HomeMy WebLinkAbout07-01-09 Board PacketOTAY WATER DISTRICT
BOARD OF DIRECTORS MEETING
DISTRICT BOARDROOM
2554 SWEETWATER SPRINGS BOULEVARD
SPRING VALLEY,CALIFORNIA
WEDNESDAY
July 1,2009
3:30 P.M.
AGENDA
1.ROLL CALL
2.PLEDGE OF ALLEGIANCE
3.APPROVAL OF AGENDA
4.APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF MARCH 4,
2009
5.ACKNOWLEDGEMENT OF OTAY WATER DISTRICT STAFF FOR THEIR VOL-
UNTEER WORK (MAGANA)
6.PUBLIC PARTICIPATION -OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO
SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'S
JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA
CONSENT CALENDAR
7.ITEMS TO BE ACTED UPON WITHOUT DISCUSSION,UNLESS A REQUEST IS
MADE BY A MEMBER OF THE BOARD OR THE PUBLIC TO DISCUSS A PAR-
TICULAR ITEM:
a)APPROVE THE PURCHASE OF A 400 KILOWATT GENERATOR FROM
SLOAN ELECTRIC TO PROVIDE FULL EMERGENCY BACK-UP POWER
TO THE DISTRICT HEADQUARTERS BUILDING FOR AN AMOUNT NOT-
TO-EXCEED $65,941
b)ADOPT RESOLUTION NO.4139,IDENTIFYING THE GENERAL MAN-
AGER AS THE OFFICIAL AUTHORIZED TO COMMIT THE DISTRICT TO
FINANCIAL AND LEGAL OBLIGATIONS ASSOCIATED WITH THE PO-
TENTIAL RECEIPT OF FINANCIAL ASSISTANCE GRANT FUNDING
FROM THE UNITED STATES DEPARTMENT OF INTERIOR,BUREAU OF
RECLAMATION,FOR THE AMERICAN RECOVERY AND REINVESTMENT
ACT OF 2009 WATER MARKETING AND EFFICIENCY GRANTS PRO-
GRAM (CHALLENGE GRANT PROGRAM)
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c)APPROVE THE FINAL SEWER SYSTEM MANGEMENT PLAN (SSMP)TO
MEET THE REQUIREMENTS OF THE STATE WATER RESOURCES
CONTROL BOARD ORDER NO.2006-0003
d)APPROVE AN AGREEMENT FOR JANITORIAL SERVICES FOR THE DIS-
TRICTS ADMINISTRATIVE AND OPERATIONS FACILITIES WITH PRO-
FESSIONAL MAINTENANCE SYSTEMS FOR AN AMOUNT NOT-TO-
EXCEED $32,100.84;AND,WITH AN OPTION FOR FOUR ANNUAL RE-
NEWALS TO BE APPROVED AT THE GENERAL MANAGER'S DISCRE-
TION
e)REAFFIRM THAT THE PROPERTY,LISTED AS PARCEL NO.7 ON THE
STAFF REPORT PRESENTED TO THE BOARD ON JULY 2,2003 AND
DECLARED SURPLUS,INCLUDES BOTH APN 640-070-34 AND APN 640-
142-08 AND IS SURPLUS TO THE DISTRICTS NEEDS
f)ADOPT RESOLUTION NO.4140 APPROVING THE SAN MIGUEL CON-
SOLIDATED FIRE PROTECTION DISTRICTS PROPOSED FIRE PRO-
TECTION AND EMERGENCY RESPONSE SERVICES ASSESSMENT AND
AUTHORIZING THE GENERAL MANAGER TO VOTE "YES"AND SIGN
THE OFFICIAL ASSESSMENT BALLOTS (FOUR BALLOTS)ON BEHALF
OF THE DISTRICT
g)ADOPT RESOLUTION NO.4138 TO ESTABLISH THE TAX RATE FOR IM-
PROVEMENT DISTRICT NO.27 AT $0.005 FOR FISCAL YEAR 2009-2010
h)ADOPT RESOLUTION NO.4142 TO CONTINUE WATER AND SEWER
AVAILABILITY CHARGES TO BE COLLECTED THROUGH CUSTOMER
PROPERTY TAXES FOR FISCAL YEAR 2009-2010
i)ADOPT RESOLUTION NO.4137 ALLOWING FOR THE REIMBURSEMENT
OF CERTAIN EXPENDITURES FROM THE PROCEEDS OF THE DIS-
TRICTS DEBT OBLIGATIONS WHICH IS ANTICIPATED TO BE ISSUED
DURING 2010
j)AUTHORIZE THE GENERAL MANAGER TO NEGOTIATE A CONTRACT
NOT-TO-EXCEED $81,000 WITH HARRELL &COMPANY ADVISORS,LLC
TO SERVE AS THE FINANCIAL ADVISOR FOR A DEBT ISSUANCE OF
APPROXIMATELY $41 MILLION IN CERTIFICATES OF PARTICIPATION
(COPS),AND THE POTENTIAL REFINANCING OF THE ID 27 GENERAL
OBLIGATION BONDS OF APPROXIMATELY $9 MILLION
k)REJECT JOEL O.ANINIPOK CLAIM
ACTION ITEMS
8.BOARD·
a)DISCUSSION OF 2009 BOARD MEETING CALENDAR
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b)ADOPT RESOLUTION NO.4143 TO AMEND POLICY NO.8,DIRECTORS
COMPENSATION,REIMBURSEMENT OF EXPENSES AND GROUP IN-
SURANCE BENEFITS,AND POLICY NO.34,STAFF TRAVEL AND BUSI-
NESS RELATED EXPENSES POLICY
INFORMATIONAL ITEMS
9.THESE ITEMS ARE PROVIDED TO THE BOARD FOR INFORMATIONAL PUR-
POSES ONLY.NO ACTION IS REQUIRED ON THE FOLLOWING AGENDA
ITEMS.
a)CAPITAL IMPROVEMENT PROGRAM UPDATE REPORT FOR THE THIRD
QUARTER OF FISCAL YEAR 2009 (RIPPERGER)
b)OVERVIEW OF THE SAN DIEGO COUNTY WATER AUTHORITY WATER
SMART TARGET PROGRAM (GRANGER)
REPORTS
10.GENERAL MANAGER'S REPORT
a)SAN DIEGO COUNTY WATER AUTHORITY UPDATE
11.DIRECTORS'REPORTS/REQUESTS
12.PRESIDENTS REPORT
RECESS TO CLOSED SESSION
13.CLOSED SESSION
a)CONFERENCE WITH LEGAL COUNSEL -PENDING LITIGATION [GOV-
ERNMENT CODE §54956.9(a)]
(I)MULTIPLE CASES RELATED TO THE FENTON BUSINESS CEN-
TER AND FILED WITH THE SUPERIOR COURT OF THE COUNTY
OF SAN DIEGO CONSOLIDATED UNDER CASE NO.37-2007-
00077024-CU-BC-SC
(II)CITY OF BANNING v.JAMES JONES CO.,COUNTY OF LOS AN-
GELES,SUPERIOR COURT, CASE NO.BC 321513
RETURN TO OPEN SESSION
14.REPORT ON ANY ACTIONS TAKEN IN CLOSED SESSION.THE BOARD MAY
ALSO TAKE ACTION ON ANY ITEMS POSTED IN CLOSED SESSION
15.ADJOURNMENT
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All items appearing on this agenda,whether or not expressly listed for action,may be
deliberated and may be subject to action by the Board.
The Agenda,and any attachments containing written information,are available at the
District's website at www.otaywater.gov.Written changes to any items to be considered at
the open meeting,or to any attachments,will be posted on the District's website.Copies
of the Agenda and all attachments are also available through the District Secretary by
contacting her at (619)670-2280.
If you have any disability which would require accommodation in order to enable you to
participate in this meeting,please call the District Secretary at (619)670-2280 at least 24
hours prior to the meeting.
Certification of Posting
I certify that on June 26,2009,I posted a copy of the foregoing agenda near the
regular meeting place of the Board of Directors of Otay Water District,said time being at
least 72 hours in advance of the regular meeting of the Board of Directors (Government
Code Section §54954.2).
Executed at Spring Valley,California on June 26,2009.
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AGENDA ITEM 4
MINUTES OF THE
BOARD OF DIRECTORS MEETING OF THE
OTAY WATER DISTRICT
March 4,2009
1.The meeting was called to order by President Croucher at 3:35 p.m.
2.ROLL CALL
Directors Present:Bonilla (arrived at 3:38 pm),Breitfelder,Croucher,Lopez
and Robak
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Staff Present:General Manager Mark Watton,Asst.GM Administration
and Finance German Alvarez,Asst.GM Engineering and
Water Operations Manny Magana,General Counsel Yuri
Calderon,Chief of Information Technology Geoff Stevens,
Chief Financial Officer Joe Beachem,Chief of Engineering
Rod Posada,Chief of Operations Pedro Porras,Chief of
Administration Rom Sarno,District Secretary Susan Cruz
and others per attached list.
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3.PLEDGE OF ALLEGIANCE
4.APPROVAL OF AGENDA
A motion was made by Director Breitfelder,seconded by Director Lopez and
carried with the following vote:
Ayes:
Noes:
Abstain:
Absent:
Directors Breitfelder,Croucher,Lopez and Robak
None
None
Bonilla
to approve the agenda.
5.APPROVAL OF MINUTES OF THE REGULAR BOARD MEETING OF
NOVEMBER 13,2008
A motion was made by Director Breitfelder,seconded by Director Lopez and
carried with the following vote:
Ayes:
Noes:
Abstain:
Absent:
Directors Breitfelder,Croucher,Lopez and Robak
None
None
Bonilla
to approve the minutes of the regular board meeting of November 13,2008.
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6.PUBLIC PARTICIPATION -OPPORTUNITY FOR MEMBERS OF THE PUBLIC
TO SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE
BOARD'S JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA
No one wished to be heard.
7.PRESENTATION BY SAN DIEGO COUNTY WATER AUTHORITY (CWA)OF
THE WATER SUPPLY OUTLOOK AND ITS IMPACT ON RATES
Mr.Frank Belock,CWA,presented a slide show to explain the outlook of the
State's water situation.He noted where Southern California receives its water
supplies:
54%of the water supply cornes from the Colorado River
28%of the water supply comes from the State Water Project,via the Bay Delta
(%of the water or 82%,comes from out of the region)
18%is developed locally through rainfall
Mr.Belock indicated that the regulatory restrictions are limiting water imports
from Northern California (Bay Delta)and the drought or lack of rain is also
limiting our water supply.He stated that it is very likely that California will have a
large supply shortage in 2009 which will push water rates higher.He presented
a slide showing Lake Oroville (a key State water project reservoir)in June 2005
when it was at 98%of capacity and by November 2008,it was at 29%of
capacity.Mr.Belock indicated as of last weekend,Lake Oroville was at 39%of
capacity due to rainfall.He acknowledged that while it has increased by 10%,it
still had a long way to go.
Mr.Belock continued to explain that due to JUdge Wanger's ruling on pumping
restriction in the Bay Delta to protect the Delta Smelt approximately one and half
years ago (the Delta Smelt is on the endangered species list),water from the
State Water Project has been reduced.He indicated that the amount of water
received from the Bay Delta will depend on how much rainfall occurs during the
year.If it is a very dry year,we can expect to receive,due to the regulatory
restrictions,315,000 AF which is a loss of 24%of normal supply prior to the
restrictions;if it is a very wet year,we can expect to receive 1,060,000 AF which
is a loss of 43%of normal supply prior to the restrictions.He noted that the
reduced supply during the wet years,limits the regions capability to store water
for the dry years.
Mr.Belock indicated that,currently,we are under drought watch and CWA has
concluded that the region has a 75%chance of a water shortage in 2009.CWA
anticipates making a decision in April 2009 on whether it will declare a shortage.
Mr.Belock presented a slide showing the 5-year supply outlook (see attached
copy of presentation).MWD expects that it will only receive 15%of it normal
supply from the State Water Project in 2009.This will provide an 18%supply
gap in 2009 between actual supplies and demand.By 2012,desalinated water
supplies will become available and it is projected that the gap will be reduced to
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6%between actual supplies and demand.These supply gaps will need to be
addressed.
It is expected,due to the water shortage,that rates will increase 25-35%in 2009
and another increase would be implemented later in the year or early next year.
In 2010 the increase for a single family home will be approximately $9.50 per
month just for the wholesale rate increase (customers will be paying more for
less water).
Mr.Belock indicated that the last large drought occurred in 1993 and during that
time,CWA was very dependant upon MWD for its water supply (95%in 1991).
In 1993,the CWA board decided that it should diversify its supply so it no longer
was dependant upon MWD.Its goal for a diversified supply was to reduce water
received from MWD to 29%with the remaining supplies provided through:
Conservation,11 %;Seawater Desalination,10%;Recycled Water,6%;Local
Surface Water,7%;Groundwater,6%;Canal Lining Transfer,9%;and 110
Transfer,22%.
He indicated that Otay and its residents can help by:
•Making immediate changes to eliminate water waste
•Taking advantage of conservation rebates
•Visit www.20gallonchallenge.com for ideas
•Adopting a permanent ethic of conservation/efficiency
•Lean about drought ordinances/restrictions put in place by your water
agency
•Push state leaders to fix Bay-Delta
•Support expansion of local supply projects,such as,desalination,
recycling and groundwater
Director Robak commented on the importance of getting the message out to the
public of the necessity to conserve.He indicated that he did not feel that the
message to conserve outdoors is very clear and he felt that it should be better
emphasized.
Director Breitfelder commented that it is vey unfortunate that there are two
events happening at the same time,drought and regulatory restrictions which are
expected to be long term.He inquired what the impact would be to water supply
should the drought end tomorrow and we return to a normal situation in terms of
supply and money.Mr.Belock responded that if the drought ended and
California had a miracle March and an awesome April,the regulatory issues
would still be left.The region would still have a water supply shortage of 10%to
12%of demand and conservation would not be enough.He indicated that he did
not feel that we would go to a Level IV alert,but would be at an alert stage.With
regard to rates,monthly residential bills would go up $9.50 according to MET.
Director Bonilla indicated that we have to expect the worst and hope for the best.
He stated that Mr.Belock's presentation makes the water issues we are facing
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very clear and he felt that desalination was the best opportunity for the present
and future as there is only so much water that can be recycled and fresh water is
only available if there is rain.
CONSENT CALENDAR
8.ITEMS TO BE ACTED UPON WITHOUT DISCUSSION,UNLESS A REQUEST
IS MADE BY A MEMBER OF THE BOARD OR THE PUBLIC TO DISCUSS A
PARTICULAR ITEM:
Director Robak indicated that he wished to pull item 8a from the Consent
Calendar.
A motion was made by Director Breitfelder,seconded by Director Lopez and
carried with the following vote:
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Ayes:
Noes:
Abstain:
Absent:
Directors Bonilla,Breitfelder,Croucher,Lopez and Robak
None
None
None
to approve the following consent calendar items:
b)APPROVE CHANGE ORDER NO.1 TO THE CONTRACT WITH SPIESS
CONSTRUCTION FOR THE CONSTRUCTION OF THE 850-4
RESERVOIR PROJECT FOR A DEDUCTIVE AMOUNT NOT TO
EXCEED <$259,778.45>
c)APPROVE A MEMORANDUM OF UNDERSTANDING WITH THE
SWEETWATER AUTHORITY,SOUTH BAY EXPRESSWAY,L.P.,A
CALIFORNIA LIMITED PARTNERSHIP,AND THE CALIFORNIA
DEPARTMENT OF TRANSPORTAITON CONCERNING THE
PROCESSING OF THE SERVICE AREA BOUNDARY ADJUSTMENT
BETWEEN THE DISTRICT AND SWEETWATER AUTHORITY.
d)AUTHORIZE THE CREATION OF A NW CIP PROJECT FOR THE
RUXTON AVENUE UTILITY RELOCATIONS IN THE AMOUNT OF
$100,000 AND TO REIMBURSE TC CONSTRUCTION IN AN AMOUNT
NOT TO EXCEED $25,000 FOR PIPELINE REPAIRS ON THE PROJECT
President Croucher presented consent calendar item 8a for discussion:
a)APPROVE A ONE-YEAR CONTRACT WITH DIEHL,EVANS &
COMPANY,LLP TO SERVE AS THE DISTRICTS AUDITORS FOR THE
FISCAL YEAR ENDING JUNE 30,2009 WITH AN OPTION FOR FOUR
ADDITIONAL 1-YEAR CONTRACTS SUBJECT TO THE BOARD'S
REVIEW AND APPROVAL
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Finance Manager James Cudlip indicated that this item was presented to
the Finance,Administration and Communications Committee and the
committee recommended retaining Diehl,Evans &Company,LLP to
handle the District's audit for Fiscal Year 2009 with four (4)additional 1-
year options subject to the Board's approval.He introduced Mr.Harvey
Schroeder of Diehl,Evans &Company,LLP who is the partner in charge
of the District's audit.
Mr.Schroeder indicated that his firm has been handling professional
services for government agencies since 1950 and has been working with
water districts for many years.They have nine (9)partners,approximately
40 staff members and three (3)offices located in Southern California.
Director Robak stated that Diehl,Evans &Company is a very well
qualified company and the District feels very comfortable engaging the
Company to conduct the District's audit.He inquired what the cost was for
the prior year's audit.Finance Manager Cudlip responded that the District
spent approximately $26,700.Director Robak further inquired if the basic
scope of work for this year versus past years is similar.Finance Manager
Cudlip explained that we are in a different economic situation and the new
firm will need to do additional work in their first year to familiarize
themselves with the District.He indicated that the new firm will conduct
new internal testing to assure the District has not missed any functions or
become complacent.
Finance Manager Cudlip indicated that because of the current situation,
the Finance,Administration and Communications Committee felt that this
was a good time to select a larger firm as it would provide more depth of
knowledge and additional resources which is an added value.
Director Robak noted that Diehl,Evans &Company has extensive
government background as indicated in the staff report.He inquired what
were some of the local agencies that Diehl,Evans &Company has
audited.Mr.Schroeder responded that his company has worked for
Rancho California,Eastern Municipal Water District,Borrego Water
District,Santa Fe Irrigation District and City of Encinitas,as well as quite a
few in the Orange County area.
Director Bonilla stated that the Finance,Administration and
Communications Committee met with both Diehl,Evans &Company and
Ortega &Konrad,LLP.He stated that the committee was impressed with
both firms.The committee felt,however,because of current
circumstances and the demands of the District,that the most experienced
firm would be required for the audit.He stated that money is certainly a
factor,however,a larger firm would provide the District the comfort and
security in the sense that things will be done properly and on time.
A motion was made by Director Bonilla,seconded by Director Breitfelder and
carried with the following vote:
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Ayes:
Noes:
Abstain:
Absent:
Directors Bonilla,Breitfelder,Croucher,Lopez and Robak
None
None
None
to approve the one year contract with Diehl,Evans &Company,LLP with four (4)
1-year options subject to the board's review and approval.
ACTION ITEMS
9.ADMINISTRATIVE SERVICES,FINANCE AND INFORMATION TECHNOLOGY
a)RECEIVE DIRECTION FROM THE BOARD ON THE ONGOING
FUNDING OF THE ANNUAL REQUIRED CONTRIBUTION TO CALPERS
AND MEDICAL EXPENSE REIMBURSEMENT REQUESTS FROM
CALPERS
Chief Financial Officer Beachem indicated that staff is requesting that the board
provide direction on whether to continue to:
•Fund the Annual Required Contribution (ARC)to the PERS OPEB
trust;and
•Request reimbursements from CalPERS for the District's payment of
retiree medical benefits.
Chief Financial Officer Beachem indicated that the Board's prior direction was to
fund a PERS Trust with an initial deposit of $5 million and.to fund the ARC on an
ongoing basis.He stated that Otay's designated fund currently totals $4.7 million
and covers payments for retiree benefits.This is the fund that receives
reimbursements from CalPERS for the payment of the retiree benefits.The
District also holds a CalPERS fund which totals $4.4 million.The total funding
set aside by the District for the OPEB liability is approximately $9.1 million.The
total OPEB liability is estimated at $11.9 million.He stated that the differential of
$2.8 million will continue to be funded by the ARC over the years.Chief
Financial Officer Beachem credited the Board for funding the OPEB liability and
stated that most agencies did not have the foresight to fund their OPEB liability.
This liability is reviewed by credit agencies and stabilizes the District's financial
position.
Chief Financial Officer Beachem explained that the ARC is comprised of two
components:
•Normal Cost:Current year cost (what is earned by the current
employees for their future benefits).Currently,the cost is $135,000
per year.
•Unfunded:The Contribution needed on an ongoing basis to make up
for any lack of funding.This amount will decrease in the future
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because the District has placed a large sum of money into the
CalPERS trust.
Chief Financial Officer Beachem indicated that annual contributions are required
to fully fund the OPEB over a certain period of time,however,they are not truly
required.However, it is recommended and is looked at very positively if the
District meets this requirement.
Chief Financial Officer Beachem indicated if the District did not request
reimbursements from CalPERS for the payment of retiree benefits (indirect
transfer),the District,in effect,is funding an additional amount on top of the
District's ARC to the CalPERS trust.This is not recommended by staff:He
stated that if the District does not request reimbursement for payments for retiree
benefits,the District's designated fund will be depleted rapidly and the funds in
the CalPERS fund would increase rapidly.The District would,in effect,have less
control of its funds.It is recommended that the District continue to retain control
of its funds by requesting reimbursements from CaIPERS.
Chief Financial Officer Beachem stated that by funding the ARC,the District's
credit rating is positively impacted.The District currently has an AA rating from
S&P which helps when the District issues debt.Staff is strongly recommending
that the District continue to pay the ARC which demonstrates that the District has
the foresight and plans to fund the OPEB liability.
Director Breitfelder requested clarification should the District not request
reimbursements for retiree medical expenses.He indicated the presentation
noted that if reimbursements are not requested,the District's OPEB fund would
be depleted by 2013 or by 2016 if reimbursements are requested.He inquired if
this would mean that the District would be unfunded after that point.Chief
Financial Officer Beachem explained that either by 2013 or 2016 the District
would have placed a lot of money into the PERS trust which would then pay the
retiree benefits as opposed to the District's designated fund.The District would
not be in a bad position either way,the question is,how long the District
maintains control of the funds.By requesting reimbursements,it would provide
the District more funds over a longer period during a critical time.
Director Breitfelder further inquired if there are any major advantages for not
requesting reimbursements or contributing only a portion of the ARC.Chief
Financial Officer Beachem indicated that one of the advantages of the trust is
that the District cannot access the funds in the trust.However,on the negative
side,if the funds are placed in the trust too quickly,the District cannot access the
funds temPorarily as they are locked into the trust.Chief Financial Officer
Beachem further indicated that he did feel the public would view the requests for
reimbursements or temporary borrowing of the funds negatively since the Board
has been very proactive on this subject.
A motion was made by Director Breilfelder,seconded by Director Lopez and
carried with the following vote:
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Ayes:
Noes:
Abstain:
Absent:
Directors Bonilla,Breitfelder,Croucher,Lopez and Robak
None
None
None
to approve staff recommendation to approve the ARC and requesting
reimbursements from CalPERS for retiree medical expenses.
10.ENGINEERING AND WATER OPERATIONS
a)APPROVE AN AGREEMENT BETWEEN SWEETWATER AUTHORITY
AND OTAY WATER DISTRICT FOR JOINT PARTICIPATION IN THE
OTAY RIVER GROUNDWATER DESALINATION FACILITY PROJECT
Engineering Manager Jim Peasley indicated that staff is requesting that the
board approve an agreement between Otay and Sweetwater Authority for
participation in the Otay River Groundwater Desalination Facility project.He
stated that the Otay River overlays the San Diego Formation which is an
extensive groundwater basin that runs from across the Mexico border to the San
Diego River.Two wells have been installed over the past couple of years.
Sweetwater Authority and Otay jointly applied and acquired two (2)grants:1)
CWA grant for $1.5 million;and 2)Proposition 50 grant for $242,000.The two
grants will pay for half the cost of the project.The agreement stipulates that both
Otay and Sweetwater Authority will share equally in the costs,risks and benefits
for any potential groundwater supply that is received from the Otay River
Desalination Facility.With the approval of this agreement,it will allow Otay to
pay for the District's share of the project.
President Croucher stated that the approval of this agreement will allow Otay
Water District to move forward with the project.He indicated that additional
information will be provided as this project progresses.
Director Breitfelder asked Engineering Manager Peasley to briefly explain the
potential water supply from this project.Engineering Manager Peasley explained
that USGS is handling the technical engineering work and the project looks very
promising.It is estimated that approximately 6000 acre feet will be produced
from the desalination facility.He indicated that the production facility should be
completed sometime between 2012 and 2014 (most likely closer to 2014).He
indicated that if this agreement is approved,a separate agreement for the
production facility will be presented to the Board at the time that they are ready to
move forward with the facility.
Director Robak asked Engineering Manager Peasley his opinion of City of San
Diego's claim for Pueblo Rights.
Engineering Manager Peasley explained that Pueblo Rights goes back to the
Mexican Land Grants many years ago.The City of San Diego is claiming that
they have acquired those rights.Studies have been done on the Otay River,a
portion of the Sweetwater River,and extensively on the San Diego River where
8
the City is asserting these claims.Whether the claims are valid is still being
discussed.General Manager Watton indicated that the City does have Pueblo
Rights.However,the Pueblo Rights refer to water that is near the surface
(approximately 200 feet in the river systems close to Old Town).The water
associated with the Otay River Groundwater Desalination Facility is
approximately 1000 to 1500 feet underground and it is clear that it is in a different
aquifer/formation.He stated that Sweetwater Authority does not see the claim as
an issue.They feel that it is a very small risk and they plan to move forward with
the project.
A motion was made by Director Robak,seconded by Director Breitfelder and
carried with the following vote:
Ayes:
Noes:
Abstain:
Absent:
Directors Bonilla,Breitfelder,Croucher,Lopez and Robak
None
None
None
to approve an agreement with Sweetwater Authority for joint participation in the
Otay River Groundwater Desalination Facility project.
11.BOARD
a)DISCUSSION OF THE 2009 BOARD MEETING CALENDAR
No action was taken on the meeting calendar.
President Croucher informed the Board that District Secre.tary Cruz will check
board member availability for a Board Workshop at the end of April.
INFORMATIONAL ITEMS
12.THESE ITEMS ARE PROVIDED TO THE BOARD FOR INFORMATIONAL
PURPOSES ONLY.NO ACTION IS REQUIRED ON THE FOLLOWING
AGENDA ITEMS.
a)REPORT ON DIRECTORS EXPENSES FOR THE 2ND QUARTER OF
FISCAL YEAR 2009
General Manger Watton indicated that this item was presented to the Finance,
Administration and Communications Committee and during the discussion,
Director Bonilla had requested that a chart be presented showing the trend for
per-diems over the past years.A chart was presented showing the per-diem
activity from 1999 to present.Director Croucher indicated that this is key in
showing the board the change with regard to per diem reimbursements and how
they have been reduced from over $100,000 annually in 1999 to under $30,000
today.Director Croucher indicated that the District is within the top five (5)in the
County for low per-diem reimbursement requests.
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b)FISCAL YEAR 2009 2ND QUARTER CIP UPDATE REPORT
Engineering Manager,Ron Ripperger,presented the Fiscal Year 2009 second
Quarter CIP update which highlights the status of CIP expenditures,significant
issues and progress milestones on major projects.
He noted that the Fiscal Year 2009 CIP consists of 66 projects totaling $31
million.He indicated that the District's CIP is broken down into four categories:
•Capital Facility Projects
•Replacement/Renewal
•Capital Purchases
•Developer Reimbursements
TOTAL:
$23,000,000
$5,800,000
$1,600,000
$600,000
$31,000,000
He stated that overall expenditures through the second quarter of Fiscal Year
2009 totaled approximately $8.2 million,which is 27%of the District's target
expenditure through the second quarter.He stated the forecast for the entire
fiscal year is $23.6 million or 77%of budgeted expenditures.He stated that the
decrease in projected expenditures is due primarily to a delay in the 36-inch
Pipeline Project.He noted that construction change orders are at -.63%.
He presented a slide depicting a map showing the District's major CIP projects,
their status and their location within the District's service area.He stated,of the
seventeen projects in FY09,three are in the planning stage,one is in design,
twelve are in construction and one has been completed.He reviewed the status
of the District's flagship projects which included the 850-4 Reservoir,640-1 &2
Reservoirs,36-inch Pipeline from FCF No.14,Calavo Sewer Lift,Material
Storage Bins &Cover and 450-1 Reservoir Disinfection Facility.
Engineering Manager Ripperger presented slides which provide the status of the
various consultant contracts for construction services,design,environmental,
planning,public services and water resources.He also presented slides
providing a listing of all CIP projects planned for Fiscal Year 2009 and the status
of each.
President Croucher indicated that one of the items discussed by the Engineering,
Operations and Water Resources Committee is when the District completes a
project,that it leave the construction site in better condition than when the District
arrived so that we do not inconvenience the neighbors.
Director Bonilla indicated,as the District is now preparing the FY 2010 budget,
he would like to discuss the CIP budget preparation at the Board Workshop.He
indicated that due to current economic conditions,he would like to see emphasis
placed on scrutinizing each of the capital projects to determine if they really must
be built in FY 2010 or can be delayed.He indicated that the District must identify
what resources will be needed to support operations in the next fiscal year and
he would like to see a review of the CIP.
10
Director Robak inquired with regard to the consultant contracts listing,if one of
the two Lee &Ro contracts is for the 36-inch pipeline.Engineering Manager
Ripperger indicated that Lee &Ro has two As-Needed Engineering Design
Services contracts with the District.In addition to these contracts,they were also
awarded the 36-inch Pipeline contract.They have three (3)total contracts with
the District,but one of the As-Needed contracts will be closing out soon so they
will have two (2)active contracts.Director Robak also inquired how the District
was doing in terms of completing the 36-inch Project on time to avoid the CWA
penalties.It was discussed that once a construction contract for the project is
awarded,a construction schedule with be developed and based on the schedule
staff will meet with CWA to discuss.
REPORTS
13.GENERAL MANAGER'S REPORT
a)SAN DIEGO COUNTY WATER AUTHORITY UPDATE
General Manager Watton indicated that rates and supplies are currently
dominating discussions at CWA as presented earlier by Mr.Frank Belock of
CWA.He stated that there was also a discussion concerning MWD's rates and
staff expects that additional information will be available for presentation to the
Finance,Administration and Communications Committee later this month.
General Manager Watton also shared from his General Manager's Report that
staff expects to receive the CalTrans permit for the 36-inch Pipeline project on
April 2 or on the following Monday.
He indicated that the District has changed the restroom fixtures to low flush
toilets and waterless urinals.He indicated that he felt the fixtures are something
that the District can endorse.He also noted that the CWA will also be changing
their bathroom fixtures.
He stated that letters are being sent to the District's highest water users to help
them reduce the amount of water used at their properties.He indicated that
approximately 2,000 letters have been forwarded to customers.
General Manager Watton indicated that the District has two interns,paid through
CWA,working on the Smart Target Program.This program is an on-line tool to
assist customers in monitoring their landscape water use and encourage
conservation.The program is mainly for larger users.
He also indicated,as a goal in the District's strategic plan,staff is beginning the
first portion of the AWWA Peer Review process.The District will conduct a self-
assessment and compare the findings with other agencies who have also taken
the assessment.If all works well with the self-assessment,staff may move
forward with a peer review where four or five members of other water agencies
visit the District and performs an assessment.The District's staff may also
11
participate in peer reviews at other agencies which provides an opportunity to
see and learn what other agencies are doing and possibly make enhancements
at the District.
He indicated that the City of Chula Vista is one of the District's largest users of
potable and recycled water for opens space and parks and staff is working with
the City to help them moderate their water use so they may mitigate water cost.
General Manager Watton was pleased to announce that the Finance Department
was awarded,for the fifth consecutive year,the Government Finance Officers
Association's "Distinguished Budget Presentation Award"(GFOA).
He indicated that the District received a letter from Congressman Bob Filner
informing the District that his office was able to get additional funding allocated
into the United States Bureau of Reclamation (USBR)Title XVI Program.The
District will receive about 50%of the funding as it is one of the few agencies that
has been able to complete recycled projects which makes it eligible for the
grants.The District has received approximately $520,000,thus far,and expects
to receive another $1.72 million.
General Manager Watton continued by updating the Board on a shutdown that
occurred in January in conjunction with CWA.He indicated that the shutdown
went smoothly.He indicated that the District was ready to notify customers if
needed,however,it was not needed.He stated that it is gratifying to know that
the District can get through an aqueduct shutdown without notifying customers
due to the way it operates its systems.He noted that flows to Mexico were
temporarily discontinued due to the aqueduct shutdown.
He lastly shared that customer potable water use is down approximately 5%
compared to last year.He stated that the District expects a 16%allocation
cutback from the County Water Authority and the District has requested that
customers cutback 10%,but they have only been able to achieve 5%.He stated
that this shows how difficult the cutback is to achieve.General Manager Watton
emphasized that the District is going to have to work with customers to achieve
the additional 11 %cut in order to meet the 16%cutback requirement.He
indicated that he feels confident that the District will be able to achieve the 16%
cutback by going to a Level 2 drought pricing rate increase.He stated that the
District Will be receiving a more complete report on the District's allocation from
CWA sometime in April or May.
Director Croucher inquired when the District went online with the reclaimed water
from City of San Diego's South Bay Water Reclamation Plant.It was indicated
that it was May 18,2007.
14.DIRECTORS'REPORTS/REQUESTS
Director Breitfelder indicated that he had an opportunity to speak to the Military
Officers Association (MOA)about the water situation.He commented that the
audience members repeatedly came back to the question of why the government
12
(cities/agencies)continues to approve new developments when the State does
not have enough water supplies to accommodate the current population.He
stated that this group was not acquainted with the term "100%offset,"but once
they understood the term,they were very supportive of the concept.Director
Breitfelder also shared that at a community neighborhood organization meeting,
PTO,San Diego Mayor,Jerry Sanders,was the guest speaker and he had
received very similar feedback from a very different group.
Director Bonilla indicated that Director Lopez,General Manager Watton,General
Counsel Calderon and he met with Congressman Filner to discuss the
desalination project,international issues related to the project and ask for his
support.Director Bonilla stated that Congressman Filner believes that this is a
very positive and constructive project that will help the community.
Director Lopez indicated that he is pleased to be reappointed and involved in the
Finance,Administration and Communications Committee and that he supports
looking at all possible projects that can assist in maintaining water quality and
rates.
Director Robak commended the Finance,Administration and Communications
Committee and the good job they are doing.Director Robak referred to the letter
from Congressman Filner and inquired if the "San Diego Reclamation project"
and whether this referred to the City of San Diego.General Manager Watton
stated that it refers to the region.Director Robak stated that he is looking
forward to seeing what the outcome will be with the Peer Review report.
Director Robak spoke at a Rancho San Diego-Jamul Chamber of Commerce
meeting along with Public Communications Officer Armando Buelna to provide
an update on the drought situation.He indicated that the presentation he
provided was reported in the East County Gazette.
Director Robak also indicated that he was re-elected for the fourth year as
President of the Water Conservation Garden.He stated that one of the things
they are doing at the Water Conservation Garden is to increase awareness of the
water cutbacks,rate increases and the critical need to conserve.
15.PRESIDENTS REPORT
President Croucher stated that the District is focused on the right areas:rates,
supplies and conservation.He also commented that the District's relationship
with elected officials,such as Congressman Filner,has helped to get more
monies allocated for grants by the USBR.The fact that the Otay has shovel
ready projects has help it acquire these grant monies for its recycled water
projects.
President Croucher also noted that the Bay-Delta smelt has been placed back on
the endangered species list.Due to this,it will be more difficult to receive water
from the Delta.
13
RECESS TO CLOSED SESSION
16.CLOSED SESSION
The board recessed into closed session at 5:01 p.m.to discuss the following
matters:
a)CONFERENCE WITH LEGAL COUNSEL -POTENTIAL LITIGATION
[GOVERNMENT CODE §54956.9(a))
(1 )MULTIPLE CASES RELATED TO THE FENTON BUSINESS
CENTER AND FILED WITH THE SUPERIOR COURT OF THE
COUNTY OF SAN DIEGO CONSOLIDATED UNDER CASE NO.
37-2007-00077024-CU-BC-SC
b)CONFERENCE WITH REAL PROPERTY NEGOTIATORS
[GOVERNMENT CODE §54956.9]
PROPERTY:2500 SWEETWATER SPRINGS BOULEVARD,SPRING
VALLEY,CA 91978 (APN NO.505-230-52-00)
AGENCY NEGOTIATORS:MARK WATTON AND STEVE DOBRAWA
NEGOTIATING PARTIES:RANCHO SAN DIEGO INDUSTRIAL
CENTER,LLC,MIKE COLARUSSO
UNDER NEGOTIATIONS:PRICE AND TERMS OF PURCHASE
I,
Ii
RETURN TO OPEN SESSION
17.REPORT ON ANY ACTIONS TAKEN IN CLOSED SESSION.THE BOARD
MAY ALSO TAKE ACTION ON ANY ITEMS POSTED IN CLOSED SESSION
The board reconvened at 5:33 p.m.General Counsel Yuri Calderon indicated
that the board took two reportable actions in closed session:
A motion was made by Director Breitfelder,seconded by Director Robak and
carried with the following vote:
Ayes:
Noes:
Abstain:
Absent:
Directors Bonilla,Breitfelder,Croucher,Lopez and Robak
None
None
None
to proceed with the acquisition of property identified in the agenda and authorize
the General Manager to open an escrow with respect to the property.
A second motion was made by Director Bonilla,seconded by Director Lopez and
carried with the following vote:
14
Ayes:
Noes:
Abstain:
Absent:
Directors Bonilla,Breitfelder,Croucher,Lopez and Robak
None
None
None
to accept the tort claim filed by RBF to the extent that the District will provide a
defense in the matter,but deny the tort claim with respect to the indemnification
for damages.
General Counsel Calderon indicated that he would prepare the letters in
response to the tort claim.There were no other reportable actions taken in
closed session.
18.ADJOURNMENT
With no further business to come before the Board,President Croucher
adjourned the meeting at 5:35 p.m.
President
ATTEST:
District Secretary
15
AGENDA ITEM 7a
July 1,2009RegularBoardTYPEMEETING:
SUBMITTED BY:
APPROVED BY:(Chief)
APPROVED BY:(Asst.GM):
SUBJECT:
STAFF REPORT
BOARD MEETING
DATE:
Gary Stalker,W.O.lG.F.NO:aDIV.NO.
System Operations Manager 4"~
Pedro Porras,Chief of Water Operations
Manny Magana,Assist~nteneral Manager,Engineering
and Water Operation ~
Approval of Generator P cha~for the District
Headquarters Building
5
GENERAL MANAGER'S RECOMMENDATION:
That the Board approve the purchase of a 400 kilowatt (KW)generator from
Sloan Electric to provide full emergency back-up power to the District
Headquarters Building.
COMMITTEE ACTION:
Please see attachment A.
PURPOSE:
To provide a reliable source of backup power that meets the full power
demands of the District Headquarters by replacing the existing 200 KW
generator with a 400 KW generator.The 200 KW generator will then replace
the existing 175KW generator at the Operations Center to provide backup
power for the Operations Center and EOC.The 175 KW generator will become
surplus.It is 29 years old and can no longer be permitted for use in
California.
ANALYSIS:
The existing 200 KW generator was large enough to meet the backup power
demands of District Headquarters when it was installed in 2003;however,
the increased power demands from the expansion of the IT Data Center,a
new air conditioning system,and the increase in the number of offices and
cubicles have resulted in the generator being undersized.The existing
generator can power the essential business processes,but not the main air
conditioning system in the building or other non-critical power needs.
The proposed 400 KW generator will meet all existing power demands and
will also allow for more than 30 percent expansion above exiting demands.
FISCAL IMPACT:
There was $80,000 dollars budgeted in the CIP capital purchase budget in
fiscal year 2009 for the purchase of a new generator for the Headquarters
Building;however,due to price increases being larger than anticipated,
this amount was insufficient for a new generator.Staff could not locate
a used generator that the Air Pollution Control District (APCD)would
permit to purchase in fiscal year 2009.
Staff budgeted $120,000 for a generator in the CIP capital purchase budget
for fiscal year 2010.In May,2009 staff was notified of a used 400 KW
generator from Sloan Electric for sale for $65,941.The used generator
was built in 2001 and only has 120 hours of run time on it.Staff
verified that APCD would permit this generator.Staff also received bids
for new 400 KW generators from Sloan Electric and Chick's Electric for
$111,686 and $141,241,respectively.A third company,Union Electric,was
contacted but failed to submit a bid.Sloan Electric will provide a
standard one-year warranty on the used generator,which is the same as a
new generator.
Staff is recommending purchasing the used 400 KW generator from Sloan
Electric.It is substantially cheaper than a new generator,has low
operating hours,comes with a standard one-year warranty,and staff has
verified that APCD will permit it.
<~?>
-----There is $120,000 in the fiscal year 2010 budget for this purchase.This
amount will be more than sufficient for the purchase,permitting,and
installation of the 400 KW generator and to relocate the existing 200 KW
generator to the Operations Center.
STRATEGIC GOAL:
This contract supports the Strategic Goals to "Improve the efficiency of
business processes"and "Optimize disaster preparedness."
LEGAL IMPACT:
None
Attachment A:Committee Action Form
ATTACHMENT A
SUBJECT/PROJECT:Approval of Generator Purchase for the District Headquarters Building
COMMITTEE ACTION:
This item was reviewed by the Engineering,Operations and Water
Resources Committee at a meeting held on June 12,2009.The
following comments were made:
•Staff indicated that the purchase of the 400 KW generator
would provide a reliable source of back-up power for the
District Headquarters.The generator would be utilized
during power failures to avoid disruption of the District's
operations,and would also allow for a 30%expansion above
existing demands.
•Staff indicated that the existing 200 KW b~ck-up generator
currently used by District Headquarters is'undersized due
to increased power demands from the new IT Data Center and
air conditioning system,as well as the expansion in the
number of offices,cubicles,and computers.
•Staff had originally budgeted $80,000 in FY 2009 for a new
generator.However,due to larger than expected price
increases,the monies budgeted was insufficient to cover
the price of a new generator.Staff also searched for a
used generator,but could not locate a generator that met
the standards of the Air Polution Control District (APCD).
•$120,000 was allocated in the CIP capital purchase budget
for FY 2010,and a used 400 KW generator was located from
Sloan Electric at a cost of $65,941.The committee noted
the cost benefit of purchasing the 400 KW generator.
•It was indicated by staff that the District Headquarters'
200 KW back-up generator would be transferred to the
Operations Center and EOC to replace their existing 175 KW
•
•
•
•
back-up generator that is 29 years old and does not meet
new APCD requirements for use in California.
The committee inquired where the 400 KW generator was
located and how many hours of run time it had used.Staff
indicated that the generator is currently located in
Bakersfield,California and that it has 120 hours of run
time.
The committee inquired if documents of the generator's
maintenance history would be included in the purchase,and
requested staff to provide a brief maintenance history of
the generator.Staff indicated that the generator was built
in 2001 and was only utilized as a back-up power source for
a school.Staff confirmed that parts are available to
purchase for maintenance,noted that the used generator is
comparable to a new generator,and that Sloan Electric will
provide a thorough tune-up and a 1-year warranty (similar
to the warranty for a new generator).According to the
generator service company contracted by the college,the
maintenance schedule for the generator did not call for
maintenance within the first 120 hours of run-time,so
there are no maintenance records.The generator did
operate an average of three hours per month while in
service.
The committee inquired about the remaining useful life of
the recommended used generator compared to;'a new one.
Staff explained that generator run time is the basis for
determining the life expectancy of a generator,and that
most generators will usually provide 10,000 hours of
service between engine overhauls.Staff has confirmed the
proposed generator requires complete overhauls every 10,000
hours and cylinder head replacements every 5,000 hours.
The APCD permit allows the District to operate the
generator for 50 hours per year for maintenance in addition
to emergency use.Therefore,the run hours remaining will
provide useful life in excess of the projected replacement
life of 30 years to the District.
Staff indicated that the 400 KW generator is manufactured
by a highly reputable company (MQ Power),with a Volvo
engine which are considered to be one of the best in the
industry.
Following the discussion,the committee supported staffs'
recommendation and presentation to the full board on the consent
calendar.
STAFF REPORT
AGENDA ITEM 7b
July 1,2009TYPEMEETING:
SUBMITTED BY:
APPROVED BY:
(Chief)
Regular Board P
James peasley ~f
Engineering MAbager
Rod Posada ~~o~
Chief,Engineering
MEETING DATE:
PROJECT NO.:R2094-
001101
DIV.NO.ALL
APPROVED BY:
(Assl.GM):
SUBJECT:
Manny Maga~~
Assistant General MaLJger,Engineering and Operations
Adopt Resolution No.4139 -United States Department of
Interior,Bureau of Reclamation Challenge Grant Program
Application Requirement
GENERAL MANAGER'S RECOMMENDATION:
That the Otay Water District (District)Board of Directors
(Board)adopt Resolution No.4139,identifying the General
Manager as the official authorized to commit the District to
financial and legal obligations associated with.the potential
receipt of financial assistance grant funding from the United
States Department of Interior,Bureau of Reclamation,(USBR),
for the American Recovery and Reinvestment Act of 2009 Water
Marketing and Efficiency Grants Program (Challenge Grant
Program).
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To adopt Resolution No.4139 by the District's Board,which is a
Challenge Grant Program application requirement.
ANALYSIS:
The USBR has grant money available through the American Recovery
and Reinvestment Act of 2009,entitled the Challenge Grant
Program.The USBR has established a competitive process for the
Challenge Grant Program with the intent to provide funding for
on-the-ground construction projects that will create water
markets and make more efficient use of existing water supplies.
The USBR requires,as a requirement of the Challenge Grant
Program application process,that the governing body (i.e.,
District)filing an application for a grant adopt a resolution
to:
•Identify the official (i.e.,General Manager)with legal
authority to enter into a cooperative grant agreement.
•That the District supports submission of a grant
application.
•That the District has the capability to provide the amount
of matching funds required.
•That the District will work with USBR to meet established
deadlines for entering into a cooperative grant agreement.
The District's grant application is for a planned project to
convert selected existing multi-family dwellings using
relatively large volumes of potable water for landscape
irrigation to use recycled water in-lieu.
As part of the Fiscal Year 2010 Capital Improvement Program
(CIP),a project entitled Potable Irrigation Meters to Recycled
Water Conversions was developed (i.e.,CIP Project Number
R2094).By converting relatively high use potable irrigation
accounts to use recycled water,conservatively 300 acre-feet of
potable water a year is expected to be saved.As a condition of
a cooperative grant agreement all projects must be completed by
September 30,2011.
The Challenge Grant Program has a cost match requirement.The
USBR share of a proposed project shall not exceed 50%of the
total project cost.The minimum grant award amount is
$1,000,000.
If the District is awarded a grant under the USBR Challenge
Grant Program,staff plans in the future to bring to the Board
for consideration and request authorization for the General
Manager to enter into a cooperative grant agreement with USBR.
rIfI
FISCAL IMPACT:
The total budget for CIP Project No.R2094,Potable Irrigation
Meters to Recycled Water Conversions,as part of the approved FY
2010 CIP budget,is $2,000,000.There are no expenditures to
date,for expenditures are authorized to occur on or after July
1,2009.It is anticipated that total expenditures,plus
outstanding commitments and estimated staff time,will total
$2,000,000.Based on a review of the budget,staff has
determined the budget is deemed sufficient to support the
project.
2
Finance has determined that 40%of the funding will be available
from the Expansion Fund and 60%of the funding will available
from the Betterment Fund.
The District is seeking the maximum match amount of 50%or
$1,000,000 from the USBR Challenge Grant Program.
STRATEGIC GOAL:
Adoption of Resolution No.4139,as a requirement of the
application process for a potential funding cooperative grant
agreement with the USBR,supports the District's Mission
Statement,"To provide the best quality of water and wastewater
service to the customers of the Otay Water District,in a
professional,effective,and efficient manner"and the Otay
strategic goal,in planning for infrastructure and supply to
meet current and future potable water demands.
LEGAL IMPACT:
None.
Staff Report,USER Challenge Grant Authorization Resolution.doc
JP/RP:jf
Attachment:Attachment A
3
ATTACHMENT A
PROJECT No.:SUBJECT:
R2094-00ll0l Adopt Resolution No.4139 -United States Department of
Interior,Bureau of Reclamation Challenge Grant Program
Application Requirement
COMMITTEE ACTION:
This item was reviewed by the Engineering,Operations and Water
Resource Committee at a meeting held on June 12,2009.The
following comments were made:
•
•
•
•
•
Staff indicated that the District has an opportunity to
apply for a financial assistance grant (up to $1,000,000)
sponsored by the USBR's Challenge Grant Program.
It was indicated by staff that the grant would be used to
fund the District's Fiscal Year 2010 CIP planned project
entitled "Potable Irrigation Meters to Recycled Water
Conversions"(CIP Project Number R2094).
As a requirement by the USBR Challenge Grant Program,staff
is requesting approval to adopt Resolution No.4139 to
identify the District's General Manager as the official
with legal authority to enter into a potential cooperative
grant agreement for receipt of financial assistance under
the Challenge Grant Program.
The committee inquired about the cost of CIP Project Number
R2094,Potable Irrigation Meters to Recycled Water
Conversions.Staff indicated that the cost for the planned
project is $2,000,000.
Staff indicated that USBR's Challenge Grant Program would
provide a cost match of up to 50%of the project's
expenses,with a condition that the project is completed by
September 30,2011.The committee noted that the District
could receive up to $1,000,000 in savings for the planned
project,if the District is awarded the grant.
