING
WATER AGENCIES ASSOCIATION OF SD QTRLY MEETING
CSDA QUARTERLY DINNER MEETING
COUNCIL OF WATER UTILITIES BREAKFAST MEETING
55.00
20.00
40.00
32.00
20.00
Grand Total $1,339.66
F:/SEPT 06Brietfelder Page 3 of 7 Printed Date:11/8/2006
OTAY WATER DISTRICT
SUMMARY -BOARD OF DIRECTORS EXPENSES
FOR THE PERIOD JULY 1,2006 THROUGH SEPTEMBER 30,2006
ATTACHMENT F
SECTION F
NAME OF DIRECTOR:CROUCHER,GARY_..DATE
7/5/2006
8/2/2006
817/2006
8/23/2006
9/6/2006
9/22/2006
9/25/2006
9/26/2006
REGULAR BOARD MEETING
REGULAR BOARD MEETING
SPECIAL BOARD MEETING
ENGINEERING &OPERATIONS COMMITTEE MEETING
REGULAR BOARD MEETING
ENGINEERING &OPERATIONS COMMITTEE MEETING
ANNUAL BOARD RETREAT
AD HOC COMMITTEE -REVIEW POLICY 8
j~t.ilm.
$100.00
100.00
100.00
100.00
100.00
100.00
100.00
100.00
Grand Total $800.00
F:/SEPT 06Croucher 4 of 7 Printed Date:11/8/2006
OTAY WATER DISTRICT
SUMMARY -BOARD OF DIRECTORS EXPENSES
FOR THE PERIOD JULY 1,2006 THROUGH SEPTEMBER 30,2006
ATTACHMENT G
SECTION G
NAME OF DIRECTOR:LOPEZ,JOSE
DATE
7/31/2006
8/31/2006
9/30/2006
MEETING -JULY 5 &31,2006
MEETING -AUGUST 2,7 &21,2006
MEETING -SEPTEMBER 6,20,22 &25,2006
$
Ai $[.lil~ii
13.35
26.70
40.05
2008 WATER CONSERVATION SUMMIT 55.00
7/5/2006
REGULAR BOARD MEETING 100.00
7/31/2006
JOINT AGENCY MEETING 100.00
8/2/2006
REGULAR BOARD MEETING 100.00
817/2006
SPECIAL BOARD MEETING 100.00
8/21/2006
FINANCE &ADMINISTRATION COMMITTEE MEETING 100.00
9/6/2006
REGULAR BOARD MEETING 100.00
9/20/2006
FINANCE &ADMINISTRATION COMMITTEE MEETING 100.00
9/22/2006
OPERATIONS &ENGINEERING COMMITTEE MEETING 100.00
9/25/2006
OWD WORKSHOP 100.00
Grand Total $1,035.10
F:/SEPT 06Lopez Page 5 of 7 Printed Date:11/8/2006
OTAY WATER DISTRICT
SUMMARY -BOARD OF DIRECTORS EXPENSES
FOR THE PERIOD JULY 1,2006 THROUGH SEPTEMBER 30,2006
ATTACHMENT H
SECTION H
NAME OF DIRECTOR:ROBAK,MARK
DATE
7/31/2006
8/31/2006
9/30/2006
MEETING -JULY 5,2006
MEETING -JULY 5,6,12, 17, 19,21,&28,2006
MEETING -AUGUST 2,7 &21,2006
MEETING -AUGUST 2,3,7,8,9,16,21 &31,2006
MEETING -SEPTEMBER 6,20 &29 2006
MEETING -SEPTEMBER 6 13 20,25 &29 2006
$1.78
46.28
5.34
44.06
5.34
31.15
2006 WATER CONSERVATION SUMMIT
WATER AGENCIES ASSOCIATION OF SD TRLY MEETING
55.00
40.00
7/5/2006
REGULAR BOARD MEETING 100.00
7/6/2006
METRO COMMISSION 100.00
7/12/2006
WATER CONSERVATION GARDEN COMMITTTEE MEETING 100.00
7/17/2006
CUYAMACA COLLEGE WATER-WISE AA DEGREE PROGRAM 100.00
7/19/2006
SWEETWATER AUTHORITY OPERATIONS COMMITTEE 100.00
7/21/2006
FINANCE &ADMINISTRATION COMMITTEE MEETING 100.00
8/212006
REGULAR BOARD MEETING 100.00
8/3/2006
METRO COMMISSION 100.00
8/7/2006
INTEGRATED RESOURCES PLANNING WORKSHOP 100.00
8/8/2006
COMMUNICATIONS COMMITTEE MEETING 100.00
8/9/2006
WATER CONSERVATION GARDEN COMMITTTEE MEETING 100.00
8/21/2006
FINANCE &ADMINISTRATION COMMITTEE MEETING 100.00
8/31/2006
METRO COMMISSION 100.00
SEPT 06Robak 6 of 7 Printed Date:11/8/2006
OTAY WATER DISTRICT
SUMMARY -BOARD OF DIRECTORS EXPENSES
FOR THE PERIOD JULY 1 ,2006 THROUGH SEPTEMBER 30,2006
NAME OF DIRECTOR:ROBAK,MARK
ACCOUNT NAME DATE DESCRIPTIONS AMOUNT
9/6/2006
9/20/2006
9/25/2006
9/29/2006
9/13/2006
REGULAR BOARD MEETING
FINANCE &ADMINISTRATION COMMITTEE MEETING
ANNUAL BOARD RETREAT
AD HOC COMMITTEE -REVIEW POLICY 8
WATER CONSERVATION GARDEN COMMITTTEE MEETING
100.00
100.00
100.00
100.00
100.00
Grand Total $2,028.95
SEPT 06Robak 7 of 7 Printed Date:11/8/2006
AUG-15-06 11:56 AM BREITFELDER 619 421 9695 P.01
o
~"
Home to "t)WDOwotoHome
Period Covered:
From 1-(to -.............-
Discussed
Purpose I Issues
INSTRUCTIONS ON REVERSE
OTAY WATER DISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM
Name
Number:
"-,,"-"(Director'S.igr1a.,~u:,',:',"...,
;~\A(~I 't#~)c,v~l.L"c.,kJ<~GlVlc.;l.o+-W~\V ()"f"II~.',::.',,",,::'"t,'~~~~~,..t...Ol'e..~+-~t.J.~l~",,~~~p'-.~Via,~".,~''''J:ik.J ~I&'t"I.'''''1 IV'+-$'\o,rc.J '01 J -z;'"rS"S ~t-0 ~"'T~- , " :I"','"i
.,...eS~i!len<:Approva Date:lJDF ,(,,{tII -eo....
'~OFFlCE USE:TOTAL MILEAGE REIMBURSEMENT =$
~';.'
=....-,
r·."
')AL MEETING PER DIEM:$Ltoo.oo
$+45 per Meeting)~,CLAIMED:\«;q:d~7 G~tfl wAJ
I:"
f.....~
r
fJ
O·L~450=
'13-35*
100·00x
2;;::
200-*/
P.01
. .'.
'::",'~ ~ ~..
,\'.
.~."~.,
o
..'.
'.-":.,.:.....:~.
'•••••1,
"I •••\',
619 421 9695
Discussed
Purpose I Issues
7013
__-:;.b_o__rllles
TOTAL MILEACE R£I~BVRSEMENT •$------
Ift3 000-J/8/DOO-!tIO/-5~/~/
f11?000 --/J3JrR/£;lI£'{;Ig;;.JJ():r-
BOARD OF PIRBCTORS
PER-DIEM ANO MILSAGE CLAIM FORM
INSTRUCTIONS ON AKVBRSK
968
Meeting Name
Number:
09:31 PM BREITFELDER
to;tarry i3reitfelder
"HEEttNG PER DIEM:
,.,,p,er'::tnC:t:ting)
'M:tLEAGE CLAIMED:
fi~\\.
C.\I (.~~if c==()(.GI't'\"""........"
",.,:~
'..;:
..
.~:.
...".:':::·:~··,?t:~·f~~i·.,:::<·
INSTRUCTIONS FOR :PRIPARATION Or..,.,~.•..:(,~;,\~f'·..
BOARD.OF DIRlcrORS f.~1)I.1H C~IM I'~~~~:~~f~~,h:~:::'::.·."
'<·'1.~~~~~;i
R.cord the date,a;ld name o~p';l~oee/issues di~¢.*~,~~'~'··~:~:.:·~:,
....tended on behalf of the 'OJ.strlct ..."..'~~<";"~'"'.""l':..'.,"",'''':,··~k~:····'
:.::.>..~ke;The 'Plstrict will pay Director'S per:""die~t~;Ai~~'-""'"
:::t~ction p~r day and the maximum ¢f 1.0 meeting·sl..l.....·~~···
.~::.t,t a Director:.a,ttencls more than 10 me.etings/func~·Q '.
':':'.D1:•.~rict w:l.ll...i ..e1:cnb.urse for the m~l.ea$fe and any .t·'~'::I.':::~,",~§~~t eXp~n~~:,~:,i~eurred for thes~additional m~:~;~.:'"
,/~·.·t(~~ord nUmb'~~::'o~f m'iles (round trip)driven to at~~"~}:".:....RA~ction.'...',\..~"
\:..:use'"Of personcti v.ehicles in the contluctof Officiai~'~~'...~
").1 .~.~.,re1..mbur~e.4 ,~t ~.he current Internal Revenue $.:~~::,~
.r~et6't:·~s experise ~e1.a.im should indicat¢tbe nature '0'f/.,·
1n.i:,.·(~home,th.~~Oisl;rict will reimb\Jrse the mile;3:....,i~i..nt;~ion and 'r~,~4tn til'ileage.District insurance 4 ';~~::.,,,,,"'-'........
j;~6}#:l;,~h~.le the·¥"ta:te.'beirig driven on\District 'busi';''''~:::\,.
. .,,:~:~~qi~l1t ra.~e.l,~::1.n.«?-~usive of an allowance for i '.~"
..rj,.,c.~.'will reimbu~se ,OJ.rectors for t~e deductible ' . ,',:.,;~ra4~~pOliCY:,·Q1,i~.1"ild they be involve~in an accid~.f\t;';.,.~~~.;.~~~'~f<.To.,be·~.~l~i~Je for.reimburse¢er.lt,each Dir.t ~~~',,·ftc~·~ealifor.r1ia.(!~iye·;,'s lJ.cense and;at least the.'".'"'".l.J.4:f ~tlsurai:l.c·~teqUired by State law or shall at','s .'l!d stand~·t4s...::>~..,~~I~~::!~~::~:~~::l:~:h::~;:~,:~::~:::e::~t~;,
".'.~..s.~.~n~e,cl'~.l1!s._,::~,~~~lng reimburs~ment to t.~e o~,.,,,:.~e£l~~within :Hf calendar days,sha~l be deduc!ted J~,'.:1t1bu#"~rhent. .·.'·~:~i:~ln~~~tion on ~b•.,.~Diam Claim For.m may be deS1~i;i'.·t~*f~All ~.r.tse8:must be fUlly ~i.,·~losed on ~~;:~;~i'
'~~:'.~....:~~
30-+
30-+
60.~*
"lOO-X
'4-=
400-*/
60\·')'<'
0'44:30:::if 26'7*
••~.......'-4.
",.-":'.
...:
.~".~"
r,•••••••
:f"•,..',-~.
.:.:.'..
.of:~",
421 9695
Discu~sed
INSTRUCTIONS ON RBVERSW!O .",l
$---.:_--
OTAY WATER DISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM
1039:33 PM BREITFELDER 619/H2>aJO-/f!J 10tJO-/2iOI-!J2-fIOJ
"{)oo--/!?J I 000-210/-5;;-/)0;?-
~·to~.~I{-ry '6~j\G:lh:r
."loyee Number:I 0 \.3---..;...::;.--------
OCT-13-e6
"
0·*
30·+
30·+
"lOO·X
nurt··n1m••\,';
';"',':....-.....
'.".
'..,.....
".~\..,.....
........
:~-:."::"
".;.........:.
.:~'.,
.~:'...
Discu~sed
Purpose I Issues
INSTRUCTIONS ON REVERSi\lJIP ,:''~V
·1(Y~~:~~:,",:,,~1
y 00,00
OTAY WATER DISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM
_-.!-.\1>_l)-,--_mil es
('0\:~,x7 g
ID \3Number:
"\.:'.'
.~.'.~I.:.~·"~
to:.LC(I{ory ,13~i;\'il &:r
,'AL M~~irINa PER DIEM:$.',4S p'~'~:;'liieetin9)
~.'t>tiL$AGE CLAIMSO:
.~"-......
OCT-13-06 09:33 PM BREiTFELDER 619 421 9695
,tHO fPO-/fb IOtJO--J-iOI-~2-f/0/
()oo--/!?J I 000-210/-5;J-JIO;?-
Pay To:Gary Croucher
OTAY WATER DISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM
Period Covered:
EXHIBITB
Employee Number:7011------------From:07/01/06 To:07/31106
ITEM DATE MEETING PURPOSE 1 ISSUES MILEAGE MILEAGE
DISCUSSED HOME toOWD OTHER
OWDtoHOME LOCATIONS
I 1
'1/5/0£0 Board Regular Board Meeting07106
.
Total Meeting Per Diem:--'-$_10_0 _
($100 per meeting)
Total Mileage Claimed:__(p~_
GM Approval:~f!W,#.
miles ~-ig...;n=a=tu:=;r<:::e;fJ-----
Date:tfI/0 c..
FOR OFFICE USE:TOTAL MILEAGE REIMBURSEMENT:$,_
~06 SEP 12 ANl1:43
OTAY WATER DISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM
EXHIBITB
Pay To:Gary Croucher Period Covered:
Employee Number:7011------------From:08/01106 To:08/31106
ITEM DATE MEETING PURPOSE /ISSUES MILEAGE MILEAGE
DISCUSSED HOMEtoOWD OTHER
OWDtoHOME LOCATIONS
/1 08/02-Board Regular Board Meeting
/Board Integrated Resource Plan -Special Board Meeting
2 08/07
08/12 Community Camp Beyond the Scars -Orientation
/08/23 Committee Engineering and Water Operations
3
.
1hJ.~~na~
Date:)/11 lole
I
miles
$300TotalMeetingPerDiem:
($100 per meeting)
Total Mileage Claimed:
GM Approval:_.....1-.:.......:....._
FOR OFFICE USE:TOTAL MILEAGE REIMBURSEMENT:$_
r06SEP 12At'111:43
Pay To:Gary Croucher
OTAY WATER DISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM
Period Covered:
EXHIBITB
I
lI
I
Employee Number:7011------------From:09/01106 To:09/30/06
ITEM DATE MEETING PURPOSE /ISSUES MILEAGE MILEAGE
/DISCUSSED HOMEtoOWD OTHER
OWDtoHOME LOCATIONS
,/1 09/06 Board Regular Board Meeting
j 2 09/22 Committee Engineering and Operations
I 3 09/25 Board Annual Board Retreat
j 4 09/26 Committee Ad Hoc Committee,Policy Review
Total Meeting Per Diem:_$"--4'--'0'--'0 _
($100 per meeting)
Total Mileage Claimed:miles
111.'k-~,i~,.)'~--!-i'1 .GJ\I~~PPI6'~t ..:../_'W___________Date:/c/",Jvt--0b NUv PH ~=ll
FOR OFFICE USE:TOTAL MILEAGE REIMBURSEMENT:$,_
1218/15/21211216 14:28 SDFD SP EVENTS ~966121121829 NO.755 [;11211
OTAY WATSi OISTRICT
BOARD OF"DIRECTORS
PER·DIEM AND MILEAGE CLAlM FORM
EXHIBIT B
, !
Pay to:Jose LoP!Z Period Covered:
I From t91-o1 to t!J7-3.1-(!;~
Employee Number:-+-__7_0_1_0 _
I
Meeeing le
Purpose I Issues Mileage
Home to own Other
Date Discussed ~awn to Bome Loaationa
'l~,(f)uJl)/j~n//JI~t::hF1ti ;lO
'7/.3/6t/r~itL!wt,~.:1/7~t!l9~Het.;/I/h .~
I I I f t
I
.
[
TOTAL MEETING PER DrlM;~
($145 per meeting)I
TOTAL MILEhG"E CUI ·~O
GM Approval Date:
FOR OFFICi USE;TO~MILEAGE REIMBURSEMENT =$_
10/16/2006 10:14 SDFD SP EVENTS ?96600829
NO.022 1i02
Period Covered:
•
IJlb ()OO-lIS )j-OOC>-!lIOI-.7M/{)/
k"/)I')0 '1 EXHIBIT BfH!;O/)()--/6/fOOO ---:2-10/-V/e-G/'cr-.
OTAY WADI DISTRICT
'oalD Of DIRIf;l9BI
PER-DIEM AND M.J!..EAQE CLAIM fORM
/I ~I'er-
tlJBPQSE ,JSSUES MILEAGE MIL£AQE
DISCU§SEP =~1lI~:~LCC~:..s
Bmilloyee Numb.!r:J 701 0\-------
II'
•I'\
I
I
2U ·+
2 U·+
')J ·+L.
6 u ·~r'::
I
"I,
GU")(
(00
S 600.-
mila----.,...
(Dlrecror"Slenll&ul"c)0 -.;1JlA......
reat.('0*I J (~....d-,,v I">I .--\,II
eM ~:DAr,:frJL {'l/~f'(§UZ wf~~5
0.141"I pl¥r
•FOR OFFICE USE:TOT L ~"t.EACE REIMBURSEMENT:S t>J"w/;""~7 ~
INSTRUCTIONS ON REVERSE!4s ""'0 ;V.Q:..
,-.Or<
o U~T24 AN S:s:1otaJ Meetlnfl,Per Diem:($I~D per meeting)\
Tara.Milelse Clal ed:
/J(?;ooo-/81'000<-!Vb/-.~;9-:?/--t8/·EXHIBIT B
MoOt)-/b~O{)-~/tJJ-!r;2/IO;;;-,.
OTAY WATiS DrSTRICT
BOARD OF DIRECTORS
10/16/2006 10:14 SDFD SP EVENTS 7 96600829 NO.022 li01
f!yTo:
I PER-DIEM AND MILEAGE CLAIM:FORM
u.s e.;!t:,I'C"Z \.Period Covered
Employee Number:7010
.
