HomeMy WebLinkAbout04-03-13 Board Packet 1
OTAY WATER DISTRICT
BOARD OF DIRECTORS MEETING
DISTRICT BOARDROOM
2554 SWEETWATER SPRINGS BOULEVARD
SPRING VALLEY, CALIFORNIA
WEDNESDAY
April 3, 2013
3:30 P.M.
AGENDA
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. APPROVAL OF AGENDA
4. SAN DIEGO COUNTY WATER AUTHORITY UPDATE (MAUREEN STAPLE-
TON, CWA GENERAL MANAGER, AND TOM WORNHAM, CWA CHAIR OF
THE BOARD OF DIRECTORS)
5. APPROVE THE MINUTES OF THE REGULAR MEETING OF MARCH 6, 2013
6. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC
TO SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE
BOARD'S JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA
CONSENT CALENDAR
7. ITEMS TO BE ACTED UPON WITHOUT DISCUSSION, UNLESS A REQUEST
IS MADE BY A MEMBER OF THE BOARD OR THE PUBLIC TO DISCUSS A
PARTICULAR ITEM:
a) ADOPT ORDINANCE NO. 538 AMENDING SECTION 53.11 E, COM-
MERCIAL SEWER CHARGES AND USER CLASSIFICATIONS OF THE
DISTRICT’S CODE OF ORDINANCES
b) ADOPT RESOLUTION NO. 4209 TO AUTHORIZE AN APPLICATION
FOR ENVIRONMENTAL MITIGATION LAND MANAGEMENT GRANT
FUNDS TO THE SAN DIEGO ASSOCIATION OF GOVERNMENT,
COMMITTING THE OTAY WATER DISTRICT TO PROVIDE MATCHING
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FUNDS AND AUTHORIZING DISTRICT STAFF TO ACCEPT GRANT
FUNDS AND EXECUTE THE GRANT AGREEMENT FOR THE CACTUS
WREN HABITAT PROJECT AT THE DISTRICT’S HABITAT MANAGE-
MENT AREA
c) ADOPT RESOLUTION NO. 4208 FIXING TERMS AND CONDITIONS
FOR THE ANNEXATION OF CERTAIN REAL PROPERTY OWNED BY
SLF IV McMILLIN MILLENIA JV, LLC, APNs: 643-060-18, 23, 24, AND
25-00, TO THE OTAY WATER DISTRICT’S IMPROVEMENT DISTRICT
NOs 22 AND 27
d) APPROVE A REIMBURSEMENT AGREEMENT BETWEEN THE CITY
OF CHULA VISTA AND THE OTAY WATER DISTRICT FOR REIM-
BURSEMENT TO THE CITY FOR CONSTRUCTION COSTS ASSOCI-
ATED WITH PHASE II OF THE OTAY LAKES ROAD 12-INCH RECY-
CLED WATER PIPELINE AND POTABLE UTILITY RELOCATION PRO-
JECT IN AN AMOUNT NOT-TO-EXCEED $97,350
ACTION ITEMS
8. BOARD
a) DISCUSSION OF 2013 BOARD MEETING CALENDAR
INFORMATIONAL ITEMS
9. THE FOLLOWING ITEM IS PROVIDED TO THE BOARD FOR INFORMATION-
AL PURPOSES ONLY. NO ACTION IS REQUIRED ON THE FOLLOWING
AGENDA ITEM:
a) FISCAL YEAR 2013 MID-YEAR STRATEGIC PLAN AND PERFOR-
MANCE MEASURES UPDATE REPORT (STEVENS)
REPORTS
10. GENERAL MANAGER’S REPORT
a) SAN DIEGO COUNTY WATER AUTHORITY UPDATE
11. DIRECTORS' REPORTS/REQUESTS
12. PRESIDENT’S REPORT/REQUESTS
RECESS TO CLOSED SESSION
13. CLOSED SESSION
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a) CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
[GOVERNMENT CODE §54956.9]
1 MATTER
RETURN TO OPEN SESSION
14. REPORT ON ANY ACTIONS TAKEN IN CLOSED SESSION. THE BOARD
MAY ALSO TAKE ACTION ON ANY ITEMS POSTED IN CLOSED SESSION
15. ADJOURNMENT
All items appearing on this agenda, whether or not expressly listed for action, may be
deliberated and may be subject to action by the Board.
The Agenda, and any attachments containing written information, are available at the
District’s website at www.otaywater.gov. Written changes to any items to be considered
at the open meeting, or to any attachments, will be posted on the District’s website.
Copies of the Agenda and all attachments are also available through the District
Secretary by contacting her at (619) 670-2280.
If you have any disability which would require accommodation in order to enable you to
participate in this meeting, please call the District Secretary at (619) 670-2280 at least
24 hours prior to the meeting.
Certification of Posting
I certify that on March 29, 2013, I posted a copy of the foregoing agenda near the
regular meeting place of the Board of Directors of Otay Water District, said time being at
least 72 hours in advance of the regular meeting of the Board of Directors (Government
Code Section §54954.2).
Executed at Spring Valley, California on March 29, 2013.
/s/ Susan Cruz, District Secretary
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MINUTES OF THE
BOARD OF DIRECTORS MEETING OF THE
OTAY WATER DISTRICT and OTAY SERVICE CORPORATION March 6, 2013
1. The meeting was called to order by President Lopez at 3:44 p.m.
2. ROLL CALL Directors Present: Lopez, Thompson, Croucher, and Robak (arrived at
3:47 p.m.)
Directors Absent: Gonzalez (out-of-town on business) Staff Present: General Manager Mark Watton, General Counsel Dan
Shinoff, Chief Financial Officer Joe Beachem, Chief of
Engineering Rod Posada, Chief of Information Technology
Geoff Stevens, Chief of Administration Rom Sarno, Chief of Water Operations Pedro Porras and District Secretary Susan Cruz and others per attached list.
3. PLEDGE OF ALLEGIANCE
4. APPROVAL OF AGENDA
A motion was made by Director Croucher, seconded by Director Thompson and
carried with the following vote:
Ayes: Directors Lopez, Thompson and Croucher Noes: None
Abstain: None
Absent: Directors Gonzalez and Robak
to approve the agenda.
5. APPROVE THE MINUTES OF THE REGULAR BOARD MEETING OF
FEBRUARY 6, 2013
A motion was made by Director Croucher, seconded by Director Thompson and carried with the following vote:
Ayes: Directors Lopez, Thompson and Croucher
Noes: None Abstain: None Absent: Directors Gonzalez and Robak
to approve the minutes of the regular meeting of February 6, 2013.
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6. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC
TO SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE
BOARD'S JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA Mr. Chris Brown from SDG&E presented a rebate check to the District in the
amount of $1,260.00 as a result of participating in the SDG&E Energy Efficiency
Rebate Program in FY 2012. Mr. Brown commended Mr. Don Anderson, Pump
Electrical Supervisor, for following through with all the rebate program’s requirements.
CONSENT CALENDAR
7. ITEMS TO BE ACTED UPON WITHOUT DISCUSSION, UNLESS A REQUEST IS MADE BY A MEMBER OF THE BOARD OR THE PUBLIC TO DISCUSS A PARTICULAR ITEM:
Director Thompson pulled Item 6d, APPROVE CHANGE ORDER NO. 1 TO THE
CONTRACT WITH SEPULVEDA CONSTRUCTION FOR THE 30-INCH POTABLE WATER PIPELINE IN HUNTE PARKWAY PROJECT IN AN AMOUNT NOT-TO-EXCEED $109,223.44, AND INCREASE THE CAPITAL
IMPROVEMENT PROGRAM (CIP) BUDGET IN THE AMOUNT OF $135,000,
and Item 6e, APPROVE THE WATER SUPPLY ASSESSMENT REPORTS
DATED JANUARY 2013 FOR THE OTAY TECH CENTRE PROJECT AND THE OTAY PLAZA PROJECT, for discussion.
A motion was made by Director Lopez, seconded by Director Croucher and
carried with the following vote:
Ayes: Directors Lopez, Thompson, Croucher and Robak Noes: None
Abstain: None
Absent: Director Gonzalez
to approve the remaining consent calendar items:
a) ADOPT ORDINANCE NO. 537 AMENDING SECTION 25.03 B,
MONTHLY FIXED METROPOLITAN WATER DISTRICT AND COUNTY
WATER AUTHORITY CHARGES AND 25.03 C, MONTHLY FIXED SYSTEM CHARGES; SECTION 28.01 B, BASIS FOR DETERMINATION OF CONNECTION FEES AND CHARGES; AND SECTION 38.03,
SERVICES FOR RESIDENTIAL FIRE PROTECTION OF THE
DISTRICT’S CODE OF ORDINANCES
b) ADOPT THE 2013 OTAY WATER DISTRICT LEGISLATIVE PROGRAM GUIDELINES
c) APPROVE CHANGE ORDER NO. 1 TO THE CONTRACT WITH
LAYFIELD ENVIRONMENTAL SYSTEMS CORPORATION FOR THE 624-1 RESERVOIR PROJECT IN AN AMOUNT NOT-TO-EXCEED
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$183,026, AND INCREASE THE CAPITAL IMPROVEMENT PROGRAM
(CIP) P2477 BUDGET IN THE AMOUNT OF $200,000
President Lopez presented Item 6d for discussion:
d) APPROVE CHANGE ORDER NO. 1 TO THE CONTRACT WITH
SEPULVEDA CONSTRUCTION FOR THE 30-INCH POTABLE WATER
PIPELINE IN HUNTE PARKWAY PROJECT IN AN AMOUNT NOT-TO-EXCEED $109,223.44, AND INCREASE THE CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET IN THE AMOUNT OF $135,000
Director Thompson commented that he understands why it is necessary to
replace the liner/material on the reservoir, but inquired why the project needed an additional 124 days for completion. Engineering Manager Dan Martin indicated that Director Thompson’s question is more with regard to item 6c, APPROVE
CHANGE ORDER NO. 1 TO THE CONTRACT WITH LAYFIELD
ENVIRONMENTAL SYSTEMS CORPORATION FOR THE 624-1 RESERVOIR
PROJECT IN AN AMOUNT NOT-TO-EXCEED $183,026, AND INCREASE THE CAPITAL IMPROVEMENT PROGRAM (CIP) P2477 BUDGET IN THE AMOUNT OF $200,000, rather than 6d. Mr. Martin indicated that the extended 124 days is
related to the 30-Inch Potable Water Pipeline Project on Hunte Parkway. He
stated that the extended time to complete the project was due to a variety of
items related to multiple utility conflicts that were discovered during construction which required a redesign of the water main.
Director Thompson clarified that he had meant to pull item 6c and not 6d and
further commented with regard to the warranty on the liner/material, that it is no
longer in effect because the company went out of business. He indicated that there are many District projects that have fairly long warranties (20 years or more) and stated that in the future he would like staff to include in their report
information the probable longevity of the proposed company. He stated that
warranties are only good as long as the companies are in business. He would
like to see staff include a review of the financial status of proposed companies and, if possible, a guarantee of their longevity/warranty.
General Manager Watton suggested that staff could put together a report
addressing this area. The District currently has vendor warrantees, contractors’
performance/materials bonds, surety/warranties, etc. Staff will review the information with the board and the board can direct staff as to what they wish included with regard to the support of vendor/contractor warrantees in staffs’
reports.
A motion was made by Director Lopez, seconded by Director Croucher and carried with the following vote:
Ayes: Directors Lopez, Thompson, Croucher and Robak
Noes: None
Abstain: None Absent: Director Gonzalez
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to approve staffs’ recommendation with regard to item 6d, APPROVE CHANGE
ORDER NO. 1 TO THE CONTRACT WITH SEPULVEDA CONSTRUCTION FOR THE 30-INCH POTABLE WATER PIPELINE IN HUNTE PARKWAY PROJECT IN AN AMOUNT NOT-TO-EXCEED $109,223.44, AND INCREASE
THE CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET IN THE AMOUNT
OF $135,000.
President Lopez presented Item 6e for discussion:
d) APPROVE THE WATER SUPPLY ASSESSMENT REPORTS DATED
JANUARY 2013 FOR THE OTAY TECH CENTRE PROJECT AND THE
OTAY PLAZA PROJECT Director Thompson thanked staff for a great summary of the Water Supply
Assessment Reports (WSAs) and stated that the Reports were very informative.
Senior Civil Engineer Bob Kennedy stated in response to a question from
Director Thompson, that Table 5 on pages 25 of the WSA Reports provides an overall regional water supply and demand for CWA and member agencies. Mr. Kennedy also stated that the Otay Water District’s water supply and demand
information is included in staff’s PowerPoint presentation (page 7), both staff
reports, WSA Reports (pages 41), and the District’s 2010 Urban Management
Water Plan (UWMP). Mr. Kennedy explained the process of the District’s projected supply and demand and indicated that the projection results are provided to CWA to include in its UWMP. He indicated that the District’s projects
are planned on a regional level and CWA has plans to have water available.
In response to a question from Director Robak, Mr. Kennedy stated that in the next year or so the District plans to look at land use, review customers’ current water use, adjust the variables accordingly and update the District’s UWMP. He
stated that the District will also look at building density levels (i.e. individual
parcels, large properties, businesses, etc.).
A motion was made by Director Thompson, seconded by Director Croucher and carried with the following vote:
Ayes: Directors Lopez, Thompson, Croucher and Robak
Noes: None Abstain: None Absent: Director Gonzalez
to approve staffs’ recommendation.
ACTION ITEMS
8. FINANCE
a) AUTHORIZE THE GENERAL MANAGER TO CONTRACT FOR BOND COUNSEL AND DISCLOSURE COUNSEL SERVICES FOR THE
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REFINANCING OF THE 2004 CERTIFICATES OF PARTICIPATION
(COPS)
Finance Manager Kevin Koeppen indicated that staff is recommending that the board approve contracts for both Bond Counsel and Disclosure Counsel Services
in an amount not-to-exceed $65,000. He stated that the refinancing process is
sensitive to market conditions (interest rates), and by authorizing the General
Manager to contract the services it will allow the District to act quickly on the refinancing and mitigate exposure to potential interest rate shifts. Mr. Koeppen indicated that this action will allow the District to achieve the proposed
anticipated savings. Please reference the Committee Action notes (Attachment
A) attached to staffs’ report for additional details of his presentation.
Mr. Koeppen stated that the District has engaged Financial Advisor Suzanne Harrell from Harrell Company and Advisors, LLC, to help assist with the District’s
refinancing options. He indicated that Ms. Harrell has over 21 years of
experience with capital financing and financial analysis and has acted as
financial advisor for California public agencies. It was noted that she has conducted the competitive sale of the District’s 2004 and 2007 Certificates of Participation (COPS) and has negotiated interest rates with the underwriter for
the District’s 2010 bonds. Mr. Koeppen introduced Ms. Suzanne Harrell to the
board.
Financial Advisor Suzanne Harrell thanked the District for selecting her firm to assist in the refinance of the District’s 2004 COPS. In response to a question
regarding a private placement sale versus a competitive sale, Ms. Harrell stated
that she believes (with her experience with private placement sales) the District
would not benefit from a private placement sale because of its high AA rating. However, she noted that she would research all of the District’s financing options before presenting her recommendation.
In response to a question from Director Thompson, Ms. Harrell stated that the
basis points between an AA rating versus an A rating is between 30-50 points and can result in a significant amount of savings. She said that she has spoken with a few companies about private placements for the District, but the
companies have indicated that they would not be interested because private
placements are not very competitive for agencies that have an AA rating.
In response to a question from Director Robak, Chief Financial Officer Joe Beachem stated that due to the time sensitivity of the interest rate fluctuations,
staff submitted their report early in order to meet the deadline for the Finance,
Administration and Communications (FA&C) Committee meeting for approval to
move the agenda item forward for board consideration at the March 6, 2013 Board meeting. He stated that the timing did not allow staff to include in their report a summary of the results of the review of the five (5) firms who submitted
Request for Proposals. Mr. Beachem noted that to allow the District to act
quickly on the best available interest rate, staff submitted their staff report early to
request that the Board authorize the General Manager to contract for both Bond Counsel and Disclosure Counsel Services in the event the selected firms
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exceeded the General Manager’s $50,000 authorization limit. It was noted that
after the FA&C Committee meeting, the District received three proposals with a
cost range from $52,000 to $62,000. General Manager Mark Watton commented that the Financial Advisor Services
request was within the range of the General Manager’s authorization of $50,000
and indicated that Ms. Suzanne Harrell had submitted the most responsive
proposal. A motion was made by Director Thompson, seconded by Director Croucher and
carried with the following vote:
Ayes: Directors Lopez, Thompson, Croucher and Robak Noes: None Abstain: None
Absent: Director Gonzalez
to approve staffs’ recommendation. 9. BOARD
a) DISCUSSION OF 2013 BOARD MEETING CALENDAR
Director Croucher indicated that he may be out of town on April 3, 2013.
In response to a question from President Lopez, District Secretary Susan Cruz
stated that Director Gonzalez is expected to attend the April 3, 2013 Regular
Board meeting. INFORMATIONAL ITEMS
10. THESE ITEMS ARE PROVIDED TO THE BOARD FOR INFORMATIONAL
PURPOSES ONLY. NO ACTION IS REQUIRED ON THE FOLLOWING AGENDA ITEMS.
a) INFORMATIONAL UPDATE ON THE SECOND QUARTER FISCAL
YEAR 2013 CAPITAL IMPROVEMENT PROGRAM REPORT
Engineering Manager Dan Martin provided a report on the Second Quarter Fiscal Year 2013 Capital Improvement Program. Please reference the Committee
Action notes (Attachment A) attached to staff’s report for the details of his report.
In response to questions from Director Thompson with regard to the Hunte Parkway 30-Inch Potable Water Pipeline Project, Mr. Martin stated that the District decided to install a 30-Inch pipeline in that area for two reasons; 1) to
relieve the high and low pressure issues in that area of the system; and 2) to
handle water delivery should the District decide to abandon the 20-Inch pipeline.
He also responded that the Total Life-to-Date Expenditures include checks that
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have already been written and are reported within 30-days of when work is
completed. It was noted that projects are on schedule.
Director Robak inquired if there were any long term concerns for maintaining the 624-1 Reservoir. General Manager Mark Watton indicated, no, as long as the
District complies with the Health Department’s regulations for inspection.
This was an informational agenda item and no action was taken by the board. b) REPORT ON DIRECTORS’ 2ND QUARTER EXPENSES FOR FISCAL
YEAR 2013
The board waived presentation and recommended that the report be received and filed.
c) INFORMATIONAL REPORT ON THE ROSARITO DESALINATION
FACILITY COMMUNICATIONS PLAN
Communications Officer Armando Buelna presented some of the communications materials that have been developed for the Rosarito Beach
Desalination Project. He noted that the purpose of the materials is to increase
awareness and foster community and stakeholder support, and promote the
announcement of the future purchase of desalinated water from the proposed Desalination Project. Please reference the Committee Action notes (Attachment A) attached to staffs’ report for details of his presentation. It was noted that all
items will be translated into Spanish.
Mr. Buelna indicated that later in March, District staff will meet with City of Chula Vista Mayor Cox and Council members, as well as Assembly Woman Shirley Weber (who represents a large section of the District’s service area) to provide
an update on the Desalination Project.
In response to a question from Director Robak, Mr. Buelna stated that portions of the Desalination Project update have been presented to Congressmen, local elected officials and community groups and that the Press Releases and Op Ed
materials will be released at the appropriate time. Mr. Buelna stated the tentative
timeframe of the Rosarito Desalination Facility Communications Plan depends on
the progress of the Desalination Project. With regard to the Fact Sheet, he indicated that it includes messages that have been focus group tested and have also been tested with the District’s customers in terms of effectiveness. It was
indicated that another focus group will be convened to gain feedback on current
information.
President Lopez stated that he felt it was important to share this information with the Board and indicated that he may call on his fellow colleagues to be present at
some meetings and events to share information about the Rosarito Desalination
Project and to answer any questions that the public may have. President Lopez
feels that it is important for all board members to be present for the tour of the Rosarito Desalination Plant and the Ground Breaking Event.
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Director Thompson thanked staff for presenting the organized information and
stated that it will help him share consistent information about the Desalination Project when speaking to the public.
This was an informational agenda item and no action was taken by the board.
REPORTS 11. GENERAL MANAGER’S REPORT
General Manager Mark Watton introduced Grossmont High School student, Ms.
Courtney Thomas, who is fulfilling a government class requirement to attend a public community meeting. She was invited by her stepfather, Assistant Civil Engineer Kevin Cameron, to attend the board meeting.
General Manager Watton announced that Engineering Manager Ron Ripperger
plans to retire on March 8, 2013, and indicated that a retirement reception for Mr. Ripperger will be held on March 7, 2013, at 2:30 p.m.
Mr. Ron Ripperger indicated that he has been with the District for 22 years and 5
months. He thanked General Manager Mark Watton and stated that he has had
an interesting adventure and has seen a lot of changes with the District. He stated that there are a number of good staff members working for the District and is confident that they will carry on with the District’s mission. Mr. Ripperger
stated that he appreciated the support from board members and especially
enjoyed his time with them at committee meetings.
Director Croucher stated that Mr. Ripperger will be missed. He indicated that he is proud to have worked and be associated with him and congratulated him on
his retirement.
General Manager Watton reported that the District received a distinguished budget presentation award and introduced Chief Financial Officer Joe Beachem to provide additional information about the award.
Chief Financial Officer Beachem indicated that for the eighth consecutive year,
the District has been awarded the California Society of Municipal Finance Officers (CSMFO) Excellence Award for the FY 2013 Operating and Capital Budgets. He noted that this was a notable achievement for the Finance
Department/District as the District also received two special recognitions along
with the award which is very rare. He stated that the District’s budget serves as
a policy document and also a great communications tool. Mr. Beachem thanked Finance Manager Rita Bell, the lead for the preparation of the budget, and her staff for their assistance and efforts to developing and assembling g the budget.
It was indicated that a Press Release sharing the District’s budget
accomplishments is anticipated to be released shortly.
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Finance Manager Rita Bell commented that the District’s budget
accomplishments is the product of team effort and begins with the board
members, management team, supervisors, and a great Strategic Plan. Ms. Bell indicated that there are many dynamics to the development of the budget and praised and thanked each of her staff who assisted with that task: Wales
Benham, Diane Ander, Marissa Dychitan, Grace Clemente, and Susan Atkins.
President Lopez thanked staff and stated that the CSMFO Excellence Award is indicative of great job performance by District staff members.
Director Croucher commented that he remembers one of the first events he had
attended with President Lopez about twelve years ago was a CSDA event where
the District received a finance award. It was an honor then and it is an honor now to be part of such a great organization.
Director Thompson commented that there is a misperception of this agency by
some members of the public and stated that the CSMFO Excellence Award
speaks to the fact that the District is well managed. He suggested that the District should put effort into sharing with the public its accomplishments and that it is a well-run organization.
Director Robak congratulated staff and thanked them for their efforts.
In addition to receiving the CSMFO Excellence Award, General Manager Mark Watton stated that the District received the 2013 Tyler Public Sector Excellence
Award and thanked the Information Technology staff for their efforts. He
indicated that Tyler Technologies supports the District’s software programs and
stated that the District applied for the award and received it in February 2013. Mr. Watton indicated that there were approximately 50 applicants who applied and stated that the award criterion was based on the organization that had best
achieved a high level of excellence in the use of public sector enterprise
systems. He noted that it is an honor for the District to be recognized by its
peers and introduced Mr. Geoff Stevens to provide additional information. Chief of Information Technology Geoff recognizes how well an agency uses its
financial systems. He indicated that Tyler Technologies recognized the District
as being one of the most aggressive users of financial system as the District
takes the lead in synchronizing its Strategic Plan, budget and reports. General Manager Mark Watton presented additional information from his report
which included the acquisition by Sea World of Knott’s Soak City, the Water
Industry Skills Panel with Cuyamaca Community College, and the USBR Title
XVI Funding. Director Croucher updated the board on CWA matters and indicated that CWA’s
board members have received their committee assignments and are developing
their goals and objectives which are anticipated to be released sometime in
March 2013. He also shared that Vice Chairman Madaffer would like to be more involved (from a CWA level) in terms of legislative matters, reviewing projects,
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and presenting legislation. He provided an update of the CWA Cost of Service
Survey Review and indicated that it will finally launch in three phases: 1) review
of current service, 2) sustainability, and 3) review of desalination. It was noted that Farmers Bureau has asked CWA to review Governor Brown’s proposal, as well as other options for water resources.
12. DIRECTORS' REPORTS/REQUESTS
Director Robak shared that Mr. Del Lauder, a former board member of the Otay WD from 1996 to 2000, passed away on January 23, 2013. In memory of Mr.
Lauder, Director Robak read his obituary into the record.
Director Croucher stated that Mr. Lauder will be missed and requested that the meeting be closed in his honor.
13. PRESIDENT’S REPORT
President Lopez reported on meetings he attended during the month of February 2013 (a list of meetings he attended is attached). He indicated, with regard to the Metro Commission, that City of Chula Vista Mayor Cheryl Cox has been
elected as the new Chair of the Commission. President Lopez indicated that he
plans to attend a Metro Commission meeting on March 7, 2013, where Mayor
Cox plans to approve his appointment to the Commission’s Finance Committee. 14. ADJOURNMENT
Per Director Croucher’s request, a moment of silence was held in honor of former
board member Mr. Del Laudner. With no further business to come before the Board, President Lopez adjourned
the meeting at 5:28 p.m.
___________________________________
President
ATTEST:
District Secretary
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President’s Report March 6, 2013 Board Meeting A) Meetings attended during the Month of February 2013:
1) February 6: Attended the District’s Regular Board Meeting 2) February 13: Attended Vice Chairman Cox’ State of the County Address. 3) February 15:
a) Committee Agenda Briefing. Met with General Manager Watton to review items that will be presented at the February Committee Meetings.
b) Attended the Chula Vista Chamber’s Annual Installation Dinner. Attendees: Directors Robak and Thompson, General Manager Watton, Communications Officer Buelna, District Secretary Cruz and Sr. Exec. Confidential Secretary
Cayetano. 4) February 20: Attended the District’s Finance, Administration & Communications Committee. Reviewed,
discussed, and made recommendation on items that will be
presented at the March Board Meeting. 5) February 21:
a. Filled in for Director Gonzalez at the District’s Engineering, Operations and Water Resources Committee.
Reviewed, discussed, and made recommendation on items
that will be presented at the March Board Meeting. b. Attended CSDA Quarterly Dinner Meeting. Jeff
McDonald, Watchdog Reporter for the Union-Tribune, presented on what sparks an investigation and tips on
how to deal with the media during an investigation. Attendees: Director Robak, General Manager Watton, Communications Officer Buelna, District Secretary Cruz
and Sr. Exec. Confidential Secretary Cayetano. 6) February 25: Attended the District’s Desalination Committee. Reviewed the Communications Plan for the
Rosarito Desalination Project. B) Meetings attended during the Month of March 2013:
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1) March 1: a) Attended the City of Chula Vista Mayor’s First Friday Breakfast Meeting. Mayor Cox provided an update on
the proposed University to be located in East Chula Vista. Attendees: Director Robak, General Manager
Watton and Communications Officer Buelna. b) Met with Congresswoman Susan Davis. Updated her on
Otay matters which included the Rosarito Desalination Project. Attendees: General Manager Watton and
Communications Officer Buelna.
c) Board Agenda Briefing. Met with General Manager Watton and General Counsel Dan Shinoff to review items that will be presented at the March Board Meeting.
DELBERT and MARY LOU LAUDNER
Obituary Guest Book
LAUDNER, DELBERT and MARY LOU 8 entries I 2 photos
Mary Lois (Wilson) Laudner of El Cajon,
CA, died November 24, 2012. She was
born September 20, 1924 in Charles
City, Iowa. Mary achieved a Bachelors
and Masters Degree from San Diego
State College_ In 1944 Mary was a
Meteorologist with the National Weather
Service and was an English and
Journalism teacher at El Capitan H.S. in
the 1960's. Married July 7, 1943 to Delbert Dale "Scratch"
"Peace be with them and God
bless"
-Diane and Chris Massee
The Guest Book is expired.
Restore the Guest Book
Laudner of El Cajon, CA. who died January 23, 2013. Delbert
was born on March 6, 1924 in Greene, Iowa. He worked as a More Photos
machinist at Oliver Farm and Equipment Company prior to
joining the Army in February 1943. Delbert served in the
Army Air Corp during World War II and flew 36 combat
missions as a tail gunner over the Balkans and Germany.
After being shot down in a B-17, he spent 1 0 months as a
prisoner of war in Poland and Hungry, until his release at the
war's end. Delbert was honorably discharged from his
View all 2 photos
service November 14, 1945 with the rank of Staff Sergeant. He earned a Bachelor's degree in
Civil Engineering at San Diego State College and worked on Dam Projects in Tanzania, Nigeria
and Puerto Rice in the 1960's and 70's. He worked as an inspector for the County of San Diego
and as an independent contractor. Delbert retired from the Otay water district as the operations
manager, and then served two elected terms on the Otay Water District Board. Delbert is
survived by three sisters and one brother. Delbert's Memorial Services will be held at 10:00
am, Saturday, February 16, 2013, at Conrad's Lemon Grove Mortuary, 7387 Broadway, Lemon
Grove, CA 91945.
Published in U-T San Diego on February 10, 2013
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: April 3, 2013
SUBMITTED BY:
Alicia Mendez-Schomer,
Customer Service Manager
PROJECT: DIV. NO. All
APPROVED BY:
Joseph R. Beachem, Chief Financial Officer
German Alvarez, Assistant General Manager
Mark Watton, General Manager
SUBJECT: Adopt Ordinance No. 538 Amending Section 53.11 E., Commercial
Sewer Charges and User Classifications of the District’s Code
of Ordinances
GENERAL MANAGER’S RECOMMENDATION:
That the Board adopt Ordinance No. 538 amending Section 53.11 E.,
Commercial Sewer Charges and User Classifications of the District’s
Code of Ordinances.
COMMITTEE ACTION:
See Attachment A.
PURPOSE:
To clarify the language in Section 53.11 E. in the District’s Code of
Ordinances to specify the process for reclassification of commercial
sewer customers and to determine sewer strength classifications. In
addition, there are updates to some of the User Classifications.
ANALYSIS:
To include language which authorizes the District to reclassify
commercial sewer customers from time to time, at the discretion of
the District, or when made aware of the need to reclassify based on
their current business purpose.
The District uses the listing of commercial strengths supplied by the
State Water Resources Control Board (SWRCB) as a basis for
classification. The data was collected from East Bay Municipal
AGENDA ITEM 7a
Utility District, City of San Jose, Los Angeles County Sanitation
District and the Sacramento Regional County Sanitation District.
The SWRCB has determined that the data on sewer strength is
representative of most cities in California. The defined strength
factors are based on Standard Industrial Classification Codes.
For clarity purposes, staff used a Compilation of Published Data on
Sewer User Strength Classifications provided by Karyn Keese, Otay’s
rate study consultant.
Where necessary, updates to the User Classifications are also
incorporated into the Code of Ordinances.
Background:
An audit of all the District’s commercial sewer customers was
completed in February 2013. The results of this audit identified 11
commercial accounts that were incorrectly classified. The change to
the Code of Ordinances would specifically codify the District’s
authority to make these changes at its discretion to reflect the
District’s practice. The proposed change would also clarify the
current language.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
The net change to the District’s sewer revenues is estimated to
decrease by $284.62. This relatively small change will not affect
the District’s financial standing. These changes will also be
incorporated into the District’s rate modeling process to more
accurately project revenues for FY 2014.
STRATEGIC GOAL:
None.
LEGAL IMPACT:
None.
Attachments: Attachment A – Committee Action
Attachment B – Ordinance No. 538
Exhibit I – Strike-through Section 53
Attachment C – Proposed Section 53
ATTACHMENT A
SUBJECT/PROJECT:
Adopt Ordinance No. 538 Amending Section 53.11 E.,
Commercial Sewer Charges and User Classifications of the
District’s Code of Ordinances
COMMITTEE ACTION:
The Finance, Administration and Communications Committee discussed
this item at a meeting held on March 20, 2013 and the following
comments were made:
Staff is requesting that the board adopt Ordinance No. 538
amending Section 53.11 E with regard to commercial sewer charges
and the District’s process to reclassify sewer customers.
There are approximately 64 commercial sewer accounts. Staff
audited the accounts and after visiting and evaluating each
account, determined which classification they should be placed.
During this process, staff had referenced Section 53 of the
District’s Code and found that it was not clear on how customers
are reclassified.
Staff is proposing to add language to Section 53 of the Code to
clarify the reclassification process. Staff also amended the
user classifications based on sewer strength (low, medium and
high strength customers) to be more in line with today’s
environment and to make it more clear.
