HomeMy WebLinkAbout03-05-08 Board PacketOTAY WATER DISTRICT
BOARD OF DIRECTORS MEETING
DISTRICT BOARDROOM
2554 SWEETWATER SPRINGS BOULEVARD
SPRING VALLEY,CALIFORNIA
WEDNESDAY
March 5,2008
3:30 P.M.
AGENDA
1.ROLL CALL
2.PLEDGE OF ALLEGIANCE
3.APPROVAL OF AGENDA
4.PUBLIC PARTICIPATION -OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO
SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'S
JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA
5.APPROVAL OF MINUTES OF THE REGULAR BOARD MEETING OF NOVEM-
BER 7,2007 AND SPECIAL MEETING OF NOVEMBER 19,2007
CONSENT CALENDAR
6.ITEMS TO BE ACTED UPON WITHOUT DISCUSSION,UNLESS A REQUEST IS
MADE BY A MEMBER OF THE BOARD OR THE PUBLIC TO DISCUSS A PAR-
TICULAR ITEM:
a)AWARD OF A PROFESSIONAL SERVICES CONTRACT TO RBF CON-
SULTING FOR THE SEWER SYSTEM INSPECTION AND ASSESSMENT
PROJECT AND TO AUTHORIZE THE GENERAL MANAGER TO EXECUTE
AN AGREEMENT WITH RBF IN AN AMOUNT NOT TO EXCEED $121,185
DURING FISCAL YEARS 2008 AND 2009
b)AWARD OF A PROFESSIONAL ENVIRONMENTAL CONSULTING SER-
VICES CONTRACT TO RECON FOR THE PREPARATION OF THE OTAY
WATER DISTRICT SUBAREA PLAN AND TO AUTHORIZE THE GENERAL
MANAGER TO EXECUTE AN AGREEMENT WITH RECON IN AN
AMOUNT NOT TO EXCEED $270,853
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c)AUTHORIZATION FOR EXECUTION OF AN AGREEMENT FOR OTAY BI-
NATIONAL DESALINATION FEASIBILITY STUDY UPDATE WITH CAMP
DRESSER &MCKEE,INC.IN AN AMOUNT NOT TO EXCEED $94,552
d)UPDATE REPORT OF DIRECTORS'EXPENSES FOR THE 2ND QUARTER
OF FISCAL YEAR 2008
e)ADOPT RESOLUTION NO.4117 TO APPROVE AN AGREEMENT WITH
THE CALIFORNIA PUBLIC EMPLOYEE'S RETIREMENT SYSTEM TO
PREFUND OTHER POST EMPLOYMENT BENEFITS (OPEB)THROUGH
CALPERS;CERTIFY THE FUNDING POLICY OF THE BOARD AT 100%
OF THE ANNUAL REQUIRED CONTRiBUTiON;DELEGATE AUTHORITY
TO REQUEST DISBURSEMENTS TO THE GENERAL MANAGER AND
CHIEF FINANCIAL OFFICER;AUTHORIZE THE TRANSFER OF
$11,543,000 TO THE PERS TRUST TO FULLY FUND THE ACTUARIAL
ACCRUED LIABILITY AND THE FIRST YEAR'S NORMAL COST;AND AU-
THORIZE THE TRANSFER OF THE REMAINING MONEY IN THE DESIG-
NATED OPEB FUND TO THE GENERAL FUND TO PAY FOR THE AP-
PROVED SIX-YEAR LABOR AGREEMENT
ACTION ITEMS
7.GENERAL MANAGER
a)REVIEW OF CUSTOMER PIPELINE NEWSLETTER AND PROViDE Di-
RECTION ON MOVING TO FULL-COLOR PRINTING (BUELNA)
8.BOARD
a)DISCUSSION OF 2008 BOARD MEETING CALENDAR
INFORMATIONAL ITEMS
9.THESE ITEMS ARE PROVIDED TO THE BOARD FOR INFORMATIONAL PUR-
POSES ONLY.NO ACTION IS REQUIRED ON THE FOLLOWING AGENDA
ITEMS.
a)DISCUSSION OF REVIEW PROCESS FOR DISTRICTS CURRENT BANK-
ING SERVICES (CUDLlP)
b)FISCAL YEAR 2008 MID-YEAR STRATEGIC PLAN AND PERFORMANCE
MEASURES REPORT (STEVENS)
c)2ND QUARTER CIP UPDATE (RIPPERGER)
REPORTS
10.GENERAL MANAGER'S REPORT
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a)SAN DIEGO COUNTY WATER AUTHORITY UPDATE
11.DIRECTORS'REPORTS/REQUESTS
12.PRESIDENTS REPORT
RECESS TO CLOSED SESSION
13.CLOSED SESSION
a)CONFERENCE WITH LEGAL COUNSEL -PENDING LITIGATION [GOV-
ERNMENT CODE §54956.9(a)]
(i)SEYMOUR/LEWIS DEVELOPMENT,LTD.v.OTAY WATER DIS-
TRICT,et.al.
(ii)ROBERT PEREZ,et al.v.OTAY WATER DISTRICT,et al.
(iii)K&S DREAMERS,LLC,et al.v.OTAY WATER DISTRICT,et al.
(iv)SAN DIEGO ELECTRIC SIGN,INC.,et al.v.OTAY WATER DIS-
TRICT,et al.
(v)JOSEPH PADILLA,JR.et al.v.OTAY WATER DISTRICT,et al.
(vi)AMY WISE et al.v.OTAY WATER DISTRICT,et al.
(vii)SEYMOUR/LEWIS DEVELOPMENT,LTO v.JUMPIN'JUMPS,et al.
b)CONFERENCE WITH LEGAL COUNSEL -POTENTIAL LITIGATION [GOV-
ERNMENT CODE §54956.9(b)]
(i)MULTIPLE POTENTIAL CASES RELATED TO THE FENTON BUSI-
NESS CENTER
RETURN TO OPEN SESSION
14.REPORT ON ANY ACTIONS TAKEN IN CLOSED SESSION.THE BOARD MAY
ALSO TAKE ACTION ON ANY ITEMS POSTED IN CLOSED SESSION
15.ADJOURNMENT
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All items appearing on this agenda,whether or not expressly listed for action,may be de-
liberated and may be subject to action by the Board.
If you have any disability which would require accommodation in order to enable you to
participate in this meeting,please call the District Secretary at 670-2280 at least 24 hours
prior to the meeting.
Certification of Posting
I certify that on February 29,2008,I posted a copy of the foregoing agenda near the
regular meeting place of the Board of Directors of Otay Water District,said time being at
least 72 hours in advance of the regular meeting of the Board of Directors (Government
Code Section §54954.2).
Executed at Spring Valley,California on February 29,2008.
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AGENDA ITEM 5
MINUTES OF THE
BOARD OF DIRECTORS MEETING OF THE
OTAY WATER DISTRICT
November 7,2007
1.The meeting was called to order by President Croucher at 3:31 p.m.
2.ROLL CALL
Directors Present:Bonilla,Breitfelder,Croucher,Lopez and Robak
Directors Absent:None
Staff Present:General Manager Mark Watton,Ass!.GM Administration
and Finance German Alvarez,Ass!.GM Engineering and
Operations Manny Magana,General Counsel Yuri
Calderon,Chief of Information Technology Geoff Stevens,
Chief Financial Officer Joe Beachem,Chief of Engineering
Rod Posada,Chief of Operations Pedro Porras,Chief of
Administration Rom Sarno,Finance Manager Rita Bell,
Finance Manager,Jim Cudlip,District Secretary Susan
Cruz and others per attached lis!.
3.PLEDGE OF ALLEGIANCE
4.APPROVAL OF AGENDA
A motion was made by Director Breitfelder,seconded by Director Lopez and
carried with the following vote:
Ayes:
Noes:
Abstain:
Absent:
Directors Bonilla,Breitfelder,Croucher,Lopez and Robak
None
None
None
to approve the agenda.
5.APPROVAL OF MINUTES
A motion was made by Director Breitfelder,seconded by Director Lopez and
carried with the following vote:
Ayes:
Noes:
Abstain:
Absent:
Directors Breitfelder,Bonilla,Croucher,Lopez and Robak
None
None
None
1
to approve the minutes of the Special Board Meeting of August 20,2007 and
Regular Board Meeting of September 5,2007.
6.PUBLIC PARTICIPATION -OPPORTUNITY FOR MEMBERS OF THE PUBLIC
TO SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE
BOARD'S JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA
Mr.Gary Rogers of Dudek &Associates introduced himself and indicated that he
was in attendance to observe the proceedings.
CONSENT CALENDAR
7.ITEMS TO BE ACTED UPON WITHOUT DISCUSSION,UNLESS A REQUEST
IS MADE BY A MEMBER OF THE BOARD OR THE PUBLIC TO DISCUSS A
PARTICULAR ITEM:
A motion was made by Director Bonilla,seconded by Director Breitfelder and
carried with the following vote:
Ayes:
Noes:
Abstain:
Absent:
Directors Breitfelder,Bonilla,Croucher,Lopez and Robak
None
None
None
to approve the following consent calendar items:
a)APPROVE THE REIMBURSEMENT REQUEST WITH MCMILLIN OTAY
RANCH,LLC,FOR THE COMPLETED CAPITAL IMPROVEMENT
PROJECT,MCMILLIN OTAY RANCH SPA 2,VILLAGE 6
DEVELOPMENT,PL 16-INCH,711 ZONE,BIRCH ROAD -LA
MEDIAISR 125 (CIP P2435[W101]),FOR THE AMOUNT OF $215,418
b)AWARD OF A PROFESSIONAL CORROSION SERVICES CONTRACT
TO SCHIFF ASSOCIATES FOR THE CATHODIC PROTECTION
PROGRAM AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE
AN AGREEMENT WITH SCHIFF ASSOCIATES IN AN AMOUNT NOT
TO EXCEED $250,000 DURING FISCAL YEARS 2007-2008 AND 2008-
2009
c)AWARD OF A PROFESSIONAL ENGINEERING DESIGN SERVICES
CONTRACT TO LEE &RO,INC.AND AUTHORIZE THE GENERAL
MANAGER TO EXECUTE AN AGREEMENT WITH LEE &RO FOR AN
AMOUNT NOT TO EXCEED $175,000 DURING FISCAL YEARS 2007-
2008 AND 2008-2009
d)AWARD A CONTRACT TO TECHKNOWSION,INC.FOR
MAINTENANCE AND TECHNICAL SUPPORT OF THE SUPERVISORY
CONTROL AND DATA ACQUISITION (SCADA)SYSTEM
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e)APPROVE AMENDMENT NO.1 TO THE AGREEMENT WITH CRICKET
COMMUNICATIONS,INC.FOR AN EXISTING COMMUNICATIONS
FACILITY AT THE 485-1 RESERVOIR SITE
f)AWARD A PROFESSIONAL SERVICES CONTRACT TO BOYLE
ENGINEERING CORPORATION FOR AS-NEEDED POTABLE AND
OFF-SITE RECYCLED WATER PLAN CHECKING SERVICES FOR
DEVELOPER PROJECTS IN AN AMOUNT NOT TO EXCEED $150,000
g)ADOPT RESOLUTION NO.4108 ANNEXING THOSE LANDS
DESCRIBED AS CALTRANS STATE ROUTE125 AND STATE ROUTE
54 INTERCHANGE AND ANNEXING SAID PROPERTY TO
IMPROVEMENT DISTRICT NO.1 OF THE OTAY WATER DISTRICT
FOR WATER SERVICE
h)AWARD A PAVING CONTRACT TO KIRK PAVING IN THE AMOUNT OF
$73,068.00 TO REPAIR THE ROAD SURFACE AT THE INTERSECTION
OF JAMACHA BLVD.AND SWEETWATER SPRINGS BLVD.
i)CONSIDERATION TO CAST VOTES TO ELECT FIVE (5)
REPRESENTATIVES TO THE NATIONAL WATER RESOURCES
ASSOCIATION'S CALIFORNIA CAUCUS BOARD OF DIRECTORS
INFORMATION /ACTION ITEMS
8.FINANCE AND ADMINISTRATION SERVICES
a)ACCEPT THE DISTRICTS AUDITED FINANCIAL STATEMENTS,
INCLUDING THE AUDITORS'UNQUALIFIED OPINION,FOR THE
FISCAL YEAR ENDED JUNE 30,2007
Finance Manager Jim Cud lip indicated that staff is presenting the audited
financial statements for the Fiscal Year ended June 30,2007 for the board's
acceptance.He stated that the staff report provides a number of detailed
statistics on the income,expenses and percentages,but the main item of interest
is that the District has received an unqualified opinion on its financials and
internal controls.He introduced Mr.Rich Teaman of Teaman,Ramirez &Smith,
Inc.,the District's auditor to provide further information on the findings of the
audit.
Mr.Teaman indicated that he is happy to report that the District received a "clean
opinion"in the audit of its financial statements.He stated that this is the highest
level opinion that can be issued.He noted that the board might notice that the
opinion letter is dated approximately one month later than in previous audits.He
indicated that the date change is due to new Standards issued in December
2006 by the American Institute of Certified Public Accountants which changed
how the audit report is dated.In past,the report is dated the last day of the
3
auditor's field work.The new standard requires that drafts be issued and
representation be acquired that management has reviewed the drafts.When this
process is complete,the report can be dated.He noted that the audit report is
being presented at approximately the same time,but the date is different due to
this new process.
He also indicated that the financial statements show some changes related to the
issuance of the 2007 Certificates of Participation.He stated that the District's
liabilities and cash have increased due to the bond issue.
Mr.Teaman also noted that along with the Financial Statements,they issue an
Internal Controls and Financial Compliance Report in which the audit determined
that there were no findings or exceptions to report.He stated this report is
included in the Single Audit Report,a new report which includes a schedule
indicating the District's expenditures of Federal awards (grants).The Single
Audit Report looks at additional compliance items and internal controls related to
the Federal grants program administered by the District.The audit found no
issues or findings to report with regard to the grant program.
The audit reviewed procedures relating to the District's investments and
investment policy.He stated the audit randomly selects transactions and
determines whether the transactions follow the District's Investment Policy.
Again,there were no exceptions or issues to report.
There were also no issues to report with regard to the SAS 61 Report which
indicates that if the auditing firm felt that they were selected because they would
provide a favorable opinion,they would need to report this concern within the
SAS 61 Report.
Mr.Teaman indicated that the Management Letter indicates,thus,that there
were no management letter comments for this engagement.
Director Robak stated that the Finance,Administration and Communications
Committee reviewed the audit findings in detail with Mr.Teaman and the
committee was pleased with the results of the audit and recommends that the
board accept the Audited Financial Statements for the Fiscal Year ended June
30,2007.
Director Bonilla inquired with regard to the banking institutional change the
District made a couple years ago,if it would be wise to include,within the audit,
an evaluation of the District's banking services.Mr.Teaman indicated that it
certainly could be included,however,the District could also do a review internally
and prepare an evaluation of the services.He stated that through a bidding
process,the District may discover new innovative ideas from another banking
institution that is seeking the District's business.He indicated that the bidding
process may be more suitable.
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General Manager Watton indicated that this is an issue that can be reviewed by
the Finance,Administration and Communications Committee.
A motion was made by Director Robak,seconded by Director Breitfelder and
carried with the following vote:
Ayes:
Noes:
Abstain:
Absent:
Directors Breitfelder,Bonilla,Croucher,Lopez and Robak
None
None
None
to accept the District's Audited Financial Statements,including the auditors'
unqualified opinion,for Fiscal Year ended June 30,2007.
9.ENGINEERING AND WATER OPERATIONS
a)APPROVE THE PROPOSED PLAN AND SCHEDULE FOR THE
DEVELOPMENT OF THE DISTRICTS SEWER SYSTEM
MANAGEMENT PLAN (SSMP)
Assistant Civil Engineer Meryl Gonzalez indicated that staff is requesting the
board's approval of the proposed Plan and Schedule for the development of the
District's Sewer System Management Plan (SSMP).She stated that in May
2006,the State Water Resources Control Board issued the Statewide General
Waste Discharge Requirements (WDRs)for sanitary sewer systems.She
indicated that the WDRs serve as the regulatory mechanism for all agencies that
own or operate sewer collection systems with the ultimate goal of reducing both
the frequency and volume of sewer spills.According to the WDRs,each agency
must develop and implement a system-specific SSMP.She indicated before the
District can implement the elements of its SSMP,and to maintain compliance
with the State Board's WDRs,the District's SSMP Development Plan and
Schedule must be approved by the Board of Directors.Ms.Gonzales referenced
Attachment B to staffs'report which outlines the District's development plan and
schedule which consists of eleven elements (see attachment).She noted that
each item has a milestone due date in which they must be completed with an
ultimate completion target date of August 2,2009.
She stated that staff recommends that the board approve the development plan
and schedule for the preparation of the District's SSMP.
Director Lopez indicated that this item was reviewed by the Engineering,
Operations and Water Resources Committee and the committee was
comfortable with staffs'recommendation and supports approval of the
development plan and schedule.
Director Robak inquired if the District has been penalized for any breaks or spills.
Chief of Operations Pedro Porras indicated that the District has had overflows
5
due to clogged pipes,but no spills and no penalties.It was indicated that the
District is very proactive in scheduling cleanings,etc.,to avoid spills.
A motion was made by Director Lopez,seconded by Director Breitfelder and
carried with the following vote:
Ayes:
Noes:
Abstain:
Absent:
Directors Breitfelder,Bonilla,Croucher,Lopez and Robak
None
None
None
to approve staffs'recommendation.
b)AWARD OF A PROFESSIONAL ENGINEERING PLANNING SERVICES
CONTRACT TO PBS&J FOR THE NORTH DISTRICT RECYCLED
WATER CONCEPT (NDRWC)STUDY,PHASE I PROJECT IN AN
AMOUNT NOT TO EXCEED $149,595
Assistant Civil Engineer Gonzalez indicated that earlier in the year the District
completed an Integrated Water Resources Plan (IRP)that examined potential
water supply options to enhance the reliability and diversification of the District's
water resources supply portfolio.One of the outcomes of the IRP effort included
the development of the North District Recycled Water System to maximize
recycled water use while decreasing imported supply needs and operating cost
of the District's existing recycled water system.She stated in order to allow for
future recycled water infrastructure,the District must address the regulatory and
institutional requirements for recycled water use in the Jamacha Basin.
She presented a slide showing the Jamacha Basin with the Ralph Chapman
Water Recycling Facility and the Sweetwater Reservoir which are located within
the basin.Ms.Gonzalez stated the purpose of the North District Recycled Water
Concept Study (Phase I)is to:
•Identify and investigate all opportunities and challenges associated
with recycled water use in the Jamacha Basin
•Develop an implementation plan that presents various strategies to
meet regulatory requirements and inter-agency coordination and
stakeholder support
She indicated that District staff plans to formulate the study in collaboration with
Sweetwater Authority,Regional Water Control Board,California Department of
Public Health,County of San Diego,City of San Diego,development
communities and other planning groups,as well as,all other interested
stakeholders.She indicated based on preliminary estimates,six potential
customers have been identified with a total recycled demand of 1,550 acre feet
per year.
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Director Robak indicated that Cuyamaca College is plumbing their new
landscapes with purple pipe and inquired if their demand has been factored into
the potential customers demand.It was indicated that Cuyamaca College is a
current customer and they would be included in the final report as the report will
be more detailed.Ms.Gonzalez reviewed the project scope which included
research and data gathering;stakeholder outreach,involvement and
coordination;identification and assessment of evaluation of regulatory,
institutional,environmental,and key permitting issues;opportunities and
constraints assessment;mitigation and monitoring plan,etc.
She indicated that in accordance with Policy 21,staff solicited proposals for
Phase I of the study and received two proposals:
•RMC Eater and Environment
•PBS&J
The proposals were reviewed by a consultant selection panel and PBS&J was
selected based on the District's criteria.It is recommended that the contract be
awarded to PBS&J for an amount not-to-exceed $149,595.
It was discussed that the regional board will be the biggest stakeholder as they
have a concern with the use of recycled water up-stream in the basin.Staff will
be meeting with the regional board next week to explore their concerns.
It was inquired how much extra capacity the District can access from the South
Bay Water Reclamation Plant.It was indicated that the District is taking all
recycled water available from the plant.The plant has a capacity of 9 million
gallons (MG);the city requires 3 MG and the District takes the remaining 6 MG.
A motion was made by Director Lopez,seconded by Director Robak and carried
with the following vote:
Ayes:
Noes:
Abstain:
Absent:
Directors Breitfelder,Bonilla,Croucher,Lopez and Robak
None
None
None
to approve staffs'recommendation.
10.BOARD INFORMATION /ACTION ITEMS
a)DISCUSSION OF 2007 BOARD MEETING CALENDAR
There were no changes to the Board meeting calendar.
REPORTS
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11.GENERAL MANAGER'S REPORT
General Manager Watton indicated that he provided copies of correspondence
from the Ramona Municipal Water District thanking the District for its assistance
during the Witch Fire and the City of Chula Vista thanking the Salt Creek Golf
Club for allowing the City of Chula Vista Fire Department to utilize its facilities as
an Emergency Operating Center to combat the Harris Fire.He also noted
pictures taken of the Harris Fire that were published in the state-wide distributed
Brown and Caldwell Water News.
He introduced Mr.Jim Gerber who recently joined the District as its Safety
Administrator.
He indicated that he is scheduled to make a presentation to the City of Chula
Vista Council on the water supply outlook and Bay Delta issues.
He noted that the District set up its Emergency Operations Center (EOC)on
October 22 to respond to the fires threatening the District's facilities.He
indicated that it was gratifying to see staff work together effectively and with the
City of Chula Vista,San Miguel Fire Department,Cal Fire and other fire
agencies.He noted that when the fire threatened the District administrative
facilities,staff was able to quickly organize an alternate location for the EOC.
The District's vehicles and personnel were moved to the new location without any
incident.He stated that none of the District's water facilities were damaged in
the fire,but there was economic loss to the District's habitat management area
which will be assessed and a request for assistance will be submitted to
appropriate agencies.
Information Technology Chief Geoff Stevens indicated that the District received
an award from the 2006-2007 Municipal Information Systems Association of
California (MISAC)Award for excellence in information technology practices that
have surpassed local government standards.He indicated that 300 cities and
agencies belong to MISAC and in conjunction with a city college,they have
developed a set of business practices that they measure IT organizations
against.The District received the highest award presented by the organization.
General Manager Watton shared that the District has implemented an "Out-
Dialer"which is an automated system that calls customers with a pre-recorded
phone message that is tailored to their specific situation.He indicated that the
District saves one full-time equivalent by utilizing the out-dialer as customer
service staff member no longer need to make such calls.
He indicated that Governor Schwarzeneggar signed AB554 and the District is
now able to establish the OPEB trust with PERS as has been discussed in past
meetings.The Finance Department is currently working on this effort.
He noted that Director Bonilla had shared with staff that new laws have been
adopted that provides full protection of CD investments by the FDIC.He
8
indicated that staff originally thought that investing in the new CD's would require
changes to the District's investment policy.However,due to the anticipated
return on the CD investment and the fact that it will be fUlly covered by the FDIC,
it was determined that changes were not required to the investment policy.He
stated that the District will be investing in a CD with Neighborhood Bank who has
offered the District a very good rate of return.He noted that the investment fits in
with the District's investment program and meets the returns sought by the
Strategic Plan.
He indicated that staff had shared with the board at its workshop on October 9
that there is a slowdown in growth within the District.He stated that the
slowdown is continuing and staff is exploring areas of efficiency and how the
District can delay or slowdown some projects to balance the budget.He
indicated that it is early in the fiscal year which gives time for staff to be proactive
to manage the budget.
He noted that the District is in discussions with Helix WD,Padre Dam MWD and
Sweetwater Authority of the possibility of Otay joining the Joint Water Agencies
NCCP/HCP efforts.He stated staff believes that it is a superior environmental
program and he wished to share with the board that staff is actively working with
its neighboring agencies on an environmental plan.
12.SAN DIEGO COUNTY WATER AUTHORITY UPDATE
General Manager Watton indicated that CWA had a very short meeting -due to
fires -in which much of the discussion centered on the construction consultant
contracts.The remainder of the matters will be brought forward for discussion at
the December board meeting.
13.DIRECTORS'REPORTS/REQUESTS
Director Robak indicated that he was also affected by the fire and he wished to
thank Otay staff for their assistance.He also shared that on Saturday,
November 10,the California Friendly Garden Festival will be held at the Water
Conservation Garden.He stated at 10:00 a.m.they will be honoring the
firefighters of San Miguel Consolidated Fire Protection District and Cal Fire.He
understands that Supervisor Dianne Jacob will attend and possibly Mayor Jerry
Sanders as well.He also mentioned that he received a mailer for Helix Water
District customers regarding their artificial turf program.He indicated it was a
very nice piece and he would share a copy with the District.
Director Lopez indicated that it was gratifying that none of the District's staff
experienced any loss from the fires especially in knowing that Rancho Bernardo
had tragically lost 390 homes.He commended General Manager Watton for
keeping the board informed during the firestorm and staff for their hard work
during the emergency.
9
Director Bonilla indicated that there were elections in Baja California and the new
Governor was sworn in last Thursday.He indicated that the new Governor had
headed the water agency for the State many years ago and has been very
involved in water issues.He was looking forward to meeting with staff to discuss
cross-border water issues.He stated that the new mayor of Tijuana was also the
former director of the Baja Water District.He stated that he is very optimistic in
the District's relationship with Mexico and that there was a lot of interest in the
desalination plant project in Rosarito.He stated that he would like to move
forward with the coordination of meetings with Mexico.
Director Breitfelder thanked Directors Lopez and Robak for their participation in
the Water Conservation Summit.He stated that Mayor Sanders made the
opening address and the discussions were very active and produced a document
which would be distributed at the next scheduled Conservation Action
Committee.He indicated that he would provide an update at a future meeting
following the committee's meeting.He indicated that Senator Kehoe spoke at
the Council Water Utilities meeting.He stated that he was very appreciative of
the resources shared between agencies during the firestorm and that he has only
heard positive comments about the District's emergency operations.He
indicated that the District has received invitations from SDG&E and AT&T to
discuss their emergency operations and,as it seems the fires have become more
common then they have been in the past,he thought it might be a good idea to
take advantage of some of these type invitations.He indicated that he planned
on doing so and getting a little more involved.
14.PRESIDENTS REPORT
President Croucher indicated that he was very impressed with the shared
resources for auto and mutual aid of the fire and water districts.He indicated
that he was proud to be associated with Otay Water District and how the District
immediately offered assistance to other agencies and the community they serve
during the fires.He stated that he is very thankful for his time on the board as he
has learned a great deal about water agencies which has assisted him in his
profession as a firefighter.He noted that there was no loss of property or injuries
to firefighters or civilians within the San Miguel Consolidated Fire Protection
District.
RECESS TO CLOSED SESSION
15.CLOSED SESSION
President Croucher indicated that Item 13(a)(i),HARRON v.OTAY WATER
DISTRICT,has been pulled from the agenda as the Board no longer needs to
discuss this item.The Board will only discuss Items 13(a)(ii)and 13(b).
The board recessed to closed session at 4:56 p.m.to discuss the following
matters:
10
16.CLOSED SESSION
a)ANTICIPATED LITIGATION (GOVERNMENT CODE §54956.9)
78 CASES RELATED TO THE FENTON BUSINESS CENTER
RETURN TO OPEN SESSION
17.REPORT ON ANY ACTIONS TAKEN IN CLOSED SESSION.THE BOARD
MAY ALSO TAKE ACTION ON ANY ITEMS POSTED IN CLOSED SESSION
The board reconvened from closed session at 5:30 p.m.General Counsel Yuri
Calderon indicated that the board had taken action by a motion made by Director
Bonilla,seconded by Director Breitfelder and carried with the following vote
Ayes:
Noes:
Abstain:
Absent:
Directors Breitfelder,Bonilla,Croucher,Lopez and Robak
None
None
None
to accept 64 claims and deny 11 claims (due to insufficient information)related to
the Fenton Business Center.
He stated that no other reportable actions were taken in closed session.
18.ADJOURNMENT
With no further business to come before the Board,President Croucher
adjourned the meeting at 5:31 p.m.
President
ATTEST:
District Secretary
G:\UserData\DlstSec\WINWORDlM1NUTES\071107.doc
11
AGENDA ITEM 5
MINUTES OF THE
SPECIAL MEETING OF THE BOARD OF DIRECTORS
OTAY WATER DISTRICT
November 19,2007
1.The meeting was called to order by President Croucher at 3:30 p.m.
2.ROLL CALL
Directors Present:Bonilla,Breitfelder,Croucher,Lopez and Robak
Directors Absent:None
Staff Present:General Manager Mark Watton,Asst.GM Administration and
Finance German Alvarez,Asst.GM Engineering and Water
Operations Manny Magana,Chief of Information Technology
Geoff Stevens,Chief Financial Officer Joe Beachem,Chief of
Operations Pedro Porras,Chief of Engineering Rod Posada,
Chief of Administration Rom Sarno,General Counsel Aerobel
Banuelos,Conservation Manager William,Granger,District
Secretary Cruz and others per attached list.
3.PLEDGE OF ALLEGIANCE
4.APPROVAL OF AGENDA
A motion was made by Director Breitfelder,seconded by Director Lopez and carried
with the following vote:
Ayes:
Noes:
Abstain:
Absent:
Directors Bonilla,Breitfelder,Croucher,Lopez and Robak
None
None
None
to approve the agenda.
5.PUBLIC PARTICIPATION -OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO
SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'S
JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA
No one wished to be heard.
WORKSHOP
6.WATER SOLUTIONS AND BAY DELTA UPDATE
General Manager Watton indicated that as many may have heard on the news or
read in the papers,the situation on the Bay Delta is very tenuous today.He stated
that he will be reviewing the Bay Delta situation and the water supply picture.He
1
indicated that there are also uncertainties in the Colorado River due to the drought
and the fact that it is now fully subscribed whereas in past the Metropolitan Water
District (MWD)had the full Colorado River aqueduct to fall back upon (1.3 million
acre feet [AF]).He stated that this year,MWD will only be taking an amount closer
to its full entitlement which is just over 600,000 AF.Another impact to water supply
is the Bay Delta which is in a "judicial drought"as a result of the Endangered
Species Act (ESA)issues.He indicated that he would be talking more about the
Delta later in the meeting.
He presented a slide which notes San Diego County Water Authority's (CWA)
available water supply through various resources (see attached copy of
presentation)totaling approximately 812,367 AF.He noted that voluntary
conservation (through the 20 Gallon Challenge Program),currently,represents
approximately 51,089 AF,but in future (2009 or 2010)we may be requiring
mandatory conservation.He noted that the Otay's website also highlights the "20
Gallon Challenge"and he encouraged the board,along with staff,to participate.He
noted that some water agencies have taken action to make water conservation
mandatory such as Long Beach Water Department.
He indicated that the water from the Bay Delta represents approximately 30%of
Southern California's supply.He noted that San Francisco,East Bay and Oakland
seem to believe that they are not affected by the Bay Delta issues.However,33%
of their water supply,on average,originates from the Bay Delta.In some regions of
the East Bay area,up to 100%of their supply is from the Bay Delta.He stated that
these areas are just now realizing that they are just as dependent on the Bay Delta
as Southern California.In areas where they are 100%dependant,there will be
more dire consequences to the judicial drought caused by the ESA issues.
General Manager Watton indicated on a slide within his presentation where the
water to the Bay Delta originates.He indicated that 80%of the inflow is from the
Sacramento River (good quality water)and15%originates from the San Joaquin
River (poor quality water).The Bay Delta also receives water from the East Side
Rivers (5%)which is good quality and ocean which has high salinity.
He also presented a slide showing how water flows from the Bay Delta to the State
Water Project (SWP)and the Central Valley Project (CVP)pumps.He stated that
Southern California receives its water from the SWP and when the pumps are
turned up to take their full allotment from the Bay Delta,they are pulling more water
from the San Joaquin River and the ocean which is poor quality water and,thus,
impacting water quality.He indicated that one of the challenges is how we improve
the water to avoid the water quality issues.
He noted that a ruling was made in the Federal Court by U.S.District Judge Oliver
Wanger (September 2007)to cut back water flow from the Bay Delta due to the
Delta Smelt.He indicated that the court decision essentially restricts the north-to-
south flow of water as a requirement to protect the Delta Smelt (a listed fish species
under the ESA).The Delta cutback impacts water management and,thus,our
region's Integrated Resources Plans due to the following supply losses:
2
• Loss of Export Supply
• Loss of Voluntary Transfers
•Loss of Replenishment Water for Storage
The water agencies developed a "blueprint for California water"for a solution to the
State's water situation which includes many things that the State can do from water
quality to desalination.The blueprint included the following:
•Improve the existing Delta water conveyance system.
•Evaluate long-term threats to the Delta system.
•Ensure delivery of adequate Colorado River supplies.
•Implement and Fund the Sacramento Valley Water Management Program.
•Develop additional groundwater and surface water storage.
•Support and fund local efforts to recycle water and implement best
management practices.
•Improve the quality of California's drinking water.
•Work with local agencies to develop seawater and brackish groundwater
desalination.
•Modernize the federal Endangered Species Act.
•Expedite the approval process for voluntary water transfers.
•Clarify and expand the state's role in flood control.
•Support integrated regional water management plans.
It was indicated that Judge Wanger's issues are:
•How do we get the proper permits
•How do we address the existing ESA issues without modification to the Act
(There is some movement to make changes to the ESA to modernize it.)
General Manager Watton noted that it is highly unlikely that changes to the ESA
would occur as it would be very difficult.He stated that it will take approximately 18
months for the Department of Water Resources to obtain the proper permits.He
stated that there are other short-term improvements that can be made to the Delta
to avoid killing the smelt and some longer term things that can be done.
He stated in today's environment,we will need to respond to the environmental
concerns and that mitigation/improvements will no longer be acceptable.A
comprehensive solution must be developed.Solutions will need to include
substantial investments in water use efficiency,such as,recycling,efficient devices
(appliances,toilets,etc.),and desalination.We will also need to balance diverse
interests which include:
•Senate Democrats and environmental groups believe California does not
need to build new reservoirs.Instead,the state should rely on conservation,
underground storage and boosting the height of existing dams.They insist
"Increase conservation measures could make new dams unnecessary."
•Legislative Republicans and farmers are among those saying new reservoirs
are needed as part of any response to global warming.
3
•Gov.Schwarzenegger believes boosting surface storage must be part of the
state's long-term water planning.He also advocates desalination,among
other measures.
•Urban users want a reliable,high-quality,and environmentally sustainable
water supply.
He stated with regard to the large dams and reservoirs that are included in some of
the bond issues,they really benefit the farmers in the Central Valley.He stated that
this is where ACWA and some agencies in Southern California do not agree.
ACWA supports the large dams and reservoirs as they are more dominated by the
large farming interest and,thus,it is natural for them to be supportive.However,for
the 18 to 20 million people that live in the southern portion of the state,the dams
and reservoirs would have very little benefit to this region.
He indicated that urban users must be prepared to pay for the improvements.If the
urban users pay,they (we)will demand reliable and high-quality water (this is new).
He stated that urban users would also like the bond issue to pay for some of the
environmental backbone work.However,the farmers would like the bond issue to
pay for the whole reservoirs and dams.The agencies have proposed to a few
legislators that the farmers should be placed at the same level as urban users.The
farmers would be provided bond monies to pay for feasibility and environmental
studies.However,they would be responsible to pay for the bulk of the project.He
indicated this is how it has been handled by the State Water Project historically.
He noted that a near-term possible action includes what is termed an "eco-crescent"
which is weirs that can be installed in the Delta to raise water levels.This will avoid
impacting the smelt habitat.He stated that the weirs can be removed as well as the
water levels change or the smelt migrate.He stated the cost for this solution is
approximately $200 million and could be completed in approximately three (3)
years.
He noted that we are coming to realize that we will not be continually increasing our
take from the Delta,so large peripheral canal facilities are no longer needed and we
must determine what our real requirements are to water supply needs.This is what
is being studied when determining facilities either through or around the Delta.
General Manager Watton indicated that there are two competing bond issues.The
Republican issue concerns the construction of large dams in the central area and is
supported by the Governor (approximately $9 billion).Senator Pro Tem Don
Perata's measure does not include monies for Delta conveyance,but includes
approximately $2 billion for environmental work and he is modifying his proposal to
include the funding by urban users of some facilities (pay-to-play)to bring stability
and reliability of the supply through the Delta (Perata's bond measure is
approximately $6 billion).He stated that there is talk by the Republican side to also
make this modification.The two groups are also trying to work together to develop
a bond measure that both could agree upon as neither group wishes to have
competing bond issues on the ballot.There has been discussion that it would be a
$10 billion measure and would include dams,environmental,pay-to-play for urban
4
users,and funding for projects for different regional areas of California (ie,
additional funding for the All American Lining and the San Vicente Dam,etc.).
In the short-term we will need to push water conservation (possibly mandatory
conservation in 2009-2010),determine some short-term solutions to the Delta issue
and in the long-term we will need a State vote on a bond measure to solve the
environmental and water issues in the Bay Delta for the long-term.
7.REVIEW OF CURRENT BOARD POLICY ON CONTINGENCY PLANNING FOR
DROUGHT MANAGEMENT AND DIRECTION FOR FUTURE
Water Conservation Manager William indicated that he would be providing an
overview of Section 39,Conservation and Water Shortage Response Program,of
the District's Code of Ordinances.He stated that approximately two years ago,as
part of the Urban Water Management Plan,staff updated Section 39 and a number
of other sections.He stated that the changes made during that time are reflected in
today's presentation.He indicated the District has three stages which is very similar
to San Diego County Water Authority's (CWA)Drought Response Plan,but is not
identical.He reviewed each stage:
•Stage I:Temporary general water supply shortage due to increased demand
or limited supplies.
•Stage II:Long-term shutdown or unscheduled shutdown,major system
disruption,or multi-year drought;dependent on the severity and estimated
duration of the water shortage.
-This stage is expected to be implemented in 2009 or 2010.
-Water savings targets during State II range from 1%to 50%.
•Stage III:Major unscheduled shutdown or disruption to the treated or
untreated water systems such as those caused by natural disaster,major
system failure,or acts of war.
He presented slides indicating prohibited water practices and the stage in which
they become prohibited (see attached copy of presentation).He noted that some
practices within the different stages would only be implemented if a 15%,25%or
50%reduction in water use was required.He noted that staff is aware that the
District's code (Sections 25 and 39)has some discrepancies with regard to
"mandating"or in "consider mandating"certain restrictions.He indicated that staff
will be meeting Wednesday,to discuss direction with regard to these areas of the
code.
He also noted that the code in Section 39 also outlines violations and charges to
customers who do violate the ordinance which includes:
• 1
51 Violation:Letter of Warning
• 2
nd Violation:Notice of Violation to customer who received 151 Violation
Letter within a 12-month rolling year.
• 3
rd Violation:$100 surcharge within 12-month rolling year.
• 4
1h Violation:$200 surcharge within 12-month rolling year.
•Subsequent Violations:$400 surcharge within 12-month rolling year.
5
•Other preventative measures may also be taken by the District beginning
with the 2nd violation.
He stated that limiting or discontinuing service to a customer may be imposed for
violations or repeated violations by a customer.Staff may also install flow
restrictors,temporarily deactivate a meter,or discontinue service.
General Manager Watton inquired of the board how they would like to proceed
when enforcing water use prohibitions to promote water conservation:
•Mandate prohibited uses
•Provide a water budget to customers and not necessarily indicate when they
can water
•Fine all customers for over water use,or just the large water users
He stated there are a number of questions that need to be reviewed to fine tune
how the District wishes to approach water use management,especially as supplies
become tighter.
Director Bonilla inquired about other agencies and what they were doing.General
Manager Watton indicated that the City of Long Beach and Fallbrook Municipal
Water District have declared mandatory conservation.The City of Long Beach has
mandated even and odd watering days for their customers,prohibited watering
between 7:00 a.m.and 6:00 p.m.,and prohibited customer from washing their cars
on their driveways.He stated that they also have personnel who travel their water
district and enforce the mandates.
He stated the City of San Diego wishes to request users to voluntarily conserve as
long as possible and the agencies around the District indicate that they wish to be in
concert with the City of San Diego.The agencies feel that they should all move
together so that they are all uniform in their mandates which provides for a stronger
message.
Director Bonilla inquired what would occur with the water that is wheeled to Mexico.
General Manager Watton indicated that to the extent that we have room to wheel
water to Mexico (in the past we had system constraints),we would continue to do
so.General Manager Watton indicated that this is something that we would need to
clarify.
Director Croucher indicated that he must leave the meeting.He stated that there
was good discussion on this issue at today's meeting and he suggested that the
issue be forwarded to the Conservation Committee for further discussion.He
turned the meeting over to Vice President Lopez and left the meeting at 4:25 p.m.
Director Robak inquired how the District is affected by the agricultural cutbacks.
General Manager Watton indicated that the District's "interruptible"agricultural
water is approximately 100 acre feet (AF).A 30%reduction is approximately 30 AF.
Director Bonilla left the meeting at 4:30 p.m.
6
Director Robak indicated that he is hearing that CWA and the Metropolitan Water
District (MWD)indicate that if we have another dry winter,our region could be
facing 30%cutbacks by the summer of next year.He asked if the 30%cutback
affects only agricultural users.
General Manager Watton indicated that there is a little confusion in the message.
He stated that the agricultural cutback (Interim Agricultural Program [lAP])becomes
effective January 1,2008.He stated for all other users,we are currently in the
voluntary 20 Gallon Challenge Program with the goal of cutting water use in the
county by 10%.He stated that CWA and MWD have reviewed water supplies and
feel that the region should be in good shape through the end of Fiscal Year 2008.
In Fiscal Year 2009,General Manager Watton indicated that he believed that we will
be looking at 15 to 20%cutback which may require mandatory prohibitions.
General Manager Watton indicated that though we may get good rain this winter,
due to the judicial drought (environmental issues in the Bay Delta),we still will not
be out of the woods.The MWD has decided to spread their storage supplies over a
number of years,which requires that we conserve water in 2009 and 2010 to make
up for supplies lost due to the judicial drought.He stated we need to get past the
judicial drought and felt that in the near term we need to get the bonds approved
and get the proper permits issued,which will end the judicial drought.By 2015 to
2020,if we have a little more normal rain year and we implement the longer-
term/permanent fixes,then we will have a more stable supply.
There was a long discussion by the board in how to educate the public to conserve
and in developing a universal conservation program that would be promoted
throughout MWD's territory.Currently,the programs throughout the region are all
different.It was indicated that the agencies need to be proactive now to try to get
people to change before thing get critical.
8.ADJOURNMENT
With no further business to come before the Board,Vice President Lopez adjourned
the meeting in at 4:53 p.m.
President
ATTEST:
District Secretary
7
AGENDA ITEM 6a
STAFF REPORT
TYPE MEETING:Regular Board MEETING DATE:
SUBMITTED BY:
APPROVED BY:
(ChieQ
Ron Ripperger ~
Engineering Manager
Rod posa~~
Chief,Engineering
PROJECTI
SUBPROJECT:
March 5,2008
P1210 DIV.NO.
025000
3,
4,5
APPROVED BY:
(Ass\.GM):
SUBJECT:
Manny Magana.,;r-•-~
Assistant General~anager,Engineering and Operations
Award of a Professional Services Contract to RBF Consulting
for the Sanitary Sewer CCTV Inspection and Condition
Assessment Project
GENERAL MANAGER'S RECOMMENDATION:
That the Otay Water District (District)Board award a
professional services contract to RBF Consulting (RBF)for the
Sewer System Inspection &Assessment Project,and authorize the
General Manager to execute an agreement with RBF in an amount
not to exceed $121,185 during Fiscal Years 2008 and 2009.
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
That the Board authorizes the General Manager to enter into a
professional services agreement with RBF for the Sewer System
Inspection and Assessment Project.The contract amount is not
to exceed $121,185 for providing inspection and condition
assessment services.
ANALYSIS:
In 2006,District staff completed a Sewer Model Calibration
Capacity Analysis and System Assessment to determine capacity
issues and closed circuit television inspection (CCTV)
prioritization as part of the Sewer System Management Plan
(SSMP).
As such,the District requires the services of a professional
engineering consulting firm to assist with the field evaluation
of the District's existing system by performing Sanitary Sewer
CCTV Inspection and Condition Assessment.This service will be
performed on pipelines identified as priority (1)and (2)in the
previous study (See Exhibit A).The program will require
televised inspection of sewer lines,investigation an analysis of
the existing sewer system,rehabilitation recommendations for
operational improvements of the District's pipelines and
manholes.The rehabilitation priority list created will be used
by the District to develop and initiate an annual "Rehabilitation
and Replacement Program."
The agreement with RBF will include a variety of tasks that will
assist staff in effectively managing the SSMP.Their scope of
services is as follows:
•Review District provided data,identify properties
requiring access permission and public relations and
confirm inspection,condition assessment,and rating
system.
•Provide the necessary traffic control and acquire the
proper permits.
•Manhole locating,raising (if necessary),and inspection.
•CCTV televising of sewer pipelines.Red flag critical
conditions for immediate response.
•Review inspection data and compile condition assessment of
sewer system.
•Provide final report and digital video files.
The project was advertised on the District's website and other
publications,including the Union Tribune and San Diego Daily
Transcript.Three firms submitted a letter of interest and a
statement of qualifications.On December 21,2007,the District
issued a formal Request for Proposal (RFP)to the three
consulting firms,who submitted a letter of interest,and who
specialize in sewer system CCTV inspection and assessment.On
January 15,2008,three proposals were received from the
following firms:
•RBF Consulting
•PBS&J
•Boyle Engineering Corporation
In accordance with the District's Policy 21,staff evaluated and
scored all written proposals.RBF received the highest rating
based on their written proposal.The overall evaluation summary
2
sheet indicates how each firm was scored (see Attachment B).
RBF received the highest overall score based on their
experience,proposed method to accomplish the work,and their
ability to complete projects on schedule.
It is anticipated that RBF's scope of services will take six (6)
months to complete.RBF has worked successfully for the
District in the past and is readily available to provide the
services required.
FISCAL IMPACT:
The SSMP is an on-going maintenance effort in the District.As
such,this expenditure is funded in the Operating Budget.Based
on a review of the budget,the Project Manager has determined
that the Operating Budget will be sufficient to fund the
Sanitary Sewer CCTV Inspection and Condition Assessment Project.
The project amount of $150,000 was budgeted for in the Fiscal
Year 2008 Operating Budget.
STRATEGIC GOAL:
This project supports the District's Mission Statement,"To
provide safe,reliable water,recycled water,and wastewater
services to our community in an innovative,cost efficient,
water wise,and environmentally responsible manner,H as well as
the General Manager's vision,"..prepared for the future ..,H by
guaranteeing that the District will always be able to meet
future water supply obligations and plan,design,and construct
new facilities.
LEGAL IMPACT:
None.
P:\WORKING\CIP P1210 (SSMP)\Staff Reports\BD 3-05-08,Award of Prof Sves Contract for Sewer CCTV,(RR).doc
RR:j f
Attachments:Attachment A
Attachment B
3
P1210-025000
ATTACHMENT A
Award of a Professional Services Contract to RBF Consulting
for the Sanitary Sewer CCTV Inspection and Condition
Assessment Project
COMMITTEE ACTION:
The Engineering,Operations,and Water Resources Committee
reviewed this item at a meeting held on February 25,2008.The
following comments were made:
•In 2006,Staff completed the Sewer Model Calibration
Capacity Analysis and System Assessment.With the results
from this analysis,the District plans to develop an annual
maintenance program to televise and field review the sewer
system to determine what areas require rehabilitation.In
order to begin the first phase of this maintenance effort
staff will require the services of a professional
engineering consultant firm to perform the televising of
the high priority critical areas and provide the results.
•The Committee discussed the panel interview and scoring
procedures that the District uses those results in the
ranking for selection of the various consultants.
President Croucher asked that staff perform a sensitivity
analysis of the scoring process for potential improvements
to the process.
•There was discussion regarding the State's requirements
requiring agencies to better monitor and maintain their
sewer systems according to a Sewer System Management Plan
(SSMP).It was noted that reporting requirements and fines
for non-compliance in maintaining these systems are
increasing.
Upon completion of the discussion,the Committee indicated that
this item be agenized on the Consent calendar at the March 5,
2008 Board meeting.The Committee supported Staff's
recommendation to award the professional services contract to
RBF Consulting.
5
ISIlSJECTiPROJECT:---
IP1210-025~:O _
ATTACHMENT B
Award of a Professional Services Contract to RBF Consulting
for the Sanitary Sewer CCTV Inspection and Condition
Assessment Project
5
ATTACHMENT B
PROPOSAL RANKING
SANITARY SEWER CCTV INSPECTION AND CONDITION ASSESSMENT (P1210-025000j
<WRITIEN ~
Knowledge of
Qualifications.Experience jurisdictional Completeness.Consultant's TOTAL AVERAGE
experienceof relevant to Proposed agencies,local area addressed Abilityto complete commitment SCORE SCORE REFERENCES
Consultant's typeofproject method to environmental Proposed Fee requested projects on schedul to ESE.DBE.
assigned personnel being considered accomplish work concerns,and infonnation MBE.SBEregulatory
requirements
Consultant Reviewer:15 15 10 10 20 15 10 5 100 ./
Ron Ripperger 14 \4 10 9 18 14 10 4 93
Daniel Kay 13 14 8 10 18 12 8 4 87BoyleEngineeringGaryStalker 86.8Corporation1097818108474
JerryMunoz 13 15 10 10 18 13 10 4 93
David Charles 14 14 8 8 18 13 8 4 87
Ron Ripperger 13 13 8 8 18 10 10 5 85
-----~
Daniel Kay 14 14 9 8 18 13 __9 5 90_.-
PBS&J GaryStalker 12 12 8 8 18 13 8 5 84 88.6
Jerry Munoz 15 13 10 10 18 15 10 5 96
David Charles 13 14 8 8 18 14 8 5 88
Ron Ripperger 13 14 8 9 20 13 10 5 92
Daniel Kay 13 14 8 9 20 13 8 5 90
RBF Consulting Gary Stalker 13 12 9 8 20 13 8 5 88 91.8 ../Jerry Munoz 15 15 10 10 20 15 10 5 100
David Charfes 13 13 8 8 20 14 8 5 89
Consultant Proposed Fee %Hiaher LowestBid 20
RBF $121.1~5 Lowest Bid 0-10%19
PBS&J $138.655 14%11-20%18
BOYLE $142,729 1'8a/~21-30%17
PM Signature:
Engineering Manager:
Y:lBoardlCurBdPkgIENGRPLANlBD3-5-08.Attach B -RFP Rating-Consulting Svcs Contractto RECON,(RR).xls
2
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EXHIBIT A
AGENDA ITEM 6b
STAFF REPORT
ALLDIV.
NO.
P1253/
006000
MEETING DATE:March 5,2008
PROJECT No.1
SUBPROJECT:
APPROVED BY:
(Chief)
APPROVED BY:
(Asst.GM):
TYPE MEETING:Regular Board
SUBMITTED BY:Lisa Coburn-Boyd C'iaS
Environmental Compliance
Specialist
Ron Ripperger ~
Engineering Manager
Rod Posada '~~~'\...
Chief,Engineering
Manny Magan~
Assistant General ~anager,Engineering and Operations
SUBJECT:Award of a Professional Environmental Consulting Services
Contract to RECON for the Preparation of the Otay Water
District Subarea Plan
GENERAL MANAGER'S RECOMMENDATION:
That the Otay Water District (District)Board award a
professional environmental consulting services contract to RECON
for the Preparation of the Otay Water District Subarea Plan and
to authorize the General Manager to execute an agreement with
RECON in an amount not to exceed $270,853.
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
That the Board authorizes the General Manager to enter into a
professional environmental consulting services agreement with
RECON in the amount not to exceed $270,853 for the preparation
of the Otay Water District Subarea Plan.
ANALYSIS:
The goal of the District in developing a subarea plan is to have
this Plan incorporated into the Joint Water Agencies (JWA)
Natural Communities Conservation Plan /Habitat Conservation
Plan (NCCP/HCP).This program is currently being developed by
the JWA partners,Helix Water District (HWD),Padre Dam
Municipal Water District (PDWD),and the Sweetwater Authority
(SWA).The Otay Water District service area is bordered by
portions of the service areas of each of these three Districts
which makes it a logical fit for inclusion into the JWA
NCCP/HCP.
A meeting was held in September 2007 with the General Managers
of Helix,Padre Dam,and Sweetwater to discuss whether they
would support the inclusion of the District as a partner in the
Joint Water Agencies NCCP/HCP.The decision was that they would
welcome the District as a partner,but only after their existing
plan has gotten final approval from the wildlife agencies and
their permits are in place.This approval and permitting is
expected to be complete in the first half of 2008.In order to
be included in the JWA NCCP/HCP,the District must have their
own subarea plan.Because the completion of a subarea plan can
take eighteen months to two years,the District began the
process in late 2007 to hire a consultant with the expertise and
experience to prepare our Subarea Plan.
The District's Subarea Plan will describe the specific
conservation management,facility siting,land use,and other
actions that will be undertaken by the District in order to
implement the goals,guidelines,and standards of the JWA NCCP
Subregional Plan.This Subregional Plan is an "umbrella
document"which is used to guide the preparation of subarea
plans by agencies that would like to participate in the JWA
NCCP.The combination of the District's Subarea Plan and the
JWA Subregional Plan will serve as a multiple species Habitat
Conservation Plan (HCP)under Section 10 (a)(1)(B)of the United
States Endangered Species Act,as amended.This would allow the
District to obtain advance authorization for incidental take for
projects that could affect habitats occupied or potentially
occupied by listed species.Essentially this means that the
District would be able to "self permit"for its projects under
the approved conditions of the JWA NCCP/HCP and the District's
individual Subarea Plan.Currently,the District must address
any need for incidental take authorization on a project by
project basis,a process which is becoming increasingly time
consuming and costly.
The scope of work for the Preparation of the District's Subarea
Plan consists of the following tasks:1)Project Management and
Administration;2)Project Coordination;3)Wildlife Agency
Consultation;4)Public Involvement Process;5)Scientific
Advisory Process;6)Research,Data and Information Gathering;
7)Prepare Subarea Plan;8)Environmental Compliance for the
2
FISCAL IMPACT:
Subarea Plan;9)Approval and Implementation of the District's
Subarea Plan.
In accordance with Policy 21,the District solicited
Professional Environmental Consulting Services from consulting
firms by placing an advertisement on the District's website and
several other publications including the Union Tribune and San
Diego Daily Transcript.
Fourteen (14)firms submitted a letter of interest and a
statement of qualifications.The Request for Proposal (RFP)for
Professional Engineering Planning Services was sent to all
fourteen firms resulting in five (5)proposals,received on
December 14,2007,from the following consulting firms:
•Ecosystems Restoration Associates (ERA)
•Helix Environmental Planning (Helix)
•Jones &Stokes
•RECON
•Technology Associates International Corporation (TAlC)
The consultant selection panel was comprised of four District
staff members,and one SWA staff member.Staff evaluated and
scored the written proposals and interviewed the four top-rated
firms,Helix,Jones &Stokes,RECON and TAlC.ERA was not
selected to be interviewed because of their low score on the
written proposal,as compared to the other four firms.After
holding the interviews,the panel completed the consultant
ranking process and RECON was the firm that received the highest
overall score.RECON also had the lowest fees.References for
RECON were checked and received high ratings.A summary of the
complete evaluation is shown in Attachment B.
£;6(}r-
The funds for this project will be expended during FY2008
through FY2010 from the District's Operating Budget.Based on a
review of the operating budget,the Project Manager has
determined that the FY2008-FY2009 budget will be sufficient to
fund this contract.The FY2008 Operating Budget for this project
is $150,000,with only $100,000 anticipated to be expended
within FY2008;$50,000 will carryover into FY2009 with the
remaining contract balance of $120,853 budgeted in the FY2009
Operating Budget;a portion may carryover into FY2010 if there
are delays in the review of the Subarea Plan by the Wildlife
Agencies.
3
STRATEGIC GOAL:
This project supports the District's strategic goal of creating
a comprehensive environmental program that is proactive in
response to environmental compliance.
LEGAL IMPACT:
P:\WORKING\CIP W253 MSCP\Staff Reports\Staff Report P1253 Sub area Plan Preparation.doc
Attachments:Attachment A
Attachment B
4
!SUBJECT/PROJECT:
P1253-006000
ATTACHMENT A
Award of a Professional Environmental Consulting Services
Contract to RECON for the Preparation of the Otay Water
District Subarea Plan
COMMITTEE ACTION:
The Engineering,Operations,and Water Resources Committee
reviewed this item at a meeting held on February 25,2008.The
following comments were made:
•Staff indicated that this subarea plan will be incorporated
into the Joint Water Agencies (JWA)Natural Communities
Conservation Plan after the District receives final
approval from the wildlife agencies and permits are in
place.
•In order to complete the plan,the District will need the
assistance of a professional environmental consulting
services firm.The project was advertised and 14 firms
submitted a letter of interest.
•After staff evaluated and scored the written proposals
submitted and interviewed four firms,RECON was chosen as
the most qualified bidder.RECON also had the lowest fees.
Upon completion of the discussion,the Committee indicated that
this item be agenized on the consent calendar at the March 5,
2008 Board meeting.The Committee supported Staff's
recommendation to award the professional environmental
consulting services contract to RECON.
ATTACHMENT 8
.....................................................................................................1
r~~~~3~~~:~~JECT:rAward ofaP~~f~~~i~~aiE~~i·~·~~me~tai·c~~s~i ting Servi~e~··...,
!Contract to RECON for the Preparation of the Otay Water
l District Subarea Plani
.........................".1 .L.....
