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Home My WebLink About09-15-10 Board PacketOTAY WATER DISTRICT SPECIAL MEETING BOARD OF DIRECTORS Location of meeting: THE BREW HOUSE RESTAURANT 871 SHOWROOM PLACE,STE.102 CHULA VISTA,CA 91914 (In the Eastlake Design Center) WEDNESDAY September 15,2010 9:00 A.M. AGENDA 1.ROLL CALL 2.PLEDGE OF ALLEGIANCE 3.APPROVAL OF AGENDA 4.PUBLIC PARTICIPATION -OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'S JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA WORKSHOP 5.PRESENTATION OF ETHICS TRAINING (CALDERON)[2 hours] 6.DISCUSSION OF BOARD OF DIRECTORS POLICY 42,PARTICIPATION IN COMMUNITY EVENTS AND PROGRAMS/SPONSORSHIP OPPORTUNITIES 7.ADJOURNMENT 1 All items appearing on this agenda,whether or not expressly listed for action,may be deliberated and may be subject to action by the Board. The Agenda,and any attachments containing written information,are available atthe District's website at www.otaywater.gov.Written changes to any items to be considered at the open meeting,or to any attachments,will be posted on the District's website.Copies of the Agenda and all attachments are also available through the District Secretary by' contacting her at (619)670-2280. If you have any disability which would require accommodation in order to enable you to participate in this meeting,please call the District Secretary at (619)670-2280 at least 24 hours prior to the meeting. Certification of Posting I certify that on September 10,2010,I posted a copy of the foregoing agenda near the regular meeting place of the Board of Directors of Otay Water District,said time being at least 24 hours in advance of the special meeting of the Board of Directors (Government Code Section §54954.2). Executed at Spring Valley,California on September 10,2010. 2 AGENDA ITEM 5 1 2 Ethics Laws "...a com plex set of laws whose central purpose is to protect the public's trust in its public institutions and those who serve in them." Rushworth KIdder,How Good People Make Tough ChoIces (1996). 3 California Ethics Laws. Personal Financial Gain ./Bribery ./Conflicts of Interest in Decisions ./Contractual Conflicts ./Campaign Contributions ./Leaving Office ~ ./Gifts ./Honoraria Ban ./Ban on Free Transportation ./Misuse of Public Funds ./Gifts of Public Funds v Mass Mailing Restrictions 4 •• 5 6 Conflicts Created By Future Employment The revolving door... .May not participate in decisions directly relating to any person with whom he or she is negotiating or has any arrangement concerning prospective employment .Limitations on officials and senior management representing parties before their former agency for one year after leaving office. 7 8 General Rule of Disqualification · A public official may not -make -participate in -or influence - a governmental decision -that will have a foreseeable and material financial effect -on the official's economic interests 8-Step Disqualification Analysis (steps 1-4) ·Step One -Is the individual a public official? ·Step Two -Is the public official making,participating in making or influencing a governmental decision? Step Three -Does the public official have one of the qualifying types of economic interest? ·Step Four -Is the economic interest directly or indirectly involved in the governmental decision? 9 8-Step Disqualification Analysis (steps 5-8) Step Five -Will the governmental decision have a material financial effect on the public official's economic interest? Step Six -Is it reasonably foreseeable that the public official's economic interest will be materially affected? Step Seven -Is the effect of the governmental decision on the public official's economic interest distinguishable from its effect on the general public? Step Eight -Despite a disqualifying conflict of interest,is the public official's participation legally required? Who Are Public Officials? ."Public Officials"DOES NOT just mean Elected Officials or Appointed Commissioners. ."Public Officials"also include designated employees and consultants who make or participate in making governmental decisions that could affect their own personal economic interests. 10 Potential Economic Interests .Personal Finances Any economic interest in personal expenses,income,assets (other than real property or business entity interests),or liabilities of an official or the official's immediate family which are likely to increase or decrease by at least $250 or more in a 12 month period. 11 Potential Economic Interests .Business management, employment or investment. Any business entity in which an official is a director, officer,partner,trustee, manager or employee. Any business entity in which an official has a direct or indirect investment of $2,000 or more. I~;:'I~lI"IK.---:..J .. Il ;I •I .~. ~~ 12 13 Abstentions,Disqualifications &Recusals .Abstentions and Recusals are voluntary decisions not to participate because it may be difficult to put personal interest aside and make a decision solely on the public's interest or because the public will perceive that a personal interest interfered. .Disqualification is not voluntary.The law presumes the official cannot be fair and prohibits that individual from participating in the decision.The determination not to act MUST be accompanied by disclosure. 14 15 Contractual Conflicts of Interest Term "Contract"is liberally construed. Financial gain not required. Exceptions: Contract existed before.assuming office.(But no modifications made during tenure.) Interest is terminated prior to participation. Non-Interest Exception. Remote Interest Exception. The CBA exception. Contractual Conflicts of Interest Penalties .If contract is made in violation of §1090 the contract will be deemed void.All monies paid under the contract must be returned to the local agency. Willful violations may be punished by fine, imprisonment and disqualification from public office. 16 17 Exemptions from the Gift Limit ·Gifts that are returned unused,reimbursed or donated to a501(c)(3)charity within 30 days ·Gifts from a family member ·Gifts of hospitality Exchanged gifts of equivalent value ·Informational material Political or non-profit fundraiser tickets ·Inheritance Campaign contributions ·Personalized plaques and trophies <$250 18 19 20 21 Misuse of Public Resources Iii .Rule:Cannot use public funds or resources for personal,non-public purposes including campaigns. "Public resources"includes ~ e ui ment and su lies but excludes incidental or minimal uses. Penalties:disqualification from office,jail,civil penalties up to $1000/day plus 3x the value of the unlawful use. Tip:Ensure that expense or use is consistent with adopted agency policy or practice. 