HomeMy WebLinkAbout06-05-13 Board Packet 1
OTAY WATER DISTRICT
BOARD OF DIRECTORS MEETING
DISTRICT BOARDROOM
2554 SWEETWATER SPRINGS BOULEVARD
SPRING VALLEY, CALIFORNIA
WEDNESDAY
June 5, 2013
3:30 P.M.
AGENDA
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. APPROVAL OF AGENDA
4. PRESENTATION OF TYLER TECHNOLOGIES AWARD (ALICIA MENDEZ-
SCHOMER/SHAMALA SARIPALLI)
5. APPROVE THE MINUTES OF THE REGULAR MEETING OF MAY 1, 2013
6. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC
TO SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE
BOARD'S JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA
CONSENT CALENDAR
7. ITEMS TO BE ACTED UPON WITHOUT DISCUSSION, UNLESS A REQUEST
IS MADE BY A MEMBER OF THE BOARD OR THE PUBLIC TO DISCUSS A
PARTICULAR ITEM:
a) APPROVE UTILITY AGREEMENTS NO. 33545, 33551, AND 33556
WITH CALTRANS FOR THE EAST PALOMAR UTILITY RELOCATIONS
b) APPROVE THE ISSUANCE OF A BLANKET PURCHASE ORDER TO
KIRK PAVING IN AN AMOUNT NOT-TO-EXCEED $175,000 FOR AS-
NEEDED ASPHALT PAVING SERVICES FROM JULY 1, 2013
THROUGH JUNE 30, 2014
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c) UPDATE ON THE RECYCLED WATER RETROFIT PILOT PROGRAM
AND APPROVE A WAIVER OF COSTS AND EXPENSES RELATED TO
THE AGREEMENT FOR RECYCLED WATER RETROFIT BETWEEN
THE DISTRICT AND THE ARISTATA HOMEOWNERS ASSOCIATION
d) APPROVE CHANGE ORDER NO. 3 TO THE EXISTING CONTRACT
WITH GARCIA JUAREZ CONSTRUCTION, INC. IN THE AMOUNT OF
$7,142 FOR THE CALAVO GARDENS SEWER REHABILITATION PRO-
JECT
e) APPROVE A FIVE-YEAR UNIFORM AGREEMENT [THREE-YEARS,
WITH TWO (2) ONE-YEAR OPTIONS] WITH MISSION LINEN SUPPLY,
INC. FOR UNIFORM, LAUNDRY, FLOOR MAT, AND TOWEL SERVICES
IN AN AMOUNT NOT-TO-EXCEED $165,000
f) DECLARE IDENTIFIED VEHICLES AND EQUIPMENT AS SURPLUS TO
THE DISTRICT’S NEEDS
g) APPROVE A TWO-YEAR AGREEMENT WITH BROWNSTEIN HYATT
FARBER & SCHRECK IN AN AMOUNT NOT-TO-EXCEED $35,000 AN-
NUALLY ($70,000 TOTAL ENDING JUNE 30, 2015) FOR STATE AND
FEDERAL LEGISLATIVE ISSUES ADVOCACY
h) APPROVE AN AGREEMENT WITH NEW CINGULAR WIRELESS PCS,
LLC, A DELAWARE LIMITED LIABILITY COMPANY FOR THE INSTAL-
LATION OF A COMMUNICATIONS FACILITY AT THE 1296-1, 2, AND 3
RESERVOIRS SITE
i) APPROVE A FIVE-YEAR AGREEMENT WITH INFOSEND TO PROVIDE
BILL PRINT AND ELECTRONIC BILL PRESENTMENT SERVICES IN AN
AMOUNT NOT-TO-EXCEED $1,310,000 ($262,000 ANNUALLY); AND
WITH ELECTRONIC PAYMENT EXCHANGE TO PROVIDE PAYMENT
TRANSACTION PROCESSING SERVICES IN AN AMOUNT NOT-TO-
EXCEED $735,000 ($147,000 ANNUALLY)
8. BOARD
a) DISCUSSION OF 2013 BOARD MEETING CALENDAR
INFORMATIONAL ITEMS
9. THE FOLLOWING ITEM IS PROVIDED TO THE BOARD FOR INFORMATION-
AL PURPOSES ONLY. NO ACTION IS REQUIRED ON THE FOLLOWING
AGENDA ITEM:
a) REPORT ON DIRECTORS’ EXPENSES FOR THE 3RD QUARTER OF
FISCAL YEAR 2013 (WALES)
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b) INFORMATIONAL REPORT ON THE 3rd QUARTER FISCAL YEAR 2013
CAPITAL IMPROVEMENT PROGRAM (MARTIN)
REPORTS
10. GENERAL MANAGER’S REPORT
a) SAN DIEGO COUNTY WATER AUTHORITY UPDATE
11. DIRECTORS' REPORTS/REQUESTS
12. PRESIDENT’S REPORT/REQUESTS
13. ADJOURNMENT
All items appearing on this agenda, whether or not expressly listed for action, may be
deliberated and may be subject to action by the Board.
The Agenda, and any attachments containing written information, are available at the
District’s website at www.otaywater.gov. Written changes to any items to be considered
at the open meeting, or to any attachments, will be posted on the District’s website.
Copies of the Agenda and all attachments are also available through the District
Secretary by contacting her at (619) 670-2280.
If you have any disability which would require accommodation in order to enable you to
participate in this meeting, please call the District Secretary at (619) 670-2280 at least
24 hours prior to the meeting.
Certification of Posting
I certify that on May 31, 2013, I posted a copy of the foregoing agenda near the
regular meeting place of the Board of Directors of Otay Water District, said time being at
least 72 hours in advance of the regular meeting of the Board of Directors (Government
Code Section §54954.2).
Executed at Spring Valley, California on May 31, 2013.
/s/ Susan Cruz, District Secretary
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MINUTES OF THE
BOARD OF DIRECTORS MEETING OF THE
OTAY WATER DISTRICT May 1, 2013 1. The meeting was called to order by President Lopez at 3:35 p.m. 2. ROLL CALL Directors Present: Croucher, Gonzalez, Lopez, Robak, and Thompson Directors Absent: None Staff Present: General Manager Mark Watton, General Counsel Dan Shinoff, Chief Financial Officer Joe Beachem, Chief of Engineering Rod Posada, Chief of Information Technology Geoff Stevens, Chief of Administration Rom Sarno, Chief of Water Operations Pedro Porras and District Secretary Susan Cruz and others per attached list. 3. PLEDGE OF ALLEGIANCE 4. APPROVAL OF AGENDA A motion was made by Director Thompson, seconded by Director Croucher and carried with the following vote: Ayes: Directors Croucher, Gonzalez, Lopez, Robak, and Thompson Noes: None Abstain: None Absent: None to approve the agenda. 5. APPROVE THE MINUTES OF THE REGULAR MEETING OF APRIL 3, 2013 AND SPECIAL MEETING OF MARCH 18, 2013 A motion was made by Director Robak, seconded by Director Lopez and carried with the following vote: Ayes: Directors Croucher, Gonzalez, Lopez, Robak, and Thompson Noes: None Abstain: None Absent: None to approve the minutes of the regular meeting of April 3, 2013 and special meeting of March 18, 2013.
