The URL can be used to link to this page

Home My WebLink About04-01-09 Board PacketOTAY WATER DISTRICT BOARD OF DIRECTORS MEETING DISTRICT BOARDROOM 2554 SWEETWATER SPRINGS BOULEVARD SPRING VALLEY,CALIFORNIA WEDNESDAY April 1,2009 3:30 P.M. AGENDA 1.ROLL CALL 2.PLEDGE OF ALLEGIANCE 3.APPROVAL OF AGENDA 4.APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF DECEMBER 15,2008 5.PUBLIC PARTICIPATION -OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'S JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA CONSENT CALENDAR 6.ITEMS TO BE ACTED UPON WITHOUT DISCUSSION,UNLESS A REQUEST IS MADE BY A MEMBER OF THE BOARD OR THE PUBLIC TO DISCUSS A PAR- TICULAR ITEM: a)APPROVE CHANGE ORDER NO.1 TO THE CONTRACT WITH NEWest CONSTRUCTION COMPANY,INC.FOR THE CONSTRUCTION OF THE 450-1 RESERVOIR DISINFECTION PROJECT IN AN AMOUNT NOT-TO- EXCEED $58,000 b)APPROVE CHANGE ORDER NO.3 TO THE CONTRACT WITH PBS&J FOR THE 2009 WATER RESOURCES MASTER PLAN UPDATE AND PROGRAM ENVIRONMENTAL IMPACT REPORT PROJECT IN AN AMOUNT NOT-TO-EXCEED $45,732 c)APPROVE THE INCREASE OF THE PROJECT BUDGETS FOR THE 20- INCH LANE AVENUE CONVERSION PROJECT(R2081)FROM $1,090,000 TO $1,160,000;THE CALAVO SEWER LIFT STATION REPLACEMENT 1 PROJECT (S2015)FROM $526,000 TO $560,000;AND THE MATERIAL STORAGE BINS PROJECT (P2465)FROM $250,000 TO $310,000 d)ADOPT RESOLUTION NO.4133 APPROVING PURCHASE OF REAL PROPERTY LOCATED AT 2500 SWEETWATER SPRINGS BOULEVARD, SPRING VALLEY,CA 91978 (APN NO.505-230-52-00)AND APPROVING RELATED AGREEMENTS/DOCUMENTS AND AUTHORIZING RELATED ACTIONS e)APPROVE THE 2009 OTAY WATER DISTRICT LEGISLATIVE PROGRAM ACTION ITEMS 7.ENGINEERING AND WATER OPERATIONS a)APPROVE CHANGE ORDER NO.1 TO THE EXISTING CONTRACT WITH LEE &RO,INC.FOR THE DESIGN OF THE 36-INCH PIPELINE/SDCWA OTAY FCF NO.14 TO THE REGULATORY SITE PROJECT IN AN AMOUNT NOT-TO-EXCEED $61,629 (RIPPERGER) b)APPROVE COMMITTEE RECOMMENDATION TO RESET PRIORITIES AND FOCUS ON THE MIDDLE SWEETWATER RIVER PROJECT,OTAY VALLEY GROUNDWATER PROJECT AND OTHER INITIATIVES WITH SWEETWATER AUTHORITY (RIPPERGER/COBURN-BOYD) 8.BOARD a)DISCUSSION OF 2009 BOARD MEETING CALENDAR INFORMATIONAL ITEMS 9.THIS ITEM IS PROVIDED TO THE BOARD FOR INFORMATIONAL PURPOSES ONLY.NO ACTION IS REQUIRED ON THE FOLLOWING AGENDA ITEM. a)INFORMATIONAL REPORT ON THE STATUS OF THE ON-GOING COORDINATION WITH THE POINTE AND GOSNELL BUILDERS CONCERNING THE INSTALLATION OF A 42-INCH PIPELINE IN THE JAMACHA BOULEVARD RIGHT-OF-WAY (RIPPERGER) b)MID-YEAR FISCAL YEAR 2009 STRATEGIC PLAN AND PERFORMANCE MEASURES UPDATE (STEVENS) C)INFORMATIONAL REPORT TO THE BOARD REGARDING THE TIMING OF POTENTIAL RATE INCREASES (BEACHEM) 2 REPORTS 10.GENERAL MANAGER'S REPORT a)SAN DIEGO COUNTY WATER AUTHORITY UPDATE 11.DIRECTORS'REPORTS/REQUESTS 12.PRESIDENTS REPORT RECESS TO CLOSED SESSION 13.CLOSED SESSION a)CONFERENCE WITH LEGAL COUNSEL -PENDING LITIGATION [GOV- ERNMENT CODE §54956.9(a)] (I)SOUTH BAY EXPRESSWAY,L.P.v.OTAY WATER DISTRICT AND FILED WITH THE SUPERIOR COURT OF THE COUNTY OF SAN DIEGO,CONSOLIDATED CASE NO.GIC 869386 RETURN TO OPEN SESSION 14.REPORT ON ANY ACTIONS TAKEN IN CLOSED SESSION.THE BOARD MAY ALSO TAKE ACTION ON ANY ITEMS POSTED IN CLOSED SESSION 15.ADJOURNMENT 3 All items appearing on this agenda,whether or not expressly listed for action,may be deliberated and may be subject to action by the Board. The Agenda,and any attachments containing written information,are available at the District's website at www.otaywater.gov.Written changes to any items to be considered at the open meeting,or to any attachments,will be posted on the District's website.Copies of the Agenda and all attachments are also available through the District Secretary by contacting her at (619)670-2280. If you have any disability which would require accommodation in order to enable you to participate in this meeting,please call the District Secretary at (619)670-2280 at least 24 hours prior to the meeting. Certification of Posting I certify that on March 27,2009,I posted a copy of the foregoing agenda near the regular meeting place of the Board of Directors of Otay Water District,said time being at least 72 hours in advance of the regular meeting of the Board of Directors (Government Code Section §54954.2). Executed at Spring Valley,California on March 27,2009. 4 AGENDA ITEM 4 MINUTES OF THE BOARD OF DIRECTORS MEETING OF THE OTAY WATER DISTRICT December 15,2008 1.The meeting was called to order by President Croucher at 3:32 p.m. 2.ROLL CALL Directors Present:Bonilla,Breitfelder,Croucher,Lopez and Robak Staff Present:General Manager Mark Watton,Asst.GM Administration and Finance German Alvarez,Asst.GM Engineering and Water Operations Manny Magana,General Counsel Bonifacio Garcia,Chief of Information Technology Geoff Stevens,Chief Financial Officer Joe Beachem,Chief of Engineering Rod Posada,Chief of Operations Pedro Porras,Chief of Administration Rom Sarno,District Secretary Susan Cruz and others per attached list. 3.PLEDGE OF ALLEGIANCE 4.APPROVAL OF AGENDA A motion was rnade by Director Breitfelder,seconded by Director Lopez and carried with the following vote: Ayes: Noes: Abstain: Absent: Directors Bonilla,Breitfelder,Croucher,Lopez and Robak None None None to approve the agenda. 5.PUBLIC PARTICIPATION -OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'S JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA Two requests to speak were received with regard to the proposed rate increases. It was indicated that their comments would be heard during the Public Hearing on rates. 6.APPROVAL OF MINUTES OF THE SPECIAL BOARD MEETING OF SEPTEMBER 18,2008 A motion was made by Director Breitfelder,seconded by Director Lopez and carried with the following vote: Ayes:Directors Bonilla,Breitfelder,Croucher,Lopez and Robak 1 Noes: Abstain: Absent: None None None ! I to approve the minutes of the special board meeting of September 18,2008. 7.CUSTOMER GAN'S APPEAL Mr.and Mrs.Gans did not appear for the appeal. 8.PUBLIC HEARING ON RATE INCREASES THE BOARD WILL BE HOLDING A PUBLIC HEARING TO CONSIDER THE PROPOSED RATE INCREASES TO BE IMPLEMENTED IN CALENDAR YEAR 2009.THE BOARD INVITES THE PUBLIC TO PROVIDE COMMENTS ON THESE PROPOSED INCREASES President Croucher opened the Public Hearing on rates at 3:30 p.m. Ms.Jeannie Akers,Chula Vista,spoke in opposition of the rate increase.She questioned what she could do to further conserve water.She stated that she is limiting her consumption of water and has cut back her lawn.She is now on a fixed income and the rate increase will certainly affect her.She indicated that she is seeing buildings being constructed when there is not enough water to go around.She stated that she is against a rate increase. Mr.James Nicolau,Jamul,spoke in opposition of the rate increase.Mr.Nicolau indicated that he had discussed the rate increase with the District's General Manager Watton and was provided an understanding of the current water situation.Mr.Nicolau indicated that he has conserved and cut back on the amount of vegetation,and grass that is growing on his property and he has replaced them with gravel.He feels he would need to cut more trees to conserve,but felt that is would not be good for the environment.He is not sure what else he can do to conserve.He indicated that it is a hardship for those with fixed incomes to determine how they will pay the water rate increases. General Manager Watton indicated to Mr.Nicolau that he is doing his part in conserving water and the District will not ask him to do more.Mr.Nicolau asked what the basic lifeline is;how many units can he use a month and still be considered within the District guidelines.General Manager Watton responded that Mr.Nicolau is currently using 11 units and if he could cut his use to 10 units then he would keep the benefit of the low cost for the first 5 units of water. Director Robak commended Mr.Nicolau for the little water that he uses though he lives in Jamul.He agreed with General Manager Watton and stated that the District needs more customers like Mr.Nicolau to do all that they can to conserve. 2 President Croucher inquired if there were others in the audience who wished to speak on the rate increases.Hearing none,he closed the Public Hearing at 3:40 p.m. a)APPROVE THE IMPLEMENTATION OF RATE CHANGES AS PROPOSED FOR THE FISCAL YEAR 2008-2009 OPERATING AND CAPITAL BUDGET;AND ADOPT ORDINANCE NO.518 REPLACING SECTION 25,RATES AND CONDITIONS FOR WATER SERVICE;AND AMENDING SECTION 53,FEES,RATES,CHARGES AND CONDITIONS FOR SEWER SERVICE OF THE DISTRICTS CODE OF ORDINANCES General Manager Watton indicated that since 1991,several large events have helped to shape the water situation today.He stated in 2003,MWD lost their surplus Colorado River supplies,which shifted the base load away from the Colorado River to the more expensive State Water Project supplies. In 2008,CWA and MWD are replacing some of the lost State Water Project supplies with higher cost "spot"water transfers.The spot water transfers are three to four times more expensive than the base load cost of the State water projects. The supply issues drive the MWD's water rates and by consequence,the CWA rates,and by consequence the District's rates.He stated that the reduced supplies from the Colorado River,the State Water Projects,spot water transfers, loss of sales,and shortage are all contributing factors to water rates. He indicated that MWD's rate increase for 2009 was 14%and they are projecting that their increase for 2010 will be in the range of 20 to 25%.They have not yet indicated projections for 2011,2012 or 2013,but it is expected to be somewhere in the same range as 2010. He noted MWD reserves is approximately a little less than $1 billion and a large percentage of the reserves is contractually restricted,a smaller amount is unrestricted and an even smaller amount is for the water rate stabilization fund, which goes back to the 25 percent rate increase as they do not have the reserves in the stabilization fund to mitigate the increases,so they must pass along the full increase. Director Bonilla inquired what MWD's current reserve levels were.General Manager Watton indicated that he believed they are around $800 million,but could confirm the figure for the board. General Manager Watton indicated that MWD's long range finance plans will be presented at next month's meeting and it is expected that they will adopt their revenue requirements and recommended rates.It is expected to be more toward 25%.MWD will hold their hearing for rates and charges in February 2009 and adopt their budget for Fiscal 2010 in March 2009.MWD will take action on its 3 shortage allocations (if any)and in July 2009 the shortage allocations will take effect if any are assigned. General Manager Watton indicated that the rate pressures will not abate in the next several years because of the pressure we are receiving from our wholesalers due to the supply issues. Director Croucher stated that California is no longer in a "historic"drought and that this is more of a permanent change.He stated that CWA invested $1.8 million into the "20 Gallon Challenge"and it is not making the impact with customers as was hoped and this will impact us financially as well. Chief Financial Officer Beachem asked that the Board approve the proposed rates as presented in the Proposition 218 notices.He stated with the close of the Public Hearing,the board has met the requirements of Proposition 218.There are three major steps for the Proposition 218 process: 1.Rate Modeling in the Budget 2.Water Rate Study 3.218 Notice Process In each of these steps,the Board has been very involved in approving the budget and selecting the rate option that supported strong fiscal stability.The Board also accepted the rate study and selected a rate option to be sent in the Proposition 218 notices.The Board approved the fiscal year 2009 budget on June 23,2008.The operating budget was supported by an average water rate increase of 12.4%and an average sewer rate increase of 4.6%.This option was selected after a thorough review of various options and after considering a number of economic factors,including the declining housing market,the State budget crisis,CWA and MWD increases and drought potential. Chief Financial Officer Beachem stated that typically the next step would be for the District to start the Proposition 218 process with an across the board rate increase as identified in the budget.However,it had been a number of years since the District had performed a rate study.Through the strategic planning process,staff and Board identified a need to perform an updated rate study. With the pending drought,there was a greater urgency for the rate study,so the District could develop and implement drought pricing and tiered rates for the District's customers to promote conservation.Staff hired PBS&J to assist with the rate study,which focused on equity,conservation and simplicity.The resulting rate recommendation still maintained an average overall water rate increase of 12.4 percent,with a few customer classes being higher and a few customer classes being lower.The rate study proposal puts the District's rates into alignment with the cost of providing service by each customer class.Other significant changes included an energy charge increase of 10.9 percent;increase in the government rate from 8 cents to 28 cents;an implementation of tiered rate structure for all customers;adjustment to residential tiers in both the quantity of those tiers and the pricing;elimination of the overcapacity charge,elimination of the per dwelling unit charge;the grouping of all residential attach customers with 4 residential customers;12.4%increase in the fire service charges;resetting of all system fees based on meter size;and a slight shift from variable revenues to fixed revenues in order to increase financial stability. Chief Financial Office Beachem indicated that in September 2008 staff,along with PBS&J,presented these rate study changes to the Board and they were approved to be presented in the Proposition 218 notices. He stated that another significant effort in conjunction with the rate study was the establishment of drought stages.The drought stages were implemented to promote conservation and to maintain revenue neutrality at the District.He noted that if a Stage 2 Drought was declared,only the highest two tiers would be impacted.The highest water use tier would increase by 30%and the second highest water use tier would increase by 5%.Conserving customer would not be impacted by the drought pricing. Chief Financial Officer Beachem further explained that the last step in the Proposition 218 process was the preparation of the notices.The notices include all changes that were presented to and approved by the Board.The notices were mailed at the end of October 2008 to all customers.The District sent out nine different notices which were customized for each customer class so customers only receive information relevant to their situation.All the rate changes were listed in detail in the Proposition 218 notices to fully inform the customers of the rate changes.The notices also included information on the proposed tiered rates and the drought rate structure and advised the District's customers of today's hearing and instructions on how to protest the proposed rate increases.The District received a total of three written customer protests, which are included in staffs'report and two verbal protests was received at today's Public Hearing. He indicated with the bUdget approved,the rate study completed,and the Proposition 218 process requirements met,staff is presenting the proposed changes to the District's Code of Ordinances,Section 25 and 55,for the Board's approval.The proposed changes incorporate all the changes that are outlined in the Proposition 218 Notices. Director Bonilla inquired the different ways in which the District notified its ratepayers of the proposed rate increases.Chief Financial Officer Beachem indicated that the Proposition 218 notice was mailed to all customers and customers have been advised that a rate calculator will be available on the District's website.Customers will be able to enter their account number and determine how much their bill would be under the new rates by entering their monthly usage.There was approximately 60,000 notices mailed and the District received three letters of protest and two protests at today's hearing. Director Robak inquired what was the level of the District's rate stabilization fund at the moment.Chief Financial Officer Beachem indicated there is 90 days of reserves to cover operating expenses in the District's general fund which serves the purpose of a rate stabilization fund.Director Robak indicated that the District 5 held a budget workshop in September where the board voted on a approach to implement the proposed rate increases: • A full cost implementation which is being discussed today;and • A three-year phase-in approach Director .Robak indicated that he understood why the District would want to do a full cost implementation,however,in light of the economy and the fact that the District is an appropriately funded agency,the District should reexamine a phased-in approach. Director Lopez inquired if the District would be the first agency in the County to implement drought pricing.General Manager Watton stated that other agencies have increased their rates,but many of the agencies are still formulating their drought plans.He indicated that the District is ahead of other agencies in that its drought rates have already been incorporated into the Proposition 218 notices and it is being presented for consideration by the Board.He indicated that all agencies,however,will need to adopt drought pricing. Director Bonilla indicated that it is important to move forward with full implementation because of today's circumstances.He stated the District does not want to be pessimistic,but the economy has not hit bottom yet and full implementation is the right option. President Croucher noted the slide on MWD's proposed increases and pointed out the dramatic change in their proposed increase from March to December (from 6%to 20-25%respectively).He indicated that they had decided not to increase rates to the appropriate levels in past years and now they must institute double digit rate increases.He indicated that he felt that the District should institute the appropriate increase at the appropriate time to avoid implementing larger increases at a later time.He indicated that he is supportive of a full implementation of the rate increase.Director Lopez indicated that he is also supportive of full implementation. President Croucher indicated that California is,by no means,out of the drought though the State has been receiving additional rain.He stated,with the legislative drought caused by Judge Wanger's decision,there will be less water flowing to Southern California from the Bay Delta and the soonest that water would be received from the Carlsbad Desalination plant is in approximately 2012. Director Breitfelder indicated that he felt that full implementation is a responsible way of dealing with the current economic situation.He asked Chief Financial Officer Beachem to share,for the benefit of the guests attending today's meeting, how the increase would preserve the District's finances and ultimately lower costs. Chief Financial Officer Beachem indicated that the District recently received an additional rating upgrade from Standard &Poors (from an AA-to AA).He noted 6 I Ii that the District received an upgrade from Finch about one and half years ago from a A+to a AA-.He stated one of the reasons for the additional rate increase was due to the Board's commitment to the financial stability of the District.He indicated with a rating upgrade,it will save the District milliOnS of dollars on its bond issuances.He stated that District may not need to purchase bond insurance and its interest rate will be lower.This is substantial savings for the District. Director Breitfelder also asked if staff could address preventative maintenance and savings through information technology.Chief of Information Technology Geoff Stevens indicated that one of the strengths of the District is its Strategic Planning process.The District spends a full year planning each of the projects that will be included in the budget and each of the projects are designed to position Otay where it needs to be in the next 36 months.The budget is then developed to support the projects within the plan.He indicated that,as part of this plan,the board had approved investments in information systems.The systems are now in place and these new tools have increased the District's efficiency,accuracy and timeliness which has driven costs down. General Manager Watton indicated that staff has been continually looking for ways to cut costs and be more efficient.With regard to CIP's,especially those driven by growth,staff is stretching out these projects or delaying them to future years.He noted that this year's bUdget is less than the year before as staff is very focused on the expenses as well as revenues. Director Breitfelder indicated about six years ago when he was elected to the board,the District had approximately 176 employees.He inquired how many employees the District has today.Assistant General Manager Alvarez indicated 168 as it has been reduced each year as staff reviews vacancies as they occur and determine if the position's workload can be consolidated and if it is appropriately classified. Director Robak indicated that he wished to clarify his views.The District has a history,including,the phasing in of sewer rate increases.He indicated that to characterize what the District is doing now as responsible is not an accurate statement.He stated at the budget workshop with the full board,finance staff had indicated that a phase-in approach was financially prudent and it was basically a choice for full implementation or a phase-in of the rate increases rather than a choice of responsible or irresponsible.He stated that he had selected a phase-in approach which was staff's recommendation.He wished to clarify that a phase-in approach being characterized as irresponsible is not a factual statement. Director Bonilla indicated with the drought and current economic situation,it is our obligation to be fiscally responsible and have the foresight to plan,because if something should happen and the District does not have the resources, ratepayers will not understand.He stated the District has received a lot of awards and recognition over the last six to seven years from other agencies for its budget and the District's Strategic Plan has been recognized by the whole 7 I~ state.He indicated that the District has worked very had to get where it is now, financially very solvent.He stated we need to charge only what we need to charge rather than place the funds in a rate stabilization fund.This is fair to all ratepayers,especially for those who move out of the District and would not get the benefit of the rate stabilization fund.Director Bonilla stated that he felt everyone was in agreement,though we may have different ideas or thoughts, that this is the right thing to do.Sometimes it will hurt and some ratepayers will be upset,but the District must look out for the majority of its ratepayers.The District will be in existence for many years after this board has left and this board's only legacy will be what it did at the time it served as the District's Board of Directors.He stated that the board met several times to review the budget and he believes,at the end of the day,staff had supported the board's decision for full implementation of the rate increase. A motion was made by Director Bonilla,seconded by Director Breitfelder and carried with the following vote: Ayes: Noes: Abstain: Absent: Directors Bonilla,Breitfelder,Croucher,Lopez Director Robak None None to approve the full implementation of the proposed rate changes. CONSENT CALENDAR 9.ITEMS TO BE ACTED UPON WITHOUT DISCUSSION,UNLESS A REQUEST IS MADE BY A MEMBER OF THE BOARD OR THE PUBLIC TO DISCUSS A PARTICULAR ITEM: Director Breitfelder indicated that he wished to pull item 8c from the Consent Calendar.Director Robak indicated that he wished to pull item 8b from the Consent Calendar. A motion was made by Director Robak,seconded by Director Breitfelder and carried with the following vote: Ayes: Noes: Abstain: Absent: Directors Bonilla,Breitfelder,Croucher,Lopez and Robak None None None To approve the following consent calendar items: a)AWARD A MAINTENANCE CONTRACT TO LAYFIELD ENVIRONMENTAL SYSTEMS CORPORATION FOR THE MAINTENANCE OF THE FLOATING COVERS ON FOUR POTABLE AND TWO RECYCLED RESERVOIRS IN AN AMOUNT NOT-TO- 8 EXCEED $119,138 FOR ONE-YEAR AND FOUR ONE-YEAR RENEWAL OPTIONS AT THE DISTRICTS DISCRETION d)UPDATE REPORT ON DIRECTORS'EXPENSES FOR THE 1ST QUARTER OF FISCAL YEAR 2009 President Croucher presented consent calendar item 8b for discussion: b)AWARD A CONSTRUCTION CONTRACT TO NATGUN CORPORATION IN THE AMOUNT OF $2,373,220 FOR THE 1296-3 RESERVOIR -2.0 MG PROJECT Director Robak commented that this contract is a little different in terms of how this project was bid in that staff was looking at steel as well as concrete at the same time.Engineering Manager Ripperger confirmed that staff was looking at two different alternates,one steel and one concrete Type III.He stated that staff only received bids for the Type III concrete reservoirs and did not receive any bids for steel type reservoirs. General Manager Watton added that staff wished to be sure that they were bidding on a level playing field.He indicated that there are costs associated with maintaining steel tanks that are not in evidence with concrete tanks.This is where you are seeing some differential for maintenance and future painting or coating of a steel tank.The differential was estimated based on the District's experience for the life cycle of both style tanks.This differential was advertised in the bid.It just so happened that we did not receive a bid for a steel tank. Engineering Manager Ripperger indicated that,as General Manager Watton mentioned,staff provided the maintenance and life cycle cost for both types of tanks and when the bidders reviewed this information,they felt that the concrete type tank was more viable to bid on than the steel.Thus,the seven bids that were received were for the Type III concrete tanks. Engineering Manager Ripperger explained that Natgun Corporation is from the northeast but they have a large facility in Texas where they house a lot of their equipment.The facility in Texas allows them to expand their services to the west coast. Director Robak inquired if the tank site is visible.Engineering Manager Ripperger explained that there are two existing reservoirs at the site and this would be the third reservoir at the site.He indicated that the tanks are tucked into the hill where there are a few private homes.Landscaping will be used to camouflage the tanks to make them less visible. A motion was made by Director Robak,seconded by Director Lopez and carried with the following vote: Ayes: Noes: Directors Bonilla,Breitfelder,Croucher,Lopez and Robak None 9 Abstain:None Absent:None to approve staff recommendation. President Croucher presented consent calendar item 8c for discussion: c)APPROVE CHANGE ORDER NO.5 TO THE EXISTING CONTRACT WITH PACIFIC HYDROTECH CORPORATION FOR THE CONSTRUCTION OF THE 640-1 AND 640-2 RESERVOIRS PROJECT IN THE AMOUNT OF <$432,652.84> Director Breitfelder indicated that a $400,000 plus change order for a $28 million project is not unusual,but a $432,000 change order in favor of the District is quite unusual and he wished to hear about the credit. Engineering Manager Ripperger stated that the 640 Reservoir project was very successful and that this item was basically a "close-out"of the project.When a project is closed out,staff looks at all the items that have an allowance or things that changed during construction which resulted in a credit or additional cost and tally these items.These items are listed in staffs'report.This particular situation turned out to be a credit back to the project budget.Because of the magnitude of these changes,staff wanted to bring it back to the Board. Director Breitfelder inquired whether the District is on track for this year to close the fiscal year at "zero"or a little in favor of the District.General Manger Watton indicated that it is estimated that it will be close to tenths of a percent. A motion was made by Director Breitfelder,seconded by Director Lopez and carried with the following vote: Ayes: Noes: Abstain: Absent: Directors Bonilla,Breitfelder,Croucher,Lopez and Robak None None None to approve staff recommendation. ACTION ITEMS 10.PRESENTATION OF MUNICIPAL INFORMATION SYSTEMS ASSOCIATION OF CALIFORNIA'S AWARD FOR EXCELLENCE IN INFORMATION TECHNOLOGY PRACTICES Chief of Information Technology Geoff Stevens indicated that the District's IT and Strategic Planning Department has been presented the MISAC award (Municipal Information Systems Association of California)for the second year in a row.This is the highest award granted by the MISAC.Otay was one of 18 city and municipal government IT departments in California to receive the Excellence in IT 10 Practices award.MISAC is the statewide association of chief information officers and IT managers for city and local governments.He stated that there are several thousand agencies that were candidates for this award. He stated the second award,Best of California,was received from the Center for Digital Government which is also a statewide award.The Center for Digital Governrnent annually selects the best California government in education agencies in eleven categories and presents the excellence in IT operations support and services award to a team showing dedication to operational excellence in daily execution of IT support services to the organization. The types of agencies who have received the Best in California award have included Los Angeles County Department of Public Works,California Office of Statewide Health Planning,CalTrans,Los Angeles Department of Public Service, California Department of Motor Vehicles,etc.In general,the IT Departments in these organizations are larger than Otay as a whole.Information Technology Chief Stevens feels this was a remarkable achievement for the District. Chief of Information Technolgoy Stevens asked that the IT staff stand to be recognized for their work in achieving the awards.Each of the Department staff members introduced themselves.The board congratulated the IT Department for their achievement. 11.BOARD a)DISCUSSION OF THE 2009 BOARD MEETING CALENDAR A motion was made by Director Breitfelder,seconded by Director Lopez and carried with the following votes: Ayes: Noes: Abstain: Absent: Directors Bonilla,Breitfelder,Croucher,Lopez,Robak to approve the 2009 Board meeting calendar. INFORMATIONAL ITEMS 12.THESE ITEMS ARE PROVIDED TO THE BOARD FOR INFORMATIONAL PURPOSES ONLY.NO ACTION IS REQUIRED ON THE FOLLOWING AGENDA ITEMS. Presiderit Croucher indicated that the following are informational items submitted by staff for the board's review. a)INFORMATIONAL REPORT ON THE 2007 AND 2008 ANNUAL WATER CONSERVATION BEST MANAGEMENT PRACTICE REPORT 11 b)INFORMATIONAL REPORT ON THE PROPOSED REVISIONS TO THE CALIFORNIA URBAN WATER CONSERVATION COUNCIL'S MEMORANDUM OF UNDERSTANDING REGARDING URBAN WATER CONSERVATION IN CALIFORNIA REPORTS 13.GENERAL MANAGER'S REPORT a)SAN DIEGO COUNTY WATER AUTHORITY UPDATE General Manager Watton recognized and thanked the staff for their support of the 2008 Holiday Adopt-a-Family program that brought Christmas cheer to two families. He indicated that landscape modifications are currently being done at the front entrance of the District building.Landscape modifications will or have occurred at other District facilities as well.The District is doing its part and is selling the example for conserving water by removing overgrown plants and replacing them with low growth water-wise plants,as well as,evaluating the irrigation systems and modifying them to decrease water use. He noted that letters were sent to approximately 1000 mixed use (indoor and landscape water on one meter)customers to make them aware of the District's conservation programs.He indicated that the District has received a good response and interest in the programs. He indicated on page 4 of his report,it includes a summary of the District's Strategic Plan results for FY09.He stated that additional details on the results are available on the board intranet real time. He stated,as discussed earlier in the meeting,that the District's credit rating was upgraded from AA-to AA.He stated that the District,when issuing bonds, acquires bond insurance.The District now has a better credit rating than most bond insurance companies.He indicated that it takes a lot of work to receive a rating upgrade and the upgrade will be a great benefit to the District financially. He noted that the District is not invested in the stock market so it was not affected by the stock market decline.The District did have some exposure with regard to its Letter of Credit on the variable rate debt as it was coming up for renewal.The District,however,was able to renew the LOC for the next five years so there is no exposure. He indicated that revenues are exceeding expenses mainly due to timing and staffs'active management of expenses.Staff has been working to identify what projects/expenses can be delayed without damaging the District's maintenance program. 12 General Manager Watton stated that the District has gained the City of San Diego's Title XVI grant appropriation from the US Bureau of Reclamation of $1.1 million as their project was not ready to receive the funds.The District is still slated to receive another $7 million in Title XVI grant funding. He indicated that the Treaty extension with Mexico has been executed and Mexico is receiving water deliveries which have been scheduled out to the future. He noted that the water delivered to Mexico is Mexico water.The treaty is a wheeling agreement to deliver Mexico water to Mexico. San Diego County Water Authority Update: General Manager Watton indicated that CWA is aggressively pursuing water.He stated that he is not able to provide pricing details as the issue was a closed session discussion.He indicated that he can share that it is very expensive and is precedent setting.He also indicated that the election of officers will be held on Thursday,December 17,2008,and he is a candidate (General Manager Watton) for Vice Chairman. Director Croucher also indicated that conservation is one of the subjects being emphasized,however,it is not receiving much success. 14.DIRECTORS'REPORTS/REQUESTS Director Breitfelder indicated that the Conservation Action Committee discussed the proposed state model ordinance.It is much improved over the initial version. He stated that the original ordinance was very audit dependent,but it now sets thresholds.They are working on the San Diego ordinance and have received feedback from some of the cities and there is some reluctance to comply. However,a state model ordinance will become a fact and it is felt that we would be better off presenting a regional approach. Director Jamie Bonilla indicated that there is discussion to build an 80 MGD desalination plant in Mexico.Otay is looking at alternate resources and it is hoped that some of the water will be brought over the border to the United States.He stated that the desalination plant is getting support from the Mexican government and there are talks about initiating building the Mexico plant either next year or the year after.He noted that the plant in Carlsbad is still approximately 30 years out. Director Lopez congratulated staff on a successful holiday dinner.He thanked Communications Officer Armando Buelna for heading the District's participation in the Chula Vista Yuletide parade. Director Robak thanked staff for leading by example though all the landscape changes the district is instituting.He shared that he attended the ACWA Fall Conference.He indicated he thought about how we take water and sewer services for granted in the United States.He stated that there are organizations that are working to assist countries in developing such services and that drinking 13 III, water is just a dream in other parts of the world.He indicated that we should keep in mind what we can do to help and provide our assistance in educating others in the development of water supply systems when there are opportunities to do so. 15.PRESIDENTS REPORT Director Croucher indicated that in the past month he has been discussing regional programs,projects and cooperation with other agencies.He met with Mayor Sanders on December 10,2008 and they discussed some of the missed opportunities between the District and the City.Mayor Sanders agreed and they discussed that our agencies should look to the future and what we can accomplish together. RECESS TO CLOSED SESSION 16.CLOSED SESSION The board recessed into closed session at 4:45 p.m.to discuss the following matters: a)CONFERENCE WITH LEGAL COUNSEL -PENDING LITIGATION [GOVERNMENT CODE §54956.9(a)] (I)MULTIPLE CASES RELATED TO THE FENTON BUSINESS CENTER AND FILED WITH THE SUPERIOR COURT OF THE COUNTY OF SAN DIEGO CONSOLIDATED UNDER CASE NO. 37-2007-00077024-CU-BC-SC (II)AMERICAN PROTECTION INSURANCE V.OTAY WATER DISTRICT,DISTRICT COURT,SOUTHERN DISTRICT OF CALIFORNIA,#08-CV-0662-JM-POR b)CONFERENCE WITH LEGAL COUNSEL -POTENTIAL LITIGATION [GOVERNMENT CODE §54956.9(b)] 3 CASES RETURN TO OPEN SESSION 17.REPORT ON ANY ACTIONS TAKEN IN CLOSED SESSION.THE BOARD MAY ALSO TAKE ACTION ON ANY ITEMS POSTED IN CLOSED SESSION The board reconvened at 5:05 p.m.General Counsel Marie Mendoza indicated that the board took three actions in closed session: A motion was made by Director Bonilla,seconded by Director Robak and carried with the following vote: 14 Ayes: Noes: Abstain: Absent: Directors Bonilla,Breitfelder,Croucher,Lopez and Robak None None None to deny a claim filed by South Bay Expressway. A second motion was made by Director Breitfelder,seconded by Director Lopez and carried with the following vote: Ayes: Noes: Abstain: Absent: Directors Bonilla,Breitfelder,Croucher,Lopez and Robak None None None to authorize the General Manager to settle a claim with Plan Handlers. A third motion in closed session was made by Director Bonilla,seconded by Director Breitfelder and carried with the following vote: Ayes: Noes: Abstain: Absent: Directors Bonilla,Breitfelder,Croucher,Lopez and Robak None None None to ratify the settlement agreement in the matter of American Protection Insurance Agency versus Otay Water District. There were no other reportable actions taken in closed session. 14.ADJOURNMENT With no further business to come before the Board,President Croucher adjourned the meeting at 5:08 p.m. President ATTEST: District Secretary 15 AGENDA ITEM 6a STAFF REPORT 1DIV. NO. April 1,2009 R2092- 001103 MEETING DATE: PROJECT I SUBPROJECT:Ron Ripperger ~ Engineering Manager Rod POSad~~l>~' Chief,Engineering Manny Magafi~~ Assistant General lInager of Engineering and Operations Change Order No.1 to the Contract with NEWest Construction Company,Inc.for the 450-1 Reservoir Disinfection Facility Project APPROVED BY: (Assl.GM): SUBJECT: APPROVED BY: (Chief) TYPE MEETING:Regular Board SUBMITTED BY: GENERAL MANAGER'S RECOMMENDATION: That the otay Water District (District)Board approve Change Order No.1 to the existing contract with NEWest Construction Company,Inc. (NEWest)for construction of the 450-1 Reservoir Disinfection Project, in an amount not to exceed $58,000 (see Exhibit A for project location). COMMITTEE ACTION: Please see Attachment A. PURPOSE: To obtain Board authorization for the General Manager to execute Change Order No.1 (see Exhibit B)in an amount not to exceed $58,000 to the contract with NEWest for construction of the 450-1 Reservoir Disinfection Project. ANALYSIS: At the October 9,2008 Board Meeting,NEWest was awarded the construction contract for the 450-1 Reservoir Disinfection Project.The purpose of this project is to enable staff to disinfect the recycled water received from the City of San Diego.The project Notice to Proceed (NTP)was issued on November 3,2008,with a scheduled completion date of May 2,2009 (180 calendar days).Overall,based on progress payment requests earned to date,construction is 64%complete. The installation of the vault for this project was a very time sensitive item of work.Due to the proximity of the proposed vault location to the 450-1 reservoir ringwall,it was decided during design to complete this item of work only when the reservoir was drained and out of service.Therefore,construction of the vault was coordinated with the reservoir's 11th month warranty inspection to minimize any possibility of settlement of the existing soil under the reservoir. No pothole information was available during design due to the concern of excavating when the reservoir was full. During installation of the vault,an electrical ductbank was encountered,which was not shown on the construction drawings. However,this ductbank was shown on the 450-1 Reservoir record drawings.Ultimately,the ductbank caused a conflict with the proposed vault installation and the vault had to be relocated approximately 15-feet to the west in order to miss the electrical utility.In addition,the static mixer to be installed within the vault did not fit properly with the existing CML&C pipe which caused some additional welding and delay to the project. In order to complete the vault installation and static mixer installation within the shutdown period and allow time to put the reservoir back in service,NEWest had to perform their work on a 24-hour basis which included weekend time.Although the vault would have had to be installed at the revised location anyway the design engineer recognized the omission in their plans which required the District to pay premium time for this additional work.Due to the omission the design engineer has agreed to reimburse the District $15,000 to the cost of this Change Order. Change Order No.1 provides reimbursement to the contractor in a net amount not to exceed $58,000 for relocation of the static mixer vault and field connection modifications to the static mixer.In addition, this Change Order covers the cost to construct a 3-feet high block retaining wall around the back of the vault and to remove and replace an existing curb and gutter as part of the vault installation. The following is a table summarizing the value for each of the above items: Item Issue Amount 1 Static Mixer Vault/Utility Relocations & Connection Modifications to the Static Mixer $48,000.00 2 Removal &Replacement of Curb &Gutter and 3-feet High Block Retaining Wall.$10,000.00 Total:$58,000.00 This Change Order will extend the contract completion date for the project from April 2,2009 to June 30,2009 to account for the additional work required. 2 ~..i.'. j ; FISCAL IMPACT:-:Tn The approved total budget for ClP R2092,as approved in the FY 2009 budget,is $830,000.Expenditures to date are $310,249.Total commitments to date,including this Change Order,are approximately $637,065 (see Attachment B for budget detail). The Project Manager anticipates,based on the attached financial analysis,that the budget will be sufficient to support this project. Finance has determined that 100%of the funding for this project is available from the Betterment Fund. STRATEGIC GOAL: This project supports the District's Mission statement,"To provide the best quality of water and wastewater services to the customers of Otay Water District,in a professional,effective,efficient,and sensitive manner ..."This project fulfills the District's Strategic Goals No.1 -Community and Governance,and No.5 -Potable Water,by maintaining proactive and productive relationships with the project stakeholders and by guaranteeing that the District will provide for current and future water needs. LEGAL IMPACT: Ir:'i Non Manager P:\WORKING\CIP R2092 -450-1 Reservoir Disinfection Fac\Staff Reports\BD 04-01-09,Staff Report,NEWest C.O.