Eleven customers have been impacted by the reclassification
process and two (2) customers will not be impacted at all. The
two (2) customers who will be most impacted will see an average
increase in their sewer bills of $65.12 and $54.34 per month.
There are customers who will have negligible changes and one (1)
will see a slight decrease in their sewer bill.
Staff will contact the District’s customers to advise them how
the changes will impact their bills.
The committee inquired if the Rate Study will further impact
rates for these sewer customers. Staff indicated that that was
correct. Staff will be proposing rate changes based on the
findings of the Rate Study. The new rates will be presented for
The above signatures attest that the attached document has been reviewed and to the best of their ability the
signers verify that it meets the District quality standard by clearly and concisely conveying the intended information;
being grammatically correct and free of formatting and typographical errors; accurately presenting calculated values
and numerical references; and being internally consistent, legible and uniform in its presentation style.
the board’s consideration following a Proposition 218 Rate
Hearing sometime in the fall.
The committee further inquired, as the proposed changes to
Section 53 of the District’s Code has a very nominal impact, if
there was reason not to include it with the proposed rate changes
based on the findings of the current Rate Study. Staff indicated
that, as some of the customers will see a decrease in their sewer
fees, it would be best to implement these changes now to provide
these customer their reduction in fees. Also, it would cause
less confusion by keeping the two rate impacts separate.
The District’s Attorney indicated that because the District is
not changing the methodology by which the sewer rate is
calculated and is only reclassifying which User Classification
customer’s fall under, it does not require a Proposition 218
hearing.
Following the discussion, the committee supported staffs’
recommendation and presentation to the full board as a consent item.
1
ORDINANCE NO. 538
AN ORDINANCE OF THE BOARD OF DIRECTORS OF THE OTAY
WATER DISTRICT AMENDING SECTION 53.11 E.,
COMMERCIAL SEWER CHARGES AND USER CLASSIFICATIONS
OF THE DISTRICT’S CODE OF ORDINANCES
BE IT ORDAINED by the Board of Directors of Otay Water
District that the District’s Code of Ordinances, Section 53.11
E., Commercial Sewer charges and User Classifications be revised
as per Attachment C.
NOW, THEREFORE, BE IT RESOLVED that the new proposed
Section 53.11 E. of the Code of Ordinances shall become
effective April 3, 2013.
PASSED, APPROVED AND ADOPTED by the Board of Directors of
the Otay Water District at a regular meeting duly held this 3rd
day of April, 2013, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________________
President
ATTEST:
_____________________________
District Secretary
Attachment B
53-1
SECTION 53 FEES, RATES, CHARGES AND CONDITIONS FOR SEWER
SERVICE
53.01 CONDITIONS FOR ACQUISITION OF SEWER SERVICE CAPACITY
Sewer service capacity may be acquired only for service
to a specific address, parcel of land, or a land development
project covered by an approved map. An approved map shall
mean a recorded final map, a recorded parcel map or a
tentative subdivision map that has been approved by the County
or by a City, as applicable.
53.02 SERVICE AREAS
A. Service Areas. Sewer service shall be furnished by
the District only to property located in Improvement
District No. 14 ("I.D. 14"), Improvement District
No. 18 ("I.D. 18"), and Assessment District No. 4
("A.D. 4"), and the Russell Square Sewer Service
Area. Sewer service to property located outside
such areas may be furnished only upon annexation to
ID 18 and payment of all applicable annexation fees.
53.03 ACQUISITION OF SEWER CONNECTIONS FOR SERVICE IN I.D.
14, I.D. 18 AND A.D. 4
A. There shall be no connection capacity fee for sewer
service to parcels already annexed into Improvement
District No. 14, Improvement District No. 18 and
Assessment District No. 4 on or after December 16,
1998.
53.04 ACQUISITION AND PURCHASE OF SEWER CAPACITY FOR
SERVICE IN THE RUSSELL SQUARE SEWER SERVICE AREA
A. District Acceptance of Sewer Facilities for Russell
Square Area. Under an Agreement with Cal Dorado
Development, Inc., dated June 28, 1981, the District
accepted title to a sewer pump station, force main
and appurtenances for a sewage system to provide
sewer service to the residential dwelling
units to be constructed within the parcels of land
in San Diego County Tentative Parcel Map 17150.
Under an Agreement with Cal Dorado Development,
Inc., dated June 18, 1981, the District agreed to
provide service to such parcels on the terms and
conditions contained therein. On October 1, 1984,
pursuant to Resolution No. 2139, the District Board
of Directors accepted title to the facilities.
Exhibit I
53-2
B. Designation of Russell Square Sewer Area. The geo-
graphical area described on the District Map
entitled "Russell Square Sewer Service Area," dated
October 11, 1988, on file with the District
Secretary, constitutes the Russell Square Sewer
Service Area.
C. Connection Fees for Connections for Sewer Service
through the Russell Square Sewer Pump Station.
1. Sewer Connection Fee
A connection fee (see Appendix A, 53.04 C.1.
for fee) for each EDU of sewer service provided
through Russell Square Pump Station shall be
collected. The connection fee is due at the
time an application for sewer service is
submitted. The number of EDUs for the con-
nection shall be as set forth in Section 53.09
of the Code. Since the Russell Square Pump
Station and force main were constructed by the
developer or his assignee, at their expense,
for the purpose of providing service to the
parcels within Tentative Parcel Map 17150, the
connection fee shall not apply to connections
for sewer service to the parcels within said
map. Such exempt parcels are currently identi-
fied as Assessor Parcel Nos. 497-011-41, 497-
011-42, 497-011-44, 497-011-46 and 497-011-47.
2. Monthly Sewer Service Charge
A monthly sewer service charge (see Appendix A,
53.04 C.2. for charge) to cover normal
operational costs of the Russell Square Pump
Station and force mains shall be collected.
This charge shall be reviewed by the Board of
Directors from time to time to assure that such
charges cover the costs for operation of the
sewer facilities.
3. The proceeds of the fees and charges received
by the District under 1 and 2 above shall be
used by the District solely for maintenance,
replacement or repair under C.1. above and for
the operation of the facilities under C.2.
above.
4. In addition, the customer for such service
shall pay the monthly service charge for sewer
service set forth in Section 53.11.
53.05 CHARGES FOR INSTALLATION OF SEWER LATERALS
53-3
Upon application for construction of one or more
sewer laterals, the customer shall deposit with the
District the estimated costs to be incurred by the
District in connection with the installation of the
facilities required, as determined by the District.
Upon completion of the work, the District shall
calculate the actual costs incurred by the District
in performing the work. If actual costs are less
than the amount deposited, the District shall refund
the balance of the deposit to the customer. If
actual costs exceed the amount deposited, the
customer shall reimburse the District for the
additional costs.
53.06 PAYMENT OF FEES
All fees prescribed in the Code shall become owing,
due and payable at the time application is made to
connect a premise to the sewer system of the Dis-
trict. The fees shall be paid to the District prior
to the issuance of any permit authorizing the
connection of such premise to the District sewer
system. If the proposed connection cannot be made,
the fee may be refunded when approved by the General
Manager.
53.07 SEWER SERVICE USE CHANGES RESULTING IN INCREASED
SYSTEM UTILIZATION
The use of a sewer connection shall be limited to
the type and number of EDUs authorized by the
original wastewater discharge permit. Before adding
any additional equivalent dwelling units, buildings,
modifying existing buildings, or change of occupancy
type, the property owner shall make a supplementary
wastewater permit application to the District for
such change in use and pay additional sewer
annexation fees per EDU, if necessary, as may be
applicable. Periodic inspection of the premises may
be made by the District and if actual use is greater
than estimated use, an assessment for additional
annexation fees shall be assessed in accordance with
the fee schedule in the then current Code of
Ordinances.
53.08 WASTEWATER DISCHARGE PERMIT ISSUANCE AND LIMITATION
1. A wastewater discharge permit shall be required for
any property for which a request is made to dis-
charge into the District sewage system.
53-4
2. Every wastewater discharge permit shall expire by
limitations and shall become null and void, if the
construction or work authorized by such permit is
not commenced within 120 days from date of issuance
of such wastewater discharge permit or if the con-
struction or work authorized by such wastewater dis-
charge permit is suspended or abandoned for a period
of 120 days at any time after the work is commenced.
3. Before such work can be recommenced, a new waste-
water discharge permit application must be filed
with the District. The District may reactivate the
previous wastewater discharge permit provided that
wastewater quantity and type is the same as the
wastewater discharge allowed under the original per-
mit, and provided further that such suspension and
abandonment has not exceeded one year. Fees paid
for the previous wastewater discharge permit may be
credited toward the total permit fees required on
the new permit application. Reactivation of the
previous wastewater discharge permit shall be sub-
ject to District sewer capacity being available at
the time of new application and subject to any
additional costs or charges imposed during the
period of such suspension or abandonment.
53.09 BASIS FOR DETERMINATION OF EDUs
1. The number of EDUs for sewer service shall be deter-
mined on the following basis:
a) Residential Facilities EDUs
1) Single-Family Residence 1.0
(Includes manufactured homes, and mobile
homes which are on private lots
A secondary structure with a kitchen is
considered an additional EDU
2) Apartments and Multiple Family Housing
Each individual living unit 1.0
3) Residential condominiums
Each individual living unit 1.0
4) Mobile Home and Trailer Parks 1.0
Per each individual space
b) Commercial/Industrial Facilities
53-5
1) Food Service Establishments
a) Take-out restaurants with dis-
posable utensils, no dishwasher
and no public restrooms 3.0
b) Miscellaneous food establishments -
ice cream/yogurt shops, bakeries
(sales on premise only) 3.0
c) 1) Take-out/eat-in restaurants with
disposable utensils, but with
seating and public restrooms 3.0
2) Restaurants with reusable
utensils, seating and public
restrooms (0-18 seats) 3.0
Each additional 6 seat unit,
or portion thereof 1.0
2) Hotels and Motels
a) Per living unit without kitchen 0.38
b) Per living unit with kitchen 0.60
3) Commercial, Professional, Industrial
Buildings, Establishments not specifi-
cally listed herein
a) Any office, store or industrial
condominium or establishments.
first 1,000 sq. ft. 1.2
Each additional 1,000 sq. ft. or
portion thereof 0.7
b) Where occupancy type or usage is
unknown at the time of application
for service, the following EDUs
shall apply. This shall include,
but not be limited to, shopping
centers, industrial parks and profes-
sional office buildings.
First 1,000 sq. ft. of gross build-
ing floor area 1.2
53-6
Each additional 1,000 square feet
of gross building floor area. Por-
tions less than 1,000 sq. ft. will
be prorated. 0.7
4) Self-service laundry per washer 1.0
5) Churches, theaters and auditoriums per
each 150 person seating capacity or any
fraction thereof. (Does not include
office spaces, schoolrooms, day-care
facilities, food preparation areas, etc.
Additional EDUs will be assigned for
these supplementary uses). 1.5
6) Schools
a) Elementary Schools - For
each 50 pupils or fraction
thereof 1.0
b) Junior High Schools - For
each 40 pupils or fraction
thereof 1.0
c) High Schools, Colleges and
Universities - For each
24 pupils or fraction
thereof 1.0
Additional EDUs will be prorated based
on above values.
The number of pupils shall be based on
the average daily attendance of pupils
at the school during the preceding fiscal
year, computed in accordance with the
education code of the State of California.
However, where the school has had no
attendance during the preceding fiscal
year, the General Manager shall estimate
the average daily attendance for the fiscal
year for which the fee is to be paid and
compute the fee based on such estimate.
7) Convalescent Homes
53-7
a) Skilled nursing care facilities,
psychological hospitals, con-
valescent hospitals; licensed by
the Department of Health. 0.7/bed
b) Community Care Facilities with 16
or more beds licensed by the State
Department of Health. 0.5/bed
c) Small Community Care Facilities
with 7 to 15 beds licensed by the
County Department of Social
Services 0.5/bed
d) Community Care Homes with six or
fewer total residents, including
resident staff and housekeepers
(to be the same EDU as a single-
family residence). 1.0
8) Other
In the case of commercial, industrial and
other business establishments such as bot-
tling works, supermarkets, markets,
deli/markets, convenience stores, hospi-
tals, laundries (other than self-service
laundries), automobile service stations,
mortuaries, day-care centers, bars, pool
halls, and other establishments not
included in items 1) through 7) inclusive,
or when the EDUs specified in items 1)
through 7) are not representative of
actual flow due to the number of employees
or type of operation, the number of
equivalent dwelling units shall be deter-
mined in each case by the General Manager
and shall be based upon the estimated vol-
ume and type of wastewater discharge into
the sewer.
53.10 TRANSFER, ASSIGNMENT, OR RESALE OF SEWER
CONNECTION RIGHTS
53-8
EDU sewer connection rights obtained by a customer
may not be sold, transferred, or assigned separately
from ownership of the real property for which they
were obtained, unless otherwise stated in an
agreement with the District.
53.11 SEWER SERVICE RATES AND CHARGES
A. Set-up Fees for Accounts. A set-up fee (see
Appendix A, 53.11 A. for fee) shall be charged for
each account transferred to another customer.
B. Residential Sewer Charges.
Five-year Rate Increase Schedule – All District
sewer rates, charges, and fees are subject to a
five-year schedule of rate increases beginning
September 1, 2009 and periodically thereafter
through June 30, 2014. The increases under this
schedule shall be the amount sufficient to cover
cost increases related to operation and maintenance,
but not to exceed 10% per year.
Five-year Periodic Pass-through Rate Increases or
Decreases from District Wholesalers – All District
sewer rates, charges, and fees are subject to
periodic rate changes from the District’s public
agency wholesalers for a five-year period beginning
September 1, 2009 through June 30, 2014.
(1) Winter Average Determination. Sewer service
usage fee shall be based on the “Winter
Average” water consumption, measured in units
of hundred cubic feet (HCF). The winter
average period is January through April. The
winter average is calculated by adding the four
months of water consumption for the preceding
winter and dividing the resulting amount by
four. This average is then reduced by a 15%
usage discount, recognizing that not all water
used flows into the sewer system, to determine
the “Winter Average” for billing purposes.
(2) Usage Fee. The usage fee rate (see Appendix A,
53.11 B.2. for rate) is multiplied by the
“Winter Average” calculation for each customer
(after the above noted 15% discount) and the
resulting amount is added to the Fixed Service
Charge applicable to the size of meter. The
resulting fixed fee shall be charged on a
monthly basis for an entire calendar year,
until a new “Winter Average” is determined for
the following year.
53-9
(3) Base Fee. The monthly base fee per meter size
is set forth in Appendix A, 53.11 B.3.
(4) Monthly Residential Sewer Rate without
Consumption History. The average residential
sewer charge shall be determined by calculating
the total usage fee for all residential
customers and dividing by the number of
residential customers. Then the monthly base
fee for a 3/4 inch meter is added to this
average fee and this shall be used to determine
the rate per ASU to be used for commercial
customers. The monthly residential sewer rate
without consumption history is as set forth in
Appendix A, 53.11 B.4.
C. Single Residential Winter Averaging
(1) Defined as: Sewer service for individually
metered residential households.
(2) The monthly sewer bill is calculated by adding
the base fee plus the usage fee as described in
5.11.B.(1),(2), & (3) above.
(3) The maximum “Winter Average” for individually
metered residential customers is 30 units
(after the 15% discount).
(4) Residential Service without Consumption
History. Sewer service for new accounts with
no prior winter consumption, customers using
well water or other unmetered water shall be
assigned a “Winter Average” for single
individually metered households. See Appendix
A, 53.11 C.4. for Winter Averaging fees.
D. Multi-Residential Rate Charges
(1) Defined as: Sewer service for master metered
water service for multiple-residential
households including for example; duplex,
townhomes, apartments, and mobile homes.
(2) The monthly sewer bill for the complex is
calculated by adding a 3/4 inch base fee (as
set forth in Appendix A, 53.11.B.3.) times the
number of units in the complex plus the usage
fee (as set forth in Appendix A, 53.11.D.2.)
for the entire complex. (Note: There is no cap
on consumption for the multi-residential
customers.)
53-10
(3) New complexes that do not have a prior winter
consumption history to determine their monthly
usage fee shall be assigned a “Winter Average”
for each multiple-residential unit in a master
metered residential complex. See Appendix A,
53.11 C.4. for Winter Averaging fees.
E. Commercial Sewer Charges
(1) ASU Determination: The charges for commercial
sewer service shall be based on the rate of
discharge and the strength of sewage. The
Board of Directors may adjust the charges in
proportion to the amount of water not entering
the sewer which is substantiated by the prop-
erty owner or discharger.
(2) The strength of sewage is based on its
biochemical oxygen demand (BOD) and the cost of
removing suspended solids (SS).
(3) The formula is derived by taking the total cost
of providing sewer service and charging each
user for a pro-rata share.
(4) The State Revenue Program Guidelines require
use of an "Assigned Service Unit Assignment
Formula" which converts higher strength uses
into a service unit value which is comparable
to the use impact of a single-family
residential user or equivalent dwelling unit.
The formula for determining an Assigned Service
Unit (ASU) for a single-family dwelling is set
forth in the annual budget, which is
incorporated herein by reference.
(5) The formula is based on an estimated daily flow
of 250 gallons per day plus 280 milligrams per
liter of BOD and 234 milligrams per liter of SS
for a residential equivalent dwelling unit.
(6) For commercial users the flow is based on 85%
of their prior 12-month water consumption to
reflect the amount of water that returns to the
system. The basis for determining estimated
flow for unmetered water will be calculated on
the demand imposed on the water system. The
strength of discharge for commercial user is
based on whether it is classified as a low-
strength, medium-strength or high-strength
user.
53-11
(7) Commercial sewer service customers are subject
to periodic inspection of the premises by the
District for verification of proper sewer
strength classification. In addition to such
periodic inspections, strength classifications
will be reviewed periodically, at the
discretion of the District. If warranted
following a periodic inspection, periodic
classification review, or a change in the
nature of a customer’s business and/or use of
the property, customers may be reclassified to
reflect their current business operations and
proper sewer strength, at the discretion of the
District and consistent with the standards set
forth herein and in the State Water Resources
Control Board (SWRCB) listing for sewer
strength.
User Classifications
Low-Strength Commercial = 1.000 Strength Factor
Car wash
General office and buildings
Barber and beauty shops
Department, retail stores and general
commercial
Hospitals and convalescent homes
Public Laundry Laundromats and dry cleaners
Professional office or office building
Warehouse
Bars without dining facilities
Other uses having a similar strength as
determined by the District
Medium-Strength Commercial = 1.238 Strength Factor
Bars without dining facilities
Bowling alley
Hotels without dining facilities or cooking
facilities
Auto repair/sales shop and service station
Shopping centers
Other uses having a similar strength as
determined by the District
High-Strength Commercial = 2.203 Strength Factor
Bakery or bakery with deli
Hotel with dining facilities
Restaurants and bars with food
SupermarketsGrocery stores with onsite butcher
and/or bakery
53-12
Other uses having a similar strength as
determined by the District
Institutional = 1.000 Strength Factor
Churches: Treated the same as Low-Strength
Commercial.
Schools: For public schools flow is based on
average daily attendance ("ADA") for the prior
school year, including summer school, as
reported by schools to meet state requirements.
Private schools will be required to file a
report verifying their attendance. For
elementary schools 50 students shall equal 1
ASU. For junior high schools 40 students shall
equal 1 ASU and for high schools 24 students
equals 1 ASU. The formula for schools shall be
the same as applies to single-family
residential. For charges see Appendix A, 53.11
E.6.
Colleges: For colleges, flow is based on the
number of Certificated and Classified Staff,
and students enrolled in each school session
(spring, summer, and fall):
Gallons per day (GPD) = no. of students and staff x
no. of weeks spring
session)
+ (no. of students and staff
x no. of weeks summer
session)
+ (no. of students and staff
x no. of weeks fall
session)
+ (no. of staff x no. of non-
session weeks)
x 23 ÷ 52
ASU = Daily Flow x Strength Factor
= [(GPD x 85%) ÷ 250] x 1.000
The minimum charge for commercial shall be no lower
than 1 ASU at low strength. Charges are determined
each fiscal year. The formula is set forth in the
annual budget, which is incorporated herein by
reference.
53-13
F. Monthly Service Charges for Commercial Sewer
Service. The Monthly Sewer Service charges for
service furnished by the District, shall be:
(1) Commercial and Institutional (per ASU)
Commercial users shall be charged based upon
the ASUs derived in Section 53.11 E.(4). For
charges see Appendix A, 53.11.F.1.
(2) Industrial and Other Users
Charges determined by the Board of Directors on
a case-by-case basis.
Monthly sewer service charges shall commence upon
installation of the water meter to serve the
premises receiving the sewer service, upon
connection to the District sewer system, upon start
of occupancy of the premises to be served, or one
year after the date the application for sewer
service is filed, whichever is earlier. If a sewer
service connection has been obtained and if sewer
service will not be used until some time after
installation of the water meter, commencement of the
sewer service charge may be deferred until the later
date only upon prior approval of the General
Manager.
G. Issuance and Payment of Sewer Bills
(1) Issuance of Statements: Statements for sewer
service or other charges will be mailed monthly
or as soon as practical, after the applicable
charges have been determined.
(2) Due Date: Each statement issued by the
District for such charges shall be due and
payable on the date of mailing or other
presentation to the customer.
(3) Final Payment Date: All charges in each
statement must be paid on or before the final
payment date shown on the statement, which
shall be at least 20 calendar days following
the date of mailing or presentation of the
statement.
(4) Place of Payment: Payments shall not be
credited to a customer’s account until cash,
check, credit card, draft, electronic funds
transfer, money order or any other acceptable
form of payment that will be honored by the
bank has been received by the District at the
District business office during regular office
53-14
hours. Deposit of payment in the mail or at a
location other than the District business
office shall not be credited to a customer’s
account until received at the business office.
(5) Returned Check Charges: A returned payment
charge (see Appendix A, 34.01 D.2 for charge)
shall be added to a customer’s account in each
instance where payment has been made to the
District with a check, draft, credit card or
any other acceptable form of payment that has
not been honored upon presentment to the bank
upon which it is drawn.
H. Delinquent Accounts
(1) Requirement of Deposit Due to Repeated
Delinquencies: If payments on a customer
account have become delinquent five or more
times, the General Manager, Chief Financial
Officer, or any person delegated by the General
Manager, shall be authorized to require the
customer to make a deposit with the District,
in cash or any other form satisfactory to the
General Manager. The deposit amount shall be
established at the discretion of the General
Manager and the Chief Financial Officer, but
shall not exceed two times the highest bill
during the twelve (12) months preceding the
date of demand for a deposit.
(2) Handling of Deposit: A deposit shall not earn
interest and shall only be applied to reduce or
satisfy amounts due the District in the event
of termination of service. A deposit does not
constitute payment for service bills and the
customer shall be required to comply with bill
payment requirements to continue receiving
service.
(3) Refund of Deposit: A deposit required under
this Section shall be refunded to the customer
as provided in Section 25.04 B.
53-1
SECTION 53 FEES, RATES, CHARGES AND CONDITIONS FOR SEWER
SERVICE
53.01 CONDITIONS FOR ACQUISITION OF SEWER SERVICE CAPACITY
Sewer service capacity may be acquired only for service
to a specific address, parcel of land, or a land development
project covered by an approved map. An approved map shall
mean a recorded final map, a recorded parcel map or a
tentative subdivision map that has been approved by the County
or by a City, as applicable.
53.02 SERVICE AREAS
A. Service Areas. Sewer service shall be furnished by
the District only to property located in Improvement
District No. 14 ("I.D. 14"), Improvement District
No. 18 ("I.D. 18"), and Assessment District No. 4
("A.D. 4"), and the Russell Square Sewer Service
Area. Sewer service to property located outside
such areas may be furnished only upon annexation to
ID 18 and payment of all applicable annexation fees.
53.03 ACQUISITION OF SEWER CONNECTIONS FOR SERVICE IN I.D.
14, I.D. 18 AND A.D. 4
A. There shall be no connection capacity fee for sewer
service to parcels already annexed into Improvement
District No. 14, Improvement District No. 18 and
Assessment District No. 4 on or after December 16,
1998.
53.04 ACQUISITION AND PURCHASE OF SEWER CAPACITY FOR
SERVICE IN THE RUSSELL SQUARE SEWER SERVICE AREA
A. District Acceptance of Sewer Facilities for Russell
Square Area. Under an Agreement with Cal Dorado
Development, Inc., dated June 28, 1981, the District
accepted title to a sewer pump station, force main
and appurtenances for a sewage system to provide
sewer service to the residential dwelling
units to be constructed within the parcels of land
in San Diego County Tentative Parcel Map 17150.
Under an Agreement with Cal Dorado Development,
Inc., dated June 18, 1981, the District agreed to
provide service to such parcels on the terms and
conditions contained therein. On October 1, 1984,
pursuant to Resolution No. 2139, the District Board
of Directors accepted title to the facilities.
Attachment C
53-2
B. Designation of Russell Square Sewer Area. The geo-
graphical area described on the District Map
entitled "Russell Square Sewer Service Area," dated
October 11, 1988, on file with the District
Secretary, constitutes the Russell Square Sewer
Service Area.
C. Connection Fees for Connections for Sewer Service
through the Russell Square Sewer Pump Station.
1. Sewer Connection Fee
A connection fee (see Appendix A, 53.04 C.1.
for fee) for each EDU of sewer service provided
through Russell Square Pump Station shall be
collected. The connection fee is due at the
time an application for sewer service is
submitted. The number of EDUs for the con-
nection shall be as set forth in Section 53.09
of the Code. Since the Russell Square Pump
Station and force main were constructed by the
developer or his assignee, at their expense,
for the purpose of providing service to the
parcels within Tentative Parcel Map 17150, the
connection fee shall not apply to connections
for sewer service to the parcels within said
map. Such exempt parcels are currently identi-
fied as Assessor Parcel Nos. 497-011-41, 497-
011-42, 497-011-44, 497-011-46 and 497-011-47.
2. Monthly Sewer Service Charge
A monthly sewer service charge (see Appendix A,
53.04 C.2. for charge) to cover normal
operational costs of the Russell Square Pump
Station and force mains shall be collected.
This charge shall be reviewed by the Board of
Directors from time to time to assure that such
charges cover the costs for operation of the
sewer facilities.
3. The proceeds of the fees and charges received
by the District under 1 and 2 above shall be
used by the District solely for maintenance,
replacement or repair under C.1. above and for
the operation of the facilities under C.2.
above.
4. In addition, the customer for such service
shall pay the monthly service charge for sewer
service set forth in Section 53.11.
53.05 CHARGES FOR INSTALLATION OF SEWER LATERALS
53-3
Upon application for construction of one or more
sewer laterals, the customer shall deposit with the
District the estimated costs to be incurred by the
District in connection with the installation of the
facilities required, as determined by the District.
Upon completion of the work, the District shall
calculate the actual costs incurred by the District
in performing the work. If actual costs are less
than the amount deposited, the District shall refund
the balance of the deposit to the customer. If
actual costs exceed the amount deposited, the
customer shall reimburse the District for the
additional costs.
53.06 PAYMENT OF FEES
All fees prescribed in the Code shall become owing,
due and payable at the time application is made to
connect a premise to the sewer system of the Dis-
trict. The fees shall be paid to the District prior
to the issuance of any permit authorizing the
connection of such premise to the District sewer
system. If the proposed connection cannot be made,
the fee may be refunded when approved by the General
Manager.
53.07 SEWER SERVICE USE CHANGES RESULTING IN INCREASED
SYSTEM UTILIZATION
The use of a sewer connection shall be limited to
the type and number of EDUs authorized by the
original wastewater discharge permit. Before adding
any additional equivalent dwelling units, buildings,
modifying existing buildings, or change of occupancy
type, the property owner shall make a supplementary
wastewater permit application to the District for
such change in use and pay additional sewer
annexation fees per EDU, if necessary, as may be
applicable. Periodic inspection of the premises may
be made by the District and if actual use is greater
than estimated use, an assessment for additional
annexation fees shall be assessed in accordance with
the fee schedule in the then current Code of
Ordinances.
53.08 WASTEWATER DISCHARGE PERMIT ISSUANCE AND LIMITATION
1. A wastewater discharge permit shall be required for
any property for which a request is made to dis-
charge into the District sewage system.
53-4
2. Every wastewater discharge permit shall expire by
limitations and shall become null and void, if the
construction or work authorized by such permit is
not commenced within 120 days from date of issuance
of such wastewater discharge permit or if the con-
struction or work authorized by such wastewater dis-
charge permit is suspended or abandoned for a period
of 120 days at any time after the work is commenced.
3. Before such work can be recommenced, a new waste-
water discharge permit application must be filed
with the District. The District may reactivate the
previous wastewater discharge permit provided that
wastewater quantity and type is the same as the
wastewater discharge allowed under the original per-
mit, and provided further that such suspension and
abandonment has not exceeded one year. Fees paid
for the previous wastewater discharge permit may be
credited toward the total permit fees required on
the new permit application. Reactivation of the
previous wastewater discharge permit shall be sub-
ject to District sewer capacity being available at
the time of new application and subject to any
additional costs or charges imposed during the
period of such suspension or abandonment.
53.09 BASIS FOR DETERMINATION OF EDUs
1. The number of EDUs for sewer service shall be deter-
mined on the following basis:
a) Residential Facilities EDUs
1) Single-Family Residence 1.0
(Includes manufactured homes, and mobile
homes which are on private lots
A secondary structure with a kitchen is
considered an additional EDU
2) Apartments and Multiple Family Housing
Each individual living unit 1.0
3) Residential condominiums
Each individual living unit 1.0
4) Mobile Home and Trailer Parks 1.0
Per each individual space
b) Commercial/Industrial Facilities
53-5
1) Food Service Establishments
a) Take-out restaurants with dis-
posable utensils, no dishwasher
and no public restrooms 3.0
b) Miscellaneous food establishments -
ice cream/yogurt shops, bakeries
(sales on premise only) 3.0
c) 1) Take-out/eat-in restaurants with
disposable utensils, but with
seating and public restrooms 3.0
2) Restaurants with reusable
utensils, seating and public
restrooms (0-18 seats) 3.0
Each additional 6 seat unit,
or portion thereof 1.0
2) Hotels and Motels
a) Per living unit without kitchen 0.38
b) Per living unit with kitchen 0.60
3) Commercial, Professional, Industrial
Buildings, Establishments not specifi-
cally listed herein
a) Any office, store or industrial
condominium or establishments.
first 1,000 sq. ft. 1.2
Each additional 1,000 sq. ft. or
portion thereof 0.7
b) Where occupancy type or usage is
unknown at the time of application
for service, the following EDUs
shall apply. This shall include,
but not be limited to, shopping
centers, industrial parks and profes-
sional office buildings.
First 1,000 sq. ft. of gross build-
ing floor area 1.2
53-6
Each additional 1,000 square feet
of gross building floor area. Por-
tions less than 1,000 sq. ft. will
be prorated. 0.7
4) Self-service laundry per washer 1.0
5) Churches, theaters and auditoriums per
each 150 person seating capacity or any
fraction thereof. (Does not include
office spaces, schoolrooms, day-care
facilities, food preparation areas, etc.
Additional EDUs will be assigned for
these supplementary uses). 1.5
6) Schools
a) Elementary Schools - For
each 50 pupils or fraction
thereof 1.0
b) Junior High Schools - For
each 40 pupils or fraction
thereof 1.0
c) High Schools, Colleges and
Universities - For each
24 pupils or fraction
thereof 1.0
Additional EDUs will be prorated based
on above values.
The number of pupils shall be based on
the average daily attendance of pupils
at the school during the preceding fiscal
year, computed in accordance with the
education code of the State of California.
However, where the school has had no
attendance during the preceding fiscal
year, the General Manager shall estimate
the average daily attendance for the fiscal
year for which the fee is to be paid and
compute the fee based on such estimate.
7) Convalescent Homes
53-7
a) Skilled nursing care facilities,
psychological hospitals, con-
valescent hospitals; licensed by
the Department of Health. 0.7/bed
b) Community Care Facilities with 16
or more beds licensed by the State
Department of Health. 0.5/bed
c) Small Community Care Facilities
with 7 to 15 beds licensed by the
County Department of Social
Services 0.5/bed
d) Community Care Homes with six or
fewer total residents, including
resident staff and housekeepers
(to be the same EDU as a single-
family residence). 1.0
8) Other
In the case of commercial, industrial and
other business establishments such as bot-
tling works, supermarkets, markets,
deli/markets, convenience stores, hospi-
tals, laundries (other than self-service
laundries), automobile service stations,
mortuaries, day-care centers, bars, pool
halls, and other establishments not
included in items 1) through 7) inclusive,
or when the EDUs specified in items 1)
through 7) are not representative of
actual flow due to the number of employees
or type of operation, the number of
equivalent dwelling units shall be deter-
mined in each case by the General Manager
and shall be based upon the estimated vol-
ume and type of wastewater discharge into
the sewer.
