HomeMy WebLinkAbout10-03-07 Board PacketOTAY WATER DISTRICT
BOARD OF DIRECTORS MEETING
DISTRICT BOARDROOM
2554 SWEETWATER SPRINGS BOULEVARD
SPRING VALLEY,CALIFORNIA
WEDNESDAY
October 3,2007
3:30 P.M.
AGENDA
1.ROLL CALL
2.PLEDGE OF ALLEGIANCE
3.APPROVAL OF AGENDA
4.APPROVAL OF MINUTES OF THE REGULAR BOARD MEETINGS OF JULY 10,
2007 AND AUGUST 1,2007
5.PUBLIC PARTICIPATION -OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO
SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'S
JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA
CONSENT CALENDAR
6.ITEMS TO BE ACTED UPON WITHOUT DISCUSSION,UNLESS A REQUEST IS
MADE BY A MEMBER OF THE BOARD OR THE PUBLIC TO DISCUSS A PAR-
TICULAR ITEM:
a)APPROVE CHANGE ORDER NO.2 TO THE EXISTING AGREEMENt
WITH PACIFIC HYDROTECH CORPORATION FOR CONSTRUCTloN OF
THE 640-1 AND 640-2 RESERVOIRS PROJECT REDUCING THE'
AGREEMENT AMOUNT BY $122,112
b)ADOPT RESOLUTION NO.4112 TO REVISE THE POLICY AGAINST DIS-
CRIMINATION,HARASSMENT AND COMPLAINT PROCEDURE,BOARD
OF DIRECTORS POLICY 47
c)APPROVE THE RECRUITMENT OF A TEMPORARY STAFF MEMBER TO
PROVIDE BOARD SECRETARY SUPPORT SERVICES TO THE WATER
CONSERVATION GARDEN FROM NOVEMBER 2007 TO FEBRUARY 2008
AT A COST NOT EXCEED $1800
1
d)ADOPT RESOLUTION NO.4113 TO AMEND BOARD OF DIRECTORS
POLICY 8,DIRECTORS COMPENSATION,REIMBURSEMENT OF EX-
PENSES AND GROUP INSURANCE BENEFITS
e)RATIFICATION OF SETTLEMENT AGREEMENT AND GENERAL RE-
LEASE BY AND BETWEEN THOMAS J.HARRON,OTAY WATER DIS-
TRICT,JAIME BONILLA AND ANTONIO INOCENTES (CASE NO.GIC
773848)
INFORMATION /ACTION ITEMS
7.PUBLIC HEARING ON RATE INCREASES
THE BOARD WILL BE HOLDING A PUBLIC HEARING TO CONSIDER THE PRO-
POSED RATE INCREASES TO BE IMPLEMENTED IN CALENDAR YEAR 2008.
THE BOARD INVITES THE PUBLIC TO PROVIDE COMMENTS ON THESE
PROPOSED INCREASES
a)APPROVE THE IMPLEMENTATION OF THE RATE INCREASES AS PRO-
POSED FOR THE FISCAL YEAR 2007-2008 OPERATING AND CAPITAL
BUDGET;AND ADOPT ORDINANCE NO.513 AMENDING SECTION 25,
RATES AND CONDITIONS FOR WATER SERVICES;AND SECTION 53,
FEES,RATES,CHARGES AND CONDITIONS FOR SEWER SERVICE OF
THE DISTRICTS CODE OF ORDINANCES (BEACHEM)
8.FINANCE AND ADMINISTRATIVE SERVICES
a)ADOPT RESOLUTION NO.4109 TO IMPLEMENT THE PROPOSED ANTI-
FRAUD POLICY AS BOARD OF DIRECTORS POLICY NO.50 (CUDLlP)
9.BOARD INFORMATION /ACTION ITEMS
a)AD HOC FENTON BUSINESS CENTER COMMITTEE UPDATE REPQRT
b)DISCUSSION OF 2007 BOARD MEETING CALENDAR
REPORTS
10.GENERAL MANAGER'S REPORT
a)SAN DIEGO COUNTY WATER AUTHORITY UPDATE
11.DIRECTORS'REPORTS /REQUESTS
12.PRESIDENTS REPORT /REQUESTS
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RECESS TO CLOSED SESSION
13.CLOSED SESSION
a)CONFERENCE WITH LEGAL COUNSEL -PENDING LITIGATION [GOV-
ERNMENT CODE §54956.9(a)]
(i)HARRON v.OTAY WATER DISTRICT
(ii)SOUTHWEST ENGINEERING,INC.v.OTAY WATER DISTRICT
b)ANTICIPATED LITIGATION (GOVERNMENT CODE §54956.9)
14 CASES RELATED TO THE FENTON BUSINESS CENTER
RETURN TO OPEN SESSION
14.REPORT ON ANY ACTIONS TAKEN IN CLOSED SESSION.THE BOARD MAY
ALSO TAKE ACTION ON ANY ITEMS POSTED IN CLOSED SESSION
15.ADJOURNMENT
All items appearing on this agenda,whether or not expressly listed for action,may be de-
liberated and may be subject to action by the Board.
If you have any disability which would require accommodation in order to enable you to
participate in this meeting,please call the District Secretary at 670-2280 at least 24 hours
prior to the meeting.
Certification of Posting
I certify that on September 28,2007,I posted a copy of the foregoing agenda near
the regular meeting place of the Board of Directors of Otay Water District,said time being
at least 72 hours in advance of the regular meeting of the Board of Directors (Government
Code Section §54954.2).
Executed at Spring Valley,California on September 28,2007.
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AGENDA ITEM 4
MINUTES OF THE
BOARD OF DIRECTORS MEETING OF THE
OTAY WATER DISTRICT
July 10,2007
1.The meeting was called to order by President Croucher at 3:32 p.m.
Directors Present:Breitfelder,Croucher,Lopez and Robak
Directors Absent:Bonilla
Staff Present:General Manager Mark Watton,Asst.GM Administration
and Finance German Alvarez,Asst.GM Engineering and
Water Operations Manny Magana,General Counsel Yuri
Calderon,Engineering Manager,Ron Ripperger,Chief of
Information Technology Geoff Stevens,Chief Financial
Officer Joe Beachem,Chief of Engineering Rod Posada,
Chief of Operations Pedro Porras,Chief of Administration
Rom Sarno,Payroil/AP Supervisor Sean Prendergast,
District Secretary Susan Cruz and others per attached list.
3.PLEDGE OF ALLEGIANCE
4.APPROVAL OF AGENDA
A motion was made by Director Breitfelder,seconded by Director Robak and
carried with the following vote:
Ayes:
Noes:
Abstain:
Absent:
Directors Breitfelder,Croucher,Lopez and Robak
None
None
Director Bonilla
to approve the agenda.
5.APPROVAL OF MINUTES
A motion was made by Director Breitfelder,seconded by Director Lopez and
carried with the following vote:
Ayes:
Noes:
Abstain:
Absent:
Directors Breitfelder,Croucher,Lopez and Robak
None
None
Director Bonilla
1
to approve the minutes of the regular board meetings of December 6,2006 and
April 4,2007;and special meeting of April 4,2007.
6.PUBLIC PARTICIPATION -OPPORTUNITY FOR MEMBERS OF THE PUBLIC
TO SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE
BOARD'S JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA
No one wished to be heard.
CONSENT CALENDAR
7.ITEMS TO BE ACTED UPON WITHOUT DISCUSSION,UNLESS A REQUEST
IS MADE BY A MEMBER OF THE BOARD OR THE PUBLIC TO DISCUSS A
PARTICULAR ITEM:
A motion was made by Director Breitfelder,seconded by Director Bonilla and
carried with the following vote:
Ayes:
Noes:
Abstain:
Absent:
Directors Breitfelder,Bonilla,Lopez and Robak
None
None
Director Croucher
to approve the following consent calendar items and pulling agenda items 60)
and 6(n)for discussion:
a)APPROVE A TWO-YEAR LANDSCAPE MAINTENANCE CONTRACT
WITH AN OPTION TO RENEW THE CONTRACT FOR TWO
ADDITIONAL YEARS TO GREENSCAPE IN THE FOLLOWING
AMOUNTS:
i.YEAR 1
ii.YEAR 2
iii.OPTION YEAR 3
iv.OPTION YEAR 4
$69,600
$73,080
$76,800
$80,580
b)APPROVE A THREE-YEAR JANITORIAL SERVICES CONTACT FOR
THE DISTRICTS ADMINISTRATIVE AND OPERATION FACILITIES TO
PACIFIC BUILDING MAINTENANCE WITH AN OPTION TO NEGOTIATE
TO CONTINUE THE CONTRACT FOR AN ADDITIONAL TWO YEARS
AT THE GENERAL MANAGER'S DISCRETION IN THE FOLLOWING
AMOUNTS:
v.YEAR 1
vi.YEAR 2
vii.YEAR 3
viii.OPTION YEAR 4
ix.OPTION YEAR 5
2
$33,540
$33,540
$33,540
TO BE NEGOTIATED
TO BE NEGOTIATED
c)ADOPT RESOLUTION NO.4103 APPROVING AMENDMENTS TO THE
SPECIAL DISTRICT RISK MANAGEMENT AUTHORITY JOINT
POWERS AGREEMENT AS IT RELATES TO CALIFORNIA SPECIAL
DISTRICTS ASSOCIATION
d)ADOPT RESOLUTION NO.4099 TO ESTABLISH THE TAX RATE FOR
IMPROVEMENT DISTRICT NO.27 AT $.006 FOR FISCAL YEAR 2007-
2008
e)ADOPT RESOLUTION NO.4100 OF THE BOARD OF DIRECTORS OF
OTAY WATER DISTRICT FIXING TERMS AND CONDITIONS FOR THE
ANNEXATION TO OTAY WATER DISTRICT IMPROVEMENT DISTRICT
OF THOSE LANDS DESCRIBED AS "ESHO ANNEXATION"(APN 517-
112-49-00)AND ANNEXING SAID PROPERTY TO OTAY WATER
DISTRICT IMPROVEMENT DISTRICT NO.18 (WO 0210-20.289)
f)ADOPT RESOLUTION NO.4102 OF THE BOARD OF DIRECTORS OF
OTAY WATER DISTRICT FIXING TERMS AND CONDITIONS FOR THE
ANNEXATION TO OTAY WATER DISTRICT IMPROVEMENT DISTRICT
OF THOSE LANDS DESCRIBED AS "ROBERT AND CYNTHIA TAYLOR
(APNs 519-283-05 and 519-283-06)AND MICHAEL AND MARION
SOLOWAY (APN 519-283-04),"AND ANNEXING SAID PROPERTY TO
OTAY WATER DISTRICT IMPROVEMENT DISTRICT NO.18 (WO 0210-
20.288)
g)APPROVE THE REQUEST TO REIMBURSE MCMILLIN OTAY RANCH,
LLC FOR THE COMPLETED CAPITAL IMPROVEMENT PROJECT,
MCMILLIN OTAY RANCH VILLAGE 7,ROCK MOUNTAIN ROAD,8-
INCH RECYCLED PIPELINE (CIP R2043)IN THE AMOUNT OF
$53,146.80
h)APPROVE THE REQUEST TO REIMBURSE MCMILLIN ROLLING HILLS
RANCH,LLC AS THE SUCCESSOR IN INTEREST TO THE
REIMBURSEMENT AGREEMENT BETWEEN OTAY WATER DISTRICT
AND PACIFIC BAY HOMES DATED JANUARY 20,1998,FOR THE 16"
POTABLE WATER PIPELINE FROM PROCTOR VALLEY ROAD TO THE
1296 PUMP STATION (CIP P2070)IN THE AMOUNT OF $392,637
i)APPROVE THE REQUEST TO REIMBURSE BROOKFIELD SHEA
OTAY,LLC FOR THE COMPLETED CAPITAL IMPROVEMENT
PROJECTS (CIP NOS.P2169,P2397)IN THE AMOUNT OF $436,525.95
k)AWARD OF A CONSTRUCTION CONTRACT TO ORTIZ
CORPORATION IN THE AMOUNT OF $831,000 FOR THE
INSTALLATION OF A 12-INCH PVC WATER LINE AND REMOVAL OF A
1O-INCH ACP WATER LINE ALONG OLIVE VISTA DRIVE (CIP P2459)
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I)AWARD OF A PROFESSIONAL AS-NEEDED ENVIRONMENTAL
SERVICES CONTRACT WITH JONES &STOKES IN THE AMOUNT OF
$300,000 OVER A PERIOD OF THREE FISCAL YEARS,NOT TO
EXCEED $100,000 PER FISCAL YEAR
m)AUTHORIZE THE EXECUTION OF A MEMORANDUM OF
UNDERSTANDING WITH THE SAN DIEGO COUNTY WATER
AUTHORITY TO CONTINUE PARTICIPATION IN THE RESIDENTIAL
WATER CONSERVATION PROGRAMS
The following items 6U)and 6(n)were pulled from the consent calendar for
discussion:
j.AWARD OF A CONTRACT TO UNDERGROUND UTILITIES,INC.IN
THE AMOUNT OF $208,500 FOR RETROFITTING UP TO 3,500
EXISTING MANUAL-READ METERS WITH NEW AUTOMATED-METER-
READ (AMR)METERS
Operations Manager Don Henderson indicated that the proposed contract would
provide for the retrofit of 3500 existing manual-read meters,converting these
meters to Master 3G meters (Automated Meter Read [AMR]).He stated that
there are currently eight AMR routes that need to be completed.This contract
will complete these routes through the replacement of approximately 3000
manual-read meters in the areas of Jamul,Chula Vista and Otay Mesa.
Director Robak inquired what criteria staff utilizes to determine which routes are
converted to AMR routes.Operations Manager Henderson indicated that the
main consideration is safety.Staff will first concentrate in areas where there are
steep hills and where it is difficult or took a long time to read meters.Staff then
concentrates in areas where there are older meters.
Director Robak inquired when the District expected to move to satellite read
meters which allows customers to monitor their water consumption.General
Manager Watton indicated that the technology is still evolving,but the 3G meters
do have data logging capabilities which are currently being beta tested.The .•
District will not be moving soon to such technology,but staff is keeping abreast of
the technology.He stated that he felt that the District in future would use more of
a WiFi or cell based (radio)technology..
A motion was made by Director Robak,seconded by Director Breitfelder and
carried with the following vote:
Ayes:
Noes:
Abstain:
Absent:
Directors Breitfelder,Croucher,Lopez and Robak
None
None
Director Bonilla
4
to approve staffs'recommendation to award a contract to Underground Utilities,
Inc.in the amount of $208,500:
n)UPDATE ON AB 1420,WATER DEMAND MANAGEMENT MEASURES,
AND AB 1435,WATER CHARGES -CONSERVATION RATE
STRUCTURE,LEGISLATION
Director Breitfelder requested that Agenda item 6(n)be pulled for discussion.
General Manager Watton indicated that the author,Assemblymember Mary
Salas,of AB 1435 had pulled the bill last Friday and placed it in a two-year bill
status.It was noted that the committee chair from Sacramento was not
supportive of the legislation as he felt that it may have impact to the metering of
water in Sacramento.He stated that staff is still requesting that the board take a
"support if amended"position on AB 1420.He stated that Assemblyman Laird
indicated that he is working with Metropolitan Water District,County Water
Authority and other agencies to incorporate their feedback into the bill as outlined
in the staff report.
Director Breitfelder indicated that the Finance,Administration and
Communications Committee discussed the District developing a way to be
supportive of local legislators that bring forth legislation.He stated that it was
suggested that possibly the District could send a letter of support to the legislator
to make them aware of the District's support.President Croucher indicated that
he would be supportive of placing a discussion item on the agenda to develop
future direction on this issue.
A motion was made by Director Breitfelder,seconded by Director Lopez and
carried with the following vote:
Ayes:
Noes:
Abstain:
Absent:
Directors Breitfelder,Croucher,Lopez and Robak
None
None
Director Bonilla
to support AB 1420 if amended.
INFORMATION /ACTION ITEMS
8.ADMINISTRATION AND FINANCE
a)PUBLIC HEARING TO CONTINUE WATER AND SEWER AVAILABILITY
CHARGES FOR FISCAL YEAR 2007-2008
1)ADOPT RESOLUTION NO.4096 TO CONTINUE WATER AND
SEWER AVAILABILITY CHARGES FOR DISTRICT CUSTOMERS
FOR FISCAL YEAR 2007-2008 TO BE COLLECTED THROUGH
PROPERTY TAXES (HENDERSON)
5
President Croucher opened the public hearing at 3:50 p.m.to hear the public's
comments on continuing water and sewer availability charges for District
customers for Fiscal Year 2007-2008.
Chief Financial Officer Beachem indicated that the District forwards notices to the
new District customers each year to inform them of this public hearing and how
the availability fee will be utilized by the District.He indicated that a notice has
be~n forwarded to customers on this item for years under the advice of counsel
and it also falls within the requirements of Proposition 218.He stated that the
fees are strictly for water and sewer and they have not been increased or
decreased (they will remain the same).General Counsel Calderon indicated that
the legislature requires that the District readopt this fee each year.
No one wished to be heard from the public.President Croucher closed the public
hearing at 3:53 p.m.
A motion was made by Director Breitfelder,seconded by Director Robak and
carried with the following vote:
Ayes:
Noes:
Abstain:
Absent:
Directors Breitfelder,Croucher,Lopez and Robak
None
None
Director Bonilla
to adopt Resolution No.4096 to continue water and sewer availability charges for
District customers for Fiscal Year 2007-2008 to be collected through property
taxes.
b)PUBLIC HEARING TO RECEIVE THE PUBLIC'S COMMENTS ON THE
2005 UPDATED URBAN WATER MANAGEMENT PLAN
1)ADOPT RESOLUTION NO.4098 ADOPTING AMENDMENTS TO
THE DISTRICTS UPDATED 2005 URBAN WATER
MANAGEMENT PLAN (GRANGER)
President Croucher opened the public hearing at 3:53 p.m.to hear the public's
comments on the Updated 2005 Urban Water Management Plan.
Water Conservation Manager William Granger indicated that all water agencies
that have at least 3000 connections or deliver at least 3000 acre feet (AF)of
water per year are required to have an Urban Water Management Plan.He
stated that the Urban Water Management Plan is the document that is
referenced in water supply verification requests through SB 221 and 610.He
stated that the District's plan goes through 2030 and the plan highlights water
supply and reliability,the District's water shortage contingency plan,and
conservation and water recycling efforts.He indicated that the District's plan was
submitted to the Department of Water Resources in December 2005 and it
generally take a year to receive feedback on their review of the plan.He stated
6
that the District received notice about three (3)months ago that the District
needed to make several clarifying edits to its plan.
•The District was asked to include a statement from its wholesaler
regarding the reliability of its water supply.
•The Department of Water Resources requires that the District list the
amount and level of treatment for wastewater that is discharged into
the ocean.
•The District's UWMP should include information regarding water
demand in normal and drought years.
The District received additional communication from the Department of Water
Resources,following the review of this item by the District's Engineering,
Operations and Water Resources Committee,suggesting that the District
specifically reference section 6.2 of CWA's plan that indicates that they can meet
the District's demand in normal,single dry and multiple-dry years through 2030.
Water Conservation Manager Granger reviewed the changes to the plan in detail.
No one from the public wished to be heard.
The Public Hearing was closed at 5:58 p.m.
Director Robak noted that the state mandates that the District review its UWMP
every five years.He inquired if staff would be reviewing its plan annually or just
on an as needed basis.Water Conservation Manager Granger indicated that the
plan would be updated only every five years.Today's update is being presented
as the Department of Water Resources has requested that the plan be updated
with their suggested changes.He stated that staff did not plan to review the
UMWP until 2010.
Director Robak noted that the UWMP indicates that the South Bay Treatment
Plant and the Point Loma Wastewater Treatment Plant treat water to the
advanced primary level (Section 5 on page 31)which is not a correct statement.
It was noted that the water sold to Otay goes through tertiary treatment.The"
water that is not sold to Otay goes through secondary treatment and is then .
disposed through an ocean outfall.Staff indicated that they would make this edit.
A motion was made by Director Breitfelder,seconded by Director Lopez and
carried with the following vote:
Ayes:
Noes:
Abstain:
Absent:
Directors Breitfelder,Croucher,Lopez and Robak
None
None
Director Bonilla
to adopt Resolution No.4098,updating the 2005 Urban Water Management Plan
with the edit as discussed above in Section 5 (page 31)
7
The public hearing was closed at 3:58 p.m.
c)APPROVE THE FORM OF THE PROPOSITION 218 HEARING
NOTICES RELATED TO THE PROPOSED WATER AND SEWER RATE
INCREASES TO BE EFFECTIVE JANUARY 1,2008
Chi,ef Financial Officer Beachem indicated that the Board of Directors had
approved the budget in May 2007.However,at that lime,the board could not
approve the rates as the District must comply with Proposition 218 process.He
stated that staff must mail notices to the District's customers making them aware
of the proposed increase and the scheduling of a public hearing to hear the
public comments on the proposed rate increase.He stated that the notices must
be mailed to customers at least 45 days prior to the public hearing.He stated
that staff plans to hold the public hearing during the October 3,2007 board
meeting and immediately following the hearing,staff plans to request that the
board adopt the proposed rate increases.He stated that if the rates are adopted
they would become effective January 1,2008.
He noted that staff developed the notices through direction from the board,
customer comments,and staff also reviewed other agencies notices.He noted
that staff developed targeted notices which include only the rate information that
affects the customer:
•Residential Water Only
•Residential Sewer Only
•Residential Water and Sewer .
•Commercial Water Only
•Commercial Sewer Only
•Land Owners without District services
•Tenants
It was noted that legal counsel has reviewed the notices and the Finance,
Administration and Communications Committee also reviewed the proposep
notices.Staff made some changes advised by committee and legal counsel.
He noted that protests must be made in writing (letter form),signed by the.
customer and must be received prior to the end of the hearing.Protest can be
made by both property owners and tenants.
Accounting Manager Rita Bell reviewed the information that will be made
available on the District's website regarding the rate increases which includes:
•The same information that is provided in the notices
• A bill calculator (water and sewer)
•Charts that show how the District's proposed rates compare to other
providers
8
She noted that the bill calculator will note that fees vary by geographic area and
individual fees may be different than are shown in the bill calculator to make
customers aware that the calculated rate is an estimate and will not be exact.
The sewer information will also review the change in methodology that is
proposed for the sewer charge.The proposed methodology will base customer
sewer charges on their prior year's average consumption during the months of
De<;:ember through March (winter consumption).This new methodology will
reduce the bill for low water users and increase the bill for high water users.The
new structure will be revenue neutral.Both calculators will show the customer's
current bill and their proposed bill.
President Croucher suggested that the comparison charts also include an "as of
date."
Director Breitfelder commended staff for going the extra mile and providing a bill
calculator on the District's website.
A motion was made by Director Robak,seconded by Director Breitfelder and
carried with the following vote:
Ayes:
Noes:
Abstain:
Absent:
Directors Breitfelder,Croucher,Lopez and Robak
None
None
Director Bonilla
to approve the form of the Proposition 218 hearing notices related to the
proposed water and sewer rate increases to be effective January 1,2008.
d)UPDATE ON THE 2007 QUALSERVE BENCHMARK RESULTS
Chief Information Officer Geoff Stevens indicated that this is the Board's first in-
depth look at the Qualserve Survey.He stated that the survey is designed to
answer objectively how the District is doing compared to other water
organizations.He stated that the survey is objective data gathered from 191 .•
participants.He indicated that this survey methodology started in 1995 and the
District became a participant in 2003.
He reviewed each of the measures and the District's ranking compared to the
participants (see attached copy of presentation).The District's overall index
score is +8 which indicates that the District is doing better than average
compared to the other agencies participating in the survey.He stated that he felt
that there were still some issues on cost that the District should understand
further.To do so,staff needs to explore the District's cost structure,business
processes,determine which business processes are the most expensive,isolate
costs within those business processes and try to drive cost down as much as
possible.He noted that this process will be a main focus for the District's
Strategic Plan.He stated that the District's targets also need further refinement
9
as generally the District sets its target at the same level as the target for the
Western Region Qualserve participants.He stated that he felt that staff could set
some more specific targets for Otay and have more sophisticated plans to
achieve those targets.He indicated that staffs'next steps are to:
•Develop a staff level committee to review cost data and get a better
understanding of the data
•Evaluate the effect of transferring more resources toward the
maintenance of facilities
•Utilize today's findings to develop the 2009 -2011 Strategic Plan and
focusing in implementing best practices and processes
It was discussed that the next review of the Strategic Plan by the board would be
sometime in August or September 2007.President Croucher suggested that
when the report on the Strategic Plan is forwarded to committee for review,that it
also include the Qualserve data.
Director Lopez inquired what a +8 score really means.Chief of Information
Technology Stevens indicated that the median score is "0"(half as many
measures fall in the bottom quartile as in the top quartile).He stated that the
District has 8 more measures that fall in the top quartile and is doing better than
the average participating utility.He stated that if LAFCO or ratepayers inquire
how the District was doing performance wise,the District can indicate that it has
compared its performance against an objective standard and is in very good
shape.
Director Robak inquired how the District has incorporated peer review into its
process.Chief of Information Technology indicated that the District has not
participated in the peer review process.He stated that there are levels that one
can participate and the most cost effective level is to simply share data.He
stated that utilities can participate at a higher level where staff members donate
their time and visit other utilities and review the utility.He shared that he will be
participating in a workshop hosted by the City of San Diego where the local
agencies will meet and compare their individual Qualserve data.He also npte:d
that staff did get consultant assistance in developing the District's Strategic'Plc.!n
and the survey.The process involved industry best practices and,in essence,
peer review.
e)STATUS OF SECURITY AND EMERGENCY PREPAREDNESS
Safety and Security Administrator Dave Burpeau updated the board on the
District's physical security,emergency preparedness programs and how these
programs are operating,and issues of cyber security (see attached copy of
presentation).He indicated that the District adopted the EPA security model of,
"Detect-Delay-Respond,"following the completion of a federally mandated
Vulnerability Assessment Study in 2002.He stated that the District immediately
acted to harden facilities by budgeting for additional funds for security,securing
10
acc.ess to the water supply system,upgrading fencing,installing redundant
electronic security devices and perimeter and tank access protection systems.
He stated that the District also entered into a contract for alarm response
services and fostered relationships with law enforcement.The district data
center was also upgraded and a redundant co-located data center is being
installed in the Operations Emergency Operations Center.The center will
provide back-up services should the Administration Data Center fail.The District
als!?upgraded its telecom equipment and now has redundant dial-tone.That is,
if the current telecom provider's system goes down,the District can switch to
another provider and not loose phone service.
There was discussion of an emergency scenario and how the District would
respond.President Croucher suggested that discussions concerning security
scenarios be agendized for committee closed session discussion under security
as he did not wish to have a public discussion on how the District would respond
to security breaches.
There was discussion with regard to the District's liability that may result from an
individual getting hurt by razor wire or any protective devices at District facilities.
General Counsel Calderon indicated that the District posts "No Trespassing"
signs and,to a certain extent,individuals are trespassing on District land.As the
District is a water utility,it would have some immunity relative to protecting the
water system.He indicated that he can do a little research,but he is fairly certain
that the District is well protected against liability on this issue.
9.BOARD INFORMATION /ACTION ITEMS
a)DISCUSSION OF 2007 BOARD MEETING CALENDAR
Director Robak noted that he would be out-of-town and would not be able to
attend the August board meeting.There were no changes to the Board meeting
calendar.
REPORTS
10.GENERAL MANAGER'S REPORT
General Manager Watton indicated that today,July 10,is Otay Water DistriCt Day
in the City of San Diego.He indicated that Director Lopez accepted the
proclamation from the City of San Diego's Council earlier today on behalf of the
District.
He noted that water deliveries have commenced from the City of San Diego's
South Bay Water Reclamation Plant.He stated that the District has received
approximately 80 million gallons from the plant.He indicated that there are a few
issues that still need to be worked out regarding water supply,but at the staff
level,it is going well.
11
General Manager Watton indicated that construction is progressing on the 640-1
and 2 reservoir project and if the Directors are interested in a site tour staff would
be happy to coordinate a visit.
He stated that the District's Human Resources staff had distributed personalized
benefit statements to each of the District's employees.The statements
summarize the total value of each employee's compensation from the District.
He .stated that it includes not only salary,but the value of their benefits (pension,
health care,etc.).He indicated that the statements provide an understanding of
what the District actually spends on personnel and he felt that they were well
received by the District's staff.
He shared that the District was invited to provide a presentation at the ESRI
International Users Conference on June 20.GIS Supervisor Ming Zhao provided
a presentation entitled "Foundation and Access Strategy to Enterprise
Integration."Feedback on the presentation from the conference attendees was
positive.
General Manager Watton indicated that staff is updating the District's Water
Resources Master Plan and has sent a Request for Proposal's to engage a
consultant to assist the District in the update effort.Staff expects to present
recommendations at the August board meeting.
He lastly shared that the District will be completing the valve replacement project
within the Carriage Hills development in Spring Valley on July 19.He indicated
that this area is one of the older areas of the District,approximately 50 years old,
and the valves are being replaced as part of the pro-active valve replacement
program.Staff will provide a presentation to the board on the results of the
Carriage Hill project as an example of how the program is working.
a)UPDATE ON THE 30"RECYCLED WATER PIPELINE PROJECT (SEE
ATTACHMENT "A")
Chief of Engineering Rod Posada indicated that this project is complete and is,
currently in the warrantee period.;.,
b)SAN DIEGO COUNTY WATER AUTHORITY (CWA)UPDATE
President Croucher indicated that CWA is still moving forward with desalination
and the Carlsbad concept is becoming the center of focus.He stated that the
CWA board was provided a presentation on desalination,"Ship to Shore,"which
seemed to be quite costly.CWA is continuing to work on this issue along with
employee negotiations.
General Manager Watton also shared that CWA would be providing an update on
the status of the water supply.He noted that the officers group has also been
working on CWA's relationship with the Metropolitan Water District (MWD)and
discussing water supplies issues with MWD.
12
President Croucher noted that there is push to increase MWD's board to 51
members (going back to where it was).However,CWA believes the current
members are enough and wished to hold it at 37.It was indicated that the push
is coming from the Central Basin who will be losing a member.Because the
Central Basin was unable to get the special legislation to assist them,they have
suggested that MWD go back to a 51 member board.
,
11.DIRECTORS'REPORTS/REQUESTS
Director Robak noted that the recent coupon book he received for Costco had a
printed ad for artificial turf.The ad indicated that members contact their local
water agencies for possible rebates for installing artificial turf.He stated that he
wished to suggest that Otay take the lead and advertise its incentives directly to
its customers rather than relying on CWA.
Director Lopez indicated that it was gratifying to accept the special proclamation
on the District's behalf from the City of San Diego's Council designating today,
July 10,as Otay Water District Day.He stated that the District has reached a
level,following the LAFCO reviews,where it is now being recognized by the City.
He stated that he wished to acknowledge General Manager Watton for his work
at the District and with the City for this special recognition.
Director Breitfelder indicated that he has been working with the Model Ordinance
Committee and it seems that retrofitting might be out of reach for now.The focus
has now been to work on the Covenants,Conditions and Restrictions (CCR's)of
Homeowner Associations to push for water conscience landscapes through the
CCR's.He stated that work also must be done with regard to the language
concerning recycled water in the Model Ordinance.He stated that he has been
working with staff and counsel to iron out the language.He stated that the
Council of Water Utilities discussed the improved relations between San Diego
and Los Angeles.He noted that CWA and the Mexican American Business and
Professional Association (MABPA)held an event at the Water Conservation
Garden.He commended CWA and MABPA for holding their event at the garden
and making conservation a high priority.He lastly noted that the City of ChlJla'
Vista's Economic Development and Public Policy Committees held a joint .
meeting and the District's SD17 project was discussed.He stated that the
District may get some help from the City of Chula Vista's Council with this .
project.
Director Robak inquired with regard to the Model Ordinance Committee's
reluctance to support recycled water retrofitting for obvious reasons,however,if
recycled water was brought to Rancho San Diego,it will be retrofit.Director
Breitfelder clarified that the model ordinance is mainly referencing the retrofitting
of residential water efficient landscapes and not the retrofit of recycled water
piping.
13
President Croucher indicated that Otay has been receiving a lot of recognition in
the past two months and recently the District received a Golden Orchid Award for
its 36"recycled project.He stated that the Board and General Manager
generally get the pleasure of accepting such recognition on behalf of the District,
however,the recognition truly belongs to the employees.He stated that it is the
employees who make such projects a success and he wished to thank the
District's staff.He requested that a letter be drafted to the employees
recpgnizing them for the progress the District has made.He would like the letter
signed by the board and general manager.He stated that in a recent meeting
with Senator Kehoe she was very complimentary of the District and wished to
work with the District on projects.The local governments are also interested in
working with the District and it is gratifying to see this change.President
Croucher reminded the board of the upcoming employee appreciation luncheon
and picnic.He stated that the Joint Agency meeting,hosted by Sweetwater,was
also scheduled on July 20 and he encouraged the members of the board to
attend.He stated that a Special Board Meeting has been scheduled on October
9 and he encouraged the board to forward their agenda items for this meeting to
Board Secretary Cruz.He lastly congratulated Safety and Risk Administrator
Dave Burpeau on his retirement and thanked him for his good work at the
District.He noted that the fire district also recognizes and respects the work that
he has done for the District.
12.ADJOURNMENT
With no further business to come before the Board,President Croucher
adjourned the meeting at 5:28 p.m.
President
ATTEST:
District Secretary
G:IUserDataIDistSecIWINWORDIMINUTESI07071O.doc
14
AGENDA ITEM 4
MINUTES OF THE
BOARD OF DIRECTORS MEETING OF THE
OTAY WATER DISTRICT
August 1,2007
1.The meeting was called to order by President Croucher at 3:34 p.m.
2.RO~L CALL
Directors Present:Bonilla,Breitfelder,Croucher and Lopez
Directors Absent:Robak
Staff Present:General Manager Mark Watton,Ass!.GM Administration
and Finance German Alvarez,Ass!.GM Engineering and
Water Operations Manny Magana,General Counsel Yuri
Calderon,Chief of Information Technology Geoff Stevens,
Chief Financial Officer Joe Beachem,Chief of Engineering
Rod Posada,Chief of Operations Pedro Porras,Chief of
Administration Rom Sarno,District Secretary Susan Cruz
and others per attached lis!.
3.PLEDGE OF ALLEGIANCE
4.APPROVAL OF AGENDA
A motion was made by Director Breitfelder,seconded by Director Lopez and
carried with the following vote:
Ayes:
Noes:
Abstain:
Absent:
Directors Bonilla,Breitfelder,Lopez and Croucher
None
None
Director Robak
to approve the agenda.
5.APPROVAL OF MINUTES OF THE REGULAR BOARD MEETINGS OF MAY 2,
2007
A motion was made by Director Breitfelder,seconded by Director Lopez and
carried with the following vote:
Ayes:
Noes:
Abstain:
Absent:
Directors Bonilla,Breitfelder,Lopez and Croucher
None
None
Director Robak
to approve the minutes of the regular board meeting of May 2,2007.
1
6.PUBLIC PARTICIPATION -OPPORTUNITY FOR MEMBERS OF THE PUBLIC
TO SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE
BOARD'S JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA
No one wished to be heard.
CONSENT CALENDAR
7.ITEMS TO BE ACTED UPON WITHOUT DISCUSSION,UNLESS A REQUEST
IS MADE BY A MEMBER OF THE BOARD OR THE PUBLIC TO DISCUSS A
PARTICULAR ITEM:
A motion was made by Director Breitfelder,seconded by Director Lopez and
carried with the following vote:
Ayes:
Noes:
Abstain:
Absent:
Directors Bonilla,Breitfelder,Lopez and Croucher
None
None
Director Robak
to approve the following consent calendar items and pulling Agenda Items 6(b)
and (d)for discussion:
a)AWARD A PROFESSIONAL SERVICES CONTRACT TO BOYLE
ENGINEERING CORPORATION FOR RECYCLED WATER PLAN
CHECKING AND INSPECTIONS SERVICES FOR DEVELOPER
PROJECTS IN AN AMOUNT NOT TO EXCEED $300,000
c)APPROVE A REVISED SETTLEMENT AND REIMBURSEMENT
AGREEMENT WITH THE EASTLAKE COMPANY AND THE CITY OF
CHULA VISTA IN THE AMOUNT OF $199,764 FOR THE CAPITAL
IMPROVEMENT PROGRAM WATER FACILITIES ASSOCIATED WITH
THE 680-1 RESERVOIR AT SUNSET VIEW PARK
e)APPROVE CHANGE ORDER NO.3 TO THE EXISTING AGREEMENT
WITH RBF CONSULTING (RBF,FORMERLY HIRSCH &COMPANY)TO
PROVIDE CONTINUED PROFESSIONAL ENGINEERING DESIGN
SUPPORT IN THE AMOUNT OF $28,390 FOR THE SR-905 UTILITY
RELOCATION PROJECT
Agenda item 6(b)was pulled for discussion as follows:
b)AWARD A PROFESSIONAL ENGINEERING PLANNING SERVICES
AGREEMENT TO PBS&J IN AN AMOUNT NOT TO EXCEED $499,748
FOR THE 2009 WATER RESOURCES MASTER PLAN UPDATE AND
PROGRAM ENVIRONMENTAL IMPACT REPORT PROJECT
2
Director Breitfelder indicated that he has a couple of questions regarding this
item and would like staff to present the Water Resources Master Plan Update in
open forum.
Sr.Civil Engineer Ken Simmons indicated that the purpose of this CIP project is
to update the Water Resources Master Plan (WRMP)and Program
Environmental Impact Report (PEIR).The WRMP and PEIR are updated every
five,years.The District last updated the WRMP in August 2002 and the PEIR in
2004.Due to the District's workload and considerable amount of time required to
update the master plan,staff recommends contracting with an outside consultant
to complete these documents.
In accordance with Policy 21,the District solicited professional services for
consultant firms by placing an advertisement on the District's website and in five
local publications.A total of 28 firms submitted a Letter of Interest and a
Statement of Qualifications.A Request for Proposal was sent to each of the 28
firms which resulted in proposals from the following:
Black &Veatch
Boyle Engineering
COM,Inc.
IEC Corporation
MWH
PBS&J
Staff evaluated and scored the written proposals and selected the top three
proposals for interviews.Those three were PBS&J,COM and MWH.The
interview selection panel was comprised of eight staff members.After
completion of the interviews,staff concluded that PBS&J was the most qualified
with the best overall proposal.
District staff met with PBS&J to negotiate the fee and review the proposed scope
of work.A better mutual understanding of the District's expectations and desired
results were achieved resulting in a lower revised fee.Staff is very confident that
PBS&J will perform at a very high level for the District.The references provided
by PBS&J have checked out and staff is recommending that a professional
engineering planning services agreement be awarded to PBS&J for an amount
not-to-exceed $499,748.
Director Breitfelder inquired with regard to the PEIR,its reference to savings,
how are the savings quantified.
Sr.Civil Engineer Simmons explained that every project the District designs has
some environmental requirements.The PEIR is an environmental document that
states that much of the environmental work for each project has a foundation that
is the same.The PEIR document takes care of that foundation.For individual
projects,there are unique pieces for that project.To quantify what that savings is
for each additional future project is difficult.Director Breitfelder inquired if Sr.
3
Civil Engineer Simmons could quantify the savings.Sr.Civil Engineer Simmons
indicated that he estimate it is about 50%of the environmental costs for each of
the future projects.
Director Breitfelder inquired if the document was prepared in-house five years
ago.Chief of Engineering,Rod Posada responded that in 2002 the WRMP was
prepared in-house.However,the PEIR was prepared by a consultant.Due to
staj'f's workload,it was decided to outsource the WRMP and PEIR.
A motion was made by Director Lopez,seconded by Director Bonilla and carried
with the following vote:
Ayes:
Noes:
Abstain:
Absent:
Directors Bonilla,Breitfelder,Lopez and Croucher
None
None
Director Robak
to approve the award of a professional engineering planning services agreement
to PBS&J in an amount not to exceed $499,748 for the 2009 Water Resources
Master Plan Update and Program Environmental Impact Report Project.
d)APPROVE A WATER SUPPLY ASSESSMENT AND VERIFICATAION
REPORT DATED JULY 2007 FOR THE MCMILLIN,LLC EASTERN
URBAN CENTER SECTIONAL PLANNING AREA PLAN
Engineering Manager,Jim Peasley indicated that the Eastern Urban Center
Sectional Planning Area (EUC SPA)Water Supply Assessment and Verification
Report was prepared to comply with Senate Bills 610 and 221.He explained that
these laws became effective in 2002 and the main intent is to improve the link
between water supply and land use planning decisions,SB 610 requires a water
supply assessment be attached to the CEQA documentation that the land use
agency,in this case,the City of Chula Vista,will approve.SB 221 requires
written verification that sufficient water supplies are planned to be available prior
to the approval of the tentative map for the project.He indicated that staff is "
requesting the Board to approve the report which will then be forwarded to the'
City of Chula Vista for approval.
The EUC SPA project is 206 acres and will have approximately 3,000 dwelling
units.The building will have 3.5 million square feet of mixed use space
containing high-rise commercial,retail and residential.The community is also
planned to have a school,library,parks,fountains,a fire station,and circulation
elements.
A chart presented in the PowerPoint presentation listed details of projected
balance of water supplies and demands for normal year conditions.The figures
listed are per acre foot of water.(See presentation for details.)Other charts in
the presentation projected water supplies and demands during a single dry year
4
wherein the dry year demands assumed to generate a seven percent increase in
demand over normal conditions for each year in addition to new demand growth.
He indicated that the report verifies and demonstrates that there are sufficient
water supplies planned for this project.The report also documents the actions
necessary to develop those water supplies.This information was obtained from
Metropolitan Water District (MWD),the San Diego County Water Authority
(S~CWA)and Otay Water District documents.The law requires that the report
state that there is sufficient water supply for EUC SPA project and the existing
and other reasonably foreseeable planning development projects within the Otay
Water District for a 20-year planning horizon,and for a single and multiple dry
years in normal conditions.
The SDCWA capital facilities are planned for adequate water supplies.SDCWA
has the emergency storage project,the Twin Oaks Water Treatment Plant which
is under construction,the San Vicente Reservoir expansion for carryover
storage,Pipeline No.6 which is more water from MET,the All American Canal
which started construction a month ago,and the Coachella Canal which is
complete.
A chart was presented indicating the projected verifiable water supplies that the
SDCWA service area will receive in a normal year.The chart lists water supply
sources as well as member agency supplies from 2010 through 2030.
He indicated that the Metropolitan Preferential Rights slide indicates that in fiscal
year 2006,SDCWA preferential rights for 16.46%of Metropolitan's supply.
However,SDCWA used in that same year 25%of the water.There is a gap in
the supply and actual water used that is an issue.SDCWA and its member
agencies are taking measures to reduce dependence on Metropolitan.He
clarified that any independent development of a water supply would not
jeopardize the preferential rights allocation from Metropolitan.
Metropolitan has stated,and it is written in its Administrative Code,that it is
prepared to provide SDCWA's service area with adequate supplies of water to,
meet expanding and increasing needs in the years ahead.It has also assured
SDCWA that it is prepared to deliver additional water resources required to meet
increasing supply needs.The Metropolitan Regional Urban Water Management
Plan (RUWMP)states that it expects to be 100 percent reliable in meeting all
non-discounted non-interruptible demands throughout the next 25 years.
He indicated that the report demonstrates there are sufficient water supplies for
this project,the actions to develop water supplies are well documented and that
water demand and supply forecasts are included in planning documents of
Metropolitan,SDCWA and Otay Water District.
General Manager Watton indicated SDCWA has been working toward the
preferential rights percentage of 16.46%by using recycled water.The All
American and Coachella projects will be other water sources that SDCWA can
5
rely on.As water transfers from the Imperial Valley continues,through critical
actions taken by SDCWA over the past years to assure all of these projects are
complete,other water sources will be available to this region.Some of the
agricultural surplus water users will be cut back,but that is the agreement that
the agricultural water users established when they were offered a discount on the
water they are now receiving,for a secure water supply.
Fin;;llly,one of the things that the CWA and MET is very sensitive to is whatever
your belief on growth or how things are getting planned in your city,growth is
about 15%of the economy and produces a positive impact on the economy.
CWA and MET does not want to adversely impact that part of the economy.The
water supply issue is something that has been carefully taken into consideration
and projecting an adequate supply for the growth.
Director Breitfelder suggested that staff,at the appropriate time,provide a
presentation to the City of Chula Vista Council and explain what the approval of
the Water Supply Assessment and Verification Report indicates as he did not
want legislators,sometime in the future,indicate to the District that they were
under the impression that the 610 assures water supplies even during times of
drought.The WSA&V demonstrates and verifies that sufficient water supplies
are planned to be available for the proposed development under normal
conditions for the next 20 years and documents actions necessary to develop
these water supplies.Engineering Manager Peasley suggested that staff could
present the information during the city's public comments portion of their EIR for
this development.
President Croucher stated that this is more of a regional issue than a localized
district issue.As long as MWD indicates it has adequate water supplies
available to Otay,he doesn't feel that it is appropriate for Otay to react adversely
on an independent basis without the support of other water agencies in San
Diego County and question MWD's reliability.Some of the growth that was
expected within the Otay Water District boundaries has not materialized.The
water that would have been allocated for those developments can now be
redirected to this project in Chula Vista.
General Manager Watton indicated that District staff will be interacting with the
new City Manager of Chula Vista to review planned projects.He indicated that
there will be requirements that will focus on conservation..
A motion was made by President Croucher,seconded by Director Bonilla and
carried with the following vote:
Ayes:
Noes:
Abstain:
Absent:
Directors Bonilla,Breitfelder,Lopez and Croucher
None
None
Director Robak
6
to approve the Water Supply Assessment and Verification Report dated July
2007 for the McMillin,LLC Eastern Urban Center Sectional Planning Area Plan
as presented by staff.
INFORMATION /ACTION ITEMS
8.ENGINEERING AND WATER OPERATIONS
a)APPROVE AN AGREEMENT BETWEEN THE SAN DIEGO COUNTY
WATER AUTHORITY (CWA)AND THE OTAY WATER DISTRICT FOR
LOCAL WATER SUPPLY DEVELOPMENT PROGRAM FUNDING
(LWSD AGREEMENT)CONTINGENT UPON CWA's BOARD OF
DIRECTORS APPROVAL OF SUBSTANTIALLY THE SAME
General Manager Watton indicated that this item was presented to the Finance,
Administrative Services and Communications Committee.The existing contract
is being combined with the new contract for the incentives with Metropolitan
Water Authority for recycled water.The water Otay is receiving from the South
Bay Water Treatment Plant warranted a new contract but instead of
administering two contracts,the Water Authority and Otay thought it would be
beneficial to combine those contracts.It amounts to $385 per acre foot which will
offset operating and capital costs to operate the recycled 'water system.This
incentive is a very important component in order for Otay to manage its recycled
water system.
A motion was made by Director Breitfelder,seconded by Director Bonilla and
carried with the following vote:
Ayes:
Noes:
Abstain:
Absent:
Directors Bonilla,Breitfelder,Lopez and Croucher
None
None
Director Robak
to approve the agreement between CWA and OWD for the Local Water Supply
Development Program Funding Agreement contingent upon CWA's Board of '.
Directors approval of substantially the same.
9.BOARD INFORMATION /ACTION ITEMS
a)DISCUSSION OF 2007 BOARD MEETING CALENDAR
There were no changes to the Board meeting calendar.
REPORTS
10.GENERAL MANAGER'S REPORT
7
General Manager Watton indicated that IEC continues to work on the 30%
design plans for the 36"pipeline through EI Cajon to OWD's Regulatory area.
Harris and Company will then perform the design peer review.This will be a
chance to look for cost savings and efficiency.
The Water Conservation Summit is scheduled on October 12.He indicated there
will be some state proposition money that will awarded through the summit and
sta~ed it will be a good forum in which to discuss conservation.Director Robak is
encouraged to attend the summit.
Mr.Watton pointed out that Otay staff is participating in the AWWA Qualserve
Benchmarking workshop with local utilities on standardizing benchmark
techniques.The AWWA Qualserve Benchmarking is reported to the Board as
part of OWD's strategic plan.OWD is actively involved in the workshop which
includes other local utilities.
He indicated that Otay activated the 24/7 Credit Card Payment by Phone on May
1st.Our customers can now make bill payments by phone 24 hours a day.The
number of customers estimated to use the system in July was 1600.This adds
to the variety of ways customers can pay their bill.
Staff has been focusing on raising awareness of fraud prevention.There have
been a series of workshops and lectures to assist staff in recognizing fraud.The
District auditors are now checking that staff is trained in fraud awareness.
Staff issued a Notice to Proceed for the Olive Vista Pipeline project.This is an
$840,000 project that Ortiz won in competition with other contractors.
He indicated that the RAMAR change-out program is complete.The District's
contractor,Underground Utility,Inc.,and the District's Utility/Construction Section
replaced 6,811 RAMAR/Badger units as of June 30,2007.
a)SAN DIEGO COUNTY WATER AUTHORITY (SDCWA)UPDATE
President Croucher indicated that a brief presentation was given at CWA
regarding Outdoor Conservation Practices.He requested that a full presentation
be provided to an Ad Hoc Committee at CWA.He indicated that he would bring
copies of the presentation to the Otay Board and any CDs and other information
presented at that meeting.
11.DIRECTORS'REPORTS/REQUESTS
President Croucher confirmed that funds available for outside landscape/artificial
turf is $75,000 per year and not $50,000 as previously reported.
He encouraged the Board to attend the Water Conservation Summit on October
12,2007.The summit will be held at the Joan Kroc Center at the University of
8
San Diego from 9:00 a.m.until 4:00 p.m.Board members have his authorization
to attend.
He reminded the Board that there is an event at the Water Conservation Garden
in August.He encouraged all Board members to attend.
He indicated that he wanted to commend Director Robak for the great job he did
on ris presentation to the Water Agencies Association meeting on the Water
Conservation Garden.He lastly noted that there were over 6,000 people that
attended the Spring Garden Festival at the Water Conservation Garden.
Director Lopez apologized for missing the Employees Recognition Luncheon.He
congratulated all staff members who were recognized at that event.
Direct Breitfelder indicated that the Deputy Mayor for the City of Los Angeles
spoke at the Council of Water Utilities monthly breakfast meeting that he
attended in July.He reported that the presentation did not provide any new
information that Otay is not already aware of.However,the message was that
Los Angeles and San Diego Counties are not as drought proof as other parts of
California.He stated that he also wished to note that Sweetwater Authority's
Board President,Mr.Mitch Beauchamp,did a great job in expressing at the
Water Agencies Association meeting why the Water Conservation Garden was
such an important regional asset and worthy of financial support.
He indicated that upcoming events include a Chamber mixer at the Auld Goff
course on August 16.He encouraged Board members attend.
Director Breitfelder shared that the Model Ordinance Committee is focused on
requirements of water efficient landscaping both in common areas and individual
lawns.He stated that it does touch on recycled water and he wished to thank
staff as the proposed language for the model ordinance is more aggressive with
regard to the use of recycled water.He indicated that,ideally,some of the areas
utilizing recycled water will be exempt from some of the provisions of the
ordinance.
12.PRESIDENTS REPORT /REQUESTS
President Croucher indicated that he was asked at the Employee Appreciaiion
Lunch was whether the Board wanted to speak on behalf of the Board at the
lunch.He did not choose to speak at the event because he felt the focus was on
the employees and their accomplishments.He thanked the employees for the
emails in which they expressed their appreciation with regard to the letter to
employees from the Board.He indicated that it was nice to receive the positive
feedback from employees with regard to the letter.
He announced that the Otay Employee Picnic is Saturday,August 4,at De Anza
Cove in Mission Bay.
9
RECESS TO CLOSED SESSION
13.CLOSED SESSION
The board recessed to closed session at 4:18 p.m.to discuss the following
matters:
a),CONFERENCE WITH LEGAL COUNSEL -PENDING LITIGATION
[GOVERNMENT CODE §54956.9(a)]
(i)HARRON v.OTAY WATER DISTRICT
RETURN TO OPEN SESSION
14.REPORT ON ANY ACTIONS TAKEN IN CLOSED SESSION.THE BOARD
MAY ALSO TAKE ACTION ON ANY ITEMS POSTED IN CLOSED SESSION
The board reconvened from closed session at 4:34 p.m.General Counsel,Yuri
Calderon reported there were no reportable actions taken in closed session.
15.ADJOURNMENT
With no further business to come before the Board,President Croucher
adjourned the meeting at 4:34 p.m.
President
ATTEST:
District Secretary
G:IUserDalaIDisISecIWINWORDlMINUTESI070801.doc
10
AGENDA ITEM 6a
STAFF REPORT
October 3,2007TYPEMEETING:Regular Board
SUBMITTED BY:Ken Simmons '\f.>
Senior Civil Engineer
MEETING DATE:
PROJECT I
SUBPROJECT:
P2185
003013
DIV.
NO.5
APPROVED BY:
(Chien
APPROVED BY:
(Asst.GM):
SUBJECT:
Ron Ripperger~
Engineering Manager
Rod posad~~
Chief,Engineering
c ...-Manny Magana~~
Assistant General Merager,Engineering and Operations
Change Order No.2 to the Agreement with Pacific Hydrotech
Corporation for Construction of the 640-1 and 640-2
Reservoirs Project
GENERAL MANAGER'S RECOMMENDATION:
That the Board approve Change Order No.2 (See Page 2 of Staff
Report for detail on the Change Order)to the existing agreement
with Pacific Hydrotech Corporation (Pacific Hydrotech)for
construction of the 640-1 and 640-2 Reservoirs Project reducing
the agreement amount by $122,112 (See Exhibit A for project
location).
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To obtain Board authorization for the General Manager to execute
Change Order No.2 (See Exhibit B)reducing the agreement amount
with Pacific Hydrotech by $122,112.
ANALYSIS:
At the December 6,2006 Board Meeting,Pacific Hydrotech was
awarded the construction agreement for the 640-1 and 640-2
FISCAL IMPACT:
Reservoirs Project.The project construction began in January
2007 and is currently progressing well.Overall,construction
is 40%complete.Construction completion is scheduled for
November 2008.
Change Order No.2 modifies the wall thickness of the
inletloutlet piping from 1/4-inch to 3/8-inch at an agreed upon
price of $77,887 and deletes bid item #14,the agreement
allowance for delays due to blasting,which will result in a
$200,000 deduct.
The construction plans were unclear as to the wall thickness of
the pipelines coming from the 640 Reservoirs and connecting into
vault 1.Since the wall thickness was shown on the plans at
vault 1 as 1/4-inch,Pacific Hydrotech included this thickness
in their bid for the piping between the reservoirs and vault.
Due to concerns regarding deflection and difficulty accessing
these critical pipelines for repair in the future,the design
engineer requested that the pipeline between the reservoirs and
vault 1 be 3/8-inch wall thickness.The added value gained with
the thicker wall for these pipelines provides an extra measure
of safety for the future.The blasting has been completed and
no delays were incurred.
The project's construction management team,RBF Consulting,
reviewed the piping costs submitted by the contractor with two
outside pipe manufacturers and found that the agreed upon price
of $77,887 was very reasonable and the least expensive of the
quotes received.
The design engineer recognized that this issue should have been
resolved during the design and bid phases.Because of this
oversight the design engineer has contributed $5,000 to help
offset the additional pipe cost.They have also contributed
their staff time to investigate and resolve the issue.j
Change Order No.2 is a net decrease to the agreement with
Pacific Hydrotech of $122,112.Staff recommends approving
Change Order No.2 in the amount of <$122,112>.
iter
The approved total budget for ClP P2185 is $29,500,000.
Expenditures to date are $11,543,828.Total commitments to
date,including this Change Order,are approximately
$28,078,340.See Attachment B for budget detail.
The Project Manager anticipates that based on the attached
financial analysis that the budget will be sufficient to support
2
this project.
$122,112.
This change order reduces the agreement amount by
As previously determined by Finance,the funding for this
project is available from the Expansion Fund (53%)and the
Betterment Fund (47%).
STRATEGIC GOAL:
This project supports the District's Mission statement,"To
provide the best quality of water and wastewater services to the
customers of Otay Water District,in a professional,effective,
efficient,and sensitive manner ..."This project fulfills the
District's Strategic Goals No.1 -Community and Gove~nance,and
No.5 -Potable Water,by maintaining proactive and productive
relationships with the project stakeholders and by guaranteeing
that the District will provide for current and future water
needs.
LEGAL IMPACT:
None.
Gener Manager
P:\lqORKING\CIP 00185 -640 Reservoirs\WQ 30018 640 Reservoirs\St!lff Reports\CO ~2\BD 10-03-0?,640-1,2 Pac lfydrotech COll2.doc
KS/RR/RP:mlc
Attachments:Attachment A
Attachment B
Exhibit A
Exhibit
3
fEct'
P21S5-003103'
ATTACHMENT A
Change Order No.2 to the Agreement with Pacific Hydrotech
Corporation for Construction of the 640-1 and 640-2
Reservoirs Project
COMMITTEE ACTION:
The Engineering,Operations,and Water Resources Committee
reviewed this item at a meeting held on September 13,2007.The
following comments were made.
•Staff indicated that the wall thickness of the inlet/outlet
piping for this project was modified from 1/4-inch to 3/S-
inch.The 3/S-inch pipe wall thickness will provide
additional safety to a critical part of the project.
•This modification will change the pricing.
•The design engineer acknowledged that the plans were not
clear and agreed to contribute $5,000 to offset the
additional pipe cost.
•The project is 40%complete.
•Change Order NO.2 also includes a deduction of the
allowance for blasting contingencies.The project's rock
blasting is complete and this item is no longer required.
•Staff explained that due to this change,there will be a
net decrease to the agreement with Pacific Hydrotech of
$122,112.
Upon completion of the discussion,the Committee supported
Staff's recommendation and forwarding to the board of Directors
on the consent calendar.
ATTACHMENT B
["~~~J~;~~~~;E;r"-1--~:'~~~~~~"~~"r~'~~"~"o~~~~'~~~{~~'e~~e"~~'~~~~"~~~a~-~'~i~~~~~rotech--"
Reservoirs Project Budget Detail
1 " _ _ _"".".."_""_ "..
Date Updated:August27,200.,OlayWaterDlstrlot
R 64 1200MP2186·...0-1 Reservo r G
Outstanding
BUd'"et Committed Expenditures Commitment &ProjectedFlna'Cost Vendorf
(A)(B)Forecast (B+C)Comments
$29,600,000 IC)
Plannln
udle
-0 sel 0 104409 4409.1 409.
p'223.58 358 -58 ,hies
Office Supplies C ,
onsu a C .,8 0 '~31 2 6.09 8 000.0 ,',,,
Co,C "
-leclP 0 75 Ole 0 Gas &
p,I nal •Fees 0 ct 46 c'8Cal ,
S ,4 57838
S ",15 9 5 15383 -
S "36 5 36 .25 6 25 Bob •C,e I
"'I 0 6 63.8 Se SI rti,e 6 2 - x...
Total Plannlnn •1 323 112.48 •1 291 846.39 •31 266.09 •1323112.48
DB6~n
In-house/Labor 306225.51 30622 .51 306225.51
70 4 4.W 0'e,
49 7 4 dA ,
"'6'0 ov
bconlr 78 7 -0 0 F ,e "ionS ,
'0 ,00 00 Pad'h e ,
e eoo Fee 1 0.00 1 5 0 eofC .~r I
Of'ies 509 50 ,C,uslod'n
e 537.3 fie 01 Serv'ces Inc
1 20 0 1 Ilie 'h 5 I S
i eConlr 5 6 1 1 CB ,"5 ract 2 00 8.00 ew-,Co,'0
e is e I 7 52 '0 527.n Ole e scri I
vertlse ,224 Unlo 'b,bl
""--Adve e e,d
Total DaSi;;"•360326.47 I.360326.47 •'I.360326.47
Construction ,,'
J 9 00 93 9 7 0 .30 ....
bro 1 ,929.39 8 .39 ,er'n
4 40 40 0'
"
68 46 -6 n I ~o
0'L 0 8.8 8 80 8 80 n S
-
r cli cis-reciPe 233 .00 7 00 3 S 0 "'Co ,Coni "~'2 15661 8.9400 P ,.dco Cor or lio
,'0 500 7 0 196 0 F on
n'e 7 70 52 0 I e
C 1 6 1 0 1-'If-
0 -0 ,M
e 4 0 "co &R
5 rvce 0 49 0 649 9.6 en S
CW 4 -C
Total Construction 26 394 901.52 9891655.52 17 924 905.53 27816561.05
GrandTotal 28078340.47 11 543 828.35 17956171.62 29500 000.00
~I
CAMPO
.f
REGULATORY
SITE
III 1"=800·
-L-LU_.__---~~-,\F RYUANE
IMPERIAL
BEACH
...lr
~Q...o
~1I-.......~----"""'-.,..,.IIII"!I!IIIIl!'I!"'""""-~""""....N
I ..........l.......-'-_....'-......
If)co~OT AY WA TER DISTRICT
~PROPOSED<.:)~640-1 AND 640-2 RESERVOIRS
~W.O.30018 LOCATION MAP CIP P2185
ci:....~~-~~--------------..EXHIBIT A
dTAY WATER DISTRICT
2554 SWEETWATER SPRINGS BLVD.,SPRING VALLEY,CA.91978,(619)670-2222
CONTRACT/P.O.CHANGE ORDER No.#2
Exhibit B
PROJECT/ITEM:640-1 (10 MG)&640-2 (10 MG)Reservoirs
CONTRACTORNENDOR:Pacific Hydrotech Corporation REF.CIP No.:P2185-003103
APPROVED BY:Board REF.P.O.No:705704 REF.W.O.No.:30018 DATE:9/5/2007
DESCRIPTION:
See attached pag'e 2 of 2 for continuation.
REASON:
See attached page 2 of 2 for continuation.
CHANGE P.O.TO READ:
, ,
Revise contract to deduct $122,112.16 for a total contract amount of $24,888,450.10.
ORIGINAL CONTRACT/P.O.AMOUNT:
ADJUSTED AMOUNT FROM PREVIOUS CHANGE:
TOTAL COST OF THIS CHANGE ORDER:
NEW CONTRACT/P.O.AMOUNT IS:
ORIGINAL CONTRACT COMPLETION DATE:
CONTRACT/P.O.TIME AFFECTED BY THIS CHANGE:
REVISED CONTRACT COMPLETION DATE:
$24,894,000.00
$25,010,562.26
$(122,112.16)
$24,888,450.10
Sep 6,2008
63 Days
Nov 8,2008
IT IS UNDERSTOOD WITH THE FOLLOWING APPROVALS,THAT THE CONTRACTORNENDOR IS AUTHORIZED AND DIRECTED TO MAKE
THE HEREIN DESCRIBED CHANGES.IT IS ALSO AGREED THAT THE TOTAL COST FOR THIS CHANGE ORDER CONSTITUTES FULL AND
COMPLETE COMPENSATION FOR OBLIGATIONS REQUIRED BYTHE CONTRACT/P.O.ALL OTHER PROVISIONS AND REQUIREMENTS OF
THE CONTRACT/P.O.REMAIN IN FULL FORCE AND EFFECT.
