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HomeMy WebLinkAbout01-07-09 Board PacketOTAY WATER DISTRICT BOARD OF DIRECTORS MEETING DISTRICT BOARDROOM 2554 SWEETWATER SPRINGS BOULEVARD SPRING VALLEY,CALIFORNIA WEDNESDAY January 7,2009 3:30 P.M. AGENDA 1.OATH OF OFFICE CEREMONY JAIME BONILLA JOSE LOPEZ MARK ROBAK 2.ROLL CALL 3.PLEDGE OF ALLEGIANCE 4.ELECTION OF BOARD PRESIDENT As per Chapter 2,Section 1.03.B,Procedure for Election,of the District's Code of Ordinances,the General Manager shall chair the proceedings for election of the President.The newly-elected President shall assume office immediately and shall chair the proceedings for the election of the Vice President and Treasurer. 5.ELECTION OF BOARD VICE PRESIDENT 6.ELECTION OF BOARD TREASURER 7.APPROVAL OF AGENDA 8.RECESS FOR A PRESENTATION TO OUTGOING BOARD PRESIDENT AND RECEPTION 9.RECONVENE OTAY WATER DISTRICT BOARD MEETING 10.PUBLIC PARTICIPATION -OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'S JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA 11.RECESS OTAY WATER DISTRICT BOARD MEETING 1 II:II 12.CONVENE OTAY SERVICE CORPORATION BOARD MEETING 13.ROLL CALL 14.ELECTION OF OFFICERS a)PRESIDENT b)VICE-PRESIDENT c)TREASURER 15.APPOINTMENT OF OFFICERS a)EXECUTIVE DIRECTOR b)CHIEF FINANCIAL OFFICER c)SECRETARY 16.ADJOURN OTAY SERVICE CORPORATION BOARD MEETING 17.RECONVENE OTAY WATER DISTRICT BOARD MEETING 18.APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF SEPTEMBER 3,2008 19.CUSTOMER GANS APPEAL CONSENT CALENDAR 20.ITEMS TO BE ACTED UPON WITHOUT DISCUSSION,UNLESS A REQUEST IS MADE BY A MEMBER OF THE BOARD OR THE PUBLIC TO DISCUSS A PAR- TICULAR ITEM: a)APPROVE A TWENTY-FOUR (24)MONTH EXTENSION OF THE AGREE- MENT WITH THE SOUTHERN CALIFORNIA SOILS AND TESTING FOR AS-NEEDED GEOTECHNICAL SERVICES b)AWARD A PROFESSIONAL ENVIRONMENTAL CONSULTING SERVICES CONTRACT FOR THE SAN MIGUEL HABITAT MANAGEMENT AREA AND' ASSOCIATED MITIGATION PROJECTS FOR CALENDAR YEARS 2009, 2010 AND 2011 IN THE AMOUNT OF $987,807 c)APPROVE A FIVE YEAR CONTRACT WITH UNDERGROUND UTILITIES, INC.FOR CLEAN-OUT SERVICES OF 850 METER BOXES PER YEAR IN THE AMOUNT OF $124,312.50,PLUS APPROPRIATE INCREASES TIED TO THE SAN DIEGO CONSUMER PRICE INDEX d)ADOPT RESOLUTION NO.4132 AMENDING THE DISTRICTS 401(a) PLAN TO INCLUDE MATCHING EMPLOYER CONTRIBUTIONS TO CER- TAIN GROUPS AND APPROVE A SECOND AMENDMENT TO THE 2 ADOPTION AGREEMENT TO IMPLEMENT THE EMPLOYEE CONTRIBU- TION COMPONENTOF THE 401(a)PLAN AT A LATER DATE ACTION ITEMS 21.BOARD a)DISCUSSION OF 2009 BOARD MEETING CALENDAR INFORMATIONAL ITEMS 22.THIS ITEM IS PROVIDED TO THE BOARD FOR INFORMATIONAL PURPOSES ONLY.NO ACTION IS REQUIRED ON THE FOLLOWING AGENDA ITEMS. a)REPORT ON THE FIRST QUARTER OF FISCAL YEAR 2009 CAPITAL IM- PROVEMENT PROGRAM (RIPPERGER) b)PRESENTATION OF THE OTAY WATER DISTRICTS DRAFT DROUGHT COMMUNICATIONS PLAN FOR BOARD INPUT AND FEEDBACK (BUELNA) REPORTS 23.GENERAL MANAGER'S REPORT a)SAN DIEGO COUNTY WATER AUTHORITY UPDATE 24.DIRECTORS'REPORTS/REQUESTS 25.PRESIDENTS REPORT 26.ADJOURNMENT 3 All items appearing on this agenda,whether or not expressly listed for action,may be de- liberated and may be subject to action by the Board. If you have any disability which would require accommodation in order to enable you to participate in this meeting,please call the District Secretary at 670-2280 at least 24 hours prior to the meeting. Certification of Posting I certify that on December 31,2008,I posted a copy of the foregoing agenda near the regular meeting place of the Board of Directors of Otay Water District,said time being at least 72 hours in advance of the regular meeting of the Board of Directors (Government Code Section §54954.2). Executed at Spring Valley,California on December 31,2008. 4 AGENDA ITEM 18 MINUTES OF THE BOARD OF DIRECTORS MEETING OF THE OTAY WATER DISTRICT AND September 3,2008 1.The meeting was called to order by President Croucher at 3:32 p.m. 2.PLEDGE OF ALLEGIANCE 3.ROLL CALL Directors Present: Staff Present: Bonilla,Breitfelder,Croucher,Lopez and Robak General Manager Mark Watton,Ass!.GM Administration and Finance German Alvarez,Ass!.GM Engineering and Water Operations Manny Magana,General Counsel Yuri Calderon,Chief of Information Technology Geoff Stevens, Chief Financial Officer Joe Beachem,Chief of Engineering Rod Posada,Chief of Operations Pedro Porras,Chief of Administration Rom Sarno,District Secretary Susan Cruz and others per attached lis!. 4.APPROVAL OF AGENDA A motion was made by Director Breitfelder,seconded by Director Lopez and carried with the following vote: Ayes: Noes: Abstain: Absent: Directors Bonilla,Breitfelder,Croucher,Lopez and Robak None None None to approve the agenda. 5.PUBLIC PARTICIPATION -OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'S JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA President Croucher noted that students from Valhalla High School were in attendance of the meeting.He asked a student to introduce their group and share why they are attending today's meeting.A student indicated that they are in attendance for a governance class requirement where they must provide a report on today's meeting. Customer Service Manager Elaine Henderson shared that her daughter, Monique,won a second gold medal as a member of the 4 x 4 relay team in the 2008 Summer Olympics in Beijing,China.She indicated that it takes a lot of work and an entire team of people to accomplish something like this:the athlete's families,the sports medicine people and the physical therapists and sometimes, 1 a sports psychologist.She indicated that her family is very proud of herand she will bring the medal by the office for everyone to see. 6.APPROVAL OF MINUTES OF THE SPECIAL BOARD MEETING OF APRIL 28, 2008 A motion was made by Director Lopez,seconded by Director Robak and carried with the following vote: ~ I'·,; I I Ayes: Noes: Abstain: Absent: Directors Bonilla,Croucher,Lopez and Robak None Director Breitfelder None to approve the minutes of the special board meeting of April 28,2008. CONSENT CALENDAR 7.ITEMS TO BE ACTED UPON WITHOUT DISCUSSION,UNLESS A REQUEST IS MADE BY A MEMBER OF THE BOARD OR THE PUBLIC TO DISCUSS A PARTICULAR ITEM: a)AWARD OF A CONSTRUCTION CONTRACT FOR THE AGENCY INTERCONNECTIONS PROJECT TO JOSE PEREIRA ENGINEERING & MECHANICAL IN THE AMOUNT OF $129,542 b)REPORT ON BOARD OF DIRECTOR'S EXPENSES FOR THE 4TH QUARTER OF FISCAL YEAR 2008 c)ANNUAL REVIEW OF INVESTMENT POLICY (POLICY NO.27)AND DELEGATION OF AUTHORITY FOR ALL INVESTMENT RELATED ACTIVITIES TO THE CHIEF FINANCIAL OFFICER IN ACCORDANCE WITH GOVERNMENT CODE SECTION 53607 d)CONSIDERATION TO CAST THE DISTRICTS VOTE TO ELECT A REPRESENTATIVE TO THE CALIFORNIA SPECIAL DISTRICTS ASSOCIATION BOARD OF DIRECTORS,REGION 6,SEAT C A motion was made by Director Lopez,seconded by Director Robak and carried with the following vote: Ayes: Noes: Abstain: Absent: Directors Bonilla,Breitfelder,Croucher,Lopez and Robak None None None to approve the following consent calendar items: INFORMATIONAL ITEMS 2 8.THIS ITEM IS PROVIDED TO THE BOARD FOR INFORMATIONAL PURPOSES ONLY.NO ACTION IS REQUIRED ON THE FOLLOWING AGENDA ITEM. a)REVIEW THE 2008 RESIDENTIAL CUSTOMER OPINION AND AWARENESS,AND CALL CENTER CUSTOMER SERVICES SATISFACTION SURVEYS Communications Officer Armando Buelna indicated that staff will present the results of the 2008 Residential Customer Opinion and Awareness Survey,the 2008 Call Center Survey and later,the 2008 Employee Survey.He indicated that all three surveys are objectives within the District's Strategic Plan.The surveys· were prepared by Drs.Louis Rea and Richard Parker of Rea &Parker Research. He indicated that the surveys are a snapshot of customers'attitudes and awareness and employees'attitudes.Both surveys were recently completed between May 16 and June 8,2008.The General Survey specifically looked at all customers and included several subgroups of the District customers,specifically Otay sewer customers and customers living in close proximity to the proposed recycled water service area.The remaining customers were selected at random from the District's 48,000 customer accounts. He stated that the call center surveys were specifically captured phone numbers from customers who had contacted the call center within the past six months.He introduced Drs.Rea and Parker to present the results of the Customer Awareness and Call Center Surveys.Following this presentation they will present the results of the Employee Survey. Dr.Parker indicated that he will present the results (PowerPoint Presentation)of the General Customer Satisfaction Survey and the Employee Survey.Dr.Rea will discuss the results of the Call Center Survey. He indicated that Rea &Parker conducted the surveys in mid-May and early June.The Customer Satisfaction Survey indicates that customers demonstrated a very high level of overall satisfaction with the District.This has been the case since the first survey was performed in 2005 and still holds true now.The District is very appreciated by its customer base.There is a substantial level of confidence from the customer in the District's ability to provide enough water. However,this level confidence has decreased somewhat.This is due to reports of drought and ads promoting water conservation.He indicated that the rating of very confident or somewhat confident is 86%.This is a decline from the 90% plus that existed in prior years.Overall,this is a complete ratification of the value of water,the quality of service and work that is performed by the District. He indicated that he will present a summary slide,then a few charts from the report that further elaborates on the summary slides.(See PowerPoint Presentation for details and charts.) 3 In 2008,63%of customers rate the District as very good and excellent and over 90%indicate their overall satisfaction as good to excellent.The rating has been essentially the same since 2006.He indicated that a few customers rated their overall satisfaction as poor or very poor. In terms of confidence and ability,there is a slight decrease in the confidence customers have in the District.In 2005 and 2006,50%of customers were very confident.This rating is now down to a third (32%)of respondents with many moving into the "somewhat confidence"category.The number of customers in the "not very confident"category has grown from previous years (5%to 12%). This probably can be attributed to the messages going out regarding the drought and the need to conserve.This indicates that the messages are being heard that there is a problem growing with water. He indicated that 75%of customers express a "good"or "great deal"of trust in the District to provide clean and safe water.Only 5%indicated "not much"or "no" trust at all.In 2005 and 2006,respondents were asked a slightly different question so the responses cannot be compared precisely.Respondents were asked about their confidence in the District to prevent contamination of the water supply.In 2006,29%had "not much"or "no"confidence.In 2005,that percentage was 22%.In Rea and Parker's best ability to compare the response, it is felt that this shows growth in the confidence and trust of the District. Customers indicated that trash collection offered the best value in comparison to other utilities (trash collection is provided through the City of San Diego,not by Otay).The second most valuable utility named was water.When asked to indicate the top three utilities and rate which utility provided the most value,water was selected as the utility cited as best value. He indicated that there is an increasing awareness or perception that water rates have increased during the past 12 months.The survey indicates that 61 %of customers stated that higher rates have motivated them to conserve water. Sewer rates do not show the same trend of perceived increase. The survey indicates that approximately three quarters of customers read the Newsletter that comes with the monthly bill.The proportion has remained the same since 2005.On the other hand,only 30%of customers read the Annual Consumer Confidence Report (CCR).This percentage declined from the past years where approximately 38%of customers responded that they read the CCR.However,the percentages of customers who have visited the Otay Water District website have increased from 19 to 21 %in 2005 and 2006 to 27 %in 2008.Approximately 75%of the customers who have visited the website rate it as excellent or good. When customers were surveyed concerning water conservation,almost 60% indicate a high interest in conservation.Awareness of conservation is increasing substantially.Approximately two-thirds of those surveyed with lawns indicated they would be inclined to consider incentives to reduce the size of their lawn. Twice as many respondents would install drought-tolerant landscape as would 4 I replace their lawn in exchange for $1 per square foot.In other words,offering $1 per square foot to replace the lawn would only appeal to half the respondents as opposed to offering $1 per square foot to replace plants.Also,residents are adjusting their automatic sprinklers more often than in past years with 70% adjusting the sprinklers once or more per year versus approximately 60%in prior years. He explained that households have increased their level of interest in conserving water from 40%to 45%to almost 60%in recent years indicating there is a high interest in conservation. When surveyed as to incentives to reduce the size of their lawn,32%of respondents indicated that they would be inclined to reduce the size of their lawn for a lower bill.He noted a 2006 survey conducted for San Diego County Water Authority which indicated at that time,27%of Water Authority said they would be inclined to reduce the size of their lawn for a lower bill.In comparison,only 26% of Otay customer said they would be inclined to reduce the size of their lawn though it would be easier to maintain a smaller lawn.For the Water Authority, 41 %of respondents indicated they would reduce their lawn for easier maintenance.Overall,approximately 60%of respondents said they would reduce the size of their lawn if it would reduce their water bill and provide easier maintenance.He indicates there is a greater percentage or two-thirds who would reduce their lawn size if $1 per square foot was offered.He explained that 23% of the respondents would reduce their lawn size if they were offered $1 per square foot to replace some of their lawn with synthetic tUrf.Of that 23%,about half or 10%are those who did not answer "yes"to reducing their lawn for easier maintenance or a lower bill.This concludes that 32%of respondents would reduce the size of their lawn for a lower water bill,26%would reduce it for easier maintenance and 10%of these people said they would not reduce the lawn size unless they were offered $1 per square foot. Forty-five percent of respondents indicated that $1 per square foot incentive would cause them to replace existing plants with water-wise plants.This is double the 23%of respondents would indicated they would reduce their lawn size. Two-thirds of customers recall seeing or hearing messages about water conservation and of those who have heard the message,30%have adjusted their sprinklers length or frequency and 23%water only as necessary.Sixty percent recall messages about the 20-gallon challenge and over 80%are aware of reports of drought.The survey indicates that 66%of customers recall seeing or hearing messages about outdoor water conservation in 2008 compared to only 56%in 2006.The survey recently conducted for SDCWA,59%recall the messages. In terms of recalling messages about the 20-Gallon Challenge,60%recall seeing those messages.In the survey for SDCWA,an open-ended question was asked of the people who recall seeing the messages,what they remembered.Only 5 16%remembered the 20-Gallon Challenge.Eighty-four percent of respondents said they were aware of reports of drought in San Diego County. When respondents were asked questions about the Water Conservation Garden, nearly one-half of the customers have heard about or have visited the Cuyamaca College Water Conservation Garden.One-half of those who have visited the Water Conservation Garden have made changes to their landscape.The non- visitors indicate that they are too busy (41%),not interested (18%)or live too far away (16%). Respondents who live in the northern portion of the District,which consisted of 50 respondents,were asked questions about recycled water.There remains a lack of knowledge regarding the composition of wastewater.Forty-three percent think that wastewater used in recycling is storm runoff and only 40%think it is sewer water.Respondents strongly support the use of recycled water in the North District,70%strongly support and 20%somewhat support,for watering landscape along freeways/golf courses and watering residential yards. Combining the two,the people who do not know what recycled water is composed of are 96%in favor of its use and for the people who do know about recycled water 86%are in favor of its use.Support is less strong for the use of recycled water to replenish recreational lakes Customers do not support the use of recycled water as an addition to the drinking water supply. He reviewed the chart detailing the percentages of people in the North District who favor or oppose use of recycled water.He indicated that 100%of respondents are in favor of using recycled water for landscaping.When respondents were asked about using recycled water to replenish recreational lakes,62%were strongly in favor,18%were somewhat in favor with 14% opposed and 6%strongly opposed.Ninety-six percent of respondents were strongly or somewhat in favor of using recycled water for watering residential front lawns.When respondents were asked about adding recycled water to the supply of drinking water,only 40%were in favor with 54%being opposed. Director Breitfelder indicated that he is surprised that the recycled use of grey water was not supported.He stated that grey water is relatively innocuous and the support for recycling and direct consumption would be quite high.Dr.Parker indicated that surveys confirm that people are not in favor of converting sewage to drinking water.Director Breitfelder explained that he was distinguishing between hard sewage and essentially dishwater.Dr.Parker asked if he is referring to storm runoff and why people are opposed to it.He explained that most people think it is contaminated and that it probably doesn't taste good and there might be impurities in the water.Another theory is that people might believe it gets commingled with sewer water. Director Bonilla indicated that it is probably the "unknown"that people are concerned about.Dr.Parker noted that most of the District's customers still drink bottled water.When people are asked why they drink bottled water,the reply generally is it tastes better or they are concerned about impurities in municipal 6 water.Customers are probably thinking,I already do not drink tap water and now,municipal water is talking about making tap water less pure. Director Bonilla indicated that he is surprised that people surveyed feel that their trash service is more important than gas and electric.Director Bonilla inquired how the question was asked of respondents.Dr.Parker indicated that it is the perceived "value"of the service,not necessarily the necessity of the service.He explained that the question emphasized the value of the service or how much money the customer is spending for the services received.He located the question and indicated that respondents were asked,"I'm going to mention six utilities that serve the needs of residents and businesses in the region. Considering only those utilities that you pay for,which would you say is the best value for the amount of money that you pay?Which ones are second?Which ones are third?"To clarify,he stated the question is which do they consider the best value for the amount of money that they pay.Since power is expensive, customers might feel that it is not a good value for their money. Director Croucher indicated to the students in attendance that the County Water Authority and Otay Water District spends quite a bit of money on conservation efforts and spreading the word about conservation.He asked the students in the audience if they have heard about conservation from the 20-Gallon Challenge campaign or other sources.A student responded that they see and hear about the 20-Gallon Challenge on television and the radio and not at school.Director Croucher also inquired if they were aware of the efforts at Vahalla and Monte Vista High School with regard to the artificial turf program.A student responded that he is not personally aware of the conservation efforts at his school but he has heard about recycled water. Director Robak commented that it is evident that people still drink bottled water. He believes marketing of bottled water has fueled the belief that municipal water taste bad or different.He explained to the students in the audience that the north service area of the Otay Water District,where some of them might live,has recycled water and he is pleased to see from the survey that customers are supportive of the recycled water program.He indicated that he is disappointed that the readership of the Consumer Confidence Report has decreased. Communications Officer Buelna indicated that the Consumer Confidence Report and the Newsletter were mailed to customers shortly after the survey so it might have been a timing issue.Respondents of the survey did not recall receiving the survey for the previous year and the 2008 report was mailed after the survey was conducted. Overall,Director Robak indicated that he is pleased with the results of the survey.Dr.Parker indicated that none of the responses to the questions indicate that customer satisfaction has decreased.However,customer confidence is lower but he stated that this indicates that customers are just more aware. Everything else is remaining consistent over the year or is moving in a positive direction. 7 II, I Director Lopez asked the students in the audience if they have heard of andlor visited the Water Conservation Garden. Two of approximately 25 students in attendance raised their hands.Dr.Parker stated that that is very good and that's more than the general population. Dr.Rea indicated that is also very favorable results from the Call Center Customer Services Satisfaction Survey.He stated that there has been an increase in the overall satisfaction,which is already high,with regard to how customers feel about the call center.This is overall,very positive.He indicated that he will follow the same format as the previous survey listing some information then presenting charts and graphs with more detail and percentages that support the information. First of all,10%of all customers have called customer service within the past six months.This represents about half the rate of prior years which indicates that a smaller percentage of customers find it necessary to call the District.With regard to demographics,in the current customer service call center survey there is a higher proportion of Latinos and there are more newer customers and renters than in 2006.When the callers in 2008 are compared with the general customer base of 2008,the same differences are found from the general customer survey and the customers are younger and lower income.He noted that the specifics are found in the report. He stated that overall satisfaction with regard to customer services is very high. There is an average of 1.6 calls to resolution as compared to 1.8 in 2006 indicating 72%of problems were resolved in one call as compared to 71 %of calls resolved in 2006.He indicated that this is a statistically significant finding. Twenty-one percent required an average of 3.2 calls to resolve a problem compared to the 2006 findings wherein problems were resolved in 3.1 calls. Particularly important is that in 2006 13%of the calls were unresolved.In the current survey,only 7%of the calls were unresolved.He noted that the chart indicates that calls are "notably down"in 2008 as compared to the number of calls received by customer services in 2005 and 2006 He noted that the survey findings of overall satisfaction with the call center have been consistent over the last three years.These findings indicate that a greater percentage of the customers are finding customer service excellent. He presented a chart showing that about 80 to 85%of customers are either very satisfied or somewhat satisfied with call center service features such as getting problems resolved,knowledge and expertise of service representative,courtesy of the service representative and ability to reach the representative.This is very similar to the previous years'survey.What is noteworthy is that a greater percentage of customers are moving into the "very satisfied"category from 55% in 2006 to 62%in 2008.He stated that this was found with other categories as well. The survey asked customers to do a comparative ranking of Otay Water District Call Center Services against other monthly services.He indicated that Otay did 8 very well with 35%,or over one-third,indicating that it is the best among monthly services.This is an increase from the previous period.Another 28%surveyed think "highly"with regard to the District's monthly services in relation to other similar services.On a scale of 1 to 5,when these categories were quantified with 5 as "best"and 1 as "first,"the Otay Water District is rated 3.97.This is an improvement over 2006 when the survey results were 3.63 for this same category.This indicates the call center service is moving in a positive direction and becoming more favorable among District customers. The main purpose of calls to the call center is billing issues and questions about payments (51 %),starting service (33%),or calls regarding repairs or suspected leaks (16%).Fifty percent of customers pay by check.However,there is a growing interest in paying on-line.Fourteen percent pay in person.Customers. surveyed indicate a great deal of satisfaction (75%to 80%)with ease of understanding the bill and accuracy of bill and meter reading.This is an increase from 2006. More specifically,there is a decrease in calls for with regard to billing (from 66%to 51 %)and at the same time,there are more calls for starting service (from 23%to 33%). Customers payment method for water bills include sending a check by mail (50%),paying online (19%),automatic bank deduction (10%),paying in person at the Otay offices (10%),paying by credit card over the telephone (7%)or paying in person at a payment center (4%).The percentage of customers who prefer to pay on-line has increased from prior years.He indicated between 75%and 82% of customers are either very satisfied or somewhat satisfied with these individual feature and the ease and accuracy of the water bill.Overall satisfaction is similar from 2006 to 2008.However,more customers have moved into the "very satisfied"category over the previous period and this is a positive indication for customer service. The survey indicates that there is a decline in the number of customers who read the message box from 52%in 2006 to 40%in 2008. Customers indicate that they have more confidence in the accuracy of meter reading.The percentage increased from 38%in 2006 who were "very confident" to 48%in 2008. Calls that required Field Service decreased from 26%in 2006 to 18%in 2008. Two-thirds of these were leak repairs or service start-up.Three-fourths or 75% of the callers rate the service as excellent or good.This is a substantial increase from 2006 with 64%of respondents rating overall field visit satisfaction as excellent.This is an increase from 28%in 2006.There were three individual features of field service:amount of time needed for service,time required to come to the property and the ultimate outcome.Each category showed increases in overall satisfaction.He noted that the survey indicates that the satisfaction in the amount of time needed for service increased from 57%in 2006 to 81 %(60%very satisfied plus 21 %somewhat satisfied)in 2008. 9 With regard to the website and IVR,the survey indicates 23%of customer service callers use the website.This is an increase from 20%in 2006.There is some increased dissatisfaction with the website.Twenty percent of the callers have used the IVR system.This is an increase of 4%from 2006.Eighty-two percent of those who used the website found it useful.Fifty-eight percent of those who used the website and had questions said their questions were resolved by the IVR System.This is an increase of 11 %since 2006.Eighty- seven percent had no suggested improvements for the IVR system.He presented charts showing usage of the website and IVR System and indicated that satisfaction with the web service shows that 88%were either very satisfied or somewhat satisfied in 2006.This percentage decreased to 79%in 2008. Twenty percent of customers surveyed said that they have used the IVR System. Of the 20%who did use the system,82%said they found it useful.In 2006,81 % found it useful of the 16%who used it.What is most important about the IVR System is that in terms of its usefulness in resolving a question,the percentage or usefulness has increased from 47%to 58%over the last period.The reasons given from those who would like improvements in the system would like to be able to speak with a representative on the phone or pay their bill on the phone. In conclusion,it is very clear that there is very considerable support for the efforts of the Otay Water District to address customer issues in a timely fashion,to resolve the problems to the customers'satisfaction,and that the high level of satisfaction is a continuation in a vast majority of cases of the improvement on the already high favorable ratings that was found in the 2006 Customer Service and Satisfaction Study. Director Breitfelder indicated that Dr.Rea had noted during the presentation of the growth,sometimes very dramatic growth,in the rating of "excellent."He stated that it brought to mind a presentation from a similar professional in a little different context some years ago,that people tend to be positive and very polite and are not inclined to complain and thus,their response to a lot of questions will tend to be pretty good.This individual advised to always look at the "excellent" and "poor"categories as the real barometers.He asked Dr.Rea if he could put this in some perspective.Dr.Rea responded that,in general,respondents are often "positive"and he agrees.Given that,we are comparing among the positive responses,the increase in the excellent category is positive. Director Bonilla indicated that he was interested in determining the age of the customers who responded to the survey.He commented that since there are more young families they would be more inclined to use the computer and this may also impact the responses to the accuracy of meter reading since the District has switched to AMR (Automated Meter Reading).Dr.Rea responded that the report does support that conclusion and it indicates that younger customers,37%of those between the ages of 18 to 34 years use the website and only 7%of customers ages 65 years or older use the website. Director Breitfelder indicated that he felt in many respects that the District was "maxed out"on customer satisfaction in the last survey.He indicated,however, 10 that there was growth in most areas of the survey.He inquired,in terms of future expectations,if the District would reach a "ceiling"at some point.Dr.Rea responded that there are always questions that can be asked to determine where improvement can occur.Questions might need to be restructured and we can move from a 5 point scale to a 10 point scale (rating of 1 to 10 versus 1 to 5). Director Breitfelder indicated that he would like to see in the next survey,a cross- tabulation that shows the change,if any,of internet use by older customers.He commented that there was discussion at the committee level about the dramatic changes in some of the ratings,for example the field visits going from 26 to 18 percent.He indicated that he did not see this as a negative impact on the survey results but he would like to know what some of these changes can be attributed to.Dr.Rea indicated that,for example,there was an increase in the percentage of those who required new service which may translate that there were more new customers than the last survey.Director Breitfelder further explained,as an example,the voice response system had a very high and growing level of satisfaction.He asked if the system is essentially the same as in the last survey or if some changes have been made to the system.Mr.Watton commented that some changes have been made to the system.One of the principles that the District wants to apply with the IVR system is to keep the selection tree to a minimum and allow the customer to default at anytime to a customer service representative.It is felt that the District is receiving a high level of satisfaction due to the design of the IVR system and,thus,is getting good utilization of the system and cost savings. b)REVIEW OF EMPLOYEE SURVEY Dr.Parker indicated that the results of the employee survey are very detailed because it breaks down the different employment categories such as Engineering,Operations,non-management staff,crew leaders,supervisors,etc. This assists the District in formulating policies to target specific groups for improvement and meeting the needs of employees.The goal today is to summarize and give an overview of the survey. On May 29,2008,an online survey was conducted for employees at Otay.The survey contained 107 questions.Forty-nine (49)questions were asked where the employee indicates either their agreement or disagreement regarding certain characteristics in whether or not they were part of the employment experience at Otay.Alongside those questions,employees were also asked the level of importance of those characteristics to the employee.Four questions were asked regarding general satisfaction and five demographic,work status,work situation type questions to use for the cross-tabulated analysis.An email notice regarding the survey was sent to the employees from the General Manager on May 27 and a follow-up email was sent by Rea &Parker Research on May 28.On May 29, 143 out of 161 employees participated in the survey.An additional week was granted to those on vacation or out of the office to participate.A total of 153 participated in the surveyor 95%of staff. Participants then broken down by the following categories: 11 Operations -38% Finance -24% Administrative Services,General Manager's office and Information Technology -23% Engineering -15% Non-management -71 % Supervisor -Crew Leader -15% Management -Department Chief -14% >-Position type: >-70 percent male>-Median age is 44.5 >-Median length of service is 6 years -one-half have served 6 or more years and one-half have served 6 or fewer years. >-12 percent have been at Otay 20 or more years and 5 percent were in their first year >-By Department: Key findings overall reveal that Otay Water District employees consider the District an excellent organization and place to work.Employees think very highly of the resources and equipment with which they perform their jobs and are very pleased with the emphasis on safety.Supervisors and managers are well thought of and there is considerable teamwork within the departments.The benefit package is very much appreciated as are the new programs and planning processes instituted by the District.A pie chart was presented depicting the mean rating of overall satisfaction as 5.45.Over 50%of employees responded that they are highly satisfied (30%)and very satisfied (23%).Only 11 %or 16 out of 153 employees were less than satisfied.In terms of recommending the District as a place of employment,another indication of satisfaction,90%would recommend working at the District to others. The 49 questions were divided into eight general categories.Each of the categories had a range of about four to nine questions.He indicated that "agreement"equals "satisfaction."Every question was asked in the same manner;do you agree or disagree and to what extent do you agree or disagree? He indicated that the overall mean of 5,54 includes "feedback and employee evaluation"and "employee interaction."These were the categories with the highest agreement and at the bottom were "morale"and "opportunities for professional growth."He noted that the "bottom"still scores 5.25 on a scale of 1 t07 with a mid-point of 4.Thus,each category is well above the mid-point or to the agreement/satisfaction side. In terms of importance,importance is more strongly stressed than agreement. The overall average importance for all categories is 6.4 on a 7 scale,that is, everything that was asked was important and was more important than agreement.In terms of most important,"feedback"and "employee evaluation" was rated as highest in importance as it was in agreement.However,in this category,though morale was at the bottom of the "agreement"category,it is rated as more important or higher in the "importance"category. He presented a chart indicating that "feedback"and "employee evaluation"has the strongest agreement (5.85 on a 1 to 7 scale)and highest importance (6.57 on 12 a 1 to 7 scale).The details of each category was reviewed (see attached copy of presentation). In the category of Employee Interaction,employees agreed (5.84)that this category is important and were also in agreement that this category is of high importance (6.54). In the category of "Workplace and Resources,"employees are in agreement (5.75)that the District promotes safety in the workplace and a healthy lifestyle. On a scale of importance for this category,employees feel it is important (6.33) to have all resources and equipment necessary to do their job. With regard to the responses to the questions regarding "Management and Supervision,"the highest ratings address supervisor issues such as does the supervisor treat the employee with respect,supervisor emphasizes customer service and at the bottom of this category are questions about district management.He explained that this is explainable because the supervisors are more involved with the employees on a day-to-day basis whereas District management is not. He indicated that supervisors received high ratings but managers are included in this category.He explained that some employees are managed by supervisors who are also managers.They found that manager supervisors received higher scores than supervisors who are just supervisors.He indicated that managers who are acting on a daily supervisory level are highly regarded. In the category of Compensation and Benefits,the benefits are more highly regarded than compensation. The Communications category explains that most employees are in agreement that the employees understand the work,goals and objectives of the District. The survey indicates that communications have improved over the past 12 months and more employees are participating in goal setting.He indicated that the Pipeline Newsletter is low on the "agreement"scale meaning it is not seen as important by the employees.He noted under the "importance"section of this category,employees who have worked at the District three to five years consider the Pipeline Newsletter more important than longer term employees. In terms of Opportunities for Professional Growth,employees agreed that they have opportunities to be innovative but this category is not as important as other aspects such as work is rewarding,receive training needed to do the job,job provides opportunities to advance skills and the District provides training to advance.The majority of employees agreed that their work is rewarding. However,there is not enough training to advance. With regard to morale he noted that employees view their own morale as good but morale in their department as low.It was also noted that job security is on the lower end of the "morale agreement,"but it is very important.He indicated that this indicates that there are some issues with regard to job security. 