53.10 TRANSFER, ASSIGNMENT, OR RESALE OF SEWER
CONNECTION RIGHTS
53-8
EDU sewer connection rights obtained by a customer
may not be sold, transferred, or assigned separately
from ownership of the real property for which they
were obtained, unless otherwise stated in an
agreement with the District.
53.11 SEWER SERVICE RATES AND CHARGES
A. Set-up Fees for Accounts. A set-up fee (see
Appendix A, 53.11 A. for fee) shall be charged for
each account transferred to another customer.
B. Residential Sewer Charges.
Five-year Rate Increase Schedule – All District
sewer rates, charges, and fees are subject to a
five-year schedule of rate increases beginning
September 1, 2009 and periodically thereafter
through June 30, 2014. The increases under this
schedule shall be the amount sufficient to cover
cost increases related to operation and maintenance,
but not to exceed 10% per year.
Five-year Periodic Pass-through Rate Increases or
Decreases from District Wholesalers – All District
sewer rates, charges, and fees are subject to
periodic rate changes from the District’s public
agency wholesalers for a five-year period beginning
September 1, 2009 through June 30, 2014.
(1) Winter Average Determination. Sewer service
usage fee shall be based on the “Winter
Average” water consumption, measured in units
of hundred cubic feet (HCF). The winter
average period is January through April. The
winter average is calculated by adding the four
months of water consumption for the preceding
winter and dividing the resulting amount by
four. This average is then reduced by a 15%
usage discount, recognizing that not all water
used flows into the sewer system, to determine
the “Winter Average” for billing purposes.
(2) Usage Fee. The usage fee rate (see Appendix A,
53.11 B.2. for rate) is multiplied by the
“Winter Average” calculation for each customer
(after the above noted 15% discount) and the
resulting amount is added to the Fixed Service
Charge applicable to the size of meter. The
resulting fixed fee shall be charged on a
monthly basis for an entire calendar year,
until a new “Winter Average” is determined for
the following year.
53-9
(3) Base Fee. The monthly base fee per meter size
is set forth in Appendix A, 53.11 B.3.
(4) Monthly Residential Sewer Rate without
Consumption History. The average residential
sewer charge shall be determined by calculating
the total usage fee for all residential
customers and dividing by the number of
residential customers. Then the monthly base
fee for a 3/4 inch meter is added to this
average fee and this shall be used to determine
the rate per ASU to be used for commercial
customers. The monthly residential sewer rate
without consumption history is as set forth in
Appendix A, 53.11 B.4.
C. Single Residential Winter Averaging
(1) Defined as: Sewer service for individually
metered residential households.
(2) The monthly sewer bill is calculated by adding
the base fee plus the usage fee as described in
5.11.B.(1),(2), & (3) above.
(3) The maximum “Winter Average” for individually
metered residential customers is 30 units
(after the 15% discount).
(4) Residential Service without Consumption
History. Sewer service for new accounts with
no prior winter consumption, customers using
well water or other unmetered water shall be
assigned a “Winter Average” for single
individually metered households. See Appendix
A, 53.11 C.4. for Winter Averaging fees.
D. Multi-Residential Rate Charges
(1) Defined as: Sewer service for master metered
water service for multiple-residential
households including for example; duplex,
townhomes, apartments, and mobile homes.
(2) The monthly sewer bill for the complex is
calculated by adding a 3/4 inch base fee (as
set forth in Appendix A, 53.11.B.3.) times the
number of units in the complex plus the usage
fee (as set forth in Appendix A, 53.11.D.2.)
for the entire complex. (Note: There is no cap
on consumption for the multi-residential
customers.)
53-10
(3) New complexes that do not have a prior winter
consumption history to determine their monthly
usage fee shall be assigned a “Winter Average”
for each multiple-residential unit in a master
metered residential complex. See Appendix A,
53.11 C.4. for Winter Averaging fees.
E. Commercial Sewer Charges
(1) ASU Determination: The charges for commercial
sewer service shall be based on the rate of
discharge and the strength of sewage. The
Board of Directors may adjust the charges in
proportion to the amount of water not entering
the sewer which is substantiated by the prop-
erty owner or discharger.
(2) The strength of sewage is based on its
biochemical oxygen demand (BOD) and the cost of
removing suspended solids (SS).
(3) The formula is derived by taking the total cost
of providing sewer service and charging each
user for a pro-rata share.
(4) The State Revenue Program Guidelines require
use of an "Assigned Service Unit Assignment
Formula" which converts higher strength uses
into a service unit value which is comparable
to the use impact of a single-family
residential user or equivalent dwelling unit.
The formula for determining an Assigned Service
Unit (ASU) for a single-family dwelling is set
forth in the annual budget, which is
incorporated herein by reference.
(5) The formula is based on an estimated daily flow
of 250 gallons per day plus 280 milligrams per
liter of BOD and 234 milligrams per liter of SS
for a residential equivalent dwelling unit.
(6) For commercial users the flow is based on 85%
of their prior 12-month water consumption to
reflect the amount of water that returns to the
system. The basis for determining estimated
flow for unmetered water will be calculated on
the demand imposed on the water system. The
strength of discharge for commercial user is
based on whether it is classified as a low-
strength, medium-strength or high-strength
user.
53-11
(7) Commercial sewer service customers are subject
to periodic inspection of the premises by the
District for verification of proper sewer
strength classification. In addition to such
periodic inspections, strength classifications
will be reviewed periodically, at the
discretion of the District. If warranted
following a periodic inspection, periodic
classification review, or a change in the
nature of a customer’s business and/or use of
the property, customers may be reclassified to
reflect their current business operations and
proper sewer strength, at the discretion of the
District and consistent with the standards set
forth herein and in the State Water Resources
Control Board (SWRCB) listing for sewer
strength.
User Classifications
Low-Strength Commercial = 1.000 Strength Factor
Car wash
General office and buildings
Barber and beauty shops
Department, retail stores and general
commercial
Hospitals and convalescent homes
Public Laundromats and dry cleaners
Professional office or office building
Warehouse
Bars without dining facilities
Other uses having a similar strength as
determined by the District
Medium-Strength Commercial = 1.238 Strength Factor
Hotels without dining facilities or cooking
facilities
Auto repair/sales shop and service station
Shopping centers
Other uses having a similar strength as
determined by the District
High-Strength Commercial = 2.203 Strength Factor
Bakery or bakery with deli
Hotel with dining facilities
Restaurants and bars with food
Grocery stores with onsite butcher and/or
bakery
Other uses having a similar strength as
determined by the District
53-12
Institutional = 1.000 Strength Factor
Churches: Treated the same as Low-Strength
Commercial.
Schools: For public schools flow is based on
average daily attendance ("ADA") for the prior
school year, including summer school, as
reported by schools to meet state requirements.
Private schools will be required to file a
report verifying their attendance. For
elementary schools 50 students shall equal 1
ASU. For junior high schools 40 students shall
equal 1 ASU and for high schools 24 students
equals 1 ASU. The formula for schools shall be
the same as applies to single-family
residential. For charges see Appendix A, 53.11
E.6.
Colleges: For colleges, flow is based on the
number of Certificated and Classified Staff,
and students enrolled in each school session
(spring, summer, and fall):
Gallons per day (GPD) = no. of students and staff x
no. of weeks spring
session)
+ (no. of students and staff
x no. of weeks summer
session)
+ (no. of students and staff
x no. of weeks fall
session)
+ (no. of staff x no. of non-
session weeks)
x 23 ÷ 52
ASU = Daily Flow x Strength Factor
= [(GPD x 85%) ÷ 250] x 1.000
The minimum charge for commercial shall be no lower
than 1 ASU at low strength. Charges are determined
each fiscal year. The formula is set forth in the
annual budget, which is incorporated herein by
reference.
F. Monthly Service Charges for Commercial Sewer
Service. The Monthly Sewer Service charges for
service furnished by the District, shall be:
53-13
(1) Commercial and Institutional (per ASU)
Commercial users shall be charged based upon
the ASUs derived in Section 53.11 E.(4). For
charges see Appendix A, 53.11.F.1.
(2) Industrial and Other Users
Charges determined by the Board of Directors on
a case-by-case basis.
Monthly sewer service charges shall commence upon
installation of the water meter to serve the
premises receiving the sewer service, upon
connection to the District sewer system, upon start
of occupancy of the premises to be served, or one
year after the date the application for sewer
service is filed, whichever is earlier. If a sewer
service connection has been obtained and if sewer
service will not be used until some time after
installation of the water meter, commencement of the
sewer service charge may be deferred until the later
date only upon prior approval of the General
Manager.
G. Issuance and Payment of Sewer Bills
(1) Issuance of Statements: Statements for sewer
service or other charges will be mailed monthly
or as soon as practical, after the applicable
charges have been determined.
(2) Due Date: Each statement issued by the
District for such charges shall be due and
payable on the date of mailing or other
presentation to the customer.
(3) Final Payment Date: All charges in each
statement must be paid on or before the final
payment date shown on the statement, which
shall be at least 20 calendar days following
the date of mailing or presentation of the
statement.
(4) Place of Payment: Payments shall not be
credited to a customer’s account until cash,
check, credit card, draft, electronic funds
transfer, money order or any other acceptable
form of payment that will be honored by the
bank has been received by the District at the
District business office during regular office
hours. Deposit of payment in the mail or at a
location other than the District business
53-14
office shall not be credited to a customer’s
account until received at the business office.
(5) Returned Check Charges: A returned payment
charge (see Appendix A, 34.01 D.2 for charge)
shall be added to a customer’s account in each
instance where payment has been made to the
District with a check, draft, credit card or
any other acceptable form of payment that has
not been honored upon presentment to the bank
upon which it is drawn.
H. Delinquent Accounts
(1) Requirement of Deposit Due to Repeated
Delinquencies: If payments on a customer
account have become delinquent five or more
times, the General Manager, Chief Financial
Officer, or any person delegated by the General
Manager, shall be authorized to require the
customer to make a deposit with the District,
in cash or any other form satisfactory to the
General Manager. The deposit amount shall be
established at the discretion of the General
Manager and the Chief Financial Officer, but
shall not exceed two times the highest bill
during the twelve (12) months preceding the
date of demand for a deposit.
(2) Handling of Deposit: A deposit shall not earn
interest and shall only be applied to reduce or
satisfy amounts due the District in the event
of termination of service. A deposit does not
constitute payment for service bills and the
customer shall be required to comply with bill
payment requirements to continue receiving
service.
(3) Refund of Deposit: A deposit required under
this Section shall be refunded to the customer
as provided in Section 25.04 B.
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: April 3, 2013
SUBMITTED BY: Lisa Coburn-Boyd
Environmental Compliance
Specialist
PROJECT NO./
SUBPROJECT: P2495-
001101
DIV. NO. 5
APPROVED BY:
Rod Posada, Chief, Engineering
German Alvarez, Asst. General Manager
Mark Watton, General Manager
SUBJECT: Resolution Authorizing an Application for Environmental
Mitigation Land Management Grant Funds to the San Diego
Association of Governments, Committing to Providing Matching
Funds, and Authorizing Staff to Accept Grant Funds and Execute
Grant Agreement
GENERAL MANAGER’S RECOMMENDATION:
Approve Resolution No. 4209 (Attachment B), to authorize an
application for Environmental Mitigation Land Management Grant Funds
to the San Diego Association of Governments (SANDAG), committing the
Otay Water District (District) to provide matching funds and
authorizing District staff to accept grant funds and execute the
grant agreement for the Cactus Wren Habitat Project at the District’s
Habitat Management Area (HMA)(see Exhibits A and B for Project
location).
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
The purpose of this resolution is to authorize an application that
was submitted by District staff in February 2013 for grant funds
through the SANDAG TransNet Environmental Mitigation Program for a
Cactus Wren Habitat Project at the HMA. The resolution also commits
AGENDA ITEM 7b
2
the District to provide matching funds and authorizes District staff
to accept the grant funds and execute the grant agreement.
ANALYSIS:
In February 2013, District staff worked with the current HMA
consultant to put together a grant proposal for a Cactus Wren Habitat
Project at the District’s HMA (see Attachment C for grant
application). The proposal was submitted to SANDAG for Fiscal Year
2013 funding under their Environmental Mitigation Program (EMP) which
provides funding for regional land management and biological
monitoring.
The Cactus Wren Habitat Project (Project) consists of the planting of
4.2 acres of coast cholla dominated habitat at two sites located
within the HMA in order to create habitat for the coastal cactus wren
(see Exhibit B for the site locations). The two sites, representing
the 4.2 acres, were chosen for the Project and are in close proximity
to each other in order to attract a minimum of two (2) pairs of
cactus wren to the HMA preserve. The Project also includes
enhancement of the existing coastal sage scrub with seeding among the
planted cholla cacti. The advantage of the sites at the HMA is that
they are located between Sweetwater Reservoir and Otay Lakes and are
part of a movement corridor linking established cactus wren
populations. Past records for the HMA indicate that the cactus wren
was historically located within the HMA and were found on site as
late as 2005. Creating suitable habitat would allow for the
repopulation of this area and aid in the reestablishment of cactus
wren habitat within the corridor. It is expected that this Project
will increase breeding habitat for coastal cactus wren, a species of
special concern, as well as increase the likelihood that the species
will utilize this growing corridor between Sweetwater Reservoir and
Otay Lakes. The HMA was burnt in the 2007 Harris Fire leaving behind
degraded Diegan coastal sage scrub. The Project proposes to increase
the quality of the habitat that was originally Diegan coastal sage
scrub. The duration of the Project is three years from the notice to
proceed.
District staff was informed that the Cactus Wren Habitat Project had
been recommended for funding by the EMP Working Group ad hoc
committee on March 4, 2013. The EMP Working Group is recommending
full funding of the Project in the amount of $88,840. The District
must provide matching funds in the amount of $8,675.67. The matching
funds are available in the HMA budget because one of the projects
included in that budget, the Wueste Road mitigation site, has been
postponed indefinitely. The total budget allocated within the HMA
budget for the Wueste Road mitigation site is $44,986.80.
3
The resolution to be adopted by the District’s Board of Directors
includes the requirements of SANDAG’s Board Policy 035, Section 4.1.
Adoption of this resolution is a requirement of SANDAG, once a
grantee has been informed that their project was recommended to the
EMP Working Group. It must be submitted to SANDAG by April 15, 2013.
FISCAL IMPACT: Joseph Beachem, Chief Financial Officer
None.
STRATEGIC GOAL:
This Project supports the District's Mission Statement, "To provide
the best quality of water and wastewater service to the customers of
the Otay Water District in a professional, effective, and efficient
manner," and the District's strategic goal, "To satisfy current and
future water needs for potable, recycled, and wastewater services."
LEGAL IMPACT:
None.
LCB:jf
P:\WORKING\CIP P2495 - San Miguel HMA and Assoc. Mitigation Projects\Staff Reports\BD 4-3-13, Staff
Report, SANDAG Transnet Grant Application Authorization Resolution.doc
Attachments: Attachment A – Committee Action
Attachment B – Resolution
Attachment C – Grant Application
Exhibit A – Location Map
Exhibit B – Cactus Wren Habitat Sites
ATTACHMENT A
SUBJECT/PROJECT:
P2495-001101
Resolution Authorizing an Application for Environmental
Mitigation Land Management Grant Funds to the San Diego
Association of Governments, Committing to Providing
Matching Funds and Authorizing Staff to Accept Grant Funds
and Execute Grant Agreement
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee
(Committee) reviewed this item at a meeting held on March 21, 2013,
and the following comments were made:
Staff requested that the Board approve Resolution No. 4209,
which authorizes an application for environmental mitigation
land management grand funds of $88,400 to the San Diego
Association of Government, committing the District to provide
matching funds of $8,675.67 and authorizing District staff to
accept grant funds and execute the grant agreement for the
Cactus Wren Habitat Project at the District’s Habitat Management
Area (HMA).
Staff indicated that the resolution is a requirement of SANDAG
for the grant to be funded and must be submitted to SANDAG by
April 15, 2013.
Staff noted that SANDAG has been awarding land management
project grants for six years using TransNet Environmental
Mitigation Program funds. This grant funding is available for
land management projects that promote habitat restoration,
species-specific management and habitat management.
It was discussed that staff worked with the current HMA
consultant to put together three grant proposals for projects at
the District’s HMA. Staff indicated that the District received
notice in early March 2013 that one of the projects, the Cactus
Wren Project had been recommended for funding through the
TransNet grant program.
Staff provided details of the Cactus Wren Project, which is
provided on Page 2 of the staff report. Staff stated that the
total cost of the project is $97,515.67 of which $88,400 is the
grant amount and the remainder of $8,675.67 is the matching
funds committed to by the District. The matching funds are
available within the existing HMA budget.
Staff indicated that the Project will include cleaning and
planting of Coastal Cholla Cactus and Coastal Sage Scrub, which
staff believes will enhance the HMA and increase its value.
Staff noted that enhancement of the District’s HMA is indicative
of a good steward of environment, which helps the District with
review of projects with resources agencies.
In response to a question from the Committee, staff stated that
this grant is not related to the 2007 fires that affected the
District’s HMA.
Following the discussion, the Committee supported staffs’
recommendation and presentation to the full board as a consent item.
ATTACHMENT B
RESOLUTION NO. 4209
AUTHORIZING AN APPLICATION FOR
ENVIRONMENTAL MITIGATION LAND MANAGEMENT GRANT FUNDS TO
THE SAN DIEGO ASSOCIATION OF GOVERNMENTS
FOR OTAY WATER DISTRICT: CACTUS WREN PROJECT, COMMITTING TO PROVIDE
MATCHING FUNDS, and AUTHORIZING STAFF TO ACCEPT GRANT
FUNDS AND EXECUTE GRANT AGREEMENT
WHEREAS, in November 2004, the voters of San Diego County approved SANDAG Ordinance 04-01,
which extended the TransNet ½ cent sales and use tax through 2048 (TransNet Ordinance); and
WHEREAS, the TransNet Extension Ordinance contains provisions for the creation of an
Environmental Mitigation Program (EMP), which began being funded by the TransNet Ordinance on
April 1, 2008; and
WHEREAS, in November 2012, SANDAG issued its sixth Call for Projects from entities wishing to apply
for a portion of the EMP funds for use on environmental land management projects meeting certain
criteria; and
WHEREAS, Otay Water District wishes to receive $88,840.00 in EMP Grant funds for the following
project: Otay Water District: Cactus Wren Project; and
WHEREAS, Otay Water District understands that the EMP Grant funding is fixed at the programmed
amount, and therefore project cost increases which exceed the grant awarded will be the sole
responsibility of the grantee.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Otay Water District that the
Otay Water District is authorized to submit an application to SANDAG for the Fiscal Year 2013 Land
Management Grant funding in the amount of $88,840.00 for the Otay Water District: Cactus Wren
Project; and
BE IT FURTHER RESOLVED that, if a grant award is made by SANDAG to fund the Otay Water
District: Cactus Wren Project, the Board of Directors of the Otay Water District commits to providing
$8,657.67 of matching funds and/or in-kind contributions as set forth in its grant application and
authorizes Otay Water District staff to accept the grant funds and execute the grant agreement included
in the November 2012 Call for Projects with SANDAG.
PASSED AND ADOPTED by the Otay Water District Board of Directors this third day of April, 2013 by
the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________
President
ATTEST:
_________________________
District Secretary
P:\Working\P2495-San Miguel HMA and Assoc. Mitigation Projects\Staff Reports\Exhibit A
EXHIBIT A
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DIV 1
DIV 2
DIV 4
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OTAY WATER DISTRICTEnvironmental Setting MapSan Miguel Habitat Management Area F
CIP P2495
F
Exhibit C
Coastal Cactus Wren
(Campylorhynchus brunneicapillus sandiegensis)
STAFF REPORT
TYPE MEETING: Regular Board
MEETING DATE: April 3, 2013
SUBMITTED BY:
Dan Martin
Engineering Manager
PROJECT: Various DIV. NO. ALL
APPROVED BY:
Rod Posada, Chief of Engineering
German Alvarez, Asst. General Manager
Mark Watton, General Manager
SUBJECT: Millenia Water Annexation Request to Improvement Districts
(IDs) 22 and 27 (APNs 643-060-18, 23, 24, and 25-00)
GENERAL MANAGER’S RECOMMENDATION:
Adopt Resolution No. 4208, fixing terms and conditions for the
annexation of certain real property owned by SLF IV McMillin
Millenia JV, LLC, APNs: 643-060-18, 23, 24, and 25-00, to the
Otay Water District Improvement District Nos. 22 and 27.
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
The purpose of the proposed annexation is to provide water
service to parcels owned by SLF IV McMillin Millenia, JV, LLC,
located within Chula Vista, California (APNs 643-060-18, 23, 24,
and 25-00)
ANALYSIS:
A written request and Petition signed by Mr. Don Mitchell,
Senior Vice President of McMillin Land Development, has been
received for the annexation of APNs 643-060-18, 23, 24, 25-00
into Improvement District Nos. 22 and 27 for water service. The
total acreage to be annexed is 218.67 acres. The property is
AGENDA ITEM 7c
within the sphere of Otay Water District and will be part of
Improvement Districts 22 and 27 after the Board of Directors
approve this request. The property is located at Birch Road and
Eastlake Parkway in the City of Chula Vista in the County of San
Diego.
FISCAL IMPACT: Joseph Beachem, Chief Financial Officer
The property owners will pay the District’s processing fee of
$744, water meter annexation fees in effect at the time the
meters are purchased (current fee is $1,553.29 per EDU), any
additional meter costs and annexation fees as established in the
attached Resolution, and $6,560.10 in annual availability fees.
STRATEGIC GOAL:
Provide water service to meet increasing customer needs.
LEGAL IMPACT:
No legal impact.
DM:tc
Attachments: Attachment A - Committee Action
Attachment B - Resolution
Exhibit A - Legal Description
Exhibit B - Legal Map
ATTACHMENT A
SUBJECT/PROJECT:
Various
Millenia Water Annexation Request to Improvement
Districts (IDs) 22 and 27 (APNs 643-060-18, 23, 24, and
25-00)
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee
reviewed this item at a meeting held on March 21, 2013 and the
following comments were made:
Staff is requesting that the board adopt Resolution No.
4208 to approve the annexation of the property identified
by APN Nos. 643-060-18, 23, 24, and 25-00 into Otay’s
Improvement District Nos. 22 and 17 for water service.
The property is owned by SLF IV McMillin Millenia JV, LLC
and the total acreage to be annexed is 218.67 acres. The
owner(s) will pay all necessary fees to hook to the
District’s water system following approval of their
request.
In response to a question from the Committee, staff
indicated that approximately 2,983 Residential Dwelling
Units (DUs) are proposed as part of this annexation.
It was discussed that the development plans for the
annexation site will include condos, hotels, parks, offices
with condos on top of it, commercial area, and parks that
could facilitate an open arena for concerts. It was noted
that this type of development would be first of its kind in
the District.
Following the discussion, the committee supported staffs’
recommendation and presentation to the board on the consent
calendar.
ATTACHMENT B
Page 1 of 4
RESOLUTION NO. 4208
A RESOLUTION OF THE BOARD OF DIRECTORS OF
OTAY WATER DISTRICT APPROVING THE ANNEXATION
TO OTAY WATER DISTRICT IMPROVEMENT DISTRICT
NOS. 22 and 27 OF THOSE LANDS DESCRIBED AS
"MILLENIA WATER ANNEXATION” (FILE NO. ENG70-
10-140/DIV. 1)
WHEREAS, a letter has been submitted by SLF IV MCMILLIN
MILLENIA JV, LLC, C/O SENIOR VICE PRESIDENT DON MITCHELL, the
owners and party that has an interest in the land described in
Exhibit "A," attached hereto, for annexation of said land to Otay
Water District Improvement District Nos. 22 and 27 pursuant to
California Water Code Section 72670 et seq.; and
WHEREAS, pursuant to Section 72680.1 of said Water Code, the
Board of Directors may proceed and act thereon without notice and
hearing.
NOW, THEREFORE, THE BOARD OF DIRECTORS OF THE OTAY WATER
DISTRICT FINDS, RESOLVES, ORDERS AND DETERMINES as follows:
1. A depiction of the area proposed to be annexed, and the
boundaries of IDs 22 and 27 following the annexation, is set
forth on a map in Exhibit “B” filed with the Secretary of the
District, which map shall govern for all details as to the area
proposed to be annexed.
2. The purpose of the proposed annexation is to make water
service available to the area to be annexed, which availability
constitutes a benefit to said area.
3. The Board finds and determines that the area proposed
to be annexed to IDs 22 and 27 will be benefited by such
annexation and that the property currently within IDs 22 and 27
will also be benefited and not injured by such annexation because
ATTACHMENT B
Page 2 of 4
after the annexation a larger tax base will be available to
finance the water facilities and improvements of IDs 22 and 27.
4. The Board of Directors hereby declares that the annexa-
tion of said property is subject to the owners complying with the
following terms and conditions:
(a) The petitioners for said annexation shall pay to
Otay Water District the following:
(1) The annexation processing fee at the time of
application;
(2) State Board of Equalization filing fees in
the amount of $2,000;
(3) The water annexation fee at the time of
connection to the Otay Water District water
system;
(4) Yearly assessment fees will be collected
through the County Tax Assessor’s office in
the amount of $30 for APNs 643-060-18, 23, 24
and 25-00;
(5) In the event that water service is to be
provided, Petitioners shall pay all
applicable water meter fees per Equipment
Dwelling Unit (EDU) at the time the meter is
purchased; and
(6) Payment by the owners of APNs 643-060-18, 23,
24 and 25-00 of all other applicable local or
state agency fees or charges.
ATTACHMENT B
Page 3 of 4
(b) The property to be annexed shall be subject to
taxation after annexation thereof for the purposes
of the improvement district, including the payment
of principal and interest on bonds and other
obligations of the improvement district, author-
ized and outstanding at the time of annexation,
the same as if the annexed property had always
been a part of the improvement district.
5. The Board hereby declares the property described in
Exhibit "A" shall be considered annexed to IDs 22 and 27 upon
passage of this resolution.
6. The Board of Directors further finds and determines
that there are no exchanges of property tax revenues to be made
pursuant to California Revenue and Taxation Code Section 95 et
seq., as a result of such annexation.
7. The annexation of APNs 643-060-18, 23, 24 and 25-00 to
the District’s Improvement Districts 22 and 27 is hereby
designated as the “MILLENIA WATER ANNEXATION.”
8. Pursuant to Section 57202(a) of the Government Code,
the effective date of the MILLENIA WATER ANNEXATION shall be the
date this Resolution is adopted by the Board of Directors of the
Otay Water District.
9. The General Manager of the District and the Secretary
of the District, or their respective designees, are hereby
ordered to take all actions required to complete this annexation.
ATTACHMENT B
Page 4 of 4
PASSED, APPROVED AND ADOPTED by the Board of Directors of
the Otay Water District at a regular meeting held this 3rd day of
April, 2013.
President
ATTEST:
__________________________________
District Secretary
r, ,
EXHmlT "A"
LEGAL DESCRIPTION
OTAY RANCH MILLENIA
(EASTERN URBAN CENTER)
ANNEXATION PARCEL
OTAY WATER DISTRICT I.D. 22 & 27
Parcel 3 of Parcel Map no. 18481, in the City of Chula Vista, County of San Diego, State of
California, filed May 31, 2000 in the Office of the County Recorder of San Diego County,
excepting therefrom the land described in that certain Irrevocable Offer of Dedication of fee
interest recorded May 22, 2003 as Instrument no. 2003-0604602 and accepted by that certain
acceptance of Irrevocable Offer of Dedication of fee interest recorded May 22, 2003 as
Instrument no. 2003-0604603 and conveyed to the State of California by grant deed recorded
May 22, 2003 as Instrument no. 2003-0604607, also excepting therefrom that portion of land
granted to the State of California on August 12, 2011 as Document no. 2011-04] 5116, together
with portions of land granted to McMillin Otay Ranch, LLC on August 6, 2010 as File no. 2010
0403982; all ofOfficiaJ Records of San Diego County, California.
/-Z~20I:3~ DATE
LS 7019
Page 1 of 1
OTAY WATER DISTRICT
ANNEXATION TO LD. 22 & 27
PREPARED BY: PROtECT D£SIGN CONSULTANTS
PORTION GRANTED TO THE STA1E
OF CAUFORNIA ON MA Y 22, 2003
AS DOCUMENT NO. 2003-0604007,
RIGHT OF WAY PARCEL 32019-2
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LOT 3
GARY L Hus-:5
LS. NO. 7019
LOT 18
OTAY RANcHo ~~
BIRCH-ROAD -
APN 643-060-25
PARCEL 3
'r\,~1 PJ\jJ -J84a-J
APN 643-060-24
PORTION GRANTED TO MCMILUN
OTA Y RANCH, liC ON AUG. 6, 2010
AS DOCUMENT NO. 2010-0403982
ft'-APN 643-060-23
, / PORTION GRAN1ED TO MCMIlliN
OTAY RANCH, liC ON AUG. 6, 2010
AS DOCUMENT NO. 2010-0403982
---PORTION GRANTED TO THE STA 1E
OF CAUFORNIA ON AUG. 12, 2011
AS DOCUMENT NO. 2011-0415116,
RIGHT OF WA Y PARCEL 34750-1
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SAN DIEGO, CALIFORNIA 92101
701 B STREET SUITE 800
VICINITY MAP
NOT TO SCALE
o 600' I I
SCAlE: 1'=600'
NOTE
TOTAL AREA 'MTHIN HEAVY
BOUNDARY: 218.667 ACRES
i
STAFF REPORT
TYPE MEETING: Regular Board
MEETING DATE: April 3, 2013
SUBMITTED BY:
Dan Martin
Engineering Manager
PROJECT: R2094-006000
P2496-001103
DIV. NO. 4
APPROVED BY:
Rod Posada, Chief, Engineering
German Alvarez, Assistant General Manager
Mark Watton, General Manager
SUBJECT: Authorization to Execute a Reimbursement Agreement Between the
City of Chula Vista and the Otay Water District for Phase II
of the Otay Lakes Road 12-Inch Recycled Water Pipeline and
Potable Utility Relocation Project
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors (Board)
authorize the General Manager to execute an Agreement between the
City of Chula Vista (City) and the District for reimbursement to the
City for construction costs associated with Phase II of the Otay
Lakes Road 12-Inch Recycled Water Pipeline and Potable Utility
Relocation Project in an amount not to exceed $97,350 (see Exhibit A
for Project location).
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To obtain Board authorization for the General Manager to execute an
Agreement (Exhibit B) with the City of Chula Vista for costs
associated with construction of the Recycled and Potable Utility
Relocations. The Agreement provides that the District will reimburse
the City for up to $97,350.
AGENDA ITEM 7d
2
ANALYSIS:
The City of Chula Vista plans to continue its work to complete
roadway widening improvements on portions of Otay Lakes Road in Chula
Vista as part of its goal to maintain and improve City streets. The
work is being constructed in phases. Phase I work which constructed
improvements on Otay Lakes Road from Ridgeback Road to approximately
750 feet south of East “H” Street was completed in March 2011.
During Phase I, District staff and City staff coordinated their
efforts and combined contract documents for the Recycled Pipeline,
Potable Utility Relocations, and the Road Improvement work into the
City’s bid package in order to minimize impacts to the Chula Vista
community. The District entered into a reimbursement agreement with
the City to fund the water infrastructure improvements. These
improvements included the construction of the recycled pipeline in
Otay Lakes Road which brought a source of recycled water to customers
including Southwestern College.
The City’s construction for Phase II work which will construct
roadway widening improvements from approximately 750 feet south of
East “H” Street to Telegraph Canyon Road is scheduled to begin in
April 2013. The water infrastructure work included in Phase II
consists of relocating existing recycled and potable water facilities
including meters and appurtenances to support the roadway widening
work. The construction cost associated with the recycled and potable
utility relocations is estimated at $97,350. The attached agreement
(Exhibit B) provides for reimbursement to the City to cover the
actual “as-bid” construction cost plus a 10% contingency for the
purpose of reimbursing the City for progress payments to the
contractor.
FISCAL IMPACT: Joseph Beachem, Chief Financial Officer
Funding for the overall Project comes from two CIP projects, P2496 –
Otay Lakes Road Utility Relocations and R2094 – Potable Irrigation to
Recycled.
The total budget for CIP P2496, as approved in the FY 2013 budget, is
$275,000. Expenditures to date are $204,332. Total expenditures,
plus outstanding commitments and forecast, is $272,482 as shown in
Attachment B1 – Budget Detail for P2496.
The total budget for CIP R2094, as approved in the FY 2013 budget, is
$3,100,000. Expenditures to date are $1,522,228. Total
expenditures, plus outstanding commitments and forecast, is
$1,679,428 as shown in Attachment B2 – Budget Detail for P2094.
