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HomeMy WebLinkAbout05-29-07 Board Packet1 Otay Water District 2008 Budget Workshop May 29, 2007 Attachment H 2 Objectives of the Workshop Present for approval a $66.2M Operating Budget Present for approval a $34.5M CIP Budget These budgets support: z Strategic plan objectives z The projected growth of the District z A high level of service to our customers z Maintaining reserves at target levels per the approved reserve policy z Maintaining the Debt Coverage Ratio 3 Objectives of the Workshop (Continued) Budget Supported by: z A 5.4% rate increase for potable and recycled customers z A 1.7% rate increase for sewer customers z Continued use of reserves in compliance with the Reserve Policy. {Spending down some reserves to target levels {Building up other reserves to target levels through fund transfers totaling $16M Budget approval is targeted for before the beginning of the new fiscal year, while the rate increases can only be approved after a hearing. 4 z Rate Model Review (Joe Beachem) {A Financing Plan / Rate Model {Significant Sewer Changes (Pedro Porras) z Implementation of Rate Changes (Rita Bell) {Potable, Recycled, and Sewer Rates z Capital Improvement Budget (Rod Posada) {IT Projects (Geoff Stevens) z Balanced Operating Budget (Rita Bell) {Growth projections {Management of Staffing Levels (Rom Sarno) z Summary of Recommendations (Joe Beachem) Workshop Agenda 5 RATE MODEL REVIEW 6 {Objectives {Benefits {Board Direction {Changes in the Model {Financing Plan zReserves, Transfers, Debt, & Rates {Comparisons Rate Model Review z The model is the financing plan to fund District objectives z The Budget process has partnered with the Rate Study to present a comprehensive and mid-range Financial Model for the District. z This model sets the stage for the ongoing fiscal health and accountability for the ratepayers. 7 Objective of the Rate Model Underpinning assumptions in the Rate Model z Meet reserve target levels in every reserve in every year z Increase the debt coverage ratio to above 150% z Minimize rate increases To continue with a financing plan that supports the District’s budget and maintains financial strength by using a mix of debt, rates, and reserves 8 Benefits of the Rate Model z Promotes confidence in the District’s financial direction {Bond rating agencies {Bond insurers {Customers Opinion {Opinion leaders z A planning tool providing a financial framework 9 Board Direction z Pass-through CWA/MWD increases z Steady small increases z Meet the adopted target levels for each reserve (defined in the Reserve Policy) 10 Changes to the Rate Model {Water is On Target at 5.4% increases – Changes present no significant net effect on the anticipated rates {Sewer rate increases are Down to 1.7% increases - Sewer Costs have been reduced or reallocated generating lower rate increases for the next 6 years. {Future Uncertainties {SD 17 {SD reclaimed water rate {IRP Projects {Growth Projections {CWA & MWD meeting projections 11 Changes in the Sewer Model z Labor Costs ($176,700) More accurate information provided by the IMS system Shifted Costs z Power costs ($61,200)More accurate split between sewer and recycled Lowered Costs z Metro Costs ($141,200) 12 Financing Plan Tools for meeting the Objectives z Manage the CIP and Operating budgets z Set appropriate developer fees (last year we reset the annexation fees, quarterly adjustments z Draw down reserves z Transfer available reserves (reserve policy in action) z Issue Debt z Adjust customer rates – last resort 13 Cash Reserves Restricted and Designated Funds Expansion Funds $23.8M to $10.8M Betterment Funds(15 Funds) $3.6M to $2.0M Bond Funds $1.4M to $0.1M _____________________________________________________________________________________________________ Designated Funds Replacement Funds $32.1M to $36.0M Retirement Medical Fund $17.3M to $18.8M Trust ______________________________________________________________________________________________________________ General Funds {Potable $20.1M to $18.0M {Recycled $3.1M to $1.2M {Sewer $1.5M to $2.1M ___________________________________________________________________________________ Total Reserves $102.9M to $89.0M Reserve Targets $61.8M to $78.5M Beginning 2008 - Ending 2013 14 Otay Water District Overall Projected Reserve Balance to Target Comparison $78.5 M $61.8 M $89.0 M $102.9 M $- $20,000,000 $40,000,000 $60,000,000 $80,000,000 $100,000,000 $120,000,000 2007 2008 2009 2010 2011 2012 2013 Overall Reserve Target Overall Reserve Balance 15 Otay Water District Debt Issuance ---- 26.6 M 30.0 M - 5,000,000 10,000,000 15,000,000 20,000,000 25,000,000 30,000,000 35,000,000 2008 2009 2010 2011 2012 2013 Expansion Potable Replacement Potable Betterment Recycled Betterment 16 $16 Million in Fund Transfers z Adheres to the Reserve Policy Guidelines z To maintain target reserve levels Proposed 2007 Fund Transfers Potable General Fund to Replacement 2,245,000 General Fund to Designated Betterment 7,100,000 