HomeMy WebLinkAbout06-06-12 Board Packet 1
OTAY WATER DISTRICT
BOARD OF DIRECTORS MEETING
DISTRICT BOARDROOM
2554 SWEETWATER SPRINGS BOULEVARD
SPRING VALLEY, CALIFORNIA
WEDNESDAY
June 6, 2012
3:30 P.M.
AGENDA
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. APPROVAL OF AGENDA
4. APPROVE THE MINUTES OF THE SPECIAL BOARD MEETING OF MAY 8,
2012
5. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC
TO SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE
BOARD'S JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA
CONSENT CALENDAR
6. ITEMS TO BE ACTED UPON WITHOUT DISCUSSION, UNLESS A REQUEST
IS MADE BY A MEMBER OF THE BOARD OR THE PUBLIC TO DISCUSS A
PARTICULAR ITEM:
a) APPROVE A 5-YEAR AGREEMENT (THREE [3] YEARS WITH TWO [2]
ADDITIONAL YEARS AT THE DISTRICT’S OPTION) WITH ALLIANT IN-
SURANCE SERVICES, INC. FOR BENEFIT CONSULTING AND BRO-
KER SERVICES AND IDENTIFYING ALLIANT AS THE DISTRICT’S
BROKER OF RECORD IN AN AMOUNT NOT-TO-EXCEED $135,000
b) ADOPT RESOLUTION NO. 4197 REVISING AND UPDATING BOARD
OF DIRECTORS POLICY NO. 22, DRUG FREE WORKPLACE POLICY
AND PROCEDURE; AND HUMAN RESOURCES POLICY, FAMILY AND
MEDICAL LEAVE ACT, PREGNANCY DISABILITY LEAVE, AND KIN
CARE LEAVE
2
c) APPROVE THE ISSUANCE OF A PURCHASE ORDER TO KIRK PAV-
ING IN AN AMOUNT NOT-TO-EXCEED $175,000 FOR AS-NEEDED
ASPHALT PAVING SERVICES FROM JULY 1, 2012 THROUGH JUNE
30, 2013
d) APPROVE AMENDMENT NO. 2 TO THE GROUND LEASE AND JOINT
USE AGREEMENT WITH THE SAN MIGUEL CONSOLIDATED FIRE
PROTECTION DISTRICT FOR THE HEARTLAND REGIONAL FIRE &
PUBLIC SAFETY TRAINING FACILITY AND AUTHORIZE THE GENER-
AL MANAGER TO EXECUTE THE AMENDMENT
e) APPROVE THE STATE OF CALIFORNIA DEPARTMENT OF TRANS-
PORTATION (CALTRANS) PROPOSED JOINT USE AGREEMENT NO.
31875-1 AND 31872-1 AND OTAY WATER DISTRICT CONSENT TO
COMMON USE AGREEMENT NO. 31867-1 WITH CALTRANS FOR THE
SR-125 UTILITY RELOCATIONS AND AUTHORIZE THE GENERAL
MANAGER TO EXECUTE THE AGREEMENTS
ACTION ITEMS
7. BOARD
a) ADOPT RESOLUTION NO. 4199 OF THE BOARD OF DIRECTORS OF
THE OTAY WATER DISTRICT CHANGING ITS PRIMARY REPRE-
SENTATIVE TO THE CHULA VISTA REDEVELOPMENT OVERSIGHT
BOARD TO MITCHELL THOMPSON AND APPOINTING DAVID GONA-
ZALEZ AS THE DISTRICT’S ALTERNATE REPRESENTATIVE
b) DISCUSSION OF 2012 BOARD MEETING CALENDAR
INFORMATIONAL ITEMS
8. THE FOLLOWING ITEMS ARE PROVIDED TO THE BOARD FOR INFORMA-
TIONAL PURPOSES ONLY. NO ACTION IS REQUIRED ON THE FOLLOWING
AGENDA ITEMS:
a) UPDATE REPORT ON DIRECTORS’ EXPENSES FOR THE 3RD
QUARTER OF FISCAL YEAR 2012
b) CAPITAL IMPROVEMENT PROJECT UPDATE REPORT FOR THE 3RD
QUARTER OF FISCAL YEAR 2012
REPORTS
9. GENERAL MANAGER’S REPORT
a) SAN DIEGO COUNTY WATER AUTHORITY UPDATE
3
10. DIRECTORS' REPORTS/REQUESTS
11. PRESIDENT’S REPORT/REQUESTS
12. ADJOURNMENT
All items appearing on this agenda, whether or not expressly listed for action, may be
deliberated and may be subject to action by the Board.
The Agenda, and any attachments containing written information, are available at the
District’s website at www.otaywater.gov. Written changes to any items to be considered
at the open meeting, or to any attachments, will be posted on the District’s website.
Copies of the Agenda and all attachments are also available through the District
Secretary by contacting her at (619) 670-2280.
If you have any disability which would require accommodation in order to enable you to
participate in this meeting, please call the District Secretary at (619) 670-2280 at least
24 hours prior to the meeting.
Certification of Posting
I certify that on June 1, 2012, I posted a copy of the foregoing agenda near the
regular meeting place of the Board of Directors of Otay Water District, said time being at
least 72 hours in advance of the regular meeting of the Board of Directors (Government
Code Section §54954.2).
Executed at Spring Valley, California on June 1, 2012.
/s/ Susan Cruz, District Secretary
1
MINUTES OF THE
SPECIAL MEETING OF THE BOARD OF DIRECTORS
OTAY WATER DISTRICT
May 8, 2012
1. The meeting was called to order by President Lopez at 3:33 p.m.
2. ROLL CALL
Directors Present: Croucher, Gonzalez, Lopez, Robak and Thompson
Directors Absent: None
Staff Present: General Manager Mark Watton, Assistant General Manager
German Alvarez, General Counsel Daniel Shinoff, Chief of
Engineering Rod Posada, Engineering Manager Ron Ripperger,
District Secretary Susan Cruz and others per attached list.
3. PLEDGE OF ALLEGIANCE
4. APPROVAL OF AGENDA
A motion was made by Director Gonzalez, seconded by Director Thompson and
carried with the following vote:
Ayes: Directors Croucher, Gonzalez, Lopez, Robak and Thompson
Noes: None
Abstain: None
Absent: None
to approve the agenda.
5. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO
SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'S
JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA
No one wished to be heard.
RECESS TO CLOSED SESSION
6. CLOSED SESSION
The board convened into closed session at 3:35 p.m. to discuss the following item:
AGENDA ITEM 4
2
a) CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
[GOVERNMENT CODE §54956.9(a)]
(I) INFRASTRUCTURE ENGINEERING CORP. v. OTAY WATER
DISTRICT, COUNTY OF SAN DIEGO, SUPERIOR COURT, CASE NO.
37-2008-00093876-CU-BC-CTL
RETURN TO OPEN SESSION
7. REPORT ON ANY ACTIONS TAKEN IN CLOSED SESSION. THE BOARD MAY
ALSO TAKE ACTION ON ANY ITEMS POSTED IN CLOSED SESSION
The board reconvened from closed session at 5:08 p.m. and Attorney Richard Romero
indicated that the board took action to increase the Jamacha Pipeline Project CIP by
$800,000 as a result of litigation. He indicated that the board took no other reportable
actions in closed session.
8. ADJOURNMENT
With no further business to come before the Board, President Lopez adjourned the
meeting at 5:08 p.m.
___________________________________
President
ATTEST:
District Secretary
STAFF REPORT
TYPE MEETING: Regular Board
MEETING DATE: June 6, 2012
SUBMITTED BY:
Kelli Williamson
Human Resources Manager
PROJECT: Various DIV. NO. ALL
APPROVED BY:
Rom Sarno, Chief, Administrative Services
German Alvarez, Assistant General Manager
Mark Watton, General Manager
SUBJECT: APPROVE THE SELECTION OF ALLIANT INSURANCE SERVICES, INC. FOR
BENEFIT CONSULTING SERVICES AND AS THE DISTRICT’S BROKER OF
RECORD
GENERAL MANAGER’S RECOMMENDATION:
That the Board authorize the General Manager to negotiate and enter
into a 5-year agreement (three [3] years with two [2] additional
years at the District’s option) with Alliant Insurance Services, Inc.
(Alliant) for benefit consulting and broker services and identifying
Alliant as the District’s Broker of Record in an amount not-to-exceed
$135,000.
COMMITTEE ACTION:
Please see “Attachment A”.
PURPOSE:
In 2008, the District issued a Request for Proposal (RFP) to several
Benefit Consultants interested in bidding for the District’s Benefit
Consulting and Brokerage Service. In August 2008, the Board approved
Willis Insurance Services of California (Willis) to become the
District’s Benefit Consultant and Broker of Record. The District and
Willis entered into a two (2) year agreement with up to three (3)
options to renew. The District is completing the fourth year of this
agreement. In an effort to continue with best practices and to
validate that the District is receiving the best available benefit
consulting services at a competitive price, the District solicited
bids once again for Benefit Consultants in February 2012. Since
AGENDA ITEM 6a
2
negotiations will be occurring next year, the District began the RFP
process one (1) year ahead of schedule.
ANALYSIS:
The District uses Benefit Consultant services to perform a full range
of services related to the design, bidding, implementation,
maintenance, renewal, communication, and improvement of the
District’s group health, dental, life, long-term disability programs
and flexible benefits program.
The District sent an RFP to nine (9) reputable Benefit Consulting
firms and received responses from the following five (5) firms:
Benefits Consulting and
Brokerage Firms
Total Proposed Cost
(3 years with
2 option years)
Alliant Insurance Services $135,000
California Corporate Benefit
Insurance Services* $480,000
Pickering Insurance* $165,000
WSP Corporate Benefits &
Insurance Services* $165,000
Willis Insurance Services
of California $203,000
*pricing provided for three (3) years; assumed costs quoted
were the same for all five (5) years.
A four-person panel jointly reviewed and rated the proposals. The
proposal review included evaluation on the following topics:
Perceived ability of Consultant to negotiate a benefits program
that meets the needs of the District.
Consultant’s knowledge and/or technical support related to the
implementation of Online Benefits Open Enrollment.
Consultant’s and other assigned staff’s availability and
accessibility including the location of the office that will be
servicing our account.
Qualifications, background, and experience of Consultant and staff
and team composition.
Consultant’s ability to provide proactive support to the District’s
Human Resources function including dissemination of current general
and legal updates as well as time-sensitive insurance carrier
information.
3
Based on the overall evaluation which included a review and rating of
proposals, interviews, and reference checks, staff recommends
contracting with Alliant. While all consultants considered are
capable of providing the benefit consulting services requested, two
main factors were considered when making a final recommendation:
Alliant currently serves as the Benefits Consultant to the CSAC/SDRMA
Medical pool of which the District is a member and will potentially
enhance the communication regarding benefit-related topics, and
Alliant quoted the most competitive fee.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
The annual cost of the agreement is $27,000 and will not exceed
$135,000 over five (5) years. This change in Benefit Consultants is
expected to save the District approximately $13,600 annually with a
total savings of approximately $68,000 over the five (5) years of the
agreement, while maintaining the excellent quality of benefit
consulting services on an on-going basis. Funding for this
expenditure is provided through the operating budget and the FY13
budget, which includes $40,000.
STRATEGIC GOAL:
Provide enhanced value by directing and managing financial issues
that are critical to the District.
LEGAL IMPACT:
None.
Attachments: Attachment A – Committee Action Report
ATTACHMENT A
SUBJECT/PROJECT:
APPROVE THE SELECTION OF ALLIANT INSURANCE SERVICES FOR
BENEFIT CONSULTING SERVICES AND AS THE DISTRICT’S BROKER OF
RECORD
COMMITTEE ACTION:
The Finance, Administration and Communications Committee reviewed this
item at a meeting held on May 16, 2012 and the following comments were
made:
Staff indicated that prior to 2008, the District had a long standing
agreement with a broker. In 2008 it was decided that the District
would bid the broker services at least every five (5) years as a
regular business practice.
In 2008, the District issued a Request for Proposal (RFP) and
selected Willis Insurance Services of California (Willis) as the
District’s Benefit Consultant and Broker of Record.
The District will be completing its fourth (4th) year of a five (5)
year contract with Willis. Because the District will be in
negotiations with the Employee Association next year, it was decided
to bid the broker services a year early so that the selection of a
broker firm could be completed before negotiations commence.
The District issued an RFP to nine (9) different benefit consulting
firms. The firms were identified through recommendations from other
water agencies and cities. Five responses were received.
The proposals were reviewed by a four-person panel and the panel
chose to interview three of the five consultants. Based on an
overall evaluation, the panel recommended moving from Willis to
Alliant Insurance Services (Alliant). It was indicated that the two
main factors considered by the panel were that Alliant:
- Was the lowest cost bidder
- Is the broker for the CSAC/SDRMA medical pool, which, the
District is a member.
o It was felt that it would be a plus that Alliant has a
direct connection to the CSAC pool and that it would
facilitate better communication on matters related to the
pool.
The committee inquired if the District provided the correct
information to California Corporate Benefit Insurance Services as
their bid was quite a bit higher than the other broker vendors.
Staff indicated that it seems that they may have misunderstood that
medical insurance benefits were not included in the contract.
Staff introduced Mr. Paul LaBounty of Alliant who was in attendance
of the meeting should the committee have any questions in general or
with regard to healthcare, trends, etc. Mr. LaBounty indicated that
Alliant was originally called Robert Driver Co. which specialized in
public agencies. He stated that Alliant is connected to various
JPA’s, including CSAC, ACWA, etc. Alliant provides services in ten
different cities and to the Housing and Airport Commissions. He
indicated that he agrees with staff that Alliant would provide an
opportunity for a little better support in connection with CSAC and
he felt that Willis would agree with this. Alliant’s office is
located in Downtown San Diego.
Staff is recommending a three (3) year contract with an option to
renew the contract for two (2) additional years. The fee would be
$27,000 per year and Alliant has agreed to freeze their fee for the
two (2) additional years. The contract can be terminated at
anytime. It was noted that the last contract with Willis was a two
(2) year contract with an option for three (3) additional years.
Staff indicated that the scope of the contract includes, in
preparation for negotiations, the bidding of medical benefits,
dental benefits, etc., to test the market to assure that the
District is getting the best services at the lowest cost.
Following the discussion, the committee supported staffs’
recommendation and presentation to the full board as a consent item.
STAFF REPORT
TYPE MEETING: Regular Board
MEETING DATE: June 6, 2012
SUBMITTED BY:
Kelli Williamson
Human Resources Manager
PROJECT: Various DIV. NO. ALL
APPROVED BY:
Rom Sarno, Chief, Administrative Services
German Alvarez, Assistant General Manager
Mark Watton, General Manager
SUBJECT: ADOPT RESOLUTION #4197 TO REVISE AND UPDATE DISTRICT BOARD
POLICY #22, DRUG FREE WORKPLACE POLICY AND PROCEDURE, AND THE
FAMILY AND MEDICAL LEAVE ACT, PREGNANCY DISABILITY LEAVE, AND
KIN CARE LEAVE HUMAN RESOURCES POLICY AND PROCEDURE
GENERAL MANAGER’S RECOMMENDATION:
That the Board adopt Resolution #4197 to revise and update the
following District Policies:
- Drug Free Workplace Policy and Procedure (Board Policy #22)
- Family and Medical Leave Act, Pregnancy Disability Leave, and
Kin Care Leave Policy (Human Resources Policy)
COMMITTEE ACTION:
Please see “Attachment A”.
PURPOSE:
To request that the Board adopt Resolution #4197 (Attachment B) and
approve revisions and updates to the following two (2) District
Policies: Drug Free Workplace Policy and Procedure (Board Policy
#22), and the Family and Medical Leave Act, Pregnancy Disability
Leave, and Kin Care Leave (Human Resources Policy).
ANALYSIS:
As a regular business process, the District periodically reviews
policies and procedures. This review includes ensuring that the
AGENDA ITEM 6b
2
District is streamlining business processes, which is a focus of the
District’s Strategic Plan.
After consultation with General Counsel, District staff is
recommending revisions to the attached policies. These policies were
also reviewed with the OWD Employees’ Association. The Association
has agreed to the policies as presented. Updates deemed appropriate
at this time are detailed below and revisions are shown in the
attached strike-through versions of the policies (Attachments B1 and
B2).
Drug Free Workplace Board Policy and Procedure
Changes were made to incorporate appropriate language from the
existing Department of Transportation (DOT) Drug and Alcohol Policy
so that the Drug Free Workplace policy would be a stand-alone policy,
not needing to reference the DOT policy throughout. The definition
of Safety-Sensitive Duties was also expanded to include positions
that have access to sensitive/classified District information related
to safety or security duties.
Family and Medical Leave Act, Pregnancy Disability Leave, and Kin
Care Leave Human Resources Policy and Procedure
Revisions were made to incorporate new changes in the laws such as
Military Caregiver Leave and Military Exigency Leave, Kin Care,
health insurance continuation for employees on Pregnancy Disability
Leave, and any other necessary clarifying language.
Based on the above, it is requested that the Board of Directors adopt
Resolution #4197 in support of the proposed revisions and updates.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
None.
STRATEGIC GOAL:
Optimize the District’s Operating Efficiency.
LEGAL IMPACT:
None.
Attachments: Attachment A – Committee Action Report
Attachment B – Resolution #4197
Attachment B1 – Revisions to Drug Free Workplace
Policy and Procedure (Board Policy
#22)
Attachment B2 – Revisions to Family and Medical Leave
Act, Pregnancy Disability Leave, and
Kin Care Leave Human Resources Policy
ATTACHMENT A
SUBJECT/PROJECT:
ADOPT RESOLUTION #4197 TO REVISE AND UPDATE DISTRICT BOARD
POLICY #22, DRUG FREE WORKPLACE POLICY AND PROCEDURE, AND
THE FAMILY AND MEDICAL LEAVE ACT, PREGNANCY DISABILITY
LEAVE, AND KIN CARE LEAVE HUMAN RESOURCES POLICY AND
PROCEDURE
COMMITTEE ACTION:
The Finance, Administration and Communications Committee reviewed this
item at a meeting held on May 16, 2012 and the following comments were
made:
Staff indicated that District policies and procedures are reviewed
periodically as a best practice and two (2) policies are being
presented for updating: 1) Drug Free Workplace Policy and Procedures
(DFWPP), Board of Directors Policy No. 22; and 2) Family and Medical
Leave Act, Pregnancy Disability Leave, and Kin Care Leave Policy
(FMLAP), a Human Resources Policy.
Many times the DFWPP Policy refers to the Department of
Transportation (DOT) Policy. Staff incorporated language from the
DOT Policy into the DFWPP Policy so the policy could stand on its
own and so there is no need to reference the DOT policy throughout
the DFWPP policy. The “Safety-Sensitive Duties” portion of the
policy was expanded to include positions from the Information
Technology Division as the positions have access to sensitive and
classified District information related to safety and security.
These positions will be included in the random drug testing policy.
Revisions were made to the FMLAP Policy to cover new military
caregiver laws, kin care, pregnancy disability law changes, etc.
Both policies have been reviewed with the Employee Association. The
Employee Association had a question regarding the DFWPP Policy which
was responded to with minor changes to the policy.
It was discussed that the Family Leave Act is becoming a complicated
area of employment law and the recommended updates to the District’s
FMLAP Policy are to assure that the policy fully addresses the new
laws in this area.
The DFWPP policy is a zero tolerance policy. Employees are randomly
selected by a third party vendor who administers the drug test
onsite. There are two drug testing schedules. One that is defined
by the DOT Policy, as per California State law, that requires more
frequent drug testing for those employees who perform safety-
sensitive duties and the schedule set by the District for management
and other safety-sensitive positions.
It was noted that the policies were reviewed by legal counsel and
much of the revisions to the policies were suggested by counsel.
Following the discussion, the committee supported staffs’
recommendation and presentation to the full board as a consent item.
1
RESOLUTION NO. 4197
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE OTAY WATER DISTRICT TO
REVISE AND UPDATE DISTRICT POLICIES
WHEREAS, the Board of Directors of Otay Water District
have established policies, procedures, ordinances, and
resolutions for the efficient operation of the District; and
WHEREAS, it is the policy of the District to establish
procedures to review policies, procedures, ordinances, and
resolutions periodically to ensure they are current and
relevant; and
WHEREAS, District staff has identified Board Policy #22,
Drug Free Workplace Policy and Procedure, and the Family and
Medical Leave Act, Pregnancy Disability Act, and Kin Care
Leave Human Resources Policy, as requiring revisions as per
the attached strike-through copies.
NOW, THEREFORE, BE IT RESOLVED that the Board of
Directors of the Otay Water District amends the Board
Policies indicated above in the form presented to the Board
at this meeting.
PASSED, APPROVED AND ADOPTED by the Board of Directors of
the Otay Water District at a regular meeting held this 6th of
June, 2012.
__________________________
President
ATTEST:
___________________________
Secretary
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
DRUG FREE WORKPLACE POLICY AND PROCEDURE 22 9/19/90 6/6/12
9/5/07
Page 1 of 17
A. Policy
The Otay Water District (“District”) has zero tolerance for the use
of controlled substances or the abuse of alcohol. Employees who
are under the influence of a drug or alcohol on the job compromise
the District’s interests and endanger their own health and safety
as well as the health and safety of others. The District prohibits
the use, possession, manufacture, distribution, or being under the
influence of alcohol or controlled substances by any District
employee while on District property or while on duty, except as
specified herein. Violation of this policy is an act of misconduct
meriting dismissal without prior warning or disciplinary action in
accordance with the District’s Discipline Policy and Procedures
(Note: this is not new language, it was moved from Section I, to
the beginning of the policy).
B. Exceptions
The following exceptions apply to this policy:
1. Events – Authorized Use of Alcohol
The General Manager or his/her designee, at his/her discretion,
may authorize the use of alcohol at a District event, subject to
any conditions he/she elects to impose.
2. Customary Use of Over-the Counter or Prescription Drugs
The exceptions set forth in this section do not extend to the
use of marijuana, or any product made or derived from marijuana,
regardless of whether the employee’s doctor prescribes,
recommends, or authorizes its use. With respect to an employee,
use of an over-the-counter drug, or a prescription-only drug
under a prescription for the employee, in the manner prescribed,
will not be treated as a violation of this policy unless the
drug has potential side effects which impair the employee’s
ability to perform any safety-sensitive duty and/or the core
duties of his/her position and the employee has failed to notify
his/her supervisor or Human Resources of such side effects
before performing duties while under the influence of the drug.
The District may require a note from the employee’s doctor
concerning authorization for a prescription and/or the possible
side effects of the prescribed drugs. The District shall comply
with all applicable laws concerning the privacy of employees’
medical information.
With respect to an applicant, use of an over-the-counter drug,
or a prescription-only drug under a prescription for the
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
DRUG FREE WORKPLACE POLICY AND PROCEDURE 22 9/19/90 6/6/12
9/5/07
Page 2 of 17
applicant, in the manner prescribed, will not disqualify the
applicant for employment if he/she satisfactorily explains such
use upon being informed of a positive test for controlled
substances. The District may require a note from the
applicant’s doctor concerning authorization for a prescription
and/or the possible side effects of the prescribed drugs.
C. Definitions
1. Accident:
a. Any accident, in which an employee is driving aon District
businessvehicle while on duty, and is at fault or suspected of
having significantly contributed to an accident. that, had
the vehicle been a commercial vehicle, would have required
post-accident testing of the driver under the Department of
Transportation (DOT) Drug and Alcohol Testing Policy. This
shall apply to employees covered by the Department of
Transportation (“DOT”) policy only if the accident is not
subject to the DOT policy.
b. Any accident, not involving the driving of a District vehicle,
that is reasonably believed by management or credibly reported
by another person a manager to have been caused by an on-duty
employee and which results in serious physical injury.
2. Controlled Ssubstance:
a. Any drug or substance identified by section 40.85 of title 49
of the Code of Federal Regulations or sections 11054-11058 of
the California Health and Safety Code.
b. Any drug or substance.
3. Dilute Specimen: A specimen with creatinine and specific
gravity values that are lower than expected for human urine or
a specimen that is adulterated in any way.
4. DOT Policy: The District’s Drug and Alcohol Testing Policy,
enacted pursuant to Part 382 of title 49 of the Code of Federal
Regulations.
45. Drug Paraphernalia: This term has the same definition as is
used in section 11364.5(d) of the California Health and Safety
Code and applies only to paraphernalia deemed unlawful under
section 11364.5(d).
56. Manager/Management: A District employee who is designated as a
supervisor, manager, or executive.
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
DRUG FREE WORKPLACE POLICY AND PROCEDURE 22 9/19/90 6/6/12
9/5/07
Page 3 of 17
67. Medical Review Officer: A person who is a licensed physician
and who is responsible for receiving and reviewing laboratory
results for substance tests and evaluating medical explanations
for certain test results.
78. Negative: A person is considered to have tested negative for a
substance if his/her substance test does not produce a positive
result.
89. Positive: A person is considered positive for alcohol if
he/she has a blood alcohol concentration of 0.04 or greater at
the time he/she submits to testing. A person is considered
positive for a controlled substance if he/she has any amount of
a controlled substance at or above a “cutoff concentration”
specified in section 40.87 of title 49 of the Code of Federal
Regulations at the time he/she submits to testing.
910. Reasonable sSuspicion: A reasonable suspicion exists that a
person is under the influence of a substance if a trained
observer reasonably comes to the conclusion that the person is
under the influence of a substance due to having personally
observed, with respect to the person, some or all of the
effects specified in Appendix A of this policy.
Additionally, a reasonable suspicion exists that a person is
under the influence of a substance if an observer has seen the
person use a substance.
No one factor is sufficient to create a reasonable suspicion,
but an observer may make a reasonable assessment based on the
quantity, degree, and/or severity of applicable factors.
101. Refusale to sSubmit to tTesting: Each of the following
constitutes a refusal to submit to testing:
a. FA failingure to immediately report for substance testing
when directed to do so;,
b. Fa failingure to complete the testing process (including
signing any forms necessary to authenticate or identify a
specimen);, or
c. a fFailingure to provide an adequate amount of breath,
saliva, or urine for a test;
d. Failing to cooperate with any aspect of the testing
process, including but not limited to refusing to wash
hands when directed, being confrontational with testing
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
DRUG FREE WORKPLACE POLICY AND PROCEDURE 22 9/19/90 6/6/12
9/5/07
Page 4 of 17
personnel, or failing to comply with instructions in a
“direct observation,” as that term is used in section
40.197 of title 49 of the Code of Federal Regulations;
e. Using or wearing a prosthetic device to interfere with the
collection process;
f. Admitting to adulterating or diluting the specimen; or
g. Anything act or failure to act that is intended to
interfere with the results.
112. Safety-sSensitive dDuties: Any duties identified as “safety-
sensitive duties” by DOT regulations, or dDuties which consist
of any of the following:
Operating any assigned District vehicle or equipment
(includes management and non-management employees);
High-voltage electrical work (600 volts or greater);
Work in “confined spaces,” as that term is defined in
District regulations or OSHA regulations;
Performing maintenance on any vehicle;
Loading and unloading any vehicle; or
Access to sensitive/classified information related to safety
or security duties.
123. Serious pPhysical iInjury: An injury to an employee that
causes the employee to be absent from work on either of the two
working days following an accident or which requires
hospitalization of the employee.
134. Substance: Any substance containing alcohol or any controlled
substance.
145. Under the iInfluence: With respect to alcohol, a person is
under the influence at the time he/she is ordered to submit to
testing if he/she tests positive for alcohol at the time he/she
submits to testing. With respect to controlled substances, a
person is under the influence at the time he/she is ordered to
submit to testing if he/she tests positive for a controlled
substance at the time he/she submits to testing.
D. Conflicts with DOT Policy
As to applicants or employees to whom the DOT Policy applies, to
the extent this policy imposes a requirement that is less stringent
than the DOT Policy the more stringent requirements of the DOT
Policy will control.
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
DRUG FREE WORKPLACE POLICY AND PROCEDURE 22 9/19/90 6/6/12
9/5/07
Page 5 of 17
E. Testing Procedures
When an employee or applicant is to be tested, the District shall
use the same testing procedures that are used for testing under the
Department of TransportationDOT Drug and Alcohol Testing
Policy(DOT) policy, including the procedures for testing a “split
specimen,” as that term is defined in section 40.3 of title 49 of
the Code of Federal Regulations. The service providers shall
comply with section 40.47 of title 49 of the Code of Federal
Regulations except they shall use a by using the Federal Drug
Testing Custody and Control Form for applicants/employees subject
to the DOT Policy and a non-federal custody and control form for
applicants and employeesall other persons.
1. Alcohol Testing
Alcohol testing will be conducted using evidential breath
testing devices (“EBT”) approved by the National Highway
Traffic Safety Administration. A screening test must be
conducted first. If the result is an alcohol concentration
level of less than 0.02, the test is considered a negative
test. If the alcohol concentration level is 0.02 or more, a
second confirmation test must be conducted. Alcohol testing
shall be accomplished by a laboratory certified by the U.S.
Department of Health and Human Services.
2. Controlled Substance Testing
a. The test must be conducted by analyzing the employee's
urine.
b. The urinalysis shall be done at a laboratory certified by
the U.S. Department of Health and Human Services.
c. The urine specimen must be split into two bottles labeled as
"primary" and "split" specimen. Both bottles must be sent
to the laboratory.
d. If the urinalysis of the primary specimen tests positive for
the presence of illegal, controlled substances, the employee
has 72 hours from time of notification to request that the
split specimen be analyzed by a different certified
laboratory.
e. The urine sample shall be tested for the following:
marijuana metabolites, cocaine metabolites, opiates,
amphetamines and phencyclidine (“PCP”);
f. If the test is positive for one or more of the drugs listed
in subsection "e" above, a confirmation test must be
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
DRUG FREE WORKPLACE POLICY AND PROCEDURE 22 9/19/90 6/6/12
9/5/07
Page 6 of 17
performed using gas chromatography/mass spectrometry
analysis.
g. All drug test results will be reviewed and interpreted by
the Medical Review Officer before they are reported to the
District.
h. With all positive drug tests, the Medical Review Officer
will contact the employee to determine if there is a medical
explanation for the positive test result. If documentation
is provided and the Medical Review Officer determines that
there is a legitimate medical use for the prohibited drug,
the test result may be reported to the District as negative.
F. Testing
1. Persons Subject to Substance Screening
All applicants for employment, in conjunction with pre-
employment physical examination;
All employees reasonably suspected of using substances while on
duty or on District property or while working while under the
influence of substances;
All employees reasonably suspected of possessing,
manufacturing, or distributing substances while on duty or on
District property;
Any employee at faultinvolved in or reasonably suspected of
having significantly contributed to have caused an accident
while on duty;.
Any employee who performs safety-sensitive duties whose name is
selected for testing pursuant to the District’s random testing
policy; or
Any District employee who applies for and is selected for a
position that will require the performance of safety-sensitive
duties.
2. Pre-employment, Promotions and Transfer Pphysicals
All applicants for employment shall, as part of their pre-
employment physical examination, submit to a urine analysis or
other legally authorized testing methods as selected by the
employer District for substances.
Any District employee who applies for a position that will require
the performance of safety-sensitive duties shall, as a precondition
to appointment to such position, submit to a urine analysis or
other legally authorized testing methods as selected by the
employer District for substances.
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
DRUG FREE WORKPLACE POLICY AND PROCEDURE 22 9/19/90 6/6/12
9/5/07
Page 7 of 17
3. Random tTesting of mManagers and sSafety-Ssensitive dDuty
eEmployees
Each year the District shall randomly conduct substance tests of
employees who perform safety-sensitive duties. Based on the number
of such employees employed by the District on January 1, the
District shall conduct by the following December 31 a number of
tests for controlled substances equal to 50 percent of the total
number of employees who perform safety-sensitive duties. Within
the same time period, the District shall conduct a number of tests
for alcohol equal to 10 percent of the same number of safety-
sensitive employees.
Each year the District shall randomly conduct substance tests of
managers who are not randomly tested as employees performing
safety-sensitive duties. Based on the number of managers employed
by the District on January 1, the District shall conduct by the
following December 31 a number of tests for controlled substances
equal to 10 percent of the total number of such managers. Within
the same time period, the District shall conduct a number of tests
for alcohol equal to 10 percent of the same number of such
managers. Managers who perform safety-sensitive duties and who are
included in the pool of safety-sensitive duty employees selected
for random testing shall not be included in the pool of non-safety-
sensitive duty managers who are selected for random testing.
The General Manager will contract with a service provider to
perform the random selection of employee names for substance
testing and select the dates upon which the employees will be
tested. The service provider must ensure that every safety-
sensitive employee has an equal chance of being selected each time
a name is randomly drawn and that any employee whose name is
selected is not exempt from having his/her name selected in any
subsequent drawing in the same year.
The service provider shall provide the selected names and dates to
the Safety and SecurityRisk Administrator and/or Human Resources
Manager, who shall not disclose this information to any other
person except to the employee selected for testing and the
employee’s supervisor at the time that the employee is required to
submit to testing. If the employee is absent from duty on a date
that he/she has been randomly selected for testing, an alternate
name may be selected or he/she shall may be required to submit to a
test immediately upon returning to work, without prior notice.
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
DRUG FREE WORKPLACE POLICY AND PROCEDURE 22 9/19/90 6/6/12
9/5/07
Page 8 of 17
Upon being informed that he/she is required to submit to a random
test, the employee must report to the testing location, as quickly
as possible but no greater than one hour from being informed, and
complete the test as directed by personnel at the testing location.
Upon completing testing, the employee shall report back to duty if
his/her duty day has not yet concluded.
Random testing is separate from the other forms of testing
described in this policy. An employee who submits to a reasonable
suspicion or post-accident test does not satisfy the requirement
that he/she submit to a random test when ordered.
4. Post-accident tTesting
If an employee is involved in an accident that under this policy
requires that the employee submit to substance testing, the
employee’s supervisor shall immediately contact Human Resources and
the Safety and Security Administrator to report the accident and
the necessity of testing. After consultation with Human Resources,
if it is determined that the employee should be tested, then
Thereafter, the supervisor shall direct the employee to report to
the testing location and complete the test as directed by personnel
at the testing location. The supervisor shall arrange to transport
the employee to the testing location. Upon completing testing, the
employee shall report back to duty if his/her duty day has not yet
concluded, unless a reasonable suspicion exists, based on the
observation of the employee’s supervisor and in consultation with
Human Resources, that the employee was under the influence of a
substance at the time or shortly after the accident. If such a
reasonable suspicion exists, the employee shall be released from
duty for the remainder of the day. The supervisor, in consultation
with Human Resources, thereafter shall determine on a day-to-day
basis whether to permit the employee to return to duty, until the
results of the test have returned. If an employee has been ordered
to submit to substance testing for post-accident testing, and
reasonable suspicion exists, the District may place the employee on
leave without pay pending the test results. If the employee’s test
results are negative, the District shall restore any salary lost by
the employee for the days he/she was on leave, as though the
employee had reported for duty.the supervisor’s discretion under
the return to duty provisions of Section F(5) shall apply.
If the employee requires immediate medical assistance due to the
accident, such that he/she is unable to report to the testing
location, the supervisor shall coordinate with the hospital to
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
DRUG FREE WORKPLACE POLICY AND PROCEDURE 22 9/19/90 6/6/12
9/5/07
Page 9 of 17
conduct the test or require the employee to report to the testing
location as soon as is practicable.
