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HomeMy WebLinkAbout09-02-09 Board PacketOTAY WATER DISTRICT BOARD OF DIRECTORS MEETING DISTRICT BOARDROOM 2554 SWEETWATER SPRINGS BOULEVARD SPRING VALLEY,CALIFORNIA WEDNESDAY September 2,2009 3:30 P.M. AGENDA 1.ROLL CALL 2.PLEDGE OF ALLEGIANCE 3.APPROVAL OF AGENDA 4.APPROVAL OF THE MINUTES OF THE SPECIAL MEETING OF APRIL 28,2009 AND REGULAR MEETING OF JUNE 3,2009 5.PUBLIC PARTICIPATION -OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'S JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA CONSENT CALENDAR 6.ITEMS TO BE ACTED UPON WITHOUT DISCUSSION,UNLESS A REQUEST IS MADE BY A MEMBER OF THE BOARD OR THE PUBLIC TO DISCUSS A PAR- TICULAR ITEM: a)APPROVE A TWELVE MONTH EXTENSION OF THE AGREEMENT WITH BOYLE ENGINEERING CORPORATION (NOW AECOM USA,INC.)FOR AS-NEEDED OFF-SITE POTABLE AND OFF-SITE RECYCLED WATER PLAN CHECKING SERVICES FOR DEVELOPER PROJECTS FOR AN AMOUNT NOT-TO-EXCEED $150,000 b)APPROVE AN AGREEMENT BETWEEN THE CITY OF CHULA VISTA AND OTAY WATER DISTRICT FOR JOINT PARTICIPATION TO PREPARE A WASTEWATER RECLAMATION FACILITY FEASIBILITYSTUDY AND WHEREIN THE DISTRICT WILL PROVIDE THE CITY REIMBURSEMENT OF AN AMOUNT NOT-TO-EXCEED $150,000 FOR THE COST OF THE STUDY c)ANNUAL REVIEW OF INVESTMENT POLICY (POLICY NO.27)AND, DELEGATION OF AUTHORITY FOR ALL INVESTMENT RELATED AC- 1 TIVITIES TO THE CHIEF FINANCIAL OFFICER IN ACCORDANCE WITH GOVERNMENT CODE SECTION 53607 d)APPROVE AMENDMENTS TO THE HUMAN RESOURCES DISCIPLINE POLICY;AND ADOPT RESOLUTION NO.4146 TO REVISE BOARD OF DIRECTORS POLICIES 47,POLICY AGAINST DISCRIMINATION AND HARASSMENT AND COMPLAINT PROCEDURE;AND 24,RECRUIT- MENT,SELECTION,AND EMPLOYMENT POLICY e)APPROVE IN CONCEPT THE TRANSITION OF THE OPERATION OF THE WATER CONSERVATION GARDEN TO BECOME A NON-PROFIT 501(c)3 ENTITY AND AUTHORIZE SUPPLEMENTAL FUNDING OF $7,750 IN FIS- CAL YEAR 2010 TO SUPPORT THE WATER CONSERVATION GARDEN'S TRANSITION TO A NON-PROFIT ORGANZIATION f)CONSIDER DESIGNATING A REPRESENTATIVE AND ALTERNATE TO ATTEND THE BOARD OF DIRECTORS MEETINGS OF THE SOUTH COUNTY ECONOMIC DEVELOPMENT COUNCIL g)CONSIDER CASTING VOTES TO ELECT A CHAIR,VICE CHAIR AND FIVE (5)BOARD MEMBER REPRESENTATIVES TO THE ASSOCIATION OF CALIFORNIA WATER AGENCIES (ACWA)BOARD REPRESENTING REGION 10 h)CONSIDER CASTING A VOTE TO ELECT A REPRESENTATIVE TO THE CALIFORNIA SPECIAL DISTRICTS ASSOCIATION (CSDA)BOARD OF DIRECTORS,REGION 6,SEAT A ACTION ITEMS 7.FINANCE AND ADMINISTRATION a)UPDATE REPORT ON DIRECTORS'EXPENSES FOR THE 4TH QUARTER OF FISCAL YEAR 2009 (PRENDERGAST) 8.ENGINEERING AND WATER OPERATIONS a)ADOPT RESOLUTION NO.4145 TO IMPLEMENT BOARD OF DIREC- TORS POLICY 52,ADMINISTRATION OF RECYCLED WATER RETROFIT PROGRAM (CHARLES) 9.BOARD a)DISCUSSION OF 2009 BOARD MEETING CALENDAR REPORTS 10.GENERAL MANAGER'S REPORT 2 a)SAN DIEGO COUNTY WATER AUTHORITY UPDATE 11.DIRECTORS'REPORTS/REQUESTS 12.PRESIDENTS REPORT RECESS TO CLOSED SESSION 13.CLOSED SESSION a)CONFERENCE WITH LEGAL COUNSEL -PENDING LITIGATION [GOV- ERNMENT CODE §54956.9(a)] (I)OTAY RIVER CONSTRUCTORS,ET.AL.V.SOUTHBAY EX- PRESSWAY,ET.AL.;CASE NO.GIC 869386 (CONSOLIDATED) (II)INFRASTRUCTURE ENGINEERING CORP.v.OTAY WATER DIS- TRICT,COUNTY OF SAN DIEGO,SUPERIOR COURT,CASE NO. 37-2008-00093876-CU-BC-CTL RETURN TO OPEN SESSION 14.REPORT ON ANY ACTIONS TAKEN IN CLOSED SESSION.THE BOARD MAY ALSO TAKE ACTION ON ANY ITEMS POSTED IN CLOSED SESSION 15.ADJOURNMENT 3 All items appearing on this agenda,whether or not expressly listed for action,may be deliberated and may be subject to action by the Board. The Agenda,and any attachments containing written information,are available at the District's website at www.otaywater.gov.Written changes to any items to be considered at the open meeting,or to any attachments,will be posted on the District's website.Copies of the Agenda and all attachments are also available through the District Secretary by contacting her at (619)670-2280. If you have any disability which would require accommodation in order to enable you to participate in this meeting,please call the District Secretary at (619)670-2280 at least 24 hours prior to the meeting. Certification of Posting I certify that on August 28,2009,I posted a copy of the foregoing agenda near the regular meeting place of the Board of Directors of Otay Water District,said time being at least 72 hours in advance of the regular meeting of the Board of Directors (Government Code Section §54954.2). Executed at Spring Valley,California on August 28,2009. 4 AGENDA ITEM 4 MINUTES OF THE SPECIAL BOARD OF DIRECTORS MEETING OF THE OTAYWATER DISTRICT April 28,2009 1.The meeting was called to order by President Croucher at 3:01 p.m. 2.PLEDGE OF ALLEGIANCE 3.ROLL CALL Directors Present:Bonilla,Breitfelder,Croucher,Lopez and Robak Directors Absent:None Staff Present:General Manager Mark Watton,Asst.GM Administration and Finance German Alvarez,Asst.GM Engineering and Water Operations Manny Magana,General Counsel Yuri Calderon,Chief Financial Officer Joe Beachem,Chief of Engineering Rod Posada,Accounting Manager Rita Bell, Engineering Manager Jim Peasley,Engineering Manager Ron Ripperger and District Secretary Susan Cruz and others per attached list. 4.APPROVAL OF AGENDA A motion was made by Director Breitfelder,seconded by Director Lopez and carried with the following vote: Ayes: Noes: Abstain: Absent: Directors Bonilla,Breitfelder,Croucher,Lopez and Robak None None None to approve the agenda. 5.PUBLIC PARTICIPATION -OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'S JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA No one wished to be heard. WORKSHOP 6.REVIEW OF PROCESS TO DEVELOP THE OPERATING AND CAPITAL IMPROVEMENT PROJECT BUDGETS 1 Accounting Manager Rita Bell indicated that in January of each year,the finance department prepares budget workbooks for each department in which information is requested from each department.The workbooks include: •Budget submittal deadlines •An overview of the budget and instructions on what is a capital item and where it should be budgeted,which forms to use,etc. •Historical expenditure data of past budgets •Operating budget worksheets from the prior year which helps staff see what they had budgeted for in the past year and determine any changes required •Personnel procedures and forms which are submitted to the Human Resources Department for review and evaluation. She indicated with regard to the personnel procedures,each department evaluates their staffing needs and submits forms requesting new personnel, reclassifications,advancements or temporary staffing needs to Human Resources.Last year,departments were also required to prepare long-term staffing plans to determine staffing needs based on changes and new efficiencies at the District.It was indicated that the long-term plans are determined over a six-year timeframe and includes reviews of any vacancies/anticipated vacancies to evaluate if personnel can be shifted based on changes in workload and priorities. It was discussed that the District has been reducing its staffing for many years as the District had noted the trend in 2005 and 2006 that the real estate market was slowing.It was indicated that when a vacancy occurs,the duties of the position are reviewed and it is determined if they still apply and if the position is still required or can be reallocated.Staff also notes when workloads are peaking and decide if the needs can be filled with temporary staffing instead of hiring a new staff member. Accounting Manager Bell indicated that the Human Resources Department reviews staffing requests with each of the Chiefs and then makes recommendations to the Assistant General Managers and General Manager. Once staffing plans are complete,the information is submitted to the Finance Department and it is input into the "Position Budgeting Module."This tool is utilized to calculate salary,benefits,etc.The module is very sophisticated and can adjust salaries and leave based on length of service and will calculate total benefits and salary costs.The costs are then allocated to funds (operating and CIP)based on Labor Budget Worksheet allocations submitted by each department. She stated with regard to the Administrative and Materials Budget,staff utilizes a budgeting module and submits budget requests that must be justified and aligned with: •The Strategic Plan •Regulatory Requirements 2 •Daily Workload Requirements •Cost and Volume Changes •Prior and Current Year Expenses (to Ensure Budget Request are Reasonable) It was noted that the budget is developed from the bottom up and each item included in the budget is evaluated (a percentage inflator is never utilized).Staff provides detailed information for each line item to justify its need (line item budget)and the information is maintained within the budget for future reference. Finance then reviews each budget line item request with the General Manager and Assistant General Managers.Any changes or questions are reviewed with each department chief and changes are input into the Rate Model.These final requests are reviewed again with the General Manager and Assistant General Managers. Finance also examines current water sales volume and determines water sales for the current fiscal year.They then estimate future volume water sales based on projected growth (as determined by the Engineering Department), consumption demands/conservation,and the weather.This year,CWA also determined water allocations for each of the member agencies due to the water shortage.Staff,thus,must ensure that the water sales projection is within the District's allocation. Water purchase volume is based on projected water sales and includes District usage needs and estimated water loss.The water purchase price is obtained from the District's water suppliers,CWA,MWD and City of San Diego. I To determine the budget for sewer,staff obtains projected costs from Metro Wastewater and the Spring Valley Sanitation District.Staff then determines sewer customers'winter-average water use and calculates ASU's for commercial customers.Staff then determines rates based on projected sewer treatment costs and customers'sewer volume. Power is also very connected to water sales due to pumping costs.Staff examines current power use for potable,recycled,sewer,and the administrative buildings and utilizes the information to project power costs based on SDG&E projected rates. Staff also projects anticipated revenues from fees and charges which include: •Capacity Fees which are based on anticipated workload in the planning and development services areas of Engineering.Capacity fees support these activities. •Betterment Fee which is based on anticipated workload for preventative and corrective maintenance on the District's facilities in the betterment IDs.This fee supports maintenance and construction expenses. •Meter and Annexation Fees are based on meter sales as projected by Engineering. 3 They also project non-operating revenues which include: •Rents and Leases which are based on current and projected leases and scheduled lease increases. •Grants which are based on input from department staff of anticipated grant funding to be received. •Miscellaneous revenues based on analysis of each item and the related revenue sources such as work orders,reimbursements,etc.These items are difficult to anticipate,so staff looks at what has occurred in the past and assumes about the same. Accounting Manager Bell indicated that once all of this data has been collected and reviewed by staff and management,it is loaded into the Rate Model along with other rate model data,such as,the CIP budget,grant revenue,interest rates,debt issuances,etc.based on the rules of the District's Rate Model.The rules are defined by the District's Reserve Policy,Investment Policy,etc. It was noted that there are two main issues the District must consider when looking at the Rate Model.Due to the economy,actual growth was not in line with the budget.The District's Financial Advisor feels that the rating agencies will require that the District increase its debt coverage ratio targets to maintain its rating.The big challenge is determining what the debt coverage ratio target should be (how much net revenue vs.debt payment should the District have;the more net revenue the stronger your debt coverage ratio).The other challenge is determining what conservation level we expect our customers to achieve. Determining what the District wishes to set for these targets is what will drive rates along with the rate increases from CWA.' Director Breitfelder inquired if Chief Financial Officer Beachem could provide the board an idea of how a percentage increase in the debt ratio would impact rates. Chief Financial Officer Beachem indicated that the District's Financial Advisor had indicated that without growth revenues,100%debt coverage ratio is strong. With growth revenues,the debt coverage ratio should be at 125%.For the District to get to 125%,it would add about 2 or 3%on the rate increase.The District is close to 120%even without debt ratio considerations.He noted, however',that the District does not have CWA's rates at this time and that it is premature for him to talk about specific rates.The projections,however,are within this zone. Chief Financial Officer Beachem also indicated that if there was greater conservation then what is projected in the budget,it would translate into lower sales and the District would need to raise rates to compensate for the fixed costs that are not being recouped from sales.He indicated that staff will present to the board in approximately a month the scenarios for the board to consider and the final recommendations will be presented in June 2009. 4 He stated the District is looking at issuing $40 million in debt in Fiscal Year 2010 in order to build planned facilities.Having a strong credit rating is essential so the District may lower the costs of these planned facilities. At the May budget workshop,Accounting Manager Bell indicated that staff will be presenting the: •Proposed Operating and CIP budgets •Rate Model assumptions and results •Recommended rate increases •Draft Proposition 218 notices o It was noted that General Counsel will be distributing an opinion to the board that the District can propose rate increases over a five- year period within the Proposition 218 notices as long as a schedule is provided The board requested that staff provide,for the budget workshop,a five-year history of the grants received by the District and projections for FY 2010. Staff will be requesting that the board adopt the proposed Operating and CIP budget,recommended rates and approve the Proposition 218 notices in June.It was discussed that a date for a hearing will be determined for sometime in August 2009. Accounting Manager Bell indicated that once the budget has been approved by the board,each department monitors and reviews their budget to actual variance reports and explains any variance that is more than 10%over or under budget or that is more than $3,000.Finance staff also monitors water sales,purchases, and other revenues and expenses and compiles a monthly comparative report. The monthly comparative report is reviewed by Senior Management and presented to the board. President Croucher requested that staff provide information to the board that discusses the areas where the District has scaled back expenses so that they may answer questions from the public.He noted a few items: •Staffing has been reduced over the last five years through the implementation of Information Technology.The implementation of technology has assisted the District in creating efficiencies and,thus, reducing staffing needs.It was requested that staff present where the District is (actual headcount reduction)over the last five years. •Should Proposition 1-A be implemented,are there other areas that the District can reduce costs. •How does the District assure that it is maximizing reclaimed water use and if the 85%fee is still appropriate? •Budget impact of Steele Canyon Golf Course's unexpected reduction in water consumption through their use of well water for irrigation purposes. 5 •Are there options for groundwater storage?Should the District's water consumption be under CWA's allocation,can the water be placed in storage and utilized during times when the District is over its allocation. •When does the District expect to receive water from the Rosarito Desalination Project? Director Breitfelder inquired if the District is hearing news about developments.It was discussed that there will be minimal growth and that construction is not expected to improve until the end of calendar year 2010. Director Breitfelder also inquired how much is spent on Strategic Planning over a year.It was indicated that there are many meetings with staff,monthly updates are entered,etc.It would be very difficult to estimate.The Strategic Plan is also looked at every day and is linked to daily tasks.Staff would need to review and see howa value can be placed on it. Director Robak inquired if staff is comparing the AWWA benchmarks with the District's budget.General Manager Watton indicated that the District is just starting with the AWWA benchmarking.Staff is currently working on correlating some of the benchmarking information with the District and establishing good metrics/data to compare against the industry. Chief of Engineering Rod Posada then presented on how staff develops the District'sCIP Budget.He indicated that the development of the CIP Budget is a multi-department endeavor and the process starts with reviewing the growth projections for the next couple of years and determining through developer projections and internal tools the meter sales for the next six fiscal years. I Staff als<;>evaluates construction costs through the Engineering News-Record Construction cost Index (ENR)which reports on the cost trends for construction materials and labor and their numbers are utilized within staff projections. The Integrated Water Resources Plan,Water Resources Master Plan,Sewer System Management Plan,Sub Area Master Plan and Urban Water Management Plan are utilized to determine required facilities.Staff also reviews the condition of existing facilities;operating system requirements;water, recycled,and sewer system deficiencies;regulatory and permitting requirements, etc.to develop the six-year CIP Budget. Chief of Engineering Posada indicated that the departmental chiefs also indicate their needs within the CIP Budget.Staff then reviews the CIP and determines which projects must be budgeted within the next six-year CIP Budget and compares last year's CIP Budget with the proposed FY 2010 budget.He indicated that last year staff had projected that the District would spend $26.8 million in FY 2010 and after reviewing,it is proposed that the FY 2010 budget should be $36.9 million.The reason forthe increase is the 36-inch Pipeline Project was not constructed,as planned,in FY 2009 and the cost for construction has been moved to the FY 2010 CIP budget.It was noted that the delay was due to the District needing to terminate the design contractor's contract for the 6 project.Staff also indicated that major projects represent approximately 70%of the FY 2010 CIP Budget at a cost of $25.6 million.There are approximately 100 projects planned for the upcoming fiscal year for a total cost of $36.9 million. Staff expects that CIP expenditures for the next six years will total $172.6 million. It was discussed that the bids on the 36-inch pipeline were very good.The engineer's estimated cost for the project was $19 to $22 million and the lowest responsive bid was $16.2 million for the project.There were three bids that came in at the same level;between $16.2 and $16.6 million.It was indicated that CCl was the top bidding firm and is an excellent firm. President Croucher inquired if the much lower cost for the 36-inch pipeline project was taken into consideration when determining the FY 2010 budget. Staff indicated that the lower cost was integrated into the budget. The board recessed at 11:05 a.m.and reconvened at 11:14 a.m. 7.DISCUSSION OF BOARD GOVERNANCE AND PROCESS, President Croucher indicated with regard to Directors'reports that they should be more of a report and to comply with the Brown Act,there should be no interaction or questions.He indicated that he would like to try to keep the board meetings to a two hour limit and he has received this input from other members of the board as well.He stated that if there are items that still need discussion and would extend the meeting to three or four hours,they should be scheduled for another meeting. He indicated that the use of committees has helped streamline the review process as members have an opportunity to review agenda items and the committee discussion prior to board meetings.He stated that he has also received feedback from the committee and directors that items for discussion must be reviewed by the appropriate committee.He indicated he recognized this and that an effort will be made to do so. President Croucher indicated with regard to board meetings that if only one member:will be unable to attend a meeting,that a scheduled meeting would continue as scheduled unless the topic of discussion is very important.He asked board members to notify District Secretary Susan Cruz when they will be unable to attend a meeting and if she receives notification that two or more board members will be unable to attend a meeting,she can alert the President of the Board and the General Manager. He noted with regard to closed session,there was a request to receive closed session items prior to board meetings.It was indicated that direction has been to provide closed session reports at meetings,however,they can be provided in advance.President Croucher indicated that he felt that we are at a point where closed session reports can be forwarded prior to board meetings so members may have an opportunity to review the reports prior to the meetings.It was requested that hard copies be forwarded with the board materials. 7 With regard to emails to the board,President Croucher requested that all emails addressed to board members be sent to the members as a blind copy.This would prevent board members from accidentally replying to all and violating the Brown Act.It was noted that all board member emails regarding District business is a public record.President Croucher indicated that he would also like to try and implement an AB 1234 form where Board members may provide a written report on per diem meetings that they have attended rather than providing an oral report at board meetings.The form would satisfy the oral reporting requirements of AB 1234 and would also assist with the time efficiency of board meetings.He stated that board members would forward the form to District Secretary Cruz and it would be published with the minutes.It was indicated that District Secretary Cruz would email the form to the Board members following today's meeting. 8.CROSS BORDER UPDATE General Manager Watton indicated that he had invited the District's consultant, Mr.Hector Mares,to provide a cross border update to the board.However,Mr. Mares had a conflict on his schedule and was unable to attend.General Manager Watton indicated that Mr.Mares had provided an update report and powerpOInt presentation which he will present on his behalf.He noted items on Mr.Mares report which included: Mexico Politics: •The elections to renew the Federal Congress in Mexico will take place this year.This will be very important to the Mexican President reforms regarding the issues of the foreign investments in PEMEX. •Currently,the surveys indicate that the PRI Party will win the majority in the Congress,but it will not be enough to rule it,so the President must negotiate with the PRI. •In the case of BAJA Politics,Governor Osuna Millan is working well and has strong political control in the Baja Congress where his party rules and in four of the five cities of the State. •In the issues of the new maritime Port in Punta Colonet has been stopped at this moment due to the global financial crisis. Security Issues: •At the Federal level,President Calderon has confronted organized crime and there has been a strong backlash from criminals. •In the states of Baja California and Chihuahua,kidnappings and murders have gone up,but with cooperation from the Mexican Army and the United States Government have caused crime to go down by 80%. CESPT: •CESPT Director,Hernando Duran will be presenting at SANDAG on May 5 and staff from Otay has been invited.Chief of Engineering Rod Posada will attend on the District's behalf.The presentation that Mr.Duran will be 8 providing at SANDAG is the same powerpoint presentation that will be provided at today's meeting (see attached copy of presentation). •Mr.Duran announced on live radio and television the joint venture project with Otay and indicated that they are currently looking for a site. •CESPT is working with the City of Imperial Beach on the 2009 Investment Program where the objective is to eliminate the raw wastewater discharges to the Tijuana River,Tijuana and Rosarito Beaches. General Manager Watton then presented Mr.Duran's presentation for SANDAG. He indicated that CESPT is the state water and wastewater utility that provides service to the cities of Tijuana and Playas de Rosarito.They have 1,764 employees and serve over 500,000 homes and businesses.Ninety percent of CEPT's water supply comes from the Colorado River.He presented a slide which shows the Tijuana River watershed which is shared between the United States and Mexico.He noted that a majority of the water drains into the Tijuana River Valley and Imperial Beach.He stated that this is the area which Mr.Duran has indicated that he wishes the United States and Mexico to work together as the water shortages become more critical.It was noted that both countries have signed minutes in 1944 to avoid transboundary discharges and,in 1985 and 1990,the United States and Mexico signed minutes to rehabilitate Tijuana's sewage system and for the construction of an International Treatment Plant in San Ysidro.CESPT's initiative is to eliminate raw wastewater discharges to the Tijuana River,Tijuana and Rosarito Beaches. The initiatives include: •New wastewater infrastructure •Contingency Plan for preventative maintenance and emergency backup generators in pump stations •Sampling,inspection and stream discharge audits I CESPT also has developed objectives for the use of recycled water within their services area which includes: •Considerably increasing the green areas for Tijuana and Playas de Rosarito •Increasing the consumption of recycled water to 20%in the year 2013 •Installation of purple pipe lines throughout the city where recycled water is available •Reduce treated water discharges to the Pacific Ocean The board expressed interest in touring Tijuana's water and wastewater facilities. Staff indicated that tours would be scheduled in the near future. 9.LEGISLATION UPDATE Ms.Chris Frahm,consultant to the District,provided an update on the legislative bills that they track for the District.She indicated that in the handouts she distributed,the first tab provides a list of legislative bills wherein she has highlighted those that the District might have an interest in;the second tab provides a list of the water bonds that have been proposed;the third tab reviews 9 the StatEl budget;and the last tab is a report on what the California State Governor has developed for the Federal Stimulus monies. She stated that she and General Manager Watton would be reviewing the bills at the staff level.She noted that many times the reports from CWA do not cover all the District's issues.She stated that at the capital everyone pushes their own interests and often the local retail agency positions are "traded"as everyone must "trade out'positions.She stated that it is helpful to have information about the big picture,however,it is not a substitute for looking at your own particular situation at the local level. Director Robak indicated that he would like to see recycled water regulations loosened so its use could be expanded.Ms.Frahm indicated that she believed that therEl would be more funding available for recycled water and that there are many groups that are working to fix the regulatory challenges.She stated that it still has a long way to go,but because of the water supply crisis,you will see people willing to do things and move in directions that have been challenged in the past. General Manager Watton indicated that staff would be handing out a survey on potable reuse at the May board meeting.He stated in 2005,the survey indicated that 80%of the respondents were not interested in discussing potable reuse. However,today that figure is 12%and 60%would consider potable reuse (±3% error). Ms.Frahm indicated that with regard to the Delta,there are three main issues that are being discussed: •Protecting the Delta •Conveyance •Governance She stated that there likely would be a battle between northern and southern California and it is felt that if a package was developed,it would be very limited with regard to water supply and certainly would not take the place of locally developed resources.With regard to the federal stimulus package,it is felt that the monies would most likely go to fix the State's budget issues.It was noted that if the state is unable to pass some of their budget-related propositions,the State deficit will climb to approximately $55 billion. Director Bonilla inquired what percentage of the District's budget grants represented.General Manager Watton indicated that the District received $5 million from the State with Ms.Frahm's assistance.The District also received a few million from the Federal Government under Title XVI and Congressman Filner was able to acquire funding for this fiscal year and it is estimated that the District will receive approximately $3 million of that funding. 10 It was discussed that the water district's in Sacramento are also being cut back on their Delta draws,similar to the full State.Ms.Frahm indicated that the key to the future is taking control of those issues that you can control. 10.ADJOURNMENT With no further business to come before the Board,President Croucher adjourned the meeting at 1:18 p.m. President ATTEST: District Secretary 11 AGENDA ITEM 4 MINUTES OF THE BOARD OF DIRECTORS MEETING OF THE OTAYWATER DISTRICT June 3,2009 1.The meeting was called to order by President Croucher at 3:30 p.m. 2.ROLL CALL 3.APPROVAL OF AGENDA Directors Present: Staff Present: Bonilla,Breitfelder,Croucher,Lopez and Robak General Manager Mark Watton,Asst.GM Administration and Finance German Alvarez,Asst.GM Engineering and Water Operations Manny Magana,General Counsel Yuri Calderon,Chief of Information Technology Geoff Stevens, Chief Financial Officer Joe Beachem,Chief of Engineering Rod Posada,Chief of Operations Pedro Porras,Chief of Administration Rom Sarno,District Secretary Susan Cruz and others per attached list. A motion was made by Director Breitfelder,seconded by Director Lopez and carried with the following vote: Ayes: Noes: Abstain: Absent: Directors Bonilla,Breitfelder,Croucher,Lopez and Robak None ' None None to approve the agenda. 4.INTRODUCTION OF NEW STAFF General Manager Watton introduced Ms.Tita Jacque Cayetano,the District's new Assistant Board Secretary.She joins the District from the Local Area Formation Commission.He stated that the District was very happy to have her join the t,eam. 5.PRESENTATION REGARDING THE GLOBAL WATER BRIGADES Mr.JC Guerreiro,Reclamation Plant Operator III,provided a presentation on the Global Water Brigades which is a non-profit organization that he had become involved with while a student at San Diego State University.He stated that the organization has more than 1500 volunteers from 50 universities throughout the United States and provides communities in developing countries with sustainable solutions that improve quality of life.It is the world's largest student led 1 international development organization and is broken down into two divisions; Health and Development.Thee Water Brigades was founded in 2008 under the Health division when it was realized that many health issues could be prevented if water quality was improved.It was estimated that: •1.4 million child deaths occur from diarrhea •2.2 million people die from water-related illnesses every year •500,000 deaths occur from malaria He noted that more deaths occur from water borne illnesses than from gun violence and war.He indicated that the Water Brigades selected to work in Honduras because it is the second poorest country in the western hemisphere (Haiti is the poorest,however,it is not safe to send students to their country). Honduras does have a national water and sewer agency,SANAA (Servicio Autonomo Nacional de Acueductos y Alcantarillados).However,they decentralized in 2003 due to the lack of service quality,the economy and damage caused by hurricane Mitch.He stated that SANAA now focuses on Honduras'big cities and the rural communities are required to handle their own water and sewer services.The rural communities,however,were not trained and this is where the Water Brigades is assisting in training the rural communities to build and maintain their water systems.The SDSU volunteers worked in EI Corralito,Honduras and found that the problem was not the quantity of water available,but the quality of the water in their water system.The Water was contaminated in the spring boxes of the water system because the water sits in the boxes for a long time and creates a cesspool which is filled with bacteriological activity.The students traveled the entire EI Corralito water system to map it and used a piece of equipment (HACH Pocket Colorimeter) donated by the Otay Water District to analyze the chlorine residuals.Using this equipment,they were able to analyze the system and determine that they were not using enough chlorine in their water system and contaminated water was being delivered to the residents of EI Corralito.He thanked the Otay Water District for its donation of a HACH Pocket Colorimeter which is the first piece of equipment to be included in the newly founded water quality analysis program for the Global Water Brigades.He stated that future projects for the Water Brigades includes a meeting with Ms.Diane Bentancor,who manages the Central America region for Water for People and to continue training communities to manage their systems. 6.PRESENTATION OF CHECK FOR THE MONIES RAISED FROM THE WATER AGENCIES STANDARD'S CHARITY GOLF TOURNAMENT Public Services Manager David Charles indicated that four months ago he and his co-Chair,Engineering Manager Ron Ripperger,along with Helix Water District and Padre Dam Municipal Water District decided to organize a golf tournament (Water Agencies Standards Golf Tournament)to strengthen working relationships among the water agencies.In discussions with Mr.JC Guerreiro,it was decided to turn the golf tournament into a charity event with proceeds from 2 the tournament donated to the Water Brigades.Sponsorships were received from both public and private firms raising $3,141 for the Water Brigades.Public Services Manager Charles presented the check to Mr.Guerrreiro who accepted it on behalf of the Water Brigades.As Otay coordinated the event,it was decided that it would retain the trophy for the year.The Water Agencies Standards Golf Tournament trophy was presented to President Croucher who accepted it on behalf of the District. 7.APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF APRIL 1, 2009 A motion was made by Director Breitfelder,seconded by Director Lopez and carried with the following vote: Ayes: Noes: Abstain: Absent: Directors Bonilla,Breitfelder,Croucher,Lopez and Robak None None None to approve the minutes of the regular board meeting of April 1,2009. 8.PUBLIC PARTICIPATION -OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'S JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA No wished to be heard. CONSENT CALENDAR 9.ITEMS TO BE ACTED UPON WITHOUT DISCUSSION,UNLESS A REQUEST IS MADE BY A MEMBER OF THE BOARD OR THE PUBLIC TO DISCUSS A PARTICULAR ITEM: A motion was made by Director Breitfelder,seconded by Director Lopez and carried with the following vote: Ayes: Noes: Abstain: Absent: Directors Bonilla,Breitfelder,Croucher,Lopez and Robak None None None to approve the following consent calendar item: a)ADOPT RESOLUTION NO.4135 APPROVING THE ANNEXATION TO OTAY WATER DISTRICT'S IMPROVEMENT DISTRICT NO.18 OF THOSE LANDS DESCRIBED AS "KHAZIN SEWER ANNEXATION"(APN No.517-111-47-00) 3 ACTION ITEMS 10.ENGINEERING AND WATER OPERATIONS a)APPROVE A CONSTRUCTION CONTRACT TO CCl CONTRACTING, INC.FOR THE JAMACHA ROAD 36-INCH POTABLE WATER PIPELINE AND 12-INCH POTABLE WATER PIPELINE REPLACEMENT PROJECT IN AN AMOUNT NOT-TO-EXCEED $16,189,243 Associate Civil Engineer Bob Kennedy indicated that in 2006 the District entered into an agreement with San Diego County Water Authority (CWA)regarding the implementation of the East County Regional Treated Water Improvement Program (ECRTWIP).He presented a slide showing the alignment of the Jamacha Road 36-inch pipeline which begins at lexington Avenue and Third Street in EI Cajon and travels south to the District's Regulatory Site.This pipeline will fulfill the requirements of the ECRTWIP agreement and provides an alternate source of locally treated water which reduces the demand to the Skinner Treatment Plant located in Riverside. He stated that another component of this project is the replacement of 12"and 8" pipeline located on Jamacha Road between Hidden Mesa Road and Hillsdale Road.The construction of the pipelines will be primarily through trench and backfill except for a small portion located on the southeasterly portion of Cuyamaca College where it will require 400 feet of micro tunneling.There is also a requirement that the construction within the Caltrans right-of-way on Jamacha Road be done at night.I He indicated that staff has prepared a comprehensive public outreach program for the project.It includes a website,hotline and mailings to property owners affected by the construction. He noted that the agreement between CWA and Otay regarding the ECRTWIP included a minimum water purchase guarantee of 10,000 AF/year beginning March 1,2010.He indicated that the upgrade of Flow Control Facility No.14. (FCF No.14)should be completed by July 2009.With CWA's approval,a temporary connection will be connected to the upgraded FCF No.14 where Otay proposes to take water from CWA to minimize potential CWA penalties associated with the ECRTWIP Agreement's minimum water purchase guarantee. The temporary connection will be removed once the 36-inch pipeline is complete. Associate Civil Engineer Kennedy indicated that it was discussed in the Engineering,Operations and Water Resources Committee that staff has estimated with the limited capacity of the la Mesa/Sweetwater Extension and the low demand for the remaining months of the year,that the District would be about 2500 AF short of the agreement to take !O,OOO AF for the first year.An estimate of the amount of the penalty is in the range of approximately $350,000. 4 I!II f: I:~ He stated that the project was advertised for bid on the District's website and several other publications on March 6,2009.A non-mandatory pre-bid meeting was held on March 24,2009.He indicated that twelve bids were received and publicly opened on April 23,2009.He stated that CCl Contracting,Inc.had submitted the lowest bid. He indicated that the project will be funded through CIPs P2009 and P2038 and that they will be sufficient to support the funding of the project.He requested that the board award the construction contract to CCl Contracting,Inc.in an amount not-to-exceed $16,189,243 for the construction of the Jamacha Road project. President Croucher indicated that the Engineering,Operations and Water Resources Committee reviewed this item in detail.He stated that CCl Contracting,Inc.has worked with Helix Water District,CWA and other contractors and they received very positive references.District staff also felt that CCl Contracting,Inc.was a quality company.Staffs'report was very thorough and extensive and the committee felt confident,however,because this was a large contract,the committee did not feel comfortable moving forward with this item until it was presented to the board as a whole.He indicated that one of the committee's concerns was the issues that occurred with the previous design contractor and he thanked lee &Ro,Inc.for there efforts in moving the project forward.He stated that the committee was pleased that the District will have an extensive public outreach program to respond to community concerns and that the District can minimize some of the penalties from CWA by taking water through the la Mesa/Sweetwater connection. Associate Civil Engineer Kennedy introduced Mr.Brian Lusky of CCl Contracting,Inc.Mr.Lusky indicated that he is a Civil Engineer and handles project management,bidding and office work for his firm.His partners,Tom Carmichael and Jim Corbit handle the field work.They are a local firm and have been in business for eight years specializing in building water pipelines and public works projects.Mr.Lusky reviewed their firm's plan for the construction of the Jamacha Pipeline Project and indicated that they would start with the construction of the 12-inch pvc pipeline in the first part of July for approximately two months.Steel pipe should be delivered in the first week of September and his firm will then start the night work on Brabham Street to Gustavo Street which will take approximately four months.They then will start the work near Cuyamaca College and continue the pipeline back to Brabham Street.Once this is complete,their firm will go back to Gustavo Street and finish the line through the residential neighborhoods to FCF No.14. A motion was made by Director Bonilla,seconded by Director Breitfelder and carried with the following vote: Ayes: Noes: Directors Bonilla,Breitfelder,Croucher,lopez and Robak None 5 Abstain:None Absent:None to approve staffs'recommendation. Communications Officer Armando Buelna reviewed the public outreach plan for the 36-inch pipeline.He stated that staff worked closely with Marston &Marston to develop a proactive community outreach plan.The plan has a number of elements which include a: •Website (JamachaPipeline.com) •24 hour hotline •Project specific signage •Quarterly Newsletter •Fact Sheets for the community and elected officials •Post cards announcing the beginning of construction •Regular meetings with important stakeholders in the community,such as,the business community,HOA's,fire emergency responders,etc. He stated that because the pipeline runs close to the Cuyamaca Community College,staff had met with various committees of the college,including the Safety and Facilities Committee, President's Council,and most recently,the Sustainability Committee.The District was also asked to meet with another college committee later in summer.Staff met with the Valle de Oro Planning Group,the Water Conservation Garden,Rancho San Diego Chamber of Commerce,Spring Valley Citizens Association and the Jqmul Dulzura Planning Group. He stated in future,the District plans to continue meeting with the HOA's,the business community and residents.The plan includes sending information cards to the residents along the alignment at the beginning of the project and when the project is completed.The card will indicate when the construction of the project will commence,that construction will take approximately 16 months to complete, and the hotline number and the website where they can get updated information. He noted that both the hotline and website provide information in both English and Spanish.The purpose of the outreach plan is to provide the surrounding community and various stakeholders the opportunity to have their questions and concerns addressed promptly,to positively increase public knowledge,develop support for the project,and to be a good neighbor and community partner. It was discussed that several hundred homes are located along the pipeline alignment and the largest concern is the construction vehicles'back-up alarms disturbing the residents during the night work.It is hoped that by providing the community information prior to the construction of the pipeline,the residents will understand the reason for the pipeline and the construction disturbance.It was also discussed that residents can also be added to an email list to receive updates. 6 11.ADMINISTRATIVE AND FINANCE a)REPORT ON DIRECTOR'S EXPENSES FOR THE 3RD QUARTER OF FISCAL YEAR 2009 Finance Supervisor Sean Prendergast presented the directors'expenses for the 3rd Quarter of Fiscal Year 2009.He indicated that this item was presented to the Finance,Administration and Communications Committee on May 18,2009.He stated that 3rd Quarter (January 2009 to March 2009)directors'expenses totaled $16,906.67.He also presented each of the directors'expenses individually and noted that expenses,fiscal year-to-date (July 2008 to March 2009),totals $31,640.03.He indicated that it is projected that total expenditures for Fiscal Year 2009 will be approximately $40,983 which is based on actual expenses through the 3rd quarter.Finance Supervisor Prendergast also presented a graph showing that directors'expenses have been reduced over the past 10 years from $103,678.46 in FY 1999 to a projection of $40,983 in FY 2009. 12.BOARD a)DISCUSSION OF 2009 BOARD MEETING CALENDAR There were no changes to the meeting calendar. REPORTS 13.GENERAL MANAGER'S REPORT GENERAL MANAGER'S REPORT: General Manager Watton indicated that the District is working closely with law and fire enforcement and has sent a request to become a member of the Regional 3C's program for communications and response to disasters.He stated that many agencies are starting to recognize that water is an important aspect to fire and disaster response and the District hopes to become a member of the program. He indicated that the District submitted a comment letter to DWR regarding the draft's plan which targets a 20%reduction in the State's urban per capita water use by the year 2020.He stated that the District has some concerns which are noted in the letter (copy is attached to the General Manager's report). He commended Information Technology Chief Geoff Stevens and GIS Manager Ming Zhao for being invited once again to present at this summer's ESRI International Conference.He noted that this is one of the largest conferences hosted in San Diego and is attended internationally. 7 General Manager Watton noted that staff has reduced the District's exposure to the State fund,Local Agency Investment Fund (LA/F).While state law currently prevents the State from borrowing these funds,such legislation could change. As staff did not wish to have this exposure,they have reduced the monies invested in LAIF.It is expected that the State will be out of money in July and there is talk about the state possibly taking tax revenue from special districts. The State Controller,however,is advocating that the State not borrow such monies as it would affect his ability to borrow money in July to fund the State's payroll. He noted the graph on page eight of his report regarding FY 2009 Potable Water Purchases.He stated that the District's bOClrd took an action to stay at a Drought Alert Level I and while the District reserves the right to come back and reevaluate,the consumption numbers show that the District's customers are still conserving.Thus,at the moment,no change is needed. SAN D/EGO COUNTY WATER AUTHORITY UPDATE: General Manager Watton indicated that Otay and Sweetwater Authority remained at a Drought Level I Alert and all other agencies declared a Level II Alert at varying degrees.He stated that there was a lot of activity at CWA for fines,fees and penalty rates,however,this seems to have fallen off.He stated that this reinforces the District board's decision to stay at a Level I Alert.He noted that in a couple months it may change,but at the moment the District is on the right course. He also reported on the Camp Pendleton Desalination Prbject.He stated that CWA had a workshop and it was requested that staff bring back a more thorough analysis of the water supply expected from the project,cost and the impact on existing facilities.He stated that he would like to see better analysis of the project before getting too far along with the publicity on the project. Director Robak indicated that he has heard that the water supply from the project was reported as approximately 150 MGD.General Manager Watton indicated that there is discussion in sizing it from 50 to 150 MGD.The discussion of the project was initiated by CWA and they approached Camp Pendleton. President Croucher also reported that CWA will have the groundbreaking ceremony for the San Vicente Reservoir in July 2009.He also noted that there are discussions regarding the Bay Delta fix versus desalination and whether both projects can be funded.He stated that the MWD Delegates are focusing on determining their "core values;"what services they should be providing.Should their services be recreational,vouchers/rebates,or purely responding to water issues.He stated that CWA held a legislative forum with Congressman Hunter (Jr.)and he was interested in water issues and asked that the agencies not only bring him the issues,but the solutions to the issues so he may represent them to the legislature.He note that CWA will be holding a couple other legislative 8 forums and he will share the information with the board should they have an interest in attending. 14.DIRECTORS'REPORTS/REQUESTS Director Robak indicated that he attended the Water Conservation Summit yesterday and felt that it was worthwhile.He stated that it was good to see many private sector attendees.He indicated that one of the items they discussed was their new brand and he felt that it was very well thought out.He indicated that if the agencies universally push the new slogan it can be very successful. Director Lopez indicated that he will be attending the AWWA Annual Conference where 13,000 are expected to attend.He stated that he has been receiving a lot of constituent calls regarding the District maintaining its Drought Level I Alert and the District's budget.He indicted that the comments were mixed,but for the most part,many indicated that they felt that the District was moving in the right direction. Director Bonilla commended Communications Officer Buelna for his good work on media outreach,particularly on the recent Channel 10 coverage of the District. He indicated that he has received calls from constituents supporting the District on its decision to stay at a Level I Alert.He also indicated that he had requested information at the Finance,Administration &Communication Committee regarding the amount of potable and recycled water being utilized to irrigate SR 125.He indicated that the report he received indicates that a lot of potable water is being utilized for the irrigation of SR 125.He stated he would like to agendize for discussion at the next Finance,Administration &Communications Committee what infrastructure/investment is needed to irrigate SR 125 with 100%recycled water as,he has received inquiries from his constituents if potable water is being utilized to irrigate the freeways.President Croucher suggested that staff work with Sweetwater Authority to discuss which potable irrigation meters near the Sweetwater Reservoir on SR 125 could possibly be converted to recycled meters. Director Breitfelder thanked President Croucher for appointing him as the District's representative to the Metro Commission.He stated that he considered the Metro Commission to be an important appointment and he would do his best to represent the board on the commission.He also indicated that he attended the Water Conservation Summit and was gratified that there has been an evolution in the water community that was evident at the summit.He stated that he was pleased to see key players taking lessons from other stakeholders and disciplines and incorporating the idea that people need to be "appealed"to in an emotional way to make changes.He stated a very important component to that change is making the public aware of what is available to create that change and to increase demand for creating conserving landscapes. 15.PRESIDENTS REPORT 9 President Croucher indicated that he attended the Water Conservation Summit, as well,and was very impressed.He stated that it was very informative and Supervisor Dianne Jacob,CWA Chair Bud Lewis and Helix Water District General Manager Mark Weston had acknowledged at the Summit that Otay Water District was a leader in certain areas of the industry.He also spoke with CWA General Manager Maureen Stapleton and they had discussed that attendance of the Summit will be recommended to new directors with CWA going forward as it is great for educational purposes.He noted that the KUSI/Channel 9 news recently reported that the uppermost reservoir off of the Colorado River was the fullest it has ever been.He indicated,however,the reservoir is actually still only at 54%of capacity and California still has a water shortage issue.He indicated that it is frustrating as the agencies have put a lot of effort and money into educating the public on the water issues and in a one minute media news report,all efforts must start over again.He indicated that he,however,is happy that the District's customers have heeded the messages and are continuing to conserve.He noted that he felt that the District's investment in its recycled system is one of the reasons that the District is able to conserve as much potable water as it has. 16.ADJOURNMENT With no further business to come before the Board,President Croucher adjourned the meeting at 4:30 p.m. President ATTEST: District Secretary 10 AGENDA ITEM 6a STAFF REPORT TYPE MEETING: SUBMITTED BY: APPROVED BY: (Chief) Regular Board David CharlesJ~~ Public Services Manager Rod posa~~~ Chief,Engineering MEETING DATE:September 2,2009 PROJECT NO.1 DIV.NO.ALL SUB-PROJECT:Various APPROVED BY: (Asst.GM): SUBJECT: Manny Magafi~~ Assistant General ~nager,Engineering and Operations Time extension for the As-Needed Professional Services Contract issued to formerly Boyle Engineering Corporation (now known as AECOM USA,Inc.) GENERAL MANAGER'S RECOMMENDATION: That the Otay Water District (District)Board approve a twelve (12) month extension of the agreement time for the Boyle Engineering Corporation (Boyle)(now AECOM USA,Inc.)As-Needed Off-Site Potable and Off-Site Recycled Water Plan Checking Services for Developer Projects. COMMITTEE ACTION: Please see Attachment A. PURPOSE: To obtain Board approval authorizing the General Manager to extend the original agreement (see Attachment B)with Boyle (now AECOM)for an additional twelve (12)month time period. ANALYSIS: At the November 7,2007 Board Meeting,the Board awarded an As-Needed Potable and Off-Site Recycled Water Plan Checking Services Contract for developer projects to Boyle (AECOM)to provide support for the District's various developer projects At the time of the award,it was contemplated that the services would be completed within a year and would not exceed $150,000.Due to the economy,the volume of plan submittals has decreased.Thus,at present,only approximately $50,000 of the budget has been spent.Notwithstanding the slowdown, staff continues to require plan checking assistance for certain District programs.Staff is requesting the Board to approve an extension of twelve (12)months.The original contract amount of $150,000 will be sufficient,but a limited amendment to the Contract will be required to incorporate an agreed upon expiration date. Despite the economic slowdown and decline of real estate market sales,Developers continue to submit development plans at a steady rate.To allow the Engineering technicians to focus primarily on design and assist Civil Engineers in design and construction of ClP Projects,the District requires the services of a consulting firm to provide professional services to assist the Public Services Division in performing plan check review and approvals of Developer and ClP off-site potable and off-site recycled water projects."Off-site" refers to District-maintained facilities (i.e,pipelines and appurtenances)located within public right-of-way and District easements,outside of privately-owned development areas. The performance of Boyle (AECOM)has been satisfactory. FISCAL IMPACT:;L7~ Plan Check services are an on-going effort funded by developer deposits and does not affect the operating budget- STRATEGIC GOAL: This project supports the District's Mission Statement,"To provide safe,reliable water,recycled water,and wastewater services to our community in an innovative,cost efficient water-wise and environmentally responsible manner,"and the District's Strategic Goal,"To satisfy current and future water needs for potable, recycled,and wastewater services." LEGAL IMPACT: P:\Public-s\Staff Reports\2009\BD 09-02-09,Staff Report,Time Extension for Professional Services Contract issued to Boyle (AECOM),(DC-RP).doc DC/RP:jf Attachments:Attachment A Attachment B 2 VARIOUS CIID '.,~JECT: ATTACHMENT A Time extension for the As Needed Professional Services Contract issued to formerly Boyle Engineering Corporation (now known as AECOM USA,Inc.) COMMITTEE ACTION: The Engineering,Operations,and Water Resources Committee reviewed this item at a meeting held on August 20,2009 and the following comments were made: •The Committee inquired about the number of years that the District has contracted with Boyle Engineering Corporation (now known as AECOM USA,Inc.)Staff indicated that a one- year contract between the District and Boyle was executed on November 13,2007 with a budgeted amount not-to-exceed $150,000;but due to the economy and decreased volume of plan submittals,AECOM's services were not needed as much as the District anticipated.At this time,approximately $50,000 has been spent from the budgeted amount.Staff is recommending extending AECOM's contract for an additio~al year,starting in September 2009. •The Committee inquired if there had been any problems with AECOM's services.Staff said there were no problems and that the performance of AECOM has been satisfactory. •Staff reported that next year a request for proposal will be solicited for As-Needed Potable Water Plan Checking and Off- Site Recycled Water Plan Checking Services and Inspection Services. Upon completion of the discussion,the Committee supported presentation to the full Board as a consent item. ATTACHMENT B AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN OTAY WATER DISTRICT AND BOYLE ENGINEERING CORPORATION FOR AS-NEEDED POTABLE &OFF-SITE RECYCLED WATER PLAN CHECK SERVICES FOR DEVELOPER PROJECTS (Project No.1438-010000) This AgreemeJ?t (Agreement)is made and entered into this \.