•The committee inquired if the Board should personally
communicate with federal officials (i.e.Congressman Bob
Filner)to help staff reach their goal to obtain the grant.
Staff indicated that the Board would not have to personally
be involved with the grant request process,but would be
given an update by staff as needed.Approval of Resolution
No.4139 would authorize the General Manager to take full
responsibility of processing the grant request and to
delegate follow-up procedures (i.e.tracking status of the
grant and communicating with federal officials)to staff,
if necessary.As staff moves forward with the application
and process,there may be communication with federal
officials that the board members can facilitate.
Following the discussion,the committee supported staffs'
recommendation and presentation to the full board on the consent
calendar.
5
AGENDA ITEM 7c
STAFF REPORT
SUBMITTED BY:
MEETING DATE:July 1,2009
DIV.NO.
3,4,5
P1210-
025000
PROJECT/
SUBPROJECT:
TYPE MEETING:Regular Board
Bob Kennedy 0,~
Associate Civi1(Engineer
APPROVED BY:
(Chief)
Ron Ripperger ~
Engineering Manager
Rod posada~~.:>~
Chief,Engineering
APPROVED BY:
(Ass!.GM):
SUBJECT:
--Manny Magana }it..•.•_.
Assistant General ~nager,Engineering and Operations
Approval of Otay Water District Sewer System Management Plan
GENERAL MANAGER'S RECOMMENDATION:
That the Otay Water District (District)Board approve the final
Sewer System Management Plan (SSMP).See Exhibit A for the
District's existing Sewer Improvement District ,Boundaries and
Collection System.
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To obtain Board approval of the final SSMP (Attachment B)to
meet the requirements of the State Water Resources Control Board
(SWRCB)per Order No.2006-0003.
ANALYSIS:
On May 2,2006,the State Water Resources Control Board (State
Board)issued Order No.2006-0003,the Statewide General Waste
Discharge Requirements (WDRs)for sanitary sewer systems.Along
with this order,the California Regional Water Quality Control
Board for the San Diego Region (Regional Board)issued Order No.
R9-2007-0005,"Waste Discharge Requirements for Sewage
Collection Agencies in the San Diego Region."Both orders
require that the District prepare a system-specific SSMP in
accordance with State and Regional requirements.
To initiate this SSMP process,staff presented the list of the
required eleven (11)sections that comprise the SSMP and a
schedule to complete them to the District's Board at the
November 7,2007 meeting.The State Board required that the
Board approve the initial two (2)sections of the SSMP,the full
list of sections,and the schedule to complete the SSMP,by that
date.The Board approved them and staff certified them with the
State Board on November 8,2007.The schedule,along with the
various sections of the SSMP mandated by the Regional Board,is
included in the attached SSMP,Section I.The remaining nine
(9)sections,completed since November 2007,and the final SSMP
document,need to be approved by the Board and certified by
staff with the State before August 2,2009.
The WDRs are the regulatory mechanism that apply to all agencies
that own or operate sanitary sewer collection systems greater
than one-mile in length that collect and/or convey untreated or
partially treated wastewater to a publicly owned treatment
facility.The ultimate goal of the WDRs is to reduce the
frequency and volume of sanitary sewer overflows (SSOs)by
requiring districts,sewer agencies,cities,and other entities
to properly operate,maintain,and manage their wastewater
collection systems.
The SSMP is a comprehensive plan that documents how all
components regarding operation and maintenance are to be
accomplished on a regular basis.This includes'.design
parameters for facilities,response to emergency situations,and
a variety of critical functions that evaluate,monitor,and
audit the sewer system.Finally,the final key component of the
plan is how does staff communicate with regulatory agencies and
our customers to inform when needed and how does the District
gather feedback to improve the system components.
Ir
1:'.
FISCAL IMPACT:
None.
STRATEGIC GOAL:
This project supports the District's Mission Statement,"To
provide safe,reliable water,recycled water,and wastewater
services to our community in an innovative,cost efficient,
water-wise,and environmentally responsible manner,"and the
District's Strategic Goals,"To satisfy current and future water
needs for potable,recycled,and wastewater services."
2
LEGAL IMPACT:
None.
P:\WORKING\CIP p1210 (SSMP}\Staff Reports\BD 07-1-09,Staff Report,SSMP Approval.doc
Attachments:Attachment A
Attachment B
Exhibit A
3
SLJ~u",dh"uu",vr:
Pl210-025000
ATTACHMENT A
Approval of Otay Water District Sewer System Management
Plan
COMMITTEE ACTION:
This item was reviewed by the Engineering,Operations and Water
Resources Committee at a meeting held on June 12,2009.The
following comments were made:
•
•
•
•
•
Staff indicated that the development and implementation of the
District's SSMP is mandated by the State Water Resources Control
Board (Order No.2006-0003)nStatewide General Waste Discharge
Requirements"(WDRs)and the California Regional Water Quality
Control Board (Order No.R9-2007-0005)nWaste Discharge
Requirements for Sewage Collection Agencies in the San Diego
Region."The SSMP must be available at the District or on-line
and must be approved by the governing board.
Staff indicated that on November 7,2007,the Board approved:
1)the full list of the required eleven sections that comprise
the SSMP;2)initial two sections (State Board requirement)from
the list of eleven sections;and 3)the schedule to complete the
SSMP.
Since two (2)sections of the full list were approved by the
Board on November 7,2007,staff is requesting that the
remaining nine (9)sections be approved by the Board at the July
1,2009 meeting,along with the final SSMP document.
Staff indicated that the District's SSMP must be certified with
the State prior to August 2,2009.
Staff indicated that the new regulations require the District to
monitor sewer systems more and requires that the District CCTV
(Closed-Circuit Television)its systems.Staff noted that
approximately 20%of the District's system has been CCTV'd and
that the remaining costs to complete the CCTV will be budgeted
for in the Operating Budget over the next 5 years.
•
•
•
The SSMP documents how the District plans to operate and
maintain its sewer system.It includes design parameters,
response plans for emergency situations,and a variety of
critical functions that evaluates,monitors,and audits the
District's sewer system.
The SSMP also includes how staff communicates with regulatory
agencies and customers in order to gather feedback and improve
the system components.
The committee inquired who were Otay WD's major sewer/wastewater
customers.Staff indicated that the major users were businesses
in the Rancho San Diego Shopping Center and the Vons center.
Following the discussion,the committee supported staffs'
recommendation and presentation to the full board on the consent
calendar.
'"~VV~U :
P1210-025000
ATTACHMENT B
Approval of Otay Water District Sewer System Management
Plan
SEWER SYSTEM MANAGEMENT PLAN (SSMP):
SEE ATTACHED BINDER.
S.D.County Sewer
Gravity Sewer Mains
Sewer Improvement
District Boundaries
&Collection System
OTAYWD SEWER
SYSTEM COLLECTION RATES
CURRENT-1.41 MGD ACTUAL
ULTIMATE 2.99 MGD PROJECTED
OTAYWO
CURRENTSEWER SYSTEM CAPABIUTIES
RWCWRF CAPACITY 1.3MGD RATED
MWWDCAPACITY 1.28 MGD CONTRACT
SVSD CAPACITY (RSDOF)1.2 MGD CONTRACT
EXHIBIT A
Legend
AD4
ID 14
ID 18
Force main
N
t
AGENDA ITEM 7d
July 1,2009
W.O.lG.F.NO:
MEETING DATE:TYPE MEETING:
SUBMITTED BY:
APPROVED BY:
(Chief)
APPROVED BY:
(Asst.8M):
STAFF REPORT
Regular Board
Stephen DObrawa,~
Purchasing and Facilities Manager
Rom Sarno,Chief,Administrative servi~
German Alvar~tant General Manager,Finance
Administration
DIV.NO.
and
All
SUBJECT:AUTHORIZE AN AGREEMENT FOR JANITORIAL SERVICES WITH
PROFESSIONAL MAINTENANCE SYSTEMS
GENERAL MANAGER'S RECOMMENDATION:
That the Board authorize the General Manager to:
1.Execute a one-year agreement with four optional annual
renewals with Professional Maintenance Systems (PMS),4912
Naples Street,San Diego,CA 92110 in the amount of
$2,675.07 per month ($32,100.84 annual)for janitorial
services for the District's Administrative and Operation
facilities,and
2.Authorize
discretion,
the General Manager to approve,
four annual option year renewals.
at his
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To provide bid results and obtain authorization to execute a one
year janitorial service agreement with four optional annual
renewals to Professional Maintenance Systems,4912 Naples
Street,San Diego,CA 92110.
ANALYSIS:
On July 10,2007 the Board approved a three-year agreement with
Pacific Building Maintenance (PBM)for j anitorial services for
the District's Administrative and Operation facilities.
On March 31,2009,the District exercised its option to
terminate the agreement without cause.Due to business reasons,
PBM was unable to provide the resources necessary to perform to
the District's required level of service.The decision to
terminate service was mutual and was made after extensive
discussions with PBM.
In accordance with District's purchasing requirements,bids were
solicited for janitorial services for the District's
Administrative and Operation facilities.A notice soliciting
bids was published,provided to the Contracting Opportunities
Center,and published on the District's web page.
On May 20,2009,a mandatory pre-bid walk through was conducted
and six firms attended.On May 28,2009,the District received
six bids as follows:
Professional Maintenance Systems $2,675.07 $32,100.84
ISS Facilities Services $2,706.00 $32,472.00
Priority Building Services $3,037.00 $36,444.00
Jani-King of California $4,146.00 $49,752.00
Varsity Contractors $4,148.94 $49,787.28
Jani-King (San Diego)$4,200.00 $50,400.00
The District has checked references for the apparent low bidder,
Professional Maintenance Systems (PMS),and all responses are
positive.Currently PMS is providing service,s for Helix Water
District,Mission Valley YMCA,San Diego Charger Training Camp,
Geico Insurance,and Science Applications International
Corporation.
On June 10,2009,PMS was interviewed and the
satisfied that PMS has the resources necessary to
perform under the agreement.
District is
successfully
Annual price
will be tied
previous year.
adj ustment for the
to the San Diego
four optional annual
Consumer Price Index
renewals
for the
As a condition of the agreement,PMS will be required to conduct
preliminary and annual background checks and bond employees
assigned to perform work for the District.Consistent with the
District's multi-year agreements,should PMS fail to perform as
required,the District will have the ability to terminate the
agreement at any time for cause or decline annual renewal.
It is recommended that the Board authorize an agreement with
Professional Maintenance Systems,4912 Naples Street,San Diego,
CA 92110,in the amount of $2,675.07 per month to cover the cost
of janitorial service.
FISCAL IMPAC~
The FY-2010 operating budget for identified and as-needBd
janitorial services is $65,000.00.
There are sufficient funds in the FY-2010 operating budget to
cover the $32,100.84 cost for Year 1 of the proposed agreement.
At the time the FY 2010 budget was developed,staff anticipated
expenditure for this contract would be $48,000.00.The
difference between the actual and budgeted expenses of
$15,899.16 will be retained as a contingency to cover increased
cost associated with month-to-month service should the contract
be terminated prior to the end of Year 1.Should the vendor
perform as required,the FY 2011 Operating Budget for the
contract will be reduced to the Year-2 amount.
STRATEGIC GOAL:
The proposed agreement supports the District's strategy of:
•Business Efficiency
LEGAL IMPACT:
None.
Attachments:"A"Committee Action Report
ATTACHMENT A
AWARD OF CONTRACT FOR JANITORIAL SERVICES TO PROFESSIONAL
SUBJECT/PROJECT:MAINTENANCE SYSTEMS
...............................................................................................................L..l
COMMITTEE ACTION:
The Finance,Administration and
this item at a meeting held on
comments were made:
Communications
June 23,2009
Committee
and the
reviewed
following
•Staff indicated that approximately one and half years ago the
board had selected a vendor for janitorial services.On March
31,2009,after extensive discussions with this vendor,the
District exercised its option to terminate their agreement and
gave notice to the vendor of the termination.Due to business
reasons,the vendor was unable to provide the resources
necessary to perform at the District's required level of
service.The decision to terminate the agreement was mutual.
•Staff solicited bids for j anitorial services for the
District's Administrative and Operations facilities and
received six (6)bids.References were checked for the
apparent low bidder,Professional Maintenance Systems (PMS),
and the references received were all very positive.Staff
then interviewed PMS and it was felt "~hat they have the
resources necessary to successfully perform under the
agreement.
•PMS has been in business for 20 years and
the current owner for 15 years.They
perform on all their contracts.
has been managed by
have been able to
•Staff recommends that PMS be awarded the janitorial services
contract for $2,675.07 per month for one (1)year with an
option to renew the contract for four (4)optional years at
the General Manager's discretion.The increases for each
optional year will be tied to the Consumer Price Index for the
previous year.
•It was discussed that the additional optional years have been
done in the past and it provides efficiency to the District as
the contract does not require presentation to the board each
year for renewal.
•It was indicated that PMS holds an Honesty Bond for $100,000
per individual per incident.It was also noted that PMS will
not change their employees working at the District offices
unless they contact the District and clear the employee.
Upon completion of
recommendation and
calendar.
the discussion
presentation to
the
the
committee supported
full board on the
staffs'
consent
AGENDA ITEM 7e
TYPE MEETING:
SUBMITTED BY:
APPROVED BY:
(Chief)
APPROVED BY:
(Asst.8M):
SUBJECT:
STAFF REPORT
Regular Board MEETING DATE:July 1,2009
Stephen DObrawa,L.W.O.lG.F.NO:DIV.NO.All
Purchasing and Facilities Manager ~
Rom Sarno,Chief,Administrative servic~
German A~ssistant General Manager,Finance and
Administration
CLARIFICATION OF PROPERTY DESCRIPTION AND REAFFIRMATION AS
SURPLUS
GENERAL MANAGER'S RECOMMENDATION:
That the Board of Directors find and reaffirm that the parcel
listed as Parcel #7 on the staff report presented to this Board
on July 2,2003,and declared surplus at that time,is the
parcel described and depicted on Exhibit "A"hereto and is
surplus to the needs of the District.
COMMITTEE ACTION:
Please see Attachment "A".
PURPOSE:
To request ministerial findings and action to clarify the size,
location and description of the parcel listed as Parcel #7 on
the staff report presented to this Board on July 2,2003,and
declared surplus at that time.
ANALYSIS:
On July 2,2003 the Board declared certain properties surplus to
the District's needs and authorized the General Manager to
dispose of all such property in the best interest of the
District.Included in the report presented to the Board on July
2,2003,is a property identified as Parcel #7,APN 640-070-34
and described as a 0.21 acre atypical lot.
During an appraisal of the property,it was determined that the
description provided to the Board was incomplete and that the
adjoining 0.23 acre property,identified as APN #640-142-08,was
not included.The District has historically considered the
Parcel identified as Parcel #7 as a single corner lot and it was
not realized that the APN provided to the Board as reference,
pertained only to approximately half of the lot.It was the
District's intention that the description of Parcel #7 includes
the adjoining property,APN 640-142-08 as shown on the attached
Exhibit "A"and Exhibit "B".
The District commissioned an appraisal of the properties and on
August 1,2008 received a report that explained that the parcel
consisted of two separate assessor parcel numbers and,given the
location and existing encumbrances on the parcel,identified the
value of the entire parcel,consisting of APN 640-070-34 and APN
640-142-08,as $25,000.It is requested that the Board find
that the corner lot,declared surplus on July 2,2003,includes
both APN 640-070-34 and APN 640-142-08 (consisting of
approximately .44 acres),is surplus to the needs of the
District and that the General Manager should dispose of it in
the best interest of the District.
FISCAL IMPACT:
None.
STRATEGIC GOAL:
The proposed agreement supports the District's strategy of:
•Business Efficiency
LEGAL IMPACT:
None.
1V1MiLWMdtn
General Manager ~
Attachments:"A"Committee Action Report
Exhibit "A"and Exhibit "B"
ATTACHMENT A
FICATION OF PROPERTY DESCRIPTION AND REAFFIRMATION AS
SUBJECT/PROJECT:SURPLUS
COMMITTEE ACTION:
The Finance,Administration and
this item at a meeting held on
comments were made:
Communications
June 23,2009
Committee
and the
reviewed
following
•On July 2,2003,staff presented a list of lots to
surplused for the board's consideration and the board
declared the lots surplus tQ the District's needs.
be
had
•One of the properties (Parcel No.7,APN No.640-070-34
located next to Canyon Community Church on Telegraph Canyon
Road and Tierra Del Rey)was recently appraised and the
appraisal identified the parcel as being made up of two (2)
APN's (APN's 640-070-34 and 640-142-08).It was determined
that the description provided to the board in 2003 for Parcel
No.7 was incomplete as the adjoining lot,APN 640-142-08,was
not included.
•For ministerial purposes,staff is requesting that the board
find that Parcel No.7,declared surpl1.i,?on July 2,2003,
includes both APN's 640-070-34 and 640-142-08 and is surplus
to the District's needs and that the General Manager continues
to have authorization to dispose of the property in the best
interest of the District.
•It was noted that the appraisal establishes the value of
parcel at $25,000 (APN 640-070-34 for $15,000 and APN 640-142-
08 for $10,000)and the District has received an offer from
Canyon Community Church (as they have a need for additional
parking)in that amount.
Upon completion of
recommendation and
calendar.
the discussion
presentation to
the
the
committee supported
full board on the
staffs'
consent
EXHIBIT"A"
LEGAL DESCRIPTION
PAGE 1 OF 2
PARCEL 1
ALL THAT CERTAIN REAL PROPERTY SITUATED IN THE COUNTY OF SAN DIEGO,
STATE OF CALIFORNIA,DESCRIBED AS FOLLOWS:
LOT E OF EL RANCHO DEL REY UNIT NO.5,IN THE CITY OF CHULA VISTA,
COUNTY OF SAN DIEGO,STATE OF CALIFORNIA,ACCORDING TO MAP THEREOF
NO.8723,FILED IN THE OFFICE OF THE SAN DIEGO COUNTY RECORDER
NOVEMBER 23,1977.
PARCEL 2
THE LAND DESCRIBED HEREIN IS PARCEL 2 PER THAT CERTAIN GRANT DEED
RECORDED APRIL 6,1981 AS DOCUMENT NO.81-10481,FILED IN THE OFFICE OF
THE SAN DIEGO COUNTY RECORDER,COUNTY OF SAN DIEGO,STATE OF
CALIFORNIA,MORE PARTICULARLY DESCRIBED AS FOLLOWS:
BEGINNING AT THE MOST EASTERLY CORNER OF SAID PARCEL 1,THENCE ALONG
THE SOUTHERLY LINE OF SAID PARCEL 1,SOUTH 72°12'42"WEST A DISTANCE OF
94.19 FEET;THENCE LEAVING SAID SOUTHERLY LINE,SOUTH 57°41 '10"EAST A
DISTANCE OF 193.87 FEET;THENCE NORTH 32°18'50"EAST A DISTANCE OF 17.76
FEET TO A POINT ON THE ARC OF A 132.79 FOOT RADIUS CURVE,CONCAVE
NORTHEASTERLY,A RADIAL LINE TO SAID CURVE BEARS SOUTH 32°59'31"WEST;
THENCE NORTHWESTERLY ALONG THE ARC OF SAID CURVE 87.78 FEET THROUGH
A CENTRAL ANGLE OF 37°52'26"TO THE BEGINNING OFA REVERSE 134.58 FOOT
RADIUS CURVE,CONCAVE SOUTHWESTERLY;THENCE NORTHWESTERLY ALONG
THE ARC OF SAID CURVE THROUGH A CENTRAL ANGLE OF 24"58'12"A DISTANCE
OF 58.65 FEET TO THE POINT OF BEGINNING.
EASEMENT 1
RESERVING UNTO THE GRANTOR AN EASEMENT FOR WATER LINES,
MAINTENANCE THEREOF,AND RIGHTS INCIDENTAL THERETO,OVER THE
WESTERLY 20.00 FEET OF THE ABOVE DESCRIBED PARCEL 1.
EASEMENT 2
ALSO RESERVING UNTO THE GRANTOR AN EASEMENT FOR WATER LINES,
MAINTENANCE THEREOF,AND RIGHTS INCIDENTAL THERETO,OVER A STRIP OF
LAND 10.00 FEET WIDE,LYING 10.00 FEET NORTHERLY AND NORTHEASTERLY OF
THE FOLLOWING DESCRIBEDLINE:
COMMENCING AT THE SOUTHWEST CORNER OF SAID PARCEL 1,THENCE ALONG
THE SOUTH LINE OF SAID PARCEL 1,NORTH 72°12'42"EAST A DISTANCE OF 20.00
FEET TO THE EAST LINE OF A 20.00 FOOT WIDE EASEMENT AS DESCRIBED IN
FINAL ORDER OF CONDEMNATION DEED RECORDED AUGUST 2,1976 AS
DOCUMENT NO.76-247371 OF OFFICIAL RECORDS,SAID POINT BEING THE TRUE
POINT OF BEGINNING OF THE STRIP HEREIN DESCRIBED;THENCE CONTINUING
~....•i.'~
f:!
u1
ri
I
EXHIBIT"A"
LEGAL DESCRIPTION
PAGE20F2
ALONG THE SOUTH LINE OF SAID PARCEL 1,NORTH 72°12'42"EAST A DISTANCE
OF 8.06 FEET TO THE MOST WESTERLY CORNER OF A TRACT OF LAND GRANTED
TO OTAY WATER DISTRICT IN DEED RECORDED APRIL 6,1981 AS DOC.NO.81-
10481 OF OFFICIAL RECORDS;THENCE LEAVING THE SOUTH LINE OF SAID
PARCEL 1,ALONG THE SOUTHERLY LINE OF SAID OTAY WATER DISTRICT TRACT,
SOUTH 57°41'10"EAST A DISTANCE OF 193.73 FEET TO THE SOUTHEAST CORNER
OF SAID TRACT OF LAND GRANTED TO OTAY WATER DISTRICT,WHICH IS THE
POINT OF TERMINUS.
THE SIDELINES OF SAID STRIP SHALL BE LENGTHENED OR SHORTED SO AS TO
BEGIN IN THE WESTERLY LINE OF THE 20 FOOT WIDE EASEMENT AS DESCRIBED
IN SAID FINAL ORDER OF CONDEMNATION DEED AND END IN THE MOST
EASTERLY LINE OF SAID TRACT OF LAND GRANTED TO OTAY WATER DISTRICT.
ALL AS SHOWN ON EXHIBIT "B",ATTACHED HERETO,AND BY THIS REFERENCE
MADE A PART HEREOF.
EXHIBIT "B"
PLAT PAGE 1 OF 2
N/F
OTAY WATER DISTRICT
DOC.NO,81-10481
REC.04/06/1981
A.P.N.640-070-.34
"PARCEL 2"
N/F
NICHOLAS BESKER
DOC.NO.98-625255
REC.09/.30/1998
A.P.N.640-142-11
TNJ 87?3
9
N/F
ALLEN GORE
DOC.NO.79-202.34.3
REC,05/17/1979
A.P.N.640-142-10
N/F
OTAY WATER DISTRICT
DOC,NO.81-10481
REC.04/06/1981
A.P.N.640-142-08
"PARCEL 1"
T.P.O.B.
ESMT2
SEE SHEET 2 FOR PARCEL 1
AND PARCEL 2 DIMENSIONS
N/F
LEA JOHNSTON
DOC.NO.0.3-1508105
REC.12/24/200.3
A.P,N.640-142-09
P.O.C
ESMT2
"EASEMEN T 1"
20.00 FEET WIDE
INDICATES 20'WIDE WATER ESMT
GRANTED TO OTAY WATER DISTRICT
PER.DOC.NO.76-247.371
REC.08/0.3/1976 "EASEMENT 1"
INDICATES 10'WIDE WATER ESMT
GRANTED TO OTAY WATER DISTRICT
"EASEMENT 2"
/"=50'
OTAY WATER DISTRICT
DATE:05/05/2009
1"=40'
EXHIBIT "B"
PLAT
B
TM B723
9
SEE SHEET 1 FOR
EASEMENT DETAILS
OTAY WATER DISTRICT
PAGE 2 OF 2
DA TE:05/05/2009
AGENDA ITEM 7f
STAFF REPORT
TYPE MEETING:Regular Board Meeting
SUBMITTED BY:Mark Watton,
MEETING DATE:
W.O.lG.F.NO:
July 1,2009
DIV.NO.
SUBJECT:
General Manager
San Miguel Consolidated Fire Protection District Proposed
Fire Protection and Emergency Response Services Assessment
GENERAL MANAGER'S RECOMMENDATION:
Adopt Resolution No.4140 Approving the San Miguel Consolidated
Fire Protection District's (San Miguel)proposed fire protection
and emergency response services assessment and authorizing the
General Manager to vote "yes"and sign the Official Assessment
Ballots (4 ballots)on behalf of the District.
PURPOSE:
To present for the board's consideration the ba~lots for San
Miguel's proposed fire protection and emergency 'response services
assessment.
COMMITTEE ACTION:
Please see attached.
ANALYSIS:
As a property owner in the San Miguel's service area,the District
has received four (4)Official Assessment Ballots for San Miguel's
proposed fire protection and emergency response services
assessment.The proposed assessments would improve local fire
protection,fire suppression (firefighting),emergency response
services,response times for fires and other emergencies,and
prevent fire service cutbacks.
San Miguel is primarily funded through a small portion of local
property taxes and because of the housing crisis,funding for local
fire protection and emergency services through property taxes has
been reduced,while,costs for such services and training
requirements has continued to increase.To assure adequate fire
protection and emergency response services,San Miguel is
requesting that property owners approve this measure.
If approved by the board,and subsequently the voters,the District
would be assessed $2907.90 in Fiscal Year 2009-2010.The
assessment may be continued in future years.Future assessments
(following FY 2009-2010)may only be adjusted for inflation by an
amount equal to the change in the San Diego Area Consumer Price
Index,but not to exceed 4%per year.Should future assessments be
collected,they will be reviewed and approved annually at a public
meeting of the San Miguel board.
The measure includes strong fiscal accountability provisions to
ensure that the funds are used locally for fire protection and
emergency services.These safeguards include:
•Funds can only be used to improve local fire protection and
emergency services.
•Funds cannot be used for raises for existing firefighters.
• A Citizen's Review Committee will review the funds and
expenditures.
• A professional auditor will perform annual audits and the
audit results will be presented to the public.
The District's service area was impacted by the wildland fires of
2003 (Cedar Fire)and 2007 (Harris Fire).Through the work and
efforts of San Miguel,the District's facil~fies and buildings were
protected and the fires were effectively contained.San Miguel
provides services that are integral to the District and the
community and staff recommends that the Board adopt Resolution No.
4140 approving the San Miguel proposed fire protection and
emergency response services assessment and authorize the General
Manager to vote "yes"and sign the Official Assessment Ballots (4
ballots)on behalf of the District.
San Miguel will hold a public hearing on Thursday,July 16,2009,
at 6:00 p.m.The ballots must be received prior to the end of the
public input portion of the public hearing.
STRATEGIC GOAL:
This item would support the District's goal of optimizing disaster
preparedness and its objective of evaluating and making
recommendations regarding Environmental Health,Emergency
Preparedness,and Safety Management System.
FISCAL IMPACT:
The assessments for Fiscal Year 2009-2010 totals $2,907.90.This
expense will be paid through the General Manager's departmental
operating budget and there is adequate funding to cover this
expense.
LEGAL IMPACT:
None.
Attachments:Resolution No.4140
Ballots
Official Notice of Assessment/Ballot Information Guide
G:IUserDatalDistSecIWINWORDISTAFRPTSISMFAssessmentBallot 7-]-09.dnc
IlI:ttI
ATTACHMENT A
San Miguel Consolidated Fire Protection District Proposed
SUBJECVPROJECT:Fire Protection and Emergency Response Services Assessment
COMMITTEE ACTION:
The Finance,Administration and Communications Committee reviewed
this item at a meeting held on June 23,2009 and the following
comments were made:
•San Miguel Consolidated
proposing fire protection
assessments to offset lost
budget.
Fire Protection District is
and emergency response services
property taxes that support their
•The assessments to the District would total approximately
$2900 per year.
•The District has received four (4)ballots and staff is
recommending a "yes"vote as staff feels that it is
important to support emergency services.Staff is also
recommending that the board authorize the General Manager to
sign the Official Assessment Ballots on behalf of the
District.
•Since Director Croucher is an employee of the San Miguel
Consolidated Fire Protection District,the Committee
requested that General Counsel verify if Director Croucher
may vote on this matter or if he must recuse himself.
Government Code Section 82030(b),indicates that "Salary and
reimbursement for expenses or per diem,and social security,
disability,or other similar benefit payments received from
a state,local,or federal government agency"is exempt from
the Political Reform Act requirement of a board member to
recuse himself/herself from board actions that involve
sources of income for the board member.Since Director
Croucher's employer is a local government agency he is not
required to recuse himself from voting on this item.
Upon completion of the discussion the committee supported staffs'
recommendation and presentation to the full board on the consent
calendar.
RESOLUTION NO.4140
A RESOLUTION OF THE BOARD OF DIRECTORS OF
OTAY WATER DISTRICT APPROVING THE
SAN MIGUEL CONSOLIDATED FIRE PROTECTION
DISTRICT'S PROPOSED FIRE PROTECTION AND
EMERGENCY RESPONSE SERVICES ASSESSMENT
WHEREAS,the Otay Water District (OWD)is a property owner
in the San Miguel Consolidated Fire Protection District (San
Miguel);and
WHEREAS,San Miguel wishes to impose an assessment to
improve local fire protection,fire suppression (firefighting),
emergency response services,response time for fires and other
emergencies,and prevent fire service cutbacks;and
WHEREAS,OWD was impacted by the wildland fires of 2003
(Cedar Fire)and 2007 (Harris Fire)and receives fire protection
services from San Miguel;and
WHEREAS,the protection of OWD facilities and buildings is
essential to OWD's mission of providing water and sewer
services;and
WHEREAS,fire protection and emergency response services is
integral to OWD and the community;
NOW,THEREFORE,BE IT RESOLVED,DETERMINED AND ORDERED by
the Board of Directors of OWD that the General Manager is hereby
authorized to vote "yes"on the question of whether the proposed
assessment should be levied and sign the Official Assessment
Ballots (4 ballots)on behalf of the District.
BE IT FURTHER RESOLVED that the General Manager of the
District and the Secretary of the District are authorized to
take any other actions necessary to carry out the purpose of
this resolution.
PASSED,APPROVED AND ADOPTED by the Board of Directors of
Otay Water District at a regular board meeting held this 1st day
of July 2009,by the following vote:
Ayes:
Noes:
Abstain:
Absent:
President
ATTEST:
District Secretary
1 If the property is owned by an individual,the individual may sign.
2.If a property is held by a husband and wife,either may sign for both.
3.If two or more persons own the property as tenants-in·common or as joint
tenants,anyone tenant-in-common,or joint tenant,may sign for all.
4.If the property is owned by acorporation,the assessment ballot may be signed
for the corporation by an officer or officers authorized to make contracts or by
resolution of the corporation's Board of Directors.
5.If the property is owned by another legal entity,the assessment ballot may be
signed by any person authorized by law to make contracts for the entity.
6.If the property is owned by a public agency,the assessment ballot may be
signed by any person authorized by law to make contracts for the agency or
by resolution of the agency's Governing Board.
·f·Steps or Completing
:1.Verify that the owner name,addresses,and parcel number(s)listed on the
.assessment ballot are correct.If they are not correct,please call (619)670-0500.
12.Fill in or clearly mark the oval next to the word "YES"or "NO"to approve or
I disapprove of the proposed assessment.Please use a pen.
i3.Sign and date the ballot.Only official assessment ballots which are signed and
1 marked with the property owner's support or opposition will be counted.After
I marking yourvote,simply FOLDthe assessment ballot sothat your vote is on
;the inside ofthe fold.Then place the assessment ballot in the return envelope
provided.No postage is necessary to mail back your assessment ballot.
14.If you make a mistake in completing your assessment ballot or wish to change
i or withdraw your assessment ballot,please call (619)670-0500.
I(See enclosed notice for further information)
I . •..•.....
PROPOSED
ASSESSMENT
$59 55
$59 55
$59 55
$59 55
$59 55
$59 55
$59.55
$59 55
$59 55
$36 91
$29 78
$29 78
$10 49
$10.49
PARCEl.
NUMBER
5060210600
5150510700
5171111500
5172820900
5180302500
5774610600
5802404800
59~Ol05100
5962110600
5841604100
5060210800
5794080300
5021823100
5052305100
I"FOLD HERE (this side should be on outside after fold)
I
nl'IIIIII''11"llnII111111111111'11'1111,1111"1111'millIIII'
0511 ••.......AUTO**S·:DIGIT9197S
OTAY WATER :DISTRICT
2554SWEElWATER SPRINGS BLVD
SPRING VALLEYCA91978-2004
00018155
1IIIIIIIIIIIIIIIIIIIIIIIm11111111111111~~II~IIIIIIIIIMIIIIIII ~~lIII11I1~Il
I....--------.,..-------------"
I
I
I
1
I,
I
I
I
I
I1.-.....
League of Women Voters
PO Box 683
La Mesa,CA91944
OFFICIAL ASSESSMENT BALLOT
FIRE PROTECTION &EMERGENCY RESPONSE SERVICES ASSESSMENT
BY THE SAN MIGUEL CONSOLIDATED FIRE PROTECTION DISTRICT
o YES,I approve the proposed assessment for fire protection and emergency
response services.*
o NO,I do not approve the proposed assessment for fire protection and emergency
response services.*
Signed Date _
Signature ofRecord Property Owner,orAuthorized Representative
•• ••••••••••
Print Name --;----:--:----.,---.,.,--:----:--:-;---:-:---:-;-----:--------;-I hereby declare,under penalty of perjury,that I am the property owner or owner's
authorized representative of the parcel(s)identified on this official assessment ballot.
"(The proposed yearly assessment amount is printed on the back ofthis assessment ballot.)
This assessment ballot may be completed by the persons or firms owning the property or properties identified by parcel number on this ballot.An explanation
of who may complete the ballot on behalf of the recorded property owner and additional instructions are provided on the other side of this Official Assessment
Ballot.
To be tabulated,assessment ballots MUST be received before the end of the public input portion of the public hearing scheduled for Thursday,July 16,2009
at 6:00 p.m.at the San Miguel Consolidated Fire Protection District located at 2850 Via Orange Way,Spring Valley,California.
You are invited to attend the public hearing.You may return your assessment ballot in the following ways:
1)Mail your assessment ballot to the address shown on the enclosed return envelope so that it is received on or before July 16,2009.
2)Deliver it in person at the July 16,2009 public hearing.
FOLD SO THAT THIS SIDE IS ON THE INSIDE OF THE FOLD BEFORE PLACING THIS ASSESSMENT BALLOT IN THE RETURN ENVELOPE
ii-';Steps for,fC?!Jlpleti rt9
11.Ver~fy that the owner name,addresses,and parcel number(s)listed on thE
I assessment ballot are correct.If they are not correct,please call (619)670-0500.
12.Fill in or clearly mark the oval next to the word "YES"or "NO"to approve 0
I disapprove of the proposed assessment.Please use a pen.
i3.Sign and date the ballot.Only official assessment ballots which are signed am
1 marked with the property owner's support or opposition will be counted.Afte
I markingyour vote,simply FOLD the assessment ballotsothat your vote is 01
I the inside ofthefold.Then placethe assessment ballot inthe return envelopl
I provided.No postage is necessary to mail back your assessment ballot.
!4.If you make a mistake in completing your assessment ballot or wish to chang'
I or withdraw your assessment ballot,please call (619)670-0500.
I(See enclosed notice for further information)
I . •
It....I
1.If the property is owned by an individual,the individual may sign.
2.If a property is held by a husband and wife,either may sign for both.
3.If two or more persons own the property as tenants-in-common or as joint
tenants,anyone tenant-in-common,or joint tenant,may sign for all.
4.If the property is owned by acorporation,the assessment ballot may be signed
for the corporation by an officer or officers authorized to make contracts or by
resolution of the corporation's Board of Directors.
5.If the property is owned by another legal entity,the assessment ballot may be
signed by any person authorized by law to make contracts for the entity.
6.If the property is owned by a public agency,the.assessment ballot may be
signed by any person authorized by law to make contracts for the agency or
by resolution of the agency's Governing Board.
000181541111111111~III~I1IImil~~IIIIIIII~111111111111111~tl U1111~111m11111~
0511*"-**AUTO**5-DIGIT·91978
UTAYWATER DISTRICT
2554 SWEETWATER SPRINGS BLVD
SPRING VALlEYCA91978-2004
111111111111111111111It1111111111111111111111hl11lh m 11111InI
PARCEL
NUMBER
5052313000
5052302300
5056721900
5052301600
5060210500
5793641700
5020305100
5052304DDO
5150924400
5052303700
5151010400
5794080200
5022400900
5060101000
PROPOSED
ASSESSMENT
$208.44
$259.19
$268 00
$296.10
$111 14
$111.14
$119.11
$143 02:
$148.05
$184.96
$89 33
$89 33
$59 55
$59 55
I"FOLD HERE (this side shouldbe on outside after fold)
I
League of Women Voters
PO Box 683
La Mesa,CA 91944
OFFICIAL ASSESSMENT BALLOT.
FIRE PROTECTION &EMERGENCY ReSPONSE SERVICES ASSESSMENT
BY THE SAN MIGUEL CONSOLIDATED FIRE PROTECTION DISTRICT
o YES,I approve the proposed assessment for fire protection and emergency
response services.*
o NO,I do not approve the proposed assessment for fire protection and emergency
response services.*
Signed Date _
Signature ofRecord Property Owner,orAuthorized Representative
Print Name ----:--.,.-.,.__--,-__~--=-___,-----:-___,---.-----:------___:_
I hereby declare,under penalty of perjury,that t am the property owner or owner's
authorized representative of the parcel(s)identified on this official assessment ballot.
'(The proposed yearly assessment amount is printed on the back of this assessment ballot.)
•••••,:.l •
This assessment ballot may be completed by the persons or firms owning the property or propertie~identified py parcel number on this ballot.An explanation
of who may complete the ballot on behalf of the recorded property owner and additional instructions are provided on the other side of this Official Assessment
Ballot.
To be tabulated,assessment ballots MUST be received before the end of the public input portion of the public hearing scheduled for Thursday,July 16,2009
at 6:00 p.m.at the San Miguel Consolidated Fire Protection District located at 2850 Via Orange Way,Spring Valley,California.
You are invited to attend the public hearing.You may return your assessment ballot in the following ways:
1)Mail your assessment ballot to the address shown on the enclosed return envelope so that it is received on or before July 16,2009.
2)Deliver it in person at the July 16,2009 public hearing.
FOLD SO THAT THIS SIDE IS ON THE INSIDE OF THE FOLD BEFORE PLACING THIS ASSESSMENTBALLOT IN THE RETURN ENVELOPE
•••....a
1 If the property is owned by an individual,the individual may sign.
2.If aproperty is held by a husband and wife,either may sign for both.
3.If two or more persons own the property as tenants-in-common or as joint
tenants,anyone tenant-in-common,or joint tenant,may sign for all.
4.11 the property is owned by acorporation,the assessment ballot may be signed
for the corporation by an officer or officers authorized to make contracts or by
resolution of the corporation's Board of Directors.
5.If the property is owned by another legal entity,the assessment ballot may be
signed by any person authorized by law to make contracts for the entity.
6.If the property is owned by a public agency,the assessment ballot may be
signed by any person authorized by law to make contracts for the agency or
by resolution of the agency's Governing Board.
;~_n~~.,::.
11.Verify that the owner name,addresses,and parcel number(s)listed on thE
I assessment ballot are correct.If they are not correct,please call (619)670-0500.
12.Fill in or clearly mark the oval next to the word "YES"or "NO"to approve 01
disapprove of the proposed assessment.Please use a pen.
13.Sign and date the ballot.Only official assessment ballots which are signed anc
I marked with the property owner's support or opposition will be counted.Aftel
I marking your vote,simplyFOLD the assessment ballot sothat yourvote is or
I the inside ofthefold.Then place the assessmentballotinthe return envelopE
provided.No postage is necessaIY to mail back your assessment ballot.
14.1"1 you make amistake in completing your assessment ballot or wish to changE
I or withdraw your assessment ballot,please call (619)670-0500.
I(See enclosed notice for further information)
PROPOSED
ASSESSMENT
$10 '39
$10 49
$10 49
$10 49
$10 49
$10.49
$10.49
SH)49
$10 49
$10 49
$10 49
$10.49
$10.49
$0.00
PARCEL
NUMBER
5056722000
5057110400
5060106300
5181027500
5190201600
5193312800
5790311600
579031180{)
5793102100
5793102700
5802404400
5845326800
5960310200
4970114500
I
I
I
I
I
I
IL.-----J
I "'-FOLD HERE (thIs sideshouldbe on outside afterfold)
I
1111111111111111111IIIdllllllllllllllllllillhilldlllllllllllli
051 1 ·*****·AUT()*-~D1GJT91978
CfTAY WATER DISTRICT
2554 SWEETWATER SPRINGS BLVD
SPRING VALLEY CA 9197S-2004
I....--------~------------I
I
I
~~~~~~-------.JI00018156
IWWIII~n~IWIIIWllmOO
League of Women Voters
PO Box 683
La Mesa,CA 91944
OFFICIAL ASSESSMENT BALLOT
FIRE PROTECTION &EMERGENCY RESPONSE SERVICES ASSESSMENT
BY THE SAN MIGUEL CONSOLIDATED FIRE PROTECTION DISTRICT
o YES,I approve the proposed assessment for fire protection and emergency
response services.*
o NO,I do not approve the proposed assessment for fire protection and emergency
response services.*
Signed Date _
Signature ofRecord Property Owner,orAuthorized Representative
t •t",
Print Name -----.....,.---.,..--:----.,.--.,....----,.--.,....-----.,..------;-I hereby declare,under penalty of perjury,that I am the property owner or owner's
authorized representative of the parcel(s)identified on this official assessment ballot.
'(The proposed yearly assessment amount is printed on the back of this assessment ballot.)
This assessment ballot may be completed by the persons or firms owning the property or properties identified by parcel number on this ballot.An explanation
of who may complete the ballot on behalf of the recorded property owner and additional instructions are provided on the other side of this Official Assessment
Ballot.
To be tabulated,assessment ballots MUST be received before the end of the public input portion of the public hearing scheduled for Thursday,July 16,2009
at 6:00 p.m.at the San Miguel Consolidated Fire Protection District located at 2850 Via Orange Way,Spring Valley,California.
You are invited to attend the public hearing.You may return your assessment ballot in the following ways:
1)Mail your assessment ballot to the address shown on the enclosed return envelope so that it is received on or before July 16,2009.
2)Deliver it in person at the July 16,2009 public hearing.
FOLD SO THAT THIS SIDE IS ON THE INSIDE OF THE FOLD BEFORE PLACING THIS ASSESSMENT BALLOT IN THE RETURN ENVELOPE
'RiiiEiijm·.··
11.Verify that the owner name,addresses,and parcel number(s)listed on thE
I assessment ballot are correct.If they are not correct,please call (619)670-0500.
12.Fill in or clearly mark the oval next to the word "YES"or "NO"to approve 01
I disapprove oJ the proposed assessment.Please use a pen.
3.Sign and date the ballot.Only official assessment ballots which are signed anc
I marked with the property owner's support or opposition will be counted.Aftel
I marking yourvote,simply FOLDthe assessment ballot so that yourvote is or
I the inside ofthefold.Then place the assessment ballot in the return envelopE
provided.No postage is necessary to mail back your assessment ballot.
14.If you make a mistake in completing your assessment ballot or wish to change
I or withdraw your assessment ballot,please call (619)670-0500.
I(See enclosed notice Jor further information)
••a ..
1 If the property is owned by an individual,the individual may sign.
2.If a property is held by a husband and wife,either may sign for both.
3.If two or more persons own the property as tenants-in-common or as joint
tenants,anyone tenant-in-common,or joint tenant,may sign for all.
4.Ifthe property is owned by acorporation,the assessment ballot may be signed
for the corporation by an officer or officers authorized to make contracts or by
resolution of the corporation's Board of Directors.
5.If the property is owned by another legal entity,the assessment ballot may be
signed by any person authorized by law to make contracts for the entity.
6.If the property is owned by a public agency,the assessment ballot may be
signed by any person authorized by law 10 make contracts for the agency or
by resolution of the agency's Governing Board.
()511 "-AUT~DJGfT91978
CJTAY WATERDJSTR}CT
2554 SWEETWATER SPRINGS BLVD
SPRING VALLEYCA91976-2004
11111111111111111111111111111111111111111111111111111111111111111
I
I
I
I
PARCEl
NUMBER
5052304700
5057110200
5050105600
5171116800
517111'6900
5793102600
5793102800
579J222500
5793n380D
5i:1416V4000
5962110700
PROPOSED
ASSESSMENT
$0.00
$0.00
$0 00
$0.00
$0.00
$0.00
$0.00
SO.OD
$0.00
$0.00
$0.00
I ~FOLD HERE (this side should be on outside after fold)
I
League of Women Voters
PO Box 683
La Mesa,CA 91944
OFFICIAL ASSESSMENT BALLOT
FIRE PROTECTION &EMERGENCY RESPONSE SERVICES ASSESSMENT
BY THE SAN MIGUEL CONSOLIDATED FIRE PROTECTION DISTRICT
o YES,I approve the proposed assessment for fire protection and emergency
response services.*
o NO,I do not approve the proposed assessment for fire protection and emergency
response services.*
Signed Date _
Signature ofRecord Properly Owner,orAuthorized Representative
•••••
Print Name --:----:---:----,----:---:---:---:----:----:------,------"""7Iherebydeclare,under penalty of perjury,that I am the property owner or owner's
authorized representative of the parcel(s)identified on this official assessment ballot.
'(The proposed yearly assessment amount is printed on the back ofthis assessment bal/ot.)
This assessment ballot may be completed by the persons or firms owning the property or properties identified by parcel number on this ballot.An explanation
of who may complete the ballot on behalf of the recorded property owner and additional instructions are provided on the other side of this Official Assessment
Ballot.
To be tabulated,assessment ballots MUST be received before the end of the public input portion of the public hearing scheduled for Thursday,July 16,2009
at 6:00 p.m.at the San Miguel Consolidated Fire Protection District located at 2850 Via Orange Way,Spring Valley,California.
You are invited to attend the public hearing.You may return your assessment ballot in the following ways:
1)Mail your assessment ballot to the address shown on the enclosed return envelope so that it is received on or before July 16,2009.
2)Deliver it in person at the July 16,2009 public hearing.
FOLD SO THAT THIS SIDE IS ON THE INSIDE OF THE FOLD BEFORE PLACING THIS ASSESSMENTBALLOT IN THE RETURN ENVELOPE
FIRE DISTRICT
Why Did You Receive This Ballot?
The San Miguel Consolidated Fire Protection District is responsible
for providing fire protection and emergency medical response
services in the area where your property is located.Due to
increasing costs for its fire protection and emergency services
and declining revenues,the District is proposing an assessment
that would be used to maintain and improve local fire protection
and emergency services.
As a property owner in the District,the enclosed ballot is your
opportunity to decide whether to approve or deny an annual
assessmentthatwould improve local fire protection,fire suppression
and emergency response services,and would provide faster
response times for fires and other emergencies.
AbouttheSan Miguel Consolidated Fire Protection
District
This District is an independent special district,not part of the County
or any City,and has seven elected board members.The District is
responsible for the following services:
•Fire prevention
•Fire suppression (firefighting)
•Emergency response and emergency medical services
•Community education and readiness
Fiscal Acc()untallility..~afeguards
I(appro-vedby propertyown-ers,this measure includes strong
fiscal accountability provisions to ensure that the funds are
used locally for fire protection and emergency services.These
safeguards include:
•Funds can only be used to improve local fire
protection and emergency services.
•Funds cannot be used for raises for existing firefighters
• A Citizens'Review Committee will review the funds and
expenditures
• A professional auditor will perform annual audits and the
audit results will be presented to the public
Funding to protect property and prevent fires
What Would This Measure Provide?
If approved by property owners,this proposed
assessment would provide funding to:
Provide Rapid Response Times .Provide
enough funding to fill vacant firefighter,Captain,
Engineer and-related positions for one engine
company to ensure that additional firefighters
are available to respond rapidly to all fires and
emergencies.
Improve Fire Protection Services •This
measure would provide enough funding to staffafire
engine company with three professional firefighters
24 hours a day,seven days aweek.This fire engine
company will be the important back-up responder
to fires and emergencies throughout the area.This
will improve local fire protection services.
Prevent Fire Service Cutbacks·This measure
will provide the necessary funding to fully staff a
fire engine company and preventfurtherfire service
cutbacks.
Why Is a Funding Measure Needed?
TheDistricUsprimarilyfunded throughasmalJ portion oflocalproperty
taxes.The current housing crisis has reduced the amount of property
taxes being collected,and has reduced the amountoffunding for local
fire protection and emergency services.Meanwhile,fire protection
costs,as well as training requirements,have continued to rise.The
District has taken several steps to reduce costs,including reducing
firefighter benefits and eliminating pay raises.
In order to further reduce costs,the District has also chosen not to
fill several currently open positions,and will be forced to eliminate
additionalfirefighting positions unless anew,dedicated funding source
is identified.This local funding measure,if approved,will fund a fire
engine company that will be the second responder for fires and other
emergencies,which will improve local fire protection services.
Local Fire History
The San Diego area has always been prone to significant wildland
fires.The 2003 Cedar Fire,the largest fire in California's history,
affected several areas within the District boundaries.During this fire,
the District's resources were well-deployed to these areas,and the
fires were effectively contained.In October of 2007,the District's
firefighters kept the Harris Fire from burning or damaging a single
structure in the District.Fortunately,the San Miguel Consolidated
Fire Protection District has managed to minimize potential damage
within its boundaries from these recent large fires.