The determination as to whether an employee is involved in an
accident shall be made by the employee’s supervisor in consultation
with the Safety and SecurityRisk Administrator and Human Resources,
based on the information available to him/her. If it the
supervisor cannot be immediately determined whether the employee
was involved in an accident, the supervisor shall not order the
employee to testing until a determination can be madethe supervisor
makes such determination.
The following criteria apply when conducting drug and alcohol tests
due to an accident:
a. A breath alcohol test must be administered as soon as possible.
Every effort should be made to ensure that a breath alcohol
test is performed within eight hours following the accident.
If testing has not occurred within eight hours, attempts to
test should be discontinued. However, if testing did not occur
within eight hours, and reasonable suspicion existed at the
time or shortly after the accident the employee may resume
duties with his/her next shift that begins after the eight
hours have passed. Prior to the employee’s return, management
shall observe the employee’s condition before the employee is
allowed to resume duties to ensure that there is no longer
reasonable suspicion.
b. A drug screening test should be initiated prior to the 32nd
hour following an accident.
c. The employee must remain readily available for testing or he or
she will be deemed to have refused the test (see Refusal to
Submit to Testing). This rule does not require the delay of
necessary medical attention for injured persons following the
accident nor prohibit the employee from leaving the scene to
obtain assistance or necessary emergency medical care.
d. An employee subject to post-accident testing may not use
alcohol within eight hours following the accident or before an
alcohol test, whichever comes first.
e. Testing will not be conducted on any deceased employee.
f. The results of a breath or blood test for the use of alcohol or
a urine test for controlled substances, conducted by Federal,
State, or local officials having independent authority for the
test, shall be considered to meet the requirements of this
policy provided such results are obtained by the employer, and
conform to the applicable Federal, State or local requirements.
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
DRUG FREE WORKPLACE POLICY AND PROCEDURE 22 9/19/90 6/6/12
9/5/07
Page 10 of 17
g. The potentially affected employee will not be allowed to
proceed alone to or from the collection site. Time spent in
complying with post-accident testing is compensable.
h. Documentation of the activity being performed by the employee
that supports the determination to conduct post-accident
testing should be prepared and signed by the supervisor
requesting the test within 24 hours of the accident or before
the results of the drug test are released, if possible.
5. Reasonable sSuspicion tTesting
If an employee’s supervisor, or any manager, the Safety and
Security Administrator, or other personnel has a reasonable
suspicion that the employee is under the influence of a substance
while on District property or on duty, he/she shall advise consult
with Human Resources of this observation to determine if testing is
appropriate. After consultation with Human Resources, if it is
determined that the employee should be tested, a supervisor shall
direct the employee to immediately report for testing and complete
the test as directed by personnel at the testing location. The
supervisor shall arrange to transport the employee to the testing
location. If the person who advises Human Resources of the
observation is not the employee’s supervisor, Human Resources must
immediately notify the supervisor that the employee is reporting to
Human Resources and why, and the supervisor shall arrange to
transport the employee to the testing location. The supervisor(s)
witnessing the impairment must document the specific observations
upon which the reasonable suspicion is based.
Upon completing testing, the employee shall be released from duty
for the remainder of the day. The supervisor, in consultation with
Human Resources, thereafter, shall determine on a day-to-day basis
whether to permit the employee to return to duty, until the results
of the test have returned. If an employee has been ordered to
submit to substance testing for reasonable suspicion, the District
may place the employee on leave without pay pending the test
results. If the employee’s test results are negative, the District
shall restore any salary lost by the employee for the days he/she
was on leave, as though the employee had reported for duty.
The following criteria apply when conducting drug and alcohol tests
due to reasonable suspicion:
a. Alcohol
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
DRUG FREE WORKPLACE POLICY AND PROCEDURE 22 9/19/90 6/6/12
9/5/07
Page 11 of 17
A breath alcohol test must be administered as soon as possible.
Every effort should be made to ensure that a breath alcohol
test is performed within eight hours. If testing has not
occurred within eight hours, attempts to test should be
discontinued and the employee may resume duties with his/her
next shift that begins after the eight hours have passed.
However, prior to the employee’s return, management shall
observe the employee’s condition before the employee is allowed
to resume duties to ensure that there is no longer reasonable
suspicion.
b. Controlled Substances
A urinalysis test for controlled substances must be
administered as soon as possible. Every effort should be made
to ensure the urinalysis is performed within 32 hours of the
observation.
c. The employee may not proceed alone to or from the collection
site. The supervisor or other appropriate person making the
observation shall arrange to transport the employee to the
testing site.
d. Documentation to support the determination to conduct
reasonable suspicion testing should be prepared and signed by
the person who made the determination within 24 hours of the
determination or before the results of the test are released,
whichever is earlier, if possible.
6. Acknowledgment and Consent
Any employee subject to testing under this policy will be asked to
sign a form acknowledging the procedures governing testing, and
consenting to (1) the collection of a urine sample for the purpose
of determining the presence of alcohol or controlled substances,
and (2) the release to the District of medical information
regarding the test results. Refusal to sign the agreement and
consent form, or to submit to the drug test, will result in the
revocation of an applicant’s job offer, or will subject an employee
to discipline up to and including termination.
7. Refusal to sSubmit to tTesting
If an applicant refuses to submit to testing for any substance, the
applicant is disqualified for employment. If a District employee
who has applied for a position that requires the performance of
safety-sensitive duties refuses to submit to testing for any
substance, the employee is disqualified for such position.
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
DRUG FREE WORKPLACE POLICY AND PROCEDURE 22 9/19/90 6/6/12
9/5/07
Page 12 of 17
If an employee refuses to submit to testing for any substance, the
District may treat such refusal as an act of insubordination. The
District shall also impose the same disciplinary action of
dismissal for a refusal to test that it would impose for a positive
test result, so as not to encourage employees to refuse to test in
the hope of avoiding more severe disciplinary action. The District
may immediately place an employee on leave without pay if the
employee refuses to submit for testing.
87. Refusal to aAuthorize dDisclosure of rResults of tTesting
If an applicant refuses to authorize the disclosure of the testing
results to the District, the applicant is disqualified for
employment. If a District employee who has applied for a position
that requires the performance of safety-sensitive duties refuses to
authorize the disclosure of the test results to the District, the
employee is disqualified for such position.
If an employee refuses to authorize the disclosure of results of
testing to the District, the District will impose the same
disciplinary action of dismissal for a refusal to authorize the
disclosure of results of testing, that it would impose for a
positive test result, so as not to encourage employees to refuse to
authorize the disclosure of test results in the hope of avoiding
more severe disciplinary action. treat it in the same manner as a
refusal to submit to testing.
98. Positive tTest
If an applicant tests positive for a controlled substance, he/she
shall be disqualified for employment unless he/she meets the
requirements for the over-the-counter/prescription drug exception
set forth in Section B(2) of this policy. If a District employee
who has applied for a position that requires the performance of
safety-sensitive duties tests positive for a substance, the
employee is disqualified for such position.
If an employee tests positive for a substance, the employee shall
not be returned to duty and shall not receive pay during his/her
absence until the employee requests that the split urine specimen
be tested and the test of that specimen is not positive for a
substance.
This unpaid absence shall not be considered a disciplinary or
punitive action against the employee and any record of such absence
shall be maintained separately from the employee’s personnel file.
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
DRUG FREE WORKPLACE POLICY AND PROCEDURE 22 9/19/90 6/6/12
9/5/07
Page 13 of 17
The absence is for the administrative and safety interests of the
District. This unpaid absence has no effect on the District’s
decision or ability to discipline an employee for violating this
policy.
If the Medical Review Officer determines that an employee’s
specimen is a dilute specimen and the specimen is positive for a
substance, the employee shall be considered to have tested positive
for that substance. If a dilute specimen produces a negative
result then the employee shall be required to submit to a second
substance test, in the manner prescribed in section 40.197 of title
49 of the Code of Federal Regulations. All such second tests shall
be with “direct observation,” as that term is used in section
40.197.
109. Request for rRetest
If an employee tests positive for any substance, the employee may,
within 72 hours of being notified of the positive test result,
request of the Medical Review Officer that the split specimen be
tested. If the employee does not timely submit a request, the
employee shall be considered to have waived his/her right to have
the split specimen tested. The employee shall pay for the cost of
testing the split specimen. If the employee is unable to pay this
cost at the time of the request, the District must ensure that the
split specimen is tested even if it means that the District may
have to initially bear the cost. The District may recover the cost
from the employee at a later time.
If a split specimen does not produce a positive result for a
substance, the District shall restore any salary lost by the
employee as a result of an absence imposed because of the positive
result on the first specimen. The employee shall be considered to
have not tested positive for a substance. The District shall also
reimburse the employee for the cost of the retest if the employee
paid for the retest.
The District may not request that the split specimen be tested.
G. Employee Assistance Programs
The District may refer any employee, including an employee who is
dismissed because of a positive test for a substance, to its
employee assistance program. If in any instance the District is
required to lawfully accommodate an employee’s disability related
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
DRUG FREE WORKPLACE POLICY AND PROCEDURE 22 9/19/90 6/6/12
9/5/07
Page 14 of 17
to substance abuse, the District shall refer the employee to a
substance abuse professional.
H. Suspicion of Possession/Distribution/Manufacture of Controlled
Substances
If an employee’s a supervisor has a reasonable suspicion that the
an employee unlawfully possesses or is distributing or
manufacturing a controlled substance or drug paraphernalia on or in
District property, or while on duty, the supervisor must report
this suspicion to Human Resources.
1. For purposes of Section H only, “reasonable suspicion” means
the following:
a. As to possession, the supervisor or a reporting credible
source must have seen a substance or item on the person of
the employee, in the employee’s work area, or in or on
District property assigned to the use of the employee that
a reasonable person would believe is a controlled substance
or drug paraphernalia, or have seen in any of the same
areas a container that a reasonable person would believe
contains a controlled substance or drug paraphernalia.
b. As to distribution, the supervisor must have seen the
employee convey to another person a substance or item that
a reasonable person would believe is a controlled substance
or drug paraphernalia, or have seen the employee convey a
container to another person that a reasonable person would
believe contains a controlled substance or drug
paraphernalia, or have received a report of observation of
the same from a credible source.
c. As to manufacture, the supervisor must have observed
conditions that a reasonable person would equate to the
manufacture of a controlled substance or drug
paraphernalia, which may include the observation of smell,
appearance, or sound. The supervisor must also have
observed conditions that would attribute suspected
manufacture to the employee, such as observing these
conditions in the employee’s work area or in or on District
property assigned to the use of the employee. If the
conditions are observed on the person of the employee, the
supervisor must consider whether the employee reported to
duty in such condition instead of changing to such
condition while on duty, or have received a report of
observation of the same from a credible source.
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
DRUG FREE WORKPLACE POLICY AND PROCEDURE 22 9/19/90 6/6/12
9/5/07
Page 15 of 17
2. After a report of supervisor has reported a reasonable suspicion
has been made to Human Resources, the supervisor, the Human
Resources Manager, the General Manager, Assistant General Manager
and the employee’s Department Chief must confer with management
representatives to, consider whether the supervisor’sreported
observation constituted reasonable suspicion, and decide what steps
to take in response to the supervisor’s reported observation. The
unavailability of any one of these individuals should not be
permitted to interfere with the making of this decision.
a. If the decision is to take no further action, the matter will
be dismissed.
b. If the decision is to discuss the observation with the
employee, Human Resources and the supervisor will meet with the
employee to discuss the observation. If as a result of the
discussion, Human Resources and/or the supervisor believe that
a search is necessary, they will confer with management
representatives the General Manager, Assistant General Manager,
and Department Chief to determine whether to conduct a search.
c. If the decision is to conduct a search, the search must be
limited to a search of District property, such as the
employee’s work area (including desk drawers and file
cabinets), District vehicle or equipment, and District
facilities. The employee’s supervisor and a representative of
Human Resources must be present for the search. The search may
be performed by the Human Resources representative or another
person designated by the Human Resources representative, which
may include the supervisor. The employee does not need to be
present during the search. Human Resources should advise the
employee that he/she has the right to have a representative or
witness present during the search. If any material is
retrieved that appears to bear out the supervisor’s reasonable
suspicion, the Human Resources representative must take
possession of the material.
d. If the decision is to conduct a search and the distribution of
controlled substances or drug paraphernalia is reasonably
suspected, the search may include not only the work
area/equipment of the employee suspected of distributing
controlled substances or drug paraphernalia, but the work
area/equipment of any employee whom was observed receiving the
item from the employee suspected of distributing controlled
substances or drug paraphernalia. The receiving employee is
entitled to the same rights as the distributing employee.
e. Any search of the person of the employee or personally-held
possessions of the employee, such as a briefcase, purse,
pocketbook, or backpack or personal vehicle, must be conducted
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
DRUG FREE WORKPLACE POLICY AND PROCEDURE 22 9/19/90 6/6/12
9/5/07
Page 16 of 17
by a law enforcement officer. If the decision to conduct a
search extends to these areas, Human Resources should contact
law enforcement to request such a search.
3. If the Human Resources representative takes possession of any
material as a result of the search, and the employee does not
confirm that it is a controlled substance or drug paraphernalia,
the District shall contact the local law enforcement agency and
will forward the substance to have the item tested/analyzed to
determine if it is a controlled substance or drug paraphernalia.
If a law enforcement officer takes possession of an item as a
result of a search, and the employee does not confirm that it is a
controlled substance or drug paraphernalia, the District shall
follow up with the law enforcement agency to verify the item is a
controlled substance or drug paraphernalia. The employee shall not
return to duty and shall not receive pay during his/her absence
until the law enforcement agency has verified that the
tested/analyzed item is not positive for a controlled substance or
drug paraphernalia. If the tested/analyzed item does not produce a
positive result for a controlled substance or drug paraphernalia,
the District shall restore any salary lost by the employee as a
result of the absence.
I. Disciplinary Action
Disciplinary action for violations of this policy will be taken in
accordance with the District’s Discipline Policy and Procedures.
The District considers using, possessing, manufacturing,
distributing, being under the influence of a controlled substance
while on duty or while on District property, unless otherwise
excused under this policy, or refusing to submit to testing for any
substance, to be an act of misconduct meriting dismissal without
prior warning or disciplinary action. (NOTE: this language was
moved to Section A)
J. Accommodation of Individuals with Disabilities
Nothing in this policy shall be construed so as to relieve the
District of its lawful obligation to accommodate individuals with
disabilities.
K. Confidentiality
All alcohol and drug-testing records will be treated as
confidential.
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
DRUG FREE WORKPLACE POLICY AND PROCEDURE 22 9/19/90 6/6/12
9/5/07
Page 17 of 17
APPENDIX A
INDICATION OF DRUG USE
REMEMBER THAT THESE SYMPTOMS ARE ONLY INDICATIONS. THEY MAY BE A SIGN
OF SOMETHING OTHER THAN DRUG OR ALCOHOL USE.
PHYSICAL
1. Increased pulse rate 10. Nasal sores
2. Weak and rapid pulse 11. Slowed respirations
3. Increased blood pressure 12. Shallow respiration
4. Increased body temperature 13. Cold and clammy skin
5. Constricted pupils 14. Chills and sweats
6. Dilated pupils 15. Cramps
7. Bloodshot eyes 16. Nausea
8. Water eyes 17. Convulsions
9. Runny nose
MENTAL AND EMOTIONAL
1. Increased alertness 10. Disorientation
2. Excitation 11. Visual illusions
3. Anxiety 12. Hallucinations
4. Irritability 13. Paranoia
5 Euphoria 14. Delirium
6. Increased emotionality 15. Irrational fears
7. Impaired attention 16. Panic
8. Impaired memory 17. Depressed mood
9. Altered perceptions
BEHAVIORAL
1. Slurred speech 8. Hyperactivity
2. Staggered gait 9. Agitation
3. Fatigue 10. Argumentative
4. Apathy 11. Hostility
5. Drowsiness 12. Tremors
6. Loss of appetite 13. Insomnia
7. Increased appetite
Effective Date:
June 6, 2012
July 1, 2003
Page 1
Section Title:
FAMILY MEDICAL LEAVE, AND
PREGNANCY DISABILITY LEAVE,
AND KIN CARE LEAVE POLICIES
Of 7
POLICY
Otay Water District (District) grants Ffamily care, and Mmedical, and military family
Lleaves of Aabsence, including “kin care” and pregnancy disability leaves, to eligible
employees consistent with the State and Federal laws. It is the employee’s
responsibility to advise the District of the circumstances of any leave requests that may
qualify for such leave. It is the District’s responsibility to designate the leave as
appropriate.
FAMILY MEDICAL LEAVE ACT AND CALIFORNIA FAMILY RIGHTS ACT
A. Definition
Family Medical Leave is unpaid time off which may be granted to an eligible employee
for certain qualifying events. Family Medical Leave shall be granted and used in
accordance with the federal Family and Medical Leave Act of 1993, as amended
(FMLA), and/or as well as the California Family Rights Act of 1991 (CFRA).
B. Eligibility
An employee is eligible to take Family Medical Leave if he/she:
An employee who has 12 months (not necessarily consecutive months) of service with the
District and worked at least 1,250 hours during the twelve (12) month period immediately
before the date when the leave would begin and who meet all the eligibity requirements of the
FMLA or the CFRA shall be eligible to take up to twelve (12) weeks in a twelve-month period
for the following reasons:
1) Has worked for the District for a total of at least 12 months prior to the date on which
the leave is to commence;
2) Has actually worked at least 1,250 hours during the 12 months immediately
preceding the date when the leave would begin; and
3) Is taking leave for one of the following reasons:
Otay Water District
Human Resources
Policies and
Procedures
2
1)a) For an The employee’s own serious health condition that makes the employee
unable to perform the functions of their his/her job;.
b) Bonding with a newborn, adopted child or child placed for foster care;
c) Caring for a family member (spouse, child, parent, or registered domestic
partner) with a serious health condition. A child must be either under 18 years
of age or an adult dependent child incapable of self-care becuase of a mental
or physical disability;
d) For “military caregiver” leave, to care for an ill or injured family servicemember
(a spouse, child, parent, or next of kin (nearest blood relative) who has incurred
an injury or illness while on active military duty);
e) For “military exigency” leave when there is a qualifying military exigency as
defined by the U.S. Department of Labor arising out of the fact that an
employee’s spouse, child, or parent is on active duty (or has been notified of an
impending call or order to active duty) in support of a contingency operation as
defined by law.
A serious health condition is an illness, injury, impairment, or physical or mental
condition that involves either an overnight stay in a medical care facility, or continuing
treatment by a health care provider for a condition that either prevents the employee
from performing the functions of the employee’s job, or prevents the qualified family
member from participating in school or other daily activities.
In the case of a pregnancy or other legally protected disability or medical condition or
work-related injury, an employee may not need to satisfy all of the above requirements.
In such circumstancies, the employee should contact Human Resources for clarification
about his or her rights for other types of leave.
2)To care for a new born child;
3)The placement of an adopted child;
4)To care for a seriously ill child;
5)To care for a parent or spouse who has a serious health condition, or
6)The placement of a child for foster care.
C. Permissible Amount of Leave Calculating the 12-Month Period
Provided all the conditions of this policy are met, an employee may take up to 12 weeks
of Family Medical Leave within a 12-month period; however, an employee who takes
leave for military caregiver purposes may take up to a total 26 weeks Family Medical
Leave in a single 12-month period, only 12 weeks of which may be for purposes other
than to serve as a military caregiver.
In determining whether an employee has exhausted his/her Family Medical Leave
entitlement, the District will measure the twelve (12) month period as shall use a “rolling”
12-month period measured backward from the date an the employee’s uses the leave
commences. When calculating 26 weeks of military caregiver leave, however, the
District shall measure the 12-month period by looking to the 12-month period following
the date upon which leave is first taken for such purpose. The single 12-month period
for military caregiver leave is not a rolling period; it is a one-time event, per illness/injury
per family servicemember.
D. Leave Conditions
3
1) Request/Approval Procedures Medical Certification
a) An employee shall notify the District of his/her request for Family Medical Leave
as soon as he/she is aware of the need for such leave. For foreseeable events,
if possible, the employee must provide thirty (30) calendar days advance written
notice accompanied by a certification issued by the health care provider of the
individual requiring the care. For events that are unforeseeable thirty (30) days
in advance, but are not emergencies, the employee must notify the District in
writing, as soon as he/she learns of the need for the leave, ordinarily withinno
later than two to three one or two working days after when the need for leave
becomes known to the employee learn of the need for the leave.
b) If the reason for the requested leave is based on the serious health condition of
the employee, or for military caregiver purposes, the employee shall arrange for
the health care provider to complete a medical certification on a District-provided
form. The completed leave request form and the medical certification shall be
submitted to Human Resources for action.
i. With regard to leave due to the employee’s own serious health condition:
a. The District may require, at the District’s expense, that the employee
obtain a second medical opinion from a health care provider designated
by the District and who is not regularly used by the District; and
b. If the Where second opinion differs from the first, the District may require
that the employee obtain a third and binding medical opinion, again at the
District’s expense, from a health care provider designated or approved
jointly by the District and the employee.
c. The District may require recertification of the employee’s serious health
condition ifonly where additional leave is requested.
An employee’s request for leave due to a serious health condition affecting
the employee, or the employee’s child, parent or spouse, must be supported
by a medical certification issued by the health care provider of the individual
requiring care.
a)For leave to care for the employee’s own serious health condition, the
medical certification need not, but may, at the employee’s option, identify
the serious health condition involved. It shall contain:
i)The date on which the serious health condition commenced;
ii)The probable duration of the condition; and
iii)A statement that the leave is due to the serious health condition of the
employee.
ii. For leave to care for the employee’s child, parent, or spouse, the medical
certification need not identify the serious health condition involved, but must
provide certification from the healthcare provider of the individual requiring
care and must include answers to all the information requested in the form in
order to be considered for eligibility. The District may require recertification of
the child’s, parent’s, or spouse’s serious health condition if additional leave is
requested.
j)The date on which the serious health condition commenced;
ii)The probable duration of the condition;
iii)An estimate of the amount of time which the health care provider believes
the employee needs to care for the child, parent or spouse; and
4
iv)A statement that the serious health condition warrants the participation of
the employee to provide care during a period of treatment or supervision
of the child, parent or spouse.
iii. For military caregiver leave, the medical certification concerning the family
servicemember may be provided by a U.S. Department of Defense (DOD)
health care provider, a U.S. Department of Veterans Affairs health care
provider, a DOD TRICARE network authorized private health care provider, or
a DOD non-network TRICARE authorized private health care provider. The
certification, which must be made on U.S. Department of Labor Form No.
WH–385,, must include answers to all the information requested in the form in
order to be considered for eligibility. The District may also require the
employee to provide any additional information that it would require of an
employee pursuant to section D(1)(b)(ii) of this Policy.
iv. For military exigency leave, the employee shall submit answers to all the
information requested in U.S. Department of Labor Form No. WH–384,
including a copy of his/her active duty orders or other documentation issued
by the military which indicates that the covered military member is on active
duty or call to active duty status in support of a contingency operation, and
the dates of the covered military member’s active duty service. The
employee need only submit this the first time he/she requests leave for a
qualifying exigency, unless the later request arises from a different active duty
or call to active duty of the same or different qualifying military member.
c)c) The employee shall submit the completed leave request form and, when
applicable, the completed medical certification form to Human Resources. The
employee must submit the Mmedical certification form must be provided within
15 calendar days of the District’s request and generally prior to the
commencement of a foreseeable leave of absence. If certification is not received
within 15 calendar days, the District leave may deny the leave requestbe denied.
d)d) Human Resources shall either approve or deny the leave request unless
the request does not comply with the provisions set forth in this Policy, the FMLA,
the CFRA, or other applicable law. If the request is denied, Human Resources
shall explain the reason(s) for such denial to the employee., it shall be returned
to the employee with an explanation. The request may be denied only to the
extent that it does not comply with the provisions set forth in this Family Care and
Medical Leave Policy and State and Federal Laws.
Medical certification is not required where the leave is requested for the birth,
adoption or placement of a child in foster care with the employee.
2) Intermittent Leave or Reduced Work Schedule
Human Resources may grant intermittent leave or reduce an employee’s work
schedule based on a need for periodic or sporadic time off work for Family Medical
Leave purposes, such as medical appointments, treatments or procedures, or the
birth or placement of a child.
1)Intermittent or reduced work schedule refers to the need for periodic time off work, for
purposes such as medical appointments, treatments or procedures, or the birth
or placement of a child.
2)a) With approval, and minimum impact to the District, Aan employee may
take leave an approved Family Medical Leave intermittently or, under certain
5
circumstances, use the leave to reduce the workweek or workday.
3)b) The Eemployee must submit written proof that intermittent leave or a
reduced work schedule is a medical necessity.
4)c) The aggregate amount of intermittent leave or reduction in work schedule
Leave may not exceed the amount of leave the employee could permissibly use
if he/she was not using intermittent leave or a reduced work schedulea total of
twelve (12) weeks over a twelve (12) month period.
5)d) If intermittent or reduced work schedule leave is required for medical
treatment, the District may temporarily transfer the employee to another job with
equivalent pay and benefits that better accommodates the schedule for medical
treatments where such transfer can be reasonably accommodated.
5)e) Where the Family Medical Leave is to be taken in connection with the
birth, adoption, or foster placement of a child, the minimum duration for each
period of leave is two weeks, except the employee may request leave of less
than two weeks duration on any two occasions.
5)f) Military exigency leave also may be taken intermittently or on a reduced
schedule.
3) Concurrent Running with Other Leaves
To the extent permitted by law, FMLA leave, CFRA leave, and PDL shall run
concurrently with each other and with every other form of leave provided by the
District.
4) Sick Leave and Vacation Accrual
An employee may is not accrue sick leave or vacation entitled to benefit accrual
during periods of unpaid leave, but will not lose vacation or sick leave that he/she
anything accrued prior to the leave unless and until he/she uses such accruals. The
employee shall accrue vacation and sick leave hours in accordance with for actual
hours paid in the pay period. The substitution of paid leave does not extend the total
duration of the leave to which an employee is entitled.
5) Military Caregiver Leave
Military caregiver leave must be used to care for the employee’s spouse, child,
parent (excluding in-laws), or next of kin, who is a covered military servicemember
and incurred a serious injury or illness in the line of military duty or who aggravated
an existing or pre-existing condition in the line of active duty. A covered
servicemember is a current member of the Armed Forces, including a member of the
National Guard or Reserves. A serious injury or illness is one that may render the
servicemember medically unfit to perform his or her duties for which the
servicemember is undergoing medical treatment, recuperation, or therapy; or is in
outpatient status; or is on the temporary disability retired list. Covered
servicemembers include veterans who began treatment, recuperation, or therapy for
a serious injury or illness within five years after leaving the service, as long as the
veteran was a member of the Armed Forces, National Guard or Reserves. The
serious injury or illness may have manifested before or after the individual became a
veteran.
6) Military Qualifying Exigency Leave
6
A qualifying exigency must relate to the covered active duty (or notification of an
impending call or order to active duty) of the employee’s spouse, child, or parent
(excluding in-laws) in the Armed Forces, including a member of the National Guard
or Reserves. “Active duty” and “call to active duty” are as defined in Section
825.126(b)(2) of Title 29 of the Code of Federal Regulations. Qualifying exigencies
may include short-notice deployment, attending certain military events, arranging for
alternative childcare and child activities, addressing certain financial and legal
arrangements, attending certain counseling sessions, and attending post-
deployment reintegration briefings, and any other qualifying exigency described in
section 825.126 of Title 29 of the code of Federal Regulations.
7) Spouses Employed by District
If two District employees are married and each spouse is eligible for FMLA/CFRA
leave, they are required to share the combined total of 12 weeks of FMLA/CFRA
leave between them if the purpose for leave is for the birth and care of a child; for
the placement of a child for adoption or foster care and to care for a newly placed
child; and to care for an employee’s parent who has a serious health condition.
Each employee may use the balance of his/her FMLA/CFRA leave, if any, for any
other purpose for which leave is authorized under the FMLA/CFRA (such as to take
time off for his/her own serious health condition). However, a husband and wife can
each take up to 12 weeks of FMLA/CFRA leave, if eligible, to care for a child with a
serious health condition.
8) Exempt Employees
The District shall deduct salary for any hours or days on which an exempt employee
uses unpaid FMLA, CFRA, or PDL leave; however, the employee may use accrued
sick leave or vacation in order to receive pay for such time in accordance with
section D(4) of this policy. If the employee chooses not to use accruals during this
time period, the District shall pay the employee only for actual hours or days worked.
E. Benefits
1) While an employee is on Family Medical Leave, Tthe District shall continue to pay
the employee’s medical, dental, life, accidental death and dismemberment and long
term disability insurance coverage, for both the employee and employee’s eligible
dependents under any group health plan, to the same extent and onunder the same
terms and conditions as coverage would have been provided hadif the employee
had been continuously employed working during the entire leave period.
2) If the employee chooses to continue optional life insurance and/or the flexible
benefits program, his/her premium contributions will be required either through
payroll deduction or by direct payment to the District. The District shall advise the
employee will be advised in writing, at the beginning of the leave period, of as to the
amount and options of either payroll deduction or direct payment. Employee
contribution amounts are subject to any change in rates that occur while the
employee is on leave.
3) The District shall extend the employee’s in-range salary adjustment merit review
date will be extended by the the number of days of leave taken by the employee
after his/her following the first sixty (60) calendar days of leave taken by the
employee.
7
4) The employee may be liable required to repay to the District for payment of health
insurance premiums, dental, life, accidental death and dismemberment and long
term disability insurance paid by the District during the employee’s Family Leave,
FMLA/CFRA leave if the employee does not return to work when his/her leave has
expired or returns from leave but fails to work for at least 30 calendar days after
returning from taking Family LeaveFMLA/CFRA. However, if the reason for the
failure to return to work is either beyond the employee’s control or the result of the
employee, or because of the continuation, recurrence or onset of a serious health
condition, the employee will not be liable for repayment.
F. Reinstatement Fitness-for-Duty Certification
If the employee returns to work before or immediately upon exhaustion of his/her Family
Leave, the District shall within twelve (12) weeks from the beginning of the leave,
he/she will be reinstated him/her to his/her former position or an equivalent position with
equivalent pay, benefits, status and authority. However, iIf the employee returns to duty
at a later time, the employee may not be entitled to return to the employee’s exhausts
their FMLA/CFRA leave and continues on some other form of District unpaid leave,
he/she may not be entitled to return to his/her former position. The District in its
discretion may assign the employee to any position and/or alter his/her pay, benefits,
status and/or authority consistent with District policy and regulations; however, the
District shall make such assignment based on the needs of the District and not because
the employee used his/her Family Leave.
If the employee took Family Leave because of his/her own serious health condition, the
District employee will be may required the employee to provide a fitness-for-duty
certification before prior to returning to work, stating certifying that the employee is able
to resume his/her original job duties. The District may delay restoring the employee to
employment without certification.
The District will comply with all applicable laws pertaining to reinstatement of
employees, including where required, the reasonable accommodation of employees
who have been on an approved leave. However, an employee has no greater right to
reinstatement or continued employment than if he or she had been continuously
working a full or part-time schedule rather than on leave.
PREGNANCY DISABILITY LEAVE (PDL)
A. Definition
An female employee may request Pregnancy Disability Leave (PDL) under the
California Pregnancy Disability Leave Act (including a temporary transfer to available,
less strenuous or hazardous positions or duties for which the employee is qualified)
based on her health care provider’s advice and if the transfer can be reasonably
accommodated. An employee is entitled to up to four months of unpaid PDL per
pregnancy. “Four months” is the number of days the employee would normally work in
four months. For a full time employee working 80 hours in the pay period, four months
means 88 working days. PDL may be taken intermittently, or on a reduced-hours
8
schedule, as medically necessary.
This is separate and distinct from the California Family Rights Act (CFRA). An
employee is entitled to four months of unpaid PDL in addition to her twelve (12) weeks
of CFRA. Family Medical Leave (FMLA) runs concurrently with PDL.
B. Eligibility
1) A woman is entitled to PDL from her first day on the job; Tthere is no minimum prior
length of service requirement before an employee disabled by pregnancy is entitled
to a pregnancy disability leave. A woman is entitled to PDL from her first day on the
job.
2) A woman is “disabled by pregnancy” if, in the opinion of her health care provider,
she is unable to work at all, or is unable to perform one or more essential functions
of her job, or to perform these without undue risk to herself or other persons,
throughto the successful completion of her pregnancy, or to other persons. This
includes severe morning sickness and time needed for prenatal care.
3) PDL Pregnancy Disability Leave is for one or more any period(s) of actual disability
caused by pregnancy, childbirth, or related medical condition. This includes severe
morning sickness and for prenatal care.
4) PDLPregnancy Disability Leave shall cannot be used for childcare, child rearing, or
preparation for child bearing.
5)Where medically advisable, pregnancy disability leave may be taken for a reasonable
period of time, up to four (4) months per pregnancy.
C. Medical Certification
1) An employee’s request for PDLleave must be supported by a medical certification
issued by the her health care provider of the employee. The certification should
include:
a) The date on which the employee became disabled due to pregnancy;
b) The probable duration of the period or periods of disability; and
c) An explanatory statement that, due to the disability, the employee is unable to
work at all or is unable to perform any one or more of the essential functions of
her position without undue risk to herself, the successful completion of her
pregnancy, or to other persons.
2) If the employee’s health care provider is medically advising a transfer to a position
for which the employee is qualified as a form of PDL, and if the transfer can be
reasonably accommodated, the medical certification should include::
a) The date on which the need to transfer became medically advisable;
b) The probable duration of the period or periods of the need to transfer; and
2)c) An explanatory statement that, due to the woman's pregnancy, the
transfer is medically advisable.Medical certification must be provided within 15
calendar days of the District’s request and generally prior to the commencement
of a foreseeable leave of absence. If certification is not received within 15
calendar days, leave may be denied.
3) Upon expiration of the time for which the health care provider originally estimated
the employee needed PDL, the District may require recertification if the employee
additional leave is requestsed additional leave and has not exhausted her four-
month entitlement.
9
D. Procedure
1) An employee shall notify the District of her request for PDL Pregnancy Disability
Leave as soon as she is aware of the need for such leave or transfer. For
foreseeable events, where practicable if possible, the employee must provide thirty
(30) calendar days’ advance written notice accompanied by medical a certification
issued by from herthe health care provider of the individual requiring the care. For
events that are unforeseeable thirty (30) days in advance, but are not non-
emergencyies, events that are not foreseeable 30 days in advance and
emergencies, the employee must notify provide the District in writtening, notice and
submit a medical certification as soon as practicableshe learns of the need for the
leave, ordinarily no later than two to three working days after the employee learns of
the need for the leave due to pregnancy, childbirth or related medical condition.
2) The employee shall submit the completed leave request form and the medical
certification shall be submitted to Human Resources for action.
3) Human Resources shall either approve or deny the leave request as soon as
practicable and within 10 calendar days, unless the request does not comply with
provisions set forth in this Policy or the PDL statute and regulations or other
applicable law. If the request is denied, Human Resources it shall explain the
reason(s) for such denial to the employee.be returned to the employee with an
explanation. The request may be denied only to the extent that it does not comply
with the provisions set forth in this Pregnancy Disability Leave Policy and State
Laws. If the request is granted after the need for PDL commenced, the District shall
make it effective retroactively.