~l for Static Mixer Relocation- Retaining Wall,(G\T-RR).doc GV/RR:jf Attachments:Attachment A Attachment B Exhibit A Exhibit B 3 R2092-001103 ...... ATTACHMENT A Change Order No.1 to the Contract with NEWest Construction Company,Inc.for the 450-1 Reservoir Disinfection Facility Project II, I I COMMITTEE ACTION: The Engineering,Operations,and Water Resources Committee reviewed this item at a meeting held on March 12,2009.The following comments were made: •The Board awarded NEWest Construction Co.,Inc.the construction contract for the 450-1 Reservoir Disinfection Project at a Board meeting held on October 9,2008. •The disinfection facility is required to disinfect the reclaimed water from the City of San Diego's South Bay Water Reclamation Plant. • • • Because of the proximity of the disinfection vault to the reservoir,it was decided during the design phase to install the vault when the reservoir was drained and out- of-service.The vault installation was coordinated with the reservoir's 11 month warranty inspection to minimize any possibility of settlement of the existing soil under the reservoir. An electrical ductbank was encountered during the installation of the vault which conflicted with the vaults proposed location.The ductbank was not shown on the construction drawings,however,it was shown on the 450-1 Reservoir record drawings.It was noted that potholing information was not available during the design of the vault because of the vault's proximity to the reservoir and the concern of excavating while the reservoir was still full.To avoid the electrical utility,the vault needed to be relocated approximately 15 feet to the west. There are two components to the change order: Static Mixer Vault/Utility Relocations and Connection Modifications to the Static Mixer Removal &Replacement of Curb &Gutter $48,000 $10,000 • • • • and Construction of 3-foot High Block Retaining Wall TOTAL:$58,000 It was discussed that the drawings of the electrical bank was on the plans,however,the engineer missed it.It was noted,that even if the engineer had caught it,the vault would still need to be relocated to the new location. It was discussed that though the vault would have needed to be moved,the design engineer recognized that it was his mistake and that the omission created additional cost for the District and agreed to reimburse the District $15,000 for these costs.The actual change order,if the reimbursement is netted against the $58,000 change order, is $43,000.The District was very complimentary of the design engineer for taking responsibility for the mistake and taking steps to correct it. Staff had discussed with the City of San Diego the need for the enhanced disinfection of the reclaimed water from their reclamation plant.The city had indicated that the cost would be approximately $400,000 for the enhancements.This was much too costly.The District,instead,decided to handle the construction of the disinfection facility through its own process. It was discussed that currently the District's overall change order percentage rate is 0.5%.This is much lower than the industry average of 5-10%. .,., ~i The committee supported staffs'recommendation and presentation to the full board as a consent item. 5 SUBJEct/P'RDJECT: R2092-001103 ATTACHMENT B I Cchomanp9aneyO,~dlnerC'-".NO fo ·r·i-t-th-oe·-t-h-e--c-o-n:t-r-a-c-t-w-l-·th-NEW~s-'t--C-o-n-s-t'~'-u-c-t-i-o-n---' 450-1 Reservoir Disinfection Facility ! •i Pro]ect Budget $830,000 Outstanding Committed Expenditures Commitment & Forecast Projected Final Cost Vendor/ Comments Planning In House/Labor 57.348 57.348 57.348-~~:::'='==---------1I-----=-:"':";':+-_":":"':''::''';':-I------+----_':':'':'':'':'':'+------------1RegulatoryAgencyFee5050-50 San Diego County Consultant Contracts 44 44 44 Lee &Ro Inc, n Total Planning $57,442 $57.441 $ Design In House/Labor 53.904 53.904 Consultant Contracts 47.752 47.752-1,440 1,440 Professional Legal Fees 83 83 Service Contracts 96 96-455 455 1724 1590.37 . 134 $57,441 53.904 47.752 Lee &Ro Inc. 1.440 Swinerton Management 83 Garcia,Calderon &Ruiz LLP 96 San Diego Daily Transcript 455 Union Tribune Publishing Co 1.724 Mayer Reprographics Inc Total Design $105,454 $105.321 $134 $ Construction lin HouseiLabor ----55.185 35.185 20.000 Materials 915 915 - 8,484 8,484 - Construction Contracts 3.720 3.720 - 308.579 89.264 219.314 IChange Order No,01 58.000 -58.000 34.287 9.918 24.368 - Project Closeout 5.000 5.000 Total Construction $474.169 $147,486 $326.683 $ Grand Total $637,065 $310,249 $326,816 $ 105,455 55.185 915 Quantum Automation 8,484 Siemens Water Technology Corp 3.720 Valley Construction Management 308.579 Newest Construction 58.000 Newest Construction 34.287 Califomia Bank &Trust 5.000 474.169 637,065 450-1 RESERVOIR DISINFECTION FACILITY GTAY WATER DISTRICT MEXICO PROJECT SITE VICINITY MAP IMPERIAL BEACH ."... ci.:~..l-.~:::--~........R~2~0::.:9::2:-..J EXHIBIT A 0'1ooN OTAY WATER DISTRICT 2554 SWEETWATER SPRINGS BLVD.,SPRING VALLEY,CA.91978,(619)670-2222 2ID9 NAR -6 AM 9:58 CONTRACT/P.O.CHANGE ORDER No.-01 PROJECT/ITEM:450-1 Reservoir Disinfection Facility CONTRACTORNENDOR:NEWest Construction Company APPROVED BY:Board REF.P.O.No:709663 REF.CIP No.:R2092-0011 03 DATE:4-Mar-09 DESCRIPTION: On November 18,2008,to avoid an existing electrical ductbank and 8-inch potable water pipeline,the static mixer/static mixer vault for the subject project was relocated to the west (RFP No.1).In addition to the potable water and utility relocation work,the connections to the specified 30-inch outside diameter National Pipe Standard (NPS)static mixer did not match the 30-inch inside diameter of the existing cement mortar lined and coated (CMLC)pipe.To connect the 30-inch NPS static mixer to the existing 30-inch CMLC piping,field welders were used to "build up"the outer dimension of the static mixer to match the outside dimension of the 30-inch CMLC pipe. The revised location of the static mixer vault;offsetting of the potable water pipeline;and modifying of the static mixer welded connections resulted in: additional asphalt removal and replacement; a revisedllarger shoring system; additional excavation; relocation of a 8-inch potable water pipeline,a 3-inch sewer pipeline,and a 2-inch cathodic protection conduit;and a larger crane to reach and set the mixer equipment and vault. Due to the limited 4-day shutdown period,the above described field work was authorized to be completed on a 24 hours/day and weekend work basis. C:IWINNTIProfileslglenn.vitaIOesktopICO No.01 (Static Mixer Vault Relocation &Connection Modifications.doc;Retaining Wall Addition &Swale Modifications)02-27- 09.doc EXHIBIT B CHANGE P.O.TO READ: Revise contract to add $58,000.00 for a total contract amount of $400,856.00. $342,856.00 $0.00 $58,000.00 $400,856.00 April 2,2009 Yes June 30,2009 ORIGINAL CONTRACT/P.O.AMOUNT: ADJUSTED AMOUNT FROM PREVIOUS CHANGE: TOTAL COST OF THIS CHANGE ORDER: 'NEW CONTRACT/P.O.AMOUNT IS: ORIGINAL CONTRACT COMPLETION DATE: CONTRACT/P.O.TIME AFFECTED BY THIS CHANGE: REVISED CONTRACT COMPLETION DATE: The revised vault location also resulted in the vault being "pushed"partially into a steep slope,which required the removal and replacement of 15-feet of existing curb and PCC gutter,and the construction of a 3-feet high block retaining wall around the back of the vault (RFP No.2). See attached Request For Proposal NO.1 from Damon Braden (OWD)dated 11/20/08 (attachment A) See attached Change Order Proposal from Mark Jennette (NEWest)dated 02/06/09 (attachment B) See attached Request For Proposal NO.2 from Bob Kennedy (OWD)dated 12/31/08 (attachment C). See attached Change Order Proposal from Mark Jennette (NEWest)dated 01/09/09 (attachment D). REASON: The scope of work described above was not included in the "as-bid"contract documents. COPIES:0 FILE (Orig.),0 CONTRACTORNENDOR,0 CHIEF-ENGINEERING,0 CHIEF-FINANCE,0 ENGR.MGR.o ACCTS PAYABLE,0 INSPECTION,0 PROJ.MGR,0 ENGR SECRETARY,0 PURCHASING,0 PROJECT BINDER IT IS UNDERSTOOD WITH THE FOLLOWING APPROVALS,THAT THE CONTRACTORNENDOR IS AUTHORIZED AND DIRECTED TO MAKE THE HEREIN DESCRIBED CHANGES.IT IS ALSO AGREED THATTHE TOTAL COST FOR THIS CHANGE ORDER CONSTITUTES FULL AND COMPLETE COMPENSATION FOR OBLIGATIONS REQUIRED BY THE CONTRACT/P.O.ALL OTHER PROVISIONS AND REQUIREMENTS OF THE CONTRACT/P.O.REMAIN IN FULL FORCE AND EFFECT. DATE: DATE:_ DATE:_ DATE:_ DIV.MGR:_ ASST.GM:~ CHIEF:_ DISTRICT APPROVAL: GEN.MANAGER:_ PROJ.MGR:Sr Eng (InlL--DATE:_ STAFF APPROVALS: L~~~._ \ CONTRAC~~ENDPR:, SIGNATURE:_'\.-y__~_. NAME :---~~'L--~\"\i ~TL~~lL'ffi~~DATE.J~~1 ADDRESS:i!:Al b~~'i'ot>\.c'f ~~~.Q."e." ~!)bQC-'t>\(\\\C\:,.\t (0 C:IWINNTIProfileslglenn.vitaIOesktopICO No.01 (Static Mixer Vault Relocation &Connection Modifications,doc;Retaining Wall Addition &Swale Modifications)02-27- 09,doc EXHIBIT B CHANGE ORDER LOG 450-1 Reservoir Disinfection Facility Contractor:NEWest Construction Company,Inc. Project:R2092 Subproject:001103 P.O.#:709663 .- APPROVED C.O.AMOUNT BY DATE DESCRIPTION TYPE C.O. To avoid an existing electrical utility conflict,the projec static mixer vault was relocated 3-feet to the west.To avoid an existing 8"potable water pipeline,the water line was relocated.The connections to the specified 30"0.0.NPS static mixer did not match the existing 1 $58,000.00 Board 4/1/2009 30"1.0.CMLC piping,and the static mixer connection Contractor were modified in the field.The revised static mixer location relocated the vault partially into a steep slope, which required the removal &replacement ofan existing curb &gutter;and the construction of a 3-feet high block retaining wall. 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 3U Total C.O.'s To Date: Original Contract Amount: Current Contract Amount: Change Order Breakdown for the Month: Month Net C.O.$Limit Authorization 3/09 $0.00 $2,000/2%Inspector $10,000/10%PM/Supervisor $20,000/20%DivM $25,000/25%Chief $35,000/35%Assistant GM $50,000/50%GM >$50,000 Board P:\WORKING\CIP R2092 -450-1 Reservoir Disinfection Fac\Staff Reports\COLOG $58,000.00 $342,865.00 $400,865.00 Absolute C.O.$ $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 16.9% Absolute C.O.% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% {<2611- C},aw cJk M-0 I FIELD DIRECTIVE IJIJJ",e,./-(jJ MEMORANDUM ~/;81 TO:NEWest Construction Company,Inc. Brian Jennette and Clem Miner Proj.No.R2092 FROM:Damon Braden ~Date 20 November 2008 This Memorandum hereby directs NEWest Construction Company,Inc.to proceed with the scope of work described on the RFP transmitted with this Memorandum.This Memorandum also affirms that Otay Water District intends to compensate NEWest Construction Company,Inc.a reasonable and fair amount for all legitimate work that is in addition to the Contract Documents. SUBJ:Utilities in vault footprint j(F{~,0/ Specific direction concerning particular elements of the work may be given to representatives of NEWest Construction Company,Inc.at the job site either in written or verbal form to help expedite the completion of the static mixer vault installation. cc:Ron Ripperger P:\WORKlNG\CIP R2092 -450-1 Reservoir Disinfection Fac\Construction\COITespondence\Field Diective Memo 112008.doc REQUEST FOR PROPOSAL #01 Otay Water District September 29,2008 2554 Sweetwater Springs Blvd. Spring Valley,CA 91978 (858)670-2222 Fax (858)670-8920 Date: To: Attn: From: 112008 NEWest Construction Company,Inc. Fax:858.537.9653 Brian Jennette and Clem Miner Damon Braden Project Name: C.I.P.No.: Contractor: 450-1 Disinfection R2092 NEWest Construction Company,Inc. Subject:Utilities in vault footprint Reference Drawings: Sheet C-1 Yard Piping Plan Ref.Spec.Section: Referenced RFI: Description:_Shop drawings required -lL No Shop drawings required Please prepare a lump sum proposal to furnish all required labor,material,and equipment necessary to implement the following items: Relocate existing 8-inch water line approximately 3-feet laterally to clear the static mixer vault.Excavate additional area to move static mixer vault to clear electrical conduit.Remove and replace irrigation lines within additional excavation area.Remove and replace ribbon gutter adjacent to vault.Construct approximately 2-feet high retaining wall the width of the vault. •Please submit a lump sum cost proposal for this adjustment to your construction contract by 2 December 2008. Your proposal should include a complete detailed breakdown of labor man-hours,materials,equipment,and all other related costs which would be basis for negotiation and agreement in an adjustment to the contract price. •Please separately quantify the impact,if any,the above described scope of work will have upon work hours to achieve completing backfilling of the vault area by 23 November 2008. •Other requirements to be included are: By: cc: Date:II:J..t)o8 P:\WORKING\CIP R2092 -450-1 Reservoir Disinfection Fac\Construction\Construction RFP #01 112008.doc Page 1 of 1 \\\ \\\\\\ -----------~--"-__'·v_·~_o'_~',_",,__·-~-,c'.-'-"-~~~"""""'V~-·""''=:'''.C7''''-''--''-''._''-::=-'~-~~ fbrt>d r<9'7~c..JOO.00_ r!2Cifk Jeh~e.H~OJ£cJ~B C/E4.h C v',*(CJ(,JtJ) ;(/27/D 9 Material DescrlDtlon 1-_'"''''11/18/2008 1 Foreman Dimensions Material Labor EQlTotal' Quantitv Unit Unit Total Init Tnt,,1 llnil.,."C'os't"',Cost Cost j2his-'$4'6:42 ._~.~1 SUbs Cost , ---1---,1 - .- "...- ...- ....._.- --_... .-- 1----1..""..-.- '~f------".._.- "...._--'.....--..- .."----"- ..§1,039 ---t-_- -I----t--·..........---- $1,700 $1,700 ....._1--..$~j"OO.OO $100 $9.Q'9Q...I_---",Sl;-:;8-::-0jI-- ....··-_1-------.....::_·_·_·_···~·I .$18:00 $18._ $252,,00'..$25~1---". ..........---1...,..,..- -I-",S.,:.:40:,::.4:.=21--_.H?1 1--::-==t===::.:~~~~.71 $116 $54.86,$439$38.71 ._$.3.1Q'----t---·.• -·-r~~.Q~9..~ --1----1·$95~()9 ...~ ...$9.~.OO S2~~ __--+"'-Sl.:..:19,9()..$3,135=-=-=J-==~I~==~:"':""---'--=!= 8 hrs 8 hrs" ..?4 hrs 8 hrs" 8 hrs--i·i''bfl,l 3 hrs :3 hrs 8 hrs 8 hrs 3 ~~y~' 16 .. hrs 3 29 hrs 1 wkr'-d'7-a::":':""ylSf---..... 2 --ea 1 ea'--.---". ·----1 ea......_.-~-t---' I···..1--1----1- .--1----+-- ......---t--+-+- --}.Forem-a-n~1c.:.1/:...:1:::.:9/"'2~OO"-'8'----_-8 tiis-t----t----'S40.42 $323 --1----1·....- _~....QQ~e'-"ra:o:to:o:.r-..·---..._.,,_.._...._....=--f--I--I 8 hrs ---\-7$5=-=4~.8O=6'1-$439 ---~+---~~,!bor~r."_"""~:-:-:-__~II__1-__....:.8+.·....:.··h:..:.:.r-=-.~-j_'-..-,-..-1---$·36,!1.__"'-$3::.;1'-"0-l-I__I----/-- 6 11/2g/~9.9.a""_-+_-I--t-_ 7 Foreman ......--I--t--I--"8 hrs $,-:,-40=.:.=-=42:+-_i-:-:;=-=;"'-~1+·r:6[;i~~!-··------"~.~~~~~~.-.~;t~~I--=$-:"1.720=C;0+---"......-..------.....-.---- 10 Foremcu;'{OT)--..4 hrs $54.22 ·....=-~2·i-=I·'----+--·.It Qperator (OT)...····4 hrs $74.00 $296 $1.aQQ.r.taiJQD'-;--;-;-t_.'12 "hrs $§1:6.t>t_-=S6:-:;2,-=-0I--_._,,_~:~~::ifa~m~~~+:~'----+--,-~r~·~~~~~:g~.S1~~c:..~~::'I-----+- :·.1li.~?_borer(Double)......~1...hrs ~.64.60 S1:97()..*·Forinlan..:!:!.:./:2~1/~2c::.0::..:08'------1 8 ..hrs'--+---I'S40.4?-·-7'$3=-=2'"=3t---- J~..operator......-.-78I---7'h.:.:rs'---l-__$54.86 '''J4:3~... 19 laborer'~4 hrs $38.71 $929-20 F'o;:em~a':"n-(=o=T:-C-}---4hrs'-I---t----·..S54~~g $217 21 operator(otr 4 lirs··$74.00 $296 ,2?!:.!l.,?orer (OT)12 hrs $51.65 $62Q -- ~t2.rElf!l.~.!.l,,{I;~.9::..=u:;::.b=-='eL)1_..fi"'hrs .$68.02 $816 24 Operalor"(bouble)12 "hrs"$93.0"3 ''''''--'$:'''1~,1c:..16=+---- )6"~~~~rer (DOUble).1()...l}rss.§~.60 $1.'034~.------1~===-+-- 26 11/22/2008 27 Fore'man"...····=.::.-:::......---1--1 8 hrs'_1-$z..4:.::0;..:.4=2f-_.S.32~..~QP~?:.:lo::o:.r=c----I--t---I--1 31'..85,....hb'r.ss.....-..I---+---SS..55.41...."68.::.561----:c-'$""4.::.3=91- 29 LaborerJOT}__-+~'-::$1,627 .1Q..f~reman (OT).2:o1_;.::hr..:::s-t-__I_....$54.22·'$10~~.QPElr€l.I~L{9IL)...,..,...,....,.---1-2 hrs --+---I-,$!4·.oQ "__S,,,,:1",,4=18f--- 32 11/23/2008 ---,:4--:---1--'"........--1---1-.33 Foreman --8 hrs=-I-__-t-_S.~0.42 $323~4 Operator .....-.t--1--'"B·-ti·rs_I...$54.~6 S439 .~,,~...l~borer(Or)'----j---I 38.5 hrs $51.65 ·S·1~.,·9=-=.8=-=.9.t---_~~.:+I-1 ~t2.re.!D?JcQ.f~Td-)-----I:-""'4 hrs.'··"'$~4..2~_$217 _ 3]Operator 0T)".--1-----11---1-4 hrs S74,00$29.6..I -t-_. ~.'...._11/2412008 39 Foreman .!O..operator". . ~.h€l.b.~r.::.e,-r---:-:=-=-::-:-:-=:-::-_42 11/25/200843Foreman"--'-=--"':"""---1--1 ~4..QR~i.::::at:.::.o:...r _ 45 laborer 46 ······12i22/200847Foreman..."...... '4'8'Laborer;-;~~~;f6r-'--'=-'--====~I-:.~·..·..·:..·,....···-.--·tl-.---:-·t..=..==~:; 51 laborer~.~'"'~:~.-.-,...,._..,_.. 63 Concrete Finishers Oq :..::.:.:=------1--.-1--+--1---*W~i~er Reg.~i~e 57 Welders traveltime~.:.,. 59 We/der....::O::...:T'--.f"l>i!:.......--1---1-"1- 61 Hawthorne Rental 62 314 Cal ExcavalorJ.?C.ompaclion Wheel. ~..Q~IV!Pickup fee ~~t1\1 F~El~.._._ 66 Waiver."'."...'. _~~.~e.JfRental~~a.9.~f:I()El....------_+__-:::2 '(jays 1 1..§.?20.99 $44079DelvlPickupfee.2 ea $55.00 $110 I ~~~.nV~ta..e::.._____1__f-__1~,<l.I-....$6·.~()...I~_.._.._S~-.,_·I._ 173 ~ElI~Truc.~..-_-_-_-f--+-=2-1 7 days ---+--1 1 $148.48 ri-~Fue~l_300 9::::al'-l---",S5:::...-.j..$1,494 _--=1---'''' MalerlalDescrij)'~ti"-o-n --DimensIons Malerlal" IQuanfltv IInit IInit Cos( Labor rn'~Ilnl> Cost EQlTolal i Subs Cost Cost 1-7~_Hertz ._..._._1--------"->--...1---._.1-.._ n Crane truck -":-~-1 _.\'I~___.__._~_----1-----$1,254.6?$1,255 1-__ 78 Dump-i'-ru~.k1Ad-ded)_'_f---1-_-_f---___J_~___..._.I-~J!!79 S1•.1?~I----____ ~f-,-,---.-.--.--------..--------.-.---..---1------I--------.---'.-..'__ 80 Neff Ref.l!.~I_I--I-____I--._.1---------1---.__1-----.__1----_,-a1"L!ght Tower .__...__1-------t days ._1---__S14~,~_~~1-1~._ 82 Del'!!_t>ickupfee_..I__. .~~.,-.-..__.~-.:aa------I-----..-I--------$45.00 ~..~_ 83 Env Fee ,_,------i----.E:~I__.-.EI----I____--~.-_.-....-1-------------..._~,M9L.eod Trucking -1-Is .1---__.1---.$1,125 .,...$1,125 =~I.9horing-E-ii9fri88ring(AIIiEld)---:I--- -~-~_~Is..-----==:=~_-__-__--.----=~9Q[1--$2'~ ~S.QQring Rental {!\lIied)__.1---1 Is _.1-1--_..1-------.$1,66~__$1,662 ,~~()rjng Rental (AIIi~1--1--1._I.~----I----.-.-.L---.~__$611 --~.~-I------:----------..-..,-,--1--,-------------,-1-..---------1--------.----. ---.-1----.--_').s",,,,occonccete(S.""Il "-","11,26'1--.__._1--..__. f--"--"-_-~~-gfCjne Reii[al{MaXi_m.._)._-.---___I--_-.-.--.I=:=----.1_ls --~-.c-.__1---_---::-"si',Oiff~{O§2 IJt~~-----·_-----.--_~~~~~.____.~._I--:--.::f---.._~------==--__~._.._ f-96_.9_rane Rent~!{SaturdaYKMaxim). _J_~..__~___J1,~68_~,9E!§ 97 Set Precast would ofset with excavator .._I-------.__..._:.~~ii~yn~mtJ[-~~ll~~=~t-~=~= lili~~j~~ri~iga~~a:li:-lrrj~ali~~J±~:~I:----~-=~n~:-~__...~__~~~~~ 1~!.Misc ~9JElEials for instl:jll &c1eanuP.(!io~_.-.---1.~~..S~_ .___...-1--.-c-m------------.-------.---f------.-.--1--n_--------1-----..----1----..-.-------109 AlliedV'JasteTr~~h.f~_.--e---'--..11::;_._~-~_._~._ J.1_o.--- .__I-f-----------.-------__. -------I-- e!:!.!~r(,3~sforpiPElf<:lbrication.--11s 63 ..__$_6~_.__.._ 1:t.?_~_h_ef.!~.F~brication _..-.-1Lf:l _......llL .~1Z!l.~..__._..__....__1-_.__'ill.0!icre~e.TraiierJ~r~§h b'OC~b®~illIr1~··T El<l ~__$285 ~-:-=~-~~~~-~....-_-- _'!J!i goncreteTh~usl Blocks____.__-.!.~_I----....'-1--__1---__-m.-------.--------.-_._.1 __1~_.-..----------1------>----.----..--------_111.~!LF~epair_...._______.__1--.______§~__~1'625 :TIl~:~..._--_=-'-i----='==~~=__._~~-=~....--1-----..-= 1~!1--------_-..------.-.-----.---.-----------t;~.....-------.----..-.--·1-1-'----I--..--I----1----..-.-----..- --._~.---I-----..- 123 CREDIT for second sheet -$2,200 -$8,600 -$1,675 -$2,400 .orOTAL 1--_____1--__Material Labor Eo/Total Subs I----- ___________1--1-_.-f----$2,865 $15,618 $4843 $13,433 .--'---'---_.__! i :_.-:--_..•.._-:-_•..----I "j---..!,-..--_..--.--".~-_.,.....----!- )--._-----------_.--:---,-_._-------,_.-------I 1---'-------L __!----------------,-- i'---···--------'--..~------..----.-.--i--·--' .,---,------ --_!- •---.···--i-- 1---. f--... -__'__"i ,,_ .--1 _..--'------1_... --'-!'-._--_..------- i__;_. ------,!-------_._--~- ; _._-~- -'---i---..- ._-'--.,;--~--o-;.'.---_'~.-'--._._'---.;-;----'-..~-_._- ; 1---:--.--- 1----.- ---'--i-----.._--:~-.~-_:__.;.;--.-;-.-' ;-_._-_.-: -----1 :'._---- -;--_... 1--.. ---:'-----·7 ..----1 .---- :--~., -..._-...------..--._-;_..._- _.- .-_! Material DImensions Material.Labor Iinit Inn T...."I ." eQ/Totall T.'~I II"T, Subs.".... Cost Cost Cost Cost '-"- "'''''--- ,---.+---.. ...._- 100~406 100'-800---1---=-=-- 1 -t-'$"-'-1,200 __~ 62.09::..1__=--799::.;3=+-1_ 72.42 -2,31751.10·~~f9Q~.. 16.00 -384 ·4 br~s_I---,=:::--t-_---:::-::.~-2 ea 100 -200--1---1---'_8 his' -13 tn 3'0 ...=40Q -I--I---+---~11 ]S·- ............·..--,-------'--1I----'=-1 19 Trucking )Q.[)J~I:l2.~,.:oa,-1 _4 WEllclEl!. 22 BeddinQ 23~l3boring.._ 25 _..1.-Q.r:~9.1-"-,!1 Bid Credit 2 Trench len9!..~.75,"'f7--1-__+-__ --}~~~~fi~:.:~-,'-'RR:?egO:':~7'~r'-----"8 '-If-0.50 n~~~-30 -66 5 CIP Base········8 6 2.5'6'.~gy......:.1'-;5:-"0_1-_---,--8""'-6;.::::9+·_-_···_·I ~~ll1.~Elr_300 Is -1 -300 7 Carpenter -16 hrs __L Q.e::c..:erc::a.:.::to::....r___-0::-1_--'1---+_··_·---:=32-JL L,abgLi:lr..3 -li'S··---- 10 laborer.9!----+--1,--........-24 hrs11-----"'--'-F-=--+---I 12 Bac.-'-'k:.:...ho:..:e'_____-lf25 mnth 3500 -875'13'Compactor ..-I--+--t-----;.0~.i5 r11nij)'900 -225 .14 Fieid·l:ruck.-------0.25 mnth--"1'SCjQ-'-3~7c=5+-__1 15 Saw"'"-1 day 10l)'---=100 16 Ro"'lI::c..:er--'____---1---1-+--1 =TF~c::.<.lLy-...-f--._-._-..-+--.---.---1----'-1700:0:----1--HiD"2ft.j\-sphilIL._____..-4 tn 80 --=-3:....:4:.:...3t-_-t-_ 18 26 ~_. 45 .....- TOTAL ...Malerial -$2200 Labor -$8,600 EalTotal -$1,675 Subs -$2,400 R2092- ch4~O,J(r No.CJ I f}H~~h~on+© :2!2%~ Bob Kennedy ') From:Bob Kennedy Sent:Wednesday,December 31,2008 3:12 PM To:'mjennette@newestco.com' Cc:Doug Marple Subject:FW:450-1 Vault Site Retaining Wall and Swale Details Mark,~ro Na,2..) We have sketched up the wall and the swale around the vault.Attached is a copy of the sketch and the wall and curb details for around the vault.Can you cost out the extra work and send us a proposal for the extra work.We will want to see allowance for the planed pavement and swale removal and replacement with the proposal.Call if you have any questions. Bob Kennedy,P.E. Associate Civil Engineer Phone:(619)670-2273 Cell:(619)987-6368 Fax.:(619)660-2513 bob.kennedy@otaywater.goy Dtay Water District 2554 Sweetwater Springs Boulevard .Spring Valley,CA 91978)d............ From:Donald Bienvenue Sent:Wednesday,December 31,20082:52 PM To:Bob Kennedy Subject:450-1 Vault Site Retaining Wall and Swale Details Bob, Attached are PDF files of the ACAD drawings and wall,curb,and concrete joint information. Don 1/28/2009 \\\~__~\ \EXIST.3'WIDE&/'/'\\\jCC SWALE ~~\ EXISTING ~\~ 1 1/2:1 SLOPE \ RELOCATE EXIST.~) IRRIGATION LINES MODIFIED CURB &GUTTER PER STD.DRWG.G-2 (W=18") \\ 450-1 RESERVOIR MANHOLE OF 2 BASE NOTES: 1.EXPANSION JOINTS OF 1/2"PREMOLDED JOINT FILLER SHALL BE PLACED WHERE GUTTER BUTTS OTHER CONCRETE STRUCTURES. 2.BASE AND SUBGRADE PREPARATION SHALL MATCH ADJACENT PAVING. SECTION A-A SCALE:NTS 3"AC OVER 7"CL II BASE OVER 12"SUBGRADE COMPACTED TO 95%REL.COMPo VERIFY LIMITS WALL/GUTTER PLAN SCALE:11'=5'-0" OTAY WATER DISTRICT CONCRETE VAULT EXHIBIT 4-50-1 DISINFECTION FACILITY 1680 MAXWELL RD.,CHULA VISTA,CA NOTE: ADJUST ALL C.O.'S,C.P.TEST STATIONS, MANHOLE RIMS TO GRADE. R2092 /---+C---'°--=-s-e:...tP_r_o......po_s_a_'-+-4_5_0-_1_R._e~_~!Yoir Q!~!fection FacilitY\......?/'1 r"J/,)q DESCRIPTION OTAYWATERDISTRICT ~I ,..'(,I Block Wall - ........................................../-------1 3 LABOR $3,990 4 PAYR-6LCTAXES"AND INSURANCE}?J~...:..:%+----:$~1~.4~O-::-4-+-+------+----I 5 EQUIPMENT $1!?~Q _-;,.-;:;-;;;-/-+-_1 6 SUB-TOTAL $9,260 7 FIELD OVERHEADf------::-t-~::::=::~~'-=---'---'------+---__+_---__+_--~=__t_---___f--.--..-..8 SUBTOTAL $9,260 9 SUBCONTRACTOR TOTAL 11 PRIME CaNTACTOR FEE (SUB WORK 15%$1,389 5%$0 $0 12 SUB-TOTAL $10,649 13 BOND PRE-MIUM-..-------1%$106 ~ I----C-=---t~~---'-'-'--...:.:..:.c.~------_I---........--..--..--.-.----''--'--''-''-'t-------;~=~=-----+_---_I f---'--14-'--+T:....:O:....:T..:....A:.=L -f--__-+---+-__..~--"II'rr=------,f-=-----1 IQ I ()r-..rY"J l'Y)-----f,/-'" ~ I-----------fc=-----=--,..-..--- --.----+------I-----+----~-=====::::==t=~-----JTimeExtensionRequestI--+-~-----'--------I-·_..·..· ·..··· Need to add 15'ofCurb and Gutter removed and not shown on drawing senf-....··--t-----+----------'---'----'-----,...------'---'---'--'---,----'----'------'---'-..,---'----'><----'---'--'---+----- ----1 ~p::-""'"'"..:\.._SIGNATURE ,/J/J /l 1 )ATE 1/9/2009 ~r--..---..-........-·..Mark Jennette P'/ /I J / / /ProjectManager /'V ?..-v1/.rA.f \{\1\ I-I-(-"--"'frl~~.-/=----------E:N~E:::-:W;-::e:;:-st;_:C::.:o:..:.:n;;:.st:...::.ru:.-=.ct::..::io:..:.:n....:::.c:_;::o.:..::m=pa="n:..L ..y·-_·...._·-_..·..·-_..·-+·_-+/+'/__Vy.._,,_~....- \ \ 7964 Arjons Dr./ /\..\ r----;---- -..Suite A \,/\....." San DieQo,CA 92126 \ f6 rceef U/gCOO.cJCJ rrlQ/k JC0£1e-fl<=-(;VEwJeof) C/~~c V::k (OkJp) ~;1't/o9 Material Dimensions Material Labor EQ/Total Subs Description Quantity Unit UnIt Cost Total Unit Cost Total Unit Cost Total Unit Total Cost 2 Sitework 3 Operator 8 hrs $54.86 $439 .................--t----j 4 laborer ----f_4_-1 J-__1.:...:6:+--h:;;r.;:.s-+-__+-__-+'$.::;;38::.:.:...71'+-_-'!:$:::..61:..:9+--_~__l___-\-__.._...._:~~~:---..""-""_-_...~..~~~...........--......·····..~~~H~·..··~~~~ 7 Fuel 25 oal $4.00 $100 8 Cravel 11 tn $35.00 9 Foundation/curb $369 10 Concrete 6 cv $155.00 $930 25 16 26 80 $1.55 $124 ..•......ea 15 baas $25.00 $375 12 hrs $47.04 $564 8 hrs $38.71 $310 2 cv $115.00 $230 1 Is $800.00 $800 _•.A~······~._.H ...24 23 22 Pump 20 Laborer 21 Grout 17 Block 16 Wall 19 Camenter 14 Laborer 24 hrs $38.71 $929 18 Grout 1--1:-:1'-Elu=-:,m;.::b::..:e:.:.r --il---+_t--+_--;-::;12~1 If $11.65 $140 1--1:-:2'+.::iR.::;;eb::..:a:.:.r-;-. .+__I--_I-_.__178I-J~~__~1.qQ....~1.?§.__._---...--.....-.-.-.--t-.----t-----J 13 Carpenter 24 hrs $47.04 $1.129 27 28 29 30 TOTAL Material Labor Eo/Total Subs $2,446 $3,990 $1,230 STAFF REPORT AGENDA ITEM 6b April 1,2009TYPEMEETING: SUBMITTED BY: APPROVED BY: (Chief) Regular Board Bob Kennedy ~ Associate Civil Engineer Ron Ripperger ~ Engineering Manager Rod Posada ~b~ Chief,Engineering MEETING DATE: PROJECT / SUBPROJECTS P1210- 3321 DIV. NO. ALL GENERAL MANAGER'S RECOMMENDATION: Change Order No.3 0 the Contract with PBS&J for the 2009 Water Resources Master Plan Update and Program Environmental Impact Report Project APPROVED BY: (Asst.GM): SUBJECT: Manny Magana Assistant General Engineering and Operations iIII That the Otay Water District (District)Board approve Change Order No.3 to the contract with PBS&J for the 2009 Water Resources Master Plan (WRMP)Update and Program Environmental Impact Report (PEIR)Project,in an amount not to exceed $45,732. COMMITTEE ACTION: Please see Attachment A. PURPOSE: To obtain Board authorization for the General Manager to execute Change Order No.3 (see Exhibit B)in an amount not to exceed $45,732 to the contract with PBS&J.This Change Order will bring the cumulative total of all Change Orders to date to $56,222. ANALYSIS: At the August 1,2007 Board Meeting,PBS&J was awarded a professional engineering planning services agreement for the 2009 WRMP Update and PEIR Project.The WRMP Update is a comprehensive analysis of the District's needs for infrastructure to develop,and distribute,potable and recycled water to its service area,based on population growth and land use development.The Draft WRMP Update is 98%complete and the PEIR Project is 36%complete. Services provided under Change Order No.3 will add water supply offset information into the draft WRMP Update and PEIR Project. Documentation of these supply opportunities,and the status of the District's plan to implement them,is needed to support future water supply assessment documents and potable water offset requirements.Additional time is needed by PBS&J to include the nine supply sources into the Draft WRMP Update and PEIR Project.Therefore,this Change Order will add time to PBS&J's contract,extending the completion date from May 30,2009 to December 31,2009. A water supply offset program was not required until the San Diego County Water Authority,on July 24,2008,conditioned a project proposed for annexation to offset the increased demand that would result from the annexation.The District serving this project had to implement a water supply offset program specifically for this project,and have it in place,before the annexation could become finalized.Subsequently,several projects have been submitted to Otay Water District for annexation,or are projects requiring additional demand,than that identified on the current land use plan.To document that the future water supply is available for these projects,the WRMP Update needs to include the proposed supply sources.The potential water supply projects the District is considering for a water supply offset program are identified below: Potential Water Supply Projects Otay River Groundwater Desalinization Facility North District Recycled Water Concept Otay Mesa Recycled Water Supply Link Otay Mesa Lot 7 Groundwater Well Middle Sweetwater River Basin Groundwater Well City of Chula Vista MBR Reclamation Plant Rancho del Rey Groundwater Well Potable Irrigation Meters to Recycled Water Conversions Rosarito Seawater Desalinization Facility Supply Estimate Range AF 2,000 to 3,000 1,000 to 1,200 L 500 to L 700 300 to 500 LOOO to 2,500 2,000 to 6,700 300 to 500 100 to 200 5,000 to 11,000 FISCAL IMPACT: The original PBS&J contract for $499,748 is currently funded from the Operating Budget.For FY 2008 and FY 2009,$526,450 was budgeted for the WRMP Update and PEIR Project.To date, $374,565 has been spent and a total of $496,950 has been 2 committed.Additional funding of approximately $30,000 will be budgeted in FY 2010 and available from the same general account 11-3321-5261 (Outside Services). STRATEGIC GOAL: This project supports the District's Mission Statement,"To provide safe,reliable water,recycled water,and wastewater services to our community in an innovative,cost efficient, water-wise and environmentally responsible manner,"and the District's Strategic Goal,"To satisfy current and future water needs for potable,recycled,and wastewater services." LEGAL IMPACT: None. Gen P:\WORKING\CIP 00210 WMP &PEIR\Water Resources Master Plan\2009 WRMP &PEIR\Staff Reports\BD 04-01-09,Staff Report,WRMP-PEIR Change Order,(BK-RR).doc BK/RR:cd Attachments:Attachment A Attachment B 3 ATTACHMENT A [sUBJECT/PRojECT:i Change Order No.3 to the Contract with PBS&J for the 2009 P1210-3321 i ~~~~~o~::~~:~e~m::~~e;e~~~~~~~~~~tand Program _I COMMITTEE ACTION: The Engineering,Operations,and Water Resources Committee reviewed this item at a meeting held on March 12,2009.The following comments were made: •The Board awarded PBS&J a professional engineering planning services agreement for the 2009 Water Resources Master Plan (WRMP)Update and Program Environmental Impact Report (PEIR)Project at board meeting held on August 1,2007. •The WRMP Update requires a comprehensive analysis of the District's needs for infrastructure to develop,and distribute,potable and recycled water to its service area, based on population growth and land use development.The draft WRMP Update is 98%complete and the PEIR Project is 36%complete. •This change order would add water supply offset information into the draft WRMP Update and PEIR Project.The Offset Program is needed to support annexations into the District. •Staff is requesting approval of a change order with PBS&J for an amount not-to-exceed $45,732.The change order will be funded through the Operating Budget. •It was indicated that $526,450 was budgeted in FY2008 and 2009 for the WRMP Update and PEIR Project.An additional $30,000 will be budgeted in FY20I0 in the operating budget to cover this change order. •It was discussed the biggest challenge is to implement the Offset Program right away.In discussion with CWA,it was indicated that they may require that annexation requests be accompanied by actual offsets.Many of the District offset projects are in the planning stages at this time.Of the various offset projects,the Otay Mesa Well-Lot 7,the Rancho del Rey Well,and the Middle Sweetwater Basin Study are closest to fruition.It is expected that customers requiring offsets will pay some of the costs of the offset projects. The committee supported staffs'recommendation and presentation to the full board on the consent calendar. 5 OTAV WATER DISTRICT 2554 SWEETWATER SPRINl3S BlVO..SPRING VALLEY.CA.91978.(619)670-2222 CONTRACT/P.O.CHANGE ORDER No.3 PROJECT/ITE~:Water Resources Ma,ter Plan and Program Eryvironmentallmpact ReP9rt CONTRACTORIVENDOR:PBS&J REF.CIP No.:P1210~021000 APPROVED BV:Board REF.P.O.No:707070 DATE:2-Mar~09 DESCRIPTION: See attached Change Order Proposal from PBS&J dated Feb.26,2009. REASON: Additional services to include water supply offset infonnation into the 2009 QWD Water Resources Master Plan and Program Environmentallmpaet Report.Documentation of these supply opportunities and the status of the District's plan to implement them is needed to support future water supply assessment documents and potable water offset requirements. CHANGE P.O.TO READ: Revise contract to add $45,732.00 for a total contract amount of $555,970.00. ORIGINAL CONTRACTIP.O.AMOUNT: ADJUSTED AMOUNT FROM PREVIOUS CHANGE: TOTAL COST OF THIS CHANGE ORDER: NEW CONTRACT/P.O.AMOUNT IS: ORIGINAL CONTRACT COMPLETION DATE: CONTRACT/P.O.TIME AFFECTED BY THIS CHANGE: REVISED CONTRACT COMPLET'ON DATI!: $499,748.00 $510,238.00 $45,732.00 $555,970.00 May 30,2009 N/A Dec.31,2009 ASSi.GM:------..-o-DATE:__ IT IS UNDER$TOOO WITH THE FOllOWINGAPPROVALS,THATTHE CONTRACTOR/VENDOR IS AUTHORIZED AND OJRECT.EOYO MAKE THE HEREIN DESCRJIIED CHANGES.IT18.AL80AGREED THAT THE TOTAL COST FOR THiS CHANGE ORDER CONSllTUTJ;S FUll.MD COMPLETE COMPeNSAlJC)N FOR OBUGATJOHS REQUIRED BY THE CONTRACTIP.O.ALL OTHER PROVISIONS AND REQUIREMENTS OF THE CONTRACTIP.O.REMAIN IN FULL FORCEANOEFFSCT. :NA·.~ME~':~~S ::::P_R_O_V_Al._S_:-isreng(lntL.....ODAA~":-- f·1-('r-""'-OIV.MGR:'''' TiTlE:~oc;...Vle-~~.DeNrDATE:s}zloOJ CHIEF:DATE:__.-., ADDRESS:9275 Sky Park Court,Suite 200 _____S:aan::.:..::OI:=.<ll9"""OlI...:1C.....A...:92::.;1:=23~DISTRICT APPROVAL:GEN.MANAGER:DATE:_ COPIES:Cl FILE (OrIg.).C CONfRACTORNENDOR.C CHIEF·ENGINEERING,Cl CHIEF-FINANCE,C ENGR.MGR. . 0 ACCTS PAYABLE,(jINSPECTION.Cl PROJ.MGR.,0 ENGR.SECRETARY.Cl PURCHASING.Cl PROJECT BINOER P;\WORKING\CIPOO210 WMP &PElR\Co-3 03-02-09 PBS&J·DrlIlt.doo CHANGE ORDER LOG Water Resource Master Plan and PEIR As Needed Support Consultant:PBS&J Project:P1210 Subproject:021000 APPROVED C.O.AMOUNT BY DATE DESCRIPTION TYPE C.O. 1 $9,990.00 Chief 12/29/2008 Evaluate Donovan prison expansion,Otay Owner Business Park and 711 PS Provide modeling support for a development in Otay Mesa to evaluate the potential impacts of 2 $500.00 PM 2/25/2009 deleting a 12-inch potable water line south of Developer FundedAirwayRoadbetweenCactusRoadandBritannia Road.See attached Change Order proposal from PBS&J dated Feb.23,2009.To be paid by 3 $45,732.00 Board 4/1/2009 Include watersupply offset information into the WRMP and OwnerPEIR 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Total C.Oo's To Date: Original Contract Amount: Current Contract Amount: Change Order Breakdown for the Month: Month Net C.O.$Limit Authorization $56,222.00 $2,000 Insp $10,000 PM/Supervisor $20,000 Manager $25,000 Chief $35,000 AGM $50,000 GM $56,222.00 $499,748.00 $555,970.00 11.3% C.O.% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% PBSJ An employee-owned company February 26,2009 Mr.Robert Kennedy Project Manager Otay Water District 2554 Sweetwater Springs Blvd Spring Valley,CA 91978 SUBJECT:Change Order Request to amend the 2009 own Water Resources Master Plan Update and Program EIR to include Water Supply Offset Information Dear Mr.Kennedy: This change order request describes the additional services necessary to include water supply offset information into the 2009 OWD Water Resources Master Plan Update and associated Program ErR (PEIR),as requested by the District,prior to adoption of the final documents.It has been brought to our attention by District staff that the District is considering up to nine additional water supply sources. Given the currently constricted water supply forecasts for the region,it is critical that these local supply sources be incorporated into the Master Plan Update and evaluated in the PEIR.Documentation of these supply opportunities and the status of the District's plans to implement them is necessary to support future water supply assessment documents and potable water offset requirements. The proposed scope ofwork to amend the Master Plan Update is segregated below under two headings: Master Plan Update and Program ErR. Master Plan Update 1.Expand Chapter 3 Potable Water Supply Sources to include a new Section 3.4 Current Water Supply Offset Projects documenting and prioritizing the nine potential projects listed below that the District is currently moving forward with and their status of implementation.Prepare one (1)new graphic showing the location of these projects.Expand discussion of potable water offsets,buffer supply and "new"water needs in Section 3.3 Regional Water Supply Conditions. Potential Water Supply Projects Otay River Groundwater Desalinization Facility North District Recycled Water Concept Otay Mesa Recycled Water System Link Otay Mesa Lot 7 Groundwater Well Middle Sweetwater River Basin Groundwater Well City of Chula Vista MBR Reclamation Plant Rancho del Rey Groundwater Well Potable Irrigation Meters to Recycled Water Conversions Rosarito Seawater Desalinization Facility Supply Estimate Range (acre feet) 2,000 to 3,000 1,000 to 1,200 1,500 to 1,700 300 to 500 1,000 to 2,500 2,000 to 6,700 300 to 500 100 to 200 5,000 to 11,000 Rough Cost Estimate Range (millions) $8 to $10 $14 to $15 $16 to $20 $5 to $8 $8 to $10 $20 to $25 $5 to $8 $1 to $2 $30 to $130 9275 Sky Park Court,Suite 200·San Diego,California 92123·Telephone:858.874.1810·Fax:858.514.1001 •www.pbsj.com Mr.Robert Kennedy Otay Water District February 26,2009 Page 2 of3 2.Expand Chapters 4 and 5 to identify potential delivery points,provide general discussion of hydraulic impact of new water supply sources on the existing delivery system and potential improvements required.It is assumed that there will be no additional hydraulic modeling associated with this effort.Include up to two (2)additional graphics to illustrate delivery locations and recommended improvements. 3.Expand Chapter 6,Capital Improvement Projects to include a new Section 6.4 Water Supply Projects documenting proposed water supply projects and planning level costs for implementation. Discuss potential scheduling of the proposed projects as they relate to CIP forecasting.District engineering staffto indicate which supply projects will be included in the new 6-year CIP. 4.Edit Exhibits I through VII,to incorporate any recommended improvements for Phase I (2010- 2016)associated with the proposed water supply projects. 5.Prepare draft revised chapters and graphics for District staff to review.Meet with District engineering and environmental staff to review comments.Respond to comments and prepare final report and CD of final master plan document.Provide the necessary project management and administration to complete the change order work. Program EIR 6.Program Environmental Impact Report,Water Supply Offset Projects. Incorporate the nine (9)potential water supply offset projects into the second screencheck Draft PEIR.This includes revisions to the following PEIR sections: •Project Description •Air Quality And Climate Change •Biological Resources •Cultural Resources •Energy •Geology,Soils And Paleontology •Hydrology and Water Quality •Landform AlterationlVisual Quality •Land Use Planning •Noise •Public Safety The revisions will be based on information developed in other tasks described in this contract amendment,including an expanded discussion ofthe California Environmental Quality Act (CEQA) Initial Study question regarding groundwater.As part of this effort,conduct a field visit to review four of the nine prospective CIP project locations to ascertain the condition of the surrounding environment,discuss pertinent project information,and develop a preliminary opinion of possible impacts,mitigation,and alternatives.It is our opinion that five ofthe nine prospective water supply opportunities do not lend themselves to specific project locations which would otherwise warrant a site visit. PBSJ Mr.Robert Kennedy Otay Water District February 26,2009 Page30f3 Fee and Conditions The estimated cost to complete these tasks is listed in the table below: Task Scope Hours Rate Total Fee 1 Revise Chapter 3 and prepare graphics 8 $165 $1,320 16 $101 $1,616 2 Add discussion reo Hydraulic impacts at 8 $165 $1,320 Delivery Points and Revise Chapters 4 24 $123 $2,952 and 5 24 $101 $2,424 3 Refine Cost Estimates and Revise 20 $123 $2,460 Chapter 6 4 Edit Exhibits 16 $101 $1,616 5 Prepare draft and final documents,meet 24 $165 $3,960 with District staff 16 $123 $1,968 16 $101 $1,616 6 Revise PEIR to include water supply 204 $120 (avg)$24,480 offset projects Total $45,732 The total fee for Tasks 1 through 6 Services,described herein,will be the lump sum amount of $45,732. Upon submittal of the Draft WRMP the consultant shall invoice 90%of the fee for Tasks 1 through 5 and upon submittal ofthe Final WRMP the consultant shall invoice 100 %ofthe fee for Tasks 1 through 5.Upon completion ofthe 2nd screen check for the PEIR,100%ofTask 6 will be invoiced. Upon receipt of your approval,we will begin work immediately.We look forward to continuing to assist the District in support of your master planning needs.As always,please do not hesitate to call me at 715.347.4635 or Jennifer Duffy at 858.514.1014. Sincerely, 7(,.A/f.