3
Based on a review of the financial budgets, the Project Manager
anticipates that each budget is sufficient to support the Project.
The Finance Department has determined that 100% of the funding is
available from the Expansion Fund for CIP R2094 and that 100% of the
funding is available from the Replacement Fund for CIP P2496.
STRATEGIC GOAL:
This Project supports the District’s Mission statement, “To provide
high value water and wastewater services to the customers of the Otay
Water District in a professional, effective, and efficient manner”
and the General Manager’s Vision, “A District that is at the
forefront in innovations to provide water services at affordable
rates, with a reputation for outstanding customer service.”
LEGAL IMPACT:
The District’s General Council and the City’s City Attorney have
reviewed and accepted the Agreement as to form and legality.
DM:jf
P:\WORKING\CIP P2496 Otay Lakes Rd Utility Relocations\Phase II\Staff Reports\BD 04-03-13\BD 04-03-2013,
Staff Report, Otay Lakes Road Phase II Reimbursement Agreement, (DM-RP).docx
Attachments: Attachment A – Committee Action
Attachment B1 – P2496 Budget Detail
Attachment B2 – R2094 Budget Detail
Exhibit A – Location Map
Exhibit B – Agreement
ATTACHMENT A
SUBJECT/PROJECT:
R2094-006000
P2496-001103
Authorization to Execute a Reimbursement Agreement Between
the City of Chula Vista and the Otay Water District for
Phase II of the Otay Lakes Road 12-Inch Recycled Water
Pipeline and Potable Utility Relocation Project
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee (Committee)
reviewed this item at a meeting held on March 21, 2013. The following
comments were made:
Staff requested that the Board authorize the General Manager to
execute an Agreement between the City of Chula Vista (City) and
the District for reimbursement to the City for construction costs
associated with Phase II of the Otay Lakes Road 12-Inch Recycled
Water Pipeline and Potable Utility Relocation Project in an
amount not-to-exceed $97,350.
Staff indicated that the City of Chula Vista has been working to
complete roadway widening improvement on portions of Otay Lakes
Road as part of its goal to maintain and improve City streets.
It was noted that work is being constructed in different phases,
which Phase I was completed in March 2011.
Staff stated that during Phase I, District and City staff
coordinated their efforts and combined contract documents for the
Recycled Pipeline, Potable Utility Relocations, and the Road
Improvement work into the City’s bid package. This action was
taken to help minimize impacts to the Chula Vista community.
The District entered into a reimbursement agreement with the City
to fund the water infrastructure improvements that included
construction of the recycled pipeline in Otay Lakes Road.
It was indicated that the City’s construction for Phase II work
will begin in April 2013, which will construct roadway widening
improvements from approximately 750 feet south of East “H” Street
to Telegraph Canyon Road. Page 2 of the staff report provides
details of the work included in Phase II.
Details of the agreement are provided in Exhibit B of the staff
report that include reimbursement to the City to cover the actual
“as-bid” construction cost plus a 10% contingency for the purpose
of reimbursing the City for progress payments to the contractor.
In response to a question by the Committee, staff stated that the
District has informed Bonita Vista High School about the Recycled
Pipeline Project but the school has not submitted a request for
recycled water services at this time.
Following the discussion, the Committee supported staffs’
recommendation and presentation to the full board as a consent item.
ATTACHMENT B1 – Budget Detail
SUBJECT/PROJECT:
R2094-006000
P2496-001103
Authorization to Execute a Reimbursement Agreement Between
the City of Chula Vista and the Otay Water District for
Phase II of the Otay Lakes Road 12-Inch Recycled Water
Pipeline and Potable Utility Relocation Project
Date Updated: - 3/1/2013
Budget
275,000
Planning
Professional Legal Fees 229 229 - 229 GARCIA CALDERON & RUIZ LLP
Regulatory Agency Fees 50 50 - 50 PETTY CASH CUSTODIAN
Standard Salaries 2,198 2,198 - 2,198
Total Planning 2,476 2,476 - 2,476
Design 001102
Consultant Contracts 29,148 29,148 - 29,148 LEE & RO INC
Standard Salaries 33,058 33,058 - 33,058
Total Design 62,206 62,206 - 62,206
Construction
Construction Contracts 125 125 - 125 CLARKSON LAB & SUPPLY INC
Consultant Contracts 890 890 - 890 CPM PARTNERS INC
200 200 - 200 LEE & RO INC
OTHER AGENCY FEES 50,000 50,000 - 50,000 CITY OF CHULA VISTA
Standard Salaries 88,436 88,436 - 88,436
OTHER AGENCY FEES 68,150 - 68,150 68,150 CITY OF CHULA VISTA
Total Construction 207,801 139,651 68,150 207,801
Grand Total 272,482 204,332 68,150 272,482
Vendor/Comments
Otay Water District
P2496-Otay Lakes Road Utility Relocations
Committed Expenditures
Outstanding
Commitment &
Forecast
Projected Final
Cost
ATTACHMENT B2 – Budget Detail
SUBJECT/PROJECT:
R2094-006000
P2496-001103
Authorization to Execute a Reimbursement Agreement Between
the City of Chula Vista and the Otay Water District for
Phase II of the Otay Lakes Road 12-Inch Recycled Water
Pipeline and Potable Utility Relocation Project
Date Updated: - 3/1/2013
Budget 3,100,000 Planning
Meals and Incidentals 22 22 0 22 PETTY CASH CUSTODIAN
Professional Legal Fees 2,413 2,413 0 2,413 GARCIA CALDERON & RUIZ LLP
545 545 0 545 STUTZ ARTIANO SHINOFF
Service Contracts 983 983 0 983 JONES & STOKES ASSOCIATESStandard Salaries 78,771 78,771 0 78,771
Total Planning 82,733 82,733 0 82,733Design001102
Consultant Contracts 30,035 30,035 0 30,035 SOUTHERN CALIFORNIA SOIL
72,204 72,204 0 72,204 LEE & RO INC3,850 3,850 0 3,850 MWH CONSTRUCTORS INCRegulatory Agency Fees 1,042 1,042 0 1,042 DEPARTMENT OF PUBLIC HEALTHStandard Salaries 27,379 27,379 0 27,379
Total Design 134,510 134,510 0 134,510ConstructionConsultant Contracts 16,554 16,554 0 16,554 LEE & RO INCStandard Salaries 62,606 54,606 8,000 62,606
Total Construction 79,160 71,159 8,000 79,159Tapestry & Mosaic
1,478 1,478 0 1,478 AEGIS ENGINEERING MANAGEMENT
20,171 20,171 0 20,171 AEGIS ENGINEERING MGMT INCFor Ops Only - Contracted Services 1,763 1,763 0 1,763 KIRK PAVING INC
200 200 0 200 PENHALL COMPANY
102 102 0 102 C W MCGRATH INC
300 300 0 300 CITY OF CHULA VISTAOTHER AGENCY FEES 1,751 1,751 0 1,751 DEPARTMENT OF PUBLIC HEALTHProfessional Legal Fees 40 40 0 40 STUTZ ARTIANO SHINOFFAgreements21,000 0 21,000 21,000 TAPESTRY & MOSAIC HOAStop Meter 24,041 24,041 0 24,041Total Tapestry & Mosaic 70,847 49,847 21,000 70,847
AspireConsultant Contracts 16,160 14,160 2,000 16,160 AEGIS ENGINEERING MGMT INC
375 375 0 375 PENHALL COMPANY3,340 3,340 0 3,340 KIRK PAVING INC1161160116C W MCGRATH INC4954950495CITY OF CHULA VISTAOTHER AGENCY FEES 265 265 0 265 DEPARTMENT OF PUBLIC HEALTHProfessional Legal Fees 81 81 0 81 STUTZ ARTIANO SHINOFFAgreements25,500 0 25,500 25,500 ASPIRE HOAUnion 3 Part 24,861 24,861 0 24,861Total Aspire 71,192 43,692 27,500 71,192
City of Chula Vista
Consultant Contracts 144 144 0 144 CLARKSON LAB & SUPPLY INC4,950 4,950 0 4,950 VALLEY CONSTRUCTION MANAGEMENT2,488 2,488 0 2,488 AEGIS ENGINEERING MGMT INCOTHER AGENCY FEES 979,589 979,589 0 979,589 CITY OF CHULA VISTAOTHER AGENCY FEES 29,200 0 29,200 29,200 CITY OF CHULA VISTA
Service Contracts 27 27 0 27 CARMEL BUSINESS SYSTEMS INCStandard Salaries 94,025 91,025 3,000 94,025Total City of Chula Vista 1,110,422 1,078,222 32,200 1,110,422Aristata
473 473 0 473 AEGIS ENGINEERING MANAGEMENT18,104 13,604 4,500 18,104 AEGIS ENGINEERING MGMT INCOTHER AGENCY FEES 2,268 2,268 0 2,268 DEPARTMENT OF PUBLIC HEALTHService Contracts 296 296 0 296 CARMEL BUSINESS SYSTEMS INCAgreements20,000 0 20,000 20,000 ARISTATA HOAStandard Salaries 7,473 6,473 1,000 7,473Total Aristata 48,614 23,113 25,500 48,613Agave & Saguaro
Consultant Contracts 528 528 0 528 AEGIS ENGINEERING MANAGEMENTConsultant Contracts 20,046 18,016 2,000 20,016 AEGIS ENGINEERING MGMT INCOTHER AGENCY FEES 731 731 0 731 DEPARTMENT OF PUBLIC HEALTHService Contracts 296 296 0 296 CARMEL BUSINESS SYSTEMS INCAgreements40,000 0 40,000 40,000 AGAVE & SAGUARO HOAStandard Salaries 13,593 12,593 1,000 13,593Total Agave & Saguaro 75,193 32,164 43,000 75,164
PhaseStandard Salaries 3,353 3,353 0 3,353
3,342 3,342 0 3,342 AECOM USA INC
92 92 0 92Total Phase 6,787 6,787 0 6,787
Grand Total 1,679,458 1,522,228 157,200 1,679,428
Vendor/Comments
Otay Water DistrictR2094-Potable Irrigation Meters to Recycled Water
Committed Expenditures
Outstanding
Commitment &
Forecast
Projected Final
Cost
Consultant Contracts
Consultant Contracts
INFRASTRUCTURE EQUIPMENT &
MATERIALS
For Ops Only - Contracted Services
INFRASTRUCTURE EQUIPMENT & MATERIALS
Consultant Contracts
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P:\WORKING\CIP P2496 Otay Lakes Road Utility Relocations\Phase II\Staff Reports|Exhibit A
OTAY WATER DISTRICTOTAY LAKES ROAD UTILITY RELOCATIONS - PHASE IILOCATION MAP
EXHIBIT A CIP P2496F
0 0.1 0.20.05 Miles
OTAY LAKES RD.
PROJECT SITE
O T A Y L A K E S R D
TELEGRAPH
CANYON RD.
E A S T H S T .
M I R A C O S T A C I R C L E
EXHIBIT B
REIMBURSEMENT AGREEMENT FOR PAYMENT OF COSTS OF RELOCATION
AND ADJUSTMENT OF CERTAIN WATER FACILITIES BY AND BETWEEN
THE OTAY WATER DISTRICT
AND THE CITY OF CHULA VISTA, CALIFORNIA
(OTAY LAKES ROAD WIDENING PROJECT, PHASE 2)
THIS REIMBURSEMENT AGREEMENT FOR THE PAYMENT OF COSTS FOR
RELOCATION AND ADJUSTMENT OF OTAY WATER DISTRICT FACILITIES, dated
____________________, 2013, is entered into by and between the Otay Water District
(“District”) and the City of Chula Vista, a municipal corporation, (“City”) to establish terms
and conditions pursuant to which City will bid and cause to be constructed certain District
Facilities, defined herein below, and District will reimburse City for all expenses related
thereto. District and City may be referred to herein individually as “Party” and collectively
as the “Parties.”
RECITALS
WHEREAS, District has approved, within its Capital Improvement Program (“CIP”),
the relocation and adjustment of certain existing, reclaimed and potable water facilities
(“Existing District Facilities”) within the City of Chula Vista; and
WHEREAS, District is authorized, pursuant to applicable laws, to contract and to pay
for all or part of the cost of the installation, relocation, adjustment, and construction of any
building, facility, structure or other improvements required by District in connection with a
District service; and
WHEREAS, City is constructing improvements to Otay Lakes Road between East H
Street and Telegraph Canyon Road. These improvements include, but are not limited to,
roadway widening, construction of curb, gutter, sidewalk, and median islands, construction of
retaining walls, relocation of utilities, and reconfiguration of traffic signals and street lighting
(“City Improvements”); and
WHEREAS, the relocation and adjustment of District Facilities (“District Project”)
concurrently with City Improvements would constitute a substantial benefit to District and
the City, which benefits include, but are not limited to, reductions or savings in terms of time,
money, construction hazards, and traffic impacts; and
WHEREAS, in order to achieve such benefits, District desires that City incorporate
the relocation and adjustment Existing District Facilities into the construction documents and
contract for City Improvements; and
WHEREAS, City is willing to incorporate the District Project into the contract for
City Improvements, provided District submits complete plans and specifications for the
District Project and agrees to reimburse City for all associated costs; and
NOW, THEREFORE, in consideration of the mutual covenants herein contained, it is
agreed by and between the Parties hereto, as follows:
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ARTICLE I. DEFINITIONS
1.1 Definitions. Unless the context otherwise requires, the terms defined in this Section 1
shall, for all purposes of this Reimbursement Agreement and of any amendment hereto,
and of any certificate, opinion, estimate or other document herein mentioned, have the
meanings herein specified.
“District” means the Otay Water District, a municipal water district duly organized and
existing under the Municipal Water District Law of 1911, as set forth in the California
Water Code.
“City” means the City of Chula Vista, California, a chartered municipal corporation duly
organized and existing under and by virtue of the Constitution and laws of the State of
California.
“City Improvements” means, collectively, the improvements to Otay Lakes Road
between East H Street and Telegraph Canyon Road (Phase 2 of City CIP Project No.
STM-355).
“District Costs” means the total dollar amount of costs associated with the District
Project, including, but not limited to, costs of materials, labor, oversight, bidding,
permits, change orders, and the fair share of Joint Costs. “District Project” means the
relocation and adjustment of District’s potable and recycled water facilities within Otay
Lakes Road between East H Street and Telegraph Canyon Road and are fully funded in
District’s CIP as “CIP P2496, Otay Lakes Road Utility Relocations” and “CIP R2094,
Potable Irrigation Meters to Recycled Conversion.”
“Existing District Facilities” means the following potable and recycled water facilities to
be relocated or adjusted:
“Joint Costs” means those costs of relocations and adjustment of the Project, which, due
to their nature, cannot be attributed solely to District Project or City Improvements, yet
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from which both derive benefit or those costs that both Parties would have incurred had
their respective facilities been constructed independently of each other (e.g. slurry seal
would have been necessary to cover the District’s trench and would also have been
required for the City’s street).
“Project” means, collectively, District Facilities and City Improvements.
ARTICLE II. PRECONSTRUCTION
2.1 Design and Specifications - Generally. Prior to advertisement of a Request for Proposals
(“RFP”) for the construction and installation of Project, District shall submit designs and
all associated plans and specifications (collectively “Construction Documents”) for the
District Project to the City.
2.1.1 Approval. Prior to submission, an authorized representative of District shall
approve the Construction Documents, submittal of which shall indicate such
approval and grant to the City permission to include the Construction Documents
in the RFP.
2.1.2 Design and Preparation Costs. All costs associated with the design of a Party’s
facilities and the preparation of Construction Documents shall be borne solely by
such Party.
2.1.3 Bidding and Award –City shall be responsible for all aspects of bidding and
award of a contract for the construction and installation of the Project
(“Construction Agreement”).
2.1.3.1 Bid Package. City shall be responsible for preparing and circulating the
bid package.
2.1.3.2 Meetings. City shall organize all pre-bid meetings and shall inform the
District of the time and date of such meeting, so that a representative of
the District may be present to clarify any issues related to and prepare
addenda for the construction of the District Facilities.
a. Additional Costs. Any additional costs associated with the failure
of District to attend meetings, clarify issues, or submit addenda to
City for distribution shall be the obligation of the District.
2.1.3.3 Selection of Lowest Responsible Bidder. City, at its sole discretion,
shall determine the lowest responsible bidder, which determination
shall be binding on the District.
2.1.3.4 Execution of Construction Agreement. City shall be responsible for
executing the Construction Agreement on the behalf of itself and the
District and ensure that the District is identified as a third-party
beneficiary of such agreement with the same rights and remedies as the
City.
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ARTICLE III. CONSTRUCTION
3.1 Compliance with Specifications. City will include provisions in the Construction
Contract that require that the relocations and adjustments associated with the District
Project by City's contractor shall be in strict compliance with the approved plans and
specifications provided by District, that all materials furnished by City’s contractor shall
conform to District’s approved material list, and that any and all deviations from said
plans and specifications must be approved by District, in writing, prior to being
incorporated into the work.
3.1.1 Right to Enforce. District shall have the right to enforce the terms of Section 3.1
against the City’s contractor in the same manner as the City, and pursuant to
Section 11.17 such rights shall be written into the Construction Contract.
3.2 Project Completion and Warranty. District and City anticipate that Project will be
completed on or about December 31, 2013. Project, however, will not be deemed
completed or accepted until both City and District have accepted their respective
facilities or improvements. The City’s contractor shall warrant all work for a period of no
less than one year from the date of acceptance, which shall be deemed to be the latter of
the dates District and City accept their work performed and facilities constructed
pursuant to the Construction Agreement. Acceptance will be evidenced by the filing of a
Notice of Completion by the City with the County of San Diego Recorder. The
Construction Contract shall include this definition of project completion and acceptance.
ARTICLE IV. REIMBURSEMENT OF COSTS
4.1 Deposit Account. Within thirty (30) calendar days of the Construction Agreement
award, District shall deposit with the City an amount equal to one hundred (100) percent
of the bid amount attributable to the relocation and adjustment of District Facilities, plus
a ten (10) percent contingency (“District Deposit”) for the purpose of reimbursing the
City for progress payments made by City to City’s contractor associated with the District
Project.
4.2 Invoice. City shall invoice the District for District Costs (“City Invoice”) following the
receipt of an invoice from City’s contractor on which such District Costs appear. The
City Invoice shall:
4.2.1 Include a copy of the contractor’s invoice.
4.2.2 Identify those costs attributable to the District’s Project.
4.2.3 Show calculations apportioning the District’s fair share of Joint Costs.
4.2.3.1 Apportionment of Joint Costs. Joint Costs may be apportioned as
follows:
a. When a percentage of use can be determined, Joint Costs shall be
apportioned based on the respective percentages of use.
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b. When work is equally necessary for both the installation and
construction of City Improvements and the District Project, Joint
Costs shall be divided equally.
c. Based on the respective percentages of Total Project Costs.
d. Other methods to which the Parties mutually agree.
4.2.4 Provide a net total charge payable by District.
4.3 District Approval. District shall review and approve the City Invoice within thirty (30)
calendar days of its receipt (“Review Period”). If District determines that all relevant
documents have not been submitted, District shall inform the City of the need for
additional information and specify the documents/information necessary to permit
review and approval.
4.3.1 Failure to Approve. If District fails to approve the City Invoice or request
additional information within the Review Period, the charges on the City Invoice
shall be deemed approved.
4.4 Reimbursement. Following District approval of a City Invoice, City shall deduct the
invoice amount from the District Deposit for the purpose of reimbursing the City for
District Costs invoiced by and paid to City’s contractor. District approval of a City
Invoice shall be deemed District’s authorization for such reimbursement in the amount of
the City Invoice.
4.4.1 Withholding/Retention. From each payment to the contractor, City shall
withhold a minimum of five (5) percent of the amount of the contractor’s invoice.
Payment thereof shall not be made until final approval and acceptance. A similar
retention shall be withheld from the reimbursement to the City from District
Deposit.
4.5 Use of Project Contingency. The Project Contingency may be used for unforeseen
changes in work; however it shall not be used for: (i) work required due to contractor’s
failure to perform work or services according to the terms of the Construction Agreement
and/or in compliance with the Construction Documents; or (ii) uninsured losses resulting
from the negligence of contractor.
ARTICLE V. CHANGE ORDERS
5.1 Written Approval of Construction Changes and Change Orders. With the exception of
Emergencies, prior to the approval of a construction change or change order concerning
or affecting District Project, including any changes to City Improvements that might
affect District Project in any way, City shall obtain the written consent of District.
5.1.1 Approval of Change Orders. District shall respond to a change order request
within five (5) working days of the date it is received by District.
5.1.2 Additional Costs. District will bear any increased costs due to a delay in
approving a properly submitted construction change and/or change order request.
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5.2 Changes in Emergencies. City may authorize contractor to proceed with any proposed
construction changes and or change orders, without consulting with District or obtaining
the District’s written approval, if failure to act immediately would pose a danger to the
public, as determined in the sole discretion of the City, or result in delays and cost
overruns ( collectively “Emergency”); however, the City shall use best efforts to
immediately, or as soon as reasonably possible, inform the district the changes. The
District shall be responsible for any increased costs of construction of their portion of
Project due to an Emergency.
5.3 Errors and Omissions. City shall not make payment to contractor or charge District for
any costs or expenses of a Change Order resulting from an error or omission for which
the contractor is solely responsible.
ARTICLE VI. INSPECTION
6.1 Inspection Team. District shall appoint an individual or team responsible for inspections
and approving installation of District Facilities.
6.2 Inspection Stages and Obligations. District shall have the right to conduct inspections of
the District Project and construction methods pertaining thereto as deemed necessary by
District. District shall provide copies of all District inspections to City within five (5)
working days of an inspection. District shall be responsible for verifying that all work on
District Project is completed in accordance with the approved plans and specifications. It
is specifically understood that District’s inspectors shall have the authority to enforce
District’s plans and specifications for District Project, which authority shall include the
authority to require that any and all unacceptable materials, workmanship, and/or
installation be replaced, repaired, or corrected by City’s contractor without cost to
District and/or City.
6.3 Inspection Costs. All inspection costs incurred by District will be borne by District.
6.4 Notification. The Parties agree to develop mutually acceptable procedures for
notification of inspections required or deemed necessary by either Party.
ARTICLE VII. INSURANCE
7.1 Contractor’s Insurance. City shall ensure that its contractor provides evidence of
insurance coverage, as required by City, for the entire construction and, if applicable,
warranty period. Such insurance shall, at a minimum, include a comprehensive general
liability policy in an amount sufficient to cover all contractual obligations of the
contractor under the construction contract, and no less than $2,000,000. The policy of
insurance shall name District and City, and their respective employees, officers,
governing body members, and agents as additional insureds, require a waiver of
subrogation, and be primary insurance. Furthermore, City shall obtain evidence that the
contractor maintains worker’s compensation insurance in accordance with applicable
requirements of law.
7.2 Parties’ Insurance. District and City shall maintain insurance as customary in connection
with their respective facilities.
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ARTICLE VIII. INDEMNITY
8.1 Indemnity. Each Party hereto agrees to defend, indemnify, protect, and hold harmless
(“Indemnitor”) the other Party, its agents, officers, and employees (“Indemnitees”) from
and against any and all claims asserted or liability established for damages or injuries to
any property or person, including death or dismemberment, which arise from or are
caused by the negligent acts or omissions or willful misconduct of the Indemnitor’s
agents, officers or employees, in performing the work or services herein and all expenses
of investigation and defending against same; provided, however, that each Party's duty to
defend, indemnify and hold harmless the other shall not include any claims or liability
arising from the sole negligence or willful misconduct of the other Indemnitee, its agents,
officers or employees. District and City agree that in the event of any joint or concurrent
negligence, they will apportion any established or agreed upon liability proportionate to
their respective degree of fault. For the purposes of this provision, the City’s contractor
shall not be considered an agent of the City or District. Claims related to the actions or
omissions of the City’s contractor shall be address through provisions in the
Construction Contract, which provisions shall include indemnity, defense, and hold
harmless provisions from the City’s contractor in favor of both the City and District.
8.2. Enforcement Costs. Indemnitor agrees to pay any and all costs City incurs enforcing the
indemnity and defense provisions set forth in Article V.
8.3. Survival. Indemnitor’s obligations under Article V shall survive the termination of this
Agreement.
ARTICLE IX. RECORDS
9.1 Retention of Records. City shall require contractor to maintain data and records related
to this Construction Agreement for a period of not less than three (3) years following
receipt of final payment.
9.2 Audit of Records. City shall make available and shall require that its contractor make
available to District for examination at reasonable locations within the County of San
Diego and at any time during normal business hours and as often as the District deems
necessary, all of the data and records with respect to all matters covered by this
Agreement and the Construction Agreement. City and contractor will permit the District
to make audits of all invoices, materials, payrolls, records of personnel, and other data
and media relating to all matters covered by this Agreement and the Construction
Agreement.
ARTICLE X. NOTICES
10.1 Writing. Any demand upon or notice required or permitted to be given by one Party to
the other Party shall be in writing.
10.2 Effective Date. Except as otherwise provided by law, any demand upon or notice
required or permitted to be given by one Party to the other Party shall be effective: (i)
on personal delivery, (ii) on the second business day after mailing by certified or
registered U.S. Mail, return receipt requested, (iii) on the succeeding business day after
8
mailing by Express Mail or after deposit with a private delivery service of general use
(e.g., Federal Express) postage or fee prepaid as appropriate, or (iv) upon successful
transmission of facsimile.
10.3 Recipients. All demands or notices required or permitted to be given shall be sent to all
of the following:
10.3.1 District:
Otay Water District
2554 Sweetwater Springs Boulevard
Spring Valley, California 91978
Fax: 619-670-8920
Attention: District Project Manager
10.3.2 City:
City of Chula Vista, Public Works – Engineering, 276
Fourth Avenue
Chula Vista, California 91910
Fax: (619) 691-5171
Attention: City Project Manager and Director of Public Works.
10.4 Change of Address(es). Notice of change of address shall be given in the manner set
forth in this Article.
ARTICLE XI. MISCELLANEOUS
11.1 Headings. All article headings are for convenience only and shall not affect the
interpretation of this Agreement.
11.2 Gender & Number. Whenever the context requires, the use herein of (i) the neuter
gender includes the masculine and the feminine genders and (ii) the singular number
includes the plural number.
11.3 Reference to Paragraphs. Each reference in this Agreement to a section refers, unless
otherwise stated, to a section of this Agreement.
11.4 Incorporation of Recitals. All recitals herein are incorporated into this Agreement and
are made a part hereof.
11.5 Covenants and Conditions. All provisions of this Agreement expressed as either
covenants or conditions on the part of the City or the District, shall be deemed to be
both covenants and conditions.
11.6 Integration. This Agreement and the Exhibits and references incorporated into this
Agreement fully express all understandings of the Parties concerning the matters
covered in this Agreement. No change, alteration, or modification of the terms or
conditions of this Agreement, and no verbal understanding of the Parties, their officers,
9
agents, or employees shall be valid unless made in the form of a written change agreed
to in writing by both Parties or an amendment to this Agreement agreed to by both
Parties. All prior negotiations and agreements are merged into this Agreement.
11.7 Severability. The unenforceability, invalidity, or illegality of any provision of this
Agreement shall not render any other provision of this Agreement unenforceable,
invalid, or illegal.
11.8 Drafting Ambiguities. The Parties agree that they are aware that they have the right to
be advised by counsel with respect to the negotiations, terms and conditions of this
Agreement, and the decision of whether or not to seek advice of counsel with respect to
this Agreement is a decision that is the sole responsibility of each Party. This
Agreement shall not be construed in favor of or against either Party by reason of the
extent to which each Party participated in the drafting of the Agreement.
11.9 Conflicts Between Terms. If an apparent conflict or inconsistency exists between the
main body of this Agreement and the Exhibits, the main body of this Agreement shall
control. If a conflict exists between an applicable federal, state, or local law, rule,
regulation, order, or code and this Agreement, the law, rule, regulation, order, or code
shall control. Varying degrees of stringency among the main body of this Agreement,
the Exhibits, and laws, rules, regulations, orders, or codes are not deemed conflicts, and
the most stringent requirement shall control. Each Party shall notify the other
immediately upon the identification of any apparent conflict or inconsistency
concerning this Agreement.
11.10 Prompt Performance. Time is of the essence of each covenant and condition set forth in
this Agreement.
11.11Good Faith Performance. The parties shall cooperate with each other in good faith, and
assist each other in the performance of the provisions of this Agreement.
11.12 Further Assurances. City and District each agrees to execute and deliver such
additional documents as may be required to effectuate the purposes of this Agreement.
11.13 Exhibits. Each of the following Exhibits is attached hereto and incorporated herein by
this reference:
None.
11.14 Controlling Law. The laws of the State of California shall govern and control the
terms and conditions of this Agreement.
11.15 Jurisdiction, Venue, and Attorney Fees. The venue for any suit or proceeding
concerning this Agreement, the interpretation or application of any of its terms, or any
related disputes shall be in the County of San Diego, State of California. The
prevailing Party in any such suit or proceeding shall be entitled to a reasonable award
of attorney fees in addition to any other award made in such suit or proceeding.
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11.16 Agency/Municipal Powers. Nothing contained in this Agreement shall be construed as
a limitation upon the powers of the District or the City as a chartered city of the State
of California.
11.17 Third Party Relationships. Nothing in this Agreement shall create a contractual
relationship between City or District and any third party; however, the City shall
ensure that the District is an intended third party beneficiary of the Construction
Agreement and shall share all of the rights and benefits of the City with respect to the
contractor.
11.18 Limitation on District Remedies and Waiver of Claims. District understands that the
sole purpose of this Agreement is to establish a method to reimburse the City for
obligations of the District for payment of the costs of the installation and construction
of District Facilities, which costs would otherwise be due directly to the City’s
contractor. In accordance with such purpose, the District agrees that its sole remedy
for construction defects, breach by City Contractor, damage to property or persons,
including death, to district personnel or any third parties, or other claims arising out of
or related to the work performed to install and/or construct District Facilities shall be
against the City’s contractor or its subcontractors and agents, and, hereby, waives any
and all claims it may hereafter have against the City, arising out of the same, except for
those claims arising out of the sole negligence or sole willful misconduct of the City.
District, hereby, expressly waives all claims against the City identified in Section
11.18:
DISTRICT REPRESENTATIVE:________________________________.
DATE:____________
11.19 Non-Assignment. Except as relates to the Construction Agreement, the City shall not
assign the obligations under this Agreement.
11.20 Successors in Interest. This Agreement and all rights and obligations created by this
Agreement shall be in force and effect whether or not any Parties to the Agreement
have been succeeded by another entity, and all rights and obligations created by this
Agreement shall be vested and binding on any Party's successor in interest.
11.21 No Waiver. No failure of either the City or the District to insist upon the strict
performance by the other of any covenant, term or condition of this Agreement, nor
any failure to exercise any right or remedy consequent upon a breach of any covenant,
term, or condition of this Agreement, shall constitute a waiver of any such breach of
such covenant, term or condition. No waiver of any breach shall affect or alter this
Agreement, and each and every covenant, condition, and term hereof shall continue in
full force and effect to any existing or subsequent breach.
11.22 Administrative Claims Requirements and Procedures. No suit or arbitration shall be
brought arising out of this agreement, against the City unless a claim has first been
presented in writing and filed with the City and acted upon by the City in accordance
with the procedures set forth in Chapter 1.34 of the Chula Vista Municipal Code, as
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same may from time to time be amended, the provisions of which are incorporated by
this reference as if fully set forth herein, and such policies and procedures used by the
City in the implementation of same. Upon request by City, District shall meet and
confer in good faith with City for the purpose of resolving any dispute over the terms
of this Agreement.
11.23 Dispute Resolution. If a dispute arises out of or relates to this Agreement, or the
breach thereof, the Parties, following the procedures required by Section 11.22, agree
to engage in good faith negotiations to attempt to resolve the dispute. In the event of
any action at law or in equity, including an action for declaratory relief, between the
Parties arising out of or relating to this Agreement, then the prevailing party in such
action will be entitled to recover from the other party a reasonable sum as attorneys’
fees and costs. The prevailing party will be determined in accordance with Civil Code
Section 1717(b)(1) or any successor statute. The prevailing party will also be entitled
to its reasonable attorneys’ fees and costs in any post-judgment proceedings to collect
or enforce the judgment. This provision is separate and will survive the merger of this
Agreement into any judgment on this Agreement.
11.24 Administration of Contract. City hereby designates Kirk Ammerman, Principal Civil
Engineer, as City Project Manager for the construction of Project and as the primary
contact for all matters relating to this Agreement, including the submittal of City
invoices for reimbursement.