AGENDA ITEM 5
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6. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'S JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA No one wished to be heard. CONSENT CALENDAR 7. ITEMS TO BE ACTED UPON WITHOUT DISCUSSION, UNLESS A REQUEST IS MADE BY A MEMBER OF THE BOARD OR THE PUBLIC TO DISCUSS A PARTICULAR ITEM: Upon a motion by Director Croucher, seconded by Director Thompson and carried with the following vote: Ayes: Directors Croucher, Gonzalez, Lopez, Robak and Thompson Noes: None Abstain: None Absent: None to approve the following consent calendar items: a) APPROVE AND UPHOLD STAFF’S DECISION TO IMPOSE $626.54 IN ADMINISTRATIVE FEES AND A $1,000 FINE TO ARCO AM/PM, JIHAN, INC. FOR FILING THREE FRAUDULENT BACKFLOW CERTIFICATION TEST FORMS b) APPROVE RECOMMENDATION TO TAKE AN “OPPOSE UNLESS AMENDED” POSITION ON ASSEMBLY BILL 145 (PEREA), LEGISLATION TO MOVE THE STATE’S DRINKING WATER PROGRAM FROM THE CALIFORNIA DEPARTMENT OF PUBLIC HEALTH TO THE STATE WATER RESOURCES CONTROL BOARD, AND AUTHORIZE THE BOARD PRESIDENT TO SEND A LETTER TO THE AUTHOR OF AB 145 STATING THE DISTRICT’S POSITION ACTION ITEMS 8. FINANCE, ADMINISTRATION AND INFORMATION TECHNOLOGY a) ADOPT RESOLUTION NO. 4203 AUTHORIZING THE ISSUANCE OF, NOT-TO-EXCEED, $9,000,000 IN OTAY WATER DISTRICT 2013 WATER REVENUE REFUNDING BONDS, AND AUTHORIZING THE GENERAL MANAGER AND THE CHIEF FINANCIAL OFFICER TO EXECUTE AND DELIVER RELATED DOCUMENTS AND TAKE OTHER RELATED ACTIONS NECESSARY FOR THE REFINANCING OF THE 2004 CERTIFICATES OF PARTICIPATION Finance Manager Kevin Koeppen provided staff’s report and recommendation to the board, and introduced the District’s Financial Advisor, Ms. Suzanne Harrell of
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Harrell & Company Advisors, LLC, to provide additional information concerning the District’s refinancing of the 2004 Certificates of Participation. Please reference the Committee Action notes (Attachment A) attached to staff’s report for additional details of Mr. Koeppen’s and Ms. Harrell’s presentations. Ms. Harrell indicated that she and Bond Counsel Bob Whalen worked together to develop several alternatives for the refinancing of the bonds. Director Robak commented that he expected to see a larger savings with the bond refinancing. Finance Manager Koeppen responded that the savings are based mainly on the principle decreasing annually. Financial Advisor Harrell also responded that the bonds are only outstanding for nine (9) more years and is the reason the District will not see larger savings. If the District were to refinance for 20 years or more, the savings would be larger. Director Croucher commented that he appreciates the fact that the District is solely refinancing and not including any new monies and projects. He inquired if there would be any risks to move forward with the refinancing. Chief Financial Officer Joe Beachem stated that the only risk is if the market rate increases and depletes the savings that the District would realize by refinancing. However, Mr. Beachem indicated that it would take a large jump in interest rates for staff not to move forward with the refinancing. Director Thompson indicated at the Finance, Administration and Communications Committee meeting held April 17th, staff had presented several refinancing options. One option presented was to keep the payments the same and reduce the payment term to 5 or 6 years instead of the current 9 years. The second option, which is the proposed option, is to keep the same term of 9 years with much lower payments which would save the District approximately $65,000 to $70,000 annually. He indicated it was also discussed if there was a possibility of extending the bond issuance to finance Capital Improvement Projects (CIP) that may move forward. Chief Financial Officer Beachem indicated that the bond issuance only covers potable water projects and that there was no potable water projects planned in the next 6 years; therefore, extending the bond issuance was not required. However, Mr. Beachem indicated that financing for sewer projects will be needed in the future, but those projects are funded by state revolving funds which is fairly inexpensive. He also indicated that funding for potable water and sewer projects are maintained separately. Director Thompson commended staff for acquiring 1.7% average interest rate for the refinancing. It was indicated by staff that the bond sale closing was originally scheduled for May 30th, but it has been moved to June 6th. President Lopez inquired if there was a time limit to locking in the interest rate and closing the bond sale. Bond Counsel Bob Whalen indicated that there is no legal limit for the length of time to close the sale of bonds and stated that the District is well within the timeframe of closing as it usually takes an average time of 2-4 weeks for the process. He noted that the interest rate will be locked-in on the bid date, which is scheduled on May 14, 2013.
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Director Thompson also indicated that at the committee meeting Bond Counsel Whalen had indicated that the Security and Exchange Commission (SEC) requires staff and board members to review the key portions of the Official Statement to assure the information is accurate. The key sections are in particular the information about the District, not so much the terms of sale. On motion by Director Croucher, seconded by Director Thompson and carried with the following vote: Ayes: Directors Croucher, Gonzalez, Lopez, Robak and Thompson Noes: None Abstain: None Absent: None to adopt Resolution No. 4203 authorizing the issuance of, not-to-exceed, $9,000,000 in Otay Water District 2013 water revenue refunding bonds, and authorizing the General Manager and the Chief Financial Officer to execute and deliver related documents and take other related actions necessary for the refinancing of the 2004 Certificates of Participation. 9. BOARD a) DISCUSSION OF 2013 BOARD MEETING CALENDAR There were no changes to the board meeting calendar. District Secretary Susan Cruz noted that the May 14, 2013 Budget Workshop meeting will be held at 3:00pm. INFORMATIONAL ITEMS 10. THESE ITEMS ARE PROVIDED TO THE BOARD FOR INFORMATIONAL PURPOSES ONLY. NO ACTION IS REQUIRED ON THE FOLLOWING AGENDA ITEMS. a) STRATEGIC PLAN PERFORMANCE MEASURE REPORTING Chief of Information Technology Geoff Stevens provided a report on the status of the District’s Strategic Plan Performance Measures. He noted that for safety precautions, the District is in the process of outsourcing its external website and indicated that the board members will be receiving an email that will provide information on how to access the Intranet. He demonstrated how the site is interactive and showed how, as per the balance score card, the measures are divided into four categories (customer, financial, learning and growth, and business processes). He demonstrated how to drill down to objectives and measures, status and benchmark for each District department. The status is divided into different colors (blue= complete, orange=on hold, red=behind, etc.). Mr. Stevens also showed where to access the actual Strategic Plan on the Extranet.
