HomeMy WebLinkAbout06-01-11 Board Agenda 1
OTAY WATER DISTRICT BOARD OF DIRECTORS MEETING AND
SPECIAL MEETING OF THE OTAY SERVICE CORPORATION
DISTRICT BOARDROOM
2554 SWEETWATER SPRINGS BOULEVARD
SPRING VALLEY, CALIFORNIA
WEDNESDAY
June 1, 2011
3:30 P.M.
AGENDA
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. APPROVAL OF AGENDA
4. APPROVE THE MINUTES OF THE REGULAR MEETING OF NOVEMBER 3,
2010
5. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC
TO SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE
BOARD'S JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA
6. PRESENTATION OF AWARDS (MAGANA):
a) AMERICAN PUBLIC WORKS ASSOCIATION:
i. PROJECT OF THE YEAR AWARD FOR THE JAMACHA ROAD
PIPELINE PROJECT
ii. HONOR AWARD FOR THE 1296-3 RESERVOIR PROJECT
b) AMERICAN SOCIETY OF CIVIL ENGEERS
i. AWARD OF EXCELLENCE IN WATER QUALITY FOR THE JA-
MACHA ROAD PIPELINE PROJECT
ii. AWARD OF EXCELLENCE IN WATER TREATMENT FOR THE
1296-3 RESERVOIR PROJECT
c) CONSTRUCTION MANAGEMENT ASSOCIATION OF AMERICA
ACHIEVEMENT AWARD FOR THE JAMACHA ROAD 36-INCH
PIPELINE FOR PUBLIC WORKS PROJECST
DISTINGUISHED OWNER HONOREE AWARD
CONSENT CALENDAR
7. ITEMS TO BE ACTED UPON WITHOUT DISCUSSION, UNLESS A REQUEST
IS MADE BY A MEMBER OF THE BOARD OR THE PUBLIC TO DISCUSS A
PARTICULAR ITEM:
a) APPROVE THE ISSUANCE OF A PURCHASE ORDER TO PROPUL-
SION CONTROLS ENGINEERING IN THE AMOUNT OF $103,356 FOR
THE REMANUFACTURE OF MOTORS FOR THE 803-1 AND 850-2
PUMP STATIONS
b) APPROVE AN INCREASE TO THE FISCAL YEAR 2011 BUDGET FOR
CIP P2490 FOR THE 1296-1 RESERVOIR INTERIOR/EXTERIOR COAT-
ING PROJECT FROM $350,000 TO $475,000
c) APPROVE THE ISSUANCE OF A PURCHASE ORDER TO KIRK PAV-
ING IN AN AMOUNT NOT-TO-EXCEED $200,000 FOR AS-NEEDED
ASPHALT PAVING SERVICES FROM JULY 1, 2011 THROUGH JUNE
30, 2012
d) APPROVE A REIMBURSEMENT AGREEMENT WITH MS. DEVELOP-
MENT COMPANY (MSDC) LLC, A CALIFORNIA LIMITED LIABILITY
COMPANY, IN AN AMOUNT NOT-TO-EXCEED $162,305.85 AND TO
REIMBURSE MSDC FOR THE COMPLETION OF THE CONSTRUC-
TION OF A PORTION OF THE CAPITAL IMPROVEMENT PROJECT
FOR AIRWAY BUSINESS CENTER — RECPL-16-INCH 860 ZONE RE-
CYCLED PIPELINE ON AIRWAY ROAD
e) APPROVE A REIMBURSEMENT AGREEMENT WITH ASPIRE-ENCORE
AT RANCHO DEL REY HOMEOWNER'S ASSOCIATION FOR UP TO
50% OF THE CONSTRUCTION COSTS, NOT-TO-EXCEED $25,500,
FOR THE CONVERSION OF AN EXISTING MULTI-FAMILY DEVELOP-
MENT FROM A POTABLE WATER IRRIGATION SYSTEM TO A RE-
CYCLED WATER IRRIGATION SYSTEM
f) APPROVE RESOLUTION NO. 4176 DECLARING AN END TO WATER
SHORTAGE RESPONSE PLAN LEVEL
g) AUTHORIZE THE GENERAL MANAGER TO NEGOTIATE AND EX-
ECUTE TWO-YEAR AGREEMENTS WITH THREE ONE-YEAR OPTION
RENEWALS WITH GREENRIDGE LANDSCAPE, INC. FOR LAND-
SCAPE MAINTENANCE SERVICES, AND PRIORITY BUILDING SER-
VICES, LLC, FOR JANITORIAL SERVICES
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h) NOMINATE DISTRICT DIRECTOR, GARY CROUCHER, TO THE SAN
