HomeMy WebLinkAbout07-15-11 Board PacketOTAY WATER DISTRICT
BOARD OF DIRECTORS MEETING
DISTRICT BOARDROOM
2554 SWEETWATER SPRINGS BOULEVARD
SPRING VALLEY,CALIFORNIA
FRIDAY
July 15,2011
3:30 P.M.
AGENDA
1.ROLL CALL
2.PLEDGE OF ALLEGIANCE
3.APPROVAL OF AGENDA
4.APPROVE THE MINUTES OF THE REGULAR MEETINGS OF JANUARY 5,
2011 AND FEBRUARY 2,2011;AND SPECIAL MEETINGS OF SEPTEMBER
15,2010 AND JANUARY 11,2011
5.PUBLIC PARTICIPATION -OPPORTUNITY FOR MEMBERS OF THE PUBLIC
TO SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE
BOARD'S JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA
CONSENT CALENDAR
6.ITEMS TO BE ACTED UPON WITHOUT DISCUSSION,UNLESS A REQUEST
IS MADE BY A MEMBER OF THE BOARD OR THE PUBLIC TO DISCUSS A
PARTICULAR ITEM:
a)ADOPT RESOLUTION NO.4178 TO CONTINUE WATER AND SEWER
AVAILABILITY CHARGES FOR DISTRICT CUSTOMERS FOR FISCAL
YEAR 2011-2012 TO BE COLLECTED THROUGH PROPERTY TAX
BILLS
b)ADOPT RESOLUTION NO.4177 TO ESTABLISH THE TAX RATE FOR
IMPROVEMENT DISTRICT NO.27 AT $0.005 FOR FISCAL YEAR 2011-
2012
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c)APPROVE AGREEMENTS WITH THE FOLLOWING:
•AZTECA SYSTEMS INC.,IN THE AMOUNT OF $95,000 FOR INITIAL
LICENSE AGREEMENT FOR WORK MANAGEMENT SOFTWARE,
SOFTWARE MODIFICATION,AND IMPLEMENTATION SERVICES
•ESRI FOR A THREE-YEAR LICENSE AGREEMENT FOR GIS SOFT-
WARE IN AN AMOUNT NOT-TO-EXCEED $163,125 ($54,375 PER
YEAR)
•ONE-YEAR SERVICE AGREEMENTS FOR FY 2012 WITH:
-AT&T IN THE AMOUNT OF $110,000 FOR LOCAL AND LONG
DISTANCE TELEPHONE AND INTERNET SERVICE
-VERIZON WIRELESS IN THE AMOUNT OF $108,000 FOR CELL
PHONE AND WIRELESS SERVICES
-SOFTCHOICE IN THE AMOUNT OF $78,490 FOR SOFTWARE
LICENSES UNDER THE MICROSOFT ENTERPRISE AGREE-
MENT
-EDEN SYSTEMS IN THE AMOUNT OF $139,000 TO COVER THE
COSTS OF A SOFTWARE MAINTENANCE AGREEMENT,AN-
NUAL SUPPORT,AND CONSULTING SERVICE
-ESRI IN THE AMOUNT OF $50,000 FOR SOFTWARE CONSULT-
ING SERVICES
d)ADOPT RESOLUTION NO.4179 TO ELECT THREE REPRESENTA-
TIVES TO THE SPECIAL DISTRICT RISK MANAGEMENT AUTHORI-
TY'S BOARD OF DIRECTORS
e)APPROVE A CONSTRUCTION CONTRACT TO PARADIGM MECHANI-
CAL CORPORATION IN AN AMOUNT NOT-TO-EXCEED $53,500 FOR
HVAC IMPROVEMENTS AT THE 803-1 AND 850-2 PUMP STATIONS
f)APPROVE A PROFESSIONAL ENGINEERING SERVICES AGREE-
MENT WITH MALCOLM PIRNIE/ARCADIS IN AN AMOUNT NOT-TO-
EXCEED $349,979.36 FOR FISCAL YEARS 2012 AND 2013 (ENDING
JUNE 30,2013)FOR THE WASTEWATER MANAGEMENT PLAN
PROJECT
ACTION ITEMS
7.ENGINEERING AND WATER OPERATIONS
a)AWARD A CONSTRUCTION CONTRACT TO NEWEST CONSTRUC-
TION,INC.FOR THE RALPH W.CHAPMAN WATER RECLAMATION
FACILITY UPGRADE PROJECT IN AN AMOUNT NOT-TO-EXCEED
$3,499,000 AND APPROVE AN INCREASE TO THE FISCAL YEAR 2012
BUDGET FOR CIP R2096 FROM $4,700,000 TO $4,950,000
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8.BOARD
a)CONSIDERATION TO CAST A VOTE TO RE-ELECT MR.DEWEY
AUSMUS TO THE CALIFORNIA SPECIAL DISTRICTS ASSOCIATION'S
BOARD OF DIRECTORS (SARNO)
b)DISCUSSION OF 2011 BOARD MEETING CALENDAR
INFORMATIONAL ITEMS
9.THIS ITEM IS PROVIDED TO THE BOARD FOR INFORMATIONAL PURPOS-
ES ONLY.NO ACTION IS REQUIRED ON THE FOLLOWING AGENDA ITEMS:
a)REPORT ON THE STATUS AND PROGRESS OF THE AUTOMATED
METER READING METER RETROFIT PROGRAM (PORRAS)
REPORTS
10.GENERAL MANAGER'S REPORT
a)SAN DIEGO COUNTY WATER AUTHORITY UPDATE
11.DIRECTORS'REPORTS/REQUESTS
12.PRESIDENT'S REPORT/REQUESTS
RECESS TO CLOSED SESSION
13.CLOSED SESSION
a)CONFERENCE WITH LABOR NEGOTIATORS [GOVERNMENT CODE
§54957.6]
AGENCY DESIGNATED REPRESENTATIVES:AD HOC UNREPRE-
SENTED EMPLOYEE COMPENSATION COMMITTEE
EMPLOYEE ORGANIZATIONS:UNREPRESENTED EMPLOYEES AND
REPRESENTED EMPLOYEES'ASSOCIATION
b)PUBLIC EMPLOYEE PERFORMANCE EVALUATION [GOVERNMENT
CODE §54957.6]
TITLE:GENERAL MANAGER
RETURN TO OPEN SESSION
14.ADOPT RESOLUTION NO.4182 TO INCREASE THE UNREPRESENTED EM-
PLOYEES'CONTRIBUTIONS TO THE CALPERS PENSION PLAN BY SEVEN
3
(7)PERCENT TO PURCHASE ENHANCED RETIREE HEALTH BENEFITS
AND ADOPT RESOLUTION NO.4183 TO AMEND THE RETIREE HEALTH
BENEFITS FOR UNREPRESENTED EMPLOYEES (WILLIAMSON/BEACHEM)
15.REPORT ON ANY ACTIONS TAKEN IN CLOSED SESSION.THE BOARD
MAY ALSO TAKE ADDITIONAL ACTIONS ON ANY ITEMS POSTED IN
CLOSED SESSION
16.ADJOURNMENT
All items appearing on this agenda,whether or not expressly listed for action,may be
deliberated and may be subject to action by the Board.
The Agenda,and any attachments containing written information,are available at the
District's website at www.otaywater.gov.Written changes to any items to be considered
at the open meeting,or to any attachments,will be posted on the District's website.
Copies of the Agenda and all attachments are also available through the District
Secretary by contacting her at (619)670-2280.
If you have any disability which would require accommodation in order to enable you to
participate in this meeting,please call the District Secretary at (619)670-2280 at least
24 hours prior to the meeting.
Certification of Posting
I certify that on July 11,2011,I posted a copy of the foregoing agenda near the
regular meeting place of the Board of Directors of Otay Water District,said time being at
least 72 hours in advance of the regular meeting of the Board of Directors (Government
Code Section §54954.2).
Executed at Spring Valley,California on July 11,2011.
[Susan Cruz,District Secret"!ry,}.,
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AGENDA ITEM 4
MINUTES OF THE
BOARD OF DIRECTORS MEETING OF THE
OTAY WATER DISTRICT and OTAY SERVICE CORPORATION
January 5,2011
1.The meeting was called to order by President Bonilla at 3:31 p.m.
2.ROLL CALL
Directors Present:Bonilla,Croucher,Gonzalez,Lopez and Robak
Staff Present:General Manager Mark Watton,Ass!.GM Administration
and Finance German Alvarez,Ass!.GM Engineering and
Water Operations Manny Magana,General Counsel Daniel
Shinoff,Chief of Information Technology Geoff Stevens,
Chief Financial Officer Joe Beachem,Chief of Engineering
Rod Posada,Chief of Operations Pedro Porras,Chief of
Administration Rom Sarno,District Secretary Susan Cruz
and others per attached lis!.
3.PLEDGE OF ALLEGIANCE
4.APPROVAL OF AGENDA
A motion was made by Director Robak,seconded by Director Lopez and carried
with the following vote:
Ayes:
Noes:
Abstain:
Absent:
Directors Bonilla,Croucher,Gonzalez,Lopez and Robak
None
None
None
to approve the agenda.
5.OATH OF OFFICE CEREMONY
Chula Vista Mayor,Cheryl Cox,administered the Oath of Office to Directors
Croucher and Gonzalez who have been elected in the November 2010 elections
to the District's Division 3 and 1 seats respectively.
6.The board recessed for a reception at 3:47 p.m.
7.The board reconvened the board meeting at 3:57 p.m.
8.PRESENTATION OF RECOGNITION PLAQUE TO BOARD PRESIDENT
Vice President Lopez presented a recognition plaque from the Board of Directors
to Board President Bonilla to thank him for his strong leadership and outstanding
service during the past year.President Bonilla thanked Vice President Lopez
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and the Board for their support and stated that he is honored to be part of the
Board of Directors.
9.ELECTION OF BOARD PRESIDENT
A motion was made by Director Croucher,seconded by Director Robak and
carried with the following vote:
Ayes:
Noes:
Abstain:
Absent:
Directors Bonilla,Croucher,Gonzalez,Lopez and Robak
None
None
None
to re-elect Director Bonilla as President.
10.ELECTION OF BOARD VICE PRESIDENT
A motion was made by Director Lopez,seconded by Director Gonzalez and
carried with the following vote:
Ayes:
Noes:
Abstain:
Absent:
Directors Bonilla,Croucher,Gonzalez,Lopez and Robak
None
None
None
to elect Director Croucher as Vice President.
11.ELECTION OF BOARD TREASURER
A motion was made by Director Bonilla,seconded by Director Croucher and
carried with the following vote:
Ayes:
Noes:
Abstain:
Absent:
Directors Bonilla,Croucher,Gonzalez,Lopez and Robak
None
None
None
to elect Director Gonzalez as Treasurer.
12.RECESS OTAY WATER DISTRICT BOARD MEETING AND CONVENE A
MEETING OF THE OTAY SERVICE CORPORATION
The Otay Water District board meeting was recessed at 4:06 p.m.and a meeting
of the Otay Service Corporation board was convened.
13.ROLL CALL
Directors Present:Bonilla,Croucher,Gonzalez,Lopez and Robak
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14.ELECTION OF OFFICERS:PRESIDENT,VICE-PRESIDENT AND
TREASURER
A motion was made by Director Croucher,seconded by Director Lopez and
carried with the following vote:
Ayes:
Noes:
Abstain:
Absent:
Directors Bonilla,Croucher,Gonzalez,Lopez and Robak
None
None
None
to elect Director Bonilla as President,Director Croucher as Vice President and
Director Gonzalez as Treasurer.
15 APPOINTMENT OF OFFICERS:EXECUTIVE DIRECTOR,CHIEF FINANCIAL
OFFICER AND SECRETARY
A motion was made by Director Croucher,seconded by Director Lopez and
carried with the following vote:
Ayes:
Noes:
Abstain:
Absent:
Directors Bonilla,Croucher,Gonzalez,Lopez and Robak
None
None
None
to elect General Manager Watton as Executive Director,Joe Beachem as Chief
Financial Officer and District Secretary Susan Cruz as Secretary.
16.ADJOURN OTAY SERVICE CORPORATION BOARD MEETING AND
CONVENE THE OTAY WATER DISTRICT FINANCING AUTHORITY BOARD
MEETING
President Bonilla adjourned the Otay Service Corporation meeting at 4:09 p.m.
and convened the Otay Water District Financing Authority board meeting.
17.ELECTION OF OFFICERS:PRESIDENT,VICE-PRESIDENT AND
TREASURER
A motion was made by Director Lopez,seconded by Director Croucher and
carried with the following vote:
Ayes:
Noes:
Abstain:
Absent:
Directors Bonilla,Croucher,Gonzalez,Lopez and Robak
None
None
None
to elect Director Bonilla as President,Director Croucher as Vice President and
Director Gonzalez as Treasurer.
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18.APPOINTMENT OF OFFICERS EXECUTIVE DIRECTOR,CHIEF FINANCIAL
OFFICER AND SECRETARY
A motion was made by Director Lopez,seconded by Director Croucher and
carried with the following vote:
Ayes:
Noes:
Abstain:
Absent:
Directors Bonilla,Croucher,Gonzalez,Lopez and Robak
None
None
None
to elect General Manager Watton as Executive Director,Joe Beachem as Chief
Financial Officer and District Secretary Susan Cruz as Secretary.
19.ADJOURN OTAY DISTRICT FINANCING AUTHORITY BOARD MEETING AND
CONVENE THE OTAY WATER DISTRICT BOARD MEETING
President Bonilla adjourned the Otay Financing Authority Board meeting at 4:10
p.m.and reconvened the Otay Water District board meeting.
20.PUBLIC PARTICIPATION -OPPORTUNITY FOR MEMBERS OF THE PUBLIC
TO SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE
BOARD'S JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA
No one wished to be heard.
21.APPROVAL OF THE MINUTES OF THE SPECIAL MEETING OF JUNE 17,
2010
A motion was made by Director Croucher,seconded by Director Bonilla and
carried with the following vote:
Ayes:
Noes:
Abstain:
Absent:
Directors Bonilla,Croucher,Gonzalez,Lopez and Robak
None
None
None
to approve the minutes of the special board meeting of June 17,2010.
CONSENT CALENDAR
22.ITEMS TO BE ACTED UPON WITHOUT DISCUSSION,UNLESS A REQUEST
IS MADE BY A MEMBER OF THE BOARD OR THE PUBLIC TO DISCUSS A
PARTICULAR ITEM:
Director Robak pulled item 22c,APPROVE CHANGE ORDER NO.1 TO THE
EXISTING CONTRACT WITH AECOM TECHNICAL SERVICES IN AN
AMOUNT NOT-TO-EXCEED $176,805 FOR THE RANCHO DEL REY
GROUNDWATER WELL DEVELOPMENT PROJECT;and 22d,APPROVE
CHANGE ORDER NO.2 TO THE EXISTING CONTRACT WITH RBF
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CONSULTING FOR CONSTRUCTION MANAGEMENT AND INSPECTION
SERVICES FOR THE 36-INCH PIPELINE,SDCWA OTAY FCF NO.14 TO THE
REGULATORY SITE PROJECT IN AN AMOUNT NOT-TO-EXCEED $101,075,
for discussion.
A motion was made by Director Croucher,seconded by Director Lopez and
carried with the following vote:
Ayes:
Noes:
Abstain:
Absent:
Directors Bonilla,Croucher,Gonzalez,Lopez and Robak
None
None
None
to approve the following consent calendar items:
a)AWARD A CONSTRUCTION CONTRACT TO BLASTCO,INC.FOR THE
657-1 AND 657-2 RESERVOIR EXTERIOR/INTERIOR COATING AND
UPGRADES PROJECT IN AN AMOUNT NOT-TO-EXCEED $632,500
b)AWARD A CONSTRUCTION CONTRACT TO L.H.WOODS &SONS,
INC.IN THE AMOUNT OF $379,000 FOR THE DEL RIO ROAD AND
GILLISPIE DRIVE EMERGENCY INTERCONNECTIONS PROJECT
e)APPROVE CREDIT CHANGE ORDER NO.3 TO THE EXISTING
CONSTRUCTION CONTRACT WITH CCL CONTRACTING,INC.FOR
THE JAMACHA ROAD 36-INCH POTABLE WATER PIPELINE AND 12-
INCH POTABLE WATER PIPELINE REPLACEMENT PROJECTS IN THE
AMOUNT OF <$1,474,033.22>
f)APPROVE THE ISSUANCE OF A REQUEST FOR PROPOSAL FOR
PHASE 2 OF THE RANCHO DEL REY WELL PROJECT WHICH WILL
INCLUDE EQUIPPING THE WELL AND DESIGNING A WELLHEAD
TREATMENT FACILITY
g)DECLARE VEHICLES AND EQUIPMENT SURPLUS TO THE
DISTRICTS NEEDS
h)APPROVE FISCAL YEAR 2011 EXPENDITURES FOR BANKING
SERVICES WITH UNION BANK IN AN AMOUNT NOT-TO-EXCEED THE
BUDGETED TOTAL OF $149,700
i)APPROVE THE ISSUANCE OF A PURCHASE ORDER TO SUMMIT
TRUCK BODIES IN THE AMOUNT OF $139,797.81 FOR THE
PURCHASE OF ONE (1)CLASS 8 SERVICE LINE TRUCK
j)APPROVE THE ISSUANCE OF A PURCHASE ORDER TO MIRAMAR
TRUCK CENTER IN THE AMOUNT OF $89,925 FOR THE PURCHASE
OF ONE (1)NEW CLASS 8 DUMP TRUCK
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President Bonilla presented item 22c and 22d for discussion:
c)APPROVE CHANGE ORDER NO.1 TO THE EXISTING CONTRACT
WITH AECOM TECHNICAL SERVICES IN AN AMOUNT NOT-TO-
EXCEED $176,805 FOR THE RANCHO DEL REY GROUNDWATER
WELL DEVELOPMENT PROJECT
Director Robak inquired on the status of the project,anticipated production/water
yield and cost.Engineering Manager Jim Peasley indicated that the District has
completed the drilling of the production well and it is expected to produce 450
gallons per minute (GPM),which is a very good yield.He noted that the quality
of the water is what staff had expected and a reverse osmosis system will be
utilized to clean the water.Separation Processes,Inc.,experts in the reverse
osmosis processes,analyzed the requirements of the project and determined all
costs associated with the project,including equipment,labor,maintenance,etc.
over a thirty-year period,and estimated that the cost for the production of water
from the well is estimated at $1,500 per acre foot (AF).Staff is confident in the
estimate and that the well could produce approximately 500 AF per year.
General Manager Watton added that consent item number 22f provides the
details of the costs associated with equipping the well facility and the design and
construction of the well treatment facilities that Engineering Manager Peasley
had mentioned.
A motion was made by Director Robak,seconded by Director Croucher and
carried with the following vote:
Ayes:
Noes:
Abstain:
Absent:
Directors Bonilla,Croucher,Gonzalez,Lopez and Robak
None
None
None
to approve staffs'recommendation.
d)APPROVE CHANGE ORDER NO.2 TO THE EXISTING CONTRACT
WITH RBF CONSULTING FOR CONSTRUCTION MANAGEMENT AND
INSPECTION SERVICES FOR THE 36-INCH PIPELINE,SDCWA OTAY
FCF NO.14 TO THE REGULATORY SITE PROJECT IN AN AMOUNT
NOT-TO-EXCEED $101,075
Director Robak indicated that he was concerned with the amount of money paid
for construction management services for this project.He stated that he
supported approval of this item to pay RBF Consulting for their services,
however,he felt that the District should re-examine the value received for
construction management consulting services and if the services can be done in-
house at a lower cost.
General Manager Watton indicated that the District does have some of the
expertise in-house,but there is a question on how to staff for these temporary
6
required tasks/services.He indicated that construction management firms can
provide additional expertise,such as electrical engineering,structural
engineering,etc.,that the District does not have on staff and would not be
economical to hire.He stated that he would like to suggest that staff bring
information back to committee to discuss the value of construction management
services.
Director Croucher indicated that he wished to note that item 22e was the
approval of a credit change order for a savings of $1.47 million for construction
contract services which can be attributed to RBF Consulting's work on the
project.
A motion was made by Director Bonilla,seconded by Director Croucher and
carried with the following vote:
Ayes:
Noes:
Abstain:
Absent:
Directors Bonilla,Croucher,Gonzalez,Lopez and Robak
None
None
None
to approve staffs'recommendation.
23.ENGINEERING AND WATER OPERATIONS
a)APPROVE WATER SUPPLY ASSESSMENTS AND VERIFICATION
REPORTS,AS REQUIRED BY SENATE BILLS 610 AND 221,FOR THE
OTAY RANCH VILLAGE EIGHT WEST AND OTAY RANCH VILLAGE
NINE PROJECTS
Associate Civil Engineer Bob Kennedy presented the Water Supply Assessment
and Verification Reports (WSA&V)for the Otay Ranch Village 8 West and Otay
Ranch Village 9 Projects for the board's adoption.He reviewed the projects and
the status of the current water supply in detail (see attached presentation and
committee notes attached to staffs'report)and indicated that the WSA&V
Reports demonstrate and document that sufficient water supplies are planned for
and are intended to be available over the next 20 years to meet the demand
requirements of the proposed projects.
Director Robak noted that five (5)years ago the District projected that demand
would be 49,000 AF.The District actually sold 29,000 AF last year.He stated
that the District certainly has the supplies today as it is selling less water now
than was projected five (5)years ago.
Director Croucher noted that this item was presented to the Engineering,
Operations and Water Resource Committee and staff indicated that they were
being conservative with their numbers.He stated that the Committee was able to
understand the projects better and they felt more comfortable with supporting
and moving forward with the WSA&V's.
7
A motion was made by Director Croucher,seconded by Director Robak,and
carried with the following vote:
Ayes:
Noes:
Abstain:
Absent:
Directors Bonilla,Croucher,Gonzalez,Lopez and Robak
None
None
None
to approve staffs'recommendation.
24.BOARD
a)DISCUSSION OF 2011 BOARD MEETING CALENDAR
There were no changes to the meeting calendar.
INFORMATIONAL ITEMS
25.THESE ITEMS ARE PROVIDED TO THE BOARD FOR INFORMATIONAL
PURPOSES ONLY NO ACTION IS REQUIRED ON THE FOLLOWING
AGENDA ITEMS.
a)REPORT ON DIRECTOR'S EXPENSES FOR THE 1st QUARTER OF
FISCAL YEAR 2011
Finance Supervisor Sean Prendergast indicated that Board of Directors Policy 8
requires that staff present the expenses and per diems for the board members on
a quarterly basis.He indicated that this item was also reviewed by the Finance
and Administration Committee at a meeting held on December 6,2010.He
presented slides showing in detail each director's expenses for the first quarter of
fiscal year 2011 (July to September 2010)and total expenses for each.He
indicated that the total board of director expenses and per diems for the first
quarter of fiscal year 2011 was $2,876.5.He stated that the projected cost
through the end of the fiscal year based on this quarter is approximately $10,000.
b)INFORMATIONAL REPORT ON THE PROPOSED NEW BILL PRINT
FORMAT AND ENHANCEMENTS
Customer Service Supervisor Andrea Carey presented the proposed new bill
formats.She stated for the past four months the District staff has been working
with both its bill print and billing systems vendors to create a bill format that is
better organized,easier to read and includes enhancements that many of the
District's customers have requested.The new bill format will be rolled out to
coincide with the completion of the billing system upgrade that is scheduled to be
finished no later than the end of April.She noted that the board's meeting
materials includes copies of the various bill samples for a variety of customer
billing scenarios.She reviewed in detail the major changes in the bill format for
two of the samples provided with the board's materials which included an
enhanced messaging capability,the listing of the customer's meter size,a
8
comparison of usage from the same month one year ago and a percentage
change in the usage,and enhanced billing details showing the past due amount
and total amount due.
Director Croucher inquired with regard to the area of the bill that shows a
comparison of the billing month's usage with the year before,if it can include
more than one month's information.He stated that it would be more useful to
him,as a customer,if he could see at least six (6)months usage comparison as
it would help him improve his water savings.Customer Service Supervisor
Carey indicated that staff would review Director Croucher's suggestion with the
District's vendors and determine what is possible with the space that is available.
Director Robak indicated that the District's Finance,Administration &
Communications Committee had reviewed the bills at their meeting held on
December 6,2010 and had suggested that the bills also include a water
conservation message.Customer Service Supervisor Carey indicated that staff
is reviewing the possibility of printing a static conservation message on the back
of every bill.
Director Gonzalez inquired if a thank you message could be included on
customer bills for those who are successfully conserving (lowering their water
usage).It was indicated that staff would certainly look into doing so.
REPORTS
26.GENERAL MANAGER'S REPORT
General Manager Watton presented his report which included the status of the
36-inch pipeline project,the District's receipt of the Irrigation Association's
National Water and Energy Conservation Award which was presented in
December 2010,an update on the status of the development of the FY 2012-
2014 Strategic Plan,that potable and recycled water sales were down
approximately 7.5%,and Mexico's schedule for the amount of water they are
requesting be delivered in calendar year 2011.
SAN DIEGO COUNTY WATER AUTHORITY UPDATE:
Director Croucher indicated that the Chair of CWA,Mr.Michael Hogan,Santa Fe
Irrigation District has made the CWA committee appointments and he has been
assigned as Co-Chair of the Administration and Finance Committee,member of
the Legislative,Conservation and Outreach Committee and Small Contractors
Outreach and Opportunities Program (SCOOP)Committee.He will no longer
serve on CWA's Audit Committee as he was appointed Co-Chair of the
Administration and Finance Committee and members cannot serve as Chair or
Co-Chair and serve on the Audit Committee.He noted that General Manager
Watton was also appointed by CWA Chair,Hogan,as Chair of the Imported
Water Committee.
27.DIRECTORS'REPORTS/REQUESTS
9
Director Lopez commended staff who coordinated the employee holiday dinner.
He thanked Communications Officer Armando Buelna for his work on the City of
Chula Vista's holiday parade on behalf of the District.He also commended
District employees,Lincoln Anderson and Vince Brown,for their participation and
work on the parade.He indicated that there was a really good response from the
public and he wished to recognize employees for their work on the parade.
Director Robak indicated that he has been attending the Metro Commission's
IROC Committee meetings.He stated that he and General Manager Watton will
be meeting with City of San Diego Water Department Director,Roger Bailey,on
Friday to follow-up on discussions from the Metro Commission meetings.
28.PRESIDENTS REPORT
President Bonilla reported on meetings he attended during the months of
November and December 2010.He stated that on November 4 he met with City
of Chula Vista Mayor,Cheryl Cox,and General Manager Watton to review
projects between the City and the District.He indicated that Mayor Cox is very
supportive of the work the District is doing.He shared that on November 11 he
met with Chula Vista Councilmember Steve Casteneda to discuss Otay matters
and the redistricting of the District following the 2010 census.On November 15
he met with General Manager Watton to discuss items to be presented at the
December committee meetings and on November 22 to discuss attorney
services.He stated that on November 23 he met with Director Robak to discuss
Otay matters and on November 24 he attended the District's Ad Hoc Legal
Matters Committee to discuss pending legal matters.He shared that on
December 6 he attended the Finance,Administration and Communications
committee where the committee reviewed and made recommendation on items
for presentation at the January Board meeting.On December 8 he attended the
Ad Hoc Legal Matters Committee where the Fenton Business Center matter and
various legal matters were discussed.He indicated on December 10 he met with
General Manager Watton to discuss the Desalination Project and he also met
with the Ad Hoc Legal Matters Committee to discuss the IEC matter.He stated
that on December 17 he again attended an Ad Hoc Legal Matters Committee
meeting where the committee discussed the District's legal service needs.On
December 21 he attended the District's Desalination Project Committee to
discuss the Rosarito Desalination Project and on December 28 he attended the
Ad Hoc Legal Matters Committee for a follow-up discussion on the Fenton
Business Center matter.
RECESS TO CLOSED SESSION
29.CLOSED SESSION
The board recessed to closed session at 5:03 p.m.to discuss the following
matters:
10
a.CONFERENCE WITH LEGAL COUNSEL -PENDING LITIGATION
[GOVERNMENT CODE §54956.9(a)]
(I)MULTIPLE CASES RELATED TO THE FENTON BUSINESS
CENTER AND FILED WITH THE SUPERIOR COURT OF THE
COUNTY OF SAN DIEGO CONSOLIDATED UNDER CASE NO.
37-2007-00077024-CU-BC-SC
(II)INFRASTRUCTURE ENGINEERING CORP.v.OTAY WATER
DISTRICT,COUNTY OF SAN DIEGO,SUPERIOR COURT,CASE
NO.37-2008-00093876-CU-BC-CTL
RETURN TO OPEN SESSION
30.REPORT ON ANY ACTIONS TAKEN IN CLOSED SESSION.THE BOARD
MAY ALSO TAKE ACTION ON ANY ITEMS POSTED IN CLOSED SESSION
The board reconvened at 5:49 p.m.and General Counsel Daniel Shinoff
indicated that no reportable actions were taken in closed session.
31.ADJOURNMENT
With no further business to come before the Board,President Bonilla adjourned
the meeting at 5:49 p.m.
President
ATTEST:
District Secretary
11
AGENDA ITEM 4
MINUTES OF THE
BOARD OF DIRECTORS MEETING OF THE
OTAY WATER DISTRICT
February 2,2011
1.The meeting was called to order by President Bonilla at 3:30 p.m.
2.ROLL CALL
Directors Present:
Staff Present:
Bonilla,Croucher,Gonzalez,Lopez and Robak
General Manager Mark Watton,Asst.General Manager of
Administration and Finance German Alvarez,Asst.General
Manager of Engineering and Water Operations Manny
Magana,General Counsel Daniel Shinoff,Chief of
Information Technology Geoff Stevens,Chief Financial
Officer Joe Beachem,Chief of Engineering Rod Posada,
Chief of Operations Pedro Porras,Chief of Administration
Rom Sarno,District Secretary Susan Cruz and others per
attached list.
3.PLEDGE OF ALLEGIANCE
4.APPROVAL OF AGENDA
A motion was made by President Bonilla,seconded by Director Croucher and
carried with the following vote:
Ayes:
Noes:
Abstain:
Absent:
Directors Bonilla,Gonzalez,Croucher,Lopez and Robak
None
None
None
to remove Agenda Item 14a.i.(Conference with Legal Counsel-Existing Litigation,
Infrastructure Engineering Corp.v.Otay Water District,County of San Diego,
Superior Court,Case No.37-2008-00093876-CU-BC-CTL)and consider the item at
a later date when updated information is received by the District.
5.APPROVE THE MINUTES OF THE SPECIAL MEETING OF MAY 17,2010
A motion was made by Director Lopez,seconded by Director Gonzalez and carried
with the following vote:
Ayes:
Noes:
Abstain:
Absent:
Directors Bonilla,Gonzalez,Croucher,Lopez and Robak
None
None
None
1
to approve the minutes from the Special Meeting of May 17,2010.
6.PRESENTATION OF CERTIFICATES OF RECOGNITION TO lEE &RO,INC.,
RBF CONSULTING,CCl CONTRACTING,INC.AND HARRIS &ASSOCIATES,
INC.FOR THEIR WORK AND PROFESSIONALISM IN THE SUCCESSFUL
COMPLETION OF THE JAMACHA PIPELINE PROJECT
General Manager Mark Watton provided a background of the 36-lnch Jamacha
Pipeline Project and commended lee &RO,Inc.,RBF Consulting,CCl
Contracting,Inc.,and Harris &Associates,Inc.(36-lnch Pipeline Team)for their
hard work and professionalism in the successful completion of the project.He
stated that the project was completed on time and under budget thanks to the
collaborative efforts of the 36-lnch Pipeline Team and District staff.
Engineering Manager Ron Ripperger also commended the 36-lnch Pipeline Team
and indicated that lEE &RO,Inc.designed the project,Harris &Associates,Inc.
provided design value engineering services,RBF Consulting was the construction
management firm,and CCl Contracting,Inc.built the facility.Engineering Manager
Ripperger also added that District staff members provided key field support during
the construction of the project.
Certificates of Appreciation were presented to each firm in recognition of their
excellent work on the 36-lnch Jamacha Pipeline Project.
Director Gary Croucher thanked the 36-lnch Pipeline Team and stated that he
appreciated their teamwork efforts in the successful completion this major project.
He stated that he is proud of them and indicated that the District should retain the
36-lnch Pipeline Team for future major projects,if possible.
President Bonilla and Director lopez also thanked the 36-lnch Pipeline Team and
shared that they received positive feedback from District staff and the community on
how well the 36-lnch Pipeline Team provided services and completed the project.
7.PUBLIC PARTICIPATION -OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO
SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'S
JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA
No one wished to be heard.
CONSENT CALENDAR
8.ITEMS TO BE ACTED UPON WITHOUT DISCUSSION,UNLESS A REQUEST IS
MADE BY A MEMBER OF THE BOARD OR THE PUBLIC TO DISCUSS A
PARTICULAR ITEM:
2
A motion was made by Director Croucher,seconded by Director Gonzalez and
carried with the following vote:
Ayes:
Noes:
Abstain:
Absent:
Directors Bonilla,Gonzalez,Croucher,Lopez and Robak
None
None
None
to approve the following consent calendar items:
a)APPROVE THE REIMBURSEMENT AGREEMENT BETWEEN THE
DISTRICT AND THE COUNTY OF SAN DIEGO FOR THE RELOCATION
OF AN 8-INCH SEWER MAIN
b)APPROVE AN ENGAGEMENT LETTER WITH THE AUDITING FIRM OF
DIEHL,EVANS &COMPANY,LLP TO PROVIDE AUDIT SERVICES TO
THE DISTRICT FOR THE FISCAL YEAR ENDING JUNE 30,2011
c)AUTHORIZE THE GENERAL MANAGER TO NEGOTIATE AND ENTER
INTO AN AGREEMENT WITH DMI DIGITAL MAPPING INC.IN AN
AMOUNT NOT TO EXCEED $68,000 FOR ORTHOPHOTOGRAPHY
SERVICES
ACTION ITEMS
9.ENGINEERING AND WATER OPERATIONS
a)APPROVE THE WATER SUPPLY ASSESSMENT REPORT,AS
REQUIRED BY SENATE BILL 610,FOR THE SAN DIEGO-TIJUANA
CROSS BORDER FACILITY PROJECT
During a meeting of the District's Engineering,Operations,and Water Resources
Committee (EO&WR Committee)on January 18,2011,the Committee supported
staffs'recommendation and presentation to the full Board the request for approval
of the District's Water Supply Assessment Report (WSA Report)for the San Diego-
Tijuana Cross Border Facility (Cross Border Project),dated December 2010,as
required by Senate Bill 610.Additional information regarding the Cross Border
Project,the District's 2010 WSA Report,and the Committee's discussion/actions
are provided in staff's report (agenda item 8a).
Associate Civil Engineer Bob Kennedy indicated that the Cross Border Project
includes the development of a border crossing that would provide secure air-
passenger access to the passenger terminals of the General Abelardo L.Rodriguez
International Airport in Tijuana.On December 14,2010,the District received a
request from the City of San Diego to prepare the Cross Border Project's WSA
Report.Associate Civil Engineer Kennedy provided a PowerPoint presentation to
3
the Board and indicated that prior to transmittal to the City,the WSA Report must be
approved by the District's Board.
General Manager Watton stated that the Cross Border Project is a highly
sophisticated project and a Presidential Permit from Mexico has already been
issued to the Otay-Tijuana Ventures,LLC allowing the development of the Project.
Mr.Mark Rosen,representative for the Otay-Tijuana Ventures,LLC (Developer)
stated that they are in the entitlement process with the City of San Diego and is
waiting on the City's approval of a certified environmental impact report,the
development plans,and community plan amendment which the developer expects
to receive in the third quarter of 2011.Mr.Rosen stated that the Developer is also
in the process of obtaining construction and building permits from the City and
indicated that the goal is to open the border crossing in late 2012.A rendering of
the proposed Cross Border Project was presented to the Board.
Director Robak inquired if the Cross Border Project's landscape will use potable or
recycled water.Associate Civil Engineer Kennedy indicated that the project's
landscape would utilize approximately 11 acre-foot of recycled water annually.
Director Croucher stated that the EO&WR Committee reviewed the benefits of the
Cross Border Project and indicated that they supported staffs'recommendation as
they believe it is a highly needed facility in the area.
Director Gonzalez stated that the project is a great opportunity for another cross
border project and partnership,such as the District's desalination project,and it
would benefit San Diego as it would provide the community with an airline service
alternative.
In response to a question from President Bonilla,Associate Civil Engineer Kennedy
presented a powerpoint slide that showed the location of the two 150-room hotels
that is included in the Cross Border Project's development plan.
A motion was made by Director Croucher,seconded by Director Robak and carried
with the following vote:
Ayes:
Noes:
Abstain:
Absent:
Directors Bonilla,Croucher,Gonzalez,Lopez and Robak
None
None
None
to approve the Water Supply Assessment Report,as required by Senate Bill 610,
for the San Diego-Tijuana Cross Border Facility Project.
INFORMATIONAL ITEMS
4
10.FISCAL YEAR 2011 FIRST QUARTER CAPITAL IMPROVEMENT PROJECT
UPDATE REPORT
The District's EO&WR Committee reviewed this item in detail at a meeting held on
January 18,2011.Notes from the committee's discussion is included within
Attachment A to staff's report (agenda item 9a).
Associate Civil Engineer Daniel Kay stated that the District's FY 2011 CIP budget
consists of 82 projects that total $28.5 million and indicated that expenditures
through the first quarter totaled approximately $4.4 million or 16%of the fiscal year
budget.
Director Robak noted that Mr.Rob Turner,Director of Public Works from the city of
EI Cajon,had provided positive feedback on the District's CIP project (36-lnch
Pipeline from FCF No.14 to Regulatory Site Project)and had indicated that the City
did not receive any complaints while the project was under construction.Director
Robak commended District staff and all the consultants who were involved in the
successful completion of the project.
11.BOARD
a)DISCUSSION OF 2010 AND 2011 BOARD MEETING CALENDAR
There were no changes to the meeting calendar.
REPORTS
12.GENERAL MANAGER'S REPORT
GENERAL MANAGER'S REPORT
General Manager Walton presented his report and noted that a copy of the District's
new proposed bill format has been provided each director on the dais.The new bill
format provides customers information on their water use for several years as
suggested by Director Croucher at a previous meeting.Also presented to the Board
was an updated fact sheet of the District,San Diego LAFCO's Proposed FY 2011-
2012 Budget information and an article ("Consolidated Water Co.Ltd.To Increase
Capacity of Blue Hill Plant in Commonwealth of Bahamas by Approximately 67%')
that provides an update on the private developer of the proposed Rosarito Beach
Desalination Project.
An article from SignOn San Diego ("S.D.Water agency delays project worth $82
million')was also provided that updated the Board on San Diego County Water
Authority's decision to defer $82 million in projects.General Manager Walton
indicated that Otay had to revise its current Fiscal Year and upcoming Fiscal Year
2012 Six-Year CIP Project Expenditure Projections schedule based on the current
economic environment.
5
He noted from his General Manager's Report the annual employee recognition
luncheon,GIS manager's meetings with Sweetwater Authority,city of Chula Vista
and the San Diego Port Authority to discuss common goals,the District's bond
issue on the bond market,the District's financial reporting for December 31,2010,
the Rancho del Rey Groundwater Well Development Project,and the San Diego
CWA treatment water shutdown.
SAN DIEGO COUNTY WATER AUTHORITY UPDATE
General Manager Watton indicated that at the District's next regular Board meeting,
a CWA representative will provide an update on Metropolitan Water District's
(MWD)rates and the lawsuit CWA has filed against METRO regarding their rates.
He stated that CWA's representatives on MWD will be addressing some concerns
they have with some MWD issues.He stated one of the issues is MWD's budget
with regard to projected water sales.MWD is projecting water sales of 2 million
acre-feet and CWA feels that this projection is unrealistic and believes the
projection should be approximately 1.8 million acre-feet.He stated that MWD's staff
is also recommending that its board approve another 3-year contract with its audit
firm.He stated if the recommendation is approved,MWD would have the same
auditor in place for 21 years.CWA feels that having the same auditor in place is
concerning and will be addressing the issue with MWD.
At the CWA's January 2011 Board meeting,General Manager Watton stated that its
members approved the second phase of a joint feasibility study and preliminary
design of the binational seawater desalination plant in Rosarito Beach.He stated
that prior to CWA's board approving the second study,he was able to include in the
motion a contingency requiring the State of Baja to participation before CWA would
provide funding for the study.
Director Croucher stated that CWA has a conservation plan that promotes a
weather-based irrigation controller and discussed some of the positive/negative
advantages of using the device.He also shared that CWA plans to address the
County of San Diego Board of Supervisors to provide them with information about
water issues and rates so that they could have a better understanding of the issues.
13.DIRECTORS'REPORTS/REQUESTS
Director Robak indicated that the board members may wish to consider attending
the 2011 WateReuse California Annual Conference that is scheduled for March 20-
22 in Dana Point,California.He stated that the conference has a segment on
desalination and a tour of the Orange County desalination and ozone treatment
facilities which would be worthwhile attending.Director Robak indicated that he
recently attended a meeting that was very informative as it discussed desalination
technology and he received valuable information which he had shared with the
Board.He stated that the District would greatly benefit from the proposed Rosarito
6
Beach Desalination Project.He also indicated that he attended the District's Annual
Employee Luncheon and he enjoyed the event and meeting and speaking with the
District's employees.He also shared that he was pleased with the quality of the
information/articles in the District's Pipeline Newsletter.
Director Robak stated that the District's Fact Sheet reports potable water sales of
29,866 AF and the purchase of 31 ,088 AF of potable water.He inquired if the
difference in the figures of 1,222 AF is considered the District's "water loss."Chief
Financial Officer Joe Beachem stated yes and that the water loss information is
included in the District's budget.Director Robak requested that the District's Fact
Sheet and a sample of an average sewer bill be placed on the District's website.
Director Lopez commended the staff members who organized the District's Annual
Employee Luncheon and stated that it is always a nice event to attend and have an
opportunity to speak with District employees and express how much they are truly
appreciated.He indicated that he plans to attend the 2011 WateReuse California
Conference.
Director Croucher thanked staff for revising the District's bill format to include
historical information of the customer's water use and believes that it will make it
easier for customers to see if they need to improve their water conservation.
Director Gonzalez shared his experience on the Colorado River Tour that he
attended in late January 2011 and stated that the tour was very informative and he
gained a better understanding of water rates and issues.
14.PRESIDENTS REPORT
President Bonilla reported on meetings he attended during the month of January
2011 and indicated that on January 6 he attended a Desalination Project Committee
meeting to discuss the Rosarito Beach Desalination Project.On January 10,he
met with Director Robak to discuss District matters,and met with General Manager
Watton to discuss general counsel services.He attended an Ad Hoc Legal Matter
Committee meeting on January 11 to review applications from legal firms who were
interested in providing General Counsel services to the District and provided a
recommendation to the board of a suggested candidate.He attended a Special
Meeting of the Board of Directors on January 11 where the board selected and
appointed Stutz Artiano Shinoff &Holtz to provide General Counsel services to the
District.On January 14 he met with General Manager Watton to discuss items
which will be presented at the January committee meetings.On January 24 he met
with Mr.Guillermo Ruiz to discuss the Rosarito Beach Desalination Project.He met
with Mark Watton on January 26 to review the agenda for the February Board
meeting and attended the District's Employee Luncheon.Lastly,on January 27,he
met with representatives of Consolidated Water Co.Ltd.and Mr.Guillermo Ruiz to
discuss the Rosarito Beach Desalination Project.
15.ADJOURNMENT
7
With no further business to come before the Board,President Bonilla adjourned the
meeting at 4:38 p.m.
President
ATTEST:
District Secretary
8
AGENDA ITEM 4
MINUTES OF THE
SPECIAL MEETING OF THE BOARD OF DIRECTORS
OTAY WATER DISTRICT
September 15,2010
1.The meeting was called to order by President Bonilla at 9:00 a.m.He indicated that
Director Jose Lopez will not be attending the Workshop due to health issues,and that
Directors Croucher and Robak have already received Ethics Training and will arrive
after the training is completed.
2.ROLL CALL
Directors Present:
Director Absent:
Staff Present:
Bonilla,Gonzalez,Croucher (arrived at 11:10 a.m.)and Robak
(arrived at 11 :00 a.m.)
Lopez (due to illness)
General Manager Mark Watton,General Counsel Yuri Calderon,
Legal Counsel Marie Mendoza,District Secretary Susan Cruz
and others per attached list.
3.PLEDGE OF ALLEGIANCE
4.APPROVAL OF AGENDA
A motion was made by President Bonilla,seconded by Director Gonzalez and carried
with the following vote:
Ayes:
Noes:
Abstain:
Absent:
Directors Bonilla and Gonzalez
None
None
Director Croucher,Lopez and Robak
to approve the agenda.
5.PUBLIC PARTICIPATION -OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO
SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'S
JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA
No one wished to be heard.
1
WORKSHOP
6.PRESENTATION OF ETHICS TRAINING (CALDERON)
General Counsel Yuri Calderon indicated that this training has been dictated by the
legislature through Assembly Bill No.1234 that requires trustees receive two hours of
ethics training every two years as a condition to serving in office.
General Counsel Calderon shared issues that occurred at the City of Bell that involved
unethical actions by the elected officials and indicated that it is one of the reasons that
ethics training is required.He stated that the City of Bell's conduct has created more
inquiries on ethics and has encouraged the introduction of new legislation that is more
restrictive to cities,counties,districts,and other government agencies;specifically with
regard to the salaries,benefits/compensation,expenditures,etc.of employees.Also
under close observation are business relationships and 700 Form filings to determine
if the forms have been correctly completed.General Counsel Calderon introduced his
Associate,Ms.Marie Mendoza,who handles the majority of his firm's cases that deal
with ethical issues.
Attorney Mendoza provided a presentation on Ethics Principles &Laws -Building the
Public's Trust.The presentation reviewed the following;
?Establishing an Ethics Framework
?Public Perception
?Questions to Ask
?Ethics Laws
?Categories of Ethics Laws
?How Ethics Laws Work
?California Ethics Laws
?And still more laws...
?Otay's Code of Ethics
?Personal Financial Gain
?Bribery &Extortion
?Conflicts Created By Future Employment
?Conflicts of Interest
?Major Sources of Conflicts of Interest Rules
?Conflicts of Interest Rules Under the Political Reform Act
?General Rule of Disqualification
?8-Step Disqualification Analysis (steps 1-4)
?8-Step Disqualification Analysis (steps 5-8)
?Who Are Public Officials
?Potential Economic Interests
?Exceptions to Potential Economic Interest Conflicts
?What Happens if Disqualified
?Abstentions,Disqualifications &Recusals
?Contractual Conflicts of Interest Government Code §1090
2
':r Contractual Conflicts of Interest
':r Contractual Conflicts of Interest Penalties
':r Perks &Privileges
':r Gifts
':r Limitations on Gifts
':r Exemptions from the Gift Limit
':r Gifts of Travel
':r Gifts from Transportation Companies
':r "I received a gift,now what?"
':r Disclosure of Gifts
':r Honoraria
':r Expense Reimbursement
y Misuse of Public Resources
':r Solicitations of Campaign Funds
y Gifts of Public Funds
':r Mass Mailing Limitations
':r Government Transparency
':r Disclosure of Financial Interests
':r The Who,What,When and Where of Disclosure
y The Brown Act
y What is a Brown Act Meeting?
':r Avoid the Serial Meeting
':r If It's Not on the Agenda ...
':r Closed Sessions
y Public Records
':r Public Records:Basic Rules
y Public Records Act Violations
':r Fairness and Due Process
':r Personal Interests or Bias:Common Law Conflicts
y Impermissible Bias
':r Vote Trading is Prohibited
':r Restrictions on Loans
':r Campaign Contributions
y Contributions &Conflicts
y Incompatible Offices
y Ethics Resources
Attorney Mendoza stated that there are too many ethic laws to learn,but the key is to
consider public perception and to establish a basic ethics framework that includes
trustworthiness,responsibility,respect,and fairness is that individuals should ask
themselves the following:
•How does my action look?
•Is the right action being done?
•What don't I want to see on the front page of the morning paper?
3
It was indicated that board members can refer to the Otay Water District's Code of
Ordinance,Section 6,Conflict of Interest Code and Policy 41,Employee Compliance
with District's Conflict of Interest Code for additional information regarding the District's
policies.
In response to a question by the Board,General Counsel Calderon stated that he
believes there will be a revision to the Form 700 because of issues that are surfacing.
He indicated that rules to charitable contributions have changed as vendors are now
allowed to provide charitable contributions to agencies and contract with them as long
as the value of the contributions does not exceed $420 in a twelve month period.He
indicated that vendors are not required to report any charitable contributions they
provide,but agencies are required to report contributions they receive if the annual
accumulative value of the gift(s)is or exceeds $50.For example,the District receives
a charitable contribution of Padre tickets for its employees.The District must report the
contribution because the value exceeds $50,and employees who are required to
complete a Form 700 must report the Padre ticket(s)they receive if the accumulative
value is $50 or more.
General Counsel Calderon indicated in response to an inquiry from the board that
Director Gonzalez can continue to donate Padre tickets to the Otay Water District as
his firm has no business contract or relationship with the District.
Attorney Mendoza indicated with regard to disqualifications and recusals,that the
District's custom for board members who are disqualified to vote on item due to a
conflict of interest is to abstain and,if required,step off the dias.
General Counsel Calderon discussed the difference between the Conflict of Interest
Political Reform Act and the Contractual Conflict of Interest 1090.The Political Reform
Act deals with personal financial gain where board members can disclose their
economic benefit and abstain from voting if necessary.The Contractual Conflict of
Interest 1090 deals with financial interests in contracts which prohibits the District's
entire board and employees from having a financial interest in a contract or enter into
in a contract.
Director Gonzalez inquired about fundraising events for his campaign for election to
the District's Division 1 seat.General Counsel Calderon indicated that he must report
any gifts or monies he receives for his campaign to the California Fair Political
Practices Commission.
As required by State law,certificates were issued to the Board members who attended
this ethics training workshop.
7.DISCUSSION OF BOARD OF DIRECTORS POLICY 42,PARTICIPATION IN
COMMUNITY EVENTS AND PROGRAMS/SPONSORSHIP OPPORTUNITIES
4
District Secretary Susan Cruz indicated that an updated matrix (Attachment C)was
revised and a new copy has been distributed to board members at today's workshop.
She stated that Attachment C provides a list of San Diego County agencies who
responded to the District's request for information on their Sponsorship Guidelines.
The Board had requested that the District's Policy 42 be agendized so the Board may
review and ensure that the policy is appropriate with regard to the District's
participation and sponsorship of community events.It was indicated that the public is
inquiring how local agencies are spending public funds and if the agencies'
expenditures are appropriate.
It is believed that the District's participation in community events is justifiable as it gets
members of the District out in the community to share District information and provides
for networking opportunities with other agencies.
President Bonilla recommended that an Ad Hoc Committee be initiated to discuss
Policy 42 with Legal Counsel and review the validation of the District's
participation/sponsorship of community events and consider possible revisions to the
policy that would provide flexibility,within reason,and clarify which community events
and sponsorship opportunities are appropriate for the District's participation.The
board concurred.
8.ADJOURNMENT
With no further business to come before the Board,President Bonilla adjourned the
meeting at 11 :30 a.m.
President
ATTEST:
District Secretary
5
AGENDA ITEM 4
MINUTES OF THE
SPECIAL MEETING OF THE BOARD OF DIRECTORS
OTAY WATER DISTRICT
January 11,2011
1.The meeting was called to order by President Bonilla at 3:05 p.m.
2.ROLL CALL
Directors Present:
Director Absent:
Staff Present:
Bonilla,Gonzalez,Croucher,Lopez and Robak
None
General Manager Mark Watton,Assistant General Manager of
Administration and Finance German Alvarez,Assistant General
Manager of Engineering and Water Operations Manny Magana,
Chief of Information Technology Geoff Stevens,Chief Financial
Officer Joe Beachem,Chief of Engineering Rod Posada,Chief
of Operations Pedro Porras,Chief of Administration Rom Sarno,
District Secretary Susan Cruz and others per attached list.
3.PLEDGE OF ALLEGIANCE
4.APPROVAL OF AGENDA
A motion was made by Director Gonzalez,seconded by Director Croucher and carried
with the following vote:
Ayes:
Noes:
Abstain:
Absent:
Directors Bonilla,Gonzalez,Croucher,Lopez and Robak
None
None
None
to approve the agenda.
5.PUBLIC PARTICIPATION -OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO
SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'S
JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA
No one wished to be heard.
1
ACTION ITEMS
6.DISCUSS APPOINTMENT OF A FIRM OR INDIVIDUAL TO PROVIDE LEGAL
SERVICES TO THE DISTRICT AS GENERAL COUNSEL
President Bonilla stated that several law firms have expressed interest in providing
legal counsel services to the District and indicated that the District's Ad Hoc Legal
Matters Committee reviewed the proposals that were submitted to the District.
Director Croucher stated that the Committee discussed the District's needs and
current activities and also considered each law firms'ethics,trust,and loyalty.They
wished to ensure a smooth transition as it was important to the Committee that the
District have minimal business disruption.He indicated that the Committee members
were in agreement in recommending Stutz Artiano Shinoff &Holtz to provide the
District legal services.The firm has provided services to the District and worked well
with the District's staff.He stated that Stutz Artiano Shinoff &Holtz would meet the
District's needs and provide stability as its legal service provider.He also indicated
that a i-year term was agreed upon which gives the District time to evaluate the
services provided.
A motion was made by Director Croucher,seconded by Director Lopez and carried
with the following vote:
Ayes:
Noes:
Abstain:
Absent:
Directors Bonilla,Gonzalez,Croucher,Lopez and Robak
None
None
None
to open the discussion of the Ad Hoc Legal Matters Committee's recommendation to
appoint Stutz Artiano Shinoff &Holtz to provide legal services to the District as
General Counsel for a i-year term.
Director Robak indicated that he researched other law firms who were based in San
Diego and specialized in water issues.He inquired if Mr.Daniel Shinoff from Stutz
Artiano Shinoff &Holtz has provided legal services to the Rainbow Municipal Water
District (MWD)as their General Counsel.
Mr.Shinoff stated that he has provided legal services to the Rainbow MWD for the
past 15 years and has handled their litigation,but that they are not the District's
General Counsel.He indicated that his firm is based in San Diego and if his firm was
selected,he would serve as the District's General Counsel.
Director Robak indicated that he was not familiar with the history of Stutz Artiano
Shinoff &Holtz,but consulted with other individuals who provided positive feedback
about the firm.He agreed with the Ad Hoc Legal Matters Committee that a smooth
transition in the change of the District's legal service provider is important and that a 1-
2
year term would provide the District more time to evaluate the services provided by
Stutz Artiano Shinoff &Holtz.
In response to a question by Director Robak,President Bonilla indicated that Stutz
Artiano Shinoff &Holtz is willing to negotiate with the District on their rates for
providing legal services.President Bonilla noted that besides rates,the most
important aspect in appointing a new law firm is their relationship with the District.
Mr.Shinoff indicated that it was a privilege to work with the District and an honor for
his firm to be considered to provide legal services to the District.He stated that he
agrees with the Ad Hoc Legal Matters Committee that trust,integrity and ethics are
incredibly important for the working and business relationship.He stated he has
provided legal services since 1982 and discussed his qualifications and
accomplishments.He introduced and provided a brief background of his staff
members Mr.Bill Pate,Mr.Jacob Gould,Mr.Jeffrey Wade and Mr.Richard Romero.
He stated that Mr.Jeff Morris sends his apologies for not being able to attend today's
meeting as he is currently out-of-town.He indicated that his firm has been working
with public entities for 30 years which includes cases tried before the California
Supreme Court and Brown Act cases.
Director Lopez stated that he was grateful to Directors Bonilla and Croucher for the
time they dedicated to review the proposals submitted to the District.He stated that
he also conducted his own research on Stutz Artiano Shinoff &Holtz and has only
received positive comments and high praise for the firm.Director Lopez indicated that
he was impressed with the firm's qualifications and that he was pleased with the Ad
Hoc Legal Matters Committee's recommendation.
Director Gonzalez also thanked Directors Bonilla and Croucher for the time they
dedicated to the selection process for appointing a new law firm and was pleased with
the Ad Hoc Committee's recommendation.
In response to a question from Director Robak,Mr.Shinoff indicated that Mr.Richard
Romero would provide the day-to-day services to the District and that their other
attorneys'would provide assistance on an as-needed basis based on their
expertise/specialties.He noted that Stutz Artiano Shinoff &Holtz takes a collaborative
approach to serving its clients and all lawyers at his firm can,when needed,provide
assistance with legal needs.
7.APPROVE APPOINTMENT OF A FIRM OR INDIVIDUAL TO PROVIDE LEGAL
SERVICES TO THE DISTRICT AS GENERAL COUNSEL
A motion was made by Director Croucher,seconded by Director Lopez and carried
unanimously with the following vote:
Ayes:
Noes:
Directors Bonilla,Gonzalez,Croucher,Lopez and Robak
None
3
Abstain:None
Absent:None
to approve the appointment of Stutz Artiano Shinoff &Holtz to provide legal services to
the District as General Counsel for a i-year term as presented.
8 ADJOURNMENT
With no further business to come before the Board,President Bonilla adjourned the
meeting at 3:29 p.m.
President
ATTEST:
District Secretary
4
AGENDA ITEM 6a
STAFF REPORT
TYPE MEETING:Regular Board Meeting
SUBMITTED BY:Alice Mendez-Schomer,Ilrf)'
v
MEETING DATE:
W.O.lG.F.NO:
July 15,2011
DIV.NO.All
APPROVED BY:
(Chief)
Customer service~
Joseph R.Beachem,Chief Financial Officer
APPROVEDB~German Alvarez,Assistant General Manager,Finance and
(Ass!.GM):
Administration
SUBJECT:Adopt Resolution No.4178 to Continue Water and Sewer
Availability Charges for District Customers for Fiscal Year
2011-2012 to be Collected through Property Tax Bills
GENERAL MANAGER'S RECOMMENDATION:
That the Board adopts Resolution No.4178 to continue water and
sewer availability charges for District customers for Fiscal
Year 2011-2012 to be collected through property tax bills.