MEETING PUR.POSE I ISSUES
DISCUSSED
MILEAGE MILEAGE
NOMe 10 OWD OTHF.~
OWDIII 140M!!l.OCATlONS
.'-......J
lGU·x
ij.•:::
0-*
20-+
2U·+
20·+
3u·+
ToraJ.MceUJlg Per )iem~
__($100 per meetin"\MhO....~2 frjJ
{Iv t.I 4 AN ~3:5~3
Total Mileage Clailfled:
$400.-
GM~---+4~--.;w.-------_
INSTR.UCTIONS ON REVERSE
Pay To:Mark Robak
OTAY WATER DISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM
Period Covered:
Employee Number:70140606~-'-'---'-'-'-'---------
3217 Fair Oaks Lane,Spring Valley,CA 91978
From:7-1-06 To:7-31-06
ITEM DATE MEETING PURPOSE /ISSUES MILEAGE MILEAGE
DISCUSSED HOME 10 OWD OTHER
OWDloHOME LOCATIONS
1 7-5 Monthly Otay Board Meeting General District Business 4 7
2 7-6 Metro Commission Monthly Meeting /General Business 0 22
(See Exhibit A -Agenda)
3 7-12 Water Conservation Garden Monthly Meeting /General Business 0 9
(See Exhibit B -Agenda)
4 7-13 Friends ofGarden Party Social for past donors and prospective 0 0
donors -NO CHARGE
5 7-17 Cuyamaca College Water-Meeting with CWA staff,Garden,College 0 23
Wise AA Degree program &GM Watton to discuss process
~[,J 6 7-19 Sweetwater Authority Meeting with committee to answer 0 28
Operations Committee questions on Garden Membership
7 7-20 Otay Employee Luncheon Annual on-site luncheon -NO CHARGE 0 0
8 7-20 Water Agencies Association To hear and meet MWD GM Jeff 0 0
Quarterly Dinner Kightlinger -NO CHARGE
9 7-21 Finance &Administration Monthly meeting involving finance &0 13
Committee administration issues
10 7-26 Sweetwater Authority Board Meeting with full Board to answer 0 28
Meeting Questions on Garden Membership
Adjustment from prior month Item #6 should have been 9 miles (26)
4 104
Total Meeting Per Diem:$600.00
($100 per meeting)
Total Mileage Claimed:108
GM Approval,~_
(Director's Signature)
Date:-=f;-+I_z/J+/O(p-=--_
FOR OFFICE USE:TOTAL MILEAGE REIMBURSEMENT:$._
Pay To:MarkRobak
OTAY WATER DISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM
Period Covered:
Employee Number:~70::.;1:...:4:.:::0-=-60::.;6=--_
3217 Fair Oaks Lane,Spring Valley,CA 91978
From:8-1-06
ITEM DATE MEETING PURPOSE I ISSUES MILEAGE MILEAGE
DISCUSSED HOME 10 OWD OTHER
OWDtoHOME LOCATIONS
!/
V I 8-2 Monthlv Otav Board Meeting General District Business 4 7
I 2 8-3 Metro Commission Monthly Meeting IGeneral Business 0 22
(See Exhibit A -Agenda)
3 8-5 Annual Otay Picnic Social Event -No Charge 0 0
/4 8-7 Integrated Resources Review and planning for future projects 4 7
Planning Workshop
.;5 8-8 Communications Committee Monthly meeting involving 0 13
communications issues
/6 8-9 Water Conservation Garden Monthly Meeting I General Business 0 9
(See Exhibit B -Agenda)
I 7 8-16 Water ReUse Association Discuss local projects and hear speakers 0 12
meeting at Santee Lakes (See Exhibit C -Agenda)
I 8 8-21 Finance &Administration Monthly meeting involving finance &4 7
Committee administration issues
j 9 8-31 Metro Commission Monthly Meeting /General Business 0 22
(Septembermeeting change)(See Exhibit D -Agenda)
12 99
Total Meeting Per Diem:$800
GM Approval:_1l¥I~L.:-:_-_
($100 per meeting)
Total Mileage Claimed:III
(Director's Signature)
Date:..=../.JA~r4~jdta._
FOR OFFICE USE:TOTALMILEAGE REIMBURSEMENT:$,_
Pay To:Mark Robak
OTAY WATER DISTRICT
BOARD OF DIRECTO~S
PER-DIEM AND MILEAGE CLAIM FORM
Period Covered:
Employee Number:-=...70.:..:1::...:4:..:0..::6.::..06:::..-_
3217 Fair Oaks Lane,Spring Valley,CA 91978
From:-'9=---=...1-..::..06"---__To:9-30-06
I
)
I
j
j
ITEM DATE MEETING PURPOSE /ISSUES MILEAGE MILEAGE
DISCUSSED HOME10 OWD OTHER
OWDto HOME LOCATIONS
1 9-6 Monthly Otay Board Meeting General District Business 4 7
2 9-7 Breakfast meeting with GM Discuss pending District issues -No 0 0
Watton &Yuri Calderon Charj!e
3 9-13 Water Conservation Garden Monthly Meeting /General Business 0 9
(See Exhibit A -Agenda)
4 9-20 Finance &Administration Monthly meeting involving finance & 4 7
Committee administration issues
5 9-25 Annual Board Retreat Discuss variety ofissues 0 13
6 9-27 Tour ofthe 450-1 and 680-1 To see progress on projects and ask 0 0
reservoirs under construction questions -No Charge
7 9-29 Ad Hoc Committee Policy 8 Meeting with Director Croucher and GM 4 7
meeting Watton &Counsel to revise Policy 8
8 9-29 Water Conservation Summit at Inaugural forum to discuss and brainstOlID 0 27
USD -Joan Kroc Institute conservation measures -No Charj!e
/12 70
Total Meeting PerDiem:$500
($100 per meetmg)
Total Mileage Claimed:
'Q.£eMpl-
GM AplUQval:
82 miles
Date:---"I_~~_,--_
FOR OFFICE USE:TOTAL MILEAGE REIMBURSEMENT:$_
'06 NOV 1Pi1 2=11
STAFF REPORT
AGENDA ITEM 8b
TYPE MEETING:
SUBMITTED BY:
Regular Board
Joseph R.Beach~
Chief Financial Officer
MEETING DATE:
W.O.lG.F.NO:
December 6,2006
DIV.NO.All
APPROVED BY:
(Chief)
APPROVED BY:Germ~~~~z,Assistant General Manager
(Asst.GM):~
SUBJECT:Informational Item on the Bond Process
GENERAL MANAGER'S RECOMMENDATION:
This is an informational item only,to inform the Board of the
Bond Process including the parties involved,their functions,
and the selection process.
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To inform the Board of the Bond Process including the parties
involved,their functions,and the hiring process.
ANALYSIS:
Please see Attachment B for the
;;;.F,;;;;,I;;;.S..;;,CAL=.....;;;;.IM;;..;;;;;;.P;;.;;A;.;;.C..;;;,T...;..:~
None.
STRATEGIC GOAL:
Bond Process presentation.
The District ensures its continued financial health through
long-term financial planning and debt planning.
LEGAL IMPACT:
None.
1M w)JfJ
Ge~ral Manager
Attachments:
A)Committee Action
B)Bond Process Presentation
SUBJECT/PROJECT:
ATTACHMENT A
Informational Item on the Bond Process
COMMITTEE ACTION:
This item was presented to the Finance and Administration
Committee on November 20,2006 and the committee supported
staff's recommendation to present this to the Board.
Y:\Board\CurBdPkg\FINANCE\CommMtgBondProcess120606rev.doc
ATTACHMENT B
2007 Certificates of
Participation
Financing Process
November 2006
Today's Recommendations
-Recommend Approval of Contracts with Bond
Counsel,Disclosure Counsel,and Trustee for
Board Consideration On December 6
-Recommend Approval of Resolution Providing
for Reimbursement of certain Expenditures
Incurred prior to the Financing for Board
Consideration on December 6
-Formed the Otay Service Corporation
-Necessary to have separate legal entity to "acquire"
facilities from under a long-term contract;a conduit
financing
-Approved Contract with Financial Advisor
(October 4,2006)
-Distributed RFP for Bond Counsel,Disclosure
Counsel and Trustee (October 20,2006)
-Approve Contracts with Bond Counsel,Disclosure
Counsel and Trustee
Co-Bond Counsel Garcia,Calderon &Ruiz/
Sidley Austin
Disclosure Counsel Stradling,Yocca,Carlson
&Rauth
Trustee Union Bank of California
-Approve Reimbursement Resolution
-Allows CIP expenditures between October 6,2006
and COP Issuance to be allocated to the COP
proceeds
-Administrative advantages
January 3 Public Hearing Re:Rate Increase;
Accept and File Financing Plan
and Debt Policy Update
February 7 Approval of Financing
Documents
-Otay Water District
-Otay Service Corporation
-Bond Counsel
-Disclosure Counsel
-Financial Advisor
-Trustee
-Bond Insurer
-Rating Agencies
-Underwriter
Prepares Legal Documents
-Terms of Repayment
-Pledge of Revenues
-Provisions for Additional Debt
Prepares Closing Certificates
Directions for Transfer of Funds at Closing
Prepares Tax Certificate Relating to Provisions of
the Tax Code that Apply to the District's
Financing
-Reviews Official Statement for Conformance
with Legal Documents
-Provides Opinion to the District and Underwriter
relating to the Adequacy of the Official Statement
Disclosure
-Prepares Continuing Disclosure Agreement for
Ongoing District Financial Disclosure
-Structures Repayment Terms
-Prepares Official Statement
-Prepares Rating Presentation
-Conducts Competitive Sale of COPs on
District's Behalf
Administers Payment of Debt Service
-Collects Payments from District
-Distributes Payments to Bondholders
Acts as Dissemination Agent for
Continuing Disclosure Annual Report
-Provides Additional Credit Enhancement
for the COPs (AAA)
-Insurance Premium based on Total Debt
Service over the Term of the COPS
-Selected based on Lowest Premium Quote
-Selected based on Lowest Bid at
Competitive Sale
-Purchases COPs from the District
Sells COPs to Its Customers
-Fiduciary Responsibility to Investors,
not the District
Negotiated vs.Competitive Sale (Debt Policy)
~Competitive Sale is Preferred Method of Sale
~Negotiated is used in times of volatile interest rates
~Competitive Sale is Recommended for 2007 COPs
~Electronic Distribution of Official Statement
~Conduct Sale with Internet Bidding Platform
----------------
Legal Documents:
-Trust Agreement
-Installment Purchase
Agreement
-Assignment Agreement
-Continuing Disclosure
Agreement
-Reimbursement Resolution
Sale Documents:
-Official Statement
-Official Notice of Sale
-Summary Notice of Sale
-Trust Agreement
~Between District,Corporation,and Trustee
~Contract with Bondholders
~Repayment terms
-Installment Purchase Agreement
~Between District and Otay Service Corporation
~Financing mechanism to secure payment of COPs from Net
Revenues
~Rate Covenant
-Assignment Agreement
~Between Trustee and Otay Service Corporation
~Corporation assigns payments due under the Installment
Purchase Agreement to Trustee to pay debt service
-Continuing Disclosure Agreement
~District covenant to provide on-going financial information
-.Reimbursement Resolution
-Official Statement
~Describes security and pledge to repay debt
~Risk factors
~Responsibility of Board Members
-Official Notice ofSale
~Sets out competitive bid parameters
-Summary Notice ofSale
~Published in financial newspaper to alert bidders of sale date
District Resolution
~Authorizes GM/CFO to contract for bond insurance with low bidder
~Approves the fonn of Trust Agreement,Installment Purchase
Agreement,and Preliminary Official Statement
-Does not include Final Interest Rates and Maturity Schedule
~Authorizes .GM/CFO/Financial Advisor to distribute the Preliminary
Official Statement and Official Notice of Sale
~Authorizes sale of COPs in an amount not-to-exceed $42M,interest
rate not-to-exceed 6%and underwriter discount not-to-exceed 1.5%
~Authorizes officials to execute all documents to finalize sale
February 7 Corporation Action
Corporation Resolution
~Special Meeting of Corporation to be called for
February 7
~Approves the form of the documents
~Authorizes officials to execute all documents to
finalize sale
Week of January 22
By February 9
February 21
March 7
Rating Agency
Presentations
Receive Bond Insurance
Bids
Competitive Sale
of COPs
COP Closing/
Funds Available
--------------
2007 COPs
!$42.0M)
Costs of Issuance $215,000 (0.5%)
Bond Insurance $266,000
Underwriting $462,000
Total $943,000 (2.2 %)
2004 COPs
!$12.3M)
$155,000 (1.3%)
$76,000
$135,000
$366,000 (3.00/0)
5.25%
4.950/0
4.380/0
4.49°A.~.......4.46%
4.39°A.4.420/0
3.89°A.3.860/0
3.75°A.3.83%
3.70°A.3.57°A.3.52°A.3.55%
3.25%
6/1 7/1 8/1 9/1 10/1 11/1
-+-5 Yr Maturity 10 YrMaturity 20 YrMaturity -+-30 Yr Maturity
STAFF REPORT
AGENDA ITEM Be
TYPE MEETING:Regular Board Meeting
SUBMITTED BY:Joseph R.Beach~
Chief Financial Officer
MEETING DATE:
W.O.lG.F.NO:
December 6,2006
DIV.NO.All
APPROVED BY:
(Chief)
APPROVED BY:
(Ass!.GM):
SUBJECT:
G~arez,Assistant General Manager
Adopt Resolution No.4091 allowing for Reimbursement of
Certain Expenditures from the Proceeds of the Certificates of
Participation (COPs)
GENERAL MANAGER'S RECOMMENDATION:
That the Board adopt Resolution No.4091 allowing for the
reimbursement of certain expenditures from the proceeds of the
Certificates of Participation (COPs).
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To present for the Board's consideration the adoption of
Resolution No.4091 allowing for the reimbursement of certain
expenditures from the proceeds of the Certificates of
Participation (COPs).
ANALYSIS:
The District anticipates the issuance of COPs in early 2007 to
finance approximately $42 million of capital improvement
projects.Between October 2006 and February 2007 (prior to the
issuance of the COPs),the District will spend approximately $13
million on capital improvements that would qualify for
expenditure of the COPs proceeds.The U.S.Tax Code allows the
District to reimburse itself from the COPs proceeds for any
qualifying expenditures made within the 60 days prior to the
adoption of a resolution stating the Board's intention to
reimburse the expenditures,and continuing through the date of
the issuance of the COPs.
\
The ability to reimburse such expenditures will allow the
District to replenish its capital reserves;to the extent it was
necessary during this fiscal year,to draw from the reserves to
fund construction contract payments prior to the issuance of the
COPs.
In the event that the bond proceeds,held by the District prior
to their use on CIP projects,earn interest greater than the
interest payments to borrow the funds,the IRS requires that
this spread be rebated to the IRS.This spread between interest
paid and interest earned is called arbitrage.The COPs can be
exempted from the rebate rule if the District meets a specific
spending schedule of 25%each six months.This reimbursement
agreement will aid the District in meeting this spending
requirement and therefore exempt the COPs from the rebate
requirement.
FISCAL IMPACT:
The potential reimbursement of $13 million in CIP expenditures
will assist the District in maintaining its operating and
capital reserve levels in accordance with the Board's Reserve
Policy.This will also assist in meeting the spending
requirements and avoid any rebates to the IRS for arbitrage.
STRATEGIC GOAL:
The District ensures its continued financial health through
long-term financial planning and debt planning.
LEGAL IMPACT:
Gei(eral Manager
Attachments:
A)Committee Action Form
B)Resolution No.~'091
ATTACHMENT A
Adopt Resolution No.4091 for Reimbursement of Certain
Expenditures from the Proceeds of the Certificates of
SUBJECT/PROJECT:Participation (COPs)
COMMITTEE ACTION:
The Finance &Administration Committee reviewed this item in
detail at the meeting held on November 20,2006.The following
comments were made:
•Staff is requesting the Board's approval of Resolution
No.4091 which will allow the District to reimburse
itself from the bond funds for qualifying expenditures
made within 60 days prior to the resolution's adoption
and up to the date of the bond sale;
•There are two significant benefits of spending the
bond funds within 24 months from the date of the bond
sale.First,the District will not be required to
rebate any arbitrage interest and second,the District
will not need to evaluate arbitrage interest every
five years for the life of the bond;
•It was noted that the adoption of such a resolution is
standard practice.
Upon completion of the discussion,the Committee supported
staff's recommendation and forwarding to the Board of Directors
on as an informational item.
Y:\Board\CurBdPkg\FINANCE\CommMtgRes4091120606rev.doc
ATTACHMENT B
RESOLUTION NO.4091
RESOLUTION OF THE BOARD OF DIRECTORS OF THE OTAY WATER DISTRICT,
CALIFORNIA DECLARING ITS INTENTION TO REIMBURSE CERTAIN
EXPENDITURES FROM PROPOSED TAX EXEMPT FINANCING AS REQUIRED BY
UNITED STATES DEPARTMENT OF TREASURY REGULATIONS SECTION 1.150-2
WHEREAS,the Otay Water District (the "District")desires to finance the construction
and acquisition ofthe public facilities described below (collectively the "Project");and
WHEREAS,the District reasonably expects,as of the date hereof,to finance
expenditures relating to the Project by authorizing the sale and delivery of one or more series of
Obligations (as defined below);and
WHEREAS,United States Income Tax Regulations section 1.150-2 provides generally
that proceeds of tax-exempt debt used to reimburse expenditures paid prior to the date of
issuance of such debt are treated as expended only if certain procedures are followed,one of
which is a requirement that (with certain exceptions),prior to the payment of any such
expenditures,the issuer declares an intention to reimburse such expenditure;and
WHEREAS,the District reasonably expects to expend some funds in connection with the
Project prior to the issuance ofdebt for such purpose;and
WHEREAS,the District reasonably expects,as of the date hereof,to reimburse such
expenditures by allocating a portion ofthe proceeds of the Obligations to the reimbursement of
such expenditures;and
WHEREAS,it is in the public interest and for the public benefit that the District declares
its official intent to reimburse the expenditures referenced herein.
NOW,THEREFORE,BE IT RESOLVED by the BOARD OF DIRECTORS of the OTAY
WATER DISTRICT as follows:
Section 1.The District intends to issue one or more series of obligations (the
"Obligations")the proceeds of which will be used for the acquisition,construction,repair,
improvement,delivery,design,installation,furnishing and equipping of certain capital facilities
ofthe District (the "Project").
Section 2.The District hereby declares that it reasonably expects to (i)pay certain costs
of the Project prior to the date of issuance of the Obligations;and (ii)use a portion of the
proceeds of the Obligations for reimbursement of expenditures for the Project that are paid prior
to the issuance of the Obligations.
Section 3.The aggregate maximum principal amount of the Obligations to be issued is
expected not to exceed $42,000,000.
Section 4.In addition to reimbursing the District,the proceeds from the Obligations are
anticipated to be used for costs and expenses related to the Project,funding a reserve fund and
paying certain costs ofissuance related thereto.
Section 5.The reimbursement allocation to be made with respect to an expenditure will
occur not later than eighteen (18)months after the later of (i)the date on which the expenditure
is paid,or (ii)the date on which the Project is placed in service,but in no event more than 3
years after the expenditure is paid.
Section 6.This Resolution expresses the District's expectations as of this date with
respect to the financing of the construction and acquisition of the Project.Future events or
extraordinary circumstances beyond the control of the District may result in the Project being
financed in a manner other than as described in this Resolution,and nothing contained herein
constitutes an irrevocable commitment by the District to issue the Obligations.
Section 7.All actions heretofore taken by the officers,or their respective designees,
employees and agents of the Board of Directors of the District in connection with the financing
ofthe Project are hereby ratified and confirmed.'
Section 8.This Resolution shall take effect immediately upon its adoption.
Section 9.The District Secretary shall certify to the adoption ofthis Resolution.
APPROVED AND ADOPTED this 6th day ofDecember,2006
Ayes:
Noes:
Abstain:
Absent:
President
ATTEST:
District Secretary
I HEREBY CERTIFY that the foregoing Resolution No.4091 was duly adopted by the BOARD
OF DIRECTORS ofthe OTAY WATER DISTRICT at a regular meeting thereofheld on the 6th
day ofDecember,2006 by the following vote:
Ayes:
Noes:
Abstain:
Absent:
District Secretary
AGENDA ITEM 9
STAFF REPORT
TYPE MEETING:Regular Board Meeting
SUBMITTED BY:Mark Watton,
MEETING DATE:
W.O./G.F.NO:
December 6,2006
DIV.NO.
SUBJECT:
General Manager
Board of Directors 2007 Calendar of Meetings
GENERAL MANAGER'S RECOMMENDATION:
At the request of the Board,the attached Board of Director's
meeting calendar for 2007 is being presented for discussion.
PURPOSE:
This staff report is being presented to provide the Board the
opportunity to review the 2007 Board of Director's meeting
calendars and amend the schedules as needed.
COMMITTEE ACTION:
N/A
ANALYSIS:
The Board requested that this item be presented at each meeting
so they may have an opportunity to review the Board meeting
calendar schedule and amend it as needed.
STRATEGIC GOAL:
N/A
FISCAL IMPACT:
None.
LEGAL IMPACT:
None.
Attachments:Calendar of Meetings for 2007
G:\UserDala\OislScc\WINWORO\STAf<RPTS\Bo,ml Meeting Calendar 12-6-0G.doc
Board of Directors,Workshops
and Committee Meetings
2007
Regular Board Meetings:
January 3,2007
February 7,2007
March 7,2007
April 4,2007
May 2,2007
June 6,2007
July 4,2007 (4th of July Holiday)
August 1,2007
September 5,2007
October 3,2007
November 7,2007
December 5,2007
Board Workshops:
Budget Workshop,TBD
Board Retreat Workshop,TBD
Special Board or Committee Meetings (3 rd
Wednesday of Each Month or as Noted)
January 17,2007
February 21,2007
March 21,2007
April 18,2007
May 16,2007
June 20,2007
July 18,2007
August 15,2007
September 19,2007
October 17,2007
November 21,2007
December 19,2007
Committee Meetings:
CWA/Water Resources and Security Committee (Tuesday before the CWA board
meeting):
Water Resource and Security Committee Chair
Gary Croucher
Mark Watton,CWA Board Representative
January 23,2007
February 20,2007
March 20,2007
April 24,2007
May 22,2007
June 26,2007
July 24,2007
August 2i,2007
September 25,2007
October 23,2007
November -No Meeting
December 4,2007
G:\UserData\DistSec\WINWORD\STAFRPTS\Board Meeting Calendar Attach A for 2007 12-6-06.doc
Page 1 of 1
AGENDA ITEM 10
STAFF REPORT
MEETING DATE:De cember 6,2006TYPEMEETING:Regular Board Meeting
SUBMITTED BY:Mark Watton,
General Manager
W.O./G.F.NO:N/A DIV.NO.N/A
SUBJECT:General Manager's Report
GENERAL MANAGER:
•Update on
Reservoir,
the 30-inch Recycled Water
and 680-1 Pump Station Projects:
Pipeline,450-1
~Ortiz Construction has completed the installation of
the pipeline.Testing/installation of appurtenances
and final paving is also complete.Walk-throughs are
underway.
~The reservoir interior coating is underway.
~Installation of the pump station's electrical and
signal components is underway.
ADMINISTRATIVE SERVICES AND FINANCE:
Administrative Services:
•Three new hires started employment in the month of
November:Environmental Compliance Specialist,Temporary
Buyer,and Facilities Maintenance Technician.
•The compensation consultant provided a preliminary draft
of the compensation study results.The Senior Management
Team and Human Resources have conducted a review of the
findings and provided a list of questions and follow-up
to the consultants.Once all questions have been answered
and all follow-up has been completed,the results will be
presented to the Ad Hoc Negotiations Committee and sent
to the Association for input.
•Open Enrollment for the health,dental and flexible
benefits plan is currently in progress.We are pleased
that the health insurance increased by a minimum amount
of 1.7%and the dental increased by 5.2%.The minimal
increase in the health insurance is attributed to the
change to the Blue Cross Prudent Buyer Preferred Provider
Organization (PPO).The District held its annual health
fair on November 2nd and employee information meetings on
November 14th.In addition,the District will be hosting
an informational meeting on the CalPERS Pension Plan for
newly hired employees on December 13th.