13 ~I Ii ! Dr.Rae indicated that at the end of the survey,two open-ended questions were asked:What does the District do particularly well?,and;What can be improved at Otay Water District?He indicated that of the 153 employee who responded to the survey,111 responded to the open-ended questions and 42 had no response.Benefits and compensation,new programs and good inter-department communications were rated as "good"or what employees consider works well. Inter-department communications and compensation and benefits were also at the top of the list when asked "What can be improved at Otay Water District?" He noted that these responses indicate that a group of employees think there is good inter-department communication and benefits,and a group that believes it can be improved.The survey revealed that the younger employees (25 to 35 years of age)indicate that compensation and benefits are good.Older employees,employees in the finance department and supervisors highly regarded inter-department communications. The negatives,in terms of compensation,the Finance Department was not happy with their compensation and the Engineering Department scored low in inter-department communication.These open-ended questions reveal that different groups have different responses on the same issues of compensation and benefits and communications.These categories show up as "what is working well"and they also show up as "what can be improved." Director Breitfelder asked if Dr.Parker can determine which individuals responded to the questions as it would be good information to know if individuals from the departments are in agreement and if not,it points to the desire by employees for ongoing improvement.Dr.Parker explained that he does not know the individuals,but they can run a cross-tabulation by department or age. Finance was high in communications and low in compensation and Engineering was low in communication. In conclusion,he reiterated that all of the categories were rated "high"with 90% of employees indicating that they would recommend Otay Water District as a great place to work.The survey reveals that employee satisfaction is very strong.However,improvements are possible to create even higher degree of satisfaction such as job security and optimism about employees'future success with the District can be increased and inter-department communication and communication between management and employees can be addressed.These issues would have strong impact on overall satisfaction. Director Bonilla indicated that the survey revealed that the employees are happier when they have more communication with their supervisor.He understands this as meaning that we need more interaction between the direct supervisors and the employees or the supervisor and management.Dr.Parker indicated that that is correct.The survey indicated that some increased communication between management and employees would be beneficial. Director Bonilla said there was a distinction.Dr.Parker indicated that there are five categories that talk about the supervisors and the left-hand side the chart indicates that they are more highly regarded than the two questions concerning 14 District Management.The questions about District Management are:The District management makes informed decisions?District management are effective leaders?The responses to the questions regarding District management are lower.When you understand that some of those same people are also supervisors,then it is more of a structural sort of thing.Employees perceive District management,maybe not as human as they perceive their supervisor.Thus,District management is more abstract to them so when they see these very same people as their supervisor,they say,they are great,they're actually better than their supervisors.But when they see them in this more removed,abstract role as District management,they're not relating as much to them.Director Bonilla asked how we can work on this and get a complete understanding.Dr.Parker indicated that this is more of an assumption because the same people are scoring high when they are face-to-face,person-to-person . supervising. Direct Robak asked if this is the first employee survey that has been performed. General Manager Watton indicated that one other survey was done in 2004. This survey is more scientifically or statistically based.The other survey had a series of questions and open-ended questions and was more problem oriented. This survey is more of a baseline gathering of information.The consultants were asked to prepare a survey that can be repeated. Director Robak indicated that he expected more open-ended questions.Dr. Parker indicated that the responses to the open-ended questions can be provided for review.He indicated that the problem with open-ended questions is the subjectiVity involved.Director Robak asked if this survey was a standard survey used by other organizations or whether it was compiled by staff at the District.Dr.Parker responded that this survey consisted of both.Some of the questions were standard questions used in other surveys and some of the questions were tailored to fit the District. General Manager Watton indicated that the survey is a good baseline of information that the District can build on.Although there are areas that score high,there is valuable information that can be utilized to improve other areas.A conscious decision was made to keep the responses confidential.The survey was conducted by email through Rea &Parker's computer system so all responses reside at the research center.From a management standpoint,this is a very useful instrument and something we plan to utilize.He indicated that the survey will be repeated in a few years. Dr.Parker thanked the Board for allowing his firm to conduct the survey.He commented that the results contained very "rich"data. President Croucher indicated that Agenda Items 7c and 7d are included in the Board packet as informational items and will not be discussed in detail unless the Board request additional information or explanation. c)2008 FISCAL YEAR-END STRATEGIC PLAN AND PERFORMANCE MEASURES UPDATE REPORT 15 d)FISCAL YEAR END 2007-2008 CAPITAL IMPROVEMENT PROGRAM REPORT There was no request from members of the board for a report. ACTION ITEMS 8 GENERAL MANAGER a)ADOPT ORDINANCE NO.518 AMENDING SECTION 6,CONFLICT OF INTEREST CODE,OF THE DISTRICTS CODE OF ORDINANCES General Counsel Yuri Calderon indicated that staff is presenting Ordinance No. 518 to amend Section 6,Conflict of Interest Code,of the District's Code of Ordinances.He indicated that a review of the Conflict of Interest Code is required bi-annually to verify that it is in compliance with the law.Staff is proposing two minor adjustments.The first amendment is to tie this Code of Ordinance to the statute with regard to the amount that creates a prohibitive conflict (gifts in excess of $390).By tying the amount to the statute,the District's Code will not require an amendment each time the amount increases due to cost of living adjustments.Director Breitfelder asked counsel to confirm the amount that does not have to be reported.General Counsel Calderon indicated that if the amount received is $50 or less,it is not required that it be reported on the Form 700.If the amount received is accumulatively over $50,then it must be reported.Once the maximum of $390 is reached,it creates a prohibitive conflict and the entity that contributed the "gift"can no longer do business with the District. General Counsel Calderon indicated that the other minor adjustment to the Conflict of Interest Code is to update the titles of the positions that are required to report or file a Form 700.He indicated that there have been some changes in position titles and the amendment would reflect the new titles in the code.He indicated that there were no other changes. A motion was made by Director Breitfelder,seconded by Director Lopez and carried with the following vote: t f·I I Ayes: Noes: Abstain: Absent: Directors Bonilla,Breitfelder,Croucher,Lopez and Robak None None None to adopt Ordinance No.518 amending Section 6 of the District's Code of Ordinances. 9.BOARD a)DISCUSSION OF 2008 BOARD MEETING CALENDAR 16 President Croucher indicated that he will be out-of-town on October 1,2008 which is the date for the regularly-scheduled Board meeting.There was discussion regarding items to be discussed at the October Board meeting and Chief Financial Officer Joe Beachem indicated that staff would be presenting proposed methods for implementing the rate increase and the Proposition 218 Notices for board approval.It was discussed that the Board meeting will be held on October 8,2008. REPORTS 10.GENERAL MANAGER'S REPORT a)SAN DIEGO COUNTY WATER AUTHORITY UPDATE General Manager Watton indicated that the Board approved the award of a services contract to Lee &Ro for the completion of the design of the 36"pipeline. IEC has filed a claim on this project that will be presented to the Board at the October Board meeting.Lee &Ro is proceeding with the project and will provide timelines on construction and design.Construction will be somewhat delayed but the District should still be in the timeline of completing construction without incurring penalties from the County Water Authority. Approximately 40 District employees in customer service related positions participated with over 300 other local water agency employees in a joint training. The training was with regard to dealing with customers in drought conditions.He indicated that he also had a meeting today at the County Water Authority with other General Managers and finance directors concerning drought rates. He indicated in the budget and in a discussion with the board,staff talked about school education and promoting the water conservation garden.He noted that there are schools that have scheduled tours of the Garden and it seems to be working well. He highlighted some of the topics that will be presented to the Finance, Administration and Communications Committee in September and the full Board at the October Board meeting which include the rate study,tiered rates,energy zones,government rate,and fixed revenues.He indicated that these items will be discussed in depth in October which will require the Board to set sorne policies. The Board approved a project to provide road improvement and air/vac replacement at the Ralph W.Chapman Wastewater Recycling Facility.He indicated that the project involves repairing an old access road on the side of a mountain so staff can replace some existing pipelines.He stated that this project is very environmentally sensitive and requires a "Take Permit"for the California coastal gnatcatcher and the quino checkerspot butterfly.He indicated that he wished to note that though these projects may look very routine,when 17 IIi~] I I III environment issues are involved and staff has to navigate the intricacies of the permits,it can get very complicated. The City of San Diego has rejected the San Diego 17 Agreement.He indicated that he has had some communication with the Mayor's Chief of Staff and President Croucher has written a letter requesting a meeting with the Mayor. The meeting is expected to occur in September.He indicated that staff is not in agreement with the analysis by the City that the project would cost the city money.He indicated that staff is attempting to meet on a policy level to ask that they re-evaluate the agreement. He stated that water delivery to Mexico is expected to resume for the months of September and October.He noted that the District is delivering Mexico water to Mexico and that the District is being reimbursed for the cost of the wheeling service. Mr.Watton indicated that Board members at the County Water Authority had a debate on the continuation of the wheeling agreement with Mexico.After a interesting debate,the CWA board voted to establish the wheeling rate and CWA will continue to serve water to Mexico with a contract extension. President Croucher indicated that Congressman Duncan Hunter's brother,Dr. Hunter,discussed with CWA the safety issues along the All American Canal.He indicated that the issue will be addressed through the Agency General Manager Committee. Discussions at CWA also centered on finding additional water transfers and what can be done with conservation,drought,rate structures and rate increases.He stated that he and General Manager Watton will be serving on the CWA committee to review the state and federal lobbyist and make recommendation on who they will retain for the next year. General Manager Watton noted that CWA and 110 have not been involved in the safety aspect of the Canal discussion.After Dr.Hunter made his presentation, he felt that the issue is something CWA needs to address.He indicated he is not certain where the issue will go with the board,but he would be advocating that CWA do some method of rescue or safety equipment on the canal.He stated that if there are no ladders,ropes or some type of safety equipment,there is 100%mortality if a person falls/jumps into the canal.He stated that with the help of Congressman Hunter and work with Homeland Security,monies from the Texas area will be utilized to fence in a portion of the canal near the Mexico border. 11.DIRECTORS'REPORTS/REQUESTS Director Robak indicated that the California Attorney General Jerry Brown had filed a lawsuit against the artificial turf manufacturers.The suit indicates that the manufacturers have violated Proposition 65 which requires that they label the 18 contents of their product.He indicated the Product Safety Commission had ruled on the safety of artificial turf and he was disappointed in the lawsuit being filed. Director Lopez indicated that he and his family had a good time at the Otay employee picnic and he felt it was well attended.He inquired with regard to the Strategic Plan and Performance Measures,how Chief of Technology Geoff Steven's presentation went with the Point Loma Nazarene University.Chief of Technology Stevens indicated that the District was invited by the professor of a former District intern,Mr.John Atienza,who is in the Masters program at the University.Mr.Atienza's professor asked Mr.Stevens to provide a presentation on Strategic Planning to his class.Mr.Stevens indicated that it had gone well and the students learned how a Strategic Plan can become a dynamic part of a business. Director Breitfelder indicated that he attended the Council of Water Utilities meetings the last couple months and they have been focused on agricultural issues.He indicated at their last meeting a presentation was provided on the Salton Sea area and the agricultural problems they are having in the area due to toxic dust.They also had a speaker from SANDAG who seemed to feel that water availability was not a big factor in their planning.He indicated with regard to the Water Agencies Association,a presentation was made from another agricultural expert who indicated that avocado farming was becoming uneconomic in our region due to the water issues.The presenter discussed the possibility of transitioning to wineries and that the county was not well set up to encourage the transition.He also shared that the CSDA Quarterly Meeting focused on LAFCO.He indicated that a proposed new layer of bureaucracy over water planning is being discussed at LAFCO which is becoming a very hot issue. He indicated that he would like hear more about this issue from staff over time. 12.PRESIDENTS REPORT President Croucher indicated that the CSDA San Diego Chapter for which Director Breitfelder is the treasurer and he is the 1sl Vice President received the State CSDA Chapter of the Year Award. RECESS TO CLOSED SESSION 14.CLOSED SESSION The board recessed into closed session at 5:56 p.m.to discuss the following matters: a)COFERENCE WITH LEGAL COUNSEL -PENDING LITIGATION [GOVERNMENT CODE §54956.9(a)] (I)MULTIPLE CASES RELATED TO THE FENTON BUSINESS CENTER AND FILED WITH THE SUPERIOR COURT OF THE COUNTY OF SAN DIEGO RECENTLY CONSOLIDATED UNDER CASE NO.37-2007-00077024-CU-BC-CTL;AND TWO NON- 19 I I I II CONSILIDATED CASES,NOS.37-2008-83163-CU-PO-CTL AND 37-2008-00086689-CU-PO-CTL (II)AMERICAN PROTECTION INSURANCE V.OTAY WATER DISTRICT,DISTRICT COURT SOUTHERN DISTRICT OF CALIFORNIA,#08-CV-0662-JM-POR a)PUBLIC EMPLOYEE PERFORMANC EVALUATION [GOVERNMENT CODE §54957.6 TITLE:GENERAL MANAGER RETURN TO OPEN SESSION 15.REPORT ON ANY ACTIONS TAKEN IN CLOSED SESSION.THE BOARD MAY ALSO TAKE ACTION ON ANY ITEMS POSTED IN CLOSED SESSION The board reconvened at 5:56 p.m.General Counsel Yuri Calderon indicated that the board would be returning to closed session but would be taking an action before returning to closed session. Director Bonilla indicated in recognition of General Manager Watton's accomplishments and as a token of the board's continued commitment to his leadership he would like to make a motion to provide General Manger Watton a 1%increase on his base salary and an employer contribution to his 457 Plan in the amount of 1%of his new base salary.The motion was seconded by Director Breitfelder and carried with the following vote: Ayes: Noes: Abstain: Absent: Directors Bonilla,Breitfelder,Croucher,Lopez and Robak None None None Director Bonilla indicated that the amount is small,but given the economic circumstances we currently face as a District he believes it is appropriate. RECESS TO CLOSED SESSION 16.CLOSED SESSION The board recessed to closed session at 5:57 p.m.to take up the remaining items on pending litigation. Director Bonilla left at 5:57 p.m. RETURN TO OPEN SESSION 17.REPORT ON ANY ACTIONS TAKEN IN CLOSED SESSION.THE BOARD MAY ALSO TAKE ACTION ON ANY ITEMS POSTED IN CLOSED SESSION 20 The board reconvened at 6:34 p.m.General Counsel Yuri Calderon indicated that the board took one action in closed session to authorize General Counsel to settle the American Protection Insurance v.Otay Water District matter under specific terms discussed in closed session and brought back to the board. A motion was made by Director Breitfelder,seconded by Director Lopez and carried with the following vote: Ayes: Noes: Abstain: Absent: Directors Breitfelder,Croucher and Lopez Director Robak None None to authorize General Counsel to .settle the American Protection Insurance v. Otay Water District matter under specific terms discussed in closed session and brought back to the board. General Counsel Calderon indicated that no other reportable actions were taken in closed session. 18.ADJOURNMENT With no further business to come before the Board,President Croucher adjourned the meeting at 6:35 p.m. President ATTEST: District Secretary 21 STAFF REPORT AGENDA ITEM 19 TYPE MEETING:Regular Board SUBMITTED BY:Mark Watton,General Manager APPROVED BY: (Chief) APPROVED BY: (Asst.GM): MEETING DATE: W,O.lG,F,NO: January 7,2009 DIV,NO,All SUBJECT:Customer Gans'Appeal GENERAL MANAGER'S RECOMMENDATION: That the Board uphold the General Manager's decision to impose a $5,000 charge on Mr.Gans for tampering with and operating the District's water system without proper authorization. COMMITTEE ACTION: N/A PURPOSE: To present to the Board for consideration,Mr.and Mrs.Gans' written and oral appeals requesting the Board to reconsider the $5,000 charge imposed for operating the District's water system without proper authorization. ANALYSIS: Investigation On September 30,2008,it came to the attention of the District that a water test station located at the end of Sipes Circle had been tampered with and water had been taken from it without District authorization.Staff was also informed that the perpetrator is an employee from a local water agency.Following an investigation by District staff,it was determined that a District lock was removed to gain unlawful entry to the water test station and that another lock was installed on the water test station,thereby interfering with District access to its facilities.The test station,located adjacent to the Gans' property,was modified so a hose could be easily connected, apparently with the intent to steal or unlawfully use District water.During the investigation,staff worked closely with Cal- American staff to determine whether the lock on the District's test station belonged to them.Cal-American staff met with Otay staff and opened the lock with their key.District staff has also been working with the Chula Vista Police Department to gather information related to this case.This case is still an open case with the Police Department.As a result of the investigation,it was determined that the Gans tampered with and operated the District's water system without proper authorization. The District's costs and damages to investigate and document the tampering,determine an appropriate course of action,and remove the test station to prevent further tampering was determined to be $3,444.29. In addition,the District assessed a charge of $5,000,the maximum fine for water theft,as authorized under Section 35 of the Code of Ordinance. Subsequently,Mr.and Mrs.Gans admitted to the water theft as stated in their respective letters dated November 17,2008 and November 26,2008. On November 19,2008,the District received a letter dated November 17,2008,(Attachment B)from Mrs.Gans admitting to the theft of water from the District.On December 3,2008,the District received a letter dated November 26,2008,(included in Attachment E)from Mr.Gans admitting to removing the District's lock and changing it and the theft of the water. Pursuant to California Government Code Section 53069.6 and Section 35 of the District's Code of Ordinance,the District took all practical and reasonable steps to recover costs and damages for such unlawful actions. Related Correspondence November 12,2008 -District letter to Mr.and Mrs.Gans requesting payment for the damage created by his unlawful action (Attachment A). November 12,2008 -November Water Bill sent to Mr.and Mrs. Gans (Attachment B). November 17,2008 -Letter from Mrs.Gans,received November 19, 2008,admitting using the water from the test station and expressing various concerns about her ability to pay and thus pleading for leniency (Attachment C). I November 25,2008 -District letter to Mr.and Mrs.Gans, regarding payment of Assessment of Damages and other charges due to Illegal Connection (Attachment D). November 26,2008 -Letter from Mr.Gans to Joe Beachem, requesting his appeal be heard by the Board and transmittal of his Appeals Packet.Included in this packet is a letter from Mr. Gans to the Otay Water District Board of Directors,admitting to the theft and a request to the Board to reconsider the $5,000 fine to Mr.and Mrs.Gans (Attachment E). Photos Attachment F a.Photos of the District's test station at Sipes Circle b.Photos of similar test stations,630 Harlan Court and 568 Bibler Court,Chula Vista,CA 91911 c.Photos of modified faucet unit and lock removed from Sipes Circle Collection The collection effort is broken into two pieces.First,the District incurred costs totaling $3,444.29 and placed this charge on the customer's October bill as an adjustment.This payment was due on December 5,2008.Mrs.Gans contacted customer service and made payment arrangements.Mrs.Gans wanted to pay $2,000 up front and agreed to make monthly payments of at least $131.30 thereafter. Payment to date:A payment of $2,095.43 was made on December 5, 2008.The customer's regular water bill was for $95.43 with the additional $2,000 going toward the $3,444.29 adjustment. The $5,000 charge has not been placed on the customers account as they have asked to appeal to the Board. Procedural History Consideration of the Gans'appeal was previously scheduled for the Board's December 15,2008 meeting.Neither Mr.or Mrs.Gans attended that meeting.On December 29,2008,Mrs.Gans was contacted by phone and informed that their appeal would be heard by the Board on January 7,2009.Mrs.Gans stated they would be at the meeting to speak.On December 30,2008,the Gans were provided written notice that their appeal has been rescheduled for the Board's Janu~meeting (Attachment G). FISCAL IMPACT:~47 The fiscal impact is limited to the $5,000 charge. LEGAL IMPACT: None. Attachments: A)November 12,2008 -District letter to Mr.&Mrs.Gans requesting payment for the damage created by his unlawful action. B)November 12,2008 -November Water Bill sent to Mr.and Mrs.Gans. C)November 17,2008 -Letter from Mrs.Gans,received November 19,2008,admitting using the water from the test station and expressing various concerns about her ability to pay and thus pleading for leniency. D)November 25,2008 -District letter to Mr.and Mrs.Gans, regarding payment of Assessment of Damages due to Illegal Connection. E)November 26,2008 -Letter from Mr.Gans to Joe Beachem, requesting his appeal be heard and transmittal of his Appeals Packet.Included in packet is a letter from Mr. Gans to the Otay Water District Board of Directors, requesting the Board reconsider the $5,000 fine to Mr.and Mrs.Gans. F)Photos a.Photos of the District's test station at Sipes Circle b.Photos of similar test stations,630 Harlan Court and 568 Bibler Court,Chula Vista,CA 91911 c.Photos of modified faucet unit and lock removed from Sipes Circle G)December 30,2008 -District letter to Mr.&Mrs.Gans providing notice of meeting for appeal. ;, • ATT ACHMENT A ."" .,.CQedwafed to CO..lnu.iIy [jehVICe 2654 SWEETWATERSPRINGS BOULEVARD,SPRING VALLEY,CALIFORNIA.9197B-2004 TELEPHONE:670-2222.AREA CODE 619 wwwo/aywater,gov November 12,2008 Mr.and Mrs.Rick O.Gans 626 Sipes Circle Chula Vista,California 9191 1-6711 RE:Notice ofDelinquency -Assessment ofDamages due to Illegal Connection Dear Mr.and Mrs.Gans: In late September,it came to the attention ofthe Otay Water District (District)that you tampered with and damaged District property with the express intent to steal District water.Following an investigation,the District has determined that you (i)tampered with a District water test stationcan cover located in front ofyour real property;(ii)removed a District lock to gain unlawful entry to the water test station;(iii)installed a Cal Am Co lock on the water test station,thereby interfering with District access to its facilities;(iv)modified the existing test station and installed a faucet to which a hose could be easily connected with the express intent to steal or unlawfully use District water;and (v)trespassed on District property to carry out such vandalism,tampering,and theft.Pursuant to California Government Code Section 53069.6 and Section 35 ofthe District's Code ofOrdinance,the District rnusttake all practical and reasonable steps to recover costs and damages for such unlawful actions. You are hereby notified tllat tile District is assessing tile damages listedbelow on your account andtllat failure to pay sucll damages,at the District offices,by the due date on on your water bill will result in suspension ofwater service to yourproperty: Summary ofDama!!es and FInes Amount 1.Cost ofremoval of the illegal connections and costs 472.29 incurred by District to repair or replace damaged facilities (including staff time for inspection,repair or replacement work,and transportation) 2.Costs incurred by District in connection with the 2,972.00 investigation ofthe illegal connections,water theft and related matters (including stafflime,attorneys fees and other related administrative costs) Total Dama~es-$3444.29 I! ,. Ifthe damages set forth above are not paid within the time indicated above,the District will discontinue water service to your property pursuant to Section 35 ofthe District's Code ofOrdinance.Ifwater service is discontinued,it will not be reinstated until all such damages are paid. In addition to the damages listed above,pursuant to Section 22.01 ofthe District Code ofOrdinance,the District is hereby assessing a charge 01'$5,000.00 against you for operating the District's water system without proper authorization from the District.You have ten (10)days to notify the District in writing ifyou intend to appeal the charge to the District's Board ofDirectors.Ifyou do not notify the District in writing of your intent to appeal the charge,it will be included in your next water bill and will be due at the same time as that water bill. You may contact Elaine Henderson at 619-670-2284 or Andrea Carey at 619-670- 2712 with any questions concerning this notice. Yours truly, .5j7~~> Joseph R.Beachem ChiefFinancial Officer EH:sa Enclosure ATTACHMENT B ! account information .meter reading'.':,. ACCOUNT NUMBER:209-0801-18 SERVICE ADDRESS:626 SIPES CIR LAST PAYMENT:11105/2008 AMOUNT:$93.36 SERVICE FROM:10/07/2008 TO 11/05/2008 DUE DATE:12/05/2008 ----- • OTAY WATER DISTRICTt..2554 Sweetwater Springs Blvd. ~,Spring Valley,CA 91978-2004 Blllln9 Inquiries:(619)670-2777 All Other Inquiries:(619)670-2222 OFFICE HOURS;MONDAY -FRIDAY 8:00 AM -5:00 PM Please visit us at www.otaywaler.gov tBWNDRNO H*OTAll12A AUTO SCH S-OIGIT 91909 #OTAXX/2090BOl180H 7000001762 01.0006.0192 1762/1 11,1",••111.1",••11",II,II"I."1.,,11••,11,,1,1,II,,,11 ••111..'~:RICK GANS626SIPESCIR CHULA VISTA CA 91911-6711 Meter Number 05939451 PrevIous Reading 30 Current Consumption Reading 51 21 current charges''.'l ,••• .special message .'~.,:. The SEWER CHARGE shown is for Iha CITY OF CHULA VISTA.Please conlaclthe CITY OF CHULA VISTA aI619-476·5380,lor anySEWER related quaslions.Please contact OTAYWATER OISTRICT at 519·670-2777 lor water related questions. Chula Visle Sewer Charge Energy Charge SD CWA Infrastructure Access Water Charge Water System Fee Adjustments TOTAL CURRENT CHARGES $37.43 $1.24 $3.85 $40.61 $12.30 $3,444.29 $3,539.72 .your'monthly usage . '.,."".. 11 •••-.._..._~-_•._--------'"~',-_.•,._•••,."_.•_-_...._-.-.•-...__._-_.•...,•.•..-. Previous Balance Payments Credits Applied Total Current Charges $93,36 $-93.36 $0,00 $3,539.72 "-I---------------...,--lrnH $3,539.72TOTALAMOUNTDUEClJrrcnt ~S898 -..- +-,----,~---.~.--.