CONTRACTORNENDOR:
SIGNATURE:_
NAME:_
TITLE:DATE:_
ADDRESS:
"STAFF APPROVALS:
PROJ.MGR:·bAtE:_.j {
DIV.MGR:DATE:_
CHIEF:DATE:_
ASST.GM :-'--DATE:_--,-_
DISTRICT APPROVAL:
GEN.MANAGER:DATE:_
COPIES:0 FILE (Orig.),0 CONTRACTORIVENDOR,0 ASST.CHIEF-ENGINEERING,0 ASST.CHIEF-FINANCE,0 ENGR.MGR.o ACCTS PAYABLE,0 INSPECTION,0 PROJ.MGR.,0 ENGR.SECRETARY,0 PURCHASING
\\Owd-fp1\engrplan\WORKING\CIP 00185-640 Reservoirs\WO 30018 640 Reservoirs\StaffReports\CO #2\CO#2 to Pacific Hydrotech Corporation.doc
Cb~'tract1P.O.Change Order No.2
Description ofWork
Description
Item NO.1 RFP 002
This Change Order provides for increasing the wall thickness ofboth the
inlet and outlet pipelines for the 640-1 and 640-2 Reservoirs from V4"wall
thickness to 3/8"wall thickness due to design requirement per RFP 002
Increase
$77,887.84
Page 2 of 2
Decrease
o
Item No.2
This Change Order decreases the amount allocated for Bid item 14,
Suspension of Blasting Operations by $200,000 toa new authorized
amount of $0.00.(Delete 20 Days at$10,000 /Day)
"
Sub Total Amount
Total Net Change Order Amount
$77,887.84
1$122,112.16)
$200,000.00
$200,000.00
o
o
Revisions to:BID SCHEDULE
Reason:
Item No.1:RFP 2
Subsequent to initiation of the submittal process it was determined by the design engineer that 3/8-inch wall thickness steel pipe was required
between vault 1 and the reservoirs due to pipe deflection tolerances resulting from the depth ofcover over the pipelines.The thickened wall
section was not indicated on the drawings and was determined to be required as part of the submittal review process.This change is
required to implement a thickened wall section for both reservoirs inlet and outlet pipelines to vault 1 to ensure deflection tolerances are
achieved due to design depth ofcover.
Item No.2:RFP 2
The Contract Allowance Bid Item,Item No.14 Suspension of Blasting Operations,was utilized to the maximum practical extent in the
performance ofthe contract work and is no longer required.
,
:3".i;~.;'
\\Owd-fp1\engrplan\WORKINGICIP 00185 -640 Reservoirs\WO30018 640 Reservoirs\Staff Reports\CO #2\CO #2to Pacific Hydrotech Corporation.doc
CHANGE ORDER LOG
CIP Title -640-1 and 640-2 Reservoirs
Consultant/Contractor:Pacific Hydrotech Corporation
Project:P2185
Subproject:003103
W.O.No 30018
APPROVED
C.O.AMOUNT BY DATE DESCRIPTION TYPE C.O.
1 $116,562.26 Board 9/5/2007 1.Differing site condition beneath Tank 2 and modified soil Contractor Initiatedbackfillrequirements
"
1.Increase inlet/outlet pipe wall thickness from 1/4-inch to 3/8-
2 ($122,112.16)Board 10/3/2007 inch
2.Removes contract provision for delays due to blasting as all Contractor Initiatec
project blasting is complete
3 J'l
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25 "
26 ~,.,'
27 "~.~-',
28
29 c
30
31
Total C.Oo's To Date:
Original Contract Amount:
Current Contract Amount:
Change Order Breakdown for the Month:
Month Net C.O.$Limit Authorization
$2,000 Secretary
$5,000 PM/Sup
$10,000 DivM
$15,000 Chief
$25,000 AGM
$50,000 GM
>$50000 Board
($5,549.90)
$24,894,000.00
$24,888,450.10
0.0%
C.O.%
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
IIOwd-fp1IengrplanIWORKINGICIP 00185 -640 ReservoirslWO30018 640 ReservoirslStaff ReportslCO #2lChange Order Log 640 Res C0#2.xLS 8/30/2007
AGENDA ITEM 6b
October 3,2007
DIV.NO.
TYPE MEETING:
SUBMITTED BY:
APPROVED BY:
(Chief)
APPROVED BY:
(Asst.GM):
SUBJECT:
STAFF REPORT
Regular Board MEETING DATE:
Kelli Williamso~~W.O.lG.F.NO:
Human Resources Manager ~I~
Rom Sarno,Chief of Administrative servic~
German-Al'~~,Assistant General Manager of Finance andAdmini~Services
Adopt Resolution 4112 to Revise the Policy Against
Discrimination and Harassment and Complaint Procedure-Board
Policy 47.
GENERAL MANAGER'S RECOMMENDATION:
That the Board of Directors adopt Resolution 4112 to revise the
Policy Against Discrimination and Harassment and Complaint
Procedure -Board Policy 47.
COMMITTEE ACTION:
See attached (Attachment A).
PURPOSE:
That the Board of Directors adopt Resolution 4112 (Attachment B)
to implement the revisions of Board Policy 47 -Policy Against
Discrimination and Harassment and Complaint Procedure
(Attachment B,Exhibit 1).
ANALYSIS:
Periodically Staff reviews and revises District Policies and
Procedures.In preparation to conduct an All Employee
Discrimination and Harassment Training,Staff reviewed and
revised the District's Discrimination and Harassment Policy and
Complaint Procedure.
Board Policy 47 is attached in an underline/strikethrough
version to reflect proposed changes (Attachment C).
Board Policy 47 currently provides for a work environment free
of unlawful discrimination and harassment and prohibits
discrimination and harassment based on sex (including gender,
pregnancy,childbirth or related medical condition),race,
color,religion,national origin,ancestry,physical or mental
disability,medical condition,marital status,age,sexual
orientation or any other protected class (as recognized by the
U.S.Equal Employment Opportunity Commission or the California
Department of Fair Employment and Housing).Staff believes it is
in the best interest of the District to increase the scope of
this policy by including retaliation as a prohibited act.
This policy will be reviewed on a regular basis and brought
forward to the Board of Directors for review and ratification to
ensure that the District continues to have a comprehensive
policy.
Staff has provided a copy of the proposed revisions to the
Policy to the Otay Water District Employees Association for
their review and they had no comments.
FISCAL IMPACT:
None.
STRATEGIC GOAL:
LEGAL IMPACT:~'HI-~
::1l:tt1dfrL
Attachments
Attachment A -Committee Action
Attachment B -Resolution 4112 -Revisions to Board of
Director's Policy 47 -Policy Against
Discrimination and Harassment and Complaint
Procedure
Exhibit 1 -Board of Director's Policy 47 -Policy Again$t
Discrimination and Harassment and Complaint
Procedure
Attachment C -Underline/Strikethrough version of the current
Policy Against Discrimination and Harassment and
Complaint Procedure to reflect the existing
policy
ATTACHMENT A
Implement Changes to Board Policy 47 -Policy Against
SUBJECT/PROJECT:Discrimination and Harassment and Complaint Procedure
COMMITTEE ACTION:
The Finance,Administration and Communications Committee
reviewed this item at a meeting held on September 17,2007.The
following comments were made:
•It was noted that staff reviews the District's policies
periodically and proposes updates as required.
•An all employee Discrimination and Harassment Training
has been scheduled in October 2007 and in preparation for
that training,the District's Policy Against
Discrimination and Harassment and Complaint Procedure,
Policy 47,was reviewed and updates are proposed for the
Board's approval.
•Although policies are reviewed periodically,it was
discussed that the change in insurance vendor to Special
District Risk Management Authority (SDRMA)has prompted
an annual review of this policy.
•It was noted that complaints concerning employees under
the General Manager's direction will be reviewed under
the General Manager purview.If the complaint was
against the General Manager then the complaint would be
under the purview of the Board of Directors.
Upon completion of the discussion,the Committee supported i c
staff's recommendation and forwarding to the Board of Directors
on the consent calendar.
Attachment B
RESOLUTION NO.4112
A RESOLUTION OF THE BOARD OF DIRECTORS
OF OTAY WATER DISTRICT REVISING
BOARD OF DIRECTORS POLICY 47,
POLICY AGAINST DISCRIMINATION AND HARASSMENT
AND COMPLAINT PROCEDURE
WHEREAS,the Board of Directors wishes to revise Board
Policy 47 Policy against Discrimination and Harassment and
Complaint Procedure;and
WHEREAS,the District desires to provide for a work
environment free of unlawful discrimination,harassment and
retaliation and that prohibits discrimination,harassment
and retaliation based on sex (including gender,pregnancy,
child birth or related medical condition),race color,
religion,national origin,ancestry,physical or mental
disability,medical condition,marital status,age,sexual
orientation or any other protected class (as recognized by
the U.S.Equal Employment Opportunity Commission or the
California Department of Fair Employment and Housing)i and
NOW,THEREFORE,BE IT RESOLVED by the Board of i j
Directors of the Otay Water District that the attached
revised "Policy Against Discrimination and Harassment and"
Complaint Procedure"shall become effective immediately upon
adoption (Exhibit 1).
PASSED,APPROVED AND ADOPTED by the Board of Directors
of Otay Water District at a regular meeting held this 3rd
day of October,2007.
Ayes:
Noes:
Abstain:
Absent:
President
ATTEST:
District Secretary
Page 2 of 2
J'":':":-'"-.-~-,..-'~"""-,,---,_....";
OTAY WATER Of$l'Rie"r
BOARD OF DIRECTORS POLICY
Subject:POLICY AGAINST DISCRIMINATION AND Policy Date Date
HARASSMENT AND COMPLAINT PROCEDURE Number Adopted Revised
47 10/11/05 Pending
PURPOSE
The purposes of this policy are to (i)advise all employees that the District disapproves of
and will not tolerate unlawful discrimination or harassment ofits employees"or
retaliation against those who report such behavior,and (ii)set forth a procedure for
investigating and resolving internal complaints ofdiscrimination,harassment,or
retaliation.
POLICY
The District is committed to providing a work environment free Qfunlawful
discrimination,harassment,or retaliation against those who report discrimination or
harassment.Discrimination or harassment based on sex (including gender,pregnancy,
childbirth or related medical condition),race,color,religion,national origin,ancestry,
physical or mental disability,medical condition,marital status,age,sexual orientation or
any other protected class (as recognized by the U.S.Equal Employment Opportunity
Commission or the California Department ofFair Employment and Housing)is
prohibited.Discrimination or harassment based on the perception that a person has any
ofthose characteristics,or is associated with a person who has or is perceived as having
any ofthose characteristics,is prohibited.Retaliation against any person who complains
ofunlawful discrimination or harassment or who provides evidence relating to such a
complaint,is prohibited.
This Policy applies to all terms and conditions of employment,including,but not limited
to:hiring,placement,advancement,promotion,disciplinary action,layoff,recall,
transfer,leave ofabsence,compensation and training.It applies to each District ,',
employee,member ofthe Board ofDirectors,and to all vendors doing business with t~e .~
District.
DEFINITIONS
Discrimination -Any decision or action that is based on an individual's status as a
member ofa protected class that adversely affects a District employee or the employee's
work conditions,terms ofemployment,or work environment.
Harassment -Any decision or action that is based on a District employee's status as a
member of a protected class,made for the purpose of adversely affecting that employee's
work conditions,terms or employment,orwork environment.Harassment may include,
but is not limited to:
Page 1 of 4
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Su~ect:POLICY AGAINST DISCRIMINATION AND Policy Date Date
HARASSMENT AND COMPLAINT PROCEDURE Number Adopted Revised
47 10/11/05 Pending
•Verbal conduct such as epithets,derogatory jokes or comments,slurs,or
unwelcome sexual advances,invitations or comments;
•Visual displays such as derogatory and/or sexually-oriented posters,photography,
cartoons,drawings or gestures;
•Physical conduct including assault,unwanted touching, intentionally blocking
normal movement or interfering with work;.
•Threats and demands to submit to sexual requests as a condition ofcontinued
employment or to avoid an adverse consequence,and offers of employment
benefits in return for sexual favors.
Protected Class -Any class ofpersons who share a common sex,race,color,religion,
national origin,ancestry,physical or mental disability,medical condition,marital status,
age,sexual orientation,or any other "protected class"recognized bythe U.S.Equal
Employment OpportunityCommission or the California Department ofFair Employment
and Housing.For purposes ofthis definition,"sex"includes gender,pregnancy,
childbirth,or a pregnancy-or childbirth-related medical condition.
Retaliation -Any decision or action that is based on the fact that a District employee has
previously complained ofdiscrimination,harassment,or retaliation prohibited by this
Policy (regardless ofwhether a formal complaint has been made)or has provided
evidence in the investigation ofanother District employee's complaint under this Policy,
made for the purpose ofadversely affecting the employee's work conditions,terms or
employment,or work environment.
Sexual harassment - A form ofharassment th~t is based on an employee's gender but
which objectively and subjectively creates an adverse impact on the employee regardless ~i
ofthe purpose or intent ofthe alleged harasser.1 '
COMPLAINT PROCEDURE
An employee or job applicant who believes he or she has been the victim of
discrimination,harassment,or retaliation by another employee,a member ofthe Board of
Directors,or a vendor may make a complaint verbally,or in writing by completing the
District's Discrimination and Harassment Complaint Form.An employee may make a
complaint to any ofthe following:
•Employee's immediate supervisor;
•Employee's immediate manager;
•Employee's department Chief;
•Any supervisor,manager,Department Chief,or Assistant General Manager;
Page 2 of 4
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Su~ect POLICY AGAINST DISCRIMINATION AND Policy Date Date
HARASSMENT AND COMPLAINT PROCEDURE Number Adopted Revised
47 10/11/05 Pending
•The Office of Administrative Services;
•The Human Resources Office;or
•General Manager
•President ofthe Board ofDirectors (only for complaints against General
Manager)
Applicants may make a complaint to any ofthe following:
•The Human Resources Office;
•The Office ofAdministrative Services;or
•General Manager
Any person or office described above shall forward each written discrimination
complaint to the General Manager or designee within two business days ofreceiving the
complaint.Ifa complaint is made verbally,the person or office receiving the complaint
shall provide written documentation ofthe complaint,secure the complainant's signature
ifpossible,and forward the written complaint to the General Manager or designee within
five business days ofreceiving the verbal complaint.
Ifany manager,supervisor,department chief,or Assistant General Manager becomes
aware of or suspects discrimination,harassment,or retaliation against a District
employee,or any allegation thereof,he/she must immediately notify the Human
Resources Manager ofthe relevant facts and circumstances.
The General Manager or designee may conduct the investigation ofalleged
discrimination,harassment,or retaliation,or may delegate responsibility for the
investigation to another District management employee.Ifthe complaint is against th~~
General Manager,the President ofthe Board ofDirectors shall be responsible for
conducting the investigation,assigning another management employee,or outside .
investigator and overseeing the investigation.Ifthe complaint is against the Board of:
Directors,the General Manager shall be responsible for contracting with an outside
investigator to conduct the investigation.The Board will take appropriate action based on
the findings.
During its investigation,the District shall take appropriate steps to protect the privacy of
all parties involved.This shall not be construed to justify refusing to inform a person
who has been accused ofviolating this Policy ofthe identity ofthe complainant and
witnesses against him/her,however.Reports of discrimination,harassment,or retaliation
may not be made anonymously,but information regarding any report and subsequent
investigation will be disseminated on a "need to know"basis.
Page 3 of 4
OTAYWATER DISTRICT
BOARD OF DIRECTORS POLICY
Su~ect:POLICY AGAINST DISCRIMINATION AND Policy Date Date
HARASSMENT AND COMPLAINT PROCEDURE Number Adopted Revised
47 10/11/05 Pending
In the event that an investigation will take longer than 60 calendar days to complete,the
investigator must notify the complainant ofthis fact prior to the expiration of60 days and
provide an anticipated completion date,in writing.
If a finding is made that discrimination,harassment,or retaliation has occurred,the
District shall take remedial action appropriate to the circumstances,which may include
disciplinary action up to and including termination for an employee who has violated this
Policy or sanctions for a vendor who has violated this Policy.
Every District employee has a duty to participate in good faith in any investigation
conducted under this Policy.Failure to participate in good faith is a ground for
disciplinary action appropriate to the circumstances.All employees are encouraged to
report in good faith discrimination,harassment,or retaliation.However,reports made
maliciously or in bad faith may subject an employee to disciplinary action appropriate to
the circumstances up to and including termination.
The action ofmaking a complaint does not preclude a complainant from filing a
complaint with the appropriate state or federal agency.For information as to where to
file a claim,an employee may contact the Equal Employment Opportunity Commission
at (213)894-1000 or the Department ofFair Employment and Housing at (800)884-
1684.
POLICY HISTORY ,
Human Resources Policy and Procedure,Effective August 4,1993.
Revised March 15,2000.
Page 4 of 4
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject:POLICY AGAINST DISCRIMINATION AND Policy Date Date
HARASSMENT AND COMPLAINT PROCEDURE Number Adopted Revised
47 10/11/05 Pending
PURPOSE
The purposepurposes of this policy 4-eare to make clear(i)advise all employees
that the District disapproves of and will not tolerate unlawful discrimination or
harassment against of its employees,.Harassment may be unlav:ful
,,,rhether committed by co ',JOrkers,managers,supervisors and/..
or non employees.This policy also setsretaliation against those who
report such behavior,and (in set forth a procedure for investigating and resolving internal
complaints of discrimination-er-J...harassment,or retaliation.
POLICY
The District is committed to providing a work environment free of unlawful
discrimination----aE:€l:..harassment.District policy prohibits,or retaliation
against those who report discrimination or harassment.Discrimination or harassment
based on sex (including gender,pregnancy,childbirth or related medical condition),race,
color,religion,national origin,ancestry,physical or mental disability,medical condition,
marital status,age,sexual orientation or any other protected class (as recognized by the
U.S.Equal Employment Opportunity Commission or the California Department of Fair
Employment and Housing).The District also prohibits unlawful
discrimination)is prohibited.Discrimination or harassment based on the
perception that anyone a person has any of those characteristics,or is associated with a
person who has or is perceived as having any of those characteristics .All such
discrimination or harassment is unla'dful.,is prohibited.
Retaliation against any person who complains of unlawful discrimination or harassment
or who provides evidence relating to such a complaint,is prohibited.'
This Policy applies to all terms and conditions of employment,including,but not limited
to:-hiring,placement,advancement,promotion,disciplinary action,layoff,recall,
transfer,leave of absence,compensation and training.It also applies to a±-±
persons involved in the operation of the each District ana
prohibits unlawful harassment by any employee,member of the Board
of Directors,and to all vendors doing business with the District,including
supervisors and co 'dorkers and by third parties such as
vendors.
Prohibited unlawful harassment may include,but is not
limited to,the following behavior:
Page 1 of 5
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject:POLICY AGAINST DISCRIMINATION AND Policy Date Date
HARASSMENT AND COMPLAINT PROCEDURE Number Adopted Revised
47 10/11/05 Pending
DEFINITIONS
Discrimination -Any decision or action that is based on an individual's status as a
member of a protected class that adversely affects a District employee or the employee's
work conditions,terms of employment,or work environment.
Harassment -Any decision or action that is based on a District employee's status as a
member of a protected class,made for the purpose ofadversely affecting that employee's
work conditions,terms or employment,or work environment.Harassment may include,
but is not limited to:
•Verbal conduct such as epithets,derogatory jokes or comments,slurs,-or
unwelcome sexual advances,invitations or comments;
•Visual displays such as derogatory and/or sexually-oriented posters,photography,
cartoons,drawings or gestures;
•Physical conduct including assault,unwanted touching,intentionally blocking
normal movement or interfering with work because of SCJE,race,or
any other protected basis;
•Threats and demands to submit to sexual requests as a condition ofcontinued
employment,or to avoid some other lossan adverse consequence,and offers
of employment benefits in return for sexual favors ,and:.
•Retaliation for reporting or threatening to report
harassment.
Protected Class -Any class ofpersons who share a common sex,race,color,religion,:
national origin,ancestry,physical or mental disability,medical condition,marital status,
age,sexual orientation,or any other "protected class"recognized by the U.S.Equal
Employment Opportunity Commission or the California Department of Fair Employment
and Housing.For purposes of this definition,"sex"includes gender,pregnancy,
childbirth,or a pregnancy-or childbirth-related medical condition.
Retaliation -Any decision or action that is based on the fact that a District employee has
previously complained of discrimination,harassment,or retaliation prohibited by this
Policy (regardless of whether a formal complaint has been made)or has provided
evidence in the investigation of another District employee's complaint under this Policy,
made for the purpose of adversely affecting the employee's work conditions,terms or
employment,or work environment.
Page 2 of 5
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject:POLICY AGAINST DISCRIMINATION AND Policy Date Date
HARASSMENT AND COMPLAINT PROCEDURE Number Adopted Revised
47 10/11/05 Pending
Sexual harassment - A form of harassment that is based on an employee's gender but
which objectively and subjectively creates an adverse impact on the employee regardless
of the purpose or intent ofthe alleged harasser.
COMPLAINT PROCEDURE
An employee or job applicant who believes he or she has been the victim of
discrimination,harassment,or unla'..'ful discrimination retaliation by another
employee,a member of the Board of Directors,or harassmenta vendor may make a
complaint orallyverbally,or in writing by completing the District's Discrimination
and Harassment Complaint Form.Discrimination complaints should be
fonJarded to the General Hanager.Complaints for
harassment-An employee may be mademake a complaint to any of the following:
•ImmediateEmployee's immediate supervisor;
•IffiffiediateEmployee's immediate manager;
•ImmediateEmployee's department Chief;
•Any supervisor,manager,Department Chief,or Assistant General Manager
'a'ithin or outside the department;
•The Office of Administrative Services;e-r
•The Human Resources Office;or
•General Manager
•President of the Board of Directors (only for complaints against General
Manager-:-2
If the harassment complaint is against the General Hanager,
the complaint may be presented directly to the President of
the Board of Directors,who shall be responsible for the
investigation.
Afly
Applicants may make a complaint to any of the following:
•The Human Resources Office;
•The Office of Administrative Services;or
•General Manager
Any person or office described above shall forward each written discrimination
complaint to the General Manager or designee within two business days of receiving the
complaint.If a complaint is made verbally,the person or office receiving the complaint
shall reduceprovide written documentation ofthe complaint the complaint to 'Nriting,
Page 3 of 5
aTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject:POLICY AGAINST DISCRIMINATION AND Policy Date Date
HARASSMENT AND COMPLAINT PROCEDURE Number Adopted Revised
47 10/11/05 Pending
secure the complainant's signature if possible,and forward the written complaint to the
General Manager or designee within five business days ofreceiving the verbal complaint.
If any manager,supervisor,manager,department chief,or Assistant General Manager
',,'ho is becomes aware of unlawfulor suspects discrimination,harassment,or
retaliation against a District employee,or any allegation thereof,he/she must
immediately notify the Human Resources Manager immediately upon becoming
a',Jare of the harassmentof the relevant facts and circumstances.
Employees T,Jill not be penalized for reporting
discrimination or incidents of harassment or for
participating in any investigation of such reports.During
its iWJestigation of reported harassment,the District
wi-HThe General Manager or designee may conduct the investigation of alleged
discrimination,harassment,or retaliation,or may delegate responsibility for the
investigation to another District management employee.If the complaint is against the
General Manager,the President of the Board of Directors shall be responsible for
conducting the investigation,assigning another management employee,or outside
investigator and overseeing the investigation.If the complaint is against the Board of
Directors,the General Manager shall be responsible for contracting with an outside
investigator to conduct the investigation.The Board will take appropriate action based on
the findings.
Durin its investi ation the District shall take appropriate steps to protect the privacy of
all parties involved.This shall not be construed to justify refusing to inform a person
who has been accused of violating this Policy of the identity of the complainant and .~
witnesses against him/her,however.Reports of discrimination,harassment,or retaliation
may not be made anonymously,but information regarding any report and subsequent
investigation will be disseminated on a "need to know"basis.
The District T,Jill take appropriate remedial action if it
determines that unla....Tful harassment has occurred.An
individual ....'ho,after investigation,is found to have
harassed another employee ',Jill be subj ect to appropriate
disciplinary action up to,and including,termination of
emplOYment.
Prompt reporting of unlawful harassment and good faith
participation in any subsequent investigation are
Page 4 of 5
OTAY WATER DISTRICT .
BOARD OF DIRECTORS POLICY
Subject:POLICY AGAINST DISCRIMINATION AND Policy Date Date
HARASSMENT AND COMPLAINT PROCEDURE Number Adopted Revised
47 10/11/05 Pending
important.Absent such cooperation,the District may be
unable to take action to remedy any unlawful harassment or
to prevent its recurrence.
Halicious reports of harassment,made in bad faith,are
damaging to all involved and may be subject to appropriate
disciplinary action,up to and including termination of
emplOYment.
In the event that an investigation will take longer than 60 calendar days to complete,the
investigator must notify the complainant of this fact prior to the expiration of 60 days and
provide an anticipated completion date,in writing.
If a finding is made that discrimination, harassment,or retaliation has occurred,the
District shall take remedial action appropriate to the circumstances,which may include
disciplinary action up to and including termination for an employee who has violated this
Policy or sanctions for a vendor who has violated this Policy.
Every District employee has a duty to participate in good faith in any investigation
conducted under this Policy.Failure to participate in good faith is a ground for
disciplinary action appropriate to the circumstances.All employees are encouraged to
report in good faith discrimination,harassment,or retaliation.However,reports made
maliciously or in bad faith may subject an employee to disciplinary action appropriate to
the circumstances up to and including termination.
The action of making a complaint does not preclude -t-fle£\;complainant from filing a
complaint with the appropriate state or federal agency.For information as to where to l <
file a claim,ye'l::tan employee may contact the Equal Employment Opportunity
Commission at (213)894-1000 or the Department of Fair Employment and Housing at
(800)884-1684.
POLICY HISTORY
Human Resources Policy and Procedure,Effective August 4,1993.
Revised March 15,2000.
Page 5 of 5
STAFF REPORT
AGENDA ITEM 6c
TYPE MEETING:Regular Board
SUBMITTED BY:Mark Watton,General Manager
APPROVED BY:
(Chief)
APPROVED BY:
(Asst.GM):
MEETING DATE:
W.O.lG.F.NO:
October 3,2007
DIV.NO.
SUBJECT:Water Conservation Garden (WCG)Board Secretary Support
GENERAL MANAGER'S RECOMMENDATION:
That the District formally advise the Water Conservation Garden (WCG)
that the District will not be providing a staff member to serve as
Garden Board Secretary.
COMMITTEE ACTION:
See Attachment A.
PURPOSE:
To recommend that the District advise the WCG that the District will
not be providing a staff member to serve as Garden Secretary.
ANALYSIS:
The Water Conservation Garden's Exe~utive Director has again
requested the District consider staffing the Garden Board Secr~t~ry
position.The Otay Board last year considered a similar requesf.t
Please see attached Staff Report dated September 6,2006.
As noted in the September 2006 Staff Report,the District agreed to
make a one-time payment of $5,000 to the WCG to help fund the Garden
Board Secretary.It was understood at the time that this would be a
one-time payment to assist the Garden in becoming more self
supporting and that the Garden Board would fully fund this position
in their budget.
In October 2006,the Garden hired the former Board Secretary from
Sweetwater Authority (retired).Unfortunately,at the July 2007
board meeting she announced that she would not continue as secretary
beyond September 2007,due to other time commitments.Her departure
as Board secretary has again resurrected the issue of asking the
agency whose Director is serving as Board President to provide the
secretarial support for Garden activities.The current request is
for an estimated 15 hours of executive secretarial support on a
monthly basis.The time requirements are concentrated around the
board meeting and are not evenly distributed.
Although it is true that in the past the agency serving as Board
President also provided secretarial services,it was previously
agreed that the Garden would become self-sustaining through funding
provided by the WCG members,including Otay.
Given Otay's current secretarial staffing,we are not able to provide
support at the level of more than 1/3 of an FTE without Otay hiring
added staff to pick up the workload.It is recommended that the
Garden pursue the original agreement that it become self sufficient
and hire permanent staff to meet its ongoing resource requirements.
FISCAL IMPACT:
Attachment A
Attachment B:Garden Board Secretary Support Staff Report 9/06/06
ATTACHMENT A
SUBJECTIPROJECT:Water Conservation Garden Board Secretary Support
COMMITTEE ACTION:
The Finance,Administration and Communications Committee
reviewed this item at a meeting held on September 17,2007.The
following comments were made:
•It was discussed that Helix Water District had provided
the board secretarial staff support until the retirement
of their staff member in 2006.
•Following the retirement of this individual,Otay Water
District had provided the Water Conservation Garden (WCG)
--in September 2006 --a one-time payment of $5000 to
help fund the cost of hiring an individual to provide the
board secretarial support services through October 2007.
•The WCG then hired the retired board secretary from
Sweetwater Authority.In July 2007,this individual
submitted her resignation effective September 2007 as
other time commitments would no longer allow her to
provide the support services.With this individual's
departure,the WCG is looking to the agency whose
Director serves as the current Board President to provide
the board secretary support services.
•It was discussed that Otay Water District does not have:
the staffing resources available to provide the board '
secretarial support services to the WCG.
•It is recommended that a temporary staff member be
recruited to provide the board secretary support services
from November 2007 to February 2008,when the current WCG
President's term ends.The committee recommends that the
cost not exceed $1800 [(15 hours @ $30/hour)X (4
months)].Otay's Human Resources Department will
coprdinate with County Water Authority's Human Resources
Department if necessary for the recruitment of this
individual.
Upon completion of the discussion,the Committee formulated the
above recommendations and is forwarding to the Board of
Directors on the consent calendar.
TYPE MEETING:Regular Board
SUBMITTED BY:Mark Watton,
General Manager
APPROVED BY:
(Chief)
APPROVED BY:
(Asst.GM):
STAFF REPORT
MEETING DATE:
W.O.lG.F.NO:
ATTACHMENT B
September 6,2006
DIV.NO.
SUBJECT:Water Conseration Garden Board Secretary Support
GENERAL MANAGER'S RECOMMENDATION:
That the Board approve a one time payment of $5,000 to the Water
Conservation Garden (WCG)to provide funding for Board Secretary
support.
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To present for board consideration the approval of a one time payment
of $5,000 to the Water Conservation Garden to provide funding for
Board Secretary support.
ANALYSIS:,
.t ~...;
The WCG has historically been supported financially and by the 1 staff
of the Otay Water District and Helix Water District.Over the:years,
this financial and staff support has been reduced to an annual.
contribution of $75,000 from Otay WD and Helix WD with Helix
maintaining the logistical and staff support for the Board Secretary
function.
Helix indicates that they desire to terminate their support of the
board secretary function to the WCG.The WCG approached the Otay WD
and inquired if it intended to take over this function due to the
fact that a District board member,Mark Robak,is the current
President of the WCG.Otay does not have staff resources to support
this function.In discussions with Ms.Eberhardt,it is proposed
that Otay WD provide a one-time payment of $5000 to the WCG to retain
support for the board secretary function.This will mitigate the
cost of the WCG taking on this duty and allow a smooth budget
transition.It will also assist the WCG in becoming more self-
supporting.It is anticipated that in future budget years,the WCG
will fully fund this activity.
FISCAL IMPACT:
This item was not budgeted in the FY07 operating budget.The
District anticipates savings in the General Manager's "Outside
Services"a,nd Administration's "Travel"account that will offset this
expenditure.
General Manager
;t,.,
. i .~
".::.o{
ATTACHMENT A
SUBJECVPROJECT:Water Conservation Garden Board Secretary Support
COMMITTEE ACTION:
The Finance and Administration Committee reviewed this item at a
meeting held on August 21,2006.The following comments were
made:
•The Water Conservation Garden (WCG)Board Secretary
function is generally shared from agency to agency based
on which agency's director is the current president of the
WCG;
•Director Robak is the current President of the WCGand he
has been approached by the garden if the Otay WD would be
providing the Board Secretary support as Helix WD
indicated that they desire to terminate their support of
this function on November 1,2006;
•Otay WD does not have the personnel resources to support
this function and in discussion with Ms.Marty Eberhardt,
the Otay WD proposed that the District provide a one-time
payment of $5,000 to the WCG so they may retain Board
Secretarial support;I
•It was discussed that the $5,000 would assist the Gard~n~
with its budget to cover the cost of the board secretatyt
function.It is anticipated that the WCG will fully fund
this activity in future budget years;
•It was noted that by the WCG taking over this function it
would also help them to become more self-supporting which
is the direction the district would like to see the WCG
move toward;
•It was discussed that Helix WD indicated that their cost
to support this function was much more than $5,000 per
year and this was certainly more cost effective;
Upon completion of the discussion,the Committee supported
staff's recommendation and forwarding to the Board of Directors
on the consent calendar.
NOTE:
The "Committee Action"is written in anticipation of the
Committee moving the item forward for board approval.This
report will be sent to the Board as a committee approved item,
or modified to reflect any discussion or changes as directed
from the committee prior to presentation to the full board.
AGENDA ITEM 6d
STAFF REPORT
Adopt Resolution 4113 to Amend Board Policy 8 -Directors
Compensation,Reimbursement of Expenses and Group Insurance
Benefits
SUBMITTED Mark Watton,
October 3,2007TYPE
MEETING:
BY:
APPROVED
BY:
SUBJECT:
Regular Board
General Manager
MEETING
DATE:
W.O./G.F.
NO:
DIV.
NO.
All
GENERAL MANAGER'S RECOMMENDATION:
That the Board adopt Resolution 4113 (Attachment B)to amend
Board Policy 8 Directors Compensation,Reimbursement of
Expenses and Group Insurance Benefits (Attachment B,Exhibit 1).
COMMITTEE ACTION:
See Attachment "A".
PURPOSE:
Incorporate revisions to Policy 8 to more accurately reflect the
Board member benefits as related to employee benefits.
ANALYSIS:
As a result of the review of health benefits program~and
proposed change in health care providers to be effective
January,2008,staff reviewed the language of Board Policy 8 -
Directors Compensation,Reimbursement of Expenses and Group
Insurance Benefits and now recommends a few revisions to the
same.
The proposed revisions will clarify that benefits,such as
health and insurance,provided or made available to Board
members are similar to those provided or made available to
employees.The proposed revisions will clarify the manner in
which any required Board member contributions will be made,
which clarification is necessary because Board members do not
receive compensation on a regular basis and it is not possible
to withdraw the necessary amounts from payroll as it is done for
FISCAL IMPACT:
employees.The proposed solution is that dependent coverage and
any other payments or contributions to be made by the Board
members will be directly invoiced to each Board member through
the District's Third Party Administrator (TPA).
In connection with health benefits,the District currently pays
100%of the cost of coverage for active employees and 88%of the
cost of eligible dependent coverage.The staff did not notify
the Boa,rd of the change in dependent coverage contribution in
January of 2004,when it became effective nor did it apply the
contribution to the Board.The Ad Hoc Negotiations Committee
met to discuss this item and recommends changing its practice
for the Board members to be consistent with that of active
employees and that beginning January 2008 Board members would
begin contributing 12%of dependent coverage.
The District currently provides up to $65,000 Life and
Accidental Death and Dismemberment Insurance Policy and a
$50,000 Travel Accidental Death and Dismemberment Policy to
Board members and management personnel.Working with the
District's benefits consultant,the Staff was able to identify
very competitive additional portable life insurance policies.
Such policies are being offered to management employees and are
available to Board members under the same terms.The proposed
revisions reflect that information concerning any such
additional benefits will be provided to the Board members as it
becomes available.
Based on a review with the Ad Hoc Negotiations Committee,it is
recommended that the District make provision for Board members
to apply and be considered for up to $250,000 in life insurance
coverage,available for up to a 20 year term.(See attachment C
for costs.)The premium would be paid by the District during
active appointment.These polic~es would be subject to approval
by the provider based on a review of medical history by the,li,fe
insurance company and include completion of a blood test.!;If
offered by the provider,Board members could purchase a higher
limitby contributing the difference in the premium rate.c The
contribution amount would be invoiced to the board members
through the District's Third Party Administrator.
~
By Board members contributing 12%of the cost of dependent
coverage,based on current coverage,this would save the
District approximately $4,320 per year.The estimated cost to
implement the Life Insurance would be $2,850.This results in a
net savings of approximately $1,470 per year.
2
LEGAL IMPACT:
GE?Ileral'Manager
Attachments
Attachment A -Summary of Ad Hoc Negotiations Committee Meeting
Attachment B -Resolution 4113 to Amend Board Policy 8 ~
Directors Compensation,Reimbursement of Expenses
and Group Insurance Benefits
Attachment C -Strikethrough Version of Policy
Attachment D -Summary of Life Insurance Quotes
3
ATTACHMENT A
Adopt Resolution 4113 to Amend Board Policy 8 -Directors
Compensation,Reimbursement of Expenses and Group Insurance
SUBJECT/PROJECT:Benefits
COMMITTEE ACTION:
The Ad Hoc Negotiations Committee was held on September 13,
2007.As a result of negotiations,there were a few wrap-up
items to discuss regarding Board of Directors Health Benefits.
The Ad Hoc Negotiations Committee recommends that Board members
begin contributing 12%of dependent coverage as billed by our
Third Party Administrator and that due to the savings of the 12%
contribution,the Committee supports the District making a
provision for Board members to apply and be considered for up to
$250,000 in life insurance coverage,available for up to a 20
year term.
ATTACHMENTB
RESOLUTION NO.4113
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
OTAY WATER DISTRICT
AMENDING POLICY NO.8 -DIRECTORS
COMPENSATION,REIMBURSEMENT OF EXPENSES AND
GROUP INSURANCE BENEFITS
WHEREAS,the Human Resources staff routinely evaluates and
makes recommendations to update,revise and replace Board
policies,in order to ensure that the policies are maintained to
promote best management practices,and
WHEREAS,the Human Resources staff has determined that
there is a need to amend Policy No.8 -Directors Compensation,
Reimbursement of Expenses and Group Insurance Benefits,in order
to provide a more comprehensive description health benefits
contribution amounts and update to life insurance amounts.
NOW,THEREFORE,BE IT RESOLVED by the Board of Directors of
the Otay Water District as follows:
Amend Policy No.8 -Directors Compensation,
Reimbursement of Expenses and Group Insurance Benefits,in order
to provide a more comprehensive description of health benefits
contribution amounts and update to life insurance amounts.
PASSED,APPROVED AND ADOPTED by the Board of Directors of
the Otay Water District at a regular meeting held this 3rd day
of October,2007.
1
ATTEST:
Secretary
2
President
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy Date Date
Number Adopted Revised
DIRECTORS COMPENSATION,REIMBURSEMENT OF 08 2/20/91 10/3/07
EXPENSES AND GROUP INSURANCE BENEFITS
Purpose
To provide guidelines for payment of compensation and reimbursement of
expenses to Directors in connection with their attendance at meetings
or the performance of other authorized business,and for group
insurance benefits for Directors.
Background
Members of the Board of Directors ("Directors")attend regular,
adjourned or special meetings of the Board of Directors ("Board").In
addition,Directors attend other District meetings,committee
meetings,association meetings,and educational seminars on behalf of
the District.These meetings and seminars are related to District
business,water and water related issues,and California special
districts.State statutes authorize District payments for meetings,
reimbursements of expenses.State law also authorizes the District to
provide health and welfare benefits for active Directors and,in
limited circumstances,retired Directors if they served 12 years and
were first elected prior to January 1,1995.The District is also
authorized to offer health and welfare benefits for retired Directors
who commenced office on or after January 1,1995,if the recipient
participates on a self-pay basis.
Policy
The District will compensate Directors on a per diem basis for
attendance at authorized meetings or functions and will reimburse
Directors for reasonable expenses incurred while traveling on District
business to include,lodging,dining,transportation and related
incidentals.
A.Directors Per Diem
As provided in Section 1.01 C.of the District Cod~dof
Ordinances,each Director shall receive a per diem in the ~mount
of $100 for each day of attendance at meetings of the Board or
for each day of service rendered as a Director by requef3t or
authorization of the Board,not to exceed a total of ten (10)
days in any calendar month.Attendance at any meeting shown on
Exhibit A to this Policy shall be deemed a meeting requested or
authorized by the Board.Attendance of meetings shall be in
accordance with Exhibit A.The President of the Board or the
Board may authorize a Director to attend meetings not listed in
Exhibit A when the President or the Board determine that it is in
the interest of the District that a Director attend,and that
such attendance be compensated and expenses reimbursed.
Director's claims for per diem amounts shall be made on a "Board
of Directors Per Diem and Mileage Claim Form"(Exhibit B).The
President of the Board or the Board may approve reimbursement of
expenses outside the per diem limit for a Director,if the
Page 1 of 7
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy Date Date
Number Adopted Revised
DIRECTORS COMPENSATION,REIMBURSEMENT OF 08 2/20/91 10/3/07
EXPENSES AND GROUP INSURANCE BENEFITS
Director submits receipts for all of the related District
business expenses.
\
Attendance at a meeting that is not authorized by this policy
(pre-approved meetings)or pre-approved by the President may be
approved by the Board for per diem.Director's seeking per diem
amounts for these meetings shall request that the item be
presented to the Board at its next regularly scheduled meeting
for consideration.The decision of the Board shall be final.
When travel arrangements require a day earlier arrival or a day
later departure,Directors will not be eligible for the $100 per
diem,however,reasonable expenses associated with the extended
stay will be reimbursed as specified below.
B.Pre-payment of Otherwise Reimbursable Expenses
The Director may request pre-payment of registration,
transportation,and lodging,using the "Board of Directors Travel
Request Form"(Exhibit C).Pre-payments shall be limited to the
Director's expenses only.No advances shall be made on travel
expenses.
C.Reimbursement of Expenses
Each Director shall be reimbursed for travel expenses to and from
the meetings described in Exhibit A or for any other authorized
District business as follows:
1.Authorization
Travel associated with the attendance of meetings or
functions for Directors shall be approved in advance by the
Otay Water District Board President.To request approval of
travel,the Director should complete a "Board of Dire,ct9rs
Travel Request Form"(Exhibit B)in order to be eli!gible
for compensation and/or reimbursement.Travel requests will
be reviewed and approved by the Board President or the
Board.
2.Transportation
a.Air Transportation
The District will endeavor to purchase airline tickets
in advance taking advantage of discounts and low
airfares.
b.Automobile
1.Personal Auto:Directors may use their personal
vehicle.The District will reimburse Directors
at the current rate/mile as established by the
IRS,plus tolls,parking,etc.,provided,
Page 2 of 7
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy Date Date
Number Adopted Revised
DIRECTORS COMPENSATION,REIMBURSEMENT OF 08 2/20/91 10/3/07
EXPENSES AND GROUP INSURANCE BENEFITS
however,if air transportation is available,the
total amount of expense paid shall be limited to
the cost of coach air travel between points
traveled by personal vehicle.Gasoline,
collision and liability insurance,and
maintenance will be provided by the Director and
is deemed covered in the rate/mileage
reimbursement.
Directors using personal vehicles on District
business must maintain a valid California
driver's license and the automobile insurance
coverage required by the State of California,or
make arrangements for a driver who meets the
above requirements.The General Manager's Staff
will verify that Directors have a valid driver's
license.Directors will also be required to
maintain automobile insurance coverage.Proof of
such insurance will be submitted two times per
year,in January and July,and is required to be
eligible for mileage reimbursement.
2.Rental Cars:The District will provide a rental
car when needed.Such rental car shall be a
compact or mid-size class,unless upgrades are
offered at no additional cost to the District.
c.Miscellaneous Transportation
Whenever practicable,bus,taxi,rail,shuttle,etc.
transportation may be used in lieu of,or in
conjunction with,modes above.
3.Meals and Lodging
a.Meals and Beverages
Whenever travel requires meals,the meals,excluding
gratuity,shall be reimbursable,provided the Director
presents a receipt along with the "Board of Directors
Expense Claim Form"(Exhibit D)for all meals.
Reimbursements for expense items where a receipt has
been lost will not be paid until the President or the
Board has reviewed and approved the expense item.
Meals are reimbursable up to the following maximum
rates:
1.Full Day Reimbursement
When a Director is traveling for a full day and
no meals are provided for by other sources,such
as pre-paid registration,the Director may be
Page 3 of 7
GTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy Date Date
Number Adopted Revised
DIRECTORS COMPENSATION,REIMBURSEMENT OF 08 2/20/91 10/3/07
EXPENSES AND GROUP INSURANCE BENEFITS
reimbursed for meal expenses up to a maximum rate
of $46 per day.This amount is exclusive of any
gratuities.
2.Single Meal Reimbursement
When a Director requires reimbursement for a
single meal while traveling,the maximum meal
reimbursement amount shall be at a rate of $8 for
Breakfast,$13 for lunch,and $25 for dinner,or
amounts determined by the President or the Board
to be reasonable for the occasion or
circumstances.These amounts and any amount
approved by the President or Board shall exclude
gratuities.
3.Partial Day Reimbursement
When a director will be traveling for a partial day
or where a single meal is provided for by other
sources such as pre-paid registration,the maximum
reimbursement amount shall be reduced to $21 when
only dinner is not reimbursable;$33 when only
lunch is not reimbursable;and $38 when only
breakfast is not reimbursable,or such other
amounts as may be determined by the President or
the Board to be reasonable for the occasion or
circumstances.In any event all amounts to be
reimbursed shall exclude any gratuities.
4.Taxes
The maximum .meal reimbursement amounts
inclusive of and assume expenses for taxes.
maximum meal reimbursements shall exclude any
all gratuities.
are
The
cind
b.Lodging
The District will reimburse Directors or pre-pay
accommodations in single rooms at conference
facilities or in close proximity when applicable.Or,
in the absence of conference accommodations,normal
single-room business,government or commercial class
accommodation may be obtained.Under normal
circumstances,lodging will not be reimbursed for the
night before a conference starts and the night after
it ends.However,in situations where available travel
schedules would require the Director to leave home
before 6:00 AM or return to horne after 12:00 AM,
lodging for the night before or the night after will
be reimbursable.
Page 4 of 7
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy Date Date
Number Adopted Revised
DIRECTORS COMPENSATION,REIMBURSEMENT OF 08 2/20/91 10/3/07
EXPENSES AND GROUP INSURANCE BENEFITS
4.Entertainment
The District shall not cover any expenses incurred for
recreation or entertainment.
5.Incidental Expenses
Unavoidable,necessary and reasonable authorized expenses
will be fully reimbursed by the District.Some examples of
allowable expenses are:
a.Telephone Calls (Business):Calls placed by the
Director,to the District office,or for the purpose
of conducting District business.Business related
calls should be itemized on the Director's "Board of
Directors Expense Claim Formu (Exhibit D).
b.Telephone Calls (Personal):One (1)brief personal
call each day away from home,up to a $10 maximum per
day.
c.Telephone Calls (Local):Charges for local calls,for
meal or transportation reservations,or for area
information related to travel.
d.Reasonable transportation to local restaurants and to
optional functions that are a part of conference
events.
e.Parking fees.
f.The following expenses are not reimbursable:
1.Alcoholic beverages
2.Parking or traffic violations
3.In-room movies or laundry services
6.Director's Responsibility
a.Directors must submit a detailed "Board of Dire,ctors
Expense Claim Formu for reimbursement.Claim forms
should be supported by vouchers and itemized receipts
of expenditures for which reimbursement is being
requested.Receipts must be attached for all
expenses.If a receipt is lost,the lost receipt must
be noted on the "Board of Directors Expense Claim
FormU (Exhibit D)and approved by the President or the
Board before any payment can be made.Claim forms
shall be submitted within 45 calendar days after the
expense was incurred.Expense claims requiring
reimbursement to the District,which are not
reconciled within 45 calendar days,shall be deducted
Page 5 of 7
OTAYWATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy Date Date
Number Adopted Revised
DIRECTORS COMPENSATION,REIMBURSEMENT OF 08 2/20/91 10/3/07
EXPENSES AND GROUP INSURANCE BENEFITS
from the next month's reimbursement.
b.Expenses will not be reimbursed for meetings that have
been pre-paid and not attended.The President or the
Board may excuse an absence for a meeting.The absent
Director shall provide a verbal or written report at
the next regularly scheduled Board meeting stating the
reason for the absence and,if appropriate,request
that it be excused.Directors will be required to
reimburse the district for any pre-paid expenses for
any unexcused absence.This reimbursement will be made
by deduction from future expenditures.
c.When two (2)or more Directors combine an expense on
one receipt,the Director requesting reimbursement
should indicate,on or attached to the Director's
"Board of Directors Expense Claim Form"the identity
of the other persons sharing expenses.This will
facilitate appropriate allocation of expenses to each
participant.
d.Expenses incurred by spouses,family members,or
guests are the responsibility of the Director.
e.Staff will create a quarterly report showing in detail
all expenses for the Directors The report will include
all expenses,for example,stipend,mileage,seminar,
airline or ground travel,meals,telephone use,the date
incurred,and the Director's name.To the extent that
Directors report meetings for which they did not receive
reimbursement or per diem,those meetings shall be noted
on the report.All,payments will be listed whether the
payment was a reimbursement or direct payment ,ma9-e on
behalf of the Director to a vendor.The reports ~w~ll be
presented to the Board of Directors at public meetings.
D.District Group Insurance Benefits
1.Each Director,while serving as a member of the Board of
Directors,shall be entitled to the health and welfare and
life insurance benefits set forth in the Schedule of
Benefits in the District Group Insurance Plan Booklet,
which benefits are furnished by the District at District
cost,with applicable contributions,for active District
employees and Directors.Each active Director shall also
be entitled to a $65,000 term life and accidental death and
dismemberment insurance policy (subject to policy
requirements and any standard age reduction schedule),a
$50,000 travel accidental death and dismemberment policy.
In addition to the foregoing,the District will pay
Page 6 of 7
OTAYWATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy Date Date
Number Adopted Revised
DIRECTORS COMPENSATION,REIMBURSEMENT OF 08 2/20/91 10/3/07
EXPENSES AND GROUP INSURANCE BENEFITS
premiums for additional individual life insurance coverage
in an amount of up to $250,000 for a 20 year term for those
active Directors who apply for such coverage with the
District's provider and meet the provider's standard
underwri ting guidelines and policy requiremets.If
coverage at higher amounts or for a longer term is made
available by the provider,each Director may purchase such
additional coverage on a self-pay basis.
2.Each former member of the Board of Directors,who served in
office after January 1,1981,who was elected to a term of
office that began before January 1,1995,who is at least
60 years of age,and whose total service at the time of
termination is not less than 12 years,shall be entitled to
the health and welfare and life insurance benefits set
forth in the District Group Insurance Plan Booklet,which
benefits are furnished by the District,at District cost,
for retired Directors.
E.Miscellaneous
1.The following are not reimbursable expenses:
a.Cell phone expenses
b.Service fees for internet access
2.The District does not provide equipment,such as fax
machines,computers and laptops to board members for
District business use.
Attachments
Exhibit A:
Exhibit B:
Exhibit C:
Exhibit D:
Approved Function List
"Board of Directors Per Diem and Mileage Claim Formu
"Board of Directors Travel Request Formu
"Board of Directors Expense Claim FormU
Page 7 of 7
EXHIBIT A
Approved Functions List
Board Policy for payment of per diems and expenses for Director
attendance at District meetings:
The Board reviews its authorization and policy
diems'(pre-approved meetings)annually,in
reorgani zation of the Board and election of
Below is the current Board policy:
for payment of per
January following
a new President.
1.The following meetings are pre-approved for all Directors
to attend and receive a per diem and expense
reimbursement:
•Otay Water District Regular and Special Board Meetings
•Otay committee meetings for committee members only
•Otay business meetings called by the General Manager
and authori zed by the President of the Board where
individual Directors are requested to attend
•Except as otherwise specifically excluded in this
policy,official District functions that take place
during normal business hours where Directors are
requested to attend by either the Board President or
the Board
•Semi-annual conference of the Association of
California Water Agencies
•Regular quarterly meetings of the Water Agencies
Association of San Diego County
•Regularly monthly meeting of Council of Water
Utilities
•Business meetings and conferences of the California
Special District Association held in San Diego County
All other meetings not listed here
approval by the President or Board.
require pr,e-,:
~
2.The following meetings are pre-approved for designated
Otay Director representatives or designated alternate.The
District Secretary will maintain an updated list of
designated Director representatives.Any other Director
who wishes to attend these meetings and receive a per diem
must have approval from the President or Board prior to
the event or be designated by the President or Board,as
an alternate.The pre-approval shall include the
attendance of the Director at the commission,committee,
board or meeting and any committee,subcommittee or other
official or posted meeting of the agencies,commissions,
committees or boards listed below:
EXHIBIT A
•Planning Group and City Commission meetings that fall
within the boundaries of each directors district (when
issues impacting OWD are discussed)
•Inter-Agency Committee Meeting
•METRO (TAC/AFFORD)Commission
•ACWA or CSDA meetings/conferences
•Water Conservation Garden
3.The Board President or his designee is pre-authorized to
attend District business meetings with cities and other
agencies to represent Otay Water District,and may claim a
per diem and expenses.Any other Director desiring to
attend the same meeting of this nature would require
approval to attend from the President or the Board in
order to receive a per diem and expense reimbursement.
4.When the President or the Board appoints a director(s)to
a committee,the meeting(s)shall be considered pre-
approved for per diem and expense reimbursement.
5.The following meetings are not eligible for pre-approved
per diem claims:
a)Attending other Districts'Board meetings
b)Otay employee appreciation breakfast,luncheons or
dinners
c)Retirement receptions
d)Otay picnics or dinner-dances or other purely social
events
e)CWA meeting attendance (by Otay Water District
appointed CWA Board Member(s))
f)Chamber of Commerce events
g)First Friday Breakfasts unless presenting Otay
official business to the assembly
h)Any political campaign event or function
6.In order to submit a per diem/travel reimbursement ~he,
member must attend at least 50%of the meeting (per d~y);
and the reimbursement request must be submitted within:45
days of the occurrence,otherwise it may be conside:i::'ed
attended without per diem.The President of the Board
will make the final determination.
7.All other meetings/conferences/tours/seminars/
workshops/functions not listed in this policy must be pre-
approved by the Board President or the Board.
Pay To:
Employee Number:
OTAYWATERDISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM
Period Covered:
EXHIBIT B
ITEM DATE MEETING PURPOSE /ISSUES MILEAGE MILEAGE
DISCUSSED HOME to OWD OTHER
OWDtoHOME LOCATIONS
,
;c
",
Total Meeting Per Diem:
($100 per meeting)
Total Mileage Claimed:
$
miles
(Director's Signature)
GM Receipt:_Date:_
FOR OFFICE USE:TOTAL MILEAGE REIMBURSEMENT:$.,....-_
INSTRUCTIONS ON REVERSE
EXHIBIT B
INSTRUCTIONS FOR PREPARATION OF
BOARD OF DIRECTORS PER DIEM CLAIM FORM
1.Record the date,and name or purpose/issues discussed of meeting
attended on behalf of the District.
Note:,The District will pay Director's per-diem for one meeting/
function per day and the maximum of 10 meetings/functions per month.
If a Director attends more than 10 meetings/functions (10 days),the
District will reimburse for the mileage and any reimbursable out-of-
pocket expenses incurred for these additional meetings.
driven to attend meeting/(round trip)2.Record number of miles
function.
The use of personal vehicles in the conduct of official District business
shall be reimbursed at the current Internal Revenue Service rate.The
Director's expense claim should indicate the nature of the trip.If a trip
begins at home,the District will reimburse the mileage from home to
destination and return mileage.District insurance does not cover personal
vehicles while they are being driven on District business.The
reimbursement rate is inclusive of an allowance for insurance costs.The
District will reimburse Directors for the deductible under their personal
insurance policy should they be involved in an accident while on District
business.To be eligible for reimbursement,each Director shall maintain a
current California driver's license and at least the minimum vehicle
liability insurance required by State law or shall arrange for a driver who
meets said standards.
The District will not reimburse the cost of travel of a personal nature
taken in conjunction with travel on official business.
Claim forms shall be submitted wi thin 45 calendar days after the meeting
date.Expense claims requiring reimbursement to the District which are not
reconciled within 45 calendar days,shall be deducted from the next month's
reimbursement.
No information on the Per Diem Claim Form may be designated as confideptial
in nature.All expenses must be fully disclosed on the form."
Director:
Name and Location of Function:
OTAY WATER DISTRICT
BOARD OF DIRECTORS
TRAVEL REQUEST FORM
EXHIBIT C
Date of Request:
Date(s)function to be held:
Sponsoring Organization:
Request for Prepayment of Fees Related to the Function:
Expense Type Not Needed Pre-Payment
Requested
Registration D D
Airline D D
Auto Rental D D
Mileage D N/A
Taxi/Shuttle D N/A
Lodging D D
Meals D N/A
Other Expenses -Explain Below D D
Lodging Preference:
Explanation ofOther
Expenses:
Signature ofDirector
Date of Board
Approval:
Date of Request
Expense Type Description Amount Pre-
I
Paid ;,
;.
Registration "
Airline
Auto Rental
Mileage N/A
Taxi/Shuttle N/A
Lodging
Meals N/A
Other Expenses
District Secretary Date Processed
OTAY WATER DISTRICT
BOARD OF DIRECTORS
EXPENSE CLAIM FORM
Pay To:
Employee Number:
ITEMIZED REIMBURSEMENT CLAIMED
(Attach receipts for expenses greater than $10)
Period Covered:
EXHIBIT 0
I
Date I Type ofReimbursement
I
Amount
,
,c,".
TOTAL Reimbursement Claimed:$.
Director Signature:
OM Receipt:
INSTRUCTIONS ON REVERSE
EXHIBIT D
INSTRUCTIONS FOR PREPARATION OF
BOARD OF DIRECTORS EXPENSE CLAIM FORM
The necessary expenses incurred while traveling on District business including
cornmon carrier fares (economy class),automobile rental charges,District
business telephone calls,one personal telephone call home each day ($10 maximum
per day),lodging,baggage handling,parking fees,meals,etc.will be
reimbursed ,when documented on the Director's Per Diem and Expense Claim Forms.
Receipts must be attached for all meal expenses.If a receipt is lost,the lost
receipt should be noted next to the expense and submitted to the President
before any reimbursement can be made.Receipts are required for the
reimbursement of all expenses.
All receipts must have the nature of the expense and the business purpose
noted on the receipt.
The District will not reimburse the cost of travel of a personal nature
taken in conjunction with travel on official business.
Meals shall be reimbursed up to $46 per day,or an amount determined by the
President of the Board of Directors to be reasonable for occasion or
circumstances,exclusive of any gratuities.Partial days shall be
reimbursable at a rate of $8 for breakfast,$13,for lunch and $25 for
dinner,or amounts determined by the President of the Board of Directors to
be reasonable for the occasion or circumstances,excluding any gratuities.
The above amounts may be combined if travel status requires two (2)or more
meals.The meal reimbursement amounts are inclusive of and assume expenses
for taxes only.Gratuities are not reimbursable and are excluded.Where
pre-paid registration includes meals,only meals that are not included in
the registration will be reimbursable.
Any receipts that include costs of personal travel (e.g.,hotel receipt for
employee and spouse)should identify what the cost would have been without
personal travel (e.g.,single room rate as opposed to double room rate).
Claim forms shall be submitted within 45 calendar days after the expense was
incurred.Expense claims requiring reimbursement to the District which are
not reconciled within 45 calendar days,shall be deducted from the next
month's reimbursement.
No information on the Expense Claim Form may be designated as confid~ntial
in nature.All expenses must be fully disclosed on the form.
The following expenses are not reimbursable:
a.Alcoholic Beverages
b.Parking or traffic violations
c.In-room movies
d.Laundry service
e.Entertainment or recreation
f.Expenses incurred by spouses,
family members,or guests.
ATTACHMENT C
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy Date Date
Number Adopted Revised
DIRECTORS COMPENSATION,REIMBURSEMENT OF 08 2/20/91
EXPENSES AND GROUP INSURANCE BENEFITS 10/4-1-8-63-/07
_P_u_r.....,p_o_s_e,
To provide guidelines for payment of compensation and reimbursement of
expenses to Directors in connection with their attendance at meetings
or the performance of other authorized business,and for group
insurance benefits for Directors.
Background
Members of the Board of Directors ("Directors")attend regular,
adjourned or special meetings of the Board of Directors ("Board").In
addition,Directors attend other District meetings,committee
meetings,association meetings,and educational seminars on behalf of
the District.These meetings and seminars are related to District
business,water and water related issues,and California special
districts.State statutes authorize District payments for meetings,
reimbursements of expenses.State law also authorizes the District to
provide health and welfare benefits for active Directors and,in
limited circumstances,retired Directors if they served 12 years and
were first elected prior to January 1,1995.The District is also
authorized to offer health and welfare benefits for retired Directors
who commenced office on or after January 1,1995,if the recipient
participates on a self-pay basis.
Policy
The District will compensate Directors on a per diem basis for
attendance at authorized meetings or functions and will reimburse
Directors for reasonable expenses incurred while traveling on District
business to include,lodging,dining,transportation and related
incidentals.
A.Directors Per Diem
As provided in Section 1.01 C.of the District Code of
Ordinances,each Director shall receive a per diem in the amount
of $100 for each day of attendance at meetings of the Boa.rd or
for each day of service rendered as a Director by request or
authorization of the Board,not to exceed a total of ten (10)
days in any calendar month.Attendance at any meeting shown on
Exhibit A to this Policy shall be deemed a meeting requested or
authorized by the Board.Attendance of meetings shall be in
accordance with Exhibit A.The President of the Board or the
Board may authorize a Director to attend meetings not listed in
Exhibit A when the President or the Board determine that it is in
the interest of the District that a Director attend,and that
such attendance be compensated and expenses reimbursed.
Director's claims for per diem amounts shall be made on a "Board
of Directors Per Diem and Mileage Claim Form"(Exhibit B).The
President of the Board or the Board may approve reimbursement of
Page 1 of 7
DTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy Date Date
Number Adopted Revised
DIRECTORS COMPENSATION,REIMBURSEMENT OF 08 2/20/91
EXPENSES AND GROUP INSURANCE BENEFITS 10/4-f-G..63-/07
if the
District
Director,
related
a
the
limit for
all of
diem
for
the per
receipts
expenses outside
Director submits
business expenses.
Attendance at a meeting that is not authorized by this policy
(pre-approved meetings)or pre-approved by the President may be
approved by the Board for per diem.Director's seeking per diem
amounts for these meetings shall request that the item be
presented to the Board at its next regularly scheduled meeting
for consideration.The decision of the Board shall be final.
When travel arrangements require a day earlier arrival or a day
later departure,Directors will not be eligible for the $100 per
diem,however,reasonable expenses associated with the extended
stay will be reimbursed as specified below.
B.Pre-payment of Otherwise Reimbursable Expenses
The Director may request pre-payment of registration,
transportation,and lodging,using the "Board of Directors Travel
Request Form"(Exhibit C).Pre-payments shall be limited to the
Director's expenses only.No advances shall be made on travel
expenses.
C.Reimbursement of Expenses
Each Director shall be reimbursed for travel expenses to and from
the meetings described in Exhibit A or for any other authorized
District business as follows:
1.Authorization
Travel associated with the attendance of meetings or
functions for Directors shall be approved in advance ~y the
Otay Water District Board President.To request appro~al;of
travel,the Director should complete a "Board of Directors
Travel Request Form"(Exhibit B)in order to be eligible
for compensation and/or reimbursement.Travel requests will
be reviewed and approved by the Board President or the
Board.