COMMITTEE ACTION:
See Attachment A.
PURPOSE:
To present for the Board's consideration the adoption of
Resolution No.4178 to continue water and sewer availability
charges for District customers for Fiscal Year 2011-2012 to be
collected through property tax bills.
ANALYSIS:
State Water Code Section 71630-71637 authorizes the District to
assess such availability charges.The District levies
availability charges each year on property in both developed and
undeveloped areas.In order to place these charges on the tax
roll the County of San Diego requires the District to provide a
resolution authorizing the charges.Each year,the District
provides a resolution along with the listing of charges by
parcel.
Current legislation provides that any amount up to $10 per
parcel (one acre or less)is for general use and any amount over
$10 per parcel ($30 per acre for parcels over one acre)is
restricted,to be expended in and for that Improvement District.
The District uses amounts over $10 per parcel to develop water
and sewer systems within the Improvement Districts where the
funds are collected.In accordance with the legislation,the
District places amounts up to $10 per parcel in the General
Fund.
FISCAL IMPACT:
The availability charges,as budgeted,will generate
approximately $1.2 million in revenue.
STRATEGIC GOAL:
This revenue source will help the District meet its fiscal
responsibility to its ratepayers.
LEGAL IMPACT:
None.
Attachments:
A)Committee Action Form
B)Resolution No.4178
ATTACHMENT A
Adopt Resolution No.4178 to Continue Water and Sewer
Availability Charges for District Customers for Fiscal Year
SUBJECTIPROJECT:2011-2012 to be Collected through Property Taxes
COMMITTEE ACTION:
The Finance,Administration and Communications Committee
discussed this item at a meeting held on June 15,2011 and the
following comments were made:
•Staff indicated that the District began collecting water
availability charges in 1961 and in 1966 added sewer
availability charges.These charges are authorized through
State legislation.
•The fees collected are $lO/acre for parcels one acre or
less and $30/acre for parcels larger than one acre.These
fees have not changed since implementation and will be
collected through property tax bills.
•The revenue collected through the fees lS approximately
$1.2 million.
e In order to place these fees on the property tax bills,the
County of San Diego requires that the District's Board
adopt a resolution annually authorizing the charges.
•Staff is requesting that the board adopt Resolution No.
4178 to continue water and sewer availability charges for
Fiscal Year 2011-2012.
Following the discussion,the committee supported staffs'
recommendation and presentation to the board on the consent
calendar.
Y:\.30E)·r:d \Cur3dE'kq \FI!'IX [-lCi::,\C:c:n,ll<l,qhV2 i lChq07C'611 .:ioc
Attachment B
RESOLUTION NO.4178
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
OTAY WATER DISTRICT CONTINUING PREVIOUSLY
ESTABLISHED WATER AND SEWER AVAILABILITY
CHARGES FOR FISCAL YEAR 2011-2012;REQUESTING
THE COUNTY TO COLLECT SUCH AVAILABILITY
CHARGES ON THE 2011-2012 SECURED TAX ROLL AND
TAKING OTHER RELATED ACTIONS
WHEREAS,the Otay Water District (herein "District")is a
member of the San Diego County Water Authority and the
Metropolitan Water District of Southern California and,as a
member,the District is entitled to purchase water for
distribution within the District and water so purchased is
available to property in the District that is also within the San
Diego County Water Authority and the Metropolitan Water District
of Southern California,without further need for annexation to
any agency;and
WHEREAS,Improvement Districts No.14 and 18 and Assessment
District NO.4 (Hillsdale)have been formed within the Otay Water
District (herein "District")and sanitary sewers have been
constructed and sewer service is available to land within each of
the said districts;and
WHEREAS,in consideration of the benefit that water
availability confers upon property within the District,and in
further consideration of the need for revenue to pay the cost of
water storage and transmission facilities which directly and
specially benefit property within the District,the District has
previously determined that water availability charges be fixed
and established under applicable provisions of law;and
1
WHEREAS,in consideration of the benefit which sewer
availability confers upon property within Improvement Districts
No.14 and 18 and within Assessment District No.4 (Hillsdale)
and in further consideration of the need to pay the cost of
sanitary sewers which directly and specifically benefit those
properties,the District has previously determined that sewer
availability charges be fixed and established for Improvement
Districts No.14 and 18 and Assessment District No.4
(Hillsdale),all as provided under applicable provisions of law;
and
WHEREAS,the District desires to continue the collection of
such water and sewer availability charges without increases or
revisions in methodology or application.
NOW,THEREFORE,the Board of Directors of the Otay Water
District resolves,determines and orders as follows:
1.SCHEDULE OF WATER CHARGES
(A)The water availability charges previously fixed and
established are hereby continued for Fiscal Year 2011-2012 at the
existing rates,as follows:
(1)In Improvement Districts No.5 and La Presa No.1
the charge shall be $10.00 per acre of land and
$10.00 per parcel of land less than one acre.
(2)In Improvement Districts No.2,3,7,9,10, 19,
20,22,25 and 27 the charge shall be $30.00 per
acre of land and $10.00 per parcel of land less
than one acre.
2
(3)For land located outside an improvement district
and within one mile of a District water line,the
charge shall be $10.00 per acre of land and $10.00
for each parcel less than one acre.
(4)For land located outside an improvement district
and greater than one mile from District
facilities,the charge shall be $3.00 per acre of
land and $3.00 for each parcel less than one acre.
(B)Modifications The charges provided for in
subparagraphs (1)through (4)in (A)above shall be modified upon
petition by the property owner where the property does not
receive water from the District as follows:
(1)where a parcel of land or a portion thereof is
within an open space easement approved by San
Diego County,the charge for such parcel or
portion thereof shall be fifty percent (50%)of
the charge determined pursuant to paragraph (A),
provided the owner files with the District proof,
satisfactory to the District,that said parcel of
land or portion thereof is within such a
designated permanent open space area;
(2)where a parcel of land or portion thereof is in an
agricultural reserve under a Land Conservation
Contract with the County of San Diego,pursuant to
the Land Conservation Act of 1965 as amended,the
charge for such parcel shall be $3.00 per acre,
provided the owner files with the District proof,
3
satisfactory to the District,that said parcel of
land or portion thereof is within such an
agricultural preserve;
(3)where a parcel of land or a portion thereof is
within an area designated as a floodplain by the
County of San Diego,the charge for such a parcel
or portion thereof shall be $3.00 per acre,pro-
vided the owner files with the District proof,
satisfactory to the District,that said parcel of
land or portion thereof is within such designated
floodplain;and
(4)where a parcel of land or portion thereof exceeds
a 30%slope,and where such is not within a legal
subdivision,lot-split or planned residential
development,the charge for the slope portion
shall be $3.00 per acre,or if such a parcel is
less than one acre and more than one-half of the
area exceeds 30%slope,$3.00 for the parcel,
provided the owner files with the District proof,
satisfactory to the District,that said parcel of
land or portion thereof meets or exceeds the
slope.
(C)Exceptions The charges provided for in (A)and (B)
above shall not apply,upon petition by the property owner,to
the following:
(1)land located within an area designated as a
floodway by the County of San Diego;
4
(2)land designated as a vernal pool area by a govern-
mental agency authorized to make such a
designation and which designation prohibits use of
such area for any purpose,
(3)land owned by non-profit,tax-exempt conservation
organizations specializing in identifying and
protecting the natural habitat of rare species;or
(4)land that is located within the boundaries of the
Otay Water District but not within the boundaries
of the Metropolitan Water District of Southern
California and the San Diego County Water
Authority.
2.SCHEDULE OF SEWER CHARGES
(A)Sewer standby assessment or availability charges are
hereby fixed and established for Fiscal Year 2011-2012 as
follows:
(1)In Improvement Districts No.14,18 and Assessment
District No.4 (Hillsdale),the charges shall be
$30.00 per acre of land and $10.00 per parcel of
land less than one acre.The preceding charges
shall not apply,upon petition by the property
owner,to the following:
(a)any portion of a parcel which is undeveloped
and maintained in its natural state within an
Open Space Area as a requirement under the
San Diego County General Plan,provided the
owner of such parcel files proof,
5
satisfactory to the District,of such
designed Open Space Area;
(b)any portion of a parcel located within an
area designated by the County of San Diego as
a floodway or floodplain;or
(c)any portion of a parcel of land which exceeds
a slope of 30%and which is not within a
legal subdivision,lot split or planned lot
split or planned residential development.
3.DEFERRALS
(A)Deferral of Charge,Purpose Situations may arise when
an owner of a parcel of land does not use and has no present
intention of using water and/or sewer provided by the District on
a parcel of land,as defined in Section 4.The purpose of this
section is to permit an evaluation by the District,on a case-by-
case basis,of the circumstances which pertain to such situations
to determine whether a deferral of charges should be approved
according to the terms and conditions herein provided.
Any owner of a parcel of land who believes that the amount
of the water and/or sewer availability charges fixed against such
parcel should be deferred may file an application with the
District for deferral of the charge,as follows:
(a)Application The application shall include a
statement describing the circumstances and factual
elements which support the request for deferral.
(b)The General Manager shall consider the request
within sixty (60)days after the filing of a
6
completed application.If the application for
deferral meets the established criteria,the
General Manager may decide whether to approve the
request and order the charge deferred accordingly.
If the request is denied,the applicant shall be
notified in writing stating the reasons for the
denial.
(B)Appeal to Board of Directors If the General Manager
denies a request,the owner may file an appeal with the Board of
Directors within sixty (60)days after such denial.No new
application for deferral need be considered by the General Man-
ager until expiration of twelve (12)months from the date of a
denial,unless differently directed by the Board of Directors.
(C)Deferred Charges on Restricted Parcels,Criteria The
levy of the charge may be deferred annually as to any parcel of
land which meets each of the following criteria:
(a)The owner of such parcel makes a timely
application requesting deferral of the charge.
(b)The parcel,which is the subject of the request,
will become subject to enforceable restrictions
which prohibits the connection to the District
sewer system or use of water on the parcel,except
by means of natural precipitation or runoff;
provided,however,if considered appropriate by
the General Manager,local water may be used for
limited domestic stock watering and irrigation
uses.
7
(c)The owner executed a recordable agreement which
includes provisions that:
(1)set forth the enforceable restrictions
pertinent to the subject parcel;
(2)the agreement may be terminated upon written
request by the owner and payment of all
deferred water and/or sewer availability
charges,plus interest thereon,compounded
annually,and accruing at the legal rate from
the date such charges would have been
otherwise due and payable;
(3)no water and/or sewer service from the
District shall be provided to such parcel for
a period of ten (10)years after the total
amount due for the charges deferred,plus
annually compounded interest,is paid in full
to the District,unless a surcharge penalty
as described below is paid to the District
prior to connection of any water and/or sewer
service;
(4)if the surcharge is not paid,during the ten
(10)year period,while water and/or sewer
service is not available to the subject land,
the owner shall pay all annual water or
availability charges as fixed;and
(5)contains such other provisions considered by
the General Manager to be appropriate.
8
(D)Surcharge Upon termination of the deferral
agreement,an owner may elect to receive water and/or sewer
service prior to the expiration of the ten (10)year penalty
period upon payment of a surcharge.The surcharge shall be
equal to the amount of the annual water and/or sewer
availability charges fixed for the parcel(s)of land in the
year of election to receive water and/or sewer service
multiplied by the number of years remaining of the ten (10)
year penalty period.This surcharge shall also apply if a
property owner develops a parcel that is subject to a
deferral agreement without termination of said agreement.
(E)Enforcement Procedures In order to insure that terms
and conditions of the recordable agreement are being met,the
General Manager shall:
(1)Maintain a record of all parcels approved for
deferral of the water assessments or availability
charges.
(2)Report to the Board of Directors any instances
where the terms of the agreement are being
violated.
(3)Take such other actions or procedures considered
appropriate.
4.DEFINITION OF PARCEL The term "parcel"as used herein shall
mean a parcel of land as shown on the assessment rolls of the
County Assessor of San Diego County as of March,2011.
5.NOTICE AND REQUEST TO THE BOARD OF SUPERVISORS AND AUDITOR
As provided in Sections 71634 to 71637,on or before the third
9
Monday in August,2011,the secretary of this District shall
furnish,in writing to the Board of Supervisors of San Diego
County and to the County Auditor,a description of the land
within the District upon which availability charges are to be
levied and collected for Fiscal Year 2011-2012 together with the
amount of the assessments or charges.At the time and in the
manner required by law for the levying of taxes for county
purposes,the Board of Supervisors of San Diego County shall
levy,in addition to taxes it levies,water and/or sewer
availability charges in the amounts fixed by this Resolution for
the respective parcels of land described in Section 1 of this
Resolution.All County officers charged with the duty of
collecting taxes shall collect the charges with the regular
property tax payments in the same form and manner as County taxes
are collected.Such availability charges are a lien on the
property with respect to which they are fixed.Collection of the
charges may be enforced by the same means as provided for the
enforcement of liens for state and county taxes.
6.CERTIFICATION TO COUNTY BOARD OF SUPERVISORS The District
certifies that this Resolution complies with the provisions of
.Article XIIID of the California Constitution in that the
availability charges are existing charges first set by the Board
of Directors of the District prior to November 6,1996.At the
time the availability charges were initially established,the
District followed the applicable provisions of law then in
effect,and the District has continued to comply with such
provisions,including any requirements for notices or hearings,
10
as from time to time in effect.Therefore,pursuant to Section
71632 and Section 71638 of the California Water Code,as
currently in effect,the District may continue the availability
charges in successive years at the same rate.The District
further certifies that the charge is not increased hereby and the
methodology for the rate is the same as in previous years.The
charge is imposed exclusively to finance the capital costs,
maintenance and operating expenses of the water or sewer system
of the District,as applicable.
7.CER~IFIED COPIES The Secretary of this District shall
deliver certified copies of this Resolution to the Board of
Supervisors and to the Auditor of San Diego County with the list
of charges described in Section 4 above.
8.CORRECTIONS;OTHER ACTIONS The General Manager of the
District is hereby authorized to correct any clerical error made
in any assessment or charge pursuant to this Resolution and to
make an appropriate adjustment in any assessment or charge n\ade
in error.Furthermore,the General Manager and the Secretary of
this District are hereby directed to take any further actions and
deliver such documents and certificates as necessary to carry out
the purpose of this Resolution.
PASSED,APPROVED AND ADOPTED by the Board of Directors of
the Otay Water District at a regular meeting duly held this 6th
day of July,2011.
President
11
ATTEST:
Secretary
I HEREBY CERTIFY that the foregoing Resolution No.4178 was duly
adopted by the BOARD OF DIRECTORS of the OTAY WATER DISTRICT at a
regular meeting thereof held on the 6th day of July,2011 by the
following vote:
Ayes:
Noes:
Abstain:
Absent:
District Secretary
12
AGENDA ITEM 6b
5TAFF REPORT
July 15,2011
DIV.NO.A.ll
Finance and
W.O.lG.F.NO:
MEETING DATE:
Ge~a~~rrez,Assistant General Manager,
Admi:f(~)t"Cat l on
Adopt Resolution No.4177 to Establish the Tax Rate for
Improvement District No.27 (ID 27)for Fiscal Year
2011-2012
TYPE MEETING:
SUBMITTED BY:
APPROVED BY:
(Ass!.GM):
APPROVED BY:
(Chief)
SUBJECT:
GENERAL MANAGER'S RECOMMENDATION:
That the Board adopt Resolution No.4177 to establish the tax
rate for Improvement District No.27 (ID 27)at $0.005 for
Fiscal Year 2011-2012.
COMMITTEE ACTION:
See Attachment A.
PURPOSE:
Each year,tax rates are calculated for Improvement District 27
which has outstanding general obligation bonds to ensure the
amount of tax collections will meet the annual debt service.
Currently,Improvement District No.27 is the only improvement
district with outstanding general obligation debt service.
BACKGROUND:
In December 1992,the District sold $11,500,000 of general
obligation bonds in ID 27 for the construction of the 30mg
reservoir.The District intended to have a maximum tax rate of
$0.10 per $100 of assessed valuation.
With the refinancing of bonds in 1998,and the rapid growth in
past years,the tax rate for ID 27 had been reduced several
times.In Fiscal Year 2010,the bonds were refinanced again,
reducing the annual debt payment even further.The tax rate was
kept at $0.005 last fiscal year,despite a further reduction in
the assessed values of properties in the region of 2.4%.The
County Assessor anticipates a minimal increase of 0.3%in
assessed values for next fIscal year.Staff is proposing to
keep the rate at $0.005,drawing down the reserves,rather than
raising the rate.The rate and reserve balance will be
reevaluated again next year.It is anticipated that the $0.005
rate can be maintained for a number of years.
FISCAL IMPACT:
The $0.005 tax rate will generate $608,134 in revenue.The
estimated revenue and the current fund balance will meet the
annual debt service payment of $756,638 for ID 27 and allow the
fund to maintain a positive cash balance for the foreseeable
future.This action also brings this fund balance closer to the
target level of six months of bond payments.
STRATEGIC GOAL:
Through well-established financial policies and wise management
of funds,the District will continue to guarantee fiscal
responsibility to its ratepayers and the cOR~unity at large.
LEGAL IMPACT:
None.
Attachments:
A)Committee Action Form
B)Resolution No.4177
C)ID 27 Tables
ATTACHMENT A
olution No.4177 to Establish the Tax Rate for
District No.27 (10 27)for Fiscal Year
COMMITTEE ACTION:
The Finance,Administration and Communications Committee
discussed this item at a meeting held on June 15,2011 and the
following comments were made:
•The District issued general obligation bonds in 1992 for
$11.5 million for the construction of a 30 MG reservoir in
Improvement District 27 (1027).The maximum tax rate was
set at $0.10 per $100 of assessed property value.This is
the only 10 within the District's service area with an
outstanding debt service.
•The bonds were refinanced in 1998 and 2010 which has
lowered the payment and the amount that must be collected.
The District has been collecting $0.005 per $100 of
assessed property value for the last three (3)years.
•Staff noted that property assessed values have dropped and
seem to be leveling off.The County Assessor believes that
there may be a slight increase in the City of Chula Vista's
property assessed values in the next year and staff is
recommending that the rate be maintained at $0.005 per $100
of assessed property value.
•Currently,there is about $1 million in the fund and it is
being drawn down approximately $100,000 per year.It was
noted that the District reviews the tax rate for 10 27
every year and depending on property assessed values,the
District can adjust the rate if needed.
•Staff is requesting that the board adopt Resolution No.
4177 authorizing the collection of the debt service through
the County of San Diego tax rolls.
FollOlJing the discussion,the committee supported staffs'
recommendation and presentation to the board on the consent
calendar.
Attachment B
RESOLUTION NO.4177
A RESOLUTION OF THE BOARD OF DIRECTORS OF
OTAY WATER DISTRICT FIXING TAX RATES FOR
FISCAL YEAR 2011-2012 FOR PAYMENT OF
PRINCIPAL AND INTEREST ON GENERAL OBLIGATION
BONDS OF IMPROVEMENT DISTRICTS (GF 1600)
WHEREAS,California Water Code Section 72091 authorizes the
Otay Water District,as a municipal water district,to levy an ad
valorem property tax which is equal to the amount required to
make annual payments for principal and interest on general
obligation bonds approved by the voters prior to July 1,1978.
NOW,THEREFORE,the Board of Directors of the Otay Water
District resolves,determines and orders as follows:
1.Findings.It is necessary that this Board of Directors
cause taxes to be levied in Fiscal Year 2011-2012 for Improvement
District No.27 of the Otay Water District to pay the amount of
the principal and interest on the bonded debt of such improvement
district.
2.Amounts to be Raised by Taxes.The amount required to
be raised by taxation during Fiscal Year 2011-2012 for the
principal and interest on the bonded debt of Improvement District
No.27 is as follows:
Improvement District No.27 $608,134
3.Tax Rates.The tax rates per one hundred dollars ($100)
of the full value of all taxable property within said improvement
district necessary to pay the aforesaid amounts of principal and
interest on the bonded debt of said improvement district for
Fiscal Year 2011-2012 is hereby determined and fixed as follows:
Improvement District No.27
1
$0.005
4.Certification of Tax Rates.Pursuant to Water Code
Section 72094,this Board of Directors hereby certifies to the
Board of Supervisors and the County Auditor of the County of San
Diego the tax rates hereinbefore fixed,and said County Auditor
shall,pursuant to Section 72095 of said Code,compute and enter
in the County assessment roll the respective sums to be paid as
tax on the property in Improvement District No.27,using the
rate of levy hereinabove fixed for such improvement district and
the full value as found on the assessment roll for the property
therein,and the Secretary of this Board of Directors is hereby
authorized and directed to transmit certified copies of this
resolution,Attachment B,and made a part hereof,to said Board
of Supervisors and said Auditor.
PASSED AND ADOPTED by the Board of Directors of the Otay
Water District at a regular meeting held this 6th day of July,
2011.
Ayes:
Noes:
Abstain:
Absent:
President
ATTEST:
Secretary
2
IMPROVEMENT DISTRICT 27
History
J989 Improvement District 27 was formed with 5100,000,000 bonding authorized.
1992 District issued 51l,500,000 in General Obligation Bonds primarily for the construction
ofa 30 million gallon storage reservoir.
1998 District refinanced outstanding debt of$1 0,900,000.
2009 District refinanced again outstanding debt of$7,780,000.
Historical Data
TAXES DEBT TAX ASSESSED
COLLECTED SERVICE NET RATE VALUATION INC'%
FYOO $1,796,000 $844,900 $951,100 $0.10000 $1,539,762,365 38%
FYOI $1,628,500 $841,500 $787,000 $0.06000 $2,037,206,308 32%
FY02 $570,300 $842,000 ($271,700)$0.02000 $2,809,479,840 38%
FY03 $725,085 $848,600 (5123,515)$0.01500 $3,837,693,353 37%
FY04 $829,036 $848,700 ($19,664)$0.01400 $5,047,625,296 32%
FY05 $997,082 $840,800 $156,282 $0.01200 $6,454,909,846 28%
FY06 $1,081,991 $840,385 $241,606 $0.01000 $8,579,576,581 33%
FY 07 $868,624 $837,936 $30,688 $0.00700 $10,348,663,242 21%
FY08 $917,168 $835,017 $82,151 $0.00600 512,518,643,676 21%
FY09 $764,971 $830,823 ($65,852)$0.00500 $12,308,043,285 -2%
FYIO(I)$605,405 $934,674 (5329,269)$0.00500 $10,378,404,507 -16%
FYII 5600,685 $781,144 (5180,459)$0.00500 510,131,397,697 -2%
Attachment C
Change in Fund Balance
TAXES DEBT TAX
COLLECTED SERVICE NET RATE
Fund Balance 6/30111 $1,161,133
FY12 5608,134 5756,638 ($148,504)$0.00500
Interest 521,363
ASSESSED
VALUATION INC%
510,161,791,890 0.3%
Est Fund Balance 6/30/12 $1,033,992
ASSESSED VALUATION
513,000,000,000
$12,000,000,000
$11,000,000,000
$10,000,000.000
S9,000,000.000
58,000,000,000
$7,000,000,000
56,000,000.000
55,000,000,000
54.000,000,000
$3,000,000,000
$2,000,000,000
$1.000,000.000
50
/
--K
.¥
,/~-
(I)Due the the debt refLllancing in FY2009,there was a refunding cost of$150,625 that added to the
debt service amount this year.
AGENDA ITEM 6c
STAFF REPORT
TYPE MEETING:Regular Board
SUBMITTED BY:Bill Jenkins
Finance and Administration
APPROVED BY:
(Chief)
APPROVED BY:
(Ass!.GM):
IT Operations Manager
GDo~FrDY n~evD~'-Lo..·~.:JL _t,'_1
Chief .Informatio~:'.1.F.~Ficeri.,
G'~,Al p~1\\~,e.i_man var_"-.I (
\\\3,1 ../'"
Assistant GeI1%rtt?l lVlanager,
MEETING DATE:
W.O.lG.F.NO:
July 15,2011
DIV.NO.
ALL
SUBJECT:IT RELATED O&M AND CAPITAL CONTRACTS FOR FY 2012 REQUIRING
BOARD APPROVAL
GENERAL MANAGER'S RECOMMENDATION:
That the Board authorize the General Manager to enter into the
following agreements with:
1)Azteca Systems,Inc.,In the amount of $95,000 for initial
license agreement for work management software,software
modification,and implementation services.
2)ESRI for a three-year license
amount not to exceed $163,125
agreement for GIS software
($54,375 per year)
in an
3)One-year service agreements for FY 2012 with:
a)AT&T in the amount of $110,000 for local and long distance
telephone and internet service.
b)Verizon Wireless in the amount of $108,000 for cell phone and
wireless services.
c)SoftChoice in the amount of $78,490 for software licenses under
the Microsoft Enterprise Agreement.
d)EDEN Systems in the amount of $139,000 to cover the costs of a
software maintenance agreement,annual support,and consulting
service.
e)ESRI in the amount of $50,000 for software consulting services.
COMMITTEE ACTION:
Please see "Attachment Af'.
PURPOSE:
To authorize the purchase of equipment and services necessary 'to
support IT daily operations and enhance District systems to meet
emerging business needs as identified in the District Strategic Plan.
ANALYSIS:
The IT Department presents to the Board specific technoiogy related
expenses that require Board approval because they exceed the General
Manager's authorized approval limit of $50,000 for a specific
contract.These contracts and purchases are required to either
operate the District's technology environment or to make planned
technology related infrastructure improvements.Each item requiring
the District to issue a purchase order or contract for greater than
$50,000 is described in detail in the following section.All of the
items in this report are specifically itemized in the FY 2012 Budget
as well.By presenting these items collectively,we want to provide
to the Board a more detailed view of expenses related to the
District's information systems.
All purchasing guidelines have been met for the speclfic items in
this report.Certain items,such as software licenses and vendor
support,are sole source contracts,only if,the specific vendor can
suppor't the product.Certain i'tems are also purchased utilizing state
authorized competitive contracts,which guarantees competitive
pricing.We have attempted,wherever possible,to synchronize our
contract renewal dates with the District's fiscal year and budget
approval process.
The following are detailed descriptions of the specific requests:
Item
Az~eca Systems,Inc.
SSRI (GIS Enhancement:s)
Total from Capital Budget
Summary Table
Amount Purchasing Process
595,000 Sale Source
S50,000 Sale Source
$145,000
Funding Source
CIP 221186
C1P 22470
AT&T
Verizan Wireless
SoftChoice (liJicr.'osoft:SA)
EDEN Software Licenses
ESRI (GIS Licenses)
Total from O&M Budget
Grand Total
S'10,000
$'78,490
$139,000
$54,375
$489,865
$634,865
Competit:i'Ie 3id
Competitive Sid
Sale Source
Sole Source
;:T OrdvI 3udget
T OS:,jVI 3udget
_T O&H 3udqet
rOT O,&Yl Sudqe t
:'1'0&>1 8udget
Software Maintenance Contracts
A~ceca Systpms,Inc.-$95,000.We require a Platinum vendor who
offers a geocentric system.Azteca is the only firm in this area who
meets those requirements.Funding comes from elP P2486 (Asset
Management).
EDEN Systems -$139,000.The software maintenance licenses for
Utility Billing,Finance,Human Resources and permitting systems are
provided by the integrated EDEN Systems product,which is wholly
owned by Tyler Technologies.The core license and support costs
include both the license and enhanced support agreements.This item
is a sole source contract as this is the only product vendor who is
authorized to provide maintenance support.funding comes from the IT
O&M budget.
ESRI -$104,375.The District purchases software and server licenses
tor ESRI GIS products.ESRI is the market leading vendor for public
GIS software and has been our adopted standard since 2001.These
expenses specifically cover the GIS licenses for our servers,
associated GIS applications and database products ($50,000 plus
$4,375 tax per year).By signing this three year contract,the
District will be able to lock in an annual $54,375 license fee.In
addition,we purchase consulting support from ESRI that are
extensions of the core software ($50,000).The license fees will be
paid from the operating budget,and the support will be paid from eIP
P2470(Application Systems Development and Integration).
Softchoice -$78,490. This is the sixth year of our Enterprise
Agreement with Microsoft for desktop and server software licensing
and the third year in which we pay only for software assurance
upgrades.The District will be eligible for upgrades to any Microsoft
product versions through our Enterprise Agreement and Software
Assurance.Funding comes from the IT O&M budget.
Communications Costs
AT&T -$110,000.This year,the District conducted a detailed Telecom
RFP with the major vendors for telecom services.AT&T was the lowest
bidder for telephone services supporting the District's local and
long distance telephone expenses,Internet access and coverage for
copper based SCADA telephone connections.Funds for these services
are in the IT O&M budget.
Verizon Wireless -$108,000.Verizon was the lowest bidder for
wireless telephone services.The District currently purchases high
speed wireless communications services from Verizon.Verizon has the
most reliable high speed wireless internet connections used in our
mobile ToughBook platform and BlackBerry phones.The quality of data
connection from the Verizon service is superior in our area compared
to other vendors.Funds for these services are in the IT O&M budget.
FISCAL IMPACT:
This project will utilize funds from both the IT Operating Budget and
two FY 2012 CIPs(P2470 and P2486).
The items referenced above request a total not to exceed $634,865,
plus applicable taxes.These items are also specifically included in
the adopted FY 2012 Capital and O&M Budgets.
Capital Funding:
The approved FY 2012 budget for CIP P2470 (Application Systems
Development and Integration)is $430,000.As this is the first of the
year,expenditures to date are $0.The remaining balance for FY 2012
is $430,000,of which no more than $50,000 will be used in these
enhancements.
The Project Manager anticipates,based on financial analysis,that
the budget will be sufficient to support this project.
Finance has determined that 40%of the funding for this project is
available from the Expansion Fund and 60%from the Replacement Fund.
The approved total budget for CIP P2486 (Asset Management)as
approved in the FY 2012 bUdget is $400,000.Expenditures to date are
$0.The remaining balance for FY 2012 is $400,000,of which no more
than $95,000 will be used in these purchases.
The Project Manager anticipates,based on financial analysis,that
the budget will be sufficient to support this project.
Finance has determined that 100%of the funding for this project is
available from the Replacement Fund.These funds are budgeted,
unencumbered,and funds are available for these purchases.
STRATEGIC GOAL:
These items are in support of the District's Strategic Plan,
specifically the strategy of Business Process Efficiency.
LEGAL IMPACT:
None.
Mark Watton
General Manager
Attachment -Committee Action Report
SUBJECT/PROJECT:
ATTACHMENT A
IT RELATED O&M AND CAPITAL CONTRACTS FOR FY 2012 REQUIRING
BOARD APPROVAL
COMMITTEE ACTION:
The Finance,Administrati.on and Communications Committee
discussed this item at a meeting held on June 15,2011 and
the following comments were made:
•Each year staff presents for the boards approval
annual expenditures that are necessary for daily
Information Technology (IT)operations.Staff is
requesting that the board approve agreements with:
Azteca Systems,Inc.in the amount of $95,000.The
agreement will provide for the replacement of the
District's work management software.The new
Workorder System software will be able to
communicate with the District's GIS system.
ESRI in the amount of $163,125 for a three-year
license agreement for the District's GIS System.
The agreement will provide for all licenses covering
all hardware ($54,375/1icense)and premium level
consulting services for the ESRI system.It was
discussed that if the licenses were purchased
separately,the cost would be $75,000/license and
would not include the premium level consulting
services.The consulting services will provide for
software enhancements which will allow the Workorder
System to communicate with the GIS system.
Staff noted with regard to communication services
that they did an extensive study of the District's
communications costs and competitively bid all
services.Staff is recommending one-year service
agreements for FY 2012 with the following:
o AT&T in the amount $110,000 for local and long
distance telephone and internet services.
Wireless internet services is also being
contracted with Cox Communications as a back-up
internet service provider should the AT&T
services go down.This contract will be below
$50,000 and will be executed by the General
Manager.
o Verizon Wireless in the amount of $108,000 for
cell phone and wireless services.It was
discussed that through the competitive bid
process,it was found that Sprint's services is
becoming competitive with Verizon.Verizon is
still the preferred provider as Sprint's
underlying 4G technology is weaker than Verizon's
service at this time.However,this could change
in the future.
o SoftChoice in the amount of $78,490 for software
licenses under the Microsoft Enterprise
Agreement.The District is in the sixth year of
its Enterprise Agreement with Microsoft and
SoftChoice is extending the agreement for another
year where the District will pay only for
software assurance upgrades.It was noted that
in the first three years of the Enterprise
Agreement,the District paid $140,000 annually.
This extension provides quite a savings to the
District.The agreement covers licensing for all
computers within the District and provides for
new software upgrade releases.It was discussed
that the District has never been penalized for
not having licenses for all its computers by
Microsoft,but that it does happen regularly at
other organizations.
o EDEN Systems in the amount of $139,000 to cover
the costs for annual support and consulting
services.The EDEN Systems encompass the
District's customer information/billing,
financial and humans resources systems.
o ESRI in the amount of $50,00 for software
consulting services.Provides for software
enhancements to integrate the Asset Management
and GIS systems.
•It was noted that Azteca Systems,Inc.will be
providing new software which will replace the existing
Workorder System.The new software will allow the
Workorder system to communicate with the GIS system.
During the implementation of the new Workorder System,
staff will also review the current business process
and implement enhancements as needed.Implementation
of the new Workorder System will be done slowly to
assure that it incorporates the revised business
processes.IT will work closely with the end users.
Implementation is expected to take approximately two
(2)years.
Following the discussion,the committee supported staffs'
recommendation and presentation to the board on the consent
calendar.
AGENDA ITEM 6d
TYPE MEETING:
SUBMITTED BY:
APPROVED BY:
(Ass!.GM):
SUBJECT:
STAFF REPORT
Regular Biv MEETING DATE:July 15,2011
Rom sar~~~~,W.O./G.F.NO:DIV.NO.All
Chief,~~~~nistrative Services
German Alvarez tJl\
Assistant Gener)~ager,Finance and Administration
ADOPT RESOLUTION NO.4179 TO ELECT THREE REPRESENTATIVES TO
SPECIAL DISTRICT RISK MANAGEMENT AUTHORITY'S BOARD OF
DIRECTORS
GENERAL MANAGER'S RECOMMENDATION:
That the Board consider casting votes to elect three
representatives to the Special District Risk Management Authority's
(SDRMA)Board of Directors by adopting Resolution No.4179.
PURPOSE:
To present for the Board's consideration,the ballot to elect three
representatives to the Special District Risk Management Authority's
(SDRMA)Board of Directors.
COMMITTEE ACTION:
Please see "Attachment AU.
ANALYSIS:
SDRMA is holding an election to fill three seats on its Board of
Directors.Staff has reviewed each candidate's background,
experience and expertise,and in an effort to provide a good
balance of representation (based on agencies represented)on
SDRMA's Board,staff is recommending that the following be
considered for election to their Board:
Ms.Terry Burkhart
Board President,Bighorn-Desert View Water Agency
Mr.Ed Gray (Incumbent)
Director,Chino Valley Independent Fire District
Mr.Edmund K.Sprague (Incumbent)
Board President,Olivenhain Municipal Water District
The ballot requests that the District
candidates when placing its vote.Attached
Qualifications received from several of the
the District's support of their candidacy.
select three of the
are the Statements of
candidates requesting
The ballot must be mailed and received by SDRMA by 5:00 p.m.on
Friday,September 16,2011.
FISCAL IMPACT:
None.
STRATEGIC GOAL:
Participating would support the strategic goal of maintaining
effective communications with other cities,special districts,
State and Federal governments,community organizations and Mexico.
LEGAL IMPACT:
None.
Mark Watton
General Manager
Attachments:
A)Committee Action Report
B)Candidates'Statement of Qualifications
C)Resolution No.4179
D)Election Ballot
ATTACHMENT A
ADOPT RESOLOTION NO.4179 TO ELECT THREE REPRESENTATIVES TO
SUBJECT/PROJECT:SPECIAL DISTRICT RISK t1ANAGEMENT AUTHORITY'S (SDRMA)BOARD
OF DIRECTORS
COMMITTEE ACTION:
The Finance,Administration and Communications Committee discussed
this item at a meeting held on June 15,2011 and the following
comments were made:
•SDRMA and is holding elections to fill three (3)vacant seats
on it Board of Directors.The successful candidates will
serve four (4)year terms commencing on January 1,2012
through December 31,2015.
•Staff is recommending that the board cast votes for the
following candidates:
Mr.Ed Gray (Incumbent)
Director,Chino Valley Independent Fire District
Mr.Edmund K.Sprague (Incumbent)
Board President,Olivenhain Municipal Water District
Ms.Terry Burkhart
Board President,Bighorn-Desert View Water Agency
•Staff is recommending [VIs.Burkhart as the third candidate as
it was felt that she would help in providing balance to the
board.
•It was noted that SDR[VIA has been very service oriented and has
provided a good outcome in a District matter.Staff feels
that they have been doing well with their business model.
Following the discussion,the committee supported staffs'
recommendation and presentation to the board on the consent
calendar.
ATTACHMENT B
Special District Risk Management Authority
Board of Directors
Candidates'State of Qualifications
This information wiil be distributed to the membership with the ballot,"exactly as submitted'by
the candidates -no attachments will be accepted.No statements are endorsed by SDRMA
Nominee/Candidate:
DistrrctJAgency:
Work Address:
Work Phone:
Sandy Raffelson
Herlong Public Utility District
448-805 Pole Line Rd.POBox 515,Herlong CA 96113
(530)827-3'150 Home Phone:(530)254-0234
Why do you want to serve on the SDRMi\80ard of Directors?
I think it would be a great experience to serve on the Board and I could give Northern California and
Smail District's a voice on the Board,I feel I wouid be an asset to the Board with my degree in business
and my 25 years experience in accounting and auditing.I have audited small districts and know what
they need and \Nhat they can afford.
I understand the chailenges that small District face every day when it comes to managing liability
insurance and worker's compensation for a few employees with limitec!revenues and staff,lvIy education
and experience gives me an appreciation of the importance of risk management services and programs,
especiaHy for smaller district's that lack expertise among staff because of not dealing with ciafms on a day
to day basis to be proficient in it
I feel I could be an asset to this Boerd and would love a chance to try,
What Boarc!or committee experience do you have that would help you to be an effective Board
Member?(SDRMA or any other organization)
I am currently the District Clerk for the Herlong PUD Board of Directors for the last 3 years,before that
serving as the Secretary to the Board of Herlong Utilities,Inc,I worked directly with the formation of our
District which included working for 2 separate Board's of Directors and the transfer of assets from a public
benefit corporation to a special district.As part of the team that worked to form the District I was directly
involved with lAFCo,lassen County Board of Supervisors and County Clerk to establish the District's
initial Board of Directors as well as the transfer of multiple permits and closure procedures from multiple
agencies for the seamiess transition of our District operations.I closed out the Corporation books and
established the books for the Distr·ict transiUoning to fund accounting.j have also administered the
financial portion of a large capital improvement project as well as worked on the first ever successful
water utility privatization project with the US Army and Department of Defense.I also am the primary
administrator of a federal contract for utility services with the Federal Bureau of Prison,
in the last 15 years I have served on several Boards in logan and lassen County I Ilave served 4 years
on 8 Preschool Board that dUring that time the school purchase property and moved the PrescrlOol to a
better iocation,hired a new Director and 2 new teachers,
I have served as PTA President for 2 years for a private K-S"grade school.After resigning from PTA
President,I accepted a Board member position for 4 years during which time we hired 1 principal and 2
teachers.purchased computer lab equipment enough for all student,upgraded water system In building
and purchased Insulated windows to keep children vvarm and heating cost down.
Special District Risk Management Authority
Board of Directors
Candidates'State of Qualifications
I was nominated for Treasurer for Lassen County 4H Council,at which time I was also on several
committees inciuding Fair,Scholarship,Grant and Fundraising.I served as Treasurer for 3 years,paying
all bilis,reimbursing funds,rnaking all deposits and did ail bookkeeping for the Board.I also transformed
the books from the 60's to the current age by setting the Council books up on a Bookkeeping Software
and designing Financial Statements everyone could understand.
1am currentl'y Lassen County Horse Show Manager for a 2 day horse show with over 100 cJasses,Also
this is my g'"year putting together the Lassen County 4H/FFA Horse Show for the Community.This
includes ali fundraising/donations to run the shovvs,purchasing ail 8vvards,getting staff to help with
shows,and managing the show on the event date.
What special skills,talents,or experience (including volunteer experience)do you have?
I have my Bachelors Degree in Business with a millor in Sociology.I have audited Smail Districts for 5
years,worked for a Small District for 4 years and have 25 years of accounting experiences.I am a good
communicator and organizer.I have served on several Boards and feei I work well within groups or
special committees.I am willing to go that extra mile to see things get completed.
!believe in recognition for jobs well done,I encourage Incentive programs that get rnernbers motivated to
participate and strive to do their very best to keep aU losses at a minuirn and reward those with no losses.
I have completed my Certificate for Special District Board Secretary/Clerk Program through CSDA and
co-sponsored by SDRMA and California Special Distnct Aliance I have completed several of the
SDRMAs Target Safety courses and CSDA courses.I am currently working on my completion of the
CSDA Special District Leadership Academy and will complete these courses on April 2S'h,2011.
I work for a District in Northeastern California that has under gone major changes from a Cooperative
Company to a 501c12 Corporation,to finally a Public Utility District.!have worked with LAFCo to
become a District.Through past experience I hope to make a great Board member representing trle small
districts of Northern California and their growing pains and make decisions that would help all rural/small
districts.
[What is your overall vision for SDRMA_?_]
I appreciate the way the Board and staff has worked hard to make SDRMA programs affordable for small
district and I would like to help continue in this direction.I would also like to grow the education program
to help keep claims down and if claims are down than each elistrict would benefit by less cost.
I certify that I meet the candidate qualifications as outlined in the SDRMA election poiicy.I further
certify that!am willing to serve as director on SDRMA's Board of Directors.I will commit the time
and effort necessary to serve.Please consider my application for nomination/candidacy to the
Board of Directors,
Special District Risk Management Authority
Board of Directors
Candidate's Statement of Qualifications
This information will be distributed to the membership with the ballot,"exactly as submitted"by the
candidates -no attachments will be accepted,No statements are endorsed by SDRMA,
Nominee/Candidate
District/Agency
Work Address
Work Phone
Emery Ross
Mariposa County Resource Conservation District
5009 Fairgrounds Road,P,0,Box 746,Mariposa,CA 95338
209-966-3431 Home Phone 209-852-2606
Why do you want to serve on the SDRMA Board of Directors?
To gain more knowledge about the SDRMA and what factors affect the decisions it renders,
To assist In maintaining SDRMA as a top-notch organization,from a Board member perspective,
What Board or committee experience do you have that would help you to be an effective Board
member?(SDRMA or any other organization)
Appointed to the Board of Directors ofthe Mariposa County Resource Conservation District in
June 2010;served as an Associate Director for 1-1/2 years.
Currently President of the Board of Directors of the Lake Don Pedro Community Services
District;have served on the LOpeSD Board since 2008.
What special skills,talents or experience (induding volunteer experience!do you have?
15 years experience working for a public agency with 250 employees where there was much
exposure to risk management from all sides.During my years as a manager,worked with
County District Attorney,judges and County Counsel.
Work experience with family law firm,
Independent columnist for local newspaper for past 7 years;ag editor.
Cattle rancher in Mariposa County for past 18 years.
What is your overall vision for SDRMA?
See SDRMA broaden Its existing resource capability in the area of training for elected offidals and
special district staff In order to reduce future exposure.
Special District Risk Management Authority
Board of Diredors
Candidate's Statement of Qualifications
i certify that i meet the candidate qualifications as outlined in the SDRMA election policy.i further
certify that i am willing to serlle as a director on SDRMA's Board of Directors.!will commit the time
and effort necessary to serve.Please consider my application for nomination/candidacy to the
Board of Directors,
Candidate Signature
Special District Risk Management Authority
Board of Directors
Candidate's Statement of Qualifications
This information will be distributed to the membership with the ballot,"exactly as submitted"by
the candidates -no attachments will be accepted.No statements are endorsed by SDRMA.
Nominee/Candidate Mike Scheafer
District/Agency Costa Mesa Sanitary District
Work Address 1551-B Baker St,Costa Mesa,CA 92626
Work Phone 714-435-0300 Home Phone 714-549-4961
Why do you want to serve on the SDRMA Board of Directors?(Response Required)
I believe I have the qualifications and experience thaI enable me to asses the needs of Special
Districts in risk management areas.I enjoy being able to help manage the risks of my
customers,and would look forward to bringing that attitude and ability 10 Special Districts.I fell a
commitment to serving a broad base of constituents and being able to provide a service if I can.
Personally I enjoy examining the issues faced by Districts and then being able to provide help
with solutions.
I believe serving on the SDRMA Board of Directors presents challenges and opportunities that
will help me grow as a Director of my Special District.
What Board or committee experience do you have that would help you to be an effective Board
Member?(SDRMA or any other organization)(Response Required)
Former and current Special District Director,former City Councilmember City of Costa Mesa.
Active in Lions Clubs International as a Past District Governor and member of several local,state
and international committees.Service on several non profit boards of directors:Boys and Girls
Clubs,Little League Baseball,AYSO,Costa Mesa Senior Center,others.Have served as
President of all boards that I have been a member of.
Former member of Western Insurance Information Service,having served as a public speaker
for that organization.I hold a community college leaching credential in Insurance Education.
Former instructor for AD Banker,Insurance Education.Taught California pre licensing classes
as well as California Department of Insurance Continuing Education classes.
Participant and speaker for the insurance industry in both Sacramento and Washington DC.
Served as political liaison for State Farm Insurance.
Page 1 of 2 No....omber2010
Special District Risk Management Authority
Board of Directors
Candidate's Statement of Qualifications
What special skills,talents,or experience (including volunteer experience)do you have?
(Response Required)
In almost every board that I have associated with I have been asked to take a leadership role,
either on the board or as a speaker for that organization.I possess a skill in pUblic speaking and
interaction with people.I enjoy pUblic speaking,especially for organizations and causes where I
feel I can provide a service.I have years of volunteer experience in insurance,sports,youth
activities,public service and other areas.
What is your overall vision for SDRMA?(Response Required)
I would look forward to continuing the excellent work that SDRMA currently does.I would like to
be a part of expanding and marketing the work of SDRMA.As a Director I appreciate the need
to manage the risk that we all face.My vision would be to continue that work,but look for ways
to make sure that all Special Districts are aware of the service provided by SDRMA.
I certify that I meet the candidate qualifications as outlined in the SDRMA election policy.I further
certify that I am willing to serve as a director on SDRMA's Board of Directors.I will commit the
time and effort necessary to serve.Please consider my application for nomination/candidacy to
the Board of Directors.Af/U~'
Candidate Signature __ _Date y)II Iii------',
Page 2 of2 No~ember2010
Special District Risk Management Authority
Board of Directors
Candidate's Statement of Qualifications
This information will be distributed to the membership with the ballot,"exactly as submitted"by
the candidates -no attachments will be accepted.No statements are endorsed by SDRMA.
Nominee/Candidate Edmund K.Sprague
DistricVAgency Olivenhain Municipal Water District
Work Address 1966 Olivenhain Road,Encinitas.CA 92024
Work Phone (760)753-6466 Home Phone (760)484-4404
Why do you want to serve on the SDRMA Board of Directors?(Response Required)
Ihave made acareer-long commitment to safety and risk managemenL as afirefighter since 1986,emergencyplanner since 1993.andpresidentofOlivenhain Municipal Water
District's Board ofDirectors forthe lest three years,to whictll was recentlynamed to another term as president Myexperience developing ovefSight standards and risk
management assessment programs acrossseveral pubic agetldes.combined with 14 years of leadersh~experience.is invelua.We to 8greaterunderstMdingof the field ofrisk
management and myabiliy to properly navigate challenges faced bythose in Itle inW!try.
ThankMy,I have been able to share my extensive knO'Nledgeand give back to thecommurity in my capacity serving the customers of OMWD.Afounding member of SORMA,
OMWO's commitment to safety far exceeds simplymeeting minimum requirements,and this commitment has been renewed annually by the Board of Directors as partof our
·Safely Has No QuittingTime"program.We have taken advantage of the Target Safetyprogram since its inception,and have found it acost-effective and valuable tool in
providing employees with the training thaI they needto continually operate as safely as possibla.Board members and management also rou6nely attend SDRMA trainings end
events.Our commitment hasyielded an unmatched lost-time injury rate and an exceptional experience modification factor-among the bestilthe slate-proving that SDRMA
has acted wisely In rewarding agenciessud1 as ours with discounted premiums.Ot.4WO has invested its trustin SORMA.and SORMAhas most prudlMltlyreturned the favor.
SDRMA's ccmmimentto safely and risk management isjust as extriKlidinaryas at OMWD,and my successflJ!track record ofmanagilg risk 8aoss agencies and disciplines
provides me with a unique opportunity to positivelyconlribute to the guidanceofan crganization as committed to risk managementas Iam.
What Board or committee experience do you have that would help you to be an effective Board
Member?(SDRMA or any other organization) (Response Required)
The lion's share of my board-level experience is as president of OMlNO's Soard of OirectOl'S.During mytenure,OMWD has responded to the economic crisis ofthe last several
yem by dedicating ourselvesIke never before to the efficient expenditure of ptlbic funds.Theboard enacted polides such as lila ·Holding the line'program,aunique
cost-<:ontaining initiative that recsntly earned CSDA's Innova~e Proglilm ofthe Year award.The Special Distridleadership Foundation rerognized OMVt't>as aDistrid:of
Oislfnclion based on our sound fiscal and adminislrative policies,alsorecognized by the Government Finance OfficersAssociation ofthe US and Canada for Excellence in
Financial Reporting.Further,Iserve as an elected councilmember ofthe La Costa HeightsSchool Site Council,which oversees budgets and planning for supplemental
educational programs.I am proud ofmy successes in leading such fiscally prudentpublic organizations,and J look forward to sharing th~e same principles at SDRMA,
Page 1of2 November 2010
Special District Risk Management Authority
Board of Directors
Candidate's Statement of Qualifications
What special skills,talents,or experience (including volunteer experience)do you have?
(Response Required)
Teamwork is aitical when woriilg toJether as 8 board,anell have proven as amember of Csrlsbad Fife Department and OM\'VD's Board of Directors that my exemplary ability
towOO as partof alargerteam is ayahJab!e resource in pursuitofcommon goals.COOlpromise in the boaraoom,however,is onlyeffective when balanced with the ability to
communicateone's informed position.illisnever-ceasing desire formaintairing mywillingness toIeam on behalf ofmy constituents is evidenced through my pUfSUn of iii
masters degree in Public Administration,aswell as Special District AdministratorcertificaUon through theSpecial Disbidleaderlhip Academy.Justas important is sharing this
knowledge with others;Iably convey lessons as 8Battalion Chiefwith Carlsbad Fire,as afire service instructor at Palomar CoIege,as an Assistant Scoulrnaster wilh Bey Scout
Troop 2000,andas avolunteer wiUl the Car1sbad Boys &Gins Oub and ElM Faest Recreational Reserve.
What is your overall vision for SDRMA?(Response Required)
SDRMA is widely respected In the special disbict community for ils commitment to risk management insurance,safety,and service to its members.Even during my relatively
brieftenure on OMWD's BoardofDirectors,Ihave witnessed SORMA omstanlly striving to improve the services that il offers,and Ihope 10 assisl SDRMA in cootinuing and
enhancing the levelofseNice that il provides.
This is not 10 say thaiSDRl..1A shoukJn't conlinue to expJore opportunmes to i'nprove;streamlining ofthe CIPprogram by whidl to offer more competitive baStHevel premiums is
alE!area that may beexamined.Another area is ensuring thatthe package ofservices SORMA provides is OOfl1)E!ti1ive with that ofother ~ders:SORMA may consider a
program Ihrough which instrudcn vi:5itjob siles for specific trainings when aTargetSafetymodule maynot be sufficienl
However.the groundwOf1(for effective administration of SORMA h8s dearty eiread}'been set by the boerd,end Ihope to aJllnuethe strong tradition ofexemplary service to its
memb"'"
I certify that I meet the candidate qualifications as outlined in the SDRMA election policy.I further
certify that I am willing to serve as a director on SDRMA's Board of Directors.I will commit the
time and effort necessary to serve.Please consider my application for nomination/candidacy to
the Board of Directors.///
C,,"dm.$;''''''ffi ~/~.::;:Dm.f r
Page 2 of2 November 2010
Special District Risk Management Authority
Board of Directors
Candidate's Statement of Qualifications
This information will be distributed to the membershipwith the ballot."exactly as submitted"by
the candidates -no attachments will be accepted.No statements are endorsed by SDRMA.
Nominee/Candidate
District/Agency
Work Address
Work Phone
Ed Gray
Chino Valley Independent Fire District
14011 City Center Drive Chino Hills,California 91709
(909)902·5260 Home Phone (909)627-4821
Why do you want to serve on the SDRMA Board of Directors?(Respons.Required)
When appointed to the Board of Directors of SDRMA in November of 2010,I made a commitment to be
an effective member of the SDRMA team and to work hard to ensure the continued success ofthe
organization.Although I have been on the Board a short time,I believe I have shown that I seek to
understand issues and use common sense when making decisions.
I wish to continue my service to SDRMA as I can be a positive member ofthe SDRMA team and an asset
to the members,board and staff.
What Board or committee experience do you have thatwould help you to be an effective Board
Member?(SDRMA or any other organization)(Response Required)
I currently serve on the Board of Directors of the SDRMA.
I have been an elected Director of the Chino Valley Independent Fire District since 2004.During my
tenure,I have served multiple terms as President and Vice-President,and as a member of our Finance,
Planning and Personnel Committees.I have served as Liaison to the City Councils of Chino and Chino
Hills and to the San Bernardino County Board of Supervisors.I am also the District's representative and
current Chairman of the Citizens Advisory Committee for the California Institution for Men in Chino.
I serve on the Citizens Oversight Committee to the Chino Valley Unified School District and am a member
of the Chino Valley Lions Club.
Page 1012 NoviNT1ber 2010
Special District Risk Management Authority
Board of Directors
Candidate's Statement of Qualifications
What special skills,talents,or experience (including volunteer experience)do you have?
(Response Required)
After serving in the US Army,I enjoyed a lengthy career in law enforcement retiring in 2004 as a Police
Ueutenant.I learned earty in my career,that to be an effective individual and leader,it was important to
actively listen to people;to seek understanding of all sides of an issue;and make decisions based on
common sense and "rightness'.
My experience as an elected official has broadened my knowledge and reinforced my belief that decisions
must be made based on what is right,and not on what is a personal preference.
What is your overall vision for SDRMA?(Response Required)
I see SDRMA as continuing its'journey as a successful,effective and efficient service provider through
innovation,right thinking and conservative business strategies.I can visualize the organization exploring
other avenues of financial endeavors that will benefit our customers.
I certify that I meet the candidate qualifications as outlined in the SDRMA election policy.I further
certify that I am willing to serve as a director on SDRMA's Board of Directors.I will commit the
time and effort necessary to serve.Please consider my application for nomination/candidacy to
the Board of Directors.
Candidate Signature __::e::,="",~,",,~a""'~'V4.L''"''"':''''''''---'Date a (fl1L :7 ~;;2.()l/
Page 2 of2 NovemDer2010
Special District Risk Management Authority
Board of Directors
Candidate's Statement of Qualifications
This information will be distributed to the membership with the ballot,"exactly as submitted"by
the candidates -no attachments wili be accepted,No statements are endorsed by SDRMA,
Nominee/Candidate Bethzabe Yanez
District/Agency East Palo Alto Sanitary District
Work Address 901 Weeks Street,East Palo Aito,CA 94303
Work Phone 650-325-9021 Home Phone
Why do you want to serve on the SDRMA Board of Directors?(Response ReqUired)
I want to serve on the SDRMA Board because risk management is one of the most important
challenges facing our agency today.I've been involved in public service in various capacities in
my community for the past ten (10)years and I've come to understand the importance of
transparency,accountability,and fiscal responsibility.Managing risk is crucial to the success or
failure of any Public Agency.
What Board or committee experience do you have that would help you to be an effective Board
Member?(SDRMA or any other organization)(Response ReqUired)
I'm currently serving as Board President on the East Palo Alto Sanitary District Board of
Directors.In my position,I'm responsible for agenda preparation and the conduct of Regular
Board meeting.I also serve on the District Finance Committee responsible for approving ali
district warrants and advising District Management on issues coming before the board.In these
positions I have learned the art of negotiations and compromise to get projects developed and
implemented that serve the best interest of our community.If selected,I bring my skills and
commitment to the SDRMA Board.
Page 1 of 2
Special District Risk Management Authority
Board of Directors
Candidate's Statement of Qualifications
What special skills,talents,or experience (including volunteer experience)do you have?
(Response Required)
I offer the following skill set,that I feel will benefit the SDRMA Board If selected:Past President
of the East Palo Alto YMCA,City of East Palo Alto Traffic &Transportation Commission,Board
Member of the Mouton Mental Health Center,Owner Operator of Gaston &Betsy Catering
Service.Also,I'm biJingual and have used my skills as an interpreter for various city agencies.
What Is your overall vision for SDRMA?(Response Required)
I see the future of SDRMA as a primary source of education to member agencies leading the
way in developing strategies that we can use to meet the risk management challenges of the
future.While I believe the services currently being offered both crucial and important,I feel the
ability to identify future agency needs and the education of member agencies is priority number
one.