Designated Expansion to Designated Betterment 1,305,000 Recycled General Fund to Replacement 1,380,000 General Fund to Designated Betterment 1,100,000 General Fund to Designated Expansion 2,575,000 Sewer Designated Betterment to General Fund 255,000 General Fund to State Loan 25,000 17(5,000,000) - 5,000,000 10,000,000 15,000,000 20,000,000 25,000,000 30,000,000 35,000,000 40,000,000 General Fund Expansion Replacement Betterement Potable Transfers Series3 Series2 Series1 $1.305M Expansion to Betterment $2.245M General Fund to Replacement $7.1M General Fund to Betterment $13.5M Target & Balance $16.9M Balance $13.5M Target $17.3M Target & Balance $3.1M Target & Balance 18- 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 12,000,000 14,000,000 16,000,000 18,000,000 Expansion General Fund Replacement Designated Betterment Reclaimed Transfers Series4 Series3 Series2$1,100,000 Transfer from General Fund to Designated Betterment $2,575,000 from General Fund to Expansion $1,380,000 Transfer from General Fund to Replacement $13.5M Target $830K Target & Balance $3.3M Target & Balance $1.4M Target & Balance $16.9M Balance 19- 200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,000 1,600,000 1,800,000 2,000,000 General Fund State Loan Betterment Sewer Transfers Series3 Series2$ 255K Designated Betterment to General Fund $25K General Fund to State Loan $0 Target & Balance $0 Target & Balance $650K Target $1.95M Maximum & Balance 20 Otay Water District Rate Increases 0.0% 1.0% 2.0% 3.0% 4.0% 5.0% 6.0% 7.0% 2007 2008 2009 2010 2011 2012 2013 Potable and Recycled Sewer 21 $4 0 . 9 3 $4 1 . 7 5 $4 3 . 5 5 $4 5 . 8 0 $4 6 . 7 6 $4 7 . 5 8 $4 8 . 2 5 $4 8 . 7 6 $5 1 . 5 3 $5 1 . 5 7 $5 1 . 7 1 $5 4 . 1 4 $5 4 . 1 8 $5 4 . 2 0 $5 4 . 9 6 $5 5 . 6 6 $5 5 . 8 2 $5 7 . 1 0 $5 7 . 4 4 $5 9 . 6 0 $6 6 . 9 2 $6 9 . 0 9 $- $10 $20 $30 $40 $50 $60 $70 O c e a n s i d e , C it y o f C a rls b a d M u n i c i p a l W a t e r D is tric t S a n t a F e Ir ri g a ti o n D i s t ric t H e lix W a t e r D is tric t (a )P o w a y , C it y o f O liv e n h ai n M u n ic i p a l W a t e r D i s t ric t (a )S a n D i e g u it o W a t e r D is t ric t O t a y W a t e r D is t ri c t F a ll b r o o k P u b lic U tilit y D is tric t V a ll e cit o s W a t e r D is t ri c t S a n D i e g o , C it y o f Y u i m a M W D (a )S w e e t w a t e r A u t h o rit y E s c o n d i d o , C it y o f (a )P a d r e D a m M W D - W e s t e r n R i n c o n d e l D i a b l o M u n i c i p a l W a t e r D is tric t (a )V is t a I rri g a ti o n D is t ri c t V a ll e y C e n t e r M W D P a d r e D a m M W D - E a s t e r n R a m o n a M u n ic i p a l W a t e r D i s t ric t D e l M a r M u n ic i p a l W a t e r D i s t ric t (a )R a i n b o w M u n ici p a l W a t e r D is t ric t 22 $3 0 . 9 9 $3 1 . 6 5 $3 2 . 1 6 $3 3 . 8 6 $3 4 . 0 3 $3 4 . 8 7 $3 4 . 9 5 $3 5 . 7 0 $3 6 . 6 1 $3 8 . 8 7 $3 9 . 0 9 $3 9 . 3 3 $4 2 . 3 5 $4 2 . 9 9 $4 3 . 5 6 $4 4 . 4 3 $4 5 . 3 3 $4 5 . 4 0 $4 7 . 0 3 $4 8 . 4 4 $5 4 . 5 7 $5 6 . 3 3 $- $10 $20 $30 $40 $50 $60 C a rls b a d M u n i ci p a l W a t e r D i s t ri c t S a n t a Fe I r ri g a ti o n D i s t ric t O c e a n si d e , C it y o f S a n D i e g u it o W a t e r D i s t ri c t R i n c o n d el D i a b l o M u n i c i p a l W a t e r D i s t ri c t O t a y W a t e r D i s t ri c t H e li x W a t e r Di s t ri c t (a )P o w a y , C it y o f O li v e n h a i n M u n i c i p a l W a t e r D i s t ri c t (a )S w e e t w a t e r A u t h o rit y S a n D i e g o , C it y o f (a )P a d r e Da m M W D - W e s t e r n E s c o n d i d o , C it y o f (a )P a d r e D a m M W D - E a s t e r n (a )Y u i ma M W D V a ll e c it o s W a t e r D i s t ric t (a )V is t a I r ri g a ti o n D i s t ric t R a m o n a M u n i c i p a l W a t e r D it ri c t F a ll b r o o k P u b li c U tilit y D is t ri c t (a )V a ll e y C e n t e r M W D R a i n b o w M u n ic i p a l W a t e r D i s t ric t D e l M a r M u n i c i p a l W a t e r D i s t ri c t 23 15 . 2 6 16 . 8 4 25 . 1 8 26 . 9 2 26 . 9 8 27 . 5 3 33 . 0 3 33 . 4 2 35 . 9 4 37 . 7 4 38 . 2 4 38 . 2 7 38 . 6 8 39 . 4 2 39 . 7 0 40 . 4 2 40 . 5 0 41 . 1 7 41 . 8 9 42 . 0 3 44 . 9 2 46 . 8 8 48 . 1 8 62 . 1 2 69 . 4 5 71 . 1 5 74 . 0 0 10 2 . 7 1 $- $20 $40 $60 $80 $100 $120 C a r l s b a d M u n i c i p a l W a t e r D i s t r i c t L e u c a d i a W a s t e wa t e r D i s t r i c t V a ll e c i t o s W a t e r D i s t r i c t C o u n t y o f S a n D i e g o E l C a j o n , C i t y o f Oc e a n s i d e , C it y o f C h u l a V i s t a , C it y o f N a t i o n a l C i t y , C it y o f E s c o n d i d o , C i t y o f P a d r e Da m R a m o n a M u n i c i p a l W a t e r D it r i c t (S t a . M a r i a ) P o wa y , C it y o f Ot a y W a t e r D i s t r i c t V i s t a , C i t y o f E n c i n it a s , C i t y o f - E n c i n i t a s S a n it a r y D i v i s i o n L a M e s a , C i t y o f V a ll e y C e n t e r M W D : M o o s a - g r a v i t y Oli v e n h a i n M u n i c i p a l W t r Di s t (F o r r e s t R a n c h ) S