2.Transportation
a.Air Transportation
The District will endeavor to purchase airline tickets
in advance taking advantage of discounts and low
airfares.
b.Automobile
1.Personal Auto:
vehicle.The
Directors may use their personal
District will reimburse Directors
Page 2 of 7
GTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy Date Date
Number Adopted Revised
DIRECTORS COMPENSATION,REIMBURSEMENT OF 08 2/20/91
EXPENSES AND GROUP INSURANCE BENEFITS 10/4+G--63-/07
at the current rate/mile as established by the
IRS,plus tolls,parking,etc.,provided,
however,if air transportation is available,the
total amount of expense paid shall be limited to
the cost of coach air travel between points
traveled by personal vehicle.Gasoline,
collision and liability insurance,and
maintenance will be provided by the Director and
is deemed covered in the rate/mileage
reimbursement.
Directors using personal vehicles on District
business must maintain a valid California
driver's license and the automobile insurance
coverage required by the State of California,or
make arrangements for a driver who meets the
above requirements.The General Manager's Staff
will verify that Directors have a valid driver's
license.Directors will also be required to
maintain automobile insurance coverage.Proof of
such insurance will be submitted two times per
year,in January and July,and is required to be
eligible for mileage reimbursement.
2.Rental Cars:The District will provide a rental
car when needed.Such rental car shall be a
compact or mid-size class,unless upgrades are
offered at no additional cost to the District.
c.Miscellaneous Transportation
Whenever practicable,bus,taxi,rail,shuttle,.et-c.
transportation may be used in lieu of,o~;in
conjunction with,modes above.
3.Meals and Lodging
a.Meals and Beverages
Whenever travel requires meals,the meals,excluding
gratuity,shall be reimbursable,provided the Director
presents a receipt along with the "Board of Directors
Expense Claim Form"(Exhibit D)for all meals.
Reimbursements for expense items where a receipt has
been lost will not be paid until the President or the
Board has reviewed and approved the expense item.
Meals are reimbursable up to the following maximum
rates:
Page 3 of 7
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy Date Date
Number Adopted Revised
DIRECTORS COMPENSATION,REIMBURSEMENT OF 08 2/20/91
EXPENSES AND GROUP INSURANCE BENEFITS 10/4--J..G-63-/07
1.Full Day Reimbursement
When a Director is traveling for a full day and
no meals are provided for by other sources,such
as pre-paid registration,the Director may be
reimbursed for meal expenses up to a maximum rate
of $46 per day.This amount is exclusive of any
gratuities.
2.Single Meal Reimbursement
When a Director requires reimbursement for a
single meal while traveling,the maximum meal
reimbursement amount shall be at a rate of $8 for
Breakfast,$13 for lunch,and $25 for dinner,or
amounts determined by the President or the Board
to be reasonable for the occasion or
circumstances.These amounts and any amount
approved by the President or Board shall exclude
gratuities.
3.Partial Day Reimbursement
When a director will be traveling for a partial day
or where a single meal is provided for by other
sources such as pre-paid registration,the maximum
reimbursement amount shall be reduced to $21 when
only dinner is not reimbursable;$33 when only
lunch is not reimbursable;and $38 when only
breakfast is not reimbursable,or such other
amounts as may be determined by the President or
the Board to,be reasonable for the occasion or
circumstances.In any event all amounts,t.o be
reimbursed shall exclude any gratuities.~
4.Taxes
The maximum meal reimbursement amounts.are
inclusive of and assume expenses for taxes.The
maximum meal reimbursements shall exclude any and
all gratuities.
b.Lodging
The District will reimburse Directors or pre-pay
accommodations in single rooms at conference
facilities or in close proximity when applicable.Or,
in the absence of conference accommodations,normal
single-room business,government or commercial class
accommodation may be obtained.Under normal
circumstances,lodging will not be reimbursed for the
night before a conference starts and the night after
Page 4 of 7
OTAY WATER DISTRICT
BOARD OF DIRECTORS POliCY
Subject Policy Date Date
Number Adopted Revised
DIRECTORS COMPENSATION,REIMBURSEMENT OF 08 2/20/91
EXPENSES AND GROUP INSURANCE BENEFITS 10/4-fG-63-/07
it ends.However,in situations where available travel
schedules would require the Director to leave home
before 6:00 AM or return to home after 12:00 AM,
lodging for the night before or the night after will
be reimbursable.
4.Entertainment
The District shall not cover any expenses incurred for
recreation or entertainment.
5.Incidental Expenses
Unavoidable,necessary and reasonable authorized expenses
will be fully reimbursed by the District.Some examples of
allowable expenses are:
a.Telephone Calls (Business):Calls placed by the
Director,to the District office,or for the purpose
of conducting District business.Business related
calls should be itemized on the Director's "Board of
Directors Expense Claim Form"(Exhibit D).
b.Telephone Calls (Personal):One (1)brief personal
call each day away from home,up to a $10 maximum per
day.
c.Telephone Calls (Local):Charges for local calls,for
meal or transportation reservations,or for area
information related to travel.
d.Reasonable transportation to local restaurants and to
optional functions that are a part of conference
events.
e.Parking fees.
f.The following expenses are not reimbursable:
1.Alcoholic beverages
2.Parking or traffic violations
3.In-room movies or laundry services
6.Director's Responsibility
a.Directors must submit a detailed "Board of Directors
Expense Claim Form"for reimbursement.Claim forms
should be supported by vouchers and itemized receipts
of expenditures for which reimbursement is being
requested.Receipts must be attached for all
expenses.If a receipt is lost,the lost receipt must
be noted on the "Board of Directors Expense Claim
Page 5 of 7
GTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy Date Date
Number Adopted Revised
DIRECTORS COMPENSATION,REIMBURSEMENT OF 08 2/20/91
EXPENSES AND GROUP INSURANCE BENEFITS 10/4-f-G..63-/07
Form"(Exhibit D)and approved by the President or the
Board before any payment can be made.Claim forms
shall be submitted within 45 calendar days after the
expense was incurred.Expense claims requiring
reimbursement to the District,which are not
reconciled within 45 calendar days,shall be deducted
from the next month's reimbursement.
b.Expenses will not be reimbursed for meetings that have
been pre-paid and not attended.The President or the
Board may excuse an absence for a meeting.The absent
Director shall provide a verbal or written report at
the next regularly scheduled Board meeting stating the
reason for the absence and,if appropriate,request
that it be excused.Directors will be required to
reimburse the district for any pre-paid expenses for
any unexcused absence.This reimbursement will be made
by deduction from future expenditures.
c.When two (2)or more Directors combine an expense on
one receipt,the Director requesting reimbursement
should indicate,on or attached to the Director's
"Board of Directors Expense Claim Form"the identity
of the other persons sharing expenses.This will
facilitate appropriate allocation of expenses to each
participant.
d.Expenses incurred by spouses,family members,or
guests are the responsibility of the Director.
e.Staff will create a quarterly report showing in detail
all expenses for the Directors The report will,iB,clude
all expenses,for example,stipend,mileage,~e~inar,
airline or ground travel,meals,telephone use,the date
incurred,and the Director's name.To the extent that
Directors report meetings for which they did not,receive
reimbursement or per diem,those meetings shall be noted
on the report.All payments will be listed whether the
payment was a reimbursement or direct payment made on
behalf of the Director to a vendor.The reports will be
presented to the Board of Directors at public meetings.
D.District Group Insurance Benefits
1.Each Director,while serving as a member of the Board of
Directors,shall be entitled to the health and welfare and
life insurance benefits set forth in the Schedule of
Benefits in the District Group Insurance Plan Booklet,
which benefits are furnished by the DistrictT at District
Page 6 of 7
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy Date Date
Number Adopted Revised
DIRECTORS COMPENSATION,REIMBURSEMENT OF 08 2/20/91
EXPENSES AND GROUP INSURANCE BENEFITS 10/-4-f-8-G3-/07
cost,with applicable contributions,for active District
employees and Directors.Each active Director shall also
be entitled to a $65,000 term life and accidental death and
dismemberment insurance policy (subject to pOlicy
requirements and any standard age reduction schedule),~
a $50,000 travel accidental death and dismemberment policy~
In addition to the foregoing,the District will pay
premiums for additional individual life insurance coverage
in an amount of up to $250,000 for a 20 year term for those
active Directors who apply for such coverage with the
District's provider and meet the provider's standard
underwri ting guidelines and policy requiremets.If
coverage at higher amounts or for a longer term is made
available by the provider,each Director may purchase such
additional coverage on a self-pay basis.
2.Each former member of the Board of Directors,who served in
office after January 1,1981,who was elected to a term of
office that began before January 1,1995,who is at least
60 years of age,and whose total service at the time of
termination is not less than 12 years,shall be entitled to
the health and welfare and life insurance benefits set
forth in the District Group Insurance Plan Booklet,which
benefits are furnished by the District,at District cost,
for retired Directors.
For Directors elected to a term of office that began on or
after January 1,1995,the District may provide for
continuation of any health or welfare benefits only if the
recipient participates on a self pay basis.
E.Miscellaneous
1.The following are not reimbursable expenses:
a.Cell phone expenses
b.Service fees for internet access
2.The District does not provide equipment,such as fax
machines,computers and laptops to board members for
District business use.
Attachments
Exhibit A:
Exhibit B:
Exhibit C:
Exhibit D:
Approved Function List
"Board of Directors Per Diem and Mileage Claim Form"
"Board of Directors Travel Request Form"
"Board of Directors Expense Claim Form"
Page 7 of 7
EXHIBIT A
Approved Functions List
Board Policy for payment of per diems and expenses for Director
attendance at District meetings:
The Board reviews its authorization and policy
diems'(pre-approved meetings)annually,in
reorgani zation of the Board and election of
Below is the current Board policy:
for payment of per
January following
a new President.
1.The following meetings are pre-approved for all Directors
to attend and receive a per diem and expense
reimbursement:
•Otay Water District Regular and Special Board Meetings
•Otay committee meetings for committee members only
•Otay business meetings called by the General Manager
and authorized by the President of the Board where
individual Directors are requested to attend
•Except as otherwise specifically excluded in this
policy,official District functions that take place
during normal business hours where Directors are
requested to attend by either the Board President or
the Board
•Semi-annual conference of the Association of
California Water Agencies
•Regular quarterly meetings of the Water Agencies
Association of San Diego County
•Regularly monthly meeting of Council of Water
Utilities
•Business meetings and conferences of the California
Special District Association held in San Diego County
All other meetings not listed here
approval by the President or Board.
require pr.e-,:
~
2.The following meetings are pre-approved for designated
Otay Director representatives or designated alternate.The
District Secretary will maintain an updated list of
designated Director representatives.Any other Director
who wishes to attend these meetings and receive a per diem
must have approval from the President or Board prior to
the event or be designated by the President or Board,as
an alternate.The pre-approval shall include the
attendance of the Director at the commission,committee,
board or meeting and any committee,subcommittee or other
official or posted meeting of the agencies,commissions,
committees or boards listed below:
EXHIBIT A
•Planning Group and City Commission meetings that fall
within the boundaries of each directors district (when
issues impacting OWD are discussed)
•Inter-Agency Committee Meeting
•METRO (TAC/AFFORD)Commission
•ACWA or CSDA meetings/conferences
•Water Conservation Garden
3.The Board President or his designee is pre-authorized to
attend District business meetings with cities and other
agencies to represent Otay Water District,and may claim a
per diem and expenses.Any other Director desiring to
attend the same meeting of this nature would require
approval to attend from the President or the Board in
order to receive a per diem and expense reimbursement.
4.When the President or the Board appoints a director(s)to
a committee,the meeting(s)shall be considered pre-
approved for per diem and expense reimbursement.
5.The following meetings are not eligible for pre-approved
per diem claims:
a)Attending other Districts'Board meetings
b)Otay employee appreciation breakfast,luncheons or
dinners
c)Retirement receptions
d)Otay picnics or dinner-dances or other purely social
events
e)CWA meeting attendance (by Otay Water District
appointed CWA Board Member(s))
f)Chamber of Commerce events
g)First Friday Breakfasts unless presenting Otay
official business to the assembly
h)Any political campaign event or function
6.In order to submit a per diem/travel reimbursement t;.he,
member must attend at least 50%of the meeting (per day);
and the reimbursement request must be submitted within '45
days of the occurrence,otherwise it may be considered
attended without per diem.The President of the Bo?rd
will make the final determination.
7.All other meetings/conferences/tours/seminars/
workshops/functions not listed in this policy must be pre-
approved by the Board President or the Board.
Pay To:
Employee Number:
OTAY WATER DISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM
Period Covered:
EXHIBIT B
ITEM DATE MEETING PURPOSE /ISSUES MILEAGE MILEAGE
DISCUSSED HOMEtoOWD OTHER
OWDtoHOME LOCATIONS
,.,
;c
".
Total Meeting Per Diem:
($100 per meeting)
Total Mileage Claimed:
$
miles
(Director's Signature)
GM Receipt:_Date:_
FOR OFFICE USE:TOTAL MILEAGE REIMBURSEMENT:$_
INSTRUCTIONS ON REVERSE
EXHIBIT B
INSTRUCTIONS FOR PREPARATION OF
BOARD OF DIRECTORS PER DIEM CLAIM FORM
1.Record the date,and name or purpose/issues discussed of meeting
attended on behalf of the District.
Note:,The District will pay Director's per-diem for one meeting/
function per day and the maximum of 10 meetings/functions per month.
If a Director attends more than 10 meetings/functions (10 days),the
District will reimburse for the mileage and any reimbursable out-of-
pocket expenses incurred for these additional meetings.
driven to attend meeting/(round trip)2.Record number of miles
function.
The use of personal vehicles in the conduct of official District business
shall be reimbursed at the current Internal Revenue Service rate.The
Director's expense claim should indicate the nature of the trip.If a trip
begins at home,the District will reimburse the mileage from home to
destination and return mileage.District insurance does not cover personal
vehicles while they are being driven on District business.The
reimbursement rate is inclusive of an allowance for insurance costs.The
District will reimburse Directors for the deductible under their personal
insurance policy should they be involved in an accident while on District
business.To be eligible for reimbursement,each Director shall maintain a
current California driver's license and at least the minimum vehicle
liability insurance required by State law or shall arrange for a driver who
meets said standards.
The District will not reimburse the cost of travel of a personal nature
taken in conjunction with travel on official business.
Claim forms shall be submitted within 45 calendar days after the meeting
date.Expense claims requiring reimbursement to the District which are not
reconciled within 45 calendar days,shall be deducted from the next month's
reimbursement.
No information on the Per Diem Claim Form may be designated as confid~ntial
in nature.All expenses must be fully disclosed on the form.~
Director:
Name and Location ofFunction:
OTAY WATER DISTRICT
BOARD OF DIRECTORS
TRAVEL REQUEST FORM
EXHIBIT C
Date of Request:
Date(s)function to be held:
Sponsoring Organization:
Request for Prepayment of Fees Related to the Function:
I
Expense Type
II
Not Needed
I
Pre-Payment
Requested
Registration D D
Airline D D
Auto Rental D D
Mileage D N/A
Taxi/Shuttle D N/A
Lodging D D
Meals D N/A
Other Expenses -Explain Below D D
Lodging Preference:
Explanation ofOther
Expenses:
Signature ofDirector
Date of Board
Approval:
Date of Request
I
Expense Type
II
Description
I
Amount Pre-
IPaid':,"Registration ".
Airline
Auto Rental
Mileage N/A
Taxi/Shuttle N/A
Lodging
Meals N/A
Other Expenses
District Secretary Date Processed
OTAY WATER DISTRICT
BOARD OF DIRECTORS
EXPENSE CLAIM FORM
Pay To:
Employee Number:
ITEMIZED REIMBURSEMENT CLAIMED
(Attach receipts for expenses greater than $10)
Period Covered:
EXHIBIT D
I
Date I Type ofReimbursement I Amount
I
•
,
TOTAL ReImbursement Claimed:.$.
Director Signature:
GM Receipt:
INSTRUCTIONS ON REVERSE
EXHIBIT 0
INSTRUCTIONS FOR PREPARATION OF
BOARD OF DIRECTORS EXPENSE CLAIM FORM
The necessary expenses incurred while traveling on District business including
common carrier fares (economy class),automobile rental charges,District
business telephone calls,one personal telephone call home each day ($10 maximum
per day),lodging,baggage handling,parking fees,meals,etc.will be
reimbursed,when documented on the Director's Per Diem and Expense Claim Forms.
Receipts must be attached for all meal expenses.If a receipt is lost,the lost
receipt should be noted next to the expense and submitted to the President
before any reimbursement can be made.Receipts are required for the
reimbursement of all expenses.
All receipts must have the nature of the expense and the business purpose
noted on the receipt.
The District will not reimburse the cost of travel of a personal nature
taken in conjunction with travel on official business.
Meals shall be reimbursed up to $46 per day,or an amount determined by the
President of the Board of Directors to be reasonable for occasion or
circumstances,exclusive of any gratuities.Partial days shall be
reimbursable at a rate of $8 for breakfast,$13,for lunch and $25 for
dinner,or amounts determined by the President of the Board of Directors to
be reasonable for the occasion or circumstances,excluding any gratuities.
The above amounts may be combined if travel status requires two (2)or more
meals.The meal reimbursement amounts are inclusive of and assume expenses
for taxes only.Gratuities are not reimbursable and are excluded.Where
pre-paid registration includes meals,only meals that are not included in
the registration will be reimbursable.
Any receipts that include costs of personal travel (e.g.,hotel receipt for
employee and spouse)should identify what the cost would have been without
personal travel (e.g.,single room rate as opposed to double room rate).
Claim forms shall be submitted within 45 calendar days after the expense was
incurred.Expense claims requiring reimbursement to the District which are
not reconciled within 45 calendar days,shall be deducted from the next
month's reimbursement.
No information on the Expense Claim Form may be designated as conf~d~ntial
in nature.All expenses must be fully disclosed on the form.
The following expenses are not reimbursable:
a.Alcoholic Beverages
b.Parking or traffic violations
c.In-room movies
d.Laundry service
e.Entertainment or recreation
f.Expenses incurred by spouses,
family members,or guests.
Otay Water District
Individual Life Insurance Premiums
Bradawn,Inc.
.r.•~I'·
STAFF REPORT
AGENDA ITEM 7
TYPE MEETING:
SUBMITTED BY:
Regular Board.-7~
Joseph R.Bea~,
Chief Financial Officer
MEETING DATE:
W.O.lG.F.NO:
October 3,2007
DIV.NO.All
APPROVED BY:
(Chief)
APPROVED BY:
(Asst.GM):
SUBJECT:
German~,Assistant General Manager
That the Board,in Conformance with Proposition 218,Receive
for Consideration Public Comment via Protest Letters along
with other Verbal Protests Regarding the Proposed Rate
Increases
GENERAL MANAGER'S RECOMMENDATION:
This is an informational item to provide the Board copies of
written protests received by the District regarding the proposed
rate increases.The written protests should be considered along
with other verbal protests received during the public hearing.
COMMITTEE ACTION:
See Attachment A.
PURPOSE:
To provide the Board copies of th~written protests received by
the District regarding the proposed rate increases.The wri~t~n
protests should be considered along with other verbal protes~s -
received during the public hearing.
ANALYSIS:
Subsequent to the "Bighorn -Desert View Water Agency v.Virtil
(Kelley)"case it has become the District's practice to notice
all affected customers of all proposed rate increases and to
hold a public hearing in order to receive public comment.The
notices outline the proposed increase,the reason for the
increase,and inform the customers of their right to protest
either via letter or in person at the public hearing.There
have been a total of 61,361 notices sent to customers and 18
written protests have been received.(Attachment B)
The process to hold this hearing requires that customers receive
the hearing notice no less than 45 days prior to the hearing.
In compliance with this requirement,the District set a hearing
date of October 3,2007 and sent notices to all customers by
August 15,2007.
Last year,one version of the notice was used for all customers.
This no~ice included all information relating to all customers
making it difficult to navigate.While this notice met the
requirements,it contained a tremendous amount of information
making it difficult for anyone customer to find the information
that affected their specific bill.
This year,at the request of the Board of Directors,staff
produced six different notices tailored to the specific customer
groups.The following table shows the various groupings of
customers,the number of notices,and a reference of the
attached notice.This approach not only met the requirements of
the notice but assisted the customer to focus on only those
changes that affected them.
Residential Water
Commercial Water
Residential Water/Sewer
Residential Sewer
Commercial Sewer
Property Owners
Total Number of Notices
-43,847 (Attachment C)
1,593 (Attachment D)
3,576 (Attachment E)
1,156 (Attachment F)
78 (Attachment G)
-11,111 (Attachment H)
-61,361
Each of these notices clearly explains the amount of the
increase and the need for the increase.Four weeks after the
mailing,the Customer Service department had received a total of
12 calls.As of September 13ili ,a:total of 18 letters have been
received and collected via the District Secretary.Any lette,r~
received after this date will be provided to the Board in thg ~
board package or at the public hearing.The division breakdqwn
of the 18 protest letters is as follows:
Division 1 5 protest letters
Division 2 4 protest letters
Division 3 1 protest letter
Division 4 0 protest letters
Division 5 8 protest letters
In compliance with Proposition 218,these protests along with
any verbal protests received during the hearing are to be
considered by the Board prior to any action on rates.
FISCAL IMPACT:
None.
STRATEGIC OUTLOOK:
Through well-established financial policies and wise management
of funds,the District will continue to guarantee fiscal
responsibility to its ratepayers and the community at large.
LEGAL IMPACT:
None.
Attachments:
A)Committee Action Form
B)Protest Letters
C)Residential Water Notice
0)Commercial Water Notice
E)Residential Water/Sewer Notice
F)Residential Sewer Notice
G)Commercial Sewer Notice
H)Property Owners Notice
ATTACHMENT A
That the Board,in Conformance with Proposition 218,
Receive for Consideration Public Comment via Protest
Letters along with other Verbal Protests Regarding the
SUBJECT/PROJECl':Proposed Rate Increases
COMMITTEE ACTION:
The Finance,Administration and Communications Committee
reviewed this item at a meeting held on September 17,2007.The
following comments were made:
•It was noted that this staff report serves as a vehicle
to deliver to the Board of Directors copies of the
letters of opposition that the District has received with
regard to the proposed rate increases.
•Proposition 218 requires that the board receive copies of
all letters of opposition and that they hold a public
hearing to receive the publics'comments.
•Staff will be requesting that the board approve the rate
increases following the public hearing.
It was noted that this was an informational item only.
Y:\Board\CurBdPkg\FINANCE\CornrnMtgProp218Hearl00307.doc
...'{)r,dinatr.d to 0,OWH'l1lH1ibjgp.IIVine
2554 SWEETWATER SPRINGS BOULEVARD,SPRING VALLEY.CALIFORNIA 91978-2004
TELEPHONE:670-2222,AREA CODE 619 www.otaywater.gov
~:~,.j
September 13,2007
Mr.&Mrs.Edward &Cristina del Toro
13 12 Coronado Avenue
Spring Valley,CA 91977
Dear Mr.&Mrs.del Toro:
This is to confirm receipt ofyour letter of opposition with regard to the District's
proposed rate increases.We appreciate your taking a moment to share with us your
thoughts.
Water conservation is a significant concern ofthe District and work on conservation
programs are always ongoing.The District does encourage conservation through its rate
structure.It currently has a tiered pricing structure in which high water use customers
pay a higher rate than those who use less water/conserve.While this increase affects all
customers across the board -low and high water users -additional adjustments to the
tiers will be considered as we continue to review our conservation programs.
Again,thank you for your letter as your comments are valuable to the District.A copy of
your letter will be provided to the members of the District's Board ofDirectors so that it
may be considered during the public hearing scheduled on October 3,2007.Your
comments will be included as part ofthe formal hearing record.
Sincerely,
Susan Cruz,
Board Secretary
..::nNli(~(llnrl to (~Otl1ll1Ul1ilrJ ~'~:lViN!
2554 SWEETWATER SPRINGS BOULEVARD.SPRING VAUEY.CAUFORNIA91978-2004
TELEPHONE:670-2222.AREA CODE 619 www.otaywater.gov
September 13,2007
Mr.George Rapciewicz
3010 Blue Oak Ct.
Spring Valley,CA 91978
Dear Mr.Rapciewicz:
This is to confirm receipt ofyour letter ofopposition with regard to the District's
proposed rate increases.We appreciate your taking a moment to share with us your
thoughts.
A copy ofyour letter will be provided to the members ofthe District's Board ofDirectors
so that it may be considered during the public hearing scheduled on October 3,2007.
Your comments will be included as part of the formal hearing record.
Again,thank you for your letter as your comments are valuable to the District.
Sincerely,
Susan Cruz,
Board Secretary
SEP 62007
/lit""'"r.,C'Ms.Esmeralda Casarez ~;
_1325 Monument Trail '
" _.--~,1,;Chula Vista,CA 9191~r.
•,,:~-lI'IlI";,•"1-0-.......11....."..,.,.....,..,.,w.:..,.~
MICHAELJ.CARCHIDI
2064 WATERBURY
CHULA VISTA,CA 91913-2312
August 20,2007
Board Secretary
Otay Water District
2554 Sweetwater Springs Blvd.
Spring Valley,CA 91978
I am opposed to the proposed rate increases as outlined in your latest newsletter.
\").\,1
August 21,2007
Otay Water District
ATm:Board Secretary
2554 Sweetwater Springs Blvd.
Spring Valley,CA 91978
\\
Re:Notice ofPublic Hearing for Property Owners
Proposed increase regarding water and sewer rates
Dear Secretary,
This letter is in regards to the proposed increase in rates for water and sewer
service provided by the Otay Water District.I will be unable to attend the public hearing
scheduled for October 3,2007.This letter is my submitted protest and that I am against
the proposed increase that the Board ofDirectors are considering adopting affecting
property owners.The costs that the district is seeking for support of services needs to be
reviewed further and taken from another source within the water district and not the
property owners.
Again,my written protest opposing adoption ofincreased rates to property all
property owners within the district's service area.
Sincerely,
Tim Hormuth
1253 Calle Tesoro
Chula Vista,CA 91915
,
-,'i:;~':"-',
Usa Piancone
60S San Pablo Place
Chula Vista,CA 91914
August 21,2007
Board Secretary
Otay Water District
2554 Sweetwater Springs Blvd.
Spring Valley,CA 91978
Re:Protest of Proposed New Water Rates
Dear Board Secretary,
Please make it known that I protest the proposed new water rates.
Thank you.
4:~.?
Usa Piancone
Homeowner
605 San Pablo Place
Chula Vista,CA 91914
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Board Secretary
Otay Water District
2554 Sweetwater Springs Blvd.
Spring Valley,CA 91978
Otay Water District Board ofDirectors,
In regards to your proposed rate increase in water use,I object to any rate increase unless the Otay Water
District and the Metropolitan Water District publicly consider and determine realistic water use guidelines
within the region.
It is acknowledged that there is an impending potable water crisis all across our nation.My concern is that
raising water rates will impose a burden on those who can least afford it and merelyinconvience the well
off.For example,those who develop a lush lawn have no problem with wasting water in the process of
maintaining this unnatural vegetation -unnatural for our region that is.To increase their rates will not
reduce the water use.Typically,these individuals claim that they pay for the water so they can do as they
please.My view is that the water belongs to everyone and the resource is fmite.Just because someone
can afford to consume a greater share ofthe communities resource does not give them the right to do so.
I would like to see some enforceable guidelines on water usage,guidelines that defme how much lawn
area can be allowed;regulations that limit or restrict the construction ofswimming pools in private yards.
In addition,I would like to see a public discussion on the construction ofany new golf courses.This
activity has got to be the most flagrant waste ofthe public's most valuable resource,and for something
that has but a very limited benefit to the general public.
It is time to stand up for what is right and what is needed as a community and to stop defending the few
who benefit from the current lack ofregulation and guidelines.Serious conservation for all citizens must
come before the knee-jerk response ofrate increases to solve a problem.I'm hoping that the Board will
be ofstrong character and open up a community discussion on how to preserve our limited water supply
for all.
Thank you )Lt
Kenn Colclasure
274 E.Rienstra St.
Chula Vista
91911
O,V 1..
Marg M.Coindreau
1540 Red Willow Place
Chula Vista,CA 91915
August 17,2007
Board Secretary
Otay Water District
2554 Sweetwater Springs Blvd.
Spring Valley,CA 91978
\
RE:Proposed Rate Increase
Dear Board Secretary,
Let me begin by saying I've lived in Southern California over thirty years:twenty-eight years in Los
Angeles and three years in Chula Vista (Eastlake).When I moved to Eastlake in January 2004 I thought
the area was lovely,quaint and a good place for my daughter to raise her family.My views have since
been altered.As much as I was glad to leave the rat race ofLos Angeles and come to what I thought
was a peaceful place away from big city crowds,which was true for me at first,I've come to experience
a series ofchanges in the Eastlake-Chula Vista-San Diego area that I find appalling.
As for the water rate increase,I vehemently oppose such a thing.Homeowners shouldn't be made to pay
for the dilemma that the Otay Water District faces.Responsible for the Water District having to work
harder to improve the water (and etc.)delivery and processing is directly related to the gross infestation
ofillegals coming from Mexico.They do not own homes and never will own a home,they do not pay
property taxes,they do not pay HOA dues and fees that keep the landscape and surrounding areas
looking pleasant,and very few actually pay income tax because they have no legal status.Yet they
leech offeverything homeowners pay for through tax dollars and HOA dues and fees.Not to mention
state services such as health care,food stamps,and freebees the state ofCalifornia is willing to hand
over to them while the rest ofus pay for it.And,WE (me and 98%ofthe hard working,tax paying legal
citizens)have about reached the end ofour rope.We are "fee"and "rate increase"weary!Don't do it!
I'm an English-only speaking,educated,well-read,well-traveled,nonnally empathetic,always
observant,grandmot1:ler who would like to see her grandchildren grow up somewhere else,out of
California,far away from the Mexico border.Ten years from now there won't be enough money J\n
print to funnel to these illegals and their migration.In addition,the sub-contractor CaliforniaSuJj;..
Meters,5858 Mt.Alifan Drive,Suite 110,San Diego,CA 92111-2730 (put in place by the developer)
already charge an outrageous amount for water,tons offees,sewer,etc.,and,in fact,my water has been
running twice as much as my gas and electric,and yet no one in Sacramento,the BBB,or Otay Water
District has ever heard ofthem.
The answer to your problem,since the illegals are already getting away with murder,put a row ofempty
barrels at the border with a sign that reads "Deposit $1000-Your Free Ride Is Over."And,I'd put law
enforcement in charge ofcollection.OR,the Mexican government could give them a million dollars
each so they can buy a home and pay property taxes and HOA fees for themselves.So,WE OPPOSE
ALL INCREASES.period.
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From:George Rapciewicz
3010 Blue Oak Ct
Spring Valley,Ca.91978
760-809-2694
To:Board Se'cretary,Otay Water District
Subject:Water rate increase
Board Secretary:
AUG 2 02001
"~.~::.i~-?"J;'.
I oppose that Otay Water District from raising my current water rate.The current rates are already high
enough as they are,the housing market is completely ruined and the gas and electric out here is entirely
too high as is.Increasing the water rates would cause our Home Owners Association fees to go up
which are already higher than mostSan Diego coastal cities and I practically live in the desert.There is
no need to raise the rates anymore than what they already are.What people need to do is be more
conservative.What the water district needs to do is relay conservation methods outto everyone in your
125.5 mile jurisdiction,not raise rates.
I do not see where customer service should be an issue here.No one calls the water district really unless
its construction work related,broken mains,or some sort ofsewage back up.Your employees are
already paid well,get adequate overtime,and do an 0iutstanding job as is.What seems to be the
problem?
7 11Y
/--G~~~
SEP 102007
09-08-07
TO:
FROM:
RE:
Otay Water District
Edward &M.Cristina del Toro
Proposed water rate increase
Please be advised that this letter serves as our written protest ofthe proposed water rate
increases within the Otay Water District.
Our household uses ten units or less ofwater every month and has ever since May 1990,
when we first became customers ofOtay Water District.The water system fee on our
monthly bill is always more than our water charge fee except for the latest bill where the
water charge fee is nineteen cents more than the water system fee.At time~,.the water
system fee is double that ofour water charge fee.You can confirm this by reviewing our
past monthly bills.Our family is very conscious ofthe importance ofconserving water.
We do not take for granted that there will always be sufficient water available whenever
one needs it.Water is a very precious commodity in our eyes and we have taken
measures to equip our home with water saving aerators on our home's faucets,shower
heads with on/off buttons,low flow toilets and nozzle sprayers on outdoor hoses.We
have landscaping that requires minimal water usage.Plus we do not let water run
needlessly when using the sink,shower or outdoor hoses.
Customers who use ten units or less ofwater a month should be exempt from proposed
water rate increases as a reward for using less water than other customers and as an
incentive to get those customers who use more than ten units to start conserving water to
decrease their usage to under ten units a month.Customers who consistently conserve
water by using ten units or less a month should not be overlooked and lumped in the
same category as the customers who use more than ten units ofwater a month for it
appears then that the Otay Water District does not appreciate the water conservation
efforts made by some ofits customers.Customers who use more than ten units ofwater
should be subject to paying the increase for not making efforts to conserve water as they
appear not to care how much their water bill is.,
Edward and M.Cristina del Toro
1312 Coronado Avenue
Spring Valley CA 91977
~
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Mazin Younan
4108 Ponce De Leon Dr.
La Mesa,CA 91941
September 12,2007
Board Secretary
Otay Water District
2554 Sweetwater Springs Blvd.
Spring Valley,CA 91978
Dear Sir or Madam
Subject:Rate Increase
I am writing to you to oppose your proposal for increasing the water rate.
Sincerely,
Mazin Younan
oIV
Board Secretary
Otay Water District
2554 Sweetwater Springs Blvd.
Spring Valley,CA 91978
Dear Sir or Madam
Subject:FlateLncrease
Maher Younan
923 Avenida Del Oceano
EI Cajon,CA 92019
-'.',l'"•.~~I("~
')rrl7 "'";"'']I"),'.,11'1 8·:55:.L:J j .,:~I -'
September 12,2007
I am writing to you to oppose your proposal for increasing the water rate.
Sincerely,
Maher Younan
Mark Younan
11455 Shadow Ranch Rd.
La Mesa,CA 91941
September 12,2007
Board Secretary
Otay Water District
2554 S'Weetwater Springs Blvd.
Spring Valley,CA 91978
Dear Sir or Madam
Subject:Rate Increase
I am writing to you to oppose your proposal for increasing the water rate.
Sincerely,
Mark Younan
DIY 6
.~~'....'·r
li,,:I :
Mouyad Makani
2410 Sawgrass Street
El Cajon,CA 92019
Septernberl2,2007
Board Secretary
Otay Water District
2554 Sweetwater Springs Blvd.
Spring Valley,CA 91978
Dear Sir or Madam
Subject:Rate Increase
I am writing to you to oppose your proposal for increasing the water rate.
Sincerely,
Mouyad Makani
Basil Younan
2450 Sawgrass Street
El Cajon,CA 92019
September 12,2007
Board Secretary
Otay W.ater District
2554 Sweetwater Springs Blvd.
Spring Valley,CA 91978
Dear Sir or Madam
Subject:Rate Increase
I am writing to you to oppose your proposal for increasing the water rate.
Sincerely,
Basil Younan
!~
;i ;;
.~:
DlV 5
1-"
Riyadh Makani
11602 Avenida Anacapa 2m'<'f.?\3 f·J\8:56ElCajon,CA 92019 '-'J!',-'
September 12,2007
Board Secretary
Otay Wfiter District
2554 Sweetwater Springs Blvd.
Spring Valley,CA 91978
Dear Sir or Madam
Subject:Rate Increase
I am writing to you to oppose your proposal for increasing the water rate.
Sincerely,
Riyadh Makani
Otay Water District
2554SweetwaterSprings Blvd.
Spring Valley,CA 91978
(619)670-2777
www.otaywater.gov
Dedicated to community service.
Attachment C
PRSRT STD
US POSTAGE
PAID
PERMIT No.2
SAN DIEGO,CA
Please be advised there will be a Public Hearing regarding water rates:
Wednesday,October 3,2007
3:30 p.m.in the Board Meeting Room
2554 Sweetwater Springs Blvd.
Spring Valley,CA 91978
Notice to residential water customers....
The Ota)'Water District Ivas
established in 1956 to provide
lIJoter to the Jan Diego's East
to higher water costs from our wholesale
suppliers (the San Diego County Water
Authority [CWA],the Metropolitan Water
District of
Southern Cali-
fornia [MWD],
and the City of
San Diego).
If adopted,
the new rate
structure would
maintain the
high level of
service custom-
ers receive,the integrity of the water sys-
tems,and a balanced budget.
The district is a revenue neutral public
agency meaning only those charges suffi-
cient to support your service are billed to
customers.Each end user pays their fair
share of the cost ofwater acquisition and
delivery,as well as the operation and
maintenance ofthe public water facilities.
An analysis of costs and revenues of the
district indicates a 5.4%rate increase for
water is needed effectiveJanuary 1,2008.
This year,100%of the rate increase is due
This notice contains important informa-
tion regarding rates.The Otay Water Dis-
trict provides service to your community.
All property owners within the district's
service area are being notified of proposed
rate increases.
The Otcry Water District is a
recognized leader in recycled
IJiaterprograJJl.
The Otay Water District was founded
in 1956 to serve as a public water utility,
more specifically,a California special dis-
trict,authorized in 1956 by the State Leg-
islature under the provisions of the Mu-
nicipal Water District Act of 1911.The
district distributes water to mbre than
190,000 ratepayers within approximately
125 square miles of southeast~rnSan
Diego County including the communities
ofJamul,La Presa,Rancho San DIego,
Spring Valley,eastern Chula Vista,Otay
Mesa,and unincorporated communities
adjacent to southern El Cajon and La
Mesa.
Ifyou oppose this action,you may at-
tend the public hearing on Wednesday,
October 3,2007,and deliver your written
protest.You may also send your written
protest,which shall include your name
and the property address.
To be considered,your protest must be
received prior to the close of the public
hearing.Immediately following the hear-
ing,the Board ofDirectors will consider
adoption of the proposed rates.
Mail written objections to:
Board Secret~ry':,,
Otay Water Dishict
2554 Sweetwater Springs Blvd.
Spring Valley,CA 91978
Rate COlllpatisons:For a conserving
customer(l.lSing 10 urutsof water per
month or 10 HCF),Otay is the 6th lowest
cost provider of24 water agencies in San .
Diego county.
Ear a typical customer (using 15 HCF)~
Otay is the 8th lowest cost provider of24
water agencies it1 San DiegocOilnt)'.
Otay Receives National Budget Award
The Otay Water District
announced it has again re-
ceived the Government
Finance Officers Associa-
tion of the United States
and Canada's (GFOA)Dis-
tinguished Budget Presen-
tation Award for its budget.
The FY 2006-07 award re-
flects a commitment to
meeting the highest princi-
ples of governmental budg-
eting.
The Distinguished
Budget Presentation Award
is presented to only a hand-
ful ofCalifornia's more
than 3,400 special districts.
Recipients of the award are
viewed as "pioneers"lead-
ing efforts to improve the
quality of budgeting in the
public sector and the award
reflects the best in govern-
mental finance.Winning
the award three years in a
row represents a significant
achievement.
The GFOA is a non-
profit professional associa-
tion serving 14,000 govern-
ment finance professionals
throughout North America.
The Distinguished
Budget Presentation
Awards Program is the only
national award in govern-
mental budgeting.
The award-winning 2007
Budget and the 2006 Com-
prehensive Annual Finan-
cial Report are available for
viewing or downloading at
www.otaywater.gov.
Proposed New Water Rates In DetaiL..~:
For a typical single-family residential customer,as ofJanuary 1,2008,their estimated bill will increase by $2.48.Your
bill may vary from this example based on meter size,water consumption,and geographic location.
Consumption
MWD/CWA
Fixed Charge)
Current ,"PrhPi'!s"d '
Monthly System
Chargel
Current:i@'j%@!d
...
Water
Rate2
Energy
Charge)
Additional Water
Charge by
Improvement
District"
Current Pt9Pii~~.d:,
Total
15 Units
(tvpical)$3.55 ,,$~,8:i:$11.30 $12.30 $27.50 $28.55 $1.77 SL.86 $0.91 $0.95 $45.03 $47.51
Single-Family Residential
(Block rate structure for water based on usage)
Improvement District Charges7
District No.Current Proposed
1 .06¢.071t
3 ,15¢.16¢
10 ,23¢.24¢
No,ofUnits
(HCF=1 Unit =748 gallons)
Lifelines
o 10
11 .35
Over 35
Current
$1.08
$1.78
$1.94
$2.83
51.12
$1:85
Attached Residentia16
No.ofUnits Current Proposed
0-4 $1.78 $1;85
5 -15 $1,94 •$2;01,
Over 15 $2,83 $2.94
.-
Footnotes:
1 This fee is based on the meter size.The fee is shown is for average customers
using a 3/4"water meter.
2.This cost varies based on water usage and can be calculated using the Single-
Family Residential table.
3.This fee may vary dependin~on the,geographic location of the property within the
district.Your bill will differ ased on your water consumption,The average energy
charge IS increasing from 11.76¢to 12.37¢for each unit due to increased power
costs to the district.
4.This fee may vary dependin~on the geographic location ofthe property within the
district.Your bill will differ ased on your water consumption.Your bill wlll also
vary due to special fees in various Improvement districts,
5,Lifeline discounts apply toward the first five units when overall consumption is 10
units or less.
6.Except for the rates shown,all other applicable charges are the same as Single-
Family.
7.Improvement District charges do not apply to the first five units ofwater used per
month.
Important Information Il1side...
It's Easy To Conserve Wate.t:
District Receives Upgraded Bond Rating.
San Diego County has a
semi-arid climate that re-
ceives only about 10 inches
ofrainfall per year.This
doesnotpro~ideenough
water to meet local needs
and the region must im-
port as much as 90 percent
ofits water from the Colo-
rado River and Northern
California.
To maintain our quality
of life and ensure adequate
water supplies now and for
future generations,San
Diego county residents are
The credit rating
agency,Standard and
Poors,has upgraded the
bond rating of the Otay
Water District from A+to
AA-.Fitch Ratings,an-
other prominent credit
rating agency,also gave
the district the same rat-
ing.
The AA-rating reflects
the increased credit wor-
thiness of the district,and
means it paid less interest
on $42 million in bonds it
issued for several con-
struction projects.
The projects include
two 10 million-gallon res-
ervOlrs,a pump station,
and a recycled water pipe-
line that will connect the
district to the City of San
Diego's South Bay Water
Reclamation Facility.
encouraged to make a con-
scious effort to use our
limited supply ofwater as
efficiently as possible.
The Otay Water District
offers a number ofpro-
grams to save water both
indoors and outdoors.For
useful ways to conserve
water,visit our website
www.otaywater.gov and
click on any of the useful
conservation links.
Or,visit the Water Con-
servation Garden located
"The AA-rating from
these prormnent credit
rating agencies is a strong
measure of the district's
ability to meeting its
financial obligations,and
it validates all the work we
are doing on behalf of our
customers,"said Joe
Beachem,Otay Chief
Financial Officer."It's a
tribute to the commit-
ment,vision and direction
of the district,and the
savings for our customers
are real and significant,"
added Beachem.
Credit ratings range
from "AAA"the highest
rating possible to "D"for
default.An upgrade re-
flects the rating agencies'
independent assessment
ofthe district's overall
capacity ofmeeting its
on the campus of Cuya-
maca College.The 4.5
acre demonstration garden
has more than 400 varieties
of drought tolerant,na-
tive,and California
Friendly plants to inspire
any gardener.
For more information
about operating hours,
tours or classes at the Wa-
ter Conservation Garden,
visit their website at
www.thegarden.org.
financial obligations.
In a press release an-
nouncing its action,Fitch
Ratings noted "The AA-
rating reflects Otay's di-
versification of its im-
ported water supply,
strong finanCial perform-
~nce,strategic planning
practices,and substantial
revenue funding ofongo-
ing c~pital needs related to
growth in the service
territory."
Savings to district cus-
tomers as a result of the
upgrade could total as
much as $1.5 million,
while the infrastructure
upgrades "will result in
improved supply diversity
and reliability ofOtay's
water supply,"according
to Fitch.
Otay 'Water District
2554 Sweetwater Springs Blvd.
Spring Valley,CA 91978
(619)670-2777
www.otaywater.gov
Attachment D PRSRTSTD
US POSTAGE
PAID
PERMIT No.2
SAN DIEGO,CA
District No.
Monthly Charges
1.91
1.99
Current
Current
AllHCF
Number
ofHCF
Furnished
Number
ofHCF
Furnished
AllHCF
Customer Class:Publicly-Owned
Customers paying two times the
waterrate (such as Tank Trucks,
Temporary Construction Meters
and service outside the Otay Water
District or an Improvement District)
are impacted by the changes in their
base rates.
Customer Classes:Business.
CombinedDomestic,Agriculture,
Commercial Agricultural.Non-
AgriculturalIrrigation.Special
Agreement
1.78
1.94
2.83
Current
All HCF 1.65
Water Unit Char es
0-4
5,-15
Over 15
Number
ofHCF
Furnished
Number
ofHCF
Furnished
Customer Class:Multi-Residential
Current
Potable /
Recycled
4"
2"
6"
3
10
1"
3"
3/4"
1-112"
Meter
Size
Customer Classes:Multi-Residential,Business,CombinedDomestic!
Agriculture,Publicly-Owned,Commercial Agricultural.Non-
Agricultural Irrigation,Recycled Irrigation usingNon-potable
andRecycled
Otay Water District
2554 Sweetwater Springs Blvd.
Spring VaHey,CA 91978
(619)670-2777
www.otaywater.gov
Dedicated to community service.
Attachment E PRSRTSTD
US POSTAGE
PAID
PERMIT No.2
SAN DIEGO,CA
Please be advised there will be a Public Hearing regarding water and sewer rates:
Wednesday,October 3,2007
3:30 p.m.in the Board Meeting Room
2554 Sweetwater Springs Blvd.
Spring Valley,CA 91978
Notice to residential water and selver
customers _
The Otqy Water District was
established in 1956 to provide
water to the San Diego's East
County and South Bqy.
Authority [CWA],the Metropolitan Water
District of Southern California [MWD],and
the City ofSan Diego).The analysis also
indicates that
a 1 7 %rate
lncrease
for sewer is
needed due to
the higher cost
for sewage
treatment,en-
ergy,labor,and
materials.
Ifadopted,
the new rate
structure would
help the district maintain the high level of
service customers receive,the integrity of
the water and sewer systems,and a
balanced budget.
This notice contains important informa-
tion regarding water and sewer rates.The
Otay Water District provides service to
your community.All property owners
within the district's service area are being
notified of proposed rate increases.
The district is a revenue neutral public
agency meaning only those charges suffi-
cient to support your service are billed to
customers.Each end user pays their fair
share ofthe cost ofwater acquisition and
delivery,as well as the operation and
maintenance of the public water and sewer
facilities.
An analysis of costs and revenues of the
district indicates a 5.4%rate increase for
water is needed effective January 1,2008.
This year,100%of the rate increase is due
to higher water costs from our wholesale
suppliers (the San Diego County Water
The Otqy Water District is a
recognized leader In rerye/ed
Ivaterprogram.
The Otay Water District is a water and
sewer service agency,more specifically,a
California special district,authorized in
1956 by the State Legislature under the
provisions ofthe Municipal.Water Dis-
trict Act of 1911.The district provides
water service to approximately 190,000
customers within 125.5 squa;re miles of
southeastern San Diego County including
the communities of Spring Valley,La
Presa,Rancho San Diego,Jamul,eastern
Chula Vista,and Otay Mesa along the
international border with Mexico.
The district also owns and operates a
wastewater collection and reclamation
system,providing public sewer service to
15,200 sewer customers through 4,630
accounts to homes and businesses within
the Jamacha drainage basin.
Ifyou oppose these actions,you may
attend the public hearing on Wednesday,
October 3,2007,and deliver your written
protest.You may also send your written
protest,which shall include your name
and the property address.
To be considered,your protest must
be received prior to the close of the pub-
lic hearing.Immediately following the
hearing,the Board of Dire.ctor,s will con-
sider adoption of the prop;osed rates.
Mail written objections to:
Board Secretary
Otay Water District
2554 Sweetwater Springs Blvd.
Spring Valley,CA 91978
Rate CoIDparisons:.For a conserv1I1g
customer (using 10 units of water pet
month arlO HtF),Otay is the 6th lowest
cost provider of 24 water agencies in San
Diego county.
For a typical customer (using 15 HeF),
Otay is the8'h lowest cost provider.
Otay Receives National Budget Award
ernment finance profes-
sionals throughout North
America.
The Distingmshed
Budget Presentation
Awards Program is the
only national award in
governmental budgeting.
The award-w1Oning 2007
Budget and the 2006
Comprehensive Annual
Financial Report are avail-
able for viewing or
downloading at
www.otaywater.gov.
a handful of California's
more than 3,400 special
districts.Recipients ofthe
award are viewed as
"plOneers"leading efforts
to improve the quality of
budgeting 10 the public
sector and the award re-
flects the best in govern-
mental finance.Winning
the award three years in a
row represents a signifi-
cant achievement.
The GFOA is a non-
profit professlOnal associa-
tion serving 14,000 gov-
The Otay Water District
announced it has again
received the Government
Finance Officers Associa-
tion of the United States
and Canada's (GFOA)
Distingmshed Budget
Presentation Award for its
budget.The FY 2006-07
award reflects a commlt-
ment to meeting the high-
est principles ofgovern-
mental budgeting.
The Distinguished
Budget Presentation
Award is presented to only
For a typical single-family residential customer,as ofJanuary 1,2008,the water portion of their bill will increase by
$2.48 and the sewer portion will 10crease by .55¢.The water portion of your bill will vary based on meter size,water
consumption,and geographic location.
creasmg from 11.76¢to 12.37¢for each urnt due to Increased
power costs to the district.
4.This fee may vary depending on the geographic location of
the property within the district.Your bill will differ based on
your water consumption.Your biU will also vary due to spe-
cial fees in various improvement districts.
5.Lifelinediscounls apply toward the first five units when over-
aU consumption is 10 units or less.
6.Except for the rates shown,aU other applicable charges are
the same as Single-Family.
7.Improvement District charges do not apply to the first five
units ofwater used per month.
t.Jnd~J:'!ltanding the !lewer charge!>on your bill -
Ifapproved,rates will be based on your wmter wa,tc:::r.consumption fot the months of
December thmugh March ofthe pre\'ious year (minus a 15%usage discount,recognizing
that not all water used t10ws to thesewer system).The rate structure would bephased.jn
over a three year period to allow customers time to adjust their use patterns.Regardless
ofactual water use during the first year of the phase-in period,the usage fee will be cal-
culated using a maximum water consumption of 18 units (after the 15"10)usage dis-
count).The second and third year calculations will similarly use maximums of22 and 30
Iunits,respectively.The propo~edrateeffectiveJanuary 1,2008,is $1.41 per unit.
-,'Additional Water
Charge by
MWD/CWA Monthly System Water Energy Improvement
Consumption Fixed Chargel Chargel Rate2 Charge3 District4 Total
1-.;/
Current ~Pr.oposed Current Ptopd~ed Current Proposed Current I,;Proposed Current !f)'oposec!.Current Proposed
15 Units .J '..--
(typical)$3.55 $3.85 $11.30 $J~.'}Q $27.50 $28.55 $1.77 $1.86 $0.91 $0.95 $45.03 $47.51
Single-Family Residential Attached Residential6 Improvement District Charges7
(Block rate structure for water based on usage)No.ofUnits Current Propos&!District No.Current Proposed
No.of Units Current 'Proposed ,"',
(HCF=1 Unit =748 gallons)0-4 $1.78 $1.85 1 .06¢.n .07¢:,
.15¢;~.16~LifelineS $1.08 $1.12.5 -15 $1.94 $2.01 3
.--,10 .23¢.,z4{'0 10 $1.78 $1.85.Over 15 $2.83 $2·;9~.
11 35 $1.94 $ztot
Over 35 $2.83 $2.94 Footnotes:
1.This fee is based on the meter size.The fee is shown is for
average customers using a 3/4"water meter.
Sewer Base Fee Usa e Fee Total 2.This cost varies based on water usage and can be calculated
using the Single-Family Residential table.
Current Proposed Current Proposed Current Proposed 3.This fee may vary depending on the geographic location.of
SQ,~§
the property within the district.Your bill will differ based on
Average $32.70 $0.00 $~,5Q $32.70 .0 $33.25 your water consumption.The average energy charge is in-
In1portal1t Information Inside...
It's Easy To Conserve Water.
District Receives Upgraded Bond Rating;
San Diego County has a
semi-arid climate that re-
ceives only about 10 inches
of rainfall per year.'This
does not provide enough
water to meet local needs
and the region must im-
port as much as 90 percent
ofits water from the Colo-
rado River and Northern
California.
To maintain our quality
oflife and ensure adequate
water supplies now and for
future generations,San
Diego county residents are
The credit rating
agency,Standard and
Poors,has upgraded the
bond rating ofthe Otay
Water District from A+to
AA-.Fitch Ratings,an-
other prominent credit
rating agency,also gave
the district the same rat-
lng.
The AA-rating reflects
the increased credit wor-
thmess of the district,and
means it paid less interest
on $42 million in bonds it
issued for several con-
struction projects.
The projects include
two 10 million-gallon res-
ervoirs,a pump station,
and a recycled water pipe-
line that will connect the
district to the City of San
Diego's South Bay Water
Reclamation Facility.
encouraged to make a con-
scious effort to use our
limited supply of water as
efficiently as possible.
The Otay Water District
offers a number ofpro-
grams to save water both
indoors and outdoors.For
useful ways to conserve
water,visit our website
www.otaywater.gov and
click on any of the useful
conservation links.
Or,visit the Water Con-
servation Garden located
on the campus ofCuya-
"The AA-rating from
these prominent credit
rating agencies is a strong
measure ofthe district's
ability to meeting its
financial obligations,and
it validates all the work we
are doing on behalf ofour
customers,"said Joe
Beachem,Otay Chief
Financial Officer."It's a
tribute to the commit-
ment,vision and direction
of the district,and the
savings for our customers
are real and significant,"
added Beachem.
Credit ratings range
from "AAA"the highest
rating possible to "D"for
default.An upgrade re-
flects the rating agencies'
independent assessment
of the district's overall
capacity of meeting its
maca College.The 4.5
acre demonstration garden
has more than 400 vaneties
of drought tolerant,na-
tive,and California
Friendly plants to inspire
any gardener.
For more information
about operating hours,
tours or classes at the Wa-
ter Conservation Garden,
visit their website at
www.thegarden.org.
finanCIal obligations.
In a press release an-
nouncing its action,Fitch
Ratings noted "The AA-
rating reflects Otay's
diversification of its
imported water supply,
strong financial perform-
ance,strategic planning
practices,and substantial
revenue funding ofongo-
ing capital needs related to
growth in the service
territory."
Savings to district cus-
tomers as a result of the
upgrade could total as
much as $1.5 million,
while the infrastructure
upgrades "will result in
improved supply diversity
and reliability of Otay's
water supply,"according
to Fitch.
How are non-residential sewer rates calculated?
To meet State ofCalifornia requirements,customers must pay their fair share ofsewer costs.The Otay Water
District is required to determine sewer rates in accordance with the State's Revenue Program Guidelines.The
formula takes into consideration the cost associated with daily flow,chemical oxygen demand (COD)and the
removal of suspended solids (SS).The COD and SS determine the strength factor as being high,medium or
low,consistent the State Water Resources Control Board guidelines.
Monthly bills are calculated based on Assigned Service Units (ASU).One ASU is equal to the deJ;11a:gd placed
on the system by a residential unit.ASUs are calculated by multiplying the daily flow by the strerlgtli factor.
Daily Flow x Strength Factor =Assigned Service Unit
Strength Factors
1.0 Churches
1.0 Low Strength Commercial
1.238 Medium Strength Commercial
2.203 High Strength Commercial
The sewer bill is then calculated by multiplying ASUs by the rate per ASU.This charge is increasing .55¢per
ASU from $32.70 to $33.25.The proposed 1.7%rate increase would become effective January 1,2008.
About tile Otay Water District-
The Otay Water District is a water and sewer service agency,more specifically,a California special district,authorized
in 1956 by the State Legislature under the provisions ofthe Municipal Water District Act of 1911.Its ordinances,
policies,taxes and rates for service are set by five directors,elected by voters in their respective divisions to serve
staggered,four-year terms on the governing board.The board ofdirectors meets in open public session on the first
Wednesday of each month at 3:30 p.m.,at district headquarters.The public is welcome to attend these m~etit}gs.,
The district provides water service to customers within 125.5 square miles ofsoutheastem San Diego County,
California.Otay facilities serve the water and sewer service needs ofapproximately 190,000 people living in the
communities of Spring Valley,La Presa,Rancho San Diego,Jamul,eastern Chula Vista,and Otay Mesa along the
international border with Mexico.The potable water delivered by the district is purchased from the San Diego County
Water Authority,which in turn,purchases this water from the region's primary importer,the Metropolitan
Water District of Southern California.
The Otay Water District also owns and operates a wastewater collection and reclamation system,providing public
sewer service to 15,200 sewer customers through 4,630 accounts to homes and businesses within the Jamacha drainage
basin.At the heart ofthis system is the Ralph W.Chapman Water Recycling Facility.Each day,the Chapman facility
produces up to 1.3 million gallons of high-quality recycled water.Through a dedicated distribution system,the
recycled water is transported to eastern Chula Vista where it is used to irrigate golfcourses,playing fields,public
parks,roadway landscapes,and open space.
AGENDA ITEM 7a
STAFF REPORT
October 3,2007
DIV.NO.All
MEETING DATE:
Rita Bell,Finance Manager W.O.lG.F.NO:
Joseph R.Be~Chief Financial Officer
German Al~istant General Manager
Adopt Ordinance No.513 Amending Section 25,Rptes and
Conditions for Water Service;and Section 53,>'Fees,Rates,
Charges and Conditions for Sewer Service of the District's
Code of Ordinances
Regular Board
SUBJECT:
TYPE MEETING:
SUBMITIED BY:
APPROVED BY:
(Chief)
APPROVED BY:
(Asst.GM):
GENERAL MANAGER'S RECOMMENDATION:
That the Board adopt Ordinance No.513 of the Board of Directors
of Otay Water District Amending Section 25,Rates and Conditions
for Water Service;and Section 53,Fees,Rates,Charges and
Conditions for Sewer Service of the District's Code of
Ordinances
COMMITTEE ACTION:
See Attachment A.
PURPOSE:
To obtain approval from the Board,"to adopt Ordinance No.513 >
amending the following items in Section 25,Rates and Condit~o~~
for Water Service;and Section 53,Fee,Rates,Charges and "
Conditions for Sewer Service.
Amending the following sections:
Section 25.03 Water Rates,Charges and Fees
E.Rates and Charges for Water Service
1.(b)&(c)Domestic Service
2.(b),(c)&(d)Multiple Residential
3.(b),(c)&(d)Business,Domestic and
Agricultural Combined
4.(c)Publicly-Owned Establishments
5.(b)&(c)Commercial Agricllltural
7.1.(b)&(h)Non-Agricultural Irrigation Water
Service
7.2.(b)&(d)Irrigation using Non-Potable and
Reclaimed Water
8.(c)&(d)Reclaimed Water
9.(b)Water Service under Special Agreements
13.(c)Service for Fire Protection
G.Energy Charges for Pumping Water
Section 53.11 Sewer Service Rates and Charges
E.(1)-(6)Commercial Sewer Charges
User Classification
Adding the following items in Section 53 Fees,Rates,Charges,
and Conditions for Sewer Service:
Section 53.11 Sewer Service Rates and Charges
B.Residential Sewer Charges (1),(2),(3)&(4)
C.Single Residential Winter Averaging
(1),(2),(3)&(4)
D.Multi-Residential Charges (1~,(2)&(3)
E.Commercial Sewer Charges
Institutional
Deleting the following item in Section 53 Fees,Rates,Charges
and Conditions for Sewer Service:
Section 53.12 Reduced Sewer Charges for Low-Income Customers
ANALYSIS:
SUMMARY
In the April 2007 budget workshop,the Board of Directors
adopted the FY 2008 budget and was presented with the updated
six-year rate model.Leading up to this meeting,the budget •,~.,
process evaluated revenues,expenditures,and construction c~stis
for the 2008 fiscal year,and projected these costs and reve~ues
out an additional five years within the rate model.The rate
model looks at the impact on reserves and debt ratios to ensure
financial stability.As a result of the budget process,the
following rate increases and methodology changes are recommended
as prescribed in the attached Code of Ordinances:
• A 5.4%rate increase for Potable and Recycled customers
(See Attachment C Section 25.03).This pass-through rate
increase is due entirely to the rate increases implemented
by the San Diego County Water Authority (CWA)and the
Metropolitan Water District (MWD).
• A 1.7%increase for sewer customers and a change in
methodology to a winter-consumption based sewer charge (See
Attachment D Sections 53.11 and 53.12).These sewer rate
changes were approved at the May 2,2007 budget workshop
and are subject to a Proposition 218 hearing.This rate
increase is to cover cost increases including pass-through
inc~eases,new regu=.~_2s'and operating increases.
FISCAL IMPACT:$-:::t~
./'{?
The Fiscal Year 2008 budget anticipated the additional revenues
that will be generated by these rate increases.These revenues
ensure continued funding for the District's administration,
maintenance,and operations,and are consistent with the
recently adopted Strategic Plan.
The proposed increase in potable revenues is approximately
$1,127,000 and for recycled revenues the increase is $97,600.
The change in sewer rates will bring more equity to ratepayers
and generate approximately $22,600 in additional revenue.
These rate increases are needed to balance the Operating Budget
and ensure the financial stability.
STRATEGIC GOAL:
Ensure financial health through formalized policies,prudent
investing,and efficient operations.
LEGAL IMPACT:
;/,.,
-~;,-:~
Attachments:
A.Committee Action Form
B.Ordinance No.513
C.Strike-through copy of Section 25
D.Strike-through copy of Section 53
E.Proposed copy of Section 25
F.Proposed copy of Section 53
ATTACHMENT A
Adopt Ordinance No.513 Amending Section 25,Rates and
Conditions for Water Service;and Section 53,Fees,Rates,
Charges and Conditions for Sewer Service of the District's
SUBJECT/PROJECT<:Code of Ordinances
COMMITTEE ACTION:
The Finance,Administration and Communications Committee
reviewed this item at a meeting held on September 17,2007.The
following comments were made:
•Staff reviewed past events and actions by the board
related to the proposed rate increases:
May 2,2007:
The Board approved,in concept,of the proposed
winter consumption based sewer methodology rate
structure.
May 29,2007:
The Board adopted the Fiscal Year 2007 budget.
July 10,2007:
Staff presented to the board the proposed
Proposition 218 notices to be mailed to the
district's customers.
August 16,2007:
Propositon 218 notices were mailed to the
district's customers.
October 3,2007:
A public hearing will be held to hear the
publics'comments with regard to the proposed.
rate increases.Staff will be requesting that ~
the board adopt the proposed rate increases
following the hearing.
•The committee inquired how many customers had utilized
the District's website calculator to estimate water and
sewer bills if the proposed rate increases were
implemented.Staff indicated that they did not have the
figure,but would check with the district's Information
Technology Department.(Staff had inquired with the IT
Department and the water calculator had 98 visits and the
sewer calculator received 55 visits from August 15
through September 23).