~ Mark B.Elliott Project Manager cc Ms.Lisa Coburn-Boyd,OWD Mr.Ron Ripperger,OWD Mr.James Peasley,OWD Ms.Jennifer Duffy,PBS&J Mr.James Strayer,PBS&J Mr.Mike Gonzales,PBS&J Ms.Jennifer Bileck,PBS&J Ms.Karen Chwala,PBS&J AGENDA ITEM 6c STAFF REPORT April 1,2009TYPEMEETING: SUBMITTED BY: APPROVED BY: (Chief) Regular Board Daniel Kay <0"- Associate Civil Engineer Ron Ripperger ~ Engineering Manager Rod posad~~ Chief,Engineering MEETING DATE: PROJECT/ SUBPROJECTS: R2081- 001103, S2015- 001103, P2465- 001103 DIV. NO. 4,5 APPROVED BY: (Ass!.8M): SUBJECT: -Manny Maga~A ~__ Assistant Gener l~ager,Engineering and Operations Increase the Project Budgets for the 20-Inch Lane Avenue Conversion Project (R2081),the Calavo Sewer Lift Station Replacement Project (S2015),and the Material Storage Bins Project (P2465) GENERAL MANAGER'S RECOMMENDATION: That the Otay Water District (District)Board revise the total budgets for the 20-Inch Lane Avenue Conversion Project from $1,090,000 to $1,160,000,the Calavo Sewer Lift Station Replacement Project from $526,000 to $560,000,and the Material Storage Bins Project from $250,000 to $310,000 (see Exhibits A- 1,A-2,and A-3 respectively for project locations). COMMITTEE ACTION: Please see Attachment A. PURPOSE: To obtain Board authorization to increase the project budgets for the 20-Inch Lane Avenue Conversion Project by an amount not to exceed $70,000,the Calavo Sewer Lift Station Replacement Project by an amount not to exceed $34,000,and the Material Storage Bins Project by an amount not to exceed $60,000,to cover additional expenses from unforeseen conditions encountered by each contractor,and for additional Operations and Engineering staff support. ANALYSIS: 20-Inch Lane Avenue Conversion Project: The Board awarded a contract to ARB Inc.on January 16,2008 in the amount of $660,256.At that time,total expenditures,plus outstanding commitments and forecast,were $1,111,819 with a FY 2008 budget of $1,290,000.During the budget review process for FY 2009 the budget was reduced to $1,090,000,to forecast expenditures closer to 100%of the budget.However,during construction,another staff report was taken to the November 13,2008 Board meeting for a Change Order,in the amount of $78,938,for changes made to the contract.At that time,total expenditures,plus outstanding commitments and forecast,were $1,063,097.When the change order was presented to the Board,there was approximately $27,000 remaining for staff time to complete the project.However,due to the extended duration of the project,staff time has gone beyond what was anticipated. The contractor is scheduled to complete this project in April 2009. The current forecast of $1,129,842,which does not include additional staff time,shows that the budget is over by approximately $40,000.Based on this forecast,and including additional staff time needed during the construction phase, acceptance,and closeout of this project,staff recommends increasing the budget by $70,000.This results in an increase of 6.4%to the project budget. Calavo Sewer Lift Station Replacement Project: The Board awarded a contract to Newest Construction on April 2, 2008 in the amount of $267,900.At that time,total expenditures,plus outstanding commitments and forecast,were $496,665,with a FY 2008 budget of $726,000.During the Budget review process for FY 2009 the budget was reduced to $526,000, to forecast expenditures closer to 100%of the budget.This left approximately $30,000 for staff time to complete the project.Completing the project within the reduced budget was only possible if no changes were made,and no unforeseen conditions were found.However,during construction there was a Change Order in the amount of approximately $18,000 for utility conflicts,as well as operational SCADA upgrades in the amount of approximately $12,500.These changes used up the staff's allocated budget needed during the construction phase of the project. The contractor has completed the project and it is now in the closeout phase.The current forecast of $547,270,without additional staff time,shows that the budget will be exceeded by approximately $21,270.Based on this forecast,and additional 2 FISCAL IMPACT: staff time needed for acceptance and closeout of this project, staff recommends increasing the budget by $34,000.This results in a 6.5%increase to the project budget. Material Storage Bins Project: The Board awarded a contract to Fox Construction on August 6, 2008 in the amount of $225,000.At that time,total expenditures,plus outstanding commitments and forecast,were $248,642,with a FY 2009 budget of $250,000.This forecast included $10,000 for staff time during the construction phase, plus $7,200 for acceptance and closeout.Completing the project within budget was only possible if no changes were made,and no unforeseen conditions were found.However,in the construction phase,rock was encountered during excavation and utilities were much deeper than anticipated,resulting in a Change Order currently being processed in the amount of $12,000.This Change Order leaves only $5,200 for staff time during construction, acceptance,and closeout of the project. The contractor is scheduled to complete the project in April 2009. The current forecast of $268,505,which does not include additional staff time,shows the budget is over by approximately $18,500.Based on this forecast,the pending Change Order and additional staff time needed during the construction phase, acceptance,and closeout of this project,staff recommends increasing the budget by $60,000.This results in an increase of 24%to the project budget. The following is a summary of the budget increase for each project: Project Existing Proposed Proposed Budget Increase Budget 20-Inch Lane Avenue Conversion $1,090,000 $70,000 $1,160,000Project(R2081) Calavo Sewer Lift Station $526,000 $34,000 $560,000Replacement(S2015) Material Storage Bins (P2465)$250,000 $60,000 $310,000 Total:$164,000 ~-:",:;:;;2~,I / 20-Inch Lane Avenue Conversion Project: The total budget for CIP R2081,as approved in the FY 2009 budget,is $1,090,000.Expenditures to date are $1,046,165. Total expenditures,plus outstanding commitments and forecast to date,are $1,160,000,which includes staff expenditures (see Attachment B-1 for budget details).The Project Manager has 3 determined that with a budget increase of $70,000,the project will be completed within the new budget amount of $1,160,000. Finance has determined that 100%of the funding is available from the Expansion Fund. Calavo Sewer Lift Station Replacement Project: The total budget for elP S2015,as approved in the FY 2009 budget,is $526,000.Expenditures to date are $500,735.Total expenditures,plus outstanding commitments and forecast to date, are $560,000,which includes staff expenditures (see Attachment B-2 for budget details).The Project Manager has determined that with a budget increase of $34,000,the project could be completed within the new budget amount of $560,000. Finance has determined that 100%of the funding is available from the Replacement Fund. Material Storage Bins Project: The total budget for elP P2465,as approved in the FY 2009 budget,is $250,000.Expenditures to date are $240,905.Total expenditures,plus outstanding commitments and forecast to date, are $310,000,which includes staff expenditures (see Attachment B-3 for budget details).The Project Manager has determined that with a budget increase of $60,000,the project could be completed within the new budget amount of $310,000. Finance has determined that 100%of the funding is available from the Expansion Fund. STRATEGIC GOAL: These projects support the District's Mission Statement,"To provide safe reliable water,recycled water,and wastewater services to our community in an innovative,cost efficient water-wise,and environmentally responsible manner,"as well as the General Manager's vision,to be "...prepared for the future..." by guaranteeing that the District will always be able to meet future water supply obligations and plan,design,and construct new facilities. LEGAL IMPACT: P:\WORKING\CIP R2081\Staff Reports\Staff Report Budget Increase for R2081,52015,&P2465\BD 04-01-09 Staff Report Increase to Total Project Budgets (R20Bl,52015,P2465)f (DK-RR).doc 4 DK/RR/RP:cd Attachments:Attachment A Attachment B-1 Attachment B-2 Attachment B-3 Exhibit A-1 Exhibit A-2 Exhibit A-3 5 R2081/S2015/ P2465-001103 ATTACHMENT A Increase the Project Budgets for the 20-Inch Lane Avenue Conversion Project(R2081),Calavo Sewer Lift Station Replacement Project (S2015),and Material Storage Bins Pro ect P2465)...................................................-'.."C . COMMITTEE ACTION: The Engineering,Operations,and Water Resources Committee reviewed this item at a meeting held on March 12,2009.The following comments were made: • • • • Staff is recommending approval of an increase in the CIP budgets for the following projects: An additional $70,000 for the 20-Inch Lane Avenue Conversion Project An additional $34,000 for the Calavo Sewer Lift Station Replacement Project An additional $60,000 for the Material Storage Bins Project During the budget review process for FY 2009,staff had reduced the budget for the 20-Inch Lane Avenue Conversion Project from $1,290,000 to $1,090,000 to bring it closer to 100%of the forecasted expenditures.Current forecasts indicate that expenditures will be higher than the revised budget.Approval of the $70,000 change order will increase the budget to $1,160,000 which is still less than the original budget for this project. During the construction phase of the Material Storage Bins project, rock was encountered during excavation and utilities were much deeper than anticipated.To meet the forecast expenditures required to complete this project,staff is recommending an increase of $60,000 to the project budget for a proposed budget of $310,000. The Calavo Sewer Lift Station Replacement Project budget was also reduced during the budget review process for FY 2009 to bring it closer to 100%of forecasted expenditures.The project has been completed and is in the final walk-thru stage.However,the budget needs of the project have increased due to utility conflicts found during construction and operational SCADA upgrades.Staff is requesting an additional $34,000 be allocated to the project budget for a proposed budget of $560,000. •The committee inquired why staff did not bring this item forward prior to the close of the project.A change occurred near the end of construction and staff brought the increase approval forward for presentation as soon it was confirmed that there would be a budget issue.However,this was not conveyed clearly to the committee. •Staff noted that the 20-Inch Lane Avenue Conversion Project and the Material Storage Bins Project are scheduled to be completed in April 2009. The committee supported staffs'recommendation and presentation to the full board on the consent calendar. ATTACHMENT B-1 Otay Water District R2081-RecPL -20-lnch,944 Zone,Lane Avenue - Date Updated:February 23,2009 Outstanding ProjscledFinal VendorlBudgetCommittedExpendituresCommitment& $1,090,000 Forecast Cost Comments Planning Labor 32,709 32,709 32,709 Professional &Legal Fees 125 125 -125 GARCIA CALDERON RUIZ LLP Consultant Contracts 4,762 4,762 -4,762 JONES &STOKES Outside Services - - -- Service Contracts -- Other Agency Fees -- -- Total Planning $37,596 $37,596 $$37,596 Design In House/Labor 113,457 113,457 113,457 In House/Labor (future) Consultant Contracts 41,127 41,127 -41,127 RBF CONSULTING 5,000 5,000 -5,000 INFRASTRUCTURE ENGINEERING Mileage 15 15 -15 PETTY CASH CUSTODIAN Materials 393 393 393 CWMACGRATH Contracted Services 12,719 12,719 12,719 KIRK PAVING INC Permits 300 300 300 CITY OF CHULA VISTA Service Contracts - - - Advertising/Bid - Settlement/Easement - Total Design $173,011 $173,011 $$173,011 Construction In House/Labor 177,421 157,263 20,158 177,421 Other Agency Fee 50 50 -50 PETTYCASH CUSTODIAN Construction Contracts 664,683 588,211 76,472 664,683 ARB INC. Retention 74,511 74,511 -74,511 ARB INC. 3,209 3,209 -3,209 SOUTHERN CA SOIL Contracted Services 1,910 1,910 -1,910 RICK POST WELDING 236 236 -236 CLARKSON LAB &SUPPLY INC Service Contracts 2,443 2,443 2,443 OCB REPROGRAPHICS 69 69 -69 SAN DIEGO DAILYTRANSCRIPTS 258 258 258 SPANKY'S PORTABLE SERViCES INC Advertisement/Bid 332 332 -332 UNION TRIBUNE PUBLISHING CO Infrastructure Equipment &Materials 5,680 1,080 4,600 5,680 WALTERS WHOLESALE ELECTRIC CO 1,281 390 891 1,281 MINARIK CORPORATION 870 870 -870 ALLIED ELECTRONICS INC 4,702 4,651 52 4,702 APPLIED TECHNOLOGY GROUP INC 1,662 1,662 1,662 REXEL Meter Boxes 76 76 (0)76 Water Loss - Accpt/ciose-out 10,000 10,000 10,000 Total Construction $949,393 $835,558 $113,835 $949,393 Grand Total $1,160,000 $1,046,165 $113,835 $1,160,000 ATTACHMENT B-2 Otay Water District 52015 Calavo Lift Station Replacement Date Updated:February 23,2009 Outstanding Vendor/Budget Committed Expenditures Commitment&Projected FinalCost $526,000 Forecast Comments Planning In House/Labor 37,520 37,520 37,520 Consultant Contracts 1,979 1,979 -1,979 Jones &Stokes Associates Service Contracts 4,200 4,200 -4,200 California Commercial Advertise &Awards 275 275 -275 San Diego Daily Transcripts Professional &Legal Fees 915 915 -915 Garcia,Calderon &Ruiz LLP Land/Easement Acquisition 13,000 13,000 -13,000 Kim-Thoa Hoang Total Planning $57,889 $57,889 $-$57,889 Design In House/Labor 82,711 82,711 82,711 Consultant Contracts 8,770 8,770 -8,770 Ninyo &Moore 16,780 16,780 -16,780 JC Heden &Associates Inc. 9,850 9,850 -9,850 Engineering Partners Inc. Professiional Legal Fees 1,011 1,011 -1,011 Garcia,Calderon &Ruiz LLP Easement 4,000 4,000 -4,000 Juan &Debra Navarro Service Contracts 700 700 -700 Southland Title 86 86 -86 San Diego Daily Transcripts 1,535 1,535 -1,535 Mayer Reprogprahics Inc -- Total Design $125,442 $125,443 $-$125,443 Construction In House/Labor 60,395 58,888 1,507 60,395 Consultant Contracts 1,470 1,470 -1,470 JC Heden &Associates Inc. Construction Contracts 257,615 224,631 32,984 257,615 Newest Construction ,28,624 24,959 3,665 28,624 California Bank &Trust Change Order 1,222 349 873 1,222 Change order NO.3 Service Contracts 349 349 -349 Union Tribune Publishing Co 6,779 6,779 -6,779 San Diego Gas &Electric 7,980 7,980 7,980 Techknowsion Inc Professional &Legal Fees 125 125 -125 Garcia,Calderon &Ruiz LLP Other Agency Fees 204 204 -204 Helix Water District Infrastructure Equipment &Materi 1,907 1,907 1,907 Applied Technology Group Inc AccpUclose-out 10,000 10,000 10,000 Total Construction $376,669 $317,753 $58,916 $376,669 Grand Total $560.000 $501,084 $58,916 $560,000 ATTACHMENT B-3 Otay Water District P2465-Regulatory Site Material Storage Bins Date Updated:February 23.2009 Outstanding Projected Final Vendor/Budget Committad Expenditures Commitment &Cost Comments$250.000 Forecast Planning Labor - - Service Contracts - Other Agency Fees Total Planning $$-$$- Design In House/Labor 135 135 135 In House/Labor (future)- Consultant Contracts - - Advertising/Bid - Settlement/Easement - Total Design $135 $135 $$135 Construction In House/Labor 115,261 95,765 19,495 115,261 Professional Legal Fees 146 146 146 GARCIA CALDERON &RUIZ LLP Regulatory Agency Fees 50 50 50 COUNTYOF SAN DIEGO Construction Contracts 162,000 128,160 33,840 162,000 FOX CONSTRUCTION Retention 18,000 14,240 3,760 18,000 FOX CONSTRUCTION Change Order 12,000 12,000 12,000 CO#1 Service Contracts 60 60 60 SAN DIEGO DAILY TRANCRIPTS 1,309 1,309 -1,309 MAYER REPROGRAPHICS INC 240 240 -240 UNION TRIBUNE PUBLISHING CO 800 800 800 SIMON WONG ENGINEERING Infrastructure Equipment &Materials Money moved to P2466 (10,000)(10,000)(10,000)Moved to P2466 - Meter Boxes Water Loss - Accptlclose-out 10,000 10,000 10,000 Total Construction $309,865 $240,770 $69,095 $309,865 GrandTotal $310,000 $240.905 $69,095 $310,000 I, NO.1 CIP R2081 I OTA Y WA TER DISTRICT REC-PL 20-INCH,944 ZONE, AVE -PROCTOR VALLEY RD IPON 0 LOCA TI ON MAP EXHIBIT A-1 EX.i20!!)\6p···j ~PW ~IPELINE LANE VICINITY MAP IMPERIAL BEACH ~o(\J"-.D(\J",..., Ol;0"llcid:::L c:o.. dUo...J IMPERIAL BEACH PROJECTSITE-~I SCALE:1"=600' VICINITY MAP A-2 oi~HWY94!rojgr""=--__ ;~\~\\t ::0 "! \ \\----r--~-<\.!\/,~i~/ -_.1 \\.~-'---i !J'\/ / •/'\.i.._C-.-'1 ../\//1...------...-----..-...-.--.·t.··..1 lliiiil-•..-.......f'.......-J........·...}........... •aTAY WA TER DISTRICT i CALAVO LIFT STATION REPLACEMEN T i,LOCATION MAP CIP#52015 ~_..~...~~-------IIIIIIIii.--.... EXHIBIT L~nBO~O~I~4--~ '"'"'"... '" IMPERIAL BEACH VICINITY MAP / / / ~I OTA Y WA TER DISTRICT REGULATORY SITE MATERIAL STORAGE BINS LOCATION MAP P2465 EXHIBIT A-3 AGENDA ITEM 6d STAFF REPORT TYPE MEETING:Regular Board SUBMITTED BY: APPROVED BY: (Chief) MEETING DATE: Stephen Dobrawa,purchas.r:w W.O./G.F.NO: and Facilities Manager~ Mark Watton,General Manager April 1,2009 DIV.NO.All APPROVED BY:German Alvarez,Assistant General Manager (Ass!.GM): SUBJECT:ADOPTION OF RESOLUTION NO.4133 APPROVING PURCHASE OF REAL PROPERTY LOCATED AT 2500 SWEETWATER SPRINGS BOULEVARD,SPRING VALLEY,CALIFORNIA (APN 505-230-52-00)AND RELATED ACTIONS GENERAL MANAGER'S RECOMMENDATION: That the Board adopt Resolution 4133 approving the purchase of real property located at 2500 Sweetwater Springs Blvd.,Spring Valley,California (APN 505-230-52-00)(the "Property"); Approving Related Agreements and Documents and Authorizing Related Actions. COMMITTEE ACTION: Not applicable. PURPOSE: To purchase the Property for public purposes including the possible expansion of District facilities for storage of District vehicles and property. ANALYSIS: General: On November 13,2008 the Board authorized the General Manager to enter into negotiations with Rancho San Diego Industrial Center, LLC (BLC,Inc.)for the purchase of .993 acres of vacant property located adjacent to the District's Operation facility. Budget-by adding Yard Property and improvement FY 2009 CIP Operation's the purchase. Concurrently,-the Board amended the $600,000 to fund CIP P2479, Acquisition,to provide funding for of the subject property. On June 30,2008,the District commissioned Pacific Alliance Appraisals to perform an appraisal of the subject property.The appraiser's opinion of the market value of the property was $425,000,set between the range of $380,000 and $456,000. Based on the appraised value,on January 8,2009 the District made an offer to BLC,Inc.to purchase the property for $300,000.On January 15,2009,BLC,Inc.submitted a counter offer in the amount of $500,000.On February 19,2009,after negotiations,BLC,Inc.submitted a final counter (counteroffer) offer of $350,000. On February 19,2009 the District Pacific Alliance Appraisals and asked compared to the initial appraisal and trends. discussed the offer with for an opinion of the cost current real estate market On February 20,2009 the appraiser submitted an opinion that the price was 82%of the most recent appraised value ($350,000 compared to $425,000)and that the "difference of approximately 18%is both a reflection of the downturn of demand for industrial properties and within the allowable tolerances of estimating market values for unique properties in volatile markets.The final accepted offer to purchase price of $350,000 is considered to be both reasonable and supportable." Buyer's Conditions Precedent to Purchase: The counteroffer allows the District a thirty calendar day (30- day)feasibility period from the date of full execution by parties,and delivery to Escrow,of the Purchase and Sale Agreement to disapprove the sale or waive the conditions of the review.This allows the District at its sole judgment based upon its own criteria to perform due-diligence related to: • • • • • • • Approving a survey, A preliminary title report, Soils test, Engineering reports, Environmental reports, Zoning and, The feasibility of development and use of the property. 2 Initial Environmental Review: A Phase I environmental assessment was completed by SCS Engineers (SCSE),a branch of Southern California Soils & Testing (SCS&T).The assessment focused on the identification of any potential sources of hazardous substances and petroleum products that could be considered a recognized environmental condition (contamination)if they were present in significant concentrations. SCSE performed including: various tasks to complete the assessment •Site Reconnaissance,Site Research and User Requirements •Topography,Geology,Soils,Hydrogeology,and Water Quality Survey •Site Vicinity Reconnaissance and Off-site Survey •Historical Site and Site Vicinity Land Use Review •Identification of Data Gaps •Data Evaluation,Figure Preparation,and Assessment Report Preparation The conclusion of the Phase I assessment is likelihood of environmental conditions being and a low likelihood of any environmental off-site sources. that there present on conditions is a low the site from any This conclusion is consistent with the results of two earlier studies by Applied Geosciences and Geocon for a larger parcel of land that included the smaller parcel discussed above.Applied Geoscience concluded,from a Phase I assessment,that there was potential for hydrocarbon contamination because of automobile and elevator equipment repair areas that had been operating on the property.Based on Applied Geosciences conclusions,Geocon performed sampling in these areas and did not find any hydrocarbons present in the samples. Feasibility of Development and Use of the Property: environmental review of the low likelihood of adverse given that the property is expected that with anticipated uses of the Given that the District's Phase I property concludes that there is a environmental conditions present and borders existing District property it minimum improvements to the lot,the Property will be feasible. 3 Acquisition and development of the property will provide the additional space needed to: • • • Increase operational flexibility; Accommodate for future expansion of parking and storage facilities at current locations;and Centrally locate equipment and materials currently stored off site. Immediate use will be to provide additional parking and storage of vehicles,equipment and materials,including emergency equipment currently stored off-site.This use may require some improvements to be made to the Property,including fencing and possibly paving of portions of the Property. CEQA: The California Environmental Quality Act (CEQA)requires that the District analyze potential environmental impacts of any discretionary project approved by the District,unless the project is exempt from CEQA under its provisions or under the provisions of the California Code of Regulations,which provides Guidelines (Guidelines)for Implementation of CEQA.The District proposes to use the Property for the storage of District vehicles,which might require the installation of fencing around the Property and possibly the paving of portions of the Property.Pursuant to Section 15303 of Title 14 of Chapter 3 of the Guideliness,the "construction and location of limited numbers of new,small facilities or structures"is exempt from CEQA.In addition,Section 15303(e)indicates that examples of such construction exempted from CEQA includes "[a]ccessory (appurtenant)structures including garages, carports,patios,swimming pools,and fences."Based on the foregoing the District concludes that the purchase of the Property and the proposed use thereof are categorically exempt from CEQA.The Resolution makes a finding of categorical exemption and directs Staff to file notices required by CEQA. FISCAL IMPACT: Approximately $350,000 for the purchase of the Property plus related and incidental costs and expenses to establish an escrow,purchase title insurance and other related actions. 4 The total budget for erp P2479,as approved in the amenaed FY 2009 budget is $600,000.Total expenditures,outstanding commitments and forecasts,are $600,000. Based on a review of the financial budget,the Project Manager has determined the budget will be sufficient to support this project.Finance has determined that 100%of the funding is available from the Betterment Fund. STRATEGIC GOAL: This project supports the District's Mission Statement,"To provide safe,reliable water recycled water,and wastewater services to our community in an innovative,cost efficient water wise and environmentally responsible manner,"as well as the General Manger's vision of,"...planning for the future..."by supporting the District in its efforts to meet future water supply obligations and plan,design,and construct new facilities. LEGAL IMPACT: The General Manager would be specifically authorized to enter into an agreement for purchase of the Property in an amount not to exceed $350,000 and to execute documents and take actions necessary or appropriate to accomplish the acquisition of the Property . .~}\I~) General Manager & 5 RESOLUTION NO.4133 RESOLUTION OF THE GOVERNING BOARD OF THE OTAY WATER DISTRICT APPROVING PURCHASE OF REAL PROPERTY LOCATED AT 2500 SWEETWATER SPRINGS BOULEVARD,SPRING VALLEY,CALIFORNIA (APN 505-230-52-00);APPROVING RELATED AGREEMENTS AND DOCUMENTS AND AUTHORIZING RELATED ACTIONS WHEREAS,pursuant to Water Code section 71690,the Otay Water District ("District") is authorized to acquire real or personal property of every kind;and WHEREAS,the District has previously authorized its negotiators,the General Manager and the Purchasing and Facilities Manager,to negotiate the terms ofa Purchase and Sale Agreement with the owners ofthe real property located at 2500 Sweetwater Springs Boulevard, Spring Valley,California,identified by APN 505-230-52 (the "Property")and to conduct initial required due diligence in connection with said acquisition;and WHEREAS,the Property is located within the jurisdictional boundaries ofthe District and the District intends to purchase the Property for public purposes,which may include the establishment offacilities for the storage ofDistrict personal property;and WHEREAS,Government Code section 7267.2 provides that where a public agency contemplates the acquisition ofreal property by eminent domain,the agency must establish an amount that it believes to be just compensation for the property based on an agency approved appraisal of the fair market value of the property and make a written offer including a written statement and summary ofthe basis ofthe amount including valuation information;and WHEREAS,pursuant to Government Code section 7267.2,by entering into negotiations with the owners ofthe Property,the requirements that the District make a written offer to purchase the Property which includes a summary ofthe basis ofthe appraisal ofthe Property have been waived;and WHEREAS,pursuant to Section 15303 ofTitle 14 ofChapter 3 ofthe California Code ofRegulations,which provides Guidelines (Guidelines)for Implementation ofthe California Environmental Quality Act (CEQA),the District has determined that project,consisting ofthe acquisition ofthe Property and that any new construction,such as the anticipated installation ofa fence and possibly paving portions ofthe Property,would be categorically exempt from CEQA under Section 15303;and WHEREAS,the owners ofthe Property have agreed,pursuant to the terms ofthe Purchase and Sale Agreement,to sell and the District desires to purchase the Property for the amount ofThree Hundred Fifty Thousand and 001100 Dollars ($350,000)(the "Purchase Price"), payable by wire transfer offunds to escrow;and 1 WHEREAS,the Purchase Price to be paid for the Property is appropriate,under the circumstances presented;and WHEREAS,the District desires to authorize the General Manager and the Purchasing and Facilities Manager to finalize negotiating the terms ofthe purchase ofthe Property in lieu of eminent domain,to execute and deliver the Purchase and Sale Agreement on behalfof the District in an amount not to exceed the Purchase Price,plus incidental costs deemed adequate and necessary by the General Manager,and to undertake all actions and investigations contemplated under such agreement to effect the acquisition ofthe Property;and WHEREAS,the Governing Board ofthe District has determined that the District may acquire the Property for the District purposes. NOW,THEREFORE,THE GOVERNING BOARD DOES HEREBY DETERMINE,RESOLVE,AND ORDER AS FOLLOWS: Section 1.The facts and conclusions above,and the findings made by the Governing Board ofthe District ("Board")herein,are supported by substantial evidence. Section 2. interest. The Board finds that the acquisition ofthe Property is in the District's best Section 3.The Purchase and Sale Agreement,in the form currently on file with the District Secretary,is hereby approved.The General Manager is authorized to execute and deliver said agreement,in substantially the form on file with the District's Secretary on this date, but with such changes as are deemed necessary or appropriate by the General Manger,upon the advice ofthe General Counsel,to complete the transactions herein contemplated,which changes are to be deemed hereby approved upon the execution and delivery by the General Manager of the agreement or any amendment or written instrument required thereby or contemplated therein, including but not limited to waivers,closing statements,escrow forms and assignments of intangible property.The General Manger is also specifically authorized to cause the deposit and any other payments therein required to be made and to retain consultants and direct the preparation of any reports deemed necessary or appropriate by the General Manager in connection with the acquisition ofthe Property. Section 4;The requirements ofGovernment Code section 7267.2 that a written offer to purchase the Property be made,in compliance with statutory requirements,has been waived by the owner ofthe Property in light ofthe extensive negotiations regarding the terms ofthe purchase and sale ofthe Property. Section 5.The Board finds that the acquisition of the Property pursuant to the Purchase and Sale Agreement is a project that is categorically exempt from CEQA because such acquisition and the use anticipated to be made ofthe Property by the District will not result in changes to existing uses that might have a significant environmental effect,and because the improvements anticipated to be required for the anticipated use the District will make ofthe Property are categorically exempt from CEQA under Section 15303 ofthe Guidelines.The 2 Board hereby directs the General Manager and the District's Environmental Compliance Specialist to file the appropriate notices to ensure this finding takes effect as provided under CEQA. Section 6.The General Manager and the Purchasing and Materials Manager ofthe District are hereby authorized to continue negotiations for the acquisition ofthe Property.The General Manager ofthe District is hereby authorized and directed to execute and deliver such further documents and certificates and to take such further actions as may be necessary or appropriate to acquire the Property for the District. Section 7.This Resolution shall be effective immediately. APPROVED,ADOPTED,AND SIGNED this th day ofApril,2009. Gary D.Croucher,District President Susan Cruz,District Secretary 3 STATE OF CALIFORNIA COUNTY OF SAN DIEGO ) ) ) ss. I,Susan Cruz,Secretary to the Board ofDirectors ofthe Otay Water District,do hereby certify that the foregoing the foregoing is a full,true and correct copy ofResolution No.4133 , which Resolution was duly adopted by said Board at a regularly scheduled meeting thereof for which all notice required by law was timely given,held on the __day ofApril,2009,at the regular meeting place ofsuch Board and that it was so adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: By: Susan Cruz,District Secretary STAFF REPORT AGENDA ITEM 6e TYPE MEETING:Regular Board SUBMITTED BY:Armando Bueln$ Communications Officer MEETING DATE: W.O.lG.F.NO: April 1,2009 DIV.NO.All APPROVED BY: SUBJECT:2009 Legislative Program GENERAL MANAGER'S RECOMMENDATION: That the Board of Directors adopt the 2009 Otay Water District Legislative Program. PURPOSE: To provide direction and guidelines to staff in the formulation of the District's response to legislative initiatives on issues affecting the District during the 2009 legislative session. COMMITTEE ACTION: See Attachment A BACKGROUND Each legislative session,representatives to the California legislature sponsor some 2,000 to 3,000 bills or significant resolutions.Many of these measures become law and affect special districts in substantive ways. Legislative programs establish guidelines and policy direction that can be used by staff when monitoring legislative activity, and facilitate actions that can be taken to quickly in response to legislative initiatives. The principles provided in the 2009 Legislative Program,changed very modestly from the 2008 program yet serve as guidelines for staff and its representatives in formulating a consistent response to legislative initiatives.This is helpful in dealing with time sensitive matters such as last minute amendments should calls or letters to legislators be needed.Nevertheless, sensitive or controversial policy matters will always be brought to your board for deliberation and direction. FISCAL IMPACT:/~ -~ Adopting the principles of the 2009 Legislative P.rogram in and of itself has no fiscal impact.However,Legislative Advocacy is included in the budget for the General Manager's office (GL 11-1211-5261). LEGAL IMPACT: None. Attachments Attachment A -Committee Action Report Attachment B -2009 Otay Water District Legislative Program ATTACHMENT A SUBJECT/PROJECT:2009 Legislative Program COMMITTEE ACTION: The Finance,Administration &Communications Committee reviewed this item at a meeting held on March 5,2009.The following comments were made: •It was discussed that once yearly staff presents the Legislative Program for the Board's review.The Legislative Program provides a guideline to staff when drafting responses to pending legislation. •There is little change from the 2008 guidelines. include: Changes o Guidelines to encourage the State to complete and finalize comprehensive plans to address the Bay-Delta environmental and water quality issues. o Encourage the State to finalize ongoing studies of new water storage facilities. o Encourage State to develop and adopt comprehensive State water plans that balances California's competing water needs and results in a reliable supply of high- quality water for the San Diego region. The following were eliminated from the Guidelines: o Establishing standards for reporting directors' expenditures,compensation and reforming special districts as State statute has already been adopted to address these issues.The Board also updated Policy 8 that addresses these issues as well. o Establishing practical limits on the use of eminent domain as this issue was addressed by Proposition 99 which limits government acquisition of owner occupied residences. •Staff noted that any controversial/sensitive matters or that are not within the guidelines would be presented to the board for discussion and to provide direction to staff. The Committee supported staffs'recommendations and presentation to the full Board on the consent calendar. Otay Water District 2009 Legislative Program Legislative Policy Guidelines Effective Date:/ / Legislative Policy Guidelines The Otay Water Legislative Policy Guidelines for the 2009 Legislative Session includes the following: Water Services Support efforts to: a.Provide Develop andfinalize a comprehensive plan to address Bay-Delta environmental and water quality issues. b.Study,finalize and promote "Around-the-Delta"alternatives as a way to improve water quality or water transport and reduce the possibility oflevee failure. c.Complete andfinalize long-term Delta planning work and ongoing studies ofnew water storagefacilities,and$support efforts to promote additional surface and underground water storage infrastructure to ensure water availability and quality. d.Study Global Climate Change and its potential impact on the snow pack,rising sea levels,increased salinity in the Delta,the possibility ofreduced precipitation or more severe storms. e.Provide financial support to projects designed to mitigate the potential negative impacts ofGlobal Climate Change on water supply reliability. f.Provide ongoing federal and state funding for the California Bay-Delta. g.Support implementation ofthe Quantitative Settlement Agreement. h.Provide reliable water supplies to meet California's short and long-term needs. 1.Develop and adopt a comprehensive state water plan that balances California's competing water needs and results in a reliable supply ofhigh-quality water for the San Diego region. J.Provide conveyance and storage facilities that are cost effective,improve the reliability and quality ofSan Diego region's water supplies as well as the Bay-Delta region. k.Equitably allocates costs ofthe Bay-Delta solution to all those benefiting from improvements. 1.Support agriculture to urban water transfers. m.Promote desalination pilot studies and projects. n.Reduce restrictions on recycled water usage. o.Reduce restrictions on injecting recycled water into basins where there is no direct potable use. p.Provide financial incentives for recharge of groundwater aquifers using recycled water. q.Encourage feasibility studies ofwater resource initiatives. r.Increase funding for infrastructure and grant programs for construction, modernization or expansion ofwater,wastewater treatment,reclamation facilities and sewer systems. 10f6 Otay Water District 2009 Legislative Program s.Provide funding for water recycling,groundwater recovery an~recharge,surface water development projects and seawater desalination. t.Mandate uniform or similar regulations and procedures by state agencies in the processing and administering ofgrants and programs. u.Streamline grant application procedures. v.Limit the availability,or prohibit the installation,ofwater softening appliances that discharge brine to the sewer systems feeding treatment plants that produce recycled water. w.Improve the existing Sacramento-San Joaquin River Delta water conveyance system to increase flexibility and enhance water supply,water quality,levee stability and environmental protection. x.Evaluate long-term threats to the Delta levee and conveyance system and pursue actions to reduce risks to the state's watersupply and the environment. y.Promote or assist voluntary water transfers between willing buyers and willing sellers and move those transactions through without delay. z.Establish reasonable statewide approaches to sewer reporting standards. aa.Provide the State Water Project with moreflexibility to operate their systems to maximize water deliveries while avoiding unacceptable impacts to thirdparties, habitat or the environment. bb.Fast-track design,permits and construction for pilotprojects in the Sacramento-San Joaquin Delta to create barriers to keep fish awayfrom Delta water pumps,improve water quality and supply reliability. Oppose efforts to: a.Make urban water supplies less reliable or substantially increase the cost of imported water without also improving the reliability and/or quality ofthe water. b.Create unrealistic or costly water testing protocol. c.Create unrealistic or costly to obtain water quality standards for recycled water or storm water runoff. d.Restrict use ofrecycled water for groundwater recharge. e.Disproportionately apportion costs ofwater. f.Establish new water or recycled water fees solely to recover State costs without also providing some benefit. g.Create undo hurtles for seawater desalination projects. h.Ban the use ofor make the use ofeminent domain for water infrastructure projects more costly or burdensome. 1.Create regulatory schemes that alter or limit the existing authority to reuse and recycle water. J.Create unreasonable or confusing sewer reporting standards. k.Create administrative or other barriers to sales between willing buyers and willing sellers that delay water transfers. 20f6 Otay Water District 2009.Legislative Program Financial Support efforts to: 1.Support efforts to clarify procedures and provisions ofProposition 218 in the wake of the Bighorn decision. m.Require the federal government and State ofCalifornia to reimburse special districts for all mandated costs or regulatory actions. n.Give special districts the discretion to cease performance ofunfunded mandates. o.Provide for fiscal reform to enhance the equity,reliability,and certainty ofspecial district funding. p.Provide incentives for local agencies to work cooperatively,share costs or resources. q.Provide for the stable,equitable and reliable allocation ofproperty taxes. r.Continue to reform workers compensation. s.Authorize financing ofwater quality,water security,and water supply infrastructure improvement programs. t.Promote competition in insurance underwriting for public agencies. u.Establish spending caps on State ofCalifornia overhead when administering voter approved grant and disbursement programs. v.Require disbursement decisions in a manner appropriate to the service in question. w.Encourage funding infrastructure programs that are currently in place and that have been proven effective. x.Produce tangible results,such as water supply reliability or water quality improvement. y.Provide financial incentives tefor energy projects that increase reliability,diversity, and reduce green house gasses. Oppose efforts to: a.Impose new,unfunded state mandates on local agencies and their customers. b.Undermine Proposition 1A -Protection ofLocal Government Revenues -and the comprehensive reform approved by voters in 2004. c.Reallocate special district reserves in an effort to balance the state budget. d.Reallocate special district revenues to fund infrastructure improvements in cities or counties. e.Usurp special district funds,reserves,or other state actions that force special districts to raise rates,fees or charges. f.Complicate existing conservation-based rate structures. g.Establish funding mechanisms that put undue burdens on local agencies or make local agencies de facto tax collectors for the state. h.Complicate compliance with SB 610 and SB 221. 30f6 OtayWater District2009 Legislative Program Governance/Local Autonomy Support efforts to: a.Expand local autonomy in governing special district affairs. b.Establish reasonable standards for reporting director e]cpendihH'es.(Addressed by State statutes and codified in OWD Board ofDirectors Policy 8,Section (6)(e) c.Establish meaningful,targeted special district reform.(Addressed by AB 1234, Chapter 700,2005 and codified as Board ofDirectors Policy 8,Et seq.) d.Create consistent definitions oftypes ofmeetings directors may use for purposes of compensation.(Addressed by State statutes and codified in OWD Board ofDirectors Policy 8,Section A,Exhibit A) e.get fair,consistent and reasonable standards for board member compensation. (Addressed by State statutes and codified in OWD Board ofDirectors Policy 8, Section (A)(Exhibit A)) f.Promote comprehensive long-range planning. g.Assist local agencies in the logical and efficient extension ofservices and facilities to promote efficiency and avoid duplication ofservices. h.Streamline the Municipal Service Review Process or set limits on how long services reviews can take or cost. 1.Establish clear and reasonable guidelines for appropriate community sponsorship activities. J.Reaffirm the existing "all-in"financial structure,or protect the San Diego County Water Authority voting structure based on population. Oppose efforts to: a.Assume the state legislature is better able to make local decisions that affect special district governance. b.Create one-size-fits-all approaches to special district reform. c.Unfairly target one group oflocal elected officials. d.Usurp local control from special districts regarding decisions involving local special district finance,operations or governance. e.Limit the board ofdirectors'ability to govern the district. f.Create unfunded local government mandates. g.Create costly,unnecessary or duplicative oversight roles for the state government of special district affairs. h.Change the San Diego County Water Authority Act regarding voting structure,unless it is based on population. 1.Shift the liability to the public entity and relieve private entities ofreasonable due diligence in their review ofplans and specifications for errors,omissions and other Issues. J.Place a significant and unreasonable burden on public agencies,resulting in increased cost for public works construction or their operation. 40f6 Otay.Water District 2009.Legislative Program Conservation Support efforts to: a.Provide funding for water conservation programs. b.Encourage the installation ofwater conserving fixtures in new and existing buildings. c.Promote the environmental benefits ofwater conservation. d.Enhance efforts to promote water awareness and conservation. e.Offer incentives for landscape water efficiency devices such as ET controllers and soil moisture sensors. f.Develop landscape retrofit incentive programs and/or irrigation retrofit incentive programs. g.Permit local agencies adopting stricter ordinances requiring water wise landscaping for commercial and residential development. h.Create tax credits for citizens or developers who install water wise landscapes. 1.Create tax credits for citizens who purchase high efficiency clothes washers,dual flush and high-efficiency toilets and irrigation controllers above the state standards. J.Expand community-based conservation and education programs. k.Develop incentives for developers to install water wise landscape in new construction. 1.Encourage large state users to conserve water by implementing water efficient technologies in all facilities both new and retrofit. m.Create higher incentives for solar power. n.Encourage large state water users to conserve water outdoors. o.Educate all Californians on the importance ofwater,and the need to conserve, manage,and plan for the future needs. Oppose efforts to: a.Weaken federal or state water efficiency standards. Safety,Security and Information Technology Support efforts to: a.Provide funding for information security upgrades-:-;to include integrated alarms, access/egress,and surveillance technology. b.Provide incentives for utilities and other local agencies to work cooperatively,share costs or resources. c.Provide funding for communication enhancements,wireless communications,GIS or other technological enhancements. d.Encourage or promote compatible software systems. e.Fund infrastructure and facility security improvements.,.;includefacility roadway access,remote gate access andphysical security upgrades. f.Protect state,local and regional drinking water systems from terrorist attack or deliberate acts ofdestruction,contamination or degradation. g.Provide funds to support training orjoint training exercises.,.;to include contingency fundingfor emergencies and emergency preparedness. 