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In response to a question from Director Croucher, Mr. Stevens stated that approximately 3 years of information is available for review on the Extranet and that reports are available to print for up to a 5-year period. He stated, however, the information for every objective, since inception, is held in the system and a report can be provided from the past information. Director Thompson inquired if the basic unit of the database is the “objective” and all information builds from the objective. Mr. Stevens stated that there are two (2) basic tools in the database; objectives and measures. Mr. Stevens indicated that the objectives are developed from the Mission Vision Statement, strategy and goals. The only thing that the District actually measures is the performance on objectives and performance measures. Director Thompson inquired if each objective has a finite beginning and end and is expected to be completed annually. Mr. Stevens stated that it depends on the issue and that some objectives can extend over multiple years. Director Robak commented that the District is on the cutting edge of technology and that he would like to challenge IT staff to create a friendly mobile bill pay application to make it as easy as possible for customers to pay their bills. President Lopez shared that he attended a Water Conservation Garden Workshop and indicated that some of the attendees shared their interest in the Otay Water District’s Strategic Plan; many of them indicated they had reviewed the strategic plan on the District’s website and had inquiries about it. He thanked Chief of Information Technology Stevens and staff for making the strategic plan available on the District’s website and stated that staff should start thinking about what the website should look like in five (5) to seven (7) years from now. Mr. Geoff Stevens commented that the computer application helps with the District’s Strategic Plan in terms of transparency, but in essence the Plan itself is a new culture and more valuable than the computer application because it can be referred to when performing business processes. Director Croucher commented that one of the reasons the board supports the Strategic Plan is because it measures efficiency and effectiveness of the District’s business process. The Plan also helps the District stay on track with its mission, which is to provide the best service to its customers. General Manager Watton agreed with Director Croucher about how the Strategic Plan keeps the District on track. He stated that at the May 14, 2013 Budget Workshop, the Board will see how the Strategic Plan correlates with the District’s budget. REPORTS 11. GENERAL MANAGER’S REPORT
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General Manager Mark Watton presented his report which included the District Landscape Contest, Residential Water Surveys, Employee Information Meeting, ESRI Visit & Asset Management, Meter Efficiency Data, and the FY 2014 Budget and Rate Model. Mr. Watton also presented handouts that included a UT San Diego news article regarding Olivenhain Municipal Water District’s hunt for a new well site and several CWA presentations (Salton Sea Update, Report on Evaluation of Proposed Camp Pendleton Seawater Desalination Project, and Colorado River Conveyance Option). General Manager Watton also shared a page from a court reporter’s transcript (1 page only) of the judge’s comments with regard to the CWA v. MWD litigation. The one-page transcript describes the court’s feelings regarding MWD’s frivolous objections associated with the release of documents requested by CWA under the California Public Records Act. General Counsel Dan Shinoff stated that the court is very critical of law firms wasting taxpayers’ dollars and the court’s time with frivolous matters. General Manager Watton indicated that the judge ruled that all discoveries must be put forth by May 10, 2013. Director Croucher reported that Lake Hodges had a pump failure which destroyed a lot of the core work that was completed. He indicated that Lake Hodges is dealing with cost overruns, which include design issues. He provided an update on the San Vicente project and indicated that it is moving along. He shared that MWD is going through its budget process and that its sales predications are questionable. Director Croucher stated that the MWD board delegates representing CWA at first believed that sale predictions were too high and now they are questioning if MWD has enough water supply to meet the demands of its customers. He shared that he met with Congressman Scott Peters and Congressman Peters acknowledges that there are problems in the State, such as taxpayers putting $1 into Medicare and are trying to receive $3 in benefits. 12. DIRECTORS' REPORTS/REQUESTS Director Robak commented on economic impacts that the District could be facing, such as the revised estimate of the proposed California water packages that is approximately $35 billion and the $14 billion Twin Tunnels. He also commented on the CWA v. MWD litigation and stated that the handouts provided by General Manager Watton were indicative of the direction that the litigation is heading. In response to several questions from Director Robak, General Manager Watton stated that an alternative pipeline near the Salton Sea area has been discussed and continues to be considered by CWA. Director Croucher indicated that CWA holds several designs for possible alternative pipeline alignments. It was also shared that the City of San Diego and CWA are working together on a Pre-Purification Project.
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13. PRESIDENT’S REPORT President Lopez reported on meetings he attended during the month of April 2013 (a list of meetings he attended is attached). 14. ADJOURNMENT With no further business to come before the Board, President Lopez adjourned the meeting at 4:49 p.m. ___________________________________ President ATTEST: District Secretary
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President’s Report May 1, 2013 Board Meeting A) Meetings attended during the Month of April 2013:
1) April 3: Attended the District’s Regular Board Meeting
2) April 13: Attended the Water Conservation Garden Strategic Plan Workshop 3) April 16: Committee Agenda Briefing. Met with General Manager Watton to review items that will be presented at
the April Committee meetings.
4) April 17: Attended the District’s Finance, Administration & Communications Committee. Reviewed, discussed, and made recommendation on items that will be presented at the May
Board Meeting.
5) April 24: Met with City of Chula Vista Mayor Cheryl Cox.
Updated her on the Rosarito Desalination Project and other Otay matters. Attendees: Director Mitch Thompson, General
Manager Mark Watton and Communications Officer Armando Buelna. 6) April 26: a. Board Agenda Briefing. Met with General Manager Watton and General Counsel Dan Shinoff to review items that will be presented at the May Board Meeting. b. Met with Assemblymember Shirley Weber. Updated her on
the Rosarito Desalination Project and other Otay matters. Attendees: General Manager Mark Watton and Communications Officer Armando Buelna. 7) April 30: Met with City of Chula Vista Councilmember Aguilar. Updated her on the Rosarito Desalination Project and other Otay matters. Attendees: Director Mitch Thompson, General Manager Mark Watton and Communications Officer Armando Buelna.
STAFF REPORT
TYPE MEETING: Regular Board
MEETING DATE: June 5, 2013
SUBMITTED BY:
Kevin Cameron
Assistant Civil Engineer
Bob Kennedy
Engineering Manager
PROJECT: P2507-
001102
DIV. NO. 2
APPROVED BY:
Rod Posada, Chief, Engineering
German Alvarez, Asst. General Manager
Mark Watton, General Manager
SUBJECT: Approve Utility Agreements No. 33545, 33551, and 33556 with
Caltrans for the East Palomar Utility Relocations
GENERAL MANAGER’S RECOMMENDATION:
That the Board authorize the General Manager to execute Utility
Agreements No. 33545, 33551, and 33556, with Caltrans for the East
Palomar Utility Relocations (see attached Exhibit A for Project
Location and Exhibit B for Utility Agreements).
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To obtain Board authorization for the General Manager to execute
Utility Agreements No. 33545, 33551, and 33556 with Caltrans for
relocation of District facilities in conflict with Caltrans’ I-805
South Project.
ANALYSIS:
Caltrans has completed the design of new carpool/express lanes (HOV)
within the freeway median along an 11 mile stretch of I-805 between
East Palomar Street in Chula Vista and the I-805/SR 15 interchange in
San Diego. The Project includes construction of a Direct Access Ramp
AGENDA ITEM 7a
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(DAR) at East Palomar Street that will connect to the express
lanes, as well as in-line transit stations, and park and ride
locations.
The District currently operates two (2) pipelines that cross
Interstate 805 (I-805) freeway; a 10-inch pipeline within the
East Palomar Overpass, and a 12-inch pipeline that runs under
the freeway approximately 1300 feet south of East Palomar
Street. These pipelines feed approximately 850 meters west of
the freeway in the 458 pressure zone (see Exhibit C for service
area).
In November 2010, Caltrans notified the District about plans to
demolish and reconstruct the East Palomar Bridge Overpass.
During the bridge reconstruction, the 10-inch pipeline would be
out of service for approximately 24 months. In January 2013,
the Board approved awarding a construction contract to Basile
Construction for the 12-inch Potable Water Pipeline in East
Orange Avenue, I-805 Crossing (P2513). The Orange Avenue
pipeline will serve as the second crossing while the Palomar
pipeline is out of service. Once the bridge is complete and the
Palomar pipeline is put back into service, this third crossing
would provide redundancy to the service area and allow future
maintenance on any one of the crossings without interruption of
service.
Responding to a request from Caltrans, staff submitted claim
letters for two (2) crossings and one (1) facility relocation
where the District has utility conflicts. Subsequently, the
District received notices to relocate. Caltrans has prior
rights for the portion of the Palomar pipeline within the
Caltrans right-of-way, and the District has prior rights outside
of Caltrans right-of-way. The District has prior and superior
rights for the 12-inch pipeline under I-805, 1,300 feet south of
the Palomar crossing. Caltrans will be performing the
relocations at each of the three (3) sites.