I certify that I meet the candidate qualifications as outlined in the SDRMA election policy.I further
certify that I am willing to serve as a director on SDRMA's Board of Directors.I will commit the
time and effort necessary to serve.Piease consider my application for nomination/candidacy to
the Board of Directo~.I
Candidate Signature JI./;VA!?Date ?2 k II/'-::>~///
Page 2 of2
Nominee/Candidate:
Districl/Agency:
Work Address:
Special District Risk Management Authority
Board of Directors
Candidate's Statement of Qualifications
Terry Burkhart
Bighorn-Desert View Water Agency
622 Jemez Trail,Yucoa Valley,CA 92284
Why do you want to serve on the SDRMA Board of Directors?
I believe my thirty four years experience in the insurance industry,primarily in agenoy
commercial departments,can be of value to SDRMA.I enjoy working with my current Board
of Directors and expect SDRMA to be interesting,challenging,and educational.
What Board or committee experience do you have that would help you to be an effective
Board Member?(SDRMA or any other organization)
Currently I am President,Bighorn-Desert View Water Agency Board of Directors,in the
second year of a two year term.Other Boards include Johnson Valley Improvement
Association,nine years as board member or officer;Business and Professional Women
(BPW),North Orange County BPW,board member and all offices;BPW Regional board -
secretary.
Instructor for Insurance Educational Association for twelve years.
Completed Special District Leadership Academy
Completed Special District Institute three part course.
Committees:BDV\'I!A -Planning,Legislative,Engineering,Grants &.Security -chair
Various ad hoc committees:Reche Basin Recharge Project
Financial/Budget
Commissioner,Mojave Pipeline Commission
Representative to Mojave Water Agency Technical Advisory
Committee
1
What special skills,talents or experience (including volunteer experience)do you have?
34 years in insurance industry,much as agency Commercial Department Manager.Did
policy analysis for risk management consultant for large international company.Experience
noted above.
What is your overall vision for SDRMA?
The name speaks for itself:"Risk Management"must be the essential goal.
Providing education to clients on avoidance of loss,mitigation of loss,as a means of
achieving safely goals.Prompt response to client ioss situations,working with the client to
control/minimize loss,and where applicable prevent future loss is vital.Satisfied clients are
apt to pay more attention to loss prevention information provided them.
I certify that I meet the candidate qualifications as outlined in the SDRMA election
policy.I further certify that I am willing to serve as a director on SDRMA's Board of Directors.
I will commit the time and effort necessary to serve.Please consider my application for
nomination/candidacy to the Board of Directors.
2
ATTACHMENT C
RESOLUTION NO.4179
A RESOLUTION OF THE GOVERNING BODY OF THE
OTAY WATER DISTRICT
FOR THE ELECTION OF DIRECTORS TO THE
SPECIAL DISTRICT RISK MANAGEMENT AUTHORITY
BOARD OF DIRECTORS
WHEREAS,Special District Risk Management Authority (SDRMA)is
a Joint Powers Authority formed under California Government Code
Section 6500 et seq.,for the purpose of providing risk management
and risk financing for California special districts and other local
government agencies;and
WHEREAS,SDRMA'S Sixth Amended and Restated Joint Powers
Agreement specifies SDRMA shall be governed by a seven member Board
of Directors nominated and elected from the members who have
executed the current operative agreement and are participating in a
joint protection program;and
WHEREAS,SDRMA's Sixth Amended and Restated Joint Powers
Agreement Article 7 Board of Directors specifies that the
procedures for director elections shall be established by SDRMA's
Board of Directors;and
WHEREAS,SDRMA's Board of Directors approved Policy No.2011-
02 Establishing Guidelines for Director Elections specifies
director qualifications,terms of office and election requirements;
and
Page 1 of 2
WHEREAS,Policy No.2011-02 specifies that member agencies
desiring to participate in the balloting and election of candidates
to serve on SDRMA's Board of Directors must be made by resolution
adopted by the member agency's governing body.
NOW,THEREFORE,BE IT RESOLVED that the governing body of the
Otay Water District selects the following candidates to serve as
Directors on the SDRMA Board of Directors:
(continued)
Page 2 of 2
ATTACI:-IMENT 0
2011 ELECTION
SPECIAL DISTRICT RISK MANAGEMENT AUTHORITY
BOARD OF DIRECTORS
VOTE FOR ONLY THREE (3)CANDIDATES
Mark each selection directly onto the ballot.voting for no more than three (3)candidates.Each candidate may receive only
one (1)vote per ballot.A ballot received with more than three (3)candidates selected will be considered invalid and not
counted.All ballots must be sealed and received by mail or hand delivery in the enclosed self-addressed,stamped envelope
at SDRMA on or before 5:00 p.m.,Friday,September 16,2011.Faxes or electronic transmissions are NOi acceptable.
o SANDY RAFFELSON
District Clerk,Herlong Public Utility District
o EMERY ROSS
Director,Mariposa County Resource Conservation District
o MIKE SCHEAFER
Director/Secretary,Costa Mesa Sanitary District
,IS(EDMUND K.SPRAGUE (INCUMBENT)
Board President,Oilvenhain Municipal Water District
ED GRAY (INCUMBENT)
Director,Chino Valley Independent Fire District
o BETHZA8E YANEZ
Board President,East Palo Alto Sanitary District
TERRY BURKHART
Board President,Bighorn-Desert View Water Agency
ADOPTED this ~_day of _~~~~,2011 by the Otay Water District by the following roll call votes listed by name:
AYES:
NOES:
ABSTAIN:
ATTEST:APPROVED:
AGENDA ITEM 6e
STAFF REPORT
TYPE MEETING:Regular Board
SUBMITTED BY:Gary Silverman~~
Senior Civil Engineer
MEETING DATE:July 15,2011
PROJECT/P2':02-001103 DIV,
SUBPROJECT:P2503-0CI1 ')3 NO,
5
APPROVED BY:
(Chief)
APPROVED BY:
(Ass!.8M):
SUBJECT:
Ron Ripperger vi/
Engineering Manager
Rod Posada ~~~,
Chief,Engineering
Manny Magan~~
Assistant Genera~anager,Engineering and Operations
Award of a Construction Contract to Paradigm Mechanical
Corporation for HVAC Improvements at the 803-1 and 850-2
Pump Stations
GENERAL MANAGER'S RECOMMENDATION:
That the Otay Water District (District)Board of Directors (Board)
awards a construction contract to Paradigm Mechanical Corporation
(Paradigm)in an amount not-to-exceed $53,500 for HVAC improvements
at the 803-1 and 850-2 Pump Stations (see Exhibit A for Project
location).
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To obtain Board authorization for the General Manager to enter into a
construction contract with Paradigm in an amount not-to-exceed
$53,500 for HVAC improvements at the 803-1 and 850-2 Pump Stations.
ANALYSIS:
The 803-1 and 850-2 Pump Stations are located adjacent to each other
at the Regulatory Site.Both Pump Stations currently lift water from
the 520 Reservoirs to their respective pressure zones.With the new
640-1 and 640-2 Reservoirs in place since 2008,and the completion of
the 36-inch Jamacha Road pipeline in the fall of 2010,the District
now has the opportunity for significant energy cost savings by
modifying these stations to enable pumping from the 640-1 and 640-2
Reservoirs rather than the 520-2 and 520-3 Reservoirs.
To accomplish this change in pumping operation,it is necessary to
replace the motor starters in the existing motor control centers
(MCCs)with VFDs.This will allow the existing pumps to operate at a
lower speed to match the reduced pumping head.It will also provide
the operational flexibility to return to the higher pumping head
configuration,if necessary.The purchase of the VFDs was approved
at the May 4,2011 Board Meeting.In addition,at the June 1,2011
Board Meeting the Board authorized a purchase order to remanufacture
mctors at these two pump stations in order to be compatible with the
VFDs.
The VFDs will radiate a significant heat load in the electrical rooms
of each of the pump stations.When coupled with summer ambient
temperatures,the temperature in the electrical rooms may frequently
be well in excess of 100°F.The VFDs have a high temperature
threshold of 104°F for effective operation.Operating at extreme
temperatures will reduce efficiency and shorten the life of the
equipment.Consequently,it is important that air conditioners be
installed in the electrical rooms to prolong the useful life of the
electrical equipment.The air conditioners will operate on
thermostat control with a design setpoint of 85°F.Providing
temperature control will have a secondary benefit of creating a work
environment conducive for District Operations personnel.The HVAC
improvements were designed by the consultant HVAC Engineering,Inc.
The project was advertised for bid May 18,2011 on the District's
website and several other publications including the union Tribune
and the San Diego Daily Transcript.
A Pre-Bid Meeting and site tour was held on May 24,2011,which was
attended by five (5)contractors.Two (2)bids were received on
June 7,2011.The table below provides the bid results .
.~-~._.-
I
I Station Paradigm SouthcoastPumpMechanicalHeating,.•.~:~:_~~~___I
803-1 PS (P2502)$26,750
i 850-2 PS (P2503)$26,750
Total $53,500 $87,135 I
Paradigm provided the lowest responsive bid and holds a Class C20
Contractor's license which expires on May 31,2012.District staff
2
confirmed by calling references that Paradigm is a responsible
bidder.
FISCAL IMPACT:
The FY 2012 budget for ClP P2502 is $575,000.Total expenditures,
plus outstanding commitments and forecast,including this contract,
is $434,192.See Attachment B-1 for budget detail.
The FY 2012 budget for ClP P2503 is $475,000.Total expenditures,
plus outstanding commitments and forecast,including this contract,
is $393,886.See Attachment B-2 for budget detail.
Based on a review of the financial budgets,the Project Manager has
determined that each budget is sufficient to support the Project.
Finance has determined that 100%of the funding is available from the
Betterment Fund for both ClP P2502 and ClP P2503.
STRATEGIC GOAL:
This Project supports the District's Mission statement,"To provide
the best quality of water and wastewater services to the customers of
Otay Water District,in a professional,effective,and efficient
manner."This Project fulfills the District's Strategic Goals No.1
-Community and Governance,and No.5 -Potable Water,by maintaining
proactive and productive relationships with the Project stakeholders
and by guaranteeing that the District will provide for current and
future water needs.
LEGAL IMPACT:
None.
?,\;','CRKU:C\CIP P2502 803-1 Pump St",,,iQIl t·1Qdifications\Staff Reports\BD-05-04-11,Staff Repca-t,A'.lthorize Purchase of VFDs il'ld A,-,Cs,';G2-
RR).doc
GSjRR:jf
Attachments:Attachment A -Committee Action
Attachment B-1 -Budget Detail for ClP P2502
Attachment B-2 -Budget Detail for ClP P2503
Exhibit A -Location Map
3
P2502-001102
P2503-001102
ATTACHMENT A
Award of a Construction Contract to Paradigm Mechanical
Corporation for HVAC Improvements at the 803-1 and 850-2
Pump Stations
COMMITTEE ACTION:
The Engineering,Operations,and Water Resources Committee reviewed
this item at a meeting held on June 13,2011 and the following
comments were made:
•Staff requested that the Board award a construction contract to
Paradigm Mechanical Corporation (Paradigm)in an amount not-to-
exceed $53,500 for HVAC improvements at the 803-1 and 850-2 Pump
Stations (Pump Stations).
•Staff indicated that the HVAC improvements is the third phase to
the modification of the Pump Stations that involves the
installation of air conditioning systems.
•In response to a question from the Committee,staff stated that
the Board approved the modification project of the Pump Stations
at its May 4,2011 regular meeting which included the purchase
of Variable Frequency Drives (VFD)and Active Line Conditioners
for the Pump Stations.It was also indicated at that meeting
that separate quote solicitations for two other modifications
would be processed and that the results would be brought to the
Board for approval at a later date.The two other modifications
to the Pump Stations were:1)Existing motors will be
remanufactured to be compatible with the new VFDs,and 2)Air
conditioning systems will be installed in two electrical rooms.
•Staff anticipates that the electrical rooms in the Pump Stations
will generate heat in excess of 100 ,which may reduce the
efficiency and shorten the life of the VFDs.Staff stated that
installation of air conditioning systems is necessary to help
cool the electrical systems and maintain the temperature in the
rooms at 8 SDt".
•The District received two bids on June 7,2011:1)Paradigm
Mechanical,and 2)Southcoast Heating.It was indicated that
Paradigm Mechanical had the lowest responsive bid,therefore
staff is recommending that the Board award a construction
contract to Paradigm Mechanical in an amount not-to-exceed
$53,500.00.The results of the bid are provided on page 2 of the
staff report.
Following the discussion,the Committee supported staffs'
recommendation and presentation to the full board as a consent item.
ATTACHMENT B-1
P250?-CC.1.1G?
Award of a Construction Contract to Paradigm Mechanical
Corporation for HVAC Improvements at the 803-1 and 850-2
Pump Stations
atay Water District
P2502 •803·1 Pump Station Modifications
Date Updated:May 26,2011
Budget
575,000
Committed Expenditures
Outstanding
Commitment&
Forecast
ProjectedFinal
Cost Vendor/Comments
Planning
-------
HVAC ENGINEERING INC9,711
21,449
44,024
368,719
434,192
11,738
1,660.l-
II -----
1,660 i
11,738
19,789
i
34.639 !9,385
I
2,557 I 77,443:-r 141,919
I 67,126
I 52,924----L -----
26,750----------
I
2,557 366,162
56,985 377,207
11,738
9,711
21,449
I 3?,~_~_~__
175
3,750
41
635
44,024
80,000
141,919
67,126
52,924
26,750
368,719
434,192
VFO Procurement
ALC Procurement 1-___~','-;-
Motor Remanufacture-----------..AlC Installation
Construction
Labor--C-o-n-s-ultan~tC~o-n~t-ra-c~ts--------+--
Design
Total Construction
Total Design
Grand Total
Labor
Consultant Contracts---'-'---------
Total Planning
Labor
225:]2-0D1102
~)25(J3-()::JJ](,:2
ATTACHMENT 8-2
Award of a Construction Contract to Paradigm Mechanical
Corporation for HVAC Improvements at the 803-1 and 850-2
Pump Stations
Olay Water District
P2503 -850~2 Pump Station Modifications
Date Updated:May 26,2011
Outstanding ProjectedFinalBudgetCommittedExpendituresCommitment&Vendor/Comments
475,000 CostForecast
Planning -----~--1 ~-~---
Labor 19,029 19,029 19,029.._--Consultant Contracts
"~~"",
9,711 8,376 1,335 9,711 HVAC ENGINEERING INC
------
Total Planning 28,740 27,405 1 1,335 28,740
Design ----
Labor 33,591 26,591 5000 33,591
Consultant Contracts 175 175 175 MWH CONSTRUCTORS INC
3,750 3,750 3,750 ENGINEERING PARTNERS INC~--~~5~I 41 ---SAN 01EGO DA-ILv TRANSCRIP-f -Service Contracts 41
~~--------"""',
525
~~--~---~-
525 MAYER REPROGRAPHICS INC
Equipment Rental -"--"---ART'S TRENCH PLATE2,790 2,790 2,790------------------------------------
Total Design 40,872 1 31,597 9,275 40,872
Construction I -4,514~---I 75,066~~------~-------------------------~------------
Labor 75,000 t==70,486---.------------------~:r .....~~~.~
VFD Procurement 104,966 104,966 104,966 SLOAN ELECTRIC COMPANY
ALC Procurement 67,126 I
1
67,126 67,126 ONESOURCE DISTRIBUTORS LLC-Motor Remanufacture 50,4321--------+50.432 56:432 ~~PROPULSION CONTROLS ENGINEERING-,~------~~~
26,750 I ---------------~-
AlC Installation 26,750 26,750 PARADIGM MECHANICAL CORP
-- -~~.~.~...··1 --------------~"
Total Construction 324,274 4,514 319,760 324,274
Grand Total 393,886 63,516 330,370 393,686
LOCATION MAP
,
~·"8
"-,EL CAJON-
•"••>
803-1 PUMP
STATION
OTAY WATER DISTRICT
803-1 Af\D 850-2 PUMP STA TlON MODIFICATIONS
CIP P2502
CIP P2503o:....__.....~~~~~---......----..
EXHIBIT A
Quality Assurance Approval Sheet
Subject:Award of a Construction Contract to Paradigm
Mechanical Corporation for HVAC
Improvements at the 803-1 and 850-2 Pump
Stations
Project Nos.:P2502-001102
P2503-001102
Document Description:Staff Report for July 6,2011 Board Meeting
Author:
Date
Printed Name
QA Reviewer:
Signature
Bob Kennedy
Printed Name
Date'
Manager:
Ron Ripperger
Printed Name
The above signatures attest that the attached document has been reviewed and to the best of their ability the
signers verify that it meets the District quality standard by clearly and concisely conveying the intended
information;being grammatically correct and free of formatting and typographical errors;accurately presenting
calculated values and numerical references;and being internally consistent,legible and uniform in its
presentation style.
STAFF REPORT
AGENDA ITEM 6f
July 15,2011TYPEMEETING:
SUBMITTED BY:
APPROVED BY:
"Regular BoardI':_},l
James Peasley
Engineering Ma ager
Rod Posada
Chief,Engineering
MEETING DATE:
PROJECT No.S1210-
026000
DIV.No.All
APPROVED BY:Manny Magan~
Assistant General p\jlager,Engineering and Operations
SUBJECT:Award of a Professional Engineering Services Contract to
Malcolm Pirnie/Arcadis for the Wastewater Management Plan
Project
GENERAL MANAGER'S RECOMMENDATION:
That the Otay Water District (District)Board of Directors
(Board)authorizes the General Manager to execute a professional
engineering services agreement with Malcolm Pirnie/Arcadis in an
amount not-to-exceed $349,979.36 for Fiscal Years 2012 and 2013
(ending June 30,2013)for the Wastewater Management Plan (WWMP)
Project.
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To obtain Board authorization for the General Manager to enter
into a professional engineering services agreement with Malcolm
Pirnie/Arcadis for the WWMP Project in an amount not-to-exceed
$349,979.36 for Fiscal Years 2012 and 2013.
ANALYSIS:
The primary purpose of the WWMP Project is to develop costs,
risks,benefits,issues,requirements,opportunities,etc.,for
viable options that the District could choose to pursue in
providing wastewater services and recycled water supply
resources.
The objective of the HHMP Project for the District is to develop
alternative approaches and strategies to providing wastewater
services and recycled water supply acquisition under various
future directions that the cities of San Diego and Chula Vista
could pursue that will likely have significant financial and
other implications upon the District (see Attachment B for
background information).
In accordance with Policy 21,the District solicited
professional engineering services from consulting firms to
accomplish the HHMP Project scope of work by placing an
advertisement on the District's website on March 22,2011 and
several other publications including the Union Tribune and the
San Diego Daily Transcript.
Nine (9)firms submitted a Letter of Interest along with a
Statement of Qualifications.The request for proposal and scope
of work for professional engineering services was sent to all
nine firms resulting in two (2)written proposals received on or
before May 12,2011 from the following consulting firms:
Consulting Firms
Malcolm Pirnie/Arcadis
I PBS&J/Atkins,
Proposed Fee
$349,979.36
$359,950.78
The seven (7)firms that elected not to propose were:
Kennedy Jenks,Proteus,One Sullivan Group,AAE Inc.,
PB Hor1d.
HDR,
RECON,and
The selection panel was comprised of five staff members who
evaluated and scored the two written proposals.Staff invited
both firms to make a presentation and to be interviewed.After
completion of the presentations and interviews,the panel
completed the consultant scoring and rating processes.Staff
then opened both firms'sealed cost and man-hour proposals.The
selection panel concluded that Malcolm Pirnie/Arcadis was a very
well qualified,with the best overall proposal,projected a
level of professionalism and cooperation,will provide the best
overall value,and submitted the lowest proposed fee.
References for Malcolm Pirnie/Arcadis were checked and Staff
received very good feedback.A summary of the complete
evaluations are shown in Attachment C.Staff recognizes that
the selection panel ratings were very close and that both firms
are well qualified.
2
Staff met with Malcolm Pirnie/Arcadis on June 1,2011 to review
and discuss the scope of work,schedule,and negotiate the final
proposed fee.Mutual understanding of the District's
expectations and desired outcomes were achieved resulting 1n
minor scope of work revisions with no fee impact and will
enhance the WWMP Project outcome.
Staff is confident that Malcolm Pirnie/Arcadis will perform at a
high level of standard of care.Staff anticipated that the fee
level for the WWMP Project scope of work would be on the order
of $350,000 to $375,000.
FISCAL IMPACT:
As a part of the Fiscal Year (FY)2012 operating budget
development process,the total estimated budget for the WWMP
Project was proposed at $400,000,with a $200,000 expenditure
anticipated to occur in both Fiscal Years 2012 and 2013.The FY
2012 projected expense of $200,000 is part of the approved FY
2012 sewer operating budget for the WWMP Project.Total
expenditures,plus outstanding commitments and forecast,
including this contract,is not expected to exceed $400,000 over
a two-year period.
Based on a review of the financial budget,the Project Manager
has determined that the approved FY 2012 and planned FY 2013
combined budgets are sufficient to support the Project.
Finance has determined that 100%of the funding is available
from the Sewer Operating Fund.
STRATEGIC GOAL:
The Wastewater Management Plan Project supports the District's
Mission Statement,"To provide the best quality of water and
wastewater service to the customers of the Otay Water District,
in a professional,effective,and efficient manner"and the Otay
strategic goal,to evaluate the long-term requirement for costs
and benefits of seeking additional wastewater customers and
treatment and disposal capacity.
LEGAL IMPACT:
None.
3
General Manager
JP/RP:J f
Attachments:Attachment A
Attachment B
Attachment C
Committee Action
Background Information
Evaluation Summary
4
No.:
Sl210-026000
ATTACHMENT A
SU~ECT:Award of a Professional Engineering Services
to Malcolm Pirnie/Arcadis for the Wastewater
Plan Pro ect
COMMITTEE ACTION:
The Engineering,Operations,and Water Resources Committee
reviewed this item at a meeting held on June 13,2011 and the
following comments were made:
•Staff requested that the Board authorize the General Manager
to execute a professional engineering services agreement
with Malcolm Pirnie/Arcadis in an amount not-to-exceed
$349,979.36 for Fiscal Years 2012 and 2013 (ending June 30,
2013)for the Wastewater Management Plan (WWMP)Project.
•Staff said that the objective of the WWMP is to develop
alternative approaches and strategies for the District to
provide wastewater services and recycled water supply
opportunities.
•Staff indicated that the WWMP is necessary because it is
anticipated that the cities of San Diego and Chula Vista
may pursue various future directions that will cause a
significant financial impact and other implications upon
the District.
•Staff said that the selection process for professional
engineering services was in compliance of District Policy
21.It was indicated that out of nine (9)firms who
submitted Letters of Interest and Statements of
Qualifications,the District received only two (2)written
proposals by the deadline of May 12,2011.The two
consulting firms were:1)Malcolm Pirnie/Arcadis,and
2)PBS&J/Atkins.Additional information about the selection
process is provided on page 2 of the staff report.
•It was indicated that after completion of the presentations
and interviews,five panel members completed the scoring
and rating process then opened both firms'sealed cost and
man-hour proposals.Staff concluded that Malcolm
Pirnie/Arcadis provided the best overall proposal,was well
qualified,and submitted the lowest proposed fee.
•The Committee inquired about the scoring method for the
Relative Magnitude of Proposed Fee,which Malcolm
Pirnie/Arcadis'received a score of 15 and PBS&J/Atkins'
received a score of 1.The Committee's concern was that
both consultants'proposed fees were within the same range
with only a $10,000 difference,but their scores were
significantly wide spread.Staff stated that they followed
District Policy 21,which indicates that the lowest bidder
receive a score of 15 and that the highest bidder receive a
score of 1.Staff also considered the fact that Malcolm
Pirnie/Arcadis still maintained the highest score without
the 15 points.Staff acknowledged the Committee's concern
and indicated that they plan to meet with Legal Counsel to
discuss an alternative scoring method that would evenly
balance the scores of candidates whose proposed fees/rates
are within the range of other candidates.
•The Committee inquired about the low response to the
District's solicitation for professional engineering
services from consulting firms to accomplish the WWMP
Project.Staff indicated that the low response may be due
to firms who are experiencing budget cuts and staff
reduction due to the recession.With this in mind,staff
believes that firms are taking precautions to choose which
projects are worth proposing in which they feel that their
chances of being successful is very good.
•It was indicated that Jim Peasley,Engineering Manager,
will be retiring at the end of July 2011 and that Bob
Kennedy will be the new project manager for the WWMP.
Following the discussion,the Committee supported staffs'
recommendation and presentation to the full board as a consent
item.
6
ATTACHMENT B
BACKGROUND INFORMATION:
The development and/or acquisition of potential wastewater treatment and/or disposal
capacity and recycled water supplies by the District have evolved in response to the
various on-going issues such as the City of San Diego (City)Metro System concerning
secondary treatment possibilities at the Point Loma Wastewater Treatment Plant,
indirect potable reuse concepts,recycled water pricing and availability of sufficient
supply from the South Bay Water Reclamation Facility,the future outcomes resulting
from the City's Recycled Water Study,pursuit of additional wastewater customers,and
other challenges that will likely impact the cost and future direction of providing
wastewater services and recycled water supply acquisition for District customers.
It is envisioned that the WWMP project will provide sufficient information that will assist
the District in determining an appropriate course(s)of action under various scenarios
that will and/or may impact the provision of wastewater services and recycled water
supply acquisition as we move toward the future.
The WWMP Project is anticipated to be completed over an is-month timeframe and is
intended to accomplish the following categorized and condensed scope of work items:
•Preparation of a traditional sewer system master planning effort for the
wastewater collection system.
•Preparation of a Program Environmental Impact Report on the master planned
wastewater collection system facilities.
•Identify and assess the various options available for wastewater disposal
services and recycled water supply resources including their costs,risks,
benefits,issues,requirements,opportunities,etc.
•Preparation of a comprehensive WWMP Project report.
ATTACHMENT C
PROPOSAL RATINGS BY PANEL MEMBER
Wastewater Management Plan
Vv'RITTENPROPOSAL PRESENTATIONANDINTERVIEW
Proposal TOTAL AVERAGEQualificationsCompleteness,SOundnessi1l1d Relative COnsultant's Crea~vilyand Strenglt1,Presentation and Quality of SCORE TOTAL SCORE REFERENCES
and Experience Understanding of Viabilityof Commilmenllo INDIVIDUAL Experience.and Communication Respoosesio INDIVIDUAL
ofConsultam ""'''.Proposed Project Magnijudeof EBE,DBE,MBE,SUBTOTAL Insightto Scope Skills ofProject Skillsof Interview SUBTOTAL
Team Staff Schedule,and "~ProposedFee and SSE and Issues Marlager ConsultantTeam Questions
Resources
MAXIMUM POINTS 30 "30 15 y,"'00 15 15 10 10 "'50 PoorlGoocll
Excellent
RodPosada 25 23 25 7.13 15 9 9 46 120
G,stalker 28 23 25 77 14 "8 7 40 117
PBS&J/Atklns DavidCharles 26 23 23 1 Y 73 12 "7 7 37 ''0 116
BobKenoodv 27 23 26 77 13 13 9 8 43 120
Ron Ripperger 25 22 25 73 13 13 8 8 42 115
RodPosada 28 25 28 96 14 15 10 "49 145
Malcolm GatVstalker 24 21 26 86 12 14 8 8 42 128
Pirnle/Arcadis DavidCharles 27 21 25 15 Y 88 "12 8 8 39 127 132 Good
BobKenfll!ld><27 21 24 87 13 12 8 7 40 127
RonRipperger 25 22 27 89 13 14 8 8 43 132
ReVIewPanel Membersdo notknow,see,orconSiderproposal feewhensconng cat~ones
FEESCORINGCHART
Firm P,.sed Fee Position Seore
PBS&JJAtkins $359,951 2 ,
Malcolm $349,979 1 15PimieiArcadis
ProposalFeeIS scored bythe PM after presentationandKllervlew.
TheClay WDProjectManagerisJamesPeasley
Quality Assurance Approval Sheet
Subject:Award of a Professional Engineering Services
Contract to Malcolm Pirnie/Arcadis for the
Wastewater Management Plan Project
Document Description:Staff Report for July 6,2011 Board Meeting
Project No.:S1210-026000
Author:
QA Reviewer:
Manager:
o~'~\-
Sign¥-
James Peasley
Printed Name
Signature
Bob Kennedy
Printed Name
Signature
Rod Posada
Printed Name
Date
Date
Date
The above signatures attest that the attached document has been reviewed and to the best of their ability the
signers verify that it meets the District quality standard by clearly and concisely conveying the intended information;
being grammatically correct and free of formatting and typegraphical errors;accurately presenting calculated values
and numerical references:and being internally consistent,legible and uniform in its presentation style.
AGENDA ITEM 7a
STAFF REPORT
July 15,2011TYPEMEETING:Regular Board
SUBMITTED BY:Lisa Coburn-Boyd
Environmental Compliance
Specialist
Ron Ripperger /lJ/"
Engineering
MEETING DATE:
PROJECT/
SUBPROJECT:
R2096 -
001103
DIV.
NO.
4
APPROVED BY:
(Chief)
Rod Posada
Chief,Engineering
APPROVED BY:
(Asst.GM):
SUBJECT:
Manny Magan~~
Assistant Gene~l ~na~r,Engineering and Operations
Award a constructi~Contract to NE~jest Construction,Inc.for
the Ralph W.Chapman Water Reclamation Facility Upgrade
Project and Increase the Fiscal Year 2012 Budget by $250,000
for CIP R2096
GENERAL MANAGER'S RECOMMENDATION:
That the Otay Water District (District)Board of Directors (Board)
awards a construction contract to NEWest Construction Inc.(NEWest)
for the Ralph W.Chapman Water Reclamation Facility (RWCWRF)Upgrade
Project in an amount not-to-exceed $3,499,000 and approves an
increase to the Fiscal Year (FY)2012 Budget for CIP R2096 from
$4,700,000 to $4,950,000 (see Exhibit A for Project location).
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To obtain Board authorization for the General Manager to enter into a
construction contract with NEWest in an amount not-to-exceed
$3,499,000 for the RWCWRF Upgrade Project and approves an increase to
the FY 2012 Budget for CIP R2096 from $4,700,000 to $4,950,00.
ANALYSIS:
The RWCWRF Upgrade Project consists of several components.The first
is the modification of the treatment process at the facility to
improve the reduction of Total Nitrogen in the treatment plant
effluent.This modification of the activated sludge process is
necessary because the Facility has not been meeting its monthly
average effluent discharge limit for Total Nitrogen,as required by
the plant's Regional Water Quality Control Board permit.To achieve
compliance with the permit,the aeration basins will be upgraded with
a new aeration diffuser system,baffles,floating mixers,and
internal recirculation pumps.
The second component is the upgrade of the facility's blowers and
aeration piping.Three (3)of the existing blowers will be replaced
with energy efficient high-speed turbo blowers and the associated
corroded aeration piping will also be replaced.Also,new blowers
will be installed for the filter air scour system which,in its
present form,is being fed by the aeration system blowers and is not
operating efficiently.These changes will result in energy savings
at the facility.
The third component is the enhancement of the level of automation at
the facility.The design engineers,MWH,utilized the Automation
Enhancements Assessment of the facility that was completed by Westin
Engineering in 2008 and worked closely with Operations staff to
identify areas in the plant that could be automated to provide
improved control of the treatment process.
The fourth and final component of the project is the replacement of
the damaged filter backwash storage reservoir floating cover at the
facility.
The Project was advertised for bid on April 29,2011 on the
District's website and several other publications including the Union
Tribune and San Diego Daily Transcript.
A non-mandatory Pre-Bid Meeting was held on May 12,2011.A
presentation was given by District staff to explain the Project and
discuss any questions or concerns from the contractors.There were
twenty (20)contractors and suppliers that attended the meeting and
meeting minutes were published.
Subsequently,four (4)addenda were sent out to all bidders and
planhouses to address questions and clarifications to the contract
documents during the bidding period.Bids were publicly opened on
May 26,2011 with the following results:
2
TOTAL BID CORRECTEDCONTRACTORAMOUNTBIDAMOUNT
l.NEWest Construction Co.,Inc.$3,499,000
~Stanek Constructors,Inc.$3,710,000'-...
3.Archer Western Contractors,Ltd.$3,949,000
4.r1etro Builders &Engineers Group,Ltd.$4,498,890 $4,497,680
5.Spiess Construction Co.,Inc.$4,624,500
The evaluation process included reviewing all bids submitted for
conformance to the contract documents.The lowest bidder,NEWest,
submitted a responsible bid and holds a Class A Contractor's license
which expires on November 30,2012.Staff checked the references
provided with the bid and found that NEWest is a highly rated
company,as is their assigned project manager.In addition,staff
has worked with NEWest on two past projects,the Calavo Lift Station
Project (S2015)and the Disinfection Facility at the 450-1 Reservoir
(R2092)and had a good experience working with NEWest and the
proposed staff on both of these projects.
District staff received a bid protest from the second low bidder,
Stanek Constructors (Exhibit B)claiming that NEWest's bid was
unresponsive.Their bid protest claimed that NEWest did not meet the
specific qualification requirements for the installation of the pre-
fabricated metal buildings,that they did not list a subcontractor
for this work and that they do not meet the specified qualification
requirements for this installation.The protest also claims that
NEWest has not completed five projects of similar size,that they did
not provide a proper certification of intent for the electrical
instrumentation supplier and that they did not provide clear and up
to date project and project manager references as required by the
contract documents.NEWest submitted a letter responding to the
Stanek's claims,the letter is provided as Exhibit C.District staff
and general counsel analyzed the protest along with Stanek's bid
package and NEWest's response letter and determined that the protest
is not valid.The District's response to the bid protest is provided
as Exhibit D.
Staff has verified that the bid bond provided by Arch Insurance
Company is valid.Once NEWest signs the contract,they will furnish
the performance bond.Staff will verify the performance bond before
the District executes the contract.
The budget for this project is $4,700,000 for Fiscal Year 2012.This
budget was refined and tightened during the budget process in an
3
effort to be as efficient as possible in the overall elP budget.At
the time it was felt that the construction bids for the project would
come in around $3.2 to $3.3 million,based on recent project bid
openings and the continued competitive bidding climate.However,the
actual bid numbers ranged from $3.5 to $4.6 million.An additional
impact on the budget has been the work done by the Operations staff
on small projects at the facility related to the upgrade.The costs
of most of these projects were included in the overall project budget
estimate.However,during the constructability review by Valley eM
in late March,an additional project was identified that had not been
anticipated and it was initiated by Operations in May 2011.This
project is the construction of a bypass line for the aeration basin
effluent which can be utilized during process start-up to avoid any
effluent discharge violations.This project is estimated to cost
$40,000 to $50,000.
The project is scheduled to begin in August 2011 and be completed in
Fiscal Year 2013.Based on the budget forecast (Attachment B)the
current budget will need to be increased by $250,000 to cover all
projected costs for the project.
FISCAL IMPACT:
The total budget for elP R2096,as approved in the FY 2012 budget,is
$4,700,000.Total expenditures,plus out.standing corrunitments and
forecast,including this contract,is $4,950,000.See Attachment B
for budget detail.
Based on a review of the financial budgets,the Project Manager has
determined that with a budget increase of $250,000,the budget will
be sufficient to support the Project.
Finance has determined that 100%of the funding is available from the
Replacement Fund for elP R2096.
STRATEGIC GOAL:
This Project supports the District's Mission statement,"To provide
the best quality of water and wastewater service to the customers of
the Otay Water District in a professional,effective,and efficient
manner."as well as the General t1anager's vision,"...prepared for the
future..."by guaranteeing the District will always be able to meet
future water supply obligations and plan,design,and construct new
facilities.
LEGAL IMPACT:
None.
4
Gene"ral Manager
p,\-,,'O?KING\CIP ",,209G R',;"C'r,'RF UP9'·"illk P oject\Sta.:f Reports\BD 07 L\6-11,Sc.a.ff Re;::·Ol'C,R'""C;'J2F U;<jrild0,'LC3---'i.=C}".n::cvisc'i G50320l1.doc
LCB/RR/RP:jf
Attachments:Attachment A -Committee Action
Attachment B -Budget Detail
Exhibit A Location Map
Exhibit B -Bid Protest from Stanek Constructors
Exhibit C -NEWest Response to Bid Protest
Exhibit D -District Response to Bid Protest
Exhibit E Second letter from Stanek Constructors on
Bid Protest
Exhibit F -Second letter from District on Response to
Bid Protest by Stanek Constructors
5
R2096~OOl103
ATTACHMENT A
Award a Construction Contract to NEWest Construction,Inc.
for the Ralph W.Chapman Water Reclamation Facility Upgrade
Project and Increase the Fiscal Year 2012 Budget by
$250 000 for CIP R2096
COMMITTEE ACTION:
The Engineering,Operations,and Water Resources and the Finance,
Administration and Communications Committees reviewed this item at a
meeting held on June 13,2011 and June 29,2011,respectively,and
the following comments were made:
•Staff requested that the Board award a construction contract to
NE1j\jest Construction Inc.(NEWest)for the Ralph \~.Chapman Water
Reclamation Facility (RWCWRF)Upgrade Project in an amount nor~
to-exceed $3,499,000 and approve an increase to the Fiscal Year
(FY)2012 Budget for CIP R2096 from $4,700,000 to $4,950,000.
•Staff indicated that the Engineering,Operations,and Water
Resources Committee reviewed this item at its June 13,2011
meeting and recommended that the Finance,Administration and
Communications Committee also review the item because of the
change to the scope of the budget for this project.
•Staff stated that the primary reason for the RWCWRF Upgrade
Project is that the facility is not meeting the Regional Water
Quality Control Board permit limits for Total Nitrogen and
indicated that this is a requirement of the new (2007)state
discharge permit for the treatment facility.
•Staff stated that the RWCWRF Upgrade ProJect was designed by
MWH and consists of several components:
o Modification of the facility's treatment process
o Upgrading the blowers and aeration piping
o Enhancing the level of automation at the facility
o Replacing the damaged filter backwash storage reservoir
floating cover
•Staff discussed the solicitation and selection process for the
construction of the project,which the results are listed on
page 3 of the staff report.Staff indicated that NEWest was the
lowest responsive bidder and that the company was highly rated
by the references provided to the District.
•Staff indicated that the District received a bid protest from
the second lowest bidder,Stanek Constructors,Inc.claiming
that NEWest's bid was unresponsive.District staff and Legal
Counsel reviewed the protest and concluded that the protest was
inconsequential.
•Staff discussed the request to increase the FY 2012 budget by
$250,000 for the CIP R2096 Project that would result in a total
budget of $4,950,000 for ClP R2096,if approved by the Board.
Staff indicated that there was an increase in the Upgrade
Project's bid numbers and unforeseen projects related to the
upgrade that were not calculated into the FY 2012 budget.In
addition,another unanticipated project was recently identified
by staff and that involves the repair of a crack in the
facility's primary sedimentation basin.Staff stated that the
$250,000 budget increase for the eIP R2096 Project would cover
all projected costs (See Attachment B).
•The Committee indicated that staff had previously considered
closing the RWCWRF plant and inquired about the benefits of
staff's decision to keep it active and move forward with the
investment of $4,950,000 into the facility.Staff stated that
in coordination with the District's Wastewater Management Plan
(IvWMP),the District plans to continue its use of the RWCWRF
plant as an important resource for providing wastewater
services and recyeled water supply opportunities and that the
facility should remain active and be upgraded for the following
benefits:
o Facility's total basin flow is 900,000-1.2M GPO
o In conjunction with METRO,the facility can meet the sewer
processing requirements to serve its customers and process
sewer at a lower cost once the facility has been upgraded
o Allows the District to handle its own sludge in the
future,if financially feasible
•Staff believes that the $4,950,000 investment into the RWCWRF
Upgrade Project is justifiable because the facility is
currently competitive against METRO and once it is upgraded,
the eost to operate the facility will decrease and save the
District a significant amount of money.It was indicated that
7
the most significant upgrade to the Facility would be the
energy efficient blowers that will reduce the cost of energy
for the District.In addition,since it was mandatory that the
facility be upgraded to comply with the new State la1,),staff
made sure that its enhancement would not affect the District's
goal to expand the capacity of the facility in the future.
•In response to a question from the Committee,staff stated that
they believe the RWCWRF Upgrade Project was the only project
that had its projected costs under-estimated during the FY 2012
budget process.It was noted that staff is requesting an
increase of $250,000 to the CIP R2096 Project,not an increase
to the District's overall CIP Budget,and that funds are
available to cover the requested increase.
•Subsequent to the Engineering,Operations and Water Resources
Committee meeting held on June 13,2011,Stanek Constructors,
Inc.submitted a second protest letter dated June 15,2011 (See
Exhibit E).District staff and District counsel reviewed and
responded on June 27,2011 concluding that the protest was
inconsequential (See Exhibit F).
Following the discussion,the Committees supported staffs'
recommendation and presentation to the full board as an action item.
8
OlayWater District
RWCWRF -Upgrades and Modifications
ATTACHMENT B
Date Updated:May 31,2011
Committed Expenditures Outstanding ProjectedFinal Vendor/CommentsBudgetCommitment&Cost
4,700,000
Planning
_~~~_l__~~!?p_rojects ------------
Labor 88,238 88,238 I 88,238------------603 -------------603 603 i GARCIACALDERON &RUIZ LlP
---------
f___g_~_~_~ultant Contracts ........-12;775 12,775 i 12,775 MWH CONSTRUCTORSINC
325,846 325,846
----.,,--325,846 MWH AMERICAS INC--------678 678 678 US BANK CORPORATE PAYMENT
I____~_~rvice Contracts 250 -----------250 250 UNION TRIBUNE PUBLISHING CO..1---68 ..68 68 f SAN DIEGO DAILY TRANSCRIPT
10,860 10,860 I 10,860 E S BABCOCK &SONS INC
--------I
Total Planning 439,318 439,318 439,318
Design +-----............._..
Labor ---10j-,-;2-61
1---103,261 103,261
ConSUltantContracts 3,500 3,500 3,500 r:,lWH---CO~j"S-TRUCTORSINC
245,661 186,184 59,477 245,661 MWH AMERICAS INC
580 580 I 580 VALLEY CONSTR.MANAGEMENT--------------8,470 - ------
8,470 8,470 ....................MTGL INC-499 499 499 SCHIFF ASSOCIATES---------3,978 3,978 3,978 WRA &ASSOCIATES INC
Ser.oice Contracts 2,400 2,400 2,400 PHOTO GEODETIC CORP.
...f--------3.~~:227 227 SAN DIEGO DAILY TRANSCRIPT
3,229 3.229 ......MAYER REPROGRAPHICSINC
Total Design 371,804 305,121 66,684 371,804
Construction I----151.000 I 80,001 15~~~t -Labor 70,999
5,557 i -------~~ts and ~_~_<J_~_~_s_5,557 EQUIPCOSALES &SERVICE
Consultant Contracts 4,060 i 4,060 4.060 .VALLEY CONSTR.MANAGEMENT---------1--MWH AMERICAS:p-i=D;;iHACC;------
Ser.oice Contracts 13,039 13,039 13,039 SOUTHERN CAL TELECOM
4,272
-------4,272 --..4,272 BARRETT ENGIN_~~~_~.~,,~_~_~!:,'?_
3,333 3,333 3,333 GRAINGER INC
Infrastructure._~_I:i.~_ip':__~__~_atls,434 434 434 EQUIPCOSALES &SERVICE--------,,-,,-.-.--.-REXEL,CABLESPLUS,
7,907 7,907 7,907 COMPUTER AIDED SOLUTJONS
2,129 2,129 2,129 FERGUSON WATERWORKS #1083
21,480 -~~:~-~~--f----~~-------_....--'"-"'~-----..-------
21,480 D & H WATERSYSTEMS INC
Inventory 2,468 2,468 MISCELLANEOUS ITEMS
Construction Mgt.Contract 380,000 380,000 380,000
i 3A99.000T--
..__._----....
Construction Contract 3,499,000 3,499,000
1%Contingency 34,990 I 34.990 I 34,990
Total Construction 4,129,669 125,944 4,003,725 4,129,668
Grand Total 4,940,791 870,382 4,070,408 4,940,791
~,
fr(OT TO SCALE
/RWCWRF SITE
~
ELCAJON ~~
VICINITY MAP
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)
1
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PROJECT
SITE
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~eg:
"i~~eil.i.:
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~~."~~~
m .....----""T'"------------------------Ig
~OCOSH<O OT AY WATER DISTRICT~~.RWCWRF UPGRADE PROJECT
/~;,•$7 l 11901 SINGER LANE,SPRING VALLEY,CAif:R Ols't~
CIP R2096o:,--.......~___=__=___-----------~
EXHIBIT A
Quality Assurance Approval Sheet
Subject:Award a Construction Contract to NEWest
Construction,Inc.for the Ralph W.Chapman
Water Reclamation Facility Upgrade Project and
Increase the Fiscal Year 2012 Budget by
$250,000 for CIP R2096
Project No.R2096-001103
Document Description:Staff Report for the July 6,2011 Board Meeting
Author:
QA Reviewer:
Manager:
Signature
Lisa Coburn-Boyd
Printed Name
Bob Kennedy
Printed Name
Ron Ripperger
Printed Name
Date
Date
The above signatures attest that the attached document has been reviewed and to the best of their ability the
signers verify that it meets the District quality standard by clearly and concisely conveying the intended
information;being grammatically correct and free of formatting and typographical errors;accurately presenting
calculated values and numerical references;and being internally consistent,legible and uniform in its
presentation style.
ROElEr~T J MAHI<$APe ,.
DAVIOE (;OLIA
p r{A~1001.PH FINCH JR
JASON i,THOf,NTQN
JEFFRE;Y 8 BAlr,o
CHAD T WISHCHUK
LOUIS J BLUM
DAVID S DEMIAN
STfOPHEN J SCHULTZ
IAARK T SENNETT>
DAVID W SMilEY
BERNARO F KING III
NOWELL A LANTZ
JUSTIN M STOGER
ALLISON N COOPER
+OF COUNSEL via MERRILL
SCHULTZ &.[JENNETT LTD
EXHIBIT B
MARKS,GOLIA &FINCH,LLP
ATTORNEYS AT LAW
8620 SPECTRUM CENTER BOULEVARD -SUITE gOO
SAN DIEGO.CALIFORNIA 92123·1489
TELEPHONE (858)737-3100
FACSIMILE (858)737·3101
INTERNET www,mgfllp com
E-MAIL jthornton@mgfllp com
June 6,2011
ANDREA L.PETR,\Y
JO~j F GAIJ'fHIER,APC "
DANIELLE C,HUMPHRIF.S
CHRISTOPHER R SlllARr
DUSTIN I~JONF.S
LAURA B MACNEEL
f,ODRIGO F MOREfRA
AJAY C SHAH
DANIEL P SCHOLZ
ELiSHA A,HARP
HYAN P KENNEDY
ADAM C WITT
BRETT T WALKER
M KATY ROSS
ROSS M MATTESON
'"OF COUNSEL
OUR FILE NUMBER
1250.00 I
VIA ELECTRONIC l}fAIL AND
NORCO OVERNITE
Ms.Lisa Coburn-Boyd
Project Manager
Otay Water District
2554 Sweetwatcr Springs Road
Spring Valley,California 91976
Rc:AgencY:
Project:
Bid Date.
Protestor:
Otav Water District
Ralph W Chapman Water Reclamation FacUity Upgrade
IvJay 26,20ii
Stanek Constructors.inc.
Dear Ms.Coburn-Boyd:
We represent Stanek Constructors,Inc.CStanek"),in connection with its protest
against award of a contract for the referenced project to NEWest Construction Co.,Inc.
("NEWest").The primary basis ofStanek's protest is NEWest's failure to list a
subcontractor for the pre-engincered metal building work.The pre-engineered building
work on the project exceeds the one-halfofone percent subcontractor listing threshold.
Since NEWest did not list a subcontractor,it must self-perfonn this work.However,as
set forth below,NEWest does not have the specified qualifications to self-perfonn the
pre-cngineering metal building work.Thus,NEWest cannot perform this work in
compliance with the specifications and its bid is non-responsive.In addition,NEWest
does not meet the prior similar project experience requirement and its bid is replete with
other irregularities.For all these reasons,NEWest's bid is non-responsive and must be
rejected.
I.NEWest's Bid Is Non-Responsive And Must Be Rejected
Because It Cannot Meet The Specific Qualification Requirements
For Installation Of The Pre-Fabricated Metal Buildings
It is a basic rule of competitive bidding that a bid must comply with the
requirements ofthe bid solicitation.(Valley Crest Landscape,inc.v.City ofDavis
(1996)41 Cal.App.4th 1432,1440;Konica Business Machines USA,Inc.v.The
Regents of/he University ofCalijornia (1988)206 Cal.App.3d 449,456-457.)A bid is
Ms.Lisa Coburn-Boyd
June 6.20 II
Page 2 of 5
responsive if it promises to do what the bidding instructions require.(MCM
Construction,Inc.v.City and County ofSan Francisco (1998)66 Cal.App.4th 359,368.)
Whether a bid is responsive can be determined from the face of the bid.(ld)Ifa bid
does not comply with all the requirements ofthe bid solicitation,it is not a responsive bid
and cannot be accepted.(Valley Crest Landscape,Inc.v.City ofDavis,supra,41
CaLApp.4th at p.1440;Konica Business idachines USA,Inc v.The Regents ofthe
University ofCalijiJrnia,supra,206 CaLApp.3d at p.457.)
A.NEWest Had To List A Subcontractor For The
Pre-Fabricated Metal Building Work Because The
Value GfThe Work Exceeds Its Subcontractor Listing Threshold
Pursuant to the bid documents and Public Contract Code section 4104,NEWest
waS required to list in its bid any subcontractors performing in excess of one-halfofone
pcrcent of NEWest's bid.Based on NEWest's $3,499,000.00 bid,its subcontractor
listing threshold is $17,495.00.NEWest did not list a subcontractor for the pre-
engineered metal building work.Stanek received bids 01'$21,877.00 and $28,500.00 for
this work.Thus,the value ofthe pre-fabricated metal building work on the project
clearly exceeds $17,495.00.Consequently,NEWest would have had to list a
subcontractor to perform the metal building work ifit was going to subcontract that work.
Since NEWest did not list a subcontractor for this work,it cannot subcontract the work
and,by default,must selt~perfonn the work.
B.NEWest Cannot Meet The Specified Qualification Requirements
For Installation GfThe Pre-Fabricated Metal Buildings
The pre-engineered metal building specifications for the project,section 13120,
contain specitlc requirements as to the qualifications ofthe contractor erecting the pre-
tabricated metal buildings.Specification section 13120,Part 3.1.A.l,attached at Tab 1,
provides:
Eredor's Qualifications:The erector ofthe prefabricated metal building
shall be licensed by the metal building manufacturer and shall have not
less than 5 years successful experience in the erection of prefabricated
buildings similar to that required for this project.
Since NEWest is required to selt:pertorm the pre-fabricated metal building work,
NEWest must meet the two erector's qualification requirements ofthe bid solicitation in
order tor its bid to be responsive.First,NEWest is required to be licensed by the metal
building manufacturer to install the metal bllildings on the project.Stanek confirmed
with the two specitied manufacturers,Star and Butler,that NEWest is not licensed to
install their metal buildings,and its bid is non-responsive for this reason alone.However,
NEWest's bid is also non-responsive because it does not have the required five years
experience erecting pre-fabricated buildings similar to the ones being installed on this
Ms.Lisa Coburn-Boyd
June 6,2011
Page 301'5
project.None of the past completed projects NEWest listed in its bid indicate that
NEWest installed a single pre-fabricated metal building,let alone ones similar to the
buildings to be installed on this project.Because NEWest must self-perform the pre-
rabricated metal building work,NEWest's bid is simply not responsive and should be
rejected because it cannot satisfy the erector's qualification requirements.
2.NEWest Has Not Completed Five Projects Of
Similar Size As Required Bv The Bid Solicitation
The bid documents required bidders to list a minimum of flve references of
completed projects in the past five years of similar type,size,duration and value as the
referenced project.Ofthe 19 projects NEWest listed (Tab 2),the largest project NEWest
completed was for a $1,446,000.00 pipeline project.The only other project NEWest
performed in excess 01'$1,000,000.00 was a pump station project.The rest of the
projects NEWest lists were for significantly under $1,000,000.00.Based on NEWest's
$3,449,000.00 bid,this project is almost two-and-a-halftimes the value ofany listed
project NEWest has completed.Moreover,NEWest's listed projects are not even water
treatment plant projects.Consequently,NEWest appears to not have performed a single
project ofsimilar size and nature as this project in the past flve years.On the other hand,
Stanek routinely performs projects in excess ofthe value of this project and has a proven
track record of successfully completing water treatment plant projects in excess of
$12,000,000.00,Given NEWest's completed projects history,it did identify the required
five references ofsimilar projects,its bid is non-responsive and should be rejected.
3.NEWest's Bid Contains A Number Of Deviations,One Of Which Is
Material And Cannot Be Waived.Rendering Its Bid Non-Responsive
A.NEWest's Failure To Provide A Certification
Of Intent From Its Electrical Instrumentation Supplier
Renders lts Bid Non-Responsive,And
Is Also A Material Deviation Which Cannot Be Waived
NEWest failed to submit a certification ofintent from the electrical
instrumentation supplier per speciflcation section 17100,paragraph 1.1.0 (Tab 3.)This
specifleation section required bidders to submit a eertifleation from their instrumentation
supplier that the supplier agreed to assume and execute full responsibility to perform
certain tasks for the bidder,and that its quotation to the bidder includes complete
compliance with the requirements ofthe contract documents.Consequently,NEWest's
bid does not comply with the bid solicitation and renders its bid non-responsive.
In addition,NEWest's failure to submit this certifleation gave it an unfair
competitive advantage over other bidders,like Stanek,who complied with the bid
solicitation and submitted its instrumentation supplier's certiflcation.Since NEWest did
not have to take the time to obtain the supplier ccrtiflcation,it could have had additional
time to adjust its bid as the bid deadline approached.It is ofno consequence if NEWest
Ms.Lisa Coburn-Boyd
June 6,2011
Page4of5
did not actually gain additional time by not having to comply with this requirement;it is
the mere 9Pportunity of an advantage not afforded to other bidders that makes NEWest's
EJilure to comply with the bid solicitation a material deviation which the District cannot
waive.(See Ghilolli Construction Company v.City olRichmond (1996)45 Cal.AppAth
897,906 [a deviation which gives bidders an unfair competitive advantage in the bidding
process is material and cannot be waivedl;MCv!Construction,Inc.v.City &County uf
Sun Francisco (1998)66 Cal.AppAlh 359,375 [mistake in submitting bid which makes
the bid materially different allowing contractor to withdraw its bid without forfeiting its
bid bond is material deviation that cannot be waived].)Consequently,NEWest's bid is
non-responsive and must be rejected.
B.Additional Deviations In NEWest's Bid Render It Non-Responsive
In addition to this material deviation in NEWest's bid,there are two other
deviations in NEWest's bid that render the bid non-responsive because it 1:,ils to comply
with the bid solicitation.First,paragraph 5 of the Instructions to Bidders,states:
[Bidders]shall provide clear and up to date project references to
facilitate Owner's bid evaluation process.ln addition,[bidders]
shall provide current project refercnces for the Project Manager
to be assigned to the subject work.This information shall be
included with the [bidder'sl Bid proposal in Form F of the
Contract Documents.
(Tab 4.)NEWest did not list a project manager on page 450-2 of its Bid Form F and did
not provide any project references for the project manager.(Tab 2.)Consequently,its
bid is non-responsive.Finally,NEWest was required to stamp page 400-9 ofits Bid
Form A with a corporate seal,but failed to do so,also rendering its bid non-responsive.
The District is not required to waive these two deviations and should tlnd
NEWest's bid non-responsive.(See MCM Construction,Inc.v.City &County a/San
Francisco,supra,66 Cal.AppAth at p.373 [a public entity is entitled to require strict
conformance to its bid solicitation and is not required to waive a deviation that can be
waived];Konica Business Machines USA.,Inc.v.The Regents ofthe University of
California (1988)206 Cal.App.3d 449,454 [public entity is not required to waive
deviations in bids not specifically conforming to the bid solicitation].)
4.Conclusion
Since NEWest Caliliot self-perform the pre-fabricated metal building work,and
contains a material deviation which the District cannot waive,along with other
deviations,its bid is non-responsive and must be rejected.Please contirm the District
will recommend NEWest's non-responsive bid will be rejected.Since Stanek is the
Ms.Lisa Coburn-Boyd
June 6,2011
Page 5 of 5
second low bidder,the District should award the contract tor the project to Stanek,given
its responsive bid and successful track record in completing this type and size value of
project.
VerY"lruly yours,
!/;L:f'X,(f:-.c:i-UL
/,'/'-I}H-'7 -
Jason R.Thornton,of
'MARKS,GOllA &FINCH,LLP
Enclosures
JRTslb/3 I LO 187
cc:Stanek Constructors,Inc.
Attn:Mr.George Foote (via e-mail only)
TAB "1"
2.2 ROOFING
A.Roofing Panels
1 Roof Panels,Description
a I~ibbed F(oof Panels:Manufacturer's standard G·90 rJdlvanized coating with
manufacturer's standard white polyester "nish
b.The rool shall be "MR-24"roof system as furnished by "Butler Mfr.Co.",or
equal.
2.Fasteners
a.Roof Panel Sealant:Approved type,non·shr'inking,non·drying butyl·based
sealant,specifically formulated for roof application at temperatures from 20
degrees F to 120 degrees F.
3.Fabricated Sheet Metal Work
a.The roof penetrations (exhaust fans,skylights,hatches,etc.)sheet metal work
items shall be provided and shall be coordinated with the roofing system.The
design and details shall conform to Section 07600 -Flashing and Sheet Metal.
2.3 WIND AND SEISMIC BRACING
A Cross braces or knee braces shall be used for lateral wind and seismic bracing and shall
be located as determined by manufacturer on the final shop drawings.
8.Cross braces or knee Brace:Provide complete with necessary connection hardware.
Structural steel angle shall be used as knee braces.