Attachment B
SUMMARY OF PROPOSAL RANKINGS BY PANEL MEMBERS
Professional Environmental Consulting Services for the Preparation of the OWD Subarea Plan (P1253/006000)
(WRITTEN ORAL'
Knowledge of
Qualifications,jurisdictional TOTAL AVERAGEExperienceagencies,local Completeness,Consultant's Additional ReferencesexperienceofProposedAbilitytooompleleUnderstandingofPresentation,Quality of SCORE SCORErelevanttoareaaddressedcommitmentcrealMty.irlSighl Strength ofproJecConsultant's typeofproJect method to environmental Proposea Fee requested projectson toEBE.DBE.to scope,schedule,communication responseto
assigned accompliShwork schedule resources manager skills questions
personnel beingconsidered concerns,and information MBE.SBE issues
regulatory
requirements
SCORE 15 15 10 10 20 15 10 5 10 10 10 10 10 150-,/
Usa Cc/)<I1l-Bovo 11 8 7 8 10 11 7 5 67
Ron RiDaeroer 13 13 7 8 10 11 9 5 76
ERA RodPosa<la 9 10 6 8 10 11 7 5 DID NOTINTERVIEW 66 68
GayStalker 10 10 8 7 10 ---g_.8 5 70
RJck Alexander 8 8 6 8 10 B 10 5 61
Usa COburn-Boya 12 13 8 8 12 14 9 -5 7 8 8 7 8 119
Ron RiPDBFger 13 13 8 8 12 12 9 5 9 8 9 9 9 124
Helix RodPosacta 13 13 8 9 12 13 10 5 9 8 9 8 9 126 119
GayStalker 10 11 8 8 12 11 9 5 6 7 8 7 8 110
Rick Alexander 14 12 6 5 12 14 10 5 8 8 9 6 7 116
Usa COO<l1l-Bnvtj 14 14 9 9 19 14 10 5 8 8 8 8 8 134
I~~13 13 8 8 19 12 9 5 7 7 8 8 8 125
Jones&Slokes RodPosa<la 13 14 7 9 19 13 10 5 8 7 7 7 8 127 126---~Slalker 12 12 8 8 19 10 8 5 9 9 8 6 6 129__
RIckAlexander 13 13 6 7 19 13 10 5 7 8 8 6 7 122
LisaCOOUI'n-Bovd 14 14 8 8 20 12 9 5 8 9 1Q 9 8 134
RonRiDDeroer 13 .13 8 8 20 11 9 5 5 6 9 8 8 123 ,/RECON ROd Posada 14 14 8 g 20 13 10 5 8 8 10 8 10 137 130
GarvStalker 12 12 7 8 20 10 7 5 9 8 9 7 8 122
RickA)exander 15 15 6 10 20 12 10 5 B 9 10 7 7 134
Lisa Coo"n-Bovo 14 14 9 9 14 13 9 5 7 9 8 7 8 126
~~oer 13 15 9 8 J4 13 9 5 8 10 8 8 8 128
TAlC RodPosacta 14 14 9 10 14 13 10 5 9 9 9 7 9 132 126
Garv Stalker 11 11 8 8 14 9 7 5 9 8 8 7 7 112
Rick Alexander 15 15 8 10 14 15 10 5 8 10 10 6 8 134
Coosullant Prooosed Fee %Hiaher SCore
RECON $270.853 Lowest Fee I 20
Jones&Stokes $293.205 0-10%19
TAlC $419,483 51-60%14
~-$474,519 71wBO%~~---ERA $671.280 >100%
PM Signature:~A.6ka.---=~-';B~
Engineering Manager:J~I{.~
P:IWORKINGICIPW253 MSCPIStaffReportslStaffReportAttachB -RFP Rating-OWDSubarea Plan(2).xI5
STAFF REPORT
AGENDA ITEM 6c
TYPE MEETING:
SUBMITTED BY:
Regular Board ~
Rod Posada ~~'bo~
Chief,Engineering
MEETING DATE:
W.O.lG.F.NO:
March 5,2008
P2451-DIV.NO.ALL
001101
APPROVED BY:
(Chief)
APPROVED BY:
(Ass!.GM):
SUBJECT:
Rod Posada
Chief,Engineering
Manny Magafi~~
Assistant General~nager,Engineering &Operations
Authorization to Execute Agreement for Otay Bi-National
Desalination Feasibility Study Update with Camp Dresser &
McKee,Inc.
GENERAL MANAGER'S RECOMMENDATION:
That the Otay Water District (District)Board of Directors
authorize the General Manager to execute an agreement with Camp
Dresser &McKee,Inc.(COM)to assist the District with the Otay
Bi-National Ocean Desalination Feasibility Study Update in an
amount not to exceed $94,552.
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
That the Board authorize the General Manager to enter into an
agreement with COM in an amount not to exceed $94,552 for the
Otay Bi-National Ocean Desalination Feasibility Study Update.
ANALYSIS:
In the recently prepared Integrated Water Resources Plan (IRP),
one of the recommendations for supply diversification is to
explore the feasibility of a bi-national ocean desalination
facility within Mexico.Directors and Staff recently met with
State and local authorities in Baja California to discuss the
feasibility of such a project.It was determined that a
desalination facility is high on the agenda at all levels of
government in Mexico including,the President.
CDM completed the IRP for the District in 2007.The main
objective of the IRP was to identify alternate supplies of
potable and recycled water.Uncertainty of surrounding imported
water supplies,due to drought or a potential seismic event,
have made it necessary for the District to look elsewhere to
meet present and future water demands in a reliable and cost
effective manner.
The IRP identified ocean water desalination as a potential
source of potable water that is also drought proof.The
District has followed very closely the development of Poseidon's
Desalination Facility in Carlsbad,California,as well as having
preliminary discussions with officials in Baja California,
Mexico.In 2005,the San Diego County Water Authority (SDCWA),
commissioned a report titled "Seawater Desalination Development
Opportunities for the San Diego/Tijuana Region."In the SDCWA
report,two sites were identified in Mexico;one was the
Rosarito Power Plant Site and the other was the La Mision Beach
Well site.See Exhibit A for these project's locations.Baja
California authorities are more inclined to go with the Rosarito
Power Plant site because they already own the land and it is
closer to the U.S.border.
With CDM's recent experience in completing the IRP for the
District,staff believes it is in the District's best interest
to have CDM further evaluate and update the Feasibility Study.
In addition to having prepared the IRP,CDM is very familiar
with District facilities and intimately familiar with the water
facilities in Tijuana and Rosarito.CDM prepared the Water
Resources Master Plan (WRMP)for CESPT,the State agency serving
Tijuana and portions of Rosarito.Mr.Salvador Lopez and Mr.
Enrique Lopez,two principals with CDM,worked on the IRP and
Tijuana's WRMP.
FISCAL IMPACT:
CDM's scope of work includes the evaluation of conveyance,
storage,treatment,and regulatory requirements to receive
serve desalinated water from a facility located in Mexico,
well as an evaluation of routing,storage,and regulatory
compliance in the United States (see Attachment B).
,{JUlr-
I
and
as
The total CIP budget for this Project is $1,000,000.The
approved Fiscal Year 2008 budget is $5,000.To date there has
been no expenditures.District Policy #06 states,"The General
Manager is authorized to redistribute funds between approved
2
projects as long as the total fiscal year budget is not exceeded
and the total budget for a specific project is not exceeded."
It is expected that half of the contract amount will be spent
within Fiscal Year 2008 and the remainder during Fiscal Year
2009.Based on a review of the departmental budget,the Project
Manager has determined that the budget will be sufficient to
fund the Otay Bi-National Desalination Feasibility Study Update
agreement.
Finance has determined that 100%funding for this project will
be available from the Expansion Fund.
STRATEGIC GOAL:
This project supports the District's Mission Statement,"To
provide safe,reliable water,recycled water,and wastewater
services to our community in an innovative,cost efficient,
water wise and environmentally responsible manner,"and the
District's Strategic Goal,"To satisfy current and future water
needs for potable,recycled,and wastewater services."
LEGAL IMPACT:
Legal Counsel reviewed District policies and determined that the
Board,at its discretion,may direct the General Manager to
enter into a non-competitive agreement for special studies.
P:\WORKING\Staff Rpts Misc\BD 3-5-08,Staff Report,Otay Bi-National Desalination Feasibility
Study Update,(RP).doc
RP:jf
Attachments:Attachment A
Attachment B
Exhibit A
3
ATTACHMENT A
SUBJECTIPROJECT:Authorization to Execute Agreement for Otay Bi-National
Desalination Feasibility Study Update with Camp Dresser &
(P2451-01101)McKee,Inc.
COMMITTEE ACTION:
The Engineering,Operations,and Water Resources Committee
reviewed this item at a meeting held on February 25,2008.The
following comments were made:
•Staff is seeking approval from the Board for execution of
an agreement with CDM to assist with the Otay Bi-National
Ocean Desalination Feasibility Study Update.
•CDM was selected to perform the Study because it is very
familiar with the District's facilities,and the City of
San Diego and City of Tijuana.
•Staff indicated Director Jaime Bonilla,a member of the Ad
Hoc International Issues Committee,and several District
Staff have met with State and local authorities from Baja
California to discuss the feasibility of this project.
•There was a question regarding sharing costs of the Study
with Mexico.It was noted that this Study will only
benefit Otay and will be funded by Otay.
Upon completion of the discussion,the Committee indicated that
this item be agendized on the consent calendar at the March 5,
2008 Board Meeting.The Committee supported Staff's
recommendation to execute an agreement with CDM.
ATTACHMENT B
Study for the Conveyance of Desalinated Water from a Bi-National
Desalination Facility to the Otay Water District Service Area
Scope of Work
Introduction:
Otay Water District (OWD)is interested in exploring the feasibility ofparticipating in
a bi-national seawater desalination plant jointly with the City ofTijuana or the Comisi6n
Estatal de Servicios Publicos de Tijuana (CESPT),Tijuana's water utility.Under this
concept,a seawater desalination facility would be located in Mexico and product water
would be delivered to Tijuana and/or Playas de Rosarito in Mexico,and to OWD in
the U.S.
A feasibility study was commissioned by the San Diego County Water Authority in 2005
in which different siting alternatives in both countries were evaluated,including two
potential sites in Mexico:at the Rosarito Power Plant,and at the Mission well site.The
purpose ofthis new study will be to further investigate the feasibility ofa joint program
in which OWD could participate and receive desalinated water from a desalination
facility located at the Rosarito site.The study will evaluate infrastructure requirements,
probable construction cost and implementation issues for the facilities required in the
U.S.to receive,store,treat and distribute the desalinated water in the OWD service area.
The study will result in a sequence ofaction items that should be implemented to further
advance the project.
This new study will rely heavily on the 2005 feasibility study and on the Tijuana and
Playas de Rosarito Water and Wastewater Master Plan (CDM,2003).
Task 1-Project Management
The study will have a duration of4 months.During this time the Consultant will provide
day-to-day project management and budget and schedule controls,and will attend two (2)
meetings at the OWD offices.Additional meetings and site visits are identified under
each task.
Task 2 -Define demands and capacities
The capacity ofthe desalination facility,and the allocation ofthe plant's capacity
between both countries,could be a function of:
•projected water supply deficits that need to be met by OWD and Tijuana with
new water sources
•the level ofdiversification in the water supply portfolio desired by each
community
1
•the physical ability ofexisting water conveyance and distribution systems to
accommodate a new water source
•Affordability and other implementation issues (e.g.permitting)
The purpose ofthis exercise will be to identify a "target"capacity for the desalination
plant from the perspective ofOWD.As a first step in defining the potential capacity of
the project,the Consultant will update OWD's projected demands and supplies from the
Integrated Resources Plan (IRP).This update will be conducted by discussing with OWD
staffany updated information or planned projects,and will not entail a detailed review of
demographic,land use,or per capita demand projections.
At the same time,the consultant will ascertain in coordination with OWD staffthe
capacity ofkey OWD infrastructure that could be used to receive,store and distribute the
desalinated water,such as the emergency connection and main storage facilities.The
ability ofthe distribution network to receive and distribute water from Mexico will be an
important consideration.
Furthermore,this discussion will attempt to define the desired level ofdiversification of
the District,and thus the desired amount ofdesalinated water.Defining this level of
diversification will be a strategic decision made by the District,and thus will require
close involvement by District staff.The IRP (CDM,2007)will be used as a guiding
document in determining the level ofdiversification desired.
A workshop will be conducted with OWD staffto discuss the target capacity and to
develop a recommendation.
The potential allocation of the project's capacity to OWD will be refined in subsequent
phases as additional information is gained regarding permitting issues,additional
treatment required in the u.s.and the hydraulic evaluation ofthe system to accommodate
this new water source.
Demands for Tijuana will not be developed and will be assumed as given.
Task 3 -Infrastructure Requirements in the U.S.
The purpose ofthis task is to identify at a general level the different infrastructure
component (e.g.treatment,conveyance)needed in the OWD service area to receive,
store,treat and distribute the desalinated water.
3.1 Additional Treatment in U.S.
While the desalination facility may be designed and operated to comply with United
States and California regulations in every manner,additional treatment may be required
inside the U.S.to provide a product water that blends appropriately with existing OWD
water supplies (e.g.Colorado River and State Water Project water)and which complies
with specific monitoring and disinfection requirements ofthe USEPA and the CDPH.
2
The consultant will identify potential treatment requirements in the U.S.,in addition to
the desalination processes conducted in Mexico.Such additional treatment may include
pH adjustment,alkalinity adjustment,additional filtration,ultraviolet disinfection,and
secondary disinfection with chlorine and/or chloramines.In addition potential
requirements for storage,impoundment,and monitoring ofthe imported water will be
identified.
This evaluation will be based on the anticipated treatment and desalination process being
considered in Mexico,as summarized in the 2005 report,and on drinking water
regulations in the U.S.The consultant will not conduct a detailed evaluation ofthe
proposed desalination process but will issue an opinion identifying any potential issues.
This task will involve an assessment ofthe classification imported desalinated water is
likely to receive by U.S.regulators,and to clarify what measures can be taken to allow
specific treatment credits to be received when carried out outside the jurisdiction ofthe
regulatory agency.The consultant will hold a meeting with California Department of
Public Health staff,ifappropriate and upon OWD's authorization,to discuss and identify
potential additional treatment,storage and monitoring requirements.
Based on the findings of this investigation,the consultant will develop a conceptual
configuration and preliminary sizing ofthe required treatment infrastructure in the U.S.
3.2 Conveyance/routing to U.S.
A key component ofthe project is the ability to safely,reliably and cost-effectively
convey the product water from the desalination facility in Rosarito to the OWD system.
The purpose ofthis task is to evaluate:(1)infrastructure required to cross the border;and
(2)conveyance and infrastructure required within the U.S.to receive,convey and store
the desalinated water.Conveyance requirements in Mexico are evaluated in the 2005
report and will be taken as given.The consultant will not evaluate any further
conveyance requirements in Mexico.
3.2.1 Evaluation ofBorder Crossing
An evaluation ofthe existing emergency connection near the Otay Mesa border crossing
will be conducted to determine ifthe existing pipeline has sufficient flow and pressure
capacity to receive water from the desalination facility and convey this water to the U.S.
In addition to the physical capacity ofthe connection,the consultant will evaluate
whether this connection can be used as part ofthis project given the need or desire to
maintain the emergency connection operational after the construction ofthe desalination
facility.The feasibility ofoperating the connection in both directions offlow will be
discussed.
A second option for conveying water across the border will be evaluated based on
capacity,constructability and permitting issues.The conceptual location of a new border
crossing will be identified.
3
3.2.2 Evaluation ofu.s.connection point
Once in the U.S.the desalinated water needs to be conveyed,stored,distributed and
monitored in accordance with applicable regulations.
It is assumed at this time that water received from Mexico has to go to a storage facility
prior to distribution to the public.At this point the quality ofthe water can be monitored
and additional treatment provided ifneeded as determined in Task 3.1.
Regulatory requirements will be considered to determine the nature ofthe U.S.
connection point.A means ofwater quality testing,and sufficient detention time to
"catch"non-conforming water prior to its introduction to the distribution system may be
necessary.Utilization and/or modification ofexisting storage facilities will be
considered.
In coordination with OWD staff during a workshop the consultant will identify and
evaluate one potential delivery point.Facilities needed to convey and store water will be
sized and located at a preliminary level,including conceptual pipeline alignments,
volume ofstorage requirements,and pumping requirements.
Task 4-Recommendations
Based on the options short-listed above,a project concept will be developed,including an
opinion ofprobable construction cost and a list ofaction items required to further develop
this project.
4.1 Infrastructure requirements
The preliminary size/capacity ofeach major infrastructure component will be defined
based on the analysis oftasks 2 and 3 above.Size and capacity information will be
limited to preliminary length and diameter for major conveyance infrastructure;capacity
oftreatment facilities and key unit processes (e.g.additional disinfection in the U.S.);etc.
Preliminary design activities will not be conducted.
4.2 Opinion of probable construction cost
Based on the preliminary dimension ofkey facilities,and by applying unit costs and other
factors (e.g.contingencies),an opinion ofprobable construction cost will be developed
for the concept project under consideration.
4.3 Environmental regulations and permits
A preliminary assessment of environmental and permitting issues will be conducted.The
purpose ofthis activity is to identify potential issues or constraints that require further
consideration and warrant special attention in subsequent planning phases.The
evaluation will focus only on the U.S.The purpose ofthis task is not to develop an
environmental assessment document.
4
4.4 Institutional issues
Institutional issues and potential constraints will be identified for each alternative.
Potential issues include approval by u.s.and California regulatory agencies for the
distribution ofdesalinated water imported from Mexico,bi-national issues related to the
export ofwater resources,permitting and monitoring requirements,etc.
4.5 Next steps
The consultant will develop a list ofactivities that need to be conducted to further
develop the bi-national desalination project.Activities may include additional technical
evaluations,environmental constraints analysis,and regulatory and permitting
coordination.
Task 5 -Report
A briefdraft report will be prepared summarizing the evaluation process and the
recommended alternative.A final report will be prepared in which comments from OWD
will be incorporated.
5
FEE PROPSAL
Estimated Hours EstimatedCosts
Project Sr.Jr.DesignerlD Contract Admin Total
SrTechReview Mana!!er Ene;ineer Ene;ineer En!!ineer rafter Admin.Assist.Hours Total Lahor ODC's OP's Total ($)
$200 $175 $170 $135 $115 $100 $95 $70
Task1 ProiectMana!!ement 0 16 8 8 0 0 12 6 50 6800 100 0 6900
General ProiectManagemeut (16weeks)8 12 4 24 $2,820 $0 $2,820
Progressmeetings(2)8 8 8 2 26 $3,980 $100 $0 $4,080
Task 2 Define demandcapacities 0 14 24 24 0 0 0 0 62 9770 100 1 9,871
Update demand/supplyandproiections 4 8 8 20 $3,140 $0 $3,140
Defiuecanacitvofkev infrastructure 2 8 8 18 $2,790 $0 $2,790
Workshon with OWDstaff 8 8 8 24 $3,840 $100 $1 $3,941
Task3 Infrastructurerequirementsinthe U.S.4 10 48 56 0 24 0 0 142 20,670 0 0 20,670
3.1 Additional treatment inU.s.4 4 24 24 8 64 $9,620 $9,620
3.3 Convevance routing to U.s.
3.2.1 Evaluation ofBorder Crossing 2 8 8 18 $2,790 $2,790
3.2.2 EvaluationofUS ConnectionPoint 4 16 24 16 60 $8,260 $8,260
Task4 Recommendations 32 30 80 64 0 0 0 0 206 33,890 0 0 33,890
4.1 Infrastructue requirements 8 16 16 40 $6,280 $6,280
4.2 Opinion ofprobable construction cost 24 4 16 44 $8,220 $8,220
4.3 Environmeutalregulations andpermits 2 16 16 34 $5,230 $5,230
4.4 Institutional issues 8 16 16 40 $6,280 $6,280
4.5 Next stens 8 8 16 16 48 $7,880 $7,880
Task 5 Report 0 24 40 56 0 12 12 0 144 20,900 1000 0 21,900
Draftreport 16 24 40 8 8 96 $13,840 $500 $14,340
Final renort 8 16 16 4 4 48 $7,060 $500 $7,560
Total 36 94 200 208 0 36 24 6 604 92,030 1,200 1 93,231
Markuns $120 $0
Totals $1,320 $1
GRAND TOTAL $94,552
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EXHIBIT A
AGENDA ITEM 6d
W.O.lG.F.NO:
MEETING DATE:TYPE MEETING:
SUBMITTED BY:
APPROVED BY:
(Chief)
APPROVED BY:
(Ass!.GM):
STAFF REPORT
Regular Board .~
Sean Prendergast,tJ .
Payroll/AP su~~or
Joseph R.Bea~h~m,Chief Financial Officer
German Al~Assistant General Manager
March 5,2008
DIV.NO.All
SUBJECT:Director's Expenses for the 2nd Quarter of Fiscal Year 2008
GENERAL MANAGER'S RECOMMENDATION:
This is an informational item only.
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To inform the Board of the Director's expenses for the 2nd
quarter of Fiscal Year 2008.
ANALYSIS:
The Director's expense information is being presented in order
to comply with State law.(See Attachment B for Summary and C-H
for Details.)
FISCAL IMPACT:
None.
STRATEGIC GOAL:
Prudently manage District funds.
LEGAL IMPACT:
State law.
Attachments:
A)Committee Action Form
B)Director's Expenses and per Diems
C-H)Director's Expenses Detail
ATTACHMENT A
,"""",.,.,
SUBJECT/PROJECT:Director's Expenses for the 2nd Quarter of Fiscal Year 2008
COMMITTEE ACTION:
This item was received by the Finance,Administrative and
Communications Committee on February 26,2008.The committee
requested a correction on page 3 of Attachment E.Director
Breitfelder was not able to attend the Asian Business
Association meeting held in November 2007 and a staff member had
attended instead.It was requested that the report be updated.
The committee supported presentation to the full board on the
consent calendar.
Y:\Board\CurBdPkg\FINANCE\StfRptDirExp030508.AttachmentA.doc
ATTACHMENT B
BOARD OF DIRECTORS'
EXPENSES AND PER-DIEMS
BOARD OF DIRECTORS MEETING
MARCH 5,2008
Policy 8 requires that staff present the Expenses and
Per-Diems for the Board of Directors on a Quarterly
basis:
•Fiscal Year 2008,2nd Quarter
•The expenses are shown in detail by Board
member,month and expense type.
•This presentation is in alphabetical order.
•This information was presented to the Finance,
Administration,and Communications Committee
on February 26,2008
Board of Directors'Expenses and Per-Diems
Fiscal Year 2008 Quarter 2 (Oct 07-Dec 07)
•Director Bonilla
•Director Breitfelder
•Director Croucher
•Director Lopez
•Director Robak
•Total
0.00
$3,673.44
$800.00
$1,502.06
$2,373.66
$8,349.16
Director Bonilla
Fiscal Year 2008 Quarter 2
Oct 07 Nov 07 Dec 07 Qtr2
•Mileage Business
•Mileage Commute
•Conference
•Travel
•Director's Fees
•
•Monthly Totals 0.00 0.00 0.00
•Quarterly Total 0.00
•Meetings Attended Director Bonilla does not request
•Meetings Paid Per-Diem reimbursements.
•Fiscal Year-to-Date 2008 (Jul 07-Dec 07)0.00
Director Breitfelder
Fiscal Year 2008 Quarter 2
Oct 07 Nov 07 Dec 07 Qtr2
•Mileage Business 127.07 190.61 74.21
•Mileage Commute 43.65 36.38 58.20
•Seminars &Travel 721.32
•Director's Fees 700.00 900.00 700.00
•Business Meetings 65.00 32.00 25.00
•Monthly Totals 935.72 1,880.31 857.41
•Quarterly Total
•Meetings Attended
•Meetings Paid
14
7
15
9
13
7
3,673.44
Fiscal Year-to-Date 2008 (Jul 07-Dec 07)6,620.11
Director Croucher
Fiscal Year 2008 Quarter 2
Oct 07 Nov 07 Dec 07 Qtr2
•Mileage Business
•Mileage Commute
•Director's Fees 200.00 300.00 300.00
•Business Meeting
•Monthly Totals 200.00 300.00 300.00
•Quarterly Total 800.00
•Meetings Attended 3 5 4
•Meetings Paid 2 3 3
•Fiscal Year-to-Date 2008 (Jul 07-Dec 07)2,100.00
Director Lopez
Fiscal Year 2008 Quarter 2
Oct 07 Nov 07 Dec 07 Qtr2
•Mileage Business 140.65
•Mileage Commute 22.31 19.40 9.70
•Business Meetings 110.00
•Director's Fees 400.00 600.00 200.00
•Monthly Totals 532.31 760.05 209.70
•Quarterly Total
•Meetings Attended
•Meetings Paid
4
4
6
6
2
2
1,502.06
•Fiscal Year-to-Date 2008 (Jul 07-Dec 07)4,974.68
Director Robak
Fiscal Year 2008 Quarter 2
Oct 07 Nov 07 Dec 07 Qtr2
•Mileage Business 83.24 144.53 26.19
•Mileage Commute 3.88 3.88 1.94
•Director's Fees 800.00 800.00 400.00
•Business Meetings 110.00
•Monthly Totals 997.12 948.41 428.13
•Quarterly Total
•Meetings Attended
•Meetings Paid
10
8
9
8
6
4
2,373.66
Fiscal Year-to-Date 2008 (Jul 07-Dec 07)5,739.52
Board of Directors'Expenses and Per Diems
Fiscal Year 2008 to Date (luI 07 -Dec 07)
•Director Bonilla
•Director Breitfelder
•Director Croucher
•Director Lopez
•Director Robak
•Total
0.00
$6,620.11
$2,100.00
$4,974.68
$5,739.52
$19,434.31
Board of Directors'Expenses and Per Diems
*Projected Fiscal Year 2008 (Jul 07-Jun 08)
•Director Bonilla
•Director Breitfelder
•Director Croucher
•Director Lopez
•Director Robak
•Total
0.00
$13,540.00
$4,200.00
$9,949.00
$11,479.00
$38,868.00
•*Based on actual numbers as of 2nd quarter
ATTACHMENT C
SECTIONC
OTAY WATER DISTRICT
ADMINISTRATIVE EXPENSES -BOARD
July 1,2007 -December 31,2007
Jul-07 Aug-07 Sep-07 Oct-07 Nov-07 Dec-07 Jau-08 Feb-08 Mar-OS Apr-08 May-08 Jun-08 Total
1 2 3 4 5 6 7 8 9 10 11 12
JAIMEBONILLA(DETAILEDIN SECTIOND):
5211 Mileage -Commuting
5211 Mileage -Business
5212 Travel
5214 Business meetings
5114 Director's fees
5241 Telephone
5213 Seminars andconferences
Total
LARRYBREITFELDER(DETAILEDINSECTIONE):
5211 Mileage -Commuting 29.10 72.75 58.20 43.65 36.38 58.20 298.28
5211 Mileage -Business 104.76 53.35 96.52 127.07 190.61 74.21 646.51
5212 Travel 721.32 721.32
5214 Businessmeetings 65.00 42.00 50.00 65.00 32.00 25.00 279.00
5114 Director's fees 700.00 700.00 800.00 700.00 900.00 700.00 4,500.00
5241 Telephone
5213 Seminars and conferences 175.00 175.00
Total 898.86 868.10 1,17972 935.72 1,880.31 857.41 6,620.11
GARY D.CROUCHER(DETAILED IN SECTION F):
5211 Mileage-Commuting
5211 Mileage-Business
5212 Travel
5214 Business meetings
5114 Director's fees 400.00 500.00 400.00 200.00 300.00 300.00 2,100.00
5241 Telephone
5213 Seminars and conferences
Total 400.00 500.00 400.00 200.00 300.00 300.00 2,100.00
JOSE LOPEZ(DETAILEDINSECTION G):
5211 Mileage -Commuting 9.70 29.10 29.10 22.31 19.40 9.70 119.31
5211 Mileage-Business 32.01 25.00 140.65 197.66
5212 Travel 219.60 219.60
5214 Businessmeetings 20.00 110.00 130.00
5281 Director's fees 300.00 600.00 700.00 400.00 600.00 200.00 2,800.00
5241 Telephone
5213 Seminarsand conferences 1,508.11 1,508.11
Total 309.70 681.11 2,481.81 532.31 760.05 209.70 4,974.68
MARKROBAK(DETAILED INSECTIONH):
5211 Mileage -Commuting 1.94 5.82 3.88 3.88 1.94 17.46
5211 Mileage -Business 72.27 62.83 83.24 144.53 26.19 389.06
5212 Travel 317.60 317.60
5214 Business meetings 40.00 110.00 150.00
5114 Director's fees 500.00 800.00 800.00 800.00 400.00 3,300.00
5241 Telephone
5213 Seminars and conferences 1,515.40 1,515.40
5231 Books,Periodicals and Subscriptions 50.00 50.00
Total 664.21 2,701.65 997.12 948.41 428.13 5,739.52
TOTALS:
5211 Mileage-Commuting 40.74 101.85 93.12 69.84 59.66 69.84 435.05
5211 Mileage-Business 177.03 85.36 184.35 210.31 475.79 100.40 1,233.23
5212 Travel 537.20 721.32 1,258.52
5214 Businessmeetings 105.00 62.00 50.00 285.00 32.00 25.00 559.00
5114 Director1s fees 1,900.00 1,800.00 2,700.00 2,100.00 2,600.00 1,600.00 12,700.00
5241 Telephone
5213 Seminars and conferences 3,198.51 3,198.51
5231 Books,Periodicals and Subscriptions 50.00
Total 2049.21 763.18 2665.15 3888.77 1795.24 19434.31
OTAY WATER DISTRICT
SUMMARY -BOARD OF DIRECTORS EXPENSES
FOR THE PERIOD JULY 1,2007 THROUGH DECEMBER 31,2007
ATTACHMENT D
SECTION D
DIRECTOR'S NAME:JAIME BONIlLA
F:/Dec07 2 of 15 Printed Date:2127/2008
OTAY WATER DISTRICT
SUMMARY -BOARD OF DIRECTORS EXPENSES
FOR THE PERIOD JULY 1,2007 THROUGH DECEMBER 31,2007
ATTACHMENT E
SECTION E
DIRECTOR'S NAME:BREITFELDER,LARRY
Account Name Date Descriptions Amount
Business meetings
07/17/07
COUNCIL OF WATER UTILITIES $25.00
07/19/07
WATER AGENCIES ASSOCIATION 40.00
08/16/07
AUGUST BUSINESS AFTER HOURS 10.00
CSDA QUARTERLY MEETING 32.00
09/18/07
COUNCIL OF WATER UTILITIES 25.00
REGISTRATION MEETING-JULY 17,2007 25.00
11/15/2007
CSDA QUARTERLY MEETING 32.00
10/16/2007
COUNCIL OF WATER UTILITIES 25.00
10/18/2007
WATER AGENCIES ASSOCIATION 40.00
12/18/2007
COUNCIL OF WATER UTILITIES 25.00
Director's fees
07/10/07
REGULAR BOARD MEETING 100.00
07/11/07
CAC MODEL ORDINANCE COMMISSION 100.00
07/17/07
COUNCIL OF WATER UTILITIES 100.00
07/19/07
WATER AGENCIES ASSOCIATION 100.00
07/20/07
JOINT AGENCIES BOARD MEETING 100.00
07/23/07
GAS ACTION COMMITTEE 100.00
07/24/07
FINANCE &ADMINISTRATIVE COMMITTEE MEETING 100.00
08/01/07
REGULAR BOARD MEETING 100.00
08/02/07
METRO COMMISSION
F:lDec 07LARRY Page NO.3 of 15 Pages Printed Date:2/27/2008
OTAY WATER DISTRICT
SUMMARY -BOARD OF DIRECTORS EXPENSES
FOR THE PERIOD JULY 1,2007 THROUGH DECEMBER 31,2007
ATTACHMENT E
SECTION E
DIRECTOR'S NAME:BREITFELDER,LARRY
Account Name Date Descriptions Amount
Business meetings
08/16/07
MODEL ORDINANCE COMMITIEE MEETING 100.00
08/20/07
SPECIAL BOARD OF DIRECTORS MEETING 100.00
08/21/07
TAXPAYER ASSOCIATION WATER PANEL DISTRICT 100.00
08/22/07
FINANCE &ADMINISTRATIVE COMMITIEE MEETING 100.00
08/24/07
GM CONTRACT AD HOC COMMITIEE 100.00
08/30/07
AD HOC MEETING -FENTON BUSINESS CENTER 100.00
09/05/07
REGULAR BOARD MEETING 100.00
09/07/07
MODEL ORDINANCE COMMITIEE MEETING 100.00
09/14/07
AD HOC MEETING -FENTON BUSINESS CENTER 100.00
09/17/07
FINANCE &ADMINISTRATIVE COMMITIEE MEETING 100.00
09/18/07
COUNCIL OF WATER UTILITIES 100.00
09/20/07
PATHS TO PARTNERSHIP FORUM (CONSTRUCTION 100.00
OUTREACH)
09/24/07
WATER CONSERVATION GARDEN COMMITIEEMEETING 100.00
09/25/07
SPECIAL BOARD OF DIRECTORS MEETING 100.00
11/15/2007
CSDA QUARTERLY MEETING 100.00
10/3/2007
REGULAR BOARD MEETING 100.00
10/9/2007
SPECIAL BOARD OF DIRECTORS MEETING 100.00
10/12/2007
WATER CONSERVATION SUMMIT 100.00
10/16/2007
COUNCIL OF WATER UTILITIES 100.00
10/18/2007
WATER AGENCIES ASSOCIATION 100.00
F:/Dec 07LARRY Page NO.4 of 15 Pages Printed Date:2/27/2008
OTAY WATER DISTRICT
SUMMARY -BOARD OF DIRECTORS EXPENSES
FOR THE PERIOD JULY 1,2007 THROUGH DECEMBER 31,2007
ATTACHMENT E
SECTION E
DIRECTOR'S NAME:BREITFELDER,LARRY
Account Name Date Descriptions Amount
Business meetings
10/29/2007
FINANCE &ADMINISTRATIVE COMMITIEE MEETING 100.00
10/30/2007
AD HOC MEETING -FENTON BUSINESS CENTER 100.00
11/6/2007
FY 09-11 DISTRICT'S STRATEGIC PLAN WITH DOUG 100.00
SPIERS OF WESTIN ENGINEERING
11/7/2007
REGULAR BOARD MEETING 100.00
11/19/2007
SPECIAL BOARD OF DIRECTORS MEETING 100.00
11/26/2007
FINANCE &ADMINISTRATIVE COMMITIEE MEETING 100.00
11/27/2007
SEMI-ANNUAL ACWA CONFERENCE IN PALM SPRINGS 100.00
11/28/2007
SEMI-ANNUAL ACWA CONFERENCE IN PALM SPRINGS 100.00
11/29/2007
SEMI-ANNUAL ACWA CONFERENCE IN PALM SPRINGS 100.00
11/30/2007
SEMI-ANNUAL ACWA CONFERENCE IN PALM SPRINGS 100.00
12/3/2007
AD HOC GM REVIEW 100.00
12/5/2007
REGULAR BOARD MEETING 100.00
12/10/2007
CAC MODEL ORDINANCE COMMISSION 100.00
12/11/2007
MEETING -STATE MODEL ORDINANCE MEETING 100.00
12/13/2007
OTAY INFRASTRUCTURE TOUR 100.00
12/17/2007
FINANCE &ADMINISTRATIVE COMMITIEE MEETING 100.00
12/18/2007
COUNCIL OF WATER UTILITIES 100.00
F:/Dec 07LARRY Page No.5 of 15 Pages Printed Date:2/27/2008
OTAY WATER DISTRICT
SUMMARY -BOARD OF DIRECTORS EXPENSES
FOR THE PERIOD JULY 1,2007 THROUGH DECEMBER 31,2007
ATTACHMENT E
SECTION E
DIRECTOR'S NAME:BREITFELDER,LARRY
Account Name Date Descriptions Amount
Business meetings
Mileage -Business
07/31/07
MEETING -JULY 17,11,19,20,&23 104.76
08/31/07
MEETING -AUGUST 3 &16 53.35
09/30/07
MEETING -SEPTEMBER 7,18,20 &24 96.52
10/31/2007
MEETING -Oct.9,12 &16,2007 127.07
12/31/2007
MEETING -Dec.10,11 &17,2007 74.21
11/31/2007
MEETING -Nov.6,15,27,28,29 &30,2007 190.61
Mileage -Commuting
07/31/07
MEETING -JULY 10 &24,2007 29.10
08/31/07
MEETING -AUGUST 2,20, 22,24 &30,2007 72.75
09/30/07
MEETING -SEPTEMBER 5,14,17 &25 58.20
10/31/2007
MEETING -Oct.7,29 &30,2007 43.65
11/30/2007
MEETING -Nov.7,19 &26,2007 36.38
12/31/2007
MEETING -Dec.3,5,13,&17,2007 58.20
Seminars and conferences
9/20/2007
REGISTRATION FEE -PATHS TO PARTNERSHIPS 25.00
09/28/07
ECONOMIC SUMMIT -SEPTEMBER 28,2007 150.00
F:/Dec 07LARRY Page NO.6 of 15 Pages Printed Date:2/27/2008
OTAY WATER DISTRICT
SUMMARY -BOARD OF DIRECTORS EXPENSES
FOR THE PERIOD JULY 1,2007 THROUGH DECEMBER 31,2007
ATTACHMENT E
SECTION E
DIRECTOR'S NAME:BREITFELDER,LARRY
Account Name Date Descriptions Amount
Business meetings
11/30/2007
HOTEL ACCOMMODATIONS -ACWA CONFERENCE NOV.
7 -
721.32
Grand Total $6,620.11
F:/Dec 07LARRY Page No.7 of 15 Pages Printed Date:2/27/2008
OTAY WATER DISTRICT
SUMMARY -BOARD OF DIRECTORS EXPENSES
FOR THE PERIOD JULY 1,2007 THROUGH DECEMBER 31,2007
ATTACHMENT F
SECTION F
DIRECTOR'S NAME CROUCHER,GARY
Account Name Date Descriptions Amount
Director's fees
Director's fees Total
7/9/2007
7/10/2007
7/18/2007
7/20/2007
8/1/2007
8/17/2007
8/20/2007
8/21/2007
8/27/2007
9/5/2007
9/11/2007
9/13/2007
9/25/2007
10/3/2007
10/9/2007
11/7/2007
11/19/2007
11/26/2007
12/5/2007
12/12/2007
12/14/2007
EMPLOYEE NEGOTIATIONS/AD HOC COMMITTEE
REGULAR BOARD MEETING
ENGINEERING &OPERATIONS COMMITTEE MEETING
JOINT AGENCIES BOARD MEETING
REGULAR BOARD MEETING
EMPLOYEE NEGOTIATIONS/AD HOC COMMITTEE
ENGINEERING &OPERATIONS COMMITTEE MEETING
TAXPAYER ASSOCIATION WATER PANEL DISTRICT
AD HOC NEGOTIATIONS
REGULAR BOARD MEETING
MEETING WITH GENERAL MANAGER
ENGINEERING &OPERATIONS COMMITTEE MEETING
SPECIAL BOARD OF DIRECTORS MEETING
REGULAR BOARD MEETING
BOARD MEETING ANNUAL REVIEW
REGULAR BOARD MEETING
SPECIAL BOARD OF DIRECTORS MEETING
ENGINEERING &OPERATIONS COMMITTEE MEETING
REGULAR BOARD MEETING
FY 09-11 DISTRICT'S STRATEGIC PLAN WITH DOUG
SPIERS OF WESTIN ENGINEERING
$100.00
100.00
100.00
100.00
100.00
100.00
100.00
100.00
100.00
100.00
100.00
100.00
100.00
100.00
100.00
100.00
100.00
100.00
100.00
100.00
100.00
2,:I,QQ.QQ
Grand Total $2,100.00
F:/Dec 07 8 of 15 Printed Date:2/27/2008
OTAY WATER DISTRICT
SUMMARY -BOARD OF DIRECTORS EXPENSES
FOR THE PERIOD JULY 1,2007 THROUGH DECEMBER 31,2007
ATTACHMENT G
SECTION G
DIRECTOR'S NAME:LOPEZ,JOSE
Account Name Date Descriptions Amount
8/16/2007
10/16/2007
10/18/2007
AUGUST BUSINESS AFTER HOURS
SAN DIEGO EAST COUNTY MEETING
REGISTRATION FEE -WEFTEC CONFERENCE
WATER AGENCIES ASSOCIATION
$10.00
10.00
70.00
40.00
7/9/2007
EMPLOYEE NEGOTIATIONS/AD HOC COMMITTEE 100.00
7/10/2007
REGULAR BOARD MEETING 100.00
7/18/2007
ENGINEERING &OPERATIONS COMMITTEE MEETING 100.00
8/1/2007
REGULAR BOARD MEETING 100.00
8/16/2007
WATER CONSERVATION GARDEN/EAST COUNTY CHAMBER 100.00
8/17/2007
EMPLOYEE NEGOTIATIONS/AD HOC COMMITTEE 100.00
8/20/2007
ENGINEERING &OPERATIONS COMMITTEE MEETING 100.00
8/21/2007
WATER PANELISTS PRESENTATION 100.00
8/31/2007
OWD TOUR-CV 100.00
9/5/2007
REGULAR BOARD MEETING 100.00
9/9/2007
NATIONAL WATEREUSE CONFERENCE 100.00
9/10/2007
NATIONAL WATEREUSE CONFERENCE 100.00
9/11/2007
NATIONAL WATEREUSE CONFERENCE 100.00
9/12/2007
NATIONAL WATEREUSE CONFERENCE 100.00
9/14/2007
ENGINEERING &OPERATIONS COMMITTEE MEETING 100.00
9/25/2007
SPECIAL BOARD OF DIRECTORS MEETING 100.00
10/3/2007
REGULAR BOARD MEETING 100.00
10/9/2007
SPECIAL BOARD OF DIRECTORS MEETING 100.00
10/12/2007
F:/Dec 07 9 of 15 Printed Date:2/27/2008
OTAY WATER DISTRICT
SUMMARY -BOARD OF DIRECTORS EXPENSES
FOR THE PERIOD JULY 1,2007 THROUGH DECEMBER 31,2007
ATTACHMENT G
SECTION G
DIRECTOR'S NAME:LOPEZ,JOSE
Account Name Date Descriptions Amount
10/12/2007 WATER CONSERVATION SUMMIT 100.00
10/29/2007
FINANCE &ADMINISTRATIVE COMMITTEE MEETING 100.00
11/7/2007
REGULAR BOARD MEETING 100.00
11/19/2007
SPECIAL BOARD OF DIRECTORS MEETING 100.00
11/26/2007
ENGINEERING &OPERATIONS COMMITTEE MEETING 100.00
11/28/2007
SEMI-ANNUAL ACWA CONFERENCE IN PALM SPRINGS 100.00
11/29/2007
SEMI-ANNUAL ACWA CONFERENCE IN PALM SPRINGS 100.00
11/30/2007
SEMI-ANNUAL ACWA CONFERENCE IN PALM SPRINGS 100.00
12/31/2007
ENGINEERING &OPERATIONS COMMITTEE MEETING 100.00
REGULAR BOARD MEETING 100.00
8/31/2007
9/12/2007
11/30/2007
MEETING -Auqust 16 &21,2007
PARK,SHUTTLE &FLY AIRPORT PARKING
MEETING -Noy.28,29,&30 2007
32.01
25.00
140.65
7/31/2007
MEETING -July 10 2007 9.70
8/31/2007
MEETING -Auqust 1.20 &31.2007 29.10
9/30/2007
MEETING -SEPTEMBER 5,14 &25,2007 29.10
10/31/2007
MEETING -Oct.3 &9 2007 22.31
11/30/2007
MEETING -Noy.7 &19 2007 19.40
12/31/2007
MEETING -Dec.5 &14,2007 9,70
F:/Dec 07
9/8/2007
9/9/2007
DINNER -WATEREUSE CONFERENCE
SUPER SHUTTLE FROM AIRPORT TO HOTEL
10 of 15
11.25
13.00
Printed Date:2/27/2008
OTAY WATER DISTRICT
SUMMARY -BOARD OF DIRECTORS EXPENSES
FOR THE PERIOD JULY 1,2007 THROUGH DECEMBER 31,2007
ATTACHMENT G
SECTION G
DIRECTOR'S NAME:LOPEZ,JOSE
Account Name Date Descriptions Amount
9/9/2007
9/11/2007
9/12/2007
9/30/2007
9/30/2007
BREAKFAST -WATEREUSE CONFERENCE
DINNER -WATEREUSE CONFERENCE
DINNER -WATEREUSE CONFERENCE
LUNCH -WATEREUSE CONFERENCE
A-1 TAXI &LIMO
LUNCH -WATEREUSE CONFERENCE
HOTEL ACCOMMODATIONS -NATIONAL WATEREUSE
CONFERENCE SEPT.9-12.2007
REGISTRATION FEE -22ND ANNUAL WATEREUSE SYMPOSIUM
AIRFARE TO ATLANTA GEORGIA FOR WATEREUSE SYMPOSIUM
T -
18.14
13.00
23.31
11.25
14.00
12.25
801.92
590.00
219.60
Grand Total $4,974.68
F:/Dec 07 11 of 15 Printed Date:2/27/2008
OTAY WATER DISTRICT
SUMMARY -BOARD OF DIRECTORS EXPENSES
FOR THE PERIOD JULY 1,2007 THROUGH DECEMBER 31,2007
ATTACHMENT H
SECTION H
DIRECTOR'S NAME:ROBAK,MARK
07/19/07
10/16/2007
10/18/2007
WATER AGENCIES ASSOCIATION
REGISTRATION FEE -WEFTEC CONFERENCE
WATER AGENCIES ASSOCIATION
$40.00
70.00
40.00
07/10/07
REGULAR BOARD MEETING 100.00
07/11/07
WATER CONSERVATION GARDEN COMMITIEE MEETING 100.00
07/12/07
METRO COMMISSION
07/19/07
WATER AGENCIES ASSOCIATION 100.00
07/20/07
JOINT AGENCIES BOARD MEETING 100.00
07/24/07
FINANCE &ADMINISTRATIVE COMMITIEE MEETING 100.00
09/05/07
REGULAR BOARD MEETING 100.00
09/17/07
FINANCE &ADMINISTRATIVE COMMITIEE MEETING 100.00
09/25/07
SPECIAL BOARD OF DIRECTORS MEETING 100.00
09/11/07
NATIONAL WATEREUSE CONFERENCE 100.00
09/09/07
NATIONAL WATEREUSE CONFERENCE 100.00
09/10/07
NATIONAL WATEREUSE CONFERENCE 100.00
09/12/07
NATIONAL WATEREUSE CONFERENCE 100.00
09/06/07
GARDEN EXECUTIVE DIRECTOR MEETING 100.00
F:/Dec 07MARK Page No.12 of 15 Pages Printed Date:2/27/2008
OTAV WATER DISTRICT
SUMMARY -BOARD OF DIRECTORS EXPENSES
FOR THE PERIOD JULY 1,2007 THROUGH DECEMBER 31,2007
DIRECTOR'S NAME:ROBAK,MARK
WATER CONSERVATION GARDEN COMMITIEE MEETING 100.00
10/2/2007
MEETING WITH AUDIT AD-HOC COMMITIEE AND GARDEN AUDITO 100.00
10/3/2007
REGULAR BOARD MEETING 100.00
10/4/2007
METRO COMMISSION
10/9/2007
SPECIAL BOARD OF DIRECTORS MEETING 100.00
10/10/2007
WATER CONSERVATION GARDEN COMMITIEE MEETING 100.00
10/12/2007
2ND ANNUAL WATER CONSERVATION SUMMIT AT USD 100.00
10/16/2007
WEFTEC CONFERENCE -SAN DIEGO CONVENTION CENTER 100.00
10/18/2007
WATER AGENCIES ASSOCIATION 100.00
10/29/2007
FINANCE &ADMINISTRATIVE COMMITIEE MEETING 100.00
11/6/2007
FY 09-11 DISTRICT'S STRATEGIC PLAN WITH DOUG SPIERS OF 100.00
WESTIN ENGINEERING
11/7/2007
REGULAR BOARD MEETING 100.00
11/19/2007
SPECIAL BOARD OF DIRECTORS MEETING 100.00
11/26/2007
FINANCE &ADMINISTRATIVE COMMITIEE MEETING 100.00
11/28/2007
SEMI-ANNUAL ACWA CONFERENCE IN PALM SPRINGS 100.00
11/29/2007
SEMI-ANNUAL ACWA CONFERENCE IN PALM SPRINGS 100.00
11/30/2007
SEMI-ANNUAL ACWA CONFERENCE IN PALM SPRINGS 100.00
12/5/2007
REGULAR BOARD MEETING 100.00
12/11/2007
IRRIGATION ASSOCIATION ANNUAL CONVENTION 100.00
12/12/2007
WATER CONSERVATION GARDEN COMMITIEE MEETING 100.00
12/17/2007
FINANCE &ADMINISTRATIVE COMMITIEE MEETING 100.00
F:/Dec 07MARK
07/31/07
Page No.13 of 15 Pages Printed Date:2/27/2008
OTAV WATER DISTRICT
SUMMARY -BOARD OF DIRECTORS EXPENSES
FOR THE PERIOD JULY 1,2007 THROUGH DECEMBER 31,2007
DIRECTOR'S NAME:ROBAK,MARK
MEETING -SEPTEMBER 5,8,12 &25
09/12/07
PARK,SHUTILE &FLY AIRPORT PARKING
10/16/2007
PARKING -WEFTEC AT HILTON CONVENTION CENTER
10/31/2007
MEETING -Oct.2,3,4,9,10, 12,16,29 &30 2007
11/30/2007
MEETING -Noy.7,15,19,26,28 &302007
12/31/2007
MEETING -Dec.5,11,12,&17 2007
37.83
25.00
10.00
73.24
144.53
26.19
07/31/07
MEETING -July 10,2007
09/30/07
MEETING -SEPTEMBER 5,17,&25
11/29/2007
MEETING -Oct.3 &29,2007
11/30/2007
MEETING -Noy.7 &19,2007
12/5/2007
MEETING -Dec.2007
1.94
5.82
3.88
3.88
1.94
09/30/07
REGISTRATION FEE -22ND ANNUAL WATEREUSE SYMPOSIUM ON 590.00
SEPT.9-12.2007
HOTEL ACCOMMODATIONS -NATIONAL WATEREUSE 801.92
CONFERENCE SEPT.9-12.2007
09/11/07
DINNER -WATEREUSE CONFERENCE 23.31
LUNCH -WATEREUSE CONFERENCE 11.25
09/09/07
BREAKFAST -WATEREUSE CONFERENCE 18.14
DINNER -WATEREUSE CONFERENCE 15.00
09/12/07
DINNER -WATEREUSE CONFERENCE 6.09
A-l TAXI &LIMO 14.00
LUNCH -WATEREUSE CONFERENCE 11.45
09/08/07
SUPER SHUTILE FROM AIRPORT TO HOTEL 13.00
DINNER -WATEREUSE CONFERENCE 11.25
F:/Dec 07MARK Page No.14 of 15 Pages Printed Date:2/27/2008
OTAY WATER DISTRICT
SUMMARY -BOARD OF DIRECTORS EXPENSES
FOR THE PERIOD JULY 1,2007 THROUGH DECEMBER 31,2007
DIRECTOR'S NAME:ROBAK,MARK
Account Name Date Descriptions Amount
09/30/07
AIRFARE TO ATLANTA GEORGIA FOR WATEREUSE SYMPOSIUM ON
Illllll!Il'!;II!!II!!!!II'i!!!I!!,I!S PT 9-0
317.60
SUBSCRIPTION RENEWAL -WESTERN WATER YEAR 2007 50.00
Grand Total $5,739.52
F:/Dec 07MARK Page No.15 of 15 Pages Printed Date:2/27/2008
/0/Dt.;;O .Z-I LJ / ..?~O /V I
I (,)0 tJ .2--/(/I .!?rfl-//CJ 6:J-
OTAY WATER DISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM
EXHIBIT B
Pay To:L-Q/{V'V
/
Employee Number:
(b N-l±-fiikY'
70/3
Period Covered:
INSTRUCTIONS ON REVERSE
Total Mileage Claimed:
Total Meeting Per Diem:
($100 per meeting)
1:1 4"")'1.\~J '.-T i~/1 fl ~I
3>;;1-miles .i /11 1(';;
GMReceipt:--r=:..:...:.-.:.......JII------------Date:1Z./~/z007
I I 7
ITEM DATE MEETING PURPOSE /ISSUES MILEAGE MILEAGE
\r).,...I'AJ\/1L,~r AJ.\DISCUSSED HOME to OWD OTHER
OJ roc-;OWD to HOME LOCATIONS
-I 2.>00V()0",(\I
~,.J
Ce'...l.~30..,~~v /l1.1 C1 'f-J.OW~)I ~l1t.(.;, c f)\MQrfLJrO./)~tl/n Co/l<;tUv ~,I ,
,
'--(0ifV"t /1-\""1 I ~il ~~<
F?~Ac-c-lUU.UO=J(
l~S"(1,~t~--V '/uU·UCH:!
../l'~c,,,,,-,,-,,.\Vv'c..k/'r l-hr(,'+if u·*(5L(
-/H(\t'akF fA.t.JA Cv It-s)Pc qy
C.V LC-/f1"~"J-
0'*'lS 11k:.
~f /.(Lf 30-+\1-l.u,30-+2£1 I y/.,q A()VV't)30'+
/~Ci "V-OW lJ PI\ML.L 9 d •,;(30
/'70 own fu~~5°v 90·),
)0 C\J C~r Ff)C-U.4i:3::5U=X i
~--
FOR OFFICE USE:TOTAL MILEAGE REIMBURSEMENT:$,_
f07 DEC 10 PN 2=04
fJ/2J 000 '/.6100{),pO /.51./-O /U /
Mot)0 ~I /8 /000'2-10/~5;;2//()::J-EXHIBIT B
OTAY WATER DISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORl.\-I
Pay To:Period Covered:
Employee Number:To:I J\->O-Of
0'4850=..t
~36'3'/5*~
~(P g miles
$qOo.o~
Total Mileage Claimed:
.J 30.Total Meeting Per Diem:
($100 per meeting)
ITEM DATE MEETING PURPOSE I ISSUES MILEAGE MILEAGE
l iV"\--{o "v.\('(fy Sk,!-<-.9J--fJ44 J4--tJ~~CUSSED HOME'oOWD OTHER
OWD '0 HOME LOCATIONS
f ,~
'"?t>,-,\L,\[(/'/\j ~<,1~.1,
,
,-..:l--~i-f,'M.~,~v'/_Dl5M SOil/rS)'Nl61r IJ 35
~Cs ~A _EJ''itt~'/Vt;;1-I-t--e,
-j ..JLI~(p\,,\(I\.AS 0·*
""7J OVJn (2-JoV){VI t--e.,.~50~QjJ\f[}~\1)1Mb.Ir//A--~-,(9 it )(
\)100·uO-J -~9iJO.OU~·\'5 S,~0\.\1 '[\.11.1V O\l1P h j/lo.
~I /ini\S"c-s.'ill\-G-trl V1 Me()1 ~'50
'O~'!)II J lJ,~¥0·*t t<1 Snt '--c-1.l fZ()f)Afc:i '3 o
~-~"~f--2b hl\t.?nc-p ~I)30·+\5
~30'+~27 '"01 ACV'i1'-\001~~t1Lw 1 5'+~::J-.8
v 23 ~I 75·*
v ~q J 7S·x
./1
v'
1.1
INSTRUCTIONS ON REVERSE
fltJOL)().
M,tpDL)'
113 /D{){)'2-/(;J I·52!/0/
i 61 O{J{)'2/0(.~r;9--11 D c?-
OTAY WATER DISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM
EXHIBIT B
Employee Number:70/3
-~-------
Period Covered:
)\
To:L~-01
ITEM DATE MEETING PURPOSE /ISSUES MILEAGE MILEAGE
~~L GiM R~Yt HOME '0 OWD OTHER
3 A&-W OWD to HOMq0 LOCATIONS
~\-"A--u:::::-
'''f 5 oUvf)~oQ 30
("~jL 'Iv-IN ~
t\4J\"~~5 o•>;~
I~\0 o\c.(yo-l~S-cnrOvh m'l1\&h0l\'tjt
,-~)'f.x
Ii\(V\k vv/G--M 100'OO:::~Ii \,\
/
700·00*'')..9e-~.k...k AJ.L\OreLI".i\\~r...~/
(~~RVUd
./
\')IiV\.L \".//iI'l 0·*J't-J
I-\'5 own "-....f-v,-i.-o l<,Jf lCJ2-(\c i.Ar
f 30'+Ie;ow~'~\/~Y'..\,j 'fi.?.30-+~\1 J,~~n\C)VV()r-i~·~~M\~30 0 +?a
/I rrs (~LN\C\'I ",r:wtAJ-o U-hl"30°-\-2;'-/'120'*
')D {Vm vv-k
./120 0 X
0·4850:::"
~58~!2*'
j
j
/
Total Meeting Per Diem:$]00.00
($100 per meeting)
Total Mileage Claimed:miles
.t1
--.t/9'~
II~'Ol1J~
INSTRUCTIONS ON REVERSE
OTAY WATER DISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM
Period Covered:Pay To:Gary Croucher
Employee Number:7011----------From:IO/I/o--=r To:£Ii01 JDr
I
ITEM DATE MEETING PURPOSE /ISSUES MILEAGE MILEAGE
DISCUSSED HOMEtoOWD OTHER
OWDtoHOME LOCATIONS
L-~C\W\}..lc.~w(V\\fIA '-~2J\~A €Jy,b~9
I ~1 31L-t lfu~i\1~~UV1vL~~Y-~'M~~\f\OA I
J~C--Oj1f\h2 ~~l ~~,~.~,ek'~'I [).l..:\\rf1 1.-P JPI'('{l.....~)'(\\0,-~'(\:(\\XX\...\k
\
:
)tl~
O·;;t,,
I
100-x
2--
~200.00/
0·*
milesoTotalMileageClaimed:
Total Meeting Per Diem:
($100 per meeting)
GM~~~~11:n1@~Date://L?a/w'
FOR OFFICE USE:TOTAL MILEAGE REIMBURSEMENT:$,_
?-;Lj?)01 ~,OO
EXHIBITB
/'-vf {Al It<(/",,---vfOTAYWATERDISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM
!iJ00CJD--/.6:kJoD ,-2,101·
Pay To:Gary Croucher Period Covered:
Employee Number:7011------------From:11/01107 To:11/30/07
ITEM DATE MEETING PURPOSE /ISSUES MILEAGE MILEAGE
DISCUSSED HOME toOWD OTHER
OWD to HOME LOCATIONS
11/06 CSDA Direct San Diego County CSDA Board ofDirectors
~
V"1 11/07 Board Regular Board ofDirectors Meeting
11/19 Special Event M.O.D.signing event
0VI Board Special Board Meeting Board Educational meeting l)J~,s.,o'w-fJ11/19
~11/26 Committee Engineering and Operations Committee Meeting
V 3
i
~vJ 5 1
~~~0·*
3 a ><
'I OJ •:::
~3UO'UO:\<~
_.---------._------
$300
Total Meeting Per Diem:
($100 per meeting)
Total Mileage Claimed:0 miles-------
/
,;
GM~i,~-------ignature)
Date:JI/~O/'UJc7.,
v
FOR OFFICE USE:TOTAL MILEAGE REIMBURSEMENT:$,_
Pay To:Gary Croucher
OTAY WATER DISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM
Period Covered:
EXHIBITB
Employee Number:7011------------From:12/01107 To:12/31/07
ITEM DATE MEETING PURPOSE /ISSUES MILEAGE MILEAGE
DISCUSSED HOMEtoOWD OTHER
OWDtoHOME LOCATIONS
12/03 Community Union ofPan Asian Communities Fundraiser
1 12/05 Board Otay Water District Board ofDirectors Meeting
2 12/12 Strategic Plan Review Strategic Plan with Doug Spears
3 12/14 Committee Engineering and Operations Committee Meeting
\.