~day of NOV€Ml~€.R... 2007 by and between the OTAY WATER DISTRICT,a municipal water district,formed and existing pursuant to California Municipal Water District Act of 1911,as amended,hereinafter referred to as "DISTRICT:'and BOYLE ENGINEERING CORPORATION,hereiriafter referred to as "CONSULTANT." WITNESSETH WHEREAS,the DISTRICT requires the services ofa consulting engineer to render certain technical and professional services described below;and WHEREAS,the CONSULTANT has available,and offers to provide,personnel and facilities necessary to accomplish the work within the required time. NOW,THEREFORE,DISTRICT AND CONSULTANT agree as follows: I.Scope of Services The CONSULTANT agrees to perform those services described in the scope of work set forth in Exhibit 'A'attached hereto and incorporated herein by this reference.The scope of consulting services shall include meetings with District staffand review of previous technical documentation. II.Authorization General authorization to proceed with the work described in Exhibit 'A'is hereby granted upon full execution ofthe Agreement.However,CONSULTANT shall not proceed with any work described in Exhibit 'A'until the receipt of a request for specific services or "task order" from the District's Designated Agent.Upon receipt of such a request.for specific services, CONSULTANT shall provide the the District's Designated Agent with an estimated budget for the requested services and an estimated time for completion.The District's Designated Agent shall then provide the CONSULTANT with authorization to proceed.No work shat!be commenced until the CONSULTANT receives the authorization to proceed. - 1 - JII.Compensation In return for providing the services described in Exhibit'A',which are to be performed by the CONSULTANT,the DISTRICT agrees to pay.and the CONSULTANT agrees to accept, compensation for all executed service requests up to an amount not-to-exceed ONE HUNDRED FIFTY THOUSAND DOLLARS ($150,000.00),_payable as agreed to by the parties per service request.Total compensation for all Professional Services provided under this agreement shall not exceed ONE HUNDRED FIFTY THOUSAND DOLLARS ($150,000.00)during the term of this agreement without prior written authorization from the DISTRICT. The CONSULTANT shall invoice the DISTRICT on a monthly schedule in the format shown in Exhibits 'C'and 'D',The CONSULTANT shall not invoice the DISTRICT for work that has not been completed at the time the invoice is prepared.The DISTRICT shall have fOlty- five (45)days from the date ofreceipt of error-free invoices prepared in accordance with Exhibits 'B'and 'C'to make payment without incurring interest and/or penalty charges. IV.Standard of Care The CONSULTANT is employed to render engineering services only,and any payment made to the CONSULTANT is compensation solely for such services as the CONSULTANT may render and recommendations the CONSULTANT may make.The CONSULTANT'S services shall be furnished in accordance with generally accepted professional engineering principles and practices. V.Documents All original drawings,spreadsheets and documents,including digital photographs and files developed for the project,shall,upon payment in full for the services described in this Agreement,be furnished to and become the property of the DISTRICT,'except as otherwise provided in Section Vill:Termination or Abandonment. The CONSULTANT shall provide final documents on high-density media such as ZIP® disk 100/250 MB or compact disk (CD).Final drawings and details shall be in AutoCAD®2000 format or more recent.Final Contract Specifications,reports,and spreadsheets shall be in Microsoft®Office 2000 format or more recent.Any other electronic format documents provided to the DISTRICT must be formatted to the same software version or release as that ofthe DISTRICT. VI.Performance and Schedule The CONSULTANT agrees to coordinate project work to ensure its timely completion and shall promptly notify the DISTRICT ofany anticipated delays,which may affect the work schedule.In the event the time for completing the scope of work is exceeded due to circumstances beyond the control of the CONSULTANT,the CONSULTANT shall have an additional amount of time to be agreed upon in writing between the parties in which to complete the work. -2- VII.Change in Scope of Work Work under this agreement is to be performed on a task order basis and shall be pre- approved by the DISTRICT.Each task order shall specify the services requested,the time for performance and an estimated cost for such services.If the services requested require a change, addition or modification,such change,addition or modification shall require prior approval of the DISTRICT.In the event that the services requested are outside of the Scope of Services specified in Exhibit'A',CONSULTANT shall bring it to the attention ofthe DISTRICT immediately,and no such work shall be done prior to obtaining written approval from the DISTRICT. Ifthe DISTRICT changes the Scope of Work,or ifchanges in regulations after execution of this Agreement necessitate changes in the Scope of Work,or if the CONSULTANT is requested to perform services not detailed in the Scope ofWork,the parties shall execute an amendment to Exhibit 'A',Scope ofWork. All work performed without proper authorization shall be considered part of this Agreement for no additional compensation. VIII.Termination or Abandonment Ten (10)calendar days from the date of a written notice to terminate,the DISTRICT has the right to terminate or abandon all or any portion ofa work order.The District is under no obligation to require all the services described under the Scope of Work and shall be able to select only those services needed from time to time,as provided in each work order.In the event that the District abandons or terminates any services requested as provided hereunder,the DISTRICT will have the right to take possession and shall own immediately all original specifications,drawings, and other documents developed for that portion of the work completed and/or being abandoned.The DISTRICT will pay the CONSULTANT for services for any portion ofthe work being terminated which were rendered prior to termination.Ifsaid termination occurs prior to completion ofany task of the project for which a payment request has not been received,the fee for service performed during such task shall be based on an amount mutually agreed to by the DISTRICT and the CONSULTANT for the portion ofsuch task completed but not paid prior to said termination.The DISTRICT will not be liable for any costs other than the fees or portions thereof,which are specified herein.If all work is abandoned as herein provided,this Agreement shall automatically terminate on the 10th day from the date of notice. IX.Indemnification A.CONSULTANT agrees to the following: 1.Indemnificationfor Professional Services.CONSULTANT will save harmless and indemnify and,at DISTRICT's request,defend DISTRICT and all its officers,volunteers,employees,and representatives from and against suits, actions,or claims brought for,or on account of,injuries or damages sustained by any person or property directly resulting from a negligent or wrongful act, error or omission by CONSULTANT or any of CONSULTANT's officers, agents,employees,or representatives,in the performance of this Agreement. -3 - 2.Indemnificationfor otfter Damages.CONSULTANT indemnifies and holds DISTRICT harmless from and against a claim,action,damages,costs (including reasonable attorney's fees),injuries,or liability,directly resulting from this Agreement,for its negligent performance.Should DISTRICT be named in a suit,or should a claim be brought against it.by suit or otherwise, directly resulting out of this Agreement,for the CONSULTANT's negligent performance,CONSULTANT will defend DISTRICT (at DISTRICT's request and with counsel satisfactory to DISTRICT)and will indemnify DISTRICT for any judgment rendered against it or any sums paid out in settlement or otherwise. B.For purpose of this section "DISTRICT"includes DISTRICT's officers,officials, employees,agents,representatives,and certified volunteers. C.It is expressly understood and agreed that the foregoing provisions will survive termination of this Agreement. D.The requirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by this Agreement and any approval of said insurance by DISTRICT,are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement,including,without limitation,to the provisions concerning indemnification. X.Insurance Requirements A.Before commencing performance under this Agreement,and at all other times this Agreement is effective,CONSULTANT will procure and J;l1aintain the following types of insurance with coverage limits complying, at a minimum,with the limits set . forth below: Type ofInsurance Limits (combined single) Commercial general liability $1,000,000 ProfessionalliabiJity $1,000,000 Business automobile liability $1,000,000 Workers compensation Statutory requirement B.Commercial general liability insurance will meet or exceed the requirements of ISO- COL Form No.CG 12 10 11 97.The amount of insurance set forth above will be a combined single limit per occurrence for bodily injury,personal injury,and property damage for the policy coverage.Liability policies will be endorsed to name DISTRICT,its officials,and employees as "additional insureds"under said insurance coverage and to state that such insurance will be deemed "primary"such that any other insurance that may be carried by DISTRICT will be excess thereto. Such insurance will be on an "occurrence"basis,except professional liability shall be on a "claims made"basis,and will not be cancelable or subject to reduction except upon a thirty-(30)day prior written notice to DISTRICT. -4- C.Automobile coverage will beCwritten on ISO Business Auto Coverage Form CA 00 01 10 01,including symbol 1 (Any Auto). D.CONSULTANT will furnish to DISTRICT duly authenticated Certificates of Insurance and Endorsements evidencing maintenance of the insurance required under this Agreement and such other evidence of insurance as may be reasonably required by DISTRICT from time to time.Insurance must be placed with insurers with a current A.M.Best Company Rating equivalent to at least a Rating of "A:VII./I Originals of the duly authenticated Certificates of Insurance and Endorsements shall be included with this Agreement as Exhibit D. XI.Successors and Assigns This Agreement and all of the terms,conditions,and provisions hereofshaH inure to the benefit of and be binding upon the parties hereto,and their respective successors and assigns; provided,however,that no assignment ofthis Agreement shall be made without written consent of the parties to this Agreement.Any attempt by the CONSULTANT to assign or otherwise transfer any interest in this Agreement without the prior written consent ofthe DISTRICT shall be void.Since the primary consideration of the DISTRICT in entering this agreement is the qualifications of the CONSULTANT,as opposed to a low bid,the DISTRICT will refuse to consent to assignments if it considers the assignee to have lesser qualifications.Any notice or instrument required to be given or delivered by this Agreement may be given or delivered by depositing the same in any United States Post Office,registered orcertified,postage prepaid, addressed to: DISTRICT: Otay Water District 2554 Sweetwater Springs Boulevard Spring Valley,California 91978-2004 Attention:Mark Watton and shall be effective upon date ofmailing. CONSULTANT: Boyle Engineering ,Corporation 7807 Convoy Court,Suite 200 San Diego,CA 92111 Attention:ER.Clark Fernon,P.E. XII.Project Organization The CONSULTANT proposes to assign Alex Bucher,as the Project Manager.The Project Manager shall not be removed from the project or reassigned without prior approval of the DISTRICT,which approval shall not be unreasonably withheld.No subcontracting of significant portions ofthe contracted services shaH be made without prior approval of the DISTRICT. XIII.Integration This Agreement and the attached Exhibits represent the entire understanding by and between the DISTRICT and the CONSULTANT as to those matters contained herein.No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder.This Agreement may not be modified or altered except in writing signed by both parties hereto. - 5 - XIV.Execution OTAY WATER DISTRICT ~1:ttfll~ Mark a on,Gen ral Manager APPROVED AS TO FORM District Counsel BOYLE ENGINEERING CORPORATION F.R.Clark Fernon,PE,Ma aging Engineer COPIES:0 FILE(Orig.),0 CONSULTANT,0 PROJECT MANAGER..0 ACCOUNTS PAYABLE P:\WORKING\As Needed Svcs Design\Englneering Design\As-Needed Civil Design Services Ag,eemenl.doc -6- EXHIBIT A SCOPE OF SERVICES Scope of As-Needed Off-Site Potable &Recycled Water Plan Check Services for Developer Projects The Otay Water District (District)requires the services of a consulting firm (Consultant)to provide professional services to assist the Engineering Public Services Department in performing plan check review for off-site potable and recycled water developer projects."Off-site"refers to District- maintained facilities (i.e.,pipelines and appmtenances)located within public right-of-way and District easements,outs,ide of privately owned development areas. Task 1.0 -Project Management and Administration The Consultant shall: •Meet with District staff,developers,and developer engineers as needed to confirm that all aspects of the project are performed according to the requirements and objectives of the District. Task 2.0 -Plan Checking The Consultant shall: •Provide the services of a Senior Civil Engineer (Project Manager)familiar with the District's procedures.The Project Manager will provide quality control for all plan reviews. • A Plan Check Engineer will provide approximately thirty (30)hours per week on average of plan review service.The Plan Check Engineer will be under the general supervision of the Project Manager,and should be available at least eight (8)hours per week at the District office to answer questions on plan check activities.The general range of tasks that the Plan Check Engineer may perform is as follows: a.Perform plan check activities necessary to evaluate general compliance with District standards for each plan received.Review plans to determine if they comply with Water Agency Standards (WAS)and Sub-Area Master Plans (SAMPs).If plans are not in general compliance,annotate the plans and provide correspondence to the developer and/or its agents identifying the necessary changes. b.Determine the Consultant's anticipated Plan Check Cost Estimate per each plan check,and provide the estimate to the District project manager.The estimated average time frame forthe total review of the 1st,2nd,and 3rd plan check submittals is approximately twenty (20)hours. 11 c.Coordinate review with District Engineering staff,District Operations Department, and developers. d.Review the revised plans for general conformance with the District Standards for changes made which were not illustrated on the original plan review submittal. Return directly to the developer any plans not in general compliance,annotated as necessary. e.Meet with the District as needed to discuss any changes to the scope of services. f.Prepare and issue correspondence relating to additional general tasks. g.Consultant will be required to review the Engineer's Estimate of Construction Cost prepared by the Developer's engineering consultant to determine if it conforms to the District's prevailing unit cost factors. h.Consultant will be required to send out and coordinate with the Developer or its. agents,all drawings after approval by the District. i.Consultant will maintain a log of plan check activities and fees,and provide a copy ofthe same status to the District at the end of each week. j.Consultant performing these tasks shall be experienced with the Water Agency Standards (WAS),the District's Water Resources Master Plan (WRMP)and other pertinent standards,and have knowledge of and be familiar with the District's Sub- Area Master Plans. k.Roles &responsibilities of between the Consultant and District staff are as follows: •The Consultant shall be responsible for routing plans to the Developer's engineering consultant.The Consultant shall notify the District Project Manager of all routing activities. •Easement reviews shall be performed by the District's Surveying Division.. The Consultant shall notify the District's Project Manager of the need for such reviews,as required. •ConstructabiIity reviews shall be performed by the District's Inspection/Construction Division and Operations Department.The Consultant shall notify the District's Project Manager of the need for such reviews,as required. 8 •Bond Packages shallbe prepared by the District's Public Services Staff.The Consultant shall notify the District's Project Manager and Public Services Staff after he/she has reviewed and checked the Engineer's Construction Cost Estimate (prepared by the Developer's engineering consultant). •The Consultant shall coordinate with the District's Project Manager to assist with the resolution ofall construction change orders,as required. •The Public Services Manager shall provide a letter indicating anticipated District inspection costs to the Consultant. COMPENSATION The services will be pe~formedon a time and materials basis in accordance with the rate schedule presented in Exhibit B for a not-to-exceed amount of$150,000. DISTRICT FURNISHED SERVICES 1.Provide existing reports and related materials to the Consultant. 2.Coordinate with the Consultant on the Project during all phases ofthe Consllltanes work. 3.The District shall advise Consultant of its job site and office rules and regulations,and safety procedures as may be applicable. NOTES 1.Consistent with the professional standard ofcare and unless specifically provided herein, Consultant shall be-entitled to rely upon the accuracy of data and information provided by District,Developers or others without independent review or evaluation. 2.Right-of-way engineering services associated with plan review are not included in the current scope of services but may be added ifrequired by the District. 3.All correspondence will be issued on the Consultant letterheads. 9 EXHIBIT B .STANDARD RATE SCHEDULE Boyle Engineering Corporation Effective until December 31,2008 Professional StaffDescription Engineers.Planners.and Architects: Assistant Engineer I Assistant Engineer II Associate Engineer (Registered) Senior Planner I Senior Transportation Designer Senior Program Manager Senior Engineer I (Registered) Senior Engineer II (Registered) Principal Engineer (Registered) Hourly Rate $98.00 $116.00 $125.00 $130.00 $146.00 $146.00 $153.00 $165.00 $199.00 Professional StaffDescription Administrative SupportStaff: Administrative Secretary Accounting Specialist Administrative Specialist Information Technology Specialist Direct Project Expenses Subconsultants: Services Provided by Subconsultants Hourly Rate $70.00 $90.00 $93.00 $98.00 Rate Cost +10% Technical SupportStaff: Student Engineer Drafter/Assistant CADD Operator CADD Operator DesignerlDesign CADD Operator Sr Designer/Sr Design CADD Operator Design CADD Supervisor Designer Supervisor Surveying Staff\"(Including Equipment): Survey TechnicianJAssistant Surveyor I Survey Technician/Assistant Surveyor II Associate Land Surveyor (Registered) Senior Land Surveyor (Registered) $55.00 $70.00 $88.00 $105.00 $118.00 $139.00 $153.00 $81.00 $107.00 $118.00 $146.00 Resource Charges*(per direct labor hour): Service Center Charge $4.60/hour (computers,reproduction &communication) Other: Travel-Automobileffruck Federal Mileage Rate Travel-Other Than AutomobilelTruck Cost +10% Other Direct Charges (e.g.,vendors,outside Cost +10% reprographic services,cell phones for field staff,submittal binders,courier,etc.) *Resource charges are in addition to the standard hourly labor rates.Service Center Charge covers the cost of computers (i.e.,computers,programs,special purpose software and extra equipment such as printers and ploUers),reproduction (Le., incidental in-house copying,printing and plotting)and communication (i.e.,phone,fax and internet).Outside reprographic services will be billed separately. If authorized by the client,an overtime premium multiplier of 1.5 will be applied to the billing rate of hourly personnel who work overtime in order to meet a deadline which cannot be met during normal hours.Rates are for San Diego based personnel. Special rates will be negotiated for non-San Diego based staff.Corporate officers,Managing Engineers,and Consulting Engineers will be billed at 1.2 times the stated rate for Principal.Applicable sales taxes,if any,will be added to these rates. Invoices will be rendered monthly.Payment is due upon presentation.A late payment finance charge of 1.5%per month (but not exceeding the maximum rate allowable by law)will be applied to any unpaid balance commencing 30 days after the date of the original invoice. BOYLE EXHIBITC BOYLE ENGINEERING CORPORATION 7807 Convoy Court,Suite 200 San Diego,CA 92111 INVOICE SUBMITTED TO:DATE OF INVOICE: Accounts Payable Otay Water District INVOICE NO.: 2554 Sweetwater Springs Boulevard Spring Valley,CA 91978-2004 Otay INVOICE NO.: JOB DESCRIPTION:AUTHORIZATION: PROJECT NAME:As-Needed Engineering Design Purchase Order Number: Services Contract Otay Project Manager:Meryll Gonzalez Work Order Number: Capital Improvement Project No:P1438-010000 Consultant Project Number: DESCRIPTION OF SERVICES RELATED TO INVOICE:11/1107 to 12/1/07 Perform plan check services and attend meetings. AUTHORIZED AND INVOICED FEE: Original Fee Amount Authorized Change Order No.2 Amount Authorized Total Fee Amount Authorized Amount of This Invoice Amount Previously Invoiced Total Amount Invoiced to Date Amount Previously Paid Authorized Fee Amount Remaining Percent Complete $150,000.00 $0.00 $150,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 0% CONTRACTEDDATE OF PROJECT COMPLETION:November 30,2008 Invoice has been reviewed and found correct. [Name],Project Manager 11 11,IJ11~'I~~,I EXHIBIT D III 11 INVOICE DETAIL Otay Water District As-Needed Potable &Off-site Recycled Water Plan Check Services MMIDD/YY WO XXXX I CIP 1438-010000 DESCRIPTION THIS INVOICE INVOICED CONTRACT TOTAL % HRS/$'s RATE AMOUNT I TO DATE AMOUNT I BILLED COMPLETEI PROJECT TOTAL $5,763.35 $20,884.30 $46,500.00 45%37% TASK 1-Project Management and Administration $3,955.25 $15,420.90 $20,600,00 75%88% Sub-Task 1.1 Data Acquisition $951.00 $2,944.00 $3,000.00 98%100% Project Manager Smith'16.0 hr 41.00 $/hr $656.00 Drafter Williams 5.0 hr 35.00 $/hr $175.00 Secretary Allred 6,0 hr 20.00 $Ihr $120,00 Sub-Task 1.2 Report Preparation $931.50 $8,865,00 $13,000.00 68%75% Principle James 2.5 hr 95.00 $lhr $237.50 Project Manager Smith 4.0 hr 41.00 $/hr $164.00 Drafter Williams 14.0 hr 35.00 $/hr $490.00 Secretary Allred 2.0 hr 20.00 $/hr $40.00 Direct Expenses $1,884.50 $2,431.00 $3,000.00 81%81% Reproduction $17.50 10%$19,25 Subconsultant #1 B&K $610.00 5%$640.50 Subconsultant #2 CEW $1000.00 5%$1,050.00 TASK 2-Review Existing Documentation &Related Proj.Info,$1,808.10 $5,463.40 $15,700.00 35%22% Sub-Task 2.1 $951.00 $2,944.00 $12,000,00 25%22% Project Manager Smith 16.0 hr 41.00 $/hr $656.00 Drafter Williams 5.0 hr 35.00 $/hr $175.00 Secretary Allred 6.0 hr 20.00 $/hr $120.00 Direct Expenses Reproduction Subconsultant #2 CEW $120.00 $600,00 10% 5% $762,00 $132.00 $630.00 $2,225.00 $2,500.00 89%89% Nole:1)Consultant to edit,update,and add lines as necessary. 2)Rates shown above are to remain in effect throughout the life of the contract 11 AGENDA ITEM 6b STAFF REPORT September 2,2009TYPEMEETING: SUBMITIED BY: Regular Board James F.peaSley\{~ Engineering ManaJeJ MEETING DATE: PROJECT/ SUBPROJECTS: R2093- 001000 DIV. NO. nla APPROVED BY: (Chief) APPROVED BY: (Ass\.GM): SUBJECT: Rod posada~~'6~"- Chief,Engineering . Manny Magafia~ Assistant General MePager,Engineering and Operations Authorization to Execute an Agreement Between the City of Chula Vista and Otay Water District for Joint Participation to Prepare a Wastewater Reclamation Facility Feasibility Study GENERAL MANAGER'S RECOMMENDATION: That the Otay Water District (District)Board of Directors (Board)authorizes the General Manager to execute an Agreement between the City of Chula Vista and Otay Water District for Joint Participation to Prepare a Wastewater Reclamation Facility Feasibility Study (Agreement). COMMITTEE ACTION: Please see Attachment A. PURPOSE: To obtain Board authorization for the General Manager to execute an Agreement (Attachment B)with the City of Chula vista (City) for joint participation to prepare a Wastewater Reclamation Facility Feasibility Study (Study).The Agreement provides that the District will reimburse the City for up to $150,000. ANALYSIS: The City,as the lead agency,will solicit proposals to prepare the Study.The City and the District will work jointly and cooperatively towards the completion of the Study.Additional information regarding the purpose,goals,and objectives of the Study are provided in Attachment C. The total budget for the Study is currently established at $300,000 and the City and the District intend to obligate funds per terms of the Agreement as follows: 1.The City and the District shall each contribute up to $150,000 for the professional engineering consultant services required to complete the Study. 2.Should the consultant fee submitted with the proposals received for the Study be in excess of $300,000,the City may agree to be solely responsible for the additional costs.In this case,the District contribution would remain at $150,000.If the City chooses not to contribute additional funds above $150,000,then the City will work with the District to either reduce the proposed scope of work in a manner such that the consultant could complete the Study within the $300,000 amount or agree to increase the total amount accordingly with costs equally shared. 3.Should the City and the District agree to request the consultant to complete any or all of the Optional Tasks described within the scope of work,each party will equally share the cost of the Optional Task(s). 4.Should either the City or the District without the consent of the other party request the consultant to complete any or all of the Optional Tasks described within the scope of work,the party making the request shall be obligated to solely pay for the performance of the requested Optional Task(s). 5.The City and the District agree to amend the Agreement as may be necessary to address any changes or additions to the scope of work,any increases in contributions above $150,000 by either party,or adding any or all of the Optional Tasks for the Study that may arise. 6.City and District staff expenses,for implementation and management of the Study,shall be paid for by each party and not shared by or between the parties and shall not be included or considered in each parties computation of its participation toward costs of the Study. The proposed City wastewater reclamation facility is planned to be phased in three increments relative to the City's sewage disposal capacity needs with a total capacity of 6 million gallons per day yielding about 6,720 acre-feet per year of recycled water.If constructed,the facility would increase the availability of local recycled water supply. 2 The City staff plans to present the Agreement to their City Council in September 2009.The City's current schedule to award a consultant contract for the Study is December 2009 with Study completion projected for February 2011. FISCAL IMPACT:~ The total budget for CIP R2093 for the next six years is $5,000,000.Expenditures to date are $11,969.86.Total expenditures,plus outstanding commitments and forecast to date, are $161,969.86.Based on a review of the budget,the Project Manager has determined the budget is deemed sufficient to support the Study (see Attachment D). Finance has determined that 100%of the funding is available from the Expansion Fund. STRATEGIC GOAL: Preparation of a Wastewater Reclamation Facility Feasibility Study supports the District's Mission Statement,"To provide the best quality of water and wastewater service to the customers of the Otay Water District,in a professional,effective, efficient,and sensitive manner,in all aspects of operation,so that public health,environment,and quality of life are enhanced,"and the Otay strategic goal,in planning for infrastructure and supply to meet current and future potable water demands LEGAL IMPACT: The District's General Counsel and the City's City Attorney have reviewed and accepted the Agreement as to form and legality. p:\jpeasley\Wastewater Reclamation Facility Study,CCV&Otay\Staff Report,(JP-RP).doc JFP/RP:mlc Attachments:Attachment A Attachment B Attachment C Attachment D 3 i SUBJECT/PROJECT: i R2 0 93-001000 ATTACHMENT A ................. Authorization to Execute an Agreement Between the City of Chula Vista and Otay Water District for Joint Participation to Prepare a Wastewater Reclamation Facility Feasibility .,§:t:~?y.... COMMITTEE ACTION: The Engineering,Operations,and Water Resources Committee reviewed this item at a meeting held on August 20,2009 and the following comments were made: •Staff stated that the Sweetwater Authority,District and City of Chula Vista (City)have been collaborating for the past few years to analyze the feasibility of a wastewater reclamation facility in the South Bay.The District and City would like to prepare a Wastewater Reclamation Facility Feasibility Study (Study)and is requesting that the Board authorize the general manager to execute a Joint Participation Agreement between the City and District to prepare the Study,with the obligation of the District to reimburse the City for up to $150,000. •Staff indicated that the study is for a planned facility that would utilize Membrane Bioreactor (MBR)technology capable of producing recycled water that meets the requirements of Title 22. •The planned MBR facility is intended to provide an additional local recycled water supply and is envisioned to be phased in three increments,consistent with the City's sewage disposal capacity needs,with a total capacity of 6 million gallons per day.In addition,the City and District believe that the MBR facility could potentially improve the quality of recycled water for the South Bay area. •The Committee inquired about the completion date of the MBR facility.Staff stated that the target date for completion of the facility is approximately 2017 depending upon the sewage disposal capacity needs of the City. Upon completion of the discussion,the committee supported presentation to the full Board as a consent item. ATTACHMENT B AGREEMENT BETWEEN THE CITY OF CHULA VISTA AND OTAY WATER DISTRICT FOR JOINT PARTICIPATION TO PREPARE A WASTEWATER RECLAMATION FACILITY FEASIBILITY STUDY This Agreement is entered into on ,2009,by and between the City of Chula Vista (hereinafter referred to as Chula Vista)a Municipal Corporation,and the Otay Water District (hereinafter referred to as Otay), a water district organized under the Municipal Water District Law of 1911. Chula Vista and Otay are collectively referred to hereinafter as the Parties and singularly,Party.Chula Vista and Otay,in consideration of their mutual covenants,and for other valuable considerations,agree as follows: RECITALS A.The economy,employment,and quality of life within the San Diego County region is dependent on a reliable and affordable water supply,which requires cooperation among local water and sewer service agencies through the pursuit of goals that are of mutual and regional benefit. B.In 2005 Chula Vista completed a Wastewater Master Plan,concurrent with the update of the City of Chula Vista's General Plan,which identified a shortage of wastewater collection disposal capacity prior to the City of Chula Vista's ultimate build out. C.Additional wastewater collection disposal capacity'can be obtained by Chula Vista through the construction of a wastewater reclamation facility within the City of Chula Vista or by acquiring additional sewage disposal capacity from the City of San Diego or from other participating agencies within the Metropolitan Sewerage System,per terms of the Regional Wastewater Disposal Agreement. D.The current Otay long-term projected recycled water demand established the need for increased recycled water supply to satisfy the market demand. E.The Parties intend to work jointly and cooperatively towards the completion of a feasibility study analyzing the potential construction of a wastewater reclamation facility within the City of Chula Vista,which includes recycled water production for increased local supply. F.Chula Vista,in coordination with Sweetwater Authority and Otay,have completed two studies analyzing the feasibility of constructing a wastewater reclamation facility within the City of Chula Vista utilizing Membrane Bioreactor (MBR)technology capable of producing recycled water meeting Title 22 requirements.The MBR technology was found to be technically feasible. II G.The Parties wish to further analyze the feasibility of a wastewater reclamation facility through the acquisition of professional engineering consulting services to provide additional analyses regarding costs and physical improvements required to permit and construct a wastewater reclamation facility. H.The Parties each have determined that it is in their respective best interest and in the interest of their customers and constituents to enter into this Agreement. NOW,THEREFORE,THE PARTIES AGREE AS FOLLOWS: 1.All exhibits attached to this Agreement constitute an integral part of this Agreement and are incorporated into the terms hereof. 2.The wastewater reclamation facility feasibility study is hereafter referred to as the Project. 3.The Parties agree that neither this Agreement nor the completion of the Project,as herein contemplated,is a project subject to CEQA. 4.Chula Vista and Otay staff expenses,for implementation and management of the Project efforts,shall be paid for by each Party and not shared by or between the Parties and shall not be included or considered in each Parties computation of its participation toward costs of the Project. 5.Chula Vista shall act as the lead agency with respect to professional engineering consultant acquisition and contracting,project management,and financing of the Project,and will therefore be responsi~le for such tasks as scheduling consultant interviews,project team meetings,and payment of consultant invoices.Chula Vista will also serve as the primary point of contact with the consultant.No additional consideration shall be granted to Chula Vista as a result of these responsibilities.In all other respects, the Parties will jointly and equally participate in any and all other efforts of the Project such as in making comments and providing direction in the interview of potential consultants,reviewing the feasibility study,and overseeing the performance of the scope of work to be accomplished by a professional engineering consulting firm.This provision shall in no way affect the obligations of each Party under the terms of this Agreement. 6.The Parties agree that the scope of work for the Project as provided in Exhibit A,attached to this Agreement,shall be used in the Chula Vista request for proposal for acquisition of professional engineering consulting services for the Project. 7.The budget for the Project is currently set at $300,000 and each Party agrees to obligate funds to the Project as follows: a.Otay shall budget and contribute an amount not to exceed $150,000 for the professional engineering consultant services required to complete the Project. b.Chula Vista shall budget and contribute an amount not to exceed $150,000 for the professional engineering consultant services required to complete the Project. c.Should the consultant fee submitted with the proposals received for the Project from consultants be in excess of $300,000,Chula Vista may agree to be solely responsible for the excess costs.In this case,the Otay contribution would remain at the not to exceed $150,000 amount.If Chula Vista chooses not to contribute additional funds above its not to exceed $150,000 budget amount for the Project,then Chula Vista will work with Otay to either reduce the proposed scope of work as provided in Exhibit A in a manner such that the consultant could complete the study within the $300,000 total budget or agree to increase the total budget accordingly with costs shared at 50-50 between the Parties. d.Should the Parties to this Agreement agree to request the consultant to whom the contract is awarded to complete any or all of the Optional Tasks described within the Exhibit A scope of work, each of the Parties will pay 50%of the cost of the performance of each agreed upon Optional Task. e.Should either Party to this Agreement without the consent of the other Party request the consultant to whom the contract is awarded to complete any or all of the Optional Tasks described within the Exhibit A scope of work,the Party making the request shall be obligated to solely pay for the performance of the requested Optional Task(s). 8.The Parties agree to amend this Agreement as may b~necessary to address any changes or additions to the Exhibit A scope of work for the Project,to address any increases in contributions above $150,000 by either Party,or to address adding any or all of the Optional Tasks described within Exhibit A for the Study that may arise.The Parties agree to negotiate, approve,and execute any required amendments to this Agreement in a timely fashion. 9.The Parties shall seek,in good faith and within a reasonable time,to resolve any disputes regarding this Agreement first by meeting and conferring among two designated staff representatives,one each from Chula Vista and Otay.Any dispute that cannot be resolved by the staff representatives may be referred by either Party to the Chula Vista City Manager and to the Otay General Manager for resolution.Neither Party will resort to litigation until there is an impasse between the Chula Vista City Manager and the Otay General Manager. 10.The current projected schedule for the Project is as follow: •Award professional engineering consultant services contract: December 2009. •Complete Project:February 2011. 11.Chula Vista shall invoice Otay monthly per the terms of this Agreement and any of its amendments for Otay's portion of the invoiced amounts Chula Vista approves for payment to the consultant for the Project.As long as Otay's budget,as established under paragraph 7.a.,above or later agreed to by Otay in writing,is not exceeded,Otay shall be obligated to remit payment in full within sixty (60)calendar days from the Chula Vista invoice date. If Chula Vista approves for payment any amounts in excess of the budget established in paragraph 7 herein without the prior written consent of Otay, Chula Vista shall bear sole responsibility for the amounts that exceed budget unless Otay,in its sole discretion,agrees to pay any portion of the excess costs.Invoices shall be sent to Otay at the address of 2554 Sweetwater Springs Boulevard,Spring Valley,CA 91978-2096,Attention:James Peasley. 12.In the event Otay fails to pay any amount when due,interest thereon shall accrue at the rate of ten percent per annum from the date when due until payment is received by Chula Vista. 13.All work products resulting from the professional engineering consultant services provided for the Project shall be the joint property of Chula Vista and Otay. 14.The term of this Agreement shall be from the date first above indicated and shall continue until when the Project is 100 %complete and all invoices have been paid unless this Agreement is earlier terminated by mutual agreement of the Parties. agrees to indemnify,defend at its expense,including and hold the other harmless from and against all claims, losses,and liability of any nature whatsoever,including but liability for bodily injury,sickness,disease or death, I property damage (including loss of use),or violation of law,caused by or arising out of any error,omission,negligent act,or willful misconduct of that Party,its officers,directors,employees,agents,volunteers,or any other person acting pursuant to its control in performing under this Agreement. 15.Each Party attorneys'fees, costs,demands, not limited to 16.The indemnification provisions of this Agreement shall survive termination of this Agreement. 17.This Agreement,and any and all exhibits attached to it,represent the entire understanding of the Parties as to those matters contained in it,and supersedes and cancels any prior oral or written understandings,promises,or representations with respect to those matters covered in it. 18.All exhibits and Recitals contained herein are incorporated into this Agreement by this reference. 19.This Agreement will be interpreted in accordance with the laws of the State of California.If any action is brought to interpret or enforce any term of this Agreement,the action shall be brought in a state or federal court in the County of San Diego,State of California;provided that the dispute resolution procedure outlined in paragraph 21,below,has been completed.California law shall apply,without regard to any conflict of laws to the interpretation of any provision of this Agreement. 20.This Agreement may be modified only by a subsequent written amendment executed by the Parties.Either Party may give notice that it wishes to amend this Agreement at any time with written notice.Any amendments will have to be mutually agreed upon by both Chula Vista and Otay,in writing. 21.If a dispute arises out of,or relates to this Agreement,or the breach thereof,which cannot be resolved by the Parties,the Parties will first submit to mandatory mediation under the Rules of the American Arbitration Association or any other neutral organization agreed upon before having recourse in a court of law.Any agreements resulting from mediation shall be documented in writing by all Parties.Mediation shall be confidential in accordance with the provisions of California law.All mediation results shall be "non-bindingU and inadmissible for any purpose in any legal proceeding,unless all Parties otherwise agree upon such admission in writing. 22.No suit or arbitration shall be brought arising out of this agreement against the City unless a claim has first been presented in writing and filed with the City and acted upon by the City in accordance with the procedures set forth in Chapter 1.34 of the Chula Vista Municipal Code,as same may from time to time be amended,the provisions of which are incorporated by this reference as if fully set forth herein,and such policies and procedures used by the City in the implementation of same.Upon request by City,Otay shall meet and confer in good faith with City for the purpose of resolving any dispute over the terms of this Agreement. 23.No failure of a Party to insist upon the strict performance by the other of any covenant,term,or condition of this Agreement,nor any failure to exercise any right or remedy consequent upon a breach of any covenant, term,or condition of this Agreement,shall constitute a,waiver of any such breach or of such covenant,term,or condition.No waiver of any breach shall affect or alter this Agreement,and each and every covenant,condition, and term hereof shall continue in full force and effect to any existing or subsequent breach. 24.None of the Parties shall assign its respective obligations under this Agreement without the prior written approval of the other Party.Any assignment in violation of this paragraph shall constitute a default by the Party attempting the assignment and is grounds for immediate termination of this Agreement or for the enforcement of any available equitable remedies,at the discretion of the other Party.In no event shall any putative assignment create a contractual relationship between the other Party and any putative assignee. 25.This Agreement and all rights and obligations contained herein shall be in effect whether or not any or all Parties to this Agreement have been succeeded by another entity,and all rights and obligations of the Parties shall be vested and binding on their successors-in-interest. 26.If the performance of any act required of the Parties is directly prevented or delayed by reason of strikes,lockouts,labor disputes, vandalism,terrorism or other criminal act,unusual governmental delays,acts of God,fire,floods,epidemics,freight embargoes,or other causes beyond the reasonable control of the Party required to perform an act,that Party shall be excused from performing that act for the period of time equal to the period of time of the prevention or delay.In the event the Party claims the existence of such a delay,the Party claiming the delay shall notify the other Party in writing of that fact within 14 calendar days after the beginning of any such claimed deray. 27.The Parties agree that they have the right to be advised by counsel with respect to the negotiations,terms,and conditions of this Agreement, and the decision whether to seek advice of counsel with respect to this Agreement is the sole responsibility of each of the Parties.This Agreement shall not be construed in favor of or against any Party by reason of the extent to which each Party participated in the drafting of this Agreement. 28.In the event anyone of the provisions of this Agreement shall for any reason be held invalid,illegal,or unenforceable,the remaining provisions of this Agreement shall be unimpaired,and the invalid,illegal,or unenforceable provision(s)shall be replaced by a mutually acceptable provision,which being valid,legal,and enforceable,comes closest to the intention of the Parties underlying the invalid,illegal,or unenforceable provision. 29.For purposes of this Agreement,the relationship of the Parties is that of independent entities and not as agents of each other or as joint ventures or partners.The Parties shall maintain sole and exclusive control over their personnel,agents,consultants,and operations. 30.Nothing in the provisions of this Agreement is intended to create duties or obligations to or rights in third parties or affect the legal liability of the Parties to this Agreement to third parties. 31.This Agreement may be executed in multiple counterparts,which when taken together shall constitute a single signed original as though all Parties had executed the same page. 32.If any part of this Agreement is abandoned or indefinitely delayed,due to circumstances beyond the control of the Parties,this Agreement may be terminated by the either Party. 33.Any notice or instrument required to be given or delivered by this Agreement may be given or delivered by depositing the same in any United States Post Office,certified mail,and return receipt requested,postage prepaid,addressed to: Otay Water District General Manager 2554 Sweetwater Springs Blvd. Spring Valley,CA 91978-2096 City of Chula Vista Director of Public Works 276 Fourth Avenue Chula Vista,CA 91910 and shall be effective upon receipt thereof. 34.This Agreement shall not be deemed to have been accepted and shall not be binding upon either Party until duly authorized officers of both Parties have executed this Agreement. 35.Chula Vista and Otay execute this Agreement,thereby indicating that they have read and understood same,and indicate their full and complete consent to its terms and conditions. 36.The individuals executing this agreement represent and warrant that they have the legal capacity and authority to do so on behalf of their respective legal entities. 37.This Agreement shall be deemed executed and effective as of the date first written above on this Agreement. IN WITNESS WHEREOF,the Parties have executed this Agreement as of the date first written above. City ofChula Vista By: James D.Sandoval City Manager Approved as to form and legality: Bart Miesfeld City Attorney Otay Water District By: Mark Watton General Manager Otay Water District General Counsel Attachments:Exhibit A ATTACHMENTC PURPOSE,GOALS,AND OBJECTIVES OF THE WASTEWATER RECLAMATION FACILITY FEASIBILITY STUDY In 2005 the City completed a Wastewater Master Plan,concurrent with the update of the City of Chula Vista's General Plan,which identified a shortage of wastewater collection disposal capacity prior to the City's ultimate build out. Additional wastewater collection disposal capacity can be obtained by the City through the construction of a wastewater reclamation facility or by acquiring additional sewage disposal capacity from the City of San Diego or from other participating agencies within the Metropolitan Sewerage System,per terms of the Regional Wastewater Disposal Agreement. The current District long-term projected recycled water demand established the need for increased recycled water supply to satisfy market demand. The City,in coordination with Sweetwater Authority and the District,have completed two studies analyzing the feasibility of constructing a wastewater reclamation facility within the City of Chula Vista utilizing Membrane Bioreactor (MBR) technology capable of producing recycled water meeting Title 22 requirements.The MBR technology was found to be technically feasible. The City and the District desire to further analyze the feasibility of a wastewater reclamation facility through the acquisition of professional engineering consulting services to provide costs and physical improvements required to permit and construct a wastewater reclamation facility. The objectives of the Study are as follows: 1.Provide reliable,cost-effective wastewater disposal service to accommodate both the City's near-term and long- term growth projections in a manner that protects,or even benefits,the local environment. 2.Ensure the City has adequate authority and control to meet City wastewater needs to build out. 3.Gain approval of our long-term service plan from the public,elected officials,and regulatory agencies. 4.Develop increased local recycled water supply for the District. 5.Provide the City with information regarding an option to acquiring additional Metropolitan Sewerage System disposal capacity from another agency or agencies allowing the City to meet disposal capacity to build out. 6.Provide the City information regarding a realistic preliminary plan and associated cost estimates to develop a cost effective wastewater reclamation facility,such as an MBR plant,for the City to meet disposal capacity to build out. 7.Provide the City with information regarding a wastewater reclamation facility that would increase the District supply of recycled water and the impacts on such a facility resulting from decreased recycled water demand during the winter months. The City and the District have drafted a scope of work that intends to satisfy the established goals and objectives. Otay Water District ATTACHMENT D R2093 -Wastewate Reclamation Facility Feasibility Study Date Updated:August 14,2009 Expenditures Outstanding Projected Final Vendor/ Budget Committed to Date &Forecast Cost Comments $5,000,000.00 Planning Studies $- Labor $11,969.86 $11,969.86 $11,969.86 Joint Participation Agreement $150,000.00 $150,000.00 $150,000.00 City of Chula Vista Total Planning $161,969.86 Design Consultant $- In House/Labor $- Advertise &Award $- Total Design $- Construction In House/Labor $- Construction Contracts $- Construction Manager $- Accpt/c1ose-out $- Total Construction $-$-$-$- Grand Total $-$-$-$161,969.86 P:~peasley\WastewaterReclamation Facility Study,CCV&Otay\BD 09-02-09,Attachment 0 -Budget,(JP-RP).xls AGENDA ITEM 6c DIV.NO.All September 2,2009TYPEMEETING: SUBMITTED BY: APPROVED BY: (Chief) APPROVED BY: (Asst.GM): SUBJECT: Regular Boa~_~:...,MEETING DATE: James cUd:ri~~~Manager W.O.lG.F.NO: Joseph R.B~m,Chief financial Officer German A1V~Assistant General Manager Annual Review of Investment Policy (Policy No.27)and Delegation of Authority GENERAL MANAGER'S RECOMMENDATION: That the Board receives the District's Investment Policy (Policy #27)for review,and to re-delegate authority for all investment related activities to the Chief Financial Officer (CFO)in accordance with Government Code Section 53607. COMMITTEE ACTION: See Attachment A. PURPOSE: Government Code Section 53646 recommends that the District's Investment Policy be rendered to the Board on an annual basis for review.In addition,Government Code Section 53607 requires that for the CFO's delegation of authority to remain effective, the governing board must re-delegate authority over investment activities on an annual basis. ANALYSIS: The primary goals of the investment policy are to assure compliance with the California Government Code,Sections 53600 et seq,and to protect the principal of the funds.The code provides a broad range of investment options for local agencies, including Federal Treasuries,Federal Agencies,Callable Federal Agencies,the State Pool,the County Pool,high-grade corporate debt,and others.Over the past two years,the size of the District's portfolio has fluctuated between $108 million and $78 million due to large outlays for construction projects,and the influx of bond proceeds from the COPS-2007 funding. I There have been no changes to the policy since the Board's previous annual review at the September 3,2008 regular board meeting.Because of the District's adherence to a conservative range of authorized investments,we have been able to maintain a healthy and diversified portfolio with no investment losses despite an extended period of turmoil and instability in the national financial markets.The policy is consistent with the current law and the overall objectives of the policy are being met. FISCAL IMPACT: None. STRATEGIC GOAL: Demonstrate financial health through formalized policies, prudent investing,and efficient operations. LEGAL IMPACT: None. Ge Attachments: A)Committee Staff Report B)Investment Policy #27 C)Portfolio Management:Portfolio Summary,June 30,2008 D)Copy of Investment Policy Presentation Slides ATTACHMENT A ..........................................................................................................,, Annual Review of Investment Policy (Policy No.27)and SUBJECT/PROJECT:Delegation of Authority COMMITTEE ACTION: The Finance,Administration reviewed this item at a meeting following comments were made: and Communications Committee held on August 25,2009 and the •As per Government Code Section 53646,staff is presenting the District's Investment Policy for the board's annual review and for the board to re-delegate authority over the investment activi ties to the District's Chief Financial Officer. •Staff noted that due to the slowed economy,the District's total cash position is in good shape as there was less monies spent on construction in FY 2009. •The District's portfolio is invested as follows: 59.69%is invested in Pools (LAIF and County) 33.07%is invested in Agencies &Corporate Notes 7.24%is invested in Banks (Passbook/Checking/CD) •The District's portfolio has performed better than LAIF in Fiscal Years 2008 and 2009 with the following returns: Otay LAIF FY09 2.82% 2.22% FY08 4.54% 4.33% •The Investment Policy received a best practice award in 2006 from the Association of Public Teasurers of the United States &Canada certifying its guildelines. •The District's Investment Policy was last reviewed in September 2008 and no changes have been mades since its adoption in 2006.It is felt that the policy is still working well for the District and no changes are proposed at this time.Staff is requesting that the board re- delegate authority for all investment related activities Y:\Board\CurBdPkg\FINANCE\CommMtglnvestpolicy090209.doc to the Chief Financial Officer Government Code Section 53607. in accordance with Upon completion of the discussion the committee supported staffs'recommendation and presentation to the full board on the consent calendar. Attachment B OTAY WATER DISTRICT BOARD OF DIRECTORS POLICY Subject Policy Date Date Number Adopted Revised DISTRICT INVESTMENT POLICY 27 9/15/93 9/6/06 1.0:POLICY It is the policy of the Otay Water District to invest public funds in a manner which will provide maximum security with the best interest return,while meeting the daily cash flow demands of the entity and conforming to all state statues governing the investment of public funds. 