a n Di e g o , C i t y o f S o l a n a B e a c h , C i t y o f E n c i n it a s , C i t y o f - C a r d i f f S a n i t a r y D i v i s i o n B u e n a S a n it a ti o n D i s t r i c t - C i t y A r e a F a ll b r o o k P u b li c U t ili t y D i s t r i c t R a i n b o w M u n i c i p a l W a t e r D i s t r i c t D u d e k & A s s o c i a t e s - R n c h S t a F e C o m m D i s t D e l M a r M u n i c i p a l W a t e r Di s t r i c t V a ll e y C e n t e r M W D : M o o s a - p r e s s u r e V a ll e y C e n t e r M W D - W o o d s V a ll e y Sewer Rate Comparison in San Diego County Proposed Rates effective Fiscal Year 2008 (with Special Assessment) for residential customers with 10 HCF water usage Water-consumption based sewer rate Flat sewer rate Otay Water District 24 Otay Water District Debt Ratios 332% 302%294%295% 350% 409% 154% 130%132%127% 145%158% 125%125% 0% 50% 100% 150% 200% 250% 300% 350% 400% 450% 500% 2008 2009 2010 2011 2012 2013 Debt Ratio Operational Debt Ratio Minimum Debt Ratio 25 2008 Financing Plan z $16 Million in Fund Transfers z Rate increases {Potable 5.4% {Recycled 5.4% {Sewer 1.7% 26 IMPLEMENTATION OF RATE CHANGES 27 Implementation of Rate Changes zPotable & – 5.4% zRecycled – 5.4% zSewer – 1.7% 28 Potable Rate Changes z Recommend a 5.4% rate increase which is primarily a pass-through of supply cost increases and also to cover increases in District programs {Variable z Water Rate Increase of 3.8% z Energy Increase of 5.25% {Fixed Cost z System Fee Increase of 9.0% z Pass-through 30 Cent Increase in CWA/MWD Fixed Charge (8.5% Increase in Monthly Amount) 29 Potable Variable Rate Increase * The lifeline rate is given on the first 5 units of consumption if the monthly consumption is less than 10 units. Otherwise the 0-10 rate is used. $2.01$1.9411 - 35 $1.85$1.780 - 10 $1.12$1.08Lifeline * RateRateUsed ProposedExistingUnits 30 Potable Energy Charge z Energy charge is recommended to increase 5.25% z This charge has not been changed since 2000 z This increase will ensure energy charge collected matches potable pumping cost to deliver the water 31 Fixed System Fee Increase z The fee will increase 9.0% from $11.30 per residential customer to $12.30 z The system fee was increased last year to slowly bring the District closer to the norm z The advantage of increasing the system fee is that it gives the District more stability in revenue stream and reduces financial risks of demand fluctuations 32 CWA/MWD Fixed Charge $300.30$276.75 10" $115.50$106.45 6" $63.15$58.20 4" $36.95$34.05 3" $20.05$18.45 2" $11.60$10.651-1/2" $6..15$5.65 1" $3.85$3.55 3/4" Fixed ChargeFixed ChargeSize MWD & CWAMWD & CWAMeter ProposedCurrent 33 Recycled Rate Increase z Recommend a 5.4% rate increase which is primarily a pass-through of supply cost increases and also to cover increases in District programs z 1% Variable Water Rate Increase (to maintain variable rate to 85% of Potable) z Energy charge increase of 5.25% to match Potable z Fixed System Fee Increase of 26.5% (To bring the Recycled System fee to the same level as Potable system fee plus CWA/MWD Fixed Charge) 34 Recycled System Fee 529.90 418.90 10.00 277.60 219.45 6.00 138.90 109.80 4.00 121.30 95.90 3.00 75.40 59.60 2.00 60.30 47.65 1.50 42.90 33.90 1.00 $ 27.85 $ 22.00 0.75 RateRateSize ProposedCurrentMeter 35 Sewer Rate Increase z Recommended a 1.7% Increase in Monthly Sewer Rate based on cost increases z The Average Sewer bill will increase from $32.70 to $33.25 z With the new winter-consumption based methodology, this increase will be spread evenly to fixed and variable charges z Meets the legal requirement to have a nexus between cost and rates 36 CAPITAL IMPROVEMENT PROGRAM BUDGET Rod Posada, P.E. Chief of Engineering FY 2007 – 2008 37 Growth Projections ‹Otay has experienced unprecedented growth since 1998 ‹The City of Chula Vista remains one of the fastest growing cities in the US; however, the housing market in the region is slowing down to a normal pace ‹Expected meter sales for FY07 will be around 870 and projecting 1030 for FY08 38 CIP Budget Development Process ‹CIP projects selected are based on CIP criteria, WRMP, UWMP, and IRP ‹The CIP goes through an iterative process to meet the criteria of financial, growth, and service levels ‹The CIP targets expenditures for the next six years 39 Project Development Process Preliminary Design Operations Design SAMP Construction Capital Improvement Program Budget Approval Annual 6 Year CIP PlanWRMP Planning Urban Water Management Plan Integrated Water Resources Plan 40 CIP Budget Assumptions ‹Growth has increased to 2.1% ‹Material and labor costs, as reported by SDCWA, will increase by 5%for FY07 and by 5%for FY08 ‹Facilities Expansion, Betterment, and Replacement are included within the CIP ‹Six-year CIP expenditure plan to be as level as possible 41 42 Escalation Model for Labor and Materials ‹The SDCWA commissioned an economic study; statistical sampling prepared by an economist estimates that costs will escalate by approximately 