2.4 ACCEPTABLE MANUFACTURERS
A.Subject to compliance with specified requirements,manufacturers offering pre·
engineered metal building systems which may be incorporated in the WORK,include,
but are not limited to,the following:
1.Butler Manufacturing Company;
2.Star Building Systems.
PART 3 --EXECUTION
3.1 ERECTION
A.General
1.Erector's Qualifications:The erector of the prefabricated metal building shall be
licensed by the metal building manufacturer and shall have not less than 5 years
successful experience in the erection of prefabricated buildings similar to that
required for this project.
MWH-02252011 PRE-ENGINEERED METAL BUILDINGS
CIPt!R2096 -RALPH W.CHAPMAN WRF UPGRADE PROJECT PAGE 13120-7
TAB "2"
SECTION 00450
LIST Of'REFeR£:NCeS
(FORM F)
A minimum of five (5)project references are required for Ihe Con/ractor and a minimum of three
(3)projeel references are required for Ihe Project Menager to be assigned 10 Ihe subject work.
The referenced proJeeis mus/have been compleled wilhln Ihe past (ive (5)years and be similar
In scope Including type,size,duration,value,e(c.10 Ihe aforementioned pro/act.Bidder's
failure 10 provide current reler~nce con/8cl Informollon could Impaot District's ability 10 check
referances.Lack of valid relerences could delay award of a conlracl to Bidder and Jeopardize
award.
CONTRACTOR
Please see attachedProjeelTille:year Completed:_
Type or Project Contract Amount $._
Company Name;_~~_
Addross:_
Centact Porson:Tei;_
Project Til/s:year Compieled:_
_____________Conlract Amount:$_Type Of Project
Company Name;_
Address:_
Conl'lot Person:Tel;_
Pmj90t Tille:Year Completed:_
Type of ProJect Conlracl Amount:$_
Company Name:_
Address:_
Contect Person:Tel:_
MWH -02252011
CIPfI R2096 •RALPH W,CHAPMAN WRF UPGRADE PROJECT
REFERENCES·FORM F
00450·1
PROJECT MANAGER
Project Tille:Please see attached Year Completed:_
Type of Pro)ecl Conlract Amount:$_
company Name:_
Adomss:
Contacl Person:Tol:_
ProJeot Tille:Yoar Compleled:_
Type of ProJect __________Confract Amount:$-_
Company Name:_
Addrass:-'-_
contacfPerson:Tol:_
Project Title:Year Completed:_
Type 01 Project Contract Amounl:$._
Company Name:_
Address:_
contact Person:Tel:_
BIDDER:NEWest Construction ~S',"""~R;(}~L~~J:J
Dale:5/26/11 _[~_-
'END OF SECTION'
MINH -02252011 REFERENCES·FORM F
CIP#R2096 -RALPH IN.CHAPMAN INRF UPGRADE PROJECT 00450-3
NEWest CONSTRUCTION -PAST PROJECTS
NAME OF AGENCY
AGENCY ADDRESS
City of Calexico
60B Heber Ave.,Calexico,CA 92231
CONTRACT NO.
0505
CONTACT NAME Luis Estrada
CONTRACT AMOUNT 5805,160.00
CONTACT PHONE
COMPLETION DATE
76Q-768-2180
'11"13106
PROJECT NAME
DESCRIPTION OF WORK
VVVVTP UV Disinfection and Bar Screen
!;lsta!latJon of nev,UV station.Includes modincation to existing concrete channel with
new S8 slide gates and concrete coating.Install of new mechanical bar screen in
existing headworks.Electrical system
NAME OF AGENCY
AGENCY ADDRESS
Rancho California Water District
42135 Winchester Road,Post Office Box 9017,Temecula.
CA 92589-9017
CONTRACT NO.
0506
CONTACT NAME Craig Mapes
CONTRACT AMOUNT 8179,765.00
CONTACT PHONE
COMPLETION DATE
951-296-6900
3/10106
P,qOJECT NAME
DESCRIPTION OF WORK
Mainline Valve Replacements Various Locations
RemOVing,disposing and replacing four (4)8-inch diameter piug valves;one (i)12-
inch diameter plug valve;two (2)resilent seat gate valves;one (1)16-inch butterfly
valve;one (1)24-inch diameter butterfly valve;one (1)2Q-lnch diameter butterfly
valve.
NAME OF AGENCY
AGENCY ADDRESS
University of California,San Diego
FncilitiM De:'lign &.Cortztn;c..'"ion,10280 N.Tarr~y PinB$Rd_,Suite 470,San
Diego,CA 92037-0916
CONTRACT NO.
0608
Ms.Anka Fabian,P,E.
CONTRACT AMOUNT $1,446,000.00
CONTACT PHONE
COMPLETION DATE
858-534-3813
511/07
PROJECT NAME
DESCRIPTION OF WORK
Seawater Return Pipelines Bid Package 1 -Micro-Tunneling
Insta'Iation of 3,100 LF oI8-inch,600 LF ol6-inch,170 Ifof 12-loch and 3,000 If of 3-
inch using HOD Trenchiess Pipeline Method.Pipe uwd was Fusible PVC and
HOPE.Prcject also inciuded manholes instailed to depths of25ft,grading,asphalt
and concrete paving.
NAME OF AGENCY
AGENCY ADDRESS
Grossmont-Cuyamaca Community College District
8800 Grossman!College Drive,EI Cajon,CA 92020-1799
CONTRACT NO.
0611
CONTACT NAME Ken Emmons
CONTRACT AMOUNT $139,775.00
CONTACT PHONE
COMPLETION DATE
619-644-7085
8/18/06
PROJECT NAME
DESCRIPTION OF WORK
Sewer Infrastructure Upgrade
Install 300ft of new sewer Hne to connect new building to existing sewer system
NEWest CONSTRUCTION -PAST PROJECTS
Furnish and II1$ta1l140 feet of 8"HOPE via Horizontal Direotion Drililng,Instalilwo
manholes to connect neW HOPE line to existing sewer system.Demo eXis~ng below
grade sewer lift station complete,
1960 La Cosata Ave.,Carlsbad,CA 92009
comRACTNO.
0613
760-753-0155 x3007
2/16/07
CONTACT PHONE
COMPLETION DATE
Meadows No.'1 Pump Station Demolition
Leucadia Wastewater District
$163,848.00
Robin Morishita
NAME OF AGENCY
AGENCY ADDRESS
CONTACT NAME
CONTRACTAMOUNT
PROJECT NAME
DESCRIPTION OF WORK
NAME OF AGENCY
AGENCYADDRESS
Ranoho California Water Distnet
42135 Winchester Road,Post Office Box 9017,Temecula,
CA 92589-9017
CONTRACT NO.
0614
CONTACT NAME
CONTRACT AMOUNT
Craig Mapes
$261,590.00
CONTACT PHONE
COMPLETION DATE
951-296-6900
4/25107
PROJECT NAME
DESCRIPTION OF WORK
Mainline Valve Replacements Various Locations
Replace six exIsting valves,install nine new valves,and pipeline modifications.
NAME OF AGENCY
AGENCY ADDRESS
Cirl ofSan Clemente
100 Avenida Presidio,San Clemente,CA
CONTRACT NO.
0815
CONTACT NAME Gregory Diest
CONTRACT AMOUNT $394,275.00
CONTACT PHONE
COMPLETION DATE
949-361-<3154
10/31/07
PROJECT NAME
DESCRIPTION OF WORK
Columbo Pump Station Rehabilitation &San Gabriel Pump
Work Invoives upgrades at two existing pump slations and central contrOl room.
Provide new motor starters,remote terminal unit,automatic transfer switch and
power monItoring.New station instrumentation and cabling.Provide,configure and
test all software and systems including the local and central HMls.
NAME OF AGENCY
AGENCYADDRESS
Valley CenterWater District
29300 Valley Center Rd.,Valley Center,CA 92082
CONTRACT NO.
0616
CONTACT NAME Dennis Williams
CONTRACT AMOUNT $177,626.00
CONTACT PHONE
COMPLETION DATE
760-749-1600
6/15107
PROJECT NAME
DESCRIPTION OFlJI/ORK
Couser Way Pipeline
Installation of430 of 8-lnch ductile iron pipe,installalion of both CIvIL&c and
CMI&Epoxy coated 8-inch pipe with water services,Rrehydrants,airNac and paving.
NEWest CONSTRUCTION -PAST PROJECTS
NAME OF AGENCY
AGENCY ADDRESS
City of Oceanside
300 North Coast Hwy.,Oceanside,CA 92054-2885
CONTRACT NO.
0702
CONTACT NAME Ron Perdue
CONTRACTAMOUNT $368,380.00
CONTACT PHONE
COMPLETION DATE
760-435-5119
11-26-07
PROJECT NAME
DESCRIPTION OF WORK
Libby Lake Pump House and Drainage Project
Construction of new storm drain pump station complete with new emu bUilding,
pumps,motor canuel centers,underground piping and eleotrjcal work.Installation of
approx 120 LF of PVC Pipe.
NAME OF AGENCY
AGENCY ADDRESS
Eastem Municipal Water Dislrict
2270 Trumbie Road Perris,CA 92572
CONTRACT NO.
0708
CONTACT NAME Bruce Ross
CONTRACT AMOUNT $887,900.00
CONTACT PHONE
COMPLETION DATE
951-928-3777
5115108
PROJECT NAME
DESCRIPTION OF WORK
Warm Springs Lift Station Expansion
Installation cfnew pump,bypass piping,replacement of 18"and 24"Valves,replace
18"Check valves,New tOShiba vfd's and mcc modification.new metal pJateform.
painting
NAME OF AGENCY
AGENCY ADDRESS
Rancho California Water District
42135 Winchester Road,Post Office Box 9017,Temecula,
CA 92589-9017
CONTRACT NO.
0714
CONTACT NAME
CONTRACT AMOUNT
Ken Cope
$524,960.00
CONTACT PHONE
COMPLETION DATE
951-296-6900
8/1/08
PROJECT NAME
DESCRIPTION OF WORK
Chiorine Containment Systems
Construction of chJo(ire cOf1tainment and feed equipment,equipment pads,shade
structures,electrical work,site paving repair,pipeline installation and startup of
system.
NAME OF AGENCY
AGENCY ADDRESS
City of Coronado
1825 Starnd Way,Coronado,CA 92118-3005
CONTRACT NO.
0717
CONTACT NAME Eric P.Minieilli,P.E.
CONTRACT AMOUNT $397,874.00
CONTACT PHONE
COMPLETION DATE
';)~i••;,~'i.:_')J/:;.
619-522-2424
712107
PROJECT NAME
DESCRIPTION OF WORK
Coronado Cays Pump Station Rehab
Demolition and removal of the existing submersible pumps,piping,fittings,and
gUiderail system in the we;well install neW submersible pumps,piping,fittings,
repiace valves,install new wet well hatch,install new motor control center with pump
control panel and miscellaneous site improvements.
NEWest CONSTRUCTION -PAST PROJECTS
NAME OF AGENCY
AGENCY ADDRESS
O~ay Water District
2554 Sweetwater Springs Blvd.,Spring Valley,CA
CONTRACT NO.
0304
CONTRACT AMOUNT $267,900.00
CONTACT NAME Daniel Kay CONTACT PHONE
COMPLETION DATE
(619)670-2273
1/30/09
PROJECT NAME
DESCRIPTION OF WORK
Calavo Sewer Lift Sta,Replacement
Install new emgerency sewer lift slation complete with newwet well,pumps,pipe,
valves and etectrlcal controls.Demolished existing station.Install new access road,
fence and landscape.
NAME OF AGENCY
AGENCY ADDRESS
California Construction Authority
1776 Tribule Rd.,Suite 220
Sacramento,CA 95815
CONTRACT NO.
0823
CONTACT NAME Tom Onishi
CONTRACT AMOUNT $364,990.00
CONTACT PHONE
COMPLETION DATE
916-263-6100
3/31/09
PROJECT NAME
DESCRIPTION OF WORK
Sewer Force Main Replacement
Install 16"HOPE carrier pipe With 8"HOPE casing pipe via Horizontal Direction Diill
Method,install manholes,modify existing pump station and provide new telemetry
system at the Del Mar Fairgrounds.
NAME OF AGENCY
AGENCY ADDRESS
Western Municipal Water D'rslnet (Hillside Pump Stalion)
450 E.Alessandro Blvd.Riverside,CA 92517
CONTRACT NO.
0915
CONTACT NAME Keny Douglass
CONTRACT AMOUNT $207,383.00
CONTACT PHONE
COMPLETION DATE
951-789-5067
PROJECT NAME
DESCRIPTION OF WORK
Western Hillside pS Pump Replacement
Installalion of a 350hp verticallurblne pump to replace existing pump
NAME OF AGENCY
AGENCYADDRESS
Cily of Poway (Hi9hland Ranch Pump Sta.)
13325 Civic Cenler Drive,Poway,CA 92064
CONTRACT NO.
0916
CONTACT NAME Shad;Sayadi
CONTRACT AMOUNT $303,766.00
CONTACT PHONE
COMPLETION DATE
658-668-4621
3/30/10
PROJECT NAME
DESCRIPTION OF WORK
Highlands Ranch Lift Station Replacement
Replace existing pump station with new B-foot manhole for dual submersible pumps
(250 GPM),aiso InclUdes new gravity sewerwith manhole,pump ccntrol panel,
instrumentation and site paving.
NEWest CONSTRUCTION·PAST PROJECTS
NAME OF AGENCY
AGENCY ADDRESS
Clly ofPoway
13325 Civic Center Drive,Poway.CA 92064
CONTRACT NO.
1006
CONTACT NAME Leslie P2rada
CONTRACT AMOUNT $1,342,546.00
CONTACT PKONE
COMPLETION DATE
i858)668-4641
5/12J-l1
PROJECT NAME
DESCRIPTION OF WORK
High Valley Pumpstation
Inslall Three (3)250-HP booster pumps,provide now CMU pump staUon building,
instal)CML&C pipeline,electrical equipment,pressure system,generator,fence,
asphalt paving,and landscape.
CONTRACT AMOUNT $656,515
NAME OF AGENCY
AGENCY ADDRESS
City ofImperial Beach
825 Imperial Beach Blvd.
Imperial Beach,CA
CONTACT NAME Hank Levin CONTACT PHONE
COMPLETION DATE
CONTRACT NO.
1014
619-850-7938
3/28/11
PROJECT NAME
DESCRIPTION OF WORK
City of Imperial Beach
Replace manhole frame and covers,replace manhole shafts and install new
manholes,Instal!new manhole coatings,install new wet well lining,bypass of aetlve
sewer flows.
858-822-2453
4130111
NAME OF AGENCY
AGENCY ADDRESS
CONTACT NAME
CONTRACT AMOUNT
University of California,San Diego
FaciliUes Design &Construction,10280 N.Torrey Pines Rd.,
Su118470,San Diego,CA 92037-0916
Laura Moore CONTACT PHONE
$298,685 COMPLETION DATE
CONTRACT NO.
1017
PROJECT NAME
DESCRIPTION OF WORK
UCSD Birch Gulf Tank
TAB "3"
SECTION 17100 -PROCESS CONTROL AND INSTRUMENTATION SYSTEMS
PART 1 --GENERAL
1.1 THE REOUIREMENT
A The CONTRACTOR shall provide Process Control ancl Instrumentation Systems (PCIS)
complete and operable,in accordance with the Centract Documents.
B Tt,e requirements ef this Section apply to every component of trle PCIS unless indicated
otherwise.
C.Responsibilities
1.Ti,e CONTRACTOR,through the use of an Instrumentation Supplier and qualified
electrioal and meohanical installers,shall be responsible to the OWNER for Ihe
implementatien of the PCIS and the integration of rhe PCIS with other required
instrumentation and control devices.
2.Due to the complexities assooiated with the interfacing of numerous control system
devices,it is the inlenl of these specifioations Ihat the Instrumentalion Supplier be
responsible to the CONTRACTOR for Ihe integration of Ihe PCIS wilh existing
devices and devices provided uncler other sections with the objeotive of providing a
completely integrated conlrol system free of signal incompatibilities.
3.in general,there is no PLC programming that will be provided by the
Instrumentation Supplier.The owner will program the new PLC provicled under this
project and program/reprogram their existing PLCs and HMI to accommodate the
new work.The OWNER will atso participate in loop cheoking and commissioning of
the system.Exceptions to the programming and configuration requirements may be
called out specifically in the Division 17 Speoifioations or on Ihe Contract Drawings.
Where speciRoally called out.the instrumentation supplier shall provide
programming or configuration activities accordingly.
4.As a minimum,the Instrumentation Supplier shall perform the following WORK:
a.Implementation of the PC IS
1)prepare analog hardware submittals
2)design,develop,and eleotronically draft loop draWings and control panel
designs
3)prepare the test ptan,the training plan,and the spare parts submittals
4)procure hardware
5)fabricate panels (inclucling the new PLC-3A panel)
6)perform factory tests on panels
7)perform bench oalibration and verify calibration after installation
8)oversee and certify installation
MWf-!-06082009 PROCESS INSTRUMENTATION AND CONTROL SYSTEMS
CIP#R2096 -RALPH W.CHAPMAN WRF UPGRADE PROJECT PAGE 17100 -1
9)oversee,document,and certify loop testing
10)oversee,docurnent,and certify system commissioning
11)conduct tho performance test
12)prepare Technical fvlanuals
13)conduct trelining classes
14)propare record drawings
b.Integration of the PCIS with instrumentation and control devices provided under
othor sections;
1)Develop requisite loop drawings and record loop drawings associated
with equipment provided under other Divisions of these Specifications
and OWNER-furnished and existing equipment where identified in the
contract documents.
2)Resolve signal,power,or functional incompatibilities between the PCIS
and interfacing devices.
5 Any Instrumentation Supplier responsibilities in addition to the list above are at the
discretion of the CONTRACTOR ,md the Instrumentation Supplier.Additional
requirements in this Section and throughout Division 17 that are stated to be the
CO~ITRACTOR's responsibility may be performed by the Instrumentation Supplier if
the CONTRACTOR and Instrumentation Supplier so agree.
D.Certification of Intent
1.Each Bidder shall include with the Bid the following Certification from the selected
Instrumentation Supplier:
a.The Certification shall be typed on the Instrumentation Supplier rrrm letterhead.
b.It shall be signed by an authorized representative of the Instrumentation
Supplier's firm.
c.It shall include the following statements:
1)(Corporate name of Instrumentation Supplier)"hereby certifies intent to
assume and execute full responsibility to the CONTRACTOR to perform
all tasks defined under Section 17100 -Paragraph 1.1C3 in full
compliance with the requirements of the Contract Documents."
2)It is certified that the quotation to the CONTRACTOR includes full and
complete compliance with the requirements of the Contract Documents
without exception."
fvlWH-06082009 PROCESS INSTRUfvlENTATiON AND CONTROL SYSTEfvlS
CIP#R2096 -RALPH IN.CHAPMAN VlJRF UPGRADE PROJECT PAGE 17100 - 2
TAB "4"
SECTION 00100
INSTRUCTIONS TO BIDDERS
1.FORMAT
1.1 The conlract documents ars divided into parts,divisions,sections,articles,
paragraphs and drawings In keeping with accepted industry practice in order to
separate categories of subject malter for convenient reference thereto.There has
been no altempt to divide the Specifications,the Specification sections or the
drawings into work performed by the various building trades,work by separate
Contractors,or work required for separate facilities In the project.The contract
documents are complementary and what is called for by one shaii be as binding as if
cailed for by all.
1.2 Specifications are bound into these documents in the same order as they appear in
the Table of Contents pages.Specifications seclion names and the section page
numbers are shown at the bottom of each page.
2.LANGUAGE
Command type sentences (shall,will,must,etc.)are used in the contract
documents.These refer to and are direcled to the Contractor.
3 GENERAL DESCRIPTiON OF THE PROJECT
A general description of the work to be done is contained in Ihe Invitalion to Bid.
The scope is indicated on the accompanying draWings and specified in applicable
parts of these contract documents.
4.LICENSING REQUIREMENTS FOR CONTRACTORS
In accordance with the provisions of California law,the District has determined that,
at the time the contract Is awarded,the Contractor shall be properly licensed in
accordance with the laws of this State.Accordingiy,the Contraclor shall possess a
valid Class "An license at the lime Ihat the contract is awarded.Failure of the
Bidder to obtain proper and adequale licensing for an award of a contract shall
constitute a failure to execute Ihe contract and shall result in the forfeiture of the
security of the Bidder,
5.REFERENCES
The Contractor shaH provide clear and up to date project references to facililate
Owner's bid evaluation process.In addition,Contractor shall provide current
project references for the Project Manager to be assigned 10 the subjecl work.
This information shall be included wi1h the Contractor's Bid proposal in Form F of
the Contract Documents.
5 DOCUMENT INTERPRETATION AND ADDENDA
The contract documents governing the work proposed herein consist of the
drawings,all materia)bound herewith,and ail material specifJcally incorporaled
herein.These contract documents are intended to be mutually cooperative and to
provide all details reasonably required for the execution of the proposed work.Any
MWH -02252011
CIP#R2096 -RALPH W.CHAPMAN WRF UPGRADE PROJECT
INSTRUCTIONS TO BIDDERS
00100·1
\OVVjOoj-/O'l5 ovcrmteexprcss.com -MSIE 8.0 Page 1 of I
,,,i·
N'o;rcc
Bill To:95045 Date:6/6/2011
From:Sally BullerNorth
Marks,Golia &Finch,LLP
8620 Spectrum Center Boulevard
31e:900
San Diego,CA 92123
6192937000
Billing Reference:1250.001
INTERNAL NOTES:Bid Prolest letter
11"1111111111111"111111~1111111~1"111"lllllt~1111111111111111111111111111111111111185CHS·::JUti"l ~~I}.\':'1!)
Next Day Overnlte --P
Zone:810S
SPECIAL INSTRUCTIONS:Signature Required
To:Ms. Lisa Coburn-Boyd
Otay Water District Number of Pieces:1
2554 Sweetwater Springs Boulevard
Ste:
Rancho San Diego,CA 9197SrOVE RI\J ITI;]
6192937000 ~.----
Signature Required
Pleas~h',d hall ",nd place;lIn the poudl on your sl1ipmcrlt OI1:y one copy is required by Norco Overnite
WM/NING use the prlrlted i~bel for shipping Usinga plle,lacopy of tllis rab~ifor sJlipprngpurposes is fraudulent and CQuid result in adait;,:;nai
along with canceilaiiJrl of your NcrcQ Ovcrllite ac¢';)unl or O"'"njteShipOrJ'rne ',orofde,Shipments w,lr,'rlwal"G aCC~lmt,~r creG'it card
notbe delivered
https://www.overniteexpress,comJoverniteshiponline/direction/shipmentform.aspx 6/6/20 II
EXHIBIT C
c)NEWest
.~---'CONSmucnON COMPANY,tHe
Lic.ff847555
7847 Dnnbrook Road
Suite C
San Diego,CA 92126
Ph.858-5.17-0774
Fax 858-5.17-965.1
June 7,2011
Ms.Lisa Coburn-Boyd
Otay Water District
2554 Sweetwater Sptings Blvd
Spring Valley,CA 91978
Fax #619-670-8920
Re.:Bid for Ralph W.Chapman Water Reclamation
Facility Upgradc
Dear Ms.Coburn-Boyd,
As requested in yoU!'cmail dated June 7,201 I below is our response to the bid protest hom
Stanek Constructors,Inc.
I.Pre-Fabticated Metal Building -Attached is our quote tiom Blair Rasmussen Construction in
the amount of$17,100 for the construction of the pre-engineered metal building.This
amount is less than one-halfofone percent ofour bid.
2.Five Projects of Similar -This project has a large electrical scope of work,which we will be
se1f:perfonning.Ifyou review the attach listing of 19 past projects it includes several large
dollar value electrical projects that had no mechanical work associated with them (i.e.UCSD
Lyman Lane,Port ofSan Diego B St &Broadway.).Ifthcse types ofprojects are combined
with the multiple treatment plant/pump station work we have completed dollar valves easily
e.<ceed $3 million.Also the solicitation did not list the size and valve that would be used to
be considered similar.
3.Certification ofIntent -As the prime contractor who also self-perfonns electrical by
submission of the bid as NEWest Construction we take full responsibility for the entire
contract thus we are certifying intent to assume full responsibility under Section]7100.
4.Project Manager -As previously submitted Mark Jennette will be the project manager on tlels
project.In the attached list we have included which projects Mark has been the project
manager for NEWest Construction.We have also included Mark's resume,which shows that
he has over twenty years managing large public works projects.
Page 2
June 7,201]
Ms.Cobum-Boyd
We believed we have clarified the bid protest and have shown that NEWest ConstlUction's bid is
responsive.Ifthe District requires any additional information please feel free to contact me.
We would appreciate the District informing us when you intend to award us the project.
If you have any questions please feel free to contact me at 858-537-0774.
Sincerely,
Blair Rasmussen Construction Inc.
General Contractors
May 18,2011
NEWest Construction Company
7847 Dunbrook Rd.Ste C
San Diego,CA 92126
Attention:ML Mark Jennel1e
Re:Filtration Building for the Otay Water District,Bid date May 26,20 II
Dear Sir:
We are pleased to provide the following bid for yom review:
Provide all laborj rnateria]s~equipment)engineering and starnped drawings to construct 11
new canopy structure approx.41 'x 19'x II'tall as per plans and specifications dated
February 25,20II.Roofslope to be I:12.Concrete by others.Bid is valid for 30 days.
Bid is for building only as per above description.Permits,Inspector fees,MEP,embeds,
paint and non shrink grout by others.
BID TOTAL,
(Seventeen thousand,one hundred dollars)
$17,1 00.00
We hope the above proves to be acceptable.Thank you for the opportunity to bid.
1SLC!~v RIISVVLlA,s,.seVl,
Blair Rasmussen
Blair Rasmussen,Construction,Inc.
11305 Rancho Berllal'f]o Rd"Ste.101,San Diego,CA 92127 Lie.#670528
Email:Contact@BRCsal1diego.com Phone:858-613-9244 Fax:858-613-9139
NEWest CONSTRUCTION·PAST PROJECTS
(619)686-6524
6/16/06
NAME OF AGENCY
AGENCY ADDRESS
CONTACT NAME
CONTRACT AMOUNT
PROJECT NAME
PROJECT MANAGER
San Diego Unified Port District (Imperial Beach Fishing Pier)
3165 Pacific Highway.San Diego,CA 92101
Victor Banuelos CONTACT PHONE
$1,828,878.65 COMPLETiON DATE
Imperial Beach Fishing Pier Rehabilitation
Brian Jennette
CONTRACT NO
0504
DESCRIPTION OF WORK Utility Repairs -repair electricai system,relocate firewater backflow and associate
piping,replace light pole and fixtures.Preservation Measures·scaffold and contain
entire underside of pier for prepare and re-coat structural steel members.Replace
timber decking and warning signs.Timber Pile drivlng._Structural steel member
NAME OF AGENCY
AGENCY ADDRESS
City of Calexico
608 Heber Ave,Calexico,CA 92231
CONTRACT NO.
0505
CONTACT NAME Luis Estrada
CONTRACT AMOUNT $811,739
CONTACT PHONE
COMPLETION DATE
760-768-2180
1/13/06
PROJECT NAME
PROJECT MANAGER
DESCRIPTION OF WORK
WWTP UV Disinfection and Bar Screen
Brian Jennette
Installation ofnew UV station.Includes modification to existing cbncrete channel with
new SS slide gates and concrete coating.Install ofnew mechanical bar screen in
existing headworks.Electrical system
._--------,._-_._--,._----
NAME OF AGENCY
AGENCY ADDRESS
University of California,San Diego
Facilities Design &ConslrucHon,10280 N.Torrey Pines Rd.SUite 470,San
Diego,CA 92037-0916
COHTRACT NO.
0608
CONTACT NAME
CONTRACT AMOUNT
PROJECT NAME
PROJECT MANAGER
Ms.Anka Fabian,P.E CONTACT PHONE 858-534-3813
$2,402,037 COMPLETION DATE 5/1/07
Seawater Return Pipelines Bid Package 1 -Micro-Tunneling
Brian Jennette
DESCRIPTION OF WORK Installation of 3,'100 LF of 8-inch,600 LF of 6-lnch,170 If of 12-inch and 3,000 If of 3-
inch using HDD Trenchless Pipeline Method.Pipe used was Fusible PVC and
HOPE.Project also Included manholes installed to depths of 25ft,grading,asphalt
and concrete paving.
NAME OF AGENCY
AGENCY ADDRESS
City of Imperial
420 South Imperial Ave.,Imperial,CA 92251
CONTRACT NO,
0704
CONTACT NAME
CONTRACT AMOUNT
PROJECT NAME
PROJECT MANAGER
Jackie Loper CONTACT PHONE 760-355-1152
$1,797,510 COMPLETION DATEtO-24-07
Water Treatment Plant High Service Booster Station
Mark Jennette
DESCRIPTION OF WORK Install new high booster pump station with four (4)150 HP pumps,24·inch,16-inch,
&12-inch pipe,motor control center,VFD,site piping,new metal building,600 KW
emergency power generator and site work.New Chlorine System
NEWest CONSTRUCTION·PAST PROJECTS
NAME OF AGENCY
AGENCY ADDRESS
Eastern Municipal Water District
2270 Trumble Road Perris,CA 92572
CONTRACT NO.
0708
$983,529 COMPLETION DATE
Warm Springs Lift Station Expansion
Mark Jennette
CONTACT NAME
CONTRACT AMOUNT
PROJECT NAME
PROJECT MANAGER
Bruce Ross CONTACT PHONE 951-928-3777
5115108
DESCRIPTION OF WORK Installation of new pump,bypass piping,replacement of 18"and 24"Valves,replace
18"Check valves,New toshiba vfd's and mcc modification.new metal plateform.
painting
NAME OF AGENCY
AGENCY ADDRESS
University of California,San Diego
Facilities Design &Construction,10280 N.Torrey Pines Rd.,SUite 470,S<ln
Diego,CA 92037·0916
CONTRACT NO.
0711
CONTACT NAME
CONTRACT AMOUNT
PROJECT NAME
PROJECT MANAGER
Subhash Nangla CONTACT PHONE
$750,222 COMPLETION DATE
12KV Distribution System Lyman Lane
Mark Jennette
858-534-1169
5/1108
DESCRIPTION OFWORK Installation ofductbank system with manhoies:Installation of 15kV cable with
terminations and splices.Modifications to eXisting SWitchgear.Instail 580 LF of PVC
water line with new fire hydrant
NAME OF AGENCY
AGENCY ADDRESS
City of San Clemente
100 Avenlda Presidio,San Clemente,CA
CONTRACT NO.
0713
CONTACT NAME Gregory Diest
CONTRACT AMOUNT $502,120
CONTACT PHONE
COMPLETION DATE
949-361-6154
PROJECT NAME
PROJECT MANAGER
DESCRiPTION OF WORK
WRP Emergency Generator Modifications
Mark Jennette
INSTALLATION OF NEW ATS SWITCH WI 4000AMP BUSDUCT NEW 1600AMP
AND 4000AMP CIRCUIT BREAKERS,MODIFICATION TO EXISTING BUSDUCT
Modification to existing switchgear busbar.
NAME OF AGENCY
AGENCY ADDRESS
CONTACT NAME
CONTRACT AMOUNT
PROJECT NAME
PROJECT MANAGER
Rancho California Water District
42135 Winchester Road,Post Office Box 90·17,TemeCUla,
CA 92589-9017
Ken Cope CONTACT PHONE
$659,765 COMPLETION DATE
Chlorine Containment Systems
Mark Jennette
CONTRACT NO
0714
951-296-6900
811108
DESCRIPTION OF WORK Construction of chlorine containment and feed equipment,equipment pads,shade
structures,electrical work,site paving repair,pipeline installation and startup of
system.
NEWest CONSTRUCTION -PAST PROJECTS
NAME OF AGENCY
AGENCY ADDRESS
City of Escondido
201 N.Broadway,Escondido.CA 92025
CONTRACT NO
0805
CONTACT NAME Neil Greenwood
CONTRACT AMOUNT $1,001,580
CONTACT PHONE
COMPLETION DATE
760-839-4078
1126109
PROJECT NAME
PROJECT MANAGER
DESCRIPTION OF WORK
Aeration Panel Replacement
Brian Jennette
Remove and Replace 360 Parkson HiOx Mat Aeration Panels in five active aeration
basins.Work also includes the replacement of the HOPE air lines and the Versitlo
hi-lemp flex hose.
NAME OF AGENCY
AGENCY ADDRESS
Central Union High School District Office
351 East Ross Road,EI Centro,CA 92243
CONTRACT NO.
0806
$1,120,066 COMPLETION DATE 8/4/08
CUHS Extreme Hardship Electrical Infrastructure Upgrade
Mark Jennette
CONTACT NAME
CONTRACT AMOUNT
PROJECT NAME
PROJECT MANAGER
HMC Arch Kenton Hems CONTACT PHONE 760-768-5200
DESCRIPTION OF WORK Installation of ductbank system with conduit,manholes and wire.Installation of
electrical switchboards and transformers.Work performed on high school campus
NAME OF AGENCY
AGENCY ADDRESS
Pala Utility Department
36000 Pala Temecula Rd,Pala,CA 92059
CONTRACT NO.
0810
CONTACT NAME Gary Decker
CONTRACT AMOUNT $707,361
CONTACT PHONE
COMPLETION DATE
619-961-6135
5115109
PROJECT NAME
PROJECT MANAGER
DESCRIPTION OF WORK
Iron Manganese Filtration System
Brian Jennette
Install two (2)Iron and Manganese Fillration Systems complete with piping,
electrical,metal building,CMU Building,asphalt,fencing,electrical and controls.
NAME OF AGENCY
AGENCY ADDRESS
Helix Water District
7811 University Ave La Mesa,CA 91941
CONTRACT NO.
0509
CONTACT NAME
CONTRACT AMOUNT
PROJECT NAME
PROJECT MANAGER
Carlos Lugo
$1,120,000
Helix Water District
Mark Jennette
CONTACT PHONE
COMPLETION DATE
619-466-3234
DESCRIPTION OF WORK INSTALLATION OF 684'of 12",7672'of 8"PVC PIPE NEW WATER SERVICES,
NEW FIRE HYDRANTS.HIGH-LINE INSTALLATION,REMOVE AND REPLACE
ASPHALT
NEWest CONSTRUCTION -PAST PROJECTS
NAME OF AGENCY
AGENCY ADDRESS
CONTACT NAME
CONTRACT AMOUNT
PROJECT NAME
PROJECT MANAGER
Heber Public Utility District
1078 Dogwood Suite 103,Heber,CA 92249
John Jordan CONTACT PHONE
$1,411,780 COMPLETION DATE
Regional Wastewater Pump Station
Brian Jennette
CONTRACT NO.
0510
760,482-2440
DESCRIPTION OF WORK iNSTAllATION OF 40'DEEP WETWEll,EXCAVATION,DEWATERING,
CONCRETE,REBAR,PIPING,ELECTRICAL WORK COMPLETE AND
OPERATIONAL SEWER PUMP STATION
NAME OF AGENCY
AGENCY ADDRESS
CONTACT NAME
CONTRACT AMOUNT
PROJECT NAME
PROJECT MANAGER
City of Brawley
400 Main Street
Brawley,CA 92227
Yazmin Arellano CONTACT PHONE
$2,746,005 COMPLETION DATE
Pipeline Replacement
Mark Jennette
CONTRACT NO
0602
760-344-5800
DESCRIPTION OF WORK WORK ON INtSTALLATION OF 2966 OF 12"PVC PIPE,WATER METERS,FIRE
HYDRANTS AND VARIUOS VALVES,ALSO INSTALLATION OF 12",15"AND 18"
PVC SEWER LINE WITH NEW PRECAST MANHOLES,REINSTALL EXISTING
SEWER LATERIALS
NAME OF AGENCY
AGENCY ADDRESS
CONTACT NAME
CONTRACT AMOUNT
PROJECT NAME
PROJECT MANAGER
City of Oceanside (Oceanside Pier)
1540Harbor Drive North
Frank Quan CONTACT PHONE
$1,016,974 COMPLETION DATE
Oceanside Pier Improvement
Brian Jennette
CONTRACT NO
0911
760A35-5119
12/5/09
DESCRIPTION OF WORK Remove corroded steel pipe braces under the pier deck and replace with new
bracing material with epoxy coating.The entire underside of the pier was scaffold to
allow for construction.
NAME OF AGENCY
AGENCY ADDRESS
San Diego Unified Port District (Imperial Beach Fishing Pier)
3165 Pacific Highway San Diego,CA 92101
CONTRACT NO.
0917
CONTACT NAME
CONTRACT AMOUNT
PROJECT NAME
PROJECT MANAGER
Victor Banuelos CONTACT PHONE
$671,000 COMPLETION DATE
Imperial Beach Fishing Pier
Brian Jennette
619-686-6200
4/26/10
DESCRIPTION OF WORK Installation of three new timber piles wluse of helicopter,install new plenks on top of
pier,install new stainiess steel sewer line entire length of pier,coating of steel under
the pier and other misc.repairs.
NEWest CONSTRUCTION·PAST PROJECTS
NAME OF AGENCY
AGENCY ADDRESS
CONTACT NAME
CONTRACT AMOUNT
PROJECT NAME
PROJECT MANAGER
City of Poway
13325 Civic Center Drive,Poway,CA 92064
Leslie Parada CONTACT PHONE
$1,342,546 COMPLETION DATE
High Valley Pumpstation
Brian Jennette
CONTRACT NO.
1006
(858)668-4641
5/12/11
DESCRIPTION OF WORK Install Three (3)250-HP booster pumps,provide new CMU pump station building.
install CML&C pipeline,electrical equipment,pressure system,generator,fence,
asphalt paving,and landscape.
NAME OF AGENCY
AGENCY ADDRESS
CONTACT NAME
CONTRACT AMOUNT
PROJECT NAME
PROJECT MANAGER
San Diego Unified Port District
3165 Pacific Coast Highway
San Diego,CA 9210'1
Victor Banuelos CONTACT PHONE
$1,848,075 COMPLETION DATE
B St &Broadway Pier Cold Ironing
Mark Jennette
CONTRACT NO.
1009
(619)686-6524
11/16/10
DESCRIPTION OF WORK Install the following electrical equipment:SHIP TO SHORE POWER ONLY THE 3rd
ONE INSTALLED tN THE USA12kV Primary Switchgear inclUding SDG&E
metering,16/20 mVA 12-11x6.6 kV oil filled transformer,grounding switches,
sawtooth assemblies,cable jib cranes.Instali electrical ductbank system complete
NAME OF AGENCY
AGENCY ADDRESS
CONTACT NAME
CONTRACT AMOUNT
PROJECT NAME
PRO,JECT MANAGER
City of Imperial Beach
825 Imperial Beach Blvd.
Imperial Beach,CA
Hank Levin CONTACT PHONE
$656,515 COMPLETION DATE
City of Imperial Beach
Brian Jennette
CONTRACT NO.
1014
619-850·7938
3/28/11
DESCRIPTION OF WORK Replace manhole frame and covers,replace manhole shafts and install new
manholes,install new manhole coatings,install new wet well lining,bypass ofactive
sewer flows.
MARK S.JENNETTE
SAl'l DIEGO,CAUFOR"IIA
.NEWest Construction Co Inc.San Diego
2005 to Present
President and Chief Operating Officer
Started NEWest as a utility construction contractor serving various governmental entities;cities,
towns,water districts etc.Primarily we operate as a prime contractor and perform electrical,
mechanical,excavation,concrete and certain other functions in-house.Operations generally cover
Southern California.
The Ryan Company Inc"
1998 to 2004
Operations lVIanager -Western States,San Diego California
Opened Company's full service office in San Diego.We performed all operating functions
except accounting.We identilled potential projects,estimated,bid,purchased and managed all
West Coast projects.I was fully in charge of these projects and reported to the president ofthe
company in Massachusetts.I was fully responsible for all operating decisions and had fhll
profit/loss responsibility.As part ofmy responsibilities I recnlited,trained and promoted the
entire staff.
All work was performed as a prime contractor.We performed most of our own mechanical,
electrical,and concrete work in..house.We built sewage and water treatment plants,sewage and
water pipelines,pumping stations,and electrical substations with voltages to 230KV,Co-gen
plants,SCADA systems,ancI telecommunication lIbcr optic projects.
In charge of over $40M dollars WOlih ofwork.Supervised about ten project managers and
supetintendents with a total workforce ofover 120.I have full knowledge of scheduling with
Primavera including cost and resource loading.My ofllce used Expedition as a project
management aid.Our customers included:Corp ofEngineers,Bureau ofReclamation,Naval
Facilities,Western Area Power Association,Public Works Departments ofvarious cities and
towns,state agencies including UC facilities,and a few private sector clients.
1993 to 1998
West Coast Area Supervisor·..
Full control of all lIcld operations with responsibilities including,project scheduling,
procurement ofvendors and subcontractors,claims and change orders,preparation and review
ofsubmittals,handling insurance requirements for subcontractors,processing invoices,
estimating,and ordering material.I was responsible for most personnel decisions,hiring,
promotions and discharge,
Major portions ofwork included,substation construction/modification,ductbank
excavation,pole line work,high voltage ranging from SkV to 69kV,foundation systems,
asphalt paving,structural steel,illStaIlation ofreclaimed water treatment facility,pump stations,
50,000 gal.water tank,SCADA system,flow measuring cquipmcnt,scismic protection
equipment,PCB removal,concrete vaults,fiber optic communication,pre-engineered
buildings,storm drain,water lines,communication,fire alarms,water well rehabilitation,
landscaping,cathodic protection,road construction,waterlines,storm sewage lines,sanitary
sewage lines,installation of 8 miles of 10"ductile iron pipe,building of four percolation ponds
I,2 million cubic yards ofsoil moved,chlorine solution stations,50,000 gal.chlorine contact
tank,secondary effluent injection wells,maintaining and coordinating construction activities in
endangered species habitat
1984-1993
Project Superintendent
Controlled ofall the day-to-day operation ofprojects with responsibilities including,project
scheduling,and ordering matcrial,implementation and control ofsaiety program,hiring and
supervision of company employees and supervision ofsubcontractors,
Major portions ofwork included,electrical upgrade,PCB removal and
replacement oftransformer,construction of generator buildings,installation ofpump
controllers and motor control centers,High voltage work ranging form SKV to 115KV,UPS
system installation,installation of ductkbank and manholes,underground fuel storage vaults,
tire alarm system,installation oftransfolmers,switches,switchgear,and sectlonalizing
cabinets,
Education
Quincy Vocational Teclmical High School,1979
Licenses/Certificates
California Contractor License Class Band CIO
Certified Cable Splicer
Certified Fiber Optic Cable Splicer
Sitc and Civil Certificate from Wentworth Institute ofTeclmology
CPR/First Aid
Construction Quality Management for Contractors -(US Army Corps ofEngineers)
Certified Excavation and Trenching,
Computer Skills
Macintosh,Windows 2000,Microsoft XP,Primavera P3,Filcmaker Pro 7,0,Auto-Cad version
2000,Expedition,
Representative Projects Manageg
Project Location Amount
1990-Present
Alter Electrical Distribution Griffiss AFB,NY $72M
Replace PCB Transformers Norwood,MA $300K
Replace PCB Translormers Hanscom AFB,MA $375K
Emergency Elec.Power Plant New Boston APB,NH $6.0M
Repair Electrical System Weymouth NAS,MA S3.0M
UPS System Upgrade IRS Andover,MA $975K
Upgrade Electrical System Loring AFB,ME $3.0M
Wastewater Plant San Luis Obisbo $19.5M
Humboldt State Tclc Comm Humboldt,CA S5.6M
Delano Wastewater Plant Delano,CA SlOM
UCSD Electrical Distribution La Jolla $6.1 M
San Diego PS 1 &PS2 Instr.San Diego,CA $2.1 M
Heber Water Treatment Plant Heber,CA S4.8M
Cal Ref Co-Gen Plant (labor only)Long Beach,CA $300K
Navajo Pump Sta.&Water line Farmington,NM S9.0M
Blythe 230KV Substation Blythe,CA $3.9M
Heber Pipeline Heber,CA $1.1 M
Brawley Watcr &Sewage Line Brawley,CA SI.2M
Brawley Scwagc Plant Brawley,CA $3.8M
Westmorland Sewage Plant Westmorland,CA $3AM
Heber Sewage Plant Heber,CA S2.9M
Sewage Treatment and Disposal MCB Camp Pendleton, CA 56.8M
Correct Potable Water Transmission MCAGCC,29 Palms,CA S2.0M
Upgrade Electrical Distribution DDJC,Sharpe Sitc,CA 53.3M
Upgrade Electrical Distribution NASA,Ames Center,CA $2AM
Upgrade Electrical Distribution MCAS Camp Pendleton,CA 5102M
Relocate Polelines ASP MCB Camp Pendleton,CA $750K
69KV Service NRAD Point Loma,CA $3.0M
Concrete Repairs Naval Station San Diego,CA $5.3M
Rcpairs Electrical Distt·.Sys Ph []NWS Point Mugu,CA SI.3M
Remove PCB Transformers NAB Coronado,CA 53.0M
Repair Electrical Distribution SystemNAS North Island,CA S3.0M
Utility Upgrades -70KV Lemoore NAS,CA $3.0M
Portable Substations Naval Station San Diego,CA 52.0M
Salt Water Pump Replacement Long Beach NS,CA $2.0M
Circuit Breaker Replacement Tracy Switchyard,CA $2.0lvI
Electrical Disttibution System Travis APB,CA $6.0M
12KV System Upgrade Vandenburg AFB,CA $8.0M
Upgrade Electrical System VAFB,CA S7.3M
AETC Site Utilities VAPB,CA SIAM
EXHIBIT 0
2488 Hi${onc Decatur Road
SLtite 200
San Diego,C\92106-6113
6j 9.2.32.3122
Fax ()"I9,232.3264
WWW.stutl',21rtt:tr.O.(orn
Richard E.Romero
rTOmerO@,-,"f/f.t'zarli;1/!o.t(},I.I/
Direct Dial:619.881.1309
1\Pmfei'Sion'll Corpornr,on
June 9,2011
Via Facsimile and Uniled Slates irIail
Jason R.Thornton
Marks.Golia &Finch,LLP
8620 Spectrum Center Blvd,St"900
San Diego,CA 92123
RE:Ralph W.Ch'!mn.'!.n Water Reclamation Facility lJpgradc_
Your Client:Stanek Constructors,Inc.,protestor
Dear Mr.Thornton:
Please consider this correspondence to be the Otay Water District's ("District'')response to
your bid protest related to the above project.\VhiIe \ve appreciate yourattention and responsiveness
to this matter.the District considers NEWest Construction CO.'5 ("NEWes!")bid rcsponsive and will
be moving fonvard \vith the recommendation to award the contract at the .luIv 6th Board D1cctinQ,.~.'...L
Pre-Fabricated Metal Bui[<:l!llg;;
Per NEWesl's response to your bid prot.est.attached hereto.this scope is less tban the one-
half percent threshold [Cl!'the pre-engineered metal building work.Thus.formal subcontractor
designation is not required.
\Vithin its disCTction~the District has found that NEvVes1.has provided sufficient references
to satisfy the requirements ofSection 00450 ofthe bid packet.Any issues with the references would
not automatically render a bid non-responsive,but ratherthe Districthas broad discretion with regard
to its ability to evaluate contractor responsibility and requisite experience.
Certification of Intent and Corporate Seal
The issues regarding the corporate seal and the certificat.ion ofintent are inconsequential.As
you mentioned in your protest,subsection (D)(I)of Section 17000 requires th'lt the electrical
implementation supplier assumes and executes full responsibility illr the identified tasks.Section
17000,however,appears to presumc the use of a subcontractor for such electrical work.Here,
NEWest is self~performing such work,thus the certification ofintent does not appearto be requircd.
G 'n"TA'AJ:I~'"2i,CO,,SOO:;'i9'iO wr'f)
SAN DIEGO l.OS ANGELES ORANGE COUNTY lNl.AND EMPjRE LAS VEGAS
Stutz Atiiano Shinoff&Holtz
Jason R,Thornton
iVIarks,Golia &Finch,LLP
111 re:RalDh W,Chapman Water Reclam21tion Facilitv Upgrade
June 9,2011
Page 2
Moreover, even ifit were,the omission would appear to bc inconsequential,··it docs not affect the
price and does not provide NEWest with any advantage because it is pcdc)fming the work itself:
thus,there arc no concerns ofbid shopping,As such,the District feels that NEWest is in compli,mce
with Section!7000,
As you arc aware,the District~at its discretion,may waive minor irregularities that do not
affect the bid price or provide an advantage.(See,e.g,Ghi/oll ConstJ·Co.v.City olRichmond
(1996)4S CaLAppAth 897,908.)Even ifthe District is not required to do so,the law allows it
to make that election.If you have any fUJiher questions or comments,please feel ji'ee to contact
me,Thank you.
Vcry truly yours,
STUTZ ARTIANO SHINOFF &HOLTZ
A Pn?fessional Corporation
;;;iE;~~;~~~~-,
Richard E,Romero
RER/vrk
Enclosure
cc:Justin 1\'1.Stoger
ccjNEWest=="'...,(ON5r~UcnON COMPANY,INC
Lic.#847555
7847 Dunbrook RQad
Suite C
San Diego,CA 92\26
Ph.858-537-0774
Fox 858·537-9653
June 7,201 I
Ms.Lisa Cobum·Boyd
Otay Water Distlict
2554 Sweetwater Splings Blvd
Spring Valley,CA 91978
Fax #619-670-8920
Rc.:Bid for Ralph W.Cbapman Water Reclamation
FacUity Upgrade
Dear Ms.Coburn-Boyd,
As requested in your emaU dated June 7,201 1 below is our response to the bid protest from
Stanek Constructors,Inc.
i.Pre-Fabricated Metal Building -Attached is OUf quote from Blair Rasmussen Construction in
the amount of$17,100 for the constmction of the pre-engineered metal building.This
amount is less than one-balf ofone percent ofour bid.
2.Five Projects of Similar -This project has a large electlical scope ofwork,which we will be
se]j:pcrfonning.If you review the attach listing of 19 past projects it includes several large
dollar value electrical projects that had no mechanical work associated with them (i,e.UCSD
Lyman Lane,POlt ofSan Diego B St &Broadway.).Ifthcsc types ofprojecis are combined
with the ffi1_!ltip!e treatment plant/pmup station '.vork \ve have cornpleted dollar valves easily
exceed $3 million.Also tbe solicitation did not list the size and valve that would be used to
be considered similar.
3.Certification of Intent -As the plime contractor who also self-perfonns electrical by
submission of the bid as NEWest Construction we take fun responsibility for the entire
contract thus we are certifying intent to assume full responsibility under Section 17100.
4.Project Manager-As previously submitted Mark Jennette will be the project manager on this
project.In the attached list we have included which projects Mark bas been the project
manager for NEWest Construction.We have also included Mark's resume,which shows that
he has over twenty years managing large public works projects.
Page 2
June 7,2011
Ms.Cobum-Boyd
We believed we have clarified the bid protest and have shown that NEWest Construction's bid is
responsive.Ifthe District requires any additional information please feel free to contact me.
We would appreciate the District informing us when you intend to award us the project.
If you have any questions please feel free to contact me at 858-537-0774.
Sin.cere1Y,......\/J''!/I"d .ft 'j I t_,(""-,//;(///-"7/\\\.)'\,\
Mark Jennette II v......"
President'\\,.J
Blair Rasmussen Construction Inc.
General Contractors
May 18,2011
NEWest Construction Company
7847 Dunbrook Rd,Stc C
San Diego,CA 92126
Attention:Me.Mark Jennette
Re:Filtration Building for the Otay Water District,Bid date May 26,2011
Dear Sir:
We me pleased to provide tbe fa Hawing bid for your review:
Provide all labor)materials,equipment)engineering and stamped dra\vings to construct a
new canopy structure approx.4tlX 19\x III tall as per pians:fiDd specifications dated
February 25,20 II,Roofslope to be 1:j 2,Concrete by otbers,Bid is valid for 30 days,
Bid is for building only as per above description,Permits,Inspector tees,MEP,embeds,
paint and non shrink grout by others,
BJD TOTAL
(Seventeen thousand,one hundred dollars)
$17,100,00
We hope the above proves to he acceptable,Thank you for the opportunity to bid,
E;LCI~r RnSw,i,cSSelA,
Blair Rasmussen
Blair Rasmussens Constructionl inc.
11305 Rancho Bcrnardo Rd.,Sfc,101,San Diego,CA 92127 Lie.#670528
Email:Contaet@BRCsandiego,eoUl Phone:858-613-9244 Fax:858-613-9139
NEWest CONSTRUCTION -PAST PROJECTS
NAME OF AGENCY
AGENCY ADDRESS
San Diego Unified Port District (Imperial Beach Fishing Pier)
3165 Pacific Highway,San Diego,CA 92101
CONTRACT NO.
0504
CONTACT NAME
CONTRACT AMOUNT
PROJECT NAME
PROJECT MANAGER
Victor Banuelos CONTACT PHONE (619)686·6524
81,828,878.65 COMPLETION DATE 6/16/06
Imperial Beach Fishing Pier Rehabilitation
Brian Jennette
DESCRIPTION OF WORK Utiiily Repairs -repair eiectrical system,relocale firewater bsckllcw and associate
piping,replace lighl pole and fixtures.Preservation Measures -scaffold and contain
entire underside of pier for prepare and re-coat structural steel members.Replace
____________t"'lm:,::b"'e::..r"'d"'ec"'k:.:;in'-'9"'s::..n"'d.:.w:.:ac.:n.::;lin.:;gc.:s""lgns.Timber Pile 9riving.Siructural steel member
NAME OF AGENCY
AGENCY ADDRESS
City of Calexico
608 Heber Ave..Calexico,CA 92231
CONTRACT NO.
0505
CONTACT NAME
CONTRACT AMOUNT
PROJECT NAME
PROJECT MANAGER
Luis Estrada CONTACT PHONE
$811,739 COMPLETION DATE
VVl/vTP UV Disinfection and Bar Screen
Brian Jennette
760-768-2180
'1113/06
DESCRIPTiON OF WORI<Installation of new UV station.Includes modification to existing concrele channel With
new S-S slide gates and concrete coating.Install of new mechanical bar screen in
existing headworks.Electrical system
NAME OF AGENCY
AGENCY ADDRESS
University of California,San Diego
Facilities Design &COrlstruction,'10280 N.Torrey Pines Rd"Suite 470,San
Diego,CA 92037·0916
CONTRACT NO.
0608
CONTACT NAME
CONTRACT AMOUNT
PROJECT NAME
PROJECT MANAGER
Ms.Anka Fabian,P.E CONTACT PHONE 858-534-3813
$2,402,037 COMPLETION DATE 5/1/07
Seawater Return Pipelines Bid Package 1 -Micro-Tunneling
Brian Jennette
DESCRIPT!ON OF \!VORK instaHalion of 3,100 LF of a-inch,600 LF of 6-iTlch,170 if of 12~inch and 3,000 if of s-
Inch using HDD Trenchless Pipeline Method.Pipe used was Fusible PVC and
HOPE.Project also included manholes inslalled to depths of 25ft,grading,asphalt
and concrete paving.
NAME OF AGENCY
AGENCY ADDRESS
City of Imperial
420 SoUlh Imperial Ave,Imperial,CA 92251
CONTRACT NO
0704
Install new high booster pump slallon wilh four (4)150 HP pumps,24-inch,16-lnch,
&12-inch pipe,motor control center,VFD,sile piping,new metal building,600 KW
emergency power generator and sile work.New Chlorine System
Jackie Loper CONTACT PHONE 760·355-1152
$1,797,510 COMPLETION DATE 10..24-07
Water Treatment Plant High Service Booster Station
Mark Jennette
CONTACT NAME
CONTRACT AMOUNT
PROJECT NAME
PROJECT MANAGER
DESCRIPTION OF WORK
NEWest CONSTRUCTION·PAST PROJECTS
NAME OF AGENCY
AGENCY ADDRESS
CONTACT NAME
CONTR!\CT AMOUNT
PROJECT NAME
PROJECT MANAGER
Eastern Municipal Water District
2270 Trumble Road Perris,CA 925?2
Bruce Ross CONTACT PHONE
$983,529 COMPLETION DATE
Warm Springs Lift Station Expansion
Mark Jennette
CONTRACT NO.
0708
951-928-3777
5/15108
DESCRIPTION OF WORK Installation of new pump,bypass piping,replacement of 18"and 24"Valves.replace
18"Check valves,New toshiba vfd's and mcc modification.new metal plateform.
painting
NAME OF AGENCY
AGENCY ADDRESS
University of California,San Diego
Fadiities Design &CcnslrucUoo,10280 N.Torrey Pines Rd"Sulle 470.San
mego,CA 92037-0916
CONTRACT NO.
0711
CONTACT NAME
CONTRACT AMOUNT
PROJECT NAME
PROJECT MA~IAGER
Subhash Nangia CONTACT PHONE
$750,222 COMPLETION DATE
12KV Distribution System Lyman Lane
Mark Jennette
858-534-1169
5/1108
DESCRIPTION OF'WORK Insiaiiaiion of ductbank system with manholes:Installation of 15kV cable with
terminations and splices.Modifications to existing switchgear.Install 580 LF of PVC
water line with new fire 11ydrant.
NAME OF AGENCY
AGENCY ADDRESS
CONTACT NAME
CONTRACT ,\MOUNT
PROJECT NAME
PROJECT MANAGER
City of San Clemente CONTRACT NO.
100 Avenida Presidio,San Clemente,CA 0713
Gregory Diest CONTACT PHONE 949-361-6154
$502,120 COMPLETION DATE
WRP Emergency Generator Modifications
Mark Jennette
DESCRIPT!ON OF WORK INSTALLATION OF NEV'';ATS S\l'ViTCH VV'i 4000AMP BUSDUCT.NEVI/i600AMP
AND 4000AMP CIRCUIT BREAKERS,MODIFICATION TO EXISTING BUSDUCT
Modification to existing switchgear busbar.