Current Fire Risk
The lack of major fires in the District over the last several years brings
a new challenge.The District has 171,000 acres of unburned,old
growth vegetation surrounding its boundaries.This fuel load places
the District at ahigh risk of major wildland fires.In addition,continued
drought conditions have lead to decreased fuel moisture,making
vegetation in the wildland areas more susceptible to fires.
Most fire districts rely on assistance,called mutual aid,from nearby
districts to combat major fire outbreaks.Unfortunately,San Miguel is
surrounded by thousands of acres of sparsely populated territory on
its eastern and southern boundaries.This area has limited mutual aid
resources,which increases the need for adequate local firefighting
!capabilities.
Funding for
fire protection
and emergency
services
How Was the Assessment Determined?
The total annual cost of salaries and benefits and other services to be
funded by the assessment is allocated to each property based on the
estimated special benefit received.The method of benefit allocation
is based on the relative special benefit and is based on property size,
fire risk and structure replacement costs.The total proposed amount
of assessment for your property is shown on the enclosed Official
Assessment Ballot.The special benefit from this assessment is
increased safety and protection of real property from fire damage.
An Engineer's Report describing the proposed services,method of
assessment,budgets and proposed assessment for each parcel is
available for review from the Secretary ofthe Board ofthe San Miguel
Consolidated Fire Protection District,2850 Via Orange Way,Spring
Valley,California 91978.
How Much Is the Proposed Assessment?
The proposed assessment for your property for fiscal year 2009-10
is printed on the Official Assessment Ballot included with this notice
and information guide.For single-family homes on an acre or less,the
proposed annual assessment is $41.94,while theproposed assessment
for other residential property types is based on the numberof dwelling
units and parcel size.Commercial,industrial and other properties
are assessed according to their parcel size and property type.If the
measure is approved,the total estimated amount that would be raised
for fiscal year 2009-10 is approximately $1,349,929.
Will This Assessment Increase in the Future?
Ifapproved,the assessmentmay be continued in future years.In future
years after 2009-1 0,the assessment can only be adjusted for inflation
by an amount equal to the change in the San Diego Area Consumer
Price Index,but not to exceed 4%per year.This annual adjustment,
which must be reviewed and approved annuallyata public meeting,will
help keep the assessment revenues in line with the cost of providing
fire suppression and protection services in future years.
Funding to
maintain
rapid
response
times
Method of Voting
To complete the enclosed Official Assessment Ballot,mark the oval
next to either Yes or No,sign the ballot,place it in the proVided
postage paid return envelope and mail or hand deliver it.Only official
assessment ballots which are signed and marked with the property
owner's support or opposition and are received before the end of the
public input portion of the public hearing on Thursday,July 16,2009
will be counted.
Ifyou lose your assessment ballot,require areplacement assessment
ballot,or want to change or withdraw a ballot previously submitted,
call the San Miguel Consolidated Fire Protection District at (619)670-
0500 for another ballot.See the enclosed Official Assessment Ballot
for additional instructions.Assessment Ballots are weighted by the
proposed amount of assessment and will be tabulated accordingly.
The assessment shall not be imposed if,upon the conclusion of the
public hearing,weighted Assessment Ballots submitted in opposition
to the assessment exceed the weighted assessment ballots submitted
in favor of the assessment.If a majority of weighted ballots returned
are in support,the assessment may be imposed and levied for fiscal
year 2009-10 and could be continued in future years to fund fire
suppression and protection services,until it is terminated by the San
Miguel Consolidated Fire Protection District Board of Directors.
Public Hearing
A public hearing will be held on Thursday,July 16,2009 at 6:00 p.m.
at the San Miguel Consolidated Fire Protection District at 2850 Via
Orange Way,Spring Valley,California.You are invited to attend the
public hearing.Tabulation of the returned Assessment Ballots will
commence after the close of the public input portion of the hearing,
and the results of the tabulation are expected to be announced at the
continuation of the public hearing scheduled at6:00 p.m.on Thursday,
July 30,2009 at the same location.
Additional Information
For additional information concerning the San Miguel Consolidated
Fire Protection District services,the proposed assessment or this
assessment ballot,please contact:
--.San Miguel£onsolidatedFireProtectionDistrict
2850 Via Orange Way
Spring Valley,CA 91978
(619)670-0500
AGENDA ITEM 79
STAFF REPORT
AllDIV.NO.
July 1,2009MEETINGDATE:Regular Board
It~~~Rita Be~e Manager W.O.lG.F.NO:
Jos~~em,Chief Financial Officer
German ~l~Assistant General Manager,Administration and
Finance~
Adopt Resolution No.4138 to Establish the Tax Rate for
Improvement District No.27 (10 27)for Fiscal Year
2009-2010
SUBJECT:
APPROVED BY:
(Chief)
APPROVED BY:
(Asst.GM):
SUBMITTED BY:
TYPE MEETING:
GENERAL MANAGER'S RECOMMENDATION:
That the Board adopt Resolution No.4138 to establish the tax
rate for Improvement District No.27 (10 27)at $0.005 for
Fiscal Year 2009-2010.
COMMITTEE ACTION:
See Attachment A.
PURPOSE:
Each year,tax rates are calculated for improvement districts
with outstanding general obligation bonds to ensure the amount
of tax collections will meet the annual debt service.
Currently,Improvement District No.27 is the only improvement
district with outstanding general obligation debt service.
BACKGROUND:
In December 1992,the District sold $11,500,000 of general
obligation bonds in 10 27 for the construction of the 30mg
reservoir.The District intended to have a maximum tax rate of
$0.10 per $100 of assessed valuation.
With the refinancing of bonds in 1998,and the rapid growth in
recent years,the tax rate for 10 27 has been reduced several
times over the past years.In Fiscal Year 2009,it was reduced
from $0.006 to $0.005.Due to an unprecedented reduction in the
assessed values of properties in region of 6%for next fiscal
year,staff is proposing to keep the rate at $0.005,and to
reevaluate the rate again next year.
FISCAL IMPACT:
The $0.005 tax rate will generate $578,396 in revenue.The
estimated revenue and the current fund balance will meet the
annual debt service payment of $831,035 for 10 27 and allow the
fund to maintain a positive cash balance for the foreseeable
future.This action also brings this fund balance closer to the
target level of six months of bond payments.
STRATEGIC GOAL:
Through well-established financial policies and wise management
of funds,the District will continue to guarantee fiscal
responsibility to its ratepayers and the community at large.
LEGAL IMPACT:
None.
Attachments:
A)Committee Action Form
B)10 27 Tables
C)Resolution No.4138
ATTACHMENT A
Adopt Resolution No.4138 to Establish the Tax Rate for
Improvement District No.27 (ID 27)for Fiscal Year
SUBJECT/PROJECT:2009-2010
COMMITTEE ACTION:
The Finance,Administration and Communications Committee
reviewed this item at a meeting held on June 23,2009 and the
following comments were made:
•In 1992,the District issued General Obligation Bonds in
ID 27 for the construction of the 30MG Reservoir.
•It was indicated that the county requires
District adopt a resolution in order to place
debt collection on the tax rolls.
that the
the bond
•In past years,staff has recommended dropping the tax
rate for ID 27 due to rapid growth and the refinancing of
the bonds in 1998.As property assessed values are
dropping,staff is recommending that "the tax rate be
maintained at $0.005 for every $100 of assessed value
(the same rate as last year).
•The fund balance for this debt is currently over target.
However,due to the uncertainty of the assessed values
and since the bond will not be be paid off until 2023,
staff has time to evaluate and adjust the tax rate as
needed until that time.
Upon completion of the discussion the committee supported
staffs'recommendation and presentation to the full board on the
consent calendar.
Y:\Board\CurBdPkg\FINANCE\CommMtgID27070109.doc
Attachment B
IMPROVEMENT DISTRICT 27
History
1989 Improvement District 27 was formed with $100,000,000 bonding authorized.
1992 District issued $1 1,500,000 in General Obligation Bonds primarily for the construction
ofa 30 milIion gallon storage reservoir.
1998 District refinanced outstanding debt of$1 0,900,000.
TAXES DEBT TAX ASSESSED
COLLECTED SERVICE NE~r RATE VALUATION INC%
FY98 $1,045,300 $1,398,200 ($352,900)$0.09518 $897,791,556 19%
FY99 $1,342,800 $420,600 $922,200 $0.10000 $1,118,547,691 25%
FYOO $1,796,000 $844,900 $951,100 $0.10000 $1,539,762,365 38%
FYOI $1,628,500 $841,500 $787,000 $0.06000 $2,037,206,308 32%
FY02 $570,300 $842,000 ($271,700)$0.02000 $2,809,479,840 38%
FY03 $725,085 $848,600 ($123,515)$0.01500 $3,837,693,353 37%
FY04 $829,036 $848,700 ($19,664)$0.01400 $5,047,625,296 32%
FY05 $997,082 $840,800 $156,282 $0.01200 $6,454,909,846 28%
FY06 $1,081,991 $840,385 $241,606 $0.01000 $8,579,576,581 33%
FY07 $868,624 $837,936 $30,688 $0.00700 $10,348,663,242 21%
F\08 $917,168 $835,017 $82,151 $0.00600 $12,518,643,676 21%
FY09 $764,971 $830,823 ($65,852)$0.00500 $12,308,043,285 -2%
Total $13,340,657 $11,136,661 $2,203,996
Cumulative Interest Income ($539,970)
Fund Balance 6/30/09 $1,664,026 '.
FYI0 $578,396 $831,035 ($252,639)$0.00500 $11,569,560,688
Interest $31,300
Est Fund Balance 6/30/10 $1,442,687
ASSESSED VALVAnON
/..,
./
.I
./
¥
-'~---~.
'W'
$13,000,000,000
$12,000,000,000
$1 1,000,000,000
$10,000,000,000
$9,000,000,000
$8,000,000,000
$7,000,000,000
$6,000,000,000
$5,000,000,000
$4,000,000,000
$3,000,000,000
$2,000,000,000
$1,000,000,000
$0
~o,"o
~
Attachment C
RESOLUTION NO.4138
A RESOLUTION OF THE BOARD OF DIRECTORS OF
OTAY WATER DISTRICT FIXING TAX RATES FOR
FISCAL YEAR 2009-2010 FOR PAYMENT OF
PRINCIPAL AND INTEREST ON GENERAL OBLIGATION
BONDS OF IMPROVEMENT DISTRICTS (GF 1600)
WHEREAS,California Water Code Section 72091 authorizes the
Otay Water District,as a municipal water district,to levy an ad
valorem property tax which is equal to the amount required to
make annual payments for principal and interest on general
obligation bonds approved by the voters prior to July 1,1978.
NOW,THEREFORE,the Board of Directors of the Otay Water
District resolves,determines and orders as follows:
1.Findings.It is necessary that this Board of Directors
cause taxes to be levied in Fiscal Year 2009-2010 for Improvement
District No.27 of the Otay Water District to pay the amount of
the principal and interest on the bonded debt ot such improvement
district.
2.Amounts to be Raised by Taxes.The amount required to
be raised by taxation during Fiscal Year 2009-2010 for the
principal and interest on the bonded debt of Improvement District
No.27 is as follows:
Improvement District No.27 $578,396
3.Tax Rates.The tax rates per one hundred dollars ($100)
of the full value of all taxable property within said improvement
district necessary to pay the aforesaid amounts of principal and
interest on the bonded debt of said improvement district for
1
Fiscal Year 2009-2010 is hereby determined and fixed as follows:
4.
Improvement District No.27
Certification of Tax Rates.
0.005
Pursuant to Water Code
Section 72094,this Board of Directors hereby certifies to the
Board of Supervisors and the County Auditor of the County of San
Diego the tax rates hereinbefore fixed,and said County Auditor
shall,pursuant to Section 72095 of said Code,compute and enter
in the County assessment roll the respective sums to be paid as
tax on the property in Improvement District No.27,using the
rate of levy hereinabove fixed for such improvement district and
the full value as found on the assessment roll for the property
therein,and the Secretary of this Board of Directors is hereby
authorized and directed to transmit certified copies of this
resolution and the Tax Amount and Rate Certificate,Attachment B,
and made a part hereof,to said Board of Supervisors and said
Auditor.
PASSED AND ADOPTED by the Board of Directors of the Otay
Water District at a regular meeting held this 1st day of July,
2009.
Ayes:
Noes:
Abstain:
Absent:
President
ATTEST:
Secretary
2
/
AGENDA ITEM 7h
STAFF REPORT
AllDIV.NO.
July 1,2009MEETINGDATE:
W.O./G.F.NO:
Regular Board Meeting
r'/)Elaine Henderson,'()f,-
Customer Service Manager
Joseph R.~,Chief Financial Officer
German Al~,Assistant General Manager,Administration andFinance~
APPROVED BY:
(Ass!.GM):
APPROVED BY:
(Chief)
SUBMITTED BY:
TYPE MEETING:
SUBJECT:Adopt Resolution No.4142 to Continue Water and Sewer
Availability Charges for District Customers for Fiscal Year
2009-2010 to be Collected through Property Tax Bills
GENERAL MANAGER'S RECOMMENDATION:
That the Board adopt Resolution No.4142 to continue water and
sewer availability charges for District customers for Fiscal
Year 2009-2010 to be collected through property tax bills.
COMMITTEE ACTION:
See Attachment A.
PURPOSE:
To present for the Board's consideration the adoption of
Resolution No.4142 to continue water and sewer availability
charges for District customers for Fiscal Year 2009-2010 to be
collected through property tax bills.
ANALYSIS:
State Water Code Section 71630-71637 authorizes the District to
assess such availability charges.The District levies
availability charges each year on property in both developed and
undeveloped areas.In order to place these charges on the tax
role the County of San Diego requires the District to provide a
resolution authorizing the charges.Each year,the District
provides a resolution along with the listing of charges by
parcel.
Current legislation provides that any amount up to $10 per
parcel is for general use and any amount over $10 per parcel is
restricted to be expended in and for that Improvement District.
Accordingly,the District uses amounts over $10 to develop water
and sewer systems within the Improvement District's where the
funds are collected.The funds are used for the expansion,
betterment,or replacement of the water or sewer systems.
In prior years,a separate 218 process was in place to notice
all new customers of the availability charges.A change in
legislation now requires notification to owners only when there
are changes in the amount of the charges.With this new
legislation and as the amounts of the charges are unchanged,no
special 218 notices will be sent.
FISCAL IMPACT:~
The availability charges,as budgeted,will generate
approximately $1.5 million in revenue.
STRATEGIC GOAL:
This revenue source will help the District meet its fiscal
responsibility to its ratepayers.
LEGAL IMPACT:
None .
.~UPtrUSd~
General Manager
Attachments:
A)Committee Action Form
B)Resolution No.4142
ATTACHMENT A
Adopt Resolution No.4142 to Continue Water and Sewer
Availability Charges for District Customers for Fiscal Year
SUBJECTIPROJECT:2009-2010 to be Collected through Property Taxes
COMMITTEE ACTION:
The Finance,Administration
reviewed this item at a meeting
following comments were made:
and Communications Committee
held on June 23,2009 and the
•Staff is presenting Resolution No.4142 for the
approval to continue water and sewer availability
for Fiscal Year 2009-2010 to be collected
property tax bills.
board's
charges
through
•It was
District
charges
charges
indicated that the county requires that the
adopt a resolution in order to authorize the
and place the water and sewer availability
on the tax rolls.
•In past years,the district was requi~ed to notify new
homeowners of the availability assessment,however,new
legislation only requires notification to homeowners when
there is a change in the amounts of the assessments.As
the assessments are unchanged,notices will not be sent
to homeowners.
Upon completion of the discussion the committee supported
staffs'recommendation and presentation to the full board on the
consent calendar.
Y:\Board\CurBdPkg\FINANCE\CommMtgAvailChg070109.doc
Attachment B
RESOLUTION NO.4142
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
OTAY WATER DISTRICT CONTINUING PREVIOUSLY
ESTABLISHED WATER AND SEWER AVAILABILITY
CHARGES FOR FISCAL YEAR 2009-2010;REQUESTING
THE COUNTY TO COLLECT SUCH AVAILABILITY
CHARGES ON THE 2-009-2010 SECURED TAX ROLE AND
TAKING OTHER RELATED ACTIONS
WHEREAS,the Otay Water District (herein "District")is a
member of the San Diego County Water Authority and the
Metropolitan Water District of Southern California and,as a
member,the District is entitled to purchase water for
distribution within the District and water so purchased is
available to property in the District that is also within the San
Diego County Water Authority and the Metropolitan Water District
of Southern California,without further need for annexation to
any agency;and
WHEREAS,Improvement Districts No.14 and 18 and Assessment
District No.4 (Hillsdale)have been formed within the Otay Water
District (herein "District")and sanitary sewers have been
constructed and sewer service is available to land within each of
the said districts;and
WHEREAS,in consideration of the benefit that water
availability confers upon property wi thin the District,and in
further consideration of the need for revenue to pay the cost of
water storage and transmission facilities which directly and
specially benefit property within the District,the District has
previously determined that water availability charges be fixed
and established under applicable provisions of law;and
1
WHEREAS,in consideration of the benefit which sewer
availability confers upon property within Improvement Districts
No.14 and 18 and within Assessment District No.4 (Hillsdale),
and in further consideration of the need to pay the cost of
sanitary sewers which directly and specially benefit those
properties,the District has previously determined that sewer
availability charges be fixed and established for Improvement
Districts No.14 and 18 and Assessment District No.4
(Hillsdale),all as provided under applicable provisions of law;
and
WHEREAS,the District desires to continue the collection of
such water and sewer availability charges without increases or
revisions in methodology or application.
NOW,THEREFORE,the Board of Directors of the Otay Water
District resolves,determines and orders as follows:
1.SCHEDULE OF WATER CHARGES
(A)The water availability charges previously fixed and
established are hereby continued for Fiscal Year 2009-2010 at the
existing rates,as follows:
(1)In Improvement Districts No.5 and La Presa No.1
the charge shall be $10.00 per acre of land and
$10.00 per parcel of land less than one acre.
(2)In Improvement Districts No.2,3,7,9,10,19,
20,22,25 and 27 the charge shall be $30.00 per
acre of land and $10.00 per parcel of land less
than one acre.
2
(3)For land located outside an improvement district
and within one mile of a District water line,the
charge shall be $10.00 per acre of land and $10.00
for each parcel less than one acre.
(4)For land located outside an improvement district
and greater than one mile from District
facilities,the charge shall be $3.00 per acre of
land and $3.00 for each parcel less than one acre.
(B)Modifications The charges provided for in
subparagraphs (1)through (4)In (A)above shall be modified upon
petition by the property owner where the property does not
receive water from the District as follows:
(1)where a parcel of land or a portion thereof is
within an open space easement approved by San
Diego County,the charge for such parcel or
portion thereof shall be fifty'percent (50%)of
the charge determined pursuant to paragraph (A),
provided the owner files with the District proof,
satisfactory to the District,that said parcel of
land or portion thereof is within such a
designated permanent open space area;
(2)where a parcel of land or portion thereof is in an
agricultural reserve under a Land Conservation
Contract with the County of San Diego,pursuant to
the Land Conservation Act of 1965 as amended,the
charge for such parcel shall be $3.00 per acre,
provided the owner files with the District proof,
3
to
(B)The charges provided for in (A)and
upon petition by the property owner,
satisfactory to the District,that said parcel of
land or portion thereof is within such an
agricultural preserve;
(3)where a parcel of land or a portion thereof is
within an area designated as a floodplain by the
County of San Diego,the charge for such a parcel
or portion thereof shall be $3.00 per acre,pro-
vided the owner files with the District proof,
satisfactory to the District,that said parcel of
land or portion thereof is within such designated
floodplain;and
(4)where a parcel of land or portion thereof exceeds
a 30%slope,and where such is not within a legal
subdivision,lot -split or planned residential
development,the charge for the slope portion
shall be $3.00 per acre,or if such a parcel is
less than one acre and more than one-half of the
area exceeds 30%slope,$3.00 for the parcel,
provided the owner files with the District proof,
satisfactory to the District,that said parcel of
land or portion thereof meets or exceeds the
slope.
(C)Exceptions
above shall not apply,
the following:
(1)land located within an area designated as a
floodway by the County of San Diego;
4
(2)land designated as a vernal pool area by a govern-
mental agency authorized to make such a
designation and which designation prohibits use of
such area for any purpose;
(3)land owned by non-profit,tax-exempt conservation
organizations specializing in identifying and
protecting the natural habitat of rare species;or
(4)land that is located within the boundaries of the
Otay Water District but not within the boundaries
of the Metropolitan Water District of Southern
California and the San Diego County Water
Authority.
2.SCHEDULE OF SEWER CHARGES
(A)Sewer
hereby fixed
follows:
standby assessment or availability charges
and established for Fiscal,Year 2009-2010
are
as
(1)In Improvement Districts No.14,18 and Assessment
District No.4 (Hillsdale),the charges shall be
$30.00 per acre of land and $10.00 per parcel of
land less than one acre.The preceding charges
shall not apply,upon petition by the property
owner,to the following:
(a)any portion of a parcel which is undeveloped
and maintained in its natural state within an
Open Space Area as a re-quirement under the
San Diego County General Plan,provided the
owner of such parcel files proof,
5
satisfactory to the District,of such
designed Open Space Area;
(b)any portion of a parcel located within an
area designated by the County of San Diego as
a floodway or floodplain;or
(c)any portion of a parcel of land which exceeds
a slope of 30%and which is not wi thin a
legal subdivision,lot split or planned lot
split or planned residential development.
3.DEFERRALS
(A)Deferral of Charge,Purpose Situations may arise when
an owner of a parcel of land does not use and has no present
intention of using water and/or sewer provided by the District on
a parcel of land,as defined in Section 4.The purpose of this
section is to permit an evaluation by the District,on a case-by-
case basis,of the circumstances which pertain to such situations
to determine whether a deferral of charges should be approved
according to the terms and conditions herein provided.
Any owner of a parcel of land who believes that the amount
of the water and/or sewer availability charges fixed against such
parcel should be deferred may file an application with the
District for deferral of the charge,as follows:
(a)Application The application shall include a
statement describing the circumstances and factual
elements which support the request ~or deferral.
(b)The General Manager shall consider the request
within sixty (60)days after the filing of a
6
completed
deferral
application.If the application
meets the established criteria,
for
the
General Manager may decide whether to approve the
request and order the charge deferred accordingly.
If the request is denied,the applicant shall be
notified in writing stating the reasons for the
denial.
(B)Appeal to Board of Directors If the General Manager
denies a request,the owner may file an appeal with the Board of
Directors within sixty (60)days after such denial.No new
application for deferral need be considered by the General Man-
ager until expiration of twelve (12)months from the date of a
denial,unless differently directed by the Board of Directors.
(C)Deferred Charges on Restricted Parcels,Criteria The
levy of the charge may be deferred annually as to any parcel of
land which meets each of the following criteria~'
(a)The owner of such parcel makes a timely
application requesting deferral of the charge.
(b)The parcel,which is the subject of the request,
will become subj ect to enforceable restrictions
which prohibits the connection to the District
sewer system or use of water on the parcel,except
by means of natural precipitation or runoff;
provided,however,if considered appropriate by
the General Manager,local water may be used for
limited domestic stock watering and irrigation
uses.
7
restrictions
(c)The owner executed a recordable agreement which
includes provisions that:
(1)set forth the enforceable
pertinent to the subject parcel;
(2)the agreement may be terminated upon written
request by the owner and payment of all
deferred water and/or sewer availability
charges/plus interest thereon/compounded
annually/and accruing at the legal rate from
the date such charges would have been
otherwise due and payable;
(3)no water and/or sewer service from the
District shall be provided to such parcel for
a period of ten (10)years after the total
amount due for the charges deferred/plus
annually compounded interesf;is paid In full
to the District /unless a surcharge penalty
as described below is paid to the District
prior to connection of any water and/or sewer
service;
(4)if the surcharge lS not paid/during the ten
(10)year period/while water and/or sewer
service is not available to the subject land/
the owner shall pay all annual water or
availability charges as fixed;and
(5)contains such other provisions considered by
the General Manager to be appropriate.
8
(D)Surcharge Upon termination of the deferral
agreement,an owner may elect to receive water and/or sewer
service prior to the expiration of the ten (10)year penalty
period upon payment of a surcharge.The surcharge shall be
equal to the amount of the annual water and/or sewer
availability charges fixed for the parcel(s)of land in the
year of election to receive water and/or sewer service
multiplied by the number of years remaining of the ten (10)
year penalty period.This surcharge shall also apply if a
property owner develops a parcel that is subject to a
deferral agreement without termination of said agreement.
(E)Enforcement Procedures In order to insure that terms
and conditions of the recordable agreement are being met,the
General Manager shall:
(1)Maintain a record of all parcels approved for
deferral of the water assessment~or availability
charges.
(2)Report to the Board of Directors any instances
where the terms of the agreement are being
violated.
(3)Take such other actions or procedures considered
appropriate.
4.DEFINITION OF PARCEL The term "parcel"as used herein shall
mean a parcel of land as shown on the assessment rolls of the
County Assessor of San Diego County as of March,7009.
5.NOTICE AND REQUEST TO THE BOARD OF SUPERVISORS AND AUDITOR
As provided in Sections 71634 to 71637,on or before the third
9
Monday in August,2009,the Secretary of this District shall
furnish,in writing to the Board of Supervisors of San Diego
County and to the County Auditor,a description of the land
within the District upon which availability charges are to be
levied and collected for Fiscal Year 2009-2010 together with the
amount of the assessments or charges.At the time and In the
manner required by law for the levying of taxes for county
purposes,the Board of Supervisors of San Diego County shall
levy,in addition to taxes it levies,water and/or sewer
availability charges In the amounts fixed by this Resolution for
the respective parcels of land described in Section 1 of this
Resolution.All County officers charged with the duty of
collecting taxes shall collect the charges with the regular
property tax payments in the same form and manner as County taxes
are collected.Such availability charges are a lien on the
property with respect to which they are fixed.~Collection of the
charges may be enforced by the same means as provided for the
enforcement of liens for state and county taxes.
6 .CERTIFICATION TO COUNTY BOARD OF SUPERVISORS The District
certifies that this Resolution complies with the provisions of
Article XIIID of the California Constitution in that the
availability charges are existing charges first set by the Board
of Directors of the District prior to November 6,1996.At the
time the availability charges were initially established,the
District followed the applicable provisions of law then in
effect,and the District has continued to comply with such
provisions,including any requirements for notices or hearings,
10
as from time to time in effect.Therefore r pursuant to Section
71632 and Section 71638 of the California Water Coder as
currently in effect r the District may continue the availability
charges In successive years at the same rate.The District
further certifies that the charge is not increased hereby and the
methodology for the rate is the same as in previous years.The
charge is imposed exclusively to finance the capital costs r
maintenance and operating expenses of the water or sewer system
of the District r as applicable.
7.CERTIFIED COPIES The Secretary of this District shall
deliver certified copies of this Resolution to the Board of
Supervisors and to the Auditor of San Diego County with the list
of charges described in Section 4 above.
8.CORRECTIONS;OTHER ACTIONS The General Manager of the
District is hereby authorized to correct any clerical error made
in any assessment or charge pursuant to this 'Resolution and to
make an appropriate adjustment in any assessment or charge made
in error.Furthermore r the General Manager and the Secretary of
this District are hereby directed to take any further actions and
deliver such documents and certificates as necessary to carry out
the purpose of this Resolution.
PASSED r APPROVED AND ADOPTED by the Board of Directors of
the Otay Water District at a regular meeting duly held this 1st
day of JulYr 2009.
President
11
ATTEST:
Secretary
APPROVED AS TO FORM:
District Counsel
I HEREBY CERTIFY that the foregoing Resolution No.4137 was duly
adopted by the BOARD OF DIRECTORS of the OTAY WATER DISTRICT at a
regular meeting thereof held on the 1st day of July,2009 by the
following vote:
Ayes:
Noes:
Abstain:
Absent:
District Secretary
12
5TAFF REPORT
AGENDA ITEM 7i
TYPE MEETING:Regular Board Meeting
SUBMITTED BY:Joseph ;i1'~chem,
Chief Financial Officer
MEETING DATE:
W.O.lG.F.NO:
July 1,2009
DIV.NO.All
APPROVED BY:
(Chief)
APPROVED BY:
(Asst.GM):
SUBJECT:
German A~ssistant General Manager,Administration and
Finance
Adopt Resolution No.4137 Allowing for Reimbursement of
Certain Expenditures from the Proceeds of the Debt
Obligations of the District Anticipated to be Issued
During 2010
GENERAL MANAGER'S RECOMMENDATION:
That the Board adopt Resolution No.4137 allowing for the
reimbursement of certain expenditures from the proceeds of the
debt obligations of the District anticipated to be issued during
2010 (the "Obligations")
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To present for the Board's consideration the adoption of
Resolution No.4137 declaring the District's intent to reimburse
certain expenditures from the proceeds of the Obligations.
ANALYSIS:
The District anticipates the issuance of the Obligations during
2010 to finance approximately $41 million with issuance costs of
approximately $1.3 million.In any case,the District does not
anticipate a debt issuance larger than $45 million in 2010 to
pay for capital improvement projects over the next two fiscal
years.The Resolution declares the intent of the District to
reimburse itself from the proceeds of the Obligations for any
qualifying expenditures incurred prior to the issuance of the
Obligations.It should be noted that the U.S.Tax Code allows
the District to reimburse itself for any such expenditures
incurred within the 60 days prior to the adoption of the
Resolution.
Between May 2,2009 and the date of issuance of the Obligations,
the District will spend approximately $18 million on capital
improvements that would qualify for payment from proceeds of the
Obligations.The District staff anticipates applying funds from
its General Fund,from its capital reserves,and other legally
available sources to pay for expenditures that become due prior
to the issuance of the Obligations.The Resolution will allow
the District to replenish its General Fund and other capital
reserves.
This reimbursement Resolution also assists the District in
meeting the arbitrage spend-down requirements that maximize
interest earnings on the bond proceeds,which can then be used
by the District as opposed to being reimbursed to the IRS.
Treasury and Internal Revenue Code Regulations require adoption
of the Resolution as an "official action",which then qualifies
the District to reimburse itself upon the issuance of tax exempt
debt.The adoption of the attached Resolution,however,does
not irrevocably bind the District to issue the Obligations.It
merely spells out the District's current intent to do so at some
future date and preserves the District's right to reimburse
itself for qUalifi~tures.
FISCAL IMPACT:~
The potential reimbursement of $18 million in CIP expenditures
will assist the District in maintaining its operating and
capital reserve levels in accordance with the District's Reserve
Policy.
STRATEGIC GOAL:
The District ensures its continued financial health through
long-term financial planning and debt planning.
LEGAL IMPACT:
None.
Attachments:
A)Committee Action Form
B)Resolution No.4137
ATTACHMENT A
Adopt Resolution No.4137 Allowing for Reimbursement of
Certain Expenditures from the Proceeds of the Debt
SUBJECTIPROJECT:Obligations Anticipated to be Issued During 2010
COMMITTEE ACTION:
The Finance,Administration
reviewed this i tem at a meeting
following comments were made:
and Communications Committee
held on June 23,2009 and the
•Staff indicated that by the Board's adoption of
Resolution No.4137,it will qualify the District to
reimburse itself for qualified expenditures on capital
improvements that become due prior to the issuance of the
Obligation Bonds.
•The resolution will also allow the District to meet
arbitrage spend-down requirements.If the District
spends obligation monies within two years,then it is
exempt from reimbursing the IRS for any amount of
interest earned that exceeds interest paid.
•It was noted that the board's adoption of Resolution No.
4137 does not obligate the District to issue debt it just
indicates that the District's current intent is to do so
at a future date and preserves the District's right to
reimburse itself for qualified expenditures.
•The adoption of this resolution is beneficial to the
District and staff recommends adoption of Resolution No.
4137.
Upon completion of the discussion the committee supported
staffs'recommendation and presentation to the full board on the
consent calendar.
Y:\Board\CurBdPkg\FINANCE\CommMtgObligations070109.doc
Attachment B
RESOLUTION NO.4137
RESOLUTION OF THE BOARD OF DIRECTORS OF THE OTAY
WATER DISTRICT,CALIFORNIA,DECLARING ITS
INTENTION TO REIMBURSE EXPENDITURES FROM THE
PROCEEDS OF CERTAIN DEBT OBLIGATIONS TO BE ISSUED
WHEREAS,the Otay Water District (the "District")desires
to finance the construction and acquisition of the public
facilities that constitute the Project (as defined below);and
WHEREAS,the District reasonably expects,
hereof,to finance expenditures relating to
authorizing the sale and delivery of one or
Obligations (as defined below);and
as of the date
the Project by
more series of
WHEREAS,United States Income Tax Regulations section 1.150-
2 provides generally that proceeds of tax-exempt debt used to
reimburse expenditures paid prior to the date of issuance of such
debt are treated as expended only if certain procedures are
followed,one of which is a requirement that (with certain
exceptions),prior to the payment of any such expenditures,the
issuer declares an intention to reimburse such expenditure;and
WHEREAS,the District reasonably expects
funds in connection with the Proj ect prior to
debt for such purpose;and
to
the
expend some
issuance of
WHEREAS,the District reasonably expects,as of the date
hereof,to reimburse such expenditures by alloc'ating a portion of
the proceeds of the Obligations to the reimbursement of such
expenditures;and
WHEREAS,it is in the public interest and for the public
benefit that the District declares its official intent to
reimburse the expenditures referenced herein.
NOW,THEREFORE,BE IT RESOLVED by the BOARD OF DIRECTORS of the
OTAY WATER DISTRICT as follows:
Section 1.The District intends to issue one or more series
of obligations (the "Obligations I I)the proceeds of which will
be used for the acquisition,construction,repair,improvement,
delivery,design,installation,furnishing and equipping of
certain capital facilities of the District I s water system (the
"Proj ect I I ) •
Section 2.The District hereby declares that it reasonably
expects to (i)pay certain costs of the Project prior to the date
of issuance of the Obligations;and (ii)use a portion of the
proceeds of the Obligations for reimbursement of expenditures for
the Project that are paid prior to the issuance of the
Obligations.
Section 3.The aggregate maximum principal amount of the
Obligations to be issued is expected not to exceed $45,000,000.
Section 4.In
proceeds from the
costs and expenses
and paying certain
addition to reimbursing the District,the
Obligations are anticipated to be used for
related to the Project,funding a reserve fund
costs of issuance related thereto.
Section 5.The reimbursement allocation to be made with
respect to an expenditure will occur not later than eighteen (18)
months after the later of (i)the date on which the expenditure
is paid,or (ii)the date on which the Proj ect is placed in
service,but in no event more than three years after the
expenditure is paid.
Section 6.This Resolution expresses the District's
expectations as of this date with respect to the financing of the
construction and acquisition of the Proj ect.Future events or
extraordinary circumstances beyond the control of the District
may result in the Project being financed in a manner other than
as described in this Resolution,and nothing contained herein
constitutes an irrevocable commitment by the District to issue
the Obligations.
Section 7.All actions heretofore taken by the officers,or
their respective designees,employees and agents of the Board of
Directors of the District in connection with the financing of the
Project are hereby ratified and confirmed.
Section 8.This Resolution shall take effect immediately
upon its adoption.
Section 9.The District Secretary shall certify to the
adoption of this Resolution.
APPROVED AND ADOPTED this 1 st day of July,2009.
Ayes:
Noes:
Abstain:
Absent:
President
ATTEST:
District Secretary
APPROVED AS TO FORM:
District Counsel
I HEREBY CERTIFY that the foregoing Resolution No.4137 was duly
adopted by the BOARD OF DIRECTORS of the OTAY WATER DISTRICT at a
regular meeting thereof held on the 1st day of July,2009 by the
following vote:
Ayes:
Noes:
Abstain:
Absent:
District Secretary
AGENDA ITEM 7j
STAFF REPORT
Joseph Beac Chief Financial Officer
G~rman ~ssistantGeneral Manager,Administration and
Flnance
TYPE MEETING:
SUBMITTED BY:
APPROVED BY:
(Chief)
APPROVED BY:
(Asst.GM):
Regular Board
Ja~~uda£;l~;;~;~~ceManager
MEETING DATE:
W.O.lG.F.NO:
July I,2009
DIV.NO.All
SUBJECT:Negotiate a Contract with Harrell &Company Advisors,LLC to
Assist with a Debt Issuance and Potential Refinancing
GENERAL MANAGER'S RECOMMENDATION:
That the Board authorize the General Manager to negotiate a
contract not to exceed $81,000 with Harrell &Company Advisors,
to serve as the Financial Advisor for a debt issuance of
approximately $41 million in Certificates of Participation
(COPS),and the potential refinancing of the ID 27 General
Obligation Bonds of approximately $9 million.
COMMITTEE ACTION:
See Attachment A.
BACKGROUND:
As a part of the FY 2010 budget process,staff completed an
update of the District's long-range rate model and six-year
Capital Improvement Program (CIP)that was reviewed and approved
by the Board on May 21,2009.While the rate model shows that
1/2 of the planned CIP is supported by reserves and developer
fees,the remaining funding is planned to come from separate
debt issuances in 2010,2012 and 2014.The first debt issuance
is currently planned to consist of Certificates of Participation
(COPS)in an aggregate amount of approximately $41 million,to
be completed in Spring 2010.The exact dollar amount will be
determined as we get closer to the issue date,based on the
timing and progress of the specific CIP projects that these bond
funds will suppqrt over the next two years.
Additionally,based on current market interest rates available
in Spring 2010,we may also attempt to refinance the outstanding
10 27 General Obligation Bonds if it is possible to show a net
savings over and above the threshold amount defined in the
District's Debt Policy.
The hiring of a Financial Advisor will facilitate this debt
issuance and refinancing by providing the technical industry
expertise necessary to assist in a review and possible upgrade
of the District's overall bond rating by the industry rating
agencies,and the completion of all report filings in accordance
with California State and US Securities and Exchange Commission
regulations.
The role of a Financial Advisor in support of a debt issuance is
to assist the District's financial management staff in planning
and completing the following actions:
•Update the District's public credit ratings with the rating
agencies (currently AA with Standard &Poor's and AA-with
Fi tch).
•Develop a financing plan and schedule.
•Assist in the selection and formation of a financing team
including,as necessary,bond counsel,disclosure counsel,
bond insurance company,underwriter,trustee,and other
professionals as necessary.
•Prepare and coordinate the preparation of t,he Official
Statement and disclosure documents.
•Prepare credit profiles and presentations,with staff
participation,to bond insurance companies and/or rating
agencies.
•Assist in negotiations with bond insurers and/or letter of
credit providers.
•Manage a competitive or negotiated sale process.
ANALYSIS:
Staff has solicited proposals for the services of a Financial
Advisor.Requests for Proposal (RFP)were sent to ten Financial
Advisors who expressed interest in working with the District.
The requests were emailed on May 28,2009,with a due date of
June 10,2009.Three proposals were received and these were
evaluated based on the criteria published in the request.
1.Bartle Wells Associates*
2.Fieldman,Rolapp &Associates
3.Harrell &Company Advisors,LLC*
$145,000
$85,500
$81,000
FISCAL IMPACT:
*Bartle Wells Associates and Harrell &Company Advisors,LLC
include costs for preparation of the Official Statement while
Fieldman,Rolapp &Associates does not.Also,Harrell &Company
Advisors,LLC is the only proposal that put a maximum on the
out-of-pocket expenses of $3,000 which is included in the
pricing above.
Staff believes that Harrell &Company Advisors is the best
choice and the most qualified respondent based on the following
additional factors:1)overall knowledge and experience;2)
response to the requested services;3)detailed familiarity and
prior consulting contract work experience with the District;4)
recent similar financial advisor work with the City of Chula
Vista;and 5)highly favorable responses to reference checks.
In 2006,the District contracted Harrell &Company to assist in
preparing a Financing Plan and to act as Financial Advisor for
the successful issue of the District's 2007 COPS.The Financing
Plan focuses on the District's debt financings,both existing
and future.In order to evaluate the future financing needs of
the District,numerous factors were considered which include:
reserve levels,operating income,grants,bond ~ovenants,credit
ratings,and the CIP Budget.This information was used to
develop a model identifying the debt requirements for the next
six years.Additionally,Harrell &Company has recent similar
experience in securing utility financing for the County of Santa
Cruz,CA;the Redevelopment Agency of the City of Chula Vista,
CA;and the City of Palm Springs,CA.
Harrell &Company has proposed a not-to-exceed price for
District financial advisor services.Staff recommends that the
Board supports the recommendation to authorize the General
Manager to negotiate and execute a contract with Harrell &
Company Advisors,LLC for a price not to exceed $81,000 .
./~
The debt issuance will generate approximately $41 million in
funds necessary to continue progress for the next two years on
the District's Capital Improvement Plan (CIP).Also,if
financial conditions are favorable,refinancing the 10 27
General Obligation Bonds will result in a net saving of interest
expense over the remaining life of the bonds.The not-to-exceed
cost of this Financial Advisor ($81,000)will only be realized
as the debt issuance and refinancing are realized.All costs
will be paid from the proceeds of the debt obligations.
STRATEGIC GOAL:
To raise funds necessary to complete the District's projected
CIP projects over the next two years.
LEGAL IMPACT:
None.
General Manager
Attachments:
A:Committee Action Form
I
I[
ATTACHMENT A
Negotiate a Contract with Harrell &Company Advisors,LLC
SUBJECTIPROJECT:to Assist with a Potential Debt Issuance and Refinancing
•As planned in the Fiscal Year 2010 budget,the District
intends to issue debt (Certificates of Deposits)in
February or March 2010 to finance specific,qualified CIP
projects.Also,based on current market conditions,
staff may also attempt to refinance the outstanding 10 27
Gene'ral Obligation bonds if the interest rates in the
Spr~ng of 2010 are favorable.
COMMITTEE ACTION:
The Finance,Administration
reviewed this item at a meeting
following comments were made:
and Communications Committee
held on June 23,2009 and the
•Staff is recommending
Financial Consultant to
refinancing.
that the District retain an
facilitate the debt issuance and
•Staff forwarded an RFP request to teri (10)Financial
Advisors and received three (3)proposals.Staff
reviewed the proposals and based on knowledge and
experience,response to requested services,familiarity
with District and very positive references,staff
recommends awarding the Financial Advisor contract to
Harrell &Company Advisors,LLC.Harrell &Company
Advisors,LLC is also the lowest bidder.
•Staff indicated that Harrell &Company Advisors,LLC has
also done good work for the District in the past.
•It was indicated that the District may not issue the full
$41 million if it is felt that the qualified CIP projects
cannot be completed within two (2)years.
•The committee inquired if the the District would still
pay the full $81,000 on the Financial Advisor contract if
it does not issue the full $41 million.Staff indicated
that the District would not and the fee would be based on
the total debt issued.The committee requested that
Y:\Board\CurBdPkg\FINANCE\CommMtgFinAdvisor070109.doc
staff include what the fee would be at different debt
issuance levels.Staff created a table which is attached
to these notes.
Upon completion of the discussion the committee supported
staffs'recommendation and presentation to the full board on the
consent calendar.
HARRELL &CO.-PRICING
COPS GO Bonds Official Statement Expenses Total
$30 million -$33 million 40,000 18,000 10,000 3,000 $71,000
$33 million -$36 million 43,000 18,000 10,000 3,000 $74,000
$36 million -$39 million 46,000 18,000 10,000 3,000 $77,000
$39 million -$42 million 48,000 18,000 10,000 3,000 $79,000
$42 million -$45 million 50,000 18,000 10,000 3,000 $81,000
Over $45 million 60,000 18,000 10,000 3,000 $91,000
AGENDA ITEM 7k
TYPE Regular Board
MEETING:
SUBMITTED BY:Mark Watton,
General Manager
APPROVED BY:
(Chief)
APPROVED BY:
(Ass!.GM):
STAFF REPORT
MEETING DATE:
W.O.lG.F.NO:
July 1,2009
DIV.NO.
All
SUBJECT:REJECTION OF JOEL O.ANINIPOK CLAIM
GENERAL MANAGER'S RECOMMENDATION:
That the Board reject the claim submitted June 9,2009,by Mr.
Joel o.Aninipok,for $1,050 for medical and lost wages related
to an accident with a District vehicle on April 17,2009.
COMMITTEE ACTION:
Please see Attachment "An.
PURPOSE:
To recommend to the Board to reject a claim by Mr.Joel O.
Aninipok related to expenses from an accident with a District
vehicle driven by a District employee on April 17,2009.
ANALYSIS:
On April 17,2009,Mr.Aninipok's vehicle was hit by a District
vehicle driven by Patricia Moss,Customer Service Field
Representative.Ms.Moss was just pulling away from the curb
when her vehicle came in contact with Mr.Aninipok's Chevy
Suburban.Ms.Moss had looked over her left shoulder,had seen
the Suburban and thought it had already passed.Ms.Moss'
vehicle made contact as she started to move.
Expenses for repairs to Mr.Aninipok's vehicle in the amount of
$2,022.25 has been paid by the District's insurance carrier,
Special District's Risk Management Authority (SDRMA).There is a
$1,000 deductible for Automobile Liability.The District
vehicle damages were repaired for $383.84.
Mr.Aninipok has filed a claim for medical expenses in the
amount of $450 and for lost wages in the amount of $600,for a
total of $1,050.Based on SDRMA's investigation and review of
documents submitted by Mr.Aninipok,Ms.Karen Lafferty,Senior
Claims Examiner,recommends the District reject Mr.Aninipok's
claim.
If Mr.Aninipok provides sufficient documentation to support his
additional claim for medical and lost wages,SDRMA will
reconsider his claim.
FISCAL IMPACT:
None at this time.
STRATEGIC GOAL:
This item supports the District's strategy of:
•Ensure Full Cost Recovery
LEGAL IMPACT:
None.
Attachments:Attachment "A"-Committee Action Report
Attachment "B"-Incident/Accident Investigation
Report
Attachment "C"-Claim Against Otay Water
District
Attachment "D"-Copy of Estimate for Repairs
Attachment "E"-Letter from SDRMA providing
status of claim
ATTACHMENT A
SUBJECT/PROJECT:REJECTION OF JOEL O.ANINIPOK CLAIM
COMMITTEE ACTION:
The Finance,Administration
reviewed this item at a meeting
following comments were made:
and Communications Committee
held on June 23,2009 and the
•On April
District
expenses
insurance
Authority
17,2009,Mr.Aninipok's vehicle was hit by a
vehicle.His vehicle was repaired and the
for the repair was paid by the District's
carrier,Special District's Risk Management
(SDRMA),in the amount of $2,022.25.
•Mr.Aninipok has filed a claim for medical expenses and
lost wages totaling $1,050.Mr.Aninipok has been
communicating with SDRMA directly and',he has not been
able to provide sufficient documentation to support his
claim.
•SDRMA is recommending that the
Aninipok's claim.If he is able
back-up then SDRMA will reconsider.
District reject Mr.
to provide sufficient
•It was noted that the District has a $1000 deductible for
Automobile Liability and that SDRMA covers liability for
medical expenses and lost wages.
Upon completion of the discussion the committee supported
staffs'recommendation and presentation to the full board on the
consent calendar.
ATTACHMENT B
Incident I Accident Investigation Report
Report by:Ted Cudal,CSP,CHMM
Safety and Security Administrator
Date:April 20,2009
Introduction
An incident is any unplanned event that is predictable and results in personal injury or in property
damage.All incidents are preventable.
An accident is any event that is unpredictable and may cause personal injury or property damage that
could be considered natural events like:unforeseen equipment failure,landslides,earthquakes,or
"Acts of God."Most accidents involving natural events may not be preventable.
Investigations determine how and why either of these events occurred.The purpose of the
investigation is to prevent future incidents.
Background
On Friday,April 17,2009 Patricia Moss,Customer Service Field Representative I,hit a Chevy
Suburban,owned by Mr.Joel Aninipok located on the corner of 1998 Moss Landing,Chula Vista,CA
91913.The incident occurred while pulling out vehicle #130 Ford Ranger from the curb.The incident
was reported immediately to Allan Raymundo,Lead Customer Service Field Representative;Ted
Cudal,Safety and Security Administrator;and Elaine Henderson,Manager,Customer Service.
(Incident Report dated:April 17,2009)
Accounts of the Incident
The attached incident statement(s)and vehicle incident report indicate:
1)Property damage is estimated at $2,022.25 for Mr.Aninipok's vehicle and $383.84 for District
vehicle #130.(See Attached Estimates)
2)The incident involved the driving from a parked position onto a traffic lal1,e (by a corner and curb),
from a Ford Ranger (#130);during which the vehicle #130 struck Mr.Aninipok's vehicle.
3)The driver reported the incident immediately to her supervisor.
4)The employee drug screening results taken on April 17,2009.Results were negative.
Attachments:1)Driver's Report ofIncident
2)Incident pictures
Root Cause Analysis
The primary cause of this incident was the driver misjudging that the passing vehicle had cleared her
truck prior to pulling into the traffic lane.
A review of training record indicates that he successfully completed the following online driver safety
courses'
Moss,Patricia Fleet Program Safe Backing 06/05/2008 80%
Moss,Patricia Fleet Program Driver Safety Orientation 05/06/2008 90%
Moss,Patricia Defensive Driving Training -Cuyamaca 02/22/2007 Participant
Moss,Patricia Safety Stand down -Driving Safety 12/07/2006 Participant
The primary root cause:an unsafe act bythe driver due to inattention.
Recommendations
Have Patricia Moss present to the Customer Service Department a "Driver Safety /Driving Awareness"
topic during a bi-weekly Tailgate and complete Fleet Driver Safety training courses.
Page 1of 5
I
I,.·."rIi~:
I
Conclusion
This incident was preventable.The implementation of the recommendations should assist in preventing
future re-occurrences.