22 23 24 25 The Who,What,When and Where of Disclosure .Appendix to Code of Ordinance,Section 6 Lists All Designated Persons Who Must File the Form 700 .The Appendix also sets forth which personal economic interests must be disclosed based on different "disclosure categories." 26 27 28 29 30 Impermissible Bias ·Personal Interest in the decision's outcome ·Personal Bias ·Factual Bias Clark v.City ofHermosa Beach,48 Cal App.4th 1152 (1996) Nasha v.City ofLos Angeles.125 Cal.App 4th 470 (2004) Nightlife Partners,Ltd.V.CityofBeverly Hills,108 Cal.App.4th 81 (2003) 31 Restrictions on Loans ·Officials cannot receive personaLloans from any officer,employee,member or consultant of the agency while in office. ·Officials cannot receive personal loans from those with whom the agency contracts. ·Personal loans from others that are greater than $500 must be in writing with clear terms. ·Exceptions:loans made to the official's campaign committee;normal bank and credit indebtedness;and loans from family members. Cal.Gov't.Code Section 87460 32 Contributions &Conflicts Political Reform Act Restrictions . A public official must disqualify themselves from participating in decisions regarding licenses and permits if the official received a contribution of more than $250 during the previous 12 months from any party or participant. Also prohibited from receiving,soliciting or directing a contribution of more than $250 while issue is pending for 3 months. Cal.Gov't Code Section 84308 33 Incompatible Offices Public officers are prohibited from simultaneously holding multiple incompatible offices. .Offices are incompatible when: .either office may audit,overrule remove a member,dismiss an employee or exercise supervisory powers. .There is a possibility of significant clashes of dutIes or loyalties. Cal Gov't Code Section 1099 34 GCRI"" Questions? 35 STAFF REPORT AGENDA ITEM 6 TYPE MEETING:Special Board Meeting SUBMITTED BY:Mark Watton, General Manager MEETING DATE:September 15,2010 W.O.lG.F.NO:DIV.NO. SUBJECT:Review of Board of Directors Policy 42,Participation in Community Events and Programs/Sponsorhip Opportunities GENERAL MANAGER'S RECOMMENDATION: At the request of the Board,Board of Directors Policy 42, Participation in Community Events and Programs/Sponsorhip Opportunities (Attachment A),is being presented for discussion. PURPOSE: This staff report is presented to provide the Board the opportunity to review the Board of Directors Policy 42,Participation in Community Events and Programs/Sponsorhip Opportunities. ANALYSIS: The Board requested that Board of Directors Policy 42,Participation in Community Events and Programs/Sponsorhip Opportunities,be presented for review.The board also had an interest in the history of the sponsorships the District has provided in the past and a comparison with other agencies within the County of San Diego.A list of the District's sponsorships and cost from Fiscal Years 2008 thru 2010 is attached (Attachment B).Also attached is a list of the agencies within San Diego County (Attachment C)who have responded to our request for information on their Sponsorhip Guidelines.The list indicates if the agency has a policy for guidelines on sponsorships, sponsorships they have provided and the cost for Fiscal Year 2010, and copies of their policies if they have one. STRATEGIC GOAL: N/A FISCAL IMPACT: None. LEGAL IMPACT: None. Attachments: Attachment A:BOD Policy 42,Participation in Community Events and Programs/Sponsorhip Opportunities Attachment B:List of District Sporships from FY 2008 -2010 Attachment C:List of Other Agencies'Sponsorships G:IUserDala\DistSecIWINWORDISTAFRPTSlBoard MeelingCalendar9-1-1O.doc ATTACHMENT A OTAY WATER DISTRICT BOARD OF DIRECTORS POLICY Subject Policy Date Date Number Adopted Revised Participation in Community Events and Programs/Sponsorship Opportunities 42 1/8/03 Purpose The purpose of this policy is to provide guidance and consistency to the District's efforts to enhance its strategic communications and public policy implementation efforts.The District will,as a regular business practice,participate in and/or sponsor community events and/or programs,including those organized by not for profit organizations.It is important that these sponsorships are implemented in support of the District's goals as stated in the District's Strategic Plan.The following policy is intended to provide the direction and support necessary for the General Manager and the Board to make these decisions in a manner consistent with overall District objectives. The General Manager shall authorize participation in and/or sponsorship of community events and programs,including those organized by not for profit organizations,in accordance with the General Manager's authorized expenditure and budget authority.Such items shall be reported to the Board as part of the General Manager's annual District budget process. Community and Governance -The District recognizes that it exists in a complex political environment with many important stakeholders,including ratepayers,community groups,citizen's groups,and other local government agencies.Accordingly,the District realizes that it is critical to maintain active and positive relationships with these stakeholders to ensure that their concerns are being effectively addressed. These relationships also serve the important function of disseminating information about the District,the services provided by the District and District efforts related to securing water rights,conservation efforts and water recycling.It also assists in efforts to improve the overall image ofthe District,foster trust and confidence in the District and develop important relationships with community stakeholders and community leaders. Therefore,in accordance with the District's strategic plan,the District will utilize this policy to: o Improve District reputation through targeted communication with the community and local governments. o Improve public relations between the District and customers/rate payers o Educate the community about the District. o Strengthen positive ties to the communities served by the District o Engender confidence and trust from customers and rate payers o Implement the Government and Public Relations Program