2.0:SCOPE ,I, This investment policy applies to all financial assets of the Otay water District.The District pools all cash for investment purposes. These funds are accounted for in the Dist~ict's audited Comprehensive Annual Financial Report (CAFR)and include: 2.1}General Fund 2.2}Capital Project Funds 2.2.1)Designated Expansion Fund 2.2.2}Restricted Expansion Fund 2.2.3}Designated Betterment Fund I2.2.4)Restricted Betterment Fund 2.2.5)Designated Replacement Fund 2.3}Other Post Employment Fund (OPEB)\I2.4}Debt Reserve Fund , ( Exceptions to the pooling of funds do exist for tax-exempt debt proceeds and deferred compensation funds.Funds received from the sale of general obligation bonds,certificates of participation or other tax-exempt financing vehicles are segregated from pooled investments and the investment of such funds are guided by the legal documents that govern the terms of such debt issuances. 3.0:PRUDENCE Investments should be made with judgment and care,under current prevailing circumstances,which persons of prudence,discretion and intelligence exercise in the management of their own affairs,not for speculation,but for investment,considering the probable safety of their capital as well as the probable income to be derived. The standard of prudence to be used by investment officials shall be the "Prudent Person"and/or "Prudent Investor"standard (California Government Code 53600.3)and shall be applied in the context of managing an overall portfolio.Investment officers acting in accordance with written procedures and the investment policy and exercising due diligence shall be relieved of personal responsibility for an individual security's credit risk or market price changes, Page 1 of 15 OTAY WATER DISTRICT BOARD OF DIRECTORS POLICY Subject Policy Date Date Number Adopted Revised DISTRICT INVESTMENT POLICY 27 9/15/93 9/6/06 provided deviations from expectations are reported in a timely fashion and appropriate action is taken to control adverse developments. 4.0:OBJECTIVE AS specified in the California Government Code 53600.5,when investing, reinvesting,purchasing,acquiring,exchanging,selling and managing public funds,the primary objectives,in priority order,pf the investment activities shall be:" 4.1}Safety:Safety of principal is the foremost objective of the investment program.Investments of the Otay water District shall be undertaken in a manner ,that seeks to ensure the preservation of capital in the,overall portfolio.To attain this objective,the District will diversify its investments by investing funds among a variety of securities offering independent returns and financial institutions. 4.2)Liquidity:The Otay Water District's investment portfolio will remain sufficiently liquid to enable the District to meet all operating requirements which might be reasonably anticipated. 4.3)Return on Investment:The Otay Water District's investment portfolio shall be designed with the objective of attaining a benchmark rate of return throughout budgetary and economic cycles,commensurate with the District's investment risk constraints and the cash flow characteristics of the portfolio. Page 2 of 15 'I~~,~l 1Ii 11 Ii IiIII! I, I II I \ OTAYWATER DISTRICT BOARD OF PiRECTORS POLICY Subject Policy Date Date Number Adooted Revised DISTRICT INVESTMENT POLICY 27 9/15/93 9/6/06 5.0 DELEGAT!ON OF AUTHORITY Authority to manage the Otay Water District's investment program is derived from the California Government Code,Sections 53600 through 53692.Management responsibility for the investment program is hereby delegated to the Chief Financial Officer (CFO),who shall be responsible for all transactions undertaken and shall establish a system of controls to regulate the activities of subordin~te officials and their procedures in the absence of the CFO..'I The CFO shall establish written investment policy procedures for the operation of the investment program consistent with this policy.Such procedures shall include explicit delegation of authority to persons responsible for investment transactions.No person may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the CFO. 6.0:ETHICS AND CONFLICTS OF INTEREST Officers and employees involved in the investment process shall refrain Erom personal business activity that could conflict with the proper execution and management of the investment program,or that could impair their ability to make impartial investment decisions.Employees and investment officials shall disclose to the General Manager any material financial interests in financial institutions with which they conduct business.They shall further disclose any pe~sonal financial/investment positions that could be related to the performance of the investment portfolio.Employees and officers shall refrain from undertaking personal investment transactions with the same individual with whom business is conducted on behalf of the District. 7.0:AUTHORIZED FINANCIAL DEALERS AND INSTITUTIONS The Chief Financial Officer shall maintain a list of financial institutions authorized to provide investment services.In addition,a list will also be maintained of approved security broker/dealers who are authorized to provide investment services in the State of California.These may include "primary"dealers or regional dealers that qualify under Securities &Exchange Commission Rule lSC3-1 (Uniform Net Capital Rule).No public deposit shall be made except in a qualified public depository as established by state laws. All financial institutions and broker/dealers who desire to become qualified bidders for investment transactions must supply the District with the following,as appropriate: •Audited Financial Statements. Page 3 of 15 [: OTAY WATER DISTRICT BOARD OF.DIRECTORS POLICY Subject Policy Date Date Number Adopted Revised DISTRICT INVESTMENT POLICY 27 9/15/93 9/6/06 •Proof of National Association of Security Dealers (NASD) certification. •Proof of state registration. •Completed broker/dealer questionnaire. •Certification of having read the District's Investment Policy. •Evidence of adequate insurance coverage. .', As annual review of the financial condition and registrations of qualified bidders will be conducted by the CFO.A current audited financial statement is required to be on file for each financial institution and broker/dealer in which the District invests. 8.0:AUTHORIZED AND SUITABLE INVESTMENTS From the governing body perspective,special care must be taken to ensure that the list of instruments includes only those allowed by law and those that local investment managers are trained and competent to handle.The District is governed by the California Government Code, Sections 53600 through 53692,to invest in the following types of securities,as further limited herein: 8.01)United States Treasury Bills,Bonds,Notes or those instruments for which the full faith and credit of the united States are pledged for payment of principal and interest.There is no percentage limitation of the portfolio which can be invested in this category,although a five-year maturity limitation is applicable. 8.02)Local Agency Investment Fund (LAIF)I which is a State of California managed investment p00l,may be used up to the maximum permitted by State Law (currently $40 million).The District may also invest bond proceeds in LAIF with the same but independent maximum limitation. 8.03)Bonds,debentures,notes and other evidence of indebtedness issued by any of the following government agency issuers: •Federal Home Loan Bank (FHLB) •Federal Home Loan Mortgage Corporation (FHLMC or "Freddie Mac") •Federal National Mortgage Association (FNMA or "Fannie Mae") •Government National Mortgage Association (GNMA or "Ginnie Mae") •Student Loan Marketing Association (SLMA or "Sallie Mae") •Federal Farm Credit Bank (FFCB) Page 4 of 15 :! Ii:1ii~!r:, .! \.I,I:I' OTAY WATER DISTRICT BOARD OF DIRECTORS POLICY Subject Policy Date Date Number Adopted Revised DISTRICT INVESTMENT POLICY 27 9/15/93 9/6/06 There is no percentage limitation of the portfolio which can be invested in this category,although a five-year matu~ity limitation is applicable. 8.04)Interest-bearing demand deposit accounts and Certificates of Deposit (CD)will be made only in Federal Deposit Insurance Corporation (FDIC)insured accounts.For deposits in excess of the insured maximum of $100,000,approved collateral'shall be required in accordance with California Government Code,Section 53652.Investments in CD's are limited to 15 percent of the District's portfolio. 8.05)Commercial paper,which is short-term,unsecured promissory notes of corporate and public entities.Purchases of eligible commercial paper may not exceed 10 percent of the outstanding paper of an issuing corporation,and maximum investment maturity will be restricted to 270 days.Investment is further limited as described in California Government Code, Section 53601(g).Purchases of commercial paper may not exceed 15 percent of the District's portfolio. 8.06)Medium-term notes defined as all corporate debt securities with a maximum remaining maturity of five years or less,and that meet the further requirements of California Government Code,Section 53601(j).Investments in medium-term notes are limited to 15 percent of the District's portfolio. 8.07)Money market mutual funds that invest only in Treasury securities and repurchase agreements collateralized with Treasury securities,and that meet the farther requirements of California Government Code,Section 53601(k).Investments in money market mutual funds are limited to 15 percent of the District's portfolio. 8.0B)The San Diego County Treasurer's Pooled Money Fund,which is a County managed investment pool,may be used by the Otay water District to invest excess funds.There is no percentage limitation of the portfolio which can be invested in this category. 8.09)Under the provisions of California Government Code 53601.6,. the Otay Water District shall not invest any funds covered by th1s Investment Policy in inverse floaters,range notes,interest-only strips derived from mortgage pools,or any investment that may result in a zero interest accrual if held to maturity.Also,the Page 5 of 15 GTAY WATER DISTRICT BOARD OF DIRECTORS POLICY Subject Policy Date Date Number Adopted Revised DISTRICT INVESTMENT POLICY 27 9/15/93 9/6/06 borrowing of funds for investment purposes,known a leveraging,is prohibited. 9.0:INVESTMENT POOLS/MUTUAL FUNDS A thorough investigation of the pool/fund is required prior to investing,and on a continual basis.There shall be a questionnaire developed which will answer the following general questions: .', • A description of eligible investment securities,and a written statement of investment policy and objectives. • A description of interest calculations and how it is distributed,and how gains and,rosses are treated. • A description of how the securities are safeguarded (including the settlement processes),and how often the securities are priced and the program audited. • A description of who may invest in the program,how often, and what size deposits and withdrawals are allowed. • A schedule for receiving statements and portfolio listings. •Are reserves,retained earnings,etc.,utilized by the pool/fund? • A fee schedule,and when and how is it assessed. •Is the pool/fund eligible for bond proceeds and/or will it accept such proceeds? 10.0 COLLATERALIZATION Collateralization will be required on certificates of deposit.In order to anticipate market changes and provide a level of security for all funds,the collateralization level will be 102%of market value of principal and accrued interest.Collateral will always be held by an independent third party with whom the entity has a current custodial agreement.A clearly marked evidence of ownership (safekeeping receipt)must be supplied to the entity and retained.The right of collateral substitution is granted. 11.0:SAFEKEEPING AND CUSTODY All security transactions entered into by the Otay Water District shall be conducted on a delivery-versus-payment (DVP)basis.Securities will be held by a third party custodian designated by the District and evidenced by safekeeping receipts. 12.0:DIVERSIFICATION Page 6 of 15 OTAY WATER DISTRICT BOARD OF DIRECTORS POLICY Subject Policy Date Date Number Adopted Revised DISTRICT INVESTMENT POLICY 27 ·9/15/93 9/6/06 The Otay Water District will diversify its investments by security type and institution,with limitations on the total amounts invested in each security type as detailed in Paragraph 8.0,above,so as to reduce overall portfolio risks while attaining benchmark average rate of return.With the exception of U.S.Treasury securities,government agencies,and authorized pools,no more than 50%of the District's total investment portfolio will be invested with a single financial institution. .'1 13.0:MAXIMUM MATURITIES To the extent possible,the Otay Water District will attempt to match its investments with anticipated cash flo~requirements.Unless matched to a specific cash flow,the District will not directly invest in securities maturing more than five years from the date of purchase. However,for time deposits with banks or savings and loan associations, investment maturities will not exceed two years.Investments in commercial paper will be restricted to 270 days. 14.0:INTERNAL CONTROL The Chief Financial Officer shall establish an annual process of independent review by an external auditor.This review will provide internal control by assuring compliance with policies and procedures. 15.0:PERFORMANCE STANDARDS The investment portfolio shall be designed with the objective of obtaining a rate of return throughout budgetary and economic cycles, commensurate with the investment risk constraints and the cash flow needs. The Otay Water District's investment strategy is passive.Given this strategy,the basis used by the CFO to determine whether market yields are being achieved shall be the State of California Local Agency Investment Fund (LAIF)as a comparable benchmark. 16.0:REPORTING The Chief Financial Officer shall provide the Board of Directors monthly investment reports which provide a clear picture of the status of the current investment portfolio.The management report should include comments on the fixed income markets and economic conditions, discussions regarding restrictions on percentage of investment by categories,possible changes in the portfolio structure going forward and thoughts on investment strategies.schedules in the quarterly report should include the following: Page 7 of 15 OTAY WATER DISTRICT BOARD OF.DIRECTORS POLICY Subject Policy Date Date Number Adopted Revised DISTRICT INVESTMENT POLICY 27 9/15/93 9/6/06 • A listing of individual securities held at the end of the reporting period by authorized investment category. •Average life and final maturity of all investments listed. •Coupon,discount or earnings rate. •Par value,amortized book value,and market value. •Percentage of the portfolio represented by each investment category. .'I 17.0:INVESTMENT POLICY ADOPTION The otay Water District's investment policy shall be adopted by resolution of the District's Board of Directors.The policy shall be reviewed annually by the Board and any modifications made thereto must be approved by the Board. 18.0:GLOSSARY See Appendix A. Page 8 of 15 II i: OTAYWATER DISTRICT BOARD OF~DIRECTORS POLICY Subject Policy Date Date Number Adopted Revised DISTRICT INVESTMENT POLICY 27 9/15/93 9/6/06 APPENDIX A:GLOSSARY ACTIVE INVESTING:Active investors will purchase investments and continuously monitor their activity,often looking at the price movements of their stocks many times a day,in order to exploit profitable conditions.Typically,active investors are seeking short term profits. AGENCIES:Federal agency securities and/or Government-sponsored enterprises. BANKERS'ACCEPTANCE (BA):A draft or bill or exchange accepted by a bank or trust company.The accepting institution guarantees payment of the bill,as well as the issuer. BENCHMARK:A comparative base for measuring the performance or risk tolerance of the investment portfolio.A benchmark should represent a close correlation to the level of risk and the average duration of the portfolio's investments. BROKER/DEALER:Any individual or firm in the business of buying and selling securities for itself and others.Broker/dealers must register with the SEC.When acting as a broker,a broker/dealer executes orders on behalf of his/her client.When acting as a dealer,a broker/dealer executes trades for his/her firm's own account.Secu~ities bought for the firm's own account may be sold to clients or other firms,or become a part of the firm's holdings. CERTIFICATE OF DEPOSIT (CD):A short or medium term,interest bearing, FDIC insured debt instrument offered by banks and savings and loans. Money removed before maturity is subject to a penalty.CDs are a low risk,low return investment,and are 'also known as "time deposits", because the account holder has agreed to keep the money in the account for a specified amount of time,anywhere from a few months to several years. COLLATERAL:Securities,evidence of deposit or other property,which a borrower pledges to secure repayment of a loan.Also refers to securities pledged by a bank to secure deposits of public monies. COMMERCIAL PAPER:An unsecured short-term promissory note,issued by corporations,with maturities ranging from 2 to 270 days. COMPREHENSIVE ANNUAL FINANC;AL REPORT (CAFR):The official annual report for the Otay Water District.It includes detailed financial information prepared in conformity with generally accepted accounting principles (GAAP).It also includes supporting schedules necessary to demonstrate compliance with finance-related legal and contractual Page 9 of 15 ,. ! II t f OTAY WATER DISTRICT BOARD OF DIRECTORS POLICY Subject Policy Date Date Number Adopted Revised DISTRICT INVESTMENT POLICY 27 9/15/93 9/6/06 provisions,extensive introductory material,and a detailed statistical section. COUPON:(a)The annual rate of interest that a bond's issuer promises to pay the bondholder on the bond's face value.(b)A certificate attached to a bond evidencing interest due on a set date. DEALER:A dealer,as opposed to a broker,acts as a principal in all transactions,buying and selling for his own account.'I ~-i DEBENTURE:A bond secured only by the general credit of the issuer. DELIVERY VERSUS PAYMENT:There are two methods of delivery of securities:delivery versus payment and delivery versus receipt. Delivery versus payment is delivery of securities with an exchange of money for the securities.Delivery versus receipt is delivery of securities with an exchange of a signed receipt for the securities. DERIVATIVES:(1)Financial instruments whose return profile is linked to,or derived from,the movement of one or more underlying index or security,and may include a leveraging factor,or (2)financial contracts based upon notional amounts whose value is derived from an underlying index or security (interest rates,foreign exchange rates, equities or commodities). DISCOUNT:The difference between the cost price of a security and its maturity when quoted at lower than face value.A security selling below original offering price shortly after sale also is considered to be at a discount. DISCOUNT SECURITIES:Non-interest bearing money market instruments that are issued at a discount and redeemed at maturity for full face value, e.g.,~.S.Treasury Bills. DIVERSIFICATION:Dividing investment funds among a variety of securities offering independent returns. FEDERAL CREDIT AGENCIES:Agencies of the Federal government set up to supply credit to various classes of institutions and individuals,e.g., S&L's,small business firms,students,farmers,farm cooperatives,and exporters. FEDERAL DEPOSIT INSURANCE CORPORATION (FDIC):A federal agency that insures deposits in member banks and thrifts,currently up to $100,000 per deposit. FEDERAL FARM CREDIT BANK (FFCB):"The Federal Farm Credit Bank system supports agricultural loans and issues securities and bonds in Page 10 of 15 OTAY WATER DISTRICT BOARD OF~DIRECTORS POLICY Subject Policy Date Dale Number Adopted Revised DISTRICT INVESTMENT POLICY 27 9/15/93 9/6/06 financial markets backed by these loans.It has consolidated the financing programs of several related farm credit agencies and corporations. FEDERAL FUNDS RATE:The rate of interest at which Fed funds are traded. This rate is currently pegged by the Federal Reserve through open- market operations. FEDERAL HOME LOAN BANK (FHLB):Government sponsored wholesale banks (currently 12 regional banks),which lend funds and provide correspondent banking services to member commercial banks,thrift institutions,credit unions and insurance companies. FEDERAL HOME LOAN MORTGAGE CORPORATION {FHLMC or Freddie Mac):A stockholder owned,publicly traded company chartered by the United States federal government in 1970 to purchase mortgages and related securities,and then issue securities and bonds in financial markets backed by those mortgages in secondary markets.Freddie Mac,like its competitor Fannie Mae,is regulated by the United States Department of Housing and Urban Development (HUD). FEDERAL NATIONAL MORTGAGE ASSOCIATION (FNMA or Fannie Mae):FNMA,like GNMA was chartered under the Federal National Mortgage Association Act in 1938.FNMA is a federal corporation working under the auspices of the Department of Housing and Urban Development (HUD).I It is the largest single provider of residential mortgage funds in the United States.Fannie Mae is a private stockholder-owned corporation.The corporation's purchases include a variety of adjustable mortgages and second loans,in addition to fixed-rate mortgages.FNMA's securities are also highly liquid and are widely accepted.FNMA assumes and guarantees that all security holders will receive timely payment of principal and interest. FEDERAL RESERVE SYSTEM:The central bank of the United States created by Congress and consisting of a seven member Board of Governors in Washington,D.C.,12 regional banks and about 5,700 commercial banks that are members of the system. GOVERNMENT NATIONAL MORTGAGE ASSOCIATION (GNNA or Ginnie Mae):A government owned agency which buys mortgages from lending institutions, securitizes them,and then sells them to investors.Because the payments to investors are guaranteed by the full faith and credit of the U.S.Government,they return slightly less interest than other mortgage-backed securities. INTEREST-ONLY STRIPS:A mortgage backed instrument where the investor receives only the interest,no principal,from a pool of mortgages. Issues are highly interest rate sensitive,and cash flows vary between Page 11 of 15 "~ OTAY WATER DISTRICT BOARD OFcDIRECTORS POLICY Subject Policy Date Date Number Adopted Revised DISTRICT INVESTMENT POLICY 27 9/15/93 9/6/06 interest periods.Also,the maturity date may occur earlier than that stated if all loans within the pool are pre-paid.High prepayments on underlying mortgages can return less to the holder than the dollar amount invested. INVERSE FLOATER:A bond or note that does not earn a fixed rate of interest.Rather,the interest rate is tied to a specific interest rate index identified in the bond/note structure.The interest rate earned by the bond/note will move in the opposite directfon of the index.An inverse floater increases the market rate risk and modified duration of the investment. LEVERAGE:Investing with borrowed money with the expectation that the interest earned on the investment will exceed the interest paid on the borrowed money. LIQUIDITY:A liquid asset is one that can be converted easily and rapidly into cash without a substantial loss of value.In the money market,a security is said to be liquid if the spread between bid and asked prices is narrow and reasonable size can be done at those quotes. LOCAL AGENCY INVESTMENT FUND (LAIF):The aggregate of all funds from political subdivisions that are placed in the custody of the State Treasurer for investment and reinvestment. MARKET VALUE:The price at which a security is trading and could presumably be purchased or sold. MASTER REPURCHASE AGREEMENT:A written contract covering all future transactions between the parties to repurchase/reverse repurchase agreements that establish each party's rights in the transactions.A master agreement will often specify,among other things,the right of the buyer-lender to liquidate the underlying securities in the event of default by the seller borrower. MATURITY.:The date upon which the principal or stated value of an investment becomes due and payable. MONEY MARKET:The market in which short-term debt instruments (bills, commercial paper,bankers'acceptances,etc.)are issued and traded. MUTUAL FUNDS:An open-ended fund operated by an investment company which raises money from shareholders and invests in a group of assets, in accordance with a stated set of objectives.Mutual funds raise money by selling shares of the fund to the public.Mutual funds then take the money they receive from the sale of their shares (along with any money made from previous investments)and use it to purchase Page 12 of 15 OTAYWATER DISTRICT BOARD OF DIRECTORS POLICY SUbject Policy Date Date Number Adopted Revised DISTRICT INVESTMENT POLICY 27 9/15/93 9/6/06 various investment vehicles,such as stocks,bonds,and money market instruments. MONEY MARKET MUTUAL FUNDS:An open-end mutual fund which invests only in money markets.These funds invest in short term (one day to one year)debt obligations such as Treasury bills,certificates of deposit, and commercial paper. NATIONAL ASSOCIATION OF SECURITIES DEALERS (NASD):A self-regulatory organization of the securities industry responsible for the operation and regulation of the NASDAQ stock market and over-the-counter markets. Its regulatory mandate includes authority over firms that distribute mutual fund shares as well as other securities. PASSIVE INVESTING:An investment strategy involving limited ongoing buying and selling actions.Passive investors will purchase investments with the intention of long term appreciation and limited maintenance,and typically don't actively attempt to profit from short term price fluctuations.Also known as a buy-and-hold strategy. PRIMARY DEALER:A designation given by the Federal Reserve System to commercial banks or broker/dealers who meet specific criteria, including capital requirements and participation in Treasury auctions. These dealers submit daily reports of market activity and positions and monthly financial statements to the Federal Reserve B~nk of New York and are subject to its informal oversight.Primary dealers include Securities and Exchange Commission registered securities broker/dealers,banks,and a few unregulated firms. PRUDENT PERSON RULE:An investment standard.In some states the law requires that a fiduciary,such as a trustee,may invest money only in a list of securities selected by the'custody state-the so-called legal list.In other states the trustee may invest in a security if it is one which would be bought by a prudent person of discretion and intelligence who is seeking a reasonable income and preservation of capital. PUBLIC SECURITIES ASSOCIATION (PSA):A trade organization of dealers, brokers,and bankers who underwrite and trade securities offerings. QUALIFIED PUBLIC DEPOSITORIES:A financial institution which does not claim exemption from the payment of any sales or compensating use or ad valorem taxes under the laws of this state,which has segregated for the benefit of the commission eligible collateral having a value of not less than its maximum liability and which has been approved by the Public Deposit Protection Commission to hold pUblic deposits. Page 13 of 15 OTAY WATER DISTRICT BOARD OF DIRECTORS POLICY Subject Policy Date Date Number Adopted Revised DISTRICT INVESTMENT POLICY 27 9/15/93 9/6/06 RANGE NOTE:An investment whose coupon payment varies and is dependent on whether the current benchmark falls within a pre-determined range. RATE OF RETURN:The yield obtainable on a security based on its purchase price or its current market price.This may be the amortized yield to maturity on a bond the current income return. REGIONAL DEALER:A securities broker/dealer,registered with the Securities &Exchange Commission (SEC),who meets all of 'the licensing requirements for buying and selling securities. REPURCHASE AGREEMENT (RP OR REPO):A holder of securities sells these securities to an investor with an agreement to repurchase them at a fixed price on a fixed date.The security "buyer"in effect lends the "seller"money for the period of the agreement,and the terms of the agreement are structured to compensate him for this.Dealers use RP extensively to finance their positions.Exception:When the Fed is said to be doing RP,it is lending money that is increasing bank reserves. SAFEKEEPING:A service to customers rendered by banks for a fee whereby securities and valuables of all types and descriptions are held in the bank's vaults for protection. SECONDARY MARKET:A market made for the purchase and ~ale of outstanding securities issues following their initial distribution. SECURITIES ~EXCHANGE COMMISSION:Agency created by Congress to protect investors in securities transactions by administering securities legislation. SEC RULE 15C3-1:See Uniform Net capital Rule. STRUCTURED NOTES:Notes issued by Government Sponsored Enterprises (FHLB,FNMA,SLMA,etc.),and Corporations,which have imbedded options (e.g.,call features,step-up coupons,floating rate coupons, derivative-based returns)into their debt structure.Their market performance is impacted by the fluctuation of interest rates,the volatility of the imbedded options and shifts in the shape of the yield curve. STUDENT LOAN MARKETING ASSOCIATION (SLMA or Sallie Mae):A federally established,publicly traded corporation which buys student loans from colleges and other lenders,pools them,and sells them to investors. TREASURY BILLS:A non-interest bearing discount security issued by the U.S.Treasury to finance the national debt.Most bills are issued to mature in three months,six months,or one year. Page 14 of 15 ,~I-~.'.i,{ '1 E,~i.'I:;f:t'ri' OTAY WATER DISTRICT BOARD OFc.DIRECTORS POLICY Subject Policy Date Date Number Adopted Revised DISTRICT INVESTMENT POLICY 27 9/15/93 9/6/06 TREASURY BONDS:Long-term coupon-bearing U.S.Treasury securities issued as direct obligations of the U.S.Government and having initial maturities of more than 10 years. TREASURY NOTES:Medium-term coupon-bearing U.S.Treasury securities issued as direct obligations of the U.S.Government and having initial maturities from two to 10 years. .'I UNIFORM NET CAPITAL RULE:Securities and Exchange Commission requirement that member firms as well as nonmember broker-dealers in securities maintain a maximum ratio of indebtedness to liquid capital of 15 to Ij also called net capital rule and net capital ratio, Indebtedness covers all money owed to a 'firm,including margiri loans and commitments to purchase securities,one reason new public issues are spread among members of underwriting syndicates.Liquid capital includes cash and assets easily converted into cash. YIELD:The rate of annual income return on an investment,expressed as a percentage·,(a)INCOME YIELD is obtained by dividing the current dollar income by the current market price for the security.(b)NET YIELD or YIELD TO MATURITY is the current income yield minus any premium above par or plus any discount from par in purchase price,with the adjustment spread over the period from the date of purchase to the date of maturity of the bond. Page 15 of 15 !~ '1j 1I i I!,I I ii:~: r!: f; Cr DTAY Portfolio Management Portfolio Summary June 30,2009 Investments Corporate Notes Federal Agency Issues·Callable Certificates ofDeposit-Bank Local Agency Investment Fund (LAIF) San Diego County Pool Investments Par Market Book %of Days to YTM YTM Value Value Value Portfolio Term Maturity 360 Equiv.365 Equiv. 4,000,000.00 4,120,680.00 4,044,596.41 5.31 877 525 1.973 2.000 22,000,000.00 22,048,400.00 21,999,059.72 28.89 722 628 1.793 1.818 3,079,108.00 3,079,108.00 3,079,108.00 4.04 373 199 2.794 2.832 7,480,183.45 7,489,943.17 7,480,183.45 9.82 1 1 1.358 1.377 39,534,302.21 39,756,639.66 39,534,302.21 51.93 1 1 1.500 1.521 76,093,593.66 76,494,770.83 76,137,249.79 100.00%271 218 1.648 1.671 Cash Passbook/Checking (not included in yield calculations) Total Cash and Investments Total Earnings Current Year Average Daily Balance Effective Rate of Return 2,624,817.15 78,718,410.81 June 30 Month Ending 107,362.52 77,552,012.91 1.68% 2,624,817.15 79,119,587.98 Fiscal Year To Date 2,265,045.62 80,430,871.65 2.82% 2,624,817.15 78,762,066.94 271 Fiscal Year Ending 2,265,045.62 218 0.185 1.648 0.188 1.671 I hereby certify that the investments contained in this report are made in accordance with the District Investment Policy Number 27 adopted by the Board ofDirectors on September 6,2006.The market value information provided by Interactive Data Corporation.The investments provide sufficient liquidity to meet the cash flow requirements ofthe District for the next six months of expenditures. Joseph Beachem,Chief Financial Officer Run Dale:0712012009 -15:02 Portfolio OTAY AP PM(PRF_PM1)SymRept6.41.200 ReportVee.5.00 Attachment D DISTRICT INV STMENT POLICY Policy #27 September 2,2009 .. POLICY REVIEW ·Purpose: ~Annual Review y Delegation of Investment Authority ·Analysis: y No policy changes at this time y Policy last changed 09-06-06 2$C4 INVESTMENT POLICY GUIDE INES A.California Government Code: ~Sections 53600 through 53692 B.Investment Policy Certification: ~Association of Public Treasurers of the United States &Canada (APT US&C) ti'OOOs}Auth $I %Actual % INVESTMENT PORTFOL 0:6/30/09 7.25% 9.50% 50.22% 27.95% 50% 15% 30% 100%$22,000 $4,000 $5,704 _$39,534 $78,718 ~Govt.Agency Bonds ~Corporate Notes ~Bank Deposits &CDs ~San Diego County Pool Total: ~LAIF (State of California)$7,480 $40 Mil e INVESTMENT PO TFOLIO:6/30/09 Otay Water District Investment Portfolio:06/30/09 --/-----33.07% oBanks (Passbook/Checking/CD).Pools (LAIF &County)o Agencies &Corporate Notes INVESTMENT PERFORMANCE Fund Objectives ~Safety ~Liquidity ~Return on Investment F nd Performance:FY-09 FY-08 ~OTAY:2.82%4.54% ~LAIF:2.22%4.33% REQUESTED BOARD ACTION Re-delegate authority for all investment related activities to the Chief Financial Officer (CFO),in accordance with Government Code Section 53607. .. AGENDA ITEM 6d STAFF REPORT September 2,2009 DIV.NO.All TYPE MEETING: SUBMITTED BY: APPROVED BY: (Chief) APPROVED BY: (Asst. GM): Regular Board MEETING DATE: Kelli Williamson~~W.O.lG.F.NO: Human Resources Manager V·~" Rom Sarno,Chief,Administrative ser~ German Alvarez,~tant General Manager",Finance Administration and SUBJECT:1.Approve Revisions to the Human Resources Discipline Policy and Proceduresi and 2.Adopt Resolution #4146 to Revise the Policy Against Discrimination and Harassment and Complaint Procedure Board Policy #47 and Recruitment,Selection,and Employment Board Policy #24 GENERAL MANAGER'S RECOMMENDATION: That the Board: 1.Approve revisions to the Human Resources Discipline Policy and Proceduresi and 2.Adopt Resolution #4146 to Revise the Policy Against Disc~imination and Harassment and Complaint Procedure Board Policy #47 and Recruitment,Selection,and Employment Board Policy #24. COMMITTEE ACTION: See Attachment "An. PURPOSE: To request the Board approve revisions to Human Resources and Board Policies. ANALYSIS: As a part of the District's Workers'Compensation and Liability coverage with the Special District Risk Management Assocation (SDRMA),the District is provided discounts for completing certain tasks related to safety and liability coverages.To earn points toward discounts,the District is required to have Legal Counsel conduct a legal review and that the Board of Directors re-affirm the following three policies on a bi-annual basis.The following policies include minor revisions as deemed appropriate by District staff and Legal Counsel and have been reviewed and agreed to by the Employee Association: Discipline Policy (Attachment B) Policy Against Discrimination and Harassment and Complaint Procedure Board Policy #47 (Attachment C) Recruitment,Selection,and Employment Board Policy #24 (Attachment D) Resolution #4146 (Attachment E) It is requested that the Board of Directors adopt Resolution #4146 in support of the proposed revisions to the above- referenced Policies. FISCAL IMPACT: None. STRATEGIC GOAL: Optimize the District's Operating Efficiency. LEGAL IMPACT: Attachment A -Committee Action Attachment B -Discipline Policy Attachment C -Policy Against Discrimination and Harassment and Complaint Procedure Board Policy #47 Attachment D -Recruitment,Selection,and Employment Board Policy #24 Attachment E -Resolution #4146 ATTACHMENT A I: I, Approve Revisions to the Human Resources Discipline Policy and Procedures;and Y.Adopt Resolution #4146 to Revise the Policy Against Discrimination and Harassment and Complaint Procedure Board Policy #47 and Recruitment,Selection,and SUBJECT/PROJECT:Employment Board Policy #24 COMMITTEE ACTION: The Finance,Administration reviewed this item at a meeting following comments were made: and Communications Committee held on August 25,2009 and the ! I: " 1rt •Staff indicated that they wished to withdraw the revisions to the ADA/FEHA Disability Board Policy #48 for consideration as additional questions were received from the Employees'Association.It will be presented at a future committee meeting.(Staff's Report has been modified to delete Board Policy #48.) •The District receives discounts for completing certain tasks related to safety and liability ,coverage from its Workers'Compensation and Liability Insurer,Special District Risk Management Association (SDRMA).In reviewing and the Board re-affirming the policies,the District will earn points towards premium discounts. Staff is presenting revisions to the following District Policies: Human Resources Discipline Policy and Procedures Board Policy #47,Policy Against Discrimination and Harassment and Complaint Procedure Board Policy #24,Recruitment,Selection,and Employment •The District received a premium discount of $54,000 last year. •Staff is requesting implementing the policies. that the board adopt Resolution #4146 proposed revisions to the above Upon completion of the discussion the committee supported staffs'recommendation and presentation to the full board on the consent calendar. I :1 Otay Water District Human Resources Policies and Procedures ATTACHMENT B Effective Date:Page 1 of 7 September 2,2009 Section Title: DISCIPLINE POLICY AND PROCEDURES PURPOSE The purpose of this policy is to present a progressive approach to employee discipline which uses consistent and equitable procedures for reflecting employee job performance and general conduct. POLICY It is the policy of Otay Water District to maintain an atmosphere of positive motivation and discipline with its employees;to treat all employees fairly;and to administer disciplinary action, when necessary,in a manner that is both fair and corrective. Disciplinary action is primarily intended to be corrective and progressive,directed at obtaining compliance with District rules,orders,procedures,standards of conduct,and expected job performance.However,disciplinary action may also serve a punitive purpose,particularly in the case of severe or repetitive misconduct.The District may impose discipline,including a first disciplinary action,commensurate with the nature and circumstances of an employee's misconduct.Appropriate disciplinary action may include counseling,oral warning,written reprimand,suspension,reduction in pay,demotion,and/or dismissal. STANDARDS OF CONDUCT All employees are expected to act in a positive and professional manner in performing their duties and in their relationships with other employees and the public. Individual departments may adopt rules specifically based on the needs of the department.In such cases,these rules must be written,approved by the Assistant General Manager,and distributed to all affected employees. Employees may be disciplined for the following misconduct: 1.Fraud in securing employment or promotion; 2.Incompetence,including loss,revocation,suspension,or conditions of probation of a license or certificate that is a condition of the position,that prevent an employee from performing work at the District,or the uninsurability of an employee to drive a District vehicle when driving is a condition of the position; 3.Failure to perform the duties of the position; 4.Inefficiency; 5.Insubordination; 6.Discourteous conduct; 7.Violation of safety rules,policies,standards,and/or regulations,or failure to promptly report the same; 8.Violation of the general rules,regulations,policies,and practices of the District or the employee's department; 9.Dishonesty; 10.Absence or tardiness without leave; 11.Working while intoxicated or illegally under the influence of controlled substances; 12.Consuming alcoholic beverages or illegally using controlled substances while on duty or during breaks; 13.*Conviction of a felony; 14.*Conviction of a misdemeanor involving moral turpitude and/or crimes involving firearms,explosives,violence,dishonesty and/or requiring registration under Penal Code 290; 15.Gambling on District property or while on duty; 16.Bringing or possessing firearms on District property; 17.Unauthorized use,removal,or negligent care of District property/resources,or willful or reckless damage or destruction of District property; 18.Fighting with or assaulting,harassing,threatening,or intimidating any person during working hours or on District property; 19.Immoral conduct; 20.Unlawful discrimination; 21.Attempting to overthrow the government of the United States or the State of California by force,violence,or other unlawful means or assisting persons or organizations making such attempt. *A "conviction"includes any sentence,suspended sentence,probation or other resolution following a verdict,plea (including a no contest plea)or other finding ofguilt. 2 LEVELS OF DISCIPLINE Counseling -Counseling includes any discussion with an employee designed to assist the employee in clarifying and remedying a problem.The counseling discussion brings performance issues to an employee's attention when they are small,and assists the employee to correct them. Counseling is normally given by the immediate supervisor. Oral Warning -An oral warning notifies the employee that his/her performance or behavior must be improved for cases involving greater performance issues or when previous counseling has not changed behavior or performance. An oral warning defines the areas in which improvement is required, sets up goals leading to improvement,and notifies the employee that failure to improve will result in more serious action. An oral warning is normally given by the immediate supervisor.This action shall only be imposed upon review and approval of the Department Chief,in consultation with the Assistant General Manager,General Manager and Human Resources Manager or designee. A written summary of an oral warning is kept by the supervisor,given to the employee,and placed in the supervisor's file and retained for a period of 18 months after which it is removed at the employee's request,unless other disciplinary problems have occurred within that time.However,if the oral warning is for violation of the Violence in the Workplace Policy,the Drug and Alcohol Policy,or Sexual Harassment Policy,it shall be permanently retained in the file.I Letter of Reprimand -A letter of reprimand is a notice to the employee that further disciplinary action may be taken unless performance or behavior improves and is generally given in cases of misconduct or when previous discipline has not changed behavior or performance. A letter of reprimand admonishes an employee for misconduct and advises him/her of the consequences of failing to improve his/her performance or behavior.It should contain the following information: a.What occurred. b.Date and time of the event which is the cause of the reprimand. c.Specific rule or policy broken or violated. d.Reference to previous conversations,counseling and/or oral warnings regarding the problem. e.What the employee is expected to do to correct the situation. f.An outline of subsequent meetings or assignments to ensure that the employee has followed the directions for corrective action. 3 A letter of reprimand is normally given by the immediate manager.This action shall only be imposed upon review and approval of the Department Chief,in consultation with the Assistant General Manager,General Manager and Human Resources Manager or designee.~. Copies of letters of reprimands are kept by the supervisor,given to the employee,and placed in the employee's permanent personnel file and retained for a period of 3 years after which it is removed at the employee's request,unless other disciplinary problems have occurred within that time.However,if a reprimand is for a violation of the Violence in the Workplace Policy,the Drug and Alcohol Policy or Sexual Harassment Policy,it shall be permanently retained in the file. Suspension -Suspension is the temporary removal of an employee from his/her duties without pay.Suspensions are normally given in cases involving serious misconduct or chronic behavioral problems for which previous discipline has not changed behavior or performance. A suspension is usually given by the Department Chief.This action shall only be imposed upon review and approval of the Department Chief,in consultation with the Assistant General Manager,General Manager and Human Resources Manager or designee.. Copies of suspension notices are kept by the supervisor,given to the employee,and placed in the employee's permanent personnel file. Suspensions for 3 days or less shall be retained for a period of 3 years after which it is removed at the employee's request,unless other disciplinary problems have occurred within that time.However,if a suspension is for a violation of the Violence in the Workplace Policy,the Drug and Alcohol Policy or Sexual Harassment Policy,it shall be permanently retained in the file. Suspensions for more than 3 days shall be retained in the employee's permanent personnel file. Demotion or Reduction in Pay -Demotion to a position with a lower salary range or a reduction in salary within the current salary range.This type of discipline is normally imposed in response to an employee's failure to maintain minimum job requirements, incompetence or an inability to perform the essential duties of a position.However,it may be used for any other form of misconduct if deemed appropriate. A demotion or reduction in pay is usually given by the Department Chief.This action shall only be imposed after review and approval by the Assistant General Manager,Department Chief,in consultation with the Human Resources Manager or designee,and finalized as a written notice or discipline approved by the General Manager. Copies of demotions and reductions in pay are kept by the supervisor,given to the employee,and placed in the employee's permanent personnel file. 4 Dismissal -Action to permanently terminate an employee's employment with the District for cases involving grave performance issues or when previous discipline has not changed behavior or performance. A dismissal is usually given by the Department Chief.This action shall only be imposed after review and approval by the Assistant General Manager,Department Chief,in consultation with the Human Resources Manager or designee,and finalized as a written notice of discipline approved by the General Manager. Copies of dismissal notices are kept by the supervisor,given to the employee,and placed in the employee's permanent personnel file. PRE-DISCIPLINE PROCESS ELIGIBILITY This process applies to any person holding regular status as a District employee."Regular status"includes all District employees except temporary,probationary employees,or executive positions (Assistant General Managers and Department Chiefs). A.Notice of Intent to Discipline When a recommendation that a suspension of more than five (5)days,demotion,reduction in pay,or dismissal be imposed on an employee has been approved by the General Manager or designee,a Notice of Intent to Discipline shall be prepared and delivered to the employee at least five (5)working days before the date on which the proposed disciplinary action will become effective. The Notice of Intent to Discipline shall include the following information: 1.A description of the proposed disciplinary action; 2.The date on which that action will become effective; 3.A statement of the charge(s)upon which the proposed action is based,including a description of the events constituting the alleged misconduct and reference to or description of the specific District rule or policy violated; 4.A statement that the employee has a right to meet with the General Manager or designee,and respond to the charges either orally or in writing,at any time before the proposed disciplinary action is to become effective;and 5.Copies of any known written materials,reports,or documents upon which the proposed action is based. B.Notice of Discipline If the employee elects not to meet with the General Manager or designee or respond to the charges before the effective date,the proposed action shall be imposed on the effective date. If the employee meets with the General Manager or designee or submits a response to the charges and the General Manager or designee decides that the proposed action or modified 5 disciplinary action should be imposed,the General Manager or designee shall issue a Notice of Discipline to the employee. The Notice of Discipline shall include the~following information: 1.A description of the disciplinary action to be taken; 2.The date on which that action will become effective;and 3.A statement whether any of the charges,descriptions of events,or alleged violations of District rule or policy in the Notice of Intent to Discipline were not sustained. APPEAL Represented Employees Represented employees shall have the right to appeal disciplinary action taken against them in accordance with and to the extent provided by an applicable collective bargaining agreement. A "represented employee"is an employee who is a member of a bargaining unit for which there is a recognized employee organization. ADMINISTRATIVE LEAVE Leave Pending Investigation -The District may place an employee on paid Administrative Leave pending investigation of an alleged violation of law,policy,regulation,or standard of conduct. Leave Pending Disciplinary Action -The District may place an employee on paid Administrative Leave,pending issuance of charges and pending an employee's response to a Notice of Intent to Discipline and determination whether disciplinary action will be imposed. EMERGENCY In extraordinary circumstances,where an emergency situation exists that has the potential to harm District property,employees or members of the public or can result in harm to the employee,the District may remove the employee from the workplace immediately.An investigation will be conducted as soon as possible.After the emergency is passed,and if disciplinary action against the employee is contemplated,the guidelines for disciplinary action set forth herein shall be followed.If no discipline is imposed,the employee will be repaid for any time off without pay. AUTOMATIC RESIGNATION An employee is considered to have resigned his/her employment when the employee fails to report to work for two (2)or more consecutive work days without leave to be absent,whether such absence is voluntary or involuntary.Such resignation shall be effective as of the last day actually worked by the employee.The District shall notify the employee of his/her resignation. Although the District's acceptance of an employee's automatic resignation is not a disciplinary action,the District shall include the following in the notice of resignation: 6 a.A description of the facts upon which the resignation is based; b.A statement that the employee has the right to meet with the General Manager or designee,and respond to the description of facts either orally or in writing,within five days of receiving the notice of resignation,unless longer notice is indicated in the applicable Memorandum of Understanding and; c.A statement that if the employee does not provide sufficient justification for his/her absence within five days of receiving the notice of resignation,his/her resignation shall be effective as of his/her last day actually worked. If the General Manager or designee concludes that the employee's absence was justified, he/she shall order the employee reinstated without back pay. TIME EXTENSIONS Any time limitations or requirements,as set forth in this Policy and Procedure,may be extended or changed by mutual agreement of all parties. EMPLOYEE ACKNOWLEDGEMENT The District may require an employee to sign a document indicating the date on which the employee received a Notice of Intent to Discipline or a Notice of Discipline.If the employee refuses to sign the document,the person serving the document on the employee should note the date of service and that the employee declined to sign. 7 Otay Water District Human Resources Policies and Procedures Effective Date:Page 1 of 7 September 5,2007 September 2,2009 Section Title: DISCIPLINE POLICY AND PROCEDURES PURPOSE The purpose of this policy is to present a progressive approach to employee discipline which uses consistent and equitable procedures for reflecting employee job performance and general conduct. POLICY It is the policy of Otay Water District to maintain an atmosphere of positive motivation and discipline with its employees;to treat all employees fairly;and to administer disciplinary action, when necessary,in a manner that is both fair and corrective. Disciplinary action is primarily intended to be corrective and progressive,directed at obtaining compliance with District rules,orders,procedures,standards of conduct,and expected job performance.However,disciplinary action may also serve a punitive purpose,particularly in the case of severe or repetitive misconduct.The District may impose discipline,including a first disciplinary action,commensurate with the nature and circumstances of an employee's misconduct.Appropriate disciplinary action may include counseling,oral warning,written reprimand,suspension,reduction in pay,demotion,and/or dismissal. STANDARDS OF CONDUCT All employees are expected to act in a positive and professional manner in performing their duties and in their relationships with other employees and the public. Individual departments may adopt rules specifically based on the needs of the department.In such cases,these rules must be written,approved by the Assistant General Manager,and distributed to all affected employees. Employees may be informally or formally disciplined for the following misconduct: 1.Fraud in securing employment or promotion; 2.Incompetence,including loss,revocation,suspension,or conditions of probation of a license or certificate that is a condition of the position,that prevent an employee from performing work at the District,or the uninsurability of an employee to drive a District vehicle when driving is a condition of the position; 3.Failure to perform the duties of the position; 4.Inefficiency; 5.Insubordination; 6.Discourteous conduct; 7.Violation of safety rules,policies,standards,and/or regulations,or failure to promptly report the same; 8.Violation of the general rules,regulations,policies,and practices of the District or the employee's department; 9.Dishonesty; 10.Absence or tardiness without leave; 11.Working while intoxicated or illegally under the influence of controlled substances; 12.Consuming alcoholic beverages or illegally using controlled substances while on duty or during breaks; 13.