NAME OF AGENCY
AGENCY ADDRESS
Rancho Ca!ifornia Water District
42135 Winchester Road,Post Office Box 9017,Temecula,
CA 92589-9017
CONTRACT NO.
0714
$659,765 COMPLETION DATE
Chlorine Containment Systems
Mark Jennette
CONTACT NAME
CONTRACT AMOUNT
PROJECT NAME
PROJECT MANAGER
Ken Cope CONTACT PHONE 951-296-6900
8/1/08
DESCRIPTION OF WORK Construction of chlorine containment and feed equipment,equipment pads,shade
structures,electrical work,site paving repair,pipeline instaliatiol1 and startup of
system.
NEWest CONSTRUCTION.PAST PROJECTS
NAME OF AGENCY
AGENCY ADDRESS
CONTACT NAME
CONTRACT AMOUNT
PROJECT NAME
PROJECT MANAGER
City of Escondido
201 N,Broadway,Escondido,CA 92025
Nell Greenwood CONTACT PHONE
$1,001,580 COMPLETION DATE
Aeration Panel Replacement
Brian Jennette
CONTRACT NO.
0805
760-839-4078
1/26/09
DESCRIPTION OF WORK Remove and Replace 360 Parkson HiOx Mat Aeration Panels in five active aeration
basins.Work also Includes the replacement of the HOPE air lines and the Versiflo
hi-temp flex hose.
NAME OF AGENCY
AGENCY ADDRESS
Centrai Union High School District Office
351 East Ross Road,EI Centro,CA 92243
CONTRACT NO.
0806
$1,120,066 COMPLETION DATE 8/4/08
CUHS Extreme Hardship Electrical Infrastructure Upgrade
Mark Jennette
CONTACT NAME
CONTRACT AMOUNT
PROJECT NAME
PROJECT MANAGER
HMC Arch Kenton Hems CONTACT PHONE 760-768-5200
DESCRiPTiON OF WORK Installation of ductbank system with conduit,manholes and wire.Installation of
etectrrca!switchboards and transformers,VVork performed on high schoo!campus
NAME OF AGENCY
AGENCY ADDRESS
CONTACT NAME
CONTRACT AMOUNT
PROJECT NAME
PROJECT MANAGER
Pala Utility Department
36000 Pala Temecula Rd..Pala,CA 92059
Gary Decker CONTACT PHONE
$707,361 COMPLETION DATE
Iron Manganese Filtration System
Brian Jennette
CONTRACT NO.
0810
6'J9.·961·6135
5/15/09
DESCR!PTION OF \lVORK install two (2)Iron and Manganese Filtration Systems complete wfth piping,
electrical,metal building,CMU Building,asphalt,fencing,elactrical and controls.
NAME OF AGENCY
AGENCY ADDRESS
Helix Water District
7811 University Ave La Mesa,CA 91941
CONTRACT NO.
0509
DESCRIPTION OF WORK
619-466-3234CONTACTNAME
CONTRACT AMOUNT
PROJECT NAME
PROJECT MANAGER
Carlos Lugo CONTACT PHONE
$1,120,000 COMPLETION DATE
Helix Water District
Mark Jennette
INSTALLATION OF 684'of 12",7672'of 8"PVC PIPE.NEW WATER SERVICES,
NEW FIRE HYDRANTS.HiGH-LINE INSTALLATION,REMOVE AND REPLACE
ASPHALT
NEWest CONSTRUCTION·PAST PROJECTS
NAME OF AGENCY
AGENCY ADDRESS
CONTACT NAME
CONTRACT AMOUNT
PROJECT NAME
PROJECT MANAGER
Heber Public Utility District
1078 Dogwood Suite 103 ,Heber,CA 92249
John Jordan CONTACT PHONE
$1.411,780 COMPLETION DATE
Regional Wastewater Pump Station
Brian Jennette
CONTRACT NO,
0510
760·482·2440
DESCRIPTION OF WORK iNSTALLATION OF 40'DEEP WETWELl,EXCAVATION,DEWATERING,
CONCRETE,REBAR,PIPING,ELECTRICAL WORK COMPLETE AND
OPERATIONAL SEWER PUMP STATION
$2,746,005 COMPLETION DATE
Pipeline Replacement
Mark Jennette
NAME OF AGENCY
AGENCY ADDRESS
CONTACT NAME
CONTRACT AMOUNT
PROJECT NAME
PROJECT MANAGER
City of Brawley
400 Main Street
Brawley,CA 92227
Yazmin Arellano CONTACT PHONE
CONTRACT NO,
0602
760-344-5800
DESCRIPTION OF WORK WORK ON INISTALlATION OF 2966 OF 12"PVC PIPE,WATER METERS,FIRE
HYDRANTS AND VARIUOS VALVES,ALSO INSTALLATION OF 12",15"AND 18"
PVC SEWER liNE WiTH NEW PRECAST MANHOLES,REINSTALl,EXISTING
SE\!',IER LATERIALS
NAME OF f\GENCY
AGENCY ADDRESS
City of Oceanside (Oceanside Pier)
1540Harbor Drive North
CONTRACT NO
0911
$'1,016,974 COMPLETION DATE
Oceanside Pier Improvement
Brian Jennette
CONTACT NAME
CONTRACT AMOUNT
PROJECT NAME
PROJECT MANAGER
Frank Quan CONTACT PHONE 760-435-5119
12/5109
DESCRIPTION OF WORK Remove corroded steel pipe braces under the pier deck and replace wHh new
bracing material with epoxy coaling,The entire underside of the pier was scaffold to
ailow for construction.
NAME OF AGENCY
AGENCY ADDRESS
San Diego Unified Port District (Imperial Beach Fishing Pier)
3165 Pacific Highway San Diego,CA 92101
CONTRACT NO,
0917
CONTACT NAME
CONTRACT AMOUNT
PROJECT NAME
PROJECT MANAGER
Victor Banuelos CONTACT PHONE
$671,000 COMPLETION DATE
Imperial Beach Fishing Pier
Brian Jennette
619·686·6200
4126/10
DESCRIPTION OF WORK Installation of three new limber piles wluse of helicopter,install new pianks on top of
pier,install new slainless steel sewer line entire lenglh of pier,coating of steel under
the pier and other misc,repairs,
NEWest CONSTRUCTION·PAST PROJECTS
NAME OF AGENCY
AGENCY ADDRESS
CONTACT NAME
CONTRACT AMOUNT
PROJECT NAME
PROJECT MANAGER
City of Poway
13325 Civic Center Drive,Poway,CA 92064
Leslie Parada CONTACT PHONE
$1,342,546 COMPLETION DATE
High Valley Pumpstation
Brian Jennette
CONTRACT NO
1006
(858)668-4641
5112111
DESCRIPTION OF WORK Install Three (3)250-HP booster pumps,provide new CMU pump stalion building,
install CML&C pipeline,electrical equipment,pressure system,generator,fence,
asphalt paving,and iandscape.
NAME OF AGENCY
AGENCY ADDRESS
San Diego Unified Port District
3165 Pacific Coast Highway
San Diego,CA 92101
CONTACT NAME Victor Banuelos
CONTRACT AMOUNT $1,848,075
CONTACT PHONE
COMPLETION DATE
CONTRACT NO.
1009
(619)686-6524
'!1116110
PROJECT NAME
PROJECT MANAGER
DESCRIPTION OF WORK
B St &Broadway Pier Cold Ironing
Mark Jennette
Install the following electrical equipment;SHIP TO SI10RE POWER ONLY THE 3rd
ONE INSTALLED IN THE USA 12kV Priman!Switchgear including SDG&E
melering,16120 mVA 12-11x6.6 kVoll filled transformer,grounding switChes,
__________.__s"'a"'\'''''ito'''o::.:.fh=as'''s'''e'''m'''b'''lIe'''s:.c..,;:cc8",bc:::le jib cranes,Install electricai ductbank sxstem complete
NAME OF AGENCY
AGENCY ADDRESS
CONTACT NAME
CONTRACT AMOUNT
PROJECT NAME
PROJECT MANAGER
City of Imperial Beach
825 Imperial Beach Blvd.
Imperial Beach,CA
Hank Levin CONTACT PHONE
$656,515 COMPLETION DATE
City of Imperial Beach
Brian Jennette
CONTRACT NO.
1014
619-850-7938
3128/'11
DESCRIPTiON OF WORI<Repi-ace manhole frame and covers,replace manhole shafts and instafi new
manholes,install new manhole coatings,install new wet weI!lining,bypass of active
sewer flows.
MARK S.JENNETTE
SAN DIEGO,CALlI!'ORJ'iIA
NEWest Construction Co Inc.San Diego
2005 to Present
President and Chief Operating Officer
Started NEWest as a utility constmction contractor serving various goYenunental entities;cities,
towns,water districts etc.Primarily we operate as a prime contractor and perform electrical,
mechanical,excavation,concrete and celtain other functions in-house.Operations gcnerally cover
Southem California.
The Ryan Companv Inc.
1998 to 2004
Operations ("Ianager-Western States,San Diego California
Opened Company's full service office in San Diego,We perfonned all operating functions
except accounting.We idcntified potential projects,estimated,bid,purchased and managed all
West Coast projects,I was fully in charge ofthese projects and reported to the president ofthe
company in Massachusetts.j was fully responsihle for all operating decisions and had full
profi1lloss responsibility.As part ofmy responsibilities I rccnrited,trained and promoted the
entire staff.
All work was performed as a prime contractor.We perfonned most ofour own mechanical,
electrical,and concrete work in-house.We built sewage and water treatment plants,sewage and
water pipelines,pumping stations,and electrical substations with voltages to 230KV,Co-gCD
plants,SCADA systems,and telecommunication fiber optic projects.
III charge of over $40M dollars worth ofwork.Supervised about ten project managers and
superintendents with a total workforce ofover 120.1have full knowledge ofscheduling with
Primavera including cost and resource loading.IV!y office used Expedition as 3 project
management aid.Our customers included:Corp of Engineers,Bureau of Reclamation,Naval
Facilities,Western Area Power Association,Public Works Departments ofvarious cities and
towns,state agencies including UC facilities,and a few private sectOJ'clients.
1993 to 1998
West Coast Area Supenisor-
Full control of all field operations with responsibilities including,project scheduling,
procurement ofvendors and subcontractors,claims and change orders,preparation and review
ofsubmittals,handling insurance requirements for subcontractors,processing invoices,
estimating,and ordering materiaL I was responsible for most personnel decisions,hiring,
promotions and discharge,
Major portions ofwork included,substation construction/modification,ductbank
excavation,pole line work,high voltage ranging from 5kV to 69kV,foundation systems,
asphalt paving,structural steel,installation ofreclaimed water treatment facility,pump stations,
50,000 gal.water tank,SCADA system,flow measuring equipment,seismic protection
equipment,PCB removal,concrete vaults,fiber optic communication,pre-engineered
buildings,stOlID drain,water lines,conuuunication,fire alarms,water well rehabilitation,
landscaping,cathodic protection,road construction,waterlines,storm sewage lines,sanitary
sewage Jines,installation of 8 miles of j 0"ductile ircm pipe,building offour percolation ponds
1.2 million cubic yards ofsoil moved,chlorine solution stations,50,000 gal.chlorine contact
tank,secondary effluent injection wells,maintaining and coordinating construction activities in
endangered species habitat.
1984-1993
Project Supcrintendent
Controlled of all the day-to>day operation of projects with responsibilities including,project
scheduling,and ordering material,implementation and control ofsafety program,hiring and
supervision ofcompany employecs and supervision ofsubcontractors.
Major portions of work included,electrical upgrade,PCB removal and
replacement of transformcr,construction of generator buildings,installation ofpump
controllers and tTIotor control centers,High voltage work ranging fonn SKV to i 15KV"j UPS
system installation,installation ofductkbank and manholes,underground fuel storage vaults,
firc alarm system,installation of transformers,switches,switehgear,and sectionalizing
cabinets.
Education
Quincy Vocational Teclmical High School>1979
Licenses/CcrtifIcatcs
Califomia Contractor License Class B and CIa
Certified Cable Splicer
Ccrtified Fiber Optic Cable Splicer
Site and Civil Certificate from Wentworth Institute ofTeclmology
CPR/First Aid
Construction Quality Management for Contractors -(US Army Corps ofEngineers)
Certified Excavation and Trenching.
Computer Skills
Macintosh,Windows 2000,Microsoft XP,Primavcra P3,Filemaker Pro 7.0,Auto-Cad version
2000,Expedition.
Representative Projects Managed
Pro ject
1990-Present
Alter Electrical Distribution
Replace PCB TransfOlmers
Replace PCB Transfonners
Emergency Elee,Power Plant
Repair Electrical System
UPS System Upgrade
Upgrade Electrical System
Wastewater Plant
Humboldt State Tele Comm
Delano Wastewater Plant
UCSD Electrical Distribution
San Diego PS 1 &PS2 Instr.
Heber Water Treatment Plant
Cal Ref Co-Gen Plant (labor only)
Navajo Pump Sta.&Water line
Blythe 230KV Substation
Heber Pipeline
Brawley Water &Sewage Line
Brawley Sewage Plant
Vlestmodand Sev/age Piant
Location
Griftiss APB,NY
Norwood,MA
Hanscom APB,MA
New Boston APB,NH
Weymouth NAS,MA
IRS Andover,MA
Loring AFB,ME
San Luis Obisbo
Humboldt,CA
Delano,CA
La Jolla
San Diego,CA
Heber,CA
Long Beach,CA
Farmingtot1j N1v1
Blythe,CA
Heber,CA
Brawley,CA
Brawley,CA
V/~3tmorhmd)CA
Amount
$7.2M
$300K
S375K
$6.0M
$3.0M
S975K
S3,OM
$19,5M
SS,6M
SlOM
S6.IM
S2.IM
S4.8M
S300K
S9.0M
S3.9M
SUM
S1.2M
S3,8M
S3.41v!
Heber Sewage Plant Heber,CA $2.91",1
Sewage Treatment and Disposal MCB Camp Pendleton,CA $6.8M
Correct Potable Water Transmission MCAGCC,29 Palms,CA S2.0M
Upgrade Electrical Distribution DDJC,Sharpe Site,CA S3.3M
Upgrade Electrical Distribution NASA,Ames Center,CA S2AM
Upgrade Electrical Distribution MCA$Camp Pendleton,CA $12M
Relocate Polelines ASP MCB Camp Pendleton,CA $750K
69KV Service NRAD Point Loma,CA S3.0M
Concrete Repairs Naval Station San Diego,CA S5.3M
Repairs Electrical Distr.Sys Ph II NWS Point Mugu,CA $UM
Re!110Ve PCB Transfonners N.A R Coronndo\CA $3.0i'-,1
Repair Electtical Distribution SystcmNAS North Island,CA S3.0M
Utility Upgrades -70KY Lemoore NAS,CA $3,OM
Portable Substations Naval Station San Diego,CA S2.0M
Salt Water Pump Replacement Long Beach NS,CA $2.0M
Circuit Breaker Replacement Tracy Switchyard,ell.S2.0M
Electrical Distribution System Travis AFB,CA S6.0M
12KV System Upgrade Vandenburg AFB,CA $8.0M
Upgrade Electrical System VAFB,CA S7.3M
AETC Site Utilities VAPB,ell.SlAM
ROBERT J.MARKS,APe *-
OAVIOE 001.1.'1
P.RANDOLPH FINCH JR.
JASON R.THORNTON
JEFFREY B.BAIRD
CHAD T.WJSHCHUK
LOUJS J.BLUM
DAVIa S.DEMIAN
STEpHEN J.$ClIUlTZ ..
MArtK T.BE.IiNETT ..
DAVID W.SMILE.Y
BERNARD F Io;ING III
Nowell A.LANTZ
JUSTIN M.STOGeR
AI.LISON N COOPER,
..OF COUNSEL vIa MERRILL,
SCHULTZ &BENNETT,lTD.
EXHIBIT E
MARKS,GOLIA &FINCH,LLP
ATTOF{NEY$AT lAW
8620 SPECTRUM CENTER SoULSVARO -SUITE 900
SAN DIEGO,CALIFORNIA 92123~1489
TELEPHONE (859)737-3100
FACSiMILE (858)737·3101
INTI:RNE:T www.mgfllp.com
E·MAIL jthornIQI'I@mgrllp.com
June 15,2011
ANDREA L PETRAY
JON F.GAUl'HIER.....PC ..-
IiANIe:Lll'!C.t1UMPHRIES
CHRISTOPHER R.SILLARJ
DUSTIN R_JONES
LAURA B.MACHEl!L
RODRIGO F.MORE1RA
AJAY C.SHAH
DANIEL p.SCHOLZ
EliSHA A.HARP
RYAN P.KENNEOY
ADAM C.WITT
ORETT T.WALKER
M.KATY ROSS
ROSS M.MATTESON
*OF COUNSEL
OUR FILe NuMaER
1250.001
VIA ELECTRONICMAIL ONLY
Richard E.Romero,Esq.
Stutz,Artiano,Shinoff&Holtz,APC
2488 Historic Decatur Road,Suite 200
San Diego,California 92106
Re:Agency:
Project:
Bid Date:
Protestor:
Dtay Water District
Ralph W Chapman Water Reclamation Facility Upgrade
May 26,2011
Stanek Constructors.Inc.
Dear Mr.Romero:
This responds to your letter concerning Stanek's protest against award ofa
contract for the referenced project to NEWest.We appreciate your prompt response.
Although we do not agree with the District's analysis ofthe issues,in this letter we only
address NEWest's failure to provide a certification ofintent from an Instrumentation
Supplier.We believe the District's contentionNEWest was not required to provide this
document because itis going to self-perfonn the process control and instrumentation
systems is mistaken.As set forth below,NEWest must contract this work to others and,
as a result,was required to provide the certification ofintent with its bid.The failure to
provide this required document renders its bid non-responsive and it must be rejected.
This project requires fabrication and installation of control panels.Pursuant to the
National Electrical Code,the panelsmust be fabricated in accordance with the UL508A
standard.We do not believe NEWest is certified to fabricate pursuant to UL508A and
must subcontract this portion ofwork to an electrical supplier who is certified to fabricate
the required panels.Clearly,the bid docmnents contemplate this requirement.
Specification section J7100,provides,inpertinent part:
I.1.C.I The CONTRACTOR,through!!l!l.I!M ofan Instrumentation
Supplierand qualified electrical and mechanical installers,shall be
responsible to the OWNERfor the implementation ofthe PCIS and
the integration ofthe pelS with other required instrumentation and
control devices.(Emphasis added.)
Richard E.Romero,Esq.
June 15,2011
Page 2 of2
1.I.C.4.
fOllowing work:
As a minimum,the Instrumentation Supplier shall pcrform the
1)
2)
3)
4)
5)
6)
7)
8)
9)
10)
11)
12)
13)
14)
prepare analog hardware submittals;
design,develop and electl"Onically draft loop drawings and control panel
designs;
prepare the test plan,the training plan,and the spare parts submittals;
procure hardware;
fabricate panets (including the new PLC-3A panel);
perform factory tests on panels;
perform bench calibration and verify calibration after installation;
oversee and certify installation;.
oversee,document and certify loop testing;
oversee,document and certifysystem commissioning;
conduct the performance test;
prepare Technical Manuals;
conduct training classes;and
prepare record drawings.
As the lnstrunlentation Supplier must submit on,design,fabricate,and factory test the
panels it must bequalified to perform this work per UL.NEWest is not.
NEWest was required to use an Instrumentation Supplier and submit a
certification ofintent from the Instrumentation Supplier with its bid.NEWest's failure to
provide a certification ofintent from an Instrumentation Supplier renders its bid non-
responsive,as explained in detail in Stanek's bid protest,and the District must reject its
bid.
Please contact us ifyou have any questions.
Vcry truly yours,
J s n R.Thornton,ot
RKS,GOLIA &FINCH,LLP
JRT:slb/3IM8969
cc:Stanek Constructors,Inc.
Attn:Mr.George Foote (via e-mail only)
2488 Hisroric Decatur Road
Swto:200
S,,,,Diego,CA 92106-6113
G19.232.3122
Fax 619.2'2.3264
www.sfUtzarliano.com
EXHIBIT F
,...",.
StUtzAnHmo
ShlOQff
.&:Holtol);
June 27,2011
Via Facsimile and United States Mail
Richard E.RomerQ
rromm7@J#H1ZaJ'IioIlO.((}J11
Dirc{t Di31:619,881.1309
Jason R.Thornton
Marks,Golia &Finch,LLP
8620 Spectrum Center Blvd.,Ste 900
San Diego,CA 92123
RE:Ralph W.Chapman Water Reclamation Facility Upgrade
Your Client:Stane\<Constructors,Inc.,protestor
Dear Mr.Thornton:
Please consider this correspondence to be the Otay Water District's ("District")response to
your follow-up letter,dated June 15,2011,regarding the bid protest related to the above project.
While we again appreciate yourattention and responsiveness to this matter,the District reaffirmsthat
it considers NEWestCOl1stl'uction Co.'s ("NEWest")bid responsiveand will be moving forward with
the recommendation to award the contract at the July 6'"Board meeting.In fact,as I mentioned in
my phonc calls with Justin M.Stogel'ofyour office,the bid responses for this project have already
been presented to the District's Engineering,Operations &Water Resources Committee at the
committee's June 13,2011 meeting,wherein the committee recommended award ofthe contract to
NEWest,notwithstanding Stanek's bid protes!.
Despite the committee'srecommendation,the Districtnonetheless wanted to respond to your
concerns to assure yO\!that the Disllict takes these issues very seriously.Based on your June 15,
2011 letter,the crUl{ofyour protest appears to be that NEWest must contract the process control and
instrumentation work to othel's because,you contend,it is not qualined to fabricate the control
panels,and thus the lack ofa certification ofintent renders their bid nonresponsive.However,as
we previously indicated,the District finds that the issues regarding the certification of intent are
inconsequential.As youmentioned in your protest,subsection (0)(1)ofScction 17000 requires that
the electrical implementation supplier assumes and executes full responsibility for the identified
tasb.You will note Section 17000 does not specifically require that the instrumentation supplier
must be a subcontractor.Here,NEWest has represented that they are self-performing such work,
including fabricating the PCIS control panels perthe speCifications.Thus,the ccrtification ofintent
does not appear to be required.
NEWest has represenred that they will be fabricating the PCIS control panels as specified in
Section 17200.The panels in this section are exempt from UL508A because they will onlycontain
I.OS ANC,(;U$O~ANGE COUNTY INLAND BMPfll..E l.AS VEGAS
Stutz Al1iano Shinoff&Holtz
Jason R.Thornton
Marks,Golia &Finch,LLP
In re:Ralph W.Chapman Water Reclamation Facility Upgrade
June 27,2011
Page 2
control circuit components.There are other control panels for the project,but those panels are
specitic equipment control panels that are supplied by the manufacturers of the equipment.For
example,the neW blowers will have control panels supplied by the blower manufacturer.NEWest
must comply with the terms ofthe contract documents per their bid,and the only time the District
can be sure whether or not the PCIS couttol panels comply with the speCifications is when the panel
submittals are reviewed.Ifthey do not comply,the submittals will be rejected.
BecallSe NEWest has represented that it is qualified to and will self-perfol1TI the work
required by Section 17000,the District may elect to waive the missing certification ofintent.Ifyou
have any further questions or comments,please feel free to contact me.Thank you.
Very truly yours,
STUTZ ARTIANO SHJNOFF &HOLTZ
A Projey;ir;nal Corporat~
~/----~..-~/.('"...·7~.'----/
Richard E.Romero
RERlvrk
cc:Justin M.Stager
AGENDA ITEM 8a
STAFF REPORT
CONSIDERATION TO RE-ELECT DEWEY AUSMUS FOR THE CALIFORNIA
SPECIAL DISTRICTS ASSOCIATION (CSDA)2011 BOARD ELECTION
and Administration
AllDIV,NO,
July 15,2011MEETINGDATE:
WOJGF NO:Rom Sarno \~///
""~"t'Chief,Administrative Services
German t}yfrezAssi'i:~Jk1General Manager,Finance
I
TYPE MEETING:Regular Board
SUBMITTED BY:
SUBJECT:
APPROVED BY:
(Ass!GM):
GENERAL MANAGER'S RECOMMENDATION:
That the Board consider casting a vote to re-elect Dewey Ausmus
to CSDA's Board of Directors.
COMMITTEE ACTION:
None.
Note:Ballot was not received in time for the Committee Meeting.
PURPOSE:
To present for the Board's consideration the ballot to elect a
representative to CSDA's Board of Directors.
ANALYSIS:
CSDA is holding an election to fill Seat C of Region 6 on its
Board of Directors.Mr.Dewey Ausmus is the current incumbent
and is seeking re-election.Staff is recommending that the
District cast its vote to re-elect the incumbent,Mr.Dewey
Ausmus.
There are a total of six (6)region,with each region having
three (3)seats on the board.Candidates may be either a Board
member or management level employees of a member district.The
term for Seat C will end in 2014.
Attached is a copy of the mail-in ballot and the candidates'
statement.The ballot must be mailed and received to CSDA by
5:00 p.m.on Friday,August 5,2011.
FISCAL IMPACT:
None.
STRATEGIC GOAL:
Participating would support the strategic goal of maintaining
effective communications with other cities,special districts,
State and Federal governments,community organizations and
Mexico.
LEGAL IMPACT:
None.
Mark 'Watt6n ',0
General Manager
Attachments:
A)Candidates'Statement of Qualification
B)Election Ballot
RE-ELECT
DEWEY AUSMUS
TO
CSDA BOARD OF DIRECTORS
Please re-elect me to the Board of Directors of CSDA.I am dedi-
cated to supporting CSDA's role in educating the general public,
legislators and their constituents to the important role that special
districts play in California.
Over the past 32 years,I have been fortunate to participate in
many of the achievements made by CSDA.Ifre-elected,I will con-
tinue to bring both diverse experience and strong enthusiasm to the
CSDA Board and to be an involved and contributory Director.
As a CSDA Board Member and for many years,the only Director
from cemetery districts,I have been a primary source of informa-
tion and support for the unique operational and financial problems
of small special districts.
I am a certified Special District Administrator with 28 years experience as General Manager of a
California Public Cemetery District.I have served on the Board of Directors and as President of the
California Association of Public Cemeteries and as the CAPC Executive Director since 1999,and am
recognized statewide as an authority on Public Cemetery District Law and operational procedures.
Experience:
•U.S.Navy,Seaman Recruit to Chief Warrant Officer (W-4)1956-1979
•General Manager,North County Cemetery District 1979-2006
•Certified "Special District Administrator"2006
•CSDA Board of Directors 1993-2002 2007-present
•Special District Risk Management Authority Board ofDirectors 1996-2003
•CSDA Finance Corporation Board of Directors
•CSDA Investment Pool (MBIA),Investment Advisor
•California Association of Public Cemeteries (CAPC)Board ofDirectors
•CAPC President 1987-1989
•CAPC Executive Director 1999-Present
•Special District Leadership Foundation Board ofDirectors from conception to present
•Special District Advisory Committee to San Diego LAFCO
•Completion of Special District Governance Academy 2004
·Vice-President California Special Districts Association 2011
Primary Awards:
CSDA William Hollingsworth Award for Excellence
CAPC Cemeterian of the Year 1991
CAPC Ruben Siemens-Wayne Byington Award 2006
Thank you for your consideration.
Dewey L.Ausmus,SDA
Dewey L.Ausnms,SDA
North County Cemetery District,Escondido/San Marcos,California
Please re-elect me to the Board of Directors of CSDA.I am dedicated to supporting
CSDA's role in educating the general public,legislators and their constituents to the
important role that special districts play in California.
0\'e1'the past :32 yeal's,I have been fortuna te to participate in lnany of the achievClnents
Inacle by CSD..A.Fron1 hlunble beginnings,CSDJ\has grown into a strong force \vhich is
now recognized by State Legislators,Counties and Cities as the voice for all special
districts,
As a CSDA Board Member from cemetery districts,I have been a primary source of
information and support for the unique opemtional and financial problems of small special
districts,Last year,in an effort to make CSDA membership possible for all special districts,
I was a strong advocate for the Boardsl decision to lovver melnbership clues for 81n2111
districts to a more affordable price,I will continue efforts to ensure CSDA educational
pl'ogrcuns and services meet the needs of and arC'available to all special districts.
I am currently serving as Vice-President of CSDA and if re-elected,I will continue to bring
both diverse experience and strong enthusiasm to the CSDA Board and to be an involved
and contributory Director,
Jeff Leatherman
Candidate Statement
California Special Districts Association's Board of Directors,Region 6
As the General Manager of one of the most active and diverse recreation and park
districts,I know firsthand the importance of local,independent special districts.I believe
my experience in the private and public sectors allows me to be an effective leader for
my agency and the future of CSDA.As a member of my community I serve on various
community boards and service clubs including the Police Activity League,Sheriff
Activity League,Exchange Club of Hemet and San Jacinto,and the Friends of Valley-
Wide Foundation.
Government is under the microscope of our communities and local elected leaders.
believe this is an opportunity to show that special districts are efficient,effective,
proactive government agencies that can deliver quality services for our
communities.The CSDA staff has been working diligently positioning special districts
on an equal playing field with cities and counties,and created an opportunity for special
districts to positively impact the State of California.
The opportunity to be an advocate for the benefits of local special districts in Southern
California as well as the State of California would be a great honor.Our communities
have an immense need for quality services and they deserve to receive those services
from efficient special districts.
I am a husband,father,and a member of the community I serve.My hope is to
represent Region 6 and create local connections that have a state wide impact for
special districts in California.
/•...,~~••
REGION SIX
•
Sear C,term
ends 2014
\1c-nlber D:stnct
f"ili";It.'",..,,::::<,i_~'l"~.,.....,::~..:;.",.""
Y;<C$DA BOARD Of DIRECTORS
'};:,!!J,!"U,!'!=LE;CTION 2011 i""~'I'I',(UIFields MustB6 Completedfor bal/OIlOb.~tefl.
..:;y,:,,(~/ease '{9te forpnly one.)
L Dewey Ausmus'
.Nc'nh C:};.mtr C"lfle:~·'y [l-:;,n:;1
•1/1CW7iboni
Date:
AGENDA ITEM 8b
STAFF REPORT
TYPE MEETING:Regular Board Meeting
SUBMITTED BY:Mark Watton,
General Manager
MEETING DATE:
W.O.lG.F.NO:
July 15,2011
DIV.NO.
SUBJECT:Board of Directors 2011 Calendar of Meetings
GENERAL MANAGER'S RECOMMENDATION:
At the request of the Board,the attached Board of Director's meeting
calendar for 2011 is being presented for discussion.
PURPOSE:
This staff report is being presented to provide the Board the
opportunity to review the 2011 Board of Director's meeting calendars
and amend the schedule as needed.
COMMITTEE ACTION:
N/A
ANALYSIS:
The Board requested that this item be presented at each meeting so
they may have an opportunity to review the Board meeting calendar
schedule and amend it as needed.
STRATEGIC GOAL:
N/A
FISCAL IMPACT:
None.
LEGAL IMPACT:
None.
Attachments:Calendar of Meetings for 2011
G\UscrOata\DistScc\\vI",WORD\STAFRPTS\Board\leclingCalendar 7-15-II.doc
Regular Board Meetiugs:
January 5,2011
February 2,20 II
March 2,20 II
April 6,2011
May 4,2011
June 1.2011
July 15,2011
August 10,2011
September 7,20 II
October 5,2011
November 2,2011
December 7,2011
Board Workshops:
Board of Directors,Workshops
and Committee Meetings
2011
Special Board or Committee Meetings (3fd
Wednesday ofEach Month or as Noted)
January 19,2011
February 16,2011
March 16,2011
April 20,20 II
May 18,2011
June 15,2011
.July 20,2011
August 17,2011
September 21,20 II
October 19,2011
November 16,2011
December 21,2011
Budget Workshop:Monday,May 16,2011
Special Board Meeting/Board Retreat Workshop:TBD
Ci:\UscrData\OistScc\WfNWORD\STAFRPTS\Board Meeting Calendar Attach A for 2011 7-15-11.doc
Page 1 of I
AGENDA ITEM 9a
STAFF REPORT
TYPE MEETING:Regular Board
SUBMITTED BY:Frank Anderson,Utility
/0
Services Manager Y)
MEETING DATE:
W.O./G.F.NO:
July 15,2011
DIV.NO.All
APPROVED BY:
(Chien
APPROVED BY:
(Ass!.GM):
SUBJECT:
Pedro Porras,
Chief,Water oper~tions
Manny Magana"'~'~~~~::'Y~~~:~;~'~,~<
Assistant General Mahager,Engineering &Operations
District AMR progress report
GENERAL MANAGER'S RECOMMENDATION,
This is an informational item and requires no Board action.
COMMITTEE ACTION,
Not Applicable.
PURPOSE,
This is
Reading
to inform the Board of the District's Automated
(AMR)meter retrofit program status and progress.
Meter
ANALYSIS,
In an effort to control anticipated labor costs and to more
efficiently record consumption usage of its customers while
providing accurate reads,the Otay Water District implemented
AMR technology that uses radio-band frequencies.These
frequencies are broadcast from a radio transponder that is
attached to the water meter register which records water
consumption activities.These frequencies are then received by
specialized laptops that are located in vehicles that drive
through customers'neighborhoods in order to collect and record
water use consumption which in turn is downloaded to the
District's finance billing department.
In January of 2005,after a comprehensive review,District staff
recommended Master Meter to be our AMR meter supplier.
Currently,there are 49,057 meters in the ground,
8,2011,there are 35,933 Master Meter AMR's
currently used for billing.This equates to 73.25%
and as of June
in the ground
completion.
During this last fiscal year-to-date,contractual AMR change
outs included 4,559 meters at a unit cost of $32.98,while in-
house staff retrofitted 1,881 meters from %-inch to 6-inch in
size to complete meter-read routes.Since 2008,the District's
average annual replacement from manual read to AMR is
approximately 12%.
Originally,the District had 105 manual-read meter routes that
have been re-configured into 84 meter-read routes.Currently,57
routes are being read by radio for billing.Of these routes,45
are complete AMR read routes and 11 routes are within 5%of
being complete radio-read routes and are projected to be
retrofitted to complete AMR by the end of the fiscal year.
Twenty-eight routes are non-AMR routes with an average of eight
routes projected to be converted every year.
The current number of meter reading staff members is five FTE
positions and had the District not implemented the AMR Program,
total staff needs would have been nine FTE with an ultimate of
eleven FTE.Current total savings due to the AMR Program is
four FTE positions which results in a total savings of
approximately $1,950,924.68 as of June 2011.
The retrofitting project is expected to conclude in FY 2014 with
an estimated savings of $5.02 million.
To date,Master Meter,
sustainable product and
Inc.AMRs continue to be a reliable
are meeting the District's needs.
and
FISCAL IMPACT:
meters from the AMR/Manual Meter
dependant upon the schedule of
fiscal year 2012 to fiscal year
Master Meter,Inc.Agreement,the
defined discount of Master Meter,
The annual purchase of
Replacement CIP 2458 is
replacements projected from
2014.As a condition of the
per meter cost is based on a
Inc's published standard price schedule.To date,Master Meter,
Inc.has not made any adjustments to this schedule.
In addition,we have had an excellent replacement unit
Pacific Meter which we have benefitted since 2009,
have varied from $47.00 to $32.98 per meter.
cost from
the costs
The total budget for the AMR/Manual Meter Replacement CIP 2458
is $10,448,000.Current expenditures and encumbrances for the
CIP as of June 6 are $5,501,355.68.
STRATEGIC GOAL:
Implementation of the AMR program per schedule.
LEGAL IMPACT:
None.
Quality Assurance Approval Sheet
Subject:District AMR Progress Report
Document Description:Staff report for the July 15,2011 Board Meeting.
Project No.:P2458
Author:
Manager:
(,,/i t !'/
t,·L·{··({;//'
=--"'~"~'-~~~--------
Signature
\fdn W~C=~'-'-~"'----_
Printed Name
Date:-\\ \ \\\
Date:_'_\_\-,--l\-,--\.'-'__
Date:_4_\1-'_\--,--\\__
The above signatures attest that the attached document has been revinved and to the best oftheir ability,the signers
verify that it meets the District quality standard by clearly and concisely conveying the intended information;being
grammatically correct and free offormatting and typographical errors;accurately presenting calculated values and
numerical references;and being internally consistent,legible and uniform in its presentation style.
June -2011
•
•Automatic Meter Reading,or AMR,is the
technology of automatically collecting
consumption,diagnostic,and status data
from water meter devices and
transferring that data to a
central database for billing,
troubleshooting,and analyzing.
The primary driver for the
automation of meter reading
is not on Iy to red uce labor
costs,but to acquire data that
is difficult to obtain.
As an example,many water meters are
installed in locations that require the utility to
schedule an appointment with the homeowner
in order to obtain access to the meter.
Benefits of Advanced Metering
•Benefits are increased safety,
efficiencies,outage detection,
tamper notification and reduced
labor cost as a result
of automating reads,
connections and
d iscon nects.
'I
·"
WARNING
ICAN MAKE IT TO TlIE
FElIU IN 2,8 SECONDS
CAN YOU?
•In 1972,Theodore George "Ted"Paraskevakos
developed a sensor monitoring system which
used digital transmission for meter reading
capabilities for all utilities.
•In 1974,Mr.Paraskevakos was awarded a u.s.
patent for this technology.
•In 1977,he launched Metretek,Inc.,which
developed and produced the first fully
automated,commercially available remote
meter reading and load management system.
b
-l-lersey-Meters
~seNSUS~METERING SYSTEMS
NEPTUNE
TECHNOLOGY GROUP
~.:~....."~•••••e••
elste r
l.Q}tamatic~
~
MASTER
METER
,\II
(~/ellsprlng
wHeless BadgerMeter,Inc.
I
•In January of 2002 the Board approved the
AMR program and declared that effective July
1,2002,all new and replacement meters
would have AMR technology.
•After a brief set back with our original vendor,
we transitioned to Master Meter Dialog 3G,
which has remained our current product.
<)
•In 2005 the Board of Directors approved
establishing Master Meter (MM)3G as the unit
to be used for the District's AMR program.
•
•By the end of 2005 the District had over 3,000
MMs 3G units in the ground.
10
~
~
MASTER
METER
11
•Master Meter's DIALOG 3G®is a
wireless system fully integrated into
the register of the water meter.
•3G®integral AMR technology places
the encoder,RF transmitter,battery,
and antenna safely inside the
register's stainless steel and tempered
glass body.Their exclusive
ConnectionFree™design featuring no
wires or connections survives any
installation scenario and reduces the
total system cost with a faster install
time,no wire related maintenance
hassles,and reduced temptation of
tamper.
Ii
AMR equipment operates at a very
low-level radio frequency and will
not interfere with or operate any
other electronic devices such as
garage door openers,televisions,
cordless or cellular phones,
wireless computer networks,
internet access,and cardiac
pacemakers.
"11
District staff just drives down
the street and collects meter
reads with a computer that is
mounted in a District vehicle.
Each meter has its own
identification number so there
is no confusion as to which
service address belongs to
which meter.
!:!!!p ://www.youtube.com/user/OtayWater
District#p/u/1/cvIQHAUlaG I
•Integral Data Logging™-4,000 scalable points of meter data to
conclusively resolve customer billing disputes,aid conservation
efforts,verify compliance with water restrictions,and verify meter
reversal water theft.
•Revenue Impact Alerts™-Our vigilant suite of alarms continually
guards against theft (reverse flow),leak,tamper,and zero
consumption scenarios.
•ConnectionFree™-No wires.No connections.No installation or
maintenance hassles.
•Sync Reads™-This standard option enables synchronized meter-read
data with the integral Real Time Clock (RTC)providing greater control
in conservation efforts and the understanding of water loss,even
while in Mobile AMR (drive-by)without the complexity of a Fixed
Network deployment.
1',
~...~.
...,."
•As of June 2011,the
District reports a total of
49,057 meters in the
ground from which
35,933 are Master Meter
DIALOG 3G.
•This equates to 73.25%
AMRs in the ground.
•Originally,the District had 105 manual-read meter
routes that have been re-configured into 84 meter-
read routes.
•56 routes are being read by radio for billing.
-45 are complete AMR read routes
-11 routes are within 5%of being complete radio-read
routes and are projected to be retrofitted to complete
AMR by the end of the fiscal year.
•28 routes are non-AMR routes.
•An average of 8 routes are projected to be converted
every year.
II
AMR Route Status
o
_AMR
_NonAMR
Non-metered areas (open space/vacant land)
•Due to the conversion to AMR,we are able to
read more meters in a day (approx.
3,500 vs.1,000 manual)
•So far,meter reading staff has
been reduced by 3 FTE positions
and 1 Part Timer.
10
Panasonic
•As of now,the
accrued saving
from labor totals
$1,950,924.
•By FY 2014 all meters are expected
to be fully AMR capability.Saving
staff,vehicles and fuel.
il!
•The total saving by 2014 is expected to be more
than $5.02 million.
•In 2019 (fifteen years from 2004)we
will start the first replacement of
batteries.
•In 2034 (thirty years from 2004)we
will start replacing both the meters
with the registers.
n
AGENDA ITEM 10
STAFF REPORT
TYPE
MEETING:Regular Board
MEETING
DATE:July 15,2011
SUBMITTED
BY:
Mark Watton
General Manager
W.O./G.F.
NO:
N/A DIV.
NO.
N/A
SUBJECT:General Manager's Report
ADMINISTRATIVE SERVICES,INFORMATION TECHNOLOGY AND FINANCE:
ADMINISTRATIVE SERVICES:
Human Resources:
•Recognition Luncheon -The District's summer Recognition
Luncheon and BBQ was held on Wednesday,July 13 th at the
Operations Center.
•Employee Picnic -The Employee Picnic will be held on Saturday,
August 13th at Santee Lakes.Employees,guests,and children
will enjoy excellent food,while playing games,paddling on the
lake,or participating in the District's annual horseshoe
tournament.
•Recognition Program -The Recognition Program "las updated to
include a focus on strategic planning initiatives to ensure
that the District recognizes employees who go above and beyond
with respect to strategic planning objectives,which include
streamlining business processes and promoting cost-
effectiveness through leveraging automated systems.
•Performance Evaluations -This is the time of the year that
most employees,other than probationary employees,receive
their annual performance evaluation.The pre-evaluation,that
employees provide to their managers prior to the manager
completing the review,was updated to include a strategic focus
of our upcoming Strategic Plan by requesting employee input on
how to streamline business processes and promote cost-
effectiveness through leveraging automated systems.By
including this in the pre-evaluation,it will promote
discussions at all levels of the organization in support of the
Strategic Plan.
•New Hires -There was one new hire in the month of June:
Senior Civil Design Engineer.
Water Conservation and School Education:
•Water Conservation Outreach -On June 8th ,Water Conservation
Manager,William Granger,presented during the California Urban
Water Conservation Council Plenary.He also presented on June
12th at the AWWA Annual Conference and Expo in Washington,DC on
the topic of the District's success with commercial and
institutional water conservation.
•School Poster and Video Contest -The District received 12
posters from seven different elementary schools in its service
area.The top three posters were forwarded to Metropolitan
Water District in early June for possible inclusion in their
2012 water calendar.
•Student Water Video Contest -Unfortunately,the District did
not receive any entries even after extending the deadline from
mid-April to June 17,2011,and promoting the contest online
and directly to the District's nine high schools and two
community colleges.Next year,the District will start
promoting the contest even earlier in the school year.
•Chula Vista's Naturescape Program -On June 7th,the District
was recognized at the Chula Vista City Council Meeting as a
vital contributor towards its success in becoming recognized as
a Community Wildlife Habitat by the Natural Wildlife
Federation.There are only 52 certified communities throughout
the United States.
Safety and Security:
•On June 13th ,Otay representatives attended the "2011 ARkStorm
Tabletop Exercise -Water Utilities and Stakeholders"meeting
hosted by the San Diego County Water Authority,the Water
Agencies Emergency Collaborative,and the Office of Emergency
Services."ARkStorm"stands for Atmospheric River 1,000,which
describes a hypothetical storm that would strike the U.S.West
Coast.
The ARkStorm Tabletop Exercise explored how regional water
agencies will cope with the catastrophic flooding and what
measures can be taken to help ensure the uninterrupted supply
of safe drinking water to residents.
•Claims -The District processed the following claim:
o George Osper (5/13/11)-Rejected claim for $2,169 for leak
detection and repair charges incurred due to a water leak on
claimant's residence;repairs were to the irrigation system
on the claimant's side of the meter.
2
Purchasing and Facilities:
•Purchase Orders -There were 90 purchase orders processed
in June 2011 for a total of $595,109.09.
INFORMATION TECHNOLOGY AND STRATEGIC PLANNING:
•IT Assets Inventory -Staff is now able to track over 400 IT
assets (workstations,ToughBooks,monitors,cameras,printers)
in real time with our new Alloy Asset Software.
•Servers/Applications Updates -Staff completed the upgrades to
SQL 2008 and Exchange 2010 and have a development version of
SharePoint 2010.
•Security -We have a multidisciplinary team developing
enhancements to the Otay Security Plan,including integrated
intrusion alarms,video and other security enhancements such as
"Cyberlocksff (an access control system that increases key
control and accountability throughout our organization).
•Network Security -Staff conducted an intrusion test of our
network.The "ethical hackerff vendor was "not able to exploit
any vulnerabilityff.The vendor made helpful suggestions to
increase our network security,which staff will implement.
•Hardware/Software Upgrades -GIS is working on the hardware and
software update.The new VM servers and ArcGIS 10 Suite will
increase the capacity of storing Asset Management data
efficiently.The upgrade will also improve the performance of
the GIS'Operation Dashboard Viewer.
•Image Data -The newly acquired 4-inch image data has been
delivered.Otay GIS staff worked with GIS staff from
Sweetwater Authority,City of Chula Vista,National City and
City of Imperial Beach to QAQC the delivery.Otay also hosted
a workshop to discuss the best practice of deploying the images
on June 15th •
•Hach WIMS -Hach WIMS went live on May 5,2011.The
application tracks day-to-day operations and reports software
that provides simple and efficient management of the water
treatment control process.The software will provide features
to gather statistical analysis,mean,variance,standard
deviation,maximum and confidence interval for our treatment
process.This also includes a LIMS (Lab Cal)module for
scheduling and tracking lab orders.The system implementation
includes the integration with SCADA and PDAs to gather field
data.This project eliminated older Otay applications that
were not properly integrated with other systems,hardcopy entry
forms,manual data entry and manual calculation of data.
•Board Packets -A demo on creating Board packets through
SharePoint workflow was conducted in May with the District
3
Secretary.The automated business process consolidates various
staff reports and other necessary documents and creates a
single Board packet.Staff will be testing this process for
the next couple of months before going live.
•Alp Business Process -Staff started the process of reviewing
Accounts Payable business processes and has completed
documenting their current business processes and made
recommendations for improvement.We are currently working on
implementing the "to-be-solutions".
FINANCE:
•FEMA Claims (December 2010 Storms)-The District received an
initial claims reimbursement check from FEMA for $3,019.00,for
work on the embankment behind the District's Operations
Warehouse.Approvals and additional payments for damages to 3
other sites are expected to be processed in the next month.
Repairs to the road between the District's Treatment Plant and
Salt Creek Golf Course will not begin until after September 15,
2011,due to environmental considerations in the designated
habitat wildlife area.
•GFOA Certificate of Achievement for Excellence in Financial
Reporting -The District received this award from the
Government Finance Officers Association (GFOA),for the
Comprehensive Annual Financial Report (CAFR)for the fiscal
year ended June 30,2010.This is the seventh consecutive year
the District has received this award.
•FY 2012 Budget Books -The next step will be to publish the
budget books in early September and then distribute copies.
The final budget will show FY 2011 actual numbers.The budget
will also be sent to GFOA and CSMFO to be considered for
various budget awards.
•Financial Reporting:
o The financial reporting for May 31,2011 is as follows:For
the eleven months ended May 31,2011,there are total
revenues of $63,716,664 and total expenses of $68,369,109.
The expenses exceeded revenues by $4,652,445 due primarily
to potable and reclaimed water sales that are below budget.
Other variances include three (3)unbudgeted items that have
been paid or were accrued:1)Metro sewer costs from FY 2009
of $261,500,2)accrual of $261,100 for recycled water from
the City on the "Take-or-Pay"Agreement,and 3)payment of
$254,200 to the City for water treatment at the Lower Otay
Treatment plant.
o The financial reporting for investments for May 31,2011 is
as follows:The market value shown in the Portfolio Summary
and in the Investment Portfolio Details as of May 31,2011
4
total $101,886,014.81 with an average yield to maturity of
.797%.The total earnings year-to-date are $941,207.41.
ENGINEERING AND WATER OPERATIONS:
Engineering:
•Rancho del Rey Groundwater Well Development:A process design
workshop with Engineering and Operations staff was conducted by
Tetra Tech on June 1,2011.The workshop provided much of the
information necessary for Tetra Tech to prepare the project
PDR.Additional water quality data is needed from the well to
finalize the design criteria.Activities are underway to
secure a sewer discharge permit from the City of Chula Vista,
power supply from SDG&E,and other components,to enable early
pumping.A community outreach event was held on June 16,2011
from 6:00-7:30pm at Childtime Daycare Center Parking Lot,770
Rancho del Rey Parkway,Chula Vista,near the well site.The
design is anticipated to be complete by the end of calendar
year 2011,with construction complete by the end of calendar
year 2012.(P2434)
•North District -South District Interconnections System:This
project consists of installing approximately seven (7)miles of
large diameter pipe from Proctor Valley Rd.in Chula Vista to
Paradise Valley Rd.in Spring Valley.The project is currently
in the early design phase with Lee &Ro,Inc.working on the
preliminary design report.Work includes surveying,
geotechnical,environmental,and community outreach.A project
name for PR branding purposes has been selected:"Otay
Interconnect Pipeline!!and a website is in development.
Caltrans is appraising a parcel of excess property that the
District has expressed interest in purchasing for the pump
station site.Staff has completed a mass balance analysis to
determine how the proposed North District and South District
facilities can be used in various normal and emergency
operations scenarios,now and in the future.In a follow-on
effort,a hydraulic modeling study has been kicked off to
determine pump station design criteria and system impacts that
may warrant future CIP projects.(P2511)
•SR-905 Utility Relocations:The District received a check for
$198,189 from Caltrans on June 2.This is final payment for
all remaining relocation expenses under this project.An
additional check from Caltrans of about $33,000 is expected
later in 2011 as a refund for overpayment of Betterment costs.
(P2440)
5
total $101,886,014.81 with an average yield to maturity of
.797%.The total earnings year-to-date are $941,207.41.
ENGINEERING AND WATER OPERATIONS:
Engineering:
•Rancho del Rey Groundwater Well Development:A process design
workshop with Engineering and Operations staff was conducted by
Tetra Tech on June 1,2011.The workshop provided much of the
information necessary for Tetra Tech to prepare the project
PDR.Additional water quality data is needed from the well to
finalize the design criteria.Activities are underway to
secure a sewer discharge permit from the City of Chula Vista,
power supply from SDG&E,and other components,to enable early
pumping.A community outreach event was held on June 16,2011
from 6:00-7:30pm at Childtime Daycare Center Parking Lot,770
Rancho del Rey Parkway,Chula Vista,near the well site.The
design is anticipated to be complete by the end of calendar
year 2011,with construction complete by the end of calendar
year 2012.(P2434)
•North District -South District Interconnections System:This
project consists of installing approximately seven (7)miles of
large diameter pipe from Proctor Valley Rd.in Chula Vista to
Paradise Valley Rd.in Spring Valley.The project is currently
in the early design phase with Lee &Ro,Inc.working on the
preliminary design report.Work includes surveying,
geotechnical,environmental,and community outreach.A project
name for PR branding purposes has been selected:~Otay
Interconnect Pipe1ineu and a website is in development.
Initial community outreach using the new name will occur in
June,pending approval of a draft outreach plan and fact sheet.
A first step will be to issue the CEQA Notice of Preparation.
Caltrans is appraising a parcel of excess property that the
District has expressed interest in purchasing for the pump
station site.Staff has completed a mass balance analysis to
determine how the proposed North District and South District
facilities can be used in various normal and emergency
operations scenarios,now and in the future.In a follow-on
effort,a hydraulic modeling study has been kicked off to
determine pump station design criteria and system impacts that
may warrant future CIP projects.(P2511)
•SR-905 Utility Relocations:The District received a check for
$198,189 from Caltrans on June 2.This is final payment for
all remaining relocation expenses under this project.An
additional check from Caltrans of about $33,000 is expected
later in 2011 as a refund for overpayment of Betterment costs.
(P2440)
5
•Del Rio Rd.&Gillispie Dr.Emergency Interconnections:This
project consists of installing two new emergency
interconnections with Helix Water District.LH Woods completed
the installation of the vaults and piping at each location.
They are scheduled to pave and install the electrical
components in June.This project is on budget and scheduled to
be completed in August 2011.(P2488,P24991
•657-1 &2 Reservoirs Coating:B1astco has completed the
interior and exterior coating of the 657-1 Reservoir.The
reservoir was filled with water and "VOC"tests were performed.
These tests failed due to the presence of reportable compounds
in the water.The water is currently being aerated to allow
the VOCs to be volatized.Staff is taking additional samples
before putting the reservoir into service.
The exterior coating of the 657-2 has been removed and the
final coating has been applied.The Project is scheduled to be
completed at end of August 2011.(P2505,P25061
•1296-1 &2 Reservoirs Coating:The 1296-2 Reservoir is
completed and in operation.The Board approved an increase to
the 1296-1 Reservoir budget at the June 1 Board Meeting to
account for the funds needed to complete the project.West
Coast Industrial re-coated the bottom 8-feet of the reservoir
wall and the floor with a 100%solids product to help resolve
the previously failed VOC tests.Staff is conducting further
testing to ensure that the product will perform as specified.
The project completion date will extend beyond the end of this
Fiscal Year to July 29,2011.(P2490,P2492)
•944-1R Recycled Water Pump Station Upgrades &Enhancements:
This project consists of upgrading the 944-1R Pump Station with
new pumps,new pipe configurations,and electrical upgrades to
keep up with current and future recycled water demands.The
Board awarded the contract to Sepulveda Construction,Inc.at
the April 6,2011 Board Meeting.Sepulveda is working on
submittals and schedules.This project is scheduled to be
completed in May 2012.(R2091)
•Ralph W.Chapman Water Reclamation Facility Upgrade Project:
This project consists of an upgrade to the treatment plant to
reduce the nitrogen levels in the plant effluent.The upgrades
include modifications to the aeration basins,the addition of
energy-efficient turbo blowers and replacement of corroded air
piping,a new cover for the filter backwash storage tank,a new
filter air scour system and automation enhancements.The bids
were opened on May 26th and the apparent low bidder is NEWest
Construction (NEWest).NEWest has worked on two previous
projects for the District and performed very well.
Construction is anticipated to begin in August 2011 and will
take approximately one (II year to complete.(R2096)
6
•Solar Power Feasibility Study:The Otay Water District Self-
Generation Assessment Report prepared by the California Center
for Sustainable Energy concluded that it is unlikely the
District will be able to finance a project that will result in
a positive return on investment.The timing of the projects
fall short of the scale needed to attract developers,but the
District will continue to look for opportunities to use solar
power on each CIP project.The District will re-evaluate the
conclusions next year unless legislation beneficial to solar
power projects are enacted,solar incentives increase,energy
tariffs change,or if partnering opportunities present
themselves.
•For the month of May 2011,the District sold 21 meters (35.5
EDUs)generating $139,650 in revenue.Projection for this
period was 12 meters (26 EDUs)with budgeted revenue of
$217,086.Projected revenue from June 1,2010 through June 30,
2011 is $2,605,032;against a budget of $2,387,946 as of May
31,2011.Revenue collected to date is $3,220,634,which is
35%above projection.
•For the month of May,staff reviewed two (2)potential easement
encroachments and will be gathering all the necessary
information prior to informing customer of the removal of the
encroachment.The above is a part of an on-going program of
easement monitoring.
The following table summarizes Engineering's project purchases and
Change Orders issued during the period of May 23,2011 through June
10,2011 that were within staff signatory authority:
Date Action Amount I Contractor/ProjectConsultant
Del Rio Rd &Gillispie
5/23/11 c.o.#2 $4,718 LH Woods Sons Dr Emergency&Interconnections
(P2488 &P2 489)
5/23/11 Amendment #l $24,330 Darnell &As-Needed Traffic
Assoc.Engineering Svcs.
5/25/11 P.o.$45,000 Alta Land As-Needed Svcs for
Surveying Mark-outs
Water Operations:
•Total number of potable water meters is 48,359.
•Potable sales in units are 4.5%below budget and recycled sales
are 2.8%below budget through May 2011.
•Potable water purchases for May 2011 were 2,886.3 acre-feet,
compared to budgeted purchases of 2,422.3 acre-feet which is
7
19.2%above the budget.The cumulative variance remains 4.5%
below budget.
Potable Water Purchases
40.000
35.000
30.000
25.000
20.000
15.000
10.000
5.000
""'-'Purchases
--Budget
-'-Allocation
Jul-10 Aug-10 Sep-10 Ocl-10 Nov-10 Dec-10 Jan-11 Feb-11 Mar-11 Apr-11 May-11
•Recycled water consumption for the month of May is as follows:
Total consumption was 389.4 acre-feet or 126,849,580 gallons
and the average daily consumption was 4,091,922 gallons per
day.
Total number of recycled water meters is 689.
Total recycled water consumption to date for FY 2011 is 3,395.4
acre-feet .
•Wastewater flows for the month of May were as follows:
•
•
•
•
•
Total basin flow,gallons per day:1,947,422.
Spring Valley Sanitation District Flow to Metro,gallons per
day:641,916.
Total Otay flow,gallons per day:1,295,549.
Flow Processed at the Ralph W.Chapman Water Recycling
Facility,gallons per day:1,136,903.