o Broaden communication with key stakeholders o Foster positive relationship with Board ofDirectors Page 1 of 2 OTAY WATER DISTRICT BOARD OF DIRECTORS POLICY Subject Policy Date Date Number Adopted Revised Participation in Community Events and Programs/Sponsorship Opportunities 42 1/8/03 Procedure Requests for participation in and/or sponsorship of community events or programs must be made in writing to the General Manager.In the alternative,the General Manager may also identify community events or programs for which participation with substantially fulfills elements of the District's strategic plan.The General Manager shall document the benefits of participation/sponsorship of the community event or program and the level ofparticipation. The General Manager must evaluate the request or event/program in light of the District's strategic plan and determine ifthe request is consistent with the plan. Approved requests will be forwarded to the Finance department for dispersal in accordance with District practices for dispersal offunds. Page 2 of 2 ATTACHMENT B DISTRICT SPONSORSHIPS IN FISCAL YEARS 2008 THRU 2010 SPONSORSHIPS FY 2010 11-1211-5222 Public Recognition and Awards Vendor Expenses 4,094.00 SAN MIGUEL CONSOLIDATED FIRE CHULA VISTA FIRE DEPARTMENT CITY OF CHULA VISTA CHULA VISTA POLICE FOUNDATION WATER CONSERVATION GARDEN SPRING VALLEY CHAMBER OF COMMERCE BORREGO SPRINGS BOTTLED WATER bottled water·Beads of Courage 1,000.00 250.00 1,000.00 500.00 1,000.00 100.00 244.00 Total Expenses _ 11-1211-5214 TABLE SPONSORSHIPS FY 2010 Business Meetings Vendor Doc Date Expenses 6,275.00 BRANDINGNMCA DINNER EVENT SOUTHWESTERN COLLEGE FOUNDATION CUYAMACA COLLEGE FOUNDATION OTAY MESA CHAMBER OF COMMERCE SPRING VALLEY KIWANIS 1,500.00 2,500.00 1,000.00 1,100.00 175.00 TotalExpenses _ Total for 2010 SPONSORSHIPS FY 2009 10,369.00 2,125.00 SPRING VALLEY CHAMBER CITY OF CHULA VISTA CITY OF CHULA VISTA SAN MIGUELFIRE EXPO SPRING VALLEY KIWANIS 350.00 500.00 300.00 800.00 175.00 TotalExpenses _ Page lof 1 9/2/20104:16:32 PM 11-1211-5214 TABLE SPONSORSHIPS FY 2009 Business Meetings Vendor Doe Date Expenses TABLE AT THE ECONOMIC COUNCIL 11/25/2008 MARIACHI SCHOLARSHIP FOUNDATION HISPANIC CHAMBER INSTALLATION DINNER CUYAMACA COLLEGE FOUNDATION EASTLAKE EDUCATIONAL FOUNDATION ASIAN BUSINESS ASSOCIATION LUNAR EVENT RANCHO SAN DIEGO-JAMUL SAN DIEGO &IMPERIAL COUNTIES US HISPANIC CONTRACTORS & 400.00 2,500.00 2,500.00 1,000.00 750.00 250.00 150.00 500.00 500.00 8,550.00Total Expenses _ Total for 2009 SPONSORSHIPS FY 2008 10,675.00 4,050.00 UNION OF PAN ASIAN COMMUNITIES SAN MIGUEL FOUNDATION SOUTHWESTERN COLLEGE I LOVE A CLEAN SAN DIEGO OAK.BROOK MIDDLE SCHOOL 550.00 500.00 500.00 2,000.00 500.00 Total Expenses _ TABLE SPONSORSHIPS FY 2008 UN OF PAN ASIAN COMMUNITIES SD FIRE FIGHTERS FOUNDATION CUYAMACA COLLEGE FOUNDATION CHULA VISTA CHAMBER OF COMMERCE INSTALL MARIACHI SCHOLARSHIP FOUNDATION 550.00 500.00 1,500.00 465.00 160.00 3,175.00Total Expenses _ Total for 2008 TOTAL for FY's 2008 thru 2010 Page lofI 9/2/20104:16:32 PM $ 7,225.00 28,269.00 DISTRICT POLICY YIN ATTACHMENT C SPONSORS EVENTS YIN FISCAL YEAR AMOUNT IElsinore-Valley ry1~ :HelixWD IPadreDam-MWD-- IRincon <:JeT Diablo MWD ISantaFe-II:5---- :Vistalrrigali9n Di~trict §550. EXHIBIT 1 ELSINORE VALLEY MUNICIPAL WATER DISTRICT COMMUNITY SPONSORSHIP POLICY Donation and Scholarship Administration (MO #3332,MO #3816,MO #4106) A.Goal.In accordance with EVMWD's efforts to educate the community regarding its public services and to broaden public knowledge of the services provided by EVMWD,all community sponsorship requests should involve activities that will directly disseminate or permit the dissemination of information regarding EVMWD.All sponsorships shall further the District's objective of educating the public regarding the District's role in the community.Staff and the Legislation,Conservation and Outreach Committee shall evaluate all requests for sponsorship to ensure that requested sponsorships and requests for appropriations are intended for the purpose of disseminating information to the public regarding Elsinore Valley Municipal Water District, its public services,employees and mission as a provider of water and wastewater services. B.Background.A stated public information goal of the District is to "develop community support of EVMWD policies through public outreach."As a highly visible public agency,EVMWD has been solicited for club sponsorships,contributions of promotional prizes,yearbook and newsletter advertising,and support of special community events.This sponsorship policy will enable the District to improve community outreach to qualifying organizations through limited sponsorship and advertising support,while remaining in full compliance against legal prohibitions restricting gifts of public funds. C.Review and Funding Authority.There shall be established a "Sponsorships and Donations Fund"in the Public Affairs Department budget,to fund qualifying community sponsorships.The Board shall appoint two ofits members to serve as the Legislation,Conservation and Outreach Committee (LCOC)each year, upon committee appointment in January.The Legislation,Conservation Outreach Committee (LCOC)shall review all requests,direct staff on how to proceed with the requests.Notice of action taken by the Committee will be given verbally or by written report included in monthly Board Meeting packets. Donations and sponsorships to any organization defined as eligible per this policy shall not exceed $300 in any combination of funds and/or water per fiscal year.As necessary,the LCOC and Board of Directors may establish certain contribution limits on the distribution of marketing items promoting EVMWD.It shall be the responsibility of the District's Public Affairs Department to budget,track and maintain records of all sponsorships and contributions accordingly.Awards of Sponsorships and/or Donations shall be limited to once per fiscal year per agency or organization.Sponsorships or donations shall be limited to those organizations within the service boundaries ofEVMWD,and which have an impact on the education and betterment ofthe communities served by EVMWD. D.Eligibility.Eligible sponsorships shall include,but not be limited to,public and non-profit agencies,community organizations,events or publications that are compatible with EVMWD's mission and which otherwise provide opportunities to educate and inform EVMWD's constituents.Cash