10%over a two-year period, for the type of construction work similar to Otay’s (pipelines, pump stations, flow control facilities, etc.). ‹According to ENR: Cement, aggregate, and concrete prices have increased considerably. The price of steel decreased last year and the first four months of this year and started increasing in the middle of the year. 43 ENR News Articles - FY08 44 CIP Criteria ‹Existing Facility Conditions ‹Operating System Conditions ‹Water and Sewer System Deficiencies ‹Regulatory and Permitting Requirements ‹Developer Driven Schedules ‹Economic Outlook and Growth Projection ‹Board and Management Directives 45 Budget Estimates $221.76-Year Rate Model $36.2$45.6$32.7$37.4$32.7$37.1Total FY 12FY 11FY 10FY 09FY 08FY 07Projects FY 07 CIP 6-Year Budget Estimates ($ Millions) $191.56-Year Rate Model $25.7$29.8$28.3$34.8$38.4$34.5Total FY 13FY 12FY 11FY 10FY 09FY 08Projects FY 08 CIP 6-Year Budget Estimates ($ Millions) 46 CIP Budget Breakdown Actual Actual Budgeted Budgeted FY05 FY06 FY07 FY08 ‹Capital Backbone …......……….$14.6 $30.9 $28.1 $24.9 ‹Developer Reimbursement …. $ 7.9 $ 2.8 $ 3.4 $ 1.5 ‹Replacement/Renewal....…….. $ 5.2 $ 1.1 $ 3.9 $ 6.6 ‹Capital Purchases …….....….... $ 3.3 $ 1.5 $ 1.7 $ 1.5 Totals……..……$31.0 $36.3 $37.1 $34.5 ($ Millions) 47 Capital Backbone Major Projects POTABLE WATER ($ Millions) ‹PL – 36-Inch, SDCWA Otay FCF No. 14 to Regulatory Site $18.5 ‹Res – 980-3 Reservoir 15 MG $14.2 ‹Res – 640-1 Reservoir 20.0 MG $29.5 ‹Res – 850-4 Reservoir 2.2 MG $ 3.3 ‹SD17 Pump Station and Flow Control Facility $16.3 ‹Otay River Groundwater Well Demineralization/Development $ 5.0 ‹Otay Mountain Groundwater Well Development $ 6.5 Total: $93.3 RECYCLED WATER ‹RecPl – 20-Inch, 944 Zone, Lane Avenue – Proctor Valley/Pond No.1 $ 1.3 ‹RecRes – 860-1 Reservoir 4 MG $ 3.8 ‹RecPl – 24-Inch 860 Zone, Alta Road – Alta Gate/Airway $ 3.0 ‹RecPL – 20-Inch, 944 Zone, Wueste Road, Olympic/Otay WTP $ 3.6 ‹North District Recycled Water Regulatory Compliance $ 0.2Total: $11.9 48 Contingency, New, and Complete CIP Projects for FY08 ($000) FY 2008 Total CIP Projected Project Brief Project Title ProjectNo. and Description Cost Contingency CIP Projects for FY 2008 CIP Budget P2235 Res - 624-4 Emergency Reservoir 40.0 MG $27,750 P2258 PS - Lower Otay Pump Station Phase 1 (9,000 GPM) $7,805 Total: $35,555 New CIP Projects for FY 2008 CIP Budget P2460 I.D. 7 Trestle and Pipeline Demolition $375 P2461 Records Management System Upgrade $150 P2462 Otay River Demineralization Feasibility Study $200 P2463 South Bay Regional Concentrate Conveyance Feasibility Study $125 P2464 San Diego 17 Pump Station and Flow Control Facility $16,250 P2465 Regulatory Site Material Storage Bins $250 P2466 Regional Training Facility $200 P2467 San Diego Formation Groundwater Feasibility Study $1,600 P2468 Finance Department Office Remodel $50 R2091 RecPS - 944-1 Pump Station Upgrade $325 R2092 Dis - 450-1 Reservoir Disinfection Facility $1,100 Total: $20,625 Complete in FY 2007 for FY 2008 Budget P2008 PS - 980-2 Pump Station (25,000 GPM) $8,055 P2026 PL - 20-Inch, 850 Zone, Jamacha Boulevard - Regulatory Site/Trace Road $1,100 P2028 Res - 1485-2 Reservoir 1.6 MG $3,250 P2081 PL - 36-Inch, 980 Zone, Proctor Valley Road - PB Road/PB Bndy $546 P2168 Res - 803-4 Reservoir 6 MG $4,465P2205 PS - Rolling Hills Hydro Pump Station (1,400 GPM) $1,900 P2359 Operations EROC and Meter Shop Remodels and EROC Maps $190 P2399 PL - 30-Inch, 980 Zone, 980 Reservoirs to Hunte Parkway $2,740 P2449 Information Technology Business Continuity $300 P2454 Alta Road Vaults and Use Area Meter Bypass $465 R2003 RecRes - 680-1 Reservoir 3.4 MG $4,349 R2022 RecPL - 30-Inch, 450 Zone, Otay Valley - Dairy Mart/450-1 Reservoir $23,600 Total: $50,960 49 FY 07/FY 08 CIP Budget Comparison Summary 26 CIP Projects Increased $ 5,722,000 3.0% 15 CIP Projects Decreased ($ 5,610,000) (3.0%) 24 CIP Projects Unchanged $ 0 0.0% Net Change: $ 112,000 0.06% Proposed 2008 CIP Budget $191,500,000 5 CIP Projects $ 4,142,000 2.0% Three projects with an additional year of cost now showing in the 6-year view. Two projects changed due to change in budget approach and scope. 50 CIP’s With Increased Budgets Total: $5,722 P2037 Res - 980-3 Reservoir 15 MG $13,204 $14,205 $1,001 R2081 RecPL - 20-Inch, 944 Zone, Lane Avenue - Proctor Valley/Pond No. 1 $350 $1,290 $940 P2459 Olive Vista Drive Utility Relocations $420 $1,242 $822 P2441 NG/RAMAR Meter Replacements $1,519 $1,932 $413 P2363 Information Technology Utility Billing, Data Management, and Financial $6,300 $6,600 $300 P2191 Res - 850-4 Reservoir 2.2 MG $2,988 $3,285 $297 P2443 Information Technology Mobile Services $412 $652 $240 P2172 PS - 1485-1 Pump Station Replacement $1,997 $2,225 $228 S2016 Solar Panel Installation Phase I $475 $645 $170 P2267 36-Inch Main Pumpouts and Air/Vacuum Ventilation Installations $195 $345 $150 P2361 Information Technology GIS Enhancements $1,795 $1,945 $150 R2084 RecPL - 20-Inch, 680 Zone, Village 2 - Heritage/La Media $971 $1,100 $129 P2387 