District hereby designates Ron Ripperger as District Project Manager for District
Facilities and as the primary contact for all matters relating to this Agreement,
including the processing, documenting, and approval of City invoices.
11.25 Signing Authority. The representative for each Party signing on behalf of such Party
hereby declares that authority has been obtained to sign on behalf of the City and/or
District, as applicable and agrees to hold the other Party or Parties hereto harmless if it
is later determined that such authority does not exist.
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IN WITNESS WHEREOF, City and District have executed this Agreement thereby
indicating that they have read and understood same, and indicate their full and complete
consent to its terms:
City of Chula Vista Otay Water District,
Dated: _________________________
By: ___________________________ By: ____________________
Cheryl Cox, Mayor
Attest:
____________________________________
Donna Norris, City Clerk
Approved as to form: Approved as to form:
____________________________________ ___________________________
Bart Miesfeld, City Attorney District Counsel
Dated: ________________________ Dated:______________________
IN WITNESS HEREOF, City and District have executed this Reimbursement
Agreement to be effective as of the day and year first above written.
CITY OF CHULA VISTA OTAY WATER DISTRICT
By: ________________________________ By: ___________________________
Cheryl Cox, Mayor Mark Watton, General Manager
Attest:
________________________________
Donna Norris, City Clerk
Approved as to form:
_________________________________
City Attorney
Approved as to form:
_________________________________
Legal Counsel
STAFF REPORT
TYPE MEETING: Regular Board Meeting MEETING DATE: April 3, 2013
SUBMITTED BY: Mark Watton,
General Manager
W.O./G.F. NO: DIV. NO.
APPROVED BY:
Susan Cruz, District Secretary
Mark Watton, General Manager
SUBJECT: Board of Directors 2013 Calendar of Meetings
GENERAL MANAGER’S RECOMMENDATION:
At the request of the Board, the attached Board of Director’s meeting
calendar for 2013 is being presented for discussion.
PURPOSE:
This staff report is being presented to provide the Board the
opportunity to review the 2013 Board of Director’s meeting calendars
and amend the schedule as needed.
COMMITTEE ACTION:
N/A
ANALYSIS:
The Board requested that this item be presented at each meeting so
they may have an opportunity to review the Board meeting calendar
schedule and amend it as needed.
STRATEGIC GOAL:
N/A
FISCAL IMPACT:
None.
LEGAL IMPACT:
None.
Attachments: Calendar of Meetings for 2013
G:\UserData\DistSec\WINWORD\STAFRPTS\Board Meeting Calendar 4-3-13.doc
AGENDA ITEM 8a
Board of Directors, Workshops
and Committee Meetings
2013
Regular Board Meetings:
Special Board or Committee Meetings (3rd
Wednesday of Each Month or as Noted)
January 8, 2013
February 6, 2013
March 6, 2013
April 3, 2013
May 1, 2013
June 5, 2013
July 3, 2013
August 7, 2013
September 4, 2013
October 2, 2013
November 6, 2013
December 4, 2013
January 16, 2013
February 20, 2013
March 20, 2013
April 17, 2013
May 15, 2013
June 19, 2013
July 17, 2013
August 21, 2013
September 18, 2013
October 16, 2013
November 20, 2013
SPECIAL BOARD MEETINGS:
BOARD WORKSHOPS:
Budget Workshops:
Tuesday, May 14, 2013 at 3:00 p.m.
Board Workshop:
Monday, March 18, 2013 at 3:30 p.m.
STAFF REPORT
TYPE MEETING: Regular Board
MEETING DATE: April 3, 2013
PROJECT: DIV. NO.
SUBMITTED BY: Geoffrey Stevens
Chief, Information Technology and Strategic Planning
APPROVED BY:
German Alvarez, Assistant General Manager
Mark Watton, General Manager
SUBJECT: FY13 MID-YEAR STRATEGIC PLAN AND PERFORMANCE MEASURES REPORT
GENERAL MANAGER’S RECOMMENDATION:
No recommendation. This is an informational item only.
COMMITTEE ACTION:
See “Attachment A”.
PURPOSE:
To provide a fiscal mid-year report on the District’s Strategic
Performance Plan for FY 2013.
ANALYSIS:
Overall, FY13 Quarter 2 results for Performance Measures continue to
be positive with the District achieving its target of 90% for
Strategic Plan Objectives and just below its target for Performance
Measures (at 73% vs. target of 75%).
Strategic Plan Objectives
Strategic Plan Objectives are designed to ensure we are making the
appropriate high-level changes necessary to move the District in the
planned direction to meet new challenges and opportunities.
Objective results are on target at 90% complete, ahead or on
schedule. These results are slightly higher than the previous year.
AGENDA ITEM 9a
2
Two items are on hold and are thus excluded from the calculation, and
four items have not started as they are planned to begin in FY 2014.
FY13 Q2 Objectives
Performance Measures
Performance measures are designed to track the day-to-day performance
of the District. These items measure the effectiveness and
efficiency of daily operations. The overall goal is that at least
75% of these measures be rated “on target”. FY13 Quarter 2 District
results are near target with 30 of 41 (73%) items achieving the
desired level or better.
FY13 Q2 Performance Measures
30 of 41 Performance Measures Are on Target (73%)
Target is 75%
35 of 39 Objectives On or Ahead of Schedule (90%)
Target is 90%
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Benchmarks – Peer Comparisons
The District participates in the AWWA QualServe Benchmarking Study
and has selected a subset of measures that help us measure how our
performance compares to other water industry organizations. Overall,
the District is above target on 13 of 16 items (81%). While we do not
have a specific combined target for benchmarks, we do consider 81% a
good indication of quality performance compared to our peers.
FY13 Q2 Benchmark Performance
Department Specific Results
The following FY13 Quarter 2 charts provide an overview of Department
performance. Staff will focus on presentations for Engineering and
Operations at the EO&WR Committee meeting and with Finance,
Administrative Services, and IT at the FA&C Committee meeting.
4
5
Next Steps
Staff is currently evaluating changes to the FY14 Strategic Plan in
advance of presentation of the FY14 budget to the Board. In
addition, as the new FY15-17 will be presented to the Board this time
next year, staff will begin the necessary preparation in September of
this year to allow an opportunity to consider the next set of
critical issues and decisions the District will face in the next
three to four years.
Strategic Plan on the Board Extranet
All of the current and past strategic plan results and associated
details are provided in a real time, interactive web-based
application available to the Board on the Board Extranet.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
Informational item only, no fiscal impact.
STRATEGIC GOAL:
Strategic Plan and Performance Measure reporting is a critical
component in providing performance reporting to the Board and staff.
LEGAL IMPACT:
None.
Attachments: Attachment A – Committee Action Report
Attachment B – PowerPoint Presentation
ATTACHMENT A
SUBJECT/PROJECT: FY13 MID-YEAR STRATEGIC PLAN AND PERFORMANCE MEASURES
REPORT
COMMITTEE ACTION:
The Finance, Administration and Communications Committee and the
Engineering, Operations and Water Resources Committee discussed this
item at a meeting held on March 20, 2013 and March 21, 2013,
respectively, and the following comments were made:
The District is currently in the middle of its three-year plan
(FY 2012 – 2014) and staff is presenting the Strategic Plan
Fiscal Year 2013 mid-year results.
Staff indicated that the last time the Strategic Plan update was
presented, staff focused more on the departmental objectives.
Today, staff would like to focus more on the performance
measures.
Staff noted a correction in the PowerPoint Presentation, which
overall 35 of the 39 Objectives (or 90%) are on or ahead of
schedule (not 25 of 29 Objectives (or 86%) as indicated in the
presentation). This meets the District’s target of 90%. With
regard to Performance Measures, 30 of 41 (or 73%) are on target.
The target is 75%.
The AWWA QualServ Study identifies benchmarks that is
representative of overall industry trends. Staff reviewed all
benchmarks available from AWWA and selected those that were the
most relevant to the District’s business. Staff then compared
the District’s results to industry standards. The graph within
staffs’ report was presented showing the FY 2013 2nd Quarter
Benchmark Performance results. Overall, the District is above
target on 13 of the 16 benchmark items (81%) selected as the most
relevant to the District. The three that did not meet target are
items that are difficult to control.
One of the items is Planned Outages. Staff explained that if the
District had a planned outage and compared its results with the
metric that AWWA utilizes, the District would likely be over the
quota for the entire year as the metric fits more with small
The above signatures attest that the attached document has been reviewed and to the best of their ability the
signers verify that it meets the District quality standard by clearly and concisely conveying the intended information;
being grammatically correct and free of formatting and typographical errors; accurately presenting calculated values
and numerical references; and being internally consistent, legible and uniform in its presentation style.
rural areas. The District outage would impact a very large
number of customers versus the smaller number of customers that
would be impacted in a small rural area. Staff, however, did not
wish to throw the metric out as it was felt that it still
provides a good assessment in how the District compares with the
industry.
Staff reviewed the results of the Performance Measures:
o Blanket Order Activity: The goal is to have no less than
15% of material purchases acquired via blanket Purchase
Orders per quarter in a single year as this is the most
efficient way to purchase goods. The District is on target
with approximately 25% of materials purchased via blanket
purchase orders.
o Total Customer Water Saved: The target is to save more than
100 AF of water in a single year. The District is not
meeting this target due to a slowdown in the Water
Conservation Program. It was discussed that this measure is
getting outdated as many homes are already equipped with
water saving devices or a majority of homeowners have
already updated their homes. The measure represents total
AF saved based on the number of water savings devices
installed by businesses/homeowners. Each device saves a
certain amount of water and the savings are totaled based on
the number of each installed device. As there is less and
less installed devices, the AF savings is not being
realized.
o Customer Satisfaction: This item is measured once per year.
The Customer Satisfaction surveys will be completed in the
third quarter and represents the results for the fiscal
year. This item is on target.
o Gallons Per Capita per Day: The District’s per Capita target
is to be below 172 gallons per person per day. This was not
measured in the 1st Quarter as staff was determining how to
improve it. In the 2nd Quarter, the District’s customer per
Capita use was 154 GPD. It was indicated that the District
is in good shape to meet the State’s mandatory 20/20 savings
per capita by 2020.
o Health & Safety Severity Rate: This measure indicates the
number of days an employee is out due to a work accident.
The goal is to have no more than a 30% Severity Rate. The
rate is a ratio; number of work hours versus number of lost
day accidents. The measure was under target in the 1st
Quarter and it is expected it will be above the target level
at fiscal year-end. The measure provides the District
The above signatures attest that the attached document has been reviewed and to the best of their ability the
signers verify that it meets the District quality standard by clearly and concisely conveying the intended information;
being grammatically correct and free of formatting and typographical errors; accurately presenting calculated values
and numerical references; and being internally consistent, legible and uniform in its presentation style.
visibility and the ability to address/review work accidents
if the level rises.
o Employee Turnover: The goal of this measure is to have less
than 5% turnover in a single fiscal year. Turnover includes
resignations and terminations, but does not include
retirements. The 2nd Quarter results indicates that the
District is within target at 1.42 in the 2nd Quarter.
o Training Hours per Employee: The target is to have more than
12 hours of training per employee in a single year. The
District is above target in the 2nd Quarter of the fiscal
year.
o Safety Training Program: The District’s goal is to have no
less than 8 hours of training per field employee per quarter
in a single year. The District was under target in the 1st
Quarter, but has taken corrective action and the District is
now above target in the 2nd Quarter. It was noted that some
measures do not lend themselves to being equally divided
over the four quarters. Training is one such item and,
depending on when training is scheduled, the District may be
behind in one quarter and highly over target in the next.
o Answer Rate: The target is to have an average customer
service answer rate of no less than 97% of all calls. The
District is above target at nearly 99% answer call rate. It
was noted that this measure represents those customers who
opt to not use the automated system and wish to speak to a
live person. It excludes calls in the automated system.
o O&M Cost per Account: This measure represents the average
operating cost per account. The goal is to be below $510.40
per account in a single year. The District is meeting its
target with $117 and $118 per account in the 1st and 2nd
Quarter respectively. It was indicated that $510.40
represents the level that was budgeted in the fiscal year.
o Billing Accuracy: The District’s goal is to have no less
than 99.8% billing accuracy per quarter in a single year.
The District is more accurate than its target and is meeting
this measure’s target.
o Overtime Percentage: The goal is to keep expenditures below
the budgeted amount in a single year. The District’s
expenditures for overtime is divided equally among the four
quarters and this amount represent 100% in each quarter. The
District’s expenditure in the 2nd Quarter is 74% of the
budget for the quarter or 26% below budget and, thus, the
District is meeting the goal of the measure.
o Sewer Rate Ranking: This measure is reported on an annual
basis in the 1st Quarter. The District’s goal is to be in
the bottom 50% (lowest cost) and the results indicate that
the District’s sewer rate is in the bottom 18%.
The above signatures attest that the attached document has been reviewed and to the best of their ability the
signers verify that it meets the District quality standard by clearly and concisely conveying the intended information;
being grammatically correct and free of formatting and typographical errors; accurately presenting calculated values
and numerical references; and being internally consistent, legible and uniform in its presentation style.
o Water Rate Ranking: The Water Rate Ranking is also a once
yearly survey that is reported in the first quarter. The
District’s goal is to be within the bottom 50% (lowest cost)
and the District ranks in the bottom 30%.
o Debt Coverage Ratio: This measure is reported on once yearly
at the close of the fiscal year and represents a year-to-
date calculation. The results will be reported following
the 4th Quarter.
o Reserve Level: This measure is also reported on once yearly
at the close of the fiscal year. The results will be
reported following the 4th Quarter.
o Distribution System Loss: The target for water system loss
is to have less than 4.5% of unaccounted water in a single
year. Staff noted that the 2nd Quarter loss is shown as 2%
in the attached powerpoint presentation, however, it is
actually 2.6%. The reason for the change is a customer’s
meter was “changed out” and the water use was read as
99,999. This read was incorrect and represents water that
was sold, but was never purchased which reduced the water
loss percentage.
o Customer Satisfaction with Website: This measure is reported
on once yearly in the 2nd Quarter and is slightly above
target.
o Network Availability: The goal is to have an average of no
less than 99.2% network availability per quarter in a single
year. The District is above target with 99.99% network
availability.
o Website Hits: Website hits are above the target of 12,100
hits/visits per quarter. It was noted that the reason for
the increase in hits from 12,200 in the first quarter to
13,500 in the second quarter, is the second quarter results
includes hits to the areas of the website that are
outsourced like bill pay and District job opportunities.
The committee indicated that they would like to see some further
refinement in some of the targets based more on historic findings
as opposed to dividing the results over four (4) quarters on a
straight line, i.e. 25% in each of the four quarters. Staff
indicated that that has been done with some of the measures.
Similar to one related to the treatment plant. Staff knows the
water processed varies by season – winter, spring, summer and
fall – and determines the measure accordingly.
The Committee inquired about the importance of including
Unplanned Disruptions (QualServe) in the District’s Strategic
Plan. Staff stated that they believe this information is
The above signatures attest that the attached document has been reviewed and to the best of their ability the
signers verify that it meets the District quality standard by clearly and concisely conveying the intended information;
being grammatically correct and free of formatting and typographical errors; accurately presenting calculated values
and numerical references; and being internally consistent, legible and uniform in its presentation style.
important because it helps the District maintain a record of any
breaks in its water system and questions why they are occurring.
With this information, the District can make improvements to
decrease the number of breaks.
With regard to the Direct Cost of Treatment per MGD (QualServe),
staff indicated that the target changes by quarter because of the
different seasons. Customers tend to use more water during the
summer and less water during the winter. Therefore the District
must adjust the target by quarter to reflect hot versus cold. It
was noted that the District is above target in the 2nd Quarter for
Direct Cost of Treatment per MGD (QualServe).
Staff stated that the measure, PMs Completed – Reclamation Plant,
was off target in the 1st Quarter and above target in the 2nd
Quarter, but overall, the District is close to its target. It was
noted that staff had to change their process to coordinate with
the new upgrades that were performed on the Reclamation Plant.
In response to a question by the Committee with regard to %PMs
Completed – Pump/Electric Section, staff indicated that the
District’s quarterly results were higher than the quarterly
target because the District performed more preventive maintenance
work orders than targeted, which is good.
Staff indicated that the Valve Exercising Program had no activity
because of the shifting of staff resources in Operations and
Utility. It was noted that this program is currently on hold.
Staff stated that the District completed its Replace Manual Read
Meters with Automated Meters Program and that the performance
measures for the program are no longer needed. With the program
completed, the Committee inquired about the presentation’s graph
showing a performance measure projection of 5,429 for the 4th
Quarter. Staff concluded that that data was carried over from
last year’s 4th Quarter and this year’s 4th Quarter data should
have indicated zero.
Currently, staff is evaluating changes to the FY14 Strategic Plan
before the presentation of the FY14 budget to the Board. Staff
indicated as the new FY 15-17 will be presented to the Board next
year, staff will begin preparation in September 2013 to allow for
an opportunity to consider the next set of critical issues and
decisions that is anticipated in the next 3-4 years.
The above signatures attest that the attached document has been reviewed and to the best of their ability the
signers verify that it meets the District quality standard by clearly and concisely conveying the intended information;
being grammatically correct and free of formatting and typographical errors; accurately presenting calculated values
and numerical references; and being internally consistent, legible and uniform in its presentation style.
Staff stated that the District’s Strategic Plan is a very
important tool that helps guide the District and provides a
history of its performance measures. Staff stated that
performance measures are important because it helps the District
determine where improvements are needed.
It was noted that all the information presented is available on
the District’s extranet.
Following the discussion, the committee supported presentation to the
full board as an informational item.
FY 2013 – Mid Year Report
(Halfway There!)
ATTACHMENT B
FY2013 Objectives – 2nd Quarter
25 of 29 objectives complete, ahead or on target (86%) Target is 90%
FY2013 2nd Quarter Performance
Measures
30 of 41 performance measures complete, ahead or on target (73%)
Target is 75%
Measured Once per Year at Year
End
Measure 1.2.101, Blanket Order Activity, aims to be above all set targets in order to
have no less than 15% of material purchases acquired via blanket POs per quarter
in a single year.
Blanket Order Activity 1.2.101
Pe
r
c
e
n
t
a
g
e
Total Customer Water Saved 1.3.102
Measure 1.3.102, Total Water Saved, aims to be above all set targets in order to
save more than 100 acre feet of water in a single year.
Ac
r
e
F
e
e
t
Measure 1.1.100, Customer Satisfaction, is a once yearly survey that is reported on
annually in the third quarter and represents the results for the given fiscal year.
Customer Satisfaction 1.1.100 Measured Once per Fiscal Year
Pe
r
c
e
n
t
a
g
e
Measure 1.3.103, Otay Water Use, aims to be below 172 Gallons Per Day.
Gallons Per Capita per Day
1.3.103
Ac
r
e
F
e
e
t
Health & Safety Severity Rate (QualServe) 1.4.104
Measure 1.4.104, H & S Severity Rate, aims to be below all set targets in order to
have no more than 30% severity rate per quarter in a single year.
Pe
r
c
e
n
t
a
g
e
Measure 1.4.105, Turnover Rate, aims to be below all set targets in order to have
less than 5% turnover in a single year.
Pe
r
c
e
n
t
a
g
e
Employee Turnover Rate 1.4.105
Measure 1.4.106, Training Hours per Employee, aims to be above all set targets in
order to have more than 12 hours of training per employee in a single year.
Training Hours per Employee 1.4.106
Ho
u
r
s
Measure 2.2.200, CIP Project Expenditure vs. Budget, aims to be below all set
targets in order to keep expenditures below 100% of the budgeted amount for a
single year. Note: Annual result aims to be between 95-100% but is not to exceed
100%. Being significantly below target also gives the measure a “not on target”
status.
CIP Project Expenditure vs. Budget 2.2.200
Pe
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n
t
a
g
e
Measure 1.4.107, Safety Training Program, aims to be above all set targets in order
to have no less than 8 hours of training per field employee per quarter in a single
year.
Safety Training Program 1.4.107
Ho
u
r
s
Measure 2.2.201, Construction Change Order Incidence, aims to be below all set
targets in order to have no more than 2 % in one year.
% rate of change orders in a single year.
Construction Change Order Incidence (without allowances) 2.2.201
Pe
r
c
e
n
t
a
g
e
Measure 2.3.202, Mark Out Accuracy, aims to have no less than 100% mark out
accuracy every quarter in a single year.
Mark Out Accuracy 2.3.202
Pe
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n
t
a
g
e
Measure 2.3.203, Project Closeout Time, aims to be below all set targets in order to
have an average closeout time of no more than 45 days per quarter in a single year.
Note: No projects closed out in the 1st, quarter.
Project Closeout Time 2.3.203
Da
y
s
Answer Rate 3.1.300
Measure 3.1.300, Answer Rate, aims to be above all set targets in order to have an
average answer rate of no less than 97% .
Pe
r
c
e
n
t
a
g
e
Measure 3.2.301, O & M Cost per Account, aims to be below all set targets in order
to keep O & M cost per account less than $510.40 in a single year.
O & M Cost per Account (QualServe) 3.2.301
Do
l
l
a
r
s
Measure 3.2.302, Billing Accuracy, aims to be above all set targets in order to have
no less than 99.8% billing accuracy per quarter in a single year.
Billing Accuracy (QualServe) 3.2.302
Pe
r
c
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n
t
a
g
e
Measure 3.2.303, Overtime Percentage, aims to be below all set targets in order to
keep expenditures below the budgeted amount for a single year.
Overtime Percentage 3.2.303
Pe
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c
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n
t
a
g
e
Measure 3.2.304, Sewer Rate Ranking, is a once yearly survey that is reported on
annually in the first quarter and represents the results for the given fiscal year. The
District’s goal was to be in the top 50.
Sewer Rate Ranking 3.2.304 Measured Once per Fiscal Year
Pe
r
c
e
n
t
a
g
e
Measure 3.2.305, Water Rate Ranking, is a once yearly survey that is reported on
annually in the first quarter and represents the results for the given fiscal year. The
District’s goal was to be in the top 50.
Water Rate Ranking 3.2.305 Measured Once per Fiscal Year
Pe
r
c
e
n
t
a
g
e
Measure 3.2.306, Debt Coverage Ratio, aims to be above all set targets in order to
have sufficient debt coverage.
*The calculation is a year-to-date calculation, so Qtr Result = YTD Result.
Debt Coverage Ratio (QualServe) – YTD
3.2.306
Pe
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c
e
n
t
a
g
e
Annual Measure
Calculated in 4th Quarter
Reserve Level 3.2.307
Measure 3.2.307, Reserve Level, aims to be no less than 100%. It is measured
annually.
Pe
r
c
e
n
t
a
g
e
In Development
Annual Measure
Calculated in 4th Quarter
Measure 3.3.309, Distribution System Loss, aims to be below all set targets in order
to ensure less than 4.5% of unaccounted water in a single year.
*The calculation is a year-to-date calculation, so Qtr Result = YTD Result.
Distribution System Loss (QualServe) 3.3.308
Pe
r
c
e
n
t
a
g
e
Customer Satisfaction with Website 4.1.400
Measure 4.1.400, Customer Satisfaction with Website, is a once yearly survey that
is reported on annually in the second quarter and represents the results for the
given fiscal year.
Measured Once per Fiscal Year
Pe
r
c
e
n
t
a
g
e
Measure 4.3.401, Network Availability, aims to be above all set targets in order to
have an average of no less than 99.2% network availability per quarter in a single
year.
Network Availability 4.3.401
Pe
r
c
e
n
t
a
g
e
Website Hits 4.4.402
Measure 4.4.402, Website Hits, aims to be above all set targets in order to have an
average of no less than 12,100 website hits per quarter in a single year.
Nu
m
b
e
r
o
f
H
i
t
s
Measure 5.1.500, Unplanned Disruptions, aims to be below all set targets in order
to have no more than .7 disruptions per 1000 accounts in a single year.
Note: Target is expressed as number of disruptions per 1000 accounts
Unplanned Disruptions (QualServe) 5.1.500
Di
s
r
u
p
t
i
o
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s
p
e
r
1
0
0
0
A
c
c
o
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t
s
Measure 5.1.501, Technical Quality Complaint, aims to be below all set targets in
order to have no more than 9 complaints per 1000 customer accounts in a single
year.
Technical Quality Complaint (QualServe) 5.1.501
Co
m
p
l
a
i
n
t
s
p
e
r
1
0
0
0
A
c
c
o
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t
s
Measure 5.2.502, Planned Drinking Water Maintenance Ratio in $, aims to be
above all set targets in order to have no less than 66% of all labor dollars spent on
preventative maintenance per quarter in a single year.
Note: Quarterly results are subject to change.
Planned Potable Water Maintenance Ratio in $ (QualServe) 5.2.502
Pe
r
c
e
n
t
a
g
e
Measure 5.2.503, Planned Recycled Water Maintenance Ratio in $, aims to be
above all set targets in order to have no less than 70% of all labor dollars spent on
preventative maintenance per quarter in a single year.
Note: Quarterly results are subject to change.
Planned Recycled Water Maintenance Ratio in $ 5.2.503
Pe
r
c
e
n
t
a
g
e
Measure 5.2.504, Planned Wastewater Maintenance Ratio in $, aims to be above all
set targets in order to have no less than 77% of all labor dollars spent on
preventative maintenance per quarter in a single year.
Note: Quarterly results are subject to change.
Planned Wastewater Maintenance Ratio in $ (QualServe) 5.2.504
Pe
r
c
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n
t
a
g
e
Measure 5.2.505, Direct Cost of Treatment per MGD, aims to be below all set
targets in order to have no more than $1000 per MG spent on wastewater treatment
per quarter in a single year.
Direct Cost of Treatment per MGD (QualServe) 5.2.505
Do
l
l
a
r
s
Measure 5.2.506, O & M Cost per MGP - wastewater, aims to be below all set
targets in order to have no more than $1750 per MG spent on O & M for
wastewater treatment per quarter in a single year.
O & M Cost per MGP - wastewater (QualServe) 5.2.506
Do
l
l
a
r
s
Measure 5.3.507, % PMs Completed – Fleet Shop, aims to be above all set targets
in order to have no less than 90% of the scheduled PMs completed per quarter in a
single year.
% PMs Completed – Fleet Shop 5.3.507
Pe
r
c
e
n
t
a
g
e
Measure 5.3.508, % PMs Completed – Reclamation Plant, aims to be above all set
targets in order to have no less than 90% of the scheduled PMs completed per
quarter in a single year.
% PMs Completed – Reclamation Plant 5.3.508
Pe
r
c
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n
t
a
g
e
Measure 5.3.509, % PMs Completed – Pump/Electric Section, aims to be above all
set targets in order to have no less than 90% of the scheduled PMs completed per
quarter in a single year.
% PMs Completed – Pump/Electric Section 5.3.509
Pe
r
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t
a
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e
Measure 5.3.510, % PMs Completed – Valve Maintenance Program, aims to be
above all set targets in order to have no less than 90% of the scheduled PMs
completed per quarter in a single year.
% PMs Completed – Valve Maintenance Program 5.3.510
Pe
r
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n
t
a
g
e
Measure 5.3.511,Valve Exercising Program, aims to be above all set targets in order
to have no less than 2400 valves exercised in a single year.
Valve Exercising Program 5.3.511
Nu
m
b
e
r
o
f
V
a
l
v
e
s
Measure 5.3.512, Water Distribution System Integrity, aims to be below all set
targets in order to have no more than 16 leaks and breaks per 100 miles of
distribution piping in a single year.
Water Distribution System Integrity (QualServe) 5.3.512
Le
a
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s
o
r
B
r
e
a
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p
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1
0
0
M
i
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Measure 5.3.513, Planned Water Service Disruption Rate, aims to be below all set
targets in order to have no more than 2.5 planned outages per 1000 accounts per
quarter in a single year.
Note: This measure is expressed as number of accounts affected per 1000
accounts.
Planned Water Service Disruption Rate (QualServe) 5.3.513
Di
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p
t
i
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n
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p
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1
0
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0
A
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Measure 5.3.514, Drinking Water Compliance Rate, aims to be no less than 100%
every quarter in order to ensure the District meets all of the health related drinking
water standards everyday for a single year.
Potable Water Compliance Rate (QualServe) 5.3.514
Pe
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e
Measure 5.3.515, Collection System Integrity, aims to be below all set targets in
order to have no more than 3.5 wastewater collection system failures per 100 miles
of collection system pipeline in a single year.
Collection System Integrity (QualServe) 5.3.515
Fa
i
l
u
r
e
s
p
e
r
1
0
0
M
i
l
e
s
Measure 5.3.516, Replace Manual Read Meters with Automated Meters, aims to be
above all set targets in order to have no less than 4500 meters replaced in a single
year.
Replace Manual Read Meters with Automated Meters 5.3.516
Nu
m
b
e
r
o
f
M
e
t
e
r
s
Measure 5.3.518, Sewer Overflow Rate, aims to have no overflows in a single year.
Sewer Overflow Rate (QualServe) 5.3.518
Ov
e
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f
l
o
w
s
p
e
r
1
0
0
M
i
l
e
s
No Spills Please !
Measure 5.3.517, Recycled Water System Integrity, aims to be below all set targets
in order to have no more than 6.6 leaks or breaks per 100 miles of recycled
distribution system in a single year.
Recycled Water System Integrity 5.3.517
Le
a
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s
o
r
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e
a
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M
i
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s
Board Update of FY 2014 Modifications
FY 2015 – 2017 Strategic Plan
STAFF REPORT
TYPE
MEETING:
Regular Board
MEETING
DATE:
April 3, 2013
SUBMITTED
BY:
Mark Watton
General Manager
W.O./G.F.
NO:
N/A DIV.
NO.
N/A
APPROVED BY:
Mark Watton, General Manager
SUBJECT: General Manager’s Report
GENERAL MANAGER:
Rosarito Desalination Pilot Plant Tour: On March 22nd, 2013
Otay Water District Board President Lopez, Director Gonzalez,
Director Robak, General Manager Watton and District staff
toured NSC Agua’s pilot plant at the Presidente Juárez power
plant in Rosarito Mexico. Doosan Heavy Industries and
Construction built the pilot plant on the power plant site to
do the initial testing of pre-treatment methods of the feed
water as an important step in the design of the pre-treatment
system and the entire Reverse Osmosis system. The group also
visited the adjacent property NSC Agua has secured for the
desalination plant.
Proctor Valley Road (Planned Service Outage): Operations will
be upgrading an existing 12-inch potable water pipeline located
on Proctor Valley Road. To perform the upgrades, a planned one-
day service outage is scheduled for April 10th, 2013, between
8:00 a.m. and 8:00 p.m. The outage will affect 50 homes on
Proctor Valley Road between Pioneer Way and the Proctor
Valley/Melody Lane transition. A letter advising residents of
the one-day outage is being sent to those customers affected by
the system upgrades.
ADMINISTRATIVE SERVICES:
Water Conservation and School Education:
Turfgrass Replacement Program - The first residential and
commercial District applicants for the CWA’s Water Smart Turf
Replacement Program have been processed through the
AGENDA ITEM 10
2
application/qualifying standards review phase. The CWA turf
removal program provides $1.50 per square foot with a maximum
rebate of $3,000 for residential sites and $9,000 for
commercial sites.
District Landscape Contest – The deadline for the District’s
10th annual residential landscape contest is April 5th. The
Best in District Landscape Contest Winner will be acknowledged
at an awards ceremony on May 18th at the Water Conservation
Garden. The District is one of ten participating water
agencies sponsoring a landscape contest for their respective
service area that includes Cal American, San Diego, Helix,
Olivenhain, Padre, San Dieguito, Sweetwater, Vallecitos, and
Vista.
Spring Garden Festival – The 20th Garden Festival at the Water
Conservation Festival is scheduled for Saturday, April 27th.
The theme for the festival is urban farming with an emphasis on
edible, sustainable options for urban dwellers. The District
will be sharing a water agency booth with the San Diego Water
Utilities Department, Helix Water District and Sweetwater
Authority.
Upcoming Events:
o JPIC/Conservation Coordinators Meeting: Tuesday, April 2,
2013 at the CWA
o Conservation Action Committee: Monday, April 8, 2013 at the
CWA
o Spring Garden Festival: Saturday, April 27, 2013 at the
Water Conservation Garden
o Landscape Contest Awards Ceremony: Saturday, May 18, 2013 at
the Water Conservation Garden
Human Resources: Budget Preparation for Fiscal Year 13-14 – HR gathered and
reviewed new personnel, reclassifications, and change requests
for FY 13-14.
Medical Insurance Summary Plan Documents (SPD) – HR received
and distributed new Summary Plan Booklets for our medical
insurance plans to all active participants in order to be in
compliance.
Recruitments/New Hires – HR is currently preparing to recruit
for the positions of Safety and Security Administrator,
Construction Inspector II, Sr. Civil Engineer, Equipment
Mechanic I/II, and Water System Operator I/II/III.