Utility Agreement # 33545:
The scope of work for Utility Agreement No. 33545 includes
relocating and replacing approximately 332 linear feet of 10-
inch cement mortar lined and coated steel pipe (CMLCSP) located
within the Caltrans right-of-way on I-805 in the East Palomar
bridge, and 142 linear feet of 10-inch CMLCSP and 12-inch ACP in
the public right-of-way. This relocation is necessary due to
the realignment of the Palomar Street overpass and the addition
of the new DAR onramp for the carpool lanes. The relocation
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will not adversely affect any District customers’ water service.
The bridge crossing will be inaccessible for approximately 18-24
months while Caltrans reconstructs the East Palomar overpass.
The calculated depreciation cost for the existing pipeline is
$7,780. The total design and inspection costs to be incurred by
the District for this relocation are estimated at $275,000. The
estimated construction cost for the relocation of the 12-inch
pipeline is $376,000 and will be performed by Caltrans.
Caltrans has prior rights for the portion of the pipeline within
the bridge and state right of way. The District is responsible
for the design, inspection, and construction costs for the
portion within the state right-of-way and the betterment costs
within the state right-of-way. Caltrans is responsible for the
cost of the design, inspection, and construction costs minus
depreciation and betterment outside of the state right-of-way.
The total District’s liability for this agreement is $387,000.
In summary, of the $623,220 in total cost for the replacement,
the District is responsible for 62.1% ($387,000) and Caltrans is
responsible for 37.9% ($236,220).
Utility Agreement # 33551:
The scope of work for Utility Agreement No. 33551 includes
relocating a fire hydrant located at the corner of East Palomar
Street and Nacion Avenue, 40 feet south on Nacion Avenue. This
relocation is necessary due to the widening of East Palomar
Street and the East Palomar bridge. The relocation will not
adversely affect any District customers.
The calculated depreciation cost for the existing fire hydrant
is $764. The total design and inspection costs to be incurred
by the District for this relocation are estimated at $2,000.
The estimated construction cost for installing the new fire
hydrant is $13,000 and will be performed by Caltrans. The
hydrant is outside of the state right-of-way, therefore,
Caltrans is responsible for the design, inspection, and
construction cost minus depreciation. The District’s total
liability for this agreement is $764.
Utility Agreement # 33556:
The scope of work for Utility Agreement No. 33556 includes
relocating and replacing approximately 50 linear feet of 12-inch
concrete cylindrical pipe (CCP) located in 1,300 feet south on
I-805 of the East Palomar bridge. The 50 feet of 12-inch CCP
will be replaced with CMLCSP. This relocation is necessary due
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to the widening of the freeway to accommodate the carpool lanes.
The relocation will not adversely affect any District customers.
This work also includes the installation of a 40 foot long
concrete mat over the existing pipeline to protect it from the
new retaining wall Caltrans will be installing.
The calculated depreciation cost for the existing 50 feet of 12-
inch CCP is $709. The total design and inspection costs to be
incurred by the District for this relocation are estimated at
$15,000. The estimated construction cost for the relocation and
protective pad is $32,500 and will be performed by Caltrans.
The District has prior rights, therefore, Caltrans is
responsible for the design, inspection, and construction costs
minus depreciation and betterment. The total District’s
liability for this agreement is $709.
Overall:
The total District’s liability, as described in the claim letter
dated June 7, 2012, is $388,473.
Caltrans Responsibility OWD Responsibility
Design – 33545 $90,000 $110,000
Depreciation $7,780
Construction1 $111,220 $229,220
Inspection $35,000 $40,000
Subtotal – 33545 $236,220 $387,000
Design - 33551 $1,400
Depreciation $764
Construction $13,000
Inspection $600
Subtotal - 33551 $15,000 $764
Design - 33556 $11,000
Depreciation $709
Construction $32,500
Inspection $4,000
Subtotal - 33556 $47,500 $709
Total $298,720 $388,473
1. Construction costs for 33545 include betterment for OWD
Consistent with the conditions of all other utility agreements
between the District and Caltrans, actual costs may not exceed
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125 percent of the estimated cost in the agreement without a
revised amendment being executed. Currently, the District has
incurred higher costs than originally anticipated; however, the
higher costs are within the 125 percent and will not need to be
amended at this time.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
The total budget for CIP P2507, as approved in the FY 2013
budget, is $900,000. Total expenditures, plus outstanding
commitments and forecast, are $501,381.
Based on a review of the financial budget, the Project Manager
anticipates that the budget for CIP 2507 will be sufficient to
support the Project. See Attachment B for budget detail.
Finance has determined that 100% of the funding is available
from the Replacement Fund.
STRATEGIC GOAL:
This Project supports the District’s Mission statement, “To
provide high value water and wastewater services to the
customers of the Otay Water District in a professional,
effective, and efficient manner” and the General Manager’s
Vision, “A District that is at the forefront in innovations to
provide water services at affordable rates, with a reputation
for outstanding customer service.”
LEGAL IMPACT:
None.
KC/BK:jf
P:\WORKING\CIP P2507 - E. Palomar Street Utility Relocation\Staff Reports\BD 06-05-13, Staff
Report, Utility Agreement 33545, 33551, 33556, (KC-BK).docx
Attachments: Attachment A – Committee Action
Attachment B – Budget Detail
Exhibit A – Project Location
Exhibit B – Utility Agreements
Exhibit C – Customers in the 458 Pressure Zone,
West of the I-805
ATTACHMENT A
SUBJECT/PROJECT:
P2507-001103 Approve Utility Agreements No. 33545, 33551, and 33556 with
Caltrans for the East Palomar Utility Relocations
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee
reviewed this item at a meeting held on May 16, 2013 and the
following comments were made:
Staff is requesting that the Board authorize the General
Manager to execute Utility Agreements No. 33545, 33551, and
33556, with Caltrans for the East Palomar Utility Relocations.
Staff provided a background of the East Orange Avenue Bridge
Project that requires District facilities at three (3)
locations to be temporarily out of service or relocated (See
Exhibit A). It was indicated that on January 2, 2013, the
Board gave authorization to construct a 12” pipeline through
the Orange Avenue Bridge over the I-805.
Staff provided the scope of work for the Palomar crossing
(Utility Agreement #33545), Fire Hydrant relocation (Utility
Agreement #33551), and the 12-inch pipeline crossing the I-805
(Utility Agreement #33556). See Exhibit B for details of each
Utility Agreement.
Staff indicated that the total District liability per the
agreements is $388,473 and that the breakdown is located on
the table on page 3 of the staff report.
In response to a question by the Committee, staff indicated
that the pipeline crossing the I-805 is essentially a
redundancy pipeline that would be utilized as a back-up
pipeline to prevent interruption of water services should the
main pipeline ever fail.
The Committee indicated that the total budget for CIP P2507 is
$900,000, but total expenditures plus outstanding commitments
and forecast amounted to $501,381. The Committee inquired if
the District anticipates a $400,000 savings or would it be
dedicated to additional work for CIP P2507. Staff indicated
that the budget of $900,000 for CIP P2507 included an
allocation for anticipated work associated with the pipeline
installation. However, Caltrans was able to perform the work
which allowed the District to save money. It was indicated
that the money saved will be rolled back into the CIP budget.
Upon completion of the discussion, the Committee supported
presentation to the full Board as a consent item.