•The District has completed the FEMA courses as
recommended for emergency responders in the event of a
disaster.Affected employees have completed IS 100,IS
200,IS 700 and IS 800 courses.In addition,the Safety
&Risk Administrator recently conducted a presentation
for all employees regarding the need to prepare their
families and themselves on a personal basis for a major
disaster.
•The Safety &Risk Administrator met again with San Miguel
Fire District,on November 20th ,regarding plans to
develop a state-of-the-art joint training facility at the
regulatory site.The facility will be able to provide
hands-on training for many required training needs,as
well as a Joint Emergency Operations Facility.This is an
exciting project that will go far to provide a high-level
of training for both organizations.
•Operations department personnel involved in trenching
operations recently took advantage of a joint training
opportunity coordinated with the San Diego County Water
Authority in the area of "Trenching &Shoring".
•Water "Smart"Controller Distribution:On November 4th,
the District partnered with the Sweetwater Authority to
hold two distribution events at the District's offices.
30 water "smart"controllers were distributed to Otay
customers and an additional training class is planned for
February 2007.
•Artificial Turf:Valhalla High School,in Rancho San
Diego,has submitted an aggressive plan to complete its
artificial turf project by next spring.The District
applied for and received an extension from the US Bureau
of Reclamation for its $50,000 matching funds grant.The
groundbreaking for this project is planned for January
2007.
•School Program Activity:staff conducted four school
tours at the Water Conservation Garden this month,
2
involving 162 students and 25 adults from Olypmic View,
Jamul Primary,Vista Grande and Avocado Elementary
Schools.In addition,Rohr and Eastlake Elementary
Schools requested funding for a Splash Lab;the District
has funded five Splash Labs to date.
•The Annual Water Conservation Best Management Practice
reports were submitted for review to the Water Resources
Committee for fiscal years 2005 and 2006 ahead of the
California Urban Water Conservation Council's
(CUWCC)December 1st deadline.The District submits
reports on its water conservation activity every two
years to the CUWCC.
•In the month of November there were 109 purchase orders
issued for a total of $277,507.66.
Information Techno~ogy and Strategic P~anning:
•The build-out of the District's computer data center
project is complete.Both the air conditioning and
(uninterruptible power supply)have been installed.
migration of the existing applications,to the new
servers,will be completed in early December.
UPS
Data
•Phase 2 of the IVR system -which will allow customers to
pay via credit card,is scheduled to go into production
in January.
•The deployment of the field mobile computers is
progressing according to plan.Staff is training field
operations staff on how to use the new devices.We have
deployed 6 units.Current dispersal of units is
temporarily on-hold while a screen brightness issue is
resolved.We anticipate an additional 20 units will be
distributed over the next month.
FINANCE:
•Bond Sale -Staff presented the recommended selection of
the following three parties to the November Finance and
Administration Committee.These parties complete the bond
sale financing team.
1.Bond Counsel -Staff is recommending that Garcia,
Calderon,and Ruiz (GCR)and the firm of Sidley
Austin act as the District's co-bond counsel for
the upcoming Bond sale.
3
2.Disclosure Counsel -Staff is recommending that
Stradling,Yocca,Carlson &Rauth be retained as
Disclosure Counsel.
3.Trustee -Staff is recommending that Union Bank
be selected to act as Trustee for the upcoming
bond sale.
•Additional Debt -Staff estimates that as a result of
additional debt needed to fund 100%of the ClP,for this
year and next,the estimated rate increases over the next
few years would be 5.4%, 5.4%, 5.4%,5.1%, 5.1%,and 5.1%
for Jan.1,2007 through 2012,respectively.This is a
moderate increase over the prior estimation of 5.4%,
5.4%,5.4%,3.9%, 3.9%,and 3.9%.This does not include
any rate changes resulting from negotiations or salary
survey.
•Budget Policy Staff is currently reviewing numerous
budget policies and looking to incorporate those "Best
Practices"that best fit the District's preferred form of
operations.Staff is looking to present this to the
Finance and Administration Committee in December.This
will require numerous meetings with staff and management
to review the new procedures and policy.
•Debt Policy -The debt policy has been revised and
submitted to GFOA for "Certification".This will then be
brought to the December Finance and Administration
Committee for review after obtaining word from GFOA that
the proposed changes will meet the certification
requirements.The changes add many of the existing
practices to the Policy making it more robust and adding
transparency to the District financial matters.
•Reporting -Staff has developed detail reports to meet
many of the staff's need.Demonstrations of the
reporting capabilities have been given to every
department.Follow-up meetings are planned for anyone
that was not able to attend.
The financial reporting for October 2006 is as follows:
•For the four months ended October 31,2006,there are
total revenues of $21,961,842 and total expenses of
$20,749,805.The revenues exceeded expenses by
$1,212,037.
4
The financial reporting for investments for October 31,
2006 is as follows:
•The market value of the Portfolio Master Summary and
the Investment Portfolio Details as of October 31,
2006 total $72,846,744.27 with an average yield to
maturity of 4.810%.The total earnings year-to-date
are $1,103,019.36.The effective duration is .321 of
a year.
ENGINEERING AND WATER OPERATIONS:
Engineering:
•Staff received 14 new improvement plans from developers
for potable/recycled plan checks~
•Staff completed contract documents for Ralph W.Chapman
and Wastewater Treatment Reverse Osmosis Building
remodel.The project consists of the demolition of the
existing Reverse Osmosis (R.O.)Building and the design
and construction of a new 3000 square foot office
building.The project was advertised on November 20,
2006.The Pre-bid Meeting is scheduled for December 5,
2006 and the Bid Opening is scheduled for December 19,
2006.Staff expects to bring to the Committee at the
January Committee Meeting and to make a recommendation to
the Board at the February Board Meeting.
•The required disbursement documentation for the second
progress payment related to the State Water Resources
Control Board (SWRCB)$4.0 million Proposition 50
grant was sent to the SWRCB.The second disbursement
check has been received in the amount of $466,949.00.
The total received to date is $2,929,425.00.Upon
completion of the three recycled water projects that link
the South Bay Water Reclamation Plant supply to the Otay
Water District recycled water system,a final
disbursement request for the total of $4.0 million grant
can be made.The final grant request will be submitted
after March 2007.
•Twenty-four (24)meters were sold as of November 17,
2006,generating $619,592 in revenue.Total meters sold
for FY06-07 were 341 to date,which generated $4,679,897
for the District.
5
•On November 6,2006,the General Manager signed an
executed Deferral Agreement with South Bay Expressway,
LLP for the purchase of one 4"potable water meter in the
amount of $191,825,together with interest at the monthly
rate in accordance with Otay Policy (5%over the Federal
Discount Rate adjusted quarterly).South Bay Expressway,
LLP signed a promissory note to pay all fees on December
27,2006.
•On November 16,2006 the District entered into a sales
agreement with Wildlands Corporation for the purchase of
0.26 acres of freshwater wetlands/riparian habitat
credits in the amount of $39,000 for the 640 Reservoir
Project.
•The Construction Division received two new projects to be
constructed by developers and performed five pre-
construction meetings.In addition,twenty projects were
completed and one project was released from warranty.
•Approximately 1,199 linear feet of both CIP and developer
project pipelines were installed totaling 23,300 feet
since July 2006.The Construction Division performed
quality assurance for these pipelines.
•230 underground facilities were located,18 hydrostatic
pressure tests,9 wet taps and tie-ins,40 meter set
inspections,and 14 project walk-throughs were performed
during the month.
•The following table summarizes purchase and change orders
issued during the period of October 13 -November 27,
2006,that are within staff signatory authority:
Contractor/
Date Action Amount Consultant Project
10/23/06 C.O.#4 $34,868.00 Jacobs 450-1 Reservoir/
680-1 Pump Station
11/17/06 C.O.#1 $1,827.00 Blair Rasmussen Meter Shop RemodelConstruction
Water Operations:
•Water purchased for the month of October was 3,901.3
acre-feet.Beginning FY 06/07 to date,July 1,2006 to
October 31,2006 there has been 17,665.80 acre-feet of
water purchased.This is a 1.6 percent increase from
6
the same period last year,July 1,2005 to October 31,
2005.
•The AMR change-out program is progressing.The
District's contractor,Underground Utility,Inc.
(UUI),has replaced 4,132 RAMAR/Badger units as of
September 30,2006,leaving 2,679 RAMAR units still in
use.
•There were 69 new Automated Meter Reading (AMR)meters
installed,427 meters were replaced with new AMR
meters and 254 meters were retrofitted to AMR meters
for the month of October.
Total number of potable water accounts is 47,337.
•Recycled water consumption for the month of October is as
follows:
Total flow was 434.9 acre-feet or 141,464,752
gallons and the average daily flow was 4,569,250
gallons per day .
.Total number of recycled water accounts is 551.
•Wastewater flows for the month of October were as
follows:
Total basin flow,gallons per day:2,087,000.
Total Otay flow,gallons per day:1,394,000.
Flow Processed at the Ralph W.Chapman Water
Recycling Facility,gallons per day:1,267,000.
Flow to Metro from Otay Water District,gallons per
day:127, 000 .
Total number of sewer connections is 6,052.
G:\UserData\DistSec\WINWORD\STAFRPTS\GM Report 12-6-06.doc
7
OTAY WATER DISTRICT
INVESTMENT PORTFOLIO REVIEW
OCTOBER 31,2006
INVESTMENT OVERVIEW &MARKET STATUS:
The Federal Reserve Board's federal funds rate remains unchanged since its Jun-06 rise to 5.25%and investment analysts continue to
predict the Feds will maintain this level through year-end,with rates potentially dropping to 5.0%the first quarter of2007.Because
ofthis stability,bond yields have edged down slightly from levels seen during the summer.However,this forecast is uncertain
enough that long-term interest rates remain very close to short-term rates,with very little reward for investing in securities beyond 12
-18 months.Based on this assessment,we plan to maintain our current strategy ofinvesting in short-term Federal Agency securities
in an attempt to avoid having prevailing interest rates overtake those ofour current investment holdings for any extended period of
time.
The District's overall return on investment continues to increase,but currently at a slower rate than LAIF.This is due to the rapid
turnover ofthe LAIF portfolio (197 days)as opposed to the District's average term of363 days.Ifthe federal funds rate remains
unchanged,the LAIF yield will stabilize while the District's yield will continue to rise due to the upcoming maturity over the next 4
months of investments which are locked in at rates between 3.0%-4.5%.In accordance with the District's Investment Policy,all
District funds continue to be managed based on the objectives,in priority order,of safety,liquidity,and return on investment.
PORTFOLIO COMPLIANCE:October 31,2006
Investment
8.01:Treasury Securities
8.02:Local Agency Investment Fund (LAIF)
8.03:Federal Agency Issues
8.04:Certificates ofDeposit
8.05:Short-Term Commercial Notes
8.06:Medium-Term Commercial Debt
8.07:Money Market Mutual Funds
8.08:San Diego County Pool
12.0:Maximum Single Financial Institution
State Limit
100%
$40 Million
100%
30%
25%
30%
20%
100%
100%
OtayLimit
100%
$40 Million
100%
15%
15%
15%
15%
100%
50%
Otay Actual
8.22%
$17.1 Million
65.77%
0.11%
o
o
o
0.14%
2.31%
I 65.76%
Otay Water District
Investment Portfolio
2.42%
8.20%
o Banks (Passbook/Checking/CD)•Pools (LAIF &County)IJJ Treasuries 0 Agencies
-------~----
23.62%
Performance Measure F-12
Return on Investment
Target:Meet or Exceed 1000k of LAIF
6 ---,----~-'----...,..------------------------------.
5.10
4 -
4.05
5 -;--·----------4-:-52-·~·---------
1
U)..,
c
Q)
E..,
U)
Q)>c-co
c-::J..,
Q)a::
o
2nd Qtr FY06 ~3ed Qtr FY06 4th Qtr FY~_lst Qtr ~Y_0_7---+-_0ctFY07
2.83 __--+-__4_.0_2__l 4.50 ~
I-LAIF I 3.64 4.05 _~52 I.4.93 _+5.10
:0 Difference.i 0.81 0.79 0.50..0.43 I ~.5~_----'
Month~I__Q~ta~Y L_A_IFDD~ffi~~_i~_~_r_(~if_f8_ffi_n_C8}
DTAY
Portfolio Management
Portfolio Summary
October 31,2006
Investments
Federal Agency Issues-Callable
Treasury Securities-Coupon
Certificates ofDeposit -Bank
Local Agency Investment Fund (LAIF)
San Diego County Pool
Investments
Par Market Book %ot Days to YTM YTM
Value Value Value Portfolio Term Maturity 360 Equiv.365 Equiv.
48,000,000.00 47,903,290.56 47,962,184.29 67.32 488 221 4.785 4.851
6,000,000.00 5,969,062.50 5,981,721.48 8.40 400 121 4.404 4.465
79,108.00 79,108.00 79,108.00 0.11 730 447 3.880 3.934
17,120,270.84 17,108,892.74 17,120,270.84 24.03 1 1 5.028 5.098
102,174.10 102,007.26 102,174.10 0.14 1 1 4.752 4.818
71,301,552.94 71,162,361.06 71,245,458.71 100.00%363 160 4.810 4.877
Cash
Passbook/Checking
(not included in yield calculations)
Total Cash and Investments
Total Earnings
Current Year
Average Daily Balance
Effective Rate of Return
1,684,383.21
72,985,936.15
October 31 Month Ending
285,299.76
74,112,348.96
4.53%
1,684,383.21
72,846,744.27
Fiscal Year To Date
1,103,019.36
72,432,874.13
4.52%
1,684,383.21
72,929,841.92 363 160
0.320
4.810
0.324
4.877
I hereby certify that the investments contained in this report are made in accordance with the District Investment Policy Number27 adopted by the Board ofDirectors on January 19,2000.The market
value information provided by Interactive Data Corporation.The investments provide sufficient liquidity to meet the cash flow requirements ofthe District for the next six months ofexpenditures.
~:.c:::·,L-:;.,:;:i£;;7·;:;;:£~~~,~//--:2-7 ·-0 &,
Joseph 13.eacne"m,ChiefFinancial·offlcer~.~
Run Date:1112112006 -11:47
Portfolio OTAY
AP
PM (PRF]M1)SymRept6.41.200
ReportVer.5.00
OTAY
Portfolio Management
Portfolio Details -Investments
October 31,2006
Page 2
Average Purchase
CUSIP Investment#Issuer Balance Date
Federal Agency Issues-Callable
3133X8KE1 1988 Federal Home Loan Bank 09/29/2004
3133XASF5 1991 Federal Home Loan Bank 03/08/2005
3133XARK5 1992 Federal Home Loan Bank 03/08/2005
3133XEMS5 1998 Federal Home Loan Bank 02128/2006
3133XEP45 1999 Federal Home Loan Bank 03/02/2006
3133XETX7 2001 Federal Home Loan Bank 03/14/2006
3133XF2C9 2002 Federal Home Loan Bank 04/25/2006
3133XFBX3 2003 Federal Home Loan Bank 05/04/2006
3133XFS72 2007 Federal Home Loan Bank 06/28/2006
3133XGCU6 2008 Federal Home Loan Bank 07/28/2006
3133XHOA 2009 Federal Home Loan Bank 10/20/2006
3128X4K67 2000 Federal Home Loan Mortgage 03/07/2006
3128X40Y4 2004 Federal Home Loan Mortgage 05/18/2006
3128X4CE9 2005 Federal Home Loan Mortgage 05/18/2006
3128X5CCO 2006 Federal Home Loan Mortgage 06/01/2006
31359MG31 1997 Federal National Mortage Assoc 02124/2006
Subtotal and Average 46,120,294.38
Treasury Securities -Coupon
9128280J6 1993 US TREASURY 01/26/2006
9128280QO 1994 US TREASURY 01/26/2006
Subtotal and Average 7,334,547.53
Certificates ofDeposit -Bank
2050003183R 1996 California Bank &Trust 01/22/2006
Subtotal and Average 79,108.00
Local Agency Investment Fund (LAIF)
LAIF 9001 STATE OF CALIFORNIA 07/01/2004
Subtotal and Average 15,510,950.56
San Diego County Pool
SO COUNTY POOL 9007 STATE OF CALIFORNIA 07/01/2004
Subtotal and Average 102,174.10
Run Date:1112112006 -11:47
Stated YTM Days to Maturity
Par Value MarketValue BookValue Rate Moody's 360 Maturity Date
3,000,000.00 2,988,750.00 3,000,000.00 3.025 2.982 58 12/29/2006
3,000,000.00 2,994,375.00 3,000,000.00 3.500 3.450 37 12/08/2006
3,000,000.00 2,994,375.00 3,000,000.00 3.510 3.460 37 12/08/2006
3,000,000.00 2,992,500.00 3,000,000.00 5.000 4.943 392 11/28/2007
3,000,000.00 2,994,375.00 3,000,000.00 5,000 4.932 121 03/0212007