,$300
Total Meeting Per Diem:
($100 per meeting)
Total Mileage Claimed:o miles
FOR OFFICE USE:TOTAL MILEAGE REIMBURSEMENT:$,_
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM
Pay To:~06e.-A.be--L-Period Covered:
Employee Number:7010 /0-1 -0 7 To:
MEETING PURPOSE /ISSUES
DISCUSSED
MILEAGE
HOMEtoOWD
OWD 10 HOME
MILEAGE
OTHER
LOCATIONS
0·*
_1_
-~-0·*
4·x
100·00=ltilitOO*OO*\--
20·+
26·+
46·*
t~6 •x
INSTRUCTIONS ON REVERSE
miles
$
Total Mileage Claimed:
Total Meeting Per Diem:
($100 per meeting)
FOR OFFICE USE:TOTAL MILEAGE REIMBURSEMENT:$,_
GMReccipt:J~[gKJ--_----------
'000-/(3L!OC){J -2--/0/~5;2$/~~'ri ~/'5IDfj@J;;mLt.
tJtJ-1»l/tJOtJ-2-/0/--5;2//D~XHIBITB./q.~O
.OTAYWATERDISTRlCT,G,l/~"
BOARDOF DIRECTORS (oM
PER-DIEM AND Mll..EAGE CLAIM FORM j-YVWu
Pay To:Jose Lopez Period Covered:
Employee Number:7010 From:11/01107 To:11/30/07
ITEM DATE MEETING PURPOSE 1ISSUES MILEAGE MILEAGE
DISCUSSED HOME100WD arHBR.OWD10HOME LOCATIONS
/'I.11/07/07 OWD Board ofDirectors Meeting 20
/2.11/19/07 OWD Special Board ofDirectors Meeting'20
I 1.JI ODerationsIEnflineering Committee3.11120/07 own 0
j 4.·11128/07 ACWA ACWAFall Conference ~Palm Sorlngs 290
j 5.11129/07 ACWA ACWA Fall Conference
j 6.11/30/07 ACWA ACWA FaIl Conference
7.
6-X
~IOO'OO=
6:Jij·QO*
20·+
20·+
AI.~I A--(J)rec~or's Signature).~,l_ltl-l-/o_f7____.Date:tJLfJr/&?T I
Total Meeting PerDiem;-..:$:.=.60.;:.;:O~_
($100 per meeting)
Total Mileage Claimed:
GMReclept:
miles
~.,,'oJ."-
",,"L~...--......;...~
I
J-....~..1
I
I
FOR OFFICE USE:TOTAL MlLEAGE REIMBURSEMENT:$~_
70~~J.JAf~17 Pi:r12;35
Jan.16 1999 05:41AM P1FROM
•
1"..
~.&
PI ,
I
pJ To'.Jose Lol!'!
FAX NO.J:
OTAY WATERDISTRICT
BOARD OF DrRECTOas
PER-nlEM AN))MILEAGE ClAW FOI\M
:Period Covered:
EXHmITD
N-tp(
FEB 1 fi 2008
Employee Number:7010----------+-From:12/01/07 To:12131/07
I ,,-ITEM nATE MEETING '~URPOSE 1 ISSUES MlLlDAGE MILEAGE
-~,DISCUSSED HOM!::10own 1)'lTl.~;R
_NO.,',fit:""--
1-12/05 own Re2ular Board J~etine:20
o .sIE ,I 'lV:C .Mfa:
..
1.12/14 own )pcratlon ngmeerm ommlttec t 0
r-!~,--,
4.._-lIor"--
5...
6.I .-~,\
7.--j
r-!;-_w ",'"I
9~"....:
:"........I
tti~
"',n ..
:i2~
13~.
lis::=f .
i'$.;
i6~-I
-
ii _..,....,
1#:
Total Meeting .rer Diem:$200 -:
($100 peTmeeting)i
Total Mileage Claimed:20 miles .::-Cf#712-.Od:o~"~
jW-J /(Director',Sl....ture!).~GlV,(~Date:~Ze ~,I I
)FOR O.rflCE USE:TOTAL MILEAGE REIl ~BURSEMEN"~$
tE:20 PN12=05 i(
,'/.?-o /V/);-~//0 ?!-
\.ftl'o..!-
t-J""
I /!)!JUv v .L--I v I
/13 5Z)OO·21 0 I
OTAY WATER DISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM
ftr:JOQL)'
#(!){)OO
Pay To:MarkRobak Period Covered:
Employee Number:--:..70:...;:1:...;:4..::.1.;;..00:...;:7 _
3217 Fair Oaks Lane,Spring Valley,CA 91978
From:--=-10=---=-.1-..::.07,--_To:10-31-07
8
O'4850=~./1./,../I IJ I
3'88*\.,JI~~159
($100 per meeting)
Total Mileage Claimed:
ITEM DATE MEETING PURPOSE I ISSUES MILEAGE MILEAGE
DISCUSSED HOME 10 OWD OTHER
OWDloHOME LOCATIONS
/1 10-2 Water Conservation Garden Meeting with Audit Ad-Hoc Committee 0 11
and Garden Auditor
/2 10-3 Monthly Otay Board Meeting General District Business 4 6
I 3 10-4 Metro Commission Monthly MeetingI General Business 0 22
(See Exhibit A -Agenda)
./4 10-9 Otay Special Board Meeting Annual Board Workshop 0 15
5 10-10 Water Conservation Garden Monthly Meeting I General Business 0 11
(See Exhibit B -Agenda)
./6 10-12 Water Conservation Summit 0 35
,/7 10-16 WEFTEC Conference -San 0 25
Diego Convention Center
QqtJ 0'0 o.,'jC
8 10-18 Water Agencies Association 0 0
Quarterly Dinner 9·;<~\i
I 100'=
9 10-29 Finance &Administration ~900'00*\4 6
Committee
10 10-30 Lunch meeting with Metro ?f 0'*;e 0 20
Chair,Henry Abarbanel
{~•+
{~•+
8-*
8 151
Total Meeting Per Diem:$900 • x
I
/
~eu1'(Jl-GM i\ppro".sl:_
(Director's Signature)
D.te'~'--f m~iJ
FOR OFFICE USE:TOTAL MILEAGE REIMBURSEMENT:$______vQ
~~o1
OTAY WATER DISTRICT
BOARD OF DIRECTORS
EXPENSE CLAIM FORM
Pay To:Mark Robak Period Covered:
Employee Number:70141007 From:10-1-07
ITEMIZED REIMBURSEMENT CLAIMED
(Attach receipts for expenses greater than $10)
Date Type ofReimbursement Amount
10-16 Parking for WEFTEC at Hilton Convention Center Garal!e $10.00
Director Signature:
TOTAL Reimbursement Claimed:$10.00----'--------
Date:11-14-07
GM Approval:Date:
Pay To:Mark Robak Period Covered:
Employee Number:---'-.70.;;.,;1;;,.;4;.;.;1_10.0..7'--_From:11-1-07
3217 Fair Oaks Lane,Spring VaHey,CA 91978
ITEM DATE MEETING PURPOSE /ISSUES MILEAGE MILEAGE
DISCUSSED HOME to OWD OTHER
OWDtoHOME LOCATIONS
I 1 11-6 Lunch meeting with Doug Discuss District Strategic Plan 0 0
Spiers
II 2 11-7 Monthly Otay Board Meeting General District Business 4 6
3 11-10 Water Conservation Garden California Friendly Gardening Festival 0 0
&Firefighter Recognition -No Charge
j 4 11-15 Water Conservation Garden Annual Friends ofthe Garden Meeting 0 11
&Recognition Ceremony (See Exhibit A)
-/5 11-19 Special Otay Board Meeting Discuss water supply/drought 4 6
management issues &MOD signing
ceremony
/6 11-26 Finance &Administration Monthly meeting involving finance &0 11
Committee administration issues
./7 11-28 ACWA Conference Semi-Annual Conference in Palm Springs 0 132
(See Exhibit B-Agenda)
I 8 11-29 ACWA Conference C'.',"S 0 0
I 9 11-30 ACWA Conference s 0 132
qJY,.rf7
0-*\)~
SaX
1 ~D-O0;J('
8UO-0;8 298
Total Meeting Per Diem:$800
(Director's Signature)
te:I /8 aB
I
8.x \;
0,4 E3:.;0 ="'\--
3-88*
($100 per meeting)
Total Mileage Claimed:_30_6 _
FOR OFFICE USE:TOTAL MILEAG
Iff!)(){){;J~
.VOL)'
/.(;),:?l-JL-)t.-J~,?-;L/",:,/="-,:J 'l.J /rrL{),tJu fLt,tvfd.'/t6!Og ~
/65Dt){.~·7-/{;J/'.5;;2.//0;;;J-!'f;~.t(
OTAY WATER DISTRICT .()C'.~9tf .
BOARD OF DIRECTORS ~J.-~'~
PER-DIEM AND MILEAGE CLAIM FORM
Pay To:Mark Robak Period Covered:
Employee Number:-'-70.;...1;;...4_1....;.20.;...7 _
3217 Fair Oaks Lane,Spring Valley,CA 91978
From:12-1-07
U o/flbtJ~)(1.1
1·94*'~~/'tfi/OD
(Director's Signature)!
Date:_~I,f-!_C_€3~if-JO-6'----
58TotalMileageClaimed:
($100 per meeting)
Ied-~/"""•~rr:r-
GM ApprtiVal:-----,6"~:.LC:-.:..-----------~8 JAN 22 Ai-,ll ~33 t
ITEM DATE MEETING PURPOSE /ISSUES MILEAGE MILEAGE
DISCUSSED HOMEloOWD OTHER
OWDtoHOME LOCATIONS
I 1 12-5 Monthly Otay Board Meeting General District Business 4 6
/~2~12-11 Irrigation Association Annual Attend exhibition at the Convention 0 26~Convention Center (See Exhibit A -Exhibitors)
./3 12-12 Water Conservation Garden Monthly Meeting /General Business 0 11
(See Exhibit B -Agenda)
4 12-13 640 Reservoir Site Tour See progress at construction site with Otay 0 0
staffand project managers -No Charge
5 12-14 RSD-Jamul Chamber of Hear speaker and meet business owners -0 0
Commerce Breakfast meeting No Charge
/6 12-17 Finance &Administration Monthly meeting involving [mance &0 11
Committee administration issues
X~U ">:<'.,t'J
~e Ii-•>{
IOU'OO=i
40U'00*'
0-*
X0(\~4 54
Total Meeting Per Diem:$400 4·x
-.,-
FOR OFFICE USE:TOTAL MILEAGE REIMBURSEMENT:$_
AGENDA ITEM 6e
STAFF REPORT
TYPE MEETING:Regular Board
Ger~arez,Assistant General Manager
Resolution 4117,and Other Post Empolyment Benefits
(OPEB)Follow-up Analysis
SUBMITTED BY:
APPROVED BY:
(Chief)
APPROVED BY:
(Asst. GM):
SUBJECT:
JOJPsh R.fj)l!'em~Ff.a~'"Officer
MEETING DATE:
W.O.lG.F.NO:
March 5,2008
DIV.NO.All
GENERAL MANAGER'S RECOMMENDATION:
That the Board adopt Resolution 4117,as described in the
February 6,2008 Staff Report.
COMMITTEE ACTION:
See Attachment I.
BACKGROUND:
The original Staff Report was presented to the Board on February
6,2008 (See Attachment V).The Board requested staff to
provide additional details concerning the status of District
reserve funds and any potential impacts on the District's long-
range financial flexibility,as a result of transferring $11.5
million from the District's Designated OPEB Fund to the CalPERS
Trust.Also,Staff was directed to present this report to the
Engineering and Operations Committee for review and
recommendations.Further,it was requested that the District's
Financial Advisor and Actuary be available for questions.
ANALYSIS:
In regards to the question of financial flexibility,staff has
outlined,in the attached presentation,how the benefits of a
PERS Trust outweigh the cost of the reduced flexibility.The
primary benefits are the significant savings,approximately $5
million,made available to fund the six-year labor contract,and
the demonstration of continued fiscal responsibility.The
District is evaluated by many organizations including credit
rating agencies,the State,LAFCO,neighboring water agencies,
cities,and business partners.Addressing this financial
liability in a proactive and responsible manner adds to the
District's already strong financial status.This action is
possible due to the fiscal discipline of the Board which has
maintained the financial strength of the District and its
reserves.All the District's reserves are at or on target and
are expected to remain so throughout the next 6 years.The
General Fund and Replacement Fund are currently both over target
and provide significant flexibility in the event a draw on
reserves is desired.Based on the guidelines outlined in the
District's Reserve Policy,these two reserves would be used to
address any financial difficulties prior to the OPEB Fund.The
Replacement Fund is projected to remain over $30 million for the
next 6 years and alone provides all the flexibility that would
be prudent to use before other actions would be advisable.
The economic slowdown is expected to have an impact on the
District's financial projections.As highlighted in the October
9th workshop,a 50%reduction in annexation fees would equate to
a 1%increase in the projected rates,and a reduction of water
sales of 10%/20%/30%/20%over four years would result in a 2.6%
rate increase,in order to maintain all reserves and the debt
coverage ratio at target levels.This combined impact totals to
a 3.6%increase over what is currently projected.This is a
relatively moderate increase for such dramatic changes in the
economic forecast of the District.When the economic slowdown
is over,we could expect a corresponding reduction in rates.
The reason for this is the District's diverse revenue structure
and the ability of the District to moderate construction
spending as growth moderates.
FISCAL IMPACT:
The use of a PERS Trust for long-term Post Retirement Medical
Benefits allows the District to obtain a higher yield on its
investments and,therefore,the current funding requirement is
substantially lower.
STRATEGIC OUTLOOK:
Through well-established financial policies and wise management
of funds,the District will conitinue to guarantee fiscal
responsibility to its ratepayers and the community at large.
LEGAL IMPACT:
None.
2
_t&~~-General Manager
Attachments:
I)Committee Action Form
II)Adopt Resolution No.4117
III)Financial Advisor Opinion
IV)OPEB Presentation -Benefits and Drawbacks
V)Staff Report,dated February 6,2008
3
ATTACHMENT I
Adopt Resolution No.4117 to Authorize the General Manager
to Enter into an Agreement with the California Public
Employee's Retirement System (PERS)to Prefund Other Post
Employment Benefits (OPEB)through CalPERS;Certify the
Funding Policy of the Board at 100%of the Annual Required
Contribution (ARC);Delegate Authority to Request
Disbursements to the General Manager and Chief Financial
Officer;Authorize the Transfer of $11,543,000 to the PERS
Trust to Fully Fund the Actuarial Accrued Liability and the
First Year's Normal Cost;and Authorize the Transfer of the
Remaining Money in the Designated OPEB Fund to the General
SUBJECTIPROJECT:Fund to Pay for the Approved Six-Year Labor Agreement
COMMITTEE ACTION:
The Engineering,Operations and Water Resources Committee
reviewed this item at a meeting held on February 25,2008.The
following comments were made:
•Staff reviewed the PowerPoint presentation "Otay Water
District OPEB Funding -Benefits and Drawbacks"in detail
noting the benefits and drawbacks of entering into an
agreement with CalPERS to prefund OPEB through CalPERS.
•Staff noted that reduction of financial flexibility during
an economic slowdown or major disaster is a drawback but
because of the health of the reserves that it is not a
significant drawback.
•There was discussion regarding the District's financial
strength.Staff explained that funds will be established
in an irrevocable trust for retired employees.
•It was noted the District has maintained financial strength
by moderate increases in rates which has prevented the need
to transfer monies from the reserve fund.However,if
growth revenues and water sales are decreased due to
downturns in the economy,the District will have to
consider its options in the future to either increase rates
or pull from its reserve funds.
Y:\Board\CurBdPkg\FINANCE\StfRptPersTrust030508AttachmentI.doc
•Staff indicated that in accordance with the District's
Reserve Policy,monies are taken first from designated or
general reserves with balances over maximum levels,over
target levels,and then over minimum levels,in that order.
Based on this priority,the District has close to $30
million in reserves that would be drawn on prior to using
the OPEB reserve,providing substantial flexibility.Other
funding sources would be recommended prior to using the $30
million of available funds.
•Suzanne Harrell with the firm of Harrell &Company
Advisors,LLC noted that in a private 401A that the funds
would not be available for use,similar to an irrevocable
trust.She mentioned District's sound management practices
have helped Otay increase its bond rating to AA-.In
addition,Susanne said that she wished that the rating
agencies could have been present to hear the discussion of
how the District intends to modify the CIP expenditures to
match the reduced meter sale revenues.This type of
planning is exactly what the rating agencies would hope to
see.
•The Committee discussed the various benefits of the trust
and how this shift would be in line with the intended
purpose of the fund.
Upon completion of the discussion,the Committee indicated that
this item be agendized on the consent calendar at the March 5,
2008 Board meeting.The Committee supported Staff's
recommendation that the Board adopt Resolution 4117 to authorize
the General Manager to enter into an agreement.
ATTACHMENT IV
'.
\
OTAY WA ISTIC
OP B UN IN
Benefits and Drawbacks
Benefits of Funding
•Implements Prudent Recommendations Consistent with our
Financial Model and Reserve Policy
•Positively Impacts Credit Rating
o Eliminates Balance Sheet Liability
o Continues Financial Consistency
•Complies with the Recommendation of the Govenor's
Commission
•Complies with GASB 45
•Reduces Exposure to Criticism
•Earns a Higher Rate of Return
•Reduces the Cost of the OPEB Benefits
•Places $5 Million into the GF
•Covers the Cost of the 2008 Contract Negotiations for 6 years
•Protects Reserves from State "Borrowi ng"
Higher eturn
~Current Reserve
~Trust
~PERS Trust
@5%-$16.7 Million
@7%-
@7.75%-$11 .4 Million
Higher returns are due to the Long-Term focus and the ability
to invest in the Equity Markets
Savings of approximately $4 million to place in a long-term
trust
Savings of approximately $5 million if placed in an irrevocable
PERS trust
Drawbacks of Funding an
Irrevocable Trust
~Reduced financial flexibility during an
economic slowdown or major disaster
District's inancial Strength
~Reserve Levels at Target for the Full Term of the
6-year Rate Model
12-31-07 6-30-08 Over Additional
Balance Target1 Target Spending2
General Use
General Fund (3 months)$18.6M $15.0M $3.6M $O.OM
Replacement Fund(4%of Assets)$35.6M $22.1M $13.5M $2.3M
Restricted
Betterment Fund(6 months)$6.1 M $3.2M $2.9M $2.6M
Expansion Fund(6 months)$19.6M $13.5M $6.1 M $4.6M
OPEB Fund (100%)$16.7M $11.4M $5.3M
1 Per the 2008 Rate Model
l Based on a 72.5%CIP spending rate
Reserve Policy -Use of Reserves
~4.1 Fund Transfers -"Funds that exceed their
maximums are first to be considered for transfers out
followed by funds that exceed their targets."
o The replacement reserve and the general fund are the two
general use funds that are currently over their target levels and
would be the first to be used if the occasion required.
~4.1 Fund Transfers -"Funds that exceed their
minimums are also available for fund transfer out by
only when other options are not available."
o Other Options:The District would look to borrow low cost
funds via the Debt Markets or bank credit before pulling
reserves from a high yielding fund such as a long-term trust.
Economic Slowdown
October 9th Workshop
~Growth Revenues cut by 50%
•CIP cut to 75%of budget eliminates the funding shortfall
•Currently accomplishing 70%-75%of the CIP with and
expectation that this can be continued
•Operating budget impact is a temporary 1%increase
~Water sales cut by 10%/20%/30%/20%in
consecutive years
•Operating budget impact is a temporary 2.6%increase
ATTACHMENT II
RESOLUTION NO.4117
A RESOLUTION OF THE BOARD OF DIRECTORS
OF OTAY WATER DISTRICT TO APPROVE AN AGREEMENT WITH
THE CALIFORNIA PUBLIC EMPLOYEES RETIREMENT SYSTEM
TO PREFUND OTHER POST EMPLOYMENT BENEFITS (OPEB)
THROUGH CALPERS AND TO DELEGATE AUTHORITY TO THE GENERAL
MANAGER AND CHIEF FINANCIAL OFFICER TO REQUEST DISBURSEMENTS
FROM THE FUND ON BEHALF OF THE DISTRICT
WHEREAS,the District had established a designated fund
for the purpose of funding OPEB medical benefits of
qualified employees;and
WHEREAS,the board has authorized periodic transfers of
money to the fund to ensure the District was covering the
cost to provide OPEB benefits and actuarial studies have
been performed periodically to validate that the fund is
being adequately funded;and
WHEREAS,the District now wishes to utilize the fund to
establish a trust with PERS to fully fund the OPEB medical
benefits of qualified employees;and
NOW,THEREFORE,BE IT RESOLVED by the Board of
Directors of the Otay Water District that the Board adopts
this resolution establishing and funding a trust with PERS
for the purpose of funding OPEB medical benefits of
qualified employees and:
1.Authorizes the General Manager to enter into an agreement
with the California Public Employee's Retirement System
(PERS)to prefund Other Post Employment Benefits (OPEB)
through CalPERS;
Page 1 of 2
2.Certifies the Funding Policy of the Board at 100%of the
Annual Required Contribution (ARC);
3.Delegates authority to request disbursements to the
General Manager and Chief Financial Officer;
4.Authorizes the transfer of $11,543,000 to the PERS Trust
to fully fund the Actuarial Accrued Liability (AAL)and
the first year's "Normal Cost;"
5.Authorizes the transfer of the remaining money in the
Designated OPEB Fund to the General Fund to pay for the
approved six-year labor agreement.
PASSED,APPROVED AND ADOPTED by the Board of Directors
of the Otay Water District at a regular meeting held this 5th
day of March,2008.
Ayes:
Noes:
Abstain:
Absent:
President
ATTEST:
Secretary
Page 2 of 2
ATTACHMENT III
HARRELL &COMPANY
,\n v ISO ({S ,l.L C
February 19,2008
Board of Directors
Otay Water District
2554 Sweetwater Springs Blvd.
Spring Valley,CA 91978
Dear Board ofDirectors:
Over the past 4 years it has been my pleasure to act as the District's Financial Advisor for two
bond issues and to assist in the creation of the District's March 2004 Financing Plan and
Financial Plan Update.In addition,I was intimately involved in the District's successful effort
to obtain a rating upgrade from A+to AA-.As a result ofthat rating process,I am very familiar
with the District,its management,its financial policies and its planning tools.It was my pleasure
to work with such a well organized and dynamic group.
The District's current strong financial position comes,in part,from the Board's willingness to
support sound financial practices.This goes hand-in-hand with a management team that is
capable and dedicated to this mission.It is my opinion that if the Board maintains its financial
discipline and continues to act with the clarity of purpose and resolve that it has shown over the
past eight years,the District is in a position to fund an irrevocable trust for its OPEB liability and
maintain its financial strength despite the economic downturn.
The rating agencies'recognized in their reports that the District's financial success is based on a
combination of a large and diverse customer base,together with its strong management,which
"...includes practices to ensure solid finances going forward ...."These practices include the
monitoring and ongoing enhancement of the Strategic Plan,a well-documented Reserve Policy
and the 6-year Rate Model.These management tools provide comfort that the District is
continually in touch with changes that require adjustments to the Rate Model and so,maintains
its ability to react to economic slowdown in a much more timely manner than other agencies.
The rating evaluation is made with a long-term perspective and considers the District's ability to
maintain adequate coverage and liquidity even as growth slows.For many years,District staff
has been projecting how the District would meet debt coverage requirements in an economy with
no growth and has been addressing the impact on rates and charges.This forecasting is exactly
the type ofmanagement strength that is addressed in the rating reports.The District knew that it
had to be prepared for an economic slowdown or recession and demonstrated a plan of action to
the rating agencies.This included addressing the impact on rates as well as the potential impact
on reserves,liquidity and the CIP.
The City Tower,333 City Boulevard West,Suite 1430,Orange,California 92868
Tel:714.939.1464 Fax:714.939.1462
Board of Directors
February 19,2008
Page 2
As part of its financial strategy,the District has planned on prefunding in full its OPEB liability.
The shifting of $11.4 million OPEB liability from the Otay balance sheet to an irrevocable trust
is significant.As long as the District has control ofthe cash,that cash could potentially provide
short-term liquidity for District operations,but in the long-term,the District will use the money
to fund the liability.The District's other reserves provide continued and substantial financial
flexibility.At June 30,2007,the District's operating reserve was at a much higher level than
required (3 months of operations)by policy.Further,the District maintains a Replacement
reserve at 4%of existing assets.This is a long-term reserve that is projected to remain over $30
million over the next six years.This reserve has a major role in the future funding of facilities as
their useful life ends.However,due to the relative age ofthe District's facilities,this reserve has
many years before it will be drawn on in a serious manner.
District staff currently expects no use ofreserves to support operations over the 6-year forecasted
period.Iffurther economic pressures were to prompt the unplanned use ofreserves,the District
could temporarily borrow from the replacement reserve in lieu ofraising rates.It is important to
note that a departure from the planned use of the reserve should be considered carefully and
could have an impact on the District's credit rating if the District prolongs a rate increase
necessary to replenish it.This option would need to be managed carefully with a clear plan to
bring the replacement fund back to its target levels.
It is my opinion that the District can fund the OPEB trust as planned without limiting its options
for dealing with today's economy or impacting its ability to meet its obligations.
Sincerely,
Suzanne Harrell
The City Tower,333 City Boulevard West,Suite 1430,Orange,California 92868
Tel:714.939.1464 Fax:714.939.1462
STAFF REPORT
ATTACHMENT V
TYPE MEETING:
SUBMITTED BY:
Regular BO~
Joseph R./~achem
Chief Financial Officer
MEETING DATE:
W.O.lG.F.NO:
February 6,2008
DIV.NO.All
APPROVED BY:
(Chief)
APPROVED BY:
(Ass!.GM):
SUBJECT:
German Alvarez~stant General Manager,
Adopt Resolution No.4117 to Authorize the General
Manager to Enter into an Agreement with the California
Public Employee's Retirement System (PERS)to Prefund
Other Post Employment Benefits (OPEB)through CalPERSi
Certify the Funding Policy of the Board at 100%of the
Annual Required Contribution (ARC)i Delegate Authority
to Request Disbursements to the General Manager and
Chief Financial Officeri Authorize the Transfer of
$11,543,000 to the PERS Trust to Fully Fund the
Actuarial Accrued Liability and the First Year's Normal
COSti and Authorize the Transfer of the Remaining Money
in the Designated OPEB Fund to the General Fund to Pay
for the Approved Six-Year Labor Agreement
GENERAL MANAGER'S RECOMMENDATION:
That
1.
2 .
3.
4.
5.
the Board Adopt Resolution No.4117 to:
Authorize the General Manager to enter into an agreement with
the California Public Employee's Retirement System (PERS)
to prefund Other Post Employment Benefits (OPEB)through
CalPERS (Attachment B)i
Certify the Funding Policy of the Board at 100%of the Annual
Required Contribution (ARC)(Attachment C)i
Delegate authority to request disbursements to the General
Manager and Chief Financial Officer (Attachment D)i
Authorize the transfer of $11,543,000 to the PERS Trust to
fully fund the Actuarial Accrued Liability (AAL)and the
first year's "Normal Cost."
Authorize the transfer of the remaining money in the
Designated OPEB Fund to the General Fund to pay for the
approved six-year labor agreement.
1
COMMITTEE ACTION:
See Attachment A.
PURPOSE:
To establish and fund a trust with PERS for the purpose of funding
OPEB medical benefits of qualified employees.
ANALYSIS:
OPEB Medical Benefits
As a part of the District's benefit package,retirees that qualify
receive various levels of medical coverage.The Board established
a designated fund and periodically authorized transfers of money to
the fund to ensure that the District was covering the cost to
provide this benefit.Actuarial studies have also been performed
periodically to validate that the fund was adequately funded.
These fiscally responsible actions by the Board have placed the
District in the position to now fully fund a GASB 45 compliant
trust.
Trust Implementation
The District has numerous options when it comes to implementing a
trust.The option recommended by staff is to contract with PERS to
manage the trust and invest the funds.The District could manage
every aspect of the trusti however,with a PERS Trust the District
is able to use the PERS expertise and market influence at a nominal
cost to obtain the maximum net return on investments.The PERS
selection is also indirectly supported by the actuarial evaluation
which will use the highest rate of return only for a PERS Trust.
This rate of return is 7.75%while other trusts would be projected
to earn 7.0%.
With the implementation of GASB 45,the District must identify as a
liability on our financial statements,any required annual funding
that is not placed in an irrevocable trust or used to pay benefits.
The District must also show the entire amount as unfunded even though
the District has set aside funds for this purpose.This negative
impact to the financial statements can be avoided by establishing a
trust and moving the District's designated funds into the trust.By
doing this,the District can then show the OPEB liability as fully
funded.
Financially Conservative
To have a fully funded OPEB Trust dramatically reduces the risk of
financial difficulties that may be faced by many government agencies.
2
Few agencies have had the foresight and financial strength to fully
fund their OPEB liability.With a fully funded PERS Trust the
District's annual OPEB expense will be $135,000.If the District had
not funded its OPEB liability or if it was unwilling to implement a
trust,the OPEB expense would not only include the $135,000 for the
currently earned benefits,but would also include an additional
$711,000 annual expense to ~catch up"for benefits earned in the
past.Avoiding this higher annual expense dramatically improves the
District's financial statements and demonstrates the District's
financial strength and foresight.
While the creation and funding of this trust is looked upon
favorably,this does come at a cost of reduced flexibility.Under
the District's current funding plan the funds have been designated
by the Board;however,these funds can still be used for any
purpose if the Board takes a formal action to do so.This
flexibility is exactly what GASB 45 is taking exception with as the
funding must be irrevocable in order to qualify.When placed in a
GASB 45 compliant trust,these funds become legally committed and
are irrevocably set aside to meet the OPEB obligation.The
irrevocable nature of the trust is the certainty that is needed.
The funds will remain in the trust until they are used to reimburse
the District for medical costs paid on behalf of retirees or until
there are no future benefits to pay,at which time the remaining
funds can be used for other District purposes.
As a part of the PERS application process the District is asked to
formally express its intention to fully fund the ongoing costs of
the trust.This intent is documented in the ~Certification of
Funding Policy"(Attachment C)which will be sent to PERS with the
signed agreement.
Actuarial Evaluation
Attached is the Actuarial Report (Attachment E)which summarizes
the liability that has been incurred by the District through
June 30,2007.This is,in effect,the cost of the benefits that
have been earned to date by the employees.This cost is also
referred to as the Actuarial Accrued Liability (AAL).The total
amount of the AAL is $11,408,000 and if approved for transfe~,this
will establish the trust as a ~fully funded"trust.
If the trust is approved,it will be funded by the District on an
annual basis but it will also be making reimbursement payments to
the District for OPEB costs paid by the District.The District
will submit a request for reimbursement from the trust for all OPEB
expenses incurred.One of the forms to be sent to PERS is the
3
delegation of authority to the General Manager and the Chief
Financial Officer to make these requests (see Attachment D).
Prior to receiving the actuarial report/staff calculated an
estimated AAL from numerous source documents including prior
actuarial reports.This was done in order to project the amount
potentially available in the OPEB designated fund to pay for
increased salaries and benefits over the next six-year time period.
While there were many variables at work throughout the negotiation
process/staff/s original estimate resulted in a projected surplus,
putting the negotiated benefits target within reach.With the
completion of the negotiation process and the settling of all the
various options/the actuary was able to finalize the cost of the
OPEB liability.This update used the latest information such as
new retirees/negotiated benefits/and updated health costs.The
actuary was able to put a fine point to the liability which turned
out to be higher than projected by staff/leaving the negotiated
benefits costing $100/000 per year more than what was available in
the designated fund.Staff/s recommendation is still to fully fund
the trust using the 2007 budget surplus to fund the unanticipated
difference thereby avoiding any impact on rates.
Financial Statement Impact
To move the funds to PERS will result in a one-time expenditure in
the income statement that will be highlighted in a footnote.This
footnote will describe how the District is fully funding it/s
liability in an irrevocable trust.This action is certainly
something that the District will highlight to interested parties as
it again demonstrates foresight and financial strength.While GASB
does not allow for much embellishment in the footnote/the
significance of this will be understood by sophisticated users of
the Financial Stateme~h as the rating agencies.
FISCAL IMPACT :.~
The use of a PERS Trust for long-term Post Retirement Medical
Benefits allows the District to obtain a higher yield on its
investments and/therefore/the current funding requirement is
substantially lower.Approval of the recommended actions will
result in a fully funded OPEB Trust and the use of unanticipated
2007 revenues to fund the variance between staff's projection and
the final actuarial estimates.With the availability of the 2007
budget surplus/this action will not raise rates above the rate
model projections.
4
STRATEGIC GOAL:
Through well-established financial policies and wise management of
funds,the District will continue to guarantee fiscal
responsibility to its ratepayers and the community at large.
LEGAL IMPACT:
None.
Ge
Attachments:
A)Committee Action Form
B)Agreement and Election to Prefund Other Post Employment Benefits
through CalPERS
C)Certification of Funding Policy
D)Delegation of Authority to Request Disbursements
E)Actuarial valuation
F)Excerpts from "Funding Pensions &Retiree Health Care for Public
Employees"Report
G)OPEB Presentation
5
ATTACHMENT A
Adopt Resolution No.4117 to Authorize the General Manager
to Enter into an Agreement with the California Public
Employee's Retirement System (PERS)to Prefund Other Post
Employment Benefits (OPEB)through CalPERS;Certify the
Funding Policy of the Board at 100%of the Annual Required
Contribution (ARC);Delegate Authority to Request
Disbursements to the General Manager and Chief Financial
Officer;Authorize the Transfer of $11,543,000 to the PERS
Trust to Fully Fund the Actuarially Accrued Liability and
the First Year's Normal Cost;and Authorize the Transfer of
the Remaining Money in the Designated OPEB Fund to the
General Fund to Pay for the Approved Six-Year Labor
SUBJECT/PROJECT:Agreement
COMMITTEE ACTION:
The Finance,Administration,and Communications Committee
reviewed this item at a meeting held on January 22,2008.The
following comments were made:
•
•
•
•
Staff is recommending that the board establish and fully
fund a trust with PERS for the purpose of funding OPEB
(Other Post Employment Benefits)medical benefits of
qualified employees.
In 1998 the Financial Accounting Standards Board (FASB)
issued SFAS 132 which standardizes accounting for medical
pensions.One year after the release of SFAS 132,the
District commissioned an actuarial study on its OPEB and in
2000 the board approved an OPEB policy and set aside $4
million to partially fund the District's OPEB.
In 2004 the Governmental Accounting Standards Board (GASB)
issued GASB No.45 with a focus on irrevocable trusts.The
District then updated the actuarial study and the board set
aside $12.1 million to fully fund the District's OPEB.
During the MOD negotiations process in 2007,the District
identified $5 million in savings if the OPEB was fully
funded within a PERS Trust.The District then could offer
expanded compensation and benefits with the savings.
However,this was predicated upon the State Governor
Y:\Board\CurBdPkg\FINANCE\StfRptPersTrust020608AttachmentA 2-6-08.doc
approving AB 554,which he approved and became effective
Janaury 1,2008.
•The actuarial results indicated that the Actuarial Accrued
Liability (AAL)for the OPEB is $11,408,00 and the Annual
Required Contribution (ARC)is $135,000.If the District
does not fully fund the OPEB,the cost annually would be
$135,000 plus the UAAL (Unfunded AAL)of $711,000 for a
total of $846,000.
•The $5 million that is made available from current funds is
based on the actuary's estimate of a 7.75%return on the
PERS Trust (higher returns)and lower costs.
•When the OPEB funds are placed in a GASB 45 compliant
trust,these funds become legally committed and are
irrevocably set aside to meet the OPEB obligation.This
will take the liability off of the District's financial
statements and is favorably looked upon by the bond markets
and rating agencies.
•The District will commission an actuarial study every two
years and any adjustment of the annual payments will be
smoothed out over a 30 year time period.
•It was noted that the District can invest its own OPEB
funds as a governmental entity,however,it would not be
cost effective unless the fund is very large.
•The committee requested occasional updates on how other
agencies'ratings have been affected by not fully funding
their OPEB.
The committee supported staffs recommendation and presentation
to the full board as an action item.
ATTACHMENT B
CALIFORNIA EMPLOYER'S RETIREE BENEFIT TRUST PROGRAM ("CERST")
AGREEMENT AND ELECTION
OF
(NAME OF EMPLOYER)
TO PREFUND OTHER POST EMPLOYMENT
BENEFITS THROUGH CalPERS
WHEREAS (1)Government Code Section 22940 establishes in the State Treasury the
Annuitants'Health Care Coverage Fund for the prefunding of health care coverage for
annuitants (Prefunding Plan);and
WHEREAS (2)The California Public Employees'Retirement System (CaIPERS)Board
of Administration (Board)has sole and exclusive control and power over the
administration and investment of the Prefunding Plan (sometimes also referred to as
CERBT),the purposes of which include,but are not limited to (i)receiving contributions
from participating employers and establishing separate.Employer Prefunding Accounts
in the Prefunding Plan for the performance of an essential governmental function (ii)
investing contributed amounts and income thereon,if any,in order to receive yield on
the funds and (iii)disbursing contributed amounts and income thereon,if any,to pay for
costs of administration of the Prefunding Plan and to pay for health care costs or other
post employment benefits in accordance with the terms of participating employers'
plans;and
WHEREAS (3)_
(NAME OF EMPLOYER)
(Employer)desires to participate in the Prefunding Plan upon the terms and conditions
set by the Board and as set forth herein;and
WHEREAS (4)Employer may participate in the Prefunding Plan upon (i)approval by
the Board and (ii)filing a duly adopted and executed Agreement and Election to Prefund
Other Post Employment Benefits (Agreement)as provided in the terms and conditions
of the Agreement;and
WHEREAS (5)The Prefunding Plan is a trust fund that is intended to perform an
essential governmental function within the meaning of Section 115 of the Internal
Revenue Code as an agent multiple-employer plan as defined in Governmental
Accounting Standards Board (GASB)Statement No.43 consisting of an aggregation of
single-employer plans,with pooled administrative and investment functions;
Rev.2/7/2007;Rev 6/18/2007.Rev 10/10/2007
NOW,THEREFORE,BE IT RESOLVED THAT EMPLOYER HEREBY MAKES THE
FOLLOWING REPRESENTATION AND WARRANTY AND THAT THE BOARD AND
EMPLOYER AGREE TO THE FOLLOWING TERMS AND CONDITIONS:
A.Representation and Warranty
Employer represents and warrants that it is a political subdivision of the State of
California or an entity whose income is excluded from gross income under Section 115
(1)of the Internal Revenue Code.
B.Adoption and Approval of the Agreement;Effective Date;Amendment
(1)Employer's governing body shall elect to participate in the Prefunding Plan by
adopting this Agreement and filing with the CalPERS Board a true and correct original
or certified copy of this Agreement as follows:
Filing by mail,send to:
Filing in person,deliver to:
CalPERS
Constituent Relations Office
CERBT (OPEB)
P.O.Box 942709
Sacramento,CA 94229-2709
CalPERS Mailroom
Attn:Employer Services Division
400 Q Street
Sacramento,CA 95814
(2)Upon receipt of the executed Agreement,and after approval by the Board,the
Board shall fix an effective date and shall promptly notify Employer of the effective date
of the Agreement.
(3)The terms of this Agreement may be amended only in writing upon the agreement
of both CalPERS and Employer,except as otherwise provided herein.Any such
amendment or modification to this Agreement shall be adopted and executed in the
same manner as required for the Agreement.Upon receipt of the executed amendment
or modification,the Board shall fix the effective date of the amendment or modification.
(4)The Board shall institute such procedures and processes as it deems necessary to
administer the Prefunding Plan,to carry out the purposes of this Agreement,and to
maintain the tax exempt status of the Prefunding Plan.Employer agrees to follow such
procedures and processes.
Rev 10/10/2007 2
C.Actuarial Valuation and Employer Contributions
(1)Employer shall provide to the Board an actuarial valuation report on the basis of the
actuarial assumptions and methods prescribed by the Board.Such report shall be for
the Board's use in financial reporting,shall be prepared at least as often as the
minimum frequency required by GASB Statement No.43,and shall be:
(a)prepared and signed by a Fellow or Associate of the Society of Actuaries
who is also a Member of the American Academy of Actuaries or a person
with equivalent qualifications acceptable to the Board;
(b)prepared in accordance with generally accepted actuarial practice and
GASB Statement Nos.43 and 45;and,
(c)provided to the Board prior to the Board's acceptance of contributions for
the valuation period or as otherwise required by the Board.
(2)The Board may reject any actuarial valuation report submitted to it,but shall not
unreasonably do so.In the event that the Board determines,in its sole discretion,that
the actuarial valuation report is not suitable for use in the Board's financial statements or
if Employer fails to provide a required actuarial valuation,the Board may obtain,at
Employer's expense,an actuarial valuation that meets the Board's financial reporting
needs.The Board may recover from Employer the cost of obtaining such actuarial
valuation by billing and collecting from Employer or by deducting the amount from
Employer's account in the Prefunding Plan.
(3)Employer shall notify the Board of the amount and time of contributions which
contributions shall be made in the manner established by the Board.
(4)Employer contributions to the Prefunding Plan may be limited to the amount
necessary to fully fund Employer's actuarial present value of total projected benefits,as
supported by the actuarial valuation acceptable to the Board.As used throughout this
document,the meaning of the term "actuarial present value of total projected benefits"
is as defined in GASB Statement No.45.If Employer's contribution causes its assets in
the Prefunding Plan to exceed the amount required to fully fund the actuarial present
value of total projected benefits,the Board may refuse to accept the contribution.
(5)Any Employer contribution will be at least $5000 or be equal to Employer's Annual
Required Contribution as that term is defined in GASB Statement No.45.Contributions
can be made at any time following the seventh day after the effective date of the
Agreement provided that Employer has first complied with the requirements of
Paragraph C.
Rev 10/10/2007 3
D.Administration of Accounts,Investments,Allocation of Income
(1)The Board has established the Prefunding Plan as an agent plan consisting of an
aggregation of single-employer plans,with pooled administrative and investment
functions,under the terms of which separate accounts will be maintained for each
employer so that Employer's assets will provide benefits only under employer's plan.
(2)All Employer contributions and assets attributable to Employer contributions shall be
separately accounted for in the Prefunding Plan (Employer's Prefunding Account).
(3)Employer's Prefunding Account assets may be aggregated with prefunding account
assets of other employers and may be co-invested by the Board in any asset classes
appropriate for a Section 115 Trust.
(4)The Board may deduct the costs of administration of the Prefunding Plan from the
investment income or Employer's Prefunding Account in a manner determined by the
Board.
(5)Investment income shall be allocated among employers and posted to Employer's
Prefunding Account as determined by the Board but no less frequently than annually.
(6)If Employer's assets in the Prefunding Plan exceed the amount required to fUlly fund
the actuarial present value of total projected benefits,the Board,in compliance with
applicable accounting and legal requirements,may return such excess to Employer.
E.Reports and Statements
(1)Employer shall submit with each contribution a contribution report in the form and
containing the information prescribed by the Board.
(2)The Board shall prepare and provide a statement of Employer's Prefunding Account
at least annually reflecting the balance in Employer's Prefunding Account,contributions
made during the period and income allocated during the period,and such other
information as the Board determines.
F.Disbursements
(1)Employer may receive disbursements not to exceed the annual premium and other
costs of post employment healthcare benefits and other post employment benefits.
(2)Employer shall notify CalPERS in writing in the manner specified by CalPERS of the
persons authorized to request disbursements from the Prefunding Plan on behalf of
Employer.
Rev lOIl012007 4
(3)Employer's request for disbursement shall be in writing signed by Employer's
authorized representative,in accordance with procedures established by the Board.
The Board may require that Employer certify or otherwise establish that the monies will
be used for the purposes of the Prefunding Plan.
(4)Requests for disbursements that satisfy the requirements of paragraphs (2)and (3)
that are received on or after the first of a month will be processed by the 15th of the
following month.(For example,a disbursement request received on or between March
1st and March 31st will be processed by April 15th;and a disbursement request
received on or between April 1st and April 30th will be processed by May 15th.)
(5)CalPERS shall not be liable for amounts disbursed in error if it has acted upon the
instruction of an individual authorized by Employer to request disbursements.In the
event of any other erroneous disbursement,the extent of CalPERS'liability shall be the
actual dollar amount of the disbursement,plus interest at the actual earnings rate but
not less than zero.
(6)No disbursement shall be made from the Prefunding Plan which exceeds the
balance in Employer's Prefunding Account.
G.Costs ofAdministration
Employer shall pay its share of the costs of administration of the Prefunding Plan,as
determined by the Board.
H.Termination of Employer Participation in Prefunding Plan
(1)The Board may terminate Employer's participation in the Prefunding Plan if:
(a)Employer gives written notice to the Board of its election to terminate;
(b)The Board finds that Employer fails to satisfy the terms and conditions of
this Agreement or of the Board's rules or regulations.
(2)If Employer's participation in the Prefunding Plan terminates for any of the foregoing
reasons,all assets in Employer's Prefunding Account shall remain in the Prefunding
Plan,except as otherwise provided below,and shall continue to be invested and accrue
income as provided in Paragraph D.
(3)After Employer's participation in the Prefunding Plan terminates,Employer may not
make contributions to the Prefunding Plan.
Rev lOIlD/2oo7 5
(4)After Employer's participation in the Prefunding Plan terminates,disbursements
from Employer's Prefunding Account may continue upon Employer's instruction or
otherwise in accordance with the terms of this Agreement.
(5)After thirty-six (36)months have elapsed from the effective date of this Agreement:
(a)Employer may request a trustee to trustee transfer of the assets in
Employer's Prefunding Account.Upon satisfactory showing to the Board
that the transfer will satisfy applicable requirements of the Internal
Revenue Code and the Board's fiduciary duties,then the Board shall
effect the transfer within one hundred twenty (120)days.The amount to
be transferred shall be the amount in the Employer's Prefunding Account
as of the disbursement date and shall include investment earnings up to
the investment earnings allocation date immediately preceding the
disbursement date.In no event shall the investment earnings allocation
date precede the transfer by more than 120 days.
(b)Employer may request a disbursement of the assets in Employer's
Prefunding Account.Upon satisfactory showing to the Board that all of
Employer's obligations for payment of post employment health care
benefits and other post employment benefits and reasonable
administrative costs of the Board have been satisfied,then the Board shall
effect the disbursement within one hundred twenty (120)days.The
amount to be disbursed shall be the amount in the Employer's Prefunding
Account as of the disbursement date and shall include investment
earnings up to the investment earnings allocation date immediately
preceding the disbursement date.In no event shall the investment
earnings allocation date precede the disbursement by more than 120
days.
(6)After Employer's participation in the Prefunding Plan terminates and at such time
that no assets remain in Employer's Prefunding Account,this Agreement shall
terminate.
(7)If,for any reason,the Board terminates the Prefunding Plan,the assets in
Employer's Prefunding Account shall be paid to Employer after retention of (i)amounts
sufficient to pay post employment health care benefits and other post employment
benefits to annuitants for current and future annuitants,and (ii)amounts sufficient to pay
reasonable administrative costs of the Board.
(8)If Employer ceases to exist but Employer's Prefunding Plan continues to exist and if
no provision has been made by Employer for ongoing payments to pay post
employment health care benefits and other post employment benefits to annuitants for
current and future annuitants,the Board is authorized to and shall appoint a third party
administrator to carry out Employer's Prefunding Plan.Any and all costs associated
Rev 10/1012007 6
with such appointment shall be paid from the assets attributable to contributions by
Employer.
(9)If Employer should breach the representation and warranty set forth in Paragraph
A.,the Board shall take whatever action it deems necessary to preserve the tax-exempt
status of the Prefunding Plan.
I.General Provisions
(1)Books and Records.
Employer shall keep accurate books and records connected with the performance of
this Agreement.Employer shall ensure that books and records of subcontractors,
suppliers,and other providers shall also be accurately maintained.Such books and
records shall be kept in a secure location at the Employer's office(s)and shall be
available for inspection and copying by CalPERS and its representatives at any time.
(2)Audit.
(a)During and for three years after the term of this Agreement,Employer
shall permit the Bureau of State Audits,CaIPERS,and its authorized
representatives,and such consultants.and specialists as needed,at all
reasonable times during normal business hours to inspect and copy,at the
expense of CaIPERS,books and records of Employer relating to its
performance of this Agreement.
(b)Employer shall be subject to examination and audit by the Bureau of State
Audits,CaIPERS,and its authorized representatives,and such
consultants and specialists as needed,during the term of this Agreement
and for three years after final payment under this Agreement.Any
examination or audit shall be confined to those matters connected with the
performance of this Agreement,including,but not limited to,the costs of
administering this Agreement.Employer shall cooperate fully with the
Bureau of State Audits,CaIPERS,and its authorized representatives,and
such consultants and specialists as needed,in connection with any
examination or audit.All adjustments,payments,and/or reimbursements
determined to be necessary by any examination or audit shall be made
promptly by the appropriate party.
(3)Notice.
(a)Any notice,approval,or other communication required or permitted under
this Agreement will be given in the English language and will be deemed
received as follows:
Rev 10110/2007 7
1.Personal delivery.When personally delivered to the recipient.
Notice is effective on delivery.
2.First Class Mail.When mailed first class to the last address ofthe
recipient known to the party giving notice.Notice is effective three
delivery days after deposit in a United States Postal Service office
or mailbox.
3.Certified mail.When mailed certified mail,return receipt requested.
Notice is effective on receipt,if delivery is confirmed by a return
receipt.
4.Overnight Delivery.When delivered by an overnight delivery
service,charges prepaid or charged to the sender's account,Notice
is effective on delivery,if delivery is confirmed by the delivery
service.
5.Telex or Facsimile Transmission.When sent by telex or fax to the
last telex or fax number of the recipient known to the party giving
notice.Notice is effective on receipt,provided that (i)a duplicate
copy of the notice is promptly given by first-class or certified mail or
by overnight delivery,or (ii)the receiving party delivers a written
confirmation of receipt.Any notice given by telex or fax shall be
deemed received on the next business day if it is received after
5:00 p.m.(recipient's time)or on a nonbusiness day.
6.E-mail transmission.When sent bye-mail using software that
provides unmodifiable proof (i)that the message was sent,(ii)that
the message was delivered to the recipient's information processing
system,and (iii)of the time and date the message was delivered to
the recipient along with a verifiable electronic record of the exact
content of the message sent.
Addresses for the purpose of giving notice are as shown in Paragraph 8.(1)of this
Agreement.
(b)Any correctly addressed notice that is refused,unclaimed,or
undeliverable because of an act or omission of the party to be notified
shall be deemed effective as of the first date that said notice was refused,
unclaimed,or deemed undeliverable by the postal authorities,messenger
or overnight delivery service.
(c)Any party may change its address,telex,fax number,or e-mail address by
giving the other party notice of the change in any manner permitted by this
Agreement.
Rev 10/10/2007 8
(d)All notices,requests,demands,amendments,modifications or other
communications under this Agreement shall be in writing.Notice shall be
sufficient for all such purposes if personally delivered,sent by first class,
registered or certified mail,return receipt requested,delivery by courier
with receipt of delivery,facsimile transmission with written confirmation of
receipt by recipient,or e-mail delivery with verifiable and unmodifiable
proof of content and time and date of sending by sender and delivery to
recipient.Notice is effective on confirmed receipt by recipient or 3
business days after sending,whichever is sooner.
(4)Modification
This Agreement may be supplemented,amended,or modified only by the mutual
agreement of the parties.No supplement,amendment,or modification of this
Agreement shall be binding unless it is in writing and signed by the party to be charged.
(5)Survival
All representations,warranties,and covenants contained in this Agreement,or in any
instrument,certificate,exhibit,or other writing intended by the parties to be a part of
their Agreement shall survive the termination of this Agreement until such time as all
amounts in Employer's Prefunding Account have been disbursed.
(6)Waiver
No waiver of a breach,failure of any condition,or any right or remedy contained in or
granted by the provisions of this Agreement shall be effective unless it is in writing and
signed by the party waiving the breach,failure,right,or remedy.No waiver of any
breach,failure,right,or remedy shall be deemed a waiver of any other breach,failure,
right,or remedy,whether or not similar,nor shall any waiver constitute a continuing
waiver unless the writing so specifies.
(7)Necessary Acts,Further Assurances
The parties shall at their own cost and expense execute and deliver such further
documents and instruments and shall take such other actions as may be reasonably
required or appropriate to evidence or carry out the intent and purposes of this
Agreement.
Rev 10/1012007 9
A majority vote of Employer's Governing Body at a public meeting held on the _
day of the month of 2007,authorized entering into this
Agreement.
Signature of the Presiding Officer:
Printed Name of the Presiding Officer:_
Name of Governing Body:
Name of Employer:
Date:
BOARD OF ADMINISTRATION
CALIFORNIA PUBLIC EMPLOYEES'RETIREMENT SYSTEM
BY _
KENNETH W.MARZION
ACTUARIAL AND EMPLOYER SERVICES BRANCH
CALIFORNIA PUBLIC EMPLOYEES'RETIREMENT SYSTEM
To be completed by CalPERS
The effective date of this Agreement is:
Rev 10/10/2007 10
A
CalPERS
CERTIFICATION OF OPES ACTUARIAL
INFORMATION AND FUNDING POLICY
ATTACHMENT C
January 3,2008
Date
CERTIFICATION OF OPES ACTUARIAL INFORMATION
As Actuary for the plan,I certify that the valuation for Otay Water District upon which
the enclosed summary of actuarial information is based,meets the following criteria:
•The valuation was prepared on the basis of the OPEB assumption model
prescribed by the CalPERS Board and in effect at the time of the
valuation.
•The valuation has been prepared and signed by a Fellow or Associate of the
Society of Actuaries who is also a Member of the American Academy of
Actuaries.1
•The valuation has been prepared in accordance with generally accepted
actuarial principles.
•In the case where the actuarial valuation is to be performed on a biennial
cycle:
•this valuation includes (ARC)information that covers two fiscal years
•other actuarial information for the second fiscal year will be provided
after actual benefit payments and contributions are provided by the
agency.
•The valuation has been prepared in accordance with the requirements set
forth in Governmental Accounting Standards Board (GASB)Statements
No.43 and No.45.
•If employer assets to pre-fund other post-employment benefits are invested in
an irrevocable OPEB trust other than the California Employers'Retiree
Benefit Trust,the liabilities associated with those assets are not included in
the summary of actuarial information.
I further certify that the discount rate is consistent with the anticipated level of
funding pursuant to the relevant section of GASB 43,and the employer's
certification.
June 30,2007
Valuation Date
John E.Bartel,ASA,FCA,EA,MAAA
Printed Name of Actuary and Designation
5lll~.~
Signature
'In cases where the actuary performing the work does not meet these criteria,the valuation may be
acceptable if the person has equivalent qualifications that are acceptable to the CalPERS Board.Please
provide the qualifications of the actuary performing the valuation.
CERTIFICATION OF FUNDING POLICY
As the employer,I certify that our funding policy is to contribute consistently an
amount at least equal to 100%of the ARC.
Otay Water District
Name of Employer
Printed Name and Title of Person Signing the Form
Signature Date
o:\c1ients\otay water district\opeb\2007\reports\ba calpers certificatIOn 08-01-03 may water district.doc
ATTACHMENT D
A
CalPERS
DELEGATION OF AUTHORITY
TO REQUEST DISBURSEMENTS
RESOLUTION
OFTHE
(GOVERNING BODY)
OFTHE
(NAME OF EMPLOYER)
The ------=-::-:-:=7:":":":"-=-=:-=::-------delegates to the incumbents in
(GOVERNING BODY)
the positions of ..,...,....,..,__--------and
(TITLE)
__--:=:=:-=:---authority to request on behalf
(TITLE)
of the Employer disbursements from the Other Post Employment Prefunding
Plan and to certify as to the purpose for which the disbursed funds will be used.