sponsorships may include activities intended to promote the economic development of communities included within the boundaries of Elsinore Valley Municipal Water District. All sponsorships and contributions shall otherwise be handled in a manner which will not conflict with legal prohibitions restricting gifts ofpublic funds. Applicants must complete the appropriate sponsorship application form or provide the pertinent information by other written correspondence at least thirty (30)days before the deadline for funding of the event.Applicants must indicate which form of public information announcement or acknowledgment will be made to EVMWD.The recipient of a sponsorship or donation must exhibit notice to the public of EVMWD's support,either by signage, acknowledgment in program handouts,verbal announcement,or other means ofcommunication.Awards.On an annual basis,a contribution of $100 to each high school within the Lake Elsinore and Murrieta School Districts will be made.The Lake Elsinore and Murrieta Chambers of Commerce shall determine the appropriate recipients of the scholarship funds provided by EVMWD for their respective high schools.If the Committee determines that funding is inadequate to allow for scholarship donation to the schools,any unused funds may remain to be utilized pursuant to this policy. E.Program Support.Staff ofthe Elsinore Valley Municipal Water District's Public Affairs Department will contact and coordinate the annual donation through the Lake Elsinore and Murrieta Chambers of Commerce to be issued through their Student ofthe Year Programs. Elsinore Valley Municipal Water District Sponsorships Beginning Reserve Account Balance Additions Expenditures Ending Reserve Account Balance FY 2007 -2008 FY 2008 •2009 FY 2009 •2010.- $5,638 $3,266 $11,356 45,873 15,290 14,877 (48,245)(7,200)(6,330) $3,266 $11,356 $19,903 FY 2010 -2011 Beginning Balance Additions 2010-11 Budget Unclaimed Checks -2010 Expenditures July Expenses Lake Elsinore Elks Lodge 2591 Michelle's Place SPONSORSHIP $ 10,000 1,800 150 RESERVE $19,903 Total YTO Expenses 1Sponsorship Balance Ending Reserve Account Balance 07/31/10 $1,950 _$~~_1~0,~00;;.;0~$ $ 10,000 29,903 Item #2 Note: Any Expenditures in excess of the budgeted amount will be funded from reserves. -13- 8/13/2010 1 February 2.Same 3.Same 4.Same 5.Same 6.Same 7.Same 8.Same 9.March 10.Same 11 Same 12.Same 13.Same 14.Same 15.Same 16.Same 17.Same 18.Same 19.Same 20.Same 21 Same 22.Same 23.Same 24.Same 25.Same 26.April 27.Same 28.Same 29.Same 30.Same 31 Same 32.Same 33.Same 34.May 35.Same 36.Same 37.Same 38.Same 39.Same 40.Same 41.Same 42.Same 43.Same 44.Same 45.Same 46.June 46.Same 47.Same 48.Same 49.Same 50.Same 51.July 8/12/2010 Sponsorship Listing 2009 CA Pools Racing Canyon Lake Woman's Club Murrieta Valley HS Grad.Night Golf EHS Soccer Boosters LEVEF Withrow School Track &Field Vista Murrieta HS Baseball Golf Tourn. Luiseno School Jog A Than Parent Teacher Conf.Lakeside HS Military Band Performance at Lakeside LEUSD Transportation Event Assistance League of Tem.Valley Canyon Lake Com.Theater Elsinore Woman's Club (2 events) LEUSD Graduation Events for all HS Lights Out Softball Riverside County DA Victims March Temescal Canyon HS Baseball Boosters Tuscany Hills Elem.Field Trip Unity in the Community 5K Canyon Lake Lions Golf TIP Golf Tournament Lakeside HS Band Festival Railroad Canyon Jog A Than Lakeside HS Military Event CASA Murrieta Valley Pony Baseball Lake Elsinore Storm Booster Club Boy Scouts of America Eagle Project Da Vinci Academy Canyon Lake Little League Canyon Lake Ski Club Beach Cleanup Elsinore First Assembly Memorial Event 5K Run at Storm D.Brown MS PTSA W.Collier School Round Up Community Outreach Ministry Elsinore Valley Arts Network Inland Empire Police Canine Assoc. Luiseno School Field Day Murrieta Valley Pop Warner Riverside EDA Mead Valley Festival Santa Rosa Plateau Foundation St.Frances of Rome Canyon Lake Fine Arts Guild Boy Scouts Troop 430 Eagle Proj. Wildomar Chamber Miniature Golf Boy Scouts Event Murrieta Wildomar ChamberMiniature Golf NAACP Event at Yarborough Park Lake Elsinore Little League All Star Event City of Wildomar Anniversary Event 1 -16- 2CYcases of water $100 30 cases of water 5 cases of water $150 &7 cases of water 25 cases of water 7 cases of water 10 cases of water * 6 cases of water * 10 cases of water * 10 cases of water * $100 $100 $200 21 0 cases of water 10 cases of water 10 cases of water $100 &10 cases of water 10 cases of water 20 cases of water/not used $1 00 & 6 cases of water 10 cases of water * 5 cases of water * 10 cases of water * 5 cases of water * 5 cases of water 15 cases of water 20 cases of water 10 cases of water * 10 cases of water * 10 cases of water * 6 cases of water * 30 cases of water 10 cases of water * 10 cases of water * 10 cases of water * $150 $300 $150 6 cases of water $100 20 cases of water $100 30 cases of water 2 cases of water 4 cases of water * $50 * 10 cases of water * $50 &3 cases of water * 6 cases of water * 10 cases of water * 20 cases of water Item #2 Item #2 52.Same 53.Same 54.Same 55.Same 56.Same 57.Same 58.Same 59.Same 60.Same 61.Same 62.Same 63.Same 64.Same 65.Same 66.Same 67.Same 68.Same 69.Same 70.August 71.Same 72.Same 73.Same 74.Same 75.Same 76.Same 77.Same 78.Same 79.Same 80.Same 81.September 82.Same 83.Same 84.Same 85.Same 86.Same 87.Same 88.Same 89.Same 90.Same 91.Same 92.Same 93.Same 94.Same 95.October 96.Same 97.Same 98.Same 99.Same 100.Same 101.Same 102.Same 103.Same 8/12/2010 Sponsorship Listing 2009 Coalition to Improve Education Elsinore Thunder Football &Cheer Lake Elsinore Elks Lodge LDS Church Pioneer Day Riverside County Library Foundation Student of the Month Program TCHS Football Boosters Murrieta Chamber Golf Tourn. Elsinore HS Girls Golf Tourn. Canyon Lake MS PTSA Elsinore HS Cheer Elsinore HS Football Boosters Lakeside HS Boys Basketball Lakeside Lancer Football Luiseno School Staff Mtg. Michelle's Place Golf Tournament Wildomar Sr.Assoc. Elsinore HS Golf Colony EOC Emergency Prep. Cottonwood Canyon School Elsinore HS Dance Program Horsethief Canyon Soccer Asso. Hospice of the Valleys event Lions Club of Murrieta Temescal Heritage Foundation Terra Cotta Marching Mustang Band William Collier School PTA Sycamore Academy United Way of Inland Valleys Rotary Rumble CIP Wildomar meeting Landscape Workshop Relay for Life Elsinore HS Football Moms Elsinore HS ROTC Elsinore MS PE Dept. Lakeside