3,000,000.00 2,995,312.50 3,000,000.00 5.125 5.055 317 09/14/2007
3,000,000.00 3,001,875.00 3,000,000.00 5.250 5.175 336 10/03/2007
3,000,000.00 2,999,062.50 3,000,000.00 5.250 5.178 184 05/04/2007
3,000,000.00 2,999,062.50 3,000,000.00 5.350 5.277 422 12/28/2007
3,000,000.00 3,000,000.00 3,000,000.00 5.450 5.375 89 01/29/2007
3,000,000.00 2,997,187.50 3,000,000.00 5.150 5.076 160 04/10/2007
3,000,000.00 2,993,090.97 3,000,000.00 5.250 5.178 492 03/07/2008
3,000,000.00 2,974,752.05 2,975,744.24 4.000 5.129 254 07/13/2007
3,000,000.00 2,984,928.13 2,986,440.05 3.625 5.161 106 02115/2007
3,000,000.00 3,000,206.91 3,000,000.00 5.340 5.263 238 06/27/2007
3,000,000.00 2,993,437.50 3,000,000.00 5.000 4.932 296 08/24/2007
48,000,000.00 47,903,290.56 47,962,184.29 4.785 221
3,000,000.00 2,985,937.50 2,990,408.11 3.125 4.376 91 01/31/2007
3,000,000.00 2,983,125.00 2,991,313.37 3.750 4.431 150 03/31/2007
6,000,000.00 5,969,062.50 5,981,721.48 4.404 121
79,108.00 79,108.00 79,108.00 3.880 3.880 447 01/2212008
79,108.00 79,108.00 79,108.00 3.880 447
17,120,270.84 17,108,892.74 17,120,270.84 5.098 5.028
17,120,270.84 17,108,892.74 17,120,270.84 5.028
102,174.10 102,007.26 102,174.10 4.818 4.752
102,174.10 102,007.26 102,174.10 4.752
Portfolio OTAY
AP
PM (PRF_PM2)SymRept 6.41.200
Report Ver.5.00
OlAY
Portfolio Management
Portfolio Details -Investments
October 31,2006
Page 3
CUSIP Investment#Issuer
Average
Balance
Purchase
Date Par Value MarketValue
Stated
BookValue Rate Moody's
YTM Daysto
360 Maturity
Total and Average 74,112,348.96 71,301,552.94 71,162,361.06 71,245,458.71 4.810 160
Run Date:11/2112006 -11:47
Portfolio OTAY
AP
PM (PRF]M2)SymRept6.41.200
OlAY
Portfolio Management
Portfolio Details -Cash
October 31,2006
Average Purchase
CUSIP Investment#Issuer Balance Date ParValue
Union Bank
UNION BANK 9002 STATE OF CALIFORNIA 07/01/2004 209,274.85
PETTY CASH 9003 STATE OF CALIFORNIA 07/01/2004 2,800.00
CALIF BANK&TR 9004 STATE OF CALIFORNIA 07/01/2004 1,362,508.64
PAYROLL 9005 STATE OF CALIFORNIA 07/01/2004 53,672.67
UNION IOC 9008 STATE OF CALIFORNIA 05/01/2006 56,127.05
Average Balance 0.00
Total Cash and Investmentss 74,112,348.96 72,985,936.15
Run Date:11/21/2006-11:47
Market Value
209,274.85
2,800.00
1,362,508.64
53,672.67
56,127.05
72,846,744.27
Page 4
Stated YTM Days to
Book Value Rate Moody's 360 Maturity
209,274.85 1.400 1.381
2,800.00 0.000
1,362,508.64 0.000
53,672.67 0.000
56,127.05 4.510 4.448
72,929,841.92 4.810 160
Portfolio OTAY
AP
PM (PRF_PM2)SymRept6.41.200
OlAY
Activity Report
Sorted By Issuer
July 1,2006 -October 31,2006
CUSIP Investment#Issuer
Percent
ofPortfolio
ParValue
Beginning
Balance
Current Transaction
Rate Date
Purchases or
Deposits
Par Value
Redemptions or
Withdrawals
Ending
Balance
Issuer:STATE OF CALIFORNIA
Subtotal and Balance
Local Agency InvestmentFund (LAIF)
LAIF 9001 STATE OF CALIFORNIA
San Diego County Pool
SO COUNTY POOL 9007
Union Bank
UNION BANK
CALIF BANK &TR
PAYROLL
UNION IOC
9002
9004
9005
9008
STATE OF CALIFORNIA
STATE OF CALIFORNIA
STATE OF CALIFORNIA
STATE OF CALIFORNIA
Subtotal and Balance
STATE OF CALIFORNIA
Subtotaland Balance
Issuer Subtotal 25.905%
1.400 20,413,121.03 20,258,864.46
3,102,211.18 2,635,786.11
4,773.74 0.00
4.510 9,175,683.46 9,150,249.38
1,033,493.75 32,695,789.41 32,044,899.95
5.098 14,952,750.49 10,400,000.00
12,567,520.35 14,952,750.49 10,400,000.00
4.818 3,082.37 0.00
99,091.73 3,082.37 0.00
13,700,105.83 47,651,622.27 42,444,899.95
1,684,383.21
17,120,270.84
102,174.10
18,906,828.15
Issuer:California Bank &Trust
Certificates of Deposit -Bank
Subtotal and Balance 79,108.00 79,108.00
IssuerSubtotal
Issuer:Federal Home Loan Bank
0.108%79,108.00 0.00 0.00 79,108.00
Federal Agency Issues-Callable
3133X5ZG6 1977
3133X6LN4 1980
3133X8KC5 1989
3133XARM1 1990
3133XGCU6 2008
Run Date:11/21/2006 -11:48
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
2.510 07/28/2006 0.00 3,000,000.00
2.650 08/10/2006 0.00 3,000,000.00
3.000 09/28/2006 0.00 3,000,000.00
3.470 09/08/2006 0.00 3,000,000.00
5.450 07/28/2006 3,000,000.00 0.00
Portfolio OTAY
AP
DA (PRF_DA)SymRept6.41.200
ReportVer.5.00
OTAY
Activity Report Page 2
July 1,2006 -October 31,2006
ParValue ParValue
Percent Beginning Current Transaction Purchases or Redemptions or Ending
CUSIP Investment#Issuer ofPortfolio Balance Rate Date Deposits Withdrawals Balance
Issuer:Federal Home Loan Bank
Federal Agency Issues-Callable
3133XHDA 2009 Federal Home Loan Bank 5.150 10/20/2006 3,000,000.00 0.00
Subtotaland Balance 39,000,000.00 6,000,000.00 12,000,000.00 33,000,000.00
Issuer Subtotal 45.214%39,000,000.00 6,000,000.00 12,000,000.00 33,000,000.00
Issuer:Federal Home Loan Mortgage
Federal Agency Issues-Callable
Subtotal and Balance 12,000,000.00 12,000,000.00
IssuerSubtotal 16.442%12,000,000.00 0.00 0.00 12,000,000.00
Issuer:Federal National Mortage Assoc
Federal Agency Issues-Callable
Subtotal and Balance 3,000,000.00 3,000,000.00
IssuerSubtotal 4.110%3,000,000.00 0.00 0.00 3,000,000.00
Issuer:US TREASURY
Treasury Securities -Coupon
912827Z62 1995 US TREASURY 6.500 10/15/2006 0.00 3,000,000.00
Subtotal and Balance 9,000,000.00 0.00 3,000,000.00 6,000,000.00
Issuer Subtotal 8.221%9,000,000.00 0.00 3,000,000.00 6,000,000.00
Total 100.000%76,779,213.83 53,651,622.27 57,444,899.95 72,985,936.15
Run Date:11/2112006 -11:48
Portfolio OTAY
AP
DA(PRF_DA)SymRept 6.41.200
Report Ver.5.00
OTAY
Duration Report
Sorted by Investment Type -Investment Type
Through 10/31/2006
Investment Book Par Market Current YTM Current Maturityl Effective
Security10 Investment#Fund Issuer Class Value Value Value Rate 365 Yield Call Date Duration
3133XF2C9 2002 99 Federal Home Loan Bank Fair 3,000,000.00 3,000,000.00 3,001,875.00 5.250 5.247 5.184 1010312007 0.886
3133XHDA 2009 99 Federal Home Loan Bank Fair 3,000,000.00 3,000,000.00 2,997,187.50 5.150 5.146 5.343 0411012007 0.438
3133XEP45 1999 99 Federal Home Loan Bank Fair 3,000,000.00 3,ODD,000.00 2,994,375.00 5.000 5.000 5.385 0310212007 0.331
3133XEMS5 1998 99 Federal Home Loan Bank Fair 3,000,000.00 3,000,000.00 2,992,500.00 5.000 5.012 5.514c 11/28/2006 0.000
3133XETX7 2001 99 Federal Home Loan Bank Fair 3,000,000.00 3,000,000.00 2,995,312.50 5.125 5.125 5.319 09/14/2007 0.834
3133X8KE1 1988 99 Federal Home Loan Bank Fair 3,000,000.00 3,000,000.00 2,988,750.00 3.025 3.024 3.789 12129/2006 0.158
3128X4CE9 2005 99 Federal Home Loan Mortgage Fair 2,986,440.05 3,000,000.00 2,984,928.13 3.625 5.232 4.653 02/15/2007 0.290
3133XFBX3 2003 99 Federal Home Loan Bank Fair 3,000,000.00 3,000,000.00 2,999,062.50 5.250 5.250 5.314c 11/04/2006 0.008
3133XFS72 2007 99 Federal Home Loan Bank Fair 3,000,000.00 3,000,000.00 2,999,062.50 5.350 5.350 5.414c 12/28/2006 0.156
3128X4DY4 2004 99 Federal Home Loan Mortgage Fair 2,975,744.24 3,000,000.00 2,974,752.05 4.000 5.200 5.731c 01/13/2007 0.200
3128X5CCO 2006 99 Federal Home Loan Mortgage Fair 3,000,000.00 3,000,000.00 3,000,206.91 5.340 5.336 5.326c 1210112006 0.082
3133XGCU6 2008 99 Federal Home Loan Bank Fair 3,000,000.00 3,000,000.00 3,000,000.00 5.450 5.450 5.488 01/29/2007 0.237
3128X4K67 2000 99 Federal Home Loan Mortgage Fair 3,000,000.00 3,000,000.00 2,993,090.97 5.250 5.250 5.435 03/07/2008 1.276
31359MG31 1997 99 Federal National Mortage Assoc Fair 3,000,000.00 3,000,000.00 2,993,437.50 5.000 5.000 5.449c 11/24/2006 0.000
3133XASF5 1991 99 Federal Home Loan Bank Fair 3,000,000.00 3,000,000.00 2,994,375.00 3.500 3.498 3.882 12/08/2006 0.101
3133XARK5 1992 99 Federal Home Loan Bank Fair 3,000,000.00 3,000,000.00 2,994,375.00 3.510 3.508 3.892 12/08/2006 0.101
912828DQO 1994 99 US TREASURY Fair 2,991,313.37 3,000,000.00 2,983,125.00 3.750 4.492 4.903 03/31/2007 0.410
912828DJ6 1993 99 US TREASURY Fair 2,990,408.11 3,000,000.00 2,985,937.50 3.125 4.437 4.082 01/31/2007 0.249
2050003183R 1996 99 California Bank &Trust Amort 79,108.00 79,108.00 79,108.00 3.880 3.934 3.880 01/22/2008 1.191 t
ReportTotal 54,023,013.77 54,079,108.00 53,951,461.06 5.004 0.321 t
t =Duration can not be calculated on these investments dueto incomplete Market price data.
Run Date:11/21/2006 -11:48 Page 1
Portfolio OTAY
AP
DU (PRF_DU)SymRept6.41.200
Report Ver.5.00
OTAY WATER DISTRICT
COMPARATIVE BUDGET SUMMARY
FOR FOUR MONTHS ENDED OCTOBER 31,2006
Exhibit A
Annual YTD YTD YTD
Budget Actual Budget Variance Var%
REVENUE:
Water Sales $29,866,000 $12,275,419 $12,232,588 $42,831 0.4%
Energy Charges 1,853,000 795,487 784,800 10,687 1.4%
System Charges 8,529,300 2,731,181 2,729,800 1,381 0.1%
Penalties 704,500 254,330 246,600 7,730 3.1%
MWD &CWA Fixed Charges 2,178,000 638,625 638,000 625 0.1%
Total Water Sales 43,130,800 16,695,041 16,631,788 63,253 0.4%
Reclamation Sales 4,485,400 1,813,631 1,804,500 9,131 0.5%
Sewer Charges 2,568,100 822,617 836,800 (14,183)(1.7%)
Meter Fees 278,500 104,311 92,800 11,511 12.4%
Capacity Fee Revenues 1,000,200 513,056 333,600 179,456 53.8%
Annexation Fees 1,216,900 798,019 401,600 396,419 98.7%
Non-Operating Revenues 1,674,100 521,049 519,200 1,849 0.4%
Tax Revenues 3,427,400 170,455 152,500 17,955 11.8%
Interest 1,005,600 429,163 335,200 93,963 28.0%
General Fund Draw Down 283,600 94,500 94,500 0.0%
Total Revenue $59,070,600 $21,961,842 $21,202,488 $759,354 3.6%
EXPENSES:
Water Purchases $22,954,900 $9,533,115 $9,505,000 $(28,115)(0.3%)
CWA-Infrastructure Access Charge 1,003,900 325,584 325,600 16 0.0%
CWA-Customer Service Charge 846,800 270,920 270,800 (120)(0.0%)
CWA-Emergency Storage Charge 1,230,600 394,128 394,000 (128)(0.0%)
MWD-Capacity Res Charge 514,800 171,728 171,600 (128)(0.1 %)
MWD-Readiness to Serve Charge 512,200 170,736 170,600 (136)(0.1%)
Subtotal Water Purchases 27,063,200 10,866,211 10,837,600 (28,611)(0.3%)
Power Charges 2,677,800 920,654 910,500 (10,154)(1.1%)
Payroll &Related Costs 14,606,300 4,621,053 4,455,536 (165,517)(3.7%)
Material &Maintenance 4,623,700 1,362,975 1,541,236 178,261 11.6%
Administrative Expenses 4,888,600 1,330,466 1,646,300 315,834 19.2%
Legal Fees 671,000 135,146 223,667 88,521 39.6%
Replacement Reserve 4,540,000 1,513,300 1,513,300 0.0%
Total Expenses $59,070,600 $20,749,805 $21,128,139 $378,333 1.8%
Excess Revenue (Expense)$$1,212,037 $74,349 $1,137,687
F:lMORPT/FS2007-1006 11/27/2006 2:41 PM
AGENDA ITEM 10
STAFF REPORT
TYPE MEETING:Regular Board
SUBMITTED BY:Sean Prendergast,Principal
Accountant
MEETING DATE:
W.OJG.F.NO:
December 6,2006
DIV.NO.
APPROVED BY:Joseph Beachem,Chief Financial Officer
(Chief)
APPROVED BY:German Alvarez,Assistant General Manager
(Ass!.GM):
SUBJECT:Accounts Payable Demand List
PURPOSE:
Attached is the list of demands for the Board's information.
FISCAL IMPACT:
SUMMARY
CHECKS (2003293-2003759)
WIRE TO:
CITY OF CHULA VISTA -BI-MONTHLY SEWER CHARGES
J P MORGAN SECURITIES -REMARKETING FEE
LANDESBANK -CERTIFICATES OF PARTICIPATION
PLAN HANDLERS -MEDICAL CLAIMS
SAN DIEGO COUNTY WATER AUTHORITY -WTR DEL/SEP
UNION BANK -PAYROLL TAXES
TOTAL CASH DISBURSEMENTS,------------------_.--------_.
RECOMMENDED ACTION:
That the Board receive the attached list of demands.
jb
Attachment
NET DEMANDS
$4,416,650.23
$2,268,014.21
$2,949.53
$36,388.08
$138,228.43
$2,563,953.90
$254,578.33
$9,680,762.71
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS 2003293 THROUGH 2003759
RUN DATES 11/1/2006 TO 11/29/2006
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2003293 11/01/06 04469 A COpy WORLD 00013718 10109/06 CAFR TABS 191.53
00013712 10/09/06 ACETATE COVER FOR CAFR 56.03 247.56
2003584 11/21106 02164 AAA RADIATOR WAREHOUSE 01110914 10/31106 AIR COOLER 727.31 727.31
2003294 11101/06 01910 ABCANA INDUSTRIES 782258 10109106 SODIUM HYPOCHLORITE 1,092.04
782240 10109106 SODIUM HYPOCHLORITE 949.22 2,041.26
2003385 11/08/06 01910 ABCANA INDUSTRIES 782792 10/19/06 SODIUM HYPOCHLORITE 1,354.28
782556 10/16106 SODIUM HYPOCHLORITE 898.74
782793 10/19/06 SODIUM HYPOCHLORITE 534.32
782794 10/19/06 SODIUM HYPOCHLORITE 277.01
CM053106 05/31/06 CREDIT MEMO (27.96)3,036.39
2003491 11/15/06 01910 ABCANA INDUSTRIES 782954 10/23/06 SODIUM HYPOCHLORITE 1,165.91
782955 10/23/06 SODIUM HYPOCHLORITE 773.17
782580 10/16/06 SODIUM HYPOCHLORITE 221.23
782579 10/16/06 SODIUM HYPOCHLORITE 110.11 2,270.42
2003585 11/21106 01910 ABCANA INDUSTRIES 783175 10/30/06 SODIUM HYPOCHLORITE 1,108.04
782589 10/16/06 SODIUM HYPOCHLORITE 1,092.04
783178 10/30/06 SODIUM HYPOCHLORITE 759.63
783176 10/30106 SODIUM HYPOCHLORITE 677.14 3,636.85
2003676 11/29/06 01910 ABCANA INDUSTRIES 783602 11/06/06 SODIUM HYPOCHLORITE 935.68
783507 11/02106 SODIUM HYPOCHLORITE 717.76
783603 11/06/06 SODIUM HYPOCHLORITE 470.31 2,123.75
2003386 11/08106 00421 ADVANCED DIESEL INJECTION INC 28361 10/17/06 PT PUMP REPAIR 573.19 573.19
2003587 11/21/06 00132 AIRGAS WEST 103220614 10/31/06 BREATHING AIR 21.08 21.08
2003586 11/21/06 06300 AIR-TRAK INC 56508 09/29/06 GIS EQUIPMENT 914.02 914.02
2003492 11/15/06 01128 ALCEM FENCE COMPANY INC 18875 10/23/06 GATE INSTALLATION 755.00 755.00
2003387 11/08/06 02901 ALL AMERICAN SEWER TOOLS 61347 10/19106 TOOLS 154.00
61345 10/19/06 WARTHOG REPAIR KIT 116.26 270.26
2003388 11/08/06 01463 ALLIED ELECTRONICS INC 23280COO 10/18106 IDEC TIMERS 247.92 247.92
2003295 11101106 03787 ALLIED TRENCH SHORING SERVICE 723447 10/03106 STEEL PLATE RENTALS 390.00 390.00
2003677 11/29/06 03787 ALLIED TRENCH SHORING SERVICE 731829 11/06/06 STEEL PLATE RENTALS 313.50 313.50
2003493 11/15/06 02362 ALLIED WASTE SERVICES 0509002551971 10/25106 TRASH REMOVAL SERVICES 599.28
Page 1 of 28
________·_,_·_·,,__·,""""-··~..-c"..=_~·"',..""--.F
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS 2003293 THROUGH 2003759
RUN DATES 11/1/2006 TO 11/29/2006
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
0509002553548 10/25/06 ASBESTOS DISPOSAL CONTAINER RENTAL 173.26
0509002554695 10/25/06 TRASH REMOVAL SERVICES 64.13 836.67
2003296 11/01/06 06166 AMERICAN MESSAGING L1109570GK 11/01/06 PAGER SERVICES 525.42 525.42
2003494 11/15/06 06166 AMERICAN MESSAGING L1034315GK 11/01/06 PAGER SERVICE 14.68 14.68
2003588 11/21/06 06152 AMERICAN PEST CONTROL 185784 10/31/06 PEST CONTROL SERVICE 235.00 235.00
2003297 11/01/06 00107 AMERICAN WATER WORKS 1000330079A 10/16/06 SHIPPING CHARGE 37.80 37.80
2003389 11/08/06 00107 AMERICAN WATER WORKS 1000330079 10/16/06 REFERENCE BOOKS 540.00 540.00
2003678 11/29/06 00002 ANSWER INC 015475 11/01/06 ANSWERING SERVICES 2,646.30 2,646.30
2003495 11/15/06 02829 APPLIED TECHNOLOGY GROUP INC 176914 10/16/06 REPAIR 9810 RADIO 295.10 295.10
2003298 11/01/06 06505 APT US&C 015399 10/20/06 DEBT POLICY CERT PROGRAM FEE 200.00 200.00
2003299 11/01/06 05753 ARRIETA CONSTRUCTION INC 4 08/31/06 SWEETWATER SPRINGS INTERCONNECTION 12,988.40 12,988.40
2003390 11/08/06 03582 ASI STERLING SECURITY 99672 10/13/06 AFTER HOURS SECURITY SVCS 768.50 768.50
2003496 11/15/06 05514 ASSOCIATED TOWING 366607 08/16/06 TOWING SERVICES 200.00 200.00
2003497 11/15/06 05758 AT&T 015385 10/07/06 PHONE SERVICE 33.33 33.33
2003589 11/21/06 05758 AT&T 015459 11/07/06 PHONE SERVICE 33.33 33.33
2003590 11/21/06 06272 AT&T/MCI T5735360 10/16/06 PHONE SERVICE 941.16 941.16
2003679 11/29/06 06272 AT&T/MCI T5739555 10/17/06 PHONE SERVICE 5,994.34 5,994.34
2003680 11/29/06 03285 AZTEC FIRE &SAFETY 40164 11/06/06 SERVICE INSPECTION 280.18 28018
2003498 11/15/06 01583 AZTEC IMAGING 9DV32A 10/26/06 TONER 374.97 374.97
2003300 11/01/06 00145 BARRETT ENGINEERED PUMPS 052519 10/12/06 FLOAT SWITCHES 245.67 245.67
2003391 11/08/06 00145 BARRETT ENGINEERED PUMPS 052589 10/17/06 ANALYZER SAMPLE PUMP 204.73
052583 10/17/06 PUMP 109.69 314.42
2003499 11/15/06 00145 BARRETT ENGINEERED PUMPS 052704 10/24/06 WASH RACK PUMP REPAIR 490.19
052714 10/24/06 PUMP HOUSING FOR OUTLET ANALYZER 258.60 748.79
2003301 11/01/06 06285 BARTEL ASSOCIATES,LLC 06389 10/09/06 PROFESSIONAL ACTUARY SERVICES 3,975.00 3,975.00
Page 2 of 28
--_._----------_._._-.--,_.__._-~_._-----~~~-.....'...-,.,..,~....,.""~----.-.,.--~---..._~_.-_~__~.~~~_u -
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS 2003293 THROUGH 2003759
RUN DATES 11/1/2006 TO 11/29/2006
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2003302 11/01/06 06498 BEHAVIOR RESEARCH 25985 10/12/06 TRAINING FEE 1,000.00 1,000.00
2003500 11/15/06 06520 BENSKIN,RONALD 396689651 11/13/06 SAFETY BOOTS REIMBURSEMENT 87.26 87.26
2003303 11/01/06 01940 BERRYMAN &HENIGAR INC WEST 59754A 03/24105 RECYCLED WATER PLAN CHECK &INSPECTIOf\615.00 615.00
2003591 11/21106 01940 BERRYMAN &HENIGAR INC WEST 59754B 03/24105 PLANCHECK &INSPECTION SERVICES 6,895.66 6,895.66
2003392 11/08/06 02570 BEST LIFE &HEALTH INSURANCE 015433 11/01106 VOLUNTARY LIFE INSURANCE 215.65 215.65