*Conviction of a felony; 14.*Conviction of a misdemeanor involving moral turpitude and/or crimes involving firearms,explosives,violence,dishonesty and/or requiring registration under Penal Code 290; 15.Gambling on District property or while on duty; 16.Bringing or possessing firearms on District property; 17.Unauthorized use~--ef removal,or negligent care of District property{,resources,or willful or reckless damage ta--or destruction of District property; 18.Fighting with or assaulting, harassing,threatening,or intimidating any person during working hours or on District property; 19.Immoral conduct; 20.Unlawful discrimination; 21.Membership in any organization that Attempting toadvocates the overthrow ef-.the government of the United States or thgat State of California by force,violence,or other unlawful means or assisting persons or organizations making such attempt. *A "conviction"includes any sentence,suspended sentence,probation or other resolution following a verdict,plea (including a no contest plea)or other finding of guilt. 2 LEVELS OF DISCIPLINE A.Informal Discipline Counseling -Counseling includes any informal discussion with an employee designed to assist the employee in clarifying and remedying a problemto fully develop skills and abilities.The counseling discussion brings performance issues to an employee's attention when they are small,and assists the employee to correct them.may clarify standards, evaluate the employee's strengths and weaknesses,or seek information. Counseling is normally given by the immediate supervisor.:.,but it may be given by any departmental supervisory staff up to and including the General Manager. Oral Warning -An oral warning notifies the employee that his/her performance or behavior must be improved for cases involving greater performance issues or when previous counseling has not changed behavior or performance. An oral warning defines the areas in which improvement is required,sets up goals leading to improvement,and notifies the employee that failure to improve will result in more serious action. An oral warning is normally given by the immediate supervisor.:..but it may be given by any departmental supervisory staff up to and including the General Manager.This action shall only be imposed upon review and approval of the Department Chie(in consultation with the Assistant General Manager,General Manager and Human Resources Manager or designee. A written summary of an oral warning is kept by the supervisor,given to the employee,and placed in the supervisor's file and retained for a period of 18 months after which it is removed at the employee's request,unless other disciplinary problems have occurred within that time.However,if the oral warning is for violation of the Violence in the Workplace Policy,the Drug and Alcohol Policy,or Sexual Harassment Policy,it shall be permanently retained in the file. B.Formal Discipline Letter of Reprimand -A written letter of reprimand is a formal notice to the employee that further disciplinary action may be taken unless performance or behavior improves and is generally given in cases of misconduct or when previous discipline has not changed behavior or performance. A written letter of reprimand admonishes an employee for misconduct and advises him/her of the consequences of failing to improve his/her performance or behavior.It should contain the following information: a.What occurred. b.Date and time of the event which is the cause of the reprimand. c.Specific rule or policy broken or violated. 3 d.Reference to previous conversations,counseling and/or oral warnings regarding the problem. e.What the employee is expected to do to correct the situation. f.An outline of subsequent meetings or assignments to ensure that the employee has followed the directions for corrective action. A written letter of reprimand is normally given by the immediate manager.:.,but it may be given by any departmental supervisory staff up to and including the General Manager.This action shall only be imposed upon review and approval of the Department Chief...in consultation with the Assistant General Manager,General Manager and Human Resources Manager or designee. Copies of ....'ritten letters of reprimands are kept by the supervisor,given to the employee, and placed in the employee's permanent personnel file and retained for a period of 3 years after which it is removed at the employee's request,unless other disciplinary problems have occurred within that time.However,if a reprimand is for a violation of the Violence in the Workplace Policy,the Drug and Alcohol Policy or Sexual Harassment Policy,it shall be permanently retained in the file. Suspension -Suspension is the temporary removal of an employee from his/her duties without pay.Suspensions are normally taken given in cases involving serious misconduct or chronic behavioral problems for which previous discipline has not changed behavior or performance there seems to be no other appropriate response. A suspension is usually given by the Department Chief.:.,but may be given by any departmental supervisory staff up to and including the General Manager.This action shall only be imposed upon review and approval of the Department Chief,in consultation with the Assistant General Manager,General Manager and Human Resources Manager or designee.:.,and finalized as a written notice of discipline approved by the Assistant General Manager. Copies of suspension notices are kept by the supervisor,given to the employee,and placed in the employee's permanent personnel file. Suspensions for 3 days or less shall be retained for a period of 3 years after which it is removed at the employee's request,unless other disciplinary problems have occurred within that time.However,if a suspension is for a violation of the Violence in the Workplace Policy,the Drug and Alcohol Policy or Sexual Harassment Policy,it shall be permanently retained in the file. Suspensions for more than 3 days shall be retained in the employee's permanent personnel file. Demotion or FReduction in pPay -Demotion to a position with a lower salary range or a reduction in salary within the current salary range.This type of discipline is normally imposed in response to an employee's failure to maintain minimum job requirements, incompetence or an inability to perform the essential duties of a position.However,it may be used for any other form of misconduct if deemed appropriate. 4 A demotion or reduction in pay is usually given by the Department Chief.:"but may be given by any departmental supervisory staff up to and including the General Manager.This action shall only be imposed after review and approval by the Assistant General Manager, Department Chief,in consultation with the Human Resources Manager or designee,and finalized as a written notice or discipline approved by the General Manager. Copies of demotions and reductions in pay are kept by the supervisor,given to the employee,and placed in the employee's permanent personnel file. Dismissal -Action to permanently terminate an employee's employment with the District for cases involving grave performance issues or when previous discipline has not changed behavior or performance. A dismissal is usually given by the Department Chief.:"but may be given by any departmental supervisory staff up to and including the General Manager.-This action shall only be imposed after review and approval by the Assistant General Manager,Department Chief,in consultation with the Human Resources Manager or designee,and finalized as a written notice of discipline approved by the General Manager. Copies of dismissal notices are kept by the supervisor,given to the employee,and placed in the employee's permanent personnel file. PRE-DISCIPLINE tlYE-PROCESS ELIGIBILITY Thisese processOOres appliesy to any person holding regular status as a District employee. "Regular status"includes all District employees except temporary,probationary employees,or executive positions (Assistant General Managers and Department Chiefs)at will employees, part time employees working less than 20 hours per week,and temporary employees. A.Notice QOf Intent !+o Discipline When a recommendation that a suspension of more than five (5)days,demotion,reduction in pay,or dismissal be imposed on an employee has been approved by the General Manager or designee,a Notice of Intent to Discipline shall be prepared and delivered to the employee at least five (5)working days before the date on which the proposed disciplinary action will become effective. The Notice of Intent to Discipline shall include the following information: 1.A description of the proposed disciplinary action; 2.The date on which that action will become effective; 3.A statement of the charge(s)upon which the proposed action is based,including a description of the events constituting the alleged misconduct and reference to or description of the specific District rule or policy violated; 5 4.A statement that the employee has a right to meet with the General Manager or designee,and respond to the charges either orally or in writing,at any time before the proposed disciplinary action is to become effective;and 5.Copies of any known written materials,reports,or documents upon which the proposed action is based. B.Notice gOf Discipline Ifthe employee elects not to meet with the General Manager or designee or respond to the charges before the effective date,the proposed action shall be imposed on the effective date. If the employee meets with the General Manager or designee or submits a response to the charges and the General Manager or designee decides that the proposed action or modified disciplinary action should be imposed,the General Manager or designee shall issue a Notice of Discipline to the employee. The Notice of Discipline shall include the following information: 1.A description of the disciplinary action to be taken~-;- 2.The date on which that action will become effective;and-;- 3.A statement whether any of the charges,descriptions of events,or alleged violations of District rule or policy in the Notice of Intent to Discipline were not sustained. APPEAL Represented Employees Represented employees shall have the right to appeal disciplinary action taken against them in accordance with and to the extent provided by an applicable collective bargaining agreement. A "represented employee"is an employee who is a member of a bargaining unit for which there is a recognized employee organization. ADMINISTRATIVE LEAVE Leave Pending Investigation -The District may place an employee on paid Administrative Leave pending investigation of an alleged violation of law,policy,regulation,or standard of conduct. Leave Pending Disciplinary Action -The District may place an employee on paid Administrative Leave,pending issuance of charges and pending an employee's response to a Notice of Intent to Discipline and determination whether disciplinary action will be imposed. EMERGENCY In extraordinary circumstances,where an emergency situation exists that has the potential to harm District property,employees or members of the public or can result in harm to the employee,the District may remove the employee from the workplace immediately.An investigation will be conducted as soon as possible.After the emergency is passed,and if 6 disciplinary action against the employee is contemplated,the guidelines for disciplinary action set forth herein shall be followed.If no discipline is imposed,the employee will be repaid for any time off without pay. AUTOMATIC RESIGNATION An employee is considered to have resigned his/her employment when the employee fails to report to work for two (2)or more consecutive work days without leave to be absent,whether such absence is voluntary or involuntary.Such resignation shall be effective as of the last day actually worked by the employee.The District shall notify the employee of his/her resignation. Although the District's acceptance of an employee's automatic resignation is not a disciplinary action,the District shall include the following in the notice of resignation. a.A description of the facts upon which the resignation is based; b.A statement that the employee has the right to meet with the General Manager or designee,and respond to the description of facts either orally or in writing,within five days of receiving the notice of resignation,unless longer notice is indicated in the applicable Memorandum of Understanding and;,:, c.A statement that if the employee does not provide sufficient justification for his/her absence within five days of receiving the notice of resignation,his/her resignation shall be effective as of his/her last day actually worked. If the General Manager or designee concludes that the employee's absence was justified, he/she shall order the employee reinstated without back pay. TIME EXTENSIONS Any time limitations or requirements,as set forth in this Policy and Procedure,may be extended or changed by mutual agreement of all parties. EMPLOYEE ACKNOWLEDGEMENT The District may require an employee to sign a document indicating the date on which the employee received a Notice of Intent to Discipline or a Notice of Discipline.If the employee refuses to sign the document,the person serving the document on the employee should note the date of service and that the employee declined to sign. 7 ATTACHMENT C OTAY WATER DISTRICT BOARD OF DIRECTORS POLICY Subject:POLICY AGAINST DISCRIMINATION AND Policy Date Date HARASSMENT AND COMPLAINT PROCEDURE Number Adopted Revised 47 10/11/05 9/2/09 PURPOSE The purposes of this policy are to (i)advise all employees that the District disapproves of and will not tolerate unlawful discrimination or harassment of its employees,or retaliation against those who report such behavior,and (ii)set forth a procedure for investigating and resolving internal complaints of discrimination,harassment,or retaliation. POLICY The District is committed to providing a work environment free of unlawful discrimination,harassment,or retaliation against those who report discrimination or harassment.Discrimination or harassment based on sex (including gender,pregnancy,childbirth or related medical condition),race,color,religion,national origin, ancestry,physical or mental disability,medical condition,marital status,age,sexual orientation or any other protected class (as recognized by the U.S.Equal Employment Opportunity Commission or the California Department of Fair Employment I and Housing)is prohibited.Discrimination or harassment based on the perception that a person has any of those characteristics,or is associated with a person who has or is perceived as having any of those characteristics,is prohibited.Retaliation against any person who complains of unlawful discrimination or harassment or who provides evidence relating to such a complaint,is prohibited. This Policy applies to all terms and conditions of employment, including,but not limited to:hiring,placement,advancement, promotion,disciplinary action,layoff,recall,transfer,leave of absence,compensation and training.It applies to each District employee,member of the Board of Directors,and to all vendors conducting business with the District. DEFINITIONS action that is based on an a protected class that adversely employee's work conditions,terms Discrimination Any decision or individual's status as a member of affects a District employee or the of employment,or work environment. Page 1 of 5 OTAYWATER DISTRICT BOARD OF DIRECTORS POLICY Subject:POLICY AGAINST DISCRIMINATION AND Policy Date Date HARASSMENT AND COMPLAINT PROCEDURE Number Adopted Revised 47 10/11/05 9/2/09 Harassment -Any decision or action that is based on a District employee's status as a member of a protected class,made for the purpose or having the effect of adversely affecting that employee's work conditions,terms or employment,or work environment. Harassment may include,but is not limited to: •Verbal conduct such as epithets,derogatory jokes or comments,slurs,or unwelcome sexual advances,invitations or commentsi •Visual displays such as derogatory and/or sexually-oriented posters,photography,cartoons,drawings or gesturesi •Physical conduct including assault,unwanted touching, intentionally blocking normal movement or interfering with worki •Threats and demands to submit to sexual requests as a condition of continued employment or to avoid an adverse consequence,and offers of employment benefits in return for sexual favors. Protected Class -Any class of persons who share a common sex,race, color,religion,national origin,ancestry,physical or mental disability,medical condition,marital status,age,sexual orientation,or any other "protected classff recognized by the U.S. Equal Employment Opportunity Commission or the California Department of Fair Employment and Housing.For purposes of this definition, "sexff includes gender,pregnancy,childbirth,or a pregnancy-or childbirth-related medical condition. Retaliation -Any decision or action that is based on the fact that a District employee has previously complained of discrimination, harassment,or retaliation prohibited by this Policy (regardless of whether a formal complaint has been made)or has provided evidence in the investigation of another District employee's complaint under this Policy,made for the purpose of adversely affecting the employee's conditions of employment,terms of employment,or work environment. Sexual Harassment A form of harassment that is based on an employee's gender but which objectively and subjectively creates an Page 2 of 5 OTAY WATER DISTRICT BOARD OF DIRECTORS POLICY Subject:POLICY AGAINST DISCRIMINATION AND Policy Date Date HARASSMENT AND COMPLAINT PROCEDURE Number Adopted Revised 47 10/11/05 9/2/09 adverse impact on the employee regardless of the purpose or intent of the alleged harasser. COMPLAINT PROCEDURE An employee or job applicant who believes he or she has been the victim of discrimination,harassment,or retaliation by a District employee,a member of the Board of Directors,or a vendor may make a complaint verbally,or in writing by completing the District's Discrimination and Harassment Complaint Form.An employee may make a complaint to any of the following: •Human Resources; •Any supervisor,manager,Department Chief,Assistant General Manager,or General Manager; •Complaints against the General Manager should be directed to the President of the Board of Directors. Applicants may make a complaint to any of the following: •Human Resources or; •General Manager. Any person described above shall forward each written discrimination complaint to the General Manager or designee immediately of receiving the complaint or having knowledge of the complaint.If a complaint is made verbally,the person receiving the complaint shall notify Human Resources immediately. If any manager,supervisor,Department Chief,or Assistant General Manager becomes aware of or suspects discrimination,harassment,or retaliation against a District employee or applicant,or any allegation thereof,he/she must immediately notify the Human Resources Manager of the relevant facts and circumstances. The General Manager or designee may conduct the investigation of alleged discrimination,harassment,or retaliation,or may delegate responsibility for the investigation to another District management employee.If the complaint is against the General Manager,the President of the Board of Directors shall be responsible for conducting the investigation,assigning another management employee, Page 3 of 5 OTAY WATER DISTRICT BOARD OF DIRECTORS POLICY Subject:POLICY AGAINST DISCRIMINATION AND Policy Date Date HARASSMENT AND COMPLAINT PROCEDURE Number Adopted Revised 47 10/11/05 9/2/09 or outside investigator and overseeing the investigation.If the complaint is against the Board of Directors,the General Manager shall be responsible for contracting with an outside investigator to conduct the investigation.The Board will take appropriate action based on the findings. During its investigation,the District shall take appropriate steps to protect the privacy of all parties involved.This shall not be construed to justify refusing to inform a person who has been accused of violating this Policy of the identity of the complainant and witnesses against him/her,however.Reports of discrimination, harassment,or retaliation may not be made anonymously,but information regarding any report and subsequent investigation will be disseminated on a "need to know"basis. In the event that an investigation will take longer than 60 calendar days to complete,the investigator must notify the complainant of this fact prior to the expiration of 60 days and provide an anticipated completion date,in writing. If a finding is made that discrimination,harassment,or retaliation has occurred,the District shall take remedial action appropriate to the circumstances,which may include disciplinary action up to and including termination for an employee who has violated this Policy or sanctions for a vendor who has violated this Policy. Every District employee has a duty to participate in good faith in any investigation conducted under this Policy.Failure to participate in good faith is a ground for disciplinary action appropriate to the circumstances.All employees are encouraged to report in good faith discrimination,harassment,or retaliation. However,reports made mal iciously or in bad faith may subj ect an employee to disciplinary action appropriate to the circumstances up to and including termination. The action of making a complaint does not preclude a complainant from filing a complaint with the appropriate State or Federal agency.For information as to where to file a claim,an employee may contact the Equal Employment Opportunity Commission at (213) Page 4 of 5 OTAYWATER DISTRICT BOARD OF DIRECTORS POLICY Subject:POLICY AGAINST DISCRIMINATION AND Policy Date Date HARASSMENT AND COMPLAINT PROCEDURE Number Adopted Revised 47 10/11/05 9/2/09 894-1000 or the Department of Fair Employment and Housing at (800) 884-1684. POLICY HISTORY Human Resources Policy and Procedure,Effective August 4,1993. Board Policy adopted October 11,2005. Page 5 of 5 OTAY WATER DISTRICT BOARD OF DIRECTORS POLICY Su~ect:POLICY AGAINST DISCRIMINATION AND Policy Date Date HARASSMENT AND COMPLAINT PROCEDURE Number Adopted Revised I 47 10/11/05 10/03/07 9/2/09 PURPOSE The purposes of this policy are to (i)advise all employees that the District disapproves of and will not tolerate unlawful di~crimination or harassment of its employees,T or retaliation against those who report such behavior,and (ii)set forth a procedure for investigating and resolving internal complaints of discrimination,harassment,or retaliation. POLICY The District is cormni tted to providing a work environment free of unlawful discrimination,harassment,or retaliation against those who report discrimination or harassment.Discrimination or harassment based on sex (including gender,pregnancy,childbirth or related medical condition),race,color,religion,national origin, ancestry,physical or mental disability,medical condition,marital status,age,sexual orientation or any other protected class (as recognized by the U.S.Equal Employment Opportun.:i-ty Cormnission or the California Department of Fair Employment and Housing)is prohibited.Discrimination or harassment based on the perception that a person has any of those characteristics,or is associated with a person who has or is perceived as having any of those characteristics,is prohibited Retaliation against any person who complains of unlawful discrimination or harassment or who provides evidence relating to such a complaint,is prohibited. This Policy applies to all terms and conditions of employment, including,but not limited to:hiring,placement,advancement, promotion,disciplinary action,layoff,recall,transfer,leave of absence,compensation and training.It applies to each District employee,member of the Board of Directors,and to all vendors ~ducting doing business with the District. QrtINITIONS Discrimination Any decision or action that is based on an individual's status as a member of a protected class that adversely Page 1 of 5 OTAY WATER DISTRICT BOARD OF DIRECTORS POLICY Su~ect:POLICY AGAINST DISCRIMINATION AND Policy Date Date HARASSMENT AND COMPLAINT PROCEDURE Number Adopted Revised I 47 10/11/05 10/03/07 9/2/09 affects a District employee or the employee's work conditions,terms of employment,or work environment. Harassment Any decision or action that is based on a District employee's status as a member of a protected class,made for the pUfpose or having the effect of adversely affecting that employee's work conditions,terms or employment,or work environment. Harassment may include,but is not limited to:I.Verbal conduct such as epithets,derogatory jokes or comments,slurs,or unwelcome sexual advances,invitations or comments; I• I • I• Visual displays such as derogatory and/or sexually-oriented posters,photography,cartoons,drawings or gestures; Physical conduct including assault,unwanted touching, intentionally blocking normal movement or interfering with work; Threats and demands to submit to sexual requests as a condition of continued employment or to avoid an adverse consequence,and offers of employment benefits in return for sexual favors. Protected Class -Any class of persons who share a common sex,race, color,religion,national origin,ancestry,physical or mental disability,medical condition,marital status,age,sexual orientation,or any other "protected class"recognized by the U.S. Equal Employment Opportunity Commission or the California Department of Fair Employment and Housing.For purposes of this definition, "sex"includes gender,pregnancy,childbirth,or a pregnancy-or childbirth-related medical condition. Retaliation -Any decision or action that is based on the fact that a District employee has previously complained of discrimination, harassment,or retaliation prohibited by this Policy (regardless of whether a formal complaint has been made)or has provided evidence in the investigation of another District employee's complaint under this Policy,made for the purpose of adversely affecting the emWloyee's ~,Torlc conditions of employment,terms Off employment,or work environment. Page 2 of 5 OTAY WATER DISTRICT BOARD OF DIRECTORS POLICY Su~ect POLICY AGAINST DISCRIMINATION AND Policy Date Date HARASSMENT AND COMPLAINT PROCEDURE Number Adopted Revised I 47 10/11/05 10/03/07 9/2/09 Se~ual !iharassment A form of harassment that is based on an employee's gender but which objectively and subjectively creates an adverse impact on the employee regardless of the purpose or intent of the alleged harasser. ~*PLAINT PROCEDURE An employee or job applicant who believes he or she has been the vi tim of discrimination,harassment,or retaliation by a District frfl:$-t:ft€~-employee,a member of the Board of Directors,or-a vendor may make a complaint verbally,or in writing by completing the District's Discrimination and Harassment Complaint Form.An employee may make a complaint to any of the following: -~Human Resources Office; -Employee's immediate supervisor; -Employee's immediate manager; -Employee's department Chief; -Any supervisor,manager,Department Chief,er--Assistant General Manager,or General Manager; -General Hanager -President of the Board of Directors (only for c~omplaints against the General Manager should be directed to the President of the Board of Directors+~ Applicants may make a complaint to any of the following: -~Human Resources Office or; -General Manager~ Ani person or office described above shall forward each written discrimination complaint to the General Manager or designee ediatel ;dthin two business days of receiving the complaint~ knowled e of the com laint.If a complaint is made verbally, person or office receiving the complaint shall notify Human ources immediatel .provide vJritten documentation of the Page 3 of 5 OTAY WATER DISTRICT BOARD OF DIRECTORS POLICY Subject:POLICY AGAINST DISCRIMINATION AND Policy Date Date HARASSMENT AND COMPLAINT PROCEDURE Number Adopted Revised I 47 10/11/05 10/03/07 9/2/09 Iflany manager,supervisor,Qeepartment ~ehief,or Assistant General Manager becomes aware of or suspects discrimination,harassment,or retaliation against a District employee or applicant,or any allegation thereof,he/she must immediately notify the Human Resources Manager of the relevant facts and circumstances. The General Manager or designee may conduct the investigation of alleged discrimination,harassment,or retaliation,or may delegate responsibility for the investigation to another District management employee.I f the complaint is against the General Manager,the President of the Board of Directors shall be responsible for conducting the investigation,assigning another management employee, or outside investigator and overseeing the investigation.If the complaint is against the Board of Directors,the General Manager shall be responsible for contracting with an outsiqe investigator to conduct the investigation.The Board will take appropriate action based on the findings. During its investigation,the District shall take appropriate steps to protect the privacy of all parties involved.This shall not be construed to justify refusing to inform a person who has been accused of violating this Policy of the identity of the complainant and witnesses against him/her,however.Reports of discrimination, harassment,or retaliation may not be made anonymously,but information regarding any report and subsequent investigation will be disseminated on a "need to know"basis. In the event that an investigation will take longer than 60 calendar days to complete,the investigator must notify the complainant of this fact prior to the expiration of 60 days and provide an anticipated completion date,in writing. If a finding is made that discrimination,harassment,or retaliation has occurred,the District shall take remedial action appropriate to the circumstances,which may include disciplinary action up to and Page 4 of 5 OTAY WATER DISTRICT BOARD OF DIRECTORS POLICY Su~ect:POLICY AGAINST DISCRIMINATION AND Policy Date Date HARASSMENT AND COMPLAINT PROCEDURE Number Adopted Revised I 47 10/11/05 10/03/07 9/2/09 including termination for an employee who has violated this Policy or sanctions for a vendor who has violated this Policy. Every District employee has a duty to participate in good faith in any investigation conducted under this Policy.Failure to participate in good faith is a ground for disciplinary action appropriate to the circumstances All employees are encouraged to report in good faith discrimination,harassment,or retaliation. However,reports made maliciously or in bad faith may subj ect an employee to disciplinary action appropriate to the circumstances up to and including termination. The action of making a complaint does not preclude a complainant fr~m filing a complaint with the appropriate Setate or F.f.ederal agency.For information as to where to file a claim,an employee may contact the Equal Employment Opportunity Commission at (213) 894-1000 or the Department of Fair Employment and Housing at (800) 884-1684. POLICY HISTORY Human Resources Policy and Procedure,Effective August 4,1993. Refisect Barch 15,2000. ~rd Policy adopted October 11,2005. Page 5 of 5 ATTACHMENT 0 OTAY WATER DISTRICT BOARD OF DIRECTORS POLICY Subject Policy Date Date Number Adopted Revised RECRUITMENT,SELECTION,AND EMPLOYMENT 24 11/04/98 09/02/09 POLICY PURPOSE It is the purpose of this policy to provide guidelines for the recruitment and selection of regular, student intern,temporary and/or contract employees. POLICY It is the policy of the Otay Water District (District)to recruit and select the best qualified applicants on the basis of job-related standards of experience,education,training,ability,and merit;to encourage members of the communities which we serve to apply for employment opportunities with the District;to encourage District employees to apply for positions for which they believe they qualify,to assure that qualified internal applicants.are given fair and adequate consideration;and to advance regular District employees when it is determined that they are the best qualified. EQUAL EMPLOYMENT OPPORTUNITY The District is an equal opportunity employer.All employees and applicants shall receive equal consideration and treatment.The District shall recruit,hire,and promote the best qualified individuals without regard to race,color,religion,sex,national origin,ancestry,age,physical or mental disability,medical condition,marital status,sexual ori~ntation,or membership in any other "protected class"recognized by California or Federal law or regulation. AUTHORITY OF THE GENERAL MANAGER Section 2.01,of the Otay Water District's Code of Ordinance provides that pursuant to §71362 and §71363 of the California Water Code the General Manager has the authority to manage and operate the affairs of the District.This authority includes the employment,discharging and fixing of compensation for all employees and assistants,except those referred to in §71340, and to prescribe their duties and promulgate specific rules and regulations for such employees and assistants. The General Manager's authority also includes making appointments of temporary or contract employees needed to perform District work resulting from such matters as interim vacancies, peak workload,and special projects so long as he/she operates within Board-approved budgeted appropriation levels.Contract or temporary appointments are not subject to amount limits for agreements,contracts,or other documents as defined in §2.01 (C),or to formal competition,selection and advertisement requirements identified herein. Page 1 of 5 OTAYWATER DISTRICT BOARD OF DIRECTORS POLICY Subject Policy Date Date Number Adopted Revised RECRUITMENT,SELECTION,AND EMPLOYMENT 24 11/04/98 09/02/09 POLICY DEFINITIONS A.Applicant:A person applying for a position,including a District employee who seeks appointment to a different position. B.Appointment:The employment of a person in a position,whether on a regular or temporary basis. C.Closed/Promotional Recruitment:A recruitment open only to qualified regular District employees,or open only to qualified regular District employees in a particular classification, unit or division. D.Conviction:Any sentence,suspended sentence,probation or other resolution followed by a verdict,plea (including a no contest plea)or other finding of guilt. E.Eligible List:A list of qualified applicants who remain eligible for consideration for a position. F.Employment Announcement:A formal notice by the District of an employment opportunity. G.Open/Competitive Recruitment:A recruitment open to all interested qualified applicants. H.Promulgation:The date Human Resources certifies the list of eligible applicants for consideration. I.Qualified Applicant:An applicant who has passed all elements of the selection process, would be at least 18 years old at the time of appointment and remains eligible for appointment. J.Recruitment and Selection Plan:A planned process to establish an adequate pool of qualified applicants which shall consist of an open/competitive or a closed/promotional recruitment. K.Regular Appointment:An appointment to a regular authorized position with benefits. L.Regular Vacancy:A vacancy in an authorized position. M.Temporary Appointment:An appointment made for a specific duration,generally not to exceed one year.Temporary appointments may be exempt from the formal recruitment and selection process. Page 2 of 5 OTAY WATER DISTRICT BOARD OF DIRECTORS POLICY Subject Policy Date Date Number Adopted Revised RECRUITMENT,SELECTION,AND EMPLOYMENT 24 11/04/98 09/02/09 POLICY RECRUITMENT AND SELECTION PROCESS All regular vacancies shall be filled through an open/competitive recruitment and selection plan unless otherwise approved by the General Manager.This is consistent with best practice and expected to maximize community participation,competition,diversity,and the number of highly qualified applicants available for consideration for employment.However,the General Manager may authorize a closed/promotional recruitment and selection plan given the requirements of the position and the quality of the internal applicant pool. All applicants for regular positions shall submit to the same recruitment and selection plan for that position.The General Manager may approve revising the recruitment and selection plan in order to better meet the needs of the District. A.Notice of Employment Opportunities Human Resources shall post employment opportunities for regular vacancies consistent with the approved recruitment and selection plan. 1.The employment announcement shall include the following: a.Classification Title b.Salary Rate and/or Range c.Essential Functions d.Minimum Qualifications e.Selection/Examination Plan f.Application Filing Instructions g.Equal Employment Opportunity Employer Statement B.Disqualification of Applicants 1.Applicants may be disqualified at any time during the process for any of the following reasons: a.The applicant is found to lack any of the minimum job requirements established for the position. b.The applicant has made a false statement of material fact in the application or has committed fraud or deception in the selection process or in securing eligibility for appointment. c.The applicant has a history of less than satisfactory employment. d.The applicant uses or attempts to use any personal or political influence to further eligibility. Page 3 of 5 OTAY WATER DISTRICT BOARD OF DIRECTORS POLICY Subject Policy Date Date ~Number Adopted Revised RECRUITMENT,SELECTION,AND EMPLOYMENT 24 11/04/98 09/02/09 POLICY e.The applicant has without authorization directly or indirectly obtained information regarding examinations. f.The applicant fails to submit his or her application correctly or within the prescribed time limits. g.The applicant has taken part in the compilation,administration,or correction of the examinations for the position for which he/she is an applicant. h.Any other reason deemed by the General Manager to protect the best interests of the District. C.Examination Content The recruitment and selection plan shall be job~related in order to determine the ability of applicants to perform the duties of the job classification.The plan may provide for one or more of the following types of examinations: 1.Review of Employment Application and/or Required Supplementary Material(s) 2.Written Examination 3.Physical Agility and/or Performance Skill Examination 4.Oral Interview D.Eligible Lists Eligible lists may be maintained to fill current and future vacancies.The eligible list may be valid for up to twelve (12)months from date of promulgation.Human Resources may pull applicants from any eligible list in lieu of posting a position or to augment the applicant pool for other similar classifications with related skills and abilities. E.Conditions of Appointment Once an applicant is determined to be the best qualified,but prior to appointment,the applicant shall meet and agree to the terms and conditions of employment specified for a particular position.Failure of such pre~employment examinations may cause the applicant to be disqualified for employment.Conditions of employment may include,but are not limited to the following: Page 4 of 5 OTAY WATER DISTRICT BOARD OF DIRECTORS POLICY Subject Policy Date Date Number Adopted Revised RECRUITMENT,SELECTION,AND EMPLOYMENT 24 11/04/98 09/02/09 POLICY 1.Physical Fitness/Medical Examination 2.Drug/Alcohol Screening 3.Verification of lawful work status under Immigration rules 4.Verification of employment,education,certificates,licenses,driving,and criminal history including fingerprinting F.Evaluation of Criminal Conviction Information Upon receipt of the criminal conviction information,the District shall determine if the information shall disqualify the applicant.There shall be an automatic disqualification for employment for any of the following: a.Any felony conviction; b.Any misdemeanor conviction within one year preceding the date of application for any offense(s)considered to be crimes of moral turpitude by any court of the state,and/or crimes involving,firearms,explosives,violence,dishonesty and/or requiring registration under Penal Code §290; c.Intentionally failing to disclose a prior conviction of any type. Page 5 of 5 OTAY WATER DISTRICT BOARD OF DIRECTORS POLICY Subject Policy Date Date Number Adopted Revised I RECRUITMENT,SELECTION,AND EMPLOYMENT 24 11/04/98 09/05/07 POLICY 09/02/09 PURPOSE It is the purpose of this policy to provide guidelines for the recruitment and selection of regular, student intern,temporary and/or contract employees. POLICY It is the policy of the Otay Water District (District)to recruit and select the best qualified applicants on the basis of job-related standards of experience,education, training,ability,and merit;to encourage members of the communities which we serve to apply for employment opportunities with the District;to encourage District employees to apply for positions for which they believe they qualify,to assure that qualified internal applicants are given fair and adequate consideration;and to advance regular district District employees when it is determined that they are the best qualified. EQUAL EMPLOYMENT OPPORTUNITY The District is an equal opportunity employer.All employees and applicants shall receive equal consideration and treatment.The District shall recruit,hire,and promote the best qualified individuals without regard to race,color,religion,sex,national origin,ancestry,age,physical or mental disability,medical condition,marital status,sexual orientation,or membership in any other "protected class"recognized by California or Efederallaw or regulation. AUTHORITY OF THE GENERAL MANAGER Section 2.01,of the Otay Water District's Code of Ordinance provides that pursuant to §71362 and §71363 of the California Water Code the General Manager has the authority to manage and operate the affairs of the District.This authority includes the employment,discharging and fixing of compensation for all employees and assistants,except those referred to in §71340, and to prescribe their duties and promulgate specific rules and regulations for such employees and assistants. The General Manager's authority also includes making appointments of temporary or contract employees needed to perform District work resulting from such matters as interim vacancies, peak workload,and special projects so long as he/she operates within Board-approved budgeted appropriation levels.Contract or temporary appointments are not subject to amount limits for agreements,contracts,or other documents as defined in §2.01(C),or to formal competition,selection and advertisement requirements identified herein. Page 1 of 5 OTAY WATER DISTRICT BOARD OF DIRECTORS POLICY Subject Policy Date Date Number Adopted Revised I RECRUITMENT,SELECTION,AND EMPLOYMENT 24 11/04/98 09/05/07 POLICY 09/02/09 DEFINITIONS A.Applicant:A person applying for a position,including a District employee who seeks appointment to a different position. B.Appointment:The employment of a person in a position,whether on a regular or temporary basis. C.Closed/Promotional Recruitment:A recruitment open only to qualified regular District employees,or open only to qualified regular District employees in a particular classification, unit or division. D.Conviction:Any sentence,suspended sentence,probation or other resolution followed by a verdict,plea (including a no contest plea)or other finding of guilt. E.Eligible List:A list of qualified applicants who remain eligible for consideration for a position. F.Employment Announcement:A formal notice by the District of an employment opportunity. G.Open/Competitive Recruitment:A recruitment open to all interested qualified applicants. H.Promulgation:The date Human Resources certifies the list of eligible applicants for consideration. I.Qualified Applicant:An applicant who has passed all elements of the selection process, would be at least 18 years old at the time of appointment and remains eligible for appointment. J.Recruitment and Selection Plan:A planned process to establish an adequate pool of qualified applicants which shall consist of an open/competitive or a closed/promotional recruitment. K.Regular Appointment:An appointment to a regular authorized position with benefits. L.Regular Vacancy:A vacancy in an authorized position. M.Temporary Appointment:An appointment made for a specific duration,generally not to exceed one year.Temporary appointments may be exempt from the formal recruitment and selection process. Page 2 of 5 OTAY WATER DISTRICT BOARD OF DIRECTORS POLICY Subject Policy Date Date Number Adopted Revised I RECRUITMENT,SELECTION,AND EMPLOYMENT 24 11/04/98 09/05/07 POLICY 09/02/09 RECRUITMENT AND SELECTION PROCESS All regular vacancies shall be filled through an open/competitive recruitment and selection plan unless otherwise approved by the General Manager.This is consistent with best practice and expected to maximize community participation,competition,diversity,and the number of highly qualified applicants available for consideration for employment.However,the General Manager may authorize a closed/promotional recruitment and selection plan given the requirements of the position and the quality of the internal applicant pool. All applicants for regular positions shall submit to the same recruitment and selection plan for that position.The General Manager may approve revising the recruitment and selection plan in order to better meet the needs of the District. A.Notice of Employment Opportunities Human Resources shall post employment opportunities for regular vacancies consistent with the approved recruitment and selection plan. 1.The employment announcement shall include the following: a.Classification Title b.Salary Rate and/or Range c.Essential Functions d.Minimum Qualifications e.Selection/Examination Plan f.Application Filing Instructions g.Equal Employment Opportunity Employer Statement B.Disqualification of Applicants 1.Applicants may be disqualified at any time during the process for any of the following reasons: a.The applicant is found to lack any of the minimum job requirements established for the position. b.The applicant has made a false statement of material fact in the application or has committed fraud or deception in the selection process or in securing eligibility for appointment. c.The applicant has a history of less than satisfactory employment. d.The applicant uses or attempts to use any personal or political influence to further eligibility. Page 3 of 5 OTAY WATER DISTRICT BOARD OF DIRECTORS POLICY Subject Policy Date Date Number Adopted Revised I RECRUITMENT,SELECTION,AND EMPLOYMENT 24 11/04/98 09/05/07 POLICY 09/02/09 e.The applicant has without authorization directly or indirectly obtained information regarding examinations. f.The applicant fails to submit his or her application correctly or within the prescribed time limits. g.The applicant has taken part in the compilation,administration,or correction of the examinations for the position for which he/she is an applicant. h.Any other reason deemed by the General Manager to protect the best interests of the District. C.Examination Content The recruitment and selection plan shall be job-related in order to determine the ability of applicants to perform the duties of the job classification.The plan may provide for one or more of the following types of examinations: 1.Review of Employment Application and/or Required Supplementary Material(s) 2.Written Examination 3.Physical Agility and/or Performance Skill Examination 4.Oral Interview D.Eligible Lists Eligible lists may be maintained to fill current and future vacancies.The eligible list may be valid for up to twelve (12)months from date of promulgation.Human Resources may pull applicants from any eligible list in lieu of posting a position or to augment the applicant pool for other similar classifications with related skills and abilities. E.Conditions of Appointment Once an applicant is determined to be the best qualified,but prior to appointment,aU-the applicants shall meet and agree to the terms and conditions of employment specified for a particular position.Failure of such pre-employment examinations may cause the applicant to be disqualified for employment.Conditions of employment may include,but are not limited to the following: Page 4 of 5 OTAYWATER DISTRICT BOARD OF DIRECTORS POLICY Subject Policy Date Date Number Adopted Revised I RECRUITMENT,SELECTION,AND EMPLOYMENT 24 11/04/98 09/05/07 POLICY 09/02/09 1.Physical Fitness/Medical Examination 2.Drug/Alcohol Screening 3.Verification of lawful work status under Immigration rules 4.Verification of employment,education,certificates,licenses,driving,and criminal history including fingerprinting F.Evaluation of Criminal Conviction Information Upon receipt of the criminal conviction information,the District shall determine if the information shall disqualify the applicant.There shall be an automatic disqualification for employment for any of the following: a.Any felony conviction; b.Any misdemeanor conviction within one year preceding the date of application for any offense(s)considered to be crimes of moral turpitude by any court of the state,and/or crimes involving,firearms,explosives,violence,dishonesty and/or requiring registration under Penal Code §290; c.Intentionally failing to disclose a prior conviction of any type.:. Page 5 of 5 ATTACHMENT E RESOLUTION NO.4146 RESOLUTION OF THE BOARD OF DIRECTORS OF THE OTAY WATER DISTRICT TO REVISE POLICY 47 CONCERNING POLICY AGAINST DISCRIMINATION AND HARASSMENT AND COMPLAINT PROCEDURE AND POLICY 24 CONCERNING RECRUITMENT t SELECTION t AND EMPLOYMENT OF REGULAR t TEMPORARY t AND CONTRACT EMPLOYEES WHEREAS t the Board of Directors of Otay Water District wishes to clearly communicate the Districtts position regarding recruitment t selection and employment of regular t temporarYt and contract employees and discourage discrimination and harassment by clearly stating the complaint procedure;and WHEREAS t the District desires to provide for a work environment free of unlawful discrimination t harassment and retaliation and that prohibits discrimination t harassment and retalia~ion based on sex (including gender t pregnancYt child birth or related medical condition)t race t colort religion t national origint ancestrYt physical or mental disabilitYt medical conditiont marital statust age,sexual orientation or any other protected class (as recognized by the U.S.Equal Employment Opportunity Commission or the California Department of Fair Employment and Housing);and WHEREAS t it is the policy of the District to provide a clear policy against discrimination and harassment and complaint procedure and communicate the Districtts policy on recruitment t selectiont and employment of regulart temporarYt and contract employees. 1 NOW,THEREFORE,BE IT RESOLVED that the Board of Directors of the Otay Water District revise Policy 47,"Policy Against Discrimination and Harassment and Complaint ProcedureH and Policy 24,"Recruitment,Selection,and Employment"in the form presented to the Board at this meetingi and BEING FURTHER RESOLVED that the Board directs the staff of the District to comply with the provisions of revised Policy 47 "Policy Against Discrimination and Harassment and Complaint Procedure"and revised Policy 24 "Recruitment,Selection,and Employment of Regular,Temporary and Contract EmployeesH • PASSED,APPROVED AND ADOPTED by the Board of Directors of the Otay Water District at a regular meeting held this 2nd of September, 2009. President ATTEST: Secretary 2 STAFF REPORT AGENDA ITEM 6e GENERAL MANAGER'S RECOMMENDATION: Proposed Change of Governance for the Water Conservation Garden TYPE MEETING:Regular Board SUBMITTED BY:Mark Watton,General Manager APPROVED BY: SUBJECT: MEETING DATE: W.O.lG.F.NO: September 2,2009 DIV.NO.All That the Board of Directors approve in concept the transition of the operation of the Water Conservation Garden (Garden)to become a nonprofit 501(c)(3)entity (Nonprofit)as outlined in the following staff report.Authorize supplemental funding of $7,750 in FY 2010 to support the Water Conservation Garden's transition to become a Nonprofit. PURPOSE: The purpose of the proposed change in governance of the Water Conservation Garden is to bring about a new model ,of governance that combines the benefits of financial stability and support from its member agencies,while allowing the Garden to operate more autonomously under a traditional nonprofit organization structure. The Garden,as a nonprofit organization,will continue to provide the valuable water conservation training,education,and physical demonstration needed by the water agencies throughout the region while being allowed to operate under the direction of a board of directors with the sole purpose of advancing water conservation. Members of the Conservation Garden Authority (JPA)funded the construction of the Garden and continue to fund a majority of its operational costs.Future long-term financial support of the Garden by members of the JPA under this new model provides valuable water conservation programs and will continue to utilize the facilities constructed at the Garden as intended by its founders. COMMITTEE ACTION: See Attachment A BACKGROUND Currently,the operation of the Garden is managed within a Joint Powers Authority (JPA)consisting of the Otay Water District,Helix Water District,San Diego County Water Authority,City of San Diego, Sweetwater Authority (Water Agencies)and Cuyamaca College.Otay Water District and Helix Water District provided approximately $2 million each to construct the Garden on land donated by Cuyamaca College.To fund the annual operation of the Garden,the Water Agencies provide various levels of financial support.Financial support for the Garden is also obtained by the "Garden Partners" program,grants,gifts,memberships,sponsorships,and donations. The JPA Board of Directors (Board)is completing a strategic plan that has focused on the governance of the Garden and is exploring alternatives to the current JPA model.The proposed model would transition the governance and operation of the Garden to become a 501 (c)(3)nonprofit entity such as the Friends of the Garden.Long- term funding for the Garden is expected to continue in part from the Water Agencies in the JPA,but the day-to-day operation of the Garden would be the responsibility of the new nonprofit organization. The JPA and the Nonprofit would enter into a facilities use agreement to define roles and responsibilities with specific performance standards detailed.The ownership of the Garden remains with the JPA,and the Garden will be operated by the Nonprofit.Financial support and transition details will be identified in the facilities use agreement.The belief is that the Nonprofit will be better able to raise additional funds for the operation and capital needs beyond reliance on its JPA members. To better understand the components of the transition plan,the following framework elements are proposed. Calendar The following draft calendar would outline the major milestones and events in the framework plan: 8/2009 -9/2009 8/2009 -12/2009 1/2010 -12/2010 Completion of the Strategic Plan. Facilities use agreement prepared for the Nonprofit.In addition,the existing incorporation documents for the Nonprofit will be reviewed to determine if amendments are necessary in order to assume operational responsibility of the Garden. The first twelve months will be the transitional and formative year for the Nonprofit to Governance Transition 1/2011 -6/2011 7/2011 12/2009 1/2010 -12/2010 recruit and develop additional board members and hire a development director exclusively for fundraising.The JPA maintains an active role on the Board through the transition year. The Nonprofit assumes all management responsibilities of the Garden including maintenance,education,outreach,and development.The JPA reduces the number of positions on the Board.The Nonprofit controls the majority of new Board's positions.Funding is defined in the facilities use agreement.The Nonprofit and the JPA determine the appropriate level of long-term financial support by JPA members and amends the facilities use agreement as necessary. The Nonprofit assumes full management of the Garden. The JPA approves an eighteen-month budget covering January 2010 through June 2011,and executes the facilities use agreement with the Nonprofit. Nonprofit Board of Directors (First year of the transition)-Up to fifteen members consisting of the following: •Six members of JPA. •Up to nine board members from the Nonprofit and new appointees as approved by the Nonprofit Board.The Nonprofit Board will need at least a total of eight members to function. •For the first year,the officers on the Nonprofit Board will be comprised of a JPA member as president,a JPA member treasurer, a Nonprofit board member as vice president,and a Nonprofit board member as secretary. 