DIEGO LOCAL AGENCY FORMATION COMMISSION'S (LAFCO) SPE-
CIAL DISTRICTS ADVISORY COMMITTEE AND CONSIDER NOMINAT-
ING ADISTRICT REPRESENTATIVE FOR A REGULAR DISTRICT
MEMBER ON LAFCO'S COMMISSION
ACTION ITEMS
8. ENGINEERING AND WATER OPERATIONS
a) PUBLIC HEARING TO RECEIVE COMMENTS FROM THE PUBLIC RE-
GARDING OTAY WATER DISTRICT'S 2010 URBAN WATER MANAGE-
MENT PLAN
ADOPT RESOLUTION NO. 4175 APPROVING THE DISTRICT'S
2010 URBAN WATER MANAGEMENT PLAN
9. FINANCE, ADMINISTRATION AND INFORMATION TECHNOLOGY
a) ADOPT RESOLUTION NO. 4172 APPROVING THE FORM OF DOCU-
MENTS REQUIRED FOR A SUBSTITUTION OF THE LETTER OF CRE-
DIT FOR THE OUTSTANDING VARIABLE RATE DEBT, APPROVE THE
BOND COUNSEL AGREEMENT, AND AUTHORIZING THE GENERAL
MANAGER TO EXECUTE THE DOCUMENTS (BEACHEM)
10. ADJOURN OTAY WATER DISTRICT BOARD MEETING
11. CONVENE OTAY SERVICE CORPORATION SPECIAL BOARD MEETING
12. ADOPT RESOLUTION NO. 1006 APPROVING THE FORM OF DOCUMENTS
REQUIRED FOR A SUBSTITUTION OF THE LETTER OF CREDIT FOR THE
OUTSTANDING VARIABLE RATE DEBT AND AUTHORIZING THE CHIEF FI-
NANCIAL OFFICER TO EXECUTE THE DOCUMENTS (BEACHEM)
13. ADJOURN OTAY SERVICE CORPORATION SPECIAL BOARD MEETING
14. CONVENE OTAY WATER DISTRICT BOARD MEETING
`F'~_:~~7_\:~~7
a) DISCUSSION OF 2011 BOARD MEETING CALENDAR
INFORMATIONAL ITEMS
16. THIS ITEM IS PROVIDED TO THE BOARD FOR INFORMATIONAL PURPOS-
ES ONLY. NO ACTION IS REQUIRED ON THE FOLLOWING AGENDA ITEMS:
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a) CAPITAL IMPROVEMENT PROGRAM 3RD QUARTER OF FISCAL YEAR
2011 UPDATE (KAY)
REPORTS
17. GENERAL MANAGER'S REPORT
a) SAN DIEGO COUNTY WATER AUTHORITY UPDATE
18. DIRECTORS' REPORTS/REQUESTS
19. PRESIDENT'S REPORT/REQUESTS
20. ADJOURNMENT
All items appearing on this agenda, whether or not expressly listed for action, may be
deliberated and may be subject to action by the Board.
The Agenda, and any attachments containing written information, are available at the
District's website at www.otavwater.gov. Written changes to any items to be considered
at the open meeting, or to any attachments, will be posted on the District's website.
Copies of the Agenda and all attachments are also available through the District
Secretary by contacting her at (619) 670-2280.
If you have any disability which would require accommodation in order to enable you to
participate in this meeting, please call the District Secretary at (619) 670-2280 at least
24 hours prior to the meeting.
Certification of Posting
certify that on May 27, 2011, I posted a copy of the foregoing agenda near the
regular meeting place of the Board of Directors of Otay Water District, said time being at
least 72 hours in advance of the regular meeting of the Board of Directors (Government
Code Section X54954.2).
Executed at Spring Valley, California on May 27, 2011.
r~ ~'
Susan Cruz, District Se ry