-~=, This Year II ofDays:30 Usage:21 Avg.Per Day:O.70 1UNIT=l00CUBIC FEHIHCFj Of WATER 1HCF =74.GALLONS KEEP THIS PORTION FORYOUR Rc.CORDS DUE AND PAYABLE UPON RECEIPT PAYMENT COUPON PLEASE RETURN THIS PORTION ALONG WITH YOUR PAYMENT PLEASE MAKEYOUR CHECKPAYABLE TO: OTAY WATER DISTRICT amount due ','., ACCOUNT NUMBER: SERVICE ADDRESS: SERVICE FROM: DUE DATE: 209-0801-18 626 SIPES CIR 10/0712008 TO 11/05/2008 12/05/2008 RICKGANS 626 SIPES CIR CHULA VISTA CA 91911·6711 OTAY WATER DISTRICT PO BOX 51375 LOS ANGELES CA 90051-5675 11,1"11,,,11"tll.I.".IIoI.I..II,,1 III1,1,1.1..,1,1,1,11.,,1 o Please cheCk bO)l for biUlngaddres5I chango:(see back) 1/1 209080118003539723 November 17,2008 Mr.Joseph R,Beachem i and Otay Water District Board of ~ors 2554 Sweetwater Springs Blvd. Spring Valley,Ca.91978-2004 i.",~"0 JAr;'-WAT~i1,DISTRICir,.",_'I"~, ,'.",1'\-",'J 2m8 NOV /9 AH /0:52 ATTACHMENT C Dear Sirs, I am writing to you in response to your letter dated Nov.12,2008.I have spoken to your Customer Setvice Department,and I am doing everything possible to take care of this problem. As I read your letter,I became aware of things that I apparently should have known before,but didn't.During the time we have lived here,I have hooked up a hose to wash my car with that faucet,although,at the times I used it,there was no lock on it.There was nothing posted on it to state that it should not be used,and I just saw it as a convenient faucet in my yard area.Please don't misunderstand me,I am not trying to use my ignorance as an excuse,now that I know what j happened.I just never even gave it a thought,because I assumed it was being charged to us since it was situated in 0urt(Yard Now I am feeling rather sutpid for not knowing otherwise,but plead with you to please accept my sincere apology.I only wish that somewhere along the way,someone would have notified me that this was happening.Even when the water company removed it,they told me it was because they were taking them ALL out in our development....something I now knC1 is not true. Again,with what I now understand,I can only tell you how sorry I am.I had to give up my job to take care of my mothE before she passed away recently,and in addition,one of my children and three grandchildren lost their home and have need.. help with a place to live.These circumstances havedepleted what savings there was.When I read the letter from you,it sickened me to hear what it said,and now I am doing everything I can to try to borrow the money to pay the reimbursement! to Otay Water District.At the same time,out of desperation,I need to ask you to consider what I probably don't deserve.I need to ask if there is anything at all that can be done to reduce the $5,000.00 amount of the fine being imposed.I understand that in your view,I deserve it as punishment and do not deserve any mercy because of my ignorance.I have no other choice but to beg you for that undeserved mercy,and a chance to try to make things right without losing what's left. have even considered selling my home,but can't even accomplish that with the economy the way it is. Regardless of your decision in this matter,please accept my deepest apology for what has happened.I only wish ,I had been aware sooner than this. While I await your response,please be assured that I am exhausting every effort to make restutution to you for this mattel Very Sincerely, Carol Gans 626 Sipes Circle Chula Vista,Ca.9 19 1 1 acct#209-080 1-18 ATTACHMENT 0 I:I, .JDnrlu,olr.r1lo COlilnlllltily .C:;Ol iN' 2554 SWEETWATER SPRINGSBOULEVARD.SPRING VAllEY,CALIFORNIA 91978-2004 TElEPHONE:670-2222,AAEACOOE619 ltoWw.olaY'Nater.gov .-..., November 25,2008 Mr.and Mrs.Rick O.Gans 626 Sipes Circle Chula Vista,CA 9]911-6711 Dear Mr.and Mrs.Gans, In our letter to you dated November 12,2008,we stated that $3,444.29 for costs incurred by the District in relation to this matter would be payable on the due date on the water bill which is December 5,2008.In addition,the charge of$5,000.00 is for operating the District's water system without proper authorization and can be appealed to the Board of Directors. The Customer Service Department has mentioned to me that you have contacted them and that they offered a payment plan.Ifyou would like to take advantage ofthis,please call Elaine Henderson at 670-2284 or Andrea Carey at 670-2712 prior to the due date.If no payment is received or ifno payment arrangements are made,the District will proceed with ourregular process oftenninating service. We have received Mrs.Gans'letter dated November 17,2008,and in this letter the question was asked ifthere is anything that can be done to reduce the $5,000.00 charge. In our letter we explained that you had ten (10)days to notify the District in writing if you intended to appeal this charge to the District's Board ofDirectors.I was not clear if your letter was intended to be a formal appeal to the Board ofDirectors or staff,or possibly both.I have discussed this matter with the General Manager and staffs position remains that any appeal must be made to the Board ofDirectors. Ifyou intend to appeal the $5,000 charge to the Board,you may have your appeal placed on the next available board agenda.If your request is not received by December 8""the charge will be placed on your next water bill.To avoid any confusion on this matter, please specify that you wish to have your appeal placed on the next available board agenda. j Sincerely, Joseph R.Beachem ChiefFinancial Officer Appeal to Board of Directors Otay Water District From Mr.and Mrs.Rick Gans 626 Sipes Circle Chula Vista,Ca.91911 ATTACHMENT E n-L..'.I " Included in Appeal I.Copy of original letter to Mr.Joseph Beachem and Otay Water District Board of Directors,dated Nov,17,2008 II.Copy of response to our letter,from Mr.Beachem, dated Nov.25,2008. Our second letter to Mr.Beachem,dated Nov.26,2008, requesting that our appeal be heard. III.Letter to Board of Directors from Mr.Rick Gans, dated Nov.26,2008. Copy of Original letter to Mr.Joseph Beachem,dated November 17,2008 November 17,2008 Mr.Joseph R,Beachem and Otay Water District Board of Directors 2554 Sweetwater Springs Blvd. Spling Valley,Ca.91978-2004 Dear Sirs, I am wliting to you in response to your letter dated Nov.12,2008.I have spoken to your Customer Service Department,and I am doing everything possible to take care 01 this problem. As I read your letter,I became aware 01 things that I apparently should have known before,but didn't.Duling the time we have lived here,I have hooked up a hose to wash my car with that faucet,although,at the times I used it,there was no lock on it.There was nothing posted on It to state that tt should not be used,and I just saw it as a convenient faucet in my yard area.Please don't misunderstand me,I am not trying to use my ignorance as an excuse,now that I know what happened.I just never even gave it a thought,because I assumed It was being charged to us since it was situated in our yard. Now I am feeling rather sutpid lor not knowing otherwise,but plead with you to please accept my sincere apology.I only wish that somewhere along the way,someone would have notilied me that this was happening.Even when the water company removed it,they told me it was because they Were taking them ALL out in our development""something I now know is not true. Again,with what I now understand,I can only tell you how sorry I am.I had to give up my job to take care 01 my mother before she passed away recently,and in addition,one 01 my children and three grandchildren lost their home and have needed help with a place to Ilve,These circumstances have depleted what savings there was.When I read the letter from you,It sickened me to hear what it said,and now I am doing everything I can to try to borrow the money to pay the reimbursements 10 Otay Water Distlict.At the same time,out of desperation,I need to ask you to consider whatl probably don't deserve.I need to ask if there is anything at all that can be done to reduce the $5,000.00 amount of the line being imposed.I understand that in your view,I deserve it as punishment and do not deserve any mercy because of my ignorance.I have no other choice but to beg you for that undeserved mercy,and a chance to try to make things right without losing what's left. have even considered selling my home,but 'can't even accomplish that with the economy the way it is. Regardless of your decision In this matter,please accept my deepest apology for what has happened.I only wish I had been aware sooner than this. While I await your response,please be assured that I am exhausting every effort to make restulution to you for this matter. 626 Sipes Circle Chula Vista,Ca.9 191 1 acct#209-080 1-18 1.Copy of response to our letter from Mr.Beachem,dated 11-25-08. 2.Our second letter to Mr.Beachem,dated 11-26-08,requesting that our appeal be heard by Board of Directors. ...'TlndIMlr.d to COllllllllllilU gnliN' 2SS4SWEETWATER SPRINGS BOULEVARD,SPRING VALLEY,CALIFORNIA9197&-2004 TELEPHONE:670-2222,AREA CODE 619 www.olajlW'llfer.gov , I' November 25,2008 Mr.and Mrs.Rick O.Gans 626 Sipes Circle Chula Vista,CA 91911-6711 Dear Mr.and Mrs.Gans, In our letter to you dated November 12,2008,we stated that $3,444.29 for costs incurred by the District in relation to this mailer would be payable on the due date on the water bill which is December 5,2008.In addition,the charge of$5,000.00 is for operating the District's water system without proper authorization and can be appealed to the Board of Directors. The Customer Service Department has mentioned to me that you have contacted them and that they offered a payment plan.Ifyou would like to take advantage of this,please call Elaine Henderson at 670-2284 or Andrea Carey at 670-2712 prior to the due date.If no payment is received orifno payment arrangements are made,the District will proceed with our regular process ofterrninating service. We have received Mrs.Gans'letter dated November 17,2008,and in this letter the question was asked if there is anything that can be done to reduce the $5,000.00 charge. In our letter we explained that you had ten (10)days to notify the District in writing if you intended to appeal this charge to the District's Board ofDirectors.I was not clear if your letter was intended to be a fOlmaJ appeal to the Board ofDirectors or staff,or possibly both.I have discussed this mailer with the General Manager and staffs position remains that any appeal must be made to the Board ofDirectors. If you intend to appeal the $5,000 charge to the Board,you may have your appeal placed on the next available board agenda.Ifyour request is not received byDecember 8111•the charge will be placed on your next water bill.To avoid any confusion on this matter, please specify that you wish to have your appeal placed on the next available board agenda. Sincerely, /' Joseph R.Beachem ChiefFinancial Officer November 26,2008 Mr,Joseph.R.Beachem Chief Financial Officer Otay Water District Dear Mr.Beachem, I regret that my first correspondence to you failed to clarify that we wished our appeal to be heard before the Board of Directors.Attached is a photocopy of that original letter sent.I addressed it to you because Iwas responding to the letter you had sent to us.I also added the address to the Board Of Directors,believing it to be an appeal to them,through you,as the representative of the Company that had been handling this matter. No procedure was given to us as to how to file a formal appeal.We were told only to write to you.I believed I had clarified my intent by addressing my letter as I had. As your letter to us,dated November 25,2008 requests.I am asking you to consider the enclosed packet to be a formal request that this matter be heard at the next board agenda. Included with this letter ts that packet labeled "Formal Request for Appeal".The facts that we wiish to have heard are included in that packet.I hope it is sufficiently submitted this time,so as to be considered.If not,we would appreciate notification.Thank you. Sincerely, C~I.iiC~ Carol Gans Letter to Board of Directors from Mr.Rick Gans November 26,2008 Otay Water District Board of Directors Dear Sirs, My name is Rick Gans.1am writing to you now,because I wish to relay to you my apologies for the wrong I have done.This letter is written after unsuccessfully attempting to talk with Mr.Beachem in person.I am not familiar with your procedures,but have felt strongly that I need to convey my apologies to all of you for what I have done. After I had removed and changed the lock,I knew I had made a serious mistake,but also realized that I could not reverse it.,t was at that time that I no longer continued to use the water and began to try to analyze what would cause me to make such a foolish decision to do what I had done.It was not charactaristic of me to do anything like this,and it has deeply disturbed me.It was then that I talked to my wife about it,and as she wrote to you,until that time,she had no awareness of wrongdoing.She had no knowledge of the set up and never even thought about using the water,assuming that it was being billed to us. However,I have done wrong,and I used very poor judgement.I regretted It long before receiving your letter and charges.The only thing I can do now,other than trying to work to repay you,and pleading with you to accept my apology,is to relay to you what I now think led me to use such poor judgement. Please do not think that I am trying to offer you an excuse for what I did.There is no excuse,but in trying to understand why I did it,I have had to examine my life,and my thinking.It is as if this series of events has caused that examination of myself to expose what I can now see as things that let to my altered judgement. Contrary to what my actions have make you think,I am a good man.I am a good person who make a stupid mistake.I have always been honest,very compassionate,and consciencious about the way I have lived.I have kept a very good record at my job for over 30 years.I have been married for almost 25 years,and have raised a family,holding family values high.Now I am in examination of what caused this explosion in my thinking. Again,I am not attempting to make excuses,but when a person does something so far out of their normal character,it usually points to something very wrong.I have sought help with this,and have begun to understand what has happened to me. The past few years have dealt my wife and me many crushing blows.I had always believed that my family was close and devoted.Then I had to learn that my brother had betrayed me in order to obtain my father's inheritence.My father is still alive,and even after that betrayal,as I tried to keep a relationship with him,my brother continually threatened me and my family to stay away,in fear that my father would change his decision.It has been very traumatic for me ,both to be kept from him,but also to see him being manipulated and made to fear.Soon after,my mother became ill,and that brother once again,with threats,held me at bay.Within about a year,my mother died. During the time my mother was ill,my wife quit her job to help take care of her mother,who also became very ill.She helped with her until she died.We also lost a daughter during this time, and we have used our savings to get through,and also to help another daughter after a divorce, only to find out we were lied to and deceived by her in order to obtain our financial help. Emotionally,I am reeling.I feel crushed and devastated but have tried to keep going.I thought I was doing better than I now realize.Now,because of this stupid decision,1 have done something that caused you to notify my employer.I have been suspended without pay for a month,and may lose my job.I can only pray at this point that my performance over the past 30 years will mean something. I have managed to borrow enough money to satisfy the terms of repayment to you,but without any wages,I dont know how I can do any more.I have already lost so much,and I know that I am completely responsible,but I am asking for a chance to be able to pull through this and try to pull my life back together again.My family will not have a Christmas this year.We now face losing our home.As I become aware of the emotional issues that brought me to this problem,I now must face the prospect of losing everything I have worked for the last 30 years of my life. Underneath the emotional collapse,I am still that good man.I know that the values I built my life on are still strong.I now see that everything that has taken place caused my thinking to derail, and I cannot tell you the regret I feel for that. I write to you to desperately plead with you to please consider what I have confided in you. Please give me the chance to get my life back on track.I feel that now realizing and seeing more clearly the "why"for my actions,and realizing the severity of how this all has affected me,has been a huge step in rebuilding the damage that has been done.I am honestly sorry for what I did.I come to you now,with remorse and regret for my actions,and I ask you to please reconsider the $5,000.00 fine against us.I would be glad to meet with you if it would be of help, and I thank you for the time you've taken to hear my appeal. Very Sincerely, Rick Gans ~&~ "....,•..........'"tj~:r 0 0-+I P"+ ~0 ""-"s:u""'-' (Photo b) -(3 of 10) (Photo b) -- r(4 of 10) .-... '"0::r S-oe ATTACHMENT G ...CDedwoted to Commllllll~geftlliCe 2554 SWEETWATERSPRINGS BOULEVARD,SPRING VALLEY,CALIFORNIA 91978-2004 TELEPHONE:670-2222,AREA CODE 619 WWw.otaywater.gov December 30,2008 Mr.and Mrs.Rick o.Gans 626 Sipes Circle Chula Vista,CA 91911-6711 Re:Request for Appeal on $5,000 Fine Dear Mr.and Mrs.Gans: By letter dated November 26,2008,you requested that the Otay Water District's ("District")Board of Directors ("Board")consider your appeal of the District's imposition of a $5,000 fine against you for tampering with and operating the District's water system without proper authorization.Included with your letter was a packet entitled "Formal Request for Appeal." Please be advised that the District's Board will consider your appeal at its January 7,2009 meeting.The meeting will commence at 3:30 p.m.and will take place in the District Board Room located at 2554 Sweetwater Springs Boulevard,Spring Valley,CA 91978.The Board agenda is available at www.otaywater.gov.At the meeting,the Board will consider your Formal Request for Appeal and any oral statements you may wish to make.If there are any additional documents that you would like to be considered for your appeal,please submit them to Susan Cruz,District Secretary,at the District Office no later than_January 5, 2009. Please be advised that if you do not attend the January 7, 2009 meeting,the Board may take action based on the paperwork submitted by you,as well as any documents or oral statements provided by District staff.District staff Mr.and Mrs.Gans December 30,2008 Page 2 will provide you with written notice of the Board's decision on your appeal. Sincerely, ~l=.~~usan Cruz District Secretary AGENDA ITEM 20a STAFF REPORT TYPE MEETING:Regular Board SUBMITTED BY:Daniel Kay ~ Associate Civil Engineer Ron Ripperger ~ Engineering Manager MEETING DATE:January 7 1 2009 Project/Sub-project:TBD DIV.NO.ALL ~:i :1 iil ! ! ti~Iil APPROVED BY: (Chief) APPROVED BY: (Asst.GM): SUBJECT: RO~posada~~~,f;f~~ Chlef,EnglnefJ/ri¥j n]-' ··~tiJ-.-... Manny Magana r ~l Assistant General MJnavrl Engineering and Operations Time extension for the As-Needed Geotechnical Services Contract issued to Southern California Soils &Testing GENERAL MANAGER'S RECOMMENDATION: That the Otay Water District (District)Board approves a twenty-four (24)month extension of the agreement time for the Southern California Soils &Testing (SCST)As-Needed Geotechnical Services Contract. COMMITTEE ACTION: Please see Attachment A. PURPOSE: To obtain Board approval authorizing the General Manager to extend the original agreement for an additional 24-month time period. ANALYSIS: At the December 6 1 2006 meetingl the Board awarded an As-Needed Geotechnical Services Contract to SCST to provide geotechnical support for the District/S ClP projects.However 1 the original contract was for two (2)years and is set to expire at the end of January 2009.Staff is requesting a 24-month extension that will be for time only.The original contract amount of $150 1 000 will be sufficient and will not change. seST has provided geotechnical investigation reports,material testing reports,and other miscellaneous geotechnical support for various eIP projects over the two year contract period.Staff has had success with their recommendations and support. For each project requiring geotechnical service,the District issues a task order to SeST,they submit a scope of work with a proposed fee,and the District reviews the proposal.Upon written authorization from the District,seST then proceeds with the project as described in the scope of work.The District will continue using the same process for the extension of this contract. The following is a list of potential projects the District plans to use seST for geotechnical services over the 24-month extension period: CIP DESCRIPTION R2034 860-1 Recycled Water Reservoir,4.0 MG -Phase I Investigation for Parcel Acquisition R2077 24-Inch Recycled Water Pipeline,860 Zone,Alta Road -Alta Gate/Airway R2087 20-Inch Recycled Water Pipeline,944 Zone,Wueste Road-Olympic Pkwy/Otay Treatment Plant p2009 Monitoring Wells for the 36-Inch Pipeline -FeF 14 to Regulatory Site FISCAL IMPACT: The funds for this contract will be expended from the eIP projects noted above.The fees for professional services requested herein are available in the approved eIP project budgets.This contract is for professional services based on the District's need and schedule,and expenditures will not be made until a task order is approved by the District for the consultant's professional services on a specific eIP project. STRATEGIC GOAL: This project supports the District's Mission Statement,"To provide safe,reliable water,recycled water and wastewater services to our community in an innovative,cost efficient water wise and environmentally responsible manner,"as well as the General Manager's vision,"...prepared for the future..."by guaranteeing the District will always be able to meet future water supply obligations and plan, design,and construct new facilities. 2 LEGAL IMPACT: GelleralMa:I1ager P:\WORKING\As Needed Svcs Design\Geotechnical\BD 01-07-09,Staff Report,Time Extension for Services Contract issued to Southern Californa Soils &Testing Contract,(DK-RR).doc DK/RR:jf 3 TBD ATTACHMENT A SUBJECT/PROJECT:ITi~ee~tensi;nf;~the As-Needed Geotechnical Services I Contract issued to Southern California Soils &Testing COMMITTEE ACTION: The Engineering,Operations,and Water Resources Committee reviewed this item at a meeting held on December 12,2008.The following comments were made: •Staff indicated that the Board had awarded an As-Needed Geotechnical Services Contract to Southern California Soils & Testing (SCST)to provide geotechnical support on a variety of CIP projects for a two-year period.The contract is set to expire at the end of January 2009. •Staff is requesting that the contract be extended for an additional two years.It is felt that the original contract amount of $150,000 will be sufficient and no additional funds will be required. tII I I •Staff expects that they will utilize SCST's services on four CIP projects:860-1 Recycled Water Reservoir;24-inch Recycled Water Pipeline,860 Zone;20-inch Recycled Water Pipeline,944 Zone; and the Monitoring Wells for the 36-inch Pipeline. The committee supported staff recommendation and presentation to the full board on the consent calendar. STAFF REPORT AGENDA ITEM 20b TYPE MEETING:Regular Board MEETING DATE:January 7,2009 SUBMITTED BY: APPROVED BY: (Chief) Lisa Coburn-Boyd ~ Environmental Compliance Specialist Ron Ripperger ~ Engineering Manager Rod posad~~ Chief,Engineering PROJECT:P1253-004000 DIV.NO.4 APPROVED BY: (Ass!.GM): SUBJECT: Manny Magana'1""'-A_Assistant General pager,Engineering and Operations Award of a Professi hal Environmental Consulting Services Contract for the San Miguel Habitat Management Area and Associated Mitigation Projects during Calendar Years 2009, 2010,and 2011 GENERAL MANAGER'S RECOMMENDATION: That the Otay Water District (District)Board awards a Professional Consulting Services Contract in the amount of $987,807.00 to rCF Jones &Stokes for the maintenance and monitoring of the San Miguel Habitat Management Area and Associated Mitigation Projects for calendar years 2009,2010 and 2011 (see Exhibit A for location map). COMMITTEE ACTION: Please see Attachment A. PURPOSE: To obtain Board approval authorizing the General Manager to enter into a Professional Consulting Services Contract in the amount of $987,807.00 to rCF Jones &Stokes for the maintenance and monitoring of the San Miguel Habitat Management Area and Associated Mitigation Projects for calendar years 2009,2010 and 2011. ANALYSIS: The District's Habitat Management Area (HMA)is a 230-acre, designated biological reserve located within the 509-acre Use Area property within the City of Chula Vista.The HMA serves two primary functions: 1.It serves as a mitigation bank that holds credits that can be utilized to offset Coastal Sage Scrub habitat impacts associated with the construction of District projects and facilities,as part of the requirements under Section 7 consultation with the u.S.Fish and wildlife Service.The 210-acre Coastal Sage Scrub mitigation bank at the HMA has been in existence since 1997 and is required to be monitored and maintained in perpetuity. 2.It serves as a habitat restoration area for vegetation impacts associated with the construction of District CIP projects such as the 30-Inch Recycled Water Pipeline,450-1 Reservoir,and 680-1 Pump Station,the 850-4 Reservoir,and the 640-1 and 640-2 Reservoirs. In addition to the maintenance and monitoring for the HMA,the project consultant will also be responsible for the third through fifth year of the five-year maintenance and monitoring of the 30-Inch Recycled Water Pipeline,450-1 Reservoir,and 680-1 Pump Station restoration areas,the first three years of the 640-1 and 640-2 Reservoirs revegetation maintenance and monitoring and the first two to three years of the 850-4 Reservoir restoration maintenance and monitoring.The District is required to conduct biological monitoring,provide continuous maintenance,and submit annual reports to the U.S.Fish and Wildlife Service,California Department of Fish &Game,and the U.S.Army Corps of Engineers for these projects. ICF Jones &Stokes is the firm that currently has the contract for the HMA maintenance and monitoring.Their contract will conclude on December 31,2008.In order to have a new consultant on board immediately following the end of this contract so that maintenance services are not neglected,the District solicited Professional Environmental Consulting Services from consulting firms by placing an advertisement on the District's website and in the San Diego Union Tribune and Daily Transcript.Eight (8)firms submitted a letter of interest and statement of qualifications.The Request for Proposal (RFP)was sent to all eight firms resulting in four (4) 2 proposals,received on October 30,2008,from the following consulting firms: •Dudek •rFC Jones &Stokes •P&D Consultants /AECOM •RECON The consultant selection panel was comprised of five District staff members,four from Engineering and one from Operations. Staff evaluated and scored the written proposals and interviewed the two top-rated firms,rCF Jones &Stokes and P&D Consulting. RECON and Dudek were not interviewed because of their low score on the written proposal,as compared to the other two firms. After holding the interviews,the panel completed the consultant ranking process and rCF Jones &Stokes was the firm that received the highest overall score.rCF Jones &Stokes also had the lowest fees.References for rCF Jones &Stokes were checked and received high ratings.A summary of the complete evaluation is shown in Attachment B. This contract amount includes all work expected to be performed from January 2009 through December 2011 (three calendar years). Staff recommends the award of a professional services contract to rCF Jones &Stokes for a not-to-exceed amount of $987,807.00. This amounts to a cost of $329,269.00 per calendar year.As the end of the first and each subsequent calendar year approaches, the consultant will provide a budget estimate for the services required for the next calendar year.rf any services are not required,due to acceptance of a maintained and monitored area by the resource agencies,the budget will be adjusted accordingly. FISCAL IMFACT,<;~ The committedf.-Uhd;/for·this contract totaling $987,807 will be expended from calendar year 2009 through calendar year 2011 encompassing Fiscal years 2009-2012.The costs for the remainder of FY 2009,which are estimated to be $150,000,are covered by the existing operating budget.The Project Manager anticipates that,based on the financial analysis,the operating budget for this project will be sufficient for the remainder of the fiscal year. Costs falling within the future fiscal years will be budgeted for in the normal budget process accordingly.Staff does not anticipate that future years'budgets will increase due to this contract.The actual annual cost of the contract should 3 decrease as projects reach the end of their maintenance and monitoring periods and are accepted by the Resource agencies. STRATEGIC GOAL: This project supports the District's strategic goal of creating a comprehensive environmental program that is proactive in response to environmental compliance. LEGAL IMPACT: None. P:\WORKING\CIP W2S3 HMA\WO 864S\Staff Reports\HMA Services Contract Staff Report -2009-2011.doc Attachments:Attachment A Attachment B Exhibit A 4 ~IIR I ATTACHMENT A I~CT:Award of a Professional Environmental Consulting Services Contract for the San Miguel Habitat Management Area and Associated Mitigation Projects during Calendar Years 2009, 2010,and 2011 COMMITTEE ACTION: The Engineering,Operations,and Water Resources Committee reviewed this item at a meeting held on December 12,2008.The following comments were made: •The San Miguel Habitat Management Area (HMA)is a 230 acre biological reserve established in 1994.It surrounds the Salt Creek Golf Course and was instituted as mitigation for the District's impacts to the coastal California Gnatchatcher and the coastal sage scrub habitats. •The habitat includes 210 acres of coastal sage scrub,the Rickey Pond restoration area,and the native grasslands restoration area.To date,58 acreas have been committeed for existing and previous OWD projects.The habitat must be maintained in perpetuity. •The Rickey Pond Restoration Area serves as mitigation for wetlands impact from the construction of the 711-3 reservoir.It is currently in its 5th year of a 5-year mitigation plan and staff plans to petition the resource agencies for sign-off in 2009.The District will only be responsible for maintenance from that point forward. • • The native grasslands area serves as mitigation to native grasslands for impacts to burrowing owl and raptor foraging habitats associated with the construction of the 711-3 reservoir.It is in its 6th year of mitigation efforts due to setbacks from faulty irrigation and the company who did the planting did it incorrectly.The native grasslands area,however,has had good success in the past year and has achieved 50%coverage.Staff plans to petition the resource agencies for sign-off in 2009.The requirements call for 70%coverage,however,staff believes they may achieve the needed coverage in 2009. Staff reviewed the maintenance,monitoring and reporting tasks required for the HMA which includes the removal of i I • • • • • nonnative plant species,the up-keep of perimeter fences, monitoring the efficacy of the maintenance efforts, identify potential problems or threats to biological resources,submitting surveys and annual/monthly reports to various agencies,etc. There are three CIP projects that require maintenance, monitoring &reporting for mitigation areas both on-site and at the HMA.They include: o 30-inch Recycled Water Pipeline,450-1 Reservoir & 680-1 Pump Station Restoration Projects -The District. is in its 3rd year and will maintain,monitor and report for another two years. o 640-1 &640-2 Reservoirs Coastal Sage Scrub Revegetation Project -The District will maintain, monitor and report on this mitigation effort for five years. o 850-4 Munz's Sage Resoration Project -The District must restore the area with munz's sage. As the District's HMA maintenance and monitoring contract is set to expire on December 31,2008,staff solicited Professional Environmental Consulting Services and received 4 proposals.The consultant was selected using the Consultant Selection Process in accordance with District Policy 21.Staff is recommending that ICF Jones &Stokes be awarded the consultant contract.Staff noted that ICF Jones &Stokes is the District's current consultant who's contact will expire in December 2008. The contract is for 3 years totaling $987,807.The consultant will receive the full amount of $329,269 for the first year and then will be required to submit a budget each year-end as certain tasks could no longer be required as the District gets sign-offs for the the various restoration projects by the resource agencies.The budget will be then be adjusted accordingly. It was noted that the adjustments would be internal based on scope and would not be brought back each year to the board.Staff will report status and highlight when the District receives sign-offs from the resource agencies within the GM Report. It was discussed that the company who had the HMA contract prior to Jones &Stokes,had also submitted a proposal and • • were interviewed.Their proposal included the same approach that they had used previously in the native grasslands without success.It was indicated that the fire did not affect the native grasslands area,however,fire is considered a natural occurrence and the District would not be responsible for restoring any areas damaged by fire, they should recover naturally. It was also discussed that the US Fish &Wildlife Services and the California Dept.of Fish &Game are not interested in the District donating mitigation lands to their reserves as they do not wish to take on the responsibility of maintaining them. Staff indicated that with regard to the Native Grassland Restoration Area the District may never reach 70%coverage, however,staff will present its success to the resource agencies and note how much coverage was accomplished in one year from 5%coverage to 50%coverage.The native grassland area also is accomplishing its goal as a habitat for raptor foraging and the burrowing owl. The committee supported staff recommendation and presentation to the full board on the consent calendar. EXHIBIT A Otay Water District San Miguel Habitat Management Area ATTACHMENT B SUMMARY OF PROPOSAL RANKINGS BY PANEL MEMBERS San Miguel HMA &Associated Mitigation Projects Environmental Services (WRITIEN )ORAL" TOTAL AVERAGE ReferencesUnderstandingofSoundnessandConsultanfsAVERAGEAdditionalPresentation,Oualityof SCORE SCOREQualificationsofscope.schedule.Viability of Proposed Fee commitment SUBTOTAL SUBTOTAL creativily,insightto Strength ofproject communication responsetoStaffProposedresourcestoDSESCOREissuesmanagerskillsquestionsProjectPlan SCORE 20 20 25 35 YIN 100 15 15 10 10 150 ..PassIFail Lisa Coburn-Boy!!'-16 17 23 0,_56 RonGruoow 18 18 23 0 59 Dudek -B2fJ!¥HOlly 14 14 16 0 N 44 54 Did NotInterview DanielKav 16 17 20 0 --~RonRipperger 18 18 23 0 59 Usa Coburn-Bovd 19 19 24 35 97 _14 14 9 9 143 Ron Grunow 18 18 23 35 94 14 15 9 10 142 Jones &Stokes RwerHollv 18 18 23 35 Y 94 95 14 14 10 10 143 141 P DanieiKav 17 19 23 35 94 14 14 9 9 140 Ron Ripperger 17 19 24 35 95 12 13 8 8 136 UsaCoburn-Bovd 16 17 22 25 80 12 12 8 7 119 Ron Gronow 17 17 21 fE-80 10 13 8 9 120 paD Cons.~.erHoIIY 14 15 16 ~L-N 70 77 9 11._7 8 105 115 P Danie/Kay 17 16 18 25 76 12 12 7 8 115 Ron Rioperger 15 17 21 25 78 10 13 8 7 116 LisaCoburn-Bovd 19 18 23 1 61 Ron Grunow 18 17 21 1 57 RECON --B29prHolly 14 13 16 1 Y 44 54 Did NotInterview DanieJKav 18 ---_.!.~24 1 -61 RonRipperger 15 17 16 1 49 %Above Consultant Prooosed Fee LowestFee Score •OralInterviewsare forprojectswith fees over$200.000. --If fees are less than $200.000.then total scoreis 100 points. PM Signature:9l.b<!~·':s6 E09'O'OO09 M'",9'''~~,,)..