E. Duration and Timing of Leave
An eligible employee may take up to four months of PDL, per pregnancy. Such leave
may be taken in one continuous block of time, intermittently, through a reduced work
schedule, or through transfer to a vacant available and less strenuous and/or hazardous
position or set of duties for which the employee is qualified for the duration of the
pregnancy, depending on the employee’s health care provider’s advice and if the
transfer can be reasonably accommodated. In any event, the employee must provide
medical documentation pertaining to the duration and timing of her PDL.
1)An employee who is pregnant may take up to four months of leave when she is
disabled by her pregnancy.
2)The four month leave is allowed for each pregnancy, and is not an annual limit.
Intermittent Leave or Reduced Work Schedule
1)Pregnancy Disability Leave need not be taken in one continuous block. It may be
taken on an as-needed basis, intermittently or on a reduced work schedule when
medically advisable as determined by the health care provider of the employee.
Medical documentation of the need for intermittent or reduced work schedule is
required.
2)If intermittent or reduced work schedule leave is required for medical treatment, the
District may temporarily transfer the employee to another job with equivalent pay
and benefits that better accommodates the schedule for medical treatments where
10
such transfer can be reasonably accomodated.
F. Relationship to Other Leaves
PDL runs concurrently with an employee’s FMLA leave entitlement and all other forms
of leave except for CFRA leave. PDL and CFRA cannot run concurrently because they
are mutually exclusive; leave for pregnancy-related disability is not protected by CFRA
and PDL may not be used for health-related conditions or other leaves (such as baby
bonding) that are protected by CFRA. Thus, in some circumstances an employee may
use four months of PDL, during which FMLA entitlement will be exhausted, but remain
eligible to use up to 12 weeks of CFRA entitlement.
California Family Rights Act
The California Family Rights Act (CFRA) entitles an eligible employee to an additional
twelve (12) weeks of leave in a twelve (12) month period after the birth of a child for
baby bonding. If an employee who has taken FMLA concurrently with PDL uses her full
12-week entitlement to benefits during the FMLA/PDL leave, and then takes CFRA after
the birth of her child for baby bonding purposes, health benefits will continue.
G. Sick Leave and Vacation Accrual
An employee may not accrue sick leave or vacation is not entitled to benefit accrual
during periods of unpaid leave, but will not lose vacation or sick leave anything that she
accrued prior to the leave unless and until she uses such accruals. The employee shall
accrue vacation and sick leave hours in accordance with for actual hours paid in the a
pay period. An employee taking PDL may substitute any available sick leave for her
leave and may, at her option, substitute any accrued vacation for her leave. The
substitution of paid leave for PDL does not extend the total duration of the leave to
which the employee is entitled.
H. Benefits
1) If PDL is run concurrently with Family Medical Leave (FMLA), then the While an
employee is on PDL the District shall continue to pay the employee’s medical,
dental, life and accidental and dismemberment, and short term and long term
disability premiums for both the employee and employee’s eligible dependents under
any group health plan, to the same extent and on under the same terms and
conditions as coverage would have been provided if had the employee had been
continuously employed working during the entire leave period, not to exceed 4 (four)
months in a twelve month period. for a maximum of twelve (12) weeks. If an
employee who has taken FMLA concurrently with PDL uses her full entitlement to
benefits during the FMLA/PDL leave, and is eligible and takes CFRA after the birth
of her child, health benefits will continue.
2)However, if PDL is not run concurrently with FMLA (i.e., employee does not qualify
for FMLA) then health benefit will not continue and arrangements must be made by
tThe employee to pay the monthly premium for group health, dental, life and long
term-disability insurance. If the employee does not pay premiums then coverage will
be cancelled and the employee (and eligible dependents) may continue group
11
coverage for a limited period at her own expense, in accordance with COBRA
guidelines.
3)2) If the employee chooses to continue optional life insurance and/or the flexible
benefits program, her premium contributions will be required either through payroll
deduction or by direct payment to the District. The District shall advise the employee
will be advised in writing, at the beginning of the leave period, ofas to the amount
and options of either payroll deduction or direct payment. Employee contribution
amounts are subject to any change in rates that occur while the employee is on
leave.
3) The District shall extend the employee’s in-range salary adjustment merit review
date will be extended by the number of days of leave taken by the employee after
her following the first sixty (60) calendar days of leave taken by the employee.
4) The employee may be required to repay to the District health insurance premiums,
dental, life, accidental death and dismemberment and long term disability insurance
paid by the District during the employee’s PDL leave, if the employee fails to return
from leave after the designated leave period expires. However, if the failure to
return to work is beyond the employee’s control or the result of the continuation,
recurrence or onset of a serious health condition, or the continuation of the leave
under CFRA, the employee will not be liable for repayment.
I. Reinstatement Fitness-for-Duty Certification
If the employee returns to work on or before the date her PDLPregnancy Disability
Leave is exhausted, the District shall she will be reinstated to her to her former position
or to an equivalent position with equivalent pay, benefits, status and authority.
However, the District maythe employee will be required the employee to provide a
fitness-for-duty certification, before returning to workstating, which states that she is
able to resume her original job duties.
The District will comply with all applicable laws pertaining to reinstatement of
employees, including where required, the reasonable accommodation of employees
who have been on an approved leave. However, an employee has no greater right to
reinstatement or continued employment than if she had been continuously working a full
or part-time schedule rather than on leave.
KIN CARE LEAVE
A. Definition
“Kin care” is the use of paid sick leave by an employee to attend to the illness of the
employee’s child, spouse, domestic partner, or parent, in accordance with Section 233
of the Labor Code.
B. Eligibility
An employee is eligible to use sick leave for kin care upon hire but must have available
unused sick leave in order to do so.
12
C. Conditions of Leave
1) Within a calendar year, an employee may use an amount of sick leave, equal to or
less than that which he/she accrues in six months (i.e. one-half of his/her annual sick
allotment), for kin care. Unused kin care time will not carry over to the next calendar
year.
2) “Child” includes a biological child, foster child, stepchild, adopted child, child of a
domestic partner, legal ward, or child of a person standing in loco parentis. The
child is not required to be a minor.
3) “Parent” includes a biological parent, stepparent, foster parent, adoptive parent, or
legal guardian. Mothers-in-law, fathers-in-law and grandparents are not considered
parents for purposes of this law.
4) Spouse includes legally married individuals and registered Domestic Partners as
defined in California Family Code section 297.
4) The District may enforce the use of kin care leave to the same conditions and
restrictions it imposes on the use of sick leave for other purposes, including
verification of illness, except that the District shall not consider any time used for kin
care (within the annual limit permitted by law) in evaluating or disciplining the
employee based on excessive use of sick leave.
D. Relationship to Other Leaves
To the extent that the illness of the child, parent, spouse, or domestic partner provides a
basis for the use of leave under the FMLA or CFRA, or any other form of leave, the use
of kin care shall run concurrently with each such leave (even if accruals are not used by
the employee during FMLA/CFRA leave).
STAFF REPORT
TYPE MEETING: Regular Board
MEETING DATE: June 6, 2012
SUBMITTED BY:
Frank Anderson
Utility Services Manager
PROJECT: Various DIV. NO. ALL
APPROVED BY:
Pedro Porras, Chief of Water Operations
German Alvarez, Asst. General Manager
Mark Watton, General Manager
SUBJECT: Award Purchase Order to Kirk Paving for Annual As-Needed
Paving Services
GENERAL MANAGER’S RECOMMENDATION:
The Board authorize issuing a blanket purchase order to Kirk
Paving in an amount not to exceed $175,000 for as-needed asphalt
paving services from July 1, 2012 through June 30, 2013.
COMMITTEE ACTION:
Please see Attachment “A”.
PURPOSE:
To present bid results and request that the Board authorize
issuing a blanket purchase order to Kirk Paving, Lakeside, CA
for as-needed asphalt paving services from July 1, 2012 through
June 30, 2013 in an amount not to exceed $175,000.
ANALYSIS:
As a regular course of business, the District is required to
maintain and repair its water delivery infrastructure. Routinely
this work requires the removal and re-installation of asphalt
paving in public roadways. It has been proven more effective and
efficient for the District to use outside contractors for its
AGENDA ITEM 6c
asphalt paving work. Therefore, the District has used outside
asphalt paving contract services for more than seven (7) years.
As-needed paving services has been included in the FY 2013
Operating Budget under Contracted Services. The FY 2013 budget
for Contracted Services is $175,000.
In accordance with District’s purchasing requirements, a notice
was published and bids were solicited for this work on a “unit
price” basis. On April 30, 2012 twelve (12) contractors attended
a mandatory pre-bid meeting and on May 7, 2012 bids were
received and publicly opened with the following results from
six(6) bidders:
Bidder Weighted
Score
Kirk Paving 703.10
Hardy & Harper, Inc. 718.00
ATP General Engineering Contractors 790.00
KCEI Construction, Inc. 817.70
SealRight Paving 920.06
TC Construction Company 1047.75
The low bidder was determined to be Kirk Paving, Lakeside CA.
Attachment B was produced by the purchasing manager and is
attached.
Kirk Paving served as the FY-2012 as-needed paving service
contractor for the District for a yearly contract of $175,000
with no change orders. We are confident that they will be able
to perform the required work.
FISCAL IMPACT: ________
The FY 2013 budget request includes $175,000 for as-needed
paving services. The project manager has projected that this
requested amount is sufficient to meet the paving needs in the
2013 fiscal year.
STRATEGIC GOAL:
Strategy: Stewards of Public Infrastructure
Goal: Conduct the best practice preventative maintenance
activities.
LEGAL IMPACT:
None.
Attachment “A”, Committee Action
ATTACHMENT A
SUBJECT/PROJECT:
Award Purchase Order to Kirk Paving for Annual As-Needed
Paving Services
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee reviewed
this item at a meeting held on May 25, 2012 and the following comments
were made:
Staff is requesting that the Board authorize the issuance of a
blanket purchase order to Kirk Paving in an amount not to
exceed $175,000 for as-needed asphalt paving services from July
1, 2012 through June 30, 2013.
Staff provided the staff report to the Committee and noted that
the District is required to maintain and repair its water
delivery infrastructure which requires routinely asphalt patch
paving services in public roadways.
Staff discussed the bid process and provided the results to the
Committee. Further details of the bid results are presented on
page 2 of the staff report.
It was indicated that Kirk Paving was the lowest bidder and has
served as the FY 2012 as-needed paving service contractor for
the District on a yearly contract of $175,000 with no change
orders. Staff is confident that Kirk Paving will be able to
continue to perform the required work and recommends that they
be selected to perform as-needed paving services for the
District.
In response to a question by the Committee, staff stated that
Kirk Paving will be used for maintaining small paving jobs or
repairs. Larger paving jobs, such as roads to reservoirs,
would require a separate bid.
Following the discussion, the Committee supported staffs’
recommendation and presentation to the full board on the consent
calendar.
ATTACHMENT B
Item Wght Type of Service
Unit Bid
Price
Total
Score
Unit Bid
Price
Total
Score
Unit Bid
Price
Total
Score
Unit Bid
Price
Total
Score
Unit Bid
Price
Total
Score
Unit Bid
Price
Total
Score
1 10 Asphalt 0"-6"17.00$ 170 16.10$ 161.00 16.78$ 167.80 19.70$ 197.00 19.50$ 195.00 20.00$ 200.00
2 5 Asphalt 7"-12"17.50$ 87.5 18.10$ 90.50 19.69$ 98.45 20.10$ 100.50 22.80$ 114.00 21.00$ 105.00
3 5 Cap/Sheet 0"-1"1.50$ 7.5 2.20$ 11.00 4.57$ 22.85 2.50$ 12.50 8.15$ 40.75 5.00$ 25.00
4 1 Satin Seal 0.25$ 0.25 0.40$ 0.40 1.15$ 1.15 0.40$ 0.40 0.65$ 0.65 2.00$ 2.00
5 1 Traffic Stripping 1.00$ 1 1.00$ 1.00 1.43$ 1.43 0.90$ 0.90 1.30$ 1.30 2.00$ 2.00
6 1 Grinding 2.50$ 2.5 1.80$ 1.80 4.16$ 4.16 2.50$ 2.50 4.00$ 4.00 2.00$ 2.00
7 1 Traffic Loops 10.00$ 10 18.00$ 18.00 53.35$ 53.35 14.00$ 14.00 13.15$ 13.15 5.00$ 5.00
8 1 Sand/Seal 1.00$ 1 0.80$ 0.80 1.75$ 1.75 1.00$ 1.00 3.50$ 3.50 2.00$ 2.00
9 1 Base Rem/Rep 15.00$ 15 20.00$ 20.00 37.70$ 37.70 25.00$ 25.00 64.00$ 64.00 10.00$ 10.00
10 10 Saw Cut 0"-6"3.00$ 30 2.00$ 20.00 2.95$ 29.50 2.00$ 20.00 2.40$ 24.00 2.00$ 20.00
11 10 Saw Cut 6"-12"2.00$ 20 3.00$ 30.00 3.45$ 34.50 2.50$ 25.00 4.60$ 46.00 2.00$ 20.00
12 1 Saw Cut 12" +3.00$ 3 4.50$ 4.50 4.65$ 4.65 3.50$ 3.50 6.90$ 6.90 2.00$ 2.00
347.75 359 457.29 402.3 513.25 395
Item Score Type of Service
Unit Bid
Price
Total
Score
Unit Bid
Price
Total
Score
Unit Bid
Price
Total
Score
Unit Bid
Price
Total
Score
Unit Bid
Price
Total
Score
Unit Bid
Price
Total
Score
1 10 Asphalt 0"-6"17.50$ 175 16.10$ 161.00 16.85$ 168.5 19.77$ 197.7 20.80$ 208.00 20.00$ 200.00
2 5 Asphalt 7"-12"18.00$ 90 18.10$ 90.50 19.79$ 98.95 21.00$ 105 24.00$ 120.00 21.00$ 105.00
3 5 Cap/Sheet 0"-1"1.50$ 7.5 2.20$ 11.00 4.60$ 23 3.20$ 16 8.55$ 42.75 5.00$ 25.00
4 1 Satin Seal 0.25$ 0.25 0.40$ 0.40 1.16$ 1.16 0.50$ 0.5 0.70$ 0.70 2.00$ 2.00
5 1 Traffic Stripping 1.00$ 1 1.00$ 1.00 1.48$ 1.48 0.90$ 0.9 1.30$ 1.30 2.00$ 2.00
6 1 Grinding 2.50$ 2.5 1.80$ 1.80 4.20$ 4.2 3.00$ 3 4.00$ 4.00 2.00$ 2.00
7 1 Traffic Loops 10.00$ 10 18.00$ 18.00 55.00$ 55 14.00$ 14 13.15$ 13.15 5.00$ 5.00
8 1 Sand/Seal 1.10$ 1.1 0.80$ 0.80 2.83$ 2.83 1.00$ 1 3.70$ 3.70 2.00$ 2.00
9 1 Base Rem/Rep 15.00$ 15 20.00$ 20.00 37.90$ 37.9 25.60$ 25.6 64.00$ 64.00 10.00$ 10.00
10 10 Saw Cut 0"-6"3.00$ 30 2.00$ 20.00 3.00$ 30 2.20$ 22 2.40$ 24.00 2.00$ 20.00
11 10 Saw Cut 6"-12"2.00$ 20 3.00$ 30.00 3.50$ 35 2.60$ 26 4.60$ 46.00 2.00$ 20.00
12 1 Saw Cut 12" +3.00$ 3 4.50$ 4.50 4.75$ 4.75 3.70$ 3.7 6.90$ 6.90 2.00$ 2.00
355.35 359 462.77 415.4 534.5 395
703.1 718 920.06 817.7 1047.75 790
Score Month 1-6
Score Month 7-12
Total Score
Months 7-12
FY 2013 As-Needed Paving Services Bid Score Sheet
Kirk Paving Hardy & Harper SealRight KCEI
Months 1-6
TC Const ATP
STAFF REPORT
TYPE MEETING: Regular Board
MEETING DATE: June 6, 2012
SUBMITTED BY:
Lisa Coburn-Boyd
Environmental Compliance
Specialist
Ron Ripperger
Engineering Manager
PROJECT: P2382-
004000
DIV. NO. 5
APPROVED BY:
Rod Posada, Chief of Engineering
German Alvarez, Asst. General Manager
Mark Watton, General Manager
SUBJECT: Amendment #2 to the Ground Lease and Joint Use Agreement with
the San Miguel Consolidated Fire Protection District
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District's (District) Board of Directors (Board)
approve Amendment #2 to the Ground Lease and Joint Use Agreement with
the San Miguel Consolidated Fire Protection District (San Miguel) for
the Heartland Regional Fire & Public Safety Training Facility and
authorize the General Manager to execute the Amendment (see Exhibit A
for Project location and Exhibit B for Training Facility Site Plan).
COMMITTEE ACTION:
See Attachment A.
PURPOSE:
That the Board authorize the General Manager to execute Amendment #2
(see Attachment B) to the Ground Lease and Joint Use Agreement with
San Miguel for the lease and joint use of the Heartland Regional Fire
& Public Safety Training Facility.
AGENDA ITEM 6d
2
ANALYSIS:
On December 21, 2007, San Miguel entered into a Ground Lease and
Joint Use Agreement with the District. According to this Agreement,
San Miguel was to construct a state-of-the-art regional training
facility at the District’s Regulatory site. Construction of the
facility began in May 2011. Also, in May 2011, San Miguel entered
into an agreement with the Heartland Fire Training Facility Authority
for the operation of the training facility now known as the Heartland
Regional Fire and Public Safety Training Facility.
Amendment #1 to the lease concerned the Major Use Permit (MUP) and
Stormwater Agreement that was obtained from the County of San Diego
for the training facility. The first amendment specified that all
obligations and duties set forth in the MUP and Stormwater Agreement
were the responsibility of San Miguel. Amendment #2 concerns any
improvements that might be done by the District within the training
facility site, including, but not limited to, the confined space
training prop. This Amendment specifies that the District may
construct and/or install certain improvements on the training
facility site provided that the District improvements may be included
in the training facility’s construction contract and that any costs
for the District improvements that are incurred by San Miguel will be
reimbursed by the District. Additional specifications of the
amendment include the conditions for the use of the District
improvements by San Miguel, and the requirements for their
maintenance and repair. Lastly, the amendment clearly states that
the District improvements shall be and will remain the property of
the District and that San Miguel will not waste, destroy, demolish,
or remove any of the District improvements except as approved by the
District.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
None.
STRATEGIC GOAL:
This project supports the District’s Mission Statement, “To provide
customers with the best quality water, wastewater and recycled water
service in a professional, effective, and efficient manner.”
LEGAL IMPACT:
None.
3
LC-B/RR:jf
P:\WORKING\CIP P2466 Regional Training Facility\Staff Reports\BD 06-06-12, Amendment #2 to Ground Lease and Joint Use Agreement.doc
Attachments: Attachment A – Committee Action
Attachment B – Amendment #2 to the Ground Lease and
Joint Use Agreement
Exhibit A – Location Map
Exhibit B – Training Facility Site Plan
ATTACHMENT A
SUBJECT/PROJECT:
P2382-004000
Amendment #2 to the Ground Lease and Joint Use Agreement
with the San Miguel Consolidated Fire Protection District
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee reviewed
this item at a meeting held on May 25, 2012 and the following comments
were made:
Staff requested that the Board approve Amendment #2 to the Ground
Lease and Joint Use Agreement with the San Miguel Consolidated
Fire Protection District (San Miguel) for the Heartland Regional
Fire & Public Safety Training Facility and authorize the General
Manager to execute the Amendment.
Staff stated that in 2007, the District entered into a lease and
joint use agreement with San Miguel and according to the
agreement, San Miguel would build a state of the art regional
training facility at the District’s Regulatory site.
It was discussed that construction of the training facility began
in May 2011 and at the same time, San Miguel entered into an
agreement with Heartland Fire Training Facility Authority to
operate the facility.
Staff stated that construction of the facility is being done in
two phases and indicated that Phase one consists of site grading,
walls, utility installation, and props (Bridge, trench training,
electrical vault, and confined space). It was noted that Phase
one is nearly completed.
Staff noted that Legal Counsel drafted the amendment that
concerns any improvements within the site that may be done by the
District at the training facility site, which includes the
confined space prop that the Board previously approved at its
April 4, 2012 meeting. It specifies that any District
improvements on the site may be included in the training
facility’s construction contract and any costs incurred by the
San Miguel for such improvements will be reimbursed by the
District. The amendment also includes the conditions for use of
the District improvements by San Miguel and the requirements for
maintenance and repair.
Staff noted that the amendment clearly stated that any District
improvements shall be and will remain the property of the
District.
Legal Counsel indicated that the original contract did not
include concerns about ownership and maintenance, therefore the
agreement was amended to clarify those concerns. It was also
indicated that the amendment clarifies the terms of ownership.
Following the discussion, the Committee supported staffs’
recommendation and presentation to the full board as a consent item.
1
ATTACHMENT B
SECOND AMENDMENT TO GROUND LEASE AND JOINT USE AGREEMENT
BETWEEN OTAY WATER DISTRICT AND
SAN MIGUEL CONSOLIDATED FIRE PROTECTION DISTRICT FOR REGIONAL TRAINING
CENTER
This Second Amendment (“Amendment”) to the original Ground Lease and Joint Use
Agreement is made and entered into as of the _____ day of ______________, 2012 and is
effective as of April 4, 2012, by and between OTAY WATER DISTRICT ("Otay"), and SAN
MIGUEL CONSOLIDATED FIRE PROTECTION DISTRICT ("San Miguel").
R E C I T A L S
A. District and San Miguel entered into that certain Ground Lease and Joint Use
Agreement dated December 21, 2007 (the "Lease"), under which Otay leased certain real
property to San Miguel for the construction and operation of a regional training center (the
“Training Center”).
B. In May 2011, Otay and San Miguel amended the Lease with regard to County of
San Diego stormwater requirements.
C. Otay desires to construct and/or install facilities at the Training Center and to
properly address such improvements and future improvements in the Lease.
D. Otay and San Miguel desire to enter into this Amendment to amend certain
specific terms and conditions of the Lease as indicated below.
E. All terms in this Amendment shall have the same meaning as provided in the
Lease unless otherwise noted.
NOW, THEREFORE, in consideration of the foregoing and the mutual promises and
covenants hereinafter contained, the parties agree as follows:
1. Section 3.7 is hereby added to the Lease as follows:
2
3.7 Construction of OWD Improvements. Throughout the term of this Lease,
OWD may construct and/or install certain improvements on the Premises (the “OWD
Improvements”), provided the OWD Improvements do not interfere with the Improvements or
San Miguel’s use of the Premises. The OWD Improvements shall become a part of and subject
to the terms of this Lease upon written notice to and acknowledgment by San Miguel. If
construction and/or installation of OWD Improvements coincides with any construction by San
Miguel, San Miguel agrees to include the OWD Improvements in its construction contracts upon
request by OWD and in compliance with California public contracting laws. OWD agrees to
provide sufficient funding to San Miguel to cover the cost of such OWD Improvements.
2. Section 4.5 is hereby added to the Lease as follows:
4.5 Use of OWD Improvements. OWD and San Miguel agree that San Miguel shall
be allowed to make use of the OWD Improvements in the following manner:
a. Reserved Use. San Miguel staff, volunteers, employees, agents or
invitees may reserve the use of any OWD Improvements during hours of non-operation by
OWD, at no charge, upon the conditions agreed upon by San Miguel and OWD.
b. Shared Use. San Miguel staff, volunteers, employees, agents or invitees
shall have access to and be able to use the OWD Improvements at any time upon reasonable
notice of not less than 24 hours to OWD provided said use does not conflict with planned use
by OWD.
c. Indemnification for San Miguel Use. San Miguel shall, to the fullest
extent permitted by law, hold harmless, protect, defend (with attorneys approved by OWD) and
indemnify OWD, its Board of Directors, and each member thereof, its officers, agents,
employees, representatives, and their successors and assigns, from and against any and all
losses, liabilities, claims, suit damage, expenses and costs including reasonable attorney's fees
and costs, and expert costs and investigation expenses (“Claims”), which arise out of or are in
any way connected to San Miguel’s use of the OWD Improvements under this Lease or any
3
negligent or wrongful act or omission by San Miguel, its officers, employees, representatives,
subcontractors, or agents regardless of whether or not such claim, loss or liability is caused in
part by a party indemnified hereunder. San Miguel shall have no obligation, however, to defend
or indemnify OWD if it is determined by a court of competent jurisdiction that such Claim was
caused by the sole negligence or willful misconduct of OWD.
3. Section 7.3 is hereby added to the Lease as follows:
7.3 Ownership of OWD Improvements. All OWD Improvements constructed or
installed on the Premises by OWD shall be and remain the property of OWD. San Miguel shall
have no right to waste the OWD Improvements, or to destroy, demolish or remove any OWD
Improvements except as approved by OWD pursuant to a written amendment to this Lease.
San Miguel agrees and acknowledges that it shall have no right, title, or claim in the OWD
Improvements and that it shall not allow any liens, encumbrances, or claims other than those
expressly allowed by OWD.
4. Section 9.1 of the Lease shall be amended and replaced with the following:
9.1 Maintenance and Repair. OWD places prime importance on quality
maintenance to ensure the safety and well being of its staff, visitors and volunteers and any
other person using the Improvements or OWD Improvements and/or participating in any
Training Programs. Except as otherwise provided in this Lease, San Miguel assumes full
responsibility for the construction, operation and maintenance of the Improvements, and
maintenance of the OWD Improvements, without any expense to OWD, and agrees to perform
all repairs and replacements necessary to maintain and preserve the Improvements, the OWD
Improvements and the premises in a clean and safe condition reasonably satisfactory to OWD
and in compliance with all applicable laws. Normal wear and tear of the Improvements and the
OWD Improvements will be acceptable to OWD assuming San Miguel regularly constructs and
performs all necessary repairs to maintain the Improvements and OWD Improvements in first-
class condition, similar to their condition on the date the Improvements and OWD
4
Improvements are accepted from the contractor. In addition, San Miguel shall keep the
premises and the Improvements and OWD Improvements free from all graffiti and any
accumulation of debris or waste material.
5. The parties agree that all terms and conditions of the Lease not modified or
amended by this Amendment, including without limitation all indemnity and insurance
requirements, are and shall remain in full force and effect.
6. This Amendment is subject to the venue, choice of law and interpretation
provisions of the Lease.
IN WITNESS WHEREOF, the parties have caused this Amendment to the Lease to be
executed as of the day and year first above written.
OTAY WATER DISTRICT
By: ___________________________
Mark Watton
Its: General Manager
Date: ___________________________
SAN MIGUEL CONSOLIDATED FIRE
PROTECTION DISTRICT
By: _________________
August F. Ghio
Its: Fire Chief
Date:
Approved as to form:
By: _______________________
General Counsel
Approved as to form:
By: _______________________
General Counsel
HWY 94
CAMPO RD.JAMACH
A
R
D
.
H
W
Y
9
4
P:
\
W
O
R
K
I
N
G
\
P
2
4
6
6
\
S
t
a
f
f
R
e
p
o
r
t
s
\
E
x
h
i
b
i
t
A
2
-
9
-
1
2
OTAY WATER DISTRICTHEARTLAND REGIONAL FIRE AND PUBLIC SAFETY TRAINING FACILITYLOCATION MAP
EXHIBIT A CIP P2466
Div. 5
Div. 2
Div. 1
Div. 3
Div. 4
5
8
805
11
9454
94
125
905
125
905
125
VICINITY MAP
0 400200Feet
NTS
PROJECT SITE
TRAINING FACILITYSITE
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: June 6, 2012
SUBMITTED BY: Bob Kennedy
Sr. Civil Engineer
PROJECT/
SUBPROJECT: P2416-
001103
DIV.
NO. N/A
APPROVED BY:
Rod Posada, Chief, Engineering
German Alvarez, Asst. General Manager
Mark Watton, General Manager
SUBJECT: CALTRANS Joint Use Agreements and Otay Water District Consent
to Common Use Agreement with CALTRANS for the SR-125 Utility
Relocations
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District's (District) Board of Directors (Board)
approve the State of California Department of Transportation
(CALTRANS) proposed Joint Use Agreements No. 31875-1 and 31872-1 and
Otay Water District Consent to Common Use Agreement No. 31867-1 with
CALTRANS for the SR-125 Utility Relocations and authorize the General
Manager to execute the agreements (see Exhibit A for project
location).
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
That the Board authorize the General Manager to execute the CALTRANS
Joint Use Agreements (JUAs) No. 31875-1 and 31872-1 (see Attachments
B and C) and Otay Water District Consent to Common Use Agreement
(CCUA) No. 31867-1 (see Attachment D) with CALTRANS for the SR-125
Utility Relocations.
ANALYSIS:
On February 23, 2000, Caltrans filed a notice of preparation for the
10-mile State Route 125 (SR-125) Project. On April 8, 2004, the Otay
Water District (District) entered into a Master Utility Relocation
AGENDA ITEM 6e
2
Agreement with Otay River Constructors (ORC) for the expected utility
conflicts for the construction of the SR-125 Project. The Master
Agreement established the relationship between the District and ORC
and defined the roles and responsibilities of each party during the
process of identifying, designing, and constructing the required
utility relocations along SR-125. The District has superior and
prior rights for the water facilities traversing the SR-125 Toll Road
at the three locations noted on the Agreements (see Exhibit A for
locations).
The JUAs and the CCUA are documents that perpetuate the District’s
rights-of-way for utilities that are within CALTRANS highway right-
of-way. Both documents place limiting restrictions on the District’s
use to ensure the District’s use is compatible with highway traffic
safety. The District otherwise retains all its original easement use
rights.
The JUAs are for District facilities that will remain on land used
for highway purposes, but will be relocated outside the District’s
existing right-of-way where the District had prior rights. The JUAs
also quitclaim to CALTRANS all of the District’s right, title, and
interest to the original District easement.
The JUA No. 31875-1 is for an 8-inch potable water pipeline
relocation at San Miguel Road. The JUA No. 31872-1 is for a 10-inch
recycled water pipeline relocation east of Jonel Way and north of
Mount Miguel Ranch.
The CCUA is used when all of the District’s facilities, whether
rearranged or not, will remain within the highway area covered by the
District’s existing easement. The CCUA is for the relocation of two
existing 42-inch potable water pipelines and a 20-inch potable water
pipeline north of Olympic Parkway and south of Otay Lakes Road.
The attached JUAs and the CCUA provide the terms and conditions and
also include a plat for each respective location and facility.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
The JUAs and the CCUA restrict the District’s use in these areas to
ensure the District’s use is compatible with highway traffic safety.
This restriction was also included in the Master Agreement between
the District and Otay River Contractors dated April 8, 2004. The
traffic control requirements for freeway work and limiting work to
nighttime hours to mitigate the impact to traffic could increase
maintenance and construction costs. The location of the facilities
and the material selection made during the relocation phase should
minimize this future cost. The JUAs and the CCUA also state any
3
CALTRANS initiated relocation to District facilities will be paid by
CALTRANS.
STRATEGIC GOAL:
This Project supports the District's Mission Statement, "To provide
the best quality of water and wastewater service to the customers of
the Otay Water District in a professional, effective, and efficient
manner," and the District's strategic goal, "To satisfy current and
future water needs for potable, recycled, and wastewater services."
LEGAL IMPACT:
None.
BK/RP:jf
Attachments: Exhibit A – Location Map
Attachment A – Committee Action
Attachment B – Joint Use Agreement No. 31875-1
Attachment C – Joint Use Agreement No. 31872-1
Attachment D – Consent to Common Use Agreement No.
31867-1
ATTACHMENT A
SUBJECT/PROJECT:
P2416-001103
CALTRANS Joint Use Agreements and Otay Water District
Consent to Common Use Agreement with CALTRANS for the SR-
125 Utility Relocations
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee reviewed
this item at a meeting held on May 25, 2012 and the following
comments were made:
Staff requested that the Board approve the State of California
Department of Transportation (CALTRANS) proposed Joint Use
Agreements (JUAs) No. 31875-1 and 31872-1 and Otay Water
District Consent to Common Use Agreement (CCUA) No. 31867-1 with
CALTRANS for the SR-125 Utility Relocations and authorize the
General Manager to execute the agreements.
Staff stated that the District had potable and recycled water
facilities located within easements before the freeway right-of-
way was established for the SR-125 project. The Joint Use
Agreements and the Consent to Common Use Agreement are documents
that perpetuate the District’s prior easement rights for these
utilities. It was noted that the documents place restrictions on
the District’s use to ensure that the District’s use is
compatible with highway traffic safety.
Staff stated that JUA No. 31875-1 is for an 8-inch potable water
pipeline relocation at San Miguel Road to accommodate the new
highway, and JUA No. 31872-1 is for a 10-inch recycled water
pipeline relocation east of Jonel Way and north of Mount Miguel
Ranch. It was indicated that the JUAs also quitclaim to
CALTRANS all of the District’s right, title, and interest to the
original District easement.
It was discussed that the CCUA is used when the location of an
easement does not change and the District’s easement will be
shared with CALTRANS for highway use. Staff indicated that the
CCUA is for the reconstruction of two existing 42-inch potable
2
water pipelines and a 20-inch potable water pipeline north of
Olympic Parkway and south of Otay Lakes Road.
Staff noted that the attached JUAs and CCUA provide the terms
and conditions, legal description and plat.
Staff indicated that the District must consult and obtain
approval from CALTRANS to be in the right-of-way, if maintenance
is needed. It was indicated that this is the final easement
that perpetuates the easement documents.
Following the discussion, the Committee supported staffs’
recommendation and presentation to the full board as a consent item.
RESOLUTION NO. 4199
A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE OTAY WATER DISTRICT
CHANGING ITS PRIMARY REPRESENTATIVE TO THE
CHULA VISTA REDEVELOPMENT OVERSIGHT BOARD
TO MITCHELL THOMPSON AND APPOINTING DAVID GONZALEZ AS
THE DISTRICT’S ALTERNATE REPRESENTATIVE
WHEREAS, the Board of Director of the Otay Water District had ap-
pointed David Gonzalez as its Primary Representative to the Chula
Vista Redevelopment Oversight Board at a special meeting of the Dis-
trict’s Board held on March 19, 2012; and
WHEREAS, David Gonzalez wishes to serve as the District’s Alter-
nate Representative to the Chula Vista Redevelopment Oversight Board;
and
WHEREAS, Mitchell Thompson has accepted the appointment as Prima-
ry Representative to the Chula Vista Redevelopment Oversight Board;
and
WHEREAS, this Board desires to approve the change to its Primary
Representative and appoint an Alternate Representative to the Chula
Vista Redevelopment Oversight Board; and
NOW, THEREFORE, it is hereby resolved that Mitchell Thompson is
designated as the Otay Water District’s Primary Representative to the
Chula Vista Oversight Board and David Gonzalez is designated the Dis-
trict’s Alternate Representative.
PASSED, APPROVED AND ADOPTED by the Otay Water District Board of
Directors at a regular meeting held this 6th day of June, 2012.
AYES:
NOES:
ABSENT:
ABSTAIN:
AGENDA ITEM 7a
___________________________
President
ATTEST:
________________________
Secretary
STAFF REPORT
TYPE MEETING: Regular Board Meeting MEETING DATE: June 6, 2012
SUBMITTED BY: Mark Watton,
General Manager
W.O./G.F. NO: DIV. NO.
APPROVED BY:
Susan Cruz, District Secretary
Mark Watton, General Manager
SUBJECT: Board of Directors 2012 Calendar of Meetings
GENERAL MANAGER’S RECOMMENDATION:
At the request of the Board, the attached Board of Director’s meeting
calendar for 2012 is being presented for discussion.
