HomeMy WebLinkAbout03-07-12 Board Agenda 1
OTAY WATER DISTRICT
BOARD OF DIRECTORS MEETING DISTRICT BOARDROOM
2554 SWEETWATER SPRINGS BOULEVARD
SPRING VALLEY, CALIFORNIA WEDNESDAY
March 7, 2012
3:30 P.M.
AGENDA
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. APPROVAL OF AGENDA
4. APPROVE THE MINUTES OF THE REGULAR MEETING OF FEBRUARY 1,
2012 AND SPECIAL MEETING OF FEBRUARY 21, 2012
5. RECOGNITION OF EMPLOYEES RETIRING FROM THE DISTRICT:
a) MANNY MAGANA, ASSISTANT GENERAL MANAGER OF ENGINEER-
ING AND OPERATIONS; 9 YEARS OF SERVICE
b) LARRY OLDS, LEAD RECYCLED WATER DISTRIBUTION OPERATOR,
20 YEARS OF SERVICE
c) DAVID CHARLES, PUBLIC SERVICES MANAGER, 31 YEARS OF SER-
VICE
6. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE
BOARD'S JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA
7. RECESS OTAY WATER DISTRICT BOARD MEETING
8. CONVENE OTAY WATER DISTRICT FINANCING AUTHORITY BOARD MEET-
ING
9. ROLL CALL
10. RE-AFFIRM OFFICERS OF THE OTAY WATER DISTRICT FINANCING AU-
THORITY
a) PRESIDENT
b) VICE-PRESIDENT
c) EXECUTIVE DIRECTOR
d) TREASURER/AUDITOR
e) SECRETARY
11. ADJOURN OTAY WATER DISTRICT FINANCING AUTHORITY BOARD MEET
ING
12. RECONVENE OTAY WATER DISTRICT BOARD MEETING
CONSENT CALENDAR
13. ITEMS TO BE ACTED UPON WITHOUT DISCUSSION, UNLESS A REQUEST
IS MADE BY A MEMBER OF THE BOARD OR THE PUBLIC TO DISCUSS A
PARTICULAR ITEM:
a) APPROVE CHANGE ORDER NO.1 TO THE EXISTING CONTRACT
WITH NEWest CONSTRUCTION, INC. FOR THE RALPH W. CHAPMAN
WATER RECLAMATION FACILITY UPGRADE PROJECT, IN AN
AMOUNT NOT-TO-EXCEED $17,896
b) AWARD A CONSTRUCTION CONTRACT TO SEPULVEDA CON
STRUCTION FOR THE 30-INCH POTABLE WATER PIPELINE IN
HUNTE PARKWAY IN AN AMOUNT NOT-TO-EXCEED $1,212,257.13
c) AWARD A CONSTRUCTION CONTRACT TO ADVANCED INDUSTRIAL
SERVICES, INC. (AIS) AND AUTHORIZE AN AGREEMENT WITH AIS
FOR THE 850-3 RESERVOIR EXTERIOR COATING AND UPGRADES
PROJECT IN AN AMOUNT NOT-TO-EXCEED $293,300
d) ADOPT ORDINANCE NO. 531 AMENDING SECTIONS 25, CONDI
TIONS FOR WATER SERVICE; 28, CONNECTION FEES AND
CHARGES FOR POTABLE OR RECLAIMED WATER SERVICE; 38,
SERVICE FOR FIRE PROTECTION SYSTEMS; OF THE DISTRICTS
CODE OF ORDINANCES TO INCLUDE MANDATED FIRE SERVICE
STANDBY CAPACITY FOR SINGLE-FAMILY RESIDENCES
e) APPROVE ENGAGEMENT LETTER FROM THE AUDITING FIRM OF
WHITE NELSON DIEHL EVANS, LLP TO CONTRACT FOR AUDIT
SERVICES FOR FISCAL YEAR 2012
f) APPROVE A THREE-YEAR AGREEMENT (ONE-YEAR WITH AN OP
TION TO RENEW FOR TWO ADDITIONAL YEARS) WITH MARS
TON+MARSTON, INC. FOR THE PUBLIC OUTREACH AND CREATIVE
SERVICES FOR AN AMOUNT NOT-TO-EXCEED $200,000 FOR THE
LIFE OF THE AGREEMENT. THE CONTRACT ALLOWS THE DISTRICT
TO CONTINUE USING MARSTON+MARSTON, INC. UNTIL EITHER
PARTY CHOOSES TO TERMINATE THE BUSINESS RELATIONSHIP
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g) ADOPT RESOLUTION NO. 4193 DESIGNATING MR. JAMES BOND,
COUNCIL MEMBER FROM THE CITY OF ENCINITAS AND DIRECTOR