•The committee suggested that a notice be included in the
customer pipeline newsletter regarding the website
calculator tool.
•Staff noted that they were submitting the website
calculator tool for an Innovation Award to the California
Society of Municipal Finance Officers.
It was noted that this was an informational item only.
Attachment B
ORDINANCE NO.513
"AN ORDINANCE OF THE BOARD OF DIRECTORS OF THE
OTAY WATER DISTRICT AMENDING SECTIONS 25,RATES
AND CHARGES FOR WATER SERVICE,AND SECTION 53,
SEWER SERVICE RATES AND CHARGES,
OF THE DISTRICT'S CODE OF ORDINANCE
BE IT ORDAINED by the Board of Directors of Otay Water
District that the language in Section 25,Rates and Charges for
Water Service,and Section 53,Sewer Service Rates and Charges,
of the District's Code of Ordinances be amended as per attached
copy.
NOW,THEREFORE,BE IT RESOLVED that the amendments to
Sections 25 and 53 of the Code of Ordinances shall become
effective January 1,2008 upon ad~ption of this ordinance.
PASSED,APPROVED AND ADOPTED by the Board of Directors Qf
the Otay Water District at a regular meeting duly held this 3rd
day of October,2007,by the following roll call vote:
1
AYES:
NOES:
ABSENT:
ABSTAIN:
\1
ATTEST:
Secretary
2
President
Attachment C
SECTION 25 RATES AND CONDITIONS FOR WATER SERVICE
25.01 SERVICE AREA
Water service shall be furnished by the District only to
property located in a water improvement district within the Dis-
trict.Water service to property located outside an improvement
di~trict may be furnished only upon prior approval of the Board
of Directors.Temporary water service to property located
outside an improvement district may be furnished,in accordance
with Section 25.03.E.12,upon the approval of the General
Manager.
25.02
25.03
DEFINITION OF "H.C.F."AND "UNIT OF WATER"
As used in the Code the terms "H.C.F."and "unit of water"are
interchangeable and each shall mean 100 cubic feet or 748
gallons of water.
WATER RATES,CHARGES AND FEES
Water service furnished by the District shall be under the
categories of services and at the rates,charges and fees as set
forth below.Said rates,charges and fees may be increased up
to five (5)percent per year to pass through increases in costs
imposed by the San Diego County Water Authority ("CWA")and/or
the Metropolitan Water District ("MWD").
A.Set-up Fees for Accounts.A set-up fee of $10 shall be
charged for each account transferred to another customer.
A deposit will be required of all customers who do not own
the property to be served.See Section 25.04 for deposit
amounts.
B.Monthly System Charge.Each water service customer shall
pay a system charge for:water system replacement,main-
tenance and operation expenses.The charge shall ~ejmade
monthly under each water service account and shall~be based
on the size of the water meter or meters in service,as set
forth in Paragraph E of this Section 25.03 for each
category of water service described.The system charge
shall start upon installation of the meter.
C.Monthly MWD &CWA Fixed Charges.Each water service
customer shall pay a monthly MWD &CWA fixed charge,as
set forth below,to pass-through fixed charges from these
agencies to pay the following:MWD Readiness to Serve
Charge and Capacity Reservation Charge;SDCWA
Infrastructure Access Charge;Customer Service Charge and
Emergency Storage Charge.
25-1 Revised h/-2,Qj."Ii<c_Di 03/()7
.fc be i~1'p]~lr~~l1te0 01/01/qS
D.Water Conservation Program.
1.
,I 2.
3.
4 .
The Otay Water District has adopted a Water Shortage
Contingency Plan with three conservation stages as
defined in Section 39.06.
The water shortage contingency Plan establishes water
savings targets depending on water supply conditions
to discourage excessive use of water during a water
shortage.
Each conservation stage shall become effective within
the District as provided in section 39 A07.
District reduction goals for each conservation stage
shall go into effect as of the effective date of the
stage.The goals are set forth in section 39.07.
E.Rates and Charges for Water Service.The rates and charges
for water service furnished by the District shall be as
follows:
1.DOMESTIC SERVICE
(a)Defined as:Water service for single residential
household and other domestic uses (other than
that provided for in Paragraph 2 below).
(b)The base rates for water furnished under each
block of service under this category shall be as
follows:
Number of H.C.F.
Furnished
1 - 5
6 -10
11 -35
Over 36
Rate per
H.C.F.
$1.W12
$1.-+SSS
$1-2.01.94
$2.~94
Customers who use more than 10 units per month
shall not receive the benefit of the lower rate
for units 1 through 5.These customers will pay
$1.+&85 for units 1 through 5.
(c)The monthly system charges for water service in
this category shall be as follows:
Meter
Size
3/4"
1"
System
Charge
H12.30
18.89.80
25-2
MWD &CWA
Fixed Charge
3.~85
~6-.---r5
Charge
per Month
14.8516.15
23.8025.95
Revised "f-3-0!G610/0j/O!
ro be implemented OliOI/OS
2.
1-1/2"-3-5-38.75
2".§-9-6~W95
MULTIPLE RESIDENTIAL
10.6511.60
18.4520.05
46.4050.35
78.0585.00
"
(a)Defined as either individually metered or master
metered:Water service for multiple residential
households including for example duplex,
townhomes,apartments and mobile homes.
(i)Individual metered further defined as
multiple dwelling units that have individual
meters for each unit.
(ii)Master metered further defined as multiple
dwelling units that share a'meter.
(b)The base rates of water furnished for each
dwelling unit under each block of service in this
category shall be as follows:
Number of H.C.F.
Furnished
0-4
Over 4-15
Over 15
Rate per
H.C.F.
$1.-=t-8-85
$~2-.-o1
$2.&694
(c)The monthly system charges for water service in
this category shall be as follows:
Meter
Size
3/4"
1"
1-1/2"
2"
3"
4"
6"
10"
System
Charge
22.0024.00
33.9036.95
47.6551.95
59.6064.95
95 :'90104.55
109.80119.70
~23 9.-4--§'2 0
4-1--8-4~6--.9-8-0
MWD &CWA
Fixed Charge
3.-5-5-85
.§-;-6-§-6.15
M11.6-§-0
-1--8-2 0-.-0 5~
M36.-G95
-§-g6~~I5
-±-%·1IS.4-§.5 0
ti6300.+5-3O
Charge
per Month
:yj27.-5-5-85
-3-9-43 .-5-5-TO
-§-8-63 .J--G55
-=t-8-85 .-G-§-00
129.95141.50-1-6-8-1~2.0085~354.-9-070
-6-%'7~9~O
(d)In addition to charges for water furnished,a
monthly charge will be made for service provided
through one meter to more than one occupancy at
the rate of $~3.~85 per month for each unit in
a multiple residential building.
3.BUSINESS,DOMESTIC AND AGRICULTURAL COMBINED
(a)Defined as:Water service for commercial or
industrial business establishments;and domestic
and agricultural combined (which is service
provided through one meter but which combination
25-3 Revised i3!'l-Q/-OGI0/0J/O!
To be .i_ll1p J.e~le}l~:ed 01/9.]/08
II
is not provided for under the category of
COMMERCIAL AGRICULTURAL).
(b)The base rate for water furnished under this
category shall be $l.~~~per H.C.F.
(c)In addition to charges for water furnished,a
monthly charge will be made for service provided
through one meter to more than one occupancy at
the rate of $3.~85 per month for each unit in a
commercial or industrial building.
(d)The monthly system charge for water service under
this category shall be as follows;,,
Meter
Size
3/4"
1"
1-
1/2"
2"
3"
4"
6"
10"
System
Charge
24.0022.00
36.9533.90
51.9547.65
64.9559.60
104.5595.90
119.70109.80
239.20219.45
456.60~L8.90
MWD &CWA
Fixed
Charge
3.85 3.55
6.15~
11~0.65
20.0518.45
36.9534.05
63.1558.20
115.50106.45-
300.30276.75
Charge
per Month
27.8525.55
43.1039.55
63.5558.30
85.0078.05
141.50129.95
182.85168.00
354.70325.90
756.90695.65
4.PUBLICLY-OWNED ESTABLISHMENTS
(a)Defined as;Water service for any public or
governmental agency,which does not include
service solely for landscape watering or irri-
gation purposes.
(b)The base rate;for water furnished under this
category shall be $0.08 more per H.C.F.~h~n the
Business rate due to the District's inability to
collect availability charges.
(c)The monthly system charge for water service under
this category shall be as follows;
Meter
Size
3/4"
1"
1-1/2"
2"
3"
4"
6"
System
Charge
24.0022.00
36.9533.90
51.9547.65
64.9559.60
104.5595.90
119.70109.80
239.20219.45
MWD &CWA
Fixed Charge
3.85~
6.15~
11--:6OT0.65
20.0518.45
36.9534.05
63.1558.20
115.50106.45
Charge
per Month
27.8525.55
43.1039.55
63.5558.30
85.0078.05
141.50129.95
182.85168.00
354.70325.90
25-4 Revised 5j~DI~610/0J/Oi
-ra be in~]eme!lted 01/01/08
10"-4-±-B4 5 6--;-.-9-60-8-R6300.-=t-530 -6-9-§.75 6 .-&§.90
"
5.COMMERCIAL AGRICULTURAL
(a)Defined as:Water service for growing or rais-
ing,in conformity with recognized practices of
husbandry,for the purpose of commerce,trade or
industry,or for use by public educational or
correctional instructions or agricultural,
horticultural or floricultural products and
produced
(i)for human consumption or for the market,or
(ii)for the feeding of fowl or i~vestock pro-
duced for human consumption or for the
market,or
(iii)for feeding fowl or livestock for the pur-
pose of obtaining their products for human
consumption or for the market,such products
to be grown or raised on a parcel of land
having an area of not less than one acre
utilized exclusively therefore.
(b)The base rate for water furnished under this
category shall be $l.~~per H.C.F.
Agricultural water customers authorized to
participate in MWD's "Interim Agricultural Water
Program"(IAWP)shall receive a $0.33 discount
per H.C.F.from the base rate and shall be
subject to the following provisions under the
program:During a water shortage,IAWP customers
are required to reduce their water usage by 30%.
Additional cutbacks required beyond 30%will be
applied to IAWP and M&I customers equally.,;:
~~Ji
(c)The monthly system charge for this category of
water service shall be as follows:
Meter
Size
3/4"
1"
1-
1/2"
2"
3"
4"
6"
10"
System
Charge
24.0022.00
36:9533.90
51.9547.65
64.9559.60
104.5595.90
119.70109.80
239.20219.45
456.60418.90
25-5
MWD &CWA
Fixed
Charge
3.85~
6.15-§----;-6§
11-:6010.65
20.0518.45
36.9534.05
63.1558.20
115.50106.45
300.30276.75
Charge
per Month
27.8525.55
43.1039.55
63.5558.30
85.0078.05
141.50129.95
182.85168.00
354.70325.90
756.90695.65
Revised ""/-]"G-!-GGJO/D3/D7
To be jmplement"ed D]/08
(d)Commercial agricultural water service shall be
furnished only under the following conditions:
(i)Upon request of the District each customer
for such service shall sign and file with
the District a written certification,in the
form prescribed by the District,stating
that the said water service is being used or
will be used exclusively for agricultural
purposes as defined above.
(ii)Commercial agricultural water service shall be
furnished on an interruptibl~basis.When the
demand for such service from a customer or
customers exceeds the District supply of water
available for such service,or where the
capacity of District facilities is not adequate
to meet the demand for service,the District
may reduce or cease delivery of water for
agricultural purposes pending the restoration
of the supply of water or the availability of
facilities to deliver water in the amounts
requested.
6.TEMPORARY WATER SERVICE
(a)Defined as:Water service provided on a temporary
basis pursuant to Section 31 of this Code.
(b)If capacity fees have not been paid by the
customer,the base rate for water furnished under
this category shall be two times the base rate
charged customers in the same category of service
on a permanent meter basis.
(c)If the customer is in an Improvement Distr~ct and
has paid capacity fees,the base rate fat ~ater
furnished under this category shall be the base
rate charged customers in the same category of
service on a permanent meter basis..
7.NON-AGRICULTURAL IRRIGATION WATER SERVICE
1.IRRIGATION USING POTABLE WATER
(a)Defined as:Potable water service provided
solely for irrigation of landscaping as
defined in Section 0.02 of the Code in open
space areas including those owned by public
or private entities.This service can be
provided on a permanent or temporary meter
basis.
25-6 Revised §+3D/06;:0/03/07
To bee ].mpl(,multed 01/01/08
(b)Base Rate:For privately owned permanent
water service under this category,the base
rate for water furnished shall be $1.~98
per H.C.F.For publicly owned permanent--
water service,the base rate shall be $0.08
more per H.C.F.than the privately-owned
rate due to the District's inability to
collect availability charges.
(c)Allocation under normal conditions (i.e.,no
conservation stage in effect):An irrigator
may receive a seasonably adjusted allotment
of water equal to approximat~ly 46 inches
per year per square foot,for the actual
area to be irrigated*(as defined in Section
0.02 of the Code).It is the customer's
responsibility to provide to the District
accurate and current area measurements.
(d)Allocation when conservation stage alert in
effect:During a Stage II water shortage
where the District needs to reduce its
overall water demand by 25%or more,the
District's non-agricultural irrigation
accounts will be allocated water based upon
their irrigated landscape square footage.
During a stage III water shortage,all
outdoor irrigation may be prohibited as
referenced in section 39.06.
(e)Water allocation enforced during shortage
conditions:During a stage II water shortage
where the District is expected to red~ce its
water use by 25%or more,non-agric~l~ural
irrigation accounts will be expecte~to
adhere to their water allocation or;pay
penalties as a result of exceeding their
allocation.
(f)Multiple Accounts:Customers with multiple
meters may request the monthly allocation
provided for in Section 25.03.E.7(c)and (d)
to be applied to the entire site served by
'The allocation of 80%of the evapotranspiration rate for cool season grass grown in the
District has been determined to be more than adequate for the effective irrigation of
virtually any plant material.
25-7 Revised f,l-30-106LO/O /in
.lu 0("inJp)emE:n~ed D~/Ol/03
those meters.Exceptions or modifications to
this provision may be approved by the
General Manager on a case-by-case basis.
(g)Temporary Water Service:For temporary
water service under this category,the water
service rate shall be two times the rate for
permanent service under (b)above.
(h)Monthly system charge:The monthly system
charge for potable non-agricultural
irrigation water service shall be as
follows:
Meter
Size
3/4"
1"
1-1/2"
2"
3"
4"
6"
10"
System
Charge
24.0022.00
36.9533.90
51.9547.65
64.9559.60
104.5595.90
119.70109.80
239.20219.45
456.60418.9-G-
MWD &CWA
Fixed
Charge
3.85~
6.15~
11~0.65
20.0518.45
36.9534.05
63.1558.20
115.50106.45
300.30276.75-
Charge
per Month
27.8525.55
43.1039.55
63.5558.30
85.0078.05
141.50129.95
182.85168.00
354.70325.90
756.90695.65
2.IRRIGATION USING NON-POTABLE AND RECLAIMED WATER
(a)Defined as:Non-potable and reclaimed water
service provided solely for irrigation of
landscaping as defined in Section 0.02 of
the Code in open space areas including those
owned by public or private entities.This
service can be provided on a permanent or
temporary meter basis.See Section
25.03.E.7.1(a)and (b)for other
requirements regarding the authorized ,use of
non-potable and reclaimed water.~~I..:;"..1,_-
(b)Base Rate:For privately owned permanent
water service under this category,the base
rate for water furnished shall be $i.~67
per H.C.F.For publicly owned permanent
water service,the base rate shall be $0.08
more per H.C.F.than privately-owned rate
due to the District's inability to collect
availability charges.
(c)Temporary Water Service:For temporary
water service under this category,the water
service rate shall be two times the rate for
permanent service under (b)above.
25-8 Revised 'S/-Md-!QG 10/03/0'j
TO~~f.-~in~p_~~t_n_~:nt~~~~9-~/Cl!0'2
(d)Monthly system charge:The monthly system
charge for non-potable and reclaimed non-
agricultural irrigation water service shall
be as follows:
8.RECLAIMED WATER
Meter
Size
3/4"
1"
1-1/2"
2"
3"
4"
6"
10"
System
Charge
22.0027.85
33.9042.90
47.6~60.30
59.6075.40
95.90121.30
109 . 80"13 8 .90
219.45277.60'
418.90529.70
(a)Defined as:Non-potable water service provided from
water produced by the District's water reclamation
plant and other non-potable sources and offered for
sale by the District for purposes other than
irrigation or landscaping (see 25.03.E.7.2 above for
irrigation purposes).Reclaimed water is non-
potable.Reclaimed water shall not be used for
domestic purposes and all other uses must comply
with federal,state and local laws and regulations
regarding use of reclaimed water.
(b)The provisions of this Code,relating to cross-
connections and backflow protective devices,shall
be strictly enforced for use of reclaimed water.
(c)The base rate for privately owned permanent
service under;this category shall be $1.~67 per
H.C.F.For publicly owned permanent wat~r:,-
service,the base rate shall be $0.08 moreiper
H.C.F.than the privately-owned rate due'to the
District's inability to collect availability
charges.
(d)The monthly system charge for permanent reclaimed
water service shall be as follows:
Meter
Size
3/4"
1"
1-1/2"
2"
3"
4"
25-9
System
Charge
27.8522.00
42.9033.90
60.3047.65
75.4059.60
121.3095.90
138.90109.80
Revised b/~g/~~10!03/07
To bejmpl~rnent"ecl 01/01/08
6"277.60219.45
10"529.70418.90
9.WATER SERVICE UNDER SPECIAL AGREEMENTS
(a)Defined as:Water service provided under express
agreements approved by the Board of Directors for
service to golf courses,which service may be
curtailed or interrupted by the District under
conditions provided in such agreements.
(b)For water service under this category the base rate
for water furnished shall be $l.~~per H.C.F.
10.TANK TRUCKS
(a)Defined as:Water service provided for the
filling of tanks on motor vehicles transporting
water used for other than earth grading purposes,
which service shall be made only through a
portable meter issued by the District to a
customer specifically for use in accordance with
the provisions herein for service.
(b)The rate for water furnished under this category
shall be two times the rate for BUSINESS,
DOMESTIC AND AGRICULTURAL COMBINED in section
25.03.E.3.Payment of charges shall be made as
provided in paragraph 10(c)(4);provided that
there shall be a minimum charge of $15 for this
service.
(c)Requirement for Use of Water Meter
(1)To receive such service,the customer shall
use a water meter furnished by the District
to measure the amount of water furnished.
The customer shall deposit the foll~wing
amount with the District for use of the
meter:
Meter Size Deposit
4"$850
(2)Upon termination of the service,the Dis-
trict will refund the amount of deposit
remaining after making the following
deductions:
(i)Cost of repairing or replacing the
meter,fire hydrant and/or any fittings
damaged or lost while in use;and
25-10 Revised &/J~jDG]:O!03/07
To b.e i.mplement:ed 01/0J/0:::-'
(ii)Unpaid charges for water used or other
applicable charges.
(3)Prior to the end of each six month period
following issuance of a meter under this
section,or at the request of the District,
whichever is earlier,the customer shall
return the meter to the District for
inspection,repair,or calibration as deemed
necessary by the District.
(4)Payment for water service under this cate-
gory shall be made as follows:,,
(i)On or before the first day of each
month following issuance of the water
meter the District shall issue its
statement for water service furnished
during the preceding month.
(ii)The statement shall be based on the
amount of water actually used,which
shall be determined by District reading
of the meter or by a report made by the
customer to the District in the manner
prescribed by the District.
(iii)Where the actual amount of water used
cannot be made as provided in (ii)
District shall issue its statement for
charges based on estimates of water
that may have been used.Such
estimates shall be determined by the
District.Such estimates shall be
reconciled with actual amounts used
when the customer returns the me~er to
the district as provided in paiadraph
(3)above.
(iv)Payments shall be made by each:customer
of this service in accordance with
Section 34 of this Code.
25-11 Revised 2,fJ,lJ-I-,)fi:O!OJ /[)!
To be in~lemented Ol/Ol/Oa
11.WATER SERVICE OUTSIDE DISTRICT
(a)Defined as:Water service for property outside
the exterior boundaries of the District.This
service will be provided only upon prior approval
of the General Manager when there is a surplus of
water available over and above the existing needs
for service in the District.This service is
temporary and may be terminated on written notice
from the District.Customers for this service
are sometimes referred to as "outside users."
(b)Customers applying for this category of service
shall pay an application fee of $~OO.
(c)The rate for metered water furnished under this
category shall be two times the rate charged cus-
tomers for the same category of water service on
a permanent meter basis under this Section 25.03,
plus a monthly system charge at the rate set
forth in the category of water service being
furnished.
(d)Customers requesting only a fire service or a
fire hydrant under this category shall be charged
a capacity fee based on one (1)EDU for a
permanent meter in the Improvement District from
which the fire service derives its flow,plus a
monthly system charge at the rate set forth in
the category of water service being furnished.
12.WATER SERVICE OUTSIDE AN IMPROVEMENT DISTRICT
(a)Defined as:Water service on a temporary b?sis
for property lying within the boundaries ;;0:(:;the
District,but not within a water improvement
district.Customers for this service are some-
times referred to as "outside users."
(b)Customers applying for this service shall pay an
application fee of $275.The District will
review the application to determine whether the
land to be served should be annexed to an
improvement district.If it is determined that
annexation is not practical,the Board of
Directors may authorize service as an outside
user.This temporary service will be reviewed
periodically until it is determined that the
property must be annexed to an improvement dis-
trict.
25-12 Revised b!clO-,LQC;10/03 01
['lo be impl emented 01/'01/0l'
(c)The rate for water furnished under this category
shall be two times the rate charged customers for
the same category of water service on a permanent
meter basis under this Section 25.03,plus a
monthly system charge at the rate set forth in
the category of water service being furnished.
(d)Upon approval of the Board of Directors,a cus-
tomer,who has paid all construction costs for
facilities necessary to serve the customer's
property in lieu of annexation to a water
improvement district,shall be exempt from the
provision for this category of service.
13.SERVICE FOR FIRE PROTECTION
(a)Defined as:Water service provided by the Dis-
trict for use solely in fire hydrants or fire
sprinkler systems from lines or laterals con-
nected to District water mains.
(b)The District will not make a charge for the quan-
tity of water used for fire protection purposes.
(c)The monthly system charge for this category of
service shall be $23.3025.40 per month for each
connection to a District water main made for fire
protection service.
14.WATER SERVICE TO PROPERTY NOT SUBJECT TO DISTRICT
TAXES
(a)Pursuant to Section 71613 of the California Water
Code,the District may furnish water to property,
not subject to District taxes,at special rates,
terms and conditions as are determined b~~e
Board of Directors for such service.Such 'rates,
terms and conditions shall be uniformly applied
to like classes and conditions of service in the
same improvement district or geographical area.
F.Surcharges for Quantities of Water Used in Excess of
Monthly Base Usage Allowance.In addition to the water
rates and charges in this Section 25.03,a surcharge shall
be paid by each customer for water furnished through
permanent meters one inch or greater in size,when,in any
month,the number of units of water furnished to the
customer exceeds the monthly usage allowance,shown in the
schedule set forth below for the size of meter being used.
A unit is 100 cubic feet or 748 gallons of water.
Surcharges shall be applied at the rate of $0.04 per unit
25-13 Revised b-;'3Q/Gfi '_0/03/
"lo oe~inlpJ cmcnteeJ OJ/01/0(1
for the number of units of water shown in Category I usage
in said schedule,and at the rate of $0.06 per unit for the
number of units shown in Category II Usage in said
schedule.
The surcharges shall be made monthly in accordance with the
following schedule:
"Non-Surcharge Category I Category II
Meter Monthly Unit Usage at Usage at
Size Usage Allowance $0.04 per Unit $0.06 per unit
5/8"-3/4"30 None None
1"75 76-225 226 &over
1-1/2"150 151-400 401 &over
2"240 241-600 601 &over
3"480 481-1200 1201 &over
4"750 751-1800 1801 &over
6"1500 1501-4000 4001 &over
10"3450 3451-8000 8001 &over
G.Energy Charges for Pumping Water.In addition to water
rates and other charges provided for in this Section 25.03,
potable water customers shall be charged an energy pumping
charge based on the quantity of water used and the
elevation to which the water has been lifted to provide
service.The energy pumping charge shall be made at the
rate of $0.~034 per 100 cubic feet of water for each 100
feet of lift or fraction thereof above the base elevation
of 450 feet.
H.Additional Water Charge for Service in the North District.
In addition to other applicable water rates and charges
provided for in this Section 25.03,each customer receiving
water service in the North District shall pay a charge of
$0.08 per H.C.F.for water furnished by the District;
provided,however,the additional charge shall not,affiply to
the first 5 H.C.F.furnished during the billing cy4l~for
the customer's account under Section 25.03.E.1 DOMESTIC
SERVICE.The North District area is defined in Section
0.02 of this Code
All proceeds from charges collected pursuant to this
Section 25.03.H shall be set aside by the District in a
separate account and shall be used solely for payment of
costs and borrowings for construction,installation and
maintenance of water storage reservoirs,pump stations and
water lines to provide service in the North District.
I.Additional Water Charges and Monthly System Charges for
Service in the ID 9 Water Service Zone.
25-14 Revised"/-01 GIG"~D/03/
To b(-::implelre:~ted 01/0\/0(3
,I
1.
2 .
In addition to other applicable water rates and
charges provided for in this Section 25.03,effective
May 1,1986,each customer receiving water service in
the ID 9 Water Service Zone shall pay a charge of
$0.27 per H.C.F.of water furnished by the District;
provided,however,the additional charge shall not
apply to the first 5 H.C.F.furnished during the
billing cycle for a customer's account under Section
25.03.E.1 DOMESTIC SERVICE.The ID 9 Water Service
Zone area is defined in Section 0.02 of this Code.
In addition to the monthly system charges provided for
in Section 25.03.B,effective May 1,1986,each
customer receiving water service in the ID 9 Water
Service Zone shall pay a monthly meter system charge
of $2.00 for each meter in service.
3.All proceeds from charges collected pursuant to this
Section 25.03.H shall be set aside by the District in
a separate account and shall be used solely for pay-
ment of costs and borrowings for construction,
installation and maintenance of water storage reser-
voirs,pump stations and water lines to provide ser-
vice in the ID 9 Water Service Zone.
J.Additional Water Charges for Services in the ID 3,ID 10
and La Presa Water Service Zones.
1.In addition to other applicable water rates and
charges provided for in this Section 25.03,effective
May 17,1993,each customer receiving water service in
the ID 3,ID 10 and La Presa Water Service Zones shall
pay an additional charge per H.C.F.of water furnished
by the District as follows:
a.
b.
c.
ID 3
ID 10
La Presa
$.02 per H.C.F.
$.10,,'per H.C.F.
$.02 per H.C.F.
2.For subsequent years this surcharge shall increase
according to the following schedule:
a.ID 3
Calendar Year
1995
1996
1997
1998
1999
2000
2001
2002
Amount
.03
.04
.05
.06
.07
.08
.09
.10
25-15 Revised f,-/-,,\(j-l0(;lO/03/07
To be impLemented OJ /01/08
2003 .11
2004 .12
2005 .13
2006 .14
2007 .15
2008 .16
2009 .17
2010 .18"2011 .19
2012 .20
2013 .21
b.1D 10
Calendar Year Amount
1995 .11
1996 .12
1997 .13
1998 .14
1999 .15
2000 .16
2001 .17
2002 .18
2003 .19
2004 .20
2005 .21
2006 .22
2007 .23
2008 .24
2009 .25
2010 .26
2011 .27
2012 .27
2013 .27
2014 .27
2015 .27
2016 .27
2017 .27
2018 .27
c.La Presa
Calendar Year Amount
1996 .03
1999 .04
2002 .05
2005 .06
2008 .07
2009 .07
2010 .07
2011 .08
2012 .08
2013 .08
25-16 Revised ~!]Oj~6]O/9~/_9';
Tu be implement.ed 01/01/02,
25.04
3.The additional charge shall not apply to the first 5
H.C.F.furnished during the billing cycle for a
customer's account under Section 25.03.E.l DOMESTIC
SERVICE.
4.All proceeds from charges collected pursuant to this
Section 25.03.J shall be set aside by the District in
a separate account and shall be used solely for
payment of costs and borrowings for construction,
installation and maintenance of water storage,
reservoirs,pump stations and water lines to provide
service in the ID 3,ID 10 and La Presa Water Service
Zones,respectively.
DEPOSIT BY LESSEES OR NON-OWNERS OF PROPERTY
A.AMOUNT OF DEPOSIT
When an application for water service is made by a customer
who does not own the land to be served,the customer shall
be required to make a cash deposit to assure payment of the
account.In lieu of a deposit,the customer may have
payment of water service bills guaranteed in writing by the
owner of the property.The amount of deposit,determined
by the size of meter,shall be as follows:
Deposit for All Categories of Service
Meter With Wthout The
Size Owner's Guarantee Owner's Guarantee
3/4"$35 $75
1"$75 $150
1-1/2"$100 $200
2"$180 $360
3"$400 $800 :t"
$675 $1,350 .;~~4"y..~.i,
6"$1,650 $3,300
8"$2,200 $4,400
10"$2,750 $5,500
customer's deposit shall be applied to reduce or satisfy
any delinquent payment or other amount due the District at
the time of termination of water service to the customer.
Any portion of the deposit remaining after satisfaction of
the amount due shall be refunded to the customer that made
the deposit.
The deposits listed above may be waived for a new resi-
dential applicant where the applicant demonstrates credit
worthiness based upon prior rent payments,house payments,
25-17 Revised fi----/-:},-G--/--G 6:~[)I 0 ~/
Tc b~~~_n{p~~m~llt('d 01/01/n~:··
B.
C.
utility payments,a non-delinquent water account for one
year or other similar evidence of credit.
REFUND OF DEPOSIT
Where funds have been on deposit for twelve months in a
domestic service account and there has been no more than
one delinquent payment on that account during that period,
the District will refund the deposit to the customer.
LETTER OF CREDIT
A letter of credit,in a form approved by the General
Manager or Department Head of Finance,may,be submitted to
the District to satisfy the deposit require~ents.
25.05 SERVICE TO SUBSEQUENT CUSTOMERS
After a water meter has been installed for a customer and all
fees and charges have been paid,water service may be furnished
to a subsequent customer through the water meter installed
without payment of further charges,except for the set-up fee
for transferred accounts,payment of delinquent charges for the
applicant's service or other deposits that may be required by
this Code.
25-18 Revised §-!-cHJIOG1 G![1:;/0/
lu bE'implemented O"l/OJ/O~'
I SECTION 53
53.01
Attachment D
FEES,RATES,CHARGES AND CONDITIONS FOR SEWER
SERVICE
CONDITIONS FOR ACQUISITION OF SEWER SERVICE CAPACITY
Sewer service capacity may be acquired only for service
to a specific address l parcel of land,or a land development
project covered by an approved map.An approved map shall
mean a recorded final map,a recorded parcel map or a
tentative subdivision map that has been approved by the County
or by a City,where applicable,
53.02 SERVICE AREAS
A.Service Areas.Sewer service shall be furnished by
the District only to property located in Improvement District
No.14 (II 1.D.14 11 ),Improvement District No.18 (II 1.D.18"),
and Assessment District No.4 ("A.D.4"),and the Russell
Square Sewer Service Area.Sewer service to property located
outside such areas may be furnished only upon annexation to ID
18.
53.03 ACQUISITION OF SEWER CONNECTIONS FOR SERVICE IN I.D.
14,I.D.18 AND A.D.4
A.There shall be no connection capacity fee for sewer
service to parcels already annexed into Improvement District
No.14,Improvement District No.18 and Assessment District
No.4 on or after December 16,1998.
53.04 ACQUISITION AND PURCHASE OF SEWER CAPACITY FOR
SERVICE IN THE RUSSELL SQUARE SEWER SERVICE AREA
A.District Acceptance of Sewer Facilities for Russell
Square Area.Under an Agreement with Cal Dorado Developm~n~,
Inc.,dated June 28,1981,the District accepted title to~a~
sewer pump station,force main and appurtenances for a sewage
system to provide sewer service to the residential dwelling
units to be constructed within the parcels of land in San:.
Diego County Tentative Parcel Map 17150.Under an Agreement
with Cal Dorado Development,Inc.,dated June 18,1981,the
District agreed to provide service to such parcels on the
terms and conditions contained therein.On October 1,1984,
pursuant to Resolution No.2139,the District Board of Direc-
tors accepted title to the facilities.
B.Designation of Russell Square Sewer Area.The geo-
graphical area described on the District Map entitled "Russell
Square Sewer Service Area,"dated October 11,1988,on file in
the office of the District Secretary,is hereby designated as
the Russell Square Sewer Service Area.
53-1 Revised e/JQ/Qa10/3/07
To be implanted 1/1/08
C.Connection Fees for Connections for Sewer Service
through the Russell Square Sewer Pump Station.
,,
1.
2.
3.
4.
Establishment of Sewer Connection Fee
There is hereby established a connection fee
for each EDU of sewer service provided through
a connection to the District Russell Square
Pump Station.The number of EDUs for the con-
nection shall be as set forth in Section 53.09
of the Code.The amount of the fee shall be
determined at the rate of $7,500 for each EDU
of service.PaYment of the fee shal,l be made
by an applicant for sewer service through the
Russell Square Pump Station at the time appli-
cation for service is made.Since the Russell
Square Pump Station and force main were con-
structed by the developer or his assignee,at
their expense,for the purpos~of providing
service to the parcels within Tentative Parcel
Map 17150,the said fee of $7,500 for each EDU
shall not apply for connections for sewer ser-
vice to the parcels within said map.Such
exempt parcels are currently identified as
Assessor Parcel Nos.497-011-41,497-011-42,
497-011-44,497-011-46 and 497-011-47.
There is hereby established a monthly sewer
service charge to cover normal operational
costs of the Russell Square Pump Station and
force mains.The amount of the charge shall be
$200 per month for each EDU of service provided
through the Russell Square Pump Station.This
charge shall be reviewed by the Board of Direc-
tors from time tp time to assure that such
charges cover the costs for operation of the ~
sewer facilities.~~.~
The charges received by the District under:1
and 2 above shall be maintained in a separqte
account and shall be used by the District
solely for maintenance,replacement or repair
under C.1.above and for the operation of the
facilities under C.2.above.
In addition the customer for such service shall
pay the monthly service charge for sewer
service set forth in Section 53.11;and the
annexation fee for annexation to Improvement
District No.18,if it is necessary to annex
the parcel of land prior to receiving sewer
service.
53-2 Revised e/JG/Ge10/3/07
To be implanted 1/1/08
53.05 CHARGES FOR INSTALLATION OF SEWER LATERALS
Upon application for construction of one or more sewer
laterals,the customer shall pay such charges for the instal-
lation determined on the basis of actual costs incurred by the
District in performing the work.At the time of application,
the District will estimate the total costs to perform the
work."The customer shall deposit the estimated amount with
the District prior to commencement of the work.If actual
costs incurred are less than the amount deposited,the Dis-
trict shall refund the balance of the deposit to the customer.
If the costs incurred by the District exceed the amount
deposited,the customer shall reimburse the Distri~t for the
additional costs.
53.06 PAYMENT OF FEES.All fees prescribed in the Code
shall become owing,due and payable at the time application is
made to connect a premise to the sewer system of the District.
The fees shall be paid to the District prior to the issuance
of any permit authorizing the connection of ~uch premise to
the District sewer system.If the proposed connection cannot
be made,the fee may be refunded when approved by the General
Manager.
53.07 SEWER SERVICE USE CHANGES RESULTING IN INCREASED
SYSTEM UTILIZATION.The use of a sewer connection shall
be limited to the type and number of EDUs authorized by the
original wastewater discharge permit.Before adding any
additional equivalent dwelling units,buildings,modifying
existing buildings,or change occupancy type,the property
owner shall make a supplementary wastewater permit application
to the District for such change in use and pay additional
sewer annexation fees per EDU,if necessary,as may be appli-
cable.Periodic inspection of the premises may be made by the
District and if actual use is greater than estimated use,an
assessment for additional annexation fees shall be assessed in
accordance with the fee schedule in the then current Code bti
Ordinances.f
<
53.08.
1.
2 .
Wastewater Discharge Permit Issuance and Limitaiion.
A wastewater discharge permit shall be required for
any property for which a request is made to dis-
charge into the District sewerage system.
Every wastewater discharge permit shall expire by
limitations and shall become null and void,if the
construction or work authorized by such permit is
not commenced within 120 days from date of issuance
of such wastewater discharge permit or if the con-
struction or work authorized by such wastewater dis-
53-3 Revised §/~Q/Q610/3/07
To be implanted 1/1/08
3.
53.09.
1.
charge permit is suspended or abandoned for a period
of 120 days at any time after the work is commenced.
Before such work can be recommenced,a new waste-
water discharge permit application must be filed
with the District.The District may reactivate the
previous wastewater discharge permit provided that
wastewater quantity and type is the same as the
wastewater discharge allowed under the original per-
mit,and provided further that such suspension and
abandonment has not exceeded one year.Fees paid
for the previous wastewater discharge permit may be
credited toward the total permit fees required on
the new permit application.Reactivation of the
previous wastewater discharge permit shall be sub-
ject to district sewer capacity being available at
the time of new application and subject to any
additional costs or charges imposed during the
period of such suspension or abandonment.
Basis for Determination of EDUs.
The number of EDUs for sewer service shall be deter-
mined on the following basis:
a)Residential Facilities EDUs
1)Single Family Residence 1.0
(Includes manufactured homes,and mobile
homes which are on private lots
A secondary structure with a kitchen is
considered an additional EDU
2 )
3 )
4)
Apartments and Multiple Family Housing
Each individual living unit
Residential condominiums
Each individual living unit
Mobile Home and Trailer Parks
Per each individual space
..-,'1.p "
1.0
1.0
b)Commercial/Industrial Facilities
1)Food Service Establishments
a)Take-out restaurants with dis-
53-4 Revised e!JQ!Qe10/3/07
To be implanted 1/1/08
posable utensils,no dishwasher
and no public restrooms 3.0
b)Miscellaneous food establishments -
ice cream/yogurt shops,bakeries
(sales on premise only)3.0
c)1)Take-out/eat-in restaurants with
disposable utensils,but with
seating and public restrooms 3.0
2)For restaurants with reusable
utensils,seating and publ{d
restrooms one EDU is assigned
for each six-seat unit as fol-
lows:0-18 seats -3.0 EDU
(minimum).Each additional 6
seat unit will be assigned 1.0 EDU.
2)Hotels and Motels
a)
b)
Per living unit without kitchen
Per living unit with kitchen
0.38
0.60
3)Commercial,Professional,Industrial
Buildings,Establishments not specifi-
cally listed herein
a)Any office,store or industrial
condominium'or establishments.
First 1,000 sq.ft.
Each additional 1,000 sq.ft.or
portion thereof
,
l·t ;-:".1,
-o.~
b)Where occupancy type or usage is
unknown at the time of application
for service,the following EDUs
shall apply.This shall include,
but not be limited to,shopping
centers,industrial parks and profes-
sional office buildings.
First 1,000 sq.ft.of gross build-
53-5 Revised §!JO!OG10/3/07
To be implanted 1/1/08
ing floor area 1.2
Each additional 1,000 square feet
of gross building floor area.Por-
tions less than 1,000 sq.ft.will
be prorated.0.7
4)Self-service laundry per washer 1.0
5)Churches,theaters and auditoriums per
each 150 person seating capacity,or any
fraction thereof.(Does not include
office spaces,schoolrooms,day-cai~
facilities,food preparation areas,etc.
Additional EDUs will be assigned for
these supplementary uses.)1.5
6)Schools
a.
b.
c.
Elementary Schools -For
each 50 pupils or fraction
thereof
Junior High Schools -For
each 40 pupils or fraction
thereof
High Schools,Colleges and
Universities -For each
24 pupils or fraction
thereof
1.0
1.0
1.0
Additional EDUs ,will be prorated based
on above values.
The number of pupils shall be based on
the average daily attendance of pupils
at the school during the preceding fiscal
year,computed in accordance with the
education code of the State of California.
However,where the school has had no
attendance during the preceding fiscal
year,the General Manager shall estimate
the average daily attendance for the fiscal
year for which the fee is to be paid and
compute the fee based on such estimate.
53-6 Revised 9/~G/Gel0/3/07
To be implanted 1/1/08
7)Convalescent Homes
a)Skilled nursing care facilities,
psychological hospitals,con-
valescent hospitals;licensed by
the Department of Health.O.7/bed
b)Community Care Facilities with 16
or more beds licensed by the State
Department of Health.O.S/bed
c)Small Community Care Facilities
with 7 to 1S beds licensed by the
County Department of Social
Services O.S/bed
d)Community Care Homes with six or
fewer total residents,including
resident staff and housekeepers
(to be the same EDD as a single-
family residence).1.0
8)Other
In the case of commercial,industrial and
other business establishments such as bot-
tling works,supermarkets,markets,
deli/markets,convenience stores,hospi-
tals,laundries (other than self-service
laundries),automobi~e service stations,
mortuaries,day-care centers,bars,pool
halls,and other establishments not
included in items 1)through 7)inclusive,
or when the EDDs specified in items 1)
through 7)are not representative of
actual flow due to the number of employees
or type of operation,the number of
equivalent dwelling units shall be deter-
mined in each case by the General Manager
and shall be based upon the estimated vol-
ume and type of wastewater discharge into
the sewer.
S3-7 Revised 5/JG/G~10/3/07
To be implanted 1/1/08
53.10 TRANSFER,ASSIGNMENT,OR RESALE OF SEWER
CONNECTION RIGHTS
A.Transfer or Assignment
EDU sewer connection rights obtained by a customer
may not be transferred or assigned to any other
person,firm or corporation,except for (i)a
transfer to a financial institution which provides
any or all financing for the acquisition of such
connection rights,or (ii)a transfer or assignment
to a subsequent purchaser of the property for which
the connection rights were acquired;provided that
the rights so assigned must be used only for the
property for which such were initially acquired.
B.Resale of Connection Rights
If a customer desires to make a transfer,other than
as authorized in Paragraph (a),or to sell all or
any portion of the EDU sewer connection rights
acquired,such must be returned to the District.
The District will acquire the EDU connection rights
on the terms and conditions provided for in the
agreement under which the connection rights were
obtained.
53.11 SEWER SERVICE RATES AND CHARGES
Residential Sewer ChargesB.
A.Set-up Fees for Accounts.A set-up fee of $10.00
shall be charged for each acco~nt transferred to another cus-
tomer.•.~~.~;~.
(1)Winter Average Determination.Sewer service
usage fee shall be based on the "Winter .
Average"water consumption,measured in units
of hundred cubic feet (HCF).For Otay water
customers,the winter period is December
through March,and for Helix water customers,
the winter period is January through April.
The winter average for Otay is calculated by
adding the four months of the preceeding winter
together and dividing by four.The winter
average for Helix is calculated by adding the
two billing periods of the four months together
and dividing by four.For both Otay and Helix
53-8 Revised §/JQ/Q~10/3/07
To be implanted 1/1/08
water customers,this average is then reduced
by a 15%usage discount,recognizing that not
all water used flows into the sewer system,to
determine the ·"Winter Average"for billing
purposes.
(2)Usage Fee.The usage fee rate of $1.41 is
multiplied by the "Winter Average"calculation
for each customer (after the above noted 15%
discount).This fee shall be charged on a
monthly basis for an entire calendar year,
until a new "Winter Average"is determined for
the following year.
(3)Base Fee.The monthly base fee is'$9.75 for a
%inch water meter and $14.25 for a 1 inch or
greater water meter.
(4)The average residential sewer charge shall be
calculated by calculating the total usage fee
for all residential customers and dividing by
the number of residential customers.Then the
monthly base fee for %"meter is added to this
average fee and this shall be used to determine
the rate per ASU to be used for commercial
customers.Effective January I,2008,the
average residential sewer charge is $33.26 per
ASU.
C.Single Residential Winter Averaging
(1)Defined as:Sewer service for individually
metered residential households.
(2)The monthly sewer bill is calculated by adding
the base fee plus the usage fee as described in
5 .11 .B.(1),(2),& (3)above.
(3)The maximum "Winter Average"for individually
metered residential customers is (after th$~5%
discount)as follows:j -
i.January through December 2008 -
18 units
ii.January through December 2009 -
22 units
lll.After December 31,2009 -30 units
(4)New Customers.New Customers that do not have
a prior winter consumption history to determine
their monthly usage fee shall be assigned a
"Winter Average"of 18 -15%discount =15.3
units for single individually metered
households.
D.Multi-Residential Charges
(1)Defined as:Sewer service for master metered
water service for multiple residential households
53-9 Revised 5/~Q/Qe10/3/07
To be implanted 1/1/08
including for example;duplex,townhomes,
apartments,and mobile homes.
(2)The montlysewer bill for the complex is
calculated by adding a %"base fee (as described in
5.11.B (3))times the number of units in the complex
plus the usage fee (as described in 5.11.B (1)&(2)
for the entire complex.(Note:There is no cap on
consumption for the multi-residential customers.)
(3)New complexes that do not have a prior winter
consumption history to determine their montly usage
fee shall be assigned a "Winter Average"of 8 units
less a 15%discount to equal 6.8 units for each
multiple-residential unit in a master metered
residential complex.
gE.Commercial 8ewer Charges
(1)~A8U Determination~:The charges for commercial
sewer service shall be based on the rate of
discharge and the strength of sewage.The Board
of Directors may adjust the charges in proportion
to the amount of water not entering the sewer
which is substantiated by the property owner or
discharger.
(2)--The strength of sewage is based on its------::-'-;-"-biochemical oxygen demand (BOD)and the cost of
removing suspended solids (88).
---------~(~3~)__The formula is derived by taking the total cost
of providing sewer service and charging each user
for a pro-rata share.
-----------~(4~)__The 8tate Revenue Program Guidelines require
use of an IIAssigned Service Unit Assignment Forrnu1:~11
which converts higher strength uses into a serv$ce
unit value which is comparable to the use impact of
a single-family residential user or equivalent
dwelling unit.The formula for determining an
Assigned Service Unit (A8U)for a single-family
dwelling is set forth in the annual budget,which is
incorporated herein by reference.
-----------~(5~)~=The formula is based on an estimated daily flow
of 250 gallons per day plus 280 milligrams per liter
of BOD and 234 milligrams per liter of 88 for a
residential equivalent dwelling unit.
----------~(6~)~For commercial users the flow is based on 85%
of their prior 12-month water consumption to reflect
the amount of water that returns to the system.The
53-10 Revised
To be imptaftt~41m/l/08
strength of discharge for commercial user is based
on whether it is classified as a low-strength,
medium-strength or high-strength user:
User Classification
R@sid@ntial
"Low-Strength Commercial =1.000 Strength Factor
Car wash
General office and buildings
Barber and beauty shops
----~D~.Department,retail stores and general
commercial
Hospitals and convalescent homes
Laundromat,laundry and dry cleaners
Professional office or office building
Warehouse
Other uses having a similar strength as
determined by the District
Medium-Strength Commercial =1.238 Strength Factor
Bars without dining facilities
Bowling alley
Hotels without dining facilities or cooking
facilities
Auto repair/sales shop and service station
Shopping centers
Other uses having a similar strength as
determined by the District
High-Strength Commercial =2.203 Strength Factor
Bakery or bakery.with deli
Hotel with dining facilities
Restaurant and bars with food
Supermarkets
Other uses having a similar strength as
determined by the District
Institutional =1.000 Strength Factor
Churches:Treated the same as Low-Strength
Commercial.
Schools:For public schools flow is based
on average daily attendance (IIADAII)for
the prior school year,including summer
school,as reported by schools to meet
state requirements.Private schools will
be required to file a report verifying
53-11 Revised
To be imp~aft~~41m/l/08
~
:t ...~~,
their attendance.For elementary schools
50 students shall equal 1 ASU.For junior
high schools 40 students shall equal 1 ASU
and for high schools 24 students equals 1
ASU.The formula for schools shall be the
same as applies to single-family
residential.
Colleges:For colleges,flow is based on the
number of Certificated and Classified Staff,and
students enrolled in each school session (Spring,
Summer,and Fall):
Gallons per day (GPD)=no.of students and staff
x no.of
weeks Spring session)
+(no.of students and staff
x no.of weeks Summer
session)
+(no.of students and staff
x no.of weeks Fall
session)
+(no.of staff x no.of non-
session weeks)
x 23 +52
ASU =Daily Flow x Strength Factor
=[(GPD x 85%)+250]x 1.000
The minimum charge for commercial shall be no lower
than 1 ASU at low strength.Charges are determined
each fiscal year.The formula is set forth in the
annual budget,which ,is incorporated herein by
reference.
~F.Charges to Cover the State Loan Program for the·
Treatment Facility.A $54 fee per ASU shall be attached to
the property tax bills to cover the annual payment on the
$5,000,000 state loan until such loan is paid in full.
~G.Monthly Service Charges for Commercial Sewer
Service-.-The Monthly Sewer Service charges for service
furnished by the District,shall be:
1.R@sid@ntial 'per ABU):
Eff@ctiv@ on January 1,2007 the rate per ABU
will be:2007 $32.70
53-12 Revised
To be imp~afite~lm/l/Oe
2.Mobile Home Parks and Trailer Parks:
The rate for mobile home parks and trailer
parks shall be .76 per space times the
applicable rate for a single family residential
user.
~1.Commercial and Institutional (per ASU):
Commercial users shall be charged based upon
the ASUs derived in Section 53.~11~E.(4)
multiplied by the single-family average
residential rate Section 53.11 B.(4'),.
42.Industrial and Other Users
Charges determined by the Board of Directors on
a case-by-case basis.
Monthly sewer service charges shall commence upon
installation of the water meter to serve the premises
receiving the sewer service,upon connection to the
District sewer system,upon start of occupancy of the
premises to be served,or one year after the date the
application for sewer service is filed,whichever is
earlier.If a sewer service connection has been obtained
and if sewer service will not be used until some time
after installation of the water meter,commencement of
the sewer service charge may be deferred until the later
date only upon prior approval of the General Manager.
53.12 REDUCED SEWER CR~RGES FOR LOW INCOME CUSTOMERS
A.Eligibility.Residents of single-family residences,
apartments,condominiums,mobi~e homes and other multi family
residential units are eligible 'for the reduced sewer servic~
charge only if they ar€!on individual water meters.The }J
Department Head-Finance shall have the authority to certi1y
€!ligibility for a reduced s€!wer s€!rvice charge,in the amount
of 70%of th€!rate charged other residential users upon '
application by the occupant.The occupant shall m€!et th€!
following criteria:
Number in Household
1
3
4
5
6
Total Gross Annual Income
of Hous€!hold Does Not Exc€!€!d
$11,000
12,550
14,160
15,700
16,700
17,650
53-13 Revised
To be imp~afi~Q~lm/l/08
7
8
18,650
19,650
$1,000 Additional per Person
B.Application Contents.The occupant of premises sub
ject to a sewer charge may request a reduced sewer service
charge by filing a completed District application form.The
applicant shall furnish data regarding the type of unit,num-
ber ot people in the household and proof of total annual gross
income of the household.Application forms may be obtained
from the District1s Finance Department.Certification of
eligibility shall be annually established with the Department
Head Finance.
53-14 Revised
To be imFX~~tQ61m/l/Oij
Attachment E
SECTION 25 RATES AND CONDITIONS FOR WATER SERVICE
25.01 SERVICE AREA
Water service shall be furnished by the District only to
property located in a water improvement district within the Dis-
trict.Water service to property located outside an improvement
di&trict may be furnished only upon prior approval of the Board
of Directors.Temporary water service to property located
outside an improvement district may be furnished,in accordance
with Section 25.03.E.12,upon the approval of the General
Manager.
25.02
25.03
DEFINITION OF "H.C.F."AND "UNIT OF WATER"
As used in the Code the terms "H.C.F."and "unit of water"are
interchangeable and each shall mean 100 cubic feet or 748
gallons of water.
WATER RATES,CHARGES AND FEES
Water service furnished by the District shall be under the
categories of services and at the rates,charges and fees as set
forth below.Said rates,charges and fees may be increased up
to five (5)percent per year to pass through increases in costs
imposed by the San Diego County Water Authority ("CWA")and/or
the Metropolitan Water District ("MWD").
A.Set-up Fees for Accounts.A set-up fee of $10 shall be
charged for each account transferred to another customer.
A deposit will be required of all customers who do not own
the property to be served.See Section 25.04 for deposit
amounts.
B.Monthly System Charge.,Each water service customer shall
pay a system charge for;water system replacement,~air
tenance and operation expenses.The charge shall ~e:roade
monthly under each water service account and shallrb~based
on the size of the water meter or meters in servic~,as set
forth in Paragraph E of this Section 25.03 for each
category of water service described.The system charge
shall start upon installation of the meter.
C.Monthly MWD &CWA Fixed Charges.Each water service
customer shall pay a monthly MWD &CWA fixed charge,as
set forth below,to pass-through fixed charges from these
agencies to pay the following:MWD Readiness to Serve
Charge and Capacity Reservation Charge;SDCWA
Infrastructure Access Charge;Customer Service Charge and
Emergency Storage Charge.
25-1 Revised 10/03/07
Effective 01/01/08
D.Water Conservation Program
1.The Otay Water District has adopted a Water Shortage
Contingency Plan with three conservation stages as
defined in Section 39.06.
2.The water shortage contingency Plan establishes water
savings targets depending on water supply conditions
to discourage excessive use of water during a water
shortage.
3.Each conservation stage shall become effective within
the District as provided in section 39.07.
4.District reduction goals for each conservation stage
shall go into effect as of the effective date of the
stage.The goals are set forth in section 39.07.
E.Rates and Charges for Water Service.The rates and charges
for water service furnished by the D~strict shall be as
follows:
1.DOMESTIC SERVICE
(a)Defined as:Water service for single residential
household and other domestic uses (other than
that provided for in Paragraph 2 below).
(b)The base rates for water furnished under each
block of service under this category shall be as
follows:
Number of H.C.F.
Furnished
1 - 5
6 -10 '
11 -35 '
Over 36
Rate per
H.C.F.
$1.12
$1.85
$2.01
$2.94
•:Z';...'tof.:
Customers who use more than 10 units per:month
shall not receive the benefit of the low~r rate
for units 1 through 5.These customers will pay
$1.85 for units 1 through 5.
(c)The monthly system charges for water service in
this category shall be as follows:
Meter
Size
3/4"
1"
1-1/2"
2"
System
Charge
12.30
19.80
38.75
64.95
25-2
MWD &CWA
Fixed Charge
3.85
6.15
11.60
20.05
Charge
per Month
16.15
25.95
50.35
85.00
Revised 10/03/07
Effective 01/01/08
2.MULTIPLE RESIDENTIAL
(a)Defined as either individually metered or master
metered:Water service for multiple residential
households including for example duplex,town
homes,apartments and mobile homes.
(i)Individual metered further defined as
multiple dwelling units that have individual
meters for each unit.
(ii)Master metered further defined as multiple
dwelling units that share a meter.
(b)The base rates of water furnished for each
dwelling unit under each block of service in this
category shall be as follows:
Number of H.C.F.
Furnished
0-4
Over 4-15
Over 15
.Rate
per
H.C.F.
$1.85
$2.01
$2.94
(c)The monthly system charges for water service in
this category shall be as follows:
Meter System MWD &CWA Charge
Size Charge Fixed Charge per Month
3/4"24.00 3.85 27.85
1"36.95 6.15 43.10
1-1/2"51.95 11.60 63.55
2"64.95 20.05 85.00
3"104.55 36.95 141.50
4"119.70 63.15 182.85
6"239.20 115.50 i:':354.70
10"456.60 300.30 ":""',"756.90
(d)In addition to charges for water furnished,a
monthly charge will be made for service"provided
through one meter to more than one occupancy at
the rate of $3.85 per month for each unit in a
multiple residential building.
3.BUSINESS,DOMESTIC AND AGRICULTURAL COMBINED
(a)Defined as:Water service for commercial or
industrial business establishments;and domestic
and agricultural combined (which is service
provided through one meter but which combination
25-3 Revised 10/03/07
Effective 01/01/08
is not provided for under the category of
COMMERCIAL AGRICULTURAL).
(b)The base rate for water furnished under this
category shall be $1.98 per H.C.F.
(c)In addition to charges for water furnished,a
o monthly charge will be made for service provided
through one meter to more than one occupancy at
the rate of $3.85 per month for each unit in a
commercial or industrial building.
(d)The monthly system charge for water service under
this category shall be as follows,:
Meter System MWD &CWA Charge
Size Charge Fixed per Month
Charge
3/4"24.00 3.85 27.85
1"36.95 6.15 43.10
1-1/2"51.95 11.60 63.55
2"64.95 20.05 85.00
3"104.55 36.95 141.50
4"119.70 63.15 182.85
6"239.20 115.50 354.70
10"456.60 300.30 756.90
4.PUBLICLY-OWNED ESTABLISHMENTS
(a)Defined as:Water service for any public or
governmental agency,which does not include
service solely for landscape watering or irri-
gation purposes.
(b)The base rate for water furnished under this
category shall be $0.08 more per H.C.F.thap the
Business rate due to the District's inabilIty to
collect availability charges.f f
(c)The monthly system charge for water servlce under
this category shall be as follows:
Meter
Size
3/4"
1"
1-1/2"
2"
3"
4"
6"
10"
System
Charge
24.00
36.95
51.95
64.95
104.55
119.70
239.20
456.60
25-4
MWD &CWA
Fixed Charge
3.85
6.15
11.60
20.05
36.95
63.15
115.50
300.30
Charge
per Month
27.85
43.10
63.55
85.00
141.50
182.85
354.70
756.90
Revised 10/03/07
Effective 01/01/08
5.COMMERCIAL AGRICULTURAL
(a)Defined as:Water service for growing or rais-
ing,in conformity with recognized practices of
husbandry,for the purpose of commerce,trade or
industry,or for use by public educational or
correctional instructions or agricultural,
horticultural or floricultural products and
produced
(i)for human consumption or for the market,or
(ii)for the feeding of fowl or livestock pro-
duced for human consumption Or for the
market,or
(iii)for feeding fowl or livestock for the pur-
pose of obtaining their products for human
consumption or for the market,such products
to be grown or raised on a parcel of land
having an area of not less than one acre
utilized exclusively therefore.
(b)The base rate for water furnished under this
category shall be $1.98 per H.C.F.
Agricultural water customers authorized to
participate in MWD's "Interim Agricultural Water
Program"(IAWP)shall receive a $0.33 discount
per H.C.F.from the base rate and shall be
subject to the following provisions under the
program:During a water shortage,IAWP customers
are required to reduce their water usage by 30%.
Additional cutbacks required beyond 30%will be
applied to IA~P and M&I customers equally .
•
(c)The monthly system charge for this categdryj of
water service shall be follows:J:as
Meter System MWD &CWA Charge
Size Charge Fixed per Month
Charge
3/4"24.00 3.85 27.85
1"36.95 6.15 43.10
1-1/2"51.95 11.60 63.55
2"64.95 20.05 85.00
3"104.55 36.95 141.50
4"119.70 63.15 182.85
6"239.20 115.50 354.70
10"456.60 300.30 756.90
25-5 Revised 10/03/07
Effective 01/01/08
(d)Commercial agricultural water service shall be
furnished only under the following conditions:
(i)Upon request of the District each customer
for such service shall sign and file with
the District a written certification,in the
form prescribed by the District,stating
that the said water service is being used or
will be used exclusively for agricultural
purposes as defined above.
(ii)Commercial agricultural water service shall be
furnished on an interruptible basis.When the
demand for such service from a customer or
customers exceeds the Distr{dt supply of water
available for such service,or where the
capacity of District facilities is not adequate
to meet the demand for service,the District
may reduce or cease delivery of water for
agricultural purposes pending the restoration
of the supply of water or the availability of
facilities to deliver water in the amounts
requested.
6.TEMPORARY WATER SERVICE
(a)Defined as:Water service provided on a temporary
basis pursuant to Section 31 of this Code.
(b)If capacity fees have not been paid by the
customer,the base rate for water furnished under
this category shall be two times the base rate
charged customers in the same category of service
on a permanent meter basis.
(c)If the customer is in an Improvement District and
has paid capacity fees,the base rate for v'l.ater
furnished under this category shall be tijeibase
rate charged customers in the same category of
service on a permanent meter basis.
7.NON-AGRICULTURAL IRRIGATION WATER SERVICE
1.IRRIGATION USING POTABLE WATER
(a)Defined as:Potable water service provided
solely for irrigation of landscaping as
defined in Section 0.02 of the Code in open
space areas including those owned by public
or private entities.This service can be
provided on a permanent or temporary meter
basis.
25-6 Revised 10/03/07
Effective 01/01/08
(b)Base Rate:For privately owned permanent
water service under this category,the base
rate for water furnished shall be $1.98 per
H.C.F.For publicly owned permanent water
service,the base rate shall be $0.08 more
per H.C.F.than the privately-owned rate due
to the District's inability to collect
availability charges.
(c)Allocation under normal conditions (i.e.,no
conservation stage in effect):An irrigator
may receive a seasonably adjusted allotment
of water equal to approximately 46 inches
per year per square foot,for the actual
area to be irrigated*(as defined in Section
0.02 of the Code).It is the customer's
responsibility to provide to the District
accurate and current area measurements.
(d)Allocation when conservation stage alert in
effect:During a Stage II water shortage
where the District needs to reduce its
overall water demand by 25%or more,the
District's non-agricultural irrigation
accounts will be allocated water based upon
their irrigated landscape square footage.
During a stage III water shortage,all
outdoor irrigation may be prohibited as
referenced in section 39.06.
(e)Water allocation enforced during shortage
conditions:During a stage II water shortage
where th~District is expected to reduce its
water use by 25%or more,non-agricu.1i;~1)ral
irrigation accounts will be expectec#i/o
adhere to their water allocation or pay
penalties as a result of exceeding their
allocation.
(f)Multiple Accounts:Customers with multiple
meters may request the monthly allocation
provided for in Section 25.03.E.7(c)and (d)
to be applied to the entire site served by
those meters.Exceptions or modifications to
*The allocation of 80%of the evapotranspiration rate for cool season grass grown in the
District has been determined to be more than adequate for the effective irrigation of
virtually any plant material.
25-7 Revised 10/03/07
Effective 01/01/08
this provision may be approved by the
General Manager on a case-by-case basis.
(g)Temporary Water Service:For temporary
water service under this category,the water
service rate shall be two times the rate for
permanent service under (b)above.
(h)Monthly system charge:The monthly system
charge for potable non-agricultural
irrigation water service shall be as
follows:
Meter System MWD &CWA Charge
Size Charge Fixed per Month
Charge
3/4"24.00 3.85 27.85
1"36.95 6.15 43.10
1-1/2"51.95 11.60 63.55
2"64.95 20.05 85.00
3"104.55 36.95 141.50
4"119.70 63.15 182.85
6"239.20 115.50 354.70
10"456.60 300.30 756.90
2.IRRIGATION USING NON-POTABLE AND RECLAIMED WATER
(c)Temporary Water Service:For temporary
water service under this category,the water
service rate shall be two times the rate for
permanent service under (b)above.