- Oate: Date: AGENDA ITEM 20c STAFF REPORT January 7,2009 DIV.NO.All MEETING DATE: Elaine Henderson,Customer W.O./G.F.NO:serv~anager tl--~J~ePh R.Beachem,Chief Financial Officer Regular Board APPROVED BY: (Chief) APPROVED BY:German Alvarez,Assistant General Manager (Asst.GM): SUBMITTED BY: TYPE MEETING: SUBJECT:Execute a Five-Year Contract with Underground Utilities,Inc. for Meter Box Clean-out Services GENERAL MANAGER'S RECOMMENDATION: That the Board authorizes the General Manager to: 1.Execute a five-year contract with Underground Utilities, Inc.in the amount of $124,312.50,plus appropriate increases tied to the San Diego Consumer Price Index,for clean-out services of 850 meter boxes per year,with the first year's cost of $29.25 per meter box and the annual cost as follows: Year 1 Years 2-5 $24,862.50 $24,862.50 -plus an annual price increase tied to the San Diego Consumer Price Index for the prior year and becomes effective on July 1st of each year. COMMITTEE ACTION: Please see Attachment A. PURPOSE: To provide bid results and obtain authorization to award a five- year meter box clean-out services contract to Underground Utilities,Inc. ANALYSIS: In December of 2007,to improve the efficiency and safety of meter reading,the District entered into a contract with Westturf Landscape Maintenance for meter box clean-out services. On June 30,2008 this contract expired. In accordance with the District's purchasing requirements,a sOlicitation for quotations for meter box clean-out services was published.Between October 17,2008 and October 29,2008,five bids were received and publicly opened.Following are the bid results: Bidder Bid Unit Total Annual Cost Bid Underground Utilities,Inc.$29.95 $24,862.50 Kirk Paving,Inc.$35.00 $29,750.00 C.E.Wilson Corporation $35.00 $29,750.00 Westturf Landscape Maintenance $55.00 $46,750.00 Coastline Water Resources,Inc.$88.53 $75,250.00 The apparent low bidder,Underground Utilities,Inc.,had good references and also did a good job performing AMR meter change outs for the District for three years.This contract will be consistent with all the District's multi-year contracts and should the vendor fail to perform as required,the District will have the ability to terminate the contract,at any time,for cause. It is recommended that the Board award a contract to Underground Utilities,Inc.for five years in the amount $124,312.50 plus appropriate increases tied to the San Diego Consumer Price Index. FISCAL IMPACT: This expense is supported by a $30,000.00 allocated in the FY09 Budget for meter box clean-out services. STRATEGIC GOAL: The proposed contract supports the District's strategy of Business Process Efficiency. LEGAL IMPACT: None. Attachments: A)Committee Action Form ATTACHMENT A Execute a Five-Year Contract with Underground Utilities, SUBJECT/PROJECT:Inc.for Meter Box Clean-out Services COMMITTEE ACTION: The Finance,Administration,and Communications Committee reviewed this item at a meeting held on December 9,2008.The following comments were made: •Staff indicated that the District had a meter box clean out service in place last year and the contract had expired in June 30,2008. •The clean-out services include replacing broken lids, digging-up buried meter boxes,and trimming vegetation from around the boxes so they are more easily located. •Staff wishes to continue with the program as it is working well.It is a low skill task that is better out-sourced and is more economical than having District staff handle the clean-out tasks. •It was discussed that the clean-out services allow meter staff to read meters approximately 15%faster which saves about 8-10 man hours every other month. •The committee discussed the possible reasons for the large difference between the bids.It was noted that the higher bids were from larger companies.Sometimes large companies will submit bids just in case they are the only bidder.If they are the only bidder,they would then win the contract. •It was noted that Underground Utilities,Inc.is the same vendor that has done a good job in performing the AMR meter change-outs for the District. The committee supported staff recommendation and presentation to the full board on the consent calendar. Y;\Board\CurBdpkg\FINANCE\Meter Clean Out Svcs Attach A l-7-09.doc AGENDA ITEM 20d STAFF REPORT January 7,2009 DIV.NO.All Regular Board ~1\)\.')MEETING DATE: Kelli Williamso~""W.O./G.F.NO: Human Resources Manager IJL------ Rom Sarno,Chief of Administrative servi~ SUBMITTED BY: APPROVED BY: (Chief) TYPE MEETING: APPROVED BY: (Asst.GM): German Alvarez,~~istant General Manager,Finance and Administration ~ SUBJECT:Adopt Resolution No.4132 Amending the District's 401(a)Plan to include matching employer contributions to certain groups and authorize the General Manager to execute a second amendment to the Adoption Agreement to implement the employee contribution component of the 401(a)Plan at a later date GENERAL MANAGER'S RECOMMENDATION: That the Board of Directors adopt Resolution No.4132 to: 1)Amend the District's 401(a)Plan to include matching employer contributions to certain groups and 2)Authorize the General Manager to execute a second amendment to the Adoption Agreement to implement the employee contribution component of the 401(a)Plan at a later date. COMMITTEE ACTION: See Attachment A. PURPOSE: To request that the Board amend the District's 401(a)Plan to permit employer contributions and obtain authority for the General Manager to further amend the District's 401(a)Plan to permit employee contributions. ANALYSIS: In October 2004,Resolution No.4023 was passed authorizing the Otay Water District to establish a 401(a)Terminal Pay Plan with ICMA Retirement Corporation,in which employees age 55 and older are allowed to tax shelter their vacation and sick accruals upon termination.This Terminal Pay Plan also allows the District and the terminating employee to save on their social security taxes. In order to enhance the District's retirement plan beyond the current 401(a)Terminal Pay Plan,staff is proposing to add a new component which would allow more flexibility for employees to save for their retirement.The District currently makes a matching contribution to the following groups into their Deferred Compensation 457 Plan:$1,000 for Confidential Employees and Supervisors,$3,000 for Managers,and $5,000 for Senior Management.This proposal would match the employees' contributions into a 401(a)plan instead of matching the contributions into the employees'457 Deferred Compensation Plan.This would allow the employees to make the maximum contributions into their 457 Deferred Compensation Plan if they wish.Passing Resolution 4132 (Attachment B),would allow employees to save additional pre-tax dollars into their 457 Deferred Compensation Plan,while the District makes the matching contributions into each employee's respective 401(a) Plan. District staff is also in the process of researching the feasibility for allowing employees to contribute directly into their 401(a)plans during their employment with the District (rather than limiting employee contribution to vacation and sick leave accruals at termination).District staff is working with the General Counsel,special legal counsel on benefits,and the District's 401(a)Plan administrator (the ICMA Retirement Corporation)to develop an employee contribution plan that complies with state and federal law,including applicable IRS regulations. In order to provide a January 1 implementation date on the employer contribution component of the 401(a)Plan,District staff recommends that the District's Board of Directors approve the following: 1)Amended Adoption Agreement submitted with this Staff Report and 2)Authorize the General Manager to take all action necessary,including executing a second amendment to the Adoption Agreement,to implement the employee contribution component of the 401(a)Plan once it is fully developed by District staff and legal counsel. None. STRATEGIC GOAL: District's FY 09-11 Strategic Plan related to retaining a dedicated workforce. LEGAL IMPACT: None. G,vneral Manager Attachment A -Committee Action Attachment B -Resolution No.4132 Amending the 401(a)Plan to include matching employer contributions to certain groups and authorizing the General Manager to execute a second amendment to the Adoption Agreement to implement the employee contribution component of the 401(a)Plan at a later date. Attachment C -Amended Adoption Agreement ATTACHMENT A Adopt Resolution No.4132 amending the District's 401(a) Plan to include matching employer contributions to certain groups and authorize the General Manager to execute a second amendment to the Adoption Agreement to implement the employee contribution component of the 401(a)Plan at a SUBJECTIPROJECT:later date COMMITTEE ACTION: The Finance,Administration,and Communications Committee reviewed this item at a meeting held on December 9,2008.The following comments were made: •The board had approved the implentation of a 401(a) Terminal Pay Plan in October 2004.The plan allows employees 55 and older to tax shelter their vacation and sick accruals upon termination by placing the funds in a 401(a)Plan. •The District would like to enhance the plan by adding a component which would allow more flexibility for employees to save for their retirement. •The District currently makes a matching contribution to the following employees 457 Deferred Compensation Plan:$1000 for Confidential Employees and Supervisors,$3000 for Managers,and $5,000 for Senior Management.The enhancement would allow the District to place the matching contribution into a 401(a)Plan instead of the employees' 457 Deferred Compensation Plan.This would allow the employees to make the maximum contribution into their 457 Deferred Compensation Plan if they wished to. •Staff is also researching the possibility of allowing employees to contribute directly into a 401(a)plan during their employment with the District (as opposed to limiting their contribution to vacation and sick leave accruals at termination).The contribution into the 401(a)plan at the moment would be irrevocable.Once an employee makes an election they must continue the contribution until they Y:\Board\CurBdPkg\AdminSvc\401a Plan Attach A l-7-09.doc , r I II I~ • • • • • retire/terminate their employment.Staff is working with ICMA to see if contributions can be changed by employees as needed. It was discussed that because of timing,the enhancements could not be researched in time during negotiations in 2007 for implementation on January 1,2008. It was indicated that matching contributions are not provided for represented employees and that they would not be affected by the new enhancements. It was also discussed that there was no significant cost, other than administrative cost.The District is already providing the match and this would allow employees to contribute additional monies for retirement. Staff is proposing to implement the employer contribution component of the 401(a)Plan on January 1,2009 and is requesting that the board approve an amendment to the agreement with ICMA Retirement Corporation (ICMA). Staff is also proposing that the board authorize the General Manager to execute a second amendment to the 401(a) Plan Agreement with ICMA to allow employees to contribute their own funds into a 401(a)Plan after further research and if it is determined to be feasible. The committee supported staff recommendation and presentation to the full board on the consent calendar. ATTACHMENT B Revised 12/9/08 RESOLUTION NO.4132 A RESOLUTION OF THE BOARD OF DIRECTORS OF OTAY WATER DISTRICT AMENDING THE DISTRICT'S 401(a)MONEY PURCHASE PLAN WHEREAS,on or about January 7,2004,the Board ofDirectors ("Board")ofthe Otay Water District ("District")approved Resolution No.4005,authorizing the adoption of benefit plans qualified under section 401(a)ofthe Internal Revenue Code ("Code")to provide supplemental retirement benefits to qualified employees ("401(a)Plan"); WHEREAS,on or about October 6,2004,the Board approved Resolution No.4023, establishing the District's 401(a)Plan with ICMA Retirement Corporation in the form ofThe ICMA Retirement Corporation Governmental Money Purchase Plan &Trust; WHEREAS,the 401(a)Plan currently allows District employees age 55 and older to tax shelter their vacation and sick accruals upon termination ofemployment with the District; WHEREAS,the District currently makes the following matching contributions to the following employee groups into their Deferred Compensation 457 Plan ("457 Plan"): 1.$1,000 for Confidential Employees and Supervisors 2.$3,000 for Managers 3.$5,000 for Department Chiefs 4.$5,000 for Assistant General Manager 5.$5,000 for General Manager WHEREAS,it is the desire of the Board to enhance retirement benefits and provide more flexibility for its employees by expanding the 401(a)Plan to allow the District to make matching contributions into the 401(a)plan rather than the 457 Plan for the above referenced employee groups; WHEREAS,it is the further desire of the Board to further enhance retirement benefits and provide additional flexibility for its employees by permitting employees in the above referenced employee groups to make contributions into the 401(a)Plan during their employment with the District; WHEREAS,District staff is in the process of developing the details and requirements for further expanding the 401(a)Plan to allow employee contributions; WHEREAS,the District has employees rendering valuable services;and WHEREAS,it is in the best interest ofthe District and its employees to move forward with implementing the employer matching contribution component forthwith,pending further development ofthe employee contribution component ofthe 401(a)Plan. NOW THEREFORE BE IT RESOLVED,ORDERED AND DETERMINED that the Otay Water District hereby amends its 401(a)Plan to allow employer matching contributions to be made to the 401(a)plan for Confidential Employees,Supervisors and Managers,and Senior Management,pursuant to the specific provisions ofthe Amended Adoption Agreement in substantially the form of the agreement submitted to the Board as attached; BE IT FURTHER RESOLVED that the District's General Manager is hereby authorized by the Board to execute the Amended Adoption Agreement. BE IT FURTHER RESOLVED that the District's General Manager is hereby authorized by the Board to take all necessary and desirable actions as he deems necessary or appropriate to effectuate the intent and purposes ofthe foregoing resolutions,including but not limited to revising the Amended Adoption Agreement and executing a second amendment to the Adoption Agreement,to expand the 401(a)Plan to allow employee contributions by the employee groups referenced herein. PASSED,APPROVED AND ADOPTED by the Board ofDirectors ofOtay Water District at a regular meeting held this 7th day of January,2009. Ayes: Noes: Abstain: Absent: President ATTEST: District Secretary 2 600717682v+~ ATTACHMENT C Revised 12/9/08 2009 RESTATEMENT OF ATTACHMENT AND AMENDMENT TO THE OTAY WATER DISTRICT 401 (A)PLAN (FORMERLY KNOWN AS THE OTAY WATER DISTRICT TERMINAL PAY PLAN) This 2009 Restatement of Attachment and Amendment to the Otay Water District 401(a) Plan (Formerly known as the Otay Water District Terminal Pay Plan)is incorporated into and made a part of the Otay Water District 401(a)Plan ("Plan").Notwithstanding any other provision ofthe Plan,including,but not limited to,the Adoption Agreement and the Basic Document,the Attachment is restated as follows,effective as of January 1,2009: 1.New Section 2.l2A is added to the Plan to read as follows: "Deferred Compensation 457 Plan Contributions"means contributions that are allocated to the account ofthe Participant under the Employer Deferred Compensation 457 Plan. 2.Section 2.21A is added to the Plan to read in full as follows: 2.21A "Sick Leave Pay"means sick leave pay to which a Participant is entitled to be paid by the Employer on or after his or her termination of employment with the Employer. 3.New Section 2.13A is added to the Plan to read as follows: 2.13A "Matching Contributions"means contributions by the Employer that match Deferred Compensation 457 Plan Contributions that are allocated to the account ofthe Participant under the Employer Deferred Compensation 457 Plan. 4.Section 2.24 is added to the Plan to read in full as follows: "Vacation Leave Pay"means vacation leave pay to which a Participant is entitled to be paid by the Employer on or after his or her termination of employment with the Employer. 5.Section 4.01 ofthe Basic Plan Document is revised to read in full as follows: A.Employer Contributions of Terminal Pay Contributions will be made by the Employer on behalf ofeach Participant who has accrued but unpaid Sick Leave Pay and/or Vacation Leave Pay at the time ofsuch Participant's:(i)termination of employment after he or she has reached Normal Retirement Age,or (ii)death.Such contribution will be deemed to be made effective immediately prior to the Participant's termination of employment with the Employer;provided,however,that all or a portion ofthe contribution that would otherwise be contributed will not be made to the Plan to the extent such amount cannot be allocated to the Participant's Account by reason of the limitations in Article V ofthe Plan.Employer contributions will be allocated only to the Account ofthe Participant on behalf of whom they are made.Contributions will be paid to the Trustee as soon as administratively practicable following the Participant's termination ofemployment. B.Employer Matching Contributions The Employer will make Matching Contributions to the Plan which match the Participant's Deferred Compensation 457 Plan Contributions as follows: (i)General Manager 100%ofDeferred Compensation 457 Plan Contributions up to an annual maximum of$5,000. (ii)Assistant General Manager 100%ofDeferred Compensation 457 Plan Contributions up to an annual maximum of$5,000. (iii)Department Chief 100%ofDeferred Compensation 457 Plan Contributions up to an annual maximum of$5,000. (iv)Managers 100%ofDeferred Compensation 457 Plan Contributions up to an annual maximum of$3,000. (v)Supervisor/Confidential 100%ofDeferred Compensation 457 Plan Contributions up to an annual maximum of$l,OOO. Matching Contributions will be made under the Plan only on behalf of the categories of Employees described in 4.01B(i),(ii),(iii),(iv)and (v)in the amount described therein.No other Matching Contributions will be made under the Plan. 6.In Section 8.02,each reference to "Plan Administrator"is revised to read "Employer". 2 II.~.i.f'; 7. 8. The following Section 15.01(h)is added to the Plan to read in full as follows: The Employer (or its delegate)shall have the discretionary authority to interpret the terms ofthe Plan and to detennine eligibility for benefits under the Plan.The Plan Administrator will be subject to the directions of the Employer. Section 15.07 is revised to read in full as follows: Except as otherwise determined by the Employer (or its delegate),all constructions,determinations and interpretations made by the Plan Administrator pursuant to Section 15.02(a)or (d)shall be final and binding on all persons participating in the Plan.Decisions by the Plan Administrator and the Employer shall be given deference in all courts of law to the greatest extent allowed by applicable law. IN WITNESS WHEREOF,the Employer hereby causes this 2009 Restatement of Attachment and Amendment to the Plan to be executed on this _day of ,2008. EMPLOYER By:_ Title:_ 3 ATTACHMENT C Revised 12/9/08 ICMA RETIREMENT CORPORATION GOVERNMENTAL MONEY PURCHASE PLAN &TRUST ADOPTION AGREEMENT PLAN NUMBER 10-8655 The Employer hereby establishes a Money Purchase Plan and Trust to be known as Otay Water District 401(a)Plan (formerly known as The Otay Water District Terminal Pay Plan)(the "Plan")in the form ofthe ICMA Retirement Corporation Governmental Money Purchase Plan and Trust (MPP 01/01/06). This Plan is an amendment and restatement ofan existing defined contribution money purchase plan. " ! _--",X-'O...-Yes No Ifyes,please specify the name ofthe defined contribution money purchase plan which this Plan hereby amends and restates: The Otay Water District Terminal Pay Plan Effective Date: Summary ofChange: January 1,2009 Contribution Provisions I.Employer:Otay Water District II.The Effective Date of the Plan shall be the first day ofthe Plan Year during which the Employer adopts the Plan,unless an alternate Effective Date is hereby specified:1/1/04 (e.g.,January 1,2006 for the MPP 01/01/06 Plan) III.Plan Year will mean: (X)The twelve (12)consecutive month period which coincides with the limitation year.(See Section 5.03(f)of the Plan.) ()The twelve (12)consecutive month period commencing on __and each anniversary thereof. IV.Normal Retirement Age shall be age 55 (not to exceed age 65). V.ELIGIBILITY REQUIREMENTS 1.The following group or groups ofEmployees are eligible to participate in the Terminal Pay Plan: X All Employees (For Terminal Pay Plan Only) All Full Time Employees The following groups of Employees are eligible to participate in the Terminal Pay Plan and the Employer Matching Contribution Plan. X Supervisor /Confidential X Department Chief X Management X Assistant General Manager X General Manager Other (specify below) The group specified must correspond to a group ofthe same designation that is defined in the statutes,ordinances,rules,regulations,personnel manuals or other material in effect in the state or locality ofthe Employer. In this Section V.I:(1)"Terminal Pay Plan"means the part ofthis 40I(a)Plan that provides for contributions pursuant to Section 4.0IA ofthe Plan,as amended by the 2009 Restatement ofAttachment and Amendment to the Plan ("2009 Attachment");and (2)"Employer Matching Contribution Plan"means the part of this 401 (a)Plan that provides for contributions pursuant to Section 4.0IB of the Plan,as amended by the 2009 Attachment. 2.The Employer hereby waives or reduces the requirement ofa twelve (12)month Period of Service for participation.The required Period ofService shall be N/A (write N/A ifan Employee is eligible to participate upon employment). Ifthis waiver or reduction is elected,it shall apply to all Employees within the Covered Employment Classification. 3.A minimum age requirement is hereby specified for eligibility to participate.The minimum age requirement is 21 (not to exceed age 21.Write N/A ifno minimum age is declared.) VI.CONTRIBUTION PROVISIONS 1.The Employer shall contribute as follows (choose all that apply): 2 ( )Fixed Employer Contributions With or Without Mandatory Participant Contributions. A.Fixed Employer Contributions.The Employer shall contribute on behalfofeach Participant _%ofEarnings matching dollar for dollar (subject to the limitations ofArticle V ofthe Plan). Mandatory Participant Contributions are required are not required to be eligible for this Employer Contribution. B.Mandatory Participant Contributions for Plan Participation.A Participant is required to contribute (subject to the limitations of Article V of the Plan) (i)__%of Earnings, (ii)$ ,or (iii)a whole percentage ofEarnings between the range of__ (insert range ofpercentages between 0%and 20%(e,g., 3%,6%,or 20%;5%to 7%)),as designated by the Employee in accordance with guidelines and procedures established by the Employer for the Plan Year as a condition ofparticipation in the Plan.A Participant shall not have the right to discontinue or vary the rate ofsuch contributions after becoming a Plan Participant. The Employer hereby elects to "pick up"the Mandatory Participant Contributions.1 Yes No ( )Fixed Employer Match of Voluntary Participant Contributions. The Employer shall contribute on behalfofeach Participant _%of Earnings for the Plan Year (subj ect to the limitations ofArticle V of the Plan)for each Plan Year that such Participant has contributed __%of Earnings or $__.Under this option,there is a single,fixed rate of Employer contributions,but a Participant may decline to make the required Participant contributions in any Plan Year,in which case no Neither an IRS advisory letter nor a determination letter issued to an adopting Employer is a ruling by the Internal Revenue Service that Participant contributions that are picked up by the Employer are not includ~ablein the Participant's gross income for federal income tax purposes. 3 ( ) Employer contribution will be made on the Participant's behalfin that Plan Year. Variable Employer Match of Voluntary Participant Contributions. The Employer shall contribute on behalf of each Participant an amount determined as follows (subject to the limitations ofArticle V ofthe Plan): __%ofthe Voluntary Participant Contributions made by the Participant for the Plan Year (not including Participant contributions exceeding __%ofEarnings or $); PLUS __%ofthe contributions made by the Participant for the Plan Year in excess ofthose included in the above paragraph (but not including Voluntary Participant Contributions exceeding in the aggregate __%of Earnings or $). Employer Matching Contributions on behalf of a Participant for a Plan Year shall not exceed $or __%ofEarnings,whichever is _ more or less. 2.Each Participant may make a voluntary (unmatched),after tax contribution, subject to the limitations of Section 4.05 and Article V ofthe Plan. Yes X No 3.Employer contributions shall be contributed to the Tmst in accordance with the following payment schedule: 4.Participant contributions shall be contributed to the Tmst in accordance with the following payment schedule: VII.EARNINGS Earnings,as defined under Section 2.09 ofthe Plan,shall include: (a)Overtime (b)Bonuses Yes Yes _--",X-",---No X No 4 (c)Other VIII.The Employer will permit rollover contributions in accordance with Section 4.11 ofthe Plan. Yes X No IX.LIMITATION ON ALLOCATIONS Ifthe Employer maintains or ever maintained another qualified plan in which any Participant in this Plan is (or was)a participant or could possibly become a participant, the Employer hereby agrees to limit contributions to all such plans as provided herein,if necessary in order to avoid excess contributions (as described in Sections 5.02 ofthe Plan). 1.Ifthe Participant is covered under another qualified defined contribution plan maintained by the Employer,the provisions ofSection 5.02(a)through (f)ofthe Plan will apply unless another method has been indicated below. ()Other Method.(Provide the method under which the plans will limit total Annual Additions to the Maximum Permissible Amount, and will properly reduce any excess amounts,in a manner that precludes Employer discretion.) N/A 2.The limitation year is the following 12 consecutive month period:January 1 through December 31. X.VESTING PROVISIONS The Employer hereby specifies the following vesting schedule,subject to (1)the minimum vesting requirements and (2)the concurrence ofthe Plan Administrator. Years of Service Completed Zero One Two Percent Vested 100 % -_% -_% 5 Three Four Five Six Seven Eight Nine Ten -_% -_% -_% -_% -_% -_% -_% -_% XI.Loans are permitted under the plan,as provided in Article XVII: Yes X No XII.Age 70-1/2 in-service distributions are permitted under the Plan as provided in Section 9.08. X Yes No XIII.In-service distributions ofthe Rollover Account are permitted under the Plan as provided in Section 9.07. Yes XIV.SPOUSAL PROTECTION _-=X=--No The Plan will provide the following level ofspousal protection (select one): A.Participant Directed Election.The normal form ofpayment ofbenefits under the Plan is a lump sum.The Participant can name any person(s) as the Beneficiary ofthe Plan,with no spousal consent required. X B.Beneficiary Spousal Consent Election (Article XII).The normal form ofpayment ofbenefits under the Plan is a lump sum.Upon death,the surviving spouse is the Beneficiary,unless he or she consents to the Participant's naming another Beneficiary.(This is the default provision under the Plan ifno selection is made.) C.QJSA Election (Article XVII).The normal form ofpayment of benefits under the Plan is a 50%qualified joint and survivor annuity with the spouse (or life annuity,if single).In the event ofthe Participant's death prior to commencing payments,the spouse will receive an annuity for his or her lifetime. XV.The Employer hereby attests that it is a unit of state or local government or an agency or instrumentality of one or more units ofstate or local government. 6 XVI.The Plan Administrator hereby agrees to inform the Employer ofany amendments to the Plan made pursuant to Section 14.05 ofthe Plan or ofthe discontinuance or abandonment ofthe Plan. XVII.The Employer hereby appoints the ICMA Retirement Corporation as the Plan Administrator pursuant to the ternlS and conditions ofthe ICMA RETIREMENT CORPORATION GOVERNMENTAL MONEY PURCHASE PLAN &TRUST. The Employer hereby agrees to the provisions ofthe Plan and Trust. XVIII.The Employer hereby acknowledges it understands that failure to properly fill out this Adoption Agreement may result in disqualification ofthe Plan. XIX.An adopting Employer may rely on an advisory letter issued by the Internal Revenue Service as evidence that the Plan is qualified under section 401 ofthe Internal Revenue Code to the extent provided in applicable IRS revenue procedures and other official guidance. In Witness Whereof,the Employer hereby causes this Agreement to be executed on this __ day of ,200_ EMPLOYER By:_ Title:.-__ Attest . ICMA RETIREMENT CORPORATION 777 North Capital St.,NE Washington,DC 20002-4290 202-962-8096 By:_ Title:_ Attest _ 7 STAFF REPORT AGENDA ITEM 21 TYPE MEETING:Regular Board Meeting SUBMITTED BY:Mark Watton, General Manager MEETING DATE: W.O.lG.F.NO: January 7,2009 DIV.NO. SUBJECT:Board of Directors 2009 Calendar of Meetings GENERAL MANAGER'S RECOMMENDATION: At the request of the Board,the attached Board of Director's meeting calendar for 2009 is being presented for discussion. PURPOSE: This staff report is being presented to provide the Board the opportunity to review the 2009 Board of Director's meeting calendars and amend the schedules as needed. COMMITTEE ACTION: N/A ANALYSIS: The Board requested that this item be presented at each meeting so they may have an opportunity to review the Board meeting calendar schedule and amend it as needed. STRATEGIC GOAL: N/A FISCAL IMPACT: None. LEGAL IMPACT: None. Attachments:Calendar of Meetings for 2008 G:\UserData\DistSec\WINWORDISTAFRPTS\Board MeetingCalendar 12-15-08.doc Regular Board Meetings: January 7,2009 February 4,2009 March 4,2009 April 1,2009 May 6,2009 June 3,2009 July 1,2009 August 5,2009 September 2,2009 October 7,2009 November 4,2009 December 2,2009 Board Workshops: Board of Directors,Workshops and Committee Meetings 2009 Special Board or Committee Meetings (3rd Wednesday of Each Month or as Noted) January 21,2009 February 18,2009 March 18,2009 April 22,2009 May 20,2009 June 17,2009 July 22,2009 August 19,2009 September 23,2009 October 21,2009 November 18,2009 December 16,2009 Budget Workshop,TBD Board Retreat Workshop,TBD G:\UserData\DistSec\WINWORD\STAFRPTS\Board Meeting CalendarAttach A for 2009 1-7-09.doc Page 1 of 1 AGENDA ITEM 22a TYPE MEETING:Regular Board STAFF REPORT MEETING DATE:January 7,2009 APPROVED BY: (Chief) SUBMITTED BY:Ron Ripperger ~ Engineering Manager Rod posada~~ Chief,Engineering PROJECT:P2 210 DIV.NO.ALL GENERAL MANAGER'S RECOMMENDATION: That the Otay Water District (District)Board of Directors accepts the First Quarter Fiscal Year CIP Report for review and receives a summary via PowerPoint presentation. APPROVED BY: (Asst GM) SUBJECT: Manny Magafi~~ Assistant General(l~anager,Engineering and Operations Informational Item -First Quarter Fiscal Year 2009 Capital Improvement Program (CIP)Report COMMITTEE ACTION: Please see Attachment A. PURPOSE: To update the Board about the status of all CIP project expenditure highlights,significant issues,progress,and milestones on major projects. ANALYSIS: To keep up with growth and to meet our ratepayers'expectations to adequately deliver safe,reliable,cost-effective,and quality water, each year the District Staff prepares a six-year CIP Plan that identifies the District infrastructure needs.The CIP is comprised of four categories consisting of backbone capital facilities, maintenance projects,developer's reimbursement projects,and capital purchases. The First Quarter Fiscal Year 2009 Report is intended to provide a detailed analysis of progress in completing these projects within the allotted time and budget. FISCAL IMPACT: Expenditures for the First Quarter of Fiscal Year 2009 totaled $4.014 million.This is 13%of the $30.939 million Fiscal Year 2009 budget. The current Fiscal Year forecast expenditure of $23.653 million is 77%of the approved budget.The decrease in projected expenditures is due primarily to a delay in the 36-inch Pipeline Project (CIP 2009).In addition/the projected start-up time on a few of the construction projects has been delayed due to environmental permitting and allowable work timeframes. ~~.//./. None. STRATEGIC GOAL: The CIP supports the mission of providing the best quality of water and wastewater services to the customers of the District in a professional/effective/efficient/and sensitive manner/in all aspects of operation/so that public health/environment/and quality of life are enhanced. LEGAL IMPACT: None. General Manager P:\CIP\CIP Quarterly Reports\2009\Ql FY2009\Staff Report\BD 01-07-09,First Quarter FY2009 elP Report,(HDB-RR).doc RR/RP:jf Attachments:Attachment A Presentation 2 C:IIR ·1 I~CT: P2210 ATTACHMENT A Informational Item First Quarter Fiscal Year 2009 Capital Improvement Program (CIP)Report COMMITTEE ACTION: The Engineering,Operations,and Water Resources Committee reviewed this item in detail at a meeting held on December 12, 2008.The Committee supported presentation to the board as an informational item. :i"I 'I ""Fi,scal Year 2009 First Qu:arter C~l1rpUghSeptel11ber30,2008) 2 BackgrQund CaRital f;acilities,: RepJac,ement/Renewal: 3.Capital Purchases: The approved CIP Dudget for Fiscal Year 2009 consists of 66 projects that total $30.9 million.These projects are broken down into four categories: €onstruction change orders are at O~090/o~ -$5.8 million $1.6 million 4.Developer Reimbursement:$.6 million Overall expenditures througH the First Quarter totaled $4.014 million which is 13o/~of the Fiscal Year ~009 budget.The current Fiscal Year forecast expenditure of $23.653 million is 770/0 of the approved budget.The decrease in projected expenditures is due primarily to a delay in the 36-jnch Pipeline ~Project (CIP 2009). ,}:CF~i'rst,Quarter Fiscal Ye,ar;2,009 'Re,po,rt, (thtough 'Sepl~rmber,30,~2008). .'".-,-r .-..,....I -.- CIP FY09 FY09 %FY09 Total Total LTD %I~'.'~Description Budget Expenditures Budget LTD LTD Budget Cat Spent Budget Expenditures Spent I- i Capital Facilities $22,912,000 $2,530,0000 11%$135.345,000 $38,185,000 28%I'P 2 Replacement/Renewal $5,~,000 $915,000 16%$31,558,000 $12,617.000 40% t'3 Capital Purchases 1- $1,553,000 $50,000 3%$9.438,000 $3,238,000 34%,."! l 4 Developer Reimbursement $640,000 $519,000 81%$6,420,000 $1,216,000 19% I~ Total:$30,939,000 $4,014,000 13%$182,761,000 $55,256,000 3OOJ'o F •.I ,. MEXICO MAJOR CIP PROJECTS •o P2129 Ground WaterExploration Program ®R2034 Res -860-1 Recycled Reservoir 4.0MG ®R2058.R2077.R2087.R2088 Recycled Water Pipelines G P2009PL-36"SDCWA Otay FCF No.14 to OWD RegulatorySiteeP2143Res-1296-3Reservoir 2.0 MGoP21721485-1 Pump Station Replacement CD R2092450-1 Reservoir Disinfection Facility ®P2185 Res -640-1 &640-2 Reservoirs 20.0MG CD P2191 Res·850-4 Reservoir 2.2MGoP2440SR905utilityRelocations ®P2038. P2356,P2387 12"Pipeline Upsize and Replacement CD P2465 Reg Site Material Storage Bins and Equipment Cover Relocation PROJECT STATUS @ R2053 Reclamation Plant Office Building andoPLANNING- 3 Recycled Operators Offices DESIGN _4 ®R2081 RecPL-20-Inch.944 Zone,Lane Ave-ProdorValleyRdlPond NO.1oCONSTRUCTION- 9 @ R2086 RWCWRF Recycled WaterForce ' Main Upgrade COMPLETED IN USE - 1 ® P S2015 Calavo Sewer Lift StationGlDistrictBoundarya_,_--..