PURPOSE:
This staff report is being presented to provide the Board the
opportunity to review the 2012 Board of Director’s meeting calendars
and amend the schedule as needed.
COMMITTEE ACTION:
N/A
ANALYSIS:
The Board requested that this item be presented at each meeting so
they may have an opportunity to review the Board meeting calendar
schedule and amend it as needed.
STRATEGIC GOAL:
N/A
FISCAL IMPACT:
None.
LEGAL IMPACT:
None.
Attachments: Calendar of Meetings for 2012
G:\UserData\DistSec\WINWORD\STAFRPTS\Board Meeting Calendar 5-2-12.doc
AGENDA ITEM 7b
Page 1 of 1
Board of Directors, Workshops
and Committee Meetings
2012
Regular Board Meetings:
Special Board or Committee Meetings (3rd
Wednesday of Each Month or as Noted)
January 4, 2012
February 1, 2012
March 7, 2012
April 4, 2012
May 2, 2012
June 6, 2012
July 11, 2012
August 1, 2012
September 5, 2012
October 3, 2012`
November 7, 2012
December 5, 2012
January 18, 2012
February 15, 2012
March 21, 2012
April 18, 2012
May 16, 2012
June 20, 2012
July 18, 2012
August 15, 2012
September 19, 2012
October 17, 2012
November 21, 2012
SPECIAL BOARD MEETING:
BOARD WORKSHOPS:
Budget Workshops:
March 19, 2012 at 3:00 p.m.
May 15, 2012 at 4:00 p.m.
Board Workshop: TBD
G:\UserData\DistSec\WINWORD\STAFRPTS\Board Meeting Calendar Attach A for 2012 5-2-12.doc
STAFF REPORT
TYPE MEETING: Regular Board
MEETING DATE: June 6, 2012
SUBMITTED BY:
Sean Prendergast, Payroll/AP
Supervisor
PROJECT: DIV. NO. All
APPROVED BY:
Joseph R. Beachem, Chief Financial Officer
German Alvarez, Assistant General Manager Finance and
Administration
Mark Watton, General Manager
SUBJECT: Director’s Expenses for the 3rd Quarter of Fiscal Year 2012
GENERAL MANAGER’S RECOMMENDATION:
This is an informational item only.
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To inform the Board of the Director’s expenses for the 3rd quarter of
Fiscal Year 2012.
ANALYSIS:
The Director’s expense information is being presented in order to
comply with State law. (See Attachment B for Summary and C-H for
Details.)
FISCAL IMPACT:
None.
AGENDA ITEM 8a
2
STRATEGIC GOAL:
Prudently manage District funds.
LEGAL IMPACT:
Compliance with State law.
Attachments: Attachment A Committee Action
Attachment B Director’s Expenses and per Diems
Attachment C-H Director’s Expenses Detail
ATTACHMENT A
SUBJECT/PROJECT:
Director’s Expenses for the 3rd Quarter of Fiscal Year
2012
COMMITTEE ACTION:
This item was presented to the Finance, Administration and
Communications Committee at a meeting held on May 16, 2012. The
expenses for each director from January 1, 2012 thru March 31,
2012 were presented. It was indicated that directors’ expenses
totaled $4,253.59 for the third quarter of Fiscal Year 2012. The
total expense from July 1, 2011 through March 31, 2012 is
$11,242.44. It was projected that directors expenses for Fiscal
Year 2012 would total approximately $14,990 based on the first
three quarters of actual expenses. In response to an inquiry from
the committee, staff indicated that the total Directors expenses
in Fiscal Year 2011 was $22,629. The committee received staffs’
report and recommended presentation to the full board as an
informational item.
BOARD OF DIRECTORS’
EXPENSES AND PER-DIEMS
BOARD OF DIRECTORS MEETING
JUNE 6, 2012
ATTACHMENT B
Policy 8 requires that staff present the Expenses and
Per-Diems for the Board of Directors on a Quarterly
basis:
•Fiscal Year 2012, 3rd Quarter.
•The expenses are shown in detail by Board
member, month and expense type.
•This presentation is in alphabetical order.
•This information was presented to the Finance,
Administration, and Communications Committee
on May 16, 2012.
Board of Directors’ Expenses and Per-Diems
Fiscal Year 2012 Quarter 3 (Jan 2012- Mar 2012)
Director Bonilla $0.00
Director Croucher $800.00
Director Gonzalez $500.00
Director Lopez $2,725.84
Director Robak $527.75
Total $4,553.59
Director Bonilla
Fiscal Year 2012 Quarter 3
Jan 2012 Feb 2012 Mar 2012
Business Meetings 0.00 0.00 0.00
Director’s Fees 0.00 0.00 0.00
Mileage Business 0.00 0.00 0.00
Mileage Commuting 0.00 0.00 0.00
Seminars and Travel 0.00 0.00 0.00
Monthly Totals 0.00 0.00 0.00
Quarterly Total $0.00
Fiscal Year-to-Date 2011 (Jul 2011-Jun2012) $0.00
Director Bonilla does not request per diem reimbursements
Meetings Attended
Meetings Paid
Director Croucher
Fiscal Year 2012 Quarter 3
Jan 2012 Feb 2012 Mar 2012
Business Meetings 0.00 0.00 0.00
Director’s Fees 200.00 200.00 400.00
Mileage Business 0.00 0.00 0.00
Seminars 0.00 0.00 0.00
Travel 0.00 0.00 0.00
Monthly Totals 200.00 200.00 400.00
Quarterly Total $800.00
Fiscal Year-to-Date 2011 (Jul 2011-Jun 2012) $1,800.00
Director Croucher serves on all
District Committees (6)
Meetings Attended 2 2 4
Meetings Paid 2 2 4
Director Gonzalez
Fiscal Year 2012 Quarter 3
Jan 2012 Feb 2012 Mar 2012
Business Meetings 0.00 0.00 0.00
Director’s Fees 200.00 0.00 300.00
Mileage Business 0.00 0.00 0.00
Seminars 0.00 0.00 0.00
Travel 0.00 0.00 0.00
Monthly Totals 200.00 0.00 0.00
Quarterly Total $500.00
Fiscal Year-to-Date 2011 (Jul 2011-Jun2012) $3,655.45
Meetings Attended 2 3
Meetings Paid 2 3
Director Lopez
Fiscal Year 2012 Quarter 3
Jan 2012 Feb 2012 Mar 2012
Business Meetings 0.00 25.00 120.00
Director’s Fees 700.00 700.00 900.00
Mileage Business 31.08 46.07 91.58
Mileage Commuting 33.30 33.30 45.51
Seminars and Travel 0.00 0.00 0.00
Monthly Totals 764.38 804.37 1,157.09
Quarterly Total $2,725.84
Fiscal Year-to-Date 2011 (Jul 2011-Jun 2012) $5,073.36
Meetings Attended 8 12 11
Meetings Paid 7 7 9
Director Robak
Fiscal Year 2012 Quarter 3
Jan 2012 Feb 2012 Mar 2012
Business Meetings 0.00 0.00 0.00
Director’s Fees 100.00 100.00 300.00
Mileage Business 3.33 3.33 9.99
Mileage Commuting 2.22 2.22 6.66
Seminars and Travel 0.00 0.00 0.00
Monthly Totals 105.55 105.55 316.65
Quarterly Total $527.75
Fiscal Year-to-Date 2011 (Jul 2011-Jun2012) $1,013.63
Meetings Attended 1 3 4
Meetings Paid 1 1 3
Board of Directors’ Expenses and Per Diems
Fiscal Year 2012 to Date (Jul 2011- Mar 2012)
Director Bonilla $0.00
Director Croucher $1,800.00
Director Gonzalez $3,655.45
Director Lopez $5,073.36
Director Robak $1,013.63
Total $11,542.44
Board of Directors’ Expenses and Per Diems
Fiscal Year 2012 Projected (Jul 2011-Jun 2012)
Director Bonilla $00.00
Director Croucher $2,400.00
Director Gonzalez $4,874.00
Director Lopez $6,764.00
Director Robak $1,352.00
Total $15,390.00
Based on nine months of actuals
Board of Directors’ Expenses and Per Diems
Fiscal Years 1999-2011
$103,678 $100,712
$48,049
$67,383
$43,688 $46,556
$30,042 $29,483 $26,124
$35,124
$39,987
$19,697 $22,629
$0
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011
Board of Directors’ Expenses and Per Diems
Fiscal Years 1999-2011
Directors’ expenses declined more than 78 percent from 1999 to 2011.
The average expenses from 1999 to 2011 was $47,165.
This year’s total is $22,629.
Board of Directors’ Expenses and Per Diems
Fiscal Years 1999-2011
$103,678
$22,629
$0
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
1999 2011
Directors' Expenses
declined more than
78% from 1999 to 2011
Board of Directors’ Expenses and Per Diems
Fiscal Years 1999-2011
$1
0
3
,
6
7
8
$1
0
0
,
7
1
2
$4
8
,
0
4
9
$6
7
,
3
8
3
$4
3
,
6
8
8
$4
6
,
5
5
6
$3
0
,
0
4
2
$2
9
,
4
8
3
$2
6
,
1
2
4
$3
5
,
1
2
4
$3
9
,
9
8
7
$1
9
,
6
9
7
$2
2
,
6
2
9
$0
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011
1999-2011 Average of $47,165
Other Districts Board of Directors Expenses
Fiscal Year 2010
$113,712
$99,264
$91,871
$86,714
$41,270
$19,697
$0
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
Sweetwater Helix Vallecitos Padre Dam Olivenhain Otay
Other Board of Directors’Average Expenses
Fiscal Year 2010 to Date (Jul 09- Jun 10)
•Helix $19,853.00
•Vallecitos $18,374.00
•Padre Dam $17,343.00
•Sweetwater $16,245.00
•Olivenhain $8,254.00
•Otay $3,939.00
Board of Directors’ Expenses and Per Diems
Fiscal Year 2010 to Date (Jul 09- Jun 10)
•Director Bonilla $220.00
•Director Breitfelder $6,694.30
•Director Croucher $4,400.00
•Director Lopez $3,510.60
•Director Robak $4,872.40
•Total $19,697.30
Board of Directors’ Expenses and Per Diems
Fiscal Year 2009 to Date (Jul 08- Jun 09)
•Director Bonilla $ 4,111.90
•Director Breitfelder $ 8,647.35
•Director Croucher $ 9,502.56
•Director Lopez $ 8,751.99
• Director Robak $ 8,972.79
•Total $39,986.59
Board of Directors’ Expenses and Per Diems
Fiscal Year 2008 to Date (Jul 07- Jun 08)
•Director Bonilla $ 135.00
•Director Breitfelder $14,426.31
•Director Croucher $ 4,955.23
•Director Lopez $ 6,558.51
• Director Robak $ 9,048.77
•Total $35,123.82
Board of Directors’ Expenses and Per Diems
Fiscal Year 2007 to Date (Jul 06- Jun 07)
•Director Bonilla $0.00
•Director Breitfelder $7,296.90
•Director Croucher $3,957.00
•Director Lopez $5,920.41
• Director Robak $8,949.62
•Total $26,123.93
Board of Directors’ Expenses and Per Diems
Fiscal Year 2006 to Date (Jul 05- Jun 06)
•Director Bonilla $1,814.63
•Director Breitfelder $7,405.21
•Director Croucher $4,420.22
•Director Lopez $5,326.46
• Director Robak $10,516.43
•Total $29,482.95
Board of Directors’ Expenses & Per Diems
Fiscal Year 2005 (July 04- June 05)
•Director Bonilla $0.00
•Director Breitfelder $6,942.97
•Director Croucher $6,613.57
•Director Lewis $4,053.21
•Director Lopez $6,358.56
•Director Robak $6,073.64
•Total $30,041.95
Board of Directors’ Expenses & Per Diems
Fiscal Year 2004 (July 03- June 04)
•Director Bonilla $0.00
•Director Breitfelder $15, 036.21
•Director Croucher $9,874.20
•Director Lewis $10,804.75
•Director Lopez $10,841.01
•Total $46,556.17
Board of Directors’ Administrative Expenses
Fiscal Year 2003 (July 02 – June 03)
•Director Bonilla $1,859.46
•Director Breitfelder $9,804.67
•Director Croucher $10,465.61
•Director Inocentes 2,144.64
•Director Lewis $7,590.62
•Director Lopez $11,823.11
•Total $43,688.11
Board of Directors Administrative Expenses
Fiscal Year 2002 (July 01 – June 02)
•Director Bonilla $1,015.50
•Director Cardenas $7,540.65
•Director Croucher $16,243.09
•Director Inocentes $19,232.08
•Director Lewis $10,345.15
•Director Lopez $13,006.63
•Total $67,383.10
ATTACHMENT C
Jul-11 Aug-11 Sep-11 Oct-11 Nov-11 Dec-11 Jan-12 Feb-12 Mar-12 Apr-12 May-12 Jun-12 Total
1 2 3 4 5 6 7 8 9 10 11 12
JAIME BONILLA (DETAILED IN SECTION D):
5214 Business meetings -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
5281 Director's fees - - - - - - - - - - - - -
5211 Mileage - Business - - - - - - - - - - - - -
5211 Mileage - Commuting - - - - - - - - - - - - -
5213 Seminars and conferences - - - - - - - - - - - - -
5212 Travel - - - - - - - - - - - - -
Total -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
GARY D. CROUCHER (DETAILED IN SECTION E):
5214 Business meetings -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
5281 Director's fees 300.00 - - 300.00 400.00 - 200.00 200.00 400.00 - - - 1,800.00
5211 Mileage - Business - - - - - - - - - - - - -
5211 Mileage - Commuting - - - - - - - - - - - - -
5213 Seminars and conferences - - - - - - - - - - - - -
5212 Travel - - - - - - - - - - - - -
Total 300.00$ -$ -$ 300.00$ 400.00$ -$ 200.00$ 200.00$ 400.00$ -$ -$ -$ 1,800.00$
DAVID GONZALEZ (DETAILED IN SECTION F):
5214 Business meetings -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
5281 Director's fees 200.00 - 600.00 - 500.00 100.00 200.00 - 300.00 - - - 1,900.00
5211 Mileage - Business - - - - - - - - - - - - -
5211 Mileage - Commuting - - - - - - - - - - - - -
5213 Seminars and conferences - - 780.00 - - - - - - - - - 780.00
5212 Travel - - 975.45 - - - - - - - - - 975.45
Total 200.00$ -$ 2,355.45$ -$ 500.00$ 100.00$ 200.00$ -$ 300.00$ -$ -$ -$ 3,655.45$
JOSE LOPEZ (DETAILED IN SECTION G):
5214 Business meetings -$ -$ -$ -$ -$ -$ -$ 25.00$ 120.00$ -$ -$ -$ 145.00$
5281 Director's fees 400.00 300.00 700.00 300.00 300.00 100.00 700.00 700.00 900.00 - - - 4,400.00
5211 Mileage - Business 22.20 - 13.32 5.55 - 14.43 31.08 46.07 91.58 - - - 224.22
5211 Mileage - Commuting 33.30 33.30 58.83 33.30 33.30 - 33.30 33.30 45.51 - - - 304.14
5213 Seminars and conferences - - - - - - - - - - - - -
5212 Travel - - - - - - - - - - - - -
Total 455.50$ 333.30$ 772.15$ 338.85$ 333.30$ 114.43$ 764.38$ 804.37$ 1,157.09$ -$ -$ -$ 5,073.36$
MARK ROBAK (DETAILED IN SECTION H):
5214 Business meetings -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
5281 Director's fees 100.00 - 200.00 100.00 - - 100.00 100.00 300.00 - - - 900.00
5211 Mileage - Business 3.33 - 16.65 3.33 - - 3.33 3.33 9.99 - - - 39.96
5211 Mileage - Commuting 2.22 - 2.22 2.22 - - 2.22 2.22 6.66 - - - 17.76
5213 Seminars and conferences - 35.00 - 20.91 - - - - - - - - 55.91
5212 Travel - - - - - - - - - - - - -
Total 105.55$ 35.00$ 218.87$ 126.46$ -$ -$ 105.55$ 105.55$ 316.65$ -$ -$ -$ 1,013.63$
TOTALS:
5214 Business meetings -$ -$ -$ -$ -$ -$ -$ 25.00$ 120.00$ -$ -$ -$ 145.00$
5281 Director's fees 1,000.00 300.00 1,500.00 700.00 1,200.00 200.00 1,200.00 1,000.00 1,900.00 - - - 9,000.00
5211 Mileage - Business 25.53 - 29.97 8.88 - 14.43 34.41 49.40 101.57 - - - 264.18
5211 Mileage - Commuting 35.52 33.30 61.05 35.52 33.30 - 35.52 35.52 52.17 - - - 321.90
5213 Seminars and conferences - 35.00 780.00 20.91 - - - - - - - - 835.91
5212 Travel - - 975.45 - - - - - - - - - 975.45
Total 1,061.05$ 368.30$ 3,346.47$ 765.31$ 1,233.30$ 214.43$ 1,269.93$ 1,109.92$ 2,173.74$ -$ -$ -$ 11,542.44$
July 1, 2011 - March 31, 2012
OTAY WATER DISTRICT
ADMINISTRATIVE EXPENSES - BOARD
OTAY WATER DISTRICT
SUMMARY - BOARD OF DIRECTORS EXPENSES
FOR THE PERIOD JULY 1, 2011 THROUGH MARCH 31, 2012
DIRECTOR'S NAME:BONILLA, JAIME ATTACHMENT D
SECTION D
Account Name Date Descriptions Amount
0 (blank)MR. BONILLA DOES NOT REQUEST PER DIEM
REIMBURSEMENTS
$0.00
(blank) Total $0.00
0 Total -
Grand Total -$
Mar 12A/Bonilla J Page 2 of Pages 8 Printed Date:
5/23/20124:21 PM
OTAY WATER DISTRICT
SUMMARY - BOARD OF DIRECTORS EXPENSES
FOR THE PERIOD JULY 1, 2011 THROUGH MARCH 31, 2012
DIRECTOR'S NAME: CROUCHER, GARY
Account Name Date Descriptions Amount
Director's Fee 7/5/2011 AD HOC COMMITTEE MEETING - HEALTH BENEFITS
NEGOTIATIONS
100.00$
7/15/2011 REGULAR BOARD OF DIRECTORS MEETING 100.00
7/19/2011 FINANCE AND ADMINISTRATIVE COMMITTEE MEETING 100.00
10/19/2011 ENGINEERING AND OPERATIONS COMMITTEE MEETING 100.00
10/21/2011 LAFCO SPECIAL DISTRICTS ADVISORY COMMITTEE 100.00
10/31/2011 LEGAL AD HOC COMMITTEE 100.00
11/8/2011 LEGAL AD HOC COMMITTEE 100.00
11/16/2011 FINANCE AND ADMINISTRATIVE COMMITTEE MEETING 100.00
11/28/2011 ENGINEERING AND OPERATIONS COMMITTEE MEETING 100.00
11/30/2011 SPECIAL BOARD OF DIRECTORS MEETING 100.00
1/4/2012 REGULAR BOARD OF DIRECTORS MEETING 100.00
1/24/2012 ENGINEERING AND OPERATIONS COMMITTEE MEETING 100.00
2/1/2012 REGULAR BOARD OF DIRECTORS MEETING 100.00
2/16/2012 ENGINEERING AND OPERATIONS COMMITTEE MEETING 100.00
3/7/2012 OTAY BOARD OF DIRECTORS MEETING 100.00
3/14/2012 BOARD ETHICS TRAINING 700 FORM REVIEW 100.00
3/19/2012 FUTURE WATER RATES/USAGE AND ECONOMY
PREDICTIONS
100.00
3/21/2012 ENGINEERING AND OPERATIONS COMMITTEE MEETING 100.00
Director's Fee Total 1,800.00
Grand Total 1,800.00$
ATTACHMENT E
SECTION E
Mar 12A/Croucher Page 3 of Pages 8
Printed Date:
5/23/20124:21 PM
OTAY WATER DISTRICT
SUMMARY - BOARD OF DIRECTORS EXPENSES
FOR THE PERIOD JULY 1, 2011 THROUGH MARCH 31, 2012
DIRECTOR'S NAME:GONZALEZ, DAVID
Account Name Date Descriptions Amount
Director's Fee 7/15/2011 REGULAR BOARD OF DIRECTORS MEETING 100.00$
7/19/2011 FINANCE AND ADMINISTRATIVE COMMITTEE MEETING 100.00
9/7/2011 REGULAR BOARD OF DIRECTORS MEETING 100.00
9/8/2011 SPECIAL DISTRICT INSTITUTE 100.00
9/9/2011 SPECIAL DISTRICT INSTITUTE 100.00
9/10/2011 SPECIAL DISTRICT INSTITUTE 100.00
9/19/2011 FINANCE AND ADMINISTRATIVE COMMITTEE MEETING 100.00
9/29/2011 METRO COMMISSION BRIEFING MEETING 100.00
11/2/2011 REGULAR BOARD OF DIRECTORS MEETING 100.00
11/3/2011 METRO COMMISSION BRIEFING MEETING 100.00
11/7/2011 PADRE DAM MWD CEREMONY 100.00
11/16/2011 FINANCE AND ADMINISTRATIVE COMMITTEE MEETING 100.00
11/30/2011 SPECIAL BOARD OF DIRECTORS MEETING 100.00
12/6/2011 SOUTH COUNTY ECONOMIC DEVELOPMENT 100.00
1/4/2012 REGULAR BOARD OF DIRECTORS MEETING 100.00
1/18/2012 FINANCE AND ADMINISTRATIVE COMMITTEE MEETING 100.00
3/7/2012 REGULAR BOARD OF DIRECTORS MEETING 100.00
3/14/2012 SPECIAL BOARD OF DIRECTORS MEETING - DISCUSS FORM 700 100.00
3/19/2012 FINANCE AND ADMINISTRATIVE COMMITTEE MEETING 100.00
Director's Fee Total 1,900.00
Registration Fee 9/10/2011 REGISTRATION FEE - SPECIAL DISTRICT AND LOCAL
GOVERNMENT INSTITUTE SEPTEMBER 8-10, 2011
780.00
Registration Fee Total 780.00
Travel 9/31/2011 LODGING FEE - ATTENDED THE SPECIAL DISTRICTS & LOCAL
GOV'T INSTITUTE FINANCE SEMINAR SEPT. 7-9, 2011
577.65
9/7/2011 AIRFARE FEE TO ATTEND THE SPECIAL DISTRICTS & LOCAL
GOV'T INSTITUTE FINANCE SEMINAR
397.80
Travel Total 975.45
Grand Total 3,655.45$
ATTACHMENT F
SECTION F
Mar 12A/Gonzalez Page 4 of Pages 8
Printed Date:
5/23/20124:21 PM
OTAY WATER DISTRICT
SUMMARY - BOARD OF DIRECTORS EXPENSES
FOR THE PERIOD JULY 1, 2011 THROUGH MARCH 31, 2012
DIRECTOR'S NAME:LOPEZ, JOSE
Account Name Date Descriptions Amount
Mileage - Business 7/31/2011 MEETING - JULY 11, 2011 22.20$
9/30/2011 MEETING - SEPTEMBER 9 & 15, 2011 13.32
10/31/2011 MEETING - OCTOBER 11, 2011 5.55
12/14/2011 MEETING - DECEMBER 14, 2011 14.43
1/31/2012 MEETING - JANUARY 12, 20 & 27, 2012 31.08
2/29/2012 MEETING - FEBRUARY 9, 24, 25 & 26, 2012 46.07
3/31/2012 MEETING - MARCH 6, 12, 16, 20 & 29, 2012 91.58
Mileage - Business Total 224.22
Mileage - Commuting 7/31/2011 MEETING - JULY 5, 12, & 15, 2011 33.30
8/31/2011 MEETING - AUGUST 4, 10, & 18, 2011 33.30
9/30/2011 MEETING - SEPTEMBER 7, 14, 19, 28, & 29, 2011 58.83
10/31/2011 MEETING - OCTOBER 5 & 19 2011 33.30
11/30/2011 MEETING - NOVEMBER 2, 28, & 30, 2011 33.30
1/31/2012 MEETING - JANUARY 14, 18 & 24, 2012 33.30
2/29/2012 MEETING - FEBRUARY 1, 16 & 21, 2012 33.30
3/31/2012 MEETING - MARCH 7, 14, 19 & 21, 2012 45.51
Mileage - Commuting Total 304.14
Director's Fee 7/5/2011 AD HOC COMMITTEE MEETING - HEALTH BENEFITS NEGOTIATIONS 100.00
7/11/2011 DESALINATION PLANT WITH ROSARITO MAYOR 100.00
7/12/2011 ENGINEERING AND OPERATIONS COMMITTEE MEETING 100.00
7/15/2011 REGULAR BOARD OF DIRECTORS MEETING 100.00
8/4/2011 AD HOC COMMITTEE MEETING - HEALTH BENEFITS NEGOTIATIONS 100.00
8/10/2011 REGULAR BOARD OF DIRECTORS MEETING 100.00
8/18/2011 ENGINEERING AND OPERATIONS COMMITTEE MEETING 100.00
9/7/2011 REGULAR BOARD OF DIRECTORS MEETING 100.00
9/9/2011 MEETING WITH STAR NEWS EDITOR CARLOS DAVALOS 100.00
9/14/2011 WATER CONSERVATION GARDEN COMMITTEE MEETING 100.00
9/15/2011 MEETING WITH CHULA VISTA COUNCIL WOMAN PAT AGUILAR 100.00
9/19/2011 FINANCE AND ADMINISTRATIVE COMMITTEE MEETING 100.00
ATTACHMENT G
SECTION G
Mar 12A/Lopez Page 5 of Pages 8
Printed Date:
5/23/20124:21 PM
OTAY WATER DISTRICT
SUMMARY - BOARD OF DIRECTORS EXPENSES
FOR THE PERIOD JULY 1, 2011 THROUGH MARCH 31, 2012
DIRECTOR'S NAME:LOPEZ, JOSE
Account Name Date Descriptions Amount
ATTACHMENT G
SECTION G
Director's Fee 9/28/2011 ENGINEERING AND OPERATIONS COMMITTEE MEETING 100.00
9/29/2011 METRO COMMISSION BRIEFING MEETING 100.00
10/5/2011 REGULAR BOARD OF DIRECTORS MEETING 100.00
10/11/2011 CITY COUNCIL MEETING - GREEN BUSINESS RECOGNITION AWARD 100.00
10/19/2011 ENGINEERING AND OPERATIONS COMMITTEE MEETING 100.00
11/2/2011 REGULAR BOARD OF DIRECTORS MEETING 100.00
11/28/2011 ENGINEERING AND OPERATIONS COMMITTEE MEETING 100.00
11/30/2011 SPECIAL BOARD OF DIRECTORS MEETING 100.00
12/14/2011 WATER CONSERVATION GARDEN COMMITTEE MEETING 100.00
1/4/2012 REGULAR BOARD OF DIRECTORS MEETING 100.00
1/12/2012 GENERAL MANAGER MEETING 100.00
1/17/2012 METRO COMMISSION WITH OTAY STAFF 100.00
1/18/2012 FINANCE AND ADMINISTRATIVE COMMITTEE MEETING 100.00
1/20/2012 MEETING WITH STATE SENATOR JOEL ANDERSON AND GENERAL
MANAGER OF OTAY
100.00
1/24/2012 ENGINEERING AND OPERATIONS COMMITTEE MEETING 100.00
1/27/2012 AGENDA BRIEFING WITH GENERAL MANAGER AND COUNSEL 100.00
2/1/2012 REGULAR BOARD OF DIRECTORS MEETING 100.00
2/9/2012 UNION TRIBUNE MEETING WITH MR. JOHN LYNCH 100.00
2/16/2012 ENGINEERING AND OPERATIONS COMMITTEE MEETING 100.00
2/21/2012 SPECIAL BOARD OF DIRECTORS MEETING 100.00
2/24/2012 AGENDA BRIEFING WITH GENERAL MANAGER AND COUNSEL 100.00
2/25/2012 HOOVER DAM TOUR - METROPOLITAN WATER 100.00
2/26/2012 PARKER DAM AND COLORADO RIVER TOUR - METROPOLITAN 100.00
Mar 12A/Lopez Page 6 of Pages 8
Printed Date:
5/23/20124:21 PM
OTAY WATER DISTRICT
SUMMARY - BOARD OF DIRECTORS EXPENSES
FOR THE PERIOD JULY 1, 2011 THROUGH MARCH 31, 2012
DIRECTOR'S NAME:LOPEZ, JOSE
Account Name Date Descriptions Amount
ATTACHMENT G
SECTION G
Director's Fee 3/6/2012 METROPOLITAN WATER DISTRICTS FINANCE MEETING 100.00
3/7/2012 REGULAR BOARD OF DIRECTORS MEETING 100.00
3/12/2012 BUS TRIP FROM CWA TO (LA) METRO WATER DISTRICTS MEETING 100.00
3/14/2012 WATER CONSERVATION GARDEN COMMITTEE MEETING 100.00
3/16/2012 GENERAL MANAGER MEETING - COMMITTEE AGENDA ITEMS 100.00
3/19/2012 BOARD BUDGET WORKSHOP 100.00
3/20/2012 COUNCIL ON WATER UTILITIES MEETING 100.00
3/21/2012 ENGINEERING AND OPERATIONS COMMITTEE MEETING 100.00
3/29/2012 GENERAL MANAGER AND COUNSEL - AGENDA BREIFING 100.00
Director's Fee Total 4,400.00
Business meetings 2/21/2012 COUNCIL ON WATER UTILITIES MEETING 25.00
3/5/2012 SAN YSIDRO CHAMBER OF COMMERCE 95.00
3/20/2012 COUNCIL ON WATER UTILITIES MEETING 25.00
Business meetings Total 145.00
Grand Total 5,073.36$
Mar 12A/Lopez Page 7 of Pages 8
Printed Date:
5/23/20124:21 PM
OTAY WATER DISTRICT
SUMMARY - BOARD OF DIRECTORS EXPENSES
FOR THE PERIOD JULY 1, 2011 THROUGH MARCH 31, 2012
DIRECTOR'S NAME:ROBAK, MARK
Account Name Date Descriptions Amount
Mileage - Business 7/15/2011 MEETING - JULY 15, 2011 3.33$
9/7/2011 MEETING - SEPTEMBER 2, & 7, 2011 16.65
10/5/2011 MEETING - OCTOBER 5, 2011 3.33
1/4/2012 MEETING - JANUARY 4, 2012 3.33
2/21/2012 MEETING - FEBRUARY 21, 2012 3.33
3/31/2012 MEETING - MARCH 7, 14, & 19, 2012 9.99
Mileage - Business Total 39.96
Mileage - Commuting 7/15/2011 MEETING - JULY 15, 2011 2.22
9/4/2011 MEETING - SEPTEMBER 4, 2011 2.22
10/5/2011 MEETING - OCTOBER 5, 2011 2.22
1/4/2012 MEETING - JANUARY 4, 2012 2.22
2/21/2012 MEETING - FEBRUARY 21, 2012 2.22
3/31/2012 MEETING - MARCH 7, 14, & 19, 2012 6.66
Mileage - Commuting Total 17.76
Director's Fee 7/15/2011 REGULAR BOARD OF DIRECTORS MEETING 100.00
9/2/2011 MEETING CHULA VISTA CHAMBER OF COMMERCE 100.00
9/7/2011 REGULAR BOARD OF DIRECTORS MEETING 100.00
10/5/2011 REGULAR BOARD OF DIRECTORS MEETING 100.00
1/4/2012 REGULAR BOARD OF DIRECTORS MEETING 100.00
2/21/2012 SPECIAL BOARD OF DIRECTORS MEETING - DISCUSS SALT
CREEK GOLF COURSE
100.00
3/7/2012 REGULAR BOARD OF DIRECTORS MEETING 100.00
3/14/2012 SPECIAL BOARD OF DIRECTORS MEETING - DISCUSS FORM 700 100.00
3/19/2012 SPECIAL BOARD OF DIRECTORS MEETING - DISCUSS SALES
FORECASTING
100.00
Director's Fee Total 900.00
Registration Fee 8/19/2011 REGISTRATION FEE - SAN DIEGO EAST CO. CHAMBER
WORKSHOP
35.00
10/26/2011 REGISTRATION FEE - EAST COUNTY ECONOMIC DEVELOPMENT
COUNCIL
20.91
Registration Fee Total 55.91
Grand Total 1,013.63$
ATTACHMENT H
SECTION H
Mar 12A/Robak Page 8 of Pages 8
Printed Date:
5/23/20124:21 PM
STAFF REPORT
TYPE MEETING: Regular Board
MEETING DATE: June 6, 2012
SUBMITTED BY:
Daniel Kay
Associate Civil Engineer
Ron Ripperger
Engineering Manager
PROJECT: Various DIV. NO. ALL
APPROVED BY:
Rod Posada, Chief of Engineering
German Alvarez, Asst. General Manager
Mark Watton, General Manager
SUBJECT: Informational Item – Third Quarter Fiscal Year 2012 Capital
Improvement Program Report
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors (Board)
accept the Third Quarter Fiscal Year 2012 Capital Improvement Program
(CIP) Report for review and receives a summary via PowerPoint
presentation.
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To update the Board about the status of all CIP project expenditures
and to highlight significant issues, progress, and milestones on
major projects.
ANALYSIS:
To keep up with growth and to meet our ratepayers' expectations to
adequately deliver safe, reliable, cost-effective, and quality water,
each year the District staff prepares a Six-Year CIP Plan that
identifies the District’s infrastructure needs. The CIP is comprised
of four categories consisting of backbone capital facilities,
replacement/renewal projects, developer's reimbursement projects, and
capital purchases.
AGENDA ITEM 8b
The Third Quarter Fiscal Year 2012 update is intended to provide a
detailed analysis of progress in completing these projects within the
allotted time and budget of $24.1 million. Expenditures through the
Third Quarter totaled approximately $12.6 million. Approximately 52%
of the Fiscal Year 2012 expenditure budget was spent.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
None.
STRATEGIC GOAL:
The Capital Improvement Program supports the District’s Mission
statement, “To provide customers with the best quality water,
wastewater, and recycled water service in a professional, effective,
and efficient manner” and the District’s Vision, “A District that is
innovative in providing water services at affordable rates, with a
reputation for outstanding customer service.”
LEGAL IMPACT:
None.
DK/RR/RP:jf
P:\CIP\CIP Quarterly Reports\2012\Q3\Staff Report\BD 06-06-12, Staff Report, Third Quarter FY 2012 CIP Report, (DK-RR-RP).docx
Attachments: Attachment A – Committee Action
Attachment B - Fiscal 2012 Third Quarter CIP Expense
Report
Attachment C – Presentation
ATTACHMENT A
SUBJECT/PROJECT:
Various
Informational Item – Third Quarter Fiscal Year 2012 Capital
Improvement Program Report
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee reviewed
this item at a Committee Meeting held on May 25, 2012 and the
following comments were made:
Staff presented a PowerPoint presentation of the Quarterly CIP
Budget Update and indicated that the overall expenditures
through the third quarter of FY 2012 totaled approximately
$12.6 million, which is about 52% of the District’s fiscal year
budget.