HS Volleyball Lakeland Village MS PTA Murrieta Rotary Club Temescal Canyon HS Cheer Team Temescal Canyon Cross Country Team Thunder Football Pee Wee Wildomar Youth Soccer Canyon Lake Fine Arts Guild ACWA Region Meeting/Tour Temescal Canyon Girls Basketball Animal Friends of the Valleys Canyon Lake Fine Arts Guild Community Outreach Ministry Lake Elsinore Head Start Murrieta Baseball Boosters Musicians Workshop 2 -17- $1"50 15 cases of water $100 20 cases of water 15 cases of water $1800 30 cases of water 12 cases of water 5 cases of water * 20 cases of water 20 cases of water $1 00 +10 cases of water $100 +10 cases of water $1 00 +10 cases ofwater 3 cases of water $150 12 cases of water 10 cases of water 4 cases of water * 30 cases of water $150 $150 $150 $100 &10 cases of water $100 and up to 10 cases 30 cases of water 20 cases of water 10 cases of water* 10 cases of water * 5 cases of water * 2 cases of water * 4 cases of water * 30 cases of water 10 cases of water 20 cases of water 10 cases of water 10 cases of water 20 cases of water $105 10 cases of water 10 cases of water 15 cases of water 15 cases of water 1 cases of water 5 cases of water 10 cases of water * 30 cases of water $200 & 5 cases of water $150 12 cases of water 10 cases of water $200 104.Same 105.Same 106.Same 107.November 108.Same 109.Same 110.Same 111.December 112.Same 113.Same 114.Same *=Staff Approved 8/12/2010 Sponsorship Listing 2009 Race for Humanity 2010 Santa Margarita Watershed Unity Parade Water CJSF D.Brown MS Christmas Tree Lane (B &G Club) Machado School PTA Titan Westling (Temescal HS) Juvenile Diabetes Walk at Storm AVID Program -Lakeside HS Temescal HS Career Day Event Safe Alternatives for Everyone 3 -18- 30-cases of water 20 cases of water 30 cases of water $200 $150 10 cases of water 25 cases of water 30 cases of water $100 $1 00 &15 cases of water $200 Item #2 ~ Elsinore Valley Municipal Water District LEGISLATION,CONSERVATION & OUTREACH COMMITTEE DISCUSSION OUTLINE Date: Originator: Subject: August 25,2010 Mary Brown -Public Affairs REQUESTS FOR SPONSORSHIPS AND DONATIONS Item #1 BACKGROUND AND RECOMMENDATION a.Animal Friends of the Valleys -Each year AFV requests bottled water for their many community events.Our last contribution was for 30 cases of water in October 2009. b.Caring 4 Kids -The Caring 4 Kids committee is planning an October 16 ride to raise funds for the organization.Our last donation was $300 in 2008. c.Fitness Committee of Canyon Lake - A new request,they are hosting a Canyon Lake Fit Community event on January 22,2011.They are requesting 15 cases of water and the use of our large orange water jugs. d.NYSA Soccer -This is a new request from the Wildomar Youth Soccer League for 25 cases of water for the fall soccer season.We donated 15 cases of water in September 2009. e.Relay for Life -The annual fundraiser will be held October 9,2010.Our last contribution was 30 cases of water in September 2009. f.St.Frances of Rome Catholic Church -They are holding their annual church festival on October 8 through October 10 and are requesting a water donation. Our last donation was in May 2009 for 30 cases of water. 8/2010 Water Status:2079 cases of water ENVIRONMENTAL WORK STATUS N/A -1- FISCAL IMPACT N/A Attachments: Requests for Sponsorships and Donations -2-Item #1 08/10/2010 09:38 ,",': 9514718285 AFV :<II .• • +~. PAGE 01 ...'i;:!!..'p'. '</1.1/1 r:::..,.;;;E·~. ~g :c:tiW:l Q ... -t;'..::).~~."~.. ",'.'..~~.. l"':,:;J'.5';' ..~:.:~-:~~"" '.g..~. ...................................·.··..··..;·:E::~.·.•·.·.•·. '.(!;.Ol: '..~ ~ ~IIIi'.,01 ...·.···.:;. (;>,..",..~ ,',. :~.,",."'-:::,:~..::"~::'-',",.....:•••"..~.-._..........,••,.',':'••••_"••_ •.:..~......w ••,-,',,,,'.',•'1 ;.:. ;.'.:'Coriu'nunity'i~p()n~l'9~pApplkation:'.''.....'.'.. :,".I,, "..~,~.. :',',",.'.'. !.,... '.Olltll ofEvent:!',.' ,,~~ r·._...v""""'.I·.",..a,~:.,...~( . ! ,...!.... M1Jthoc1 ofPubllclry; ,; No 'Prt!(JSt!rllVfll)ff,mail mfllx'C(lfflprEtedfQl'nl·to:.' E1~l\oreV..T1ey Munlclplll 'W.lu·OiBtriet Attul MlI'Y1l11JWl\ 31319 CbaneyS~t '(>.0.Boll'3OrJo .':.''.F'itl<up DatBl1"i ;L;ik1!Eld_CA9ml-3000 ....... .._...:.'-."....,,,.:-..-:...~..:-:.-,,,.---.,~...-..-".:-,,,.-.:~:-..-,,:':-..-'-.:.....J..1.".,,~r·~3_.~~~.E:~.8.~~~:.:~~~.~~ :.::...I-:':':::-:~:::-::----:?'~--Jt-""":'"'-----------------l , .:.. !...Dille Rwelved:_,~ i...• ;Eligible:YlIll i'""AmountAWiIf'ded:~_ Item #1 6th Annual Motorcycle Ride Saturday,October 16,2010 Live Oak Park,Fallbrook ..',-"'."~••••,,••-•••>••,.,_:....,~,,,,,•••••••,"'~'.',,."••'"''''",.",.,."""••,',."•••••,..••.._··.,,·,,·',·i·,·.·,~·I., ,,.."',.,,".,'_,~..'<_.",.1,"",,.,••";'~"'.,.._"•..•. Sponsorship Form Sponsorship Opportunities Circle One or More Join the employees of EVMWD in contributing to the following local charities: Reminder-send us your logo to be included on the shirt tJ.00 ~...~3 00 $500 Contribution •Name on T-Shirt •Free T-Shirt • 4 tickets •Logo on Poster •Plaque to Acknowledge Participation $250 Contribution •Free T-Shirt •Plaque • 2 tickets $100 Contribution •Plaque Proceeds to benefit Lake Elsinore children and their families BRING THE FAMILY FOR FUN,FOOD AND GAMES Must receivesponsorship details by September 24,2010 • • • • •HOPE Lake Elsinore Community Center Unity in the Community Parade 5-K RunlWalk &Child's Fun Run •Temescal Youth Basketball Community Outreach Ministry •Wildomar Pop Warner Ftbl •Race for the Cure ****************************************************************************************************** Sponsor Information Make checks payable to:Caring 4 Kids Mailing address:P.O.Box 3000,Lake Elsinore,CA 92531-3000 Location address:31315 Chaney St.,Lake Elsinore,CA 92530 Name Contact Address City State Zip Code email address Signature Phone Must receive sponsorship details and donation by September 24,2010 For information about the event please feel free to contact Phil Fikes at (951)258-9094,Tom Mitchell (951) 258-5002 or John Manhard at (951)258-7863. -4-Item #1 ......./~1_"J/~'······ij·/ . :f1 ('/7 §Il/;.4J i!)' Community Spon~orsRfpApplica~i~~ . ."..".'...,...... JUL 202010 ADMIN.DEPt 8/MWD Date:../___r711&~O_(_O__-l Phone:Ext. _~_~""""""""".."~''''=''''''''='',.",..,."."",J,'.=,0.,;,,;..=5..,,:,..J=,:;,,:1=.S=s,=·~=;;;)=....l=..J=?..D==:.===.."..==1..,....•..: :•..,...•.:.•,;",:.. Organization's Name:C-.h-./:H (' ___!II r\e~5 Wrnmi ee-Ot· ..=~,~.~~.~~~~:~:,C:::Ro.nUi~::::gh(jde$. ........,....,.....,...,.,.'