By _
Title _
Witness -------------
Date ----------
OPES Delegation ofAuthority (2/07)
ATTACHMENT E
Otay Water District
Retiree Healthcare Plan
Actuarial Valuation as of June 30,2007
January 2008
Bartel Associates,LLC
411 Borel Avenue,Suite 445
San Mateo,California 94402
Phone:650/377-1600
Fax:650/345-8057
ACTUARIAL VALUATION CERTIFICATION
This report presents the June 30,2007 actuarial valuation for the Otay Water District Retiree
Healthcare Plan ("Plan").The purpose ofthis valuation is to:
•determine the Plan Benefit Obligations as ofJune 30,2007 pursuant to Governmental
Accounting Standards Board Statement No.45 (GASB 45),and
•calculate the Annual Required Contribution for the 2007/08 fiscal year.
This report includes the following sections:
•Section 1 presents a summary ofthe June 30,2007 valuation results.
•Section 2 provides estimated financial accounting information for the fiscal year ending June
30,2008.
•Section 3 provides detailed results for the June 30,2007 actuarial valuation.
•Sections 4,5,and 6 summarize the census data,Plan provisions,funding methods,and
actuarial assumptions that form the basis ofthe actuarial valuation.
•Section 7 includes a summary ofGASB 45.
This report presents Bartel Associates'best estimate ofthe Otay Water District Retiree Healthcare
Plan liabilities and costs in accordance with accepted actuarial principles and our understanding of
GASB 45.
The undersigned is a member ofthe American Academy of Actuaries and meets Academy
Qualification Standards to render the actuarial results and opinions in this report.
Respectfully submitted,
Bartel Associates,LLC
~~.~
John E.Bartel,ASA,MAAA
President
January 3,2008
Otay Water District Retiree Healthcare Plan
June 30,2007 Actuarial Valuation 1),l
Section
2
3
4
5
6
7
Table ofContents
Summary
Accounting Information
Actuarial Valuation Results
Demographic Information
Plan Provisions
Actuarial Methods and Assumptions
GASB 45 Summary
Page
1
2
3
11
15
18
21
Actuarialandj,\,¢counting Terminologyusedinthis Report
•AAL -Actuarial Accrued Liability
•AOC -Annual OPEB Cost
•ARC -Annual Required Contribution
•EAN -Entry Age Normal Cost Method
•GASB 45 -Governmental Accounting Standards Board Statement No.45
•NOO -Net OPEB Obligation
•OPEB -Other (than pensions)Post Employment Benefits
•PVB -Present Value of Benefits
•UAAL -Unfunded Actuarial Accrued Liability
Otay Water District Retiree Healthcare Plan
June 30,2007 Actuarial Valuation 1}1
SECTION 1
SUMMARY
The Otay Water District provides postretirement healthcare benefits to eligible employees who retire
directly from the District.GASB 45 financial information for the 2007/08 fiscal year is as follows
(amounts in OOO's),assuming the District implements the GASB 45 accounting standard for the
2007/08 fiscal year:
•Present Value ofBenefits (PVB)as of6/30/07 $12,522
The Present Value of Benefits is a measure ofthe District obligation for
expected retiree healthcare benefits due to both past and future service for
current employees and retirees.
•Actuarial Accrued Liability (AAL)as of 6/30/07 11,408
The Actuarial Accrued Liability is a measure ofthe District obligation for
benefits earned or allocated to past service.
•Plan Assets as of6/30/07 0
Plan Assets include funds that have been segregated and restricted in a
trust so that they can only be used to pay plan benefits.
•Unfunded Actuarial Accrued Liability (UAAL)as of 6/30/07 11,408
The Unfunded Actuarial Accrued Liability is the excess ofthe AAL over
Plan Assets.This represents the amount ofthe Actuarial Accrued
Liability at the valuation date that still must be funded.
•Annual Required Contribution (ARC)for 2007/08
The Annual Required Contribution is the sum ofthe Normal Cost plus an
amortization ofthe Unfunded Actuarial Accrued Liability (or less an
amortization ofexcess assets)determined as ofthe end ofthe fiscal year.
The Normal Cost is the value ofDistrict-provided benefits expected to be
earned or allocated to the fiscal year.
•Estimated Net OPEB Obligation (NOO)as of 6/30/07
The Net OPEB Obligation is the historical difference between the ARC
and actual contributions.The Net OPEB Obligation is assumed to be zero
as ofJune 30,2007,the date the District implemented GASB 45.
•Annual OPEB Cost (AOC)for 2007/08
The Annual OPEB Cost is the expense recognized on the District's
income statement for providing post-retirement healthcare benefits.The
first year that the District complies with GASB 45,the AOC will equal
the ARC.In subsequent years,the AOC will equal the ARC,adjusted for
prior differences between the ARC and actual contributions.
•Expected Benefit Payments for 2007/08
Expected Benefit Payments,or the Pay-As-You-Go-Cost,are the
expected District-paid retiree healthcare benefit payments for the fiscal
year.(Amount shown here reflects 2008 premium rates for a full year and
includes both the cash subsidy and the implied subsidy.)
846
o
846
701
Otay Water District Retiree Healthcare Plan
June 30,2007 Actuarial Valuation - t -
SECTION 2
ACCOUNTING INFORMATION
The District's current contribution policy is to contribute the full ARC to the CalPERS California
Employers'Retiree Benefit Trust Fund (CERBT)annually.In addition,the District intends to fund the
full Actuarial Accrued Liability as ofJune 30,2007 during the 2007/08 fiscal year.The 2007/08 ARC
and AOC and the estimated June 30,2008 NOO are as follows:
Annual Required Contribution (ARC)
The 2007/08 Annual Required Contribution includes the Normal Cost plus a 30-year amortization of
the Unfunded AAL,both as a level percentage ofpayroll and determined as ofthe end ofthe fiscal year
(amounts in OOO's):
Cash Implied
Subsidy Subsidy Total
•Normal Cost $99 $36 $135
•UAAL Amortization 649 62 711
•Total ARC 748 98 846
•ARC as %ofPayroll 6.8%0.9%7.7%
Annual OPEB Cost (AOC)
The AOC equals the ARC,except when the District has a NOO at the beginning ofthe year.In that
case,the AOC will equal the ARC adjusted for expected interest on the NOO and reduced by an
amortization ofthe NOO.The 2007/08 AOC is determined as follows (amounts in OOO's):
Cash Implied
Subsidy Subsidy Total
•ARC $748 $98 $846
•Interest on NOO 0 0 0
•Amortization ofNOO Q Q Q
•Total AOC 748 98 846
Estimated Net OPEB Obligation (NOO)
The NOO is the historical difference between the ARC and actual contributions to a segregated trust.If
the District contributes an amount equal to the Normal Cost (determined as ofthe end ofthe fiscal year)
plus the 6/30/07 Actuarial Accrued Liability during 2007/08,the estimated June 30,2008 NOO is
(amounts in $OOO's):
Cash Implied
Subsidy Subsidy Total
•June 30,2007 NOO1 $0 $0 $0
•AOC 748 98 846
•Contributions (including benefit payments)(10,507)(1,036)(11,543)
•June 30,2008 NOO (9,759)(938)(10,697)
I Assumes the June 30,2007 Net OPEB Obligation is zero.
Otay Water District Retiree Healthcare Plan
June 30,2007 Actuarial Valuation - 2 -
1)/1
SECTION 3
ACTUARIAL VALUATION RESULTS
Benefit Obligations
The following actuarial definitions are used in this section:
•The Present Value ofBenefits (PVB)or Present Value of Projected Benefits is a measure of
the total District obligation for expected retiree healthcare benefits due to both past and future
service for current employees and retirees.
•The Actuarial Accrued Liability (AAL)is a measure ofthe District obligation for benefits
earned or allocated to past service.
•The Normal Cost is the value ofDistrict-provided benefits expected to be earned or allocated
to the current fiscal year determined as ofthe end ofthe fiscal year.
•Plan Assets include funds that have been segregated and restricted in a trust so that they can
only be used to pay plan benefits.
This report develops the AAL and Normal Cost using the Entry Age Normal actuarial cost method.
This method is designed to produce a Normal Cost which,if all assumptions are met,will be a
level percent ofpayroll.The following charts illustrate the components ofthe PVB,with the
shaded area representing the unfunded AAL.
Present Value of Benefits
(Without Plan Assets)
Otay Water District Retiree Healthcare Plan
June 30,2007 Actuarial Valuation
Normal
Cost
- 3 -
Present Value of Benefits
(With Plan Assets)
Normal
Cost
SECTION 3
ACTUARIAL VALUATION RESULTS
Benefit Obligations -June 30,2007
(amounts in OOO's)
Cash Subsidy Implied Subsidy Total
•PYB
•Actives $3,674 $752 $4,426
•Retirees 7,528 568 8,096
•Total 11,202 1,320 12,522
•AAL
•Actives 2,880 432 3,312
•Retirees 7,528 568 8,096
•Total 10,408 1,000 11,408
•Assets Q 0 0
•Unfunded AAL 10,407 1,000 11,408
•Expected Benefit Payments2 600 101 701
2 Expected benefit payments were calculated assuming the 2008 premium rates are effective for
the full 2007/08 fiscal year.Financial reporting ofthe District's healthcare cost for active
employees should be offset by the expected payments for the retirees'implied subsidy.
Otay Water District Retiree Healthcare Plan
June 30,2007 Actuarial Valuation - 4 -
SECTION 3
ACTUARIAL V ALUATION RESULTS
Annual Required Contribution (ARC)-2007/08
(amounts in OOO's)
Cash Subsidy Implied Subsidy Total
•ARC - $
•Normal Cost $99 $36 $135
•UAAL Amortization3 649 62 711
•Total at End ofFiscal Year 748 98 846
•Annual Payroll 10,951 10,951 10,951
•ARC - %of Payroll
•Normal Cost 0.9%0.3%1.2%
•UAAL Amortization 5.9%0.6%6.5%
•Total at End ofFiscal Year 6.8%0.9%7.7%
3 30-year amortization.
Otay Water District Retiree Healthcare Plan
June 30,2007 Actuarial Valuation - 5 -
SECTION 3
ACTUARIAL VALUATION RESULTS
Benefit Obligations -June 30,2007
(amounts in OOO's)
Tier I Tier II Tier III Directors Total
•PYB
•Actives $727 $3,042 $657 $0 $4,426
•Retirees 5.317 2,623 0 156 8,096
•Total 6,044 5,665 657 156 12,522
•AAL
•Actives 665 2,433 213 0 3,312
•Retirees 5.317 2,623 0 156 8,096
•Total 5,982 5,056 213 156 11,408
•Assets 0 0 0 0 0
•Unfunded AAL 5,981 5,056 213 156 11,408
•Expected Benefit Payments4 450 227 23 701
4 Includes cash and implied subsidy.
Otay Water District Retiree Healthcare Plan
June 30,2007 Actuarial Valuation - 6 -
SECTION 3
ACTUARIAL VALUATION RESULTS
Annual Required Contribution (ARC)-2007/08
(amounts in OOO's)
Tier I Tier II Tier III Directors Total
•ARC - $
•Normal Cost $8 $80 $47 $0 $135
•UAAL AmortizationS 373 315 .u.lQ 711
•Total at End ofFiscal Year 381 395 60 10 846
•Annual Payroll 465 2,416 8,070 n/a 10,951
•ARC - %of Payroll
•Normal Cost 1.7%3.3%0.6%n/a 1.2%
•UAAL Amortization 80.2%13.0%0.2%n/a 6.5%
•Total at End of Fiscal Year 81.9%16.4%0.7%n/a 7.7%
S30-year amortization.
Otay Water District Retiree Healthcare Plan
June 30,2007 Actuarial Valuation - 7 -
~l).)/1
Benefit Obligations -June 30,2007
(amounts in OOO's)
Exec Confid Manager Super Admin Field Directors Total
•PVB
•Actives $266 $174 $766 $439 $922 $1,859 $0 $4,426
•Retirees 8,095
•Total 12,521
•AAL
•Actives 171 III 637 350 622 1,422 0 3,312
•Retirees 8,095
•Total 11,407
•Assets 0
•Unfunded AAL 11,407
•Expected Benefit Payments6 701
6 Includes cash and implied subsidy.
Otay Water District Retiree Healthcare Plan
June 30,2007 Actuarial Valuation - 8 -Gil
Annual Required Contribution (ARC)-2007/08
(amounts in OOO's)
Exec Confid Manager Super Admin Field Directors Total
•ARC - $
•Normal Cost $11 $7 $18 $9 $35 $54 $0 $135
•VAAL Amortization7 711
•Total at End ofFiscal Year 846
•Annual Payroll 1,245 1,037 1,120 803 3,319 3,426 nla 10,951
•ARC - %ofPayroll
•Normal Cost 0.9% 0.7%1.6% 1.1% 1.1%1.6%n1a 1.2%
•VAAL Amortization 6.5%
•Total at End ofFiscal Year 7.7%
7 30-year amortization.
Otay Water District Retiree Healthcare Plan
June 30,2007 Actuarial Valuation - 9 -
Cash Flow Projection
(amounts in OOO's)
The following table shows the projected "pay-as-you-go"benefit payments for the next 10 years as
estimated from the June 30,2007 actuarial valuation.The projection was done on a closed group
basis,that is,no new hires were assumed.
Fiscal Year Benefit Payments
2007/08 8 $701
2008/09 752
2009/10 792
2010/11 851
2011/12 887
2012/13 894
2013/14 952
2014/15 962
2015/16 1,003
2016/17 1,043
8 Expected benefit payments were calculated assuming the 2008 premium rates are effective for
the full 2007/08 fiscal year.
Otay Water District Retiree Healthcare Plan
June 30,2007 Actuarial Valuation -10 -
SECTION 4
DEMOGRAPHIC INFORMATION
Participant Statistics
6/30/07
Tier I Tier II Tier III Directors Total
•Actives9
•CountlO 6 29 124 5 164
•Average Age 51.5 49.6 42.5 49.6 44.3
•Average Service 29.9 18.2 4.1 5.2 7.5
•Payroll (OOO'S)II $465 $2,416 $8,070 n/a $10,951
•Average Pay11 77,417 83,322 65,080 n/a 68,873
•Retireesl2
•Count <65 22 14 0 0 36
•Count~65 22 ~Q 3 11
•Total 44 20 0 3 67
•Average Age 68.1 64.1 n/a 81.5 67.5
•Average Ret Age 59.2 59.0 n/a 67.7 59.5
9 General Manager included with Tier II.
10 Excludes 1 Tier III part-time employee.
II Total excludes 5 active Directors elected after 1/1/95 reported with zero pay.
12 Robert Griego included with Tier I.
Otay Water District Retiree Healthcare Plan
June 30,2007 Actuarial Valuation -11 -l)/l
Participant Statistics
6/30/07
Exec Confid Manager Super Admin Field Directors Total
•Actives
•Count 8 13 10 10 57 61 5 164
•Average Age 51.9 43.3 50.4 47.0 41.6 44.2 49.6 44.3
•Average Service 9.4 5.3 15.1 12.0 5.0 8.3 5.2 7.5
•Est 2007/08 Pay (000'S)13 $1,245 $1,037 $1,120 $803 $3,319 $3,426 n/a $10,951
•Average Payl3 155,612 79,802 112,002 80,345 58,231 56,161 n/a 68,873
•Retirees
•Count <65 36
•Count;:::65 II
•Total 67
•Average Age 67.5
•Average Ret Age 59.5
13 Excludes 5 active Directors elected after 1/1/95 with zero reported pay.
Otay Water District Retiree Healthcare Plan
June 30,2007 Actuarial Valuation -12 -
1)L>l
Healthcare Coverage
Medical -Actives
Plan Single 2-Party Family Waived Total
EPO 46 26 38 n/a 110
Gold PPO 14 14 15 n/a 43
Silver PPO 0 0 1 n/a 1
Waived n/a n/a n/a 10 10
Total 60 40 54 10 164
Medical-Retirees Under Age 65
Plan Single 2..Party Family Waived Total
EPO 1 8 0 n/a 9
Gold PPO 10 15 1 n/a 26
Silver PPO 0 1 0 n/a 1
Waived n/a n/a n/a 0 0
Total 11 24 1 0 36
Medical -Retirees Over Age 65
Plan Single 2-Party Family Waived Total
EPO 0 0 0 n/a 0
Gold PPO 4 26 0 n/a 30
Silver PPO 0 0 0 n/a 0
Waived n/a n/a n/a 1 1
Total 4 26 0 1 31
Dental
Plan Single 2-Party Family Waived Total
Actives 61 37 66 0 164
Retirees <65 6 16 1 13 36
Retirees::::65 5 26 0 0 31
Otay Water District Retiree Healthcare Plan
June 30,2007 Actuarial Valuation -13 -
Active Employees 14
Age/Service/Pay Distribution
Service
Age Under 1 1-4 5-9 10-14 15-19 20-24 25 &Over Total
Under 25 Count 1 I - ----2
Average Pay 37,444 51,684 - --- -44,564
25-29 Count 7 2 ---- -9
Average Pay 54,577 44,229 --- - -52,277
30-34 Count 5 8 4 1 - - -18
Average Pay 63,144 48,652 53,064 68,711 - - -54,773
35-39 Count 5 8 10 3 ---26
Average Pay 61,847 54,832 69,264 67,510 - - -63,194
40-44 Count 5 8 7 3 5 2 -30
Average Pay 50,747 65,721 55,377 76,163 79,154 67,505 -64,214
45-49 Count 3 11 6 1 2 1 3 27
Average Pay 60,356 52,270 75,949 51,602 125,550 50,619 73,120 66,089
50-54 Count 4 8 4 -9 3 3 31
Average Pay 64,094 87,319 88,225 -76,125 71,955 96,394 80,581
55-59 Count 1 2 6 -2 -1 12
Average Pay 44,576 111,853 77,185 -83,957 -64,604 80,326
60-64 Count 2 2 1 2 2 --9
Average Pay 61,788 83,511 57,654 53,721 66,898 - -65,499
65 &Over Count - - - - ----
Average Pay - - - - -- --
Total Count 33 50 38 10 20 6 7 164
Average Pay 57,690 63,161 68,997 65,877 81,685 66,916 81,878 66,773
14 Includes 5 active Directors with zero reported pay.
Otay Water District Retiree Healthcare Plan
June 30,2007 Actuarial Valuation -14 -I?l
SECTIONS
PLAN PROVISIONS
Benefit Summary
(Effective 1/1/08)
•Medical Benefit
Eligibility
Tier 11
•Service or Disability Retirement from the District
•Full-time employees
•Receiving CalPERS pension (50 &5)
~.
.
Hired <1/1/81
•Ret 55 &5
Hired>1/1/81 &<7/1/93
•Ret Age 55
•Ret Age +Svc ~70
•Includes current General
Manager
Hired>7/1/93
•Ret 55 &15
Elected <1/1/95
•Ret 60 &12
•Retiree Medical
Benefit'S
•Surviving
Spouse &
Dependents
Medical Benefit
•100%ofretiree cost for life
•Ret <12/29/03:100%ofspouse &dependent cost
•Ret 2:12/29/03:88%ofspouse &dependent cost
•Dependent children coverage until age 19
•EPO,Gold PPO,and Silver PPO available before
Medicare eligibility
•Gold and Silver PPO available after Medicare
eligibility (not EPO)
•Ret <12/29/03:100%ofspouse &dependent cost
•Ret 2:12/29/03:88%ofspouse &dependent cost
•Coverage for 12 months after retiree death <65
.50%ofretiree-only cost
until Medicare eligibility
•Silver PPO available
(not EPO or Gold PPO)
•Not covered under
District medical plan
after Medicare eligible
•None
•Elected <1/1/95:
>-100%of retiree &
family cost for life
>-Gold and Silver PPO
available (not EPO)
•Elected 2:1/1/95:None
•Elected <1/1/95:100%
ofspouse &dependent
cost for 12 months after
retiree death <65
•Elected 2:1/1/95:None
•Vesting •Early retirement and vesting apply to disability retirees only after 1/1/08:Product ofpercentages:
Early Retirement Vesting
Age Pct YOS Pct
<50 0%<10 0%
50 70%10 30%
51 76%II 44%
52 82%12 58%
53 88%13 72%
54 94%14 86%
55+100%15+100%
15 All active employees receive a District medical and dental cash subsidy of 100%ofthe employee cost plus 88%ofthe cost
for spouses and dependents.
Otay Water District Retiree Healthcare Plan
June 30,2007 Actuarial Valuation -15 -
SECTIONS
PLAN PROVISIONS
•Dental •Same as Medical •Same as Medical and •Not covered •Same as Medical •Same as Medical
Benefit •Ret:::60
Eligibility
•Dental •100%ofretiree cost for life •Not covered •Retiree pays premium •Elected <1/1/95:
Benefit •Ret <12/29/03:100%ofspouse &dependent 100%ofretiree and
cost family cost for life
•Ret :::12/29/03:88%ofspouse &dependent •Elected:::1/1/95:
cost Not covered under
District dental plan
•Life •Ret <12/29/03 •Ret <12/29/03 •None •None •None
insurance •Retiree:$3,000 to 70 •Retiree:$3,000 to 70
•Spouse:$1,000 to 70 •Spouse:None
Otay Water District Retiree Healthcare Plan
June 30,2007 Actuarial Valuation -16-
SECTION 5
PLAN PROVISIONS
2008 SDRMA MonthlyHealthcare Premiums
...
Pre-Medicare Medicare Eligible
...
Plan Single 2"Party Family Single 2..P~rty Family
EPa $473.56 $947.13 $1,231.27 n/a n/a n/a
Gold PPO 420.94 841.89 1,094.46 332.80 665.62 1,109.37
Silver PPO 315.71 631.41 820.84 249.60 499.22 832.02
Dental 41.11 98.65 151.10 41.11 98.65 151.10
2008 Unimerica Monthly Life Insurance Premiums
Single
Employee 19¢per $1,000
Spollse 60¢per $1,000
Otay Water District Retiree Healthcare Plan
June 30,2007 Actuarial Valuation -17-Bil
SECTION 6
ACTUARIAL METHODS AND ASSUMPTIONS
Actuarial Methods
The actuarial cost method used for this valuation is the Entry Age Normal (EAN)cost method.Under
the EAN cost method,the Normal Cost for each participant is determined as a level percent ofpayroll
throughout the participant's working lifetime.(The EAN cost method is required by CalPERS for
agencies funding with the CERBT.)
The Unfunded Actuarial Accrued Liability was amortized over a fixed 30-year period as a level
percentage ofpayroll beginning with the 2007/08 fiscal year.The District Retiree Healthcare Plan
was assumed not to meet the GASB 45 definition ofa community-rated plan and an implied subsidy
was included in the valuation since SDRMA premiums rates are dependent on the demographics of
District participants.The valuation was performed assuming that the 2008 premium rates are effective
for the full 2007/08 fiscal year
The Plan is assumed to be ongoing for cost purposes and the current benefit design is assumed to
continue with no change other than assumed inflationary adjustments.This does not imply that
an obligation to continue the Plan exists.
Actuarial Assumptions
•Discount Rate
•7.75%
•The District's current contribution policy is to contribute the full ARC to the CalPERS
California Employers'Retiree Benefit Trust Fund (CERBT)annually.In addition,the
District intends to fund the initial Actuarial Accrued Liability as ofJune 30,2007 during the
2007/08 fiscal year.
•CalPERS requires a Discount Rate of7.75%for the portion of the ARC funded with
CaIPERS.
•Inflation Rate
•3%per annum.
•CalPERS requires valuations use an inflation rate of 3%.
•Aggregate Payroll Increases
•3.25%per annum.(Used to amortize Unfunded AAL.)
•CalPERS requires that the aggregate payroll increase assumption be no greater than 3.25%.
•Salary Merit and Longevity Increases
•CalPERS 1997-2002 Experience Study.
Otay Water District Retiree Healthcare Plan
June 30,2007 Actuarial Valuation -18-L)l
SECTION 6
ACTUARIAL METHODS AND ASSUMPTIONS
•Demographic Assumptions (Mortality,Withdrawal,Disability)
•CalPERS 1997-2002 Experience Study.
•CalPERS requires that demographic assumptions be the same as those ofthe CalPERS
pension plan unless the actuary can demonstrate that the agency has materially different
expenence.
•Retirement Age
•CalPERS 1997-2002 Experience Study.
~2.7%@ 55 Expected Retirement Age:Male;:::60.1;Female;:::59.4
•CalPERS requires that demographic assumptions be the same as those ofthe CalPERS
pension plan unless the actuary can demonstrate that the agency has materially different
experience.
•Medical Premium Increases
EPO PPOs
Non-Non-
Medicare Medicare Medicare Medicare
Eligible Eligible Eligible Eligible
2009 9.70%10.10%10.50%10.90%
2010 9.05%9.40%9.75%10.10%
2011 8.40%8.70%9.00%9.30%
2012 7.75%8.00%8.25%8.50%
2013 7.10%7.30%7.50%7.70%
2014 6.45%6.60%6.75%6.90%
2015 5.80%5.90%6.00%6.10%
2016 5.15%5.20%5.25%5.30%
2017+4.50%4.50%4.50%4.50%
•CalPERS requires that the select period be no greater than 10 years and that the ultimate
trend rate be between 4%and 5%.
•Dental Premium Increases
•4%per annum.
•Medical Participation at Retirement
•Actives covered:100%for all Tiers
•Actives waived:100%for all Tiers
•Dental Participation at Retirement
•Actives Tiers I,IIa:100%
Otay Water District Retiree Healthcare Plan
June 30,2007 Actuarial Valuation -19-1)/1
SECTION 6
ACTUARIAL METHODS AND ASSUMPTIONS
•Dependents at Retirement
•75%of actives have spouses at retirement
•10%have family coverage <65
•No family coverage 2:65
•Spouse Age
•Males 3 years older than females ifno spouse birth date provided.
•Medical Plan at Retirement
•Actives currently covered:
)i>Tiers I,II:
-Same as current active elections until Medicare eligible
-Same as current active elections after Medicare eligible except for EPa participants
-EPa participants move to Gold PPO after Medicare eligible
)i>Tier Ill:
-Silver PPO until Medicare eligible
-Not covered under District plan after Medicare eligible
•Actives currently waived:
)i>Tiers I,II:Gold PPO
)i>Tier III::Silver PPO
•Medicare Eligible
•100%eligible for Medicare.
•All Medicare eligibles will elect Part B coverage.
•Future New Participants
•Closed group -no future new participants assumed.
Otay Water District Retiree Healthcare Plan
June 30,2007 Actuarial Valuation -20-
SECTION 7
GASB OPEB SUMMARY
On June 21,2004,the Governmental Accounting Standards Board approved Statement No.45 -
(GASB 45),accounting standards for other (than pensions)postemployment benefits (OPEB).
Accounting for these benefits -primarily postretirement medical-can have significant impact on
state and local government financial statements.This section summarizes GASB 45.
Background
Historically,most public sector entities have accounted for OPEB using a "pay-as-you-go"approach;
very few have prefunded or even accrued for these benefits.This means OPEB costs are ignored
while an employee renders service and recognized only after an employee retires.GASB argues this
delayed recognition shifts "costs"from one taxpaying generation to another.The GASB position is
that OPEB,like pension benefits,are a form ofdeferred compensation.Accordingly,GASB 45
requires recognizing OPEB (in the financial statement)as employees render service (and
consequently earn the benefit),rather than when paid.
Effective Dates
GASB 45 effective dates are phased in similar to GASB Statement No.34:
•Fiscal years beginning after December 15,2006 for GASB 34 phase I governments (total annual
revenue of$100 million or more)
•Fiscal years beginning after December IS,2007 for GASB 34 phase 2 governments (total annual
revenue of$IO million to $100 million)
•Fiscal years beginning after December 15,2008 for GASB 34 phase 3 governments (total annual
revenue less than $10 million).
What Benefits are OPEB?
OPEB includes most postemployment benefits,other than pensions,that employees are entitled to
after leaving employment:
•Retiree medical
•Dental
•Prescription drug
•Vision
•Life insurance
•Outside group legal
•Long-term care
•Disability benefits outside a pension plan
OPEB does not include vacation,sick leave,COBRA,or ad hoc early retirement incentives,which
fall under other GASB accounting statements.
Accounting Standards
Under GASB 45,pay-as-you-go accounting is replaced with accrual accounting.This is virtually
identical to GASB's approach under Statement No.27,with the key financial statement components
being an Annual Required Contribution,an Annual OPEB Cost,and a Net OPEB Obligation.
Otay Water District Retiree Healthcare Plan
June 30,2007 Actuarial Valuation -21 -
SECTION 7
GASB OPEB SUMMARY
•Annual Required Contribution (ARC):GASB 45 doesn't require an agency to make up any
shortfall (unfunded Actuarial Liability)immediately,nor does it allow an immediate credit for any
excess Plan Assets.Instead,the difference is amortized over time.An agency's ARC is nothing
more than the employer current Normal Cost (value ofbenefits being "earned"during a year),
plus the amortized unfunded Actuarial Liability (or less the amortized excess Plan Assets).
Simply put,ARC is the value ofbenefits earned during the year plus (or minus)something to
move the plan toward being on track for funding.GASB 45 allows actuaries to amortize the
unfunded Actuarial Liability (or excess Plan Assets)on a level dollar or level percent of payroll
basis.We believe most agencies will want to use a level percent ofpayroll amortization because
it's more consistent with the budget process and how pension contributions are usually calculated.
ARC must be based on the underlying OPEB promise (as understood by the plan sponsor and
employees).
•Annual OPEB Cost (AOC):The first year an agency complies with the new standards,the AOC
equals the ARC.In subsequent years,the AOC will equal the ARC,adjusted for prior differences
between the ARC and AOC.
•Net OPEB Obligation (NOO):An agency's NOO is the historical difference between actual
contributions made and the ARC.Ifan agency has always contributed the ARC,the NOO equals
zero.However,an agency has not "made"the contribution unless it has been set aside and cannot
legally be used for any other purpose..
Implementation Process
The implementation process will be relatively straightforward:An agency will hire an actuary to
calculate the ARC.The first time an agency does this,their AOC equals their ARC.The agency then
decides whether to contribute all,none,or part ofthe ARC into a Trust that cannot legally be used for
any purpose other than paying OPEB.
Ifan agency always contributes the ARC,then each subsequent year's AOC equals their ARC -and
the NOO is zero.The first year an agency does not contribute the ARC,they must establish an NOO
equal to the difference between their actual contribution and the ARC.The subsequent year's AOC
equals the ARC,adjusted for interest and amortization ofthe NOO.
Disclosure Requirements
This may be the most important aspect ofGASB 45.When disclosed,some agencies will show large
OPEB unfunded liabilities,while others will show small or no unfunded liabilities.These differences
may require an adjustment in an agency's bond rating.Plan sponsors must disclose in their financial
statement footnotes:
•Basic plan information
•Plan type
•Benefits provided
•Authority under which benefits were established
•Plan funding/contribution policy information:
•Required contribution rates for active members and employers shown in dollars or as a percent of
payroll
Otay Water District Retiree Healthcare Plan
June 30,2007 Actuarial Valuation -22-
SECTION 7
GASB OPEB SUMMARY
•Plan Funded Status information:
•AOC and the dollar contributions actually made
•Ifthe employer has a NOO,also
~Components ofthe AOC
~NOO increase or decrease during the year
~End ofyear NOO
•3-year history of
~AOC
~Percent ofAOC contributed during the year
~End ofyear NOO
•Most recent year's plan Funded Status
•Actuarial methods and assumptions used to determine the ARC,AOC,and Funded Status.
In addition,plan sponsors must provide 3 years ofhistorical required supplementary information:
•Valuation dates
•Actuarial asset values
•Actuarial Liability
•Unfunded Actuarial Liability (excess Plan Assets)
•Plan funded ratio
•Annual covered payroll
•Ratio of unfunded Actuarial Liability (excess Plan Assets)to annual covered payroll
•Factors that significantly affect comparing the above information across the years.
Defining the Plan
GASB 45 refers to the substantive plan as the basis for accounting.It may differ from the written
plan in that it reflects the employer's cost sharing policy based on:
•Past practice or communication ofintended changes to a plan's cost sharing provisions,or
•Past practice ofcost increases in monetary benefits.
The substantive plan is the basis for allowing recognition ofpotential future plan changes.This
approach requires entities to acknowledge the underlying promise,not just the written plan.
What ifretirees participate in the active healthcare plan,but are charged a rate based on composite
active and retiree experience?(This was a contentious issue during the statement drafting,with one
of the seven board members dissenting from Board adoption of the final statement.)In general,
GASB 45 requires recognition ofthe implied subsidy.However,ifbenefits are provided through a
community rated plan (premium rates based on experience ofmUltiple employers rather than a single
employer),and the same premium is charged for active and retired participants,it is appropriate to
value unadjusted premiums.
Otay Water District Retiree Healthcare Plan
June 30,2007 Actuarial Valuation -23 -E)/l
SECTION 7
GASB OPEB SUMMARY
Actuarial Assumptions and Discount Rate Requirements
Under GASB 45,the actuary must follow current actuarial standards ofpractice,which generally call
for explicit assumptions -meaning each individual assumption represents the actuary's best estimate.
GASB 45 also requires basing the discount rate on the source offunds used to pay the benefits.This
means the underlying expected long-term rate of return on Plan Assets for funded plans.Since the
source of funds for unfunded plans is usually an agency's investment fund,and California and most
other state law restricts what investments agencies can have in their investment fund,unfunded plans
will need to use a low (for example,4%to 5%)discount rate.[fan agency sets up a Trust and
diversifies Trust Plan Assets,however,the discount rate might be much higher (such as 7%)
depending on the Trust fund's expected long-term investment return.
Transition Issues
Typically,new accounting standards allow transition from old to new requirements.Because
historical ARC calculations will rarely be available,GASB 45 takes a prospective transition
approach:there is no requirement for an initial transition obligation.But ifAOCs,before transition,
were calculated consistently with the standard,a NOD at transition can be established at an agency's
discretion.
Valuation Frequency Requirements and Small Plans
GASB 45 requires an actuarial valuation at least every two years for plans with more than 200 (active,
inactive,and retired)members.Plans with fewer than 200 members will need a valuation every 3
years.[n a significant departure from prior standards,though,GASB 45 allows plans with fewer than
100 members to elect a simplified measurement method not requiring an actuarial certification.
Otay Water District Retiree Healthcare Plan
June 30,2007 Actuarial Valuation -24 -l)/I
ATTACHMENT F
Funding Pensions &
Retiree Health Care for
Public Employees
A REPORT OF THE PUBLIC EMPLOYEE POST-EMPLOYMENT
BENEFITS COMMISSION
PUBLIC EMPLOYEE
POST-EMPLOYMENT BENEFITS
COMMISSION
Table of Contents
Governor's Proclamation Creating the Commission .
Ewmt/IIC Order S-25-06
Message from the Chairman . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ...3
Go-flirt L.Piu:rky
Executive Summary.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ...5
/1 P/'m til /it!r!".css PCIIS/liil r1Ilt!OPED Obllj;'!rlOI,U'
Summary of Retirement System Survey.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ...13
Summary of 0 PEB Survey of Public Agencies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ...19
Public Agencies'Approaches to Meeting Pension and OPEB Obligations 29
EfJll/UfltfO!l-o/utlrioil,\flp/,i'or!che.1if)!"ride/res_,';ng O'!il'Nilfjlf'ut,Ii'I1"'111,'/,,"1
;'cti;'CJIlCn.t hctllth ({fl"C :intlP{,!1~';ON obl/glltiulls
Section I:City,County,and Special District Case Studies . . . . . . . . . . . . . . . . . . . . ...31
Section II:Schools Case Studies.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ...133
Commission Recommendations.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ...175
A Plan til Address Pens/on 'lI1d OPED Obi/grit/IIII."
Public Employee Post-Employment Benefits Commission Members ,207
Additional Resources for Public Agencies and Appendix Materials . . . . . . . . . . . . . . . ...212
Appendix 1:Brief History of Pension and OPEB Benefits in California 213
Appendix 2:Explanation of GASB 45 221
Appendix 3:How to Read an Actuarial Valuation 231
Appendix 4:Actuarial Assumptions in Use in California's Public Sector.. . . . . . . . ...241
Appendix 5:OPEB Funding Approaches 247
Appendix 6:Executive Summary,Gabriel,Roeder,Smith
and Company (GRS)Report to the State Controller 257
Appendix 7:Alternate GRS Scenarios 263
Appendix 8:Fiduciary Responsibilities ofPublic Pension Trustees . . . . . . . . . . . . . ...287
Appendix 9:Responses to "30 Ways to Spike Your Pension"Document 289
Appendix 10:Glossary.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ...315
Appendix 11:Acknowledgements 323
Governor's Proclamation Creating
the Commission
Executive Order 5-25-06
WHEREAS the State and other public entities within the State provide employees with
pensions and other post-employment benefits such as health care;and
WHEREAS these benefits serve the public interest by attracting and retaining a workforce
that protects the health and safety of the State;and
WHEREAS the most recent accounting reports from CalPERS and CalSTRS indicate
that public employee pensions are underfunded;and
WHEREAS the Government Accounting Standards Board now requires the State and
other public entities within the State to determine and report their liabilities for other
post-employment benefits;and
WHEREAS only a small percentage of public entities have begun taking action to
determine the full extent of their other post-employment benefits or to fund any liabilities
that may exist in that regard,with the result that any such liabilities that may exist are
largely unfunded;and
WHEREAS unfunded liabilities for other post-employment benefits are currently
unknown,but the Legislative Analyst's Office estimates that they may be potentially tens
of billions for the State and other public entities;and
WHEREAS the Legislative Analyst's Office has reported that elected officials throughout
the State lack the information needed to develop strategies for addressing post-employment
liabilities and urged more disclosure and planning in addressing this issue.
NOW,THEREFORE,I,ARNOLD SCHWARZENEGGER,Governor ofthe State
of California,by virtue of the power and authority vested in me by the Constitution
and statutes of the State ofCalifornia,do hereby issue this Order to become effective
immediately:
1 The Public Employee Post-Employment Benefits Commission (Commission)is hereby
established.It shall consist of twelve members,six ofwhom shall be appointed by the
Governor,three ofwhom shall be appointed by the Speaker of the Assembly,and three
ofwhom shall be appointed by the Senate President pro Tern.The Governor shall
designate one ofthe members as chairperson.The members ofthe Commission shall
serve without compensation and at the pleasure of the official who appointed them.
2 On January 1,2008,the Commission shall deliver a report to the Governor and to
the Legislature that:
a Identifies,with regard to the State of California and its counties,cities,school
districts,special districts,and any other affected government bodies,the amount
and extent of unfunded liabilities for other post-employment benefits;
b Compares and evaluates the advantages and disadvantages ofvarious approaches
for addressing unfunded post-employment benefits;and
c Considers the advantages to the State from other post-employment benefits,
such as providing retiree health care.
d Proposes a plan or plans for addressing unfunded post-employment benefits.
3 The Commission shall be disbanded 30 days after delivery oftheir report unless
the Commission's service is extended by further Executive Order.
4 The Commission shall comply with applicable open meeting laws.This Executive Order
is not intended to create,and does not create,any rights or benefits,whether substantive
or procedural,or enforceable at law or in equity,against the State ofCalifornia or its
agencies,departments,entiries,officers,employees,or any other person.
5 State departments and agencies shall cooperate and provide support to theCommission
and local agencies are encouraged to provide support for the efforts ofthe Commission.
I FURTHER DIRECT that as soon as hereafter possible,this Order be filed in the Office
of the Secretary ofState and that widespread publicity and notice be given to this Order.
IN WITNESS WHEREOF I have hereunto set my hand and caused the Great Seal
of the State ofCalifornia to be affixed this 28th day ofDecember 2006.
ARNOLDSCHWARZENEGGER
GO/lernor OfCalifornia
2
3
Message from the Chairman
Gerald L.Parsky
During the last 12 months,the Public Employee Post-Employment Benefits Commission
(the Commission)met throughout the state and listened to nearly one hundred hours
of testimony from concerned citizens,policy experts,and government officials.The
Commission deliberated carefully about how best to fund post-employment benefits for
our state's workforce.All of the intormation presented emphasized the importance to the
State ofCalifornia of both public employment and public employees.
It also became clear that the pension and health care components of compensation are
critical to both active and retired public employees.It is devastating to individuals when
health care benefits are changed after they have retired,since the cost ofhealth services
can easily deplete a retiree's income.The best way to ensure that government promises are
kept is to provide prefunding for these benefits.It is equally important that this funding
be made in a fiscally sound and prudent manner that will not negatively impact other
government services.
Because of the volatility and unpredictability ofhealth care costs,these benefits are just
as important as are pension benefits to the state's workers and retirees.Certain health care
benefits have become an integral component of retirement planning.Additionally,in many
cases,these benefits are part of deferred compensation packages used to attract and retain
qualified individuals for government service.The importance of these benefits in the eyes
of workers and retirees cannot be overstated.
With respect to funding these critical benefits,it is important to emphasize that each
public agency in California faces different funding constraints,personnel needs,and
organizational purposes.A one-size-fits-all approach is neither appropriate nor practical.
An understanding ofthat fact underlies both what the Commission addressed and what
it did not.The Commission developed recommendations which are meant to facilitate
compliance with the new reporting standards tor OPEB benefits,to ensure the fiscal
integrity ofCalifornia's pension systems,and to hold all public agencies to a standard of
best practices in finance,disclosure,deferred compensation structure,and budget priorities.
The Commission did not pursue requests that it advocate statewide changes to retirement
formulas and retirement age because those components ofbenefit design are bargained and
determined at the local level.
Early in our deliberations,the following three principles guided our discussions and
recommendations:
1.A competitive,affordable benefits package serves the public good by enabling public
employers to recruit and retain qualified public employees.
2.The costs of promised benefits should be fully identified,known,and paid for within
the working career of those receiving the benefit.The processes for funding those
benefits should be easily understood and actuarially sound.
3.In order to build awareness,support,and trust with taxpayers,including the employees
ofpublic agencies,the process through which benefits are adopted,modified,and/or
paid for needs to be open,transparent,and defensible.
Consistent with the spirit in which this body was created by California's Republican and
Democratic leaders,this bi-partisan Commission worked through differences to find
common ground and reach consensus on solutions that,iffollowed,will benefit the state's
fiscal health and promote the long-term well-being of its workforce.
Finally,we would like to commend the Governor and the Legislative Leaders for taking
action on this vitally important issue for California.We especially appteciate the
cooperative spirit in which they appointed a bi-partisan Commission.We are happy
to repott that the tone they set has continued throughout this last year.Personally,I
have truly been impressed with the way in which each of the members represented their
views and demonstrated a genuine desire to understand the views of others and reach
common ground.It is with this spirit of bi-partisanship,cooperation,and desire to do
what is right for California and its workforce that we unanimously present the following
recommendations.
Sincerely,
Gerald L.Parsky
Chairman
Public Employee Post-Employment Benefits Commission
4
Pllhli(EIlI~)ln)'c\':
!'ll.q-l~III~;1\l:-,Ili~'lll
l~l'll('riIS C(l!l1111!:i~i'lll
Execl1rive Summary
Executive Summary
A Plan to Address Pension and
o PEB Obligations
This report presents a plan to address public pension
and retiree health care funding issues across the
state of California.The following recommendations
are divided into eight groups which together
constitute a plan for addressing pension and Other
Post-Employment Benefits (OPEB)obligarions.
For more information on the background and
rationale for each recommendation,please see the
Recommendations section of this report.
Group 1
fderltify and Prefund
Financial Obligations
Recommendation 1
Public agencies providing OPEB benefits should adopt prefunding as
their policy.As a policy,prefunding OPEB benefits is just as important
as prefunding pensions.The ultimate goal of a prefunding policy should
be to achieve full funding.
Recommendation 2
Each public employer shall identify its OPEB liability,adopt a
prefunding plan,and make it public.Ifa public employer does not
establish a prefunding plan,it shall dearly identify an alternative
approach for addressing its OPEB liabilities and make public its reason
for not prefunding.
Recommendation 3
The State ofCalifornia shall establish prefunding as both a policy and
budget priority,develop and make public a prefunding plan,and begin
prefunding its OPEB liabilities.
Recommendation 4
Any employer considering the use ofOPEB bonds should fully under-
stand,and make public,the potential risks they bring.Such risks
include:shifting costs to future generations,converting a future
estimated OPEB liability into fixed indebtedness,and the uncertainty
concerning continued federal cost sharing for debt service on such
a bond.
Group 2
Limit Contribution
Volatility and Use
Smoothinp-lvrethods<:>
]udici-ously
Group 3
lncre)""Tr"lFp'l'·encIJ_.d,')"'_._0.,.;:,t.-1 . 1 '/
and i\ccoumability
Recommendation 5
Public retirement systems which consider contribution rate volatility to
be a problem should consider the use oflonger asset smoothing periods
to lessen that volatility.
Recommendation 6
A retirement system which has adopted an asset smoothing method
should resist efforts to alter that method for short-term gain,including,
but not limited to,contribution rate reductions and benefit increases.
Recommendation 7
Generally,employer contributions should not fall to zero.An employer
should be permitted to have a full or partial contribution holiday only
when its retirement plan is substantially overfunded.As used here,
"substantially overfunded"means that the existing surplus is used to pay
for all or part of the normal cost only after that surplus is amortized over'
a 30 year period,the longest amortization period allowed by GASB.In
particular,employer contributions should fall to zero ("full contribution
holiday")only in the rare situation that the surplus is so great that it
could be expected to fund a full 30 years of normal COSts.
Recommendation 8
An employer whose pension account is overfunded and who has an
OPEB liability should,as its first priority,use that surplus to address
its OPEB liability.This should be done either by (I)transferring such
surplus directly to OPEB funding in a manner which complies with
federal and state law,or (2)using the budgetary savings from any
contribution holiday (determined in accordance with Recommendation
7)to make additional contributions to OPEB funding.
Recommendation 9
Legislation should be enacted directing the State Controller's Office
to develop a simple and inexpensive procedure to regularly collect and
report OPEB data from California public agencies.In order to minimize
reporting requirements for public agencies,all the data collected for this
report should be contained in the GASB 45 actuarial valuation report
periodically required ofeach public agency and in the agency's GASB
45 footnote.Reporting should be mandatory for those agencies which
provide OPEB benefits.
Recommendation 10
The State Controller's Office should publish the annual report of public
pensions,which is required by current law,within 12 months of the
receipt of data but in no case longer than 18 months after the end ofthe
fiscal year.
Executive Summary
6
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Execmive Summary
7
Group 4
Improve Plan Design
and Communication
with Employees
Recommendation 11
With the exception ofschool districts and county offices ofeducation,
legislation should be enacted to amend Government Code Section
7507 to provide for more clarity in its cost reporting requirements and
for clear accountability within a public agency adopting new benefit
levels.Specifically,where that section now calls for the determination of
"future annual costs",it should be clarified to include "normal cost and
any additional accrued liability".Concerning increased accountability,
language should be added which requires that the person holding the
position with the responsibilities ofa chief executive officer within the
affected agency acknowledge in writing the actuary's cost determination
for the new benefit.School districts and county offices ofeducation shall
comply with disclosure requirements pursuant to AB 1200 (Chapter
1213,Statutes of 1991)and AB 2756 (Chapter 52,Statutes of 2004).
Recommendation 12
With the exception ofschool districts and county offices ofeducation,
legislation should be enacted to amend Government Code Section 7507
so that it also applies to the granting or changing ofOPEB benefits.
As with pension benefits,this statutory change would require that
the future costs of the proposed benefit change be determined by an
actuary and be made public at least two weeks prior to adoption.School
districts and county offices ofeducation shall comply with disclosure
requirements pursuant to AB1200 (Chapter 1213,Statutes of 1991)and
AB 2756 (Chapter 52,Statutes of 2004).
Recommendation 13
With the exception ofschool districts and county offices ofeducation,
legislation should be enacted to amend Government Code Section 7507
to require that pension and/or OPEB benefit changes be subject to the
public notice requirements found in that section and be presented with
an actuary available to answer any questions or to provide additional
information,as needed.The presentation and report should be in
language easily understood by the layperson,and such information
should not be placed on the consent calendar.School districts and
county offices of education shall comply with disclosure requirements
pursuant to AB1200 (Chapter 1213,Statutes of 1991)and AB 2756
(Chapter 52,Statutes of 2004).
Recommendation 14
An employer making a contribution to retiree health care should make
that contribution proportionate to the number ofyears ofemployment
and should rew~rd longer careers.This recommendation should be
implemented through collective bargaining and should be applied to
newly hired employees.The use of proportionate credit to earn the
employer contribution for retiree health care should apply only to
service retirement.
Recommendation 15
An employer providing reriree health care should make that benefit
dependent upon the employee rt:.tiring within a set time after separation
hom the job.
Recommendation 16
Public sector employers should provide tax-advantaged supplemental
savings plans (e.g.457,40l(k),403(b),etc.)to their employees on an
"opt out"basis.Public employers and their employees should jointly
determine the details ofany plan offered,including:whether to use a
"hard"or "soft"opt out,the minimum contribution amount,and any
default investment selection for employee contributions.Employers
should also develop an ongoing program to educate employees about
their savings options.
Recommendation 17
Public employers should provide regular explanations to their employees
concerning the advantages of their defined benefit (pension and
OPEB)plans,the role of compounded interest in their personal savings
programs,and the advantage ofcontributing to savings on a pre-tax
basis.Employees who participate in Social Security should be educated
that this is a supplemental program only and not a retirement plan.This
information should be communicated at regular intervals throughout an
employee's career.
Recommendation 18
Public employers should provide clear explanations to employees
concerning current eligibility rules for retiree health care and the terms
under which retiree health care is earned.Employers should also clearly
explain to their employees the conditions under which health benefits
for retirees are to be funded and paid.This information should be
communicated at regular intervals throughout an employee's career and
through plan documents and collective bargaining agreements.
Recommendation 19
Public employers should provide timely notification to both active
and retired employees when proposing a change in retiree health care
benefits.This notification should be provided in a time frame that
reasonably allows affected employees and retirees to understand the
impact of the benefit change,to review other options available to them,
and to comment to the employer on the proposed changes.
Recommendation 20
Ca!PERS should periodically inform its contracting agencies about
the option of allowing permanent part-time employees access to
the PEMHCA health care system.The amount of the employer
contribution,if any,should be collectively bargained.
\'llhl\~Lli1.~ll.\}\·,:
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Exectl[ive SUI1l111ary
8
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Execurive Summary
9
Group 5
Provide
Independent
t-\1·1·~1uc; c('-..eLL;r ~~1..)
Group 6
Strengthen
('O\'Pl·r·l',,··r~'HId\._J /-._.t ,.:.1Ltl,_e 0.1.'~
Enhance
Transparencv!.,.J
Recommendation 21
Public employers should evaluate participation in alternate
arrangements,including joint power authorities OPAl and regional
health care risk pools,as a means of providing retirees with access to
health care coverage.
Recommendation 22
Legislation should be enacted to create a California actuarial advisory
panel at the state level.The purpose of the advisory panel would be to
provide the California Legislature,the Governor's office,public retire-
ment systems,public agencies,and other interested parties with impartial
and independent information on pensions,OPEB benefits,and best
practices.
Such a panel would encourage greater transparency and understanding
ofactuarial methodology and assumptions used by public retirement
systems and would gather and provide information concerning best
actuarial practices.Individuals appointed to the advisory panel should
have the requisite technical and educational skills to carry out their duties.
Recommendation 23
All public pension plans should have periodic performance audits
performed by an independent auditor.
Recommendation 24
A retirement board should not provide incentives for an employer to
enhance benefits,and benefit improvements by the employer should not
be contingent upon a quid pro quo by the retirement board.
Recommendation 25
Retirement systems and public agencies should be open and transparent
concerning the elements included in final compensation.All public
retirement systems in California should have in place safeguards against
pension spiking.
Recommendation 26
Legislation should be enacted which would do the following:
1.Make it a crime to make a fraudulent claim for a retirement or
disability benefit or to keep a payment made on the basis of a
fraudulent claim;
2.Require that workers'compensation insurers and the Director of
EDD provide CalPERS investigators with information they deem
necessary when investigating someone concerning the application
for,or the receipt of:CalPERS benefits.
Group 7
Coordinate ~with
I'vTeclicare
Recommendation 27
The granting ofa disability retirement should be based solely on medical
information and should not consider personnel,disciplinary,or other
ancillary issues.
Recommendation 28
Boards overseeing pension or OPEB trust funds should evaluate not
only reported actuarial liabilities and assets but also the underlying
assumptions including discount rates,investment returns,mortality,
health care inflation,and whether plans are open or closed systems.
Boards should understand the sensitivity to changes in these
assumptions,as well as the difference between actuarial values and
market values.The authorities responsible for appointing members to
public retirement boards should seek out individuals with expertise in
the areas ofpublic finance,investments,and public administration.In
addition,the trustees of public retirement systems,as well as the trustees
ofOPEB trusts,should receive continuous training related to the
understanding and fulfillment of their fiduciary responsibilities,actuarial
methodology and assumptions,and conflict of interest requirements.
Recommendation 29
Boards which govern pension and/or OPEB trusts should have very
strong conflict of interest policies and should adhere to those policies.
All trustees should annually attest in writing that they understand and
are in compliance with the conflict of interest policy.
Recommendation 30
Boards overseeing pension and/or OPEB trust funds should meet
or exceed the transparency governance requirements they place on
companies or on investment managers ofplan assets.
Recommendation 31
Public retirement boards of trustees should establish a separate audit
committee,made up of trustees,to oversee and participate in the
opening,processing,and closing of the annual audit report to the
full board.
Recommendation 32
Health plan sponsors should identify individuals who are Medicare-
eligible and inform them of the need to enroll in Medicare in a timely
manner.Employers should provide those individuals with information
on penalties which result from delayed enrollment in Medicare.
Recommendation 33
Employers should provide incentives to individuals to enroll in Medicare
and possibly a Medicare supplement plan once they become eligible
for Medicare.
PlIhlil l~Ill!'lIJ.\"Cl'
P()~I'-l':tilP!\lPlll'!l1
[)Cilci-"iIS (';Hllll\i.~_,illli
Ext:Cllrive Summar)'
10
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ExecuriveSUllunary
11
Group 8
Advocare Federal Tax
Lav'!Changes'-'
Recommendation 34
At the request of numerous local agencies,the Commission agreed to
consider several proposed tax changes.Because the Commission can play
a unique role in communicating these issues to the IRS,the Commission
will write a letter to the IRS recommending the following:
•Investment of Assets Used to Fund Retiree Health Benefits:The IRS
should modify Revenue Ruling 81-100 to allow the commingling for
investment purposes ofthe funds held to pay public employee OPEB
obligations with retirement system funds,subject to appropriate
safeguards.Those safeguards should require that 0 PEB funds must be
held in trust solely for the benefit ofretirees and beneficiaries and that
investments and income must be properly accounted for and allocated.
•Collectively Bargained Retiree Health Benefits:The IRS should
interpret the law in the same manner for retiree health benefits as it
does for pensions,and not tax health benefits which are collectively
bargained,even if they are not fully insured.The IRS also should
not tax retiree health benefits that provide higher premium subsidies
to retirees with longer service,whether or not those benefits are
collectively bargained.
•Saving For Retirement:Redeposits and Service Purchase:The IRS
should not change its current rules concerning pick ups and should
not change its rules allowing pre-tax redeposits and the pre-tax
purchase ofservice credit,particularly since there has been no change
in the governing law.
•Definition of"Government Agency"for Retirement Systems:
The IRS,DOL,and PBGC should open their process for defining
"government agency"by holding public hearings and inviting
government agencies and retirement systems to participate in these
sessions to provide critical information before any decisions are made
which could adversely affect many public employees.
•Health Benefits:Retirees,Step Children,Domestic Partners,and
All Others Covered by the Retiree Health Pian:The IRS should
not tax the health care benefits provided to everyone covered by a
health care plan simply because the plan provides coverage for retirees'
step children and domestic partners who are not tax dependents of
the retirees.
Attachment G
OPEB
Other Post Employment Benefits
.--"-,--'--'-~--'",-~~-"-~-:~.:_-~.:.:'~'~-:~~:'~-'-.':--~.
OPEB -Definition
Benefits paid by the employer to qualified
retired employees (Not including pension
benefits)
o Otay's medical and dental benefits are an
OPEB benefit.
Cl OPEB Liability
D Actuary's Role
Accaun ing far Pe si ns
Hist ry
o Pension Funding -
1974 ERISA required companies to calculate
the funding status.
1986 FASB puts out SFAS 87 which
standardizes accounting for pensions
[J Medical and Dental Pension Funding -
1998 FASB puts out SFAS 132 which
standardizes accounting for medical pensions
2004 GASB implements GASB #45 to
standardize reporting of medical pensions
Otay's OPEB History
CI 1999 First actuarial study
[]2000 Board approved an OPEB policy &set aside
$4,000,000 (partial funding)
[]2004 GASB 45 issued with focus on irrevocable
trusts
o 2004 Updated actuarial study and the Board set
aside $12,100,000 (fully funded)
[J 2007 District identifies savings with modified
medical plans,PERS Trust
[J 2007 District offers expanded compensation and
benefits with savings
[J 2007 Governor Approves AB 554
[J 2008 Recommend implementation of PERS
Trust to obtain savings
Be efits 0 ~the PERS Trust
[J Greater returns make $5M in current funds
available for other District purposes
•District Rate 5.00°10 (Short term)
Trust Rate 7.00°10 (Long term &Equity Markets)
•PERS Rate 7.75°10 (Long term &Equity Markets)
[J Meets GASB 45 trust criteria
[J Financial Statements will reflect the FULLY
FUNDED status
[J Demonstrates the District/s strong financial
position,planning,and management -Bond
Markets
Cause for elebration
[]Board actions have placed the District in the
favorable position to FULLY FUND the District's
lia bility
[]Placing the funds in a PERS Trust will save the
District over $5/000/000
[J The District's Fully Funded status puts the District
in a very competitive position.The District will
not be financially hindered by future funding
requirements.