ATTACHMENT B
SUBJECT/PROJECT:
P2507-001103 Approve Utility Agreements No. 33545, 33551, and 33556 with
Caltrans for the East Palomar Utility Relocations
805
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OTAY WATER DISTRICTEAST PALOMAR UTILITY RELOCATIONLOCATION MAP
EXHIBIT A CIP P2507
0 300150Feet
PALOMAR STREET
East Palomar BridgeUA# 33545
Fire Hydrant RelocationUA# 33551
12-inch PL Under I-805UA# 33556
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EXHIBIT B
UTILITY AGREEMENTS
# 33545
# 33551
# 33556
805
OWD BOUND
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SWEETWATERAUTHORITY OWD BOUNDA
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VICINITY MAP
PROJECT SITE
NTSDIV 5
DIV 1
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DIV 3
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OTAY WATER DISTRICTEAST PALOMAR UTILITY RELOCATIONLOCATION MAP
EXHIBIT C CIP P250701,000500Feet
PALOMAR STREET
ORANGE
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OLYMPIC
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Service Area Affected byCaltrans Work in the458 Pressure Zone
Potable Pipelines458 Pressure Zone
EAST PALOMAROVERPASS10-INCH PIPELINETO BE TEMPORARILYOUT OF SERVICE
12-INCH PIPELINE UNDER I-805, 50 FT.PORTION TO BE LOWERED
SWEETWATERAUTHORITY
458-1 & 458-2TANKS
NEW 12-INCH PIPELINEIN ORANGE AVENUE OVERPASSTO BE COMPLETED 10/2013
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: June 5, 2013
SUBMITTED BY: Jose Martinez, Utility
Services Manager
W.O./G.F. NO: DIV. NO. All
APPROVED BY:
(Chief)
Pedro Porras,
Chief, Water Operations
APPROVED BY:
(Asst. GM):
German Alvarez,
Assistant General Manager
SUBJECT: AWARD PURCHASE ORDER TO KIRK PAVING FOR ANNUAL AS-NEEDED
PAVING SERVICES
GENERAL MANAGER’S RECOMMENDATION:
That the Board authorize issuing a blanket purchase order to
Kirk Paving in an amount not to exceed $175,000 for as-needed
asphalt paving services from July 1, 2013 through June 30, 2014.
COMMITTEE ACTION:
Please see Attachment “A”.
PURPOSE:
To present bid results and request that the Board authorize
issuing a blanket purchase order to Kirk Paving, Lakeside, CA
for as-needed asphalt paving services from July 1, 2013 through
June 30, 2014 in an amount not to exceed $175,000.
ANALYSIS:
As a regular course of business, the District is required to
maintain and repair its water delivery infrastructure. Routinely
this work requires the removal and re-installation of asphalt
paving in public roadways. It has been shown more effective and
efficient for the District to use outside contractors for its
asphalt paving work. Therefore, the District has used outside
asphalt paving contract services for more than eight (8) years.
AGENDA ITEM 7b
As-needed paving services has been included in the FY 2014
Operating Budget under Contracted Services. The FY 2014 budget
for Contracted Services is $175,000.
In accordance with District’s purchasing requirements, a notice
was published and bids were solicited for this work on a “unit
price” basis. On April 24, 2013 nine (9) contractors attended a
mandatory pre-bid meeting and on May 6, 2013 bids were received
and publicly opened with the following results from five(5)
bidders:
Bidder Weighted
Score
Kirk Paving 600.80
Miller Paving 675.64
Frank & Son 677.80
TC Construction Company 723.30
Angus Asphalt 783.00
The low bidder was determined to be Kirk Paving, Lakeside CA.
Attachment B was produced by the purchasing manager and is
attached.
Kirk Paving served as the FY-2013 as-needed paving service
contractor for the District and has performed all required work
with no issues noted. We are confident that they will be able
to perform the required work.
Bids have been submitted on a unit cost basis for the types of
work typically required during paving. The types of work are
assigned a weight factor based on the District’s experience of
the frequency they will be employed during the term of the
agreement and these weights are multiplied by the unit cost to
determine a unit score. Unit scores are totaled to provide the
overall score of the bid and the contractor with the lowest
overall score is the low bidder. Please refer to Attachment B.
FISCAL IMPACT: ________
The FY 2014 budget request includes $175,000 for as-needed
paving services. The project manager has projected that this
requested amount is sufficient to meet the paving needs in the
2014 fiscal year.
STRATEGIC GOAL:
Strategy: Stewards of Public Infrastructure
Goal: Conduct the best practice preventative maintenance
activities.
LEGAL IMPACT:
None.
General Manager
Attachment “A”, Committee Action
Attachment “B”, FY14 As-needed Paving Services Score Sheet
ATTACHMENT A
SUBJECT/PROJECT:
Award Purchase Order to Kirk Paving for Annual As-Needed
Paving Services
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee reviewed
this item at a meeting held on May 16, 2013 and the following comments
were made:
Staff requested that the Board authorize issuing a blanket
purchase order to Kirk Paving in an amount not to exceed $175,000
for as-needed asphalt paving services from July 1, 2013 through
June 30, 2014.
It was noted that the District is required to maintain and repair
its water delivery infrastructure, which in many cases involves
removal and re-installation of asphalt paving. The District
determined that it is more efficient to contract out asphalt
paving and has contracted this type of service for the past eight
years.
Staff indicated that information of the bidding process is
provided on the second page of the staff report and details of
the bidding results are provided in Attachment B. It was noted
that bids were submitted on a unit cost basis for the typical
work required for paving. Staff determined that Kirk Paving had
the lowest bid cost.
The Committee inquired if a reference check was performed on Kirk
Paving. Staff stated yes and indicated that no issues were found
on Kirk Paving. Staff noted that Kirk Paving is the District’s
current annual “As Needed Paving Contractor” and that they are
confident that the company will continue to perform the required
work.
In response to a question by the Committee, staff stated that the
type of services to be performed and scoring of each bid,
including weighting of each item, was included in the Bid
Invitations that were provided to all candidates.
The Committee commented that the average unit bid price for Saw
Cut seems to be approximately $2.50; however, Kirk Paving’s bid
was $0.80. The Committee inquired about the significant
difference between Kirk Paving’s bid and the other candidates for
saw cut services. Staff stated that Kirk Paving does not sub-
contract out saw cut services and maintains their own saw cutting
equipment, which reduces their unit cost.
Following the discussion, the Committee supported staffs’
recommendation and presentation to the full board as a consent item.