Follow-up Actions
1.The Safety and Security Administrator will review and update the Driver Safety training and
Fleet Accident Reporting Procedure.(Due by:April 30,2009)
2.Lessons learned from this incident will be disseminated at the next District Safety Committee
meeting.(Due next quarterly Meeting:June 30,2009)
3.The Customer Service Department will assign the required Online Fleet Driver Safety Courses
to be completed within a 10 month period (Assigned to the driver before:May 31,2009).
4.The Customer Service Department will have Patricia Moss conduct a "Driver Safety I Driving
Awareness"training and record the training event (Submit to the Safety and Security
Administrator by:May 15,2009)
5.The Customer Service Department will recommend any other corrective measures.
C><7~~
Ted Cudal,CSP,CHMM
Safety and Security Administrator
Page 2 of 5
PICTURES:
Page 3 of 5
Page 4 of5
Page 5 of5
Date of Incident:o4'{l<1!Timeofincident:()800 ~PPU)(
Location of Incident:rqg g MDSS;LA-Nb/N 4J
.,-DRIVER'S REPORT OF INCIDENT
(Immediately report this incident to your Supervisor)
"
.'.•••.1.'.'..",:~'j
!I:
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DRainRoadConditions:~Dry .0 Wet D Dirt 0 Other Weather:~Clear 0 Cloudy D Fog
Direction ofTravel of District Vehicle:NOR..TH-Speed:a /mph r4Pf~)C
Direction of Travel of Other Vehicle:~_12TH---,,--,,--,--_~_Speed tD mph *PPtlAX'
Police Report Taken?¥e&~oliCY Agency:_..:....M=o"'-'Al~·r;-Report/Badge #:_
DISTRICT VEHICLE (VEHICLE #1)IYe~r~MakeED&D..Model RA~&~12 Unit#:laDPlate#:IOQ,11 VIN #:IFTYRJLJ.u.L/IP,4~S33.0
Driver:]ATltlt-lA:R.~DSS.DOB:O/-Df·,Qb0 CDL#:C)J8f;b'l33 (J/'!6 f¥.(J
Damage to vehiCle:CD Vt2.\VEg S lDE:]UMY£\?'I L1G:>I.-\T -.sQ'RA'f'(~;;j
Destination prior to accident:1/A't>"Dt}-.\.&=t\v·a
Passengers:-0 -UONE ,.~_
VEHICLE #2
Year ~MakeCl+eV'!Model ~UEl.ilffif'rN.Plate#:{gfHL("O~VIN #:L£;N.fKlt,3'b ClJd-.lq \gtf _
Driver::roEL AN.IMt'"\'Q \<...DaB:0 \.09 -19(,,'1 CDL #:-,-"f±...J4~~~T:....4:~d-~4:.....-_
Driver Address:5'8 tv\055 LA N.b rt'lG:>Driver'Phon.~:"l"l .4/0 .~<"6;;>b
Damage to Vehicl .AS'SQ.,\ooR -1=lZotJT "R-EAKi·l2.l:X>Drz.....~
Destination p~ioMo accident:UIJ l:::ROW .
Passengers:\In:£-Vlkltl\V\~tJlMlltt ~.{,E.,L}-NJ;..l\PO g~C~tA NlbliV()~qft!~It 7J'NII,t1t'Ok:~~
rnsurancecompany:.STA-TE.'FA'RM.Policy#:130=j,.dO "'A\<O-..£"SB
Owner Name:'JoEL AN.lN.\\'t>l(,Owner Address:lct51>Mess lA-Nblf..lCr:>kd9,4-10 -g8dS-
VEHICLE #3 No N.£"
Year __Make Model Plate #:VIN #:_
Driver:_--..;::::::..."""""='"DOB:COL #:_
Driver Address:-----;:::::",.,.00::::::::-----------Driver Phone:_
Damage to Vehicle:-=-......",,........---:-_
Destination prior to accident ::::"",...=---
Passengers:.~:___-_
Insurance Company:Policy #:__---::::......"",........-_
Owner Name:Owner Address:
BE SURE TO TAKE PHOT~O-=G-=Rc-Ap=-:H--:-.S:'7I-------------=""'"---
OTHER PROPERTY DAMAGE(S):ND
INJURED PERSONS:
Name and Address:o Fatality o Driver o In Your Vehicle D BicyclistoInjuryDPassengerDInOtherVehicleDPedestrian
Name and Address:
D Injury D Fatality o Driver o In Your Vehicle o Bicyclist
D Passenger D In Other Vehicle o Pedestrian
Name and Address:D Fatality o Driver o In Your Vehicle o BicyclistoInjuryDPassengeroInOtherVehicleDPedestrian
NARRATIVE REPORT:Briefly describe the accident:Add pertinent information not addressed above:
StE A1T~b~_
o Your Vehicle
o Other Vehicle(s}
~
o
Pedestrian
Stop Sign
V Yield Sign
[]Signal
CJLo Bicycle
April 17,2009
On Friday,April 17,2009,at approximately 0800,I was reading route 1302.I parked my Otay
vehicle #130 facing East,on the Southside ofHoney lake and noticed the "No Parking"sign.
At this time,I turned my vehicle around to Moss Landing.There were no parking spaces available
due to trash containers and vehicles parked on street in the early AM hours.
I Went South on Moss Landing,to the end ofcui de sac,turned around heading North and parked
my vehicle in the only open spot at 1998 Moss Landing.
I proceeded to read the meters on Moss Landing.Once finished reading,I got into my vehicle,
placed my handheld on the seat,put the keys into the ignition,turned on vehicle,and looked over my
left shoulder to see ifany vehicles were coming.
No other vehicles were coming at the time I looked.One had just passed me.I thought that vehicle
was already gone.
As I was turning my head back,releasing offthe brake,the black SUV was in front ofmy vehicle.I
made contact with the SUV just as I started to move.
I immediately stopped.The owner ofthe SUV got out ofhis vehicle.
I backed up slightlybecause of the location ofboth vehicles on the main comerofHoney Lake and
Moss Landing.This is the only entrance for residents to enter and exit.This is a narrow street.
I thought the SUV owner was going to move his vehicle.He went back toward t1.le driver's side,but
did not move his vehicle.Went to get insurance information.
I got out ofmy vehicle.Only statements made by myselfwere,"I'm Sorry",and "When It Rains it
pours."I immediately called my Supervisor Alan Raymundo at approximately 0802 and notified
him I was in an accident.At this time,I began to fill out my Otay Accident Report,Exchanged
information with driver ofother vehicle,and took pictures.
As I was taken pictures,I realized there were other passengers inside the SUV,one adult and three
children,ages 09,08 and 02 years.The wife stayed inside the vehicle while we were exchanging
information and while I was taken pictures.
Alan Raymundo and Al Vite1a arrived at accident scene and assisted.
Mr.Aninipok requested that we cal1 Chula Vista Police Department (CVPD).Al Vitela made the
phone call to CVPD.It was told to Al Vitela that CVPD would not come out and to ~xchange
information.Al Vitela than notified Mr.Aninipok that CVPD was not coming.
Approximately thirty minutes after accident,Mrs.Aninipok and children got out ofthe SUY and
walked south toward their home.A few minutes later Mrs.Aninipok returned with a white SUV
Escalade pickup and parked on Honey Lake.
Mr,Aninipok was talking on his cell phone,handed his wife a car seat.I then motioned to Mr.
Aninipok ifhe needed help with anything;he motioned to me,no.
r then went back by my vehicle to wait for safety officer,Ted Cudal and Elaine Henderson to arrive.
Mr.Aninipok finished with his phone business and asked ifthere was anything else.I asked Mr.
Aninipok for his birth date for the Otay incident report and Al Vitela got a statement from Mr.
Aninipok.
Mr.Aninipok then turned his vehicle around,headed South toward his house and parked the vehicle.
Ted Cudal arrived at accident scene.Looked at Otay vehicle,asked me what happened,asked about
injuries,damages,and ifpictures were taken.Ted Cudal talked with Alan Raymundo,Al Vitela
and went to see the other vehicle at 1958 Moss Landing.The vehicle was not visible,parked inside
the garage.
Elaine Henderson arrived at accident scene,looked at Otay vehicle,and asked what happened,talked
with Alan Raymundo and instructed me to come back to Otay District finish up accident report and
other requirements.
I arrived at Otay Water Distrct to complete all necessary paperwork.
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Page 2 of2
4/18/2009
Date:04117/2009
Location:1900 Moss Landing
Chula Vista,Ca.
On April 17,2009,at approximately 9:12,I spoke to the driver ofthe other vehicle,identified as Joel
Aninipok,in regards to the traffic accident.
Aninipok essentially stated the following:
I was driving NIB (in the 1900 block)Moss Landing.I saw her,(referring to Patricia Moss)
sitting inthe truck.I started to pass her making a right turn onto Honey Lake,when we crashed into each
other.
There was a black car parked right across the street from her facing southbound on Moss
Landing,as I made my turn.
I have spoken to the city ofChula Vista and the Homeowners association about painting these
curbs red,so nobody would be will park there.(Referring to where Moss and the black vehicle had
parked.)I always make wide turns when cars are parked in those spaces.
The black vehicle that Aninipok wac:;referring to,was no longer parked on the street.The vehicle was
now parked in the driveway located at 1995 Moss Landing.The vehiclewas a Black Honda Civic,
California license plate of5WRM482.;
~~
Albert Vitela
Ted Cudal
From:Doug Rahders
Sent:Wednesday,April 22,2009 9:55 AM
To:Ted Cudal
Cc:Jerry Munoz
Subject:Estimates
Gentlemen.
Unit 159,lower right fender,$375.00
Unit 130,bumper,$233.84,paint to match.
Paint .l150.00
$383.84
Shop labor,1 hour to install
Unit 184,bumper,$343.75,paint to match.
Grill,$272.10
Paint $150.00
$765.85
Shop labor,2.5 hours to install
Unit 156,mirror,78.95
Shop labor to install,1 hour
Also,could I get copies of the accident reports?
Doug Rahders
Otay Water District
Fleet Maintenance Supervisor
Phone:619-670-2264
FAX:619-670-5309
4/22/2009
Page 1 of 1
Date:April 17,2009
Location:1900 block Moss Landing
Chula Vista,Ca.
The damage to the SUV was located on the passenger side door.Measured from the ground up
the damaged began at approximately 14 inches up to the highest point of31 Y2 inches.The
widest point ofdamage measured approximately 4 feet 9 inches in length.
The damage to the Otay Water District truck was located on the front left headlight section ofthe
vehicle.Measured from the ground up the damaged began at approximately 15 inches to the
highest point ofapproximately 29 Y2 inches.The widest point ofdamage measured
approximately 15 inches in length.
~_..~.~
Albert Vitela
1.Name of Claimant(s):
CLAIM AGAINST
GTAY WATER DISTRICT
JOeL-0 !}-llN\fO~
ATTACHMENT C
JUN 092009
AddressofClaimant(s):(q')~HO~SLl1JOJ}Je,)ctJe.
_c._v_"_Cf_e,_14_'?__Phone No.U\C1 410 ft9"'~
2.Address to which claimant(s)desire(s)notice to be sent (if other than abpve):
3.Occurrence or transaction which gives rise to claim:
a)Date:Time:-,.:'5"*1-1
b)Place:lWrlNc-(2.Of f"'IOSS tj.-/JI)'N~I\~,ANt)",pey~
c)Specify the particular act or omission you claim caused the injury or
damage.Include a statement of why you feel the District or its employees
were at fault.
J'tw W!f f,k@.1'-O~1Vtt o~ut Wf'f I f~e:O\$>tJ{"l-(X)~
0Jt1'2.~It.\,fff '1ttf)(,{u>'fl2.~O J'~~~rfJfb
M'i v~lcw
4.General description of injury,damage or loss (so far as known as of the date of
this claim):
NO r~t2(e s.SLAST D6Cm25 U\)\,F0I2
yPfYSl CM-e-"c jd-1..S C>~,CJH-{LO~.A-N I)uJO~
t,o?e
5.Name(s)of any District employee(s)causing injury,damage or loss,if known:
p~..\(l-\ClA-1-AOSC;~rr)\
1~!
I!I
6,a)Description of any property damaged:
f(2()lJr ftlTlf yt;S~~~~r<.-FfO~~-re ~~~tO
~fl1rE P~~lJqe]e.(X)OlZ
b)Name of any person(s)injured and description of personal injury:
jDtt.0 h-£l J~,pcJ((J?+ftte12 H.AI2.:fltl-c~MJ)tJ \PO\C [6-10 n+ce )
..:!Ct"\..-e.N--lINI f()K(~tJ c..)~'""f.t.f'141~lpot(H~,A.Po .Af..{'tJJr~/C
'Ie V)Y ()ID "Z y~fl.oUO
7.Amount claimed if less than $10,000.Be sure to attach invoices or estimates
to verify amount of property damage or statement from doctor or hospital
for personal injury.Ifthe amount is more than $10,000,indicate whether juris-
diction would rest in Municipal or Superior Court _
9.Any additional information that might be helpful in considering this claim:
WOl1f(\..0%"_ll"Pk'fS@.1150.(()-;:.$&00.
8.Name,address and telephone number of witness(es)to the incident:
I have read the statements made in the above claim and I know the same to be true of
my own knowledge,except as to those matters stated upon information or belief,and as
to such matters I believe that same to be true.!I certify under penalty of perjury that the
foregoing is true and correct.
Dated:(p..,1.....~
'mant or Authorized Representative
Doctor Trigi Castaneda Sillas
IMas VIdal
POR:'
Joel Anlpok II
1958 Moss landing
Chula Vista CA 919~3
EEUA I
p.3
Factura
FACl1JRA #7354
+016194108825
DESCRIPTION Total .,....-.,--"-~
7 Mayo 2009 Examt n Annual por:.-
Marta Anipok 1 Yo 50.00DLS 150.00 DLSCiria}nipok 11<50.00 DLS
Joel Anipok 1 x 50.00Dl5
I
II13Mayo2009GenlralreVISiOjde salud par:
Marta Anlpok 1 x 50.00DLS 150.00 DLSCiriaInipok1lC50.00DLS
Joel Apipok 1><50.00 DLS
,
20 Mayo 2009 Siga 1'Isita por:
Marta Anlpok lx 50.00 DLS 150.00 DLSClrlanlpoklx50.00 DLS I
Joel ~nlpok.1 x 50.00 DLS
!
;
TOTAL 450.00DLS
I I
iGraciasPOT SU paf/"0cinio!
,
':'.;...............:.,:·:t··.~i;~;;FlrJIN~iG
REGULAR
.TCTAL EARNINGS
11.~i£Jt~r.r~"f50i:f.60....-"
,1500.00 10500.00 .
.{·;~:~i:>~;;.~.;"1~..;-f.~!~-i-:,~'~~:·4r.of!J~:~·~('{':i5'·,: .J'i:M'MiivI'N'[i~'SERVicES"J"NC"
12356 MCtvERS COURT DOOR 7 '
POWAV.CA 92064
PAY PERlaCHEel<DATE
:~.:=
M04,
M04
.·:rt"J~"rl~~,soc SECMEOlc:AREFEDERAL
CAOBl
....
'.'..-
:-,."
TOTAL ~r1HHOLOINGS 1070.62
JOEL 0 ANINIPOK1958MOSSLANDINB AVECHULAVISTACA91913
S5~D03 DEPT#COOI00
,P8yrofl_NET PAY 1312.14
.'
.91129.3B
ATTACHMENT 0
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Fiicsimila Covet Sneet
Caratul~detilcsimil
CaJntid~alB-iJsiness n
GllntitiellcicJ Emprasarial r
StirtaFarm®
Providing InEurallce and fin~nci815"rvic8s
Su Compaiiia deSegurosyS6fVicios ,::;nanci~m~
Home Office.Bloom;nlltoi],IfIjnoi~timo
Oncina Centrale,Bloomington,Illinois
~/}.reN
To IA
G13/Qjl--__
D.rre;Fech.
Ollica/AddressI OiicinalDira eejon
Policy numb.r/NumnlQ de poHleClaimnumbar/Nlimero de reelimo'Insured I AseQurado(iii
----..,.-------'------,,>-9tf>-d/~'-}.1I Ul------=-~-~__-
Telephone numbp.rI J\((lmero d.talMoM Fax numher /Numena de foX Toni page~/Centidad da pdglnBS
doe\i\Nl'W:pQ'K
,1.-.
..1.
Motice:C.nfidenti.l Busin=The intolmation contained in lttis tao.siolile me..aga
end any'aueohments contains conlliafltia I·
bu:sinp.ss material intended tor the sole usa of
rna individuallsl n'amed above.II you are not
an Intended bU&ine5R recipientlizted above,Dr
an emplo¥ee or agant of such recipient who js
responsible tor delivering this malerial TOihem,
you ere hereby notified lIial any dfsclosllre,
duplication,distribution,or otr.er use of this
informarion,or Ihe taking of any •ction In
reUant:B Of)ihe contenls of this transmission,
without the exprllSS written consent ot Sta Ie
Farm®,is STRICTlY PfloHIBITED.If vou have
receivedthistransmission fo elTtlr,pia ....notify
the sender immeriiate/y !Jy telephone,50 the
return of lhi.1 marenal cen be iJfranged al no
c~IO yOll,
Avisn:CD~tldencj<l1 de fa E.'1Ipre.a l.B informacidn qua se encuentre en el mensaie .
de eslo far.shnil y cualquiar documRll1o
adjuntn contiuli'e'molorjal confidenciaJ de la
emprnsa para usa axclusivo de la(sl parsona(s)
nombr,da(s)anleriormeme.SI uned no es al
destinatario mencionodo anteriormentfl,0 un
emplaado a agenle de dlchlidestinalarioQueSAa
raspons.!>le de entTegar este material al mlsmo,
par la present!so Ie oolltica que cual~UrBr
dlvulQacllio,duplicaclOn,distribuci6n.u elro
usa de esta into~maoilin.0 cualquier rnedlda
9ue sa tome basada en el contenido de 9Sla
trallslnisiiln,!lin el 8)'Rreso con.sentimientn ~or
sscrito de $lataFAnnli\est~ESTRICTAMWTE
PAOHJ8IDA.SI usted recibiD el;(B transmisi6n
por equiyocaci6n.'por IlI1/(Jr notifiqueoas'"".
inmedietameme partalMnno para que podamos
haeer los arraglns necesarlos para que nos
daVtlBlva e,~Ip.material sin costa aIguno parA
uStad.
Auto C;laim Cen1ral
From I Da
PO Box25002,Bak&rsfillld,CA 93390:.s002
OfflcelAddressilocalion I OHcina/Direccion/lunar
(8B8)663,1003
T~lephom>,numb,~Numero dB ie/Mono
{BBB)663-1004
Fax number (Num&ro de tax
l!liHiSaO ••9 P;int.d io U.S_~,R.."12·'J3·10D4
State Farm Insurance Companies
June 3,2009
Claim:GC3748
Sdrma Claim GC3748
:1-112 I St #300
Sacramento,CA 95814
~VU~I uvu
"ATI 'AIIIIM.
A
IN'WRANCI.,
Bakersfield Ope,oliono c"nt....
PO Box 25002
Baken;field,CA 9339()..~002
888 tle3 1003Fax 8BB 883 1004
M-F 7AM-7PMI SOl-Sun 9AM·5PM
RE:Insured:
Claim Number:
Date of Loss:
Joel Aninipok
55-J295-589
April 17,2009
Dear Karen Lafferty;
We have issued out payment to our insured from their preliminary
estimate for $1522.25,the total amount of the preliminary
estimate is $2022.25.we had deducted $500 from the estimate when
we paid our insured due to them having a $500 deductible on
policy.
If you have any questions,please call us.Any member of our
team can assist you.
Sincerely,
Stacy Owens
Claim Processor,Team 4
(88B)663-1003
State Farm Mutual Automobile Insurance Company
HOME OFACES;BLOOMINGTON,ILLINOIS 61710-0001
Date,4122/2009 10:55 II"
E.t;.,lte 10:5S-J295-S8901
Estirnllte version,0
Corrrnitted
profile 10:S.D.SO.CtlJNTY
Stlte FeMll I~urlnc:e COIlpiInies
8989 RIO SIIN DIEGO DR 112DD SAIl DIEIlO,CA 92108
(866)567-4.041
~VV~I VVU
00lla1l"Asees.ed By,Michelle McELroy
SupplemMt FAX (866)566-6595
TYI'"of Lon:Collis;""(Spec)
Oat.of Loss:4/17/2009
DedUctible:50<1.00
CL.i~H~r:55-J295-51l9ll1
AJlPI'lIi.ed For:Chim Rep 'le"",:5
(888)Ml-1003
lllllured:Joel ANlNIPOK
Owner:JOEL A~I HlPOK
Ad:1ra;S:1958 MOSS LAltDtNG Il.YE.CHULA VISTA.eA ~'91:5'1603
Telephone:"OllIe Phone:(619)941-2801
Mitchel L Serv;CI:9107<5
Description:2008 Chevrolet Suburban K1500 LTZ
Body Style:40 Ut
VIN:IGNFK163lC8J219184
Mi leog.:14,441
0EM/~L1:A
Color:BLo\CK
Options:LEo\THER SEATS
IIlhiele ProdllCtion Dau:3/08
Drille Train!5.l1 Inj 8 Cl'l 4\10
Li"""".,6FHL602 CII
Seirch CQI/.:Sf1326
ESTIMATE RECALL NUMBER:4122/2009 10:55:49
Mitchell Oeta V"rsfon:HAR_D9_V0416
Ul'r.....'.Ver.10n:6.7.021
55·J295-59901
Ultrafolate 1S'1i Tradenark of "ftcheLI IIlternatlonal
Copyright ee)1994 •2009 Mitchell Internat;"",,l
All AlgllU ReserWd
Pege 1 of 4
VUE UV!f /:.VUD .L~.t.lU ""on.'"t::l .....Vlu/...VU
Opt",;4/22/2009 11),55 AM
Estimate ID:55-J295-58901
Estlnoate Version:0
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Profile 11):S.D.So.CllJlny
Eel rrnaa Totals
I.labor Subtotals
Body
Ref inish
Labor slJIIII8ry
AtId'l
Labor Sublet
Unita Rate Amount Atoount Totels II.Part Reple~ll!1Ient SUTmary
15.8 46.00 5.00 Il.OO 731,110 laKable Perts
10.2 46.00 0.00 1l.01>469.211 Siileo Te"iii e.7507:
Non·TaKable Labor 1,201.00 Total Replacement Paris MloIrtt
26.0 ',201.01>
~9.93
42.87
532.80
ESTIMATE RECAll NUMBER:4/2Z(ZOCR 10:55.49
Mitchell Data Yerslon:MAR_09_V0416
III.Additi"""l C".ta
Ta"able C06t6
Sales Te"
Totel Additional Cosla
PolnlCs)of IIllP.ct
3 Right Side (P)
UltraMate Version:6.7.021
8.75llX
"""","t IV.Adjustlnonts
264.110 Insurlll1C8 OeWot;bl"
23.10
eun.....r Respons1bll!ty
1.35
2118.45
I.Total lobor:
II.Total Rtpla<:-.t Parta:
Ill.Total Additional Costs:
Iiro~~Totll,
IV.Totol AdJUlItonenta:
Het Totol,
IMpeCtion Site:CIlJUl VISTA VIS
Il'llIfl"Ctfon Date:41Z2/2009
55·J29S-58901
UltraMate ,iI a Trad8nlark of H1tchell InTernational
Copyr;gllt Ie)1994 •20D9 Mitchell International
All Rtlllln Rellerved
Amount
500.00'
500.00·
1,201.00
532.80
28/1.45
2.1122.25
500.00·
1.522.25
P09"3 of 4
VOl U..>/,,"VVI:'.1.-'"~....u l'l"14.
Date:4/22/2009 10:55 A'"
Eeti....to 10:55-J295-56901
EstiNte Version:0
COITIlIitted
Profile [D:S.D.So.CCUNlY
This is ""e.tiNte.Rep,ir foci IHles IIIJGt Inspect the Yehlcl!to
~teriline if ony repll;rs not listed ire required.llI"ld to contact Stat.
hre I>4for.neking suc:h repairs.Repairer Is elSD responsible for
conducting any neceuarY lnapection and safety checks pr ior to aT'd
efter c....,l.tlng repo;r••
for your protection,Callfom;a law requires the tollowins to appear
on this form:Any person who kl'!OIII"lI1y presents a fllise or fraudulent
elaie tor the payment of a Loss is guilty of Ii cril1lB ind ,,",y be
subject to fines ard coMfinl'lent in state priaon,
-=v..,""........"
~5T1"'ATE RECALL I/lNER:4/2212009 10:55:49
Kitchell Dati VereiDn:IWl_09_V0416
Ultrllllate version:6.7.021
55·J295·58rol
ultreMate Is 0 lradetlllrk of Mitchell Intemotionel
COpyright (Cl 1994 -2009 MItchell InternatiDn,\
All Rights RllSBrved
Page 4 of 4
Special District Risk
Management Authority
Maximizing Protection.
Minimizing Risk.
June 18,2009
1112 I Street,Suite 300
Sacramenta,California 95814-2865
T916.231.4141
F916.231.4111
Tall-free 800.537.7790
www.sdrma.org
ATTACHMENT E
ASDRMA
Joel O.Aninipok
1958 Moss Landing Avenue
Chula Vista,CA 91913
Re:
SDRMA Ref:Otay Water District
Our Claim No:GC 3748
Date of Loss:April 17,2009
Dear Mr.Aninipok:
This letter serves to confirm our telephone conversation today concerning the accident
referenced above, and the status ofyour claim.
We are unable to confirm your loss of earnings as the wage stub you provided does not include
the pay period;and does not document a four (4)day loss of income.The medical bill from
Centro De Salud,Doctor Trigio Castaneda Sillas,does not provide a diagnosis and we have no
treatment notes from the providerthat relates the medical care your children received to this auto
accident.
Additionally,a review ofthe evidence indicates this accident occurred at an extremely low velocity
which appears inconsistent with any claim for injury..
Should you have questions,please do not hesitate to contact me.
Sincerely,~~a:u'r
Claims/Loss Prevention Manager
Cc:Rom Sarno,ChiefAdministrative Services
An alliance committed to serving
California's independent special districts
www.allspecialdistricts.com
California Special Districts Association
1112 I Street.Suite200
Sacramento.California 95814-2865
Toll-Iree 877.924.CSDA (27321
Fax916.442.7889
CSDA Finance Corporation
1112 I Street.Suite 200
Sacramento.Calilornia 95814-2865
Toll-free 877.924.CSDA (2732)
Fax 916.442.7889
STAFF REPORT
AGENDA ITEM 8a
TYPE MEETING:Regular Board Meeting
SUBMITTED BY:Mark watton,
General Manager
MEETING DATE:
W.O.lG.F.NO:
July 1,2009
DIV.NO.
SUBJECT:Board of Directors 2009 Calendar of Meetings
GENERAL MANAGER'S RECOMMENDATION:
At the request of the Board,the attached Board of Director's meeting
calendar for 2009 is being presented for discussion.
PURPOSE:
This staff report is being presented to provide the Board the
opportunity to review the 2009 Board of Director's meeting calendars
and amend the schedules as needed.
COMMITTEE ACTION:
N/A
ANALYSIS:
The Board requested that this item be presented at each meeting so
they may have an opportunity to review the Board ~~eting calendar
schedule and amend it as needed.
STRATEGIC GOAL:
N/A
FISCAL IMPACT:
None.
LEGAL IMPACT:
None.
Attachments:Calendar of Meetings for 2009
G:IUserDatalDisISecIWINWORDISTAFRPTSIBoard Meeting Calendar 6-3-09.doc
Regular Board Meetings:
January 7,2009
February 4,2009
March 4,2009
April 1,2009
May 13,2009
June 3,2009
July 1,2009
August 5,2009
September 2,2009
October 7,2009
November 4,2009
December 2,2009
Board Workshops:
Board ofDirectors,Workshops
and Committee Meetings
2009
Special Board or Committee Meetings (3rd
Wednesday of Each Month or as Noted)
January 21,2009
February 18,2009
March 18,2009
April 22,2009
May 20,2009
June 17,2009
July 22,2009
August 19,2009
September 23,2009
October 21,2009
November 18,2009
December 16,2009
Budget Workshop,May 21,2009
Board Retreat Workshop,Apri128,2009
G:\UserData\DistSec\WINWORD\STAFRPTS\Board Meeting Calendar Attach A for 2009 6-3-09.doc
Page 1 of 1
AGENDA ITEM 8b
TYPE MEETING:Regular Board
SUBMITTED BY:Yuri A.Calderon
General Counsel
STAFF REPORT
MEETING DATE:
W.O.lG.F.NO:
July 1,2009
DIV.NO.All
SUBJECT:Adopt Resolution No.4143 to Amend Policy No.8 -Directors
Compensation,Reimbursement of Expenses and Group Insurance
Benefits and Policy No.34 -Staff Travel and Business
Related Expenses Policy
GENERAL MANAGER'S RECOMMENDATION:
That the Board of Directors adopt Resolution 4143 to Amend
Policy No.8 -Directors Compensation,Reimbursement of Expenses
and Group Insurance Benefits and Policy No.34 Staff Travel
and Business Related Expenses Policy
COMMITTEE ACTION:
See Attachment A.
PURPOSE:
To request that the Board update two Board policies
Director and employee responsibility for actual value
for spouses,family members and guests attending
sponsored events.
ANALYSIS:
regarding
of meals
District
On occasion,the District sponsors community events,including
dinner events,where the District determines that such
sponsorship serves a public purpose of the District.When the
District sponsors an organization's lunch or dinner event,the
District typically receives advertisement space in the event
program,public acknowledgment as a sponsor of the event (in
advertisements,on the organization's website,banner display or
other signage at the event,etc.),and a table with a set number
of seats.The District receives the sponsor ~abl~regardless of
the number of people the District intends to send to the event.
The District generally tries to fill the seats with District
directors and staff and their spouses.
Board Policy 8 and Board Policy 34 currently state that
"Expenses incurred by spouses,family members,or guests are the
responsibility of the"respective Director (Policy 8)and
employee (Policy 34).However,it is unclear how this
requirement applies to attendance of a Director or employee's
spouse,family member or guest at community events sponsored by
the District.The District is not purchasing single tickets to
the event and the value of the sponsorship is generally more
than just the cost of the seats of the provided sponsor table.
At the request of the Board President,the General Counsel has
prepared revisions to Policy 8 and Policy 34 to clarify that,in
the case of District sponsored events where a sponsor table is
provided to the District,the Directors and employees are
responsible for the actual value of the meal provided to their
guests.
FISCAL IMPACT:
The fiscal impact would be minimal.
LEGAL IMPACT:
None.
GENERAL MANAGER
Attachment A:Committee Report
Attachment B:Resolution 4143 to Amend Policy No.8 -Directors
Compensation,Reimbursement of Expenses and Group
Insurance Benefits and Policy No.34 -Staff
Travel and Business Related Expenses Policy
Attachment C:Underline/Strikethrough version of Board Policy
No.8 -Directors Compensation,Reimbursement of
Expenses and Group Insurance Benefits
Attachment D:Underline/Strikethrough version of Board Policy
No.34 -Staff Travel and Business Related
Expenses Policy
G:\UserOata\OistSec\WINWORO\STAFRPTS\Policies 8 and 34 Amend for sponsorship
reimbursement 7-1-09.doc
2
ATTACHMENT A
Adopt Resolution No.4143 to Amend Policy No.8 -Directors
Compensation,Reimbursement of Expenses and Group Insurance
Benefits and Policy No.34 -Staff Travel and Business
SUBJECT/PROJECT:Related Expenses Policy
COMMITTEE ACTION:
The Finance,Administration
reviewed this item at a meeting
following comments were made:
and Communications Committee
held on June 23,2009 and the
•There have been questions in the past regarding District
sponsorships.If the District purchases a sponsorship
and the sponsorship includes a table,if a family member
or guest of a director or employee attends,is the
director or employee responsible for the value of the
meal provided to their spouse or guest.
•It was discussed that there is a value to sponsorships in
that,in exchange for supporting certain selected
community events (ie.,College Scholarship Foundation
Events,etc.),the District receives publicity and
recognition,enhances its standing,creates a forum to
promote its message,creates good will and may even
benefit from educational opportunities for its employees.
•General Counsel noted that there is no specific law
requiring reimbursement in connection with a District
sponsorship and that the decision to do so would be a
policy decision.However,if individual tickets were
purchased,then the director or employee must reimburse
the District for the cost of their spouse's or guest's
ticket per state statute.
•The committee discussed that the District does very few
sponsorships and that there is intrinsic value and
benefit to the District in being able to request the
appearance of Directors and staff at such sponsored
events to promote the District's goals and message.The
committee further discussed that it would be difficult to
justify requesting such attendance and demanding
reimbursement for incidental benefits to guests or
spouses.The committee recommends that Board of
Director's Policies 8 and 34 be amended to exempt
sponsored tables from the general obligation to reimburse
the District for the expenses of spouses and guests.
Upon completion of the discussion the committee recommended that
Board of Director's Policies 8 and 34 be amended to exempt
sponsored tables from the general obligation to reimburse the
District for the expenses of spouses and guests and supported
presentation to the full board as an action item.
RESOLUTION NO.4143
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
OTAY WATER DISTRICT
AMENDING POLICY NO.8 -DIRECTORS
COMPENSATION,REIMBURSEMENT OF EXPENSES AND
GROUP INSURANCE BENEFITS AND POLICY NO.34 -
STAFF TRVEL AND BUSINESS RELATED EXPENSES POLICY
WHEREAS,the District staff and the General Counsel routinely evaluates and makes
recommendations to update,revise and replace Board policies,in order to ensure that the policies
are maintained to promote best management practices,and
WHEREAS,the District staff and the General Counsel have determined that there is a
need to amend Policy No.8 -Directors Compensation,Reimbursement of Expenses and Group
Insurance Benefits (Attachment B1)and Policy No.34 -Staff Travel and Business Related
Expenses Policy (Attachment B2),in order to clarify that Directors and employees are not
responsible for reimbursing the District for guests that accompany them to District sponsored
events.
NOW,THEREFORE,BE IT RESOLVED by the Board ofDitectors of the Otay Water
District as follows:
Amend Policy No.8 -Directors Compensation,Reimbursement of Expenses and Group
Insurance Benefits and Policy No.34 -Staff Travel and Business Related Expenses Policy as
reflected in Attachment Bland Attachment B2.
PASSED,APPROVED AND ADOPTED by the Board of Directors of the Otay Water
District at a regular meeting held this 1st day ofJuly 2009.
President
ATTEST:
Secretary
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy Date Date
Number Adopted Revised
DIRECTORS COMPENSATION,REIMBURSEMENT OF 08 2/20/91 12/5/07
EXPENSES AND GROUP INSURANCE BENEFITS
Purpose
To provide guidelines for payment of compensation and reimbursement of
expenses to Directors in connection with their attendance at meetings
or the performance of other authorized business,and for group
insurance benefits for Directors.
Background
Members of the Board of Directors ("Directors")attend regular,
adjourned or special meetings of the Board of Directors ("Board").In
addition,Directors attend other District meetings,committee
meetings,association meetings,and educational seminars on behalf of
the District.These meetings and seminars are related to District
business,water and water related issues,and California special
districts.State statutes authorize District payments for meetings,
reimbursements of expenses.State law also authorizes the District to
provide health and welfare benefits for active Directors and,in
limited circumstances,retired Directors if they served 12 years and
were first elected prior to January 1,1995.The District is also
authorized to offer health and welfare benefits for retired Directors
who commenced office on or after January 1,1995,if the recipient
participates on a self-pay basis.
Policy
The District will compensate Directors on a per diem basis for
attendance at authorized meetings or functions and will reimburse
Directors for reasonable expenses incurred while traveling on District
business to include,lodging,dining,transportation and related
incidentals.
A.Directors Per Diem
As provided in Section 1.01 C.of the District Code of
Ordinances,each Director shall receive a per diem in the amount
of $100 for each day of attendance at meetings of the Board or
for each day of service rendered as a Director by request or
authorization of the Board,not to exceed a total of ten (10)
days in any calendar month.Attendance at any meeting shown on
Exhibit A to this Policy shall be deemed a meeting requested or
authorized by the Board.Attendance of meetings shall be in
accordance with Exhibit A.The President of the Board or the
Board may authorize a Director to attend meetings not listed in
Exhibit A when the President or the Board determine that it is in
the interest of the District that a Director attend,and that
such attendance be compensated and expenses reimbursed.
Director's claims for per diem amounts shall be made on a "Board
of Directors Per Diem and Mileage Claim Form"(Exhibit B).The
President of the Board or the Board may approve reimbursement of
expenses outside the per diem limit for a Director,if the
Page 1 of 7
OTAYWATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy Date Date
Number Adopted Revised
DIRECTORS COMPENSATION,REIMBURSEMENT OF 08 2/20/91 12/5/07
EXPENSES AND GROUP INSURANCE BENEFITS
Director submits receipts for all of the related District
business expenses.
Attendance at a meeting that is not authorized by this policy
(pre-approved meetings)or pre-approved by the President may be
approved by the Board for per diem.Director's seeking per diem
amounts for these meetings shall request that the item be
presented to the Board at its next regularly scheduled meeting
for consideration.The decision of the Board shall be final.
When travel arrangements require a day earlier arrival or a day
later departure,Directors will not be eligible for the $100 per
diem,however,reasonable expenses associated with the extended
stay will be reimbursed as specified below.
B.Pre-payment of Otherwise Reimbursable Expenses
The Director may request pre-payment of registration,
transportation,and lodging,using the "Board of Directors Travel
Request FormH (Exhibit C).Pre-payments shall be limited to the
Director's expenses only.No advances shall be made on travel
expenses.
C.Reimbursement of Expenses
Each Director shall be reimbursed for travel expenses to and from
the meetings described in Exhibit A or for a'ny other authorized
District business as follows:
1.Authorization
Travel associated with the attendance of meetings or
functions for Directors shall be approved in advance by the
Otay Water District Board President.To request approval of
travel,the Director should complete a "Board of Directors
Travel Request FormH (Exhibit B)in order to be eligible
for compensation and/or reimbursement.Travel requests will
be reviewed and approved by the Board President or the
Board.
2.Transportation
a.Air Transportation
The District will endeavor to purchase airline tickets
in advance taking advantage of discounts and low
airfares.
b.Automobile
1.Personal Auto:Directors may use their personal
vehicle.The District will reimburse Directors
at the current rate/mile as established by the
IRS,plus tolls,parking,etc.,provided,
Page 2 of 7
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy Date Date
Number Adopted Revised
DIRECTORS COMPENSATION,REIMBURSEMENT OF 08 2/20/91 12/5/07
EXPENSES AND GROUP INSURANCE BENEFITS
however,if air transportation is available,the
total amount of expense paid shall be limited to
the cost of coach air travel between points
traveled by personal vehicle.Gasoline,
collision and liability insurance,and
maintenance will be provided by the Director and
is deemed covered in the rate/mileage
reimbursement.
Directors using personal vehicles on District
business must maintain a valid California
driver's license and the automobile insurance
coverage required by the State of California,or
make arrangements for a driver who meets the
above requirements.The General Manager's Staff
will verify that Directors have a valid driver's
license.Directors will also be required to
maintain automobile insurance coverage.Proof of
such insurance will be submitted two times per
year,in January and July,and is required to be
eligible for mileage reimbursement.
2.Rental Cars:The District will provide a rental
car when needed.Such rental car shall be a
compact or mid-size class,unless upgrades are
offered at no additional cost to the District.
c.Miscellaneous Transportation
Whenever practicable,bus,taxi,rail,shuttle,etc.
transportation may be used in lieu of,or in
conjunction with,modes above.
3.Meals and Lodging
a.Meals and Beverages
Whenever travel requires meals,the meals,excluding
gratuity,shall be reimbursable,provided the Director
presents a receipt along with the "Board of Directors
Expense Claim Form"(Exhibit D)for all meals.
Reimbursements for expense items where a receipt has
been lost will not be paid until the President or the
Board has reviewed and approved the expense item.
Meals are reimbursable based on the Meals and
Incidental Expenses (M&IE)as updated by the U.S.
General Services Administration:
1.Full Day Reimbursement
When a Director is traveling for a full day and
no meals are provided for by other sources,such
Page 3 of 7
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy Date Date
Number Adopted Revised
DIRECTORS COMPENSATION,REIMBURSEMENT OF 08 2/20/91 12/5/07
EXPENSES AND GROUP INSURANCE BENEFITS
as pre~paid registration,the Director may be
reimbursed for meal expenses at the rate provided
by the M&IE per day.This amount is exclusive of
any gratuities.
2.Single Meal Reimbursement
When a Director requires reimbursement for a
single meal while traveling,the maximum meal
reimbursement amount shall be at a rate provided
by the M&IEfor Breakfast,lunch,and/or dinner,
or amounts determined by the President or the
Board to be reasonable for the occasion or
circumstances.These amounts and any amount
approved by the President or Board shall exclude
gratuities.
3.Partial Day Reimbursement
When a director will be traveling for a partial day
or where a single meal is provided for by other
sources such as pre-paid registration,the maximum
reimbursement amount shall be at the rate provided
by the M&IE per meal,or such other amounts as may
be determined by the President or the Board to be
reasonable for the occasion Ci,r circumstances.In
any event all amounts to be reimbursed shall
exclude any gratuities.
4.Taxes
The maximum meal reimbursement amounts are
inclusive of and assume expenses for taxes.The
maximum meal reimbursements shall exclude any and
all gratuities.
b.Lodging
The District will reimburse Directors or pre-pay
accommodations in single rooms at conference
facilities or in close proximity when applicable.Or,
in the absence of conference accommodations,normal
single-room business,government or commercial class
accommodation may be obtained.Under normal
circumstances,lodging will not be reimbursed for the
night before a conference starts<;l.nd the night after
it ends.However,in situations where available travel
schedules would require the Director to leave home
before 6:00 AM or return to home after 12:00 AM,
lodging for the night before or the night after will
be reimbursable.
Page 4 of 7
OTAYWATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy Date Date
Number Adopted Revised
DIRECTORS COMPENSATION,REIMBURSEMENT OF 08 2/20/91 12/5/07
EXPENSES AND GROUP INSURANCE BENEFITS
4.Entertainment
The District shall not cover any expenses incurred for
recreation or entertainment.
5.Incidental Expenses
Unavoidable,necessary and reasonable authorized expenses
will be fully reimbursed by the District.Some examples of
allowable expenses are:
a.Telephone Calls (Business):Calls placed by the
Director,to the District office,or for the purpose
of conducting District business.Business related
calls should be itemized on the Director's "Board of
Directors Expense Claim FormU (Exhibit D).
b.Telephone Calls (Personal):One (1)brief personal
call each day away from home,up to a $10 maximum per
day.
c.Telephone Calls (Local):Charges for local calls,for
meal or transportation reservations,or for area
information related to travel.
d.Reasonable transportation to local restaurants and to
optional functions that are a part of conference
events.
e.Parking fees.
f.The following expenses are not reimbursable:
1.Alcoholic beverages
2.Parking or traffic violations
3.In-room movies or laundry services
6.Director's Responsibility
a.Directors must submit a detailed "Board of Directors
Expense Claim Formu for reimbursement.Claim forms
should be supported by vouchers and itemized receipts
of expenditures for which reimbursement is being
requested.Receipts must be attached for all
expenses.If a receipt is lost,the lost receipt must
be noted on the "Board of Directors Expense Claim
Formu (Exhibit D)and approved by the-President or the
Board before any payment can be made.Claim forms
shall be submitted within 45 calendar days after the
expense was incurred.Expense claims requiring
reimbursement to the District,which are not
reconciled within 45 calendar days,shall be deducted
Page 5 of 7
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy Date Date
Number Adopted Revised
DIRECTORS COMPENSATION,REIMBURSEMENT OF 08 2/20/91 12/5/07
EXPENSES AND GROUP INSURANCE BENEFITS
from the next month's reimbursement.
b.Expenses will not be reimbursed for meetings that have
been pre-paid and not attended The President or the
Board may excuse an absence for a meeting.The absent
Director shall provide a verbal or written report at
the next regularly scheduled Board meeting stating the
reason for the absence and,if appropriate,request
that it be excused.Directors will be required to
reimburse the district for any pre-paid expenses for
any unexcused absence.This reimbursement will be made
by deduction from future expenditures.
c When two (2)or more Directors combine an expense on
one receipt,the Director requesting reimbursement
should indicate,on or attached to the Director's
"Board of Directors Expense Claim Form"the identity
of the other persons sharing expenses.This will
facilitate appropriate allocation of expenses to each
participant.
d.Except where the District sponsors a table at an
event,expenses incurred by spouses,family members,
or guests are the responsibility of the Director.
e.Staff will create a quarterly report showing in detail
all expenses for the Directors The report will include
all expenses,for example,stipend,mileage,seminar,
airline or ground travel,meals,telephone use,the date
incurred,and the Director's name.To the extent that
Directors report meetings for which they did not receive
reimbursement or per diem,those meetings shall be noted
on the report.All payments will be listed whether the
payment was a reimbursement or direct payment made on
behalf of the Director to a vendor.The reports will be
presented to the Board of Directors at public meetings.
D.District Group Insurance Benefits
1.Each Director,while serving as a member of the Board of
Directors,shall be entitled to the health and welfare and
life insurance benefits set forth in the Schedule of
Benefits in the District Group Insurance Plan Booklet,
which benefits are furnished by the District at District
cost,with applicable contributionsjfor active District
employees and Directors.Each active Director shall also
be entitled to a $65,000 term life and accidental death and
dismemberment insurance policy (subject to policy
requirements and any standard age reduction schedule),a
$50,000 travel accidental death and dismemberment policy.
Page 6 of 7
OTAYWATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy Date Date
Number Adopted Revised
DIRECTORS COMPENSATION,REIMBURSEMENT OF 08 2/20/91 12/5/07
EXPENSES AND GROUP INSURANCE BENEFITS
In addition to the foregoing,the District will pay
premiums for additional individual life insurance coverage
in an amount of up to $250,000 for a 20 year term for those
active Directors who apply for such coverage with the
District's provider and meet the provider's standard
underwriting guidelines and policy requirements.If
coverage at higher amounts or for a longer term is made
available by the provider,each Director may purchase such
additional coverage on a self-pay basis.
2.Each former member of the Board of Directors,who served in
office after January 1,1981,who was elected to a term of
office that began before January 1,1995,who is at least
60 years of age,and whose total service at the time of
termination is not less than 12 years,shall be entitled to
the health and welfare and life insurance benefits set
forth in the District Group Insurance Plan Booklet,which
benefits are furnished by the District,at District cost,
for retired Directors.
E.Miscellaneous
1.The following are not reimbursable expenses:
a.Cell phone expenses
b.Service fees for internet access
2.The District does not provide equipment,such as fax
machines,computers and laptops to board members for
District business use.
Attachments
Exhibit A:
Exhibit B:
Exhibit C:
Exhibit D:
Approved Function List
"Board of Directors Per Diem and Mileage Claim Form"
"Board of Directors Travel Request Form"
"Board of Directors Expense Claim Form"
Page 7 of 7
EXHIBIT A
Approved Functions List
Board Policy for payment of per diems and expenses for Director
attendance at District meetings:
The Board reviews its authorization and policy
diems (pre-approved meetings)annually,in
reorganization of the Board and election of
Below is the current Board policy:
for payment of per
January following
a new President.
1.The following meetings are pre-approved for all Directors
to attend and receive a per diem and expense
reimbursement:
•Otay Water District Regular and Special Board Meetings
•Otay committee meetings for committee members only
•Otay business meetings called by the General Manager
and authorized by the President of the Board where
individual Directors are requested to attend
•Except as otherwise specifically excluded in this
policy,official District functions that take place
during normal business hours where Directors are
requested to attend by either the Board President or
the Board
•Semi-annual conference of the Association of
California Water Agencies
•Regular quarterly meetings of the;,Water Agencies
Association of San Diego County
•Regularly monthly meeting of Council of Water
Utilities
•Business meetings and conferences of the California
Special District Association held in San Diego County
All other meetings not listed here require pre-
approval by the President or Board.
2.The following meetings are pre-approved for designated
Otay Director representatives or designated alternate.The
District Secretary will maintain an updated list of
designated Director representatives.Any other Director
who wishes to attend these meetings and receive a per diem
must have approval from the President or Board prior to
the event or be designated by the President or Board,as
an alternate.The pre-approval shall include the
attendance of the Director at the commission,committee,
board or meeting and any committee,subcommittee or other
official or posted meeting of the agencies,commissions,
committees or boards listed below:
EXHIBIT A
•Planning Group and City Commission meetings that fall
within the boundaries of each directors district (when
issues impacting OWD are discussed)
•Inter-Agency Committee Meeting
•METRO (TAC/AFFORD)Commission
•ACWA or CSDA meetings/conferences
•Water Conservation Garden
3.The Board President or his designee is pre-authorized to
attend District business meetings with cities and other
agencies to represent Otay Water District,and may claim a
per diem and expenses.Any other Director desiring to
attend the same meeting of this nature would require
approval to attend from the President or the Board in
order to receive a per diem and expense reimbursement.
4.When the President or the Board appoints a director(s)to
a committee,the meeting(s)shall be considered pre-
approved for per diem and expense reimbursement.
5.The following meetings are not eligible for pre-approved
per diem claims:
a)Attending other Districts'Board meetings
b)Otay employee appreciation breakfast,luncheons or
dinners
c)Retirement receptions
d)Otay picnics or dinner-dances or other purely social
events
e)CWA meeting attendance (by Otay Water District
appointed CWA Board Member(s))
f)Chamber of Commerce events
g)First Friday Breakfasts unless presenting Otay
official business to the assembly
h)Any political campaign event or function
6.In order to submit a per diem/travel reimbursement the
member must attend at least 50%of the meeting (per day)
and the reimbursement request must be submitted within 45
days of the occurrence,otherwise it may be considered
attended without per diem.The President of the Board
will make the final determination.