2003393 11/08/06 02787 BEST RENTALS INC R30890 10/13/06 CONCRETE 188.56 188.56
2003681 11/29/06 02787 BEST RENTALS INC R31017 11/02106 CONCRETE 75.43 75.43
2003304 11/01/06 04806 BJ'S RENTALS 77544 10/11106 CONCRETE 110.98 110.98
2003682 11/29/06 04806 BJ'S RENTALS 81197 11102106 CONCRETE 143.31
82171 11/08/06 CONCRETE'94.82 238.13
2003683 11/29/06 03404 BLAIR RASMUSSEN CONSTRUCTION 3 11/03/06 METER SHOP REMODEL 18,747.00 18,747.00
2003394 11/08/06 02197 BLUE CROSS OF CALIFORNIA 40472 11101106 EMPLOYEE ASSISTANCE PROGRAM SERVICES 582.45 582.45
2003592 11/21/06 02342 BOOT WORLD INC 10317851N 10/31106 SAFETY BOOTS 174.52 174.52
2003501 11/15/06 00559 BOYLE ENGINEERING CORPORATION 037362 10/23/06 PLAN CHECK INSPECT SVCS 8,235.10 8,235.10
2003684 11/29106 00559 BOYLE ENGINEERING CORPORATION 037698 11/03/06 PLAN CHECK &INSPECT SVCS 5,205.17 5,205.17
2003593 11/21/06 03679 BRG CONSULTING INC 06100721 10/31/06 1296-3 RESERVOIR PROJECT 6,802.54 6,802.54
2003305 11/01/06 01232 BRODING'S BATTERY WAREHOUSE 41900 10/12/06 AUTOMOTIVE BATTERIES 65.67 65.67
2003502 11/15/06 01232 BRODING'S BATTERY WAREHOUSE 42433 10/26/06 AUTOMOTIVE BATTERIES 64.60
42254 10/23/06 AUTO PARTS 16.30 80.90
2003594 11/21/06 01232 BRODING'S BATTERY WAREHOUSE 42440 10/27106 AUTO PARTS 36.55 36.55
2003685 11/29/06 01232 BRODING'S BATTERY WAREHOUSE 42699 11/03/06 REBUILD ALTERNATOR 86.76 86.76
2003395 11/08/06 05115 BROOKFIELD SHEA OTAY LLC 015410 10/31/06 METER REFUND 37,734.00 37,734.00
2003396 11/08/06 03721 BULLET LOGISTICS INC 10150603350 10/15/06 COURIER SERVICES 227.70 227.70
2003306 11/01/06 00223 C W MCGRATH INC 22205 10/10/06 CRUSHED ROCK 310.49
Page 3 of 28
OTAYWATER DISTRICT
CHECK REGISTER
FOR CHECKS 2003293 THROUGH 2003759
RUN DATES 11/1/2006 TO 11/29/2006
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
22247 10/12/06 CRUSHED ROCK 196.88
22228 10/11/06 CRUSHED ROCK 105.08
22190 10109106 CRUSHED ROCK 81.37 693.82
2003397 11/08106 00223 C W MCGRATH INC 22310 10/18106 CRUSHED ROCK 391.95
22285 10/16106 CRUSHED ROCK 71.37 463.32
2003503 11/15/06 00223 C W MCGRATH INC 22370 10/24/06 CRUSHED ROCK 348.68
21263 08/03/06 CRUSHED ROCK 198.18
21242 08/02/06 CRUSHED ROCK 177.14
21220 08/01/06 CRUSHED ROCK 161.11
22411 10/26106 CRUSHED ROCK 149.69
22264 10/13106 CRUSHED ROCK 118.36 1,153.16
2003595 11/21106 00223 C W MCGRATH INC 22489 11/01/06 CRUSHED ROCK 195.85 195.85
2003686 11/29/06 00223 C W MCGRATH INC 22507 11102106 CRUSHED ROCK 218.61
22587 11108/06 CRUSHED ROCK 145.16
22611 11/09/06 CRUSHED ROCK 103.96 467.73
2003307 11/01/06 02401 CAJON VALLEY UNION SCHOOL DIST 7300 10/19/06 BUS FUNDING FOR FIELD TRIP 71.00 7100
2003596 11/21106 02401 CAJON VALLEY UNION SCHOOL DIST 7308 11/07106 BUS FUNDING FOR FIELD TRIP 142.00 142.00
2003687 11/29/06 02401 CAJON VALLEY UNION SCHOOL DIST 7354 11/17106 BUS FUNDING FOR FIELD TRIP 7100 71.00
2003398 11/08/06 06420 CALIF DEPT OF FISH &GAME 015415 11/02/06 WETLANDS PERMIT 500.00 500.00
2003308 11/01/06 02920 CALIFORNIA COMMERCIAL 61937 10/10106 ASPHALT 2,261.14 2,261.14
2003504 11/15106 02920 CALIFORNIA COMMERCIAL 62579 10/26106 ASPHALT 129.69 129.69
2003505 11/15/06 00693 CALIFORNIA SPECIAL DIST ASSOC 015446 11/13/06 MEETING RESERVATIONS 96.00 96.00
2003688 11/29/06 00245 CALIFORNIA STAMP CO 701271 11102/06 BANK STAMP 57.98 57.98
2003689 11/29/06 00192 CALIFORNIAWATER ENVIRONMENT 015483 11/29/06 CERTiFICATION RENEWAL FEE 66.00 66.00
2003506 11/15/06 02972 CALIFORNIA WATER ENVIRONMENTAL 015437 11108/06 MEMBERSHIP RENEWALS 330.00
015436 11107106 MEMBERSHIP RENEWAL 110.00 440.00
2003597 11/21/06 02972 CALIFORNIA WATER ENVIRONMENTAL 015458 11/05/06 MEMBERSHIP RENEWAL 100.00 100.00
2003399 11/08/06 01243 CALIFORNIA-NEVADA SECTION 0025020lN 10/16/06 WORKSHOPS 105.00 105.00
2003309 11/01/06 01004 CALOLYMPIC SAFETY 007689 10/11/06 REPLACEMENT SENSORIGAS MONITOR 190.45 190.45
Page 4 of 28
._,,"-_.~._._........,"""""-"'""=
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS 2003293 THROUGH 2003759
RUN DATES 11/1/2006 TO 11/29/2006
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2003598 11/21/06 04215 CAMP DRESSER &MCKEE INC 802417436 10/30106 IRP PROJECT 26,704.89 26,704.89
2003310 11/01106 03684 CANON BUSINESS SOLUTIONS-WEST 3583107 10/07/06 COPIER SERVICE 50602
3582653 10/06/06 COPIER SERVICE 433.09 939.11
2003599 11/21/06 03684 CANON BUSINESS SOLUTIONS-WEST 3601937 11/01/06 COPIER MAINTENANCE 1,206.88 1,206.88
2003690 11/29/06 03684 CANON BUSINESS SOLUTIONS-WEST 3604850 11/06/06 COPIER SERVICE 52906
3604850a 11/06106 COPIER SERVICE 208.57
1438870 11/06/06 OFFICE SUPPLIES 53.88 791.51
2003600 11/21/06 04071 CAPITOL WEBWORKS LLC 17972 10/31/06 LOBBYING DISCLOSURE FILING FEE 45.00 45.00
2003311 11/01/06 03572 CARLTON,DISANTE &42977 10/16106 LEGAL SERVICES SEP 2006 3,630.00
42978 10/16106 LEGAL SERVICES SEP 2006 660.00 4,290.00
2003601 11/21106 02758 CARMEL BUSINESS SYSTEMS INC 6368 11/01/06 STORAGE &DESTRUCTION OF DOCUMENTS 827.21 827.21
2003400 11/08/06 04204 CASADEL MAR 20445 10/17/06 UNIFORM APPAREL 217.61 21761
2003401 11108106 04349 CHAMBERS,JONATHAN 015434 11/06106 TUITION REIMBURSEMENT 212.50 212.50
2003602 11/21/06 06418 CHULA VISTA ELECTRIC CO 200943 10/31/06 PUMP REPAIRS 2,042.00 2,042.00
2003691 11/29/06 02026 CHULA VISTA ELEMENTARY SCHOOL 30254 11/21/06 FIELD TRIP FUNDING 490.00 490.00
2003507 11/15/06 06519 CHULA VISTA POLICE DEPT 015438 11/08/06 TRAFFIC COLLISION REPORT 10.00
015439 11/08/06 TRAFFIC COLLISION REPORT 10.00 20.00
2003603 11/21106 06519 CHULA VISTA POLICE DEPT 0624809 11/16/06 TRAFFIC COLLISION REPORT 10.00 10.00
2003692 11/29/06 06519 CHULA VISTA POLICE DEPT 0610259 11/22106 TRAFFIC COLLISION REPORT 10.00 10.00
2003508 11/15/06 05008 CINGULAR WIRELESS 015409 10/29/06 WIRELESS PHONE SERVICE 11.17 11.17
2003604 11/21/06 00944 CITY OF SAN DIEGO 00944 10/31106 BI-MONTHLY SEWER CHARGES 68,223.34 68,223.34
2003605 11/21/06 00234 CITY TREASURER 451750 10/16/06 METRO SEWERAGE SYSTEM 153,037.00 153,037.00
2003312 11101106 06495 CLARK,JENNIFER J Ref002368676 10/18/06 UB Refund Cst #0000033287 18.72 18.72
2003693 11/29/06 04119 CLARKSON LAB &SUPPLY INC 31824 10/31/06 BACTERIOLOGICAL ANALYSIS 308.00
31591 10/31106 BACTERIOLOGICAL ANALYSIS 190.00
31724 10/31/06 BACTERIOLOGICAL ANALYSIS 190.00 688.00
Page 5 of 28
OTAYWATER DISTRICT
CHECK REGISTER
FOR CHECKS 2003293 THROUGH 2003759
RUN DATES 11/1/2006 TO 11/29/2006
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2003313 11/01106 04398 CONSTRUCTION MANAGEMENT 015392 10/23106 MEETING REGISTRATION 55.00 55.00
2003694 11/29106 04398 CONSTRUCTION MANAGEMENT 015481 11/28/06 REGiSTRATION FEE 55.00 55.00
2003314 11101/06 03774 CONSTRUCTION RESIDUE RECYCLING 974179 10/11106 DUMPING SERVICES 500.00 500.00
2003695 11/29106 03774 CONSTRUCTION RESIDUE RECYCLING 974258 10/31106 DUMPING SERVICES 80.00 80.00
2003402 11/08/06 03706 CONSUMERS PIPE &SUPPLY CO S1006653001 10/16/06 CLAVAL PARTS 278.53 278.53
2003509 11/15/06 03706 CONSUMERS PIPE &SUPPLY CO S1001318003 09/21/06 PVC PIPE 40.51
S1001318002 09/21/06 PVC PIPE 34.05 74.56
2003606 11/21106 03706 CONSUMERS PIPE &SUPPLY CO S1008622001 10/30106 INDUSTRIAL SUPPLIES 322.24 322.24
2003510 11/15106 06518 CORKY MCMILLIN CONSTRUCTION 015430 11/06/06 WIO REFUND D0032-XX6435 1,167.78
015431 11/06106 WIO REFUND D0032-XX6394 712.62 1,880.40
2003607 11/21106 02612 COUNCIL OF WATER UTILITIES 015462 11/16/06 MEETING RESERVATIONS 40.00 40.00
2003315 11/01106 00184 COUNTY OF SAN DIEGO DEH070010D11 10/13106 RECLAIMED WATER SHUTDOWN TEST 690.00
DEH070012D11 10/13106 RECLAIMED WATER SHUTDOWN TEST 632.50 1,322.50
2003403 11108/06 00433 COUNTY OF SAN DIEGO 97092327 10/23/06 ENGINEERING PERMITS 3,614.00 3,614.00
2003404 11/08/06 00433 COUNTY OF SAN DIEGO 97092322 10/23/06 ENGINEERING PERMITS 2,813.00 2,813.00
2003405 11108/06 00433 COUNTY OF SAN DIEGO 97092335 10/23/06 ENGINEERING PERMITS 2,437.00 2,437.00
2003406 11/08106 00433 COUNTY OF SAN DIEGO 97092330 10/23/06 ENGINEERING PERMITS 2,170.00 2,170.00
2003407 11/08106 00433 COUNTY OF SAN DIEGO 97092329 10/23/06 ENGINEERING PERMITS 2,170.00 2,170.00
2003408 11/08/06 00433 COUNTY OF SAN DIEGO 97092334 10/23/06 ENGINEERING PERMITS 2,170.00 2,170.00
2003409 11/08/06 00433 COUNTY OF SAN DIEGO 97092105 10/23/06 ENGINEERING PERMITS 1,120.00 1,120.00
2003410 11/08106 00433 COUNTY OF SAN DIEGO 97092143 10/23/06 ENGINEERING PERMITS 720.00 720.00
2003411 11/08/06 00433 COUNTY OF SAN DIEGO 97092338 10/23/06 ENGINEERING PERMITS 526.00 526.00
2003412 11/08106 00433 COUNTY OF SAN DIEGO 97092389 10/23/06 ENGINEERING PERMITS 460.00 460.00
2003413 11/08/06 00433 COUNTY OF SAN DIEGO 97092340 10/23/06 ENGINEERING PERMiTS 403.00 403.00
2003414 11108106 00433 COUNTY OF SAN DIEGO 97092332 10/23106 ENGINEERING PERMITS 403.00 403.00
Page 6 of28
---------------._."'.•....•.•_..~._-_._.,--_._-_.,_..~,-~__-__··«....,...,.·_,~?""'""'..d'_"':7:'_·_,,__··J~,~·,~..~r.ro·~h:<'Y
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS 2003293 THROUGH 2003759
RUN DATES 11/1/2006 TO 11/29/2006
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2003415 11/08106 00433 COUNTY OF SAN DIEGO 97092331 10/23106 ENGINEERING PERMITS 403.00 403.00
2003416 11/08/06 00433 COUNTY OF SAN DIEGO 97092328 10/23/06 ENGINEERING PERMITS 403.00 403.00
2003417 11108/06 00433 COUNTY OF SAN DIEGO 97092210 10/23/06 ENGINEERING PERMITS 403.00 403.00
2003418 11108/06 00433 COUNTY OF SAN DIEGO 97092323 10/23/06 ENGINEERING PERMITS 403.00 40300
2003419 11/08106 00433 COUNTY OF SAN DIEGO 97092325 10/23/06 ENGINEERING PERMITS 403.00 403.00
2003420 11/08/06 00433 COUNTY OF SAN DIEGO 97092333 10/23/06 ENGINEERING PERMITS 403.00 403.00
2003421 11108/06 00433 COUNTY OF SAN DIEGO 97092326 10/23/06 ENGINEERING PERMITS 278.00 278.00
2003316 11/01106 05125 CUDLlP,JAMES 015398 10/25/06 TUITION REIMBURSEMENT 121.00 121.00
2003696 11/29106 05125 CUDLlP,JAMES 015479 11/28106 EXAM &CERTIFICATION REIMBURSEMENT 145.00 145.00
2003422 11/08/06 00422 0&0 TOOL &SUPPLY S1541347001 10/16106 SHELL CUTTER 72.00 72.00
2003317 11/01106 01822 DANIEL BOYLE ENGINEERING INC 11526 10/12106 1485-2 RESERVOIR PROJECT 2,075.00 2,075.00
2003318 11/01/06 03354 DATAPROSE INC 37466 10109/06 POSTAGE SERVICE 14,621.26 14,621.26
2003697 11/29106 03354 DATAPROSE INC 38004 11/09106 OCTOBER POSTAGE 14,628.32
38003 11/09106 BILLING PRINT SERVICES 9,133.42 23,761.74
2003423 11/08/06 04550 DATATREE 900340106 10/31/06 MAP PURCHASING SERVICE 99.00 99.00
2003608 11/21/06 06533 DAVID EDGAR 015470 11/21/06 REFUND ON AV PARCEL#498-310-64-00 13.08 13.08
2003511 11/15/06 00852 DEC CONSULTANTS INC U102023 10/31/06 2005-2007 CP PROGRAM 6,120.80 6,120.80
2003512 11/15/06 03428 DEL MAR OFFICE PRODUCTS 9324590 10/24/06 2007 CALENDARS &APPOINTMENT BOOKS 436.62
9324640 10/24/06 2007 CALENDARS 355.68
9328190 10/25/06 2007 CALENDARS &APPOINTMENT BOOKS 43.47
9324641 10/26/06 2007 CALENDARS 34.67
9300310 10/12/06 OFFICE SUPPLIES 20.28
9329290 10/26/06 2007 CALENDARS 16.04
C9324640 10/27106 CREDIT MEMO (15.07)
C9324590 10/27/06 CREDIT MEMO (43.47)848.22
2003609 11/21/06 03428 DEL MAR OFFICE PRODUCTS 9338000 10/31/06 CALENDARS 791.61
9372490 11/15/06 OFFICE SUPPLIES 143.87 935.48
Page 7 of 28
--------'-"--~"-'-'----~-----~'"-'-~~'--~._.~---.'-------.--'-'--'-~---"'--"'_"C:"''''''''''~~'''''--~~'''-''''''==="''':'''''''Si;;,,,,
OTAYWATER DISTRICT
CHECK REGISTER
FOR CHECKS2003293 THROUGH 2003759
RUN DATES 11/1/2006 TO 11/29/2006
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2003698 11/29/06 03428 DEL MAR OFFICE PRODUCTS 9341570 11/07/06 2007 THOMAS BROTHERS GUIDES 1,438.68
9345160 11/02/06 2007 CALENDARS 266.69
9324610 10/24106 OFFICE SUPPLIES 229.57
9345180 11/02/06 2007 CALENDARS 56.27 1,991.21
2003319 11/01106 02603 DELL MARKETING LP R22163825 10106/06 COMPUTER MEMORY 150.19 150.19
2003610 11/21/06 02603 DELL MARKETING LP R44537582 10/19106 WIRELESS 5700MOBILE BROADBAND 174.56 174.56
2003699 11/29/06 02603 DELL MARKETING LP R66753369 11102106 DELL PRECISION DESKTOP 2,583.32
R65462719 11/02/06 POWERCONNECT PORT GBE 1,578.88
R69357979 11103/06 MODULE OPTIPLEX 208.47
R10509071 09/29/06 DELL ULTRASHARP 1907FPV FLAT PANEL 2,773.75
R66053758 11/02/06 AC ADAPTER 169.61 7,314.03
2003700 11/29/06 06500 DELL SERVICE SALES PTG492582 10/25/06 SERVICE FOR POWER EDGE 2600 683.00 683.00
2003513 11/15106 04944 DELL USA LP 015440 11/08/06 COMPUTER LOAN PROGRAM 2,502.87 2,502.87
2003320 11/01/06 03744 DEPARTMENT OF JUSTICE 593941 10/10/06 FINGERPRINT ANALYSIS SERVICES 128.00 128.00
2003701 11/29/06 03589 DEPT OF HEALTH SERVICES 015484 11/29/06 CERTIFICATION APPLICATION FEE 80.00 80.00
2003321 11/01/06 06496 DICE.COM 341697 10/10/06 JOB POSTING 429.00 429.00
2003424 11/08/06 03417 DIRECTV 441999312 10/19/06 SATELLITE TV SERVICE 4.99 4.99
2003702 11/29/06 03417 DIRECTV 451545517 11/05106 SATELLITE TV SERVICE 46.96
459670984 11/19/06 SATELLITE TV SERVICE 4.99 51.95
2003703 11/29/06 00028 DIXIELINE LUMBER COMPANY 1571154 11/06106 PANELING &HARDWARE SUPPLIES 310.91
0470013 11103106 PANELING &HARDWARE SUPPLIES 87.62 398.53
2003514 11/15/06 06523 DURAN,PATRICIA 015445 11/07/06 REIMBURSE EMPLOYEE EVENT EXP 28.00 28.00
2003515 11/15106 01926 EAST COUNTY URGENT CARE 494201 11/09/06 FLU SHOTS 400.00 400.00
2003611 11/21/06 02292 EASTLAKE ELEMENTARY SCHOOL 015460 11/15/06 SCIENCE MOBILE LAB FUNDING 255.00 255.00
2003425 11/08/06 02447 EDCO DISPOSAL CORPORATION 015416 09/26106 RECYCLING SERVICES 49.86 49.86
2003426 11/08/06 00230 EDP PRODUCTS INC 804712 10/31/06 CARTRIDGE STORAGEIRETRIEVAL 198.00 198.00
2003516 11/15106 01314 EMED CO.,INC 64285300 10/23106 SIGNAGE FOR TREATMENT PLANT 411.66 411.66
2003322 11/01/06 03765 ENGINEERING PARTNERS INC 026269 10/09/06 ELECTRICAL ENGINEERING 803-4 RESERVOIR 4,540.00 4,540.00
Page8 of 28
-~-'--'~-""-=='=.=-=""=~"""""""""'--'_."'.,...--_.._---.~--,~'....-~~.""=-:1,-",,-_:£<.""__>.:...-~,".~~TT3VWi""FJ ~.:...~-"..c._cc,.., • _-~:-:-.~
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS 2003293 THROUGH 2003759
RUN DATES 11/1/2006 TO 11/29/2006
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2003427 11108106 02259 ENVIRONMENTAL RESOURCE ASSOC 466710 10/13/06 YEARLY REGULATORY ANALYSES 714.09 714.09
2003428 11/08/06 03725 ESRIINC 91341614 06/21/06 SOFTWARE MAINTENANCE 1,622.30 1,622.30
2003517 11/15/06 02039 EXUM.SIMMIE E 015452 11/06106 COMPUTER LOAN PROGRAM 1,921.90 1,921.90
2003323 11/01/06 03683 F &L INDUSTRIAL SOLUTIONS INC 4175 10/12/06 CLAVAL SOLENIOD 429.02 429.02
2003518 11/15/06 03757 FANDEL ENTERPRISES 1215 10/03/06 TELECOMMUNICATIONS CONSULTING SVCS 2,190.00 2,190.00
2003704 11/29106 03757 FANDEL ENTERPRISES 1219 11/03/06 TELECOMMUNICATIONS MAINTENANCE SVCS 2,850.00 2,850.00
2003429 11/08/06 00645 FEDEX 846533015 10/13/06 OVERNIGHT PICK-UP &DELIVERY MAIL SVCS 17.75 17.75
2003612 11/21/06 00645 FEDEX 851709864 11/10/06 OVERNIGHT PICK-UP &DELIVERY MAIL SVCS 21.49 21.49
2003705 11/29/06 00645 FEDEX 850411000 11103/06 OVERNIGHT PICK-UP &DELIVERY MAIL SVCS 22.99 22.99
2003324 11/01/06 03546 FERGUSON WATERWORKS 0176194 10102/06 INVENTORY 10,766.69
0177906 10/12/06 INVENTORY 6,794.72
0177903 10/12/06 INVENTORY 1,277.02
0178193 10/12106 WAREHOUSE SUPPLIES 833.99
0177918 10/12/06 INVENTORY 154.08 19,826.50
2003430 11108/06 03546 FERGUSON WATERWORKS 0178389 10/19/06 HYDRANT CAPS 4,711.58
01761991 10/13/06 INVENTORY 3,238.42
0177917 10/13/06 INVENTORY 1,098.96
01779031 10/19/06 INVENTORY 325.76 9,374.72
2003613 11/21106 03546 FERGUSON WATERWORKS 0180720 10/27/06 INVENTORY 7,344.05
0177910 10/31/06 INVENTORY 5,419.37
01807221 10/31106 INVENTORY 5,040.91
0180799 11/01106 HYDRANT CAPS 4,711.58
0180939 10/31/06 INVENTORY 2,681.26
01779032 10/25/06 INVENTORY 1,422.49
01807201 11/01106 INVENTORY 1,379.93
01779033 10/31/06 INVENTORY 1,314.85
0180722 10/27106 INVENTORY 1,215.53
0180794 10/31/06 RUBBER GASKETS 128.37
CM012716 11/06/06 CREDIT MEMO (4,063.94)26,594.40
2003706 11/29106 03546 FERGUSON WATERWORKS 0175793 10/25106 TAPPING MACHINES 10,791.16
0180488 10/27/06 INVENTORY 6,504.40
0177912 10/27106 INVENTORY 6,073.13
0181465 11/03106 INVENTORY 4,975.86
Page 9 of 28
---------_.•.---""'.;::"cC"C,<,,",._
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS 2003293 THROUGH 2003759
RUN DATES 11/1/2006 TO 11/29/2006
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
0180496 10/27/06 INVENTORY 3,178.34
0178692 10/20/06 HYDRANT METER SWIVELS 1,911.05
0182484 11/08106 WAREHOUSE SUPPLIES 951.81
0182482 11/08/06 INVENTORY 499.35
0181059 11109106 INVENTORY 461.42 35,346.52
2003614 11/21106 02470 FIRST BANKCARD 015457 11/08/06 DISTRICT EXPENSES 855.46