25-8 Revised 10/03/07
Effective 01/01/08
(d)Monthly system charge:The monthly system
charge for non-potable and reclaimed non-
agricultural irrigation water service shall
be as follows:
8.RECLAIMED WATER
Meter
Size
3/4"
1"
1-1/2"
2"
3"
4"
6"
10"
System
Charge
27.85
42.90
60.30
75.40
121.30
138.90
277.60
529.70
(a)Defined as:Non-potable water service provided from
water produced by the District's water reclamation
plant and other non-potable sources and offered for
sale by the District for purposes other than
irrigation or landscaping (see 25.03.E.7.2 above for
irrigation purposes).Reclaimed water is non-
potable.Reclaimed water shall not be used for
domestic purposes and all other uses must comply
with federal,state and local laws and regulations
regarding use of reclaimed water.
(b)The provisions of this Code,relating to cross-
connections and backflow protective devices,shall
be strictly enforced for use of reclaimed water.
(c)The base rate for privately owned permanent
service under this category shall be $1.67 per
H.C.F.For publicly owned permanent water
service,the ~ase rate shall be $0.08 more per
H.C.F.than the privately-owned rate due to~the
District's inability to collect availabi~i~y
charges."
(d)The monthly system charge for permanent reclaimed
water service shall be as follows:
Meter
Size
3/4"
1"
1-1/2"
2"
3"
4"
6"
10"
25-9
System
Charge
27.85
42.90
60.30
75.40
121.30
138.90
277.60
529.70
Revised 10/03/07
Effective 01/01/08
9.WATER SERVICE UNDER SPECIAL AGREEMENTS
(a)Defined as:Water service provided under express
agreements approved by the Board of Directors for
service to golf courses,which service may be
curtailed or interrupted by the District under
"conditions provided in such agreements.
(b)For water service under this category the base rate
for water furnished shall be $1.98 per H.C.F.
10.TANK TRUCKS
(a)Defined as:Water service provided for the
filling of tanks on motor vehicles transporting
water used for other than earth grading purposes,
which service shall be made only through a
portable meter issued by the District to a
customer specifically for use in accordance with
the provisions herein for service.
(b)The rate for water furnished under this category
shall be two times the rate for BUSINESS,
DOMESTIC AND AGRICULTURAL COMBINED in section
25.03.E.3.Payment of charges shall be made as
provided in paragraph 10 (c)(4);provided that
there shall be a minimum charge of $15 for this
service.
(c)Requirement for Use of Water Meter
(1)To receive such service,the customer shall
use a water meter furnished by the District
to measure the amount of water furnished.
The customer shall deposit the following
amount with the District for use of ·trr~
meter:;;"
Meter Size Deposit
4"$850
(2)Upon termination of the service,the Dis-
trict will refund the amount of deposit
remaining after making the following
deductions:
(i)Cost of repairing or replacing the
meter,fire hydrant and/or any fittings
damaged or lost while in use;and
25-10 Revised 10/03/07
Effective 01/01/08
(ii)Unpaid charges for water used or other
applicable charges.
(3)Prior to the end of each six month period
following issuance of a meter under this
section,or at the request of the District,
whichever is earlier,the customer shall
return the meter to the District for
inspection,repair,or calibration as deemed
necessary by the District.
(4)Payment for water service under this cate-
gory shall be made as follows:
(i)On or before the first day of each
month following issuance of the water
meter the District shall issue its
statement for water service furnished
during the preceding month.
(ii)The statement shall be based on the
amount of water actually used,which
shall be determined by District reading
of the meter or by a report made by the
customer to the District in the manner
prescribed by the District.
(iii)Where the actual amount of water used
cannot be made as provided in (ii)
District shall issue its statement for
charges based on estimates of water
that may have been used.Such
estimates shall be determined by the
District.Such estimates shall be
reconciled with actual amounts used
when the customer returns the meter to
the'district as provided in pa~a%raph
(3)above.i ;
(iv)Payments shall be made by each:customer
of this service in accordance with
Section 34 of this Code.
11.WATER SERVICE OUTSIDE DISTRICT
(a)Defined as:Water service for property outside
the exterior boundaries of the District.This
service will be provided only upon prior approval
of the General Manager when there is a surplus of
water available over and above the existing needs
for service in the District.This service is
temporary and may be terminated on written notice
25-11 Revised 10/03/07
Effective 01/01/08
from the District.Customers for this service
are sometimes referred to as "outside users."
(b)Customers applying for this category of service
shall pay an application fee of $500.
(c)The rate for metered water furnished under this
category shall be two times the rate charged cus-
tomers for the same category of water service on
a permanent meter basis under this Section 25.03,
plus a monthly system charge at the rate set
forth in the category of water service being
furnished.
(d)Customers requesting only a fire service or a
fire hydrant under this category shall be charged
a capacity fee based on one (1)EDU for a
permanent meter in the Improvement District from
which the fire service derives its flow,plus a
monthly system charge at the rate set forth in
the category of water service being furnished.
12.WATER SERVICE OUTSIDE AN IMPROVEMENT DISTRICT
(a)Defined as:Water service on a temporary basis
for property lying within the boundaries of the
District,but not within a water improvement
district.Customers for this service are some-
times referred to as "outside users."
(b)Customers applying for this service shall pay an
application fee of $275.The District will
review the application to determine whether the
land to be served should be annexed to an
improvement district.If it is determin~d ~~hat
annexation is not practical,the Board o~¥
Directors may authorize service as an outside
user.This temporary service will be reviewed
periodically until it is determined that~the
property must be annexed to an improvement
district.
(c)The rate for water furnished under this category
shall be two times the rate charged customers for
the same category of water service on a permanent
meter basis under this Section 25.03,plus a
monthly system charge at the rate set forth in
the category of water service being furnished.
(d)Upon approval of the Board of Directors,a cus-
tomer,who has paid all construction costs for
25-12 Revised 10/03/07
Effective 01/01/08
facilities necessary to serve the customer's
property in lieu of annexation to a water
improvement district,shall be exempt from the
provision for this category of service.
13.SERVICE FOR FIRE PROTECTION
(a)Defined as:Water service provided by the Dis-
trict for use solely in fire hydrants or fire
sprinkler systems from lines or laterals con-
nected to District water mains.
(b)The District will not make a charge for the quan-
tity of water used for fire protection purposes.
(c)The monthly system charge for this category of
service shall be $25.40 per month for each
connection to a District water main made for fire
protection service.
14.WATER SERVICE TO PROPERTY NOT SUBJECT TO DISTRICT
TAXES
(a)Pursuant to Section 71613 of the California Water
Code,the District may furnish water to property,
not subject to District taxes,at special rates,
terms and conditions as are determined by the
Board of Directors for such service.Such rates,
terms and conditions shall be uniformly applied
to like classes and conditions of service in the
same improvement district or geographical area.
F.Surcharges for Quantities of Water Used in Excess of
Monthly Base Usage Allowance.In addition to the water
rates and charges in this Section 25.03,a surcharge shall
be paid by each custome~for water furnished through
permanent meters one inch or greater in size,when,)1p any
month,the number of units of water furnished to ute .;
customer exceeds the monthly usage allowance,shown in the
schedule set forth below for the size of meter being used.
A unit is 100 cubic feet or 748 gallons of water.
Surcharges shall be applied at the rate of $0.04 per unit
for the number of units of water shown in Category I usage
in said schedule,and at the rate of $0.06 per unit for the
number of units shown in Category II Usage in said
schedule.
25-13 Revised 10/03/07
Effective 01/01/08
The surcharges shall be made monthly in accordance with the
following schedule:
Non-Surcharge Category I Category II
Meter Monthly Unit Usage at Usage at
Size Usage Allowance $0.04 per Unit $0.06 per unit
5/8"-3/4"30 None None
1"75 76-225 226 &over
1-1/2"150 151-400 401 &over
2"240 241-600 601 &over
3"480 481-1200 1201 &over
4"750 751-1800 1801 &over
6"1500 1501-4000 4001 &over
10"3450 3451-8000 8001 &over
G.Energy Charges for Pumping Water.In addition to water
rates and other charges provided for in this Section 25.03,
potable water customers shall be charged an energy pumping
charge based on the quantity of water used and the
elevation to which the water has been lifted to provide
service.The energy pumping charge shall be made at the
rate of $0.034 per 100 cubic feet of water for each 100
feet of lift or fraction thereof above the base elevation
of 450 feet.
H.Additional Water Charge for Service in the North District.
In addition to other applicable water rates and charges
provided for in this Section 25.03,each customer receiving
water service in the North District shall pay a charge of
$0.08 per H.C.F.for water furnished by the District;
provided,however,the additional charge shall not apply to
the first 5 H.C.F.furnished during the billing cycle for
the customer's account under Section 25.03.E.1 DOMESTIC
SERVICE.The North District area is defined in Sectiono.02 of this Code ',·1~~~.
All proceeds from charges collected pursuant to this
Section 25.03.H shall be set aside by the District 'in a
separate account and shall be used solely for payment of
costs and borrowings for construction,installation and
maintenance of water storage reservoirs,pump stations and
water lines to provide service in the North District.
T.Additional Water Charges and Monthly System Charges for
Service in the 10 9 Water Service Zone.
1.In addition to other applicable water rates and
charges provided for in this Section 25.03,effective
May 1,1986,each customer receiving water service in
the 10 9 Water Service Zone shall pay a charge of
$0.27 per H.C.F.of water furnished by the District;
25-14 Revised 10/03/07
Effective 01/01/08
provided,however,the additional charge shall not
apply to the first 5 H.C.F.furnished during the
billing cycle for a customer's account under Section
25.03.E.1 DOMESTIC SERVICE.The ID 9 Water Service
Zone area is defined in Section 0.02 of this Code.
2.In addition to the monthly system charges provided for
in Section 25.03.8,effective May 1,1986,each
customer receiving water service in the ID 9 Water
Service Zone shall pay a monthly meter system charge
of $2.00 for each meter in service.
3.All proceeds from charges collected pursuant to this
Section 25.03.H shall be set aside by the District in
a separate account and shall be used solely for pay-
ment of costs and borrowings for construction,
installation and maintenance of water storage reser-
voirs,pump stations and water lines to provide ser-
vice in the ID 9 Water Service Zone.
J.Additional Water Charges for Services in the ID 3,ID 10
and La Presa Water Service Zones.
1.In addition to other applicable water rates and
charges provided for in this Section 25.03,effective
May 17,1993,each customer receiving water service in
the ID 3,ID 10 and La Presa Water Service Zones shall
pay an additional charge per H.C.F.of water furnished
by the District as follows:
a.
b.
c.
ID 3
ID 10
La Presa
$.02 per H.C.F.
$.10 per H.C.F.
$.02 per H.C.F.
2.For subsequent years this surcharge shall increase
according to the following schedule:
a.ID 3
Calendar Year
1995
1996
1997
1998
1999
2000
2001
2002
2003
2004
2005
2006
2007
2008
Amount
.03
.04
.05
.06
.07
.08
.09
.10
.11
.12
.13
.14
.15
.16
,
i':,-:.:~.~~-
25-15 Revised 10/03/07
Effective 01/01/08
2009 .17
2010 .18
2011 .19
2012 .20
2013 .21
b.10 10
Calendar Year Amount
1995 .11
1996 .12
1997 .13
1998 .14
1999 .15
2000 .16
2001 .17
2002 .18
2003 .19
2004 .20
2005 .21
2006 .22
2007 .23
2008 .24
2009 .25
2010 .26
2011 .27
2012 .27
2013 .27
2014 .27
2015 .27
2016 .27
2017 .27
2018 .27
c.La Presa
Calendar Year,'Amount
1996 .03 it':";':-
j~~r1999.04 .~~,
2002 .05
2005 .06
2008 .07
2009 .07
2010 .07
2011 .08
2012 .08
2013 .08
3.The additional charge shall not apply to the first 5
H.C.F.furnished during the billing cycle for a
customer's account under Section 25.03.E.1 DOMESTICSERVICE.
25-16 Revised 10/03/07
Effective 01/01/08
25.04
4.All proceeds from charges collected pursuant to this
Section 25.03.J shall be set aside by the District in
a separate account and shall be used solely for
payment of costs and borrowings for construction,
installation and maintenance of water storage,
reservoirs,pump stations and water lines to provide
service in the ID 3,ID 10 and La Presa Water Service
Zones,respectively.
DEPOSIT BY LESSEES OR NON-OWNERS OF PROPERTY
A.AMOUNT OF DEPOSIT
When an application for water service is made by a customer
who does not own the land to be served,the customer shall
be required to make a cash deposit to assure payment of the
account.In lieu of a deposit,the customer may have
payment of water service bills guaranteed in writing by the
owner of the property.The amount of deposit,determined
by the size of meter,shall be as follows:
Deposit for All Categories of
Service
Meter With Without
Size Owner's Owner's Guarantee
Guarantee
3/4"$35 $75
1"$75 $150
1-1/2"$100 $200
2"$180 $360
3"$400 $800
4"$675 $1,350
6",:$1,650 $3,300
8"$2,200 $4,400 ~'.J
~
10"$2,750 $5,500
The customer's deposit shall be applied to reduce or
satisfy any delinquent payment or other amount due the Dis-
trict at the time of termination of water service to the
customer.Any portion of the deposit remaining after
satisfaction of the amount due shall be refunded to the
customer that made the deposit.
The deposits listed above may be waived for a new resi-
dential applicant where the applicant demonstrates credit
worthiness based upon prior rent payments,house payments,
utility payments,a non-delinquent water account for one
year or other similar evidence of credit.
25-17 Revised 10/03/07
Effective 01/01/08
25.05
B.REFUND OF DEPOSIT
Where funds have been on deposit for twelve months in a
domestic service account and there has been no more than
one delinquent payment on that account during that period,
the District will refund the deposit to the customer.
C.LETTER OF CREDIT
A letter of credit,in a form approved by the General
Manager or Department Head of Finance,may be submitted to
the District to satisfy the deposit requirements.
SERVICE TO SUBSEQUENT CUSTOMERS
After a water meter has been installed for a customer and all
fees and charges have been paid,water service may be furnished
to'a subsequent customer through the water meter installed
without payment of further charges,except for the set-up fee
for transferred accounts,payment of delinquent charges for the
applicant's service or other deposits that may be required by
this Code.
,,,
-:~~~~
25-18 Revised 10/03/07
Effective 01/01/08
Attachment F
SECTION 53 FEES,RATES,CHARGES AND CONDITIONS FOR SEWER
SERVICE
53.01 CONDITIONS FOR ACQUISITION OF SEWER SERVICE CAPACITY
Sewer service capacity may be acquired only for service
to a specific address,parcel of land,or a land development
project covered by an approved map.An approved map shall
mean a recorded final map,a recorded parcel map or a
tentative subdivision map that has been approved by the County
or by a City,where applicable.
53.02 SERVICE AREAS
A.Service Areas.Sewer service shall be furnished by
the District only to property located in Improvement District
No.14 ("I.D.14"),Improvement District No.18 ("I.D.18"),
and Assessment District No.4 ("A.D.4 11 ),and the Russell
Square Sewer Service Area.Sewer service to property located
outside such areas may be furnished only upon annexation to ID
18.
53.03 ACQUISITION OF SEWER CONNECTIONS FOR SERVICE IN I.D.
14,I.D.18 AND A.D.4
A.There shall be no connection capacity fee for sewer
service to parcels already annexed into Improvement District
No.14,Improvement District No.18 and Assessment District
No.4 on or after December 16,1998.
53.04 ACQUISITION AND PURCHASE OF SEWER CAPACITY FOR
SERVICE IN THE RUSSELL SQUARE SEWER SERVICE AREA
A.District Acceptance of Sewer Facilities for Russell
Square Area.Under an Agreement with Cal Dorado Development,
Inc.,dated June 28,1981,the;District accepted title to a
sewer pump station,force main and appurtenances for a se~age
system to provide sewer service to the residential dwelling ~
units to be constructed within the parcels of land in San
Diego County Tentative Parcel Map 17150.Under an Agreement
with Cal Dorado Development,Inc.,dated June 18,1981,the
District agreed to provide service to such parcels on the
terms and conditions contained therein.On October I,1984,
pursuant to Resolution No.2139,the District Board of Direc-
tors accepted title to the facilities.
B.Designation of Russell Square Sewer Area.The geo-
graphical area described on the District Map entitled "Russell
Square Sewer Service Area,"dated October II,1988,on file in
the office of the District Secretary,is hereby designated as
the Russell Square Sewer Service Area.
53-1 Revised 10/03/07
Effective 01/01/08
C.Connection Fees for Connections for Sewer Service
through the Russell Square Sewer Pump Station.
,,
1.
2 .
3 .
4.
Establishment of Sewer Connection Fee
There is hereby established a connection fee
for each EDU of sewer service provided through
a connection to the District Russell Square
Pump Station.The number of EDUs for the con-
nection shall be as set forth in Section 53.09
of the Code.The amount of the fee shall be
determined at the rate of $7,500 for each EDU
of service.PaYment of the fee shall be made
by an applicant for sewer service through the
Russell Square Pump Station at the time appli-
cation for service is made.Since the Russell
Square Pump Station and force main were con-
structed by the developer or his assignee,at
their expense,for the purpose of providing
service to the parcels within Tentative Parcel
Map 17150,the said fee of $7~500 for each EDU
shall not apply for connections for sewer ser-
vice to the parcels within said map.Such
exempt parcels are currently identified as
Assessor Parcel Nos.497-011-41,497-011-42,
497-011-44,497-011-46 and 497-011-47.
There is hereby established a monthly sewer
service charge to cover normal operational
costs of the Russell Square Pump Station and
force mains.The amount of the charge shall be
$200 per month for each EDU of service provided
through the Russell Square Pump Station.This
charge shall be reviewed by the Board of Direc-
tors from time to time to assure that such
charges cover the costs for operation of the
sewer facilitie~.
The charges received by the District under U:
and 2 above shall be maintained in a separate
account and shall be used by the District
solely for maintenance,replacement or rep~ir
under C.1.above and for the operation of the
facilities under C.2.above.
In addition the customer for such service shall
pay the monthly service charge for sewer
service set forth in Section 53.11;and the
annexation fee for annexation to Improvement
District No.18,if it is necessary to annex
the parcel of land prior to receiving sewer
service.
53-2 Revised 10/03/07
Effective 01/01/08
53.05 CHARGES FOR INSTALLATION OF SEWER LATERALS
Upon application for construction of one or more sewer
laterals,the customer shall pay such charges for the instal-
lation determined on the basis of actual costs incurred by the
District in performing the work.At the time of application,
the District will estimate the total costs to perform the
work.The customer shall deposit the estimated amount with
the District prior to commencement of the work.If actual
costs"incurred are less than the amount deposited,the Dis-
trict shall refund the balance of the deposit to the customer.
If the costs incurred by the District exceed the amount
deposited,the customer shall reimburse the District for the
additional costs.
53.06 PAYMENT OF FEES.All fees prescribed in',the Code
shall become owing,due and payable at the time application is
made to connect a premise to the sewer system of the District.
The fees shall be paid to the District prior to the issuance
of any permit authorizing the connection of such premise to
the District sewer system.If the proposed connection cannot
be made,the fee may be refunded when approved by the General
Manager.
53.07 SEWER SERVICE USE CHANGES RESULTING IN INCREASED
SYSTEM UTILIZATION.The use of a sewer connection shall be
limited to the type and number of EDUs authorized by the
original wastewater discharge permit.Before adding any
additional equivalent dwelling units,buildings,modifying
existing buildings,or change occupancy type,the property
owner shall make a supplementary wastewater permit application
to the District for such change in use and pay additional
sewer annexation fees per EDU,if necessary,as may be appli-
cable.Periodic inspection of the premises may be made by the
District and if actual use is greater than estimated use,an
assessment for additional annexation fees shall be assessed in
accordance with the fee schedule in the then current Code of
Ordinances.
53.08.
1.
2.
Wastewater Discharge Permit Issuance and Limitatiori.
A wastewater discharge permit shall be required for
any property for which a request is made to dis-
charge into the District sewerage system.
Every wastewater discharge permit shall expire by
limitations and shall become null and void,if the
construction or work authorized by such permit is
not commenced within 120 days from date of issuance
of such wastewater discharge permit or if the con-
struction or work authorized by such wastewater dis-
charge permit is suspended or abandoned for a period
of 120 days at any time after the work is commenced.
53-3 Revised 10/03/07
Effective 01/01/08
3 .
53.09.
1.
Before such work can be recommenced,a new waste-
water discharge permit application must be filed
with the District.The District may reactivate the
previous wastewater discharge permit provided that
wastewater quantity and type is the same as the
wastewater discharge allowed under the original per-
mit,and provided further that such suspension and
abandonment has not exceeded one year.Fees paid
for the previous wastewater discharge permit may be
credited toward the total permit fees required on
the new permit application.Reactivation of the
previous wastewater discharge permit shall be sub-
ject to district sewer capacity being available at
the time of new application and subject to any
additional costs or charges imposed during the
period of such suspension or abandonment.
Basis for Determination of EDUs.
The number of EDUs for sewer service shall be deter-
mined on the following basis:
a)Residential Facilities EDUs
1)Single Family Residence 1.0
(Includes manufactured homes,and mobile
homes which are on private lots
A secondary structure with a kitchen is
considered an additional EDU
2 )
3)
4)
Apartments and Multiple Family Housing
Each individual living unit
Residential condominiums
Each individual living unit
Mobile Home and 'Trailer Parks
Per each individual space
1.0
1.0
b)Commercial/Industrial Facilities
1)Food Service Establishments
a)Take-out restaurants with dis-
posable utensils,no dishwasher
and no public restrooms 3.0
b)Miscellaneous food establishments -
ice cream/yogurt shops,bakeries
(sales on premise only)3.0
c)1)Take-out/eat-in restaurants with
disposable utensils,but with
seating and public restrooms 3.0
53-4 Revised 10/03/07
Effective 01/01/08
2)For restaurants with reusable
utensils,seating and public
restrooms one EDU is assigned
for each six-seat unit as fol-
lows:0-18 seats -3.0 EDU
(minimum).Each additional 6
seat unit will be assigned 1.0 EDU.
2)Hotels and Motels
a)
b)
Per living unit without kitchen
Per living unit with kitchen
0.38
0.60
3)Commercial,Professional,Industrial
Buildings,Establishments not specifi-
cally listed herein
a)Any office,store or industrial
condominium or establishments.
First 1,000 sq.ft.1.2
Each additional 1,000 sq.ft.or
portion thereof 0.7
b)Where occupancy type or usage is
unknown at the time of application
for service,the following EDUs
shall apply.This shall include,
but not be limited to,shopping
centers,industrial parks and profes-
sional office buildings.
First 1,000 sq.ft.of gross build-
ing floor area 1.2
Each additlonal 1,000 square feet
of gross building floor area.Por-
tions less than 1,000 sq.ft.will
be prorated.
4)Self-service laundry per washer 1.0
5)Churches,theaters and auditoriums per
each 150 person seating capacity,or any
fraction thereof.(Does not include
office spaces,schoolrooms,day-care
facilities,food preparation areas,etc.
Additional EDUs will be assigned for
these supplementary uses.)1.5
".,,{
53-5 Revised 10/03/07
Effective 01/01/08
6)Schools
a.
b.
c.
Elementary Schools -For
each 50 pupils or fraction
thereof
Junior High Schools -For
each 40 pupils or fraction
thereof
High Schools,Colleges and
Universities -For each
24 pupils or fraction
thereof
1.0
1.0
1.0
Additional EDUs will be prorated based
on above values.
The number of pupils shall be based on
the average daily attendance of pupils
at the school during the preceding fiscal
year,computed in accordance with the
education code of the State of California.
However,where the school has had no
attendance during the preceding fiscal
year,the General Manager shall estimate
the average daily attendance for the fiscal
year for which the fee is to be paid and
compute the fee based on such estimate.
7)Convalescent Homes
a)
b)
c)
d)
Skilled nursing care facilities,
psychological hospitals,con-
valescent hospitalsi licensed by
the Department of Health.
Community Care Facilities with 16
or more beds licensed by the State
Department of Health.
Small Community Care Facilities
with 7 to 15 beds licensed by the
County Department of Social
Services
Community Care Homes with six or
fewer total residents,including
resident staff and housekeepers
(to be the same EDU as a single-
family residence).
0.7/bed
"':":
~~j
O.S/bed
0.5/bed
1.0
53-6 Revised 10/03/07
Effective 01/01/08
53.10
8)Other
In the case of commercial,industrial and
other business establishments such as bot-
tling works,supermarkets,markets,
deli/markets,convenience stores,hospi-
tals,laundries (other than self-service
laundries),automobile service stations,
mortuaries,day-care centers,bars,pool
halls,and other establishments not
included in items 1)through 7)inclusive,
or when the EDUs specified in items 1)
through 7)are not representative of
actual flow due to the number of employees
or type of operation,the number of
equivalent dwelling units shall be deter-
mined in each case by the General Manager
and shall be based upon the estimated vol-
ume and type of wastewater discharge into
the sewer.
TRANSFER,ASSIGNMENT,OR RESALE OF SEWER
CONNECTION RIGHTS
A.Transfer or Assignment
EDU sewer connection rights obtained by a customer
may not be transferred or assigned to any other
person,firm or corporation,except for (i)a
transfer to a financial institution which provides
any or all financing for the acquisition of such
connection rights,or (ii)a transfer or assignment
to a subsequent purchaser of the property for which
the connection rights were acquiredj provided that
the rights so assigned must be used only for the
property for which such were initially acquired.
B.Resale of Connection Rights
53.11
If a customer desires to make a transfer,other :than
as authorized in Paragraph (a),or to sell all or
any portion of the EDU sewer connection rights
acquired,such must be returned to the District.
The District will acquire the EDU connection rights
on the terms and conditions provided for in the
agreement under which the connection rights were
obtained.
SEWER SERVICE RATES AND CHARGES
A.Set-up Fees for Accounts.A set-up fee of $10.00
shall be charged for each account transferred to another cus-
tomer.
53-7 Revised 10/03/07
Effective 01/01/08
B.Residential Sewer Charges
(1)Winter Average Determination.Sewer service
usage fee shall be based on the ~~Winter
Average I I water consumption,measured in units
of hundred cubic feet (HCF).For Otay water
customers,the winter period is December
through March,and for Helix water customers,
the winter period is January through April.
The winter average for Otay is calculated by
adding the four months of the preceeding winter
together and dividing by four.The winter
average for Helix is calculated by adding the
two billing periods of the four months together
and dividing by four.For both Otay and Helix
water customers,this average is then reduced
by a 15%usage discount,recognizing that not
all water used flows into the sewer system,to
determine the ~~Winter Average I I for billing
purposes.
(2)Usage Fee.The usage fee rate of $1.41 is
multiplied by the ~~Winter Average I I calculation
for each customer (after the above noted 15%
discount).This fee shall be charged on a
monthly basis for an entire calendar year,
until a new ~~Winter Average"is determined for
the following year.
(3)Base Fee.The monthly base fee is $9.75 for a
%inch water meter and $14.25 for a 1 inch or
greater water meter.
(4)The average residential sewer charge shall be
calculated by calculating the total usage fee
for all residential customers and dividing by
the number of residential customers.Then the
monthly base fe~'for %"meter is added to th~s
average fee and this shall be used to deter~i~e
the rate per ASU to be used for commercial;",:
customers.Effective January I,2008,the
average residential sewer charge is $33.26 -per
ASU.
C.Single Residential Winter Averaging
(1)Defined as:Sewer service for individually
metered residential households.
(2)The monthly sewer bill is calculated by adding
the base fee plus the usage fee as described in
5 .11 .B.(1),(2),&(3)above.
(3)The maximum ~~Winter Average"for individually
metered residential customers is (after the 15%
discount)as follows:
53-8 Revised 10/03/07
Effective 01/01/08
i.January through December 2008 -
18 units
ii.January through December 2009 -
22 units
iii.After December 31,2009 -30 units
(4)New Customers.New Customers that do not have
a prior winter consumption history to determine
their monthly usage fee shall be assigned a
"Winter Average II of 18 -15%discount =15.3
units for single individually metered
households.
D.Multi-Residential Rate Charges
(1)Defined as:Sewer service for master metered
water service for multiple residential households
including for example;duplex,townhomes,
apartments,and mobile homes.
(2)The monthly sewer bill for the complex is
calculated by adding a %"base fee (as described in
5.11.B (3))times the number of units in the complex
plus the usage fee (as described in 5.11.B (1)&(2)
for the entire complex.(Note:There is no cap on
consumption for the multi-residential customers.)
(3)New complexes that do not have a prior winter
consumption history to determine their monthly usage
fee shall be assigned a "Winter Average"of 8 units
less a 15%discount to equal 6.8 units for each
multiple-residential unit in a master metered
residential complex.
E.
(1 )
(2 )
(3)
Commercial Sewer Charges
ASU Determination:'The charges for commercial.;"
sewer service shall be based on the rate ofj j
discharge and the strength of sewage.The Board
of Directors may adjust the charges in proportion
to the amount of water not entering the sewer,'
which is substantiated by the property owner or
discharger.
The strength of sewage is based on its biochemical
oxygen demand (BOD)and the cost of removing
suspended solids (SS).
The formula is derived by taking the total cost of
providing sewer service and charging each user for
a pro-rata share.
53-9 Revised 10/03/07
Effective 01/01/08
(4 )The State Revenue Program Guidelines require use
of an "Assigned Service Unit Assignment Formula"
which converts higher strength uses into a service
unit value which is comparable to the use impact
of a single-family residential user or equivalent
dwelling unit.The formula for determining an
Assigned Service Unit (ASU)for a single-family
dwelling is set forth in the annual budget,which
is incorporated herein by reference.
(5)The formula is based on an estimated daily flow of
250 gallons per day plus 280 milligrams per liter
of BOD and 234 milligrams per liter of SS for a
residential equivalent dwelling unit.
(6)For commercial users the flow is based on 85%of
their prior 12-month water consumption to reflect
the amount of water that returns to the system.
The strength of discharge for commercial user is
based on whether it is classified as a low-
strength,medium-strength or high-strength user:
User Classification
Low-Strength Commercial =1.000 Strength Factor
Car wash
General office and buildings
Barber and beauty shops
Department,retail stores and general
commercial
Hospitals and convalescent homes
Laundromat,laundry and dry cleaners
Professional office or office building
Warehouse
Other uses having a similar strength as
determined by t~e District
£;
Medium-Strength Commercial =1.238 Strength Factbr?
Bars without dining facilities
Bowling alley
Hotels without dining facilities or cooking
facilities
Auto repair/sales shop and service station
Shopping centers
Other uses having a similar strength as
determined by the District
High-Strength Commercial =2.203 Strength Factor
Bakery or bakery with deli
Hotel with dining facilities.
Restaurant and bars with food
53-10 Revised 10/03/07
Effective 01/01/08
Supermarkets
Other uses having a similar strength as
determined by the District
Institutional =1.000 Strength Factor
Churches:Treated the same as Low-Strength
Commercial.
Schools:For public schools flow is based on
average daily attendance ("ADA")for the prior
school year,including summer school,as
reported by schools to meet state requirements.
Private schools will be required to file a
report verifying their attendance.'For
elementary schools 50 students shall equal 1
ASU.For junior high schools 40 students shall
equal 1 ASU and for high schools 24 students
equals 1 ASU.The formula for schools shall be
the same as applies to single-family
residential.
Colleges:For colleges,flow is based on the
number of Certificated and Classified Staff,
and students enrolled in each school session
(Spring,Summer,and Fall):
Gallons per day (GPD)=
+
+
x
no.of students and staff x
no.of weeks Spring
session)
(no.of students and staff
x no.of weeks Summer
session)
(no.of students and staff
x no.of weeks Fall
session)
(no.of staff x no.of non-
session weeks)
23 .;-52
ASU Daily Flow x Strength Factpr
[(GPD x 85%).;-250]x 1.0QO
The minimum charge for commercial shall be no lower
than 1 ASU at low strength.Charges are determined
each fiscal year.The formula is set forth in the
annual budget,which is incorporated herein by
reference.
F.Charges to Cover the State Loan Program for the
Treatment Facility.A $54 fee per ASU shall be attached to
the property tax bills to cover the annual payment on the
$5,000,000 state loan until such loan is paid in full.
53-11 Revised 10/03/07
Effective 01/01/0B
G.Monthly Service Charges for Commercial Sewer
Service.The Monthly Sewer Service charges for service
furnished by the District,shall be:
1.Commercial and Institutional (per ASU):
Commercial users shall be charged based upon
the ASUs derived in Section 53.11E.(4)
multiplied by the single-family average
residential rate Section 53.11 B.(4).
2.Industrial and Other Users
Charges determined by the Board of Directors on
a case-by-case basis.
Monthly sewer service charges shall commence upon
installation of the water meter to serve the premises
receiving the sewer service,upon connection to the
District sewer system,upon start of occupancy of the
premises to be served,or one year after the date the
application for sewer service is filed,-whichever is
earlier.If a sewer service connection has been obtained
and if sewer service will not be used until some time
after installation of the water meter,commencement of
the sewer service charge may be deferred until the later
date only upon prior approval of the General Manager.
53-12 Revised 10/03/07
Effective 01/01/08
AGENDA ITEM 8a
STAFF REPORT
AllDIV.NO.
October 3,2007MEETINGDATE:
James Cudlip,~p~e Manager W.O.lG.F.NO:~oseph R.Bea~r(""""'Chief financial Officer
German Alva~istant General Manager
Adopt Resolution No.4109 to Implement the Proposed Antifraud
Policy,policy No.50
SUBJECT:
APPROVED BY:
(Chief)
APPROVED BY:
(Asst.GM):
TYPE MEETING:Regular Board
SUBMITTED BY:
GENERAL MANAGER'S RECOMMENDATION:
That the Board adopt Resolution No.4109 to implement the
proposed Antifraud Policy,Policy No.50 (see Attachment B).
COMMITTEE ACTION:
See Attachment A.
PURPOSE:
New national standards for internal control over financial
reporting and audits of financial statements have emphasized the
need for active antifraud programs and controls.The proposed
Antifraud Policy defines the District's commitment to minimize
fraud risk and the procedures for reporting and investigating
known or suspected incidents of f~aud,as well as employees'
responsibility to report any known or suspected fraudulent • :
activity.~~
ANALYSIS:
The Auditing Standards Board is the senior technical body of the
American Institute of Certified Public Accountants (AICPA),
which sets national standards for auditing matters.In May
2006,the Auditing Standards Board issued Statement on Auditing
Standards (SAS)No.112,titled "Communicating Internal Control
Related Matters Identified in an Audit.N This SAS mandates that
antifraud programs and controls are one of the required areas of
internal control that auditors must take into account,as a part
of the auditor's financial review of an entity and their
communication to the entity's governing board concerning
internal control matters.Specifically,a deficiency in the
area of antifraud programs and controls is considered a
significant deficiency in internal control.
SAS No.112 does not identify any minimum requirements for a
business entity's antifraud program.Rather,it is up to the
entity to show what steps they have taken to identify,report,
investigate,and take action on in the event fraud is suspected
or known'to have occurred.It is left to the specific auditor's
observation,review,determination and opinion as to whether the
business entity's actions are sufficient to constitute a program
that is free of deficiencies.Discussions with the District's
auditors (Teaman,Ramirez &Smith,Inc.),identified the need
for a District policy specifically addressing the issue of fraud
prevention.
The Antifraud Policy that has been drafted for the Board's
approval sets a standard of zero tolerance regarding fraud,and
pledges to investigate any fraud or suspected fraud without
regard to the suspected wrongdoer's length of service,position,
title,or relationship to the District.The Policy also:1)
defines fraud;2)gives examples of actions that constitute
fraud;3)outlines management's responsibilities;4)establishes
reporting responsibilities for all employees;5)sets standards
for acting in good faith,no retaliation,and confidentiality;
6)describes the actions to be taken and responsibility for
investigations;7)establishes a protocol and lines of
communication for reporting to the General Manager and the Board
of Directors;and 8)describes steps to be taken for corrective
action.
FISCAL IMPACT:
None.
STRATEGIC GOAL:
~>~••
//"."
,
".J..
Demonstrate financial health through formalized policies,
prudent investing,and efficient operations.
LEGAL IMPACT:
None.
2
Attachments:
A)Committee Action Form
B)Antifraud Policy No.50
C)Resolution No.4109
3
ATTACHMENT A
Adopt Resolution No.4109 to Implement the Proposed
SUBJECT/PROJECT:Antifraud Policy,Policy No.50
COMMITTEE ACTION:
The Finance,Administration and Communications Committee
reviewed this item at a meeting held on September 17,2007.The
following comments were made:
It
•
•
•
•
•
•
•
It was discussed that the Auditing Standards Board
periodically publishes Statements on Auditing Standards
(SAS).In May 2006 the Auditing Standards board issued
SAS 112 which mandates that auditors identify whether or
not the entity has an active antifraud program for
internal control.
SAS 112 does not indicate any minimum requirements for
antifraud programs,but that the organization must show
the actions they have taken to identify,report,
investigate and respond to suspected fraud.
Staff held three training sessions on antifraud for
employees and management.
Staff is also proposing that the presented Antifraud
Policy,be implemented as Board of Directors Policy No.
50.If the policy is adopted,it will be included and
reviewed with new employees as part of the New Hire
Orientation Program.
It was noted that the policy would then be reviewed on ft
yearly basis for any required updates.
The committee suggested that verbiage within item 9,:
Reporting,on page 3 of the proposed policy be revised
from "report the findings to the President of the
District's Board of Directors,"to "report the findings
to the Board of Directors."The committee felt that the
current president is very good at keeping board members
apprised of District issues,however,this may not be
true in the future.The revised verbiage would assure
the full board is kept apprised of such issues.
It was discussed that this policy would not cover issues
such as an employee overstating his/her background or
degree.That area is covered under a HR Policy that
references background checks,finger printing,etc.
Y:\Board\CurBdPkg\FINANCE\CommMtgAntifraudPoll00307 .docC:\Outlook TOffip\CoffiffilltgAntifraudPoll00307·(3).doe
was noted that the District's policy covering that area
is very comprehensive.
•The Antifraud Policy is intended to address and prevent
internal fraud and it would also cover "agents"and
temporary contract employees working for the district.
Upon completion of the discussion,the Committee supported
staff's 'recommendation and forwarding to the Board of Directors
as an action item.
Attachment B
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy Date Date
Number Adopted Revised
ANTIFRAUD POLICY 50 10/03/07
PURPOSE
The purpose ofthis policy is to establish guidelines and assign responsibility for the development of
controls and conducting ofinvestigations to aid in the prevention,detection and reporting of fraud
against the District.
SCOPE
The District has a zero tolerance for fraud and will investigate any fraud or suspected fraud without
regard to the length ofservice,position /title,or relationship to the District ofthe suspected
wrongdoer(s).An employee who directly observes or otherwise knows of fraudulent activity and fails
to report it is in violation ofthis policy and may be subject to discipline as a result ofthis failure to
act,up to and including tennination ofemployment.
BACKGROUND
The Otay Water District's Pre-Employment Policies require a through background investigation
which includes fingerprinting to ascertain a candidate's criminal history.The Employee Standards of
Conduct requires all personnel to observe high standards ofbusiness and personal ethics in the
conduct oftheir duties and responsibilities.As employees and representatives ofthe District,we must
practice honesty and integrity in fulfilling our responsibilities and comply with all applicable laws and
regulations.This policy applies to all directors,officers,employees,volunteers,and agents ofthe
Otay Water District.
POLICY
1.Definition ofFraud:
Fraud is defined as the intentional deception,false representation or concealment of a mateIjal:fact,
misappropriation ofresources,or manipulation ofdata to the advantage or disadvantage of·~person or
entity.Fraud is not restricted to instances in which monetary or material benefits are receiv¢d or
denied,but may include intangible benefits such as status,power,and position.-
2.Actions Constituting Fraud:
Examples offraud include but are not limited to the following:
•Forgery,falsification or alteration ofdocuments or instruments (timesheets,payroll records,
travel and expense claims,checks,bank drafts,promissory notes,securities,invoices,purchase
orders,receipts,other financial documents,contracts,vendor agreements,electronic files,etc.).
•Misappropriation of funds,securities,supplies,inventory,or any other assets achieved through
the use ofdeception or willful concealment.
•Impropriety in the handling or reporting ofmoney or financial transactions.
•Profiteering as a result ofinsider knowledge ofDistrict activities.
•Bribery and corruption.
Page 1 of 3
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy Date Date
Number Adopted Revised
ANTIFRAUD POLICY 50 10/03/07
•Authorizing or accepting payments or payments in kind for goods or services not performed,
or for hours not worked.
•Destruction,removal,theft or inappropriate use ofrecords,furniture,fixtures,equipment,or
any other assets achieved through the use ofdeception or willful concealment.
•Any violation ofFederal,State,or local laws related to fraud or dishonest activities.
•Any similar or related irregularity or action.
3.Management Responsibilities:
The General Manager's Office is responsible for the prevention and detection offraud,
misappropriations,and other irregularities. District management shall identify the risks to which
systems,operations and procedures are exposed,and develop,maintain and ensure compliance with
an appropriate and effective internal control system to provide reasonable assurance for the prevention
and detection offraud.Each member ofmanagement shares in this responsibility and shall familiarize
themselves with the risks and exposures inherent in their area ofresponsibility and be alert for any
indication of irregularity.
4.Reporting Responsibilities:
Employees who know,or should reasonably suspect under the circumstances before them,that
another employee is committing fraud have a duty to report such knowledge or suspicion to District
management,including the facts and/or observations upon which such knowledge is based.Failure to
so report may result in disciplinary action.In most cases,an employee's immediate supervisor is in
the best position to address an area ofconcern.However,if an employee is not comfortable speaking
with their supervisor or is not satisfied with their supervisor's response they should speak with the
Manager ofHuman Resources or anyone in management whom they feel is more appropriate,
including District's Legal Counsel.
Employees must not attempt to personally conduct investigations/interviews/interrogations~or~discuss
any details ofthe suspected fraudulent act with unauthorized personnel.i ~!
5.Acting in Good Faith:
Anyone filing a complaint concerning suspected fraudulent activity is presumed to do so in good faith
and have reasonable grounds for believing the information disclosed indicates improper or illegal
activity. However,any allegations found to be unsubstantiated and made in bad faith or for malicious
reasons,may constitute grounds for disciplinary action under the District's discipline policy against
the person filing the complaint.
6.No Retaliation:
No executive,manager,supervisor,or employee who in good faith reports suspected fraudulent
activity shall suffer harassment,retaliation or adverse employment consequences.An employee who
retaliates against a person who has reported a violation in good faith is subject to disciplinary action
under the District's discipline policy.
Page 2 of 3
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy Date Date
Number Adopted Revised
ANTIFRAUD POLICY 50 10/03/07
7.Confidentiality:
Violations or suspected violations may be submitted on a confidential basis by the complainant.
Reports ofviolations or suspected violations will be kept confidential to the extent possible,consistent
with the need to conduct an adequate investigation.Information pertaining to the investigation shall
not be disclosed or discussed with anyone other than those who have a legitimate need to know for the
proper discharge oftheir duties.
8.Investigation:
The General Manager,or designee,shall investigate all fraudulent or suspected fraudulent acts.Based
on the severity ofthe allegations an immediate decision will be made concerning coordinating the
investigation with the appropriate law enforcement officials.District legal counsel may also be
involved in the process,as deemed appropriate.The investigator(s)shall take immediate steps as
needed to secure statements,physical assets including computers and any records thereon,and all
other potentially evidential documents.Affected employees shall cooperate fully with investigators,
including regulatory or law enforcement personnel.
Where an initial investigation reveals that there are reasonable grounds for suspicion and to facilitate
the ongoing investigation,the suspected wrongdoer(s)maybe suspended in accordance with District
policies and procedures.
9.Reporting:
The investigator is responsible for keeping the General Manager informed ofthe status of all
investigations and findings.Upon completion ofthe investigation the General Manager will then,as
deemed appropriate,report the findings to the President ofthe District's Board ofDirectors.Ifan
investigation substantiates that fraudulent or illegal activity has occurred,decisions to prosecute
and/or refer the investigation results to the appropriate regulatory agencies for independent
investigation will be made in conjunction with legal counsel.
-",
:~J10.Corrective Action:'
The District will take the necessary steps,including legal action,to recover any losses arising from
fraud or attempted fraud.This may include action against third parties involved in the fraud whose
negligence contributed to the fraud.Management is responsible for taking the appropriate corrective
action to ensure adequate controls exist to detect and prevent a recurrence offraudulent activity.
11.Waste and Abuse:
Nothing in this policy shall preclude the District from investigating alleged or possible waste or abuse
ofDistrict property,funds,or resources,regardless ofwhether the actions investigated constitute fraud
or arise from an investigation ofalleged or possible fraud.Nothing in this policy shall preclude the
District from taking disciplinary action,where appropriate,for substantiated waste or abuse,
regardless ofwhether the discovery ofthe waste or abuse arose from an investigation ofalleged or
possible fraud.
Page 3 of 3
Attachment C
RESOLUTION NO.4109
A RESOLUTION OF THE BOARD OF DIRECTORS OF
OTAY WATER DISTRICT IMPLEMENTING
ANTIFRAUD POLICY NO.50
WHEREAS,the Otay Water District Board of Directors have
been presented with an Antifraud Policy for the Otay Water
District;and
WHEREAS,the Antifraud Policy has been reviewed and
considered by the Board,and
WHEREAS,it is in the interest of the District to adopt the
Antifraud PolicYi and
NOW,THEREFORE,BE IT RESOLVED,DETERMINED AND ORDERED by
the Board of Directors of the Otay Water District that the
Antifraud Policy for the District,incorporated herein by
reference,is hereby adopted as the District's Antifraud Policy.
PASSED,APPROVED AND ADOPTED by the Board of Directors of
Otay Water District at a board meeting held this 3rd day of
October 2007,by the following vote:
Ayes:
Noes:
Abstain:
Absent:
President
ATTEST:
District Secretary
STAFF REPORT
AGENDA ITEM 9a
TYPE MEETING:Regular Board
SUBMITTED BY:Director Jaime Bonilla and,
Director Larry Brietfelder
MEETING DATE:
W.O.lG.F.NO:
October 3,2007
DIV.NO.
All
SUBJECT:STATUS REPORT BY THE AD HOC COMMITTEE FOR FENTON BUSINESS
CENTER
GENERAL MANAGER'S RECOMMENDATION:
None -Not an action item.
COMMITTEE ACTION:
This report by the Ad Hoc Committee for Fenton Business Center
is for information only and does not require Board action.
PURPOSE:
To provide the Board an update related to the misconnection at
the Fenton Business Center,located at 871 Harold Place,Chula
Vista,CA.
ANALYSIS:
On Friday,September 14,2007 the Ad Hoc Committee for Fenton ~
Business Center consisting of Director Jaime Bonilla and
Director Larry Breitfelder met to discuss the status of the
misconnection at the Fenton Business Center.The meeting was'
chaired by Director Bonilla with General Manager and staff
present.Also present were Sara Katz,Katz and Associates,Myrna
Marston,Marston and Marston,Richard Carlson,Water Specialist
Consultants and Mike McGuire,of Malcolm Pirnie.
Director Bonilla opened the meeting stating that it is critical
for the District to regain the trust of the customers of the
Otay Water District,and that the District should make every
effort to identify the impact of the misconnection and to
resolve issues in a fair and expeditious manner.
The following items were discussed at the meeting:
•Status update on the misconnection at the Fenton Business
Center.
•Presentation of the claims received and the status of
SDRMA's review of claims.
•Status of the identification,selection and retention of
subject matter experts in various fields.
•Expert discussion on the composition and regulation of
recycled water,and related studies and results.
•Discussion of communication plan for tenants of Fenton
Business Center,Otay customers and the general public.
A status report was given by the General Manager,Mark Watton
detailing that as a result of complaints by tenants of the
Fenton Business Center related to the appearance of the water in
their suites,on Friday,August 17,2007,and follow-up testing,
it was discovered that the potable system for the Fenton
Business Center was connected to the recycled system.There are
a total of twenty-three (23)suites at the Center and as of
August 17,2007,seventeen (17)suites were occupied.
The water connection was immediately corrected and pursuant to
orders from the California Department of Public Health (CDPH),
the internal system at the Fenton Business Center was flushed
and disinfected to clean out any residues of the recycled water.
By orders of the CDPH "Do Not Drink The Water"notices were
posted at each suite.
The system was declared fully potable water on Thursday,August
23,2007,and "Do Not Drink The Water"notices were removed from
all the suites except one.The remaining suite was sampled tpe ':
same day and the result of the test was satisfactory on ~
Saturday,August 25,2007.The one remaining "Do Not Drink the
Water"notice was removed on Tuesday,September 4,2007.
Once service was reinstated,the CDPH ordered the District to
provide weekly sampling for at least four weeks commencing on
August 27,2007.To date,all results from these weekly
samplings have met or exceeded Federal Drinking Water
Guidelines.
An update on the claims received as of the meeting date was
provided by SDRMA's adjustor Mr.Ed Garbo of CMA Adjusters.The
District has received ten claims.Six of the ten claims were
prepared by counsel to the claimants.One claim has been settled
since the Ad Hoc Committee meeting.Staff will continue to work
with the SDRMA and the adjustor to process the claims as quickly
as possible.
Mike McGuire and Richard Carlson,discussed issues related to
the composition and regulation,studies and results,and
pathogens and toxicology of recycled water.In addition,the
discussions included the retention of subject matter experts in
various fields including a Medical Doctor and an expert in
infectious diseases.These experts would be retained by the
District through the District's Counsel,Garcia,Calderon and
Ruiz,to provide expert opinion related to recycled water.
Sara Katz,and Myrna Marston,led the discussion related to a
proposed communications plan.The discussion included methods of
communication to Otay customers,elected officials,and the
general public.It was decided that specific communications with
tenants of the Fenton Business Center would be handled directly
by the General Manager.Also discussed were the preparation of
fact sheets on recycled water and the misconnection for Otay
staff and the general public and the use of the District's
website to provide information and contact information related
to the misconnection.
A meeting was proposed with the tenants of the Fenton Business
Center to include the General Manager,and the experts from
various fields including a Medical Doctor,and an infectious
disease specialist.A meeting has been tentatively scheduled for
Thursday,October 11,2007,and if needed,on Friday,October
12,2007.Staff is coordinating meetings with individual tenants
who have indicated they want to meet with the District.
A meeting is also being coordinated with the group of tenants ;
represented by an attorney.This meeting will also include thee
District's General Counsel,subject matter experts and the
General Manager.
The meeting was adjourned and the Ad Hoc Committee for Fenton
Business Center will schedule additional meetings as the
chairman determines necessary.
After the Ad Hoc Committee meeting,the District completed and
has submitted to the CDPH a response to its August 24,2007,
request for an incident report related to the misconnection at
the Fenton Business Center.The District's response is dated
September 24,2007,and was delivered to the CDPH on September
25,2007.Please see Attachment A for a full copy of the report.
The report provides a background of the misconnection,including
a chronology of the events leading up to the discovery of the
misconnection,the work done to bring the potable system back to
acceptable federal guidelines,and identifies improvements to
Otay procedures to prevent future misconnections and cross-
connections.
Additional safeguards proposed to prevent another incident
include:
•Coat the recycled water curb stops with purple paint by
using a product that is impervious to field conditions.
•Take a chlorine residual reading,TDS sample,and a
pressure reading from the meter location at the time of
connection.
•Expand Supervisor's role in the enforcement of written
guidelines.
•Before the city in which a project is located issues a
Certificate of Occupancy,District staff will take a TDS
sample on-site.
On Friday,September 14,2007,CDPH reduced the number of
required sampling test from weekly to every two weeks.Bi-weekly
sampling started on Wednesday,September 26,2007,and is
anticipated to continue until further notice from CDPH.
As a follow up to this incident,the District's Water Operations
staff conducted inspections and testing of potable water
services in all areas where dual mains for potable and recycled
are installed.As of Tuesday,September 18,2007,the District
has tested 639 potable water meters that are in close proximity
to the recycled systems,including those serving all
residential,schools,parks,and medical centers.No other
misconnections have been identified.~
Attachment A:Letter dated September 24,2007 to
Mr.Sean Sterchi,P.E.
District Engineer
California Department of Public Health
ATTACHMENT A
...cDediCoted to COV\'lV\'luIlity geltl1lCe
2554 SWEETWATER SPRINGS BOULEVARD,SPRING VALLEY,CALIFORNIA91978-2004
TELEPHONE:670-2222,AREA CODE 619 www.otaywater.gov
J.,
September 24,2007
Mr.Sean Sterchi,P.E.
District Engineer
Division of Drinking Water and Environmental Management
California Department of Public Health (CDPH)
1350 Front Street,Room 2050
San Diego,CA 92101
Subject:Misconnection Incident Report
Fenton Business Center -871 Harold Place,Chula Vista,CA 91914
Dear Mr.Sterchi:
This is in response to your letter dated August 24,2007,requesting the Otay Water District
(District)prepare and submit a complete Incident Report on the recycled water
misconnection at the Fenton Business Center located at 871 Harold Place,Chula Vista.
The information contained herein also includes other actions the District is taking to make
sure all existing and improved procedures are adhered to in regards to the installation and
documentation of potable and recycled water infrastructure,as well as additional test
procedures to address customer concerns related to water quality.
The following documents are enclosed with this Incident Report for your review:
Attachment A is an Operations'chronological report of the incident as of September 18,
2007.This report is proVided in descending chronological order for your convenienc~.As
seen in the report,the District followed the instructions of CDPH and complied !with its
requirements to ensure the health and safety ofthe tenants,employees,and customers of
the Fenton Business Park.The latest laboratory test results of September 14;,~007
confirmed the HPC samples were within the federal guidelines for potable water.~--
Attachment B is the Staff Report to the District's Board of Directors dated SepteJTlber 5,
2007.Attachment B includes Exhibits 1-10,which were provided to the Board as'part of
the package of information with the report.
Attachment C is a PowerPoint presentation titled,"Verifying System Safety and Improving
Internal Procedures to Prevent Future Misconnections and Cross-Connections."
Mr.Sean Sterchi,P.E.
Misconnection Incident Report -Fenton Business Center
September 24,2007
Page 2.
Events Leading to Misconnection
As presented in the Staff Report dated September 5,2007 to the Board of Directors,it
became apparent fromtll'e res,earch that has been completed to date,that a variety of
tasks performed by outside 'pqrties involved in the construction of the Fenton Business
Center were deficient and played a role in causing confusion,which ultimately contributed
to this misconnection.The final check and documentation is the responsibility of District
Engineering Inspection staff who failed to follow certain written guidelines.
The Developer's decision to change certain aspects of the project during construction led
to the Engineer of Record altering previously approved construction plans and omitted
certain water service laterals serving the Fenton Business Center on their as-built
drawings.This fact contributed to the confusion around this installation of a recycled
lateral.The Contractor,who installed the water facilities on Fenton Street,installed a 2-
inch irrigation service that was not recorded on the Engineer of Record's as-built
construction drawings.
District inspectors did not follow proper guidelines by failing to require the Contractor to
process construction changes made in the field.In addition,we have reason to believe
there is some confusion and potential mis-documentation between the "redlined"field
construction plans and the final "as-built"drawings produced by the Engineer of Record.
Redlined documents are not traditionally retained.We believe the Engineer of Record may
have an electronic copy and the District sent a letter advising him to retain all records.If
they do have a copy of the red lined field construction plans,it will answer questions and
may shed light on how the as-built plans were prepared,as well as providing a new avenue
for additional safeguards to institute in this area.
On July 6,2005,the Contractor who constructed the on-site plumbing facilities for the
Fenton Business Center installed the point of connection for the potable water serVice to
an irrigation service lateral,as shown on working plans approved by the City of Chula Vista
(City).We obtained a set of the approved grading plans from the City showing a potable
service connection to two of the buildings from an irrigation lateral.This set of plans
provided by the Developer's Engineer of Record to the City and other parties also shows
two laterals on Fenton Street that are not shown on the as-built construction drawings
provided to the District.
The Contractor requested that a District inspector install a potable meter on Fenton Street.
The inspector complied with the request,but failed to follow written guidelines to ensure the
meter was installed at the proper location connected to a potable main and failed to
document properly the field change.This action contributed to the misconnection of
potable service to the recycled water irrigation lateral.
Mr.Sean Sterchi,P.E.
Misconnection Incident Report -Fenton Business Center
September 24,2007
Page 3.
Again,all ofthese factors together,those of the Developer,the Contractor,the Engineer of
Record,and the District contributed to the misconnection.
District Response to 'Misconnection and Improvements to Construction and
Customer Response Proced,ures
The misconnection was discovered Friday,August 17.Staff immediately disconnected the
building water connection and,with the approval of the CDPH,flushed all building potable
plumbing system piping with potable water and disinfected the pipes with highly chlorinated
water which was left in place overnight.The following morning all building potable
plumbing systems were flushed and water samples were taken.All sample results were
negative for total coliform and E.coli.Tuesday,August 21,District staff met with the
Fenton Business Center owners and their tenants to answer questions and provide
information.Thursday evening,August 23,permanent potable water service was restored
to the Fenton Business Center,as allowed by both the CDPH and the County of San
Diego's Department of Environmental Health.
As a follow up to this incident,the District's Water Operations staff has completed checking
potable water services in areas where dual mains for potable and recycled are installed.
The District tested more than 639 potable water meters that are in close proximity to
recycled systems,including those serving all residential,schools,parks,and medical
centers.We encountered no other misconnections to the recycled system.Operations
staff is also performing a TDS test on all new meter installations to verify that potable water
is being delivered to all new potable water meter sets.
Since the discovery of the misconnection,the standard practice for water quality calls has
been modified.In addition to the above practices,when there are recycled pipelines in the
area,water system operators have been instructed to take a TDS reading and chlo~jne
residual test for all customer calls related to water quality.These tests are to be taRed on
the customer's side of the water meter at the closest point possible to the potable meter.
The results from these tests are then compared with the water of a hydrant or
appurtenance nearby to confirm the water is potable.In addition,water system supervisors
and the system operations manager are alerted any time on-site testing is taken on a
customer's side of the meter.
Further,to ensure that no similar incidences occur in the future,District staff has focused
on improving the inspection approval,documentation,and testing processes.It is clear
that both minor and major changes in construction activities must be included in the
documentation on as-built construction drawings.Consequently,staffwill scan all "redline"
construction drawings from both the Contractor and inspector reports and related
documents for future review.
Mr.Sean Sterchi,P.E.
Misconnection Incident Report -Fenton Business Center
September 24,2007
Page 4.
Additional safeguards in'CIude:
•Coat the recycled water curb stops with purple paint by using a product that is
impervious to field conditions.
•Take a chlorineresid"ual reading,TDS sample,and a pressure reading from the
meter location at the 'time of connection.
•Expand Supervisor's role in the enforcement of written guidelines.
•Before the city in which a project is located issues a Certificate of Occupancy,
District staff will take a TDS sample on-site.
In summary,the District greatly appreciates all your assistance throughout this incident.
The positive manner in which you and your agency handled this matter was an important
part of helping us resolve this unfortunate incident.An update of the Incident Report and
the revised internal policies and new proposed procedures will be submitted to your office
by November 30,2007.
If you have any questions,please feel free to contact Manny Magana at (619)670-2257.
Mark Watton
General Manager
MW/MM:jf
Enclosures
cc:Manny Magana
Rod Posada
Pedro Porras
Yuri Calderon
Melissa Valdovinos
ATTACHMENT A
Otay Water District
Misconnection Incident Report
as of September 18,2007
Eastlake Business Center II,Phase I
Fenton Business Center
,';871 Harold Place
i',';Chula Vista,CA 91914,
Tuesday,September 18,2007
The District has tested over 630 potable water meters that were in close proximity to
recycled systems,this included all residential,schools,parks,and medical centers,and
we encountered no further incidences.
Friday,September 14,2007
The following message was sent to the Fenton Business Park tenants and owners
concerning the samples taken on September 12,2007:
"The results from lab tests of water samples taken on September 12,
2007 showed the general potable water quality for the buildings met
federal guidelines.As an outcome,the State Department of Public Health
has authorized the District to move to a biweekly testing regiment.The
full test results will be mailed to the District and will be available and
distributed early next week."
Thursday,September 13,2007
Alma Ortega-Carrillo took Giardia,Cryptosporidium,and general bacteria samples at
Fenton Business Center.She took the samples from the potable and the recycled
systems.These samples were sent to MWH,Laboratory in Monrovia.
Water system operators continue TDS and chlorine residual testing on potable m~tefs
near recycled mains in the Otay WD.No misconnections found as of 1:00 PM today.
Operations staff held a meeting to discuss the repainting of green recycled
appurtenances on systems built before the purple ID was adopted to purple,and
painting and tagging of recycled curb stops.Proposed methods will be brought forward
to Pedro next week.
Wednesday,September 12,2007
Julie Swiggers shadowed the EnviroMatrix lab technician as he collected potable
bacteriological and HPC samples at Fenton Business Center.Double sample were
taken.
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Water system operators conlinue TDS and chlorine residual testing on potable meters
near recycled mains in the Otay WD.No misconnections found.The Otay WD is in the
process of contacting outside companies to provide cost estimates for TDS and
chlorine testing at the potable meter sites.As of today,staff completed checking
potable meters tha~were to be completed in-house and they will begin testing in areas
considered for outsourci,ng.Approximately 430 meters remain to be checked.The
estimated time needed to check the remaining meters is 5 working days.
<
Tuesday,September 11,,2007
Water system operators continue TDS and chlorine residual testing on potable meters
,near recycled mains in the Otay WD.No miscqnnections found.
Monday,September 10,2007
Alma Ortega-Carrillo took two samples,potable and recycled,at Fenton Business
Center.Each sample consisted of 52 bottles.The samples were taken at the NO.2
test cock on the potable RP and the recycled test station.These samples will be tested
for a variety of items,including organics,bacteriological,pharmaceutical,and personal
care products and other constituents as well.These samples were transported via
courier to MWH Laboratory in Monrovia.Water system operators continue TDS and
chlorine residual testing on potable meters near recycled mains in the Otay WD.No
misconnections found.
Friday,September 7,2007
TDS and chorine residual testing on potable meters near recycled mains continue
within the Otay WD.No misconnections found.
Thursday,September 6,2007
The HPC results for Suite 309,sampled on September 4,were 69 with no coliform or E.
coli.The California Department of Public Health (CDPH)and the property manager
were notified of the results.
Staff received the results of the samples collected on September 5 and all were
negative for total coliform and E coli.CDPH was notified as well.
Wednesday,September 5,2007
All suites were flushed and sampled for the regular weekly sampling.Due to the high
HPCs in previous samples,all suite faucets were flushed simultaneously before
sampling began.
Tuesday,September 4,2007
Of the samples collected on August 31,only the sample from Suite 309 contained
greater than 500 HPCs.Suite 309 was flushed and re-sampled.A Do Not Drink notice
was given to the occupant.CDPH stated that it would not be necessary to disconnect
the hoses to the sink unless coliform are present in the sample.
2 of 12
Frtday,August31,2007
Staff received the results from samples collected on Wednesday,August 29.All
samples were negative for coliform or E.coli.The CDPH determined the water was
safe to drink.However,five suites had greater than 500 HPC and as a precaution
CDPH required "DO Not Drink"notices be posted on suites.Since only Suite 104 was
occupied (PC Joes/GloQallnternet Services)the property manager disconnected the
hoses to t~at sink.Staf~flushed and re-sampled the nine suites.