PL - 12-Inch, 832 Zone, Steele Canyon Road - Via Caliente/Campo $400 $525 $125 P2416 SR-125 Utility Relocations $700 $809 $109 P2190 PL - 10-Inch, 1485 Zone, Jamul Highlands Road to Presilla Drive $120 $228 $108 P2356 PL - 12-Inch, 803 Zone, Jamul Drive Permastran Pipeline Replacement $660 $765 $105 P2325 PL - 10" to 12" Oversize, 1296 Zone, PB Road - Rolling Hills Hydro PS/$46 $130 $84 R2053 RWCWRF - R.O. Building Remodel and Office Furniture $422 $495 $73 S2015 Calavo Lift Station Replacement $675 $726 $51 P2070 PL - 16-Inch, 980 Zone, Pacific Bay Homes Road- Proctor Valley/Rolling $500 $550 $50 P2370 Res - Dorchester Reservoir and Pump Station Demolition $100 $150 $50 P2447 Information Technology Meter Routing $80 $130 $50 P2455 Data Cleansing Project $300 $350 $50 P2038 PL - 12-Inch, 978 Zone, Jamacha, Hidden Mesa, and Chase Upsize and Rep $1,575 $1,600 $25 P2318 PL - 20-Inch, 657 Zone, Summit Cross-Tie and 36-Inch Main Connections $600 $601 $1 R2086 RWCWRF Force Main AirVac Replacements and Road Improvements $874 $875 $1 Brief Project Title Total Existing Total Proposed Dollar CIP and Description Project Budget Project Budget Change 51 CIP’s With Decreased Budgets P2143 Res - 1296-3 Reservoir 2 MG $3,379 $3,340 ($39) P2397 PL - 12-Inch, 711 Zone, EastLake Parkway - Birch/Rock Mountain $265 $175 ($90) R2031 RecPL - 12-Inch, 944 Zone, EastLake Parkway - Olympic/Birch $229 $125 ($104) P2169 PL - 20-Inch, 980 Zone, EastLake Parkway - Birch/Rock Mountain $438 $325 ($113) P2414 PL - 12" to 16" Oversize, 803 Zone, Dehesa Road - Dehesa Meadow/OWD Bn $275 $152 ($123) R2041 RecPL - 8-Inch, 944 Zone, EastLake Parkway - Birch/Rock Mountain $282 $125 ($157) R2089 North District Recycled Water Regulatory Compliance $415 $200 ($215) P2435 PL - 16-Inch, 711 Zone, Birch Road - La Media/SR-125 $531 $280 ($251) P2164 PL - 20-Inch, 980 Zone, EastLake Parkway - Olympic/Birch $500 $211 ($289) R2033 RecPL - 12-Inch, 944 Zone, Birch Road - La Media/EastLake $788 $300 ($488) P2133 PL - 16-Inch, 711 Zone, EastLake Parkway - Olympic/Birch $750 $151 ($599) P2440 I-905 Utility Relocations $2,260 $1,660 ($600) R2040 RecPL - 12-Inch, 680 Zone, Hunte Parkway - Olympic/EastLake $1,059 $450 ($609) P2121 PL - 16-Inch, 711 Zone, Hunte Parkway - Olympic/EastLake $1,174 $551 ($623) S2012 SVSD Outfall and RSD Replacement and OM Reimbursement $4,881 $3,571 ($1,310) Total: ($5,610) Brief Project Title Total Existing Total Proposed Dollar CIP and Description Project Budget Project Budget Change 52 CIP’s With Unchanged Budgets P2185 Res - 640-1 Reservoir 20.0 MG $29,500 $29,500 $0 P2009 PL - 36-Inch, SDCWA Otay FCF No. 14 to Regulatory Site $18,490 $18,490 $0 P2033 PL - 16-Inch, 1296 Zone, Melody Road - Campo/Presilla $1,826 $1,826 $0 P2040 Res - 1655-1 Reservoir 0.5 MG $2,055 $2,055 $0 P2129 Groundwater Exploration Program $2,530 $2,530 $0 P2258 PS - Lower Otay Pump Station Phase 1 (9,000 GPM) $7,805 $7,805 $0 P2295 624-1 Reservoir Disinfection Facility, Inlet/Outlet/Bypass and 613-1 R $4,500 $4,500 $0 P2353 Information Technology System Enhancements and Replacements $3,762 $3,762 $0 P2366 APCD Engine Replacements and Retrofits $2,438 $2,438 $0 P2367 PL - 16-Inch, 980 Zone, Olympic Parkway - East Palomar/EastLake $1,500 $1,500 $0 P2382 Safety and Security Improvements $1,317 $1,317 $0 P2450 Otay River Groundwater Well Demineralization/Development $5,000 $5,000 $0 P2451 Rosarito Desalination Facility Conveyance System $1,000 $1,000 $0 P2453 SR-11 Utility Relocations $2,300 $2,300 $0 P2457 Otay Mountain Groundwater Well Development $6,500 $6,500 $0 R2001 RecRes - 450-1 Reservoir 12 MG $9,967 $9,967 $0 R2004 RecPS - 680-1 Pump Station (11,500 GPM) $8,333 $8,333 $0 R2034 RecRes - 860-1 Reservoir 4 MG $3,800 $3,800 $0 R2043 RecPL - 8-Inch, 944 Zone, Rock Mountain Road - La Media/SR-125 $235 $235 $0 R2058 RecPL - 16-Inch, 860 Zone, Airway Road - Otay Mesa/Alta $2,000 $2,000 $0 R2077 RecPL - 24-Inch, 860 Zone, Alta Road - Alta Gate/Airway $3,000 $3,000 $0 R2082 RecPL - 24-Inch, 680 Zone, Olympic Parkway - Village 2/Heritage $1,747 $1,747 $0 R2087 RecPL - 20-Inch, 944 Zone, Wueste Road - Olympic/Otay WTP $3,598 $3,598 $0 R2088 RecPL - 20-Inch, 860 Zone, County Jail - Roll Reservoir/860-1 Reservoi $1,500 $1,500 $0 Total: $0 Brief Project Title Total Existing Total Proposed Dollar CIP and Description Project Budget Project Budget Change 53 CIP’s – Additional Year, Approach Change, Scope Change P2458 AMR Manual Meter Replacement $7,513 $9,368 $1,855 P2456 Air and Vacuum Valve Upgrades $3,510 $3,744 $234 P2282 Vehicle Capital Purchases $2,172 $2,451 $279 P2286 Field Equipment Capital Purchases $1,170 $1,202 $32 P2422 Agency Interconnections $308 $2,050 $1,742 Total: $4,142 Brief Project Title Total Existing Total Proposed Dollar CIP and Description Project Budget Project Budget Change 54 QUESTIONS? 