----.---~I •P2459 Olive Vista Drive Utility Relocations Major C'IPP·toje'cts Flagship CIP Projects in Gonstrl:Jcfion 850-4 RESERVOIR (P2191) ,,·IP Prol~ot in Construction 640-1 &640-2 Reservoirs (P2185) 7 Notice to RroceeCi was iS$ued'ini'January"2007. c:;pmpletio.,..e~peged,Dec~rnbel:,2008. •;',< Cost:T~e project budg~tis,,$~8~5mnIJonlofwl1ich~~6~6milUon,or 9'3%,~has been spent. L Flagship CIP ProjeGtin;~Cc)'nstructjQn Key o~Qos~ruction of-two 10-MG"pre:,~tressed circul~r resel"\{oirs,al1~ Component:associated "pipinQ. 36-lnchpJpeHne From FCF No.14 to R~egula'torySite Project: Cost:l"heproject budget is $2~.O.mUliollr of which;$~.g~·minionj ofg%has b~en spent.. -.'. Significant Lee~RocOl:ltinues the design of~be alte·rn.ativealignrn~nt. Issues:District continues coordination with Call"rans,C:lty ..QfEI c:cijbn,CUYi;lmaca College,~nd other agencies ~(jJJncorporat~ f;pmments into theg[Qjeqiiesigl:l.; Key Approximately 5rnll~s.of36.-il1ctl pip~lin~for~PQt~"I~,\Nciter Component:fromOtay~s FCF No.·14 to the liegulatorySite•., . P[~paring·gO%d~signclr~""il'Jgs.!for the alter.native alignment.~n~revising'IEC'$design.asappropriate. Cons-ulta~t'Contra_ct Status ,(throughSeR~ember3'O:,2008) CIP Project Title .\Consulfant Opened Original Total Revised Approyed %Change %Contf"i1ct Est.~ No.Date Contract Ch~flge Contract Payme,nt To o'r_ders eomplete ,Camp..' ~~...Amount Orders Amount Date Date CONSTRUCTION SERVICES AS:.NEEDEg ENG DRFTG SVCS RBF CONSULTING 1216/200E 45,Q00,O(J O.Oc 45,DOO.OC 35,129.89 0.0/<78.10/<12131720fl8 P2185 CONST MGMT &INSPECTSVCS RBF OONSULTING 3/29/2001 1,196,7~5.00 O.OC 1,19g735.0'C 1,128,B14.0C 0.0/.94.3%12/31/2PP8 JONES "'-<>IVJ\.<:<>-, P1253 SAN MIGUEL HMA ASSOCIATES 4/20/2006 566,443.78 O.O(566,443.78 538,546.3;0.%95.10/.12l31/2008 I<:<:lI INu &ILAB & SERVICE$SUPPLY INC 1/112008 30,OOO.OC '.~O.OC 30,OOO.OC 4,582.00 O.o/c ,1-5.30/.1f1/20M P2009 36-INCH PIPELiNE !RBFCQNSULTING 2/14/2008 1,08:8,785,OC ~O.OC 1,088,785.0C 83,605.00 0.%7.7'1<'3111201'0 VAt.lEY AS-NEEDED CONSTRUCTION CONSTRUCTION I.' MANAGEMENTSVC§MANAGEMENT 3/5/2008 115,OOO~OC O.gc 175~OOO.00 5,?62.~C ..0,%3.4o/c 6/30/(ZQ09- SEWER-CCTV P1210 INSPECTION Rl,3F CQNSULTING 6/1212008 121,185.0C 0.00 121,185.00 50,000..QC i 0.%41.30/<10'1212'008' DESIGN ::iUUIHt:KN - '--.O~GEOTECHNICAL,.SV~S CALlFORNI'A SOIL 6/301200 150,OOO.OC .O.O(J 1So,OGo.'Oc 45,870.57 0.%30.60/.1/28)2009 HVA(; P2172 1485~1 PUMPSTATIONlHVAC IN,C 9f28/200E 12,330.0(J 0.00 12,330.0C 9,930.0C 0.%80.50/.6/30/20Q9 IAS-NEEDED'ENG DESIGN SVCS LEE &RO INC 4/271200,175;090.00 O.OC 17.5,OOO.oc 149,461.2a Q.%85.40/<6/3012009 ::>IMUNWUN{:; P2172 ARCHi'fE€1URAL SVC ENGINEERING 4/27/200'54,7155.0C 3:3.75.0C 58,140.0C 54,J21.25 5.8o/c 93.4%8/30/20m) NOLTE .It:~ P2191 850-4RESERVOIRSTRUCTURAL INC 1217/2005 ~S,695.0~O.OC 15,695.0C 10,745.00 0.%68.5%§1=t0/2009 It"L-;;K)-IM,;H,::i1Jl,;VVA U IAY t"l,;t"::iAN UIt:{:;U bUUNI 1 .....' P2009 NO 14 WATER 5/10/2001 £20,000.OC a.oc 620,000.00 125,OOO.OC O.·j,20.20/<3/1/2010 6 P2009 36-INCH PIPI;~INEVALUEENG:ASSOCIATES INC 7/31/2001 107,138.0C O.OC 107,13~8.0C 80,584.1 0.%-'75.2%3/30/200~ ~ AS-NEEDEDELECT ENG SVC;S PARTNERS lNG,THE 8/16/2007 100,QQO.OC O_OC l'0.0,000.00 52,125.0C Q.%52.1°;'6/3012009 ~AS~NEEDED ENG DESIGN SVCS LEE &RO INC 1213/2007 17;;.OOQ.OG O.OC 175,000..00 15B,481.9 0.0/<90.6.0/<12/3/2009_. AS-NEEDEI;)E/'l~DESrGN SVCS LEE &RO INC 9/221200f 5M,183.GC O.OC 580,183.0Q O.OC 0.%0.0/,9/30~2010 AS-NEEDEIJ EN~DRFTGSVCS J.C.HEDEf\l 6/30/200f 45,ooo.m:10,275:00 55,205.QO 50,aoo.oc 1R6%91.%61S0/290!,l ~AS,NEEDEID ENG ORFTG SYCS JeC HEDEN ,5/16/200 52A8TOC 0.00 52,487.0C SO,,273.0C 0.%96..%12lS1729Q,9 .~.1Jt:::>I{:;N &I P2009 ENVIRONMENTAL SV&:S IEC 10119/2QOE.1,3GS,80B.OC 4,300.00 1,358,108.Q~1,080,28&.Oz 0.3%85.·;'f}/30/2e1Q ~r (Cons:ultant Contract Status continued) CIP Project Title ~Consultant ~pened Original Total Revised Approved %Change %Contraet Est. No.Date Contract Change Contract Payment To Orders Compr-ete Compo .Amount Orders Amount Date Date ENVIRONMENTAL IBRG P2143 12%-3RESERVOIR ENV SVCS INC 7/28/20DE 125,OOO.OC 0.00 125,eOO.Oc 90,669.7E 0.%,.73.%12131/2009 IJUNt~~•.~ ENVIRONMENTAL SVCS ASSOCIATES 8/29/lIOOE 300,OOO.OC 0.00 300,OOO.OC 236,929.44 i:0.%."~.79.0/.6130/201;.1 IUF THE REcaNP1253PLAN 4t30/200E 270.8~"3.OC 0.00 270~8~3.0C 1,808:0C ...O.i'o 0.7%13/28/2011 PLANNING ~."UKt P21.85 640-1 RES.ER-Y.OIR -ENGINEERING 9/14/2004 722,000.0.0 125,000.OC 847,QOO.OC 839,398.1~'14.8AIo ,99,H~12/3-1/2008 [RENDER-5D MWH AMERICAS INC,12/7/2005 2s,OQO.OC 25,0Cl0.oc 50,DOO.DC 21,9@5.6~50.0/.43.8%6/3012009 R1210 2009 MASTER PLAN UPDATE PBS&J 9/4/2007 4!t9,74!'>.QC O.OC 499,74.8.0C '275,43S.34 ,Q.%55.1%Sf712009.--ItK __,__, R2Q8~STUDY PBS&)12/4/20Df 149,S95.0C O.OC N9,595.0C 75,721.64 9·%Stl.6%6/30/2009 ""I"'\-Mlrr P1043 PROGRAM ASSOCIATES 11/20/200 25D,OGO.GC O.DC ?50,ODO.OQ 126,099.21 0.0/.,)50'.40/.11/20/2009 'YE::'""1'1 ,.. P1210 ASSET MANAGEMENT PLAN ENGINEERINGINC 1f141200E 194,280.0C ..0.00 194,~80.0D 113,369.8<0.0/.58.4%6/30/2009 PUBLIC SERVICES BOYLE ..".~'.~--;.•t=-F: \RECYCLED WATER PLAN ENGINEERING CHECKINGSVCS CORl?ORAnON 7/2l/200E 25.0,000.00 30,000.OC 280,OOO.OC 175,03&.21 c'1~!-7%62.5%12/31/2008 BOYLE ENGINEERING .P143~RECYClED WATER PLAN SVCS CORPORAnON 9/5/200f 30D,OOO.OC D.OC O.OC 119,741.5f 0.%39.%9/4/2009 BOYLE..-iENGINEERING P1438 POTABLE E'LAN CHECK CORPORATION 12/11/200f 150,OOO.OC .~O.OC ....O.OC 38,454..35 0.°1<.26°1<1273ti20.o8 -r 10 June 2009 January 2009 January 2009 February 2009 December 2008 December 2008 Constructio-n Contract Status (through September 30,2008) ORIGINAL TOTAL REVISED % CONSTRUCTION CONTRACT CHANGE CONTRACT TOTAL EARNED OF CHANGE CONTRACTOR AMOUNT ORDERS AMOUNT TO DATE ORDERS· P2185 640-1 &640-2 Pacific Hydrotech $24,894,000 ($1,638)$24,892,362 $22,453,855 -0.01%98%Reservoirs Corp 850-4 Reservoir Spiess Const Co $2,566,300 $0 $2,566,300 $460,606 0.00%18% PL-12 Inch Upsize Arrietta Const Inc $1,688,022 $18,383 $1,706,405 $1,185,124 1.09%40% R1081 20-lnch Lane Avenue ARB $660,256 $0 $660,256 $521,264 0.00%79%Conversion RWCWR Office Building &Meter Shop Telliard Const $275,800 $10,617 $286,417 $125,110 3.85%44% Remodel RWCWRF Force Main Arrieta $844,485 $0 $844,485 $0 0.00%5% March 2009 October 20085% 24% 0.00% 0.00% $13,500 $53,000 $24,812,459 *Change orders for projects this fis'cal year are below·the industry ~verage of 5-120/0. P24651P Regulatory Site Fox Construction $225,000 $0 $225,0002466MaterialStorageBins S2015 Calavo Sewer Lift NEWest Const $267,900 $0 $267,900Station TOTALS:$31,421,763 $27,362 $31,449,125 12327150 Expendltu res (thro'ugh S~ptember "~el,20G8) ($000) N09 FY09 Percent Total LTD.Pe!centCurrentI?roteet FY09 Remaining FY BudgetSpont Total Project CIP No,Description Manager Budget eXP.l'ldiCur<llll$09 Budget Through'Budget LT.DExpeflUl5 Remaining BUdget Comments Through 09130108 09J30/08 Balance spent CAPITAL FACfUTY PROJECTS PL -36-loch,SQCWA Gtay FCF No.14 toRegulatory 1"2009 Site Grunow 8.000 271 7.129 2,02.1 19979 9%All 60%de ' n submittedtor review. PL-16-lnch~1296 Zone,MelodyRead - 1"2033 Cam Presilla 2 0 2 5 1.821 P2031 Res-980-3 Reservoir15MG 0 0 0 542.13.663. PL -12-lncb•.eVil ZOnE!,Jamacha,Hidden Mesa,and 1"2038 Chase U >Sim and Re Iacemenls 900 192 708 21%1,085 1.315 45%I?ro'under constnJclion, 1"2040 Res -1655-1 Reserv.oir.O,5 MG 1 1 0 100%478 1,577 23%Develo rdriwn, Gl'oundWate.r'devek>pment planningeffOl1:5 continue to tocus on the Mib'dle SWeetwater:River Concept,the O.~ay River Demineralization ...~~Ibility Study (P2462),and SanDiego Fomratfon Groundwate?Feasibilit{Study(P2467) 1"2129 10 2 8 20%560 1,970 22%in eOn'nction wiIb-SWA.• R21~3 1900 78 1,822 !l%547 3,093 '(5%Pi:o~advertised tor Bid. 1"2172 1125 51 1,074 5%472 1,903 20%Bidd'com Ieted. 1"2.185 3,900 1,370 2,530 35%26';632 1,868 93%Pro'ec1 underconstruction, 1"2190 5 0 5 0%3 2.25 1%Develo rdriven. 1"2191 1950 17 1,933 1%1,350 1,900 42"A.Pro'ect:underconstruction. P2258 0 -1 0%2,083 5722 1"2267 0 0 0 0%234 111 P2318 200 3 197 2%60 541 Res -DorchesterReservoirand PumpStatio" 1"2370 Demolition 0 0 0 0%13 137 9%On HoJil-Low riori PL -12-ln<i;h.832 Zl'lOe.Steele Canyon Road -Via P2387 Caliente/Cam Braden 500 1,3 487 3%143 441 .24%Pro'actundercoostruction. Pending the outcome ofthe joint-SWAlOtaySluily Otay RiverGrounllwater Well (P2462.),envir<:>nmentaland planning wor!<may P24SO'DemineralizalionlOevelo ment Peasle 115 114 1~fc 4 4,996 0%be In,0 occur late2009. CommentS' LTD Percent BUdg"t $p,en~ j5 9 312 199 156 186 6500 Tolal Remalt!ing Balance o 4 10 64' 64 21 2\) 10 13 199 128 ao 3 ·21 15 20 15 10 150 220 150 FY 09 Buaget p-roject M'anager Grunow Peasl"e Peasle (Expenditures continued) ent CAPITAL FACILITYPROJECTS P2.460 P2462 0ta RiwrCeminecallZalion Feasibil'Stud G,urrent CIF.!110. P2451 P2467 Stud Peasle 400 3 397-3 1597 P2'4.,1 Kenned 5 '3 2 3 297 150 0 150 0 400 50 2 4a 2.198 100 0 100 0 100 50 Q 50 {I 50 100 0 100 0 100 acemerrt 250 '1 249 1 449 104 14 "90 15 3:785 'Gl'Unow 10 a 10 0 2:000 Braden 50 48 2 365'13.0 74%Pro"ea:under construClioIL R2077 :Grunow 200 16 184 86 4014 2%PDR a1SO%'ted b Lela &Ro. R2081 Ka 590 250 340 844 246 n%Pr underconSll:udii:ln. 13 .lee&Ro. Comments 13%Construclion contractawarded. 14 Substantiallycomplet&.Pending 97%reimbUlSefnel1ts to 00 , 80%P 'eelunderconstruction. Project on-going and orl-track,final report 54%1109. 3% 3%'PDR at90%ared b Lee &Ro. Theinstallation ofnews.ecuirty cameras in the Iobpyand Admin bldgparking planned. PurcfiaseofNVR-serversis being done this 78%2 atr FY 09. Projectongoing and ontrack,expect 100% 56%ex nse-tlvou h FY09. 0%Caltfansdriven. 1%Scbedulildfor FY093rd uarter. The RMC'ConsultantMaR StudyeffOrt was completed.The City ofChula Vista and Otayare developing a scope ofworkand RF!P.fo focuson the tr~tmentfaeility:and 00/0 relatedIe uirements. Boam Awarded project to NEWest 19%construdloo. Project on"9oing and on track,expect 23%100%50thro -FY09. 29%Constructioncontract awarded. Expenditure tYPically is liilled-by SVSD in 15.%tl'litd uarterofthe fiscal Projecton-going and ontrack.expect 15%100%e 50 h FY09. 99%Uti ation settled.CIP10 close. -4'1%Constfuctioo contract awarded. Substanlially Complete.Pending 110%reimbursements to Ota _ 4%~QR at9.0%r LTD,PercentBUd~t' Spent 92 929 32.2. 18 287 688 23 295 500 672 -248 160 1.92.3 1,458 5.000 1.232 2.424 8,705 3.23j ·1.385 Total Rema~ning Balance o 3 o 158 108 42 22 2.15 n 655 847 231 983 371 422 1.566 2017 2708 1.030 1.572 84 5 93 42 6 63 323 151 687 234 108 233 270 425 879 967 4,919 1,169 4 o 2 17 63 18 16 o 18 6.2 46 30 17 58 81 95 33 4]1 915 2,530 FY09 PercentExpe~dO::ur6S Remaining FY BudgetSpent ThroughO9lJOf88 09Budget :;:~~; 170 169 250 705 100 750 5 81 324 50 10 100 110 100 430 925 520 300 1000 5,834 12.50 22.912 FY09 ,Buliget Grunow Coburn-Bo Braden P,roject Manager Grunow Cudal Braden Rahders Keoned Total: Henderson Henderson Henderson Peasle: Braden Grunow Kenned Braden Braden ,Description R2091 RaePS -944,,1 2 RecPL -20-lnch.860 Zone,County Ja~-Roll R2088 ReservoirJ860-1 Reservoir PL -12-lnCh.803 Zone,Jamul Drive Permastran p2356 Pi line Re cement MAINTENANCE RENEWAUREPLACEMENT RecPL -20-lnch,944Zone.Wueste Road· R2087 a Ota WTP R2.089 North DjstriCt Rae Total Capital Facilities Projects Total Maintenance 52016 SolarRaneJ Installation Phase I P2366 APCD F.l2093 MBR C'ofChulaVista R2.092 Dis-450-1 ReservoirElisffifectJon Facir P2382. Current CIP No. 520j5 Caiavo IdfISJlitiOo Re lacemenl SVSDOutfall arid RSD Repla<;emeol<and OM S2012 Reimbursement P2458 AMR ManuaLMeter Re ment RWCWRF Force MainAirVac Replacements and R208&Road 1m l:O\Ieffients ;•.. FY09 FY09..Percent Total liTO PercentCurrentProjectFY09RemainingFYTotalProjectDescrip~on &penditur8$8udget Spo.nt LTO:ExpensG$Remaining B"dget CommentsCIPNo..Manager Budget ihrough-09f3OI08 09Budget Through Budget Balance.Sperit ".~09/30/08 CAPITAL.PURCHASEPROJECTS R@uestsTorquotescurrently being 1"2282 Vehicle CapitalPurchases Ponas 228 0 228 0%1.579 1.110 ~9%advertised. 1"2285 Office EQuiomentaod Fumiture-CaoilaJ Pua:hasas BeD 20 0 20 0%392 184 68%Not.anexnendi!ure forFY2009 vet. 1"2286 Field .EQuipment CapitalPUlChases Porras 45 0 45 0%629 532 54%fuel island!lporadesliD beina evaluated. P2443 Information Techl1olOOv Mob~e serviCes "'--'-Stevens 250 .0 250 0%482 1.020 32%OR 1"2461 ReCOrds MaMQeinent SYStem Uporade r Jenkins 50 7 43 14%113 37 75'}'..Remainioo budoettoDe scent FY09. Expected to use al/ofthe Pr09 allocated 1"2469 Information Technoloqy Network.and Hardware Jenkins 500 5 495 1%5 1,895 0%bUdaeL 1"2470 Application Sv~emsDevelopment and InteQration Stevens 380 88 342 10%38 1342 3%Plbiects In plannlna pl)ase... We are in the Jilrocess ot receiving quotes. P2478 Administlatloo Buildlna Enalne/Generator Set Anderson 80 0 80 0%0 80 0%FIlls·wm take a couole of mootbs.- Total Capital Purchase Projects Total:1,553 50 1.503 .....-;jJ; I ~""-~ DEVELOPER REIMBURSEMENT PROJECTS c ,. PL-16-lncn.711 Zane,Birch Ro.ad SR Theprojectis completed,Reimbursement P2134 125/Eastlake C.harles 200 185 15 93%185 25 88°/"Will be processed in FY09. Three prejecls with this CIP.All complete PL --16-lncn,980Zone..OlympicParkway-East and accepted,awaiting reimbursement P2367 PaJomar/Eastlake Charles 0 0 0 0%235 1.265 16%-reQuest PL -12"10 16"Oversize,803 Zone.Dehesa Road - ( Projectaccepted.Potential litigationof P2414 Qehesa Meadow/OWD.BndV Charles 10 0 10 0%142 11 93%claims. RecPL -12-lnch•.944 Zone.Birch Road -La The projectis completed.Reimbursement R2033 MedialEastlake Charles 330 325 '5 98%325 5 980/.lIliII beDroeesse'd in FY09. RecPL -16-lncli,860 Zone,AirwayRoad -Otay In plannlna phase.fR2058MesalAItaGrunow1009919%328 2,672 11% RecPL-24-1nch,680 Zone.OlympicParkway-VHlage R2082 2/Heritaae Chanes'0 0 0 0%0 801 0%Proiectstarted. RecPL -20-fnch,680 Zone,Vinage2 •HeritaQ?JLa ...c R2084 Media Charles 0 0 0 0%1 425 0%Proiectstarted.--~ Total DeveloperReimbursement Projects Total:640 519 121 ..'~_.L...~'--.~ .-I I I .r.',;.'j'~' GRAND TOTAL $30,939 $4,014 $26,925 ;'0'.~ "I .~-~ (Expenditures c6nti~lu'ed) e 15 AGENDA ITEM 22b TYPE MEETING:Regular Board SUBMITTED BY:Armando Buelna ~ STAFF REPORT MEETING DATE: W.O.lG.F.NO: 1/7/09 DIV.NO.All APPROVED BY: SUBJECT: Communications Officer Drought Communications Plan GENERAL MANAGER'S RECOMMENDATION: That the Board of Directors receive the Otay Water District's draft Drought Communications Plan and provide input on the Plan. PURPOSE: To present the Board of Directors with a plan containing recommended actions the District can use to:inform customers about mandatory water restrictions and when those restrictions will take effect;advise customers of water conservation practices they can employ to reduce their water use and lessen the impact of drought rates;and,help the District achieve its water conservation goals. COMMITTEE ACTION: See Attachment A BACKGROUND With the ongoing drought in much of the Southwest and pumping restrictions remaining in place,the potential for mandatory water restrictions in 2009 is becoming increasingly likely. While the District continues to make every effort to advise customers of the worsening situation,staff feels additional steps can be taken.The attached Drought Communications Plan puts in place the tools,messages,and tactics,ready to deploy, should they become needed. In the customer Pipeline newsletter,in bill inserts and bill messages,and in other District publications,the worsening water situation is frequently noted.Water conservation tips, programs,and promotions are used to advance conservation.While these steps are important and contribute to the District's overall conservation strategy,these measures may not be enough FISCAL IMPACT: should Level II or Level III drought stages come to pass that require all customers achieve 20%to 40%water use reductions. The Drought Communications Plan looks at the range of possible communication tools that exist,internal and external needs and opportunities,and sets forth a plan to reach out to our various community stakeholders,customers,and audiences. The philosophy behind the strategy is to make conservation activity positive rather than punitive.The messages to be used praise and acknowledge efforts to conserve water.They also provide useful information about the water shortage,and deliver useful,easy to understand conservation tips. The Plan utilizes existing tools such as our Breakfast and Briefing meetings for local elected officials.These meetings are extremely useful to communicate with our community stakeholders and build ongoing relationships and rapport.In addition,Conservation staff will continue meeting with homeowners associations to promote water conservation.The Speaker's Bureau will also be utilized to reach out to service clubs and community groups. In addition,the Plan identifies new communications techniques such as expanding the auto-dialing messaging program,email messaging,intelligent bill inserts,and moveable/changeable mobile signs.And,recognizing the challenge recycled water may pose,the Plan includes a component to raise awareness of the important role recycled water plays in maintaining public parks, open space,and common areas in those communities where it is available. -------~e~7 Developing key messages,script writing,press releases and graphic design can be accommodated under the existing agreement with Marston+Marston.However,staff will return to your Board through the budget process with costs for implementing other elements of the program such as expanding the auto-dial program, moveable/changeable mobile signs,printing,postage,graphic design,or other related costs. LEGAL IMPACT: None. yGeneral Manager Attaclunents Attachment A -Committee Action Report Attachment B -Draft Drought Communications Plan ATTACHMENT A SUBJECT/PROJECT:Drought Communications Plan COMMITTEE ACTION: The Finance,Administration &Communications Committee reviewed this item at a meeting held on December 9,2008.The following comments were made: I~jI:Iir: r.·~ r • • • • • • Staff is presenting the Drought Communications Plan which has been developed to communicate to the public the drought situation should a Level II or III drought watch be called. Staff wishes to obtain the committee's feedback on the direction of the plan. The plan will put into place tools,messages and tactics to communicate to customers the need to reduce water use by 20%to 40%. The goal of the plan is to communicate behavioral changes to the public that they must make to accomplish the savings.Communications/information will be emailed to customers,placed on the District's website,called to customers via the auto dialer,placed in the message section on water bills,forwarded on inserts in customer water bills,etc. Another element of the plan is to recognize and be supportive of customers for their efforts rather than being punitive to encourage conservation.Most of the conservation messages have used scare tactics and it was felt that this practice was not working. The positive message tools will include: • • • • • • • o Thank you door hangers and cards letting customers know that the District appreciates their efforts to conserve. o Yard signs recognizing customers who install drought tolerant landscapes. o Water-wise window stickers A logo has been designed,the "Water Ambassador,"to brand the message.The logo is a water drop figure with a tape measure tightening around its waist. Field staff will be provided Water Ambassador Kits with Drought Information Brochures and talking points which they can hand out to the public. The plan includes placing editorials/commentaries regarding what the District is doing to conserve (walking-the-walk) through press releases. The plan will also address communicating the use of recycled water to irrigate public and common areas as an important part of conservation.This will help stop criticism when these areas are lush and green during higher drought levels. The Plan also includes an objective to gather District customer email addresses.Email addresses will be gathered through a High-Efficiency Washer Giveaway contest. Customers who register their email addresses on the District's website will be entered into the drawing.It was discussed that approximately 89 to 90%of customer accounts have telephone numbers listed. There was discussion that when there is a dramatic change, that public opinion could be forceful and dissatisfaction should be expected.The District needs to be ready to respond so the customers do not get too frustrated.It was indicated that the Drought Communication Plan is geared to getting the message to the public in advance so that they are informed and can modify their water use as needed. District customers Joe and Clementine Whelan of Spring Valley attended the committee meeting and wished to comment on the drought plan.They indicated that they appreciated hearing the District's plans.They stated that they felt that the public needed more of a push and that the conservation message needs to be communicated better.They ii~' fIt ~. noted water waste in their own neighborhood and asked the District to follow up on a leak at 10918 Avenida Roberta, Spring Valley. •It was indicated that the plan should also address how the District should communicate builder offsets to the public when building starts up again. •The plan should also include information on the rate calculator and how to communicate its availability to the public via a link in an email,bill message or insert,etc. It was noted that the District is the only agency at the moment that provides a rate calculator for their customers. •The committee suggested that the.drought and conservation information be placed on the District's fleet vehicles (vehicle wraps)to serve as a roaming bill board.They also suggested that staff animate the Water Ambassador logo and place photos of District customers'water-wise landscapes in the customer Pipeline on a regular basis. •The committee suggested that the Water Conserving Landscape sign's be provided to high profile customers such as schools,malls,etc.Also,it was suggested that the District ask schools to put the water conserving message on their bill boards. • • • The committee inquired about a phone number for reporting water waste.Staff indicated that a number will be available on the phone system and the District's website. Staff will be discussing this issue in a meeting scheduled next week. Staff is also researching the possibility of outsourcing the enforcement of the drought level restrictions ("water cop"services)Currently,the water rates will serve as the penalty. The committee requested that staff include the "talking points"within the Staff Report. The committee supported staffs'recommendations and presentation to the board as an informational item. Otay Water District Drought Communications Plan December 2008 OTAY WATER DISTRICT DROUGHT COMMUNICATIONS PLAN AREA GOAL ACTION STRATEGIES TIME-LINE GENERAL Create behavior-1 Develop Key Messages for changing campaign Target Audiences messages and identify 2 Website Updates tools to be used to best 3.Explore Utilizing communicate those Portable/Changeable Roadway messages.Message Signs Similar to Amber Alert signs but not used on freeway 4 Printed Collateral: a)Door Hangers b)Water Ambassador Yard Signs c)Water Ambassador Cling Stickers d)"Drought Timeline" e)Comprehensive "Water Ambassador Kit"for Field Operations Team-see below f)Water Ambassador Magnets g)Squeeze toys Dec 08 Ongoing Level II or III Jan 09 2 OTAY WATER DISTRICT DROUGHT COMMUNICATIONS PLAN AREA RATE-PAYER SUBCATEGORIES •SINGLE-FAMILY •MULTI-FAMILY (HOA'SAND MANAGEMENT) •COMMERCIAL •INDUSTRIAL •CONSTRUCTION /AG •PUBLIC AGENCIES GOAL General communication tool goals and strategies will be applied to each target audience. ACTION STRATEGIES 1 Printed Collateral: a."Thank You for Conserving" cards b.Drought Update quarterly print and e-newsletter c.Bill Inserts (include Intelligent Inserting) 2 In-house Auto-Dial Drought Messaging Campaign to "high water-users" a.Script writing/Recording b.IT ticket c.Execution 3.Call-Em-All auto-dial drought messaging campaign a.Script writing b.Coordinating lists and actions with external company c.Recording d.Execution Community/HOAs/Others TIME-LINE Jan 09 Feb 09 Feb 09 March 09 April April April TBD Ongoing 3 OTAY WATER DISTRICT DROUGHT COMMUNICATIONS PLAN AREA GOAL ACTION STRATEGIES TIME-LINE Conservation staff will meet with HOAs,landscapers,and other groups to advise them about the drought/water shortage situation and deliver water saving tips and Ongoing information on conservation programs. OPERATIONS'AND CUSTOMER SERVICE WATER AMBASSADOR KIT This kit will be created for operators in the field and customer service to equip them with any positive reinforcement materials if opportunities arise where they may need to distribute drought communications This kit will include: •Drought Info Brochure •Water-wise window stickers •Door Hangers Water Conservation rewards e.g.Water- Wise car wash coupons March 09 DEVELOPING AN UPDATED EMAIL DATABASE LOW WATER-USE CLOTHES WASHER GIVEAWAY: This is a contest we will use in order to gather rate-payers'email addresses. 4 OTAY WATER DISTRICT DROUGHT COMMUNICATIONS PLAN AREA GOAL ACTION STRATEGIES TIME-LINE The contest will be rooted on-line.Rate-Payers will be driven to the website where a registrant form will be filled out and email addresses will be captured.The give-a-way should be advertised throughout the end of April 2009,culminating in a drawing May 2009. Advertising for this contest should include:Newsletters,bill inserts,website, and on-bill printing. 1.Jan 09 Registration Form and announcement on-line 2.Jan/Feb 09 Advertise in Newsletter 3.Feb/Mar 09 Bill Insert 4.May 09 Give away GOV'TI CIVIC ORGS To establish strong relationships with all government and political leaders. 1.Drought Briefing Booklet This booklet will include: March 09 To equip all government------------------ ,/Overvzew of Current Drought 5 OTAY WATER DISTRICT DROUGHT COMMUNICATIONS PLAN AREA GOAL ACTION STRATEGIES TIME-LINE community leaders with the communication tools they need to communicate with constituents Levels and descriptions ./Any affects on rate- payers in the area ./Speaking points to communicate with constituents and community 2.Breakfast &Briefings March 09 This event will be held as aformat to inform the leaders ofthe community of the drought levels and actions to take.Briefing Booklets will be distributed here. 3.Speakers Bureau The Speakers Bureau will be utilized to 6 OTAY WATER DISTRICT DROUGHT COMMUNICATIONS PLAN AREA GOAL ACTION STRATEGIES disseminate information to service organizations and other appropriate groups. TIME-LINE MEDIA To effectively communicate key drought and conservation messages to strategic public audiences. To position OWD and its rate-payers as leaders in conservation efforts and drought management. 1.Develop a bank of releases that communicate key messages,drought announcements,and milestone events. 2.Develop a series of commentaries to reflect key messages and place in strategic publications within the community a."State of Our Water" byOWDBoard Director -author according to district served by publication Feb 09 March 09 7 OTAY WATER DISTRICT DROUGHT COMMUNICATIONS PLAN AREA GOAL ACTION STRATEGIES TIME-LINE RECYCLED WATER To develop greater support for the use of recycled water,recognition that it is being used for irrigation, and to prevent misunderstanding, concern,or confusion over its use during drought. 1.Develop commentaries Feb 09 in the Star News and other Chula Vista based publications that remind customers about the use of recycled water in their community and that this supply is drought proof Spring 09 2.Add recycled water facts or article to newsletter June 09 3.Develop more visible recycled water signs 8 OTAY WATER DISTRICT DROUGHT COMMUNICATIONS PLAN 2009 ••• I •• SMTWTFS 1 2 3 4 5 6789101112 1314151617181 20212223242526 27282930 SMTWTFS 1 2 3 4 567 8 9 10 11121314151 17181920212223 24252627282930 31 F S 1 2 3 4 567 8 9T0111213141· 16171819202122 23242526272829 3031 F S 1 23 4567891 o 11 1213J4 1516 1 7 181920212223 2 4 252627282930 3 1 2627 SMTWTFS 1 2 3 567891011 1213141516171 19202122232425 262728293031 April 2009 March 2009 February - October 2009 January 2008 January - February 2009 Ongoing March-April January -May 2009 March 2009 April-'---October 2009 February -March 2009 General Communications: •Develop Key Messa es In-House Auto Dial Conservation Campaign General Communications: •Website Updates •Printed Collateral •HOAs/Speakers Bureau •Recycled Water Clothes Washer Giveaway (deve1opinB an email database) Operations Team Water Ambassador Kit Call-Em-All auto dial Drought Messaging Campaign Media Relations Government!Civic Organizations •Drought Briefing Booklet •Breakfast and Briefin s 9 OTAY WATER DISTRICT DROUGHT COMMUNICATIONS PLAN •SMTWT F 5 123 45678910 11121"3141516 H 18192021222324 25262728293031 SMTWTFS 1 234 567 891011121314 15161718192021 22232425262728 2930 •• SMTWTFS 1 2 3 4 5 6 7 8 910 1112 13141516171819 20212223242526 2728293031 10 AGENDA ITEM 23 STAFF REPORT January 7,2009TYPE MEETING: SUBMITTED BY: SUBJECT: Regular Board Meeting Mark Watton, General Manager General Manager's Report MEETING DATE: W.O./G.F. NO: N/A DIV. NO. .N/A GENERAL MANAGER: FLAGSHIP PROJECTS: Update on the design of the 36-Inch Potable Water Pipeline from FCF #14 to Regulatory Site (CIP P2009)for the month of November 2008: •Lee &Ro submitted the 100%design plans to the District for review. •Staff worked on a letter agreement with the San Diego County Water Authority to allow the District to make a temporary reconnection from Flow Control Facility #14 (FCF) to the La Mesa Sweetwater Extension (LMSE)to maintain service until the 36-inch pipeline is connected.This letter agreement will be submitted for the General Manager's signature in December. •Project design is scheduled to be complete early January 2009 and the project will be advertised for bid late January 2009.Project award is expected in April 2009. Update on the 640-1 and 640-2 Reservoirs Project (CIP P2185)for the month of November 2008: •The project is 100%complete. •Project closeout is in process. ADMINISTRATIVE SERVICES,INFORMATION TECHNOLOGY AND FINANCE: Administrative Services: Human Resources: •Human Resources staff attended the Annual Legal Update with Best,Best and Krieger for updates on any important case law and legislative updates on December 3,2008. •The District is pleased to announce the upcoming Employee Recognition Program to be held on January 21,2009 at the Cottonwood Golf Club. •Human Resources staff conducted a review of several different vendors and has selected to work with NeoGov in the implementation of an on-line applicant tracking system.NeoGov is used by several public sector employers including City of Poway and San Diego County Water Authority.The system will enhance the application process and records retention for the recruitment and selection process.The project is scheduled to be completed by March 2009. Purchasing: •Work continues in review and retrofit of landscaping and irrigation systems at District facilities.The goal is to make sure the District is setting an example In conserving water at District facilities. •There were 110 purchase orders processed in December 2008 for a total amount of $2,155,466.13.Included in the total is a purchase order in the amount of $1,530,500.00 for the construction of 1485-1 Pump Station Replacement project (P2172),as approved by the Board on October 9, 2008. Safety &Security: •Safety Committee -Completed a Safety Committee meeting on December 17,2009,covering the following topics: •Review of member and Committee responsibilities •Summary of 2008 safety injuries and safety incidents (vehicle incidents) •Safety Programs:Assigned program reviews and updates •Safety Training Matrix 2 ii~I 1. 1 .( • • • • • • • Incident Report Training Driver Safety Training Review of Smoking Policy Safety Inspections Fire Inspection Results: Respiratory Program Emergency Preparedness Schedule fire drill Water Conservation: •Water Conservation Best Management Practice (BMP) Revisions -Staff attended the California Urban Water Council's December meeting and voted on the draft revisions to the BMPs.All of the draft revisions easily passed. •The District attended multiple meetings to review and discuss the DWR's revisions to the Model Landscape Ordinance.The Water Authority will be sending out a comment letter by December 30,2008. •School Education Program -Six school garden tours were conducted by the Garden in December.Eastlake,Liberty and Rancho San Diego Elementary Schools each had two tours this month at the Garden.A total of 300 students and 49 adults attended these tours.Letters will be sent out in early January to again promote the tours and other District school education programs. In£or.mation Techno~ogy and strategic P~anning: •IT continues to make improvements in Otay's core billing processes.New error checking and quality control procedures are being used in the testing of the customer rate changes scheduled to begin in January.Billing testing was completed early and is allowing for added review of billing changes.Also,automation simplyfing billing processes is in final testing and looks very promising. •IT is implementing a new Eden module for fixed assets. This will allow us to retire our last legacy system from our previous system architecture. •IT,in conjunction with Customer Service,is implementing new hand-held meter reading equipment from ITRON.Units are expected to be in the field by January 1,2009. 3 •IT developed a rate calculator for the District website. This calculators allows customers to see how the rate changes implemented in January will affect their bill amount. •IT finalized a contract with Ikon Inc.to implement new records management software.We will also be revising the records management business process to ensure critical documents continue to be properly stored and indexed for easy on-line reference. •GIS has updated the ortho-photographs of our District. These more accurate photos have been re-shot in those areas where we have had the most change in the last several years. Finance: •Web Payments - A surprisingly large number of customers have used the District's website to make bill payments over the past three years.Approximately 12,000 of the 50,000 customer accounts have used this service (22%), while only 11%use this method on an ongoing basis.This shows great potential for this low cost method of bill payment.In addition,with these payments the District has access to the customers e-mail addresses.While the District has not yet requested permission to use this e- mail option to send communications to our customers,this shows great promise for the development of this cost effective method of communication. •New Rates -The first bills with the new rates will be mailed on January 4,2009.Staff is gearing up in Customer Service for the many questions that may arise from the new rate structure.Staff is also expecting a second wave of questions in late spring when water usage increases and the full impact of the rate changes are seen by the customers. •Rate Calculator The rate calculator is currently available on the District's website.Using this tool, customers can enter their account number and their desired monthly water usage and see how much their water bills will be under the new rate structure.A link is also provided so that customers can see the information that was sent to them on the 218 Notices.Here,if they have more detailed questions,the customers can see 4 exactly how the rates have changed.Staff is also developing an additional aspect of the rate calculator, which will show what their bills would be under each stage of a drought.This is an excellent communication tool that will promote conservation in this time of drought. The financial reporting for November 30,2008 is as follows: •For the three months are total revenues of of $27,903,630.The $328,473. ended November 30,2008,there $28,232,102 and total expenses revenues exceeded expenses by The financial reporting for investments for November 30, 2008 is as follows: •The market value shown in the Portfolio Summary and in the Investment Portfolio Details as of November 30, 2008 total $78,236,870.10 with an average yield to maturity of 3.319%.The total earnings year-to-date are $1,157,507.40. ENGINEERING AND WATER OPERATIONS: Engineering: •850-4 Reservoir -RSH completed the installation of underground water and storm drain piping.RSH started the construction of the ring wall.The reservoir is for increased capacity in the 850 Pressure Zone,as required by the 2002 Water Resource Master Plan.This project is expected to be completed in May 2009.Project is on schedule and on budget.