-. Address: 1----3037L2._S-~.c~~-E_~~__. .---,._ City:. ]State:IZi P Code:E-mail: (I.(,i(\\..;)10'\t-u'lk.£1-_.____c,A ..0,;1..'$-8'1 (Of}';1 tr/Uc/teff!!!:J(}h()(J t C{)Yt1.- Does your org~nizati~nhave a 501 (e)(3,4,6,:)status?Yes ®(Circle One) HNote:Tax 10 IS required for cash sponsorshlps¥.·* Sports/Booster Other (nonprofit,youth group,etc.) FederalTax 1.0.Number:Iyp-~QiQ.r.g,gJJ.kiHiQ.!1:(Circle One) }------------~tyOrganizatioll)Type of Request:Contribution cfui.n.~.!~J:'>~-_._~-- (Circle one)School------------- Amount Requested:$-------f !clf Cases ofWater :.Lf2".._!·~~~~JlJb..S Name of Event:A r ..[Iart ·61"1 !--tl!LL-Hf-~rJYt1(}'IUr1II..'t-j t------------------,----------------------- Estimated Attendance Purpose of Sponsorship:jO 5(.Lf(O(1-::-..luct:LL.('1!}'V)f1rU;l''!J ,J!N../'t/-o/'/("I·n fY01/ftu..ivt.w..r.iL '-h pa·tf,clp4I'Z-lG, Method of PublicitY:Ptt5S (-<e.l.eo.1,l.£({/I\d 6'(~V(/c"+rSl-'NlJ1fS /()ftjQ.Ca..~,Y\L~\'Y1d~f"¥0/ O...n(J f1A.2..r:Vl'i\(})jj IC!J1)6Y1.€'v'I'J"t ~:Shlr+S Authorized Signatur7-~_.... _..(~{)1fltL;__#_/}_ _...~_ By siglJing (hisiJppJicatioll,YDU veri(v rh't;,11 boWad warer will bedistributedfree ofclmr(j8. Please drop t~fi~mail orlax c01l1pletedfonn to: Amount Awarded:. Date Received:_._.....__. . ..... _ Pickup Date/Time:. Item #1 3K 10105 Elsinore Valley Municipal Water District Attn:Mary Brown 31315 Chaney Street P.O.Box 3000 Lake Elsinore,CA 92531-3000 Phone:951-674-3146 ext.8274/Fax:951-674·9872 -5- NoYesEligible: July 19,2010 Elsinore Valley Municipal Water District Attn:Mary Brown 31315 Chaney Street P.O.Box 3000 Lake Elsinore,CA 92531-3000 Dear Mmy: JUL 2 ()'l-G\Q ~Otv1\N.O~PT. 8/MWD As we discussed,enclosed is the Community Sponsorship Application for the water donation for Canyon Lake's Fit Community event scheduled for Saturday,January 22,2011.Thanks so much for all ofyour help! Please let me know ifanything is incomplete,or if J need to submit anything further. Sincerely, /~:ff.-/,j / L 'flW.L [r./«1 onale odes Canyon Lake Fitness Committee 951 255-2180 -6-Item #1 ~f/~f/2010 13:59 Community Sponsorship Application.. Organization's Name:'p Contact Nal'l1t1:...__(O Does your organization hElve a 501 (c)(3.4,a,7)status? •...Note:Tax 10 is required for cash sponsorships*'" FederalTax l.0.Number: Type of Request:Contribution (Circle one) Amount Requested:$.--,\,L....~ Cases ofWater :Z 5" W,\.' location of Evont:-----D-""Ao.j·,d Briefly Describe Event: Date of Event:'"H:?-0I""'-Cf-ll \0 PurpotSa of Spcmsorship: Method of Publicity: Date Received:~_~-__ Pickup Date/Time:_ AmountAwarded:_ ---Authorized Signature::..:-::.~:;:."'-..-\_\ <..~_••-.,..-L-~-Z ~~,- d NoYes FOR OF~IC:.L\!I...~~F Eligible: By'Iilir>ifllltW ..,piiMion,you vsrtfylhat.sllboftfadMitlHwIItbe~,~ofr.fl4tl14. Please drop off;mail ot'fax ~ompl£t£d form to: ElSinore ValleyMWlidpal Water District A,ltn;Mary Brown 3131S Chaney ~t P.O.Box 3000 Lake Elsinore,CA 92531-3000 Phone:951-674-31,46 ext.",,'.wax:951·674-9872 Item #1L/L d 2196 ;19 L~6 «2£O~09£L~6 -7- Community Sponsorship Application ~El>lnora ValleyMunicipal WaterDi.fricl ~~=&;=CC=~~~--=--'=--~E~~~J~~~;;~;~~h;:~~=- Does your organization have a 501 (c)(3,4,6,7)status?Yes No (Circle One) ')('*Note:Tax 10 is required for cash sponsorships'x,~, Federal Tax 1.0.Number:Type of Organ[l.ation:(Circle One) ,---.----1 Community Organization Type of Request:Contribution BottledWater (Circle one)School Amount Requested:$Sports/Booster Cases of Water :3~Other (nonprofit,youth group,etc.) Estimated Attendance Purpose of Sponsorship: Item #1 e Please drop off,111.ail o1'fax completedfonn to: Elsinore Valley Municipal Water District Attn:Mary Brown 31315 Chaney Street P.O.Box 3000 Lake J:;l~inore,CA 92531~3000Phon;~;51-674-3146ext.8274/Fax:951-674-9872 No Method 01 Publicity:~ ,dui~~1--tL_~__t{-_~,_ Authorized Signature: Amount Awarded: Date Received:._ Eligible:Yes Pickup Date/Time:..._ Platinum Sponsor -$5,000 •Hecognition as event Presenting Sponsor at local American Cancer Society volunteer recognition activity •Recognition by the American CancerSocietyat a sponsor meeting or activity •Opportunity to address event participants •Opportunity to have your "promotional items"made available to eventparticipants and guests•Jr):-kind Donatioris~ndMedia Partners .·,/sponsorship benefit/iori~-k;nd donations will-~eb~sed upon a 2-to-7 r;tiocompared with the _;,',?tandard cash sponsorship fees.For example,an ",,<,;in~kind donation valued at $20,000 would receive '-',i\':,·triesponsorship benefits offered to a $10,000 cash /eX i:<::'_sppnsor.Media partnership benefits are defined on -.acasi:!-by-case basis.' =.~~'~~~i~E~~~;:'==:= '<;/>':»~";'"';•""," •Recognition as the PresentingSponsor on event ,G.oldSponsor $2,500 "ThankYou"signs ,SiIv;;sp;~~or---------'--'---"'''''-''--$''''-''''''l~'O-OO •Hecognition as the Presenting Sponsor during the ,:Bronze Spo~s~~'--"-""-'-----'-'---""'-$500 event via five (5)PA announcements ,'",•Team Commitment Fee waived for five (5)Helay For ';FightBack Banner Sponsor $1,000 Life teams $2,500 Presenting Sponsor -$10,000 Name and logo recognition as the Presenting Sponsor on these event materials: •Survivor T-shirts •Participant T-shirts •Posters (U"x17")displayed at companies,hospitals, organizations,and schools within the community •Promotional brochures •Event programs distributed to participants/guests •Fliers •Newsletters distributed to American Cancer Society donal's,volunteers,and supporters •Media/news releases including radio,TV,and print (as possible witbin your community) •Luminaria order forms On/off-Site Exposure •Your logo displayed in scrolling list on every page of the event Web site,plus your sponsor level and name listed on the "View our Sponsors"Web page (as possible within your community) Name ancllogo recognition as a Platinum Sponsor on these event materials: •ParticipantT-shirts •Posters (U"xIT)displayed at companies,hospitals, organizations.and schools within the community •Promotional brochures •Event programs distributed to participants/guests •Fliers •Newsletters distributed to American Cancer Societ)' donors.volunteers,and supporters •Media/news releases including radio,TV,and print (as possible within your community) On/Off-Site Exposure •Your logo on every page oftbe eventWeb site, displayed in scrolling list,plus your sponsor level and name listed on the "View our Sponsors"Web page (as possible within your community) •Opportunity for three (3)sponsor banners