55 IT Projects z Improving Integration of OIS z Improve Performance and Reliability of Data Center z Improving Quality and Accuracy of Data z Adding GIS/GPS Based Applications z Expand Field Mobile Computers z Focus on support of business process change / cost reduction 56 BALANCED OPERATING BUDGET 57 2008 Operating Budget The Otay Water District is facing water rate increases due to rising cost of water from CWA, mandated programs and aging of infrastructure, these cost increases are not unique to Otay. This presentation provides an overview of our financial outlook. ™Budget Process ™Budget Highlights ™Growth Projections ™Budget Details ™Conclusion 58 Budget Process z Challenge of aligning the Rate Model, Operating and CIP Budgets z Examined growth and cost increases z Analyzed budget methodology and past projections z Review of all Operating and CIP budget requests z Finance, General Manager, and Assistant GMs met with departments to determine reasonableness of budget requests and made adjustments where necessary 59 Budget Highlights z Balanced budget z Debt no longer shown in the General Fund, but is shown in the funds that receive the debt funding z Diversify Water Supply {Budget includes purchases from CWA and City of San Diego for potable and recycled z Change property tax revenue assumptions based on a better methodology 60 Growth Projections The District is projected to serve approximately 48,640 individual water customer accounts. We anticipate continued increases in the number of water customers but at a slower rate of increase as the District increases in size. 4.8%5.0%2.0%Reclaimed 0.0%0.0%-8.5%Construction (Temporary) 2.1%1.8%2.0%Publicly Owned 0.0%0.0%0.0%Agricultural 2.1%1.8%2.0%Landscaping 2.1%1.8%2.0%Commercial 2.1%1.8%2.0%Multi-family Residential 2.1%1.8%3.0%Single Family Residential FY 07/08FY 06/07FY 05/06Customer Category RateRateRate Annual GrowthAnnual GrowthAnnual Growth 61 Historic Meter Sales Meter Sales - 500 1,000 1,500 2,000 2,500 3,000FY02/03FY03/04FY04/05FY05/06FY06/07FY07/08FY08/09FY09/10FY10/11FY11/12FY12/13Historical Sales Projected Sales 62 Budget Details - Revenues 12.0% 7,098,600 66,169,200 59,070,600 TOTAL REVENUES (100.0%)(283,600)-283,600 General Fund Draw Down 2.2% 21,800 1,027,400 1,005,600 Interest# 0.4% 6,100 1,680,200 1,674,100 Non-operating Revenues# 16.8% 576,400 4,003,800 3,427,400 Tax Revenues 20.3% 247,600 1,464,500 1,216,900 Annexation Fees 100.0% 73,300 73,300 -Betterment Fees for Maintenance 41.4% 414,300 1,414,500 1,000,200 Capacity Fee Revenues# 14.4% 40,000 318,500 278,500 Meter Fees# 4.3% 111,000 2,679,100 2,568,100 Sewer Revenues# 33.8% 1,516,000 6,001,400 4,485,400 Recycled Water Sales 10.1% $ 4,375,700 $ 47,506,500 $ 43,130,800 Potable Water Sales# REVENUES %VarianceBudgetBudget11- VarianceBudgetFY 2008FY 2007 63 Water Sales UNIT SALES & METER TRENDS 6,000 8,000 10,000 12,000 14,000 16,000 18,000 20,000 FY02 Actual FY03 Actual FY04 Actual FY05 Actual FY06 Actual FY07 Budget FY08 Budget Un i t s ( t h o u s a n d s ) 25,000 30,000 35,000 40,000 45,000 50,000 Me t e r s Unit Sales Meters 64 Budget Details – Potable Revenues z Potable Water Sales increase of 10.1% ($4,375,700) {Water Sales (Variable) $2,465,300 {System Fees $1,067,000 {Energy Fees $165,000 {MWD & CWA Fixed Fees $530,800 {Penalties $147,900 65 Budget Details – Recycled Revenues z Recycled Water Sales increase 33.3% ($1,491,900) {MWD and CWA Credits $981,900 {Water Sales (Variable) $367,800 {System Fees $ 92,800 {Energy Fees $ 49,400 {Penalties $ 13,000 66 Budget Details – Sewer Revenues z Sewer Charges increase 4.3% ($111,000) {Sewer Charges $102,200 {Penalties $ 8,800 67 Budget Details – Revenues (cont.) z Capacity Fee Revenues: Increase 41.4% (414,300) due to under-budgeting of operating projects funded by cap fees in the prior year z Non-Operating Income: Increase 0.4% ($6,100) {Grant revenue increase of $172,000 {Property rentals decrease of $230,000 z Tax Revenues: Increase 16.8% ($576,400) {5% growth in FY 08 {11.8% adjustment to FY 07 projection z Meter Fees: Increase 14.4% ($40,000) due to higher meter sales estimates based on growth 68 Budget Details - Expenditures 12.0% 7,098,600 66,169,200 59,070,600 TOTAL EXPENDITURES (95.4%)(4,333,300)206,700 4,540,000 Replacement Reserve 100.0% 3,468,800 3,468,800 -Betterment Reserve 100.0% 2,571,700 2,571,700 -Expansion Reserve# (3.7%)(170,800)4,452,900 4,623,700 Materials & Maintenance# 25.6% 1,422,700 6,982,300 5,559,600 Administrative Expenses# 6.8% 998,200 15,604,500 14,606,300 Labor and Benefits# 4.7% 127,000 2,804,800 2,677,800 Power# 11.1% 3,014,300 30,077,500 27,063,200 Subtotal - Water Costs 7.9% 40,400 552,600 512,200 MWD - Net RTS and Standby Charges# 10.6% 54,600 569,400 514,800 MWD - Capacity Reservation Charge # 22.5% 277,200 1,507,800 1,230,600 CWA - Emergency Storage Charge# 12.2% 103,600 950,400 846,800 CWA - Customer Service Charge# 8.6% 86,300 1,090,200 1,003,900 CWA - Infrastructure Access Charge# (18.1%)(313,700)1,423,000 1,736,700 Recycled Water Purchases 13.0% 2,765,900 23,984,100 21,218,200 Potable Water Purchases# EXPENDITURES %VarianceBudgetBudget11- VarianceBudgetFY 2008FY 2007 69 Water Purchases - 10,000 20,000 30,000 40,000 Ac r e F e e t FY 