Thursday,August 30,.20,07
The lab sent the sample 'results to the Otay WD and Otay WD staff updated the tables
showing prior results and Federal Government;standards.The results were consistent
with Federal Government regulations for potable water.
VVednesday,August29,2007
Staff completed checking the water services with other projects where the same
inspector and contractor were involved.A total of 111 meters were checked;no
misconnections were found.
Staff began preparing for checking homes and businesses that have both potable and
recycled pipelines in the street.
Monday,August 27,2007
The sample collected on August 23 passed bacteriological testing and CDPH rescinded
the Do Not Drink order for Suite 204.CDPH notified the Otay WD that it would require
additional sampling once a week for all suites for at least four weeks.
Staff began checking the potable water services in other projects where the same
inspector and contractor were involved that have both potable and recycled pipelines.
Staff collected the first set of weekly samples from all suites at the center.The samples
will be analyzed for free and total chlorine,total coliform,E.coli,and HPC.
Friday,August 24,2007
Metals,minerals,and bacteriological data were provided to the owner and tenants of
the business center on August 24.This data was readily available and could ;::
immediately be provided to the owner and occupants of the Business Center.The data
detailed the contents of the recycled water.The metals,minerals,and bacteriological
data reflected the most recent samples from the Otay WD's Ralph W.Chapman Water
Recycling Facility (from July 10,2007)and the City of San Diego's South Bay Water
Reclamation Plant (May 2007).The data was provided in easy to read tables showing
the regulatory acceptable levels for each metal and mineral.With the exception of
nitrates from the RWCWRF,all other levels were consistent with the Federal drinking
water levels.The nitrates in the water at Fenton also met the nitrate regulatory level.
The tables also show that there was no Total Coliform detected at the effluent of the
RWCWRF,but it was detected in some occasions at the effluent of the City's SBWRP
and at the recycled test stations near Fenton Street.
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The information also included a table showing bacteriological data from the Otay WD's
450 Reservoir (which is fed directly from the City's South Bay Reclamation Plant)and
two sites in the distribution system near the Fenton Business Center.This table shows
that samples were tested for total coliform and E.coli from May 14,2007 through
August 14,2007.The t~sts also show that total coliform and E.coli were in some
cases present in the recycled water.,
Thursday August 23,20Q7
Staff completed checking aH hospitals,schools,and parks.No misconnections were
found.Staff began preparing'for checking sel"\(:ices in projects that had the same
inspector and contractor as the Center.
The HPC results were received and all suites,except Suite 204,were within acceptable
levels.CDPH allowed the Do Not Drink order to be rescinded,except for Suite 204.
The sink in Suite 204 was flushed,disinfected,and re-sampled.
Additional samples were collected and delivered to the MWH Laboratory from both the
reclamation plants'effluents and the recycled water pipeline on Fenton Avenue.
VVednesday,August22,2007
Staff continued checking hospitals,schools,and parks for other possible
misconnections,none found.
The laboratory reported that all samples taken from the Center on August 21 were
negative for total coliform and E.coli.
Tuesday,August 21,2007
Operations instituted a new policy that operators will test chlorine and TDS when
responding to water quality calls in areas that have both potable and recycled pipelines.
A third set of bacteriological samples were taken from all suites in the Fenton Business
Center..
, ,
-'~
At 1400 hours Otay WD representatives met with owners and tenants at the Fenton
Business Center.Staff summarized the efforts made for flushing and disinfecting the
Center's internal piping and samples from each suite were taken to confirm proper
disinfection.Tenants were informed that water test results would be reviewed by the
CDPH before the "Do Not Drink"notices would be lifted.DEH will authorize the
reopening of the two closed suites.In the meeting,tenants were informed that the two
samples taken prior to the flushing at the request of two tenants tested negative for
coliform and E-Coli.Tenants stated that they were not so concerned with biological
tests;instead they wanted to know more about minerals and metals.The tenants were
informed that since the original two samples prior to flushing and disinfection were used
and discarded,the Otay WD would provide historical data from the effluent of the Ralph
W.Chapman Water Recycling Facility (RWCWRF)and the City of San Diego South
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Bay Water Reclamation Plant (SBWRP),and from a recycled water test station closest
to the Fenton Business Center.It was discussed that this historical data may not have
minerals and metals results,therefore,it was agreed to collect additional samples from
both reclamation plants and from the recycled meter at Fenton Business Center to test
for minerals and mE?tals.The Otay WD advised the tenants that Armando Buelna and
Rom Sarno would be thE?contact persons for Otay WD and the property manager would
be the contact persc:m for information distribution and accessibility to the Fenton
Business Center suites.
Monday,August 20,2001 ( •
The preliminary readings of the bacteriological samples from Sunday,August 19,were
all negative at 0630 hours (18 hours after set-up).
At 1220 hours,the bacteriological samples taken on Sunday,August 19,are officially
negative for total coliform and E.coli bacteria.
Otay staff met with Sean Sterchi,District Engineer for the California Department of
Public Health at 1300 hours.Mr.Sterchi is now requiring another set of bacteriological
samples,including Heterotrophic Plate Count (HPC)analysis,prior to lifting the "Do Not
Drink The Water"notices.He is also requiring a second set of samples one to two
weeks later.The first set of samples will be collected by Otay staff on Tuesday
morning,August 21.They will be sent to a contract laboratory for analysis and results
should be final around noon on Thursday,August 23.Mr.Sterchi advised the Otay WD
that the "Do Not Drink The Water"notice could be lifted as soon as the coliform and E.
coli results are negative,and the HPC is less than 100 colony forming units.
Operations compiled information on previous water quality calls from the Fenton
Business Center.Prior to the misconnection finding on Friday,August 17,2007 the
Otay WD received three calls from this site.They were:
From Greg Coss,Water System Operator III:
"On Friday July 27,2007 I responded to a call about dirty water from one suite
at 871 Harold Place,a flooring business.The business owner handed me i :
a water sample that he had taken from his bathroom sink.The water looked
clear and did not have any smell.After I checked his sample I then informed him
that I was going to check the water in the street.First,I found the service that
was feeding the building in order to know which main in the street to flush.It was
located on Fenton Street.After that I checked three fire hydrants.The hydrant
was 100 feet to the west of the service,the second was 100 feet east of the
service,and the third was out in front on Fenton.All three tests came up with a
3.1 chlorine residual and the water was clear and had no smell.After I finished
my test I then informed the business owner that the water was clear and it had a
good chlorine residual.He then asked if I would take his sample and compare it
with what I was getting in the street and also to check it for chlorine.I
told him that I would,and that I would let him know what I found.I then took his
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sample and compared it with a sample that I had taken from the hydrant out in
front on Fenton.Both samples looked clear and had no smell.The only
difference was that the business owners sample had no chlorine.I then
informed the business owner that he had no chlorine residual in his water
sample.He ,then asked me what I thought could be casing this problem.I told
him that it could ge cased by low usage in his system and that he should have it
flushed.He said that he would call the property management company and
have them take care of it."
From Tina Pittman'~'W~ter System Operator II:
"On 8/8/07,I responded to a discolored water call at 871 Harold Place.The
customer Amy Wise from Candy Boutique stated that she had brown water in the
toilet.I advised that we had a previous call from this location,and that it was
determined that the private system needed to be flushed due to low usage from
vacant spaces and businesses that have little usage.I was aware of the
previous call for this location and the actions taken to rectify the problem.The
actions taken by the previous operator were flushing the main from 3 different
fire hydrants (on Fenton and Harold)and a total chlorine test taken from the
hydrants which indicated chlorine residual.I told the customer (Candy Boutique)
that I would check the main again today to make sure that everything was clear
on Otay WD's side.I opened the hydrant on the corner of Fenton and Harold,
the water came out clear immediately and I took a sample of water in a glass
sample cell and showed the customer what we have on our side.I advised the
customer that the property owner should flush their private system and that the
water could be discolored due to low usage in the business park."
Terry Frome,Water System Operator I:
On Monday August 13th Alberto passed a water quality call to me.John is the
person I spoke with (954-3100).He told me that the water was coming out a
yellowish color and that it also had a strange odor to it.I advised to flush the
lines in the building.He replied and said that a operator had told him the same
thing and that he would like someone to come out and look at the water onith~
outside hose bib.I told him that I could come and check it out.I arrived at:
building #2 and checked the water coming into the building on the hose bib.It
looked a little yellowish but I did not smell anything.I then proceeded and
flushed two hydrants out on Fenton Street.One East of the building and also
one West.Took a CL2 sample on both.2.8/2.9.I then called John back and left
a message and told him the lines were flushed in the street and now to open all
of your services and flush.
In all three cases,the water system operator responded to the site and followed existing
operating practices related to these types of concerns.The procedure begins with a
customer calling with a technical concern such as water quality,which is usually
received by the Operations Executive Secretary who gathers all the information from
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the customer and it is logged into an Infrastructure Management System (IMS)work
request.If the call requires staff to investigate further,she dispatches the call to staff in
the appropriate section and gives them the location and description of customer's
concern and the work request number.Once the field staff completes the call,details
of the call are ente~ed into the work request and the request is closed.
{
Prior to the discovery of the misconnection at the Fenton Business Center,the standard
practice fo'r water quality calls that were given to the Water Systems Section was
handled as follows:> >"-
When an operator receives ,a water quality call,they make contact with the customer as
soon as possible and they listen to the customE?r's concerns.Sometimes the customer
will present a sample of the water.The operator will try to determine if the cause of the
water quality is in the Otay WD's potable pipelines or if it is only on the customer's side.
This is done by taking a sample from the Otay WD's potable system via a fire hydrant
or other potable appurtenance.If the quality of the sample taken from the Otay WD's
main needs improvement (i.e.poor water clarity or low chlorine residual)the main in the
street is flushed until water quality improves.Once flushing is complete,or if the
potable main showed good water quality to begin with,the operator recommends that
the customer flushes their own line until the water runs clear.
In the case of the Fenton Business Center,that hasn't been fully occupied since its
opening in 2005,and after verifying that the quality of the water in the street was fine,it
was reasonable to assume that the water quality inside the business was affected by
water stagnated in the unoccupied offices.In all three calls the water system operators
responded the same day and proceeded to follow standard practices.
Since the discovery of the misconnection,the standard practice for water quality calls
has been modified.In addition to the above practice,when there are recycled pipelines
in the area,operators have been instructed to take a total dissolved solids reading and
a chlorine residual test on all potable water-quality complaints.These tests are to be
taken on the customer's side at the closest point possible to the potable meter.This
test shall be compared with the water of a hydrant or appurtenance nearby to confirm
that the water is potable.This additional testing and notification is to ensure that the
water service is connected to a potable main.In addition,the waster system ;:
supervisors and the system operations manager will be alerted any time on-site testing
is taken on the customer side.
Sunday,August 19,2007
At 0830 hours,Larry Olds took a preliminary reading of the bacteriological samples
from Friday afternoon (two recycled samples)and Saturday afternoon (23 potable
samples,plus controls).All potable and recycled samples were negative for total
coliform and E Coli.Gary notified Pedro of the preliminary results.
Jake V.,Larry 0.,Gerard C.,and Gary S.met at the Center at 0930 hours,within 24
hours of Saturday's sampling.The hose bibs were flushed until consistent chlorine
residual was reached,which only took 10 minutes.A consistent 3.3 mg/L residual was
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obtained at 0940 hours.Sampling per the disinfection Plan was performed from 0940
to 1100 hours.The total chlorine residuals in the samples ranged from 3.0 to 3.7 ppm
with no free chlorine.
Gary and Larry trallsported the samples to the lab.Julie Swiggers did the turbidity,total
coliform,and E.coli anaJysis,including the controls.The bacteriological samples were
set up by 12:20.,
At 1400 hours,Julie notifi~d Gary that Friday's and Saturday's (August 17 and 18)
samples were all negative 'for,total coliform and E.coli.
Saturday,August 18,2007
We met onsite at 0700 hours:Jake V.,Gilbert R.,Gerard C.,Luis E.,and Gary S.We
were given access by Jeremy,property attendant.Jake and Gilbert took the free
chlorine residual from a bathroom sink representative of each of the four water services
using a high-range test kit that measures to the nearest 10 ppm.The results were:
Suite 103 -120 ppm free chlorine
Suite 108 -100 ppm free chlorine
Suite 203 -100 ppm free chlorine
Suite 303 -110 ppm free chlorine
At 0800 we began flushing all the highly chlorinated water down every sink (hot and
cold taps),using the potable water highline.Once the free chlorinated water was
flushed out,we opened the hose bibs.We flushed until the water from a hose bib had
consistent total chlorine residual.At 0930,two hose bibs had a consistent total chlorine
residual of 3.3 to 3.4 ppm.The TDS reading on the field unit was 452 ppm and the
turbidity was 0.21 NTU.We began sampling,as outlined in the disinfection plan at
0945 hours.Sampling was completed at 1100 hours.The chlorine residuals in the
samples ranged from 3.0 to 3.7 total chlorine with no free chlorine.The absence of free
chlorine indicated that all of the highly chlorinated water had been flushed from the
system.
Gary transported the samples to the Otay WD's lab,filled out the Chain of Custody
forms,and analyzed the samples for total coliform and E.Coli,using the Colilert;~
Method.Method blanks and bacteriological quality control samples were also ;
performed.Turbidity was also analyzed on each sample.The turbidity ranged frQm
0.06 to 0.26 NTU.The results were consistent with lines that had recently been .
flushed.The bacteriological samples were set up by 1400 hours.The results were
expected within 24 hours.
Frida~August17,2007
At approximately 1100 hours,Doug Marple notified Gary Stalker that he received a call
from the owner of the Fenton Business Center (Center)at 871 Harold Place in
Eastlake,Mr.Dennis Lewis.Mr.Lewis told Doug that an occupant of the Center had
the water tested from the backflow device and a hose bib on-site.The lab,Trident
Tech,said the water had a high TDS (later I was told 980 ppm by Mr.Lewis)similar to
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that of recycled water,a Heterotrophic Plate Count (HPC)of 740 at the hose bib and
950 at the backflow.Gary directed a Recycled Water Operator to check it out
immediately.
At about 1250 hou~s,Luis Escarcega,Otay WD's Recycled Water Operator,notified
Gary Stalker that the potable meter and backflow for the Center was being fed by
recycled water and probably connected to the recycled main.Luis Escarcega tested
the backfl6w and determined that the water had a TDS of 754 ppm and no detectable
chlorine residual.This te~t was compared to the potable fire service line on the street
that was found to have a'lDS 'Of 459 ppm and 1.9 ppm residual.Doug Marple,who
was present on site,had directed to shut down/the recycle water line.It was confirmed
that the Center was being fed by the recycled water main.Luis Escarcega isolated the
service to the Center.
Rick Acuna was contacted to begin flushing the Center's pipes with potable water.
Pedro Porras,Department Head for Operations,was notified and briefed with the
situation.Jake Vaclavek and Rick Acuna immediately went down to the Center,with a
construction crew.Tim Keeran was directed to pull up meter and backflow records
(installed in July,2005).At about 1330 hours Pedro contacted the Assistant General
Manager,Manny Magana,and General Manager Mark Watton to notify them of the
situation.
When Gary arrived at the Center,Jake,Rick,and the Otay WD crew were getting the
adaptors and setting up to run a highline from a hydrant to the Center's backflow
device.The meter had been removed,so there was a sufficient air gap to the recycled
line so a cross connection would not be present.Gerard contacted Glenn Leeks from
the County Department of Environmental Health (DEH)at 1347 hours to report the
incident.Glenn Leeks recommended a Reduced Pressure Backflow Preventer (RPBP)
device at the hydrant,with a certification test prior to starting water.Pedro instructed
Gary S.,to notify Sean Sterchi,the District Engineer for the California Department of
Public Health (CDPH)while Pedro contacted City of Chula Vista representatives to
inform them of the misconnection.Gary contacted Mr.Sterchi at 1350 hours.Mr.
Sterchi stated all pipelines in the Center would need to be disinfected per AWWA
Standards for a new main.Also per the Standards,two sets of bacteriological samp(es,
24 hours apart,would be required.Mr.Sterchi required each suite in the Center tb be
sampled.He also required each door to have a "Do Not Drink The Water"notice :on
them.Once Otay WD had two consecutive sets of clean samples,DHS will meet.with
Otay WD staff to determine if the Do Not Drink"notices can be lifted.Mr.Sterchi
wanted a report on how this situation occurred.
No samples prior to flushing were requested or required by either DHS or CDPH.A
meeting was scheduled for 1300 hours on Monday August 20 at the CDPH office to
further discuss events,test results,and additional steps taken.Mr.Sterchi asked if
there were any food services and he was advised that there was a caterer and a
packaged candy store.Mr.Sterchi said he would confer with DEH.
9 of 12
Larry Olds arrived and he began working with the Property Manager,John Merz,to get
a list of all the businesses in the Center and their contact information.There were 17
occupied units and six unoccupied ones in three buildings.There were four water lines
feeding the three buildings.Once we had a disinfection plan in place,Larry and John
Mertz tried to get the business owners to give John alarm codes or keys (if locks were
changed from the CentE~J'S standard)so that we had access to every unit for the
flushing,disinfection,and subsequent sampling.Some occupants decided to be
available whenever needed instead of giving the Property Manager the alarm codes.
Gerard C.was asked bytWQ occupants to take samples of the recycled water prior to
flushing.Pedro P.told GerarcfC.to take the s?mples for the occupants and to collect
one from each location for Otay WD.Meanwhile,Otay WD staff checked all meters in
the vicinity and isolated the recycled main to confirm that this was an isolated incident.
Pedro P.brought a copy of the "AWWA Standard for Disinfecting Water Mains"
(ANSI/AWWA C651)to the site.While Pedro was updating Mark Watton and Manny
Magana,Jake V.and Gary Stalker looked at the disinfection alternatives.The Otay
WD decided to use the Slug Method in Section 4.4.4 of the Standard that required a
100 ppm dose of free chlorine to be held in the piping for a minimum of three hours.
Jake and Gary came up with the following disinfection plan that was performed starting
on Friday evening,Saturday,and Sunday (August 17,18,and 19):
1.Starting at about 1600 hours on Friday,August 17,staff commenced flushing
potable water from the highline out of all the hose bibs and interior sinks (hot and
cold)until they had a total chlorine residual similar to the potable water source.
Most units just had one sink and toilet.
2.Used the Otay WD's disinfection trailer to inject a sodium hypochlorite solution
(>100 ppm free chlorine)into the piping.Flushed one building at a time until
each faucet (hot and cold)contained the hypochlorite solution and shut off the
faucet.Toilets were also flushed.If suites had more than one sink,all were
flushed.
3.Let the solution stay in the piping overnight.
4.Saturday morning staff took a chlorine sample from one sink that is fed from .
each of the four water lines to determine if the residual was still high enough.:
5.Following AWWA guidelines,removed sink aerator screens and flushed air sinks
with potable water (hot and cold)until a total chlorine residual similar to th~water
source was obtained.Then switched faucet to cold water only,let flush for a
minute or more, and took a total and free chlorine residual measurement.Wrote
the residuals on a bacteriological sample bottle,along with the suite number,
time,and sampler radio number.Collected the sample and put the sample in a
cooler with an ice pack.To be consistent,the samples were taken from the
bathroom sink in each suite,since all units had one.
6.Transported samples to the laboratory and left the highline in service for toilet
flushing only.
7.On Sunday morning staff flushed each bathroom sink with cold water until a total
chlorine residual similar to the potable water source was obtained.
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8.Removed the sink strainer,flushed another minute or more,and collected the
sample as indicated in step 5,above.
At 1745 hours Armando Buelna arrived on site with Dan Cruz.They proceeded to post
the signs,on Otay VVD letter head that stated "Do not drink the water until further
notice.Flushing toilets 9kay after 10:00 am Saturday,"on each door.They then
assisted Larry O.and the Property Manager in getting the occupants'cooperation.
They were'also available to answer questions.
The RPBP device was instaJled on the hydrant and certified by David Martinez.We
were let in each suite by the Property Manage(s employee (unless the occupant
decided to stay)and he locked up each suite afterwards.The suites were flushed until
1830 hours with potable water.The disinfection solution (over 176 ppm free chlorine,
mixed,tested,and monitored by Gilbert Rubalcava)was flushed through all plumbing
by 2000 hours.The water services to each building were isolated and the highline was
removed overnight.
Friday,August5,2005
On or about August 5,2005 an Otay WD meter shop staff member unlocked and
opened the water meter curb stop located within the meter box to initiate water delivery
for the initial testing of the backflow device.The backflow device was tested and
certified on August 5,2005.
Friday,July 8,2005
An Otay WD meter shop staff member installed a 2-inch meter on the existing water
service lateral inspected on Fenton Street,closed the curb stop,and locked the curb
stop.
Wednesday,July 6,2005
Doug Marple,an Otay WD inspector,visited the project site as an outcome of the meter
sales application.A representative at the Center informed Mr.Marple that their private
on site potable water service pipeline from the building(s)was installed to a location
near an existing meter box located on Fenton Street.Mr.Marple reviewed a set of ,
project plans and inspected the meter box location to confirm appurtenances are);
installed in compliance with the approved plans and specifications.The meter box was
a potable box and the lateral appeared as that of a potable water service.Also,no
water testing was preformed to confirm either potable water or recycled water was
within that existing service lateral.Mr.Marple prepared and submitted a meter set
request via hand written speed memo to the Otay WD meter shop to set a potable
water meter at the location inspected and discussed with the representative of the
Center.The existing water service lateral was believed by Mr.Marple at that time to be
connected to the potable water system.
Thursday,June 23,2005
An application for potable water meter service for a 2-inch potable water meter set to
serve the project address of 871 Harold Place,Chula Vista,CA 91914,Fenton
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Business Center,was prepared by Ms.Mia Rankins of the Otay WD staff.The specific
seNice lateral on to which to set the potable meter was not identified only the address
of the intended potable water seNice location.
Friday,May 27,20,05
A meter request application for potable water seNice to seNe the project address of
871 Harold Place,Chula Vista,CA 91914,Fenton Business Center (Center)was
prepared by the applicant and signed by Mr.John Seymour of Seymour/Lewis
Development LLC.The ,iqentified field contact name was Mr.Frank Rosas of Bremco
Construction...';
1.,'.
NO:4832-9634-0225,v.1
12 of 12
Rod Posada ('~~~~
Chief,Engineering
,~'.
Manny Magafiae::::,;v..~~-:'
Assistant General Mahag~ineeringand Op"e'rations
Informational Update Regarding Misconnection at 871 Harold
Place -Fenton Business Center in Chula Vista
STAFF REPORT
1DIV.
NO.
ATTACHMENT B
N/A
September 5,2007MEETINGDATE:
PROJECT/
SUBPROJECT:
SUBJECT:
ApPROVED BY:
(Chief)
APPROVED BY:
(Ass!.GM):
TYPE MEETING:Regular;Bo'ard
SUBMITTED BY:Ron RippE:jlrger ~
Engine~rir;lg\Manager
GENERAL MANAGER'S RECOMl-4ENDATION:
This is an update to the informational item presented at the Augu§t
20,2007 special Board meeting (See Exhibit A,B-1,B-2 for project
location).
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To update the Board as to the status of the ongoing investigation
regarding the misconnection that occurred at Fenton Business Center
in Chula Vista."
ANALYSIS:
As directed by the Board during a special Board meeting on August
20th,staff has continued its investigation of the incident that:
occurred at the Fenton Business Center and has begun to document and
summarize the events leading to the misconnection at 871 Harold
Place.In addition,staff is evaluating the District's processes
and procedures relating to inspection,plan check,operations and
record keeping.This staff report and attachments include timelines
and specific detail of what occurred during Phase I and Phase I~
construction of the Eastlake Business Center II that pertain to the
Fenton Business Center (See Attachments B through F).The incident
report that was prepared provides additional detail information and
is included as Attachment G.
It is becoming apparent from the research that has been completed to
date,that Engineering Inspection staff did not follow certain
written guidelines'~nd that a variety of tasks performed by outside
stakeholders were incorrect.
\
This begins with th~peveloper's decision to change certain aspects
of the project during'Qo~struction leading to the Engineer of Record
:altering previously apprbved construct~on plans and not showing
installed water services to the Fenton Business Center on their "as-
built"drawings.The contractor who installed the water facilities
in Fenton Street,installed a 2-inch irrigation service·~that was not
recorded on the engineer's as-built drawings.
District inspectors didn't follow proper guidelines by requiring the
contractor to process construction changes made in the field.In
addition,we have reason to believe there is some ~onfusion and
potential misdocumentation between the redline field construction
plans and the final "as-builts"produced by the Engineer of Record.
The redlines are not traditionally retained (see Staff Recommended
Change to Procedure).We believe the Engineer of Record may have an
electronic copy and will send a letter advising him to retain all
records.If they do have a copy of the redline field construction
plan,it will answer questions and may show a clear picture on how
the as-built plans were prepared and if there are additional
safeguards to institute in this area.
On July 6,2005,the contractor who constructed the on-site plumbing
facilities for the Fenton Business Center installed the point of
connection for the potable water service to an irrigation service
lateral as shown on working plans approved by the City of Chula
Vista.We obtained a set of approved grading plans from the City of
Chula vista showing a potable service to two of the buildings fr9m"
the irrigation meter.This set of plans provided by the Develop~r'~
Engineer of Record to the City and other parties also shows the two
laterals on Fenton Street that are not shown on the as-builts .
provided to Otay.The City has additional files and plans concerning
this project that,at the time of this memo,we have not been able to
obtain.
The contractor requested that a District inspector install a potable
meter at Fenton Street.The inspector complied with the request,but
failed to follow written guidelines to ensure that the meter was
installed at the proper location connected to a potable main and
failed to properly document the field change.All these factors
together contributed to the misconnection.
2
To insure that no similar incidents will occur staff has focused on
how to improve the inspection approval and documentation process.It
is clear that both minor and major changes in construction need to be
documented on "as-builtN drawings so that elements of the as-builts
are clear.Some additional safeguards being considered are to purple
coat the recycled water curb stops,take a chlorine residual reading,
TDS sample and a,pressure reading at the meter location at the time
of connection and ~ntorce written guidelines.In addition,staff
will impl~ment a 'process to scan all "redline"construction drawings
from both the contractor and inspector reports and related documents
for future review.,Operations staff is now performing a TDS test on
all new meter instalIat~ans.,,
','
Staff members met with the Fenton Business Center owners and their
tenants on Tuesday August 21st to answer questions and provide
information.Staff members provided potable bottled water to the
tenants on that same day and also brought in a potable water tanker
to supply drinking water.On Thursday August 23rd in the afternoon
permanent potable water service was restored to the center with the
exception of two businesses:the two food'related businesses were
allowed to reopen later that night by the Department of Public
Health.
As a follow up to this incident,Operations Staff is checking potable
water services in areas where dual mains for potable and recycled are
installed.So far all critical facilities including schools,parks
and hospitals have been checked and confirmed as receiving potable
water.
Staff will bring additional information to the Board as the
investigation proceeds.
FISCAL IMPACT:
Not known at this time.
LEGAL IMPACT:
Not known at this time.
---ll-*'JR,hJ4Jt-~--
Gen-/l!}al Manager
P:\WORKING\Ripper\Misconnection 8-17-07\BO 09-05-07,Misconnection at Fenton.doc
RR/RP:mlc
Attachments:Exhibits A,B
Attachments A-E
3
EXHIBIT 1 OF
ATTACHMENT B
ATTACHMENT A
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COMMITTEE ACTION:
The Ad Hoc Recycled Misconnection Committee reviewed this item in
detail at a meeting held on August 30,2007.The Committee requested
that staff develop the following:
• A procedure to avoid misconnect incidents in the future and
present the proposed procedures via a powerpoint presentation
to the full Board.The Committee suggested that the emphasis
should be to develop a fail safe methodology.
•Evaluate purple coating,tagging,and stamping of existing and
future curb stops on recycled water meter boxes.
•Evaluate a program for increasing cross-connection inspections
of recycled service connections from yearly to quarterly.
•Produce a list,sorted by Board Member Division,of all the
recycled water meter connections within the District.
4
EXHIBIT 2 OF
ATTACHMENT B
EXECUTIVE SUMMARY
FENTON BUSINESS PARK MISCONNECTION
!AT 871 HAROLD PLACE,CHULA VISTA
"'
The following is a bullet-point summary of events leading to the misconnections
and highlighting the acrtions taken by the District,the developer,the contractors,
the engineer of reco'rdl"apd the City of Chula Vista in connection with the project.
Inconsistencies in plans submitted by Hunsaker and Associates were not
noted.
One inspector allowed the contractor to build service laterals not shown on
plans and failed to generate a construction change process.
In accordance with present procedure field drawings showing redlines
were not kept to determine what was shown on the original plans.Staff
proposes to keep all plans in the future.
During the walkthrough,it appears that the Inspector and Operations
representative did not note that there was a meter box not shown on the
plans.(Red line would have shown,or not,if this is the case)
For the potable meter installation,the Inspector did not properly verify a
lateral as potable and allowed a potable meter to be installed on an
irrigation service lateral.
Civil Constructors:
Installed the facilities on Fenton Street east of Harold Place,including the
irrigation lateral and other appurtenances not shown on the plans for
Phase I!.
Hunsaker and Associates (H&A):
Appears that H&A submitted confusing and inaccurate construction plal)s."
Submitted inaccurate and conflicting "as-builts"to different parties as ,
evidenced by the facts that Otay's as-builts do not show laterals on Fenton
Street and grading plans for Fenton Business Center submitted to the City
of Chula Vista do show the laterals.
City of Chula Vista:
Approved a grading plan showing the on-site potable plumbing being
connected to an irrigation lateral.We are seeking the entire building file
from the City of Chula Vista at this time to have a clear understanding of
events during the approval process.
1/3
EXHIBIT 2 OF
ATTACHMENT B
Developer for Fenton Business Center:
Submitted change construction (phases)plans that resulted in confusion
as to the 'location of the laterals in question.
Grading plans'approved by the City of Chula Vista showed that the
plumbing was designed to be connected to an irrigation lateral.
Requested that..the on-site plumbing be connected to an unknown lateral
on Fenton street yvhjch turned out to be a recycled irrigation lateral.
Below is a more detailed chronology:
1.October 2002 thru November 2002:
Phase I plans of the Eastlake Business Center II development were
contradictory and confusing during the installation of the potable and
irrigation lines.It appears that the Contractor and Inspectors were
working with two sets of plans and the Phase I plans showed an irrigation
service lateral and other appurtenances on Fenton Street that were not
shown on the Phase II plans.
The service laterals that feed the building were installed during Phase II.
However,the Phase II plans did not show the irrigation service meter to
which such laterals were connected.
Before acceptance,the Inspection Supervisor must ensure that all
paperwork is complete and the records reflect what was built.The
following parties were involved in the project during this period of time:
•Civil Constructors (Contractor for Phase II)
•Hunsaker &Associates (Engineer of Record)
•District Inspector A
•District Inspection Supervisor
2.November 2004:
Grading plans approved by the City of Chula Vista for the Fenton
Business Center show the on-site potable water plumbing connected to an
irrigation lateral on Fenton Street.The following parties were involved in
the project during this period of time:
•City of Chula Vista,Building and Safety Department
•ITF Engineering (Engineer for Fenton Business Center)
•Seymour &Lewis Development (owners of Fenton Business
Center)
2/3
EXHIBIT 2 OF
ATTACHMENT B
3.December 2004:
Final walkthrough performed by the Contractor with District
representatives.It is unknown at this time if the field set drawings for
Phase lion Fenton Street contained potable and recycled water laterals
serving 871 Harold Place shown on them.
,
A standard pr6'ceQul'e is to discard the field set drawings after the
acceptance of the project.District staff will change that practice and will
scan all red lines from a project into t~e District's computer system to be
able to compare notes in the future.
•May have missed 2-inch lateral(s)on Fenton Street fronting
business center -failed to pick up changes
•No correction to the plans was noted on the punch list items by
either the Contractor or District representative
4.March 2004:
H&A submits inaccurate "As-Built"records for Phase II of the
Eastlake Business Center II
•Plans do not show 2-inch irrigation service to Fenton Business
Center
5.July 6,2005:
A District Inspector takes the following actions:
•Discovers a meter on Harold Place which had a recycled box and
realizes that Phase I plans identifies the meter as potable.He
performs a chlorine test to confirm that potable water flows through
the meter and asks Operations Staff to change it out to a potable
box as shown in Phase I pla"ns.
•At the request of the contractor's representative he approves a J c
change to location of potable water meter from Harold Place to "
Fenton Street.He submits meter set request to Meter Shop,bu(he
fails to communicate his decision to the District's Inspection
Supervisor.
6.July 8,2005:
Meter Shop employee installs meter.
•Potable meter installed on 2-inch irrigation service on Fenton Street
3/3
EXHIBIT 3 OF
ATTACHMENT B
CHRONOLOGY
FENTON BUSINESS CENTER MISCONNECTION
EASTLAKE BUSINESS CENTER II,PHASE I
10/22/99
3/24/00
7/25/00
",Plans received from Hunsaker and Associates (Engineer of
Record)for plan check.Plans designed by Engineer of Record.
,,'
Plansfited with the District.
"<
Pre-construction meeting held with Cass Construction and
Inspector C (District Inspector).
8/10/00 -8/30/00 Cass Construction installed potable and recycled water mains on
Fenton Street between Lane Avenue and Harold Place.Inspector
C inspects the installation.In Phase I,no improvements were built
on Fenton Street east of Harold Place.
3/1/01 Added sheet #6 to Phase I plans to include portion of Fenton Street
east of Harold Place;a total of 470 feet.In this construction
change,two 2-inch seNice laterals were added.One recycled at
Station 29 +80 and one potable mislabeled at Station 29 +83.In
reality,the station for the potable lateral was 30 +83.The
Engineer of Record and the District's Plan Checker failed to
properly identify this incorrect stationing on the plans.
3/19/02 Construction change submittal by Hunsaker and Associates
removing the two 2-inch potable and 2-inch recycled seNice
laterals on Fenton Street east of Harold Place at Stations 29 +80
and 30 +83.These changes were not properly identified on the
plans.The Engineer of Record and the District's Plan Checker
failed to properly label and identify the changes on the plans.
8/6/01
5/17/04
Phase I of Eastlake Business Center II project was accepted by the
District.'
The Engineer of Record submitted a construction change removing
a portion of Fenton Street east of Harold Place from Phase I and
adding it to Phase II.In these construction change records,the
Engineer of Record failed to properly label and identify the changes
made on the plans and the District's Plan Checker failed to note the
missing information.
EXHIBIT 4 OF
ATTACHMENT B
CHRONOLOGY
FENTON BUSINESS CENTER MISCONNECTION
EASTLAKE BUSINESS CENTER II,PHASE II
-,
11/14/00 Plans received from Hunsaker and Associates (Engineer of
Record)for plan check review.
5/7/01 Plan's'filect with the District include portion of Fenton Street east of
Harold Pl'ace.
10/7/02 Pre-construction meeting held with Civil Constructors (Contractor)
and Inspector A (District Inspector).
10/7/02 -11/1/02 Potable and recycled pipeline installed along Fenton Street
between Harold Place and Otay Lakes Road.Inspection was
performed by Inspector A,including the recycled water lateral in
question and other appurtenances not shown on the plans for
Phase II.He failed to follow protocol of asking for a construction
change and a revision to the plans from the Engineer of Record
and failed to document the same in his inspection records.
12/2/02 -12/9/03 There is a gap in the District's field records between December 2,
2002 and December 9,2003.It seems that there was no field
activity during that period of time concerning water facilities.
5/17/04 Engineer of Record submitted a construction change removing a
portion of Fenton Street east of Harold Place from Phase I and
adding it to Phase II.In these "As-Built"records,the Engineer of
Record failed to properly label and identify true field conditions on
the plans.The District's Plan Checker failed to note the missing
information.-
8/24/04
9/2/04
12/30/04
District Inspector A terminated for accepting bribes related to other
projects,but with the same Contractor.
Bremco Construction purchases a temporary meter for construction
water for the Fenton Business Center.The temporary meter was
installed on a fire hydrant at the intersection of Fenton Street and
Harold Place.
Final walk-thru performed by Contractor.A consultant served as
District Inspector because District Inspector A was no longer with
the District.He was accompanied by a District Operator.The
meter box on Fenton Street was not noted or addressed.In
District's records,there are not any notes indicating if the potable
1/2
3/4/05
3/17/05
6/23/05
7/6/05
7/8/05
EXHIBIT 4 OF
ATTACHMENT B
meter box was installed on Fenton Street east of Harold Place.
Original records as prepared by Inspector A were very poor.
Fin~1 "As-Built"plans submitted by the Engineer of Record.These
,"As-Built"did not contain two of the laterals installed on Fenton
Street.The Engineer of Record in preparing the "As-Built"records
did,~Qt properly identify any changes related to adding or deleting
the'se"rvice lateral and other appurtenances,Le.,an 8-inch fire
service atiStation 31 +00 is shown in the profile of Fenton Street
plans,but not in the plan view.The appurtenances were missed
also by the District's Plan Checker and Inspection Supervisor.
These laterals were shown on grading plans submitted to the City
of Chula Vista.
Project accepted by the District.District Inspection Supervisor did
not ensure that "As-Built"records reflected was actually built.
Seymour &Lewis purchases one 2-inch potable meter.Permit
issued by Public Services Division is permit:MTR-05-205.The
instructions on the permit is that the potable meter box is on Harold
Place,as shown on Phase I of the plans.
Inspector B inspects the meter box for the potable service on
Harold Place.He finds that the box installed was a recycled box
over a potable service.He verified it was potable by checking the
plans and by testing the chlorine content of the water.He asks
District's Operations Department to replace it for a potable water
box after verifying that the lateral is for potable water.
Site superintendent of Bremco Construction,requests that
Inspector B install meter"at the meter box on Fenton Street,not on
Harold Place as shown on the permit.Inspector B okays the;:
request after inspecting the meter box.He failed to follow protocol
of verifying if the lateral was potable or recycled and to reque:st
updating of the plans via a construction change.
Inspector B writes a speed memo to Meter Shop authorizing setting
the meter on Fenton Place.Fails to report changes to Inspection
Supervisor.
Meter set by District's Meter Shop.
2/2
EXHIBIT 5 OF
ATTACHMENT B
CHRONOLOGY
FENTON BUSINESS CENTER MISCONNECTION
ON-SITE IRRIGATION
11/29/03
.,
'Plans received from Royal Oaks Design for Fenton Business
Genter being developed by Seymour and Lewis Development,Ltd.
5/31/06 Plans 'fited with the District.In these plans the point of connection
for the recycled meter is sl}own on Fenton Street,approximately
150 feet east of the intersection at Harold Place.The point of
connection was actually revised in the field and relocated to Harold
Place as documented by the approved chart recorder "As-Built"
drawing.
6/15/06 Pre-construction meeting held with Bremco Construction and
Inspector B (District Inspector).
6/15/06 -3/27/07 On-site irrigation system installed.The on-site irrigation system is
inspected by Inspector B and County Department of Health.
3/27/07 Controller "As-Built"and irrigation system accepted by the District.
2-inch irrigation meter installed on the north-west corner of the
project on Harold Place.
FENTON MISCONNECTION
ACCEPTED PROTOCOL AND WRITTEN GUIDELINES
FOR PLAN CHECKING,INSPECTION AND ACCEPTANCE OF
DEVELOPER PROJECTS
EXHIB~I 6 OF
ATTACHMENT 8
EXISTING PROTOCOL!ENHANCED PROTOCOL!
ISSUE WRITTEN GUIDELINES WRITTEN GUIDELINES
Proper Plan Check and Guidelines 15.00 and 110.03 of the Engineering Quality The guideline is clear.The protocol was
submittal of "As-Built"Control and Survey Guidelines manual specify the protocol not followed in the part of tile Inspection
Records.for submittal,plan check and submittal by the Record Supervisor since the Inspector of Record
Engineer of "As-Built"records.However,on the records had been terminated.The "As-Built"~
submitted by the Engineer of Records and checked by the records as submitted by the Engineer of
District,there were several omissions on the plans,deleted Records were also inaccurate,incomplete
portions were not properly labeled and/or identified.The and confusing.
protocol calls for the Inspector or Inspection Supervisor to An enhanced approach is to scan all field
evaluate the "As-Built"records before final acceptance of the records after project has been accepted
project.and filed.
Installed 2-inch irrigation Guideline 16-00-3.6 of the Engineering Department Quality The guideline is clear.The protocol was
lateral on Fenton Street was Control specifies that the Inspector does not have the not followed.-No change can be made in
not shown on the authority to allow appurtenances to be moved from their the field without an approved construction
construction plans.designated position.The Developer and the Contractor change by District representative.Any
should go through an approved construction change before change shall be duly noted in the plans
plan modifications.Also,in the WAS,in Section 01000 Part 1 and be signed by the Engineer of Records.
item 1.29 specifies protocol for changes to the work via a This protocol was missed by the Engineer
construction change.When the Inspector encounters an of Records,Inspector and Inspection
discrepancy in the field,he should have reported to the Supervisor.
Inspection Supervisor any and all changes in the field.
Installed 2-inch irrigation Guideline 110.00,110.03,and 110.04 of the Engineering This protocol is clear and was not followed.
lateral on Fenton Street was Department Quality Control specifies that before acceptance Several appurtenances installed on Fenton
missed during the walk-thru of the project,the Inspector shall compare the approved Street are not included in the "As-Built"
and acceptance of the plans to what has been actually installed (Section 3.6.2).records for Phase II.Also,some facilities
project.There are three walk-thru's before a project is completed.are shown at different location.There was
During the'final walk-thru,the Inspector,a representative a failure in the protocol by the Engineer of
from the Contmctor and a representative from Operations Record,the Inspector and the Inspection
walk the entire job site to verify that the facilities are installed Supervisor.
in accordance to the plans.The information is then reported
1/2
ISSUE
Installed potable water meter
box on a 2-inch irrigation
lateral on Fenton Street.
Record keeping in the part of
the Inspector.
Installed potable water meter
on a 2-inch irrigation lateral.
to the Inspection Supervisor.This step was also missed.
EXISTING PROTOCOL!
WRITTEN GUIDELINES
Ifthis was on the irrigation lateral,the cover of the box should
have been purple in accordance with the WAS -Approved
Materials List,page 9 of 16.
For irrigation boxes,there should be a clear differential from
potable meter boxes as follows:
1.The lid of the irrigation meter box should be purple.
2.Prior to authorizing the installation of a recycled water
meter,the Inspector shall verify from the "As-Built"plans that
the lateral is connected to the proper water main.
Any discrepancies between records and what was actually
built should be communicated from the Inspector to the
Inspection Supervisor and a request for a construction
change from the Engineer of Record.The Engineer of
Record has the fiduciary duty to accurately reflect what was
installed in the field on the "As-Built"records.
Guideline 13.00 of the Engineering Department Quality
Control specifies that it is the responsibility of the inspector to
keep clear,complete and accurate records.They should also
document pipe installation and appurtenance installation.
The records show these projects were poorly written.
Guideline 117.•.00 of the Engineering Quality Control
Guidelines,specifies the protocol for meter set.Some of the
purple paint was visible when the curbstop was removed.
EXHIB~I 6 OF
ATTACHMENT 8
ENHANCED PROTOCOL!
WRITTEN GUIDELINES
The advanced protocol for meter
installation may consist of one or more of
the following procedures:
1.A tracer should be installed for further
corroboration that the lateral is connected
to the proper main.,'
2.For recycled water systems,modify
WAS Standard WS'01 and WS02 to reflect
the following:._:~."
A -Curbstop,'should be purple epoxy
coated.
B -The lockwing of the curbstop should be
of different design than the ones used for
potable services.The lockwing should
also be purple coated.
C -The locks..used to lock the curbstop
should be also in purple color.
In addition,the person installing the meter
shall test the pressure,perform a TDS and
a free chlorine samples for both potable
and recycled water systems.The results
shall be logged on the permit paperwork.
In addition to retraining inspectors to follow
the gUidelines,before the end of the year
2007,the Construction Division will
implement the use of laptops tablets in the
field.The tablets will have a software
template in which the inspector will be able
to enter any pertinent information about the
project.
The gUideline is clear.The protocol was
not followed.
2/2
----------------------
The meter installer probably should have been able to see
the paint.
.r••~I'·
._---_._-----~_._--------~
EXHIBI.6 OF
ATTACHMENT B
3/2
EXHIBIT 7 OF
ATTACHMENT B
Fenton Business Center Incident Report
(Revised 08/30/07)
Friday,August 17,2007:
At approximately 1100~hours,Gary Stalker was informed by Doug Marple (after he
informed Jake Vaclavek)that Doug received a call from the owner ofthe Fenton
Busine~s Center (Center)at 871 Harold Place in Eastlake,Mr.Dennis Lewis.Mr.Lewis
told Doug that an occupant ofthe Center had the water tested from the backflow device
and a hose bib on-site.The"lab,Trident Tech,said the water had a high TDS (later I was
told 980 ppm by Mr.Lewis)like recycled water,.a Heterotrophic Plate Count (HPC)of
740 at the hose bib and 950 at the backflow.HPC is an indicator ofgeneral bacteria
growth,not pathogenic bacteria growth.For potable water,an HPC >500 indicates the
water is not properly disinfected.You would expect high HPC levels in recycled water
without a residual.Gary told Doug and Jake that he would have a Recycled Water
Operator check it out immediately.Gary called Gerard Chavarela and he said Luis
Escarcega was close by,so Gerard called Luis to check it out.
At about 1250 hours Gary received a call from Luis saying the potable meter and
backflow for the Center was being fed by recycled water and must be connected to the
recycled main.He had tested the backflow and the water had a TDS of754 ppm and no
detectable chlorine residual.This compared to the potable fire service line on the street
that had a TDS of459 ppm and 1.9 ppm residual.Doug Marple was there and they had
also shut down the recycle water line and confirmed the Center was being fed by it.Luis
then isolated the service to the Center.
Gary notified Jake and asked him to contact Rick Acuna and figure out how we could
begin flushing the Center's pipes with potable water.Gary also notified Pedro.Jake and
Rick immediately went down to the Center,with a construction crew.Gary filled Pedro
in more thoroughly and asked Tim Keeran to pull up meter and backflow records (they
were installed in July,2005).Pedro went to talk to Engineering and Development
Services,and Gary went to the Center.
When Gary got to the Center,Jake,Rick,and the crew were getting the adaptors and ~
setting up to run a highline from a hydrant to the Center's backflow device.The meter
had been removed,so there was a sufficient air gap to the recycled line so a cross .
connection would not be present.Gerard contacted Glenn Leeks from the County
Department ofEnvironmental Health (DEH)at 1347 hours to report the incident.Glenn
said we need to have an RPP device at the hydrant,with a certification test done on it
prior to starting water.Pedro instructed Gary to notify Sean Sterchi,the Regional
Engineer for the California Department ofPublic Health (formerly CDHS).Gary
contacted Mr.Sterchi at 1350 hours.He stated all pipelines in the Center would need to
be disinfected per AWWA Standards for a new main.Also per the Standards,we would
need to take two sets ofbacteriological samples,24 hours apart,and he required each
suite in the Center to be sampled.He also required each door to have a "Do Not Drink
The Water"notice on it.Once Otay has two consecutive sets ofclean samples,DHS will
EXHIBIT 7 OF
ATTACHMENT B
meet with us to determine ifthe Do Not Use notice can be lifted.He also said he would
have questions regarding how it happened,the color ofthe meter box and pipe,etc.A
meeting was scheduled for 1300 hours on Monday August 20 at the CDPH office to
further discuss events,test results,and additional steps taken.Mr.Sterchi then asked if
there were any food services and Gary replied that there was a caterer and a packaged
candy store.He said't1:).at could complicate things and asked ifDEH was notified.Gary
told him Glenn Leeks was being notified simultaneously and Mr.Sterchi said he would,
confer with DEH.
Larry Olds arrived and he b1egan working with the Property Manager,John Merz,to get a
list ofall the businesses in the 'Center and their c;ontact information.There were 16
occupied units and seven unoccupied ones in three buildings.There were four water
lines feeding the three buildings.Once we had a disinfection plan in place,Larry and
John Mertz tried to get the business owners to give John alarm codes or keys (iflocks
were changed from the Center's standard)so that we had access to every unit for the
flushing,disinfection,and subsequent sampling.Some occupants decided to be available
whenever needed instead of giving the Manger alarm codes.Although most were
cooperative,a couple ofowners were initially resistant.When informed that there would
be no water available until all owners cooperated,they were more tolerant.
Gerard was asked by two occupants to take samples ofthe recycled water prior to
flushing.Pedro told Gerard to take the samples for the occupants and to collect one from
each location for Otay.
Pedro brought a copy ofthe "AWWA Standard for Disinfecting Water Mains"
(ANSI/AWWA C65I)to the site.While Pedro was updating Mark and Manny,Jake and
Gary looked at the disinfection alternatives.We decided to use the Slug Method in
Section 4.4.4 ofthe Standard that required a 100 ppm dose offree chlorine to be held in
the piping for a minimum ofthree hours.Jake and Gary came up with the following
disinfection plan:
Friday Night ,
1.Flush potable water from the highline out of all the hose bibs and interior sinks
(hot and cold)until they had a total chlorine residual similar to the potable wat~r
source.Most units just had one sink and toilet.-
2;Use the District's disinfection trailer to inject a sodium hypochlorite solution :
(>100 ppm free chlorine)into the piping.Flush one building at a time until each
faucet (hot and cold)contained the hypochlorite solution and shut offthe faucet.
Toilets were also flushed.Ifsuites had more than one sink,all were flushed.
3.Let the solution stay in the piping overnight.
Saturday Morning
4.Take a chlorine sample from one sink that is fed from each ofthe four water lines
to determine ifthe residual was still high enough.
5.Remove sink aerator screens and flush all sinks with potable water (hot and cold)
until a total chlorine residual similar to the water source is obtained.Then switch
faucet to cold water only,let flush for a minute or more,and take a total and free
EXHIBIT 7 OF
ATTACHMENT B
chlorine residual measurement.Write the residuals on a bacteriological sample
bottle,along with the suite number,time,and sampler radio number.Collect the
sample and put the sample in a cooler with an ice pack.To be consistent,the
sample would be taken from the bathroom sink in each suite,since they all had
one.
6.When completl;d,transport samples to lab and leave the highline in service for
toilet flushing only.
\
Sunday Morning
7.Flush each bathfoom sink with cold water until a total chlorine residual similar to
the potable water soutee is obtained.,
8.Remove the sink strainer,flush another minute or more,and collect the sample as
indicated in step 5,above.
At 1745 hours Armando Buelna arrived on site with Dan Cruz.They proceeded to post
the signs,on Otay letter head,that stated "Do not drink the water until further notice.
Flushing toilets ok after 10:00 am Saturday,"on each door.They then assisted Larry and
the Property Manager in getting the occupant's cooperation and to answer questions.
On Friday night the Disinfection Plan operations went smoothly.The RPP device was
installed on the hydrant and certified by David Martinez.We were let in each suite by
the Property Manager's employee (unless the occupant decided to stay)and he locked up
each suite afterwards.The suites were flushed until 1830 hours with potable water.The
disinfection solution (over 176 ppm free chlorine,mixed,tested and monitored by Gilbert
Rubalcava)was flushed through all plumbing by 2000 hours.The water services to each
building were isolated and the highline was removed overnight.
Saturday,August 18,2007:
We met onsite at 0700 hours.Jake,Gilbert,Gerard,Luis,Gary,and Jeremy (property
attendant).Jake and Gilbert took the free chlorine residual from a bathroom sink
representative ofeach ofthe four water servic~s using a high-range test kit that measures
to the nearest 10 ppm.The results were:
Suite 103 -120 ppm free chlorine ~
Suite 108 -100 ppm free chlorine
Suite 203 -100 ppm free chlorine
Suite 303 -110 ppm free chlorine
At 0800 we began flushing all the highly chlorinated water down every sink (hot and cold
taps),using the potable water highline.Once the free chlorinated water was flushed out,
we opened the hose bibs.We flushed until the water from a hose bib had a consistent
total chlorine residual.At 0930,two hose bibs had a consistent total chlorine residual of
3.3 to 3.4 ppm.The TDS reading on the field unit was 452 ppm and the turbidity was
0.21 NTU.We began sampling,as outlined in the disinfection plan,above,at 0945
hours.Sampling was completed at 1100 hours.The chlorine residuals in the samples
ranged from 3.0 to 3.7 total chlorine with no free chlorine.
(
EXHIBIT 7 OF
ATTACHMENT B
Gary transported the samples to the lab,filled out the Chain ofCustody forms,and
analyzed the samples for total coliforms and E.Coli,using the Colilert Method.Method
blanks and bacteriological quality control samples were also performed.Turbidity was
also analyzed on ~ach sample.The turbidity ranged from 0.06 to 0.26 NTU.Normally,
potable distribution salpples range from 0.02 to 0.12,but the higher numbers are
consistent with lines that have been flushed recently.The bacteriological samples were,
set up by 1400 hours and take 24 hours to final results.
"',.'\
Sunday,August 19,2007:(,<
At 0830 hours,Larry Olds took a preliminary reading ofthe bacteriological samples from
Friday afternoon (two recycled samples)and Saturday afternoon (23 potable samples,
plus controls).All potable and recycled samples were negative for total coliforms and E
Coli.The control samples were in line with expected results.Gary notified Pedro of the
preliminary results.
Jake,Larry,Gerard,and Gary met at the Center at 0930 hours,since the samples needed
to be taken 24 hours from when Saturday's samples were taken.The hose bibs were
flushed until consistent chlorine residual was reached,which only took 10 minutes.A
consistent 3.3 mg/L residual was obtained at 0940 hours.Sampling per the disinfection
Plan was performed from 0940 to 1100 hours.The total chlorine residuals in the samples
ranged from 3.0 to 3.7 ppm with no free chlorine.
Gary and Larry transported the samples to the lab.Julie Swiggers did the turbidity,total
coliform,and E.coli analyses,including the controls.The bacteriological samples were
set up by 12:20.
At 1400 hours,Julie notified Gary that Friday's and Saturday's samples were all negative
for total coliforms and E.coli.
Monday,August 20,2007:
The preliminary readings ofthe bacteriological samples from Sunday were all negative at)
0630 hours (18 hours after set-up)."
At 1220 hours,the bacteriological samples taken on Sunday,August 19,are officially
negative for total coliforms and E.coli bacteria.
Otay staffmet with Sean Sterchi,Regional Engineer for the California Department of
Public Health at 1300 hours.Mr.Sterchi is requiring another set ofbacteriological
samples,including Heterotrophic Plate Count (HPC)analysis,prior to lifting the "Do Not
Drink The Water"notice.He is also requiring a second set ofsamples one to two weeks
later.The first set ofsamples will be collected by Otay staffon Tuesday morning,
August 21.They will be sent to a contract laboratory for analysis and results should be
final around noon on Thursday,August 23.As long as the coliform and E.coli results
EXHIBIT 7 OF
ATTACHMENT B
are negative,and the HPC i~less than 100 colony forming units,Mr.Sterchi said he will
release the water notice.
Operations compiled information on previous water quality calls from the Fenton
Business Center.,They were:
On 7-27-07 at approximately 10:45 AM Susan Cuevas called the District and
\
reported green water coming out of Suite 301 at 871 Harold Place.The complaint
was located only\jn S\lite 301.Greg Coss responded to the call on the same
day.He stated thaHhe potable water on the District's side was flushed clear and
he asked the custometto flush their side."
On 8-8-07 at approximately 2:15 PM Amy Wise from the Candy Bouquet called
with a concern ofdiscolored toilet water.Tina Pittman responded to the call on
the same day.She stated that she checked the District's potable water and verified
its clarity.She advised the customer that the property owner should flush their
private system and that the water could be discolored due to low usage in the
business park.
On 8-13-07 at approximately 1:15 PM Dennis Lewis called the District and
reported yellow and green water.He stated that a woman from the District came
out previously.Terry Frome responded to the call on the same day.Terry
checked the water and noted it was a little discolored.Terry flushed the potable
main to clear it and advised the customer to flush out their lines.
Tuesday,August 21,2007:
Operations instituted a new policy that operators will test chlorine and TDS when
responding to water quality calls in areas that have both potable and recycled pipelines.
A third set of bacteriological samples were taken from all suites in the Fenton Business
Center.
The meter shop tested the existing 2"backflow serving the Center and it was within
specifications.
Wednesday,August 22,2007:
Staffcontinued checking hospitals, schools,and parks for other possible misconnections.
The contract lab reported that all samples taken from the Center on August 21 were
negative for total coliforms and E.coli.
EXHIBIT 7 OF
ATTACHMENT B
Thursday August 23,2007:
Staffcompleted checking all hospitals,schools and parks.No misconnections were
found.Staffbegan preparing for checking services in projects that had the same
inspector and contractor as the Center.
The HPP results were received and all suites,except Suite 204,were within acceptable
levels.CDPH allowed the Do Not Drink order to be rescinded,except for Suite 204.The
sink in Suite 204 was f1~hed,disinfected,and resampled.. ,
Monday,August 27,2007:;,
CDPH rescinded the Do Not Drink order for Suite 204,since the sample collected on
August 23 passed bacteriological testing.CDPH also required additional sampling once
a week for all suites for at least four weeks.
Staffbegan checking the potable water services in projects performed by the same
inspector and contractor as Fenton Business Center,that have both potable and recycled
pipelines.
Wednesday,August 29,2007:
Staff completed checking the services in the projects with the same inspector and
contractor.A total of 111 meters were checked and no misconnections were found.
Staff began preparing for checking homes and businesses that have both potable and
recycled pipelines in the street.
Staff collected the first set ofweekly samples from all suites at the center.The samples
will be analyzed for free and total chlorine,total coliforms,E.coli,and HPC.
Gary Stalker
System Operations Manager
IMPERIAL
BEACH
Tijuana £stuary
~I INotToScale
VICINITY MAP
II
---
-la.
o-lo0::<{
:I:
aTAY WA TER DISTRICT
MISSCOf\lNECTION AT rENTOI'~STREET
iI
f
I
.--'---_.-.--.~----
\
~!~~---------_._---_..._--~-------
!_---------------~~~ES ROAO~_-----OiA't .;_.------.-----.--
:Ii -------_..•-..-..--;----'-----_._--_._----'-....-...--------~\,-------....................~.
i ..------..,r--...~;;;..-----...-....~------------~-------~~~i..l!l
~~~LOCATION ~AAP~""---"-------~-.;....--------",EXHIBIT A
5
Fenton Business Center N
A
EXHIBIT90F
ATTACHMENT B
P:\WORKING\Rlpper\Potablfl·exhlblt..3.n
Phase I)
1"'Z""~~----"""----:~~--7-
Potable Meters !tID Recycled Meters
Potable AirNacs ti:i Recycled AirNacs
Potable Blow offs •Recycled Blow offs
Fire Hydrant <8>Valves
Fire Service
Portion ofFenton StreetAdded to Phase I,as Construction Change,then Deleted
Phase 1
...
o Valves
Fenton Business Center (Phase II)A
-~.-o'~...J!"'"EXHIBIT 10 OF
ATTACHMENT B
..Fire Hydrant
~Fire Service
10 Potable Meters til Recycled Meters
Potable AirNacs ~Recycled AirNacs
Potable Blow ofts •Recycled Blow ofts
c::J Phase 2
812812007
ATTACHMENT C
V.2FiJF YJJ\Jf1 SYS-r .2JvJ -SJ-\F .2-r YJ\J\JIJ JJ~JP FJ 0 VJJ\J£1
JJ\rr.2FiJ\JJ\L priDC.2IJUFi.2S -ro PFi.2V~J\rr FU-rUFi.2
j~JJS GDJ\JJ\j.2 C-rJ OJ\jS J\j\jIJ ~Fi OSS~CDJ~jj\j.2 C-rJ OJ\jS
.........
•AS PRESENTED IN STAFF REPORT IT'S APPARENT THAT
INSPECTION STAFF DID NOT FOLLOW WRITTEN
GUIDELINES CAUSING THE MISCONNECTION
• A VARIETY OF TASKS PERFORMED BY OUTSIDE
STAKEHOLDERS ALSO CONTRIBUTED TO THIS
MISCONNECTION
'.~...
•DEVELOPER'S DECISION TO CHANGE SEVERAL ASPECTS OF THE
PROJECT DURING CONSTRUCTION
•DEVELOPER'S CONTRACTOR INSTALLED A2-INCH IRRIGATION
LATERAL NOT SHOWN ON APPROVED PLANS
•ENGINEER OF RECORD DID NOT SHOW INSTALLED 2-INCH
IRRIGATION LATERAL ON FENTON STREET ON AS-BUILT DRAWINGS
•CONFUSION AND POTENTIAL MIS-DOCUMENTATION BETWEEN
CONTRACTOR REDLINES AND "AS BUILT"RECORDS
•CONTRACTOR FOR DEVELOPER INSTALLED ON-SITE PLUMBING TO A
POINT OF CONNECTION FOR POTABLE SERVICE TO THE 2-INCH
IRRIGATION LATERAL AS SHOWN ON PLANS APPROVED BY CITY OF
CHULA VISTA
•ON-SITE CONTRACTOR REQUESTED INSPECTOR TO INSTALL
POTABLE WATER METER ON FENTON STREET;INSPECTOR
COMPLIED BUT FAILED TO PROPERLY FOLLOW EXISTING WRITTEN
GUIDELINES,CAUSING A POTABLE SERVICE TO BE CONNECTED TO
AN IRRIGATION LATERAL NOT SHOWN ON DISTRICT RECORDS.....'_...
..~••to
•OPERATIONS:
•AS A PRECAUTION CURRENTLY STAFF HAS COMPLETED TESTING
OF THE POTABLE WATER METERS SERVING CRITICAL FACILITIES ~
SUCH AS HOSPITALS,SCHOOLS,AND PARKS
TESTING INCLUDED VISUAL VERIFICATION OF FACILITIES
CHLORINE RESIDUAL AND TDS TESTS
•TESTING COMPLETED ON 111 POTABLE WATER METERS -NO
ISSUES IDENTIFIED
•TESTING WILL CONTINUE OVER THE NEXT 30 DAYS.THAT WILL
INCLUDE ALL RESIDENTIAL THAT IS ADJACENT TO RECYCLED
WATER SYSTEMS
'~'...
•STAFF TO ENHANCE EXISTING PROCEDURES TO PREVENT -
MISCONNECT IN THE FUTURE.THE EMPHASIS WILL BE ON A FAILSAFE
METHODOLOGY.
•EVALUATE PURPLE COATING,TAGGING AND STAMPING ON EXISTING
AND FUTURE CURB STOPS ON RECYCLED METER BOXES
•EVALUATE PROGRAM FOR INCREASING CROSS-CONNECTION
INSPECTIONS OF 'RECYCLED SERVICE CONNECTIONS IN HIGH
EXPOSURE AREAS (SUCH AS PARKS,PUBLIC AREAS)FROM YEARLY TO
QUARTERLY
•FINAL POTABLE WATER VERIFICATION TESTING UPON METER
INSTALLATION
•COORDINATION WITH CITY OF CHULA VISTA FOR POTABLE WATER
VERIFICATION UPON ISSUANCE OF CERTIFICATE OF OCCUPANCY
".__..
.