atevent •Recognitfon as a Platinum Sponsor on event "Thank You"signs •Recognition as a Platinum Sponsor during the event via three (3)PA announcements Item #1..Cclebril'te.Remember.Fight Back, -9- Fight Back Banner Sponsor - $1,000 &$2,500 Each Relay community will have a Fight Back banner displayed throughout the event.which is an important part of the new Fight Buck ceremony.During the ceremony,participants arc invited to sign the banner as a symbol oftheir decision to fight back against cancer in their community. Nanw recognition as a Bronze Sponsor on these event materials: •ParticipantT-shirts •Event programs distributed to participants/guests On/Off-Site Exposure Your sponsor level and name listed on the "View our Sponsors"Web page (as possible within your community) •Recognition as a Bronze Sponsor on event "Thank You"signs •Team Commitment Fcc waivecl for one (1)team Bronze Sponsor -$500 Silver Sponsor -$1,000 Gold Sponsor -$21 500 Name i'lnd logo recognition i'lS a Gold Sponsor on these event I11Citerials: •Participant T-shirts •Event programs distributed to participants/guests •Newsletters distributed to American Cancer Society donors,volunteers,and supporters On/Off-Site Exposure •Your sponsor level and name listed on the "View our Sponsors"Web page (as possible within your community) •Opportunity for two (2)sponsor banners atevent •Recognition as a Gold Sponsor on event 'Thank You"signs •H.ecognition as a Gold Sponsor during the event via two (2)PA announcements •Team Commitment Fee waived for three (3)teams •Presentation ofa recognition award to sponsor representative at event •Team Commitment Fee waived for four (4)teams •Recognition as a Silver Sponsor during the eventvia •Presentation of a recognition award to sponsor one (1)PA announcement representative at event •Team Commitment Fee waived for two (2)teams :'~:,""~":~::::"""'::::::y:'::necoginfjon"as:eve;;t:'P1'ltln'untSl)oI1sotat:locar,",":::":~:';::"":::;:,,',,';:::Prese';;fa'fl(;';:or;'~~~(;g~i1ti~;:;"'a~;i\;~rto:~po;;:;;o;::":"':;"'""::':',,,,,":,,",,"::::::':',,:',,:"',,Y',,',,:: American Cancer Societyvolunteer recognition representative activity Name recognition ,15 a Silver Spomor on thc5e event m,lterials: •Participant T-shirts •Event programs distributed to participants/guests •Newsletters distributed to American Cancer Society donors,volunteers,und supporters On/Off-Sit,!Exposure •Your sponsor level und name listed on the "View our Sponsors"Web page (as possible within your community) •Opportunity for one (1)sponsor banner at event •Recognition as a Silver Sponsor on event"Thank You"signs fight Back Banner Sponsorship Details Each Fight Back banner has two (2)sponsorship slots at $1,000 each,Ol{one (1)sponsorship slot at $2,500. On/Off-Site Exposure Company name recognition on Fight Back banner •Opportunity for one (1)sponsor banner at event •Opportunity to display Fight Back banner at sponsor business location •Opportunities to have Fight Back banner displayed at community l{elays throughout the year •Team Commitment Fce waived for: >t\vo (2)teams at$1,000 level >three (3)teams at$2,500 level ···'Requirements for Sponsor Logo Submissions:All corporate sponsor logos sU'JmittE;~;\'f~[~jh~rU~j?n\,\;i'Mf{t:~~'~~{;l ·in Relay For Life materials must be saved as graysc.~1 0_")5 files,with text converted ST.FRANCES OF ROME CATHOLIC CHURCH May 17,2010 EVMWD Attn.:Ms.Mary Brown P.O.Box 3000 Lake Elsinore,CA 92530 Dear Ms.Brown: St.Frances of Rome Catholic Church will be holding its 181h Annual Church Festival from Friday,.October 81h thru Sunday,October 1.Q1~0.We are located at 21591 Lemon St., Wildomar,California. Our festival is a huge event that is traditionally supported by the community which brings many people together and spend hours of enjoyment of carnival rides and games,delicious ethnic foods, live entertainment and a prize car giveaway.We had approximately 40,000 attendees last year through out the three day event.We anticipate even a larger crowd this year. As you may be aware,the area has grown tremendously over the past several years.Our pm-Ish's growth is a reflection of our local communities in the Inland Valley.The annual festival will assist our parish community to attain its goal of building a new church.This will allow us to better serve our local faith community. We are asking that your organization consider sponsoring our church festival..You will find attached a list of sponsorship with their specific recognition levels.The sponsorships help us to support our festival of defraying our expenses.To claim your income tax deduction,our non- profit organization number is 95-329-3901. We do hope that you will kindly consider supporting our church's effort with our upcoming festival.If you have any questions,please feel free to contact our parish office,Monday thru Thursday from 8:30 AM until 4:30 PM or on Friday from 8:30 AM until 3:30 PM. Thank you so much for your time and consideration in this matter.May the Good Lord keep you always and grant you His most abundant blessings. Sincerely yours in Christ, cc:Festival Committee ()/0 1-30 t!~4£4- .~ Item #1 21591 Lemon St.Wildomar}CA 92595 •Phone:(951)674~6881.Fa,'c (951)674··6443 -11- To Whom It May Concern: :':"",",::':;:"::;~:;:':'~':,;:,:¥~~l:F:::§<:)I!$!~~f:l:tti():Q;'{()f:"Y:Qtlf':'s.P~f:ls.Qf:§hiP::~():~h~;§~~f:~f:l~~~·'9{,,'~~~~",~:§;P':;.?-9;~.q;:~~P:l:l~,,~~~~i:¥~!:<~~::::,:':;;;:';';''''::''''':''';'''''':'''':'':'::::' greatly appreciated. Sponsorship Levels Platinum Sponsor $1,000.00 Gold Sponsor $500.00 Silver Sponsor $250.00 Bronze Sponsor $100.00 Recognition ·Name mentioned on Radio Station Ads (jor 1 month) ·Name on Individual Banner @ the Festival ·Name on large hanner under platinum sponsor ·Name mentioned in Church bulletin ·Name mentioned in festival flyers ·Name mentioned on Radio Station Ads (jor 2 weeks) ·Name mentioned large banner under gold sponsor ·Name mentioned in Church bulletin ·Name mentioned in festival flyers ·Name on Banner under silver sponsor ·Name mentioned in Church bulletin ·Name mentioned in festival flyers ·Name mentioned in Church bulletin Any donation you choose will be a tremendous help! SPONSOR'S NAME: SPONSOR'S ADDRESS: SPONSOR'S PHONE NO: SPONSORSHIP/DONATION:_ We appreciate your patronage and generosity. Sincerely Yours in Christ, If/.-J.)