Item Wght Type of Service
Unit Bid
Price
Total
Score
Unit Bid
Price
Total
Score
Unit Bid
Price
Total
Score
Unit Bid
Price
Total
Score
Unit Bid
Price
Total
Score
1 10 Asphalt 0"-6"17.60$ 176 16.75$ 167.50 15.04$ 150.40 17.35$ 173.50 17.00$ 170.00
2 5 Asphalt 7"-12"17.80$ 89 17.00$ 85.00 16.88$ 84.40 19.35$ 96.75 17.00$ 85.00
3 5 Cap/Sheet 0"-1"0.50$ 2.5 1.75$ 8.75 2.92$ 14.60 4.00$ 20.00 2.00$ 10.00
4 1 Satin Seal 0.10$ 0.1 0.15$ 0.15 0.65$ 0.65 0.75$ 0.75 0.40$ 0.40
5 1 Traffic Stripping 1.00$ 1 0.75$ 0.75 5.00$ 5.00 1.75$ 1.75 1.50$ 1.50
6 1 Grinding 1.50$ 1.5 2.25$ 2.25 2.38$ 2.38 5.00$ 5.00 3.00$ 3.00
7 1 Traffic Loops 5.00$ 5 12.00$ 12.00 15.00$ 15.00 13.00$ 13.00 12.00$ 12.00
8 1 Sand/Seal 0.50$ 0.5 0.75$ 0.75 1.28$ 1.28 1.50$ 1.50 2.00$ 2.00
9 1 Base Rem/Rep 8.00$ 8 14.00$ 14.00 13.50$ 13.50 20.00$ 20.00 20.00$ 20.00
10 10 Saw Cut 0"-6"0.80$ 8 2.50$ 25.00 2.41$ 24.10 2.25$ 22.50 2.00$ 20.00
11 10 Saw Cut 6"-12"0.80$ 8 2.00$ 20.00 2.41$ 24.10 3.25$ 32.50 3.00$ 30.00
12 1 Saw Cut 12" +0.80$ 0.8 2.75$ 2.75 2.41$ 2.41 4.25$ 4.25 4.00$ 4.00
300.4 338.9 337.82 391.5 357.9
Item Score Type of Service
Unit Bid
Price
Total
Score
Unit Bid
Price
Total
Score
Unit Bid
Price
Total
Score
Unit Bid
Price
Total
Score
Unit Bid
Price
Total
Score
1 10 Asphalt 0"-6"17.60$ 176 16.75$ 167.50 15.04$ 150.4 17.35$ 173.5 17.50$ 175.00
2 5 Asphalt 7"-12"17.80$ 89 17.00$ 85.00 16.88$ 84.4 19.35$ 96.75 17.50$ 87.50
3 5 Cap/Sheet 0"-1"0.50$ 2.5 1.75$ 8.75 2.92$ 14.6 4.00$ 20 2.00$ 10.00
4 1 Satin Seal 0.10$ 0.1 0.15$ 0.15 0.65$ 0.65 0.75$ 0.75 0.40$ 0.40
5 1 Traffic Stripping 1.00$ 1 0.75$ 0.75 5.00$ 5 1.75$ 1.75 1.50$ 1.50
6 1 Grinding 1.50$ 1.5 2.25$ 2.25 2.38$ 2.38 5.00$ 5 3.00$ 3.00
7 1 Traffic Loops 5.00$ 5 12.00$ 12.00 15.00$ 15 13.00$ 13 12.00$ 12.00
8 1 Sand/Seal 0.50$ 0.5 0.75$ 0.75 1.28$ 1.28 1.50$ 1.5 2.00$ 2.00
9 1 Base Rem/Rep 8.00$ 8 14.00$ 14.00 13.50$ 13.5 20.00$ 20 20.00$ 20.00
10 10 Saw Cut 0"-6"0.80$ 8 2.50$ 25.00 2.41$ 24.1 2.25$ 22.5 2.00$ 20.00
11 10 Saw Cut 6"-12"0.80$ 8 2.00$ 20.00 2.41$ 24.1 3.25$ 32.5 3.00$ 30.00
12 1 Saw Cut 12" +0.80$ 0.8 2.75$ 2.75 2.41$ 2.41 4.25$ 4.25 4.00$ 4.00
300.4 338.9 337.82 391.5 365.4
600.8 677.8 675.64 783 723.3
Score Month 1-6
Score Month 7-12
Total Score
Months 7-12
FY 2014 As-Needed Paving Services Bid Score Sheet
Kirk Paving Frank & Son Miller Angus
Months 1-6
TC Const
ATTACHMENT B
STAFF REPORT
TYPE MEETING: Regular Board
MEETING DATE: June 5, 2013
SUBMITTED BY: Dan Martin
Engineering Manager
PROJECT: R2094-003000
-004000
-005000
-006000
-007000
DIV. NO.1 & 2
APPROVED BY:
Rod Posada, Chief, Engineering
German Alvarez, Assistant General Manager
Mark Watton, General Manager
SUBJECT: Update for the Recycled Water Retrofit Program and Approve a
Request by the Aristata Homeowners Association to Waive Costs
and Expenses Related to the Agreement for Recycled Water
Retrofit between the Otay Water District and the Aristata
Homeowners Association
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors (Board)
receive an update for the Recycled Water Retrofit Pilot Program.
Additionally, that the Board approve a request by the Aristata
Homeowners Association (HOA) to waive costs and expenses related to
the Agreement for Recycled Water Retrofit between the District and
the Aristata HOA.
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To update the Board on the status of the Pilot Projects that are
participating in the Recycled Water Retrofit Program (see Exhibits A-
1 through A-4 for Project locations). Additionally, to obtain Board
approval to waive costs and expenses related to the Agreement for
AGENDA ITEM 7c
2
Recycled Water Retrofit between the District and the Aristata HOA as
requested by the Aristata HOA.
ANALYSIS:
At the September 2, 2009 Board Meeting, the Board adopted Policy
No. 52, “District Administration of Recycled Water Retrofit Program”
and approved the implementation of a Pilot Program to convert
existing multi-family dwelling projects that front recycled water
mains to utilize recycled water for their on-site water irrigation.
In accordance with Policy No. 52 (Policy), a grant program was
developed to assist users with the cost of converting existing
potable irrigation systems to recycled irrigation systems through a
retrofit of the existing facilities. Per the Policy, the District
will reimburse 50 percent of the on-site construction costs of the
conversion as approved by the District, and also cover plan check and
inspection costs. The applicant to the Program covers the remaining
50 percent plus design, engineering, and any other costs associated
with the retrofit.
As a result of the Board action, a grant application period was
opened for a limited time to solicit qualified applicants into the
Pilot Program. The initial Pilot Program, as approved by the Board,
consists of multi-family dwelling projects that front recycled water
mains. The goal of the Pilot Program is to evaluate the viability of
converting existing multi-family dwelling projects under the current
Policy as part of the Recycled Water Retrofit Program.
Applications were received and four (4) Homeowners Associations
(HOAs) entered into agreements with the District for Conversion
Projects from potable to recycled water as part of the Pilot Program.
Table 1 below lists the four HOAs, the anticipated water savings
associated with each Pilot Conversion Project, and expenditures for
each Project to date:
TABLE 1
Homeowners Association Pilot
Conversion Projects
Anticipated
Annual Savings
(Acre-Feet)
Expenditures
as of
4/30/13
Tapestry & Mosaic HOA 12 $50,835
Agave & Seguaro HOA 27 $32,865
Aspire-Encore at Rancho Del Rey HOA 13 $43,784
Aristata HOA 10 $23,692
Total 62 $151,176
Funding for the overall Recycled Water Retrofit Pilot Projects comes
from the CIP R2094 – Potable Irrigation to Recycled Project. The
3
total Project budget for CIP R2094, as approved in the FY 2013
budget, is $3,100,000. This budget also includes work to construct a
new recycled main along Otay Lakes Road in the City of Chula Vista.
Total expenditures to date for CIP R2094 are $1,528,695. Of this
total, the expenditures to date related to the delivery of the four
Pilot Projects included in the District’s Recycled Water Retrofit
Program are $151,176, as noted in Table 1. Total expenditures, plus
outstanding commitments and forecast for all the work included in CIP
R2094, are $1,695,895. A breakdown of the costs is shown in
Attachment B – Budget Detail for CIP R2094.
Early Lessons Learned
Although the Pilot Projects are not completed at this time, the Pilot
Program has identified some early lessons learned. These early
lessons include challenges associated with implementing a recycled
water conversion on a private existing potable irrigation system. In
many instances, the condition of the existing HOA irrigation systems
were not well documented, which resulted in unforeseen changes that
impacted the scope of the work. Additionally, HOAs are not familiar
with the County of San Diego Department of Environmental Health (DEH)
and the State of California Department of Public Health (CDPH)
requirements or the management of specialized contractors for
recycled water irrigation systems, suggesting additional education
and extended hand-holding may be required on any future projects.
The combination of these two factors have contributed to delays and
unforeseen costs in the overall construction and delivery of the
Projects. This is documented by way of the amendments to extend the
original agreements beyond their original term.
As a result, the challenges have also translated into additional
costs not anticipated at the beginning of the Project for both the
HOAs and the District. This is documented by way of the District’s
expenditures to date on each of the Projects, also noted in Table 1.