1/2011 -12/2011 Nonprofit Board of Directors -Up to fifteen members consisting of the following: •Three JPA members picked by the JPA to best represent the collective interests of the JPA. •Up to twelve seats filled by the Nonprofit Board.No additional JPA members will be allowed on Nonprofit Board beyond the three listed above. Staffing -January 2010 •The current positions remain funded at existing levels. •The development director position will be a contract employee. In addition,any contract clerical support will be funded within the line item for the development director.The development director will be supervised and function under the authority and direction of the Nonprofit's executive director. •On January 1,2011,the Nonprofit will officially be response for the Garden employees. JPA Funding Plan during the Eighteen-Month Transition Period (Budget Elements for Revenue Contributions 1/10-6/11) •Basic Operational Funding -JPA members will provide basic funding for the second half of FY 2009-2010 at current budget levels.Otay's share in FY 2009-2010 is $78,750. •JPA members commit to funding for FY 2010-2011 at 5%over FY 2009-2010. •Supplemental Funding (additional funding over the basic operational funding) o San Diego County Water Authority (CWA)-$93,000 over eighteen months (A total of $246,000 in8luding the development director.) o Non CWA JPA members -$93,000 over eighteen months (Otay's share will be $7,750 for FY 2010 and $7,750 for FY 2011.) •Development Director -Funded by CWA at $153,000 over eighteen months as a contract employee including clerical support.Office space will be provided at the Helix Water District for eighteen months. •Formation Costs -Funded byJPA Reserves. •JPA Reserves -Remain with and under the control of the JPA until 7/1/2011. •Long-term funding by the JPA for the Garden after 7/1/2011 will be determined during the transition period and incorporated in the Ifacilities use agreement. FISCAL IMPACT: Funding for $7,750 for the transition is available from the Conservation Section's Garden Budget ($4,750),Conservation Incentives Budget ($2,000),and the General Manager's Awards, Sponsorships and Recognition Budget ($1,000). LEGAL IMPACT: None. General Manager Attachments Attachment A -Committee Action Report ATTACHMENT A Proposed Change of Governance for the Water Conservation SUBJECT/PROJECT:Garden COMMITTEE ACTION: The Finance,Administration and Communications Committee reviewed this item at a meeting held on August 25,2008.The following comments were made: • • • It was discussed that the Water Conservation Garden is currently owned and managed by the Water Conservation Garden Joint Power Authority (JPA)consisting of Otay WD, Helix WD,San Diego County Water Authority,City of San Diego,Sweetwater Authority and Cuyamaca College. The JPA has been working on a Strategic Plan which is focused on the governance of the Garden and is proposing that the Garden evolve into a 501(c)3 non-profit organization wherein the non-profit organization would lease the Garden from the JPA and would manage/operate the Garden.It is believed that the non-profit organization will be better able to raise additional funds for the operation and capital needs of the Garden beyond its reliance on its JPA members. The JPA would initially have six (6)members on the non- profit organization's fifteen (15)member board,moving to JPA having two seats.The public agencies would still contribute as long as they are receiving value from the Garden programs. •The non-profit will also be tasked with hiring a development employee whose sole purpose is to raise funds for the Garden. • • • The JPA members will still contribute operating funding for the next two fiscal years (FY2010 and FY2011). Additionally,the JPA is requesting supplemental funding of $93,000 from the JPA members in FY2010 and FY2011,of which,$7,750 is Otay's share (for each fiscal year). The above monies will fund the Garden expenses for the next 18 months.It is proposed that the new governance of the Garden would be implemented in 2011. The new governance structure is in "draft"form and is still being discussed.Staff wished to provide an update on what is occurring at the Garden and is not requesting approval of the new organization.At this time,staff is requesting approval of the additional $7,750 funding for FY 2010. Upon completion of the discussion the committee supported staffs'recommendation and presentation to the full board on the consent calendar. STAFF REPORT AGENDA ITEM 6f TYPE MEETING:Finance,Administration,and Communications Committee SUBMITTED BY:Armando Buelna, Communications Officer MEETING DATE: W.O.lG.F.NO: August 25,2009 DIV.NO.All APPROVED BY: SUBJECT:Designating a Representative and Alternate to the South County Economic Development Council GENERAL MANAGER'S RECOMMENDATION: That the designate Directors PURPOSE: Otay Finance,Administration and Communications Committee a representative and an alternate to attend the Board of meetings of the South County Economic Development Council. To designate a representative and alternate to attend the Board of Directors meetings of the South County Economic Development Council. COMMITTEE ACTION: See Attachment A BACKGROUND At the August 5,2009,Board of Directors meeting,the Board voted unanimously to rejoin the South County Economic Development Council (SCEDC)at the $750 or Contributing Member level.The SCEDC has in turn asked that the Otay Water District designate a representative and alternate to attend its Board of Directors meetings. The SCEDC meets on the first Tuesday of the month at 7:30 a.m.for networking,with the Board of Directors meeting starting at 8:00 a.m. These meetings are open to all SDEDC members,and representatives can participate on any of the SCEDC's committees including those dealing with such issues as public policy,transportation and infrastructure, or finance.The SCEDC Board of Directors meets at 1111 Bay Blvd., Suite #E,in Chula Vista,CA.Board meetings run approximately 1.5 hours. The goal of the SCEDC is promote education and encourage economic development in the South San Diego County Region.Its member agencies include elected officials from the cities of Chula Vista,Coronado, Imperial Beach,National City,-and San Diego The County of San Diego County and the Port of San Diego are also members of the SCEDC's board. FISCAL IMPACT: None. LEGAL IMPACT: G~neral Manager Attachments Attachment A -Committee Action Report ATTACHMENT A Designating a Representative and Alternate to the South SUBJECT/PROJECT:County Economic Development Council COMMITTEE ACTION: The Finance,Administration and Communications Committee reviewed this item at a meeting held on August 25,2009.The following comments were made: •The SCEDC is requesting that the District designate a primary and alternate representative to attend its Board of Directors meeting.Staff is requesting thpt the Board consider designating representatives. • • Staff had presented the District's membership listing for the board's review at the August 5,2009 board meeting. The board took action to add the South County Economic Development Council (SCEDC)to the membership list. The committee recommended the following representatives: Director Breitfelder Director Lopez Primary Representative Alternate Representative Following the discussion,the committee recommended that this item be presented to the full board on the consent calendar. AGENDA ITEM 69 TYPE MEETING:Regular Board SUBMITTED BY:Mark Watton, General Manager APPROVED BY: STAFF REPORT MEETING DATE: W.O.lG.F.NO: September 2,2009 DIV.NO.All SUBJECT:Association of California Water Agencies Region 10 Election GENERAL MANAGER'S RECOMMENDATION: That the Board consider casting votes to elect a Chair,Vice Chair, and five (5)board member representatives to the Association of California Water Agencies (ACWA)Board representing Region 10. COMMITTEE ACTION: See Attachment A. PURPOSE: To elect a Chair,Vice Chair and five (5)Board member representative to the ACWA Board representing Region 10. ANALYSIS: ACWA is holding an election to fill the seats of Chair,Vice Chair and five (5)board members to represent Region 10.The elected representatives (Chair,Vice Chair and Board members)will serve on ACWA's board of directors for the next two years commencing on January 1,2010 to December 31,2011 and will represent and communicate the issues,concerns and needs of ACWA members in Region 10. Attached is a copy of the mail-in ballot which notes the recommendations of the nominating committee and correspondence from Santa Margarita Water District's General Manager,Mr.John Schatz, and Irvine Ranch Water District's President,Mr.Douglas Reinhart, requesting the Board's support of their candidates Ms.Saundra Jacobs and Mr.Peer Swan respectively.Ms.Jacobs and Mr.Swan are both seeking re-election to the ACWA Region 10 board of directors and election as President of ACWA's board.Ms.Jacobs'statement of qualifications is also attached to Mr.Schatz'correspondence.The ballot must be mailed and received by ACWA by Wednesday,September 30,2009. FISCAL IMPACT. None. STRATEGIC GOAL: Participating would support the strategic goal of maintaining effective communications with other cities,special districts,State and Federal governments,community organizations and Mexico LEGAL IMPACT: None. ~L(J1Jl[ General Manager Attachments: Attachment A:Committee Action ACWA Correspondence and Ballot Santa Margarita Water District Correspondence Irvine Ranch Water District Correspondence SUBJECT/PROJECT: ATTACHMENT A Association of California Water Agencies Region 10 Elect _on COMMITTEE ACTION: The Finance,Administration and Communications Committee reviewed this item at their meeting held on August 25,2009 and recommended concurring with the Region 10 Nominating Committee's recommended Slate: Chair: Peer Swan,Irvine Ranch Water District Vice Chair: Keith Lewinger,Fallbrook Public Utility District Board Members: Jan Debay,Orange County Water District Saundra Jacobs,Santa Margarita Water District Darrell W.Gentry,Vallecitos Water District Richard L.Vasquez,Vista Irrigation District Following the discussion,the committee recommended that this item be presented to the full board on the consent calendar. August 7,2009 TO:ACWA REGION 10 MEMBER AGENCY BOARD PRESIDENT FROM:TIFFANY GIAMMONA,ACWA REGIONAL AFFAIRS REPRESENTATIVE SUBJECT:REGION 10 ELECTION FOR THE 2010-2011 TERM It is time to elect the 2010-2011 ACWA Region 10 officers and board members who will represent and serve the members of Region 10.Enclosed,you will find the official ballot which includes the Region 10 Nominating Committee's recommended slate as well as individual candidates running for the Region 10 Board. Your agency is entitled to cast only one vote.Please review the enclosed ballot and have your agency's authorized representative cast its vote for the slate as recommended by the Region 10 Nominating Committee or cast its vote for a Region 10 chair,vice chair and three to five board members. Return the ballot to ACWA by SEPTEMBER 30,2009* Attention:Katie Dahl,ACWA Region Coordinator Please e-mail to katied@acwa.com or fax to 916-561-7124 or mail to: Association of California Water Agencies 910 K Street,Suite 100 Sacramento,CA 95814 *Ballots received after September 30 will not be accepted. REMEMBER,YOUR VOTE IS IMPORTANT.Region 10 board members are elected to represent the issues,concerns and needs of your region.The Region 10 chair and vice chair will serve on ACWA's board of directors for the next two year-term of office beginning January 1,2010.Additionally,the newly elected cpair and vice chair will make the Region 10 committee appointment recommendations to the ACWA president for the 2010-2011 term.Also,either the chair or vice chair will hold a seat on the ACWA Finance Committee. If you have questions,please contact me at tiffanyg@acwa.com or call me at 916- 441-4545.Thank you for your careful consideration and participation in the Region 10 election process. Enclosure:ACWA Region 10 Ballot Association of California Water Agencies 910 KStreet,Suite 100,Sacramento,California 95814-3577 916/441-4545 FAX ~16/325-4849 Hall of the States 400 N.Capitol St.,N.W.,Suite 357 South,Washington,D.C.20001-1512 202/434·4760 FAX 202/434-4763 www.acwa.com o I do not concur with the Region 10 Nominating Committee's recommended slate.I will vote for individual candidates belowas indicated. Candidates for Chair:(Choose one)o Saundra Jacobs,Santa Margarita Water DistrictoPeerSwan,Irvine Ranch Water District Candidatesfor Vice Chair:(Choose one)o Darrell W.Gentry,Vallecitos Water District o Keith Lewinger,Fallbrook Public Utility District Candidates for Board Members:(Max of 5 choices)o Jan Debay,Orange County Water DistrictoSaundraJacobs,Santa Margarita Water DistrictoDarrellW.Gentry,Vallecitos Water DistrictoPeerSwan,Irvine Ranch Water DistrictoRichardL.Vasquez,Vista Irrigation District DATE BOARD PRESIDENT SIGNATU RE AUTHORIZED REPRESENTATIVE AGENCY NAME Region 10 Individual Board Candidate Nominations Region 10 Nominating Committee's Recommended Slate o I concur with the Region 10 Nominating Committee's recommended slate below. Chair: Peer Swan,Irvine Ranch Water District Vice Chair: Keith Lewinger,Fallbrook Public Utility District Board Members: Jan Debay,Orange County Water District. Saundra Jacobs,Santa Margarita Water District Darrell W.Gentry,Vallecitos Water District Richard L.Vasquez,Vista Irrigation District katied@acwa.com 916-561-7124 ACWA 910 K Street,Suite 100 Sacramento,CA 95814 2.You may either vote for the slate recommended by the Region 10 Nominating Committee or vote for individual region board members.Please mark the appropriate box to indicate your decision. Association of California Water Agencies ------<;,_,X."·>lqi/)Leadership'C ,," ~Advocacv Infurrnatit)n General Voting Instructions: 1.Please complete your agency information.The authorized representative is determined by your agency in accordance with your agency's policies and procedures.Region 10 Rules and Regulations "require the Board President's signature for approval." Please return completed ballot by September 30,2009 E-mail: Fax: Mail: BOARD OF DIRECTORS BEnY H.OLSON,PH.D CHARLEY WILSON SAUNDRA F.JACOBS BILL LAWSON ROGER FAUBEL JOHN J.SCHATZ GENERALMANAGER 5ant:a MaR.gaRft:a WateR.Dfs'tRfct: August 12,2009 Board ofDirectors Otay Water District 2554 Sweetwater Springs Road Spring Valley,California 91978 RE:SUPPORT FOR SAUNDRA JACOBS -REGION 10 BOARD MEMBER Dear Board of Directors: Your support and vote is requested for Saundra Jacobs're-election to the Region 10 (Orange and San Diego Counties)Board ofDirectors representing your District on the Association ofCalifornia Water Agencies (ACWA).Sandra is part ofthe Region 10 Nominating Committee's recommended slate of candidates which appears on your ballot. As the former Region 10 Chairperson and Board member over the last several years,Saundra is very familiar with the issues important to your District and ACWA's role in addressing those issues. Saundra has been heavily involved in the water community since her election to the Santa Margarita. Water District Board ofDirectors in 1996.Underscoring her extensive knowledge,commitment and advocacy on your behalf,she serves as an officer for the Independent Special Districts ofOrange County (lSDOC),Orange County Water Association,Urban Water Research Center (UC Irvine),and the ACWA Communications Committee (presently)and ACWA Finance Committee (previously). With the increasingly critical nature of State and regional water resource issues,Saundra's comprehensive knowledge and familiarity with key decision-makers in the industry will continue to serve your District well.Your vote for the Nominating Committee's recommended slate ofcandidates that includes Saundra is requested. -rhank you for YQur COijSl~eratio;l.Se:fundi"i1 ~ook_s f0T""\'ltIrd t!~~·t.:(Jn.~in~iab--:t\:.;set't/·~~:-.,f0·t~.Su-:..;n~r3's d~t~i!e.d biography is attached. Sincerely, 9t~~ John 1.Schatz General Manager 261 I I Antonio Parkway.Suite A.Las Flores.CA 92688 •Mailing Address:P.O.Box 7005.Mission Viejo.CA92690-7005 Web:www.SMWD.com CustomerService (949)459-6420 •Administration (949)459-6600 •Operations (949)459-6430 Saundra Frances Jacobs Candidate for the Association ofCalifornia Water Agencies (ACWA) Region 10 Board Member 2010-2011 Statement I'm asking for your support for my re-election to the Association of California Water Agencies,Region 10 Board for Orange County.I will remain dedicated and a hard worker for purposes of promoting sound and well-reasoned ACWA policies and positions.Most importantly,I will make sure we fully communicate issues to our member agencies and actively encourage your participation.Thank you for your support. Biography OCCUPATION:Environmental Planner,Business Owner Saundra's background and.career for the past 20 years -has been as an environmental planner.She was educated as an environmental planner at UC Santa Barbara and graduated with a BA in Geography.She is currently Principal of SFC Consultants,an environmental consulting firm which she founded in 1997.Certified in California as a Registered Environmental Assessor,Saundra has extensive experience in environmental analysis and assessment,and CEQA documentation.In addition,she is OSHA-certified in hazardous materials management.Throughout her career,which has included both public and private-sector employment,she has specialized in Master Planned Communities and the environmental impacts associated with them.Saundra has dealt extensively with water resource and wastewater related issues. Qualifications Santa Margarita Water District:Saundra Jacobs currently serves as President of the Board of Directors of the Santa Margarita Water District.She was initially elected to the Board in 1996 and ie-elected in 1998,2002 and 2006.Saundra has previously served as Vice-President,Treasurer,and as Board President in 1999 and 2005.She has and continues to provide leadership in the water industry concerning cost-savings,efficiency and accountability to ratepayers. Association of California Water Agencies:Saundra Jacobs currently serves as a Region 10 Board member.From 2006 to 2007,Ms.Jacobs served as Region 10 Chair and represented Region 10 on the ACWA board in Sacramento. During this time period,Ms.Jacobs was actively involved in ACWA's participation in Prop.84,the Delta Vision preparation,the SWP shut down,and the difficult transition between former Executive Director Steve Hall to Tim Quinn.Ms. Jacobs has also served on the ACWA Finance Committee and currently serves on the ACWA Communications Committee.She regularly participates in regular 1 Saundra Jacobs ACWA Region 10 _ and special meetings,Board meetings and conference calls.Saundra participated in meetings leading to the publication of "No Time to Waste,A Blueprint For California Water",and was an active participant in providing comments to the draft of this important document.To encourage full participation of Region 10's San Diego and Orange County members,she has facilitated meetings at SMWD's office in south Orange County. Santiago Aqueduct Commission:Saundra currently serves as an Alternate on the Board of Directors of the Santiago Aqueduct Commission (SAC)which oversees the Baker pipeline,paralleling the Alien-McColloch Pipeline in south Orange County. ISDOC:Saundra serves as President on the Executive Committee of the Independent Special Districts of Orange County (ISDOC)which,in conjunction with the California Special Districts Association (CSDA),actively advocates regarding water-related matters and monitors pending legislation which may affect local water agencies.Through ISDOC,she has most recently been involved with updating the LAFCO funding formula used in Orange County for special districts,Prop 1-A i?sues and Orange County CouneH-of Governments issues. UWRC:Saundra is a member of the Executive Committee of the Urban Water Research Center (UWRC),a UC Irvine based organization dedicated to water science and policy. OCWA:Saundra has been actively involved with the Orange County Water Association (OCWA)since 1996 and is currently Editor of the OCWA newsletter "Water Matters".Ms.Jacobs has previously served in ,all board member capacities. Other Non-Water Organizations:Saundra has been involved with the Mission Viejo Chamber of Commerce since 1996,is an active member of the Orange County Chapter of the American Planning Association and the Association of Environmental Professionals,and is a member of the Community Association Institute and Building Industry Association.During the years 1993 through 1996, Ms.Jacobs was formally Secretary,Vice-President and then President of the Lake Mission Viejo Association,the largest association in the City of Mission Viejo with over 20,000 members. 2 Saundra Jacobs ACWA Region 10 IRVINE RANCH WATER DISTRICT August 13,2009 Mr.Mark W.Watton OtayWD 2554 Sweetwater Springs Blvd Spring Valley,CA 91978 15600 Sand Canyon Avenue'AD.Box 57000 o Irvine,California 92619-7000'(949)453-5300 0 www.irwd.com Subject:IRWD Director Peer Swan's Nomination as ACWA Vice President Dear Mr.Mark W.Watton: On July 13,2009,The Irvine Ranch Water District (IRWD)Board of Directors unanimously approved a resolution supporting the nomination of Director Peer Swan as Vice President ofthe Association ofCalifornia Water Agencies (ACWA).On behalf ofthe Board,I respectfully request that you join us in supporting Peer Swan by adopting a similar resolution.Director Swan is a committed statewide leader in the water industry with 30 years of experience and is uniquely qualified for the position of ACWA Vice President.Director Swan's deep knowledge and understanding of critical water issues facing California would be a great benefit to the ACWA community. As Vice President,Director Swan has committed to work with the ACWA President,the ACWA Board of Directors and ACWA management staff on the following three key objectives: Implement Actions to Accomplish the "Blueprint:"Complete a performance evaluation of ACWA's effectiveness in achieving the "Blueprintfor California's Water:No Time to Waste."Identify and prioritize areas for improvement,and identify specific staff resources and member support needed to accomplish the Blueprint's objectives. Provide Strong Leadership for a Delta Solution:Pursue the historic opportunity available to ACWA to provide a central leadership role in a comprehensive solution for the Delta that resolves and sustains water supply,water quality,and environmental objectives through the Bay-Delta Conservation Plan,legislative actions and other processes. Support Member Agencies'Water Resource and Energy Management Objectives: Provide assistance to ACWA's member agencies by identifying funding opportunities and providing regulatory advocacy for local resource development,meaningful and effective water use efficiency programs,and energy/greenhouse gas reduction measures. Director Swan is seeking the office of Vice President after serving as Vice Chair ofACWA's Region 10 Board ofDirectors,and as such is a member ofthe ACWA Board of Directors.Swan has served on the ACWA Finance Committee,the Groundwater Committee and has recently Otay WD -IRWD Director Peer Swan's Vice President August 13,2009 Page 2 Nomination as ACWA been active in proposing and developing innovative statewide solutions to critical water supply conveyance issues now faced by the California Bay-Delta estuary. Director Swan was first elected to the Irvine Ranch Water District Board of Directors in 1979. After a term as Vice President of the Board his fellow Directors elected him President,a position he held from December 1981 until December 1995 and again in 2006.He currently serves as chairman ofthe Finance and Personnel Committee,serves on the Water Banking Committee and is a member of several Ad Hoc Committees.Director Swan was re-elected to the IRWD Board without opposition in 2006 and his current term runs through 2010.Further,Director Swan's current list of community and professional involvement includes membership as the President of the Board of the Water Advisory Committee of Orange County,the President of the Board of the San Joaquin Wildlife Sanctuary,and member of the Steering Committee of the Southern California Water Dialog Committee. For your convenience,attached is a sample resolution in support of Director Swan.Resolutions are due by September 12,2009,and should be sent to the Association of California Water Agencies,910 K Street,Suite 100,Sacramento,CA 95814-3577.ACWA elections will take place at the ACWA Fall Conference in San Diego,CA.Ifelected,Director Swan would begin his two-year term as ACWA Vice President on January 1,2010. On behalf of the Irvine Ranch Water District Board,thank you for your support for Director Swan's nomination.If we can be of further assistance,please do not hesitate to contact me or General Manager Paul Jones at 949-453-5310. Sincerely, Douglas J.Reinhart President -SAMPLE RESOLUTION - RESOLUTION NO. RESOLUTION OF THE BOARD OF DIRECTORS OF THE PLACING IN NOMINATION PEER A.SWAN AS VICE PRESIDENT OF THE ASSOCIATION OF CALIFORNIA WATER AGENCIES WHEREAS,the Board ofDirectors ofthe has been made aware of the call for nominations for Vice President of the Association ofCalifornia Water Agencies,and; WHEREAS,Irvine Ranch Water District's Director Peer A.Swan has indicated a desire to serve as Vice President of the Association of California Water Agencies;and WHEREAS,if elected Director Swan plans to work with the ACWA President, the ACWA Board ofDirectors and ACWA management staff to implement actions to accomplish the goals of the ACWA Blueprint;provide strong leadership for a Delta solution that resolves and achieves the co-equal goals of sustaining water supply and quality and protecting environmental objectives;and to support member agencies water resource and energy management objectives by identifying funding opportunities and providing regulatory and legislative advocacy for local resource development and effective water use efficiency programs. WHEREAS,Director Swan is seeking the office of Vice President after serving as Vice Chair of the Association of California Water Agencies'Region 10 Board ofDirectors and as such is a member of the Association ofCalifornia Water Agencies Hoard ofDirectors;and WHEREAS,over the years Director Swan has served on several Association of California Water Agencies Committees including its Finance Committee and Water Management Committee,and has recently been active in two task forces developing innovative statewide solutions to the critical water supply conveyance and conservation issues now faced in California;and WHEREAS,Director Swan is a committed and experienced leader in the water industry and his in-depth knowledge and understanding of critical water issues facing California would be a great benefit to the Association;and WHEREAS,Director Swan has further demonstrated his leadership experience by serving on a wide variety of Boards in his community including the YMCA of Orange County; the Orange Coast College Foundation,where he was the founding Treasurer of the Board;the Orange County Sanitation District where he served as Vice Chairman for six years;and Founding Director of the Board of the National Water Research Institute. WHEREAS,the Association ofCalifornia Water Agencies is the largest coalition of public water agencies in the country and the premier water organization in California. I NOW,THEREFORE,the Board of Directors of the DOES HEREBY RESOLVE,DETERMINE and 9RDER as follows: Section 1.Affirms its support for the nomination of Peer A.Swan for Vice President of the Association ofCalifornia Agencies,and the Secretary is hereby directed to forward a certified copy of this resolution to the Association of California Water Agencies. ADOPTED,SIGNED AND APPROVED this _day of __,2009. President,and of the Board of Directors thereof 2 AGENDA ITEM 6h TYPE MEETING:Regular Board SUBMITTED BY:Mark Watton, General Manager APPROVED BY: ~ STAFF REPORT MEETING DATE: W.O.lG.F.NO: September 2,2009 DIV.NO.All SUBJECT:California Special Districts Association (CSDA)Region 6 Board Election GENERAL MANAGER'S RECOMMENDATION: That the Board consider casting a vote to elect a representative to the California Special Districts Association (CSDA)Board of Directors,Region 6,Seat A. PURPOSE: To present for the board's consideration the ballot to elect a representative to Region 6,Seat A,of CSDA's Board of Directors. COMMITTEE ACTION: N/A ANALYSIS: CSDA is holding an election to fill Seat A of Region 6 on its Board of Directors.Ms.Jo MacKenzie of Vista Irrigation District,the only candidate,is the incumbent and is seeking re-election.There are a total of six [6J regions with each region having three seats on the Board. Attached is a copy of the mail-in ballot.The ballot must be mailed and received by CSDA by 5:00 p.m.on Wednesday,September 16,2009. FISCAL IMPACT: None. STRATEGIC GOAL: Participating would support the strategic goal of maintaining effective communications with other cities,special districts,State and Federal governments,community organizations and Mexico. LEGAL IMPACT: None.Genl&a~ ATTACHMENT A California Special Districts Association (CSDA)Region 6 SUBJECT/PROJECT:Board Election COMMITTEE ACTION: The Finance,Administration and Communications Committee reviewed this item at a meeting held on August 25,2009 and recommended that the District's vote be cast for Ms.Jo MacKenzie,Vista Irrigation District,and that it be presented to the full board on the consent calendar. • CALIFORNIA\SPECIAL DISTRICTS ASSOCIATION 2009 BOARD ELECTIONS MAIL BALLOT INFORMATION Dear Member: A mail ballot has been enclosed for your district's use in voting to elect a representative to the CSDA Board of Directors in Region 6,Seat A.Each of CSDA's six (6)regional divisions has three seats on the Board.Each of the candidates is either a board member or management-level employee of a member district located in your geographic region.Each Regular Member (district)in good standing shall be entitled to vote for one (1)director to represent its region. We have enclosed the candidate statements for each candidate who submitted one.Please vote for only one candidate to 'represent y~ region in Seat A and be sure to sign,date and fill in your member district information (in SOJ1ze region~there J1zay ontj;fie one candidate).If any part of the ballot is not complete,the ballot will not be valid and will not be counted. Please utilize the enclosed return envelope to return the completed ballot. Ballots must be received at the CSDA office at 1112 I Street,Suite 200, Sacramento,CA 95814 by 5:00pm on Wednesday,September 16,2009. If you do not use the enclosed envelope,please mail in your ballot to: California Special Districts Association Attn:2009 Board Elections 1112 I Street,Suite 200 Sacramento,CA 95814 Please contact Diana Zavala toll-free at 877.924.CSDA or dianaz@csda.net with any questions. /.."',i'''-~''''•••. REGION SIX • Seat A -term ends 2012 CSDA BOARD OF DIRECTORS ELECTION 2009 ALL FIELDS MUST BE COMPLETED FOR BALLOT TO BE COUNTED. (Please vote for only one.) o Jo MacKenzie* Vista Irrigation District *incumbent Signature:~_'D='_'a"'t"'e:'___ Member District:~_ Must be received by 5pm,September 16,2009 CSDA,1112 IStreet,Suite 200,Sacramento,CA 95814 .". ~ STAFF REPORT AGENDA ITEM 7a TYPE MEETING:Regular Board SUBMITTED BY:Sean Prendergast, MEETING DATE: W.O./G.F.NO: September 2,2009 DIV.NO.All APPROVED BY: (Chief) APPROVED BY: (Asst.GM): SUBJECT: Payroll/AP supervf~~ Joseph R.Beach~£~ief Financial Officer German Alvare~stant General Manager,Administration and Finance Director's Expenses for the 4th Quarter of Fiscal Year 2009 GENERAL MANAGER'S RECOMMENDATION: This is an informational item only. COMMITTEE ACTION: Please see Attachment A. PURPOSE: To inform the Board of the Director's expenses for the 4 th quarter of Fiscal Year 2009. ANALYSIS: The Director's expense information is being presented in order to comply with State law.(See Attachment B for Summary and C-H for Details.) FISCAL IMPACT: None. STRATEGIC GOAL: Prudently manage District funds. LEGAL IMPACT: Compliance with State law. Attachments: A)Committee Action Form B)Director's Expenses and per Diems C-H)Director's Expenses Detail ATTACHMENT A SUBJECTIPROJECT:Director's Expenses for the 4th Quarter of Fiscal Year 2009 COMMITTEE ACTION: This item was presented to the Finance,Administration and Communications Committee at a meeting held on August 25,2009. The expenses for each director from April 1,2009 thru June 30, 2009 was presented.It was indicated that the total expenditure for the fiscal year is $39,986.59.The committee requested that staff provide a slide showing the percentage decrease in Directors'expenses from 1999 to 2009 and the average of the total expenses from 1999 to 2008 and comparing that average to the total directors'expenses for FY 2009.Following the discussion,the committee recommended that this item be presented to the full board as an action item. Y:\Board\CurBdPkg\FINANCE\CommMtgDirExp090209.doc ATTACHMENT B BOARD OF DIRECTORS' EXPENSES AND PER-DIEMS FINANCE,ADMINISTRATION,AND COMMUNICATIONS COMMITTEE MEETING AUGUST 25,2009 Policy 8 requires that staff present the Expenses and Per-Diems for the Board of Directors on a Quarterly basis: •Fiscal Year 2009,4th Quarter. •The expenses are shown in detail by Board member,month and expense type. •This presentation is _in alphabetical order. •This information was presented to the Finance, Administration,and Communications Committee on August 25,2009. ~~._---~-~---- Board of Directors'Expenses and Per-Diems Fiscal Year 2009 Quarter 4 (Apr 09-Iun 09) •Director Bonilla •Director Breitfelder •Director Croucher •Director Lopez •Director Robak •Total $0.00 $1,613.20 $1,635.00 $1,091.00 $2,507.20 $6,846.40 Director Bonilla Fiscal Year 2009 Quarter 4 Apr 09 May 09 June 09 Qtr4 •Mileage Commute •Mileage Business •Travel and Seminars •Business Meetings •Director's Fees Monthly Totals 0.00 0.00 0.00 Quarterly Total 0.00 •Meetings Attended •Meetings Paid* •Fiscal Year-to-Date 2009 (Jul OS-Jun 09)$4,111.90 *Director Bonilla does not request per-diem reimbursements Director Breitfelder Fiscal Year 2009 Quarter 4 Apr 09 May 09 June 09 Qtr4 •Mileage Commute 66.00 33.00 33.00 •Mileage Business 68.20 33.00 •Travel and Seminars 60.00 •Business Meetings 70.00 25.00 25.00 •Director's Fees 600.00 400.00 200.00 Monthly Totals 804.20 491.00 318.00 Quarterly Total $1,613.20 •Meetings Attended - 7 11 •Meetings Paid 6 4 •Fiscal Year-to-Date 2009 (Jul 08-Jun 09)$8,647.35 Director Croucher Fiscal Year 2009 Quarter 4 Apr 09 May 09 June 09 Qtr4 •Mileage Commute •Mileage Business •Travel and Seminars 90.00 •Business Meetings 45.00 •Director's Fees 400.00 600.00 500.00 Monthly Totals 445.00 600.00 590.00 Quarterly Total $1,635.00 •Meetings Attended - 4 6 5 •Meetings Paid 4 6 5 •Fiscal Year-to-Date 2009 (Jul 08-Jun 09)$9,502.56 Director Lopez Fiscal Year 2009 Quarter 4 Apr 09 May 09 June 09 Qtr4 •Mileage Commute 11.00 11.00 11.00 •Mileage Business 19.80 13.20 •Travel and Seminars •Business Meetings 25.00 •Director's Fees 300.00 300.00 400.00 Monthly Totals 330.80 336.00 424.20 Quarterly Total $1,091.00 •Meetings Attended - 3 3 4 •Meetings Paid 3 3 4 •Fiscal Year-to-Date 2009 (Jul 08-Jun 09)$8,751.99 Director Robak Fiscal Year 2009 Quarter 4 Apr 09 May 09 June 09 Qtr4 •Mileage Commute 2.20 4.68 2.20 •Mileage Business 25.85 24.57 62.70 •Travel and Seminars 960.00 •Business Meetings 25.00 •Director's Fees 400.00 400.00 600.00 Monthly Totals 428.05 454.25 1,624.90 Quarterly Total $2,507.20 •Meetings Attended -5 9 7 •Meetings Paid 4 4 6 •Fiscal Year-to-Date 2009 (Jul 08-Jun 09)$8,972.79 Board of Directors'Expenses and Per Diems Fiscal Year 2009 to Date (Jul 08-Jun 09) •Director Bonilla •Director Breitfelder •Director Croucher •Director Lopez •Director Robak •Total $4,111.90 $8,647.35 $9,502.56 $8,751.99 $8,972.79 $39,986.59 Board of Directors'Expenses and Per Diems Fiscal Years 1999-2009 Directors'expenses declined more than 60 percent from 1999 to 2009. The average expenses from 1999 to 2008 was $53,083.00. This year's total is $39,987.00. Board of Directors'Expenses and Per Diems Fiscal Years 1999-2009 ~-;120,000 -~~~~~~~~~~~~~~~~~~~~~~l $103,678 $100,000 $80,000 $60,000 $40,000 $20,000 - $O+-,--- 1999 Directors'Expenses declined more than 60%I-------- from 1999 to 2009 $39.987 2009 Board of Directors'Expenses and Per Diems Fiscal Years 1999-2009 r $120,000 ,.---~---.,....--...~~~~~~------------, ••• 1999-2008 Average of $53,084 $0 I 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 $60,000 $80,000 - $40,000 $20,000 - $100,000 -•• ________________________________J ATTACHMENT C SECTIONC OTAY WATER DISTRICT ADMINISTRATIVE EXPENSES -BOARD July 1,2008 -June 30,2009 Jul-08 Aug-08 SeJHl8 Oct-08 Nov-OS Dec-08 Jan-09 Feb-09 Mar-09 Apr-09 May-09 Jun-09 Total 1 2 3 4 5 6 7 8 10 11 12 JAIME BONILLA(DETAILED INSECTION D): 5211 Mileage-Commuting 5211 Mileage -Business 5212 Travel 3,369.15 3,369.15 5214 Business meetings 5281 Director's fees 5241 Telephone 5213 Seminars andconferences 742.75 742.75 Total 4,111.90 4,111.90 LARRYBREITFELDER(DETAILEDIN SECTIONE): 5211 Mileage-Commuting 58.50 35.10 17.55 17.55 52.65 16.50 66.00 66.00 33.00 33.00 395.85 5211 Mileage -Business 72.54 184.86 46.80 72.54 49.14 89.10 134.20 68.20 33.00 750.38 5212 Travel 788.12 788.12 5214 Business meetings 70.00 127.00 77.00 237.00 25.00 62.00 25.00 70.00 25.00 25.00 743.00 5281 Director'sfees 500.00 800.00 400.00 300.00 300.00 500.00 1,000.00 600.00 400.00 200.00 5,000.00 5241 Telephone 5213 Seminarsand conferences 685.00 25.00 200.00 60.00 970.00 Total 70.00 758.04 2,570.08 464.35 627.09 401.79 50.00 667.60 1,425.20 804.20 491.00 318.00 8,647.35 GARYD.CROUCIIER(DETAILED INSECTION F): 5211 Mileage -Commuting 5211 Mileage-Business 105.30 105.30 5212 Travel 607.95 1,395.31 2,003.26 5214 Business meetings 37.00 45.00 82.00 5281 Director's fees 500.00 400.00 600.00 100.00 400.00 600.00 300.00 900.00 500.00 400.00 600.00 500.00 5,800.00 5241 Telephone 5213 Seminars and conferences 735.00 687.00 90.00 1,512.00 Total 500.00 400.00 2,048.25 100.00 400.00 600.00 300.00 3019.31 500.00 445.00 600.00 590.00 9,502.56 JOSELOPEZ(DETAILED INSECTION G): 5211 Mileage-Commuting 11.70 11.70 11.70 23.40 11.70 11.00 11.00 22.00 11.00 11.00 11.00 147.20 5211 Mileage -Business 22.23 22.23 9.36 13.20 46.20 19.80 13.20 146.22 5212 Travel 3,263.31 3,263.31 5214 Businessmeetings 37.00 37.00 37.00 25.00 136.00 5281 Director'sfees 100.00 300.00 300.00 300.00 300.00 300.00 200.00 400.00 1,000.00 300.00 300.00 400.00 4,200.00 5241 Telephone 5213 Seminarsandconferences 859.26 859.26 Total 100.00 311.70 370.93 311.70 382.63 321.06 211.00 461.20 5,190.77 330.80 336.00 424.20 8,751.99 MARK ROBAK(DETAILED INSECTION11): 5211 Mileage -Commuting 2.34 4.68 4.68 4.68 2.34 7.02 2.20 2.20 2.20 2.20 4.68 2.20 41.42 521 I Mileage-Business 15.21 9.36 21.65 17.55 23.99 181.35 19.25 74.80 34.10 25.85 24.57 62.70 510.37 5212 Travel 510.90 723.10 1,234.00 5214 Business meetings 37.00 15.00 37.00 89.00 5281 Director'sfees 300.00 300.00 500.00 400.00 200.00 800.00 200.00 400.00 600.00 400.00 400.00 600.00 5,100.00 5241 Telephone 5213 Seminarsand conferences 10.00 628.00 400.00 960.00 1,998.00 5231 Books,Periodicals and Subscriptions Total 317.55 314.04 536.33 422.23 263.33 2,142.27 221.45 514.00 1 759.40 428.05 429.25 1624.90 8,972.79 TOTALS: 5211 Mileage-Commuting 2.34 74.88 51.48 33.93 43.29 71.37 $13.20 29.70 90.20 79.20 48.68 46.20 584.46 5211 Mileage-Business 15.21 81.90 334.04 64.35 118.76 239.85 19.25 177.10 214.50 113.85 57.57 75.90 1,512.27 5212 Travel 1,396.Q7 510.90 1,395.31 7,355.56 10,657.84 5214 Business meetings 70.00 127.00 114.00 311.00 15.00 25.00 173.00 25.00 lI5.00 50.00 25.00 1,050.00 5281 Director'sfees 900.00 1,500.00 2,200.00 1,200.00 1,200.00 2,000.00 700.00 2,200.00 3,100.00 1,700.00 1,700.00 1,700.00 20,100.00 5241 Telephone 5213 Seminarsandconferences 1,430.00 628.00 25.00 687.00 2,202.01 1,110.00 6,082.01 5231 Books,PeriodicalsandSubscriptions Total 987.55 1,783.78 5,525.59 1,298.28 1,673.05 3,465.12 782.45 4,662.11 12,987.27 2,008.05 1,856.25 2,957.10 39,986.59 -........ OTAY WATER DISTRICT SUMMARY -BOARD OF DIRECTORS EXPENSES FOR THE PERIOD JULY 1,2008 THROUGH JUNE 30,2009 DIRECTOR'S NAME:BONILLA,JAIME ATTACHMENT D SECTION 0 3/26/2009 3/22/2009 REGISTRATION FEE -2009 BINATIONAL DROUGHT $ SCIENCE CONFERENCE REGISTRATION FEE -ATTENDANCE TO WORLD WATER FORUM 3/16/09-3/22/09 200.00 542.75 3/31/2009 3/14/2009 HOTEL -3/15/09-3/22/09 WORLD WATER FORUM AIRFARE -WORLD WATER FORUM 2,217.84 1,151.31 June 09FINALIBonilia J Page 2 ofPages 22 Printed Date: 8/26/200911 :23 AM OTAY WATER DISTRICT SUMMARY -BOARD OF DIRECTORS EXPENSES FOR THE PERIOD JULY 1,2008 THROUGH JUNE 30,2009 DIRECTOR'S NAME:BREITFELDER,LARRY ATTACHMENT E SECTION E 7/15/2008 COUNCIL OF WATER UTILITIES $25.00 7/17/2008 WATER AGENCIES ASSOCIATION 45.00 8/19/2008 COUNCIL OF WATER UTILITIES 25.00 8/21/2008 CALIFORNIA SPECIAL DISTRICTS 37.00 8/24/2008 WATER CONSERVATION GARDEN COMMITTEE 65.00 MEETING 9/16/2008 COUNCIL OF WATER UTILITIES 25.00 9/18/2008 CALIFORNIA SPECIAL DISTRICTS 37.00 9/26/2008 RANCHO SAN DIEGO-JAMUL MEETING 15.00 11/13/2008 REGISTRATION FEE -ASIAN BUSINESS 175.00 ASSOCIATION ANNUAL AWARDS 11/18/2008 COUNCIL OF WATER UTILITIES 25.00 11/20/2008 CALIFORNIA SPECIAL DISTRICTS 37.00 2/19/2009 CALIFORNIA SPECIAL DISTRICTS 37.00 2/17/2009 COUNCIL OF WATER UTILITIES 25.00 3/17/2009 COUNCIL OF WATER UTILITIES 25.00 1/20/2009 COUNCIL OF WATER UTILITIES 25.00 4/21/2009 COUNCIL OF WATER UTILITIES 25.00 4/30/2009 WATER AGENCIES ASSOCIATION -APRIL 16,45.00 2009 5/12/2009 COUNCIL OF WATER UTILITIES 25.00 6/16/2009 COUNCIL OF WATER UTILITIES 25.00 8/5/2008 8/6/2008 CSDA BOARD MEETING 100.00 June 09FINAL/Larry B REGULAR BOARD OF DIRECTORS MEETING Page 3 of Pages 22 100.00 Printed Date: 8/26/200911 :23 AM OTAY WATER DISTRICT SUMMARY -BOARD OF DIRECTORS EXPENSES FOR THE PERIOD JULY 1,2008 THROUGH JUNE 30,2009 DIRECTOR'S NAME:BREITFELDER,LARRY ATTACHMENT E SECTION E COUNCIL OF WATER UTILITIES 100.00 8/20/2008 FINANCE AND ADMINISTRATIVE COMMITTEE 100.00 MEETING 8/21/2008 CSDA BOARD MEETING 100.00 9/3/2008 REGULAR BOARD OF DIRECTORS MEETING 100.00 9/15/2008 FINANCE AND ADMINISTRATIVE COMMITTEE 100.00 MEETING 9/16/2008 COUNCIL OF WATER UTILITIES 100.00 9/18/2008 SPECIAL BOARD OF DIRECTORS MEETING 100.00 9/25/2008 CSDA ANNUAL CONFERENCE SEPT.22-25,2008 400.00 10/9/2008 REGULAR BOARD OF DIRECTORS MEETING 100.00 10/16/2008 WATER AGENCIES ASSOCIATION 100.00 10/20/2008 WATER CONSERVATION GARDEN COMMITTEE 100.00 MEETING 10/28/2008 FINANCE AND ADMINISTRATIVE COMMITTEE 100.00 MEETING 11/13/2008 REGULAR BOARD OF DIRECTORS MEETING 100.00 11/18/2008 COUNCIL OF WATER UTILITIES 100.00 11/20/2008 CSDA BOARD MEETING 100.00 12/1/2008 FINANCE AND ADMINISTRATIVE COMMITTEE 100.00 MEETING 12/9/2008 FINANCE AND ADMINISTRATIVE COMMITTEE 100.00 MEETING 12/15/2008 REGULAR BOARD OF DIRECTORS MEETING 100.00 1/7/2009 REGULAR BOARD OF DIRECTORS MEETING 2/4/2009 REGULAR BOARD OF DIRECTORS MEETING 100.00 2/19/2009 CSDA BOARD MEETING 100.00 June 09FINALlLarry B Page 4 of Pages 22 Printed Date: 8/26/200911 :23 AM OTAY WATER DISTRICT SUMMARY -BOARD OF DIRECTORS EXPENSES FOR THE PERIOD JULY 1,2008 THROUGH JUNE 30,2009 DIRECTOR'S NAME:BREITFELDER,LARRY ATTACHMENT E SECTION E 1/26/2009 ENGINEERING,OPERATION &WATER RESOURCE COMMITIEE MEETING 2/3/2009 CSDA BOARD MEETING 100.00 2/10/2009 DIRECTOR CROUCHER &GM MEETING 100.00 2/17/2009 COUNCIL OF WATER UTILITIES 100.00 3/3/2009 CSDA BOARD MEETING 100.00 3/4/2009 REGULAR BOARD OF DIRECTORS MEETING 100.00 3/9/2009 CONSERVATION ACTION COMMITIEE MEETING 100.00 3/10/2009 TOUR CIP PROJECT 850-4 RESERVOIR 100.00 3/12/2009 ENGINEERING,OPERATION &WATER 100.00 RESOURCE COMMITIEE MEETING 3/17/2009 COUNCIL OF WATER UTILITIES 100.00 3/24/2009 CONSERVATION ACTION COMMITIEE MEETING 100.00 3/26/2009 I WEF BINATIONAL DROUGHT SCIENCE 100.00 CONFERENCE 3/27/2009 WEF BINATIONAL DROUGHT SCIENCE 100.00 CONFERENCE 3/30/2009 FINANCE AND ADMINISTRATIVE COMMITIEE 100.00 MEETING 4/1/2009 REGULAR BOARD OF DIRECTORS MEETING 100.00 4/16/2009 WATER AGENCIES ASSOCIATION 100.00 4/21/2009 COUNCIL OF WATER UTILITIES 100.00 4/22/2009 ENGINEERING,OPERATION &WATER 100.00 RESOURCE COMMITIEE MEETING 4/28/2009 BOARD AGENDA REVIEW 100.00 June 09FINALlLarry B Page 5 of Pages 22 Printed Date: 8/26/200911:23 AM OTAY WATER DISTRICT SUMMARY -BOARD OF DIRECTORS EXPENSES FOR THE PERIOD JULY 1,2008 THROUGH JUNE 30,2009 DIRECTOR'S NAME:BREITFELDER,LARRY ATTACHMENT E SECTION E FINANCE AND ADMINISTRATIVE COMMITTEE 100.00 MEETING 5/4/2009 CONSERVATION ACTION COMMITTEE MEETING 100.00 5/13/2009 REGULAR BOARD OF DIRECTORS MEETING 100.00 5/21/2009 OTAY ANNUAL BOARD WORKSHOP 100.00 5/26/2009 ENGINEERING,OPERATION &WATER 100.00 RESOURCE COMMITTEE MEETING 6/3/2009 REGULAR BOARD OF DIRECTORS MEETING 100.00 6/12/2009 9/31/200S MEETING -SEPTEMBER 16, 18,22,23, 24,&184.86 25,2008 S/31/200S MEETING -AUG.19 &21,2008 72.54 10/31/200S·I MEETING -OCT.16 &20,2008 46.80 11/20/200S MEETING -NOV.18 &20,2008 72.54 12/16/200S MEETING -DEC.16,2008 49.14 2/2S/2009 MEETING -FEBRUARY 3,10 &17,2009 89.10 3/31/2009 MEETING -MARCH 9,17,24,26 &27,2009 134.20 4/30/2009 MEETING -APRIL 1,16,21,22,28 &29,2009 68.20 5/31/2009 MEETING -MAY 4 &21,2009 33.00 9/31/200S MEETING -SEPTEMBER 3 &15,2008 35.10 S/31/200S MEETING -AUG.5,6 &20,2008 58.50 10/9/200S MEETING -OCT.9,2008 17.55 11/13/200S MEETING -NOV.13,2008 17.55 June 09FINALILarry B Page 6 of Pages 22 Printed Date: 8/26/200911 :23 AM OTAY WATER DISTRICT SUMMARY -BOARD OF DIRECTORS EXPENSES FOR THE PERIOD JULY 1,2008 THROUGH JUNE 30,2009 DIRECTOR'S NAME:BREITFELDER,LARRY ATTACHMENT E SECTION E 12/15/2008 9/22/2008 REGISTRATION FEE -CSDA ANNUAL 425.00 CONFERENCE 9/22-25/08 REGISTRATION FEE -CSDA GOVERNANCE 225.00 FOUNDATIONS WORKSHOP SEPT.22.2008 9/24/2008 REGISTRATION FEE -CSDA CALIFORNIA 35.00IWOMENLEADPANEL 3/26/2009 REGISTRATION FEE -2009 BINATIONAL 200.00 DROUGHT SCIENCE CONFERENCE 1/29/2009 THE ASIAN BUSINESS ASSOCIATION ANNUAL 25.00 LUNAR EVENT 5/22/2009 13TH ANNUAL WATER REUSE &DESALINATION 60.00 RESEARCH CONFERENCE MAY 18-19,2009 2/28/2009 3/31/2009 1/31/2009 4/30/2009 5/31/2009 6/30/2009 MEETING -DEC.1,9 &15,2008 MEETING -FEBRUARY 3,2009 MEETING -MARCH 4,10, 12,&30,2009 MEETING -JANUARY 7 &26,2009 MEETING -APRIL 1,22,28 &29,2009 MEETING -MAY 13 &26,2009 52.65 16.50 66.00 66.00 33.00 9/25/2008 HOTEL -CSDA ANNUAL CONFERENCE IRVINE CA ON SEPT 22-25 2008 788.12 June 09FINALlLarry B Page 7 of Pages 22 Printed Date: 8/26/200911 :23 AM OTAY WATER DISTRICT SUMMARY -BOARD OF DIRECTORS EXPENSES FOR THE PERIOD JULY 1,2008 THROUGH JUNE 30,2009 DIRECTOR'S NAME:CROUCHER,GARY ATTACHMENT F SECTION F 2/19/2009 4/30/2009 CALIFORNIA SPECIAL DISTRICTS $37.00 7/2/2008 REGULAR BOARD OF DIRECTORS MEETING 100.00 7/16/2008 COMMITTEE AGENDA REVIEW 100.00 7/22/2008 ENGINEERING,OPERATION &WATER RESOURCE 100.00 COMMITTEE MEETING 7/23/2008 LEGAL AND LEGISLATIVE COMMITTEE MEETING 100.00 7/28/2008 BOARD AGENDA REVIEW 100.00 8/6/2008 REGULAR BOARD OF DIRECTORS MEETING 100.00 8/18/2008 COMMITTEE AGENDA REVIEW 100.00 8/19/2008 ENGINEERING,OPERATION & WATER RESOURCE 100.00 COMMITTEE MEETING 8/22/2008 AD HOC -GM PERFORMANCE REVIEW COMMITTEE 100.00 9/3/2008 REGULAR BOARD OF DIRECTORS MEETING 100.00 9/4/2008 SEMINAR -SPECIAL DISTRICT &LOCAL 100.00 GOVERNMENT INSTITUTE 9/5/2008 SEMINAR -SPECIAL DISTRICT &LOCAL 100.00 GOVERNMENT TNSTTTLJTE 9/6/2008 SEMINAR -SPECIAL DISTRICT &LOCAL 100.00 GOVERNMENT INSTITUTE 9/17/2008 ENGINEERING,OPERATION & WATER RESOURCE 100.00 COMMITTEE MEETING 9/18/2008 SPECIAL BOARD OF DIRECTORS MEETING 100.00 June 09FINALlGary C Page 8 of Pages 22 Printed Date: 8/26/200911 :23 AM OTAY WATER DISTRICT SUMMARY -BOARD OF DIRECTORS EXPENSES FOR THE PERIOD JULY 1,2008 THROUGH JUNE 30,2009 DIRECTOR'S NAME:CROUCHER,GARY ~ATTACHMENT F SECTION F LEGAL AND LEGISLATIVE COMMITTEE MEETING 100.00 11/3/2008 ENGINEERING,OPERATION &WATER RESOURCE 100.00 COMMITTEE MEETING 11/13/2008 REGULAR BOARD OF DIRECTORS MEETING 100.00 11/20/2008 ENGINEERING,OPERATION &WATER RESOURCE 100.00 COMMITTEE MEETING 12/1/2008 LEGAL AND LEGISLATIVE COMMITTEE MEETING 100.00 12/8/2008 BOARD AGENDA REVIEW 100.00 12/9/2008 CSDA BOARD MEETING 100.00 12/10/2008 MEETING WITH MAYOR SANDERS 100.00 12/12/2008 LEGAL AND LEGISLATIVE COMMITTEE MEETING 100.00 12/15/2008 REGULAR BOARD OF DIRECTORS MEETING 100.00 11/4/2008 BOARD AGENDA REVIEW 100.00 2/4/2009 REGULAR BOARD OF DIRECTORS MEETING 100.00 2/11/2009 WATER CONSERVATION JPIA MONTHLY MEETING 100.00 2/19/2009 CSDA QUARTERLY MEETING 100.00 1/23/2009 FINANCE AND ADMINISTRATIVE COMMITTEE 100.00 MEETING 1/26/2009 ENGINEERING,OPERATION &WATER RESOURCE 100.00 COMMITTEE MEETING 2/3/2009 CSDA BOARD MEETING 100.00 3/4/2009 REGULAR BOARD OF DIRECTORS MEETING 100.00 3/10/2009 TOUR CIP PROJECT 850-4 RESERVOIR 100.00 3/12/2009 ENGINEERING,OPERATION &WATER RESOURCE 100.00 COMMITTEE MEETING June 09FINALlGary C Page 9 of Pages 22 Printed Date: 8/26/200911 :23 AM OTAY WATER DISTRICT SUMMARY -BOARD OF DIRECTORS EXPENSES FOR THE PERIOD JULY 1,2008 THROUGH JUNE 30,2009 DIRECTOR'S NAME:CROUCHER,GARY ATTACHMENT F SECTION F SPECIAL DISTRICTS ASSOCIATION MEETING 100.00 1/17/2009 REGULAR BOARD OF DIRECTORS MEETING 100.00 2/20/2009 ENGINEERING,OPERATION &WATER RESOURCE 100.00 COMMITTEE MEETING 2/23/2009 ACWA LEGISLATIVE WORKSHOP 100.00 2/24/2009 ACWA LEGISLATIVE WORKSHOP 100.00 2/25/2009 ACWA LEGISLATIVE WORKSHOP 100.00 2/27/2009 JAMUL CHAMBER OF COMMERCE MEETING 100.00 3/11/2009 WATER REUSE MEETING AT OTAY WATER 100.00 DISTRICT 4/1/2009 REGULAR BOARD OF DIRECTORS MEETING 100.00 4/22/2009 ENGINEERING,OPERATION &WATER RESOURCE 100.00 COMMITTEE MEETING 4/28/2009 OTAY BUDGET WORKSHOP -ANNUAL BUDGET FY 100.00I 09-10 5/13/2009 REGULAR BOARD OF DIRECTORS MEETING 100.00 5/26/2009 ENGINEERING,OPERATION &WATER RESOURCE 100.00 COMMITTEE MEETING 6/1/2009 AD HOC COMMITTEE MEETING -DISCUSSION 100.00 FENTON 6/3/2009 REGULAR BOARD OF DIRECTORS MEETING 100.00 5/12/2009 AGENDA REVIEW WITH GM AND COUNCIL 100.00 5/18/2009 DROUGHT &RATES COMMITTEE MEETING 100.00 6/12/2009 ENGINEERING,OPERATION &WATER RESOURCE 100.00 COMMITTEE MEETING 6/19/2009 SPECIAL DISTRICTS ADVISORY COMMITTEE TO 100.00 LAFCO June 09FINAL/Gary C Page 10 ofPages 22 Printed Date: 8/26/200911 :23 AM OTAY WATER DISTRICT SUMMARY -BOARD OF DIRECTORS EXPENSES FOR THE PERIOD JULY 1,2008 THROUGH JUNE 30,2009 DIRECTOR'S NAME:CROUCHER,GARY ATTACHMENT F SECTION F 735.00REGISTRATIONFEE-SPECIAL DISTRICT AND LOCAL GOVERNMENT INSTITUTE SEPT.4-6,2008 6/30/2006 AGENDA REVIEW WITH GM AND COUNCIL 100.00 4/20/2009 AGENDA REVIEW WITH GM AND COUNCIL 100.00 5/28/2009 BOARD COMMITIEE ISSUES 100.00 5/29/2009 AGENDA REVIEW WITH GM AND COUNCIL 100.00 9/5/2008 9/31/2008 2/23/2009 2/24/2009 6/30/2009 MEAL -PER DIEM REGISTRATION FEE -ACWA LEGISLATIVE WORKSHOP MEAL -PER DIEM SAN DIEGO EAST COUNTY -GOLF TOURNAMENT REGISTRATION 61.00 565.00 61.00 90.00 12/8/2008 2/23/2009 HOTEL -SPECIAL DISTRICT LOCAL GOVERNMENT INSTITUTE FINANCE CONFERENCE FALL CONFERENCE SEPT.3 -6.2008 607.95 2/24/2009 AIRFARE -WASHINGTON ATIENDED ACWA LEGISLATIVE WORKSHOP 361.20 TRANSPORTATION -HOTEL TO CONFERENCE 8.00 June 09FINALlGary C Page 11 of Pages 22 Printed Date: 8/26/200911:23 AM OTAY WATER DISTRICT SUMMARY -BOARD OF DIRECTORS EXPENSES FOR THE PERIOD JULY 1,2008 THROUGH JUNE 30,2009 DIRECTOR'S NAME:CROUCHER,GARY ~ATTACHMENT F SECTION F 2/25/2009 SHUTILE-HOTEL TO BALTIMORE/WASHINGTON AIRPORT 2/28/2009 23.37 2/21/2009 HOTEL -ACWA CONFERENCE FEBRUARY 22,23 & 24.2009 SHUTILE-BALTIMORE/WASHINGTON AIRPORT TO HOTEL 982.41 20.33 June 09FINALIGary C Page 12 of Pages 22 Printed Date: 8/26/200911 :23 AM OTAY WATER DISTRICT SUMMARY -BOARD OF DIRECTORS EXPENSES FOR THE PERIOD JULY 1,2008 THROUGH JUNE 30,2009 DIRECTOR'S NAME:LOPEZ,JOSE ATTACHMENT G SECTION G 9/18/2008 CALIFORNIA SPECIAL DISTRICTS $37.00 11/20/2008 CALIFORNIA SPECIAL DISTRICTS 37.00 2/19/2009 CALIFORNIA SPECIAL DISTRICTS 37.00 5/12/2009 COUNCIL OF WATER UTILITIES 25.00 7/22/2008 ENGINEERING,OPERATION &WATER RESOURCE 100.00 COMMITTEE MEETING 8/4/2008 CITY OF CHULA VISTA INTERAGENCY WATER 100.00 TASK FORCE 8/6/2008 REGULAR BOARD OF DIRECTORS MEETING 100.00 8/22/2008 ENGINEERING,OPERATION &WATER RESOURCE 100.00 COMMITTEE MEETING 9/3/2008 REGULAR BOARD OF DIRECTORS MEETING 100.00 9/17/2008 ENGINEERING,OPERATION &WATER RESOURCE 100.00 COMMITTEE MEETING 9/18/2008 SPECIAL BOARD OF DIRECTORS MEETING 100.00 10/9/2008 REGULAR BOARD OF DIRECTORS MEETING 100.00 10/16/2008 DEVELOPERS/BUSINESS MEETING 100.00 10/27/2008 CHULA VISTA WATER AGENCIES TASK FORCE 100.00 MEETING 11/3/2008 ENGINEERING,OPERATION &WATER RESOURCE 100.00 June 09FINALlJose L Page 13 of Pages 22 Printed Date: 8/26/200911 :23 AM OTAY WATER DISTRICT SUMMARY -BOARD OF DIRECTORS EXPENSES FOR THE PERIOD JULY 1,2008 THROUGH JUNE 30,2009 DIRECTOR'S NAME:LOPEZ,JOSE ATTACHMENT G SECTION G REGULAR BOARD OF DIRECTORS MEETING 100.00 11/20/2008 ENGINEERING,OPERATION &WATER RESOURCE 100.00 COMMITTEE MEETING 12/12/2008 ENGINEERING,OPERATION &WATER RESOURCE 100.00 COMMITTEE MEETING 12/15/2008 REGULAR BOARD OF DIRECTORS MEETING 100.00 12/19/2008 MEETING WITH ASSEMBLYWOMAN MARY SALAS 100.00 REGARDING WATER ISSUES 1/7/2009 REGULAR BOARD OF DIRECTORS MEETING 100.00 2/4/2009 REGULAR BOARD OF DIRECTORS MEETING 100.00 2/11/2009 STATE OF THE SD COUNTY ADDRESS 100.00 2/19/2009 FINANCE AND ADMINISTRATIVE ~OMMITTEE 100.00 1/23/2009 FINANCE AND ADMINISTRATIVE COMMITTEE 100.00 2/2/2009 AD HOC -MEETING WITH BOB FILNER 100.00 3/3/2009 MEETING WITH GENERAL MANAGER &BOARD 100.00 PRESIDENT 3/4/2009 REGULAR BOARD OF DIRECTORS MEETING 100.00 3/10/2009 SPECIAL BOARD OF DIRECTORS MEETING 100.00 3/17/2009 5TH WORLD WATER FORUM 100.00 3/26/2009 WEF BINATIONAL DROUGHT SCIENCE 100.00 June 09FINAL/Jose L Page 14 ofPages 22 Printed Date: 8/26/200911:23 AM OTAY WATER DISTRICT SUMMARY -BOARD OF DIRECTORS EXPENSES FOR THE PERIOD JULY 1,2008 THROUGH JUNE 30,2009 DIRECTOR'S NAME:LOPEZ,JOSE ATTACHMENT G SECTION G 3/27/2009 WEF BINATIONAL DROUGHT SCIENCE 100.00 3/30/2009 QUARTERLY CHULA VISTA WATER TASK FORCE 100.00 3/5/2009 FINANCE AND ADMINISTRATIVE COMMITTEE 100.00 3/16/2009 5TH WORLD WATER FORUM 100.00 3/18/2009 !5TH WORLD WATER FORUM 100.00 l4/1/2009 I REGULAR BOARD OF DIRECTORS MEETING 100.00 ~I, 4/28/2009 ISPECIALBOARDOFDIRECTORSMEETING100.00 4/23/2009 !ANNUAL AWARDS CEREMONY -OTAY WATER 100.00 DISTRICT RECIPIENT 5/13/2009 REGULAR BOARD OF DIRECTORS MEETING 100.00 5/21/2009 OTAY BUDGET WORKSHOP -ANNUAL BUDGET FY 100.00 6/3/2009 I REGULAR BOARD OF DIRECTORS MEETING 100.00 6/10/2009 WATER CONSERVATION GARDEN COMMITTEE 100.00 MEETING 6/23/2009 FINANCE AND ADMINISTRATIVE COMMITTEE 100.00 MEETING 6/29/2009 STRAT PLANNING WORKSHOP CUYAMACA 100.00 COLLEGE 5/18/2009 FINANCE AND ADMINISTRATIVE COMMITTEE 100.00 MEETING June 09FINAL/Jose L Page 15 of Pages 22 Printed Date: 8/26/200911 :23 AM OTAY WATER DISTRICT SUMMARY -BOARD OF DIRECTORS EXPENSES FOR THE PERIOD JULY 1,2008 THROUGH JUNE 30,2009 DIRECTOR'S NAME:LOPEZ,JOSE ATTACHMENT G SECTION G 9/18/2008 MEETING -SEPT.18,2008 22.23 11/20/2008 MEETING -NOV.20,2008 22.23 12/19/2008 MEETING -DEC.16,2009 9.36 2/11/2009 MEETING -FEBRUARY 11,2009 13.20 3/31/2009 MEETING -MARCH 26 &27,2009 46.20 4/23/2009 MEETING -APRIL 23,2009 19.80 6/10/2009 MEETING -JUNE 10,2009 13.20 8/6/2008 MEETING -AUGUST 6,2008 11.70 9/3/2008 MEETING -SEPT.3,2008 11.70 10/16/2008 MEETING -OCT.16,2008 11.70 11/20/2008 MEETING -NOV.13 &20,2008 23.40 12/15/2008 MEETING -DEC.15,2008 11.70 1/7/2009 MEETING -JANUARY 7,2009 11.00 2/4/2009 MEETING -FEBRUARY 4,2009 11.00 3/31/2009 MEETING -MARCH 4 &10,2009 22.00 4/1/2009 MEETING -APRIL 01,2009 11.00 5/31/2009 MEETING -MAY 13,2009 11.00 6/3/2009 June 09FINAL/Jose L Page 16 of Pages 22 Printed Date: 8/26/200911 :23 AM OTAY WATER DISTRICT SUMMARY -BOARD OF DIRECTORS EXPENSES FOR THE PERIOD JULY 1,2008 THROUGH JUNE 30,2009 DIRECTOR'S NAME:LOPEZ,JOSE ATTACHMENT G SECTION G 3/26/2009 3/23/2009 REGISTRATION FEE -2009 BINATIONAL DROUGHT SCIENCE CONFERENCE 200.00 659.26 2,112.00HOTEL-MARCH 15 -22,2009 ATTENDED WORLD WATER FORUM REGISTRATION FEE -WORLD WATER FORUM 3/31/2009 3/14/2009 June 09FINALlJose L Page 17 of Pages 22 Printed Date: 8/26/200911 :23 AM OTAY WATER DISTRICT SUMMARY -BOARD OF DIRECTORS EXPENSES FOR THE PERIOD JULY 1,2008 THROUGH JUNE 30,2009 DIRECTOR'S NAME:ROBAK,MARK ATTACHMENT H SECTION H 11/20/08 12/12/08 02/19/09 CSDA BOARD MEETING REGISTRATION FEE -RANCHO SAN DIEGO-JAMUL CALIFORNIA SPECIAL DISTRICTS $37.00 15.00 37.00 07/02/08 REGULAR BOARD OF DIRECTORS MEETING 100.00 07/09/08 WATER CONSERVATION GARDEN COMMITTEE MEETING 100.00 07/21/08 FINANCE AND ADMINISTRATIVE COMMITTEE MEETING 100.00 08/06/08 REGULAR BOARD OF DIRECTORS MEETING 100.00 08/20/08 FINANCE AND ADMINISTRATIVE COMMITTEE MEETING 100.00 08/21/08 WATER CONSERVATION GARDEN COMMITTEE MEETING 100.00 09/03/08 REGULAR BOARD OF DIRECTORS MEETING 100.00 09/10/08 WATER CONSERVATION GARDEN COMMITTEE MEETING 100.00 09/15/08 FINANCE AND ADMINISTRATIVE COMMITTEE MEETING 100.00 09/18/08 SPECIAL BOARD OF DIRECTORS MEETING 100.00 09/19/08 ANNUAL JOINT MEETING WITH BOARD OF DIRECTORS 100.00 FROM HELIX,LAKESIDE,PADRE DAM &SWEETWATER 10/07/08 WATER CONSERVATION GARDEN AUDIT COMMITTEE 100.00 MEETING 10/08/08 WATER CONSERVATION GARDEN COMMITTEE MEETING 100.00 10/09/08 REGULAR BOARD OF DIRECTORS MEETING 100.00 June 09FINALIMark R Page 18 of Pages 22 Printed Date: 8/26/200911 :23 AM OTAY WATER DISTRICT SUMMARY -BOARD OF DIRECTORS EXPENSES FOR THE PERIOD JULY 1,2008 THROUGH JUNE 30,2009 DIRECTOR'S NAME:ROBAK,MARK ATTACHMENT H SECTION H 10/28/08 11/12/08 11/13/08 12/01/08 12/02/08 12/03/08 12/04/08 12/05/08 12/09/08 12/10/08 12/15/08 01/07/09 01/08/09 02/04/09 02/09/09 02/11/09 02/19/09 03/04/09 FINANCE AND ADMINISTRATIVE COMMITTEE MEETING WATER CONSERVATION GARDEN COMMITTEE MEETING REGULAR BOARD OF DIRECTORS MEETING FINANCE AND ADMINISTRATIVE COMMITTEE MEETING ANNUAL LUNCHEON RECOGNIZING NON-PROFIT INNOVATION &EXCELLENCE -ATTENDED WITH GARDEN EXECUTIVE DIRECTOR ASSOCIATION OF CALIFORNIA WATER AGENCIES - LONG BEACH ASSOCIATION OF CALIFORNIA WATER AGENCIES - LONG BEACH ASSOCIATION OF CALIFORNIA WATER AGENCIES - LONG BEACH FINANCE AND ADMINISTRATIVE COMMITTEE MEETING WATER CONSERVATION GARDEN COMMITTEE MEETING REGULAR BOARD OF DIRECTORS MEETING REGULAR BOARD OF DIRECTORS MEETING ECONOMIC TRENDS EVENT-TOWN &COUNTRY CONVENTION CENTER REGULAR BOARD OF DIRECTORS MEETING WATER CONSERVATION GARDEN -COX CONSERVES HEROES EVENT WATER CONSERVATION GARDEN COMMITTEE MEETING CSDA BOARD MEETING REGULAR BOARD OF DIRECTORS MEETING 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 June 09FINALlMark R Page 19 of Pages 22 Printed Date: 8/26/200911 :23 AM OTAY WATER DISTRICT SUMMARY -BOARD OF DIRECTORS EXPENSES FOR THE PERIOD JULY 1,2008 THROUGH JUNE 30,2009 DIRECTOR'S NAME:ROBAK,MARK ATTACHMENT H SECTION H 03/24/09 03/11/09 CALIFORNIA WATER REUSE ASSOCIATION 100.00 03/23/09 03/22/09 03/20/09 4/1/2009 4/21/2009 4/28/2009 4/8/2009 5/13/2009 5/21/2009 6/1/2009 6/3/2009 6/15/2009 5/5/2009 5/14/2009 WATER CONSERVATION GARDEN COMMITTEE MEETING CALIFORNIA WATER REUSE ASSOCIATION CALIFORNIA WATER REUSE ASSOCIATION WATER CONSERVATION GARDEN COMMITTEE MEETING REGULAR BOARD OF DIRECTORS MEETING WATER CONSERVATION GARDEN COMMITTEE MEETING OTAY ANNUAL BOARD WORKSHOP WATER CONSERVATION GARDEN COMMITTEE MEETING REGULAR BOARD OF DIRECTORS MEETING OTAY BUDGET WORKSHOP -ANNUAL BUDGET FY 09-10 ANNUAL WATER SUMMIT DEALING WITH WATER CONSERVATTON REGULAR BOARD OF DIRECTORS MEETING AWWA ACE09 ANNUAL CONFERENCE -SAN DIEGO MEETING WITH STRATEGIC PLANNER LANCE DECKER & EXECUTIVE DIRECTOR WATER CONSERVATION GARDEN COMMITTEE MEETING 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 400.00 100.00 100.00 June 09FINALlMark R 9/31/2008 07/31/08 08/31/08 MEETING -SEPT.6,10,15,18 &19,2008 MEETING -JULY 2,9 &21,2008 MEETING -AUGUST 6,20 &21 2008 Page 20 of Pages 22 21.65 15.21 9.36 Printed Date: 8/26/200911 :23 AM OTAY WATER DISTRICT SUMMARY -BOARD OF DIRECTORS EXPENSES FOR THE PERIOD JULY 1,2008 THROUGH JUNE 30,2009 I'I,I I, 'i DIRECTOR'S NAME:ROBAK,MARK ATTACHMENT H SECTION H 10/31/08 11/30/08 12/31/08 02/28/09 03/31/09 01/31/09 4/30/2009 5/31/2009 6/30/2009 MEETING -OCT.7,8,9 &28,2008 MEETING -NOV.12,13,&20,2008 MEETING -DEC.1,2,3,5,9,10 &15,2008 MEETING -FEBRUARY 4,9,11 &19, 2009 MEETING -MARCH 4,11,20,22,23 &24,2009 MEETING -JANUARY 7 &8,2009 MEETING -APRIL 1,8,21 ,25 &28,2009 MEETING -MAY 5,13,14 &21,2009 MEETING -JUNE 1 3 15,16,17 &18,2009 17.55 23.99 181.35 74.80 34.10 19.25 25.85 24.57 9/31/2008 MEETING -SEPT.3 &15,2008 4.68 07/31/08 MEETING -JULY 4,2008 2.34 08/31/08 MEETING -AUGUST 6 &20,2008 4.68 10/31/08 MEETING -OCT.9 &28,2008 4.68 11/13/08 MEETING -NOV.13,2008 2.34 12/31/08 MEETING -DEC.1,9,&15,2008 7.02 1/7/2009 MEETING -JANUARY 7,2009 2.20 02/04/09 MEETING -FEBRUARY 4,2009 2.20 03/31/09 MEETING -MARCH 4,2009 2.20 June 09FINALlMark R Page 21 of Pages 22 Printed Date: 8/26/200911 :23 AM OTAY WATER DISTRICT SUMMARY -BOARD OF DIRECTORS EXPENSES FOR THE PERIOD JULY 1,2008 THROUGH JUNE 30,2009 DIRECTOR'S NAME:ROBAK,MARK ATTACHMENT H SECTION H 4/1/2009 5/31/2009 6/3/2009 MEETING -APRIL 1,2009 MEETING -MAY 13 &21,2009 2.20 4.68 09/26/08 RANCHO SAN DIEGO-JAMUL MEETING 10.00 12/05/08 2008 ACWA FALL CONFERENCE DEC.2-5,2008 628.00 03/23/09 REGISTRATION FEE -WATER REUSE CONFERENCE 400.00 6/30/2009 REGISTRATION AWWA CONFERENCE -JUNE 14-18,850.00 2009 SAN DIEGO EAST COUNTY -GOLF TOURNAMENT 90.00 REGISTRATION 6/5/2009 SAN DIEGO EAST COUNTY -REGISTRATION ON WATER 20.00 CR SIS &HOW IT AFFECTS YOU 6/5/09 12/08/08 3/24/2009 03/22/09 HOTEL -ACWA FALL CONFERENCE LONG BEACH CA ON DEC 3-6,2008 SHUTTLE HOTEL TO AIRPORT AIRPORT PARKING SHUTTLE AIRPORT TO HOTEL AIRFARE -SAN FRANCISCO ATTENDED WATER REUSE CONFERENCE HOTEL -3/22/09-3/24/09 WATER REUSE CONFERENCE2 510.90 20.00 22.00 20.00 155.20 505.90 June 09FINALIMark R Page 22 ofPages 22 Printed Date: 8/26/200911 :23 AM OTAY WATER DISTRICT BOARD OF DIRECTORS PER-DIEM AND MILEAGE CLAIM FORM EXHIBIT B Pay To:Larry Breitfelder Period Covered: Employee Number:7013-----------From:To: ITEM DATE l(t1.0/-,'1. 