•ENHANCE INSPECTION REVIEW,DOCUMENTATION CONTROL,AND
WATER QUALITY SAMPLING PRIOR TO INSTALLING A POTABLE OR
RECYCLED WATER METER
•CURRENTLY STAFF IS TESTING AND VERIFYING EXISTING'POTABLE
WATER SERVICES WHERE DUAL MAINS ARE LOCATED
•IN ACCORDANCE WITH CALIFORNIA CODE OF REGULATIONS,ON-
SITE RECYCLED WATER USES REQUIRE A RESPONSIBLE ON-SITE
SUPERVISOR
•THROUGH THE RECENTLY APPROVED DISTRICT ORDINANCE No.511,
STAFF WILL EMPHASIZE THE RESPONSIBILITY OF THE "ON-SITE
SUPERVISOR"TO ASSURE PROPER USE OF THE FACILITIES
. ......'"
•INSPECTION SUPERVISOR:
•ENSURES EXISTING WRITTEN GUIDELINES ARE PROPERLY
FOLLOWED
•ALL CONSTRUCTION CHANGES ARE PROPERLY DOCUMENTED AND
VERIFIED.
•PUBLIC SERVICES:
•STAFF WILL ENSURE THAT EVERY PROJECT DOCUMENT IS
SCANNED AND ELECTRONICALLY ARCHIVED INCLUDING ORIGINAL
IMPROVEMENT PLANS,RED-LINES,AND CONSTRUCTION CHANGES
•INSPECTION:
•WILL USE THE INTEGRATED MANAGEMENT SYSTEM (IMS)TO
DOCUMENT ALL DAILY INSPECTION REPORTS,PHOTOGRAPHS,AND
OTHER MISCELLANEOUS CONSTRUCTION DOCUMENTS
(DECEMBER 2007)
•CONTRACTORS:
•USE PIPE AND CABLE LOCATOR TO VERIFY LATERAL
CONNECTIONS
•CURB STOPS SHALL BE PURPLE COATED,TAGGED AND
STAMPED TO REFLECT THAT THEY ARE FOR RECYCLED
WATER
•THE LOCKING TABS ON RECYCLED CURB STOPS SHALL
BE IDENTIFIED AS RECYCLED WATER BY A METAL TAG
•THE PADLOCK ON THE CURB STOP SHALL BE PAINTED
PURPLE
.....'--.
•INSPECTION
•VERIFY ALL LATERAL CONNECTIONS BOTH POTABLE
AND RECYCLED ARE PROPERLY CONNECTED
•VERIFY IF THE CURB STOPS ARE COATED,TAGGED AND
STAMPED TO REFLECT THAT THEY ARE FOR RECYCLED
WATER
•VERIFY THAT THE LOCKING TABS ON RECYCLED CURB
STOPS ARE IDENTIFIED AS RECYCLED WATER BY A
METAL TAG
•VERIFY THAT THE PADLOCK ON THE CURB STOP IS
PAINTED PURPLE
r·.;"
•METER SHOP:
•PERFORM A TDS AND CHLORINE RESIDUAL TEST-ON
ALL SERVICES AND DOCUMENT RESULTS .ON THE
PERMIT PAPERWORK
•METER INSTALLER AND BACKFLOW TESTER SHALL
VERIFY SERVICES PRIOR TO UNLOCKING ..METER
PADLOCK BEFORE STARTING SERVICE
....,--
...._..
•OPERATIONS:
•VERIFY THAT ALL RECYCLED WATER METERS ARE
PURPLE
•PURPLE COAT THE EXISTING CURB STOPS
•EVALUATING QUARTERLY INSPECTION OF HIGH
EXPOSURE ON-SITE RECYCLED WATER SYSTEMS
•CONTINUE TO PERFORM CROSS CONNECTION TESTS
ON AN ANNUAL BASIS
~.......
•IMPROVE A FAILSAFE METER INSTALLATION
METHODOLOGY
•ENHANCE EXISTING PROCESSES AND·
PROCEDURES TO ENSURE COMPLIANCE AND
PROPER SUPERVISION
......
STAFF REPORT
AGENDA ITEM 9b
TYPE MEETING:Regular Board Meeting
SUBMITTED BY:Mark Watton,
,General Manager
MEETING DATE:
W.O.lG.F.NO:
October 3,2007
DIV.NO.
SUBJECT:Board of Directors 2007 Calendar of Meetings
GENERAL MANAGER'S RECOMMENDATION:
At the request of the Board,the attached Board of Director's meeting
calendar for 2007 is being presented for discussion.
PURPOSE:
This staff report is being presented to provide the Board the
opportunity to review the 2007 Board of Director's meeting calendars and
amend the schedules as needed.
COMMITTEE ACTION:
N/A
ANALYSIS:
The Board requested that this item be presented at each meeting so they
may have an opportunity to review the Board meeting calendar schedule
and amend it as needed.
STRATEGIC GOAL:
N/A
FISCAL IMPACT:
None.
LEGAL IMPACT:
N07!Je.,WM;-~-
GElneralanager
Attachments:Calendar of Meetings for 2007
Regular Board Meetings:
Jan1Iary 3,2007
February 7,2007
March 7,2007
April 4,2007
May 2,2007
June 6,2007
July 10,2007
August 1,2007
September 5,2007
October 3,2007
November 7,2007
December 5,2007
Board Workshops:
Board of Directors,Workshops
and Committee Meetings
2007
Special Board or Committee Meetings (3 rd
Wednesday ofEach Month or as Noted)
January 17,2007
February 21,2007
March 21,2007
April 18,2007
May 16,2007
June 20,2007
July 18,2007
August 15,2007
September 19,2007
October 17,2007
November 21,2007
December 19,2007
Budget Workshop,Tuesday,May 29,2007
Board Retreat Workshop,Tuesday,October 9,2007
G:\UserData\DistSec\WINWORD\STAFRPTS\Board Meeting CalendarAttach A for 2007 9-5-07.doc
Page 1 of 1
AGENDA ITEM 10
5TAFF REPORT
TYPE
MEETING:
SUBMITTED
BY:
SUBJECT:
Regular Board Meeting
Mark Watton,
General Manager
General Manager's Report
MEETING
DATE:
W.O./G.F.
NO:
October 3,2007
N/A DIV.
NO.
N/A
GENERAL MANAGER:
The Board Workshop has been scheduled on Tuesday,October 9,
2007 at 9:00 a.m.at the Sycuan Resort.The tentative agenda
for report and discussion is as follows:
•Update on Sacramento and Metropolitan Water District
Matters
•Discussion of District Penalty Fees
•Review of Current Board Policy on Contingency Planning
for Drought Management and Direction for Future
•Water Solutions and Bay Delta Update
•Financial Impact of Water Cut-Backs
On January 16,2003,Southwest Engineering Inc.and Otay Water
District executed an agreement for the construction of the,
Patzig Reservoir Pipeline Modification,the Recirculation Pu~p;
System and Chloranimation Facility in the amount of
$2,678,760.00.The contract was substantially completed on
September 30,2004,and accepted on May 23,2005.SEI submitted
additional claims for change orders totaling $610,685.00 which
OWD denied.On May 16,2006,SEI and OWD filed a Submission to
Dispute Resolution with the American Arbitration Association.
During the hearing,OWD acknowledged that one claim for
$1,201.75 had merit which was for additional wiring to equipment
in the chloranimation building.On September 25,2007,the
American Arbitration Association awarded $1,201.75 to SEI.The
administrative fees and expenses for arbitration of $44,470
shall be shared equally between SEI and OWD.
Update on the design of the 36-Inch Potable Water Pipeline from
FCF #14 to the Regulatory Site:
•District Staff is currently reviewing the 30%design
plans from IEC and will return comments to IEC on
September 11,2007.
•,The Value Engineering workshop is scheduled for September
19,20,and 21,2007.
Update on the 640-1 and 640-2 Reservoirs Project:
•Completed the walls and columns construction on 640-1
Reservoir.
•Constructed 1/3 of the walls and columns on the 640-2
Reservoir.
•Construction of the roof started on the 640-1 Reservoir.
•Continued installation of the 42"CMLC pipeline.
ADMINISTRATIVE SERVICES AND FINANCE:
Administrative Services:
•One new hire started employment in the month of
September;a GIS Technician.
•Human Resources staff implemented the results of the
compensation study,September In-Range salary
adjustments,and pay for performance salary increases
this month.Each employee received a customized let~eL.
personally signed by the General Manager thanking th~m :
for the work they completed this year and outlining all
of the compensation adjustments.
•Human Resources staff is preparing for the health care
changes that will be effective January 1,2008.Open
Enrollment will be from October 29 through November 16.
The Annual Health and Wellness Fair will be held on
November 8,2007 from 2 - 4 pm.
•RFID Small Asset Tracking -An RFID (Radio Frequency
Identification)tracking system has been put into place.
The system uses a hand-held reader to receive a signal
from a radio frequency identification chip tag that is
2
affixed to the asset being tracked.This information is
then used to access a minor asset inventory data base to
create reports and reconcile inventory.The system also
has bar-coded capabilities to read tags that,because of
interference or other reasons can not be read using RFID.
Currently,the data base is being constructed for
approximately 2,400 items that have been tagged.
,
•Paths to Partnership Outreach Forum -Purchasing and
Engineering staff attended the 9th annual CWA Paths to
Partnership Networking Forum held at the Sheraton San
Diego Hotel and Marina on September 20,2007.This
annual event is an opportunity for small and large
businesses to network with representatives from a variety
of public agencies including the CWA and its member
agencies,the County,various cities,school districts,
and other agencies.This is a regularly attended event
that supports the District's small and emerging business
outreach efforts.
•Outreach Events:The District staffed two outreach
events this month in Chula Vista and Bonita.The
District was invited to staff a booth at the Eastlake II
annual Homeowner Expo held at Dolphin Beach on September
16th.Approximately 200 people attended this event.The
District also staffed a booth at the 35th Annual Bonita
Festival on September 29th •
•Upcoming Outreach events:The District will staff a
booth at Chula Vista's "Go Green and Go Clean"event on
October 6th at the Otay Ranch Town Center and at the
Garden's Fall Garden Festival on October 27th •
•Water Conservation Intern:The District interviewed 'si~
candidates for a water conservation intern position ehi~
month.The intern is expected to start just before
Bonita Fest.The intern will be trained to measure ~arge
landscape areas as part of the water budget program,
conduct residential surveys,and work outreach events.
•Staff gave a presentation at the California Urban Water
Conservation Council's Plenary meeting in San Diego on
September 12th regarding the dramatic expansion of the
California Friendly Landscape Contest.The landscape
contest started in Otay in 2003 and has now grown to
include 19 of the 24 member agencies of the San Diego
County Water Authority.Approximately 100 water
3
conservation coordinators and staff attended from
throughout the state.
•Staff is currently reviewing the District's water
conservation policy and will make a presentation at the
upcoming Board workshop scheduled to be held on October
9,2007.
•In the month of September there were 91 purchase orders
issued for a total of $684,875.77.
Information Technology and Strategic Planning:
•The FY09 -FY11 Strategic Plan will be developed in a
series of interactive workshops over the next several
months.The process will begin in October and conclude
in March 2008 in time to initiate the FY09 Budget review
process with the Board.A major theme in this new plan
will be the improvement of business practices and the
utilization of the investments we have made in technology
to improve efficiency and customer service.
•Staff continues to add additional detailed reporting from
our information systems.This month we finalized new
reports that detail all customer charges and payments for
developer projects as well as a report that details the
costs for all types of work orders.We are also
improving IT performance by streamlining several large
programs that cut the time for running certain processes
from several hours to several minutes.
•We are initiating a new program to improve the storage of
our records.We will be donverting many paper documents
to an electronic format and simplifying the method for ~
adding new records to our electronic systems.
•We hosted a site visit with our peers from the Rainbow
Water District.They asked for guidance in how to plan
to improve their GIS systems.The discussion was very
useful and highlighted that Otay is very well positioned
in the GIS area.
•IT finalized its submittal for a Prop 50 Grant for
advanced telecommunications equipment.The grant
proposal could bring as much as $1.25 million.We expect
preliminary notification before the end of the year but
final determination will not be made until early in 2008.
4
Finance:
•Staff has completed the 2008 budget books which will be
presented to the Board on October 3,2007.These books
will also be sent to other interested parties such as:
Rating Agencies,CSMFO,GFOA,City and County of San
Diego,Taxpayer Association,District's Auditor,Bond
Counsel,Bond Trustees,Letter of Credit Bank,Bond
'Insurers,etc.The Board will receive both the Operating
and CIP Budget books.These are excellent communication
tools from which the reader can obtain a clear
understanding of the District's financial direction.
Staff expects to receive multiple awards reflecting the
quality with which these documents have been prepared .
•Staff has prepared a new "Budget-At-A-Glance"booklet.
This compact document shows not only the highlights of
the District's budget,but also describes District
facilities,water sources,District organization,
strategic planning,debt management,CIP highlights,etc,
all in summary form.Staff expects that the Board and
staff will be able to use this innovative tool to
communicate the District's financial direction to our
many constituents and other interested parties.
•Prop .
2007.
sent,
218 notices were mailed to customers by August 15,
The following list shows the number of letters
organized by customer type:
Residential Water
Commercial Water
Residential Water/Sewer
Residential Sewer
Commercial Sewer
Property Owners
Total Number of Notices
-43,847
-1,593
-3,576
-1,156
78
11,111
-61,361
Four weeks after the mailing,12 calls were received"
along with 18 letters of protest.All the protest
letters will be presented to the Board for consideration.
The hearing is scheduled on October 3,2007.Following
the hearing,the Board will be presented with a staff
report requesting the approval of the proposed rates.
The financial reporting for August 2007 is as follows:
•For the two months ended August 31,2007,there are
total revenues of $12,316,694 and total expenses of
5
$11,725,547.The revenues exceeded expenses by
$591,147.
The financial reporting for investments for August 31,2007
is as follows:
•The market value shown in the Portfolio Summary and in
the Investment Portfolio Details as of August 31,2007
total $103,525,817.86 with an average yield to
maturity of 5.254%.The total earnings year to date
are $921,054.33.
ENGINEERING AND WATER OPERATIONS:
Engineering:
•Engineering Staff reported to the Board during a Special
Meeting on August 20,2007 and the regular Board Meeting
on September 5,2007 regarding the misconnection that
occurred at the Fenton Business Center located at 871
Harold Place,Chula Vista.Engineering Staff has been
reviewing all the available records and documentation,as
well as researching the records from the City of Chula
Vista.The Ad Hoc Fenton Business Center Committee met
on August 27,2007 and provided the following
recommendations:
Enhance existing procedures to prevent
misconnects in the future.
Evaluate purple coating,tagging,and stamping on
existing and future curb stops on recycled meter
boxes.
Evaluate a program for increasing cross-
connection inspections of recycled service
connections in high exposure areas (such as p~rks
and public areas)from yearly to quarterly.
Perform potable water verification testing after
meter installation.
Coordination with the City of Chula Vista for
potable water verification upon issuance of
certificate of occupancy.
•For the month of August 2007,Staff received twelve
improvement plans from developers which included:5
6
recycled plan checks,3 potable plan checks,and 4 fire
service plan checks.
•For the month of August 2007,the District sold 42 meters
generating $326,517 in revenue ($620,633.33 was the
revenue budgeted for this period).These revenues are
variable over the year depending on when projects come
,on-line.Staff estimated for budgeting purposes 85
meters will be sold and,over the next month,staff will
perform additional analysis to confirm or revise that
budget number.
•The Construction Division received two new projects to be
constructed by developers and performed no pre-
construction meetings for CIP projects and one pre-
construction meeting for a developer.In addition,one
project was completed and six projects were released from
warranty.
•Approximately 3,662 linear feet of both CIP and developer
project pipelines were installed in August 2007.The
Construction Division performed quality control for these
pipelines.
•374 underground facilities were located,10 hydrostatic
pressure tests,11 wet taps and tie-ins,24 meter set
inspections,and no project walk-throughs were performed
during August 2007.
•Construction has begun on the Olive Vista Pipeline
project.The Contractor is installing a temporary
potable pipeline and has completed the required pot-
holing.Staff met with the elementary school to discuss
traffic control.c
•The United States Department of Interior,Bureau of
Reclamation,has informed Staff that they may provide an
estimated additional $700,000 toward our Title XVI Grant
Agreement,Recycled Water Facilities,for their fiscal
year ending September 30,2007.
•The following table summarizes purchases and change
orders issued during the period of August 1,2007 thru
August 31,2007 that are within Staff signatory
authority:
7
Contractor/
Date Action Amount Consultant Project
Capital Purchase of
8/2/07 P.O.$32,122.97 Trimble Navigation Field Equipment for
Instruments survey,mapping and
mark-outs
8/6/07 $13,601.04 P2191 850-4 Reservoir -P.O.KTU&A Landscape,
8/7/07 P.O.$1,500 Datatree Map Purchasing Service
Water qperations:
•Recycled,water misconnection:
As of September 18,2007 staff has completed the
checking of 639 potable services that have both
potable and recycled pipelines in the street.These
included residences,parks,schools,hospitals and
businesses.All connections have been checked and no
additional misconnections were found.Customers that
were contacted in the field during these tests were
very pleased that the District was being proactive and
is checking all such connections.
On September 14,2007 the District received the
bacteriological test results from all suites at the
Fenton Business Center.The results met the Federal
Drinking Guidelines.This information was relayed to
the California Department of Public Health who relaxed
the number of tests required from weekly to every two
weeks.Tenants were also provided notice of the
results.
•Water purchased for the month of August was 4343.6i ~.,
acre-feet.Beginning FY 07/08 to date,July 1,2007 to
August 31,2007 there has been 9067.80 acre-feet of
water purchased.This is a -2 percent decrease from
the same period last year,July 1,2006 to August 31,
2006.This decrease in potable purchases has been
consistent since the District began taking recycled
water from the South Bay Water Reclamation Plant.
This purchase of recycled water offsets the potable
supplement to the recycled water system.
•In the month of August,2007 there were 28 new
Automated Meter Reading (AMR)meters installed and 477
meters were retrofitted to AMR meters.
8
•As of August 31,2007 there was a total of 14,267
radio-read meters installed.
Total number of potable water accounts is 47,745;this
is an increase of 44 accounts from last month,July,
2007.
•Recycled water consumption for the month of August is
as follows:
Total flow was 577.4 acre-feet or 188,074,128
gallons and the average daily flow was 6,066,907
gallons per day.Of the total flow,501.04 acre-
feet was purchased from the City of San Diego at
a price of $350 per acre-foot.(The August
payment to the City was $175,364 plus a monthly
meter fee of $1,646.12.)Since May of 2007 a
total of 1,646.12 acre-feet has been purchased
and payments totaling $574,802.50 have been made
to the City.
Total number of recycled water accounts is 585.
•Wastewater flows for the month of August were as
follows:
Total basin flow,gallons per day:2,026,000.
Total Otay flow,gallons per day:1,353,000.
Flow Processed at the Ralph W.Chapman Water
Recycling Facility,gallons per day:1,296,000.
Flow to Metro from Otay Water District,gallons
day:57,000.
Total number of sewer connections is 6,063.
Manager
G:\UserData\DistSec\WINWORD\STAFRPTS\GM Report lO-3-07.doc
9
per
OTAYWATERDISTRICT
COMPARATIVE BUDGET SUMMARY
FORTWO MONTHS ENDED AUGUST 31,2007
Exhibit A
Annual YTD YTD YTD
Budget Actual Budget Variance Var%
REVENUE:
Water Sales $32,331,300 $6,986,993 $6,781,600 $205,393 3.0%
Energy Charges 2,018,000 390,140 387,900 2,240 0.6%
System Charges 9,596,300 1,538,622 1,519,400 19,222 1.3%
Penalties 852,100 164,603 163,300 1,303 0.8%
MWD &CWA Fixed Charges 2,708,800 404,479 402,400 2,079 0.5%
Total Water Sales 47,506,500 9,484,837 9,254,600 230,237 2.5%
Reclamation Sales 6,001,400 1,496,323 1,466,200 30,123 2.1%
Sewer Charges 2,679,100 444,519 449,800 (5,281)(1.2%)
Meter Fees 318,500 23,019 50,800 (27,781)(54.7%)
Capacity Fee Revenues 1,414,500 152,460 235,800 (83,340)(35.3%)
Betterment Fees for Maintenance 73,300 12,200 12,200 0.0%
Annexation Fees 1,464,500 176,306 244,000 (67,694)(27.7%)
Non-Operating Revenues 1,680,200 240,490-278,000 (37,510)(13.5%)
Tax Revenues 4,003,800 100,174 98,900 1,274 1.3%
Interest 1,038,700 186,366 173,200 13,166 7.6%
Total Revenue $66,180,500 $12,316,694 $12,263,500 $53,194 0.4%
EXPENSES:
Water Purchases $25,407,100 $5,420,625 $5,316,500 $(104,125)(2.0%)
CWA-Infrastructure Access Charge 1,090,200 171,852 171,800 (52)(0.0%)
CWA-Customer Service Charge 950,400 146,708 146,800 92 0.1%
CWA-Emergency Storage Charge 1,507,800 213,214 213,200 (14)(0.0%)
MWD-Capacity Res Charge 569,400 91,040 91,000 (40)(0.0%)
MWD-Readiness to Serve Charge 552,600 94,032 85,400 (8,632)(10.1%)
Subtotal Water Purchases 30,077,500 6,137,471 6,024,700 (112,771)(1.9%)
Power Charges 2,804,800 527,575 536,400 8,825 c 1.6%
Payroll &Related Costs 15,604,500 2,328,556 2,484,250 155,694 6.3%
Material &Maintenance 4,452,900 715,863 742,150 26,287 3.5%
Administrative Expenses 5,773,000 789,391 839,817 50,426 6.0%
Legal Fees 1,209,300 183,591 201,500 17,909 8.9%
Expansion Reserve 2,590,200 431,700 431,700 0.0%
Betterment Reserve 3,432,900 572,200 572,200 0.0%
Replacement Reserve 235,400 39,200 39,200 0.0%
Total Expenses $66,180,500 $11,725,547 $11,871,917 $146,370 1.2%
Excess Revenue (Expense)$$591,147 $391,583 $199,564
F:/MORPT/FS2008·0807 9/24/2007 2:21 PM
OTAY WATER DISTRICT
INVESTMENT PORTFOLIO REVIEW
AUGUST 31,2007
INVESTMENT OVERVIEW &MARKET STATUS:
August was a very quiet month with very little activity in the investment portfolio.However,on September 18th the Federal Reserve
Board's federal funds rate was lowered from 5.25%to 4.75%.Most ofthe District's callable federal agency issue bonds have
quarterly calls so any redemptions will be spread over at least the next 90 days.All called investments are paid at par so there is no
loss on the investment.Only the interest rate changes as the funds are reinvested.The District's core investment portfolio ofDS
Agency Issues currently has a weighted average return rate of5.35%.At the same time the LAIF return on deposits is expected to
take several months to fall to the level ofthe federal funds rate,due to the fund's average maturity of207 days,making this an
excellent short-term alternative for maximum investment ofavailable funds.
In accordance with the District's Investment Policy,all District funds continue to be managed based on the objectives,in priority
order,ofsafety,liquidity,and return on investment.
PORTFOLIO COMPLIANCE:August 31,2007
Investment
8.01:Treasury Securities
8.02:Local Agency Investment Fund (Operations)
8.02:Local Agency Investment Fund (Bonds)
8.03:Federal Agency Issues
8.04:Certificates ofDeposit
8.05:Short-Term Commercial Notes
8.06:Medium-Term Commercial Debt
8.07:Money Market Mutual Funds
8.08:San Diego County Pool
12.0:Maximum Single Financial Institution
State Limit
100%
$40 Million
100%
100%
30%
25%
30%
20%
100%
100%
OtayLimit
100%
$40 Million
100%
100%
15%
15%
15%
15%
100%
50%
OtayActual
o
$7.24 Million
3.24%
88.89%
0.08%o
o
o
0.10%
0.69%
OTAY
Portfolio Management
Portfolio Summary
August 31,2007
Investments
Federal Agency Issues-Callable
Certificates ofDeposit-Bank
Local Agency Investment Fund (LAIF)
San Diego CountyPool
Investments
Par Market Book %of Days to YTM YTM
Value Value Value Portfolio Term Maturity 360 Equiv.365 Equiv.
89,000,000.00 89,038,561.72 89,000,720.75 89.19 645 454 5.266 5.339
79,108.00 79,108.00 79,108.00 0.08 730 143 3.880 3.934
10,596,417.42 10,591,596.28 10,596,417.42 10.62 1 1 5.181 5.253
107,335.54 107,338.41 107,335.54 0.11 1 1 5.170 5.242
99,782,860.96 99,816,604.41 99,783,581.71 100.00%576 405 5.256 5.329
Cash
Passbook/Checking
(not included in yield calculations)
Total Cash and Investments
Total Earnings
Current Year
Average Daily Balance
Effective Rate of Return
710,150.95
100,493,011.91
August 31 Month Ending
458,111.70
103,407,931.60
5.22%
710,150.95
100,526,755.36
Fiscal Year To Date
914,054.33
105,417,081.24
5.10%
710,150.95
100,493,732.66 576 405
4.504
5.256
4.566
5.329
Ihereby certify that the investments contained in this report are made in accordance with the District Investment Policy Number 27 adopted by the Board of Directors on January 19,2000.The market
value information provided b I ctive Data Corporation.The investments provide sufficient liquidity to meet the cash flow requirements of the District for the next six months ofexpenditures.
J
Run Date:09125/2007 -10:57
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Portfolio Management
Portfolio Details -Investments
August 31,2007
Page 2
California Bank &Trust--------
FANNIE MAE
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Mortgage
Federal Home Loan Mortgage
Federal Home Loan Mortgage
Federal Home Loan Mortgage
Federal Home Loan Mortgage
Federal Home Loan Mortgage
Federal Home Loan Mortgage
Federal Home Loan__M_o.....:rtg:..a..:g.....:e _
Federal Agency Issues-Callable
31359M2L6 2012
3133XEMS5 1998
3133XETX7 2001
3133XF2C9 2002
3133XJ2P2 2010
3133XJR91 2016
3133XJSD1 2017
3133XJU55 2019
3133XK3C7 2022
3133XK6A8 2024
3133XKLA1 2030
3133XKN50 2031
3133XKSS5 2032
3133XL6E8 2033
3133XLEVV9 2034
3133XKVD4 2035
3133XLMZ3 2036
3133XLTL7 2037
3133XLYB3 2038
3128X4K67 2000
3128X5C55 2020
3128X5G93 2021
3128X5P51 2023
3128X5Z35 2026
3128X5Z35 2027
3128X5Z84 2028
3128X5Z84 2029
Investment#
Stated YTM Daysto Maturity
ParValue MarketValue Book Value Rate -Moody's 360 Maturity Date
3,000,000.00 3,000,000.00 3,000,000.00 5.250 5.178 284 06/11/2008
3,000,000.00 2,998,125.00 3,000,000.00 5.000 4.943 88 11/28/2007
3,000,000.00 3,000,000.00 3,000,000.00 5.125 5.055 13 09/14/2007
3,000,000.00 3,000,000.00 3,000,000.00 5.250 5.175 32 10/03/2007
3,000,000.00 2,999,062.50 3,000,000.00 5.200 5.129 95 12105/2007
3,000,000.00 3,000,937.50 3,000,000.00 5.400 5.326 517 01/30/2009
3,000,000.00 2,999,062.50 3,000,000.00 5.250 5.173 123 01/0212008
3,000,000.00 3,000,000.00 3,000,000.00 5.350 5.277 541 02123/2009
3,000,000.00 3,000,000.00 3,000,720.75 5.500 5.408 559 03/13/2009
3,000,000.00 3,000,000.00 3,000,000.00 5.300 5.227 384 09/19/2008
3,000,000.00 3,000,937.50 3,000,000.00 5.375 5.301 608 05/01/2009
5,000,000.00 5,001,562.50 5,000,000.00 5.300 5.227 433 11/07/2008
3,000,000.00 3,000,000.00 3,000,000.00 5.300 5.227 251 05/09/2008
5,000,000.00 5,000,000.00 5,000,000.00 5.400 5.326 467 1211112008
3,000,000.00 3,005,625.00 3,000,000.00 5.500 5.425 670 07/0212009
3,000,000.00 3,000,937.50 3,000,000.00 5.500 5.421 628 OS/21/2009
3,000,000.00 3,005,625.00 3,000,000.00 5.450 5.375 691 07/23/2009
3,000,000.00 3,017,812.50 3,000,000.00 5.550 5.474 1,063 07/30/2010
3,000,000.00 3,001,875.00 3,000,000.00 5.375 5.301 354 08/20/2008
3,000,000.00 2,998,922.88 3,000,000.00 5.250 5.178 188 03/07/2008
3,000,000.00 3,000,054.02 3,000,000.00 5.500 5.425 916 03/05/2010
3,000,000.00 3,000,063.17 3,000,000.00 5.320 5.247 552 03/06/2009
3,000,000.00 3,000,407.87 3,000,000.00 5.300 5.227 744 09/14/2009
3,000,000.00 3,001,013.95 3,000,000.00 5.300 5.227 404 10/09/2008
5,000,000.00 5,001,689.91 5,000,000.00 5.300 5.227 404 10/09/2008
3,000,000.00 3,001,817.78 3,000,000.00 5.400 5.326 594 04/17/2009
5,000,000.00 5,003,029.64 5,000,000.00 5.400 5.326 594 04/17/2009
89,000,000.00 89,038,561.72 89,000,720.75 5.266 454
79,108.00 79,108.00 79,108.00 3.880 3.880 143 01/2212008
79,108.00 79,108.00 79,108.00 3.880 143
Purchase
Date
12111/2006
02/28/2006
03/14/2006
04/25/2006
12105/2006
01/30/2007
01/30/2007
02123/2007
03/15/2007
03/19/2007
05/01/2007
05/07/2007
05/09/2007
06/11/2007
07/0212007
07/10/2007
07/23/2007
07/30/2007
08/20/2007
03/07/2006
03/05/2007
03/06/2007
03/14/2007
04/09/2007
04/09/2007
04/17/2007
04/17/2007
01/22/2006
Average
Balance
79,108.00
90,742,674.56
Issuer
Subtotal and Average
Subtotal and Average
CUSIP
Certificates ofDeposit -Bank
2050003183R 1996
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Portfolio Details -Investments
August 31,2007
Page 3
Average Purchase Stated YTM Days to Maturity
CUSIP Investment#Issuer Balance Date ParValue MarketValue Book Value Rate ~_Moody'S 360 Maturity Date
Local Agency Investment Fund (LAIF)
LAIF 9001 STATE OF CALIFORNIA 07/01/2004 7,242,892.71 7,239,597.35 7,242,892.71 5.253 5.181
LAIFCOPS07 9009 STATE OF CALIFORNIA 03/07/2007 3,353,524.71 3,351,998.93 3,353,524.71 5.253 5.181
Subtotal and Average 10,057,514.19 10,596,417.42 10,591,596.28 10,596,417.42 5.181
San Diego County Pool
SD COUNTY POOL 9007 STATE OF CALIFORNIA 07/01/2004 107,335.54 107,338.41 107,335.54 5.242 5.170
Subtotal and Average 106,744.51 107,335.54 107,338.41 107,335.54 5.170
Total and Average 103,407,931.60 99,782,860.96 99,816,604.41 99,783,581.71 5.256 405
Run Dale:09125/2007-10:57
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Portfolio Management
Portfolio Details -Cash
August 31,2007
Average Purchase
CUSIP Investment#Issuer Balance Date ParValue
Union Bank
UNION MONEY 9002 STATE OF CALIFORNIA 07/0112004 10.156.52
PETTYCASH 9003 STATE OF CALIFORNIA 07/01/2004 2,800.00
UNION OPERATING 9004 STATE OF CALIFORNIA 07/0112004 671,589.13
PAYROLL 9005 STATE OF CALIFORNIA 07/01/2004 25,135.14
UNION IOC 9008 STATE OF CALIFORNIA 05/01/2006 470.16
Average Balance 0.00
Total Cash and Investmentss 103,407,931.60 100,493,011.91
Run Dale:09/25/2007 -10:57
MarketValue
10,156.52
2,800.00
671,589.13
25,135.14
470.16
100,526,755.36
Page 4
Stated YTM Days to
Book Value Rate .,Moody's 360 Maturity
10,156.52 1.150 1.134
2,800.00 0.000
671,589.13 4.808 4.742
25,135.14 0.000
470.16 4.500 4.438
100,493,732.66 5.256 405
Portfolio OTAY
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PM (PRF_PM2j SymRepI6.41.200
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Activity Report
Sorted By Issuer
July 1,2007 -August 31,2007
Ending
BalanceCUSIPInvestment#Issuer
Percent
ofPortfolio
ParValue
Beginning
Balance
Current
Rate
Transaction
Date
Purchases or
Deposits
ParValue.__-_._-_.._----""".::--_.__..----~--_.__.__.".__._.._,--"_..,
Redemptions or
Withdrawals
Issuer:STATE OF CALIFORNIA
Subtotaland Balance
Local Agency Investment Fund (LAIF)
LAIF 9001 STATE OF CALIFORNIA
LAIF COPS07 9009 STATE OF CALIFORNIA
Union Bank
UNION MONEY 9002
UNION OPERATING 9004
UNION IOC 9008
San Diego County Pool
SO COUNTYPOOL 9007
STATE OF CALIFORNIA
STATE OF CALIFORNIA
STATE OF CALIFORNIA
Subtotal and Balance
STATE OF CALIFORNIA
Subtotal and Balance
IssuerSubtotal 11.358%
1.150 18,020,010.09 18,095,161.16
4.808 2,652,009.16 2,903,626.25
4.500 1,240,281.45 1,252,620.24
1,049,257.90 21,912,300.70 22,251,407.65
5.253 15,353,142.97 17,000,000.00
5.253 229,467.13 6,000,000.00
18,013,807.32 15,582,610.10 23,000,000.00
5.242 1,409.39 0.00
105,926.15 1,409.39 0.00
19,168,991.37 37,496,320.19 45,251,407.65
710,150.95
10,596,417.42
107,335.54
11,413,903.91
Issuer:California Bank &Trust
Certificates ofDeposit -Bank
Subtotal and Balance 79,108.00 79,108.00
IssuerSubtotal
Issuer:FANNIE MAE
Federal Agency Issues-Callable
Subtotal and Balance
IssuerSubtotal
Run Date:09/25/2007- 10:58
0.079%
2.985%
••t""'!"~'.,
79,108.00
3,000,000.00
3,000,000.00
0.00
0.00
0.00
0.00
79,108.00
3,000,000.00
3,000,000.00
Portfolio OTAY
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Activity Report Page 2
July 1,2007 -August 31,2007
Par Value ParValue _..-."........._......._..........-_...._..._............._-_._..-
Percent Beginning Current Transaction Purchases or Redemptions or Ending
CUSIP Investment #Issuer of Portfolio Balance Rate Date Deposits Withdrawals Balance
Issuer:Federal Home Loan Bank
Federal Agency Issues-Callable
3133XJ6Q6 2013 Federal Home Loan Bank 5.125 07/20/2007 0.00 3,000,000.00
3133XJJV1 2015 Federal Home Loan Bank 5.375 07/10/2007 0.00 3,000,000.00
3133XJW7 2018 Federal Home Loan Bank 5.250 08/15/2007 0.00 3,000,000.00
3133XLEW9 2034 Federal Home Loan Bank 5.500 07/0212007 3,000,000.00 0.00
3133XKVD4 2035 Federal Home Loan Bank 5.500 07/10/2007 3,000,000.00 0.00
3133XLMZ3 2036 Federal Home Loan Bank 5.450 07/23/2007 3,000,000.00 0.00
3133XLTL7 2037 Federal Home Loan Bank 5.550 07/30/2007 3,000,000.00 0.00
3133XLYB3 2038 Federal Home Loan Bank 5.375 08/20/2007 3,000,000.00 0.00
Subtotal and Balance 52,000,000.00 15,000,000.00 9,000,000.00 58,000,000.00
IssuerSubtotal 57.715%52,000,000.00 15,000,000.00 9,000,000.00 58,000,000.00
Issuer:Federal Home Loan Mortgage
Federal Agency Issues-Callable
3128X4DY4 2004 Federal Home Loan Mortgage 4.000 07/13/2007 0.00 3,000,000.00
Subtotaland Balance 31,000,000.00 0.00 3,000,000.00 28,000,000.00
IssuerSubtotal 27.863%31,000,000.00 0.00 3,000,000.00 28,000,000.00
Issuer:Federal National Mortage Assoc
Federal Agency Issues-Callable
31359MG31 1997 Federal National MortageAssoc 5.000 08/24/2007 0.00 3,000,000.00
Subtotal and Balance 3,000,000.00 0.00 3,000,000.00 0.00
IssuerSubtotal 0.000%3,000,000.00 0.00 3,000,000.00 0.00
Total 100.000%108,248,099.37 52,496,320.19 60,251,407.65 100,493,011.91
..,....;...,....,.~.-
Run Dale:0912512007 -10:58
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Duration Report
Sorted by Investment Type -Investment Type
Through 08/31/2007
Investment Book Par Market Current YTM Current Maturityl Effective
Security 10 Investment#Fund Issuer Class Value Value Value Rate 365 Yield Call Date Duration
3133XEMS5 1998 99 Federal Home Loan Bank Fair 3,000,000.00 3,000,000.00 2,998,125.00 5.000 5.012 5.128 11/28/2007 0.241
3133XK3C7 2022 99 Federal Home Loan Bank Fair 3,000,720.75 3,000,000.00 3,000,000.00 5.500 5.483 5.500c 09/13/2007 0.000
3133XKLA1 2030 99 Federal Home Loan Bank Fair 3,000,000.00 3,000,000.00 3,000,937.50 5.375 5.375 5.311c 11/01/2007 0.167
3133XJR91 2016 99 Federal Home Loan Bank Fair 3,000,000.00 3,000,000.00 3,000,937.50 5.400 5.400 5.336c 10/30/2007 0.000
3133XJ2P2 2010 99 Federal Home Loan Bank Fair 3,000,000.00 3,000,000.00 2,999,062.50 5.200 5.200 5.264c 09/05/2007 0.000
3133XLTL7 2037 99 Federal Home Loan Bank Fair 3,000,000.00 3,000,000.00 3,017,812.50 5.550 5.550 4.883c 07/30/2008 0.879
3133XJSD1 2017 99 Federal Home Loan Bank Fair 3,000,000.00 3,000,000.00 2,999,062.50 5.250 5.245 5.314 01/0212008 0.336
3133XJU55 2019 99 Federal Home Loan Bank Fair 3,000,000.00 3,000,000.00 3,000,000.00 5.350 5.350 5.351 02123/2009 1.402
31359M2L6 2012 99 FANNIE MAE Fair 3,000,000.00 3,000,000.00 3,000,000.00 5.250 5.250 5.250c 09/11/2007 0.000
3133XETX7 2001 99 Federal Home Loan Bank Fair 3,000,000.00 3,000,000.00 3,000,000.00 5.125 5.125 5.125 09/14/2007 0.035
3133XF2C9 2002 99 Federal Home Loan Bank Fair 3,000,000.00 3,000,000.00 3,000,000.00 5.250 5.247 5.250 10103/2007 0.087
3133XLMZ3 2036 99 Federal Home Loan Bank Fair 3,000,000.00 3,000,000.00 3,005,625.00 5.450 5.450 5.066c 01/23/2008 0.394
3133XK6A8 2024 99 Federal Home Loan Bank Fair 3,000,000.00 3,000,000.00 3,000,000.00 5.300 5.300 5.300c 09/19/2007 0.049
3133XLYB3 2038 99 Federal Home Loan Bank Fair 3,000,000.00 3,000,000.00 3,001,875.00 5.375 5.375 5.247c 11120/2007 0.000
3128X5C55 2020 99 Federal Home Loan Mortgage Fair 3,000,000.00 3,000,000.00 3,000,054.02 5.500 5.500 5.496c 09/05/2007 0.010
3128X5Z84 2029 COPS07 Federal Home Loan Mortgage Fair 5,000,000.00 5,000,000.00 5,003,029.64 5.400 5.400 5.365 04/17/2009 1.510
3128X5Z84 2028 99 Federal Home Loan Mortgage Fair 3,000,000.00 3,000,000.00 3,001,817.78 5.400 5.400 5.365 04/17/2009 1.510
3128X5Z35 2027 COPS07 Federal Home Loan Mortgage Fair 5,000,000.00 5,000,000.00 5,001,689.91 5.300 5.300 5.231 c 10109/2007 0.104
3128X5P51 2023 99 Federal Home Loan Mortgage Fair 3,000,000.00 3,000,000.00 3,000,407.87 5.300 5.300 5.272c 09/14/2007 0.035
3128X5G93 2021 99 Federal Home Loan Mortgage Fair 3,000,000.00 3,000,000.00 3,000,063.17 5.320 5.320 5.316c 09/06/2007 0.013
3128X4K67 2000 99 Federal Home Loan Mortgage Fair 3,000,000.00 3,000,000.00 2,998,922.88 5.250 5.250 5.324 03/07/2008 0.490
3133XLEW9 2034 99 Federal Home Loan Bank Fair 3,000,000.00 3,000,000.00 3,005,625.00 5.500 5.500 5.115c 0110212008 0.336
3133XKVD4 2035 99 Federal Home Loan Bank Fair 3,000,000.00 3,000,000.00 3,000,937.50 5.500 5.496 5.436c 09/21/2007 0.000
3133XKSS5 2032 99 Federal Home Loan Bank Fair 3,000,000.00 3,000,000.00 3,000,000.00 5.300 5.300 5.300c 11/09/2007 0.189
3128X5Z35 2026 99 Federal Home Loan Mortgage Fair 3,000,000.00 3,000,000.00 3,001,013.95 5.300 5.300 5.231 c 10109/2007 0.104
3133XL6E8 2033 COPS07 Federal Home Loan Bank Fair 5,000,000.00 5,000,000.00 5,00b,000.00 5.400 5.400 5.400c 09/1112007 0.000
3133XKN50 2031 COPS07 Federal Home Loan Bank Fair 5,000,000.00 5,000,000.00 5,001,562.50 5.300 5.300 5.236c 11/07/2007 0.183
.'.J;\...._~~•...~
',r";"':~21>
Portfolio OTAY
AP
Run Date:0912512007 -10:58 Page 1 DU (PRF_DU)SymRepI6.41.200
Report Ver.5.00
OTAY
Duration Report
Sorted by Investment Type -InvestmentType
Through 08/31/2007
Investment Book Par Market Current YTM Current Maturityl Effective
Security 10 Investment#Fund Issuer Class Value Value Value Rate 365 Yield Call Date Duration
2050003183R 1996 99 California Bank &Trust Amort 79,108.00 79,108.00 79,108.00 3.880 3.934 3.880 01/2212008 0.386 t
Report Total 89,079,828.75 89,079,108.00 89,117,669.72 5.276 0.312t
t =Duration can notbe calculated on these investments due to incomplete Market price data.-.
..U','i:;<'..
Run Date:0912512007 -10:58 Page 2
Portfolio OTAY
AP
DU (PRF_DU)SymRept 6.41.200
Report Ver.5.00
Performance Meas·ure F-12
Return on Investment
Target:Meet or Exceed 100%of LAIF
2nd Qtr
FY07
3rd Qtr
FY07
4TH Qtr
FY07 July PY08 Aug FY08
4.73
5.11
0.38
5.13
5.17
0.04
Month
5.27
5.23
-0.04
5.00
5.26
0.26
5.22
5.25
0.03
Otay .LAIF 0 Difference -Linear (Difference)I
~~~
88.56%
Otay Water District
Investment Portfolio:08/31/07
0.79%
'0 Biiliks (Passbook/Checking/CD)•Pools (LAIF &County)EJAgencies
.I......
AGENDA ITEM 10
STAFF REPORT
October 3,2007
DIV.NO.
MEETING DATE:
W,O.fG.F.NO:SUBMITTED BY;
Regular Board ~.
Sean prendergast,~rincipal
Accountant
APPROVED BY:Joseph Beachem,Chief Financial Officer(Chief)
TYPE MEETING:
APPROVED BY:German Alvarez,Assistant General Manager
(Ass!.GM):
SUBJECT:Accounts Payable Demand List
PURPOSE:
Attached is the list of demands for the Board's information.
FISCAL IMPACT:
SUMMARY NET DEMANDS
CHECKS (2008035-2008477)$3,490,127.73
WIRE TO:
CITY OF CHULA VISTA -SEWER
CITY TREASURER/SAN DIEGO -METRO SEWERAGE SYSTEM
LANDESBANK -CERTIFICATES OF PARTICIPATION
PLAN HANDLERS -MEDICAL CLAIMS
SAN DIEGO COUNTY WATER AUTHORITY -JULY
UNION BANK -PAYROLL TAXES
UNION BANK OF CA -CERTIFICATES OF PARTICIPATION
TOTAL CASH DISBURSEMENTS
$2,590,668.06
$291,866.00
$343,668.30
$110,448.90
$2,810,927.80
$282,147.02
$624,6q1.42
RECOMMENDED ACTION:
That the Board receive the attached list of demands.
jb
Attachment
OTAYWATER DISTRICT
CHECK REGISTER
FORCHECKS 2008035 THROUGH 2008477
RUN DATES 9/5/2007 TO 9/26/2007
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2008035 09/05/07 01910 ABCANA INDUSTRIES 808345 08/13/07 HYPOCHLORITE SOLUTION 1,357.97
808188 08/10107 HYPOCHLORITE SOLUTION 923.37
808344 08/13/07 HYPOCHLORITE SOLUTION 810.10
808711 08/16/07 HYPOCHLORITE SOLUTION 762.09 3,853.53
2008170 09/12107 01910 ABCANA INDUSTRIES 809205 08/23/07 SODIUM HYPOCHLORITE 1,430.61
808940 08/20107 SODIUM HYPOCHLORITE 1,132.67
808941 08/20107 SODIUM HYPOCHLORITE 875.35
809207 08/23/07 SODIUM HYPOCHLORITE 705.46
809206 08/23/07 SODIUM HYPOCHLORITE 465.38 4,609.47
2008234 09/19/07 01910 ABCANA INDUSTRIES 809510 08/28/07 HYPOCHLORITE SOLUTION 1,202.84
809511 08/28/07 HYPOCHLORITE SOLUTION 863.05
809789 08/30/07 HYPOCHLORITE SOLUTION 536.78 2,602.67
2008314 09/26/07 01910 ABCANA INDUSTRIES 810148 09/04/07 BULK SODIUM HYPOCHLORITE 1,061.26
810146 09/04/07 BULK SODIUM HYPOCHLORITE 843.35
810147 09/04/07 BULK SODIUM HYPOCHLORITE 678.37
810328 09/06/07 BULK SODIUM HYPOCHLORITEWEEK OF 913/07 645.12 3,228.10
2008235 09/19/07 00179 ACRO SALES COMPANY INC 7156 07/25/07 AC AMP METERS 215.50 215.50
2008036 09/05/07 00847 AD MAIL DIRECT LLC 53222 08/16/07 RESIDENTIAL WATER AND SEWER NOTICES 2,201.81
53224 08/16107 RESIDENTIAL WATER AND SEWER NOTICES 586.86
53223 08/16/07 RESIDENTIAL WATER AND SEWER NOTICES 321.50
53203 08/14/07 RESIDENTIAL WATER AND SEWER NOTICES 321.50
53204 08/14/07 RESIDENTIALWATER AND SEWER NOTICES 321.50 3,753.17
2008315 09/26/07 03677 AFFORDABLE DRAIN SERVICE INC 3672 08/31/07 CCTVSEWER MAINS 907.50 907.50
2008037 09/05/07 07572 AIDAGARMO Ref002378060 08/30107 UB Refund Cst #0000089804 75.00 75.00
2008316 09/26/07 00132 AIRGASWEST 103275508 08/31/07 BREATHING AIR TREATMENT PLANT 22.73 22.73
2008171 09/12/07 02618 ALHAMBRA RUBBER&24466 08/23/07 3/4 &1"METER GASKETS FOR AMR RETRO 716.11 716.11
2008317 09/26/07 02618 ALHAMBRA RUBBER&24523 08/31/07 METERGASKETS 225.04 225.04
2008236 09/19/07 02934 ALl-EN INStRUMENTS &SUPPLIES 0075130lN 08/29/07 INSTALL SOFTWARE &TECH SUPPORT 975.14 975.14
2008038 09/05/07 01463 ALLIED ELECTROt,jl'CS INC 45808WOO 08/14/07 RELAYSOCKET 151.72 151.72
2008172 09/12/07 01463 ALLIED ELECTRONICS INC 46228AOO 08/20/07 POWER-ONE POWER SUPPLY 414.15
46141AOO 08/20107 RTU PANEL PARTS 270.81 684.96
2008173 09/12/07 03787 ALLIED TRENCH SHORING SERVICE 794284 08/20/07 TRENCH PLATES 8,281.13 8,281.13
Page 1 of24
OTAY WATER DISTRICT
CHECKREGISTER
FORCHECKS 2008035 THROUGH 2008477
RUN DATES 9/5/2007 TO 9/26/2007
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2008174 09/12/07 02362 ALLIED WASTE SERVICES 0509002849918 08/25/07 ASBESTOS DISPOSAL CONTAINER RENTAL 174.52 174.52
2008237 09/19/07 02362 ALLIED WASTE SERVICES 0509002848415 08/25/07 TRASH REMOVAL SERVICES 633.86
0509002850906 08/25/07 TRASH REMOVAL SERVICES 105.09 738.95
2008238 09/19/07 07544 ALM CONSULTING ENGINEERS INC 01403 08/25/07 MECHANICAL 1,200.00 1,200.00
2008175 09/12/07 02966 AMERICAN INDUSTRIAL SUPPLY INC 92349 08/20/07 ANTI SEIZE COMPOUND 238.12 238.12
2008176 09/12/07 06166 AMERICAN MESSAGING L1109570HI 09/01/07 PAGERSERVICES 497.88 497.88
2008318 09/26/07 00315 AMERICAN SOCIETY OF 4328034 09/18/07 MEMBERSHIP RENEWAL 245.00 245.00
2008239 09/19/07 00107 AMERICAN WATER WORKS 1000363991 08/27/07 LABORATORY PUBLICATION 395.90
2000585956 08/10107 MEMBERSHIP RENEWAL 71.00 466.90
2008319 09/26/07 03652 ANDERSON,DONALD I 016238 09/24/07 COMPUTER LOAN PROGRAM 1,085.49 1,085.49
2008320 09/26/07 07647 ANNA NGUYEN Ref002378784 09/24/07 UB Refund Cst#0000089915 51.77 51.77
2008177 09/12/07 00002 ANSWER INC 016149 08/22/07 TELEPHONE ANSWERING SERVICES 980.00 980.00
2008321 09/26/07 02829 APPLIED TECHNOLOGY GROUP INC 182370 08/30107 RADIOANTENNA 21.81 21.81
2008178 09/12/07 01971 ARMORCAST PRODUCTS COMPANY 00978221N 08/17/07 METERVAULTS 3,232.50 3,232.50
2008039 09/05/07 07557 ARNOLD HABER Ref002378044 08/30107 UB Refund Cst #0000045921 71.33 71.33
2008040 09/05/07 00108 ASSOCIATION OF CALIFORNIA 104089 08/16/07 JOB POSTING 700.00 700.00
2008322 09/26/07 00501 AT&T 016216 09/12107 PHONE SERVICE 502.35 502.35
2008323 09/26/07 05758 AT&T 016234 09/07/07 PHONE SERVICE (HIGH HEAD PUMP STATION 32.96 32.96
2008041 09/05/07 05500 AT&T CIO CINGULAR WIRELESS Ref002378152 08/30107 Refund receipt #:072420120047 1,578.77 1,578.77
2008324 09/26/07 06296 AT&T LONG DISTANCE 8093779950807 09/04/07 LONG DISTANCE EXP -DISTRICT PHONES 93.03 93.03
2008240 09/19/07 06272 AT&T/MCI T6958071 08/17/07 PHONE SERVICE 7,243.55 7,243.55;.~••~.I>
2008042 09/05/07 07571 AXEL DENIZ Ref002378059 08/30107 UB Refund Cst#0000088173 60.03 60.03
2008325 09/26/07 07659 BANK OF NEW YORK Ref002378796 09/24/07 UB Refund Cst#0000120670 58.30 58.30
2008326 09/26/07 07648 BARBARA SULLIVAN Ref002378785 09/24/07 UB Refund Cst#0000090193 32.95 32.95
Page 2 of24
OTAYWATER DISTRICT
CHECK REGISTER
FOR CHECKS 2008035 THROUGH 2008477
RUN DATES 9/5/2007 TO 9/26/2007
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2008327 09/26/07 00145 BARRETT ENGINEERED PUMPS 057427 09/05/07 DRUM PUMP 1,230.51 1,230.51
2008043 09/05/07 06285 BARTEL ASSOCIATES LLC 07450 08/12/07 PROFESSIONAL ACTUARY SERVICES 10,200.00 10,200.00
2008044 09/05/07 05424 BEDCO INC 10247 07/20107 BODY SWAP 6,712.13 6,712.13
2008045 09/05/07 03595 BENHAM,WALES 016177 08/30107 COMPUTER LOAN PROGRAM 1,584.54 1,584.54
2008046 09/05/07 03470 BONITABUSINESS &016173 08/30107 BONITAFEST BOOTH RESERVATION 125.00 125.00
2008179 09/12107 02342 BOOT WORLD INC 706778 08/17/07 SAFETY BOOTS 126.63
10384221N 08/17/07 SAFETY BOOTS 87.67 214.30
2008328 09/26/07 02342 BOOT WORLD INC 10389641N 08/31/07 SAFETY BOOTS 224.04 224.04
2008047 09/05/07 00559 BOYLE ENGINEERING CORPORATION 046848 08/13/07 RECYCLED WATER PLAN CHECKING SERVICES 8,503.16 8,503.16
2008180 09/12/07 03458 BREITFELDER,LARRY 70130807 08/30107 MILEAGE REIMBURSEMENT 53.35 53.35
2008048 09/05107 07565 BROOKFIELD SHEAOTAY LLC Ref002378053 08/30107 UB Refund Cst #0000081402 513.85 513.85
2008329 09/26/07 07612 BROOKFIELD SHEAOTAY LLC Ref002378747 09/24/07 UB Refund Cst #0000030561 718.24 718.24
2008330 09/26/07 02977 BROWN,VINCENT M 2857620 09/19/07 SAFETYBOOTS REIMBURSEMENT 146.12 146.12
2008241 09/19/07 03450 BUELNA,ARMANDO F 16040907 09/17/07 RECYCLED WATER VIDEOS 100.00 100.00
2008049 09/05/07 03721 BULLET LOGISTICS INC 08150703350 08/15/07 COURIER SERVICES FOR TREATMENT PLANT 227.70 227.70
2008331 09/26/07 03721 BULLET LOGISTICS INC 08310703350 08/31/07 COURIER SERVICES 482.90 482.90
2008050 09/05/07 00223 C W MCGRATH INC 26408 08/15/07 CRUSHED ROCK 409.79
26387 08/14/07 CRUSHED ROCK 119.21 529.00
2008181 09/12/07 00223 C W MCGRATH INC 26464 08/20107 CRUSHED ROCK 220.07
26487 08/21/07 CRUSHED ROCK 54.91 274.98
2008242 09/19/07 00223 C W MCGRATH1NC-26634 08/30107 GRANITE 62.93 62.93
2008332 09/26/07 00223 C W MCGRATH INt'-26653 09/04/07 CRUSHED ROCK 701.14 701.14
2008051 09/05/07 02920 CALIFORNIA COMMERCIAL 71532 08/15/07 ASPHALT 450.13 450.13
2008333 09/26/07 02969 CALIFORNIA LAND SURVEYORS 016227 09/20/07 MEMBERSHIP DUES 89.63 89.63
Page 3 of24
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS 2008035 THROUGH 2008477
RUN DATES 9/5/2007 TO 9/26/2007
Check#Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2008182 09/12/07 01060 CALIFORNIA SOCIETY OF 016195 09/11/07 CSMFO BUDGET AWARDS PROGRAM 400.00 400.00
2008052 09/05/07 01004 CALOLYMPIC SAFETY 023336 08/10/07 CHLORINE MONITORING IN EFFLUENT PUMP 619.60 619.60
2008334 09/26/07 03503 CAMERON,KEVIN 016226 09/21/07 TUITION REIMBURSEMENT 1,851.26 1,851.26
2008053 09/05/07 03684 CANON BUSINESS SOLUTIONS-WEST 3805054 08/11/07 COPIER MAINTENANCE 730.31
1488298 08/13/07 OFFICE SUPPLIES 107.75
3805054A 08/11/07 COPIER MAINTENANCE 103.33 941.39
2008335 09/26/07 03684 CANON BUSINESS SOLUTIONS-WEST 3819143A 09/01/07 COPIER MAINTENANCE 889.67
3819143 09/01/07 COPIER MAINTENANCE 665.49 1,555.16
2008183 09/12/07 04071 CAPITOL WEBWORKS LLC 19566 07/31/07 LOBBYING DISCLOSURE FILING 45.00 45.00
2008336 09/26/07 07646 CARLOS DE LA PARRA Ref002378783 09/24/07 UB Refund Cst #0000089750 30.27 30.27
2008337 09/26/07 07608 CARLOS ROBLES Ref002378740 09/24/07 UB Refund Cst #0000006120 111.41 111.41
2008338 09/26/07 02758 CARMEL BUSINESS SYSTEMS INC 6583 09/01/07 TEMPORARY SERVICES -IS DEPT 1,314.98
6582 09/01/07 STORAGE &DESTRUCTION OF DOCUMENTS 516.40 1,831.38
2008339 09/26/07 03232 COW GOVERNMENT INC GQWOO05 09/05/07 USB HUB AND CABLES FOR LSSCADACOMPUTI 104.38 104.38
2008340 09/26/07 05343 CECILIARAMIREZ Ref002378738 09/24/07 UB Refund Cst#0000004720 75.00 75.00
2008341 09/26/07 06671 CENTEX HOMES Ref002378741 09/24/07 UB Refund Cst #0000008965 445.00 445.00
2008342 09/26/07 07509 CENTEX HOMES Ref002378752 09/24/07 UB Refund Cst #0000038840 300.45 300.45
2008343 09/26/07 01126 CENTURY WHEEL&RIM CN4784501 07/18/07 REPAIR PART 133.19 133.19
2008344 09/26/07 07652 CHRISTIAN GARCIA Ref002378789 09/24/07 UB Refund Cst #0000093439 23.31 23.31
2008054 09/05/07 07561 CHRISTOPHERWAGNER Ref002378048 08/30/07 UB Refund Cst #0000072352 48.62 48.62
2008345 09/26/07 07651 CHULA VISTA ELEMENTARY SCHOOL Ref002378788 09/24/07 UB Refund Cst #0000092246 552.54 552.54
2008346 09/26/07 07600 CISIONLis,·INC.c
""369585 09/01/07 MEDIACOVERAGE VIDEO CLIPS 1,134.71 1,134.71
.r.•~••.