7.All other meetings/conferences/tours/seminars/
workshops/functions not listed in this policy must be pre-
approved by the Board President or the Board~
Pay To:
Employee Number:
OTAY WATER DISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM
Period Covered:
EXHIBIT B
ITEM DATE MEETING PURPOSE /ISSUES MILEAGE MILEAGE
DISCUSSED HOMEtoOWD OTHER
OWDtoHOME LOCATIONS
Total Meeting Per Diem:
($100 per meeting)
Total Mileage Claimed:
$
miles
(Director's SignatiIre)
GM Receipt:_Date:_
FOROFFICE USE:TOTAL MILEAGE REIMBURSEMENT:$_
INSTRUCTIONS ON REVERSE
EXHIBIT B
INSTRUCTIONS FOR PREPARATION OF
BOARD OF DIRECTORS PER DIEM CLAIM FORM
1.Record the date,and name or purpose/issues discussed of meeting
attended on behalf of the District.
Note:The District will pay Director's per-diem for one meeting/
function per day and the maximum of 10 meetings/functions per month.
If a Director attends more than 10 meetings/functions (10 days),the
District will reimburse for the mileage and any reimbursable out-of-
pocket expenses incurred for these additional meetings.
driven to attend meeting/(round trip)2.Record number of miles
function.
The use of personal vehicles in the conduct of official District business
shall be reimbursed at the current Internal Revenue Service rate.The
Director's expense claim should indicate the nature of the trip.If a trip
begins at home,the District will reimburse the mileage from home to
destination and return mileage.District insurance does not cover personal
vehicles while they are being driven on District business.The
reimbursement rate is inclusive of an allowance for insurance costs.The
District will reimburse Directors for the deductible under their personal
insurance policy should they be involved in an accident while on District
business.To be eligible for reimbursement,each Director shall maintain a
current California driver's license and at least the minimum vehicle
liability insurance required by State law or shall arrange for a driver who
meets said standards.
The District will not reimburse the cost of travel ,of a personal nature
taken in conjunction with travel on official business.
Claim forms shall be submitted within 45 calendar days after the meeting
date.Expense claims requiring reimbursement to the District which are not
reconciled within 45 calendar days,shall be deducted from the next month's
reimbursement.
No information on the Per Diem Claim Form may be designated as confidential
in nature.All expenses must be fully disclosed on the form.
EXHIBIT C
OTAYWATERDISTRICT
BOARD OF DIRECTORS
TRAVEL REQUEST FORM
Date ofRequest:
Name and Location ofFunction:
Date(s)function to be held:
Sponsoring Organization:
Request for Prepayment ofFees Related to the Function:
Expense Type Not Needed Pre-Payment
Requested
Registration 0 0
Airline 0 0
Auto Rental 0 0
Mileage 0 N/A
Taxi/Shuttle 0 N/A
Lodging 0 0
Meals 0 N/A
Other Expenses -Explain Below 0 0
Lodging Preference:
Explanation of Other
Expenses:
Signature ofDirector
Date ofBoard
Approval:
For Office Use OnlyBelow This Line
Date ofRequest
Expense Type Description Amount Pre-
IPaid
Registration
Airline
Auto Rental
Mileage N/A
Taxi/Shuttle N/A
Lodging
Meals ~,N/A
Other Expenses
District Secretary Date Processed
OTAY WATER DISTRICT
BOARD OF DIRECTORS
EXPENSE CLAIM FORM
Pay To:
Employee Number:
ITEMIZED REIMBURSEMENT CLAIMED
(Attach receipts for expenses greater than $10)
Type ofReimbursement
Period Covered:
EXHIBIT D
Amount
TOTAL Reimbursement ClaImed:.$
Director Signature:
GM Receipt:
INSTRUCTIONS ON REVERSE
EXHIBIT 0
INSTRUCTIONS FOR PREPARATION OF
BOARD OF DIRECTORS EXPENSE CLAIM FORM
The necessary expenses incurred while traveling on District business including
common carrier fares (economy class),automobile rental charges,District
business telephone calls,one personal telephone call home each day ($10 maximum
per day),lodging,baggage handling,parking fees,meals,etc.will be
reimbursed when documented on the Director's Per Diem and Expense Claim Forms.
Receipts must be attached for all meal expenses.If a receipt is lost,the lost
receipt should be noted next to the expense and submitted to the President
before any reimbursement can be made.Receipts are required for the
reimbursement of all expenses.
All receipts must have the nature of the expense and the business purpose
noted on the receipt.
The District will not reimburse the cost of travel of a personal nature
taken in conjunction with travel on official business.
Meals shall be reimbursed up to $46 per day,or an amount determined by the
President of the Board of Directors to be reasonable for occasion or
circumstances,exclusive of any gratuities.Partial days shall be
reimbursable at a rate of $8 for breakfast,$13,for lunch and $25 for
dinner,or amounts determined by the President of the Board of Directors to
be reasonable for the occasion or circumstances,excluding any gratuities.
The above amounts may be combined if travel status requires two (2)or more
meals.The meal reimbursement amounts are inclusive of and assume expenses
for taxes only.Gratuities are not reimbursable and are excluded.Where
pre-paid registration includes meals,only meals that are not included in
the registration will be reimbursable.
Any receipts that include costs of personal travel (e;g.,hotel receipt for
employee and spouse)should identify what the cost would have been without
personal travel (e.g.,single room rate as opposed to double room rate).
Claim forms shall be submitted within 45 calendar days after the expense
incurred.Expense claims requiring reimbursement to the District which
not reconciled within 45 calendar days,shall be deducted from the
month's reimbursement.
was
are
next
No information on the Expense Claim Form may be designated as confidential
in nature.All expenses must be fully disclosed on the form.
The following expenses are not reimbursable:
a.Alcoholic Beverages
b.Parking or traffic violations
c.In-room movies
d.Laundry service
e.Entertainment or recreation
f.Expenses incurred by spouses,
family members,or guests.
I ND:4840-9653-1715,v.2
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy Date Date
Number Adopted Revised
STAFF TRAVEL AND BUSINESS RELATED 34 5/3/2000 12/5/07
EXPENSES POLICY
Purpose
To provide guidelines for compensation,expenses,and advancement
and reimbursement of such expenses when work duties require Otay
Water District Staff to conduct District business away from their
regular work site(s)outside of San Diego County.
Background
Employees of the Otay Water District are called upon to travel or
conduct business related meetings,conferences,training or
functions away from their regular work site(s)outside of the San
Diego County in conjunction with their job functions.Federal and
State codes permit and provide guidance for reimbursement of
expenses and compensation to employees while traveling out of San
Diego County on District business.
Policy
The District will reimburse Otay Water District Staff for
reasonable expenses incurred while out of San Diego County at
District business related meetings,functions,conferences,
training or traveling on District business to i~clude,lodging,
meals,transportation,and related incidentals.The District will
compensate non-exempt employees while traveling in accordance
with District policy and applicable Memorandums of Understanding
(MOU's).
Procedures
A.Advances and Pre-payment of Otherwise Reimbursable Expenses
Employees may request pre-payment of registration,
transportation,and lodging,and may request an advance upon
expected costs for meals,fuel for District or rental
vehicles,public ground transportation,and taxis using the
"Staff Travel Authorization Request"(Exhibit A).Pre-
payments and advances shall be limited to the employee's
expenses only.Advances for per diem meals shall not exceed
the per diem allowance anticipated for the trip plus known
costs of ground transportation.Advances should be requested
in a timely manner to allow normal processing through
accounts payable.
Page 1 of 8
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy Date Date
Number Adopted Revised
STAFF TRAVEL AND BUSINESS RELATED 34 5/3/2000 12/5/07
EXPENSES POLICY
B.Reimbursement of Expenses
Each employee shall be reimbursed for travel expenses
incurred while at District business related meetings,
functions,conferences,training or traveling on authorized
District business outside of San Diego County as follows:
1.Accountability
Travel Expenses shall be budgeted by Staff as a part of
the annual budget process.Any travel expenses approved
with the budget shall be considered authorized for that
fiscal year only.Travel expenses included in CIP
budgets are also considered authorized.Before the
District expends any funds for authorized travel that
involves lodging or public transportation expenses,the
employee must complete a "Staff TTavel Authorization
Request"form (Exhibit A).The employee's Department
Chief shall approve the authorization form.When a
Department Chief is traveling,the Assistant General
Manager shall approve the authorization form.
2.Transportation
The District will pay for reasonable transportation
costs.If for personal preference or for non-business
related reasons the employee incurs additional travel
expenses,the employee will be responsible for the
additional expenses.
a.Air Transportation
The District will reimburse employees or pre-pay
costs for economy (coach)class airfares.The
District will endeavor to purchase airline tickets
in advance taking advantage of discounts and low
airfares.Whenever possible,air reservations
shall be made to permit travel during normal
business hours.
b.Automobile
1.District Vehicle:Whenever travel by vehicle
is most cost effective or practical,Staff
shall endeavor to use a District vehicle.
Staff must have a valid driver's license to
operate a District vehicle.The District will
reimburse employees for gasoline purchases c
Page 2 of 8
2 .
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy Date Date
Number Adopted Revised
STAFF TRAVEL AND BUSINESS RELATED 34 5/3/2000 12/5/07
EXPENSES POLICY
with receipts while using a District vehicle,
however,employees should ensure that the
vehicle has sufficient fuel to reach the
desired destination and return,or a full
tank of fuel,before departing from the
District offices.Employees must comply with
the provisions of Board of Directors Policy
#14,"Use of District Vehicles and Car
Allowance"whenever an employee chooses to
use a District vehicle while traveling.
Personal Vehicle:Employees must obtain
permission from their Department Chief before
using a personal vehicle in conjunction with
District business.
In situations where employees use personal
vehicles on District business the employee
must maintain a valid California Driver's
License and at least the minimum automobile
insurance coverage required by the State of
California,or make arrangements for a driver
who meets the above requirements.The
Administrative Services Staff will verify
that employees or drivers h~ve a valid
driver's license.Employees may not be
reimbursed for travel in a personal vehicle
if either the license or insurance
requirements are not met.
If a personal vehicle is used,the employee
will be reimbursed at the current maximum
allowable tax-exempt reimbursement rate
provided by the IRS regardless of the actual
operating costs of the vehicle.
Employees who receive a monthly mileage
allowance are not eligible to receive
reimbursement for mileage within San Diego
County.
3.Rental Cars:The District will cover the
expenses required for use of a rental car.
The maximum reimbursement for rental cars
shall be based on the rate provided for a
standard mid-sized car.Upgrades or
additional cost features are the employee's
responsibility.
Page 3 of 8
:1
rl
r
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy Date Date
Number Adopted Revised
STAFF TRAVEL AND BUSINESS RELATED 34 5/3/2000 12/5/07
EXPENSES POLICY
c.Miscellaneous Transportation
Whenever practicable,bus,taxi,rail,shuttle,
etc.transportation may be used in lieu of,or in
conjunction with,the modes listed above.
3.Meals and Lodging
a.Meals and Beverages
Whenever travel outside of San Diego County
requires meals,employee may receive the per diem
allowance at the rate established by the Meals and
Incidental Expenses (M&IE),as updated by the u.S.
General Services Administration.
1.Per diem:
a.Full Day Allowance
When an employee is traveling for a full day
and no meals are provided for by other
sources,such as pre-paid registration,the
per diem meal allowance shall be at the rate
provided by M&IE per day,or an amount that
the General Manager deems reasonable for the
occasion or circumstances.Taxes and
gratuities are inclusive.
b.Single Meal Allowance
When an employee requires an allowance for a
single meal while traveling,the per diem
meal allowance shall be at the rate provided
by M&IE for breakfast,lunch,and dinner,or
amounts that the General Manager deems
reasonable for the occasion or circumstances.
Taxes and gratuities are inclusive.
c.Partial Day Allowance
When an employee will be traveling for a
partial day or where a single meal is
provided for by other sources such as pre-
paid registration,the per die~allowance
amount shall be at the rate provided by M&IE
for dinner,lunch,and breakfast,or amounts
that the General Manager deems reasonable for
the occasion or circumstances.
Page 4 of 8
I~
"
r(
I, !, ii!
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy Date Date
Number Adopted Revised
STAFF TRAVEL AND BUSINESS RELATED 34 5/3/2000 12/5/07
EXPENSES POLICY
d.Receipts do not have to be submitted for per
diem allowances.
b.Lodging
The District will reimburse employees or pre-pay
accommodations in single rooms at conference
facilities or in close proximity when applicable.
In the absence of conference accommodations,
normal single-room business,government or
commercial class accommodation may be obtained.
Under normal circumstances,lodging will not be
reimbursed for the night before a conference
starts and the night after it ends.However,in
situations where available travel schedules would
require the employee to leave home before 6:00 AM
or return home after 12:00 AM,lodging for the
night before or the night after will be
reimQursable.If staying overnight an extra night
or over a weekend at a destination allows for a
reduction of travel expenses,and the cost of
accommodations is less than the savings realized
by the reduced transportation expenses,the
District may pre-payor reimburse the employee for
the extra night's lodging.Only lodging expenses
may be reimbursed in these situations.
4.Entertainment
The District will not cover expenses incurred for
recreation or entertainment.
5.Incidental Expenses
Unavoidable,necessary and reasonable authorized
expenses will be fully reimbursed by the District.Some
examples of allowable expenses are:
a.Telephone Calls (Business):Calls placed by the
employee to the District office or for the purpose
of conducting District business.Business related
calls should be itemized on the "Staff Expense
Claim Form"(Exhibit B).
b.Telephone Calls (Personal):One (1)brief
personal call each day away from home,up to a $10
maximum per day.
Page 5 of 8
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy Date Date
Number Adopted Revised
STAFF TRAVEL AND BUSINESS RELATED 34 5/3/2000 12/5/07
EXPENSES POLICY
c.Telephone Calls (Local):Charges for local calls,
for meal or transportation reservations,or for
area information related to travel.
d.Reasonable transportation to local restaurants and
to optional functions that are a part of
conference events.
e.Reasonable gratuities.
f.Parking fees.
g.The following expenses are not reimbursable:
1.Alcoholic beverages
2.Parking or traffic violations
3.In-room movies
4.Laundry service
5.Expenses incurred by spouses,family members,
or guests.
6.Compensation for Non-Exempt employees
Non-exempt employees traveling and staying overnight
are normally authorized to work only the total number
of hours they were regularly scheduled to work,
exclusive of applicable travel time.However,all
employees traveling and staying overnight are
considered by the District to be on flexible schedules.
During flexible schedules,employees'starting time,
meal period,rest periods,etc.are adjusted to
accomplish work with minimal overtime.
Should business require a non-exempt employee to
travel,function attendance and travel hours are
compensable.These hours are considered regular work
hours for purposes of calculating overtime.During any
compensable hours an employee is subject to any and all
provisions of Otay Water District Policies and
Procedures.
The following hours are compensable:
a.Actual hours spent at meetings,conferences,or
functions,excepting meals and special events of
an entertainment nature held in conjunction with a
function.
Page 6 of 8
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy Date Date
Number Adopted Revised
STAFF TRAVEL AND BUSINESS RELATED 34 5/3/2000 12/5/07
EXPENSES POLICY
b.Actual Hours spent in transit,excepting hours
spent in travel between the employee's residence
and the District.Any time spent in layover at a
public transportation facility is also compensable
as transit time unless the employee chooses to
participate in recreational activities during the
layover.
7.Employees'Responsibility
a.In situations,where an employee can use the Petty
Cash procedures for reimbursement of travel
expenses,the employee may submit a "Petty Cash
Order"(Exhibit B)to be reimbursed.If expenses
to be reimbursed are beyond the scope of the Petty
Cash procedures,employees must submit a detailed
"Staff Expense Claim Form"(Exhibit C)Petty
Cash Orders and Expense Claim Forms should be
supported by vouchers and itemized receipts of
expenditures for which reimbursement is being
requested.Receipts must be attached for all
expenses with the exception of per diem meal
allowance.If a receipt require9 for
reimbursement is lost,the lost receipt must be
noted on the "Staff Expense Claim Form"and
approved for reimbursement before any payment can
be made.Claim forms shall be submitted within 14
calendar days after the expense was incurred.
b.Expenses will not be reimbursed for meetings that
have been pre-paid and not attended.Employees may
be required to reimburse the District for any pre-
paid expenses for any unexcused absence.The
General Manager will determine if an absence from
a pre-paid meeting is excused or unexcused.
c.When two (2)or more employees combine an expense
on one receipt,the employee requesting
reimbursement should indicate on the "Staff
Expense Claim Form"the identity of the other
persons sharing expenses.
d.Except where the District sponsors a table at an
event,expenses incurred by spouses,family
members,or guests are the responsibility of the
employee.
Page 7 of 8
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy Date Date
Number Adopted Revised
STAFF TRAVEL AND BUSINESS RELATED 34 5/3/2000 12/5/07
EXPENSES POLICY
Attachments
Exhibit A:"Staff Travel Authorization Request"
Exhibit B:"Petty Cash Order"
Exhibit C:"Staff Expense Claim Form"
Page 8 of 8
Employee Name:------------
EXHIBIT A
OTAY WATER DISTRICT
STAFF TRAVEL AUTHORIZATION REQUEST
Date of Request:---------
Name and Location of Function:--------------------------
Is Travel out of San Diego County?[]Yes []No
Date(s)function to be held:
Purpose of function:-------------------------------
Sponsoring Organization:-_
Request for Pre-Payment or Advance of Fees Related to the Function:
Expense Type
Registration
Airline
Auto Rental
Fuel -for District or Rental Cars only*
Taxi /Shuttle*
Lodging
Meals -See Below
Other Expenses -Explain Below
Total Pre-Payment
(*Advanced through petty cash)Total Advance
Pre-
Not Payment Advance
Needed Requested Requested
0 $N/A
0 $N/A
0 $N/A
0 N/A $
0 N/A $
0 $N/A
0 N/A $
0 $$
Requested:
Requested:
Lodging Preference:--------------------------------
Explanation of Other Expenses:--------------------------
Meals Calculator:
x-------total expected
dinners
$31 +----------or total expected
$__lunches
x $18 +
or total expected
$__breakfasts
x $12 =
or max.meal
$__advance
Employee Signature Date of Request
Total Pre-Paid:$...:.---------------Total Advanced:$...:.---------
Travel Approved by:------------------------....Date:------
Rev.12/07
PETTY CASH ORDER
DATE _
EXHIBIT B
NAME
DEPT
REQUEST REIMBURSEMENT FOR THE FOLLOWING EXPENSES:
Project Subproject Activity Cost DESCRIPTION AMOUNTType
Total:0.00
PURPOSE OF EXPENDITURES
DEPARTMENTAL APPROVAL
CASH RECEIVED BY
NOTE:RECEIPTS MUST BE ATTACHED.FORM IS NOT TO BE USED
FOR OVERNIGHT TRAVEL.
DATE
EXHIBIT C
OTAY WATER DISTRICT
STAFF EXPENSE CLAIM FORM
Pay to:_
Employee Number:
Period Covered:
From to
ITEMIZED REIMBURSEMENTS CLAIMED
(Attach receipts for all expenses,except for per diem meal and beverage
allowances.)
TOTAL LESS LESS TOTAL
REIMBURSABLE AMOUNT AMOUNT AMOUNT
DATE TYPE OF REIMBURSEMENT AMOUNT PREPAID ADVANCED CLAIMED
For Travel Reimbursements:
Nature of Travel:-------------Date Travel Commenced:_
Destination:-------------------Date Travel Terminated:_
Total Mileage Claimed ______________Miles x $.Rate =-'-$---=-_
Total Reimbursements Claimed
Employee Signature
Approved by
INSTRUCTIONS ON REVERSE
Date
Date
Rev.12/07
EXHIBIT C
INSTRUCTIONS FOR PREPARATION OF
STAFF EXPENSE CLAIM FORM
The necessary expenses incurred while traveling outside of San Diego County at
District business related meetings,functions,training or traveling on
District business including common carrier fares (economy class),automobile
rental charges,District business telephone calls,one personal telephone call
home each day ($10 maximum per day),lodging,baggage handling,parking fees,
meals,gratuities,etc.will be reimbursed when documented on the Staff Expense
Claim Forms.Receipts must be attached for all expenses with the exception of
per diem meal allowances.If a receipt required for reimbursement is lost,the
lost receipt should be noted next to the expense,submitted to the
DepartmentChief,and approved by the Department Chief before any reimbursement
can be made.All receipts must have the nature of the expense and the business
purpose noted on the receipt.
The District will not reimburse the cost of travel of a personal nature taken in
conjunction with travel on official business.Per diem meal allowance shall be
at the rate provided by the Meals Incidental Expenses (M&IE),or amounts that
the General Manager deems reasonable for the occasion or circumstances.Partial
day's per diem allowance shall be at the rate provided by M&IE for breakfast,
lunch and dinner,or amounts that the General Manager deems reasonable for the
occasion or circumstances.The per diem meal allowance is inclusive of and
assumes expenses for taxes and gratuities of up to 15%.Where pre-paid
registration includes meals,only meals that are not included in the registration
will be provided as per diem meal allowance.
Any receipts that include costs of personal travel (e.g.,hotel receipt for
employee and spouse)should identify what the cost would have been without
personal travel (e.g.,single room rate as opposed to double room rate).
Mileage will be reimbursed for travel using personal vehicles only if a District
vehicle is not available.In order to be reimbursed for mileage,employees must
have a valid Driver's License and current automobile insurance that meets or
exceeds State minimum insurance requirements.
Advances and pre-payments shall be deducted from expenses and reconciled with
travel authorization forms where applicable.
Department Chiefs or the General Manager may authorize Expense Claim Forms.
Claim forms shall be submitted within 14 calendar days after the expense was
incurred.
No information on the Expense Claim Form may be designated as confidential in
nature.All expenses must be fully disclosed on the form.
The following expenses are not reimbursable:
a.Alcoholic beverages
b.Parking or traffic violations
c.In-room movies
d.Laundry service
e.Entertainment or recreation
f.Expenses incurred by spouses,family
members,or guests.
g.Meetings,conferences,training or
functions attended in the County of
San Diego.
AGENDA ITEM 9a
STAFF REPORT
TYPE MEETING:Regular Board MEETING DATE:July I,2009
DIV.NO.ALLP2210PROJECT:Ron Ripperger ~
Engineering Manager
Rod posada~~o~
Chief,Engineering
Manny Magan~~
Assistant GenerJl ~ager,Engineering and Operations
APPROVED BY:
(Asst GM)
APPROVED BY:
(Chief)
SUBMITTED BY:
SUBJECT:Informational Item -Third Quarter Fiscal Year 2009
Capital Improvement Program (CIP)Report
GENERAL MANAGER'S RECOMMENDATION:
That the Otay Water District (District)Board of Directors accepts
the Third Quarter Fiscal Year CIP Report for review and receives a
summary via PowerPoint presentation.
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To update the Board about the status of all CIP project expenditure
highlights,significant issues,progress,and milestones on major
projects.
ANALYSIS:
To keep up with growth and to meet our ratepayers'expectations to
adequately deliver safe,reliable,cost-effective,and quality water,
each year the District Staff prepares a six-year CIP Plan that
identifies the District infrastructure needs.The CIP is comprised
of four categories consisting of backbone capital facilities,
maintenance projects,developer's reimbursement projects,and capital
purchases.
The Third Quarter Fiscal Year 2009 Report is intended to provide a
detailed analysis of progress in completing these projects within the
allotted time and budget.
Expenditures through the Third Quarter of Fiscal Year 2009 totaled
$12.3 million.This is 39%of the $31.9 million Fiscal Year 2009
budget.The decrease in projected expenditures is due primarily to
delay in the 36-Inch Pipeline Project (CIP P2009).
FISCAL IMPACT:
None.
STRATEGIC GOAL:
The CIP supports the mission of providing the best quality of water
and wastewater services to the customers of the District in a
professional,effective/efficient,and sensitive manner/in all
aspects of operation/so that public health,environment/and quality
of life are enhanced.
LEGAL IMPACT:
None.
Quarterly Reports\2009\Q3 FY2009\Staff Report\BD 07-01-09,Third Quarter FY2009 elP Report,
RR/RP:jf
Attachments:Attachment A
Presentation
2
P2210
ATTACHMENT A
..............................................
SUBJECTIPROJECT:!Informational Item -Third Quarter Fiscal Year 2009
l Capital Improvement Program (CIP)Report
COMMITTEE ACTION:
This item was reviewed by the Engineering,Operations and Water
Resources Committee at a meeting held on June 12,2009.The
following comments were made:
•Staff provided a PowerPoint presentation of the District's
third quarter progress report of its CIP projects.
•Staff reported that total expenditures through the 3rd
quarter of FY 2009 is $12.3 million,which is approximately
39%of the $31.9 million budgeted for Fiscal Year 2009.
•Staff presented four Flagship projects currently in
construction including the 850-4 Reservoir,1485-1 Pump
Station,Material Storage Bins and Cove~Project,and the
450-1 Reservoir.'
•The committee noted that 85%of developer reimbursements
have been paid.Staff indicated that developer
reimbursements are generally paid at the beginning of the
fiscal year.No additional reimbursements are expected
through the end of this fiscal year.
•The committee commended staff on the negative change order
rate.It was indicated that the project bid specifications
are very clear and there is very little for contractors to
speculate about.The District's contractors are also very
good and do not make every issue a change order.
•The committee requested that the background of the
PowerPoint slides be changed in order to improve the
readability of the presentation.
NOTE:
Following the discussion,the committee supported staff's
recommendation and presentation to the full board as an
informational item.
········································l
CAPITAL
IMPROVEMENT
P OGRAM
Fiscal Year 2009
Third Quarter
(through March 31,2009)
Background
The approved CIP budget for Fiscal Year 2009 consists of 66 projects
that total $31.9 million.These projects are broken down into four
categories:
1.Capital Facilities:$23.1 million
2.Replacement/Renewal:$5.9 million
3.Capital Purchases:$2.2 million
4.Developer Reimbursement:$.6 million
Overall expenditures through the Third Quarter totaled $12.3 million which is
390/0 of the Fiscal Year 2009 budget.The current Fiscal Year forecast
expenditure thru June 30,2009 wUI be $22.2 million which is 700/0 of the
approved budget.The decreas~-in projected expenditures is due primarily
to the delay in the 36-inch Pipeline Project (CIP 2009).
Construction change orders are at -.54%.
2
Third Quarter Fiscal Year 2009 Report
(through March 31,2009)
CIP FY09 FY09 %FY09 Total Total LTD %
Description Budget Expenditures Budget LTD LTD Budget
Cat Spent Budget Expenditures Spent
<,-''''-''1-.,......<.~'t':....'"...~,,~~.....,....::',"'....,..".."".""
1 Capital Facilities $23,122,000 $8,779,000 38%$135,555,000 $44,437,000 33%
2 Replacement/Renewal $5,968,000 $2,398,000 40%$31,692,000 $14,065,000 44%
3 Capital Purchases
$2,153,000 $619,000 29%$10,038,000 $3,808,000 38%
4 Developer
Reimbursement $640,000 $545,000 85%$6,420,000 $1,242,000 19%
Total:$31,883,000 $12,341,000 39%$183,705,000 $63,552,000 35%
3
Major CIP Projects
,LEMON
GROVE
l.O\'IIEJtOTAYUSEltVOM
00 Nw4t+E
S
NTS.
PROJECT STATUSoPLANNING- 1
_DESIGN-3oCONSTRUCTION - 7
_COMPLETED IN USE - 8oDistrictBoundary
MAJOR CIP PROJECTSoP2129GroundWaterExplorationprogra~..o P2009 PL-36"SDCWA Otay FCF No.14
to OWD Regulatory SiteeR2058,R2077,Airway Rd &A"a Rd Recycled
Water Pipelines
G R2087 Wueste Rd Recycled Water Pipeline
®P2009 Otay FCF No.14 Temporary ConnectionoP2143Res-1296-3 Reservoir 2.0 MG
®P2172 1485-1 Pump Station Replacement
@P2191 Res -850-4 Reservoir 2.2 MG
CD P2422 Interagency Water Meter ConnectionsoP2440SR905UtilityRelocations
- ®R2092 450-1 Reservoir Disinfection Facility
-ep2038,P2356.P2387 12"Pipeline Upsize
and Replacement
Gp2185 Res -640-1 &640-2 Reservoirs
20.0 MGeP2459OliveVista Drive Utility Relocations
CD P2465 Reg Site Material Storage Bins and
Equipment Cover RelocationoR2053ReclamationPlantOfficeBuilding and
Recycled Operators OfficeseR2081RecPL-20-lnch,944 Zone,Lane
Ave -Proctor Valley RdlPond NO.1oR2086RWCWRFRecycledWaterForce
Main Upgrade
OS2015 Calavo Sewer Lift Station
P:~FT1NGDEPARn.
4
Flagship CIP Project in Construction
~
This project was awarded to Spiess Construction and was started in February
2008.This project includes the construction of a 2.2 MG steel reservoir.5
Flagship CIP Project in Construction
o 850-4 Reservoir 2.2 MG
Key A new 2.2 MG Steel Reservoir to meet the ultimate demand in
Component:the 850 pressure zone.
Schedule:Construction is approximately 90%complete.The project is
scheduled for completion in June 2009.
Cost:The project budget is $3.25 million,of which $2.47 million,or
760/0,has been spent.
Significant
Issues:None.
Highlights:The design includes a solar panel capable of producing a
minimum of 1 kW that will be tied back to the grid.
6
Flagship CIP Project in Design
D 36-lnch Pipeline From FCF No.14 to Regulatory Site Project:
Key Approximately 5 miles of 36-inch pipeline for potable water
Component:from Otay's FCF No.14 to the Regulatory Site.
Schedule:Advertised for Bid on March 7,2009.Pre-Bid Meeting on
March 24,2009.Bid opening on April 23,2009.
Cost:The project budget is $22.0 million,of which $3.4 million,or
23%has been spent.
Significant
Issues:None.
s
7
CIP Projects in Construction
1485-1 Pum Station Re lacement P2172
This project was awarded to SCW Contracting and was started in
January 2009.This project consists of construction of a new pump
station to replace the existing pump station and to expand capacity
as projected within the Water Resources Master Plan.
CIP Project in Construction
Consultant Contract Status
(through March 31,2009)
CIP Project Title Consultant Opened Date Original Total Revised Approved %Change %Contract Est.Compo
No.Contract Change Contract Payment To Orders Complete Date
Amount Orders Amount Date
PLANNING
P2185 640-1 RESERVOIR INFRASTRUCTURE 9/14/20Q.<l 722.000.0C 125.000.OC 847,000.OC 846,341.m 14.8°1<100.°1<Complete
ENGINEERING
PROFESSIONALSERVICES MWH AMERICAS INC 1217/200E 25,000.OC 25,000.OC 50,000.OC 43,410.2C 50.0/<86.°1<6/30/2009
RENDERED
P1210 2009 MASTER PLAN UPDATE PBS&J 9/4/200 499,748.0C 10.490.0C 510.238.0C 454,527.4C 2.%89.0/<5/30/2009
R2089 RECYCLED WATER CONCEPT PBS&J 12/4/2001 149.595.0C O.OC 149,595.0C 146,878.5~0.%98.2%4130/2009
STUDY
TEMPORARY LABOR SERVICES J CHEDENAND 1/1/200S 150,000.OC O.OC 150,000.OC 26,975.0C 0°1<18.0/<12/31/2009
ASSOCIATES INC
P1210 ASSET MANAGEMENTPLAN WESTIN 1/141200e 194,280.OC O.OC 194,280.0C 161,416.8e 0.%83,101<6/30/2009
ENGINEERING INC
DESIGN
ON-CALL GEOTECHNICAL SOUTHERN 6/30/200f 150,000.OC O.OC 150,000.OC 84,343.99 0.%56.0/<1/31/2011
SERVICES CALIFORNIASOIL
P2172 1485-1 PUMP STATION ENGINEERING 11/3/2006 24,120.00 0.00 24,120.0C 15.040.00 0.%62.4%TBD
REPLACEMENT PARTNERS INC,THE
P2172 STRUCTURAL ENGINEERING SIMON WONG 4/27/2007 54,765.00 3,375.00 58,140.00 58,140.OC 5.8%100.%Complete
ARCHITECTURAL SVC ENGINEERING
PROFESSIONALSERVICES J C HEDENAND 5/16/200 45,000.OC 7,487.0C 52,487.0C 50,273.0C 14.3%95.80/<TSD
ASSOCIATES INC
P2191 8504 RESERVOIR STRUCTURAL NOLTE ASSOCIATES 1217/200E 15,695.0C O.OC 15,695.0C 10,74S.0C 0.0/.68.5%6/30/2009
INC
P2009 PL -30-INCH,SDCWAOTAY FCF SAN DIEGO COUNTY 5/10/200 620,000.OC O.OC 620,000.OC 620,OOO.OC 0.%67.0/<3/1/2010
NO.14 TO R WATER
P2009 CIP P2009 -36 INCH PIPELINE HARRIS &7/31/2001 107,138.0C O.OC 107,138.OC 101,800.6 0.%95''!c 6/30/2009
VALUE ENG.ASSOCIATES INC
P2191 8504 RESERVOIR -LANDSCAPE KTU+A 8/6/2001 -13,601.0~O.OC 13,601.0~9,507.0 0.%60.1°1<6/3/2009
AS-NEEDED ELECTRICAL ENG.ENGINEERING 8/16/2001 100,000.OC O.OC 100,000.OC 57,160.0C 0.0/.57.2%TBD
SERVICES PARTNERS INC,THE
CATHODICPROTECTION SCHIFF 11/20/2001 250,OOO.OC O.OC 250,OOO.OC 180,872.5C 0.%72.30/.11/20/2009
PROGRAM ASSOCIATES
P2009 36 INCHPIPELINE RBF CONSULTING 2/141200e 1,088,785.0C O.OC 1,088,785.OC 187,207.5C 0.%17.20/<3/1/2010
P1210-SANITARY SEWER CCTV RBF CONSULTING 6/121200e 121,185.0C O.OC 121,185.0C 102,463.51 0.%85.0/<6/30/2009
S1000 INSPECTION
AS-NEEDED ENG DESIGN SVCS LEE &RO INC 3/7/200f 175,OOO.OC O.OC 175,000.OC 149,461.23 0.0/.85.%12/31/2009
P2009 DESIGNOF36-INCH PIPELINE LEE&RO INC 9/2212008 580,183.0C 0.00 580,183.0C 403,084.68 0.%69.5%12/31/2010
10
Consultant Contract Status
(Continued)
CIP Project Title Consultant Opened Date Original Total Revised Approved %Change %Contract Est.Compo
No.Contract Change Contract Payment To Orders Complete Date
Amount Orders Amount Date
CONSTRUCTION
SERVICES
P2172 1485-1 PUMP STATIONlHVAC HVACENG INC 9/28/2006 12,330.00 0.00 12,330.00 9,930.00 0.%80.5%NIA
BACTERIOLOGICALTESTING CLARKSON LAB 1/1/2008 30,000.0<0.00 30,000.00 4,582.0<0.%15.3%6/30/2009
AS-NEEDEDCONSTRUCTION VALLEY 3/512008 175,OOO.OC 0.00 175,OOO.OC 40,052.5C 0."1<22.9%6/30/2009
MANAGEMENT SVCS CONSTRUCTION
MANAGEMENT
TEMPORARY LABORSERVICES MWH 111/2009 150,OOO.OC 0.00 150,OOO.OC O.OC 0.%31.3%12/31/2009
CONSTRUCTORS
INC
ENVIRONMENTAL
P1253 SAN MIGUEL HMA JONES &STOKES 4/20/200€566,443.7E 22,662.0C 589,105.7E sa9,096.6E 3.8%100.%Complete
ASSOCIATES
P2143 1296-3 RESERVOIR ENV SVCS BRG CONSULTING 5/8/2006 125,OOO.OC O.OC 125,OOO.OC 106,700.0<1 0.%85.%6/30/2009
INC
PROFESSIONAL ON-CALL JONES &STOKES 8/29/200E 300,000.OC O.OC 300,OOO.OC 14,724.01 0.%4.9%6/30/2011
ENVIRONMENTAL SVCS ASSOCIATES
P1253 PREPARATfON OF THE SUBAREA RECON 4/30/200E 270,853.0C O.OC 270,853.0C 4,972.2E 0.%1.8%3/28/2011
PLAN
P1253 SAN MIGUEL HABITAT JONES &STOKES 1171200E 987,807.OC O.OC 98l,807.0C 46,427.7C 0.%4.7%12131/2011
MANAGEMENTAREA ASSOCIATES
PUBLIC SERVICES
RECYCLED WATER PLAN BOYLE 7/27/2006 250,OOO.OC 30,000.OC 280,OOO.OC 233,796.81 10.7°;'84.%7/31/2009
CHECKINGSERVICES ENGINEERING
CORPORATION
P1438 PLAN CHECK&:&INSPECTION AECOM USA INC 9/25/2007 300,000.00 0.00 300,000.00 122.796.0C 0.%40.9°;'9/4/2009
SERVICE
P1438 AS-NEEDED PLAN CHECK BOYLE 11127/200 150,OOO.OC O.OC 150,OOO.OC 38,916.7~0.°1<26.%6/30/2009
SERVICES ENGINEERING
CORPORATION
11
-
Construction Contract Status
(through March 31,2009)
ORIGINAL TOTAL REVISED %%
CONSTRUCTION CONTRACT CHANGE CONTRACT TOTAL EARNED OF CHANGE PRo.JECT EST.COMP.
CIPNO.PRo.JECTTITLE CONTRACTOR AMOUNT ORDERS AMOUNT TO DATE ORDERS·COMPLETE DATE
P2185 640-1 &640-2 Pacific Hydrotech $24,894,000 ($434,290)$24,459,710 $24,459,710 -1.74%100%CompleteReservoirsCorp
P2191 850-4 Reservoir Spiess Const Co $2,566,300 $0 $2,566,300 $1,592,908 0.00%90%.June
2009
P2lIU
P23M PL-12 Inch Upsize Arrietta Canst Inc $1,688,022 $27,285 $1,715,307 $1,715,307 1.62%100%CompletePZI87
R2081 20-lnch Lane Avenue ARB $660,256 $79,907 $740,163 $740,163 12.10%100%CompleteConversion
RWCWR Office
R2053 Building &Meter Shop Telliard Const $275,800 $21,463 $297,263 $297,263 7.78%100%Complete
Remodel
R2086 RWCWRF Force Main Arrieta Const $844,486 $21,500 $865,986 $865,986 2.55%100%Complete
P2465IP Regulatory Site Fox Const $225,000 $0 $225,000 $222,111 0.00%100%Complete2466MaterialStorageBins
P2459 Olive Vista Utility Ortiz Corp $831,000 $65,845 $896,845 $852,011 7.92%100%CompleteRelocation
P2422 Interagency Water .Jose Pereira Eng $129,542 $0 $129,542 $0 0.00%46%November
Meter Connection 2009
R2092 450-1 Reservoir NEWest Const $342,865 $0 $342,865 $220,986 0.00%65%.June
Disinfection Facility 2009
1296-3 Reservoir FebruaryP21432.0 MG Water Storage Natgun Corp $2,373,220 $0 $2,373,220 $253,840 0.00%11%
Facility 2010
P2172 1485-1 Pump Station SCW $1,530,000 $0 $1,530,000 $171,900 0.00%20%.June
Replacement 2010
Otay FCF No.14 AugustP2009TemporaryTCConstruction$14,000 $0 $14,000 $0 0.00%25%
Reconnection 2009
S2015 Calavo Sewer Lift NEWestConst $267,900 $19,561 $287,461 $287,461 7.30%100%CompleteStation
TOTALS:$36,642,391 ($198;730)$36,443,661 $31,679,646 -0.54%
12
!i
Expenditures
(through March 31,2009)
($000)
FY09 FY09 Percent Total ProjectCurrentDescriptionProjectFY09ExpendituresBUdgetSpentTotalProjectRemaining CommentsCIPNo.Manager Budget Through BudgetThrough03/31/09 03/31/09 Balance
CAPITAl.FACILITY PROJECTS
Pl -36-lnch,SDCWA Otay FCF No.14 to Regulatory .CCl Contracting is the low bidder.Board to
P2009 Site Ripperger 8.000 1633 20%18,618 consider awardinq the contract 6/3/09.
Pl -16-lnch,1296 Zone,Melody Road -
IP2033Campo/Presilla Ripperqer 2 0 0%1,821 Deve/ooer driven.
P2037 Res -980-3 Reservoir 15 MG Ripperger 0 0 0%13,663 Proiect deferred to future Years.
.~._~.Hidden Mesa &Chase portions are
Pl -12-lnch,978 Zone,Jamacha,Hidden Mesa,and complete.Jamacha portion to be
P2038 Chase Uosize and Replacements Kav 900 304 34%1202 constructed with P2009 Proiect.
P2040 Res -1655-1 Reservoir 0.5 MG Ripperqer 1 1 100%~1 1,577 Develooer driven.
Groundwater development planning effort
continues to focus on the Middle
Sweetwater River Basin Groundwater Well
Pilot Project,the Rancho del Rey Well,the
~i Otay Mesa lot 7 Well,and the Otay River
Demineralization Feasibility Study (P2462),
I'··and the San Diego Formation Groundwateri:..~Feasibility Study (P2467)in conjunction
P2129 Groundwater Exoloration Proqram Peasley 10 25 250%....1,947 with SWA.
.~Project under construction.Began rough
P2143 Res -1296-3 Reservoir 2 MG Kav 1,900 373 20%2,797 site qradinq.
,~~Project under construction.Installed pump
P2172 PS -1485-1 Pump Station Replacement Kav 1,125 157 14%1,798 cans.
P2185 Res -640-1 Reservoir 20.0 MG Ripperger 3,900 2,834 73%;:.,,'2ItSIBI 404 Proiect closeout comolete.
Pl -10-lnch,'1485 Zone,Jamul Highlands Road to ~~
P2190 Presilla Drive Ripperqer 5 0 0%225 Develooer driven.
:3.2SI
Project under construction.Steel reservoir
P2191 Res -850-4 Reservoir 2.2 MG Kav 1950 1,141 59%776 construction 75%comolete.
P2258 PS -lower Olav Puma Station Phase 1 {9,000 GPMI Riooerger 0 -2 0%'7~!5,725 On hold -low priority.-;=:Phase I -West Side of the project is
complete.East side of the project's budget
is supplemented $110K in the 2011 CIP
fiscal year when new water line
36-lnch Main Pumpouts and AirlVacuum Ventilation ~construction allows for the completion 0
P2267 Installations Anderson 0 0 0%111 this oroiect.
13
Expenditures
(Continued)
FYOll FY09 Percent Total ProjectCurrentProjoetFYOlIBudll"tSpent Total Project
CIP No.Description Manager Budget Expenditures Through Budget Remaining Comments
ThroughO~'/OlI ~'101I Balanoe
CAPITAL FACIUTYPROJECTS
Go.'~":I The County has restricted trenching the
~~.newly paved streets.Ops also wanted to
PL -2o-Inch,657 Zone,Summit Cross-Tie and 36-wait until the PRS at La Presa is
P2318 Inch Main Connections Ripperger 200 13 7%532 constructed.ups aces not want me aemolitlon until at
Res -Dorchester Reservoir and Pump Station ~.least one yearafterthe 36-inch to FCF#14
P2370 Demolition Riooeraer 0 0 0%137 is in ooeration.
PL -12-lnch,832 Zone,Steele Canyon Road -Via
P2387 Caliente/Campo Kav 500 296 59%~158 Proiect comolete and acceoted.
~.-Pending the outcome of thejoint SWAlOtay
Otay River GroundwaterWell
2%!;·....~Study (P2462),environmental and planning
P2450 Demineralization/Development Peaslev 115 2 4,995 work may begin to occur late 2009..A consultant contract was awarded by the
1',.••._J Board to COM for the development ofa
Feasibility Study on the Rosarito Desai
concept which is complete.A request for
proposal for a preliminary design report and
Rosarito Desalination Facility Convevance Svstem :uoa environmental documentation is being
P2451 PeasleY 150 101 67%4,866 oreoared.....The outcome ofthe Otay Mountain Well,.Exploration effort,per terms ofan existing
:!,..-...agreement,may not result in expenditures
P2457 Otay Mountain Groundwater Well Develooment Peasley 10 0 0%6500 in FY 2009.
P2460 1.0.7 Trestle and Pipeline Demolition Riooeroer 20 1 5%~,~371 In PlanninQ.
Joint SWAlOtay Prop 50 Grantwas
awarded and consultant contract for the.Feasibility StUdywas awarded to MWH in
2007 StUdy efforts are well underway.
..~Otay River participation agreement
C:-L.between SWA and Otay has been
P2462 Otay River Demineralization Feasibility Study Peasley 150 1 1%198 approved.
~The project isjointly funded by SDCWA,
SWA,the City ofSan Diego,and Otay.
~Proposition 50 funding for 50%of the cost
has been secured by the SDCWA.A
consultant contractwas awarded to COM.
l~SDCWA has stated that they will pay 100%
ofthe cost,thus no expenditure from Otay
South Bay Regional Concentrate Conveyance .~2i will be required for the contract.Study
P2463 Feasibility Study Peasley 15 7 47%~~10 efforts are complete.
SD17 pump station agreement negotiations
San DieQo 17 Pump Station and Flow Control Facilitv ..~have been essentially terminated between
P2464 Peaslev 15 3 20%8 the parties.
14
Expenditures
(Continued)
FY09 FY09 Percent Total ProjectCurrentDescriptionProjectFY09ExpendituresBudgetSpentTotalProjectRemaining CommentsCIPNo.Manager Budget Through BudgetThrough03131/09 03/31/09 Balance
CAPITAL FACILITY PROJECTS
~~Project under construction.Walls for bins
P2465 Reoulatorv Site Material Storage Bins Kay 280 226 81%40 are complete.
~~~~
'I'.....-......Environmental compliance in progress,~-.--=P2466 Reaional Trainina Facilitv Coburn-BoY 150 109 73%68 should be complete in 1st Quarter FY 2010.
~;S This project is jointly funded by SWA and
Otay.The SDCWA awarded a LISA grant
.'PI:".1
to SWA to fund up to 50%of the cost ofthe
:=--effort.Monitoring wells in the Otay River'-:have been completed by USGS.Data
t-~ii gathering on well information within the San
Diego Formation continues.Otay River
participation agreement between SWA and
P2467 San DieQo Formation Groundwater Feasibility Study Peasley 400 6 2%1,593 Otay has been approved.
'::-~j 100%PDR distributed for review.
P2471 850/657 PRS at La Presa Pump Station Ripperaer 5 12 240%288 Construction documents 40%complete..
This project is for Water Supply Feasibility.Study efforts.Staff requested MWH to
~-••prepare cost estimates forsupply from the
P2472 Water Supply Feasibility Studies Peasley 150 6 4%394 SWA Purdue WTP.
"...JfM1P2473PS-711-1 Pump Station Improvement RipperQer 50 2 4%198 Preliminarv design started.
~~~Oil containment under construction.PDR
P2474 Fuel Storage Covers and Containment Ripperger 100 12 12%88 !planned for FY10 1st Quarter.
P2475 Pump Station Fire Safety Improvements Ripperaer 50 3 6%.-~47 No update at this time.
Dis -1090-1 Pump Station Disinfection System ~.P2476 Upqrade RipperQer 100 0 0%100 PDR in proaress.
Testing complete.Surface has accelerated
oxidation,but cover life expectancy is
approx.5 years.Tab and oxidized area to
be repaired.Cover will be monitored every
P2477 Res -624-1 Reservoir Cover Replacement Ripperaer 250 3 1%~D 447Iyear.
15
Expenditures
(Continued)
FY09 FY09 Percent Total ProjectCurrentProjectFY09BUdgetSpentTotalProject
CIP No.Description Manager Budget Expenditures Through BUdget Remaining Comments
Through 03/31/09 03/31/09 Balance
CAPITAl FACILITY PROJECTS
R2034 RecRes -860-1 Reservoir 4 MG Ripperqer 104 23 22%__.4J1181 3,776 Desiqn on hold until 2012.
RecPL -Otay Mesa Distribution Pipelines and ~
R2048 Conversions Ripperger 10 9 90%1,991 In PlanninQ.
RWCWRF -R.O.Building Remodel and Office
R2053 Furniture Ripperqer 130 258 198%-"'!~,oProject complete and acceoted.
RecPL -24-lnch,860 Zone,Alta Road -Alta
R2077 Gate/Airway Ripperoer 200 68 34%3,963 Construction docs nearinq 30%complete.
RecPL -20-lnch,944 Zone,Lane Avenue -Proctor Project under construction.To be
R2081 Valley/Pond No.1 Kay 660 564 85%2 completed in April.
RecPL -20-lnch,944 Zone,Wueste Road -':.;I~
R2087 Olvmoic/Otay WTP Ripperger 100 78 78%1,861 Construction docs nearinq 30%complete.
RecPL -20-lnch,860 Zone,County Jail -Roll ::~..~PDR completed.Delayed project by
R2088 Reservoir/860-1 Reservoir Ripperqer 81 31 38%1,444 constructinq a PRS at Roll Reservoir.
R2089 North District Recycled Water Requlatory Compliance Coburn-Boy-110 108 98%.l .~dI-1 Proiect is complete.
R2091 RecPS -944-1 Pump Station Upgrade Ripperqer 324 8 2%~=..315 Pump testinq is complete.
R2092 Dis -450-1 Reservoir Disinfection Facilitv Ripperger 750 350 47%:1IDB 386 70%complete with construction.
~.The RMC consultant MBR Study effort was
completed.The City of Chula Vista and
Otay are developing a Scope of Work,
RFP,and a participation agreement to
:5tM focus on the treatment facility and related
R2093 MBR City of Chula Vista Peaslev 50 4 8%4,996 requirements.
S2016 Solar Panel Installation Phase I Ripperqer 100 9 9%~.681 PDR being revised for final draft.