2. It....' MEETING PURPOSE /ISSUES DISCUSSED MILEAGE HOMEloOWD OWDloHOME MILEAGE OTHER LOCATIONS 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. Total Meeting Per Diem: ($100 per meeting) Date:_ (Director's Signa're).~';o~,.,:,~~~....".,~~-....,..~.~.~.---•.-, milesTotalMileageClaimed: FOR OFFICE USE:TOTAL MILEAGE REIMBURSEMENT:$._ Pay To:Larry Breitfelder OTAY WATER DISTRICT BOARD OF DIRECTORS PER-DIEM AND MILEAGE CLAIM FORM Period Covered: EXHIBIT B Employee Number:7013-----------From: _ . ",.(2To:()._-~()-L/I----- ITEM DATE MEETING PURPOSE /ISSUES DISCUSSED MILEAGE HOME10 OWD OWD'0 HOME MILEAGE OTHER LOCATIONS I (1~,/) I~j......:-6~.--l----~I)':.......';-+----=-D_vv-=..'n_.....:..I~::::::j~.:,--!.f'---)'.L::;,j:!_,__----------+--"-~~-C-i_-+-_ 7. 12. 13. 14. 15. 16. 17. 18. Total Meeting Per Diem: ($100 per meeting) Total Mileage Claimed:miles FOR OFFICE USE:TOTAL MILEAGE REIMBURSEMENT:$_ Pay To:Larry Breitfelder OTAY WATER DISTRICT BOARD OF DIRECTORS PER-DIEM AND MILEAGE CLAIM FORM Period Covered: EXHIBIT B Employee Number:7013----------From:b-(-0 9 To: ITEM DATE MEETING PURPOSE /ISSUES MILEAGE MILEAGE DISCUSSED HOMEloOWD OTHER OWD10 HOME LOCATIONS ~~./--~Ow{)JJ~()':?.? 2.(_~'1 \IV\.~.1 ~.. v 3.-~~)2.-CW\ti')~tL-Vev{..tr VI'S (OYhY'Ylt".f1;e'--Jt1~5 D )../..... 4. 5. 6. 7. 8. 9. 10. 11. 12. 13.I 14.I 15. 16. 17. 18. $""\.-v?".;?./Total Meeting Per Diem:d:::.~ ($100 per meeting) I Total Mileage Claimed:miles f+I3 0 0 0 r I J?;;~o 0 .2-1 0 /.b dUJ /V / OTAYWATER DISTRICT BOARD OF DIRECTORS PER-DIEM AND MILEAGE CLAIM FORM EXIDBITB Pay To:Gary Croucher Period Covered: Employee Number:7011-----------From: ITEM DATE MEETING PURPOSE /ISSUES MILEAGE MILEAGE DISCUSSED HOME to OWD OTHER OWDtoHOME LOCATIONS I '{I t;;t~f.~;'t~''\?t;.(;,"-:>\\}\\CiiA',.A.0,1 t ),:l 1,)".•(;"..,_.6'\.tU:~{L~) tI t,,\z:\";l)D ~'), 2 L{,"10 (\(\1<..-\.(e..v 'il:lJ.)t•• j ,.~,-,.\'{-1'-'f ~.,1~~}J f.,.J ~...l~CO"\'it'f 'C,v'~.:'.YU·\t,tJ~~\\"0;t((.~:;f.'.(':'\-1 ·:~t "_;,I':;t\l.f .....',."V ~_?,1'';"'~'"_•0 v \(·lB..'':;'),\""<~7 ,I't\ . \j 4 ~:;tX':1\r)'\:~<-;,O \,VC)"\~'<\I-(>.f..t-V ,.'---.)\\.;r /, 5 6 7 8 9 10 11 12 13 14 15 16 17 18 AI~~~·ltOJ1?j.1t- ~{t 0 (Dh-eh-or's Signature) Date:~.Ib i)~ miles HfA "+')-.'1 n ri.,.v~ Total Mileage Claimed: Total Meeting Per Diem: ($100 per meeting) !lI~7;k-GM Receipt:_....L£-.y-.y__(J_rfV_~-'--_ Y09 •..,fUN 17 fiH 'i:l=i?'FaR OFFICE USE:TOTAL MILEAGE REIMBURSEMENT:$1~~-- fltJJ 000 /6::3 000·2-/0 I -S.;2.j/0/ OTAY WATER DISTRICT BOARD OF DIRECTORS PER-DIEM AND MILEAGE CLAIM FORM EXHIBITB Pay To:Gary Croucher Period Covered: Employee Number:7011 From: ITEM DATE MEETING PURPOSE /ISSUES DISCUSSED MILEAGE HOME 10 OWD OWD10HOME MILEAGE OTHER LOCATIONS J 1 I 2 /3 /4 ~. /..,.,.- p ') I ~lr (:I...J 8 9 10 11 12 13 14 15 16 17 18 . Total Meeting Per Diem: ($100 per meeting) miles (p 0 I J "y Cl Total Mileage Claimed:j r. (-7/:1)10;1 ()\>.~..~..__.C)u/~m _.'-1-1---'.\__....:::'.:.",,,-----....------'!_~.vI .',(Director's Signii"fUfe)Ifl" GM Receipt:J.~;:,.,-"..-.,..;;==~(--------D:;e:~. 1<..•t>,J.~~_. FOR OFFICE USE:TOTAL MILEAGE REIMBURSEMENT:$,_ OTAY WATER DISTRICT BOARD OF DIRECTORS PER-DIEM AND MILEAGE CLAIM FORM EXHIBIT B Pay To:Gary Croucher Period Covered: Employee Number:7011~----------- From:06/01109 To:06/30/09 ITEM DATE MEETING PURPOSE /ISSUES MILEAGE MILEAGE DISCUSSED HOME10 OWD OTHER OWD'oHOME LOCATIONS 06/0.1 Committee Ad Hoc Fenton 1 2 06/03 Board Regular Board Meeting j 3 06/12 Committee Engineering and Operations Committee (4 06/19 CSDA Special Districts Advisory Committee to LAFCO I 5 6/30 GM Agenda review with GM and Council / $500 Total Meeting Per Diem: ($100 per meeting) Date:8·7·Ztp? milesoTotalMileageClaimed: S C<..l fend Rue.pr IffIfJ....ht-- GM Appl<mrl:~_ FOR OFFICE USE:TOTAL MILEAGE REIMBURSEMENT:$_ "0~j AUG 1i AN 7()~j Pay To:Jose Lopez OTAY WATER DISTRICT BOARD OF DIRECTORS PER-DIEM AND MILEAGE CLAIM FORM Period Covered: Employee Number:7010--,------------From:04/01109 To:04130/09 ITEM DATE MEETING PURPOSE /ISSUES MILEAGE MILEAGE DISCUSSED HOMEIoOWD 01HER OWDIoHOME LOCATIONS 1.04/01 own Regular Board Meetinll.20 2.04/23 CMAA Otay Water District receipent ofannual awards 'b 3.04/28 own Special Board Meeting ° 4. 5. 6. 7. 8. 9. 10. 11. 12., 13. 14. 15. t6. 17: 18. Total Meeting Per Diem:--'-S""-30-'-0'---_ (S100 per meeting) milesTotalMileageClaimed: GM Reciept:_ FOR OFFICE USE:TOTAL MILEAGE REIMBURSEMENT:$,_ Pay To:Jose Lopez ·"b 'T'L.J LJ (...).:.t-I V /.?e..L-Q I C)I I .a.~00 t:J.-"71 (;)I·.§;l-/I (;),.....-,;.,.V'1 OTAY WATERDISTRICT BOARD OF DIRECTORS PER-DIEM AND MILEAGE CLAIM FORM Period Covered: -.......:10l/·(;.)u //.00 EXHIBITB Employee Numbel':7010-----------Fl'om:05/01/09 To:05/31109 ITEM DATE MEETING PURPOSE 1 ISSUES DISCUSSED MILEAGE HOMEtoOWD OWDtoHOME MILEAGE OTHER LOCATIONS .;1. v'z: V 3. 4. 5. 6. 7. 05/13/09 own 05/18/09 own 05/21109 OWD Board Meeting FinancelAdmin Committee Meeting OWD Budget Workshop u·* 20 o o io. Ii: 14] i5, 16; i',j)·uu:~ - J J •~JLH~/------f-----t------l Total Meeting Pel'Diem:$300--'------($100 per meeting) Total Mileage Claimed:20 miles------ FOR OFFICE USE:TOTAL MILEAGE REIMBURSEMENT:$._ Pay To:Jose Lopez It22JfOOO~Z--It..t>/-5~t'/D / I J0 L!OO()-"2-10/.6-;:L11 001- OTAY WATER DISTRICT BOARD OF DIRECTORS PER-DIEM AND MILEAGE CLAIM FORM Period Covered: ~O?J_OO ea ~-:;?-() EXHffiITB Employee Number:7010-----------F,'om:06/01109 To:06/30/09 Total Meeting Pe,-Diem:$300------($100 per meeting) ITEM DATE MEETING PURPOSE /ISSUES MILEAGE MILEAGE DISCUSSED HOMEtoOWD OTIiER OWDtoHOME LOCATIONS .;1.06/03/09 own Board Meeting 20 .;2.06/10/09 WCG Water Conservation Garden Monthlv meeting ';2("e2~7 /-3.06/23/09 own Finance/Admin Committee Meeting 0 J- V 1-v 4.06/29/09 WCG Strat Planning Workshop Cuvamaca College 0 5_ 6_ 7_ ~; 9, 1'0.-- iii. ~~~. ~$;.,._. ;i~; ~5; OC;6.-- in, ~;8, p-v.-S ·CMcr ..L "1.-'2-1"":>'j ) /Total Milea!!e Claimed::ur-if,miles /P ~./ =---~-J'/(~rY.\ Y~L-\f ~G'\..-C __....~Jl-;r.w.-.~7''"7{1\/U t1 )tDirectol"s Signatul'e) GM Reciept:_+~_f1'_'Date:_'7_-_/O_'_L_OO_J _ 7 FOR OFFICE USE:TOTAL MILEAGE REIMBURSEMENT:$.~__~~= f09 .JUl14 P!1 1:04 -(j:?-~Y/[)/ 9~//l'"~ OTAY WATER DISTRICT BOARD OF DIRECTORS PER-DIEM AND MILEAGE CLAIM FORM 1-Lo c)·{)O Pay To:Mark Robak Period Covered: Employee Number:_7.:...;0:..:;1'-"40.;;.4;;..:0..;.9 _ 3217 Fair Oaks Lane,SpringValley,CA 91978 From:4-1-09 FOROFFICE USE:TOTAL MILEAGE REIMBURSEMENT:$_ 6\ ($100 per meetmg) Total Mileage Claimed:-=-51,,--_ G~~;~Jg!!D I ITEM DATE MEETING PURPOSE /ISSUES MILEAGE MILEAGE DISCUSSED HOME,oOWO OTHER 011'0'0 HOME LOCATIONS X I 4-1 Monthly Otay Board Meeting General District Business 4 6 \/ I "-2 4-8 Water Conservation Garden Monthly Meeting I General Business 0 9 (See Exhibit A -Agenda) J/ 1\3 4-21 Water Conservation Garden Budget Meeting Ad-Hoc Committee 0 9 4 4-25 Water Conservation Garden Spring Garden Festival-10th Anniversary 0 0 -No Charge ) " 5 4-28 Otay Annual Board Workshop BudgetlCIP/Board/Legislative Issues 0 23 0-*:'A V c:t,9-{i'.I J}Jllt'!t II )( 'I()U·UJ.:.~ (7UdoUO*.\ '1-'1 0-*v0.~(1\\t,."Total Meeting Per Diem:$400 O·:J:':i=/4 47 Pay To:Mark Robak OTAY WATER DISTRICT BOARD OF DIRECTORS PER-DIEM AND MILEAGE CLAIM FORM Period Covered: Employee Number:_..7.;.;0;.;;1'""40..;;.;5:..;:0..;;.,9 _ 3217 Fair Oaks Lane,Spring Valley,CA 91978 From:.;.;5;;...-.:;.1•...;;.0=-9__To:5-31.09 ITEM DATE MEETING PURPOSE I ISSUES MILEAGE MILEAGE DISCUSSED HOME'oOWD OTHER OWD '0 HOME LOCATIONS 1 5-1 East County Chamber First Prosperity Month Kick-off-No Charge 0 0 Friday Breakfast II 2 5-5 Water Conservation Garden Meeting &Lunch with Strategic Planner 0 12 Lance Decker &Executive Director 3 5-13 Water ReUse Association Annual Regulators Meeting -Rueben H.0 9 Monthly Meeting Fleet Science Center-No Charge v1I 4 5.13 Monthly Otay Board Meeting General District Business 4 6 /~5 5·14 Water Conservation Garden Monthly Meeting I General Business 0 9 (See Exhibit A -Agenda) 6 5-15 Water Agency Standards Golf Benefit Tournament for local Water 0 0 Tournament-Singing Hills Brigades Chapter at SDSU -No Charge 7 5-16 Water Conservation Garden Annual California Friendly Landscape 0 0 Contest Winners &Meadow Exhibit Grand Opening-No Chafl~e 8 5-16 Cuyamaca College Annual Annual Fundraising event for College 0 0 Scholarship Event Foundation -No Charge / v'9 5-21 Otay Budget Workshop Discussion ofAnnual Budget FY 09-10 4 6 Total Meeting Per Diem:$400 8 42 miles ($100 per meetmg) Total Mileage Claimed:~50,,--_ ::~~.tj·/'iMr----tv~--"--------- (Director'sSignature) Date:_~~.JO,--_-'~_~__ f{i--J'..~~,UL FOR OFFICE USE:TOTAL MILEAGE REIMBURSEMENT:$,_ OTAY WATER DISTRICT BOARD OF DIRECTORS PER-DIEM AND MILEAGE CLAIM FORM Pay To:Mark Robak Period Covered: Employee Number:_7;..:0:..:;1...:.40:;.;6:..:;0.;;.9 _ 3217 Fair Oaks Lane,Spring Valley,CA 91978 From:_6~-.;;;..1--,-09,--__To:6-30-09 ITEM DATE MEETING PURPOSE /ISSUES MILEAGE MILEAGE DISCUSSED HOME 10 OWD OTHER OWDloHOME LOCATIONS 1 6-'1 Water Conservation Summit Annual water summit dealing with water 0 12 at Cuyamaca College conservation (See Exhibit A -Agenda) 2 6-3 Monthly Otay Board Meeting General District Business 4 6 3 6-5 San Diego East County Discussion ofwater conservation 0 0 Chamber Breakfast Meeting measures -No Charge /4 6c15 AWWA ACE09 Annual Education and exhibition dealing with 0 24 Conference -San Diego water matters -(See Exhibit 8 -Agenda) /5 6~16 AWWA ACE09 Annual Education and exhibition dealing with 0 24 Conference -San Diego water matters j 6 6~17 AWWA ACE09 Annual Education and exhibition dealing with 0 24 Conference -San Diego water matters j 7 6-18 AWWA ACE09 Annual Education and exhibition dealing with 0 24 Conference -San Diego water matters I Total Meeting Per Diem:$600 4 114 / j ($100 per meeting) Total Mileage Claimed:--=-1;..;18::....-_ leA lPrGM~I/WA-- miles (Director's Signature) Date:_/~.'2-.::.::£:;..•....;L;;..e>C!.....;J:::;,..-._ FOR OFFICE USE:TOTAL MILEAGE REIMBURSEMENT:$,_ AGENDA ITEM 8 STAFF REPORT DIV.NO·1,2 and 3 September 2,2009 R2094- 001101 MEETING DATE: PROJECTI SUBPROJECT: Regular Board ~ David Charles J{~'b~~ Public Services Manager Rod posad~~o~ Chief,Engineering Manny Magana~~ Assistant General ~nager,Engineering and Operations SUBMITTED BY: APPROVED BY: (Asst.GM): APPROVED BY: (Chief) TYPE MEETING: SUBJECT:Adopt Resolution No.4145 -District Administration of Recycled Water Retrofit Program GENERAL MANAGER'S RECOMMENDATION: That the Otay Water District (District)Board of Directors (Board) adopt Resolution No.4145,for the Board of Directors Policy No.52 for the District Administration of Recycled Water Retrofit Program. COMMITTEE ACTION: Please see Attachment A. PURPOSE: To adopt Resolution No.4145 (see Attachment B)by the Board to adopt Board of Directors Policy No.52 (see Attachment C)to implement a methodology for the District Administration of Recycled Water Retrofit Program. ANALYSIS: As part of the Fiscal Year 2010 Capital Improvement Program (CIP),a project entitled Potable Irrigation Meters to Recycled Water Conversions was developed (i e.,CIP Project Number R2094).By converting relatively high use potable irrigation accounts to use recycled water,conservatively 300 acre-feet of potable water a year is expected to be saved. Staff has identified a number of multi-family dwellings and educational institutions located in the central area of the District that are irrigating their internal open spaces and landscapes with potable water (see Exhibit A).As the current water supply issues in the region become more severe,the District is actively looking at ways to conserve potable water.Using recycled water to irrigate landscaping is the appropriate choice for the District and the ratepayers.In addition,Section 26 of the District's Code of Ordinances states,"It is the policy of the District that recycled water shall be used within the jurisdiction wherever its use is financially and technically feasible,and consistent with legal requirements,preservation of public health,safety and welfare,and the environment." Staff has recently been in contact with multiple agencies in Southern California including the City of San Diego,Irvine Ranch Municipal Water District,Inland Empire Utility District,Eastern Municipal Water District and San Dieguito Water District.All of these agencies have sponsored recycled water retrofit programs.The methodology of reimbursement varies greatly between agencies.Staff proposes adopting Board of Directors Policy No.52 to provide guidelines for the operation of this program.Staff will develop the program either using in-house personnel or by hiring a consultant for design of new pipelines extensions and/or project administration. Staff has formulated a grant program to assist users with the cost of retrofitting existing potable irrigation systems to recycled irrigation systems.As proposed,the District will cover 50%of the conversion costs and the other party will cover the remaining 50%. Converting to recycled water provides benefits to the end user and to the District.As an example,the end user will save 15%off his/her potable water bill,and will not be required to p~y associated sewer fees.An added benefit to ratepayers who participate in the conversion program,is that they are exempted from restricted watering conditions if the current drought level increases.The benefit to the District and its ratepayers is the decrease in potable water use by maximizing the use of recycled water.Furthermore,the District is evaluating the viability of banking the water savings towards the offset program. Staff will open the grant application period for a limited time to solicit qualified applicants into the program.Any multi-family dwelling and/or educational institute within the District and the City of Chula Vista will be eligible to apply.The District will market this program by mailing letters and applications to Homeowners Associations,property management firms,and school districts owning properties that could conceivably be served by recycled water.The application and associated materials will also be available on the District's website. Staff proposes an initial pilot program consisting of the multi- family dwelling projects that front recycled water mains.Recently, an opportunity arose to include the extension of the recycled water main on Otay Lakes Road from Telegraph Canyon Road to East "H"Street 2 for future service of multi-family dwelling,the Southwestern College and the Bonita Vista High School.Staff plans to incorporate this extension as a part of the program The District will cover 100%of the design and construction of this extension.The expectation is to enter into an agreement with the above Homeowners Associations and educational institutions within this year.The pilot program (see Exhibit "A")will be completed within one year.Staff will then present to the Board an evaluation of the pilot program,and if successful,will ask for approval to roll-out the program. FISCAL IMPACT: The total budget for CIP Project No.R2094,Potable Irrigation Meters to Recycled Water Conversions,as part of the approved FY 2010-2015 budget,is $2,000,000,with an expenditure projection of $500,000 in FY 2010 There are no expenditures to-date.It is anticipated that total expenditures,plus outstanding commitments and estimated staff time,will total $2,000,000.Based on a review of the budget,the Project Manager has determined the budget to be sufficient to support the project. Finance has determined that 100%of the funding is available from the Expansion Fund. STRATEGIC GOAL: Adoption of Board of Directors Policy No 52,supports the District's Mission Statement,"To provide the best quality ot water and wastewater service to the customers of the Otay Water District,in a professional,effective,and efficient manner,"and the Otay strategic goal,"in planning for infrastructure and supply to meet current and future potable water demands." LEGAL IMPACT: None. p:\Public-s\RECYCLED WATER OPTIMIZATION\Retrofit Methodology\Staff Report!9-2-09 DC/RP.mlc Attachments:Attachment A Attachment B Exhibit A 3 ATTACHMENT A sUBJECT/PROjECT:!Adopt Resolution No.4145 -District Administration of R2094-001101 i Recycled Water Retrofit Program .............1........ COMMITTEE ACTION: The Engineering,Operations,and Water Resources Committee reviewed this item at a meeting held on August 20,2009 and the following comments were made: •Staff is requesting that the Board adopt Resolution 4145 implementing Policy No.52 for the District Administration of Recycled Water Retrofit Program. •Staff indicated that the goal of the Program is to save approximately 300 acre-feet of potable water annually by converting potable irrigation accounts to use recycled water. •Staff identified a pilot program consisting of three multi-family dwelling projects that are ready to be converted and the extension of the recycled pipeline on Otay Lakes Road. •Staff indicated that the District plans to meet with representatives from Southwestern College,Bonita Vista High School,and Homeowners Associations to discuss their participation in the District's proposed retrofit program. •The Committee inquired about the funding source for the Recycled Water Retrofit Program.Staff indicated that the Program is budgeted as part of the Fiscal Year 2010 Capital Improvement Program,which would fund a project entitled Potable Irrigation Meters to Recycled Water Conversions (CIP Project Number R2094)in the amount of $500,000 for a total amount of $2 million for Fiscal Years 2010-2012.The objective of the program is to optimize the use of recycled water and to reduce the use of potable water by assisting Homeowners Associations' with grants to accomplish the conversion. •The Committee inquirea with regard to Exhibit A that the cost indicated for the Homeowners Associations participating in the pilot project is $145,000 and did not identify the costs projected for the Otay Lakes Recycled Water Main Extension.However,staff is requesting $500,000 for the retrofit program.The Committee requested that staff identify goals and approximate costs for the program.Attached is the revised Exhibit A in response to the Committee's request. It is projected that this pilot project would cost approximately $360,000,and would take a year for completion and evaluation of its success. •Staff is requesting that the Board approve the pilot project for the Recycled Water Retrofit Program and Policy No.52 for the administration program. •In 3-6 months after the implementation of the pilot program,the Committee requested that staff present the actual costs and savings from the program. •The Committee inquired about the potential benefits for rate-payers.Staff indicated that conversion of potable irrigation systems to recycled irrigation systems would take approximately 15%off the bills of ,rate-payers,plus they would not have to pay associated sewer fees.In addition,rate-payers would be exempted from restricted watering conditions if the drought level increases. Staff also stated that the grants will assist rate-payers with the cost of retrofitting existing potable irrigation systems to recycled irrigation systems.The District will cover 50%of the cost and the remaining 50%will be covered by the other party. Upon completion of the discussion,the Committee supported presentation to the full Board as a action item. ATTACHMENTS RESOLUTION NO.4145 A RESOLUTION OF THE BOARD OF DIRECTORS OF OTAY WATER DISTRICT IMPLEMENTING BOARD OF DIRECTORS POLICY NO.52 t DISTRICT ADMINISTRATION OF RECYCLED WATER RETROFIT PROGRAM WHEREAS t Otay Water Districtt a public agency duly organized and existing under and by virtue of the laws of the State of California t has determined that it is in the best interest and to the advantage of the District and its ratepayers to implement a policy for the administration of a Recycled Water Retrofit Program;and WHEREAS t the current water supply issues in the region have become more severe and the District is actively seeking ways to conserve potable water;and WHEREAS t a number of multi-family dwellings and educational institutions located in the central area of the District are irrigating their internal open spaces and I landscapes with potable water;and WHEREAS t Section 26 of the Districtts Code of Ordinances states t "It is the policy of the District that recycled water shall be used within the jurisdiction wherever its use is financially and technically feasible t and consistent with the legal requirements t preservation of public healtht safety and welfare t and the environment";and WHEREAS t utilizing recycled water to irrigate landscaping is the appropriate choice for the District and its ratepayers;and WHEREAS t the Board wishes to include the policy within the Districtts Code of Ordinances; NOW,THEREFORE,BE IT RESOLVED by the Board of Directors of the Otay Water District that the attached "District Administration of Recycled Water Retrofit Program"shall be designated "Policy 52"within the District's Code of Ordinances;and BE IT FURTHER RESOLVED THAT the policy shall become effective immediately upon adoption. PASSED,APPROVED AND ADOPTED by the Board of Directors of Otay Water District at a regular meeting held this 2nd day of September,2009. Ayes: Noes: Abstain: Absent: President I ATTEST: District Secretary IttII ATTACHMENT C OTAY WATER DISTRICT BOARD OF DIRECTORS POLICY Subject Policy Date Date Number Adopted Revised DISTRICT ADMINISTRATION OF RECYCLED WATER 52 9/2/09 RETROFIT PROGRAM PURPOSE This policy establishes guidelines for how the District will administer The Recycled Water Retrofit Program.It also describes when and how the District will reimburse the participants in the cost of such facilities. BACKGROUND Policy 52 establishes guidelines on the administration of the Recycled Water Retrofit Program.The District,in an effort to conserve potable water and encourage the use of recycled water where practical, will assist qualified applicants in the form of a grant. POLICY A.For projects accepted into the Recycled Water Retrofit Program, the District may reimburse the applicant for construction and design costs if the project meets the following guidelines: 1.The project shall be in an area with an exist~ng recycled water main or where an installation of an extension is economically feasible to the District. 2.The interested party submits and the General Manager or designee approves the application for participation in the program. 3.The applicant shall enter into an Agreement with the District for Retrofit of Existing Irrigation Systems. 4.The applicant obtains three (3)bids from qualified contractors and provides copies of the bids to the District.The applicant is responsible for selecting the lowest responsive responsible bidder.The applicant will be reimbursed for the recycled water retrofit portions of the project based on the unit prices submitted with the lowest responsive responsible bid. 5.Design and engineering costs are covered by the applicant,and plan checking and inspection costs are covered by the District. 6.The reimbursement amount will be 50 percent of on-site construction costs of the conversion,as approved by the District. OTAY WATER DISTRICT BOARD OF DIRECTORS POLICY Subject Policy Date Date Number Adopted Revised DISTRICT ADMINISTRATION OF RECYCLED WATER 52 9/2/09 RETROFIT PROGRAM 7.Funds for reimbursement shall be carried as a CIP project until the reimbursement is made. 8.All reimbursement agreements will require approval by the Board. A Staff Report will be prepared and reviewed with the Finance Department prior to presentation to the Board for approval. 9.This reimbursement agreement terminates upon acceptance of the General Manager.The reimbursement agreement may be terminated prior to acceptance by the General Manager upon a determination that the applicant has failed to comply with its obligations under the reimbursement agreement 10.If the applicant defaults,and the District terminates the agreement,the applicant will be required to reimburse the District any and all costs incurred by the District up to the date of termination,and the District will no longer have an obligation under the agreement. Page 2 <:>f 2 EXHIBIT A (Revised) PROPOSED RECYCLED CONVERSION PROJECTS PILOT PROGRAM FY2010 FY2011 PHASE I (FY2010)Pilot Projects Projects that front existing Recycled Water Mains: Potable Water Consumption Potential for Recycled Water V,(oj~Ctf!.Iame 2008 in Acre-Feet Consumption in Acre-Feet Total Cost ofConversion Agave &Seguaro 72.91 27.74 $40,000 Tapestry &Mosaic 5.99 2.34 $60,000 Belleza 64.71 64.71 $45,000 Sub-total:143.61 94.79 $145,000 Main Recycled Water Extensions: Otay Lakes Pipeline Extension N/A N/A $215,000 (1,300 L.F.) PHASE I TOTAL:143.61 94.79 $360,000 Potential PHASE II Projects (FY2011) Potable Water Consumption Potential for Recycled Water Project Name 2008 inAcre-Feet Consumption in Acre-Feet Bonita Vista HS 49.43 22.14 Southwestern Colleae 31.97 11.29 Apache Dr Condos 56.36 56.36 Otay Lakes Pipeline Extension (Phase 2 &3)*N/A N/A PHASE II TOTAL.137.76 89.79 *Otay Lakes Pipeline Extension (Phase 2 &3):2,700 L.F.-Cost $435,000 P:IPublic-sIRECYCLED WATER OPTIMIZATIONIBoard Presentation Spreadsheet.xls STAFF REPORT AGENDA ITEM 9 TYPE MEETING:Regular Board Meeting SUBMITTED BY:Mark Watton, General Manager MEETING DATE: W.O.lG.F.NO: September 2,2009 DIV.NO. SUBJECT:Board of Directors 2009 Calendar of Meetings GENERAL MANAGER'S RECOMMENDATION: At the request of the Board,the attached Board of Director's meeting calendar for 2009 is being presented for discussion. PURPOSE: This staff report is being presented to provide the Board the opportunity to review the 2009 Board of Director's meeting calendars and amend the schedules as needed. COMMITTEE ACTION: N/A ANALYSIS: The Board requested that this item be presented at each meeting so they may have an opportunity to review the Board meeting calendar schedule and amend it as needed. STRATEGIC GOAL: N/A FISCAL IMPACT: None. LEGAL IMPACT: None. Attachments:Calendar of Meetings for 2009 G:IUscrDataIDistSeclWINWORDISTAFRPTSIBoard Meeting Calendar9-2-09.doc Regular Board Meetings: January 7,2009 February 4,2009 March 4,2009 April 1,2009 May 13,2009 June 3,2009 July 1,2009 August 5,2009 September 2,2009 October 7,2009 November 4,2009 December 2,2009 Board Workshops: Board ofDirectors,Workshops and Committee Meetings 2009 Special Board or Committee Meetings (3rd Wednesday of Each Month or as Noted) January 21,2009 February 18,2009 March 18,2009 April 22,2009 May 20,2009 June 17,2009 July 22,2009 August 19,2009 September 23,2009 October 21,2009 November 18,2009 December 16,2009 Budget Workshop,May 21,2009 Board Retreat Workshop,April 28,2009 G:\UserData\DistSec\WINWORD\STAFRPTS\Board Meeting Calendar Attach A for 2009 8-5-09.doc Page 1 of 1 AGENDA ITEM 10 STAFF REPORT September 2,2009TYPE MEETING: SUBMITTED BY: SUBJECT: Regular Board Meeting Mark Watton, General Manager General Manager's Report MEETING DATE: W.O./G.F. NO: N/A DIV. NO. N/A GENERAL MANAGER: FLAGSHIP PROJECTS: Update on the design of the 36-Inch Potable Water Pipeline from FCF #14 to Regulatory Site (CIP P2009)for the month of May 2009: •As part of the public outreach,staff held an Open House at the Rancho San Diego Library on July 21st to describe the proj ect to the public.On July 26th staff set up a booth outside St.Peter's Chaldean Catholic Church to provide handouts and information on the proj ect.Both events were well received by the public after their services.Traffic updates have been posted to the project's dedicated website at www.jamachapipeline.com. SACRAMENTO-SAN JOAQUIN BAY DELTA: •There have been two legislative hearings on the Sacramento-San Joaquin Bay Delta and I expect that agreement will not be reached in this legislative session to resolve the Bay Delta issues.Attached is information regarding legislation related to the Bay Delta and current efforts to move this matter forward. ADMINISTRATIVE SERVICES,INFORMATION TECHNOLOGY AND FINANCE: Administrative Services: Human Resources: •Water Utilities Human Resources Committee (WUHRC)-Human Resources staff attended the quarterly WUHRC meeting held at San Diego County Water Authority.This is a group of HR professionals who meet to discuss various topics as requested by the agencies. •New Hires -There were no new hires in the month of August. Safety &Security: •On July 21,2009,the 3Cs Steering Committee considered the District's Letter of Interest to participate in the Regional 3Cs program,a partnership for Fire and Law Enforcement communications and response to disasters.The 3Cs Board will consider the District's Letter of Interest in their October 2009 meeting.Issues related to the District's Letter of Interest will include limited funding for the program and prioritization of funds for public agencies versus private companies.Information related to the Regional 3Cs can be found at www.regiona13Cs.com.Staff will provide updates as the District's Letter of Interest moves through the process. Purchasing and Facilities: •Sale of Property -Escrow successfully closed on July 24, 2008,on the sale of the lots located at the intersection of Paseo del Rey and Telegraph Canyon Road,Chula Vista, to the Canyon Community Church.The sale price was at the appraised $25,000 value. •Purchase Orders -There were 109 purchase orders processed in August 2009 for a total amount of $588,962.49 Water Conservation and School Education: •Water Waste Reporting -As of August 21,there were 40 reports of water waste,either phoned in or reported through the District's website.The attached spreadsheet shows the total number of reports since the program 2 started in April as well as a breakdown of reports by type of water waste. •Water Conservation Incentive Activity -MET staff announced that the rebate programs will start back up on September 21.Residential customers will no longer need a reservation to obtain a rebate. •Water Loss BMP (BMP 1.2)-The California Urban Water Conservation Council (CUWCC)released a proposed revision of the water loss BMP,which include a number of suggested edits made by the District and other member agencies.The proposed revision will be voted upon at the September 16,2009 plenary meeting of the CUWCC. Staff is currently reviewing the language to make sure it can support this revision. •Staff serves on the AWWA California/Nevada Section's Water Conservation Practioner Certification Committee and met this month to write exam questions for the Level 3 Water Conservation Practioner exam,which is designed to be taken by Water Conservation Coordinators.Earlier this year,staff worked to write the Level 2 exam.This certification will eventually be expanded nationwide. •School Education Update -Staff sent out letters to promote the District's school education 'programs and specifically the District funded tours at the Water Conservation Garden to all of the schools within its service area. •Outreach events in August: o On August 9,staff worked both the Chula Vista Lemon Festival and the Center for Sustainable Energy's Sustainability Fair (with the Water Authority).Both events were well attended Information Technology and Strategic Planning: •Tough Book Rollout -IT distributed 31 new Panasonic Tough Book computers to field staff.Immediate feedback was positive.IT staff is in process of conducting in depth training. 3 •Asset Management -IT is developing a presentation for the Board and Senior team on the direction of asset management. •Meter Shop Scanners -IT released a more efficient scanner to the meter shop in August.The units will save several steps and allow the meter shop more control over their data and data gathering activities. •IT and Finance completed this years'Special Assessment filing.Projected revenue is over $300,000 from this process. Finance: •Capacity and Annexation Fee Study -On July 8,2009,an RFP was sent to six consulting firms for a Capacity and Annexation Fee Study.Staff received responses "from FCS Group,COM and PBS&J.A review panel consisting of Joe Beachem,Jim Peasley and Rita Bell independently reviewed the responses and ranked them based on the RFP's criteria.COM and PBS&J were then interviewed over the phone to further rate the proposals.A second meeting with the top candidate,Karyn Keese of PBS&J,took place on August 13.Based on this meeting,which focused on the scope of services,PBS&J reduced their fee from $62,900 to $44,110.As this amount is within the General Manager's authority,the General Manager has approved the contract with PBS&J to conduct Otay's Capacity and Annexation Fee Study.Staff anticipates bringing the results to the Board in January of 2010. •Water Sales -Staff has been closely tracking water sales this fiscal year.A water sales report has been prepared and refined to assist staff in determining the sales on a daily basis.The July month end financial statements show potable and reclaimed sales revenues 10%below budget.Total operating budget revenues are lower than expenses by $110,102.While this is only one month of data,it does reflect the generally cooler weather,the difficult economy,the success of the conservation messages,and the effect that higher prices are having on consumption.Staff expects that the pending rate increase along with the weather,outreach,and economic conditions will continue to affect water sales,and that a mild El Nino may increase the expected rainfall.These many challenges are expected to place ongoing pressure on 4 sales.While the legal settlement from the Jones Co.of approximately $767,000 will certainly be timely,staff is evaluating the potential impact of various levels of sales decline.Among other things,deferral of CIP projects and decreased debt issuance,expense reductions, and the timing and level of rate changes are all being considered.As the year progresses,staff will have a more accurate prediction of sales volume and will be better able to identify options to maintain the District's financial strength. •Bond Refinancing -Working with the financial advisor, staff has identified the opportunity to refinance some of the District's existing debt.The potential savings is approximately $40,000 per year after considering the costs to refinance.All Otay customers paying this debt (customers within 10 27)will see a direct benefit of this refinancing on their property tax bill.10 27 consists of three large communities,Eastlake,Sunbow, and Rancho Del Rey,approximately 9,400 customer accounts.staff is looking to bring authorization to refinance this bond to the Board within the next three months. The financial reporting for July 31,2009 is as follows: •For the one month ended July 31,2009~there are total revenues of $5,976,542 and total expenses of $6,086,644. The expenses exceeded revenues by $110,102.Expenses exceeded revenues as water sales and purchases are less than budgeted due to conservation. The financial reporting for investments for July 31,2009 is as follows: •The market value shown in the Portfolio Summary and in the Investment Portfolio Details as of July 31,2009 total $75,877,810.48 with an average yield to maturity of 1.574%.The total earnings year-to-date is $107,625.51. ENGINEERING AND WATER OPERATIONS: Engineering: •850-4 Reservoir on the existing and roof vent. -Spiess Construction has started the work 850-2 Reservoir which includes a new outlet The perimeter fencing is completed and 5 Spiess has started the installation of the irrigation, landscaping,and solar panels.The reservoir is for increased capacity in the 850 Pressure Zone,as required by the 2002 Water Resource Master Plan.The proj ect completion has been extended to August 2009,due to delays by SDG&E for service to the site along with long lead times for materials.This project is on budget.(P2191) •1296-3 Reservoir -Natgun has completed the construction of the concrete wall panels and they have erected them into place.Construction of the concrete dome roof has begun. This reservoir is for increased capacity in the 1296 Pressure Zone as required by the 2009 Master Plan.This project is on budget and expected to be completed in February 2010.(P2143) •1485-1 Pump Station Replacement SCW Contracting has completed the building footings,the building floor ,and has started the construction of the pipe gallery for the newly enclosed pump station.The existing pump station is exposed to the outside elements and is at the end of its useful life.The new pump station will be enclosed, provide more efficient pumps,and provide for future expansion when demands increase in the 1485 Zone.This project is on budget and expected to be completed in February 2010.(P2172) •Water Resources Master Plan Program Environmental Impact Report (WRMP PEIR)The public review period for the draft WRMP PEIR began on July 20th and will end on September 3rd.The draft document is available for review on the Otay Water website (www.otaywater.gov).At the close of the 45-day review period,responses to any comments on the document will be prepared and,together with any corresponding revisions to the draft PEIR,will constitute the final PEIR.The final PEIR will be considered and acted upon by the Board at the October Board Meeting.(CIP 00210) •South San Diego County Water Supply Strategy The Otay Water District (District),City of Chula Vista (City),and Sweetwater Authority (SWA)have agreed to pursue a cooperative venture to seek federal funding for the South San Diego County Water Supply Strategy (Strategy).The Strategy currently includes three key projects: 1.The Otay River Desalination Facility 6 2.Regional Brine Conveyance Facility 3.Membrane Bioreactor Treatment Facility On July 13th and 14th Rick Alexander of SWA met with the Congressional Delegation and Committee staff in Washington, D.C.The focus of these meetings were on the Strategy and specifically,how to craft legislation and confirm sponsorship by Congressman Filner.Prior to Rick Alexander's departure to Washington D.C.,the District and SWA agreed to share his travel expenses.Staff plans to pay SWA $618.28 representing the District's share of the travel expenses.The trip was deemed productive to promote and advance the Strategy.Staff also plans on developing an agreement (s)between the District,SWA,and the City,when deemed appropriate,that essentially provides for the obligations,requirements,conditions,etc.,of each agency in the best interest of their constituents for enhanced local water supply and brackish/wastewater treatment and disposal. •For the month of July 2009,the District sold 39 meters (51.5 EDUs)generating $337,740 in revenue.Projection for this period was 8 meters (22 EDUs)with budgeted revenue of $134,950.Projected revenue from July 1,2009 through June 30,2010 is $1,619,400. •Approximately 532 linear feet of both CIP and developer proj ect pipeline was installed in July 2009.The Construction Division performed quality control for these pipelines. •Staff reviewed ten (10)potential easement encroachments and will be gathering all the necessary information prior to informing customers of the removal of the encroachment. The following table purchases and change July 1 thru July 31, authority: •summarizes Engineering's Project orders issued I during the period of 2009 that were within Staff signatory 7 Contractor/ Date Action Amount Consultant Project 7-14-09 CO #1 $5,373 Natgun 1296-3 Reservoir (P2143) 7-15-09 Check $20,905.99 Helix Water 36-Inch Pipeline Request District (P2009) RecPL-20-inch,944 7-21-09 Check $1,600 Cable,Pipe &Leak Zone,Wueste Rd - Request Detection Olympic/Otay WTP (R2087) 7-22-09 Check $5,000 Simon Wong 1296-3 Reservoir Request Engineering (P2143) 7-22-09 CO #4 $2,596.12 Spiess Const.850-4 Reservoir (P2191) 7-27-09 CO #1 $7,323 SCW Contracting 1485-1 Pump Station (P2172) Water qperations: •Total number of potable water meters is 47,874 . •The July AF potable purchases is 3,499.3.Below is a chart showing cumulative purchases vs.budget and the allocation.We are 5.2%below budget and 16 2%below the allocation. FY 2010 Potable Water Purchases 45,000.,.------------------------------_ 40,000 -l-----------------------------~~ 35,000 +----------------------------:~"""""--____,;;;;_AIL..._j 30,000 -l---------------------=........~--:::III"""""----_____j i 25,000 +--------------~.......~-___=_..-=------------____iu. l!!u 20,000 +-------------:>~~~=-=----------------------j <C 15,000 1---------:;7/~--------__;:::::======~-----1 ........Allocation 10,000 t-----~7"""'----------------I__Budget I---------l 5,000 +-~~----------------~*~:-:Pu:::.r=-ch=a:::..:se:::::sJ------___j O-l-----,---.------,---.------,---.,.-----r---.,.-----,---.,.----...------i ~r9J ~~"~<:fJ 8 •Recycled water consumption for the month of July is as follows: Total consumption was 564.5 acre-feet or 183,871,864 gallons and the average daily consumption was 5,931,351 gallons per day Total number of recycled water meters is 683. Total recycled water consumption to date for FY 2010 is 564.5 acre-feet . •Wastewater flows for the month of July were as follows: •Total basin flow,gallons per day 1,803,000. •Spring Valley Sanitation District Flow to Metro, gallons per day:598,000. •Total Otay flow,gallons per day:1,204,000. •Flow Processed at the Ralph W.Chapman Water Recycling Facility,gallons per day:563,000. •Flow to Metro from Otay Water District,gallons per day:642,000. For the month of July there were no new wastewater connections;total EDUs is 6,069. General M~ager G:\UserData\DistSec\WINWORD\STAFRPTS\GM Report 9-2-09.doc 9 BMP 1.2 Water Loss Control Proposed Revision 1.2 WATER LOSS CONTROL Attachment A Page lof 3 August 14,2009 The goals of modern water loss control methods include both an increase in water use efficiency in the utility operations and proper economic valuation of water losses to support water loss control activities.In May 2009 the American rdWaterWorksAssociation(AWWA)published the 3 Edition M36 Manual Water Audits and Loss Control Programs.BMP 1.2 will incorporate these new water loss management procedures and apply them in California.Agencies are expected to use the AWWA Free Water Audit Software ("AWWA Software")to complete their standard water audit and water balance. A.Implementation Implementation shall consist of at least the following actions: 1)Standard Water Audit and Water Balance.All agencies shall quantify their current volume of apparent and real water loss.Agencies shall complete the standard water audit and balance using the AWWA Water Loss software to determine their current volume of apparent and real water loss and the cost impact of these losses on utility operations at no less than annual intervals. 2)Validation.Agencies may use up to four years to develop a validated data set for all entries of their water audit and balance.Data validation shall follow the methods suggested by the AWWA Software to improve the accuracy of the quantities for real and apparent losses. 3)Economic Values.For purposes of this BMP,the economic'value of real loss recovery is based upon the agency's avoided cost of water as calculated by the Council's adopted Avoided Cost Model or other agency model consistent with the Council's Avoided Cost Model. 4)Component Analysis.A component analysis is required at least once every four years and is defined as a means to analyze apparent and real losses and their causes by quantity and type.The goal is to identify volumes of water loss, the cause of the water loss and the value of the water loss for each component. The component analysis model then provides information needed to support the economic analysis and selection of intervention tools.An example is the Breaks and Background Estimates Model (BABE)which segregates leakage into three components:background losses,reported leaks and unreported leaks. 5)Interventions.Agencies shall reduce real losses to the extent cost-effective. cdAgenciesareencouragedtorefertotheAWWA's 3 Edition M36 Publication, Water Audits and Loss Control Programs (2009)for specific methods to reduce system losses. 6)Customer Leaks.Agencies shall advise customers whenever it appears possible that leaks exist on the customer's side of the meter. BMP 1.2 Water Loss Control Proposed Revision Page 20f3 August 14,2009 B.Implementation Schedule 1)For agencies signing the MOU prior to December 31,2008,implementation shall commence no later than July 1,2009. a)July 1,2009 through June 30,2010 will be the first year of implementation; b)Agencies shall provide its first full BMP 1.2 report by December 1, 2010 for years 2008-2009 and 2009-2010; 2)Agencies signing the MOU after December 31,2008,implementation shall commence no later than July 1 of the year following the year the agency signed the MOU. a)Agencies shall provide a full BMP 1.2 report for the first reporting period after implementation and for each reporting year thereafter. 3)A benchmark for the performance indicator in terms of water loss standards will be determined after the first 4 years data collected based upon the data reported by agencies.The performance indicator and benchmark;will be voted upon by the Council by year 6 of this revision.Ongoing data collection and data reporting requirements will be established as part of this process. C.Coverage Requirements 1),Agencies to compile the standard water audit and balance annually using the AWWA Software.Beginning in the 2nd year of implementation agencies to test source,import,and production meters annually. 2)Agencies shall improve the data accuracy and data completeness of the standard water balance during the first four years of implementation.Agencies shall achieve a Water Audit Data Validity score of 66 or higher using the AWWA software no later than the end of the first four ~ear period;and shall achieve data validity Level IV no later than the end of the 51 year of implementation. Estimations for data that are not directly measured should be improved using the methods outlined by the AWWA. 3)Agencies shall seek training in the AWWA water audit method and component analysis process (offered by CUWCC or AWWA)during the first four years of BMP implementation.They shall complete a component analysis of real losses by the end of the fourth year,and update this analysis no less frequently than every four years. 4)Beginning in the fifth year of implementation,through the tenth year of implementation,agencies shall demonstrate progress in water loss control performance as measured by the AWWA software real loss performance indicator "gallons per service connection per day;""gallons per mile of mains per day;"or other appropriate indicator by one of the following: a)Achieving a performance indicator score less than the agency's score the previous year; BMP 1.2 Water Loss Control Proposed Revision Page 30f3 August 14,2009 b)Achieving a performance indicator score less than the average of the agency's scores for the previous three years;or c)Achieving a performance indicator score in the top quintile (20%)of all signatory agencies reporting such performance indicator with a Data Validity Level IV;or ; d)In year 6 and beyond reducing real losses to or below the benchmark value determined in the Council's process referenced in section B3. 5)Agencies shall repair all reported leaks and breaks to the extent cost effective.By the end of the second year,agencies shall establish and maintain a record-keeping system for the repair of reported leaks,including time of report, leak location,type of leaking pipe segment or fitting,and leak running time from report to repair.By the end of the fourth year,agencies shall include estimated leakage volume from report to repair,and cost of repair (including pavement restoration costs and paid-out damage claims,if any). 6)Agencies shall locate and repair unreported leaks to the extent cost effective. D.Requirements for Documenting BMP Implementation 1)Agency shall submit the completed AWWA Standard Water Audit and Water Balance worksheets in the BMP 1.2 report form every reporting period. 2)For each reporting period,agency shall keep and make available validation for any data reported. 3)Agency shall maintain in-house records of audit results,methodologies, and worksheets for each completed audit period. 4)Agency keeps records of each component analysis performed, and incorporates results into future annual standard water balances. 