Staff indicated that the District’s FY 2012 CIP budget consists
of 75 projects that total $24.1 million and is divided into
four categories:
o Capital Facilities= $11.8 million
o Replacement/Renewal= $10.3 million
o Capital Purchases= $2.0 million
o Developer Reimbursement= $0.0 million
The PowerPoint presentation included the following:
o Total Life-to-Date Expenditures
o CIP Budget Forecast vs. Expenditures
o Major CIP Projects
o CIP Projects in Construction
o Construction Contract Status thru March 31, 2012 of
projects, contract amount with allowances, net change
orders, percent of project completion, and estimated
completion date
o Consultant Contract Status of contract amounts, approve
payments to date, change orders, dates when contracts were
signed and the end date of contracts
Staff provided an update of the following:
o RWCRWF Upgrades Project
o La Presa System Improvements Project, Demolition of 850-1
and 657-1 Pump Stations and Forebay Reservoir, Demolition
of Dorchester Reservoir and Pressure Reducing Station
o Calavo Gardens Sewer Rehabilitation Project
In response to a question by the Committee, staff stated that
the actual projected expenditures are a little under the
estimated projections but does not create any financial or
funding issues. Staff anticipates that approximately 75% of
the FY 2011-2012 CIP Budget will be spent.
Following the discussion, the Committee supported staffs’
recommendation and presentation to the full board as an informational
item.
Otay Water District
Capital Improvement Program
Fiscal Year 2012
3rd Quarter Update
(through March 31, 2012)
Calavo Gardens Sewer Rehabilitation
Background
The approved CIP Budget for Fiscal Year 2012 consists of 75 projects that total $24.1 million. These projects are broken down into four categories.
1.Capital Facilities $11.8 million
2.Replacement/Renewal $10.3 million
3.Capital Purchases $ 2.0 million
4.Developer Reimbursement $ 0.0 million
Overall expenditures through the third quarter Fiscal Year 2012 totaled $12.6 million which is 52% of our fiscal year budget.
Fiscal Year 2012
3rd Quarter Update
($1,000’s)
CIP
CAT Description FY 2012
Budget
FY 2012
Expenditures
%
FY 2012
Budget
Spent
Total Life-to-
Date Budget
Total
Life-to-Date
Expenditures
%
Life-to-
Date
Budget
Spent
1 Capital
Facilities $11,770 $5,524 47% $140,588 $38,975 28%
2 Replacement/
Renewal $10,369 $6,413 62% $53,668 $23,088 43%
3 Capital
Purchases $1,973 $659 33% $14,764 $8,616 58%
4 Developer
Reimbursement $5 $0 0% $7,882 $1 0%
Total:
$24,117 $12,596 52% $216,902 $70,680 33%
Fiscal Year 2012
3rd Quarter
CIP Budget Forecast vs. Expenditures
$24,117,000
$12,596,000
$-
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
FISCAL YEAR PERIOD IN MONTHS
Budget Forecast
Total Expenditures
District Map of Major CIP Projects
CIP Projects in Construction
Phase I of 944-1R Recycled Water Pump Station Improvements
Installation of New Pump
New Instrumentation
New Suction Header Piping
Three (3) New Pressure Reducing Stations
$3.95M Budget
Above: New Suction Header and New Pump No. 3
Left: View of Suction Header from Other Side. Fans & Duct System Installed on Wall to the Right
CIP Projects in Construction
RWCRWF Upgrades
New Aeration System, Blower System, and Electrical Instrumentation
$4.95M Budget
Above: New Aeration Panels Installed in Refurbished Aeration Basin
Left: New Floating Mixers Inside Aeration Basin
CIP Projects in Construction
La Presa System Improvements
Demolition of 850-1 and 657-1 Pump Stations and Forebay Reservoir
Multiple Interconnections Throughout Spring Valley
Demolition of Dorchester Reservoir and Pressure Reducing Station
$1.24M Budget
Above: New PRV Installed at La Presa Site
Left: Installing 16-Inch Interconnection at Paradise Valley Road
CIP Projects in Construction
Calavo Gardens Sewer Rehabilitation
Replacement of 4,500 Linear Feet of Sewer
Manhole Rehabilitation/Replacement
Capacity Upgrades
New Flow Control and Diversion Vault for Calavo Lift Station
$3.10M Budget
Above: Sewer Replacement on Hidden Mesa Drive
Left: 8-Inch Sewer Pipe Installation on Louisa Drive
Construction Contract Status
CIP NO. PROJECT TITLE CONTRACTOR BASE BID
AMOUNT
CONTRACT
AMOUNT W/
ALLOWANCES
NET CHANGE
ORDERS* CURRENT
CONTRACT
AMOUNT
TOTAL
EARNED
TO DATE
% CHANGE
ORDERS W/
ALLOWANCE
CREDIT**
% COMPLETE
EST.
COMP.
DATE PROJECT
TOTAL %
P2505/P2506 657-1 & 657-2 Reservoir
Coating & Upgrades Blastco Inc. $582,500 $632,500 $5,627 1.0% $607,912 $607,912 -3.9% 100.0% Complete
Oct 2011
P2488/P2489
Del Rio Road & Gillispie
Drive Emergency
Interconnections
LH Woods $339,000 $379,000 $9,699 2.9% $368,105 $368,105 -2.9% 100.0% Complete
Aug 2011
R2091
944-1R RecycledPump
Station Upgrade & System
Enhancments
Sepulveda $1,099,423 $1,162,423 $0 0.0% $1,121,384 $794,947 0.0% 70.9% June 2012
R2096 RWCWRF Upgrades Newest $3,349,000 $3,499,000 $17,896 0.5% $3,366,896 $2,870,627 0.0% 85.3% May 2012
P2502/P2503
HVAC Improvements at
803-1 & 850-2 Pump
Stations
3-D Enterprises $48,500 $53,500 $2,919 6.0% $56,419 $56,419 5.5% 100.0% Complete
Feb 2012
P2370 Jamacha Rd. Meter
Relocations Pacific Meters $27,350 $30,350 $0 0.0% $30,350 $30,350 0.0% 100.0% Complete
Dec 2011
P2370 La Presa System
Improvements TC Construction $938,995 $978,995 $31,906 3.4% $990,901 $504,939 0.0% 51.0% Aug 2012
R1501 Recycled Water Force
Main Access Rd. Repairs Skyline Services $99,195 $109,195 $0 0.0% $99,195 $99,195 -9.2% 100.0% Complete
Jan 2012
S2019/S2020/
S2022/S2026
Calavo Gardens Sewer
Rehabilitation
Garcia Juarez
Construction $2,232,275 $2,316,275 $0 0.0% $2,232,275 $361,200 0.0% 16.2% May 2013
TOTALS: $8,716,238 $9,161,238 $68,047 0.8% $8,873,436 $5,693,694 -3.1%
*NET CHANGE ORDERS DO NOT INCLUDE ALLOWANCE ITEM CREDITS. IT'S A TRUE CHANGE ORDER PERCENTAGE FOR THE PORJECT
**THIS CHANGE ORDER RATE INCLUDES THE CREDIT FOR UNUSED ALLOWANCES
Consultant Contract Status
Consultant Contract Status
Consultant Contract Status
QUESTIONS?
STAFF REPORT
TYPE
MEETING:
Regular Board
MEETING
DATE:
June 6, 2012
SUBMITTED
BY:
Mark Watton
General Manager
W.O./G.F.
NO:
N/A DIV.
NO.
N/A
APPROVED BY:
Mark Watton, General Manager
SUBJECT: General Manager’s Report
ADMINISTRATIVE SERVICES:
Water Conservation and School Education:
Outreach Events:
o On May 12th, the District presented at the City of Chula
Vista’s NatureScape Presentation, held at Southwestern
College. Over 50 people signed up for the class.
o On May 19th, the District’s Best-in-District winner, Cindy
Hardman, was presented with her award at the California
Friendly Landscape Contest Awards Ceremony held at The
Garden.
School Garden Tours - Through the end of May, 33 tours were
conducted at the Water Conservation Garden. There were five
tours conducted in May, involving 190 2nd, 3rd and 4th graders
and 55 parents from Chula Vista Hills and Sweetwater Springs
Elementary Schools.
EPA WaterSense New Home Specs - Following its legislative
guidelines, the District submitted a comment in support of
EPA’s revised new home specifications for builders certified
through their program. This program is voluntary and is
designed to encourage builders to go beyond federal water
efficiency standards.
Safety and Security:
Golden Guardian Exercise 2012 – On May 16th, the District
participated in the “Golden Guardian 2012 County of San
AGENDA ITEM 9
2
Diego Full Scale Exercise”. The purpose of the exercise was
to assess the participating jurisdictions’ plans, policies,
and procedures for responding to and recovering from a
catastrophic event occurring within Southern California.
The District’s scenario was a major water main break caused
by an earthquake.
Human Resources:
Water Utilities Human Resources Committee (WUHRC) – HR staff
attended the quarterly WUHRC meeting at the Kearny Mesa San
Diego County Water Authority facility. HR personnel gather
on a quarterly basis to revise best practices and network
with each other.
Recruitments – HR is currently recruiting for the following
positions: Engineering Manager, Senior Civil Engineer, IT
Manager, Safety and Security Administrator, Finance Manager,
Reclamation Plant Operator, Utility Worker, and placement of
District employees on the District’s Hazardous Waste
Operations and Emergency Response Confined Space Rescue
(HAZWOPER) Team.
New Hires/Promotions – There were three new hires in the
month of May: Construction Inspector II, Water Systems
Operator I, and Accounting Intern.
Purchasing and Facilities:
Purchase Orders – There were 102 purchase orders processed
in May 2012 for a total of $372,583.60.
INFORMATION TECHNOLOGY AND STRATEGIC PLANNING:
New Division Boundaries - GIS finalized the Board-approved
boundaries. Some minor adjustments were needed to
accommodate exact alignment between division lines and
parcel lines to avoid parcels being in more than one
District. These boundaries are now being published on
external and internal web sites. As part of this effort,
staff also updated the division number as part of the
information kept on each parcel.
AirTrak – Staff met with the AirTrak (GPS vehicle tracking)
vendor last month and learned that the Sprint wireless
technology is evolving and causing our current in-vehicle
hardware to change as well. Customer Service staff is
3
currently evaluating the cost for wireless service. This is
a good time to review cellular pricing in general.
ArcGIS - As part of the periodic program to keep the
District’s software versions current, staff has created
upgrades to Engineering staff’s software: ARCGIS10 and
Autocad 2011.
Outsourced Email Solution - IT staff has implemented an
outsourced email solution and network management services.
In the case of email, it is a service that is “in the cloud”
with the District’s software hosted by a vendor. For the
network, an outside vendor will be monitoring the District’s
internal environment and keeping it up-to-date and
protected.
Remote Data Facility - As we modernize our internal data
center environment, staff has “shut down” one remote data
facility, reducing electricity and air conditioning costs.
Staff is also upgrading server hardware to serve as a
platform for future server consolidations. This
consolidation will reduce the number of internal servers by
more than 40%.
Interactive Intelligence – The District is changing telecom
vendors for support of our new Interactive Intelligence
(I3) Phone System moving from ACP to ATI. The existing
vendor did a fine job for us and the new vendor has even
greater strengths. The new vendor will allow us to use our
system in ways which will help us be more efficient and use
our phone system to continue to improve our quality customer
service.
Migrating SQL Server 2005 to SQL Server 2008 - IT staff is
in the process of upgrading the SQL Server 2005 to SQL
Server 2008. The SQL Server 2008 introduces a wide variety
of new features. This would help as we expand our systems
and add new features. This is a complicated process as it
impacts every single database currently in use. We are
making a transition in a phased manner, starting with
smaller databases then testing them thoroughly before going
live.
Strategic Plan Process Evaluation – Staff evaluated the
Strat Plan “as-is” process and defined the new “to-be”
process in order to eliminate the Strat Plan Assistant
position, which has been a temporary position. A meeting
was held with Senior Management to communicate the new “to-
be” process for the Strat Plan. A few meetings will be held
4
with Management and the departmental secretaries to move
forward in implementing the new process.
FINANCE:
AMR Efficiencies – The multi-year program to implement AMR
meters is coming to a successful conclusion. With the last
of the AMR meter implementations about to occur, the meter
reading team is preparing to reduce in size by one FTE.
This will occur in a few months after the last route of new
AMR meters is tested and converted from a manual read route
to an automatic read route.
Request for Pricing – Staff is preparing the final draft for
pricing of the annual comparative reads. These comparative
reads are the District’s way of assessing the accuracy of
the AMR reads, and that the AMR meters are functioning
correctly. This also provides the District with an annual
review of the meter box condition and ensures no
obstructions are built that would limit our access to the
meter.
FY2013 Budget Workshop Follow-Up – At the May Budget
Workshop, Board members requested additional information.
The following items will be addressed in a staff report at
the July Board meeting: offsetting of outsourcing cost and
other cost savings associated with the reduction in FTEs
since 2007; salaries and benefits per customer by agency, as
well as FTE per customer by agency; a comparison of fixed
and variable costs of water by agency; the operating ratio;
and the OPEB original estimate of savings compared to the
projected OPEB savings.
Financial Reporting:
o For the ten months ended April 30, 2012, there are
total revenues of $61,448,672 and total expenses of
$62,725,355. The expenses exceeded revenues by
$1,236,683 primarily due to the lower than budgeted
water sales, especially in the first quarter of the
year when the District experienced cooler weather than
normal and earlier rainfall than normal.
o The market value shown in the Portfolio Summary and in
the Investment Portfolio Details as of April 30, 2012,
total $89,462,403.82 with an average yield to maturity
of 0.520%. The total earnings year-to-date are
$503,315.84.
5
ENGINEERING AND WATER OPERATIONS:
Engineering:
Rancho del Rey Groundwater Well Development: Tetra Tech
submitted the 90% construction drawing on May 11th. A draft
sewer agreement was sent to the City of Chula Vista on February
22nd, a revised draft Industrial User Discharge Permit
application was sent to the City of San Diego on April 17th, and
a Hazardous Materials Business Plan was sent to the County on
April 23rd. Additional activities are underway to secure a
power supply from SDG&E and a storm drain connection for
discharges into the storm drain system. Staff is preparing a
request for a grant from the United States Bureau of
Reclamation (USBR). Potentially 25% of the cost of the project
could be offset if the funds are granted. (P2434)
Otay Interconnect Pipeline: This project consists of
installing approximately 5.2 miles of 30-inch diameter pipe
from H Street in Chula Vista to Paradise Valley Road in Spring
Valley. The project currently has two preferred alignments
(Proctor Valley Road and Corral Canyon Road). Staff is
currently working on a study to demonstrate “good cause” to the
SDCWA for the parallel encroachment along the Proctor Valley
Road. The Bonita Highlands Homeowner’s Association (BHHA)
provided a letter in support of the Proctor Valley Road
alignment March 27th. In the letter, BHHA proposed a new
alignment that is a combination of Proctor Valley and Corral
Canyon Road. A meeting was held in the field with USF&WS and
Caltrans to observe a portion of the alignment proposed by BHHA
on April 24t. A follow-up field meeting was held with Caltrans
on May 2nd. Staff presented to BHHA on May 8th. (P2511)
La Presa System Improvements: This project consists of
demolishing the facilities at the La Presa Pump Station Site,
constructing an 850/657 Pressure Reducing Station, demolishing
the Dorchester Reservoir site, and installing several
interconnections in the 640 Zone. In addition, sixty-three
(63) homes surrounding the Dorchester Reservoir site will incur
a pressure increase due to the demolition of the reservoir.
Staff created a rebate program, which the Board of Directors
approved on February 1, 2012, for the installation of new and
upgraded water pressure regulators for the 63 homeowners
associated with the Dorchester Project and the program is
complete. The pressure has been increased and the tie-in is
complete. The contractor, TC construction, has started the
demolition of the Dorchester Reservoir. Project is on budget
and anticipated to be completed in July 2012. (P2370)
6
944-1R Recycled Water Pump Station Upgrades & Enhancements:
This project consists of upgrading the 944-1R Pump Station with
one (1) new pump, new pipe configurations, and electrical
upgrades to keep up with current and future recycled water
demands. The contractor, Sepulveda Construction, Inc.,
continues to install the instrumentation, pump station piping
and construction of three (3) pressure reducing stations.
Project is on budget and anticipated to be completed in June
2012. (R2091)
Ralph W. Chapman Water Reclamation Facility Upgrade: This
project consists of an upgrade to the treatment plant to reduce
the nitrogen levels in the plant effluent. The upgrade includes
modifications to the aeration basins, the addition of energy-
efficient turbo blowers and replacement of corroded air piping,
a new cover for the filter backwash storage tank, a new filter
air scour system, and automation enhancements. The treatment
plant was shut down on January 14, 2012. The plant is scheduled
to receive seed sludge to begin the startup process on May 24th.
NEWest has completed all major components of construction, and
will provide support and troubleshooting efforts during the
startup of the plant. Project is on budget and construction is
anticipated to be completed in June 2012. (R2096)
30-Inch, 980 Zone, Hunte Parkway – Proctor Valley/Use Area:
This project consists of the installation of approximately
2,399 linear-feet of 30-inch steel pipe and appurtenances on
Hunte Parkway at Proctor Valley Road, at the entrance to the
Salt Creek Golf Course, in the City of Chula Vista. Care will
be exercised to not interfere with the Salt Creek Golf Course
business access. The pipeline will increase total water
delivery to reduce pressure losses experienced during periods
of high demand. The Contractor, Sepulveda Construction Inc.,
began potholing the alignment for conflicts and pipe
fabrication submittals in May. Mobilization for pipe
construction is expected in late July or early August due to
the long lead time for valve and pipe delivery. Project is on
budget and construction is anticipated to be completed in
November 2012. (P2514)
Avocado, Louisa, Calavo, Challenge, Hidden Mesa Sanitary Sewer
Replacement: This project consists of replacing approximately
4,500 ft. of sewer pipeline in Avocado Blvd. and neighboring
residential streets. The contractor, Garcia Juarez, continues
the sewer replacement on Calavo Dr., Challenge Blvd., and Louisa
Dr. Project is on budget and construction is anticipated to be
completed in May 2013. (S2019, S2020, S2022, S2026)
850-3 Reservoir Exterior Coating & Upgrades: This project
consists of replacing the exterior coating of the 3.0 MG 850-3
7
Reservoir, along with providing structural upgrades to ensure
the tank complies with both State and Federal OSHA standards, as
well as American Water Works Association and County Health
Department standards. The contractor, Advanced Industrial
Services, Inc., mobilized on-site on April 30, 2012, and began
the structural modifications to the interior ladder and roof
hatch. Project is anticipated to be completed in July 2012.
(P2491)
For the month of April 2012, the District sold 27 meters (27
EDUs) generating $246,422 in revenue. Projection for this
period was 23 meters (36.7 EDUs) with budgeted revenue of
$307,729. Projected revenue from July 1, 2011 through June 30,
2012 is $3,376,200 against a budget of $3,236,611.
Approximately 3,237 linear feet of both CIP and developer
project pipeline was installed in April 2012. The Construction
Division performed quality control for these pipelines.
The following table summarizes Engineering's project purchases and
Change Orders issued during the period of April 22, 2012 through May
21, 2012 that were within staff signatory authority:
Date
Action
Amount
Contractor/
Consultant Project
5/8/12 P.O. $11,700 Utility Service
Co., Inc.
Safety & security
evaluation of water
storage tanks
(P2382)
5/9/12 P.O. $1,500 Inland Aerial
Surveys, Inc.
Regulatory Site
Access Road and
Pipeline Relocation
(P2504)
Water Operations:
The Treatment Plant has been offline for facility upgrades
since January 14, 2012 with a tentative restart of early June,
2012.
Total number of potable water meters is 48,693.
8
The April potable water purchases were 2,18.9,acre feet which
is 12.5% above the budget of 1,936.2 acre feet. The cumulative
purchases through April is 24,666.6 acre feet which is 2.9%
below the cumulative budget of 25,414.0 acre feet.
The April recycled water purchases and production was 214.3
acre feet which is 7.7% below the budget of 232.2 acre feet.
The cumulative production and purchases through March is
2,911.7 acre feet which is 8.8% below the cumulative budget of
3,191.6 acre feet.
9
Recycled water consumption for the month of April is as
follows:
Total consumption was 137.1 acre-feet or 44,672,804 gallons and
the average daily consumption was 1,489,093 gallons per day.
Total number of recycled water meters is 700.
Total recycled water consumption as of April for FY 2012 is
3,039.0 acre-feet.
Wastewater flows for the month of April were as follows:
Total basin flow, gallons per day: 1,771,097.
Spring Valley Sanitation District Flow to Metro, gallons per
day: 586,814.
Total Otay flow, gallons per day: 1,184,142.
Flow Processed at the Ralph W. Chapman Water Recycling
Facility, gallons per day: 0.
Flow to Metro from Otay Water District, gallons per day:
1,184,282.
By the end of April there were 6,082 wastewater
connections/EDUs.
Exhibit A
OTAY WATER DISTRICT
COMPARATIVE BUDGET SUMMARY
FOR TEN MONTHS ENDED APRIL 30, 2012
REVENUES:
Water Sales
Energy Charges
System Charges
MWD & CWA Fixed Charges
Penalties
Total Water Sates
Reclamation Sales
Sewer Charges
Meter Fees
Capacity fee Revenues
Betterment Fees for Maintenance
Non-Operating Revenues
Tax Revenues
Interest
Transfer from OPEB
Transfer from Betterment Reserve
Transfer from Replacement
General, Fund Draw Down
Transfer from General Fund
Total Revenues
EXPENSES:
Potable Water Purchases
Recycled Water Purchases
CWA-Infrastructure Access Charge
CWA-Customer Service Charge
CWA-Emergency Storage Charge
MWD-Capacity Res Charge
MWD-Readiness to Serve Charge
Subtotal Water Purchases
Power Charges
Payroll & Related Costs
Material & Maintenance
Administrative Expenses
Legal Fees
Expansion Reserve
Replacement Reserve
Transfer to Sewer Fund Reserve
Transfer to General Fund Reserve
Transfer to Sewer Replacement
Transfer to New Supply Reserve
Total Expenses
EXCESS REVENUES(EXPENSE)
F:IMORPTIFS2012-0412
Annual
Budget
$ 36,598,100
1,874,000
9,542,100
8,981,500
913,100
57,908,800
7,395,500
2,336,000
82,000
1,044,000
628,600
2,021,600
3,839,600
158,300
1,380,000
30,000
120,000
522,800
595,000
$ 78,062,200
$ 27,793,100
1,452,800
1,756,900
1,562,600
3,585,800
603,900
1,488,600
38,243,700
2,440,900
18,119,600
4,300,000
4,180,700
380,000
555,000
3,330,000
786,800
2,420,500
1,720,000
1,585,000
$ 78,062,200
$
YTD
Actual
$ 28,023,764
1,547,536
7,983,586
7,343,840
610,422
45,509,148
5,389,407
1,995,209
106,609
1,006,326
581,947
1,646,691
2,975,940
70,895
1,150,000
25,000
100,000
435,700
495,800
$
$ 61,488,672 $
$ 22,334,047
1,369,299
1,457,230
1,278,264
2,868,294
508,632
1,234,343
31,050,109
1,808,413
14,659,339
2,979,921
3,213,135
350,038
462,500
2,775,000
655,700
2,017,100
1,433,300
1,320,800
$
$ 62,725,355 $
$ (1,236,683) $
YTD YTD
Budget Variance Var%
30,350,700 $ (2,326,936) (7.7%)
1,560,700 (13,164) (0.8%)
7,950,000 33,586 0.4%
7,329,000 14,840 0.2%
739,500 (129,078) (17.5%)
47,929,900 (2,420,752) (5.1%)
5,776,000 (386,593) (6.7%)
1,942,800 52,409 2.7%
68,300 38,309 56.1%
890,000 116,326 13.1%
523,800 58,147 11.1%
J,666,900 (20,209) (1.2%)
3,087,600 (111,660) (3.6%)
131,900 (61,005) (46.3%)
1,150,000 0.0%
25,000 0.0%
100,000 0.0%
435,700 0.0%
495,800 0.0%
64,223,700 $ (2,735,028) (4.3%)
22,985,200 $ 651,153 2.8%
1,261,800 ( 107,499) (8.5%)
1,457,400 170 0.0%
1,284,000 5,736 0.4%
2,921,600 53,306 1.8%
513,300 4,668 0.9%
1,240,400 6,057 0.5%
31,663,700 613,591 1.9%
1,986,400 177,987 9.0%
15,270,574 611,235 4.0%
3,136,733 156,811 5.0%
3,417,943 204,808 6.0%
316,667 (33,371 ) (10.5%)
462,500 0.0%
2,775,000 0.0%
655,700 0.0%
2,017,100 0.0%
1,433,300 0.0%
1,320,800 0.0%
64,456,416 $ 1,731,061 2.7%
(232,716) $ (1,003,967)
512412012 4:13 PM
OTAY WATER DISTRICT
INVESTMENT PORTFOLIO REVIEW
APRIL 30, 2012
INVESTMENT OVERVIEW & MARKET STATUS:
The federal funds rate has remained constant now for over 40-months. On December 16,2008, at the Federal Reserve Board's regular
scheduled meeting, the federal funds rate was lowered from 1.00% to "a target range ofbetween Zero and 0.25%" in response to the
nation's ongoing financial crisis, as well as banking industry pressure to ease credit and stimulate the economy. This marked the ninth
reduction in a row since September 18,2007, when the rate was 5.25%. There have been no further changes made to the federal funds
rate at the Federal Reserve Board's subsequent regular scheduled meetings, the most recent of which was held on April 25, 2012.
They went on to say: "The Committee currently anticipates that economic conditions--including low rates ofresource utilization and a
subdued outlook for inflation over the Inedium run--are likely to warrant exceptionally low levels for the federal funds rate at least
through late-2014.
Despite the large drop in available interest rates, the District's overall effective rate of return at April 30th was 0.52%, which reflects
no change from the prior month. At the same time the LAIF return on deposits has fluctuated slightly over the last several months,
reaching an average effective yield of 0.37% for the month of April 2012. Based on our success at maintaining a competitive rate of
return on our portfolio during this extended period of interest rate declines, no changes in investment strategy are being considered at
this time.
In accordance with the District's Investment Policy, all District funds continue to be managed based on the objectives, in priority
order, of safety, liquidity, and return on investment.
PORTFOLIO COMPLIANCE: April 30, 2012
Investment State Limit Otay Limit Otay Actual
8.01: Treasury Securities 100% 100%o
8.02: Local Agency Investment Fund (Operations) $50 Million $50 Million $20.16 Million
8.02: Local Agency Investment Fund (Bonds) 100% 100% 4.55%
8.03: Federal Agency Issues 100% 100% 46.72%
8.04: Certificates of Deposit 30% 15% 0.09%
8.05: Short-Term Commercial Notes 25% 15%
8.06: Medium-Term Commercial Debt 30% 15%
8.07: Money Market Mutual Funds 20% 15%
o
o
o
8.08: San Diego County Pool 100% 100% 24.75%
12.0: Maximum Single Financial Institution 100% 50% 1.32%
Performance Measure F·12
Return on Investment
Target: Meet or Exceed 100% of LAiF
1.20
I
~ tl
1.00
oS
c 0.80 0 c... :::J 0.601la:
0.40
0.20
0.00 , IstQtr 2nd Qtr 3rdQu' 4thQtr
FYII FYII FYII FYII
_LAlF 0.51 0.47 0.52 0.48
_Otay I.D 0.92 0.89 0.g4
[] Difference 0.62 0.45 0.37 0.35
IstQtr
FYI2
2ndQtr
FYI2 Jan FYI2 Feb FYI2 Mar FYI2 3rd Qtr
FYI2 Apr FYI2
0.39 0.39 0.39 0.39 0.38 0.38 0.37
0.71 0.64 0.59 0.58 0.52 0.56 0.52
0.32 0.25 0.2\ 0.19 0.14 0.18 0.15
Month
_LAIF .Otay o Difference
$41,734,904
46.72% Otay Water District
Investment Portfolio: 4/30/12
$1,258,453
1.41 %:---------
//
$46,335,052
51.87%
DBanks (Passbook/Checking/CD) .Pools (LAIF & County) DAgencies & COJllorate NOles
OTAY
Portfolio Management
Portfolio Summary
April 30, 2012
Par Market Book % of Days to YTM YTM
Investments Value Value Value Portfolio Term Maturity 360 Equiv. 365 Equiv.