Total Capital Facilities Projects Total:23,122 8,779 38%
16
Expenditures
(Continued)
FY09 FY09 Percent Total ProjectCurrentDescriptionProjectFY09ExpendituresBudgetSpentTotalProjectRemaining CommentsCIPNo.Manager BUdget Through BudgetThrough03/31/09 03/31/09 Balance
NUYNTENANCE(RENEWAUREPLACEMENTI
PL •12-lnch, 803 Zone,Jamul Drive Permastran ~.:"~~~lP2356PioelineReolacementKay70555879%~."-..'II'.R'II!iI 73 Proiect complete and acceoted.......:;....Project on track;100%available budget
P2366 APCD Enaine Replacements and Retrofits Rahders 170 141 83%~1,153 remaininq will be spent thru FY 09.
Planning to make improvements on alarm
panels and some expenditures to mitigate
the ID7 gun range issues,but they will be
P2382 Safety and Security Improvements Cudal 169 58 34%.-247 4th atr items.
-'.No response from ORC.District's attorney
P2416 SR-125 Utility Relocations Kay 10 13 130%14 now involved.
P2422 Aaency Interconnections Kay 250 53 21%i.:1348 Project under construction.
P2440 1-905 Utility Relocations Kay 925 -1,293 -140%~~I 1,127 Caltrans driven.
P2441 NG/RAMAR Meter Replacements Keeran 100 61 61%~15 Project is complete. Meters replaced.
P2453 SR-11 Utility Relocations Kay 5 1 20%....-~~.SIIl 499 Caltrans driven.
~,:-.,.}.Project is on track.131 Air-Vacs installed
P2456 Air and Vacuum Valve Upgrades Anderson 520 347 67%~2,978 and 46 remainina to be installed.,-~~On track.Balance of budget sufficient to
P2458 AMR Manual Meter Replacement Keeran 1250 1,082 87%7,704 complete the proiect.
P2480 Ruxton Avenue Utility Relocations Ripperoer 100 57 57%.~":iH8l 43 Proiect comolete.
RWCWRF Force Main AirVac Replacements and ~:-~R2086 Road Improvements Kay 1,000 972 97%-.-10 Proiect complete and accepted....The expenditures are planned to be billed
SVSD Outfall,i:md RSD Replacement and OM I-by SVSD within the fourth quarter ofthe
S2012 Reimbursement Peasley 430 0 0%...2,424 fiscal year.
S2015 Calavo Lift Station Replacement Kay 334 348 104%~-A 12 Proiect complete and accepted.
Total Maintenance Total:5,968 2,398 40%1.
17
Expenditures
(Continued)
FY09 FY09Percent Total ProjectCurrentDescriptionProjectFY09ExpendituresBudgetSpentTotalProjectRemaining CommentsCIPNo.Manager Budget Through BudgetThrough0313110903131/09 Balance
CAPITAL PURCHASE PROJECTS
"--'~Two vehicles are encumbered against this
account for a total of $39,620.29.Four
,'-more are still on order for a total of•••$71,459.80.Grand total outstanding
P2282 Vehicle Capital Purchases Rahders 228 103 45%~1,007 aaainst this account $111,080.09.
P2285 Office Equipment and Furniture Capital Purchases Bell 20 0 0%184 Not an expenditure for FY2009 vet.
Staff anticipates expenses in the area to be
P2286 Field Eauipment Capital Purchases Rahders 45 0 0%-."532 around $35500.00 for FY09.
~;~;W Pending the Board's action in their May
Meeting,we will expend the remainder.
P2443 Information Technoloqy Mobile Services Jenkins 250 27 11%993 Will be 0 by year end.
~~.~~This item is $6K overspent YTD,but there
will be no additional charges made this
P2461 Records Manaaement Svstem Uparade Jenkins 50 49 98%-6 'year.
-~Pending the Boardss action in their May
P2469 Information Technoloqy Network and Hardware Jenkins 500 236 47%.-1,664 meetina,we will expend the remainder.
~,.~Completion of the purchase ofthe property
[=-.,..,is expected May 7,2009.Expenditures
through FY 09 are expected not to exceed
P2479 Ooerations Yard Property Acquisition Dobrawa 600 4 1%~..596 $400,000.
,-~-~Projects in planning phase.Will be 0 by
P2470 Application Systems Development and Inteqration Stevens 380 200 53%1,180Iyear end.
~If all goe,well wUh the APCD perm'"we
may purchase the generator in the 4th
P2478 Administration Buildinq Enqine/Generator Set Anderson 80 0 0%b .~_80lauarter.
Total Capital Purchase Projects Total:2,153 619 29%!r~-.~
18
Expenditures
(Continued)
FY09 FY09 Percent TotalProjectCurrentDescriptionProjectFY09ExpendituresBudgetSpentTotalProjectRemaining CommentsCIPNo.Manager Budget Through BudgetThrough0313110903/31109 Balance
DEVELOPER REIMBURSEMENT PROJECTS
PL -16-lnch,711 Zone,Birch Road -SR ~~The project is completed.Reimbursement
P2134 125/EastLake Charles 200 185 93%1..•25 will be processed in FY09.
~...-.,-Three projects with this CIP.All complete
PL -16-lnch,980 Zone,Olympic Parkway -East and accepted,awaiting reimbursement
P2367 Palomar/EastLake Charles 0 0 0%...1,265 reQuest.
PL -12"to 16"Oversize,803 Zone,Dehesa Road -:i~-Project accepted.Potential litigation of
P2414 Dehesa Meadow/OWD Bndy Charles 10 0 0%~:.~11 claims.
RecPL -12-lnch,944 Zone,Birch Road -La I.~The project is completed.Reimbursement
R2033 Media/EastLake Charles 330 325 98%5 will be processed in FY09.
RecPL -16-lnch,860 Zone,Airway Road -Otay .Ai Aerial Topography underway for remaining
RZ058 Mesa/Alta Ripper~er 100 35 35%...-2,646 sections.
RecPL -2+lnch,680 Zone,Olympic Parkway -Village ~L-;~RZ082 2/Herita~e Charles 0 0 0%801 Proiect started.
RecPL -20-lnch,680 Zone,Village 2 -Heritage/La
':.~L~425 Project started.RZ084 Media Charles 0 0 0%
Total Developer Reimbursement Projects Total:640 545 85%p~.~~
GRAND TOTAL $31,883 $12,341 3K .;"83nS 1'__...~
19
AGENDA ITEM 9b
TYPE MEETING:Regular Board
STAFF REPORT
MEETING DATE:July 1,2009
SUBMITTED BY:
APPROVED BY:
(Chief)
APPROVED BY:
(Asst.GM):
William E.Granger,Water W.O.lG.F.NO:n/a DIV.NO.
conse~ion Manager vvfc?
Rom ~~Chief of Administrative Services
German AIV~~,Assistant General Manager,Finance andAdminist~
all
SUBJECT:Overview of the Water Authority's Water Smart Target Program
GENERAL MANAGER'S RECOMMENDATION:
For information only.
COMMITTEE ACTION:
See Attachment "A".
PURPOSE:
To provide an update to the Board on the Water Authority's Water
Smart Target Program.
ANALYSIS:
In February of 2007,the Water Authority hired Civic Resources
Group (CRG)to design and operate a web-based water budget
program,for all of its interested member agencies.This
program was closely modeled after the City of San Diego's Water
Resources Landscape Database (WRLD),a landscape area
measurement program.Unlike the City of San Diego's program,
however,this program would be web-based and eventually would
allow both the agency and their customers to access the water
budget data.
Four agencies were involved in the initial testing of this
program including the City of San Diego,Helix Water District,
Santa Fe Irrigation District and the City of Escondido.The
District is involved in the second phase of the program
implementation.
The software involves using aerial photo as well as remotely
sensed imagery and GIS and calculates the square footage for the
irrigation only meters.Ultimately,an agency will be able to
determine how much water their irrigation only accounts need and
use and allow customers,property managers and landscape
contractors to examine their water use.
To date,agencies have found that the Water Smart Target Program
measured square footage has a margin of error of between 5-10%,
which is considered to be quite good.Given the relative
newness of many of the District's landscape sites,many are not
currently included in the remotely sensed imagery purchased in
2006.
In the near future,the Water Authority will expand the program
to include mixed meter sites,use GPS coordinates to better
locate meters that are not tied to an exact address,and update
imagery.A significant number of irrigation only meters are
lacking specific site addresses and cannot currently be located
in the Water Smart Target Program.The Water Authority is aware
of this restriction and is working on a solution.
The District plans to use the Water Smart Target Program to
target sites that have the greatest savings potential.In order
to comply with the large landscape BMP,we had been contacting
all of our irrigation only customers and telling them how they
were doing with regard to their voluntary water budget.Since
the rates for our irrigation customers vary based upon their
meter size,we are refining the use of this tDol,.to target our
programs to those customers who are exceeding theIr theoretical
water budget.The theoretical water budget is based upon the
assumption that the landscape is primarily planted with cool
season turfgrass and the irrigation efficiency is 62.5%.Cool
season turfgrass in our service area needs approximately 54"per
square foot per year to remain healthy and green.The Water
Smart target for the site would be based upon .8 x 54"
(evapotranspiration),or 43.2"per square foot per year.
The District's involvement on this project has been limited to
sending the Water Authority monthly water use data for its
irrigation accounts and overseeing the work of the interns.The
District received two interns provided by Cuyamaca College and
funded by the Water Authority in mid February 2009.Since the
interns started,they have reviewed 465 of the District's 1,279
commercial irrigation only accounts.Ultimately all 1,800+of
the District's irrigation only meters will be entered into the
system,most likely by the end of the Fall 2009 semester.
FISCAL IMPACT:
N/A
STRATEGIC GOAL:
The use of this software best relates to Strategic Plan
Objective 1.2.1.2,"Participation in the Revision of the 14
Water Conservation BMPs and Prepare to Implement those that are
Cost Effective",as well as Performance Measure 1.3.102,"Total
Water Saved."The use of this software would allow the District
to target its large landscape survey and incentive programs to
those customers who are exceeding their Water Smart target.
LEGAL IMPACT:
N/A
General Manager
Attachments:Attachment "A"-Committee Action Report
Attachment "B"-PowerPoint prese0tation,"Overview
of the Water Authority's Water Smart Target
Program"
ATTACHMENT A
Overview of the Water Authority's Water Smart Target
SUBJECT/PROJECT:Program
COMMITTEE ACTION:
li
IiI
The Finance,Administration
reviewed this i tern at a meeting
following comments were made:
and Communications Committee
held on June 23,2009 and the
•Staff indicated that the CWA Water Smart Target Program
is modeled after the City of San Diego's Water Resources
Landscape Database program.
•The program utilizes infrared imagery to calculate the
square footage of a property's landscape and determine a
water smart target (previously referred to as a water
budget)for the property.
•The District plans to use the Water Smart Target Program
to target irrigation customers that have the greatest
water savings potential.A water smart target is based
on the customer's irrigated area,the landscape
adjustment factor of .8 and their climafic zone.
•The system currently shows a three year average of the
customer's water consumption.Customers will eventually
be able to access the Water Smart Target Program online,
group their accounts by site,and track their water use.
•As a participant in the second trial phase of the
program,the District was given two interns,funded by
CWA,to provide support for the program.The interns
evaluate sites and enter the sites into the Water Smart
Target Program system.Thus far,the interns have
reviewed 465 or the District's 1,279 commercial
irrigation only accounts.The District's goal is to
enter all 1800 of the District's irrigation only meters
into the system.
•Eventually,the District will add the mixed use accounts,
such as Cuyamaca and Southwestern College,into the
system.The system will also allow the District to
identify what services an account has with the District
(potable/irrigation).
•One of the issues with the system,is the property images
are not always up to date,thus,if there are landscape
changes to the property the changes are not depicted in
the system.CWA has committed to assure that the images
are updated periodically.
•At this time,there is
District's participation
Program.
little
in the
or no
Water
cost
Smart
for the
Target
Upon completion of the discussion the committee supported
staffs'recommendation and presentation to the full board as an
informational item.
o,.,
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AGENDA ITEM 10
STAFF REPORT
FLAGSHIP PROJECTS:
GENERAL MANAGER:
Update on the design of the 36-Inch Potable Water Pipeline from
FCF #14 to Regulatory Site (CIP P2009)for the month of May
2009:
TYPE
MEETING:
SUBMITTED
BY:
SUBJECT:
Regular Board Meeting
Mark Watton,
General Manager
General Manager's Report
MEETING
DATE:
W.O.lG.F.
NO:
July 1,2009
N/A DIV.
NO.
N/A
Iii
I:·':1
Iii
','
r
,'
I
I
•Material submittals have been received from CCL and a mini-
partnering session was held on May 11,2009 between CCL and
the District's construction manager.The ...City of El Caj on
issued the permit for construction within their street
right-of-way on May 27,2009.(Note:The contract was
signed wi th CCL Contracting,Inc.(CCL)after the Board had
awarded the contract on June 3,2009.)
•The draft low-effect Habitat Conservation Plan (HCP)for
the project was submitted to the US Fish &Wildlife Service
and the District has received their comments back.The
final HCP is on track to be published in the Federal
Register in August,making way for receipt of the take
permit in September,2009.
ADMINISTRATIVE SERVICES,INFORMATION TECHNOLOGY AND FINANCE:
Administrative Services:
Human Resources:
•The District will be holding the summer Employee Luncheon
on July 16th at 12:30 p.m.in the Operations Center.
Employee Recognition Awards will be presented for Employee
Excellence,Management Excellence and Team of Excellence.
•The District finalized implementation of NEOGOV,an online
application process.Applicants will apply online,be able
to check the status of their application and sign up to be
automatically notified when a particular opening of
interest becomes available.Applicants will also be able
to use the same application to apply to multiple positions
wi thout having to re-create the application.NEOGOV will
help streamline the screening process by allowing staff to
filter and score applicants based on questions asked during
the application process.Human Resources staff will also
be able to refer qualified candidates to Hiring Managers
electronically.
•New Hires -There were two new hires in the month of June:
Senior Confidential Executive Secretary and Permit
Technician.
Safety &Security:
•Safety Training -Completed the following training events:
o May 13,2009:HAZWOPER Emergency Response Team
Training
o June 4 &18,2009:CHP Driver Awareness Training,
conducted by CHP Officer Brian Jennings for all District
Class "A"and Class "C"Drivers
o June 22 &24,2009:"Class C"Driver'Training Course,
conducted by Cuyamaca College
•Risk Management Program (RMP)/Process Safety Management
(PSM)and SD County CalARP (State)Program Tracer
Environmental completed review of the District's Federal
EPA (RMP/PSM)Program.The SO County CalARP Program
updates were completed and submitted to the County on June
10th •[MWl]
Purchasing and Facilities:
•Purchase Orders -There were 118 purchase orders processed
in June 2009 for a total amount of $425,628.63.
Water Conservation and School Education:
•Gallons Per Capita Per Day BMP Option Approved -At the
June 11th Plenary meeting of the California Urban Water
Conservation Council,the third option for BMP
implementation was approved.This option will allow the
District to take credit for its investment in recycled
2
water,the impacts of our water conservation rate structure
as well as our incentive programs which will all work in
tandem to reduce the District's gallon per capita per day
(GPCD)usage.
•Outreach Events:
o Water Conservation Summit Several District staff
attended the Water Conservation Summit,held on June 2nd
at Cuyamaca College and the Water Conservation Garden.
The event was well attended by the community and the
Water Authority's new Water Smart logo was unveiled.
o Rotating Nozzle Class The District,along with Helix
and Sweetwater Authority,hosted its second rotating
sprinkler nozzle class for homeowners on Saturday,June
27 th in the District's Training Room.Over 50 people are
expected to attend.
•As part of the Water Authority funded Cooperative
Communications grant,the District partnered with Helix
Water District to create eight different bookmarks (see
attachment)that will be distributed in the District's
lobby as well as at events,to schools,libraries,
community centers,bookstores and coffee shops throughout
the two service areas.The artwork for one of the
bookmarks is from the District's photo contest winner.A
total of 100,000 bookmarks were printed and the District
received 40,000.
Information Techno~ogy and Strategic P~anning:
•IT is in the final testing phases of receiving a new
product from ESRI called the "Spatial Flex Viewer".This
tool will allow us to use GIS to look at the location of
all w()rk orders and view zones where capital funds are
allocated in the future.
•IT is exploring new ways to deliver records management
functionality using SharePoint.These new interface will
make documents more accessible but also requires us to
alter our records process in order to accommodate this new
tool.
•IT staff completed extensive training in SharePoint to
allow IT staff to develop client pages that can be most
useful for improving efficiency and accuracy of
information.
lI
•IT is providing GIS data on
pressures to the Chula Vista
request.
3
pressure zones and
Fire Department at
static
their
Finance:
•Awards -The District has recently received awards for the
FY 2008-2009 Operating and Capital Budget,Capital
Improvement Program (CIP)Budget,and the FY 2008
Comprehensive Annual Financial Report (CAFR).The CAFR
received an award for Excellence in Financial Reporting.
The District can be proud that the CAFR is an outstanding
communication tool and is recognized,as such,by the
Government Finance Officers Association (GFOA).Likewise,
the FY 2008-2009 Operating and Capital Budget and CIP
Budgets both received awards for excellence.The budgets
were recognized by both the GFOA and the CSMFO (California
Society of Municipal Finance Officers).These awards
represent significant achievements for the District.
•Banking -Otay Water District and Union Bank were featured
in an article,in the June edition of the Treasury &Risk
magazine,highlighting several innovative banking services.
One highlight is the online imaging ability,allowing the
District to provide quality and more timely service to our
customers by insuring that same day credit is given to even
the more difficult to process payments.In addition,the
address change feature creates a smooth and streamlined way
to update customer's addresses.Union Bank continues to
provide excellent service to Otay and our customers.
•Proposition 218 Notices Mailing With the expedited
approval of the budget,the District was able to save more
than $10,000 in mailing costs.With the early approval,
the majority of the 218 notices will be delivered as bill
inserts as opposed to separate mailings,saving postage,
materials and labor.Thanks to the tremendous
organizational efforts by staff,the 218 process continues
to run smoothly.The Public Hearing is scheduled for
August 24,after which the Board will be asked to approve
the proposed rates.
The financial reporting for May 31,2009 is as follows:
•For the eleven months ended May 31,2009,there are total
revenues of $59,939,674 and total expenses of $57,830.540.
The revenues exceeded expenses by $2,109,135.
The financial reporting for investments for May 31,2009 is as
follows:
•The market value shown in the Portfolio Summary and in the
Investment Portfolio Details as of May 31,2009 total
4
$77,856,791.98 with an average yield to maturity of 1.803%.
The total earnings year-to-date are $2,157,748.05.
ENGINEERING AND WATER OPERATIONS:
Engineering:
•850-4 Reservoir -Spiess Construction completed the welding
on the reservoir and RPI Coating has started coating the
interior.The reservoir is for increased capacity in the
850 Pressure Zone,as required by the 2002 Water Resource
Master Plan.The proj ect completion date is expected for
July,2009.This project is on budget.(P2191)
•1296-3 Reservoir RSH,a subcontractor of Natgun
Corporation (Natgun),has completed the grading for the
construction of the reservoir.Natgun has started
construction on the footing and floor of the reservoir.
This reservoir is for increased capacity in the 1296
Pressure Zone,as required by the 2009 Master Plan.This
project is on budget and expected to be completed in
February,2010.(P2143)
•1485-1 Pump Station Replacement SCW Contracting has
completed the installation of the perimeter retaining wall
footings and has started the construction of the wall for
the new pump station.The existing pump ~tation is exposed
to the elements and is at the end of its 'useful life.The
new pump station will be enclosed,provide more efficient
pumps,and provide for expansion when demands increase in
the 1485 Zone.This proj ect is on budget and expected to
be completed in February,2010.(P2172)
•Otay Mesa Recycled Water Supply Link Staff met with
Caltrans on May 13,2009,to discuss the alignment of the
recycled water main in Alta Road.The schedule for
construction of the third border crossing and freeway will
lag behind the schedule for construction of the recycled
pipelines.Since the location of off-ramps from the
freeway and the proposed grade changes for Alta Road will
not be known until spring of 2010,staff is looking at
alternative alignments to keep the project on track.These
pipelines will supply the links that will bring recycled
water from the District's central area to the Otay Mesa
area.(R2087,R2077,R2058)
•Sub Area Plan for the Joint Water Agency (JWA)Natural
Community Conservation Planning (NCCP)/Habitat Conservation
5
Plan (HCP)-The District received confirmation from the
California Dept.of Fish and Game (CDFG)that it could
proceed with its effort to prepare its own sub area plan
and be amended into the JWA NCCP/HCP.In addition,the
CDFG Legal Counsel agreed that the District can go under
the JWA Plan NCCP/HCP without having to revisit the
conservation analysis of all species that had originally
been reviewed for the Multiple Species Conservation Program
and Multiple Habitat Conservation Program analyses.This
is good news,as it will expedite the preparation of the
District's sub area plan.
•Recycled Water for the Otay Landfill -In 2005 the District
acquired fee title property and easements from the San
Diego Landfill Systems for the purposes of construction of
the recycled water systems facilities to transport,store,
and pump the recycled water supply from the City of San
Diego's South Bay Water Reclamation Plant.The document
stipulating the terms of the real property and easement
acquisition conditions with San Diego Landfill Systems (see
Attachment A).
All of the terms of the property transaction have been
accomplished except the waiving of the water meter capacity
fee and installation of the recycled water meter and
backflow system.
2009 the
associated
San Diego Landfill Systems requested
installation of the recycled water
backflow system (see Attachment B).
on ;June 24,
meter and
The estimated savings
excess excavated soil
an alternate site was
meter capacity fee is
is already in place.
to the terms of the
saved over $500,000.
to the District for placement of the
on the landfill in-lieu of hauling to
$600,000.The waived recycled water
about $88,000 and the backflow system
As a result of the District agreeing
property transaction,the District
The District greatly appreciated the San Diego Landfill
Systems cooperation leading toward the successful
completion of the recycled water supply link.
In addition,the landfill operations will be·using recycled
water for their dust control operations in-lieu of potable
water.
6
•Comision Estatal de Servicios PUblicos de Tijuana (CESPT)-
On June 18,staff attended the renaming of the Los Alivos
Wastewater Treatment Plant to Arturo Herrera Solis
Treatment Plant in Tijuana,Baj a California.Otay Water
District's name was mentioned several times as a sister
agency to CESPT.Hernando Duran,CESPT GM,was very
pleased with the visit.Afterwards,staff met with CESPT
representatives and Hector Mares,District Consultant,to
discuss issues common to both agencies.
•For the month of May,2009,the District sold 26 meters (65.5
EDUs)generating $273,313 in revenue.Accumulated revenue
through May 31,2009 was $2,078,515 for 138 meters (415
EDUs).Projection for this period was 308 meters (476.2
EDUs)with budgeted revenue of $2,603,883.Projected revenue
from July 1,2008 through June 30,2009 is $2,840,600.
•Approximately 3,062 linear feet of both ClP and developer
proj ect pipeline was installed in May,2009.The
Construction Division performed quality control for these
pipelines.
Staff reviewed nine
and will be gathering
to informing customers
•(9)potential easement encroachments
all the necessary information prior
of the removal of the encroachment.
There were no Engineering Proj ect purchases ;or change orders
issued during the period of May 1 thru May 31',2009 that were
within Staff signatory authority.
Water Operations:
•Total number of potable water meters is 47,836.
•The May AF potable purchases is 3,081.Below is the chart
showing cumulative purchases vs.budget and the
allocation.Currently,we are proj ected to be 8.7%below
budget and 11.6%below the allocation.June was estimated
at 9%less than last year's actual.
7
FY 2009 Potable Water Purchases
45,000
40,000
35,000
30,000
25,000
f.L<<20,000
15,000
10,000
5,000
-+-Purchases
+------2/PS"e--------------------l-ll-Budget
......-Allocation
•Recycled water consumption for the month of May 1S as
follows:
Total consumption was 409 acre-feet or 133,221,792 gallons
and the average daily consumption was 4,297,477 gallons per
day.
Total number of recycled water meters is 675.
Total recycled water consumption to date for FY 2009 is
4073.0 acre-feet .
•Wastewater flows for the month of May were as follows-
•Total basin flow,gallons per day:1,943,000.
•Spring Valley Sanitation District Flow to Metro,gallons
per day:645,000
•Total Otay flow,gallons per day:1,298,000
8
•Flow Processed at the Ralph W.Chapman Water Recycling
Facility,gallons per day:483,000.
•Flow to Metro from Otay Water District,gallons per day:
815,000.
For the month of May there were no new wastewater connections;
.total EDUs is 6,069.
~)JcU1rm /
General Manager ~~H,~_~~-------
G:\UserData\DistSec\WINWORD\STAFRPTS\GM Report 7-1-09.doc
9
ATTACHMENT A
April 18,2005
...C1)eclilvled 10 COl'l1f1'1Ui'lity geJrV1t:e
2554SWEElWATER SPRINGS BOULEVARI),SPRING VALLEY,CALIFORNIA91978·2096
TELEPHONE;670-2222.AREA CODE 619
Proj.R001,R0041W .Os.30016,30015
Mr.Robert Fifarek,P.E.
Environmental Manager
San Diego Landfill Systems
8514 Mast Boulevard
Santee,CA 92071
SUBJECT:Otay Water District Recycled Water Projects
Fee Title Property and Permanent Water and Temporary Construction
Easements,APN 644-020-07
Dear Mr.Fifarek:
We are addressing this Jetter to you because our records indicate that you are the acting
General Manager for the San Diego Landfill Systems (Landfill)and the officer of the
Landfill with authority to entertain offers to purchase real-property rights from the Landfill.
Ifour information is incorrect,please let me know as soon as possible.
The Otay Water District (OWD)is currently pursuing the acquisition offee title and
easements in connection with its recycled water project.The project as currently
contemplated would include a 12 million gallon reservoir,a 30-inch recycled water pipeline
and a 17.2 million gallon per day pump station.In connection with that project,OWD is
hereby offering to purchase,subject to the Board's approval of any applicable documents
and agreements, the following easements within,and fee portions of,certain real-property
owned by the Landfill and identified by Assessor Parcel Number 644-020-07..
a.A grant of permanent water and temporary construction easement of right-of..
way to Otay Water District as described in Attachment 1 to Enclosure 1 of this
letter.
b.A fee interest in and to the portion of real property as described in Attachment 2
to Enclosure 1 of this letter.
It is our sincere desire that the easements and fee simple interest discussed herein can be
acquired amicably,expeditiously,and by negotiation,pending approval ofthe Board.To
this end,Section 7267.2(a)ofthe California Government Code provides that prior to
initiating negotiations for the acquisition of real property,the District must (i)make an offer
to the owner to acquire the property for the full amountthat the District has established a:.;
"just compensation,"which offer is for an amount not less than the District's appraisal of
the fair market value of the property,and (ii)provide the owner with a written statement of,
and summary ofthe basis for,the amount that the District established as "just
compensation."
Mr.Robert Fifarek,San Diego Landfill Systems
APN 644-020-07
April 18,2005
Page 2
OWD retained the appraisal services of Jones,Roach &Caringella,Inc.,an independent
real estate appraiser,to estimate the "Fair Market Value"of the proposed acquisition,as
that value is defined in Section 1263.320 of the California Code of Civil Procedure.The
appraiser's fair market value estimates for each interest to be acquired is shown on the
Appraisal Summary Statement,Attachment 3 to Enclosure 1 to this letter.On the basis of
this independent fee appraisal.OWD has determined that the following constitutes just
compensation for each of the offers to purchase:(i)the amount of $5,233 for the
permanent easement;(ii)the amount of $2,093 for the temporary easement;and (iii)the
amount of $30,500 for the portion of real property to be acquired in fee simple.In addition,
the District currently has an existing permanent water easement on the Landfill which will
be partially quitclaimed and a new easement acquired with no net increase in area.This
area is not included in the appraisal but is shown in Enclosures 2 and 3.
Any agreement for purchase shall include,but not necessarily be limited to the following
terms and conditions:
1.An escrow will be opened by or at the direction of OWD through which title will be
conveyed by Easement Deeds to OWD,free and clear of any and all liens,
encumbrances,and options and claims for leasehold interests for a total consideration
of $38,000.00.
2.The proceeds related to the purchase of said property may be subject to payment
demands for:county taxes,assessment liens,federal and sta~e tax liens,creditor
judgments and beneficiaries of trust deeds in connection with obtaining free and clear
title.
3.OWD will pay all eligible incidental expenses associated with the escrow closing
including processing of lien releases,partial reconveyance,and the cost of a Policy of
Title Insurance.
4.The proposed acquisition is SUbject to OWD reViewing the escrow Preliminary Title
Report and accepting the conveyance document.
5.This offer will be deemed revoked if not accepted within 45 days of the date ofthis
letter.
In addition to the land acquisition issues,there have been other items of mutual
concession that have been discussed between the Landfill and District staff in prior
meetings.The basic Principles of Understanding (POU)are listed in Enclosure 4.
Ifthe above acquisition offer and the POU meet with your approval,please sign the
enclosed copy ofthis letter and return to my attention.An escrow will be opened upon
your approval of the terms.In addition,a formal agreement for the POU will be processed
and sent to you for approval.
P:\WORKING\CIP R001\Wo 30016\Plannlng\Rlghl-of-Way\SD Landnll Sys Ie Easemnl&Agreement 04-12-05.doc
j
Mr.Robert Fifarek,San Diego Landfill Systems
APN 644-020-07
April 18,2005
Page 3
If you have any questions regarding the projector the terms of the acquisition proposal,
please call Randy Klaahsen at (619)670-2725 at your earliest convenience so that we
may arrange to meet with you.
MW/RK:seh
Enclosures
1)Summary Statement Relating to the Purchase of Real Property,with
Attachment 1,Sample Permanent Water and Temporary Construction
Easements with Exhibit A an~B,Legal Description and Plat;Attachment 2,
Sample of Grant Deed (Fee Title Property)with Exhibit A and B,Legal and
Plat;Attachment3,Appraisal Summary Statement
2)Sample Quitclaim of Permanent Water Easement
3)Sample Access Easement (Acquisition of New Permanent Access Easement)
with Exhibit A and B,Legal Description and Plat
4)Principles of Understanding between Landfill and District
OFFER ACCEPTED:
Dated:--?-7+-/;-I-L-->~~~:::::::'-S-_
P:\WORKING\CIP R001\Wo 30016\Plannlng\Rlght-of-Way\SD Lendflll Sys ra Easamnt &Agreement 04·12·05.doc
ATTACHMENT B
David Charles
Page 1 of 1
From:Mohr,Neil [NMohr@republicservices.com]
Sent:Wednesday,June 24,2009 12:01 PM
To:David Charles
Cc:Lozano,Paul;Gardner,Tom
Attachments:otay water.pdf
David,
Attached is the agreement with San Diego Landfill Systems (Otay Landfill)and the Otay Water District regarding
the easements and access for the installation ofthe recycled water tank near the Landfill.Otay Landfill is excited
to have access to the recycled water for our dust control measures.Currently we must use potable water for dust
control,so the access to recycled water is another step for the Otay Water District and the Otay Landfill to move
to an environmentally sustainable future.Thanks for you efforts to secure this connection.We are ready to use
the recycled water and should be a strong customer through out the year,as our need for dust control is required
year round.
Thanks again,ifyou have any questions please call.
Neil R.Mohr
General Manager
Direct:(619)449-9026
Cell:(619)733-7525
6/24/2009
Protect oar
watersheds-
protect.Dr
health!
Bringing
water to
San Diego
has always
been a
challenge
A wooden flume
brought water from
Lake ·Cuyamaca
1889 -1937
Exhibit A
OTAY WATER DISTRICT
COMPARATIVE BUDGET SUMMARY
FOR ELEVEN MONTHS ENDED MAY 31,2009
REVENUE:
Water Sales
Energy Charges
System Charges
Penalties
MWD &CWA Fixed Charges
Total Water Sales
Reclamation Sales
Sewer Charges
Meter Fees
Capacity Fee Revenues
Betterment Fees for Maintenance
Annexation Fees
Non-Operating Revenues *
Tax Revenues
Interest
General Fund Draw Down
Total Revenue
EXPENSES:
Potable Water Purchases
Recycled Water Purchases
CWA-Infrastructure Access Charge
CWA-Customer Service Charge
CWA-Emergency Storage Charge
MWD-Capacity Res Charge
MWD-Readiness to Serve Charge
Subtotal Water Purchases
PowerCharges
Payroll &Related Costs
Material &Maintenance
Administrative Expenses
Legal Fees *
Expansion Reserve
Replacement Reserve
Total Expenses
Excess Revenue (Expense)
Annual
Budget
$32,836,500
2,047,100
10,619,400
906,900
2,819,500
49,229,400
6,344,500
2,145,300
103,800
1,301,900
895,900
483,600
1,633,100
4,137,300
667,800
120,100
$67,062,700
$25,183,600
1,490,800
1,227,500
1,049,800
1,774,700
602,800
665,100
31,994,300
2,780,500
17,185,400
3,872,800
5,467,600
467,500
5,016,700
277,900
$67,062,700
$-
YTD YTD YTD
Actual Budget Variance Var%
$27,077,913 $29,029,600 $(1,951,687)(6.7%)
1,693,621 1,764,500 (70,879)(4.0%)
8,764,428 9,683,200 (918,772)(9.5%)
575,720 828,800 (253,080)(30.5%)
3,351,904 2,566,900 785,004 30.6%
41,463,586 43,873,000 (2,409,414)(5.5%)
5,425,278 5,470,500 (45,222)(0.8%)
1,986,269 1,969,600 16,669 0.8%
59,948 95,150 (35,202)(37.0%)
1,403,334 1,193,500 209,834 17.6%
536,860 821,200 (284,340)(34.6%)
276,790 443,300 (166,510)(37.6%)
4,376,227 1,459,950 2,916,277 199.8%
3,941,285 4,004,600 (63,315)(1.6%)
359,996 591,500 (231,504)(39.1%)
110,100 110,100 0.0%
$59,939,674 $60,032,400 $(92,726)(0.2%)
$20,660,457 $22,373,700 $1,713,243 7.7%
1,140,033 1,284,600 144,567 11.3%
1,118,618 1,118,710 92 0.0%
959,409 959,700 291 0.0%
1,623,688 1,623,700 12 0.0%
552,204 552,000 (204)(0.0%)
609,664 609,600 (64)(0.0%)
26,664,073 28,522,010 1,857,937 6.5%
2,653,461 2,515,500 (137,961)(5.5%)
15,222,926 15,727,550 504,624 3.2%
3,089,553 3,494,067 404,513 11.6%
4,317,433 4,885,101 567,667 11.6%
1,029,793 428,542 (601,251)(140.3%)
4,598,600 4,598,600 0.0%
254,700 254,700 0.0%
$57,830,540 $60,426,069 $2,595,529 4.3%
$2,109,135 $(393,669)$2,502,803 *
*The $2,502,803 positive variance reflects the net effect ofthe successful settlement ofthe AIG/Kemper litigation.The District
received $1,506,000 as net proceeds after deducting agreed upon fees and expenses ofapproximately $744,000 from the $2.25 million
settlement.
F:lMORPT/FS2009-0509 6/18/2009 12:01 PM
OTAY WATER DISTRICT
INVESTMENT PORTFOLIO REVIEW
MAY 31,2009
INVESTMENT OVERVIEW &MARKET STATUS:
The federal funds rate has remained constant now for over 5-months.On December 16th,at the Federal Reserve Board's regular
scheduled meeting,the federal funds rate was lowered from 1.00%to "a target range ofbetween Zero and 0.25%"in response to the
nation's ongoing financial crisis,as well as banking industry pressure to ease credit and stimulate the economy.This marked the ninth
reduction in a row since September 18,2007,when the rate was 5.25%.They went on to say:"The Committee anticipates that weak
economic conditions are likely to warrant exceptionally low levels ofthe federal funds rate for some time."There have been no
further changes made to the federal funds rate at the Federal Reserve Board's subsequent regular scheduled meetings,the most recent
of which was held on April 29,2009.
Despite the large drop in available interest rates,the District's overall effective rate ofreturn on at May 31st was 1.88%.At the same
time the LAIF return on deposits has also dropped over the last several months,reaching an average effective yield of 1.53%for the
month of May 2009.Based on our success at maintaining a competitive rate of return on our portfolio during this extended period of
interest rate declines,no changes in investment strategy are being considered at this time.
In accordance with the District's Investment Policy,all District funds continue to be managed based on the objectives,in priority
order,of safety,liquidity,and return on investment.
PORTFOLIO COMPLIANCE:May 31,2009
Investment
8.01:Treasury Securities
8.02:Local Agency Investment Fund (Operations)
8.02:Local Agency Investment Fund (Bonds)
8.03:Federal Agency Issues
8.04:Certificates ofDeposit
8.05:Short-Term Commercial Notes
8.06:Medium-Term Commercial Debt
8.07:Money Market Mutual Funds
8.08:San Diego County Pool
12.0:Maximum Single Financial Institution
State Limit
100%
..$40 Million
100%
100%
30%
25%
30%
20%
100%
100%
Otay Limit
100%
$40 Million
100%
100%
15%
15%
15%
15%
100%
50%
OtayActual
o
$5.08 Million
o
25.84%
3.98%
o
5.17%
o
51.08%
7.37%
OTAY
Portfolio Management
Portfolio Summary
May 31,2009
Investments
Corporate Notes
Federal Agency Issues-Callable
Certificates of Deposit -Bank
LocalAgency Investment Fund (LAIF)
San Diego County Pool
Investments
Par Market Book %of Days to YTM YTM
Value Value Value Portfolio Term Maturity 360 Equiv.365 Equiv.
4,000,000.00 4,118,280.00 4,047,174.33 5.64 877 555 1.973 2.000
20,000,000.00 20,080,500.00 19,999,018.06 27.88 758 613 2.291 2.322
3,079,108.00 3,079,108.00 3,079,108.00 4.29 373 229 2.794 2.832
5,080,183.45 5,089,477.81 5,080,183.45 7.08 1 1 1.509 1.530
39,534,302.21 39,782,664.59 39,534,302.21 55.11 1 1 1.500 1.521
71 ,693,593.66 72,150,030.40 71,739,786.05 100.00%277 213 1.803 1.828
Cash
Passbook/Checking
(not included in yield calculations)
Total Cash and Investments
Total Earnings
Current Year
Average Daily Balance
Effective Rate of Return
5,706,761.58
77,400,355.24
May 31 Month Ending
125,820.10
78,618,441.62
1.88%
5,706,761.58
77,856,791.98
Fiscal YearTo Date
2,157,748.05
80,688,679.90
2.91%
5,706,761.58
77,446,547.63 277 213
0.140
1.803
0.142
1.828
I hereby certify that the investments contained in this report are made in accordance with the District Investment Policy Number 27 adopted by the Board of Directors on September 6,2006.The market
value information provided by Interactive Data Corporation.The investments provide sufficient liquidity to meet the cash flow requirements of the District for the next six months of expenditures.~17-/'2-07.JosephBeac~i •..•
Run Date:06/15/2009-14:09
Portfolio OTAY
AP
PM (PRF]M1)SymRept 6.41.200
Report Ver.5.00
Performance Measure F-12
Return on Investment
Target:Meet or Exceed 1000/0 of LAIF
2nd Qtr 3rd Qtr Apr May
FY09 FY09 FY09 FY09
2.54 1.91 1.61 1.53
3.23 2.69 2.19 1.88
0.69 0.77 0.58 0.35
6.00
tn 5.00...c:
Q)4.00E...tnQ)3.00>c:-c:2.00
0
c:1.00I-
::J...Q)0.00a:::
-1.00
1st Qtr 2nd Qtr 3rd Qtr :lth Qtr 1st Qtr
FY08 FY08 FY08 FY08 FY09
LAIF 5.24 4.96 4.18 3.11 2.78
Otay 5.20 4.95 4.30 359 3.40
o Difference -0.04 -0.01 0.12 0.48 0.62
Month
Otay 0 Difference I
".>
Otay Water District
Investment Portfolio:oS/31/09
31.05%------------
57.610/0
o Banks (Passbook/Checking/CD)•Pools (LAIF &County)121 AgencIes &Corporate Notes
OTAY
Portfolio Management Page 2
Portfolio Details -Investments
May 31,2009
Average Purchase Stated YTM Days to Maturity
CUSIP Investment#Issuer Balance Date ParValue MarketValue BookValue Rate Moody's 360 Maturity Date
Corporate Notes
084664AF8 2094 Berkshire Hathaway Fin 03/10/2009 2,000,000.00 2,068,960.00 2,030,535.43 4.200 1.973 562 12/15/2010
36962G2S2 2044 General Electric Capital 11/16/2007 2,000,000.00 2,049,320.00 2,016,638.90 5.000 Aaa 1.973 548 12/01/2010
Subtotal and Average 4,048,380.14 4,000,000.00 4,118,280.00 4,047,174.33 1.973 555
Federal Agency Issues-Callable
31398AWJ7 2097 Fannie Mae 04/08/2009 2,000,000.00 2,011,880.00 2,000,000.00 1.875 1.849 676 04/08/2011
31331GWK1 2100 Federal Farm Credit Bank OS/28/2009 2,000,000.00 2,000,620.00 2,000,000.00 1.100 1.134 637 02128/2011
3133XTLP9 2099 Federal Home Loan Bank 05/18/2009 2,000,000.00 2,003,120.00 1,999,018.06 1.525 1.538 716 05/18/2011
3128X7TT1 2079 Federal Home Loan Mortgage 06/02/2008 2,000,000.00 2,000,180.00 2,000,000.00 3.625 3.575 731 06/0212011
3128X8QH8 2095 Federal Home Loan Mortgage 03/16/2009 2,000,000.00 2,013,780.00 2,000,000.00 2.000 1.973 653 03/16/2011
3128X8WC2 2098 Federal Home Loan Mortgage 04/20/2009 2,000,000.00 2,012,780.00 2,000,000.00 1.750 1.726 688 04/20/2011
3136F9SA2 2080 Federal National Mortage Assoc 06/10/2008 2,000,000.00 2,001,260.00 2,000,000.00 3.265 3.220 374 06/10/2010
3136F9WV1 2085 Federal National Mortage Assoc 07/0212008 2,000,000.00 2,006,260.00 2,000,000.00 4.000 3.945 396 07/02/2010
3136FHAA3 2091 Federal National Mortage Assoc 02111/2009 2,000,000.00 2,015,000.00 2,000,000.00 2.000 1.973 620 02111/2011
31398AVL3 2093 Federal National Mortage Assoc 03/02/2009 2,000,000.00 2,015,620.00 2,000,000.00 2.000 1.973 639 03/02/2011
Subtotal and Average 20,128,224.97 20,000,000.00 20,080,500.00 19,999,018.06 2.291 613
Certificates of Deposit -Bank
205003183 2066 California Bank &Trust 01/22/2008 79,108.00 79,108.00 79,108.00 3.180 3.180 235 01/2212010
1005581024 2090 Neighborhood National Bank 12111/2008 1,000,000.00 1,000,000.00 1,000,000.00 3.150 3.150 192 12110/2009
1006200563 2096 Neighborhood National Bank 02/05/2009 2,000,000.00 2,000,000.00 2,000,000.00 2.600 2.600 248 02104/2010
Subtotal and Average 3,079,108.00 3,079,108.00 3,079,108.00 3,079,108.00 2.794 229
Local Agency Investment Fund (LAIF)
LAIF 9001 STATE OF CALIFORNIA 07/01/2004 5,080,183.45 5,089,477.81 5,080,183.45 1.530 1.509
LAIF COPS07 9009 STATE OF CALIFORNIA 03/07/2007 '"0.00 0.00 0.00 1.530 1.509
SubtotalandAverage 20,028,570.55 5,080,183.45 5,089,477.81 5,080,183.45 1.509
San Diego County Pool
SD COUNTY POOL 9007 San Diego County 07/01/2004 39,534,302.21 39,782,664.59 39,534,302.21 1.521 1.500
Subtotal and Average 27,598,818.34 39,534,302.21 39,782,664.59 39,534,302.21 1.500
Run Date:06/15/2009-14:09
Portfolio OTAY
AP
PM (PRF_PM2)SymRept 6.41.200
Report Ver.5.00
OlAY
Portfolio Management
Portfolio Details -Investments
May 31,2009
Page 3
CUSIP Investment#Issuer
Average
Balance
Purchase
Date ParValue Market Value
Stated
Book Value Rate Moody's
YTM Days to
360 Maturity
Total and Average 78,618,441.62 71,693,593.66 72,150,030.40 71,739,786.05 1.803 213
Run Date:06/15/2009-14:09
Portfolio OTAY
AP
PM (PRF_PM2)SymRept 6.41.200
OTAY
Portfolio Management
Portfolio Details -Cash
May 31,2009
Average Purchase
CUSIP Investment #Issuer Balance Date ParValue
Union Bank
UNION MONEY 9002 STATE OF CALIFORNIA 07/01/2004 10,079.77
PETTY CASH 9003 STATE OF CALIFORNIA 07/01/2004 2,800.00
UNION OPERATING 9004 STATE OF CALIFORNIA 07/01/2004 5,668,904.55
PAYROLL 9005 STATE OF CALIFORNIA 07/01/2004 24,977.26
UNION IOC 9008 STATE OF CALIFORNIA 05/01/2006 0.00
Average Balance 0.00
Total Cash and Investmentss 78,618,441.62 77,400,355.24
Run Date:06/15/2009 -14:09
MarketValue
10,079.77
2,800.00
5,668,904.55
24,977.26
0.00
77,856,791.98
Page 4
Stated YTM Days to
Book Value Rate Moody's 360 Maturity
10,079.77 0.150 0.148
2,800.00 0.000
5,668,904.55 0.143 0.141
24,977.26 0.000
0.00 4.500 4.438
77,446,547.63 1.803 213
Portfolio OTAY
AP
PM (PRF_PM2)SymRept6.41.200
OTAY
Activity Report
Sorted By Issuer
July 1,2008 -May 31,2009
CUSIP Investment#Issuer
Percent
ofPortfolio
ParValue
Beginning
Balance
Current Transaction
Rate Date
Purchases or
Deposits
ParValue......................................_."",..
Redemptions or
Withdrawals
Ending
Balance
Issuer:Berkshire Hathaway Fin
Corporate Notes
084664AF8 2094 Berkshire Hathaway Fin
Subtotal and Balance 0.00
4.200 03/10/2009 2,000,000.00
2,000,000.00
0.00
0.00 2,000,000.00
Issuer Subtotal 2.584%0.00 2,000,000.00 0.00 2,000,000.00
Issuer:STATE OF CALIFORNIA
Subtotal and Balance
Subtotal and Balance
IssuerSubtotal 13.937%
Local Agency Investment Fund (LAIF)
LAIF 9001 STATE OF CALIFORNIA
LAIF COPS07 9009 STATE OF CALIFORNIA
5,706,761.58
5,080,183.45
10,786,945.03
0.150 101,573,523.77 101,573,460.93
0.143 9,780,737.46 5,654,240.94
3,483.82 2,883.82
1,579,602.22 111,357,745.05 107,230,585.69
1.530 76,296,701.66 82,005,000.00
1.530 35,924.82 1,475,579.60
12,228,136.57 76,332,626.48 83,480,579.60
13,807,738.79 187,690,371.53 190,711,165.29
STATE OF CALIFORNIA
STATE OF CALIFORNIA
STATE OF CALIFORNIA
Union Bank
UNION MONEY 9002
UNION OPERATING 9004
PAYROLL 9005
Issuer:California Bank &Trust
Certificates of Deposit -Bank
Subtotal and Balance 79,108.00 79,108.00
IssuerSubtotal 0.102%79,108.00 0.00 0.00 79,108.00
Issuer:Fannie Mae
Federal Agency Issues-Callable
31398AMX7 2064 Fannie Mae 3.000 02/19/2009 0.00 2,000,000.00
Run Date:06/15/2009 -14:10
Portfolio OTAY
AP
DA (PRF_DA)SymRept 6.41.200
ReportVer.5.00
OTAY
Activity Report
July 1,2008 -May 31,2009
Page 2
CUSIP
Issuer:Fannie Mae
Investment#Issuer
Percent
of Portfolio
ParValue.............................................".