Medical Pension Actuarial Results
Actuarial Accrued Liability (AAL)
IJ AAL $11,408,000
Annual "Required"Contribution (ARC)
[J Normal Cost $135,000
Without Funding the AAL the ARC Increases
[J Normal Cost $135,000
[J UAAL Amortization $711,000
$846,000
[]Governor Schwarzenegger Quote
"...these benefits serve the public interest by attracting and
retaining a workforce that protects the health and safety of
the State..."
Governor's Benefits ••ommlsslon
[J Commission Chairman Quote
"The results of this survey should serve as a wake-up call
about the importance of planning ahead and implementing
prudent fiscal policies now.For the good of the state's
fiscal health and the well being of our workforce,action
must be taken."
o Identified Pension underfunding at $63.5 Billion
[]Identified Medical underfunding at $118 Billion
eco mendations of the Governor's
Benefits Commission
1.Identify and Prefund Financial Obligations
2.Limit Contribution Volatility and Use Smoothing
Methods Judiciously
3.Increase Transparency and Accountability
4.Improve Plan Design and Communication with
Employees
5.Provide Independent Analysis
6.Strengthen Governance and Enhance
Transparency
7.Coordinate with Medicare
8.Advocate Federal Tax Law Changes the best
interest of all Californians.
Staff Recommendation
[]Approve Resolution No.4117
Authorize the agreement with PERS to prefund
the OPES Trust
Set the funding policy at 100%of the ARC
Delegate authority to request disbursements to
the GM and CFO
Authorize the transfer of $11,543,000 to PERS
Authorize the transfer of the remaining
designated funds to the GF to pay for
negotiated benefits
AGENDA ITEM 7a
STAFF REPORT
TYPE MEETING:
SUBMITTED BY:
Regular Board
Armando Buelna~
MEETING DATE:
W.O.lG.F.NO:
3/5/08
DIV.NO.All
APPROVED BY:
SUBJECT:
Communications Officer
Review of the Spring 2008 Customer Pipeline Newsletter
GENERAL MANAGER'S RECOMMENDATION:
That the Board of Directors review the draft winter 2008
Customer Pipeline newsletter and provide direction on moving
to full-color.
PURPOSE:
To give the Board of Directors the opportunity to review the
draft spring 2008 Customer Pipeline newsletter,and provide
direction on moving to full-color.
BACKGROUND:
The Customer Pipeline newsletter is a communications tool to
engage,educate,and inform customers about programs and
services offered by the district.It serves to increase
visibility and transparency of district's actions and to
promote understanding and confidence in their water service
provider.
Topics in the Customer Pipeline newsletter include information
of new programs or services,water conservation tips and
landscaping advice,classes and events at the Water
Conservation Garden,awards,project updates,and scholarship
announcements.A page of the newsletter is dedicated to water
conservation information,and another full page is reserved
for articles translated to Spanish.The Customer Pipeline
newsletter is produced quarterly and included with customer
bills.
The Customer Pipeline newsletter is well read.The 2006
Residential Customer Opinion and Awareness Survey found that
22 percent of customers read the newsletter every time it is
included with their bill,with another 26 percent reading it
most times.
Readership in the newsletter is also increasing.Eighty
percent of customers read the newsletter sometimes,most
times,or every time it is included with their bill.
The customer newsletter is currently printed in two colors
(blue and black)and distributed to all 49,000 customer
accounts.The single 11"x 17"two-sided sheet costs $0.08
each to print,or approximately $3,900 each quarter plus tax
and shipping.With four-color printing (full color),the cost
would increase to $0.10 per document or $4,900 per quarter.
There are both advantages and disadvantages associated with
changing to a full color newsletter.On the positive side,
the updated look could attract additional readership and more
interest and attention to the articles and information
contained in the newsletter.Due to the tenuous nature of the
water supply,it could help to raise awareness of this
critical issue.Or in terms of promoting water conservation,
by using more colorful images of water wise plants or
attractive California Friendly landscapes,it may motivate
more customers to make these changes to their landscapes.
On the other hand,customers may view four-color printing as
wasteful,particularly at a time when water rates are rising.
Still,many organizations,public and private,mail four-color
documents and recipients are less sensitive and increasingly
accepting of such mailings.
FISCAL IMPACT:
Printing expenses for Customer Pipeline newsletters are
included in the Purchasing Division's printing budget (523301-
2231).Graphic design costs for developing the customer
newsletters are included the Marston+Marston Inc.contract and
budgeted in the General Manager's Outside Services account
(526101-1211).
STRATEGIC GOAL:
Enhance Customer Satisfaction and Outreach.
2
LEGAL IMPACT:
None.
Attachment A -Committee Action Statement
Attachment B -Initial Draft Winter Customer Pipeline Newsletter (2-color)
Attachment C -Initial Draft Winter Newsletter (4-color)
Attachment D -Newsletter Design Concepts
3
ATTACHMENT A
SUBJECT/PROJECT:Review of Customer Pipeline Newsletter
COMMITTEE ACTION:
The Finance,Administration,and Communications Committee
reviewed this item at a meeting held on February 26,2008.The
following comments were made:
•
•
•
It was requested at the FA&C Committee meeting held on
December 17,2007 that staff put together cost information
to print the customer Pipeline Newsletter in full color.
The committee had discussed that the newsletter would have
more impact to customers in full color as it would be more
"eye-catching."The charts,such as the drought monitor,
would also have a greater impact if they were in full color
as color can better represent intensity/severity.Color
pictures could also be used to draw attention to
conservation.
Staff presented the current cost for the two color process
and the cost for full color based on the 70 lb.paper stock
used currently versus semi-glossy 100 lb.stock.The cost
difference is as follows:
o Current cost is $.08/newsletter or $3,920/quarter
($.08 X 49,000 copies).
o Full color printing on 70 Ib paper stock is
$.10/newsletter or $4,900/quarter ($.10 X 49,000
copies).
o Full color printing on Semi-gloss 100 lb.paper stock
is $.ll/newsletter or $5,390/quarter ($.11 X 49,000
copies).
•The committee recommends that the District move to full
color printing on semi-gloss 100 lb.paper stock.It was
requested that a copy of the current Pipeline Newsletter,a
full color copy on 70 lb.stock,and a full color copy on
semi-gloss 100 lb.stock be included with staffs'report so
that the board would have a sample of the semi-gloss and 70
lb.stock that would be utilized.Cost of production will
Y:\Board\CurBdPkg\GENMGR\StfRpt--Review of Customer Pipeline Attach A v2 3-5-08.doc
•
•
•
increase from $3,920 to $5,390 per quarter as noted above
(a $1470 increase).
The committee also suggested,of the various proposed
layout designs,that the design with the pictures running
across the top of the front page be used as the new
template for the Pipeline Newsletter.It was also
suggested that the pictures be replaced with photos that
were more identifiable with the District and that "purple
piping"be incorporated into the design layout throughout
the newsletter.The committee would also like to see a
"Kid's Corner"type element incorporated into the
newsletter.It was suggested that material can be taken
from the Splash Lab program and Metropolitan Water
District's teaching curriculum.
It was noted that the next issue (Spring)of the Pipeline
Newsletter is scheduled to be mailed in April 2008.
There was discussion that questions regarding feedback on
the Pipeline Newsletter be included in the upcoming
Customer Survey (such as,are the articles informative,
would they like to see more Spanish translations,etc.)
The committee recommends that the District move to full color
printing of the customer Pipeline Newsletter on 100 lb.paper
stock and incorporate the ideas suggested above.The committee
recommended that this item be presented to the full board as an
action item.
STAFF REPORT
AGENDA ITEM 8a
TYPE MEETING:Regular Board Meeting
SUBMITTED BY:Mark Watton,
General Manager
MEETING DATE:
W.O.lG.F.NO:
March 5,2008
DIV.NO.
SUBJECT:Board of Directors 2008 Calendar of Meetings
GENERAL MANAGER'S RECOMMENDATION:
At the request of the Board,the attached Board of Director's meeting
calendar for 2008 is being presented for discussion.
PURPOSE:
This staff report is being presented to provide the Board the
opportunity to review the 2008 Board of Director's meeting calendars
and amend the schedules as needed.
COMMITTEE ACTION:
N/A
ANALYSIS:
The Board requested that this item be presented at each meeting so
they may have an opportunity to review the Board meeting calendar
schedule and amend it as needed.
STRATEGIC GOAL:
N/A
FISCAL IMPACT:
None.
LEGAL IMPACT:
None.
General Manager
Attachments:Calendar of Meetings for 2008
G:IUserDataIDisISecIWINWORDlSTAFRPTSlBoard Meeting Calendar 12-7-05.doc
Regular Board Meetings:
January 14,2008
February 6,2008
March 5,2008
April 2,2008
May 7,2008
June 4,2008
July 2,2008
August 6,2008
September 3,2008
October 1,2008
November 5,2008
December 3,2008
Board Workshops:
Board ofDirectors,Workshops
and Committee Meetings
2008
Special Board or Committee Meetings (3 fd
Wednesday ofEach Month or as Noted)
January 22,2008
February 20,2008
March 19,2008
April 16,2008
May 21,2008
June 18,2008
July 16,2008
August 20,2008
September 17,2008
October 15,2008
November 19,2008
December 17,2008
Budget Workshop,TBD
Board Retreat Workshop,TBD
Page 1 of 1
STAFF REPORT
AGENDA ITEM 9a
Manager
TYPE MEETING:
SUBMITIED BY:
APPROVED BY:
(Chief)
APPROVED BY:
(Asst.GM):
R~BO~;..-w::[;...-~-;.i1Jam~fr~Jos.Q~~ea e
Chief~ancia Officer
German Alva~sistant
MEETING DATE:
W,O.lG,F.NO:
General Manager
March 5,2008
DIV.NO.All
SUBJECT:Banking Services Review
GENERAL MANAGER'S RECOMMENDATION:
Informational report only.No action required.
COMMITTEE ACTION:
See Attachment I.
BACKGROUND:
The original Staff Report was presented to the Board on February
6,2008 (See Attachment IV).The Board requested that staff
provide more details on specific pricing of the Union Bank of
California contract in relation to their winning bid for banking
services,as well as current price comparisons for these
services with other banking institutions.
ANALYSIS:
BID RESULTS:During the bid review process staff noted that
UBOC's pricing was very aggressive,resulting in the lowest
total fees overall.Fees of the top three finalists,on a
monthly basis,were as follows:UBOC -$8,744;Wells Fargo -
$8,840;Bank of America -$11,011.The UBOC banking contract
includes five year fixed pricing on all services provided,while
the fees quoted by Wells Fargo and Bank of America were only
good for 90 days.
CURRENT COMPARISONS:UBOC provided a detailed breakdown of the
District's services and fees,with a comparison of the pricing
for these services from three other municipal agencies that
recently completed bidding for banking services.The competing
banks included Bank of America,City Bank,US Bank,and Wells
Fargo.
Conclusions:
While there may be slight differences in pricing for specific,
individual line items or services,UBOC's total pricing was
still lower than other banks reviewed for the total package of
services utilized by the District.
FISCAL IMPACT:
None.The recommendation for no change in banking services will
maintain current operations and financial projections.
STRATEGIC OUTLOOK:
The District ensures its continued financial health through
long-term financial planning and debt planning.
LEGAL IMPACT:
None.
Attachments:
I)Committee Action Form
II)Banking Services Pricing Slide
III)Inter-Agency Pricing Comparison
IV)Staff Report,dated February 6,2008
2
ATTACHMENT I
SUBJECTIPROJECT:Banking Services Review
COMMITTEE ACTION:
This item was referred back to committee at the February 6,2008
board meeting.The board requested additional detailed
information concerning pricing of the Union Bank of California
contract and a current cost comparison of services with other
banking institutions.The committee discussed the following:
•Staff presented the results of the Request for Proposals
sent in November 2005 for its current banking services.
The results of the top three bids were:
o
o
o
UBOC
Wells
B of A
$8,774 for 5 years
$8,840 for 90 days
$11,011 for 90 days
•
UBOC's bid was selected as the most responsive.
Following the board's inquiry at the January 22,2008
board meeting with regard to banking services,staff
polled other agencies regarding their banking services
and fee rates.The comparison yielded the following cost
information:
o
o
o
Jurupa Comm.Svc.Dist.
S.Coast Comm.Dist.
City of Poway
$10,193
$9,391
$9,090
As not very many organizations change their banking
institutions,Jurupa Comm.Svc.Dist.and S.Coast Comm.
Dist.were utilized as comparisons as they were
reasonably close to the District in size and services and
had changed their banking institution within the last 1~
to 2 years.
The District's pricing at $8,774 was still very
competitive due to its 5 year pricing agreement with
UBOC.Current fee increases are likely due to inflation.
Y:\Board\CurBdPkg\FINANCE\StfRpt-Banking Services Review-030508AttachmentI.doc
•Staff noted that the District is in its second year with
its contract with UBoe with three years remaining on its
five year contract.
•Staff indicated that a bank review would be conducted
every two to three years and would distribute a request
for pricing every five years to the banking community.
This process will become part of the departmental
procedures for Finance.
The committee reaffirmed its support of staffs'recommendation
and presentation to the full board as an informational item.
,
I
j
':
[
rI
I
ATIACHMENT II
BANKING SERVICES REVIEW
•Bank RFP Results -Nov 2005
UBec Wells B of A
$8,774 $8,840 $11,011
5-Years 90-Days 90-Days
•Agency Comparison -Jan 2008
UBeC ]urupa S.Coast Powa't
$8,774 $10,193 $9,391 $9,090
UNION BANK OF CALIFORNIA ATTACHMENT III
RFP FOR BANKING SERVICES ISSUED OCTOBER 6,2005
OTAY WATER DISTRICT
APPENDIX C COMPREHENSIVE BID SHEET
RFP Bid RFP Bid RFP Bid
INTER·AGENCY PRICE COMPARISON:DEC.2007 Jurupa CSD South Coast Cityof
Community Water Poway
UNIT OF Proposed Svcs District District TOTALS
CODE DESCRIPTION MEASURE VOLUME Price $Aug.07 Apr.06 Nov.05 OTAY Jurupa SCWD Poway
REQUESTED SERVICES:
ACCOUNTANALYSIS
AAA003 ACCT MAINTENANCE -WEB PER/ACCOUNT 2 5.00 10.00 10.00 5.00 10.00 20.00 20.00 10.00
AAA012 FDIC INS/FICO (OOO's)$.015/$1000 200.0 0.015 0.015 0.015 0.015 3.00 3.00 3.00 3.00
STR026 MONTHLY DDA STATEMENTS -WEB PER/ACCOUNT 2 2.00 5.00 2.00 1.00 4.00 10.00 4.00 2.00
CHECK PROCESSING
CKP002 UNENCODED COURIER DEPOSIT PER/DEPOSIT 28 0.95 1.45 0.95 0.95 26.60 40.60 26.60 26.60
CKP020 UBOC CHECKS (13%)PER/ITEM 4,246 0.02 0.043 0.020 0.020 84.92 182.58 84.92 84.92
CKP025 FED RES DISTRICT #1-12 (14%)PER/ITEM 4,573 0.06 0.057 0.040 0.065 274.38 260.66 182.92 297.25
CKP038 LOCAL CLEARINGHOUSE (28%)PER/ITEM 9,147 0.03 0.048 0.040 0.030 274.41 439.06 365.88 274.41
CKP039 ENCODING FEE PER/ITEM 1,789 0.02 0.030 0.020 0.020 35.78 53.67 35.78 35.78
CKP064 LA RCPC SELECT IN SD (23%)PER/ITEM 7,514 0.03 0.090 0.040 0.030 225.42 676.26 300.56 225.42
CKP069 LA RCPC IN SD (10%)PER/ITEM 3,266 0.03 0.090 0.040 0.030 97.98 293.94 130.64 97.98
CKP070 LA RCPC IN SD -PREMIUM (12%)PER/ITEM 3,922 0.03 0.090 0.040 0.030 117.66 352.98 156.88 117.66
CKP190 DEBIT ERROR NOTICE PER/ITEM 1 3.00 7.00 nil 6.00 3.00 7.00 3.00 6.00
CKP191 CREDIT ERROR NOTICE PER/ITEM 1 3.00 7.00 nil 6.00 3.00 7.00 3.00 6.00
CLEARPAY
CPY006 DIRECT SEND MONTHLY BASE FEE $25IMONTH BASE 2 25.00 nil 25.00 25.00 50.00 50.00 50.00 50.00
CPY007 DIRECT SEND CREDIT TRANSACTION Tier1:all tiers (payroll)403 0.02 nil 0.25 0.05 8.06 8.06 100.75 20.15
CPY009 DIRECT SEND DEBITTRANSACTION Tier1:all tiers 3,273 0.02 nil 0.25 0.05 65.46 65.46 818.25 163.65
CPY028 DIRECT SEND NOC FAX PER/ITEM 2 3.00 nil nil 3.00 6.00 6.00 6.00 6.00
CPY032 INPUT -DATATRANSMISSION $4/PER SEND 6 4.00 nil 5.00 5.00 24.00 24.00 30.00 30.00
CPY055 DISHONORED/DISPUTED ENTRY PER/ITEM 9 3.00 nil nil nil 27.00 27.00 27.00 27.00
CPY518 RETURNS -FAX PER/ITEM 9 1.00 nil nil nil 9.00 9.00 9.00 9.00
CPY528 NOC-FAX PER/ITEM 1 1.00 nil nil nil 1.00 1.00 1.00 1.00
CASH VAULT SERVICES
CSH028 DEPOSIT -CASH OR COIN ONLY PER/DEPOSIT 10 0.95 0.95 1.45 0.95 9.50 9.50 14.50 9.50
CSH030 CURRENCY DEPOSITED-UNSTRAPPED ($1.20/$1000 25.2 0.90 0.80 0.80 0.90 22.68 20.16 20.16 22.68
ELECTRONIC TAX DEPOSIT
ETD130 WEB INSTATAX MONTHLY MAINT EACH 1 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
ETD132 WEB INSTATAX PAYMENT EACH 8 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
DEPOSITED ITEMS RETURNED
RET062 DEPOSITD ITEMS RETURND-RECLEAR PER/ITEM 86 1.00 1.00 2.00 1.50 86.00 86.00 172.00 129.00
RET063 DEPOSITD ITEMS RETURND-CHRGBK PER/ITEM 42 1.50 1.50 2.00 1.50 63.00 63.00 84.00 63.00
WIRE TEAM
WIR001 INCOMING DOMESTIC REPETITIVE PER/ITEM 1 6.00 8.00 nil 6.00 6.00 8.00 6.00 6.00
WTM442 MONTHLY FEE /WEB PER MONTH 1 20.00 20.00 15.00 20.00 20.00 20.00 15.00 20.00
WTM443 DOMESTIC TRANS /WEB Tier1:1 to 100 9 6.00 6.00 5.00 6.00 54.00 54.00 45.00 54.00
TEAM STOP PAYMENTS
TSP410 WEB ACCT RECON STOP PMT STOP PAY 1 6.00 nil 6.00 6.00 6.00 6.00 6.00 6.00
TSP418 WEB STOP PAYMENT RENEWAL PER/ITEM 1 3.00 nil 6.00 6.00 3.00 3.00 6.00 6.00
UNION BANK OF CALIFORNIA ATTACHMENT III
RFP FOR BANKING SERVICES ISSUED OCTOBER 6,2005
OTAY WATER DISTRICT
APPENDIX C COMPREHENSIVE BID SHEET
RFP Bid RFP Bid RFP Bid
INTER-AGENCY PRICE COMPARISON:DEC.2007 Jurupa CSD South Coast City of
Community Water Poway
UNITOF Proposed Svcs District District TOTALS
CODE DESCRIPTION MEASURE VOLUME Price $Aug.07 Apr.06 Nov.05 OTAY Jurupa SCWD Poway
WHOLETAIL LOCKBOX
WTL001 MONTHLY BASE CHARGE $75.00/BOX 1 75.00 nil 150.00 nil 75.00 75.00 150.00 75.00
WTL002 ITEMS PROCESSED Tier1:(all tiers)30,879 0.14 nil 0.12 nil 4,323.06 4,323.06 3,705.48 4,323.06
WTL016 REJECTS/CORRESPONDENCE PER ITEM (est.1%)309 0.06 nil 0.15 nil 18.54 18.54 46.35 18.54
WTL038 OCR SCAN LINE REPAIR $.02/KEYSTROKE 1,500 0.02 nil 0.02 nil 30.00 30.00 30.00 30.00
WTL044 DATA TRANSMISSION PER/MONTH 1 75.00 nil 100.00 nil 75.00 75.00 100.00 75.00
WTL045 DATA TRANSMISSION/MEDIA PER/ITEM 30,879 0.0050 nil 0.01 nil 154.40 154.40 308.79 154.40
WTL054 STOP LIST-MONTHLY $35.00/MONTH 1 35.00 nil nil nil 35.00 35.00 35.00 35.00
WTL055 STOP LIST-PER ITEM $.005/ITEM (place 1 0.0050 nil nil nil 0.01 0.01 0.01 0.01
WTL067 PAYEE VERIFICATION PER/ITEM 30,879 0.00 nil 0.00 nil 0.00 0.00 0.00 0.00
WTL071 POSTAL BOXRENTAL 1 68.67 nil 69.00 nil 68.67 68.67 69.00 68.67
WTL080 LOCKBOX DEPOSIT PER/DEPOSIT 21 0.95 nil 1.00 nil 19.95 19.95 21.00 19.95
WTL105 IMAGE DELIVERY MO MAlNT $100.00/MONTH 1 75.00 nil 100.00 nil 75.00 75.00 100.00 75.00
WTL109 CHECK IMAGE EACH 30,879 0.04 nil 0.03 nil 1,235.16 1,235.16 926.37 1,235.16
WTL111 CD DOCUMENT IMAGE EACH 1 0.04 nil 0.03 nil 0.04 0.04 0.03 0.04
WTL113 WEB ACCESS $0.02/ITEMs 1 0.02 nil 0.03 nil 0.02 0.02 0.03 0.02
SPECIAL BANK PROGRAMS (RECOMMENDATIONS FOR ENHANCEMENTS)
ACCOUNT RECONCILIATION
ARP006 POS PAY MONTHLY MAINT PER/ACCT/MONTH 2 75.00 75.00 75.00 75.00 150.00 150.00 150.00 150.00
ARP012 TRANSMISSION ISSUE INPUT-BASE PERITRANSMISS'N 8 4.00 5.00 5.00 4.00 32.00 40.00 40.00 32.00
ARP013 TRANSMISSION ISSUE INPUT-ITEM PER/ITEM 618 0.03 0.06 0.06 0.03 18.54 37.08 37.08 18.54
ARP031 CHECK PAID TRUNCATED Tier1:1to 5,000 618 0.06 0.08 0.06 0.06 37.08 49.44 37.08 37.08
ARP085 STALE DATE FEATURE -BASE PER/MONTH 2 10.00 nil nil 10.00 20.00 20.00 20.00 20.00
ARP086 STALE DATE LISTING -ITEM PERIITEM 1 0.05 nil nil 0.05 0.05 0.05 0.05 0.05
ARP113 TRANSMISSION OUTPUT-PER TX PERITRANS 1 4.00 nil nil nil 4.00 4.00 4.00 4.00
ARP114 TRANSMISSION OUTPUT -PER ITEM PERIITEM 618 0.0050 nil nil nil 3.09 3.09 3.09 3.09
ARP143 IMAGE CD -ROM PER CD ROM MEDIA 1 25.00 30.00 20.00 25.00 25.00 30.00 20.00 25.00
ARP151 IMAGE CHECKS PER/ITEM 618 0.03 0.03 0.03 0.03 18.54 18.54 18.54 18.54
ARP180 EXPRESS MAIL DELIVERY PER/PACKAGE 1 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00
ARP200 WEB POS PAY-ACCOUNT BASE $OO.OO/ACCOUNT 1 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
ARP235 WEB POS PAY-EXCEPTIONS PER/EXCEPTION 1 0.20 0.20 0.20 0.20 0.20 0.20 0.20 0.20
ARP245 WEB POS PAY-IMAGES PER/IMAGE VIEWED 1 0.50 0.50 0.50 0.50 0.50 0.50 0.50 0.50
INFORMATION REPORTING
INF407 WEB PRIOR DAY REPORTACCOUNTS PER ACCOUNT 1 20.0000 20.00 20.00 20.00 20.00 20.00 20.00 20.00
INF410 WEB PRIOR DAY ITEM PRINTED PER/ITEM VIEWED 2,099 0.0300 0.05 0.05 0.05 62.97 104.95 104.95 104.95
INF425 WEB CURRENT DAY RPT ACCOUNTS Tier1:1 to 1 1 20.0000 20.00 20.00 20.00 20.00 20.00 20.00 20.00
INF428 WEB CD ITEMS PRINTED PER/ITEM VIEWED 2,970 0.0300 0.05 0.05 0.05 89.10 148.50 148.50 148.50
TRANSPORTATION SERVICES
CAR002 ARMORED CAR SERVICES Cost+O%1 345.00 at cost at cost at cost 345.00 345.00 345.00 345.00
ZERO BALANCE ACCOUNTS (ZBA w/PIOC)
ZBA001 CONCENTRATION ACCOUNT 1 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
ZBA002 SUB LEVEL 1 PER SUB ACCOUNT 1 10.00 15.00 15.00 15.00 10.00 15.00 15.00 15.00
-----------------
UNION BANK OF CALIFORNIA ATTACHMENT III
RFP FOR BANKING SERVICES ISSUED OCTOBER 6,2005
OTAY WATER DISTRICT
APPENDIX C COMPREHENSIVE BID SHEET
RFP Bid RFP Bid RFP Bid
INTER-AGENCY PRICE COMPARISON:DEC.2007 Jurupa CSD South Coast City of
Community Water Poway
UNIT OF Proposed SVC5 District District TOTALS
CODE DESCRIPTION MEASURE VOLUME Price $Aug.07 Apr.06 Nov.05 OTAY Jurupa SCWD Poway
OTHER BANK PROGRAMS:
BILL CONCENTRATION SERVICE
BCS003 BCS BASE FEE PERIMONTH 1 75.00 125.00 nil 75.00 75.00 125.00 75.00 75.00
BCS005 TRANSMISSION PERrrRANS 21 4.00 5.00 nil 5.00 84.00 105.00 84.00 105.00
BCS007 BCS ITEM (ESTIMATED VOLUME)PER ITEM 600 0.03 0.05 nil 0.03 18.00 30.00 18.00 18.00
TOTAL:MONTHLY PRICE FOR ALL EXISTING I RECOMMENDATIONS I ENHANCEMENTS 8,773.76 10,193.12 9,390.89 9,090.29
Note:Pricing ofservices in each agency's "RFP Bid"are what they accepted in their final contract for banking services.
For comparative purposes,where an agency didn'tcontract for services that Otay utilizes ("nil"),they were given the same "Total"as Otay.
Banks participating in the bids included Union Bank of California,BankofAmerica,City Bank,US Bank,Wells Fargo
ATTACHMENT IV
STAFF REPORT
MEETING DATE:TYPE MEETING:
SUBMITTED BY:
APPROVED BY:
(Chief).
APPROVED BY:
(Ass!.GM):
SUBJECT:
RegUlar~Oar ~
~~James C en'fp,-""Flnan nager W.O./G.F.NO:
Joseph R.~Chief Financial Officer
German Al~ssistantGeneral Manager
Banking Services Review
February 6,2008
DIV.NO.All
GENERAL MANAGER'S RECOMMENDATION:
Information report only.No action required.
COMMITTEE ACTION:
See Attachment A.
PURPOSE:
In response to a recent Board request,this report provides
information on the process developed by the Finance Department
to review the District's current banking services,the results
developed from completing that review,and recommendations for
making this review a recurring business practice on a regularly
scheduled basis.
SUMMARY:
Based on Board input,staff developed a formal process for
reviewing pricing,services,and staff satisfaction with current
banking financial services.It was concluded that the services
currently provided by Union Bank of California are properly
priced and meet the ongoing needs of the District.No change is
recommended at this time.
BACKGROUND:
In January 2006,the Board approved staff's recommendation to
change banks from California Bank &Trust (CB&T),to Union Bank
of California (UBOC).The District had been using CB&T's bank
services for seven years and it was determined that a formal
review of banking services was appropriate.Proposals from
several banks were received and UBOC was selected.The outcome
of this change was both to improve the overall financial
services available to the District,and also provide significant
savings in total annual fees.
Recently the Board requested that staff review the current
banking relationship to determine if the District is still
receiving the best available financial package of fees and
services,as well as whether District staff were satisfied with
the ongoing service and responsiveness of the bank.The Board
also expressed interest in developing a procedure to allow
periodic review of these services.
To comply with the Board's recommendation,a review process was
developed consisting of the following elements:1)current
services provided;2)a financial industry review of new or
additional services available;and 3)a comparative review of
fees with other government agencies.If the results of this
review indicated a need for significant change in banking fees
or services,staff would then initiate a formal Request for
Proposals from the banking community,similar to the procurement
actions which were completed approximately two years ago.4)At
a minimum,staff will conduct a formal Request for Pricing from
the banking community every five years.
Current UBOC banking services consist of five major areas:1)
general checking,savings,and manual deposits related to the
District's operating and payroll accounts;2)lockbox services
for customer payments (approximately 32,000 per month);3)
processing of credit card payments (approximately 4,000 per
month);4)custodial services for investment securities;and 5)
trustee services for the District's four bond issuances.
ANALYSIS:
CURRENT SERVICES PROVIDED:District staff who deal with the
bank on a repetitive basis were asked if they had any problems
or issues with the bank,and if they were satisfied with current
banking services.This included Customer Services Section,
Payroll,Accounts Payable,and Investments personnel.Responses
2
were positive.With the number of monthly transactions involved
it will never be 100%free of mistakes,but problems or mistakes
tend to be infrequent,minor in scope,and the bank has been
quick to respond to all inquiries.Staff are very happy with
the financial services provided and the personnel contacts
involved at UBOC.
NEW OR ADDITIONAL SERVICES AVAILABLE:Finance Department staff
are active in keeping current and knowledgeable of financial
industry services.Actions include:1)discussions with the
District's outside auditors;2)membership in professional
financial organizations (GFOA,CMTA,CSMFO,AICPA);3)
attendance at financial seminars;4)discussions with peers in
the surrounding water districts,other government agencies,and
other business entities.Staff are unaware of any necessary
additional financial goods or services that are not also
available from UBOC.
CURRENT FEES:The current banking contract includes five year
fixed pricing on all services provided.During the bid review
process staff noted that UBOC's pricing was very aggressive,
resulting in the lowest total fees overall.Telephone calls
were made to another agency that recently completed bidding for
financial services and a comparison of current market pricing
was obtained.While there may be slight differences in pricing
for specific,individual line items or services,UBOC's total
pricing was still lower than other banks reviewed for the total
package of services utilized by the District.
ADDITIONAL CONSIDERATIONS:
Banking services are interwoven throughout many of the financial
processes of the District and require significant effort to
change.Any change creates a disruption for customers and
vendors which should not be initiated without ample
justification.Customers who utilize on-line bill payment
services must proactively change their programs to reflect a new
lockbox address,or their payments will continue to go to the
old address.Credit card payments and vendors who send
electronic payments to the District must also change their
programs to reflect new bank account numbers,or the payments
will continue to go to the old account.It typically takes
several months and hundreds of hours of staff work to change all
banking services.
Outside auditors and national financial credit rating agencies
consider the stability of a business entity'S banking
3
relationship as a positive factor in their overall analysis and
review.The magnitude of change,as described above,is such
that a change of banks is considered a required item for
explanation and review prior to rendering a favorable opinion of
the entity's business operations.
Conclusions:
Changing banks results in major operational changes that should
only be initiated if there are problems with current services,
or a potential for substantial financial savings.Neither
situation currently exists,so staff recommends continuing with
Union Bank of California at this time.
It is an excellent business practice to complete an evaluation
of existing financial services such as this on a periodic basis.
It is therefore recommended that staff conduct this financial
services review every 2-3 years,and make a formal Request for
Pricing from the banking community every 5 years,to assure the
District continues to receive the best services for the best
price.If a financial services review indicates that a Request
for Pricing is needed sooner,staff will proceed with this
action immediately.
FISCAL IMPACT:
None.The recommendation for no change in banking services will
maintain current operations and financial projections.
STRATEGIC OUTLOOK:
The District ensures its continued financial health through
long-term financial planning and debt planning.
LEGAL IMPACT:
None.
Attachments:
•A:Committee Action Form
•B:Copy of Banking Services Review Presentation Slides
4
ATTACHMENT A
!SUBJECT/PROJECT:S~..~.ing Services Review
COMMITTEE ACTION:
The Finance,Administration,and Communications Committee
reviewed this item at a meeting held on January 22,2008.The
following comments were made:
•This item is presented in follow-up to the board's inquiry
regarding banking services and if the District is happy
with current services and if fees are still competitive
with the market.In response,staff has developed a formal
process for the periodic review of banking fees and
services.
•Staff inquired with other agencies regarding their banking
services and fee rates and if they have been pleased with
the services provided by their current bank.
o Staff received input from three agencies which
included pricing comparisons of several other major
banks.It was found that the District's fees were
lower at a cost of $8775/mo in comparison to the four
other agencies,when adjusted for the same levels of
activity.The City of Jurupa came in at $10,200/mo,
the City of Poway at $9,100/mo,and South Coast Water
District at $9,400/mo.
o It was noted that the District's fees may
to the aggressive pricing given by UBOC.
seldom change banks and UBOC did not want
opportunity to gain Otay's business.
be lower due
Governments
to miss this
•Staff also noted that when the District is considering
making a banking change,there are other considerations to
review.Such as the magnitude of the process to change
banking services.The banking transfer to UBOC was a six-
month process which took considerable staff time.
The change is also questioned by auditing firms and rating
agencies.It is an audit standard to ask questions of
Y:\Board\CurBdPkg\FINANCE\StfRpt--Banking Services Review Attach A 2-6-08.doc
businesses which change banks to determine if there was
anything negative in the previous relationship.
•Staff indicated that following the review process,staff
found that the District's total bank fees are lower than
other banks and will remain fixed for another three years.
•Staff also indicated they have been happy with UBoe's
services and recommends that no change is required nor are
any new or additional services needed at this time.
•Staff will conduct a bank review every two to three years
and will distribute a request for pricing every five years
to the banking community.It was noted that this request
may not necessarily lead to a banking institution change.
The committee supported staffs'recommendation and presentation
to the full board as an informational item.
Attachment B
BANKING SERVICES REVIEW
·Board Request
~Develop a formal process for the
eriodic review of an ing fees and
•services.
~Complete the review and report staff
findings &ecommendations.
BANKING SERVICES REVIEW
•Review rocess
~Staff interviews of cu rrent
services provided.
~Financial industry review of all
services available.
~Comparative review of service
fees.
BANKING SERVICES REVIEW
•Additional Considerations
~Magnitude of change.
~Staff time and disru tion of
current rocesses.
~Audit &credit rating impacts.
BANKING SERVICES REVIEW
·Analysis Res Its
~Staff are happy wit current
•services.
>No new or additional services are
contemplated at this time.
>Total fees are lower than 0 her
banks &fixed for 3 more years.
BANKING SERVICES REVIEW
•ecommen ations
~No changes needed.
~Continue with US C at this time.
~Conduct this review every 2 -3
years.
~Full Request for Pricing from the
banking community every 5 years.
STAFF REPORT
AGENDA ITEM 9b
TYPE MEETING:
SUBMITTED BY:
Regular Boar£l \)
Geoffrey Ste~~Chief
Information fechnology and
Strategic Planning
MEETING DATE:
W.O.lG.F.NO:
March 5,2008
DIV.NO.
APPROVED BY:
(Chief)
APPROVED BY:
(Asst.GM):
German ~Assistant
Finance
General Manager,Administration and
SUBJECT:FY 2008 Mid-Year Strategic Plan and Performance Measures
Report
GENERAL MANAGER'S RECOMMENDATION:
No recommendation.This is an informational item only.
COMMITTEE ACTION:
See Attachment A.
PURPOSE:
To provide a fiscal mid-year report on the District's Strategic
Performance Plan.
ANALYSIS:
Overall,results for both strategic plan objectives and
performance measures for the mid-year report for FY08 are
generally positive with the District achieving its high-level
targets for both strategic plan objectives (90%complete or on
track)and performance measures (75%on target).These objectives
and measures can be broken down from various perspectives.This
information is also available electronically on the Board
Extranet.Results in detail are as follow:
Strategic Plan Objectives-Changing to Meet Future Needs
Strategic plan objectives are designed to ensure we are making the
appropriate high-level changes necessary to move the agency in the
planned direction to meet new challenges and opportunities.
Overall performance of strategic plan objectives is positive with
67 of 71 objectives (94%)on track One new item will commence in
the 3rd quarter FY08 and two items are on hold and are thus
excluded from the calculation.
FY08 Mid-Year Strategic Plan Objectives
o
1 _
40
30
20
10
o
60
50
Campi Ahead On Schd Behind Hold No Rpts Not Slrt
14 Total
94%Complete,Ahead or On Target
Performance Measures -Monitoring Day-To-Day Performance
Performance measures are designed to track the day-to-day
performance of the District.Sometimes referred as a "dash
board",these items attempt to measure the effectiveness and
efficiency of daily operations.The overall goal is that 75%of
these measures be rated "on target"District results in this
area are also positive with 87%of items (65 of 74)achieving the
desired level,or better-
FY08 Mid-Year Performance Measures
50 42
Campi Ahead On Schd Behind Hold No Rpts Not strt
18 Total
65/74 or 87%on Target
Balanced Scorecard -External View
The Balanced Scorecard methodology is designed to ensure that a
company is performing consistently on a wide range of measures
necessary to ensure both short-term and long-term improvements.
From this perspective the results are also positive.In seven of
the eight categoriesI the District is on or ahead of schedule or
target.In the one area where we are behind (Financial Perspective
-Objectives)is due to detailed financial analysis of overhead
and financial controls which is taking slightly longer than
expected.These items are projected to be completed in FY08.
BALANCED SCORECARD
Balanced Scorecard
FY 2008 •Qtr 2 •All Departments
IFY 2008 v II Qtr 2 v II All Departments
Cu~toln~r
III Objectives III Measw-es
Anetnc::e
II Objectives III ~leasures
Learning and Growth
III Objectives II Measures I
6usine:is Processes
•Objectives III ~leasures
Green =meets or exceeds/Red =does not meet
Departmental Perspective -Internal View of Performance
The departmental perspective I that is breaking down performance
objectives and measures by the responsible internal departments I
is also positive.The only items not on target are the detailed
financial analysis mentioned above and as noted these will be
completed in FY08.
Departmental Perspective
Department View IfY 2008 LV:I Qtr 2 v1l All Scorecard Areas vI
FY 2008 •Qtr 2 •All Scorecard Areas
•Objectives II /'leasures i
III Objectives II ~le.sures 1
1111
II Objectives •Me.sures
III Objectives •~i1easures
I)Objectives II ~,leasures I
I---------------------------------'
I Departments
!I l-Administrative Services:
I
I 2-Engineenng &Planning
3-FlnanceII4-Information TechnologyI
Is-operations
-------------
Green =meets or exceeds/Red =does not meet
Next Steps
The District will be completing the FY06-FY08 plan at the end of
this fiscal year.We will be presenting for the Boards
consideration a completely revised strategic plan for FY09-FYll in
late March 2008 as the first step in the FY09 Budget process.
FISCAL IMPACT:
None at this time.
STRATEGIC GOAL:
Strategic Plan and Performance Measure reporting is a critical
element in providing performance reporting to the Board and staff.
LEGAL IMPACT:
None
ATTACHMENT A
FY 2008 Mid Year Strategic Plan and Performance Mea
SUBJECT/PROJECT:Report
COMMITTEE ACTION:
This item was presented in detail to the Engineering,Operations
and Water Resources Committee on February 25,2008 and the
Finance,Administration and Communications Committee meeting on
February 26,2008.The Finance,Administration and
Communications Committee discussed staff pursuing the AWWA Peer
Review process as the logical next step in the QualServe
program,as discussed at previous committee meetings.Staff
will be presenting to the board the proposed Strategic Plan
goals and objectives for fiscal years 2009 through 2011 and will
explore how the AWWA Peer Review process fits within the three-
year Strategic Plan.Both committees supported presentation to
the full board.
Objectives;
FY:2008 Quarter:2
legendoCompleted
Ahead ofSchedule
On Schedule
Behind SChedule
On Hold
~No ReportsoNotSCheduled to Start Yet1o2
46
1
o
30 L..-If-----------f
10
20
50---",---------------------------------------,
40
Complete Ahead On Sched Behind On Hold No Report Not Started
Total Objectives:74
10
ill 1.1.2.6
III 3.4.9.3
Ii1 3.4.7.2
Ii1 1.1.1.1
fi:l 1.2.1.4
III 1.2.3.4
Ii]1.2.4.1
III 2.3.1.3
Ii1 1.1.2.7
Ii1 3.3.3.1
Ii1 1.3.1.2
2.3.1.2
3.3.1.1
1.1.1 .5
1.1.1.2
1.1.1.3
0 1.1.1.4
III 1.1.3.1
Objective
Implement summary billing
ProcessIrTlprovement Goals and Innovation-Finance
Develop comprehensive management reporting
Implement a standardized Potable and R(3cycled Water Customer Survey
Expand partnerships with City of Chula Vista officials,developers,and community leaders
Develop quarterly articles for Star News and Union Tribune feature
Identify and promote opportunities for bi-national cooperation and understanding
Streamline business process by irTlplementing a flat rate for service instaJlatign
Automating access to Public Services information through the District's website
Obtain Official Approval for Otay's Natural Community C.onservation Plan
Promote the District's success in relevant areas by publishing white papers,applying for awards,and speaking
at State and national conferences
Assess and develop guidelines for life-cycle and activity-based costing in conjunction with IMS
Document and report planned maintenance ratios and activities
Evaluate &respondto customer concerns affected by facilityirTlprovements
Implement a Customer Comment Tracking Program
Expand a Quality Control/Audit program to ensure quality customer service
Implement an independent Customer Follow-up Program
Provide secure and protected use of DIS information to employees on a24 hour and mobile basis
Lead Status
ALCANTARA,C On Schedule
BEACHEM,J QnSchedule
BELL,R On Schedule
BUELNA,A On Schedule
BUELNA,A On Schedule
BUELNA,A On Schedule
BUELNA,A On Schedule
CHARLES,D On Schedule
CHARLES,D On Schedule
CqBURN~BOYD,L On Schedule
CRUZ,S On Schedule
CUDLlP,J On Schedule
HENDERSON,D On Schedule
HENDERSON,D On Schedule
HENDERSON,E On Schedule
HENDERSON,E Oh Schedule
HENDERSON,E On Schedule
JENKINS,W On Schedule
1
10
Iij 1.1.2.1
jg 3..1.3A
jg 3.4.3.2
Ii:i 1.2.2.2
Iij 2.1.1.4
Ii:i 3.4;7.3
Ii:i 1.1.3.2
jg 3.4.3.4
ill 3.4.1.2
f.i:l 3.4.9.5
ill 4.3.5.2
f.i:l 4.3.5.1
III 3.4.9.2
ij)3.3.2.1
ij)3.4.3.3
ill 3.1.1.6
III 1.2.3.3
ill 3.4.4.3
Ii.J 3.4.4.4
Ii1 3.4.9.1
Ii1 3.1.1.9
Ii1 3.1,1 .10
ij)3.4.4.2
III 3.4.1.1
Ii:i 3.4.9.4
1J .2.4
4.1.1 1
4.5.2.1
3.4.6.2
2.2.2.6
Ii)2.3.1.1
Objective
Enhance the District's Web Page and its links
ImplementaBusiness Resumption Plah(BFtP)
Update the District's records management program
Promote acceptance of recycled water use in other geographic areas within the District's sphere ofinfluence:
North District,Hancho San Diego,and Resort Parcel-Village 13 by Otay Lakes
Implement a long term planning process that results in a sound financial plan
Utilize the District's management reporting
Evaluate OIS information as meeting customer service
Review,improve and document Operations practice for staff training
Utilize the integrated OIS
Process Improvement Goals and Innovation-Operations
Attend industry courses and seminars
Elevate awareness of opportunities for Operations employees to achieve higher certification
Process Improvement Goals and Innovation-Engineering
Implement construction feedback loop
Integrate Engineering Document Management with Records Management
Improve existing and obtain additional inter-agency.connections
Promote the District's innovative water supply strategies
Facility location-USA Markouts,facility verification.GPS an acquisition offacilities that are not in the system
Implement IMS in Survey Division
Process Improvement Goals and Innovation-AdministrCitive Services
Operate the system to meet demands 24/7
Meet all of the health-related water standards in the US National Primary Drinking Water Regulations
Maximize the districts use of mobile,GIS and GPS technologies including route planning for maintenance
crews and meter readers and locations based services
Fully integrate the Otay Information systems (OIS)
Process Improvement Goals and Innovation-Information Technology
Implement automated notification procedure for planned or emergency maintenance,outages or boil-water
notices
Create a Long-Term Staffing Plan
Establish a repeatable Employee Survey Program
Develop comprehensive budget policies and guidelines
Refine the overhead and dire.ct charging policies
Develop standard and flat fee methodology for key district services
2
10
2.2.2.1
IiJ 3.4.4.5
1..1.2.2
2.1.1.2
IiJ 2.2.2.5
IiJ 3.4.7.1
1.2.2.5
ii1 3.4.1.3
~3.4.6.1
ii1 2.2.2.3
ilJ 2.2.2.8
ii1 1.2.2.4
~1.1.2.3
Il:.i 1.1.2.5
iliI 3.1.3.3
ill 1.1.1.6
ill 3.2'.2.3
Il:.i 3.3.1.2
ill 3.4.5.4
Il:.i 4.2.2.1
Il:.i 4.2.2.2
ii1 4.2.2.3
~2.1.1.1
ii1 4.1.2.1
ii1 4.3.4.1
Objective
Evaluate~ey business processes to ensure acl~quate financial controls
Convertion of Disrict's meters to AMR
Evaluate and Implement the InteractiveVoice.Response (IVR).System
Explore adopting a Conservation-based Rate Plan gradually increasing the fixed rate percentage
EV~llJate program budgeting
Improve the District's financial reporting
Expand outreach to elected local offiCials and communityleaders to discuss the benefits of recycled water
Develop contractors list to prepare "Service Installation Request"to help Otay OPS forces
Update the District's Investment Policy
Perform routine financial audits
Implement a Contract Management Tool (Eden's)
Develop additional educational materials on beneficial uses of recycled water and best proactive case studies
Improve customer aCcess to their account information via theWeb
Evaluate expanded use of multilingual communication program
Perform cyber-security tests
Communicate with customers prior to facility improvements
Reduce the amount of potable water augmentation and increase the recycled water productivity
Quantify the condition of the District's collection and distribution system
Ensure that significant contracts receive legal review
Promote the value of the District's compensation and benefits plan
Perform a comprehensive Compensation Study
Negotiate successor Memorandum of Understanding in FY 2008
Implement a long-term financing plan to support the District's Master Plan
Develop a Long-Term Facility and Space Plan
Devel()p and implement a training needsassessment and implement appropriate recommendations.
Lead
CUDUP,J
HENDERSON,D
ALCANTARA,C
BEACHEM,J
BELL,H
BELL,R
BUELNA,A
CHARLES,D
CUDLlP,J
CUDLlP,J
DOBRAWA,S
GRANGER,W
HENDERSON,E
HENDERSON,E
JENKINS,W
PORRAS,P
STALKER,G
STALKER,G
STEVENS,G
WILLIAMSON,K
WILLlAMSQN,K
WILLIAMSON,K
BEACHEM,J
DOBRAWA,S
WILLIAMSON,K
Status
o Behind Schedule
Ahead of Schedule
Q)Complete
o Complete
o c;ornplete
o Complete
o Complete
Q Complete
o Complete
Q Complete
o Complete
o Complete
Q Complete
'"CompleteoComplete
o Complete
'"Com'plete
o Complete
o Complete
'"CompleteoComplete
o Complete
On Hold
On Hold
o Not Scheduled
3
Measures:All Departments
50
40
,!!30!20
10
o..l:C,llllll~o _4_.
legend
~completed
Ahead ofTarget
On Target
NotonTarget
On Hold
ONoReportsoNotScheduled toStart Yet
Co!nIlIe\ed Ahead On T"gOt Not On onHold N.Reports Not Slorted
T"gOt
MeasureReports
78 Total
o
o
Status
l3!lIALl~
GRANGER,WILUAM
BUELNA,ARMANDO
CRUZ,SUSAN
BUElNA,AR~lANDO
DOBRAWA,STEPHEN
DOBRAWA,STEPHEN
48
90
.66
100
16.2
o
101 GAANG.ER,WllLWl
18.66 WILLIAMSON,KEW
l.BS WIWAMSON,KEW
100 WILLIAMSON,KELU
1.11 GERBER,JA~lES
145.B5 GERBER,JAMES
276.B5 WILLIAMSON,KEW
0.0 PEASlEY,JA~lES
57.9 PEASL.EY:JAMES
100 CHARLES,DAVID
117 RIPPERGER,R.ONAlD
100 RIPPERGER,RONALD
100 RIPPERGER,RONALD
105.2 PEASLEY,JA~IES
110.0 PEASLEY,JA~lES
120.0 PEASLEY,lA~lES
172.4 PEASLEY,JA~lES
.59 RUSH,GARY
.40 RUSH;.GARY
100 RUSH,GARY
100 RIPPERGER,RONALD
o RIPPERGER,RONALD
o RIPPERGER,~ONALD
100 COBURN·BOYD,LISA
100 RIPPERGER,RONALD
RIPPERGER,RONALD
21.46 MENOEZ'SCHO~lER,ALICIA
52.65 Bell,RITA
99.99 HENDERSON,ElAINE
95.12 ~lENOEZ'SCHO~lER,ALICIA
.04 HENDERSON,.ElAINE
.11 CUDlIP,JA~lES
100.0 CUDlIP,JAMES
15 HENDERSON,ElAINE
33 BEll,RITA
45.7 BEll,RITA
90.00
90.00
4.00
95.00
90.00
5.00
20.00
25.90
99.90
97.00
0.05
0.20
100.00
9.30
50.00
50.00
50.00
90.00
5.00
90.00
IS.00
97.00
100.00
26.90
10.00
90.00
1.00
54.50
21B.00
0.00
0.50
BO.OO
75.00
100.00
90.00
90.00
100.00
100.00
100.00
1.00
1.00
99.75
Target Result Leads
200B !Sill Qtr2 ~I All Departments
Gard~nAv..:~reties~
CustomerSatisfaction
Industry Papers a~d Publications
Public Relation Plan Execution
BlanketOrderActivity
Inventory Accuracy
Total Water Saved
Training Hours per Employee (QuaIServe)
Tun:u~verRate
Time to Fill
SafetyT~iningProgram
Employee Health &.Safety S~verityRate (QuaIServe)
Service Connectionsper'FT~
Recycled Water Supply versus Demand
GrantFunds
PlanCheck
~IPProjectsExpenditures.vs BiJdget
Project ConstructabilityReview
Project Constr~ctionBudget
Actual Recycled Water Demand versus Projected Demand
North DistrictAlternative WaterSupply
South Dis~rictAltemative Water Supply
Sewercollection·Disposal Capacity
FacilityMaps
Fac.i1itV SUrveying
Mark out Accuracy
Cathodic Protection Program
Project Closeout Time
Constrl,lction Change.orderRate
APCDCompliance
Construction Inspection Productivity Index
Construction Claims Rate
Alternative Pay~ent$
Customer ServiceCost perAccount (QuaIServe)
"leterReading Accuracy
AnswerRate
Write·offs'
Debt Coverage Ratio (QuaIServe)
Reserve Level
BillingAccuracy (QuaIServe)
WaterRateRanking
SewerRate Ranking
View 2.2.204
IiJ View 2.3.205
ill View 2,3.206
III View 2.3.207
ill View 2;3.20B·
View 2.3.209
IIJ View 2.3.210
ii1 View 2.3.211
View 2~3.212
View 2.3.213
View 2.3.214
View 2.3.215
View 2.3.-216
D View 2.3.217
View 2.3.218
View 2.3.220
View·3,1.300
View 3.2.307
View 3.2.30B
U View 3.2.309
View 3.1.303
View 3."1.304
View 3.2.305
View 3.2.306
View 3.1.301
View 3.1.302
U View 1.1.100
IiJ View 1.1.101
View 1.1.102
i1 View 1.1.103
View 1.2.104
View 1.2.105
View 1.2.106
~View 1.4.107
j]View 1.4.109
[J View 1.4.110
View 1:4.111
til View 1.4.113
View 1;4.114
!iiiI View 2.1.200
Vi",w 2.2.201
View 2.2.203
.,.....,..'
fi]View 3.2.310 Return 'on Investment 100.00 99.8 CUDLIP,JAMES U
\ij View 3.2.311 Overtime Percentage 100.00 116 BELL,RITA
View 3.3.314 0&1'1 CostperAccount(QuaISe",e)387.00 472.66 BELL,RITA
I~View 3.3.315 Al\1R Program 75.00 85 HENDERSON,ELAINE
III View 3.3.316 DistribotionSySlemWatetLoss (QuaIServe)5.00 2.33 BELL,RITA
(a View 3.3.317 System Renewal/ReplacementRate (QuaIServe)4.45 0 BELL,RITA 0
fil..View 4.1.400 Web'Site,Hlts 20000.00 22228 JENKINS,WILLIAM
ill View 4.3.401 Network Av~ilability 99.00 99 JENKINS,WILLIAM
ill View 4.3.402 IT HelpRequest 90.00 91 JENKINS,WILLIAM
!il view 4.3.403 Percentage ofStrateticPlan Goalson Track 90.00 90 STEVENS,GEOFFREY
~View 4.3.404 GIS Updatel'requency 90.00 91.6 ;;:HAO,MING
IlJ View 4.4.405 Organizational Best Practices Index(QuaIServe)68.50 28 STEVENS,GEOffREY
Iii View 5.1.500 TechnicalQuality Com'plaintRate,(QuaIServe)8.00 5.09 VACLAVEK,JOANNE
[ij View 5.1.501 Potable Water Supplement 5.00 0 OLDS,LARRY
liJVif!lw 5.1.503 ValveExercising Program 381.00 462 VACLAVEK,JACOB
Ul View 5.2.504 0&1<1 Cost per MGP (QuaIServe)3096.00 2124 STALKER,GARY
[iJView 5.2.505 Planned DrinkingWaterMa'intenance Ratio inCost (QuaIServe)63.50 66.5 HENDERSON,DONALD
ijl View 5.2.506 Planned Wastewater Maintenance Ratio in Cost (QuaIServe)75.00 77 KREINBRING,DALE
lllView 5.2.525 DirectCost ofTreatmentperMG (QuaIServe)2450.00 1017 STALKER,GARY
[i View 5.3.507 AMR Program 800.00 2394 KEERAN,TIMOTHY
[JView 5.3.508 AMR RamarReplacement prograrn 1139.00 100 KEERAN,TIMOTHY ~
[;I View 5.3.509 Unplanned Disru.ptions (QuaIServe)0.70 0.79 VACLAVEK,JACOB 0
fiJ.View 5.3.510 Drinking WaterCompliance Rate (QliaIServe)100.00 100 STALKER,GARY •\l:j View 5.3.511 Recycled WaterProduction 90.00 57 KREINBRING,DALE
[j View 5.3.512 Planned Drinking·Water Maintellance.RatioIn Hours (QuaIServe)70.00 65.7 HENDERSON,DONALD
o Vi~w 5.3.513 CollectionSystem Integrity(QuaIServe)3.80 0.0 KREINBRING,DALE
a view 5.3.514 PI~nnedWastewater'Maintenance Ratio in Hours (QuaIServe)75.00 75 KREINBRING,DALE
~View 5.3.515 Sewer overflow Rate (QuaIServe)2.47 KREINBRING,DALE
U View 5.3.515 Sewer Overllow Rate (QualServe)2.47 0 KREINBRING,DALE
!Lj'Vie~\t 5.3.516 Pump EffiecienyTesting 100.00 100.00 ANDERSON,DONALD 0
[j View 5.3.517 Automatic Control Valve Testing 100.00 100.00 ANDERSON,DONALD •ii:I View 5.3.518 MainFlushing Program 200.00 215 VACLAVEK,JACOB
Hl View 5.3.519 WaterDistribution System Integrity(QuaIServe)16.90 7.99 VACLAVEK,JACOB
[,jView 5.3.520 RecycledWaterSystem Integrity 16.90 OLDS,LARRY
[;,I view 5.3.521 Air VacUpdate Program 90.00 148 ACUNA,RICHARD
AGENDA ITEM 9c
TYPE MEETING:Regular Board
STAFF REPORT
MEETING DATE:March 5,2008
APPROVED BY:
(Chief)
SUBMITTED BY:Ron Ripperger ~
Engineering Manager
Rod posada~~.
Chief,Engineering
PROJECT:P2210 DIV.NO.ALL
APPROVED BY:
(Asst GM)
SUBJECT:
~
Manny Magana~tn~$4~
Assistant Genera~anager,Engineering and Operations
Informational Item -Second Quarter FY 2008 Capital
Improvement Program (CIP)Report
GENERAL MANAGER'S RECOMMENDATION:
That the Otay Water District's (District)Board of Directors accept
the Second Quarter FY 20D8 CIP Report for review and receive a
summary via PowerPoint presentation.
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To update the Board about the status of all CIP project expenditure
highlights,significant issues,progress,and milestones on major
projects.
ANALYSIS:
To keep up with growth and to meet our ratepayers'expectations to
adequately deliver safe,reliable,cost-effective,and quality water,
each year the District Staff prepares a six-year CIP Plan that
identifies the District infrastructure needs.The CIP is comprised
of four categories consisting of backbone capital facilities,
maintenance projects,developer's reimbursement projects,and capital
purchases.