It should be noted that these expenditures do not currently include
the District’s anticipated construction reimbursement to the HOAs, as
provided for in the District’s agreements with the HOAs. Based on
the District’s experiences with the Pilot Program thus far, it
appears that the costs associated with the implementation of the
Recycled Water Retrofit Program at existing multi-family developments
outweigh the overall benefits for the District.
Project Delivery Status
The following provides an update on the Project delivery status of
each Project:
4
Tapestry & Mosaic HOA
The original agreement for the Tapestry & Mosaic HOA was executed on
January 20, 2010 and established an estimated cost of $21,000 for the
reimbursement amount of the Project. Since that time, two amendments
have been requested by the Tapestry & Mosaic HOA and granted by the
District to extend the date of completion. The current date of
completion, as provided by the second amendment to the agreement, is
January 20, 2014. The Project is approximately 65% complete to date.
A revised Title 22 Report, required by DEH and CDPH, was approved in
February 2013. The Project is currently scheduled for completion in
December 2013.
Agave & Seguaro HOA
The original agreement for the Agave & Seguaro HOA was executed on
January 20, 2010 and established an estimated cost of $40,000 for the
reimbursement amount of the Project. Since that time, two amendments
have been requested by the Agave & Seguaro HOA and granted by the
District. The current date of completion, as provided by the second
amendment to the agreement, is June 30, 2013. The Project is
approximately 90% complete to date. A site test with DEH is
scheduled for May 2013. The Project is currently scheduled for
completion in June 2013.
Aspire-Encore at Rancho Del Rey HOA
The original agreement for the Aspire-Encore at Rancho Del Rey HOA
was executed on June 21, 2011 and established an estimated cost of
$51,000 for the reimbursement amount of the Project. The current
date of completion, as provided by the agreement, is June 21, 2013.
The Project is approximately 90% complete to date with some on-site
corrections pending prior to acceptance by the District and DEH. The
Project is currently scheduled for completion in June 2013.
Aristata HOA
The original agreement for the Aristata HOA was executed on
January 20, 2010 and established an estimated cost of $20,000 for the
reimbursement amount of the Project (see Exhibit B). Since that
time, one amendment has been requested by the Aristata HOA and the
Project is approximately 20% complete to date, including the
development of approved plans and an approved Title 22 Report. The
term of the agreement with Aristata HOA, as amended, expired on
January 20, 2013. Staff had reached out to the Aristata HOA
regarding an additional amendment to the agreement, however, the HOA
failed to respond prior to the expiration of the agreement.
On March 4, 2013, the District received a letter from the Aristata
HOA (Exhibit C) stating that the Aristata HOA Board had discussed the
financial impact of the agreement for the Conversion Project from
5
potable to recycled water and had voted that it is not feasible to
move forward. In addition, the Aristata Board noted that honoring
the agreement with the District would create a significant financial
hardship to the HOA. As such, the HOA has requested not to proceed
with the Project at this time. Given this notification from the
Aristata HOA, the District has not extended the date of completion
and is working with the Aristata HOA to reconcile the District’s
costs to date on the Project.
The terms of Section 9 of the Aristata HOA agreement (Exhibit B) are
consistent with the Board of Directors Policy No. 52, which states
that if the participant fails to complete the Retrofit Facilities as
provided for in the agreement, the participant is obligated to pay
District all costs and expenses incurred in connection with the
Retrofit Facilities. Though the agreement with the Aristata HOA has
expired and they do not intend on completing the recycled water
retrofit, given the status of the Pilot Program as summarized in the
Early Lessons Learned section of this report, staff is not
recommending that the District pursue Aristata HOA for the costs and
expenses incurred by the District at this time. Instead, staff is
recommending that the District grant the HOA’s request to waive
reimbursement for the expenditures of this Pilot Project due to
financial hardship.
The decision to grant the HOA’s request stop work on the project and
not take the project to completion will result in avoided costs for
the District that are estimated at $40,000.00. These avoided costs
include the estimated cost of $20,000 for construction reimbursement
established in the agreement plus District inspection costs. The
inspection costs estimated to take the Aristata HOA project to
completion are $20,000 based on the other recycled water retrofit
projects included in the pilot program. The Project has an approved
set of plans and a Title 22 Report. These items could be resurrected
should the District and the Aristata HOA decide to move the Project
forward at a future date under a revised agreement that addresses the
lessons learned identified during the pilot.
Conclusion
As noted in the Early Lessons Learned section of this report, the
Pilot Program has demonstrated that the costs associated with the
implementation of the Recycled Water Retrofit Program at existing
multi-family developments outweigh the overall benefits for the
District. As such, staff is recommending that the Pilot Projects
conclude and that any future developments that apply for the
District’s Recycled Water Retrofit Program be brought to the Board
for consideration on a Project-by-Project basis. If the District is
approached by a development interested in applying for the District’s
6
Recycled Water Retrofit Program, a feasibility study will be prepared
as part of a recommendation to enter into an agreement.
Next Steps
Staff will work with the existing Pilot Project participants to
complete the recycled water retrofit work in accordance with the
terms of the existing agreements to conclude the Pilot.
FISCAL IMPACT: Joseph Beachem, Chief Financial Officer
Funding for the overall Project comes from CIP R2094. The total
budget for CIP R2094, as approved in the FY 2013 budget, is
$3,100,000. Total expenditures, plus outstanding commitments and
forecast, is $1,685,895. See Attachment B for budget detail.
There is a positive fiscal impact associated with terminating the
agreement and approving a waiver of costs and expenses related to the
Agreement for Recycled Water Retrofit between the District and the
Aristata HOA. The termination of the agreement results in avoided
costs for the District associated with the completion of this pilot
recycled water retrofit. The avoided costs include the estimated
cost of $20,000 for future construction reimbursement committed to in
the agreement plus future inspection costs associated with taking the
project to completion. The future inspection costs estimated to take
the Aristata HOA project to completion are $20,000 based on the other
recycled water retrofit projects included in the pilot program. The
District costs and expenses recommended to be waived by the Board as
part of this item total $23,692.
Based on a review of the financial budget, the Project Manager
anticipates that the budgets will be sufficient to support the
Project.
Finance has determined that 60% of the funding is available from the
Betterment ID 22 Fund and 40% of the funding is available from the
New Water Supply Fee Projects Fund.
STRATEGIC GOAL:
This Project supports the District’s Mission statement, “To provide
high value water and wastewater services to the customers of the Otay
Water District in a professional, effective, and efficient manner”
and the General Manager’s Vision, “A District that is at the
forefront in innovations to provide water services at affordable
rates, with a reputation for outstanding customer service.”
7
LEGAL IMPACT:
None.
DM:jf
P:\Public-s\STAFF REPORTS\2013\BD 06-05-2013\BD 06-05-2013, Staff Report, Recycled Water Retrofit
Program Update, (DM-RP).docx
Attachments: Attachment A – Committee Action
Attachment B – R2094 Budget Detail
Exhibit A-1 – Tapestry & Mosaic HOA Location Map
Exhibit A-2 - Agave & Seguaro HOA Location Map
Exhibit A-3 - Aspire-Encore HOA Location Map
Exhibit A-4 - Aristata HOA Location Map
Exhibit B – Original Aristata HOA Agreement
Exhibit C - March 4, 2013 Letter from Aristata HOA
ATTACHMENT A
SUBJECT/PROJECT:
R2094-Various
Update for the Recycled Water Retrofit Program and Approve
a Request by the Aristata Homeowners Association to Waive
Costs and Expenses Related to the Agreement for Recycled
Water Retrofit between the Otay Water District and the
Aristata Homeowners Association
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee reviewed
this item at a meeting held on May 16, 2013 and the following comments
were made:
Staff is requesting that the Board receive an update for the
Recycled Water Retrofit Pilot Program (Pilot Program) and
approve a request by the Aristata Homeowners Association (HOA)
to waive costs and expenses related to the Agreement for
Recycled Water Retrofit between the District and the Aristata
HOA.