5)Agency,for the purpose of setting the Benchmark: a)keeps records of intervention(s)performed,inclUding standardized reports on leak repairs,the economic value assigned to apparent losses and to real losses,miles of system surveyed for leaks,pressure reduction undertaken for loss reduction,infrastructure rehabilitation and renewal, volumes of water saved,and costs of intervention(s);and b)prepares a yearly summary of this information for submission to the Council,during years two through five of implementation,unless extended by the Council. E.Water Savings Assumptions To Be Determined ATTACHMENT B 2009 California Delta-Water Bill Package Summary -July 31,2009 Delta Conservancy and Delta Protection Commission (Wolk) •Delta Conservancy -creation &authority •Delta Protection Commission -modifications Delta Governance (Simitian) •General Provisions -policies &definitions (Div.35,Part 1) •Early Actions -before adoption ofDelta Plan (Div.35.,Part 2) •Delta Stewardship Council-creation &authority (Div.35,Part 3) •Delta Water Master -creation &authority •Delta Independent Science Board -creation &authority •Delta Finance (Div.35,Part 5) The Delta Plan (Huffman) •General Provisions -policies &definitions (Div.35,Part 1) •Early Actions -before adoption of Delta Plan (Div.35"Part 2) •Delta Plan Development -completed by 2011 (Div.35,Part 4) •Bay Delta Conservation Plan Requirements Water Use Reporting (Pavley) •Water Diversion &Use Reporting -requirements &enforcement •Civil Liability for Water Trespass -modifications •Groundwater Elevation Monitoring Water Conservation and Sustainable Management (Feuer/Huffman) •Urban Water Conservation -20%by 2020 •Agricultural Water Management Plans •Sustainable Regional Water Resource Management ATTACHMENT C 2009 PROPOSE,D DELTAIWATE,R LE,GISLATION: PERSPECTIVES ON THE PACKAGE BACKGROUND PAPER:ISSUES FOR LEGISLATIVE ACTION ASSEMBLY WATER,PARKS &WILDLIFE COMMITTEE SENATE NATURAL RESOURCES AND WATER COMMITTEE HEARING -AUGUST 18,2009 I.Introduction:The Delta 2 II.The Delta Crisis 3 III.Delta Vision 4 IV.Why Change?Why Now?5 V.2009 Legislative Deliberations 6 VI.Legislative Issues ; 7 A.Delta Plan 7 1.Delta Plan Development Process 8 2.Substantive Issues in Delta Plan 8 •Co-equal Goals •Delta as Place •Ecosystem Restoration •Statewide Water Management •Delta Water Infrastructure •Levee Risk Reduction &Emergency Preparedness 3.Bay Delta Conservation Plan 9 B.Delta Governance 10 1.Council '10 2.Conservancy ;~.'11 3.Water Master.12 4.Independent Science Program 12 5.Delta Protection Commission 12 C.Statewide Water Management 13 1.Water Conservation 13 2.Water DiversionlUse Reporting &Groundwater Reporting 13 3.SWRCB Enforcement Authority 13 4.Other Water Supply Alternatives 14 •Recycling •Desalination •Urban Storm Water Runoff 2009 California Water BillPackage 1 August18,2009 2009 PRO/POSED DEiLTAIWATER LEGISLATION: PERSPE.CTIVES ON THE PACKAGE, BACKGROUND PAPER:ISSUES FOR LEGISLATIVE ACTION ASSEMBLY WATER,PARKS &WILDLIFE COMMITTEE SENATE NATURAL RESOURCES AND WATER COMMITTEE HEARING-AUGUST 18,2009 The Sacramento-San Joaquin River Delta (Delta)forms the centerpiece for this year's legislative actions related to water.While this year's bills relate to more than just the Delta,the most significant legislation has some connection to the Delta,direct or indirect.The water conservation bills,for example,arise from the Delta debate,in order to reduce reliance on water imports from the Delta.This paper therefore concentrates attention on the Delta. I.Introduction:The Delta The Delta ecosystem is the most valuable estuary ecosystem on the west coast ofNorth or South America,a natural resource ofhemispheric importance.Created by the confluence ofthe Sacramento and San Joaquin rivers as they flow into San Francisco Bay from the north and south,respectively,the estuary is a maze oftributaries,sloughs,and islands.It contains the largest brackish estuarine marsh on the West Coast.The Delta ecosystem,the largest wetland habitat in the western United States,supports more than 750 wildlife species and more than 120 species offish,as well as one ofthe state's largest commercial and recreational fisheries.The Delta estuary also provides migration corridors for two-thirds ofthe state's salmon and nearly halfofthe waterfowl and shorebirds along the Pacific flyway. The Delta also serves as the heart and a critical crossroads ofCalifornia's water supply and delivery structure.California's precipitation falls predominantly north and upstream ofthe Delta, whereas much ofthe state's urban and agricultural water uses occur south ofthe Delta.The state's two major water projects,the federal Central Valley Project (CVP)and California's State Water Project (SWP),store water in major reservoirs upstream ofthe Delta,convey water through the Delta,and export the Delta's water south from project pumps in the south Delta.As the water flows from the Sierra toward the Delta,cities and farmers draw water from the system. The Delta's value as an ecological resource and its role in meeting California's water supply needs have resulted in inherent conflict.The disparate functions and values ofthe Delta and the competing demands for its resources have long been sources ofbitter conflicts and profound challenges for stakeholders and policy makers.Between the state and federal governments,at least twenty agencies share and sometimes contest responsibility for Delta issues.Local entities within the Delta's watershed multiply that number several fold.Affected stakeholders number in the hundreds.These interests have engaged in conflict for decades. [NOTE:This introduction comesfrom "California's Delta:Challenges ofCollaboration,"by DavidNawi and AlfW Brandt,in Large-scaleEcosystem Restoration:Five Case Studies from the United States.] 2009 California Water Bill Package 2 August18,2009 II.The Delta Crisis The Delta has suffered from multiple crises for several years -ecosystem,water supply,levee stability,water quality,policy,program,and litigation.The first public symptom ofthe current Delta Crisis occurred in June 2004.A privately owned levee unexpectedly failed,not in the middle ofa flood,but on a clear day in June.When the State initially refused to repair the levee, local advocates convinced Governor Schwarzenegger,on a helicopter visit to the levee break,to use state funds to fix the private levee.The State spent nearly $100 million to fix the levee and restore an island whose property value was far less.The Department ofWater Resources (DWR) subsequently released an analysis showing the substantial risk of cataclysmic failure ofmultiple Delta levees and began development ofa "Delta Risk Management Strategy"to further assess levee risks and set a strategy for Delta levee programs. Ecosystem Crisis:In early 2005,the Department ofFish &Game (DFG)reported a trend showing severe decline in the Delta fishery and the food web on which the fishery depends. DFG and other agencies began an investigation ofthis "Pelagic Organism Decline"or "POD." The POD investigation identified three categories of causes for the decline -state/federal water project operations in the Delta,invasive species,and contaminants -but did not attribute the decline to one particular source ofthe problems.The ecosystem continued its decline,with record-low reports offish populations.Between 2006 and 2007,a population index for Delta smelt,which are unique to the Delta and listed as "threatened"under the federal Endangered Species Act,dropped from 341 to 25,when the index had been in the thousands just a few years earlier.Salmon,which pass through the delta between the ocean and spawning grounds,have suffered such a serious decline that,for the first time in history,sport and commercial fishing for salmon has shut down completely,throwing thousands out ofwork -two years in a row. Delta Program Crisis:In 2005,the CALFED Bay-Delta Program,which had relied on bond funding,reported dwindling financial resources.In response,the Legislature cut the CALFED budget and the Governor initiated a wide-ranging program,governance and fiscal audit,which revealed substantial deficiencies.The Little Hoover Commission published a comprehensive report on CALFED and Delta governance -Still Imperiled,Still Important -in late 2005.The following year,the Legislature reorganized CALFED programs and funding under the Resources Agency Secretary,and required development ofa new long-term "vision"for the Delta.The California Bay-Delta Authority,which has legal responsibility for oversight ofCALFED has not met in several years,as the State considers new directions for the Delta. Water Supply Crisis:In 2007,a federal judge,acting under the federal Endangered Species Act, declared certain federal biological opinions about near-extinct fish illegal and restricted water exports from the Delta,to the San Francisco Bay Area,the San Joaquin Valley and Southern California.Those restrictions limit water flowing backwards toward the pump and impose other limits to protect the fishery.As a result,the federal Central Valley Project (CVP)and the State Water Project (SWP)suffer limits on pumping to refill reservoirs and deliver water for agricultural and urban uses.Shortly after the judge restricted pumping,the Governor called the Legislature into an extraordinary session on water,but the Legislature only passed a water project appropriation bill.Compounding the export limitations,the Delta watershed has suffered a serious drought for the last several years,leading to a comparatively small segment of agricultural water contractors suffering substantial cuts in water deliveries from the Delta.The 2009 California Water BillPackage 3 August18,2009 judge's restrictions on pumping have been replaced by new federal biological opinions for delta smelt and salmon,which adopted similar restrictions. Delta Levee Crisis:The State's response to the June 2004 Jones Tract levee failure underscored the risks ofDelta levee failures.Delta agriculture,after 150 years ofplowing peat and releasing carbon,has led to substantial subsidence,with some islands as much as 30 feet below the adjacent water level.After the Governor overruled DWR's decision against fixing the private levee protecting Jones Tract, the State spent approximately $100 million to fix the levee and restore the island.DWR then began studying and developing new policies for how to respond to Delta levee failures.Hurricane Katrina's devastation added urgency,and shortly thereafter DWR unveiled a scenario where an earthquake could destroy 30 Delta islands and create a deep inland sea,due to inundation from San Francisco Bay.Growing concerns about mass Delta levee failure risks have led to fundamental re-examination ofDelta policy. Water Quality Crisis:The quality ofDelta water also continues to decline.There are two categories ofwater quality challenges in the Delta -salinity and contaminants.As a river estuary,salinity naturally pushes upstream from the San Francisco Bay.Since the 1930's, California has developed a freshwater barrier to that salinity,with upstream reservoir releases that push back salinity and feed fresh Sacramento River water to South Delta water export pumps.With sea-level rise,that barrier becomes more difficult to maintain.This year,in order to preserve water supply,federal and state water projects did not make certain 2009 water releases from project reservoirs,leading to violations ofDelta water quality standards.Salinity and other contaminants also come downstream,from the burgeoning Central Valley communities and economy.Both agricultural and urban communities contribute contaminants.Recent reports on Delta contaminants have noted the significant contributions from the Sacramento region, including home pesticide-laden runoff and ammonia from the regional water treatment facility. Litigation Crisis:Since the Delta Ecosystem Crisis emerged in 2005,parties on all sides of the Delta debate have filed numerous lawsuits.Environmental groups filed lawsuits that led to the 2007 state and federal court decisions limiting water exports.Agricultural and urban water users have filed suits against the new ESA biological opinions.In-Delta parties have filed suit against state agencies,regarding investigations ofthe Peripheral Canal,the developing "Bay Delta Conservation Plan,"and inaction by the State Water Resources Control Board (SWRCB). More than 25 lawsuits now stand on Delta-related issues. III.Delta Vision Through this enduring Delta crisis,the Legislature and the Governor initiated,in 2006,a process to develop a new long-term vision for the Delta.SB 1574 (Kuehl/2006)required a cabinet committee to present recommendations for a Delta strategic vision.The Governor created a Delta Vision Blue-Ribbon Task Force to advise the Cabinet Committee.The Task Force produced an October 2008 Strategic Plan,which the Cabinet Committee largely adopted and submitted,with its recommendations,to the Legislature on January 3,2009.The primary exception to the Cabinet Committee's adoption was the Task Force's recommendation for a new comprehensive,independent "California Delta Water and Ecosystem Council." 2009 California Water BillPackage 4 August18,2009 Strategic Plan:The Delta Vision Strategic Plan provides a broad framework -and an expedited timeline -for action in the Delfa,with numerous recommendations requiring action by the Legislature.The Strategic Plan included goals,strategies and actions for achieving the Delta Vision.The goals included: l)Legally acknowledge the co-equal goals ofrestoring the Delta ecosystem and creating a more reliable water supply for California. 2)Recognize and enhance the unique cultural,recreational and agricultural values ofthe California Delta as an evolving place,an action critical to achieving the co-equal goals. 3)Restore the Delta ecosystem as the heart ofa healthy estuary. 4)Promote statewide conservation efficiency,and sustainable use. 5)Build facilities to improve the existing water conveyance system and expand statewide storage,and operate both to achieve the co-equal goals. 6)Reduce risks to people,property,and state interests in the Delta by effective emergency preparedness,appropriate land uses,and strategic levee investments. 7)Establish a new governance structure with the authority,responsibility,accountability, science support,and secure funding to achieve these goals. The Strategic Plan also includes numerous strategies to achieve those goals and specified actions to implement the strategies.In some cases,the actions identified issues that still needed further analysis and a final decision,which may include making tradeoffs among the often competing Delta interests.In other cases,the actions required legislation to further develop what may be a concept or an idea for a new direction in the Delta.The Strategic Plan may be found on the Delta Vision website,at www.deltavision.ca.gov. Pursuant to the 2006 Delta Vision legislation,the specified Cabinet Committee considered the Task Force's Strategic Plan and made its own recommendations to the Legislature.These recommendations adopted almost all the Task Force recommendations,except for the creation of a new Delta Council,which the Cabinet Committee recommended only for further study.The Cabinet Committee also expanded on some ofthe recommendations,specifying needs for legislation to implement the recommendations,including details as to a new Delta conservancy and changes to water diversion/use reporting. The Delta Vision Blue Ribbon Task Force formally dissolved once it delivered the Strategic Plan to the Cabinet Committee.Task Force members, however,then established the Delta Vision Foundation,with support from the Packard Foundation.More information about the Delta Vision Foundation may be found at www.deltavisionfoundation,org. IV.Why Change?Why Now? While the Delta suffers from these multiple crises,some have questioned the ambitious timeline for taking action this year,as proposed by the Delta Vision Task Force.Others,including Governor Schwarzenegger,respond that resolving California's water challenges remains one of the most urgent issues facing State Government.The urgency arises from several sources: •Risk ofEcosystem Collapse:Several Delta fish species teeter on the brink ofextinction. California has suffered two years ofcomplete closure ofthe salmon fishing season -for the first time in state history.The fishing industry cannot afford to suffer additional years offishery decline without any plan for resolving the Delta crisis. 2009 California Water Bill Package 5 August18,2009 •Risk ofUnreliable Water Supplies:In 2007,a federal judge restricted water exports from the Delta and California has suffered a serious drought since then.In light ofthe Delta ecosystem decline,water exports remain unreliable,subject to state and federal laws regarding water rights and the environment.Ifthis most valuable estuary ecosystem does not improve soon,then water supply from the Delta will remain unreliable. •Risk ofMass Levee Failure:DWR has described a scenario where a major earthquake could cause collapse ofmultiple levees and loss of 30 Delta islands.<According to U.S. Geological Survey,there is a 62%chance that an earthquake ofmagnitude 6.7 or greater will hit the Delta between 2003 and 2032.)With loss ofthese deeply subsided islands, the Delta would be inundated with salt water from San Francisco Bay,shutting down any water exports from the Delta and recovery requiring up to two years.Some islands may never be restored and the nature ofthe Delta and its ecosystem would change forever. •Delta Vision Strategic Plan:The Delta Vision Blue Ribbon Task Force spent two years ofcareful study ofthe Delta challenges and provided a comprehensive set ofspecific recommendations that provides the basis for the Legislature to act this year. With these factors in mind,legislators and legislative leadership have worked extensively on understanding the water issues facing California and developing legislative proposals to address California's water challenges. v.2009 Legislative Deliberations After delivery ofthe Delta Vision recommendations from the Cabinet Committee and the Strategic Plan on January 3,the Legislature began deliberations as to how to respond.These deliberations started with informational hearings in both the Assembly and Senate policy committees.The Committees heard from Delta experts,Task Force members,the Schwarzenegger Administration as well as the public at large.Assembly Water,Parks & Wildlife subsequently heard from Natural Resources Agency Secretary Mike Chrisman,as to how the Administration proposed responding to the Delta Vision recommendations. In March,Senate President Pro Tempore Darrel Steinberg and Assembly Speaker Karen Bass convened two bicameral and bipartisan legislator discussion groups regarding Delta Vision,one on creating a new Delta plan (led by Assembly policy committee chair Jared Huffman)and one on Delta governance (led by Senate policy committee chair Fran Pavley).The legislators heard from Delta Vision Task Force members and other Delta experts,and engaged in vigorous water policy discussions,although there was no discussion ofspecific legislation.Participants gained a broader understanding ofthe key water and Delta issues facing California. After the member discussion groups concluded,several legislators who had introduced Delta bills began developing detailed legislative proposals,which culminated in the pre-print proposals now pending.Legislators and staffdiscussed numerous issues,as they developed their proposals into one package ofDelta bills.Concurrently,two water conservation bills proceeded through the regular legislative process -AB 49 (Feuer)and SB 261 (Dutton).Discussions regarding water bills continued through June and July.When the legislative authors did not complete their internal deliberations on the specific language ofproposed Delta bills,a decision was made to take the bills to conference committee,so there would be sufficient opportunity for a robust legislative and public consideration ofthese issues. 2009 California Water BillPackage 6 August18,2009 VI.Legislative Issues The Delta Vision Task Force Strategic Plan identified numerous issues requiring legislative action,addressing all seven Strategic Plan goals.In essence,the Strategic Plan offered recommendations to address new directions and decisions for the Delta.That is,the Task Force recommended new directions for Delta management and policy,and how decisions as to those directions should be made.These categories ofrecommendations have become labeled as "the Delta Plan"and "Delta Governance."The Task Force also made recommendations on a third category -contained in its fourth goal-related to improving statewide water management. Within these three categories,numerous issues arise.The bills that will be considered in both policy and conference committees address many ofthese issues. A.Delta Plan The Delta enjoys -or suffers from (depending on your perspective)- a long history of "plans." The most recent comprehensive plan was the August 2000 CALFED Bay-Delta Program Record ofDecision (CALFED ROD),which remains in effect but largely has been abandoned.Now,the Natural Resources Agency,DWR,the state/federal water contractors and other "potentially regulated entities"(PREs)have been developing a new "Bay-Delta Conservation Plan"or "BDCP,"in cooperation with a stakeholder steering committee.BDCP developed in response to the collapse offishery populations,particularly those listed as threatened pursuant to the federal Endangered Species Act (ESA). These plans responded to previous conflicts between water project operations and the Delta ecosystem,but were not the only plans developed in response to Delta difficulties.Many state and local agencies have Delta plans,to address one problem or another.In response to increasing development in the Delta,the Legislature created the Delta Protection Commission (DPC),which created a "resource management plan"and oversees land-use decisions in the Delta,particularly in the "primary zone."DWR currently is developing a "Delta Risk Management Strategy"(DRMS),to address the risk ofmultiple levee failure and transformation ofthe Delta into a deep-water inland sea.The Department ofBoating and Waterways has a plan for eliminating invasive plants that choke Delta waterways,by application of herbicides.While all these plans may help address problems in the Delta,they lack integration into a larger comprehensive plan,which may resolve conflicting policy objectives. The Delta Vision Blue Ribbon Task Force (Task Force)recommended numerous actions,but central to all those recommendations was development ofa comprehensive plan for moving forward in the Delta.This Strategic Plan proposal encompasses more than previous plans,which have focused on water-related issues.This plan would include all six substantive Delta Vision goals and,for the first time,connect land and water policies in the Delta.This proposed plan,in conjunction with a new Delta Council,would accomplish comprehensive reform ofDelta policy that cuts across multiple policy areas and state agencies,thereby reducing interagency conflict over direction ofDelta policy.It is intended to integrate all Delta policies and adapt as the Delta changes,responding to both climate change and human-induced changes. 2009 California Water BillPackage 7 August18,2009 1.Delta Plan Development Process The Task Force's Strategic Plan recommends,in Strategy 7.2,that the Council develop the Delta Plan by December 2010,after the Legislature adopts a legal and procedural outline for the Plan. The timing ofthis development process reflects the urgency ofresolving the Delta crisis,but may be affected by other developments in the Delta,particularly the development ofthe BDCP. The Natural Resources Agency currently plans to complete the BDCP by the end of2010, although some question the likelihood ofcompleting this comprehensive plan and obtaining the necessary regulatory approvals by that date.While the new Council may have ultimate responsibility to adopt a final Delta Plan,existing agencies with responsibilities in the Delta will need to contribute to the Plan's development ifthe 2011 deadline is to be achieved. The plan development process will require numerous elements ofinformation and decision.The needs ofthe Delta form the foundation for developing a new Delta Plan,but information as to those needs,particularly in light ofconstant change in the Delta,remains limited.Certain information,such as the Delta's needs for instream flows,may be a prerequisite for completing the Delta Plan.The Strategic Plan also identified several factual issues requiring further investigation,and policy issues requiring the judgment ofthe State's legislative and executive branches. 2.Substantive Issues in Delta Plan The Delta Vision Strategic Plan -and the Delta Plan it recommends -was unique in its comprehensive scope.Past plans have been limited by either agencies'existing legal authorities or the priorities ofthe agencies that developed the plan.This new Delta Plan would address the six substantive goals in the Strategic Plan.The Strategic Plan identifies strategies and actions to achieve each goal,which raise issues for legislative consideration. •Co-equal Goals:How should the Legislature incorporate the "Co-equal Goals"ofwater supply reliability and ecosystem restorati.on into the constitution or law?What does "water supply reliability"mean -more water or more regularity?Do the Co-equal Goals incorporate the additional goal ofprotecting "the Delta as Place,"which the Strategic Plan describes as the "third leg ofthe stool"but addresses separately from the Co-equal Goals?How do the Co-equal Goals apply to water bond proposals and existing water laws and principles?Do the Co-equal Goals constrain or require existing agency action? •Delta as Place:How can the State protect the current "unique cultural, recreational,and agricultural values ofthe California Delta"while concurrently changing direction in Delta policy?What does the Delta "as an evolving place" mean?Who develops the plans for how to protect the Delta as a place?What land-use policies "enhance"the Delta's unique values? •Ecosystem Restoration:What does "restoration"mean?How should the Legislature define a "healthy Delta estuary ecosystem?"What are the stressors on the Delta ecosystem that need to be addressed?How should Delta water quality be improved for ecosystem needs?Which ofthe many recommended strategies and actions should the Legislature adopt?What are the implications for salinity fluctuation in an estuary ecosystem?How broad is the geographic scope of ecosystem restoration -the legal Delta or the entire watershed?Who has responsibility for planning and implementing ecosystem restoration? 2009 California Water Bill Package 8 August18,2009 •Statewide Water Management:How closely should statewide water conservation efforts connect to Delta management?How does the Governor's call for 20%reduction in per capita water use relate to the Delta?Should the new Delta Stewardship Council oversee efforts for regional water self-sufficiency and water-use reduction contingency plans?What water-use reporting requirements/changes,as recommended by the Delta Vision Cabinet Committee, should the Legislature adopt?How should the Delta Plan address deteriorating Delta water quality to ensure adequate drinking water quality?How should decisions as to State investments in water programs and infrastructure projects be made? •Delta Water Infrastructure:How should the Legislature address the most controversial issue -Delta water conveyance?Should SWP/CVP water be conveyed through:a)current Delta channels;b)an isolated conveyance facility; or c)both current channels and an isolated conveyance?How should the Legislature incorporate the existing BDCP process,which includes both ecosystem restoration and water conveyance issues,into the Delta Plan?What information and analysis is required to make decisions on Delta water infrastructure?(The Strategic Plan recommended only further investigation of "dual conveyance.")Who should make the decision as to Delta water infrastructure,including both conveyance and storage facilities? •Levee Risk Reduction &Emergency Preparedness:How should the Delta Plan incorporate the current effort to develop a comprehensive Delta emergency response plan?What are the State's interests in privately owned Delta levees? Does the State have any legal responsibility for maintaining private Delta levees? How should the State prioritize its investments in maintenance and improvements to private Delta levees?How do Delta land-uses affect State investments in private Delta levees,and should the State condition levee funding on appropriate land use controls?How should Delta "legacy towns"that suffer minimal flood protection be protected? The Delta Plan recommendation also raises larger overarching issues: •Should the Delta Plan be developed consistent with the Coastal Zone Management Act and other federal laws (Reclamation Act and Clean Water Act)to ensure that federal agencies act consistently with the Delta Plan,as the Task Force recommends? •How can the Delta Plan ensure that State agencies act consistently with the Delta Plan? •How should existing state agencies participate in Delta Plan development? •How can the Delta Plan adapt to inevitable changes in the Delta? •How can independent science contribute to development ofthe Delta Plan? •How should the new Delta Plan incorporate existing or future state agency plans? 3.Bay Delta Conservation Plan In response to the crash ofpopulations ofDelta fish listed as threatened pursuant to the federal Endangered Species Act (ESA)and related litigation,the Schwarzenegger Administration,state and federal water contractors,and certain energy companies that use Delta water for cooling adopted a new strategy for ESA compliance. Since the 1990's,both federal and state water projects have relied on the "consultation process,"pursuant to ESA Section 7,to obtain biological opinions that allow certain levels of"take"(i.e.destruction)oflisted fish species.In 2009 California Water BillPac/cage 9 August18,2009 2006,state and federal agencies and the "potentially regulated entities"(PREs)began developing a "habitat conservation plan"(HCP)for the Delta,which would provide an incidental take permit and assurances,under ESA Section 10,for the non-federal parties that use Delta water.This process has developed as "the Bay-Delta Conservation Plan"or BDCP process. The Schwarzenegger Administration had suggested that this new BDCP could serve as the new comprehensive plan for the Delta,replacing the CALFED Bay-Delta Program.Since the Task Force issued the Strategic Plan,however,the Administration has framed BDCP as the foundation for the proposed Delta Plan and discouraged legislative interference in its progress.BDCP recently released a draft conservation strategy that emphasized the importance ofcreating an alternative conveyance system to eliminate the negative ecosystem effects on water exports in the South Delta,which may generate controversy in the months ahead.In recent months,some parties outside the BDCP process -particularly those who live and work in the Delta -have objected that they have been excluded from the BDCP process.It should be noted that the BDCP's Steering Committee meets in public,but its membership is by invitation. The concurrent development ofBDCP and the new Delta Plan raises several issues that may be considered in the Delta legislation.It appears that BDCP will address a subset ofthe issues addressed by the Delta Plan -water conveyance and ecosystem restoration.Its ultimate success, however,may depend on actions in the new Delta Plan. •How should the two plans interact with each other?Is BDCP part ofthe Delta Plan? •How should the new Delta Plan incorporate the Bay Delta Conservation Plan? •Should legislation impose substantive or procedural requirements on BDCP,or establish a clear path for the State's adoption ofthe BDCP? •Should the State fund conservation actions required to obtain the ESA take permits? B.Delta Governance As the Task Force indicated,successful implementation ofthe Delta Plan and achievement ofthe Co-equal Goals will require changes to the Delta's governance structure -matching a comprehensive Delta Plan with comprehensive Delta governance.The Task Force noted that more than 200 agencies have legal authority for governance in the Delta.No single state entity has authority to address the sweep ofissues identified in the Strategic Plan.It is not unusual for state agencies to work at cross purposes in the Delta.Agencies typically have different missions, legal authorities,and cultures,often leading to interagency conflict.To resolve these conflicts and achieve the Co-equal Goals,the Strategic Plan proposed an independent "California Delta Ecosystem and Water Council,"to make the decisions,on behalfof the State,to implement the Delta Plan. 1.Council The proposed Council stands at the center ofreform ofDelta governance,but raises numerous issues as to its structure and legal authority.The Cabinet Committee concluded that creation ofa new council required further study and recommended postponing a decision on a Delta council. The Committee explained that a new council would need "standards and criteria"for its decisions to ensure predictability for critical Delta activities such as water project pumping regimes.In recent months,however,the Administration has not expressed objection to the 2009 California Water Bill Package 10 August18,2009 creation ofthe new Council and there has been some indication that it may propose its own form for a new council.The Task Force,now in the form ofthe Delta Vision Foundation,continues to insist that creation ofan independent Delta council is critical to success in the Delta. Council Structure:The Strategic Plan made several specific recommendations as to the Council structure,including a limited number (5-7)ofmembers with five-year staggered terms and WITHOUT any geographic,occupational or representational criteria for selection.The Council would not be "a sizeable new government bureaucracy,"but instead would rely on existing state agencies to exercise their authorities to take action in the Delta to implement the new Delta Plan.The Strategic Plan explains the rationale for each ofthese recommendations, based on history ofDelta programs and conflicts.Some may dispute some ofthis rationale and these structural issues would need to be considered in any legislation creating the Council. Council Authority:The Strategic Plan proposes a Council with broad legal authority to: •Develop and adopt the new Delta Plan. •Enforce state agency compliance with the Delta Plan,including determinations of consistency as to new Delta infrastructure projects. •Receive and allocate funds to advance policies and programs in the Delta. •Resolve conflicts in the Delta. •Act as a "Trustee Agency"to participate in CEQA processes and protect environmental resources in the Delta. This broad authority may elicit debate from state and local agencies that may be affected by the new Council's authority. 2.Conservancy The Strategic Plan also recommended a conservancy for the Delta,which previous legislation has proposed on several occasions,without success.Previous legislation has proposed an independent Delta conservancy or expansion ofthe Coastal Conservancy to include the Delta. These recommendations addressed the structure and legal authority for a new conservancy,the common issues for creating any new governance entity/agency. Conservancy Structure:The Strategic Plan recommended an II-member conservancy board, with five representing the Delta counties,four state agency representatives and two public members appointed by the governor.Additional non-voting members would be appointed by the Legislature and "selected"federal agencies. Conservancy Authority:The Strategic Plan recommended that the conservancy be "devoted solely to the statutory Delta and the Suisun Marsh,"and would be responsible to: •Coordinate state ecosystem-related and urban waterfront projects in the Delta. •Acquire or manage lands necessary for implementing the Delta Plan. •Assume responsibility,when offered,for lands currently in government ownership. •Receive funds from any source for projects consistent with the Council's policies/plans. •Support appropriate recreation and ecosystem activities. •Create incentives for "mutually beneficial mixtures"oftraditional agriculture,habitat and recreation,including agri-tourism,wildlife-friendly agriculture,bird watching/hunting. 2009 California Water BillPackage 11 August18,2009 These recommendations generate several ~issues for further legislative consideration.The Legislature has created several conservancies to protect environmental resources in areas across the state.The legislation creating each conservancy has addressed the specific issues that arise in its area.The Task Force's recommendations reflect some ofthe issues that arise in the Delta: •Property Ownership/Management:Federal,state and local agencies already own substantial portions ofDelta lands,but there is no coordinated management of those lands.The conservancy may play the role ofmanager ofthese public lands,as a system. The recommendations above provide for conservancy land acquisition and acceptance of lands from other public agencies. •Economic Development:The recommendations related to waterfront development and "mutually beneficial mixtures"hint at the possible economic development role for the conservancy.Conflict between ecosystem restoration and economic development, however,may arise,such as wetlands restoration requiring use of agricultural lands.The recommendation for "incentives"suggests that this economic/ecosystem combination may be a benefit,but not a required element ofeach conservancy project. •Bay Delta Conservation Plan:The Strategic Plan also recommends continued investigation and development ofthe BDCP and its conservation action proposals.The conservancy's role in implementing those BDCP actions remains unclear. 3.Water Master While the Strategic Plan did not recommend a Delta water master,it urged improvements to the compliance of diversions and water use with all applicable laws.Its Action 7.1.5 advocated improvements to the State Water Resources Control Board (SWRCB),to ensure better legal compliance.One way to achieve such compliance would be the creation ofa water master who could oversee day-to-day water diversions in the Delta watershed. 4.Independent Science Program The Strategic Plan emphasized the importance ofgood science to the development and implementation ofthe new Delta Plan.To improve the "direct link between scientific investigation and real-world management and policy,"the Strategic Plan recommended creation ofa "Delta Science and Engineering Board."Its recommendations specified membership and terms for this board.This science board would research critical scientific issues,synthesize the best available science,and review all major projects under the Delta Plan.Its role would focus more on scientific recommendations than making decisions.It would succeed and replace the successful CALFED science program. 5.Delta Protection Commission The Strategic Plan recommended that legislation "strengthen"the existing Delta Protection Commission (DPC).To address changing state interests in the Delta,the Strategic Plan recommended: •Revision ofall DPC policies (including the Resource Management Plan)to be consistent with the new Delta Plan. •Review and certification ofall local general plans for consistency. •Consistency determinations for development proposals in the Delta's primary zone. •Appeal authority for land-use decisions in selected portions ofthe secondary zone. , ., •.·1.':i;1., i I 2009 California Water Bill Package 12 August18,2009 The Strategic Plan generally suggests retaining the mix ofstate and local participation in the DPC,but also suggested adding participatIon from federal agencies and the Central Valley Flood Protection Board.The Strategic Plan,however,did not comment on the precise mix ofDPC members. Changes to the DPC implicate significant issues related to the state-local relationship,as the DPC's oversees local land-use decisions and general plans.The current membership includes both local and state representatives,which may change as the role ofDPC changes.Requiring changes to general plans also will affect local government's compliance with CEQA. C.Statewide Water Management While the Strategic Plan included recommendations for statewide water management,legislation on these issues have proceeded on a separate track this year.Such separation reflects the fact that these statewide changes would affect more than the Delta watershed or areas which rely on water imports from the Delta. 1.Water Conservation While the Legislature has passed several bills promoting water conservation in recent years,the Governor's 2008 call for Californians to reduce per capita water use by 20%by 2020 set an ambitious goal for statewide conservation.The Legislature has considered bills to achieve the Governor's call in 2008 (AB 2175/Laird)and 2009.This year,several members introduced bills to achieve the Governor's call.At this point,two bills have continued to progress -AB 49 (Feuer/Huffman)and SB 261 (Dutton)-which have fundamentally different approaches as to how to achieve water conservation. 2.Water Diversion/Use Reporting &Groundwater Reporting According to the Strategic Plan,"Plainly said,the information about current diversions and use in the current water system is inadequate to the task ofmanaging the co-equal values.More comprehensive data from throughout the Delta watershed would provide a better foundation for changes in water diversion timing.California must also develop and use comprehensive information on the local,regional and statewide availability,quality,use,and management of groundwater and surface water resources to help improve opportunities for regional self- sufficiency." 3.SWRCB Enforcement Authority The Delta Vision Cabinet Committee,in its Implementation Report,called for legislation to enhance and expand the State Water Resources Control Board's water rights administrative accountability.In particular,it called for legislation to provide the authority to collect and disseminate accurate information on all surface water diversions in the state;require interim remedies,after opportunity for hearing,to prevent irreparable harm to the environment and other water right holders,while underlying proceedings continue;initiate stream adjudications and collect adjudication costs from the parties diverting water;and to enforce existing water right permit terms and conditions. 2009 California Water BillPackage 13 August18,2009 4.Other Water Supply Alternatives The Strategic Plan recommended that Callfornia "increase reliability through diverse regional water supply portfolios,"and identified several actions,which could increase water supply reliability.Those actions include: •Recycling:Proposes setting a statewide recycling target of 1.5 million acre-feet of water by 2020 and taking actions to facilitate greater development/use ofrecycled water. California is unlikely to meet its 1 million acre-foot recycled water target by 2010,and increasing recycling would require a wide range ofactions to accomplish the proposed 2020 target. •Desalination:Proposes tripling current statewide capacity for generating water through desalination ofocean and brackish water by 2020.California desalination development has been limited,for several reasons,including cost,location in the coastal zone,energy demands,and design ofwater distribution systems flowing downhill toward the ocean. Recent advances in desalination technology may make this alternative more attractive, particularly for groundwater basins that are only brackish,which would require removal ofless salinity. •Storm Water Capture:Proposes that the SWRCB set goals for infiltration and direct use ofurban storm water runoffthroughout the Delta watershed and its·export areas.Historically,"storm water"issues have related to water quality and flood control, with policy focused on cleaning up storm water discharges and getting them downstream as quickly as possible.In recent years,some agencies have focused attention on ways to reduce storm water discharges and/or retain such storm water for subsequent use.The Santa Ana Watershed Project Authority provides a good example.The trend toward "low-impact development"is consistent with these efforts.The challenges for storm water capture include:connecting quality and quantity issues,which may involve different sets ofactors and agencies;changing the long-standing "flood control" perspective (i.e.getting flood waters out ofthe jurisdiction as soon as possible)on storm water management;and approaching storm water from a watershed perspective,instead ofjurisdiction-by-jurisdiction (or discharge-by-discharge). D.Finance ofDelta Activities The Strategic Plan included a strategy that the State:"Finance the activities called for in the California Delta Ecosystem and Water Plan from multiple sources."That Strategy 7.3 identified several actions requiring legislation: •Enact a series ofprinciples regarding design of financing into legislation authorizing the California Delta Ecosystem and Water Council. •Establish a base ofrevenues outside the state General Fund for the work ofthe California Delta Ecosystem and Water Council,the Delta Conservancy,the Delta Protection Commission,and related core activities ofthe Department ofFish and Game,the Department ofWater Resources,and the State Water Resources Control Board. •Find new revenue sources beyond the traditional bond funds or public allocations. These finance recommendations will raise numerous issues as to who pays,how much,for what, and by what means.The last recommendation,in particular,moves the discussion beyond water bonds,which have paid for much ofthe activity in the Delta in the last decade. 2009 Cal(fornia Water Bill Package 14 August18,2009 Peripheral Canal Alone Exports Less Water Bay Delta Conservation Plan Evaluation •Exports,pre-Wanger:5.9 lTIillion acre-feet/year •Peripheral Canal Alone:4 to 4.6 MAF/year •Dual Conveyance:5.9 to 6.3 MAF/year 2009.'From December 1,2008 through May 1,2009,CVP and SWP exports were 1.16 MAF.With a PC only system (advocated by Public Policy Instifute),exports would have been 0.57 MAF ~ (less than half)and the PC would have been empty for 3 months ~ J:s:mz-I C 1 Why does Peripheral Canal Export L.ess Wa.ter? •Sacramento River water only! -No water can be exported from the San Joaquin River,Mokelumne River or other rivers that flow to the Delta •Sacramento River instream flows required to protect fish in the river: -Cannot dry up the river In summer and fall,Sacramento River typically runs 15,000 cfs to 9,000 cfs Minimum instream flow needed,(DFG recommends 5,000 cfs to 15,000 cfs plus a percentage of the remainder),so the amount of water the Peripheral Canal can carry is limited 57%of the time the flow in the Sacramento River is less than the 15,000 cfs PC capacity! 2 The Peripheral Canal does not get more water in 50 0k drier years Comparing alternatives (Sources:BDep,DWRSupply ReliabilityReport) lvel bypass floWI 10,000 ~._-- IVPaSS flow 8,000 - 6,000 l-.--------I:·.,. AF per year) 4,000 I--';-. 2,000 -.'1-- --.-,- , o - '"/ Wet IAbove Below Dry C"I!A i normal normal ntlca 'verage 1001641 I 7,091 i 6,496 I 6,102 5,130 3,473 5,875 I IB Wanger,Less Restrictive 6,447 I 5,921 5,656 4,813 3,209 5,403 o Wanaer,More restrictive 6,126 I 5,314 5,123 4,388 3,101 5,012 o Dual facility,mid level 7,791 7,068 5,906 4,852 I 3,350 6,068 ~ypassflow 1111 Dual facility,low bypass 7,906 7,214 6,321 5,292 3,703 6,345 flow Exports(T '001641 i!i\l Wanger,Less Restrictive o Wanger,More restrictive i0 Dual facility,mid I Dual facility,low b' ,Hydrological conditions ~ 50%of the time (drier years),it delivers less water! More water in wet years,the same or less in below normal,dry and critically dry years Note:DFG recommended High Bypass flows not yet considered 3 The Periph,eral Can.al ca.nnot move much.vvater'in drie.r'years Comparison of Water Supply Diversion Location for Different Hydrological Conditions BDCP Modeling for DRERIP Analysis (1/11/09) IS,UUU r----Scenario 1 (mid-level bypass flows) 7,000 ----'-- !I 6,000 I - 5,000 f---Average !-----R""'= Exports 4,000 I---1------; (TAF/year):........-- r= 3,000 I---- 2,000 ~-- 1,000 -~._.--r-- 0 Wet I Above Normal I Below Normal I Dry I Critical I1I 1m South Delta Diversions,1799 2170 2356 2579 I 2489 IIONorthDeltaDiversionsI599248983550I2273I860I Hydrological Conditions In the driest years;most of the water must come from the south Delta (same as now)because there is so little water in the Sacramento River Note:DFG recommended High B)4pass flovvs not yet considered A Peripheral Canal is largely unused: HaJf the time,the canal carries less than 4,500 cfs! 12%of the time it is empty! Annual operation capacity ofPeripheral Canal (full capacity =15,000 cfs) %of time operating at various capacities 14,000 cfs 14,000 to 9,000 cfs 4,500 cfs to 2,000 cfs 2,000 cfs to 0 cfs emptyrn~~'} I 9 IP ----~I "-g4 -"~,.-M ----- - - 4%15%20%18%12% ofthe time of the time ofthe time ofthe time afthe time Current permitted capacity for SWP and CVP is 11,400 cfs Hood Diversion Use Empty 12%of the time,3 times as often as it is at full capacity! 6,000 1 '"',c_,[I 4,000 I •I """""'"=I I '~j , ,I I I '~, . 1 01 I::! !,::~II 16,000 I I I 10.000 l"""\d i ~r---: 12,000 :"'.1 :=--4= Full,4%of h ·---=-II""I I I I I It e tIme 14,OOO"'+---'-::,;i Less than 4,500 ds half the time 0%10%20%30%40%50%60%70%80%90%100% ExceedanceProbability (Fraction ofmonths used) Unlined Canal, PC Cost'E,stimates are Low DWR's $4.2 billion estimate in 2007 dollars for earth canal left out many needed features.MWD's estimate of $5.1 billion (2007 dollars!)is really $8.4 billion at mid-point of construction (the true cost).But that still does not include: -Seismic safety so it can be repaired after earthquake -Costs for land severance -Repairing drainage and irrigation on the islands it crosses -Costs for island levee upgrades to i protect canal -Actual costs in 2020 dollars will be closer to $10 to $12 billion 7 '·1_'1 I·: Water Waste Report Invalicl Valid Invalid Valid Invalid Valid Addr.ess Address Address Address Address",Address 2 4 2 2 4 1 6 3 20 4 5 2 4 2 11 5 30 4 1 1 7 6 4 1 3 1 5 1 23 4 5 1 16 2 2 1 3 ,2 1 6 1 11 6 1 6 1 2 7 32 10 84 14 19 5 37 9 8 1 4 8 OTAY WATER DISTRICT COMPARATIVE BUDGET SUMMARY FOR ONE MONTH ENDED JULY 31,2009 Exhibit A REVENUE: Water Sales Energy Charges System Charges Penalties MWD &CWA Fixed Charges Total Water Sales Reclamation Sales Sewer Charges Meter Fees Capacity Fee Revenues Betterment Fees for Maintenance Annexation Fees Non-Operating Revenues Tax Revenues Interest General Fund Draw Down Transfer from OPEB Total Revenue EXPENSES: Potable Water Purchases Recycled Water Purchases CWA-Infrastructure Access Charg CWA-Customer Service Charge CWA-Emergency Storage Charge MWD-Capacity Res Charge MWD-Readiness to Serve Charge Subtotal Water Purchases Power Charges Payroll &Related Costs Material &Maintenance Administrative Expenses Legal Fees Expansion Reserve Betterment Reserve Replacement Reserve Transfer to Sewer General Fund Transfer Out/In Prop lA Transfer to General Fund Reserve Total Expenses Excess Revenue (Expense) F:/MORPT/FS2009-0709 Annual Budget $37,870,000 1,981,200 9,408,000 704,100 6,511,200 56,474,500 7,602,500 2,244,800 45,600 1,397,000 571,400 120,500 1,585,600 3,852,600 322,900 469,100 1,030,000 $75,716,500 $28,033,700 1,312,000 e 1,344,900 1,148,800 2,246,600 628,800 1,140,700 35,855,500 2,637,100 17,212,800 3,801,600 4,874,900 454,300 1,610,000 3,810,000 3,660,000 200,000 270,300 1,330,000 $75,716,500 $- YTD YTD YTD Actual Budget Variance Var% $3,036,496 $3,497,500 $(461,004)(13.2%) 164,814 189,700 (24,886)(13.1%) 749,024 751,200 (2,176)(0.3%) 48,793 57,736 (8,943)(15.5%) 406,873 407,100 (227)(0.1 %) 4,406,000 4,903,236 (497,236)(10.1%) 813,487 877,700 (64,213)(7.3%) 180,287 182,100 (1,813)(1.0%) 10,630 4,000 6,630 165.8% 72,642 111,800 (39,158)(35.0%) 49,207 47,600 1,607 3.4% 71,336 10,000 61,336 613.4% 181,622 97,800 83,822 85.7% 48,598 45,400 3,198 7.0% 17,833 25,800 (7,967)(30.9%) 39,100 39,100 0.0% 85,800 85,800 0.0% $5,976,542 $6,430,336 $(453,794)(7.1 %) $2,432,014 $2,634j900 $202,887 7.7% 171,102 181,247 10,144 5.6% 108,790 108,800 10 0.0% 90,061 90,100 39 0.0% 151,088 151,100 12 0.0% 50,868 50,900 32 0.1% 79,352 79,400 48 0.1% 3,083,275 3,296,447 213,172 6.5% 259,286 264,758 5,472 2.1% 1,343,096 1,342,044 (1,052)(0.1%) 222,820 254,800 31,980 12.6% 240,792 271,829 31,037 11.4% 30,676 37,858 7,183 19.0% 134,200 134,200 0.0% 317,500 317,500 0.0% 305,000 305,000 0.0% 16,700 16,700 0.0% 22,500 22,500 0.0% 110,800 110,800 0.0% $6,086,644 $6,374,436 $287,792 4.5% $(110,102)$55,900 $(166,002) 8/24/2009 12:02 PM OTAY WATER DISTRICT INVESTMENT PORTFOLIO REVIEW JULY 31,2009 INVESTMENT OVERVIEW &MARKET STATUS: The federal funds rate has remained constant now for over 7-months.On December 16th,at the Federal Reserve Board's regular scheduled meeting,the federal funds rate was lowered from 1.00%to "a target range ofbetween Zero and 0.25%"in response to the nation's ongoing financial crisis,as well as banking industry pressure to ease credit and stimulate the economy.This marked the ninth reduction in a row since September 18,2007,when the rate was 5.25%.They went on to say:"The Committee anticipates that weak economic conditions are likely to warrant exceptionally low levels ofthe federal funds rate for some time."There have been no further changes made to the federal funds rate at the Federal Reserve Board's subsequent regular scheduled meetings,the most recent of which was held on August 12,2009. Despite the large drop in available interest rates,the District's overall effective rate of return on at July 31st was 1.61 %.At the same time the LAIF return on deposits has also dropped over the last several months,reaching an average effective yield of 1.04%for the month of July 2009.Based on our success at maintaining a competitive rate of return on our portfolio during this extended period of interest rate declines,no changes in investment strategy are being considered at this time. In accordance with the District's Investment Policy,all District funds continue to be managed based on the objectives,in priority order,of safety,liquidity,and return on investment. PORTFOLIO COMPLIANCE:July 31,2009 Investment 8.01:Treasury Securities 8.02:Local Agency Investment Fund (Operations) 8.02:Local Agency Investment Fund (Bonds) 8.03:Federal Agency Issues 8.04:Certificates of Deposit 8.05:Short-Term Commercial Notes 8.06:Medium-Term Commercial Debt 8.07:Money Market Mutual Funds 8.08:San Diego County Pool 12.0:Maximum Single Financial Institution State Limit 100% -$40 Million 100% 100% 30% 25% 30% 20% 100% 100% Otay Limit 100% $40 Million 100% 100% 15% 15% 15% 15% 100% 50% Otay Actual o $3.44 Million o 31.71% 4.07% o 5.29% o 52.38% 2.01% "~------~~-~~""""'=--~'~._---_'_-_""'"'-----:-:-=----:-------,-,--..."."...,,". Performance Measure F-12 Return on Investment Target:Meet or Exceed 1000/0 of LAIF 6.00 tn 5.00.....s::: CD E 4.00.....tn CD 3.00>s:::-s:::2.00 0 s:::1.00... ::::s..... CD 0.000:: -1.00 1st Qtr 2nd 3rd Qtr Qtr FY08 FY08 FY08 LAIF 5.24 4.96 4.18 .Otay 5.20 4.95 4.30 o Difference -0.04 -0.01 0.12 4th 1st Qtr 2nd 3rd Apr May June 4th I JulQtrQtrQtrQtry FY09 FY09 FY09 FY09 FY09 FY09FY08FY09 FY09 3.11 2.78 2.54 1.91 1.61 1.53 1.38 1.50 1.04 3.59 3.40 3.23 2.69 .2.19 1.88 1.68 1.92 1.61 0.48 0.62 0.69 0.77 0.58 0.35 0.30 0.41 0.58 Month llilil LAI F .Olay D Difference I Otay Water District Investment Portfolio:07/31/09 37.03% 56.89% 6.08% DBanks (Passbook/Checking/CD)•Pools (LAIF &County)~Agencies &Corporate Notes OTAY Portfolio Management Portfolio Summary July 31,2009 Investments Corporate Notes Federal Agency Issues-Callable Certificates of Deposit -Bank Local Agency InvestmentFund (LAIF) San Diego County Pool Investments Par Market Book %of Days to YTM YTM Value Value Value Portfolio Term Maturity 360 Equiv.365 Equiv. 4,000,000.00 4,127,300.00 4,042,018.49 5.45 877 494 1.973 2.000 24,000,000.00 24,062,260.00 23,999,101.39 32.34 723 636 1.590 1.612 3,079,108.00 3,079,108.00 3,079,108.00 4.15 373 168 2.794 2.832 3,437,888.70 3,442,374.26 3,437,888.70 4.63 1 1 1.021 1.035 39,640,567.73 39,642,000.00 39,640,567.73 53.42 1 1 1.477 1.498 74,157,564.43 74,353,042.26 74,198,684.31 100.00%298 240 1.574 1.596 Cash Passbook/Checking (not included in yield calculations) Total Cash and Investments Total Earnings Current Year Average Daily Balance Effective Rate of Return 1,524,768.22 75,682,332.65 July 31 Month Ending 107,625.51 78,733,266.18 1.61% 1,524,768.22 75,877,810.48 Fiscal Year To Date 107,625.51 78,733,266.18 1.61% 1,524,768.22 75,723,452.53 298 240 0.145 1.574 0.147 1.596 I hereby certify that the investments contained in this report are made in accordance with the District Investment Policy Number27 adopted by the Board of Directors on September 6,2006.The market value information provide~ive Data Corporation.The investments provide sufficient liquidity to meetthe cash flow requirements of the District for the next six months of expenditures.