015456 11/08/06 DISTRICT EXPENSES 36.71
015465 11/08/06 DISTRICT EXPENSES 3.49 895.66
2003325 11/01/06 04066 FIRST CHOICE SERVICES-SO 270717 10/12/06 COFFEE SUPPLIES 147.81 147.81
2003519 11/15/06 04066 FIRST CHOICE SERVICES-SO 271530 10/26/06 COFFEE SUPPLIES 30127 301.27
2003707 11/29106 04066 FIRST CHOICE SERVICES-SO 272094 11/09106 COFFEE SUPPLIES 190.41 190.41
2003431 11/08/06 00035 FISHER SCIENTIFIC 6198047 10/13/06 LABORATORY SUPPLIES 1,050.73
6198048 10/13/06 LABORATORYSUPPLIES 117.13
6291713 10/18/06 LABORATORY SUPPLIES 28.51 1,196.37
2003708 11/29/06 00035 FISHER SCIENTIFIC 6779353 11/08/06 LABORATORY SUPPLIES 339.52 339.52
2003326 11/01106 01535 FLO-SYSTEMS INC F79006D515 10/10/06 SEALS FOR RAZ PUMPS 988.46 988.46
2003327 11/01/06 03109 FOLEY &LARDNER 27090469 10/10/06 LEGAL SERVICES SEP 2006 448.00
27081549 09/14/06 LEGAL SERVICES AUG 2006 230.50 678.50
2003432 11/08/06 03109 FOLEY &LARDNER 27095893 10/19/06 LEGAL SERVICES SEP 2006 540.60 540.60
2003328 11101/06 01327 FRANK &SON PAVING INC 147 09/20/06 944-1 &944-2 RESERVOIR SITE 3,42020 3,420.20
2003520 11/15/06 01327 FRANK&SON PAVING INC 0308 08/07/06 PAVING SERVICES 813.75 813.75
2003433 11/08106 02144 FRED H ROHR ELEMENTARYSCHOOL 015412 10/31/06 SPLASH SCIENCE MOBILE LAB 25500 255.00
2003615 11/21106 02028 FT INTERACTIVE DATA CORP 05692106 10/31/06 D!AL-UP SERVICE FOR INVESTMENTS 85.00 85.00
2003329 11/01106 03094 FULLCOURT PRESS 15797 10/11/06 PIPELINE NEWSLETTER 4,385.72
15705 09/20/06 BILLING INSERTS 1,404.33 5,790.05
2003434 11/08/06 03094 FULLCOURT PRESS 15821 10/17/06 BROCHURES 1,034.40 1,034.40
2003521 11/15106 03094 FULLCOURT PRESS 15838 10120106 BILLING INSERTS 1,899.18 1,899.18
2003330 11101/06 05626 GAME 7 CONSULTING 1448 10124/06 CONSULTING SERVICES -IS DEPT 5,91100 5,911.00
Page 10 of28
-------~------~~--~""=~~~'..--=""~57...,kk'·---.""'''''''''''o_._,~._
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS 2003293 THROUGH 2003759
RUN DATES 11/1/2006 TO 11/29/2006
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2003435 11/08106 05626 GAME 7 CONSULTING 1451 10/31/06 CONSULTING SERVICES -IS DEPT 5,769.00 5,769.00
2003522 11/15/06 05626 GAME 7 CONSULTING 1454 11107106 CONSULTING SERVICES -IS DEPT 5,840.00
1457 11/15106 CONSULTING SERVICES -IS DEPT 4,672.00 10,512.00
2003709 11/29/06 05626 GAME 7 CONSULTING 1461 11/21/06 CONSULTING SERVICES -IS DEPT 5,840.00
1465 11/29/06 CONSULTING SERVICES -IS DEPT 2,971.50 8,811.50
2003436 11/08106 06291 GARCIA CALDERON &RUIZ 1068 10/31/06 LEGAL SERVICES OCT 2006 63,191.38 63,191.38
2003331 11/01/06 06503 GCAP SERVICES,INC.015401 10/30106 PATHS TO PARTNERSHIPS CONFERENCE 400.00 400.00
2003437 11108/06 03537 GHA TECHNOLOGIES INC 397589 10/18/06 TONERS 898.29
397582 10/18/06 DIGITAL CAMERAS 818.47
397588 10/18106 TONERS 785.53
397587 10/18/06 CANON DIGITAL CAMERAS &CASES 654.78 3,157.07
2003523 11/15/06 03537 GHA TECHNOLOGIES INC 398017 10/20106 L1NKSYS WIRELESS-N NOTEBOOK ADAPTER 214.96 214.96
2003710 11/29/06 03537 GHA TECHNOLOGIES INC 400412 11/03/06 TONERS 1,169.65
400065 11/02/06 POWERWARE UPS 855.77
400413 11/03/06 WIRELESS HEADSET 245.68 2,271.10
2003616 11/21/06 06276 GIFFORD ENGINEERING INC 3134 10/30/06 TWO-WAY RADIO REPAIR 143.00 143.00
2003711 11/29106 06276 GIFFORD ENGINEERING INC 3122 11/02/06 TWO-WAYRADIO REPAIRS 1,651.00
3135 11/07/06 TWO-WAYRADIO REPAIRS 223.12
50442 11/09/06 TWO-WAYRADIO REPAIRS 187.00
50440 11109/06 TWO-WAY RADIO REPAIRS 187.00 2,248.12
2003332 11/01/06 06276 GIFFORD ENGINEERING,INC.50432 10/11/06 RE-INSTALLATION OF TWO-WAY RADIO SYSTE~187.00 187.00
2003438 11/08/06 06276 GIFFORD ENGINEERING,INC.3111 10/19/06 TWO-WAY RADIO REPAIRS 187.00 187.00
2003524 11/15106 06276 GIFFORD ENGINEERING,INC.3123 10/20106 TWO-WAY RADIO REPAIRS 371.40 371.40
2003712 11/29/06 00131 GOVERNMENT FINANCE OFFICERS 015477 11/27/06 PARTICIPANT APPLICATION 480.00 480.00
2003525 11/15/06 03753 GRAPHIC CONTROLS LLC HT6585 10/26106 CHARTS AND PENS FOR CHART RECORDERS 891.36 891.36
2003617 11/21/06 03753 GRAPHIC CONTROLS LLC HT7747 10/31/06 CHARTS AND PENS FOR CHART RECORDERS 415.61 415.61
2003713 11/29/06 03753 GRAPHIC CONTROLS LLC HU0054 11/09106 CHARTS AND PENS FOR CHART RECORDERS 395.22 395.22
2003618 11/21/06 04979 GROSSMONT WORK TRAINING CENTEF 19761 10/31/06 RECRUITMENT MAILING 2,748.61 2,748.61
Page 11 of 28
_..___.__~_____~_~'_~'=·~~_=___.._~...===='=,-=<C~_--,-__v__~.···~_.-";W"-:
OTAYWATER DISTRICT
CHECK REGISTER
FOR CHECKS 2003293 THROUGH 2003759
RUN DATES 11/1/2006 TO 11/29/2006
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2003619 11/21/06 03773 GTC SYSTEMS INC 25727 10/31106 TECHNICALSUPPORT FOR CITRIX 1,406.07 1,40607
2003714 11/29106 03773 GTC SYSTEMS INC 25654 10/11106 DOCKING DEVICES FOR COMPUTERS 8,145.58 8,145.58
2003526 11/15106 06522 GUZMAN,VERONICA 015448 11/06/06 COMPUTER LOAN PROGRAM 1,279.44 1,279.44
2003333 11/01/06 00174 HACH COMPANY 4875410 09/26/06 HACH APA 6000 ANALYZER PARTS 316.44 316.44
2003439 11108106 00174 HACH COMPANY 4898482 10/16/06 LABORATORYSUPPLIES 4,779.56 4,779.56
2003620 11/21/06 00174 HACH COMPANY 4875641 09/26106 APA 6000 ANALYZER PARTS 467.85 467.85
2003715 11/29106 00174 HACH COMPANY 4919713 11101/06 ANALYZER PM PARTS 744.34
4922780 11/03/06 HACH ANALYZER PM PARTS 178.54
4918846 11/01/06 TREATMENT PLANT TURBIDITY METER PARTS 176.59
4919714 11101/06 ANALYZER PM PARTS 94.15 1,193.62
2003527 11/15/06 02795 HARTFORD LIFE INSURANCE CO ETB200417 10109106 RENEWAL OF TRAVEL POLICY #72ETB200417 750.00 750.00
2003621 11/21/06 00169 HAWTHORNE POWER SYSTEMS PS100021927 10/31/06 ADAPTER 91.99
PS100021926 10/31/06 SEALS 80.17 172.16
2003440 11/08/06 04472 HECTOR I MARES-COSSIO 19 10/01/06 CONSULTANT CONTRACT 3,000.00 3,000.00
2003334 11/01106 05124 HILDING,KIPNIS &KELLY 15916 09/30/06 LEGAL SERVICES SEPT 2006 1,125.00 1,125.00
2003441 11108/06 05124 HILDING,KIPNIS &KELLY 14781 06/30106 LEGAL SERVICES JUN 2006 1,847.00
13979 04/30/06 LEGAL SERVICES APR 2006 113.00 1,960.00
2003622 11/21106 01109 HOME DEPOT CREDIT SERVICES 6614472 09/12/06 LUMBER FOR RAMAR METER CRATES 248.85 248.85
2003716 11/29/06 01109 HOME DEPOT CREDIT SERVICES 7159732 11/20106 INSULATION 24.79 24.79
2003335 11/01/06 03615 I.M.PAC.GOVERNMENT SERVICES 015394 09/22/06 DISTRICT EXPENSES 4,941.50
015404 08/22/06 DISTRICT EXPENSES 115.47 5,056.97
2003528 11/15/06 03615 I.M.PAC.GOVERNMENT SERVICES 015443 10/20/06 DISTRICT EXPENSES 6,404.11
015435 10/20/06 DISTRICT EXPENSES 2,686.66 9,090.77
2003529 11/15106 06266 IDEAL WIPING RAG COMPANY 037516 10/26/06 WIPING RAGS 237.05 237.05
2003717 11/29/06 02943 INDUSTRIAL METAL SUPPLY CO 695215 11/02106 METAL 557.57 55757
2003336 11/01/06 03280 INFRASTRUCTURE ENGINEERING 2182 09/30/06 640-1 RESERVOIR PROJECT 1,255.00 1,255.00
2003337 11/01/06 04197 INTEGRITY STAFFING INC 3226 10/24/06 TEMPORARY SERVICES -HR DEPT 1,502.55 1,502.55
Page 12 of28
~.,r.~="".~.".-.--:-c----------.-,....._~_..:7.;;::.._'"""=,~__~~~~.~,~_._Y"'=..-.-===---
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS 2003293 THROUGH 2003759
RUN DATES 11/1/2006 TO 11/29/2006
Check#Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2003442 11/08106 04197 INTEGRITY STAFFING INC 3240 11101/06 TEMPORARY SERVICES -HR DEPT 1,812.60 1,812.60
2003623 11/21/06 04197 INTEGRITYSTAFFING INC 3273 11/13/06 HR CONSULTANT-TEMP 1,669.50
Template 3044 11/16/06 TEMPORARY SERVICES -HR DEPT 1,597.95 3,267.45
2003718 11/29106 04197 INTEGRITY STAFFING INC 3291 11/19106 TEMPORARY SERVICES -HR DEPT 2,051.10 2,051.10
2003530 11/15/06 02372 INTERIOR PLANT SERVICE INC 22810 10/31/06 PLANT SERVICE 181.00 181.00
2003338 11101/06 02267 INTERNAL REVENUE SERVICE Ben2368981 11102/06 PAYROLL DEDUCTION 50.00 50.00
2003339 11101/06 04077 INTERNAL REVENUE SERVICE Ben2368991 11102106 PAYROLL DEDUCTION 64.00 64.00
2003531 11/15/06 02267 INTERNAL REVENUE SERVICE Ben2369442 11/14106 PAYROLL DEDUCTION 50.00 50.00
2003532 11/15106 04077 INTERNAL REVENUE SERVICE Ben2369454 11/14/06 PAYROLL DEDUCTION 64.00 64.00
2003719 11/29106 02267 INTERNAL REVENUE SERVICE Ben2369708 11/28/06 PAYROLL DEDUCTION 50.00 50.00
2003720 11/29/06 04077 INTERNAL REVENUE SERVICE Ben2369718 11/28/06 PAYROLL DEDUCTION 64.00 64.00
2003443 11/08/06 06514 INTERNATIONAL DIARIES 015420 11/07106 PLANNER 20.90 20.90
2003624 11/21/06 01591 IRON MOUNTAIN RECORDS FV04770 10/31/06 OFF SITE RECORDS STORAGE 255.23
FV04769 10/31/06 OFF SITE RECORDS STORAGE 0.61 255.84
2003533 11/15/06 05836 JACOBS INC W9X9540109 10109106 450-1 RESV &680-1 PS PROJECT 30,439.34
W9X9540108 09/15/06 450-1 RESV &680-1 PS PROJECT 26,524.64 56,963.98
2003625 11/21/06 03077 JANI KING OF CALIFORNIA INC SD011060428 11/01/06 JANITORIAL SERVICES 3,905.00
SD011060437 11/01/06 OFF-SITE JANITORIAL SERVICES 990.00 4,895.00
2003534 11/15106 03345 JENKINS,WILLIAM L 015450 11/15/06 MISC EXPENSE REIMBURSEMENTS 222.44 222.44
2003444 11/08/06 01010 JOBS AVAILABLE INC 622095 10/17/06 JOB POSTINGS 1,610.00
622096 10/17106 JOB POSTING 290.20 1,900.20
2003535 11/15/06 06515 JOE PAEZ 015421 11106/06 WIO REFUND D0431-000001 2,662.13 2,662.13
2003721 11/29106 06282 JOHNSON &ASSOCIATES LLC 11493 11/03/06 COMPENSATION STUDY 16,300.00 16,300.00
2003445 11108/06 06508 JUYBARI,HOSSEIN 015418 11/01106 REIMB RECOGNITION LUNCH EXP 168.35 168.35
2003536 11/15/06 06516 KENNETH GOODMAN 015422 11/06/06 WIO REFUND D0363-XX6330 1,268.88 1,268.88
Page 13 of28
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS 2003293 THROUGH 2003759
RUN DATES 11/1/2006 TO 11/29/2006
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2003446 11/08/06 05840 KIRK PAVING INC 3224 10/16/06 PAVING SERVICES 14,880.00 14,880.00
2003537 11/15/06 04996 KNOX ATTORNEYSERVICE INC 204590 10/19/06 DELIVERY OF BOARD &COMMITTEE PACKETS 25.00
204870 10/20/06 DELIVERY OF BOARD &COMMITTEE PACKETS 25.00
204869 10/20/06 DELIVERY OF BOARD &COMMITTEE PACKETS 25.00
204868 10/20/06 DELIVERY OF BOARD &COMMITTEE PACKETS 25.00
204943 10/20/06 DELIVERY OF BOARD &COMMITTEE PACKETS 25.00
204942 10/20/06 DELIVERY OF BOARD &COMMITTEE PACKETS 25.00
204941 10/20/06 DELIVERY OF BOARD &COMMITTEE PACKETS 25.00 175.00
2003626 11/21/06 04996 KNOX ATTORNEY SERVICE INC 207334 11/01/06 DELIVERY OF BOARD &COMMITTEE PACKETS 25.00
207335 11/01/06 DELIVERY OF BOARD &COMMITTEE PACKETS 25.00
207336 11/01/06 DELIVERY OF BOARD &COMMITTEE PACKETS 25.00
207337 11/01/06 DELIVERY OF BOARD &COMMITTEE PACKETS 25.00 100.00
2003340 11/01/06 01859 LA PRENSA SAN DIEGO 20811 10/10/06 JOB POSTING 64.98 64.98
2003447 11/08/06 01859 LA PRENSA SAN DIEGO 20821 10/16/06 JOB POSTING 66.69 66.69
2003722 11/29/06 06497 LAKESIDE LAND COMPANY 182048 11/07/06 ASPHALT 85.00
182248 11/08/06 ASPHALT 70.00 155.00
2003341 11/01/06 03607 LEE &RO INC 83034 10/06/06 30"RECYCLED WTR PIPELINE 4,231.00 4,231.00
2003723 11/29/06 06273 LIEBERT CASSIDY WHITMORE 71380 10/31/06 LABOR RELATIONS CONSULTING SVCS 2,000.00 2,000.00
2003538 11/15/06 00491 LIGHTHOUSE INC,THE 1791916 09/06/06 MODULES FOR LIGHT BARS-LIGHTHOUSE 646.99 646.99
2003724 11/29/06 04438 L1NMEL INC 1110600WD 11/01/06 TARPS REPAIR 100.00 100.00
2003448 11/08/06 03784 LIVESCAN SAN DIEGO 06100608 10/18/06 FINGERPRINTING SERVICES 40.00 40.00
2003627 11/21/06 03784 LIVESCAN SAN DIEGO 06100633 11/01/06 FINGERPRINTING SERVICES 40.00 40.00
2003725 11/29/06 02911 L1ZARDTECHINC 473895 11/01/06 GEOEXPRESS ANNUAL SUPPORT 430.28 430.28
2003628 11/21/06 05220 LOGICALIS INTEGRATION SOLUTION 01119521N 10/31/06 HARD DRIVES FOR DATA CENTER 9,368.71 9,368.71
2003629 11/21/06 00628 MANHATTAN NAT'L LIFE INS CO 015467 11/20/06 VOLUNTARY LIFE INSURANCE 505.20 505.20
2003539 11/15/06 02902 MARSTON &MARSTON INC 1003 11/01/06 PROFESSIONAL SERVICES 3,640.00
RB1 11/01/06 PROFESSIONAL SERVICES MAY 2006 650.00 4,290.00
2003726 11/29/06 05329 MASTER METER INC 01157951N 11/06/06 INVENTORY 36,009.28 36,009.28
2003727 11/29/06 06302 MCCROMETER INC 305780RI 11/06/06 8"METER ®ISTER 2,843.91 2,843.91
Page 14 of28
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS 2003293 THROUGH 2003759
RUN DATES 11/1/2006 TO 11/29/2006
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2003449 11/08/06 04851 MCGRAW-HILL CONSTRUCTION 00072011 09/22/06 BID ADVERTISEMENT 899.25 899.25
2003540 11/15/06 01183 MCMASTER-CARR SUPPLY CO 53131170 10/26/06 HAND TOOLS 535.13
53104175 10/26/06 REPLACEMENT OF CANVAS BAGS 110.98
53101648 10/26/06 CHIPPING HAMMER SPRINGS 60.73 706.84
2003630 11/21/06 06532 MERAM FAMILY TRUST 015469 11/21/06 REFUND ON AV PARCEL #498-310-63-00 4.80 4.80
2003450 11/08/06 00805 METRO WASTEWATER JPA 62 10/09/06 MEMBERSHIP RENEWAL 5,538.00 5,538.00
2003451 11/08/06 00887 MIRAMAR TRUCK CENTER-SAN DIEGO 200178 10/18/06 BRAKE PARTS 265.18
200172 10/13/06 BRAKE PARTS 84.68 349.86
2003452 11/08/06 01363 MISSION LINEN &UNIFORM 18034290 10/01/06 UNIFORMS,TOWELS/SUPPLIES 582.75
18031684 10/01/06 UNIFORMS,TOWELS/SUPPLIES 55399
18030824 10/01/06 UNIFORMS,TOWELS/SUPPLIES 543.72
18032557 10/01/06 UNIFORMS,TOWELS/SUPPLIES 539.64
18033416 10/01/06 UNIFORMS,TOWELS/SUPPLIES 533.90
18030822 10/01/06 UNIFORMS,MATS,TOWELS/SUPP 198.88
18033414 10/01/06 UNIFORMS,MATS,TOWELISUPP 196.70
18031682 10/01/06 UNIFORMS,MATS,TOWELS/SUPP 189.06
18032555 10/01/06 UNIFORMS,MATS,TOWELS/SUPP 188.79
S41132 10/01/06 UNIFORM REPLACEMENT 184.86
S41110 10/01/06 UNIFORM REPLACEMENT 180.00
S61833 10/01/06 UNIFORM REPLACEMENT 164.00
18030825 10/01/06 MATS,TOWELS/SUPPLIES 130.52
18031685 10/01/06 MATS,TOWELS/SUPPLIES 130.52
18032558 10/01/06 MATS,TOWELS/SUPPLIES 130.52
18033417 10/01/06 MATS,TOWELS/SUPPLIES 130.52
18034291 10/01/06 MATS,TOWELS/SUPPLIES 130.52
S41122 10/01/06 UNIFORM REPLACEMENT 73.65
S57822 10/01/06 UNIFORM REPLACEMENT 72.03
S41109 10/01/06 UNIFORM REPLACEMENT 67.65
18030823 10/01/06 TOWELS/SUPPLIES 46.61
18031683 10/01/06 TOWELS/SUPPLIES 46.61
18032556 10/01/06 TOWELS/SUPPLIES 46.61
18033415 10/01/06 TOWELS/SUPPLIES 46.61
18034289 10/01/06 TOWELS/SUPPLIES 46.61
S41123 10/01/06 UNIFORM REPLACEMENT 22.15
S41111 10/01/06 UNIFORM REPLACEMENT 5.50
S41121 10/01/06 UNIFORM REPLACEMENT 5.50
2001508 10/01/06 CREDIT MEMO (53.75)5,134.67
2003631 11/21/06 04943 MITCHELL INSTRUMENT CO INC 1031R05 10/31/06 SIGNAL LOGGERS 891.00 891.00
Page 15 of 28
.._---._---~---~--._--"---------~,-,_.,~~---._-_._--.,...,.-.-..,...,.--
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS 2003293 THROUGH 2003759
RUN DATES 11/1/2006 TO 11/29/2006
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2003342 11/01/06 03393 MOBILE MINI LLC -CA 90443466 10/09/06 RENTAL 40'STORAGE CONTAINERS 170.88 170.88
2003632 11/21/06 03393 MOBILE MINI LLC -CA 90450112 10/29/06 40'STORAGE CONTAINERS RENTAL 164.90 164.90
2003728 11/29/06 03393 MOBILE MINI LLC -CA 90451922 11/06/06 40'STORAGE CONTAINERS RENTALS 170.88 170.88
2003343 11/01/06 03172 MOONEY,JONES AND STOKES 0036606 09/14/06 SECTION 106 COMPLIANCE 30"PIPELINE 535.00 535.00
2003453 11/08/06 03172 MOONEY,JONES AND STOKES 0036621 10/14/06 SAN MIGUEL HABITAT &MITIGATION PROJECTS 48,282.02 48,282.02
2003454 11/08/06 03172 MOONEY,JONES AND STOKES 0036615 10/14/06 LA PRESA PIPELINE WETLAND PERMITTING 830.00 830.00
2003633 11/21/06 03623 MWH AMERICAS INC 1070425 10/29/06 PROFESSIONAL ENGG &ENVIRONMENTAL SVC 3,368.32 3,368.32
2003541 11/15/06 02037 MWH LABORATORIES 185925L1 10/20106 REGULATORY ANALYSES 2,915.00 2,915.00
2003634 11/21/06 02037 MWH LABORATORIES 185926L1 10/25/06 LABORATORY ANALYSIS 1,016.00 1,016.00
2003455 11/08/06 01729 MYERS,ANGELA E 015408 11/02/06 REIMBURSEMENT FOR SUPPLIES 8.62 8.62
2003344 11/01/06 04676 NAPA AUTO PARTS 047801 10/11/06 REPAIR PARTS 151.38
045735 09/25/06 PARTS 137.66
045775 09/25/06 PARTS 101.03
046309 09/29/06 AUTO REPAIR PARTS 95.39
045990 09/26/06 PART 75.41
046093 09/27/06 PARTS 49.72
046295 09/29/06 AUTO REPAIR PARTS 49.72
047403 10109/06 NAPAAUTO PARTS,REPAIR PARTS 45.92
047482 10109/06 NAPAAUTO PARTS,REPAIR PARTS 34.74
047450 10109/06 NAPAAUTO PARTS,REPAIR PARTS 33.81
046147 09/27/06 AUTO REPAIR PARTS 33.25
046923 10/04/06 NAPAAUTO PARTS,REPAIR PARTS 30.89
045916 09/26/06 PART 26.60
046346 09/29/06 AUTO REPAIR PARTS 19.79
045499 09/22/06 PART 19.38
046148 09/27/06 AUTO REPAIR PARTS 19.24
046810 10103/06 AUTO REPAIR PARTS 18.06
047163 10106/06 AUTO REPAiR PARTS 12.49
047101 10105/06 AUTO REPAIR PARTS 11.41
046251 09/28/06 AUTO REPAIR PARTS 10.75
045989 09/26/06 PARTS 10.27
045826 09/25/06 PART 10.01
048039 10/12/06 REPAIR PARTS 9.46
047575 10/10/06 REPAIR PARTS 8.82
045896 09/26/06 PARTS 6.76
047017 10/05/06 AUTO REPAIR PARTS 2.18
Page 16 of28
----------------_._.-----------_._--_._."_...i1J'LI.'"'~'::,""·c'·'''.'-=...,..,.......,''":'"'·..