50f6 OtavWater District 2009 Legislative Program h.Equitably allocate security funding based on need,threats and/or population. i.Encourage or promote compatible communication systems. j.Encourage andpromotefunding ofDepartment ofHomeland Security RiskMitigation programs. Oppose efforts that: a.Create unnecessary,costly,or duplicative security mandates. Optimize District Effectiveness Support efforts to: a.Continue to reform Workers Compensation. b.Give utilities the ability to avoid critical peak energy pricing or negotiate energy contracts that save ratepayers money. c.Develop reasonable Air Pollution Control District engine permitting requirements. d.Reimburse or reduce local government mandates. e.Allow public agencies to continue offering defined benefit plans. f.Result in predictable costs and benefits for employees and taxpayers. g.Eliminate abuses. h.Retain local control ofpension systems. 1.Be constitutional,federally legal and technically possible. J.Estaelish praetiea-llimits on the use ofeminent domain.(Addressed by Prop.99 - Limits on Government Acquisition ofOwner Occupied Residence). Oppose efforts to: a.Restrict the use of,or reallocate,district property tax revenues to the detriment of special districts. b.Create unrealistic ergonomic protocol. c.Micromanage special district operations. d.Balance the state budget by allowing regulatory agencies to increase permitting fees. Bi-Nationa.Initiatives Support efforts to: a.Promote and finance cross-border infrastructure development such as water pipelines,desalination plants or water treatment facilities. b.Develop cooperative and collaborative solutions to cross-border issues. c.Develop and enhance understanding ofthe interdependence ofcommunities on both sides ofthe border with the goal ofimproved cross-border cooperation. Oppose efforts to: a.Usurp local control over the financing and construction ofwater supply and infrastructure projects in the San Diego/Baja California region. 60f6 AGENDA ITEM 7a 5DIV. NO.P2009- 001102 MEETING DATE:April 1,2009 PROJECT/ SUBPROJECT: STAFF REPORT Ron Ripperger ~ Engineering ~g~r Rod posad~~~. Chief,Engineering Manny Magafia~x~ Assistant General nager,Engineering and Operations Change Order No.1 0 the Contract with Lee &Ro,Inc.for Design of the 36-Inch Pipeline,SDCWA Otay FCF No.14 to the Regulatory Site Project APPROVED BY: (Chief) APPROVED BY: (Asst.GM): SUBJECT: SUBMITTED BY: TYPE MEETING:Regular Board GENERAL MANAGER'S RECOMMENDATION: That the Otay Water District (District)Board approve Change Order No.1 to the existing contract with Lee &Ro,Inc.(Lee &Ro)for design of the 36-Inch Pipeline,SDCWA Otay FCF No.14 to the Regulatory Site (36-Inch Pipeline)Project in an amount not to exceed $61,629 (see Exhibit A for project location). COMMITTEE ACTION: Please see Attachment A. PURPOSE: To obtain Board authorization for the General Manager to execute Change Order No.1 (see Exhibit B)in an amount not to exceed $61,629 to the contract with Lee &Ro. ANALYSIS: At the August 6,2008 Board meeting,Lee &Ro was awarded a professional engineering services contract for completion of the design of the 36-Inch Pipeline project.The contract amount approved by the Board was an amount not to exceed $769,000. The staff scenarios project. report presented to the Board on August 6,2008 included two for resolution of remaining design services for the The first scenario was the optimistic case,and assumed that the transfer of work product from Infrastructure Engineering Corporation (IEC)was 90%complete.Lee &Ro's level of effort to complete the contract documents would then require a design fee of $515,000.The second scenario assumed that the transfer of data indicated a completion level less than the claimed 90%,or was delayed significantly.Under this scenario,Lee &Ro's fee would be $769,000. Transfer of data from IEC occurred quickly,allowing Lee &Ro staff an opportunity to review all submitted data,and work product,from IEC to more accurately determine the level of effort required to complete the design and the corresponding fee for the revised effort. The District subsequently executed a contract with Lee &Ro for $580,183. However,as Lee &Ro progressed with their scope of work,it became evident that the permit process for Caltrans was not as far along as previously represented to the District by IEC.Specifically,the Caltrans traffic control plans provided by IEC to the District (and then provided by the District to Lee &Ro)were actually 60% complete,rather than 100%complete as represented by IEC.After Caltrans'review of the 60%plans,Caltrans requested Signal Plans, Signing and Striping Plans,and a Traffic Management Plan.Lee &Ro and their subconsultant submitted all the above information to Caltrans,and then responded to the comments made by Caltrans regarding the information provided.This also required that Lee & Ro,and their subconsultant,meet with Caltrans'staff on several occasions to discuss the comments in detail. In addition to the added Cal trans scope of work,District staff requested Lee &Ro (to attend additional meetings with District staff)to provide updates on their progress.Key items were discussed in these meetings including the status of agencies' permits,design improvements,and the design completion schedule.An outcome from these Project Delivery meetings was staff's request of Lee &Ro to add more detailed information to the plans regarding rock and groundwater profiles and to design a static mixer to be placed in Vault No.7 at the Regulatory Site to address Operations staff's concerns about water quality. This Change Order will extend the contract completion date for the project from September 30,2010 to December 31,2010,to account for the delay in processing an encroachment permit with Caltrans. 2 FISCAL IMPACT: dfl~! J·1 u:]:1 r!I' Original contact is for $580,183;with the approval-of Change Order No.1 the new contract will be $641 t 812.The total Fiscal Year 2009 budget for ClP P2009 is $22,000,000.The actual costs paid as of March 2,2009 t are $2,682,711.Total expenditures,plus outstanding commitment and forecast,including this Change Order,are approximately $4,701,265. Attachment B lists commitments,expenditures,and projected final costs for ClP 2009 to date.Based on the financial budget,the Project Manager has determined that the budget is sufficient to support the project. Finance has determined that 100%of the funding for ClP P2009 is currently available from the Expansion Fund. STRATEGIC GOAL: This project supports the District's Mission statement,"To provide the best quality of water and wastewater services to the customers of Otay Water District,in a professional,effective,efficient t and sensitive manner ..."This project fulfills the District's Strategic Goals No.1 -Community and Governance and No.5 -Potable Water,by maintaining proactive and productive relationships with the project stakeholders t and by guaranteeing that the District will provide for current and future water needs. LEGAL IMPACT: None. P:\WORKING\CIP P2009 36-inch PL -FCF 14 to Reg Site\Staff Reports\BD 04-01-09,36-Inch Pipeline Lee & Ro CO#l,(RR-RP).doc RR/RP:cd Attachments Attachment A Attachment B Exhibit A Exhibit B 3 P2009-001102 C::IIR I IECT: ATTACHMENT A Change Order No.1 to the Contract with Lee &Ro,Inc.for Design of the 36-Inch Pipeline,SDCWA Otay FCF No.14 to the Regulatory Site Project ,'! I:I'I:!i COMMITTEE ACTION: The Engineering,Operations,and Water Resources Committee reviewed this item at a meeting held on March 12,2009.The following comments were made: • • • • The Board awarded Lee &Ro,Inc.a professional engineering services contract for the completion of the design of the 36- inch Pipeline project at board meeting held on August 6,2008. The Board approved an upper amount for the contract with Lee & Ro of $769,000 based upon the completion of the work product received from IEC.Staff subsequently negotiated a contract with Lee &Ro for $580,183. When the District entered into the design contract with Lee & Ro,it was 'thought that the design was more complete than it actually was.The permit process with Caltrans was only 60% complete as opposed to 100%as represented to the District by IEC.Lee &Ro needed to submit additional information and respond to comments from Caltrans on the Traffic Management Plan for the project to meet Caltrans'traffic plan standards. Staff is requesting approval of a change order with Lee &Ro in an amount not-to-exceed $61,629 to cover the cost associated with the additional Caltrans scope of work. As the design plans for this project have been published,no additional change orders are expected for the design phase of this project. I~,Ii ii"·",·",,: , r~, f: iIIII The committee supported staffs'recommendation and presentation to the full board as an action item.The committee commended Lee &Ro for their work to complete the design of this project and felt that presenting this item for action by the board would provide a good opportunity to recognize Lee &Ro for their work. ATTACHMENT B Inc.for 14 to &Ro, FCF No. Contract with Lee SDCWA Otay to the Pipeline, Project 1 P2009-001102 SUBJECT/PROJECT:T Ch 0 d Nangerero. Design of the 36-Inch the Regulatory Site OlayWater District P2009-36-lnchPipeline from SDCWAOlayFCFNo 14to the Regulatory Site Dale Updaled:March 02,2009 Outstanding ProjectedFinal Vendor/Budget Committed ExpenditulBS COmmihnent& $22,000,000 Forecast COst Comments Planning Labor 233,726 233,726 233,726 Pnnting 993 993 993 OCB REPROGRAHICS Business Meetings 110 110 110 PETTYCASH 49 49 49 US BANK CORPORATEPAYMENT Professional Legal Fees 5,595 5,595 5,595 BURKEWILLIAMS &SORENSEN 50,015 50,015 50,015 GARCIACALDERON&RUIZLLP Regulatory Agency Fee 1,927 1,927 1,927 COUNTY OF SAN DIEGO COnsultant Contracts 1,338,10B 1,080,288 257,820 1,338,108 INFRASTRUCTURE ENGINEERING 1,786 1,786 1,786 JONES&STOKES Service Contracts 398 398 398 UNION TRIBUNE 957 957 957 SDDAILYTRANSCRIPT 350 350 350 RYAN BETHKE 705 705 705 OLLI BROS Subcontract 12,266 12,266 12,266 HELIXWATER DISTRICT Temporary Labor 16 16 16 SEDONASTAFFING Total Planning $1,647,000 $1,389,179 $257,820 $1,646,999 Design In House/Labor 465,661 465,661 465,661 In House/Labor(future) ConsultantContracts 93,000 18,750 74,250 93,000 SAN DIEGOCOUNTY WATER 107,138 100,661 6,477 107,138 HARRiS &ASSOCiATES INC 4,744 4,744 4,744 WRA&ASSOCIATES INC 1,050 1,050 1,050 SOUTHLANDTITLE 1,640 1,640 1,640 CALTRANS 5B3,098 349,930 233,168 583,098 LEE&RO INC 61,629 61,629 61,629 C.O.//l 12,516 12,516 12,516 SOUTHERN CA SOIL 13,440 13,440 13,440 SWINERTON MANAGEMENT 2B 28 28 SAN DIEGOCOUNTY Service COntracts 7,500 7,500 7,500 KEAGY REAL ESTATE 43 43 43 SAN DIEGO DAILYTRANSCRIPT Special Projects 48 48 4B SEDONASTAFFING Mealsand Incidentals 162 162 162 PETTYCASH Mileage 3 3 3 PETTYCASH Business Meetings 17 17 -17 PETTY CASH 215 215 215 US BANK CORPORATEPAYMENT Advertising/Bid 87 87 87 SAN DIEGO DAILYTRANSCRIPT Other Agency Fees 12,830 12,830 12,830 CITY OFELCAJON Total Design $1,364,848 $989,324 $375,524 $1,364,848 Construction In House/labor 30,987 30,987 30,987 ServiceContracts 818 818 818 UNION TRIBUNE PUBLISHING CO ConsultantContracts 1,088,785 145,935 942,850 1,088,785 RBFCONSULTING COnstruction COntracts 527,000 106,250 420,750 527,000 SAN DIEGO COUNTYWATER 5,784 5,784 5,784 SOUTHERNCASOIL ServiceCOntracts 266 266 266 MCGRAW-HILLCONSTRUCTION Meals &Incidentals 83 83 -83 PETTY CASH CUSTODIAN RegulatoryAgencyFees 4,685 4,685 4,685 CITY OF ELCAJON 9,400 9,400 9,400 SAN DIEGO COUNTY WATER Inline Valve 1,609 1,609 1,609 FERGUSONWATERWORKS //1082 AccpUclosEHJul 20,000 20,000 20,000 Talai ConstrucUon $1,689,417 $304,208 $1,385,209 $1,689,417 Grand Total $4,701,265 $2,682,711 $2,018,553 $4,701,264 8 I IMPERIAL I BEACH '\905 Tijuana Estuary 5 TIJUANA ~ ELCAJON II::-;.~ OTAYWATER DISTRICT PIPELINE 36-INCH, SDCWA FCF NO.14 TO REGULATORY SITE EXHIBIT A CIP P2009 EXHIBIT B OTAYWATER DISTRICT 2554 SWEETWATER SPRINGS BLVD.,SPRING VALLEY,CA.91978,(619)670-2222 CONTRACT/P.O.CHANGE ORDER No.1 PROJECTIITEM:36-lnch Pipeline FCF No.14 to Regulatory Site CONTRACTORIVENDOR:Lee &Ro,Inc.REF.CIP No.:P2009-0011 02 APPROVED BY:Board REF.P.O.No:709237 DATE:1-Apr-09 DESCRIPTION: Additional effort was required by Lee &Ro to attend weekly project delivery meetings,respond to Caltrans' requests for additional information including a Traffic Management Plan,Signal Plans,Signing and Striping Plans and road cross section drawings. District staff also requested that detailed rock and groundwater profiles be added to the design,and requested that a static mixer be incorporated at the Regulatory Site connection.See attached Change Order Proposal from Lee &Ro dated 3/2/09. REASON: In order to obtain permits and sign off from Caltrans,Lee &Ro was required to prepare additional plans,and provide additional effort,to finalize the contract documents forbidding. It was determined that more detailed rock and groundwater profile information would help clarify the subsurface conditions for contractors.In addition,incorporation of a static mixer at the Regulatory Site will increase the effectiveness of chemical injection and monitoring of water quality. CHANGE P.O.TO READ: Revise contract to add $61,629.00 for a total contract amount of $641 ,812.00. ORIGINAL CONTRACT/P.O.AMOUNT: ADJUSTED AMOUNT FROM PREVIOUS CHANGE: TOTAL COST OF THIS CHANGE ORDER: NEW CONTRACT/P.O.AMOUNT IS: ORIGINAL CONTRACT COMPLETION DATE: CONTRACT/P.O.TIME AFFECTED BY THIS CHANGE: REVISED CONTRACT COMPLETION DATE: $ $ $ $ 580,183.00o 61,629.00 641,812.00 9/30/2010 90 days 12/31/2010 IT IS UNDERSTOOD WITH THE FOLLOWING APPROVALS,THAT THE CONTRACTORNENDOR IS AUTHORIZED AND DIRECTED TO MAKE THE HEREIN DESCRIBED CHANGES.IT IS ALSO AGREED THAT THE TOTAL COST FOR THIS CHANGE ORDER CONSTITUTES FULL AND COMPLETE COMPENSATION FOR OBLIGATIONS REQUIRED BY THE CONTRACT/P.O.ALL OTHER PROVISIONS AND REQUIREMENTS OF THE CONTRACT/P.O.REMAIN IN FULL FORCE AND EFFECT. CONTRACTOR/VENDOR: SIGNATURE:_ NAME:_ STAFF APPROVALS: PROJ.MGR:,Sr Eng (IntL-DATE:_ DIV.MGR:DATE:_ TITLE:DATE:_CHIEF:_DATE:_ ADDRESS:ASST.GM :_ ---------------- _______________DISTRICT APPROVAL: GEN.MANAGER:_ DATE:_ DATE:_ COPIES:0 FILE (Orig.),0 CONTRACTORIVENDOR,0 CHIEF-ENGINEERING,0 CHIEF-FINANCE,0 ENGR.MGR.o ACCTS PAYABLE,0 INSPECTION,0 PROJ.MGR.,0 ENGR.SECRETARY,0 PURCHASING,0 PROJECT BINDER P:IWORKINGICIP P2009 36-inch PL -FCF 14 to Reg SitelConstructionlChange OrdersIC.O.NO.1 ,doc L~LEE &RO,Inc. March 2,2009 Ron Ripperger Engineering Manager Otay Water District 2554 Sweetwater Springs Boulevard Spring Valley,CA 91978 10225 Barnes Canyon Road,Suite A-200,San Diego,CA 92121 Tel:(858)558-4411 Fax (858)558-9522 www.LEE-Ro.com Subject:Jamacha36-inch Pipeline Additions to Scope of Work and Request for Additional Compensation File:837A Dear Mr.Ripperger: As we informed you previously,there have been design scope additions requested by the District on the subject project.In addition,numerous design changes and plan revisions were required because of the conditions of the previous drawings and status of the Caltrans Permit.We have attempted to incorporate the changes into the project without requesting an increase to our consulting fees.However,we are requesting additional compensation for the changes in our scope of work as described below. 1.Addition of Weekly Progress Meetings When we prepared our initial proposal,we proposed to attend monthly meetings with the District during design.After the first progress meeting the District determined that weekly construction meetings would be required.This change resulted in an additional three (3) meetings per month and an additional cost of $10,266. 2.Add Rock and Ground Water Profiles During weekly progress meetings it was indicated that rock and groundwater profiles were to be added to plans to assist the contractors in bidding the rock work.This item was initially to be prepared by the previous project consultants.The District directed Lee &Ro, Inc to prepare rock profiles.The effort consisted preparing two (2)profile sheets.The cost for this additional work is $5,328. 3.Add Static Mixer at Regulatory Site District operations staff indicated a need to improve water quality at the regulatory site;The District directed Lee &Ro,Inc to design a static mixer in Vault NO.7 on the regulatory site. The effort consisted preparing one (1)plan sheet and specification.The cost for this additional work is $3,416. J :\837\Correspondence\Scope Revision-030209.DOC Ron Ripperger,Engineering Manager March 2,2009 Page 2 4.Caltrans Encroachment Permit When we prepared our initial fee proposal,it was our understanding from District staff that the previous consultant had applied for the Caltrans encroachment permit in January 2008 and the permit would be obtained shortly thereafter.While we were preparing our initial fee proposal the District and the previous consultant were meeting with Caltrans.When we met with Caltrans October 9,2008 Caltrans indicated that they had not started the review of the plans and would take a minimum of 14 weeks to obtain the permit.We basically were just starting the formal permit application process at this time.In addition Caltrans required that Traffic Management Plan (TPM),Signal Plans,Signing and Striping Plans and cross- sections be submitted. This additional work required additional man hours than originally anticipated to meet with Caltrans,prepare 60%,90%,100%and additional submittals,numerous meetings and conference calls.In addition,our sub-consultant Darnell &Associates was also affected as noted below: •The 100 percent traffic control plans,provided by the District were actually approximately 60%. • A total of 41 traffic control plan sheets were estimated.This was based on the existing 35 sheets,on which 9 sheets would be deleted and 15 new sheets would be required. •After our first meeting with Caltrans,we were advised that Signal Plans would be required and,Signing and Striping Plans would also be required.At the meeting,we were also advised a Traffic Management Plan (TPM)would be required.This resulted in the addition of six (6)Traffic Signal Plans,eleven (11)Signing and Striping Plans and one (1)Traffic Management Plan The cost for this additional work is $42,619. f, Attached is a spreadsheet supporting the additional fee ($61,629)we are requesting.We believe that our additional fee is reasonable and is based on our actual work hours to perform the work plus our sub-consultants'proposal to us. We would be pleased to review this matter with you in detail.Please call me at (858)332-4281. Sincerely, LEE &RO,Inc Frank Biehl,P.E.,Vice President/San Diego Regional Manager Encl:Fee Proposal Spreadsheet J:\837\Correspondence\Scope Revision-030209.DOC II~~l~1 Change Order Otay Water District Ii~ir/i 03/02/09 36-lnch Pipeline FCF No.14to Regulatory Site i','!, TASK DESCRIPTION Hoursl$s Billing Rate Amount ($)TOTALS ($)11($/Hour) Ii Project Total 208 $61,629 f: I,' Task 1:Project Management &Administration 54 $10,266 t~i~: Sub-Task 1,3:Monthly Meetings with District During Design $9,936 fili F.Biehl (E-8)18 $200 $3,600 iil:J.Stein (E-7)36 $176 $6,336 ISubtotal54 I:Direct Expenses $330 riMileage$300 10%$330 ! Task 2:Public Outreach,Community Relations and 82 $42,619Liasion,AgencyPermitting &Utility Coordination Ii Sub-Task 2,3:Prepare all Required Permit Applications and ., $16,400 .! Reports F.Biehl (E-8)82 $200 $16,400 Subtotal 82 Direct Expenses $26,219 Subconsultant:Darnell &Assoc.(Traffic)$24,970 5%$26,219 Reproduction and Mileage $0 10%$0 Task 8:Complete Contract Documents Preparation 72 $8,744 Sub Task 8.4:100 Percent Design Add Rock &Groundwater Profile (2 sheets)$5,328 J.Stein (E-7)2 $176 $352 L.Tripp (E-7)2 $176 $352 K.Neson (E·4)24 $100 $2,400 Ki Chung (T-7)16 $139 $2,224 Subtotal 44 Add Static Mixer $3,416 J.Stein (E-7)2 $176 $352 L.Tripp (E-7)2 $176 $352 K.Neson (E-4)16 $100 $1,600 Ki Chung (T-7)8 $139 $1,112 Subtotal 28 J:/proposal/2008/36inch pipeline change order022409.xls Page 1 of 1 LEE &RO,Inc. Darnell &ASSOCIATES,INC. TRANSPORTATIoN PLANNING &TRAFFic ENGINEERING January 5,2008 Mr.Frank Biehl Lee &Ro,Inc. 10225 Bames Canyon,Suite 200 San Diego,CA 92121 D&A Ref.No:080902C Subject:Request for Proposal for Jamacha Road 36-Inch Potable Water Pipeline. Dear Mr.Biehl, We are requesting an augment to our contract for the project.The request for augment is based on the following: ADDITIONAL SCOPE OF SERVICES 1.The plans provided were shown as 100%,when they were actually approximately 60%. 2.A total of 41 traffic control plan sheets were estimated.This was based on the existing 35 sheets,on which 9 sheets would be deleted and 15 new sheets would be required. 3.After our first meeting with Caltrans,we were advised that Signal Plans would be required and,Signing and Striping Plans would also be required.At the meeting,we were also advised a Traffic Management Plan (TPM)would be required. Based on the above,we are requesting an augment for the following additional services: Prepare Traffic Signal Plans (Six Sheets) Prepare Signing and Striping Plans (Eleven Sheets) Prepare Traffic Management Plan ADDITIONAL CONSULTANT FEE The cost for this additional work is as follows: Prepare Signing and Striping Plans:(11 Sheets) Firm Principal Principal Transportation EngineertraificTec:hniClllI1 ........... Word Processor Expenses: Mylars 18 hrs @ $1601hr 40 hrs @ $1401hr 88 hrs·@$70ihr 10 hrs @ $601hr 11 @ $50/each Sub-Total: =$2,880.00 =$5,600.00 =$6,16bj)b =$600.00 =$550.00 $15,790.00 1446 Front Street.Suite 300.San Diego,CA 92101 Phone:619-233-9373 •Fax:619-233-4034 E-mail:office@darnell-assoc.com 43300 Business Park Drive.Suite A·204 •Temecula,CA 92590 Phone:951-699-8209.Fax:951-699-8269 E-mail:office@darnell-assoc.com 8 hrs @ $160/hr =$1,280.00 20 hrs @ $140/hr =$2,800.00 40 hrs @ $70/hr =$2,800.00 8 hrs @ $60/hr =$480.00 6 @ $50/each =$300.00 Sub-Total:$7,660.00 Mr.Frank Biehl Lee &Ro,Inc. January 5,2008 Page 2 Prepare Traffic Signal Plans (6 Sheets) Finn Principal Principal Transportation Engineer Traffic Technician Word Processor Expenses: Mylars Prepare Traffic Management Plan Finn Principal Principal Transportation Engineer Word Processor 4 hrs @ $160/hr = 10 hrs @ $140/hr = 8 hrs @ $60/hr = Sub-Total: $640.00 $1,400.00 $480.00 $1,520.00 Not-To-Exceed Augment:$24,970.00 Approval of this augment will increase our Not-to-Exceed Fee from $43,130.00 to $68,100.00. Please feel free to contact me,should you have any questions or comments. Sincerely, DARNELL &ASSOCIATES,INC. ~,S~ Bill E.Darnell,P.E.. RCE:22338 BED/jam 080902 •Jamacha Road 36-lnch Pipeline We concur with the proVIsIons of the augment and authorize D&A to perform the services described above. Lee &Ro,Inc. 10225 Barnes Canyon,Suite 200 San Diego,CA 92121 (Signature) (Print name &title) (Date) AGENDA ITEM 7b STAFF REPORT MEETING DATE:April 1,2009TYPEMEETING: SUBMITTED BY: Regular Board Lisa Coburn-Boyd ~!'ttJ:,8 Environmental Compliance Specialist Ron Ripperger ~ Engineering Manager PROJECT:R2089-DIV.NO. 001101 N/A APPROVED BY: (Chief) APPROVED BY: (Asst.GM) SUBJECT: d d ("'~~"'"'Ro Posa a'\,)~0'11 ........ Chief,Engineering Manny MagafiaJ'~~~'" Assistant General Manager,Engineering and Operations Informational Item regarding a Letter dated February 25,2009 from the Sweetwater Authority regarding Recycled Water and Groundwater Extraction in the Middle Sweetwater Basin GENERAL MANAGER'S RECOMMENDATION: No recommendation.This is an informational item only. COMMITTEE ACTION: Please see Attachment A. PURPOSE: To provide the Otay Water District (District)Board with information regarding a letter dated February 25,2009 from the Sweetwater Authority (SWA)staff (see Exhibit A)concerning their review and report to the SWA Board on the Otay Water District's (District)North District Recycled Water Concept Study and the Middle Sweetwater Groundwater Extraction Study Request for Proposal (RFP). ANALYSIS: While preparing the North District Recycled Water Concept Study, the District recognized SWA as a critically important stakeholder and met with SWA staff several times to discuss the progress and results of the Study.The final report was glven to the SWA staff for their review and comment.The SWA-staff prepared a staff report for their February Board meeting.The SWA Board concurred with the SWA staff's report (see Exhibit B) without additional comments.The comments to the North District Study are summarized below. •The District should conduct an extensive and inclusive public participation/information process that includes SWA's entire service area. •The District should conduct an extensive literature search, to provide case studies of recycled water distribution within drinking water watersheds. •There should be a full review and approval by the California Regional Water Quality Control Board and the Department of Public Health,based on the best scientific information available.(This is addressed in the North District Study.) •Installation of a reverse osmosis system at the District's Chapman facility to mitigate further degradation of the watershed by excessive total dissolved solids.Also, additional treatment processes,at the Chapman plant,to reduce the risk of nitrogen,viruses,and pathogens from entering the Sweetwater Reservoir. •Monitoring by the District of BMP's to control runoff of recycled water to the Middle Basin,as well as partnering with SWA to monitor the impacts of increased recycled water use in the Middle Basin. • A full CEQA review,including a complete Environmental Impact Report,of any and all projects proposed for the Middle Basin. •SWA staff has requested a Memorandum of Understanding (MOU) between SWA and the District describing the process for reviewing any projects in the Middle Basin,required findings,and a path for approval to address all the issues above.Discussion of this MOU can only be initiated once SWA is satisfied that all their other conditions have been met. The SWA staff also reviewed the District's RFP for the Middle Sweetwater Basin Groundwater Extraction Study.The SWA staff 2 prepared a staff report for their February Board meeting (see Exhibit C).They suggested that the RFP include an analysis of implementing an AB 3030 groundwater management plan for the basin,expansion of the scope of work to include use of the Sweetwater Reservoir as an option for storage of imported raw water from the San Diego County Water Authority which would then be pumped to the District's system.SWA staff also suggested that this project be included in the CEQA process discussed above. District staff included some of the suggestions RFP presently being circulated for a pilot well Sweetwater Basin. FISCAL IMPACT: None. STRATEGIC GOAL: None. LEGAL IMPACT: None. from SWA in the in the Middle I IIt P:\WORKING\CIP R20B9 -North District Recycled Water\Staff Reports\BD 04-01-09,Staff Report,SWA letter Informational,(LC-B- RR).doc LC-B/RR:cd Attachment:Attachment A Exhibit A Exhibit B Exhibit C 3 R2089-001101 ATTACHMENT A Informational Item regarding a Letter dated February 25, 2009 from the Sweetwater Authority regarding Recycled Water and Groundwater Extraction in the Middle Sweetwater Basin COMMITTEE ACTION: The Engineering,Operations,and Water Resources Committee reviewed this item at a meeting held on March 12,2009.The following comments were made: •Staff wished to update the board concerning Sweetwater Authority's (SWA)review and report to their board with regard to the North District Recycled Water Concept Study and the Middle Sweetwater Groundwater Extraction Study Request for Proposal. •As a stakeholder in the project (their reservoir is two miles west of Otay's North District),the District provided SWA a copy of the final report on the North District Study for their review and comment.SWA presented the final report to their board in February 2009.The report was presented on the Consent Calendar and SWA's board concurred with staff's recommendation with no comments. •Major comments from SWA included: SWA would like Otay to conduct public outreach regarding recycled water use in the Sweetwater River Basin,encompassing their (SWA's)entire service area. SWA would like to see the installation of a reverse osmosis system at the District's Chapman facility to remove total dissolved solids and add additional treatment processes to reduce the risk of nitrogen, viruses and pathogens from entering the Sweetwater Reservoir. SWA requests monitoring by the District of BMP's to control runoff of recycled water to the Middle Basin. •The committee inquired what the opportunity costs are if the project is abandoned.The cost is approximately 1300 AF per year and the cost savings from no longer needing to pump recycled water to the use area. •Staff is-looking for the board's direction on this·project. The committee recommended that staff reset priorities to focus on the Middle Sweetwater River Projec~,Otay Valley Groundwater Project and other initiatives with Sweetwater Authority.Staff will not proceed with Phase II of the North District Recycled Water Concept Study at this time. The committee supported presentation to the full board as an action item to approve the committee's recommendation. i I I I 1 t~, [ 1 EXHIBIT A /"1,".\.) WlI<TCt-::;SW~,~WATERAUTHORITY-(til'"1 t••il 505 GARRETTAVENUE POST OFFICE BOX 2328 CHU~VISTA,CALIFORNIA 91912-2328 'l'ID9,.FEB 26 P\~9:2$(619)420-1413 l.FAX (619)425-7469 http://www.sweetwater.org February 25,2009 Mr.Rod Posada,P.E.,P.L.S. Ch'f f ~.._Ie 0,._ngtneenng Otay Water District 2554 Sweetwater Springs Boulevard Spring Valley,CA 91978 ('t:':.~i(.~ ),.t'5"'-eolot-v;h -Bo 4cl~V0~(j GOVERNING BOARD WD."BUD"POCKLINGTON.CHAIR RON MORRISON.VICE CHAIR R.MITCHEL BEAUCHAMP JOSE PRECIADO MARIARUBALCABA TERESA"TERRY"THOMAS MARGARETCOOK WELSH MARK N.ROGERS GENERALMANAGER JAMES L.SMYTH OPERATIONS MANAGER Subject:RECYCLED WATER AND GROUNDWATER EXTRACTION IN THE MIDDLE SWEETWATER RIVER BASIN SWA GEN.FILE:OTAY WATER DISTRICT Sweetwater Authority (Authority)has addressed Otay Water District's (Otay)proposed recycled water and groundwater extraction projects with its Governing Board at its February 11,2009 meeting.The Board concurred with staff's report without additional comments.Comments to each project are as follows: A.Phase I Recycled Water Study: 1.Because of potentially negative public perception by Authority customers of recycled water entering the drinking water system,an extensive and inclusive public participation/information process must be conducted to include the Authority's entire service area.!t is f8commended that this public outreach would include the requirements as listed in this letter. 2.There should be an extensive literature search to provide case studies citing recycled water distribution within drinking water watersheds,including associated impacts and mitigation measures required.This was not addressed in the Phase I Study. 3.While addressed,the Authority reiterates that full review and approval by the Regional Water Quality Control Board and Department of Public Health of the proposed project is essential.This could include an amendment of the Basin Plan. Approval must only be based on the best scientific information available with full documentation of its application and findings. A Public Water Agency Serving National City,Chula Vista and Surrounding Areas Mr.Rod Posada,P.E.,P.L.S. Re:Recycled Water and Groundwater Extraction in the Middle Sweetwater River Basin February 25,2009 Page 2 of 3 4.One of the main triggers for the Authority's Urban Runoff Diversion System (URDS)operation is the measurement of total dissolved solids (TDS).The reported water quality data for the recycled water has a high enough TDS that staff believes it can contribute to further degradation of the watershed,even with best management practices (BMPs)to control recycled water runoff.The Middle Basin and Sweetwater Reservoir are already in non-compliance for TDS and were included on the Environmental Protection Agency's 303(d)List (Degraded Reservoirs)in 2007.Installation of a reverse osmosis system at the Chapman Facility would mitigate this impact. 5.Based on the potential impacts from nitrogen and other high-risk constituents,staff recommends that the Chapman Facility be fitted with additional treatment processes to reduce the risk of nitrogen,viruses,and pathogens entering Sweetwater Reservoir. 6.Higher TDS runoff from recycled water could result in operating the URDS more frequently,resulting in both,higher costs and a reduction in the amount of quality runoff into Sweetwater Reservoir.Ifthe project is implemented,Otay should partner with the Authority to utilize its established monitoring practices to determine impacts of increased recycled water use in the Middle Basin and Sweetwater Reservoir. 7.Monitoring by Otay of the effectiveness of BMPs to control runoff of recycled water from individual properties must be rigorous with established monitoring and frequency protocols,and required public reporting. 8.Since it is unusual in Southern California for the introduction of recycled water into a watershed used extensively for drinking water production,California Environmental Quality Act (CEQA)documentation should include a complete Environmental Impact Report,rather than a Negative Declaration,which would require a lower level of analysis.Otay should also review other proposed projects in the Middle Basin to determine their relationship to the recycled water project. These could include the proposed groundwater extraction project and service area annexations to determine if evaluating the recycled water project could be "piece- mealing,"an approach discouraged by CEQA regulations. 9.To effectively proceed further in evaluating these projects,Otay and the Authority should consider a Memorandum of Understanding (MOU)describing a cooperative review process,required findings,and a path to approval which Mr.Rod Posada,P.E.,P.L.S. Re:Recycled Water and Groundwater Extraction in the Middle Sweetwater River Basin February 25,2009 Page 3 of 3 would address,at minimum,the initial issues identified above.Initiating discussion on a MOU should only occur once the Authority has been satisfied with the conditions noted in items 1 through 8 listed above. B.Request for Proposals (RFPs)-Groundwater Extraction in the Middle Basin 1.The proposed RFP included developing the methodology to derive the return of]~nY water to the Middle Basin used by Otay customers for irrigation purposes.The oOJO C~1"~ Authority concurs with this task.Tl-.eJe =-(Q..~Otl:qoo-O ~H (."Uj)'~r...JC--~ t,~v\~~o,~->~• 2.The issue of water rights is significant to the Authority.It is suggested that the RFP provide an analysis of implementing an AB 3030 groundwater management plan for this basin.-':!0JCc..uOGD r"J '1'1<;-(CrP 3.One of the items for the scope of work included analysis of aquifer storage of imported raw water from the San Diego County Water Authority.The Authority suggests this be expanded to consider for comparison purposes of utilizing Sweetwater Reservoir for storage of this water and subsequent pumping to Otay's system.-?'HA sr;.:r.r:. 4.Refer to item A(8)above...-u--,tLrP :t-Nttv O\i-o \N 'v,v If you have any questions,or would like to discuss this further,please feel free to call me at (619)409-6701. Sincerely, SWEETWATER AUTHORITY ~--~0~PG~~-~Smyth Operations Manager JLS:vls 1:\engr\Gen\Otay Water District (2002-present)\Corresp\Ur -Otay WD -Recycled Wtr Mid Basin -2-25-09.doc TO: FROM: DATE: SUBJECT: SUMMARY EXHIBIT B Governing Board (Operations Committee) Management January 28,2009 Proposed Recycled Water Project by Otay Water District in the Middle Sweetwater River Basin The Otay Water District (Otay)is proposing the use of recycled water within the Middle Sweetwater River Basin.The Middle Basin is located between Loveland and Sweetwater Reservoirs,as shown on the attached Map 1.Staff has concerns with this project and the potential impacts to Sweetwater Reservoir. Otay currently owns and operates the 1.3 million-gallon per day Ralph Chapman Water Reclamation Facility (Chapman Facility)located approximately two miles upstream of Sweetwater Reservoir.The facility collects wastewater from customers in the Rancho San Diego and Spring Valley areas,converts the wastewater to recycled water,and then pumps the recycled water south to the Eastlake and Otay Ranch areas of Chula Vista,where it is used primarily for irrigation.With impending drought conditions,both locally and statewide,Otay is seeking to develop local water supplies.This project proposes to address this goal by rerouting the delivery of the recycled water from the Chapman Facility to the Middle Basin,including the construction of a new recycled water infrastructure to the Rancho San Diego area,or directly east of the Chapman Facility.One of the benefits to Otay is the significant potential savings of pumping this recycled water,as the Rancho San Diego area is closer and lower in elevation to the Eastlake and Otay Ranch areas.The attached Map 2 shows the location of the Chapman Facility,proposed water distribution infrastructure and potential connections to existing customers who would receive the recycled water. Otay's draft Phase I Concept Study (Study)found the potential for 34 customers to be retrofitted to receive recycled water with a total quantity delivered of approximately '1,500 acre-feet per year,or about three percent of its potable water demands.The proposed recycled water system infrastructure would cost approximately $15 million. Memo to:Governing Board (Operations Committee) Subject:Proposed Projects by Otay Water District in the Middle Sweetwater River Basin January 28,2009 Page 2 of.3 The Authority has always taken a position of protecting the water quality of Sweetwater Reservoir that includes not allowing recycled water to be distributed within the Sweetwater Reservoir watershed.Actions to protect the watershed have included the construction of the Urban Runoff Diversion System (URDS)located along the east and north sides of Sweetwater Reservoir,and an active process of watershed development review and monitoring.While supportive of recycled water use in general,staff has concerns with the proposed project and has reviewed the Study,which addresses a number of issues including regulatory implications.Attached is a table noting recommendations by the consultant to Otay with respect to protection of Sweetwater Reservoir as well as comments by Authority staff. FISCAL IMPACT There are no costs other than staff time to examine the issues related to this project. POLICY Cooperation with adjacent water agencies has been conducted in the past as they seek projects to improve reliability.However,the Authority spends considerable resources (e.g., URDS,water quality monitoring,treatment at the Perdue Treatment Plant)to create a multi- barrier approach to protect the water quality at Sweetwater Reservoir.This includes the Governing Board's directive to have staff review development activities in the entire Sweetwater River watershed and to provide comments regarding impacts on water resources to the respective agency with planning jurisdiction. Additionally,a resolution passed by the Governing Board established the Authority's policy regarding urban runoff protection for Sweetwater Reservoir.This resolution provides for the collection of urban runoff protection fees from all developments within the lower Sweetwater Reservoir drainage basin to pay for a portion of the URDS. ALTERNATIVES Implementation of staff's comments to this Study noted in the attached table will add significant costs to the project by Otay (i.e.,reverse osmosis,nitrogen/virus/pathogen treatment,and comprehensive pubic outreach).One alternative is to follow the SR-12.5 air quality approach by having Otay conduct baseline and post project monitoring.If impacts greater than an established baseline are observed,Otay would be responsible for any costs associated with enhanced water treatment and/or increase in URDS operation and maintenance.These conditions would be addressed in a Memorandum of Understanding. Memo to:Governing Board (Operations Committee) Subject:Proposed Projects by Otay Water District in the Middle Sweetwater River Basin Jan uary 28,2009 Page 3 of 3 RECOMMENDATION This is an information item only.Staff is providing a direction that is consistent with the policies implemented to protect water quality at Sweetwater Reservoir.However,staff desires comments from the Governing Board to provide to Otay Water District. Submitted by:-.e-==4~~~()~'~~CJ-I-~=----- L.Smyth,Oper Approved by:~~A-. Mark Rogers,Ge;;e~nager TABLE Comments by Otay Water District Consultant 1.The Middle Sweetwater River Basin aquifer is designated as a Beneficial Use in the Regional Water Quality Control Board (RWQCB) Basin Plan because it is a source of drinking water.The Basin Plan sets standards Otay would have to meet when discharging recycled water without degrading the aquifer in a way that diminishes this use.The California Department of Public Health (DPH)has similar standards. Water quality data was provided for the recycled water that is currently produced by the Chapman Facility.With the exception of Total Dissolved Solids (TDS)and Total Nitrogen (TN),most constituents found in the recycled water produced by the Chapman Facility meet both,the Basin Plan objectives and Title 22 drinking water regulations. 2.Otay would have to develop new treatment processes to mitigate nitrate and disinfection requirements.Excess nitrogen in runoff can lead to further degradation and eutrophication of Sweetwater Reservoir. Measures to mitigate the higher nitrogen content include incorporating removal of nitrogen modifications to the Chapman Facility,potential wetlands in the watershed,and nitrification uptake by landscape during nitrification.Wetlands construction (on Authority lands)would require close coordination with the Authority's Biologist to ensure the existing permits and programs are not negatively impacted. 3.The Authority's URDS is effective in protecting Sweetwater Reservoir from runoff of recycled water. Sweetwater Authority Staff Responses 1.Full review and approval by the RWQCB and DPH of the proposed project is essential.This could include an amendment of the Basin Plan, which would be lengthy and expensive.Approval must only be based on the best scientific information available with full documentation of its application and findings. One of the main triggers for the URDS operation is the measurement of TDS, or the amount of mineral/salt loading that travels from sources,across streets and other hardscape and into the storm drains in the watershed.The reported water quality data for the recycled water has a high enough TDS that staff believes it can contribute to further degradation of the watershed.The Middle Basin and Sweetwater Reservoir are already in non-compliance for TDS and were included on the Environmental Protection Agency's 303(d)List (Degraded Reservoirs)in 2007.Installation of a reverse osmosis (RO)system at the Chapman Facility would mitigate this impact. 2.Based on the potential impacts of TDS as well as nitrogen and other high risk constituents,staff recommends that the Chapman Facility be fitted with RO treatment to reduce TDS and additional treatment processes to reduce risk of nitrogen,viruses,and pathogens entering Sweetwater Reservoir.This comment was included in the comments addressed to Otay in the mid-1990s when this project was originally conceived. 