Flow to Metro from Otay Water District,gallons per day:
168,604.
end of May there were 6,081 wastewater connections/EDUs.
8
OTAY WATER DISTRICT
COMPARATIVE BUDGET SUMMARY
FOR ELEVEN MONTHS ENDED MAY 3I,20 II
Exhibit A
REVENUES:
Water Sales
Energy Charges
System Charges
Penalties
MWD &CWA Fixed Charges
Total \Vatcr Sales
Reclamation Sales
Sc\ver Charges
Meter Fees
Capacity Fee Revenues
Betterment Fees for Maintenance
Non-Operating Revenues
Tax Revenues
Interest
General Fund Draw Down
Transfer from OPEB
Total Revenues
EXPENSES:
Potable \Vatcr Purchases
Recycled Water Purchases
CWA-Infrastructure Access Chargl~
C\VA-Customer Service Charge
C\VA-Emergency Storage Charge
MWD-Capacity Res Charge
MWD-Readiness to Serve Charge
Subtotal Water Purchases
Power Charges
Payroll &Related Costs
Material &Maintenance
Administrative Expenses
Legal Fees
Expansion Reserve
Betterment Reserve
Replacement Reserve
Transfer to Se\ver General Fund
Transfer to Genera!Fund Reserve
Total Expenses
EXCESS REVENUES(EXPENSE)
F:/MORPT/FS2011-0511 attachment
Annual
Budget
$36,560,100
1.854,600
9,532,200
747.600
7.639,400
56.333.900
7.620.600
2.270.500
50.300
1.095.300
657,400
1.948.300
3.843,900
296.200
1.657.500
1.720.000
$76,993,900
S 26.238.700,
1.179.900
U50.700
1..115.200
2.875.200
665.100
1.237,400
35.057.200
2.520.700
16,749,400
3.769,500
5,130,400
451.200
2,775,000
1,435,000
6.965.000
WO,500
1.750.000
$76.993.900
$-
YTD YTD YTD
Actual Budget Variance Var %
$28.511.916 $32.992.300 $(4,480,384)(13.6%)
1,516.500 1.667.200 (150,7(0)(9.0%)
8.628.367 8.704.200 (75,833)(0.9%)
604,889 665,400 (60.511 )(9.1%)
6,730,626 6,931,600 (200,974)(?9(k)
45.99),)98 50.960.700 (4,968,402)(9.7%)
5.859.0m 6.692,200 (8.\3,197)(12.5%)
2.223,863 2,121.975 101.888 4.Wk
73.259 46,200 27,059 58.Mf
948.333 1.004,000 (55.667)(5.5%)
493.130 577.600 \R4,470)(14,6%)
1.837..133 1.755.858 81.474 4.60i'
:,.517.164 3.767.100 (249.936)(6.6%)
134.582 246.500 (I 11.918)(45.4%)
1.519.400 1.519,400 OJV!r
1,118.300 1.118.300 0.0%
$63.716.664 S 69,809,833 S (6.093,169)Us.7Cf()
S 22.644,551 S 23.824,300 S 1.179.749 5.0%
1.215.466 986,450 (229.016)(23.27c')
1,407.4m 1.407.600 197 O.(F:t
1.194.0I0 I.194,000 (10)(CI,O'Ye)
2.618,433 2,611,100 (7,333)(0.3%)
605.68 I 609.600 3.919 0,6%
1.129..199 1.129.700 301 O.O'k
30,814,943 31.762.750 947,807 3.0%
1.997.030 2.226,600 229.570 10.37c
15,942.886 15.519.500 (423.386)(2.TYc>
3.384,468 3.337,375 (47,093)(1,4%)
3.717.187 4,435,346 718,159 16.2tJi-,
306.595 413.600 107,005 25.9%
2.543,800 2,543.800 O.O'k
U 15,400 U 15,400 0,0%
6.384.600 6,384,600 O.GIft
358.000 358.000 0.0%
1,604,200 1.604,200 O.O(l:
$68,369,109 $69,901,171 $1.532.061 2.2Cfr
$(4,652,4451 $(91,337)$(4,561,108)
6/24/2011 10:41 AM
OTAY WATER DISTRICT
INVESTMENT PORTFOLIO REVIEW
MAY 31,20U
INVESTMENT OVERVIEW &MARKET STATUS:
The federal funds rate has remained constant now for over 29-months.On December 16,2008,at the Federal Reserve Board's regular
scheduled meeting,the federal funds rate was lowered from 1.00%to "a target range oj'between Zero and 0.25%"in response to the
nation's ongoing financial crisis,as well as banking industry pressure to ease credit and stimulate the economy.This marked the ninth
reduction in a row since September 18,2007,when the rate was 5.25%.There have been no further changes made to the federal funds
rate at the Federal Reserve Board's subsequent regular scheduled meetings,the most recent of which was hcld on April 27,20 II.
They went on to say:"The COf/unittee continues to anticipate that economic conditions are likely to warrant exceptionally low levels
oj'the .fi!deralfimds rate .fiJI'an extended period."
Despite the large drop in available interest rates,the District's overall effective rate of return at May 31 st was 0.85%,which was a
decrease of I basis point (0.0 I%)from the prior month.At the same time the LAIF return on deposits has decreased over the last
several months,reaching an average effective yield of 0.41 '70 for the month of May 20 II.Based on our success at maintaining a
competitive rate of rcturn on our portfolio during this extended period of intcrest rate declines,no changes in investment stratcgy are
being considercd at this time.
In accordance with the District's Investment Policy,all District funds continue to be managcd based on the objectives,in priority
order,of safety,liquidity,and return on investment.
PORTFOLIO COMPLIANCE:May 31,20U
8.01:
8.02:
8.02:
8.03:
8.04:
8.05:
8.06:
8.07:
8.08:
12.0:
Investment
Treasury Securities
Local Agency Investment Fund (Operations)
Local Agency Investment Fund (Bonds)
Federal Agency Issues
Certificates of Deposit
Short-Term Commercial Notes
Medium-Term Commercial Debt
Money Market Mutual Funds
San Diego County Pool
Maximum Single Financial Institution
State Limit
100%
$40 Million
100%
100%
30%
25%
30%
20'/(,
100%
100%
Otay Limit
100%
$40 Million
100%
100%
15%
15%
15%
15%
100%
50%
Otay Actual
o
$31.42 Million
3.98%
52.25%
0.08%
o
o
o
11.81 %
1.00%
Target:Meet or Exceed 100%of LAIF
0 1.80E~E 1.60;;~1.40>.5
c 1.200
E 1.00";;a;0.80
0.60
0.40
0.20
0.00
1st Qtr FY 10
IiILAIF 0.90
.Olay 1.62
ODifference 0.72
Performance Measure F-12
Return on Investment
IS1QtrFYII 211dQtrFYII 3rd Qlr PY II
0.51 0.47 0.52
1.13 0.92 0.89
0.62 0.45 o.:n
Month
IiiILAIF .Otay DDifference
---------/---~
~~-
Otay Water District
Investment Portfolio:05/31/11
$1,084,716
1.07%
--------..--
$53,147,000
52.25%
$47,483,322
46.68%
o Banks (Passbook/Checking/CD)•Pools (LAIF &County)o Agencies &Corporate Notes
OTAY
Portfolio Management
Portfolio Summary
May 31,2011
Investments
Federal Agency Issues-Callable
Certificates ofDeposit-Bank
LocalAgency Investment Fund (LAIF)
San Diego CountyPool
Investments
Cash
p"Market Book %of Days to YTM YTM
Value Value Value Portfolio Term Maturity 360 Equiv.365 Equiv,
53,147,000.00 53,272,379.26 53,146,105.12 52.77 887 707 1.055 1,070
79,108.00 79,108.00 79,108.00 0.08 730 235 1.380 1.399
35,470,150.35 35,514,919.18 35,470,150.35 35.22 1 1 0.407 0,413
12,013,171.57 12,014,000.00 12,013,171.57 11.93 I 1 0.799 0.810
100,709,429.92 100,880,406.44 100,708,535.04 100.00''10 469 374 0.797 0.808
(not included in vield calculations1
Total Cash and Investments
1,005,608.37
101,715,038.29
1,005,608.37
101,886,014.81
1,005,608.37
101,714,143.41 469 374
0.042
0.797
0.042
0.808
.T?~~.I..~arnings .~.~Y_31 Month Ending Fiscal Year To Date
Current Year 74,206.36 941,207.41
Average Daily Balance 102,598,533.98 105,525,418.10
Effective Rate ofReturn 0.85%..1.29"/"
Ihereby certify that the investments contained in this report are made in accordance with the District Investment Policy Number 27 adopted by the Board of Directors on September 6,2006.The market
value information provided by Interactive Data Corporation.The investments provide sufficient liquidity to meet the cash flow requirements ofthe District for the next six months ofexpenditures.--"".=6-;LO-II
:ancial Officer
Reporting period 05101/2011-05/31/2011
Run D'lle:06116/2011 -11:38
Portfolio OTAY
AP
PM (PRF PM1)7.3.0
HeporlVer.7.3.2
OTAY
Portfolio Management Page 1
Portfolio Details -Investments
May 31,2011
Average Purchase Stated YTM Days to Maturity
CUSIP Investment#Issuer Balance Date Par Value Market Value Book Value Rate S&P 360 Maturity Date
Federal Agency Issues~Callable
31331JZV8 2164 Federal Farm Credit Bank 09/03/2010 2,000,000.00 2,000,180.00 2,000,000.00 0.950 AAA 0.937 702 05/03/2013
31331JM75 2170 Federal Farm Credit Bank 10/12/2010 2,000,000.00 2,000.200.00 2,000,000.00 0.900 0.888 681 04/12/2013
3133XYNSO 2145 Federal Home Loan Bank 06/10/2010 2,000,000.00 2,000.520.00 2.000,000.00 1.280 AAA 1.262 558 12110/2012
3133XYSH9 2147 Federal Home Loan Bank 06/21/2010 2,000,000.00 2,001.080.00 2,000,000,00 1.125 AAA 1.110 478 09/21/2012
313371MR4 2174 Federal Home loan Bank 11/22/2010 2,000,000,00 1,999,020,00 2,000,000.00 0,700 AM 0.690 721 05/22/2013
3133736B3 2191 Federal Home loan Bank 03128/2011 2,000,00000 2,001,120,00 2,000,000.00 1.000 AM 0.986 758 06/28/2013
313373CWO 2193 Federal Home loan Bank 04/25/2011 2,000,000.00 2,003,260,00 2,000,000.00 1,375 AM 1.356 877 10/25/2013
313373K27 2194 Federal Home loan Bank 05/12/2011 2,000,000.00 2,003,200.00 2,000.000.00 1.200 AM 1.184 803 08/1212013
313373MC3 2195 Federal Home Loan Bank 05/12/2011 1,775,000.00 '1,777,928.75 1,775.000.00 1.200 AM 1.184 895 11/12/2013
313373QJ4 2196 Federal Home Loan Bank 05/25/2011 2,000,000.00 2,006,540.00 2,000,000.00 1.125 AM 1.110 908 11/25/2013
3137EACK3 2146 Federal Home Loan Mortgage 05/28/2010 2,000,000.00 2,018,060.00 1,999,487.34 1.147 AM 1.154 422 07/27/2012
3137EACK3A 2148 Federal Home Loan Mortgage 05/27/2010 1,030,00000 1,039,300.90 1,030,000,00 1,125 AM 1.109 422 07/27/2012
3137EACK3B 2149 Federal Home Loan Mortgage 05/27/2010 2,707,000.00 2,731,444.21 2,707,000.00 1.125 AM 1,109 422 07/27/2012
3134G1MD3 2153 Federal Home Loan Mortgage 07/22/2010 2,000,000.00 2,002,300.00 2,000,000.00 1.100 AM 1.085 601 01/22/2013
3134G1PK4 2158 Federal Home loan Mortgage 08/11/2010 2,000,000.00 2,003,100.00 2,000,000.00 1.000 AM 0.986 621 02/11/2013
3134G1C69 2177 Federal Home Loan Mortgage 12/20/2010 2,000.000.00 2,000.680.00 2,000,000.00 0.850 AM 0.838 750 06/20/2013
3134G1 Y40 2183 Federal Home Loan Mortgage 02/15/2011 2,000,000.00 2,009,700.00 2,000,000.00 1.100 AM 1,085 806 08/15/2013
3134G13K8 2185 Federal Home Loan Mortgage 02/24/2011 2,000,000.00 2,009,020.00 2,000,000,00 1.000 AM 0.986 723 05/24/2013
3134G12U7 2186 Federal Home Loan Mortgage 02/23/2011 2,000,000,00 2,001,540,00 2,000,000,00 0.750 0.740 541 11/23/2012
3134G1487 2187 Federal Home Loan Mortgage 02/23/2011 2,000,000,00 2,004,200,00 2,000,000.00 1.350 AM 1.332 814 08/23/2013
3134G15C4 2188 Federal Home Loan Mortgage 03/07/2011 2,000,000,00 2,005,060.00 2,000,000.00 1.250 AM 1.233 737 06/07/2013
3134G17L2 2190 Federal Home Loan Mortgage 03/23/2011 2,000,000.00 2,005,680.00 2,000,000.00 1.350 1.332 845 09/23/2013
3136FPHU4 2168 Federal National Mortage Assoc 09/21/2010 2,000,000.00 2,000,760.00 2,000,000.00 0.875 AM 0.863 659 03/21/2013
3136FPQG5 2171 Federal National Mortage Assoc 10/26/2010 635,000.00 636,295.40 635,000.00 0.850 AAA 0.837 786 07/26/2013
3136FPSK4 2172 Federal National Mortage Assoc 10/29/2010 2,000.000.00 2,001,580.00 1,999,617.78 0.675 AM 0.676 698 04/29/2013
3136FPl47 2178 Federal National Mortage Assoc 12/27/2010 2,000.000.00 2,000.920.00 2,000,000.00 1.000 AM 0.986 757 06J27/2013
3136FP5X1 2182 Federal National MortageAssoc 01/28/2011 2,000,000,00 2,001,560.00 2,000,000.00 0,860 AM 0.848 607 01/28/2013
3136FRFMO 2192 Federal National Mortage Assoc 04/27/2011 1.000,000,00 1,008,130.00 1,000,00000 2.000 AM 1,973 1,792 04/2712016---------
Subtotal and Average 54,577,883.26 53,147,000.00 53,272,379.26 53,146,105.12 1.055 707
Certificates of Deposit -Bank
2050003183·4 2121 California Bank &Trust 01/22/2010 79,108.00 79,10800 79,108.00 1.380 ~~01/22/2012
SUbtotal and Average 79,108,00 79,108.00 79,108.00 79,108.00 1.380 235
Local Agency Investment Fund (LAIF)
LAIF 9001 STATE OF CALIFORNIA 07/01/2004 31,418.986.12 31,458,641.75 31,418,986.12 0413 0407
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RUIl Date:0611612011 -1138 PM (PRF]M2)7.3.0
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Portfolio Management
Portfolio Details -Investments
May 31,2011
Page 2
Average Purchase Stated YTM Days to Maturity
CUSIP Investment #Issuer Balance Date ParValue Market Value Book Value Rate S&P 360 Maturity Date
Local Agency Investment Fund (LAIF)
LAIF BASS 2010 9012 STATE OF CALIFORNIA 04/2112010 4,051,164.23 4,056,277.43 4.051,164.23 0.413 0.407---------
Subtotal and Average 33,805,634.22 35,470,150.35 35,514,919.18 35,470,150.35 0.407
San Diego County Pool
SO COUNTY POOL 9007 San Diego County 07/01/2004 12,013,171.57 12,014,000.00 12,013,171.57 0.810 0.799---------
Subtotal and Average 12,013,171.57 12,013,171.57 12,014,000.00 12,013,171.57 0.799
Total and Average 102,598,533.98 100,709,429.92 100,880,406.44 100,708,535.04 0.797 374
Run Date:06f1612011 ·11:38
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Portfolio Details -Cash
May 31,2011
Average Purchase Stated YTM Days to
GUSlP Investment#Issuer Balance Date Par Value MarketValue Book Value Rate S&P 360 Maturity
Union Bank
UNION MONEY 9002 STATE OF CALIFORNIA 07101/2004 10,011.94 10,011.94 10,011.94 0,050 0.049
PETTYCASH 9003 STATE OF CALIFORNIA 07/01/2004 2,950.00 2.950.00 2,950.00 0.000
UNION OPERATING 9004 STATE OF CALIFORNIA 07/01f2004 915,937.37 915.937,37 915,937.37 0.046 0.045
PAYROLL 9005 STATE OF CALIFORNIA 07101/2004 23.784.71 23,784.71 23,784.71 0.000
RESERVE-l0 COPS 9010 STATE OF CALIFORNIA 04/20/2010 8,383.59 8,383.59 8,383.59 0.000
RESERVE·l0 BASS 9011 STATE OF CALIFORNIA 04/20/2010 20,642.94 20,642.94 20,642.94 0.001 0.001
UBNA-2010 BOND 9013 STATE OF CALIFORNIA 04/20/2010 51.a9 51.89 51.89 0.147 0.145
UBNA-FLEXACCT 9014 STATE OF CALIFORNIA 01/01/2011 23,84593 23,845.93 23,845.93 0.000
Average Balance 0.00
Total Cash and Investments 102,598,533.98 101,715,038.29 101,886,014.81 101,714,143.41 0.797 374
RUIl Date:06/1612011 ~11:38
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Activity Report
Sorted By Issuer
July 1,2010-May31,2011
CUStP Investment #Issuer
Percent
of Portfolio
Par Value
Beginning
Balance
Current Transaction
Rate Date
Purchases or
Deposits
ParValue
Redemptions or
Withdrawals
Ending
Balance
Issuer:Berkshire Hathaway Fin
Corporate Notes
084664AF8 2094 Berkshire Hathaway Fin
Subtotal and Balance 2,000,000.00
4.200 12/15/2010 0.00
0.00
2,000,000.00
2,000,000.00 0.00
IssuerSubtotal 0.000%2,000,000.00 0.00 2,000,000.00 0.00
Issuer:STATE OF CALIFORNIA
Subtotal and Balance
Local Agency Investment Fund (LAIF)
LA1F 9001 STATE OF CALIFORNIA
LAW BABS 2010 9012 STATE OF CALIFORNIA
Issuer Subtotal
Subtotal and Balance
1,005,608.37
36,475,758.72
35,470,150.35
0,050 178.896,919.22 178,896,917.27
150,00 0.00
0.046 5.748,508,94 5,877,283.56
2,27'1,025,04 2,272,217.59
7,692,83 0.00
0.001 20.217.93 0.00
0.147 10,000,000.00 10,000,000.00
100,000.00 76,154.07
1,083,666.90 197,044,513.96 197,122,572.49
0.413 99,164,500.39 86.250,463,98
0.413 51,406.86 12.000,242.63
34,504,949.71 99,215,907.25 98,250,706.61
35,588,616.61 296,260,421.21 295,373,279.1035.861%
STATE OF CALIFORNIA
STATE OF CALIFORNIA
STATE OF CALIFORNIA
STATE OF CALIFORNIA
STATE OF CALIFORNIA
STATE OF CALIFORNIA
STATE OF CALIFORNIA
STATE OF CALIFORNIA
9002
9003
9004
9005
9010
9011
9013
9014
Union Bank
UNION MONEY
PETIYCASH
UNION OPERATING
PAYROLL
RESERVE-10 COPS
RESERVE-10 BABS
UBNA-2010 BOND
UBNA-FLEXACCT
Issuer:California Bank &Trust
Certificates of Deposit w Bank
Subtotal and Balance 79,108.00 79,108.00
Issuer Subtotal 0.078%79,108.00 0.00 0.00 79,108.00
Run Dale 0611612011 -12:41
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Activity Report Page 2
July 1,2010 -May 31,2011
Par Value Par Value
Percent Beginning Current Transaction Purchases or Redemptions or Ending
CUSIP Investment#Issuer ofPortfolio Balance Rate Date Deposits Withdrawals Balance
Issuer:Federal Farm Credit Bank
Federal Agency Issues-Callable
31331GZ36 2155 Federal Farm Credit Bank 1.550 07/16/2010 4,000,000.00 0.00
31331GZ36 2155 Federal Farm Credit Bank 10119/2010 0,00 4,000,000.00
31331JYF4 2161 Federal Farm Credit Bank 0.900 08/19/2010 2,000,000.00 0.00
31331JYF4 2161 Federal Farm Credit Bank 11f1912010 0.00 2,000,ODD.00
31331JZV8 2164 Federal Farm Credit Bank 0.950 09/03/2010 2,000,000.00 0.00
31331JM75 2170 Federal Farm Credit Bank 0.900 10/12/2010 2,000,000.00 0,00
Subtotal and Balance 0.00 10,000,000.00 6,000,000.00 4,000,000.00
Issuer Subtotal 3.933%0.00 10,000,000.00 6,000,000.00 4,000,000.00
Issuer:Federal Home Loan Bank
Federal Agency Issues~Callable
3133XXK22 2124 Federal Home Loan Bank 1.250 07/08/2010 0.00 2.000,000.00
3133XXRW9 2128 Federal Home Loan Bank 1.250 03/29/2011 0.00 2,000,000.00
3133XY2C8 2130 Federal Home Loan Bank 1.800 07/26/2010 0.00 2.000,000.00
3133XY5H4 2131 Federal Home Loan Bank 1.450 07/30/2010 0,00 2,000,000.00
3133XTAS4 2133 Federal Home Loan Bank 1.600 08106/2010 0,00 2,000,000.00
3133XYDD4 2138 Federal Home Loan Bank 1,700 08113/2010 0.00 2,000,000.00
3133XYCTO 2139 Federal Home Loan Bank 1.500 08/13/2010 0.00 2,000,000.00
3133XYFP5 2142 Federal Home Loan Bank 1.020 08/25/2010 0.00 2,000,000,00
3133XYXR1 2150 Federal Home Loan Bank 1.250 07/14/2010 2,000,000.00 0.00
3133XYXR1 2150 Federal Home Loan Bank 10/14/20'10 0.00 2,000,000,00
313370B09 2156 Federal Home Loan Bank 0.800 07/27/2010 2,000,000.00 0,00
313370B09 2156 Federal Home Loan Bank 08/27/2010 0.00 2.000,000,00
313370NF1 2160 Federal Home Loan Bank 0.800 08/20/2010 2,000.000.00 0.00
313370NF1 2160 Federal Home Loan Bank 10/20/2010 0.00 2,000,000.00
313370P77 2162 Federal Home Loan Bank 0,850 08/25/2010 2,000,000,00 0.00
313370P77 2162 Federal Home Loan Bank 03/25/2011 0.00 2,000,000.00
313370JRO 2163 Federal Home Loan Bank 0.850 08/2712010 2,875,000.00 0.00
313370JRO 2163 Federal Home Loan Bank 09/27/2010 0.00 2,875,000.00
313370UP1 2165 Federal Home Loan Bank 0.875 09/13/2010 2,000,000.00 0.00
313370UP1 2165 Federal Home Loan Bank 05/16/2011 0.00 2,000,000,00
313370VGO 2166 Federal Home Loan Bank 0.800 09/21/2010 2,000.000,00 0.00
313370VGO 2166 Federal Home Loan Bank 10/21/2010 0.00 2,000,000.00
313371LKO 2173 Federal Home Loan Bank 0.700 11/16/2010 2,000,000.00 0.00
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Activity Report Page 3
July 1,2010 -May 31,2011
Par Value ParValue
Percent Beginning Current Transaction Purchases or Redemptions or Ending
CUSIP Investment #Issuer of Portfolio Balance Rate Date Deposits Withdrawals Balance
Issuer:Federal Home Loan Bank
Federal Agency Issues·Callable
313371LKO 2173 Federal Home Loan Bank 05/16/2011 0.00 2.000.000,00
313371MR4 2174 Federal Home loan Bank 0.700 11/22/2010 2,000,000.00 0.00
313371RA6 2175 Federal Home loan Bank 0.700 12/0712010 2,000,000.00 0.00
313371RA6 2175 Federal Home Loan Bank 05/07/2011 0.00 2,000,000.00
313371U20 2176 Federal Home Loan Bank 1.000 12103/2010 2,000,000.00 0.00
313371 U20 2176 Federal Home Loan Bank 05/17/2011 0.00 2,000,000.00
313372B45 2181 Federal Home Loan Bank 1.375 01/05/2011 2,000.000.00 0.00
313372B45 2181 Federal Home Loan Bank 04/05/2011 0.00 2,000,000.00
313372GVO 2184 Federal Home Loan Bank 1.050 02/08/2011 2,000,000.00 0.00
313372GVO 2184 Federal Home Loan Bank 04/08/2011 0,00 2,000,000.00
313373683 2191 Federal Home Loan Bank 1,000 03/28/2011 2,000,000,00 0.00
313373CWO 2193 Federal Home Loan Bank 1,375 04125/2011 2,000,000,00 0.00
313373K27 2194 Federal Home Loan Bank 1.200 05112/2011 2,000,000,00 0.00
313373MC3 2195 Federal Home Loan Bank 1,200 0511212011 1,775,00000 0.00
313373QJ4 2196 Federal Home Loan Bank 1.125 05/2512011 2,000,000.00 0,00
Subtotal and Balance 20,000,000.00 36,650,000.00 40,875,000.00 15,775,000.00
Issuer Subtotal 15.509%20,000,000.00 36,650,000.00 40,875,000.00 15,775,000.00
Issuer:Federal Home Loan Mortgage
Federal Agency Issues-Callable
3134G1AW4 2134 Federal Home Loan Mortgage 1.300 08/10/2010 0.00 2,000,000.00
3134G1DE1 2140 Federal Home Loan Mortgage 1,650 11/19/2010 0.00 2,000,000,00
3134G1EH3 2144 Federal Home Loan Mortgage 1,300 09108/2010 0,00 2,000,000.00
3134G1KZ6 2151 Federal Home Loan Mortgage 1.000 0712012010 2,000,00000 0.00
3134G1KZ6 2151 Federal Home Loan Mortgage 0112012011 0.00 2,000,000.00
3134G1MD3 2153 Federal Home Loan Mortgage 1.100 0712212010 2,000,000.00 0.00
3134G1PK4 2158 Federal Home Loan Mortgage 1.000 08(11/2010 2,000,000.00 0.00
3134GHU8 2167 Federal Home Loan Mortgage 0.800 09/28/2010 2,000,000.00 0.00
3134GHU8 2167 Federal Home Loan Mortgage 03/28/2011 0.00 2,000.000.00
3134G1UR3 2169 Federal Home Loan Mortgage 0.900 09/28/2010 2,000,000.00 0.00
3134G1UR3 2169 Federal Home Loan Mortgage 03/2812011 0.00 2,000,000.00
3134G1C69 2177 Federal Home Loan Mortgage 0.850 12/2012010 2,000,000.00 0,00
3134G1G32 2179 Federal Home Loan Mortgage 1.000 12/28/2010 2,000.000.00 0,00
3134G1G32 2179 Federal Home Loan Mortgage 03/28/2011 0.00 2,000,000.00
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Activity Report Page 4
July 1,2010 -May 31,2011
ParValue Par ValUe
Percent Beginning Current Transaction Purchases or Redemptions or Ending
CUSIP Investment#Issuer of Portfolio Balance Rate Date Deposits Withdrawals Balance
Issuer:Federal Home Loan Mortgage
Federal Agency Issuesw Callable
3134G1P81 2180 Federal Home Loan Mortgage 1,000 01107/2011 2,000,000,00 0.00
3134GiP81 2180 Federal Home Loan Mortgage 04J07J2011 0,00 2,000,000.00
3134G1Y40 2183 Federal Home Loan Mortgage 1.100 02/15/2011 2,000,000.00 0.00
3134G13K8 2185 Federal Home Loan Mortgage 1.000 02/24/20'11 2,000,000,00 0.00
3134G12U7 2186 Federal Home Loan Mortgage 0.750 02/23/2011 2,000,000.00 0.00
3134G1487 2187 Federal Home Loan Mortgage 1.350 02/23J2011 2,000,000.00 0.00
3134G15C4 2188 Federal Home loan Mortgage 1.250 03/0712011 2,000,000.00 0,00
3134G12E3 2189 Federal Home Loan Mortgage 1.200 03/0412011 2,000,000.00 0.00
3134G12E3 2189 Federal Home Loan Mortgage 05/1612011 0.00 2.000,000,00
3134G17L2 2190 Federal Home Loan Mortgage 1.350 03/23/2011 2,000.000.00 0,00
Subtotal and Balance 11,737,000.00 30,000,000.00 18,000,000.00 23,737,000.00
Issuer Subtotal 23.337%11,737,000.00 30,000,000.00 18,000,000.00 23,737,000.00
Issuer:Federal National Mortage Assoc
Federal Agency Issues~Callable
31398AC91 2117 Federal National MortageAssoc 1.500 07J20/2010 000 2,000,000.00
3136FJR45 2118 Federal National MortageAssoc 2.750 01/25/2011 000 2,000,000.00
3136FJ4T5 2120 Federal National MortageAssoc 1.500 08/16/2010 000 2,000,000.00
31398AH88 2123 Federal National MortageAssoc 1.500 09124/2010 0,00 2,000,000.00
3136FMFRO 2127 Federal National Mortage Assoc 1.500 04105/2011 0,00 2,000,000.00
3136FMJF2 2129 Federal National Mortage Assoc 1,250 01114/2011 0.00 2,000,000.00
3136FMPB4 2132 Federal National Mortage Assoc 1,480 04(29/2011 0.00 2,000,000.00
31398AQ47 2135 Federal National Mortage Assoc 1.600 11105/2010 0.00 2,000,000.00
3136FMRH9 2136 Federal National Mortage Assoc 1.550 04/2912011 0.00 2,000.000.00
3136FMRG1 2137 Federal National Mortage Assoc 1.300 1111012010 0.00 2,000,000.00
31398AS78 2143 Federal National Mortage Assoc 1,400 08/2512010 0.00 2,000.000.00
31398AW65 2152 Federal National MortageAssoc 1.000 07/27/2010 2,000,000.00 0.00
31398AW65 2152 Federal National MortageAssoc 10/27/2010 0.00 2,000,00000
3136FMX82 2154 Federal National MortageAssoc 1.000 07/26/2010 2,000,000.00 0.00
3136FMX82 2154 Federal National MOl1age Assoc 01/26/2011 0.00 2.000,000,00
3136FM4N1 2157 Federal National MortageAssoc 1.000 08/11/2010 2,000,000.00 0,00
3136FM4N1 2157 Federal National MortageAssoc 02/11/2011 0.00 2,000,000.00
3136FM6A7 2159 Federal National MortageAssoc 1,000 08/19/2010 2,000,000.00 0.00
3'136FM6A7 2159 Federal National MortageAssoc 11/19/2010 0,00 2,000,000.00
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Activity Report Page 5
July 1,2010 -May 31,2011
Par Value Par Value
Percent Beginning Current Transaction Purchases or Redemptions or Ending
GUSlP Investment #Issuer of Portfolio Balance Rate Date Deposits Withdrawals Balance
Issuer:Federal National Mortage Assoc
Federal Agency Issues-Callable
3136FPHU4 2168 Federal National Mortage Assoc 0.875 09121/2010 2,000,000.00 0.00
3136FPQG5 2171 Federal National Mortage Assoc 0.850 10/26/2010 635,000.00 0.00
3136FPSK4 2172 Federal National Mortage Assoc 0.675 10/29/2010 2,000,000.00 0.00
3136FPL47 2178 Federal National Mortage Assoc '.000 12/27J2010 2,000,000.00 0.00
3136FP5X1 2182 Federal National Mortage Assoc 0.860 01128/2011 2,000,000.00 0,00
3136FRFMO 2192 Federal National Mortage Assoc 2.000 04/27/2011 1,000,000.00 0.00
Subtotal and Balance 22,000,000.00 17,635,000.00 30,000,000.00 9,635,000.00
IssuerSubtotal 9.473%22,000,000.00 17,635,000.00 30,000,000.00 9,635,000.00
Issuer:General Electric Capital
Corporate Notes
36962G2$2 2044 General Electric Capital 5.000 12/0112010 0.00 2.000.000.00
Subtotal and Balance 2,000,000.00 0.00 2,000,000.00 0.00
Issuer Subtotal 0.000%2,000,000.00 0.00 2,000,000.00 0.00
Issuer:Neighborhood National Bank
Certificates of Deposit -Bank
1008995288 2119 Neighborhood National Bank 1.400 12/09/2010 0,00 1.000,000.00
1006200563-2 2126 Neighborhood National Bank 1.400 02/04/2011 0,00 2.000,000.00
Subtotal and Balance 3,000,000.00 0.00 3,000,000.00 0.00
IssuerSubtotal 0.000%3,000,000.00 0.00 3,000,000.00 0.00
Issuer:San Diego County
San Diego County Pool
so COUNTY POOL 9007 San Diego County 0.810 134,929.84 7.000.000,00
Subtotal and Balance 18,878,241.73 134,929.84 7,000,000.00 12,013,171.57
IssuerSubtotal 11.811%18,878,241.73 134,929.84 7,000,000.00 12,013,171.57
Total 100.000%115,282,966.34 390,680,351.05 404,248,279.10 101,715,038.29
Run Date:06/16/2011 -12:41
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GASB 31 Compliance Detail
Sorted by Fund -Fund
July 1,2010 -May 31,2011
Adjustment in Value
Investment Maturity Beginning Purchase Addition Redemption Amortization Change in Ending
GUSIP Investment#Fund Class Date Invested Value ofPrincipal to Principal of Principal Adjustment Market Value Invested Value
Fund:Treasury Fund
LAIF 9001 99 Fair Value 18,535.367.70 0.00 99,164,500.39 86,250,463.98 0.00 9,237.64 31,458,641.75
UNION MONEY 9002 99 Amortized 10,009,99 0.00 178,896,919.22 178.896,917.27 0,00 0.00 10,011.94
PETTYCASH 9003 99 Amortized 2,800.00 0.00 150.00 0.00 0,00 0.00 2,950.00
UNION OPERATING 9004 99 Amortized 1,044,711.99 0.00 5,748,508.94 5.877,283.56 0.00 0,00 915,937.37
PAYROLL 9005 99 Amortized 24,977.26 0.00 2,271,025.04 2,272,21759 0,00 0,00 23.784.71
SO COUNTY POOL 9007 99 Fair Value 18,851,000.00 0.00 134,929.84 7,000,000.00 0.00 28,070,16 12,014,000,00
36962G2S2 2044 99 Fair Value 12/01/2010 2,032,000.00 0,00 0.00 2,000,000.00 0.00 -32,000,00 0,00
084664AFS 2094 99 FairValue 12/15/2010 2,030,740.00 0,00 0.00 2,000,000.00 0.00 -30,740.00 0.00
31398AC91 2117 99 FairValue 01120/2012 2,000,620.00 000 0.00 2,000,000.00 0.00 -620.00 0.00
3136FJR45 2118 99 FairVaiue 01/25/2013 2,005,620.00 0,00 0.00 2,000,000.00 0.00 -5,620,00 0.00
1008995288 2119 99 Amortized '12/09/2010 1,000,000.00 000 0.00 1,000,000.00 0.00 0.00 0.00
3136FJ4T5 2120 99 FairVaiue OS/16/2012 2,002.500.00 0,00 0.00 2,000,000.00 0.00 ·2,500.00 0.00
2050003183-4 2121 99 Amortized 01/22/2012 79,108.00 0.00 0.00 0.00 0.00 0.00 79,108.00
31398AH88 2123 99 Fair Value 09/24f2012 2,004,380.00 0.00 0.00 2,000,000.00 0.00 -4,380.00 0.00
3133XXK22 2'124 99 Fair Value 06/25/2012 2,000.000.00 0.00 0.00 2,000,000.00 0.00 0.00 0.00
1006200563-2 2126 99 Amortized 02/04/2011 2,000,000.00 0.00 0.00 2,000.000.00 0.00 0.00 0.00
3136FMFRO 2127 99 Fair Value 10105/2012 2,012,500,00 0.00 0.00 2,000,000.00 0.00 -12,500.00 0.00
3133XXRW9 2128 99 Fair Value 06/29f2012 2,012,500.00 0.00 0.00 2,000,000.00 0.00 -12,500.00 0.00
3136FMJF2 2129 99 Fair Value 05/14/2012 2,009,380.00 0.00 0.00 2,000,000.00 0.00 -9,380.00 0.00
3133XY2CS 2130 99 Fair Value 01/29/2013 2,001,880.00 0.00 0.00 2,000,000.00 0,00 -1,880.00 0.00
3133XY5H4 2131 99 Fair Value 07/30/2012 2,001,880,00 0.00 0.00 2,000,000.00 0,00 -1,880.00 0.00
3136FMPB4 2132 99 Fair Value 10/29/2012 2.010,62000 0.00 0.00 2,000,000.00 0,00 -10,620.00 0.00
3134G1AW4 2134 99 Fair Value 05/10/2012 2,001,920,00 0.00 0.00 2,000,000.00 0,00 -1,920.00 0.00
31398AQ47 2135 99 Fair Value 11/05/2012 2,007,500,00 0.00 000 2,000,000,00 0.00 -7,500.00 0.00
3136FMRH9 2136 99 Fair Value 10/29/2012 2,014,380,00 0.00 0.00 2.000,000.00 0,00 -14,380.00 0.00
3136FMRG1 2137 99 Fair Value 05/10/2012 2,005,620,00 0.00 000 2,000,000.00 0.00 -5.620.00 0.00
3133XYOO4 2138 99 Fair Value 11/13/2012 2,002,500,00 0.00 0.00 2,000,000,00 0,00 -2,500.00 0,00
3133XYCTO 2139 99 Fair Value 08/13/2012 2,002,500,00 0.00 0,00 2,000,000,00 0.00 -2,500,00 0,00
3134G10E1 2140 99 Fair Value 11/19/2012 2,008,000.00 0.00 0.00 2,000,000.00 0.00 -8.000.00 0,00
RESERVE-10 COPS 9010 99 Amortized 690.76 0,00 7,692,83 0.00 0.00 0,00 8.383.59
RESERVE-10 BABS 90'11 99 Amortized 425.01 000 20,217.93 0.00 0.00 0.00 20,642,94
3133XYFP5 2142 99 Fair Value 11/25/2011 2,001,880.00 0,00 0.00 2,000,000.00 0.00 ·1,880,00 0.00
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GASS 31 Compliance Detail Page 2
Sorted by Fund -Fund
Adjustment in Value
Investment Maturity Beginning Purchase Addition Redemption Amortization Change in Ending
CUSIP Investment#Fund Class Date Invested Value ofPrincipal to Principal of Principal Adjustment Market Value Invested Value
Fund:Treasury Fund
31398AS78 2143 99 Fair Value OS/25/2012 2,001,880.00 0.00 0.00 2.000,000.00 0.00 -1,880.00 0.00
3134G1EH3 2144 99 FairValue 06/08/2012 2,002,540,00 0.00 0.00 2,000,000.00 0.00 -2,540.00 0.00
LAW BABS 2010 9012 99 Fair Value 16,026,300.42 0.00 51,406.86 12,000,242.63 0,00 -21,187.22 4,056,277.43
UBNA-2010 BONO 9013 99 Amortized 51.89 0.00 10,000,000.00 10.000,000.00 0,00 0.00 51.89
3133XYNSO 2145 99 Fair Value 12/10/2012 2,009,380,00 0.00 0,00 0,00 0.00 -8,860,oa 2,000,520,00
3137EACK3 2146 99 Fair Value 07/27/2012 2,014,380,00 0.00 0.00 0,00 0,00 3,680.00 2,018,060,00
3133XYSH9 2147 99 Fair Value 09/21/2012 2,010,000.00 0,00 0.00 0,00 0,00 -8,920,00 2,001,080,00
3137EACK3A 2148 99 FairValue 07/27/2012 1,037,405,70 0,00 0,00 0.00 0,00 1,895,20 1,039,300.90
3137EACK38 2149 99 Fair Value 07/27/2012 2,726,463.33 0.00 0,00 0.00 0.00 4,980,88 2,731,444.21
3133XYXR1 2150 99 Fair Value 01/14/2013 0.00 2,000,000,00 0.00 2,000,000.00 0.00 0.00 0.00
3134G1KZ6 2151 99 Fair Value 07/20/2012 0.00 2,000,000,00 000 2,000,000,00 0.00 0,00 0,00
31398AW65 2152 99 Fair Value 07/27/2012 0.00 2,000,000.00 0,00 2,000,000.00 0.00 0.00 0,00
3134G1MD3 2153 99 Fair Value 01122/2013 0.00 2,000,000.00 0.00 0.00 0.00 2,300,00 2,002,300.00
3136FMX82 2154 99 FairValue 10/26/2012 0.00 2,000,000.00 0,00 2,000,000,00 0.00 0,00 0.00
313370809 2156 99 Fair Value 04/27/2012 0.00 2,000,000.00 000 2,000,000,00 0.00 0,00 0.00
3136FM4N1 2157 99 Fair Value 02/11/2013 0.00 2,000,000.00 0,00 2,000,000.00 0.00 0,00 0.00
3134G1PK4 2158 99 FairValue 02/11/2013 0.00 2,000,000.00 0,00 0,00 0.00 3,10000 2,003,100.00
313370NF1 2160 99 FairValue 11/20/2012 0.00 2,000,000.00 0,00 2,000,000,00 0.00 0,00 0.00
31331JYF4 2161 99 FairValue 02/19/2013 0.00 2,000,000.00 0.00 2,000,000.00 0.00 0.00 0.00
313370P77 2162 99 FairValue 02/25/2013 0.00 2,000,000.00 0.00 2,000,000.00 0.00 0.00 0.00
313370JRO 2163 99 FairValue 08/27/2012 0.00 2,875,000.00 0.00 2,875,000.00 0.00 0.00 0.00
31331JZV8 2164 99 FairValue 05/03/2013 0.00 2,000,000.00 0.00 0.00 0.00 180.00 2.000,180.00
313370UP1 2165 99 FairValue 03/13/2013 0.00 2,000,000.00 0.00 2,000,000.00 0.00 0.00 0.00
313370VGO 2166 99 FairValue 09/21/2012 0.00 2,000,000.00 0.00 2,000,000.00 0.00 0.00 0.00
3134GHU8 2167 99 FairValue 09/28/2012 0.00 2,000,000.00 0.00 2,000,000.00 0.00 0.00 0.00
3136FPHU4 2168 99 FairValue 03/21/2013 0.00 2,000.000.00 0.00 0.00 0.00 760.00 2,000,760.00
3134G1UR3 2169 99 FairValue 03/2812013 0.00 2,000,000.00 0.00 2,000,000.00 0.00 0.00 0.00
31331JM75 2170 99 FairValue 04/12/2013 0.00 2,000,000.00 0.00 0.00 0.00 200,00 2,000,200.00
3136FPQG5 2171 99 Fair Value 07/26/2013 0.00 635,000.00 0.00 0.00 0.00 1,295.40 636,295.40
3136FPSK4 2172 99 Fair Value 04/29/2013 0.00 1,999,500.00 0.00 0.00 0.00 2,080.00 2,001,580.00
3133XTAS4 2133 99 Fair Value 11/06/2012 2,001.880.00 0.00 0.00 2,000,000.00 000 -'1,880.00 0.00
313371LKo 2173 99 Fair Value 11/'1612012 0.00 2,000.000.00 0.00 2,000,000.00 0.00 0.00 0.00
313371MR4 2174 99 Fair Value 05/2212013 0.00 2,000,000.00 0.00 0.00 0.00 -980.00 1,999,020,00
313371RA6 2175 99 Fair Value 12/07/2012 0.00 2,000,000.00 0.00 2,000,000.00 0.00 0.00 0.00
313371U20 2176 99 Fair Value 06/03/2013 0.00 2,000.000.00 0.00 2,000.000.00 0.00 0.00 0.00
31331GZ36 2155 99 Fair Value 07119/2012 0.00 4,012,400,00 0.00 4,000.000.00 000 -12,400.00 0,00
3134G1C69 2177 99 Fair Value 06/2012013 0,00 2,000.000,00 0,00 0.00 0.00 68000 2,000,680.00
Portfolio OTAY
AP
Run Date 0611612011 -12:42 GD (PRF_GD)7.1.1
Report VeL 7,3,2
OTAY
GASB 31 Compliance Detail Page 3
Sorted by Fund ~Fund
Adjustment in Value
Investment Maturity Beginning Purchase Addition Redemption Amortization Change in Ending
CUSlP Investment#Fund Class Date Invested Value ofPrincipal to Principal of Principal Adjustment MarketValue Invested Value
Fund:Treasury Fund
3136FPl47 2178 99 Fair Value 06/27/2013 0.00 2,000,000.00 0.00 0,00 0.00 920.00 2.000,920.00
3134G1G32 2179 99 Fair Value 03128/2013 0,00 2.000,000.00 0.00 2,000,000.00 0.00 0.00 0.00
3134G1P81 2180 99 Fair Value 01/07/2013 0.00 2.000,000.00 0.00 2,000,000.00 0,00 0.00 0.00
3136FM6A7 2159 99 Fair Value 11/19/2012 0,00 2.000,000,00 0.00 2.000,000.00 0.00 0.00 0.00
313372845 2181 99 Fair Value 07J05/2013 0.00 2,000,000.00 0.00 2,000,000.00 0.00 0.00 0.00
3136FP5X1 2182 99 Fair Value 01/28/2013 0.00 2,000,000.00 0.00 0.00 0.00 1,560.00 2,001,560.00
3134G1Y40 2183 99 Fair Value 08115/2013 0.00 2,000,000.00 0.00 0.00 0.00 9,700.00 2,009,700.00
313372GVo 2184 99 Fair Value 02/08/2013 0.00 2,000,000.00 0.00 2,000,000.00 0.00 0.00 0.00
3134G13K8 2185 99 FairValue 05/24/2013 0.00 2,000,000.00 0.00 0,00 0.00 9,020.00 2,009,020.00
3134G12U7 2186 99 Fair Value 11/23/2012 0.00 2,000,000.00 0.00 0.00 0.00 1,540.00 2,001,540.00
3134G1487 2187 99 Fair Value 08123/2013 0.00 2,000,000.00 0.00 0.00 0.00 4,200.00 2,004,200.00
3134G15C4 2188 99 Fair Value 06/0712013 0.00 2,000,000.00 0.00 0.00 0.00 5,060.00 2,005,060.00
UBNA-FLEX ACCT 9014 99 Amortized 0.00 50,000.00 50.000.00 76,154.07 0.00 0.00 23,845.93
3134G12E3 2189 99 Fair Value 08/1612013 0.00 1,994.060.00 0.00 2,000.000.00 0.00 5,940.00 0.00
3134G17L2 2190 99 Fair Value 09/23/2013 0,00 2,000,000.00 0.00 0.00 0.00 5,680.00 2,005,680,00
3133736B3 2191 99 FairValue 06/28/2013 0,00 2,000,000.00 0.00 0.00 0.00 1,120.00 2,001,120,00
3136FRFMQ 2192 99 Fair Value 04/2712016 0,00 1,000,000,00 0.00 0.00 0.00 8,130.00 1,008,130,00
313373CWO 2193 99 Fair Value 10/25/2013 0,00 2.000,000,00 0,00 0.00 000 3,260.00 2,003,260.00
313373K27 2194 99 Fair Value 08/12/2013 0,00 2,000,000,00 0.00 0,00 0.00 3,200.00 2,003,200.00
313373MC3 2195 99 Fair Value 11/12/2013 0,00 1.775,000,00 0,00 0,00 0,00 2,928.75 1,777,928.75
313373QJ4 2196 99 Fair Value 11/25/2013 0,00 2,000,000,00 0.00 0,00 0.00 6,540.00 2,006,540.00
Subtotal 115,548,292,05 94,340,960.00 296,345,351.05 404,248,279.10 0.00 -100,309.19 101,886,014.81
Total 115,548,292.05 94,340,960.00 296,345,351.05 404,248,279.10 0.00 -100,309.19 101,886,014.81
Portfolio OTAY
AP
Run Dale:06/16/2011 ~12:42 GO (pRF_GO)7.1.1
Report Ver 7.3.2
DTAY
Duration Report
Sorted by Investment Type -Investment Type
Through 05/31/2011
Security ID
3134G14B7
3137EACK3A
3134G12U7
3134G1Y40
3134G15C4
3137EACK3B
3137EACK3
3134G1C69
3134G13K8
3134G1PK4
3134G17L2
3134G1MD3
3136FPQG5
3136FPL47
3136FRFMO
3136FPHU4
3136FP5X1
3136FPSK4
313373QJ4
313373MC3
313373K27
313373CWO
3133XYSH9
313373683
3133XYN$0
313371MR4
31331JM75
31331JZV8
Investment #
2187
2148
2186
2183
2188
2149
2146
2177
2185
2158
2190
2153
2171
2178
2192
2168
2182
2172
2196
2195
2194
2193
2147
2191
2145
2174
2170
2164
Fund
99
99
99
99
99
99
99
99
99
99
99
99
99
99
99
99
99
99
99
99
99
99
99
99
99
99
99
99
Issuer
Federal Home Loan Mortgage
Federal Home Loan Mortgage
Federal Home Loan Mortgage
Federal Home Loan Mortgage
Federal Home Loan Mortgage
Federal Home Loan Mortgage
Federal Home loan Mortgage
Federal Home loan Mortgage
Federal Home loan Mortgage
Federal Home loan Mortgage
Federal Home Loan Mortgage
Federal Home Loan Mortgage
Federal National Mortage Assoc
Federal National Mortage Assoc
Federal National Mortage Assoc
Federal National Mortage Assoc
Federal National Mortage Assoc
Federal National Mortage Assoc
Federal Home loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Farm Credit Bank
Federal Farm Credit Bank
Investment
Class
Fair
Fair
Fair
Fair
Fair
Fair
Fair
Fair
Fair
Fair
Fair
Fair
Fair
Fair
Fair
Fair
Fair
Fair
Fair
Fair
Fair
Fair
Fair
Fair
Fair
Fair
Fair
Fair
Book
Value
2.000,000,00
1.030,00000
2,000,000,00
2,000,000.00
2,000,000.00
2,707,000,00
1,999,487.34
2,000,000.00
2,000,000.00
2,000.000.00
2,000,000.00
2,000,000.00
635.000.00
2,000.000.00
1,000,000.00
2,000,000.00
2,000,000.00
1,999,617.78
2,000,000.00
1,775,000.00
2,000,000.00
2,000.000.00
2,000.000.00
2,000,000.00
2,000,000.00
2,000.000.00
2,000,000.00
2,000,000.00
Par
Value
2.000,00000
1,030,000,00
2.000,000,00
2,000,000.00
2,000,000,00
2,707,000.00
2,000,000,00
2,000,000.00
2,000,000,00
2,000,000.00
2,000,000.00
2,000,000.00
635,000.00
2,000,000.00
1,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000.000.00
1,775,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
Market Current
Value Rate
2,004,200.00 1.350000
1,039,300.90 1.125000
2,001,540.00 .7501010
2,009,700.00 1.100000
2,005,060.00 1.250000
2,731,444.21 1125000
2,018,060.00 1,147196
2,000,680.00 .8500000
2,009.020.00 1,000000
2,003,100.00 1,000000
2,005,680.00 1,350000
2,002,300.00 1.100000
636,295.40 .8500830
2,000,920.00 1.000000
1,008,130.00 2.000000
2,000,760.00 .8750000
2,001,560.00 .8600000
2,001,580.00 6750000
2,006,540.00 1.125000
1,777,928.75 1.200000
2,003,200.00 1.200000
2,003,260.00 1.375000
2,001,080.00 1.125178
2,001,120,00 1.000000
2.000,S20.00 1.280000
1,999,020.00 7000000
2,000,200,00 .9000000
2,000,180,00 9S009S0
YTM
360
1,332
1.109
0.740
1.085
1.233
1.109
1.154
0.838
0.986
0.986
1.332
1.085
0.837
0.986
1.973
0.863
0.848
0.676
1.110
1.184
1.184
1.356
1.110
0.986
1.262
0.690
0.888
0.937
Current
Yield
1,254
0.341
0.698
0,878
1.123
0,341
0.363
0,833
0,770
0.908
1.225
1.029
0.754
0.978
1.826
0.854
0.813
0.633
0.991
1.132
1.126
1.306
1.084
0.973
1.263
0.725
0.895
0.945
Maturityl Modified
Call Date Duration
08/23/2013 2.180
07/27/2012 1.148
11/23/2012 1.467
08/15/2013 2.168
06/07/2013 1.980
07/27/2012 1.148
07/27/2012 1.145
06/20/2013 2.023
OS/24/2013 1.952
02111/2013 1.671
09/23/2013 2,263
01/22/2013 0.140
07126/2013 2.123
06/27/2013 2.037
04/27/2016 4.631
03/21/2013 1.784
01/28/2013 1,637
04/2912013 1.895
11125/2013 2.443
1111212013 2.403
08/12/2013 2,161
10/25/2013 2.351
09f21/2012 1,286
06/28/2013 2,045
12f10/2012 1.497
OSf22/2013 1.957
04/12f2013 1.842
05/03/2013 1.899
Run Date,0GI1612011 -12:44 Page 1
Portfolio OTAY
AP
OU(PRF_DU)71.1
Report Ver.7.3.2
OTAY
Duration Report
Sorted by Investment Type ~Investment Type
Through 05/31/2011
Investment Book Par
Security lD Investment #Fund Issuer Class Value Value
2050003183-4 2121 99 California Bank &Trust Amort 79,108.00 79,108,00
LAIF 9001 99 STATE OF CALIFORNIA Fair 31,418,986.12 31,418,986.12
LAIF BASS 2010 9012 99 STATE OF CALIFORNIA Fair 4,051.164.23 4,051.164.23
LAIF COPSOl 9009 99 STATE OF CALIFORNIA Fair 0.00 0.00
SO COUNTY 9007 99 San Diego County Fair 12,013.171.57 12,013,171.57
Report Total 100,708,535.04 100,709,429.92
t =Duration can not be calculated on these investments due to incomplete Market price data
Market Current YTM Current Maturity!Modified
Value Rate 360 Yield Call Date Duration
79,108.00 1.380000 1.380 1.380 01/22/2012 0.636 t
31.458,641,75 4130000 00407 00413 0.000
4,056,277.43 04130000 0.407 0,413 0.000
0.00 1.530000 1,509 1.530 0.000
12,014,000.00 8100000 0,799 0.8'10 0.000
100,880,406.44 0.729 0.976t
Run Date:06/1612011 -12:44 Page 2
Portfolio OTAY
AP
OU(PRF_DU)7.1.1
Report Vel'.7.3.2
STAFF REPORT
TYPE MEETING MEETiNG DATE:
'NO !G.F NO.Dt\}NO
APPROVED BY
(Chief!
}\PPROVED BY
(Ass!.GM):
SUBJECT
PURPOSE:
FISCAL IMPACT:
SUMMARY NET DEMANDS
L ,,~,:
-'I
:.:'
",
--:;'}[;;::1<:\'
CITY
TOTAL CASH DISBURSEMENTS $6,735,521.48
RECOMMENDED ACTION:
;,-.,S.