OTAYWATER DISTRICT
CHECK REGISTER
FOR CHECKS 2003293 THROUGH 2003759
RUN DATES 11/1/2006 TO 11/29/2006
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
046018 09/26/06 CREDIT MEMO (2.90)
046017 09/26/06 CREDIT MEMO (3.22)
046021 09/26/06 CREDIT MEMO (741)
046020 09/26/06 CREDIT MEMO (11.70)
046016 09/26106 CREDIT MEMO (14.36)
045827 09/25/06 CREDIT MEMO (44.17)
046019 09/26/06 CREDIT MEMO (68.94)
045833 09/25/06 CREDIT MEMO (7342)
045831 09/25/06 CREDIT MEMO (97.84)
046015 09/26/06 CREDIT MEMO (576.94)123.24
2003456 11108/06 04676 NAPAAUTO PARTS 048483 10/17106 REPAIR PARTS 5'1.83
048448 10/16106 REPAIR PARTS 50.94
048706 10/18/06 REPAIR PARTS 36.61
048340 10/16/06 REPAIR PARTS 24.34
048638 10/18/06 REPAIR PARTS 22.11
048126 10/13/06 REPAIR PARTS 15.54
048594 10/17106 REPAIR PARTS 13.88
048671 10/18106 REPAIR PARTS 647
048828 10/19/06 REPAIR PARTS 4.81 226.53
2003542 11/15/06 04676 NAPA AUTO PARTS 049213 10/23106 AUTO PARTS 29673
048911 10/20/06 REPAIR PARTS 130.18
049252 10/23/06 AUTO PARTS 71.00
049733 10/26/06 AUTO PARTS 59.10
049193 10/23/06 AUTO PARTS 50.61
049179 10/23/06 AUTO PARTS 48.55
049742 10/26106 AUTO PARTS 31.24
049808 10/26/06 AUTO PARTS 1749
049217 10/23/06 AUTO PARTS 1448
049552 10/25/06 AUTO PARTS 3.10 72248
2003635 11/21106 04676 NAPA AUTO PARTS 050448 10/31/06 AUTO PARTS 77.95
050354 10/31/06 AUTO PARTS 36.61
049854 10/27/06 AUTO PARTS 36.61
049862 10/27106 AUTO PARTS 3444
050346 10/31106 AUTO PARTS 16.78
050347 10/31/06 AUTO PARTS 16.78
050133 10/30106 AUTO PARTS 15.12
050407 10/31106 AUTO PARTS 5.73
050356 10/31/06 AUTO PARTS 1.31 241.33
2003345 11/01106 03523 NATIONAL DEFERRED COMPENSATION Ben2368977 11/02/06 DEFERRED COMP PLAN 10,318.93 10,318.93
2003543 11/15/06 03523 NATIONAL DEFERRED COMPENSATION Ben2369438 11/14106 DEFERRED COMP PLAN 9,801.97 9,801.97
Page 17 of28
----~-~---_._---.,..,...,.---~~~-
OTAYWATER DISTRICT
CHECK REGISTER
FOR CHECKS 2003293 THROUGH 2003759
RUN DATES 11/1/2006 TO 11/29/2006
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2003729 11/29106 03523 NATIONAL DEFERRED COMPENSATION Ben2369706 11/28106 DEFERRED COMP PLAN 10,583.88
Ben2369744 12/01/06 DEFERRED COMP PLAN 100.00 10,683.88
2003544 11/15/06 03733 NEC UNIFIED SOLUTIONS INC VSH10226495 10/05/06 LABOR FOR PHONES SVCS 247.50 247.50
2003636 11/21106 03733 NEC UNIFIED SOLUTIONS INC VSH10228167 10/31/06 LABOR FOR PHONES SVCS 372.50
VSH10228255 10/31/06 LABOR FOR PHONES SVCS 185.00
VSH10228162 10/31106 LABOR FOR PHONES SVCS 125.00 682.50
2003730 11/29106 03733 NEC UNIFIED SOLUTIONS INC VSH10226441 10/05/06 LABOR FOR PHONES SVCS 372.50
VSH10228617 11108/06 LABOR FOR PHONES SVCS 125.00 497.50
2003637 11/21/06 03487 NETWORK INSIGHT NISD200601943 11/01106 NETWORK MONITORING SERVICES 15,400.00
NISD200601936 10/31/06 NETWORK MONITORING SERVICES 3,825.00 19,225.00
2003346 11/01/06 05494 NEXTEL COMMUNICATIONS 901500243001 10/12/06 MAINTENANCE FOR GIS (AIR-TRAK)DEVICES 34.24 34.24
2003731 11/29106 05494 NEXTEL COMMUNICATIONS 901500243002 11/12/06 MAINTENANCEIGIS (AIR-TRAK)DEVICES 31.13 31.13
2003545 11/15106 03571 NEXTLEVELINTERNET 11320 10/14/06 INTERNETWEB HOSTING 556.50 556.50
2003347 11/01/06 02669 NORTHERN TOOL &EQUIPMENT CO 14846622 09/12/06 SCAFFLE TOWER SYSTEM 1,583.03 1,583.03
2003638 11/21/06 02669 NORTHERN TOOL &EQUIPMENT CO 14925532 10/27/06 SHOP TOOL 299.99 299.99
2003348 11101106 06502 NSSIISOURCES &SERVICES,INC.015393 08/18106 DISPOSAL CHARGES 1,157.20 1,157.20
2003457 11/08/06 03299 OCB REPROGRAPHICS 4456610 10/19/06 REPROGRAPHICS SERVICES 114.59 114.59
2003639 11/21/06 03299 OCB REPROGRAPHICS 4480919 10/31/06 REPROGRAPHICS SERVICES 1,639.21 1,639.21
2003458 11/08/06 00510 OFFICE DEPOT INC 357045251001 10/18106 OFFICE SUPPLIES 257.94
357026660001 10/11106 OFFICE SUPPLIES 172.22
357185070001 10/18/06 CDS &CD CASES 58.64
357419446001 10/18/06 OFFICE SUPPLIES 57.98
357643041001 10/18/06 OFFICE SUPPLIES 39.95
357039549001 10/18106 OFFICE SUPPLIES 33.38 620.11
2003546 11/15/06 00510 OFFICE DEPOT INC 358222473001 10/25/06 OFFICE SUPPLIES 1,475.44
357286653002 10/25/06 OFFICE SUPPLIES 83.17
358648318001 10/25/06 OFFICE SUPPLIES 16.47
358645150001 10/25106 OFFICE SUPPLIES 8.93 1,584.01
2003640 11/21/06 00510 OFFICE DEPOT INC 358147584001 10/25/06 OFFICE SUPPLIES 116.52
359215693001 11/01/06 OFFICE SUPPLIES 105.20
359191806001 11/01106 OFFICE SUPPLIES 67.48 289.20
Page 18 of 28
-----
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS 2003293 THROUGH 2003759
RUN DATES 11/1/2006 TO 11/29/2006
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS 2003293 THROUGH 2003759
RUN DATES 11/1/2006 TO 11/29/2006
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2003642 11/21/06 03017 PACIFIC SAFETY COUNCIL 63060 10/31106 SAFETY TRAINING 125.00 125.00
2003643 11/21/06 06527 PADRE DAM MUNICIPAL WATER 33601 10/31/06 SHARED COSTICOPYING SERVICES 126.07 126.07
2003550 11/15/06 01871 PANTAZOPLUS,NICHOLAS 015447 11/01/06 COMPUTER LOAN PROGRAM 2,217.55 2,217.55
2003462 11/08/06 06507 PARRISH REPORTING 3615 10105/06 DEPOSITION SERVICES 468.50 468.50
2003644 11/21106 05497 PAYPAL INC 3385160 10/31106 ON-LINE PAYMENT SERVICES 320.10 320.10
2003551 11/15/06 03308 PBS&J 308739 10/24/06 OWD WASTE DISCHARGE PERMIT REV 17,550.29 17,550.29
2003352 11/01/06 00227 PELL MELL SUPPLY 43298000 10/10106 BOLTS 825.20 82520
2003353 11/01/06 03790 PENHALL COMPANY 3653 09/14/06 FLAT SAW CUTTING SERVICES 370.00 370.00
2003552 11/15/06 03790 PENHALL COMPANY 4145 10/26/06 FLAT SAW CUTTING SERVICES 185.00 185.00
2003354 11/01/06 00593 PEPPER OIL COMPANY INC 599743 10/10106 DIESEL FUEL 12,263.96
599763 10/11/06 DIESEL FUEL 5,183.67
599717 10106/06 FUEL 4,547.94 21,995.57
2003553 11/15106 00593 PEPPER OIL COMPANY INC 599912 10/27106 UNLEADED FUEL 11,556.86
599861 10/26/06 ULTRA LOW SULFUR DIESEL FUEL 8,198.22 19,755.08
2003355 11/01/06 00137 PETTY CASH CUSTODIAN 015403 11/01/06 PETTY CASH REIMBURSEMENT 770.70 770.70
2003554 11/15/06 00137 PETTY CASH CUSTODIAN 015442 11/13/06 PETTY CASH REIMBURSEMENT 726.42 726.42
2003736 11/29/06 00137 PETTY CASH CUSTODIAN 015480 11/28/06 PETTY CASH REIMBURSEMENT 693.74 693.74
2003555 11/15/06 02786 PIONEER AMERICAS LLC 5538758962 10/25/06 CHLORINE FOR TP 2,187.55 2,187.55
2003645 11/21/06 06419 PLANT SOUP INC 405 09/28/06 PROFESSIONAL WRITING SERVICES 300.00 300.00
2003646 11/21/06 06529 POSTAL ANNEX INC 015463 11/17/06 OVERPAYMENT REFUND 235.00 235.00 .