·~Krf~e,JAJL; Reverend Mark Kotlarczyk,<Pastor St.Frances of Rome Catholic Church 21591 Lemon Street,Wildomar,CA 92595 -12-Item #1 1.February 2.same 3.same 4.same 5.same 6.same 7.same 8.same 9.same 10.same 11.same 12.March 13.same 14.same 15.same 16.same 17.April 18.same 19.same 20.same 21.same 22.same 23.same 24.same 25.same 26.same 27.same 28.same 29.same 30.same 31.May 32.same 33.same 34.same 35.same 36.same 37.June 38.same 39.same 40.same 41.same 42.June 43.same 44.same 45.same 46.same 8/12/2010 Sponsorship Listing 2010 Asst.League of Tem.Valley Calif.Pools (City ofMurrieta)Cycling Event Canyon Lake Lions Club Canyon Lake Women's Club City ofLake Elsinore Citizens Corps Elsinore Valley Arts Network Lake Elsinore Valley Education Foundation Lake Elsinore Girls Softball Temescal Canyon HS Every 15 Minutes Unity in the Community 5K Sound ofMusic Lakeside HS Program High Schools Graduation Ceremonies Lake Elsinore Little League Lake Elsinore Storm Boosters Tuscany Hills I-mile run DA Victims'Rights March Lakeside HS Interact Car Wash Lakeside Career Day Canyon Lake Ski Club Elsinore Elementary Cinco de Mayo Elsinore HS Link Crew banquet Elsinore Basketball Team Elite golftourn. Faith Baptist Church Youth Programs Lakeside Cheer LEUSD Food Svs.Special Olympics Luiseno School First Grade Picnic Riverside Recovery Resources Golf Solar Cup MWD Wildomar Boy Scout Trp.332 Safety event LEUSD Special Needs Assist.Program Luiseno School Field Day American Legion Memorial Day HOPE -Strike a Pose Event Nutrition Services (WIC) Riverside County EDA Mead Valley Parade Wildomar Sf.Center NAACP Event Friends ofthe Mission Trail Library Wildomar Chamber Golf Tournament Elsinore First Assembly V.Knight Library Summer Read.Program Elks Lodge Christmas Tree Lane Murrieta Valley Pop Warner Wildomar Chamber Miniature Golf Bunco for S.Koman Foundation Musicians Workshop Fundraiser -14- $100 20 cases ofwater $100 &6 cases ofwater $100 16 cases of water $300 $100 &10 cases ofwater 25 cases ofwater 15 cases ofwater $150 $100 120 cases ofwater $150 &10 cases ofwater 30 cases ofwater 10 cases ofwater 10 cases ofwater 5 cases ofwater * 5 cases ofwater * 6 cases ofwater 10 cases ofwater 12 cases ofwater 5 cases ofwater $100 10 cases ofwater 30 cases ofwater 7 cases of water 5 cases of water 30 cases ofwater 10 cases ofwater 5 cases ofwater * 6 cases ofwater * 20 cases ofwater 30 cases ofwater 20 cases ofwater 20 cases ofwater 10 cases ofwater 6 cases of water * 10 cases ofwater * 10 cases ofwater * 10 cases ofwater * 10 cases ofwater * $100 $100 $75 &10 cases ofwater 2 cases ofwater 10 cases ofwater * Item #2 47.same 48.July 49.same 50.same 51.same 52.same 53.same 54.same 55.same 56.Aug *StaffApproved 8/12/2010 Item #2 Sponsorship Listing 2010 Historical Society LDS Church event Kevin Jeffries events Elsinore HS Jr.GolfClinic Elsinore HS Football Boosters Hospice ofthe Valleys Michelle's Place GolfToumament Student ofthe Month Lake ElsinorelMurrieta United Way Day ofCaring LEUSD Teacher Summit -15- 10 cas-es ofwater * 10 cases ofwater * 10 cases of water * 12 cases of water $100 &20 cases ofwater $150 $150 &10 cases ofwater $1800 10 cases ofwater 10 cases ofwater * EXHIBIT 2 HELIX WATER DISTRICT Community Sponsorship tl~~~CtI$1500 clonat'WY\IL&~CLo/Ct+1UtCaIC~ f~WY\Ifor~laftc\-EWercWyear!'~~hav~wcmw CM'\.d;we;tftewCLt"er ~W~hav~do-nat"e<L$500 L&~'Ee;tft COfM'lty 'ECOt'\.01nioVlWeloptne+'\tCOUt'\.Cilt ~thcd:~ ~L&~ihqJ!'forv~~W~hav~Cw~pe;tft PUY~L~CLt"~'Ee;tftCOfM'lty chcvwibeY ~lWe..nt"b1At clUL not"~year. ~~cWp<iliqwthcd:lfther~W~~L&Wcmw,w~ waLCMJv.~13ocwiL-L&cuAthoY~CtI~ VISTA IRRIGATION DISTRICT 1.15 CHARITABLE CONTRIBUTIONS POLICY (Adopted 2/16/05:Minute Order 05-02-21) 1.15.1 Purpose EXHIBIT 3 The purpose of this policy is to establish guidelines for responding to requests received by the District for charitable contributions. 1.15.2 Governing Statute Article XVI,Section 6 of the California Constitution,along with a California Appellate Court decision in 1970,specifically prohibits the gift of public funds or resources to individuals or organizations.Expenditures by public agencies must be for valid public purposes that benefit the agency.An expenditure may be legal but may not be the best use of resources in light of competing demands on the agency in fulfilling its mission.Special districts must also demonstrate that the expenditure falls within the specifically enumerated powers of that particular district. 1.15.3 Definitions A.Charitable Contribution:Any funds or resources given to a not-for- profit charity. B.District Mission:The District's Mission Statement is as follows:"The mission of the Vista Irrigation District is to manage our available resources to meet the present and future needs of our service area by providing a reliable supply of high-quality water in an environmentally and economically responsible manner in an atmosphere of courtesy, integrity and quality of service." 1.15.4 Policy A.It is the District's policy to expend District funds for District-related purposes in accordance with the District's mission.A request for a charitable contribution will not be considered if the contribution does not have a District-related purpose or provide an identifiable direct benefit to the District. B.Staff is authorized to deny requests for charitable contributions that do not meet the District's criteria for charitable contributions as specified in this Policy.If staff believes that there might be such a benefit,the request will be brought before the Board of Directors for consideration. C.In order for a request for a charitable contribution to be considered,it must meet one of the following criteria: VISTA IRRIGATION DISTRICT a.The organization is special district or water industry-related, provides direct benefits to the District,and is one in which the District is a member;or b.The organization provides a service that complements or enhances something the District provides,such as water education programs; or c.The organization provides an identifiable direct benefit or service to the District,such as avoided staffing costs,while perfofI11ing a District-related purpose. D.Charitable contributions outside of the District's service area will not be considered,except for those associated with industry-wide organizations. E.Charitable contributions will not be made to any single individual,or with the intention that the contribution will directly benefit any particular District employee or official.If approved,a charitable contribution must be made in the best interests of the District's ratepayers.