(P2191) •12-Inch Pipeline (Three Amigas)Projects -This project consists of upgrading and replacing existing 12-inch pipelines in the Rancho San Diego area because of the size,age,and the need for increased fire flows.These areas include Chase Avenue/Fuerte Avenue,Hidden Mesa Road,Jamul Drive,and Steele Canyon Road.Arrieta Construction has completed this project.The acceptance letter is being processed with the Notice of Completion. This project was finished on schedule and on budget. (P2038) •20-Inch Recycled Pipeline Conversion -ARB,Inc.(ARB) continues with the conversion of a 20-inch potable 5 pipeline to a recycled pipeline in Chula Vista within the District's use area.Project is 92%complete.This project is expected to be completed in February 2009. This project is on schedule and on budget.(R2081) •Calavo Sewer Lift Station -NEWest Construction continues with the replacement of the Calavo Sewer Lift Station. The wet well and underground force main piping has been installed.This project is expected to be complete by December 31,2008.This project is on schedule and on budget.(S2015) •RWCWRF Forcemain/Air Vac and Road Improvement Project - The District received a Take Permit at the end of November from the United States Fish &Wildlife Service (USFWS)so that work could begin on this project.The Permit was issued after a low-effect Habitat Conservation Plan was submitted and approved by USFWS.The Permit allows for impacts to the California Coastal gnatcatcher and Quino checkerspot butterfly during the construction project.A biological monitor is required on-site during the project to help monitor and reduce these impacts. (R2086) •Water Resources Master Plan and Program Environmental Impact Report (WRMP/PEIR)-The Public Scoping Meeting for the PEIR was held on November 13,2008.A Notice of Preparation was sent via PBS&J for publication in the Union Tribune and the Daily Transcript.The District sent a Notice by Mail to all Community Planning Groups, the County,all Water Districts,the County Water Authority,etc.Four people attended the meeting along with District staff.The District has also received several comment letters from the various agencies that will be addressed in the final document.PBS&J and District staff toured the sites of future CIP projects in November to assess the environmental impacts that will be discussed in the PEIR.(P1210) •For the month of November 2008,the District sold 8 meters (19.5 EDUs)generating $111,242 in revenue. Accumulated revenue through November 30,2008 was $841,200 for 174.5 EDUs and 49 meters.Projection for this period was 140 meters (216.5 EDUs)with a budgeted revenue of $1,183,583.Projected revenue from July 1, 2008 through June 30,2009 is $2,840,600. 6 •Approximately 529 linear feet of both CIP and developer project pipeline was installed in November 2008.The Construction Division performed quality control for these pipelines . •The following table summarizes Engineering's Project purchases and change orders issued during the period of November 1,2008 thru November 30,2008 that were within Staff signatory authority: Contractor/ Date Action Amount Consultant Project 11-05-08 c.o.#1 $22,662.00 IFC Jones Stokes Environmental Svcs&for HMA (P1253) 11-10-08 Check $5,000.00 City of EI Cajon Permit Fees (P2009)Request Check Electric service 11-14-08 Request $8,115.00 SDG&E lateral at 2105 Ledge Ave.(P2191) Arrieta PL-12-Inch Upsize 11/21/08 c.o.#2 $8,901.86 Construction and Replacement (P2038/P2356/P2387) Water qperations: •On December 2,2008,the District resumed deliveries to Mexico with a volume for the month of 651.4 acre-feet (7.3 MGD for 29 days).In addition,all agencies have reviewed Mexico's delivery request schedule for 2009 and Mexico is in the process of depositing the required deposit amounts with the United States. •Potable water purchased for the fifth month of FY 09, November,2008,was 2,937.7 acre-feet.To date for FY 09 there has been 18,292.80 acre-feet of water purchased. This is a -3.04 percent decrease from the same period last year. •In the month of November 2008,there were 6 new Automated Meter Reading (AMR)meters installed,two AMR meter accounts closed and the meters pulled,and 1,424 meters were retrofitted to AMR meters. •As of December 1,2008,there was a total of 20,084 3-G Master Meter radio read units installed. 7 •Total number of potable water accounts is 47,930;this is an increase of ten accounts from last month,November 2008. •Recycled water consumption for the month of November 2008 is as follows: Total flow was 433 acre-feet or 141,079,532 gallons and the average daily flow was 4,702,651 gallons per day. Total number of recycled water accounts is 626;this is a decrease of one from last month,October 2008. Total recycled water consumption to date for FY 09 is 2774.8 acre-feet. •Wastewater flows for the month of November 2008 were as follows: • • • • • Total basin flow,gallons per day:1,999,000. Spring Valley Sanitation District Flow to Metro, gallons per day:663,000. Total Otay flow,gallons per day:1,335,000. Flow Processed at the Ralph W.Chapman Water Recycling Facility,gallons per day:1,210,000. Flow to Metro from Otay Water District,gallons per day:126,000. There were no new wastewater connections for the month of November 2008.The total stands at 6,070 EDU's. G:\UserData\DistSec\WINWORD\STAFRPTS\GM Report 1-7-09.doc 8 AGENDA ITEM 23 (605,801)=$=======9::::3:::::4,=27=4= OTAY WATER DISTRICT COMPARATIVE BUDGET SUMMARY FOR FIVE MONTHS ENDED NOVEMBER 30,2008 REVENUE: Water Sales Energy Charges System Charges Penalties MWD &CWA Fixed Charges Total Water Sales Reclamation Sales Sewer Charges Meter Fees Capacity Fee Revenues Betterment Fees for Maintenance Annexation Fees Non-Operating Revenues Tax Revenues Interest General Fund Draw Down Total Revenue EXPENSES: Potable Water Purchases Recycled Water Purchases CWA-Infrastructure Access Charge CWA-Customer Service Charge CWA-Emergency Storage Charge MWD-Capacity Res Charge MWD-Readiness to Serve Charge Subtotal Water Purchases Power Charges Payroll &Related Costs Material &Maintenance Administrative Expenses Legal Fees Expansion Reserve Replacement Reserve Total Expenses Excess Revenue (Expense) Annual Budget $32,836,500 2,047,I00 10,619,400 906,900 2,819,500 49,229,400 6,344,500 2,145,300 103,800 1,301,900 895,900 483,600 1,633,100 4,137,300 667,800 120,100 $67,062,700 $25,183,600 1,490,800 1,227,500 1,049,800 1,774,700 602,800 665,100 31,994,300 2,780,500 17,185,400 3,872,800 5,467,600 467,500 5,016,700 277,900 $67,062,700 $- $ $ $ $ $ YTD Actual 15,034,816 $ 962,523 4,180,415 268,753 1,097,045 21,543,552 3,379,939 912,460 32,713 650,662 307,500 44,853 816,990 325,596 167,838 50,000 28,232,102 $ 11,208,017 $ 701,885 478,890 424,250 723,540 248,220 277,120 14,061,923 1,382,133 6,847,368 1,479,072 1,786,118 140,917 2,090,300 115,800 27,903,630 $ 328,473 $ YTD Budget 15,568,I 00 $ 990,500 4,178,800 408,100 1,095,300 22,240,800 3,296,700 912,800 43,250 542,500 373,300 201,500 619,050 310,700 175,000 50,000 28,765,600 $ 11,858,700 $ 822,933 479,000 424,500 723,500 248,000 277,000 14,833,633 1,387,I00 7,181,610 1,596,667 1,971,500 194,792 2,090,300 115,800 29,371,401 $ YTD Variance (533,284) (27,977) 1,615 (139,347) 1,745 (697,248) 83,239 (340) (10,537) 108,162 (65,800) (156,647) 197,940 14,896 (7,162) (533,498) 650,683 121,047 110 250 (40) (220) (120) 771,710 4,967 334,242 117,595 185,382 53,875 1,467,771 Exhibit A ';1; II:! ::;] ,j '1il 1 i:1Ii Var% (3.4%) (2.8%) 0.0% (34.1 %) 0.2% (3.1%) 2.5% (0.0%) (24.4%) 19.9% (17.6%) (77.7%) 32.0% 4.8% (4.1%) 0.0% (1.9%) 5.5% 14.7% 0.0% 0.1% (0.0%) (0.1%) (0.0%) 5.2% 0.4% 4.7% 7.4% 9.4% 27.7% 0.0% 0.0% 5.0% F/MORPTIFS2009-1108 12/23/2008 1:49 PM OTAY WATER DISTRICT INVESTMENT PORTFOLIO REVIEW NOVEMBER 30,2008 INVESTMENT OVERVIEW &MARKET STATUS: On December 16th,at the Federal Reserve Board's regular scheduled meeting,the federal funds rate was lowered from 1.00%to "a target range"ofbetween Zero and 0.25%,in response to the nation's ongoing financial crisis as well as banking industry pressure to ease credit and stimulate the economy.They went on to say:"The Committee anticipates that weak economic conditions are likely to warrant exceptionally low levels ofthe federal funds rate for some time."This marked the ninth reduction in a row since September 18,2007,when the rate was 5.25%.Despite the large drop in available interest rates,the District's overall effective rate ofreturn on at November 30th was 3.34%.At the same time the LAIF return on deposits has also dropped over the last several months,reaching an average effective yield of2.57%for the month ofNovember.Based on our success at maintaining a competitive rate ofreturn on our portfolio during this extended period ofinterest rate declines,no changes in investment strategy are being considered at this time. In accordance with the District's Investment Policy,all District funds continue to be managed based on the objectives,in priority order,ofsafety,liquidity,and return on investment. PORTFOLIO COMPLIANCE:November 30,2008 Investment 8.01:Treasury Securities 8.02:Local Agency Investment Fund (Operations) 8.02:Local Agency Investment Fund (Bonds) 8.03:Federal Agency Issues 8.04:Certificates ofDeposit 8.05:Short-Tenn Commercial Notes 8.06:Medium-Tenn Commercial Debt 8.07:Money Market Mutual Funds 8.08:San Diego County Pool 12.0:Maximum Single Financial Institution State Limit 100% $40 Million 100% 100% 30% 25% 30% 20% 100% 100% Otar Limit 100% $40 Million 100% 100% 15% 15% 15% 15% 100% 50% Otar Actualo $6.40 Million 1.87% 71.64% 1.38% o 2.56% o 13.33% 1.00% r Performance Measure F-12 Return on Investment Target:Meet or Exceed 1000/0 of LAIF tn +oJc: CI) E+oJtnCI) >c:-c:o c:~::sia:: 6.00 5.00 4.00--, 3.00 -- 2.00 1.00 -- 0.00--- -1.00 ------- - - -2.00 -1-_---------------~--------------! 1st Qtr 2nd Qtr'3rd Qtr 4th Qtr Jul Aug Sept 1st Qtr Oct Nov ________,_!Y08_1__F~08_:!~O~_F~08__FyO~FY~FY09 FY09 ~Y09 FY99 ! Otay ,5.20 4.95 4.30 3.59 3.46 3.34 3.36 3.40 3.28,3.34 :1-.. ....! __,~___-__•",-_ .LAIF 5.24 I 4.96 I 4.18 3.11 2.79 2.78 2.77 2.78 271 2.57 _.--;_._-----_.---l - ----'_._..._---_..----.--,....-.,-----------1 ,0 Difference 0.04 0.01 -0 12 -0.48 -0.67 -0.56 -0.59 -0.62 -0.57 -0.77------------~~ Month -----_.-------- 2t~y •L.A 1F 0 t:?Jfferenc~--=Line~r (Differencet' 74.23% Otay Water District Investment Portfolio:11/30/08 2.35% o Banks (Passbook/Checking/CD)•Pools (LAIF &County)0 Agencies &Corporate Notes 23.42% OTAY Portfolio Management Portfolio Summary November 30,2008 Investments Corporate Notes Federal Agency Issues-Callable Certificates ofDeposit -Bank Local Agency Investment Fund (LAIF) San Diego County Pool Investments Par Market Book %of Days to YTM YTM Value Value Value Portfolio Term Maturity 360 Equiv.365 Equiv. 2,000,000.00 1,994,002.08 2,022,185.21 2.62 1,111 730 4.340 4.401 55,800,000.00 56,080,519.41 55,798,609.81 72.33 879 666 3.430 3.478 1,079,108.00 1,079,108.00 1,079,108.00 1.40 393 42 4.728 4.793 7,858,901.82 7,852,125.06 7,858,901.82 10.19 1 1 2.533 2.568 10,380,824.62 10,475,946.12 10,380,824.62 13.46 1 1 2.971 3.012 77,118,834.44 77,481,700.67 77,139,629.46 100.00%671 502 3.319 3.365 Cash Passbook/Checking (not included in yield calculations) Total Cash and Investments Total Earnings Current Year Average Daily Balance Effective Rate of Return 755,169.43 77,874,003.87 November 30 Month Ending 221,246.07 80,707,333.01 3.34% 755,169.43 78,236,870.10 Fiscal Year To Date 1,157,507.40 82,281,138.44 3.36% 755,169.43 77,894,798.89 671 502 0.693 3.319 0.703 3.365 I hereby certify that the investments contained in this report are made in accordance with the District Investment Policy Number 27 adopted by the Board of Directors on January 19,2000.The market value information provided by Interactive.Data Corporation.The investments provide sufficient liquidity to meet the cash flow requirements ofthe District for the next six months ofexpenditures. J$~,P--!7-o~ Run Date:1211512008 -14:39 Portfolio OTAY AP PM (PRF_PM1)SymRept 6.41.200 Report Ver.5.00 OlAY Portfolio Management Page 2 Portfolio Details -Investments November 30,2008 Average Purchase Stated YTM Daysto Maturity CUSIP Investment #Issuer Balance Date ParValue MarketValue BookValue Rate Moody's 360 Maturity Date Corporate Notes 36962G2S2 2044 General Electric Capital 11/16/2007 2,000,000.00 1,994,002.08 2,022,185.21 5.000 Aaa 4.340 730 12/01/2010 Subtotal and Average 2,022,631.99 2,000,000.00 1,994,002.08 2,022,185.21 4.340 730 Federal Agency Issues-Callable 31398AMX7 2064 FANNIE MAE 0212212008 2,000,000.00 2,006,875.00 2,000,000.00 3.000 2.959 445 02119/2010 31331YB74 2073 Federal Farm Credit Bank 04/07/2008 2,000,000.00 2,010,000.00 2,000,000.00 3.180 3.136 857 04/07/2011 3133XNS42 2058 Federal Home Loan Bank 12/18/2007 2,000,000.00 2,002,500.00 2,000,000.00 4.250 4.192 564 06/18/2010 3133XNPR4 2059 Federal Home Loan Bank 12/24/2007 1,800,000.00 1,802,812.50 1,800,000.00 4.350 4.290 753 12/24/2010 3133XPDR2 2062 Federal Home Loan Bank 01/30/2008 2,000,000.00 2,005,625.00 2,000,000.00 3.060 3.018 424 01/29/2010 3133XPDSO 2063 Federal Home Loan Bank 01/30/2008 2,000,000.00 2,005,625.00 2,000,000.00 3.250 3.205 606 07/30/2010 3133XPWL4 2065 Federal Home Loan Bank 02126/2008 2,000,000.00 2,008,125.00 2,000,000.00 3.000 2.959 452 02/26/2010 3133XPX90 2067 Federal Home Loan Bank 03/05/2008 2,000,000.00 2,009,375.00 2,000,000.00 3.020 2.979 459 03/05/2010 3133XQC91 2070 Federal Home Loan Bank 03/17/2008 2,000,000.00 2,001,250.00 2,000,000.00 3.125 3.081 746 12117/2010 3133XQF23 2071 Federal Home Loan Bank 03/25/2008 2,000,000.00 2,010,000.00 2,000,000.00 3.250 3.205 844 03/25/2011 3133XQJ78 2072 Federal Home Loan Bank 04/14/2008 2,000,000.00 2,011,250.00 2,000,000.00 3.150 3.107 864 04/14/2011 3133XQMC3.2074 Federal Home Loan Bank 04/14/2008 2,000,000.00 2,008,125.00 2,000,000.00 2.900 2.860 682 10/14/2010 3133XQUX8 2075 Federal Home Loan Bank 04/29/2008 2,000,000.00 2,010,625.00 2,000,000.00 3.100 3.058 697 10/29/2010 3133XRNM8 2083 Federal Home Loan Bank 06/30/2008 2,000,000.00 2,015,625.00 2,000,000.00 3.650 3.598 484 03/30/2010 3133XRK74 2084 Federal Home Loan Bank 06/30/2008 2,000,000.00 2,003,750.00 2,000,000.00 3.500 3.452 394 12130/2009 3133XS6Q6 2086 Federal Home Loan Bank 10101/2008 2,000,000.00 2,011,875.00 2,000,000.00 3.500 3.452 669 1010112010 3133XSDGO 2087 Federal Home Loan Bank 1010212008 2,000,000.00 2,004,375.00 2,000,000.00 3.650 3.600 305 10102/2009 3133XSCCO 2088 Federal Home Loan Bank 10/14/2008 2,000,000.00 2,016,250.00 2,000,000.00 4.000 3.945 1,047 10/14/2011 3133XSFC7 2089 Federal Home Loan Bank 10102/2008 2,000,000.00 2,016,875.00 2,000,000.00 3.400 3.353 122 04/0212009 3128X7TI1 2079 Federal Home Loan Mortgage 06/02/2008 2,000,000.00 2,017,973.94 2,000,000.00 3.625 3.575 913 06/0212011 3128X7YG3 2082 Federal Home Loan Mortgage 06/26/2008 2,000,000.00 2,004,107.97 2,000,000.00 4.750 4.685 1,668 06/26/2013 31398AKSO 2060 Federal National Mortage Assoc 01/07/2008 2,000,000.00 2,005,000.00 2,000,000.00 4.500 4.438 767 01/07/2011 31398ANH1 2069 Federal National Mortage Assoc 03/10/2008 2,000,000.00 2,006,250.00 2,000,000.00 3.250 3.205 816 02125/2011 3136F9LP6 2076 Federal National MortageAssoc 04/28/2008 2,000,000.00 2,012,500.00 1,999,366.25 3.000 2.989 513 04/28/2010 3136F9NB5 2077 Federal National MortageAssoc 05/12/2008 2,000,000.00 2,013,125.00 2,000,000.00 3.100 3.058 527 05/12/2010 31398ARD6 2078 Federal National MortageAssoc 05/19/2008 2,000,000.00 2,016,875.00 1,999,243.56 3.600 3.570 899 05/19/2011 3136F9SA2 2080 Federal National MortageAssoc 06/10/2008 2,000,000.00 2,017,500.00 2,000,000.00 3.265 3.220 556 06/10/2010 3136F9WV1 2085 Federal National MortageAssoc 07/0212008 2,000,000.00 2,026,250.00 2,000,000.00 4.000 3.945 578 07/0212010 Subtotal andAverage 55,798,579.33 55,800,000.00 56,080,519.41 55,798,609.81 3.430 666 Run Date:12/15/2008 -14:29 Portfolio OTAY AP PM (PRF_PM2)SymRept 641.200 Report Ver.5.00 OTAY Portfolio Management Portfolio Details -Investments November 30,2008 Page 3 Average Purchase Stated YTM Daysto Maturity CUSIP Investment#Issuer Balance Date ParValue MarketValue BookValue Rate Moody's 360 Maturity Date Certificates ofDeposit -Bank 205003183 2066 California Bank &Trust 01/22/2008 79,108.00 79,108.00 79,108.00 3.180 3.180 417 01/22/2010 1002812475 2061 Neighborhood National Bank 12113/2007 1,000,000.00 1,000,000.00 1,000,000.00 4.850 4.850 12 12113/2008 Subtotal and Average 1,079,108.00 1,079,108.00 1,079,108.00 1,079,108.00 4.728 42 Local Agency Investment Fund (LAIF) LAIF 9001 STATE OF CALIFORNIA 07/01/2004 6,398,024.56 6,392,507.52 6,398,024.56 2.568 2.533 LAIFCOPS07 9009 STATE OF CALIFORNIA 03/07/2007 1,460,877.26 1,459,617.54 1,460,877.26 2.568 2.533 Subtotal and Average 10,163,901.82 7,858,901.82 7,852,125.06 7,858,901.82 2.533 San Diego County Pool SO COUNTY POOL 9007 San Diego County 07/01/2004 10,380,824.62 10,475,946.12 10,380,824.62 3.012 2.971 Subtotal and Average 10,370,955.15 10,380,824.62 10,475,946.12 10,380,824.62 2.971 Total and Average 80,707,333.01 77,118,834.44 77,481,700.67 77,139,629.46 3.319 502 Run Date:12115/2008 -14:29 Portfolio OTAY AP PM (PRF_PM2)SymRept 6.41200 OTAY Portfolio Management Portfolio Details -Cash November 30,2008 Average Purchase CUSIP Investment#Issuer Balance Date ParValue Union Bank UNION MONEY 9002 STATE OF CALIFORNIA 07/01/2004 10,002.96 PETTY CASH 9003 STATE OF CALIFORNIA 07/01/2004 2,800.00 UNION OPERATING 9004 STATE OF CALIFORNIA 07/01/2004 717,389.21 PAYROLL 9005 STATE OF CALIFORNIA 07/01/2004 24,977.26 UNION IOC 9008 STATE OF CALIFORNIA 05/01/2006 0.00 Average Balance 0.00 Total Cash and Investmentss 80,707,333.01 77,874,003.87 Run Date:12/1512008 -14:29 MarketValue 10,002.96 2,800.00 717,389.21 24,977.26 0.00 78,236,870.10 Page 4 Stated YTM Days to Book Value Rate Moody's 360 Maturity 10,002.96 0.150 0.148 2,800.00 0.000 717,389.21 0.738 0.728 24,977.26 0.000 0.00 4.500 4.438 77,894,798.89 3.319 502 Portfolio OTAY AP PM (PRF_PM2)SymRept 6.41.200 OlAY Activity Report Sorted By Issuer July 1,2008 -November 30,2008 CUSIP Investment#Issuer Percent of Portfolio ParValue Beginning Balance Current Transaction Rate Date Purchases or Deposits ParValue Redemptions or Withdrawals Ending Balance Issuer:STATE OF CALIFORNIA Subtotal and Balance Local Agency InvestmentFund (LAIF) LAIF 9001 STATE OF CALIFORNIA LAIF COPS07 9009 STATE OFCALIFORNIA Subtotaland Balance Issuer Subtotal 755,169.43 8,614,071.25 7,858,901.82 0.150 26,606,320.74 26,606,334.71 0.738 1,433,450.02 2,258,468.84 600.00 0.00 1,579,602.22 28,040,370.76 28,864,803.55 2.568 24,809,542.77 29,200,000.00 2.568 21,222.48 0.00 12,228,136.57 24,830,765.25 29,200,000.00 13,807,738.79 52,871,136.01 58,064,803.5511.062% STATE OF CALIFORNIA STATE OF CALIFORNIA STATE OF CALIFORNIA 9002 9004 9005 Union Bank UNION MONEY UNION OPERATING PAYROLL Issuer:California Bank &Trust Certificates of Deposit -Bank Subtotal and Balance 79,108.00 79,108.00 IssuerSubtotal 0.102%79,108.00 0.00 0.00 79,108.00 Issuer:FANNIE MAE Federal Agency Issues-Callable Subtotal and Balance 2,000,000.00 2,000,000.00 IssuerSubtotal 2.568%2,000,000.00 0.00 0.00 2,000,000.00 Issuer:Federal Farm Credit Bank Federal Agency Issues-Callable Subtotal and Balance 2,000,000.00 2,000,000.00 , Run Dale:12115/2008 -14:30 Portfolio OTAY AP DA(PRF_DA)SymRepI6.41.200 ReportVer.5.00 OTAY Activity Report Page 2 July 1,2008 -November 30,2008 ParValue ParValue Percent Beginning Current Transaction Purchases or Redemptions or Ending CUSIP Investment#Issuer of Portfolio Balance Rate Date Deposits Withdrawals Balance Issuer Subtotal 2.568%2,000,000.00 0.00 0.00 2,000,000.00 Issuer:Federal Home Loan Bank Federal Agency Issues-Callable 3133XLTL7 2037 Federal Home Loan Bank 5.550 07/30/2008 0.00 3,000,000.00 3133XMX71 2042 Federal Home Loan Bank 4.500 08/14/2008 0.00 2,000,000.00 3133XN6X2 2045 Federal Home Loan Bank 4.500 08/20/2008 0.00 2,000,000.00 3133XNP52 2057 Federal Home Loan Bank 4.375 09/17/2008 0.00 2,000,000.00 3133XPZN7 2068 Federal Home Loan Bank 3.350 09/03/2008 0.00 1,905,000.00 3133XS6Q6 2086 Federal Home Loan Bank 3.500 10/01/2008 2,000,000.00 0.00 3133XSDGO 2087 Federal Home Loan Bank 3.650 10/02/2008 2,000,000.00 0.00 3133XSCCO 2088 Federal Home Loan Bank 4.000 10/14/2008 2,000,000.00 0.00 3133XSFC7 2089 Federal Home Loan Bank 3.400 10/02/2008 2,000,000.00 0.00 Subtotaland Balance 36,705,000.00 8,000,000.00 10,905,000.00 33,800,000.00 IssuerSubtotal 43.403%36,705,000.00 8,000,000.00 10,905,000.00 33,800,000.00 Issuer:Federal Home Loan Mortgage Federal Agency Issues-Callable Subtotal and Balance 4,000,000.00 4,000,000.00 IssuerSubtotal 5.137%4,000,000.00 0.00 0.00 4,000,000.00 Issuer:Federal National Mortage Assoc Federal Agency Issues-Callable 3136F9TS2 2081 Federal National Mortage Assoc 3.500 09/25/2008 0.00 2,000,000.00 3136F9WV1 2085 Federal National Mortage Assoc 4.000 07/02/2008 2,000,000.00 0.00 Subtotal and Balance 14,000,000.00 2,000,000.00 2,000,000.00 14,000,000.00 IssuerSubtotal 17.978%14,000,000.00 2,000,000.00 2,000,000.00 14,000,000.00 Issuer:General Electric Capital Corporate Notes Subtotal and Balance 2,000,000.00 2,000,000.00 ' Run Date:12/15/2008 -14:30 Portfolio OTAY AP DA(PRF_DA)SymRept6.41.200 ReportVer.5.00 OTAY Activity Report July 1,2008 -November 30,2008 Page 3 CUSIP Investment #Issuer Issuer Subtotal Percent ofPortfolio 2.568% Par Value Beginning Balance 2,000,000.00 Current Transaction Rate Date Purchases or Deposits 0.00 Par Value Redemptions or Withdrawals 0.00 Ending Balance 2,000,000.00 Issuer:Neighborhood National Bank Certificates ofDeposit -Bank Subtotal and Balance IssuerSubtotal Issuer:San Diego County 1.284% 1,000,000.00 1,000,000.00 0.00 0.00 1,000,000.00 1,000,000.00 San Diego County Pool SD COUNTY POOL 9007 Run Date:12/15/2008-14:30 San Diego County Subtotaland Balance Issuer Subtotal 13.330% Total 100.000% 12,177,099.49 12,177,099.49 87,768,946.28 3.012 203,725.13 203,725.13 203,725.13 63,074,861.14 2,000,000.00 2,000,000.00 2,000,000.00 72,969,803.55 10,380,824.62 10,380,824.62 77,874,003.87 Portfolio OTAY AP DA (PRF_DA)SymRept 6.41.200 Report Ver.5.00 OTAY GASS 31 Compliance Detail Sorted by Fund -Investment Class July 1,2008 -November 30,2008 Adjustment in Value Investment Maturity Beginning Purchase Addition Redemption Amortization Change in Ending CUSIP Investment#Fund Class Date Invested Value of Principal to Principal ofPrincipal Adjustment MarketValue Invested Value Fund:Treasury Fund LAIF 9001 99 FairValue 10,787,944.73 0.00 209,542.77 4,600,000.00 0.00 -4,979.98 6,392,507.52 LAIF COPS07 9009 99 FairValue 1,439,583.11 0.00 21,222.48 0.00 0.00 -1,188.05 1,459,617.54 UNION MONEY 9002 99 Amortized 10,016.93 0.00 106.99 120.96 0.00 0.00 10,002.96 PETIYCASH 9003 99 Amortized 2,800.00 0.00 0.00 0.00 0.00 0.00 2,800.00 UNION OPERATING 9004 99 Amortized 1,542,408.03 0.00 10,946.16 835,964.98 0.00 0.00 717,389.21 PAYROLL 9005 99 Amortized 24,377.26 0.00 0.00 0.00 0.00 0.00 24,977.26 UNION IOC 9008 99 Amortized 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1002812475 2061 99 Amortized 12/13/2008 1,000,000.00 0.00 0.00 0.00 0.00 0.00 1,000,000.00 205003183 2066 99 Amortized 01/22/2010 79,108.00 0.00 0.00 0.00 0.00 0.00 79,108.00 SO COUNTY POOL 9007 99 Fair Value 12,219,100.73 0.00 203,725.13 2,000,000.00 0.00 53,120.26 10,475,946.12 3133XLTL7 2037 99 Fair Value 07/30/2010 3,006,562.50 0.00 0.00 3,000,000.00 0.00 -6,562.50 0.00 3133XMX71 2042 99 FairValue 08/14/2009 2,004,375.00 0.00 0.00 2,000,000.00 0.00 -4,375.00 0.00 36962G2S2 2044 99 FairValue 12/01/2010 2,051,704.10 0.00 0.00 0.00 0.00 -57,702.03 1,994,002.08 3133XN6X2 2045 99 FairValue 08/20/2010 2,004,375.00 0.00 0.00 2,000,000.00 0.00 -4,375.00 0.00 3133XNP52 2057 99 FairValue 09/17/2010 2,006,250.00 0.00 0.00 2,000,000.00 0.00 -6,250.00 0.00 3133XNS42 2058 99 FairValue 06/18/2010 2,011,250.00 0.00 0.00 0.00 0.00 -8,750.00 2,002,500.00 3133XNPR4 2059 99 FairValue 12124/2010 1,810,687.50 0.00 0.00 0.00 0.00 -7,875.00 1,802,812.50 31398AKSO 2060 99 FairValue 01/07/2011 2,012,500.00 0.00 0.00 0.00 0.00 -7,500.00 2,005.000.00 3133XPOR2 2062 99 FairValue 01/29/2010 2,000,000.00 0.00 0.00 0.00 0.00 5,625.00 2,005,625.00 3133XPOSO 2063 99 Fair Value 07/30/2010 1,997,500.00 0.00 0.00 0.00 0.00 8,125.00 2,005,625.00 31398AMX7 2064 99 Fair Value 02/19/2010 1,998,125.00 0.00 0.00 0.00 0.00 8,750.00 2,006,875.00 3133XPWL4 2065 99 Fair Value 02126/2010 1,996,875.00 0.00 0.00 0.00 0.00 11,250.00 2,008,125.00 3133XPX90 2067 99 Fair Value 03/05/2010 1,997,500.00 0.00 0.00 0.00 0.00 11,875.00 2,009,375.00 3133XPZN7 2068 99 Fair Value 09/03/2010 1,905,000.00 0.00 0.00 1,905,000.00 0.00 0.00 0.00 31398ANH1 2069 99 Fair Value 02/25/2011 1,988,125.00 0.00 0.00 0.00 0.00 18,125.00 2,006,250.00 3133XOC91 2070 99 Fair Value 12117/2010 1,985,625.00 0.00 0.00 0.00 0.00 15,625.00 2,001,250.00 3133XOF23 2071 99 Fair Value 03/25/2011 1,983,125.00 0.00 0.00 0.00 0.00 26,875.00 2,010,000.00 3133XOJ78 2072 99 Fair Value 04/14/2011 1,965,625.00 0.00 0.00 0.00 0.00 45,625.00 2,011,250.00 31331YB74 2073 99 Fair Value 04/07/2011 1,979,375.00 0.00 0.00 0.00 0.00 30,625.00 2,010,000.00 3133XOMC3 2074 99 Fair Value 10/14/2010 1,980,000.00 0.00 0.00 0.00 0.00 28,125.00 2,~08,125.00 Portfolio OTAY AP Run Date:12/15/2008 -14:30 GO (PRF_GO)SymRept 6.41.200 Report Ver.5.00 OTAY GASB 31 Compliance Detail Page 2 Sorted by Fund -Investment Class Adjustment in Value Investment Maturity Beginning Purchase Addition Redemption Amortization Change in Ending CUSIP Investment#Fund Class Date Invested Value ofPrincipal to Principal of Principal Adjustment Market Value Invested Value Fund:Treasury Fund 3133XQUX8 2075 99 Fair Value 10/29/2010 1,987,500.00 0.00 0.00 0.00 0.00 23,125.00 2,010,625.00 3136F9LP6 2076 99 Fair Value 04/28/2010 1,994,375.00 0.00 0.00 0.00 0.00 18,125.00 2,012,500.00 3136F9NB5 2077 99 Fair Value 05/12/2010 1,991,875.00 0.00 0.00 0.00 0.00 21,250.00 2,013,125.00 31398ARD6 2078 99 Fair Value 05/19/2011 1,997,500.00 0.00 0.00 0.00 0.00 19,375.00 2,016,875.00 3128X7TT1 2079 99 Fair Value 06/02/2011 1,997,510.07 0.00 0.00 0.00 0.00 20,463.87 2,017,973.94 3136F9SA2 2080 99 Fair Value 06/10/2010 2,000,625.00 0.00 0.00 0.00 0.00 16,875.00 2,017,500.00 3136F9TS2 2081 99 Fair Value 06/25/2010 2,003,125.00 000 0.00 2,000,000.00 0.00 -3,125.00 0.00 3128X7YG3 2082 99 FairValue 06/26/2013 2,006,940.00 0.00 0.00 0.00 0.00 -2,832.03 2,004,107.97 3133XRNM8 2083 99 FairValue 03/30/2010 2,011,250.00 0.00 0.00 0.00 0.00 4,375.00 2,015,625.00 3133XRK74 2084 99 FairValue 12/30/2009 2,008,125.00 0.00 0.00 0.00 0.00 -4,375.00 2,003,750.00 3136F9WV1 2085 99 FairValue 07/02/2010 0.00 2,000,000.00 0.00 0.00 0.00 26,250.00 2,026,250.00 3133XS6Q6 2086 99 FairValue 10/01/2010 0.00 2,000,000.00 0.00 0.00 0.00 11,875.00 2,011,875.00 3133XSDGO 2087 99 Fair Value 10/02/2009 0.00 2,000,000.00 0.00 0.00 0.00 4,375.00 2,004,375.00 3133XSCCO 2088 99 Fair Value 10/14/2011 0.00 2,000,000.00 0.00 0.00 0.00 16,250.00 2,016,250.00 3133XSFC7 2089 99 Fair Value 04/02/2009 0.00 2,000,000.00 0.00 0.00 0.00 16,875.00 2,016,875.00 Subtotal 87,788,742.96 10,000,000.00 445,543.53 20,341,085.94 0.00 343,069.54 78,236,870.10 Total 87,788,742.96 10,000,000.00 445,543.53 20,341,085.94 0.00 343,069.54 78,236,870.10 Portfolio OTAY AP Run Date:12/15/2008 -14:30 GD (PRF_GD)SymRept6.41.200 Report Ver.5.00 OTAY Duration Report Sorted by Investment Type -Investment Type Through 11/30/2008 Security ID Investment #Fund Issuer Investment Class Book Value Par Value Market Value Current Rate YTM Current 365 Yield Maturityl Effective Call Date Duration 36962G2S2 3133XSCCO 3133XNS42 3133XNPR4 3133XPDSO 3133XPX90 3133XPDR2 3133XSDGO 31331YB74 31398AMX7 3133XQJ78 3133XPWL4 3133XQF23 3128X7YG3 3133XSFC7 31398ANH1 3136F9NB5 3136F9LP6 3136F9WV1 31398ARD6 3128X7TI1 3136F9SA2 3133XQC91 3133XRNM8 3133XS6Q6 3133XRK74 31398AKSO 3133XQMC3 3133XQUX8 2044 2088 2058 2059 2063 2067 2062 2087 2073 2064 2072 2065 2071 2082 2089 2069 2077 2076 2085 2078 2079 2080 2070 2083 2086 2084 2060 2074 2075 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 General Electric Capital Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Farm Credit Bank FANNIE MAE Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Mortgage Federal Home Loan Bank Federal National Mortage Assoc Federal National Mortage Assoc Federal National Mortage Assoc Federal National Mortage Assoc Federal National Mortage Assoc Federal Home Loan Mortgage Federal National Mortage Assoc Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal National MortageAssoc Federal Home Loan Bank Federal Home Loan Bank Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair 2,022,185.21 2,000,000.00 2,000,000.00 1,800,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 1,999,366.25 2,000,000.00 1,999,243.56 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 1,800,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 1,994,002.08 2,016,250.00 2,002,500.00 1,802,812.50 2,005,625.00 2,009,375.00 2,005,625.00 2,004,375.00 2,010,000.00 2,006,875.00 2,011,250.00 2,008,125.00 2,010,000.00 2,004,107.97 2,016,875.00 2,006,250.00 2,013,125.00 2,012,500.00 2,026,250.00 2,016,875.00 2,017,973.94 2,017,500.00 2,001,250.00 2,015,625.00 2,011,875.00 2,003,750.00 2,005,000.00 2,008,125.00 2,010,625.00 5.000 4.000 4.250 4.350 3.250 3.020 3.060 3.650 3.180 3.000 3.150 3.000 3.250 4.750 3.400 3.250 3.100 3.000 4.000 3.600 3.625 3.265 3.125 3.650 3.500 3.500 4.500 2.900 3.100 4.401 4.000 4.250 4.350 3.250 3.020 3.060 3.650 3.180 3.000 3.150 3.000 3.250 4.750 3.400 3.250 3.100 3.031 4.000 3.619 3.625 3.265 3.124 3.648 3.500 3.500 4.500 2.900 3.100 0.000 2.356c 3.995c 4.031c 2.680c 2.073c 2.490c 3.205c 2.169c 2.305c 2.014c 2.179c 2.239c 4.330c 1.698 2.617c 1.776c 1.739c 1.742c 1.896c 1.821c 1.585c 2.998c 2.071 c 2.299c 3.119c 3.990c 2.079c 2.027c 12/01/2010 04114/2009 12/1812008 1212412008 01130/2009 03/0512009 01/2912009 01102/2009 04/07/2009 0211912009 04114/2009 0212612009 03/25/2009 1212612008 0410212009 02125/2009 05/12/2009 04128/2009 07/0212009 05/19/2009 06102/2009 06/10/2009 1211712008 03130/2009 04/0112009 12/3012008 01107/2009 04/14/2009 04/2912009 1.931 0.367 0.046 0.063 0.164 0.257 0.161 0.000 0.347 0.219 0.367 0.238 0.312 0.068 0.334 0.235 0.443 0.405 0.571 0.463 0.489 0.513 0.043 0.000 0.331 0.079 0.101 0.367 0.408 Run Date:12/15/2008-14:31 Page 1 Portfolio OTAY AP DU (PRF_DU)SymRept6.41.200 ReportVer.5.00 OTAY Duration Report Sorted by Investment Type -InvestmentType Through 11/30/2008 Investment Book Par Market Current YTM Current Maturityl Effective Security10 Investment#Fund Issuer Class Value Value Value Rate 365 Yield Call Date Duration 205003183 2066 99 California Bank &Trust Amort 79,108.00 79,108.00 79,108.00 3.180 3.224 3.180 0112212010 1.119t 1002812475 2061 99 Neighborhood National Bank Amort 1,000,000.00 1,000,000.00 1,000,000.00 4.850 4.917 4.850 1211312008 0.032 t ReportTotal 58,899,903.02 58,879,108.00 59,153,629.49 2.433 0.318t t =Duration can not be calculated on these investments dueto incomplete Market price data. Run Date:1211512008 -14:31 Page 2 Portfolio OTAY AP DU (PRF_DU)SymRept 6.41.200 Report VeL 5.00 AGENDA ITEM 23 STAFF REPORT TYPE MEETING: SUBMITTED BY: Regular Board Sean Prendergast,Finance ~ MEETING DATE: W.O.lG.F.NO: January 7,2009 DIV.NO. Supervisor,Payroll &AP APPROVED BY:Joseph Beachem,Chief Financial Officer (Chief) APPROVED BY:German Alvarez,Assistant General Manager (Ass!GM): SUBJECT:Accounts Payable Demand List PURPOSE: Attached is the list of demands for the Board's information. FISCAL IMPACT: SID1MARY CHECKS (2015186-2015768) WIRE TO: CITY TREASURER -RECLAIMED WATER PURCHASE DELTA HEALTH SYSTEMS -DENTAL &COBRA CLAIMS LANDESBANK -CERTIFICATES OF PARTICIPATION PLAN HANDLERS -HEALTH INSURANCE CLAIMS SAN DIEGO COUNTY WATER AUTHORITY -WATER DELIVERIES SPECIAL DIST RISK MGMT AUTH -INS PREMIUM JAN 09 UNION BANK -PAYROLL TAXES TOTAL CASH DISBURSEMENTS RECOMMENDED ACTION: That the Board receive the attached list of demands. Jb/Attachment NET DEMANDS $2,378,415.71 $137,684.12 $19,465.75 $6,581.00 $118.62 $2,290,564.69 $183,801.56 $440,550.11 $5,457,181.56 OTAY WATER DISTRICT CHECK REGISTER FOR CHECKS 2015186 THROUGH 2015768 RUN DATES 121312008 TO 1213112008 Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total 2015704 12/31/08 04469 A COPYWORLD 00024398 12111/08 CAFR BINDING 73.81 73.81 2015186 12/03/08 01910 ABCANA INDUSTRIES 833848 11/10/08 BULK HYPOCHLORITE SOLUTION 1,686.07 833852 11/10/08 BULK HYPOCHLORITE SOLUTION 1,509.05 833853 11/10/08 BULK HYPOCHLORITE SOLUTION 1,131.78 834037 11/13/08 BULK HYPOCHLORITE SOLUTION 808.21 833694 11/07/08 BULK HYPOCHLORITE SOLUTION 771.93 833693 11/07/08 BULK HYPOCHLORITE SOLUTION 397.58 6,304.62 2015312 12110/08 01910 ABCANA INDUSTRIES 834160 11/17/08 BULK HYPOCHLORITESOLUTION 1,596.11 834161 11/17/08 BULK HYPOCHLORITE SOLUTION 1,150.65 834343 11/20/08 BULK HYPOCHLORITE SOLUTION 1,015.71 834344 11/20/08 BULK HYPOCHLORITE SOLUTION 650.05 4,412.52 2015409 12117/08 01910 ABCANA INDUSTRIES 834451 11/24/08 BULK HYPOCHLORITE SOLUTION 1,388.62 834456 11/24/08 BULK HYPOCHLORITE SOLUTION 1,332.03 834606 11/26/08 BULK HYPOCHLORITE SOLUTION 584.76 3,305.41 2015491 12/23/08 01910 ABCANA INDUSTRIES 834728 12/01/08 BULK HYPOCHLORITE SOLUTION 1,308.81 834729 12/01/08 BULK HYPOCHLORITE SOLUTION 740.01 834878 12104/08 BULK HYPOCHLORITE SOLUTION 696.48 2,745.30 2015705 12/31/08 01910 ABCANA INDUSTRIES 834991 12/08/08 BULK HYPOCHLORITE SOLUTION 1,583.05 835111 12/11/08 BULK HYPOCHLORITE SOLUTION 1,291.40 834993 12/08/08 BULK HYPOCHLORITE SOLUTION 1,179.67 835112 12111/08 BULK HYPOCHLORITE SOLUTION 906.88 4,961.00 2015187 12103/08 08488 ABLEFORCE INC 1488 11/25/08 CONSULTING SERVICES -IS DEPT 3,995.00 1495 12/02108 CONSULTING SERVICES -IS DEPT 3,995.00 7,990.00 2015410 12/17108 08488 ABLEFORCE INC 1502 12/09/08 CONSULTING SERVICES -IS DEPT 4,845.00 1511 12116/08 CONSULTING SERVICES -IS DEPT 4,505.00 9,350.00 2015706 12/31/08 08488 ABLEFORCE INC 1520 12/23/08 CONSULTING SERVICES -IS DEPT 4,335.00 4,335.00 2015313 12110/08 08027 AD MAIL DIRECT LLC 54568 10/31/08 PROP.218 NOTICE MAILINGS 2,748.35 2,748.35 2015587 12130108 09618 ADRIANA HERNANDEZ Ref002391726 12129108 UB Refund Cst #0000088542 11.38 11.38 2015411 12117/08 07732 AIRGAS SPECIALTV PRODUCTS INC 131107160 11/26/08 BULK AQUAAMMONIA 2,123.66 131107159 11/26/08 BULK AQUAAMMONIA 1,801.73 3,925.39 2015188 12/03108 00132 AIRGASWEST 103760294 11/07/08 BREATHING AIR -TREATMENT PLANT 144.12 144.12 2015492 12123/08 00132 AIRGASWEST 103245930 11/30/08 BREATHING AIR -TREATMENT PLANT 25.73 25.73 Page 1 of 31 ,~..