Federal Agency Issues-Callable 41,737,000.00 41,767,778.25 41,734,904.20 47.34 848 677 0.649 0.658
Certificates of Deposit -Bank 81,326.80 81,326.80 81,326.80 0.09 731 631 0.280 0.284
Local Agency Investment Fund (LAIF) 24,225,832.35 24,255,172.57 24,225,832.35 27.48 1 1 0.362 0.367
San Diego County Pool 22,109,219.22 22,181,000.00 22,109,219.22 25.08 1 1 0.452 0.458
Investments 88,153,378.37 88,285,277.62 88,151,282.57 100.00% 403 322 0.520 0.528
Cash
Passbook/Checking (not included in yield calculations) 1,177,126.20 1,177,126.20 1,177,126.20 0.230 0.233
Total Cash and Investments 89,330,504.57 89,462,403.82 89,328,408.77 403 322 0.520 0.528
Total Earnings April 30 Month Ending Fiscal Year To Date
Current Year 38,538.85 503,315.84
Average Daily Balance 90,847,040.23 97,066,649.77
Effective Rate of Return 0.52% 0.62%
I hereby certify that the investments contained in this report are made in accordance with the District Investment Policy Number 27 adopted by the Board of Directors on September 6, 2006. The
market value information provided by Interactive Data Corporation. The investments provide sufficient liquidity to meet the cash flow requirements of the District for the next six months of
expend~
7'-/ ~-J;;L
Reporting period 04/0112012-04/30/2012 Portfolio OTAY
AP
Run Dale: 05/17/2012 -16:59 PM (PRF_PM1) 7.3.0
Report Ver. 7.3.3b
OlAY
Portfolio Management Page 1
Portfolio Details -Investments
April 30, 2012
Average Purchase Stated YTM Daysto Maturity
CUSIP Investment # Issuer Balance Date Par Value Market Value Book Value Rate S&P 360 Maturity Date
Federal Agency Issues-Callable
31331KZFO 2219 Federal Farm Credit Bank 09/23/2011 3,000,000.00 3,000,060.00 2,999,451.85 0.481 AA 0.486 601 12123/2013
313378KU4 2233 Federal Home Loan Bank 03/1212012 3,000,000.00 3,002,100.00 3,000,000.00 0.500 0.493 864 09/1212014
313378R45 2235 Federal Home Loan Bank 04/04/2012 3,000,000.00 3,000,060.00 3,000,000.00 0.550 0.542 703 04/04/2014
313378VT5 2236 Federal Home Loan Bank 04/23/2012 3,000,000.00 3,000,690.00 3,000,000.00 0.600 0.592 997 01/23/2015
313378YGO 2237 Federal Home Loan Bank 04/24/2012 3,000,000.00 3,000,420.00 3,000,000.00 0.500 0.493 723 04/24/2014
3137EACK3 2146 Federal Home Loan Mortgage 05/28/2010 2,000,000.00 2,004,500.00 1,999,894.02 1.125 AM 1.154 87 07/27/2012
3137EACK3A 2148 Federal Home Loan Mortgage 05/28/2010 1,030,000.00 1,032,317.50 1,030,000.00 1.125 AM 1.108 87 07/27/2012
3137EACK3B 2149 Federal Home Loan Mortgage 05/28/2010 2,707,000.00 2,713,090.75 2,707,000.00 1.125 AM 1.109 87 07/27/2012
3134G22H4 2223 Federal Home Loan Mortgage 11/04/2011 2,000,000.00 2,000,060.00 2,000,000.00 0.700 AA 0.690 552 11/04/2013
3134G23NO 2225 Federal Home Loan Mortgage 11/02/2011 3,000,000.00 3,000,000.00 3,000,000.00 0700 AA 0.690 730 05/01/2014
3134G3AC4 2226 Federal Home Loan Mortgage 12106/2011 3,000,000.00 3,001,230.00 3,000,000.00 0.600 0.592 584 12106/2013
3134G3AQ3 2227 Federal Home Loan Mortgage 11/30/2011 2,000,000.00 2,002,540.00 2,000,000.00 0.710 AA 0.700 759 05/30/2014
3134G3BN9 2228 Federal Home Loan Mortgage 12105/2011 2,000,000.00 2,004,140.00 2,000,000.00 0.770 AA 0.759 765 06/05/2014
3134G3SS0 2232 Federal Home Loan Mortgage 03/22/2012 3,000,000.00 3,004,800.00 3,000,000.00 0.540 0.533 874 09/2212014
3135GOJG9 2234 Federal National Mortage Assoc 03/26/2012 3,000,000.00 3,004,440.00 2,998,558.33 0.520 0.533 878 09/26/2014
3135GOKL6 2238 Federal National Mortage Assoc 04/30/2012 3,000,000.00 2,997,330.00 3,000,000.00 0.500 0.493 912 10/30/2014--------
Subtotal and Average 39,934,848.74 41,737,000.00 41,767,778.25 41,734,904.20 0.649 677
Certificates of Deposit Bank
2050003183-5 2229 California Bank & Trust 01/22/2012 81,326.80 81,326.80 81,326.80 0.280 0.280 631 01/22/2014--------
Subtotal and Average 81,326.80 81,326.80 81,326.80 81,326.80 0.280 631
Local Agency Investment Fund (LAIF)
LAIF
LAIF BABS 2010
9001
9012
STATE OF CALIFORNIA
STATE OF CALIFORNIA
07/01/2004
04/21/2010
20,158,255.74
4,067,576.61
20,182,669.67
4,072,502.90
20,158,255.74
4,067,576.61
0.367 0.362
0.367 0.362 --------
Subtotal and Average 25,826,382.30 24,225,832.35 24,255,172.57 24,225,832.35 0.362
San Diego County Pool
SD COUNTY POOL 9007 San Diego County 07/01/2004 22,109,219.22 22,181,000.00 22,109,219.22 0.458 0.452 --------
Subtotal and Average 22,095,816.36 22,109,219.22 22,181,000.00 22,109,219.22 0.452
Portfolio OTAY
AP
Run Date: 05/17/2012 -16:59 PM (PRF_PM2) 7.3.0
Report Ver. 7.3.3b
OTAY
Portfolio Management Page 2
Portfolio Details -Investments
April 30, 2012
Average Purchase Stated YTM Days to
CUSIP Investment # Issuer Balance Date Par Value Market Value Book Value Rate S&P 360 Maturity
Total and Average 90,847,040.23 88,153,378.37 88,285,277.62 88,151,282.57 0.520 322
Portfolio OTAY
AP
Run Dale: 05/17/2012 -16:59 PM (PRF_PM2) 7.3.0
OTAY
Portfolio Management
Portfolio Details -Cash
Page 3
April 30, 2012
CUSIP Investment # Issuer
Average
Balance
Purchase
Date Par Value Market Value Book Value
Stated
Rate S&P
YTM
360
Days to
Maturity
Union Bank
UNION MONEY
PETTY CASH
UNION OPERATING
PAYROLL
RESERVE-l0 COPS
RESERVE-l0 BABS
UBNA-2010 BOND
UBNA-FLEX ACCT
9002
9003
9004
9005
9010
9011
9013
9014
STATE OF CALIFORNIA
STATE OF CALIFORNIA
STATE OF CALIFORNIA
STATE OF CALIFORNIA
STATE OF CALIFORNIA
STATE OF CALIFORNIA
STATE OF CALIFORNIA
STATE OF CALIFORNIA
07/01/2004
07/01/2004
07/01/2004
07/01/2004
04/20/2010
04/20/2010
04/20/2010
01/01/2011
12,506.88
2,950.00
1,054,344.13
24,100.32
688.02
417.23
70,015.05
12,104.57
12,506.88
2,950.00
1,054,344.13
24,100.32
688.02
417.23
70,015.05
12,104.57
12,506.88
2,950.00
1,054,344.13
24,100.32
688.02
417.23
70,015.05
12,104.57
0.010
0.250
0.001
0.147
0.010
0.000
0.247
0.000
0.000
0.001
0.145
0.000
Average Balance 0.00
Total Cash and Investments 90,847,040.23 89,330,504.57 89,462,403.82 89,328,408.77 0.520 322
Portfolio OTAY
AP
Run Dale: 05/1712012 -16:59 PM (PRF_PM2) 7.3.0
OlAY
Portfolio Management Page 1
Interest Earnings Summary
April 30, 2012
April 30 Month Ending Fiscal Year To Date
CD/Coupon/Discount Investments:
Interest Collected
Plus Accrued Interest at End of Period
Less Accrued Interest at Beginning of Period
Less Accrued Interest at Purchase During Period
Interest Earned during Period
Adjusted by Premiums and Discounts
Adjusted by Capital Gains or Losses
Earnings during Periods
3,833.33
81,943.62
63,893.17)
0.00)
21,883.78
114.75
0.00
21,998.53
366,642.91
81,645.15
123,435.54)
0.00)
324,852.52
629.89
400.00
325,882.41
Pass Through Securities:
Interest Collected
Plus Accrued Interest at End of Period
Less Accrued Interest at Beginning of Period
Less Accrued Interest at Purchase During Period
Interest Earned during Period
Adjusted by Premiums and Discounts
Adjusted by Capital Gains or Losses
Earnings during Periods
0.00
0.00
0.00)
0.00)
0.00
0.00
0.00
0.00
0.00
0.00
0.00)
0.00)
0.00
0.00
0.00
0.00
Cash/Checking Accounts:
Interest Collected 19,882.88 189,162.33
Plus Accrued Interest at End of Period 461,705.16 461,705.61
Less Accrued Interest at Beginning of Period 465,047.72) 473,434.51 )
Interest Earned during Period 16,540.32 177,433.43
Total Interest Earned during Period 38,424.10 502,285.95
Total Adjustments from Premiums and Discounts 114.75 629.89
Total Capital Gains or Losses 0.00 400.00
Total Earnings during Period 38,538.85 503,315.84
Portfolio OTAY
AP
Run Dale: 05/17/2012 -16:59 PM (PRF_PM6) 7.3.0
Report Ver. 7.3.3b
OTAY
Activity Report
Sorted By Issuer
July 1, 2011 -April 30, 2012
Par Value Par Value
Percent Beginning Current Transaction Purchases or Redemptions or Ending
CUSIP Investment # Issuer Balanceof Portfolio Balance Rate Date Deposits Withdrawals
Issuer: STATE OF CALIFORNIA
Union Bank
UNION MONEY
UNION OPERATING
PAYROLL
RESERVE·10 COPS
RESERVE·10 BABS
UBNA·2010 BOND
UBNA·FLEXACCT
9002
9004
9005
9010
9011
9013
9014
STATE OF CALIFORNIA
STATE OF CALIFORNIA
STATE OF CALIFORNIA
STATE OF CALIFORNIA
STATE OF CALIFORNIA
STATE OF CALIFORNIA
STATE OF CALIFORNIA
0.010
0.250
0.001
0.147
128,289,694.69
7,883,329.61
1,002,352.58
5,793.75
15,228.09
69,963.16
100,096.15
Subtotal and Balance 964,254.08 137,366,458.03
128,287,244.30
7,715,627.18
1,002,036.97
13,489.32
35,453.80
0.00
99,734.34
137,153,585.91 1,177,126.20
Local Agency Investment Fund (LAIF)
LAIF
LAIF BABS 2010
9001
9012
STATE OF CALIFORNIA
STATE OF CALIFORNIA -
0.367
0.367
60,289,942.35
16,500.97
71,900,672.73
88.59
Subtotal and Balance 35,820,150.35 60,306,443.32 71,900,761.32 24,225,832.35
Issuer Subtotal 28.437% 36,784,404.43 197,672,901.35 209,054,347.23 25,402,958.55
Issuer: California Bank & Trust
Certificates of Deposit -Bank
2050003183~ 2121
2050003183-5 2229
California Bank & Trust
California Bank & Trust
1.380
0.280
01/2212012
01/22/2012
0.00
81,326.80
79,108.00
0.00
Subtotal and Balance 79,108.00 81,326.80 79,108.00 81,326.80
Issuer Subtotal 0.091% 79,108.00 81,326.80 79,108.00 81,326.80
Issuer: Federal Farm Credit Bank
Federal Agency Issues-Callable
31331KZFO 2219 Federal Farm Credit Bank 0.481 09/23/2011 3,000,000.00 0.00
31331KG79 2222 Federal Farm Credit Bank 0.625 10/24/2011 2,000,000.00 000
31331KG79 2222 Federal Farm Credit Bank 0210212012 0.00 2,000,000.00
Portfolio OTAY
AP
Run Date: 05/1712012 -17:00 DA (PRF_DA) 7.2.0
Report Ver. 7.3.3b
OTAY
Activity Report Page 2
July 1, 2011 -April 30, 2012
Par Value_ - -
Par Value
Percent Beginning Current Transaction Purchases or Redemptions or Ending
CUSIP Investment # Issuer of Portfolio Balance Rate Date Deposits Withdrawals Balance
Subtotal and Balance 0.00 5,000,000.00 2,000,000.00 3,000,000.00
Issuer Subtotal 3.358% 0.00 5,000,000.00 2,000,000.00 3,000,000.00
Issuer: Federal Home Loan Bank
Federal Agency Issues-Callable
313371MR4 2174 Federal Home loan Bank 0.700 08/2212011 0.00 2.000,000.00
313373CWO 2193 Federal Home loan Bank 1.375 07/25/2011 0.00 2,000,000.00
313373K27 2194 Federal Home loan Bank 1.200 08/1212011 0.00 2,000,000.00
313373MC3 2195 Federal Home loan Bank 1.200 08/1212011 0.00 1,775,000.00
313373QJ4 2196 Federal Home loan Bank 1.125 11/25/2011 0.00 2,000,000.00
313373U02 2197 Federal Home loan Bank 1.050 1211212011 0.00 2,000,000.00
313373V25 2198 Federal Home loan Bank 0.875 09/06/2011 0.00 2,000,000.00
313373WVO 2199 Federal Home loan Bank 1.100 07/06/2011 0.00 2.000.000.00
313374ElO 2201 Federal Home loan Bank 0.875 03/30/2012 0.00 2.000,000.00
3133747H7 2202 Federal Home loan Bank 0.875 09/27/2011 0.00 2,000.000.00
313374G46 2203 Federal Home loan Bank 1.000 07/08/2011 2.000,000.00 0.00
313374G46 2203 Federal Home loan Bank 08/08/2011 0.00 2,000,000.00
313374T83 2208 Federal Home loan Bank 0.900 07/28/2011 2.000.000.00 0.00
313374T83 2208 Federal Home loan Bank 10/28/2011 0.00 2.000.000.00
313374ZW3 2209 Federal Home loan Bank 0.650 08/08/2011 2,000,000.00 0.00
313374ZW3 2209 Federal Home loan Bank 01/30/2012 0.00 2,000.000.00
3133755W3 2210 Federal Home loan Bank 0.700 08/23/2011 2,000,000.00 0.00
3133755W3 2210 Federal Home loan Bank 02/23/2012 0.00 2,000.000.00
313375E29 2212 Federal Home loan Bank 0.625 09/07/2011 2.000,000.00 0.00
313375E29 2212 Federal Home loan Bank 02114/2012 0.00 2,000,000.00
313375H59 2213 Federal Home loan Bank 0.550 09/16/2011 2.000,000.00 0.00
313375H59 2213 Federal Home loan Bank 02113/2012 0.00 2,000,000.00
313375HZ3 2216 Federal Home loan Bank 0.650 09/19/2011 2.000.000.00 0.00
313375HZ3 2216 Federal Home loan Bank 02114/2012 0.00 2.000,000.00
313375ZS9 2224 Federal Home loan Bank 0.625 11/07/2011 2,000,000.00 0.00
313375ZS9 2224 Federal Home loan Bank 02/07/2012 0.00 2,000,000.00
313378BR1 2230 Federal Home loan Bank 0.500 02/2812012 3,000,000.00 0.00
313378BRl 2230 Federal Home loan Bank 04/30/2012 0.00 3,000,000.00
3133780B4 2231 Federal Home loan Bank 0.500 03/1212012 3,000,000.00 0.00
313378084 2231 Federal Home loan Bank 04/1212012 0.00 3,000,000.00
313378KU4 2233 Federal Home loan Bank 0.500 03/1212012 3,000,000.00 0.00
Portfolio OTAY
AP
Run Oate: 0511712012 -17:00 DA (PRF_DA) 7.2.0
Report Ver. 7.3.3b
- -
OTAY
Activity Report
July 1, 2011 -April 30, 2012
Par Value
Beginning Current Transaction
Balance Rate Date
0.550 04/04/2012
0.600 04/23/2012
0.500 04/24/2012
19,775,000.00
19,775,000.00
1.100 07/2212011
1.000 08111/2011
1.100 02115/2012
1.000 08/24/2011
0.750 08/23/2011
1.350 08/23/2011
1.250 09/07/2011
1.350 09/2312011
0.800 09/27/2011
1.000 07/08/2011
09/08/2011
1.000 07/27/2011
01/27/2012
1.000 07/28/2011
10/28/2011
0.750 07/13/2011
09/06/2011
0.750 08/24/2011
02124/2012
0.500 09/1312011
03/1312012
0.700 11/04/2011
0.700 11/0212011
0.600 12106/2011
0.710 11/30/2011
-
Purchases or
Deposits
3,000,000.00
3,000,000.00
3,000,000.00
34,000,000.00
34,000,000,00
000
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
2,000,000.00
0.00
2,000,000.00
0.00
2,000,000.00
0.00
2,000,000.00
0.00
2,000,000.00
0.00
2,000,000.00
0.00
2,000,000.00
3,000,000.00
3,000,000.00
2,000,000.00
Par Value
Redemptions or
Withdrawals
0.00
0.00
0.00
41,775,000,00
41,775,000,00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
0.00
2,000,000.00
0.00
2,000,000.00
0.00
2,000,000.00
0.00
2,000,000.00
0.00
2,000,000.00
0.00
2,000,000.00
0.00
0.00
0.00
0.00
Page 3
Ending
Balance
12,000,000.00
12,000,000,00
Portfolio OTAY
AP
DA (PRF_DA) 7.2.0
Report Ver. 7.3.3b
Percent
CUSIP Investment # Issuer of Portfolio
Issuer: Federal Home Loan Bank
Federal Agency Issues-Callable
313378R45 2235
313378VT5 2236
313378YGO 2237
Issuer: Federal Home Loan Mortgage
Federal Agency Issues-Callable
3134G1MD3 2153
3134G1PK4 2158
3134G1Y40 2183
3134G13K8 2185
3134G12U7 2186
3134G14B7 2187
3134G15C4 2188
3134G17L2 2190
3134G2MC3 2200
3134G2PE6 2204
3134G2PE6 2204
3134G2QPO 2205
3134G2QPO 2205
3134G2RKO 2206
3134G2RKO 2206
3134G2NR9 2207
3134G2NR9 2207
3134G2VD1 2211
3134G2VD1 2211
3134G2B92 2217
3134G2B92 2217
3134G22H4 2223
3134G23NO 2225
3134G3AC4 2226
3134G3AQ3 2227
Run Date: 0511712012 -17:00
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Subtotal and Balance
Issuer Subtotal 13.433%
Federal Home Loan Mortgage
Federal Home Loan Mortgage
Federal Home Loan Mortgage
Federal Home Loan Mortgage
Federal Home Loan Mortgage
Federal Home Loan Mortgage
Federal Home Loan Mortgage
Federal Home Loan Mortgage
Federal Home Loan Mortgage
Federal Home Loan Mortgage
Federal Home Loan Mortgage
Federal Home Loan Mortgage
Federal Home Loan Mortgage
Federal Home Loan Mortgage
Federal Home Loan Mortgage
Federal Home Loan Mortgage
Federal Home Loan Mortgage
Federal Home Loan Mortgage
Federal Home Loan Mortgage
Federal Home Loan Mortgage
Federal Home Loan Mortgage
Federal Home Loan Mortgage
Federal Home Loan Mortgage
Federal Home Loan Mortgage
Federal Home Loan Mortgage
OTAY
Activity Report
July 1, 2011 -April 30, 2012
Page 4
CUSIP Investment # Issuer
Percent
of Portfolio
-Par Value
Beginning
Balance
Current
Rate
Transaction
Date
-Purchases or
Deposits
Par Value
Redemptions or
Withdrawals
Ending
Balance
Issuer: Federal Home Loan Mortgage
Federal Agency Issues-Callable
3134G3BN9
3134G3SS0
2228
2232
Federal Home Loan Mortgage
Federal Home Loan Mortgage
0.770
0.540
12105/2011
03/2212012
2,000,000.00
3,000,000.00
0.00
0.00
Subtotal and Balance 23,737,000.00 27,000,000.00 30,000,000.00 20,737,000.00
Issuer Subtotal 23.214% 23,737,000.00 27,000,000.00 30,000,000.00 20,737,000.00
Issuer: Federal National Mortage Assoc
--
Federal Agency Issues-Callable
3136FPQG5
3136FPSK4
3136FP5Xl
3136FRFMO
3135GOCWl
3135GOCWl
3135GODB6
3135GODB6
3135GODK6
3135GODK6
3135GODNO
3135GODNO
3135GODRl
3135GODRl
3135GOJG9
3135GOKL6
3135GODV2
3135GODV2
2171
2172
2182
2192
2214
2214
2215
2215
2218
2218
2220
2220
2221
2221
2234
2238
2275
2275
Federal National Mortage Assoc
Federal National Mortage Assoc
Federal National Mortage Assoc
Federal National Mortage Assoc
Federal National Mortage Assoc
Federal National Mortage Assoc
Federal National Mortage Assoc
Federal National Mortage Assoc
Federal National Mortage Assoc
Federal National Mortage Assoc
Federal National Mortage Assoc
Federal National Mortage Assoc
Federal National Mortage Assoc
Federal National Mortage Assoc
Federal National Mortage Assoc
Federal National Mortage Assoc
Federal National Mortage Assoc
Federal National Mortage Assoc
0.850
0.675
0.860
2.000
0.500
0600
0.600
0.500
0.500
0.520
0.500
0.550
10/26/2011
07/29/2011
07/28/2011
10/27/2011
09/06/2011
03/06/2012
09/1212011
03/12/2012
09/27/2011
03/27/2012
09/26/2011
03/26/2012
10/03/2011
04/03/2012
03/26/2012
04/30/2012
10/18/2011
04/18/2012
0.00
0.00
0.00
0.00
2,000,000.00
0.00
2,000,000.00
0.00
2,000,000.00
0.00
3,000,000.00
0.00
3,000,000.00
0.00
3,000,000.00
3,000,000.00
3,000,000.00
0.00
635,000.00
2,000,000.00
2,000,000.00
1,000,000.00
0.00
2.000,000.00
0.00
2,000,000.00
0.00
2,000,000.00
0.00
3,000,000.00
0.00
3,000.000.00
0.00
0.00
0.00
3.000,000.00
Subtotal and Balance 5,635,000.00 21,000,000.00 20,635,000.00 6,000,000.00
Issuer Subtotal 6.717% 5,635,000.00 21,000,000.00 20,635,000.00 6,000,000.00
Issuer: San Diego County
San Diego County Pool
SD COUNTY POOL 9007 San Diego County 0.458 5,101,406.76 5,359.11
Run Dale: 05/17/2012 -17:00
Portfolio OTA Y
AP
DA (PRF_DA) 7.2.0
Report Ver. 7.3.3b
OTAY
Activity Report
July 1, 2011 -April 30, 2012
Page 5
CUSIP
Subtotal and Balance
Investment # Issuer
Percent
of Portfolio
Par Value
Beginning
Balance
17,013,171.57
Current
Rate
Transaction
Date
Purchases or
Deposits .........
5,101,406.76
Par Value
Redemptions or
Withdrawals
5,359.11
Ending
Balance
22,109,219.22
Issuer Subtotal 24.750% 17,013,171.57 5,101,406.76 5,359.11 22,109,219.22
Total 100.000% 103,023,684.00 289,855,634.91 303,548,814.34 89,330,504.57
Portfolio OTAY
AP
Run Date: 0511712012 -17:00 DA (PRF_DA) 7.20
Report Ver. 7.3.3b
OTAY
GASS 31 Compliance Detail
Sorted by Fund -Fund
July 1, 2011 -April 30, 2012
Adjustment in Value
CUSIP Investment # Fund
Investment
Class
Maturity
Date
Beginning
Invested Value
Purchase
of Principal
Addition
to Principal
Redemption
of Principal
Amortization
Adjustment
Change in
Market Value
Ending
Invested Value
Fund: Treasury Fund
LAIF 9001 99 Fair Value 31,819,068.97 0.00 60,289,942.35 71,900,672.73 0.00 -25,668.93 20,182,669.67
UNION MONEY 9002 99 Amortized 10,056.49 0.00 128,289,694.69 128,287,244.30 0.00 0.00 12,506.88
PETIYCASH 9003 99 Amortized 2,950.00 0.00 0.00 0.00 0.00 0.00 2,950.00
UNION OPERATING 9004 99 Amortized 886,641.70 0.00 7,883,329.61 7,715,627.18 0.00 0.00 1,054,344.13
PAYROLL 9005 99 Amortized 23,784.71 0.00 1,002,352.58 1,002,036.97 0.00 0.00 24,100.32
SO COUNTY POOL 9007 99 Fair Value 16,992,478.65 0.00 5,101,406.76 5,359.11 0.00 92,473.70 22,181,000.00
2050003183-4 2121 99 Amortized 01/2212012 79,108.00 0.00 0.00 79,108.00 0.00 0.00 0.00
RESERVE-10 COPS 9010 99 Amortized 8,383.59 0.00 5,793.75 13,489.32 0.00 0.00 688.02
RESERVE-10 BABS 9011 99 Amortized 20,642.94 0.00 15,228.09 35,453.80 0.00 0.00 417.23
LAIF BABS 2010 9012 99 Fair Value 4,057,550.77 0.00 16,500.97 88.59 0.00 -1,460.24 4,072,502.90
UBNA-2010 BOND 9013 99 Amortized 51.89 0.00 69,963.16 0.00 0.00 0.00 70,015.05
3137EACK3 2146 99 Fair Value 07/27/2012 2,015,920.00 0.00 0.00 0.00 0.00 -11,420.00 2,004,500.00
3137EACK3A 2148 99 Fair Value 07/27/2012 1,038,198.80 0.00 0.00 0.00 0.00 -5,881.30 1,032,317.50
3137EACK3B 2149 99 Fair Value 07/27/2012 2,728,547.72 0.00 0.00 0.00 0.00 -15,456.97 2,713,090.75
3134G1MD3 2153 99 Fair Value 01/2212013 2,000,960.00 0.00 0.00 2,000,000.00 0.00 -960.00 0.00
3134G1PK4 2158 99 Fair Value 02111/2013 2,001,820.00 0.00 0.00 2,000,000.00 0.00 -1,820.00 0.00
3136FPQG5 2171 99 Fair Value 07/26/2013 636,270.00 0.00 0.00 635,000.00 0.00 -1,270.00 0.00
3136FPSK4 2172 99 Fair Value 04/29/2013 2,000,780.00 0.00 0.00 2,000,000.00 0.00 -780.00 0.00
313371MR4 2174 99 Fair Value 05/2212013 1,998,980.00 0.00 0.00 2,000,000.00 0.00 1,020.00 0.00
3136FP5X1 2182 99 Fair Value 01/28/2013 2,000,760.00 0.00 0.00 2,000,000.00 0.00 -760.00 0.00
3134G1Y40 2183 99 Fair Value 08/15/2013 2,009,100.00 0.00 0,00 2,000,000.00 0.00 -9,100.00 0.00
3134G13K8 2185 99 Fair Value 05/24/2013 2,002,200.00 0.00 0.00 2,000,000.00 0.00 -2,200.00 0.00
3134G12U7 2186 99 Fair Value 11/23/2012 2,001,040.00 0.00 0.00 2,000,000.00 0.00 -1,040.00 0.00
3134G14B7 2187 99 Fair Value 08/23/2013 2,002,820.00 0.00 0.00 2,000,000,00 0.00 -2,820.00 0.00
3134G15C4 2188 99 Fair Value 06/07/2013 2,003,600.00 0.00 0.00 2,000,000,00 0.00 -3,600.00 0.00
UBNA-FLEX ACCT 9014 99 Amortized 11,742.76 0.00 100,096.15 99,734.34 0.00 0.00 12,104.57
3134G17L2 2190 99 Fair Value 09/23/2013 2,004,420.00 0.00 0.00 2,000,000.00 0.00 -4,420.00 0.00
3136FRFMO 2192 99 Fair Value 04/27/2016 1,006,570.00 0.00 0.00 1,000,000.00 0.00 -6,570.00 0.00
313373CWO 2193 99 Fair Value 10/25/2013 2,001,520,00 0,00 0.00 2,000,000.00 0.00 -1,520.00 0.00
313373K27 2194 99 Fair Value 08/12/2013 2,001,920.00 0.00 0.00 2,000,000.00 0.00 -1,920.00 0.00
Portfolio OTAY
AP
Run Date: 0511712012 -17:00 GD (PRF_GD) 7.1.1
Report VeL 7.3.3b
OTAY
GASB 31 Compliance Detail Page 2
Sorted by Fund -Fund
Adjustment in Value
CUSIP Investment # Fund
Investment
Class Maturity
Date
Beginning
Invested Value
Purchase
of Principal
Addition
to Principal
Redemption
of Principal
Amortization
Adjustment
Change in
Market Value
Ending
Invested Value
Fund: Treasury Fund
313373MC3 2195 99 Fair Value 11/1212013 1,776,810.50 0.00 0.00 1,775,000.00 0.00 -1,810.50 0.00
313373QJ4 2196 99 Fair Value 11125/2013 2,006,360.00 0.00 0.00 2,000,000.00 0.00 -6,360.00 0.00
313373UD2 2197 99 Fair Value 12109/2013 2,005,440.00 000 0.00 2,000,000.00 0.00 ·5,440.00 0.00
313373V25 2198 99 Fair Value 09/06/2013 2,002,080.00 0.00 0.00 2,000,000.00 0.00 -2,080.00 0.00
313373WVO 2199 99 Fair Value 12106/2013 2,000,220.00 0.00 0.00 2,000,000.00 0.00 -220.00 0.00
3134G2MC3 2200 99 Fair Value 09/27/2013 1,996,780.00 0.00 0.00 2,000,000.00 0.00 3,220.00 0.00
313374ELO 2201 99 Fair Value 12130/2013 1,993,300.00 0.00 0.00 2,000,000.00 0.00 6,700.00 0.00
313374G46 2203 99 Fair Value 01/08/2014 000 2,000,000.00 0.00 2,000,000.00 0.00 0.00 0.00
3134G2PE6 2204 99 Fair Value 01/08/2014 0.00 2,000,000.00 000 2,000,000.00 0.00 0.00 0.00
3134G2QPO 2205 99 Fair Value 01/27/2014 0.00 2,000,000.00 0.00 2,000,000.00 0.00 0.00 0.00
3134G2RKO 2206 99 Fair Value 01/27/2014 0.00 2,000,000.00 0.00 2,000,000.00 0.00 0.00 0.00
313374T83 2208 99 Fair Value 01/28/2014 0.00 2,000,000.00 0.00 2,000,000.00 0.00 0.00 0.00
313374ZW3 2209 99 Fair Value 08/08/2013 0.00 2,000,000.00 0.00 2,000,000.00 0.00 0.00 0.00
3133755W3 2210 99 Fair Value 08/23/2013 0.00 2,000,000.00 0.00 2,000,000.00 000 0.00 0.00
3134G2VD1 2211 99 Fair Value 02124/2014 000 2,000,000.00 0.00 2,000,000.00 0.00 0.00 0.00
313375E29 2212 99 Fair Value 03/07/2014 0.00 2,000,000.00 000 2,000,000.00 0.00 0.00 0.00
313375H59 2213 99 Fair Value 09/16/2013 0.00 2,000,000.00 0.00 2,000,000.00 0.00 0.00 0.00
3135GOCW1 2214 99 Fair Value 09/06/2013 0.00 2,000,000.00 0.00 2,000,000.00 0.00 0.00 0.00
3135GODB6 2215 99 Fair Value 09/1212013 0.00 2,000,000.00 0.00 2,000,000.00 0.00 0.00 0.00
313375HZ3 2216 99 Fair Value 03/19/2014 000 2,000,000.00 0.00 2,000,000.00 0.00 0.00 0.00
3134G2B92 2217 99 Fair Value 03/13/2013 000 2,000,000.00 0.00 2,000,000.00 0.00 0.00 0.00
3135GODK6 2218 99 Fair Value 09/27/2013 0.00 2,000,000.00 0.00 2,000,000.00 0.00 0.00 0.00
31331KZFO 2219 99 Fair Value 12/23/2013 0.00 2,999,250.00 0.00 0.00 0.00 810.00 3,000,060.00
3135GODNO 2220 99 Fair Value 09/26/2013 0.00 3,000,000.00 0.00 3,000,000.00 0.00 0.00 0.00
3135GODR1 2221 99 Fair Value 10103/2013 000 3,000,000.00 0.00 3,000,000.00 0.00 0.00 0.00
3135GODV2 2275 99 Fair Value 10/18/2013 0.00 3,000,000.00 0.00 3,000,000.00 0.00 0.00 0.00
31331KG79 2222 99 Fair Value 01/24/2014 0.00 2,000,000.00 0.00 2,000,000.00 0.00 0.00 0.00
3134G22H4 2223 99 Fair Value 11/04/2013 000 2,000,000.00 0.00 0.00 0.00 60.00 2,000,060.00
313375ZS9 2224 99 Fair Value 11/07/2013 0.00 2,000,000.00 0.00 2,000,000.00 0.00 0.00 0.00
3133747H7 2202 99 Fair Value 12/27/2013 2,000,000.00 0.00 0.00 2,000,000.00 0.00 0.00 0.00
3134G2NR9 2207 99 Fair Value 07/05/2013 0.00 2,000,000.00 0.00 2,000,000.00 0.00 0.00 0.00
3134G23NO 2225 99 Fair Value 05/01/2014 0.00 3,000,000.00 0.00 0.00 0.00 0.00 3,000,000.00
3134G3AC4 2226 99 Fair Value 12106/2013 0.00 3,000,000.00 0.00 0.00 0.00 1,230.00 3,001,230.00
3134G3AQ3 2227 99 Fair Value 05/30/2014 0.00 2,000,000.00 0.00 0.00 0.00 2,540.00 2,002,540.00
3134G3BN9 2228 99 Fair Value 06/05/2014 0.00 2,000,000.00 0.00 0.00 0.00 4,140.00 2,004,140.00
2050003183-5 2229 99 Amortized 01/2212014 0.00 81,326.80 0.00 0.00 0.00 0.00 81,326.80
Portfolio OTAY
AP
Run Date: 0511712012 • 17:00 GO (PRF_GO) 7.1.1
Report Ver. 7.3.3b
OTAY
GASB 31 Compliance Detail Page 3
Sorted by Fund -Fund
Adjustment in Value
CUSIP Investment # Fund
Investment
Class Maturity
Date
Beginning
Invested Value
Purchase
of Principal
Addition
to Principal
Redemption
of Principal
Amortization
Adjustment
Change in
Market Value
Ending
Invested Value
Fund: Treasury Fund
3133788R1 2230 99 Fair Value 08/28/2014 0.00 3,000,000.00 0.00 3,000,000.00 0.00 0.00 0.00
313378084 2231 99 Fair Value 03/1212014 0.00 3,000,000.00 0.00 3,000,000.00 0.00 0.00 0.00
3134G3SS0 2232 99 Fair Value 09/2212014 0.00 3,000,000.00 0.00 0.00 0.00 4,800.00 3,004,800.00
313378KU4 2233 99 Fair Value 09/1212014 0.00 3,000,000.00 0.00 0.00 0.00 2,100.00 3,002,100.00
3135GOJG9 2234 99 FairValue 09/26/2014 0.00 2,998,500.00 0.00 0.00 0.00 5,940.00 3,004,440.00
313378R45 2235 99 Fair Value 04/04/2014 0.00 3,000,000.00 0.00 0.00 0.00 60.00 3,000,060.00
313378VT5 2236 99 Fair Value 01/23/2015 0.00 3,000,000.00 0.00 0.00 0.00 690.00 3,000,690.00
313378YGO 2237 99 Fair Value 04/24/2014 0.00 3,000,000.00 0.00 0.00 0.00 420.00 3,000,420.00
3135GOKL6 2238 99 Fair Value 10/3012014 0.00 3,000,000.00 0.00 0.00 0.00 -2,670.00 2,997,330.00
Subtotal 103,148,877,49 87,079,076,80 202,774,308.11 303,548,814,34 0,00 8,955,76 89,462,403.82
Total 103,148,877.49 87,079,076.80 202,774,308.11 303,548,814.34 0.00 8,955.76 89,462,403.82
Portfolio OTAY
AP
Run Date: 05/1712012 -17:00 GO (PRF_GO) 7.1.1
Report Ver. 7.3.3b
OTAY
Duration Report
Sorted by Investment Type -Investment Type
Through 04/30/2012
Investment Book Par Market Current YTM Current Maturityl Modified
Security 10 Investment # Fund Issuer Class Value Value Value Rate 360 Yield Call Date Duration
3137EACK3B 2149 99 Federal Home Loan Mortgage Fair 2,707,000.00 2,707,000.00 2,713,090.75 1.125000 1.109 0.673 07/27/2012 0.238
3134G22H4 2223 99 Federal Home Loan Mortgage Fair 2,000,000.00 2,000,000.00 2,000,060.00 .7000000 0.690 0.698 11/04/2013 1.492
3134G23NO 2225 99 Federal Home Loan Mortgage Fair 3,000,000.00 3,000,000.00 3,000.000.00 .7000000 0.690 0.936 05/0112014 1.980
3134G3SS0 2232 99 Federal Home Loan Mortgage Fair 3,000,000.00 3,000,000.00 3,004,800.00 .5400000 0.533 0.473 09/22/2014 2.372
3134G3AQ3 2227 99 Federal Home Loan Mortgage Fair 2,000,000.00 2,000,000.00 2,002,540.00 .7100000 0.700 0.648 05/30/2014 2.055
3137EACK3 2146 99 Federal Home Loan Mortgage Fair 1,999,894.02 2,000,000.00 2,004,500.00 1.125000 1.154 0.673 07/27/2012 0.238
3134G3AC4 2226 99 Federal Home Loan Mortgage Fair 3,000,000.00 3,000,000.00 3,001,230.00 .6000000 0.592 0.574 12106/2013 1.583
3137EACK3A 2148 99 Federal Home Loan Mortgage Fair 1,030,000.00 1,030.000.00 1,032,317.50 1.125000 1.108 0.673 07/27/2012 0.238
3134G3BN9 2228 99 Federal Home Loan Mortgage Fair 2,000,000.00 2,000,000.00 2,004,140.00 .7700000 0.759 0.670 06/05/2014 2.068
3135GOKL6 2238 99 Federal National Mortage Assoc Fair 3,000,000.00 3,000,000.00 2,997,330.00 .5000000 0.493 0.536 10/30/2014 2.477
3135GOJG9 2234 99 Federal National Mortage Assoc Fair 2,998,558.33 3,000,000.00 3,004,440.00 .5200000 0.533 0.458 09/26/2014 2.384
313378KU4 2233 99 Federal Home Loan Bank Fair 3,000,000.00 3,000,000.00 3,002,100.00 .5000000 0.493 0.470 09/1212014 2.345
313378VT5 2236 99 Federal Home Loan Bank Fair 3,000,000.00 3,000,000.00 3,000,690.00 .6000000 0.592 0.592 01/23/2015 2.701
313378YGO 2237 99 Federal Home Loan Bank Fair 3,000,000.00 3,000,000,00 3,000,420.00 .5000000 0.493 0.493 04/24/2014 1.968
313378R45 2235 99 Federal Home Loan Bank Fair 3,000,000.00 3,000.000.00 3,000,060.00 .5500000 0.542 0.549 04/04/2014 1.911'
31331KZFO 2219 99 Federal Farm Credit Bank Fair 2,999,451.85 3,000,000.00 3,000,060.00 .4812160 0.486 0.480 12123/2013 1.633
2050003183-5 2229 99 California Bank & Trust Amort 81,326.80 81,326.80 81,326.80 .2800000 0.280 0.280 01/2212014 1.721 t
LAIF BABS 2010 9012 99 STATE OF CALIFORNIA Fair 4,067,576.61 4,067,576.61 4,072,502.90 .3670000 0.362 0.367 0.000
LAIF COPS07 9009 99 STATE OF CALIFORNIA Fair 0.00 0.00 0.00 1.530000 1.509 1.530 0.000
LAIF 9001 99 STATE OF CALIFORNIA Fair 20.158.255.74 20,158,255.74 20,182,669.67 .3670000 0.362 0.367 0.000
SDCOUNTY 9007 99 San Diego County Fair 22,109,219.22 22,109,219.22 22,181,000.00 .4580000 0.452 0.458 0.000
Report Total 88,151,282.57 88,153,378.37 88,285,277.62 0.495 0.870t
t = Duration can not be calculated on these investments due to incomplete Market price data.