Beginning
Balance
Current Transaction
Rate Date
...........f'<irYlilue
Purchases or Redemptions or
Deposits Withdrawals
Ending
Balance
Federal Agency Issues-Callable
31398AWJ7 2097 Fannie Mae 1.875 04/08/2009 2,000,000.00 0.00
Subtotal and Balance
IssuerSubtotal
Issuer:Federal Farm Credit Bank
2.584%
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
Federal Agency Issues-Callable
31331YB74 2073
31331GWK1 2100
Federal Farm Credit Bank
Federal Farm Credit Bank
3.180
1.100
04/07/2009
OS/28/2009
0.00
2,000,000.00
2,000,000.00
0.00
Subtotal and Balance
IssuerSubtotal
Issuer:Federal Home Loan Bank
Federal Agency Issues-Callable
2.584%
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
3133XLTL7
3133XMX71
3133XN6X2
3133XNP52
3133XNS42
3133XNPR4
3133XPDR2
3133XPDSO
3133XPWL4
3133XPX90
3133XPZN7
3133XQC91
3133XQF23
3133XQJ78
3133XQMC3
3133XQUX8
3133XRNM8
3133XRK74
Run Dale:06/15/2009 -14:10
2037
2042
2045
2057
2058
2059
2062
2063
2065
2067
2068
2070
2071
2072
2074
2075
2083
2084
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
5.550
4.500
4.500
4.375
4.250
4.350
3.060
3.250
3.000
3.020
3.350
3.125
3.250
3.150
2.900
3.100
3.650
3.500
07/30/2008
08/14/2008
08/20/2008
09/17/2008
12118/2008
12124/2008
01/29/2009
01/30/2009
02/26/2009
03/05/2009
09/03/2008
12117/2008
03/25/2009
04/14/2009
04/14/2009
04/29/2009
03/31/2009
12/30/2008
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
3,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
1,800,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
1,905,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
Portfolio OTAY
AP
DA(PRF_DA)SymRept 6.41.200
Report Ver.5.00
OTAY
GASS 31 Compliance Detail
Sorted by Fund -Fund
July 1,2008 -May 31,2009
Adjustment in Value
Investment Maturity Beginning Purchase Addition Redemption Amortization Change in Ending
CUSIP Investment#Fund Class Date Invested Value of Principal to Principal ofPrincipal Adjustment Market Value Invested Value
Fund:Treasury Fund
LAIF 9001 99 FairValue 10,787,944.73 0.00 346,701.66 6,055,000.00 0.00 9,831.42 5,089,477.81
UNION MONEY 9002 99 Amortized 10,016.93 0.00 465.58 465.58 0.00 0.00 10,079.77
PETTY CASH 9003 99 Amortized 2,800.00 0.00 0.00 0.00 0.00 0.00 2,800.00
UNION OPERATING 9004 99 Amortized 1,542,408.03 0.00 12,718.82 12,718.82 0.00 0.00 5,668,904.55
PAYROLL 9005 99 Amortized 24,377.26 0.00 0.00 0.00 0.00 0.00 24,977.26
SD COUNTY POOL 9007 99 Fair Value 12,219,100.73 0.00 357,202.72 357,202.72 0.00 206,361.13 39,782,664.59
UNION IOC 9008 99 Amortized 0.00 0.00 0.00 0.00 0.00 0.00 0.00
LAIF COPS07 9009 99 Fair Value 1,439,583.11 0.00 35,924.82 1,475,579.60 0.00 71.67 0.00
3133XLTL7 2037 99 Fair Value 07/30/2010 3,006,562.50 0.00 0.00 3,000,000.00 0.00 -6,562.50 0.00
3133XMX71 2042 99 Fair Value 08/14/2009 2,004,375.00 0.00 0.00 2,000,000.00 0.00 -4,375.00 0.00
36962G2S2 2044 99 Fair Value 12/01/2010 2,051,704.10 0.00 0.00 0.00 0.00 -2,384.10 2,049,320.00
3133XN6X2 2045 99 Fair Value 08/20/2010 2,004,375.00 0.00 0.00 2,000,000.00 0.00 -4,375.00 0.00
3133XNP52 2057 99 Fair Value 09/17/2010 2,006,250.00 0.00 0.00 2,000,000.00 0.00 -6,250.00 0.00
3133XNS42 2058 99 Fair Value 06/18/2010 2,011,250.00 0.00 0.00 2,000,000.00 0.00 -11,250.00 0.00
3133XNPR4 2059 99 FairValue 12124/2010 1,810,687.50 0.00 0.00 1,800,000.00 0.00 -10,687.50 0.00
31398AKSO 2060 99 FairValue 01/07/2011 2,012,500.00 0.00 0.00 2,000,000.00 0.00 -12,500.00 0.00
1002812475 2061 99 Amortized 12/13/2008 1,000,000.00 0.00 0.00 1,000,000.00 0.00 0.00 0.00
3133XPDR2 2062 99 FairValue 01/29/2010 2,000,000.00 0.00 0.00 2,000,000.00 0.00 0.00 0.00
3133XPDSO 2063 99 FairValue 07/30/2010 1,997,500.00 0.00 0.00 2,000,000.00 0.00 2,500.00 0.00
31398AMX7 2064 99 FairValue 02/19/2010 1,998,125.00 0.00 0.00 2,000,000.00 0.00 1,875.00 0.00
3133XPWL4 2065 99 FairValue 02/26/2010 1,996,875.00 0.00 0.00 2,000,000.00 0.00 3,125.00 0.00
205003183 2066 99 Amortized 01/2212010 79,108.00 0.00 0.00 0.00 0.00 0.00 79,108.00
3133XPX90 2067 99 FairValue 03/05/2010 1,997,500,06 0.00 0.00 2,000,000.00 0.00 2,500.00 0.00
3133XPZN7 2068 99 Fair Value 09/03/2010 1,905,000.00 0.00 0.00 1,905,000.00 0.00 0.00 0.00
31398ANH1 2069 99 Fair Value 02125/2011 1,988,125.00 0.00 0.00 2,000,000.00 0.00 11,875.00 0.00
3133XQC91 2070 99 Fair Value 12/17/2010 1,985,625.00 0.00 0.00 2,000,000.00 0.00 14,375.00 0.00
3133XQF23 2071 99 Fair Value 03/25/2011 1,983,125.00 0.00 0.00 2,000,000.00 0.00 16,875.00 0.00
3133XQJ78 2072 99 Fair Value 04/14/2011 1,965,625.00 0.00 0.00 2,000,000.00 0.00 34,375.00 0.00
31331YB74 2073 99 Fair Value 04/07/2011 1,979,375.00 0.00 0.00 2,000,000.00 0.00 20,625.00 0.00
3133XQMC3 2074 99 Fair Value 10/14/2010 1,980,000.00 0.00 0.00 2,000,000.00 0.00 20,000.00 0.00
Portfolio OTAY
AP
Run Date:06/15/2009-14:10 GD (PRF_GD)SymRept6.41.200
ReportVer.5.00
OTAY
GASS 31 Compliance Detail Page 2
Sorted by Fund -Fund
Adjustment in Value
Investment Maturity Beginning Purchase Addition Redemption Amortization Change in Ending
CUSIP Investment#Fund Class Date Invested Value ofPrincipal to Principal of Principal Adjustment MarketValue Invested Value
Fund:Treasury Fund
3133XQUX8 2075 99 Fair Value 10/29/2010 1,987,500.00 0.00 0.00 2,000,000.00 0.00 12,500.00 0.00
3136F9LP6 2076 99 FairValue 04/28/2010 1,994,375.00 0.00 0.00 2,000,000.00 0.00 5,625.00 0.00
3136F9NB5 2077 99 FairValue 05/12/2010 1,991,875.00 0.00 0.00 2,000,000.00 0.00 8,125.00 0.00
31398ARD6 2078 99 Fair Value 05/19/2011 1,997,500.00 0.00 0.00 2,000,000.00 0.00 2,500.00 0.00
3128X7TT1 2079 99 Fair Value 06/02/2011 1,997,510.07 0.00 0.00 0.00 0.00 2,669.93 2,000,180.00
3136F9SA2 2080 99 Fair Value 06/10/2010 2,000,625.00 0.00 0.00 0.00 0.00 635.00 2,001,260.00
3136F9TS2 2081 99 Fair Value 06/25/2010 2,003,125.00 0.00 0.00 2,000,000.00 0.00 -3,125.00 0.00
3128X7YG3 2082 99 Fair Value 06/26/2013 2,006,940.00 0.00 0.00 2,000,000.00 0.00 -6,940.00 0.00
3133XRNM8 2083 99 Fair Value 03/30/2010 2,011,250.00 0.00 0.00 2,000,000.00 0.00 -11,250.00 0.00
3133XRK74 2084 99 Fair Value 12130/2009 2,008,125.00 0.00 0.00 2,000,000.00 0.00 -8,125.00 0.00
3136F9WV1 2085 99 Fair Value 07102/2010 0.00 2,000,000.00 0.00 0.00 0.00 6,260.00 2,006,260.00
3133XS6Q6 2086 99 Fair Value 10101/2010 0.00 2,000,000.00 0.00 2,000,000.00 0.00 0.00 0.00
3133XSDGO 2087 99 FairValue 10102/2009 0.00 2,000,000.00 0.00 2,000,000.00 0.00 0.00 0.00
3133XSCCO 2088 99 Fair Value 10/14/2011 0.00 2,000,000.00 0.00 2,000,000.00 0.00 0.00 0.00
3133XSFC7 2089 99 Fair Value 04/02/2009 0.00 2,000,000.00 0.00 2,000,000.00 0.00 0.00 0.00
1005581024 2090 99 Amortized 12/10/2009 0.00 1,000,000.00 0.00 0.00 0.00 0.00 1,000,000.00
3136FHAA3 2091 99 Fair Value 02/11/2011 0.00 2,000,000.00 0.00 0.00 0.00 15,000.00 2,015,000.00
3128X8JA1 2092 99 FairValue 02118/2011 0.00 2,000,000.00 0.00 2,000,000.00 0.00 0.00 0.00
31398AVL3 2093 99 FairValue 03/02/2011 0.00 2,000,000.00 0.00 0.00 0.00 15,620.00 2,015,620.00
084664AF8 2094 99 FairValue 12/15/2010 0.00 2,035,000.00 0.00 0.00 0.00 33,960.00 2,068,960.00
3128X8QH8 2095 99 FairValue 03/16/2011 0.00 2,000,000.00 0.00 0.00 0.00 13,780.00 2,013,780.00
1006200563 2096 99 Amortized 02104/2010 0.00 2,000,000.00 0.00 0.00 0.00 0.00 2,000,000.00
31398AWJ7 2097 99 Fair Value 04/08/2011 0.00 2,000,000.00 0.00 0.00 0.00 11,880.00 2,011,880.00
3128X8WC2 2098 99 Fair Value 04/20/2011 0.00 2,000,000.00 0.00 0.00 0.00 12,780.00 2,012,780.00
3133XTLP9 2099 99 FairValue 05/18/2011 0.00 1,999,000.00 0.00 0.00 0.00 4,120.00 2,003,120.00
31331GWK1 2100 99 FairValue 02128/2011 0.00 2,000,000.00 0.00 0.00 0.00 620.00 2,000,620.00
Subtotal 87,788,742.96 31,034,000.00 753,013.60 73,605,966.72 0.00 402,640.05 77,856,791.98
Total 87,788,742..!36 31,034,000.00 753,013.60 73,605,966.72 0.00 402,640.05 77,856,791.98
Portfolio OTAY
AP
RunDate:06/1512009 -14:10 GD (PRF_GD)SymRept6.41.200
ReportVer.5.00
OTAY
Duration Report
Sorted by Investment Type -Investment Type
Through 05/31/2009
Investment Book Par Market Current YTM Current Maturityl Effective
Security 10 Investment#Fund Issuer Class Value Value Value Rate 365 Yield Call Date Duration
084664AF8 2094 99 Berkshire Hathaway Fin Fair 2,030,535.43 2,000,000.00 2,068,960.00 4.200 2.000 1.916 12115/2010 1.465
36962G2S2 2044 99 General Electric Capital Fair 2,016,638.90 2,000,000.00 2,049,320.00 5.000 2.000 0.000 12/01/2010 1.465
31398AWJ7 2097 99 Fannie Mae Fair 2,000,000.00 2,000,000.00 2,011,880.00 1.875 1.875 1.174c 04/08/2010 0.843
31331GWK1 2100 99 Federal Farm Credit Bank Fair 2,000,000.00 2,000,000.00 2,000,620.00 1.100 1.150 1.038c 08/28/2009 0.241
3128X7TT1 2079 99 Federal Home Loan Mortgage Fair 2,000,000.00 2,000,000.00 2,000,180.00 3.625 3.625 3.607c 06/0212009 0.002
3133XTLP9 2099 99 Federal Home Loan Bank Fair 1,999,018.06 2,000,000.00 2,003,120.00 1.525 1.559 1.212c 08/18/2009 0.000
3136F9SA2 2080 99 Federal National MortageAssoc Fair 2,000,000.00 2,000,000.00 2,001,260.00 3.265 3.265 3.137c 06/10/2009 0.024
3128X8WC2 2098 99 Federal Home Loan Mortgage Fair 2,000,000.00 2,000,000.00 2,012,780.00 1.750 1.750 1.024c 04/20/2010 0.877
3128X8QH8 2095 99 Federal Home Loan Mortgage Fair 2,000,000.00 2,000,000.00 2,013,780.00 2.000 2.000 1.124c 03/16/2010 0.782
31398AVL3 2093 99 Federal National MortageAssoc Fair 2,000,000.00 2,000,000.00 2,015,620.00 2.000 2.000 0.957c 03/0212010 0.743
3136FHAA3 2091 99 Federal National Mortage Assoc Fair 2,000,000.00 2,000,000.00 2,015,000.00 2.000 2.000 0.915c 02/11/2010 0.686
3136F9WV1 2085 99 Federal National Mortage Assoc Fair 2,000,000.00 2,000,000.00 2,006,260.00 4.000 4.000 3.363c 07/0212009 0.084
1005581024 2090 99 Neighborhood National Bank Amort 1,000,000.00 1,000,000.00 1,000,000.00 3.150 3.194 3.150 12110/2009 0.517t
205003183 2066 99 California Bank &Trust Amort 79,108.00 79,108.00 79,108.00 3.180 3.224 3.180 01/2212010 0.632t
1006200563 2096 99 Neighborhood National Bank Amort 2,000,000.00 2,000,000.00 2,000,000.00 2.600 2.636 2.600 02/04/2010 <l.666t
LAIF COPS07 9009 99 STATE OF CALIFORNIA Fair 0.00 0.00 0.00 1.530 1.530 1.530 0.000
LAIF 9001 99 STATE OF CALIFORNIA Fair 5,080,183.45 5,080,183.45 5,089,477.81 1.530 1.530 1.530 0.000
SDCOUNTY 9007 99 San Diego County Fair 39,534,302.21 39,534,302.21 39,782,664.59 1.521 1.521 1.521 0.000
ReportTotal 71,739,786.05 71,693,593.66 72,150,030.40 1.609 0.229t
t =Duration can not be calculated on these investments due to incomplete Market price data.
Run Date:06/15/2009 -14:11 Page 1
Portfolio OTAY
AP
DU (PRF_DU)SymRept 6.41.200
Report Ver.5.00
STAFF REPORT
July 1,2009
DIV.NO.W.O.lG.F.NO:
MEETING DATE:Regular Board ~
Sean Prendergast,Fin'~Vce
Supervisor,Payroll &AP
APPROVED BY:Joseph Beachem,Chief Financial Officer
(Chief)
TYPE MEETING:
SUBMITTED BY:
APPROVED BY:German Alvarez,Assistant General Manager
(Ass!.GM):
SUBJECT:Accounts Payable Demand List
PURPOSE:
Attached is the list of demands for the Board's information.
FISCAL IMPACT:
SUMMARY NET DEMANDS
CHECKS (2018235-2018719)$3,092,162.84
WIRE TO:
CITY TREASURER -METROPOLITAN SEWERAGE SYSTEM
CITY TREASURER -RECLAIMED WATER PURCH -APR
CALPERS -OTHER POST EMPLOYMENT BENEFITS
DELTA HEALTH SYSTEMS -DENTAL &COBRA CLAIMS
LANDESBANK -CERTIFICATES OF PARTICIPATION
SAN DIEGO COUNTY WATER WATER DELIVERIES -APR
SPECIAL DISTRICT RISK MGMT -INSURANCE PREM -JUL
UNION BANK -PAYROLL TAXES
WAGEWORKS
$130,378.00
$100,972.62
$145,500.00
$19,927.31
$1,721.88
$2,091,449.52
$187,391.16
$280,867.76
$56,000.00
TOTAL CASH DISBURSEMENTS $6,106,371.09
RECOMMENDED ACTION:
That the Board receive the attached list of demands.
Jb/Attachment
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS 2018235 THROUGH 2018719
RUN DATES 6/3/2009 TO 6/24/2009
Check#Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2018235 06/03/09 01910 ABCANA INDUSTRIES 841191 05/11/09 BULK SODIUM HYPOCHLORITE 1,317.79
841448 05/14/09 BULK SODIUM HYPOCHLORITE 626.68
841190 05/11/09 BULK SODIUM HYPOCHLORITE 578.36 2,522.83
2018236 06/03/09 08488 ABLEFORCE INC 1739 OS/27/09 CONSULTING SERVICES -IS DEPT 4,250.00
1740 OS/27/09 CONSULTING SERVICES -IS DEPT 2,000.00 6,250.00
2018237 06/03/09 00132 AIRGASWEST 103242761 05/13/09 BREATHING AIR -TREATMENT PLANT 140.15 140.15
2018238 06/03/09 01326 AMERICAN BATTERY SUPPLY A8690 CREDIT PRICE DISCREPANCY (14.14)
A8690 05/12109 SCADA UPS AND SOLAR BATTERIES 865.48 851.34
2018239 06/03/09 06166 AMERICAN MESSAGING L1109570JF 06/01/09 PAGER SERVICES 446.36 446.36
2018240 06/03/09 08967 ANTHEM BLUE CROSS EAP 40777 OS/20/09 EMPLOYEE ASSISTANCE PROGRAM SERVICES 379.50 379.50
2018241 06/03/09 02829 APPLIED TECHNOLOGY GROUP INC 191740 05/14/09 RADIO ANTENNACABLE 92.36 92.36
2018242 06/03/09 10418 ARMANDO VIDALES RF250364637 OS/26/09 UB REFUND ACCT #250-3646-37 103.16 103.16
2018243 06/03/09 00501 AT&T CPS001151 OS/29/09 CONFERENCE PHONE SERVICE 438.77 438.77
2018244 06/03/09 05758 AT&T 001222 05/07/09 PHONE SERVICE (HI HEAD P/S-SCADA)32.36 32.36
2018245 06/03/09 03458 BREITFELDER,LARRY 70130409 04/30/09 MILEAGE REIMBURSEMENT 68.20
70130509 05/30/09 MILEAGE REIMBURSEMENT 33.00 101.20
2018246 06/03/09 08156 BROWNSTEIN HYATT FARBER 428237 OS/29/09 LEGISLATIVE ADVOCACY SERVICES 7,767.00 7,767.00
2018247 06/03/09 00223 C W MCGRATH INC 33078 05/15/09 CRUSHED ROCK 169.69 169.69
2018248 06/03/09 02920 CALIFORNIA COMMERCIAL 8359.1 05/08/09 ASPHALT 1,143.62 1,143.62
2018249 "06/03/09 00192 CALIFORNIA WATER ENVIRONMENT 001253 06/01/09 CERTIFICATE RENEWAL 61.00 61.00
2018250 06/03/09 01004 CALOLYMPIC SAFETY 055559 05/12/09 FULL FACE CARTRIDGE ADAPTER 122.89 122.89
2018251 06/03/09 03527 CARDIAC SCIENCE CORP 1151880 05/08/09 POWERHEART AED G3 FOR CREW ROOM 1,914.23 1,914.23
2018252 06/03/09 03491 CASA DE ORO CAR WASH 23 05/09/09 VEHICLE WASHING 1,701.96 1,701.96
2018253 06/03/09 00446 CITY OF CHULA VISTA 001243 OS/26/09 IFG SPONSORSHIP 300.00 300.00
2018254 06/03/09 03706 CONSUMERS PIPE &SUPPLYCO S1098615001 04/13/09 WAREHOUSE SUPPLIES 1,098.27 1,098.27
2018255 06/03/09 08479 COUNTY OF SAN DIEGO CA71962 03/16/09 SEWER0 & MAND CAPITAL REPLACEMENT 283,292.00 283,292.00
2018256 06/03/09 05125 CUDLlP,JAMES 001258 OS/27/09 TUITION REIMBURSEMENT 250.41 250.41
Page 1 of 24
~,~",-....,."....~.,.,.,- --._--------_.-.~~.,-~,.".""..,..,,-:-:-~.-=~-~_..--~-~,-.,-~,~,.~;','.~.,,~:::,.
OTAYWATERDISTRICT
CHECK REGISTER
FOR CHECKS 2018235THROUGH 2018719
RUN DATES 6/3/2009 TO 6/24/2009
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2018277 06/03/09 05862 MARINE SERVICES COMMERCIAL M13917 05/12109 HYDRO TEST ON AIR CYLINDER 60.00 60.00
2018278 06/03/09 01183 MCMASTER-CARR SUPPLY CO 28863815 05/14/09 AIR SYSTEM MAINTENANCE ITEMS 315.20 315.20
2018279 06/03/09 02835 MIL-RAM TECHNOLOGY INC 982739 05/12109 GAS DETECTOR RAINISPLASH GUARDS 338.25 338.25
2018280 06/03/09 01577 MINARIK CORPORATION 10670170DD CREDIT MEMO (670.48)
10667827DD 05/12/09 PLC ETH CONVERSION EQUIP 1,187.33 516.85
2018281 06/03/09 03393 MOBILE MINI LLC -CA 904214776 05/10/09 RENTAL 40'METER STORAGE CONTAINERS 174.73 174.73
2018282 06/03/09 09881 NATGUN CORPORATION 3 04/24/09 P2143 1296-3 RESERVOIR 2.0 MG 115,461.45 115,461.45
2018283 06103/09 00510 OFFICE DEPOT INC 473905606001 05/13/09 OFFICE SUPPLIES 108.74 108.74
2018284 06/03/09 00496 ONESOURCE DISTRIBUTORS LLC S3095153001 05/08/09 24VOLT/40AMP REVERSING STARTER 440.73 440.73
2018285 06/03/09 03790 PENHALL COMPANY 21957 05/08/09 FLAT SAW CUTTING SERVICES 200.00 200.00
2018286 06/03/09 03457 PERSONAL TOUCH WEST 21027 05/12/09 PROMOTIONAL EXPENSES 433.07 433.07
2018287 06/03/09 02264 PLASTERER,MICHAEL L 001254 06/02/09 SAFETY BOOTS REIMBURSEMENT 118.51 118.51
2018288 06/03/09 06641 PRUDENTIAL OVERALL SUPPLY 30008878 05/14/09 UNIFORMS 334.71
30008877 05/14/09 MATS,TOWELS &SUPPLIES 183.79
30008879 05/14/09 MATS,TOWELS &SUPPLIES 109.80
30008461 05/13/09 MATS,TOWELS &SUPPLIES 94.96
30008880 05/14/09 UNIFORMS 63.45
30008460 05/13/09 UNIFORMS 63.39 850.10
2018289 06/03/09 00078 PUBLIC EMPLOYEES RETIREMENT Ben2396128 05/28/09 PERS CONTRIBUTION 126,509.35 126,509.35
2018290 '06/03/09 01409 PUMP CHECK 3360 05/14/09 PUMP EFFICIENCY TESTING 2,900.00
3355 05/14/09 PUMP EFFICIENCY TESTING 2,320.00
3419 05/14/09 PUMP EFFICIENCT TESTING 2,320.00
3420 05/14/09 PUMP EFFICIENCY TESTING 2,030.00 9,570.00
2018291 06/03/09 01342 RJ SAFETYSUPPLYCO INC 26276700 05/13/09 SAFETYSUPPLIES 315.09 315.09
2018292 06/03/09 02041 RBF CONSULTING 9040016 05/11/09 CIP P2009 -36 INCH PIPELINE 12,710.00 12,710.00
2018293 06/03/09 00021 RCP BLOCK &BRICK INC 4335071 05/12/09 CONCRETE 783.00 783.00
2018294 06/03/09 06645 RELIABLE ELEVATOR INC 16973 05/01/09 ELEVATORSERVICE &MAINTENANCE 416.01 416.01
2018295 06103/09 00164 REXEL 800641167 05/01/09 CUTLER HAMMER SOFT STARTS 1,090.84 1,090.84
2018296 06/03/09 00121 SAN DIEGO GAS &ELECTRIC 001251 05/28/09 UTILITY EXPENSES 24,839.06
Page 3 of 24
•.,",.__.",.,"","'<:"..•;.'<;,\~'.H '}~"""-'-'
OTAYWATER DISTRICT
CHECK REGISTER
FOR CHECKS 2018235 THROUGH 2018719
RUN DATES 6/3/2009 TO 6/24/2009
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
001247 OS/28/09 UTILITYEXPENSES 11,934.07
001241 OS/20/09 UTILITY EXPENSES 11,112.65
001248 OS/27/09 UTILITY EXPENSES 10,488.34
001246 OS/26/09 UTILITY EXPENSES 374.39 58,748.51
2018297 06/03/09 00419 SHAPE PRODUCTS 140265 05/14/09 LABORATORYSUPPLIES 506.24 506.24
2018298 06/03/09 01651 SHARP REES-STEALY MEDICALCTRS 212 05/16/09 HEARING EXAMS FOR OPS STAFF 300.00 300.00
2018299 06/03/09 05983 SIEMENS WATER 2768476 05/13/09 W&T MICRO 2000 CL2 ANALYZER PARTS 3,688.11 3,688.11
2018300 06/03/09 00258 SLOAN ELECTRIC CO 13957 05/13/09 REBUILD ON #4 PUMP AT711-1 PUMP STATION 31,805.63 31,805.63
2018301 06/03/09 03103 SOUTHCOAST HEATING &C40325 05/11/09 AIR CONDITIONING MAINTENANCE 908.00 908.00
2018302 06/03/09 06853 SOUTHERN CALIFORNIA SOIL 350650 04/15/09 ON CALL GEOTECHNICALSERVICES 3,944.60 3,944.60
2018303 06/03/09 03760 SPANKY'S PORTABLE SERVICES INC 808184 05/08/09 PORTABLE TOILET RENTAL 80.06
808185 05/08/09 PORTABLE TOILET RENTAL 80.06
808186 05108/09 PORTABLE TOILET RENTAL 80.06
808187 05/08/09 PORTABLE TOILET RENTAL 80.06
808264 05/11/09 PORTABLE TOILET RENTAL 80.06 400.30
2018304 06/03/09 03516 SPECIAL DISTRICT RISK 28776 05/13/09 LIABILITY INSURANCE 89.88 89.88
2018305 06/03/09 05494 SPRINT 901500243032 05/12/09 GIS (AIR-TRAK)CELLULAR SERVICE 3,539.15 3,539.15
2018306 06/03/09 10094 SPRINT NATIONAL LEASE MGMT SD34XC531REF2 OS/29/09 SITE RENTAL PAYMENT REFUND 5,222.56 5,222.56
2018307 06/03/09 07678 STREAMLINE FORMS &GRAPHICS 35110 05/14/09 NCR CUSTOMER RECEIPTS 315.52
35112 05/14/09 TAGS 292.54 608.06
2018308 06/03/09 02799 TARULLI TIRE INC -SAN DIEGO 20038211 05/13/09 TIRE SERVICE 402.66 402.66
2018309 06/03/09 03261 TYLER TECHNOLOGIES INC 11585 05/13/09 EDEN SYSTEMS CONSULTING 5,205.76 5,205.76
2018310 06/03/09 08262 UNITED RENTALS NORTHWESTINC 81222442001 05/11/09 CONCRETE 179.44 179.44
2018311 06/03/09 07674 US BANK CORPORATE PAYMENT 001252 OS/22/09 DISTRICT EXPENSES 307.72 307.72
2018312 06/03/09 08028 VALLEY CONSTRUCTION MANAGEMEN-SD080207 04/30/09 AS-NEEDED CONSTRUCTION MGMT SVCS 17,540.00 17,540.00
2018313 06/03/09 07595 WALTERS WHOLESALE ELECTRIC CO 282463201 05/13/09 CUTLER HAMMER 60HP SOFTSTART 3,806.25 3,806.25
2018314 06/03/09 01343 WE GOT YA PEST CONTROL 54549 05/09/09 PEST CONTROL -BEE REMOVAL 115.00
54734 05/13/09 PEST CONTROL -BEE REMOVAL 115.00
54425 05/05/09 PEST CONTROL -BEE REMOVAL 115.00 345.00
2018315 06/03/09 00125 WESTERN PUMP INC 0076650lN 05/13/09 APCD TEST 538.00 538.00
Page 4 of 24
•_'h'_'_J~____',__.'
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS 2018235 THROUGH 2018719
RUN DATES 6/3/2009 TO 6/24/2009
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2018316 06/10/09 10478 ALLEN WORKMAN Ref002396523 06/09/09 UB Refund Cst#0000054386 59.86 59.86
2018317 06/10/09 10497 AT ENTENTERPRISES LLC Ref002396542 06/09/09 UB Refund Cst#0000144935 114.35 114.35
2018318 06/10/09 10489 AUGUSTO MUNIESA Ref002396534 06/09/09 UB Refund Cst #0000092206 776.12 776.12
2018319 06/10/09 10507 AXIA REAL ESTATE GRP Ref002396552 06/09/09 UB Refund Cst #0000124163 63.00 63.00
2018320 06/10/09 10452 BANCROFT REALTY INC Ref002396496 06/09/09 UB Refund Cst #0000143026 55.57 55.57
2018321 06/10/09 10465 BARBARA DOWNING Ref002396509 06/09/09 US Refund Cst #0000144688 16.72 16.72
2018322 06/10/09 10432 BRENDAROBINSON Ref002396476 06/09/09 US Refund Cst #0000125892 24.67 24.67
2018323 06/10/09 10506 BRENNEN AND ASSOCIATES Ref002396551 06/09/09 UB Refund Cst #0000146141 56.09 56.09
2018324 06/10109 10464 BRETT BARRAD Ref002396508 06/09/09 UB Refund Cst #0000144627 127.49 127.49
2018325 06/10/09 10431 BYCOR GENERAL CONTRACTORS Ref002396475 06/09/09 UB Refund Cst#0000125642 5,428.72 5,428.72
2018326 06/10/09 10439 CAMILLE BRUNO Ref002396483 06/09/09 UB Refund Cst#0000139761 58.28 58.28
2018327 06/10/09 10475 CARMEN ESPARZA Ref002396520 06/09/09 UB Refund Cst #0000030895 59.34 59.34
2018328 06/10109 10470 CHARLES MEYER Ref002396515 06109/09 UB Refund Cst #0000019898 15.41 15.41
2018329 06/10109 10430 CHRISTINE ZARP Ref002396474 06109/09 UB Refund Cst #0000125576 8.76 8.76
2018330 06/10109 10462 DENNIS DESOUZA Ref002396506 06109/09 UB Refund Cst #0000144519 6.27 6.27
2018331 06/10109 10471 EASTLAKE TERRACES LP Ref00"2396516 06109/09 UB Refund Cst #0000024569 850.00 850.00
2018332 06/10109 10488 ELSA EDEJER Ref002396533 06109/09 UB Refund Cst #0000091128 19.36 19.36
2018333 06/10109 10459 ERIC DUKE Ref002396503 06109/09 UB Refund Cst #0000143824 49.73 49.73
2018334 06/10109 10437 EVA RUBIO Ref002396481 06109/09 UB Refund Cst#0000127595 100.74 100.74
2018335 06/10109 09520 FLORDELIS DE LACRUZ Ref002396513 06109/09 UB Refund Cst#0000011091 67.46 67.46
2018336 06/10109 10463 GARY KENT Ref002396507 06109/09 UB Refund Cst#0000144615 49.73 49.73
2018337 06/10109 10479 GHAZI SHABA Ref002396524 06109/09 UB Refund Cst#0000056419 116.89 116.89
2018338 06/10109 10445 GREG SEALE Ref002396489 06109/09 UB Refund Cst#0000141693 61.32 61.32
2018339 06/10/09 10448 GREG SEALE Ref002396492 06109/09 UB Refund Cst #0000142706 27.12 27.12
Page 5 of 24
-~""""'."=,.,~"",,,...,"'='.,..,-).~;.~
OTAYWATER DISTRICT
CHECK REGISTER
FOR CHECKS 2018235 THROUGH 2018719
RUN DATES 6/3/2009 TO 6/24/2009
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2018340 06/10/09 10453 GREG SEALE Ref002396497 06/09/09 UB Refund Cst#0000143107 18.80 18.80
2018341 06/10/09 10486 GREGORY MINOW Ref002396531 06/09/09 UB Refund Cst #0000090106 99.41 99.41
2018342 06/10/09 10460 GREYHOUND GENERAL INC Ref002396504 06/09/09 UB Refund Cst #0000143902 36.35 36.35
2018343 06/10/09 10493 INTESAR MANSOUR Ref002396538 06/09/09 UB Refund Cst #0000104311 22.70 22.70
2018344 06/10109 10440 JEFF WAGNER Ref002396484 06/09/09 UB Refund Cst #0000140754 16.72 16.72
2018345 06/10109 10494 JESSICAFISHER Ref002396539 06/09/09 UB Refund Cst #0000121141 22.83 22.83
2018346 06/10109 10495 JOHN STENBERG Ref002396540 06/09/09 UB Refund Cst #0000144798 46.57 46.57
2018347 06/10/09 10502 JOSEPH NICHOLS Ref002396547 06/09/09 UB Refund Cst #0000145309 30.08 30.08
2018348 06/10/09 10484 JOSH NEIL Ref002396529 06/09/09 UB Refund Cst#0000087443 37.70 37.70
2018349 06/10/09 10477 JUAN FEREGRINO Ref002396522 06/09/09 UB Refund Cst#0000053683 18.04 18.04
2018350 06/10/09 10499 KISSINGER DEBRA K FAMILY TRUST Ref002396544 06/09/09 UB Refund Cst #0000145069 5.97 5.97
2018351 06/10/09 10436 KRISTINE EHRICH Ref002396480 06/09/09 UB Refund Cst #0000127296 6.13 6.13
2018352 06/10/09 10505 KRISTINE SLEAD Ref002396550 06/09/09 UB Refund Cst #0000146071 23.78 23.78
2018353 06/10109 10474 LANH NGUYEN Ref002396519 06/09/09 UB Refund Cst #0000030357 6.34 6.34
2018354 06/10/09 10457 LANISYLVAS Ref002396.501 06/09/09 UB Refund Cst #0000143280 20.85 20.85
2018355 06/10/09 10441 LAUREN EVANS Ref002396485 06/09/09 UB Refund Cst #0000140969 13.21 13.21
2018356 06/10/09 10485 LILLIAN HERNANDEZ Ref002396530 06/09/09 UB Refund Cst #0000088890 55.05 55.05
2018357 06/10/09 10451 LOANTHI Ref002396495 06/09/09 UB Refund Cst #0000142846 20.75 20.75
2018358 06/10/09 10490 LUIS QUINTANAR Ref002396535 06/09/09 UB Refund Cst#0000093449 23.25 23.25
2018359 06/10/09 10454 MARC CARPENTER &ASSOCIATES Ref002396498 06/09/09 UB Refund Cst#0000143182 23.28 23.28
2018360 06/10/09 10480 MARIA LUISA LUCERO Ref002396525 06/09/09 UB Refund Cst#0000071292 45.33 45.33
2018361 06/10/09 10455 MARIAN BROOKER Ref002396499 06/09/09 UB Refund Cst#0000143193 47.60 47.60
2018362 06/10/09 10472 MARTHA PEREZ Ref002396517 06/09/09 UB Refund Cst#0000026662 79.00 79.00
2018363 06/10/09 10476 MCMILLIN Ref002396521 06/09/09 UB Refund Cst #0000034091 835.99 835.99
2018364 06/10/09 10469 MCMILLIN OTAY RANCH Ref002396514 06/09/09 UB Refund Cst #0000019007 835.99 835.99
Page 6 of 24
~·~~·=-~~==-=-or.·.'·'''-·7''''''~~~·_'__'~-~-~---=~r~•..
OTAYWATER DISTRICT
CHECK REGISTER
FOR CHECKS 2018235 THROUGH 2018719
RUN DATES 6/3/2009 TO 6/24/2009
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2018365 06/10109 10467 MICHAEL PORTER Ref002396511 06/09/09 US Refund Cst #0000003475 204.78 204.78
2018366 06/10109 10483 MIKE WALKER Ref002396528 06/09/09 US Refund Cst#0000082280 35.20 35.20
2018367 06/10109 10487 MONICA DETMER Ref002396532 06/09/09 UB Refund Cst#0000090705 50.35 50.35
2018368 06/10109 10438 PAILLES INVESTMENTS Ref002396482 06/09/09 UB Refund Cst#0000135536 75.00 75.00
2018369 06/10109 10466 PEOPLE'S CHEVROLET Ref002396510 06/09/09 UB Refund Cst#0000000208 239.73 239.73
2018370 06/10109 10473 PETER GRAY Ref002396518 06/09/09 UB Refund Cst #0000027285 142.33 142.33
2018371 06/10109 10503 QUALITY FIRST REAL ESTATE Ref002396548 06/09/09 UB Refund Cst #0000145836 75.00 75.00
2018372 06/10109 10450 ROBERT WEICHELT Ref002396494 06/09/09 UB Refund Cst #0000142814 16.72 16.72
2018373 06/10109 10496 RUTH J REYES Ref002396541 06/09/09 UB Refund Cst #0000144911 24.99 24.99
2018374 06/10109 10442 SAN DIEGO REALTY Ref002396486 06/09/09 UB Refund Cst #0000141011 37.91 37.91
2018375 06/10109 10498 SAN DIEGO REALTY Ref002396543 06/09/09 UB Refund Cst #0000144944 19.28 19.28
2018376 06/10109 10500 SAN DIEGO REALTY Ref002396545 06/09/09 UB Refund Cst#0000145123 25.81 25.81
2018377 06/10109 10461 SAN DIEGO REALTY INC Ref002396505 06/09/09 UB Refund Cst#0000144410 27.78 27.78
2018378 06/10109 10443 SANDRA BORRUEL Ref002396487 06/09/09 UB Refund Cst#0000141175 6.67 6.67
2018379 06/10109 10501 SDREO Ref002396546 06/09/09 UB Refund Cst#0000145214 61.95 61.95
2018380 06/10109 10434 SHARON HARMON Ref002396478 06/09/09 UB Refund Cst#0000126468 34.91 34.91
2018381 06/10109 10481 SHAUNA BRZEZOWSKI Ref002396526 06/09/09 UB Refund Cst#0000081710 56.83 56.83
2018382 06/10109 10492 SHAWNAROBINSON Ref002396537 06/09/09 UB Refund Cst#0000097365 69.95 69.95
2018383 06/10109 10446 SHERI WILSON Ref002396490 06/09/09 UB Refund Cst #0000141976 71.46 71.46
2018384 06/10109 10447 SKANSKA USA CIVIL WEST CA DIST Ref002396491 06/09/09 UB Refund Cst #0000142147 807.40 807.40
2018385 06/10109 10504 SPORTS CAR CLUB OF AMERICA Ref002396549 06/09/09 UB Refund Cst #0000145940 613.95 613.95
2018386 06/10109 10435 TAMARA DECOUTEAU Ref002396479 06/09/09 UB Refund Cst #0000127226 11.37 11.37
2018387 06/10109 10456 TEAM TOWNSON Ref002396500 06/09/09 UB Refund Cst #0000143206 22.62 22.62
2018388 06/10109 10458 TONTZ TEAM INC Ref002396502 06/09/09 UB Refund Cst #0000143323 20.85 20.85
Page 7 of 24
•"'_%'=:":'._.~."'--'"""-'''':.--',"''.,-,S%
OTAYWATER DISTRICT
CHECK REGISTER
FOR CHECKS 2018235THROUGH 2018719
RUN DATES 6/3/2009 TO 6/24/2009
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2018389 06/10/09 10444 TRIAD PROPERTIES Ref002396488 06/09/09 UB Refund Cst#0000141406 10.48 10.48
2018390 06/10/09 10449 VALUE T SALES Ref002396493 06/09/09 UB Refund Cst #0000142808 63.14 63.14
2018391 06/10/09 10468 VICENTE MARINO Ref002396512 06/09/09 UB Refund Cst#0000004680 47.67 47.67
2018392 06/10109 10482 WILLIE COVINGTON Ref002396527 06/09/09 UB Refund Cst #0000081922 41.82 41.82
2018393 06/10/09 10433 WINFRED SALEAUMUA Ref002396477 06/09/09 UB Refund Cst #0000126185 5.94 5.94
2018394 06/10109 10491 YESSENIA ROMERO Ref002396536 06/09/09 UB Refund Cst #0000094631 100.00 100.00
2018395 06/10/09 10427 2360 PASEO DE LAS AMERICAS LLC 001275 06/03/09 WORK ORDER REFUND-00634-010296 998.87 998.87
2018396 06/10109 01910 ABCANA INDUSTRIES 841640 05/18/09 HYPOCHLORITE SOLUTIONS 1,134.76
841639 05/18/09 HYPOCHLORITE SOLUTIONS 694.04
841839 05/21/09 HYPOCHLORITESOLUTIONS 651.58 2,480.38
2018397 06/10109 08488 ABLEFORCE INC 1749 06/02/09 CONSULTING SERVICES -IS DEPT 3,740.00
1754 06/09/09 CONSULTING SERVICES -IS DEPT 3,400.00
1753 06/05/09 CONSULTING SERVICES -IS DEPT 1,750.00 8,890.00
2018398 06/10/09 02362 ALLIED WASTE SERVICES #509 0509003581053 05/25/09 ASBESTOS DISPOSAL CONTAINER RENTAL 844.04 844.04
2018399 06/10/09 02829 APPLIED TECHNOLOGY GROUP INC 191747 OS/20109 CRIMP TOOL 158.00 158.00
2018400 06/10/09 03492 AQUAMETRIC SALES COMPANY 00278151N 05/19/09 HAND-HELD DEVICE 1,116.21 1,116.21
2018401 06/10/09 08330 AT&T INTERNET SERVICES 85478262q0509 OS/22/09 OPTE MAN INTERNETBANDWIDTH 1,200.00 1,200.00
2018402 06/10/09 08024 BACKGROUND PROFILES INC 463 05/31/09 BACKGROUND CHECKS 109.00 109.00
2018403 06/10/09 01232 BRODING'S BATTERY WAREHOUSE 5328 CREDIT MEMO (698.88)
6321 05/18/09 AUTOMOTIVE BATTERIES 357.08
5945 05/06/09 AUTOMOTIVE BATTERIES 291.23
6395 05/21/09 AUTOMOTIVE BATTERIES 151.05
5994 05/07/09 AUTOMOTIVE BATTERIES 78.25 178.73
2018404 06/10109 03721 BULLET LOGISTICS INC 05150903350 05/15/09 COURIER SERVICES FOR TREATMENT PLANT 227.70 227.70
2018405 06/10/09 09801 CENTERBEAMINC 13001 CREDIT (38,556.40)
12992 04/29/09 NETWORK MONITORING SERVICES 28,332.00
98093 02/01/09 NETWORK MONITORING SERVICES 19,278.24 9,053.84
2018406 06/10109 02593 CITY OF CHULAVISTA AR126847 05/12/09 SEWER CHARGES 766.49 766.49
2018407 06/10/09 04985 CITY OF CHULAVISTA 001265 06/03/09 WORK ORDER REFUND 00028-010086 19.10 19.10
2018408 06/10109 04398 CONSTRUCTION MANAGEMENT 001257 05/27/09 REGISTRATION FEE 55.00 55.00
Page 8 of 24
""",,,..,.,..~.-.._-.~.-.~-;~~'~''';~
OTAYWATERDISTRICT
CHECK REGISTER
FOR CHECKS 2018235 THROUGH 2018719
RUN DATES 6/3/2009 TO 6/24/2009
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2018409 06/10/09 03706 CONSUMERS PIPE &SUPPLY CO S1102076004 05/18/09 WAREHOUSE SUPPLIES 862.71
S1102076007 05/19/09 WAREHOUSE SUPPLIES 61.51 924.22
2018410 06/10/09 03624 COPYLINK INC AR100436 05/15/09 FACSIMILE MACHINE 876.53 876.53
2018411 06/10/09 08387 COUNTY OF SD-LANDFILL MGMNT 200903 05/19/09 MICROTURBINEPOWER GENERATION 6,293.81 6,293.81
2018412 06/10/09 01926 EAST COUNTY URGENTCARE 001261 OS/21/09 DMV PHYSICALS 129.00 129.00
2018413 06/10/09 08023 EMPLOYEE BENEFIT SPECIALISTS 00464261N 06/01/09 ADMINISTRATION FEES FOR COBRA 540.00 540.00
2018414 06/10/09 03546 FERGUSON WATERWORKS#1082 0314761 OS/20/09 INVENTORY 3,781.41
0315364 06/01/09 CLAVALVE PARTS 2,057.72
03143111 05/18/09 INVENTORY 302.98 6,142.11
2018415 06/10/09 01612 FRANCHISE TAX BOARD Ben2396604 06/11/09 PAYROLL DEDUCTION 75.00 75.00
2018416 06/10/09 02344 FRANCHISE TAX BOARD Ben2396608 06/11/09 PAYROLL DEDUCTION 313.82 313.82
2018417 06/10/09 03537 GHA TECHNOLOGIES INC 545636 05/19/09 FAX TONER 204.45
545634 05/19/09 REPLACEMENT HEADSET VOICE TUBES 37.90 242.35
2018418 06/10/09 02634 GRACIA,GUSTAVOA 001256 OS/28/09 SAFETY BOOTS REIMBURSEMENT 91.98 91.98
2018419 06/10/09 00101 GRAINGER INC 9904633212 OS/21/09 VALVE REPAIR PARTS 605.96
990046332200 OS/21/09 VALVE REPAIR PARTS 27.66 633.62
2018420 06/10/09 02187 GREENSCAPE 2194 05/19/09 WEED ABATEMENT 2,600.00 2,600.00
2018421 06/10/09 00169 HAWTHORNE POWER SYSTEMS PS100170134 OS/20/09 REPAIR PART 477.09 477.09..