2008347 09/26/07 04119 CLARKSON LAB &SUPPLY INC 36102 08/31/07 BACTERIOLOGICALTESTING &LAB SVCS 1,004.00
36311 08/31/07 BACTERIOLOGICALTESTING &LAB SVCS 820.00
36210 08/31/07 BACTERIOLOGICAL TESTING &LAB SVCS 562.00
36367 08/31/07 BACTERIOLOGICAL TESTING &LAB SVCS 424.00
36445 08/31/07 BACTERIOLOGICAL TESTING &LAB SVCS 404.00
35970 08/31/07 BACTERIOLOGICAL TESTING &LAB SVCS 328.00
Page 4 of 24
------
OTAYWATER DISTRICT
CHECK REGISTER
FORCHECKS 2008035 THROUGH 2008477
RUN DATES 9/5/2007 TO 9/26/2007
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
36061 08/31/07 BACTERIOLOGICAL TESTING &LAB SVCS 328.00
36222 08/31/07 BACTERIOLOGICAL TESTING &LAB SVCS 328.00
36223 08/31/07 BACTERIOLOGICAL TESTING &LAB SVCS 328.00
36225 08/31/07 BACTERIOLOGICAL TESTING &LAB SVCS 308.00
36188 08/31/07 BACTERIOLOGICAL TESTING &LAB SVCS 282.00
36062 08/31/07 BACTERIOLOGICAL TESTING &LAB SVCS 236.00
36101 08/31107 BACTERIOLOGICAL TESTING &LAB SVCS 236.00
36366 08/31/07 BACTERIOLOGICAL TESTING &LAB SVCS 236.00
35971 08/31/07 BACTERIOLOGICAL TESTING &LAB SVCS 190.00
36434 08/31/07 BACTERIOLOGICAL TESTING &LAB SVCS 190.00
36364 08/31/07 BACTERIOLOGICAL TESTING &LAB SVCS 188.00
36365 08/31/07 BACTERIOLOGICAL TESTING &LAB SVCS 94.00 6,486.00
2008348 09/26/07 07632 CLINTON HAVENS Ref002378768 09/24/07 UB Refund Cst#0000070047 31.01 31.01
2008184 09/12/07 03334 COMPUTER MASTERS 69004 08/23/07 MODEM 95.90 95.90
2008243 09/19/07 03334 COMPUTER MASTERS 69022 08/27/07 SOFTWARE 367.43 367.43
2008244 09/19/07 03307 CONSTRUCTION MANAGEMENT 016207 09/17/07 MEMBERSHIP RENEWAL 150.00 150.00
2008245 09/19/07 04398 CONSTRUCTION MANAGEMENT 016202 09/17/07 SEMINAR REGISTRATION 85.00 85.00
2008349 09/26/07 03774 CONSTRUCTION RESIDUE RECYCLING 974577 08/31/07 DUMPING SERVICES 140.00 140.00
2008185 09/12/07 02612 COUNCIL OF WATER UTILITIES 016192 09/11/07 REGISTRATION FEE 25.00 25.00
2008055 09/05107 07587 COUNTRYWIDE HOME LOANS Ref002378075 08/30107 UB Refund Cst #0000119272 45.00 45.00
2008246 09/19/07 00184 COUNTY OF SAN DIEGO HK07205364 08/17/07 HAZARDOUS MATERIALS PERMIT RNWL 469.00
HK07205365 08/17/07 HAZARDOUS MATERIALS PERMIT RNWL 429.00
HK07205363 08/17/07 HAZARDOUS MATERIALS PERMIT RNWL 429.00 1,327.00
2008247 09/19/07 07601 CREATIVE BENEFITS 016203 09/18/07 DEPOSITIADMINISTERING FLEX BENEFITS 500.00 500.00
2008350 09/26/07 07637 CUATEMOC LEYVA Ref002378773 09/24/07 UB Refund Cst #0000073794 56.83 56.83
2008351 09/26/07 07645 DANIEL ARTHUR Ref002378782 09/24/07 UB Refund Cst #0000089728 75.00 75.00
2008186 09/12/07 05126 DAROIS,KEN AUGUST2007 09/05/07 PROGRAMMING SERVICES 1,875.00 1,875.00
;.~.•~:Ii
2008352 09/26/07 04550 DATATREE 90034087 08/31/07 MAP PURCHASING SERVICE 99.00 99.00
2008056 09/05/07 07549 DAVID MOLAVI Ref002378035 08/30107 UB Refund Cst #0000015278 28.14 28.14
2008353 09/26/07 07644 DAVID ROWLAND Ref002378781 09/24/07 UB Refund Cst #0000088971 718.24 718.24
Page 5 of24
OTAYWATER DISTRICT
CHECK REGISTER
FOR CHECKS 2008035 THROUGH 2008477
RUN DATES 9/5/2007 TO 9/26/2007
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2008354 09/26/07 07625 DAWN JOHNSON Ref002378761 09/24/07 UB Refund Cst#0000066309 18.52 18.52
2008057 09/05/07 00852 DEC CONSULTANTS INC 10186 08/14/07 CATHODIC PROTECTION SERVICES 5,582.50 5,582.50
2008187 09/12/07 03428 DEL MAR OFFICE PRODUCTS 10030040 08/23/07 OFFICE SUPPLIES 122.05 122.05
2008248 09/19/07 02733 DEPARTMENT OF CONSUMERAFFAIRS 4446907 09/18/07 CPA RENEWAL DUES 200.00 200.00
2008355 09/26/07 07653 DEUTSCHE BANK Ref002378790 09/24/07 UB Refund Cst#0000093457 79.42 79.42
2008356 09/26/07 07641 DINAPAIZ Ref002378777 09/24/07 UB Refund Cst#0000079842 110.42 110.42
2008058 09/05/07 03417 DIRECTV 621967341 08/19107 SATELLITE TV SERVICE 4.99 4.99
2008357 09/26/07 03417 DIRECTV 631429610 09/05/07 SATELLITE TV SERVICE 46.96 46.96
2008059 09/05/07 00028 DIXIELINE LUMBER COMPANY 706868 08/16/07 CONCRETE 619.02 619.02
2008060 09/05/07 07560 DONALD BULMAHN Ref002378047 08/30/07 UB Refund Cst #0000052085 49.35 49.35
2008061 09/05/07 05196 DOUG WILMOTH Ref002378052 08/30/07 UB Refund Cst #0000081194 5.19 5.19
2008358 09/26/07 05196 DOUG WILMOTH Ref002378778 09/24/07 UB Refund Cst #0000081194 51.01 51.01
2008062 09/05/07 07568 DRUCE HWANG Ref002378056 08/30/07 UB Refund Cst #0000086509 16.17 16.17
2008359 09/26/07 07624 DULCE GONZALEZ Ref002378760 09/24/07 UB Refund Cst #0000064909 75.00 75.00
2008360 09/26/07 06523 DURAN,PATRICIA 016225 09/21/07 COMPUTER LOAN PROGRAM 527.94 527.94
2008361 09/26/07 05134 DYCHITAN,MARISSA 016236 09/22/07 REIMBURSEMENT 199.00 199.00
2008063 09/05/07 02447 EDCO DISPOSAL CORPORATION 016171 08/31/07 RECYCLING SERVICES 85.00 85.00
2008064 09/05/07 03261 EDEN SYSTEMS INC INV0113440 08/13/07 CONSULTING SERVICES 531.25
INV0113439 08/13/07 CONSULTING SERVICES 93.75 625.00
2008362 09/26/07 03261 EDEf\J sYsrEMs'fNC INV0114364 09/04/07 CONSULTING SERVICES 4,800.00
INV0114365 09/04107 ADDITIONAL PROFESSIONAL CONSULTING 62.50 4,862.50.r.,~I'·
2008249 09/19/07 00230 EDP PRODUCTS INC 805283 08/25/07 CARTRIDGE STORAGE/RETRIEVAL 245.20 245.20
2008250 09/19/07 06525 ELECTRIC MOTOR SPECIALISTS INC 1989 08/24/07 MARATHON SINGLE PHASE MOTORS 455.21 455.21
2008065 09/05/07 07574 ELENA RUFFIN Ref002378062 08/30/07 UB Refund Cst#0000090276 40.27 40.27
Page 6 of 24
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS 2008035 THROUGH 2008477
RUN DATES 9/5/2007 TO 9/26/2007
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2008363 09/26/07 07627 ELEUTERIO SIMON Ref002378763 09/24/07 UB Refund Cst #0000068205 61.64 61.64
2008364 09/26/07 07661 ELI RESEARCH 88122850 08/14/07 SUBSCRIPTION 681.60 681.60
2008066 09/05/07 07563 ELIDA ALBARRAN Ref002378050 08/30/07 UB Refund Cst #0000080259 26.34 26.34
2008365 09/26/07 07618 ENRIQUE GURROLA Ref002378754 09/24/07 UB Refund Cst #0000043585 79.04 79.04
2008366 09/26/07 07635 ENRIQUETA NAVARRETE Ref002378771 09/24/07 UB Refund Cst #0000071702 37.78 37.78
2008251 09/19/07 03227 ENVIROMATRIX ANALYTICAL INC 7080317 08/28/07 EMERGENCY LAB ANALYSES 1,897.50 1,897.50
2008367 09/26/07 07296 ENVIRONMENTAL FABRICS INC 29 08/31/07 RESERVOIR FLOATING COVER MAINTENANCE 24,130.00 24,130.00
2008252 09/19/07 03725 ENVIRONMENTAL SYSTEMS RESEARn91609277 08/24/07 ARC GIS SOFTWARE MAINTENANCE 1,660.53
91595909 07/31/07 PROFESSIONAL DATABASE SUPPORT 456.00 2,116.53
2008188 09/12/07 03725 ESRIINC 91608019 08/23/07 ARC GIS SOFTWARE MAINTENANCE 22,320.37 22,320.37
2008253 09/19/07 06528 ESTES EXPRESS LINES 2920099867 08/30/07 FREIGHT CHARGES 242.81 242.81
2008067 09/05/07 02639 EW TRUCK &EQUIPMENT 194507 08/09/07 FILTERS 124.90 124.90
2008189 09/12/07 02639 EW TRUCK&EQUIPMENT 195408 08/22107 FILTERS 174.58 174.58
2008368 09/26/07 07604 EXPRESS MOUNTS USA 303774 07/12/07 LAPTOP MOUNT 235.73 235.73
2008068 09/05/07 03650 EXPRESS PRINTING INFORMATION 46838 CREDIT MEMO (59.37)
46474 07/31/07 STOP TAGS 665.98 606.61
2008190 09/12107 00645 FEDEX 223599881 08/31107 OVERNIGHT PICK-UP &DELIVERY MAILSVCS 6.51 6.51
2008069 09/05/07 03546 FERGUSON WATERWORKS 0227324 08/15/07 INVENTORY 4,471.63
0227809 08/15/07 INVENTORY 4,471.63
0227462 08/10/07 GATE CAP RISERS 863.35
0225175 08/15/07 MTRBUSH FOR AIR VAC 103.96
02274621 08/15/07 GATE CAP RISERS 101.02 10,011.59
2008191 09/12/07 03546 FERGUSON WATERWORKS 0230030 08/23/07 INVENTORY 5,155.84·,r••~,;.0228932 08/17/07 GASKETS 684.49
0229400 08/20/07 INVENTORY 401.35 6,241.68
2008254 09/19/07 03546 FERGUSON WATERWORKS 0228934 08/28/07 GASKETS 494.03
0228488 08/27/07 REPAIR CLAMP 220.83 714.86
Page 7 of24
----
OTAYWATER DISTRICT
CHECKREGISTER
FOR CHECKS 2008035 THROUGH 2008477
RUN DATES 9/5/2007 TO 9/26/2007
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2008192 09/12/07 06647 FIELDING,JOLENE 016181 08/06/07 OFFICE SUPPLIES REIMBURSEMENT 157.74 157.74
2008369 09/26/07 02470 FIRST BANKCARD 016235 09/10/07 DISTRICT EXPENSES 2,434.38
016232 09/10/07 DISTRICT EXPENSES 136.66
016230 09/10/07 DISTRICT EXPENSES 62.39 2,633.43
2008070 09/05/07 04066 FIRST CHOICE SERVICES -SO 284653 08/13/07 COFFEE SUPPLIES 302.27
284947 08/15/07 COFFEE SUPPLIES 69.60 371.87
2008255 09/19/07 04066 FIRST CHOICE SERVICES -SO 285143 08/27/07 COFFEE SUPPLIES 226.12 226.12
2008071 09/05/07 00035 FISHER SCIENTIFIC 2574907 08/10/07 LABORATORY SUPPLIES 143.88 143.88
2008193 09/12/07 00035 FISHER SCIENTIFIC 2995117 08/21/07 LABORATORY SUPPLIES 139.56
3095519 08/22/07 LABORATORY SUPPLIES 61.88 201.44
2008072 09/05/07 07562 FRANCISCO SIBAL Ref002378049 08/30/07 UB Refund Cst #0000074829 49.75 49.75
2008370 09/26/07 02028 FT INTERACTIVE DATACORP 05426087 08/31/07 DIAL-UP SERVICE FOR INVESTMENTS 85.00 85.00
2008073 09/05/07 03094 FULLCOURT PRESS 17005 08/16/07 PRINTING OF PUBLIC NOTICES 7,921.46 7,921.46
2008074 09/05/07 05626 GAME 7 CONSULTING 1588 08/28/07 CONSULTING SERVICES -IS DEPT 3,000.00
1590 09/04/07 CONSULTING SERVICES -IS DEPT 2,700.00 5,700.00
2008256 09/19/07 05626 GAME 7 CONSULTING 1600 09/18/07 CONSULTING SERVICES -IS DEPT 3,000.00
1595 09/11/07 CONSULTING SERVICES -IS DEPT 2,400.00 5,400.00
2008371 09/26/07 05626 GAME 7 CONSULTING 1603 09/26/07 CONSULTING SERVICES -IS DEPT 3,000.00 3,000.00
2008257 09/19/07 06291 GARCIA CALDERON &RUIZ LLP 1385 09/06/07 LEGAL SERVICES JULY 2007 41,062.84 41,062.84
2008372 09/26/07 06291 GARCIA CALDERON &RUIZ LLP 1402 09/18/07 LEGAL SERVICES AUG 2007 45,029.46 45,029.46
2008258 09/19/07 03609 GBA MASTER SERIES INC 606412 08/22/07 SOFTWARE CONSULTING SERVICES 100.00 100.00
2008259 09/19/07 07599 GCAP SERVICES,INC 016201 09/17/07 PATH TO PARTNERSHIP REGISTRATION 470.00 470.00
2008373 09/26/07 01008 GCS'SERVI'CE INC'130267 09/06/07 RepairofLaboratory East Autoclave 419.66 419.66
;,~.;~.Ii
2008075 09/05/07 07584 GEORGE SHAWSHANI Ref002378072 08/30/07 UB Refund Cst #0000094123 667.39 667.39
2008076 09/05/07 03537 GHATECHNOLOGIES INC 444508 08/10/07 SOFTWARE 93.46 93.46
2008077 09/05/07 06276 GIFFORD ENGINEERING INC 3436 08/13/07 TWO-WAY RADIO REPAIR 143.00 143.00
Page 8 of 24
----------------
OTAYWATER DISTRICT
CHECK REGISTER
FOR CHECKS 2008035 THROUGH 2008477
RUN DATES 9/5/2007 TO 9/26/2007
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2008194 09/12/07 06276 GIFFORD ENGINEERING INC 3430 08/20/07 TWO-WAY RADIO REPAIR 275.80
3447 08/23/07 TWO-WAY RADIO REPAIR 88.00 363.80
2008260 09/19/07 06276 GIFFORD ENGINEERING INC 3435 08/28107 TWO-WAY RADIO REPAIRS 163.68 163.68
2008078 09/05/07 07558 GILBERT LARA Ref002378045 08/30/07 UB Refund Cst #0000047273 14.77 14.77
2008374 09/26/07 05021 GILBERT MARTINEZ Ref002378742 09/24/07 UB Refund Cst #0000014890 75.00 75.00
2008195 09/12107 00131 GOVERNMENT FINANCE OFFICERS 016194 09/11/07 GFOAAWARDS PROGRAM 500.00 500.00
2008261 09/19/07 03289 GRANGER,WILLIAM E 016211 09/17107 TRAVEL EXPENSE 871.37 871.37
2008079 09/05/07 01997 GROSSMONT UNION H S DISTRICT AM0700140 08/01/07 ARTIFICIAL SPORTS TURF PROJECT 70,000.00 70,000.00
2008262 09/19/07 02630 HAAKER EQUIPMENT COMPANY C56441 08/30/07 REPAIR PARTS 608.47 608.47
2008263 09/19107 00174 HACH COMPANY 5272527 08/27/07 CHLORINE &AMMONIA ANALYZER 1,869.97 1,869.97
2008375 09/26/07 001 74 HACH COMPANY 5253239 08/10/07 PARTS 1,643.83 1,643.83
2008196 09/12/07 04217 HATCH &PARENT 416911 08/31/07 LEGISLATIVE ADVOCACY SERVICES 5,500.00 5,500.00
2008376 09/26/07 07444 HAWORTH INC 17370603 09/03/07 TRAINING CONFERENCE ROOM CHAIRS 11,000.85 11,000.85
2008080 09/05/07 06640 HD SUPPLY WATERWORKS LTD 5769132 08/16/07 INVENTORY 487.66
5794415 08/15/07 NUTS AND BOLTS 250.33 737.99
2008197 09/12/07 06640 HD SUPPLY WATERWORKS LTD 5781555 08/17/07 INVENTORY 5,169.66
5778005 08/17/07 INVENTORY 4,031.14
5841833 08/22/07 INVENTORY 1,674.68
5842340 08/22/07 INVENTORY 1,491.65
5842228 08/22/07 INVENTORY 156.45 12,523.58
2008264 09/19/07 06640 HD SUPPLYWATERWORKS LTD 5871500 08/29/07 INVENTORY 4,664.50
5871893 08/29/07 INVENTORY 4,392.31
5635948 08/28/07 TAP HOLDER 453.52
5706970 08/29/07 INVENTORY 437.19
5861052 08/29/07 INVENTORY 253.21 10,200.73
2008377 09/26/07 06640 HD SUppLyWATEtiWORKS LTD 5925115 09/06/07 INVENTORY 1,554.83
5723928 08/10/07 METER GASKETS 269.38 1,824.21
2008081 09/05/07 04472 HECTOR I MARES-COSSIO 29 07/01/07 CONSULTANT CONTRACT 3,000.00 3,000.00
2008198 09/12107 07500 HENNINGTON AND ASSOCIATES 016187 09/11/07 RETAINER FEE 10,000.00 10,000.00
Page 9 of24
--'-'---.--------
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS 2008035 THROUGH 2008477
RUN DATES 9/5/2007 TO 9/26/2007
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2008082 09/05/07 07554 HERBERT TAFT Ref002378041 08/30/07 UB Refund Cst #0000035195 13.85 13.85
2008199 09/12/07 00297 HILTIINC 1603699394 08/17107 DRILL BITS 176.76 176.76
2008265 09/19/07 06843 HI-TECH AIR CONDITIONING 1019 07/31/07 DATA CENTER AC MAINTENANCE 350.00 350.00
2008083 09/05107 01109 HOME DEPOT CREDITSERVICES 1010371 08/23/07 BUILDING SUPPLIES 73.98 73.98
2008200 09/12/07 03615 I.M.PAC.GOVERNMENT SERVICES 016191 08/22107 DISTRICT EXPENSES 3,600.00
016178 08/22/07 DISTRICT EXPENSES 2,455.65
016180 08/22/07 DISTRICT EXPENSES 9.12 6,064.77
2008266 09/19/07 03615 I.M.PAC.GOVERNMENT SERVICES 016199 08/22/07 DISTRICT EXPENSES 4,347.63
016197 08/22/07 DISTRICT EXPENSES 69.57 4,417.20
2008084 09/05/07 01649 IDEXX DISTRIBUTION INC 226462133 08/13/07 LABORATORY SUPPLIES 3,768.50 3,768.50
2008201 09/12/07 03280 INFRASTRUCTURE ENGINEERING 2911 08/17/07 CONSTRUCTION CONSULTANTS/640-1 RESERVI 3,938.88 3,938.88
2008378 09/26/07 03280 INFRASTRUCTURE ENGINEERING 29 08/31/07 CONSTRUCTION CONSULTANTS/640-1 RESERVI 2,721.65 2,721.65
2008379 09/26/07 02372 INTERIOR PLANT SERVICE INC 25462 08/31/07 PLANT SERVICE 169.00 169.00
2008085 09/05/07 07404 INTERKNOWLOGY LLC 2719 08/11/07 IT SYSTEM ENHANCEMENTS 7,840.00 7,840.00
2008202 09/12/07 07404 INTERKNOWLOGY LLC 2727 08/18/07 IT SYSTEM ENHANCEMENTS 4,547.50 4,547.50
2008267 09/19/07 07404 INTERKNOWLOGY LLC 2735 08/25/07 IT SYSTEM ENHANCEMENTS 7,487.50 7,487.50
2008380 09/26/07 07404 INTERKNOWLOGYLLC 2752 09/01/07 IT SYSTEM ENHANCEMENTS 1,750.00 1,750.00
2008086 09/05/07 02267 INTERNAL REVENUE SERVICE Ben2378165 09/06/07 PAYROLLDEDUCTION 50.00 50.00
2008087 09/05/07 04077 INTERNAL REVENUE SERVICE Ben2378175 09/06/07 PAYROLL DEDUCTION 64.00 64.00
2008268 09/19/07 02267 INTERNAL REVENUE SERVICE Ben2378565 09/20/07 PAYROLL DEDUCTION 50.00 50.00
2008269 09/19/07 04077 INTERNAL REVENUE SERVICE Ben2378575 09/20/07 PAYROLL DEDUCTION 64.00 64.00
2008381 09/26/07 07638 IRENE D PRIESTER'"Ref002378774 09/24/07 UB Refund Cst #0000075436 9.21 9.21
2008088 09/05/07 07582 JACKSON POTTER Ref002378070 08/30/07 UB Refund Cst #0000093802 38.19 38.19
2008089 09/05/07 05836 JACOBS INC W9X9540119 08/14/07 450-1 RESV &680-1 PS PROJECT 20,248.82 20,248.82
Page 10 of24
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS 2008035 THROUGH 2008477
RUN DATES 9/5/2007 TO9/26/2007
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2008382 09/26/07 07633 JAMES D SANCHEZ Ref002378769 09/24/07 UB Refund Cst #0000070716 25.00 25.00
2008383 09/26/07 07616 JAMES THOMPSEN Ref002378751 09/24/07 UB Refund Cst #0000038154 47.21 47.21
2008384 09/26/07 03077 JANI KING OF CALIFORNIA INC SD009070376 09/01/07 OFF-SITE JANITORIAL SERVICES 1,016.73 1,016.73
2008385 09/26/07 07628 JENNIE OLSON Ref002378764 09/24/07 UB Refund Cst#0000068227 19.19 19.19
2008090 09/05/07 07579 JENNIFER PATTERSON Ref002378067 08/30/07 UB Refund Cst#0000092236 18.76 18.76
2008091 09/05/07 07585 JESSICA SNEED Ref002378073 08/30/07 UB Refund Cst #0000094330 23.26 23.26
2008270 09/19/07 06849 JEYCO PRODUCTS INC 454138 08/27/07 PAINT 157.87 157.87
2008203 09/12/07 01010 JOBS AVAILABLE INC 718073 08/21/07 JOB POSTING 315.00 315.00
2008092 09/05/07 07548 JOHN P RIDDELL Ref002378034 08/30/07 UB Refund Cst #0000013388 27.42 27.42
2008093 09/05/07 05527 JOHN'S CRANE RENTAL LLC 13883 08/11/07 RENTAL CRANE SERVICE 2,305.00 2,305.00
2008386 09/26/07 03172 JONES &STOKES ASSOCIATES 0045322 08/15/07 HABITAT MANAGEMENT ENVIRON.SERVICES 7,710.00
0045324 08/15/07 PROFESSIONAL ON-CALL ENVIRONMENTAL SV(4,792.68
0045321 08/15/07 PROFESSIONAL ON-CALL ENVIRONMENTAL SV(346.83
0045323 08/15/07 PROFESSIONAL ON-CALL ENVIRONMENTAL SV(25.00 12,874.51
2008387 09/26/07 07658 JOSEPH TRUSSELL Ref002378795 09/24/07 UB Refund Cst#0000120394 451.85 451.85
2008094 09/05/07 07583 JOSEPHINE ABAD TAYLOR Ref002378071 08/30107 UB Refund Cst#0000093897 20.47 20.47
2008095 09/05/07 07575 JOSH BELLINGER Ref002378063 08/30107 UB Refund Cst#0000090702 20.84 20.84
2008388 09/26/07 07642 JULIE ZUCK Ref002378779 09/24/07 UB Refund Cst#0000081935 71.03 71.03
2008096 09/05/07 07581 JULISSA MAMLOVE Ref002378069 08/30107 UB Refund Cst#0000093182 12.74 12.74
2008097 09/05/07 07552 KAYLA ORANGE Ref002378039 08/30107 UB Refund Cst#0000022835 73.56 73.56
2008204 09/12/07 01804 KEERAN,TIMOTHY R 016188 05/14/07 TRAVEL EXPENSE REIMBURSEMENT 340.30 340.30
2008389 09/26/07 07613 KEITH BROWNELL Ref002378748 09/24/07 UB Refund Cst #0000031943 44.88 44.88;,~.•~:I;
2008390 09/26/07 07493 KEITH OLIVER &ASSOCIATES 1969 08/10107 FILTER 2,036.22 2,036.22
2008205 09/12/07 04670 KETIV TECHNOLOGIES INC C13804 08/23/07 KETIV TELEPHONE &EMAIL SUPPORT 1,195.00 1,195.00
2008391 09/26/07 05840 KIRK PAVING INC 3737 08/31/07 AS NEEDED PAVING SERVICES 43,157.00
Page 11 of 24
OTAYWATER DISTRICT
CHECK REGISTER
FOR CHECKS2008035 THROUGH 2008477
RUN DATES 9/5/2007 TO 9/26/2007
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
3738 09/04/07 AS NEEDED PAVING SERVICES 20,018.50 63,175.50
2008271 09/19/07 04996 KNOX ATTORNEY SERVICE INC 259109 08/29/07 DELIVERY OF BOARD &COMMITTEE PACKETS 27.50
259110 08/29/07 DELIVERY OF BOARD &COMMITTEE PACKETS 27.50
259111 08/29/07 DELIVERY OF BOARD &COMMITTEE PACKETS 27.50 82.50
2008392 09/26/07 04996 KNOX ATTORNEY SERVICE INC 260408 09/05/07 DELIVERY OF BOARD &COMMITTEE PACKETS 27.50
260409 09/05/07 DELIVERY OF BOARD &COMMITTEE PACKETS 27.50
260406 09/05/07 DELIVERY OF BOARD &COMMITTEE PACKETS 27.50
260407 09/05/07 DELIVERY OF BOARD &COMMITTEE PACKETS 27.50 110.00
2008098 09/05/07 01859 LA PRENSA SAN DIEGO 21865 08/15/07 JOB POSTING 54.00 54.00
2008272 09/19/07 06497 LAKESIDE LAND COMPANY 198834 08/06/07 CLEAN CONCRETE FOR RO STRUCTURE DEMO 120.00 120.00
2008393 09/26/07 07657 LARRY COLBERT Ref002378794 09/24/07 UB Refund Cst #0000097469 51.47 51.47
2008099 09/05/07 07553 LENA BATTISTI Ref002378040 08/30107 UB Refund Cst#0000033209 64.54 64.54
2008394 09/26/07 07643 LESLEY PARKER Ref002378780 09/24/07 UB Refund Cst#0000088953 20.23 20.23
2008100 09105/07 06273 LIEBERT CASSIDY WHITMORE 79933 07/31/07 LABOR RELATIONS CONSULTING SERVICES 2,000.00 2,000.00
2008101 09/05/07 07542 L1NE-X OF EL CAJON EC11287 08/16/07 BED LINING 1,399.20
EC11286 08/16/07 BED LINING 1,264.20 2,663.40
2008102 09/05/07 07586 LITTON LOAN SERVICE Ref002378074 08/30/07 UB Refund Cst #0000095630 49.15 49.15
2008395 09/26/07 05220 LOGICALIS INTEGRATION SOLUTION S715507 08/31/07 IT DATA CENTERSERVICES 5,520.00
S715508 08/31/07 IT DATA CENTERSERVICES 540.00 6,060.00
2008273 09/19/07 03019 LOPEZ,JOSE A 70100807 09/14/07 REIMBURSE MILEAGE EXPENSE 32.01 32.01
2008396 09/26/07 07615 LUISA DANIELE Ref002378750 09/24/07 UB Refund Cst #0000036809 75.00 75.00
2008206 09/12107 07594 LUTH RESEARCH 016186 09/11/07 RETAINER FEE 5,000.00 5,000.00
2008103 09/05/07 07591 MA,DONGXING.07470607 06/21/07 TRAVEL EXPENSE REIMBURSEMENT 113.00 113.00
2008397 09/26/07 00628 MANHATTAN NAT'L LIFE INS CO 016229 09/20/07 VOLUNTARY LIFE INSURANCE 445.07 445.07;.~.~:."
2008398 09/26/07 07621 MARCELINO FREGOSO Ref002378757 09/24/07 UB Refund Cst#0000054035 36.94 36.94
2008104 09/05/07 07577 MARIALARANANG Ref002378065 08/30/07 UB Refund Cst#0000091565 15.17 15.17
2008399 09/26/07 07607 MARINE SALDANA Ref002378739 09/24/07 UB Refund Cst#0000005584 70.79 70.79
Page 12 of 24
._._--_.-.
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS 2008035THROUGH 2008477
RUN DATES 9/5/2007 TO 9/26/2007
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2008400 09/26/07 07609 MARISELA HERNADEZ Ref002378743 09/24/07 UB Refund Cst #0000015281 75.00 75.00
2008401 09/26/07 07649 MARK MILNER Ref002378786 09/24/07 UB Refund Cst #0000090245 46.68 46.68
2008402 09/26/07 02902 MARSTON+MARSTONINC 20079 09/01107 PUBLIC RELATIONS SERVICES 2,355.00 2,355.00
2008105 09/05/07 07564 MARTHA ARENAS Ref002378051 08/30/07 UB Refund Cst #0000080314 55.04 55.04
2008403 09/26/07 07626 MARTHA RODRIGUEZ Ref002378762 09/24/07 UB Refund Cst #0000066763 60.00 60.00
2008274 09/19/07 05329 MASTER METER INC 01278591N 08/30/07 INVENTORY 18,859.53 18,859.53
2008404 09/26/07 07610 MAUREEN JUDISH Ref002378744 09/24/07 UB Refund Cst #0000015537 50.00 50.00
2008405 09/26/07 07623 MAYA TANAKA Ref002378759 09/24/07 UB Refund Cst#0000060781 50.31 50.31
2008106 09/05/07 06302 MCCROMETER INC 318001RI 08/10/07 FILTER EFFLUENT FLOW METER REPLACEMEN'2,725.87 2,725.87
2008406 09/26/07 06302 MCCROMETER INC 319219RI 09/06/07 FLOWMETER REMOTE UNIT 237.50 237.50
2008107 09/05/07 01183 MCMASTER-CARR SUPPLY CO 70330717 08/10/07 AIRVAC UPDATE 208.51
70474845 08/14/07 STRETCH WRAP 113.60 322.11
2008207 09/12/07 01183 MCMASTER-CARRSUPPLY CO 70796584 08/20/07 AIR RELEASE VALVE 83.27 83.27
2008275 09/19/07 01183 MCMASTER-CARRSUPPLY CO 71331418 08/28/07 WAREHOUSE SUPPLIES 263.59 263.59
2008108 09/05/07 07570 MIKE DELLA MORA Ref002378058 08/30/07 UB Refund Cst #0000088052 15.90 15.90
2008109 09/05/07 01577 MINARIK CORPORATION 10485934DD 08/14/07 OFF-DELAYTIMERS 535.03 535.03
2008407 09/26/07 07636 MINERVA RUIZ Ref002378772 09/24/07 UB Refund Cst #0000073321 20.23 20.23
2008208 09/12/07 01063 MIRAMAR BOBCAT INC P88468 08/23/07 EQUIPMENT PARTS 904.02 904.02
2008408 09/26/07 00887 MIRAMAR TRUCK CENTER-SAN DIEGO 218012 08/29/07 REPAIR PARTS 118.84 118.84
2008110 09/05/07 07551 MIRNA C'HRISTINACRUZ Ref002378037 08/30107 UB Refund Cst #0000021004 8.30 8.30
;.~••~.I;
2008111 09/05/07 03393 MOBILE MINI LLC -CA 904058067 08/13/07 RENTAL 40'METERS STORAGE CONTAINER 170.88 170.88
2008409 09/26/07 03393 MOBILE MINI LLC -CA 904062906 09/02/07 RENTAL 40'METERS STORAGE CONTAINER 164.90 164.90
2008410 09/26/07 07660 MONICA GOMEZ Ref002378797 09/24/07 UB Refund Cst#0000090260 20.54 20.54
Page 13 of 24
OTAYWATER DISTRICT
CHECK REGISTER
FOR CHECKS 2008035 THROUGH 2008477
RUN DATES 91512007 TO 912612007
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2008411 09/26/07 07656 MORTGAGE CITY Ref002378793 09/24/07 UB Refund Cst #0000094951 56.93 56.93
2008112 09/05/07 07348 MSASYSTEMS INC 12628 07/02/07 RFID EQUIPMENT &SOFTWARE 12,536.78 12,536.78
2008412 09/26/07 07348 MSASYSTEMS INC 12784 08/20/07 INITIAL INVENTORY SERVICES/RFID ASSET 6,930.00
12803 08/17/07 RFID EQUIPMENT &SOFTWARE 4,600.71
12767 08/15/07 RFID ASSET IMPLEMENTATION 2,887.50 14,418.21
2008413 09/26/07 01701 MUNOZ,JERRY A 016233 09/25/07 COMPUTER LOAN PROGRAM 1,710.33 1,710.33
2008113 09/05/07 03623 MWH AMERICAS INC 1126769 07/29/07 PROFESSIONAL ENGG &ENVIRONMENTAL SVC 918.71 918.71
2008414 09126/07 02037 MWH LABORATORIES 212729L1 09/05/07 MONTHLY REGULATORY ANALYSES 483.00 483.00
2008114 09/05/07 07550 MYRNAA ROMERO Ref002378036 08130107 UB Refund Cst#0000020621 35.26 35.26
2008210 09/12/07 04676 NAPAAUTO PARTS 083513 08/06/07 REPAIR PARTS 615.53
080707 07/11/07 REPAIR PARTS 239.80
080749 07/12/07 REPAIR PARTS 173.69
084652 08/15/07 REPAIR PARTS 132.42
083936 08/09/07 REPAIR PARTS 110.84
084110 08/10/07 REPAIR PARTS 94.79
083937 08/09/07 REPAIR PARTS 77.57
084709 08/15/07 REPAIR PARTS 68.19
084932 08/17/07 REPAIR PARTS 66.00
084893 08117/07 REPAIR PARTS 61.03
082843 07/31/07 REPAIR PARTS 55.29
085300 08/21/07 REPAIR PARTS 45.66
085326 08/21/07 REPAIR PARTS 43.44
085451 08/22/07 REPAIR PARTS 43.08
084510 08/14/07 REPAIR PARTS 39.57
084813 08/16/07 REPAIR PARTS 39.57
083984 08/09/07 REPAIR PARTS 38.36
085281 08/21/07 REPAIR PARTS 37.18
085567 08/23/07 REPAIR PARTS 33.55
085323 08/21/07 REPAIR PARTS 27.75
084090 08/10/07 REPAIR PARTS 26.77
084591 08/14/07 REPAIR PARTS 25.83
084832 08/16/07 REPAIR PARTS 23.83
083912 08/09/07 REPAIR PARTS 22.88;.~••~.I;
REPAIR PARTS08483608/16/07 17.92
084911 08/17/07 REPAIR PARTS 16.15
084817 08/16/07 REPAIR PARTS 16.10
084808 08/16107 REPAIR PARTS 14.92
085327 08/21/07 REPAIR PARTS 14.48
085186 08/20107 REPAIR PARTS 11.42
Page 14 of24
OTAY WATER DISTRICT
CHECKREGISTER
FOR CHECKS 2008035 THROUGH 2008477
RUN DATES 9/5/2007 TO9/26/2007
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
085189 08/20/07 REPAIR PARTS 11.42
085467 08/22/07 REPAIR PARTS 11.18
085658 08/23/07 REPAIR PARTS 10.67
083858 08/08/07 REPAIR PARTS 10.52
084833 08/16/07 REPAIR PARTS 9.54
086342 08/29/07 REPAIR PARTS 9.46
086251 08/29/07 REPAIR PARTS 9.05
084589 08/14/07 REPAIR PARTS 8.61
082714 07/30/07 REPAIR PARTS 7.71
086341 08/29/07 REPAIR PARTS 4.73 2,326.50
2008276 09/19/07 04676 NAPA AUTO PARTS 086487 08/30107 REPAIR PARTS 47.55
086148 08/28/07 REPAIR PARTS 38.08
085732 08/24/07 REPAIR PARTS 25.52
086163 08/28/07 REPAIR PARTS 22.15
086247 08/29/07 REPAIR PARTS 8.95
086495 08/30107 REPAIR PARTS 3.34 145.59
2008115 09/05/07 03523 NATIONAL DEFERRED COMPENSATION Ben2378161 09/06/07 DEFERRED COMP PLAN 8,578.40 8,578.40
2008277 09/19/07 03523 NATIONAL DEFERRED COMPENSATION Ben2378561 09/20107 DEFERRED COMP PLAN 41,200.68 41,200.68
2008211 09/12/07 03733 NEC UNIFIED SOLUTIONS INC VSH10244254 08/20107 LABOR FOR PHONES SVCS 113.00 113.00
2008116 09/05/07 07578 NEISHA GLENN Ref002378066 08/30107 UB Refund Cst #0000091789 54.16 54.16
2008415 09/26/07 07620 NEOMI REYES Ref002378756 09/24/07 UB Refund Cst #0000050823 23.43 23.43
2008416 09/26/07 03487 NETWORK INSIGHT NINMS200700637 09/04/07 NETWORK MONITORING SERVICES 18,330.75 18,330.75
2008417 09/26/07 00745 NEWARK 14714017 08/29/07 CRIMPING TOOLAND FERRULES 312.71 312.71
2008117 09/05/07 05494 NEXTEL COMMUNICATIONS 901500243011 08/12107 GIS (AIR-TRAK)CELLULAR SERVICE 2,926.61
901500243010 07/12/07 GIS (AIR-TRAK)CELLULAR SERVICE 2,924.18 5,850.79
2008278 09/19/07 05494 NEXTEL COMMUNICATIONS 901500243012 09/12/07 GIS (AIR-TRAK)CELLULARSERVICE 8,780.63 8,780.63
2008418 09/26/07 05494 NEXTEL COMMUNICATIONS 901500243012 09/12/07 GIS (AIR-TRAK)CELLULAR SERVICE 2,929.84 2,929.84
2008118 09/05/07 07576 NOEL YSIP Ref002378064 08/30107 UB Refund Cst #0000090750 11.44 11.44
.~.,~.lio"
2008119 09/05/07 00510 OFFICE DEPOT INC 397415802001 08/15/07 OFFICE SUPPLIES 1,196.20
396708448001 08/15/07 OFFICE SUPPLIES 246.25 1,442.45
2008212 09/12/07 00510 OFFICE DEPOT INC 399816842001 CREDIT MEMO (12.55)
397749430001 08/22/07 COLOR INK CARTRIDGES 67.83
Page 15 of24
------------
OTAYWATER DISTRICT
CHECK REGISTER
FOR CHECKS 2008035 THROUGH 2008477
RUN DATES 9/5/2007 TO 9/26/2007
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS 2008035 THROUGH 2008477
RUN DATES 9/5/2007 TO 9/26/2007
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2008215 09/12107 03649 PECK S HEAVY FRICTION INC 173849 07/25/07 REPAIR PARTS 534.22
175812 08/22/07 BRAKE PARTS 471.21 1,005.43
2008283 09/19/07 03649 PECK S HEAVYFRICTION INC 175985 08/28/07 REPAIR PARTS 536.75 536.75
2008126 09/05/07 07589 PECKSWHOLESALE TRAILER SUPPLY 71603 07/19/07 REPAIR PART 267.82 267.82
2008427 09/26107 07639 PELE OKULLO Ref002378775 09/24/07 UB Refund Cst#0000079209 15.24 15.24
2008216 09/12/07 03790 PENHALL COMPANY 7505 08/22/07 FLAT SAW CUTTING SERVICES 193.00 193.00
2008284 09/19/07 03790 PENHALL COMPANY 7632 08/30/07 FLAT SAW CUTTING SERVICES 272.50 272.50
2008428 09/26/07 03790 PENHALL COMPANY 7365 08/08/07 DEMOLITION OF RO STRUCTURE 830.00 830.00
2008127 09/05/07 00593 PEPPER OIL COMPANY INC 603843 08/27/07 DIESEL FUEL-LOPS 11,318.73 11,318.73
2008285 09/19/07 00593 PEPPER OIL COMPANY INC 604084 09/06/07 UNLEADED FUEL 13,737.78 13,737.78
2008429 09/26/07 05845 PETER LAWLER Ref002378745 09/24/07 UB Refund Cst#0000020399 6.36 6.36
2008128 09/05/07 00137 PETTY CASH CUSTODIAN 016175 09/04/07 PETTYCASH REIMBURSEMENT 735.97 735.97
2008286 09/19/07 00137 PETTYCASH CUSTODIAN 016200 09/18/07 PETTY CASH REIMBURSEMENT 362.87 362.87
2008430 09/26/07 07630 PHILIP LASEUR Ref002378766 09/24/07 UB Refund Cst #0000069757 75.00 75.00
2008129 09/05/07 04983 PICNIC PEOPLE SAN DIEGO 2398 08/13/07 ANNUAL EMPLOYEE PICNIC 1,451.48 1,451.48
2008217 09/12107 07290 PILLSBURY WINTHROP SHAW 7333638 08/23/07 LEGAL SERVICES FOR JULY 2007 6,297.66 6,297.66
2008130 09/05/07 02786 PIONEER AMERICAS LLC 5538822656 08/10/07 CHLORINE 2,187.55 2,187.55
2008431 09/26/07 02786 PIONEER AMERICAS LLC 5538828446 09/05/07 CHLORINE 2,187.55 2,187.55
2008432 09/26/07 00053 PITNEY BOWES INC 878143 09/03/07 POSTAL SECURITY DEVICE RENTAL 206.88 206.88
2008131 09/05/07 03242 POLYDYNE·INC'·'.361350 07/19/07 C-2005 POLYMER FOR TREATMENT PLANT 2,949.98 2,949.98
;,r.;~:I>
2008433 09/26/07 01715 PORRAS,PEDRO J 016215 09/19/07 TRAVEL EXPENSE 471.60 471.60
2008132 09/05/07 05499 PRAXAIR DISTRIBUTION INC 26650468 07/20/07 WELDING SUPPLIES &EQUIPMENT 419.64 419.64
2008287 09/19/07 05499 PRAXAIR DISTRIBUTION INC 27034839 08/30/07 WELDING SUPPLIES 129.78 129.78
Page 17 of24
OTAYWATER DISTRICT
CHECK REGISTER
FOR CHECKS 2008035 THROUGH 2008477
RUN DATES 9/5/2007 TO 9/26/2007
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2008434 09/26/07 05499 PRAXAIR DISTRIBUTION INC 27042997 08/31/07 WELDING SUPPLIES 826.71
27042994 08/31/07 WELDING SUPPLIES 323.20
27042995 08/31/07 WELDING SUPPLIES 139.08
27042998 08/31/07 WELDING SUPPLIES 85.62
27042996 08/31/07 .WELDING SUPPLIES 5.11 1,379.72
2008436 09/26/07 07622 PRENTICE R SPEARMAN Ref002378758 09/24/07 UB Refund Cst#0000054230 70.00 70.00
2008435 09/26/07 02976 PRE-PAID LEGAL SERVICES INC 016228 09/20/07 LEGALSERVICES 47.85 47.85
2008133 09/05/07 01733 PRICE TRONCONE &ASSOCIATES 11707 08/13/07 DISTRICT RADIO REPEATER SITE RENTAL 3,396.00 3,396.00
2008437 09/26/07 02476 PROGRESSIVE BUSINESS 04360653 08/24/07 SUBSCRIPTION RENEWAL 253.00 253.00
2008134 09/05/07 06641 PRUDENTIAL OVERALL SUPPLY 7008140 08/16/07 UNIFORMS 317.45
7008139 08/16/07 MATS,TOWELS &SUPPLIES 136.98
7008141 08/16107 MATS,TOWELS &SUPPLIES 89.25
7001360 08/15/07 MATS,TOWELS &SUPPLIES 88.95
7001359 08/15/07 UNIFORMS 70.64
7008142 08/16/07 UNIFORMS 64.68 767.95
2008218 09/12/07 06641 PRUDENTIAL OVERALLSUPPLY 7040828 08/23/07 UNIFORMS 312.21
7040827 08/23/07 MATS,TOWELS &SUPPLIES 136.98
7040829 08/23/07 MATS,TOWELS &SUPPLIES 89.25
7034092 08/22/07 MATS,TOWELS &SUPPLIES 88.95
7040830 08/23/07 UNIFORMS 64.68
7034091 08/22107 UNIFORMS 63.88 755.95
2008288 09/19/07 06641 PRUDENTIAL OVERALL SUPPLY 7073515 08/30107 UNIFORMS 298.11
7073514 08/30107 MATS,TOWELS &SUPPLIES 136.98
7073516 08/30107 MATS,TOWELS &SUPPLIES 89.25
7066811 08/29/07 MATS,TOWELS &SUPPLIES 88.95
7073517 08/30107 UNIFORMS 64.68
7066810 08/29/07 UNIFORMS 63.88 741.85
2008438 09/26/07 06641 PRUDENTIAL OVERALL SUPPLY 7099364 09/05/07 UNIFORMS 97.56
7099365 09/05/07 MATS,TOWELS &SUPPLIES 91.45
7106069 09/06/07 MATS,TOWELS &SUPPLIES 89.25
7106070 09/06/07 UNIFORMS 64.68
7106068 09/06/07 UNIFORMS 308.11;.~..~'.705365 09/06/07 MATS,TOWELS &SUPPLIES 136.98 788.03
2008219 09/12/07 00078 PUBLIC EMPLOYEES RETIREMENT Ben2378157 09/06/07 PERS CONTRIBUTION 115,655.44 115,655.44
2008439 09/26/07 00078 PUBLIC EMPLOYEES RETIREMENT Ben2378557 09/20107 PERS CONTRIBUTION 120,539.27 120,539.27
Page 18 of 24
OTAYWATER DISTRICT
CHECK REGISTER
FOR CHECKS 2008035 THROUGH 2008477
RUN DATES 9/5/2007 TO 9/26/2007
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2008135 09/05/07 01342 R J SAFETY SUPPLY CO INC 24026400 08/15/07 ASBESTOS BAGS 233.45
24026301 08/14/07 SAFETY PRODUCTS 37.92 271.37
2008440 09/26/07 07606 RAMON AMEZCUA Ref002378737 09/24/07 UB Refund Cst#0000090690 27.48 27.48
2008136 09/05/07 07566 RAYMOND STARR Ref002378054 08/30/07 UB Refund Cst #0000082108 48.63 48.63
2008289 09/19/07 02041 RBF CONSULTING 7070187 08/30/07 CIP P2185-CONST MGMT SVCS 58,729.00
7071164 08/27/07 1-905 UTILITY RELOCATION DESIGN SERVICES 4,930.00
7071131 08/24/07 AS NEEDED ENGINEERING DRAFTING SERVICE:1,715.00 65,374.00
2008290 09/19/07 00021 RCP BLOCK &BRICK INC 4319125 08/16/07 PEA GRAVEL 188.56 188.56
2008220 09/12/07 01916 RED WING SHOE STORE 829000000777 08/19/07 SAFETYBOOTS 150.00 150.00
2008441 09/26/07 01916 RED WING SHOE STORE 8270000001028 08/10/07 SAFETYBOOTS 150.00 150.00
2008442 09/26/07 06645 RELIABLE ELEVATOR IN'C 10047 09/01/07 ELEVATORSERVICE &MAINTENANCE 390.00 390.00
2008443 09/26/07 07654 REYES RODRIGUEZ Ref002378791 09/24/07 UB Refund Cst #000009371 0 59.15 59.15
2008444 09/26107 07650 RICHARD OCHOA Ref002378787 09/24/07 UB Refund Cst #0000090713 65.14 65.14
2008445 09/26/07 07303 RMB ENGINEERING AND SALES INC 5561375911 08/22/07 PLANT POLY TANK LEVEL TRANSMITTER 2,917.00 2,917.00
2008221 09/12/07 04542 ROBAK,MARK 70140707 07/31/07 MILEAGE REIMBURSEMENT 72.27 72.27
2008137 09/05/07 07314 ROGER LEE Ref002378038 08/30/07 UB Refund Cst #0000022303 28.99 28.99
2008138 09/05/07 07556 RONALD MARIENTES Ref002378043 08/30/07 UB Refund Cst #0000045514 81.47 81.47
2008446 09/26/07 07631 RONNIE MOORE Ref002378767 09/24/07 UB Refund Cst #0000070016 75.92 75.92
2008139 09/05/07 07580 ROSE C TAYLOR Ref002378068 08/30/07 UB Refund Cst #0000093042 56.75 56.75
2008140 09/05/07 00217 RW LITTLE CO INC 84102 08/16/07 POWDER COAT 14"VALVE PARTS 225.00 225.00
2008222 09/12/07 00217 RW LITTLE CO INC 84136 08/20/07 POWDERCOAT AN FLANGES FOR 36"PIPELINE 2,250.00 2,250.00
2008447 09/26/07 00217 RW LITTLE CO IN.Q.,.84341 09/04/07 SANDBLASTING SERVICES 320.00 320.00
2008448 09/26/07 00362 RYAN HERCO PRODUCTS CORP 6151133 08/31/07 FITTINGS 820.06 820.06
2008449 09/26107 05130 SAFARI MICRO INC 159168 08/28/07 MOTION COMPUTING TABLET 5,538.35 5,538.35
2008141 09/05/07 07555 SALLY GALVAN Ref002378042 08/30/07 UB Refund Cst #0000040029 50.42 50.42
Page 19 of 24
OTAY WATER DISTRICT
CHECK REGISTER
FORCHECKS 2008035 THROUGH 2008477
RUN DATES 9/5/2007 TO 9/26/2007
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2008450 09/26/07 03803 SAN DIEGO CLIPPING SERVICE INC 439070903 09/03/07 NEWSPAPER CLIPPING SERVICE 120.00 120.00
2008223 09/12/07 00247 SAN DIEGO DAILY TRANSCRIPT 64714 08/27/07 BID ADVERTISEMENT 66.00 66.00
2008291 09/19/07 00247 SAN DIEGO DAILYTRANSCRIPT 64878 08/28/07 BID ADVERTISEMENT 114.00 114.00
2008451 09/26/07 00247 SAN DIEGO DAILYTRANSCRIPT 53410 05/29/07 BID PUBLICATION-JANITORIAL SERVICES 40.59 40.59
2008142 09/05/07 00121 SAN DIEGO GAS &ELECTRIC 016167 08/24/07 UTILITY EXPENSES 81,364.26
016176 08/30/07 UTILITY EXPENSES 10,238.08 91,602.34
2008224 09/12/07 00121 SAN DIEGO GAS &ELECTRIC 016179 08/31/07 UTILITY EXPENSES 84,329.91
016193 08/31/07 UTILITY EXPENSES 1,808.39
016183 08/31/07 UTILITY EXPENSES 808.49 86,946.79
2008452 09/26/07 00121 SAN DIEGO GAS &ELECTRIC 016222 09/21/07 UTILITY EXPENSES 26,484.72
016240 09/26/07 UTILITY EXPENSES 6,168.14
016220 09/20/07 UTILITY EXPENSES 2,757.65 35,410.51
2008143 09/05/07 03809 SAN DIEGO NEIGHBORHOOD NEWS 01527152001 08/10/07 JOB POSTING 105.80 105.80
2008453 09/26/07 04345 SAN DIEGO PRECAST CONCRETE INC 01259911N 08/31/07 METER BOX LID 4,163.46
0125990lN 08/31/07 METER BOXLID 482.72 4,646.18
2008292 09/19/07 03273 SAN DIEGO READER 220 09/05107 JOB POSTING 75.51 75.51
2008169 09/07/07 07593 SD FIRE FIGHTERS FOUNDATION 016182 09/07/07 EVENT SPONSORSHIP 500.00 500.00
2008225 09/12/07 01651 SHARP REES-STEALY MEDICAL CTRS 191 08/18/07 PRE EMPLOYMENT PHYSICALS 198.00
191B 08/18/07 PRE EMPLOYMENT PHYSICALS 88.00
191A 08/18/07 PRE EMPLOYMENT PHYSICALS 88.00 374.00
2008454 09/26/07 02291 SHIER AVIATION CORPORATION 24503 08/31/07 DISTRICT TOUR 1,424.50 1,424.50
2008455 09/26/07 07629 SHIRLEY HERNANDEZ Ref002378765 09/24/07 UB Refund Cst #0000069272 39.09 39.09
2008456 09/26/07 05983 SIEMENS WATER 2219513 08/28/07 METERING PUMP PARTS 1,134.80 1,134.80
2008144 09/05/07 05983 SIEMENSWATER TECHNOLOGIES 2208064 08/15/07 COLUMN EXCHANGES 177.06 177.06-.~.;:..
2008293 09/19/07 05627 SIGNADIGITAL SOLUTIONS INC ARS10424 08/30/07 COPIER SERVICE &MAINTENANCE 550.00
ARS10378 08/29/07 COPIER MAINTENANCE 191.10
ARS10380 08/29/07 COPIER MAINTENANCE 31.00 772.10
2008457 09/26107 02963 SOUTH COUNTY ECONOMIC 016231 09/24/07 CONFERENCE REGISTRATION 150.00 150.00
Page 20 of24
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS 2008035 THROUGH 2008477
RUN DATES 9/5/2007 TO 9/26/2007
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2008145 09/05/07 03103 SOUTHCOAST HEATING &C33916 08/14/07 AIR CONDITIONING MAINTENANCE 857.00 857.00
2008294 09/19/07 06537 SOUTHLAND TECHNOLOGY SI22051 08/28/07 LCD INSTALL FOR BOARD CONFERENCE ROOM 1,383.16 1,383.16
2008146 09/05/07 03760 SPANKY'S PORTABLE SERVICES INC 684511 07/26/07 PORTABLE TOILET RENTAL 96.78
686507 08/03/07 PORTABLE TOILET RENTAL 79.22
681206 07/06/07 PORTABLE TOILET RENTAL 79.22
686797 08/06/07 PORTABLE TOILET RENTAL 77.37
686509 08/03/07 PORTABLE TOILET RENTAL 77.37
686508 08/03/07 PORTABLE TOILET RENTAL 77.37
686506 08/03/07 PORTABLE TOILET RENTAL 77.37
681207 07/06/07 PORTABLE TOILET RENTAL 77.37
681208 07/06/07 PORTABLE TOILET RENTAL 77.37
681205 07/06/07 PORTABLE TOILET RENTAL 77.37
688524 08/15/07 PORTABLE TOILET RENTAL 66.19 863.00
2008226 09/12107 03760 SPANKY'S PORTABLE SERVICES INC 689911 08/23/07 PORTABLE TOILET RENTAL 96.78 96.78
2008458 09/26/07 03760 SPANKY'S PORTABLE SERVICES INC 690984 08/31/07 PORTABLE TOILET RENTAL 79.22
690683 08/31/07 PORTABLE TOILET RENTAL 77.37
690985 08/31/07 PORTABLE TOILET RENTAL 77.37
690986 08/31/07 PORTABLE TOILET RENTAL 77.37
692009 09/03/07 PORTABLE TOILET RENTAL 77.37 388.70
2008147 09/05/07 03516 SPECIAL DISTRICT RISK 23170 08/24/07 PROPERTY&LIABILITY INSURANCE 5,124.62 5,124.62
2008459 09/26107 03516 SPECIAL DISTRICT RISK 00234681N 09/12/07 WORKERS COMPENSATION COVERAGE 65,252.00 65,252.00
2008460 09/26/07 03600 SPRINT 016217 09/14/07 WIRELESS CARDS SERVICE -INTERNET 60.54 60.54
2008295 09/19/07 02354 STANDARD ELECTRONICS 9871 08/24/07 SECURITY SERVICE &REPAIRS 85.00 85.00
2008461 09/26/07 02354 STANDARD ELECTRONICS 9878 08/30107 FIRE &SECURITYMONITORING 16,920.00 16,920.00
2008148 09/05/07 07567 STANDARD PACIFIC HOMES Ref002378055 08/30107 UB Refund Cst #0000083698 802.42 802.42
2008296 09/19/07 07448 STANLEY STEEMER 934320 08/25/07 CARPET CLEANING 834.00 834.00...\..."~.-
2008149 09/05/07 06295 STATE DISBURSEMENT UNIT Ben2378171 09/06/07 PAYROLL DEDUCTION 294.46 294.46.r.•~.I;
2008150 09/05/07 06299 STATE DISBURSEMENT UNIT Ben2378169 09/06/07 PAYROLL DEDUCTION 237.69 237.69
2008151 09/05/07 06303 STATE DISBURSEMENT UNIT Ben2378173 09/06/07 PAYROLL DEDUCTION 482.76 482.76
2008297 09/19/07 06295 STATE DISBURSEMENT UNIT Ben2378571 09/20107 PAYROLL DEDUCTION 294.46 294.46
Page 21 of24
OTAYWATER DISTRICT
CHECK REGISTER
FOR CHECKS2008035 THROUGH 2008477
RUN DATES 9/5/2007 TO 9/26/2007
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2008298 09/19/07 06299 STATE DISBURSEMENT UNIT Ben2378569 09/20/07 PAYROLL DEDUCTION 237.69 237.69
2008299 09/19/07 06303 STATE DISBURSEMENT UNIT Ben2378573 09/20/07 PAYROLL DEDUCTION 482.76 482.76
2008152 09/05/07 02261 STATE STREET BANK&TRUST CO Ben2378159 09/06/07 DEFERRED COMP PLAN 6,410.02 6,410.02
2008300 09/19/07 02261 STATE STREET BANK&TRUST CO Ben2378559 09/20/07 DEFERRED COMP PLAN 15,329.28 15,329.28
2008462 09/26/07 07617 STEPHAN OSTERBUR Ref002378753 09/24/07 UB Refund Cst#0000038879 107.12 107.12
2008301 09/19/07 04221 SUTHERLIN ASSOCIATED SERVICES OWD082007 08/27/07 PROFESSIONAL SERVICES 529.00 529.00
2008227 09/12/07 00408 SWEETWATER AUTHORITY 016169 08/23/07 SWEETWATER AUTHORITY SR-125 UTILITY REL 561.18 561.18
2008153 09/05/07 02987 T M PEMBERTON 24517 08/15/07 CEMENT 557.10 557.10
2008154 09/05/07 02799 TARULLI TIRE INC-SAN'DIEGO 20030510 07/20/07 TIRES 345.81
20030432 07/13/07 TIRES 340.70
20030418 07/13/07 TIRES 172.98
20030568 07/30/07 TIRES 167.98 1,027.47
2008228 09/12/07 02799 TARULLI TIRE INC -SAN DIEGO 20030772 08/14/07 TIRES 1,271.49
20030697 08/08/07 TIRES 370.10
20030719 08/10/07 TIRES 235.76
20030699 08/08/07 TIRES 124.00
20030720 08/10/07 TIRES 94.68
20030718 08/10/07 TIRES 27.00
20030775 08/22/07 TIRES 20.47
20030653 08/06/07 TIRES 16.00 2,159.50
2008303 09/19107 02799 TARULLI TIRE INC -SAN DIEGO 20030928 08/27/07 TIRES 115.72
20030975 08/29/07 TIRES 38.31
20030929 08/27/07 TIRES 26.93 180.96
2008155 09/05/07 03374 TEK-COLLECT INC 016172 09/04/07 COLLECTION SERVICES 7,000.00 7,000.00
2008156 09/05/07 07559 THOMAS NICHOLSON Ref002378046 08/30/07 UB Refund Cst#0000050786 9.96 9.96
2008302 09/19/07 04977 T-MOBILE 016196 09/04/07 CELL PHONE &BLACKBERRYSERVICE 2,110.16 2,110.16',r••~';'
2008463 09/26/07 07640 TONY ALVAREZ Ref002378776 09/24/07 UB Refund Cst#0000079604 11.38 11.38
2008157 09/05/07 07569 TRIAD PROPERTIES Ref002378057 08/30/07 UB Refund Cst #0000087081 59.01 59.01
2008158 09/05/07 07588 TRIAD PROPERTIES Ref002378076 08/30/07 UB Refund Cst #0000120663 26.10 26.10
Page 22 of24
.._.._--------_.._.~-~~._-
OTAYWATER DISTRICT
CHECK REGISTER
FOR CHECKS 2008035 THROUGH 2008477
RUN DATES 9/5/2007 TO 9/26/2007
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2008229 09/12/07 05989 TRIMBLE NAVIGATION LIMITED 10075599 08/21/07 TRIMBLE ROVER WITH RADIO 32,122.98 32,122.98
2008464 09/26/07 06829 US SECURITYASSOCIATES INC 951651 08/31/07 AFTER HOURS SECURITYSVCS 110.00 110.00
2008465 09/26/07 00427 UNDERGROUND SERVICE ALERT OF 820070462 09/01/07 UNDERGROUND TRENCH SERVICE ALERTS 596.80 596.80
2008466 09/26/07 03563 UNDERGROUND UTILITIES INC 086643 08/31/07 METER RETROFIT 35,935.00 35,935.00
2008304 09/19/07 00075 UNION TRIBUNE PUBLISHING CO C070802455 08/31/07 ADVERTISEMENTS 960.90 960.90
2008467 09/26/07 00075 UNION TRIBUNE PUBLISHING CO C070802454 08131107 JOB POSTING 1,765.60 1,765.60
2008159 09105/07 02613 UNITED RENTALS NORTHWEST INC 67469670001 08114107 CONCRETE 118.53 118.53
2008230 09112/07 02613 UNITED RENTALS NORTHWEST INC 67661214001 08121/07 CONCRETE 137.92 137.92
2008305 09119/07 02613 UNITED RENTALS NORTHWESTINC 67878658001 08129/07 CONCRETE 99.13 99.13
2008160 09105107 05417 UNITED STATES DEPARTMENT Ben2378177 09106107 PAYROLL DEDUCTION 100.00 100.00
2008306 09119/07 05417 UNITED STATES DEPARTMENT Ben2378577 09120/07 PAYROLL DEDUCTION 100.00 100.00
2008307 09119107 00350 UNITED STATES POSTAL SERVICE 016204 09118/07 REIMBURSE POSTAGE MACHINE 1,500.00 1,500.00
2008468 09126/07 00853 UNIVAR USAINC SD356503 CREDIT MEMO (150.12)
SD633575 08124107 BULK AQUA AMONIA 2,101.94
SD633574 08124107 BULK AQUAAMONIA 1,801.41
SD633576 08124/07 BULK AQUA AMONIA 450.35 4,203.58
2008161 09105107 02674 USA BLUE BOOK 432076 08116107 ANTI-CONDENSATION HEATER 339.74 339.74
2008308 09/19107 02674 USABLUE BOOK 437249 08124107 ANTI-CONDENSATION HEATER 55.85 55.85
2008309 09/19/07 03190 VALCO INSTRUMENTS CO INC 90032091 08128/07 ANALYZERS PARTS 3,184.83 3,184.83
2008162 09/05107 01095 VANTAGEPOINT TRANSFER AGENTS Ben2378167 09106/07 DEFERRED COMP PLAN 6,205.60 6,205.60
2008310 09119/07 01095 VANTAGEPOINi'TRANSFERAGENTS Ben2378567 09120/07 DEFERRED COMP PLAN 41,805.45 41,805.45
.~.;~,.2008163 09105107 03329 VERIZON WIRELESS 0581338159 08121/07 WIRELESS DATASERVICES 5,900.13 5,900.13
2008164 09105107 00101 W W GRAINGER INC 9432839471 08115/07 STRAINER 294.46 294.46
2008231 09112107 00101 W W GRAINGER INC 9436508759 08120/07 INVERTER 662.34
9436368923 08120/07 INDUSTRIAL SUPPLIES 255.70
Page 23 of24
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS 2008035 THROUGH 2008477
RUN DATES 9/5/2007 TO 9/26/2007
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
9435514691 08/17107 BOSH DRILL BITS 77.88
9436368931 08/20107 CONNECTOR 29.74 1,025.66
2008311 09/19/07 00101 W W GRAINGER INC 9444272240 08/29/07 GAUGES AND VALVES 287.11
9444416433 08/30107 WIRE DUCT COVERS 72.22
9444204607 08/29/07 WEDGE ANCHOR 25.45 384.78
2008469 09/26/07 00101 W W GRAINGER INC 9448959313 09/06/07 OVERLOAD RELAY 162.68 162.68
2008165 09/05/07 00215 WATER EDUCATION FOUNDATION 016174 08/30107 MEMBERSHIP RENEWAL 1,719.00 1,719.00
2008232 09/12/07 00215 WATER EDUCATION FOUNDATION 016190 09/06/07 SUBSCRIPTION RENEWAL 50.00 50.00
2008312 09/19/07 00215 WATER EDUCATION FOUNDATION 016198 09/14/07 SUBSCRIPTION RENEWAL 50.00 50.00
2008166 09/05/07 00014 WAXIE SANITARYSUPPLY 70178925 08/10107 SANITARYSUPPLIES 1,243.94 1,243.94
2008470 09/26/07 00014 WAXIE SANITARY SUPPLY 70227300 09/06/07 SANITARY SUPPLIES 1,267.85 1,267.85
2008313 09/19/07 01343 WE GOT YA PEST CONTROL 43629 08/23/07 BEE REMOVAL 115.00
43601 08/22/07 PEST CONTROL SERVICE 100.00
43600 08/22/07 PEST CONTROL SERVICES 40.00 255.00
2008233 09/12107 00190 WEST PAYMENT CENTER 814289007 08/20107 LEGAL LIBRARY UPDATESISUBS SVC 449.33 449.33
2008167 09/05107 00125 WESTERN PUMP INC 0061472IN 08/09/07 PUMP REPAIR 335.67 335.67
2008471 09/26/07 00125 WESTERN PUMP INC 00618271N 08/31/07 APCD TESTING 625.00 625.00
2008472 09/26/07 02725 WILLIAMS SCOTSMAN INC 75302960 09/02/07 28'TRAILER RENTAL 287.53 287.53
2008473 09/26/07 03468 WILSON PETTY KOSMO &22993 08/31/07 LEGAL SERVICES AUGUST 2007 111.50 111.50
2008474 09/26/07 03423 WINZER CORPORATION 3007583 07/26/07 SHOP REPAIR HARDWARE 304.80 304.80
2008475 09/26/07 07655 WYNDI WARNKE Ref002378792 09/24/07 UB Refund Cst #0000093936 34.92 34.92
2008476 09/26/07 07614 ZELLARY T BROWN Ref002378749 09/24/07 UB Refund Cst#0000032650 125.00 125.00
2008168 09/05/07 03151 ZHAO,MING 15380707 07/22/07 TRAVEL EXPENSE REIMBURSEMENT 150.66 150.66,~••:.:1;
2008477 09/26/07 07619 ZINNIAAGCARAO Ref002378755 09/24/07 UB Refund Cst#0000049716 34.19 34.19
GRAND TOTAL 3,490,127.73 3,490,127.73
Page 24 of24