FOR SAN DIEGUITO WATER DISTRICT, TO VOTE FOR THE OTAY
WATER DISTRICT REPRESENTATIVES TO THE SAN DIEGO COUNTY
WATER AUTHORITY (AUTHORITY) WHEN BOTH OWD REPRESENT
ATIVES ARE ABSENT FROM A MEETING OF THE AUTHORITY
ACTION ITEMS
14. GENERAL MANAGER
a) REVIEW DRAFT QUESTIONNAIRES FOR THE CUSTOMER SATIS
FACTION AND AWARENESS AND CALL CENTER SURVEYS (BUEL
NA)
15. ENGINEERING AND WATER OPERATIONS
a) APPROVE THE WATER SUPPLY ASSESSMENT REPORT DATED
JANUARY 2012 FOR THE HAWANO PRO..IECT
16. BOARD
a) RECEIVE NOMINATIONS AND APPOINT A MEMBER AND ALTERNATE
MEMBER TO THE CITY OF CHULA VISTA REDEVELOPMENT AGEN
CY'S OVERSIGHT BOARD
b) DISCUSSION OF 2012 BOARD MEETING CALENDAR
INFORMATIONAL ITEMS
17. THIS ITEM IS PROVIDED TO THE BOARD FOR INFORMATIONAL PURPOS
ES ONLY. NO ACTION IS REQUIRED ON THE FOLLOWING AGENDA ITEM:
a) REPORT ON DIRECTORS' EXPENSES FOR THE 2ND QUARTER OF
FISCAL YEAR 2012 (PRENDERGAST)
b) UPDATE ON THE 2ND QUARTER OF FISCAL YEAR 2012 CAPITAL
IMPROVEMENT PROGRAM REPORT (KAY)
c) INFORMATIONAL REPORT ON CHANGES TO THE DISTRICTS
RECORDS RETENTION POLICY (STEVENS)
REPORTS
18. GENERAL MANAGER'S REPORT
a) SAN DIEGO COUNTY WATER AUTHORITY UPDATE
19. DIRECTORS' REPORTS/REQUESTS
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20. PRESIDENTS REPORT/REQUESTS
RECESS TO CLOSED SESSION
21. CLOSED SESSION
a) CONFERENCE WITH LEGAL COUNSEL -ANTICIPATED LITIGATION
[GOVERNMENT CODE §54956.9]
(I) SALT GREEK GOLF, LLC, UNITED STATES BANKRUPTCY
COURT, CASE NO. 11-13898-LA11
b) CONFERENCE WITH LEGAL COUNSEL -ANTICIPATED LITIGATION
[GOVERNMENT CODE §54956.9]
2 MAnERS
RETURN TO OPEN SESSION
22. REPORT ON ANY ACTIONS TAKEN IN CLOSED SESSION. THE BOARD
MAY ALSO TAKE ACTION ON ANY ITEMS POSTED IN CLOSED SESSION
23. ADJOURNMENT
All items appearing on this agenda, whether or not expressly listed for action, may be
deliberated and may be subject to action by the Board.
The Agenda, and any attachments containing written information, are available at the
District's website at www.otaywater.gov. Written changes to any items to be considered
at the open meeting, or to any attachments, will be posted on the District's website.
Copies of the Agenda and all attachments are also available through the District
Secretary by contacting her at (619) 670-2280.
If you have any disability which would require accommodation in order to enable you to
participate in this meeting, please call the District Secretary at (619) 670-2280 at least
24 hours prior to the meeting.
Certification of Posting
I certify that on March 2,2012, I posted a copy of the foregoing agenda near the
regular meeting place of the Board of Directors of Otay Water District, said time being at
least 72 hours in advance of the regular meeting of the Board of Directors (Government
Code Section §54954.2).
Executed at Spring Valley, California on March 2, 2012.
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