03 Actual FY 04 Actual FY 05 Actual FY 06 Actual FY 07 Budget FY 08 Budget POTABLE WATER PURCHASES 70 New Sources of Water WATER PURCHASES CWA Purchases Reclaimed Production LOPS CSD SBWRP - 10,000 20,000 30,000 40,000 50,000 60,000 70,000 FY03 Actual FY04 Actual FY05 Actual FY 05-06 Actual FY07 Budget FY08 Budget FY09 Projection FY10 Projection FY11 Projection FY12 Projection FY13 Projection A c r e F e e t 71 Water Costs Increase 11.1% ($3,014,300) {Variable Cost Increase zPotable $2,765,900 zRecycled ($ 313,700) {Fixed Cost Increase $562,100 72 Potable Variable Cost of Water z Variable Costs increase 13.0% ($2,765,900) {This is Net CWA and City San Diego (CSD) purchases {Growth Increase 2.1% {City of San Diego (LOPS) cannot provide as much water as assumed in last year’s rate model, an additional 3,496 AF will have to be purchase from CWA at a higher rate $25 $42 Increase 2008 4.8%$537$512CSD $Price/AF 7.3%$614 $572 CWA $Price/AF % Inc20082007 2008ProposedCurrent 73 Fixed Cost of Water Fixed Cost increase 13.7% ($562,100) 8.6%$86,300Infrastructure Assess ChargeCWA $562,100Total Fixed Cost 22.5%$277,200Emergency Storage ChargeCWA 12.2%$103,600Customer Service ChargeCWA 7.9%$40,400Readiness-to-Serve ChargeMWD 10.6%$54,600Capacity Reservation ChargeMWD 74 Expenditures 12.0% 7,098,600 66,169,200 59,070,600 TOTAL EXPENDITURES (95.4%)(4,333,300)206,700 4,540,000 Replacement Reserve 100.0% 3,468,800 3,468,800 -Betterment Reserve 100.0% 2,571,700 2,571,700 -Expansion Reserve# (3.7%)(170,800)4,452,900 4,623,700 Materials & Maintenance# 25.6% 1,422,700 6,982,300 5,559,600 Administrative Expenses# 6.8% 998,200 15,604,500 14,606,300 Labor and Benefits# 4.7% 127,000 2,804,800 2,677,800 Power# 11.1% 3,014,300 30,077,500 27,063,200 Subtotal - Water Costs 7.9% 40,400 552,600 512,200 MWD - Net RTS and Standby Charges# 10.6% 54,600 569,400 514,800 MWD - Capacity Reservation Charge # 22.5% 277,200 1,507,800 1,230,600 CWA - Emergency Storage Charge# 12.2% 103,600 950,400 846,800 CWA - Customer Service Charge# 8.6% 86,300 1,090,200 1,003,900 CWA - Infrastructure Access Charge# (18.1%)(313,700)1,423,000 1,736,700 Recycled Water Purchases 13.0% 2,765,900 23,984,100 21,218,200 Potable Water Purchases# EXPENDITURES %VarianceBudgetBudget11- VarianceBudgetFY 2008FY 2007 75 Power z Power Cost increase 4.7% ($127,000) {Water demand increase 2.1% {SDG&E rates increase 2.5% on 1/1/2008 {New SBWRP Pump Station for Recycled 76 Power $0 $500 $1,000 $1,500 $2,000 $2,500 Thousands FY03 Actual FY04 Actual FY05 Actual FY06 Actual FY07 Budget FY08 Budget HISTORICAL POWER COSTS & PROJECTIONS Recycled Transmission Sewer Lifts Admin & Operations Buildings Potable Transmission 77 Expenditures 12.0% 7,098,600 66,169,200 59,070,600 TOTAL EXPENDITURES (95.4%)(4,333,300)206,700 4,540,000 Replacement Reserve 100.0% 3,468,800 3,468,800 -Betterment Reserve 100.0% 2,571,700 2,571,700 -Expansion Reserve# (3.7%)(170,800)4,452,900 4,623,700 Materials & Maintenance# 25.6% 1,422,700 6,982,300 5,559,600 Administrative Expenses# 6.8% 998,200 15,604,500 14,606,300 Labor and Benefits# 4.7% 127,000 2,804,800 2,677,800 Power# 11.1% 3,014,300 30,077,500 27,063,200 Subtotal - Water Costs 7.9% 40,400 552,600 512,200 MWD - Net RTS and Standby Charges# 10.6% 54,600 569,400 514,800 MWD - Capacity Reservation Charge # 22.5% 277,200 1,507,800 1,230,600 CWA - Emergency Storage Charge# 12.2% 103,600 950,400 846,800 CWA - Customer Service Charge# 8.6% 86,300 1,090,200 1,003,900 CWA - Infrastructure Access Charge# (18.1%)(313,700)1,423,000 1,736,700 Recycled Water Purchases 13.0% 2,765,900 23,984,100 21,218,200 Potable Water Purchases# EXPENDITURES %VarianceBudgetBudget11- VarianceBudgetFY 2008FY 2007 78 Staffing Highlights z Process {Departments identified specific personnel actions for HR review {Senior Team conducted an analysis of: zWork load requirements zExisting vacancies z Results {Two vacant positions were deleted, reducing FTE count from 174.75 to 172.75 79 Labor and Benefits Salary and Fringe: Increase 6.8% ($998,100) z Labor Cost: Decrease 0.2% ($24,500) {Reduction in FTE by 2 positions ($152,700) {Increase in vacancy factor ($341,000) {In-Range Adjustments $156,400 {Cost of Living Increases of 3% $312,800 pursuant to current MOU z Benefit Changes: {Pension: Increase 4.5% $133,500 {Health and Dental: Increase 5.8% $91,900 {Workers Compensation: Decrease 2.7% $7,900 z Shift of Labor from CIP to Operating: $797,800 80 Expenditures 12.0% 7,098,600 66,169,200 59,070,600 TOTAL EXPENDITURES (95.4%)(4,333,300)206,700 4,540,000 Replacement Reserve 100.0% 3,468,800 3,468,800 -Betterment Reserve 100.0% 2,571,700 2,571,700 -Expansion Reserve# (3.7%)(170,800)4,452,900 4,623,700 Materials & Maintenance# 25.6% 1,422,700 6,982,300 5,559,600 Administrative Expenses# 6.8% 998,200 15,604,500 14,606,300 Labor and Benefits# 4.7% 127,000 2,804,800 2,677,800 Power# 11.1% 3,014,300 30,077,500 27,063,200 Subtotal - Water Costs 7.9% 40,400 552,600 512,200 MWD - Net RTS and Standby Charges# 10.6% 54,600 569,400 514,800 MWD - Capacity