2018422 06/10/09 08610 HENRYBROS ELECTRONICS INC 13050209 OS/20/09 CONTROLLER FOR SECURITYCAMERA 4,888.91 4,888.91
2018423 06/10/09 07725 IMPRINTSOLUTIONS 1701 05/12/09 PROMOTIONAL EXPENSES 1,169.41 1,169.41
2018424 06/10/09 10425 ISLANDS RESTAURANT 001271 06/03/09 WORK ORDER REFUND -D0377-XX6421 1,061.54 1,061.54
2018425 06/10/09 10420 JESUS H KURODA 001267 06/03/09 WORK ORDER REFUND -D0354-XX6259 527.62 527.62
2018426 06/10/09 03172 JONES &STOKES ASSOCIATES 0062445 05/19/09 P1253 SAN MIGUEL HABITAT MGMTAREA 36,509.64
0062431 05/19/09 ON-CALL ENVIRONMENTAL SVCS 10,107.45
0062452 05/19/09 ON-CALL ENVIRONMENTAL SVCS 3,569.54
0062447 05/19/09 ON-CALL ENVIRONMENTAL SVCS 2,684.30
0062430 05/19/09 ON-CALL ENVIRONMENTAL SVCS 1,133.75 54,004.68
2018427 06/10109 05840 KIRK PAVING INC 4291 05/18/09 ANNUAL AS NEEDED PAVING SERVICES 5,996.00 5,996.00
2018428 06/10109 04996 KNOX ATTORNEY SERVICE INC 476205 05/08/09 DELIVERY OFBOARD &COMMITTEE PACKETS 28.60
Page 9 of 24
OTAYWATER DISTRICT
CHECK REGISTER
FOR CHECKS2018235 THROUGH 2018719
RUN DATES 6/3/2009 TO 6/24/2009
Check#Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
477908 05/18/09 DELIVERY OF BOARD &COMMITTEE PACKETS 28.60
477906 05/18/09 DELIVERY OF BOARD &COMMITTEE PACKETS 28.60
477909 05/18/09 DELIVERY OF BOARD &COMMITTEE PACKETS 28.60
477907 05/18/09 DELIVERY OF BOARD &COMMITTEE PACKETS 28.60
478591 05/21/09 DELIVERY OF BOARD &COMMITTEE PACKETS 28.60
478477 05/21/09 DELIVERY OF BOARD &COMMITTEE PACKETS 28.60
478481 05/21/09 DELIVERY OF BOARD &COMMITTEE PACKETS 28.60
478596 05/21/09 DELIVERY OF BOARD &COMMITTEE PACKETS 28.60
478598 05/21/09 DELIVERY OF BOARD &COMMITTEE PACKETS 28.60
478592 05/21/09 DELIVERY OF BOARD &COMMITTEE PACKETS 28.60 314.60
2018429 06/10109 03607 LEE&RO INC 83706 04/07/09 P2009 -DESIGN OF 36-INCH PIPELINE 74,152.31 74,152.31
2018430 06/10109 09283 LEVI ORTIZ 001280 06/09/09 REFUND OVERPAYMENT 63.05 63.05
2018431 06/10109 05220 LOGICALIS INTEGRATION SOLUTION IN036395 05/15/09 SMARTNET 24X7X4 282.20 282.20
2018432 06/10109 10426 LOWES COMPANIES INC 001272 06/03/09 WORK ORDER REFUND -D0378-XX6425 119.29 119.29
2018433 06/10109 02902 MARSTON+MARSTONINC 20095 05/01/09 PUBLIC RELATIONS SERVICES 8,015.00
20095a 05/01/09 PUBLIC RELATIONS SERVICES 4,215.38
20094B 04/01/09 PUBLIC RELATIONS SERVICES 3,500.38
20094Ba 04/01/09 PUBLIC RELATIONS SERVICES 2,460.00
20094 04/01/09 PUBLIC RELATIONS SERVICES 2,160.00
20093A 03/01/09 PUBLIC RELATIONS SERVICES 1,470.38 21,821.14
2018434 06/10109 01183 MCMASTER-CARR SUPPLY CO 29163258 05/19/09 TOOL BAGS 32.42 32.42
2018435 06/10109 09581 MICHAEL R WELCH PHD PE 7122 05/02/09 CONSULTANT SVCS 3,240.00 3,240.00
2018436 06/10109 10202 MWH CONSTRUCTORS INC 1266909 05/20109 TEMPORARY LABORSERVICES 13,650.00 13,650.00
2018437 06/10109 02764 MYRON L COMPANY 304464 05/20109 ULTRAMETER REPAIR 304.44 304.44
2018438 06/10109 09881 NATGUN CORPORATION 3A 04/24/09 P2143 1296-3 RESERVOIR 2.0 MG 12,829.05 12,829.05
2018439 06/10109 03523 NATIONAL DEFERRED COMPENSATION Ben2396584 06/11/09 DEFERRED COMP PLAN 12,167.69 12,167.69
2018440 06/10109 09884 NATIONAL SAFETY COMPLIANCE INC 42950 04/30109 RANDOM DRUG TESTING 440.44 440.44
2018441 06/10109 03733 NEC UNIFIED SOLUTIONS INC TMOOOOO06658 05/15/09 LABOR FOR PHONES SVCS 177.00 177.00
2018442 06/10109 00510 OFFICE DEPOT INC 474818862001 05/20109 OFFICE SUPPLIES 87.25
474818993001 05/20109 OFFICE SUPPLIES 43.48
474818994001 05/20109 OFFICE SUPPLIES 18.44 149.17
2018443 06/10109 07945 OLIN CORP -CHLORALKALI 1153255 05/20109 CHLORINE FOR TREATMENT PLANT 2,207.47 2,207.47
2018444 06/10109 10508 ORANGE COUNTYWATERASSN INC 001279 06/05/09 MEMBERSHIP RENEWAL 50.00 50.00
Page 10 of 24
,--,,.,...'=""'''''--------------.~,"",-=_._._--"'.'~---?_::-.:__;_n-'_'~
OTAYWATERDISTRICT
CHECK REGISTER
FOR CHECKS 2018235 THROUGH 2018719
RUN DATES 6/3/2009 TO 6/24/2009
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2018445 06/10109 10428 OTAY 60 DEVELOPMENT LLC 001273 06/03/09 WORK ORDER REF D0406-000001 2,245.34
001274 06/03/09 WORK ORDER REF D0406-000002 533.40 2,778.74
2018446 06/10109 03101 OTAYWATER DISTRICT Ben2396590 06/11/09 PAYROLL DEDUCTION -ASSN DUES 833.00 833.00
2018447 06/10109 03780 OWEN,DOUGLAS WESTLEY 001277 06/05/09 TUITION REIMBURSEMENT 305.00 305.00
2018448 06/10109 01002 PACIFIC PIPELINE SUPPLY 132482 05/15/09 INVENTORY 4,880.70 4,880.70
2018449 06/10109 03649 PECK S HEAVY FRICTION INC 194959 CREDIT MEMO (509.66)
194958 CREDIT MEMO (80.00)
194693 05/15/09 REPAIR PARTS 800.90
194616 05/13/09 REPAIR PARTS 509.66
194846 05/20109 BRAKE PARTS 262.92 983.82
2018450 06/10109 00137 PETTYCASH CUSTODIAN 001281 06/10109 PETTY CASH REIMBURSEMENT 389.97 389.97
2018451 06/10109 06419 PLANT SOUP INC 550 04/21/09 PROFESSIONAL WRITING SERVICES 945.00 945.00
2018452 06/10109 06410 PRISM S C SYSTEMS INC 3983 05/15/09 SURVEY EQUIPMENT 636.76 636.76
2018453 06/10109 06641 PRUDENTIAL OVERALL SUPPLY 30010942 05/21/09 UNIFORMS 338.73
30010941 05/21/09 MATS,TOWELS &SUPPLIES 148.79
30010943 05/21/09 MATS,TOWELS &SUPPLIES 109.80
30010475 05/20109 MATS,TOWELS &SUPPLIES 94.96
30010474 05/20109 UNIFORMS 57.97
30010944 05/21/09 UNIFORMS 52.03
31000123 05/21/09 UNIFORM JACKET 35.00 837.28
2018454 06/10109 10294 QWIKPRINTS 091521440 06/01/09 FINGERPRINTING SERVICES 60.00 60.00
2018455 06/10109 00021 RCP BLOCK &BRICK INC 4335167 05/16/09 RAPIDSET 783.00 783.00
2018456 06/10109 00121 SAN DIEGO GAS &ELECTRIC 001264 06/04/09 UTILITY EXPENSES 79,191.56
001260 05/27/09 UTILITY EXPENSES 39,589.72
001259 05/29/09 UTILITY EXPENSES 31,096.37 149,877.65
2018457 06/10109 05321 SCHIFF ASSOCIATES 03647 04/30109 CIP P1043-CATHODIC PROTECTION PROGRAM 20,127.50 20,127.50
2018458 06/10109 10429 SCOTT SMITH RF231747201 06/08/09 REFUND OVERPAYMENT 818.61 818.61
2018459 06/10109 05983 SIEMENS WATER 2771157 05/15/09 WATER SYSTEMS PARTS 1,013.49
2772978 05/19/09 W&T MICRO 2000 ANALYZER 598.99 1,612.48
2018460 06/10109 00258 SLOAN ELECTRIC CO 0055722 05/15/09 MOTOR REBUILD 2,845.95 2,845.95
2018461 06/10109 06853 SOUTHERN CALIFORNIASOIL 350779 04/30109 ON CALL GEOTECHNICAL SERVICES 14,292.74 14,292.74
Page 11 of 24
-_._-~",.,.....,.'""~~~.~...'~'.~-,-....,.--~.~"'""""....,.-------~~'-"...~'''',-~~------_...~~:::
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS 2018235 THROUGH 2018719
RUN DATES 6/3/2009 TO 6/24/2009
Check#Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2018462 06/10/09 03760 SPANKY'S PORTABLE SERVICES INC 809419 OS/20/09 PORTABLE TOILET RENTAL 80.06 80.06
2018463 06/10/09 03516 SPECIAL DISTRICT RISK 28793 05/18/09 LIABILITY INSURANCE 123.75 123.75
2018464 06/10/09 02354 STANDARD ELECTRONICS 12516 OS/20/09 SECURITY SERVICE &REPAIRS 127.50 127.50
2018465 06/10/09 06281 STATE DISBURSEMENT UNIT Ben2396606 06/11/09 PAYROLL DEDUCTION 286.73 286.73
2018466 06/10/09 06299 STATE DISBURSEMENT UNIT Ben2396596 06/11/09 PAYROLL DEDUCTION 237.69 237.69
2018467 06/10/09 06303 STATE DISBURSEMENT UNIT Ben2396600 06/11/09 PAYROLL DEDUCTION 836.30 836.30
2018468 06/10/09 08533 STATE DISBURSEMENT UNIT Ben2396598 06/11/09 PAYROLL DEDUCTION 841.01 841.01
2018469 06/10109 02261 STATE STREET BANK &TRUST CO Ben2396588 06/11/09 DEFERRED COMP PLAN 6,366.22 6,366.22
2018470 06/10/09 10421 STREET PROPERTIES INC 001266 06/03/09 WORK ORDER REFUND -D0068-XX6276 2,025.66 2,025.66
2018471 06/10109 00408 SWEETWATER AUTHORITY 0516E1 04/13/09 OTAY RIVER GROUNDWATER DESALINATION 500,613.50
200740131 04/13/09 OTAY RIVER GROUNDWATER DESALINATION 171,386.00
0516E2 04/14/09 OTAY RIVER GROUNDWATER DESALINATION 102,543.00
200740132 04/14/09 OTAY RIVER GROUNDWATER DESALINATION 6,271.50 780,814.00
2018472 06/10109 10424 TARGET CORPORATION 001270 06/03/09 WORK ORDER REFUND -D0373-XX6415 281.22 281.22
2018473 06/10/09 06861 TOYOTA CARLSBAD 89425 06/04/09 2009 TOYOTATACOMA 19,709.31
89408 06/04/09 2009 TOYOTATACOMA 19,709.31
89389 06/04/09 2009 TOYOTATACOMA 19,709.31 59,127.93
2018474 06/10109 10422 UBOC CORPORATE HEADQUARTERS 001268 06/03/09 WORKORDER REFUND -D0371-XX6413 1,060.45 1,060.45
2018475 06/10/09 03563 UNDERGROUND UTILITIES INC 056941 05/15/09 WATER METER BOXCLEANOUT MAINTENANCE 3,100.50 3,100.50
2018476 '06/10/09 00075 UNION TRIBUNE PUBLISHING CO 0010243427 OS/27/09 BID PUBLICATION 425.60
0010237512 05/11/09 BID PUBLICATION 339.20
0010241939 OS/22/09 BID PUBLICATION 339.20 1,104.00
2018477 06/10/09 08262 UNITED RENTALS NORTHWEST INC 81369956001 05/18/09 CONCRETE 140.29 140.29
2018478 06/10/09 05417 UNITED STATES DEPARTMENT Ben2396602 06/11/09 PAYROLL DEDUCTION 100.00 100.00
2018479 06/10109 10423 URBON ARCHITECTURE 001269 06/03/09 WORK ORDER REFUND -D0372-XX6414 355.54 355.54
2018480 06/10/09 07674 US BANK CORPORATE PAYMENT 001263 04/22/09 DISTRICT EXPENSES 3,676.58
001262 OS/22/09 DISTRICT EXPENSES 547.65
001255 OS/22/09 DISTRICT EXPENSES 32.00 4,256.23
2018481 06/10109 09218 VACO LA JOLLA LLC BILL000000004899 05/29/09 TEMPORARYSERVICES -ENG'G DEPT 5,814.40 5,814.40
Page 12 of 24
-_._---~_.._--.,.,..,=->'"C~~.~."'~#Jifi!'j,~(;.~.
OTAY WATER DISTRICT
CHECKREGISTER
FOR CHECKS 2018235 THROUGH 2018719
RUN DATES 6/3/2009 TO 6/24/2009
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2018482 06/10/09 01095 VANTAGEPOINT TRANSFERAGENTS Ben2396592 06/11/09 DEFERRED COMP PLAN 6,681.79 6,681.79
2018483 06/10/09 06414 VANTAGEPOINT TRANSFER AGENTS Ben2396594 06/11/09 401APLAN 1,301.59 1,301.59
2018484 06/10/09 03329 VERIZON WIRELESS 0764868193 05/21/09 WIRELESS DATASERVICES 10,299.00
0764868196 05/21/09 WIRELESS DATASERVICES 469.00
0764868195 05/21/09 WIRELESS DATASERVICES 296.43 11,064.43
2018485 06/10/09 01343 WE GOT YA PEST CONTROL 54685 05/15/09 PEST CONTROL -BEE REMOVAL 115.00
54686 05/15/09 PEST CONTROL -BEE REMOVAL 115.00
54687 05/15/09 PEST CONTROL -BEE REMOVAL 115.00 345.00
2018486 06/10/09 00190 WEST PAYMENT CENTER 818356882 05/20/09 LEGAL LIBRARYUPDATES 1,377.84 1,377.84
2018487 06/10/09 03692 WESTIN ENGINEERING INC 33099 04/29/09 CIP P1210 -ASSET MANAGEMENT PLAN 11,696.78 11,696.78
2018488 06/17/09 02362 ALLIED WASTE SERVICES #509 0509003579692 05/25/09 TRASH REMOVAL SERVICES 754.25
0509003581831 05/25/09 TRASH REMOVAL SVCS TREATMENT PLANT 118.73 872.98
2018489 06/17/09 03357 APEX ADVERTISING INC 353519 05/16/09 COMMUNITY INVOLVEMENT AWARD 175.12 175.12
2018490 06/17/09 05758 AT&T 001286 06/07/09 PHONE SERVICE 32.36 32.36
2018491 06/17/09 07785 AT&T 000000658079 06/17/09 PHONE SERVICES 5,778.93 5,778.93
2018492 06/17/09 08542 BUCK PETROLEUM CO 5103934 05/27/09 UNLEADED FUEL 10,339.90 10,339.90
2018493 06/17/09 00223 C W MCGRATH INC 33177 05/26/09 CRUSHED ROCK 523.59 523.59
2018494 06/17/09 02920 CALIFORNIA COMMERCIAL 84016 05/27/09 ASPHALT 2,693.00 2,693.00
2018495 06/17/09 02091 CALIFORNIA PUBLIC EMPLOYERS 0012~06/16/09 REGISTRATION FEE 550.00 550.00
2018496 '06/17/09 02758 CARMEL BUSINESS SYSTEMS INC 7009 06/01109 TEMPORARY SERVICES -RECORDS 1,122.90 1,122.90
2018497 06/17/09 03334 COMPUTER MASTERS 73918 05/26/09 HP COMPUTERS 9,776.63 9,776.63
2018498 06/17/09 03706 CONSUMERS PIPE &SUPPLY CO S1102076009 05/27/09 WAREHOUSE SUPPLIES 49.85 49.85
2018499 06/17/09 02612 COUNCIL OF WATER UTILITIES 001283 06/15/09 MEETING REGISTRATION 25.00 25.00
2018500 06/17/09 03606 DCSE INC 5 05/14/09 INTEGRATION CONSULTING SERVICES 3,980.00 3,980.00
2018501 06/17/09 02603 DELL MARKETING LP XD7MFTXF2 05/24/09 INSPIRON LAPTOP PS AND BATTERY 164.73 164.73
2018502 06/17/09 00230 EDP PRODUCTS INC 806005 05/28/09 CARTRIDGE STORAGEIRETRIEVAL 219.60 219.60
2018503 06/17/09 05128 EMPIRE ELECTRICAL SUPPLY 5004493 05/28/09 LAMPS FORTROPHY CASE 58.24 58.24
Page 13 of 24
-~-,..
OTAYWATER DISTRICT
CHECK REGISTER
FOR CHECKS 2018235THROUGH 2018719
RUN DATES 6/3/2009 TO 6/24/2009
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2018524 06/17/09 10514 PENSA,RHIANNA 001284 06/12/09 MILEAGE REIMBURSEMENT 131.45 131.45
2018525 06117109 00078 PUBLIC EMPLOYEES RETIREMENT Ben2396586 06/11/09 PERS CONTRIBUTION 128,292.30 128,292.30
2018526 06/17109 00766 RANROYPRINTING COMPANY 097676 06/12/09 LETTERHEADAND ENVELOPES 2,263.09 2,263.09
2018527 06/17/09 00021 RCP BLOCK&BRICK INC 4335398 05/28/09 RAPIDSET 496.34 496.34
2018528 06/17109 01789 RIPPERGER,RONALD H 001291 06/10109 REIMBURSEMENT FOR HEADSETS 108.73 108.73
2018529 06/17/09 00217 RW LITTLE CO INC 92728 05/22/09 POWDER COATING OFVALVE PARTS 200.00 200.00
2018530 06/17/09 00247 SAN DIEGO DAILY TRANSCRIPT 142783 OS/22/09 BID ADVERTISEMENT 85.25 85.25
2018531 06/17/09 03728 SAN DIEGO EAST COUNTY CHAMBER 16106 06/17109 MEMBERSHIP RENEWAL 329.00 329.00
2018532 06/17/09 00121 SAN DIEGO GAS &ELECTRIC 001282 06/05/09 UTILITY EXPENSES 55.68
001285 06/05/09 UTILITY EXPENSES 9.56 65.24
2018533 06/17/09 07735 SERVICEBUREAU AR160967 OS/28/09 POPULATION ESTIMATE FOR OWD 100.00 100.00
2018534 06/17109 05983 SIEMENS WATER 2778785 OS/27/09 T-PLANT GAS CL2 EQUIPMENT PM SERVICE 7,986.28 7,986.28
2018535 06/17/09 03760 SPANKY'S PORTABLE SERVICES INC 810060 05/28/09 PORTABLE TOILET RENTAL 98.25 98.25
2018536 06/17/09 05494 SPRINT 901500243033 06/12109 GIS (AIR-TRAK)CELLULAR SERVICE 3,539.15 3,539.15
2018537 06/17/09 06841 SUPERIOR ENVIRONMENTAL 0905033 05/26/09 DATACENTER CLEANING SERVICES 725.00 725.00
2018538 06/17109 01736 SWIGGERS,JULIE M 001294 06/17/09 CERTIFICATION RENEWAL REIMB 61.00 61.00
2018539 06/17109 04977 T-MOBILE 41508"6045----06/05/09 CELL PHONE &BLACKBERRY SERVICES 1,175.24 1,175.24
2018540 '06/17/09 03563 UNDERGROUND UTILITIES INC 056946 OS/26109 WATER METER BOX CLEANOUT MAINTENANCE 1,725.75 1,725.75
2018541 06/17/09 08262 UNITED RENTALS NORTHWEST INC 81511386001 OS/26/09 CONCRETE 224.30 224.30
2018542 06/17/09 00350 UNITED STATES POSTAL SERVICE 001289 06/15/09 REIMBURSE POSTAGE 1,650.00 1,650.00
2018543 06/17109 07674 US BANK CORPORATE PAYMENT 001293 OS/22/09 DISTRICT EXPENSES 3,292.44 3,292.44
2018544 06/17/09 04345 US CONCRETE PRECAST GROUP 01369961N OS/28/09 INVENTORY 3,568.78 3,568.78
2018545 06/17109 08402 US POSTMASTER OWD5781 06/17109 CONSUMER CONFIDENCE REPORT MAILING 6,868.44 6,868.44
2018546 06/17/09 08402 US POSTMASTER 2538 06/15/09 PROP 218 MAILING 2,472.50 2,472.50
2018547 06/17109 01343 WE GOT YA PEST CONTROL 54735 05/13/09 PEST CONTROL-BEE REMOVAL 115.00
54954 OS/28/09 PEST CONTROL-BEE REMOVAL 115.00 230.00
Page 15 of 24
-----------_.-.'""::"''''''~~"",":.-..,,&,
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS 2018235 THROUGH 2018719
RUN DATES 6/3/2009 TO 6/24/2009
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2018548 06/17/09 00125 WESTERN PUMP INC 00770521N OS/28/09 SB989 3 YEAR TESTING 1,640.23 1,640.23
2018549 06/24/09 10524 ANA GARCIA Ref002396794 06/18/09 UB Refund Cst #0000084917 48.85 48.85
2018550 06/24/09 10537 ANGELA OAKES Ref002396807 06/18/09 UB Refund Cst #0000131432 23.36 23.36
2018551 06/24/09 10558 BERENICE AVILA Ref002396828 06/18/09 UB Refund Cst#0000146197 28.02 28.02
2018552 06/24/09 10542 CWMBS2005-9 Ref002396812 06/18/09 UB Refund Cst#0000143482 42.81 42.81
2018553 06/24/09 10533 DEANNAGOLDBERG Ref002396803 06/18/09 UB Refund Cst #0000126826 56.81 56.81
2018554 06/24/09 10543 DENNIS DESOUZA Ref002396813 06/18/09 UB Refund Cst #0000143780 39.09 39.09
2018555 06/24/09 10546 DRAWDECA INC Ref002396816 06/18/09 UB Refund Cst #0000144158 32.75 32.75
2018556 06/24/09 10534 EBER NASCIMENTO Ref002396804 06/18/09 UB Refund Cst #0000127365 47.53 47.53
2018557 06/24/09 10523 ENRIQUE SOSA Ref002396793 06/18/09 UB Refund Cst #0000080415 120.00 120.00
2018558 06/24/09 10556 EVARUBIO Ref002396826 06/18/09 UB Refund Cst #0000145452 29.72 29.72
2018559 06/24/09 10532 FELICIANO RIOS Ref002396802 06/18/09 UB Refund Cst #0000124087 49.26 49.26
2018560 06/24/09 10515 GLEN HOLLAND Ref002396785 06/18/09 UB Refund Cst #0000019817 50.00 50.00
2018561 06/24/09 10559 GREG SEALE Ref002396829 06/18/09 UB Refund Cst #0000146242 45.70 45.70
2018562 06/24/09 10545 GREGG PHILLIPSON Ref002396815 06/18/09 UB Refund Cst #0000144038 44.74 44.74
2018563 06/24/09 10531 HATIM HALABIA RefOQ2396801 06/18/09 UB Refund Cst#0000123902 19.64 19.64
2018564 '06/24/09 10544 HELLER REALTY GROUP Ref002396814 06/18/09 UB Refund Cst#0000144036 55.49 55.49
2018565 06/24/09 10553 HERLINDA RYAN INC Ref002396823 06/18/09 UB Refund Cst#0000145154 52.89 52.89
2018566 06/24/09 10555 HSBC BANK Ref002396825 06/18/09 UB Refund Cst#0000145409 16.18 16.18
2018567 06/24/09 10521 HUSAN HYASAT Ref002396791 06/18/09 UB Refund Cst#0000074018 82.55 82.55
2018568 06/24/09 10530 JACQUELINE TOUPS Ref002396800 06/18/09 UB Refund Cst#0000123880 23.31 23.31
2018569 06/24/09 10536 JEFF FOSTER Ref002396806 06/18/09 UB Refund Cst #0000128060 52.83 52.83
2018570 06/24/09 10540 JEFF WAGNER Ref002396810 06/18/09 UB Refund Cst #0000142509 46.80 46.80
2018571 06/24/09 10547 JEFF WAGNER Ref002396817 06/18/09 UB Refund Cst #0000144451 25.38 25.38
Page 16 of 24
_.''''~'V'-=:'''''''='''"C<,~C~'''_~.""",,='''~_~~~~~:.§\¥!;::'."'O;;:",
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS 2018235 THROUGH 2018719
RUN DATES 6/3/2009 TO 6/24/2009
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2018572 06/24/09 10526 JEREMIAH BROWN Ref002396796 06/18/09 UB Refund Cst#0000091976 36.17 36.17
2018573 06/24/09 10551 JOE NICHOLS Ref002396821 06/18/09 UB Refund Cst #0000144914 7.37 7.37
2018574 06/24/09 10548 JOHN STENBERG Ref002396818 06/18/09 UB Refund Cst#0000144634 29.31 29.31
2018575 06/24/09 10525 LAVERNE WIGHTMAN Ref002396795 06/18/09 UB Refund Cst#0000088102 54.78 54.78
2018576 06/24/09 10528 LINDSAY DAWKINS Ref002396798 06/18/09 UB Refund Cst #0000094001 20.34 20.34
2018577 06/24/09 10527 LUSARDI CONSTRUCTION CO Ref002396797 06/18/09 UB Refund Cst#0000093345 735.30 735.30
2018578 06/24/09 10557 MARK COLLINS Ref002396827 06/18/09 UB Refund Cst #0000146003 33.24 33.24
2018579 06/24/09 10519 MAZEN MIKHAEL Ref002396789 06/18109 UB Refund Cst #0000049668 22.60 22.60
2018580 06/24/09 10520 MICHELLE RODERICK Ref002396790 06/18/09 UB Refund Cst #0000072327 85.64 85.64
2018581 06/24/09 10552 MIKE LEWIS Ref002396822 06/18/09 UB Refund Cst #0000144997 146.53 146.53
2018582 06/24/09 10538 MONICA PALAFOX Ref002396808 06/18/09 UB Refund Cst #0000139479 36.19 36.19
2018583 06/24/09 10560 NEWVISTA REALTV Ref002396830 06/18109 UB Refund Cst #0000146609 43.21 43.21
2018584 06/24/09 10518 NORMA DELGADILLO Ref002396788 06/18/09 UB Refund Cst#0000049318 33.64 33.64
2018585 06/24/09 10522 OTAY PROJECT LP Ref002396792 06/18/09 UB Refund Cst#0000079230 735.30 735.30
2018586 06/24/09 10466 PEOPLE'S CHEVROLET Ref002396784 06/18/09 UB Refund Cst#0000000208 305.85 305.85
2018587 06/24/09 10516 PEOPLE'S CHEVROLET Ref002396786 06/18/09 UB Refund Cst#0000029330 50.31 50.31
2018588 06/24/09 10539 PHILLIP JANHE VAN RENSBURG RefOO2396809 06/18/09 UB Refund Cst#0000139623 29.16 29.16
2018589 06/24/09 10541 SAN DIEGO REALTV Ref002396811 06/18/09 UB Refund Cst#0000143222 50.54 50.54
2018590 06/24/09 10529 SAUL VILLALVAZO Ref002396799 06/18/09 UB Refund Cst#0000094059 428.40 428.40
2018591 06/24/09 10535 TAKESHI MARUMOTO Ref002396805 06/18/09 UB Refund Cst #0000127582 40.72 40.72
2018592 06/24/09 10554 TEAMWORK REALTY Ref002396824 06/18/09 UB Refund Cst#0000145232 58.57 58.57
2018593 06/24/09 10549 TONTZ TEAM INC Ref002396819 06/18/09 UB Refund Cst #0000144676 41.45 41.45
2018594 06/24/09 10550 TREOINC Ref002396820 06/18/09 UB Refund Cst #0000144833 32.61 32.61
2018595 06/24/09 10517 VERONICA MEJIA Ref002396787 06/18/09 UB Refund Cst #0000045158 22.44 22.44
2018596 06/24/09 01910 ABCANA INDUSTRIES 842475 06/01/09 BULK SODIUM HYPOCHLORITE 843.39
Page 17 of 24
__,...~.~,.it¥\i T~.........
OTAY WATER DISTRICT
CHECK REGISTER
FORCHECKS 2018235 THROUGH 2018719
RUN DATES 6/3/2009 TO 6/24/2009
Check#Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
842474 06/01/09 BULK SODIUM HYPOCHLORITE 803.85
842728 06/04/09 BULK SODIUM HYPOCHLORITE 579.83 2,227.07
2018597 06/24/09 08488 ABLEFORCE INC 1761 06/15/09 CONSULTING SERVICES -IS DEPT 4,875.00
1763 06/16/09 CONSULTING SERVICES -IS DEPT 4,760.00 9,635.00
2018598 06/24/09 10090 AECOM USA INC 7055539 05/20109 PLAN CHECKS &INSPECTION SERVICE 1,432.00
7055537 05/20109 PLAN CHECKS &INSPECTION SERVICE 966.00
7055532 OS/20109 PLAN CHECKS &INSPECTION SERVICE 914.00
7055533 05/20/09 PLAN CHECKS &INSPECTION SERVICE 883.00
7055535 05/20/09 PLAN CHECKS &INSPECTION SERVICE 202.00
7055542 05/20109 PLAN CHECKS &INSPECTION SERVICE 129.00 4,526.00
2018599 06/24/09 00132 AIRGASWEST 103274726 05/31/09 BREATHING AIR -TREATMENT PLANT 25.73 25.73
2018600 06/24/09 01463 ALLIED ELECTRONICS INC 93463ROO 06/02/09 TDS ANALVZER BELDEN CABLE 406.05 406.05
2018601 06/24/09 10194 ALPHATECHNOLOGIES 84023563 05/01/09 BATTERIES FOR RADIUM MINIBAY@ 832 RSVR 589.28 589.28
2018602 06/24/09 00315 AMERICAN SOCIETY OF CIVIL 001303 06/17/09 MEMBERSHIP RENEWAL 245.00 245.00
2018603 06/24/09 00002 ANSWER INC m385 06/22109 TELEPHONE ANSWERING SERVICES 1,000.00 1,000.00
2018604 06/24/09 08026 ARB INC 00003851 05/27/09 RETAINAGE RELEASE 74,016.31 74,016.31
2018605 06/24/09 00559 BOYLE ENGINEERING CORPORATION 7055516 05/20109 PLAN CHECKSERVICES 566.00
7055522 05/20109 PLAN CHECKSERVICES 105.00
7055523 OS/20/09 PLAN CHECKSERVICES 105.00 776.00
2018606 06/24/09 03679 BRG CONSULTING INC 09082822 05/31/09 CONSULTANT CONTRACT FOR ENV SVCS 561.00 561.00
2018607 06/24/09 04563 BRISTOLITE SKYLIGHTS 14483·8 06/02/09 SKYLIGHT REPLACEMENT 1,207.13 1,207.13
2018608 06/24/09 00223 C W MCGRATH INC 33229 06/01/09 CRUSHED ROCK 716.98 716.98
2018609 06/24/09 02920 CALIFORNIA COMMERCIAL 84151 06/01/09 ASPHALT 2,483.42 2,483.42
2018610 06/24/09 00192 CALIFORNIA WATER ENVIRONMENT 001296 06/17/09 CERTIFICATE RENEWALS 325.00
001302 06/18/09 CERTIFICATE RENEWALS 259.00
080722021 06/22/09 CERTIFICATE RENEWAL 198.00 782.00
2018611 06/24/09 04215 CAMP DRESSER&MCKEE INC 8031750513 05/30109 P2451 -BI-NATIONAL OCEAN DESALINATION 9,297.84 9,297.84
2018612 06/24/09 08009 CANON BUSINESS SOLUTIONS INC 4002318039 06/01/09 COPIER MAINTENANCE 902.21
4002313600 06/01/09 COPIER MAINTENANCE 678.24
4002320390 06/01/09 COPIER MAINTENANCE 621.76
4002318006 06/01/09 COPIER MAINTENANCE 22.91 2,225.12
2018613 06/24/09 03376 CAREER TRACK 11088928 06/17/09 REGISTRATION FEE 149.00 149.00
Page 18 of 24
-~.~.~~~"<--"-'=""""""'''''''--------..~----~.-~~.~~f~_
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS2018235THROUGH 2018719
RUN DATES 6/3/2009 TO 6/24/2009
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2018614 06/24/09 02758 CARMEL BUSINESS SYSTEMS INC 7008 06/01/09 RECORDS STORAGE &SUPPORT 1,012.26 1,012.26
2018615 06/24/09 03491 CASA DE ORO CAR WASH 25 05/30109 AUTO DETAILING 75.00 75.00
2018616 06/24/09 04349 CHAMBERS,JONATHAN 001295 06/17/09 TUITION REIMBURSEMENT 130.18 130.18
2018617 06/24/09 01788 CHAVARELA,GERARDO 001304 06/18/09 REIMB CERTIFICATE RENEWAL 130.00 130.00
2018618 06/24/09 04985 CITYOF CHULA VISTA 001308 06/22/09 WORK ORDER REFUND -D0028-XX6467 937.49 937.49
2018619 06/24/09 03334 COMPUTER MASTERS 74001 06/04/09 COMPUTER 1,032.04
74000 06/04/09 SCANNER 1,013.55
73978 06/02/09 LAN SWITCH AND SERVICES 307.91 2,353.50
2018620 06/24/09 10565 COOPER,BRIAN 001307 06/22109 SAFETY BOOTS REIMBURSEMENT 139.92 139.92
2018621 06/24/09 07680 DELTA HEALTH SYSTEMS P090610 06/10/09 EMPLOYEE HEALTH ADMIN SERVICES 1,353.80 1,353.80
2018622 06/24/09 03417 DIRECTV 1025526739 06/05/09 SATELLITE TV SERVICE 10.00 10.00
2018623 06/24/09 10564 DOLPHIN INVESTMENT 001309 06/22/09 WORK ORDER REFUND -D0204-XX6485 756.19 756.19
2018624 06/24/09 07401 EASTLAKEVILLAGE 001313 06/22109 WORK ORDER REFUND -D0225-XX6368 298.17
001314 06/22109 WORK ORDER REFUND -D0225-XX6389 290.06 588.23
2018625 06/24/09 00645 FEDEX 920222016 OS/22/09 OVERNIGHT PICK-UP &DELIVERY MAIL SVCS 5.49 5.49
2018626 06/24/09 03546 FERGUSON WATERWORKS #1082 0315847'06/04/09 AIR-VAC REPAIR KITS 4,279.86
0314762 06/01/09 INVENTORY 1,898.10
0316127 OS/29/09 INVENTORY 1,152.25
03161'271 06/03/09 INVENTORY 710.09
0316214 OS/29/09 WAREHOUSE SUPPLIES 394.49
0316533 06/03/09 INVENTORY 152.25 8,587.04
2018627 06/24/09 08005 FIRSTAMERICAN CORELOGIC INC 20447230 05/31/09 METROSCAN ONLINE DATNMAPS 453.15 453.15
2018628 06/24/09 08893 FIRST AMERICAN DATA TREE 90034059 05/31/09 ONLINE MAP PURCHASING SERVICE 136.39 136.39
2018629 06/24/09 04066 FIRST CHOICE SERVICES -SD 312745 OS/29/09 COFFEE SUPPLIES 472.47 472.47
2018630 06/24/09 02591 FITNESS TECH INC 5790 06/01/09 FITNESS EQUIPMENT MAINTENANCE 125.00 125.00
2018631 06/24/09 01612 FRANCHISE TAX BOARD Ben2396978 06/25/09 PAYROLL DEDUCTION 75.00 75.00
2018632 06/24/09 02344 FRANCHISE TAXBOARD Ben2396982 06/25/09 PAYROLL DEDUCTION 313.82 313.82
2018633 06/24/09 03609 GBA MASTER SERIES INC 608054 05/30/09 SOFTWARE CONSULTING SERVICES 2,900.00 2,900.00
Page 19 of 24
'7?"'-"sa
OTAYWATER DISTRICT
CHECK REGISTER
FOR CHECKS2018235 THROUGH 2018719
RUN DATES 6/3/2009 TO 6/24/2009
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2018634 06/24/09 00101 GRAINGERINC 9003679033 OS/29/09 DEWALT CHARGER &AIR COMPRESSOR 345.80
9005982252 06/02/09 TOOLS 329.53
9007911101 06/04/09 PAINT 248.46 923.79
2018635 06/24/09 02187 GREENSCAPE 2200 06/01/09 LANDSCAPING SERVICES 6,090.00 6,090.00
2018636 06/24/09 00174 HACH COMPANY 6245404 OS/22/09 SOFTWARE/CONSULTING 30,003.75
6243434 OS/21/09 SOFTWARE/CONSULTING 18,309.95 48,313.70
2018637 06/24/09 02629 HANSON AGGREGATES INC 594048 06/01/09 CRUSHED AGGREGATES &ROCK 965.01 965.01
2018638 06/24/09 00201 HARRINGTON INDUSTRIAL PLASTICS 00497445 06/02109 UNISTRUT PIPE CLAMPS 83.37 83.37
2018639 06/24/09 09714 HD SUPPLY FACILITIES 80855901 06/01/09 MAINTENANCE SUPPLIES 521.96 521.96
2018640 06/24/09 06640 HD SUPPLY WATERWORKS LTO 8768414 OS/26/09 REMOTE METERREADING EQUIPMENT 4,132.50 4,132.50
2018641 06/24/09 04472 HECTOR I MARES-COSSIO 51 05/30/09 BI-NATIONAL CONSULTANT SERVICES 3,600.00 3,600.00
2018642 06/24/09 00062 HELIX WATER DISTRICT 178540010609 06/09/09 WATER BILL -AVOCADO BLVD 37.15
174639860609 06/09/09 WATER BILL -RUSSELL SQ 36.50 73.65
2018643 06/24/09 02096 HELIX WATER DISTRICT HWD0618090TAY.06/18/09 REIMB HELIX FOR BOOKMARKS 2,392.50 2,392.50
2018644 06/24/09 01109 HOME DEPOT CREDIT SERVICES 5021499 06/09/09 TURBINE FAN AND ROOF PATCH 59.75 59.75
2018645 06/24/09 10413 ID AUTOMATION.COM INC 29823 06/03/09 LINEAR REPORTING BAR 405.00 405.00
2018646 06/24/09 02372 INTERIOR PLANT SERVICE INC 31174 05/31/09 PLANT SERVICE 169.00 169.00
2018647 06/24/09 06630 J C HEDEN AND ASSOCIATES INC OWD029 06/01/09 TEMPORARY LABOR SERVICES 14,625.00 14,625.00
2018648 06/24/09 03077 JANI-KING OF CA INC-SDO SD006090297 06/01/09 OFF-SITE JANITORIAL SERVICES 1,042.00 1,042.00
2018649 06/24/09 10416 KINGSCOTE CHEMICALS INC.207880 06/01/09 WATER TESTING DYE &UV VIEWING LIGHTS 192.18 192.18
2018650 06/24/09 04996 KNOX ATTORNEYSERVICE INC 481110 06/03/09 DELIVERY OF BOARD &COMMITTEE PACKETS 28.60
481111 06/03/09 DELIVERY OF BOARD &COMMITTEEPACKETS 28.60
481109 06/03/09 DELIVERY OF BOARD &COMMITTEE PACKETS 28.60
481108 06/03/09 DELIVERY OF BOARD &COMMITTEE PACKETS 28.60
479319 OS/27/09 DELIVERY OF BOARD &COMMITTEE PACKETS 28.60
479317 OS/27/09 DELIVERY OF BOARD &COMMITTEE PACKETS 28.60
479318 OS/27/09 DELIVERY OF BOARD &COMMITTEE PACKETS 28.60 200.20
2018651 06/24/09 09511 LAYFIELD ENVIRONME,NTAL SYSTEMS 1743 OS/29/09 MATERIAL TESTING 1,062.00 1,062.00
2018652 06/24/09 03607 LEE &RO INC 83410 05/19/09 AS NEEDED ENGINEERING DESIGN SVCS 8,233.00 8,233.00
2018653 06/24/09 05220 LOGICALIS INTEGRATION SOLUTION S923885 05/31/09 WIRELESS CONNECTION REVIEW 4,850.00
Page 20 of 24
~'_'"".~"z·~·_'~'".,__',~-.'_h?Mj!Qiliji!;iilillW.I;lJk.:~,.
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS 2018235 THROUGH 2018719
RUN DATES 6/3/2009 TO 6/24/2009
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
S923960 05/31/09 NETWORK INFRASTRUCTURE CONSULTING 165.00 5,015.00
2018654 06/24/09 10567 LOT 18 OTAY MESA ROAD INC 001315 06/22/09 WORK ORDER REFUND -D0254-XX6486 79.63 79.63
2018655 06/24/09 00628 MANHATTAN NAT'L LIFE INS CO 001301 06/18/09 VOLUNTARY LIFE INSURANCE 327.46 327.46
2018656 06/24/09 05329 MASTER METER INC 01561681N 06/15/09 INVENTORY 17,231.22
01555881N 05/31/09 INVENTORY 10,064.68 27,295.90
2018657 06/24/09 01183 MCMASTER-CARR SUPPLY CO 30204272 06102/09 PUMP PARTS 1,401.73
30202415 06/02/09 AIR-VAC SUCTION STRAINERS 371.87
30406813 06/04/09 PUMP PARTS 65.27 1,838.87
2018658 06/24/09 01577 MINARIKCORPORATION l0673234DD 06/04/09 MAINTENANCE &SUPPORT 298.40 298.40
2018659 06/24/09 00887 MIRAMAR TRUCK CENTER-SAN DIEGO 250100 06/02/09 REPAIR PARTS 145.04 145.04
2018660 06/24/09 00237 MISSION JANITORIAL SUPPLIES 15694200 06/03/09 JANITORIALSUPPLIES 980.85
15694600 06/03/09 JANITORIAL SUPPLIES 195.62 1,176.47
2018661 06/24/09 03523 NATIONAL DEFERRED COMPENSATION Ben2396962 06/25/09 DEFERRED COMP PLAN 11,375.23 11,375.23
2018662 06/24/09 03733 NEC UNIFIED SOLUTIONS INC TMOOOOO07152 06/03/09 LABOR FOR PHONES SVCS 118.00 118.00
2018663 06/24/09 08656 NORTH STATE ENVIRONMENTAL 200968 06/01/09 TRANSPORT &DISPOSE CUTRINE PLUS 2,431.00 2,431.00
2018664 06/24/09 02669 NORTHERN TOOL &EQUIPMENT CO 20064201 06/02109 PARTS 207.79
19851975 04/23/09 TOOL 191.64 399.43
2018665 06/24/09 07447 NTU TECHNOLOGIES INC 6560 OS/29/09 POLYMER 929 777.56 777.56
2018666 06/24/09 03149 ON SITE LASER 42995"06/03/09 PRINTER REPAIR 96.19 96.19
2018667 '06/24/09 02334 OTAY LANDFILL 008094 05/31/09 WASTE DISPOSAL SERVICES 160.30 160.30
2018668 06/24/09 03101 OTAYWATERDISTRICT Ben2396964 06/25/09 PAYROLL DEDUCTION -ASSN DUES 826.00 826.00
2018669 06/24/09 05497 PAYPAL INC 4361331 05/31/09 ON-LINE PAYMENT SERVICES 506.70 506.70
2018670 06/24/09 00227 PELL MELLSUPPLY 46077800 06/02/09 BOLTS 241.64 241.64
2018671 06/24/09 00137 PETTY CASH CUSTODIAN 001306 06/23/09 PETTY CASH REIMBURSEMENT 981.23 981.23
2018672 06/24/09 10199 PEXIS CORPORATION 07210 OS/29/09 SAFETYREPORT 3,875.00 3,875.00
2018673 06/24/09 05499 PRAXAIR DISTRIBUTION INC 33183466 OS/20/09 WELDING SUPPLIES &EQUIPMENT 440.25 440.25
2018674 06/24/09 06641 PRUDENTIAL OVERALL SUPPLY 30014486 06/04/09 UNIFORMS 346.73
30012763 OS/28/09 UNIFORMS 324.73
Page 21 of 24
""-~-------""'-'--"---------------'"~~.,',..-.-.'-,;'(;::,;.;-'::
OTAYWATERDISTRICT
CHECK REGISTER
FOR CHECKS 2018235THROUGH 2018719
RUN DATES 6/3/2009 TO 6/24/2009
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
30012762 05/28/09 MATS,TOWELS &SUPPLIES 148.79
30014485 06/04/09 MATS,TOWELS &SUPPLIES 148.79
30012764 05/28/09 MATS,TOWELS &SUPPLIES 109.80
30014487 06/04/09 MATS,TOWELS &SUPPLIES 109.80
30012765 05/28/09 UNIFORMS 100.33
30012432 05/27109 MATS,TOWELS &SUPPLIES 94.96
30014146 06/03/09 MATS,TOWELS &SUPPLIES 94.96
30012431 05/27109 UNIFORMS 63.39
30014145 06/03/09 UNIFORMS 57.97
30014488 06/04/09 UNIFORMS 54.26 1,654.51
2018675 06/24/09 01342 R J SAFETYSUPPLYCO INC 26362200 06/03/09 SAFETY SUPPLIES 274.98 274.98
2018676 06/24/09 08331 RABO BANK NA 280212R 06/03/09 RETENTION FOR SPIESS CONSTRUCTION 23,240.00 23,240.00
2018677 06/24/09 09346 RECLAIMED AGGREGATES INC 9645 05/31/09 DUMPING SERVICES 80.00 80.00
2018678 06/24/09 05984 RICK'S MACHINE SHOP 57201 05/22/09 REPAIR PART 1,567.42
57206 05/23/09 REPAIR PART 353.90 1,921.32
2018679 06/24/09 10203 ROSEMOUNT INC 568381 06/01/09 450-680 PS INLET TDS PROBE 944.64 944.64
2018680 06/24/09 09148 S&J SUPPLY COMPANY INC 082960 05/29/09 INVENTORY 1,674.75
082959 05/29/09 INVENTORY 1,096.20
083035 05/29/09 SMITH BLAIR 441 COUPLING 376.79 3,147.74
2018681 06/24/09 00121 SAN DIEGO GAS &ELECTRIC 001300 06/18/09 UTILITY EXPENSES 1,926.62 1,926.62
2018682 06/24/09 00278 SAN-LOAERIAL SURVEYS 23072 06/02/09 DIGITAL MAPPING 10,500.00 10,500.00
2018683 06/24/09 10569 SHARP HOSPITAL 001317 06/22/09 WORK ORDERREFUND -D0675-060012 165.81 165.81
2018684 06/24/09 05983 SIEMENS WATER 4560787 06/01/09 DEIONIZED PROCESSING TANK RENTAL 68.34 68.34
2018685 06/24/09 10287 SIGMANET INC 344153 05/31/09 WIRELESS RADIO STUDYIPOTABLE WTR 12,648.00 12,648.00
2018686 06/24/09 05627 SIGNA DIGITAL SOLUTIONS INC ARS27702 06/01/09 COPIER MAINTENANCE 200.00
ARS27705 06/01/09 COPIER MAINTENANCE 200.00
ARS27703 06/01/09 COPIER MAINTENANCE 200.00
ARS27764 06/02/09 COPIER MAINTENANCE 144.00
ARS27685 06/01/09 COPIER MAINTENANCE 34.20 778.20
2018687 06/24/09 06853 SOUTHERN CALIFORNIASOIL 350929 05/15/09 ON CALL GEOTECHNICAL SERVICES 1,097.19 1,097.19
2018688 06/24/09 09711 SPATIAL WAVE INC 1106450124 06/03/09 CONCEPT DESIGN FOR WORK MGMT SYSTEM 1,720.00 1,720.00
2018689 06/24/09 10343 SPECIALTY DOORS AND AUTOMATION 32740SD 05/29/09 GATE OPERATORS 5,972.50 5,972.50
2018690 06/24/09 03184 SPIESS CONSTRUCTION CO INC 280212 06/03/09 P2191 -850-4 RESERVOIR(CONSTRUCTION)209,160.00 209,160.00
Page 22 of 24
"-::,,.3'"55f;::tt:'!n::'-~;~.::::c
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS 2018235 THROUGH 2018719
RUN DATES 6/3/2009 TO 6/24/2009
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2018691 06/24/09 02354 STANDARD ELECTRONICS 12574 06/03/09 SECURITYSERVICE &REPAIRS 241.69
12569 06/02109 SECURITYSERVICE &REPAIRS 170.00 411.69
2018692 06/24/09 05968 STAPLES BUSINESS ADVANTAGE 8012640920 05/30/09 OFFICE SUPPLY 1,457.13 1,457.13
2018693 06/24/09 06281 STATE DISBURSEMENT UNIT Ben2396980 06/25/09 PAYROLL DEDUCTION 286.73 286.73
2018694 06/24/09 06299 STATE DISBURSEMENT UNIT Ben2396970 06/25/09 PAYROLL DEDUCTION 237.69 237.69
2018695 06/24/09 06303 STATE DISBURSEMENT UNIT Ben2396974 06/25/09 PAYROLL DEDUCTION 836.30 836.30
2018696 06/24/09 08533 STATE DISBURSEMENT UNIT Ben2396972 06/25/09 PAYROLL DEDUCTION 841.01 841.01
2018697 06/24/09 02261 STATE STREETBANK &TRUST CO Ben2396960 06/25/09 DEFERRED COMP PLAN 6,364.82 6,364.82
2018698 06/24/09 03738 STEVEN ENTERPRISES INC 0229147CM CREDIT MEMO (28.00)
0229222CM CREDIT MEMO (12.50)
02292151CM CREDIT MEMO (1.70)
02375951N OS/29/09 CARRIER STRIPS 587.25
23814 OS/21/09 REFUND FOR CREDITS 42.20 587.25
2018699 06/24/09 02799 TARULLI TIRE INC -SAN DIEGO 20038292 05/19/09 TIRE SERVICE 27.05 27.05
2018700 06/24/09 02376 TECHKNOWSION INC 2147 06/02/09 CALAVO LS CIP -SCADA DEVELOPMENT 7,406.00
2148 06/02/09 680-944 PS CIP -MODIFY SCADA TO ETHERNET 920.00 8,326.00
2018701 06/24/09 10566 THE POINTE MOUNTAINTOP 001312 06/22109 WORK ORDER REFUND -D0119-010040 2,315.42 2,315.42
2018702 06/24/09 02273 TRUCKIN STUFF 31731 OS/26/09 BOXES FOR NEWTRUCK 1,363.73 1,363.73
2018703 06/24/09 00427 UNDERGROUND SERVICE ALERT OF 520090448 06/01/09 UNDERGROUND TRENCH SERVICE ALERTS 219.00 219.00
2018704 06/24/09 05417 UNITED STATES DEPARTMENT Ben2396976 06/25/09 PAYROLL DEDUCTION 100.00 100.00
2018705 06/24/09 07662 UNITEDHEALTHCARE SPECIALTY 001319 06/24/09 BASIC L1FE/AD&D &SUPP LIFE INS 5,354.64 5,354.64
2018706 06/24/09 03212 UNUM LIFE INSURANCE Ben2396956 06/25/09 LONG TERM DISABILITY 6,696.42 6,696.42
2018707 06/24/09 07674 US BANK CORPORATE PAYMENT 001297 OS/22109 DISTRICT EXPENSES 12,726.03 12,726.03
2018708 06/24/09 08532 US FISH &WILDLIFE SERVICE 001305 06/16/09 APPLICATION PROCESSING FEE 100.00 100.00
2018709 06/24/09 08028 VALLEY CONSTRUCTION MANAGEMEN-SD080208 05/31/09 AS-NEEDED CONSTRUCTION MGMT SVCS 14,880.00 14,880.00
2018710 06/24/09 01095 VANTAGEPOINT TRANSFER AGENTS Ben2396966 06/25/09 DEFERRED COMP PLAN 6,265.79 6,265.79
2018711 06/24/09 06414 VANTAGEPOINT TRANSFER AGENTS Ben2396968 06/25/09 401A PLAN 1,115.59 1,115.59
Page 23 of 24
",=.,."..,.,.;~~.~.-;'.,r_..",>o::
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS 2018235 THROUGH 2018719
RUN DATES6/3/2009 TO 6/24/2009
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2018712 06/24/09 10340 WAGEWORKS INC 74274 06/01/09 FLEXIBLE SPENDING ACCT ADMINISTRATION 558.00 558.00
2018713 06/24/09 02700 WATER CONSERVATION GARDEN 31713 OS/29/09 WATER CONSERVATION GARDEN TOURS 7,080.00 7,080.00
2018714 06/24/09 00264 WATER ENVIRONMENT FEDERATION 1791270 06/17/09 MEMBERSHIP RENEWAL 217.00 217.00
2018715 06/24/09 03781 WATTON,MARK 001318 06/19/09 TRAVEL EXPENSE REIMBURSEMENT 108.31 108.31
2018716 06/24/09 01343 WE GOT YA PEST CONTROL 55020 06/01/09 PEST CONTROL -BEE REMOVAL 950.00
55082 06/01/09 PEST CONTROL -BEE REMOVAL 115.00 1,065.00
2018717 06/24/09 00125 WESTERN PUMP INC 00757661N 03/31/09 FUEL ISLAND SERVICE 997.72
00771081N OS/29/09 FUEL PUMP SERVICE 216.25 1,213.97
2018718 06/24/09 10568 WHALEN FURNITURE MFG 001316 06/22/09 WORK ORDER REFUND -00254-010039 447.94 447.94
2018719 06/24/09 04605 WILLIAM LYON HOMES 001311 06/22/09 WORK ORDER REFUND -D0100-XX6302.1,766.23 1,766.23
GRAND TOTAL 3,092,162.84 3,092,162.84
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