Portfolio OTAY
AP
Run Dale: 05/1712012 -17:01 Page 1 DU (PRF_DU) 7.1.1
Report Ver. 7.3.3b
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS 2033113 THROUGH 2033488
RUN DATES 5/2/2012 TO 5/30/2012
Check # Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2033353 05/23/12 14060 1790 BRISTOL CT TRUST Ref002421657 05/22/12 UB Refund Cst #0000185397 77.74 77.74
2033113 05/02/12 06839 A GLASCO 68985 04/12/12 STORE FRONT WINDOW 5,650.00 5,650.00
2033260 05/16/12 11466 A&G INSTRUMENT SERVICE AND 32375 04/27/12 A&G CALIBRATIONS 739.00 739.00
2033114 05/02/12 01910 ABCANA INDUSTRIES 898954 04/18/12 SODIUM HYPOCHLORITE 2,942.12
898507 04/09/12 SODIUM HYPOCHLORITE 700.78
898823 04/16/12 SODIUM HYPOCHLORITE 607.71
898506 04/09/12 SODIUM HYPOCHLORITE 603.23
898505 04/09/12 SODIUM HYPOCHLORITE 572.95
898999 04/19/12 SODIUM HYPOCHLORITE 514.64
898824 04/16/12 SODIUM HYPOCHLORITE 485.50
898683 04/12/12 SODIUM HYPOCHLORITE 338.61 6,765.54
2033261 05/16/12 01910 ABCANA INDUSTRIES 899357 04/25/12 SODIUM HYPOCHLORITE 2,440.93
899843 05/03/12 SODIUM HYPOCHLORITE 1,444.15
899362 04/25/12 SODIUM HYPOCHLORITE 918.29
899601 04/30/12 SODIUM HYPOCHLORITE 668.25
899215 04/23/12 SODIUM HYPOCHLORITE 633.49
899214 04/23/12 SODIUM HYPOCHLORITE 577.44
899602 04/30/12 SODIUM HYPOCHLORITE 516.89
899844 05/03/12 SODIUM HYPOCHLORITE 335 2589984405/03/12 SODIUM HYPOCHLORITE 335.25
899845 05/03/12 SODIUM HYPOCHLORITE 319.55
899363 04/25/12 SODIUM HYPOCHLORITE 247.79 8,102.03
2033420 05/30/12 01910 ABCANA INDUSTRIES 900033 05/07/12 SODIUM HYPOCHLORITE 629.02
900218 05/10/12 SODIUM HYPOCHLORITE 2,835.61
900032 05/07/12 SODIUM HYPOCHLORITE 449.62
900217 05/10/12 SODIUM HYPOCHLORITE 352.07 4,266.32
2033115 05/02/12 08488 ABLEFORCE INC 3228 04/17/12 PROGRAMMING SERVICES (4/2/12-4/15/12)5,040.00 5,040.00
2033262 05/16/12 08488 ABLEFORCE INC 3243 05/01/12 PROGRAMMING SERVICES (4/16/12-4/28/12)7,650.00 7,650.00
2033116 05/02/12 07679 ADVANCED AIR & VACUUM SYSTEMS 14131 03/19/12 OIL 118.53 118.53
2033263 05/16/12 11462 AEGIS ENGINEERING MGMT INC 1116 04/06/12 DEVELOPER PLANCHECKS (3/3/12-3/30/12)8,252.88
1029 04/06/12 PLAN CHECKING (3/2/12-3/30/12)3,983.43 12,236.31
2033421 05/30/12 11462 AEGIS ENGINEERING MGMT INC 1039 05/09/12 PLAN CHECKING (3/31/12-5/4/12)1,703.44
1117 05/09/12 DEVELOPER PLANCHECKS (3/31/12-5/4/12)10,592.58 12,296.02
2033422 05/30/12 11803 AEROTEK ENVIRONMENTAL OE00820103 05/10/12 TEMPORARY EMPLOYMENT (4/26/12-4/27/12)871.20 871.20
2033264 05/16/12 03677 AFFORDABLE DRAIN SERVICE INC 5280 04/25/12 CCTV 735.00 735.00
2033265 05/16/12 07732 AIRGAS SPECIALTY PRODUCTS INC 131240412 04/25/12 AQUA AMMONIA 2,774.24
Page 1 of 19
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS 2033113 THROUGH 2033488
RUN DATES 5/2/2012 TO 5/30/2012
Check # Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
131240413 04/25/12 AQUA AMMONIA 2,665.60 5,439.84
2033266 05/16/12 13753 AIRGAS USA LLC 9902331679 04/30/12 BREATHING AIR 34.49 34.49
2033117 05/02/12 14002 AIS SPECIALTY PRODUCTS INC 110661 04/13/12 ANTI-SEIZE COMPOUND 496.77 496.77
2033423 05/30/12 01463 ALLIED ELECTRONICS INC 9000467128 05/09/12 CONTROLLER 1,020.16 1,020.16
2033267 05/16/12 02362 ALLIED WASTE SERVICES # 509 0509004738743 04/25/12 TRASH SERVICES (MAY 2012)1,115.18 1,115.18
2033424 05/30/12 02362 ALLIED WASTE SERVICES # 509 050900440544 04/25/12 TRASH SERVICES TP (MAY 2012)201.15 201.15
2033118 05/02/12 12911 ALTA LAND SURVEYING INC 12229416 04/16/12 SURVEY SERVICES (3/7/12-4/12/12)5,155.00
12220017 04/16/12 SURVEY SERVICES (3/5/12-3/29/12)3,040.00 8,195.00
2033354 05/23/12 14062 ALTISOURCE Ref002421659 05/22/12 UB Refund Cst #0000185735 93.89 93.89
2033355 05/23/12 14057 ALTISOURCE SOLUTIONS INC Ref002421654 05/22/12 UB Refund Cst #0000178013 377.77 377.77
2033201 05/09/12 06166 AMERICAN MESSAGING L1109570ME 05/01/12 PAGER SERVICES 231.59 231.59
2033356 05/23/12 14063 ANN AMARAL Ref002421660 05/22/12 UB Refund Cst #0000185783 109.29 109.29
2033425 05/30/12 00002 ANSWER INC 6714 05/22/12 ANSWERING SERVICES (MONTHLY)1,000.00 1,000.00
2033119 05/02/12 08967 ANTHEM BLUE CROSS EAP 41047 04/23/12 EMPLOYEE ASSISTANCE (MAY 2012)323.35 323.35
2033357 05/23/12 11282 ASHTON, PATRICK 003711 05/21/12 SAFETY BOOTS 145.45 145.45
2033120 05/02/12 03143 ASIAN BUSINESS ASSOCIATION 003672 04/24/12 MEMBERSHIP RENEWAL 300.00 300.00
2033121 05/02/12 05758 AT&T 61942256050412 04/20/12 PHONE SERVICE (4/20/12-5/19/12)45.53 45.53
2033202 05/09/12 05758 AT&T 61969851400412 04/24/12 PHONE SERVICE (MONTHLY)32.38 32.38
2033268 05/16/12 05758 AT&T 082164572804251204/25/12 INTERNET BANDWIDTH (4/25/12-5/24/12)2,312.78 2,312.78
2033269 05/16/12 07785 AT&T 000003341476 05/02/12 PHONE SERVICES (4/2/12-5/1/12)5,683.81
000003343694 05/02/12 PHONE SERVICES (4/2/12-5/1/12)15.39 5,699.20
2033426 05/30/12 05758 AT&T 33784130450512 05/07/12 PHONE SERVICE (5/7/12-6/6/12)31.43 31.43
2033270 05/16/12 08330 AT&T INTERNET SERVICES 8547826250412 04/22/12 INTERNET BANDWIDTH (4/21/12-5/20/12)2,028.00 2,028.00
2033122 05/02/12 13947 ATI 38382 04/10/12 PHONE MAINTENANCE 8,844.00 8,844.00
2033271 05/16/12 12810 ATKINS 1139627 04/29/12 DESIGN SERVICES (2/27/12-4/1/12)33,659.00 33,659.00
Page 2 of 19
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS 2033113 THROUGH 2033488
RUN DATES 5/2/2012 TO 5/30/2012
Check # Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2033123 05/02/12 08024 BACKGROUND PROFILES INC 4083 04/30/12 BACKGROUND CHECKS 111.50 111.50
2033203 05/09/12 14026 BARBARA GOMEZ 003693 05/03/12 VALVE REBATE PROGRAM 350.00 350.00
2033427 05/30/12 00145 BARRETT ENGINEERED PUMPS 080632 05/07/12 VALVE PARTS 154.08 154.08
2033204 05/09/12 14027 BRIAN BARKER 003687 05/03/12 VALVE REBATE PROGRAM 350.00 350.00
2033205 05/09/12 03721 BULLET LOGISTICS INC 04301203350 04/30/12 EXPRESS COURIER SERVICE 17.60 17.60
2033272 05/16/12 00223 C W MCGRATH INC 41911 04/27/12 CRUSHED ROCK 194.15
41965 05/03/12 CRUSHED ROCK 188.94 383.09
2033428 05/30/12 00223 C W MCGRATH INC 42008 05/09/12 CRUSHED ROCK 88.10 88.10
2033429 05/30/12 08966 CALIFORNIA BANK & TRUST 5A 05/04/12 RET / TC CONST LA PRESA (ENDING 4/30/12)19,729.78 19,729.78
2033273 05/16/12 00693 CALIFORNIA SPECIAL DISTRICTS 1261 05/01/12 ANNUAL MEMBERSHIP DUES 150.00 150.00
2033430 05/30/12 00192 CALIFORNIA WATER ENVIRONMENT 003723 05/15/12 MEMBERSHIP / CERTIFICATE RENEWALS 737.00
003725 05/15/12 MEMBERSHIP RENEWAL 132.00 869.00
2033431 05/30/12 00192 CALIFORNIA WATER ENVIRONMENT 003721 05/21/12 CERTIFICATE RENEWAL 146 00 146 00203343105/30/12 00192 CALIFORNIA WATER ENVIRONMENT 003721 05/21/12 CERTIFICATE RENEWAL 146.00 146.00
2033432 05/30/12 01243 CALIFORNIA-NEVADA SECTION 003730 05/18/12 CERTIFICATE RENEWAL 100.00 100.00
2033124 05/02/12 01004 CALOLYMPIC SAFETY 099523 04/16/12 EYEWASH COVERS 220.47 220.47
2033274 05/16/12 04071 CAPITOL WEBWORKS LLC 24839 04/30/12 ELECTRONIC FILING FEE 45.00 45.00
2033275 05/16/12 02758 CARMEL BUSINESS SYSTEMS INC 7501 04/30/12 RECORDS MGMT SERVICES 201.00
7500 05/01/12 RECORDS SUPPORT 87.50 288.50
2033433 05/30/12 02758 CARMEL BUSINESS SYSTEMS INC 7502 05/01/12 RECORD SCANNING SERVICES (APR 2012)238.50 238.50
2033358 05/23/12 14064 CARV PROPERTIES LLC Ref002421661 05/22/12 UB Refund Cst #0000186848 210.96 210.96
2033276 05/16/12 09801 CENTERBEAM INC 16221 04/29/12 ROUTER CONFIGURATION 2,000.00
148395 05/01/12 NETWORK MONITORING & SUPP (MAY 2012)1,786.00 3,786.00
2033277 05/16/12 04349 CHAMBERS, JONATHAN 003704 05/07/12 TUITION 150.00 150.00
2033206 05/09/12 14034 CHARLES O'CONNOR 003702 05/07/12 VALVE REBATE PROGRAM 350.00 350.00
2033125 05/02/12 14003 CHECKFREEPAY 003676 04/30/12 PYMT REFUND ACCT #180-0370-50 91.79 91.79
2033207 05/09/12 02026 CHULA VISTA ELEM SCHOOL DIST AR040338 04/13/12 GARDEN TOURS 270.00
AR040340 04/13/12 GARDEN TOURS 270.00
Page 3 of 19
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS 2033113 THROUGH 2033488
RUN DATES 5/2/2012 TO 5/30/2012
Check # Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
AR040377 04/19/12 GARDEN TOURS 220.00
AR040339 04/13/12 GARDEN TOURS 220.00 980.00
2033359 05/23/12 12674 CITY OF CHULA VISTA 071060PU0040512 05/08/12 UTILITY PERMITS (11/1/11-4/30/12)9,405.00 9,405.00
2033278 05/16/12 08895 CITY OF LA MESA 14429 04/25/12 FINGERPRINTING SERVICE 20.00 20.00
2033279 05/16/12 04119 CLARKSON LAB & SUPPLY INC 61235 04/30/12 BACTERIOLOGICAL SERVICES 131.00 131.00
2033126 05/02/12 11520 CLINICAL LABORATORY OF 920645 04/11/12 OUTSIDE LAB SERVICES (MAR 2012)1,053.00 1,053.00
2033434 05/30/12 11520 CLINICAL LABORATORY OF 921201 05/10/12 OUTSIDE LAB SERVICES 53.00 53.00
2033127 05/02/12 11696 COFFIN, SHANNON 003668 04/26/12 TUITION 65.00 65.00
2033280 05/16/12 08160 COMPLETE OFFICE 13816900 04/23/12 COPY PAPER 1,001.75
13828830 04/26/12 TONER 664.27
13828800 04/26/12 TONER 336.69 2,002.71
2033208 05/09/12 11510 CONFERENCE CALL.COM 2670867797 04/30/12 CONFERENCE CALLING SERVICE (APR 2012)146.40 146.40
2033128 05/02/12 02643 CORE-ROSION PRODUCTS C2012180 04/10/12 AMMONIA TANK 4,536.78 4,536.78
2033360 05/23/12 12334 CORODATA MEDIA STORAGE INC DS1250376 04/30/12 BACKUP TAPE STORAGE (APR 2012)309.76 309.76
2033129 05/02/12 02122 COUNTY OF SAN DIEGO 2012041683758S 04/16/12 PERMIT FEES #05774 1,152.00
2012032804745 04/10/12 PERMIT FEES #04745 409.00 1,561.00
2033281 05/16/12 00184 COUNTY OF SAN DIEGO DEH120446D11 04/30/12 SHUT DOWN TEST (3/27/12)852.00
DEH120436D11 04/30/12 SHUT DOWN TEST (3/15/12)575.10
DEH120428D11 04/30/12 SHUT DOWN TEST (3/21/12)575.10
DEH120440D11 04/30/12 SHUT DOWN TEST (3/21/12)355.00
DEH120438D11 04/30/12 SHUT DOWN TEST (3/21/12)355.00
DEH120426D11 04/30/12 SHUT DOWN TEST (3/21/12)213.00
DEH120447D11 04/30/12 SHUT DOWN TEST (3/21/12)71.00 2,996.20
2033361 05/23/12 00184 COUNTY OF SAN DIEGO HK071321390512 05/21/12 HAZMAT PERMIT 419.00 419.00
2033435 05/30/12 00184 COUNTY OF SAN DIEGO HK071049080512 05/24/12 HAZMAT PERMIT 2,392.00
HK071208910512 05/24/12 HAZMAT PERMIT 2,215.00 4,607.00
2033436 05/30/12 02122 COUNTY OF SAN DIEGO 2012051804544 05/24/12 EMISSION/PERMIT FEES (MAY 2012-MAY 2013)409.00 409.00
2033437 05/30/12 08479 COUNTY OF SAN DIEGO CA719620512 05/22/12 O & M AND CAP REPLACEMENT FY 2010-11 231,800.00 231,800.00
2033130 05/02/12 00099 COUNTY OF SAN DIEGO - DPW 153955 03/31/12 EXCAVATION PERMITS (MAR 2012)4,297.64 4,297.64
2033438 05/30/12 00099 COUNTY OF SAN DIEGO - DPW 155439 04/30/12 EXCAVATION PERMITS (APRIL 2012)3,050.31 3,050.31
Page 4 of 19
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS 2033113 THROUGH 2033488
RUN DATES 5/2/2012 TO 5/30/2012
Check # Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2033282 05/16/12 02756 COX COMMUNICATIONS SAN DIEGO 28810412 04/30/12 INTERNET SERVICES (4/29/12-5/28/12)1,500.00
27170412 04/30/12 INTERNET SERVICES (APR 2012)1,500.00 3,000.00
2033439 05/30/12 11286 CPM PARTNERS INC 12041 05/01/12 SCHEDULING SERVICES (4/1/12-4/30/12)1,600.00 1,600.00
2033283 05/16/12 10977 CRAFCO INC 00420247 04/30/12 HP COLD PATCH 2,767.02 2,767.02
2033362 05/23/12 13042 CRESTWOOD HOA 003712 05/22/12 IRRIGATION UPGRADE PROGRAM 6,500.00 6,500.00
2033284 05/16/12 11871 CS-AMSCO 6414 04/27/12 GASKETS/FLOAT 777.96 777.96
2033131 05/02/12 11150 DARNELL & ASSOCIATES INC 024256 04/09/12 TRAFFIC SERVICES (2/22/12-3/15/12)20,620.00 20,620.00
2033440 05/30/12 11150 DARNELL & ASSOCIATES INC 024271 05/03/12 TRAFFIC SERVICES (3/16/12-5/3/12)7,725.00 7,725.00
2033363 05/23/12 14059 DAVE STAUFFER Ref002421656 05/22/12 UB Refund Cst #0000184486 36.85 36.85
2033209 05/09/12 14018 DAVID FRANK Ref002421386 05/07/12 UB Refund Cst #0000183213 16.74 16.74
2033285 05/16/12 14008 DELL AWARDS 190412 04/25/12 RETIREMENT PLAQUE 64.11 64.11
2033441 05/30/12 14008 DELL AWARDS 190494 05/11/12 NAME PLATES 63 26 63 26203344105/30/12 14008 DELL AWARDS 190494 05/11/12 NAME PLATES 63.26 63.26
2033286 05/16/12 07680 DELTA HEALTH SYSTEMS IVC05759 04/30/12 CLAIM SERVICES (APR 2012)500.00 500.00
2033287 05/16/12 03744 DEPARTMENT OF JUSTICE 908329 05/04/12 FINGERPRINTING SERVICES (APR 2012)49.00 49.00
2033210 05/09/12 00319 DEPARTMENT OF PUBLIC HEALTH 290820512 05/09/12 CERTIFICATE RENEWAL 90.00 90.00
2033442 05/30/12 05959 DIAMOND ENVIRONMENTAL SERVICES 25301164 05/03/12 SLUDGE PUMPING 420.00 420.00
2033132 05/02/12 03417 DIRECTV 17602067268 04/19/12 SATELLITE TV (4/18/12-5/17/12)6.00 6.00
2033364 05/23/12 03417 DIRECTV 17719660855 05/05/12 SATELLITE TV (5/4/12-6/3/12)18.00 18.00
2033443 05/30/12 03417 DIRECTV 17823988228 05/19/12 SATELLITE TV (5/18/12-6/17/12)6.00 6.00
2033211 05/09/12 14028 DONATO SANDOVAL 003688 05/03/12 VALVE REBATE PROGRAM 350.00 350.00
2033212 05/09/12 02447 EDCO DISPOSAL CORPORATION 1554580412 04/30/12 RECYCLING SERVICES (APR 2012)90.00 90.00
2033365 05/23/12 14074 ELIZABETH M HERNANDEZ 003714 05/21/12 VALVE REBATE PROGRAM 350.00 350.00
2033366 05/23/12 14051 EMMA GALVAN Ref002421647 05/22/12 UB Refund Cst #0000160363 35.76 35.76
2033213 05/09/12 00331 EMPLOYMENT DEVELOPMENT DEPT 925023840412 04/25/12 UNEMPLOYMENT INSURANCE (1/1/12-3/31/12)17,478.66 17,478.66
Page 5 of 19
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS 2033113 THROUGH 2033488
RUN DATES 5/2/2012 TO 5/30/2012
Check # Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2033288 05/16/12 03765 ENGINEERING PARTNERS INC, THE 11131516 04/23/12 DESIGN SERVICES (7/1/11-3/30/12)9,300.00 9,300.00
2033444 05/30/12 03725 ENVIRONMENTAL SYSTEMS RESEARCH92486445 05/08/12 ESRI MAINTENANCE 5,805.62 5,805.62
2033367 05/23/12 14054 ESTIBALIZ STOMMEL Ref002421651 05/22/12 UB Refund Cst #0000176031 76.08 76.08
2033133 05/02/12 03546 FERGUSON WATERWORKS # 1083 0402497 04/09/12 HYDRANT CAPS 2,181.94
03986103 04/16/12 INVENTORY 678.83 2,860.77
2033289 05/16/12 03546 FERGUSON WATERWORKS # 1083 0405806 05/02/12 INVENTORY 3,868.23
0405725 05/02/12 INVENTORY 977.83
03979902 05/01/12 INVENTORY 956.82
0402482 03/16/12 REPAIR TAPPING MACHINE 220.21
03986101 03/08/12 INVENTORY 109.34 6,132.43
2033445 05/30/12 03546 FERGUSON WATERWORKS # 1083 0406385 05/04/12 INVENTORY 3,426.45
0406384 05/04/12 INVENTORY 2,375.89
0406576 05/10/12 FLANGES / PIPE 371.74 6,174.08
2033368 05/23/12 14042 FIDEL HERRERA Ref002421638 05/22/12 UB Refund Cst #0000045301 5.98 5.98
2033290 05/16/12 12187 FIRST AMERICAN DATA TREE LLC 90034042 04/30/12 ONLINE DOCUMENTS (4/1/12-4/30/12)99.00 99.00
2033134 05/02/12 04066 FIRST CHOICE SERVICES - SD 176215 04/18/12 COFFEE SUPPLIES 468.52 468.52
2033291 05/16/12 04066 FIRST CHOICE SERVICES - SD 178616 05/01/12 COFFEE SUPPLIES 343.88 343.88
2033292 05/16/12 00035 FISHER SCIENTIFIC 6786210 04/26/12 LABORATORY SUPPLIES 551.34
7194927 04/27/12 LABORATORY SUPPLIES 377.74
7667827 04/30/12 LABORATORY SUPPLIES 160.70
8478220 05/03/12 LABORATORY SUPPLIES 120.13 1,209.91
2033446 05/30/12 00035 FISHER SCIENTIFIC 9277100 05/11/12 LABORATORY SUPPLIES 386.59 386.59
2033369 05/23/12 02591 FITNESS TECH 3002 05/18/12 WELLNESS CENTER 3,369.36 3,369.36
2033135 05/02/12 11962 FLEETWASH INC 3846236 04/06/12 VEHICLE WASH 325.58 325.58
2033293 05/16/12 11962 FLEETWASH INC 3853028 04/20/12 VEHICLE WASH 120.42 120.42
2033214 05/09/12 14013 FLORENCE ROMELZYK Ref002421381 05/07/12 UB Refund Cst #0000024488 65.73 65.73
2033215 05/09/12 01612 FRANCHISE TAX BOARD Ben2421463 05/10/12 BI-WEEKLY PAYROLL DEDUCTION 190.00 190.00
2033216 05/09/12 02344 FRANCHISE TAX BOARD Ben2421471 05/10/12 BI-WEEKLY PAYROLL DEDUCTION 366.56 366.56
2033370 05/23/12 01612 FRANCHISE TAX BOARD Ben2421685 05/24/12 BI-WEEKLY PAYROLL DEDUCTION 190.00 190.00
Page 6 of 19
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS 2033113 THROUGH 2033488
RUN DATES 5/2/2012 TO 5/30/2012
Check # Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2033371 05/23/12 02344 FRANCHISE TAX BOARD Ben2421693 05/24/12 BI-WEEKLY PAYROLL DEDUCTION 366.56 366.56
2033447 05/30/12 13563 FRIENDS OF THE WATER 122 05/09/12 GARDEN TOURS (4/13/12-4/26/12)2,480.00 2,480.00
2033294 05/16/12 03094 FULLCOURT PRESS 23992 04/26/12 NEWSLETTER PRINTING 3,998.83 3,998.83
2033448 05/30/12 13716 GARCIA JUAREZ CONSTRUCTION INC 3 05/01/12 CALAVO GARDENS (PERIOD ENDING 4/30/12)85,002.79 85,002.79
2033372 05/23/12 14073 GARCIA, LAWRENCE 003713 05/17/12 SAFETY BOOTS 150.00 150.00
2033295 05/16/12 12676 GEO IT RESOURCES INC 1109 04/30/12 PROJECT PLANNING (APR 2012)57.50 57.50
2033449 05/30/12 14077 GLORIA L MAYORA-MEJIA DDS INC 003729 05/24/12 DENTAL CLAIM 64.60 64.60
2033373 05/23/12 14040 GONZALO PEREZ Ref002421636 05/22/12 UB Refund Cst #0000041338 43.05 43.05
2033136 05/02/12 00101 GRAINGER INC 9806215829 04/18/12 WAREHOUSE SUPPLIES 280.34
9806509320 04/18/12 WAREHOUSE SUPPLIES 275.02
9802110347 04/12/12 INVENTORY 259.21
9806215811 04/18/12 WAREHOUSE SUPPLIES 41.89 856.46
2033296 05/16/12 00101 GRAINGER INC 9819578999 05/03/12 PVC CONDUIT 530.18
9818503014 05/02/12 FACE SHIELDS 289 54981850301405/02/12 FACE SHIELDS 289.54
9809574289 04/23/12 VISE 149.50
9818533433 05/02/12 U-BOLT & STICK 114.94 1,084.16
2033450 05/30/12 00101 GRAINGER INC 9825244107 05/10/12 MOTOR/VALVE KIT 550.29
9821202216 05/07/12 PVC CONDUIT 96.78 647.07
2033297 05/16/12 12907 GREENRIDGE LANDSCAPE INC 8974 04/29/12 LANDSCAPING SERVICES (APR 2012)8,650.00 8,650.00
2033451 05/30/12 03773 GTC SYSTEMS INC 33361 04/30/12 CITIRX SUPPORT 840.57 840.57
2033137 05/02/12 00174 HACH COMPANY 7646028 03/01/12 HACH ANALYZERS 2,453.87 2,453.87
2033298 05/16/12 00174 HACH COMPANY 7728922 04/27/12 HACH ANALYZERS 2,320.88
7719167 04/20/12 LABORATORY SUPPLIES 171.79 2,492.67
2033374 05/23/12 14072 HAMANN PROPERTY MANAGEMENT Ref002421669 05/22/12 UB Refund Cst #0000187939 10.96 10.96
2033299 05/16/12 00201 HARRINGTON INDL PLASTICS LLC 004C4274 04/24/12 CPVC FITTINGS 465.92
004C4275 04/24/12 REPAIR KIT 160.98 626.90
2033375 05/23/12 02795 HARTFORD INSURANCE CO, THE Ben2421671 05/24/12 MONTHLY CONTRIBUTION TO LTD 5,358.02 5,358.02
2033217 05/09/12 06640 HD SUPPLY WATERWORKS LTD 4560570 04/05/12 VALVE PARTS 1,048.08 1,048.08
2033300 05/16/12 06640 HD SUPPLY WATERWORKS LTD 4600320 04/26/12 EXTERNAL TRANSCEIVERS 4,336.94 4,336.94
Page 7 of 19
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS 2033113 THROUGH 2033488
RUN DATES 5/2/2012 TO 5/30/2012
Check # Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2033452 05/30/12 14076 HDS WHITE CAP CONST SUPPLY 3268042 05/01/12 CLARIFIER SEALANT 175.85 175.85
2033301 05/16/12 02096 HELIX WATER DISTRICT 003707 05/04/12 SEWER SERVICES (ANNUAL)415.67 415.67
2033302 05/16/12 02096 HELIX WATER DISTRICT 0000292400412a 04/26/12 TEMPORARY METER (3/28/12-4/26/12)149.42 149.42
2033138 05/02/12 08610 HENRY BROS ELECTRONICS INC SM37130 04/11/12 SECURITY SYSTEM MAINTENANCE 400.00 400.00
2033303 05/16/12 08610 HENRY BROS ELECTRONICS INC 18010312 04/27/12 ALARM LIGHTS 13,842.00
SM37325 04/23/12 SECURITY SYSTEM MAINTENANCE 280.00 14,122.00
2033304 05/16/12 11874 HERNDON SOLUTIONS GROUP 1284 04/23/12 BUSINESS PLAN 1,980.00 1,980.00
2033305 05/16/12 00297 HILTI INC 4600997059 05/01/12 TOOLS 1,001.01 1,001.01
2033376 05/23/12 14070 HOMETEAM PROPERTY MGNT Ref002421667 05/22/12 UB Refund Cst #0000187687 75.00 75.00
2033139 05/02/12 12335 HP ENTERPRISE SERVICES LLC U2928232 04/10/12 CREDIT CARD SERVICES (MAR 2012)2,283.40 2,283.40
2033453 05/30/12 12335 HP ENTERPRISE SERVICES LLC U2938936 05/08/12 CREDIT CARD SERVICES (APR 2012)2,212.00 2,212.00
2033218 05/09/12 11805 IDENTIFICATION SERVICES I111QUJ186 05/01/12 FINGERPRINTING SERVICE 20 00203321805/09/12 11805 IDENTIFICATION SERVICES I111QUJ186 05/01/12 FINGERPRINTING SERVICE 20.00
I111GAL187 05/01/12 FINGERPRINTING SERVICE 20.00 40.00
2033140 05/02/12 01649 IDEXX DISTRIBUTION INC 259049659 04/19/12 LABORATORY SUPPLIES 2,738.21 2,738.21
2033306 05/16/12 09348 INDUSTRIAL MAINTENANCE SERVICE 13471 12/20/11 REPAIR PART 536.64 536.64
2033219 05/09/12 08969 INFOSEND INC 57979 04/03/12 BILL PRINTING SERVICES (MAR 2012)4,767.60 4,767.60
2033307 05/16/12 08969 INFOSEND INC 58577 04/30/12 POSTAGE (APR 2012)11,707.27
58576 04/30/12 BILL PRINTING SERVICES (APR 2012)1,740.54 13,447.81
2033454 05/30/12 08969 INFOSEND INC 58662 05/02/12 BILL PRINTING SERVICES (APR 2012)4,847.20 4,847.20
2033308 05/16/12 02372 INTERIOR PLANT SERVICE INC 463 04/30/12 PLANT SERVICES (APR 2012)186.00 186.00
2033141 05/02/12 13899 INTERMEDIA.NET INC 12040073 04/01/12 EXCHANGE OUTSOURCING (3/2/12-4/1/12)3,947.10 3,947.10
2033377 05/23/12 14056 INTERNATIONAL INDUSTRIAL PARK Ref002421653 05/22/12 UB Refund Cst #0000177172 2,046.00 2,046.00
2033455 05/30/12 10926 INTERNATIONAL SOCIETY OF 003726 05/17/12 MEMBERSHIP RENEWAL 100.00 100.00
2033378 05/23/12 14075 JAMES DALY 003715 05/21/12 VALVE REBATE PROGRAM 350.00 350.00
2033309 05/16/12 03077 JANI-KING OF CALIFORNIA INC SDO04120179 04/01/12 JANITORIAL SERVICES (APR 2012)1,101.10 1,101.10
Page 8 of 19
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS 2033113 THROUGH 2033488
RUN DATES 5/2/2012 TO 5/30/2012
Check # Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2033220 05/09/12 14025 JEFF JENKEL Ref002421393 05/07/12 UB Refund Cst #0000186621 17.12 17.12
2033142 05/02/12 01010 JOBS AVAILABLE INC 1209026 04/24/12 JOB POSTING 805.00 805.00
2033221 05/09/12 01735 JOHNSON, PAMELA 003696 05/03/12 TUITION 80.00 80.00
2033222 05/09/12 03172 JONES & STOKES ASSOCIATES INC 0086312 04/19/12 ENVIIRNMNTL CONSULTING (2/25/12-3/31/12)6,653.13
0086309 04/19/12 SAN MIGUEL HABITAT MGMT (2/25/12-3/31/12)3,193.14
0086310 04/19/12 ENVIRNMNTL CONSULTING (2/24/12-3/31/12)1,606.50 11,452.77
2033223 05/09/12 14024 JOSE ARVIZU Ref002421392 05/07/12 UB Refund Cst #0000186539 10.00 10.00
2033224 05/09/12 14029 JOSE LUIS CARDENAS 003689 05/03/12 VALVE REBATE PROGRAM 350.00 350.00
2033379 05/23/12 14071 JUAN OCAMPO Ref002421668 05/22/12 UB Refund Cst #0000187845 35.73 35.73
2033225 05/09/12 14014 JUANITA NOAH Ref002421382 05/07/12 UB Refund Cst #0000032635 6.51 6.51
2033380 05/23/12 14044 JULIE MCCARTY Ref002421640 05/22/12 UB Refund Cst #0000055605 75.00 75.00
2033381 05/23/12 14058 JULIE MEDITZ Ref002421655 05/22/12 UB Refund Cst #0000182461 46.41 46.41
2033382 05/23/12 14055 JUNE MANAIG Ref002421652 05/22/12 UB Refund Cst #0000176683 90 38 90 38203338205/23/12 14055 JUNE MANAIG Ref002421652 05/22/12 UB Refund Cst #0000176683 90.38 90.38
2033143 05/02/12 12639 KAPISH NORTH AMERICA LLC 3041 04/11/12 TRIM IMPLEMENTATION 16,582.72 16,582.72
2033383 05/23/12 14053 KB HOME COASTAL Ref002421649 05/22/12 UB Refund Cst #0000173665 1,950.17 1,950.17
2033226 05/09/12 14031 KEITH FORMAN 003686 05/02/12 LANDSCAPE PROGRAM 1,435.00 1,435.00
2033310 05/16/12 14001 KELLER AMERICA INC 48319 05/01/12 SEALED GAGE 3,150.00 3,150.00
2033311 05/16/12 05840 KIRK PAVING INC 5071 04/23/12 PAVING SERVICES 5,084.60 5,084.60
2033312 05/16/12 04996 KNOX ATTORNEY SERVICE INC 682691 04/30/12 DELIVERY SERVICES (3/29/12-4/13/12)151.25 151.25
2033456 05/30/12 14036 KRATOS / HBE SM37481 05/08/12 SECURITY SYSTEM MAINTENANCE 209.30 209.30
2033227 05/09/12 14011 KURT MAYRAND Ref002421379 05/07/12 UB Refund Cst #0000001928 123.84 123.84
2033384 05/23/12 14052 KYLE DEFRO Ref002421648 05/22/12 UB Refund Cst #0000168415 39.75 39.75
2033457 05/30/12 02063 LA MESA - SPRING VALLEY 3425 05/22/12 GARDEN TOUR 304.00 304.00
2033228 05/09/12 01859 LA PRENSA SAN DIEGO 23726 04/28/12 JOB POSTINGS 72.00 72.00
2033458 05/30/12 01859 LA PRENSA SAN DIEGO 23734 05/12/12 JOB POSTING 54.00 54.00
Page 9 of 19
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS 2033113 THROUGH 2033488
RUN DATES 5/2/2012 TO 5/30/2012
Check # Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2033459 05/30/12 10330 LAKESIDE EQUIPMENT SALES & 0107 05/04/12 MAKISA MTX 70 3,302.11 3,302.11
2033313 05/16/12 06497 LAKESIDE LAND COMPANY 262214 05/03/12 LANDFILL 44.64 44.64
2033385 05/23/12 14041 LANCE LILLIS Ref002421637 05/22/12 UB Refund Cst #0000043561 48.51 48.51
2033144 05/02/12 03607 LEE & RO INC LR14841 04/06/12 INTERCONNECTION (3/1/12-3/31/12)5,056.32 5,056.32
2033229 05/09/12 03607 LEE & RO INC LR14839 04/06/12 DESIGN SERVICES (2/25/12-3/31/12)5,007.93 5,007.93
2033460 05/30/12 03607 LEE & RO INC LR14892 05/03/12 DESIGN SERVICES (4/1/12-4/27/12)607.50 607.50
2033314 05/16/12 05220 LOGICALIS INTEGRATION SOLUTION IN077014 04/30/12 HP SUPPORT 22,651.10 22,651.10
2033230 05/09/12 03019 LOPEZ, JOSE 70100412 05/03/12 MILEAGE REIMBURSEMENT 5.55 5.55
2033461 05/30/12 01054 LYNN'S LOCKSMITH SERVICE 277722 05/09/12 LOCKSMITH 116.24 116.24