3.Higher TDS runoff from recycled water could result in operating the URDS more frequently resulting in both,higher costs and reduces the amount of runoff of good quality runoff into Sweetwater Reservoir.If the project is implemented,Otay should partner with the Authority to utilize its established monitoring practices to determine impacts of increased recycled water use in the Middle Basin and Sweetwater Reservoir. Comments by Otay Water District Consultant 4.Otay would have to develop programs including rules and regulations and Best Management Practices (BMPs)for recycled water use at the proposed customer sites.This includes BMPs to minimize the amount of runoff of recycled water from properties infiltrating the Middle Basin watershed or aquifer system.Proper staffing levels for monitoring and compliance enforcement could help in lowering the risk of the recycled water reaching Sweetwater Reservoir. 5.There is concern about public perception and political challenges to the project due to the proximity of Sweetwater Reservoir.Therefore, Otay should coordinate with the Authority to develop a comprehensive public outreach program to determine public opinions and potential project acceptance. Sweetwater Authority Staff Responses 4.Monitoring by Otay of the effectiveness of BMPs to control runoff of recycled water from individual properties must be rigorous with established monitoring and frequency protocols and required public reporting. 5.Because of potentially negative public perception for Authority customers of recycled water entering the drinking water system,an extensive and inclusive public participation/information process must be conducted to include the entire Authority service area.It is recommended that this public outreach note the requirement by the Authority for the addition of RO and other treatment processes at the Chapman Facility.There should be an extensive literature search to provide case studies citing recycled water distribution within drinking water watersheds and associated impacts and mitigation measures required.This was not addressed in the draft Study. 6.Since the introduction of recycled water into a watershed extensively used for drinking water production is unusual in Southern California,California Environmental Quality Act (CEQA)documentation should include a compiete Environmental Impact Report (EIR)rather than a Negative Declaration which would require a lower level of analysis.Otay should also review other proposed projects in the Middle Basin to determine their relationship to the recycled water project.These could include the proposed groundwater extraction project and service area annexations to determine if evaluating the recycled water project could be "piece-mealing,"an approach discouraged by CEQA regulations. 7.To effectively proceed much farther in evaluation ofthe project,Otay and the Authority should consider a Memorandum of Understanding (MOl)) describing a cooperative review process,findings that would be required to be made,and a path to approval which would address at minimum the initial issues identified above. TO: FROM: DATE: SUBJECT: SUMMARY EXHIBIT C Governing Board (Operations Committee) Management January 28,2009 Proposed Groundwater Extraction Project by Otay Water District in the Middle Sweetwater River Basin The Otay Water District (Otay)is proposing a groundwater extraction feasibility study within the Middle Sweetwater River Basin.The Middle Basin is located between Loveland and Sweetwater Reservoirs,as shown on the attached map.Staff has concerns with this project and the potential impacts to Sweetwat.er Reservoir.Otay is proceeding with this study due to its continued concern with regional water supply issues.Potential development of local groundwater would offset a portion of their needs for imported wat.er. Also,Ot.ay is requiring any new developments to provide offsets of their projected water supply requirements.Therefore,developers could provide funding to Otay for projects like this. This project was originally analyzed by both Otay.and the Authority in the early 1990s. Three reports were completed by NBS Lowry and Dr.Michael Welsh that provided a number of alternatives for extraction with the potential to pump and treat approximately 81.5 acre-feet per year.Th is amount was based on the imported water used by Otay's customers within this basin for irrigational purposes that would percolate from their properties into the Middle Basin aquifer.Otay believes this quantity is now 1,000 acre-feet per year due to growth in the area. At this stage,Otay has developed a draft Request for Proposal and received general comments from Authority staff to this proposal.The proposed project goals are to update previous investigations completed in the 1990s, prepare a groundwater project implementation plan,and construct pilot monitoring and extraction wells.Generally,two concepts are presented in the scope of work:1)extraction of groundwat.er that was placed there by customers of Otay in the area that drains into the Middle Basin by means of their Memo to:Governing Board (Operations Committee) Subject:Proposed Groundwater Extraction Project by Otay Water District in the Middle Sweetwater River Basin- January 28,2009 Page 2 of 2 use of imported water used for irrigation,and 2)extraction of groundwater that is placed by inje<..1ion and/or spreading basins of imported San Diego County Water Authority untreated water (i.e.,aquifer storage and recovery). The scope of work also requires discussion on the legal setting with respect to water rights by the Authority as well as the City of San Diego and stakeholder meetings with regulatory agencies. FISCAL IMPACT There are no costs other than staff time to address the issues related to this project. POLICY Cooperation with adjacent water agencies has been conducted in the past as they seek projects to improve reliability.However,the Authority has taken a position that mitigation is required at times when water quality,water rights or other areas ofoperations are impacted. ALTERNAliVES Notapplicable. RECOMMENDATION This is an information item only.However,comments from the Governing Board are desired to provide to the Otay Water District. Submitted by: Approved by: ons Manager '~l~_ Mark Rogers,Gen~ager o 0.5 1 I ,I I I ;. " i I GILLESPIE FIELD Fletcher Hills 125 IMt.Helix ~asa de~;~;;-::::~~:::-->.l( ....~ ....~-_.--I---'~ Blossom Valley Olay Waler Dislricl Boundary I ~g~0Elar Watershed:~j sin STAFF REPORT AGENDA ITEM 8a TYPE MEETING:Regular Board Meeting SUBMITTED BY:Mark Watton, General Manager MEETING DATE: W.O./G.F.NO: April 1,2009 DIV.NO. SUBJECT:Board of Directors 2009 Calendar of Meetings GENERAL MANAGER'S RECOMMENDATION: At the request of the Board,the attached Board of Director's meeting calendar for 2009 is being presented for discussion. PURPOSE: This staff report is being presented to provide the Board the opportunity to review the 2009 Board of Director's meeting calendars and amend the schedules as needed. COMMITTEE ACTION: N/A ANALYSIS: The Board requested that this item be presented at each meeting so they may have an opportunity to review the Board meeting calendar schedule and amend it as needed. STRATEGIC GOAL: N/A FISCAL IMPACT: None. LEGAL IMPACT: None. Attachments:Calendar of Meetings for 2009 G:IUserDatalDistSeclWINWORDlSTAFRPTSIBoard Meeting Calendar4-1-09.doc Regular Board Meetings: January 7,2009 February 4,2009 March 4,2009 April 1,2009 May 6,2009 June 3,2009 July 1,2009 August 5,2009 September 2,2009 October 7,2009 November 4,2009 December 2,2009 Board Workshops: Board of Directors,Workshops and Committee Meetings 2009 Special Board or Committee Meetings (3 rd Wednesday of Each Month or as Noted) January 21,2009 February 18,2009 March 18,2009 April 22,2009 May 20,2009 June 17,2009 July 22,2009 August 19,2009 September 23,2009 October 21,2009 November 18,2009 December 16,2009 Budget Workshop,May 21,2009 Board Retreat Workshop,April 28,2009 G:\UserData\DistSec\WINWORD\STAFRPTS\Board Meeting Calendar Attach A for 2009 4-1-09.doc Page 1 of 1 r AGENDA ITEM 9a STAFF REPORT TYPE MEETING: SUBMITTED BY: APPROVED BY: (Chief) Regular Board Ron Ripperger ~ Engineering Manager Rod Posada Chief,Engineering MEETING DATE: PROJECT/ SUBPROJECT: April 1,2009 D0034-DIV. xx9635 NO.2 APPROVED BY: (Asst.GM): SUBJECT: Manny Magana Assistant General Manager,Engineering and Operations Informational Item on The Pointe Installation of a 42-Inch Pipeline in Jamacha Boulevard Right-of-Way GENERAL MANAGER'S RECOMMENDATION: This is an informational item and no action by the Otay Water District (District)Board is required at this time. COMMITTEE ACTION: Please see Attachment A. PURPOSE: To provide an update to the District Board on the status of the on-going coordination with The Pointe and Gosnell Builders (The Pointe) concerning installation of a 42-Inch Pipeline in Jamacha Boulevard Right-of-Way. ANALYSIS: Staff previously updated the Board at the December 15,2008 Closed Session meeting regarding the on-going coordination with The Pointe including its desire to install the 42-Inch Pipeline in Jamacha Boulevard.At that time,Staff indicated that there were serious concerns about the condition of the pipe due to the long-term exposure to the elements and not following the manufacturer's standard recommendations and whether or not it complied with the applicable industry standards governing CML&C steel pipe. To address Staff's concerns about the pipe,the District's as-needed corrosion engineering firm,Schiff &Associates (Schiff),was consulted to help understand the condition of the pipe and whether or not it could be used for its intended use by The Pointe.As presented at the Board meeting,it was clear that the pipe in its current condition did not meet the applicable industry standards.Specifically,Schiff indicated in its November 18,2008 report several concerns and~hat as a minimum, 20%of the interior lining,(randomly selected section pieces)be tested in detail.Staff had previously sent a letter to Pat Donnelly at The Pointe on December 3,2009 (see Attachment C)outlining what steps could be taken to put the District in a better position in considering accepting the pipe. Subsequent to the Board update,Staff followed up with Schiff to determine what testing was available to evaluate the condition of the interior lining of the pipe and the suitability of the pipe as a whole. Schiff's recommendation was to perform a pull test of the interior lining on a representative sample of pipe to determine the probable condition of all the pipe lining.Staff transmitted this information to The Pointe,recommending they perform this type of testing with Schiff or a firm similarly qualified to resolve the condition of the interior lining.The Pointe subsequently hired Schiff to perform the pull testing of their pipe and prepare a report documenting the results of the testing.Schiff was not too concerned with the exterior of the section pieces due to the existing underlying tape wrap which would provide the critical corrosion protection needed. On March 3,2009,Staff received Schiff's draft report from The Pointe. This report is attached as Attachment B.It is clear from the report, that based on Schiff's testing of the pipe,that a complete failure of adhesion of the cement-mortar lining to the steel cylinders has occurred.Schiff's recommendation to The Pointe is that the lining In all thirty-four (34)section pieces be replaced.To bring the pipe to a condition that allows long-term performance,the lining will have to be replaced in its entirety. FISCAL IMPACT: None. LEGAL IMPACT: General Manager Non~ P:\Public-s\Developer\The Pointe 42-inch D0034-xx9635 &2382\BD 04-01-09,Staff Report,The Pointe,42-Inch Pipeline,(RR-RP).doc Attachments:Attachment A Attachment B Attachment C 2 D0034-xx9635 ATTACHMENT A rsuB:jEcTipF~O:jE(ST:\......·ITn~ff:~o;r;~;m~··~atti;i;o<n~....~a..li Item on The Pointe Installation of a 42-Inch Pipeline in Jamacha Boulevard Right-of-Way COMMITTEE ACTION: The Engineering,Operations,and Water Resources Committee reviewed this item at a meeting held on March 12,2009.The following comments were made: • • • • • Staff indicated that they wished to provide the board an update on The Pointe's installation of a 42-Inch Pipeline in Jamacha Boulevard. Staff has been working with The Pointe with regard to concerns on the condition of the pipe to be installed in Jamacha Boulevard. The pipe has been exposed to the elements for several years and it has not been stored according to the manufacturer's standard recommendations.The District is concerned that the pipe does not comply with the applicable industry standards governing CML&C Steel pipes. To address'staffs'concerns,the District's as-needed corrosion engineering firm,Schiff &Associates (Schiff),was consulted by The Pointe to determine the condition of the pipe and whether or not it could be used for its intended purpose.Schiff conducted a "pull"test on a representative sample of the pipe to determine the condition of all the pipe linings.Schiff found that the condition of the interior linings was not to AWWA industry standards and that a complete failure of the adhesion of the cement-mortar lining to the steel cylinders has occurred.In order to bring the pipe to a condition that allows long-term performance,Schiff recommended that the lining in all 34 section pieces be replaced. The Pointe is returning the pipe to the manufacturing company to replace all the linings. The County of San Diego has been informed of this current status. The County understands the situation,however,there is pressure to complete the pipe installation. •It was indicated that this is The Pointe's project and it is in their hands to complete the project.The County has the option to pull the bonds to complete the project. The committee received staffs'report and suggested presentation to the full board as an informational item.The committee also suggested that staff provide a powerpoint which includes pictures. 4 sfox@schiffassociates.com www.schiffassociates.com Consulting Corrosion Engineers -Since 1959 March 2,2009 THE POINTE &GOSNELL BUILDERS INTERNATIONAL 3130 Bonita Road,Suite 200 San Diego,CA 91910 Attention:Mr.Pat Donnelly,P.E. RE:Corrosion Engineering Services 42-inch Jamacha Road Pipeline Lining ( Inspection -DRAFT REPORT Spring Valley,CA SA#08-l442ENG Schiff Associates (Schiff)has completed our investigation of the 42-inch Jamacha Road Pipeline lining investigation.The purpose of this investigation is to establish a level of confidence as to the long term serviceability of the pipes'lining based upon American National Standard ANSVASQ Zl.4-2003,"Sampling Procedures and Tables for Inspection by Attributes"Tables I and Table II-A (General Inspection Level II;Acceptance Quality limit of 1.5 per 100 items).The work was authorized by Gosnell Builders Corporation of California Agreement No.1 dated January 5,2009. The pipe segments under investigation are stored at the intersection of Sweetwater Springs Boulevard and Jamacha Boulevard.Because ofproject delays,the pipe sections have been stored onsite for approximately three years.The pipe segments were manufactured by West Coast Pipe and have a nominal inside diameter of42-inches,a 3/4 inch thick cement-mortar interior lining,a 50 mil factory cold applied tape wrap coating to the main steel cylinder,a hand-applied cold tape wrap system over the bell,and a 1-1/4 inch thick cement-mortar overcoat.The pipe was manufactured to AWWA C200,C205,and C214 standards and well as adhering to Water Agencies'Standards (WAS),Section 15061 for the San Diego County Area as adopted by the Otay Water District (OWD). A preliminary non-destructive lining inspection was performed October 29,2008 by OWD with a concern for latent defects.The results ofthis inspection were inconclusive as to whether Or not all of the cement-mortar lining was still adhered to the steel cylinder,a necessary lining feature to passivate the embedded steel cylinder.Results of the preliminary inspection were provided in a letter report to OWD dated November 6,2008. As stated above,this investigation was to establish a level of confidence as to the long term serviceability of the pipes'lining based upon ANSVASQ Z1.4-2003,i.e.,determine with a level ofconfidence that the cement-mortar lining is adhered to the steel cylinder.Using this guideline, Kearny Mesa West Business Park 7250 Engineer Road.Suite H .San Diego.CA 921 , 1 Phone:858.874.0014 .Fax:858.874.8180 THE POINTE &GOSNELL BUILDERS INTERNATIONAL SA#08-1442ENG DRAFT REPORT March 2.2009 Page 2 eight randomly selected pipe segments from a pipe segment population of34 will provide a 99% level of confidence that the pipe segments'lining is adhered to steel cylinder.Should the adhesion of the cement-mortar lining to the steel cylinder be compromised in anyone of the randomly selected pipe segments,a lining failure is said to occur in all 34 pipe segments based upon ANSVASQ 21.4. Initially,ten pipe segments or mark numbers (MK)were randomly selected using the Microsoft Excel random number generator:24,29,9,10,4,31,14,21,1,and 28.MK's 14 and 1 were discounted because MK 14 has suffered fire damage and is already slated for repair and MK 1 could not be located.Once located in the yard,each pipe segment received a thorough visual and aural inspection.The results of this inspection were compiled and compared to one another ranking the pipe segments in the following descending order as to the number and frequency of anomalies documented for destructive testing purposes:10,24,29,9,31,4,28,and 21.The assumption was made that the MK having the most anomalies would also be the pipe segment that was most likely to exhibit a lining adhesion problem.If no lining adhesion problems were found,the next MK from the prioritized list would be destructively tested.The results of the visual and aural inspections are included as an attachment to this letter. After the MKs were visually and aurally inspected,the next step in Schiffs inspection was to perform additional non-destructive testing to further identify potential lining delaminations from the steel cylinder.This testing involved the use of a Proceq Schmidt Hammer Model H2975-L using American Society for Testing and Material (ASTM)C805-C805M-08,Rebound Number ofHardened Concrete, as a guideline.Similar to an aural inspection,this technique is used to identified delaminated or unsound concrete by measuring the concrete's,or in this project's case,cement-mortar,rebound energy after being impacted with a calibrated hammering mechanism.Tests were performed in areas with and without suspected lining delaminations for comparison.In areas where lining delaminations were suspected,the rebound energy measurements were more varied and were approximately 20%lower than adjacent well adhered cement-mortar lining.Schmidt hammer test results are included as an attachment to this report. The final step to Schiff's investigation involved destructive testing of the identified potential lining delamination areas. Destructive testing was performed using ASTM C1583/C 1583M-04,Tensile Strength of Concrete Surfaces and the Bond Strength or Tensile Strength of Concrete Repair and Overlay Materials by Direct Tension (Pull-off Method),as a guideline and 51 Proceq Dyna 216 Pull-Off Tester.This test involved coring the cement-mortar lining to the steel substrate,affixing a 50 mm diameter pull-off test disk or dolly with epoxy,and measuring the force required to pull the dolly free from the steel substrate.The force to pull offthe test dolly ranged from 0 to 21 psi. A test result of0 psi indicates a lining adhesion failure.In addition,slight corrosion was noted in some test locations which is also indicative ofa lining adhesion failure.Test results are included as an attachment to this report. Kearny Mesa West Business Park 7290 Engineer Road,Suite A .San Diego.CA 92111 Phone:858.874.0014 .Fax:858.874.8180 THE POINTE &GOSNELL BUILDERS INTERNATIONAL SA#08-1442ENG DRAFT REPORT March 2,2009 Page 3 Based upon Schiffs investigation and the parameters outlined in ANSIIASQ Z1.4,a complete failure of adhesion ofthe cement-mortar lining to the steel cylinder has occurred.To achieve the desired long service life afforded to the steel cylinder by a cement-mortar lining system,the lining in all 34 MKs should be replaced.- Our services have been perfonned with the usual thoroughness and competence of the engineering profession.No other warranty or representation,either expressed or implied,IS included or intended. Please call ifyou have any questions. Respectfully Submitted, SCHIFF ASSOCIATES DRAFT Steven R.Fox,P.E. Senior Corrosion Engineer Attachments: 08-1442 Lining Invgtn revOI (srf_ef_bc_srf).docx Kearny Mesa West Business Park 7290 Engineer Road,Suite A .San Diego,CA 92111 Phone:858.874.0014 .Fax:858.874.8180 $SCHIFF ASSOCIATES www.schiffassociates.com Consulting Corrosion Engineers -Since 1959 the Pointe -Jamacha Widening Otay Water District 36-lnch La Presa Realignment Visual and Aural Inspection Clock Position Distance Pipe #from East Length Start EndEnd(ft)Notes (ft) 10 0 -_._~~-5:00 6:00 micro cracks---_.----_._-_._----'--'~--'--------------'-"-"-"---1--___0___0.5 ,-._!}~~E.._3 micro cracks -~-~~--,--f-----.....-._._.._--_..._--_.._----_.._-_._-~._.._._--_.._-_.__._._. 1 10:30 Hollow1-----.~--_..~._-~~..-.--....-_----_...~~-~_._<-_.'-_. 7 9:00 Hollow-'-._-_..._.-----_.----------_.._.----- 8 0:00 12:00 - Repaired crack.At 5 0'c10ckchip outs probably due to .-.-'---'-'.---_..~-..~1-.----..__...the offset repair.12 0'clock hasthe same problem.~.__._-----_..._--_.._._-_..._----_._.._-_..._- 13 12:00 Hollow----~iji(ilrlSSIIgFitlyoffSet.AffiteiTci"clOCktfiere are--13.5 0:00 12:00 -smallmicro cracks that stretch t016 feet. 16 9:00 3:30 Repair aone ~:ootoT:30.At'3:3tra chunl<iS--- ------'--'-"--missing._...__.._--.--_._--_._.__....__..----_....._------ 17.5 9:00 Hollow_.,..----~---17.5 3:00 Hollow--_.__...~._---.---_.- 18 4:00 Hollow 18.5 _.3:00 9:00 Repaired crack.4:00 to 5:30 is slightly offset---._---_..22.5 9:00 Hollow-'--_._----_._. 23 0:00 12:00 IRepalr done on fulTaiameter.At 9:!Otolro'c1oc~- .,..._--there arechips missing due to offsetrepair. 23 4:00 Ho~w-----'- 24 3:00 Hollowf---..--_.25 9:00 Hollow1------1------f-----.29.3 3:30 Hollow 29.3 10:00 Hollow 31 0:00 12:00 Repair jOb done on the full diameter of the pipe.At 5:45 there are 2 micro cracks off of the repair. 31 9:00 Hollow 35 1.5 9:00 Small micro crack with small pin size holes 39 2:00 5:30 Repaired crack. <$;SCHIFF ASSOCIATES vvww.schiffassociates.com Consulting Corrosion Engineers -Since 1959 the Pointe -Jamacha Widening Otay Water District 36-lnch La Presa Realignment Visual and Aural Inspection Clock Position Distance Pipe #from East Length Start End NotesEnd(ft) (ft) 24 0.5 1 Healing micro crack----~--------~------,,- 2.5 !-le~I!~~._~~:~?_.:!.:.c:=k________________.___._~--1---_._--' 3.6 Healing micro crack with T shapef-----..-_.._--.---------------------8 7:00 5:00 Offset crack.6:00 has healing mira crack.-f-----._-------..--------_._._._~._"._--_.__._._----_..._. 8 2:00 Hollow----------~--_.- 9 9:00 Hollow_._-------------14 0:00 12:00 Repaired crack runs the full diameter of the pipe.From_._---1--'--'~Q.1o..9"':QQ_.thu:eo.gi.rJs..Q:fug,t~__. 14 3:00 Hollow---19.5 7:00 4:00 Thick repair_.,,------------- 19.5 4:00 Chip away_._----_._--19.5 1:45 Hollow---.- 21.5 4:00 chip away pieces-see picture 23.5 2:00 Hollow 23.5 9:00 3:00 l.....vv IU r.otrTTTIITl!fTS"1JTTS'~T."'Repm,...rUT1Slrum:r 10 ;:l .- o'c1ock.Thick repair from 9 to 12 o'clock.10 o'clock repair did not stick to the area.Recommended to smooth out area.--27 4 5:30 Micro Crack--------_._---30 5:00 Hollow 31 0:00 12:00 See picture notes for the description of each {'lnrk<:~~~LJ~ltlt.1.t15~Il_oir:.i.s...o.ff&r~_ 34.5 6:30 4:00 Crack runs from 6:30 to 4 0'clock.there are chip outs at 6:30 8:30 9 and 10 0'clock. 34.5 3:00 5:00 Hollow 34.5 7:00 Hollow 35 5 4:00 Small hair line cracks 35 5 8:00 Small hair line cracks $SCHIFF ASSOCIATES www.schiffassociates.com Consulting Corrosion Engineers -Since 1959 the Pointe -Jamacha Widening Otay Water District 36-lnch La Presa Realignment Visual and Aural Inspection Clock Position Distance Pipe #from East Length Start EndEnd(ft)Notes (ft) 29 0.75 0:00 12:00 Repaired crack.----f--._-------,.----1----'-------------_._---_.._..---,,---_._-_...- 0.75 1--.9·7?..__11:00 Micro cracks ~--~._~-~"~_._._~_..I----~--.~_.__~_~____.__.~~~_~_~.~~~~.,'.~~_,._.~~_~.~__v_~~__._ ~.__.£2___.1 3:00 4:00 Micro crackf-----.--._--f---.----~epaTrJOD.lnereare smiirrprnlioTesa"-rfM'rn marK--'7 1 4:00 ......_---in the 4 0'clock area.Micro crack at 4:00----_.--f---"--cracKr·unsTUlJCJTameter.smalTmTcro tracKs are10.5 0:00 12:00 ---~~~-1---.--k-----·running off at 12,2,3,to,and 11 o'clock...._--~-_.I------._-_._,------_.__...__..._-_._----,,~--~-- 10.5 9:00 Hollow.--.......----1--._--_.I--:-:-:-:--_._~------_._---_._---_.- ~:5 4:00 Hollow 14 8:00 4:00 (:Fiip o"lifjile'CeSQre at If.'1O~2:'2,and small chip outs ..,------at 3 t04 0'clock.-_._--_._-----------_..-------------14 8:45 Hollow._._-----------~---_.-----------~-------14 1:45 Hollow -f----18 1 4:00 Micro crack.Pin size chipouts are noticed as well.-._-------,..---._------ 23 0:00 12:00 Healing job repair---_.-1--._--------f7--_-----.-------.----.....-........---.---...-- 20 4:30 Hollow-Hollow .--22.5 3:00----._---------_...--,---,-,._--------_._-----------23 1:30 Hollow -.- ~~--1---,---~~Nice repair -,---~._-------25 3:00 Hollow -- 28.5 ,,---- 3:00 5:30 Micro crack with chip outs---------30.6 4:30 Hollow---------~-----RepaireacracR runnnefiiJJ(ffijffie·fer·-6rff\e-p-'--pe~·31.5 0:00 12:00 micro crack has formed from 2 to 2:30 0'clock.Chip outs were found at 8:300'clock. f--~6 Repaired crack -2 5:00 --, 38 2 7:00 Repaired crack 39 5:00 Micro crack ~ 39 8:00 Hollow $>SCHIFF ASSOCIATES www.schiffassociates.com Consulting Corrosion Engineers -Since 1959 the Pointe -Jamacha Widening Otay Water District 36-lnch La Presa Realignment Visual and Aural Inspection Clock Position Distance Pipe #from East Length EndEnd(ft)Start Notes (ft) 9 0.75 5:00 Micro crack and pin size chips1--.-1-"------------r---.-.-.-------------...,.-.----...--- f--.1.5 9:00 3:00 Multiple micro cracks in 1ft 6in area 1.6 2 7:00 Repaired cracks -----.--------.--- -~-_.,-_._.f-...-------f-----.-_...Hol~;·------·---··~--·_-------·__·--~·..·-7.5 2:00 ,=-~1---._~_...._,------~----~----~_.------ 7.5 12:00 3:00 --Chip out pieces next to Micro cracks at 2:30 0'clock _._----~------- 9 2:00 Hollow._----------------'5jiIrQfcraCJ(-repaTr.lJcimageaafI:3QLlnlngcifHefiif""12.5 1 0:00 12:00 _._---3:00 and 6:00 to 6:30.Damaged at 9:00 ------~ ~.__~___r___~._----_._--_.._--_._..._----_.------ 12.5 10:00 Hollow1--._-----------_.._-_._-~--------12.5 3:00 Hollow-Hollow --12.5 1:00..---f----._--------------_._---------~-~~. 15 3:00 Hollow Hollow -----,-~.--_. ~.1:30 16.5 0:00 12:00 Repair J06ISolfset at"9'1Of:jiJorclock.Bad chip off ---_..---_._---marks at 9 to 11 0'clock..-------._-------_..._--------------.__.--_•.._--_..- 23.5 11:00 6:00 Crack _.27.5 _1:00 3:00 Micro crack ----_. 27.5 9:00 11:30 Large chip pieces missing from crack--~._---f---Burn ma~ks-.--..--.-..--.-"'------.---.27.5 11:45....-28 4:00 Hollow -------30 5 8:00 Mirco cracksf---.--------1---._--- 30.75 12:00 5:00 Smarlchlp"s outafTto-20'clock;large-chips m'iSSlng-- from crack 4 to 5 0'clock. 35 8 1:30 iRepalr cracl<.Repair not timshea.Chip pieceSimSsTrig- from 11:00 to 12:30 $SCHIFF ASSOCIATES www.schiffassociafes.com Consulting-Corrosion Engineers -Since 1959 the Pointe·Jamacha Widening Otay Water District 36·lnch La Presa Realignment Visual and Aural Inspection Clock Position Distance Pipe #from East Length Start End NotesEnd(ft) (ft) 31 0.75 0.75 12:00 Crack--_._-------_.--------_._--- 0.75 f__Q}5 _1:00 Crack-'------"~_._.. 0.75 0.75 2:00 Crack_.~----~"------~--_.__.---~-_.---" 0.75 0.75 3:00 Crack -1.75 10:00 .._.J£:.1.L Crack----_..._._----~--_.."-_._---_..- 1.75 9:00 Hollow"--------- !-.2 3.5 11:30 .._----~---------~-3.75 5:00 7:00 2 micro cracks running from 3 ft to 9 ft.one at 5 0'clock,and the other at 7 0'clock.The one at 7 0'clock iL:Uc.lLeS..i.owords 6 0'cloc.k.._____ 9 0:00 12:00 Repaired crack around full diameter of pipe.4 thru 5 0'clock has offsetrepair.Small chips have fallen off. !------_._--------~_._----------_. 10 2:45 Hollow 13 3:00 Hollow _..- 14 8:00 3:00 Crack repair .~_._. 14 oof-__J 3:00 Micro crack --_.- 17.5 1:00 3:00 Crack repair 19 1 3:00 Micro crack with 3 pin size chips missing.o. 20 2 3:00 Thin 24 inch micro crack with missing chip outs. 22 3:00 Hollow 23.5 10:00 2:45 Crack repair .-._. 24 3:00 Hollow ..25 0:00 12:00 Full diameter of pipe has repair work done to it.Repair lis offsp.t from 4 to RU~ 25.5 10:45 Repair is offset and has larae chip out areas. 31.75 12:45 10:00 Pipe begins a full diameter repair from 12:45 thru 10 o'clock At 31 ft 9 inches.Then repair at 10 to 12:45 branches to 34 ft 6 inches.That location is repaired from 11 o'clock thru 4:30 o'clock.See pictures for "34.5 10:00 12:45 Repair 35 12:00 Mirco crack 36 3:00 Mirco crack 39 9:00 Mirco crack .. $SCHIFF ASSOCIATES www.schiffassociates.com Consulting Corrosion Engineers -Since 1959 the Pointe -Jamacha Widening Otay Water District 36-lnch La Presa Realignment Visual and Aural Inspection Clock Position Distance Pipe #from East Length Start End NotesEnd(ft) (ft) 4 1 3:00 Hollow 1-----._.-1-------.---_.-........_-_..'_.--.--'~_. 1.5 0.5 12:00 Micro crack ._----~~.~._---_.____•..~v_·.~~-----~---~-~--~--------~~.._~-------~-,--~ 2.5 11:00 L-shaped.~~o.cr.ackf--._._.~-_._.~--I--.~------_.......~~~._.~.~-----~......._~_.. 3.5 0.5 12:00 Micro crack_._---.----------_.--~-~--- 4 0.6 12:00 Micro crack.3 inch crack in-the same area.--_._--_._-._----=~--5 1 5:00 6:00 T-shaped crack_._---"-'-----_.c---..----.---.-~~--"-----~-- 5 10:00 12:00 Crack~----.~--_._-._._----i----------------5 3:00 Hollow-r------1------------f-------._-"-----5 6:00 Hollow------f---.---------.--..-----_.-"'--'-5 7:30 Hollow 6 0.5 12:00 Crack---------_..---End of .------_...--_.~-~._-Tee -----._-_. ..e--'-'--'Begin left -._- side --1 1 6:00 7:00 Micro crack----_......._._--_...- 2 2.5 6:00 9:15 Micro crack-3 7:00 2:30 Micro crack-V-shaped crack from 3 ft 6 inch to 4 ft 6 inch3 2 4:00 6:00_._--..1------_.---_...__.-r----------_. 4 1 7:00 Micro crack 5 0.5 Micro crack 4 1 2:45 Crack splits two directions 1 4:00 Hollow 1 9:00 Hollow $SCHIFF ASSOCIATES www.schiffassociates.com Consulting Corrosion Engineers -Since 1959 the Pointe -Jamacha Widening Otay Water District 36-lnch La Presa Realignment Visual and Aural Inspection Clock Position Distance Pipe #from East Length Start End NotesEnd(ft) (ft) 28 8 0:00 12:00 Repaired crack runs the full Diameter of the pipe----,--'-----.._--_..----- 9.5 4:00 Hollow---•.._._--_..I-.._-------..~-_......-.._----------- 13 3:00 Hollow..,....__..--'-----~---~~-~._-_.._'...__....--..-..~_._-~~._- 15 9:00 3:00 At 9 0'clock where the repair begins,the first 2 inches is off set.The repair runs around the diameter to 3 Ll..'.d.o.c.k...._._-~~--._...._..._-~_._._---~--- r--!LL-0:00 12:00 .f-hiE.p~d ott~c~~_~QQ,--L.ln.i!!g_i~_.~tfset a!.9:0CL__--~-------_...------18.3 2:30 7:00 Repaired crack.Lining is offset between 5 and 7 -'---1------_._--'---.Q':'~\Q~k..~------26 0:00 12:00 Full Diameter has been repaired.3.5 , 9 o'clock repair .Iis slightl'Loff~__.______ 31 0:00 12:00 Full Diameter of the pipe at 30 feet 10 inches has been repaired.At 4 0'clock there were signs of calcium build -Ilnin..tbe_~...n.o.i~d.=.IL....._.____________ 32 3:00 Hollow $SCHIFF ASSOCIATES www.schiffassociates.com Consulting-Corrosion Engineers -Since 1959 the Pointe -Jamacha Widening Otay Water District 36-lnch La Presa Realignment Visual and Aural Inspection Clock Position Distance Pipe #from East Length Start End NotesEnd(ft) (ft) 21 0 2 6:30 8:00 4 micro crocksr------.f-------f-----------~_-.-__._~-~-~_.~~-------_•..~- 2.5 4:00 9:00 _~_!repai.r________________~..__.__ 10 6:00 3:00 Crack ..-1--'11.5 1:00 9:00 Crack begins at 1,and ends at 9 0'clock.Between 1 and 2 o'clock,there are large chips missing.At 8 o'clock -_.._-,...._------_.._-r--.------.-ihILr.IZMi.Us..slinhthl..1lff.sl?i_______________.._____ 16 2:00 4:00 Crack_...__._-~--------------~~._.~-."...,--~-~-~-~~.•_~~. 16.3 1 2:30 4:00 S..£i!:.al crack reeair ._----. 20 8:45 5:00 Micro crack.Looks as if repair was performed at 10:30. f----..--~-_-...--_.--- ~:5 3:00 6:30 Micro crack 23.5 1 5:45 ~tersectin9.!'1icro cr~.______.__.._------28 1 9:00 1:30 ~~J_crack rep..Qir t~at loops en,!!!:~~________...~.--------35 0:00 Hollow 35 0:00 12:00 Crack runs the full diameter of this part of the pipe. From 8 to 12 o'clock repairs look to have been made.at the locations 12,3,and 8 o'clock,there are chip out <$>SCHIFF ASSOCIATES www.schiffassociates.com Consulting-Corrosion Engineers -Since 1959 the Pointe -Jamacha Widening Otay Water District 36-lnch La Presa Realignment Schmidt Hammer and Pull-Off Test Pipe #10 1/27/2009 Schmidt Hammer Reading Distance Suspected Pull TestfromPullTestClockWestEast1"East 2"Average Adhesion Reading NotesEastEndNumberPositions Failure (psi)(ft) 10 11:59 53 53 55 12:00 53 53 54 54 No NA 12:01 53 54 54 12 4 12:03 52 34 38 Core came off during 12:04 51 45 49 44 Yes NA drilling.Drill bound to 12:05 34 45 48 cause failure. 17 3 3:00 45 41 41 The test was repeated 3:01 47 47 45 45 Yes 15 here since core remained 3:02 47 45 43 in Dlace. 19 2 3:00 48 46 46 Came off with slight 3:01 47 46 42 44 Yes None touch 3:02 43 41 39 20 3:00 46 47 46 3:01 46 42 44 43 No NA 3:02 36 38 40 29 3:00 34 32 32 36 3:01 42 40 38 42 No NA 3:02 40 40 40 40 38 3:03 42 38 38 40 31 1 3:00 33 24 24 22 The test was repeated 3:01 30 28 25 30 Yes 12 here since core remained 3:02 24 24 32 38 30 in place. 3:03 28 30 42 40 34 2:30 31 30 34 Control 2:31 36 38 42 35 No None 2:3:2 33 35 40 ", $SCHIFF ASSOCIATES www.schiffassociates.com Consulting Corrosion Engineers -Since 1959 the Pointe -Jamacha Widening Otay Water District 36-lnch La Presa Realignment Schmidt Hammer and Pull-Off Test Pipe #10 2/19/2009-2/20/2009 Schmidt Hammer Reading Distance Pull Suspected Pull TestfromClockTestWestEastI"East 2"Average Adhesion Reading NotesEastEndNumberPositionsFailure(psi)(ft) 7 9 3:00 28 28 42 Pull tester fell off 3:01 27 32 43 33 Hollow Not valid during test. 3:02 25 30 42 14 8 8:31 30 36 38 Core came off during 8:30 38 40 42 38 No Hollow NA drilling. 8:29 37 38 40 17.5 7 8:31 33 31 35 8:30 36 38 38 36 Hollow 10 8:29 36 38 38 20 2 2:31 44 42 39 2:30 41 44 45 42 Hollow 21 2:29 41 41 44 25 6 3:00 24 24 28 Core came off during 3:01 23 21 32 27 Hollow NA drilling. 3:02 25 29 38 29 5 8:31 40 24 28 Core came off during 8:30 23 21 32 29 Hollow NA drilling. 8:29 25 29 38 31 1 3:31 27 36 49 Core came off during 3:30 21 38 50 37 Hollow NA drilling. 3:29 23 41 49 SFOX@SCHIFFASSOCIATES.COM WWW.SCHIFFASSOCIATES.COM CONSULTING CORROSION ENGINEERS -SINCE 1959 MK 10 -Pull Test 1:Site preparation ", ,:..~_~~k ~_...._~~-=--~_._...__.....;,. -, ·'l MK 10 -Pull Test 1:Core was not adhered,dust evident behind core \ -:::.::' 1, ;'·--·--·-·-------.........._;L -4-)\:-1---.--..'_\ MK 10 -Pull Test 1:Core was not adhered,dust evident behind core removed MK 10 -Pull Test 1:Slight rust in upper right comer of 2/1 9/09 test;adhesion ofcore to steel substrate of 1/27/09 test. Kearny Mesa West Business Park 7290 Engineer Road.Suite A .San Diego,CA 92111 Phone:858.874.0014 .Fax:858.874.8180 MK 10 -Pull Test 2:Site preparation;left core from 1/27/09 fell offwith slight touch. MK 10 -Pull Test 3:Test preparation SFQX@SCHIFFASSOCIATES.COM WWW.SCHIFFASSOCIATES.COM CONSULTING C0RROSION ENGINEERS -SINCE 1959 MK 10 -Pull Test 2:1/27/09 and 2/19/09 still had adhesion as evident with the cement paste still adhered to the steel can. MK 10 -Pull Test 3:Rust striations behind core. Kearny Mesa West Business Park 7290 Engineer Road.Suite A .San Diego.CA 92111 Phone:858.874.0014 .Fax:858.874.8180 SFOX@SCHIFFASSOCIATES.COM WWW.SCHIFFASSOCIATES.COM CONSULTING CO_RROSION ENGINEERS -SINCE 1959 Co\i \ 1 ,··,;;C,tf'~~,-il .··S'l,....... ~j ", :j. MK 10 -Pull Test 5:Core was not adhered to steel cylinder;watery rust marks behind core. Kearny Mesa West Business Park 7290 Engineer Road.Suite A .San Diego.CA 92111 Phone:858.874.0014 .Fax:858.874.8180 ATTACHMENT C ...(nrdi!:ntf!d to COnlll1lJnittJ~f!I/~iN~ 2554SWEETWATER SPRINGS BOULEVARD,SPRING VALLEY,CALIFORNIA 91978-2004 TELEPHONE:670-2222.AREA CODE619 www.otaywarer.gov December 3,2008 Mr.Pat Donnelly The Pointe Group,Ltd. 3130 Bonita Road,Suite 200 San Diego,CA 91910 Dear Mr.Donnelly: Enclosed for your review are the reports issued by the two companies that,on October 29,2008,inspected the 42-inch diameter pipe ("Pipe")that The Pointe Development -Gosnell Builders International ("The Pointe")proposes to install and connect to the Otay Water District ("District")distribution system.The first report,enclosed with this correspondence as Attachment A,was issued by Walls Inspection Company,Inc.(the "Walls Report").The second report,enclosed with this correspondence as Attachment B,was issued by Schiff Associates (the "Schiff Report"). Both reports raise serious concerns regarding the integrity of the Pipe. Generally,the reports verify that (i)for nearly 36 months,the Pipe was not stored or maintained in accordance with either WAS standards or manufacturer specifications,(ii)as a consequence of such neglect,the Pipe suffered numerous instances of damage,some obvious and some not readily ascertainable;and (iii) some repairs nave-been performed but a large number of repairs are either inadequate or incomplete.The reports also state that it is difficult,based on a superficial visual inspection of the pipe,to determine whether the long term integrity and service life of the pipe have been compromised.Accordingly,at this time,the District is not able to authorize The Pointe to proceed with the installation or to make a commitment to accept the Pipe.In particular,the District will not accept the pipe sections numbered #14 and #24 in the Walls Report. Those sections suffered substantial fire damage and will need to be replaced. With the exception of the two fire damaged pipe sections,the District is willing to accept the Pipe if The Pointe obtains a certification from West Coast Pipe that the Pipe,as repaired,is as good as new.In the alternative,the District would be in a better position to consider accepting the pipe if the following steps are taken: 1.The Pointe engages Schiff Associates (or a similarly qualified company acceptable to the District)to conduct additional inspection and testing as set forth in the Schiff Report and provide a detailed report of the condition of each secti()n of the Pipe;and 2.The report verifies that the results of the additional inspection and testing are favorable and concludes that there are no lining defects or other damage on any section of the Pipe,and/or identifies any sections of Pipe with suspect mortar lining or other damage;and 3.All existing damage to the Pipe is repaired by a consultant retained by the Pointe and approved by the District.The damage must be remedied according to a mutually agreed upon remediation plan and consistent with the recommendations of the Walls Report,the Schiff Report,the recommendations of the report produced by the company retained by the Pointe pursuant to paragraph 1,above,and the agreed upon remediation plan. The District understands that the Jamacha Road Project is of importance to both The Pointe and the County of San Diego and we remain committed to continue working with your personnel to move this project forward.It should be understood,however,that the District has a fiduciary obligation to its constituents to ensure that the Mter"system,and all portions thereof,are acquired,installed and maintained in compliance with WAS standards and in accordance with all applicable requirements.To date,The Pointe has not provided evidence satisfactory to the District that the Pipe is in compliance with WAS standards for new pipe. If you have any questions regarding this matter,you can contact Ron Ripperger at 619-670-2779 (office),619-987-6373 (cell),or e-mail at rripperger@otaywater.gov. Sincerely, ~~ Mark Watton, General Manager bee:Supervisor Dianne Jacob,Board of Supervisors ITEM9a Informational Report on the Status of the On-Going Coordination with the Pointe and Gosnell Builders Concerning the Installation of a 42-Inch Pipeline in the Jamacha Boulevard Right-of-Way Please reference Attachment 1 "PowerPoint"posted to Otay Water District website. AGENDA ITEM 9b STAFF REPORT TYPE MEETING:Regular Bo r SUBMITTED BY:Geoffrey St Chief MEETING DATE: W.O.lG.F.NO: March 4,2009 DIV.NO. Information Technology and Str~tegiCPlanning APPROVED BY:Ger an ez,Assistant General Manager,Administration and (Chief) Fin nce APPROVED BY: (Asst.GM): SUBJECT:FY 2009 strategic Plan and Performance Measures Report GENERAL MANAGER'S RECOMMENDATION: No recommendation.This is an informational item only. COMMITTEE ACTION: See Attachment A. PURPOSE: To provide a fiscal mid-year report on the District's Strategic Performance Plan. ANALYSIS: The District has completed the first half of the Strategic Plan for FY 2009.Overall,results continue to be positive with the District exceeding its target for both strategic plan objectives (at least 95%complete or on track)and performance measures (at least 88%on target).Detailed information on each objective and measure is also available electronically on the Board Extranet. Looking at these results in more detail: Strategic Plan Objectives-Changing to Meet Future Needs Strategic plan objectives are designed to ensure we are making the appropriate high-level changes necessary to move the agency in the planned direction to meet new challenges and opportunities.Overall performance of strategic plan objectives is positive with 58 of 76 objectives (95%)complete,ahead of or on schedule.15 items are on hold or are not scheduled to start and are thus excluded from the calculation.Three items are behind schedule. FY 09 Objectives Objectives:All Scorecard Areas Detail 60 50 " 40 / 30 20 ," 51 13 10 o Compl Ahead On Schd Behind Hold No Rpts Not strt 16 Total Performance Measures -Monitoring Day-To-Day Performance Performance measures are designed to track the day-to-day performance of the District.Sometimes referred to as a "dash board",these items attempt to measure the effectiveness and efficiency of daily operations.The overall goal is that at least 75%of these measures be rated "on target".District results in this area are also positive with 38 of 44 (88%)items achieving the desired level or better.One item,which is a once yearly survey,is not scheduled to start and is thus excluded from the calculation. FY 09 Performance Measures Measures:All Scorecard Areas Detail 30 25 / 20 / 15 / 10 / 5 /oo~-=o o Compl Ahead On Schd Behind Hold No Rpts Not Slrt 44 Total 38/44 Measures on or ahead of schedule (88%). Target is 75%. Balanced Scorecard -External View The Balanced Scorecard methodology is designed to ensure that a company is performing consistently on a wide range of measures necessary to ensure both short-term and long-term improvements From this perspective the results are also positive.In all four categories the District is on or ahead of schedule or target. Balanced Scorecard Perspective FY 2009 •Qtr 2 •All Departments [customer Financial I Learning and Growth~ctives •f'leaSU~~Ii.~bjectives r-teasures_.J •Objectives _f'leaSUres ~usinessProcesses I Objectives •f'leasures ______....