Reservation Charge # 22.5% 277,200 1,507,800 1,230,600 CWA - Emergency Storage Charge# 12.2% 103,600 950,400 846,800 CWA - Customer Service Charge# 8.6% 86,300 1,090,200 1,003,900 CWA - Infrastructure Access Charge# (18.1%)(313,700)1,423,000 1,736,700 Recycled Water Purchases 13.0% 2,765,900 23,984,100 21,218,200 Potable Water Purchases# EXPENDITURES %VarianceBudgetBudget11- VarianceBudgetFY 2008FY 2007 81 Administrative Expense 25.6% Increases due to 3 main categories: z Significant long-term planning projects z Conservation grants z One-time legal expenses 82 Costs of Significant Long-Term Planning Projects z Water Resources Master Plan $250,000 {Program EIR {Water Modeling {Integration with GIS z Rehabilitation and Replacement $150,000 {Integrated with GIS & Fixed Assets {Integrated with Master Plan 83 Conservation Grants z Incentive budget increases $250,900 {$90,000 for Valhalla High School artificial turf {$120,000 for Monte Vista High School artificial turf {$20,000 for Cash for Plants {$18,500 for Large Landscape Program z Grant revenue offset $172,000 {$50,000 for Valhalla High School artificial turf {$100,000 for Monte Vista High School artificial turf {$14,000 for Cash for Plants {$8,000 for Large Landscape Program z Net budget impact $78,900 84 One-time legal expenses z Legal Services $538,000 {Pending litigation {Potential insurance settlement 85 Expenditures 12.0% 7,098,600 66,169,200 59,070,600 TOTAL EXPENDITURES (95.4%)(4,333,300)206,700 4,540,000 Replacement Reserve 100.0% 3,468,800 3,468,800 -Betterment Reserve 100.0% 2,571,700 2,571,700 -Expansion Reserve# (3.7%)(170,800)4,452,900 4,623,700 Materials & Maintenance# 25.6% 1,422,700 6,982,300 5,559,600 Administrative Expenses# 6.8% 998,200 15,604,500 14,606,300 Labor and Benefits# 4.7% 127,000 2,804,800 2,677,800 Power# 11.1% 3,014,300 30,077,500 27,063,200 Subtotal - Water Costs 7.9% 40,400 552,600 512,200 MWD - Net RTS and Standby Charges# 10.6% 54,600 569,400 514,800 MWD - Capacity Reservation Charge # 22.5% 277,200 1,507,800 1,230,600 CWA - Emergency Storage Charge# 12.2% 103,600 950,400 846,800 CWA - Customer Service Charge# 8.6% 86,300 1,090,200 1,003,900 CWA - Infrastructure Access Charge# (18.1%)(313,700)1,423,000 1,736,700 Recycled Water Purchases 13.0% 2,765,900 23,984,100 21,218,200 Potable Water Purchases# EXPENDITURES %VarianceBudgetBudget11- VarianceBudgetFY 2008FY 2007 86 Material & Maintenance z Overall Decrease 3.7% ($170,800) {Metro O&M Decrease ($141,200) {Increases in contracted $107,500 z janitorial painting z air conditioning gates & fencing z landscaping parking lot maintenance {Fuel & Oil Decrease ($196,000) zIncrease $13,400 LOPS decrease $209,400 {Increases in price and volume $58,900 z chemicals meters z parts supplies 87 Expenditures 12.0% 7,098,600 66,169,200 59,070,600 TOTAL EXPENDITURES (95.4%)(4,333,300)206,700 4,540,000 Replacement Reserve 100.0% 3,468,800 3,468,800 -Betterment Reserve 100.0% 2,571,700 2,571,700 -Expansion Reserve# (3.7%)(170,800)4,452,900 4,623,700 Materials & Maintenance# 25.6% 1,422,700 6,982,300 5,559,600 Administrative Expenses# 6.8% 998,200 15,604,500 14,606,300 Labor and Benefits# 4.7% 127,000 2,804,800 2,677,800 Power# 11.1% 3,014,300 30,077,500 27,063,200 Subtotal - Water Costs 7.9% 40,400 552,600 512,200 MWD - Net RTS and Standby Charges# 10.6% 54,600 569,400 514,800 MWD - Capacity Reservation Charge # 22.5% 277,200 1,507,800 1,230,600 CWA - Emergency Storage Charge# 12.2% 103,600 950,400 846,800 CWA - Customer Service Charge# 8.6% 86,300 1,090,200 1,003,900 CWA - Infrastructure Access Charge# (18.1%)(313,700)1,423,000 1,736,700 Recycled Water Purchases 13.0% 2,765,900 23,984,100 21,218,200 Potable Water Purchases# EXPENDITURES %VarianceBudgetBudget11- VarianceBudgetFY 2008FY 2007 88 Continued Reserve Funding z Prior year – Replacement Reserve z Current year – Replacement, Expansion, & Betterment Reserves z In accordance with the Reserve Policy 89 Operating Budget Summary 66,180,100 2,819,400 6,125,200 57,235,500 TOTAL EXPENDITURES 235,400 235,400 --Replacement Reserve 2,590,900 -2,590,900 -Expansion Reserve5716 4,452,900 1,458,800 226,000 2,768,100 Materials & Maintenance 6,982,300 189,500 271,300 6,521,500 Administrative Expenses 15,604,500 832,600 895,400 13,876,500 Labor and Benefits 2,804,800 103,100 493,600 2,208,100 Power 30,077,500 -1,423,000 28,654,500 Water Costs EXPENDITURES 66,180,100 2,819,400 6,125,200 57,235,500 TOTAL REVENUES TotalSewerRecycledPotable 90 Conclusion z Balanced budget which meets the needs of our customers (Available for immediate approval) z Supported by a 5.4% potable and recycled water rate increases (Approval after the hearing) z Supported by a 1.7% rate increase in Sewer Charges (Approval after the hearing) 91 SUMMARY OF RECOMMENDATIONS 92 Summary of Recommendations 1.Adopt Resolution # 4097 to approve the 2008 Operating and CIP Budget 2.Approve the fund transfers 3.Direct staff to proceed with the Proposition 218 hearing and notices for the recommended rate increases 93 QUESTIONS?