2033386 05/23/12 14046 MARCO GONZALEZ Ref002421642 05/22/12 UB Refund Cst #0000075178 47.31 47.31
2033231 05/09/12 14030 MARIA LOPEZ 003691 05/03/12 VALVE REBATE PROGRAM 350.00 350.00
2033387 05/23/12 14049 MARIBEL CASTENEDA Ref002421645 05/22/12 UB Refund Cst #0000144856 26 33 26 33203338705/23/12 14049 MARIBEL CASTENEDA Ref002421645 05/22/12 UB Refund Cst #0000144856 26.33 26.33
2033232 05/09/12 14015 MARILOU DEGRACIA Ref002421383 05/07/12 UB Refund Cst #0000080371 45.43 45.43
2033315 05/16/12 02902 MARSTON+MARSTON INC 201251 05/01/12 COMMUNITY OUTREACH (APR 2012)7,275.42 7,275.42
2033233 05/09/12 14020 MASON HARGROVE Ref002421388 05/07/12 UB Refund Cst #0000184774 18.32 18.32
2033388 05/23/12 05329 MASTER METER INC 0200539IN 04/20/12 INVENTORY 162,245.64 162,245.64
2033316 05/16/12 06302 MCCROMETER INC 395068RI 04/25/12 MAG METER 3,751.81 3,751.81
2033145 05/02/12 01183 MCMASTER-CARR SUPPLY CO 23537570 04/12/12 LADDER 216.77
23049435 04/06/12 CLIP & PIN 112.53
24101773 04/18/12 CLIP & PIN 56.48 385.78
2033317 05/16/12 01183 MCMASTER-CARR SUPPLY CO 24516868 04/24/12 STRUT PARTS 574.80
25333292 05/02/12 STUD ANCHORS 192.80
24909802 04/27/12 CCB HARDWARE 36.22 803.82
2033462 05/30/12 01183 MCMASTER-CARR SUPPLY CO 25901015 05/08/12 MATERIALS AND TOOLS.386.18 386.18
2033389 05/23/12 08403 MCR TECHNOLOGIES INC 31356 03/12/12 PORTABLE SAMPLER 4,321.14 4,321.14
2033146 05/02/12 03745 MEDEROS, CHARLES 003673 04/24/12 COMPUTER LOAN PROGRAM 1,056.55 1,056.55
Page 10 of 19
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS 2033113 THROUGH 2033488
RUN DATES 5/2/2012 TO 5/30/2012
Check # Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2033234 05/09/12 01824 MERKEL & ASSOCIATES INC 12041003 04/10/12 ENVIRONMENTAL SERVICES (3/1/12-3/31/12)19,998.55 19,998.55
2033390 05/23/12 14047 MICHELLE HAYES Ref002421643 05/22/12 UB Refund Cst #0000079400 21.39 21.39
2033235 05/09/12 14019 MILLENIA REAL ESTATE Ref002421387 05/07/12 UB Refund Cst #0000183433 22.32 22.32
2033236 05/09/12 14023 MIRANDA REAL ESTATE Ref002421391 05/07/12 UB Refund Cst #0000185619 6.22 6.22
2033147 05/02/12 00237 MISSION JANITORIAL & ABRASIVE 30530400 04/12/12 JANITORIAL SUPPLY 1,766.07 1,766.07
2033391 05/23/12 12733 MTM PROPERTY MANAGEMENT Ref002421650 05/22/12 UB Refund Cst #0000175320 39.60 39.60
2033318 05/16/12 03623 MWH AMERICAS INC 1460353 04/25/12 RWCWRF UPGRADE (12/31/11-3/30/12)1,024.75 1,024.75
2033237 05/09/12 03523 NATIONAL DEFERRED COMPENSATION Ben2421457 05/10/12 BI-WEEKLY DEFERRED COMP PLAN 10,663.15 10,663.15
2033392 05/23/12 03523 NATIONAL DEFERRED COMPENSATION Ben2421681 05/24/12 BI-WEEKLY DEFERRED COMP PLAN 9,513.15 9,513.15
2033319 05/16/12 09884 NATIONAL SAFETY COMPLIANCE INC 53170 04/30/12 RANDOM DRUG TESTING 713.42 713.42
2033148 05/02/12 14005 NEW HOPE FRIENDSHIP MISSIONARY 003670 04/26/12 VALVE REBATE PROGRAM 350.00 350.00
2033149 05/02/12 14006 NORRIS B GILL 003670 04/26/12 VALVE REBATE PROGRAM 350 00 350 00203314905/02/12 14006 NORRIS B GILL 003670 04/26/12 VALVE REBATE PROGRAM 350.00 350.00
2033238 05/09/12 14033 OCCUPATIONAL HEALTH CENTERS 313233140 04/23/12 PRE-EMPLOYMENT HEALTH 219.00 219.00
2033150 05/02/12 00510 OFFICE DEPOT INC 604873053001 04/10/12 OFFICE SUPPLIES 191.05
604893873001 04/10/12 LABELS 66.31 257.36
2033320 05/16/12 00510 OFFICE DEPOT INC 607001512001 04/27/12 PRESENTER R800 145.25
606539875001 04/24/12 LABELS 118.35
606268296001 04/23/12 OFFICE SUPPLIES 39.46
607535389001 05/02/12 OFFICE SUPPLIES 37.84 340.90
2033239 05/09/12 14021 OLIVER FONSECA Ref002421389 05/07/12 UB Refund Cst #0000185037 23.28 23.28
2033151 05/02/12 03149 ON SITE LASER LLC 46595 04/17/12 PRINTER SERVICES 192.74
46644 04/18/12 PRINTER SERVICES 104.56 297.30
2033463 05/30/12 03149 ON SITE LASER LLC 46705 05/04/12 PRINTER SERVICES 311.44 311.44
2033152 05/02/12 13115 ONESOURCE DISTRIBUTORS LLC S3543889005 04/06/12 TCI LINE CONDITIONERS 7,455.00 7,455.00
2033240 05/09/12 07496 ORTEGA-CARRILLO, ALMA PATRICIA 003692 05/02/12 TUITION 895.00 895.00
2033464 05/30/12 07496 ORTEGA-CARRILLO, ALMA PATRICIA 003722 05/21/12 TUITION 192.95 192.95
2033153 05/02/12 02334 OTAY LANDFILL 0000012185 04/15/12 WASTE DISPOSAL 705.94 705.94
Page 11 of 19
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS 2033113 THROUGH 2033488
RUN DATES 5/2/2012 TO 5/30/2012
Check # Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2033321 05/16/12 02334 OTAY LANDFILL 0000012260 04/30/12 WASTE DISPOSAL 156.86 156.86
2033241 05/09/12 03101 OTAY WATER DISTRICT Ben2421453 05/10/12 BI-WEEKLY PAYROLL DEDUCTION 693.00 693.00
2033393 05/23/12 03101 OTAY WATER DISTRICT Ben2421677 05/24/12 BI-WEEKLY PAYROLL DEDUCTION 686.00 686.00
2033322 05/16/12 05118 OTIS ELEVATOR COMPANY SD04041412 03/20/12 ELEVATOR MAINTENANCE (APR 2012)458.58 458.58
2033394 05/23/12 14048 OVIDIO DELEON Ref002421644 05/22/12 UB Refund Cst #0000127961 120.91 120.91
2033323 05/16/12 08891 PACIFIC METER SERVICES INC 296 04/21/12 METER REPLACEMENT 43,566.58 43,566.58
2033465 05/30/12 08891 PACIFIC METER SERVICES INC 300 05/04/12 METER REPLACEMENT 53,163.76 53,163.76
2033154 05/02/12 01002 PACIFIC PIPELINE SUPPLY 152670 04/04/12 INVENTORY 12,177.13
152671 04/13/12 STEM VALVES 3,771.25
152812 04/11/12 INVENTORY 2,861.84
152811 04/09/12 INVENTORY 715.46 19,525.68
2033324 05/16/12 01002 PACIFIC PIPELINE SUPPLY 152533 04/20/12 STEM VALVES 2,871.15
153403 04/30/12 INVENTORY 904.02 3,775.17
2033466 05/30/12 01002 PACIFIC PIPELINE SUPPLY 152948 05/09/12 CABLE 1,076.42 1,076.42
2033155 05/02/12 14009 PARK WEST LANDSCAPE INC 003680 05/01/12 TEMP METER REFUND 6,138.00 6,138.00
2033242 05/09/12 14009 PARK WEST LANDSCAPE INC 003697 05/08/12 REFUND TEMP MTR DEPOSIT 2,046.00
003698 05/08/12 REFUND TEMP MTR DEPOSIT 2,046.00
003699 05/08/12 REFUND TEMP MTR DEPOSIT 2,046.00
003700 05/08/12 REFUND TEMP MTR DEPOSIT 2,046.00 8,184.00
2033325 05/16/12 05497 PAYPAL INC 16951360 04/30/12 PHONE PAYMENT SERVICES (APR 2012)54.10 54.10
2033156 05/02/12 08398 PEERLESS MATERIALS COMPANY 23530 04/17/12 WIPING RAGS 258.60 258.60
2033326 05/16/12 00227 PELL MELL SUPPLY 63233 04/23/12 FASTENERS 455.14 455.14
2033157 05/02/12 03790 PENHALL COMPANY 30526 04/10/12 SAW CUTTING SERVICES 745.00 745.00
2033467 05/30/12 00593 PEPPER OIL COMPANY INC 619874 05/03/12 UNLEADED FUEL 24,409.65 24,409.65
2033158 05/02/12 13945 PERRY ELECTRIC M105 04/05/12 ELECTRICAL WIRING 2,100.00 2,100.00
2033159 05/02/12 03457 PERSONAL TOUCH WEST 22496 04/20/12 SEED MIX 1,121.00 1,121.00
2033327 05/16/12 00137 PETTY CASH CUSTODIAN 003706 05/15/12 PETTY CASH 405.30 405.30
Page 12 of 19
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS 2033113 THROUGH 2033488
RUN DATES 5/2/2012 TO 5/30/2012
Check # Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2033160 05/02/12 06419 PLANT SOUP INC 817 04/05/12 PROFESSIONAL WRITING SVCS (APR 2012)750.00 750.00
2033395 05/23/12 07346 PRIME ELECTRICAL SERVICES INC 10243 04/19/12 INSTALL CIRCUIT 2,328.00 2,328.00
2033328 05/16/12 13059 PRIORITY BUILDING SERVICES 30233 04/01/12 JANITORIAL SERVICES (APR 2012)3,504.00 3,504.00
2033243 05/09/12 12773 PRM CONSULTING 2012108OWD 04/19/12 REDISTRICTING PROJECT (1/5/12-4/19/12)7,339.99 7,339.99
2033396 05/23/12 03237 PROGRESSIVE MAPPING 4766 04/20/12 CIVIL3D UPDATE 1,945.00 1,945.00
2033161 05/02/12 06641 PRUDENTIAL OVERALL SUPPLY 30254889 04/19/12 UNIFORMS, TOWELS & MATS 365.42
30253377 04/12/12 UNIFORMS, TOWELS & MATS 363.42
30253376 04/12/12 UNIFORMS, TOWELS & MATS 197.34
30254888 04/19/12 UNIFORMS, TOWELS & MATS 197.34
30253378 04/12/12 UNIFORMS, TOWELS & MATS 164.69
30254890 04/19/12 UNIFORMS, TOWELS & MATS 164.69
30252753 04/10/12 UNIFORMS, TOWELS & MATS 112.40
30254255 04/17/12 UNIFORMS, TOWELS & MATS 112.40
30253379 04/12/12 UNIFORMS, TOWELS & MATS 58.03
30254891 04/19/12 UNIFORMS, TOWELS & MATS 54.03
30254254 04/17/12 UNIFORMS, TOWELS & MATS 53.74
30252752 04/10/12 UNIFORMS, TOWELS & MATS 49.74 1,893.24
2033329 05/16/12 06641 PRUDENTIAL OVERALL SUPPLY 30257922 05/03/12 UNIFORMS, TOWELS & MATS 357.53
30256403 04/26/12 UNIFORMS, TOWELS & MATS 361.53
30256402 04/26/12 UNIFORMS, TOWELS & MATS 197.34
30257921 05/03/12 UNIFORMS, TOWELS & MATS 197.34
30256404 04/26/12 UNIFORMS, TOWELS & MATS 164.69
30257923 05/03/12 UNIFORMS, TOWELS & MATS 164.69
30255786 04/24/12 UNIFORMS, TOWELS & MATS 112.40
30257284 05/01/12 UNIFORMS, TOWELS & MATS 112.40
30256405 04/26/12 UNIFORMS, TOWELS & MATS 67.97
30257924 05/03/12 UNIFORMS, TOWELS & MATS 56.03
30255785 04/24/12 UNIFORMS, TOWELS & MATS 49.74
30257283 05/01/12 UNIFORMS, TOWELS & MATS 49.74 1,891.40
2033468 05/30/12 06641 PRUDENTIAL OVERALL SUPPLY 30259412 05/10/12 UNIFORMS, TOWELS & MATS 54.03
30259410 05/10/12 UNIFORMS, TOWELS & MATS 410.39
30259409 05/10/12 UNIFORMS, TOWELS & MATS 197.34
30259411 05/10/12 UNIFORMS, TOWELS & MATS 164.69
30258801 05/08/12 UNIFORMS, TOWELS & MATS 112.40
30258800 05/08/12 UNIFORMS, TOWELS & MATS 42.05 980.90
2033162 05/02/12 00078 PUBLIC EMPLOYEES RET SYSTEM Ben2421191 04/26/12 BI-WEEKLY PERS CONTRIBUTION 145,232.51 145,232.51
2033330 05/16/12 00078 PUBLIC EMPLOYEES RET SYSTEM Ben2421451 05/10/12 BI-WEEKLY PERS CONTRIBUTION 146,631.08 146,631.08
2033469 05/30/12 00078 PUBLIC EMPLOYEES RET SYSTEM Ben2421675 05/24/12 BI-WEEKLY PERS CONTRIBUTION 146,281.55 146,281.55
Page 13 of 19
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS 2033113 THROUGH 2033488
RUN DATES 5/2/2012 TO 5/30/2012
Check # Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2033331 05/16/12 04065 PURCHASE POWER 800090001116750305/06/12 POSTAGE METER REFILL 1,859.97 1,859.97
2033163 05/02/12 10294 QWIKPRINTS 121221239 05/01/12 FINGERPRINTING SERVICES 20.00 20.00
2033164 05/02/12 01342 R J SAFETY SUPPLY CO INC 29969000 04/10/12 SAFETY / JACKET 602.70
29969001 04/11/12 SAFETY / JACKET 80.81 683.51
2033332 05/16/12 01342 R J SAFETY SUPPLY CO INC 29969002 04/24/12 SAFETY / JACKET 452.60 452.60
2033165 05/02/12 14004 RAY WHARTON 003674 04/26/12 LANDSCAPE PROGRAM 806.00 806.00
2033166 05/02/12 00021 RCP BLOCK & BRICK INC 4352264 04/18/12 CONCRETE 1,756.33 1,756.33
2033333 05/16/12 00021 RCP BLOCK & BRICK INC 4352372 04/25/12 PEAGRAVEL 383.89 383.89
2033334 05/16/12 04552 REA & PARKER RESEARCH 003708 04/17/12 CUSTOMER SURVEYS 9,312.50
003709 04/17/12 CUSTOMER SURVEYS 7,125.00 16,437.50
2033244 05/09/12 14016 REALHOME SERVICES & SOLUTIONS Ref002421384 05/07/12 UB Refund Cst #0000173432 188.04 188.04
2033397 05/23/12 14043 RENE VARGAS Ref002421639 05/22/12 UB Refund Cst #0000052352 31.44 31.44
2033167 05/02/12 13912 RESCUE VAC INDUSTRIES INC 20120417001 04/17/12 RESCUE VAC 15,565.81 15,565.81
2033168 05/02/12 00521 RICK POST WELDING &9240 04/11/12 WET TAPS 545.00 545.00
2033398 05/23/12 14050 ROBERTO FERRER Ref002421646 05/22/12 UB Refund Cst #0000155521 91.18 91.18
2033399 05/23/12 14068 ROY REED Ref002421665 05/22/12 UB Refund Cst #0000187176 52.33 52.33
2033169 05/02/12 05130 SAFARI MICRO INC 215114 04/19/12 HP Elite 8200 6,628.95 6,628.95
2033470 05/30/12 05130 SAFARI MICRO INC 216029 05/11/12 INK CARTRIDGES 655.38 655.38
2033335 05/16/12 02390 SAFE HEARING AMERICA INC 14832 05/01/12 HEARING TESTING 1,111.75 1,111.75
2033170 05/02/12 13204 SAIC ENERGY ENVIR & INFRAS LLC 05709 04/18/12 CONSTRUCTION MGMT (ENDING 3/31/12)50,996.45 50,996.45
2033471 05/30/12 13204 SAIC ENERGY ENVIR & INFRAS LLC 05753 05/10/12 CONSTRUCTION MGMT (ENDING 4/27/12)43,438.72 43,438.72
2033171 05/02/12 11596 SAN DIEGO CONSTRUCTION WELDING 8338 04/11/12 FIELD WELDING 340.00
8320 03/29/12 WELDING SERVICES 1,530.00
8328 03/30/12 WELDING SERVICES 170.00 2,040.00
2033472 05/30/12 11596 SAN DIEGO CONSTRUCTION WELDING 8360 05/01/12 WELDING SERVICES 4,578.00
8375 05/10/12 WELDING SERVICES 680.00
8363 05/02/12 WELDING SERVICES 340.00 5,598.00
Page 14 of 19
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS 2033113 THROUGH 2033488
RUN DATES 5/2/2012 TO 5/30/2012
Check # Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2033172 05/02/12 02586 SAN DIEGO COUNTY ASSESSOR 2011217 04/09/12 ASSESSOR DATA 125.00 125.00
2033173 05/02/12 00247 SAN DIEGO DAILY TRANSCRIPT 00098136 04/19/12 BID ADVERTISING 121.00 121.00
2033174 05/02/12 03231 SAN DIEGO EAST COUNTY 173196 04/19/12 MEMBERSHIP RENEWAL 354.00 354.00
2033175 05/02/12 00121 SAN DIEGO GAS & ELECTRIC 003679 04/25/12 UTILITY EXPENSES (MONTHLY)23,158.71
003667 04/19/12 UTILITY EXPENSES (MONTHLY)22,203.82
003677 04/25/12 UTILITY EXPENSES (MONTHLY)11,034.78
003678 04/24/12 UTILITY EXPENSES (MONTHLY)696.22 57,093.53
2033336 05/16/12 00121 SAN DIEGO GAS & ELECTRIC 003694 05/02/12 UTILITY EXPENSES (MONTHLY)37,415.65
003695 05/08/12 UTILITY EXPENSES (MONTHLY)32,731.60
003703 05/04/12 UTILITY EXPENSES (MONTHLY)15,019.76 85,167.01
2033473 05/30/12 00121 SAN DIEGO GAS & ELECTRIC 003718 05/18/12 UTILITY EXPENSES (MONTHLY)24,554.65 24,554.65
2033337 05/16/12 13418 SAN DIEGO POWDER COATING 32756 04/24/12 POWDER COAT 150.00 150.00
2033176 05/02/12 03273 SAN DIEGO READER 153971 04/19/12 JOB POSTINGS 130.00 130.00
2033400 05/23/12 14061 SAN DIEGO REALTY INC Ref002421658 05/22/12 UB Refund Cst #0000185534 173 32 173 32203340005/23/12 14061 SAN DIEGO REALTY INC Ref002421658 05/22/12 UB Refund Cst #0000185534 173.32 173.32
2033177 05/02/12 12080 SAN DIEGO UNION-TRIBUNE LLC 0010623164 04/18/12 BID ADVERTISING 477.20 477.20
2033178 05/02/12 07676 SAN MIGUEL FIRE PROTECTION 003681 03/20/12 TEMPORARY LABOR (FEB 2012)6,719.23 6,719.23
2033474 05/30/12 07676 SAN MIGUEL FIRE PROTECTION 003717 04/18/12 TEMPORARY LABOR (MAR 2012)6,741.61 6,741.61
2033179 05/02/12 00278 SAN-LO AERIAL SURVEYS 23441 04/11/12 AERIAL SURVEYS 4,200.00 4,200.00
2033475 05/30/12 12904 SEPULVEDA CONSTRUCTION INC 9 05/07/12 PUMP STATION UPGRADES (4/1/12-4/30/12)134,207.39
1A 05/07/12 30 INCH PIPELINE (4/1/12-4/30/12)24,144.89 158,352.28
2033401 05/23/12 14045 SHEA HOMES Ref002421641 05/22/12 UB Refund Cst #0000064196 761.34 761.34
2033402 05/23/12 14065 SHEAV MOTALE Ref002421662 05/22/12 UB Refund Cst #0000186942 34.66 34.66
2033476 05/30/12 12138 SHELBURNE SHERR COURT 116175 03/25/12 CERTIFIED TRANSCRIPT 1,200.66
116173 03/25/12 CERTIFIED TRANSCRIPT 1,121.80 2,322.46
2033180 05/02/12 11516 SIEMENS INDUSTRY INC 900694422 04/18/12 ENCORE700 ACTUATOR 3,720.49 3,720.49
2033181 05/02/12 04544 SIGN CRAFTERS 120020 04/06/12 SIGNS 25.86 25.86
2033338 05/16/12 13849 SIGN-A-RAMA 13580 04/30/12 FACILITY SIGNS 612.05 612.05
Page 15 of 19
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS 2033113 THROUGH 2033488
RUN DATES 5/2/2012 TO 5/30/2012
Check # Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2033477 05/30/12 13327 SILVA SILVA INTERNATIONAL 1205 05/10/12 PROJECT CONSULTANT (APR 2012)4,000.00 4,000.00
2033245 05/09/12 00258 SLOAN ELECTRIC COMPANY 0060181 01/31/12 PUMP MACHINE WORK 957.50 957.50
2033339 05/16/12 00258 SLOAN ELECTRIC COMPANY 00598292 05/02/12 VARIABLE FREQUENCY DRIVE 12,230.71 12,230.71
2033182 05/02/12 14007 SOFIA RODRIGUEZ 003669 04/26/12 VALVE REBATE PROGRAM 325.00 325.00
2033246 05/09/12 14022 SONYA FLORES Ref002421390 05/07/12 UB Refund Cst #0000185275 56.19 56.19
2033183 05/02/12 03103 SOUTHCOAST HEATING &C48464 04/17/12 AC MAINTENANCE 1,068.00 1,068.00
2033184 05/02/12 06537 SOUTHLAND TECHNOLOGY SI47463 03/28/12 AUDIO VISUAL SYSTEM REPAIR 100.00 100.00
2033185 05/02/12 03760 SPANKY'S PORTABLE SERVICES INC 911019 04/06/12 PORTABLE TOILET RENTAL (4/6/12-5/3/12)79.96
911018 04/06/12 PORTABLE TOILET RENTAL (4/6/12-5/3/12)79.96
911017 04/06/12 PORTABLE TOILET RENTAL (4/6/12-5/3/12)79.96
911135 04/09/12 PORTABLE TOILET RENTAL (4/7/12-5/4/12)79.96 319.84
2033340 05/16/12 03760 SPANKY'S PORTABLE SERVICES INC 912603 04/27/12 PORTABLE TOILET RENTAL (4/26/12-5/23/12)98.15
912006 04/18/12 PORTABLE TOILET RENTAL (4/18/12-5/15/12)79.96 178.11
2033186 05/02/12 03516 SPECIAL DISTRICT RISK 39196 04/12/12 ADDITIONAL VEHICLE INSURANCE 2 074 33 2 074 33203318605/02/12 03516 SPECIAL DISTRICT RISK 39196 04/12/12 ADDITIONAL VEHICLE INSURANCE 2,074.33 2,074.33
2033478 05/30/12 03516 SPECIAL DISTRICT RISK PD1112005068000 05/09/12 PROPERTY DEDUCTIBLE 500.00 500.00
2033187 05/02/12 00590 SPECIALTY SEALS & ACCESSORIES 30029 04/17/12 PACKING FOR VALVES 41.70 41.70
2033188 05/02/12 01717 SPRING VALLEY CHAMBER OF 10440412 04/25/12 MEMBERSHIP RENEWAL 550.00 550.00
2033189 05/02/12 06510 SPRINT NEXTEL 901500243067 04/12/12 WIRELESS SERVICES (3/9/12-4/8/12)3,521.20 3,521.20
2033403 05/23/12 06510 SPRINT NEXTEL 901500243068 05/12/12 WIRELESS SERVICES (4/9/12-5/8/12)3,520.99 3,520.99
2033479 05/30/12 02354 STANDARD ELECTRONICS 16853 05/04/12 SECURITY MONITORING 2,704.00
16822 05/04/12 LABOR SERVICES 642.90
16823 05/04/12 LABOR SERVICES 321.45
16806 05/01/12 LABOR SERVICES 85.00 3,753.35
2033190 05/02/12 13564 STAR-NEWS PUBLISHING CO, THE 00007158 04/13/12 BOARD VACANCY AD 409.69
7349 04/20/12 JOB POSTING 103.50
7350 04/20/12 JOB POSTING 103.50 616.69
2033480 05/30/12 13564 STAR-NEWS PUBLISHING CO, THE 00008024 05/11/12 JOB POSTING 138.00 138.00
2033247 05/09/12 06281 STATE DISBURSEMENT UNIT Ben2421469 05/10/12 BI-WEEKLY PAYROLL DEDUCTION 415.38 415.38
2033248 05/09/12 06299 STATE DISBURSEMENT UNIT Ben2421459 05/10/12 BI-WEEKLY PAYROLL DEDUCTION 237.69 237.69
Page 16 of 19
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS 2033113 THROUGH 2033488
RUN DATES 5/2/2012 TO 5/30/2012
Check # Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2033249 05/09/12 06303 STATE DISBURSEMENT UNIT Ben2421465 05/10/12 BI-WEEKLY PAYROLL DEDUCTION 802.15 802.15
2033250 05/09/12 08533 STATE DISBURSEMENT UNIT Ben2421473 05/10/12 BI-WEEKLY PAYROLL DEDUCTION 253.85 253.85
2033404 05/23/12 06281 STATE DISBURSEMENT UNIT Ben2421691 05/24/12 BI-WEEKLY PAYROLL DEDUCTION 415.38 415.38
2033405 05/23/12 06299 STATE DISBURSEMENT UNIT Ben2421683 05/24/12 BI-WEEKLY PAYROLL DEDUCTION 237.69 237.69
2033406 05/23/12 06303 STATE DISBURSEMENT UNIT Ben2421687 05/24/12 BI-WEEKLY PAYROLL DEDUCTION 802.15 802.15
2033407 05/23/12 08533 STATE DISBURSEMENT UNIT Ben2421695 05/24/12 BI-WEEKLY PAYROLL DEDUCTION 253.85 253.85
2033251 05/09/12 01460 STATE WATER RESOURCES SW0048742 04/10/12 ANNUAL PERMIT INDEX #158267 505.00 505.00
2033191 05/02/12 11749 STEPHEN V MCCUE 003683 04/20/12 LEGAL SERVICES (3/12/12-4/19/12)38,314.20 38,314.20
2033341 05/16/12 11749 STEPHEN V MCCUE 003705 05/04/12 LEGAL SERVICES (4/19/12-5/3/12)37,850.00 37,850.00
2033481 05/30/12 11749 STEPHEN V MCCUE 003719 05/16/12 LEGAL SERVICES (MAY 2012)36,350.00 36,350.00
2033192 05/02/12 12809 STUTZ ARTIANO SHINOFF 87633 04/18/12 LEGAL SERVICES (FEB 2012)32,420.51 32,420.51
2033342 05/16/12 12809 STUTZ ARTIANO SHINOFF 87679 04/24/12 LEGAL SERVICES (MAY 2012)37,210.88 37,210.88
2033408 05/23/12 12223 SUNBELT RENTALS INC 34120811001 04/12/12 BOOMLIFT RENTAL 1,036.69 1,036.69
2033482 05/30/12 10339 SUPREME OIL COMPANY 372053 05/03/12 DIESEL FUEL 15,162.08 15,162.08
2033252 05/09/12 14012 SUSAN SPEED Ref002421380 05/07/12 UB Refund Cst #0000018594 23.76 23.76
2033483 05/30/12 01834 TC CONSTRUCTION INC 5A 05/04/12 LA PRESA SYSTEMS (PERIOD ENDING 4/30/12) 177,567.97 177,567.97
2033409 05/23/12 02975 TETRA TECH INC 50552540 04/12/12 WELL PROJECT (2/25/12-3/30/12)34,483.00 34,483.00
2033253 05/09/12 14017 THOMAS TRUNG NGUYEN Ref002421385 05/07/12 UB Refund Cst #0000177474 55.92 55.92
2033410 05/23/12 14069 TODD TETA Ref002421666 05/22/12 UB Refund Cst #0000187276 14.47 14.47
2033411 05/23/12 12570 TRI TECH REPROGRAPHICS 124673 05/07/12 PHOTOCOPY OF RECORDS 1,584.39 1,584.39
2033343 05/16/12 00427 UNDERGROUND SERVICE ALERT OF 420120469 04/30/12 UNDERGROUND ALERTS 268.50 268.50
2033193 05/02/12 08262 UNITED RENTALS NORTHWEST INC 102329099001 04/17/12 CONCRETE 139.00 139.00
2033344 05/16/12 08262 UNITED RENTALS NORTHWEST INC 102539966001 04/30/12 CONCRETE 177.79
102443186001 04/24/12 CONCRETE 118.53 296.32
Page 17 of 19
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS 2033113 THROUGH 2033488
RUN DATES 5/2/2012 TO 5/30/2012
Check # Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2033484 05/30/12 08262 UNITED RENTALS NORTHWEST INC 102686490001 05/08/12 CONCRETE 177.79
102662524001 05/07/12 CONCRETE 177.79 355.58
2033254 05/09/12 05417 UNITED STATES DEPARTMENT Ben2421467 05/10/12 BI-WEEKLY PAYROLL DEDUCTION 100.00 100.00
2033412 05/23/12 05417 UNITED STATES DEPARTMENT Ben2421689 05/24/12 BI-WEEKLY PAYROLL DEDUCTION 100.00 100.00
2033194 05/02/12 00350 UNITED STATES POSTAL SERVICE 104339510412A 04/24/12 PREPAID POSTAGE MACHINE 4,200.00 4,200.00
2033413 05/23/12 07662 UNITEDHEALTHCARE SPECIALTY 121430000430 05/22/12 AD&D & SUPP LIFE INS (JUNE 2012)5,425.90 5,425.90
2033195 05/02/12 07674 US BANK CORPORATE PAYMENT 003682 04/23/12 CAL CARD EXPENSES 848.56 848.56
2033255 05/09/12 07674 US BANK CORPORATE PAYMENT 003701 04/23/12 CAL CARD EXPENSES 87.67 87.67
2033345 05/16/12 07674 US BANK CORPORATE PAYMENT a000014 04/23/12 CAL CARD EXPENSES 9,830.77 9,830.77
2033414 05/23/12 07674 US BANK CORPORATE PAYMENT A000016 03/22/12 CAL CARD EXPENSES 6,845.70 6,845.70
2033485 05/30/12 07674 US BANK CORPORATE PAYMENT O0000000009 04/23/12 CAL CARD EXPENSES 19,980.64
003724 04/23/12 CAL CARD EXPENSES 652.92
003733 05/22/12 CAL CARD EXPENSES 493.86 21,127.42
2033196 05/02/12 04345 US CONCRETE PRECAST GROUP 0153132IN 04/11/12 INVENTORY 4,401.11
0153131IN 04/11/12 INVENTORY 2,934.08
0153162IN 04/13/12 VAULT HINGES 387.90 7,723.09
2033346 05/16/12 04345 US CONCRETE PRECAST GROUP 0153334IN 04/25/12 METER BOX LIDS 1,971.29 1,971.29
2033415 05/23/12 14066 US OLYMPIC TRAINING CENTER Ref002421663 05/22/12 UB Refund Cst #0000187019 1,399.24 1,399.24
2033347 05/16/12 06829 US SECURITY ASSOCIATES INC 650970 04/26/12 SECURITY SERVICES 944.10 944.10
2033348 05/16/12 13048 V & A CONSULTING ENGINEERS 13360 04/27/12 CORROSION SERVICES (3/31/12-4/27/12)22,636.65 22,636.65
2033256 05/09/12 01095 VANTAGEPOINT TRANSFER AGENTS Ben2421449 05/10/12 BI-WEEKLY DEFERRED COMP PLAN 12,484.57 12,484.57
2033257 05/09/12 06414 VANTAGEPOINT TRANSFER AGENTS Ben2421455 05/10/12 BI-WEEKLY 401A PLAN 2,090.58 2,090.58
2033258 05/09/12 12686 VANTAGEPOINT TRANSFER AGENTS Ben2421461 05/10/12 401A TERMINAL PAY 7,203.59 7,203.59
2033416 05/23/12 01095 VANTAGEPOINT TRANSFER AGENTS Ben2421673 05/24/12 BI-WEEKLY DEFERRED COMP PLAN 12,516.57 12,516.57
2033417 05/23/12 06414 VANTAGEPOINT TRANSFER AGENTS Ben2421679 05/24/12 BI-WEEKLY 401A PLAN 1,415.58 1,415.58
2033259 05/09/12 03329 VERIZON WIRELESS 1077546256 04/21/12 WIRELESS SERVICES (3/22/12-4/21/12)5,324.31 5,324.31
2033486 05/30/12 03335 VORTEX INDUSTRIES INC 116679021 05/10/12 BAY DOORS 2,438.83 2,438.83
Page 18 of 19
OTAY WATER DISTRICT
CHECK REGISTER
FOR CHECKS 2033113 THROUGH 2033488
RUN DATES 5/2/2012 TO 5/30/2012
Check # Date Vendor Vendor name Invoice Inv Date Description Amount Paid Check Total
2033197 05/02/12 03588 VWR INTERNATIONAL INC 8050208028 04/20/12 LABORATORY SUPPLIES 145.94 145.94
2033349 05/16/12 03588 VWR INTERNATIONAL INC 8050265325 04/26/12 LABORATORY SUPPLIES 202.81
8050203016 04/20/12 LABORATORY SUPPLIES 52.14
8050208550 04/20/12 LABORATORY SUPPLIES 37.38 292.33
2033198 05/02/12 07595 WALTERS WHOLESALE ELECTRIC CO 865711800 04/10/12 T-PLANT GENERATOR 1,468.92
865810801 04/11/12 MIXER MATERIALS 260.76
865711801 04/10/12 T-PLANT GENERATOR 123.92 1,853.60
2033487 05/30/12 07595 WALTERS WHOLESALE ELECTRIC CO 326246601 05/01/12 MR16 BALLASTS 172.68
326337000 05/08/12 GROUND WIRE 93.06 265.74
2033350 05/16/12 01343 WE GOT YA PEST CONTROL 74979 04/25/12 BEE REMOVAL 115.00 115.00
2033418 05/23/12 14067 WESTERN DIRECT REALTY INC Ref002421664 05/22/12 UB Refund Cst #0000187070 38.41 38.41
2033488 05/30/12 03131 WESTERN HOSE & GASKET 265209 05/11/12 DISCHARGE HOSE 4,770.39 4,770.39
2033351 05/16/12 13823 WESTERN INNOVATED SERVICES 087525 04/09/12 CCB BAFFLE SUPPORTS 1,777.88 1,777.88
2033352 05/16/12 09570 WESTERN PACIFIC PIPELINE CORP 497628 03/29/12 STRAW WADDLE 762 08 762 08203335205/16/12 09570 WESTERN PACIFIC PIPELINE CORP 497628 03/29/12 STRAW WADDLE 762.08 762.08
2033199 05/02/12 00125 WESTERN PUMP INC 0115089IN 04/18/12 DUSTO INSPECTIONS 400.00 400.00
2033200 05/02/12 02849 WHITAKER BROTHERS BUSINESS SRV073877 04/09/12 SHREDDER MAINTENANCE 317.47 317.47
2033419 05/23/12 14039 YOLANDA BADILLO Ref002421635 05/22/12 UB Refund Cst #0000013387 21.31 21.31
GRAND TOTAL 2,739,881.54 2,739,881.54
Page 19 of 19