--1 Green =meets or exceeds/Red =does not meet Departmental Perspective -Internal View of Performance The departmental perspective,that is breaking down performance objectives and measures by the responsible internal departments, is also positive.All departments meet or exceed the expectations for objectives and performance measures. FY 2009 •Qtr 2 •All Scorecard Areas Departments l-Administrative Services 2-Engineering 3-Finance 4-Information Technology Objectives Objectives •rvleasures Objectives •t-leasures •Objectives •t-leasures S-Operations Green =meets or exceeds/Red =does not meet Significant Achievements •Objectives t-leasures ~ Attached to this staff report is the District's Mid-Year Achievements Newsletter.The newsletter provides a breakdown of each department's status in regard to Objectives and Performance Measures as well as a message from each chief highlighting many of their department's significant achievements.We have distributed the newsletter to all Otay staff offering them an upclose and personal view at their department's success. FISCAL IMPACT: None at this time. STRATEGIC GOAL: Strategic Plan and Performance Measure reporting is a critical element in providing performance reporting to the Board and staff. LEGAL IMPACT: None ~V1J~---f'w!J-b-f--1- General Manager 6 SUBJECT/PROJECT: ATTACHMENT A FY 2009 Strategic Plan and Performance Measures Report COMMITTEE ACTION: This item was reviewed in detaif by the Finance,Administrative Services,and Communications Committee and the Engineering, Operations and Water Resources Committee on March 5 and March 12,2009 respectively.The following comments were made: •It was indicated that if the board wished to make recommendation for changes for items they wish to emphasize in the upcoming fiscal year 2010,staff is open to receiving their suggestions.Staff has reviewed the Strategic Plan and does not plan on making any changes. •This year,staff has implemented a new process to review the results of objectives.Staff must now establish that they have met objectives rather than simply indicating that they have done so. • • The Finance,Administration and Communications Committee inquired how targets were set.Targets are currently set at a level where staff believes that it can be reasonably met as there is no data to scientifically base the targets.As data is accumulated over time,then the targets will be set more scientifically.Staff could also,at that time,set target percentage improvement goals,such as,increasing the targets by 2%to 3%each year. Staff does measure its success against AWWA industry benchmarks which have been customized to more accurately reflect meaningful targets for the District. •It was noted that the Strategic Plan System is a very advanced system and can be viewed by board and staff on the inet/board extranet at any time to check status. •The Engineering,Operations and Water Resources Committee suggested that the mid-year Strategic Plan results be presented for the full board's review each year and that staff invite other agencies to the presentation. Y:\Board\CurBdPkg\AdminSvc\BD 4-01-09 Attachment A to FY09 Strat Plan Staff Report.doc The committees supported presentation to the full board-as an informational item. "Define your business goals clearly so that others can see them as you do." -George F. "We all need lots of powerful long-range goals to help us past the short-term obstacles." -Jim Rohn 13 o 0% I ... 2 -' o 0 -----~-- ------ Hold No Rpls Not S1rt o I 5"" 51 Ahead On ScM Behind 44 Total 15 ObjectIve Status Summary 95%Complete,Ahead,orOn Schedule o Perfonnance Measure Status Summary 88%Complete,Ahead,orOn Schedule Compl Compl Ahead On Schd Behind Hold No Rpls Not Slrt 16 Total 5 ,/ 10 30 25',/-~-------···--23--- 20 .- 15 ,/ Mid-Year Achievements·,,.~~~ 40 30 20 60 50 ,/ Board Report Overall,results continue to be positive with the District exceed- ing Its target for both strategic plan objectives (at least 95% complete or on track)and perfonnance measures (at least 88% on target).Additionally,in all four categories ofour balanced scorecard the District is on or ahead of schedule or target due to all departments meeting or exceeding the expectations for objectives and perfonnance measures.1-._...._'--__, :.--....-.........1 :Administration [ I_.......--~.........._...................-,....."..........-., I I I I I I I I J-- /. o _....-........ oo Holel No RpIs Not SIr! o Measures __..:5_..,--,,...----- Ahead On Schel Behinel 8 Total Compl 5 4 3 ,/ 2 6 ,.._-j, 0--\ Hold No RpIs Nol Strl Objectives Aheillel On Schel Behind 26 Total P AGE 2 14 12 10 8 6 4 2 0 Compl ,--~---- I I I I I I I I I,,-- Other significant work in i\dministration,included participation in the State wide Golden Guardian Exercise for disaster preparedness, completed review ofthe Employee Survey and implemented a monthly meeting between the Assistant General \lanagers and Chiefs to enhance IIlterd<.:partmental communicatil)n.~__ _..,,'_"~,,_.•;~......--.-.....-----.,..-----,....Jo Significant Achievements 111e second quarter was busy with siglllficant achie\"ements with District wide impact.Staffhas been busy prepanng.and ck\eloping procedures and tools to address the anticipated increase in customer inquiries related to the drought.Water Conservation with Customer Service.IT and our Public InfonnatlOn Officer.hal e \lorked to- gether to address issues that come with a drought and the need to provide infonmnion to our customers related to the impact ofwa- ter rates and methods to conserve \I"ater. [ f [ ! I r [ ! [ I I '\I [ l -Rom Samo:Chiefof Admin Senices ,;. Administr<1tion and Communications --Developed a comprehensive outreach plan for customers related to the drought,recycled water,and water conservation --Developed an extensive cOlllmunications and outreach plan for resilknts lI11pacted by the Jamacha Pipeline Project Safety and Security --Completed review ofEmergency Acllon Plan (L\P)."ational Incident Management System (NEvIS)and Emergency Operations Center(EOe)procedures --Completed a review of32 out of36 Safety Manual Pro(cdures --Attained Federal[\;I\IS compliance --Participated 111 the Califomia Statewide Golden Guardian Exercise Watr!"Conservation -Developed Level One and Level Two procedures for handling water waste complaints --Along with Facilities Management,work has begun to reduce water use and enhance security at the Administration, Operations and Treatment Plant --Assistant General :Vlanagers nllplemenled a monthly meeting to discuss vanous depanmental issues with the Department Chiefs to enhance 111terdepanmental communication Human Resources --Completed revic\\ofEmployee SUITey results and faCilitated discussions between Depal1ment Chiefs and respective Managers and Supervisors Purchasing --Implemented secunty improvements in the Adnlll1lstration front lobby. --Steve Dobrawa.Purchasing and Facilities :Vlamtenance Manager,attamed Certified Purchasing Manager (CP:V1)slatus. awarded by the Institute for Supply Management (ISM) \. I ] 1 1 I J I l 1 J 1 J J Administration 1 --DevelopeJ a comprehensive outreach plan for customers related1tothedrought,recycled water and water conservation. 1 I 'Ja_.Title Target _II le~.....- 1.1.100 .CustomerSatisfactiDo 9Q.OG 93 5U£LH.\r AAM-U·JnO 1.2,lOl BlanketOrderActivity IS.OD 16$OOSAAWA.•STEPHEfil t.3.102 Total WaterSaved t20.00 6,ljil;A1lGeR,WIWAH •1.3.103 Okay Water Use (Oistinct '4eters)76.60 32.2 G!u'~E;l~WJtUAH •l.4.tO~.Ii&'s'Selierit'y R~·te··(9.~t~~;~)3O.lI0 27.4-<;yQ.....nIl l-~.tG5 TUI110Vef'Rate 5.00 1.8S WIu.1A"SO r.ew 6 1.4~1(16 'Training Hours'par·E'.1"pJ~vee-18,O!J·'UJ.02 wtL.Ll1iHSOH~KflU 1_4.107 Sa!etyTraining Frcgram 61..00 6'<CUOAt..TeO e o o o e 8 8 "oo "ooo e o 8 o • • ARMAUOO BURNA KElUWllLI~MSON KElU WIWAMSON Ke:lU \'\fIlUAMSON KEUl WJLUAt-ISOH KELU WiWAf1S0N KEltl W1lllA"'ISON KELLI WIllIANSON r.etu W1LLlANSON KEWW1LLIAftlS0N KElL1 WIWAIolS0N PATRICIA CARO leOCUDAl TEO,CUOAL TEO CUDAl KEltt WILLIAMSON AlU1ANDO eUElJ'loll WILLIAM GRANGER ~"I1W~~'1 GRANGER AR"lANDO BUELNA ARMANDO BURNA leed Optimize c.ommunityir\Vol\femalltt~ro~9:hout theOist~. Reviewana revisei'n~;~keting str~tegyand recruiti"g tools. ~v~~O~a~~~~~~~~~required ol!Inddesired Oistiict-wide training KflUWltU,u,lSQt" -i5~~lc;!p"~nC:J'rri'~Y~iain a'formal progj"am totr~ckemplo.yee~i"irlg."..."'.- identify~elemants"ofSUCl;ession Planning'th"4t canbe taih:sred tot,he District's"needs. ~p~·tI~e._:an~·,e~Pol!I".d'~p 'iew'~.~$S to incl~de9~eat~r~'ry'ipff8:Sjs,of·." .'eti"~s:~"d peifrirl1l.an~:,"ea~~re;s AOSb.lARY O~UEs~til):6J1f;;;J,.~.~~n~i;Ut'~~nd how theymay i'~lat.to '.'... fatilities and Staffingpilln needs. ,~~dalf::"~i~ij;rsOia:ught·~litnaoementPtan inCluding actiOIlS fore~fo~~mc:~~· Ev,dul'lte web-based employeepetformflnct!:revil!!W5. AUlomajeappijc~~cn PJ.:Oee5S. R.e'Jjew/con,:olid,,~e theOi.strict's Disaster Preparedness Plan. ~~;~~:~a~t\~::se$Sment and implement'rechno19gy Ev~lllftteand make recommendationsregarding EnvkonmeJ\t~1 Health,Emergency Preparedness,and safety IolaMgement System. ..E~~.l~;;~,r~ir(~·ctlv~~n:,'munication lo.ols throughoutthe ~'9anlzatlon.. EVf'l'U8t~the Pay For Perfonnance Program. ~v~lIuate tt1:e:emplo~ee Recognitici!"Pro.Qrlllnl. AsSt5S findings:of Z008 Employee Survey. cOfldva,EmployeeSUrvey. ,Revrtwi1nd updatedusification plan and revise critical are:!l$, Objed:ive Ct'lpture.customers"attitude.and awarenessthrough a ~pearable C\lstomer survey-progra:m. WrittenPilblic:~tions -Oevelop "fl effectiveprograrn for prc.dudng new'customereommunic:ation,includingdrought reletedcommunication.E\faluatebj·lingualoptions. Develop 4 c.omprehensive community·.outreach pl3n and:matetil!!llf~.t,a.rg.~t-spac:ifjccommunity stake.holders with~~~~~~~~j~~tt~ogs:~;~:tati~~rta~ht.reCycled Pr~~ote a~d ~~~~u~ge ~doption f:}fconsel.....ation practice$for new construction within District'service tl!:mtory, Partici~a~if}the'r.e~lsionof'he14w~terCo!,s.el"Yation Best Manageme·ntPracth:esand prepar~toin1plemeJ\t'thos~that are locallycOSt·eff'ective.. Continue '-0 activelvPlirticipate inO1unty ~\'aterAuthority,f>l~lropolitan,W,ater"OL~trict ofSouthern C!llifornia,~State policY mllking andpending legislative'review""d.-comment. ',,~~.ment$t.Q.:(:ity,,CQ\!iJty,~nd Slate water;';~quir~~entsa~d ~JYipleri-lIfnrap~rcp~ate'BM~s:. 'f I l 1 1 I I I I 4.1,1.2 3.2.6.1 3.2.6.3 4.1.4.1 4.:1.5.1 4.1.3.1 3.2.6.2 3,2.5.2 3:2:5:S 2.1.1.1 4.1.1.•~ 4.1.1.4 4:1;1.5 4.1.2.1 .;4,1.2,2 1,3.1.1 .4.1.l.1 1.1.2.7 1.1.1.1 ~~l ..E.ngineerin~I PAG E 3 \ I I I I I I I I I / ooo Hold No Rpts No!StrI -.....----- Measures Ahead On Schd Behind 4 Total Compl _...._..._--- o 0/-7 No Rpls Not Slrt o Hold Objectives o ---~ ----- -- o Campi Ahead On Schd Behind 11 Total ---I I I 12 10I6 I 6 I 4 I 2 I 0 I I.... "Our goals can only be reached through a vehicle of a plan,in which we must fervently believe,and upon which '''Ie must vigorously act.Thel'e is no other route to success." -Stephen A.Brennan ObJ Id 1.2.2.1 3.1.1.1 3.1.2,1 3.1.3.1 3.1.3.2 3.2:Li 3,2,1.4 3.2.5.7 3,2.5.8 ObJedlve Continue a regional ~pproao:h and expand Oistriet's recycled wateroutreach program to h,ndscape arc:hitects,mainten"nce companies,developers,contractors,andhomeo.....ner ,usoc:illtlons. Pnoritrze and implement recommend3tions containedin theInteQratedResourcesPhmandWaterResourcesMasterplanto obtain .dditional pot4ble water supplyby 1SO,'•. Createacomprehensive environmental pf'"ogram thatiJ cost~ effective 8(1d prOaeti~a in r.e5poriie·f~en\lironmental compliaJ1ce'.' Evaluate the long·tenn r'equirement for costs and ben,efits of seekingadditional sewercollectionflow,treatment,il'lnd/or disposal capacity. Obtainone\'(~de:d mite;:supplie.,~y 10~11 byp~iorltiiino and. imphi:nle'1ting the recommendationsin th~lAP&WR,NP. Finalize evaluation of North District service area expansic:m fOf recvdedwater and seekapprovalsfor funding. ..P~9~1~j;·,.~nd)r.npj~rii.~~~itI1AS.f~~:~J1ag,~~nt P,rograftj P~!n 'toe"~en~;9,$~~I.l.ife:'c(,~p.it~1a:.$Sel~~, fnh~nce COnstruction Inspection on construction projects by implementing'Itl1S. To ~~a.in.ac.e~s~to1hare.d.,_electridiY,~8S,telepl)one,and other utilities'rom celtsifevenckfrs,San·OiegoCou~nN ~ndf'otheragencies...-. .Identify e,xili~ng facilities·that.are good candidates for conversjon~o'separale irrigatioll,meters (recycled and/or potabll!water),specific"llyJotmu'ti~. ~mily!incfustriaVcomme~al project!;. :Enfot:ce use of ~arate ~,~ters f~·r i~·ai~bn dun.nO.the S·u\).-'Af~~J.taSter ~I~~(SAM~).ReviewPrc.~~s.t~)l1a~inli~e ~e u~~of.,e~eCJ wilt~f.Imoatio:n-of.l.np$~ped afeas~tiall h~vii-·.a_·.$~p::lr~te-lneter..fC!.iia.rd(ess)(~otab.le .c(:reev.~~d\~ater .i~·.avaa~bler·y~hiJe.~,~~i~ijiry~:i~.~,:us,e-'of're.cy~,I~,~':W~J~r.. Leail Status OAVIO CfiA1U.fS JANES F'fA-SLE"0 liSACOBURN-SOYD 0 )~NES PEASLEY ~ JAr"fSHASLf'V 0 LISACOS-uRt~-eOYO lAMeSpe•.sLEY DAVID CHARles DAVIDCHARLES JANES FcfASLEY lAMesPEASlfY t} Id.Jltle Taroet ae....lt le;adJli Sl.ru. 2·2.200 elp p.(Oject Expenditures'IS.lSudqet 100.00 26.5 A.IFE=ER.GE8:,ltCr<LALO 0 2.2,201 CQllstructionCh;angeOrderIncidem:e 2.00 RIF"PERGER.R.OJl!~O •2.3.202 f·larkout Accur:~c.y lOD.OO 100 c·ooi4r,eu.,HlCltAa 2.3.203 Pro-ject Closeout Time 9Q.(KI 231 RIPFERGER,~LD • --~-~I ~Finance I ~r--__......... 2 2 /.... 0 0 I •0 0 0 0 ,-/ Campi Ahead On Schd Behind Holtl No Rpls Not SIr! 10 Total \ I I I I I I I I I -------... Measures 6- 4 8 10 -_..._....- 10 Objectives o 0 Compl Ahead On ScM Behind Hold No Rpls Not SIr! 13 Total P AG E 4 / I I 12 I 10 8I6 I 4 I 2 I 0 I I " ~ I I t I StatiJs BELl.RITA 3.00 5.01 eEu.RIT>. 63.581 .TotgetaiiiUlfI.~~~" 97.00 97•.40 CAH.ey,ANOREA. .tSUi!230 BEU.IUTA 99.$0 99,99 HENO~R.Sor~tELAlNE 10MO 60.0 BEU.RITA Sa.CD 28 BEll;RITA 50.00 30 BELl.RITA 168.00 217.11 CUDll~,JMIES tCO,OO 100.00 CllOUF',lA.r>les 45,012 268 968 656 124 1.995 39 7 3.689 10.858 SY~l\Rene.waVReplacementR:ate (QlRt\~,..."e)3':'.OCl 42 DistributionSy5t:em loS's (QuaIServe) AnswerRate 08J.1 Cost perACCOUI,t (Qu~lSeNe) BillingA'c;curacy(QuaIServe) OvertintePercent~ge Se'NerRate.R.ankin1J Water Rate Rankino D~t Coveraoe RatiG (QuaISetve) Re~e,....e level Tille Total Residential VoIater Only Matcr Metcred Commercial and Publicly Owned Landscape,Agriculture,Construction Recycled Residential Sewer Commercial Sewcr <;choob Sewer ReSidential Water &Se\vcr Land Owners In ordcr to comply with the Prop 218 rcquirements,at thl'Dccel1l- bel'15th,2008 ml'cling the District held a Publtc Hearing.During this hcaring the mcmbcrs ofthe pubhc were able to share their COl1llllcnts related to the proposed rate changes.Any wntten comment'received al the District were also provided to the Board.In thiS way the Board \\'a~ rully in formcd ofthe customer's opini,'ns as they related to the rates prior to any action onthe phJposed rates. -Joc Beachem.Chtefof Fmancc 218 Process Completed -11le 218 notices wcrc mailed in October to all ofthe Otaycustomers.These notices infonlled cach cw,tomerofthe rale changes that were proposed.To avoid overly complicated notices, each type ofcustomer had acustomized noticetailored so that they would only rcceive intt1Jlmnion relevant to them.In the list below_showing the various notices,the total number ofnotices se!1l is signiIlc,mtly more than the J1llmber ofOtay customers.111is is because the District is also re- quired to send a noticeto all land owners even ifthey arc not customers. -~ Rate Testing:Staffhas been VClY focused on verifying that the new billing structure,ifapproved,will haveasmooth transition n1l0 the bill- ing system.With signiticanthelp from the IT depa11'llcnt the Finance staffhas been paralleling all the hilling cycles to identily any problems that might occur in the blliing system.TIllS testing has been vcry suc- cessful and staffanticipates a smoolh transition. 3,2.305 3.2,307 3.3.306 3.3.309 3.2.305 3,1.300 3.2.301 3.2.302 .3.2.303 3.2.304 Id' I I 1 1 I ) I I I I I 1 1 I ) 1 , J. Significant Achievements Credit Rating Upgrade:On rvlonday the 17th ofDecember 2008, Standards &Poor's notified the Distnctthat It was upgrading the Dis- trict's credit rating Ii-om AA-to AA.For many years the Dislrict had an A+rating and issued debt with that underlying rate.Over the past num- ber ofyears.Ihe District has been developing asan industry leader.With excellenticadcrsillp and management the District has devel- oped exceptional planning tools and [lolicies These fundamental im- provemCllts in the operations ofthe District were noticed and acknowl- edged by the rating agencies in February of2007 when Fitch,a rating agency up<.'raded the Distnct's credit rating li'OIll /1+to AA-.Shon!y aller Standards &Poor's also gave thc District a AA-.-!11is was a slgniti- cant rating change Illr the District as it moved the District hom the single A to the double A range.The Distnct has continued to demonstrate ex- ceptional leadership and managemcnt,recciving numerous technological, engineering.linanciaL and accounting awards.Less than 19 months after that last ratl11gs lIpgrnde,and with thc ongoing demonstration offorward thinking and ,killed managemcnt,tbc District has received its second credit ratmg upgrade III 19 months.'nle combined affect ofthese rating upgrades \\ill save the Otay Watcr District's customers millions ofdollars on the costs to bUild infrastructure.The D,stnct is proud ofits etlon,;to proVide outstanding scrvice to their customers and looks forward to con- tinul11g its record for exceptional service.I I Successful Payroll Year-End:Staffgeared lip Illr the payrollIyear-end.At the end ofeach year a signiticant crfort is made to organizeIandprepareallthenewtaxanddeductionint<mllation.This is a key part ofthc accounting system as all thiS infol11Jation is'linKed into the generalIledgerandbudgetingsystems.Also.central to that time ofyear is the ~preparation ofall tax documents sent to the state,red,vendors,and ~pl~l't'::.:..~ Ob]Id ObJullve leod St.luS 1.1.1.2 Expand a tr'oJe.detailed customer compl"int tracking and ALICIA ~IENDEZ-SCHD~cEf(ereportingsYstem. 1.1.2.1 Incoming calls -Streamline and document the District's ELAINE HENDERSON eincomingcustomerc,,11 processes. £v~i_u~te the 'llO~~..cost ~ffective arid__~ffi~ent processes 1.1.2.6 lsrid:~o:'ois~to.CC.m[nufii.~le__servi.ce.reJated issuesto ELAINE HEtlDERSON ecustomers',FOf'.exarilpl.e:E-"'"il,Taroet mail,door h~ri~r,J~\ci 2.1.1.2 De-velopthe long term financial plao.JOSEPHBEACHEf.\ 2.1.2.0 <=:6r\4:lIctii.r"tancial thr~,\'t-liS:S~$,5,rtl~n:~_!Qr:g~~llft~i wat~r )A~IES CUDllPt\';lIilab!Hl)i,,il1fJ_~tio,"a,n~'nth,e,l'.revenue -SOlir~e$~ 2.1.3.0 Re·calculate allCapacityand Annexation fees with New JOSEPH BEACHEMRehabilitation.and Repair'Plan: 2.2.1.1 :'~i.i:n:~ti!Y.~si§;iti~I'feestructtin!$and th;~~biliin9'SYstem;RITAeEU 2.2.1.2 iteducecomplexity of andsimplify rate !itrudure.ELAINE HEIIDERSor. .2.2.1.3 Evalu"t!!,droughtstage,rates .end,propose ~haltge5~RIT~,~.~U 2.2.1.4 Ev&luate and improve effectiveness ofbill (inCluding fees ELAINE HENDERSONforChulaVista"sewer billing). 3.2.3.3 Evaluateimplementing a fixed networkAutomated~llter ELAINE HENDERSONRe8dino~ J.2.S.3 Enhance AP toelectronicallypay bills.for frequent )OHN PRENDERGAST 0vendorsandroutinebills'and ma~imizethe usaofe·bills, '3.3.1.1 De:velop ond measure,c-ostper.uriitexpendituresan4 RITA eEU 0forecasts. r 1 I 1 1 ! 1 I 1 I l 1 20 2.5 15 2 ------.~ 15 -2 ------1.5 10 I---~---- 5 /~;- .....J..0.5000 0 ,0 0 0 0 0 0 I /0COmplAheadOnScMBehindHoldNoRplSNo!SIrt Campi Ahead On Schd Behind Hold No Rpls Not S1rt 19 Total 3 Total _____.-0: Measures , I I I I I ! I I J-- -...-......_-........ ~"",--..............~.......,.. I IT I~~-- PAG E 5 , I I I I I I I I I " ObJ4tdlve lead lnternctivc-Voict:Response4 .Enhancethe usefulness ofthe InteractweVoice.Response-for bettercustomerserviC8 across CYNTHIAAlCANTAf(A- t~e-Djstrict. ~.~tl~rd:~I:~fici~Vn~~~a~~t~~hc:n$~;~~~o~S~~~:~~~:~~~I~~;Auto THERESA KREJN8RING ~Ye~~g~"I~e~lf~~a~:~:ra~:e~::~:i~:tf~~~riCt'S ~et>site WIUIAN JENK)IIS E·Custome.r Account·Enhance thecustomer'seaseof<sceen topeTsonal;14!'d aCCQunt infonnation includinl;l \uleruse,SIitlMAlA SARJPAll1 ~ayment status,and historicaltrending. Promote:~~'d.encol,lr~~eleade.rs,hipopportuoitiesfor OistrietGEOffRE'y'STevENSstaffin~aler industry,committees, ;;:~u:~~::d;;P6~~~~American WaterWorks AS50ciaticn GEOfFREY STEVENS Id~T.....-t~;g"•coult '-"ad• _.... 4,1.400 Custom~,~$facti(lnwith website 77.00 D JENKlNS.WIWAl>1 0 4.3.401 Ne-t'NCrkA:"5il~tilit;·99.00 100 JEtOOIlSI \\'1WA)1 0 4.4.402 webSlte~ia 110C11).(10 120<8 JErlKUlS1~mw.Po'"0 ObJId 1.1.2.4 1.1.2.3 1,1.2,4 1.1,2.5 1,3.2.2 ;',2,2.2 3.2.2.5 3.2,),2 a.:i.3';4 ::1.2.3.5 3.2.3.6 3.2,5,1 1:1,.3.2.1 4.1.6,1 Eya,lu~iethejono:term'Yi&bllity ofEden financials and billing system: Enhance theintegration of In'ra$lnJd'ure"Ianagement Syslem,Edell,Cu.slomer In{ormationSysten"SupeNisory Conti()1 andDala ~uisition,Geographic Infomlation Syslem, Entl~nee l!)fistingCapital Prbject+~cl<jng~v.;t:e:nl, fntlance lhe District's data management,dataupdate process,lind data architectureinduding ente:rpriscstan~rd dllti'l.Update proct!'S$'or ensuring GIS d~tais alXUrate. OC,velop anddeploy the field wireliss'netw'O,r1<(orkey fa'cilitiris. Optimaeuse0'VoiceOverJntemet protocol andunified~e~saoil'l'g, ~pti'~~elh!=,",ie Qf $h~rePOi';t. Developoptimrzed fieldwork proce;sing using integrated technolcgy, A'3e5Sandimplementsecuritybest practicesfor~II Ot~y"~twor\(Sl.. In"esti~ate usingeleCtronic sigf'l~~un=$onstaffreports,.$hutdownplan";cQntn~ct$1m~gazincs,newsletters, reimbursements,project C:loseout,_etc...\.Ut,irI:ze SCAQAro c.alibratewatermodel. Upd~teOiflrict~w:ideFl.ecords.fo'anagemenlProgntm. Developinformation.systemssupport forassetn;anagementpfe;9rarti,,.'. GEOFFREYSTEVEns GEOFFREY STEVENS f.IINGZHAO WIllt~f.I JENKINS WIWAt>l JENKJrG S"AM~"SAA.1PAiU HItlG ZHA.O WILUAM JEr4KlUS WIlLlAN)ENKINS- '"JNG~AO YlllltAt-1 JENKlUS r1It1GZHAO Status 6 6 o o o o o ~ I J Significant Achievements Rccords Managemcnt: We have finalized the steps for implementing our Records Management application (AX)and revised the retention policy to work congruently with the new system.In order to keep the process moving forward.we have formed a records committee composed ofthe department secretaries who are currently working together to compile information required to categorize all types of files.In iHidition,the scanning project is completed as we have dcployed scan- ners to all departments. Wireless Project: The wireless broadband cOllnection to the Treatment Plant is in its final stages and close to completion.We are coor- dinating witb SCADA staff to extend the wireless broad- band to Regulatory and 30 Million Gallon Reservoir by June 30.2009. l"Iobile Platform: Selection ofthe field mobile deVIces (Panasonic F8 and F30 models)t\)r field staffand management has bcen fi- nalized. A\VWA Pecr Review: We have cxplored doing a brief Peer Rcview-Besl Prac- tices"evaluation with AWWA.It is likcly we will pro- ceed with some type ofsurvey for all staff in the Spring. SharePoint: We have implemcnted Share Point 111 Customer Service as the first step III updating our INET using technology to improve our billing process. I I -GeoffStevens.Chief Information Officer l _.---.._ _..--._-:t ...----....---.....,-----..,~~..........,.-----..-\. •~•~ooee , I I I I I I I I J --••o•••• - o 0.- No Rpls Not S1rt o tC05JJIJ B5t..85 'i'A!1tt$W4~Q:Jl£ 19~..OO:.t'5U7ti KREIN-BRinG,.O~LE -- S>J.Qo........,us,O<lUGL'!i 9O.Q~toe·)Q\~G~O ..'5.1E 9O.0!J tCOb)""lO~..."""OCtuw SO.DC laS V~C~~';EK'.,:'JJ...c:oe. t692.0l"1 e2l v.:to..A-'V!K.lI.CCi5 t-,9$!;iO.A~~~~~~·eOe .2-50 t~2.':'~?aA-'lEY...p.,CXJ5 ,,",,,,"lOll $TJlJJ(fft:..~y 3.5'0 o.D ~G~O~lf .tGaa.liO-Jt':;t io'.aR~.t'J;llf.fdt'liY li,ea ttOu:r,IWGU T....._..- o.~I;VACLA"~J~ 9.00 ~.tlJ VACLAVEKt,JO,!l,NHE Hold Measures 10 Ahead On Schd Behind 19 Total 5.2.$05 Direct Co:>t ofTreatment pel·r1GO (QuiiIServe) 5.2.5[i'6ci&f.1 Costper·r.lGP--'l'iaStaw~ter(QuaISe1'V~) 5.3.507 %.P"ls completed-fleetShop 5.3.508o;.~PMs compi~ted-Red.""atic"FJ~It! 5.3.509'%0FIols comj::leted~Fump/Electric Sedit::n 5.3.510 %£'''Is conipleted-Vat'lle.H.1nt.Program 5.3.511Valve E:lercisinqFf'l:lgrat1l 5.3,512 \'later OistribcJtion System Intagritv(Q.uals~e) 5.3.513 PI~nnedWaler Sel"'JiteOisruptionA.~te(Qu.,l~e) 5~3.S14-DrinkingWater C?~1J1lio5l1CeRate (qu~Ser.'e) 5,3.515 CollectionSystemInte.grity (Qu;,IServe) 5,3.516-'Fieplacem.mual re:?Jd ~eteiiihliti'autCl'fi~i~m-~.· 5.3.517 RecycledWa~erS.,..stem Integrity 5.2.503 ~lannedRecycled ',.l/aterf.1aintenMlCl!R:~ticin '$70..£0 7e HOLLY,Jt-CGEP; 5.2.504 Planned Wag,e'lf~l"~intenanceR~ti~in'$(Qu.a\S.,..,.)·n.(hl 85..6 KR.EI'f!8R1J''''G~OAlf' Id.lute 5.1.500Unpl~nnedDisruptions(QwiIS....~e) 5.1.501TechnicalQuality Ccmj:~tllt (QP,lll~l!I'Ve) Operations I 6 12 5 / 10 4 8 F 3 6 2 /4 -'2 0 0ComplAheadonSChdBetindHoldNoRplsNotS1rt Compl 7 Total PAG E 6 ____........f't'.' I I I I I I I I I I ObJld ObJeC-tive Lead Statui; 3.1.-1.4 Oeveklpe.nd implementa proactiveleakdetecriCln proQr4M to GAAYST.MLKER"duet.dl;triburio.n sy,temwaterloss. Developand implementTre;:!ltment"Planl Enhancements 63.1.2.,L including automation for"remote operation andshutdown,OALf KAElNi3ItIf.lG technology improvements,andupgrade of f~ciJitieJ. 3.2.1.2 E"xparld~m~ter(esting for 3"and laroerc..libration.nd TJJ.toTH'fKeeRANreplacemtmt"pr01;"ram. 3~2..1.3 Evaluateincreasingthe completion.schedule of Ois~rict·svalve RJCIlAR.OACU»~eactuation,valve rephl!eement,and air'lacDrOlOlrams. 3.2.3.1 OPlirnizc {undiOnaljty,bUSlne$$c.olj:t"inuity,HndYliidlh.and ute G~E PALO?•ofSCAO,A.. 3.7.5.4 fnh6tlce rd.'trackingand reportitto5'ystem.OOUGLAS AAttO~RS ~ OelJeJep•Heavy ~qu1pmel'jtC.pltal Replacementfin. ITEM9b Mid-Year Fiscal Year 2009 Strategic Plan and Performance Measures Update Please reference Attachment 2 "PowerPoint"posted to Otay Water District website. AGENDA ITEM 9c SUBMITTED BY:,~-W.O.lG.F.NO: .........-:~::-~./ APPROVED BY:Joseph R .·B~a~Kem:Chief Financial Officer (Chief) APPROVED BY:German Alvarez,Assistant General Manager (Asst.GM): TYPE MEETING:Regular Board STAFF REPORT MEETING DATE:April 1,2009 DIV.NO.All SUBJECT:To inform the Board of the various issues related to the potential drought rate increases and the standard annual rate increase GENERAL MANAGER'S RECOMMENDATION: To inform the Board of the various issues related to the potential drought rate increases and the standard annual rate increase. COMMITTEE ACTION: Please see Attachment A. PURPOSE: To inform the Board of the various issues related to the potential drought rate increases and the standard annual rate increase. ANALYSIS: Background Given the current information and discussions,it is likely that MWD will implement a Drought Stage II to be effective July 1st • Water allotments and corresponding penalties for water usage over the allotments may also be implemented.CWA mayor may not follow suit.In addition,it is expected that MWD and CWA will both implement their regular annual rate increase early. Instead of a January 1st implementation they are considering a September 1st implementation. The District is well positioned to react to the July 1st drought pricing as it has already approved drought pricing schedules through a 218 process.This gives the District the ability to react quickly -and implement drought pricing on July 1st if that is the desired course of action. The timing of the September 1st increase does not pose any significant challenge.While the District still needs to go through the 218 process,if the Board were to approve the budget by the June 3rd Board meeting,this gives staff adequate time to implement a change by September 1st • Timing of Annual Increase The District has always been sensitive to matching CWA's annual rate increases with timely District rate increases.This is motivated by the desire to maintain the debt coverage ratio at a targeted level without the need to spike rates to make up for lost time.The debt coverage ratio is a measure of how much net revenue is available to pay the annual debt obligations.The District's target of 150%requires that net revenues are at 150% of annual debt payments.Meeting the District's minimum debt coverage ratio is not only a binding obligation to the bond holders,but meeting a targeted level above that minimum is a key financial indicator used in the determination of the District's credit rating.In the May budget workshop and the June 3rd Board meeting,staff will be recommending that the District matches the timing of the annual rate increase from CWA. Timing of Drought Rates The timing of the drought rate implementation is not nearly as clear as the annual increase.There are a number of issues to consider in determining the timing and level of the drought rate implementation.These issues are equal in their significance and this staff report provides the opportunity to consider all the issues listed below: 1.Administrative factors 2.Customer education 3.Over allotment penalties 4.Financial risks 5.Sales volume uncertainty While each of these issues is discussed in the sections below, it is understood that the Board's primary concern is that the District maintains it financial stability.So,while administrative and customer factors are certainly important,the financial health of the District will be considered heavily in any recommendations brought to the Board.If a July 1st implementation date is desired,then a Board action at the May I' " l: il' i 6th Board meeting would be needed in order to notify customers in a timely manner. Administrative Factors There are various pros and cons to consider when evaluating the best timing of the drought rates.From a customer service perspective,dealing with customers would be much easier if there was only one combined rate increase.Two rate increases will require two notifications,two training sessions for staff, and two testing periods.Even though the opportunity for errors is twice as great,staff feels that the risks related to this are well managed.The additional cost is approximately $15,000 and four added weeks of staff time.Two rate increases would however,create some clarity as the notices would not be as complicated and the timing of the rate increases would coincide with the underlying events. Customer Education An informed and educated public is the primary challenge in overcoming the potential negative perceptions customers could form.This is a challenge that staff will be focused on as the communications are being developed for the rate increases, whether the increases are consolidated or separate.Carefully prepared notices would be able to educate the public on the reasons,timing,and amounts of the increases. Earlier implementation of the drought rates would promote added conservation and also allow staff to have two additional months of water usage data under higher rates.This information may be valuable as the District may be considering mid-year adjustments to the drought rates.Another positive for separate increases is that this option would be consistent with the messages put out by the media.A counter argument favoring one consolidated increase is that customers would have a longer time period of media exposure before the rate change,giving them time to adjust their usage and also time for the education efforts to create a more positive outlook on water conservation. Over Allotment Penalties The calculation of the penalties is as follows:Penalty 2 x Tier II water rates x Otay's share of the CWA overage. Currently,the Tier II water rate is projected to be approximately $850/aft.This means the price of water purchased over the allotment level would be approximately 3 times the cost of water purchased under the allotment level.The penalties will only be assessed to the agencies that exceed their allotment and ·only in the event that CWA exceeds its allotment from MWD. Knowing that Otay's costs for potable water are approximately 50%of the total potable operating budget,these penalties area significant change that must be considered carefully.Otay is expected to be notified soon about the amount of its annual allotment.This,in conjunction with the District's sales projections,will give staff an estimate of potential penalties and in the amount of sales variability it would take to incur penalties. Financial Risk Assessment The District has always maintained healthy reserves which protect it from the cash flow risk caused by budget fluctuations.In the event of a budget shortfall,the District may opt to use reserves and recuperate the reserves in the next budget cycle.The drought rates provide added flexibility however,they are not essential to manage the cash flow risk. Maintenance of the debt coverage ratio is much more sensitive to net revenues and therefore to the over allotment penalties. Unlike the management of cash flows above,the debt coverage ratio cannot use reserves to offset added costs or lower revenues. Looking at the upcoming years,lower sales will have the same impact that they have had in the past;they will generate modestly lower net revenues slightly affecting the debt coverage ratio.This modest impact is becuase the lost revenues are offset by the reduced cost of purchasing water.In the past, higher sales would have generated approximately $207/aft positive net revenue.This would generate a higher debt coverage ratio and a positive financial effect.Looking to the upcoming years,the impact of over allotment penalties will cause higher sales to create a net loss of approximately $1,519/aft or a $670,000 net loss for every 1%increase in actual sales over budgeted sales.It is expected that the budget will incorporate any anticipated penalties and therefore the debt coverage ratio will be insulated from these penalties; however,any sales over budget will have a direct negative impact on the debt coverage ratio. In the event of selling substantially more water than is budgeted,the drought rate pricing will be a critical tool to manage the financial risk. Budgeting Dynamic The impact of over projecting sales remains modestly negative while the impact of under budgeting sales has becgme substantial.This has significantly changed the dynamic of budgeting.For example,a 3%positive variance in the 2009 water sales would have swung the net revenues to the point where the bond covenants would not be met.This is a fairly tight model to work within and where the flexibility of the drought rates will be valuable.Staff will be monitoring sales closely in the upcoming years to anticipate the potential for unbudgeted penalties and will be making recommendations to implement adjustments to the drought pricing level,as needed. Because of the changed dynamic,when staff looks at the range of potential water sales,they will recommend a projection on the higher end of that range.This will incorporate a moderately higher level of penalties into the budget and rates (assuming allotted sales are lower than budgeted sales).It would reduce the risk of selling at higher levels than budgeted and therefore reduce the risk of unbudgeted penalties. The higher the allotment relative to budget,the less pressure to motivate added conservation.It is possible that the allotted sales will come in close,or even greater,than budgeted sales.At this level drought pricing may be considered unnecessary at the initial stages.Again,the monitoring of the sales volumes will be critical to ensure that the District is able to react in a timely manner and minimize the risk of net losses. Water Sales Projections Accurately projecting sales has become more important in this new budgeting dynamic.Accurate sales projections will narrow the band of potential water sales and minimize the potential for over or under collecting revenues.Unfortunately,the heightened need for accurate sales projections comes at a time when the reliability of sales projections is facing new challenges.Three significant changes add to the difficulty of this task. •Economic conditions add to the uncertainty of conservation and water sales. •Media and water agency outreach add to the uncertainty of water sales. •Rate increases will motivate customers to conserve,however due to the very recent implementation of these rates,the level of that conservation if fairly uncertain. FISCAL IMPACT: o Jan~2009 -12.4%general rate increase o Jan.2009 -rate study had varying impacts o Sept.2009 -CWA pending increase pote~tial for 15%to 20%increase To help offset the increased challenges in projecting sales, staff is not only using growth projections,rainfall projections,and historical usage data by class,but is also surveying large customer on usage.Staff has also developed more sophisticated reports to evaluate the most up-to-date usage information. Conclusion The need to meet the allocations is twofold.First,that the region is able to maintain its water supply,and second,so that the District can avoid substantial penalties.To accomplish the needed level of conservation,the District has already established Drought Stages and the Drought Stage pricing,with the expectation that these tools will be used,as necessary,to motivate conservation,fund conservation programs,and offset potential penalties. The timing of the implementation of drought pricing is being evaluated.Significant factors in the recommendation will be the District's water allotment,the projected water sales,and customer input. Timing of the annual CWA rate increase is currently anticipated to be September 1,2009.Staff will be recommending that the timing of the Otay annual rate increase match this timing in order to maintain the District debt coverage ratio and balance the budget without large fluctuations in the proposed rates. -----~~--~~~:g?:~:'//···7,,/(./' Informational only.No Impact STRATEGIC GOAL: Ensure financial health through formalized policies,prudent investing,and efficient operations. LEGAL IMPACT: General Manager Attachments: A)Committee Action Form B)Presentation SUBJECT/PROJECT: ATTACHMENT A To inform the Board of the various issues related to the potential drought rate increases and the standard annual rate increase COMMITTEE ACTION: This is an informational item only. NOTE: The "Committee Action"is written in anticipation of the Committee moving the item forward for board approval.This report will be sent to the Board as a committee approved item, or modified to reflect any discussion or changes as directed from the committee prior to presentation to the full board. C;\Documents and Settings\joeb\Local Settings\Temporary Internet Files\OLK8F\CommMtgTimingPotentRateInc040109.doc ITEM9c Informational Report Regarding the Timing of Potential Rate Increases Please reference Attachment 3 "PowerPoint"posted to Otay Water District website. AGENDA ITEM 10 STAFF REPORT TYPE MEETING: SUBMITTED BY: SUBJECT: Regular Board Meeting Mark Watton, General Manager General Manager's Report MEETING DATE: W.O.lG.F. NO: April 1,2009 N/A DIV. NO. N/A GENERAL MANAGER: FLAGSHIP PROJECTS: Update on the design of the 36-Inch Potable Water Pipeline from FCF #14 to Regulatory Site (CIP P2009)for the month of February 2009: •Otay Flow Control Facility No.14 Temporary Reconnection Contract with TC Construction has been signed and work for the first phase of the temporary reconnection has been coordinated with the San Diego County Water Authority (CWA).FCF #14 to be shut down for the planned upgrade between March I-July 31,2009.The LMSE will continue to receive water from FCF #8 until this upgrade is complete and the temporary reconnection is made by TC Construction. •Staff is coordinating with CWA to include their comments on the final plans where the 36-inch pipeline crosses CWA's aqueduct.In addition,CWA has been very helpful in processing three (3)Joint Use Agreements to establish rights where the 36-inch pipeline will be in their right- of-way. (Note:The District received the Encroachment Permit from Cal trans on March 5,2009 and the Advertisement for Bid was sent out on March 6,2009.A Pre-Bid Meeting was held on March 24,2009 and the Bid Opening is scheduled for April 9, 2009.) ADMINISTRATIVE SERVICES,INFORMATION TECHNOLOGY AND FINANCE: Administrative Services: Human Resources: •HR staff is working with our Benefit Broker and COBRA administrators to implement temporary revisions to the COBRA laws enacted by the American Recovery and Reinvestment Act signed by President Obama on February 17,2009.The new law is requiring an employer subsidy of 65%of the health plan costs.The subsidy is required for nine months for employees who were involuntary terminated from September 1,2008 through December 31, 2009.This subsidy is reimbursable to the employer through payroll tax or year-end tax credits. •New Hires -There were two new hires in the month of March:Confidential Secretary and Utility Services Manager. Safety &Security: •SDRMA Safety Education Conference -Ted Cudal (Safety and Security Administrator)and Jerry Munoz (utility Maintenance Supervisor)attended an SDRMA conference on March 17,2009. •Safety Training -Completed Fire Prevention Training for Operations'field employees on March 19,2009.The training was conducted by the San Miguel Fire Department. •Hazardous Materials Business Plan (HMBP)-Completed the updating of all HMBP plans.Plans have been posted on the "Y"Drive and will also be posted on the Inet. Purchasing and Facilities: •Dual Flush Toilet Valves Facilities Maintenance has begun installing dual flush toilet valves on the District's 39 toilet fixtures.The valves are designed to reduce water use by providing a lower flow of water for liquid waste (pull up on the handle)and a higher flow (push down on the handle)for solid waste.Signs with diagrams and instructions that depict the proper use of the valve have been installed in bathroom stalls. r r •Landscape Modifications The modify landscaping to increase 2 District safety and continues security to and reduce water consumption. customer and upper and lower removed and overgrown shrubbery area is being removed. Vegetation between the parking lots has been in the e~trance courtyard •There were 121 purchase orders processed in March 2009 for a total amount of $266,109.07. Water Conservation and School Education: • 4 th Annual Plant Sale at the Water Conservation Garden (renamed the Water Smart Plant Fair this year)on March 14 -District staff organized two water agency booths at this event,one promoting water agency incentive programs and the other was a children's booth.The District was well represented,with staff and Otay volunteers helping at the booths throughout the day.There was an estimated 2,237 attendees,which was 29%higher than last year's attendance of 1,740. •School Education Programs -The District received seven applications this year for the California Special District's Association scholarship.The District's top candidate will have an opportunity to win its scholarship along with one of the CSDA scholarships.In the past, the District received an average of five applications. In addition,Metropolitan's Traveling Art Exhibit was displayed at the District's offices the week of March 12- 19.Staff also sent out a third mailing promoting the free Garden tours.Two more Garden tours were conducted this month,and to date,20 Garden tours have been conducted for schools within the District. •The District sent out another 400 letters to its top single-family customers in March encouraging them to participate in our residential survey program.We had a response rate of 6%,which is about double the previous response rate when targeting residential surveys to our very top single family customers. •District staff participated in the Water Conservation Summit advisory committee as well as the California Urban Water Conservation Council's Plenary meeting and the CUWCC Residential Committee as well as the DWR's Urban Drought Workshop and their DWR AB 1420 Compliance Workshop.AB 1240 requires that DWR and other State funding agencies condition loans and grants for water management programs made to an urban water supplier on implementation of demand management measures. 