3
New Hires/Promotions – There were no new hires in the month of
March. There was one promotion from Sr. Civil Engineer to
Engineering Manager and one department transfer from Equipment
Mechanic II to Water System Operator I.
Purchasing and Facilities:
Purchase Orders – There were 52 purchase orders processed in
March 2013 for a total of $190,001.82.
INFORMATION TECHNOLOGY AND STRATEGIC PLANNING:
Migration of Otay Website – IT staff successfully conducted a
hosted website proof of concept during the month of February.
The objective of this service migration is to run Otay’s
website with a hosted service provider and no longer operate
internally. The benefits include enhanced security, enhanced
business continuity, since it is in the cloud, and overall
lower cost of ownership. We expect the Otay website to be
completely migrated by March 27th. Users of Otay’s website
should not experience or see any differences.
Publishing of Cityworks Integration RFP – IT staff is preparing
to reach out to a number of qualified Azteca Cityworks
integration partners. Staff has been conducting meet & greet
sessions with a number of integration partners, and in parallel
have been building the Integration RFP. Cityworks is a
computerized work order management system that will be
replacing the District’s legacy system. Upon the publishing of
this RFP, 45 days will be given to proposers to ready and
present their response. A cross-functional selection panel for
eventual board award recommendation will review the top 3-5
proposals.
POSM Server Project – IT staff have been working with the
Operations and Engineering groups to leverage POSM’s field CCTV
video collection technology. The first phase was the deployment
of the field van with the built in CCTV technology and POSM
computer solution. In the second phase, the GIS team installed
the POSM “server” component, which is to maximize the data
being collected. The server component will further consolidate
field pipeline condition data and seamlessly export this
information for administrative and planning use by Engineering,
Operations, GIS and other groups at Otay. It is expected that
the collaboration via the use of this solution will yield many
cost and efficiency benefits, including aiding the District’s
Asset Management Program.
4
FINANCE:
Meter Reading Efficiency - Staff has implemented a new
automated process to replace the current manual process for
reading and processing final meter reads on terminated
accounts. This new procedure allows Meter Readers to use the
AMR system to drive-by and collect final reads. Once the final
reads have been collected, the automated process updates all
terminated accounts. This new process saves the meter reading
staff approximately two to three hours per day.
2004 Certificates of Participation (COPS) Refinancing – Staff
is working with the financial advisor and bond counsel on the
bond refinancing. Staff has been updating various financial
schedules and tables that will be needed to complete the
Official Statement.
FY 2014 Budget and Rate Model – In March, staff began the
review of the Admin & Materials and CIP budgets with the
General Manager. Upon approval of these budgets, staff will
begin to load the Rate Model the following week and start the
external collection of data from providers such as CWA, MWD,
Metro, SDGE, etc. The Rate Model will be ready for analysis in
April and will be presented to the Board at the Special Board
Budget Workshop on May 14th.
2013 OPEB Actuarial Valuation – Staff has issued Requests for
Proposals (RFPs) from Actuaries for preparation of the June 30,
2013 actuarial valuation of the District’s OPEB plan. The
District is required to have an actuarial valuation performed
every 2 years. The last valuation was performed as of June 30,
2011.
Billing Services RFP - Customer Service, Finance and IT staff
are working on an RFP to provide bill print, online and phone
payments, and credit card processing services. Otay’s current
contract with Infosend expires on June 30, 2013 and staff would
like to explore the option of consolidating services currently
outsourced to multiple vendors.
Financial Reporting:
o For the eight months ended February 28, 2013, there are
total revenues of $54,391,771 and total expenses of
$53,824,636. The revenues exceeded expenses by $567,135.
o The market value shown in the Portfolio Summary and in the
Investment Portfolio Details as of February 28, 2013 total
$81,691,221.72 with an average yield to maturity of 0.404%.
The total earnings year-to-date are $250,837.67.
5
ENGINEERING AND WATER OPERATIONS:
Engineering:
711-1 Pump Station: In September 2011, District staff
completed the installation of five (5) new pumps and motors on
the 711-1 Pump Station in Chula Vista. This Pump Station has
had a history of cavitation and vibration problems. Staff
determined that by lowering the output of the station it would
not only correct the problem, but still provide the ability to
meet the demands of the system for the next ten plus years.
Recently, an analysis was performed by Pump Check on the
performance of the station, and in summary, the District is
saving enough energy to power 28.5 households a year and has
reduced its carbon footprint by 204.9 tons annually. At $0.13
per kWh, that is a $38,884 savings per year.
Rancho del Rey Groundwater Well Development: This project
consists of a new brackish ground water source, production
well, and treatment plant to provide approximately 600 AFY
potable water. This project will be placed on hold after staff
completes the design phase including permitting and agreements
to facilitate continuing the project in the future. Staff is
currently working with the Consultant (Tetra Tech) to complete
the design, the City of Chula Vista and City of San Diego
related to the sewer connection, and the Regional Water Quality
Control Board concerning the storm drain connection and
applying to the Bureau of Reclamation for funding. (P2434)
North District – South District Interconnection System: This
project consists of installing approximately 5.2 miles of 30-
inch diameter pipe from H Street in Chula Vista to Paradise
Valley Road in Spring Valley. County Supervisor Greg Cox’s
office is still hopeful that they can facilitate a compromise
between the District, CWA, and Mr. Warner for a Proctor Valley
Road alignment; however, a meeting will be set up with
Supervisor Cox to discuss opportunities (e.g., trail, street
improvements) for the District to mitigate community impacts
associated with the Corral Canyon Road Alignment. (P2511)
30-Inch, 980 Zone, Hunte Parkway – Proctor Valley/Use Area:
This project consists of the installation of approximately
2,240 linear-feet of 30-inch steel pipe and appurtenances on
Hunte Parkway at Proctor Valley Road, at the entrance to the
Salt Creek Golf Course, in the City of Chula Vista. The
Contractor, Sepulveda Construction, has installed approximately
2,200 linear-feet of pipe and has completed the tie-ins. Work
on the project is approximately 93% complete. Remaining work
on the project includes the completion of curb and gutter
replacement and final paving. A contract Change Order that
6
addresses utility conflicts, unanticipated soils conditions, an
additional butterfly valve, along with a request for additional
funds, was approved at the March 2013 Board Meeting.
Construction is substantially completed. (P2514)
944‐1R Recycled Water Pump Station Upgrades and System
Enhancement: This project consists of the installation of a
new pump, reconfiguration of the suction header piping,
upgrades to the instrumentation, SCADA system, and equipment at
the 944-1R pump station. The project also includes the
installation of three (3) Pressure Reducing Stations (PRS) on
Olympic Parkway, Eastlake Parkway, and Otay Lakes Road. Notice
of Substantial Completion was issued for the project as of
August 3, 2012. The Contractor, Sepulveda Construction,
submitted several Change Order requests subsequent to the
Notice of Substantial Completion. The Contractor’s
notification of these Change Order requests to the District is
considered untimely, considering the notification came after
the work was completed, however, they also have merit. Staff
met with Sepulveda Construction on March 19, 2013 and is
currently evaluating these requests to determine the amount of
entitlement for the submitted requests. Staff will submit a
budget increase to cover the amount of the change order after
negotiations are completed and finally accepted. (R2091)
Avocado, Louisa, Calavo, Challenge, Hidden Mesa Sanitary Sewer
Replacement: This project consists of replacing approximately
4,500 linear-feet of sewer pipeline in Avocado Boulevard and
neighboring residential streets. Work is ongoing in Avocado
Boulevard by Garcia Juarez Construction. Work to construct
sewer crossings across Avocado Boulevard was recently completed
and work to construct the diversion vault has begun. Overall
work on the project is 85% complete. Project is within budget
and anticipated to be complete in May 2013. (S2019, S2020,
S2022, S2026)
624-1 Reservoir Cover Replacement: This project consists of
replacing the floating cover on the 624-1 Reservoir. The
existing cover is at the end of its useful life and in need of
replacement. The Notice to Proceed for the project was issued on
November 16, 2012 and demolition of the existing cover began in
January 2013. During the work to clean the existing reservoir
liner it was noticed that a thin layer began to peel from the
liner surface. After further investigation, it was determined
that the liner was also in need of replacement. A contract
Change Order to construct a new liner and a request for
additional funds was approved at the March Board Meeting. Staff
is working with legal counsel and the manufacturing company in
determining warranty issues. Project is within budget and
construction is anticipated to be complete in June 2013. (P2477)
7
12-Inch Potable Water Pipeline, East Orange Avenue, I-805
Crossing: This project consists of the installation of
approximately 1,915 linear-feet of 12-inch steel and PVC pipe
along with the associated appurtenances from the intersection
of Melrose Avenue and Orange Avenue, east across the I-805
overpass, to the intersection of Olympic Parkway and Oleander
Avenue in Chula Vista. This new pipeline is needed to meet
fire flow requirements while Caltrans reconstructs the Palomar
Bridge overpass, which contains a 10-inch pipeline that will be
temporarily out of service. The Contractor, Basile
Construction, has completed potholing the final utility
crossings along the alignment, and will begin work inside the
bridge in early April 2013. Project is within budget, and
anticipated to be complete in August 2013. (P2513)
803-3 & 832-2 Reservoirs Interior/Exterior Coatings and
Upgrades: This project consists of removing and replacing the
interior and exterior coatings of the 2.0 MG 803-3 Reservoir and
the 2.0 MG 832-2 MG Reservoir, along with providing structural
upgrades to ensure the tanks comply with both State and Federal
OSHA standards as well as American Water Works Association and
County Health Department standards. The Board awarded a
construction contract to Advanced Industrial Services (AIS) at
the February Board Meeting. The Contractor mobilized to the
803-3 Reservoir on March 4, 2013 and work to blast the exterior
has begun. Project is within budget and anticipated to be
complete in August 2013. (P2518 & P2519)
For the month of February 2013, the District sold 23 meters (28
EDUs) generating $249,883.48 in revenue. Projection for this
period was 27.6 meters (36.6 EDUs) with budgeted revenue of
$331,005. Total revenue for Fiscal Year 2013 through February
2013 is $2,040,380 against the annual budget of $3,972,064.
The following table summarizes Engineering's project purchases
issued during the period of February 21, 2012 through March 19,
2013 that were within staff signatory authority:
Date
Action
Amount
Contractor/
Consultant Project
2/26/13 Check
Request $4,832.50 Marston+Marston
Rosarito
Desalination Plant
(P2451)
3/19/13 P.O. $5,485 CSI Services
624-2 Reservoir &
458-2 Reservoir
(P2493 & P2535)
8
Water Operations:
Total number of potable water meters is 48,955.
The February potable water purchases were 1,739.3 acre-feet
which is 4.7% below the budget of 1,824.9 acre-feet. The
cumulative purchases through February is 20,943.6, acre-feet
which is 3.2% below the cumulative budget of 21,631.6 acre-
feet.
The February recycled water purchases and production was 132.3
acre-feet which is 12.8% above the budget of 117.3 acre-feet.
The cumulative production and purchases through February is
2,847.1 acre-feet which is 1.1% above the cumulative budget of
2,817.1 acre-feet.
9
Recycled water consumption for the month of February is as
follows:
Total consumption was 126.8 acre-feet or 41,303,812 gallons
and the average daily consumption was 1,475,136 gallons per
day.
Total recycled water consumption as of October for FY 2013
is 2914.9 acre-feet.
Total number of recycled water meters is 704.
Wastewater flows for the month of February were as follows:
Total basin flow, gallons per day: 1,720,260.
Spring Valley Sanitation District Flow to Metro, gallons per
day: 569,471.
Total Otay flow, gallons per day: 1,149,522.
Flow Processed at the Ralph W. Chapman Water Recycling
Facility, gallons per day: 916,782.
Flow to Metro from Otay Water District, gallons per day:
234,008.
By the end of January there were 6,084 wastewater
connections/EDUs.
REVENUES:
Water Sales
Energy Charges
System Charges
MWD & CWA Fixed Charges
Penalties
Total Water Sales
Recycled Water Sales
Sewer Charges
Meter Fees
Capacity Fee Revenues
Bettennent Fees for Maintenance
Non-Operating Revenues
Tax Revenues
Interest
Transfer from OPEB
General Fund Draw Down
Transfer from General Fund
Total Revenues
EXPENSES:
Potable Water Purchases
Recycled Water Purchases
CWA-lnfraslTUcture Access Charge
CWA-Customer Service Charge
CWA-Emergency Storage Charge
MWD-Capacity Res Charge
MWD-Readiness to Serve Charge
Subtotal Water Purchases
Power Charges
Payroll & Related Costs
Material & Maintenance
Administrative Expenses
Legal Fees
Expansion Reserve
Bettennent Reserve
Replacement Reserve
Transfer to Sewer Fund Reserve
Transfer to General Fund Reserve
Transfer to Sewer Replacement
Total Expenses
EXCESS REVENUES(EXPENSE)
F:/MORPT/FS2013-0213
Exhibit A
OTAY WATER DISTRICT
COMPARATIVE BUDGET SUMMARY
FOR EIGHT MONTHS ENDED FEBRUARY 28, 2013
Annual YTD YTD YTD
Budget Actual Budget Variance Var%
$ 39,110,200 $ 25,914,053 $ 26,466,500 $ (552,447) (2.1%)
1,809,500 1,366,856 1,333,500 33,356 2.5%
10,328,400 6,627,820 6,621,800 6,020 0.1%
9,705,800 6,588,078 6,540,300 47,778 0.7%
800,500 578,351 569,700 8,651 1.5%
61,754,400 41,075,158 41,531,800 (456,642) (l.l %)
7,702,400 5,353,007 5,412,500 (59,493) (1.1 %)
2,555,200 1,695,526 1,703,800 (8,274) (0.5%)
112,200 72,560 74,800 (2,240) (3.0%)
1,180,600 767,251 777,100 (9,849) (1.3%)
689,400 451,117 459,600 (8,483) ( 1.8%)
1,914,300 1,207,337 1,248,800 (41,463) (3.3%)
3,882,600 2,114,720 2,121,100 (6,380) (0.3%)
105,700 40,795 55,500 (14,705) (26.5%)
879,500 586,300 586,300 0.0%
946,900 631,300 631,300 0.0%
595,000 396,700 396,700 0.0%
$ 82,318,200 $ 54,391,771 $ 54,999,300 $ (607,529) (I.I %)
$ 30,552,200 $ 20,292,752 $ 20,786,579 $ 493,827 2.4%
1,504,000 1,004,983 1,109,900 104,917 9.5%
1,818,000 1,204,920 1,204,800 (120) (0.0%)
1,687,800 1,113,777 1,113,400 (377) (0.0%)
4,086,000 2,636,737 2,636,400 (337) (0.0%)
504,000 348,993 349,200 207 0.1%
1,610,400 1,073,140 1,073,600 460 0.0%
41,762,400 27,675,302 28,273,879 598,577 2.1%
2,368,000 1,584,484 1,608,000 23,516 1.5%
18,856,200 12,378,015 12,839,378 461,363 3.6%
3,747,900 2,377,473 2,368,033 (9,440) (0.4%)
4,424,900 2,461,995 2,566,858 104,863 4.1%
380,000 161,468 243,333 81,865 33.6%
3,936,000
1,120,000
2,624,000
746,700
2,624,000
746,700
0.0%
0.0%
743,000 495,300 495,300 0.0%
595,000
2,285,800
396,700
1,523,900
396,700
1,523,900
0.0%
0.0%
2,099,000 1,399,300 1,399,300 0.0%
$ 82,318,200 $ 53,824,636 $ 55,085,380 $ 1,260,744 2.3%
$ $ 567,135 $ (86,080) $ 653,215
3/25/2013 7:50 AM
OTAY WATER DISTRICT
INVESTMENT PORTFOLIO REVIEW
February 28, 2013
INVESTMENT OVERVIEW & MARKET STATUS:
The federal funds rate has remained constant now for over 4 years. On December 16,2008, at the Federal Reserve Board's regular
scheduled meeting, the federal funds rate was lowered from 1.00% to "a target range ofbetween Zero and 0.25%" in response to the
nation's ongoing financial crisis, as well as banking industry pressure to ease credit and stimulate the economy. This marked the ninth
reduction in a row since September 18,2007, when the rate was 5.25%. There have been no further changes made to the federal funds
rate at the Federal Reserve Board's subsequent regular scheduled meetings, the most recent of which was held on March 20, 2013.
They went on to say: "The Committee decided to keep the target range for the federal funds rate at 0 to 1/4 percent and currently
anticipates that this exceptionally low range for the federal funds rate will be appropriate at least as long as the unemployment rate
remains above 6-1/2 percent, inflation between one and two years ahead is projected to be no more than a halfpercentage point
above the Committee's 2 percent longer-run goal, and longer-term inflation expectations continue to be well anchored.. "
Despite the large drop in available interest rates, the District's overall effective rate of return at February 28th was 0.41 %, which was
1% greater than the previous month. At the same time the LAIF return on deposits has fluctuated slightly over the last several months,
reaching an average effective yield of0.286% for the month of February 2013. Based on our success at maintaining a competitive rate
of return on our portfolio during this extended period of interest rate declines, no changes in investment strategy regarding returns on
investment are being considered at this time. This desired portfolio mix is important in mitigating any liquidity risk from unforeseen
changes in LAIF or County Pool policy.
In accordance with the District's Investment Policy, all District funds continue to be managed based on the objectives, in priority
order, of safety, liquidity, and return on investment.
PORTFOLIO COMPLIANCE: January 31, 2013
Investment State Limit Otay Limit Otay Actual
8.01: Treasury Securities 100% 100% o
8.02: Local Agency Investment Fund (Operations) $50 Million $50 Million $2.3 Million
8.02: Local Agency Investment Fund (Bonds) 100% 100% 4.88%
8.03: Federal Agency Issues 100% 100% 66.10%
8.04: Certificates of Deposit 30% 15% 0.10%
8.05: Short-Term Commercial Notes 25% 15% o
8.06: Medium-Term Commercial Debt 30% 15% o
8.07: Money Market Mutual Funds 20% 15% o
8.08: San Diego County Pool 100% 100% 18.57%
12.0: Maximum Single Financial Institution 100% 50% 7.38%
OtayWater District
Investment Portfolio: 2/28/2013
$6,110,409
$54,001,695
66.10%
_____-<::7.48%
-......
$21,581,017Total Cash and Investments: $81,693,121 26.42%
CBunks (Passbook/Checking/CD) • Pools (LAIF & County) DAgencies & Corporate Notes
--
Performance Measure F·12
on Investment
Target: Meet or Exceed 100% of LAlF
0.60I I 0.50
I 0.40
c 0.30 0
E 0.20a
0::•0.10
0.00
4th Qtr' Jul 1 Aug
FYI2 FYI3 FYI3-_.. _
_LAIF 0.36 O.~ U.3S
_Otay .~~ 0.52 0.51 0.51 0.45
[J Difference : 0.15 0.13 t~16 I 0.15 0.15 0.07
s.epl II 5t Qtr ~ Oct
FYI3 FYI3 FYI3_._. _.._.
U.35 0.36 + U.34 0~48 +0.43
0.14 0.12 0.09
Month
~
0.53
0.21
~Otay o Difference
OTAY
Portfolio Management
Portfolio Summary
February 28, 2013
Par Market Book "10 of Days to YTM YTM
Investments Value Value Value Portfolio Term Maturity 360 Equiv. 365 Equiv.
Federal Agency Issues-Callable 54.000.000.00 53.993.100.00 54,001,695.35 71.37 874 735 0.411 0.417
Certificates of Deposit -Bank 81,326.80 81,326.80 81,326.80 0.11 731 327 0.280 0.284
Local Agency Investment Fund (LAIF) 6,408,275.92 6,415,499.52 6,408,275.92 8.47 1 1 0.282 0.286
San Diego County Pool 15,172,740.90 15,172,213.49 15,172,740.90 20.05 1 1 0.429 0.435
Investments 75,662,343.62 75,662,139.81 75,664,038.97 100.00% 625 526 0.404 0.409
Cash
Passbook/Checking
(not included in yield calculations) 6,029,081.91 6,029,081.91 6,029,081.91 0.041 0.041
Total Cash and Investments 81,691,425.53 81,691,221.72 81,693,120.88 625 526 0.404 0.409
Total Earnings February 28 Month Ending Fiscal Year To Date
Current Year 26,588.22 250,837.67
Average Daily Balance 85,351,242.76 85,478,392.79
Effective Rate of Return 0.41% 0.44%
I hereby certify that the investments contained in this report are made in accordance with the District Investment Policy Number 27 adopted by the Board of Directors on September 6, 2006. The
market value information provided by Interactive Data Corporation. The investments provide sufficient liquidity to meet the cash flow requirements of the District for the next six months of
expenditures. ?-~/-i>
Joseo:tl=B,eChem, Chief FinanciaT Officer '
Reporting period 02/01/2013-02128/2013 Portfolio OTAY
AP
Run Date: 03/20/2013 -17:25 PM (PRF]M1) 7.3.0
Report Ver. 7.3.3b
OTAY
Portfolio Management
Portfolio Details -Investments
February 28, 2013
Page 1
CUSIP Investment # Issuer
Average
Balance
Purchase
Date Par Value Market Value Book Value
Stated
Rate S&P
YTM Days to
360 Maturity
Maturity
Date
Federal Agency Issues-Callable
3135GOSQ7
3133EAU30
3133EC2L7
3133EC6F6
3133EC7H1
3133ECA61
313380SU2
3133762C8
313381UR4
3133822N2
3134G3SS0
3134G3Y61
3134G32RO
3134G34X5
3135GOKL6
3135GOKS1
3135GOLF8
3135GOLL5
2257
2253
2255
2258
2260
2261
2252
2254
2262
2263
2232
2256
2259
2264
2238
2240
2242
2244
Fannie Mae
Federal Farm Credit Bank
Federal Farm Credit Bank
Federal Farm Credit Bank
Federal Farm Credit Bank
Federal Farm Credit Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Mortgage
Federal Home Loan Mortgage
Federal Home Loan Mortgage
Federal Home Loan Mortgage
Federal National Mortage Assoc
Federal National Mortage Assoc
Federal National Mortage Assoc
Federal National Mortage Assoc
12124/2012
10/26/2012
11/13/2012
12/05/2012
12/17/2012
12/18/2012
10/15/2012
11/09/2012
01/30/2013
02120/2013
03/2212012
12/10/2012
12124/2012
02/06/2013
04/30/2012
05/10/2012
05/24/2012
06/04/2012
3,000,000.00
3,000,000.00
3,000,000.00
3,000,000.00
3,000,000.00
3,000,000.00
3,000,000.00
3,000,000.00
3,000,000.00
3,000,000.00
3,000,000.00
3,000,000.00
3.000,000.00
3,000,000.00
3,000,000.00
3,000,000.00
3,000,000.00
3,000.000.00
2,999,250.00
3,000,000.00
2,999,640.00
2,998,950.00
2,995,350.00
2,995,860.00
3,000,060.00
3,003,870.00
2,998,200.00
2,998,080.00
3,000,660.00
3,001.260.00
2,997,360.00
2,998,410.00
3,000,720.00
3,001,500.00
3,001,860.00
3.002,070.00
3,000,000.00
2,999,015.19
3,000,000.00
3,000,000.00
3.000,000.00
2,999,310.83
3,000,000.00
3,003,369.33
3,000,000.00
3,000,000.00
3,000,000.00
3.000,000.00
3,000,000.00
3,000,000.00
3,000,000.00
3,000,000.00
3,000.000.00
3,000,000.00
0.400 AA 0.395 845 06/24/2015
0.320 AA 0.336 741 03/1212015
0.440 AA 0.434 987 11/13/2015
0.350 AM 0.345 822 06/01/2015
0.340 0335 899 08/17/2015
0.320 0.325 839 06/18/2015
0.410 0.404 775 04/15/2015
0.375 AA 0.438 271 11/27/2013
0.375 AA 0.370 881 07/30/2015
0.350 0.345 721 02120/2015
0.540 0533 570 09/2212014
0.375 AM 0370 649 12110/2014
0.400 AA 0.395 937 09/24/2015
0.300 AA 0.296 707 02106/2015
0.500 0.493 608 10/30/2014
0.560 0.552 711 02/10/2015
0.500 0.493 633 11/24/2014
0.550 0.542 643 12104/2014--------
Subtotal and Average 55,579,681.00 54,000,000.00 53,993,100.00 54,001,695.35 0.411 735
Certificates of Deposit -Bank
2050003183·5 2229 California Bank & Trust 01/2212012 81,326.80 81,326.80 81,326.80 0.280 0.280 327 01/22/2014--------
Subtotal and Average 81,326.80 81,326.80 81,326.80 81,326.80 0.280 327
Local Agency Investment Fund (LAIF)
LAIF
LAIF BABS 2010
9001
9012
STATE OF CALIFORNIA
STATE OF CALIFORNIA
07/0112004
04/21/2010
2,330,145.91
4,078,130.01
2,332,772.52
4,082,727.00
2.330,145.91
4,078,130.01
0.286 0.282
0.286 0.282 ---------
SUbtotal and Average 8,745,775.92 6,408,275.92 6,415,499.52 6,408,275.92 0.282
San Diego County Pool
SD COUNTY POOL 9007 San Diego County 07101/2004 15,172,740.90 15,172,213.49 15,172,740.90 0.435 0.429--------
Subtotal and Average 15,172,740.90 15,172,740.90 15,172,213.49 15,172,740.90 0.429
Portfolio OTAY
AP
Run Dale: 0312012013 -17:21 PM (PRF_PM2) 7.30
Report Ver. 7.3.3b
OTAY
Portfolio Management
Page 2
Portfolio Details -Investments
February 28, 2013
Average Purchase Stated YTM Days to
CUSIP Investment # Issuer Balance Date Par Value Market Value Book Value Rate S&P 360 Maturity
Total and Average 85,351,242.76 75,662,343.62 75,662,139.81 75,664,038.97 0.404 526
Portfolio OTAY
AP
Run Date: 0312012013 -17:21 PM (PRF_PM2) 730
OTAY
Portfolio Management
Portfolio Details -Cash
February 28, 2013
Page 3
CUSIP Investment # Issuer
Average
Balance
Purchase
Date Par Value Market Value Book Value
Stated
Rate S&P
YTM Days to
360 Maturity
Union Bank
UNION MONEY
PETTY CASH
UNION OPERATING
PAYROLL
RESERVE-10 COPS
RESERVE-10 BABS
UBNA-2010 BOND
UBNA-FLEX ACCT
9002
9003
9004
9005
9010
9011
9013
9014
STATE OF CALIFORNIA
STATE OF CALIFORNIA
STATE OF CALIFORNIA
STATE OF CALIFORNIA
STATE OF CALIFORNIA
STATE OF CALIFORNIA
STATE OF CALIFORNIA
STATE OF CALIFORNIA
07/01/2004
07/01/2004
07/01/2004
07/01/2004
04/20/2010
04/20/2010
04/20/2010
01/01/2011
1,373,749.88
2,950.00
745,890.30
27,971.60
1,038,801.51
2,728,737.24
70.015.05
40.966.33
1,373,749.88
2,950.00
745,890.30
27,971.60
1,038,801.51
2,728,737.24
70,015.05
40,966.33
1,373,749.88
2,950.00
745,890.30
27,971.60
1,038,801.51
2,728.737.24
70.015.05
40.966.33
0.010
0.250
0.010
0.010
0.147
0.010
0.000
0.247
0.000
0.010
0.010
0.145
0.000
Average Balance 0.00
Total Cash and Investments 85,351,242.76 81,691,425.53 81,691,221.72 81,693,120.88 0.404 526
Portfolio OTAY
AP
Run Date: 03120/2013 -17:21 PM (PRF_PM2) 7.3.0
OTAY
Portfolio Management Page 1
Interest Earnings Summary
February 28, 2013
February 28 Month Ending Fiscal Year To Date
CD/CouponlDiscount Investments:
Interest Collected
Plus Accrued Interest at End of Period
Less Accrued Interest at Beginning of Period
Less Accrued Interest at Purchase During Period
Interest Earned during Period
Adjusted by Premiums and Discounts
Adjusted by Capital Gains or Losses
Earnings during Periods
27,293.75
58,771.81
66,664.05)
0.00)
19,401.51
-249.86
0.00
19,151.65
148,533.18
59,024.15
58,130.60)
0.00)
149,426.73
-609.68
1,633.33
150,450.38
Pass Through Securities:
Interest Collected
Plus Accrued Interest at End of Period
Less Accrued Interest at Beginning of Period
Less Accrued Interest at Purchase During Period
Interest Earned during Period
Adjusted by Premiums and Discounts
Adjusted by Capital Gains or Losses
Earnings during Periods
0.00
0.00
0.00)
0.00)
0.00
0.00
0.00
0.00
0.00
0.00
0.00)
0.00)
0.00
0.00
0.00
0.00
Cash/Checking Accounts:
Interest Collected 9.87 144,925.89
Plus Accrued Interest at End of Period 435,851.08 435,851.54
Less Accrued Interest at Beginning of Period 428,424.38) 480,390.14)
Interest Earned during Period 7,436.57 100,387.29
Total Interest Earned during Period 26,838.08 249,814.02
Total Adjustments from Premiums and Discounts -249.86 -609.68
Total Capital Gains or Losses 0.00 1,633.33
Total Earnings during Period 26,588.22 250,837.67
Portfolio 01'AY
AP
Run Date: 03/2012013 -17:31 PM (PRF]M6) 7.3.0
Report Ve'. 7.3.3b
OTAY
Activity Report
Sorted By Issuer
July 1,2012 -February 28,2013
CUSIP Investment # Issuer
Percent
of Portfolio
Par Value
Beginning
Balance
Current
Rate
Transaction
Date
-Purchases or
Deposits
Par Value ._. -Redemptions or
Withdrawals
Ending
Balance
Issuer: STATE OF CALIFORNIA
Union Bank
UNION MONEY
UNION OPERATING
RESERVE-10 COPS
RESERVE-10 BABS
UBNA-FLEX ACCT
9002
9004
9010
9011
9014
STATE OF CALIFORNIA
STATE OF CALIFORNIA
STATE OF CALIFORNIA
STATE OF CALIFORNIA
STATE OF CALIFORNIA
Subtotal and Balance 1,445,116.45
0.010
0.250
0.010
0.010
87,062,516.25
7,344,430.37
2,068,113.49
5,433,320.01
71,474.77
101,979,854.89
85,698,772.28
7,889,508.49
1,030,000.00
2,705,000.00
72,608.66
97,395,889.43 6,029,081.91
Local Agency Investment Fund (LAIF)
LAIF 9001 STATE OF CALIFORNIA
LAIF BABS 2010 9012 STATE OF CALIFORNIA
Subtotal and Balance
Issuer Subtotal 15.225%
11,600,832.35
13,045,948.80
0.286
0.286
51,496,890.17
10,553.40
51,507,443.57
153,487,298.46
56,700,000.00
0.00
56,700,000.00
154,095,889.43
6,408,275.92
12,437,357.83
Issuer: California Bank & Trust
Certificates of Deposit Bank
Subtotal and Balance
Issuer Subtotal 0.100%
81,326.80
81,326.80 0.00 0.00
81,326.80
81,326.80
Issuer: Fannie Mae
Federal Agency Issues-Callable
3135GOSQ7 2257 Fannie Mae 0.400 12124/2012 3,000,000.00 0.00
Subtotal and Balance 0.00 3,000,000.00 0.00 3,000,000.00
Issuer Subtotal 3.672% 0.00 3,000,000.00 0.00 3,000,000.00
Issuer: Federal Farm Credit Bank
Portfolio OTAY
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Run Dale: 03/2012013 -17:34 DA (PRF_DA) 7.2.0
Report Ver. 7.3.3b
OTAY
Activity 'Report
July 1,2012 February 28,2013
Page 2
CUSIP Investment # Issuer
Percent
of Portfolio
Par Value-_.._.,_.._-._._."
Beginning
Balance
Current
Rate
Transaction
Date
Par Value--.._----_.__.-
Purchases or Redemptions or
Deposits Withdrawals
-_._.