'-'-',,:0.~"'---:
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS 2028886 THROUGH 2029366
RUN DATES 6/1/2011 TO 6/29/2011
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2029140 06/22/11 13017 15TH STREET EQUITIES LLC Ref002414669 06/21/11 US Refund Cst #0000169769 79.87 7987
2028942 06/08/11 12957 AAM MURNIAWATI Ref002414277 06/07/11 UB Refund Cst #0000121785 11.73 11,73
2029180 06/22/11 13043 ABEL PALACIO 002963 06/20/11 lIVESCAN FINGERPRINT 20.00 20,00
2028981 06/08/11 08488 ABLEFORCE INC 2690 05/17/11 CONSULTING SERVICES 7,225.00 7,22500
2029181 06/22/11 08488 ABLEFORCE INC 2712 05/31/11 CONSULTING SERVICES 7,650.00 7,650.00
2029182 06/22/11 03317 ADVANCED CALL PROCESSING INC 20112227 OS/27/11 PBX UPGRADE 1,756.74 1,756.74
2028886 06/01/11 11462 AEGIS ENGINEERING MGMT INC 1105 05/06/11 DEVELOPER PLANCHECKS 4,772,38 4,772.38
2028982 06/08/11 11462 AEGIS ENGINEERING MGMT INC 1018 05/06/11 PLAN CHECKING 8,894,64 8,894.64
2029066 06/15/11 07732 AIRGAS SPECIALTY PRODUCTS INC 131198179 OS/23/11 AQUA AMMONIA 2,265,93
131198178 05/23/11 AQUA AMMONIA 1,658,01 3,923.94
2029183 06/22/11 00132 AIRGAS WEST INC 103171210 05/31/11 BREATHING AIR 31,35 31.35
2028943 06/08/11 12981 ALEGRIA REAL ESTATE FUND Ref002414301 06/07/11 UB Refund Cst #0000175175 105.62 105.62
2028887 06/01/11 01463 ALLIED ELECTRONICS INC 62280S00 05/10/11 ETHERNET SWITCH 971.98 971.98
2028983 06/08/11 01463 ALLIED ELECTRONICS INC 63217700 05/19/11 CORD GRIPS 98.98 98.98
2029067 06/15/11 02362 ALLIED WASTE SERVICES #509 0509004387613 05f25/11 TRASH SERVICES 1,018.90
0509004388862 05/25/11 CONTAINER RENTAL 235.22
0509004389522 05/25/11 TRASH SERVICES TP 170.29 1,424.41
2028888 06/01/11 12909 AMANDA COLLINS 002895 05/11/11 WELLNESS WORKSHOP 200.00 200.00
2029279 06/29/11 11590 AMERICAN DIGITAL CARTOGRAPHY 17780 04/04/11 SOFTWARE LICENSE 12,700.00 12,700,00
2028984 06/08/11 06166 AMERICAN MESSAGING L1109570LF 06/01/11 PAGER SERVICES 145.75 145.75
2029280 06/29/11 00453 AMERICAN RIGGING &SUPPLY 1345301 05/20/11 AMERiCAN RIGGING 2,814.18 2,814.18
2028944 06/08/11 12968 AMY BLUME Ref002414288 06/07/11 UB Refund Cst #0000172459 75,00 75.00
2028889 06/01/11 11368 ANN BAPTISTE 002913 OS/24/11 LANDSCAPE PROGRAM 1,385.00 1,385.00
2028985 06/08/11 08967 ANTHEM BLUE CROSS EAP 40968 OS/25/11 EMPLOYEE ASSISTANCE 363.40 363.40
2029088 06/15/11 03492 AQUA-METRIC SALES COMPANY 00378181N 05/20/11 SENSUS METERS 6,799.75 6,799.75
2029281 06/29/11 05758 AT&T 082164572805251:05/25/11 INTERNET BANDWIDTH 2,263,53 2,263.53
Page 1 of24
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS 2028886 THROUGH 2029366
RUN DATES 6/1/2011 TO 6/29/2011
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2029282 06/29/11 05758 AT&T 61942256050511 05/20/11 PHONE SVC (INTERAGENCY WTR MTR CONN)33.23 33.23
2029283 06/29/11 05758 AT&T 33784130450611 06/07/11 PHONE SERVICE (HI HEAD P/S-SCADA)31.38 31.38
2029284 06/29/11 07785 AT&T 000002404064 06/02/11 PHONE SERVICES 5,623.87 5.62387
2029285 06/29/11 08330 AT&T INTERNET SERVICES 8547826250511 OS/22/11 INTERNET BANDWIDTH 1,200.00 1,200.00
2028986 06/08/11 12810 ATKINS 1111164 05/13/11 SEWER STUDY 650.00 650.00
2029069 06/15/11 12810 ATKINS 1111869 05/20/11 WATER MANAGEMENT 6,165.00 6,165.00
2028945 06/08/11 12970 ATLANTIC &PACIFIC REAL ESTATE Ref002414290 06/07/11 US Refund Cst #0000172943 184.30 184,30
2028946 06/08/11 12982 ATLANTIC &PACIFIC REAL ESTATE Ref002414302 06/07/11 UB Refund Cst #0000175302 42.52 42.52
2029141 06/22/11 13024 ATLANTIC &PACIFIC REAL ESTATE Ref002414678 06/21/11 US Refund Cst #0000173862 28.60 28.60
2028947 06/08/11 12989 ATLANTIC AND PACIFIC REAL ESTA Ref002414309 06/07/11 US Refund Cst #0000176366 75,00 75.00
2028948 06/08/11 12972 AVANTI Ref002414292 06/07/11 UB Refund Cst #0000173455 61,30 61.30
2028949 06/08/11 12966 AXIA REAL ESTATE GROUP INC Ref002414286 06/07/11 UB Refund Cst #0000172041 16,18 16.18
2029070 06/15/11 03285 AZTEC FIRE &SAFETY 46393 05/26/11 LOCKER MAINTENANCE 426.00 426.00
2028987 06/08/11 08024 BACKGROUND PROFILES INC 2921 05/31/11 BACKGROUND CHECKS 301,00 301.00
2028950 06/08/11 12988 BARBARA DOWNING Ref002414308 06/07/11 US Refund Cst #0000176115 16.84 16.84
2029286 06/29/11 00145 BARRETT ENGINEERED PUMPS 076223 06/03/11 PUMP 4,271.70 4,271.70
2029071 06/15/11 06285 BARTEL ASSOCIATES LLC 11296 05/11/11 CONSULTING SERVICES 18,875.00 18,875.00
2029287 06/29/11 06285 BARTEL ASSOCIATES LLC 11377 06/06/11 CONSULTING SERVICES 1,900.00 1,900,00
2029072 06/15/11 01630 SEARCOM 4027984 05/24/11 RADIOS 4,447.85 4,447.85
2028951 06/08/11 12971 BERT W SALAS INC Ref002414291 06/07/11 US Refund Cst #0000173215 717.87 717.87
2029142 06/22/11 12971 BERT W SALAS INC Ref002414674 06/21/11 US Refund Cst #0000173215 107.13 107.13
2029288 06/29/11 03584 SIOTECHNICAL SERVICES INC 1094698 06/22/11 EQUIPMENT MAINTENANCE 1,735,00 1,735.00
2029289 06/29/11 04806 BJ'S RENTALS 348501 05/23/11 BOOMLIFT RENTAL 1,057,54 1,057.54
2029073 06/15/11 12577 BLASTCO INC 4 05/24/11 RESERVOIR COATING 47,325.60 47,325.60
2028890 06/01/11 10970 BRENNTAG PACIFIC INC BP1096277 05/11/11 SODIUM HYPOCHLORITE 1,748,86
Page 2 of 24
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS 2028886 THROUGH 2029366
RUN DATES 6f1f2011 TO 6/29f2011
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
BPI096278 OS/12/11 SODIUM HYPOCHLORITE 1,107,88
BPI095213 OSf09/11 SODIUM HYPOCHLORITE 876.16
BPI095915 05/10/11 SODIUM HYPOCHLORITE 760,87 4,493.77
2028988 06/08/11 10970 BRENNTAG PACIFIC INC BPI098285 05/18/11 SODIUM HYPOCHLORITE 3,444.70
BPI098284 05/18/11 SODIUM HYPOCHLORITE 1,488.32
BPI097425 05/16/11 SODIUM HYPOCHLORITE 1,173.59
BPI097426 05/17/11 SODIUM HYPOCHLORITE 1,165.52
BP1097799 05/17/11 SODIUM HYPOCHLORITE 947.63
BPI098286 05/19/11 SODIUM HYPOCHLORITE 721.68 8,941.44
2029074 06/15/11 10970 BRENNTAG PACIFIC INC BPI099107 05/20/11 SODIUM HYPOCHLORITE 2,660.75
BPI099820 05/24/11 SODIUM HYPOCHLORITE 2,098.17
BPI099447 05/23/11 SODIUM HYPOCHLORITE 909.59
BPI099819 05/24/11 SODIUM HYPOCHLORITE 765.49 6,434,00
2029184 06/22/11 10970 BRENNTAG PACIFIC INC BPI102104 06/01/11 SODIUM HYPOCHLORITE 3,444.70
BPI102456 06/02/11 SODIUM HYPOCHLORITE 1,356.90
BPI101138 05/27/11 SODIUM HYPOCHLORITE 1,268.12
BPI101765 05/31/11 SODIUM HYPOCHLORITE 1,079.05
BPI102455 06/02/11 SODIUM HYPOCHLORITE 436.93 7,585,70
2029290 06/29/11 10970 BRENNTAG PACIFIC INC BPI103297 06/06/11 SODIUM HYPOCHLORITE 3,455.05
BPI104447 06/09/11 SODIUM HYPOCHLORITE 3,393.96
BPI103668 06/07/11 SODIUM HYPOCHLORITE 1,167,83
BPI103667 06/07/11 SODIUM HYPOCHLORITE 749,35
BPI104446 06/09/11 SODIUM HYPOCHLORITE 43116 9,197.35
2029143 06/22/11 13011 BROOKFIELD SHEA OTAYLLC Ref002414663 06/21/11 usRefund Cst #0000139995 764,30 764.30
2028989 06/08/11 03721 BULLET LOGISTICS INC 05151103350 05/15/11 COURIER SERVICE 17.05 17.05
2029185 06/22/11 00223 C W MCGRATH INC 39354 06/01/11 CRUSHED ROCK 338.99 338.99
2029186 06/22/11 02401 CAJON VALLEY UNION SCHOOL DIST 10766 06/03/11 GARDEN TOUR 45.55
10746 06/03/11 GARDEN TOUR 27.05
10750 06/03/11 GARDEN TOUR 10.93 83.53
2029075 06/15/11 02920 CALIFORNIA COMMERCiAL 103265 05/20/11 ASPHALT 1,272.81 1,272.81
2029187 06/22/11 02920 CALIFORNIA COMMERCiAL 103675 06/02/11 ASPHALT 1,165.63 1,165.63
2029291 06/29/11 02920 CALIFORNIA COMMERCIAL 103781 06/06/11 ASPHALT 1,248.89 1,248.89
2029188 06/22/11 03431 CALIFORNIA SOCIETY OF 002957 06/22/11 REGISTRATION FEES 30.00 30,00
2028990 06/08/11 00693 CALIFORNIA SPECIAL DISTRICTS 002931 06/01/11 ANNUAL MEMBERSHIP DUES 150.00 150,00
2028991 06/08/11 00693 CALIFORNIA SPECIAL DISTRICTS 002932 06/01/11 QUARTERLY MEETING SPECIAL DiSTRICTS 129.00 12900
Page 3 of 24
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS 2028886 THROUGH 2029366
RUN DATES 6/1/2011 TO 6/29f2011
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2028992 06/08/11 00192 CALIFORNIA WATER ENVIRONMENT 11910611 06/07/11 MEMBERSHIP RENEWAL 132.00 132.00
2029076 06/15/11 00192 CALIFORNIA WATER ENVIRONMENT 3030611 06/10/11 CERTIFICATE RENEWAL 208.00 208.00
2029292 06/29/11 00192 CALIFORNIA WATER ENVIRONMENT 58380611 06/28111 MEMBERSHIP RENEWAL 132.00 132.00
2028993 06/08/11 01004 CALOLYMPIC SAFETY 087539 05/16111 SAFETY EQUIPMENT 316.38 316.38
2029189 06/22/11 01004 CALOLYMPIC SAFETY 088209 05/27111 LEL SENSOR 230.40 230.40
2028891 06/01/11 11969 CARDIEL LUNA 1102 05/09/11 CONSTRUCTION TRAINING 800.00 800.00
2029190 06/22/11 02758 CARMEL BUSINESS SYSTEMS INC 7339 06/01/11 RECORDS ASSISTANCE 816.72
7338 06/01/11 RECORDS STORAGE 300.50 1,117.22
2029293 06/29/11 02758 CARMEL BUSINESS SYSTEMS INC 7336 06/01/11 SCANNING SERVICES 35.89 35.89
2029144 06/22/11 13015 CASEY DRAKE Ref002414667 06/21111 US Refund Cst #0000162891 29,20 29.20
2029191 06/22111 03232 COW GOVERNMENT INC XNK0184 05/31111 COMPACT SWITCH 4,224,94 4,224.94
2029192 06/22/11 09801 CENTERBEAM INC 14971 05/30/11 PROJECT SUPPORT 7.760.00
133323 05/01111 NETWORK MONITORING 1,697,00 9,457.00
2028952 06/08/11 12987 CENTURY 21 ALL REAL ESTATE Ref002414307 06/07/11 US Refund Cst #0000175557 16.83 16.83
2028892 06/01/11 01126 CENTURY WHEEL &RIM CN6161301 05/11/11 REPAIR PART 202.17
CN6161302 05/12/11 REPAIR PART 15.92 218.09
2029145 06/22/11 13013 CHAD TILLY Ref002414665 06/21/11 UB Refund Cst #0000162048 47.59 47.59
2028994 06/08/11 01788 CHAVARELA,GERARDO 002925 05/26/11 CERTIFICATE RENEWALS 190.00 190.00
2028995 06108/11 01719 CHULA VISTA CHAMBER OF 11374 05118/11 ANNUAL MEMBERSHIP 175.00 175.00
2029294 06/29/11 02026 CHULA VISTA ELEM SCHOOL OIST AR039307 06/07/11 GARDEN TOUR 1,080.00 1,080.00
2028893 06/01/11 02026 CHULA VISTA ELEMENTARY SCHOOL AR039195 05/17/11 GARDEN TOUR 540.00 540.00
2028996 06108/11 12674 CITY OF CHULA VISTA 071060PU0040511 05/06/11 UTILITY PERMITS 1,500.00 1,500.00
2029193 06/22/11 04119 CLARKSON LAB &SUPPLY INC 56141 05/31/11 BACTERIOLOGICAL SERVICES 942.00
56137 05/31111 BACTERIOLOGICAL SERVICES 896.00
56138 05/31111 BACTERIOLOGICAL SERVICES 468.00
56136 05/31/11 BACTERIOLOGICAL SERVICES 442.00
56135 05/31111 BACTERIOLOGICAL SERVICES 387.00
56139 05/31/11 BACTERIOLOGICAL SERVICES 362.00
56140 05/31/11 BACTERIOLOGICAL SERVICES 125.00 3,622.00
Page 4 of 24
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS 2028886 THROUGH 2029366
RUN OATES 6/1/2011 TO 6129/2011
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2029146 06/22/11 13021 CLASSIC CA REALTY Ref002414675 06/21/11 US Refund Cst #0000173409 52.48 52.48
2029077 06/15/11 11520 CLINICAL LABORATORY OF 914341 05/10/11 LAB ANALYSIS 482.00 482.00
2029295 06/29/11 11520 CLINICAL LABORATORY OF 914803 06/07/11 LAB ANALYSIS 369.00 369.00
2028894 06/01/11 11696 COFFIN,SHANNON 002916 05/25/11 CERTIFICATE RENEWAL 85.00 85.00
2028895 06/01/11 08160 COMPLETE OFFICE 12870130 05/11/11 INK CARTRIDGES 428.65 428.65
2028997 06/08/11 08160 COMPLETE OFFiCE 12870170 05/11/11 PRINTER CARTRIDGES 1,803.38 1,803,38
2029078 06/15/11 08160 COMPLETE OFFICE 12894750 05/20/11 COpy PAPER 1,078.45
12897980 05/23/11 TONER 504.15 1,582.60
2029296 06/29/11 08160 COMPLETE OFFICE 12929800 06/06/11 DRUM AND TONER CARTRIDGE 201.17 201.17
2029297 06/29/11 03288 COMPUTER PROTECTION 15691CPT 06/08/11 DATA CENTER BACKUP 1,350.86 1,350.86
2029194 06/22/11 11510 CONFERENCE CALL.COM 2670608191 05/31/11 CONFERENCE CALL 128,79 128.79
2028953 06/08/11 12978 CONNIE CARROLL Ref002414298 06/07/11 UB Refund Cst #0000174466 40,68 40.68
2029079 06/15/11 12282 CORELOGIC INFORMATION 80189202 04/30/11 GIS SOFTWARE 241.67 241.67
2029195 06/22/11 12282 CORELOGIC INFORMATION 80215838 05/31/11 GIS SOFTWARE 241.67 241.67
2029298 06/29/11 12334 CORODATA MEDIA STORAGE INC OS1243746 05/31/11 DATA STORAGE 268.97 268,97
2029299 06/29/11 02612 COUNCIL OF WATER UTILITIES 002975 06/20/11 MONTHLY MEETING 25.00 2500
2028896 06/01/11 00184 COUNTY OF SAN DIEGO HK071208910411 05/10/11 HAZMAT PERMIT 2,215.00 2,215,00
2028897 06/01/11 02122 COUNTY OF SAN DIEGO 2011042604745 04/26/11 EMISSiON &PERMIT FEES 367,00 367.00
2028898 06/01/11 07944 COUNTY OF SAN DIEGO 002917 05/31/11 REGISTRATION FEE 25,00 25.00
2028899 06/01/11 08479 COUNTY OF SAN DIEGO CA719620511 05/10/11 0&M AND CAPITAL REPLACEMENT 364,715.00 364,715.00
2029080 06/15/11 00184 COUNTY OF SAN DIEGO HK071049080511 05/23/11 HAZMAT PERMIT 2,381.00
HK072103510511 05/23/11 HAZMAT PERMIT 460.00
HK072102960511 05/23/11 HAZMAT PERMIT 419.00
HK0721 02940511 05/23/11 HAZMAT PERMIT 419.00
HK182104050511 05/23/11 HAZMAT PERMIT 306.00
HK182127860511 05/23/11 HAZMAT PERMIT 306.00
HK182102950511 05/23/11 HAZMAT PERMIT 306.00
HK182031690511 05/23/11 HAZMAT PERMIT 306.00
HK182102970511 05/23/11 HAZMAT PERMIT 306.00 5,209.00
Page 5 of 24
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS 2028886 THROUGH 2029366
RUN DATES 6f1f2011 TO6129/2011
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2029196 06/22/11 00184 COUNTY OF SAN DIEGO oEH110591011 05/31/11 SHUT DOWN TEST 1,491.00
oEH110593011 05/31/11 SHUT DOWN TEST 923.00
DEH110592D11 05/31/11 SHUT DOWN TEST 923.00
DEH110594D11 05/31/11 SHUT DOWN TEST 852.00
DEH110585D11 05/31/11 SHUT DOWN TEST 781.00 4,970.00
2028998 06/08/11 00099 COUNTY OF SAN DIEGO -DPW 141313 04/30/11 EXCAVATION PERMITS 370.88 370.88
2029197 06/22/11 00099 COUNTY OF SAN DIEGO -DPW 142604 05/31/11 EXCAVATION PERMITS 2,737.92 2,737.92
2028900 06/01/11 08387 COUNTY OF SO-LANDFILL MGMNT 2010 05/16/11 MICROTURBINE POWER GENERATION 8,128.58 8,128.58
2029198 06/22/11 11286 CPM PARTNERS INC 11049 06/01/11 SCHEDULING SERVICES 4.115.00 4,115.00
2029199 06/22J11 13042 CRESTWOOD HOA 002960 06/22/11 LANDSCAPE PROGRAM 5,524.00 5,524.00
2028999 06/08/11 10570 CRICKET COMMUNICATIONS INC 002928 06/01/11 REFUND RENTI PAID BY GLOBAL TOWER 5,100,80 5,100.80
2028954 06/08/11 12958 DANIELLE LANI Ref002414278 06/07/11 US Refund Cst #0000146293 16,24 16.24
2029000 06/08/11 11150 DARNELL &ASSOCIATES INC 024158 04/15/11 LEGAL SERVICES 2,270,00 2,270.00
2029081 06/15/11 12996 DAVID &SUZANNE DUKE 002944 06/14/11 REFUND WORK ORDER 00837-090095 3,264.18 3.264.18
2029147 06/22/11 13025 DAVID ZIMKIN Ref002414679 06/21/11 US Refund Cst#0000173999 57.40 57.40
2028901 06/01/11 01797 DELL ENTERPRISES 188716 05/11/11 ROSEWOOD CLOCK 59.81 59,81
2029001 06/08/11 07680 DELTA HEALTH SYSTEMS P110531 05/31/11 HEALTH ADMINISTRATION 1,677.65 1,67765
2029300 06/29/11 07680 DELTA HEALTH SYSTEMS IVC04870 05/31/11 HEALTH ADMINISTRATION 56.00 56,00
2029082 06/15/11 03744 DEPARTMENT OF JUSTICE 853173 06/03/11 FINGERPRINTING SERVICES 162.00 162,00
2029200 06/22/11 00319 DEPARTMENT OF PUBLIC HEALTH 304250611 06/20/11 CERTIFICATE RENEWAL 60.00 60.00
2029201 06/22/11 08679 DEPARTMENT OF TRANSPORTATION 00004667 06/13/11 INSPECTION FEE 99,220.00 99,220.00
2029148 06/22/11 13010 DEVON BRIESE Ref002414662 06/21/11 UB Refund Cst #0000139339 15.22 15.22
2029202 06/22/11 02519 DIEHL EVANS &COMPANY LlP 70257 05/31/11 AUDIT SERVICES 8,250.00 8,250.00
2029002 06/08/11 02965 DIPIETRO,BRANDON 002936 06/08/11 CERTIFICATION FEE 15500 155.00
2029003 06/08/11 03417 DIRECTV 15178084308 05/19/11 SATELLITE TV 6,00 6.00
2029083 06/15/11 03417 DIRECTV 15292425175 06/05/11 SATELLITE TV 18,00 18.00
Page 6 of24
OTAYWATER DISTRICT
CHECK REGISTER
FOR CHECKS 2028886 THROUGH 2029366
RUN DATES 6/1/2011 TO 6/29/2011
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2029301 06/29/11 03417 DIRECTV 15394658988 06/19/11 SATELLITE TV 6.00 6,00
2029004 06/08/11 00993 DIVE/CORR INC 1150 05/16/11 INSPECTION 711-3 1,700.00
1151 05/16/11 INSPECTION 624-1 1,700,00
1152 05/16/11 INSPECTION 571-1 1,700,00
1153 05/16/11 INSPECTION 870-1 1,700,00 6,800.00
2029149 06/22/11 13016 DUSTIN ABBOTT Ref002414668 06/21/11 UB Refund Cst #0000168635 28.61 28.61
2029084 06/15/11 01926 EAST COUNTY URGENT CARE 1005980611 05/23/11 DMV PHYSICAL 43,00 43.00
2029085 06/15/11 02447 EDCO DISPOSAL CORPORATION 1554580511 05/31/11 RECYCLING SERVICES 9000 90.00
2028955 06/08/11 12951 EDWARD R SILVA Ref002414271 06/07/11 US Refund Cst #0000000888 22,00 22.00
2029005 06/08/11 01012 EL CAJON FORD C65194 05/17/11 TRUCK REPAIR 1,716.07 1,716.07
2029203 06/22/11 03765 ENGINEERING PARTNERS INC,THE 14111121314E 05/31/11 DESIGN SERVICES 17,670.00 17,670.00
2028902 06/01/11 03227 ENVIROMATRIX ANALYTICAL INC 1050216 05/09/11 LABORATORY SERVICES 605.00 605.00
2029006 06/08/11 03227 ENVIROMATRIX ANALYTICAL INC 1050357 05/16/11 LABORATORY SERVICES 470.00 470.00
2029086 06/15/11 03227 ENVIROMATRIX ANALYTICAL INC 1050463 05/23/11 LABORATORY SERVICES 380.00 380.00
2029204 06/22/11 03227 ENVIROMATRIX ANALYTICAL INC 1050578 05/27/11 LABORATORY SERVICES 135.00 135,00
2029302 06/29/11 03227 ENVIROMATRIX ANALYTICAL INC 1060094 06/06/11 LABORATORYSERVICES 715.00 715.00
2029087 06/15/11 02939 ESCARCEGA,LUIS 002938 06/08/11 REIMBURSE TUITION 185.00 185.00
2029007 06/08/11 02639 EW TRUCK &EQUIPMENT 271530 05/19/11 COOLANT 3,370.21
271529 05/19/11 ENGINE COOLANT 2,594.34 5,964,55
2029088 06/15/11 03683 F &L INDUSTRIAL SOLUTIONS INC 12973 05/26/11 VALVE PARTS 5,021.13 5,021.13
2028903 06/01/11 03757 FANDEL ENTERPRISES INC 1442 05/12/11 TELECOM SERVICES 7,530.00 7,530.00
2029205 06/22/11 03757 FANDEL ENTERPRISES INC 1452 06/08/11 SUPPORT SERVICES 7,410,00
1448 06/18/11 SUPPORT SERVICES 7,380,00 14,790.00
2028904 06/01/11 00645 FEDEX 750143689 OS/20/11 MAIL SERVICES 12.19 12.19
2028905 06/01/11 03546 FERGUSON WATERWORKS #1083 03758001 05/11/11 PLUMBING PARTS 254.19 254.19
2029008 06/08/11 03546 FERGUSON WATERWORKS #1083 0376950 05/13/11 INVENTORY 4,668.75
0376948 05/13/11 INVENTORY 2,404,10 7,072,85
2029089 06/15/11 03546 FERGUSON WATERWORKS #1083 0376947 OS/20/11 INVENTORY 1,413,75
Page 7 of24
OlAYWATER DISTRICT
CHECK REGISTER
FOR CHECKS 2028886 THROUGH 2029366
RUN DATES 6f1f2011 TO 6/29f2011
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
0377879 05f25/11 INVENTORY 1,009,37
0377628 05f25/11 TREATMENT PLANT UPGRADE 467,08
0376676 05f24/11 METER GASKETS 293.63
0377788 05f25/11 PARTS 168.56
03769501 05/25/11 INVENTORY 81.41 3,433.80
2029206 06/22/11 03546 FERGUSON WATERWORKS #1083 0377629 05/31/11 TREATMENT PLANT UPGRADE 865.30 865.30
2029303 06f29/11 03546 FERGUSON WATERWORKS #1083 0377838 06f07/11 REPAIR PARTS 4,988.78
0377836 06f07/11 TOOLS 3,464.16
0378987 06/10/11 INVENTORY 3,326.17
03776281 06f07/11 TREATMENT PLANT UPGRADE 796.32
0378160 06f09J11 MISC GASKETS 410.32
03778791 06f07/11 INVENTORY 183.25
0379699 06f21/11 INVENTORY 180.74
03778792 06/14/11 INVENTORY 53.29 13,403.03
2029150 06f22/11 13033 FIELD ASSET SERVICES INC Ref002414687 06/21/11 UB Refund Cst #0000175331 37.86 37.86
2029207 06f22/11 12187 FIRST AMERICAN DATA TREE LLC 90034051 05f31/11 ONLINE MAPS 99.00 99.00
2028906 06f01/11 04066 FIRST CHOICE SERVICES -SO 125895 05f09/11 COFFEE SUPPLIES 480.85 480.85
2029090 06/15/11 04066 FIRST CHOICE SERVICES -SO 127891 05f20/11 COFFEE SUPPLIES 729.39 729.39
2029091 06f15/11 00035 FISHER SCIENTIFIC 1576875 04/29/11 LABORATORY SUPPLIES 153.80
6198226 03f11/11 LABORATORYSUPPLIES 72.54 226,34
2029304 06/29/11 00035 FISHER SCIENTIFIC 9826778 CREDIT MEMO (10.00)
0247442 06/07/11 LABORATORY SUPPLIES 187.51 177.51
2029208 06/22/11 02591 FITNESS TECH 7272 06/01/11 EQUIPMENT MAINTENANCE 135.00 135.00
2029009 06/08/11 11962 FLEETWASH INC 3572950 05/06/11 VEHICLE WASH 400.77 400,77
2029092 06/15/11 11962 FLEETWASH INC 3579154 05/20/11 VEHICLE WASH 289.08
3574874 05/13/11 VEHICLE WASH 91.98
3574875 05/14/11 VEHICLE WASH 26.28
3579159 05/20/11 VEHICLE WASH 19.71 42705
2029010 06/08/11 06268 FOUNDATION FOR CROSS-CONNECT 7735 06/01/11 MEMBERSHIP RENEWAL 500.00 500.00
2029011 06/08/11 01612 FRANCHISE TAX BOARD Ben2414360 06/09/11 PAYROLL DEDUCTION 190.00 190.00
2029012 06/08/11 02344 FRANCHISE TAX BOARD Ben2414362 06/09/11 PAYROLL DEDUCTION 100.00 100,00
2029209 06/22/11 01612 FRANCHISE TAX BOARD Ben2414725 06/23/11 PAYROLL DEDUCTION 190.00 190,00
2029210 06/22/11 02344 FRANCHISE TAX BOARD Ben2414727 06/23/11 PAYROLL DEDUCTION 466.56 466,56
Page 8 of 24
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS 2028886 THROUGH 2029366
RUN DATES 61112011 TO 6/29/2011
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2029013 06/08/11 01327 FRANK &SON PAVING INC 27 05/17/11 PAVING 900.00 900.00
2029305 06/29/11 01327 FRANK &SON PAVING INC 0557 06/06/11 ANNUAL PAVING 9,019.50 9,019.50
2029306 06/29/11 03094 FULLCOURT PRESS 22556 06/06/11 2011 PIPELINE NEWSLETTER 4,456.50 4,456.50
2029211 06/22/11 13039 GAMAL ELSHAFEI 6250266200611 06/22/11 CUSTOMER REFUND 9,890.44 9,890.44
2029151 06/22/11 12999 GERRY DECAROLIS Ref002414651 06/21/11 US Refund Cst#0000005183 44.68 44.68
2029093 06/15/11 10817 GEXPRO 580140478 05/24/11 MASTER MODULE 272.64 272.64
2029014 06/08/11 03537 GHA TECHNOLOGIES INC 652285 04/28/11 PC FOR REPLACEMENT 24.697.13
655123 05/18/11 SCANNER 974.40 25,671.53
2029212 06/22/11 03537 GHA TECHNOLOGIES INC 657254 06/02/11 HEADSETS 406.73 406.73
2029213 06/22/11 10291 GOIN,JEFF 98700611 06/13/11 CERTIFICATE RENEWAL 90.00 90.00
2029152 06/22/11 13036 GRACIELA TELLO TRUST Ref002414690 06/21/11 US Refund Cst#0000177408 1,775.71 1,775.71
2028907 06/01/11 00101 GRAINGER INC 9536291314 05/12/11 CABLES 1,550.35
9533154572 05/10/11 SAFETY EQUIPMENT 726.64
9533898632 05/11/11 SMALL TOOLS 614.97
9535794151 05/12/11 TOOLS 349.62
9534477345 05/11/11 SAFETY EQUIPMENT 170.00
9533154564 05/10/11 FLOAT SWITCHES 135.46
9533898640 05/11/11 SMALL TOOLS 44.87
9535794169 05/12/11 TOOLS 24.34 3,616.25
2029015 06/08111 00101 GRAINGER INC 9542598702 05/19/11 ELECTRICAL PARTS 2,497.18
9542598710 05/19/11 SUMP PUMPS 2,018.19
9539383449 05/16/11 CONDUIT UNISTRUT 682.47
9536921498 05/13/11 SECURITY LOCKS 590.25
9540580041 05/17/11 MARKING PAINT 315.29
9540580033 05/17/11 PAINT 240.39
9539383456 05/16/11 CONDUIT UNISTRUT 221,51
9540650224 05/17/11 PAINT 30,54 6,595.82
2029094 06115/11 00101 GRAINGER INC 9547817503 OS/26/11 ELECTRICAL EQUIPMENT 4,589,16
9546174583 05/25/11 TREATMENT BYPASS 3,333,24
9547942590 05/26/11 40HP/3PHASE MOTOR 1,926.96
9547416454 OS/26/11 REPAIR PARTS 459.98
9545811490 OS/25/11 ELECTRICAL PARTS 414.50
9544682652 OS/23/11 BATTERIES 174.37
9544673073 05/24/11 ELECTRICAL PARTS 28,77
9543252564 05/20(11 ELECTRICAL PARTS 22,53 10,949.51
Page 9 of24
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS 2028886 THROUGH 2029366
RUN DATES 6/1/2011 TO 6f29/2011
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2029214 06/22/11 00101 GRAINGER INC 9548062919 05/27/11 ELECTRICAL PARTS 96.01 96,01
2029307 06/29/11 00101 GRAINGER INC 9562623687 CREDIT MEMO (331.80)
9558247400 06/09/11 INSPECTION TOOLS 347.91
9556506682 06/08/11 ELECTRICAL PARTS 148.77 16488
2029308 06/29/11 03289 GRANGER,WILLIAM E 15710611 06/14/11 TRAVEL EXPENSES 208.35 208,35
2029095 06/15/11 01576 GRAYBAR ELECTRIC CO INC 954201689 05/26/11 ELECTRICAL CABLES 438.24
954201688 05/26/11 ELECTRICAL CABLES 312.00 750,24
2029096 06/15/11 12907 GREENRIDGE LANDSCAPE INC 7903 05/23/11 WEED ABATEMENT 850,00 850,00
2029097 06/15/11 02187 GREENSCAPE 2717 05/24/11 WEED ABATEMENT 2,600.00 2,600.00
2029215 06/22/11 02187 GREENSCAPE 2675 05/01/11 LANDSCAPING SERVICES 6,090.00 6,090.00
2029309 06/29/11 08968 GURROLA,MICHAEL 002980 06/28/11 SAFETY BOOTS 97.84 97,84
2028908 06/01/11 02630 HAAKER EQUIPMENT COMPANY C80443 05/04/11 REPAIR PART 81.95 81.95
2029216 06/22/11 02630 HAAKER EQUIPMENT COMPANY C80854 05/27/11 REPAIR PARTS 26.94 26,94
2028909 06/01/11 00174 HACH COMPANY 7227795 05/03/11 TREATMENT PLANT SERVICE 2,174.50
7236736 05/09/11 MODUAL REPAIR 906,76 3,081.26
2029310 06/29/11 00174 HACH COMPANY 7282216 06/09/11 HACH APA 6000 93763
7279439 06/08/11 LABORATORY SUPPLIES 1,851,19 2,788.82
2029311 06/29/11 02629 HANSON AGGREGATES INC 1170452 06/06111 AGGREGATES 215.41 215.41
2029016 06/08/11 00150 HAWTHORNE MACHINERY CO 0602967 05/18/11 REPAIR CYLINDER 1,167.04 1,167.04
2029312 06/29/11 00062 HELIX WATER DISTRICT 174639860611 06/09/11 WATER BILL -RUSSELL SQ 42.46
178540010611 06/09/11 WATER BILL -AVOCADO BLVD 40,10 82.56
2029217 06/22/11 08610 HENRY BROS ELECTRONICS INC 13010211 05/27111 SECURITY ENHANCEMENTS 20,239.53 20,239.53
2029313 06/29/11 11874 HERNDON SOLUTIONS GROUP 1218 06/08/11 REGULATORY COMPLIANCE 9,892.50 9,892.50
2029218 06/22/11 00713 HEWLETT-PACKARD COMPANY 49535562 05/31/11 VIDEO SURVEILLANCE 13,254,75
49531017 05/29111 MEMORY UPGRADE 11,419,10 24,673.85
2028910 06/01/11 06843 HI-TECH AIR CONDITIONING 22440 05/06/11 AC MAINTENANCE 650,00
24230 05/06/11 AC MAINTENANCE 187.63 837.63
2029219 06/22/11 01853 HOFFMEYER CO 209544601 05/31111 28"FLANGE GASKETS 121.89 121.89
2029017 06/08/11 09044 HOLLY,ROGER 002926 06/02111 SAFETY BOOTS 138.26 138.26
Page 10 of24
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS 2028886 THROUGH 2029366
RUN DATES 6/112011 TO 6f29/2011
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2029314 06/29/11 13049 HOLLY,ROGER 002972 06/22/11 COMPUTER LOAN 1,309.86 1,309,86
2028956 06/08/11 12980 HOME REPO TOUR Ref002414300 06/07/11 UB Refund Cst #0000174987 27.54 27,54
2029098 06/15/11 06540 HORIZON CRANE SERVICE LLC 5900 05/24/11 CRANE RENTAL 540.00 540,00
2028911 06/01/11 12335 HP ENTERPRISE SERVICES LLC U2791318 05/11/11 CREDIT CARD SERVICES 1,405.60 1,40560
2029315 06/29/11 12335 HP ENTERPRISE SERVICES LLC U2803992 06/09/11 CREDIT CARD SERVICES 1,780.80 1,780,80
2029316 06/29/11 03743 HYDROTEX 593303 06/03/11 OIL 1,495.04
593344 06/07/11 OIL 176.50 1,671,54
2028957 06/08/11 12956 ILDA CASTREJON Ref002414276 06/07/11 UB Refund Cst #0000093033 8.43 8.43
2029153 06/22/11 13034 IMEX TRANSPORT INC Ref002414688 06/21/11 US Refund Cst #0000175797 48.60 4860
2029317 06/29/11 03507 INDOFF INCORPORATED 1882055 05/24/11 FILE CABINETS 3.099.50 3,099,50
2028958 06/08/11 12965 INFINITY DIRECT ASSET MGMT Ref002414285 06/07/11 UB Refund Cst #0000169151 5.41 5.41
2029018 06/08/11 08969 INFOSEND INC 50369 04/29/11 POSTAGE 8,423.89
50430 05103/11 INFOSEND ESPP 3,789.20
50368 04/29/11 BILL PRINTING SERVICES 3,315.00 15,528,09
2029220 06/22/11 02372 INTERIOR PLANT SERVICE INC 38225 05/31/11 PLANT SERVICES 186.00 186.00
2029221 06/22/11 10926 INT'L SOCIETY OF AUTOMATION 331718450611 06/14/11 MEMBERSHIP RENEWAL 100.00 100,00
2028959 06/08/11 12960 ISELA AGUIRRE Ref002414280 06/07/11 US Refund Cst #0000157622 76.41 76.41
2029154 06/22/11 13026 J WALTER WILLIAMSON REALTY Ref002414680 06/21/11 UB Refund Cst #0000174132 35.06 35.06
2029155 06/22/11 13000 JAIME GOMEZ JR Ref002414652 06/21/11 US Refund Cst #0000015887 36.72 36.72
2029019 06/08/11 03077 JANI-KING OF CALIFORNIA INC SD005110917 05/19/11 JANITORIAL SERVICES 288.64 288.64
2029222 06/22/11 03077 JANI-KING OF CALIFORNIA INC SOO05110928 OS/23/11 JANITORIAL SERVICES 4,200,00
SOO05110208 05/01/11 JANITORIAL SERVICES 1,062,84 5,262.84
2028960 06/08/11 12967 JASMINE ROSE Ref002414287 06/07/11 US Refund Cst #0000172340 50.53 50,53
2029156 06/22/11 12967 JASMINE ROSE Ref002414672 06/21/11 US Refund Cst #0000172340 36.79 36,79
2029020 06/08/11 10563 JCI JONES CHEMICALS INC 508339 06/02/11 CHLORINE 4,801.80 4,801.80
2028961 06/08/11 12953 JESUS GARCIA RefOO2414273 06/07/11 US Refund Cst #0000055951 220.58 220,58
Page 11 of 24
OTAYWATER DISTRICT
CHECK REGISTER
FOR CHECKS 2028886 THROUGH 2029366
RUN OATES 6/1/2011 TO 6/29/2011
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2029157 06/22111 13014 JOE FERRARO Ref002414666 06/21/11 US Refund Cst #0000162682 29.11 29.11
2029158 06/22/11 13035 JOE LLOYD Ref002414689 06/21/11 US Refund Cst #0000176385 22.46 22.46
2029159 06/22/11 13008 JOHN CHESTER Ref002414660 06/21/11 US Refund Cst #0000122783 23,53 23.53
2029223 06/22111 01735 JOHNSON,PAMELA 002961 06/14/11 TUITION 125,00 125.00
2029099 06/15/11 03172 JONES &STOKES ASSOCIATES INC 0078855 05/14/11 P12S3 SAN MIGUEL HABITAT MGMT AREA 21,906,25 21,906.25
2029224 06/22/11 03172 JONES &STOKES ASSOCIATES INC 0078854 05/14/11 ENVIRONMENTAL CONSULTING 2,271.41
0078853 05/14111 ENVIRONMENTAL CONSULTING 1,24907 3,520.48
2029318 06/29/11 02449 JOSEPH G POLLARD CO INC 13016091N 06/09/11 DECHLORINATING DIFFUSERS 78835 788.35
2029160 06/22/11 13028 JULEE CHANG Ref002414682 06/21/11 US Refund Cst #0000174384 48,06 48.06
2029161 06/22/11 13022 JUSTIN TJALMA Ref002414676 06/21/11 US Refund Cst#0000173562 54.12 54.12
2028912 06/01/11 12639 KAPISH NORTH AMERICA LLC 50 04/13/11 TRIM ADMIN COURSE 4,128,03
55 05/09/11 SOFTWARE ASSISTANCE 3,931.74 8,059.77
2029021 06/08/11 01804 KEERAN,TIMOTHY 002924 06/06/11 SAFETY BOOTS 97,85 97.85
2028962 06/08/11 12986 KEITH HENDERSON AND ASSOCIATES Ref002414306 06/07111 US Refund Cst #0000175512 95,15 95.15
2029162 06/22/11 13012 KEVIN KREUPZER Ref002414664 06/21/11 US Refund Cst #0000157453 281,62 281.62
2028963 06/08/11 12977 KEYLINK ASSEST MANAGEMENT Ref002414297 06/07/11 US Refund Cst #0000174455 28.61 28.61
2029319 06/29/11 07540 KIM-THOA THI HOANG 002971 06/27/11 EASEMENTACQUISITION 5,00000 5,000.00
2029225 06/22/11 04996 KNOX ATTORNEY SERVICE INC 623322 05/31/11 DELIVERY SERVICES 442.50 442.50
2029022 06/08/11 12276 KONECRANES INC SOG00581107 05/19/11 CRANE INSPECTIONS 360.00 360.00
2029226 06/22/11 12633 L H WOODS AND SONS INC 3 05/31/11 EMERGENCY INTERCONNECTIONS 116,993,24 116,993.24
2029023 06108/11 06497 LAKESIDE LAND COMPANY 250063 05/13/11 ASPHALT 51.45 51.45
2029024 06108/11 12843 LAWTON GROUP,THE IVC050000045770 05120/11 CWA INTERN 270.00 270.00
2029100 06/15/11 12843 LAWTON GROUP,THE IVC050000045866 06/03/11 CWA INTERN 405.00
IVC050000045823 05/27/11 CWA INTERN 270,00 675.00
2029320 06/29/11 13051 LBNCC EASTLAKE LLC 002979 06/28/11 REFUND WIO 00434-010001 1,000.00 1,000.00
2028913 06/01/11 03607 LEE &RO INC 84706 05/09/11 INTERCONNECTION 96,564,59
84603 05/06/11 DESIGN SERVICES 10,311,50 106,876.09
Page 12 of 24
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS 2028886 THROUGH 2029366
RUN DATES 6/1/2011 TO 6/29/2011
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2029025 06/08111 03607 LEE &RO INC 8420201 02/25/11 LEGAL SERVICES 15,900,00 15,900.00
2029321 06/29/11 03607 LEE &RO INC 84707 06/08/11 INTERCONNECTION 65,211,23
84604 06/03/11 DESIGN SERVICES 4,97600 70,187.23
2029163 06/22/11 13031 LENDER PROCESSING SERVICES Ref002414685 06/21111 US Refund Cst #0000175000 25,00 25.00
2029101 06/15/11 00491 LIGHTHOUSE INC,THE 0125614 05/24/11 REPAIR PARTS 87.82 87.82
2029164 06/22/11 13005 LILIANA GONZALEZ Ref002414657 06/21/11 US Refund Cst #0000068052 37.56 37.56
2029227 06/22/11 12910 LOCATORS &SUPPLIES INC 01931551N 05/31/11 SURVEY EQUIPMENT 215,54 215.54
2029026 06/08/11 05220 LOGICALtS INTEGRATION SOLUTION S134060 05/16/11 2010 EXCHANGE UPGRADE 2,044,25 2,044.25
2029102 06/15/11 05220 LOGICALIS INTEGRATION SOLUTION S133353 03/31/11 CONFIGURATION ASSISTANCE 6,930,00 6,930.00
2029228 06/22/11 05220 LOGICALIS INTEGRATION SOLUTION S134191 05/31/11 EXCHANGE UPGRADE 262,50 262.50
2029165 06/22/11 13002 LOIS SCOTT Ref002414654 06/21/11 US Refund Cst #0000032380 29,73 29.73
2029103 06/15/11 03019 LOPEZ,JOSE A 002941 03/22/11 TRAVEL EXPENSES 468.06 468.06
2028964 06108/11 12969 LPS FIELD SERVICES Ref002414289 06/07/11 US Refund Cst #0000172692 58.14 58.14
2029166 06/22/11 13030 LPS FIELD SERVICES Ref002414684 06/21/11 US Refund Cst #0000174470 75.00 75.00
2029229 06/22/11 00628 MANHATTAN NATIONAL LIFE 002953 06/16/11 VOLUNTARY LIFE INSURANCE 330.94 330.94
2028965 06/08/11 12975 MARC CARPENTER AND ASSOCIATES Ref002414295 06/07/11 US Refund Cst #0000174103 70.70 70.70
2028966 06/08/11 12952 MARISELACERVANTES Ref002414272 06/07/11 US Refund Cst #0000008455 366.12 366.12
2028967 06/08/11 12983 MARK POWELL Ref002414303 06/07/11 US Refund Cst #0000175310 15.81 15.81
2029167 06/22/11 13003 MARKTAMSORSKI Ref002414655 06/21/11 US Refund Cst #0000047827 42.26 42.26
2028914 06/01/11 12848 MARKETPOINTE REALTY ADVISORS 5635 05/08/11 CONSULTING SERVICES 19,500.00 19,500.00
2029322 06/29/11 02902 MARSTON+MARSTONINC 20116 06/06/11 PUBLIC RELATIONS 5,920.00 5,920.00
2029104 06/15/11 12227 MARY ANNE HAWKE 101 05/26/11 SCIENCE ADVISOR REVIEW 3,000.00 3,000.00
2029323 06/29/11 05329 MASTER METER INC 01864291N 06/14/11 INVENTORY 19,840.56
0186350lN 06/13/11 INVENTORY 12,860.69
01859081N 06/06/11 INVENTORY 1,607.58 34,308.83
2028915 06/01/11 02882 MAYER REPROGRAPHICS INC 00636271N 05/10/11 MGMT PLAN 4,160.94 4,160.94
Page 13 of 24
OTAYWATER DISTRICT
CHECK REGISTER
FOR CHECKS 2028886 THROUGH 2029366
RUN DATES 61112011 TO 6129/2011
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2029105 06/15/11 02882 MAYER REPROGRAPHICS INC 00636411N 05/11/11 REPROGRAPHICS SVCS 3,228.57 3,228,57
2029230 06/22/11 02882 MAYER REPROGRAPHICS INC 00642821N 06/02/11 REPROGRAPHICS SVCS 1,166,65 1,166,65
2029324 06/29/11 02882 MAYER REPROGRAPHICS INC 00643051N 06/03/11 HVACIMPROVEMENTS 967.80 967,80
2029027 06/08/11 11156 MCDERMOTT,THOMAS 002927 06/03/11 SAFETY BOOTS 150.00 150.00
2028916 06/01111 01183 MCMASTER-CARR SUPPLY CO 85356887 05/12/11 REPAIR PARTS 120.09 120,09
2029231 06/22/11 01183 MCMASTER-CARR SUPPLY CO 86894047 06/01/11 PIPE SUPPORT STANDS 846,03 846,03
2028968 06/08/11 12974 MCMILLIN JACARANDA LLC Ref002414294 06/07/11 UB Refund Cst#0000173770 31.56 31.56
2028969 06/08/11 12963 MILLENIA REAL ESTATE SERVICES Ref002414283 06/07/11 UB Refund Cst#0000163335 75.00 75.00
2029325 06/29/11 00887 MIRAMAR TRUCK CENTER-SAN DIEGO 6239 05/31111 REPLACEMENT VEHICLE 89,925.00 89,925,00
2029106 06/15/11 00237 MISSION JANITORIAL &ABRASIVE 25936300 05/26/11 JANITORIAL SUPPLIES 1,117.90 1,117,90
2029028 06/08/11 12991 MS DEVELOPMENT COMPANY LLC 002935 06/01/11 REIMBURSEMENT AGREEMENT 162,305.85 162,305,85
2029232 06/22/11 12016 MTGLINC 33397 05/13/11 GEOTECHNICAL SERVICES 1,650.00 1,650,00
2029326 06/29/11 03623 MWH AMERICAS INC 1404176 06/09/11 RWCWRF UPGRADE 12,507.10 12,507.10
2029327 06/29/11 02764 MYRON L COMPANY 324016 06/07/11 LABORATORY SUPPLIES 1,660.44 1,660.44
2029029 06/08/11 03523 NATIONAL DEFERRED COMPENSATION Ben2414350 06/09/11 DEFERRED COMP PLAN 9,862.83 9,862.83
2029233 06/22/11 03523 NATIONAL DEFERRED COMPENSATION Ben2414715 06/23/11 DEFERRED COMP PLAN 9,848.43 9,848.43
2029234 06/22/11 09884 NATIONAL SAFETY COMPLIANCE INC 49779 05/31/11 RANDOM DRUG TESTING 709.98 709.98
2028917 06/01/11 12275 NEC CORPORATION OF AMERICA TMOOOO024522 05/06/11 PHONE LABOR 1,432.50 1,432,50
2029328 06/29/11 05494 NEXTEL OF CALIFORNIA INC 901500243057 06/12/11 AIR TRAK 3,568.25 3,568,25
2029168 06/22/11 13018 NORTH ISLAND FCU Ref002414670 06/21/11 UB Refund Cst#0000172054 54.12 54,12
2029329 06/29/11 08656 NORTH STATE ENVIRONMENTAL 202403 06/08/11 HAl WASTE DISPOSAL 1,949.24 1,94924
2028918 06/01/11 02669 NORTHERN TOOL &EQUIPMENT CO 23927172 04/21/11 PARTS 1,999.99
23942866 04/06/11 OIL CART 734.63 2,73462
2029235 06/22/11 13037 OAKBROOK RIDGE APARTMENTS 002952 06/09/11 IRRIGATION UPGRADE PROGRAM 7,187.80 7,187.80
2029030 06/08/11 00510 OFFICE DEPOT INC 564779679001 05/17/11 OFFICE SUPPLIES 327.26
Page 14 of 24
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS 2028886 THROUGH 2029366
RUN DATES Sf1f2011 TO 6/29/2011
Check #Dale Vendor Vendor name Invoice Inv Date Description Amount Paid Check Tolal
564393968001 05/13/11 OFFICE SUPPLIES 52,24 379.50
2029107 06/15/11 00510 OFFICE DEPOT INC 565868694001 05/26/11 OFFICE SUPPLIES 645,32
565871978001 05/26/11 OFFICE SUPPLIES 291.91
565705948001 05/25/11 OFFICE SUPPLIES 207,24
565870670001 05/26/11 OFFICE SUPPLIES 60,82 1,205.29
2029330 06/29/11 00510 OFFICE DEPOT INC 566931814001 06/06/11 OFFICE SUPPLIES 91.65 91.65
2028970 06/08/11 12955 OMAR ORTIZ Ref002414275 06/07/11 US Refund Cst #0000090402 108.70 108.70
2029108 06/15/11 03149 ON SITE LASER LLC 45667 05/17/11 COPIER SERVICE 422.44 422.44
2029031 06/08/11 00496 ONESOURCE DISTRIBUTORS LLC S3528431001 05/17/11 SCADA PARTS 92.63 92.63
2028919 06/01/11 06856 ORPAK USA INC 30056 05110111 FUEL SYSTEM PARTS 736.14 736,14
2029032 06/08/11 02334 OTAY LANDFILL 010875 05/15/11 WASTE DISPOSAL 235.85 235.85
2029033 06/08/11 03101 OTAY WATER DISTRICT Ben2414352 06/09/11 PAYROLL DEDUCTION -ASSN DUES 735.00 735.00
2029236 06/22/11 03101 OTAY WATER DISTRICT Ben2414717 06/23/11 PAYROLL DEDUCTION -ASSN DUES 728.00 72800
2029331 06/29/11 07492 OTTO KRUEGER 002969 06/21/11 GATE REPAIRS 10.55 10.55
2028920 06/01/11 04463 PACIFIC GREEN LANDSCAPE INC 0059160lN 05/11/11 WEED ABATEMENT 540.00 540.00
2028921 06/01/11 01002 PACIFIC PIPELINE SUPPLY 146056 05/10/11 TRUCK TOOLS 187,72 187.72
2029109 06/15/11 01002 PACIFIC PIPELINE SUPPLY 146597 05/23/11 INVENTORY 4,652.33
146598 05/23111 AIR VACS 3,101,55
146569 05/20111 INVENTORY 1,25063 9,004.51
2029237 06/22/11 01002 PACIFIC PIPELINE SUPPLY 146567 05/27/11 TRUCK TOOLS 121,80 121.80
2029332 06/29/11 01002 PACIFIC PIPELINE SUPPLY 147218 06/10/11 INVENTORY 3,424,54
145031 05/26/11 GATE CAPS 2,649.15
145678 06/10/11 INVENTORY 143,88 6,217.57
2029333 06/29/11 13050 PALOP,GENE 002973 06127/11 COMPUTER LOAN 3,000.00 3,000.00
2029169 06/22/11 13032 PATRICIA MCKELVY Ref002414686 06/21/11 US Refund Cst #0000175025 30.70 30.70
2028971 06/08/11 12959 PAUL RUCOSO Ref002414279 06/07/11 US Refund Cst #0000154587 156.08 156.08
2029238 06/22/11 05497 PAYPAL INC 11955429 05/31/11 PAYMENT SERVICES 54.10 54.10
2028922 06/01/11 00227 PELL MELL SUPPLY 53549 05/12/11 SOLTS FOR REPAIRS 1,262.44 1,262.44
Page 15 of 24
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS 2028886 THROUGH 2029366
RUN DATES 611f2011 TO 6/2912011
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2029239 06/22/11 00227 PELL MELL SUPPLY 11461 05/31/11 GAUGE CALIBRATION 280,00 280.00
2029334 06/29/11 00227 PELL MELL SUPPLY 54369 06/09/11 HARDWARE 1,136,44 1,136.44
2028923 06/01/11 03790 PENHALL COMPANY 27846 05/11/11 PENHALL CORING 205.00
27859 05/11/11 CUTTING SERVICES 200,00 405.00
2028924 06/01/11 00593 PEPPER OIL COMPANY INC 617636 05/19/11 DIESEL FUEL 7,67586 7,675.86
2029034 06/08/11 00593 PEPPER OIL COMPANY INC 617637 05/19111 UNLEADED FUEL 21,149.85 21,149.85
2029335 06/29/11 00593 PEPPER OIL COMPANY INC 617802 06/07/11 DIESEL FUEL 11,453,54 11,453.54
2029110 06/15/11 03180 PERFORMANCE METER INC 00183941N 04/29/11 REPAIR PARTS 6,829.50 6,829.50
2029035 06/08/11 03457 PERSONAL TOUCH WEST 22043 04/19/11 SEED PACKETS 1,221.82 1,221.82
2029336 06/29/11 03457 PERSONAL TOUCH WEST 22101 06/08/11 CONSERVATION MATERIALS 617.57
22093 05/31/11 CONSERVATION MATERIALS 331.37 94894
2029240 06/22/11 00137 PETTY CASH CUSTODIAN 002950 06/21/11 PETTY CASH 601.39 601,39
2029170 06/22/11 13007 PHILLIP AUTELE Ref002414659 06/21/11 UB Refund Cst #0000094691 41.12 41.12
2029111 06/15/11 03253 PIPEHORN UTILITY TOOL CO INC IN2735 05/20/11 SURVEY CABLES 86.00 86.00
2029337 06/29/11 12912 PIPETTE,COM 130546 OS/27/11 EQUIPMENT REPAIR 132,00 132.00
2029036 06/08/11 00053 PITNEY BOWES INC 2000804950 05/09111 CHECK PRINTER MAINTENANCE 291,00 291.00
2029338 06/29/11 00053 PITNEY BOWES INC 563153 06/03/11 PSD RENTAL 208.80 208.80
2029241 06/22/11 13040 PL RANCHO LP 002958 06/09111 LANDSCAPE PROGRAM 2,467.00 2,467.00
2029242 06/22/11 05499 PRAXAIR DISTRIBUTION INC 39533464 04/27111 WELDING SUPPLIES 1,349.26
39541630 04/28/11 WELDING SUPPLIES 362.58 1,711.84
2029243 06/22/11 07346 PRIME ELECTRICAL SERVICES INC 9417 05/31111 WIRELESS BACKHAUL 9,940.00 9,940,00
2029339 06/29/11 12773 PRM CONSULTING 20111030WD 06/20/11 REDISTRICTING PROJECT 7,573.08 7,573.08
2029037 06/08/11 06844 PROCESS MEASUREMENT &072832 05/17111 SUBMERSIBLE PROBE 792.44 792.44
2028925 06/01/11 06641 PRUDENTIAL OVERALL SUPPLY 30180868 05/12/11 UNIFORMS 358.53
30180867 05/12/11 MATS,TOWELS &SUPPLIES 187.29
30180869 05/12111 MATS,TOWELS &SUPPLIES 168.70
30180245 05/10111 MATS,TOWELS &SUPPLIES 105.88
30180870 05/12/11 UNIFORMS 87.20
30180244 05/10/11 UNIFORMS 73.69 981,29
Page 16 of24
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS 2028886 THROUGH 2029366
RUN DATES 6/1/2011 TO 6/2912011
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2029038 06/08/11 06641 PRUDENTIAL OVERALL SUPPLY 30182188 05/19/11 UNIFORMS 355.96
30182187 05/19/11 MATS,TOWELS &SUPPLIES 187.29
30182189 05/19/11 MATS,TOWELS &SUPPLIES 168.70
30182190 05/19/11 UNIFORMS 59.26 771.21
2029112 06/15/11 06641 PRUDENTIAL OVERALL SUPPLY 30183869 05/26/11 UNIFORMS 500.39
30183868 05/26/11 MATS,TOWELS &SUPPLIES 187.29
30183870 05/26/11 MATS,TOWELS &SUPPLIES 168.70
30183165 05/24/11 MATS,TOWELS &SUPPLIES 105.88
30183871 05/26/11 UNIFORMS 59.26
30183164 05/24/11 UNIFORMS 57.55 1,079,07
2029244 06/22/11 06641 PRUDENTIAL OVERALL SUPPLY 30185457 06/02/11 UNIFORMS 355.76
30185456 06/02/11 MATS,TOWELS &SUPPLIES 187.29
30185458 06/02/11 MATS,TOWELS &SUPPLIES 168.70
30184822 05/31/11 MATS,TOWELS &SUPPLIES 105.88
30185459 06/02/11 UNIFORMS 59.26
30184821 05/31/11 UNIFORMS 53.55 930.44
2029340 06/29/11 06641 PRUDENTIAL OVERALL SUPPLY 30186967 06/09/11 MATS,TOWELS &SUPPLIES 168.70
30186965 06/09/11 MATS,TOWELS &SUPPLIES 187.29
30177180 04/26/11 MATS,TOWELS &SUPPLIES 103.91
30186968 06/09/11 UNIFORMS 59.26
30186966 06/09/11 UNIFORMS 356.23 875,39
2028926 06/01/11 00078 PUBLIC EMPLOYEES RETIREMENT Ben2414114 05/26/11 PERS CONTRIBUTION 141,392.23 141,392,23
2029113 06/15/11 00078 PUBLIC EMPLOYEES RETIREMENT Ben2414346 06/09/11 PERS CONTRIBUTION 140,852.05 140,852,05
2029341 06/29/11 00078 PUBLIC EMPLOYEES RETIREMENT Ben2414711 06/23/11 PERS CONTRIBUTION 139,669.87 139,669,87
2028927 06/01/11 01342 R J SAFETY SUPPLY CO INC 28760600 05/04/11 SAFETY 274.82
28783700 05/09/11 WAREHOUSE SAFETY SUPPLIES 233.63
28788000 05/10/11 SAFETY 20.39 528,84
2029039 06/08/11 01342 R J SAFETY SUPPLY CO INC 28760601 05/18/11 SAFETY VESTS 139.79 139,79
2029342 06/29/11 01342 R J SAFETY SUPPLY CO INC 28917300 06/09/11 SAFETY SUPPLIES 620.85 620.85
2029171 06/22/11 13027 RANCHO BUENAVISTA REAL ESTATE Ref002414681 06/21/11 US Refund Cst #0000174192 46.87 46,87
2029040 06/08/11 12844 RANCHO VISTA DEL MAR 2 05/16/11 RECYCLED WATER 179,503.11 179,503,11
2028928 06/01/11 00766 RANROY PRINTING COMPANY 013169 02/28/11 LETTER HEAD 620.96 620,96
2028972 06/08/11 12985 RSD VENTERS Ref002414305 06/07/11 US Refund Cst#0000175433 27.97 27,97
2028973 06/08/11 12973 RBD VENTERS INC Ref002414293 06/07/11 US Refund Cst#0000173588 27.97 27,97
Page 17 of 24
OTAYWATER DISTRICT
CHECK REGISTER
FOR CHECKS 2028886 THROUGH 2029366
RUN DATES 6/1/2011 TO 6/29/2011
Check #Dale Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2029343 06/29/11 00021 RCP BLOCK &BRICK INC 4347901 06/04/11 CONCRETE 1,105.48
4347900 06/04/11 CONCRETE 198.59 1,304.07
2029245 06/22/11 01722 ROO EQUIPMENT CO R00890 05/27/11 EQUIPMENT RENTAL 1,752,00 1,752.00
2029344 06/29/11 01722 ROO EQUIPMENT CO P58327 06/08/11 REPAIR PART 1,568.93 1,568.93
2029041 06/08111 12993 RICARDO FLORES 002929 06/02111 LANDSCAPE PROGRAM 2,57600 2,576.00
2029246 06/22/11 12017 RICKALEXANDER COMPANY,THE 002947 04/03111 CONSULTING SERVICES 600,00 600.00
2029345 06/29/11 12017 RICKALEXANDER COMPANY,THE 002946 06/03/11 CONSULTING SERVICES 1,300,28 1,300.28
2029114 06/15/11 12997 ROBERT &LILLIAN DE PHILIPPIS 002943 06114/11 REFUND WORKORDER 00814-090083 2,544.48 2,544.48
2029042 06/08/11 02620 ROTORKCONTROLS INC C104072 05/13/11 ACTUATOR DRIVE NUT 601.34 601.34
2029346 06/29/11 00217 RW LITTLE CO INC 102679 06/01/11 POWDER COATING 555,00
102730 06/06111 POWDER COATING 500,00
102680 06/01111 POWDER COATING 45500
102737 06/06/11 POWDER COATING 180.00 1,690.00
2029115 06/15/11 00362 RYAN HERCO PRODUCTS CORP 7118512 05/23/11 PVC FITTINGS 515.63 515.63
2029247 06/22/11 00362 RYAN HERCO PRODUCTS CORP 7119897 05/27/11 MARCH PUMP 575.50 575.50
2028929 06/01/11 05130 SAFARI MICRO INC 200752 05/10/11 DISK DRIVE 54.38 54.38
2029347 06/29/11 05130 SAFARI MICRO INC 201770 06/06/11 MICROPHONE 309.94 309.94
2029348 06/29/11 02390 SAFE HEARING AMERICA INC 14575 05/24/11 HEARING EXAM 280.25 280,25
2028930 06/01/11 10930 SAGE DESIGNS INC 1105227 05/11/11 FIRETIDE RADIOS 909.32 909,32
2029248 06/22/11 12273 SALVADOR LOPEZ-CORDOVA 002 06/01/11 DESALINATION PROJECT 2,160.00 2,160,00
2029043 06/08/11 11596 SAN DIEGO CONSTRUCTION WELDING 7981 05/18/11 WELDING 440.00 440,00
2029116 06/15/11 11596 SAN DIEGO CONSTRUCTION WELDING 7985 OS/24/11 WELDING SERVICES 3,890.00
7959 04/26/11 WELDING 2,000.00 5,890,00
2029249 06/22/11 11596 SAN DIEGO CONSTRUCTION WELDING 7996 06/01/11 WELDING 3,145.00
7992 05/31/11 WELDING 732.50 3,877,50
2028931 06/01/11 02586 SAN DIEGO COUNTYASSESSOR 2010270 05109/11 ASSESSOR DATA 125.00 125,00
2029349 06/29/11 02586 SAN DIEGO COUNTY ASSESSOR 2010287 06/06/11 ASSESSOR DATA 125.00 125.00
Page 18 of24
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS 2028886 THROUGH 2029366
RUN DATES 6f1f2011 TO 6/29/2011
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2029117 06/15/11 00003 SAN DIEGO COUNTY WATER 0000000338 05/23/11 HEW REBATES 3,787.74 3,787.74
2029350 06/29/11 04661 SAN DIEGO COUNTY WATER 002974 06/27/11 REGISTRATION FEE 25,00 25.00
2028932 06/01/11 00247 SAN DIEGO DAILY TRANSCRIPT 246258 05/11/11 ADVERTISEMENT 108,60 108.60
2029044 06/08/11 00247 SAN DIEGO DAILY TRANSCRIPT 00087233 05/17/11 NOTICE OF INTENT 13660
247040 05117/11 BID ADVERTISEMENT 8225 218.85
2029045 06/08/11 00121 SAN DIEGO GAS &ELECTRIC 002921 05/27/11 UTILITY EXPENSES 50,625,01
002920 05/26/11 UTILITY EXPENSES 49,608.92
002918 05/20/11 UTILITY EXPENSES 20,523.40
002919 05/25/11 UTILITY EXPENSES 616.88 121,374.21
2029250 06/22/11 00121 SAN DIEGO GAS &ELECTRIC 002949 06/07/11 UTILITY EXPENSES 67,958.44 67,958.44
2029351 06/29/11 00121 SAN DIEGO GAS &ELECTRIC 002970 06/21/11 UTILITY EXPENSES 42,447.73 42,447.73
2028933 06f01/11 03809 SAN DIEGO NEIGHBORHOOD 02564105001 05f06/11 ADVERTISING SERVICE 100.00 100.00
2029046 06/08/11 03809 SAN DIEGO NEIGHBORHOOD 02564106001 05/13/11 ADVERTISING SERVICES 100.00 100.00
2029118 06/15/11 03809 SAN DIEGO NEIGHBORHOOD 03534164001 05/20/11 NOTICE OF INTENT 92.25 92,25
2029251 06/22/11 05985 SAN DIEGO NEIGHBORHOOD 04539157001 05/27/11 NOTICE OF INTENT 175.00 175,00
2029252 06/22/11 12992 SAN DIEGO NEIGHBORHOOD 04539158001 05/27/11 NOTICE OF INTENT 175.00 175.00
2029172 06/22/11 13023 SAN DIEGO REALTY Ref002414677 06/21/11 US Refund Cst #0000173731 53.98 53,98
2029173 06/22/11 13020 SAN DIEGO REO Ref002414673 06/21/11 US Refund Cst #0000172847 21.32 21,32
2029119 06/15/11 12080 SAN DIEGO UNION-TRIBUNE LLC 0010513853 05/16/11 NOTICE OF INTENT 826.00
0010505459 04/22/11 BID ADVERTISEMENT 435.60
0010510039 05/04/11 810 ADVERTISEMENT 403,60
0010508087 04/28/11 BID ADVERTISEMENT 304.40
0010513918 05/16/11 BID ADVERTISEMENT 301,20 2,270.80
2029352 06/29/11 07676 SAN MIGUEL FIRE PROTECTION 002965 05/20/11 TEMPORARY LABOR 6,665,84
002966 05/20/11 TEMPORARY LABOR 6,579.46 13,245.30
2028974 06/08/11 12979 SANA 81SSISSO Ref002414299 06/07/11 U8 Refund Cst #0000174839 26.40 26.40
2029253 06/22/11 09339 SANGALANG,ALEX 002606 12/14/10 REIMBURSE 127.22 127,22
2029254 06/22/11 05321 SCHIFF ASSOCIATES 00290988Ha 04/23/11 CATHODIC PROTECTION 2,112.60 2,112.60
2029255 06/22/11 12333 SCHINDLER ELEVATOR CORPORATION 8102893151 05/01/11 ELEVATOR MAINTENANCE 430.00 430,00
Page 19 of 24
OTAYWATER DISTRICT
CHECK REGISTER
FOR CHECKS 2028886 THROUGH 2029366
RUN DATES 61112011 TO 6129/2011