3 •Water Conservation:FY09 to-date vs.FY08 -Potable water use is down by approximately four percent to date this fiscal year as compared to the first-eight months of fiscal year 2008.The Water Authority allocation numbers are expected very soon and the calculation will align with the official Water Authority allocation methodology at that time.The District is currently using this number as an indication as to how well it is doing with regard to the 10%voluntary 20 Gallon Challenge target. Infor.mation Technology and Strategic Planning: •IT staff will deliver a new web based system designed to track customer complaints and issues the first week of April.The system will allow all staff to share information about customer issues and to automate responses to customers to automatically generate letters, emails,or return phone calls.In addition,it will link customer complaints to their billing history to provide better functionality to deal with customer issues. •IT is working with Customer Service to improve the process of tracking and reporting meter reading statistics and to improve the change out process of manual to automated meters.A task force is developing a prioritized list of improvements. •IT staff are training Engineering staff in both Inspection and Survey sections for use of the IMS system. Survey will begin using the system for timekeeping this week and expand to daily reporting in the next few weeks. This step is the first in the process of transitioning to being "live"on IMS for these sections in Engineering. •IT staff is meeting with all of the departments to implement the new records management system.A team of administrative workers from all departments is reviewing the new user interface prior to full implementation. Scanning of the existing records in the records room is almost complete.Final requirements for each department are being finalized as the document schedules are being reviewed one last time before the system is finalized. The vendor (IKON)is customizing the user interface. •Staff completed the mid-year strategic plan reporting to two Board committees in March.Results are positive meeting both our strategic objectives and performance measure targets.Staff reviewed the results with the 4 Senior Team as well.As a result,we will be redoing our performance graphs to make them easier to read and interpret. •Staff is hosting a site visit for the Eastern Municipal Water District to discuss how Otay's GIS system is being utilized at the District. •Staff submitted an article to "GeoSpatial News"at their request regarding how Otay is deploying an enterprise GIS solution. •Geoff Stevens will be attending in March a Gartner Group Conference on utilizing systems to enhance business process improvement. Finance: CWA/MWD Drought Rate Increases -MWD and CWA are both considering a Stage II drought to become effective on July 1st.The exact timing will not be certain until after MWD's April 7th Board meeting.The District is well positioned to adjust its rates in response,as the District already has approved drought stage rates that can be implemented at the Board's discretion.While an action to implement the District's drought pricing does not require another 218 hearing,a notice to customers would be given in the May/June bills.This helps to insure that no customer would be caught off guard.If MWD and CWA take action to implement a Drought Stage II on July 1st ,then staff will bring forward proposed drought rates at either the May Board meeting or the May Budget Workshop depending on the Board's desired implementation date. •CWA/MWD Annual Rate Increase MWD and CWA are both considering moving their normal annual rate increases from January 1st to September 1st .This action is not certain and will not be set until the April 7th MWD Board meeting.If in the event this implementation date is moved,Otay is well positioned to respond.Staff has revisited the budget timeline to ensure the District could react in kind.Ma tching the timing of the rate increase would be necessary in order to meet the obligation to the bond holders on the relative level of revenues to expenses.Maintaining the District's bond covenants is critically important as the District intends to issue another sizable amount of debt in FY 2010.If MWD and CWA take action to implement a September 1st rate 5 increrrse,the timing of the rate addressed in the May Budget Workshop. increase can be •Revisions to the Drought Rate Increase --Wi th the change in economic conditions,staff will be evaluating how the drought pricing may be modified.Much of the uncertainty in water sales was focused on the question of water supply and drought motivated conservation.With the ongoing and serious economic problems,staff believes that much of the conservation that will be achieved will not reverse itself in the event of a drought reversal. The economic challenges will continue to motivate significant conservation.This reduction in water sales motivated by economic factors may be rolled out of the drought rates and into the regular rates in order to keep the District's rate structure aligned with the risks. •Pass-Through Ordinance Staff and legal counsel have reviewed the option to pass any CWA and MWD increases through to customers without annual 218 notices and believe this option is available to the District.It can be done via a single five-year pass-through 218 notice and hearing.This provides significant flexibility to the District to react to CWA and MWD increases.The District would continue to notice all customers of increases but the notice process would be much less time sensi tive and the wording much less onerous.Numerous agencies have already implemented,or are about to implement,this five-year pass-through 218 notice. •Five-Year 218 Notice for Otay Rates Staff and legal counsel have reviewed the option to do a five-year 218 notice for the non-pass through rates.Just as in the last bulleted item,the objective is to prepare one 218 notice and hearing to cover the next five years.This gives the District greater flexibility and reduces costs while still complying with the 218 requirements.This option would need to set a "not to exceed"limit to the annual increase.Only if the increase exceeded the stated limit would an additional 218 notice be required. Staff is still looking into this matter to ensure it is a viable option and will bring before the Finance, Administration and Communications Committee for direction. The financial reporting for February 28,2009 is as follows: •For are the eight months total revenues of 6 ended February 28,2009,there $43,525,517 and total expenses of -$41,776,288. $1,749,230. The revenues exceeded expenses by ,JPi .-The financial reporting for investments for February 28, 2009 is as follows: •The market value shown in the Portfolio Summary and in the Investment Portfolio Details as of February 28, 2009 total $80,075,895.73 with an average yield to maturity of 2.558%.The total earnings year-to-date are $1,725,097.66. ENGINEERING AND WATER OPERATIONS: Engineering: •850-4 Reservoir -Spiess Construction has begun placing and welding the steel for the reservoir.The reservoir is for increased capacity in the 850 Pressure Zone,as required by the 2002 Water Resource Master Plan.This project is expected to be completed in June 2009.This project is on schedule and on budget.(P2191) •20-Inch Recycled Pipeline Conversion -ARB,Inc. continues with the conversion of a 20-inch potable pipeline to a recycled pipeline in Chula Vista within the District's use area.The 20-inch converted line is now on-line and in service.Project is 96%complete and is expected to be completed in April 2009.This project is on schedule and total expenditures will not exceed the CIP budget.(R2081) •RWCWRF Forcemain/Air Vac and Road Improvement Project - Arrieta Construction has completed the installation of the remaining air/vacs on the RWCWRF forcemain.The project is complete and in the closeout process.The project was completed on schedule and total expenditures will not exceed the CIP budget.(R2086) •1296-3 Reservoir -RSH,a subcontractor of Natgun Corporation,has begun clearing and grubbing the site for construction of the reservoir.The reservoir is for increased capacity in the 1296 Pressure Zone,as required by the 2009 Master Plan.This project is on budget and expected to be completed in February 2010.(P214 3) 7 •1485-1 Pump Station Replacement -SCW Contracting has begun relocating the existing generator and clearing a portion of the site to begin construction_of the new pump station.The existing pump station is exposed to the elements and is at the end of its useful life.The new pump station will be enclosed,provide more efficient pumps and provide for expansion when demands increase in the 1485 zone.The project is on budget and expected to be completed in February 2010.(P21 72) •North District Recycled Water Regulatory Compliance System Development Project,Phase I Concept Study -Sweetwater Authority staff provided the District with a letter detailing their comments regarding the North District Study.These comments are included in an informational report to the Board with a request for board action for direction to staff.(R2089) •Water Resources Master Plan Program Environmental Impact Report (PEIR)-The District has received the first draft of the PEIR from PBS&J.Staff is working with PBS&J to ensure that the PEIR is a comprehensive document that will streamline the CEQA process for the upcoming CIP projects included in the WRMP.(CIP 00210) •For the month of February 2009,the District sold 9 meters (9.5 EDUs)generating $51,415 in revenue.Accumulated revenue through February 28,2009 was $1,309,657 for 83 meters (268.5 EDUs).Projection for this period was 224 meters (346.3 EDUs)with budgeted revenue of $1,893,733. Projected revenue from July 1,2008 through June 30,2009 is $2,840,600. •The following table summarizes Engineering's Project purchases and change orders issued during the period of February 1 thru February 28,2009 that were within Staff signatory authority: 8 -Contractor/ Date Action Amount Consultant Project Industrial Waste 02/03/09 Check $1,000 City of Chula Vista Permit for 450-1 Request Recycled Reservoir (P1253) Ralph W.Chapman Water Recycling Arrieta Facility Air/Vac 02/05/09 C.O.#1 $21,500 Construction Replacements and Access Road Improvements (R2086) County of San Permit processing Check and renewal fees02/05/09 Request $1,643 Diego,Air for Engine #43PollutionControl(P1253) Check 36-Inch Pipeline 02/12/09 Request $1,760 City of EI Cajon Encroachment Permit(P2009) Water qperations: •San Diego County Water Authority (SDCWA)conducted a partial treated water shutdown beginning on February 8, 2009 and concluded on February 18,2009.Staff was prepared and maintained 100 percent service levels to all our customers. •During the SDCWA shutdown,and with the consent of Mexican representatives,flows to Mexico were suspended on February 6,2009 and resumed on February 19,2009. •In the month of February,2009 there were 17 new potable Automated Meter Reading (AMR)meters installed,four new recycled AMR meters installed,and 100 meters were retrofitted to AMR meters.One AMR meter was pulled and the account closed. •As of March 2,2009 there was a total of 23,075 3-G Master Meter radio-read units installed. •Total number of potable water meters is 47,893. 9 •Recycl~d water consumption for the month of February is as follows: Total consumption was 149 acre-feet or 48,542,208 gallons and the average daily consumption was 1,733,650 gallons per day. Total number of recycled water meters is 645. Total recycled water consumption to date for FY 2009 is 3215.4 acre-feet. •Wastewater flows for the month of February were as follows: • • • • • Total basin flow,gallons per day:1,976,000. Spring Valley Sanitation District Flow to Metro, gallons per day:656,000. Total Otay flow,gallons per day:1,320,000. Flow Processed at the Ralph W.Chapman Water Recycling Facility,gallons per day:176,581. Flow to Metro from Otay Water District,gallons per day:1,144,000 . For the month of February there was one new wastewater connection;total EDUs is 6,070. 1Vt OJ~jlA)~--=f-kt-+--/_ General Manager ~ G:\UserData\DistSec\WINWORD\STAFRPTS\GM Report 4-1-09.doc 10 F:lMORPT/FS2009-0209 AGENDA ITEM 10 3/23/2009 4:42 PM OTAY WATER DISTRICT INVESTMENT PORTFOLIO REVIEW FEBRUARY 28,2009 INVESTMENT OVERVIEW &MARKET STATUS: The federal funds rate has remained constant for the last 3-months.On December 16th,at the Federal Reserve Board's regular scheduled meeting,the federal funds rate was lowered from 1.00%to "a target range ofbetween Zero and 0.25%"in response to the nation's ongoing financial crisis,as well as banking industry pressure to ease credit and stimulate the economy.This marked the ninth reduction in a row since September 18,2007,when the rate was 5.25%.They went on to say:"The Committee anticipates that weak economic conditions are likely to warrant exceptionally low levels ofthe federal funds ratefor some time."There were no further changes made to the federal funds rate at the Federal Reserve Board's subsequent regular scheduled meeting,held on March 18,2009. Despite the large drop in available interest rates,the District's overall effective rate ofreturn on at February 28th was 2.82%.At the same time the LAIF return on deposits has also dropped over the last several months,reaching an average effective yield of 1.87%for the month ofFebruary 2009.Based on our success at maintaining a competitive rate ofreturn on our portfolio during this extended period ofinterest rate declines,no changes in investment strategy are being considered at this time. In accordance with the District's Investment Policy,all District funds continue to be managed based on the objectives,in priority order,ofsafety,liquidity,and return on investment. PORTFOLIO COMPLIANCE:February 28,2009 Investment 8.01:Treasury Securities 8.02:Local Agency Investment Fund (Operations) 8.02:Local Agency Investment Fund (Bonds) 8.03:Federal Agency Issues 8.04:Certificates ofDeposit 8.05:Short-Term Commercial Notes 8.06:Medium-Term Commercial Debt 8.07:Money Market Mutual Funds 8.08:San Diego County Pool 12.0:Maximum Single Financial Institution State Limit 100% $40 Million 100% 100% 30% 25% 30% 20% 100% 100% Otay Limit 100% $40 Million 100% 100% 15% 15% 15% 15% 100% 50% Otay Actual o $14.00 Million 1.84% 45.14% 3.86% o 2.51% o 25.65% 3.44% Performance Meas,u~re F-12 Return on Investment Target:Meet or Exceed 100%of LAIF Oct FY09 Nov FY09 Dec FY09 2nd Qtr Jan FY09 Feb FY09FY09 2.71 2.57 2.35 2.54 2.05 1.87 3.28 3.34 3.08 3.23 2.78 2.82 0.57 0.77 0.73 0.69 0.73 0.95 4.00 3.50 In..c 3.00CDE..2.50In CD>c 2.00-c 0 1.50c~::s 1.00..CDa:: 0.50 0.00 4th Qtr 1st Qtr FY08 FY09 LAIF 3.11 2.78 Otay 3.59 3.40 o Difference 0.48 0.62 Month I LAIF.Dtay D Difference I Otay Water District Investment Portfolio:02/28/09 7.290/0 45.04% o Banks (Passbook/Checking/CD)•Pools (LAIF &County)[]AgencIes &Corporate Notes OTAY Portfolio Management Portfolio Summary February 28,2009 Investments Corporate Notes FederalAgency Issues-Callable Certificates of Deposit -Bank LocalAgency InvestmentFund (LAIF) San Diego County Pool Investments Par Market Book %of Days to YTM YTM Value Value Value Portfolio Term Maturity 360 Equiv.365Equiv. 2,000,000.00 2,015,640.00 2,019,412.05 2.62 1,111 640 1.973 2.000 36,000,000.00 36,107,380.00 35,998,798.97 46.74 836 595 3.166 3.210 3,079,108.00 3,079,108.00 3,079,108.00 4.00 373 321 2.794 2.832 15,473,286.96 15,519,914.34 15,473,286.96 20.09 1 1 1.843 1.869 20,455,230.48 20,615,043.63 20,455,230.48 26.56 1 1 2.049 2.077 77,007,625.44 77,337,085.97 77,025,836.46 100.00%435 308 2.558 2.593 Cash Passbook/Checking (not included in yield calculations) Total Cash and Investments Total Earnings Current Year Average Daily Balance Effective Rate of Return 2,738,809.76 79,746,435.20 February 28 Month Ending 171,737.26 79,500,319.59 2.82% 2,738,809.76 80,075,895.73 Fiscal Year To Date 1,725,097.66 81,378,888.69 3.18% 2,738,809.76 79,764,646.22 435 308 0.329 2.558 0.333 2.593 I hereby certify that the investments contained in this report are made in accordance with the District Investment Policy Number 27 adopted by the Board ofDirectors on January 19,2000.The market value information provided b Interactive Data Corporation.The investments provide sufficient liquidity to meet the cash flow requirements of the District forthe next sixmonths ofexpenditures. Run Date:03/23/2009 -09:48 Portfolio OTAY AP PM (PRF]M1)SymRepI6.41.200 Report Ver 5.00 OlAY Portfolio Management Portfolio Details -Investments February 28,2009 Page 2 Average Purchase CUSIP Investment#Issuer Balance Date Corporate Notes 36962G2S2 2044 General ElectricCapital 11/16/2007 Subtotal and Average 2,019,887.45 Local Agency Investment Fund (LAIF) LAIF 9001 STATE OF CALIFORNIA LAIF COPS07 9009 STATE OF CALlFO:....-R_N_IA _ California Bank &Trust Neighborhood Nati,;,.o_na:....I_B.....a_nk _ Federal Farm Credit Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Mortgage Federal Home Loan Mortgage Federal National Mortage Assoc Federal National Mortage Assoc Federal National Mortage Assoc Federal National Mortage Assoc Federal National Mortage Assoc Federal National Mortage Assoc Stated YTM Days to Maturity ParValue MarketValue Book Value Rate Moody's 360 Maturity Date 2,000,000.00 2,015,640.00 2,019,412.05 5.000 Aaa 1.973 640 12101/2010---------- 2,000,000.00 2,015,640.00 2,019,412.05 1.973 640 2,000,000.00 2,004,380.00 2,000,000.00 3.180 3.136 767 04/07/2011 2,000,000.00 2,000,620.00 2,000,000.00 3.020 2.979 369 03/05/2010 2,000,000.00 2,002,500.00 2,000,000.00 3.250 3.205 754 03/25/2011 2,000,000.00 2,005,000.00 2,000,000.00 3.150 3.107 774 04/14/2011 2,000,000.00 2,004,380.00 2,000,000.00 2.900 2.860 592 10/14/2010 2,000,000.00 2,006,260.00 2,000,000.00 3.100 3.058 607 10129/2010 2,000,000.00 2,004,380.00 2,000,000.00 3.650 3.598 394 03/3012010 2,000,000.00 2,003,760.00 2,000,000.00 3.500 3.452 579 10101/2010 2,000,000.00 2,006,880.00 2,000,000.00 4.000 3.945 957 10/14/2011 2,000,000.00 2,004,380.00 2,000,000.00 3.400 3.353 32 0410212009 2,000,000.00 2,013,020.00 2,000,000.00 3.625 3.575 823 06/0212011 2,000,000.00 1,995,540.00 2,000,000.00 2.000 1.973 719 02118/2011 2,000,000.00 2,006,260.00 1,999,478.75 3.000 2.989 423 04/28/2010 2,000,000.00 2,007,500.00 2,000,000.00 3.100 3.058 437 05/1212010 2,000,000.00 2,011,260.00 1,999,320.22 3.600 3.570 809 05/19/2011 2,000,000.00 2,011,880.00 2,000,000.00 3.265 3.220 466 06/10/2010 2,000,000.00 2,019,380.00 2,000,000.00 4.000 3.945 488 07/0212010 2,000,000.00 2,000,000.00 2,000,000.00 2.000 1.973 712 02/11/2011 36,000,000.00 36,107,380.00 35,998,798.97 3.166 595 79,108.00 79,108.00 79,108.00 3.180 3.180 327 01/2212010 1,000,000.00 1,000,000.00 1,000,000.00 3.150 3.150 284 12/1012009---------- 1,079,108.00 1,079,108.00 1,079,108.00 3.152 287 14,003,080.09 14,045,277.13 14,003,080.09 1.869 1.843 1,470,206.87 1,474,637.21 1,470,206.87 1.869 1.843 15,473,286.96 15,519,914.34 15,473,286.96 1.843 Portfolio OTAY AP PM (PRF_PM2)SymRept6.41.200 ReportVer.5.00 "'~'-'".c==."",:",,,:,:-:-~?,:,,:.;o.:~_~~,=,_~ 04/07/2008 03/05/2008 03/25/2008 04/14/2008 04/14/2008 04/29/2008 06/30/2008 10/01/2008 10/14/2008 1010212008 06/0212008 02118/2009 04/28/2008 05/1212008 05/19/2008 06/10/2008 07/0212008 02/11/2009 01/2212008 12111/2008 07/01/2004 03/07/2007 1,079,108.00 38,855,909.40 17,394,715.53 Subtotal and Average Subtotaland Average Subtotaland Average Federal Agency Issues-Callable 31331YB74 2073 3133XPX90 2067 3133XQF23 2071 3133XQJ78 2072 3133XQMC3 2074 3133XQUX8 2075 3133XRNM8 2083 3133XS6Q6 2086 3133XSCCO 2088 3133XSFC7 2089 3128X7TT1 2079 3128X8JA1 2092 3136F9LP6 2076 3136F9NB5 2077 31398ARD6 2078 3136F9SA2 2080 3136F9VVV1 2085 3136FHAA3 2091 Certificates of Deposit -Bank 205003183 2066 1005581024 2090 Run Date:03/19/2009 -11:19 OTAY Portfolio Management Portfolio Details -Investments February 28,2009 Page 3 Stated YTM Days to Maturity BookValue Rate Moody's 360 Maturity Date 20,455,230.48 2.077 2.049 20,455,230.48 2.049 77,025,836.46 2.558 308 Average Purchase Balance Date Par Value MarketValue 07/01/2004 20,455,230.48 20,615,043.63 17,776,659.05 20,455,230.48 20,615,043.63 79,500,319.59 77,007,625.44 77,337,085.97 Issuer Total and Average San Diego County _ Subtotal and Average Investment#CUSIP San Diego County Pool SD COUNTY POOL 9007 Run Date:03123/2009 -09:48 Portfolio OTAY AP PM (PRF_PM2j SymRept6.41.200 OTAY Portfolio Management Portfolio Details -Cash February 28,2009 Average Purchase CUSIP Investment#Issuer Balance Date Par Value Union Bank UNION MONEY 9002 STATE OF CALIFORNIA 07/01/2004 2,040,06513 PEnYCASH 9003 STATE OF CALIFORNIA 07/01/2004 2,800.00 UNION OPERATING 9004 STATE OF CALIFORNIA 07/01/2004 671,739.56 PAYROLL 9005 STATE OF CALIFORNIA 07/01/2004 24,205.07 UNION IOC 9008 STATE OF CALIFORNIA 05/01/2006 0.00 Average Balance 0.00 Total Cash and Investmentss 79,500,319.59 79,746,435.20 Run Date:0312312009 -09:48 MarketValue 2,040,065.13 2,800.00 671,739.56 24,205.07 0.00 80,075,895.73 Page 4 Stated YTM Days to Book Value Rate Moody's 360 Maturity 2,040,065.13 0.200 0.197 2,800.00 0.000 671,739.56 0.752 0.742 24,205.07 0.000 0.00 4.500 4.438 79,764,646.22 2.558 308 Portfolio OTAY AP PM (PRF]M2)SymRept6.41.200 olAY Activity Report Sorted By Issuer July 1,2008 -February 28,2009 CUSIP Investment #Issuer Percent of Portfolio Par Value Beginning Balance Current Transaction Rate Date Purchases or Deposits Par Value Redemptions or Withdrawals Ending Balance Issuer:STATE OF CALIFORNIA Subtotal and Balance Subtotal and Balance IssuerSubtotal 22.838% Local Agency Investment Fund (LAIF) LAIF 9001 STATE OF CALIFORNIA LAIF COPS07 9009 STATE OF CALIFORNIA 2,738,809.76 15,473,286.96 18,212,096.72 0.200 56,079,671.43 54,049,623.23 0.752 3,377,548.83 4,248,217.30 2,688.53 2,860.72 1,579,602.22 59,459,908.79 58,300,701.25 1.869 53,564,598.30 50,350,000.00 1.869 30,552.09 0.00 12,228,136.57 53,595,150.39 50,350,000.00 13,807,738.79 113,055,059.18 108,650,701.25 STATE OF CALIFORNIA STATE OF CALIFORNIA STATE OF CALIFORNIA 9002 9004 9005 Union Bank UNION MONEY UNION OPERATING PAYROLL Issuer:California Bank &Trust Certificates of Deposit-Bank Subtotaland Balance 79,108.00 79,108.00 Issuer Subtotal 0.099%79,108.00 0.00 0.00 79,108.00 Issuer:FANNIE MAE Federal Agency Issues-Callable 31398AMX7 2064 FANNIE MAE 3.000 02119/2009 0.00 2,000,000.00 Subtotaland Balance 2,000,000.00 0.00 2,000,000.00 0.00 IssuerSubtotal 0.000%2,000,000.00 0.00 2,000,000.00 0.00 Issuer:Federal Farm Credit Bank Federal Agency Issues-Callable Subtotal and Balance 2,000,000.00 2,000,000.00 Run Date:03123/2009 -09:49 Portfolio OTAY AP DA (PRF_DA)SymRept6.41.200 Report Ver.5.00 OTAY Activity Report Page 2 July 1,2008-February 28,2009 Par Value Par Value Percent Beginning Current Transaction Purchases or Redemptions or Ending CUSIP Investment#Issuer ofPortfolio Balance Rate Date Deposits Withdrawals Balance IssuerSubtotal 2.508%2,000,000.00 0.00 0.00 2,000,000.00 Issuer:Federal Home Loan Bank Federal Agency Issues-Callable 3133XLTL7 2037 Federal Home Loan Bank 5.550 07/30/2008 0.00 3,000,000.00 3133XMX71 2042 Federal Home Loan Bank 4.500 08/14/2008 0.00 2,000,000.00 3133XN6X2 2045 Federal Home Loan Bank 4.500 08/20/2008 0.00 2,000,000.00 3133XNP52 2057 Federal Home Loan Bank 4.375 09/17/2008 0.00 2,000,000.00 3133XNS42 2058 Federal Home Loan Bank 4.250 12118/2008 0.00 2,000,000.00 3133XNPR4 2059 Federal Home Loan Bank 4.350 12124/2008 0.00 1,800,000.00 3133XPDR2 2062 Federal Home Loan Bank 3.060 01/29/2009 0.00 2,000,000.00 3133XPDSO 2063 Federal Home Loan Bank 3.250 01/30/2009 0.00 2,000,000.00 3133XPWL4 2065 Federal Home Loan Bank 3.000 02/26/2009 0.00 2,000,000.00 3133XPZN7 2068 Federal Home Loan Bank 3.350 09/03/2008 0.00 1,905,000.00 3133XQC91 2070 Federal Home Loan Bank 3.125 12117/2008 0.00 2,000,000.00 3133XRK74 2084 Federal Home Loan Bank 3.500 12/30/2008 0.00 2,000,000.00 3133XS6Q6 2086 Federal Home Loan Bank 3.500 10/01/2008 2,000,000.00 000 3133XSDGO 2087 Federal Home Loan Bank 3.650 10/02/2008 2,000,000.00 0.00 3133XSDGO 2087 Federal Home Loan Bank 01/0212009 0.00 2,000,000.00 3133XSCCO 2088 Federal Home Loan Bank 4.000 10/14/2008 2,000,000.00 0.00 3133XSFC7 2089 Federal Home Loan Bank 3.400 10/0212008 2,000,000.00 0.00 Subtotal and Balance 36,705,000.00 8,000,000.00 26,705,000.00 18,000,000.00 IssuerSubtotal 22.572%36,705,000.00 8,000,000.00 26,705,000.00 18,000,000.00 Issuer:Federal Home Loan Mortgage Federal Agency Issues-Callable 3128X7YG3 2082 Federal Home Loan Mortgage 4.750 12/26/2008 0.00 2,000,000.00 3128X8JA1 2092 Federal Home Loan Mortgage 2.000 02118/2009 2,000,000.00 0.00 Subtotal and Balance 4,000,000.00 2,000,000.00 2,000,000.00 4,000,000.00 Issuer Subtotal 5.016%4,000,000.00 2,000,000.00 2,000,000.00 4,000,000.00 Issuer:Federal National Mortage Assoc Federal Agency Issues-Callable 31398AKSO 2060 Federal National MortageAssoc 4.500 01/07/2009 0.00 2,000,000.00 Portfolio OTAY AP Run Date:03/2312009 -09:49 DA (PRF_DA)SymRept 6.41.200 Report Ver.5.00 OTAY Activity Report Page 3 July 1,2008 -February 28,2009 Par Value Par Value Percent Beginning Current Transaction Purchases or Redemptions or Ending CUSIP Investment#Issuer ofPortfolio Balance Rate Date Deposits Withdrawals Balance Issuer:Federal National Mortage Assoc Federal Agency Issues-Callable 31398ANH1 2069 Federal National Mortage Assoc 3.250 02/25/2009 0.00 2,000,000.00 3136F9TS2 2081 Federal National Mortage Assoc 3.500 09/25/2008 0.00 2,000,000.00 3136F9WV1 2085 Federal National Mortage Assoc 4.000 0710212008 2,000,000.00 0.00 3136FHAA3 2091 Federal National Mortage Assoc 2.000 02111/2009 2,000,000.00 0.00 Subtotaland Balance 14,000,000.00 4,000,000.00 6,000,000.00 12,000,000.00 Issuer Subtotal 15.048%14,000,000.00 4,000,000.00 6,000,000.00 12,000,000.00 Issuer:General Electric Capital Corporate Notes Subtotal and Balance 2,000,000.00 2,000,000.00 IssuerSubtotal 2.508%2,000,000.00 0.00 0.00 2,000,000.00 Issuer:Neighborhood National Bank Certificates ofDeposit -Bank 1002812475 2061 Neighborhood National Bank 4.850 12/13/2008 0.00 1,000,000.00 1005581024 2090 Neighborhood National Bank 3.150 12/11/2008 1,000,000.00 0.00 1006200563 2096 Neighborhood National Bank 2.600 02105/2009 2,000,000.00 0.00 Subtotal and Balance 1,000,000.00 3,000,000.00 1,000,000.00 3,000,000.00 IssuerSubtotal 3.762%1,000,000.00 3,000,000.00 1,000,000.00 3,000,000.00 Issuer:San Diego County San Diego County Pool SD COUNTY POOL 9007 San Diego County 2.077 10,278,130.99 2,000,000.00 Subtotal and Balance 12,177,099.49 10,278,130.99 2,000,000.00 20,455,230.48 IssuerSubtotal 25.650%12,177,099.49 10,278,130.99 2,000,000.00 20,455,230.48 , Total 100.000%87,768,946.28 140,333,190.17 148,355,701.25 79,746,435.20 Run Date:03123/2009 -09:49 Portfolio OTAY AP DA (PRF_DA)SymRept6.41.200 ReportVer.5.00 OTAY GASB 31 Compliance Detail Sorted by Fund -Fund July 1,2008 -February 28,2009 Adjustment in Value Investment Maturity Beginning Purchase Addition Redemption Amortization Change in Ending CUSIP Investment#Fund Class Date Invested Value ofPrincipal to Principal ofPrincipal Adjustment MarketValue Invested Value Fund:Treasury Fund LAIF 9001 99 Fair Value 10,787,944.73 0.00 264,598.30 264,598.30 0.00 42,734.10 14,045,277.13 UNION MONEY 9002 99 Amortized 10,016.93 0.00 307.68 307.68 0.00 0,00 2,040,065.13 PETTY CASH 9003 99 Amortized 2,800.00 0.00 000 0.00 0.00 0.00 2,800.00 UNION OPERATING 9004 99 Amortized 1,542,408.03 0.00 12,077.92 882,746.39 0.00 0.00 671,739.56 PAYROll 9005 99 Amortized 24,377.26 0.00 0.00 172.19 0.00 0.00 24,205.07 SD COUNTY POOL 9007 99 FairValue 12,219,100.73 0.00 278,130.99 278,130.99 0.00 117,811.91 20,615,043.63 UNION IOC 9008 99 Amortized 0.00 0.00 000 0.00 0.00 0.00 0.00 LAIFCOPS07 9009 99 Fair Value 1,439,583.11 0.00 30,552.09 0.00 0.00 4,502.01 1,474,637.21 3133XlTl7 2037 99 Fair Value 07/30/2010 3,006,562.50 0.00 0.00 3,000,000.00 0.00 -6,562.50 0.00 3133XMX71 2042 99 Fair Value 08/14/2009 2,004,375.00 0.00 000 2,000,000.00 0.00 -4,375.00 0.00 36962G2S2 2044 99 Fair Value 12101/2010 2,051,704.10 0.00 000 0.00 0.00 -36,064.10 2,015,640.00 3133XN6X2 2045 99 FairValue 08/20/2010 2,004,375.00 0.00 0.00 2,000,000.00 0.00 -4,375.00 0.00 3133XNP52 2057 99 FairValue 09117/2010 2,006,250.00 0.00 0.00 2,000,000.00 0.00 -6,250.00 0.00 3133XNS42 2058 99 FairValue 0611812010 2,011,250.00 0.00 0.00 2,000,000.00 0.00 -11,250.00 0.00 3133XNPR4 2059 99 FairValue 12124/2010 1,810,687.50 0.00 0.00 1,800,000.00 0,00 -10,687.50 0.00 31398AKSO 2060 99 FairValue 01/07/2011 2,012,500.00 0.00 0.00 2,000,000.00 0,00 -12,500.00 0.00 1002812475 2061 99 Amortized 12113/2008 1,000,000.00 0.00 0.00 1,000,000.00 0.00 0.00 0.00 3133XPDR2 2062 99 FairValue 01/29/2010 2,000,000.00 0.00 0.00 2,000,000.00 0.00 0.00 0.00 3133XPDSO 2063 99 Fair Value 07/3012010 1,997,500.00 0.00 0.00 2,000,000.00 0.00 2,500.00 0.00 31398AMX7 2064 99 FairValue 02119/2010 1,998,125.00 0.00 0.00 2,000,000.00 0.00 1,875.00 0.00 3133XPWl4 2065 99 FairValue 02/26/2010 1,996,875.00 0.00 0.00 2,000,000.00 0.00 3,125.00 0.00 205003183 2066 99 Amortized 01/22/2010 79,108.00 0.00 0.00 0.00 0.00 0.00 79,108.00 3133XPX90 2067 99 Fair Value 03/05/2010 1,997,500.00 0.00 0.00 0.00 0.00 3,120.00 2,000,620.00 3133XPZN7 2068 99 FairValue 09/03/2010 1,905,000.00 0.00 0.00 1,905,000.00 0.00 0.00 0.00 31398ANH1 2069 99 Fair Value 02/25/2011 1,988,125.00 0.00 0.00 2,000,000.00 0.00 11,875.00 0,00 3133XQC91 2070 99 Fair Value 12117/2010 1,985,625.00 0.00 0.00 2,000,000.00 0.00 14,375.00 0.00 3133XQF23 2071 99 Fair Value 03/25/2011 1,983,125.00 0.00 0.00 0.00 0.00 19,375.00 2,002,500.00 3133XQJ78 2072 99 Fair Value 04/14/2011 1,965,625.00 0.00 0.00 0.00 0.00 39,375.00 2,005,000.00 31331YB74 2073 99 Fair Value 04/07/2011 1,979,375.00 0.00 0.00 0.00 0.00 25,005.00 2,004,380.00 3133XQMC3 2074 99 Fair Value 10/14/2010 1,980,000.00 0.00 0.00 0.00 0.00 24,380.00 2,004,380.00 Portfolio OTAY AP Run Date:03123/2009 -09:49 GO (PRF_GD)SymRept6,41.200 Report Ver.5.00 OTAY GASB 31 Compliance Detail Page 2 Sorted by Fund -Fund Adjustment in Value Investment Maturity Beginning Purchase Addition Redemption Amortization Change in Ending CUSIP Investment #Fund Class Date Invested Value of Principal to Principal ofPrincipal Adjustment Market Value Invested Value Fund:Treasury Fund 3133XQUX8 2075 99 Fair Value 10/29/2010 1,987,500.00 0.00 0.00 0.00 0.00 18,760.00 2,006,260.00 3136F9lP6 2076 99 FairValue 04/28/2010 1,994,375.00 0.00 0.00 000 000 11,885.00 2,006,260.00 3136F9NB5 2077 99 FairValue 05/12/2010 1,991,875.00 0.00 0.00 0.00 0.00 15,625.00 2,007,500.00 31398ARD6 2078 99 FairValue 05/19/2011 1,997,500.00 0.00 0.00 0.00 0.00 13,760.00 2,011,260.00 3128X7TT1 2079 99 Fair Value 06/0212011 1,997,510.07 0.00 0.00 0.00 0.00 15,509.93 2,013,020.00 3136F9SA2 2080 99 Fair Value 06/10/2010 2,000,625.00 0.00 0.00 0.00 0.00 11,255.00 2,011,880.00 3136F9TS2 2081 99 Fair Value 06/25/2010 2,003,125.00 0.00 0.00 2,000,000.00 0.00 -3,125.00 0.00 3128X7YG3 2082 99 Fair Value 06/26/2013 2,006,940.00 0.00 0.00 2,000,000.00 0.00 -6,940.00 0.00 3133XRNM8 2083 99 Fair Value 03/30/2010 2,011,250.00 0.00 0.00 0.00 0.00 -6,870.00 2,004,380.00 3133XRK74 2084 99 Fair Value 12/30/2009 2,008,125.00 0.00 0.00 2,000,000.00 0.00 -8,125.00 0.00 3136F9WV1 2085 99 Fair Value 07/02/2010 0.00 2,000,000.00 0.00 0.00 000 19,380.00 2,019,380.00 3133XS6Q6 2086 99 Fair Value 10101/2010 0.00 2,000,000.00 0.00 0.00 0.00 3,760.00 2,003,760.00 3133XSDGO 2087 99 Fair Value 10/02/2009 0.00 2,000,000.00 0.00 2,000,000.00 0.00 0.00 0.00 3133XSCCO 2088 99 Fair Value 10/14/2011 0.00 2,000,000.00 0.00 0.00 000 6,880.00 2,006,880.00 3133XSFC7 2089 99 Fair Value 04/0212009 0.00 2,000,000.00 0.00 0.00 0.00 4,380.00 2,004,380.00 1005581024 2090 99 Amortized 12110/2009 000 1,000,000.00 0.00 0.00 0.00 0.00 1,000,000.00 3136FHAA3 2091 99 Fair Value 02/11/2011 0.00 2,000,000.00 000 0.00 0.00 0.00 2,000,000.00 3128X8JA1 2092 99 FairValue 02118/2011 0.00 2,000,000.00 0.00 0.00 000 -4,460.00 1,995,540.00 1006200563 2096 99 Amortized 02/04/2010 000 2,000,000.00 0.00 0.00 0.00 0.00 2,000,000.00 Subtotal 87,788,742.96 17,000,000.00 585,666.98 39,130,955.55 0.00 309,663.85 80,075,895.73 Total 87,788,742.96 17,000,000.00 585,666.98 39,130,955.55 0.00 309,663.85 80,075,895.73 Portfolio OTAY AP Run Date:03/23/2009 -09:49 GO (PRF_GO)SymRept6:41.200 ReportVeL 5.00 OTAY Duration Report Sorted by Investment Type -Investment Type Through 02/28/2009 Security10 Investment#Fund Issuer Investment Class Book Value Par Value Market Value Current Rate YTM Current 365 Yield Maturityl Effective Call Date Duration 36962G2S2 3128X8JA1 3133XPX90 3133XQF23 3133XQMC3 3133XQJ78 31331YB74 3133XQUX8 3133XSCCO 3133XRNM8 3133XSFC7 3128X7TI1 31398ARD6 3136F9WV1 3136F9SA2 3136F9NB5 3136FHAA3 3133XS6Q6 3136F9LP6 205003183 1005581024 1006200563 LAIF LAIF COPS07 2044 2092 2067 2071 2074 2072 2073 2075 2088 2083 2089 2079 2078 2085 2080 2077 2091 2086 2076 2066 2090 2096 9001 9009 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 General Electric Capital Federal Home Loan Mortgage Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Farm Credit Bank Federal HomeLoan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Mortgage Federal National Mortage Assoc Federal National Mortage Assoc Federal National Mortage Assoc Federal National Mortage Assoc Federal National Mortage Assoc Federal Home Loan Bank Federal National Mortage Assoc California Bank &Trust Neighborhood National Bank Neighborhood National Bank STATE OF CALIFORNIA STATE OF CALIFORNIA Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Amort Amort Amort Fair Fair 2,019,412.05 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 1,999,320.22 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 1,999,478.75 79,108.00 1,000,000.00 2,000,000.00 14,003,080.09 1,470,206.87 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 79,108.00 1,000,000.00 2,000,000.00 14,003,080.09 1,470,206.87 2,015,640.00 1,995,540.00 2,000,620.00 2,002,500.00 2,004,380.00 2,005,000.00 2,004,380.00 2,006,260.00 2,006,880.00 2,004,380.00 2,004,380.00 2,013,020.00 2,011,260.00 2,019,380.00 2,011,880.00 2,007,500.00 2,000,000.00 2,003,760.00 2,006,260.00 79,108.00 1,000,000.00 2,000,000.00 14,045,277.13 1,474,637.21 5.000 2.000 3.020 3.250 2.900 3.150 3.180 3.100 4.000 3.650 3,400 3.625 3.600 4.000 3.265 3.100 2.000 3.500 3.000 3.180 3.150 2.600 1.869 1.869 2.000 4.534 2.000 2,451 c 3.020 2.957c 3.250 2.996c 2.900 2,457c 3.150 2.643c 3.180 2.736c 3.100 2,466c 4.000 3.301 c 3.648 3.205c 3,400 2.956 3.625 2.308c 3.619 2,460c 4.000 2.042c 3.265 2.065c 3.100 2.341c 2.000 2.001 c 3.500 3.118c 3.031 2.367c 3.224 3.180 3.194 3.150 2.636 2.600 1.869 1.869 1.869 1.869 12101/2010 05/18/2009 03/05/2009 03/25/2009 04/14/2009 04/14/2009 04/07/2009 04/29/2009 04/14/2009 03/30/2009 04/02/2009 06/02/2009 05/19/2009 07/0212009 06/10/2009 05/1212009 02111/2010 04/01/2009 04/28/2009 01/2212010 12/10/2009 02104/2010 1.641 0.000 0.010 0.065 0.120 0.120 0.101 0.161 0.120 0.000 0.087 0.254 0.216 0.336 0.276 0.197 0.930 0.084 0.158 0.882t 0.764 t 0.911 0.000 0.000 Run Date:03/2312009-09:50 Page 1 Portfolio OTAY AP DU (PRF_DU)SymRept6.41200 ReportVer.5.00 DTAY Duration Report Sorted by Investment Type -Investment Type Through 02/28/2009 Security 10 Investment #Fund Issuer Investment Class Book Value Par Value Market Current Value Rate YTM Current 365 Yield Maturityl Effective Call Date Duration SDCOUNTY 9007 99 San Diego County Fair Report Total 20,455,230.48 77,025,836.46 20,455,230.48 77,007,625.44 20,615,043.63 77,337,085.97 2.077 2.077 2.077 2.374 0.000 0.161 t t =Duration can not be calculated on these investments due to incomplete Market price data. Run Date:03123/2009 -09:50 Page 2 Portfolio DTAY AP DU (PRF_DU)SymRept641.200 Report Ver.5.00 MEETING DATE:April 1,2009 W.O./G.F.NO:DIV.NO. AGENDA ITEM 10 STAFF REPORT TYPE MEETING:Regular Board SUBMITIED BY:Sean Prendergast,Finance:lf' Supervisor,Payroll &AP APPROVED BY:Joseph Beachem,Chief Financial Officer(Chief) APPROVED BY:German Alvarez,Assistant General Manager (Aut.GM): SUBJECT:Accounts Payable Demand List PURPOSE: Attached is the list of demands for the Board's information. FISCAL J;MPJ\CT: SUMMARY CHECKS (2016700-2017181) WIRE TO: CALPERS CITY TREASURER -METROPOLITAN SEWERAGE SYSTEM CITY TREASURER -RECLAIMED WATER PURCHASE DELTA HEALTH SYSTEMS -DENTAL &COBRA CLAIMS LANDESBANK -CERTIFICATES OF PARTICIPATION SAN DIEGO COUNTY WATER AUTHORITY -WATER DELIVERIES SPECIAL DIST RISK MGMT AUTH -INS PREMIUM APR 09 UNION BANK -PAYROLL TAXES UNION BANK OF CALIFORNIA -GENERAL OBLIGATION BOND TOTAL CASH DISBURSEMENTS UC~BD ACTION: That the Board receive the attached list of demands. Jb/Attachrnent NET DEMANDS $3,991,688.68 $145,500.00 $260,885.00 $54,464.62 $18,717.65 $2,189.31 $1,491,743.17 $186,664.84 $277,332.23 $206,246.23 $6,635,431.73 OTAY WATER DISTRICT CHECK REGISTER FOR CHECKS 2016700 THROUGH 2017180 RUN DATES 3/4/2009 TO 3/25/2009 Check'Bate Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total 2016700 03/04/09 01910 ABCANA INDUSTRIES 837037 02109/09 BULK HYPOCHLORITE SOLUTION 812.57 837038 02109/09 BULK HYPOCHLORITE SOLUTION 763.23 1,575.80 2016701 03/04/09 08488 ABLEFORCE INC 1605 02124/09 CONSULTING SERVICES -IS DEPT 3,910.00 3,910.00 2016702 03/04/09 01498 ALEXANDER HAMILTON INSTITUTE 36468114 10/14/08 SUBSCRIPTION RENEWAL 137.76 137.76 2016703 03/04/09 01463 ALLIED ELECTRONICS INC 85833KOO 02/11/09 STEEL ENCLOSURES 302.30 302.30 2016704 03/04/09 06166 AMERICAN MESSAGING L1109570JC 03/01/09 PAGER SERVICES 355.77 355.77 2016705 03/04/09 00315 AMERICAN SOCIETYOF CIVIL 16585109 02/25/09 MEMBERSHIPDUES 245.00 245.00 2016706 03/04/09 00107 AMERICAN WATER WORKS 2000692675 12/17/08 MEMBERSHIPRENEWAL 28.00 28.00 2016707 03/04/09 08967 ANTHEM BLUE CROSS EAP 40750 02120/09 EMPLOYEE ASSISTANCE PROGRAM SERVICES 374.90 374.90 2016708 03/04/09 02829 APPLIED TECHNOLOGYGROUP INC 190650 02/04/09 RADIO EQUIPMENT 1,851.55 1,851.55 2016709 03/04/09 01971 ARMORCAST PRODUCTS COMPANY 01100961N 02/11/09 RECLAIMED WATER VAULT 4,643.64 4,643.64 2016710 03/04/09 00501 AT&T 001016 02/12/09 CONFERENCE PHONE SERVICE 146.20 146.20 2016711 03/04/09 08024 BACKGROUND PROFILES INC 168 03/02109 BACKGROUND CHECKS 114.00 114.00 2016712 03/04/09 00223 C W MCGRATH INC 32187 02/10/09 CRUSHED ROCK 67.58 67.58 2016713 03/04/09 06281 CALIFSTATE DISBURSEMENT UNIT Ben2393670 03/05/09 PAYROLL DEDUCTION 286.73 286.73 2016714 03/04/09 02202 CALIFORNIA MUNICIPAL 001037 03/02/09 CONFERENCE REGISTRATIONS 580.00 580.00 2016715 03/04/09 02202 CALIFORNIA MUNICIPAL 87581 01/27/09 MEMBERSHIP RENEWAL 155.00 155.00 2016716 03/04/09 03527 CARDIAC SCIENCE CORP 1124068 02/12/09 SAFETY EQUIPMENT 214.43 214.43 2016717 03/04/09 03491 CASA DE ORO CAR WASH 12 02/01/09 CAR WASH SERVICES 1,133.96 1,133.96 2016718 03/04/09 01788 CHAVARELA,GERARDO 001040 03/02109 SAFETY BOOTS REIMBURSEMENT 150.00 150.00 2016719 03/04/09 02593 CITY OF CHULAVISTA 071060PU0040209 02/16/09 UTILITY PERMITS 3,300.00 3,300.00 2016720 03/04/09 03334 COMPUTER MASTERS 73086 02/12/09 LAPTOP DRIVES 1,623.58 73063 02/09/09 ITSUPPLIES 62.50 1,686.08 2016721 03/04/09 03706 CONSUMERS PIPE &SUPPLYCO S1093017005 02106109 WAREHOUSE SUPPLIES 22.63 S1093017004 02106/09 WAREHOUSE SUPPLIES 9.70 S1092516003 02/10/09 STEEL PIPE FOR EFF PS AT WWTP 654.62 686.95 Page 1 of 26 OTAYWATER DISTRICT CHECK REGISTER FORCHECKS2016700 THROUGH 2017180 RUN DATES3/4/2009 TO 3/25/2009 Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total 2016722 03/04/09 00134 COUNTYOF SAN DIEGO 2008185 02/09/09 COUNTYASSESSOR DATA 125.00 125.00 2016723 03/04/09 02122 COUNTYOF SD AIR POLLUTION P097116838 02117/09 PERMIT RENEWAL FEES FOR ENGINE #43 534.00 534.00 2016724 03/04/09 09585 DC FROSTASSOCIATES INC 3328 02102109 DOCTOR BLADE,TENSION LEVERS 2,249.03 2,249.03 2016725 03/04/09 02603 DELL MARKETING LP XD496WKW2 02/10109 MEMORYMODULE 377.02 377.02 2016726 03/04/09 00319 DEPARTMENT OFPUBLIC HEALTH 0950513 03/02/09 AB 2995WATER SYSTEM FEES 6,086.09 6,086.09 2016727 03/04/09 01335 DICKSON COMPANY 744104 02111/09 CHART RECORDERS 1,756.00 1,756.00 2016728 03/04/09 02447 EDCO DISPOSAL CORPORATION 001035 02/28/09 RECYCLING SERVICES 90.00 90.00 2016729 03/04/09 06525 ELECTRIC MOTOR SPECIALISTS INC 2811 02/12/09 MOTOR REPAIRED 325.00 325.00 2016730 03/04/09 02639 EW TRUCK&EQUIPMENT 226979 01/26/09 REPAIR PARTS 125.88 125.88 2016731 03/04/09 02753 FERGUSON ENTERPRISES INC #667 4972389 02/12/09 PLUMBING PARTS 114.88 4982058 02/17/09 PLUMBING PARTS 114.88 229.76 2016732 03/04/09 03546 FERGUSON WATERWORKS #1082 0303998 02/10109 INVENTORY 4,741.00 03037401 02112109 INVENTORY 3,120.98 0303997 02/10109 INVENTORY 2,435.15 0301410 01/30109 INVENTORY 2,174.13 0301531 02/10109 18"PROJECT 1,228.35 0303740 02/06/09 INVENTORY 1,212.19 0303742 02106/09 INVENTORY 730.15 0304000 02/10109 METERBOX LID LIFTER 96.98 15,738.93 2016733 03/04/09 00035 FISHERSCIENTIFIC 4277930 CREDIT MEMO (28.72) 3628110 02/10109 LABORATORY SUPPLIES 569.80 3739504 02112109 LABORATORY SUPPLIES 84.58 i 625.66 2016734 03/04/09 09049 FOX CONSTRUCTION 4 10103/08 P2465/P2466 MAT'L STORAGE BINSICOVER 28,350.00 28,350.00 2016735 03/04/09 02344 FRANCHISE TAXBOARD Ben2393672 03/05/09 PAYROLL DEDUCTION 313.82 313.82 2016736 03/04/09 04548 FRASER'S BOILER SERVICE INC 24139 02/09/09 MACHINEWORK 890.87 890.87 2016737 03/04/09 03537 GHATECHNOLOGIES INC 531520 02/11/09 WIRELESS HEADSET 88.36 88.36 2016738 03/04/09 06276 GIFFORD ENGINEERING INC 3915 01/19/09 RADIO 431.31 3897 01/20109 RADIO REPAIR 251.68 682.99 2016739 03/04/09 00131 GOVERNMENT FINANCE OFFICERS 001034 02126/09 REFERENCE BOOKS 218.11 218.11 2016740 03/04/09 09571 GOVERNMENT JOBS.COM INC 072995 01/28/09 SOFTWARE LICENSES 2,500.00 2,500.00 Page 2 of 26 ~,_.-,'~~"-'.'~.-".="""~.""=:-."-~._:""--"':=:",,:":."'.~,,:,',,;,,:;rA m OTAY WATERDISTRICT CHECK REGISTER FORCHECKS 2016700 THROUGH 2017180 RUN DATES 3/4/2009 TO 3/25/2009 Chec!t#Pate Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total 138046 01/26/09 REPAIR PARTS 164.93 136539 01/12/09 REPAIR PARTS 147.12 138028 01/26/09 REPAIR PARTS 130.21 138409 01/29/09 REPAIR PARTS 86.59 137468 01/20/09 REPAIR PARTS 63.57 138191 01/27/09 REPAIR PARTS 62.71 136644 01/13/09 REPAIR PARTS 58.96 138177 01/27/09 REPAIR PARTS 58.72 138162 01/27/09 REPAIR PARTS 58.00 136223 01/08/09 REPAIR PARTS 52.60 136568 01112/09 REPAIR PARTS 41.42 136298 01/09/09 REPAIR PARTS 36.07 137447 01/20109 REPAIR PARTS 36.07 138161 01/27/09 REPAIR PARTS 36.07 138143 01/27/09 REPAIR PARTS 34.64 138012 01/26/09 REPAIR PARTS 32.52 136595 01/12109 REPAIR PARTS 32.27 136083 01/07/09 REPAIR PARTS 29.07 136289 01/09/09 REPAIR PARTS 24.77 136236 01/08/09 REPAIR PARTS 23.58 138283 01/28/09 REPAIR PARTS 19.37 136976 01/15/09 REPAIR PARTS 18.65 137847 01/23/09 REPAIR PARTS 16.26 136851 01/14/09 REPAIR PARTS 10.97 137499 01/21/09 REPAIR PARTS 9.44 137444 01/20/09 REPAIR PARTS 5.12 136577 01/12/09 REPAIR PARTS 0.95 1,843.93 2016761 03/04/09 03523 NATIONAL DEFERRED COMPENSATION Ben2393656 03/05/09 DEFERRED COMP PLAN 11,075.47 11,075.47 2016762 03/04/09 00510 OFFICE DEPOT INC 463114503001 02/11/09 OFFICE FURNITURE 485.58 463115475001 02/11/09 OFFICE SUPPLIES 387.87 463050949001 02111/09 OFFICE SUPPLIES 166.22 463615328001 02111/09 OFFICE SUPPLIES 113.43 463617345001 02/11/09 OFFICE SUPPLIES 6.66 463617067001 02/11/09 OFFICE SUPPLIES 545.34 1,705.10 2016763 03/04/09 03101 OTAYWATER DISTRICT Ben2393658 03/05/09 PAYROLL DEDUCTION -ASSN DUES 819.00 819.00 2016764 03/04/09 09989 OVIDIO DE LEON RF904382044 03/03/09 UB REFUND RE-ISSUE IN AGENT'S NAME 97.37 97.37 2016765 03/04/09 08655 PACIFIC ALLIANCE APPRAISALS 09020TAY 02/23/09 APPRAISAL SERVICES 250.00 250.00 2016766 03/04/09 00137 PETIY CASH CUSTODIAN 001043 03/03/09 PETTYCASH REIMBURSEMENT 1,485.17 1,485.17 2016767 03/04/09 07290 PILLSBURY WINTHROP SHAW 7504605 02/13/09 LEGAL SERVICES 5,183.75 5,183.75 2016768 03/04/09 07602 PLUMBERS DEPOT PD10554 01/27/09 HAND RODS 222.41 222.41 Page 4 of 26 ----,._--.....-.--.,~""'"--"",-="".~.'''.='''''''''''''=''''''~-''",~_.~""'-.~""'-""'~"""""',--,--.