Ending
Balance
Issuer: Federal Farm Credit Bank
Federal Agency Issues-Callable
31331KZFO 2219
3133EAEG9 2241
3133EAU30 2253
3133EC2L7 2255
3133EC6F6 2258
3133EC7H1 2260
3133ECA61 2261
Federal Farm Credit Bank
Federal Farm Credit Bank
Federal Farm Credit Bank
Federal Farm Credit Bank
Federal Farm Credit Bank
Federal Farm Credit Bank
Federal Farm Credit Bank
0.481
0.550
0.320
0.440
0.350
0.340
0.320
09/05/2012
02127/2013
10/26/2012
11/13/2012
12/05/2012
12117/2012
12/18/2012
0.00
0.00
3,000,000.00
3,000,000.00
3,000,000.00
3,000,000.00
3,000,000.00
3,000.000.00
1,360,000.00
0.00
0.00
0.00
0.00
0.00
Subtotal and Balance 4,360,000.00 15,000,000.00 4,360,000.00 15,000,000.00
Issuer Subtotal 18.362% 4,360,000.00 15,000,000.00 4,360,000.00 15,000,000.00
Issuer: Federal Home Loan Bank
Federal Agency Issues-Callable
313378KU4 2233
3133794G1 2239
313379JC4 2243
313379R84 2245
313379SP5 2246
313379UT4 2247
313380AV9 2248
313380AV9 2248
313380AV9A 2249
313380AV9A 2249
313380AV9B 2250
313380AV9B 2250
313380BG1 2251
313380BG1 2251
313380SU2 2252
3133762C8 2254
313381UR4 2262
3133822N2 2263
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
0.500
0.500
0.500
0.500
0.450
0.500
0.450
0.450
0.450
0.500
0.410
0.375
0.375
0.350
09/1212012
07/15/2012
07/05/2012
07/13/2012
07/19/2012
07/27/2012
08/13/2012
02113/2013
08/13/2012
02113/2013
08/13/2012
02113/2013
08/13/2012
09/13/2012
10/15/2012
11/09/2012
01/30/2013
02120/2013
0.00
0.00
0.00
0.00
0.00
0.00
3,000,000.00
0.00
1,030,000.00
0.00
2.705,000.00
0.00
3,000,000.00
000
3,000,000.00
3,000,000.00
3,000,000.00
3,000,000.00
3,000,000.00
3,000,000.00
3,000,000.00
3,000,000.00
3,000,000.00
3,000,000.00
000
3.000,000.00
0.00
1.030,000.00
000
2,705,000.00
0.00
3,000,000.00
0.00
0.00
0.00
0.00
Subtotal and Balance 18,000,000.00 21,735,000.00 27,735,000.00 12,000,000.00
Issuer Subtotal 14.689% 18,000,000.00 21,735,000.00 27,735,000.00 12,000,000.00
Portfolio OTAY
AP
Run Date: 0312012013 -17:34 OA (PRF_OA) 7.2.0
Report Ver. 7.3.3b
OTAY
Activity Report
Page 3
July 1, 2012 -February 28, 2013
CUSIP Investment # Issuer
Percent
of Portfolio
Par Value
Beginning
Balance
Current
Rate
Transaction
Date
--~_.__..
Purchases or
Deposits
Par Value
Redemptions or
Withdrawals
.-Ending
Balance
Issuer: Federal Home Loan Mortgage
Federal Agency Issues-Callable
3137EACK3
3137EACK3A
3137EACK3B
3134G3AC4
3134G3AQ3
3134G3BN9
3134G3Y61
3134G32RO
3134G34X5
2146
2148
2149
2226
2227
2228
2256
2259
2264
Federal Home Loan Mortgage
Federal Home Loan Mortgage
Federal Home Loan Mortgage
Federal Home Loan Mortgage
Federal Home Loan Mortgage
Federal Home Loan Mortgage
Federal Home Loan Mortgage
Federal Home Loan Mortgage
Federal Home Loan Mortgage
1.125
1.125
1.125
0.600
0.710
0.770
0.375
0.400
0.300
07/27/2012
07/27/2012
07/27/2012
12/06/2012
11/30/2012
12/05/2012
12110/2012
12124/2012
02106/2013
0.00
0.00
0.00
0.00
0.00
0.00
3,000,000.00
3,000,000.00
3,000,000.00
2.000,000.00
1.030,000.00
2.707,000.00
3.000,000.00
2,000,000.00
2,000,000.00
0.00
0.00
0.00
Subtotal and Balance 15,737,000.00 9,000,000.00 12,737,000.00 12,000,000.00
Issuer Subtotal 14.689% 15,737,000.00 9,000,000.00 12,737,000.00 12,000,000.00
Issuer: Federal National Mortage Assoc
--
Federal Agency Issues-Callable
3135GOJG9 2234 Federal National Mortage Assoc 0.520 09/26/2012 000 3,000,000.00
Subtotal and Balance 15,000,000.00 0.00 3,000,000.00 12,000,000.00
Issuer Subtotal 14.689% 15,000,000.00 0.00 3,000,000.00 12,000,000.00
Issuer: San Diego County
San Diego County Pool
SO COUNTY POOL 9007 San Diego County 0.435 63,521.68 7,000,000.00
Subtotal and Balance 22,109,219.22 63,521.68 7,000,000.00 15,172,740.90
Issuer Subtotal 18.573% 22,109,219.22 63,521.68 7,000,000.00 15,172,740.90
Total 100.000% 88,333,494.82 202,285,820.14 208,927,889.43 81,691,425.53
Portfolio OTAY
AP
Run Dale: 03/2012013 -17:34 DA (PRF_DA) 7.2.0
Report Ver. 7.3.3b
OTAY
GASS 31 Compliance De,tail
Sorted by Fund -Fund
July 1, 2012 -February 28, 2013
Adjustment in Value
CUSIP Investment # Fund
Investment
Class Maturity
Date
Beginning
Invested Value
Purchase
of Principal
Addition
to Principal
Redemption
of Principal
Amortization
Adjustment
Change in
Market Value
Ending
Invested Value
Fund: Treasury Fund
LAIF 9001 99 Fair Value 7,542,443.62 0.00 51,496,890.17 56,700,000.00 0.00 -6,561.27 2,332,772.52
UNION MONEY 9002 99 Amortized 10,005.91 0.00 87,062,516.25 85,698,772.28 0.00 0.00 1,373,749.88
PETIYCASH 9003 99 Amortized 2,950.00 0.00 0.00 0.00 0.00 0.00 2,950.00
UNION OPERATING 9004 99 Amortized 1,290,968.42 0.00 7,344,430.37 7,889,508.49 0.00 0.00 745,890.30
PAYROLL 9005 99 Amortized 27,971.60 0.00 0.00 0.00 0.00 0.00 27,971.60
SO COUNTY POOL 9007 99 Fair Value 22,089,000.00 0.00 63,521.68 7,000,000.00 0.00 19,691.81 15,172,213.49
RESERVE-10 COPS 9010 99 Amortized 688.02 0.00 2,068,113.49 1,030,000.00 0.00 0.00 1,038,801.51
RESERVE-10 BABS 9011 99 Amortized 417.23 0.00 5,433,320.01 2,705,000.00 0.00 0.00 2,728,737.24
LAIF BABS 2010 9012 99 Fair Value 4,072,537.60 0.00 10,553.40 0.00 0.00 -364.00 4,082,727.00
UBNA-2010 BOND 9013 99 Amortized 70,015.05 0.00 0.00 0.00 0.00 0.00 70,015.05
3137EACK3 2146 99 Fair Value 07/27/2012 2,001,300.00 0.00 0.00 2,000,000.00 0.00 -1,300.00 0.00
3137EACK3A 2148 99 Fair Value 07/27/2012 1,030,669.50 0.00 0.00 1,030,000.00 0.00 -669.50 0.00
3137EACK3B 2149 99 Fair Value 07/27/2012 2,708,759.55 0.00 000 2,707,000.00 0.00 -1,759.55 0.00
UBNA-FLEX ACCT 9014 99 Amortized 42,100.22 0.00 71,474.77 72,608.66 0.00 0.00 40,966.33
31331KZFO 2219 99 Fair Value 12123/2013 3,000,030.00 0.00 0.00 3,000,000.00 0.00 -30.00 0.00
3134G3AC4 2226 99 Fair Value 12106/2013 3,000,600.00 0.00 0.00 3,000,000.00 0.00 -600.00 0.00
3134G3AQ3 2227 99 FairValue 05/30/2014 2,001,980.00 0.00 0.00 2,000,000.00 0.00 -1,980.00 0.00
3134G3BN9 2228 99 FairValue 06/05/2014 2,003,140.00 0.00 0.00 2,000,000.00 0.00 -3,140.00 0.00
2050003183-5 2229 99 Amortized 01/22/2014 81,326.80 0.00 0.00 0.00 0.00 0.00 81,326.80
3134G3SS0 2232 99 FairValue 09/2212014 3,003,870.00 0.00 0.00 000 0.00 -3,210.00 3,000,660.00
313378KU4 2233 99 Fair Value 09/12/2014 3,001,350.00 0.00 0.00 3,000,000.00 0.00 -1,350.00 0.00
3135GOJG9 2234 99 Fair Value 09/26/2014 3,003,000.00 0.00 0.00 3,000,000.00 0.00 -3,000.00 0.00
3135GOKL6 2238 99 Fair Value 10/30/2014 2,993,970.00 0.00 0.00 0.00 0.00 6,750.00 3,000,720.00
3133794G1 2239 99 Fair Value 05/15/2014 2,998,560.00 0.00 0.00 3,000,000.00 0.00 1,440.00 0.00
3135GOKS1 2240 99 Fair Value 02110/2015 2,997,450.00 0.00 0.00 0.00 0.00 4,050.00 3,001,500.00
3133EAEG9 2241 99 Fair Value 02/27/2015 1,361,632.00 0.00 0.00 1,360,000.00 0.00 -1,632.00 0.00
3135GOLF8 2242 99 Fair Value 11/24/2014 2,999,640.00 0.00 0.00 0.00 0.00 2,220.00 3,001,860.00
313379JC4 2243 99 Fair Value 06/05/2014 3,000,060.00 0.00 0.00 3,000,000.00 0.00 -60.00 0.00
3135GOLL5 2244 99 Fair Value 12104/2014 2,999,340.00 0.00 0.00 0.00 0.00 2,730.00 3,002,070.00
313379R84 2245 99 Fair Value 06/13/2014 2,996,460.00 0.00 0.00 3,000,000.00 0.00 3,540.00 0.00
313379SP5 2246 99 Fair Value 12119/2013 2,996,610.00 0.00 0.00 3,000,000.00 0.00 3,390.00 0.00
Portfolio OTAY
AP
Run Dale: 0312012013 -17:34 GD (PRF_GD) 7.1.1
Report Ver. 7.3.3b
OTAY
GASS 31 Compliance Detail Page 2
Sorted by Fund -Fund
Adjustment in Value
CUSIP Investment # Fund
Investment
Class
Maturity
Date
Beginning
Invested Value
Purchase
of Principal
Addition
to Prtncipal
Redemption
of Principal
Amortization
Adjustment
Change in
Market Value
Ending
Invested Value
Fund: Treasury Fund
313379UT4 2247 99 Fair Value 06/27/2014 2,998,230.00 0.00 0.00 3,000,000.00 0.00 1,770.00 0.00
313380AV9 2248 99 Fair Value 02113/2015 0.00 3,000,000.00 0.00 3,000,000.00 0.00 0.00 0.00
313380AV9A 2249 99 Fair Value 02/13/2015 0.00 1,030,000.00 0.00 1,030,000.00 0.00 0.00 0.00
313380AV9B 2250 99 Fair Value 02/13/2015 0.00 2,705,000.00 0.00 2,705,000.00 0.00 0.00 0.00
313380BG1 2251 99 Fair Value 02113/2015 0.00 3,000,000.00 0.00 3,000,000.00 0.00 0.00 0.00
313380SU2 2252 99 Fair Value 04/15/2015 0.00 3,000,000.00 0.00 0.00 0.00 60.00 3,000,060.00
3133EAU30 2253 99 Fair Value 03/12/2015 0.00 2,998,500.00 0.00 0.00 0.00 1,500.00 3,000,000.00
3133762C8 2254 99 Fair Value 11/27/2013 0.00 3,004,788.00 0.00 0.00 0.00 -918.00 3,003,870.00
3133EC2L7 2255 99 Fair Value 11/13/2015 0.00 3,000,000.00 0.00 0.00 0.00 -360.00 2,999,640.00
3134G3Y61 2256 99 Fair Value 12/10/2014 0.00 3,000,000.00 0.00 0.00 000 1,260.00 3,001,260.00
3135GOSQ7 2257 99 Fair Value 06/24/2015 0.00 3,000,000.00 0.00 0.00 0.00 -75000 2,999,250.00
3133EC6F6 2258 99 Fair Value 06/01/2015 0.00 3,000,000.00 0.00 0.00 0.00 -1,050.00 2,998,950.00
3134G32RO 2259 99 Fair Value 09/24/2015 0.00 3,000,000.00 0.00 0.00 0.00 -2,640.00 2,997,360.00
3133EC7H1 2260 99 Fair Value 08/17/2015 0.00 3,000,000.00 0.00 0.00 0.00 -4,650.00 2,995,350.00
3133ECA61 2261 99 Fair Value 06/18/2015 0.00 2,999,250.00 0.00 0.00 0.00 -3,390.00 2,995,860.00
313381UR4 2262 99 Fair Value 07/30/2015 0.00 3,000,000.00 0.00 0.00 0.00 -1,800.00 2,998,200.00
3133822N2 2263 99 Fair Value 02120/2015 0.00 3,000,000.00 0.00 0.00 0.00 -1,920.00 2,998,080.00
3134G34X5 2264 99 Fair Value 02106/2015 0.00 3,000,000.00 0.00 0.00 0.00 -1,590.00 2,998,410.00
Subtotal 88,327,075.52 48,737,538.00 153,550,820.14 208,927,889.43 0.00 3,677.49 81,691,221.72
Total 88,327,075.52 48,737,538.00 153,550,820.14 208,927,889.43 0.00 3,677.49 81,691,221.72
Portfolio OTAY
AP
Run Date: 0312012013 -17:34 GO (PRF_GO) 711
Report Ver. 7.3.3b
Check Total
21,457.32
246.91
595.87
2,377.28
2,290.64
6194225605 02/20/13 PHONE SERVICES (2/20/13-3/19/13)86.64
PHONE SERVICES (2/7/13-3/6/13)31.71 31.71
2036369 03/13/13 05758 AT&T 0821645728022513 02/25/13 PHONE SERVICES (2/25/13-3/24/13)
2036245 02/27/13 05758 AT&T 33784130450213 02/07/13
31.77
2036308 03/06/13 05758 AT&T 61967053090213 02/15/13 PHONE SERVICES (MONTHLY)43.99 43.99
32.29 32.29
2036435 03/20/13 05758 AT&T 33784130450313 03/07/13 PHONE SERVICES (3/7/13-4/6/13)31.77
2013 MEMBERSHIP RENEWAL 300.00 300.00
2036434 03/20/13 05758 AT&T 61969851400213 02/24/13 PHONE SERVICES (MONTHLY)
2036244 02/27/13 03143 ASIAN BUSINESS ASSOCIATION 004107 11/28/12
1,538.71
2036368 03/13/13 01509 ARC ERGONOMICS 36938 01/17/13 ROLLER MOUSE 256.99 256.99
323.35 323.35
2036367 03/13/13 12175 APPLE INC 004171 03/11/13 COMPUTER LOAN 1,538.71
ANSWERING SERVICES (MONTHLY)1,100.00 1,100.00
2036307 03/06/13 08967 ANTHEM BLUE CROSS EAP 41118 02/22/13 EMPLOYEE ASSISTANCE PROGRAM (MAR 2013)
2036306 03/06/13 00002 ANSWER INC 7947 02/22/13
169.64
2036243 02/27/13 14679 ANDREA STROVERS Ref002426839 02/25/13 UB Refund Cst #0000085046 77.36 77.36
18.59 18.59
2036366 03/13/13 06166 AMERICAN MESSAGING L1109570NC 03/01/13 PAGER SERVICES (FEB 2013)169.64
SURVEY SERVICES (2/1/13-2/20/13)4,130.00 4,130.00
2036242 02/27/13 14695 ALTISOURCE Ref002426857 02/25/13 UB Refund Cst #0000195815
0509005083743 02/25/13 TRASH SERVICES (MAY 2013)65.54
2036433 03/20/13 12911 ALTA LAND SURVEYING INC 25 02/20/13
82.85
2036432 03/20/13 02362 ALLIED WASTE SERVICES # 509 0509005082034 02/25/13 TRASH SERVICES (MAR 2013)530.33
75.00 75.00
2036305 03/06/13 14704 ALICIA T VASQUEZ 004153 02/28/13 CUSTOMER REFUND 82.85
UB Refund Cst #0000177023 61.00 61.00
2036304 03/06/13 13085 ALEXANDRA VINSON 004154 02/28/13 CUSTOMER REFUND
2036365 03/13/13 14720 ALANA RENFRO Ref002427052 03/11/13
BREATHING AIR 207.66
9908356155 02/28/13 BREATHING AIR 39.25
1038 02/07/13 PLAN CHECKING (1/5/13-2/1/13)3,275.78
2036431 03/20/13 13753 AIRGAS USA LLC 9012867010 02/14/13
32,077.00 32,077.00
2036303 03/06/13 11462 AEGIS ENGINEERING MGMT INC 1126 02/07/13 DEVELOPER PLANCHECKS (1/5/13-2/1/13)18,181.54
PROGRAMMING SERVICES (1/23/13-2/27/13)13,943.75 13,943.75
2036302 03/06/13 12174 AECOM TECHNICAL SERVICES INC 3 02/12/13 DISINFECTION SYSTEM (ENDING 2/1/13)
2036430 03/20/13 08488 ABLEFORCE INC 3687 02/28/13
25,022.00
2036364 03/13/13 11466 A&G INSTRUMENT SERVICE AND 33272 02/19/13 METER CALIBRATIONS 990.00 990.00
Amount
2036429 03/20/13 01388 3T EQUIPMENT COMPANY 59042 02/21/13 POSM SOFTWARE 25,022.00
CHECK REGISTER
Otay Water District
Date Range: 2/21/2013 - 3/20/2013
Check #Date Vendor Vendor Name Invoice Inv. Date Description
Page 1 of 13
Check Total Amount
CHECK REGISTER
Otay Water District
Date Range: 2/21/2013 - 3/20/2013
Check #Date Vendor Vendor Name Invoice Inv. Date Description
5,640.91
2,610.00
4,906.72
2,174.59
UB Refund Cst #0000183284 30.20 30.20203624802/27/13 14685 BRITTNEY PAYNE Ref002426847 02/25/13
BPI282567 02/25/13 SODIUM HYPOCHLORITE 376.85
BPI281292 02/25/13 SODIUM HYPOCHLORITE 325.38
SODIUM HYPOCHLORITE 753.71
BPI282866 02/28/13 SODIUM HYPOCHLORITE 718.65
BPI276886 02/07/13 SODIUM HYPOCHLORITE 572.94
2036440 03/20/13 10970 BRENNTAG PACIFIC INC BPI280631 02/21/13
BPI277693 02/11/13 SODIUM HYPOCHLORITE 749.32
BPI277692 02/11/13 SODIUM HYPOCHLORITE 700.03
BPI279593 02/19/13 SODIUM HYPOCHLORITE 953.08
BPI279812 02/20/13 SODIUM HYPOCHLORITE 922.40
350.00 350.00
2036313 03/06/13 10970 BRENNTAG PACIFIC INC BPI279221 02/15/13 SODIUM HYPOCHLORITE 1,008.95
PRINTING SERVICES 614.60 614.60
2036247 02/27/13 03470 BONITA BUSINESS & PROFESSIONAL 004129 02/05/13 MEMBERSHIP DUES
2036439 03/20/13 13293 BLAST PRINT & DESIGN LLC 4136 02/15/13
150.00
2036374 03/13/13 13293 BLAST PRINT & DESIGN LLC 4078 01/16/13 PRINTING SERVICES 8,979.12 8,979.12
159.69 159.69
2036438 03/20/13 13715 BENT ON COOKING 891 02/03/13 WELLNESS WORKSHOP (3/27/13)150.00
ORANGE AVE / 805 12" PIPELINE (ENDING 1/31/13)21,641.71 21,641.71
2036312 03/06/13 03509 BELL, RITA 004164 02/28/13 EMPLOYEE PROGRAM
2036311 03/06/13 14577 BASILE CONSTRUCTION INC 1 02/01/13
3,095.00
2036246 02/27/13 14693 BANK OF AMERICA Ref002426855 02/25/13 UB Refund Cst #0000195075 77.93 77.93
6,356.69 6,356.69
2036437 03/20/13 11285 AZTEC FIRE & SAFETY INC 48733 02/22/13 FIRE SPRINKLER INSPECTIONS 3,095.00
HARDWARE MAINTENANCE 956.16 956.16
2036373 03/13/13 12810 ATKINS 1161491 02/18/13 DESIGN SERVICES (12/31/12-1/27/13)
2036436 03/20/13 13947 ATI 40566 02/19/13
39239 08/10/12 HARDWARE MAINTENANCE 145.00
39476 09/11/12 HARDWARE MAINTENANCE 145.00
39116 07/24/12 HARDWARE MAINTENANCE 145.00
39134 07/26/12 HARDWARE MAINTENANCE 145.00
39245 08/13/12 HARDWARE MAINTENANCE 435.00
39477 09/11/12 HARDWARE MAINTENANCE 290.00
956.16
2036372 03/13/13 13947 ATI 39255 08/13/12 HARDWARE MAINTENANCE 1,305.00
2,028.00 2,028.00
2036310 03/06/13 13947 ATI 40498 02/13/13 MEDIA GATEWAY 956.16
PHONE SERVICES (12/2/12-1/1/13)7,204.36 7,204.36
2036371 03/13/13 08330 AT&T INTERNET SERVICES 8547826250213 02/22/13 INTERNET BANDWIDTH (2/21/13-3/20/13)
2036370 03/13/13 07785 AT&T 000003989571 01/02/13
02/02/13 PHONE SERVICES (1/2/13-2/1/13)5,625.29
000004074329 02/02/13 PHONE SERVICES (1/2/13-2/1/13)15.62
2036309 03/06/13 07785 AT&T 000004072111
Page 2 of 13
Check Total Amount
CHECK REGISTER
Otay Water District
Date Range: 2/21/2013 - 3/20/2013
Check #Date Vendor Vendor Name Invoice Inv. Date Description
7,000.00
5,988.42
3,058.67
1,300.00
1,446.00
1,863.57
339.80 339.80
TAPE STORAGE (FEB 2013)357.58 357.58
2036252 02/27/13 12334 CORODATA MEDIA STORAGE INC DS1255417 01/31/13 TAPE STORAGE
2036446 03/20/13 12334 CORODATA MEDIA STORAGE INC DS1255993 02/28/13
14747210 02/27/13 LAMINATOR 189.00
14740910 02/26/13 OFFICE SUPPLIES 121.53
970.91 970.91
2036445 03/20/13 08160 COMPLETE OFFICE 14734050 02/26/13 TONER 1,553.04
UB Refund Cst #0000127085 25.78 25.78
2036316 03/06/13 08160 COMPLETE OFFICE 14704320 02/15/13 COLOR PRINTER
66145 02/28/13 BACTERIOLOGICAL TESTING 118.00
2036381 03/13/13 14716 CLAUDIA MAYORGA Ref002427048 03/11/13
BACTERIOLOGICAL TESTING 692.00
66143 02/28/13 BACTERIOLOGICAL TESTING 636.00
2036444 03/20/13 04119 CLARKSON LAB & SUPPLY INC 66144 02/28/13
13,365.00
2036251 02/27/13 08895 CITY OF LA MESA 15011 02/13/13 FINGERPRINTING SVCS (APR 2012-JAN 2013)120.00 120.00
5,850.00 5,850.00
2036315 03/06/13 12674 CITY OF CHULA VISTA 071060PU0040213 02/22/13 UTILITY PERMITS (5/1/12-12/31/12)13,365.00
SPONSORSHIP & ADVERTISING 250.00 250.00
2036380 03/13/13 12631 CITY OF CHULA VISTA 004181 02/11/13 HUNTE PKWY PROJ DEP #DE-2337
AR041469 02/19/13 GARDEN TOURS (2/19/13)220.00
2036379 03/13/13 11600 CHULA VISTA POLICE FOUNDATION 004161 01/13/13
GARDEN TOURS (12/4/12-12/11/12)810.00
AR041470 02/19/13 GARDEN TOURS (11/6/12)270.00
2036314 03/06/13 02026 CHULA VISTA ELEM SCHOOL DIST AR041468 02/19/13
16.05
2036378 03/13/13 14733 CHRIS PLUMBING 004179 03/13/13 PLUMBING SERVICES (2/25/13-2/26/13)428.62 428.62
146.58 146.58
2036377 03/13/13 14715 CHELA MADERE Ref002427047 03/11/13 UB Refund Cst #0000092348 16.05
EMPLOYEE PROGRAM 171.27 171.27
2036443 03/20/13 14698 CCP INDUSTRIES IN01048941 02/28/13 SAFETY SUPPLIES
7638 03/01/13 RECORDS MGMT SVCS (2/4/13)359.30
2036376 03/13/13 13795 CARRILLO, MARY LEE 004170 03/12/13
DOCUMENT SERVICES (FEB 2013)1,599.12
7639 03/01/13 DOCUMENT SERVICES (FEB 2013)1,100.25
2036442 03/20/13 02758 CARMEL BUSINESS SYSTEMS INC 7640 03/01/13
3,678.49
7626 02/01/13 DOCUMENT SERVICES 2,176.05
7624 02/01/13 DOCUMENT SERVICES (1/25/13)133.88
SEMINAR REGISTRATION FEE 50.00 50.00
2036250 02/27/13 02758 CARMEL BUSINESS SYSTEMS INC 7627 02/01/13 DOCUMENT SERVICES (JAN 2013)
060213 02/01/13 CONSULTANT SERVICES (FEB 2013)3,500.00
2036441 03/20/13 02969 CALIFORNIA LAND SURVEYORS 004187 03/18/13
43.80 43.80
2036249 02/27/13 13322 BUSTAMANTE & ASSOCIATES LLC 050113 02/01/13 CONSULTANT SERVICES (JAN 2013)3,500.00
UB Refund Cst #0000183284 30.20 30.20
2036375 03/13/13 14731 BRYAN VANVELDHUIZIN Ref002427063 03/11/13 UB Refund Cst #0000196719
2036248 02/27/13 14685 BRITTNEY PAYNE Ref002426847 02/25/13
Page 3 of 13
Check Total Amount
CHECK REGISTER
Otay Water District
Date Range: 2/21/2013 - 3/20/2013
Check #Date Vendor Vendor Name Invoice Inv. Date Description
355.00
1,420.00
3,000.00
960.00
742.37 742.37
LABORATORY CERTIFICATION 1,332.73 1,332.73
2036386 03/13/13 02259 ENVIRONMENTAL RESOURCE 676398 02/18/13 LABORATORY CERTIFICATION
02/25/13 RECYCLED WATER ANALYSIS (2/8/13-2/13/13)455.00 455.00
2036322 03/06/13 02259 ENVIRONMENTAL RESOURCE 675811 02/11/13
595.00
3020500 02/11/13 RECYCLED WATER ANALYSIS (1/25/13-1/28/13)365.00
2036452 03/20/13 03227 ENVIROMATRIX ANALYTICAL INC 3020866
UNEMPLOYMENT INSURANCE (10/1/12-12/31/12)12,985.00 12,985.00
2036321 03/06/13 03227 ENVIROMATRIX ANALYTICAL INC 3020698 02/19/13 RECYCLED WATER ANALYSIS (1/26/13-2/7/13)
2036385 03/13/13 00331 EMPLOYMENT DEVELOPMENT DEPT 925023840213 02/26/13
75.00
2036257 02/27/13 08023 EMPLOYEE BENEFIT SPECIALISTS 0059569IN 01/31/13 EMPLOYEE BENEFITS (JAN 2013)687.50 687.50
47.32 47.32
2036384 03/13/13 14721 EMILY WEST Ref002427053 03/11/13 UB Refund Cst #0000186358 75.00
CUSTOMER REFUND 50.00 50.00
2036256 02/27/13 14680 ELIZABETH PADILLA Ref002426840 02/25/13 UB Refund Cst #0000086780
2036451 03/20/13 12486 ELIAS DELGADO 004183 03/13/13
40.65
2036450 03/20/13 02447 EDCO DISPOSAL CORPORATION 1554580213 02/28/13 RECYCLING SERVICES (FEB 2013)90.00 90.00
200.00 200.00
2036255 02/27/13 14688 DURAID MAMMO Ref002426850 02/25/13 UB Refund Cst #0000186648 40.65
SATELLITE TV (3/4/13-4/3/13)18.00 18.00
2036254 02/27/13 03152 DRIES, ROSEMARY 004132 02/20/13 IPMA-HR RE-CERTIFICATION FEE
2036449 03/20/13 03417 DIRECTV 19952644045 03/05/13
81.00
2036320 03/06/13 03417 DIRECTV 19835551588 02/19/13 SATELLITE TV (2/18/13-3/17/13)6.00 6.00
20.00 20.00
2036448 03/20/13 03744 DEPARTMENT OF JUSTICE 959820 03/05/13 FINGERPRINTING SERVICES (FEB 2013)81.00
CUSTOMER REFUND 45.00 45.00
2036383 03/13/13 14734 DANIEL GARCIA 004178 02/22/13 REIMBURSE FINGERPRINTING FEE
28810213 02/27/13 INTERNET SERVICES (3/1/13-3/28/13)1,500.00
2036319 03/06/13 14428 CYNTHIA SAMIN 004155 02/28/13
152.00 152.00
2036382 03/13/13 02756 COX COMMUNICATIONS SAN DIEGO 27170213 02/27/13 INTERNET SERVICES (3/1/13-3/28/13)1,500.00
INSP CALAVO SEWER REPL PROJ 341.09 341.09
2036318 03/06/13 00099 COUNTY OF SAN DIEGO - DPW 159769a 08/31/12 EXCAVATION PERMITS - ADDT'L CHRGS (AUG 2012)
DEH130223D11 02/15/13 SHUT DOWN TEST (12/13/12)142.00
2036253 02/27/13 07494 COUNTY OF SAN DIEGO 12D1101539820113 02/07/13
DEH130231D11 02/15/13 SHUT DOWN TEST (12/21/12)142.00
DEH130224D11 02/15/13 SHUT DOWN TEST (12/13/12)142.00
SHUT DOWN TEST (11/19/12)852.00
DEH130236D11 02/15/13 SHUT DOWN TEST (12/7/12)142.00
2036317 03/06/13 00184 COUNTY OF SAN DIEGO DEH130235D11 02/15/13
DEH130270D11 02/28/13 SHUT DOWN TEST (1/22/13)142.00
DEH130271D11 02/28/13 SHUT DOWN TEST (1/8/13)71.00
339.80 339.80
2036447 03/20/13 00184 COUNTY OF SAN DIEGO DEH130272D11 02/28/13 SHUT DOWN TEST (1/8/13)142.00
2036252 02/27/13 12334 CORODATA MEDIA STORAGE INC DS1255417 01/31/13 TAPE STORAGE
Page 4 of 13
Check Total Amount
CHECK REGISTER
Otay Water District
Date Range: 2/21/2013 - 3/20/2013
Check #Date Vendor Vendor Name Invoice Inv. Date Description
1,005.00
7,014.39
310.98
9,200.00
2,310.43
NETWORK SERVICES (MAR 2013)3,173.00 3,173.00
2036394 03/13/13 00174 HACH COMPANY 8126919 01/29/13 CL-17 MAINTENCE PARTS
03/11/13 UB Refund Cst #0000063910 6.70 6.70
2036459 03/20/13 03773 GTC SYSTEMS INC 35018 03/01/13
8,650.00
10552 03/01/13 TREE TRIMMING 550.00
2036393 03/13/13 14714 GREG WOLWOWICZ Ref002427046
BLUE PAINT 163.30 163.30
2036458 03/20/13 12907 GREENRIDGE LANDSCAPE INC 10551 03/01/13 LANDSCAPING SERVICES (FEB 2013)
2036457 03/20/13 00101 GRAINGER INC 9078047660 02/27/13
8.99
2036392 03/13/13 14709 GEMMA MONTILLA Ref002427041 03/11/13 UB Refund Cst #0000004522 7.64 7.64
2,967.40 2,967.40
2036262 02/27/13 14690 GEMINI ATANACIO Ref002426852 02/25/13 UB Refund Cst #0000193179 8.99
BI-WEEKLY PAYROLL DEDUCTION 81.00 81.00
2036391 03/13/13 05981 FROME, TERRY 004172 02/26/13 COMPUTER LOAN
2036390 03/13/13 02344 FRANCHISE TAX BOARD Ben2427118 03/14/13
90.00