2003556 11/15/06 05499 PRAXAIR DISTRIBUTION INC 24361037 10/20106 WELDING SUPPLIES &EQUIPMENT 403.90
24336449 10/20106 WELDING SUPPLIES 328.99 732.89
2003356 11101106 02976 PRE-PAID LEGAL SERVICES INC 015397 10/30106 VOLUNTARY PRE-PD LEGAL SERVICES 31.90 31.90
2003463 11/08/06 00078 PUBLIC EMPLOYEES RETIREMENT Ben2368973 11/02/06 PERS CONTRIBUTION 107,151.37 107,151.37
2003647 11/21/06 00078 PUBLIC EMPLOYEES RETIREMENT Ben2369434 11/14/06 PERS CONTRIBUTION 105,150.45 105,150.45
Page 20 of 28
OTAYWATER DISTRICT
CHECK REGISTER
FOR CHECKS 2003293 THROUGH 2003759
RUN DATES 11/1/2006 TO 11/29/2006
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2003648 11/21/06 02166 PULLTARPS MFG 95888 10/30106 REPAIR PARTS,TARPS 52,57 52,57
2003357 11/01106 01342 R J SAFETY SUPPLY CO INC 22953701 10/11106 WAREHOUSE SAFETYSUPPLY 171,84 171,84
2003649 11/21106 01342 R J SAFETY SUPPLY CO INC 23030700 10/30/06 SAFTEY SUPPLY 86,68 86,68
2003464 11/08/06 06411 RAND MATERIALS HANDLING EQUIP 1008651219 10/16/06 PIPE RACK FOR 105 1,424,16 1,424,16
2003557 11/15106 00766 RAN ROY PRINTING COMPANY 086699 10/20/06 LETTERHEAD 993.46
086697 10/20106 ENVELOPES 963,29
086698 10/19106 ENVELOPES 867,39
086633 10/20/06 BUSINESS CARDS 48.49 2,872,63
2003737 11/29/06 00766 RANROY PRINTING COMPANY 086708 11/03/06 BUSINESS CARDS 48.49 48.49
2003650 11/21/06 02041 RBF CONSULTING 6091590 10/27106 CONSTRUCTION MGT/INSPEC SVCS 41,251,00 41,251,00
2003358 11/01/06 00021 RCP BLOCK &BRICK INC 4308431 10/07/06 CONCRETE 759,64
4308430 10/07/06 CONCRETE 151,93 911,57
2003465 11/08/06 00021 RCP BLOCK &BRICK INC 4308859 10/19/06 CONCRETE /COLOR 810,84 810.84
2003558 11/15106 06506 REED CONSTRUCTION DATA INC 2806270 10/24/06 REFERENCE MANUAL 171.55 171.55
2003651 11/21/06 06506 REED CONSTRUCTION DATA INC 2805326 10/31/06 REFERENCE MANUAL 185.75 185.75
2003466 11/08/06 04542 ROBAK,MARK 70140906 10/31/06 REIMBURSE MILEAGE EXPENSE 31.15 31.15
2003359 11/01106 05130 SAFARI MICRO INC 151480 09/30/06 SOLT TAPES FOR BACKUP 2,478.25 2,478.25
2003360 11/01106 03687 SAFETY-KLEEN SYSTEMS INC M003733752 10/06/06 ABSORBANT PADS 355.65 355.65
2003559 11/15/06 06521 SAN DIEGO ARCHAEOLOGICAL CTR 015441 11/06/06 CURATION FEES 700.00 700.00
2003467 11/08/06 03803 SAN DIEGO CLIPPING SERVICE INC 439061101 11/01/06 NEWSPAPER CLIPPING SERVICE 85.00 85.00
2003652 11/21/06 06530 SAN DIEGO COUNTRY CLUB 015466 11/15/06 RECOGNITION LUNCHEON DEPOSIT 250.00 250.00
2003468 11/08/06 04661 SAN DIEGO COUNTY WATER 015417 11/06/06 BUSINESS MEETING 30.00 30.00
2003738 11/29/06 00003 SAN DIEGO COUNTY WATER 6138 11/27106 RESI ULFTIHET VOUCHER PROGRAM 2,88100
6119 11/27/06 RESIDENTIAL HEW VOUCHER PROG 2,208.00 5,089.00
2003361 11/01/06 00121 SAN DIEGO GAS &ELECTRIC 015395 10/24106 UTILITY EXPENSES 107,361.60
015390 10/20/06 UTILITY EXPENSES 2,955.37
015396 10/30/06 UTILITY EXPENSES 1,164.69 111,481.66
Page 21 of 28
---,----~._.--~~~~~~~"_.~...._.~-==--~_.~=-=-~----_.-,-,_.---"-"'-r-""-".__.-_.=~~~,...-;<""~""'~'~,"~'"'"''''''''''''"''"7'':-''-'''''(
OTAYWATER DISTRICT
CHECK REGISTER
FOR CHECKS 2003293 THROUGH 2003759
RUN DATES 11/1/2006 TO 11/29/2006
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2003469 11/08/06 00121 SAN DIEGO GAS &ELECTRIC 015411 10/31/06 UTILITY EXPENSES 72,547.24 72,547.24
2003653 11/21/06 00121 SAN DIEGO GAS &ELECTRIC 015464 11/16/06 UTILITY EXPENSES 16,594.64 16,594.64
2003739 11/29106 00121 SAN DIEGO GAS &ELECTRIC 015473 11/22/06 UTILITY EXPENSES 2,762.96 2,762.96
2003470 11108/06 03809 SAN DIEGO NEIGHBORHOOD NEWS 01523211001 10/13106 JOB POSTING 138.60 138.60
2003654 11/21106 04345 SAN DIEGO PRECAST CONCRETE INC 01194751N 11/01/06 INVENTORY 5,459.43 5,459.43
2003362 11101/06 03273 SAN DIEGO READER 158 10/11106 JOB POSTING 119.60
157 10/11/06 JOB POSTING 107.64 227.24
2003560 11/15/06 01679 SANCHEZ,EDUARDO 015444 11109/06 TUITION REIMBURSEMENT 105.00 105.00
2003655 11/21/06 01679 SANCHEZ,EDUARDO 015444 11/09/06 TUITION REIMBURSEMENT 105.00 105.00
2003561 11/15/06 01651 SHARP REES-STEALY MEDICAL CTRS 181A 10/21/06 PREPLACEMENT PHYSICAL 88.00
181 10/21/06 HEALTH EXAM 39.00 127.00
2003562 11/15106 05421 SHERWIN WILLIAMS 79425 10/26/06 PAINT SUPPLIES 223.58 223.58
2003363 11101/06 02802 SHERWOOD,KIM 015400 10/27/06 TUITION REIMBURSEMENT 226.00 226.00
2003364 11/01/06 05983 SIEMENS WATER 7817892 10/06/06 BIOXIDE 711.15 711.15
2003656 11/21/06 05983 SIEMENS WATER 1922610 09/29106 ENCORE 700 PM PARTS 748.41 748.41
2003657 11/21/06 04544 SIGN CRAFTERS 0102006 10/20/06 SIGNAGE FOR TREATMENT PLANT 129.30 129.30
2003658 11/21/06 05627 SIGNA DIGITAL SOLUTIONS INC ARS04761 10/31/06 COPIER MAINTENANCE 454.88
ARS04813 11/02/06 COPIER MAINTENANCE 101.00
ARS04708 10/30106 COPIER MAINTENANCE 101.00
ARS04707 10/30/06 COPIER MAINTENANCE 100.00 756.88
2003740 11/29/06 05627 SIGNA DIGITAL SOLUTIONS INC ARS04812 11/02/06 COPIER MAINTENANCE 24.00 24.00
2003365 11/01/06 00258 SLOAN ELECTRIC CO 0050787 10/12/06 ELEVATOR MOTOR 921.03 921.03
2003563 11/15/06 00258 SLOAN ELECTRIC CO 0050836 10/20/06 MOTOR BALANCING 700.00 700.00
2003366 11101106 03103 SOUTHCOAST HEATING &C30600 10/10/06 AIR CONDITIONING MAINTENANCE 857.00 857.00
2003564 11/15/06 02687 SOUTHWEST CONTROLS INC 10389083DD 10/26106 GE PLC MODULES 2,820.92 2,820.92
Page 22 of 28
._--~'~~'--'--"'-'-~~~'-'-~·<t-:""'~CJ_·.V"'..,_..,___~.~=iSEirT?TT ~~~~,,::~=7"~"---"'~,_..-..-.-...-;--:'",~,---:-""---"-<"",:~,,,,,_:,"
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS 2003293 THROUGH 2003759
RUN DATES 11/1/2006 TO 11/29/2006
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2003659 11/21106 02687 SOUTHWEST CONTROLS INC 10390724DD 10/31106 GE PLC MODULES 566.30 566.30
2003367 11/01/06 03760 SPANKY'S PORTABLE SERVICES INC 545598 10/11/06 PORTABLE TOILET RENTAL 55.64 55.64
2003471 11/08/06 03760 SPANKY'S PORTABLE SERVICES INC 545770 10/12/06 PORTABLE TOILET RENTAL 84.13 84.13
2003660 11/21106 03760 SPf\NKY:S PORTABLE SERVICES INC 548461 10/27/06 PORTABLE TOILET RENTAL 68.62
548616 10/30/06 PORTABLE TOILET RENTAL 67.02
548463 10/27106 PORTABLE TOILET RENTAL 67.02
548460 10/27106 PORTABLE TOILET RENTAL 67.02
548462 10/27/06 PORTABLE TOILET RENTAL 67.02 336.70
2003741 11/29/06 03760 SPANKY'S PORTABLE SERVICES INC 550941 11/09/06 PORTABLE TOILET RENTAL 84.13
550762 11/08/06 PORTABLE TOILET RENTAL 55.64 139.77
2003472 11/08/06 06510 SPRINT NEXTEL 015419 10/30/06 OVERPAYMENT REFUND SITE #SD34XC555 194.28 194.28
2003368 11/01/06 02354 STANDARD ELECTRONICS 8517 10/10/06 SECURITY SERVICE &REPAIRS 155.04
8523 10/10/06 SECURITY SERVICE &REPAIRS 127.50 282.54
2003473 11108/06 02354 STANDARD ELECTRONICS 8548 10/16/06 TESTING &INSPECTING FIRE ALARM SYSTEMS 2,130.00 2,130.00
2003565 11/15106 02354 STANDARD ELECTRONICS 8580 10/23/06 SECURITY SERVICE &REPAIRS 382.50 382.50
2003661 11/21/06 02354 STANDARD ELECTRONICS 8617 10/30/06 IT ROOM ACCESS CONTROL 6,965.00
8644 11/01106 SECURITY SERVICE &REPAIRS 212.50 7,177.50
2003662 11/21/06 06524 STANLEYACCESS TECH LLC 97792125 09/30/06 AUTOMATIC SWING DOOR MAINTENANCE 125.00 125.00
2003369 11/01/06 06295 STATE DISBURSEMENT UNIT Ben2368987 11/02106 PAYROLL DEDUCTION 294.46 294.46
2003370 11/01/06 06299 STATE DISBURSEMENT UNIT Ben2368985 11/02106 PAYROLL DEDUCTION 237.69 237.69
2003371 11/01/06 06303 STATE DISBURSEMENT UNIT Ben2368989 11/02106 PAYROLL DEDUCTION 482.76 482.76
2003566 11/15106 06295 STATE DISBURSEMENT UNIT Ben2369450 11/14/06 PAYROLL DEDUCTION 294.46 294.46
2003567 11/15/06 06299 STATE DISBURSEMENT UNIT Ben2369446 11/14/06 PAYROLL DEDUCTION 237.69 237.69
2003568 11/15/06 06303 STATE DISBURSEMENT UNIT Ben2369452 11/14/06 PAYROLL DEDUCTION 482.76 482.76
2003742 11/29/06 06295 STATE DISBURSEMENT UNIT Ben2369714 11/28/06 PAYROLL DEDUCTION 294.46 294.46
2003743 11/29106 06299 STATE DISBURSEMENT UNIT Ben2369712 11/28/06 PAYROLL DEDUCTION 237.69 237.69
2003744 11/29106 06303 STATE DISBURSEMENT UNIT Ben2369716 11/28/06 PAYROLL DEDUCTION 482.76 482.76
Page 23 of 28
-_.._._--._,-_._------~_.-
OTAYWATER DISTRICT
CHECK REGISTER
FOR CHECKS 2003293 THROUGH 2003759
RUN DATES 11/1/2006 TO 11/29/2006
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2003745 11/29/06 00274 STATE OF CALIFORNIA 4585106 11/20/06 CERTIFICATE RENEWAL 125.00 125.00
2003372 11/01/06 02261 STATE STREET BANK &TRUST CO Ben2368975 11/02/06 DEFERRED COMP PLAN 2,464.23 2,464.23
2003569 11/15/06 02261 STATE STREET BANK &TRUST CO Ben2369436 11/14/06 DEFERRED COMP PLAN 4,164.23 4,164.23
2003746 11/29/06 02261 STATE STREET BANK &TRUST CO Ben2369704 11/28/06 DEFERRED COMP PLAN 4,239.23 4,239.23
2003373 11/01/06 01460 STATE WATERRESOURCES 0617814 10/27/06 WASTE DISCHARGE FEES 6,235.00 6,235.00
2003474 11/08/06 01460 STATE WATER RESOURCES 0617989 10/27/06 ANNUAL FEES 1,185.00 1,185.00
2003663 11/21/06 01460 STATE WATER RESOURCES 015449 10/24/06 WTR RECL LOAN #0810-550-0 AR #0810-06-15 366,325.04 366,325.04
2003747 11/29/06 01460 STATE WATER RESOURCES 015482 11/27/06 WETLANDS PERMIT 50.00 50.00
2003475 11/08/06 04221 SUTHERLIN ASSOCIATED SERVICES OWD080106 10/18/06 PROFESSIONAL SERVICES 960.00 960.00
2003570 11/15/06 04221 SUTHERLIN ASSOCIATED SERVICES OWD100106 10/20/06 PROFESSIONAL SERVICES 1,000.00 1,000.00
2003374 11/01/06 00408 SWEETWATER AUTHORITY 015402 10/20/06 TEMPORARYWATER SERVICE 472.59 472.59
2003571 11/15/06 00408 SWEETWATER AUTHORITY 015451 11/10/06 ADVERTISING COST 249.31 24931
2003572 11/15/06 00408 SWEETWATER AUTHORITY 421278008 11/09/06 CUSTOMER REFUND 70.00 70.00
2003476 11/08/06 02152 SWEETWATER SPRINGS 015413 10/31/06 SCHOOL SITE GARDEN 300.00 300.00
2003375 11/01/06 01834 T C CONSTRUCTION INC 17622 09/30/06 450-1 RESERVOIR/680-1 PUMP STATION 336,973.15 336,973.15
2003477 11/08/06 05526 T M PEMBERTON INC 23702 10/19/06 CONCRETE 1,011.57 1,011.57
2003376 11/01/06 02799 TARULLI TIRE INC -SAN DIEGO 20027221 09/27106 TIRE SERVICE 981.12
20027333 10/06/06 TIRE REPAIR SERVICES 293.34
20027364 10/10/06 TIRE REPAIR SERVICES 40.00
20027377 10/11/06 TIRE REPAIR SERVICES 39.01
20027230 09/28/06 TIRE REPAIR SERVICES 28.00
20027416 10/12/06 TIRE REPAIR SERVICES 26.93
10039772 10/06/06 TIRE REPAIR SERVICES 5.00 1,413.40
2003478 11/08/06 02799 TARULLI TIRE INC -SAN DIEGO 20027459 10/18/06 TIRE REPAIR SERVICES 479.96
20027411 10/13/06 TIRE REPAIR SERVICES 179.43
20027359 10/10/06 TIRE REPAIR SERVICES 113.56
20027379 10/11/06 TIRE REPAIR SERVICES 75.03 847.98
Page 24 of 28
.~~-~~~~~~"-~~--_._----~..__.._._--~~~~~~-='="=---=-"=-~~---'------.-.-~JS7I.......__.-
OTAYWATER DISTRICT
CHECK REGISTER
FOR CHECKS 2003293 THROUGH 2003759
RUN DATES 11/1/2006 TO 11/29/2006
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2003573 11/15/06 02799 TARULLI TIRE INC -SAN DIEGO 20027556 10/25/06 TIRE REPAIR SERVICES 75.78 75.78
2003665 11/21/06 01834 TC CONSTRUCTION INC 17875 11/01106 450-1 RW RESERVOIR &680-1 RW P STATION 700,281.67 700,281.67
2003666 11/21106 03770 TEAMAN,RAMIREZ &SMITH INC 206233287 11102/06 ANNUAL AUDIT SERVICES 6,300.00 6.,300.00
2003574 11/15106 02376 TECHKNOWSION INC 1889 10/23/06 SCADA SYSTEM INTEGRATION SVCS 2,024.00
1890 10/23106 SCADA HARDWAREISOFTWARE SUPPORT 1,442.67 3,466.67
2003575 11/15/06 06517 THE EASTLAKE COMPANY LLC 015428 11/06/06 WIO REFUND D0182-XX6376 1,182.20
015429 11/06106 WIO REFUND D0182-XX6307 438.46 1,620.66
2003664 11/21106 04977 T-MOBILE 4272085931106 11104106 BLACKBERRIES SERVICE 171.30 171.30
2003748 11/29106 04977 T-MOBILE 015474 11/01/06 CELL PHONE &BLACKBERRIES SERVICE 2,539.42 2,539.42
2003749 11/29/06 03074 TRAFFIC CONTROL SERVICE INC 732469 11/08106 TRAFFIC CONTROL EQUIPMENT 4,658.41 4,658.41
2003377 11/01/06 02641 TRANE CO 61251437 10/09106 TECH SUPPORT FOR NC SYSTEM 568.00 568.00
2003479 11/08/06 00427 UNDERGROUND SERVICEALERT OF 1020060470 11101/06 UNDERGROUND TRENCH SERVICE ALERTS 404.80 404.80
2003480 11/08106 03563 UNDERGROUND UTILITIES INC 106459 10/17/06 METER REPLACEMENTIRETROFIT TO RTR 18,800.00 18,800.00
2003667 11/21/06 03563 UNDERGROUND UTILITIES INC 096447 09/20/06 METER REPLACEMENTIRETROFIT TO RTR 7,176.00 7,176.00
2003481 11/08/06 00075 UNION TRIBUNE PUBLISHING CO C060903147 09/30/06 JOB POSTINGS 4,483.06 4,483.06
2003668 11/21/06 00075 UNION TRIBUNE PUBLISHING CO C061003122 10/31/06 JOB POSTINGS 1,444.35 1,444.35
2003378 11/01106 02613 UNITED RENTALS NORTHWEST INC 60039172001 10/10/06 CONCRETE 156.24
60100393001 10/12/06 CONCRETE 156.24
60069657001 10/11106 CONCRETE 118.53
60106011001 10/12/06 CONCRETE 117.18 548.19
2003482 11/08/06 02613 UNITED RENTALS NORTHWEST INC 60220732001 10/17/06 CONCRETE 162.52
60181333001 10/16/06 CONCRETE 118.53 281.05
2003576 11/15106 02613 UNITED RENTALS NORTHWEST INC 60462420001 10/26/06 CONCRETE 118.53 118.53
2003750 11/29106 02613 UNITED RENTALS NORTHWEST INC 60525445001 11103/06 BOOM LIFT RENTAL 395.33
57677148002 07/11/06 CREDIT MEMO (99.13)296.20
2003379 11/01/06 05417 UNITED STATES DEPARTMENT Ben2368993 11/02/06 PAYROLL DEDUCTION 100.00 100.00
2003577 11/15/06 05417 UNITED STATES DEPARTMENT Ben2369456 11/14/06 PAYROLL DEDUCTION 10000 100.00
Page 25 of28
_~~~,:;;l'~=~~~"',"'-"".""-"_"'>."'"J7.:77iTTTTW
OTAYWATER DISTRICT
CHECK REGISTER
FOR CHECKS 2003293 THROUGH 2003759
RUN DATES 11/1/2006 TO 11/29/2006
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2003751 11/29/06 0541 7 UNITED STATES DEPARTMENT Ben2369720 11/28/06 PAYROLL DEDUCTION 100.00 100.00
2003483 11/08/06 00350 UNITED STATES POSTAL SERVICE 015414 11/06/06 REIMBURSE POSTAGE MACHINE 3,000.00 3,000.00
2003484 11/08/06 00853 UNIVAR USA INC SD622564 10/19/06 BULK AQUA AMMONIA 1,996.91
SD622565 10/19106 BULK AQUA AMMONIA 1,125.88
SD622566 10/19106 BULK AQUA AMMONIA 300.24 3,423.03
2003752 11/29106 00853 UNIVAR USA INC SD623182 11/15/06 CALCIUM HYPOCHLORITE 2,973.90 2,973.90
2003753 11/29/06 05416 UNIVERSITY MECHANICAL &12642 06/30/06 WASTEWTR PROCESS OPTIMIZATION PRG 31,410.00 31,410.00
2003380 11101/06 03212 UNUM LIFE INSURANCE Ben2368971 11/02106 LONG TERM DISABILITY 6,254.50 6,254.50
2003754 11/29/06 03212 UNUM LIFE INSURANCE Ben2369698 11/28/06 LONG TERM DISABILITY 5,718.16 5,718.16
2003381 11/01/06 01095 VANTAGEPOINT TRANSFER AGENTS Ben2368983 11/02/06 DEFERRED COMP PLAN 6,254.47 6,254.47
2003578 11/15/06 01095 VANTAGEPOINT TRANSFER AGENTS Ben2369444 11/14/06 DEFERRED COMP PLAN 5,824.47 5,824.47
2003579 11/15/06 06414 VANTAGEPOINT TRANSFER AGENTS Ben2369448 11/14/06 401APLAN 44,000.00 44,000.00
2003755 11/29/06 01095 VANTAGEPOINT TRANSFER AGENTS Ben2369710 11/28/06 DEFERRED COMP PLAN 5,874.47 5,874.47
2003485 11/08/06 03329 VERIZON WIRELESS 2084181933 11107/06 CELL PHONE SERVICE 3,920.09 3,92009
2003486 11/08/06 00101 W W GRAINGER INC 915673325 09109/06 CONDUIT FITTINGS 478.22
9215115560 10/19/06 FLEX 90 CONNECTORS 375.68
9214134042 10/18/06 SWITCH COVERS 224.23
9214134034 10/18/06 LAMPS 124.77
9185653947 09/11106 CONDUIT FITTINGS 99.67
9214776784 10/19106 FLEX 90 CONNECTORS 77.97
9210576204 10/13/06 FLEX CONNECTORS 69.82
9210552940 10/13/06 VOLTAGE DETECTORS 45.38
9185519734 09/11106 FUSES 40.56
9214776792 10/19/06 LINESMAN PLiER 27.64
9213495816 10/18/06 MAG-LITE FLASH LIGHT 17.49 1,581.43
2003580 11/15/06 00101 W W GRAINGER INC 9220584016 10/26/06 WAREHOUSE PAINT 128.00
9217468520 10/23/06 SCREWS,VALVE 60.96 188.96
2003669 11/21/06 00101 W W GRAINGER INC 9221487714 10/27/06 LIGHT BULBS 249.54 249.54
2003756 11/29/06 00101 W W GRAINGER INC 9229847638 11/08/06 #10 GAUGE WIRE 500 FOOT SPOOLS 640.92
9226052406 11/02106 IGNITOR BALLAST 315.62
Page 26 of28
~--~-,,-,,~~,~~--~-~~~.~~-------.~~~-...,.-~.~"""?1i""'!·~"'~7~_""","",,~,
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS 2003293 THROUGH 2003759
RUN DATES 11/1/2006 TO 11/29/2006
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
9226131333 11/02/06 IGNITOR BALLAST 202.87 1,159.41
2003382 11101/06 03781 WATTON,MARK 16541006 10/24/06 REIMB BUSINESS EXPENSES 115.73 115.73
2003581 11/15/06 00014 WAXIE SANITARYSUPPLY 69717921 10/24/06 WAXIE SUPPLIES 1,168.79 1,168.79
2003383 11/01/06 01343 WE GOT YA PEST CONTROL 38034 10/12/06 BEE REMOVAL 115.00 115.00
2003670 11/21/06 01343 WE GOT YA PEST CONTROL 38604 11/01106 PEST CONTROL SERVICE 300.00
38496 11102/06 BEE REMOVAL 115.00 415.00
2003582 11/15/06 00190 WEST PAYMENT CENTER 812360642 10/20/06 LEGAL LIBRARY UPDATES 335.12 335.12
2003487 11/08/06 00125 WESTERN PUMP 0000021 IN 09/30/06 APCD TESTING 400.00
00537861N 09/18/06 APCD TESTING 150.00 550.00
2003583 11/15/06 00125 WESTERN PUMP 00547911N 10/25/06 APCD TESTING 150.00 150.00
2003671 11/21/06 00125 WESTERN PUMP 00551311N 10/31106 APCD TESTING 400.00 400.00
2003757 11/29/06 00125 WESTERN PUMP 0054021 IN 10/09106 SB989 REPAIRS 11,494.45 11,494.45
2003488 11/08/06 03692 WESTIN ENGINEERING INC 26782 10/13106 SCADA DOCUMENTATION PROJECT 15,934.71 15,934.71
2003489 11/08/06 01006 WHITE CAP CONSTRUCTION SUPPLY 3873199 10/17/06 BURKE PLUG 665.35 665.35
2003672 11/21/06 03437 WIENHOFF DRUG TESTING INC 12454 11/01/06 HEALTH TESTS 275.00 275.00
2003758 11/29/06 06536 WILDLANDS,INC.015476 11/22106 640 RESV PROJIO.26 ACRES PURCHASED 39,000.00 39,000.00
2003384 11/01/06 02725 WILLIAMS SCOTSMAN 66578913 10/08106 MOBILE OFFICE RENTAL 310.52 310.52
2003490 11/08/06 02725 WILLIAMS SCOTSMAN 66672651 10/11/06 TRAILER TIE DOWNS 669.64
66672643 10/11106 TRAILER TIE DOWNS 669.64
66430661 10/02/06 28'TRAILER RENTAL 296.15 1,635.43
2003673 11/21/06 02725 WILLIAMS SCOTSMAN 67262005 11/02/06 MOBILE OFFICE RENTAL 29615 296.15
2003674 11/21106 02230 WILLIAMSON,KELLI M 015468 11/20/06 REIMBURSE CONFERENCE EXPENSE 115.30 115.30
2003759 11/29/06 03423 WINZER CORPORATION 2812754 11/02/06 MISCELLANEOUS HARDWARE SUPPLIES 32581 325.81
2003675 11/21/06 04574 WRA&ASSOCIATES INC 1112006 11101/06 640-1 &640-2 RESERVOIRS PROJECT 4,704.84 4,704.84
.Page 27 of28
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS 2003293 THROUGH 2003759
RUN DATES 11/1/2006 TO 11/29/2006
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
GRAND TOTAL
Page 28 of 28
4,416,650.23 4,416,650.23