The Second Quarter update is intended to provide a detailed analysis
of progress in completing these projects within the allotted time and
budget.Expenditures for the Second Quarter FY 2008 totaled
approximately $14.1 Million.Approximately 41%of the FY 2008
expenditure budget was spent.
FISCAL IMPACT:.-::;~7/··
None.
STRATEGIC GOAL:
The erp supports the mission of providing the best quality of water,
recycled,and wastewater service to the customers of the District in
a professional,effective,efficient,and sensitive manner,in all
aspects of operation,so that public health,environment,and quality
of life are enhanced.
LEGAL IMPACT:
None.
P:\CIP\CIP Quarterly Report\2008\Board Meeting 2007 12 05\Staff Report\BD 3-5-08,Staff Report,Second Quarter FY 2008 elP Report,(RP).doc
RR:j f
Attachments:Attachment A
Presentation
2
SUBJECT/PROJECT:
P2210
ATTACHMENT A
Informational Item -Second Quarter FY 2008 Capital
Improvement Program (CIP)Report
COMMITTEE ACTION:
The Engineering,Operations and Water Resources Committee
reviewed this item in detail at a meeting held on February 25,
2008.
•During discussions,the Committee inquired about the
progress of the 36-inch Pipeline project.General Manager
Watton indicated this project requires a lot of
coordination with other agencies,i.e.Caltrans,the City
of El Cajon,Cuyamaca College.
•The Committee also inquired about what the impact from the
slowdown in development had on the CIP.Staff indicated
that projects would be shifted to meet the revenue
projections.
•Staff also noted that at the October 9,2007 Board
workshop,two scenarios were discussed that would affect
the CIP budget:(1)drought and (2)slowdown in
construction.Staff is working on ways to manage the
budget during these downturns.
•The Committee requested that the Board be notified of any
changes to a project insofar as how it will affect the
budget.
The Committee received the information and recommended to be
heard by the full Board.
Olive Vista Drive Utility Relocations
Fiscal Y.ea.r 2008
Second Qaarter
(ttir.ough,'D~cember31,2001)
2
Background
The approwed CIP budget for EY08 consists of 7$projects that total
$34.5 million.The"se projects are broken down into four categories:
Capital Facilities:$24.9 million
2.Replacement/Renewal:$6.'1 million
3.Capital Purchas'es:$1.4 million
4.Developer Reimbursement:$1.5 million
Overall expenditures through the second quarter of Fiscal Vear 2008
totaled approximately $14 million.,which i's 82%of our;target
expenditures through the second quarter.
Construction change orders are at -0.22%.
F¥08 Seco'nd Qu~arte,rReport
(ttl roCl g'h;E)~ce:rn ber 31",2007)
....-;,'"~~t .~.-~..,
ClP FY08 FY08 %FY08 Total Total %I~
Description Budget LTD LTD BUdget I~
Cat Budget Expenditures Spent Budget Expenditures Spent 1-..."
-
,1 Capital Facilities $24,901,000 $11,050,0000 44%$175,113,000 $48,793,000 28%
2 Replacement/Renewal $6,645,000 $1,580,000 24%$33,327,000 $9,352,000 28%
3 Capital Purchases
$1,406,000 $325,000 23%$16,762,000 $12,640,000 75%I',
4 Developer
Reimbursement $1,511,000 $1,099,000 73%$15,584,000 $3,319,000 21%
Total:$34,463,000 $14,054,000 41%$240,786,000 $74,104,000 31%.~.~
Major ·CIP Projects
R2086 RWCWRF Force Main Air Vac
Replacements
P2191 Res -850-4 Reservoir 2.2 MG
P1270 Telegraph Canyon Road
Pavement Repair
MAJOR CIPPROJECTS
o P2129 Ground Water Exploration Program
®P2425 City of S.D.Otay Water Treatment
Plant 26 MGD CapacityeP2009PL-36"SDCWA Otay FCF No.14
to OWD Regulatory Site
G)P2143 Res -1296-3 Reservoir 2.0 MGoP21721485-1 Pump Station Replacement
oe
P2185 Res -640-1 &640-2 Reservoirs
20.0 MGoP2440SR905Utility Relocations
®P2459 Olive Vista Utility RelocationseR2001RecRes-450-1 Reservoir 12.0 MG
CD R2004 RecPS -680-1 Pump Station
(11,500 GPM)e R2022 RecPL -30-lnch,450 Zone,Dairy
Mart Road to 450-1 Reservoir
w*s
NTS.
PROJECT STATUSoPLANNING- 2
DESIGN - 5oCONSTRUCTION - 4
_COMPLETED IN USE - 3oDistrictBoundary
LOWEA.OTAYRESERVOIR
___I----.:-.J--..J---...~~MEXICO
LEMON
GROVE
p
F agsh·p CIP Projects in Construction
OLIVE VISTA DRIVE UTILITY
RELOCATIONS
Project started in June 2007 and is
expected to be completed in early 2008.
The project includes the utility relocations
on Olive Vista Drive between Jefferson
Road and Ma Lou Drive.
5
Flagship"~C:IP Project i'J)'Construction
'640 RESERVOIRS
42-lnch Inlet Pipelines Structures
640 RESERVOIRS
Concrete placement
at piping structure
640 RESERVOIRS
Piping installation near
regulatory site access road
6
7
COl'Istructionof.t\A(o 10-MG pre-~tre~se4circulilrre~ervoirsand
associated piping..
Notice,toRroceed wasis,uedinJanu~r¥·2007.Project
completion ..~~p.e.t:;te~Der;~llIl,ler 20Q8.·.
640-2 Reservoir:Cql11pleted roqf>pqlJr and dis~~~en'lbl~d
shor.il1g.
Cost:Tl;le cons~ruc~ion ..project~ud.ge~i~$24.9million,ofwhich
~1'.,8 miUipn,or'l%,hilS been spent.
F agsHip CJP Praject -n Construction
Significant 640~1 Reservoir:.Completed construction.
Issues:
o 640-1 and 640-2 Reservoirs Project (20.0MG):
Flags'h.ip CIP Project in Design
Cost:'Theproject:b:~~get is $18.5 million.
Significant District cO,ntinues coordination with CaITrans,egyama~a
,.Issues:'~GQII~ge al1d other'agencies to incorporate;(:omnlent~in~9'
''''''T",.'_'".__-¥'-,>-__~_~-_.<thepr()je~t>d~$i~n•.
36-lnch Pipeline From FGF No.14 to Regulatory Site Project:
Key Apptoximat.ely 5"nJU~$,Qf 36-incJ1pip~line,for P9tabl~water"
Component:.from.,Otay's·FCf N.o.14:10 the Regulatory Site•.
Preparillg'60%~es.gn .d~awings
8
Progress on Major Project
9
Acquire at least~3:0:M~1l)and uRto ~iQ 'MGD"of,'IP9i;1,1'tr~ilfment<
capacity Jrom~i~of San Diego'(City}."
.OtaY\~0@"d";apPtQV~d't~,~'~,D17~p(jU 'wl~11 the ~ityj'Sal1=lpi~gQ
GQunty W,ter:A"'thQrity'(SDCW~)landQj:aY.,QraftSD17
~gteeme['lt~n~~,r n~gotiati,(),n.','
Cost:Only'-st~ff tiri.e has'been "udg+ete~fproj~ct cost i~~epend.~nt
"',P~,Q.negotiations ,1lutcome..,..'
Significant TheCity'wih s~pply "Surplus YViJt~r"JromOtaYWate'r
Issues:Treatment Plant to Otay,p'er the current'1999Agre~"'~l1t.,,
The Cityhil§.an .opportunity t(pobtaina.$6,500,000 MatchiJig
Propositiop50\Gran,t for ~D17 consisting,ofa pump stati()n
at-the A~varafJ:o,W~terT..eatment:Plant tp pump..up to .f?O
rj1G~[fil1~O ,SpC~~.Pipelfoe No.4.SD1l'Is,estlinated to cost
$"~O;OOO;OQO.'if[h~~'i.Distr:ig:desirf;!s .to a<q"iire)~O,MGD
(:Clpa(:i~~This R~9i~~~twnrprovic.l~·an ~pp()rtul'lity to,:t~t!~ity
'tQgen,e:r~tereyel;1~~from sUl7plus capacity.For t"eQi.sttict,:
thisJsan'opp(i~uri\iJ:Yto ,provlcI,ean ildditionalalternlltive,
,SOlirce of water'supply.'
o £l1y olSanDiego's,Water Treatment Plant,Capacit'l.£
.",i"."1
Consultant Cont;raet Status
(~htough December 31,2007)
ClP ProjectTitle Consultant Opened Original Total Revised Approved %Change %Contract Est.Comp.
No.Date COntract Change Contract Payment To Orders Complete Date
,•Ainount Orders Amount Date
CONSTRUCTION I',~.
SERVICES
ASr-.EHH>EN3f'.HRN3 ~0Jt0.SU..lID 12/612006 45,000.00 0.00 45,000.00 34,309.89 0.%762"A.3/3112008
[RA.F!'N3Sffi\ICES
P2185 ~640-1&640-2 PAaFC m3l2007 24,894,000.00 -5,549.90 24,888,450.10 15,947.816.34 0.%64.1%11/812008
RESmJORS HYrnoTECH
CXH'ORAl"O.J
P2185 CPP2185 -(X)IIBTtvGAT&~6QtISU..TN3 312912007 1,196,735.00 0.00 1,196,735.00 683,135.00 0.%57.1%.913012008
INSA:CTsves ~
Pl253 CPP1253 SAN tv'IGL8...l-M'>.Ja\ES&ST~4/2012006 566,443.78 0.00 566,443.78 431,157.88 0.%76.1%613012009
ASSCXJAlES
P2440 ZON:lROS 279,512.26 32.1%
1-905 UTlUTY RElOCATKlN ,917/2006 930,316.00 -58,623.33 871,692.67 -6.7%6130120081P2454<XHDRAl"O.J 156',692.50 18.%
BAClffiO....OGlCAL lESlN3&LAE CtARKSGlLAB &611912007 15,000.00 0.00 15,000.00 13,968.00 0.%93.1%613012008
SffiVCES Slffi.Y N::
1-:P2459-aNEVISTA urlJTY CRTIZ 912512007 831,000.00 •0.00 831,000.00 0.00 0.%0.%2/1312008,J RElQ3l\l"O.JS <XHDRAl"O.J ,.
BAClffiO....OGlCAL TESlll\l3 &LAS CtARKSOOLAB &1/112008 30,000.00 0.00 30,000.00 0.00 0.%0.%1/112009
SffiVICffi Slm...Y N::
CPP20Q9 -36 N:H F'FR.t-E RBFCONSU..TN3 ~1,088,785.00 0.00 1,088]85.00 '~.0:00 0.,%0.%31112010
P2191-850-4 RESERVOR SPESS 2,566.300.00 0.00 2,566;300:00 0.00 -0.%0.%613012009
(COl'STRl.CT1a'l)COl'SlRLCllCt-Jro
N::
R2081 -20 to-!LA/'IEAVEN..E ARBN:6,602,560.00 0.00 6,602,560.00 0.00 0.%0.%2/512009
<:XJNJffiSlCN
A&-l'HDDCO'STRLCllON VALLEY 175,000.00 0.00 175,000.00 0.00 0.%0.%613012009
Mt\NA.GEMNrSoles cn-sTRLCTO-J
-.'MO-NA.GEMNr
10
(Cens'ultant Contract Status contin;ue.~)
CIP Project Title Consultant Opened Date Original Total Revised Approved %Change %Contract Est.Compo
No.Contract Change Contract PaymentTo Orders Complete Date
~,;.Amount Orders Amount Date
k ...·DESIGN I'
ON-CALL GEOTECHNICAl SOUTHERN 613O/200f 150,000.00 O.OC 150,000.OC 22,590.0(0.°1.15.1°1.1/28/2009
SERVICES CALIFORNIA SOIL
D0034 ON-CALL GEOTECHNICAL SOUTHERN 6/30l200f 150,000.00 O.OC 150;000.00 6,357.3(0.%4.2°1.1/28/2009
SE.RVICES CALIFORNIA SOIL
P2143 ON-CALL GEOTECHNICAL SOUTHERN 6/3012007 150,000.00 O.OC 150,OOO.OC 20,457.1~0.%13.6°1.1/28/2009
SERVICES CALIFORNIA SOIL
P2416 SWEETWATER AUTHORITY SR-125 SWEETWATER 4128/2005 9,800.00 4,800.00 14,600.0C 12,386.21 32.9%84.8%1131/2008
UTILITYREL AUTHORITY
P2009 P2009 -36 INCH PIPELINE INFRASTRUCTURE 10119/200E O.O(1,338,108.00 l,338,108.0C 823,511.0~100.%61.50/.6130/2009
ENGINEERING
1"2172 P2172 -1485-1 PUMP STATION ENV.PBS&J 10/41200E 41,254.5C O.OC 41,254.50 38,632.0.:0,%93.60/.6130/2008
SVCS ,
Pl043 Pl043 -LAS PRESA 36"PIPELINE SCHIFF &3/6/200 1'10,000.OC O.OC 110,000.00 31,744.68 0.%28.9"1.313112009
ASSOCIATES I
CIP P2172..-1485-1 PUMP HVAC ENGINEERING 9/28/20QE 12,330.0(O.OC 12,330.00 O.OC 0.%,00/.6130/2008
STATIONlHVAC INC
1485-1 PUMP STATION ENGINEERING 11/3/200E 24,120.0C O.OC 24,120.00 O.OC 0.0/.0.%-6130/2008
REPLACEMENT PARTNERS INC,THE
AS-NEEDED ENG.DESIGN LEE &RO INC 4/2V200 175,OOO.OC O.DC 175,000.00 105,894.78 0.°1.60.50/.12131/2008
SERVICES CONTRACT
1"2172 STRUCTURAL ENGINEERING SIMON WONG 4127/200 54,765.0C O.DC 54;765:00 8,089.00 0.%14.8°1.3131/2008
ARCHITECTURAL SVC ENGINEERING
PROFESSIONAL SERVICES JCHEDENAND 5/161200f 45,OOO.OC -2,168.5(42,831.5C 18,536.00 -5.1"1<43.3%0130/2008
ASSOCIATES INC ~
P2037 PROFESSIONAL STRUCTURAL SIMON WONG 11/2912005 49,700.00 O.DC 49,700.0C 33,713.0C 0.')1,67.8°1.3/31/2008
l:>ESIGN.SERVICES ENGINEERING <'
1"2191 850-4 RESERVOIR STRUCTURAL NOtTE !"SSOGIATES 12/7/200 1-5,695.00 O.OC 15,6950C 8,270:0C 0.0/.52.7°1.3131/2008
INC
1"2037 ELECTRICAL SERVICES ENGINEERING 3/1312006 r3,220.00 0.0(13,220:0C 6,325.0C 0."1.47.80/<3/3112008
PARTNERS INC,THE
P2009 PL -$-INCI::l,SDCWA OTAY FCF SANDIEGOCOUNTY 5/10/2007 620,000.00 O.OC 620,OOO.OC 125,OOO.OC 0.%202%3/1/2010
NO.14TO R WATER
P2009 CIP P2OO9 -36 INCH PIPELINE HARRIS &7/311200f 107,138.00 0.00 107,l38.0C 6O,465.0C 0.%56.4%8131/2008
VALVEENG.ASSOCIATES INC
AS-NEEDED ELECTRICALENG.ENGINEERING 8/161200f '100,000.00 0.00 100;000.OC 28,800.0C 0.°1.28.8%6130/2008
SERVICES PARTNERS INC,THE
P2416 P2416 UTILITY RELOCATION SR125 OTAYRIVER f0151200E 120,OOO.OC 29,656:55 149,656:5"149,656.5~19.8"1.100.%6/30/2008
CGNSTRUCTORS
P1438 ,AS-NEEDED PLAN C.HECK BO¥LE ~111271200 ISO,OOO.OC 0.00 150,000.00 8,020.5"0.%5.30/<1J/27/2008
SERVICES ENGINEERING
CORPORATION
~S-NEEDED ENGINEERING DESIGN LEE &ROINC 12/3/200 175,OOO.OC 0.00 175,000.00 000 0.%0.%121312009
SERVICES ,
11
CIP Project Title Consultant Opened Date Original Total Revised Approved 0/0 Change %Contract Est.Compo
No.Contract Cha':lge Contract Payment To Orders Complete Date
Amount Orders Amount Date
.,
ENVIRONMENTAL
P2143 P2143-·1296-3 RESERVOIR ENV BRG CONSULTING 5/81200E 125,Ooo.OC 0.0(125,000.00 73,849.0 O.DA 59.10/<12/31/2008
SVCS INC
P1253 REVEGETATION MONITORING &JONES &STOKES 12120120m,9,111.0C 0.0(9,111.00 7,661.4t 00;.84.1°A 12130/2008
MAlNT,SVCS ASSOCIATES
PROF:ESSIONAL ON-CALL JONES &STOKES 9151200 30Q.000.OC 0.0(300,000.00 46.127.1 0.0/<15.4DA .6/30/2011
~ENVIRONMENTALSYCS oj ASSOCIATES
PLANNING ,
P2172 CIP 2172 -1485-1 PUMP RANDALL H BLAESI 7127/2006 9.5oo.0C 0.0(9,SOO.OC 6,000.00 0.0/<63.20/<6130/2008
STATIONfAPRRAISAL ASA
P1210 2009 MASTER PLAN..UPDATE PBS&J r'''9/4/200 499;748.00 O.OC 499,748.0C 65,115.80 0.%13.0,',51712009
R2089 CIP P2089·RECYCLED WATER PBS&J I,1214/2001 149.595.00 O.OC 149;595.0C 10.688.55 O''A 7.10/<11/4/2008
CONCEPT STUDY
CfP Pl043 -CATHODIC SCHIFP&11/2012001 25('),000.00 O.OC 250,000.OC 9.698.01 D.D"3.goA 11/2012009
PRelTECTION PROGRAM ~SSOCIATES
CIP P1210 -ASSETMANAGEMENT WESTIN 194,280.00 O.OC 194,280.0C O.OC 0.%O.DA 6/30/2009
PLAN ENGINEERING INC ,,
12
Construction ;C,Qnt~tact Status;.-".
(through December:3.~,2bbl)
ORIGINAL TOTAL REVISED %
CONSTRUCTION CONTRACT CHANGE CONTRACT TOTAL EARNED OF CHANGE %CONTRACT EST.COMPo
CIPNO.PROJECT TITLE CONTRACTOR AMOUNT ORDERS AMOUNT TO DATE ORDERS·COMPLETE DATE
Telegraph Canyon M&M General
P1270 Engineering $128,650 $5,100 $133,750 $115,785 3.96%100%CompleteRoadPavementRepairContractor,Inc.
P2459 Olive Vista Drive Utility Ortiz Corp $831,000 $0 $831,000 $0 0.00%39%June 2008Relocations
P2440 SR905 Utility Zondiros $930,316 ($58,623)$871,693 $708,764 -6.30%75%April
Relocations 2008
P2185 640-1 &640-2 Pacific Hydrotech $24,894,000 ($5,550)$24,888,450 $17,784,835 -0.02%71%December
Reservoirs Cor 2008
TOTALS:$26,783,966 ($59,073)$26,724,893 $18,609,384 70%
-*Change orders for projects this fiscal year are below the industry average of 5-12%.
13
Expenditures
(through December 31',2007)
($000)
..-,L ,--
FY08 FY08Percent ,Current Project FY 08 BudgetSpent Total Project Total Remaining
CIP'No.Description Manager BUdget ExpendItures Through BUdgei Balance Comments
Through 12/31107 12/31107 ,
CAPITAl FACIUTY PROJECTS .'
PL -38-lnch,SDCWA Otay FCF No.14 to Regulatory
P2009 Site Ripperaer 1,150 457 40%18.490 17.301 60%desian submitted for review.
PL -16-lnch,1296 Zone,Melody Road-
P2033 Campo/Presilla ,Ripperaer 5 0 0%1.826 1.822 Project deferred tofuture Years.
P2037 Res •~80·3 Reservoir 15 MG Ripperger 200 0 0%14.205 13,.663 Proiect deferred to future years.c
PL -12-lnch;978 Zone,Jamacha,Hidden Mesa-;and
P2038 Chase Upsize and Replac'ements Kay 980 63 6%1.660 1,43.6 90%design completed.
P2040 Res -1655-1 Reservoir 0.5 MG Ripperger 1 0 0%2,0$1,580 De,veloper driven.
Groundwater development plan~ing efforts
continue to focus on the Olay River
IL Demineralization Feasibility Study (P~462)
and San Diego Foundation Groundwater
Feasibility StUdy (P246J,j in conjunction
P2·129 Groundwater Exploration Program "Peasley 10 0 0%2530 1.974 with SWA.
P2j43 Res -1296-3 Reservoir 2 MG Kav 1,200 113 9%3,:WO 2,966 Workina towards 90%desian.
P2172 PS -1485-1 Pump Station Replacement .Kav 200 61 31%2225 1,913 Workina towards 90%design.
29.500
Reservoirconcrete iscomplete and
P2185 Res -640c1 Reservoir 20.0 MG Ripperaer 15,000 9.768 65%10,199 wrappina of both tanks is in progress.
PL-10-1nch,1485 Zone,Jamul Highlands Road to
P2190 Presilla Drive Ripperger 5 1 20%228 225 Developer driven.
P2191 Res-850-4 Reservoir 2.2 MG Kay 750 139 19%3.285 2,520 Desion is complete.~-,,.
P2235 Res -624.4 Emeraencv Reservoir 40.0 MG Ripperoer 0 0 0%15.750 15,750 Low priority..'.,
P2258 PS -LowerOtay Pump Station Phase 1(9 000 GPM)Ripperaer 50 2 4%7.805 5721 Project complete.
36-lnch Main Pumpouts and AirNacuum Ventilation On-hold;awaiting 36-inch pipeline
P2267 Installations Henderson 150 38 25%345 115 inspection.
624'-1 .Reservoir Disinfection Facility,
P2295 Inlet/Outlet/Bvpass and 613-1 Reservoir Demolition Ripperger 550 94 17%4500 175 Litigation complete.
PL -20-lnch,657 Zone.Summit Cross-Tie and 36-
P2318 Inch Main Connections Ripperger 0 0 0%601 545 0n-hold.Lower priority.
P2357 PS -657-1/850~1 Pump Station Demolition Ripperaer 0 -0 300 On-hold.Lower Drioritv.0%300
Res -Dorchester.Reservoir and Pump Station
P2370 Demolition Ripperger 0 0 0%15.0 137 On-hold.[ower prioritv.""PL -12-lnch,832 Zone,Steele CanyGn Road -Via
P2387 Caliente/Gampo Kay 270 21 8%525 454 Working towards 90%desion.
14
(IExp:enditures continued)
~""~
"",....
PrOject FY 0'8 FY08 FY 08·Perce~t
Current·DesCription .~Ex.penditures Budget Spent"Total Ploject Total Remaining CommentsCIPNo.Manager BUdget Through 12131/07 Through.Budget';Balance
12/31/07.,' .
••<-,
,Pending theoutc.ome ofthe jointSWAlOtay:
Otay River Groundwater Well Stllay>,P2462);environmental and planning
P2450 DeminerarJZation/Development PeasleY 115 3 3%5,000 4;997 work mayoccur late FY08.
~r Propositionc5Q·;G~n.tP'i-hposal f6r'
Feasibility Study"efforlinFY07.and District
was not awarded,a grant hence no>
P2451 Rosarito Desalination Facilitv Conveyance System Peaslev 5 0 0%1.000 1,000 ~'xpendituresI~rFY08 are cOntemplated
The outcome·of.the Otay Mourifain Well
exploration efforts,per te~ms ofan e~isting
agn:lemeriCmay result inexpen'dit!Jres in
P2457 Otav Mountain GroundwaterWell Development Peasley 10 0 0%6.500 6,500 FY08.
P2460 I.D.7 Trestle and Pibeline Derno'lition RipoerQer 20 0 0%375 375 l:.:"ow priority:'.."'.
Joint SWAlQt~'fProposition 50 Gr':mt
awarded and consultantcontract to be
P2462 Olav River Demineralization Feasibility StudY PeasleY 200 0 0%200 200 awarded to MWH in the fall of 2007.
"The project is ~ej"ng jointlyfunded by
pDCWA.SWA,the CityofSan Diego and
Otay:·'Propo.sition 50 funding for 50%of
the cost has been secured bythe SDCWA.
A consultant contract was awarde~to
~DM.SDCWAhas stated they will pay
South Bay Regional Concentrate Conveyance '100%ofthe cost,thus no 'expenditures of
P2463 Feasibilitv StudY PeasleY 25 3 12%125 122 Otay mav be requirea'..',
SD-17 Pump Station Agreement
riegotiatjor(s"ha"e"been moving along
P2464 San DieQo 17 Pump Station and Flow Control Facilitv Peasley 750 4 1%16,250 16,246 slowlv.l)eiWeen,SbCWA and the City.
P2465 Reoulatory Site Material Storaoe Bins Ripperoer 30 4 13%250 246 Pre::clesign is in-process..
100
--'"P2466 Reaional Trainina Facilitv ,Boyd 100 17 17%.183 'Lease,'agreementwas siQned.
This projectis jointly'fundedbySWA and'
Otay.The SDCWAawarded C!LISA grant
P2467 rsan Dieco Formation Groundwater Feasibility Study Peasley 800 0 0%1,600 1,600 to SWA to fund
R2001 RecRes -450-1 Reservoir 12 MG Ripperger 50 57 114%9.967 354 AcceDled.bvJhe-District.0
~RecP-S -680-1 Pumo Station (11,500 GPM)RioDeraer 50 31 62%8.333 167 Accepted by the District.
R2034 RecRes -860-1 Reservoir 4 MG Ripperaer 0 0 0%3.800 3,799 Pre-deSignrep6h isDeing :prepared.
RWCWRF -R.O.'Building Remodel.and Office
359
SubmitteOasef6fplans to the County for
R2053 Furniture Riooeraer 305 21 7%495 IDian checkina .
15
(Expencd itu res continued)
J'r,..'."~
FY 08 FY 08 Perce,nt
Current"Description ,Project fY,O'6 \Expenditures BudgetSpent Total Project Total Remaining Comments .CIP No.Manager Budget Through Budget BalanceThrough12131/07 12/31/07
RecPL -24-lnch,860 Zone.Alt.a Road -Alta
R2077 Gate/Airway Ripperqer 50 1 2%3,000 2.978 Hired Lee&Ro to oreoare the PDR
RecPL -20-lnch,944 Zone,Lane Avenue -Prdctor
R2081 VallevlPond No.-1 Kav 900 47 5%1.290 1.092 Desiqn complete.
RecPL-2o-lnch,944 Zone.Wueste Road -
R2087 OlympiC/Otay WTP Ripperger 50 3 6%3.598 3.584 Hired Lee&RQ to prepare the PDR
RecPL -20-lnch,860Zorie;County Jail -Roll
R2088 Reservoir/860-1 Reservoir RipperQer 50 3 6%1.500 1,497 Hired Lee&Ro to prepare the PDR
Coburn-Consultantcontract awarded to'PBS&J was
R2089 North District Recycled Water Requlatorv Compliance Boyd 195 15 8%200 184 approved by,the Board in the fall of 2007.
The Feasibility Study was completedin
R2090 MBR Water Recyclinq Facilitv'FeasibWtv Study Rip'perqer 40 32 80%100 32 October 2007.
R2091 RecP$.-944-1 Pump Statian Upqrade Ripperqer 325 0 0%325 325 Dependent on completion of R2081.
R2092 Dis -450-1 Reservoir DiSInfection FacilitY Ripperger 300 I 50 17%1,100 1,050 PDR in prOClress.
Solar will be integrated into all CIP projects
S2016 SolarPane/Installation Phase I -Ripperqer 10 2 20%645 628 ifit is feasible.
Total Capital Facilities Projects Total:24.901 11,050 44%175,113 126,326 .~.
MAINTENANCE (RENEWAUREPLACEMENn 1 ,~
PL -12-lncfl,803 Zone.Jamul Drive Pennastran
P2356 Pipeline Replacement Kav 420 28 7%765 -669 WorkinCl towards 90%desiCln.
Projectwas on-hold while decisions were
I~,-made on the continuing operation of certain
equipment affecting this account.
Expenses will now be incurred towar(j this
P2366 AP-CD Enqine Replacements and Retrofits Rahders 160 14 9%2,438 1.012 account in the coming months.
$60.000 allocated for fencing,security and
pucks and fobs;$10;000 allocated for new
P2382 Safety and Security Improvements Gerber 90 3 3%1.317 356 video recorderfor security system.
P2416 SR-125 UtilityRelocations -~Kav 190 194 102%809 -5 In construction.
P2422 AClenCy Interconnections -.;0 RipperQer 300 32 11%2.050 ,-1,885 Workinq on Cal-AM and Helix WD.
Project re-design mandated byoutside
agencies.Design and construction to be
P2440 1-905 Utility Relocations Kay 360 45 13%1.660 532 completed by March 1 2008.
P2441 NG/RAMARMeter Replacements ,Henderson 100 -85 -85%1.932 15 Expenses pending litigation.
P2447 Infonnation TechnolOQY Meter Routine ~.Stevens 80 0 0%130 108 On track.
CalTrans is the lead agency.The District
P2453 SR-11 UtilityRelocations Kay 5 0 0%2300 230.0 is awaitinq proiect notification.
P2455 Data Cleansing Proiect "c,~",'Stevens 160 67 42%350 94 Will be S75.000 underspent.,.
16
(Expen'ditures continued)
,-"
<,
FY08 FY 08 PercentCurren('Project FY08 BUdgetSpent JotalProje!'t Total ~emaining
CIP No.Description Man!!ger B'udget .Expenditures Through Budget Balance Comments
Through 12131107 12/31107
"'."
P2456 Air and Vacuum Valve UPQrades Henderson 520 238 46%3.744 3140 Proiected FY08 expenses 80%.
P2458 AMR Manual Meter Replaoement Hende(son 1,250 560 45%9368 8,558 Profected FY08 eXlJenses 70%."'
PU59 Olive Vista Drive Utilitv Relocations ,Kav 1,100 377 ·34%1,242 713 In construction.
P2468 Finance Department Office Bemodel Ripperoer 50 0.0%50 ..50 StudY in oro,cess.
RWCWRF Force Main AirVac Replacements and
R2086 Road Improvements Kav 670 58 9%875 635 On-hold due to environmental constraints.
SVSD Outfall and RSD Replacement and OM Expendituretypically is billed by SVSD in
S2012 Reimbursement Peaslev 605 0 0%3571 3,341 the 3rd Quarter ofthe fiscal Year.
S2015 Calavo Lift Station Replacement '.,",Kav 585 49 8%726 562 Workina towards .90%desion.
Total Maintenance Total:6,645 1,580 24%33,327 23;975
CAPITAL PURCHASE PROJECTS
P2282 Vehicle Capital Purchases Porras 210 ...0 0%2.:451 1080 PJojected FY08 expenses 100%.
P2286 Fjeld EauipmentCapital Purchases Porras 91 64 70%1.202 586 Projected FY08 expenses 70%.
Information Technology System Enhancements and
P2353 Replacements Stevens 365 100 27%3.762 694 Will be underspent at year end by $75.000.
P2361 Information TechnoloClV GIS Enhancements Stevens 150 19 13%1.945 543 Contract beina necotiated.
Information Technology Utility Billing,Data
P2363 ManaClement.and Financial System Stevens 200 99 50%6,600 851 Requirement QatherinQ.'-
P2443 InformationTechnoloClV Mobile Services Stevens 240 41 17%652 220 In progress.
Working with CIT to release RFQ;
anticipate spending all allocated funds by
P2461 RecordS Manaoement System Uoorade Jenkins 150 2 1%150 148 June 2008,
Total Capital Purchase Projects Total:1,406 325 23%16,762 4.122 ,-,'-
17
(Expenditures conti,nued)
I "-r
-.'."
FY08 FY 08 Percent
Current"Description Project F.YOil Expenditures BudgetSpent ,To'tal Project Total~emainin9 CommentsCIPNo.Man.ager BUdget Through BUdget BalanceThrough12131~7 12131/07 ,
DEVELOPER REIMBURSEMENT PROJECTS -c.
Pl ~16~{n<':h,980 Zone,Pacifio Bay Homes Road-'.
P2070 Proctor"Valiev/RoliinaHiHs Hvdro PS Charles 550 393 71%550 157 The aroiect is acceoted.
Pl·12-lo<':h,'711 Zone,la Media R.oad-Birch/Rock
P2104 ·Mountain ""Charles 0 0 0%833 833 Future oroiect.
PL -12-lnch;711 Zone,'Rock:Mountain Road -la -;;::
P2107 MedialSRA25 Charles 0 0 0%122 722.Future oroiect..-
·PL ~i6-l,hch',7f1Zone,Hunte Parkway-
.'P2121 Oll.(fnaiclEastlake Charles 1 0 0%551 6 The moiect is comoleted.t
,Pl c:1Q-ln~h,711 Zone,Eastlake Parkway-"-P2133 Olvmoic/Birch '-Charles 1 0 0%151 5 The oroiecris cornoleted.
PL-J6-ln9h,7-11 Zone,Birch Road -SR
412
Th,is project is operationally complete,but
P2134..125lEastUike Charles 0 0 0%412 not·vet acceoted.
·p'l-:1O~lnch,980 Zone,Eastlake Parkway-The project is cempleted and
P2164,OlvmoiclBirch Charles 1 0 0%211 5 reimbursement has been orocessed.
Pl -20-lnch,980 Zone,EastUlke'Pa(\<way-
.P2169 Birch/Rock··Mountain··.Charles 325 280 86%325 45 The or-oiect is comoleted.
PL -10·to 12~OverSizl:!,1296Zone,PB Road -This project is operationally complete,but
P2325 Rollina Hills'HYdro P8IPB BndY Charles 130 Q 0%130 130 not yet acceoted.
Three projects with this CIP.All complete
Pl-16clnch,980 Zone,OlympiC Parkway~East and accepted,waiting for reimbursement
_P2367 Palomar/Eastlake Charles 0 0 0%1,500 1,265 .reauest.
PL -12-lnch,711-Zone,Eastlake Parkway.-
P2397 Birch/Rocl(Mountain'Charles 175 157 90%175 18 The oroiect is comoleted.~
fL-.12-lnch,624 Zone,La"Media Road -Village 1-
P2402 7/0tavVall-e"Charles 0 0 0%444 444 Future oroiect.~.
·Rl -12clnch,624 Zori~,Heritage Road -OIYmpic/Otay
•P2403 ValleY Charles 0 0 0%975 975 Future nroiect.-cc Pl -12"to16"Oversize:803 Zone,Dehesa Road-Project accepted.Potential litigation of
P2414 Debesa M~adoW/OWD BildY Charles 10 .'0 0"/0 152 10 claims.
·Pl-~6-lrich,711 Zone,BirchHoad -la Media/SR-
.P2435 125 Charles 30 215 717%280 64 To be reimbursed durina the 2nd-ouarter
RecPl'~'8-lnch,680 Zone,Heritage Road -Santa
R2028 Victoria/Otav Vallev Charles 0 0 0%600 600 The oroiect isunder construction...
1;8
(Expenditures continued)
.-~.'-0 ,.
Project FY08 FY08 FY OS.Perce,nt Total ProjectCurrentBUdgetSpent Total Remaining
CIP No.Description'Manag,er BUdget·.,Expenditures Through Budget Balance C;omments
Through 12131/07 12/3,1107 ..,-
RecPl -12-lnch,944 Zone,Eastlake Parkway-
125 I'R2031 Olvmoic/Birch Charles 1 1 100%15 The oroiect is comoleted.
RecPL-12-lnch,944Zone,Birch Road -la The project is completed.Reimbursement
R2033 Media/EastLake Charles 50 0 0%300 300 will be processed in FY09.
RecPL -1.2-lnch,680 Zone,Hunte Parkway -~
R2040 Olvmoic/EastLake Charles 1 0 0%450 39 The oroiectis comoleted and reimbursed.
RecpL -8-lnch,944 Zone,EastLake Parkway -
R2041 Bir.ch/Rock Mountain Charles 1 0 0%125 20 The project iscomoleted and reimtJUrsed.
RecPl -8-lncll,944 Zone,Rock Mountain Road -SR-
R2042 125lEastlake Charles 0 0 0%141 141 Future D[Qieet.
Multiple projoots within this CIP.One
RecPL -8-lnch,944 Zone,Rock Mountain Road -La complete and accepted,the others have
R2.Q43 MedialSR-125 Charles 235 53 23%235 182 not yet started.
RecPL -12-lnch.680 Zone,La Media Road -
R2047 Birch/Rock Mountain Charles 0 0 0%450 450 Future project.
Multipleprojects within this CIP.Two of
RecPL -16-lneh,860 Zone,Airway Road-Otay many are complete,accepted and
R2058 Mesa/Alta Charles 0 0 0%2.000 1,681 reimbursed.
RecPL -24-lnch.680 Zone,Olympic Parkway -Village
R2082 2/HeritaQe Charles 0 0 0%1,747 1,747 Proiect isstarted.
RecPL -20-lnch.680Zone,Heritage Road ·Village -
R2083 210Ivrnoic'Charles 0 0 0%400 400 P.roiect is started.
RecPL -'l0-lnch,680 Zone,Village 2 -Heritage/La
R2084 Media Charles 0 0 0%1,100 1.099 Proiect is started.
R2085 RecPL -20-lnch,680 Zone La Media -State/Olvmpic Charles 0 0 0%580 500 The proiec.t is accepted.
Total Developer Reimbursement Projects Total:1,511 1,099 73%15,584 12,265
j ,
GRAND TOTAL $34,463 $14,054 41%$240.786 $166.682
~~,,~
19
AGENDA ITEM 10
STAFF REPORT
TYPE
MEETING:
SUBMITTED
BY:
SUBJECT:
Regular Board Meeting
Mark Watton,
General Manager
General Manager's Report
MEETING
DATE:
W.O./G.F.
NO:
March 5,2008
N/A DIV.
NO.
N/A
GENERAL MANAGER:
Update on the design of the 36-Inch Potable Water Pipeline from
FCF #14 to Regulatory Site for the month of January 2008:
•Manager's Review Meeting was held on January 23 for the 60%
design.
•Project is progressing toward 90%design.
•Traffic control plans for Jamacha Boulevard were submitted
to CalTrans for review.
•Staff discussing with the City of EI Caj on and CWA for an
alternate route to Jamacha Road /Washington Street
intersection.
Update on the 640-1 and 640-2 Reservoirs Project for the month
of January 2008:
•Tank #1 -Wrapping and shotcrete are complete.
•Tank #2 -Contractor is mobilizing to wrap and shotcrete.
•60%of site retaining walls are complete.
•Chemical feed lines and electrical conduits have been
installed from vault #7 to the Copps Lane Pump Station.
•Contractor continued cleaning up the proj ect site and re-
establishing all BMPs on site .
•Project is 75%complete.
ADMINISTRATIVE SERVICES AND FINANCE:
Administrative Services:
•There were two new hires in the month of February;both
were for Supervising Senior Civil Engineer.
•Human Resources sent a request for proposal for benefit
consul ting services in February.It is anticipated that
the review process will be completed in April/May with
final implementation completed by July 1st.
•Eight members of the Hazwoper Team (Emergency Response
Team)attended an 8-hour refresher Hazwoper training on
February 6,2008;the remaining 3 members are expected to
complete this course by March 6,2008.
• A claim was submitted by Ms.Janet Sanchez at 1052 Sage
View,Chula Vista,CA 91911,requesting reimbursement for
costs related to the repairs of her water-damaged kitchen
caused by a leak when the District turned the water on
January 22,2008.The service at the above address was
previously locked due to non-payment of the water bill.
This claim received January 29,2008,has been denied
pursuant to Policy 29 which allows the acceptance or
denial of claims under $10,000 by the General Manager.
•Staff made two presentations at the AWWA Sustainable
Water Sources Conference in Reno,Nevada on February 11th
and February 12th •The first presentation was entitled,
"From Purchase to Installation,the Challenges with
Achieving Savings with Smart Controllers,"and the second
presentation was entitled,"Using AMR and other New
Technologies to Communicate Water Loss."Approximately
100 people attended the first presentation and roughly 60
people attended the AMR presentation.Both presentations
were well received.
•Seven school tours
Conservation Garden
were conducted
involving a total
2
at
of
the
287
Water
third
graders and 35 adults.Three classes attended from
McMillin Elementary School;two classes attended from
Valle Lindo Elementary School;one class attended from
Avocado;and one class attended from Veteran's Elementary
Schools.In addition,80 third graders from McMillin
Elementary School borrowed the District's water cycle
ki t.The District contributed a basket of Otay
incentives (pens,etc.)to High Tech High Chula Vista for
their fundraiser.They are currently located on the
campus of Mater Dei High School and they are fundraising
to build their facilities.
•Artificial Turfgrass rebate for Otay Customers:Because
of delays with Metropolitan Water District implementing a
regional artificial turf rebate (now delayed to July,
2008),the District has decided to join seven other local
agencies in offering a $l/sq.foot rebate to our
residential and commercial customers.The District will
be reimbursed $.50/sq.foot by the Water authority.
Because the maximum expenditure is well under the General
Manager's signing authority,he will execute the MOD with
the Water Authority in early March.However,because of
the high level of interest by the Board,this program
will be taken as an information item to the
Administration,Finance and Communications Committee in
mid-March.
•Customer Parking Lot:Bids are being received to seal
and re-stripe the customer parking lot in front of the
Administration building.This work should be performed
soon and to minimize the impact to customers,will be
done on a weekend or after regular working hours.
•There were 104 purchase orders in February 2008 for a
total amount of $10,322,884.31.
•One contract renewal for Hector Mares,executed by the
General Manger within his contracting authority.
Infor.mation Technology and Strategic Planning:
•Strategic Plan FY09-FY11:Staff has completed the first
draft of the Strategic Planning Process for FY09-FY11.A
workshop for the Board will present this plan as part of
the FY09 Budget process.Staff continues to work on
prioritization,work plans to accomplish objectives,and
3
finalizing metrics for both objectives and performance
measures.
•IT Strategic Plan:To address the technology needs of
the new strategic plan,IT is modifying the IT Strategic
Plan to insure we have the resources and capabilities to
meet the expectations contained in the plan.IT has
completed the first draft of synchronizing the IT plan to
the overall strategic plan.
•Eden New Release:We are in the final stages of testing
a new release of the Eden billing system.This release
should help improve billing performance processing time
for the larger cycles which have been experiencing some
slowness.This matter affects the various internal
billing processes and does not at all affect the
customer.
•Performance Measurement:Mid-year strategic plan results
were presented to the Committees in February.
•IT Response to San Diego Wildfires:IT Operations
Manager was asked to make a presentation to the San Diego
Chapter of the International Association of Computer
Professionals (IAPT)in February regarding how Otay
responded effectively to the fires in San Diego County
last fall.The District remote field equipment and our
ability to quickly relocate a command center were
recognized as very effective for disaster preparedness.
Finance:
•2009 Budget:District staff is currently working on the
FY 2009 budget build process.Departments have submitted
their CIP and Personnel Requests and are currently
working on their Admin and Materials expense budget which
is due March 3rd.Once this data has been submitted,the
6-year rate model will be updated with the most current
information and the review and analysis stage will
commence.Some of this year's challenges will be to
implement a water shortage plan and penalty rate
structure to address the drought,simplification of the
District's rate structure,align the budget with the
Strategic Plan,and importantly,addressing the slow down
in the economy.
The financial reporting for January 2008 is as follows:
4
•For the seven months ended January 31,2008,there are
total revenues of $36,965,229 and total expenses of
$37,205,516.The expenses exceeded revenues by
$240,287.
The financial reporting for investments for January 2008 is
as follows:
•The market value shown in the Portfolio Summary and in
the Investment Portfolio Details as of January 31,
2008 total $101,792,579.09 with an average yield to
maturity of 4.502%.The total earnings year-to-date
is $2,981,675.88.
ENGINEERING AND WATER OPERATIONS:
Engineering:
•Construction continues on the Olive Vista Dr.Utility
Relocation Project.The contractor broke the service
main at Jefferson Street five days before the scheduled
shutdown which required District forces to make repairs,
which will be fully reimbursed.District customers were
not out of service during the main break.The scheduled
shutdown on January 23 went smoothly.
•The contract for the 850-4 Reservoir proj ect has been
executed and construction is to begin in February.
•The contract for the
has been executed
February.
20-Inch Lane Ave.Conversion Project
and construction is to begin in
•FEMA has tentatively agreed to reimburse the District for
the removal of 45 fire-damaged eucalyptus trees,
irrigation piping,perimeter fencing at the HMA.
•PBS&J is
District
submitted
preparing a technical memo
Recycled Water Concept Study
to the District in February.
for
that
the North
will be
•PBS&J is
Resources
preparing a
Master Plan
technical memo
that provides a
5
for the
recycled
Water
water
market assessment and potable water demand proj ections
for the District.
•For the month of January 2008,the District sold 29
meters (48 EDUs)generating $235,087 In revenue.
Accumulated sales through January 31,2008 are
$1,652,279.Proj ected for this period was 514 meters
(130.5 EDUs)with a budgeted revenue of $620,633.33 and
projected revenue from July 1,2007 through January 31,
2008 was $4,344,433.
•Approximately 3,620 linear feet of both CIP and developer
proj ect pipelines were installed in January 2008.The
Construction Division performed quality control for these
pipelines.
•The District received a check in the amount of $100,000
from the City of San Diego for the District's recycled
water program per the terms of the existing agreements
under the United States Bureau of Reclamation Title XVI
Program.This money is part of the current total Federal
fiscal year allocation of $1,180,000 to the District for
Title XVI funding.
There were no
issued during
January 31,
authority.
construction purchases
the period of January
2008 that were within
or change orders
1,2008 through
Staff signatory
Water qperations:
•Russell Squared Minor Sewer Spill:
On Saturday,February 2,2008 at about 10:07 pm we
experienced a minor sewer runoff at Russell Square Lift
Station due to a pinhole in the discharge pipe on one of
its pumps.The Vactor Truck was used to recover any
sewage still at the pump station and in the adjacent brow
ditch.The estimated amount of the spill was 60
gallons.All affected areas were completely cleaned up
and this incident was reported to the RWQCB for
information only,no violation occurred because the spill
did not reach any water way.Our alarm system performed
as planned and our response was per the book,the
discharge pipe and the pump were repaired as well.
6
•APeD Inspection:
This inspection started on January 30 and was completed
by Feb 6;30 pump engines &gen sets were inspected.Of
the 30,one maintenance violation will be issued for
going over (in hours)the scheduled service of the
catalytic converter on one engine at the treatment plant.
The APCD inspector also raised some minor concerns
regarding interpretation of the regulations on smaller
issues at the plant and LOP.It appears that we may have
a few minor maintenance violations,but no serious
emissions violations.
•Mexico Treated Water Delivery:
In accordance to the agreement identified as IBM No.03-
21,entitled "Agreement for Temporary Emergency Delivery
of a Portion of the Mexican Treaty Waters of the Colorado
River to the International Boundary in the Vicinity of
Tijuana,Baja California,Mexico,and for Operation of
Facilities in the United States"and to Minute No.310 of
the International Boundary Water Commission,Mexico has
informed us through the United States Section of the
International Boundary and Water Commission that Tijuana
required and paid for delivery at the Otay connection for
the months of February and March with a volume of 588.37
ac-ft and 651.41 ac-ft correspondingly.Consequently,
deliveries started on February 13,2008 at 10:00 am with
a constant flow of approximately 8.4 MGD.This flow rate
will be maintained continuously until March 31,totaling
1,239.78 ac-ft (588.37 and 651.41 ac-ft).CESPT
representatives also stated that they will be working on
paying for additional flows for subsequent months and we
should know more about this some time in mid March.The
Minute 310 expires on November 10,2008.
•Microturbines:
The County of San Diego is the owner of the Microturbines
located inside the District's RWCWRF and they are
responsible for the design,installation,operations and
maintenance of these units.After several months of
refining the remote communication controls to monitor the
operations of the Microturbines,the County of San Diego
requested to operate them continuously.Consequently,
Operations staff met with County staff and agreed to
formally initiate the operations of the
7
Microturbines starting on February 1,2008.The
Microturbines run on landfill gas from the adjacent
closed county landfill and are capable of producing up
to 210 Kwh which supply power for all of
the Treatment Plant operations during winter and
approximately 65%during summer.The power produced by
the Microturbines and consumed by the District's
Treatment Plant is 15%lower in cost than the power from
SDG&E,providing considerable savings to the District
while safeguarding the environment.
•Water purchased for the month of January was 1892.1 acre-
feet.Beginning FY 07/08 to date,July 1,2007 to January
31,2007 there has been 23,216.60 acre-feet of water
purchased.This is a -0.4 percent decrease from the same
period last year,July 1,2006 to January 31,2006.
•In the month of January,2008 there were 20 new Automated
Meter Reading (AMR)meters installed and 195 meters were
retrofitted to AMR meters.
•As of January 31,2008 there was a total of 15,571 radio-
read meters installed.
Total number of potable water accounts is 47,768;this
is a decrease of 8 accounts from last month,December,
2007.
•Recycled water consumption for the month of January is as
follows:
Total flow was 125.6 acre-feet or 40,908,868 gallons
and the average daily flow was 1,319,641 gallons per
day.From Otay,1,079,000 gallons per day were
supplied (82%of total consumption)and 240,441
gallons per day were supplied by the City of San Diego
(18%).
Total number of recycled water accounts is 608;this
is an increase of 6 from last month,December,2007.
•Wastewater flows for the month of January were as
follows:
8
Total basin flow,gallons per day:2,155,000.
Total Otay flow,gallons per day:1,440,000.
Flow Processed at the Ralph W.Chapman Water Recycling
Facility,gallons per day:1,079,000.
Flow to Metro from Otay Water District,gallons per
day :3 61,000 .
Spring Valley Sanitation District Flow to Metro,
gallons per day:715,000.
There were no new wastewater connections for the month
of January 2008.The total stands at 6,069 EDU's.
General Manager
G:\UserData\DistSec\WINWORD\STAFRPTS\GM Report 3-5-0B.doc
9
AGENDA ITEM 10
W.O.lG.F.NO:
MEETING DATE:
STAFF REPORT
TYPE MEETING:Regular Board
SUBMITTED BY:Sean Prendergast,Finance ~
Supervisor,Payroll &AP
APPROVED BY:Joseph Beachem,Chief Financial Officer
(Chief)
APPROVED BY:German Alvarez,Assistant General Manager
(Ass!.GM):
SUBJECT:Accounts Payable Demand List
PURPOSE:
March 5,2008
DIV.NO.
Attached is the list of demands for the Board's information.
FISCAL IMPACT:
SUMMARY
CHECKS (2010246-2010657)
WIRE TO:
CITY TREASURER -WATER DELIVERIES -NOV &DEC 07
CITY TREASURER -RECLAIMED WATER PURCHASE -DEC 07
DELTA HEALTH SYSTEMS -DENTAL &COBRA CLAIMS
JP MORGAN SECURITIES INC -2ND QTR REMARKETING FEE
LANDESBANK -CERTIFICATES OF PARTICIPATION
PLAN HANDLERS -MEDICAL CLAIMS
SAN DIEGO COUNTY WATER AUTHORITY -DEC 07
SPEC DIST RISK MGMT AUTH -INSURANCE PREM -MAR 08
UNION BANK -PAYROLL TAXES
UNION BANK -CERTIFICATE OF PARTICIPATION
UNION BANK OF -'93 CERTIFICATE OF PARTICIPATION
TOTAL CASH DISBURSEMENTS
RECOMMENDED ACTION:
That the Board receive the attached list of demands.