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2029120 06/15f11 07783 SCRIPPS CENTER FOR EXECUTIVE 20835 05/31f11 EXECUTIVE PHYSICAL 2,624.35 2,624.35
2028975 06/08/11 12964 SO COASTLINE LP Ref002414284 06/07f11 UB Refund Cst #0000169087 197.23 197.23
2029256 06/22/11 13038 SOC SUPERINTENDENT OF SCHOOLS SL10059 06/06/11 SPLASH LAB PROGRAM 550,00 550.00
2029174 06/22f11 13001 SERJIO ESPEJEL Ref002414653 06/21f11 US Refund Cst #0000017300 44.17 44.17
2029121 06/15/11 01651 SHARP REES-STEALY MEDICAL CTRS 236 05/21/11 HEALTH EXAM 125.00
236A 05/21/11 HEALTH EXAMS 65.00 190.00
2029047 06/08/11 12138 SHELBURNE SHERR COURT 112014 02/25f11 LEGAL SERVICES 1,217,80
111673 01/25111 LEGAL SERVICES 809.82
112523 04/10f11 LEGAL SERVICES 449,86 2,477.48
2029353 06/29/11 11516 SIEMENS INDUSTRY INC 900150391 04/26/11 BIOXIDE TREATMENT PLANT 1,412,62 1,412.62
2029354 06/29/11 11516 SIEMENS INDUSTRY INC 900155885 04/29/11 COLUMN EXCHANGES 329.86 329.86
2029122 06/15f11 12995 SILVA-SILVA INTERNATIONAL 1104 05/12f11 CONSULTANT SERVICES 4,066,00 4,066.00
2029257 06/22/11 12995 SILVA-SILVA INTERNATIONAL 1105 06/10f11 CONSULTANT/EXPENSE CHARGES 4,000,00 4,000.00
2029258 06/22/11 12281 SIR SPEEDY PRINTING 46106 06/02f11 BUSINESS CARDS 38,99 38.99
2029123 06/15/11 03913 SKYLINE WESLEYAN CHURCH 002945 06/14/11 REFUND WORKORDER 00137-090072 2,128,04 2,128.04
2029175 06/22/11 13029 SKYTECH MORTGAGE Ref002414683 06/21f11 US Refund Cst #0000174415 74,08 74.08
2028976 06/08/11 12976 SONYA FLORES Ref002414296 06/07/11 US Refund Cst #0000174191 47,95 47.95
2029048 06/08/11 03103 SOUTHCOAST HEATING &C46163 05/13f11 AC MAINTENANCE 1,068,00 1,068.00
2029124 06/15111 03760 SPANKY'S PORTABLE SERVICES INC 880339 OS/23/11 TOILET RENTAL 8006 80.06
2029259 06/22/11 03760 SPANKY'S PORTABLE SERVICES INC 880817 05/30/11 TOILET RENTAL 98.25 98.25
2028934 06/01/11 09711 SPATIALWAVE INC 6072 12/26/10 SOFTWARE DEVELOPMENT 25,420.00 25,420.00
2028977 06/08/11 12984 STACEY MILLER Ref002414304 06f07/11 US Refund Cst #0000175311 44.84 44.84
2029355 06f29/11 02354 STANDARD ELECTRONICS 15496 06/06/11 SECURITY SERVICES 2,945,00
15519 06/08/11 SECURITY SERVICES 765.00 3,710.00
2029049 06/08/11 06281 STATE DISBURSEMENT UNIT Ben2414368 06/09/11 PAYROLL DEDUCTION 41538 415.38
2029050 06/08111 06299 STATE DISBURSEMENT UNIT Ben2414356 06/09/11 PAYROLL DEDUCTION 237,69 237.69
2029051 06/08111 06303 STATE DISBURSEMENT UNIT Ben2414364 06f09/11 PAYROLL DEDUCTION 802.15 802.15
Page 20 of 24
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS 2028886 THROUGH 2029366
RUN DATES 6f1f2011 TO 6129/2011
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2029260 06/22/11 06281 STATE DISBURSEMENT UNIT Ben2414733 06/23/11 PAYROLLDEDUCTION 415.38 415.38
2029261 06/22/11 06299 STATE DISBURSEMENT UNIT Ben2414721 06/23/11 PAYROLLDEDUCTION 237.69 237.69
2029262 06/22/11 06303 STATE DISBURSEMENT UNIT Ben2414729 06/23/11 PAYROLLDEDUCTION 802.15 802,15
2029052 06/08/11 02261 STATE STREET BANK&TRUST CO Ben2414348 06/09/11 DEFERRED COMP PLAN 6,289.31 6,289.31
2029263 06/22/11 02261 STATE STREET BANK&TRUST CO Ben2414713 06/23/11 DEFERRED COMP PLAN 6,289,30 6,289.30
2029053 06/08/11 11749 STEPHEN V MCCUE 002930 05/16/11 LEGAL SERVICES 26,757,50 26,757.50
2029356 06/29/11 11749 STEPHEN V MCCUE 002976 06/27/11 LEGAL SERVICES 24,045,00 24,045.00
2029264 06/22/11 03738 STEVEN ENTERPRISES INC 02710591N 06/02111 BOND PAPER 62003 620.03
2028978 06/08/11 12961 STEVEN HENRY Ref002414281 06/07/11 UB Refund Cst #0000158414 22,64 22.64
2029125 06/15/11 02656 STEVENS,GEOFFREY 14820611 06/08/11 PROJECT EXPENSES 149,77 149.77
2029126 06/15/11 12809 STUTZ ARTIANO SHINOFF 83847 05/19/11 LEGAL SERVICES 39,650,78 39,650.78
2028979 06/08/11 12954 SUZAN VALDEZ Ref002414274 06/07/11 UB Refund Cst #0000071520 38.78 38.78
2029357 06/29/11 07082 SWEETWATER UNION H S DISTRICT 002978 06/28/11 REFUNDWIO 00332-010024 1,112.71 1,112.71
2029054 06/08/11 08399 SWINERTON MANAGEMENT 0806900214 04101/11 LEGAL SERVICES 875.00 875.00
2029176 06/22/11 13009 SYNAMIN BORDEN Ref002414661 06/21/11 UB Refund Cst#0000126497 14.87 14.87
2029055 06/08/11 02188 TALLEYCOMMUNICATIONS 10063323 05113/11 24VOLT DC CONVERTER 200.86 200,86
2029127 06/15/11 02188 TALLEYCOMMUNICATIONS 10064601 05/26/11 ANTENNA CABLES 14,863.52 14,863.52
2029265 06/22/11 02188 TALLEY COMMUNICATIONS 10064903 05/31/11 ANTENNA CABLES 5,883.04 5.883,04
2029128 06/15/11 03165 TARGETSAFETY.COM TSC7417 06/07/11 SOFTWARE 1,100.00 1,100.00
2028935 06/01/11 02799 TARULLI TIRE INC -SAN DIEGO 20047032 05/11/11 TIRE SERVICE 38.88
20047021 05/09/11 TIRE SERVICE 21.53
20047020 05/09/11 TIRE SERVICE 21.53 81.94
2029129 06/15/11 02799 TARULLI TIRE INC -SAN DIEGO 20047061 05119/11 TIRE SERVICE 441.97
20047039 05/19/11 TIRE SERVICE 145.34 587,31
2029266 06/22/11 02799 TARULLI TIRE INC -SAN DIEGO 20047211 05/31/11 TIRE SERVICE 188.47 188.47
2029358 06/29111 02799 TARULLI TIRE INC -SAN DIEGO 20047254 06/08/11 TIRE SERVICE 389.94
Page 21 of 24
OTAYWATER DISTRICT
CHECK REGISTER
FOR CHECKS 2028886 THROUGH 2029366
RUN DATES 6/1/2011 TO 6/29f2011
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
20047239 06/06/11 TIRE SERVICE 284.62 674.56
2028936 06/01/11 02376 TECHKNOWSION INC 2319 05/06/11 SCAOA SUPPORT 5,460.00 5,460.00
2029056 06/08/11 02376 TECHKNOWSION INC 2324 05/18/11 SCAOA PROGRAMS 3,416.00
2320 05/13/11 TECHKNOWSION SCADA LABOR 2,160.00 5,576.00
2029057 06/08/11 02975 TETRA TECH INC 50454332 05/18/11 WELL PROJECT 5,076.00 5,076.00
2029177 06/22/11 13004 TIFFANY LONG Ref002414656 06/21/11 US Refund Cst #0000067430 75.00 75.00
2029058 06/08/11 11459 TRAN CONSULTING ENGINEERS 7005 05/16/11 SEWER INSPECTION 63,394.91 63,394.91
2029359 06/29/11 11459 TRAN CONSULliNG ENGINEERS 7006 06/07/11 SEWER INSPECTION 63,947.48 63,947.48
2029130 06/15/11 12998 TRUCK NET LLC 002942 06/14/11 REFUND WORK ORDER D0153-XX6460 1,820.38 1,820.38
2029267 06/22/11 00427 UNDERGROUND SERVICE ALERT OF 520110457 06/01/11 UNDERGROUND ALERTS 292.50 292.50
2029131 06/15/11 00340 UNION BANKOF CALIFORNIA 5717 05/02/11 ADM FEES 1,944.16 1,944.16
2028937 06/01/11 08262 UNITED RENTALS NORTHWEST INC 93396872001 05/11/11 CONCRETE 140.29 140,29
2029059 06/08/11 08262 UNITED RENTALS NORTHWEST INC 93532641001 05/19/11 CONCRETE 140.29 140,29
2029132 06/15/11 08262 UNITED RENTALS NORTHWEST INC 93602780001 OS/24/11 CONCRETE 179.44 179.44
2029360 06/29/11 08262 UNITED RENTALS NORTHWEST INC 93237541001 05/09/11 LIFT RENTAL 1,197.99 1,197.99
2029060 06/08/11 05417 UNITED STATES DEPARTMENT Ben2414366 06/09/11 PAYROLL DEDUCTION 100.00 100,00
2029268 06/22/11 05417 UNITED STATES DEPARTMENT Ben2414731 06/23/11 PAYROLL DEDUCTION 100.00 100.00
2029133 06/15/11 00350 UNITED STATES POSTAL SERVICE 104339510611 06/13/11 REIMBURSE POSTAGE MACHINE 2,100,00 2,100.00
2029134 06/15/11 03436 UNITED STATES POSTAL SERVICE 002940 06/10/11 POSTAGE -2011 CCR MAILING 6,652,83 6,652.83
2029269 06/22/11 07662 UNITEDHEALTHCARE SPECIALTY 111730000041 06/22/11 BASIC L1FE/AD&D &SUPP LIFE INS 5,67773 5,677.73
2029270 06/22/11 03212 UNUM LIFE INSURANCE Ben2414709 06/23/11 CONTRIBUTION TO LTD 5,795,83 5,795.83
2028938 06/01/11 07674 US BANK CORPORATE PAYMENT 002915 04/22/11 DISTRICT EXPENSES 15,221,11
002914 04/22/11 DISTRICT EXPENSES 3,42895 18,650.06
2029061 06/08/11 07674 US BANK CORPORATE PAYMENT 002933 04/22/11 DISTRICT EXPENSES 1,403,85
002934 05/23/11 DISTRICT EXPENSES 109.49 1,513.34
2029135 06/15/11 07674 US BANK CORPORATE PAYMENT 002939 05/23/11 DISTRICT EXPENSES 10,349,54 10,349.54
Page 22 of24
OTAY WATER DISTRICT
CHECK REGISTER
FORCHECKS 2028886 THROUGH 2029366
RUN DATES 6/1/2011 TO 6/29f2011
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2029271 06J22/11 07674 US BANK CORPORATE PAYMENT 002964 05J23/11 DISTRICT EXPENSES 6,553.50 6,553.50
2029361 06/29/11 07674 US BANK CORPORATE PAYMENT 002967 05/23/11 DISTRICT EXPENSES 551.11
002981 06/22/11 DISTRICT EXPENSES 437.61
002968 05/23/11 DISTRICT EXPENSES 122.51 1,111,23
2029362 06/29/11 06829 US SECURITY ASSOCIATES INC 267253 05/31/11 SECURITY INVOICE 110.00 110.00
2029136 06/15/11 11606 USA BLUE BOOK 405984 05/24/11 SAFETY EQUIPMENT 2,786.99 2,786.99
2029178 06/22/11 13006 VALENTIN TAPIA Ref002414658 06/21/11 UB Refund Cst #0000089168 42.58 42,58
2029272 06/22/11 08028 VALLEY CONSTRUCTION MANAGEMEN"SD100115 05/31111 INSPECTION SERVICES 1,450.00 1,450,00
2029062 06/08/11 01095 VANTAGEPOINT TRANSFER AGENTS Ben2414354 06/09/11 DEFERRED COMP PLAN 7,445.10 7,445.10
2029063 06/08/11 06414 VANTAGEPOINT TRANSFER AGENTS Ben2414358 06/09/11 401A PLAN 1,725.58 1,725,58
2029273 06/22111 01095 VANTAGEPOINT TRANSFER AGENTS Ben2414719 06/23/11 DEFERRED COMP PLAN 7,799.75 7,799.75
2029274 06/22111 06414 VANTAGEPOINT TRANSFER AGENTS Ben2414723 06/23/11 401A PLAN 1,685.58 1,685.58
2029275 06/22111 13041 VILLA MONTEVINA HOA 002959 06/09/10 LANDSCAPE PROGRAM 4,778,00 4,778.00
2029137 06/15111 01994 VORTEX 17902 05/25/11 FILTER DISPOSAL 5000 50.00
2028939 06/01/11 07595 WALTERS WHOLESALE ELECTRIC CO 324296500 CREDIT MEMO (20.12)
284914701 05/10/11 100 HP SOFTSTART 4,284,75
850833301 05/09/11 POWER CORD 654,14 4,918.77
2029276 06/22/11 07595 WALTERS WHOLESALE ELECTRIC CO 851918400 06/02111 ELECTRICAL MATERIAL 2,063.79
851918402 06/02/11 ELECTRICAL MATERIAL 287.97
851918401 06/02/11 ELECTRICAL MATERIAL 29.04 2,380.80
2029363 06/29/11 07595 WALTERS WHOLESALE ELECTRIC CO 851918403 06103/11 ELECTRICAL MATERIAL 288.57
851918404 06/07/11 ELECTRICAL MATERIAL 706.88 995.45
2029064 06/08/11 02700 WATER CONSERVATION GARDEN 29 05116/11 GARDEN TOURS 1,240.00 1,240.00
2029277 06/22/11 02700 WATER CONSERVATION GARDEN 31 OS/27/11 GARDEN TOURS 4,340.00 4,340,00
2028940 06/01/11 01343 WE GOT VA PEST CONTROL 68053 05/03/11 PEST CONTROL 115.00 115.00
2029065 06/08/11 01343 WE GOT VA PEST CONTROL 68428 05/18/11 PEST CONTROL 115.00
68527 05/18/11 PEST CONTROL 115.00
68427 05/18/11 PEST CONTROL 115.00 345.00
2029138 06/15/11 01343 WE GOT VA PEST CONTROL 68483 05/20/11 PEST CONTROL 115.00
68482 05/20/11 PEST CONTROL 115.00
Page 23 of 24
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS 2028886 THROUGH 2029366
RUN DATES 6/1/2011 TO 6/29/2011
Check #Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
68613 05/25/11 PEST CONTROL 115.00
68581 05/25/11 PEST CONTROL 115.00
68582 05/25/11 PEST CONTROL 115.00
68039 04/25/11 PEST CONTROL 115.00
67467 04/06/11 PEST CONTROL 11S.00
68297 05/09/11 PEST CONTROL 11S.00
68307 OS/11/11 PEST CONTROL 11S.00
68377 05/17/11 PEST CONTROL 115.00
68378 05/17/11 PEST CONTROL 115.00
67907 04/21/11 PEST CONTROL 115.00
67971 04/25/11 PEST CONTROL 115.00
67969 04/22/11 PEST CONTROL 11S.00
67644 04/13/11 PEST CONTROL 115.00
67643 04/13/11 PEST CONTROL 115.00
67608 04/13/11 PEST CONTROL 11S.00
67607 04/13/11 PEST CONTROL 115.00 2,070,00
2029364 06/29/11 01343 WE GOT YA PEST CONTROL 69033 06/07/11 PEST CONTROL 115.00
69032 06/07/11 PEST CONTROL 115.00
69031 06/07/11 PEST CONTROL 115.00
69030 06/07/11 PEST CONTROL 115.00
68794 06/02/11 PEST CONTROL 115.00
68603 OS/26/11 PEST CONTROL 115.00 690,00
2028980 06/08/11 12962 WESTERN DIRECT REALTY Ref002414282 06/07f11 US Refund Cst#0000163064 75.00 75.00
2029179 06/22/11 13019 WESTERN DIRECT REALTV INC Ref002414671 06/21f11 US Refund Cst #0000172148 75.00 75.00
2029139 06/15/11 00125 WESTERN PUMP INC 01020221N 05/25/11 APCD TESTING 400.00 400.00
2028941 06/01/11 03692 WESTIN ENGINEERING INC 446 05/12f11 PROJECT CONSULTING 27,399.67 27,399.67
2029365 06/29/11 03692 WESTIN ENGINEERING INC 509 06/07/11 PROJECT CONSULTING 29,853,78 29,853.78
2029278 06/22/11 04574 WRA &ASSOCIATES INC 1A 05/01/11 RWCRF UPGRADE 4,208.75 4,208.75
2029366 06/29/11 03151 ZHAO,MING 15380311 03/10/11 TRAVEL EXPENSES 645,08
15380511 05/17/11 TRAVEL EXPENSES 87,56 732.64
GRAND TOTAL 3,259,575.60 3,259,575.60
Page 24 of 24
AGENDA ITEM 14
STAFF REPORT
TYPE MEETING:Regular Board
SUBMITTED BY:Mark Watton
General
APPROVED BY:
(Chief)
APPROVED BY:
(Asst.8M):
MEETING DATE:
W.O.lG.F.NO:
July 15,2011
DIV.NO.All
SUBJECT:ADOPT RESOLUTION #4182 TO INCREASE UNREPRESENTED EMPLOYEES'
CONTRIBUTIONS TO THE CALPERS PENSION PLAN BY SEVEN (7)
PERCENT TO PURCHASE ENHANCED RETIREE HEALTH BENEFITS AND
RESOLUTION #4183 TO AMEND RETIREE HEALTH BENEFITS FOR
UNREPRESENTED EMPLOYEES
GENERAL MANAGER'S RECOMMENDATION:
That the Board of Directors adopt Resolution #4182 to increase
the Unrepresented Employees'contribution to the CalPERS Pension
Plan by seven (7)percent to purchase enhanced Retiree Health
Benefits and Resolution #4183 to amend the Retiree Health
Benefits for Unrepresented Employees.
COMMITTEE ACTION:
See Attachment "A".
PURPOSE:
To allow Unrepresented Employees to purchase enhanced Retiree
Health Benefits by increasing the Unrepresented Employees'
contributions to Ca1PERS,which will be cost-neutral for the
District.
ANALYSIS:
Background
Since 1993,the District has had three Tiers of employees with
regard to retiree health coverage for all regular full-time
employees.Tiers I and II (those employees hired before July 1,
1993)receive a lifetime Retiree Health Benefit if they meet
certain age and service requirements.Prior to 2007,Tier III
employees (those hired on or after July 1,1993)who are age 55
and have 15 years of service,had the ability to buy in to the
medical plan,at the employees own expense,and stay on the plan
until the employee was Medicare-eligible as long as the health
plan allowed for participation.
In 2007,when the District negotiated a collective bargaining
agreement with the Employee Association,the Tier III benefit
level was amended and provided that the District pays a monthly
amount of $157.86 or the minimum required by the plan,which
ever is greater for the District-selected (lowest cost)plan
until the employee is Medicare-eligible.This benefit was also
provided to Unrepresented Employees.It was understood that few
Tier III employees would be retiring in the near future and that
Retiree Health Benefits would be the subject of future
discussions with various employee groups.
Today,over 80%of the District's employees are Tier III
employees and have a modest Retiree Health Benefit.The
Unrepresented Employees support a proposal to use the pending
Cost of Livings Adjustments to increase their contribution to
CalPERS Pension Plan to purchase enhanced Retiree Health
Benefits.
Proposal for Unrepresented Employees
Pursuant to Resolution #4110,Regular District Employees
received a 3.5%Cost of Living Adjustment (COLA)effective July
1,2011 and will receive a 3.5%COLA effective July 1,2012.It
is proposed that the Unrepresented Employees'contribution to
CalPERS be increased by the same amount of the COLA (3.5%
effective 7/1/11 and 3.5%effective 7/1/12).By July 1,2012,
all Unrepresented Employees will be contributing the full 8%
employees'contribution.In exchange for the Unrepresented
Employees contributing the full employees'contribution to
CalPERS,it is recommended that the District level the Tiers of
Retiree Health Benefits so that all Unrepresented Employees
receive the same level of benefit at retirement.This would also
change the contribution percentage for all newly hired
Unrepresented Employees.Staff has met with all Unrepresented
2
Employees and they understand the need to contribute to the
Pension Plan and are supportive of the proposal being presented.
Board Co~mittee Recommendation
The Ad Hoc Unrepresented Employee Compensation Committee was
assigned by the Board President to review and discuss
Unrepresented Employee compensation and benefits.This staff
report outlines a proposal for the Board's consideration for
Unrepresented Employees.
The Ad Hoc Unrepresented Employee Compensation Committee met on
June 27,2011 (Attachment B).A presentation detailing the
proposal for Unrepresented Employees was made to the Committee.
The Committee stated that they supported the proposal but asked
the General Manager to bring back additional information for the
Committee,and that the Committee would reconvene prior to the
next July Board meeting tentatively scheduled for Friday,July
15.The Committee also directed Staff to meet with Represented
Employees and provide a similar proposal for their
consideration.
The Committee met again on Tuesday,July 5,as a follow up to
the June 27 meeting.Staff reported back to the Committee that
the Employee Representatives were presented with a similar
proposal and they are scheduled to meet with the Represented
Employees on Thursday,July 7,to consider the proposal,but
that they may need additional time due to it being a holiday
week.The Committee again expressed the appreciation of the
hard work and dedication of the District's employees and the
Committee supported bringing the item for Unrepresented
Employees forward to the full Board for presentation at the July
15 Board meeting,even if the Represented Employees may need a
little more time to consider the proposal.
Represented Employees
A similar proposal was provided to Represented Employees for
their consideration.The Represented Employees met on July 7,
2011,and requested through July 20,2011,to consider the
proposal.Should they decide to move forward,that proposal
will be brought forward for consideration by the Board at its
August 2011 meeting.
Advantages
Advantages to implementing this program are that Unrepresented
Employees would contribute the full employees'portion of the
CalPERS Pension Plan and it would level all the Tiers of Retiree
Health so that all Unrepresented Employees will be in one Tier.
3
This will also be consistent with Succession Planning by
ensuring the ability to attract and retain key employees,
especially as the economy recovers.
Resolution #4182 (Attachment C)
This Resolution is required by CalPERS in order to change the
contribution percentage that the District is contributing on
behalf of the Unrepresented Employees for the employees'portion
of the Pension Plan.
Resolution #4183 (Attachment D)
This Resolution outlines the changes in the employees'
contribution to the Pension Plan and Retiree Health Benefits
that will be provided to the Unrepresented Employees.
Key provisions of this Resolution include:
-At age 55 and 15 years of service,Unrepresented Employees
will receive Retiree Health Benefits (paid by the District
at 100%for employee coverage and 88%for dependent
coverage)for health and dental coverage for life and this
contribution will remain at this level of coverage
throughout the retirement of the employee.
Revised language clarifying that this benefit will be
guaranteed for life;however,the District reserves the
right to make changes related to the overall administration
of the plan (e.g.,changing health care providers)that do
not have a major impact on the overall plan structure.
Expand the survivor benefit from ending when the spouse
reaches Medicare eligibility to a lifetime benefit.
A hardship provision where an employee has 15 years of
service,and is between the ages of 50 and 54,the employee
would have the option to retire early through CalPERS and
the District's retiree health provision at a reduced level
of benefits.Hardships may include the serious and
prolonged illness of a spouse where the employee is
required to care for the spouse and other similar
extraordinary circumstances.
FISCAL IMPACT:
The proposed changes result in an estimated net savings to the
District of $33,900 per year.The Annual Required Contribution,
or ARC,is the actuarially determined plan cost of the current
year and the amount needed to fund any shortfall in the trust.
The total increase in the ARC,resulting from the proposed
4
changes,is $316,400.The total savings to the District of the
additional 7%CalPERS funding by employees is $350,300 per year.
STRATEGIC GOAL:
Retain a Results-Oriented Workforce;Succession Planning for Key
District Employees.
LEGAL IMPACT:
None.
Watton
General Manager
Attachment A -Committee Action
Attachment B -Staff Report Presented to the Ad Hoc Committee
Attachment C -Resolution #4182
Attachment 0 -Resolution #4183
Attachment E -Powerpoint Presentation
5
SUBJECT/PROJECT:
ATTACHMENT A
RESOLUTION #4182 TO INCREASE UNREPRESENTED EMPLOYEES'
IBUTIONS TO THE CALPERS PENSION PLAN BY SEVEN (7)
PERCENT TO PURCHASE ENHANCED RETIREE HEALTH BENEFITS AND
ION #4183 TO AMEND RETIREE HEALTH BENEFITS FOR
PRESENTED EMPLOYEES
COMMITTEE ACTION:
The Ad Hoc Unrepresented Employee Compensation Committee met on June
27,2011.A presentation detailing the proposal for Unrepresented
Employees was made to the Committee.The Committee stated that they
supported the proposal but asked the General Manager to bring back
additional information for the Committee,and that the Committee would
reconvene prior to the next July Board meeting tentatively scheduled
for Friday,July 15.The Committee also directed Staff to meet with
Represented Employees and provide a similar proposal for their
consideration.
The Committee met again on Tuesday,July 5,as a follow up to the June
27 meeting.Staff reported back to the Committee that the Employee
Representatives were presented with a similar proposal and they are
scheduled to meet with the Represented Employees on Thursday,July 7,
to consider the proposal,but that they may need additional time due
to it being a holiday week.The Committee again expressed the
appreciation of the hard work and dedication of the District's
employees and the Committee supported bringing the item for
Unrepresented Employees forward to the full Board for presentation at
the July 15 Board meeting,even if the Represented Employees may need
a little more time to consider the proposal.
The Committee requests meeting with the Board in closed session to
receive any further direction for employee negotiations on this
matter.
NOTE:
The "Committee Action"is written in anticipation of the Committee
moving the item forward for Board approval.This report will be sent
to the Board as a Committee approved item,or modified to reflect any
discussion or changes as directed from the Committee prior to
presentation to the full Board.
STAFF REPORT
Attachment B
TYPE MEETING:Ad Hoc Unrepresented Employee
Compensation Committee
SUBMITTED BY:Mark Watton,
General Manager
APPROVED BY:
(ChieD
APPROVED BY:
(Asst.GM):
MEETING DATE:
W.O./G.F.NO:
July 6,2011
DIV.NO.All
SUBJECT:ADOPT RESOLUTION #4182 TO INCREASE UNREPRESENTED EMPLOYEES'
CONTRIBUTIONS TO THE CALPERS PENSION PLAN BY SEVEN (7)
PERCENT TO PURCHASE ENHANCED RETIREE HEALTH BENEFITS AND
RESOLUTION #4183 TO AMEND RETIREE HEALTH BENEFITS FOR
UNREPRESENTED EMPLOYEES.
GENERAL MANAGER'S RECOMMENDATION:
That the Board of Directors adopt Resolution #4182 to increase
the Unrepresented Employees'contribution to the CalPERS Pension
Plan by seven (7)percent to purchase enhanced Retiree Health
Benefits and Resolution #4183 to amend the Retiree Health
Benefits for Unrepresented Employees.
COMMITTEE ACTION:
See Attachment "A".
PURPOSE:
To allow Unrepresented Employees to purchase enhanced Retiree
Health Benefits by increasing the Unrepresented Employees'
contributions to CalPERS which will be cost-neutral for the
District.
ANALYSIS:
Since 1993,the District has had three Tiers of employees with
regard to retiree health coverage.Tiers I and II (those
employees hired before July 1,1993)receive a lifetime Retiree
Health Benefit if they meet a certain age and service
requirement.Prior to 2007,Tier III employees (those hired on
or after July 1,1993)who are age 55 and have 15 years of
service,had the ability to buy in to the medical plan,at the
employee's own expense,and stay on the plan until the employee
was Medicare-eligible as long as the health plan allowed for
participation.
In 2007,when the District negotiated a collective bargaining
agreement with the employee association,the Tier III benefit
level was amended and provided that the District pay a monthly
amount of $157.86 or the minimum required by the plan,which
ever is greater for the District-selected (lowest cost)plan.It
was understood that few Tier III employees would be retiring in
the near future and that Retiree Health Benefits would be the
subject of future discussions with various employee groups.
The Ad Hoc Unrepresented Employee Compensation Committee was
assigned by the Board President to review and discuss
Unrepresented Employee compensation and benefits.This staff
report outlines a proposal for the Board's consideration for
Unrepresented Employees.
This proposal for the Unrepresented Employees will become
effective upon approval by the Board of Directors with an
implementation date of July 1,2011.Any changes to the
employees'contribution to CalPERS may not be made retroactive
and will be effective July 6,2011.
Pursuant to Resolution #4110,Unrepresented Employees will
receive a 3.5%Cost of Living Adjustment (COLA)effective July
1,2011 and a 3.5%COLA effective July 1,2012.Unrepresented
Employees propose to use these COLA's to purchase the same level
of Retiree Health Benefits for Tier III employees that Tier 1/11
employees currently have and to expand the survivor benefit and
dental benefits.
It is also proposed that the employees'contribution to CalPERS
be increased by the same amount of the COLA (3.5%effective
7/1/11 and 3.5%effective 7/1/12).By July 1,2012,all
Unrepresented Employees will be contributing the full 8%
employees'contribution.In exchange for the Unrepresented
Employees contributing the full employees'contribution to
CalPERS,it is recommended that the District level the Tiers of
Retiree Health Benefits so that all Unrepresented Employees
receive the same level of benefit at retirement.This would
change the contribution percentage for all future hires.Staff
has met with all Unrepresented Employees and they understand the
need to contribute to the Pension Plan and are supportive of the
proposal being presented.
2
Advantages to implementing this program are that employees would
contribute the full employees'portion of the CalPERS Pension
Plan and leveling all the Tiers of Retiree Health so that all
Unrepresented Employees will be in one Tier.This will also be
consistent with Succession Planning by ensuring the ability to
attract and retain key employees,especially as the economy
recovers.
Resolution #4182 (Attachment B)
This Resolution is required by CalPERS in order to change the
contribution percentage that the District is contributing on
behalf of the Unrepresented Employees for the employees'portion
of the Pension Plan.
Resolution #4183 (Attachment C)
This Resolution outlines the changes in the employees'
contribution to the Pension Plan and Retiree Health Benefits
that will be provided to the Unrepresented Employees.
Key provisions of this Resolution include:
At age 55 and 15 years of service,Unrepresented Employees
will receive Retiree Health Benefits (paid by the District
at 100%for employee coverage and 88%for dependent
coverage)for health and dental coverage for life and this
contribution will remain at this level of coverage
throughout the retirement of the employee.
Revised language clarifying that this benefit will be
guaranteed for life;however,the District has the ability
to make changes to effectively administer the plan,
including but not limited to,changing health care
providers.
A hardship provision where an employee has 15 years of
service,and is between the ages of 50 and 54,the employee
would have the option to retire early through CalPERS and
the District's retiree health provision at a reduced level
of benefits.Hardships may include the serious and
prolonged illness of a spouse where the employee is
required to care for the spouse and other similar
extraordinary circumstances.
3
FISCAL IHPACT:
The proposed changes result in an estimated net savings to the
District of $33,900 per year.The Annual Required Contribution,
or ARC,is the actuarially determined plan cost of the current
year and the amount needed to fund any shortfall in the trust.
The total increase in the ARC/resulting from the proposed
changes,is $316,400.The total savings to the District of the
additional 7%CalPERS funding by employees is $350,300 per year.
STRATEGIC GOAL:
Retain a Results-Oriented Workforce;Succession Planning for Key
District Employees.
LEGAL IMPACT:
None.
Ha!rk Watton
General Mana.ger
Attachment A -Committee Action
Attachment B -Resolution #4182
Attachment C -Resolution #4183
Attachment D -Powerpoint Presentation
4
Attachment C
RESOLUTION NO.4182
RESOLUTION OF THE BOARD OF DIRECTORS
OF OTAY WATER DISTRICT
FOR EMPLOYER PAID MEMBER CONTRIBUTIONS TO CalPERS
REGARDING UNREPRESENTED EMPLOYEES
WHEREAS,the governing body of the Otay Water District has the
authority to implement Government Code Section 20691;
WHEREAS,the governing body of the Otay Water District has a
written labor policy or agreement which specifically provides
for the normal member contributions to be paid by the employer;
WHEREAS,one of the steps in the procedures to implement Section
20691 is the adoption by the governing body of the Otay Water
District of a Resolution to commence said Employer Paid Member
Contributions (EPMC);
WHEREAS,the governing body of the Otay Water District has
identified the following conditions for the purpose of its
election to pay EPMC:
•This benefit shall apply to employees of unrepresented
status:General Manager,Assistant General Managers,
Department Chiefs,Managers,Supervisors and Confidential
employees who are part of the Local Miscellaneous Member
Category.
•This benefit shall consist of the District paying 3.5%of
the normal member contributions as EPMC effective July 15,
2011 and 0%effective July 1,2012.
•The District will continue to pay seven (7%)of the normal
member contributions as EPMC for all other District
employees.
•The effective date of this Resolution shall be July 15,
2011.
Attachment C
NOW,THEREFORE,BE IT RESOLVED that the governing body of the
Otay Water District elects to pay EPMC,as set forth above.
President
ATTEST:
Secretary
APPROVED AS TO FORM:
District Counsel
I HEREBY CERTIFY that the foregoing Resolution No.4182 was duly
adopted by the BOARD OF DIRECTORS of the OTAY WATER DISTRICT at
a regular meeting thereof held on the 15th day of July,2011 by
the following vote:
_Ayes:
Noes:
Abstain:
~\bsent:
District Secretary
Attachment D
RESOLUTION NO.4183
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
OTAY WATER DISTRICT TO CHANGE THE EMPLOYEES'
CONTRIBUTION TO CALPERS PENSION PLAN AND THE
LEVEL OF RETIREE HEALTH BENEFITS FOR
UNREPRESENTED EMPLOYEES
WHEREAS,the Otay Water District ("District")endeavors to
recruit and retain the most qualified and talented employees to serve
its customers;and
WHEREAS,the salary and benefits offered by District to its
employees are designed to aid in the District's recruitment and
retention efforts;and
WHEREAS,the District currently provides compensation and
benefits for its unrepresented employees,including the General
Manager,Assistant General Managers,Department Chiefs,Managers,
Supervisors,and Confidential employees ("Unrepresented Employees")
pursuant to other policies,procedures,resolutions and other
documents;and
WHEREAS,when the Board adopted a modest retiree health benefit
In 2007 for Tier III employees (employees hired on or after July 1,
1993),the Board did so with the understanding that few employees
would be retiring from Tier III in the near future and that retiree
health benefits would be the subject of future discussions;and
Attachment D
WHEREAS,this resolution proposes adoption of a change to the
level of contribution by Unrepresented Employees to the CalPERS
Pension Plan,from the current one percent (1%)to 4.5%effective
July 15,2011 and to 8%effective July 1,2012 to be paid toward the
employees'contribution to CalPERS;and
WHEREAS,in exchange for the increase in the Unrepresented
Employees'contribution to CalPERS,Unrepresented Employees will be
provided an enhanced retiree health plan as defined in Exhibit 1;and
WHEREAS,because of the increased contributions by the
Unrepresented Employees to the Employees'contribution to the CalPERS
Pension Plan,the aforementioned enhanced retiree health plan is
cost-neutral for the District;and
WHEREAS,this Resolution is intended only to identify the above
changes to the Unrepresented Employees'CalPERS contribution and to
the retiree health plan and is in no way intended to nor shall it
affect all other compensation and benefits for Unrepresented
Employees,as documented in other policies,procedures,resolutions
and other documents which specifically identify such compensation and
benefits,and which compensation and benefits shall remain in full
force and effect unless specifically set forth herein;and
NOW,THEREFORE,BE IT RESOLVED by the Board of Directors of
the Otay Water District as follows:
1.That the Board of Directors hereby approves the changes to
retiree health and employees'contribution to the CalPERS Pension
Attachment D
Plan,for all Unrepresented Employees,to include the General
Manager,Assistant General Managers,Department Chiefs,Managers,
Supervisors and Confidential employees,as referenced in Exhibit 1
(attached);and
2.The effective date of this resolution shall be July 15,
2011.
BE IT FURTHER RESOLVED that the Board authorizes and directs the
appropriate staff of the District to take any and all actions
necessary to implement the above-referenced changes.
PASSED,APPROVED AND ADOPTED by the Board of Directors of the
Otay Water District at a regular meeting held this 15th day of July,
2011.
President
ATTEST:
Secretary
APPROVED AS TO FORM:
District Counsel
Attachment D
4183 was duly
DISTRICT at a
2011 by the
I HEREBY CERTIFY that the foregoing Resolution No.
adopted by the BOARD OF DIRECTORS of the OTAY WATER
regular meeting thereof held on the 15th day of July,
following vote:
Ayes:
Noes:
Abstain:
Absent:
District Secretary
Attachment D -Exhibit 1
RETIREE HEALTH INSURANCE:UNREPRESENTED EMPLOYEES
A.Retiree Health Insurance Guaranteed.The provision of health insurance and access to
medical and dental insurance for employees retiring who held full-time status during their
employment and their eligible dependents (as set fmih below)is guaranteed for the life of
the retiree and spouse.However,the District reserves the right to make changes related
to the overall administration of the plan (e.g.changing health care providers)that do not
have a major impact on the overall plan structure.
B.Eligibility.Retirement through the District's Pension Retirement Plan (currently
CaIPERS)is required to be eligible to receive Retiree Health Insurance in addition to any
other provisions set forth herein.Additionally,Medicare-eligible retirees and retiree's
spouse are required to sign up for Medicare Parts A and B at the retiree's and/or spouse's
own expense,if eligible,to be eligible for District retiree health coverage.
C.Eligible Dependents.Eligible dependents include those dependents who were covered by
the District's health insurance on the date the employee ceased active service with the
District.Dependents acquired after the employee retires are not eligible for coverage.If
the retiree dies,or an active employee dies,and such employee was eligible to be covered
by health insurance as a retiree on the date of death,then such employee's eligible
dependent(s)will be eligible for District-paid continuation of health insurance coverage
at 88%for the life of the retiree's spouse.If there are dependent children eligible for
coverage,such unmarried children are eligible for District-paid continuation of health
insurance coverage at 88%up to age 19.Plan requirements shall be set forth in a
separate booklet fnrnished to all eligible retirees and is referenced only to provide
additional information.Dependent children may be allowed to remain on the plan at the
retiree's own expense beyond age 19 as required by law.
1.REGULAR RETIREMENT
A.Oualifications for unrepresented employee coverage are:
The employee has attained age 55;and
The employee has completed fifteen (15)continuous years of service.
B.District/retiree contribution:
District and retiree health and dental insurance contributions shall be based on the
following fonnula:
EO:100%ofthe premium paid by the District
E+I:88%of the District-selected premium paid by the District;12%
paid by the employee
E+2 or more:88%of the District-selected premium paid by the District;12%
paid by the employee
This shall be a fixed percentage and shall not change after the employee retires.
Attachment D-Exhibit t
II.EARLY RETIREMENT
A.Early Retirement Due To Employee Disability.
An employee may retire between the ages of 50 and 54,if (I)the employee is disabled
and unable to work the usual duties of the employee's position on a permanent or long
term basis (subject to District approval),(2)has a minimum of ten (10)years of
continuous District service,and (3)also takes an early retirement through the District's
retirement pension plan (currently CaIPERS).
B.Earlv Retirement Due To Employee Hardship.
An employee may retire between the ages of 50 and 54,if (I)the employee experiences a
severe hardship (subject to District approval),(2)has a minimum of fifteen (15)ycars of
continuous District service,and (3)also takes an early retirement through the District's
retirement pension plan (currently CaIPERS).A severe hardship may include a spouse
who suffers from a serious and prolonged illness or disability where the employee is
required to care for the spouse or other similar extraordinary circumstances.
C.District Determination of Disability or Employee Hardship.
The District will make the tlnal determination of employee disability or employee
hardship eligibility.The District has sole discretion to determine whether the employee
has a qualified disability or hardship to be eligible for this benefit and to adopt policies,
regulations,and or guidelines to aid in this determination.
D.Benefit Level.
If an employee is permanently disabled or has a severe hardship as defined above,the
employee may be eligible for retiree health benefits provided they are an active employee
who has attained age 50 and has years of continuous service as defined above.The
employee and eligible dependents would receive a reduced contribution level toward the
District's current retiree medical and dental benefit plans as follows:
I Early Retirement Due to Disability or Hardship
._-_._~-
Age at Time of Retirement District Fixed Percentage Contribution Level
50 70%
51 76';';0
52 82%
53 88%
54 94%
If disability retirement or hardship is approved by the District,the percentage of the
retiree's health benefit premium to be paid by the District will be determined based on
the retiree's age at the time the retirement becomes effective,as demonstrated in the
above table.The District's fixed percentage contribution will not increase over time.
The same fixed percentage will be applied to calculate the District's portion for any
qualified dependent(s).
Attachment D -Exhibit 1
PENSION (RETIREMENT PLAN):UNREPRESENTED EMPLOYEES
Retirement benefits and the Pre-retirement Option 2 Death Benefit are provided to
eligible regular employees under the California Public Employees Retirement System
(CaIPERS).
A.Retirement Formula.The basis for computing employee retiremeut compensation shall
be two point seven percent (2.7%)at age 55 PERS Supplemental Formula based on the
employee's single highest year annual compensation.
B.Employer Contribution.The District shall pay the full employer contribution.
C.Employee Contribution.The Employee shall pay four-and-one-half percent (4.5%)of the
employee's service contribution effective July 15,20 II,and eight percent (8%)effective
July I,2012.
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*..Age 5S and 5 years of *m..Age 5S &continuous ..Age S5 and 15
M service m service ~70,health O'l yearsof00O'l ----..100%employee --coverage M continuousservice
M premium,88%a ..Age 60 &continuous --..$157.86 monthly--dependent premium for m service~70,healthand r-..ortheminimumM--~
0 retiree's life <D dental coverage CIJ required bythe
+J ..health and dental ,
..100%employeepremium,.::=District-selectedM~coverage 00 88%dependent premium CO plan0..If retiree predeceases --forretiree life ~..No District-paid';::M 0c..spouse underMedicare---•If retiree predeceases <::dependent
eligible age,spouse may M spouse under Medicare-coverage<:l 0
CIJ stay on plan at 88%<:l eligibleage,spouse may (Dependentsmay
~District-costuntil CIJ stayon plan at 88%District-<:l remainon the~CIJ::c Medicare-eligible;if ::c cost until Medicare-eligible;~plan at employee
beyond Medicare,spouse ~ifbeyond Medicare,spouse ::c expenseuntil...mayelectCOBRA for 36 mayelect COBRA for 36 ~employee is-<II months ~months Medicare-eligible.)
j::CIJ -...j::CIJ
j::
~Retireeswho retired prior to 12/29/03 are notrequired to pay 12%ofdependent premium.
Note:In all cases,dependent children may remain on theplan until age 19atcurrent District contribution
level at which point they maycontinue on the plan per Health Care Reform at the retiree's own expense until
age 26.
Retirees mayselectany plan prior to Medicare.Once employee reaches Medicare eligibility,theyare
required to enroll in Medicare Part A andB at their own expense.Retirees on Medicare are enrolled in the
PPO plan,where Medicare is primary andthe PPO plan becomessecondary.
3
Prior to 1981
•OPEB benefits were established for District employees and were
funded via the annual operating budget.
January 1981
,---..v·
~,';,...".
•Tier II was created with a similar OPEB benefit with longer eligibility
criteria.
July 1993
•Tier III was created with no OPEB benefits.
1999
•Actuarial study shows a $6.6 million liability.
4
June 2000
•Board approved Policy 35 governing the medical reserve fund.
•Board aiso funded the reserve with $4 million.
July 2003
•Actuarial study shows liability of $16.0 million.Significant
assumption changes cause the majority ofthe increase (rate of
return,medical costs).
May 2004
•Board approved funding the reserve an additional $12.4 million.
June 2005
•Board directs staff to look at the establishment of a trust.
,.....-,.,
.(...-(.."''/
6
March 2008
~)i.........-
,.,/
•Board approves the CERBTtrust and funds it with $5.0 million.
•Actuarial study shows the liability reduced to $11.4 million
(including the new Tier III benefits)due to the greater return on the
trust and the management of the medical program.
•These actions free up $5.5 million to cover costs associated with a 6
year labor contract including moderate OPEB benefits for Tier III.
•$6.4 million remains in the Otay fund to pay for OPEB benefits.
February 2010
•Actuarial study shows a liability of $10.1 million.Fully funded with
CERBT holding $6.2 million and Otay holding $3.9 million.
May 2011
•Actuariai study shows liability of $13.3 million.73%funded with
the District holding $1.9 million and the trust holding $7.9 million.
•Increase due to CERBT assumption changes on return and medical
costs.
7
•.!S_lP;Aiii.J.Zt.Ef.'.f.i;;;..YMWiiMMA1!21121["tW""'Z,.",yt.ga·I·S.','Z.tSl"'75!',.,.""]'IfoS I
o $10.1 Million
All governments affected in a similar fashion by the California
Employers'Retiree BenefitTrust (CERBT)assumption changes.CERBT
key assumption changes:
o $1.3 Million -Medical trends
o $0.9 Million -Demographic assumptions
0$0.7 Million -Future earnings estimates
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o $13.3 Million I
73%funded after assumption changes
o Funding level clearly indicates the District's commitment to financial
health.
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8
•The new actuarial information came in too late to be
incorporated into the District's budgeting process.
•Annual OPEB costs were underestimated in the budget by
approximately $100,000.
•At the same time,the District's OPEB reserve will be able to
pay for just over 2 years worth of increased expense.
•Staff has used the rate model to project that the CERBT
assumption changes will have a 1/10 of one percent affect
on the 2013 and 2014 rates.
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9
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•Age 55 and 15 years of service.
•Ability to buy retiree health coverage at retiree's full
cost and stay on the District's plan until Medicare-
eligible.
Tier III after 2007 /Current
•Age 55 and 15 years of service.
•50%of employee-only coverage until Medicare-
eligible,retiree pay 100%of spouse coverage until
retiree is Medicare-eligible.
10
07/01/2011
3.5%Cost of Living Adjustment (COLA)..
07/01/2012
3.5%Cost of Living Adjustment (COLA)..
06/30/2013
Memorandum of Understanding Expires
11
roposal for Unrepresented
Employees
•Unrepresented Employees (42):
o Executives (8)
o Managers (14)
o Supervisors (10)
o Confidential (10)
•Allow the Unrepresented Employees to use the
scheduled COLAs to increase Unrepresented
Employees'contributions to the CalPERS pension
plan to purchase enhanced Retiree Health Benefits,
and
•Amend retiree health coverage to level Retiree
Health Benefits for all Tiers of Unrepresented
Employees.
12
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roposal Tor Unrepresented
Employees
Proposed benefit -Tier 1/11 employees
Add to current benefit:
•Dental coverage at age 55 (Tier II currently does not
receive dental until age 60).
•Survivor benefit for life for spouse.
Proposed benefit -Tier III employees
Replace existing benefit with a similar benefit to existing TIer 1/11:
•Age 55 and 15 years of service.
•100%of employee premium,88%of dependent
premium for life (induding survivor benefit for life).
•Health and dental coverage.
14
Annual Required
Contribution (ARC)
Of Retiree Health for All
Unrepresented
Employees:
Reduction in District
Contribution to
CalPERS due to
Employees
Contributing Additional
Funds to CaIPERS:
Total Annual
Savings to
the District
$33,900
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15
.....en
Funding Percentage
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• A similar proposal was provided to Represented
Employees for their consideration.
•Represented Employees are still considering the
proposal,but have requested additional time to
review.
•If Represented Employees decide to move forward,
the proposal will be presented at the August 10,
2011 Board meeting.
Represented mployees
17
•Employees would be contributing the full
employee portion of the CalPERS Pension.
•Enhanced benefit would be consistent with
Succession Planning by ensuring the ability to
attract and retain key employees as the
economy recovers.
•Provide a leveled benefit for all Tiers of
Unrepresented Employees.
18
•That the Board adopt Resolution #4182 to
increase the Unrepresented Employees'
contribution to the CalPERS Pension Plan
by 7%to purchase enhanced Retiree
Health Benefits,and
•To adopt Resolution #4183 to amend the
Retiree Health Benefits for Unrepresented
Employees.
19
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