2036261 02/27/13 02344 FRANCHISE TAX BOARD Ben2426915 02/28/13 BI-WEEKLY PAYROLL DEDUCTION 81.00 81.00
90.00 90.00
2036389 03/13/13 01612 FRANCHISE TAX BOARD Ben2427112 03/14/13 BI-WEEKLY PAYROLL DEDUCTION 90.00
VEHICLE/FLEET WASHING SERVICE 394.20 394.20
2036260 02/27/13 01612 FRANCHISE TAX BOARD Ben2426909 02/28/13 BI-WEEKLY PAYROLL DEDUCTION
2036259 02/27/13 11962 FLEETWASH INC x87560 02/01/13
VEHICLE/FLEET WASHING SERVICE 164.25
x91689 02/15/13 VEHICLE/FLEET WASHING SERVICE 146.73
2036456 03/20/13 11962 FLEETWASH INC x94155 02/22/13
325.25
2036258 02/27/13 14478 FISHER WIRELESS SERVICES INC 217198 02/05/13 REPLACEMENT RADIOS 22,953.11 22,953.11
99.00 99.00
2036325 03/06/13 04066 FIRST CHOICE SERVICES - SD 220037 02/19/13 COFFEE SUPPLIES 325.25
INVENTORY 508.62 508.62
2036455 03/20/13 12187 FIRST AMERICAN DATA TREE LLC 9003400213 02/28/13 ONLINE DOCUMENTS (1/1/13-1/28/13)
04289961 02/15/13 INVENTORY 245.31
2036454 03/20/13 03546 FERGUSON WATERWORKS # 1083 0427718 01/30/13
0428996 02/13/13 INVENTORY 2,253.92
0426987 02/15/13 INVENTORY 1,393.96
94.06
2036324 03/06/13 03546 FERGUSON WATERWORKS # 1083 0426984 02/13/13 4"AIR-VAC 3,121.20
48.02 48.02
2036388 03/13/13 14710 FEDERICO ROBLES Ref002427042 03/11/13 UB Refund Cst #0000018576 94.06
OUTSIDE LAB SERVICES 150.00 150.00
2036387 03/13/13 14729 EXECUTIVE REALTY GROUP Ref002427061 03/11/13 UB Refund Cst #0000195741
L0114160 02/26/13 OUTSIDE LAB SERVICES (2/6/13)255.00
2036323 03/06/13 14320 EUROFINS EATON ANALYTICAL INC L0112770 02/12/13
742.37 742.37
2036453 03/20/13 14320 EUROFINS EATON ANALYTICAL INC L0114161 02/26/13 OUTSIDE LAB SERVICES (2/12/13)750.00
2036386 03/13/13 02259 ENVIRONMENTAL RESOURCE 676398 02/18/13 LABORATORY CERTIFICATION
Page 5 of 13
Check Total Amount
CHECK REGISTER
Otay Water District
Date Range: 2/21/2013 - 3/20/2013
Check #Date Vendor Vendor Name Invoice Inv. Date Description
3,348.30
1,345.74
83.14
18,035.33
1,837.80
13.63
197.50 197.50
2036397 03/13/13 14722 JOVONNI SILVA Ref002427054 03/11/13 UB Refund Cst #0000187859 13.63
CUSTOMER REFUND 29.43 29.43
2036333 03/06/13 14703 JOSE L BAIGHTS 004152 02/28/13 CUSTOMER REFUND
2036332 03/06/13 14705 JONATHAN LYNCH 004158 02/28/13
64.28
2036270 02/27/13 14697 JESSE SEGORSKI Ref002426859 02/25/13 UB Refund Cst #0000196521 20.13 20.13
200.00 200.00
2036396 03/13/13 14728 JESSE CODERE Ref002427060 03/11/13 UB Refund Cst #0000194715 64.28
UB Refund Cst #0000095101 30.69 30.69
2036331 03/06/13 14706 JEREMY LAUB 004156 02/28/13 CUSTOMER REFUND
573359 02/13/13 CHLORINE 4,837.80
2036269 02/27/13 14681 JEFF MASKOL Ref002426841 02/25/13
1,119.82 1,119.82
2036330 03/06/13 10563 JCI JONES CHEMICALS INC 573409 CREDIT MEMO -3,000.00
TEMP METER DEP REFUND 1,986.00 1,986.00
2036463 03/20/13 03077 JANI-KING OF CALIFORNIA INC SDO02130165 02/01/13 JANITORIAL SERVICES (FEB 2013)
2036329 03/06/13 14707 J REESE CONSTRUCTION INC 004159 03/04/13
3,882.37
2036462 03/20/13 13467 INTERNATIONAL INDUSTRIAL PARK 5 02/22/13 REIMBURSEMENT / ALTA RD (1/1/13-1/31/13)9,657.38 9,657.38
205.00 205.00
2036268 02/27/13 13899 INTERMEDIA.NET INC 13020102 02/01/13 EXCHANGE OUTSOURCING (1/2/13-2/1/13)3,882.37
SCRUBBER MAINTENANCE 31,678.00 31,678.00
2036461 03/20/13 02372 INTERIOR PLANT SERVICE INC 3733 02/28/13 PLANT SERVICES (FEB 2013)
65584 01/31/13 BILL INSERTS (1/18/13-2/19/13)530.40
2036328 03/06/13 14459 INTEGRITY MUNICIPAL SVCS LLC 2838 02/14/13
66052 02/05/13 BILL PRINTING SERVICES (JAN 2013)5,003.80
65720 01/31/13 POSTAGE (JAN 2013)2,391.23
95.16
2036267 02/27/13 08969 INFOSEND INC 65510 01/25/13 POSTAGE (JAN 2013)10,109.90
121.90 121.90
2036266 02/27/13 14678 IMELDA CASILLAS Ref002426838 02/25/13 UB Refund Cst #0000072106 95.16
CREDIT CARD PYMT SVC (JAN 2013)2,776.20 2,776.20
2036395 03/13/13 14723 HUGHMARK HOMES LLC Ref002427055 03/11/13 UB Refund Cst #0000188062
178540010213 02/11/13 WATER PURCHASE (12/6/12-2/6/13)40.10
2036327 03/06/13 12335 HP ENTERPRISE SERVICES LLC U3038168 02/08/13
3,017.82 3,017.82
2036265 02/27/13 00062 HELIX WATER DISTRICT 174639860213 02/11/13 WATER PURCHASE (12/6/12-2/6/13)43.04
UB Refund Cst #0000194719 24.89 24.89
2036264 02/27/13 02795 HARTFORD INSURANCE CO, THE Ben2426895 02/28/13 MONTHLY CONTRIBUTION TO LTD
2036263 02/27/13 14692 HAMID HAMIDI Ref002426854 02/25/13
HACH VALVE MODULE 1,216.39
8178532 02/28/13 SENSOR CAP 129.35
02/13/13 STABLCAL TURBIDIMETER 614.03 614.03
2036460 03/20/13 00174 HACH COMPANY 8181204 03/01/13
8118767 01/23/13 SAMPLER REPAIRS 1,037.87
2036326 03/06/13 00174 HACH COMPANY 8151064
Page 6 of 13
Check Total Amount
CHECK REGISTER
Otay Water District
Date Range: 2/21/2013 - 3/20/2013
Check #Date Vendor Vendor Name Invoice Inv. Date Description
1,005.00
19,389.71
4,832.50
9,690.00
ENVIRONMENTAL SERVICES (12/1/12-1/31/13)8,729.34 8,729.34203633703/06/13 01824 MERKEL & ASSOCIATES INC 13021402 02/14/13
147.51
2036406 03/13/13 14719 MELANIE JACOB Ref002427051 03/11/13 UB Refund Cst #0000163019 8.13 8.13
1,621.16 1,621.16
2036336 03/06/13 01183 MCMASTER-CARR SUPPLY CO 46161206 02/14/13 SPRAY HEADS 147.51
TUITION REIMBURSEMENT 180.00 180.00
2036277 02/27/13 14696 MCEWAN ENTERPRISES Ref002426858 02/25/13 UB Refund Cst #0000196208
2036405 03/13/13 03792 MARTINEZ, STEPHEN 004177 03/05/13
02/28/13 COMMUNITY OUTREACH (FEB 2013)5,000.00
201332 02/28/13 ROSARITO DESALINATION (FEB 2013)4,690.00
3,255.00
201323 01/02/13 ROSARITO DESALINATION (DEC 2012)1,577.50
2036404 03/13/13 02902 MARSTON+MARSTON INC 2013231
UB Refund Cst #0000177169 92.29 92.29
2036276 02/27/13 02902 MARSTON+MARSTON INC 2013223 01/31/13 ROSARITO DESALINATION (JAN 2013)
2036275 02/27/13 14588 MARIA GABRIELA LAFARGA Ref002426846 02/25/13
70.02
2036403 03/13/13 14711 MARCELA RODRIGUEZ Ref002427043 03/11/13 UB Refund Cst #0000036710 112.77 112.77
37.28 37.28
2036402 03/13/13 14713 MAGDALENA HATANAKA Ref002427045 03/11/13 UB Refund Cst #0000039381 70.02
UB Refund Cst #0000003668 26.78 26.78
2036401 03/13/13 14712 LUIS CASTRO Ref002427044 03/11/13 UB Refund Cst #0000037991
2036274 02/27/13 14676 LUIS CASIMIRO Ref002426835 02/25/13
52.84
2036400 03/13/13 07294 LLERENAS, JESUS 004175 03/07/13 SAFETY BOOTS 150.00 150.00
85.00 85.00
2036273 02/27/13 14682 LISA PINKEY-COLEMAN Ref002426842 02/25/13 UB Refund Cst #0000141493 52.84
UB Refund Cst #0000026780 63.67 63.67
2036272 02/27/13 14701 LINDA TELFER PHARRIS 004131 02/20/13 CLAIM SETTLEMENT
2036399 03/13/13 14732 LEONARD CORDELL Ref002427064 03/11/13
004104 02/21/13 W/O REFUND D0816-090099 70.00
004105 02/21/13 W/O REFUND D0816-090116 8.00
51.08 51.08
2036271 02/27/13 12411 LANES END LLC 004106 02/21/13 W/O REFUND D0816-090097 19,311.71
LANDFILL 79.68 79.68
2036465 03/20/13 06497 LAKESIDE LAND COMPANY 269021 02/27/13 LANDFILL
SM40740 02/12/13 ALARM MONITORING (FEB 2013)40.00
2036335 03/06/13 06497 LAKESIDE LAND COMPANY 268788 02/15/13
SM40737 02/12/13 ALARM MONITORING (FEB 2013)55.00
SM40739 02/12/13 ALARM MONITORING (FEB 2013)55.00
427.50
SM41035 02/28/13 SECURITY SYSTEM REPAIRS (2/12/13)237.50
SM40886 02/25/13 SECURITY SYSTEM REPAIRS (2/14/13)190.00
PAVING SERVICES 6,144.00 6,144.00
2036464 03/20/13 14036 KRATOS / HBE SM40884 02/25/13 CAMERA REPAIR
2036334 03/06/13 05840 KIRK PAVING INC 5303 02/12/13
2036398 03/13/13 14717 KARA LEWIS Ref002427049 03/11/13 UB Refund Cst #0000154794 116.07 116.07
Page 7 of 13
Check Total Amount
CHECK REGISTER
Otay Water District
Date Range: 2/21/2013 - 3/20/2013
Check #Date Vendor Vendor Name Invoice Inv. Date Description
1,871.97
1,465.34
207.36
2036342 03/06/13 02264 PLASTERER, MICHAEL 004163 03/04/13 SAFETY BOOTS 145.44 145.44
648.78 648.78
2036472 03/20/13 00053 PITNEY BOWES INC 776535 03/03/13 POSTAGE METER RENTAL (APR-JUNE 2013)207.36
PHONE PAYMENT SERVICES (FEB 2013)54.10 54.10
2036411 03/13/13 00137 PETTY CASH CUSTODIAN 004180 03/13/13 PETTY CASH
158547 03/01/13 METER UPGRADE 233.28
2036471 03/20/13 05497 PAYPAL INC 22472363 02/28/13
475.20
158540 02/27/13 METER UPGRADE 384.48
158718 02/28/13 INVENTORY 372.38
INVENTORY 3,039.12 3,039.12
2036470 03/20/13 01002 PACIFIC PIPELINE SUPPLY 158541 02/27/13 INVENTORY
2036341 03/06/13 01002 PACIFIC PIPELINE SUPPLY 158501 02/20/13
638.48
2036283 02/27/13 14683 OTAY RANCH TWENTY ONE LLC Ref002426844 02/25/13 UB Refund Cst #0000168524 2,260.79 2,260.79
120.04 120.04
2036469 03/20/13 02334 OTAY LANDFILL - 4531 0000013536 02/28/13 WASTE DISPOSAL 638.48
UB Refund Cst #0000017301 81.24 81.24
2036468 03/20/13 03149 ON SITE LASER LLC 47455 03/02/13 PRINTER SERVICES
2036282 02/27/13 10349 OLEG SHERIF Ref002426836 02/25/13
645436849001 02/15/13 OFFICE SUPPLIES 174.96
644684188001 02/11/13 OFFICE SUPPLIES 133.69
816.48
644973512001 02/12/13 INK CARTRIDGES 460.04
645426450001 02/15/13 OFFICE SUPPLIES 286.80
MISC ELECTRONIC SUPPLIES 257.14 257.14
2036340 03/06/13 00510 OFFICE DEPOT INC 645436848001 02/15/13 OFFICE SUPPLIES
2036339 03/06/13 00745 NEWARK 23336104 02/14/13
11,203.77
2036410 03/13/13 03523 NATIONAL DEFERRED COMPENSATION Ben2427106 03/14/13 BI-WEEKLY DEFERRED COMP PLAN 10,528.77 10,528.77
44.13 44.13
2036281 02/27/13 03523 NATIONAL DEFERRED COMPENSATION Ben2426907 02/28/13 BI-WEEKLY DEFERRED COMP PLAN 11,203.77
JANITORIAL SUPPLIES 1,382.92 1,382.92
2036280 02/27/13 14687 NATHAN DAVIES Ref002426849 02/25/13 UB Refund Cst #0000186556
2036338 03/06/13 00237 MISSION JANITORIAL & ABRASIVE 34857400 02/12/13
3,010.76
2036467 03/20/13 14699 MISSION COMMUNICATIONS LLC 40019738 02/21/13 SERVICE PACKAGE 2,284.16 2,284.16
34.58 34.58
2036279 02/27/13 01577 MINARIK CORPORATION I0999621DD 12/18/12 BANNER RADIOS 3,010.76
UB Refund Cst #0000194652 172.74 172.74
2036409 03/13/13 14726 MILLENIA REAL ESTATE Ref002427058 03/11/13 UB Refund Cst #0000194532
2036408 03/13/13 14727 MIKE MOUSSAVIAN Ref002427059 03/11/13
75.00
2036466 03/20/13 09581 MICHAEL R WELCH PHD PE 71310 03/01/13 PLANNING SERVICES (1/2/13-3/1/13)3,375.00 3,375.00
230.58 230.58
2036278 02/27/13 14694 MICHAEL LEWIS Ref002426856 02/25/13 UB Refund Cst #0000195183 75.00
ENVIRONMENTAL SERVICES (12/1/12-1/31/13)8,729.34 8,729.34
2036407 03/13/13 11325 MICHAEL BRESLIN 004174 03/04/13 CUSTOMER REFUND
2036337 03/06/13 01824 MERKEL & ASSOCIATES INC 13021402 02/14/13
Page 8 of 13
Check Total Amount
CHECK REGISTER
Otay Water District
Date Range: 2/21/2013 - 3/20/2013
Check #Date Vendor Vendor Name Invoice Inv. Date Description
1,054.93
2,429.01
8,580.00
315.47
35.69
1,826.94 1,826.94
2036285 02/27/13 14684 RICHARD PEREZ Ref002426845 02/25/13 UB Refund Cst #0000172506 35.69
CUSTOMER REFUND 75.00 75.00
2036412 03/13/13 14718 RECON ENVIRONMENTAL Ref002427050 03/11/13 UB Refund Cst #0000158718
30986203 02/20/13 SAFETY SUPPLIES 80.03
2036346 03/06/13 11489 REALHOME SERVICES & SOLUTION 004157 02/28/13
SAFETY SUPPLIES 145.80
30986201 02/12/13 SAFETY SUPPLIES 89.64
5020 02/13/13 PUMP EFFICIENCY TESTING 4,095.00
2036345 03/06/13 01342 R J SAFETY SUPPLY CO INC 30986202 02/15/13
150,898.04 150,898.04
2036477 03/20/13 01409 PUMP CHECK 5023 02/20/13 PUMP EFFICIENCY TESTING 4,485.00
BI-WEEKLY PERS CONTRIBUTION 151,965.30 151,965.30
2036476 03/20/13 00078 PUBLIC EMPLOYEES RET SYSTEM Ben2427100 03/14/13 BI-WEEKLY PERS CONTRIBUTION
2036344 03/06/13 00078 PUBLIC EMPLOYEES RET SYSTEM Ben2426901 02/28/13
30323726 02/28/13 UNIFORMS, TOWELS & MATS 49.79
30323108 02/26/13 UNIFORMS, TOWELS & MATS 48.08
30322210 02/21/13 UNIFORMS, TOWELS & MATS 56.08
30320685 02/14/13 UNIFORMS, TOWELS & MATS 56.08
30320684 02/14/13 UNIFORMS, TOWELS & MATS 151.14
30323109 02/26/13 UNIFORMS, TOWELS & MATS 95.35
30322209 02/21/13 UNIFORMS, TOWELS & MATS 158.97
30323725 02/28/13 UNIFORMS, TOWELS & MATS 158.97
30323723 02/28/13 UNIFORMS, TOWELS & MATS 179.79
30320682 02/14/13 UNIFORMS, TOWELS & MATS 179.79
30323724 02/28/13 UNIFORMS, TOWELS & MATS 369.06
30322207 02/21/13 UNIFORMS, TOWELS & MATS 179.79
UNIFORMS, TOWELS & MATS 375.06
30322208 02/21/13 UNIFORMS, TOWELS & MATS 371.06
30321573 02/19/13 UNIFORMS, TOWELS & MATS 46.08
2036475 03/20/13 06641 PRUDENTIAL OVERALL SUPPLY 30320683 02/14/13
30319200 02/07/13 UNIFORMS, TOWELS & MATS 56.08
30320077 02/12/13 UNIFORMS, TOWELS & MATS 46.08
30320078 02/12/13 UNIFORMS, TOWELS & MATS 95.35
30321574 02/19/13 UNIFORMS, TOWELS & MATS 95.35
30319197 02/07/13 UNIFORMS, TOWELS & MATS 179.79
30319199 02/07/13 UNIFORMS, TOWELS & MATS 151.14
3,504.00
2036343 03/06/13 06641 PRUDENTIAL OVERALL SUPPLY 30319198 02/07/13 UNIFORMS, TOWELS & MATS 385.06
4,128.00 4,128.00
2036474 03/20/13 13059 PRIORITY BUILDING SERVICES 33957 02/01/13 JANITORIAL SERVICES (FEB 2013)3,504.00
ALUMINUM DEFUSER 1,010.26 1,010.26
2036284 02/27/13 01733 PRICE TRONCONE &12646 02/11/13 ANTENNA SUBLEASE (APR-JUNE 2013)
2036473 03/20/13 02449 POLLARDWATER.COM I346953IN 02/28/13
2036342 03/06/13 02264 PLASTERER, MICHAEL 004163 03/04/13 SAFETY BOOTS 145.44 145.44
Page 9 of 13
Check Total Amount
CHECK REGISTER
Otay Water District
Date Range: 2/21/2013 - 3/20/2013
Check #Date Vendor Vendor Name Invoice Inv. Date Description
1,463.65
34,458.22
90,076.09
38,707.99
SOLAR CHARGER 334.14 334.14203635403/06/13 02201 SOLAR DEPOT INC INV410009189 02/07/13
4,842.17
2036353 03/06/13 12281 SIR SPEEDY PRINTING 4213 02/15/13 BUSINESS CARDS 38.72 38.72
120.00 120.00
2036486 03/20/13 11516 SIEMENS INDUSTRY INC 901130360 02/27/13 OLD/NEW MICRO PROBES 4,842.17
ELEVATOR MAINTENANCE (FEB 2013)416.00 416.00
2036289 02/27/13 11516 SIEMENS INDUSTRY INC 901053743 01/01/13 PROCESSING TANK (1/1/13-3/31/13)
02/13/13 DIESEL PARTICULATE REPORT FOR LOPS 150.00 150.00
2036485 03/20/13 12333 SCHINDLER ELEVATOR CORPORATION 8103384409 02/01/13
24,543.73
4902711 03/08/13 DIESEL FUEL 14,164.26
2036352 03/06/13 06838 SCEC 130213984
UB Refund Cst #0000037412 97.07 97.07
2036484 03/20/13 14708 SC FUELS 4902708 03/08/13 UNLEADED FUEL
2036288 02/27/13 14677 SAUL CRUZ Ref002426837 02/25/13
13.24
2036483 03/20/13 06262 SARIPALLI, SHAMALA 004184 03/18/13 COMPUTER LOAN 754.54 754.54
237.26 237.26
2036415 03/13/13 14725 SAN DIEGO REALTY Ref002427057 03/11/13 UB Refund Cst #0000193214 13.24
WINDOW TINTING 6,040.00 6,040.00
2036287 02/27/13 14689 SAN DIEGO REAL ESTATE OWNED Ref002426851 02/25/13 UB Refund Cst #0000188242
004168 02/22/13 UTILITY EXPENSES (MONTHLY)141.24
2036482 03/20/13 14545 SAN DIEGO GLASS COATINGS CO 1612 02/21/13
02/27/13 UTILITY EXPENSES (MONTHLY)48,900.31
004169 02/25/13 UTILITY EXPENSES (MONTHLY)41,034.54
32,907.26
004150 02/26/13 UTILITY EXPENSES (MONTHLY)1,550.96
2036414 03/13/13 00121 SAN DIEGO GAS & ELECTRIC 004167
BID ADVERTISEMENT 158.20 158.20
2036351 03/06/13 00121 SAN DIEGO GAS & ELECTRIC 004138 02/19/13 UTILITY EXPENSES (MONTHLY)
0000000683 02/12/13 REGISTRATION FEE 40.00
2036350 03/06/13 00247 SAN DIEGO DAILY TRANSCRIPT 351892 02/06/13
2,359.25
2036349 03/06/13 00003 SAN DIEGO COUNTY WATER AUTH 0000000704 02/20/13 SOCAL WATERSMART (DEC 2012)1,423.65
125.00 125.00
2036348 03/06/13 00003 SAN DIEGO COUNTY WATER AUTH 0000000692 02/14/13 2ND QTR IRRIGATION CHECKUPS 2,359.25
TSS METER WELDING 1,225.00 1,225.00
2036347 03/06/13 02586 SAN DIEGO COUNTY ASSESSOR 2012157 02/05/13 ASSESSOR DATA
2036481 03/20/13 11596 SAN DIEGO CONSTRUCTION WELDING 8777 02/27/13
2,538.00
2036286 02/27/13 14702 SAMUL GALEK 004136 02/26/13 CUSTOMER REFUND 216.45 216.45
30.00 30.00
2036480 03/20/13 05130 SAFARI MICRO INC 227407 02/25/13 MEDIA STORAGE 2,538.00
MILEAGE REIMBURSEMENT (1/1/13-3/15/13)53.28 53.28
2036413 03/13/13 14736 ROBERT SEEGER 004176 03/06/13 CLAIM SETTLEMENT
2036479 03/20/13 04542 ROBAK, MARK 70140313 03/19/13
35.69
2036478 03/20/13 00521 RICK POST WELDING &9425 02/17/13 REPAIR SECTION OF 12" STEEL 807.50 807.50
2036285 02/27/13 14684 RICHARD PEREZ Ref002426845 02/25/13 UB Refund Cst #0000172506 35.69
Page 10 of 13
Check Total Amount
CHECK REGISTER
Otay Water District
Date Range: 2/21/2013 - 3/20/2013
Check #Date Vendor Vendor Name Invoice Inv. Date Description
6,204.44
319.92
1,470.67
CRUSHED ROCK 206.91203649103/20/13 02750 SUPERIOR READY MIX LP 552606 02/26/13
549462 02/08/13 CRUSHED ROCK 482.14
550738 02/15/13 CRUSHED ROCK 223.56
9,658.44
2036358 03/06/13 02750 SUPERIOR READY MIX LP 550487 02/14/13 CRUSHED ROCK 764.97
30.81 30.81
2036422 03/13/13 14735 STEPHEN W BUTCHER 004173 03/08/13 CUSTOMER REFUND 9,658.44
BI-WEEKLY PAYROLL DEDUCTION 258.00 258.00
2036295 02/27/13 14691 STEPHEN OLKO Ref002426853 02/25/13 UB Refund Cst #0000193764
2036294 02/27/13 08533 STATE DISBURSEMENT UNIT Ben2426917 02/28/13
802.15
2036421 03/13/13 08533 STATE DISBURSEMENT UNIT Ben2427120 03/14/13 BI-WEEKLY PAYROLL DEDUCTION 258.00 258.00
802.15 802.15
2036293 02/27/13 06303 STATE DISBURSEMENT UNIT Ben2426911 02/28/13 BI-WEEKLY PAYROLL DEDUCTION 802.15
BI-WEEKLY PAYROLL DEDUCTION 237.69 237.69
2036420 03/13/13 06303 STATE DISBURSEMENT UNIT Ben2427114 03/14/13 BI-WEEKLY PAYROLL DEDUCTION
2036419 03/13/13 06299 STATE DISBURSEMENT UNIT Ben2427104 03/14/13
748.61
2036292 02/27/13 06299 STATE DISBURSEMENT UNIT Ben2426905 02/28/13 BI-WEEKLY PAYROLL DEDUCTION 237.69 237.69
748.61 748.61
2036291 02/27/13 06281 STATE DISBURSEMENT UNIT Ben2426913 02/28/13 BI-WEEKLY PAYROLL DEDUCTION 748.61
SENSOR REPAIRS 237.50 237.50
2036418 03/13/13 06281 STATE DISBURSEMENT UNIT Ben2427116 03/14/13 BI-WEEKLY PAYROLL DEDUCTION
2036290 02/27/13 02354 STANDARD ELECTRONICS 17965 01/16/13
50.00
2036357 03/06/13 06510 SPRINT NEXTEL 901500243077 02/12/13 WIRELESS SERVICES (1/9/13-2/8/13)3,511.30 3,511.30
56,880.00 56,880.00
2036356 03/06/13 10975 SPRING VALLEY COMMUNITY CENTER 004162 03/04/13 BOOTH SPACE RENTAL 50.00
PORTABLE TOILET RENTAL (2/20/13-3/19/13)79.98 79.98
2036490 03/20/13 03516 SPECIAL DIST RISK MGMT AUTH 42877 02/28/13 WORKERS' COMPENSATION (APR-JUNE 2013)
940163 02/08/13 PORTABLE TOILET RENTAL (2/8/13-3/7/13)79.98
2036417 03/13/13 03760 SPANKY'S PORTABLE SERVICES INC 941191 02/20/13
79.98
940165 02/08/13 PORTABLE TOILET RENTAL (2/8/13-3/7/13)79.98
940164 02/08/13 PORTABLE TOILET RENTAL (2/8/13-3/7/13)79.98
PORTABLE TOILET RENTAL (2/28/13-3/27/13)98.17 98.17
2036355 03/06/13 03760 SPANKY'S PORTABLE SERVICES INC 940565 02/11/13 PORTABLE TOILET RENTAL (2/9/13-3/8/13)
2036489 03/20/13 03760 SPANKY'S PORTABLE SERVICES INC 942049 02/28/13
C50552 02/20/13 AC MAINTENANCE (FEB 2013)1,068.00
C50553 02/20/13 AC MAINTENANCE (FEB 2013)205.00
1,682.59
2036488 03/20/13 03103 SOUTHCOAST HEATING &289175 02/21/13 AC REPAIR (2/19/13)4,931.44
423.29 423.29
2036487 03/20/13 11618 SOUTH COAST COPY SYSTEMS AR123368 02/25/13 COPIER MAINTENANCE 1,682.59
SOLAR CHARGER 334.14 334.14
2036416 03/13/13 14730 SOUTH BAY FAMILY YMCA Ref002427062 03/11/13 UB Refund Cst #0000196066
2036354 03/06/13 02201 SOLAR DEPOT INC INV410009189 02/07/13
Page 11 of 13
Check Total Amount
CHECK REGISTER
Otay Water District
Date Range: 2/21/2013 - 3/20/2013
Check #Date Vendor Vendor Name Invoice Inv. Date Description
316.91
119.37
362.07
31,476.29
484.96
2036497 03/20/13 00125 WESTERN PUMP INC W15263 02/28/13 DUSTO INSPECTIONS 400.00 400.00
135.50 135.50
2036363 03/06/13 03781 WATTON, MARK 17910313 03/05/13 TRAVEL EXPENSES (JAN-FEB 2013)484.96
MEMBERSHIP RENEWAL 3,500.00 3,500.00
2036496 03/20/13 03781 WATTON, MARK 004185 03/19/13 TRAVEL EXPENSES (3/13/13-3/15/13)
2036301 02/27/13 00215 WATER EDUCATION FOUNDATION 004130 01/01/13
77,524.04
2036428 03/13/13 03329 VERIZON WIRELESS 9700311622 02/21/13 WIRELESS SERVICES (1/22/13-2/21/13)4,727.70 4,727.70
3,808.58 3,808.58
2036427 03/13/13 12686 VANTAGEPOINT TRANSFER AGENTS Ben2427110 03/14/13 401A TERMINAL PAY 77,524.04
BI-WEEKLY 401A PLAN 4,445.20 4,445.20
2036426 03/13/13 06414 VANTAGEPOINT TRANSFER AGENTS Ben2427108 03/14/13 BI-WEEKLY 401A PLAN
2036300 02/27/13 06414 VANTAGEPOINT TRANSFER AGENTS Ben2426897 02/28/13
13,395.65
2036425 03/13/13 01095 VANTAGEPOINT TRANSFER AGENTS Ben2427098 03/14/13 BI-WEEKLY DEFERRED COMP PLAN 13,450.35 13,450.35
1,558.70 1,558.70
2036299 02/27/13 01095 VANTAGEPOINT TRANSFER AGENTS Ben2426899 02/28/13 BI-WEEKLY DEFERRED COMP PLAN 13,395.65
SECURITY SERVICES (FEB 2013)483.15 483.15
2036298 02/27/13 06829 US SECURITY ASSOCIATES INC A996806 01/31/13 SECURITY SERVICES (JAN 2013)
E000030 02/22/13 CAL CARD EXPENSES (MONTHLY)235.00
2036495 03/20/13 06829 US SECURITY ASSOCIATES INC 32733 02/28/13
E000031 02/22/13 CAL CARD EXPENSES (MONTHLY)690.00
004186 02/22/13 CAL CARD EXPENSES (MONTHLY)286.07
628.19
2036494 03/20/13 07674 US BANK O0000000025 02/22/13 CAL CARD EXPENSES (MONTHLY)30,265.22
5,341.51 5,341.51
2036362 03/06/13 07674 US BANK 004165 01/22/13 CAL CARD EXPENSES (MONTHLY)628.19
PREPAID POSTAGE MACHINE 6,000.00 6,000.00
2036361 03/06/13 07662 UNITEDHEALTHCARE SPECIALTY 130630000124 03/04/13 AD&D & SUPP LIFE INS (MAR 2013)
2036297 02/27/13 00350 UNITED STATES POSTAL SERVICE 104339510213 02/21/13
CONCRETE 222.75
109328537001 02/28/13 CONCRETE 139.32
2036493 03/20/13 14181 UNITED RENTALS (NORTH AMERICA)109180362001 02/21/13
289.50
2036360 03/06/13 14181 UNITED RENTALS (NORTH AMERICA)109154906001 02/20/13 CONCRETE 118.80 118.80
2,851.16 2,851.16
2036492 03/20/13 00427 UNDERGROUND SERVICE ALERT OF 220130472 03/01/13 UNDERGROUND ALERTS (2/1/13-2/28/13)289.50
UB Refund Cst #0000142524 39.65 39.65
2036359 03/06/13 14641 TREBOR SHORING RENTALS 77669 02/18/13 TREBOR SHORING
2036296 02/27/13 09797 TOM HESSEL Ref002426843 02/25/13
96.57
18070113 02/20/13 TRAVEL EXPENSE (JAN 2013)17.25
18070113a 02/20/13 MILEAGE REIMBURSEMENT (JAN 2013)5.55
UB Refund Cst #0000188571 82.65 82.65
2036424 03/13/13 14177 THOMPSON, MITCHELL 18070213 02/26/13 MILEAGE REIMBURSEMENT (FEB 2013)
2036423 03/13/13 14724 TAMMIE REESE Ref002427056 03/11/13
551954 02/22/13 CRUSHED ROCK 110.00
Page 12 of 13
Check Total Amount
CHECK REGISTER
Otay Water District
Date Range: 2/21/2013 - 3/20/2013
Check #Date Vendor Vendor Name Invoice Inv. Date Description
Amount Pd Total:1,231,148.52
Check Grand Total:1,231,148.52256 Checks
Page 13 of 13