-"""'------~-- OTAYWATER DISTRICT CHECK REGISTER FOR CHECKS 2016700 THROUGH 2017180 RUN DATES 3/412009 TO 3/25/2009 Check #Date Vendor Vendor name lnvoice Inv Date Description Amount Paid Check Total 2016769 03/04/09 06641 PRUDENTIAL OVERALL SUPPLY 0088822 02112109 UNIFORMS 311.90 0088821 02/12109 MATS,TOWELS &SUPPLIES 134.72 0088823 02/12/09 MATS,TOWELS &SUPPLIES 100.80 0088824 02/12/09 UNIFORMS 55.91 603.33 2016770 03/04/09 02041 RBF CONSULTING 9010036 02/10109 CIP P2009 -36 INCH PIPELINE 16,350.00 16,350.00 2016771 03/04/09 09985 REEL 'EM IN INC 05013 02/25/09 16"PRATT BUTTERFLY HYDRO TEST 450.00 450.00 2016772 03/04/09 00164 REXEL 800560853 02112109 30 FT GALV ANTENNA POLE 1,090.19 1,090.19 2016773 03/04/09 04068 ROADONE TOWING 305921 02/05/09 TOWING 100.00 100.00 2016774 03/04/09 01471 ROBBINS AUTO GLASS W040178 02/01/09 REPLACE WINDSHIELD 226.51 226.51 2016775 03/04/09 03279 ROTH STAFFING COMPANIES LP 12278563 02120109 TEMPORARYSERVICES -HR DEPT 1,315.20 12280228 02/27109 TEMPORARYSERVICES -HR DEPT 1,052.16 2,367.36 2016776 03/04/09 00362 RYAN HERCO PRODUCTS CORP 6540570 01/30109 PVC DIAPHRAM VALVES 612.67 612.67 2016777 03/04/09 04661 SAN DIEGO COUNTYWATER 001042 02126/09 MEETING REGISTRATION FEES 60.00 60.00 2016778 03/04/09 00121 SAN DIEGO GAS &ELECTRIC Cycles 12,13,16 02/27/09 UTILITY EXPENSES 534.63 001038 02/26/09 UTILITY EXPENSES 72,814.10 73,348.73 2016779 03/04/09 03273 SAN DIEGO READER 001000 02110/09 JOB POSTING 104.90 000994 02/10109 JOB POSTING 82.85 187.75 2016780 03/04/09 01679 SANCHEZ,EDUARDO 001041 03/02/09 SAFETYBOOTS REIMBURSEMENT 150.00 150.00 2016781 03/04/09 05321 SCHIFFASSOCIATES 03257 01/31/09 CIP P1043-CATHODIC PROTECTION PROGRAM 1,936.25 1,936.25 2016782 03/04/09 03103 SOUTHCOAST HEATING &C39529 02/10109 AIR CONDITIONING MAINTENANCE 908.00 908.00 2016783 03/04/09 06853 SOUTHERN CALIFORNIA SOIL 349834 01/31/09 ON CALL GEOTECHNICAL SERVICES 2,916.16 2,916.16 2016784 03/04/09 03516 SPECIALDISTRICT RISK 001039 02/27/09 REIMB CLAIM#GC23071902008003372 10,515.23 GC3622 01/26/09 PROPERTY DAMAGE DEDUCTIBLE 1,000.00 11,515.23 2016785 03/04/09 00590 SPECIALTY SEALS &ACCESSORIES 26644 02111109 SEAL 380.50 380.50 2016786 03/04/09 06299 STATE DISBURSEMENT UNIT Ben2393662 03/05/09 PAYROLL DEDUCTION 237.69 237.69 2016787 03/04/09 06303 STATE DISBURSEMENTUNIT Ben2393666 03/05/09 PAYROLL DEDUCTION 836.30 836.30 2016788 03/04/09 08533 STATE DISBURSEMENTUNIT Ben2393664 03/05/09 PAYROLL DEDUCTION 841.01 841.01 Page 5 of 26 OTAY WATERDISTRICT CHECK REGISTER FOR CHECKS 2016700 THROUGH 2017180 RUN DATES 31412009 TO 3125/2009 Check #pate Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total 2016789 03/04/09 00274 STATE OF CALIFORNIA 2958609 02/25/09 CERTIFICATE RENEWAL 125.00 125.00 2016790 03/04/09 02261 STATE STREET BANK &TRUST CO Ben2393654 03/05/09 DEFERRED COMP PLAN 5,797.54 5,797.54 2016791 03/04/09 02799 TARULLI TIRE INC -SAN DIEGO 20037148 02/10/09 TIRE SERVICE 712.97 20037149 02/10/09 TIRE SERVICE 444.49 20037150 02/10/09 TIRE SERVICE 232.78 20037127 02109/09 TIRE SERVICE 131.46 1,521.70 2016792 03/04/09 09988 THIBAULT,DARRYL 001033 02/26/09 ID-7 RANGE CONSULTANT CONTRACT 2,500.00 2,500.00 2016793 03/04/09 00075 UNION TRIBUNE PUBLISHING CO 91806 02/10/09 JOB POSTING 773.30 773.30 2016794 03/04/09 08262 UNITED RENTALS NORTHWEST INC 79558940001 02111/09 CONCRETE 160.55 160.55 2016795 03/04/09 05417 UNITED STATES DEPARTMENT Ben2393668 03/05/09 PAYROLL DEDUCTION 100.00 100.00 2016796 03/04/09 01095 VANTAGEPOINT TRANSFER AGENTS Ben2393660 03/05/09 DEFERRED COMP PLAN 7,416.44 7,416.44 2016797 03/04/09 06414 VANTAGEPOINT TRANSFER AGENTS Ben2393650 03/05/09 401A PLAN 8,924.28 8,924.28 2016798 03/04/09 07595 WALTERS WHOLESALE ELECTRIC CO 282256801 02/09/09 METER PEDESTAL 2,006.85 282257000 02/06/09 METER PEDESTAL FOR NEW SDG&E SERVICE 61.61 2,068.46 2016799 03/04/09 02849 WHITAKER BROTHERS BUSINESS INV0185781 02106/09 TIME STAMP RIBBON 49.51 49.51 2016800 03/04/09 02725 WILLIAMS SCOTSMAN INC 88505838 02/12/09 FINAL INVOICE/MOBILE OFFICE RENTAL 581.00 88505871 02/12/09 FINAL INVOICE/MOBILE OFFICE RENTAL 581.00 1,162.00 2016801 03/04/09 03423 WINZER CORPORATION 3402175 02105/09 SHOP SUPPLIES 433.88 433.88 2016802 03/11/09 01910 ABCANA INDUSTRIES 837359 02/18/09 BULK HYPOCHLORITE SOLUTION 972.18 837389 02/19/09 BULK HYPOCHLORITE SOLUTION 931.55 836944 02/05/09 BULK SODIUM HYPOCHLORITE 684.88 2,588.61 2016803 03/11/09 08488 ABLEFORCE INC 1620 03/03/09 CONSULTING SERVICES -IS DEPT 4,080.00 4,080.00 2016804 03/11/09 06300 AIR-TRAK INC 62854 02/13/09 GPS WARRANTY 300.00 300.00 2016805 03/11/09 07732 AIRGAS SPECIALTY PRODUCTS INC 131114701 02/13/09 BULK AQUAAMMONIA 1,896.30 131114700 02/13/09 BULK AQUAAMMONIA 1,896.30 131114702 02/13/09 BULK AQUA AMMONIA 398.37 131114703 02113/09 BULK AQUAAMMONIA 379.26 4,570.23 2016806 03/11/09 00002 ANSWER INC M142 02/22/09 TELEPHONE ANSWERING SERVICES 1,000.00 1,000.00 2016807 03/11/09 08026 ARB INC LF20210 02/09/09 R2081 -20 INCH LANE AVENUE CONVERSION 53,438.58 53,438.58 Page 6 of 26 OTAYWATER DISTRICT CHECKREGISTER FOR CHECKS 2016700 THROUGH 2017180 RUN DATES 3/4/2009 TO 3/25/2009 gbllc~,Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total 2016808 03/11/09 06285 BARTEL ASSOCIATES LLC 90105 02/16/09 PROFESSIONAL ACTUARY SERVICES 200.00 200.00 2016809 03/11/09 06520 BENSKIN,RONALD 001047 03/05/09 SAFETYSHOES REIMBURSEMENT 112.55 112.55 2016810 03/11/09 01232 BRODING'S BATIERY WAREHOUSE 29835 02/17/09 AUTOMOTIVE BATIERIES 405.90 3381 02/17109 AUTOMOTIVE BATIERIES 213.24 619.14 2016811 03/11/09 08542 BUCK PETROLEUM CO 2098789 02/18/09 UNLEADED FUEL 8,502.68 2098788 02/18/09 DIESEL FUEL 7,418.43 15,921.11 2016812 03/11/09 00223 C W MCGRATH INC 32230 02/17/09 CRUSHED ROCK 276.87 32250 02119/09 CRUSHED ROCK 75.75 352.62 2016813 03/11/09 02969 CALIFORNIA LAND SURVEYORS 001058 02/23/09 MEMBERSHIP DUES 30.00 30.00 2016814 03111/09 00192 CALIFORNIAWATERENVIRONMENT 134809 03/09/09 MEMBERSHIP RENEWALS 132.00 134909 03/09/09 MEMBERSHIP RENEWAL 132.00 858909 03/09/09 MEMBERSHIP RENEWAL 132.00 396.00 2016815 03111/09 04215 CAMP DRESSER &MCKEE INC 8030826111 02/14/09 P2451 -BI-NATIONAL OCEAN DESALINATION 12,335.74 12,335.74 2016816 03/11/09 02758 CARMEL BUSINESS SYSTEMS INC 6948 03/01/09 TEMPORARY SERVICES -RECORDS 1,122.90 1,122.90 2016817 03/11/09 08895 CITY OF LA MESA 709007 02/17/09 FINGERPRINTING SERVICES 80.00 80.00 2016818 03/11/09 03334 COMPUTER MASTERS 73094 02113109 PC EQUIPMENT 415.75 415.75 2016819 03/11/09 00134 COUNTY OF SAN DIEGO 20082011 03/10109 COUNTY ASSESSOR DATA 125.00 125.00 2016820 03/11/09 02603 DELL MARKETING LP XD4K12P41 02117/09 BATIERIES FOR LAPTOP 351.24 351.24 2016821 03/11/09 03744 DEPARTMENTOF JUSTICE 726735 03/05/09 FINGERPRINTANALYSIS SERVICES 153.00 153.00 i 2016822 03/11/09 01335 DICKSON COMPANY 744902 02/19/09 CHART RECORDERS 1,257.00 1,257.00 2016823 03/11/09 03417 DIRECTV 966781620 03/05/09 SATELLITE TV SERVICE 10.00 956741610 02/19/09 SATELLITE TV SERVICE 4.99 14.99 2016824 03/11/09 01926 EAST COUNTYURGENT CARE 001048 02/24/09 HEALTH EXAM 43.00 43.00 2016825 03/11/09 03765 ENGINEERING PARTNERS INC,THE 059063 02/18/09 AS-NEEDED ELECTRICAL ENGG SERVICES 3,020.00 039052 02/13/09 1485-1 PUMPSTATION IMPROVEMENTS (P2172)2,560.00 069064 02/18/09 AS-NEEDED ELECTRICAL ENGG SERVICES 2,015.00 7,595.00 2016826 03/11/09 03546 FERGUSON WATERWORKS #1082 0303822 02119/09 18"VITOLIC 1,077.03 0304756 02117/09 6"FLANGE ADAPTERS 607.93 1,684.96 2016827 03/11/09 04066 FIRST CHOICE SERVICES -SO 308668 02/19/09 COFFEE SUPPLIES 520.56 Page 7 of 26 7,"",~~~.~,~=....=~.~.=.~..,..,..~--~~"C~-"~-""",,"~~.~.~.__.~~_";,,_;:;~,_-.;.-#.....i?...W-;·;~_ OTAYWATER DISTRICT CHECK REGISTER FORCHECKS2016700 THROUGH 2017180 RUN DATES 3/4/2009TO 3/25/2009 Check #pate Vendor Vendor name Invoice Inv Date Description Amount Paid CheckTotal 308979 02/19/09 COFFEE MACHINES WATER FILTERS 430.57 308740 02/13/09 COFFEE SUPPLIES 117.00 308962 02/17/09 COFFEE MACHINES WATER FILTERS 53.82 013689 02/13/09 COFFEE SUPPLIES 36.00 1,157.95 2016828 03/11/09 00035 FISHER SCIENTIFIC 3796755 02113/09 LABORATORY SUPPLIES 77.05 77.05 2016829 03/11109 09509 FLICK,BEN &CAROL 16 02116/09 WELLNESS PROGRAM 150.00 150.00 2016830 03/11/09 03094 FULLCOURT PRESS 19089 02/17/09 WINTER 2009 NEWSLETTER 5,337.33 5,337.33 2016831 03111/09 03537 GHA TECHNOLOGIES INC 531920 02/12/09 TONER 1,437.39 1,437.39 2016832 03/11/09 01576 GRAYBAR ELECTRIC CO INC 939968452 CREDIT MEMO (8.22) 939792864 02/19/09 CABLES 67.96 59.74 2016833 03/11/09 00174 HACH COMPANY 6115728 02/18/09 LABORATORY SUPPLIES 2,179.72 2,179.72 2016834 03/11/09 03639 HARRIS &ASSOCIATES INC 467105 02/13/09 CIP P2009 -36 INCH PIPELINE VALVE ENGG 1,140.00 1,140.00 2016835 03/11/09 00713 HEWLETT-PACKARD COMPANY 45620175 02/18/09 GRAPHICS WORKSTATION 5,434.91 45600706 02/13/09 SERVER BLADE 5,051.32 45593341 02/11/09 HP CARE PACK HARDWARE SUPPORT 327.00 10,813.23 2016836 03/11/09 09348 INDUSTRIAL MAINTENANCE SERVICE 12421 02116/09 CATALYST WASH 2,167.00 2,167.00 2016837 03111/09 03250 INTERNATIONAL PUBLIC 001046 03/03/09 MEETING REGISTRATION FEES 65.00 65.00 2016838 03/11/09 09992 KAREN LIGHTEN RF625127329 03/09/09 OVERPAYMENT REFUND 1,009.56 1,009.56 2016839 03/11/09 04996 KNOX ATTORNEY SERVICE INC 456865 02/13/09 DELIVERY SERVICES 42.90 42.90 2016840 03/11/09 01859 LA PRENSASAN DIEGO 22620 02125/09 JOB POSTING 57.00 57.00 2016841 03/11/09 00491 LIGHTHOUSE INC 2204220 02/19/09 APCD RETRO FIT PARTS 124.99 124.99 2016842 03/11/09 07294 LLERENAS,JESSE 001052 03/09/09 SAFETY SHOES REIMBURSEMENT 150.00 150.00 2016843 03/11/09 05329 MASTER METER INC 01514861N 02/18/09 INVENTORY 23,404.59 23,404.59 2016844 03/11/09 09990 MCMILLIN LAND DEVELOPMENT INC 001045 03/04/09 REFUND FOR POTABLE IRRIGATION METER 10,400.00 10,400.00 2016845 03/11/09 06648 MEASUREMENT CONTROL 145298 02118/09 LARGE METER TESTING 1,556.88 145297 02/19/09 LARGE METER TESTING 1,140.00 2,696.88 2016846 03/11/09 01577 MINARIKCORPORATION 10647961DD 02/17/09 PROGRAMMABLE CONTROLLER 860.31 860.31 2016847 03/11/09 03393 MOBILE MINI LLC -CA 904194460 02/15/09 RENTAL 40'METER STORAGE CONTAINERS 173.28 173.28 Page 8 of 26 "~'.~'.-,~;,-,,,,,,,,,,,-,,;.""~'''''-'''''.----"~-'~'''''_.,.·___·,..."....,_~"~c>,.....,.",.~,.-""'."._"_=~__-..·_.'...._.......-'~,·,·".•_~,.,,..,..."~.~_.'.~~.=~_,_=.~..",.;-,..,...,..'M ,"_.-::'":'""""'"":"';":"""""';',:'/3,,,$-~_: OTAYWATER DISTRICT CHECK REGISTER FOR CHECKS 2016700 THROUGH 2017180 RUN DATES 3/4/2009 TO3/25/2009 Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total 2016848 03/11/09 04676 NAPA AUTO PARTS 141142 CREDIT MEMO (567.33) 139281 CREDIT MEMO (31.26) 133800 CREDIT MEMO (6.79) 140501 02/18/09 REPAIR PARTS 318.03 139381 02/06/09 REPAIR PARTS 243.70 139917 02/12/09 REPAIR PARTS 211.66 138770 02/02/09 REPAIR PARTS 156.72 138565 01/30109 REPAIR PARTS 149.79 139316 02105/09 REPAIR PARTS 112.89 138900 02/03/09 REPAIR PARTS 91.46 138559 01/30109 REPAIR PARTS 68.82 139635 02/09/09 REPAIR PARTS 68.71 139370 02106/09 REPAIR PARTS 64.63 140172 02/13/09 REPAIR PARTS 56.55 138868 02102/09 REPAIR PARTS 50.09 140121 02113/09 REPAIR PARTS 49.07 139076 02/04/09 REPAIR PARTS 45.26 140415 02/17109 REPAIR PARTS 43.58 139664 02/10/09 REPAIR PARTS 42.85 140487 02/18/09 REPAIR PARTS 41.26 138531 01/29/09 REPAIR PARTS 31.26 138519 01/29/09 REPAIR PARTS 29.74 139312 02105/09 REPAIR PARTS 24.59 138869 02/02109 REPAIR PARTS 23.68 139244 02/05/09 REPAIR PARTS 22.80 139255 02105109 REPAIR PARTS 16.98 140035 02/12/09 REPAIR PARTS 16.87 139945 02/12/09 REPAIR PARTS 11.30 139636 02109/09 REPAIR PARTS 11.03 140567 02/18/09 REPAIR PARTS 11.03 140413 02/17109 REPAIR PARTS 9.78 139661 02110109 REPAIR PARTS 9.42 i 140350 02/17109 REPAIR PARTS 8.37 1,436.54 2016849 03/11/09 00510 OFFICE DEPOT INC 464298602001 02/18/09 OFFICE SUPPLIES 116.26 464295245001 02/18/09 OFFICE SUPPLIES 39.64 464293879001 02/18/09 OFFICE SUPPLIES 35.86 463617067003 02118/09 OFFICE SUPPLIES 14.54 463617067002 02/18/09 OFFICE SUPPLIES 12.60 218.90 2016850 03/11/09 09142 OLiVENHAIN MUNICIPAL WATER 4870 02/26/09 SHARE OF VOCAL EXPENSES 133.12 133.12 2016851 03/11/09 08671 OMNI CONTROLS INC 30294 02/18/09 SCADA WEATHER STATION FOR EOC 3,625.00 3,625.00 2016852 03/11/09 02334 OTAY LANDFILL 007759 02/15/09 WASTE DISPOSALSERVICES 1,230.44 1,230.44 2016853 03/11/09 03308 PBS&J 1034579 02/13/09 2009 MASTER PLAN UPDATE 28,880.00 Page 9 of 26 '.~~.~...-~"~_.~'_',.~~~.~..~"..-,."--"'_.~~."""---"'----.-~.~,.",,.""",,~~.._~,-.~=~~~--'J_.;,.']'~~;;": OTAYWATERDISTRICT CHECK REGISTER FORCHECKS 2016700 THROUGH 2017180 RUN DATES 3/4/2009 TO 3/25/2009 Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total 2016917 03/18/09 10040 GARYKENT Ref002394140 03/17/09 UB Refund Cst #0000127152 63.50 63.50 2016918 03/18/09 10059 GARY KENT &ASSOC Ref002394159 03/17/09 UB Refund Cst #0000141008 63.03 63.03 2016919 03/18/09 10001 GERALD DUNCAN Ref002394098 03/17/09 UB Refund Cst #0000001962 18.95 18.95 2016920 03/18/09 10025 GlOMAR CHAVEZ Ref002394124 03/17/09 UB Refund Cst #0000121749 18.92 18.92 2016921 03/18/09 10080 GREAGSEALE Ref002394180 03/17/09 UB Refund Cst #0000143031 20.70 20.70 2016922 03/18/09 10069 GREGG PHILLIPSON Ref002394169 03/17/09 UB Refund Cst#0000142163 29.20 29.20 2016923 03/18/09 10030 HAMANN CONSTRUCTION Ref002394129 03/17/09 UB Refund Cst#0000124683 855.16 855.16 2016924 03/18/09 10044 HERLINDA RYAN INC Ref002394144 03/17/09 UB Refund Cst#0000128098 45.52 45.52 2016925 03/18/09 10057 HERLINDARYAN INC Ref002394157 03/17/09 UB Refund Cst#0000140378 45.16 45.16 2016926 03/18/09 10073 JESUS MEZA Ref002394173 03117/09 UB Refund Cst #0000142657 56.33 56.33 2016927 03/18/09 09936 JESUS ORALIA BELTRAN Ref002394132 03/17/09 UB Refund Cst #0000125127 46.99 46.99 2016928 03/18/09 10024 JIMYACOO Ref002394123 03/17/09 UB Refund Cst #0000120469 699.97 699.97 2016929 03/18/09 10016 JORGE MACIAS Ref002394114 03/17/09 UB Refund Cst #0000088727 84.30 84.30 2016930 03/18/09 10029 JOSE RUIZ Ref002394128 03/17/09 UB Refund Cst#0000124422 75.00 75.00 2016931 03/18/09 10014 JOVANA VALDEZ Ref002394112 03/17/09 UB Refund Cst #0000083568 77.27 77.27 2016932 03/18/09 10037 JULIA BUNKER Ref002394137 03/17/09 UB Refund Cst #0000126824 8.22 8.22 2016933 03/18/09 10041 KNUTE OBRIEN Ref002394141 03/17/09 UB Refund Cst #0000127398 33.78 33.78 2016934 03/18/09 10013 LARRYWAYNE FLOYD JR Ref002394111 03/17/09 UB Refund Cst #0000082271 12.73 12.73 2016935 03/18/09 10058 LILIANA ROBLES Ref002394158 03/17/09 UB Refund Cst #0000140712 52.32 52.32 2016936 03/18/09 10006 LUCA ALLIERI Ref002394104 03/17/09 UB Refund Cst #0000053010 64.56 64.56 2016937 03/18/09 08189 LUIS ISLAS Ref002394099 03/17/09 UB Refund Cst #0000003039 86.07 86.07 2016938 03/18/09 10011 MAJIDA ARABO Ref002394109 03117/09 UB Refund Cst#0000075062 61.23 61.23 2016939 03/18/09 10067 MARC CARPENTER &ASSOCIATES Ref002394167 03/17/09 UB Refund Cst#0000141980 52.45 52.45 2016940 03/18/09 10003 MARlGRACE DiAl Ref002394101 03/17/09 UB Refund Cst#0000012487 12.08 12.08 Page 13of 26 ~__'T'~_~~..~.~.~~-~-",,-£ OTAYWATERDISTRICT CHECK REGISTER FOR CHECKS 2016700 THROUGH 2017180 RUN DATES 3/4/2009 TO 3/25/2009 Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total 2016941 03/18/09 10055 MARYANN AUGUSTINE Ref002394155 03/17/09 UB Refund Cst#0000140123 57.27 57.27 2016942 03/18/09 10035 MAURICIO GARZA Ref002394135 03/17109 UB Refund Cst#0000125378 100.21 100.21 2016943 03/18/09 10002 MCMILLIN Ref002394100 03/17/09 UB Refund Cst#0000012462 682.68 682.68 2016944 03/18/09 09920 MICHAEL MOYLAN Ref002394117 03/17/09 UB Refund Cst#0000091838 28.00 28.00 2016945 03/18/09 10061 MIGUEL BADIOLA Ref002394161 03/17/09 UB Refund Cst#0000141121 117.05 117.05 2016946 03/18/09 10023 MIGUEL BARRON Ref002394122 03/17/09 UB Refund Cst#0000119855 111.12 111.12 2016947 03/18/09 10034 MIGUEL HOYOS Ref002394134 03/17109 UB Refund Cst#0000125265 15.91 15.91 2016948 03/18/09 10020 MIGUELMARQUEZ Ref002394119 03/17/09 UB Refund Cst #0000093715 50.69 50.69 2016949 03/18/09 10083 OLYMPIC PROPERTIES Ref002394183 03/17/09 UB Refund Cst #0000143423 35.75 35.75 2016950 03/18/09 10038 OTAYMESA PROPERTY L P Ref002394138 03/17/09 UB Refund Cst #0000127036 2,447.46 2,447.46 2016951 03/18/09 10052 OTAY MESAPROPERTY LP Ref002394152 03/17/09 UB Refund Cst #0000139847 2,076.24 2,076.24 2016952 03/18/09 10022 PABLO ALVAREZ Ref002394121 03/17109 UB Refund Cst #0000094985 9.88 9.88 2016953 03/18/09 10007 PAUL CURTIS Ref002394105 03/17/09 UB Refund Cst #0000061286 29.05 29.05 2016954 03/18/09 10012 PETRI HOLOPAINEN Ref002394110 03/17/09 UB Refund Cst#0000079600 20.33 20.33 2016955 03/18/09 10050 ROBERT HARVERY Ref002394150 03/17/09 UB Refund Cst#0000138905 47.86 47.86 2016956 03/18/09 10062 ROBERT SCHMIDT Ref002394162 03117109 UB Refund Cst#0000141130 31.29 31.29 2016957 03/18/09 10064 ROBERTWEICHELT Ref002394164 03117109 UB Refund Cst#0000141510 14.04 14.04 2016958 03/18/09 10018 ROBERTO LLAMAS Ref002394116 03117109 UB Refund Cst#0000091743 28.10 28.10 2016959 03/18/09 10066 RUSSELL ELROD Ref002394166 03/17/09 UB Refund Cst#0000141953 75.00 75.00 2016960 03/18/09 10078 SAN DIEGO REALTY INC Ref002394178 03/17/09 UB Refund Cst#0000142853 39.28 39.28 2016961 03/18/09 10063 SAN DIEGO REO Ref002394163 03/17/09 UB Refund Cst #0000141147 31.48 31.48 2016962 03/18/09 10042 SAN DIEGO REO REALTOR Ref002394142 03117109 UB Refund Cst #0000127772 75.00 75.00 2016963 03/18/09 10043 SAN DIEGO REO REALTORS Ref002394143 03/17/09 UB Refund Cst #0000127951 75.00 75.00 2016964 03/18/09 10053 SANDY MILLER Ref002394153 03/17/09 UB Refund Cst #0000139897 25.46 25.46 Page 14 of 26 , " ,"..,..,.,..,.."..,..,"'=_....,."'~<,""'~,.,.,,-,',.-,....,--,-...,._,_c>-~'""_,."_....."--,..,,."~_"'="'"_-..."J..,',~-•....,..,.-,.,.-~,_.~..•_.__.,.-__:"·__,.~-"A OTAYWATERDISTRICT CHECK REGISTER FOR CHECKS 2016700 THROUGH 2017180 RUN DATES 3/4/2009 TO 3/25/2009 Check #pate Venc!or Vendor name Invoice Inv Date Description Amount Paid Check Total 2016965 03/18/09 10045 SKEETER LAGACE Ref002394145 03/17109 UB Refund Cst #0000131420 33.64 33.64 2016966 03/18/09 10084 SOLEXCONTRACTING Ref002394184 03/17109 UB Refund Cst #0000143428 763.32 763.32 2016967 03/18/09 10071 STEPHANIE GARCIA Ref002394171 03/17109 UB Refund Cst#0000142190 58.28 58.28 2016968 03/18/09 10033 STEVE GUTIERREZ Ref002394133 03/17109 UB Refund Cst#0000125205 16.72 16.72 2016969 03/18/09 10056 TEAM TOWNSON INC Ref002394156 03/17109 UB Refund Cst#0000140167 26.39 26.39 2016970 03/18/09 09999 THE EASTLAKE COMPANY Ref002394096 03/17109 UB Refund Cst#0000001215 706.37 706.37 2016971 03/18/09 10076 THOMAS CARROLL Ref002394176 03/17109 UB Refund Cst#0000142792 58.28 58.28 2016972 03/18/09 10079 TONTZ TEAM INC Ref002394179 03/17109 UB Refund Cst #0000142985 32.95 32.95 2016973 03/18/09 10027 TRIMARKPACIFIC HOMES Ref002394126 03/17109 UB Refund Cst #0000123504 151.11 151.11 2016974 03118/09 10031 UNITED MISSIONARY BAPTIST Ref002394130 03/17109 UB Refund Cst #0000124791 59.90 59.90 2016975 03/18/09 10036 WACHOVIA Ref002394136 03/17109 UB Refund Cst #0000126540 39.07 39.07 2016976 03/18/09 10046 WACHOVIA BANK Ref002394146 03/17109 UB Refund Cst#0000133851 118.19 118.19 2016977 03/18/09 10065 WACHOVIA BANK Ref002394165 03/17109 UB Refund Cst#0000141715 208.52 208.52 2016978 03/18/09 10072 WACOVIA BANK Ref002394172 03/17109 UB Refund Cst#0000142628 20.97 20.97 2016979 03/18/09 06281 CALIF STATE DISBURSEMENT UNIT Ben2394079 03/19/09 PAYROLL DEDUCTION 286.73 286.73 2016980 03/18/09 02344 FRANCHISE TAX BOARD Ben2394081 03/19/09 PAYROLL DEDUCTION 313.82 313.82 2016981 03/18/09 03523 NATIONAL DEFERRED COMPENSATION Ben2394065 03/19/09 DEFERRED COMP PLAN 11,049.77 11,049.77 2016982 03/18/09 03101 OTAYWATER DISTRICT Ben2394067 03/19/09 PAYROLL DEDUCTION -ASSN DUES 826.00 826.00 2016983 03/18/09 00137 PETTY CASH CUSTODIAN 001075 03/17109 PETTY CASH REIMBURSEMENT 1,406.49 1,406.49 2016984 03/18/09 06299 STATE DISBURSEMENT UNIT Ben2394071 03/19/09 PAYROLL DEDUCTION 237.69 237.69 2016985 03/18/09 06303 STATE DISBURSEMENT UNIT Ben2394075 03/19/09 PAYROLL DEDUCTION 836.30 836.30 2016986 03/18/09 08533 STATE DISBURSEMENT UNIT Ben2394073 03/19/09 PAYROLL DEDUCTION 841.01 841.01 2016987 03/18/09 02261 STATE STREET BANK &TRUST CO Ben2394063 03/19/09 DEFERRED COMPPLAN 5,797.54 5,797.54 2016988 03/18/09 05417 UNITEDSTATES DEPARTMENT Ben2394077 03/19/09 PAYROLL DEDUCTION 100.00 100.00 Page 15 of 26 ""~.~~~.._.~.~_.~.____~_______~___~_·'"~,,_·_,~..·.,_~,...,..,_..,··~·=r...,.~_~,.....,..,...,,_..,_~._.-~~~.,~".,.~_'________~'_·7'.·__','·"~~_~""""""'=-"""''''''''''''''''~_.......,,""',""~~~-o -';='=="""""'~.__.-,~~-~.-.'~-_·.......,~'~""-~-~...'"':"":":""::"''''P.£~~~,;;~: OTAYWATER DISTRICT CHECKREGISTER FOR CHECKS2016700 THROUGH 2017180 RUN DATES 3/4/2009 TO 3/25/2009 Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid CheckTotal 2016989 03118/09 01095 VANTAGEPOINTTRANSFER AGENTS Ben2394069 03/19/09 DEFERRED COMP PLAN 7,474.09 7,474.09 2016990 03/18/09 06414 VANTAGEPOINT TRANSFER AGENTS Ben2394059 03/19/09 401A PLAN 6,717.78 6,717.78 2016991 03118/09 01910 ABCANA INDUSTRIES 537623 02/26/09 BULKSODIUM HYPOCHLORITE 1,065.04 537489 02/23/09 BULKSODIUM HYPOCHLORITE 979.43 837621 02/26/09 BULKSODIUM HYPOCHLORITE 700.84 837492 02/23/09 BULKSODIUM HYPOCHLORITE 683.42 837622 02126/09 BULKSODIUM HYPOCHLORITE 290.20 3,718.93 2016992 03/18/09 08488 ABLEFORCE INC 1624 03/10/09 CONSULTING SERVICES -IS DEPT 4,675.00 4,675.00 2016993 03/18/09 08492 ACCESS SECURITY CONTROLS 092179 02/25/09 ENROLLMENT READER 4,484.30 4,484.30 2016994 03/18/09 02362 ALLIED WASTE SERVICES #509 0509003456094 02/25/09 TRASH REMOVAL SERVICES 757.41 0509003457471 02/25/09 ASBESTOS DISPOSALCONTAINER RENTAL 189.49 0509003458271 02/25/09 TRASH REMOVAL SERVICES 119.21 1,066.11 2016995 03/18/09 00107 AMERICAN WATER WORKS 2000692675 12117/09 MEMBERSHIP RENEWAL 28.00 28.00 2016996 03118/09 01509 ARC ERGONOMICS 24933 02/20/09 ROLLER MOUSE PRO 1,001.81 1,001.81 2016997 03/18/09 05753 ARRIETACONSTRUCTION INC 5 02125109 R2086 RWCWRFFORCEMAINAIRIVAC REPL 4,751.29 4,751.29 2016998 03/18/09 05758 AT&T 082164572802250~02/25/09 OPTE MAN INTERNET BANDWIDTH 1,905.30 1,905.30 2016999 03/18/09 07785 AT&T 000000491780 03/17/09 PHONE SERVICES 5,976.91 5,976.91 2017000 03/18/09 08330 AT&TINTERNET SERVICES 8547826250209 02/22109 OPTE MAN INTERNETBANDWIDTH 1,200.00 1,200.00 2017001 03/18/09 00559 BOYLE ENGINEERING CORPORATION 7050124 02/24/09 RECYCLED WATER PLAN CHECKING SERVICES 361.45 361.45 I 2017002 03/18/09 08542 BUCKPETROLEUM CO 2099118 02124/09 DIESEL 5,522.27 5,522.27 2017003 03/18/09 00223 C W MCGRATH INC 32271 02/23/09 CRUSHED ROCK 1,176.29 32263 02/20/09 CRUSHED ROCK 698.22 32309 02/26/09 CRUSHED ROCK 267.91 2,142.42 2017004 03/18/09 02970 CALIFORNIA LAND SURVEYORS 001062 03/11/09 CONFERENCE REGISTRATION FEE 365.00 365.00 2017005 03/18/09 01004 CALOLYMPIC SAFETY 051765 02/23/09 02 SENSOR 191.32 191.32 2017006 03/18/09 01894 CASS,LARRY A 001071 03/11/09 SAFETYBOOTS REIMBURSEMENT 97.41 97.41 2017007 03/18/09 01719 CHULA VISTA CHAMBER OF 9419 03/05/09 ANNUAL MEMBERSHIP RENEWAL 175.00 175.00 2017008 03/18/09 06519 CHULA VISTA POLICE DEPT 0904523 03/12/09 TRAFFICCOLLISION REPORT 10.00 10.00 Page 16of 26 -.."--"...,,...,.,..............__...;'i_c:.··-:;,'-:.:S.,h§?-1iM:A~;~ OTAY WATER DISTRICT CHECK REGISTER FOR CHECKS 2016700 THROUGH 2017180 RUN DATES 3/412009 TO 3/25/2009 Checle#Date Vendor Vendor name Invoice Inv Date Description AmountPaid Check Total 2017028 03/18/09 03812 INTERNATIONAL DIARIES 901379 02110/09 2009 PLANNERS 39.80 39.80 2017029 03/18/09 03172 JONES &STOKES ASSOCIATES 0057738 11/08/08 ON-CALL ENVIRONMENTALSVCS 2,095.00 2,095.00 2017030 03/18/09 09996 JOSEPH PEDREGON RF042009807 03/13/09 REFUND OF OVER-PAYMENT 50.10 50.10 2017031 03/18/09 05109 KEARNY PEARSON FORD 107982 02/10/09 REPAIR PARTS 17.20 17.20 2017032 03118/09 05840 KIRK PAVING INC 4223 02/26/09 AS NEEDED PAVING SERVICES 16,996.00 16,996.00 2017033 03/18/09 04996 KNOXATTORNEY SERVICE INC 458194 02/20/09 DELIVERY OF BOARD &COMMITTEE PACKETS 28.60 458196 02/20/09 DELIVERY OF BOARD &COMMITTEE PACKETS 28.60 458195 02/20/09 DELIVERY OF BOARD &COMMITTEE PACKETS 28.60 458197 02120/09 DELIVERY OF BOARD &COMMITTEE PACKETS 28.60 114.40 2017034 03/18/09 07784 LICON,HECTOR 001068 03/11/09 REIMB CWEA MEMBERSHIP RENEWAL 132.00 132.00 2017035 03/18/09 00628 MANHATTAN NAT'L LIFE INS CO 001077 03/18/09 VOLUNTARY LIFE INSURANCE 327.46 327.46 2017036 03/18/09 05329 MASTER METER INC 01504341N 01/27/09 INVENTORY 9,674.91 9,674.91 2017037 03/18/09 01183 MCMASTER-CARR SUPPLY CO 22775237 02/25/09 WAREHOUSE SUPPLIES 417.93 20183377 01/23/09 REPLACEMENT GAUGES 246.96 22527252 02123/09 REPAIR PARTS 66.78 731.67 2017038 03/18/09 06648 MEASUREMENT CONTROL 145299 02/17/09 LARGE METER TESTING 1,642.60 1,642.60 2017039 03/18/09 01063 MIRAMAR BOBCAT INC P04168 02126/09 REPAIR PARTS 190.83 190.83 2017040 03/18/09 02619 MITCHELL1 3808692 02/20/09 ONLINE AUTO REPAIR DATA 1,499.00 1,499.00 2017041 03/18/09 03393 MOBILE MINI LLC -CA 904196583 02/23/09 RENTAL 40'METER STORAGE CONTAINERS 179.27 179.27 2017042 03/18/09 03401 MODULAR MERCHANTS 1837 02125109 WORKSURFACE RECONFIGURATION 548.26 548.26 2017043 03/18/09 02094 MOTOWORLD OF EL CAJON 1520 02/25/09 ATVVEHICLE 12,748.90 12,748.90 2017044 03/18/09 04676 NAPAAUTO PARTS 136883 CREDIT MEMO (373.64) 141371 02/25/09 REPAIR PARTS 175.80 141504 02126/09 REPAIR PARTS 86.30 141506 02/26/09 REPAIR PARTS 86.30 141550 02/26/09 REPAIR PARTS 29.06 141256 02/24/09 REPAIR PARTS 23.68 141067 02123/09 REPAIR PARTS 21.10 141061 02/23/09 REPAIR PARTS 16.57 141070 02/23109 REPAIR PARTS 11.84 129064 10/22/08 REPAIR PART 10.75 Page 18 of 26 ?-.'.'~'~---~-.~""",""~.,...."..,.....~---..-.-.,-~=..,..,,if,"""""~"'~..-_.~-',~,~~-_••_"';;JJ;;;::>(i;'~, OTAYWATERDISTRICT CHECK REGISTER FOR CHECKS 2016700 THROUGH 2017180 RUN DATES 3/4/2009 TO 3/25/2009 Check #pate Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total 141522 02126/09 REPAIR PARTS 8.82 96.58 2017045 03/18/09 02848 NEWMAN,E PATRICK 001074 03/17/09 SAFETY BOOTS REIMBURSEMENT 108.23 108.23 2017046 03/18/09 03571 NEXTLEVELINTERNETINC 18110 03/14/09 INTERNET WEB HOSTING 416.00 416.00 2017047 03/18/09 02669 NORTHERN TOOL &EQUIPMENT CO 19579309 02/26/09 HONDA GENERATOR 1,029.99 1,029.99 2017048 03/18/09 00510 OFFICE DEPOT INC 464855853001 02/25/09 OFFICE SUPPLIES 373.76 465424235001 02/25/09 OFFICE SUPPLIES 252.48 465425199001 02125/09 OFFICE SUPPLIES 53.31 464742275001 02/25/09 OFFICE SUPPLIES 28.18 465425393001 02/25/09 OFFICE SUPPLIES 21.32 464295498001 02/25/09 OFFICE SUPPLIES 19.92 748.97 2017049 03118/09 01726 OLDS,LARRY E 001073 03/16/09 SAFETY BOOTS REIMBURSEMENT 116.89 116.89 2017050 03/18/09 07945 OLIN CORP -CHLOR ALKALI 1126974 02125/09 CHLORINE 2,187.55 2,187.55 2017051 03/18/09 01002 PACIFIC PIPELINE SUPPLY 130893 02/23/09 18"VITOLIC 486.85 486.85 2017052 03/18/09 05499 PRAXAIR DISTRIBUTION INC 32318223 02/20109 WELDING SUPPLIES &EQUIPMENT 556.63 556.63 2017053 03/18/09 06641 PRUDENTIAL OVERALL SUPPLY 0125455 02126109 UNIFORMS 323.90 0125454 02/26/09 MATS,TOWELS &SUPPLIES 146.54 0125456 02/26/09 MATS,TOWELS &SUPPLIES 105.30 0121709 02/25109 MATS,TOWELS &SUPPLIES 94.95 0121708 02/25/09 UNIFORMS 58.37 729.06 2017054 03/18/09 09804 PUBLICIA PRESS LTO 709945 02120109 BUSINESS CARDS 29.63 29.63 2017055 03/18109 03279 ROTH STAFFING COMPANIES LP Temp 12228097 03/13/09 TEMPORARYSERVICES -HR DEPT 1,578.24 12281874 03/06/09 TEMPORARYSERVICES -HR DEPT 1,052.16 4,630.40 2017056 03/18/09 01700 RUBALCAVA,GILBERTR 001078 03/17109 REIMBURSE DEP CARE FLEX DED 230.75 230.75 2017057 03/18/09 00217 RW LITTLE CO INC 91451 02/18/09 POWDERCOATING 65.00 65.00 2017058 03/18/09 00121 SAN DIEGO GAS &ELECTRIC 001072 03/06/09 UTILITY EXPENSES 1,282.38 001067 03/05/09 UTILITY EXPENSES 1,182.70 2,465.08 2017059 03/18/09 01651 SHARP REES-STEALY MEDICAL CTRS 209 02/21/09 PRE-PLACEMENT PHYSICALS 78.00 78.00 2017060 03/18/09 01691 SKILLPATH SEMINARS 9790113 03/17109 SEMINAR REGISTRATION 149.00 1350523 03/17109 HANDBOOK 33.83 182.83 2017061 03/18/09 02918 SOUTH BAY FOUNDRY INC 00994621N 02/23/09 PENTA HEAD SOCKETS 317.86 317.86 Page 19 of 26 OTAYWATER DISTRICT CHECKREGISTER FOR CHECKS 2016700 THROUGH 2017180 RUN DATES 31412009 TO 3125/2009 Cbeck#Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total 2017062 03/18/09 00725 SOUTHLAND CLUTCH 29638 02126/09 REPAIR PARTS 970.57 970.57 2017063 03/18/09 06537 SOUTHLAND TECHNOLOGY SI29445 02/13/09 LCD SCREEN MOUNT AND INSTALL 1,209.50 1,209.50 2017064 03/18/09 03760 SPANKY'S PORTABLE SERVICES INC 800913 02/25/09 PORTABLE TOILET RENTAL 79.96 79.96 2017065 03/18/09 04843 SPRING VALLEYKIWANIS 001064 03/09/09 SPONSORSHIP 175.00 175.00 2017066 03/18/09 02354 STANDARD ELECTRONICS 12185 02/26/09 SECURITY SERVICE &REPAIRS 255.00 12186 02126/09 SECURITY SERVICE &REPAIRS 221.12 476.12 2017067 03/18/09 09578 SUPPORT PRODUCT SERVICES 805 02/19/09 REPAIR HEAT EXCHANGER 11,670.40 11,670.40 2017068 03/18/09 00340 UNION BANK OF CALIFORNIA 3 03/05/09 ADMINISTRATIVE FEES/2007 COPS 1,872.00 1,872.00 2017069 03/18/09 08262 UNITED RENTALS NORTHWEST INC 79729239001 02/20/09 JACK HAMMER 1,104.44 79805582001 02/25/09 CONCRETE 177.79 79810240001 02/25/09 CONCRETE 118.53 1,400.76 2017070 03/18/09 00350 UNITED STATES POSTAL SERVICE 001061 03/12/09 REIMBURSE POSTAGE MACHINE 1,650.00 1,650.00 2017071 03/18/09 07662 UNITEDHEALTHCARE SPECIALTY 001076 03/18/09 BASIC L1FE/AD&D &SUPP LIFE INS 5,247.15 5,247.15 2017072 03/18/09 07674 US BANK CORPORATE PAYMENT 001066 02/23/09 DISTRICT EXPENSES 19,777.96 001070 02/23/09 DISTRICT EXPENSES 282.73 001063 02/23/09 DISTRICT EXPENSES 124.85 20,185.54 2017073 03/18/09 03190 VALCO INSTRUMENTS CO INC 90079752 02120/09 HACH APA 6000 PM PARTS 4,355.44 4,355.44 2017074 03/18/09 07595 WALTERS WHOLESALE ELECTRIC CO 282221301 02/16/09 100 AMP/120/208 VOLT PANELBOARD 630.34 630.34 2017075 03/18/09 00190 WEST PAYMENTCENTER 817777369 02/20/09 LEGAL LIBRARY UPDATES 51.73 51.73 2017076 03/18/09 03131 WESTERN HOSE &GASKET 202671 02126/09 SUCTION HOSE ASSEMBLY 522.30 522.30 2017077 03/18/09 00125 WESTERN PUMP INC 00744991N 02/24/09 FUEL ISLAND REPAIRS 148.75 148.75 2017078 03/25/09 01910 ABCANA INDUSTRIES 837754 03/02/06 BULK HYPOCHLORITE SOLUTION 748.72 837753 03/02/09 BULK HYPOCHLORITE SOLUTION 631.19 837907 03/05/09 BULK HYPOCHLORITE SOLUTION 542.68 1,922.59 2017079 03/25/09 08027 AD MAIL DIRECT LLC 54766 02127109 POSTCARD MAILING 2,796.19 2,796.19 2017080 03/25/09 10090 AECOM USA INC 7050193 02/25/09 PLAN CHECKS &INSPECTIONSERVICE 6,730.95 6,730.95 2017081 03/25/09 00132 AIRGASWEST 103190717 02/28/09 BREATHING AIR -TREATMENTPLANT 25.73 25.73 2017082 03/25/09 00002 ANSWER INC m201 03/22/09 TELEPHONE ANSWERING SERVICES 1,000.00 1,000.00 Page 20 of 26 __._~"_-.-;-""-.~''''''''=~...,.~,,-,;~~_~..~.~_"'?"'T"._.,-....,.,...=---~....-.-=--,--~,----~._~-_._.,,,._~~~.~-"":"''''=-~.•._~.~...-~~_._--,'':':::':~~~-;;~':':'~~,.,:,:,-,'', OTAYWATER DISTRICT CHECK REGISTER FORCHECKS2016700 THROUGH 2017180 RUN DATES 3/4/2009 TO 3/25/2009 Check'Pate Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total 2017083 03/25/09 03357 APEX ADVERTISING INC 351497 03/05/09 COMMUNITY INVOLVEMENT PRIZES 499.68 351501 03/05/09 COMMUNITY INVOLVEMENT PRIZES 441.86 351499 03105109 COMMUNITY INVOLVEMENT PRIZES 334.01 351498 03/05/09 COMMUNITY INVOLVEMENT PRIZES 333.57 351500 03/05/09 COMMUNITY INVOLVEMENT PRIZES 329.74 351383 02/27/09 SEAT CUSHIONS 219.19 2,158.05 2017084 03/25/09 00501 AT&T CPS001079 03/12/09 CONFERENCE PHONE SERVICE 520.39 520.39 2017085 03/25/09 05758 AT&T 001080 03/07/09 PHONE SERVICE 32.44 32.44 2017086 03/25/09 03679 BRG CONSULTING INC 09012616 01/31/09 CONSULTANT CONTRACT FOR ENVSVCS 6,440.50 09022716 02/28/09 CONSULTANT CONTRACT FOR ENVSVCS 3,448.50 9,889.00 2017087 03/25/09 00223 C W MCGRATH INC 32356 03/03/09 CRUSHED ROCK 220.52 220.52 2017088 03/25/09 08690 CALIFORNIA BANK&TRUST 5R 01/31/09 RETENTION FOR NEWEST CONSTRUCTION 3,787.10 3,787.10 2017089 03/25/09 09800 CALIFORNIA BANK &TRUST 081602R 03/05/09 RETENTION FOR NEWEST CONSTRUCTION 12,180.35 12,180.35 2017090 03/25/09 00693 CALIFORNIA SPECIAL DISTRICTS 001090 03/19/09 SPECIAL JOINT CSDAlLAFCO MEETING 148.00 148.00 2017091 03/25/09 01004 CALOLYMPIC SAFETY 052697 03/16/09 REPAIR/RECERTIFIED TRIPOD WRENCH 601.66 601.66 2017092 03/25/09 08009 CANON BUSINESS SOLUTIONS INC 4001929208 03/01/09 COPIER MAINTENANCE 739.66 4001927717 03/01/09 COPIER MAINTENANCE 683.49 4001924672 03/01/09 COPIER MAINTENANCE 576.22 4001924814 03/01/09 COPIER MAINTENANCE 33.27 2,032.64 2017093 03/25/09 04071 CAPITOL WEBWORKS LLC Temp 20933 02/28/09 ELECTRONIC FILING FEE 45.00 45.00 2017094 03/25/09 02758 CARMEL BUSINESS SYSTEMS INC 6947 03/01/09 RECORDS STORAGE &SUPPORT 1,524.83 ~,524.83 2017095 03/25/09 03491 CASA DE ORO CAR WASH 14 02128109 CAR WASH SERVICES 1,123.97 1,123.97 2017096 03/25/09 09801 CENTERBEAM INC 12891 02/27/09 NETWORKCONSULTING SERVICES 80.81 80.81 2017097 03/25/09 06519 CHULAVISTA POLICE DEPT 0901079 03/25/09 TRAFFIC COLLISION REPORT 10.00 10.00 2017098 03/25/09 02593 CITY OF CHULA VISTA 001089 03/24/09 UTILITY PERMIT DEPOSIT 5,000.00 5,000.00 2017099 03/25/09 03706 CONSUMERS PIPE &SUPPLY CO S1093017003 02/27/09 WAREHOUSE SUPPLIES 219.59 S1093017001 02/05/09 WAREHOUSE SUPPLIES 182.31 401.90 2017100 03/25/09 00099 COUNTY OF SAN DIEGO -DPW 101069A 01/16/09 EXCAVATION PERMITS 694.21 694.21 2017101 03/25/09 07601 CREATIVE BENEFITS INC 71648 03/01/09 FLEXIBLE SPENDING ACCT ADMINISTRATION 600.00 600.00 Page 21 of 26 --~-~".~.-~.~,.",,~_"'~~~""•.',~,-..".~._,,-_~~~__.'''''''''''~''''V''·~·~~''''''''=~-=="""",_"".=-.·~~~.,'-',.'''i!?'. OTAYWATERDISTRICT CHECK REGISTER FOR CHECKS 2016700 THROUGH 2017180 RUN DATES 3/4/2009 TO 3/25/2009 Check #pate Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total 2017102 03/25/09 02603 DELL MARKETING LP XD5524JT1 03/05/09 TONER 271.53 271.53 2017103 03/25/09 07680 DELTAHEALTH SYSTEMS P090317 03/17/09 EMPLOYEE HEALTH ADMINISTRATION SVCS 1,316.60 1,316.60 2017104 03/25/09 03417 DIRECTV 976091693 03/19/09 SATELLITE TVSERVICE 5.00 5.00 2017105 03/25/09 00230 EDP PRODUCTS INC 805911 02/27/09 CARTRIDGE STORAGEIRETRIEVAL 219.60 219.60 2017106 03/25/09 01012 EL CAJON FORD 290758 03/21/09 2009FORD VEHICLE 18,849.14 290750 03/21/09 2009 FORD VEHICLE 18,270.04 290751 03/21/09 2009 FORD VEHICLE 18,270.04 55,389.22 2017107 03/25/09 06525 ELECTRIC MOTOR SPECIALISTS INC 2832 03/03/09 REBUILD PUMPAND MACHINEWORK 2,926.40 2,926.40 2017108 03/25/09 08023 EMPLOYEE BENEFITSPECIALISTS 00456751N 03/03/09 ADMINISTRATION FEES FORCOBRA 555.00 555.00 2017109 03/25/09 03757 FANDEL ENTERPRISES INC 1337 03/02109 TELECOMMUNICATIONS CONSULTING SVCS 4,200.00 4,200.00 2017110 03/25/09 03546 FERGUSON WATERWORKS #1082 0305755 02/27/09 INVENTORY 3,873.50 0302871 02127/09 MUELLER BFV ACTUATOR 1,608.94 03050271 03/02109 VICTAULIC COUPLING 816.74 0306528 03/05/09 RING GASKETS 498.35 6,797.53 2017111 03/25/09 08005 FIRSTAMERICAN CORELOGIC INC 20439469 02/28/09 METROSCAN ONLINE DATA/MAPS 453.15 453.15 2017112 03/25/09 08893 FIRST AMERICAN DATATREE 90034029 02128/09 ONLINE MAP PURCHASING SERVICE 142.32 142.32 2017113 03/25/09 04066 FIRST CHOICE SERVICES -SD 309327 03/05/09 COFFEE SUPPLIES 421.66 421.66 2017114 03/25/09 09509 FLICK,BEN &CAROL 17 03/02/09 WELLNESS CHALLENGE PROGRAM 150.00 18 03/02109 WELLNESS CHALLENGE PROGRAM 150.00 19 03/04/09 WELLNESS CHALLENGE PROGRAM 150.00 i 450.00 2017115 03/25/09 09998 FRANK TOYOTA 75274 03/20/09 TOYOTA VEHICLE 14,214.51 14,214.51 2017116 03/25/09 03537 GHA TECHNOLOGIES INC 533914 02127/09 TONER 732.70 732.70 2017117 03/25/09 00101 GRAINGER INC 9849569711 02/27/09 AQUA PURE FILTERS 993.80 9851280843 03/03/09 SOCKET SETS 464.64 9849408597 02/27/09 DUAL FLUSH HANDLE 63.04 9849275921 02/27/09 SHOP-VAC 51.40 1,572.88 2017118 03/25/09 02187 GREENSCAPE 2129 03/01/09 LANDSCAPING SERVICES 6,090.00 6,090.00 2017119 03/25/09 03773 GTC SYSTEMS INC 28692 02/28/09 TECHNICAL SUPPORTFOR CITRIX 487.50 487.50 2017120 03/25/09 02629 HANSONAGGREGATES INC 587177 03/03/09 CRUSHED AGGREGATES &ROCK 364.26 364.26 Page 22 of 26 ~..,.~~.~-..:-;'~~~·~_~~ffJ,.«,";;'~-,.. OTAYWATERDISTRICT CHECK REGISTER FOR CHECKS 2016700 THROUGH 2017180 RUN DATES 3/4/2009 TO 3/25/2009 Check"Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total 2017121 03/25/09 00201 HARRINGTON INDUSTRIAL PLASTICS 00495152 02127109 3/4"SS CAM-LOCK FITTINGS &GASKETS 29.77 29.77 2017122 03/25/09 04472 HECTOR I MARES-COSSIO 48 03/24/09 BI-NATIONAL CONSULTANT SERVICES 3.600.00 49 03/24/09 BI-NATIONAL CONSULTANT SERVICES 3,600.00 7.200.00 2017123 03/25/09 00713 HEWLETT·PACKARD COMPANY 45630294 02/19/09 COMPUTER HARDWARE 2.15 2.15 2017124 03/25/09 06843 HI-TECH AIR CONDITIONING 5622 02/27/09 HVAC EQUIPMENT REPAIR 1,056.50 1.056.50 2017125 03/25/09 01109 HOME DEPOT CREDIT SERVICES 6193338 03/10/09 WAREHOUSE SUPPLIES 284.74 284.74 2017126 03/25/09 08969 INFOSEND INC 36009 03/02109 POSTAGE 17,383.81 35928 02/27/09 BILL PRINTING SERVICES 7.830.49 25,214.30 2017127 03/25/09 02372 INTERIOR PLANT SERVICE INC 30346 02/28/09 PLANTSERVICE 169.00 169.00 2017128 03/25/09 06630 J C HEDEN AND ASSOCIATES INC OWD025 03/03/09 TEMPORARY LABOR SERVICES 17,355.00 17,355.00 2017129 03/25/09 03077 JANI-KING OF CA INC -SDO SD003090969 03/03/09 JANITORIAL SERVICES 3,905.00 SD003090313 03/01/09 OFF-SITEJANITORIAL SERVICES 1,042.00 4.947.00 2017130 03/25/09 03172 JONES &STOKES ASSOCIATES 0060132 02113/09 P1253 SAN MIGUEL HABITAT MGMTAREA 12.984.00 0060133 02113/09 ON-CALL ENVIRONMENTALSVCS 4.898.50 17.882.50 2017131 03/25/09 05109 KEARNY PEARSON FORD 184239 02/27/09 SEAT BELT ASSEMBLY 164.53 164.53 2017132 03/25/09 10089 KENNEDY,ROBERT 3833609 03/11/09 LICENSE RENEWAL REIMBURSEMENT 125.00 125.00 2017133 03/25/09 04996 KNOXATTORNEY SERVICE INC 460781 03/03/09 DELIVERY OF BOARD &COMMITTEE PACKETS 28.60 460783 03/03/09 DELIVERY OF BOARD &COMMITTEE PACKETS 28.60 460784 03/03/09 DELIVERY OF BOARD &COMMITTEE PACKETS 28.60 460785 03/03/09 DELIVERYOF BOARD &COMMITTEE PACKETS 28.60 461659 03/05/09 DELIVERYOF BOARD &COMMITTEE PACKETS 28.60 461656 03/05/09 DELIVERYOF BOARD &COMMITTEE PACKETS 28.60 461655 03/05/09 DELIVERYOF BOARD &COMMITTEE PACKETS 28.60 461654 03/05/09 DELIVERYOF BOARD &COMMITTEE PACKETS 28.60 228.80 2017134 03/25/09 09997 LAW OFFICE OFADELE L ABRAMS 21569 02128/09 TRAINING SERVICES 2,489.27 2,489.27 2017135 03/25/09 09886 LIEBERT CORPORATION CI1880587 02127/09 INTELLISOFTWEB CARD 988.30 988.30 2017136 03/25/09 05220 LOGICALIS INTEGRATION SOLUTION S922388 02/25/09 WIRELESS MESH PILOT PROGRAM 30.500.00 S922656 02/28/09 NETWORK INFRASTRUCTURE CONSULTING 4,785.00 S820915 10/31/08 NETWORK INFRASTRUCTURE CONSULTING 1.072.50 36.357.50 2017137 03/25/09 01464 MAG SYSTEMS INC 165214966 03/04/09 LOPS FLOW METERTOTALIZING MODULES 944.15 944.15 Page 23 of 26 OTAYWATER DISTRICT CHECK REGISTER FORCHECKS 2016700 THROUGH 2017180 RUN DATES3/4/2009TO 3/25/2009 Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total 2017138 03/25/09 02902 MARSTON+MARSTONINC 20093B 03/01/09 PUBLIC RELATIONS SERVICES 2,940.00 20093 03/01/09 PUBLIC RELATIONS SERVICES 2,575.00 5,515.00 2017139 03/25/09 05329 MASTER METER INC 01519081N 02/27/09 INVENTORY 32,011.45 32,011.45 2017140 03/25/09 00282 MCGRAW-HILL CONSTRUCTIONIENR 001081 03/16109 SUBSCRIPTION RENEWAL 149.00 149.00 2017141 03/25/09 01183 MCMASTER-CARRSUPPLY CO 23485656 03/05/09 MAINTENANCE ITEMS 439.38 439.38 2017142 03/25/09 04676 NAPA AUTO PARTS 141822 03/02/09 REPAIR PARTS 485.44 141611 02/27/09 REPAIR PARTS 64.61 142329 03/05/09 REPAIR PARTS 28.28 142283 03/05/09 REPAIR PARTS 14.14 142035 03/03/09 REPAIR PARTS 11.40 141997 03/03/09 REPAIR PARTS 5.70 141659 02/27/09 REPAIR PARTS 5.48 615.05 2017143 03/25/09 03733 NEC UNIFIED SOLUTIONS INC TMOOOOO04153 02127109 LABOR FOR PHONES SVCS 236.00 236.00 2017144 03/25/09 08531 NEWEST CONSTRUCTION 081602 03/05/09 450-1 RESERVOIR DISINFECTION FACILITY 109,623.15 5 01/31/09 S2015-CALAVO SEWER LIFT STATION 34,083.90 143,707.05 2017145 03/25/09 08531 NEWEST CONSTRUCTION 001085 03/23/09 DOCUMENTATION REQUEST FEES 17.50 17.50 2017146 03/25/09 02669 NORTHERN TOOL&EQUIPMENT CO 19550604 PUMP (149.99) 19605888 03/05/09 COMPRESSOR 641.97 19550604 02/19/09 TOOL 450.12 942.10 2017147 03/25/09 00510 OFFICE DEPOT INC 465946246001 03/04/09 OFFICE SUPPLIES 1,036.08 465637784001 03/04/09 OFFICE SUPPLIES 169.33 465878736001 03/04/09 OFFICE SUPPLIES 146.20 465877860001 03/04/09 OFFICE SUPPLIES 34.85 465425394001 03/04/09 OFFICE SUPPLIES 19.92 ,1,406.38 2017148 03/25/09 09048 OMEGA ENGINEERING INC 804025 02/27109 AUTODIALER ALARM UNIT 1,107.25 1,107.25 2017149 03/25/09 05497 PAYPALINC 3661398 02/28/09 ON-LINE PAYMENT SERVICES 457.40 457.40 2017150 03/25/09 03790 PENHALL COMPANY 21361 03/04/09 FLAT SAW CUTTINGSERVICES 430.00 21326 02/27/09 FLAT SAW CUTTING SERVICES 200.00 630.00 2017151 03/25/09 00053 PITNEYBOWES INC 415329 03/03/09 POSTAL SECURITY DEVICE RENTAL 206.88 206.88 2017152 03/25/09 05333 PITTMAN,TINA 001082 03118/09 SAFETYBOOTS REIMBURSEMENT 87.27 87.27 2017153 03/25/09 01715 PORRAS,PEDRO J 000901 12/23/08 CONFERENCE EXPENSES 796.20 796.20 2017154 03/25/09 02976 PRE-PAID LEGAL SERVICES INC 001086 03/24/09 LEGAL SERVICES 15.95 15.95 Page 24of 26 .-=~~~~_....~.=""'"'-_T'_~_~7~-~~~::':'<~ OTAY WATERDISTRICT CHECK REGISTER FOR CHECKS 2016700 THROUGH 2017180 RUN DATES 3/412009 TO 3125/2009 Check#Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total 2017155 03/25/09 06641 PRUDENTIAL OVERALL SUPPLY 0143743 03/05/09 UNIFORMS 311.90 0143742 03/05109 MATS,TOWELS &SUPPLIES 148.78 0143744 03/05109 MATS,TOWELS &SUPPLIES 106.42 0140011 03/04/09 MATS,TOWELS &SUPPLIES 94.95 0140010 03/04/09 UNIFORMS 63.49 0143745 03/05/09 UNIFORMS 45.19 770.73 2017156 03/25/09 00078 PUBLIC EMPLOYEES RETIREMENT Ben2394061 03/19/09 PERS CONTRIBUTION 123,746.57 123,746.57 2017157 03/25/09 08331 RABOBANKNA 280209R 03/04/09 RETENTION FORSPIESS CONSTRUCTION 45,177.50 45,177.50 2017158 03/25/09 09346 RECLAIMED AGGREGATES INC 9253 02/28/09 DUMPING SERVICES 120.00 120.00 2017159 03/25/09 00217 RW LITTLE CO INC 91591 02/27109 SAND BLAST AND POWDER COAT PIPE 300.00 300.00 2017160 03/25/09 09148 S&J SUPPLY COMPANY INC 079900 02/27109 INVENTORY 7,407.81 7,407.81 2017161 03/25/09 00121 SAN DIEGO GAS&ELECTRIC 001087 03/20109 UTILITY EXPENSES 36,604.77 001084 03/19/09 UTILITY EXPENSES 19.12 36,623.89 2017162 03/25/09 03809 SAN DIEGO NEIGHBORHOOD NEWS 02527096001 02/28/09 JOB POSTING 92.00 92.00 2017163 03/25/09 09339 SANGALANG,ALEX 001088 03/20109 SAFETY BOOTS REIMBURSEMENT 96.95 96.95 2017164 03/25/09 05983 SIEMENS WATER 4539869 03/01/09 DEIONIZED PROCESSING TANK RENTAL 68.34 68.34 2017165 03/25/09 05627 SIGNA DIGITALSOLUTIONS INC ARS24842 03/03/09 COPIER MAINTENANCE 200.00 ARS24841 03/03/09 COPIER MAINTENANCE 200.00 ARS24840 03/03/09 COPIER MAINTENANCE 200.00 ARS24864 03/03/09 COPIER MAINTENANCE 144.00 ARS24839 03/03/09 COPIER MAINTENANCE 34.20 778.20 i201716603/25/09 03103 SOUTHCOAST HEATING &265054 03/19/09 EXHAUST FAN REPLACEMENT 2,391.00 2,391.00 2017167 03/25/09 03760 SPANKY'S PORTABLE SERVICES INC 801979 03/05/09 PORTABLE TOILET RENTAL 98.15 98.15 2017168 03/25/09 03516 SPECIAL DISTRICTRISK 00284691N 03/10109 WORKERS'COMPENSATION PROGRAM 60,960.00 60,960.00 2017169 03/25/09 03184 SPIESS CONSTRUCTION CO INC 280209 03/04/09 P2191 -850-4 RESERVOIR (CONSTRUCTION)406,597.50 406,597.50 2017170 03/25/09 05494 SPRINT 901500243030 03/12/09 GIS (AIR-TRAK)CELLULAR SERVICE 3,539.15 3,539.15 2017171 03/25/09 04977 T-MOBILE 4150860450309 03/06/09 CELL PHONE &BLACKBERRY SERVICES 1,255.79 1,255.79 2017172 03/25/09 02799 TARULLI TIRE INC -SAN DIEGO 20037329 02127109 TIRE REPAIR 186.81 20037363 03/03/09 TIRE REPAIR 17.23 204.04 Page 25 of 26 OTAYWATERDISTRICT CHECK REGISTER FOR CHECKS 2016700 THROUGH 2017180 RUN DATES 3/4/2009 TO 3/25/2009 C!leck #pate Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total 2017173 03/25/09 03608 TELLIARD CONSTRUCTION 4 01/15/09 R2053-RECL PLANT/RECYCLE WTR OFFICE 10,303.61 10,303.61 2017174 03/25/09 00427 UNDERGROUND SERVICE ALERTOF 220090433 03/01/09 UNDERGROUND TRENCH SERVICE ALERTS 213.00 213.00 2017175 03/25/09 00075 UNION TRIBUNE PUBLISHING CO 001010205958 03/06/09 JAMACHA RD PIPELINE BID 488.75 488.75 2017176 03/25/09 08262 UNITED RENTALS NORTHWEST INC 79867702001 03/04/09 BOOMLIFT RENTAL 588.64 79876578001 03/02/09 CONCRETE 177.79 79870997001 03/02/09 CONCRETE 159.47 925.90 2017177 03/25/09 04345 US CONCRETE PRECAST GROUP 01355691N 03/04/09 30X48X36 VAULT 1,486.52 1,486.52 2017178 03/25/09 08028 VALLEYCONSTRUCTION MANAGEMEN-SD080205 02/28/09 AS-NEEDED CONSTRUCTION MGMT SVCS 11,405.00 11,405.00 2017179 03/25/09 07595 WALTERS WHOLESALE ELECTRIC CO 282323501 CREDIT MEMO (1,948.55) 282152501 02103/09 METER PEDESTAL 2,004.15 55.60 2017180 03/25/09 02700 WATERCONSERVATION GARDEN 1018 03/03/09 CONSERVATION GARDEN TOURS 590.00 590.00 2017181 03/25/09 06646 PACIFIC HYDROTECH 4712 01/12/09 CONSTRUCTION SERVICES 1,183,586.72 00001381 03/24/09 RETAINAGE RELEASE 39,398.74 1,222,985.46 GRANDTOTAL 3,991,688.68 3,991,688.68 Page 26 of 26