Jb/Attachment
NET DEMANDS
$3,105,352.84
$88,482.01
$29,782.62
$9,848.12
$2,835.62
$28,713.11
$5,411.82
$1,288,421.70
$178,327.03
$284,009.67
$864,391.81
$212,622.05
$6,098,198.40
OTAYWATERDISTRICT
CHECK REGISTER
FOR CHECKS2010246 THROUGH 2010657
RUN DATES 2/6/2008 TO 2/27/2008
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2010246 02/06/08 01910 ABCANA INDUSTRIES 816407 01/14/08 BULK HYPOCHLORITE SOLUTION 1,316.11 1,316.11
2010340 02/13/08 01910 ABCANA INDUSTRIES 816713 01/22/08 BULK HYPOCHLORITE SOLUTION 1,572.19
816714 01/22108 BULK HYPOCHLORITE SOLUTION 560.17 2,132.36
2010453 02/20/08 01910 ABCANA INDUSTRIES 816906 01/28/08 BULK HYPOCHLORITE SOLUTION 880.28 880.28
2010581 02127108 01910 ABCANA INDUSTRIES 817153 02/04/08 BULK HYPOCHLORITE SOLUTION 828.57
817155 02104/08 BULK HYPOCHLORITE SOLUTION 514.62
817154 02/04/08 BULK HYPOCHLORITE SOLUTION 325.03 1,668.22
2010341 02/13/08 08042 ABD TRUST 03-24-00 5193112100 02/07/08 REFUND SPECIALASSESSMENTS 46.50 46.50
2010247 02/06/08 00847 AD MAILDIRECT LLC CM53839 CREDIT POSTAGE (212.88)
53839 01/16/08 WATER CONSERVATION MAILING 328.48 115.60
2010454 02/20/08 08091 ADRIAN GOWINS Ref002382539 02114/08 UB Refund Cst #0000030918 18.30 18.30
2010455 02120108 08102 AIDA BANGHART Ref002382551 02114/08 UB Refund Cst #0000080628 75.00 75.00
2010456 02120108 07732 AIRGAS SPECIALTYPRODUCTS INC 131067749 01130108 BULK AQUA AMMONIA 996.14 996.14
2010457 02120108 00132 AIRGASWEST 103222653 01131/08 BREATHING AIR TREATMENT PLANT 23.93 23.93
2010342 02113/08 08045 ALAN R &KARIN J BERNTSEN 5193112400 02108108 REFUND SPECIAL ASSESSMENTS 85.50 85.50
2010458 02120108 08117 ALBERTO GARCIA Ref002382567 02/14/08 UB Refund Cst#0000094820 16.57 16.57
2010248 02106/08 01463 ALLIED ELECTRONICS INC 56872VOO 01116/08 COMMUNICATIONS CABLE 235.85 235.85
2010249 02106108 02362 ALLIED WASTE SERVICES #509 0509003036226 01125108 TRASH REMOVAL SERVICES 707.69 707.69
2010459 02120/08 02362 ALLIED WASTE SERVICES #509 0509003037685 01125/08 ASBESTOS DISPOSAL CONTAINER RENTAL 177.12
0509003038636 01125108 TRASH REMOVAL SVCS TREATMENTPLANT 106.65 283.77
2010250 02106108 06166 AMERICAN MESSAGING L11095701B 02101/08 PAGER SERVICES 455.49 455.49
2010251 02/06108 00107 AMERICAN WATER WORKS 2000608805 10130107 2008 AGENCY DUES &MEMBERSHIP 4,622.00 4,622.00
2010582 02127108 00107 AMERICAN WATER WORKS 2000609956 10130107 MEMBERSHIP RENEWAL 173.00 173.00
2010343 02113108 08049 ANGEL F GUERRERO 5193112800 02/08108 REFUND SPECIAL ASSESSMENTS 197.40 197.40
2010583 02/27108 00002 ANSWER INC 016591 02/22/08 TELEPHONE ANSWERING SERVICES 1,000.00 1,000.00
2010584 02127108 08146 ANTONIO LOPEZ 016594 02125108 CUSTOMER REFUND 146.78 146.78
Page 1of23
OTAYWATER DISTRICT
CHECK REGISTER
FOR CHECKS 2010246 THROUGH 2010657
RUN DATES 2/6/2008 TO 2/27/2008
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2010585 02/27/08 02190 APPLIED INDUSTRIAL 85321219 02/04/08 INDUSTRIAL FITTINGS 449.15
85321076 01/29/08 INDUSTRIAL FITTINGS 124.95 574.10
2010460 02/20/08 08142 ARMANDO B GARAY 5193121700 02/14/08 REFUND SPECIALASSESSMENTS 57.30 57.30
2010586 02/27/08 05758 AT&T 016578 02/07/08 PHONE SERVICE (HI HEAD P/S-SCADA)27.88 27.88
2010587 02/27/08 07785 AT&T 000000093575 02/02/08 PHONE SERVICES 4,177.24
000000093608 02/02108 PHONE SERVICES 31.38
000000093386 02/02/08 PHONE SERVICES 21.05 4,229.67
2010344 02/13/08 08079 ATTISHA FAMILYTRUST 06-27-06 5193125400 02/08/08 REFUND SPECIAL ASSESSMENTS 81.30 81.30
2010345 02/13/08 08077 AURELIO &MARTHA GUTIERREZ 5193125100 02/08/08 REFUND SPECIAL ASSESSMENTS 43.50 43.50
2010252 02/06/08 05420 AWBREY COOK MCGILL ARCHITECTS 0543300071130 11/30/07 METER SHOP &TREATMENT PLANT REMODEL 72.50 72.50
2010588 02/27/08 07730 AZTEC FENCE CO INC AZ2870 02/05/08 SWING GATE 2,575.00
AZ2863 02/05/08 REPAIR GUARD RAIL 575.00 3,150.00
2010253 02/06/08 08024 BACKGROUND PROFILES INC 5980000201081 02/01/08 BACKGROUND CHECKS 342.00 342.00
2010254 02/06/08 00586 BADGER METER INC 894605 01/08/08 10"COMPOUND METER 12,091.71 12,091.71
2010589 02/27/08 02755 BARCO PRODUCTS COMPANY 010801156 02/07/08 PICNIC TABLE 1,701.50 1,701.50
2010255 02/06/08 06285 BARTEL ASSOCIATES LLC 07686 12/16/07 PROFESSIONAL ACTUARY SERVICES 9,045.00
08029 01/13/08 PROFESSIONAL ACTUARY SERVICES 6,020.00 15,065.00
2010346 02/13/08 08068 BECKMAN YEAR 2003 FAMILYTRUST 5193122800 02/08/08 REFUND SPECIAL ASSESSMENTS 48.60 48.60
2010590 02/27/08 08144 BEST BUY 016588 02/19/08 COMPUTER LOAN PROGRAM 1,551.58 1,551.58
2010256 02/06/08 08022 BEST LIFE ASSURANCE COMPANY 016554 01/23/08 STOP LOSS INSURANCE 39,311.16 39,311.16
2010347 02/13/08 08086 BEVERLYWALKER RF209160835 02/11/08 REFUND OF OVERPYMT #209-1608-35 412.50 412.50
2010257 02/06/08 02197 BLUE CROSS OF CALIFORNIA 40633 01/15/08 EMPLOYEE ASSISTANCE PROGRAM SERVICES 473.96 473.96
2010258 02/06/08 00559 BOYLE ENGINEERING CORPORATION 051812 01/09/08 RECYCLED WATER PLAN CHECKING SERVICES 2,118.18 2,118.18
2010348 02/13/08 03458 BREITFELDER,LARRY 70130108 01/31/08 MILEAGE REIMBURSEMENT 103.53 103.53
2010591 02/27/08 03679 BRG CONSULTING INC 08011720 01/31/08 CONSULTANT CONTRACT FOR ENV SVCS 412.50 412.50
Page 2 of23
OTAYWATER DISTRICT
CHECK REGISTER
FOR CHECKS 2010246 THROUGH 2010657
RUN DATES 2/6/2008 TO 2/27/2008
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2010349 02/13/08 08053 BRIAN LCHEW 5193120200 02108108 REFUND SPECIAL ASSESSMENTS 47.40 47.40
2010259 02/06/08 03721 BULLET LOGISTICS INC 01150803350 01/15/08 COURIER SERVICES FOR TREATMENT PLANT 227.70 227.70
2010461 02/20/08 06662 BUREAU VERITAS NORTH 152041 02/20/07 RECYCLED WATER PLAN CHECK &INSPECTIOI\8,557.00 8,557.00
2010260 02/06/08 00223 C W MCGRATH INC 28200 01/17/08 GRANITE 208.09 208.09
2010462 02/20/08 00223 C W MCGRATH INC 28345 01/31/08 CRUSHED ROCK 410.48 410.48
2010592 02/27/08 00223 C W MCGRATH INC 28404 02/05/08 CRUSHED ROCK 180.42 180.42
2010350 02/13/08 08052 CADENA FAMILY TRUST05-01-03 5193120100 02/08/08 REFUND SPECIALASSESSMENTS 48.30 48.30
2010351 02/13/08 02401 CAJON VALLEY UNION SCHOOL DIST 8295 02/05/08 BUS FUNDING FOR FIELD TRIP 71.00 71.00
2010261 02106/08 00251 CALIFORNIAASSN OF PUBLIC 016547 01/21/08 2008 AGENCY ANNUAL MEMBERSHIP 130.00 130.00
2010463 02/20/08 02920 CALIFORNIACOMMERCIAL 76027 01/31108 ASPHALT 4,250.52 4,250.52
2010464 02/20/08 02202 CALIFORNIAMUNICIPAL 73972 02/04/08 MEMBERSHIP DUES 155.00 155.00
2010352 02/13/08 00693 CALIFORNIASPECIAL DISTRICTS 016105 08/07/07 REGISTRATION FEE 32.00 32.00
2010465 02/20/08 00693 CALIFORNIA SPECIAL DISTRICTS 016580 02/10/08 MEETING REGISTRATION 96.00 96.00
2010353 02/13108 01243 CALIFORNIA-NEVADASECTION 016291 10/10/07 CA WATER TREATMENT REVIEW WORKSHOP 200.00 200.00
2010354 02/13/08 01004 CALOLYMPIC SAFETY 033381 01/21108 SAFETY EQUIPMENT 333.68 333.68
2010466 02/20/08 01004 CALOLYMPIC SAFETY 034354 01/29/08 GAS DETECTORS 101.16
034360 01/29/08 GAS DETECTORS 101.16
034356 01/29/08 GAS DETECTORS 101.16 303.48
2010593 02/27/08 01004 CALOLYMPIC SAFETY 034582 02/01/08 SENSORREPLACEMENT CALIBRATION 481.64
034139 02/01/08 WIND SOCK HARDWARE/FRAMEWORK 159.42
034583 02101/08 SENSORREPLACEMENT CALIBRATION 101.20 742.26
2010594 02/27/08 03503 CAMERON,KEVIN 016598 02/26/08 EDUCATIONITUITION REIMBURSEMENT 1,148.74 1,148.74
2010595 02/27/08 08009 CANON BUSINESS SOLUTIONS INC 4000110341 02/01/08 COPIER MAINTENANCE 680.45
4000110341A 02/01108 COPIER MAINTENANCE 356.42 1,036.87
2010262 02/06/08 02758 CARMEL BUSINESS SYSTEMS INC 6694 02/01/08 TEMPORARY SERVICES -RECORDS 1,595.70 1,595.70
2010596 02/27/08 02758 CARMEL BUSINESSSYSTEMS INC 6693 02101/08 STORAGE &DESTRUCTION OF DOCUMENTS 337.37 337.37
Page 3 of23
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS2010246 THROUGH 2010657
RUN DATES 2/6/2008 TO 2/27/2008
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2010467 02/20/08 08120 CARMEN RAMIREZ Ref002382570 02/14/08 UB Refund Cst#0000120730 81.54 81.54
2010263 02/06/08 04204 CASADEL MAR 22818 01/14/08 RECOGNITION SHIRTS 4,114.03 4,114.03
2010468 02/20/08 08105 CENTEXHOMES Ref002382554 02/14/08 UB Refund Cst #0000084727 207.67 207.67
2010469 02/20/08 07998 CENTURY21 Ref002382578 02/14/08 UB Refund Cst #0000123128 27.12 27.12
2010470 02/20/08 08122 CENTURY 21 HORIZON Ref002382572 02/14/08 UB Refund Cst #0000121854 192.08 192.08
2010471 02/20/08 08110 CHARLENE HARRINGTON Ref002382559 02/14/08 UB Refund Cst #0000088681 6.06 6.06
2010472 02/20/08 08096 CHEROLYN JACKSON Ref002382545 02/14/08 UB Refund Cst #0000067456 92.68 92.68
2010597 02/27/08 07600 CISION US INC 375214 09/27/07 NEWS CLIPS 1,086.23 1,086.23
2010264 02/06/08 02593 CITY OF CHULA VISTA 071060PU004010801/18/08 UTILITY PERMITS 9,300.00 9,300.00
2010265 02/06/08 08007 CLASSIC CALIFORNIA REALTY INC RF206023618 01/31/08 CUSTOMER REFUND ACCT #206-02336-18 21.24 21.24
2010355 02/13108 08069 CLAY R &DEBORAH K SETZER 5193122900 02/08/08 REFUND SPECIALASSESSMENTS 47.10 47.10
2010356 02/13/08 08061 CLIFFORD RIPPERGER 3193121500 02/08/08 REFUND SPECIALASSESSMENTS 69.90 69.90
2010473 02/20/08 08134 COLDWELL BANKER Ref002382585 02/14/08 UB Refund Cst #0000123762 27.70 27.70
2010474 02/20/08 03774 CONSTRUCTION RESIDUE RECYCLING 974733 01/31/08 DUMPING SERVICES 60.00 60.00
2010357 02/13/08 03706 CONSUMERS PIPE &SUPPLY CO S1055583002 01/22108 WAREHOUSE SUPPLIES 64.65 64.65
2010475 02/20/08 02612 COUNCIL OF WATER UTILITIES 016584 02/19/08 MONTHLYMEETING 50.00 50.00
2010476 02/20/08 08129 COUNTRYWIDE Ref002382580 02/14/08 UB Refund Cst #0000123181 10.87 10.87
2010598 02/27/08 00193 COUNTY OFSAN DIEGO 016591 02/21/08 NOTICE OF EXEMPTION FILING FEE 50.00 50.00
2010599 02/27108 00433 COUNTY OF SAN DIEGO P097106477 02/14/08 PERMIT APPLICATION FEE 2,249.00
P0971054704 01/31/08 EMISSION &PERMIT FEES 518.00
P097101175 02/20/08 PERMIT FEES 69.00 2,836.00
2010266 02/06/08 00099 COUNTY OF SAN DIEGO -DPW 73981 12106/07 EXCAVATION PERMITS 3,419.35
76143 01/04108 EXCAVATION PERMITS 1,639.98 5,059.33
2010600 02/27/08 02122 COUNTY OF SD AIR POLLUTION 016593 02/20108 PERMIT APPLICATION FEES 373.00 373.00
Page 4 of23
OTAYWATER DISTRICT
CHECK REGISTER
FOR CHECKS 2010246 THROUGH 2010657
RUN DATES 2/6/2008 TO 2/27/2008
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2010601 02/27/08 02122 COUNTYOF SD AIR POLLUTION 016592 02/20/08 PERMIT APPLICATION FEES 373.00 373.00
2010602 02/27/08 02122 COUNTY OF SD AIR POLLUTION 16592 02/20/08 PERMIT APPLICATION FEES 373.00 373.00
2010603 02/27/08 07601 CREATIVE BENEFITS INC 60539 02/01/08 FLEXIBLE SPENDING ACCT ADMINISTRATION 608.40 608.40
2010477 02/20/08 08113 CREATIVE LAND CONCEPTS Ref002382562 02/14/08 UB Refund Cst #0000090370 200.17 200.17
2010604 02/27/08 06415 CUMMINS CAL PACIFIC LLC 00453296 01/16/08 PARTS 53.45 53.45
2010478 02/20/08 08088 DO FELLER Ref002382536 02/14/08 UB Refund Cst #0000013626 36.71 36.71
2010479 02/20/08 08095 DAN WILDFONG Ref002382544 02/14/08 UB Refund Cst #0000058744 38.82 38.82
2010358 02/13/08 08074 DANIEL R &PAMEL A CASSELS TRS 5193123400 02/08/08 REFUND SPECIAL ASSESSMENTS 58.50 58.50
2010480 02/20108 08119 DANIEL VARNER Ref002382569 02/14/08 UB Refund Cst #0000119232 23.25 23.25
2010267 02/06/08 08016 DASHO LIVING TRUST 5193110900 02104/08 REFUND SPECIAL ASSESSMENT 42.90 42.90
2010359 02/13/08 03354 DATAPROSE INC 46648 01/08/08 DECEMBER POSTAGE 17,550.99
46647 01/08/08 BILLING PRINT SERVICES 8,384.88 25,935.87
2010605 02/27/08 03354 DATAPROSE INC 46998 02/07/08 BILLING PRINT SERVICES 9,219.90 9,219.90
2010268 02/06/08 04550 DATATREE 90034018 01/31/08 MAP PURCHASING SERVICE 99.00 99.00
2010360 02/13/08 08080 DAVID &KAREN MAZZA 5163125500 02/08/08 REFUND SPECIAL ASSESSMENTS 97.50 97.50
2010269 02/06108 03606 DCSE INC 01/01/08 GIS SOFTWARE L1C &INTEGRATION SVCS 10,950.00 10,950.00
2010361 02/13/08 08067 DEBORAH P HAFER TRUST 06-19-01 5193122500 02/08/08 REFUND SPECIAL ASSESSMENTS 58.20 58.20
2010270 02/06/08 03428 DEL MAR OFFICE PRODUCTS 10204370 01/14/08 OFFICE SUPPLIES 112.02
10204360 01/14/08 OFFICE SUPPLIES 81.38 193.40
2010606 02/27/08 01797 DELL ENTERPRISES 183296 02/22108 NAME PLATE 10.62 10.62
2010481 02/20108 04944 DELL USALP 016577 02/12/08 COMPUTER LOAN PROGRAM 1,009.36 1,009.36
2010482 02/20108 08136 DENNIS DESOUZA CIO REMAX ASSO Ref002382587 02/14/08 UB Refund Cst #0000123908 66.09 66.09
2010483 02/20108 08128 DEUTSCHE BANK Ref002382579 02/14/08 UB Refund Cst #0000123149 64.72 64.72
2010484 02/20108 08098 DIANNA ROSE Ref002382547 02/14/08 UB Refund Cst #0000069556 40.11 40.11
Page 5 of 23
OTAYWATER DISTRICT
CHECK REGISTER
FOR CHECKS 2010246 THROUGH 2010657
RUN DATES 2/6/2008 TO 2/27/2008
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2010362 02/13/08 03417 DIRECTV 724415426 02/05/08 SATELLITE TV SERVICE 46.96 46.96
2010607 02/27/08 03417 DIRECTV 733166612 02/19/08 SATELLITE TV SERVICE 4.99 4.99
2010485 02/20/08 07984 EASTLAKE COMMUNITYCHURCH OF C Ref002382566 02/14/08 UB Refund Cst#0000094503 119.60 119.60
2010271 02/06/08 02447 EDCO DISPOSAL CORPORATION 016549 01/31/08 RECYCLING SERVICES 85.00 85.00
2010486 02/20/08 00230 EDP PRODUCTS INC 805476 01/31/08 CARTRIDGE STORAGE/RETRIEVAL 236.60 236.60
2010608 02/27/08 06525 ELECTRIC MOTOR SPECIALISTS INC 2217 02/04108 REBUILD 200 HP MOTOR 4,787.58 4,787.58
2010272 02/06/08 08014 ELLEN BRAZIER 5193110600 02/04/08 REFUND SPECIAL ASSESSMENTS 42.90 42.90
2010363 02/13/08 08032 ELSA YBARRA 016563 02/11/08 REFUND DUE 390.00 390.00
2010487 02/20108 08108 ELSIE MEDINA Ref002382557 02/14108 UB Refund Cst #0000086699 125.00 125.00
2010273 02/06108 08023 EMPLOYEE BENEFITSPECIALISTS 00423961N 01/29/08 STOP LOSS INSURANCE 540.00 540.00
2010364 02/13/08 00331 EMPLOYMENT DEVELOPMENT DEPT 016564 02/12/08 UNEMPLOYMENT INSURANCE 10,493.00 10,493.00
2010609 02/27/08 03765 ENGINEERING PARTNERS INC,THE 058031 02/04/08 AS NEEDED ELECTRICAL ENGG SVCS 2,830.00 2,830.00
2010365 02/13/08 03725 ENVIRONMENTAL SYSTEMS RESEARC~91688176 01/24/08 PROFESSIONAL DATABASE SUPPORT 2,640.00 2,640.00
2010366 02/13/08 08046 ERIC MONTIEL 5193112500 02/08/08 REFUND SPECIAL ASSESSMENTS 129.90 129.90
2010610 02/27/08 02639 EW TRUCK&EQUIPMENT 31929 12/21/07 EMISSIONS TEST 45.00 45.00
2010367 02/13/08 08040 F&J FAMILYTRUST 11-21-90 519311'1900 02/07/08 REFUND SPECIALASSESSMENTS 53.40 53.40
2010368 02/13/08 00645 FEDEX 250102320 01/25/08 OVERNIGHT PICK-UP &DELIVERY MAIL SVCS 19.00 19.00
2010274 02/06/08 03546 FERGUSON WATERWORKS 0250660 01/14/08 INVENTORY 4,687.13 4,687.13
2010369 02/13/08 03546 FERGUSON WATERWORKS 0234511 01/21/08 RECLAIMED 1B VALVE COVER 2,289.69 2,289.69
2010488 02120/08 03546 FERGUSON WATERWORKS 0250795 01/29/08 INVENTORY 645.21
0250997 01/29108 INVENTORY 473.24 1,118.45
2010275 02/06/08 03544 FILEFAX 10018106 01/15108 FILE FOLDERS 202.03 202.03
2010489 02/20108 03544 FILEFAX 10018152 01/29108 FILE FOLDERS 615.79 615.79
2010276 02/06/08 08005 FIRST AMERICAN CORELOGIC 20396213 01/15/08 METROSCAN SERVICES 4,930.00 4,930.00
Page 6 of 23
-----_.,--
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS 2010246 THROUGH 2010657
RUN DATES 2/6/2008 TO 2/27/2008
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2010370 02/13/08 02470 FIRST BANKCARD 016413 12/03/07 DISTRICT EXPENSES 998.35
016415a 12/04/07 CREDIT MEMO 799.68
016415 11/04/07 DISTRICT EXPENSES 234.52 2,032.55
2010490 02/20108 02470 FIRST BANKCARD 016573 02/07/08 DISTRICT EXPENSES 1,081.73
016574 02/07108 DISTRICT EXPENSES 660.74
016583 02/07/08 DISTRICT EXPENSES 459.85 2,202.32
2010371 02/13/08 04066 FIRST CHOICE SERVICES -SD 291702 01/23/08 COFFEE SUPPLIES 396.39 396.39
2010611 02/27/08 04066 FIRST CHOICE SERVICES -SD 292218 02/06/08 COFFEE SUPPLIES 197.46 197.46
2010612 02/27108 02591 FITNESS TECH INC 4651 02101108 MAINTENANCE FOR FITNESS EQUIPMENT 100.00 100.00
2010613 02/27108 03703 FORCE FLOW 15557 02/07108 WIZARD 4000 MOTHER BOARD & 3 SENSORS 2,212.03 2,212.03
2010372 02/13/08 07224 FRAZEE INDUSTRIES INC 717962 01/22/08 PAINT FOR UPGRADES 1,037.63
717963 01/22/08 PAINT 287.05
721853 01/24/08 PAINT FOR UPGRADES 79.52 1,404.20
2010373 02/13/08 03094 FULLCOURT PRESS 17533 01/08/08 CUSTOMER NEWSLETTER PRINTING 4,669.91 4,669.91
2010491 02/20108 08093 GAPS REVOCABLE TRUST Ref002382541 02/14/08 UB Refund Cst#0000032528 50.64 50.64
2010277 02/06/08 06291 GARCIA CALDERON &RUIZ LLP 1561 01/31/08 LEGAL SERVICES -DEC 2007 32,756.82 32,756.82
2010492 02/20108 06291 GARCIA CALDERON &RUIZ LLP 1621 02/14108 LEGAL SERVICES -JAN 2008 47,787.96 47,787.96
2010278 02/06/08 08013 GARCIA FAMILY TRUST 5193110500 02/04/08 REFUND SPECIAL ASSESSMENTS 48.00 48.00
2010279 02/06/08 08018 GARY LSIMPSON 5193111100 02/04/08 REFUND SPECIAL ASSESSMENTS 49.50 49.50
2010280 02/06/08 06060 GARY RWYMA 5193110100 02/04/08 REFUND SPECIAL ASSESSMENTS 44.70 44.70
2010374 02/13/08 06060 GARY RWYMA 5193120800 02/08/08 REFUND SPECIAL ASSESSMENTS 54.60 54.60
2010375 02113108 08047 GARYR WYMATRUST 10-05-05 5193112600 02/08/08 REFUND SPECIAL ASSESSMENTS 202.20
5193123800 02/08/08 REFUND SPECIAL ASSESSMENTS 64.80 267.00
2010493 02/20108 08094 GARYWYMA Ref002382542 02/14/08 UB Refund Cst #0000039029 18.08 18.08
2010376 02/13/08 03609 GBA MASTER SERIES INC 606491 12/31/07 SOFTWARE CONSULTING SERVICES 9,200.00 9,200.00
2010614 02/27/08 01573 GEOTECHNICS INC 238594 01/27/08 GEOTECHNICAL SERVICES 25.00 25.00
Page 7 of23
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS 2010246 THROUGH 2010657
RUN DATES 2/6/2008 TO 2/27/2008
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2010377 02/13/08 08073 GERALD&BARBARA STANLEY 5193123300 02/08/08 REFUND SPECIALASSESSMENTS 61.50 61.50
2010378 02/13/08 08057 GILBERT MOYA 5193120900 02/08/08 REFUND SPECIALASSESSMENTS 41.70 41.70
2010494 02/20/08 08139 GRACE GONZALEZ Ref002382591 02/14/08 UB Refund Cst #0000010888 79.09 79.09
2010281 02/06/08 03289 GRANGER,WILLIAM E 016555 02/04/08 EXPENSE REIMBURSEMENT 190.83 190.83
2010495 02/20/08 03289 GRANGER,WILLIAM E 016582 02/19/08 TRAVEL EXPENSE REIMBURSEMENT 570.74 570.74
2010282 02/06108 02187 GREENSCAPE 1778 01/01/08 LANDSCAPING SERVICES 5,800.00 5,800.00
2010379 02/13/08 08033 GREGORY B STAUBER 5193111200 02/07/08 REFUND SPECIAL ASSESSMENTS 42.00 42.00
2010496 02/20/08 08114 GUADALUPE SALGADA Ref002382563 02/14/08 UB Refund Cst#0000092578 78.70 78.70
2010283 02/06/08 00174 HACH COMPANY 5549050 01/11/08 SPECTROPHOTOMETER/ACCESSORIES 6,848.36 6,848.36
2010615 02/27/08 00174 HACH COMPANY 5577271 02/01/08 INFLUENT FLOW METER REPLACEMENT 1,230.10
5584668 02/07/08 TP INFLUENT FLOW METER REPLACEMENT 705.76 1,935.86
2010284 02/06/08 03639 HARRIS &ASSOCIATES INC 402120105 01/07/08 crp P2009 -36 INCH PIPELINE VALVE ENGG 852.50 852.50
2010380 02/13/08 00150 HAWTHORNE MACHINERY CO PS010228035 01/21/08 OIL FILTERS 143.16
PS010228034 01/21/08 GASKETS 78.50
PS010228036 01/21/08 OIL FILTERS 47.72 269.38
2010285 02/06/08 06640 HD SUPPLY WATERWORKS LTD 6603321 01/11/08 INVENTORY 4,784.10
6603374 01/11/08 INVENTORY 2,948.04
6532168 12/21/07 INVENTORY 2,861.85 10,593.99
2010381 02/13/08 06640 HD SUPPLY WATERWORKS LTD 6644565 01/21/08 INVENTORY 4,805.76
6635154 01/23/08 INVENTORY 1,354.29
6550273 01/21/08 INVENTORY 637.00
6651030 01/23/08 INVENTORY 139.58 6,936.63
2010497 02/20/08 06640 HD SUPPLY WATERWORKS LTD 6645285 01/29/08 INVENTORY 3,503.44 3,503.44
2010616 02/27/08 06640 HD SUPPLY WATERWORKS LTD 6635084 02/01/08 INVENTORY 4,202.25
6648468 02/01/08 INVENTORY 4,202.25
6688509 02/01/08 INVENTORY 635.24
6715650 02/06/08 REPAIR CLAMP BOLTS 473.07
6699207 02/01/08 FIELD SUPPLIES 224.34
6716491 02/06/08 FIELD SUPPLIES 28.48 9,765.63
2010498 02/20/08 04472 HECTOR I MARES-COSSIO 35 01/01/08 BI-NATIONAL CONSULTANT SERVICES 3,600.00 3,600.00
Page 8 of23
OTAYWATER DISTRICT
CHECK REGISTER
FOR CHECKS 2010246 THROUGH 2010657
RUN DATES 2/6/2008 TO 2/27/2008
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2010499 02/20/08 02096 HELIXWATERDISTRICT HWD0212080TAY.02/12/08 BILL INSERTS -MAR2008 925.00 925.00
2010617 02/27/08 00062 HELIX WATERDISTRICT 174639860208 02/07/08 WATER BILL -RUSSELL SQ 35.24
178540010208 02/07/08 WATER BILL -AVOCADO BLVD 32.00 67.24
2010500 02/20/08 01727 HENDERSON,ELAINE M 017270208 02/12/08 TRAVEL EXPENSE REIMBURSEMENTS 224.00 224.00
2010382 02/13/08 08043 HERK R ALCARAZ 5193112200 02/07/08 REFUND SPECIALASSESSMENTS 98.10 98.10
2010383 02113108 00713 HEWLETT-PACKARD COMPANY 43620262 01/18/08 LAPTOP FOR GEOFF STEVENS 3,037.01 3,037.01
2010501 02/20/08 08107 HOLLIE PHAN DO Ref002382556 02/14/08 UB Refund Cst #0000085915 8.02 8.02
2010286 02/06/08 01109 HOME DEPOT CREDIT SERVICES 6015085 02/04/08 BUILDING MAINTENANCE SUPPLIES 146.78
3195458 01/18/08 PRESSURE REGULATOR 44.18 190.96
2010618 02/27/08 01109 HOME DEPOT CREDIT SERVICES 42203930 02/12/08 BUILDING MAINTENANCE SUPPLIES 205.38 205.38
2010287 02/06/08 06540 HORIZON CRANE SERVICE LLC 4289 01/15/08 CRANE RENTAL 580.00 580.00
2010288 02/06/08 08010 HORNSBY FAMILY TRUST 5193110200 02104/08 REFUND SPECIAL ASSESSMENTS 85.50 85.50
2010502 02/20/08 06266 IDEALWIPING RAG COMPANY 038986 01/30108 WHITE KNIT RAGS 247.83 247.83
2010384 02/13/08 02943 INDUSTRIAL METAL SUPPLY CO 248654 12/20/07 WELDING MATERIAL 51.72 51.72
2010503 02/20/08 03280 INFRASTRUCTURE ENGINEERING 3306 12/31/07 DESIGN &ENV SVCS FOR 36"PIPELINE 100,302.17 100,302.17
2010619 02/27/08 03280 INFRASTRUCTURE ENGINEERING 3274 12/31/07 CONST CONSULTANTS/640-1 RESERVOIR 3,354.44 3,354.44
2010504 02/20108 02028 INTERACTIVE DATA PRICING AND 05927018 01/31/08 DIAL-UP SERVICE FOR INVESTMENTS 85.00 85.00
2010505 02/20108 02372 INTERIOR PLANT SERVICE INC 26804 01/31/08 PLANT SERVICE 169.00 169.00
2010289 02/06108 02267 INTERNAL REVENUE SERVICE Ben2382258 02/07/08 PAYROLL DEDUCTION 50.00 50.00
2010290 02106108 04077 INTERNAL REVENUE SERVICE Ben2382268 02/07/08 PAYROLL DEDUCTION 64.00 64.00
2010506 02/20108 02267 INTERNAL REVENUE SERVICE Ben2382655 02/21/08 PAYROLL DEDUCTION 50.00 50.00
2010507 02/20108 04077 INTERNAL REVENUE SERVICE Ben2382665 02/21/08 PAYROLL DEDUCTION 64.00 64.00
2010508 02/20108 03250 INTERNATIONAL PUBLIC 016577 02/14108 MEETING REGISTRATION 80.00 80.00
2010291 02/06/08 08006 IRENE NEUNER RF250668201 01/30/08 CUSTOMER REFUND 1,383.44 1,383.44
Page 9 of 23
OTAYWATER DISTRICT
CHECK REGISTER
FOR CHECKS2010246THROUGH 2010657
RUN DATES 2/6/2008 TO 2/27/2008
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2010509 02/20/08 08140 ISABEL GUERRERO Ref002382592 02/14/08 UB Refund Cst#0000012658 42.49 42.49
2010292 02/06/08 06630 J C HEDEN AND ASSOCIATES INC OWD013 01/09/08 AS NEEDED ENGINEERING DRAFTING SERVICE:1,812.11 1,812.11
2010510 02/20108 08137 JAESCHKE INC Ref002382589 02/14/08 UB Refund Cst#0000124241 1,212.26 1,212.26
2010385 02/13108 08037 JAMES L MILLER FAMILYTRUST 5193111600 02/07/08 REFUND SPECIALASSESSMENTS 100.20 100.20
2010386 02/13/08 08081 JEFFREY &AMALIAM SEIFERT 5193125600 02/08/08 REFUND SPECIALASSESSMENTS 77.40 77.40
2010511 02/20108 08126 JEFFREY BALOY Ref002382576 02/14/08 UB Refund Cst #0000122981 12.35 12.35
2010620 02/27/08 08148 JERROLD SIEGEL 016597 02/26/08 CUSTOMER REBATE 350.00 350.00
2010293 02/06/08 08021 JOHN S MARQUEZ 6670601601 02/04/08 REFUND OVERPYMT ON APN 667-060-16-01 450.00 450.00
2010387 02113108 08035 JONATHAN &DARYL SHULTZ 5193111400 02/07/08 REFUND SPECIAL ASSESSMENTS 59.70 59.70
2010388 02/13/08 08066 JONATHAN &JULIANE DOAR 5193122300 02/08/08 REFUND SPECIAL ASSESSMENTS 59.40 59.40
2010389 02/13/08 03172 JONES &STOKES ASSOCIATES 0049398 01/15/08 HABITAT MGMT ENVIRONMENTAL SERVICES 17,772.22
0049397 01/15/08 ON-CALL ENVIRONMENTAL SVCS 12,343.75
0049396 01/15/08 ON-CALL ENVIRONMENTAL SVCS 443.41
0049395 01/15/08 ON-CALL ENVIRONMENTAL SVCS 405.15 30,964.53
2010390 02/13/08 08070 JOSHUAW BRIDWELL 5193123000 02/08/08 REFUND SPECIALASSESSMENTS 53.70 53.70
2010512 02/20/08 08097 JULIE SUMMERS Ref002382546 02/14/08 UB Refund Cst#0000068514 16.12 16.12
2010513 02/20108 08116 JUSTYNA LOERTS Ref002382565 02/14/08 UB Refund Cst #0000094135 66.76 66.76
2010514 02/20108 08101 KARLA VIDRIO Ref002382550 02/14/08 UB Refund Cst #0000080018 33.70 33.70
2010294 02106/08 08019 KATHLEEN SIRKIS 5193110700 02/04/08 REFUNDSPECIALASSESSMENTS 50.40 50.40
2010391 02113/08 02398 KEM 2801030 01/18/08 HAZARDOUS WASTE DISPOSAL 36.19 36.19
2010515 02/20108 08123 KIM KOESTNER Ref002382573 02/14108 UB Refund Cst #0000122680 18.24 18.24
2010516 02/20/08 05840 KIRK PAVING INC 3872 01/30108 AS NEEDED PAVING SERVICES 9,771.00
3875 01/31/08 AS NEEDED PAVING SERVICES 5,938.00 15,709.00
2010517 02/20108 08138 KIRK PAVING INC Ref002382590 02/14/08 UB Refund Cst #0000124252 681.43 681.43
2010295 02/06/08 04996 KNOXATTORNEYSERVICE INC 280412 01/15/08 DELIVERY OF BOARD &COMMITTEE PACKETS 27.50
Page 10 of23
-""''''....-n'''".~,...",...,~.••.~,."~~-'"
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS 2010246 THROUGH 2010657
RUN DATES 2/6/2008 TO 2/27/2008
Check#Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
280411 01/15/08 DELIVERYOF BOARD &COMMITTEE PACKETS 27.50
280410 01/15/08 DELIVERYOF BOARD &COMMITTEE PACKETS 27.50
280409 01/14/08 DELIVERYOF BOARD &COMMITTEE PACKETS 27.50 110.00
2010392 02/13/08 04996 KNOX ATTORNEY SERVICE INC 268817 10/30/07 DELIVERY OF BOARD &COMMITTEE PACKETS 27.50
268816 10/30/07 DELIVERY OF BOARD &COMMITTEE PACKETS 27.50
268818 10/30/07 DELIVERY OF BOARD &COMMITTEE PACKETS 27.50
270237 11/07/07 DELIVERYOF BOARD &COMMITTEE PACKETS 27.50
270235 11/07/07 DELIVERYOF BOARD &COMMITTEE PACKETS 27.50
270234 11/07/07 DELIVERY OF BOARD &COMMITTEE PACKETS 27.50
270238 11/07/07 DELIVERY OF BOARD &COMMITTEE PACKETS 27.50
281585 01/22108 DELIVERY OF BOARD &COMMITTEE PACKETS 27.50
281581 01/22/08 DELIVERY OF BOARD &COMMITTEE PACKETS 27.50
281583 01/22/08 DELIVERY OF BOARD &COMMITTEE PACKETS 27.50
281582 01/22108 DELIVERY OF BOARD &COMMITTEE PACKETS 27.50
281584 01/22/08 DELIVERY OF BOARD &COMMITTEE PACKETS 27.50 330.00
2010621 02/27/08 04996 KNOX ATTORNEYSERVICE INC 284581 02/07/08 DELIVERYOF BOARD &COMMITTEE PACKETS 27.50
284580 02/07/08 DELIVERYOF BOARD &COMMITTEE PACKETS 27.50
284579 02/07/08 DELIVERYOF BOARD &COMMITTEE PACKETS 27.50
284582 02/07/08 DELIVERYOF BOARD &COMMITTEE PACKETS 27.50 110.00
2010296 02/06/08 02063 LAMESA-SPRING VALLEY 2947 01/31/08 BUS FUNDING FOR FIELD TRIP 387.00 387.00
2010297 02/06/08 01859 LA PRENSA SAN DIEGO 22161 02/04/08 JOB POSTINGS 72.00 72.00
2010393 02/13/08 03607 LEE &RO INC 8340105 01/04/08 AS NEEDED ENGINEERING DESIGN SVCS 7,781.50
8340205 01/04/08 AS NEEDED ENGINEERING DESIGN SVCS 6,846.00
8340305 01/04/08 AS NEEDED ENGINEERING DESIGN SVCS 4,686.00
8340404 01/04/08 AS NEEDED ENGINEERING DESIGN SVCS 382.09 19,695.59
2010518 02/20/08 08121 LETICIA CORONA-BIER Ref002382571 02/14/08 UB Refund Cst #0000121532 58.53 58.53
2010298 02/06/08 00491 LIGHTHOUSE INC 2030529 01/10/08 SHOP SUPPLIES 672.09 672.09
2010394 02113/08 08030 LINDA RING RF625132620 02/07/08 CUSTOMER REFUND 50.31 50.31
2010622 02/27/08 03784 L1VESCAN SAN DIEGO INC 08656 02104/08 FINGERPRINTING SERVICES 20.00 20.00
2010519 02/20/08 05220 LOGICALIS INTEGRATION SOLUTION S817453 01/31/08 IT DATA CENTER SERVICES 4,322.50 4,322.50
2010395 02/13/08 08075 LYNDA L &RANDY L GOLDBERG 5193123900 02/08/08 REFUND SPECIAL ASSESSMENTS 38.10 38.10
2010396 02/13/08 01211 MAJOR IRRIGATION SUPPLY INC 604066 01/22/08 HAND SIPHON PUMPS 1,021.47 1,021.47
2010520 02/20/08 00628 MANHATTAN NAT'L LIFE INS CO 016572 02/13/08 VOLUNTARY LIFE INSURANCE 445.07 445.07
Page 11 of23
OTAYWATER DISTRICT
CHECK REGISTER
FOR CHECKS 2010246 THROUGH 2010657
RUN DATES 2/6/2008 TO 2/27/2008
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2010397 02/13/08 08034 MARK &JOANN BRUNING 5193111300 02/07/08 REFUND SPECIAL ASSESSMENTS 42.60 42.60
2010398 02/13/08 08059 MARK A BUSBY 5193121300 02/08/08 REFUND SPECIAL ASSESSMENTS 41.70 41.70
2010399 02/13/08 08055 MARKZICKEL 5193120600 02/08/08 REFUND SPECIAL ASSESSMENTS 49.20 49.20
2010400 02/13/08 02902 MARSTON+MARSTONINC 20082 02/01/08 PUBLIC RELATIONS SERVICES 4,405.50 4,405.50
2010401 02/13/08 05329 MASTER METER INC 0134090lN 01/22/08 INVENTORY 27,819.43 27,819.43
2010402 02/13/08 01183 MCMASTER-CARR SUPPLY CO 79947908 01/24/08 CHEMICAL INJECTION PROJECT 598.97 598.97
2010623 02127/08 01183 MCMASTER-CARR SUPPLY CO 80792930 02/07/08 RELEASE VALVE 89.61 89.61
2010521 02/20/08 08092 MICHAEL ANDRE Ref002382540 02/14/08 UB Refund Cst #0000031446 77.90 77.90
2010522 02/20/08 08100 MICHAEL G KURTZ Ref002382549 02/14/08 UB Refund Cst #0000074651 18.30 18.30
2010523 02/20/08 08099 MICHELLE CONDER Ref002382548 02/14/08 UB Refund Cst #0000070930 42.01 42.01
2010524 02/20/08 08111 MIGUEL NUNEZ Ref002382560 02/14/08 UB Refund Cst #0000089525 34.76 34.76
2010525 02/20/08 08132 MIKE WOOFORD Ref002382583 02/14/08 UB Refund Cst #0000123354 32.40 32.40
2010403 02/13/08 08085 MIRACLE OF LOVE FOUNDATION 5193121200 02/08/08 REFUND SPECIAL ASSESSMENTS 85.50 85.50
2010526 02/20/08 08112 MITCH MOSHTAGHI Ref002382561 02/14/08 UB Refund Cst #0000090307 767.55 767.55
2010404 02/13/08 03393 MOBILE MINI LLC -CA 904096862 01/20108 RENTAL 40'METERS STORAGE CONTAINER 164.90 164.90
2010527 02/20/08 03393 MOBILE MINI LLC -CA 904099075 01/29/08 RENTAL 40'METERS STORAGE CONTAINER 170.88 170.88
2010299 02106/08 02503 MORGAN COMPANY 14631 01/17/08 REPAIR PART 775.82 775.82
2010624 02/27/08 02037 MWH LABORATORIES 224937L1 01/25108 LABORATORY REGULATORYANALYSES 7,305.00
227227L1 02/06/08 LABORATORY REGULATORYANALYSES 368.00 7,673.00
2010405 02/13/08 08054 NADIR &MUNA RABBAN 5193120300 02/08/08 REFUND SPECIAL ASSESSMENTS 45.00 45.00
2010626 02/27108 04676 NAPAAUTO PARTS 102266 CREDIT MEMO (222.92)
101959 CREDIT MEMO (99.12)
102264 CREDIT MEMO (88.34)
102265 CREDIT MEMO (68.83)
101958 CREDIT MEMO (59.60)
101957 CREDIT MEMO (53.86)
Page 12 of23
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS 2010246 THROUGH 2010657
RUN DATES 2/6/2008 TO 2/27/2008
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
101960 CREDIT MEMO (15.91)
101961 CREDIT MEMO (9.48)
101207 CREDIT MEMO (0.16)
102163 01/30/08 REPAIR PARTS 265.89
101230 01/22/08 REPAIR PARTS 187.32
099782 01/08/08 REPAIR PARTS 155.48
100494 01/15108 REPAIR PARTS 155.48
100449 01/14/08 REPAIR PARTS 103.44
099972 01/09/08 REPAIR PARTS 99.12
099984 01/09/08 REPAIR PARTS 94.79
101271 01/22/08 REPAIR PARTS 79.59
101297 01/22/08 REPAIR PARTS 78.98
102216 01/30108 REPAIR PARTS 77.57
102153 01/30/08 REPAIR PARTS 68.83
101635 01/25/08 REPAIR PARTS 68.34
099414 01/03/08 REPAIR PARTS 67.35
099375 01/03/08 REPAIR PARTS 63.50
099397 01/03/08 REPAIR PARTS 63.50
100000 01/09/08 REPAIR PARTS 59.60
102172 01/30108 REPAIR PARTS 58.23
099759 01/08/08 REPAIR PARTS 52.47
099648 01/07/08 REPAIR PARTS 52.00
099788 01108/08 REPAIR PARTS 48.26
099412 01103/08 REPAIR PARTS 43.54
100419 01/14/08 REPAIR PARTS 42.60
100082 01/10108 REPAIR PARTS 40.95
099700 01107/08 REPAIR PARTS 39.80
100747 01/16/08 REPAIR PARTS 35.88
102211 01/30108 REPAIR PARTS 32.70
101947 01/28/08 REPAIR PARTS 31.67
101634 01/25/08 REPAIR PARTS 31.57
100037 01/10/08 REPAIR PARTS 30.88
101440 01/23/08 REPAIR PARTS 30.15
099149 01/02/08 REPAIR PARTS 28.45
099835 01/08108 REPAIR PARTS 24.88
102084 01/29/08 REPAIR PARTS 21.18
100706 01/16/08 REPAIR PARTS 19.03
100933 01/18/08 REPAIR PARTS 17.93
100083 01/10108 REPAIR PARTS 17.74
102277 01/31/08 REPAIR PARTS 17.49
102278 01/31/08 REPAIR PARTS 17.49
100159 01/11/08 REPAIR PARTS 16.78
099807 01/08/08 REPAIR PARTS 15.91
102119 01/30108 REPAIR PARTS 15.11
101499 01/24/08 REPAIR PARTS 15.07
100102 01/10108 REPAIR PARTS 14.88
Page 13 of23
------------
OTAYWATER DISTRICT
CHECK REGISTER
FOR CHECKS 2010246 THROUGH 2010657
RUN DATES 2/6/2008 TO 2/27/2008
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
100187 01/11/08 REPAIR PARTS 9.29
099995 01/09/08 REPAIR PARTS 8.39
099840 01/08/08 REPAIR PARTS 5.38
099697 01/07/08 REPAIR PARTS 4.06
100545 01/15/08 REPAIR PARTS 1.97
101578 01/24/08 REPAIR PARTS 1.79 1,914.08
2010300 02/06/08 03523 NATIONALDEFERRED COMPENSATION Ben2382254 02/07/08 DEFERRED COMP PLAN 11,887.37 11,887.37
2010528 02/20/08 03523 NATIONALDEFERRED COMPENSATION Ben2382651 02/21/08 DEFERRED COMP PLAN 11,687.38 11,687.38
2010301 02/06/08 03733 NEC UNIFIED SOLUTIONS INC VSH10251419 01/15/08 LABOR FOR PHONE SVCS 112.00 112.00
2010529 02/20/08 08090 NELLY ROJAS Ref002382538 02/14/08 UB Refund Cst#0000030747 9.93 9.93
2010530 02/20/08 03487 NETWORK INSIGHT NISD200802281 01/31/08 NETWORK MONITORING SERVICES 2,550.00 2,550.00
2010531 02/20/08 08131 NEUMAN &NEUMAN REAL ESTATE Ref002382582 02/14/08 UB Refund Cst#0000123321 21.95 21.95
2010302 02/06/08 00745 NEWARK 15323475 01/16/08 FIBERGLASS ENCLOSURE &ACCESS 1,184.24 1,184.24
2010532 02/20/08 00745 NEWARK 707767 01/25/08 ENCLOSURE FOR TP DHS PROJECT 178.18 178.18
2010406 02/13/08 02848 NEWMAN,E PATRICK 016570 02/12/08 REIMB CERTIFICATION APPLICATION 120.00 120.00
2010627 02/27/08 05494 NEXTEL COMMUNICATIONS 901500243017 02/12/08 GIS (AIR-TRAK)CELLULAR SERVICE 3,538.91 3,538.91
2010303 02/06/08 03571 NEXTLEVEL INTERNET INC 14725 01/14/08 INTERNET WEB HOSTING 416.00 416.00
2010533 02/20/08 08109 NOEL DAHLKE Ref002382558 02/14/08 UB Refund Cst #0000088361 12.30 12.30
2010407 02/13/08 07949 NORTAP AERIAL SERVICES INC 1092 01/18/08 AERIAL PHOTO SERVICES 100.00 100.00
2010534 02/20/08 08127 OAKWOOD DEVELOPMENT Ref002382577 02/14/08 UB Refund Cst #0000123028 1,488.03 1,488.03
2010304 02/06/08 00510 OFFICE DEPOT INC 416071702001 01/16/08 OFFICE SUPPLIES 34.88 34.88
2010408 02/13/08 00510 OFFICE DEPOT INC 416973122001 01/23/08 INKJET CARTRIDGES 228.82 228.82
2010628 02127/08 00510 OFFICE DEPOT INC 418161712001 02/06/08 OFFICE SUPPLIES 210.77
418170086001 02/06/08 OFFICE SUPPLIES 129.11
418679230001 02/06/08 MOBILE HEADSETS 106.64
418161894001 02/06108 OFFICE SUPPLIES 49.54
418337276001 02/06/08 OFFICE SUPPLIES 45.57
418170086002 02/06108 OFFICE SUPPLIES 5.32 546.95
Page 14 of 23
OTAYWATER DISTRICT
CHECK REGISTER
FOR CHECKS 2010246 THROUGH 2010657
RUN DATES 2/6/2008 TO 2/27/2008
Check#Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2010305 02/06/08 07945 OLIN CORPORATION 982608 01/15/08 CHLORINE 1,458.37 1,458.37
2010629 02/27108 03149 ON SITE LASER 40594 02/04/08 PRINTER REPAIR 354.54 354.54
2010630 02/27/08 03038 ORANGE LINE OIL COMPANY INC 06023131N 01/28/08 ENGINE OIL 1,459.11 1,459.11
2010535 02120/08 08106 OSCAR MENDOZA Ref002382555 02/14/08 UB Refund Cst#0000084991 40.14 40.14
2010409 02/13/08 08076 OSVALDO &MARIA C RIVERA 5193124900 02/08/08 REFUND SPECIAL ASSESSMENTS 50.10 50.10
2010306 02/06/08 03101 OTAY WATERDISTRICT Ben2382256 02/07/08 PAYROLL DEDUCTION -ASSN DUES 812.00 812.00
2010536 02/20108 03101 OTAY WATERDISTRICT Ben2382653 02/21/08 PAYROLL DEDUCTION -ASSN DUES 805.00 805.00
2010631 02/27/08 06646 PACIFIC HYDROTECH CORPORATION 12 12/31/07 CONSTRUCTION SERVICES 947,777.00
13 01/31/08 CONSTRUCTION SERVICES 888,877.00 1,836,654.00
2010410 02/13/08 08056 PATRICIA C PEREZ LIVING TRUST 5193120700 02/08/08 REFUND SPECIALASSESSMENTS 52.50 52.50
2010411 02/13/08 08036 PAUL WILLOUGHBY 5193111500 02/07/08 REFUND SPECIALASSESSMENTS 66.30 66.30
2010537 02120/08 05497 PAYPAL INC 1452608 01/31/08 ON-LINE PAYMENT SERVICES 373.50 373.50
2010307 02/06/08 03308 PBS&J 358298 01114/08 CIP P2089-RECYCLED WATER CONCEPT STUDy 8,602.00 8,602.00
2010412 02/13/08 03308 PBS&J 358682 01/15/08 2009 MASTER PLAN UPDATE 29,036.50 29,036.50
2010538 02/20/08 00227 PELL MELL SUPPLY 44688500 01/29/08 FLAT WASHERS FOR 16"VALVES 711-1 79.20 79.20
2010308 02/06/08 03790 PENHALL COMPANY 9119 01/11/08 FLAT SAW CUTTING SERVICES 190.00 190.00
2010413 02/13/08 08038 PETER A ANDERSON 5193111700 02/07/08 REFUND SPECIAL ASSESSMENTS 293.70 293.70
2010539 02120/08 08104 PETER KO Ref002382553 02/14/08 UB Refund Cst#0000083704 49.76 49.76
2010309 02/06/08 00137 PETTY CASH CUSTODIAN 016553 02/04/08 PETTY CASH REIMBURSEMENT 751.15 751.15
2010540 02/20/08 00137 PETTY CASH CUSTODIAN 016581 02/19/08 PETTY CASH REIMBURSEMENT 560.94 560.94
2010632 02/27/08 01744 PHILLIPS,MICHAEL B 016599 02/26/08 EDUCATIONITUITION REIMBURSEMENT 64.95 64.95
2010633 02/27/08 05499 PRAXAIR DISTRIBUTION INC 28389092 01/20/08 WELDING SUPPLIES &EQUIPMENT 527.45 527.45
2010541 02/20/08 02976 PRE-PAID LEGAL SERVICES INC 016585 02/20/08 LEGAL SERVICES -FEB 2008 73.75 73.75
2010542 02/20/08 07860 PROTECTIVE LIFE INSURANCE CO TT3000378 02/14/08 ANNUAL LIFE INSURANCE RENEWAL 2,992.00 2,992.00
Page 15 of 23
OTAYWATER DISTRICT
CHECK REGISTER
FOR CHECKS 2010246 THROUGH 2010657
RUN DATES 2/6/2008 TO 2/27/2008
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2010543 02/20/08 07860 PROTECTIVE LIFE INSURANCE CO 016459 12/20/07 LIFE INSURANCE PREMIUM 1,446.00 1,446.00
2010634 02/27/08 08147 PRUDENTIAL CALIF REALTY 121854 02/26/08 CUSTOMER REFUND 192.08 192.08
2010414 02/13/08 06641 PRUDENTIAL OVERALLSUPPLY 9086876 CREDIT MEMO (875.00)
7692657 01/17/08 UNIFORMS 267.20
7663231 01/10/08 UNIFORMS 263.20
7721946 01/24/08 UNIFORMS 263.20
7721945 01/24/08 MATS,TOWELS &SUPPLIES 108.73
7692656 01/17/08 MATS,TOWELS &SUPPLIES 108.73
7663230 01/10/08 MATS,TOWELS &SUPPLIES 108.73
7721947 01/24/08 MATS,TOWELS &SUPPLIES 89.00
7692658 01/17/08 MATS,TOWELS &SUPPLIES 89.00
7663232 01/10/08 MATS,TOWELS &SUPPLIES 89.00
7657226 01/09/08 MATS,TOWELS &SUPPLIES 86.84
7686650 01/16/08 MATS,TOWELS &SUPPLIES 82.50
7627756 01/02/08 MATS,TOWELS &SUPPLIES 82.50
7715957 01/23/08 MATS,TOWELS &SUPPLIES 82.50
7657225 01/09/08 UNIFORMS 73.01
7627755 01/02/08 UNIFORMS 70.23
7686649 01/16/08 UNIFORMS 70.23
7715956 01/23/08 UNIFORMS 70.23
7663233 01/10/08 UNIFORMS 65.48
7692659 01/17/08 UNIFORMS 65.48
7721948 01/24/08 UNIFORMS 65.48 1,326.27
2010544 02/20/08 06641 PRUDENTIAL OVERALL SUPPLY 7751327 01/31/08 UNIFORMS 285.59
7751326 01/31/08 MATS,TOWELS &SUPPLIES 114.28
7751328 01/31/08 MATS,TOWELS &SUPPLIES 93.56
7745297 01/30/08 MATS,TOWELS &SUPPLIES 86.84
7745296 01/30/08 UNIFORMS 73.16
7751329 01/31/08 UNIFORMS 70.46 723.89
2010635 02/27/08 06641 PRUDENTIAL OVERALL SUPPLY 7780565 02/07/08 UNIFORMS 271.59
7780564 02/07/08 MATS,TOWELS &SUPPLIES 114.28
7780566 02/07/08 MATS,TOWELS &SUPPLIES 93.56
7774587 02/06/08 MATS,TOWELS &SUPPLIES 86.84
7774586 02/06/08 UNIFORMS 73.16
7780567 02107/08 UNIFORMS 70.46 709.89
2010415 02/13108 00078 PUBLIC EMPLOYEES RETIREMENT Ben2382250 02/07/08 PERS CONTRIBUTION 118,051.07 118,051.07
2010636 02/27108 00078 PUBLIC EMPLOYEES RETIREMENT Ben2382647 02/21/08 PERS CONTRIBUTION 116,461.34 116,461.34
2010416 02/13/08 01342 R J SAFETY SUPPLY CO INC 24596700 01/23/08 SAFETY SUPPLIES 337.44
Page 16 of23
OTAYWATER DISTRICT
CHECK REGISTER
FOR CHECKS 2010246 THROUGH 2010657
RUN DATES 2/6/2008 TO 2/27/2008
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
24459502 01/23/08 SAFETY SUPPLIES 48.49 385.93
2010545 02/20108 01342 R J SAFETYSUPPLY CO INC 24596701 01/25/08 SAFETY APPAREL 423.02 423.02
2010417 02/13/08 08029 RANCHO SAN DIEGO-JAMUL 016562 02/07/08 NEW MEMBERSHIP DUES 675.00 675.00
2010310 02/06/08 00766 RANROYPRINTING COMPANY 092448 01/15/08 BUSINESS CARDS 48.49 48.49
2010546 02/20108 00766 RANROYPRINTING COMPANY 092665 01/29/08 BUSINESS CARDS 48.49 48.49
2010418 02/13/08 02041 RBF CONSULTING 7111188 12/21/07 1-905 UTILITYRELOCATION DESIGN SERVICES 8,467.76 8,467.76
2010547 02/20108 02041 RBF CONSULTING 7121005 01/25/08 1-905 UTILITYRELOCATION DESIGN SERVICES 3,636.20 3,636.20
2010637 02/27108 02041 RBF CONSULTING 7120979 01/25108 CIP P2185 -CONST MGMT SVCS 50,500.00 50,500.00
2010419 02/13/08 08065 REDMAN FAMILY TRUST 03-04-97 5193122200 02/08108 REFUND SPECIAL ASSESSMENTS 44.70 44.70
2010638 02/27/08 06645 RELIABLE ELEVATOR INC 11611 02/01/08 ELEVATOR SERVICE &MAINTENANCE 390.00 390.00
2010548 02/20108 08103 REYNALDO JUAREZ Ref002382552 02/14/08 UB Refund Cst#0000083613 75.00 75.00
2010420 02/13/08 08050 RICHARD L BRAZELL 5193112900 02108/08 REFUND SPECIALASSESSMENTS 48.90 48.90
2010421 02/13/08 08041 RICHARD T WADE 5193112000 02/07/08 REFUND SPECIAL ASSESSMENTS 48.00 48.00
2010311 02/06108 08020 RIESGO FAMILY TRUST 6670601602 02/04/08 REFUND OVERPYMT ON APN 667-060-16-02 450.00 450.00
2010312 02/06/08 04542 ROBAK,MARK 70140108 01/31/08 MILEAGE REIMBURSEMENT 35.35 35.35
2010422 02/13/08 08071 ROBERT&LISA M DARROCH 5193123100 02/08/08 REFUND SPECIAL ASSESSMENTS 46.80 46.80
2010549 02/20108 07888 ROBERT HART Ref002382543 02/14/08 UB Refund Cst #0000049530 33.00 33.00
2010423 02/13/08 08060 ROGER T BENITEZ 5193121400 02108/08 REFUND SPECIAL ASSESSMENTS 100.50 100.50
2010313 02/06/08 03279 ROTH STAFFING COMPANIES LP 12147601 02/04/08 TEMPORARY SERVICES -FINANCE 1,645.97
12150264 02/01/08 TEMPORARY SERVICES -FINANCE 1,333.44 2,979.41
2010424 02/13/08 03279 ROTH STAFFING COMPANIES LP 12152870 02108/08 TEMPORARY SERVICES -FINANCE 1,333.44 1,333.44
2010425 02/13/08 01700 RUBALCAVA,GILBERT R 016557 02/06/08 REIMBURSE CERTIFICATE RENEWAL 60.00
016558 02/06108 EDUCATIONITUITION REIMBURSEMENT 26.95 86.95
2010550 02/20108 08089 RUFO RAMOS Ref002382537 02/14/08 UB Refund Cst #0000028994 198.30 198.30
Page 17 of23
OTAYWATER DISTRICT
CHECK REGISTER
FOR CHECKS 2010246 THROUGH 2010657
RUN DATES 2/6/2008 TO 2/27/2008
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2010551 02/20108 08115 RUTH DE LEON Ref002382564 02/14/08 UB Refund Cst#0000093882 242.94 242.94
2010552 02/20/08 00217 RW LITTLE CO INC 86174 01/29/08 POWDER COAT PARTS 225.00 225.00
2010639 02/27/08 03687 SAFETY-KLEEN SYSTEMS INC M004652597 01/17/08 ABSORBENTMATS 420.23
0035665385 01/17/08 SERVICES 164.13
M004677581 01/29/08 SERVICES 25.00 609.36
2010426 02113/08 08048 SAMIR TOMA 5193112700 02108/08 REFUND SPECIALASSESSMENTS 50.70 50.70
2010640 02/27/08 00758 SAN DIEGO BUSINESS JOURNAL 124614 02/20/08 SUBSCRIPTION RENEWAL 69.00 69.00
2010427 02/13/08 03069 SAN DIEGO CITY TREASURER 016565 02/11/08 DEPOSIT FOR SUMMER PICNIC 100.00 100.00
2010641 02/27/08 03069 SAN DIEGO CITYTREASURER 19781 02/25/08 PERMIT FEE BALANCE 100.00 100.00
2010642 02/27/08 03803 SAN DIEGO CLIPPING SERVICE INC 439080202 02/02/08 NEWSPAPER CLIPPING SERVICE 93.80 93.80
2010428 02/13/08 04661 SAN DIEGO COUNTY WATER 016559 02107/08 MEMBERSHIP DUES 30.00 30.00
2010314 02/06/08 00121 SAN DIEGO GAS &ELECTRIC 016546 01/25/08 UTILITY EXPENSES 40,798.84