~~~""""".,,,","""",,,--_..•.-'~,,'"...','"..,-~.-~_·"'~"'';'r'.h·-''':.!4..r'· OTAY WATER DISTRICT CHECK REGISTER FORCHECKS 2015186THROUGH 2015768 RUN DATES 12/3/2008TO 12131/2008 Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total 2015412 12117/08 06261 ALCANTARA,CYNTHIA 000854 12/12/08 REIMB PARTY RAFFLE PRIZES 148.88 148.88 2015189 12103/08 02618 ALHAMBRA RUBBER&26219 11/13/08 METER GASKETS 275.89 275.89 2015314 12110108 02618 ALHAMBRA RUBBER &26203 11/06/08 METER GASKETS 626.56 626.56 2015413 12/17/08 02618 ALHAMBRA RUBBER&26238 11/21/08 METER GASKETS 548.12 548.12 2015414 12117/08 02362 ALLIED WASTESERVICES #509 0509003377685 11/25/08 TRASH REMOVAL SERVICES 731.41 0509003379093 11/25/08 ASBESTOS DISPOSAL CONTAINER RENTAL 201.23 0509003379949 11/25/08 TRASH REMOVAL SERVICES TMNT PLT 126.59 1,059.23 2015415 12117108 02572 ALVAREZ,GERMAN F 000856 12115/08 COMPUTER LOAN PROGRAM 2,299.42 2,299.42 2015588 12130108 09628 AMANDA BUSH Ref002391736 12/29/08 UB Refund Cst #0000122085 16.79 16.79 2015589 12/30108 09630 AMBER WALGER Ref002391738 12/29/08 UB Refund Cst #0000123318 69.17 69.17 2015493 12/23/08 01326 AMERICAN BATTERYSUPPLY A8007 12/01/08 UPS BATTERY FORACP 350 283.92 283.92 2015315 12/10108 02966 AMERICAN INDUSTRIAL SUPPLY INC 109399 11/20108 ANTI SEIZE COMPOUND 257.66 257.66 2015190 12/03/08 06166 AMERICAN MESSAGING L110957011L 12/01/08 PAGER SERVICES 391.88 391.88 2015191 12103/08 03446 AMERICAN SOCIETY OF CIVIL 000813 12101/08 REGISTRATION FEES 50.00 50.00 2015192 12103/08 03593 ANDREU JR,EUGENIO 000817 12102108 COMPUTER LOAN PROGRAM 419.56 419.56 2015193 12/03/08 00002 ANSWER INC 000797 11/22/08 TELEPHONE ANSWERING SERVICES 1,000.00 1,000.00 2015194 12103/08 08967 ANTHEM BLUE CROSS EAP 40723 11/19/08 EMPLOYEE ASSISTANCE PROGRAM SERVICES 482.63 482.63 2015590 12130108 09604 ANTONIO BLANCO Ref002391712 12129/08 UB Refund Cst #0000053588 17.47 17.47 2015316 12110108 03357 APEXADVERTISING INC 348784 11/18108 UNIFORM APPAREL 2,954.94 2,954.94 2015591 12/30108 09597 ARACELI GUTIERREZ Ref002391704 12/29/08 UB Refund Cst #0000032197 10.50 10.50 2015707 12/31/08 09582 ARLEEN TRAVERNIER 000867 12/18/08 CASH IN YOUR PLANTS PROGRAM 1,993.00 1,993.00 2015416 12/17/08 05753 ARRIETA CONSTRUCTION INC 2 11/25/08 R2086 RWCWRF FORCEMAIN AIRIVAC REPL 178,965.90 178,965.90 2015195 12/03/08 05758 AT&T 000772 11/07108 PHONE SERVICE (HI HEAD P/S-SCADA)32.37 32.37 Page 20f31 OTAYWATER DISTRICT CHECKREGISTER FOR CHECKS 2015186 THROUGH 2015768 RUN DATES 12/3/2008 TO 12/31/2008 Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total 2015317 12/10108 00501 AT&T 000787 12/04/08 CONFERENCE PHONE SERVICE 374.14 374.14 2015417 12117/08 05758 AT&T 082164572811250f 11/25/08 OPTE MAN INTERNET BANDWIDTH 1,740.00 1,740.00 2015494 12/23/08 07785 AT&T 000000357166 12/02/08 PHONE SERVICES 5,743.53 5,743.53 2015196 12/03/08 08330 AT&T INTERNET SERVICES 000785 10/22/08 OPTE MAN INTERNET BANDWIDTH 6,000.00 6,000.00 2015418 12117108 08330 AT&T INTERNET SERVICES 000843 11/22/08 OPTE MAN INTERNETBANDWIDTH 1,200.00 1,200.00 2015257 12110108 09568 AUGUST F GHIO Ref002391234 12108/08 UB Refund Cst #0000142006 472.24 472.24 2015318 12/10108 08024 BACKGROUND PROFILES INC 5980001201081 12/01/08 BACKGROUND CHECKS 76.00 76.00 2015495 12/23/08 03526 BALDWIN COOKE 1809636 12/04/08 2009 PLANNERS 64.16 64.16 2015319 12110108 00145 BARRETT ENGINEERED PUMPS 063968 11/18/08 ROTATING ASSEMBLY HIDDEN MOUNTAIN LIFT 1,985.60 1,985.60 2015197 12/03/08 09509 BEN &CAROL FLICK 3 11/14/08 WELLNESS PROGRAM 90.00 4 11/25/08 WELLNESS PROGRAM 90.00 180.00 2015258 12/10108 09528 BEVERLY CHADWICK Ref002391191 12/08/08 UB Refund Cst #0000087560 10.56 10.56 2015259 12110108 09531 BILL FLOYD Ref002391194 12/08/08 UB Refund Cst #0000089574 490.86 490.86 2015592 12/30108 09650 BILL MALLEY Ref002391758 12129/08 UB Refund Cst #0000127237 5.34 5.34 2015593 12130/08 09671 BLAKE PETER Ref002391779 12/29/08 UB Refund Cst #0000138884 36.19 36.19 2015594 12130108 09693 BRENDA CRANN Ref002391802 12129/08 UB Refund Cst#0000141057 53.69 53.69 2015595 12/30108 09698 BRENDA CRANN Ref002391807 12/29/08 UB Refund Cst#0000141335 19.25 19.25 2015708 12/31/08 03679 BRG CONSULTING INC 08112420 11/30108 CONSULTANT CONTRACT FOR ENV SVCS 1,669.25 1,669.25 2015596 12130/08 09647 BRITANNIA DEVELOPMENT CO Ref002391755 12129/08 UB Refund Cst#0000126960 67.30 67.30 2015496 12123/08 01232 BRODING'S BATTERY WAREHOUSE 790 11/26/08 AUTOMOTIVE BATTERIES 216.42 216.42 2015597 12130108 09613 BROOKFIELD SHEA OTAY LLC Ref002391721 12129/08 UB Refund Cst#0000081405 282.78 282.78 2015709 12131/08 08156 BROWNSTEIN HYATT FARBER 425476 12/16/08 LEGISLATIVE ADVOCACY SERVICES 1,250.00 1,250.00 2015497 12123/08 08542 BUCK PETROLEUM CO 12094750 12/02/08 UNLEADED FUEL 7,416.96 7,416.96 Page 3 of31 OTAYWATER DISTRICT CHECK REGISTER FORCHECKS 2015186 THROUGH 2015768 RUN DATES 12/3/2008 TO 12131/2008 Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total 2015320 12/10/08 03721 BULLET LOGISTICS INC 11150803350 11/15/08 COURIER SERVICES -TREATMENT PLANT 227.70 227.70 2015321 12110/08 00223 C W MCGRATH INC 31463 11/18/08 CRUSHED ROCK 207.80 31439 11/14/08 CRUSHED ROCK 183.14 390.94 2015419 12/17/08 09576 CALIF LAND SURVEYORS ASSOC 11434 12/16108 MEMBERSHIP FEE 159.00 159.00 2015322 12110/08 06281 CALIF STATE DISBURSEMENT UNIT Ben2391316 12/11/08 PAYROLL DEDUCTION 286.73 286.73 2015498 12/23/08 06281 CALIF STATE DISBURSEMENT UNIT Ben2391654 12/24/08 PAYROLL DEDUCTION 286.73 286.73 2015420 12117/08 08966 CALIFORNIA BANK &TRUST 2 11/25/08 RETENTION FORARRIETA CONSTRUCTION 19,885.10 19,885.10 2015499 12/23/08 08690 CALIFORNIA BANK &TRUST 3R 11/30/08 RETENTION FOR NEWEST CONSTRUCTION 5,843.50 5,843.50 2015710 12131/08 02158 CALIFORNIA CHAMBER OF COMMERCE 10301800 12/23/08 2009 LABOR LAW POSTERS 182.54 182.54 2015323 12/10/08 02920 CALIFORNIA COMMERCIAL 80887 11118108 ASPHALT 1,207.88 1,207.88 2015421 12/17/08 09574 CALIFORNIA HIGHWAY PATROL CA42926 12/15/08 HAZARDOUS MATERIALS LICENSE 100.00 100.00 2015422 12/17/08 02970 CALIFORNIA LAND SURVEYORS 000840 12110/08 MEMBERSHIP APPLICATION 174.00 174.00 2015500 12123/08 02970 CALIFORNIA LAND SURVEYORS PLS8483 12117108 VOLUNTARY PROF DEVELOPMENT PROG 50.00 50.00 2015598 12/30/08 09701 CALIFORNIAPROPERTY INVESTMENT Ref002391810 12129/08 UB Refund Cst#0000141841 48.20 48.20 2015198 12/03/08 00693 CALIFORNIA SPECIAL DISTRICTS 000807 11/25/08 MEETING REGISTRATION 37.00 37.00 2015501 12/23/08 00557 CALIFORNIA SPECIAL DISTRICTS 000796 11/19/08 2009 MEMBERSHIP DUES 4,088.00 4,088.00 2015199 12/03/08 00192 CALIFORNIA WATER ENVIRONMENT 000815 12/03/08 MEMBERSHIP RENEWALS 396.00 396.00 2015200 12/03/08 00192 CALIFORNIA WATER ENVIRONMENT 060122059 12/03/08 CERTIFICATION RENEWAL 66.00 66.00 2015711 12/31/08 00192 CALIFORNIA WATER ENVIRONMENT 816808 12119/08 MEMBERSHIP RENEWALS 264.00 264.00 2015324 12/10/08 01243 CALIFORNIA-NEVADASECTION 000833 12/09/08 CERTIFICATE RENEWAL 100.00 100.00 2015201 12103/08 01004 CALOLYMPIC SAFETY 047617 11/07/08 GAS DETECTOR PARTS,ALARM 309.40 047620 11/10/08 HARNESS 230.22 539.62 2015325 12/10/08 01004 CALOLYMPIC SAFETY 048313 11/20/08 AlC ADAPTOR GAS TECH 184.41 184.41 2015423 12117108 01004 CALOLYMPIC SAFETY 048305 11/24/08 REQUIRED TRAINING 2,370.50 Page 4 of31 ,,.~..-,...,.,,,,,;;~-,_..~ OTAYWATER DISTRICT CHECKREGISTER FOR CHECKS 2015186 THROUGH 2015768 RUN DATES 12/3/2008 TO 12131/2008 Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total 047723 11/21/08 SAFETY EQUIPMENT REPAIR 302.61 048496 11/21/08 SAFETY EQUIPMENT 221.69 2,894.80 2015202 12/03/08 04215 CAMP DRESSER &MCKEE INC 803002359 11/07/08 P2451 -BI-NATIONAL OCEAN DESALINATION 3,571.06 3,571.06 2015502 12/23/08 08009 CANON BUSINESS SOLUTIONS INC 4001559199 12101/08 COPIER MAINTENANCE 637.42 4001563186 12101/08 COPIER MAINTENANCE 401.40 4001559216 12/01/08 COPIER MAINTENANCE 261.96 4001564601 12/01/08 COPIER MAINTENANCE 52.22 1,353.00 2015326 12/10/08 03527 CARDIAC SCIENCE 1096116 11/17/08 AEDBATIERY 230.82 230.82 2015599 12/30/08 09615 CARLOS CEBALLOS Ref002391723 12/29/08 UB Refund Cst #0000085190 9.70 9.70 2015327 12/10/08 03572 CARLTON DISANTE &49374 12/26/08 LEGAL SERVICES 285.00 285.00 2015424 12117/08 03572 CARLTON DISANTE &49533 12/11/08 LEGAL SERVICES NOVEMBER2008 57.00 57.00 2015328 12/10/08 02758 CARMEL BUSINESS SYSTEMS INC 6893 12/01/08 TEMPORARY SERVICES -RECORDS 1,063.80 1,063.80 2015503 12/23/08 02758 CARMEL BUSINESS SYSTEMS INC 6892 12/01/08 RECORDS STORAGE &SUPPORT 703.63 703.63 2015712 12131/08 07044 CARQUEST AUTO PARTS 107748 12/11/08 REPAIR PARTS 2,119.08 2,119.08 2015600 12130/08 09678 CARRINGTON Ref002391787 12/29/08 UB Refund Cst #0000140103 61.56 61.56 2015203 12103/08 01195 CARROLL BUSINESS SUPPLY 7245280 11/13/08 PAPER ROLLS FOR CASHIER RECEIPT PRINTER 430.66 430.66 2015204 12103/08 03491 CASA DE ORO CAR WASH 3 11/08/08 VEHICLE WASHING 1,113.97 1,113.97 2015713 12131/08 03491 CASA DE ORO CAR WASH 7 11/21/08 VEHICLE WASHING 832.98 832.98 2015714 12/31/08 04204 CASA DEL MAR 24500 12/08/08 WATER CONSERVATION MAGNETS 1,209.90 1,209.90 2015329 12/10/08 07734 CASINO ACE 000824 12/08/08 ENTERTAINMENT FOR HOLIDAY PARTY 1,000.00 1,000.00 2015205 12103/08 03232 CDW GOVERNMENT INC MJR1655 11/10/08 ETHERNET PATCH CABLES 116.37 116.37 2015330 12110/08 03232 CDW GOVERNMENTINC MJT2129 11/11/08 ETHERNET PATCH CABLES 41.35 41.35 2015504 12123/08 01126 CENTURYWHEEL &RIM CN5331201 10/17/08 REPAIR PARTS 209.73 209.73 2015206 12103/08 08266 CHARLES GIRARDOT 000810 11/26/08 CASH IN YOUR PLANTS PROGRAM 2,000.00 2,000.00 2015207 12103/08 09508 CHERYL WHITELEY 000808 11/24/08 CASH IN YOUR PLANTS PROGRAM 1,072.00 1,072.00 Page 5 of 31 ~...""..,..-~=.,~-_..V"J'c...."'.""'-===.-,.._~;'~: ~::-·,·-::,:~~~·~;:;'-.:.i5~~.;;:;i'~i.i~5t;::J:r~.:c:" OTAYWATER DISTRICT CHECK REGISTER FOR CHECKS 2015186 THROUGH 2015768 RUN DATES 12/3/2008TO 12/31/2008 Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total 2015601 12130/08 09696 CHRIS BEASON Ref002391805 12129/08 UB Refund Cst #0000141224 18.15 18.15 2015602 12/30/08 09676 CHRIS MUCKLEY Ref002391784 12/29/08 UB Refund Cst #0000139985 46.43 46.43 2015603 12/30/08 09669 CHRISTAL LASTER Ref002391777 12/29/08 UB Refund Cst #0000134869 12.83 12.83 2015604 12/30/08 09648 CHRISTINE SOANES Ref002391756 12129/08 UB Refund Cst#0000127047 75.00 75.00 2015331 12/10108 08896 CHULAVISTA POLICE DEPARTMENT 000783 11/17/08 FINGERPRINTING SVCS 10/17108 20.00 20.00 2015208 12103108 06519 CHULA VISTA POLICE DEPT 0824744 12/02/08 TRAFFIC COLLISION REPORT 10.00 10.00 2015260 12110/08 09549 COLDWELL BANKER Ref002391214 12108/08 UB Refund Cst#0000127369 51.61 51.61 2015209 12/03/08 08160 COMPLETE OFFICE 10901120 11/12108 2009 CALENDAR 65.71 65.71 2015332 12/10/08 08160 COMPLETE OFFICE 10914680 11/19/08 OFFICE SUPPLIES 102.07 102.07 2015425 12117/08 08160 COMPLETE OFFICE 10921760 11/21/08 2009 CALENDARS 342.53 10921890 11/21/08 2009 THOMAS GUIDES 209.08 551.61 2015505 12/23/08 08160 COMPLETE OFFICE 10939680 12/04/08 AUDIO CASSETTE TAPES 59.91 59.91 2015715 12/31/08 08160 COMPLETE OFFICE 10946860 12108/08 THOMAS GUIDES 190.07 190.07 2015506 12/23/08 03334 COMPUTER MASTERS 72585 12/04/08 HP PRINTERS 1,571.00 1,571.00 2015716 12/31/08 03334 COMPUTER MASTERS 72638 12/10108 CD MAKERSOFTWARE 89.43 89.43 2015333 12/10/08 03706 CONSUMERS PIPE &SUPPLY CO S1086388001 11/14/08 640/520 VALVE KITS 48.70 48.70 2015605 12/30/08 09620 CORKY MCMILLIN Ref002391728 12129/08 UB Refund Cst#0000090839 427.62 427.62 2015210 12/03/08 00184 COUNTYOF SAN DIEGO DEH090123Dl1 11/20108 RECLAIMED WATER SHUTDOWN TEST 833.00 DEH090124Dll 11/20/08 RECLAIMED WATER SHUTDOWN TEST 476.00 HED090119Dl1 11/20108 RECLAIMED WATER SHUTDOWN TEST 476.00 1,785.00 2015334 12/10108 00134 COUNTY OFSAN DIEGO 2008143 12109/08 COUNTY ASSESSOR DATA 125.00 125.00 2015507 12/23108 00184 COUNTY OF SAN DIEGO HK18205346 10/17108 HAZARDOUS MATERIALS PERMIT 271.00 271.00 2015211 12/03/08 00099 COUNTY OF SAN DIEGO -DPW 97517 11/07/08 EXCAVATION PERMITS 3,136.02 091601 08/05/08 EXCAVATION PERMITS 1,488.05 95535 10/02/08 EXCAVATION PERMITS 1,199.67 Page 6 of31 ~.~~.~_._.~.0 _____,,,.~__•-_"",_-=""","''''''''''-.r,...,,.~~...•~_._",",,==~.~...~.~_~.~..~_~,,_,~.__"'-."."'=,·....--<.-".~_T~_-~.~~~~'"..",.,..,..-~"";;;.~_}Sj/&:f'_":":;:~- OTAY WATERDISTRICT CHECK REGISTER FORCHECKS 2015186 THROUGH 2015768 RUN DATES12/3/2008 TO 12/3112008 Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total 91601 08/05/08 EXCAVATION PERMITS 331.52 6,155.26 2015508 12/23/08 02122 COUNTY OF SD AIR POLLUTION 000874 12/18/08 PERMIT FEES 373.00 373.00 2015606 12130108 09695 COUNTY PROPERTIES Ref002391804 12/29/08 UB Refund Cst#0000141178 55.02 55.02 2015509 12/23/08 07601 CREATIVE BENEFITS INC 68804 12101108 FLEXIBLE SPENDING ACCOUNT ADMIN 574.80 574.80 2015335 12110108 06415 CUMMINS CAL PACIFIC LLC 00465905 11/14/08 APCD RETROFITS 13,003.38 13,003.38 2015510 12/23/08 06415 CUMMINS CAL PACIFIC LLC 00466370 11/26/08 APCD RETROFITS 13,003.38 13,003.38 2015607 12130108 09593 DAMON HYDE Ref002391700 12/29/08 UB Refund Cst #0000019507 22.12 22.12 2015608 12/30108 09667 DANIEL JACKSON Ref002391775 12129/08 UB Refund Cst #0000133924 21.42 21.42 2015609 12/30108 09603 DARYL IDLER Ref002391711 12/29/08 UB Refund Cst #0000052428 28.24 28.24 2015610 12130108 09673 DAVID ACEVEDO Ref002391781 12/29/08 UB Refund Cst #0000139681 45.65 45.65 2015611 12/30108 09599 DAVID PALMER Ref002391706 12/29/08 UB Refund Cst#0000039489 155.29 155.29 2015426 12117/08 09575 DAVID ZIMKIN RF626065705 12/15/08 RE-ISSUE IN AGENT'S NAME 83.46 83.46 2015612 12/30108 09652 DAVID ZIMKIN Ref002391760 12/29/08 UB Refund Cst #0000127401 90.79 90.79 2015511 12123/08 03606 DCSEINC 12/01/08 INTEGRATION CONSULTING SERVICES 18,730.00 18,730.00 2015212 12/03/08 01797 DELL ENTERPRISES 184563 11/14/08 RETIREMENT PLAQUE 26.40 26.40 2015427 12117/08 07680 DELTA HEALTH SYSTEMS IVC02562 11/30108 EMPLOYEE HEALTH ADMIN SVCS 48.00 48.00 2015512 12123/08 07680 DELTA HEALTH SYSTEMS P081211 12111/08 EMPLOYEE HEALTH ADMIN SERVICES 1,402.26 1,402.26 2015261 12110/08 09535 DENISE FLETCHER Ref002391198 12108/08 UB Refund Cst #0000122568 93.54 93.54 2015613 12130/08 09677 DENNIS DESOUZA Ref002391786 12/29/08 UB Refund Cst #0000140037 80.28 80.28 2015490 12117/08 09573 DEPARTMENT OFCONSUMERAFFAIRS 000844 12110108 CERTIFICATION TEST REGISTRATION 100.00 100.00 2015213 12103/08 03744 DEPARTMENT OF JUSTICE 708977 11/07/08 FINGERPRINT ANALYSIS SERVICES 204.00 204.00 2015428 12117/08 00319 DEPARTMENT OF PUBLIC HEALTH 28230 12/16/08 CERTIFICATION RENEWAL 80.00 80.00 2015614 12130/08 09624 DEUTSCHE BANK NATIONAL TRUST Ref002391732 12/29/08 UB Refund Cst#0000095087 9.92 9.92 Page7 of 31 -''''''''~''~._..-~.~.~-...~.~~~,.~.~-~--,..~.,==--,.~,,~~-""';"::"S-<"t:':'S:""';'7~-::;:~~"'"-:'::-,:';':::~ OTAYWATER DISTRICT CHECK REGISTER FOR CHECKS 2015186 THROUGH 2015768 RUN DATES 12/3/2008 TO 12/3112008 Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total 2015615 12/30/08 09691 DEVIN PROPERTIES Ref002391800 12/29/08 UB Refund Cst#0000141007 58.85 58.85 2015429 12117/08 01205 DIONEX CORPORATION 10007061 11/25/08 LAB SUPPLIES 833.79 833.79 2015717 12/31/08 01205 DIONEX CORPORATION 10008257 12108/08 LAB SUPPLIES 31.50 31.50 2015214 12/03/08 03417 DIRECTV 899597317 11/19/08 SATELLITE TV SERVICE 4.99 4.99 2015336 12110/08 03417 DIRECTV 909462777 12105/08 SATELLITETV SERVICE 9.98 9.98 2015337 12/10/08 09516 DIXIE EXPRESS JAZZ BAND 000825 12108/08 BAND FOR HOLIDAYPARTY 240.00 240.00 2015718 12/31/08 03704 DME INCORPORATED 53874 12/10/08 REPAIR PARTS 2,581.03 2,581.03 2015616 12/30/08 09598 DOUGLAS CLAYTON Ref002391705 12/29/08 UB Refund Cst #0000033519 140.00 140.00 2015617 12130/08 09655 DOWNEYSAVINGS Ref002391763 12/29/08 UB Refund Cst #0000127527 86.48 86.48 2015338 12/10/08 01926 EAST COUNTY URGENT CARE 000822 11/12/08 HEALTH EXAMS 43.00 43.00 2015513 12/23/08 02367 ED HANSON'S MUFFLER SERVICE 82757 11/08/08 APCD RETROFIT 249.34 249.34 2015719 12131/08 02367 ED HANSON'S MUFFLER SERVICE 82750 12/11/08 VEHICLE REPAIR 738.90 82733 12109/08 APCD RETROFIT 386.31 82731 12/08/08 APCD RETROFIT 386.31 82744 12/09/08 VEHICLE REPAIR 250.00 82741 12/09108 APCD RETROFIT 249.34 82738 12109/08 APCD RETROFIT 249.34 2,260.20 2015262 12/10/08 09560 ED PREHODEN Ref002391226 12108/08 UB Refund Cst#0000140311 48.20 48.20 2015339 12/10/08 02447 EDCO DISPOSAL CORPORATION 000831 11/30/08 RECYCLING SERVICES 90.00 90.00 2015514 12/23/08 00230 EDP PRODUCTS INC 805823 11/29/08 CARTRIDGE STORAGE/RETRIEVAL 212.40 212.40 2015618 12130/08 09616 EDUARDO CRISTOBAL Ref002391724 12/29/08 UB Refund Cst #0000085696 34.90 34.90 2015263 12110/08 09558 EDWARD ROEPKE Ref002391224 12/08/08 UB Refund Cst #0000139998 64.14 64.14 2015340 12/10/08 06525 ELECTRIC MOTOR SPECIALISTS INC 2669 11/19/08 REPAIR PARTS FOR SLIDE GATE VALVES 920.00 2673 11/20/08 MACHINE INDICATORS FOR 980-2 85.00 1,005.00 2015619 12/30/08 09657 EMAD MOHAMMAD Ref002391765 12/29/08 UB Refund Cst #0000127598 33.96 33.96 Page 8 of31 OTAYWATER DISTRICT CHECK REGISTER FOR CHECKS 2015186 THROUGH 2015768 RUN DATES 1213/2008 TO 12131/2008 Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total 2015430 12/17/08 04467 ENGINEERING &GENERAL 000847 12111/08 MEETING REGISTRATION 90.00 90.00 2015341 12/10/08 02259 ENVIRONMENTAL RESOURCE 525525 11/17/08 REGULATORY PROFICIENCY TESTING 80.74 80.74 2015342 12110/08 03725 ENVIRONMENTAL SYSTEMS RESEARC~91881234 11/14/08 PROFESSIONAL DATABASE SUPPORT 518.00 518.00 2015431 12/17108 03725 ENVIRONMENTAL SYSTEMS RESEARC~91886830 11/26/08 SYSTEM ARCHITECTURE CONSULTANT 3,367.00 3,367.00 2015620 12130/08 09666 EXCEL PROPERTIES Ref002391774 12/29/08 UB Refund Cst#0000133853 53.58 53.58 2015215 12/03/08 00645 FEDEX 899706190 11/28/08 OVERNIGHTPICK-UP &DELIVERY MAIL SVCS 8.11 8.11 2015432 12/17/08 00645 FEDEX 299810400 11/21/08 OVERNIGHTPICK-UP &DELIVERY MAIL SVCS 15.84 901295701 12112108 OVERNIGHT PICK-UP &DELIVERY MAIL SVCS 6.66 22.50 2015216 12/03108 03546 FERGUSON WATERWORKS 0293293 11/10/08 CL-12 CUTTER HEAD (TAP-MACHINE)1,087.68 0293677 10/31/08 INVENTORY 145.46 1,233.14 2015343 12/10/08 03546 FERGUSON WATERWORKS 0294123 11/18/08 TAP-SLEEVE PARTS 405.93 02911882 10/30/08 INVENTORY 104.25 510.18 2015433 12/17/08 03546 FERGUSON WATERWORKS 0289672 11/18/08 RECLAIM 8"GATE CAP 2,666.81 02814221 10/16/08 RECLAIM 8"GATE CAP 2,661.43 0296410 11/25/08 INVENTORY 2,634.49 02896721 11/24/08 RECLAIM 8"GATE CAP 2,133.45 0295300 11/24/08 3/4"REGULATOR 634.65 10,730.83 2015621 12/30/08 09686 FIELD ASSET SERVICES Ref002391795 12129108 UB Refund Cst #0000140492 7.15 7.15 2015264 12/10/08 09540 FIRST AMERICAN TITLE Ref002391204 12/08/08 UB Refund Cst#0000124803 254.70 254.70 2015515 12/23/08 04066 FIRST CHOICE SERVICES -SO 305692 12104/08 COFFEE SUPPLIES 284.38 284.38 2015720 12131/08 04066 FIRST CHOICE SERVICES -SO 305870 12/08/08 COFFEE SUPPLIES 31.86 31.86 2015217 12103/08 00035 FISHER SCIENTIFIC 6576924 11/07/08 LABORATORY SUPPLIES 421.87 421.87 2015516 12123/08 02591 FITNESS TECH INC 5371 12/01/08 MAINTENANCE FOR FITNESS EQUIPMENT 125.00 125.00 2015265 12110/08 09520 FLORDELIS DE LA CRUZ Ref002391182 12/08/08 UB Refund Cst#0000011091 86.63 86.63 2015721 12131/08 09705 FORESTER MEDIA INC 000884 12/23/08 REGISTRATION FEE 425.00 425.00 2015622 12/30/08 09600 FOSTERS BAI Ref002391707 12129/08 UB Refund Cst #0000042761 25.00 25.00 Page 90f31 OTAY WATER DISTRICT CHECK REGISTER FOR CHECKS 2015186 THROUGH 2015768 RUN DATES 1213/2008 TO 12131/2008 Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total 2015722 12/31/08 09049 FOX CONSTRUCTION 2 10/03/08 P2465/P2466 MATERIAL STORAGE BINS/COVER 15,472.55 15,472.55 2015344 12/10/08 01612 FRANCHISE TAX BOARD Ben2391306 12/11/08 PAYROLL DEDUCTION 364.98 364.98 2015345 12110/08 02344 FRANCHISE TAX BOARD Ben2391318 12/11/08 PAYROLL DEDUCTION 313.82 313.82 2015517 12/23/08 01612 FRANCHISE TAX BOARD Ben2391644 12/24/08 PAYROLL DEDUCTION 364.98 364.98 2015518 12/23/08 02344 FRANCHISE TAX BOARD Ben2391656 12/24/08 PAYROLL DEDUCTION 313.82 313.82 2015346 12/10/08 05981 FROME,TERRY 000834 12/08/08 COMPUTER LOAN PROGRAM 2,188.75 2,188.75 2015347 12/10/08 05981 FROME,TERRY 000830 12/08/08 SAFETY BOOTS REIMBURSEMENT 86.19 86.19 2015519 12/23/08 03094 FULLCOURTPRESS 18746 12/01/08 PRINTING SERVICES 1,055.95 1,055.95 2015218 12/03/08 06291 GARCIA CALDERON &RUIZ LLP 2111 11/21/08 LEGALSERVICES OCTOBER 2008 42,851.20 42,851.20 2015623 12130/08 09697 GARY KENTAND ASSOCIATES Ref002391806 12/29/08 UB Refund Cst#0000141235 53.31 53.31 2015266 12/10/08 09542 GARYSOPATA Ref002391207 12/08/08 UB Refund Cst#0000125698 63.30 63.30 2015624 12/30/08 09665 GARYSOPATA Ref002391773 12129/08 UB Refund Cst #0000133832 52.07 52.07 2015219 12103/08 03609 GBA MASTER SERIES INC 608051 10/31/08 SOFTWARECONSULTING SERVICES 200.00 200.00 2015220 12/03/08 03537 GHA TECHNOLOGIES INC 519942 11/13/08 CD/DVD COMBO DRIVES 232.74 232.74 2015434 12/17/08 03537 GHA TECHNOLOGIES INC 521500 11/26108 HP DESIGN JET 80 BLACKTONER 137.92 137.92 2015520 12123/08 03537 GHA TECHNOLOGIES INC 521501 11/28/08 NIKON CAMERA ACCESSORIES 120.68 521502 11/28/08 NIKON CAMERA ACCESSORIES 68.96 189.64 2015723 12131/08 03537 GHATECHNOLOGIES INC 523673 12/11/08 CORDLESS HEADSETS 508.58 508.58 2015435 12117108 06276 GIFFORD ENGINEERING INC 3878 11/21/08 INSTALL RADIO 486.85 486.85 2015724 12/31/08 06276 GIFFORD ENGINEERING INC 3872 12/09/08 RADIO SERVICE 151.93 3894 12/09/08 RADIO SERVICE 143.00 294.93 2015625 12/30/08 07558 GILBERT LARA Ref002391709 12129/08 UB Refund Cst#0000047273 42.19 42.19 2015267 12/10108 09546 GINA RENTERIA Ref002391211 12/08/08 UB Refund Cst #0000126728 40.22 40.22 2015436 12/17/08 09571 GOVERNMENT JOBS.COM INC 072993 11/24/08 SOFTWARE LICENSES 4,100.00 4,100.00 Page 10 of31 ~____....,.,.....,..~....~.~.~-~..-o-,7,'.,._"_..'.,.~-.,.,.,-~....,==".,.==,~~......~~"';"'-.~".,.~..,..,,~-=c:"-o-.~...,..~.',-""";":,"'~=::,,..-"'_.~~.,.,..',,-.'.","-,,'.•,<,.,~_.'.,',.,,_.'" OTAYWATER DISTRICT CHECK REGISTER FORCHECKS2015186 THROUGH 2015768 RUN DATES 1213/2008 TO 12131/2008 Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total 2015221 12103/08 00101 GRAINGER INC 9779850289 11/13/08 VALVE REPAIR PARTS 636.27 9779235036 11/13/08 FACILITIES MAINTENANCE SUPPLIES 68.14 704.41 2015348 12/10108 00101 GRAINGER INC 9785139651 11/20108 MATERIAL FOR ELECTRICAL REPAIRS 696.81 9783211833 11/18/08 WETIDRY VACUUM 118.08 9774911771 11/07/08 OFFICE SUPPLIES 42.76 9783485064 11/19/08 VACUUM FITER 33.85 891.50 2015725 12/31/08 00101 GRAINGER INC 9798838919 12111/08 WAREHOUSE SUPPLIES 567.65 567.65 2015349 12/10108 03289 GRANGER.WILLIAM E 15711208 12/05/08 TRAVEL EXPENSE REIMBURSEMENT 138.40 138.40 2015726 12131/08 01576 GRAYBAR ELECTRIC CO INC 938497709 12/08/08 DATA CENTER EQUIPMENT 210.92 210.92 2015350 12/10108 02187 GREENSCAPE 2041 10/25/08 LANDSCAPE REMOVAL 840.00 840.00 2015727 12/31/08 02187 GREENSCAPE 2073 12101/08 LANDSCAPING SERVICES 6.090.00 6.090.00 2015626 12/30108 09659 GREG SEALE Ref002391767 12/29/08 UB Refund Cst#0000127738 39.28 39.28 2015627 12/30108 09680 GREGG PHILLIPSON Ref002391789 12/29/08 UB Refund Cst #0000140170 44.62 44.62 2015437 12117/08 09577 GREGORY THOMAS RF255082117 12/16/08 REFUND OVER-PAYMENT 105.48 105.48 2015222 12/03/08 01997 GROSSMONT UNION H S DISTRICT AM0900021 11/23/08 ARTIFICIAL TURF REBATE 20.211.50 20.211.50 2015268 12110/08 09523 GUADALUPE BARAJAS Ref002391185 12/08/08 UB Refund Cst #0000064046 94.88 94.88 2015628 12/30/08 09602 GUILLERMO FLORES Ref002391710 12/29/08 UB Refund Cst #0000050406 137.60 137.60 2015269 12/10/08 09529 GUILLERMO PENA Ref002391192 12108/08 UB Refund Cst #0000088084 17.60 17.60 2015351 12/10/08 00174 HACH COMPANY 5990508 11/13/08 CHLORINE &AMMONIA ANALYZER 2.004.39 2.004.39 2015438 12117/08 00174 HACH COMPANY 6004356 11/21/08 HACH APA 6000 AUTOBURETTE MOD REPAIR 710.32 710.32 2015629 12130/08 09645 HANNAH GERKEN Ref002391753 12129/08 UB Refund Cst#0000126672 46.39 46.39 2015630 12/30/08 09633 HANSON REAL ESTATE Ref002391741 12/29/08 UB Refund Cst#0000124161 49.73 49.73 2015631 12/30/08 09622 HAROLD FRAZER Ref002391730 12/29/08 UB Refund Cst#0000091696 26.06 26.06 2015728 12/31/08 03639 HARRIS &ASSOCIATES INC 330403 12/05/08 CIP P2009 -36 INCH PIPELINE VALVE ENGG 1.556.50 1.556.50 Page 11 of31 OTAYWATER DISTRICT CHECKREGISTER FOR CHECKS 2015186 THROUGH 2015768 RUN DATES 1213/2008 TO 12/31/2008 Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total 2015632 12130/08 09612 HARRY RYAN Ref002391720 12/29/08 UB Refund Cst#0000073075 71.62 71.62 2015439 12/17/08 02795 HARTFORD INSURANCE CO,THE 000859 12109/08 TRAVEL POLICY RENEWAL 803.00 803.00 2015352 12/10/08 06640 HD SUPPLY WATERWORKS LTO 8249014 11/19/08 URINALS 1,554.83 1,554.83 2015223 12/03/08 07302 HEALTH DIMENSIONS 1911 11/10/08 RENTALS FOR THE HEALTH FAIR 802.50 802.50 2015633 12130/08 09635 HECTORFLORES Ref002391743 12/29/08 UB Refund Cst #0000124217 71.62 71.62 2015729 12/31/08 04472 HECTORI MARES-COSSIO 44 10/01/08 BI-NATIONAL CONSULTANTSERVICES 3,600.00 45 11/01/08 BI-NATIONAL CONSULTANTSERVICES 3,600.00 7,200.00 2015521 12/23/08 00062 HELIX WATER DISTRICT 178540011208 12/03/08 WATER BILL -AVOCADO BLVD 48.90 174639861208 12/04/08 WATER BILL -RUSSELL SQ 36.50 85.40 2015634 12/30/08 09591 HENRYS MARKET Ref002391698 12/29/08 UB Refund Cst#0000007348 99.39 99.39 2015635 12/30/08 09702 HERLINDA RYAN Ref002391811 12/29/08 UB Refund Cst#0000142605 42.85 42.85 2015636 12/30/08 09703 HERLINDA RYAN &ASSOCIATES Ref002391812 12129/08 UB Refund Cst #0000142649 44.64 44.64 2015270 12/10/08 09530 HERMILINDA CALDERON Ref002391193 12/08/08 UB Refund Cst #0000088469 28.40 28.40 2015440 12/17/08 00713 HEWLETT-PACKARD COMPANY 45258618 11/22108 WORKSTATION EQUIPMENT 8,136.20 4258189 11/22108 WORKSTATION EQUIPMENT 3,745.39 11,881.59 2015730 12131/08 00713 HEWLETT-PACKARD COMPANY 45322040 12/09/08 DATA CENTER EQUIPMENT 536.60 536.60 2015731 12/31/08 06843 HI-TECH AIRCONDITIONING 5035 12109/08 DATA CENTER AC MAINTENANCE 375.00 375.00 2015637 12/30/08 09589 HUUTO Ref002391696 12/29/08 UB Refund Cst#0000001776 51.60 51.60 2015522 12123/08 08969 INFOSEND INC 34648 12102/08 POSTAGE 20,586.57 34569 11/28/08 BILL PRINTING SERVICES 6,872.28 27,458.85 2015353 12110/08 09047 INLAND WATER WORKS SUPPLY CO.205354 11/18/08 METER READER HANDHELDS 26,444.13 26,444.13 2015271 12110/08 09565 INSTACLOSE REALESTATE Ref002391231 12/08/08 UB Refund Cst#0000140464 50.20 50.20 2015272 12110/08 09544 INTEGRATED ASSETSERVICES Ref002391209 12/08/08 UB Refund Cst #0000126469 47.15 47.15 2015523 12123/08 02028 INTERACTIVE DATA PRICING AND 05669118 11/30/08 DIAL-UP SERVICE FOR INVESTMENTS 85.00 85.00 2015524 12/23/08 02372 INTERIORPLANT SERVICE INC 29528 11/30/08 PLANT SERVICE 169.00 169.00 Page 12 of31 r.:,,"-:",,",'·'·_~''''''''''''''''''''''''''·'''''-~''''''''_..,-,c~"",,=-=.~~..=._..~.~.".~,....,..,.,...,~..~_.~~~~~~..,_._~_~.~..,..".~,..,--,-"..,-,,~r",_T""''''''~~--'''''-_'~~<~,~~.,.,.."...,-=~~_~"=.'....,,,."'.'":;~<:_,::::J~';"~!V..:'",,&,,...~:,-,"~_ OTAYWATERDISTRICT CHECK REGISTER FOR CHECKS 2015186 THROUGH 2015768 RUN DATES 12/3/2008 TO 12/3112008 Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total 2015354 12/10108 01500 IRRIGATION ASSOCIATION 4025612191 10/10108 2008 CLiA RENEWAL FEE 50.00 50.00 2015638 12/30108 09631 ISABEL LOPEZ Ref002391739 12/29/08 UB Refund Cst#0000123610 70.36 70.36 2015639 12130108 09627 ISABEL PAEZ Ref002391735 12/29/08 UB Refund Cst #0000121527 19.50 19.50 2015640 12/30108 09638 ISABEL RODRIGUEZ Ref002391746 12129/08 UB Refund Cst #0000124930 75.00 75.00 2015732 12/31/08 02263 ITRON INC 000865 12/17/08 MVRSTRAINING REGISTRATIONS 790.00 790.00 2015641 12130108 09614 JACK BRUNK Ref002391722 12/29/08 UB Refund Cst #0000084273 16.18 16.18 2015642 12/30108 09653 JACQUELINE WILLSON Ref002391761 12129/08 UB Refund Cst #0000127448 47.78 47.78 2015643 12130/08 09685 JAN DAVIS Ref002391794 12/29/08 UB Refund Cst #0000140342 37.71 37.71 2015644 12/30108 09687 JAN DAVIS Ref002391796 12/29/08 UB Refund Cst #0000140551 62.56 62.56 2015273 12/10108 09553 JAN RYAN Ref002391218 12/08/08 UB Refund Cst#0000128079 57.39 57.39 2015525 12/23/08 03077 JANI KING OF CA INC -SDO SD012080316 12101108 OFF-SITE JANITORIAL SERVICES 1,042.00 1,042.00 2015645 12/30108 09596 JAVIER ALVAREZ Ref002391703 12/29/08 UB Refund Cst #0000027611 83.66 83.66 2015646 12/30108 09608 JEAN KELLEMS Ref002391716 12129/08 UB Refund Cst#0000065467 28.62 28.62 2015274 12110/08 09563 JEFF WAGNER Ref002391229 12/08/08 UB Refund Cst #0000140362 19.23 19.23 2015647 12/30108 09640 JEFF WAGNER Ref002391748 12/29/08 UB Refund Cst #0000125082 61.02 61.02 2015648 12/30108 09661 JEFF WAGNER Ref002391769 12129/08 UB Refund Cst #0000127750 52.85 52.85 2015355 12110/08 03345 JENKINS,WILLIAM L 000820 12104108 TRAVEL EXPENSE REIMBURSEMENT 450.10 450.10 2015649 12130/08 09607 JESSE CASTELAN Ref002391715 12129/08 UB Refund Cst#0000063704 18.06 18.06 2015650 12/30108 09626 JESSICA HAVENER Ref002391734 12/29/08 UB Refund Cst#0000121105 57.04 57.04 2015651 12/30108 09637 JESUS TORRES SALAS Ref002391745 12/29/08 UB Refund Cst#0000124739 41.27 41.27 2015441 12117108 01010 JOBS AVAILABLE INC 826032 12/09/08 JOB POSTING 297.50 297.50 2015652 12/30108 09636 JOHANNA BEER Ref002391744 12/29/08 UB Refund Cst#0000124716 42.24 42.24 Page 13 of31 OTAYWATER DISTRICT CHECK REGISTER FOR CHECKS 2015186THROUGH 2015768 RUN DATES 12/3/2008TO 12/3112008 Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total 2015356 12110108 00260 JOHNSTONE SUPPLY S1556192001 11/18/08 FLOAT SWITCH 74.04 74.04 2015653 12/30108 09641 JOLYNN BROWN Ref002391749 12/29/08 UB Refund Cst #0000125228 47.36 47.36 2015224 12/03/08 03172 JONES &STOKES ASSOCIATES 0057734 11/08/08 ON-CALL ENVIRONMENTAL SVCS 2,073.75 0057735 11/08/08 ON-CALL ENVIRONMENTAL SVCS 1,908.26 0057736 11/08/08 ON-CALL ENVIRONMENTAL SVCS 826.25 4,808.26 2015357 12/10108 03172 JONES &STOKESASSOCIATES 0057737 11/08/08 HABITAT MGMT ENVIRONMENTAL SVCS 13,722.98 13,722.98 2015654 12/30108 09595 JORGE CHAPA Ref002391702 12/29/08 UB Refund Cst#0000023615 62.49 62.49 2015275 12/10108 09534 JOSE CURIEL Ref002391197 12/08/08 UB Refund Cst #0000091255 32.45 32.45 2015655 12/30108 09594 JOSEPH EDRA Ref002391701 12/29/08 UB Refund Cst #0000019548 77.16 77.16 2015276 12/10108 09518 JOSEPH KRYSZAK Ref002391180 12/08/08 UB Refund Cst #0000002689 360.98 360.98 2015277 12/10108 09522 JOSEPH LYNCH Ref002391184 12108/08 UB Refund Cst #0000044233 34.96 34.96 2015278 12110/08 09533 JUAN SANCHEZ Ref002391196 12/08/08 UB Refund Cst #0000091029 13.71 13.71 2015225 12/03/08 09512 JUDAH BUXTON 000818 12103/08 RETIREMENTPARTY EXPENSE 200.00 200.00 2015656 12/30108 09644 KAREN WHEELER Ref002391752 12/29/08 UB Refund Cst#0000126549 35.08 35.08 2015657 12/30108 09672 KAREN WHEELER Ref002391780 12/29/08 UB Refund Cst#0000139677 32.48 32.48 2015658 12/30108 09699 KARRI CARLSON Ref002391808 12/29/08 UB Refund Cst#0000141378 95.78 95.78 2015659 12130108 09689 KATHLEEN FORNAL Ref002391798 12129/08 UB Refund Cst#0000140736 37.75 37.75 2015526 12/23/08 07669 KEAGY REAL ESTATE 505 12/02108 APPRAISAL SERVICES 7,500.00 7,500.00 2015660 12/30108 09621 KEIR STAHLHUT Ref002391729 12/29/08 UB Refund Cst #0000091326 51.10 51.10 2015226 12103/08 09474 KEITH ANDERSON AND ASSOCIATES RF250267264 12102108 REISSUE TO ORIGINAL PAYEE 53.58 53.58 2015661 12/30108 09605 KENNETH HOOD Ref002391713 12/29/08 UB Refund Cst #0000057247 13.77 13.77 2015279 12110108 09526 KERRY FROST Ref002391189 12/08/08 UB Refund Cst #0000082215 46.43 46.43 2015358 12110108 05840 KIRK PAVING INC 4152 11/18/08 AS NEEDED PAVING SERVICES 18,981.20 18,981.20 2015442 12117/08 05840 KIRK PAVING INC 4168 11/26/08 AS NEEDED PAVING SERVICES 8,639.35 8,639.35 Page 14 of31 -,~~-",~="""",=,<,,,,,,,...,....,.-"".._--"--..,---_._.":-.";';'o:}"$;'''''';';' OTAYWATER DISTRICT CHECK REGISTER FORCHECKS 2015186 THROUGH 2015768 RUN DATES 12/3/2008TO 12/31/2008 Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total 2015227 12103/08 04996 KNOX ATIORNEY SERVICE INC 436110 11/11/08 DELIVERY OF BOARD &COMMITIEE PACKETS 27.50 436111 11/11/08 DELIVERY OF BOARD &COMMITIEE PACKETS 27.50 436112 11/11/08 DELIVERY OF BOARD &COMMITIEE PACKETS 27.50 435853 11/11/08 DELIVERY OF BOARD &COMMITIEE PACKETS 27.50 436113 11/11/08 DELIVERY OF BOARD &COMMITIEE PACKETS 27.50 137.50 2015359 12/10/08 04996 KNOX ATIORNEYSERVICE INC 437794 11/19/08 DELIVERY OF BOARD &COMMITIEE PACKETS 27.50 438295 11/20/08 DELIVERY OF BOARD &COMMITIEE PACKETS 27.50 437796 11/19/08 DELIVERY OF BOARD &COMMITIEE PACKETS 27.50 437795 11/19/08 DELIVERY OF BOARD &COMMITIEE PACKETS 27.50 110.00 2015527 12/23/08 04996 KNOX ATIORNEY SERVICE INC 440364 12/02/08 DELIVERY OF BOARD &COMMITIEE PACKETS 28.60 440365 12/02/08 DELIVERY OF BOARD &COMMITIEEPACKETS 28.60 440366 12/02108 DELIVERY OF BOARD &COMMITIEEPACKETS 28.60 440368 12102108 DELIVERY OF BOARD &COMMITIEEPACKETS 28.60 440367 12/02/08 DELIVERY OF BOARD &COMMITIEE PACKETS 28.60 440435 12/02/08 DELIVERY OF BOARD &COMMITIEE PACKETS 28.60 440436 12/02/08 DELIVERY OF BOARD &COMMITIEE PACKETS 28.60 200.20 2015360 12/10/08 09468 LAFAYETIE HOTEL 000837 12/10/08 HOLIDAY DINNER DANCE 3,320.56 3,320.56 2015733 12/31/08 09468 LAFAYETIE HOTEL 000871 12/15/08 BALANCE DUE FOR HOLIDAY PARTY 280.74 280.74 2015443 12117/08 06497 LAKESIDE LAND COMPANY 219354 11/25/08 ASPHALT 40.00 40.00 2015280 12/10/08 09566 LANISYLVA Ref002391232 12/08/08 UB Refund Cst #0000140660 16.87 16.87 2015662 12/30/08 09610 LARRY OHARRA Ref002391718 12/29/08 UB Refund Cst #0000070380 810.22 810.22 2015228 12/03/08 09511 LAYFIELD ENVIRONMENTALSYSTEMS 000814 12/03/08 BID BOND REFUND 15,118.68 15,118.68 2015229 12103/08 03607 LEE &RO INC 83702 11/11/08 P2009 -DESIGN OF36-INCH PIPELINE 53,738.17 83508 11/11/08 AS NEEDED ENGINEERING DESIGN SERVICES 9,734.18 63,472.35 2015734 12/31/08 03607 LEE &RO INC 83703 12110/08 P2009 -DESIGN OF 36-INCH PIPELINE 122,465.07 122,465.07 2015281 12/10/08 09536 LEON HERRICK Ref002391199 12/08/08 UB Refund Cst#0000122589 61.71 61.71 2015663 12/30/08 09684 LEONARD TEYSSIER Ref002391793 12/29/08 UB Refund Cst#0000140236 121.23 121.23 2015230 12/03/08 00627 LEWIS &LEWIS ENTERPRISES 982475000 11/11/08 SURVEY EQUIPMENT 339.33 339.33 2015444 12/17/08 00627 LEWIS &LEWIS ENTERPRISES 982475001 11/21/08 SURVEY EQUIPMENT 6.25 6.25 Page 15 of 31 OTAYWATER DISTRICT CHECKREGISTER FOR CHECKS 2015186 THROUGH 2015768 RUN DATES 12/3/2008 TO 12/31/2008 Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total 2015231 12/03/08 00491 LIGHTHOUSE INC 2165373 11/07108 APCD LED RETROFIT LIGHTING 2,212.11 2,212.11 2015528 12123/08 00491 LIGHTHOUSE INC 2164300 11/05/08 VEHICLE PARTS 157.52 157.52 2015664 12/30108 09670 LINDA RING Ref002391778 12/29/08 UB Refund Cst#0000134955 89.75 89.75 2015665 12/30108 09683 LINDARING Ref002391792 12129/08 UB Refund Cst #0000140223 58.78 58.78 2015666 12130/08 09688 LINDA RING Ref002391797 12/29/08 UB Refund Cst #0000140591 95.43 95.43 2015667 12130/08 09592 LINDA YUMAN Ref002391699 12/29/08 UB Refund Cst#0000011669 53.98 53.98 2015282 12/10/08 09532 L1NH LAM Ref002391195 12/08/08 UB Refund Cst#0000090008 26.96 26.96 2015283 12/10/08 09538 LITTON LOAN SERVICING Ref002391202 12/08/08 UB Refund Cst #0000124714 50.41 50.41 2015529 12/23/08 05220 LOGICALIS INTEGRATION SOLUTION S821406 11/30/08 NETWORK INFRASTRUCTURE CONSULTING 3,630.00 3,630.00 2015735 12131/08 05220 LOGICALIS INTEGRATION SOLUTION IN030384 12/05/08 DATA CENTER EQUIPMENT 4,262.31 4,262.31 2015668 12/30/08 09601 LUIS CHAVEZ Ref002391708 12129108 UB Refund Cst #0000043004 48.24 48.24 2015284 12/10/08 09524 LYNN GARDNER Ref002391186 12/08/08 UB Refund Cst #0000065938 75.00 75.00 2015361 12110/08 01054 LYNN'S LOCKSMITH SERVICE 261571 11/05108 SERVICE CALL TO REPAIR LOCK 70.47 70.47 2015445 12/17/08 01464 MAG SYSTEMS INC 163464937 11/21/08 AGM SIGNAL ISOLATORS 2,894.67 2,894.67 2015669 12/30108 09611 MAN KWON Ref002391719 12/29108 UB Refund Cst #0000072022 15.04 15.04 2015446 12/17/08 00628 MANHATTAN NAT'L LIFE INS CO 000858 12/17/08 VOLUNTARY LIFE INSURANCE 320.14 320.14 2015670 12/30/08 09609 MARCELLE GARCIA Ref002391717 12/29/08 UB Refund Cst#0000070011 79.70 79.70 2015362 12/10/08 05862 MARINE SERVICES COMMERCIAL M13256 11/19/08 SCBA BOTTLE REFILL 105.00 105.00 2015285 12/10/08 08928 MARIO KIMBLE Ref002391200 12108/08 UB Refund Cst#0000123038 46.74 46.74 2015671 12/30/08 09619 MARISSA WILLIAMS Ref002391727 12129/08 UB Refund Cst#0000090149 33.01 33.01 2015672 12/30/08 09656 MARK POWELL Ref002391764 12/29/08 UB Refund Cst#0000127586 56.89 56.89 2015530 12/23/08 02902 MARSTON+MARSTONINC 200812 12/01/08 PUBLIC RELATIONS SERVICES 8,372.50 8,372.50 2015673 12/30/08 09649 MARYANN AUGUSTINE Ref002391757 12129/08 UB Refund Cst#0000127186 68.49 68.49 Page 16 of31 '",~-~,.,..