~~2 ~r~VL Joph seact1eI1l:t1iei;cial Officer Run Date:08/21/2009 -16:36 Portfolio OTAY AP PM (PRF_PM1)SymRept6.41.200 ReportVer.5.00 _____ ..•_~_._.•~~_~_"_··•.j·if5j,..·ioI;il'"T._-~_ OlAY Portfolio Management Page 2 Portfolio Details -Investments July 31,2009 Average Purchase Stated YTM Daysto Maturity CUSIP Investment#Issuer Balance Date ParValue Market Value Book Value Rate Moody's 360 Maturity Date Corporate Notes 084664AF8 2094 Berkshire Hathaway Fin 03/10/2009 2,000,000.00 2,056,480.00 2,027,228.35 4.200 1.973 501 12115/2010 36962G2S2 2044 General Electric Capital 11/16/2007 2,000,000.00 2,070,820.00 2,014,790.14 5.000 Aaa 1.973 487 12101/2010 Subtotal and Average 4,043,224.29 4,000,000.00 4,127,300.00 4,042,018.49 1.973 494 Federal Agency Issues-Callable 31398AWJ7 2097 Fannie Mae 04/08/2009 2,000,000.00 2,010,620.00 2,000,000.00 1.875 1.849 615 04/08/2011 3136FHYA7 2101 Fannie Mae 06/08/2009 2,000,000.00 2,001,260.00 2,000,000.00 1.150 1.164 676 06/08/2011 31331GWK1 2100 Federal Farm Credit Bank 05/28/2009 2,000,000.00 1,999,380.00 2,000,000.00 1.100 1.134 576 02/28/2011 3133XTLP9 2099 Federal Home Loan Bank 05/18/2009 2,000,000.00 2,000,620.00 1,999,101.39 1.525 1.538 655 05/18/2011 3133XTQM1 2102 Federal Home Loan Bank 06/10/2009 2,000,000.00 1,998,760.00 2,000,000.00 1.180 1.223 678 06/10/2011 3133XTQ58 2103 Federal Home Loan Bank 06/10/2009 2,000,000.00 1,999,380.00 2,000,000.00 1.240 1.223 678 06/10/2011 3128X8QH8 2095 Federal Home Loan Mortgage 03/16/2009 2,000,000.00 2,011,540.00 2,000,000.00 2.000 1.973 592 03/16/2011 3128X8WC2 2098 Federal Home Loan Mortgage 04/20/2009 2,000,000.00 2,010,720.00 2,000,000.00 1.750 1.726 627 04/20/2011 3128X8V33 2105 Federal Home Loan Mortgage 07/06/2009 2,000,000.00 2,006,860.00 2,000,000.00 1.850 1.825 704 07/06/2011 3136FHAA3 2091 Federal National Mortage ASSQC 02/11/2009 2,000,000.00 2,013,120.00 2,000,000.00 2.000 1.973 559 02/11/2011 31398AVL3 2093 Federal National Mortage Assoc 03102/2009 2,000,000.00 2,006,880.00 2,000,000.00 2.000 1.973 578 03/0212011 3136FHE43 2104 Federal National Mortage Assoc 07/01/2009 2,000,000.00 2,003,120.00 2,000,000.00 1.500 1.479 699 07/01/2011--------- Subtotal and Average 23,741,017.38 24,000,000.00 24,062,260.00 23,999,101.39 1.590 636 Certificates of Deposit -Bank 205003183 2066 California Bank &Trust 01/22/2008 79,108.00 79,108.00 79,108.00 3.180 3.180 174 01/22/2010 1005581024 2090 Neighborhood National Bank 12111/2008 1,000,000.00 1,000,000.00 1,000,000.00 3.150 3.150 131 12/10/2009 1006200563 2096 Neighborhood National Bank 02105/2009 2,000,000.00 2,000,000.00 2,000,000.00 2.600 2.600 187 02/04/2010 Subtotal and Average 3,079,108.00 3,079,108.00 3,079,108.00 3,079,108.00 2.794 168 Local Agency Investment Fund (LAIF) LAIF 9001 STATE OF CALIFORNIA 07101/2004 3,437,888.70 3,442,374.26 3,437,888.70 1.035 1.021 LAIF COPS07 9009 STATE OF CALIFORNIA 03/07/2007 0.00 0.00 0.00 1.530 1.509------- Subtotal and Average 5,895,699.23 3,437,888.70 3,442,374.26 3,437,888.70 1.021 San Diego County Pool SD COUNTY POOL 9007 San Diego County 07/01/2004 39,640,567.73 39,642,000.00 39,640,567.73 1.498 1.477------- Subtotal and Average 39,575,437.25 39,640,567.73 39,642,000.00 39,640,567.73 1.477 Portfolio OTAY AP Run Date:08/21/2009 -16:36 PM (PRF]M2)SymRept 6.41.200 Report Ver.5.00 OTAY Portfolio Management Portfolio Details -Investments July 31,2009 Page 3 CUSIP Investment#Issuer Average Balance Purchase Date Par Value MarketValue Stated Book Value Rate Moody's YTM Daysto 360 Maturity Total and Average 78,733,266.18 74,157,564.43 74,353,042.26 74,198,684.31 1.574 240 Run Date:08/21/2009 -16:36 Portfolio OTAY AP PM (PRF_PM2)SymRept 6.41200 OTAY Portfolio Management Portfolio Details -Cash July 31,2009 Average Purchase CUSIP Investment#Issuer Balance Date ParValue Union Bank UNION MONEY 9002 STATE OF CALIFORNIA 07/01/2004 9,171.61 PETIYCASH 9003 STATE OF CALIFORNIA 07/01/2004 2,800.00 UNION OPERATING 9004 STATE OF CALIFORNIA 07/01/2004 1,487,819.35 PAYROLL 9005 STATE OF CALIFORNIA 07/01/2004 24,977.26 UNION IOC 9008 STATE OF CALIFORNIA 05/01/2006 0.00 Average Balance 0.00 Total Cash and Investmentss 78,733,266.18 75,682,332.65 Run Date:08/2112009-16:36 Market Value 9,171.61 2,800.00 1,487,819.35 24,977.26 0.00 75,877,810.48 Page 4 Stated YTM Daysto BookValue Rate Moody's 360 Maturity 9,171.61 0.150 0.148 2,800.00 0.000 1,487,819.35 0.150 0.148 24,977.26 0.000 0.00 4.500 4.438 75,723,452.53 1.574 240 Portfolio OTAY AP PM (PRF_PM2)SymRept6.41.200 olAY Activity Report Sorted By Issuer July 1,2009 -July 31,2009 CUSIP Investment#Issuer Percent ofPortfolio Par Value Beginning Balance Current Transaction Rate Date Purchases or Deposits Par Value Redemptions or Withdrawals Ending Balance Issuer:Berkshire Hathaway Fin Corporate Notes Subtotal and Balance IssuerSubtotal Issuer:STATE OF CALIFORNIA 2.643% 2,000,000.00 2,000,000.00 0.00 0.00 2,000,000.00 2,000,000.00 Local Agency Investment Fund (LAIF) LAIF 9001 STATE OF CALIFORNIA Issuer Subtotal Subtotal and Balance Union Bank UNION MONEY UNION OPERATING PAYROLL 9002 9004 9005 STATE OF CALIFORNIA STATE OF CALIFORNIA STATE OF CALIFORNIA Subtotal and Balance 6.557% 0.150 2,040,046.61 4,040,888.82 0.150 900,793.28 0.00 683,566.22 683,566.22 2,624,817.15 3,624,406.11 4,724,455.04 1.035 957,705.25 5,000,000.00 7,480,183.45 957,705.25 5,000,000.00 10,105,000.60 4,582,111.36 9,724,455.04 1,524,768.22 3,437,888.70 4,962,656.92 Issuer:California Bank &Trust Certificates of Deposit-Bank Subtotal and Balance IssuerSubtotal Issuer:Fannie Mae Federal Agency Issues-Callable Subtotal and Balance IssuerSubtotal Run Date,0812112009 -16,37 0.105% 5.285"10 79,108.00 79,108.00 4,000,000.00 4,000,000.00 0.00 0.00 0.00 0.00 79,108.00 79,108.00 4,000,000.00 4,000,000.00 Portfolio OTAY AP DA(PRF_OA)SymRept 6.41.200 Report Ver.5.00 _.]'y;"'........._~ OTAY Activity Report Page 2 July 1,2009 -July 31,2009 ParValue ParValue Percent Beginning Current Transaction Purchases or Redemptions or Ending CUSIP Investment #Issuer ofPortfolio Balance Rate Date Deposits Withdrawals Balance Issuer:Federal Farm Credit Bank Federal Agency Issues-Callable Subtotal and Balance 2,000,000.00 2,000,000.00 Issuer Subtotal 2.643%2,000,000.00 0.00 0.00 2,000,000.00 Issuer:Federal Home Loan Bank Federal Agency Issues-Callable Subtotal and Balance 6,000,000.00 6,000,000.00 IssuerSubtotal 7.928%6,000,000.00 0.00 0.00 6,000,000.00 Issuer:Federal Home Loan Mortgage Federal Agency Issues-Callable 3128X8V33 2105 Federal Home Loan Mortgage 1.850 07/06/2009 2,000,000.00 0.00 Subtotal and Balance 4,000,000.00 2,000,000.00 0.00 6,000,000.00 IssuerSubtotal 7.928%4,000,000.00 2,000,000.00 0.00 6,000,000.00 Issuer:Federal National Mortage Assoc Federal Agency Issues-Callable 3136F9WV1 2085 Federal National MortageAssoc 4.000 07/02/2009 0.00 2,000,000.00 3136FHE43 2104 Federal National MortageAssoc 1.500 07/01/2009 2,000,000.00 0.00 Subtotal and Balance 6,000,000.00 2,000,000.00 2,000,000.00 6,000,000.00 IssuerSubtotal 7.928%6,000,000.00 2,000,000.00 2,000,000.00 6,000,000.00 Issuer:General Electric Capital Corporate Notes Subtotal and Balance 2,000,000.00 2,000,000.00 IssuerSubtotal 2.643%2,000,000.00 0.00 0.00 2,000,000.00 Run Date:08/21/2009 -16:37 Portfolio OTAY AP DA(PRF_DA)SymRept 6.41.200 Report Ver.5.00 OTAY Activity Report Page 3 July 1,2009 -July 31,2009 ParValue Par Value Percent Beginning Current Transaction Purchases or Redemptions or Ending CUSIP Investment#Issuer ofPortfolio Balance Rate Date Deposits Withdrawals Balance Issuer:Neighborhood National Bank Certificates of Deposit -Bank Subtotal and Balance 3,000,000.00 3,000,000.00 IssuerSubtotal 3.964%3,000,000.00 0.00 0.00 3,000,000.00 Issuer:San Diego County San Diego County Pool SD COUNTY POOL 9007 San Diego County 1.498 106,265.52 0.00 Subtotal and Balance 39,534,302.21 106,265.52 0.00 39,640,567.73 Issuer Subtotal 52.378%39,534,302.21 106,265.52 0.00 39,640,567.73 Total 100.000%78,718,410.81 8,688,376.88 11,724,455.04 75,68,2,332.65 Run Date:08/2112009 -16:37 Portfolio OTAY AP DA (PRF_DA)SymRept 6.41.200 Report Ver.5.00 ~~-_""-~';'.P'".-.!7'::L-c OTAY GASS 31 Compliance Detail Sorted by Fund -Fund July 1,2009 -July 31,2009 Adjustment in Value Investment Maturity Beginning Purchase Addition Redemption Amortization Change in Ending CUSIP Investment#Fund Class Date Invested Value of Principal to Principal of Principal Adjustment MarketValue Invested Value Fund:Treasury Fund LAIF 9001 99 Fair Value 7,489,943.17 0.00 57,705.25 4,100,000.00 0.00 -5,274.16 3,442,374.26 UNION MONEY 9002 99 Amortized 2,010,013.82 0.00 46.61 2,000,888.82 0.00 0.00 9,171.61 PETTY CASH 9003 99 Amortized 2,800.00 0.00 0.00 0.00 0.00 0.00 2,800.00 UNION OPERATING 9004 99 Amortized 587,026.07 0.00 795.90 795.90 0.00 0.00 1,487,819.35 PAYROLL 9005 99 Amortized 24,977.26 0.00 0.00 0.00 0.00 0.00 24,977.26 SO COUNTY POOL 9007 99 Fair Value 39,756,639.66 0.00 106,265.52 0.00 0.00 -220,905.18 39,642,000.00 UNION IOC 9008 99 Amortized 0.00 0.00 0.00 0.00 0.00 0.00 0.00 LAIF COPS07 9009 99 Fair Value 0.00 0.00 0.00 0.00 0.00 0.00 0.00 36962G2S2 2044 99 FairVaiue 12101/2010 2,058,720.00 0.00 0.00 0.00 0.00 12,100.00 2,070,820.00 205003183 2066 99 Amortized 01/2212010 79,108.00 0.00 0.00 0.00 0.00 0.00 79,108.00 3136F9WV1 2085 99 FairValue 07/02/2010 2,000,000.00 0.00 0.00 2,000,000.00 0.00 0.00 0.00 1005581024 2090 99 Amortized 12/10/2009 1,000,000.00 0.00 0.00 0.00 0.00 0.00 1,000,000.00 3136FHAA3 2091 99 FairVaiue 02111/2011 2,013,760.00 000 0.00 0.00 0.00 -640.00 2,013,120.00 31398AVL3 2093 99 FairValue 03/02/2011 2,014,380.00 0.00 0.00 0.00 0.00 -7,500.00 2,006,880.00 084664AF8 2094 99 FairValue 12/15/2010 2,061,960.00 0.00 0.00 0.00 0.00 -5,480.00 2,056,480.00 3128X8QH8 2095 99 FairValue 03/16/2011 2,012,300.00 0.00 0.00 0.00 0.00 -760.00 2,011,540.00 1006200563 2096 99 Amortized 02/04/2010 2,000,000.00 0.00 0.00 0.00 0.00 0.00 2,000,000.00 31398AWJ7 2097 99 Fair Value 04/08/2011 2,009,380.00 0.00 0.00 0.00 0.00 1,240.00 2,010,620.00 3128X8WC2 2098 99 FairValue 04/20/2011 2,009,800.00 0.00 0.00 0.00 0.00 920.00 2,010,720.00 3133XTLP9 2099 99 FairValue 05/18/2011 2,001,880.00 0.00 0.00 0.00 0.00 -1,260.00 2,000,620.00 31331GWK1 2100 99 Fair Value 02128/2011 1,996,260.00 0.00 0.00 0.00 0.00 3,120.00 1,999,380.00 3136FHYA7 2101 99 Fair Value 06/08/2011 1,996,260.00 0.00 0.00 0.00 0.00 5,000.00 2,001,260.00 3133XTQM1 2102 99 Fair Value 06/10/2011 1,996,260.00 0.00 0.00 0.00 0.00 2,500.00 1,998,760.00 3133XTQ58 2103 99 Fair Value 06/10/2011 1,998,120.00 0.00 0.00 0.00 0.00 1,260.00 1,999,380.00 3136FHE43 2104 99 Fair Value 07/01/2011 0.00 2,000,000.00 0.00 0.00 0.00 3,120.00 2,003,120.00 3128X8V33 2105 99 Fair Value 07/06/2011 0.00 2,000,000.00 0.00 0.00 0.00 6,860.00 2,006,860.00 Subtotal 79,119,587.98 4,000,000.00 164,813.28 8,101,684.72 0.00 -205,699.34 75,877,810.48 Total 79,119,587.98 4,000,000.00 164,813.28 8,101,684.72 0.00 -205,699.34 75,877,810.48 Portfolio OTAY AP Run Date:08/21/2009 -16:37 GD (PRF_GD)SymRept6.41.200 ReportVer.5.00 ====~---~----------------------_.___c..'.c,}_c·_,c,_-",~~ OTAY Duration Report Sorted by Investment Type -Investment Type Through 07/31/2009 Investment Book Par Market Current YTM Current Maturity/Effective Security 10 Investment#Fund Issuer Class Value Value Value Rate 365 Yield Call Date Duration 084664AF8 2094 99 Berkshire Hathaway Fin Fair 2,027,228.35 2,000,000.00 2,056,480.00 4.200 2.000 2.103 12/15/2010 1.328 36962G2S2 2044 99 General Electric Capital Fair 2,014.790.14 2,000,000.00 2,070,820.00 5.000 2.000 2.291 12/01/2010 1.282 31331GWK1 2100 99 Federal Farm Credit Bank Fair 2,000,000.00 2,000,000.00 1,999,380.00 1.100 1.150 1.162c 08/28/2009 0.073 31398AWJ7 2097 99 Fannie Mae Fair 2,000,000.00 2,000,000.00 2,010,620.00 1.875 1.875 1.097c 04/08/2010 0.677 3128X8WC2 2098 99 Federal Home Loan Mortgage Fair 2,000,000.00 2,000,000.00 2,010,720.00 1.750 1.750 1.001c 04/20/2010 0.711 3136FHYA7 2101 99 Fannie Mae Fair 2,000,000.00 2,000,000.00 2,001,260.00 1.150 1.180 1.076c 06/08/2010 0.844 3133XT058 2103 99 Federal Home Loan Bank Fair 2,000,000.00 2,000,000.00 1,999,380.00 1.240 1.240 1.302c 09/10/2009 0.000 3133XTLP9 2099 99 Federal Home Loan Bank Fair 1,999,101.39 2,000,000.00 2,000,620.00 1.525 1.559 1.463c 08/18/2009 0.000 3128X80H8 2095 99 Federal Home Loan Mortgage Fair 2,000,000.00 2,000,000.00 2,011,540.00 2000 2.000 1.072c 03/16/2010 0.617 3128X8V33 2105 99 Federal Home Loan Mortgage Fair 2,000,000.00 2,000,000.00 2,006,860.00 1.850 1.850 1.160c 01/06/2010 0.432 3136FHAA3 2091 99 Federal National MortageAssoc Fair 2,000,000.00 2,000,000.00 2,013,120.00 2.000 2.000 0.752c 02111/2010 0.520 31398AVL3 2093 99 Federal National Mortage Assoc Fair 2,000,000.00 2,000,000.00 2,006,880.00 2.000 2.000 1.409c 03/02/2010 0.577 3133XTOM1 2102 99 Federal Home Loan Bank Fair 2,000,000.00 2,000,000.00 1,998,760.00 1.180 1.240 1.305c 12/10/2009 0.358 3136FHE43 2104 99 Federal National Mortage Assoc Fair 2,000,000.00 2,000,000.00 2,003,120.00 1.500 1.500 1.186c 10/01/2009 0.000 1005581024 2090 99 Neighborhood National Bank Amort 1,000,000.00 1,000,000.00 1,000,000.00 3.150 3.194 3.150 12/10/2009 0.353t 205003183 2066 99 California Bank &Trust Amort 79,108.00 79,108.00 79,108.00 3.180 3.224 3.180 01/2212010 0.469 t 1006200563 2096 99 Neighborhood National Bank Amort 2,000,000.00 2,000,000.00 2,000,000.00 2.600 2.636 2.600 02/04/2010 0.502t LAIF 9001 99 STATE OF CALIFORNIA Fair 3,437,888.70 3,437,888.70 3,442,374.26 1.035 1.035 1.035 0.000 LAIF COPS07 9009 99 STATE OF CALIFORNIA Fair 0.00 0.00 0.00 1.530 1.530 1.530 0.000 SDCOUNTY 9007 99 San Diego County Fair -39,640,567.73 39,640,567.73 39,642,000.00 1.498 1.498 1.498 0.000 ReportTotal 74,198,684.31 74,157,564.43 74,353,042.26 1.461 0.221t t =Duration can not be calculated on these investments dueto incomplete Market price data. Run Date:08121/2009 -16:38 Page 1 Portfolio OTAY AP DU (PRF_DU)SymRept 6.41.200 Report Ver.5.00 STAFF REPORT September 2,2009 DIV.NO. MEETING DATE: W.O.lG.F.NO: Regular Board ~ Sean Prendergast,Finance4' Supervisor,Payroll &AP APPROVED BY:Joseph Beachem,Chief Financial Officer (Chief) TYPE MEETING: SUBMITTED BY: APPROVED BY:German Alvarez,Assistant General Manager (Ass!.GM): SUBJECT:Accounts Payable Demand List PURPOSE: Attached is the list of demands for the Board's information. FISCAL IMPACT: SUMMARY NET DEMANDS CHECKS (2019291-2019702)$3,236,324.05 WIRE TO: CITY TREASURER -RECLAIMED WATER PURCH -JUNE DELTA HEALTH SYSTEMS -DENTAL &COBRA CLAIMS JP MORGAN SECURITIES -QUARTERLY REMARKETING LANDESBANK -CERTIFICATES OF PARTICIPATION SAN DIEGO COUNTY WATER WATER DELIVERIES -JUNE SPECIAL DIST RISK MGMT AUTH -INSURANCE PREMIUM UNION BANK -PAYROLL TAXES $159,993.12 $19,520.01 $2,715.04 $2,802.61 $2,308,243.21 $189,288.85 $295,128.60 TOTAL CASH DISBURSEMENTS $6,214,015.49 RECOMMENDED ACTION: That the Board receive the attached list of demands. Jb/Attachment OTAYWATER DISTRICT CHECK REGISTER FOR CHECKS 2019291 THROUGH 2019702 RUN DATES 8/5/2009 TO 8/26/2009 OTAYWATER DISTRICT CHECKREGISTER FOR CHECKS 2019291 THROUGH 2019702 RUN DATES 8/5/2009 TO 8/26/2009 Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total 131131520 07/30/09 BULK AQUA AMMONIA 19%1,896.30 4,361.98 2019614 08/26/09 00132 AIRGASWEST 103144441 07/31/09 BREATHING AIR TREATMENT PLANT 25.73 25.73 2019369 08/12/09 10754 ALEJANDRO CHAVEZ Ref002398224 08/11/09 UB Refund Cst#0000122991 9.47 9.47 2019457 08/12/09 01463 ALLIED ELECTRONICS INC 96750BOO 07/21/09 MISC CIP ELECTRICAL PARTS 970.60 970.60 2019513 08/19/09 02362 ALLIED WASTE SERVICES #509 0509003647578 07/25/09 TRASH REMOVAL SERVICES 767.95 0509003648932 07/25/09 ASBESTOS DISPOSAL CONTAINER RENTAL 192.12 0509003649704 07/25/09 TRASH REMOVAL SVCS TREATMENT PLANT 131.66 1,091.73 2019370 08/12/09 10766 AMANDA LANZONE Ref002398236 08/11/09 UB Refund Cst #0000131449 66.79 66.79 2019615 08/26/09 10831 AMERICAN BACKFLOW PREVENTION R1184 08/19/09 MEMBERSHIP RENEWAL 75.00 75.00 2019514 08/19/09 02966 AMERICAN INDUSTRIAL SUPPLYINC 116136 07/24/09 TUFF STUFF CLEANER 237.37 237.37 2019515 08/19/09 04660 AMERICAN INSTITUTE OF 10310696 08/03/09 SUBSCRIPTION RENEWAL 69.00 69.00 2019295 08/05109 06166 AMERICAN MESSAGING L1109570JH 08/01/09 PAGER SERVICES 262.22 262.22 2019516 08/19/09 00187 AMERICAN PUBLIC WORKS 001445 08/14/09 640 RESERVOIRS APWAAWARD 90.00 90.00 2019517 08/19/09 00107 AMERICAN WATER WORKS 7000131631 07/24/09 SROMS-STANDARDS ON CD 2,015.00 2,015.00 2019296 08/05/09 02518 AMERICAN WATER WORKS ASSN 001410 OS/29/09 REGISTRATION FEE 795.00 795.00 2019297 08/05/09 10728 ANDERSON,FRANK 001413 07/31/09 SAFETY BOOTS REIMBURSEMENT 86.99 001414 08/03/09 REIMB CERTIFICATE RENEWAL 76.00 162.99 2019616 08/26/09 06165 ANITA FIRE HOSE COMPANY ETC 08538 07/31/09 FIRE EXTINGUISHER SERVICE 3,071.48 3,071.48 2019617 08/26/09 00002 ANSWER INC m508 08/22/09 TELEPHONE ANSWERING SERVICES 1,000.00 1,000.00 2019298 08/05/09 08967 ANTHEM BLUE CROSS EAP 40795 07/20/09 EMPLOYEE ASSISTANCE PROGRAM SERVICES 381.80 381.80 2019299 08/05/09 03357 APEX ADVERTISING INC 354811 07/14/09 UNIFORM CAPS 1,290.82 1,290.82 2019371 08/12/09 10760 ARGENT SECURITIES Ref002398230 08/11/09 UB Refund Cst #0000125861 120.26 120.26 2019618 08/26/09 05758 AT&T 001440 08/07109 PHONE SERVICE (HI HEAD P/S-SCADA)32.33 32.33 2019458 08/12/09 08330 AT&T INTERNET SERVICES 8547826250709 08/11/09 OPTE MAN INTERNET BANDWIDTH 1,200.00 1,200.00 2019518 08/19/09 10827 AZMI KHAZIN 001453 08/13/09 WORK ORDER REFUND 00713-090045 3,158.85 3,158.85 Page 2 of22 ---_._---------_.._-------_._~--_. OTAY WATER DISTRICT CHECK REGISTER FOR CHECKS 2019291 THROUGH 2019702 RUN DATES 8/5/2009 TO 8/26/2009 OTAYWATER DISTRICT CHECK REGISTER FOR CHECKS 2019291 THROUGH 2019702 RUN DATES 8/5/2009 TO 8/26/2009 Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total 2019522 08/19/09 00223 C W MCGRATH INC 33816 07/29/09 CRUSHED ROCK 137.61 33779 07/24/09 CRUSHED ROCK 95.84 33788 07/27/09 CRUSHED ROCK 88.08 33825 07/30/09 CRUSHED ROCK 64.02 385.55 2019622 08/26/09 10725 CABLES PLUS LLC 39979 08/04/09 FIBER OPTIC CABLE AND ACCESSORIES 1,530.74 1,530.74 2019623 08/26/09 09800 CALIFORNIA BANK &TRUST 081605R 07/27/09 RETENTION FOR NEWEST CONSTRUCTION 8,802.10 8,802.10 2019523 08/19/09 08538 CALIFORNIA HIGHWAY PATROL 001463 08/18/09 COLLISION REPORT FEE 10.00 10.00 2019381 08/12/09 10780 CALIFORNIA PROPERTY INVESTMENT Ref002398250 08/11/09 UB Refund Cst #0000142972 42.66 4?66 2019524 08/19/09 00693 CALIFORNIA SPECIAL DISTRICTS 001449 08/20/09 QUARTERLY MEETING 37.00 37.00 2019525 08/19/09 02584 CALIFORNIAWATER ENVIRONMENT 001464 08/19/09 2ND ANNUAL JOINT VENDOR FAIR 50.00 50.00 2019302 08/05/09 01004 CALOLYMPIC SAFETY 058080 07/13/09 SAFETY EQUIPMENT (LANYARDS)634.75 634.75 2019624 08/26/09 01004 CALOLYMPIC SAFETY C015543 CREDIT FOR HYDROGEN SULFIDE SENSOR (1,650.83) 058082 07/20/09 HYDROGEN SULFIDE SENSOR 2,206.72 058966 08/06/09 TESTER FOR HAZMAT A-SUITS 626.64 1,182.53 2019526 08/19/09 04215 CAMP DRESSER &MCKEE INC 8032195715 07/30/09 P2451 -BI-NATIONAL OCEAN DESALINATION 5,039.50 8031829814 06/12/09 P2451 -BI-NATIONAL OCEAN DESALINATION 539.50 5,579.00 2019382 08/12109 10809 CANYON VIEW CONGREGATION Ref002398280 08/11/09 UB Refund Cst#0000147599 112.69 112.69 2019625 08/26/09 04071 CAPITOL WEBWORKS LLC 22066 07/31/09 ELECTRONIC FILING FEE 45.00 45.00 2019303 08/05/09 02758 CARMEL BUSINESS SYSTEMS INC 7045 08/01/09 TEMPORARY SERVICES -RECORDS 1,241.10 7043 08/01/10 SCANNING ENGINEERING DRAWINGS 1,036.05 2,277.15 2019626 08/26/09 02758 CARMEL BUSINESS SYSTEMS INC 7044a 08/01/09 SCANNING ENGINEERING DRAWINGS 1,159.63 7044 08/01/09 STORAGE &DESTRUCTION OF DOCUMENTS 454.25 1,613.88 2019627 08/26/09 03491 CASA DE ORO CAR WASH 33 08/06/09 VEHICLE WASHING 1,829.92 1,829.92 2019383 08/12/09 10741 CECILE MIXON Ref002398211 08/11/09 UB Refund Cst #0000070235 456.82 456.82 2019384 08/12/09 10791 CHERRYLYNN FERNANDEZ Ref002398262 08/11/09 UB Refund Cst #0000145433 28.96 28.96 2019385 08/12/09 10773 CITIMORTGAGE INC Ref002398243 08/11/09 UB Refund Cst #0000140329 19.44 19.44 2019304 08/05/09 00446 CITY OF CHULAVISTA 001408 07/30/09 HR DEPT GENERAL TRAINING 1,600.00 1,600.00 Page 4 of22 OTAYWATER DISTRICT CHECK REGISTER FOR CHECKS 2019291 THROUGH 2019702 RUN DATES 8/5/2009 TO 8/26/2009 Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total 2019527 08/19/09 08397 CLOVERLEAF TOOL COMPANY 20893 07/28/09 QUICK CLAMPS 131.00 131.00 2019386 08/12109 10800 COASTAND COUNTRY REAL ESTATE Ref002398271 08/11/09 UB Refund Cst#0000146559 58.28 58.28 2019387 08/12/09 10816 COLDWELL BANKER PREMIER Ref002398287 08/11/09 UB Refund Cst#0000153927 47.05 47.05 2019628 08/26/09 10834 COMPUSA RETAIL INC P13166500102 08/01/09 CABLE KIT 39.99 39.99 2019305 08/05/09 03334 COMPUTER MASTERS 74250 07/10/09 SCANNER 1,013.55 1,013.55 2019528 08/19/09 03334 COMPUTER MASTERS 74464 CREDIT FOR HP CYAN TONER (947.82) 74339 07/22/09 TONER 1,771.03 74386 07/28/09 HEADSETS -BACKUP REPLACEMENTS 763.43 74363 07/24/09 TONER 676.45 74385 07/27/09 HEADSETS -BACKUP REPLACEMENTS 22.84 2,285.93 2019306 08/05/09 10729 CONCORD ENVIRONMENTAL 001420 08/04/09 REFUND OF BID SECURITY DEPOSIT 15,637.50 15,637.50 2019462 08/12/09 04398 CONSTRUCTION MANAGEMENT 001421 08/06/09 REGISTRATION FEE 55.00 55.00 2019529 08/19/09 03307 CONSTRUCTION MANAGEMENT 147985 08/12/09 MEMBERSHIP DUES 600.00 600.00 2019629 08/26/09 04398 CONSTRUCTION MANAGEMENT 001480 08/24109 REGISTRATION FEES 140.00 001474 08/19/09 REGISTRATION FEES 110.00 250.00 2019463 08/12/09 03624 COPY LINK INC AR102530 07/23/09 SERVICE FOR SHARP COPIERS 746.28 AR102531 07/23/09 SERVICE FOR SHARP COPIERS 413.33 AR102532 07/23/09 SERVICE FOR SHARP COPIERS 354.88 1,514.49 2019530 08/19/09 02612 COUNCIL OF WATER UTILITIES 001439 08/12/09 MONTHLY MEETING 50.00 50.00 2019307 08/05/09 02122 COUNTY OF SAN DIEGO 001419 08/04/09 PERMIT FEES FOR ENGINE #41 2,432.00 2,432.00 2019531 08/19/09 00134 COUNTY OF SAN DIEGO 001444 08/13/09 RECORDING AND FILING FEES 55.00 55.00 2019532 08/19/09 00134 COUNTY OFSAN DIEGO 001467 08/17/09 RECORDING AND FILING FEES 37.00 37.00 2019533 08/19/09 00134 COUNTY OF SAN DIEGO 001466 08/17/09 RECORDING AND FILING FEES 28.00 28.00 2019534 08/19/09 00134 COUNTY OFSAN DIEGO 001465 08/17/09 RECORDING AND FILING FEES 25.00 25.00 2019535 08/19/09 02122 COUNTY OF SAN DIEGO 001470 08/19/09 PERMIT APPLICATION FEES 2,112.00 2,112.00 2019630 08/26/09 03086 COUNTY OF SAN DIEGO LC0931 06/22/09 LAFCO COSTS 38,544.00 38,544.00 Page 5 of22 "_,".~_.,..___.__~.~.."~·,,7,~~-,.--,-._.._~_""""-""'-""''''-'''"''''''__''-'-'''''''''''''''''''~_~'._.......,.._~..~...__~"."....,,~____-~?'"~~i2,__ OTAYWATER DISTRICT CHECK REGISTER FOR CHECKS2019291 THROUGH 2019702 RUN DATES 8/5/2009 TO 8/26/2009 Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total 2019631 08/26/09 07494 COUNTY OF SAN DIEGO 962 08/07/09 SEWERSERVICE CHARGE 157.06 157.06 2019388 08/12/09 10779 DARIOMEZA Ref002398249 08/11/09 UB Refund Cst #0000142873 14.89 14.89 2019389 08/12/09 10814 DAVID BENSOUSSAN Ref002398285 08/11/09 UB Refund Cst #0000147921 30.11 30.11 2019390 08/12/09 10758 DAVID WHITE Ref002398228 08/11/09 UB Refund Cst #0000124937 8.05 8.05 2019464 08/12/09 02603 DELL MARKETING LP XD994KCD1 07/17/09 SCADALAPTOP PARTS 420.82 420.82 2019465 08/12/09 07680 DELTA HEALTH SYSTEMS P090804 08/06/09 EMPLOYEE HEALTH ADMIN SERVICES 1,360.00 1,360.00 2019308 08/05/09 02733 DEPARTMENT OF CONSUMER AFFAIRS 001418 08/03/09 CERTIFICATE RENEWAL 125.00 129.00 2019632 08/26/09 03744 DEPARTMENT OF JUSTICE 749372 08/06/09 FINGERPRINTANALYSIS SERVICES 153.00 153.00 2019466 08/1 2109 00319 DEPARTMENT OF PUBLIC HEALTH 001436 08/10109 CERTIFICATE RENEWAL 80.00 80.00 2019536 08/19/09 00319 DEPARTMENT OF PUBLIC HEALTH 24363 08/14/09 CERTIFICATE RENEWAL 80.00 80.00 2019633 08/26/09 02519 DIEHL,EVANS &COMPANY LLP 67992 07/31/09 AUDITSERVICES 5,350.00 5,350.00 2019634 08/26109 00550 DIETERICH-POST COMPANY 919378 07/07/09 HP 5500PS 60"-DESIGNJET MAINTENANCE 1,656.95 1,656.95 2019309 08/05/09 03417 DIRECTV 1054831305 07/19/09 SATELLITE TV SERVICE 5.00 5.00 2019537 08/19/09 03417 DIRECTV 1065240692 08/05/09 SATELLITE TV SERVICE 10.00 10.00 2019635 08/26/09 03417 DIRECTV 1075141027 08/19/09 SATELLITE TV SERVICE 5.00 5.00 2019391 08/12/09 10797 DOWNEYSAVINGS &LOAN Ref002398268 08/11/09 UB Refund Cst #0000146111 22.11 22.11 2019392 08/12/09 10804 DOWNEYSAVINGS AND LOAN Ref002398275 08/11/09 UB Refund Cst #0000146695 58.28 58.28 2019538 08/19/09 09871 EARL KATZER 001458 08/13/09 WORK ORDER REFUND D0620-090030 4,049.64 4,049.64 2019393 08/12/09 10785 ED PREHODEN Ref002398256 08/11/09 UB Refund Cst#0000144500 47.64 47.64 2019310 08/05/09 02447 EDCO DISPOSAL CORPORATION 001403 07/31/09 RECYCLING SERVICES 90.00 90.00 2019636 08/26/09 00230 EDP PRODUCTS INC 806080 07/31/09 CARTRIDGE STORAGE/RETRIEVAL 243.80 243.80 2019394 08/12/09 10731 ELSAGUZMAN Ref002398201 08/11/09 UB Refund Cst#0000056946 23.42 23.42 2019467 08/12/09 08023 EMPLOYEE BENEFIT SPECIALISTS 00470791N 07/31/09 ADMINISTRATION FEES FOR COBRA 540.00 540.00 Page 6 of22 ~,-~"","",---- - - -------"------------------_._---------~_._-"-~--_..._._-'~.__·__r OTAYWATER DISTRICT CHECK REGISTER FOR CHECKS 2019291 THROUGH 2019702 RUN DATES 8/5/2009TO 8/26/2009 OTAYWATER DISTRICT CHECK REGISTER FOR CHECKS 2019291 THROUGH 2019702 RUN DATES 8/5/2009 TO 8/26/2009 Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total 2019640 08/26/09 00035 FISHER SCIENTIFIC 6605945 07/31/09 MICROSCOPE AND PH METER 1,162.31 5648730 07/29/09 LABORATORY SUPPLIES 104.66 1,266.97 2019641 08/26/09 02591 FITNESS TECH INC 5926 08/01/09 MAINTENANCE FOR FITNESS EQUIPMENT 125.00 125.00 2019316 08/05/09 01612 FRANCHISE TAX BOARD Ben2398067 08/06/09 PAYROLL DEDUCTION 75.00 75.00 2019317 08/05/09 02344 FRANCHISE TAX BOARD Ben2398071 08/06/09 PAYROLL DEDUCTION 313.82 313.82 2019545 08/19/09 01612 FRANCHISE TAX BOARD Ben2398523 08/20109 PAYROLL DEDUCTION 75.00 75.00 2019546 08/19/09 02344 FRANCHISE TAX BOARD Ben2398527 08/20109 PAYROLL DEDUCTION 313.82 313.82 2019469 08/12/09 07224 FRAZEE INDUSTRIES INC 710874 07/20109 AIR-VAC PAINT 995.57 995.57 2019399 08/12/09 10751 GAIL BROWN Ref002398221 08/11/09 UB Refund Cst#0000094776 46.65 46.65 2019400 08/12/09 10806 GARYWYMA Ref002398277 08/11/09 UB Refund Cst#0000146771 35.72 35.72 2019642 08/26/09 03609 GBA MASTER SERIES INC 19612874 08/25/09 REGISTRATION FEE 580.00 580.00 2019401 08/12/09 10801 GENERAL GROWTH PROPERTIES,INC Ref002398272 08/11/09 UB Refund Cst#0000146659 39.05 39.05 2019402 08/12/09 10744 GERALD HANSEN Ref002398214 08/11/09 UB Refund Cst #0000081351 77.21 77.21 2019547 08/19/09 06276 GIFFORD ENGINEERING INC 4000 06/01/09 RADIO INSTALLS 406.99 4002 06/03/09 RADIO INSTALLS 404.87 811.86 2019403 08/12/09 10738 GLENN RICHARDSON Ref002398208 08/11/09 UB Refund Cst #0000064910 24.42 24.42 2019404 08/12/09 10796 GRACE ONTIVEROS Ref002398267 08/11/09 UB Refund Cst #0000145959 13.95 13.95 2019318 08/05/09 00101 GRAINGER INC 9036295542 07/16/09 REPAIR HARDWARE 558.13 9031465124 07/10109 TRAFFIC CONES 259.04 9033991366 07/14/09 PAINT 225.90 1,043.07 2019470 08/12109 00101 GRAINGER INC 9038806239 07/21/09 MISC ELECTRICAL PARTS 1,803.76 9039088068 07/21/09 PANELS FOR WIO 09-02463 869.14 9039088050 07/21/09 PANELS FOR WIO 09-02463 532.85 9038325552 07/20109 ELECTRICAL MATERIAL 195.70 9038806221 07/21/09 BATTERIES 177.15 3,578.60 2019548 08/19/09 00101 GRAINGER INC 9042769936 07/27109 REPAIR HARDWARE 192.84 9043443911 07/28/09 REPAIR HARDWARE 134.28 9043443929 07/28/09 ELECTRICAL MATERIAL 28.45 355.57 Page 8 of22 -------------------"----_.~-_.._._~---------~~"~.._-~_._-_.~---~~.~--_. OTAYWATER DISTRICT CHECK REGISTER FOR CHECKS 2019291 THROUGH 2019702 RUN DATES 8/5/2009 TO 8/26/2009 Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total 2019643 08/26/09 00101 GRAINGER INC 9056984249 CREDIT FOR COMPUTER LAN STATION (503.08) 9042427154 07/27/09 PANELS FOR W/O 09-02463 757.90 9043113050 07/27/09 WAREHOUSE SUPPLIES 200.19 9039582078 07/22/09 ELECTRICAL MATERIAL 6.35 461.36 2019644 08/26/09 03289 GRANGER,WILLIAM E 15710809 08/19/09 TRAVEL EXPENSE REIMBURSEMENT 249.84 249.84 2019645 08/26109 05515 GREENTREE APPLIED SYSTEMS INC 00530981N 08/06/09 SUPPORT FORGREENTREE SOFTWARE 1,200.00 1,200.00 2019405 08/12/09 10787 GREG SEALE Ref002398258 08/11/09 UB Refund Cst #0000144729 46.35 46.35 2019319 08/05/09 04979 GROSSMONT WORK TRAINING CENTEF 22467 07/10/09 RECRUITMENT MAILER 429.84 429.84 2019646 08/26/09 10833 GROSSMONT-CUYAMACACOMMUNITY 001475 08/13/09 EASEMENT ACQUISITION 229,800.00 229,800.00 2019471 08/12109 08968 GURROLA,MICHAEL 001426 08/10/09 SAFETY BOOTS REIMBURSEMENT 137.87 137.87 201 9472 08/12/09 02630 HAAKER EQUIPMENT COMPANY C68622 07/17/09 REPAIR PARTS 245.28 245.28 2019549 08/19/09 00174 HACH COMPANY 6339919 07/27/09 APA 6000 ROTARY VALVE REPAIRJREPL 1,191.90 6338017 07/24/09 LABORATORY SUPPLIES 113.83 1,305.73 2019647 08/26/09 00174 HACH COMPANY 6349771 08/03/09 CHLORINE &AMMONIAANALYZER 2,101.30 6338018 07/24/09 LABORATORY SUPPLIES 1,744.16 3,845.46 2019648 08/26/09 02629 HANSON AGGREGATES INC 598679 08/04/09 CRUSHED AGGREGATES &ROCK 115.14 115.14 2019649 08/26/09 09714 HD SUPPLY FACILITIES 50094645 08/04/09 WATER HEATER PILOT 117.77 117.77 2019650 08/26/09 04472 HECTOR I MARES-COSSIO 53 07/31/09 BI-NATIONAL CONSULTANT SERVICES 3,600.00 3,600.00 2019320 08/05/09 02096 HELIX WATER DISTRICT W01830 07/15/09 OTAY 14 FCF CONNECTION 20,905.99 20,905.99 2019550 08/19/09 00062 HELIX WATER DISTRICT 178540010809 08/19/09 WATER BILL -AVOCADO BLVD 91.20 174639860809 08/11/09 WATER BILL -RUSSELL SQ 36.50 12i70 2019651 08/26/09 08610 HENRY BROS ELECTRONICS INC 13050109 07/31/09 SECURITY CAMERAS FOR 1296 RESERVOIR 23,817.94 13040709 07/31/09 ACCESS CONTROLLER -TREATMENT PLANT 14,006.72 37,824.66 2019406 08/12/09 10788 HERLINDA INC Ref002398259 08/11/09 UB Refund Cst#0000144738 44.67 44.67 2019407 08/12/09 10813 HOME REALTY Ref002398284 08/11/09 UB Refund Cst#0000147863 10.66 10.66 2019473 08/12/09 04983 HOSPITALITYINC 3221a 08/03/09 ANNUAL SUMMER PICNIC 1,551.49 1,551.49 2019408 08/12/09 10784 HOWELL DOWNING Ref002398254 08/11/09 UB Refund Cst #0000144065 13.29 13.29 Page 9 of22 OTAYWATER DISTRICT CHECK REGISTER FOR CHECKS2019291 THROUGH 2019702 RUN DATES 8/5/2009 TO 8/26/2009 Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total 2019474 08/12/09 01649 IDEXX DISTRIBUTION INC 237764710 07/02/09 LAB SUPPLIES 2,723.52 2,723.52 2019551 08/19/09 03507 INDOFF INCORPORATED 1472810 07/28/09 OFFICE CHAIRS 15,452.08 15,452.08 2019652 08/26/09 08969 INFOSEND INC 38386 07/31/09 POSTAGE 17,110.69 38385 07/31/09 BILL PRINTING SERVICES 7,186.54 24,297.23 2019409 08/12/09 10803 INIAT NASSRAT Ref002398274 08/11/09 UB Refund Cst#0000146682 61.10 61.10 2019475 08/12/09 03380 INSIGHT PUBLIC SECTOR INC 1100099139 07/10/09 HP EVAAND SERVICES 90,961.39 1100099142 07/10/09 RAM FOR TRAINING ROOM LAPTOPS 925.03 91,886.42 2019653 08/26/09 02372 INTERIOR PLANT SERVICE INC 31728 07/31/09 PLANT SERVICES 169.00 169.00 2019552 08/19/09 03250 INTERNATIONAL PUBLIC MGMT 001442 08/17/09 REGISTRATION FEE 25.00 25.00 2019553 08/19/09 10822 JAMES TUCCI RF250369923 08/17/09 CUSTOMER OVER-PAYMENT 85.46 85.46 2019410 08/12/09 10802 JAN DAVIS Ref002398273 08/11/09 UB Refund Cst #0000146679 15.22 15.22 2019654 08/26/09 03077 JANI-KING OF CALIFORNIA INC SD008090273 08/01/09 OFF-SITE JANITORIAL SERVICES 1,042.00 1,042.00 2019655 08/26109 06630 JC HEDEN AND ASSOCIATES INC OWD031 07/27/09 TEMPORARY LABOR SERVICES 15,925.00 15,925.00 2019476 08/12/09 01010 JOBS AVAILABLE INC 916034 07/21/09 JOB POSTING 315.00 315.00 2019321 08/05/09 03172 JONES &STOKES ASSOCIATES 50962 04/01/08 FENCE &SIGN REPAIRS 7,336.00 7,336.00 2019554 08/19/09 03172 JONES &STOKES ASSOCIATES 0063171 06/15/09 ON-CALL ENVIRONMENTAL SVCS 180.00 180.00 2019411 08/12/09 10789 KAREN WHEELER Ref002398260 08/11/09 UB Refund Cst #0000145231 66.19 66.19 2019412 08/12/09 10771 KATHRYN BASSETT Ref002398241 08/11/09 UB Refund Cst #0000140071 16.39 16.39 2019656 08/26/09 09322 KAYVON AND ASSOCIATES INC RF625299118 08/25/09 REFUND ON UB ACCOUNT 2.07 2.07 2019657 08/26/09 05109 KEARNYPEARSON FORD 236893 08/03/09 REPAIR PARTS 125.79 125.79 2019413 08/12/09 10794 KIM THOMAS Ref002398265 08/11/09 UB Refund Cst #0000145640 18.72 18.72 2019477 08/12109 10416 KINGSCOTE CHEMICALS INC 208190 07/20109 RECYCLED WATER TESTING DYE 485.89 485.89 2019322 08/05/09 04996 KNOX ATTORNEY SERVICE INC 489535 07/14/09 DELIVERY OF BOARD &COMMITTEE PACKETS 28.60 489532 07/14/09 DELIVERY OF BOARD &COMMITTEE PACKETS 28.60 57.20 Page 10 of22 OTAY WATER DISTRICT CHECK REGISTER FOR CHECKS 2019291 THROUGH 2019702 RUN DATES 8/5/2009 TO 8/26/2009 Check #Date Vendor Vendor name Invoice Inv Date Descri~Amount Paid Check Total 2019478 08/12/09 04996 KNOX ATTORNEY SERVICE INC 491740 07/23/09 DELIVERY OF BOARD &COMMITTEE PACKETS 28.60 491378 07/22/09 DELIVERY OF BOARD &COMMITTEE PACKETS 28.60 491379 07/22/09 DELIVERY OF BOARD &COMMITTEE PACKETS 28.60 491380 07/22/09 DELIVERY OF BOARD &COMMITTEE PACKETS 28.60 491381 07/22/09 DELIVERY OF BOARD &COMMITTEE PACKETS 28.60 491382 07/22/09 DELIVERY OF BOARD &COMMITTEE PACKETS 28.60 171.60 2019555 08/19/09 04996 KNOXATTORNEYSERVICE INC 492151 07/27/09 DELIVERYOF BOARD &COMMITTEE PACKETS 28.60 492706 07/29/09 DELIVERYOF BOARD &COMMITTEE PACKETS 28.60 492710 07/29/09 DELIVERYOF BOARD &COMMITTEE PACKETS 28.60 492712 07/29/09 DELIVERY OF BOARD &COMMITTEE PACKETS 28.60 114.40 2019658 08/26/09 04996 KNOX ATTORNEYSERVICE INC 493998 08/05/09 DELIVERYOF BOARD &COMMITTEE PACKETS 28.60 493999 08/05/09 DELIVERYOF BOARD &COMMITTEE PACKETS 28.60 493996 08/05/09 DELIVERY OF BOARD &COMMITTEE PACKETS 28.60 493988 08/05/09 DELIVERY OF BOARD &COMMITTEE PACKETS 28.60 114.40 2019414 08/12/09 10770 KRISTYDELF Ref002398240 08/11/09 UB Refund Cst#0000140033 53.94 53.94 2019479 08/12/09 02063 LAMESA-SPRING VALLEY 3124 06/30/09 REIMB FOR TRAVEL TO THE GARDEN 152.00 152.00 2019323 08/05/09 01859 LA PRENSA SAN DIEGO 22722 07/14/09 JOB POSTING 30.00 30.00 2019415 08/12/09 10781 LAURA RABAGO Ref002398251 08/11/09 UB Refund Cst #0000143098 65.69 65.69 2019659 08/26/09 09511 LAYFIELD ENVIRONMENTAL SYSTEMS 1781 07/31/09 RECYCLED RESERVOIR COVERANALYSIS 1,000.00 1,000.00 2019416 08/12/09 10757 LEONORCRUZ Ref002398227 08/11/09 UB Refund Cst #0000124311 42.31 42.31 2019417 08/12/09 10748 LINDA SOMSAMOUTH Ref002398218 08/11/09 UB Refund Cst#0000091421 35.37 35.37 2019418 08/12/09 10768 LISA REED Ref002398238 08/11/09 UB Refund Cst#0000139440 63.49 63.49 2019324 08/05/09 02911 L1ZARDTECH 574391 07/27/09 GEOEXPRESS ANNUAL SUPPORT 26.21 26.21 2019660 08/26/09 05220 LOGICALIS INTEGRATION SOLUTION S924646 07/31/09 WIRELESS BROADBAND CONNECTION 5,000.00 S924769 07/31/09 WIRELESS BROADBAND CONNECTION 4,620.00 9,620.00 2019325 08/05/09 07591 MA,DONGXING 001416 07/31/09 COMPUTER LOAN PROGRAM 1,350.09 1,350.09 2019419 08/12/09 10775 MACARIOYANEZ Ref002398245 08/11/09 UB Refund Cst #0000141158 25.22 25.22 2019556 08/19/09 01464 MAG SYSTEMS INC 167605012 07/28/09 TRANSISTOR PARTS 921.58 921.58 2019480 08/12/09 03385 MAGANA,MANNY J 001434 08/04/09 REIMB CERTIFICATE RENEWAL 155.00 155.00 Page 11 of 22 --~-~~~"..".....,~_.-------------------- --------_.__.--'----'-'---'------'-----'---'----'---'--.-'-:....'----'-----'--,.~..~'----'" OTAYWATER DISTRICT CHECK REGISTER FOR CHECKS 2019291 THROUGH 2019702 RUN DATES 8/5/2009 TO 8/26/2009 Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total 2019557 08/19/09 10512 MAIL MANAGEMENT GROUP INC OWD5843 07/17/09 POSTCARD PRINTING &MAILING 882.00 882.00 2019558 08/19/09 00628 MANHATTAN NATIONAL LIFE 001438 08/14/09 VOLUNTARY LIFE INSURANCE 343.42 343.42 2019420 08/12/09 10795 MARC CARPENTER &ASSOCIATES Ref002398266 08/11/09 UB Refund Cst#0000145837 62.92 62.92 2019421 08/12/09 10737 MARIA HUERTA Ref002398207 08/11/09 UB Refund Cst #0000064084 39.06 39.06 2019422 08/12/09 10812 MARIA MASAWAY Ref002398283 08/11/09 UB Refund Cst #0000147860 30.69 30.69 2019423 08/12109 10759 MARITZA BRANDON Ref002398229 08/11/09 UB Refund Cst #0000125232 92.27 92.27 2019424 08/12/09 10749 MARK BLASZCZYK Ref002398219 08/11/09 UB Refund Cst #0000092640 23.71 23,71 2019425 08/12/09 10742 MARKCORBETT Ref002398212 08/11/09 UB Refund Cst #0000075020 6.06 6.06 2019661 08/26/09 02902 MARSTON+MARSTONINC 200982 08/01/09 JAMACHA PIPELINE COMMUNITY OUTREACH 6,659.66 200983 08/01/09 BI-NATIONAL DESAL COMMUNITY OUTREACH 955.00 7,614.66 2019426 08/12/09 10733 MARTHA INGUANZO Ref002398203 08/11/09 UB Refund Cst #0000059922 75.00 75.00 2019559 08/19/09 05329 MASTER METER INC 01575881N 07/21/09 INVENTORY 657,026.07 657,026.07 2019326 08/05/09 01183 MCMASTER-CARR SUPPLY CO 32866267 07/10/09 TREATMENT PLANT REPAIR PARTS 440.02 33253379 07/16/09 EFFLUENT METER SUPPORTS AND LIFT 354.89 794.91 2019481 08/12/09 01183 MCMASTER-CARR SUPPLY CO 34342120 07/30/09 WAREHOUSE SUPPLIES 119.91 119.91 2019662 08/26/09 01183 MCMASTER-CARR SUPPLY CO 34668271 08/05/09 REPL SAFETY FUEL CANSIUTILITY VEHICLE 444.38 34342072 07/30109 PUMP REPAIR PARTS 78.95 34828466 08/06/09 REPAIR PARTS 59.55 582.88 2019427 08/12109 10776 MCMILLIN SAN MIGUEL RANCH LLC Ref002398246 08/11/09 UB Refund Cst #0000141346 77.82 77.82 2019482 08/12/09 03745 MEDEROS,CHARLES 001437 08/11/09 TUITION REIMBURSEMENT 1,381.99 1,381.99 2019560 08/19/09 10825 MICHAEL GRIFFIN 001457 08/13/09 WORK ORDER REFUND D0529-010105 1,707.94 1,707.94 2019663 08/26/09 09581 MICHAEL R WELCH PHD PE 7131 07/05/09 ENGINEERING PLANNING SERVICES 3,780.00 3,780.00 2019664 08/26/09 10513 MICHAEL RICHARD WASTEWATER 6890 07/29/09 MICROSCOPIC EXAMINATION OF SLUDGE 350.00 350.00 2019428 08/12/09 10790 MIKEYALDA Ref002398261 08/11/09 UB Refund Cst #0000145408 55.64 55.64 2019327 08/05/09 00237 MISSION JANITORIAL SUPPLIES 16149601 07/13109 JANITORIAL SUPPLES 139.89 139.89 Page 12 of 22 -~-~"'.~--,.,..~_~_-- OTAY WATER DISTRICT CHECKREGISTER FOR CHECKS 2019291 THROUGH 2019702 RUN DATES 8/5/2009 TO 8/26/2009 Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total 2019561 08/19/09 10826 MISTER HOUSE REAL ESTATE 001452 08/13/09 WORK ORDER REFUND D0556-010200 1,231.06 1,231.06 2019665 08/26/09 03393 MOBILE MINI LLC -CA 904234186 08/04/09 RELOCATE STORAGE CONTAINER 184.88 184.88 2019328 08/05/09 01701 MUNOZ,JERRY A 001412 08/03/09 SAFETY BOOTS REIMBURSEMENT 117.43 117.43 2019666 08/26/09 03623 MWH AMERICAS INC 1284528 08/03/09 PROFESSIONAL SERVICES RENDERED 3,176.03 3,176.03 2019329 08/05/09 10202 MWH CONSTRUCTORS INC 1279693 07/09/09 TEMPORARY LABOR SERVICES 19,600.00 19,600.00 2019667 08/26/09 10202 MWH CONSTRUCTORS INC 1284826 08/06/09 TEMPORARY LABOR SERVICES 12,950.00 12,950.00 2019330 08/05/09 04676 NAPAAUTO PARTS 157994 07/13/09 REPAIR PARTS 90.26 158082 07/14/09 REPAIR PARTS 30.43 158025 07/13/09 REPAIR PARTS 14.62 135.31 2019483 08/12/09 04676 NAPAAUTO PARTS 157472 CREDIT FOR FILTER (36.10) 158296 07/15/09 REPAIR PARTS 182.48 158494 07/16/09 REPAIR PARTS 35.19 158550 07/16/09 REPAIR PARTS 27.72 158434 07/16/09 REPAIR PARTS 25.01 158422 07/16/09 REPAIR PARTS 24.57 258.87 2019562 08/19/09 04676 NAPA AUTO PARTS 159985 07/29/09 REPAIR PARTS 54.61 159363 07/23/09 REPAIR PARTS 46.15 159704 07/27/09 REPAIR PARTS 43.13 159163 07/22/09 REPAIR PARTS 42.85 159266 07/23/09 REPAIR PARTS 7.16 160202 07/30/09 REPAIR PARTS 5.61 199.51 2019668 08/26/09 04676 NAPA AUTO PARTS 160931 CREDIT FOR MOTOR CORE DEPOSIT (25.01) 160607 08/03/09 REPAIR PARTS 98.86 160691 08/04/09 REPAIR PARTS 87.76 160522 08/03/09 REPAIR PARTS 33.41 160751 08/04/09 REPAIR PARTS 31.86 160928 08/05/09 REPAIR PARTS 27.82 161059 08/06/09 REPAIR PARTS 24.10 160523 08/03/09 REPAIR PARTS 15.93 160753 08/04/09 REPAIR PARTS 14.98 161056 08/06/09 REPAIR PARTS 10.44 160620 08103/09 REPAIR PARTS 9.04 161058 08/06/09 REPAIR PARTS 3.14 332.33 2019429 08/12/09 10755 NATALIACARDONA Ref002398225 08/11/09 UB Refund Cst #0000123025 75.00 75.00 2019563 08/19/09 09881 NATGUN CORPORATION 6 07/30/09 P2143 1296-3 RESERVOIR 2.0 MG 407,529.00 407,529.00 Page 13 of 22 OTAY WATER DISTRICT CHECK REGISTER FOR CHECKS 2019291 THROUGH 2019702 RUN DATES 8/5/2009 TO 8/26/2009 OTAYWATER DISTRICT CHECK REGISTER FOR CHECKS 2019291 THROUGH 2019702 RUN DATES 8/5/2009 TO 8/26/2009 Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total 2019672 08/26/09 05497 PAYPAL INC 4854064 07/31/09 ON-LINE PAYMENT SERVICES 493.70 493.70 2019336 08/05/09 03308 PBS&J 1049818 07/16/09 PROFESSIONAL CONSULTING SERVICES 27.26 27.26 2019572 08/19/09 03308 PBS&J 1050784 07/23/09 2009 MASTER PLAN UPDATE 19,696.00 1050774 07/23/09 2009 MASTER PLAN UPDATE 492.00 20,188.00 2019673 08/26/09 03308 PBS&J 1044110 OS/20/09 2009 MASTER PLAN UPDATE 12,690.09 12,690.09 2019337 08/05/09 03649 PECK S HEAVY FRICTION INC 196508 07/13/09 REPAIR PARTS 50.57 50.57 2019434 08/12/09 10807 PEGGY TOMASELLO Ref002398278 08/11/09 UB Refund Cst #0000147178 49.17 4f!.17 2019338 08/05/09 00227 PELL MELLSUPPLY 46181100 07/15/09 STAINLESS STEEL NUTS AND BOLTS 4,172.30 4,172.30 2019485 08/12/09 00227 PELL MELL SUPPLY 46213000 07/20/09 BOLTS FOR EFFLUENT METER 1,013.99 1,013.99 2019573 08/19/09 03790 PENHALL COMPANY 22601 07/24/09 FLAT SAW CUTTING SERVICES 200.00 200.00 2019339 08/05/09 00137 PETTYCASH CUSTODIAN 001417 08/04/09 PETTY CASH REIMBURSEMENT 194.47 194.47 2019574 08/19/09 00137 PETTY CASH CUSTODIAN 001461 08/18/09 PETTY CASH REIMBURSEMENT 554.94 554.94 2019575 08/19/09 05333 PITTMAN,TINA 001448 08/13/09 SAFETY BOOTS REIMBURSEMENT 79.01 79.01 2019674 08/26/09 05499 PRAXAIR DISTRIBUTION INC 33750439 07/20/09 WELDING SUPPLIES 440.25 440.25 2019675 08/26/09 10662 PROFESSIONAL MAINTENANCE 71172 08/01/09 JANITORIAL SERVICES 2,675.00 2,675.00 2019676 08/26/09 03237 PROGRESSIVE MAPPING 4233 06/04/09 INSTALLATION OF AUTODESK LICENSE MGR 858.75 858.75 2019340 08/05/09 06641 PRUDENTIAL OVERALL SUPPLY 30024648 07/16/09 ADMIN/OPS UNIFORMS 334.41 30024647 07/16/09 ADMIN/OPS MATS,TOWELS AND SUPPLIES 148.79 30024649 07/16/09 ADMIN/OPS MATS,TOWELS AND SUPPLIES 109.80 30024291 07/15/09 ADMIN/OPS MATS,TOWELS AND SUPPLIES 94.96 30024650 07/16/09 ADMINIOPS UNIFORMS 66.38 30024290 07/15/09 ADMINIOPS UNIFORMS 63.91 818.25 2019486 08/12/09 06641 PRUDENTIAL OVERALL SUPPLY 30026752 07/23/09 ADMIN/OPS UNIFORMS 336.41 30026751 07/23/09 ADMIN/OPS MATS,TOWELS AND SUPPLIES 148.79 30026753 07/23/09 ADMIN/OPS MATS,TOWELS AND SUPPLIES 109.80 30026377 07/22109 ADMIN/OPS MATS,TOWELS AND SUPPLIES 94.96 30026754 07/23/09 ADMINIOPS UNIFORMS 58.96 30026376 07/22/09 ADMINIOPS UNIFORMS 52.49 801.41 Page 15 of22 _._,._,----_._---------_.-----._'-------------,-~-,'-'_.~._-~._-_._."_.:.~._----'-'-'-'-'---.~'--' OTAY WATER DISTRICT CHECK REGISTER FOR CHECKS 2019291 THROUGH 2019702 RUN DATES 8/5/2009 TO8/26/2009 Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total 2019576 08/19/09 06641 PRUDENTIAL OVERALL SUPPLY 30028465 07/30/09 ADMIN/OPS UNIFORMS 326.93 30028464 07/30/09 ADMIN/OPS MATS,TOWELS AND SUPPLIES 148.79 30028466 07/30/09 ADMIN/OPS MATS,TOWELS AND SUPPLIES 109.80 30028107 07/29/09 ADMIN/OPS MATS,TOWELS AND SUPPLIES 94.96 30028467 07/30/09 ADMIN/OPS UNIFORMS 67.56 30028106 07/29109 ADMIN/OPS UNIFORMS 52.49 800.53 2019677 08/26/09 06641 PRUDENTIAL OVERALL SUPPLY 30030164 08/06/09 ADMIN/OPS UNIFORMS 325.44 30030163 08/06/09 ADMIN/OPS MATS,TOWELS AND SUPPLIES 148.79 30030165 08/06/09 ADMIN/OPS MATS,TOWELS AND SUPPLIES 109.80 30029793 08/05/09 ADMIN/OPS MATS,TOWELS AND SUPPLIES 94.96 30030166 08/06/09 ADMIN/OPS UNIFORMS 71.56 30029792 08/05/09 ADMIN/OPS UNIFORMS 52.49 80?04 2019487 08/12/09 00078 PUBLIC EMPLOYEES RETIREMENT Ben2398047 08/06/09 PERS CONTRIBUTIONS (POST TAX)133,275.70 133,275.70 2019678 08/26/09 00078 PUBLIC EMPLOYEES RETIREMENT Ben2398503 08/20/09 PERS CONTRIBUTIONS (POST TAX)133,275.86 133,275.86 2019679 08/26/09 10294 QWIKPRINTS 092151647 08/03/09 FINGERPRINTING SERVICES 60.00 60.00 2019341 08/05/09 01342 R J SAFETY SUPPLYCO INC 26483001 07/14/09 SAFETY SUPPLIES 115.50 26510300 07/15/09 WAREHOUSE SAFETY SUPPLIES 48.28 163.78 2019488 08/12/09 01342 R J SAFETYSUPPLY CO INC 26516000 07/22/09 STRAW HATS 2,691.56 26510301 07/21/09 WAREHOUSE SAFETY SUPPLIES 86.18 26510302 07/22/09 WAREHOUSE SAFETY SUPPLIES 17.24 2,794.98 2019680 08/26/09 08331 RABOBANK NA 280214R 08/04/09 RETENTION FOR SPIESS CONSTRUCTION 10,771.36 10,771.36 2019435 08/12/09 10764 RAELENE CROWER Ref002398234 08/11/09 UB Refund Cst#0000128058 37.55 37.55 2019342 08/05/09 02041 RBF CONSULTING 9060061 07/10/09 CIP P2009 -36 INCH PIPELINE 32,100.00 32,100.00 2019681 08/26/09 06645 RELIABLE ELEVATOR INC 18117 08/01/09 ELEVATOR SERVICE &MAINTENANCE 430.00 430.00 2019489 08/12/09 00164 REXEL 800719070 07/21/09 THHN 12 GAUGE STRANDED COPPER WIRE 312.16 312.16 2019343 08/05/09 00521 RICK POST WELDING &8530 07/10/09 WELDERINOZZLEIWET TAP 1,190.00 8533 07/10/09 WELDERINOZZLEIWET TAP 450.00 1,640.00 2019577 08/19/09 05113 ROCKWELL ENGINEERING 10986 07/29/09 PUMP REPAIR PARTS 7,801.65 7,801.65 2019682 08/26/09 10832 RODNEY SAUNDERS RF006019228 08/24/09 RE-ISSUE UB REFUND 26.80 26.80 2019683 08/26/09 06412 ROMERO,TANYA 001479 08/24/09 TUITION REIMBURSEMENT 238.45 238.45 Page 16 of 22 r=,,-~'v ..."~' OTAY WATER DISTRICT CHECKREGISTER FOR CHECKS 2019291 THROUGH 2019702 RUN DATES 8/5/2009 TO8/26/2009 Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total 2019436 08/12/09 10750 RONSON SHAMOUN Ref002398220 08/11/09 UB Refund Cst #0000093002 29.00 29.00 2019490 08/12/09 00217 RW LITTLE CO INC 93448 07/17/09 POWDER COAT PARTS 350.00 93555 07/27/09 EFFLUENT METER REPLACEMENT 200.00 550.00 2019344 08/05/09 00362 RYAN HERCO PRODUCTS CORP 6644199 07/10/09 CPVC BALL VALVE 1"57.44 57.44 2019345 08/05/09 09148 S&J SUPPLY COMPANY INC 084527 07/16/09 MAINTENANCE PARTS 230.02 230.02 2019578 08/19/09 09148 S&J SUPPLY COMPANY INC 084815 07/27/09 WAREHOUSE SUPPLIES 463.55 463.55 2019684 08/26/09 09148 S&J SUPPLY COMPANY INC 085204 08/04/09 VALVE REPLACEMENT 8,166.04 085205 08/04/09 A.Y.COUPLING COMP TO FLARE 483.94 8,64f!.98 2019437 08/12109 10777 SABRINA FELIX Ref002398247 08/11/09 UB Refund Cst #0000141997 31.05 31.05 2019438 08/12/09 10753 SACHARY NARANJO Ref002398223 08/11/09 UB Refund Cst #0000122952 33.02 33.02 2019579 08/19/09 01170 SAN DIEGO COUNTY 6986 07/29/09 WATER CONSERVATION BOOKLETS 2,145.00 2,145.00 2019685 08/26/09 02586 SAN DIEGO COUNTY ASSESSOR 2009050 08/04/09 COUNTYASSESSOR DATA 125.00 125.00 2019580 08/19/09 00003 SAN DIEGO COUNTY WATER 6972 07/28/09 SMART LANDSCAPE PROGRAM 1,530.00 1,530.00 2019581 08/19/09 00247 SAN DIEGO DAILY TRANSCRIPT 151365 07/27/09 BID ADVERTISEMENT 71.30 151363 07/27/09 BID ADVERTISEMENT 68.20 151368 07/27/09 BID ADVERTISEMENT 54.25 193.75 2019686 08/26109 00247 SAN DIEGO DAILYTRANSCRIPT 152498 08/04/09 BID ADVERTISEMENT 54.25 152497 08/04/09 BID ADVERTISEMENT 54.25 152496 08/04/09 BID ADVERTISEMENT 54.25 162.75 2019582 08/19/09 03231 SAN DIEGO EAST COUNTY 001450 08/17/09 REGISTRATION FEES 100.00 100.00 2019346 08/05/09 00121 SAN DIEGO GAS &ELECTRIC 001407 07/29/09 UTILITY EXPENSES 71,500.04 001406 07/27/09 UTILITY EXPENSES 36,696.11 001409 07/26/09 UTILITY EXPENSES 11,323.85 001405 07/24/09 UTILITY EXPENSES 612.92 120,132.92 2019491 08/12/09 00121 SAN DIEGO GAS &ELECTRIC 001425 08/05/09 UTILITY EXPENSES 82,327.71 82,327.71 2019583 08/19/09 00121 SAN DIEGO GAS &ELECTRIC 001441 08/04/09 UTILITYEXPENSES 537.49 537.49 2019687 08/26/09 00121 SAN DIEGO GAS &ELECTRIC 001473 08/19/09 UTILITY EXPENSES 14,943.14 001481 08/19/09 UTILITYEXPENSES 65.27 15,008.41 Page 17 of22 -~~.,"____~..~,-o-~"",,-,..--,---'""o','-W"__''_'_•.,_.~_____,_~__.__•____._.__•._""",_'c_'_~_.'~.·~.~~_C-_~~~·~~ OTAYWATER DISTRICT CHECK REGISTER FOR CHECKS2019291 THROUGH 2019702 RUN DATES 8/5/2009 TO 8/26/2009 OTAYWATER DISTRICT CHECK REGISTER FOR CHECKS 2019291 THROUGH 2019702 RUN DATES 8/5/2009 TO 8/26/2009 Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total 816800 07/31/09 PORTABLE TOILET RENTAL 80.06 816801 07/31/09 PORTABLE TOILET RENTAL 80.06 816799 07/31/09 PORTABLE TOILET RENTAL 80.06 816798 07/31/09 PORTABLE TOILET RENTAL 80.06 400.30 2019497 08/12/09 09711 SPATIAL WAVE INC 1106450140 07/21109 MAPPLET SOFTWARE UPGRADE 6,930.00 6,930.00 2019586 08/19/09 03516 SPECIAL DISTRICT RISK GC3748 08/14/09 AUTO INSURANCE DEDUCTIBLE 1,000.00 1,000.00 2019693 08/26/09 00590 SPECIALTY SEALS &ACCESSORIES 27149 08/05/09 MECHANICAL SEAL 359.42 359.42 2019694 08/26/09 03184 SPIESS CONSTRUCTION CO INC 280214 08/04109 P2191 -850-4 RESERVOIR (CONSTRUCTION)96,942.28 96,942.28 2019587 08/19/09 05968 STAPLES BUSINESSADVANTAGE 3122817527 CREDIT (107.66) 8013084046 07/25/09 RECORDS AND OFFICE SUPPLIES 249.22 141.56 2019695 08/26/09 05968 STAPLES BUSINESS ADVANTAGE 3122817531 08/01/09 OFFICE SUPPLIES 904.63 3122817532 08/01/09 TONER CARTRIDGE &DRUM KIT 278.31 1,182.94 2019355 08/05/09 06281 STATE DISBURSEMENT UNIT Ben2398069 08/06109 PAYROLL DEDUCTION 286.73 286.73 2019356 08/05/09 06299 STATE DISBURSEMENT UNIT Ben2398057 08/06/09 PAYROLL DEDUCTION 237.69 237.69 2019357 08/05/09 06303 STATE DISBURSEMENT UNIT Ben2398063 08/06/09 PAYROLL DEDUCTION 836.30 836.30 2019358 08/05/09 08533 STATE DISBURSEMENT UNIT Ben2398061 08/06/09 PAYROLL DEDUCTION 841.01 841.01 2019588 08/19/09 06281 STATE DISBURSEMENT UNIT Ben2398525 08/20/09 PAYROLL DEDUCTION 286.73 286.73 2019589 08/19/09 06299 STATE DISBURSEMENT UNIT Ben2398513 08/20/09 PAYROLL DEDUCTION 237.69 237.69 2019590 08/19/09 06303 STATE DISBURSEMENT UNIT Ben2398519 08/20/09 PAYROLL DEDUCTION 836.30 836.30 2019591 08/19/09 08533 STATE DISBURSEMENT UNIT Ben2398517 08/20/09 PAYROLL DEDUCTION 841.01 841.01 2019359 08/05/09 02261 STATE STREET BANK &TRUST CO Ben2398049 08/06/09 DEFERRED COMP PLAN 6,533.62 6,533.62 2019592 08/19/09 02261 STATE STREET BANK &TRUST CO Ben2398505 08/20/09 DEFERRED COMP PLAN 6,504.30 6,504.30 2019442 08/12109 10740 STEPHANIE HERNANDEZ Ref002398210 08/11/09 UB Refund Cst #0000069764 54.88 54.88 2019593 08/19/09 10828 STEVEN GUZMAN RF625362315 08/18/09 REFUND OF CUSTOMEROVER-PAYMENT 104.69 104.69 2019443 08/12/09 10815 SUKUT CONSTRUCTION Ref002398286 08/11/09 UB Refund Cst #0000153719 674.38 674.38 2019444 08/12/09 10808 SUNSHINE REALTY Ref002398279 08/11/09 UB Refund Cst #0000147192 64.70 64.70 Page 19 of22 OTAY WATER DISTRICT CHECK REGISTER FOR CHECKS 2019291 THROUGH 2019702 RUN DATES 8/5/2009 TO 8/26/2009 Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total 2019445 08/12/09 10805 SVSC HOLDINGS Ref002398276 08/11/09 UB Refund Cst #0000146756 18.87 18.87 2019594 08/19/09 00408 SWEETWATER AUTHORITY 20090721 07/23/09 WATER SUPPLY STRATEGY COOP VENTURE 618.28 618.28 2019696 08/26/09 10835 SYLVIA LUA RF209177917 08/26/09 REFUND ON UB ACCOUNT 197.47 197.47 2019697 08/26/09 10412 SYSTEM ID WAREHOUSE 6226460 07/24/09 SCANNING HARDWARE/SOFTWARE 8,508.00 8,508.00 2019498 08/12/09 02799 TARULLI TIRE INC -SAN DIEGO 20039260 07/15/09 TIRE SERVICE 166.48 166.48 2019595 08/19/09 02799 TARULLI TIRE INC -SAN DIEGO 20039483 07/30/09 TIRE SERVICE 244.82 20039456 07/28/09 TIRE SERVICE 37.94 282.76 2019446 08/12109 10782 TEAM TOWNSON Ref002398252 08/11/09 UB Refund Cst#0000143153 61.97 61.97 2019447 08/12/09 10778 TERRA NOVAREALTY Ref002398248 08/11/09 UB Refund Cst#0000142666 20.00 20.00 2019596 08/19/09 10719 THE TRAINING CONSORTIUM LLC 14868 07/27/09 MICROSOFTALL ACCESS TRAINING 2,790.00 2,790.00 2019448 08/12/09 10774 THERESA RUBEY Ref002398244 08/11/09 UB Refund Cst #0000140925 63.09 63.09 2019449 08/12/09 10769 THOMAS CARROLL Ref002398239 08/11/09 UB Refund Cst #0000139860 41.05 41.05 2019597 08/19/09 09332 THOMAS KENNY 001456 08/13/09 WORK ORDER REFUND D0594-010246 743.96 743.96 2019450 08/12/09 10767 THOMAS KO Ref002398237 08/11/09 UB Refund Cst #0000138983 21.99 21.99 2019598 08/19/09 04977 T-MOBILE 4150860450809 08/05/09 CELL PHONE &BLACKBERRY SERVICES 1,087.56 1,087.56 2019451 08/12/09 10743 TODD BAKER Ref002398213 08/11/09 UB Refund Cst #0000079669 32.95 32.95 2019499 08/12/09 07936 TRACER ENVIRONMENTAL SCIENCES 219407 07/22/09 AQUEOUS AMMONIA SAFETY REVIEW 3,300.75 3,300.75 2019698 08/26/09 00427 UNDERGROUND SERVICEALERT OF 720090454 08/01/09 UNDERGROUND TRENCH SERVICEALERTS 328.50 328.50 2019360 08/05/09 03563 UNDERGROUND UTILITIES INC 076972 07/15/09 WATER METERBOX CLEANOUT MAINTENANCE 1,462.50 1,462.50 2019599 08/19/09 03563 UNDERGROUND UTILITIES INC 076977 07/24/09 WATER METER BOX CLEANOUT MAINTENANCE 1,667.25 1,667.25 2019500 08/12/09 00075 UNION TRIBUNE PUBLISHING CO 0010263595 07107/09 JOB POSTING 299.00 299.00 2019600 08/19/09 00075 UNION TRIBUNE PUBLISHING CO 0010271697 07/25/09 BID ADVERTISEMENT 265.60 0010270225 07/23/09 BID ADVERTISEMENT 249.60 0010263369 07/06/09 LEGALADVERTISEMENT 220.80 0010271691 07/25/09 BID ADVERTISEMENT 195.20 931.20 Page 20 of 22 ---------------------------_._._------~ OTAY WATER DISTRICT CHECK REGISTER FOR CHECKS 2019291 THROUGH 2019702 RUN DATES 8/5/2009 TO 8/26/2009 Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total 2019501 08/12/09 08262 UNITED RENTALS NORTHWEST INC 2019361 08/05/09 05417 UNITED STATES DEPARTMENT 2019601 08/19/09 05417 UNITED STATES DEPARTMENT 2019602 08/19/09 00350 UNITED STATES POSTAL SERVICE 2019603 08/19109 07662 UNITEDHEALTHCARE SPECIALTY 2019604 08/19/09 03212 UNUM LIFE INSURANCE 2019502 08/12/09 07674 US BANK CORPORATE PAYMENT 2019699 08/26/09 07674 US BANK CORPORATE PAYMENT 2019503 08/12/09 10667 USF FABRICATION INC 82629282001 Ben2398065 Ben2398521 104339510709 092300000106 001468 001435 001432 001433 001431 001477 SLl8107533 07/22/09 08/06/09 08/20109 07/20109 08/19/09 08/18/09 07/22/09 07/22/09 07/22/09 07/22/09 07/22/09 07/22/09 CONCRETE PAYROLL DEDUCTION PAYROLL DEDUCTION REIMBURSE POSTAGE MACHINE BASIC L1FE/AD&D &SUPP LIFE INS SALARY CONTINUATION INSURANCE DISTRICT EXPENSES DISTRICT EXPENSES DISTRICT EXPENSES DISTRICT EXPENSES DISTRICT EXPENSES PADLOCK RETROFIT KIT FOR CIP P2487 160.95 100.00 100.00 1,650.00 5,407.46 6,915.97 11,419.36 796.68 404.11 33.02 2,342.88 80.04 160.95 100.00 100.00 1,650.00 5,407.46 6,915.97 12,653.17 2,342.88 80.04 2019700 08/26/09 08028 VALLEY CONSTRUCTION MANAGEMEN-SD080210 2019362 08/05/09 01095 VANTAGEPOINT TRANSFER AGENTS Ben2398055 2019363 08/05/09 06414 VANTAGEPOINT TRANSFERAGENTS Ben2398059 -2019605 08/19/09 01095 VANTAGEPOINT TRANSFER AGENTS Ben2398511 2019606 08/19/09 06414 VANTAGEPOINT TRANSFERAGENTS Ben2398515 2019504 08/12109 03329 VERIZON WIRELESS 0782570360 2019452 08/12/09 10671 WACHOVIA Ref002398255 2019701 08/26/09 10340 WAGEWORKS INC 76304 2019505 08/12/09 07595 WALTERS WHOLESALE ELECTRIC CO 282514501 824522400 07/31/09 AS-NEEDED CONSTRUCTION MGMT SVCS 08/06/09 DEFERRED COMP PLAN 08106109 401A PLAN 08/20109 DEFERRED COMP PLAN 08/20109 401APLAN 08/11/09 WIRELESS DATA SERVICES 08/11/09 UB Refund Cst #0000144318 08/01/09 FLEXIBLE SPENDING ACCT ADMINISTRATION 06/03/09 CUTLER HAMMER STARTER 07/21/09 ELECTRICAL MATERIAL 13,320.00 6,496.31 975.59 6,391.96 975.59 7,628.22 11.82 602.40 3,806.25 449.41 13,320.00 6,496.31 975.59 6,391.96 975.59 7,628.22 11.82 602.40 4,255.66 2019364 08/05/09 02700 WATER CONSERVATION GARDEN 2019506 08/12/09 00215 WATER EDUCATION FOUNDATION 2019365 08/05/09 01343 WE GOT YA PEST CONTROL OTAY10910 001428 55898 07/15/09 OPERATING COSTS FOR WATER GARDEN 08/04/09 ANNUAL SUBSCRIPTION RENEWAL 07/14/09 PEST CONTROL -BEE REMOVAL 19,687.50 60.00 115.00 19,687.50 60.00 115.00 Page 21 of22 ---------~-~~.~~---~._~.---~.~~__.J_~_~~_~~--,"_"~~';:~--:,_ OTAY WATER DISTRICT CHECK REGISTER FOR CHECKS2019291 THROUGH 2019702 RUN DATES 8/5/2009 TO 8/26/2009 Check#Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total 2019507 08/12/09 01343 WE GOT YA PEST CONTROL 55994 07/17/09 PEST CONTROL -BEE REMOVAL 115.00 55995 07/17/09 PEST CONTROL -BEE REMOVAL 115.00 55914 07/02/09 PEST CONTROL -BEE REMOVAL 115.00 345.00 2019366 08/05/09 10664 WEBSENSE INC 100017245 07/13/09 WEBSENSE EMAIL SECURITY 6,746.40 6,746.40 2019508 08/12/09 00190 WESTPAYMENT CENTER 818751383 07/20/09 LEGAL LIBRARY UPDATES 709.10 818539994 06/20/09 LEGAL LIBRARY UPDATES 342.63 1,051.73 2019453 08/12/09 10783 WESTERN DIRECT REALTY Ref002398253 08/11/09 UB Refund Cst#0000143984 75.00 75.00 2019607 08/19/09 03131 WESTERN HOSE &GASKET 207539 07/24/09 FIRE HOSE 315.39 319.39 2019702 08/26/09 00125 WESTERN PUMP INC 0078872IN 07/31/09 APCD TESTING 400.00 400.00 2019608 08/19/09 03692 WESTIN ENGINEERING INC 33058 07/29/09 CIP P1210 -ASSET MANAGEMENT PLAN 15,499.01 15,499.01 2019609 08/19/09 01112 ZEP SALES &SERVICE 53336649 07/29/09 DEGREASER 191.82 191.82 2019454 08/12/09 10763 ZULEMA MALDONADO Ref002398233 08/11/09 UB Refund Cst #0000128029 24.76 24.76 GRAND TOTAL 3,236,324.05 3,236,324.05 Page 22 of22