016551 01/31/08 UTILITY EXPENSES 642.63 41,441.47
2010429 02/13/08 00121 SAN DIEGO GAS &ELECTRIC 016556 01/31/08 UTILITY EXPENSES 39,110.60
016559 01/31/08 UTILITYEXPENSES 960.79 40,071.39
2010643 02/27/08 00121 SAN DIEGO GAS &ELECTRIC 016590 02/19/08 UTILITYEXPENSE 23,926.22
016595 02/15/08 UTILITYEXPENSES 17.37 23,943.59
2010430 02/13/08 03809 SAN DIEGO NEIGHBORHOOD NEWS 01528473001 02101/08 JOB POSTINGS 130.20 130.20
2010553 02/20/08 08130 SAN DIEGO PRECAST CONCRETE Ref002382581 02/14/08 UB Refund Cst #0000123258 741.38 741.38
2010315 02/06108 04345 SAN DIEGO PRECAST CONCRETE INC 01283661N 01/16108 RECLAIM LIDS 717.62 717.62
2010554 02/20/08 04345 SAN DIEGO PRECAST CONCRETE INC 01285131N 01/28/08 METER BOX LIDS 5,203.25 5,203.25
2010644 02/27/08 04345 SAN DIEGO PRECAST CONCRETE INC 01285971N 02101/08 RECLAIM LIDS 717.62 717.62
2010316 02/06/08 03273 SAN DIEGO READER 229 01/28/08 JOB POSTING 135.35 135.35
2010555 02/20/08 03273 SAN DIEGO READER 016542 01/28/08 JOB POSTING 135.35 135.35
2010556 02/20/08 08125 SANDRA LUND Ref002382575 02/14/08 UB Refund Cst #0000122943 22.14 22.14
2010317 02/06/08 05321 SCHIFF &ASSOCIATES 01388 12/31/07 CIP P1043 -CATHODIC PROTECTION PROGRAM 5,435.74
Page 18 of23
OTAYWATER DISTRICT
CHECK REGISTER
FOR CHECKS 2010246 THROUGH 2010657
RUN DATES 2/6/2008 TO 2/27/2008
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
01390 12/31/07 CIP P1043 -CATHODIC PROTECTION PROGRAM 1,103.69 6,539.43
2010431 02/13/08 08039 SCOTT FAMILYTRUST 09-1692 5193111800 02/07/08 REFUND SPECIALASSESSMENTS 368.70 368.70
2010432 02/13/08 07783 SCRIPPS CENTER FOR EXECUTIVE 16344 01/18/08 EXECUTIVE PHYSICAL 2,575.50 2,575.50
2010433 02/13/08 07593 SD FIRE FIGHTERS FOUNDATION 016182 09/07/07 EVENT SPONSORSHIP 500.00 500.00
2010557 02/20/08 08118 SHANNON GUGERTY Ref002382568 02/14/08 UB Refund Cst #0000119218 60.00 60.00
2010434 02/13/08 08031 SHARPWEIGHT MANAGEMENT &0232 02/01/08 WELLNESS WORKSHOP 225.00 225.00
2010558 02/20/08 05627 SIGNADIGITAL SOLUTIONS INC ARS13734 01/31/08 COPIERSERVICE &MAINTENANCE 550.00 550.00
2010645 02/27/08 05627 SIGNADIGITAL SOLUTIONS INC ARS13795 02/05/08 COPIER MAINTENANCE 131.00
ARS13794 02/05108 COPIER MAINTENANCE 31.00 162.00
2010646 02/27/08 03612 SIMON WONG ENGINEERING 10165 01/31/08 1485-1 PUMP STATION DESIGN 568.00 568.00
2010559 02/20/08 01691 SKILLPATH SEMINARS 9425935 02/14/08 SEMINAR REGISTRATION FEE 299.00 299.00
2010560 02/20108 08003 SKYLINE WESLEYAN CHURCH INC Ref002382588 02/14/08 UB Refund Cst #0000124038 159.92 159.92
2010435 02/13/08 02201 SOLAR DEPOT 0000132057 01/21/08 SOLAR PANEL &ACCESSORIES FOR RADIOS 3,349.04 3,349.04
2010561 02/20/08 08124 SOLID ROCK DEVELOPERS Ref002382574 02/14/08 UB Refund Cst #0000122896 23.83 23.83
2010318 02/06/08 03103 SOUTHCOAST HEATING &C35620 01/11/08 AIR CONDITIONING MAINTENANCE 857.00 857.00
2010319 02/06/08 04404 SOUTHERN CALIFORNIAWATER 016547 01/30/08 MEMBERSHIP DUES 25.00 25.00
2010320 02/06/08 06494 SOUTHLAND TITLE 37333463 01/14/08 PRELIMINARY TITLE REPORT 350.00
37333464 01/14/08 PRELIMINARY TITLE REPORT 350.00
37333465 01/14/08 PRELIMINARY TITLE REPORT 350.00
37333466 01/14/08 PRELIMINARY TITLE REPORT 350.00
37333467 01/14/08 PRELIMINARY TITLE REPORT 350.00
37333468 01/14/08 PRELIMINARY TITLE REPORT 350.00
37333469 01/14/08 PRELIMINARYTITLE REPORT 350.00
37333459 01/14/08 PRELIMINARYTITLE REPORT 350.00
37333460 01/14/08 PRELIMINARYTITLE REPORT 350.00
37333461 01/14/08 PRELIMINARYTITLE REPORT 350.00 3,500.00
2010436 02/13/08 03760 SPANKY'S PORTABLE SERVICES INC 716806 01/18/08 PORTABLE TOILET RENTAL 90.66
716803 01/18/08 PORTABLE TOILET RENTAL 90.66
716804 01/18/08 PORTABLE TOILET RENTAL 90.66
716805 01/18/08 PORTABLE TOILET RENTAL 90.66
Page 19 of23
OTAYWATER DISTRICT
CHECK REGISTER
FOR CHECKS 2010246 THROUGH 2010657
RUN DATES 2/6/2008 TO 2/27/2008
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
717015 01/21/08 PORTABLE TOILET RENTAL 90.66 453.30
2010562 02/20/08 03760 SPANKY'S PORTABLE SERVICES INC 718341 01/30/08 PORTABLE TOILET RENTAL 90.66 90.66
2010647 02/27/08 03760 SPANKY'S PORTABLE SERVICES INC 720177 02/07/08 PORTABLE TOILET RENTAL 109.92 109.92
2010437 02/13/08 03185 SPRING VALLEYCITIZENS 016560 02/07/08 MEMBERSHIP RENEWAL 40.00 40.00
2010321 02/06/08 02354 STANDARD ELECTRONICS 10428 01/14/08 SECURITYSERVICE &REPAIRS 170.00
10429 01/14/08 SECURITYSERVICE &REPAIRS 127.50 297.50
2010563 02120/08 02354 STANDARD ELECTRONICS 10492 01/29/08 SECURITY SERVICE &REPAIRS 416.03
10499 01/29/08 SECURITY SERVICE &REPAIRS 255.00
10491 01/29/08 SECURITY SERVICE &REPAIRS 111.64 782.67
2010648 02/27/08 02354 STANDARD ELECTRONICS 10488 01/29/08 HIRSCH ACCESS FOBS 646.50 646.50
2010649 02/27/08 06524 STANLEY ACCESS TECH LLC 98602046 12/31/07 AUTOMATIC SWING DOOR MAINTENANCE 124.98 124.98
2010322 02/06/08 06295 STATE DISBURSEMENT UNIT Ben2382264 02/07/08 PAYROLL DEDUCTION 294.46 294.46
2010323 02/06/08 06299 STATE DISBURSEMENT UNIT Ben2382262 02/07/08 PAYROLL DEDUCTION 237.69 237.69
2010324 02/06/08 06303 STATE DISBURSEMENT UNIT Ben2382266 02/07/08 PAYROLL DEDUCTION 482.76 482.76
2010564 02/20/08 06295 STATE DISBURSEMENT UNIT Ben2382661 02/21108 PAYROLL DEDUCTION 294.46 294.46
2010565 02/20/08 06299 STATE DISBURSEMENT UNIT Ben2382659 02/21/08 PAYROLL DEDUCTION 237.69 237.69
2010566 02/20108 06303 STATE DISBURSEMENT UNIT Ben2382663 02/21/08 PAYROLL DEDUCTION 614.76 614.76
2010325 02/06/08 02261 STATE STREET BANK &TRUST CO Ben2382252 02/07/08 DEFERRED COMP PLAN 9,433.33 9,433.33
2010567 02/20108 02261 STATE STREET BANK &TRUST CO Ben2382649 02/21/08 DEFERRED COMP PLAN 9,233.33 9,233.33
2010438 02/13/08 08063 STEPHEN &YOLANDA L ADLER 5193122000 02/08/08 REFUND SPECIAL ASSESSMENTS 153.30 153.30
2010439 02/13/08 08078 STEPHEN E &KATHY M MEIER 5193125300 02/08/08 REFUND SPECIAL ASSESSMENTS 47.40 47.40
2010326 02/06/08 08017 STEPHEN SHANKS 5193111000 02/04/08 REFUND SPECIAL ASSESSMENTS 76.80 76.80
2010440 02113/08 08072 STROMSLAND FAMILY 5193123200 02/08/08 REFUND SPECIAL ASSESSMENTS 39.30 39.30
2010327 02/06/08 06831 SUPER WAREHOUSE GOV LLC G011521175 01/15/08 PORTABLE POWERSUPPLY 1,971.70 1,971.70
2010441 02/13/08 08044 SUSANNE L GLASCOW 5193112300 02/08/08 REFUND SPECIAL ASSESSMENTS 127.50 127.50
Page 20 of23
._-------"
OTAYWATER DISTRICT
CHECK REGISTER
FOR CHECKS 2010246 THROUGH 2010657
RUN DATES 2/6/2008 TO 2/27/2008
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2010442 02/13/08 08051 SUZANNE SCHMITZ 5193113000 02/08108 REFUND SPECIAL ASSESSMENTS 117.90 117.90
2010650 02/27/08 02799 TARULLI TIRE INC -SAN DIEGO 20032505 01/16/08 REPLACEMENT TIRES 734.25
20032578 01/22/08 REPLACEMENT TIRES 559.47
10051324 01/14/08 REPLACEMENT TIRES 374.72
20032705 01/31/08 REPLACEMENT TIRES 365.24
20032487 01/15/08 REPLACEMENT TIRES 278.19
10051320 01/14/08 REPLACEMENT TIRES 268.19
20032703 01/31/08 REPLACEMENT TIRES 210.34
20032659 01/29108 REPLACEMENTTIRES 175.18
20032520 01/17108 REPLACEMENT TIRES 162.33
20032327 12/26/07 REPLACEMENT TIRES 73.62
20032600 01/24/08 REPLACEMENT TIRES 28.00
20032326 12/26/07 REPLACEMENT TIRES 20.47
20032676 01/29/08 REPLACEMENT TIRES 20.47
10051323 01/14/08 REPLACEMENT TIRES 20.47
20032677 01/29/08 REPLACEMENT TIRES 20.00
20032594 01/23/08 REPLACEMENT TIRES 16.16 3,327.10
2010443 02/13108 08084 TERRYINTERVIVOS TRUST 6002210200 02/11/08 REFUND WATERAV#600-221-02-00 30.00
6002210100 02/11/08 REFUND WATERAV#600-221-01-00 28.77 58.77
2010569 02/20/08 08143 THEODORE SIMEON 016580 02/19/08 OVERPAYMENT REFUND 2,928.50 2,928.50
2010328 02/06/08 08015 THOMAS A SMITH 5193110800 02/04/08 REFUND SPECIAL ASSESSMENTS 51.60 51.60
2010329 02/06/08 08012 TIMOTHYSTANTON 5193110400 02/04/08 REFUND SPECIAL ASSESSMENTS 42.60 42.60
2010568 02/20/08 04977 T-MOBILE 016575 02/05/08 CELL PHONE &BLACKBERRY SERVICES 799.74 799.74
2010570 02/20/08 07936 TRACER ENVIRONMENTAL SCIENCES 212301 01/31/08 RISK MANAGEMENT CONSULTING SERVICES 1,979.23 1,979.23
2010651 02/27/08 07165 TRI-CITY FENCE COMPANY INC 0048931 IN 01/31/08 FENCE MATERIALS 489.72 489.72
2010330 02/06/08 07781 TRITES,BRUCE 016550 02/04/08 REIMBURSEMENT FOR EMERGENCY CABLES 269.17 269.17
2010444 02/13/08 07674 US BANK CORPORATE PAYMENT 016561 01/22/08 DISTRICT EXPENSES 1,542.56
016566 01/22/08 DISTRICT EXPENSES 1,177.89 2,720.45
2010652 02/27/08 07674 US BANK CORPORATE PAYMENT 016590 01/22/08 DISTRICT EXPENSES 801.00
016588 01/22/08 DISTRICT EXPENSES 341.97
016596 01/22/08 DISTRICT EXPENSES 333.86 1,476.83
2010653 02/27/08 00427 UNDERGROUND SERVICE ALERT OF 120080446 02/01108 UNDERGROUND TRENCH SERVICE ALERTS 300.00 300.00
Page 21 of23
OTAYWATER DISTRICT
CHECK REGISTER
FOR CHECKS 2010246 THROUGH 2010657
RUN DATES 2/6/2008 TO 2/27/2008
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2010445 02/13/08 03563 UNDERGROUND UTILITIES INC 016748 01/31/08 METER RETROFIT 17,345.00 17,345.00
2010331 02/06/08 05417 UNITED STATES DEPARTMENT Ben2382270 02/07/08 PAYROLL DEDUCTION 100.00 100.00
2010571 02/20/08 05417 UNITED STATES DEPARTMENT Ben2382667 02/21/08 PAYROLL DEDUCTION 100.00 100.00
2010572 02/20108 00350 UNITED STATES POSTAL SERVICE 016571 02/15/08 REIMBURSE POSTAGE MACHINE 1,500.00 1,500.00
2010573 02/20/08 07662 UNITEDHEALTHCARE SPECIALTY 016586 02120/08 BASIC L1FE/AD&D &SUPP LIFE INS -MAR08 4,995.04 4,995.04
2010574 02/20/08 03212 UNUM LIFE INSURANCE Ben2382645 02/21/08 LONG TERM DISABILITY 6,241.38 6,241.38
2010332 02/06/08 03190 VALCO INSTRUMENTS CO INC 90043991 01/17/08 ANALYZER PARTS 3,197.71 3,197.71
2010333 02/06/08 01095 VANTAGEPOINTTRANSFERAGENTS Ben2382260 02/07/08 DEFERRED COMP PLAN 12,344.08 12,344.08
2010575 02/20108 01095 VANTAGEPOINT TRANSFERAGENTS Ben2382657 02/21/08 DEFERRED COMP PLAN 12,349.05 12,349.05
2010334 02/06/08 03329 VERIZON WIRELESS 06241946962 01/21/08 WIRELESS DATASERVICES 7,373.46 7,373.46
2010654 02127/08 08145 VICTOR ORTIZ 016593 02/25/08 REFUND OVER PAYMENT 10,000.00 10,000.00
2010335 02/06/08 00101 W W GRAINGER INC 9544773279 01/15/08 ELECTRONIC SIREN 888.29
9543511514 01/14/08 WAREHOUSE SUPPLIES 764.83 1,653.12
2010446 02/13/08 00101 W W GRAINGER INC 9547518820 01/18/08 SHOP TOOLS 567.41 567.41
2010576 02/20108 00101 W W GRAINGER INC 9554627464 01/28/08 SAFETY EQUIPMENT 560.76
9554598228 01/28/08 ELECTRICAL PARTS 271.99
9554627472 01/28/08 METER SHOP GAUGES 97.84
9552341019 01/25/08 WATER FILTER HOUSING AQUA-PURE 92.95
9557638971 01/31/08 SPARE BELTS 980-2AIR COMPRESSOR 22.97
9557073757 01/31/08 EXTENSION BOXES AND LIGHT FIXTURES 22.03 1,068.54
2010655 02/27/08 00101 W W GRAINGER INC 9556851328 01/30108 LIGHT FIXTURES 769.46
9558669843 02/01/08 PAINT 349.95
9560860760 02/05/08 HOLE SAW KIT 89.95
9555487330 01/29/08 ELECTRICAL PARTS 0.73
9555030262 01/29/08 ELECTRICAL PARTS 0.73 1,210.82
2010336 02/06/08 00215 WATER EDUCATION FOUNDATION 016546 01/31/08 SUBSCRIPTION RENEWAL 35.00 35.00
2010337 02/06/08 00014 WAXIE SANITARY SUPPLY 70443527 01/17/08 JANITORIAL SUPPLIES 1,305.81 1,305.81
2010338 02/06/08 00190 WEST PAYMENT CENTER 815284021 01/20/08 LEGAL LIBRARY UPDATES 210.66 210.66
Page 22 of23
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS 2010246 THROUGH 2010657
RUN DATES 2/6/2008 TO 2/27/2008
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2010656 02/27/08 00190 WEST PAYMENT CENTER 815456940 02/20108 LEGAL LIBRARY UPDATES 139.00 139.00
2010447 02/13/08 00125 WESTERN PUMP INC 00649421N 01/22/08 APCD TESTING 625.00 625.00
2010577 02/20108 00125 WESTERN PUMP INC 00648421N 01/16/08 APCD TESTING 646.30
00648431N 01/16/08 APCD TESTING 488.58
00652731N 01/31/08 SB989 6 MONTH TESTING 281.25 1,416.13
2010448 02/13/08 08064 WILLIAM C &JODELLE L SY 5193122100 02/08/08 REFUND SPECIAL ASSESSMENTS 72.00 72.00
2010449 02/13/08 08062 WILLIAM C LANEY 5193121600 02108/08 REFUND SPECIALASSESSMENTS 61.20 61.20
2010450 02/13/08 08083 WILLIAM J &KATHERINE G 5193125900 02/08/08 REFUND SPECIALASSESSMENTS 56.40 56.40
2010657 02127/08 02725 WILLIAMS SCOTSMAN INC 79350230 02/02/08 28'TRAILER RENTAL@TREATMENT PLANT 293.85 293.85
2010451 02/13/08 08082 WILMER COOKS JR 5193125700 02/08/08 REFUND SPECIALASSESSMENTS 67.50 67.50
2010578 02/20108 08135 WILSHIRE CORPORATION Ref002382586 02/14/08 UB Refund Cst #0000123771 59.27 59.27
2010452 02/13/08 08058 WINIARZ REVOCABLE FAMILY 5193121000 02108/08 REFUND SPECIAL ASSESSMENTS 54.60 54.60
2010579 02/20108 08133 WORLD SAVINGSIWACHOVIA Ref002382584 02/14/08 UB Refund Cst #0000123492 6.70 6.70
2010339 02/06/08 08011 XAVIER ESTRELLA 5193110300 02/04/08 REFUND SPECIAL ASSESSMENTS 48.00 48.00
2010580 02/20108 03448 ZIEGLER &SON PUBLISHING 4972 01/03/08 ADVERTISING EXPENSE 595.00 595.00
GRAND TOTAL 3,105,352.84 3,105,352.84
Page 23 of23
AGENDA ITEM 10
Exhibit A
OTAY WATER DISTRICT
COMPARATIVE BUDGET SUMMARY
FOR SEVEN MONTHS ENDED JANUARY 31,2008
Annual YTD YTD YTD
Budget Actual Budget Variance Var 010
REVENUE:
Water Sales $32,331,300 $18,108,728 $19,523,600 $(1,414,872)(7.2%)
Energy Charges 2,018,000 1,187,117 1,217,500 (30,383)(2.5%)
System Charges 9,596,300 5,442,040 5,397,900 44,140 0.8%
Penalties 852,100 537,697 521,300 16,397 3.1%
MWD &CWA Fixed Charges 2,708,800 1,433,284 1,431,700 1,584 0.1%
Total Water Sales 47,506,500 26,708,867 28,092,000 (1,383,133)(4.9%)
Reclamation Sales 6,001,400 3,732,451 3,693,200 39,251 1.1%
Sewer Charges 2,679,100 1,513,080 1,565,800 (52,720)(3.4%)
Meter Fees 318,500 37,849 177,800 (139,951)(78.7%)
Capacity Fee Revenues 1,414,500 747,711 825,300 (77,589)(9.4%)
Betterment Fees for Maintenance 73,300 42,800 42,800 0.0%
Annexation Fees 1,464,500 320,194 854,000 (533,806)(62.5%)
Non-Operating Revenues 1,680,200 884,554 944,600 (60,046)(6.4%)
Tax Revenues 4,003,800 2,285,577 2,202,100 83,477 3.8%
Interest 1,038,700 445,645 556,200 (110,555)(19.9%)
Draw on Designated Funds*408,400 246,500 246,500 0.0%
Total Revenue $66,588,900 $36,965,229 $39,200,300 $(2,235,071)(5.7%)
EXPENSES:
Water Purchases $25,407,100 $13,849,121 $15,184,400 $1,335,279 8.8%
CWA-Infrastructure Access Charge 1,090,200 611,338 611,200 (138)(0.0%)
CWA-Customer Service Charge 950,400 524,972 525,400 428 0.1%
CWA-Emergency Storage Charge 1,507,800 784,355 784,300 (55)(0.0%)
MWD-Capacity Res Charge 569,400 322,760 322,400 (360)(0.1 %)
MWD-Readiness to Serve Charge 552,600 329,112 305,600 (23,512)(7.7%)
Subtotal Water Purchases 30,077,500 16,421,658 17,733,300 1,311,642 7.4%
Power Charges 2,804,800 1,509,416 1,540,600 31,184 2.0%
Payroll &Related Costs 16,012,900 9,391,795 9,381,330 (10,465)(0.1%)
Material &Maintenance 4,452,900 2,531,305 2,547,525 16,220 0.6%
Administrative Expenses 5,773,000 2,424,708 2,984,158 559,451 18.7%
Legal Fees 1,209,300 1,275,836 1,028,333 (247,503)(24.1%)
Expansion Reserve 2,590,200 1,511,000 1,511,000 0.0%
Betterment Reserve 3,432,900 2,002,500 2,002,500 0.0%
Replacement Reserve 235,400 137,300 137,300 0.0%
Total Expenses $66,588,900 $37,205,516 $38,866,046 $1,660,530 4.3%
Excess Revenue (Expense)$$(240,287)$334,254 $(574,541)
*Board approved Draw on Designated Funds used to fund negotiated benefits.
F:/MORPT/FS2008-0108designated 2/25/2008 2:53 PM
aTAY WATER DISTRICT
COMPARATIVE MATERIALS &MAINTENANCE BUDGET
FOR SEVEN MONTHS ENDED JANUARY 31,2008
(Sch.1)
Fiscal Year-ta-Date Annual Percent
DESCRIPTION Actual Budget Variance Budget Balance Variance
Fuel and Oil $341,989 $348,250 $6,261 $597,000 $255,011 2%
Meters and Materials 241,920 183,400 (58,521)314,400 72,480 -32%
Fleet Parts and Equipment 93,400 95,142 1,742 163,100 69,700 2%
Infrastructure Equipment &Supplies 576,903 427,292 (149,612)732,500 155,597 -35%
Chemicals 146,695 171,500 24,805 294,000 147,305 14%
Safety Equipment 5,315 10,033 4,719 17,200 11,885 47%
Laboratory Equipment &Supplies 31,008 21,583 (9,424)37,000 5,992 -44%
Other Materials &Maintenance 86,463 137,958 51,496 236,500 150,037 37%
Building Ground &Materials 54,226 71,167 16,941 122,000 67,774 24%
Contracted Services 239,504 367,317 127,813 715,400 475,896 35%
Metro O&M Costs 576,800 576,800 988,800 412,000 0%
Spring Valley O&M Costs 137,083 137,083 235,000 97,917 0%
Total Materials and Maintenance $2,531,305 $2,547,525 $16,220 $4,452,900 $1,921,595 1%
F:/FS2008-0I08design.ted 2 Printed D.te:2/25/2008
(Sch.2)
OTAY WATERDISTRICT
COMPARATIVE GENERAL ADMINISTRATIVE BUDGET
FOR SEVEN MONTHS ENDED JANUARY 31,2008
Fiscal Year-to-Date Annual Percent
DESCRIPTION Actual Budget Variance Budget Balance Variance
Travel Expenses 98,825 158,025 $59,200 $270,900 $172,075 37.5%
Conservation and Outreach 190,811 281,050 90,239 481,800 290,989 32.1%
General Office Expense 197,540 209,650 12,110 359,400 161,860 5.8%
Equipment 498,862 594,008 95,146 1,018,300 519,438 16.0%
Fees 288,713 223,067 (65,646)382,400 93,687 -29.4%
Services 1,028,806 1,401,925 373,119 3,063,300 2,034,494 26.6%
Training 54,150 100,975 46,825 173,100 118,950 46.4%
General Insurance 258,555 272,592 14,037 467,300 208,745 5.1%
Interest 0.0%
Director's Fees 15,600 28,000 12,400 48,000 32,400 44.3%
Utilities 8,581 8,167 (414)14,000 5,419 -5.1%
Total Admin Expenses $2,640,443 $3,277,458 $637,016 $6,278,200 $3,638,057 19.4%
Less:Overhead Allocation (215,735) (293,300)(77,565)(505,200)(289,465)26.4%
Administrative Expenses -Total $2,424,708 $2,984,158 $559,451 $5,773,000 $3,348,592 18.7%
F:/MORPTIFS2008-0108designated 3 Printed Date:2/25/2008
F:/MORPT/FS2008-0108designated/Non-Optng Inc (ALL)4 2/25/2008
OTAy WATER DISTRICT
Payroll &Related Costs
FOR SEVEN MONTHS ENDED JANUARY 31,2008
(Sch.3)
Payroll Costs YTDActual YTD Budget Annual Budget Variance Var%
Salaries $5,352,484 $5,413,750 $9,341,000 $61,266 1.13%
Overtime 154,207 126,680 219,600 (27,527)-21.73%
Vacation 415,333 406,870 682,300 (8,463)-2.08%
Sick Leave 279,769 274,490 460,200 (5,279)-1.92%
Holiday 431,933 454,000 590,200 22,067 4.86%
Birthday Holiday 22,922 25,960 45,100 3,038 11.70%
Total Salaries $6,656,648 $6,701,750 $11,338,400 $45,102 0.67%
FICA $441,925 $466,930 $809,600 $25,005 5.36%
Pension 1,600,909 1,616,190 2,801,500 15,281 0.95%
Health &Life Insurance 821,168 898,740 1,581,900 77,572 8.63%
Workers'Compensation 184,065 151,070 261,600 (32,995)-21.84%
Salary Continuation Insurance 43,232 39,130 68,000 (4,102)-10.48%
State Unemployment Insurance 10,194 5,770 10,000 (4,424)-76.67%
Employee Assistance Program 3,361 4,350 7,500 989 22.73%
Total Fringe $3,104,854 $3,182,180 $5,540,100 $77,326 2.43%
Total before Overhead Distribution $9,761,502 $9,883,930 $lu,878,500 $122,428 1.24%
Overhead (369,707)(502,600)(865,700)(132,893)26.44%
(see Exhibit A)$9,391,795 $9,381,330 $16,012,800 $(10,465)-0.11%
692,104 $1,192,100 $
Summary ofLabor:
Labor Charged to Work Orders $
Actual
509,080 $
Budget Annual Budget Variance
183,024 26.44%
F:/MORPT/FS2008-0108designated/Payroll (ALL)5 2/25/2008
OTAY WATER DISTRICT
INVESTMENT PORTFOLIO REVIEW
JANUARY 31,2008
INVESTMENT OVERVIEW &MARKET STATUS:
On January 30th,the Federal Reserve Board's federal funds rate was lowered from 3.50%to 3.00%.This was the fifth reduction since
September 18t\when the rate was 5.25%.Because of these rate reductions,the District's callable federal agency issue bonds are
being redeemed at their earliest available call date.All called investments are paid at par so there is no loss on the investment.Only
the interest rate changes as the funds are reinvested.Reflective of this drop in available interest rates,the District's overall effective
rate of return on its portfolio at January 31st was 4.56%.With the change in the federal funds rate,we are beginning to extend the
average maturity of the portfolio to maintain above market interest returns as long as possible.At the same time the LAIF return on
deposits is expected to take several months to fall to the level of the federal funds rate,due to the fund's current average maturity of
approximately 206 days,making this an excellent short-term alternative for maximum investment of available funds.
In accordance with the District's Investment Policy,all District funds continue to be managed based on the objectives,in priority
order,of safety,liquidity,and return on investment.
PORTFOLIO COMPLIANCE:January 31,2008
Investment
8.01:Treasury Securities
8.02:Local Agency Investment Fund (Operations)
8.02:Local Agency Investment Fund (Bonds)
8.03:Federal Agency Issues
8.04:Certificates of Deposit
8.05:Short-Term Commercial Notes
8.06:Medium-Term Commercial Debt
8.07:Money Market Mutual Funds
8.08:San Diego County Pool
12.0:Maximum Single Financial Institution
State Limit
100%
$40 Million
100%
100%
30%
25%
30%
20%
100%
100%
Otay Limit
100%
$40 Million
100%
100%
15%
15%
15%
15%
100%
50%
Otay Actual
o
$29.29 Million
1.41%
54.10%
1.07%
o
1.97%
o
11.85%
0.69%
Performance Measure F-12
Return on Investment
Target:Meet or Exceed 1000/0 of LAIF
1st Qtr Dec FY08 2nd Qtr Jan FY08FY08FY08
5.20 4.66 4.95 4.56
5.24 4.80 4.96 4.62
0.04 0.14 0.01 0.06
6.00
5.00fn..,
C
CD 4.00E..,
fn
CD 3.00>c-c 2.000
c~1.00~..,
CDa::0.00
-1.00
2nd Qtr 3rd Qtr 4TH Qtr
FY07 FY07 FY07
Otay 4.73 5.13 5.27
LAIF 5.11 5.17 5.23
o Difference 0.38 0.04 -0.04
Month
Olay •LAIF D Difference -Linear (Difference)I
Otay Water District
Investment Portfolio:01/31/08
1 76%
o Banks (Passbook/Checking/CD)•Pools (LAIF &County)~Agencies &Corporate Notes
OlAY
Portfolio Management
Portfolio Summary
January 31,2008
Investments
Corporate Notes
Federal Agency Issues-Callable
Federal Agency Issues -Coupon
Certificates ofDeposit -Bank
Local Agency Investment Fund (LAIF)
San Diego County Pool
Investments
Par Market Book %of Days to YTM YTM
Value Value Value Portfolio Term Maturity 360 Equiv.365 Equiv.
2,000,000.00 2,070,589.90 2,031,429.04 2.02 1,111 1,034 4.340 4.401
50,800,000.00 51,066,812.50 50,798,993.37 50.48 743 665 4.475 4.538
4,000,000.00 4,014,375.00 4,000,000.00 3.97 167 85 4.395 4.456
1,079,108.00 1,079,108.00 1,079,108.00 1.07 393 346 4.780 4.847
30,713,789.27 30,734,647.47 30,713,789.27 30.52 1 1 4.557 4.620
12,008,765.87 12,126,190.06 12,008,765.87 11.93 1 1 4.514 4.577
100,601,663.14 101,091,722.93 100,632,085.55 100.00%409 364 4.502 4.565
Cash
Passbook/Checking
(not included in yield calculations)
Total Cash and Investments
Total Earnings
Current Year
Average Daily Balance
Effective Rate ofReturn
700,856.16
101,302,519.30
January 31 Month Ending
391,917.46
101,265,033.86
4.56%
700,856.16
101,792,579.09
Fiscal Year To Date
2,981,675.88
101,285,153.19
5.00%
700,856.16
101,332,941.71 409 364
2.793
4.502
2.831
4.565
Ihereby certify that the investments contained in this report are made in accordance with the District Investment Policy Number 27 adopted by the Board ofDirectors on January 19,2000.The market
value information provided by Interactive Data Corporation.The investments provide sufficient liquidity to meet the cash flow requirements ofthe District for the next six months of expenditures.
Jose ::;L.-?-;t.--01{
Run Date:02121/2008-11:37
Portfolio OTAY
AP
PM (PRF_PM1)SymRept 6.41.200
Report Ver.5.00
OTAY
Portfolio Management Page 2
Portfolio Details -Investments
January 31,2008
Average Purchase Stated YTM Days to Maturity
CUSIP Investment#Issuer Balance Date ParValue Market Value BookValue Rate Moody's 360 Maturity Date
Corporate Notes
36962G2S2 2044 General Electric Capital 11/16/2007 2,000,000.00 2,070,589.90 2,031,429.04 5.000 Aaa 4.340 1,034 12101/2010
Subtotal and Average 2,031,861.41 2,000,000.00 2,070,589.90 2,031,429.04 4.340 1,034
Federal Agency Issues-Callable
31331YCZ1 2043 Federal Farm Credit Bank 11/07/2007 3,000,000.00 3,000,937.50 2,998,993.37 4.490 4.448 643 11105/2009
3133XLEW9 2034 Federal Home Loan Bank 07/02/2007 3,000,000.00 3,000,000.00 3,000,000.00 5.500 5.425 517 07/02/2009
3133XLMZ3 2036 Federal Home Loan Bank 07/23/2007 3,000,000.00 3,002,812.50 3,000,000.00 5.450 5.375 538 07/23/2009
3133XLTL7 2037 Federal Home Loan Bank 07/30/2007 3,000,000.00 3,040,312.50 3,000,000.00 5.550 5.474 910 07/30/2010
3133XMXCO 2039 Federal Home Loan Bank 11/06/2007 1,000,000.00 1,004,687.50 1,000,000.00 4.500 4.438 279 11/06/2008
3133XMX71 2042 Federal Home Loan Bank 11/14/2007 2,000,000.00 2,020,000.00 2,000,000.00 4.500 4.435 560 08/14/2009
3133XN6X2 2045 Federal Home Loan Bank 11/20/2007 2,000,000.00 2,018,125.00 2,000,000.00 4.500 4.436 931 08/20/2010
3133XN7B9 2046 Federal Home Loan Bank 11/28/2007 2,000,000.00 2,011,875.00 2,000,000.00 4.400 4.340 482 05/28/2009
3133XN6R5 2047 Federal Home Loan Bank 11/28/2007 2,000,000.00 2,002,500.00 2,000,000.00 4.500 4.438 301 11/28/2008
3133XNC56 2048 Federal Home Loan Bank 11/28/2007 2,000,000.00 2,003,125.00 2,000,000.00 4.600 4.537 301 11/28/2008
3133XNEF2 2049 Federal Home Loan Bank 11/26/2007 2,000,000.00 2,008,125.00 2,000,000.00 4.600 4.537 1,026 11/23/2010
3133XNGTO 2050 Federal Home Loan Bank 12/04/2007 2,000,000.00 2,003,125.00 2,000,000.00 4.500 4.438 307 12104/2008
3133XNKN8 2051 Federal Home Loan Bank 12/10/2007 2,000,000.00 2,011,250.00 2,000,000.00 4.300 4.241 313 12110/2008
3133XNFC8 2052 Federal Home Loan Bank 12107/2007 2,000,000.00 2,010,000.00 2,000,000.00 4.500 4.438 671 12103/2009
3133XNLN7 2053 Federal Home Loan Bank 12/11/2007 2,000,000.00 2,011,875.00 2,000,000.00 4.300 4.241 496 06/11/2009
3133XNN47 2054 Federal Home Loan Bank 12/12/2007 2,000,000.00 2,004,375.00 2,000,000.00 4.450 4.389 497 06/1212009
3133XNN62 2055 Federal Home Loan Bank 12112/2007 2,000,000.00 2,004,375.00 2,000,000.00 4.450 4.384 405 03/1212009
3133XNM63 2056 Federal Home Loan Bank 12/17/2007 2,000,000.00 2,003,125.00 2,000,000.00 4.550 4.488 1,050 12117/2010
3133XNP52 2057 Federal Home Loan Bank 12117/2007 2,000,000.00 2,018,750.00 2,000,000.00 4.375 4.315 959 09/17/2010
3133XNS42 2058 Federal Home Loan Bank 12118/2007 2,000,000.00 2,022,500.00 2,000,000.00 4.250 4.192 868 06/18/2010
3133XNPR4 2059 Federal Home Loan Bank 12/24/2007 1,800,000.00 1,823,062.50 1,800,000.00 4.350 4.290 1,057 12/24/2010
3133XPDR2 2062 Federal Home Loan Bank 01/30/2008 2,000,000.00 2,007,500.00 2,000,000.00 3.060 3.018 728 01/29/2010
3133XPDSO 2063 Federal Home Loan Bank 01/30/2008 2,000,000.00 2,008,125.00 2,000,000.00 3.250 3.205 910 07/30/2010
31398AKSO 2060 Federal National Mortage Assoc 01/07/2008 2,000,000.00 2,026,250.00 2,000,000.00 4.500 4.438 1,071 01/07/2011
Subtotal and Average 46,766,713.03 50,800,000.00 51,066,812.50 50,798,993.37 4.475 665
Federal Agency Issues -Coupon
3133XMY62 2040 Federal Home Loan Bank 11/08/2007 2,000,000.00 2,008,125.00 2,000,000.00 4.420 4.359 97 05/08/2008
3133XMYS4 2041 Federal Home Loan Bank 11/14/2007 2,000,000.00 2,006,250.00 2,000,000.00 4.500 4.430 73 04/14/2008
Subtotal and Average 4,000,000.00 4,000,000.00 4,014,375.00 4,000,000.00 4.395 85
Portfolio OTAY
AP
Run Date:02121/2008 -11:37 PM (PRF]M2)SymRept 6.41.200
ReportVer.5.00
OlAY
Portfolio Management
Portfolio Details -Investments
January 31,2008
Page 3
Average Purchase Stated YTM Daysto Maturity
CUSIP Investment #Issuer Balance Date ParValue Market Value Book Value Rate Moody's 360 Maturity Date
Certificates of Deposit -Bank
205003183 2066 California Bank&Trust 01/22/2008 79,108.00 79,108.00 79,108.00 3.900 3.900 721 01122/2010
1002812475 2061 Neighborhood National Bank 12/13/2007 1,000,000.00 1,000,000.00 1,000,000.00 4.850 4.850 316 12113/2008
Subtotal and Average 1,079,108.00 1,079,108.00 1,079,108.00 1,079,108.00 4.780 346
local Agency Investment Fund (lAIF)
LAIF 9001 STATE OF CALIFORNIA 07/01/2004 29,288,906.67 29,308,797.21 29,288,906.67 4.620 4.557
LAIFCOPS07 9009 STATE OF CALIFORNIA 03/07/2007 1,424,882.60 1,425,850.26 1,424,882.60 4.620 4.557
Subtotal and Average 33,677,245.36 30,713,789.27 30,734,647.47 30,713,789.27 4.557
San Diego County Pool
SD COUNTY POOL 9007 San Diego County 07/01/2004 12,008,765.87 12,126,190.06 12,008,765.87 4.577 4.514
Subtotal and Average 11,815,217.48 12,008,765.87 12,126,190.06 12,008,765.87 4.514
Total and Average 101,265,033.86 100,601,663.14 101,091,722.93 100,632,085.55 4.502 364
Run Dale:02121/2008 -11:37
Portfolio OTAY
AP
PM (PRF_PM2)SymRept 6.41.200
OTAY
Portfolio Management
Portfolio Details -Cash
January 31,2008
Average Purchase
CUSIP Investment#Issuer Balance Date Par Value
Union Bank
UNION MONEY 9002 STATE OFCALIFORNIA 07/01/2004 10,002.99
PETTYCASH 9003 STATE OF CALIFORNIA 07/01/2004 2,800.00
UNION OPERATING 9004 STATE OF CALIFORNIA 07/01/2004 662,730.80
PAYROLL 9005 STATE OF CALIFORNIA 07/01/2004 25,322.37
UNION IOC 9008 STATE OF CALIFORNIA 05/01/2006 0.00
Average Balance 0.00
Total Cash and Investmentss 101,265,033.86 101,302,519.30
Run Date:0212112008 -11:37
Market Value
10,002.99
2,800.00
662,730.80
25,322.37
0.00
101,792,579.09
Page 4
Stated YTM Days to
Book Value Rate Moody's 360 Maturity
10,002.99 0.150 0.148
2,800.00 0.000
662,730.80 2.992 2.951
25,322.37 0.000
0.00 4.500 4.438
101,332,941.71 4.502 364
Portfolio OTAY
AP
PM (PRF_PM2)SymRept 6.41.200
OlAY
Activity Report
Sorted By Issuer
July 1,2007 -January 31,2008
...~il~YilllJe ParValue ...."......._..."....,_...._.................................._"...
Percent Beginning Current Transaction Purchases or Redemptions or Ending
CUSIP Investment#Issuer ofPortfolio Balance Rate Date Deposits Withdrawals Balance
Issuer:STATE OF CALIFORNIA
Union Bank
UNION MONEY 9002 STATEOF CALIFORNIA 0.150 110,383,874.09 110,459,178.69
UNION OPERATING 9004 STATEOF CALIFORNIA 2.992 8,684,023.14 8,944,498.56
PAYROLL 9005 STATEOF CALIFORNIA 324,174.15 323,986.92
UNION IOC 9008 STATE OF CALIFORNIA 4.500 1,240,481.91 1,253,290.86
Subtotal and Balance 1,049,257.90 120,632,553.29 120,980,955.03 700,856.16
Local Agency InvestmentFund (LAIF)
LAIF 9001 STATE OF CALIFORNIA 4.620 62,749,156.93 42,350,000.00
LAIF COPS07 9009 STATE OF CALIFORNIA 4.620 300,825.02 8,000,000.00
Subtotaland Balance 18,013,807.32 63,049,981.95 50,350,000.00 30,713,789.27
IssuerSubtotal 31.011%19,063,065.22 183,682,535.24 171,330,955.03 31,414,645.43
Issuer:California Bank &Trust
Certificates ofDeposit -Bank
2050003183R 1996 California Bank &Trust 3.880 01/22/2008 0.00 79,108.00
205003183 2066 California Bank &Trust 3.900 01/22/2008 79,108.00 0.00
Subtotal and Balance 79,108.00 79,108.00 79,108.00 79,108.00
IssuerSubtotal 0.078%79,108.00 79,108.00 79,108.00 79,108.00
Issuer:FANNIE MAE
Federal Agency Issues-Callable
31359M2L6 2012 FANNIE MAE 5.250 12/11/2007 0.00 3,000,000.00
Subtotal and Balance 3,000,000.00 0.00 3,000,000.00 0.00
Issuer Subtotal 0.000%3,000,000.00 0.00 3,000,000.00 0.00
Run Dale:02121/2008 -11:38
Portfolio OTAY
AP
DA (PRF_DA)SymRepl 6.41.200
Report Ver.5.00
OTAY
Activity Report Page 2
July 1,2007 -January 31,2008
...Par Value ParValue
Percent Beginning Current Transaction Purchases or Redemptions or Ending
CUSIP Investment#Issuer of Portfolio Balance Rate Date Deposits Withdrawals Balance
Issuer:Federal Farm Credit Bank
Federal Agency Issues-Callable
31331YCZ1 2043 Federal Farm Credit Bank 4.490 11/07/2007 3,000,000.00 0.00
Subtotal and Balance 0.00 3,000,000.00 0.00 3,000,000.00
Issuer Subtotal 2.961%0.00 3,000,000.00 0.00 3,000,000.00
Issuer:Federal Home Loan Bank
Federal Agency Issues-Callable
3133XEMS5 1998 Federal Home Loan Bank 5.000 11/28/2007 0.00 3,000,000.00
3133XETX7 2001 Federal Home Loan Bank 5.125 09/14/2007 0.00 3,000,000.00
3133XF2C9 2002 Federal Home Loan Bank 5.250 10/03/2007 0.00 3,000,000.00
3133XJ2P2 2010 Federal Home Loan Bank 5.200 12105/2007 0.00 3,000,000.00
3133XJ6Q6 2013 Federal Home Loan Bank 5.125 07/20/2007 0.00 3,000,000.00
3133XJJV1 2015 Federal Home Loan Bank 5.375 07/10/2007 0.00 3,000,000.00
3133XJR91 2016 Federal Home Loan Bank 5.400 10/30/2007 0.00 3,000,000.00
3133XJSD1 2017 Federal Home Loan Bank 5.250 01/0212008 0.00 3,000,000.00
3133XJVV7 2018 Federal Home Loan Bank 5.250 08/15/2007 0.00 3,000,000.00
3133XJU55 2019 Federal Home Loan Bank 5.350 11121/2007 0.00 3,000,000.00
3133XK3C7 2022 Federal Home Loan Bank 5.500 12/13/2007 0.00 3,000,000.00
3133XK6A8 2024 Federal Home Loan Bank 5.300 11/19/2007 0.00 3,000,000.00
3133XKLA1 2030 Federal Home Loan Bank 5.375 11/0112007 0.00 3,000,000.00
3133XKN50 2031 Federal Home Loan Bank 5.300 11/07/2007 0.00 5,000,000.00
3133XKSS5 2032 Federal Home Loan Bank 5.300 11/09/2007 0.00 3,000,000.00
3133XL6E8 2033 Federal Home Loan Bank 5.400 12111/2007 0.00 5,000,000.00
3133XLEW9 2034 Federal Home Loan Bank 5.500 07/02/2007 3,000,000.00 0.00
3133XKVD4 2035 Federal Home Loan Bank 5.500 07/10/2007 3,000,000.00 0.00
3133XKVD4 2035 Federal Home Loan Bank 10/21/2007 0.00 3,000,000.00
3133XLMZ3 2036 Federal Home Loan Bank 5.450 07/23/2007 3,000,000.00 0.00
3133XLTL7 2037 Federal Home Loan Bank 5.550 07/30/2007 3,000,000.00 0.00
3133XLYB3 2038 Federal Home Loan Bank 5.375 08/20/2007 3,000,000.00 0.00
3133XLYB3 2038 Federal Home Loan Bank 11/20/2007 0.00 3,000,000.00
3133XMXCO 2039 Federal Home Loan Bank 4.500 11/06/2007 1,000,000.00 0.00
3133XMX71 2042 Federal Home Loan Bank 4.500 11114/2007 2,000,000.00 0.00
3133XN6X2 2045 Federal Home Loan Bank 4.500 11/20/2007 2,000,000.00 0.00
3133XN7B9 2046 Federal Home Loan Bank 4.400 11/28/2007 2,000,000.00 0.00
Portfolio OTAY
AP
Run Date:02121/2008 •11:38 DA (PRF_DA)SymRept6.41.200
ReportVer.5.00
OTAY
Activity Report Page 3
July 1,2007 -January 31,2008
ParValue ParValue
Percent Beginning Current Transaction Purchases or Redemptions or Ending
CUSIP Investment#Issuer of Portfolio Balance Rate Date Deposits Withdrawals Balance
Issuer:Federal Home Loan Bank
Federal Agency Issues-Callable
3133XN6R5 2047 Federal Home Loan Bank 4.500 11/28/2007 2,000,000.00 0.00
3133XNC56 2048 Federal Home Loan Bank 4.600 11/28/2007 2,000,000.00 0.00
3133XNEF2 2049 Federal Home Loan Bank 4.600 11/26/2007 2,000,000.00 0.00
3133XNGTO 2050 Federal Home Loan Bank 4.500 12/04/2007 2,000,000.00 0.00
3133XNKN8 2051 Federal Home Loan Bank 4.300 12/10/2007 2,000,000.00 0.00
3133XNFC8 2052 Federal Home Loan Bank 4.500 12/07/2007 2,000,000.00 0.00
3133XNLN7 2053 Federal Home Loan Bank 4.300 12/11/2007 2,000,000.00 0.00
3133XNN47 2054 Federal Home Loan Bank 4.450 12/1212007 2,000,000.00 0.00
3133XNN62 2055 Federal Home Loan Bank 4.450 1211212007 2,000,000.00 0.00
3133XNM63 2056 Federal Home Loan Bank 4.550 12117/2007 2,ODD,000.00 0.00
3133XNP52 2057 Federal Home Loan Bank 4.375 12117/2007 2,000,000.00 0.00
3133XNS42 2058 Federal Home Loan Bank 4.250 12118/2007 2,000,000.00 0.00
3133XNPR4 2059 Federal Home Loan Bank 4.350 12/24/2007 1,800,000.00 0.00
3133XPDR2 2062 Federal Home Loan Bank 3.060 01/30/2008 2,000,000.00 0.00
3133XPDSO 2063 Federal Home Loan Bank 3.250 01/30/2008 2,000,000.00 0.00
Subtotal and Balance 52,000,000.00 51,800,000.00 58,000,000.00 45,800,000.00
Federal Agency Issues -Coupon
3133XMY62 2040 Federal Home Loan Bank 4.420 11/08/2007 2,000,000.00 0.00
3133XMYS4 2041 Federal Home Loan Bank 4.500 11/14/2007 2,000,000.00 0.00
Subtotal and Balance 0.00 4,000,000.00 0.00 4,000,000.00
Issuer Subtotal 49.160%52,000,000.00 55,800,000.00 58,000,000.00 49,800,000.00
Issuer:Federal Home Loan Mortgage
Federal Agency Issues-Callable
3128X4K67 2000 Federal Home Loan Mortgage 5.250 12/07/2007 0.00 3,000,000.00
3128X4DY4 2004 Federal Home Loan Mortgage 4.000 07/13/2007 0.00 3,000,000.00
3128X5C55 2020 Federal Home Loan Mortgage 5.500 1210512007 0.00 3,000,000.00
3128X5G93 2021 Federal Home Loan Mortgage 5.320 12/06/2007 0.00 3,000,000.00
3128X5P51 2023 Federal Home Loan Mortgage 5.300 12/14/2007 0.00 3,000,000.00
3128X5Z35 2026 Federal Home Loan Mortgage 5.300 10/09/2007 0.00 3,000,000.00
3128X5Z35 2027 Federal Home Loan Mortgage 5.300 10/09/2007 0.00 5,000,000.00
3128X5Z84 2028 Federal Home Loan Mortgage 5.400 10/17/2007 0.00 3,000,000.00
Portfolio OTAY
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Run Date:0212112008..11:38 DA (PRF_DA)SymRepI6.41.200
Report Ver.5.00
----~----_._._....-,-~..~
OTAY
Activity Report Page4
July 1,2007 -January31,2008
Par Value ParValue
Percent Beginning Current Transaction Purchases or Redemptions or Ending
CUSIP Investment#Issuer ofPortfolio Balance Rate Date Deposits Withdrawals Balance
Issuer:Federal Home Loan Mortgage
Federal Agency Issues-Callable
3128X5Z84 2029 Federal Home Loan Mortgage 5.400 10/17/2007 0.00 5,000,000.00
Subtotal and Balance 31,000,000.00 0.00 31,000,000.00 0.00
IssuerSubtotal 0.000%31,000,000.00 0.00 31,000,000.00 0.00
Issuer:Federal National Mortage Assoc
Federal Agency Issues-Callable
31359MG31 1997 Federal National Mortage Assoc 5.000 08/24/2007 0.00 3,000,000.00
31398AKSO 2060 Federal National Mortage Assoc 4.500 01/07/2008 2,000,000.00 0.00
Subtotal and Balance 3,000,000.00 2,000,000.00 3,000,000.00 2,000,000.00
IssuerSubtotal 1.974%3,000,000.00 2,000,000.00 3,000,000.00 2,000,000.00
Issuer:General Electric Capital
Corporate Notes
36962G2S2 2044 General Electric Capital 5.000 11/16/2007 2,000,000.00 0.00
Subtotal and Balance 0.00 2,000,000.00 0.00 2,000,000.00
IssuerSubtotal 1.974%0.00 2,000,000.00 0.00 2,000,000.00
Issuer:Neighborhood National Bank
Certificates of Deposit-Bank
1002812475 2061 Neighborhood National Bank 4.850 12113/2007 1,000,000.00 0.00
Subtotal and Balance 0.00 1,000,000.00 0.00 1,000,000.00
Issuer Subtotal 0.987%0.00 1,000,000.00 0.00 1,000,000.00
Issuer:San Diego County
San Diego County Pool
SD COUNTY POOL 9007 San Diego County 4.577 11,902,839.72 0.00
Subtotal and Balance 105,926.15 11,902,839.72 0.00 12,008,765.87
Run Date:0212112008 -11:38
Portfolio OTAY
AP
DA (PRF_DA)SymRept6.41.200
ReportVer.5.00
OTAY
Activity Report
July 1,2007 -January 31,2008
Page 5
CUSIP Investment #Issuer
Percent
of Portfolio
ParValue
Beginning
Balance
Current Transaction
Rate Date
Purchases or
Deposits
Par Value
Redemptions or
Withdrawals
Ending
Balance
Run Date:02121/2008 -11 :38
IssuerSubtotal 11.854%
Total 100.000%
105,926.15
108,248,099.37
11,902,839.72
259,464,482.96
0.00
266,410,063.03
12,008,765.87
101,302,519.30
Portfolio OTAY
AP
DA(PRF_DA)SymRept6.41.200
Report Ver.5.00
----------------------------------------------
OTAY
Duration Report
Sorted by Investment Type -Investment Type
Through 01/31/2008
Investment Book Par Market Current YTM Current Maturityl Effective
Security10 Investment #Fund Issuer Class Value Value Value Rate 365 Yield Call Date Duration
36962G2S2 2044 99 General Electric Capital Fair 2,031.429.04 2,000,000.00 2,070,589.90 5.000 4.401 3.679 12/01/2010 2.612
3133XMXCO 2039 99 Federal Home Loan Bank Fair 1,000,000.00 1,000,000.00 1,004,687.50 4.500 4.500 3.546c 05/06/2008 0.260
3133XNEF2 2049 99 Federal Home Loan Bank Fair 2,000,000.00 2,000,000.00 2,008,125.00 4.600 4.600 3.772c 05/23/2008 0.306
3133XLTL7 2037 99 Federal Home Loan Bank Fair 3,000,000.00 3,000,000.00 3,040,312.50 5.550 5.550 2.825c 07/30/2008 0.493
31398AKSO 2060 99 Federal National MortageAssoc Fair 2,000,000.00 2,000,000.00 2,026,250.00 4.500 4.500 3.065c 01/07/2009 0.908
3133XMX71 2042 99 Federal Home Loan Bank Fair 2,000,000.00 2,000,000.00 2,020,000.00 4.500 4.496 2.611c 08/14/2008 0.282
3133XLMZ3 2036 99 Federal Home Loan Bank Fair 3,000,000.00 3,000,000.00 3,002,812.50 5.450 5.450 5.384 07/23/2009 1.400
3133XN7B9 2046 99 Federal HomeLoan Bank Fair 2,000,000.00 2,000,000.00 2,011,875.00 4.400 4.400 3.939 05/28/2009 1.268
3133XN6X2 2045 99 Federal HomeLoan Bank Fair 2,000,000.00 2,000,000.00 2,018,125.00 4.500 4.498 2.839c 08/20/2008 0.298
3133XNC56 2048 99 Federal Home Loan Bank Fair 2,000,000.00 2,000,000.00 2,003,125.00 4.600 4.600 4.281c 02/28/2008 0.147
3133XNGTO 2050 99 Federal Home Loan Bank Fair 2,000,000.00 2,000,000.00 2,003,125.00 4.500 4.500 4.181c 03/04/2008 0.000
3133XN6R5 2047 99 Federal Home Loan Bank Fair 2,000,000.00 2,000,000.00 2,002,500.00 4.500 4.500 4.245c 02128/2008 0.000
3133XNS42 2058 99 Federal Home Loan Bank Fair 2,000,000.00 2,000,000.00 2,022,500.00 4.250 4.250 2.950c 12/18/2008 0.857
3133XNFC8 2052 99 Federal Home Loan Bank Fair 2,000,000.00 2,000,000.00 2,010,000.00 4.500 4.500 3.483c 06/03/2008 0.336
3133XNN62 2055 99 Federal Home Loan Bank Fair 2,000,000.00 2,000,000.00 2,004,375.00 4.450 4.445 4.004c 03/1212008 0.000
3133XNLN7 2053 99 Federal Home Loan Bank Fair 2,000,000.00 2,000,000.00 2,011,875.00 4.300 4.300 3.094c 06/11/2008 0.358
3133XNKN8 2051 99 Federal Home Loan Bank Fair 2,000,000.00 2,000,000.00 2,011,250.00 4.300 4.300 3.157c 06/10/2008 0.356
3133XNN47 2054 99 Federal Home Loan Bank Fair 2,000,000.00 2,000,000.00 2,004,375.00 4.450 4.450 4.004c 03/1212008 0.000
3133XNM63 2056 99 Federal Home Loan Bank Fair 2,000,000.00 2,000,000.00 2,003,125.00 4.550 4.550 4.231 c 03/17/2008 0.000
3133XNP52 2057 99 Federal Home Loan Bank Fair 2,000,000.00 2,000,000.00 2,018,750.00 4.375 4.375 2.862c 09/17/2008 0.372
3133XNPR4 2059 99 Federal Home Loan Bank Fair 1,800,000.00 1,800,000.00 1,823,062.50 4.350 4.350 2.896c 12124/2008 0.873
3133XLEW9 2034 99 Federal Home Loan Bank Fair 3,000,000.00 3,000,000.00 3,000,000.00 5.500 5.500 5.503 07/0212009 1.342
3133XPDSO 2063 99 Federal Home Loan Bank Fair 2,000,000.00 2,000,000.00 2,008,125.00 3.250 3.250 2.834c 01/30/2009 0.975
31331YCZ1 2043 99 Federal Farm Credit Bank Fair 2,998,993.37 3,000,000.00 3,000,937.50 4.490 4.510 4.426c 02105/2008 0.000
3133XPDR2 2062 99 Federal Home Loan Bank Fair 2,000,000.00 2,000,000.00 2,007,500.00 3.060 3.060 2.675c 01/29/2009 0.973
Run Date:0212112008 -11 :39 Page 1
Portfolio OTAY
AP
DU (PRF_DU)SymRept 6.41.200
Report Ver.5.00
OTAY
Duration Report
Sorted by InvestmentType -Investment Type
Through 01/31/2008
Investment Book Par Market Current YTM Current Maturityl Effective
Security 10 Investment#Fund Issuer Class Value Value Value Rate 365 Yield Call Date Duration
3133XMY62 2040 99 Federal Home Loan Bank Fair 2,000,000.00 2,000,000.00 2,008,125.00 4.420 4.420 3.593 05/08/2008 0.265
3133XMYS4 2041 99 Federal Home Loan Bank Fair 2,000,000.00 2,000,000.00 2,006,250.00 4.500 4.492 3.863 04/14/2008 0.200
205003183 2066 99 California Bank &Trust Amort 79,108.00 79,108.00 79,108.00 3.900 3.954 3.900 01/22/2010 1.895
1002812475 2061 99 Neighborhood National Bank Amort 1,000,000.00 1,000,000.00 1,000,000.00 4.850 4.917 4.850 12/13/2008 0.845t
ReportTotal 57,909,530.41 57,879,108.00 58,230,885.40 3.713 0.582t
t =Duration can not be calculated on these investments due to incomplete Market price data.
Run Date:0212112008 -11:39 Page 2
Portfolio OTAY
AP
DU (PRF_DU)SymRept6.41.200
ReportVer.5.00