~.~.~.._..'="'"""......-~_~~__~~":"~'9:"~"5'j.'''"'_,.,., OTAYWATERDISTRICT CHECK REGISTER FOR CHECKS 2015186 THROUGH 2015768 RUN DATES 1213/2008 TO 12131/2008 Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total 2015531 12123/08 05329 MASTER METER INC 01484021N 11/28/08 INVENTORY 21,340.97 21,340.97 2015363 12/10/08 02882 MAYER REPROGRAPHICS INC 00394781N 11/17/08 REPROGRAPHICS SVCS 118.53 118.53 2015364 12110/08 01183 MCMASTER-CARR SUPPLY CO 16095171 11/20/08 BRASS BALL VALVES 177.30 16802055 12102/08 SHIPPING CHARGE FOR PO 709379 59.81 237.11 2015532 12/23/08 01183 MCMASTER-CARR SUPPLY CO 15464315 11/12/08 REPAIR PARTS 1,190.78 16780848 12/01/08 WELD SUPPLIES 239.70 16951898 12103/08 AIR FILTERS 193.02 16095179 11/20/08 SUPPLIES 146.28 16631303 11/26/08 WELD SUPPLIES 29.23 16777430 12/01/08 WELD SUPPLIES 17.11 1,816.12 2015674 12/30/08 09658 MCS MORTGAGE SERVICES Ref002391766 12/29/08 UB Refund Cst#0000127622 139.98 139.98 2015232 12/03/08 06648 MEASUREMENT CONTROL 142886 11/10/08 LARGE METERS TESTED 918.60 142888 11/10/08 LARGE METERS TESTED 918.60 1,837.20 2015533 12/23/08 03745 MEDEROS,CHARLES 000877 12/22/08 COMPUTER LOAN PROGRAM 2,085.90 2,085.90 2015534 12/23/08 00271 METTLER TOLEDO INC 15700297507 12/02/08 CERTIFICATION LABORATORY BALANCES 246.00 246.00 2015286 12/10/08 09569 MICHAEL DERR Ref002391235 12/08/08 UB Refund Cst #0000142310 577.42 577.42 2015287 12/10/08 09537 MICHAEL WALKER Ref002391201 12/08/08 UB Refund Cst #0000123142 56.68 56.68 2015675 12/30/08 09690 MICHELLE MACAWILI Ref002391799 12129/08 UB Refund Cst #0000140860 16.76 16.76 2015676 12/30/08 09679 MIKE LEWIS Ref002391788 12/29/08 UB Refund Cst #0000140116 19.54 19.54 2015288 12/10108 09519 MIKE PRASSER Ref002391181 12/08/08 UB Refund Cst #0000009212 5.68 5.68 2015535 12/23/08 00887 MIRAMAR TRUCK CENTER-SAN DIEGO 241109 12/01/08 REPAIR PARTS 318.53 318.53 2015447 12117108 03393 MOBILE MINI LLC -CA 904171547 11/23/08 RENTAL 40'METER STORAGE CONTAINERS 173.28 173.28 2015536 12/23/08 03393 MOBILE MINI LLC -CA 904174117 12/04/08 RENTAL 40'METER STORAGE CONTAINERS 179.27 179.27 2015289 12/10/08 09539 MONICA CONRADO Ref002391203 12/08/08 UB Refund Cst #0000124742 114.80 114.80 2015290 12/10/08 09556 MORTGAGE CONTRACTING SERVICES Ref002391222 12/08/08 UB Refund Cst#0000139563 26.44 26.44 2015736 12131/08 03623 MWH AMERICAS INC 1231303 12/02/08 PROFESSIONALSERVICES RENDERED 258.50 258.50 Page 17 of31 _,"_..,.."_,....:=,.,:",~".,_~.~."..."""=""'':";·"....,''-=~,,.=.~......,.,.-_~'''..~O'.....~~....-},->:...,.~~ OTAYWATER DISTRICT CHECK REGISTER FOR CHECKS 2015186 THROUGH 2015768 RUN DATES 1213/2008 TO 12131/2008 Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total 2015233 12103/08 02037 MWH LABORATORIES 256216L1 11/07/08 LABORATORY ANALYSES 2,226.00 2,226.00 2015365 12/10/08 02037 MWH LABORATORIES 258424L1 11/20/08 LABORATORY ANALYSES 398.00 398.00 2015537 12/23/08 09587 NAMBA,RICHARD 000878 12/22/08 TUITION REIMBURSEMENT 445.00 445.00 2015539 12/23/08 04676 NAPA AUTO PARTS 133560 CREDIT MEMO (264.60) 133562 CREDIT MEMO (142.10) 133608 CREDIT MEMO (28.21) 133576 CREDIT MEMO (4.23) 131951 11/20108 REPAIR PARTS 655.66 131952 11/20/08 REPAIR PARTS 221.47 132874 12101/08 REPAIR PARTS 179.32 131102 11/12108 REPAIR PARTS 137.01 131640 11/17/08 REPAIR PARTS 120.08 130269 11/04/08 REPAIR PARTS 111.21 132627 11/26/08 REPAIR PARTS 109.78 132996 12/02/08 REPAIR PARTS 104.52 131376 11/14/08 REPAIR PARTS 92.30 131100 11/12/08 REPAIR PARTS 82.84 131360 11/14/08 REPAIR PARTS 70.07 131997 11/20108 REPAIR PARTS 63.35 131948 11/20/08 REPAIR PARTS 56.67 132048 11/20/08 REPAIR PARTS 56.09 131993 11/20/08 REPAIR PARTS 39.86 131188 11/12/08 REPAIR PARTS 39.48 132516 11/25/08 REPAIR PARTS 37.77 130588 11/06/08 REPAIR PARTS 36.38 132617 11/26/08 REPAIR PARTS 35.51 132519 11/25/08 REPAIR PARTS 35.19 132297 11/24/08 REPAIR PARTS 33.17 131974 11/20/08 REPAIR PARTS 31.81 131430 11/14/08 REPAIR PARTS 30.59 132883 12/01/08 REPAIR PARTS 28.33 131982 11/20/08 REPAIR PARTS 28.21 132588 11/26/08 REPAIR PARTS 21.53 132884 12/01/08 REPAIR PARTS 20.46 133119 12/03/08 REPAIR PARTS 20.36 132167 11/21/08 REPAIR PARTS 14.03 131361 11/14/08 REPAIR PARTS 12.87 130691 11/07/08 REPAIR PARTS 11.45 131335 11/13/08 REPAIR PARTS 9.87 132894 12/01/08 REPAIR PARTS 8.36 131101 11/12/08 REPAIR PARTS 7.96 Page 18 of 31 OTAYWATER DISTRICT CHECK REGISTER FORCHECKS2015186 THROUGH 2015768 RUN DATES 12/3/2008TO 12/31/2008 Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total 131304 11/13/08 REPAIR PARTS 7.96 131738 11/18/08 REPAIR PARTS 7.89 130495 11/05/08 REPAIR PARTS 7.41 130827 11/10108 REPAIR PARTS 7.01 132166 11/21/08 REPAIR PARTS 7.01 132864 12/01/08 REPAIR PARTS 6.10 133104 12/03/08 REPAIR PARTS 4.78 131595 11/17/08 REPAIR PARTS 3.81 2,176.39 2015737 12/31/08 04676 NAPA AUTO PARTS 133719 12/10108 REPAIR PARTS 120.66 133575 12/09/08 REPAIR PARTS 114.02 133868 12/11/08 REPAIR PARTS 58.03 133831 12/10108 REPAIR PARTS 56.56 133726 12110/08 REPAIR PARTS 51.12 133910 12111/08 REPAIR PARTS 33.49 133754 12/10108 REPAIR PARTS 14.28 133790 12/10108 REPAIR PARTS 1.94 450.10 2015366 12/10108 03523 NATIONAL DEFERRED COMPENSATION Ben2391298 12/11/08 DEFERRED COMP PLAN 9,036.29 9,036.29 2015540 12/23/08 03523 NATIONAL DEFERRED COMPENSATION Ben2391636 12/24/08 DEFERRED COMP PLAN 9,651.28 9,651.28 2015448 12/17/08 00996 NEW HORIZONS 000848 12110108 COURSE REGISTRATION 225.00 225.00 2015541 12123108 08531 NEWEST CONSTRUCTION 3 11/30108 S2015 -CALAVO SEWER LIFT STATION 52,591.50 52,591.50 2015449 12117108 03571 NEXTLEVELINTERNETINC 17344 12/14/08 INTERNETWEB HOSTING 416.00 416.00 2015677 12130108 09606 NNP-SAN MIGUEL RANCH Ref002391714 12/29/08 UB Refund Cst#0000061750 113.14 113.14 2015367 12/10108 05332 NOLTE ASSOCIATES INC 9010496 10/28/08 850-4 RESERVOIR STRUCTURAL LA PRESA 1,320.00 1,320.00 2015738 12/31/08 05332 NOLTE ASSOCIATES INC 9030091 12108/08 850-4 RESERVOIR STRUCTURAL LA PRESA 2,145.00 2,145.00 2015678 12/30108 09617 NORMA PEREZ Ref002391725 12129/08 UB Refund Cst #0000087326 7.59 7.59 2015450 12117108 08656 NORTH STATE ENVIRONMENTAL 200544 11/26/08 ENVIRONMENTAL DISPOSAL 1,528.13 1,528.13 2015291 12/10108 09543 OAK TREE REALTY Ref002391208 12108/08 UB Refund Cst#0000126032 61.97 61.97 2015368 12/10108 00510 OFFICE DEPOT INC 453637269001 11/19/08 APC BACK-UPS XS SERIES BATTERY BACKUP 430.98 451637097001 11/19/08 OFFICE SUPPLIES 147.81 578.79 2015451 12/17/08 00510 OFFICE DEPOT INC 454093719001 11/26/08 OFFICE SUPPLIES 219.62 454017138001 11/26/08 OFFICE SUPPLIES 125.30 Page 19 of31 ----------.~_._~...~.~~~~.,~~..~.~~_._-_..._--------- OTAY WATERDISTRICT CHECK REGISTER FORCHECKS 2015186 THROUGH 2015768 RUN DATES 1213/2008 TO 12131/2008 Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total 454093716001 11/26/08 OFFICE SUPPLIES 84.56 454093722001 11/26/08 OFFICE SUPPLIES 15.09 454093717001 11/26/08 OFFICE SUPPLIES 10.75 455.32 2015739 12131/08 00510 OFFICE DEPOT INC 456082667001 12/10/08 OFFICE SUPPLIES 33.29 33.29 2015369 12/10/08 07945 OLIN CORP -CHLORALKALI 1094307 11/19/08 CHLORINE FOR TREATMENT PLANT 2,187.55 2,187.55 2015740 12131/08 07945 OLIN CORP -CHLOR ALKALI 1101604 12/10/08 CHLORINE FOR TREATMENT PLANT 1,458.37 1,458.37 2015234 12/03/08 02084 OLLI BROS HATS101 10/02108 UNIFORM APPAREL 1,148.18 1,148.18 2015679 12130/08 09623 OMARANZAR Ref002391731 12/29/08 UB Refund Cst#0000092388 180.16 180.16 2015370 12/10/08 03149 ON SITE LASER 42045 11/14/08 PRINTER REPAIR 168.13 168.13 2015452 12/17/08 03149 ON SITE LASER 42135 11/26/08 PRINTER REPAIR 473.06 473.06 2015542 12/23/08 06856 ORPAK USA INC 29191 11/21/08 FUEL SYSTEM PARTS 1,255.06 1,255.06 2015453 12117/08 02721 ORTIZ CORPORATION 11 10/01/08 RETENTION/OLIVEVISTA DR UTILITY 44,833.70 44,833.70 2015371 12/10/08 02334 OTAYLANDFILL 007369 11/15/08 WASTE DISPOSAL SERVICES 34.36 34.36 2015372 12110/08 03101 OTAY WATER DISTRICT Ben2391300 12/11/08 PAYROLL DEDUCTION -ASSN DUES 826.00 826.00 2015543 12/23/08 03101 OTAY WATER DISTRICT Ben2391638 12/24/08 PAYROLL DEDUCTION -ASSN DUES 819.00 819.00 2015454 12117/08 07492 OTTO KRUEGER 000857 12/16/08 ENTRYGATE REPAIR 36.50 36.50 2015741 12/31/08 07499 PACIFIC BUILDING MAINTENANCE 15934 12101/08 JANITORIAL SERVICES ADMIN,WH,TP &OPS 2,795.00 2,795.00 2015373 12110/08 08891 PACIFIC METER SERVICES INC 108 11/16/08 WATER METER REPLACEMENT FY 2009 23,854.22 23,854.22 2015455 12/17/08 08891 PACIFIC METER SERVICES INC 105 10/31/08 WATER METER REPLACEMENT FY 2009 16,753.80 109 11/24/08 WATER METER REPLACEMENT FY 2009 12,046.78 28,800.58 2015742 12/31/08 08891 PACIFIC METERSERVICES INC 111 12/08/08 WATER METER REPLACEMENT FY2009 26,287.51 26,287.51 2015374 12/10/08 03017 PACIFIC SAFETY COUNCIL 65465 10/24/08 SAFETYTRAINING 4,420.00 4,420.00 2015680 12/30/08 09662 PACIFIC WESTERN REALTY Ref002391770 12/29/08 UB Refund Cst #0000127818 53.58 53.58 2015235 12103/08 09147 PALOP,GENE 000816 12/03/08 CERTIFICATION REIMBURSEMENT 190.00 190.00 Page 20 of31 OTAYWATER DISTRICT CHECKREGISTER FOR CHECKS2015186 THROUGH 2015768 RUN DATES 12/3/2008TO 12/3112008 Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total 2015681 12/30/08 09632 PATRICIA FLORES Ref002391740 12/29/08 UB Refund Cst #0000123627 18.43 18.43 2015682 12/30/08 09643 PAUL FERRELL Ref002391751 12/29/08 UB Refund Cst #0000126441 12.81 12.81 2015683 12/30/08 09629 PAUL JONES Ref002391737 12/29/08 UB Refund Cst #0000122665 37.07 37.07 2015544 12/23/08 05497 PAYPAL INC 3010797 11/30/08 ON-LINE PAYMENT SERVICES 423.60 423.60 2015375 12/10/08 03308 PBS&J 1022521 10/10/08 CIP P2089-RECYCLED WATERCONCEPT STUD'!3,767.29 3,767.29 2015545 12/23/08 03308 PBS&J 1027672 12/02/08 CIP P2089-RECYCLED WATER CONCEPT STUD)25,656.50 25,656.50 2015236 12103/08 00227 PELL MELL SUPPLY 45526000 11/12/08 BOLTS FOR 1296-1 PUMP 450.13 450.13 2015456 12/17/08 03790 PENHALL COMPANY 20537 11/26/08 FLAT SAW CUTTING SERVICES 255.00 255.00 2015237 12103/08 03180 PERFORMANCE METER INC 00153651N 11/10/08 TEMP CONSTMETERS WITH BACKFLOWS 5,252.82 5,252.82 2015292 12/10/08 09564 PETRINI ASSET MNGMT Ref002391230 12/08/08 UB Refund Cst#0000140435 5.69 5.69 2015376 12/10/08 00137 PETTY CASH CUSTODIAN 000835 12/09/08 PETTY CASH REIMBURSEMENT 336.67 336.67 2015546 12/23/08 00137 PETTY CASH CUSTODIAN 000870 12119/08 PETTY CASH REIMBURSEMENT 322.85 322.85 2015457 12117/08 07290 PILLSBURYWINTHROP SHAW 7489016 12/06/08 LEGAL SERVICES 5,580.00 5,580.00 2015547 12/23/08 00053 PITNEY BOWES INC 373091 12/03/08 POSTAL SECURITY DEVICE RENTAL 206.88 206.88 2015293 12/10108 09550 PLATINUM CIRCLE REAL ESTATE Ref002391215 12108/08 UB Refund Cst #0000127725 16.71 16.71 2015294 12/10108 09548 PLATNIUM CIRCLE REAL ESTATE Ref002391213 12/08/08 UB Refund Cst #0000126988 150.98 150.98 2015458 12117/08 03351 POSADA,ROD 000841 12/11/08 TUITION REIMBURSEMENT 130.00 130.00 2015238 12103/08 05499 PRAXAIR DISTRIBUTION INC 31452318 11/20108 WELDING SUPPLIES &EQUIPMENT 587.32 587.32 2015548 12/23/08 05499 PRAXAIR DISTRIBUTION INC 31631678 12/04/08 WELDING SUPPLIES &EQUIPMENT 389.48 389.48 2015549 12/23/08 02976 PRE-PAID LEGAL SERVICES INC 000879 12123/08 LEGAL SERVICES 41.85 41.85 2015377 12/10108 01733 PRICE TRONCONE &11934 11/12/08 DISTRICT RADIO REPEATER SITE RENTAL 3,567.00 3,567.00 2015743 12131/08 07860 PROTECTIVE LIFE INSURANCE CO 000882 12/23/08 HEALTH INSURANCE 15,094.38 15,094.38 2015239 12/03/08 06641 PRUDENTIAL OVERALL SUPPLY 8822579 11/13108 UNIFORMS 289.68 Page 21 of 31 .-~-~.~~_.~,~",,''-'''''':"'\.T:"',"'?'.::-"-~,,,;,,_..,,'~"',~;' OTAYWATER DISTRICT CHECK REGISTER FORCHECKS2015186 THROUGH 2015768 RUN DATES 12/3/2008TO 12/3112008 Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total 8822578 11/13/08 MATS,TOWELS &SUPPLIES 116.78 8822580 11/13/08 MATS,TOWELS &SUPPLIES 95.84 8818296 11/12/08 MATS,TOWELS &SUPPLIES 89.00 8822581 11/13/08 UNIFORMS 53.45 8818295 11/12108 UNIFORMS 48.23 692.98 2015378 12110/08 06641 PRUDENTIAL OVERALL SUPPLY 8838732 11/19/08 MATS,TOWELS &SUPPLIES 89.00 8842835 11/20/08 UNIFORMS 53.45 8838731 11/19/08 UNIFORMS 48.23 8842833 11/20/08 UNIFORMS 322.24 8842832 11/20/08 MATS,TOWEL &SUPPLIES 116.78 8842834 11/20/08 MATS,TOWELS &SUPPLIES 95.84 725.54 2015459 12/17/08 06641 PRUDENTIAL OVERALL SUPPLY 8862955 11/27/08 UNIFORMS 294.84 8862954 11/27/08 MATS,TOWELS &SUPPLIES 116.78 8862956 11/27/08 MATS,TOWELS &SUPPLIES 95.84 8858864 11/26/08 MATS,TOWELS &SUPPLIES 89.00 8862957 11/27/08 UNIFORMS 53.45 8858863 11/26/08 UNIFORMS 48.23 698.14 2015550 12123/08 06641 PRUDENTIAL OVERALLSUPPLY 8883119 12/04108 UNIFORMS 308.84 8883118 12104/08 MATS,TOWELS &SUPPLIES 116.78 8883120 12/04/08 ADMIN/OPS UNIFORMS,TOWELS &MATS 95.84 8879014 12/03/08 MATS,TOWELS &SUPPLIES 89.00 8883121 12104/08 UNIFORMS 85.68 8879013 12/03/08 UNIFORMS 50.23 746.37 2015744 12/31/08 06641 PRUDENTIAL OVERALL SUPPLY 8903160 12111/08 UNIFORMS 299.65 8903159 12/11/08 MATS,TOWELS &SUPPLIES 116.78 8903160A 12/11/08 UNIFORM BLUE JACKETS 105.00 8903161 12/11/08 MATS,TOWELS &SUPPLIES 95.84 8899086 12110108 MATS,TOWELS &SUPPLIES 89.00 8903162 12/11/08 UNIFORMS 53.45 8899085 12/10/08 UNIFORMS 48.23 807.95 2015551 12/23/08 02917 PTO SALES CORPORATION 9283370008 12/02/08 REPAIR TRANSMISSION 2,595.59 2,595.59 2015240 12103/08 00078 PUBLIC EMPLOYEES RETIREMENT Ben2390893 11/26/08 PERS CONTRIBUTION 129,650.23 129,650.23 2015460 12117/08 00078 PUBLIC EMPLOYEES RETIREMENT Ben2391294 12/11/08 PERS CONTRIBUTION 129,557.04 129,557.04 2015552 12/23/08 00078 PUBLIC EMPLOYEES RETIREMENT Ben2391632 12124/08 PERS CONTRIBUTION 126,865.57 126,865.57 2015461 12/17/08 04971 PURCHASE POWER 000853 12/05/08 POSTAGE METER REFILL 619.50 619.50 Page 22 of 31 OTAYWATERDISTRICT CHECK REGISTER FOR CHECKS 2015186 THROUGH 2015768 RUN DATES 1213/2008 TO 12/31/2008 Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total 2015241 12/03/08 01342 R J SAFETY SUPPLYCO INC 25604901 11/12/08 SAFETY JACKETS 174.56 174.56 2015379 12/10/08 01342 R J SAFETY SUPPLYCO INC 25604801 11/05/08 SAFETY SUPPLIES 129.30 129.30 2015553 12123/08 08331 RABO BANKNA 280206R 11/30/08 RETENTION FOR SPIESS CONSTRUCTION 5,575.35 5,575.35 2015380 12/10/08 07403 RADIOSHACK CORP 217789 11/17/08 13.8 VDC POWER SUPPLY 604.35 604.35 2015745 12131/08 09583 RANCHWOOD HOA 000868 12/18/08 CASH IN YOUR PLANTS PROGRAM 6,500.00 6,500.00 2015554 12123/08 00766 RANROY PRINTING COMPANY 095974 12/03/08 BUSINESS CARDS 48.49 48.49 2015242 12/03/08 02041 RBF CONSULTING 8100126 11/12/08 CIP P2185 -CONST MGMT SVCS 22,133.75 8100127 11/12/08 CIP P2009 -36 INCH PIPELINE 20,545.00 42,678.75 2015555 12/23/08 02041 RBF CONSULTING 8100216 11/28/08 1-905 UTILITY RELOCATION DESIGN SERVICES 632.50 632.50 2015746 12131/08 02041 RBF CONSULTING 8110055 12/09/08 CIP P2009 -36 INCH PIPELINE 10,545.00 10,545.00 2015462 12/17/08 00021 RCP BLOCK &BRICK INC 4331972 11/22/08 CONCRETE 196.87 196.87 2015747 12/31/08 00021 RCP BLOCK &BRICK INC 4332332 12/11/08 CONCRETE 760.28 760.28 2015295 12/10/08 09561 REGIONAL REALTY Ref002391227 12/08/08 UB Refund Cst #0000140332 83.46 83.46 2015381 12/10/08 06645 RELIABLE ELEVATOR INC 14707 11/01/08 ELEVATOR SERVICE &MAINTENANCE 416.01 416.01 2015748 12/31/08 06645 RELIABLE ELEVATOR INC 15102 12/01/08 ELEVATOR SERVICE &MAINTENANCE 416.01 416.01 2015463 12/17/08 00164 REXEL 800484355 11/24/08 MOTORPACT SOFT START CB 664.60 664.60 2015296 12/10/08 08796 REYNALDO GONZALES Ref002391187 12/08/08 UB Refund Cst #0000070842 58.41 58.41 2015749 12131/08 08972 RICK ENGINEERING COMPANY 0009658 09/24/08 ARCGIS SERVER SETUP &SUPPORT 1,200.00 1,200.00 2015684 12130/08 09625 ROBYN COLEMAN Ref002391733 12129/08 UB Refund Cst#0000097490 29.69 29.69 2015556 12/23/08 06412 ROMERO,TANYA 000872 12/18/08 TUITION REIMBURSEMENT 103.00 103.00 2015243 12103/08 03279 ROTH STAFFING COMPANIES LP 12256626 11/28/08 TEMPORARY SERVICES -ADM 1,315.20 12254563 11/21/08 TEMPORARY SERVICES -HR DEPT 1,052.16 2,367.36 2015464 12/17/08 03279 ROTH STAFFING COMPANIES LP 12260707 12112/08 TEMPORARY SERVICES -HR DEPT 1,315.20 12258722 12/04/08 TEMPORARY SERVICES -ADM 789.12 2,104.32 Page 23 of 31 OTAY WATER DISTRICT CHECK REGISTER FORCHECKS 2015186 THROUGH 2015768 RUN DATES 12/3/2008TO 12/31/2008 Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total 2015750 12/31/08 03279 ROTH STAFFING COMPANIES LP 12262692 12/19/08 TEMPORARY SERVICES -HR DEPT 1,315.20 1,315.20 2015465 12/17/08 05322 RUSSELL PLUMBING &SUPPLIES 13706 12108/08 REPLACE GAS VALVE 775.00 775.00 2015685 12/30/08 09668 RUTH J REYES Ref002391776 12/29/08 UB Refund Cst #0000134784 29.79 29.79 2015382 12/10/08 00362 RYAN HERCO PRODUCTS CORP 6496894 11/17/08 CPVC FITTINGS 98.12 6496892 11/18/08 CPVC FITTINGS 188.22 286.34 2015557 12123/08 03687 SAFETY-KLEEN SYSTEMS INC M005301251 11/26/08 WASTE OIL PICK UP 25.00 25.00 2015383 12110/08 00758 SAN DIEGO BUSINESS JOURNAL 000829 11/25/08 SUBSCRIPTION RENEWAL 79.00 79.00 2015751 12/31/08 09586 SAN DIEGO COUNTYAIR POLLUTION 000875 12/19/08 VARIANCE REQUEST FILING FEE 107.00 107.00 2015466 12/17/08 00003 SAN DIEGO COUNTY WATER 000846 12/02/08 DEPOSIT FOR FCF14 WORK 9,400.00 9,400.00 2015558 12123/08 00247 SAN DIEGO DAILY TRANSCRIPT 121412 12/01/08 LEGAL NOTICE 120.05 120.05 2015384 12/10/08 00121 SAN DIEGO GAS &ELECTRIC 000819 11/25/08 UTILITY EXPENSES 54,113.55 000809 11/24/08 UTILITY EXPENSES 44,305.94 000832 12/04/08 UTILITY EXPENSES 49.26 98,468.75 2015467 12/17/08 00121 SAN DIEGO GAS &ELECTRIC 000826 12/03/08 UTILITY EXPENSES 76,307.84 000827 12/02/08 UTILITY EXPENSES 26,116.28 000838 12/04/08 UTILITY EXPENSES 1,661.86 104,085.98 2015752 12/31/08 00121 SAN DIEGO GAS &ELECTRIC 000881 12118/08 UTILITY EXPENSES 18,560.55 18,560.55 2015559 12/23/08 03809 SAN DIEGO NEIGHBORHOOD NEWS 025220426001 11/28/08 WATER CONSERVATION ADS 190.00 190.00 2015297 12/10/08 09545 SAN DIEGO REALTY Ref002391210 12/08/08 UB Refund Cst#0000126638 25.60 25.60 2015298 12/10/08 09551 SAN DIEGO REALTY Ref002391216 12/08/08 UB Refund Cst#0000127828 14.55 14.55 2015686 12/30/08 09682 SAN DIEGO REALTY Ref002391791 12129/08 UB Refund Cst #0000140193 17.40 17.40 2015299 12110/08 09555 SAN DIEGO REALTY INC Ref002391221 12/08/08 UB Refund Cst #0000133805 56.93 56.93 2015300 12/10/08 09557 SAN DIEGO REALTY INC Ref002391223 12108/08 UB Refund Cst#0000139988 50.61 50.61 2015301 12110/08 09567 SAN DIEGO REALTY INC Ref002391233 12/08/08 UB Refund Cst #0000141344 11.68 11.68 2015687 12/30/08 09639 SAN DIEGO REALTY INC Ref002391747 12/29/08 UB Refund Cst #0000124965 48.20 48.20 Page 24of31 OTAY WATERDISTRICT CHECK REGISTER FORCHECKS 2015186 THROUGH 2015768 RUN DATES 1213/2008 TO 12/31/2008 Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total 2015753 12/31/08 06821 SAN DIEGO RECREATION AND 1477 12/19/08 2009 MEMBERSHIP RENEWAL 200.00 200.00 2015302 12/10/08 09552 SAN DIEGO REO REALTORS Ref002391217 12/08/08 UB Refund Cst#0000127927 66.09 66.09 2015303 12/10/08 09559 SAN DIEGO REO REALTORS Ref002391225 12/08/08 UB Refund Cst#0000140036 22.92 22.92 2015688 12/30/08 09559 SAN DIEGO REO REALTORS Ref002391785 12129/08 UB Refund Cst#0000140036 40.19 40.19 2015689 12/30/08 09651 SANDYMILLER Ref002391759 12/29/08 UB Refund Cst #0000127373 30.51 30.51 2015468 12/17/08 05321 SCHIFF ASSOCIATES 02923 10/31/08 CIP P1043-CATHODIC PROTECTION PROGRAM 6,886.92 6,886.92 2015754 12131/08 05321 SCHIFFASSOCIATES 03023 11/30/08 CIP P1043-CATHODIC PROTECTION PROGRAM 15,048.75 15,048.75 2015385 12/10/08 07783 SCRIPPS CENTER FOR EXECUTIVE 17510 11/10/08 EXECUTIVE PHYSICAL 1,348.00 1,348.00 2015690 12/30/08 09700 SEASIDE REALTY Ref002391809 12/29/08 UB Refund Cst #0000141598 92.67 92.67 2015304 12/10/08 09521 SELAM VEISEL Ref002391183 12/08/08 UB Refund Cst #0000011927 88.33 88.33 2015755 12/31/08 09580 SHARON ATCHESON 000866 12/09/08 CASH IN YOUR PLANTS PROGRAM 1,680.00 1,680.00 2015386 12/10/08 09465 SHARON BOYER RF209154917 12/03/08 RE-ISSUE CHECK IN AGENT'S NAME 143.48 143.48 2015560 12/23108 03644 SHARP MISSION PARK 000863 11/26/08 HEALTH EXAM 149.00 149.00 2015244 12/03/08 01651 SHARP REES-STEALYMEDICAL CTRS 206A 11/15/08 HEALTH EXAMS 1,707.00 206 11/15/08 PRE-PLACEMENTPHYSICALS 88.00 1,795.00 2015469 12117/08 05983 SIEMENS WATER 2632152 11/26/08 ANALYZER SPARE PARTS 590.90 590.90 2015561 12123/08 05983 SIEMENS WATER 2633424 12/02/08 DEIONIZED PROCESSING TANK RENTAL 204.72 4517948 12/01/08 DEIONIZED PROCESSING TANK RENTAL 68.34 273.06 2015756 12/31/08 05983 SIEMENS WATER 2637789 12108/08 W&T ANALYZER SPARE PARTS 3,859.97 3,859.97 2015562 12/23/08 05627 SIGNA DIGITAL SOLUTIONS INC ARS22155 12/03/08 COPIER MAINTENANCE 200.00 ARS22073 12/02/08 COPIER MAINTENANCE 200.00 ARS22093 12102108 COPIER MAINTENANCE 200.00 ARS22094 12/02/08 COPIER MAINTENANCE 144.00 ARS22154 12/03/08 COPIERMAINTENANCE 34.20 778.20 2015470 12117/08 01691 SKILLPATH SEMINARS 9714706 12110/08 SEMINAR REGISTRATION 149.00 149.00 2015387 12110/08 09515 SKYLINE SAN DIEGO SKYQ13022 09/17/08 REPAIRS TO POP-UP DISPLAY 75.00 75.00 Page 25 of 31 ~~,....."..."..,..,.,..,"'''''''''''''''--'''''~~-.,,~~~~~.~_.'J"'~_"""'''''='-=''O-'-C''''''''''-''''--'-·.''_''''''''''''"''·~~~~'"''''·''"'''~..~.~.~"',C~""",;"'"."----"='=-."--'-".:;~'~:"""'--"'''''':'",?:;:'''';'''?;'E""~~ OTAYWATER DISTRICT CHECKREGISTER FOR CHECKS 2015186 THROUGH 2015768 RUN DATES 12/3/2008 TO 12/31/2008 Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total 2015245 12/03/08 03071 SOCO GROUP INC,THE 161847 11/07/08 OIL 3,696.02 3,696.02 2015563 12123/08 03071 SOCO GROUP INC,THE 166962 12/04/08 PUMP MOTOR OIL 1,568.73 1,568.73 2015246 12/03/08 03592 SOFTCHOICE CORPORATION 1882800 11/11/08 SOFTWARE LICENSES 583.20 583.20 2015247 12103/08 03103 SOUTHCOAST HEATING &C38704 11/12/08 AIR CONDITIONING MAINTENANCE 908.00 908.00 2015757 12/31/08 03103 SOUTHCOAST HEATING &C39069 12/11/08 AIR CONDITIONING MAINTENANCE 908.00 908.00 2015471 12/17/08 06853 SOUTHERN CALIFORNIA SOIL 349154 11/15/08 ON CALL GEOTECHNICALSERVICES 4,480.40 4,480.40 2015564 12123/08 00725 SOUTHLAND CLUTCH 27602 11/25/08 REPAIR PARTS 695.27 695.27 2015758 12/31/08 09704 SOUTHWEST MEMBRANE OPERATOR 000883 12/23/08 REGISTRATION FEE 525.00 525.00 2015388 12110/08 03760 SPANKY'S PORTABLE SERVICES INC 789385 11/13/08 PORTABLE TOILET RENTAL 98.15 98.15 2015472 12/17/08 03760 SPANKY'S PORTABLE SERVICES INC 790162 11/21/08 PORTABLE TOILET RENTAL 79.96 790163 11/21/08 PORTABLE TOILET RENTAL 79.96 790316 11/24/08 PORTABLE TOILET RENTAL 79.96 790160 11/21/08 PORTABLE TOILET RENTAL 79.96 790161 11/21/08 PORTABLE TOILET RENTAL 79.96 399.80 2015565 12/23/08 03760 SPANKY'S PORTABLE SERVICES INC 792175 12/03/08 PORTABLE TOILET RENTAL 79.96 79.96 2015759 12131/08 03760 SPANKY'S PORTABLE SERVICES INC 793075 12/11/08 PORTABLE TOILETRENTAL 98.15 98.15 2015248 12/03/08 03516 SPECIAL DISTRICTRISK 27334 12102/08 VEHICLE COLLISION COVERAGE 232.74 232.74 2015473 12117/08 03516 SPECIAL DISTRICT RISK 00275541N 12/04/08 WORKERS'COMPENSATION PROGRAM 60,290.00 60,290.00 2015760 12/31/08 00590 SPECIALTY SEALS &ACCESSORIES 26447 12/09/08 EFFLUENTPUMP STATION SEAL 493.76 493.76 2015566 12/23/08 03184 SPIESS CONSTRUCTION CO INC 280206 11/30/08 P2191 -850-4 RESERVOIR (CONSTRUCTION)50,178.15 50,178.15 2015249 12/03/08 03600 SPRINT 000771 11/13/08 WIRELESS CARDS SERVICE -INTERNET 149.48 149.48 2015250 12/03/08 05494 SPRINT 901500243026 11/12/08 GIS (AIR-TRAK)CELLULARSERVICE 3,434.72 3,434.72 2015567 12/23/08 05494 SPRINT 901500243027 12/12108 GIS (AIR-TRAK)CELLULARSERVICE 3,590.66 3,590.66 2015389 12/10/08 02354 STANDARD ELECTRONICS 11769 11/06/08 TESTING &INSPECTING FIRE ALARM SYSTEMS 2,840.00 2,840.00 Page 26 of31 OTAY WATER DISTRICT CHECK REGISTER FOR CHECKS 2015186 THROUGH 2015768 RUN DATES 12/3/2008 TO 12131/2008 Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total 2015474 12117/08 02354 STANDARD ELECTRONICS 11858 11/24/08 SECURITYSERVICE &REPAIRS 149.65 149.65 2015475 12/17/08 06524 STANLEY ACCESS TECH LLC 900146410 11/25/08 AUTOMATIC SWING DOOR MAINTENANCE 124.98 124.98 2015761 12/31/08 06524 STANLEY ACCESS TECH LLC 900165912 12111/08 AUTOMATIC SWING DOOR MAINTENANCE 124.98 124.98 2015390 12/10/08 06299 STATE DISBURSEMENTUNIT Ben2391304 12/11/08 PAYROLL DEDUCTION 237.69 237.69 2015391 12/10/08 06303 STATE DISBURSEMENT UNIT Ben2391310 12/11/08 PAYROLL DEDUCTION 836.30 836.30 2015392 12/10/08 08533 STATE DISBURSEMENT UNIT Ben2391308 12/11/08 PAYROLL DEDUCTION 841.01 841.01 2015568 12/23/08 06299 STATE DISBURSEMENT UNIT Ben2391642 12/24/08 PAYROLL DEDUCTION 237.69 237.69 2015569 12123/08 06303 STATE DISBURSEMENT UNIT Ben2391648 12/24/08 PAYROLL DEDUCTION 836.30 836.30 2015570 12/23/08 08533 STATE DISBURSEMENT UNIT Ben2391646 12/24/08 PAYROLL DEDUCTION 841.01 841.01 2015393 12110/08 09572 STATE OF CALIFORNIA EDD Ben2391312 12/11/08 PAYROLL DEDUCTION 97.59 97.59 2015571 12123/08 09572 STATE OF CALIFORNIA EDD Ben2391650 12/24/08 PAYROLL DEDUCTION 97.59 97.59 2015394 12/10/08 02261 STATE STREET BANK &TRUST CO Ben2391296 12/11/08 DEFERRED COMPPLAN 8,714.72 8,714.72 2015572 12/23/08 02261 STATE STREET BANK &TRUST CO Ben2391634 12/24/08 DEFERRED COMP PLAN 8,700.64 8,700.64 2015476 12/17/08 01460 STATE WATER RESOURCES 0820455 11/28/08 WASTE DISCHARGE ANNUAL FEE 8,769.00 0820600 11/28/08 WASTE DISCHARGE ANNUAL FEE 1,452.00 0820703 11/28/08 WASTE DISCHARGE ANNUAL FEE 1,226.00 11,447.00 2015762 12/31/08 09584 STEPHEN MOYERS 000873 12/17/08 EASEMENT ACQUISITION 21,084.00 21,084.00 2015691 12/30/08 09681 STEVE FRIESEN Ref002391790 12129/08 UB Refund Cst #0000140174 16.85 16.85 2015692 12/30/08 09692 STEVE FRIESEN Ref002391801 12/29/08 UB Refund Cst #0000141009 54.32 54.32 2015693 12/30/08 09694 STEVE LEMACK Ref002391803 12129/08 UB Refund Cst#0000141110 39.90 39.90 2015395 12110/08 03738 STEVEN ENTERPRISES INC 02287361N 11/20/08 #20 BOND PAPER 165.92 02285621N 11/18/08 MYLAR FILM FOR HP1055 225.00 390.92 2015396 12110/08 06841 SUPERIOR ENVIRONMENTAL 0811020 11/11/08 DATACENTER CLEANING SERVICES 375.00 375.00 2015477 12117/08 06841 SUPERIOR ENVIRONMENTAL 0811044 11/26/08 DATA CENTER CLEANING SERVICES 350.00 350.00 Page 27 of31 OTAYWATER DISTRICT CHECK REGISTER FORCHECKS2015186 THROUGH 2015768 RUN DATES 1213/2008 TO 12131/2008 Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid CheckTotal 2015694 12/30108 09663 SUSAN MEYERS-PIKE Ref002391771 12/29/08 UB Refund Cst #0000127839 128.63 128.63 2015305 12/10108 09438 SUSAN MEYERS-PYKE Ref002391206 12108/08 UB Refund Cst #0000125588 338.13 Ref002391220 12/08/08 UB Refund Cst #0000128180 10.24 348.37 2015306 12/10108 09525 TADAMIMARUYAMA Ref002391188 12108/08 UB Refund Cst #0000073493 11.20 11.20 2015307 12110/08 09541 TAKAFUMI YAMADA Ref002391205 12/08/08 UB Refund Cst #0000124862 111.98 111.98 2015573 12/23/08 02799 TARULLI TIRE INC -SAN DIEGO 20036218 11/14/08 TIRE SERVICE 1,580.73 20036221 11/14/08 TIRE SERVICE 1,327.03 20036121 11/05/08 TIRE SERVICE 543.84 20036131 11/06/08 TIRE SERVICE 330.78 20036337 11/24/08 TIRE REPAIR 291.78 20036181 11/12/08 TIRE SERVICE 281.73 20036399 12/03/08 TIRE REPAIR 33.39 20036302 11/21/08 TIRE REPAIR 26.93 20036416 12/04/08 TIRE REPAIR 20.47 4,436.68 2015763 12131/08 02799 TARULLI TIRE INC -SAN DIEGO 20036468 12/10108 TIRE REPAIR 1,091.18 20036260 11/18/08 TIRE SERVICE 677.41 20036472 12/10108 TIRE REPAIR 578.68 20036464 12/09/08 TIRE REPAIR 273.67 20036421 12105/08 TIRE REPAIR 199.31 2,820.25 2015696 12/30108 09660 TEAM TOWNSON Ref002391768 12/29/08 UB Refund Cst #0000127749 42.63 42.63 2015308 12110108 09554 TEAM TOWNSON INC Ref002391219 12/08/08 UB Refund Cst #0000128082 33.92 33.92 2015697 12/30108 09642 TEAM TOWNSON INC Ref002391750 12/29/08 UB Refund Cst #0000126230 102.63 102.63 2015574 12/23/08 03608 TELLIARD CONSTRUCTION 3 10/20108 R2053-RECLAM.PLANTIRECYCLE WTR OFFICE 102,017.92 2 12103/08 URINAL REPLACEMENT 2,025.99 104,043.91 2015479 12/17108 02498 THOMPSON,CHAD 000842 12/11/08 TUITION REIMBURSEMENT 200.00 200.00 2015251 12/03/08 04977 T-MOBILE 4150860451108 11/05/08 CELL PHONE &BLACKBERRY SERVICES 1,293.81 1,293.81 2015478 12/17108 04977 T-MOBILE 4150860451208 12/09/08 CELL PHONE &BLACKBERRY SERVICES 1,248.16 1,248.16 2015695 12/30108 09675 T-MOBILE Ref002391783 12/29/08 UB Refund Cst #0000139810 620.98 620.98 2015397 12110108 04560 TONY LIPKA 000821 12102108 REGISTRATION FEE 125.00 125.00 2015575 12/23/08 00427 UNDERGROUND SERVICE ALERT OF 1120080446 12/01/08 UNDERGROUND TRENCH SERVICE ALERTS 279.00 279.00 Page 28 of31 _"~~,...,.~...".~.~~.,,~_.~~~=7';-:•--"~'''''''''''-'~~'.'•-"",~~c.-,;."..,~~.~,'~7__~._·_'''''~' OTAYWATER DISTRICT CHECK REGISTER FOR CHECKS 2015186 THROUGH 2015768 RUN DATES 12/3/2008TO 12/31/2008 Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total 2015480 12/17/08 00075 UNION TRIBUNE PUBLISHING CO 000845 12101/08 PUBLIC NOTICE OF INTENT 419.20 419.20 2015576 12/23/08 00075 UNION TRIBUNE PUBLISHING CO 77920 12/02/08 JOB POSTING 365.00 365.00 2015764 12131/08 00075 UNION TRIBUNE PUBLISHING CO 0010169569 12/19/08 PUBLIC NOTICE 318.75 318.75 2015398 12/10/08 08262 UNITED RENTALS NORTHWEST INC 78000139001 11/12108 CONCRETE 159.47 78053174001 11/14/08 CONCRETE 139.00 298.47 2015481 12/17/08 08262 UNITED RENTALS NORTHWEST INC 78245891001 11/24/08 CONCRETE 139.00 139.00 2015577 12/23/08 08262 UNITED RENTALS NORTHWEST INC 78434058001 12104/08 CONCRETE 160.55 160.55 2015399 12/10/08 05417 UNITED STATES DEPARTMENT Ben2391314 12/11/08 PAYROLL DEDUCTION 100.00 100.00 2015578 12123/08 05417 UNITED STATES DEPARTMENT Ben2391652 12/24/08 PAYROLL DEDUCTION 100.00 100.00 2015482 12/17/08 00350 UNITED STATES POSTAL SERVICE 000852 11/17/08 RIEMBURSE POSTAGEMACHINE 1,650.00 1,650.00 2015579 12/23/08 07662 UNITEDHEALTHCARE SPECIALTY 000880 12/23/08 BASIC L1FElAD&D &SUPP LIFE INS 5,040.00 5,040.00 2015400 12/10/08 03212 UNUM LIFE INSURANCE Ben2390891 11/26/08 LONG TERM DISABILITY 6,880.48 6,880.48 2015580 12/23/08 03212 UNUM LIFE INSURANCE Ben2391630 12/24/08 LONG TERM DISABILITY 6,803.28 6,803.28 2015252 12/03/08 07674 US BANK CORPORATE PAYMENT 000799 10/22/08 DISTRICT EXPENSES 1,589.27 1,589.27 2015401 12/10/08 07674 US BANK CORPORATE PAYMENT 000828 11/24/08 DISTRICT EXPENSES 752.31 752.31 2015483 12117/08 07674 US BANK CORPORATE PAYMENT 000851 11/24/08 DISTRICT EXPENSES 15,826.75 000861 11/24/08 DISTRICT EXPENSES 493.40 16,320.15 2015484 12/17/08 04345 US CONCRETE PRECAST GROUP 0134100lN 11/26/08 1-1/2"METER BOX LIDS 1,626.76 1,626.76 2015485 12117/08 06829 US SECURITYASSOCIATES INC 365020 11/20/08 AFTER HOURS SECURITY SVCS 724.20 724.20 2015765 12131/08 09514 UTECH ENVIRONMENTAL MFG 20219141N 12/05/08 REPAIR SERVICES 652.73 652.73 2015402 12110/08 09218 VACO LA JOLLA LLC BILL000000003091 11/28/08 TEMPORARY SERVICES -HRDEPT 4,727.36 4,727.36 2015486 12/17/08 03190 VALCO INSTRUMENTS CO INC 90073050 11/26/08 HACH APA 6000 PM PARTS 4,355.29 4,355.29 2015581 12123/08 08028 VALLEY CONSTRUCTION MANAGEMEN-SD080202 11/30/08 AS NEEDED CONSTRUCTION MGMTSVCS 7,240.00 7,240.00 Page 29 of31 OTAYWATERDISTRICT CHECK REGISTER FOR CHECKS 2015186 THROUGH 2015768 RUN DATES 12/3/2008 TO 12/31/2008 Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total 2015403 12110/08 01095 VANTAGEPOINTTRANSFER AGENTS Ben2391302 12/11/08 DEFERRED COMP PLAN 6,205.63 6,205.63 2015582 12/23/08 01095 VANTAGEPOINTTRANSFER AGENTS Ben2391640 12/24/08 DEFERRED COMP PLAN 5,931.47 5,931.47 2015766 12/31/08 06414 VANTAGEPOINT TRANSFER AGENTS 000885 12/29/08 401A PLAN 22,225.52 22,225.52 2015404 12/10/08 03329 VERIZON WIRELESS 0711142248 11/21/08 WIRELESS DATA SERVICES 8,850.13 8,850.13 2015698 12/30/08 09590 VERONICAJONES Ref002391697 12/29/08 UB Refund Cst #0000003747 28.29 28.29 2015699 12/30/08 09664 VICTOR T TALLARIDA JR Ref002391772 12129/08 UB Refund Cst#0000131426 16.65 16.65 2015700 12130/08 09674 VIRGINIA BOYD Ref002391782 12/29/08 UB Refund Cst #0000139799 7.86 7.86 2015309 12/10/08 09547 VONIE DOUGHTERTY Ref002391212 12108/08 UB Refund Cst #0000126729 20.18 20.18 2015701 12/30/08 09654 WACHOVIA BANK Ref002391762 12/29/08 UB Refund Cst #0000127495 59.62 59.62 2015310 12/10/08 09562 WACHOVIA BANK FSB Ref002391228 12/08/08 UB Refund Cst #0000140336 67.20 67.20 2015405 12110/08 08541 WALLS INSPECTION COMPANY INC 5736 11/19/08 INSPECTION SERVICES 880.00 880.00 2015583 12123/08 07595 WALTERS WHOLESALE ELECTRIC CO 282086801 12/03/08 ELECTRICAL EQUIPMENT 969.93 282095401 12102/08 ELECTRICAL EQUIP.FOR 980RES.20"PIPE 48.61 1,018.54 2015253 12103/08 02700 WATER CONSERVATION GARDEN 1005 11/26/08 WATER CONSERVATION GARDEN TOURS 6,490.00 1004 11/17/08 FALL FESTIVAL BILLING 150.00 6,640.00 2015767 12/31/08 00215 WATER EDUCATION FOUNDATION 000886 12122108 2009 ANNUAL MEMBERSHIP RENEWAL 2,274.00 2,274.00 2015487 12117/08 03621 WATEREUSE ASSOCIATION 000849 12/09/08 MEMBERSHIP RENEWAL 75.00 75.00 2015254 12/03/08 01343 WE GOT YA PEST CONTROL 51612 11/13/08 PESTCONTROL -BEE REMOVAL 115.00 51613 11/13/08 PESTCONTROL -BEE REMOVAL 115.00 51611 11/13/08 PEST CONTROL -BEE REMOVAL 115.00 345.00 2015584 12/23/08 01343 WE GOTYAPEST CONTROL 51904 12/02/08 PEST CONTROL -BEE REMOVAL 115.00 115.00 2015702 12130108 09646 WELLS FARGO BANK Ref002391754 12129/08 UB Refund Cst #0000126724 15.17 15.17 2015703 12130/08 09634 WESLEY JOHNSON Ref002391742 12/29/08 UB Refund Cst#0000124192 47.01 47.01 2015488 12/17/08 07946 WEST COAST ARBORISTS INC 55059 09/26/08 TREE REMOVAL 19,505.00 19,505.00 2015489 12117/08 00190 WEST PAYMENT CENTER 817183926 11/20108 LEGAL LIBRARY UPDATES 743.49 743.49 Page30 of 31 ,-~:.==.~-~":,,,,,,,..,....,......,...<=-~--~--~-";'-",-,"",~:'-',"',;,.-- OTAYWATER DISTRICT CHECK REGISTER FOR CHECKS 2015186 THROUGH 2015768 RUN DATES 12/3/2008 TO 12/31/2008 Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total 2015585 12/23/08 09570 WESTERN PACIFIC PIPELINE CORP 12309 12103108 LANDSCAPE EROSION MATERIALS 776.00 776.00 2015768 12131/08 00125 WESTERN PUMP INC 00718751N 11/30108 FUEL ISLAND REPAIRS 104.18 104.18 2015406 12/10108 03437 WIENHOFF DRUG TESTING INC 21639 12/01/08 HEALTH EXAMS 275.00 275.00 2015407 12/10108 09517 WILLIAM CAHILL 000823 12/08/08 DJ FOR HOLIDAY PARTY 800.00 800.00 2015255 12/03/08 02725 WILLIAMS SCOTSMAN INC 86311247 11/12/08 28'TRAILER RENTAL @ TREATMENT PLANT 304.51 304.51 2015408 12/10108 02725 WILLIAMS SCOTSMAN INC 86456964 11/18/08 MOBILE OFFICE RENTAL@ TMNT PLT 299.35 299.35 2015256 12/03/08 03468 WILSON PETTY KOSMO &27333 10/31/08 LEGALSERVICES OCT2008 84.00 84.00 2015586 12123/08 09588 WILSON,CLOMA 000876 12/22/08 COMPUTER LOAN PROGRAM 719.12 719.12 2015311 12/10108 09527 WORLD TRANS SERVICES,INC Ref002391190 12/08/08 UB Refund Cst #0000082736 75.00 75.00 GRANDTOTAL 2,378,415.71 2,378,415.71 Page 31 of 31