Staff provided a background of the Pilot Program that was
adopted by the Board on September 2, 2009 (Board Policy No. 52)
and implemented to convert existing multi-family dwelling
projects that front recycled water mains to utilize recycled
water for their on-site water irrigation.
Staff stated that per Policy No. 52, the District will
reimburse 50% of the on-site construction costs of the
conversion as approved by the District, and also cover plan
check and inspection costs. The applicant to the Pilot Program
covers the remaining 50% of the on-site construction plus
design, engineering, and any other costs associated with
retrofit.
Staff indicated that the District entered into agreements with
four (4) HOAs: Tapestry & Mosaic, Agave & Saguaro at
Windingwalk, Aspire Encore (H St./I-805 area), and Aristata at
Windingwalk. Location maps for the HOAs are provided in
Exhibits A-1 to A-4.
Staff provided a status of the four HOA retrofit projects
(details on page 4 of the staff report) and indicated that as
of April 30, 2013, the District has expended a combined total
of $151,176.00 (details provided on page 2 of the staff
report).
Staff discussed a couple of early lessons learned that
represented challenges associated with implementation of a
recycled water conversion on private existing potable
irrigation systems. One identified challenge was the existing
systems’ conditions that were not well documented and found to
be in poor condition; this resulted in unforeseen changes that
impacted the scope of work. Another challenge was the HOA’s
level of familiarity with the requirements of a recycled water
conversion; the HOAs were not familiar with County and State
requirements and the management of specialized contractors for
recycled water irrigation systems. It was noted that these
challenges resulted into additional costs that were not
anticipated by either the HOAs or the District.
Staff indicated that on March 4, 2013, the Aristata HOA sent a
letter to the District indicating that it was not feasible to
move forward with the project and that it would create a
significant financial hardship to the HOA. Staff stated that it
is estimated that the HOA costs to date for engineering and
design exceed costs expended by the District for this project.
This project is approximately 20% complete and is estimated
that an additional $40,000 for the District’s share of
construction plus inspection would be expended by the District
should this project be taken to completion. Staff noted that
the $40,00 represents 50% of the District’s share of the pilot
project plus inspection.
Given the progress of the Aristata HOA’s pilot project and
their notification of financial hardship, plus the risk of
additional costs by the District, staff recommended that the
District mutually terminate the project and grant the Aristata
HOA’s request to waive expenses and costs that currently total
$23,692 as shown in Attachment B.
The Committee inquired if the Aristata HOA project installed a
main system, or any irrigation system, that the District could
take advantage of in the future. Staff stated that a main
system already existed before the Aristata HOA project began
and that the project was only 20% complete with approved plans
and a Title 22 report; no irrigation system had been installed
for the HOA.
Staff discussed additional challenges with the pilot project.
It was shared that the Aristata HOA project took longer than
anticipated as new HOA board members were not on the same page
as the District. Staff stated that the District will finish the
other HOA projects, but noted that the projects have been a
challenge. It was indicated that the District is not
recommending any new retrofit projects be brought to the Board
at this time as costs outweigh the overall benefits for the
District.
In response to a question from the Committee regarding the
potential for the recycled water retrofit program to be used on
the Millenia Annexation, staff stated the Millenia project will
involve new construction of recycled facilities and therefore
does not qualify for the recycled water retrofit program.
Upon completion of the discussion, the Committee supported
presentation to the full Board as a consent item.
ATTACHMENT B – Budget Detail (Page 1 of 2)
SUBJECT/PROJECT:
R2094-Various
Update for the Recycled Water Retrofit Program and Approve
a Request by the Aristata Homeowners Association to Waive
Costs and Expenses Related to the Agreement for Recycled
Water Retrofit between the Otay Water District and the
Aristata Homeowners Association
Date Updated: April 30, 2013
Budget
3,100,000
Project Management Phase
Standard Salaries 5,666 5,666 0 5,666
3,342 3,342 0 3,342 AECOM USA INC
92 92 0 92Total Project Management Phase 9,099 9,099 0 9,099
Otay Lakes Rd - Planning
Meals and Incidentals 22 22 0 22 PETTY CASH CUSTODIAN
Professional Legal Fees 2,413 2,413 0 2,413 GARCIA CALDERON & RUIZ LLP
788 788 0 788 STUTZ ARTIANO SHINOFF
Service Contracts 983 983 0 983 JONES & STOKES ASSOCIATES
Standard Salaries 78,973 78,973 0 78,973
Total Otay Lakes Rd - Planning 83,178 83,178 0 83,178
Otay Lakes Rd - Design 001102
Consultant Contracts 30,035 30,035 0 30,035 SOUTHERN CALIFORNIA SOIL
72,204 72,204 0 72,204 LEE & RO INC
3,850 3,850 0 3,850 MWH CONSTRUCTORS INC
Regulatory Agency Fees 1,042 1,042 0 1,042 DEPARTMENT OF PUBLIC HEALTH
Standard Salaries 27,379 27,379 0 27,379
Total Otay Lakes Rd - Design 134,510 134,510 0 134,510
Otay Lakes Rd - Construction
Consultant Contracts 16,554 16,554 0 16,554 LEE & RO INC
Standard Salaries 63,236 55,236 8,000 63,236
Total Otay Lakes Rd - Construction 79,790 71,790 8,000 79,790
Tapestry & Mosaic
1,478 1,478 0 1,478 AEGIS ENGINEERING MANAGEMENT
20,551 20,551 0 20,551 AEGIS ENGINEERING MGMT INC
For Ops Only - Contracted Services 1,763 1,763 0 1,763 KIRK PAVING INC
200 200 0 200 PENHALL COMPANY
102 102 0 102 C W MCGRATH INC
300 300 0 300 CITY OF CHULA VISTAOTHER AGENCY FEES 1,751 1,751 0 1,751 DEPARTMENT OF PUBLIC HEALTHProfessional Legal Fees 40 40 0 40 STUTZ ARTIANO SHINOFFAgreements21,000 0 21,000 21,000 TAPESTRY & MOSAIC HOAStop Meter 24,649 24,649 0 24,649Total Tapestry & Mosaic 71,835 50,835 21,000 71,835
Consultant Contracts
INFRASTRUCTURE EQUIPMENT & MATERIALS
Vendor/Comments
Otay Water District
R2094-Potable Irrigation Meters to Recycled Water
Committed Expenditures
Outstanding
Commitment &
Forecast
Projected Final
Cost
ATTACHMENT B –Budget Detail (Page 2 of 2)
SUBJECT/PROJECT:
R2094-Various
Update for the Recycled Water Retrofit Program and Approve
a Request by the Aristata Homeowners Association to Waive
Costs and Expenses Related to the Agreement for Recycled
Water Retrofit between the Otay Water District and the
Aristata Homeowners Association
Date Updated: April 30, 2013
Budget
3,100,000
Aspire
Consultant Contracts 16,160 14,160 2,000 16,160 AEGIS ENGINEERING MGMT INC
375 375 0 375 PENHALL COMPANY
3,340 3,340 0 3,340 KIRK PAVING INC
116 116 0 116 C W MCGRATH INC
495 495 0 495 CITY OF CHULA VISTAOTHER AGENCY FEES 265 265 0 265 DEPARTMENT OF PUBLIC HEALTH
Professional Legal Fees 81 81 0 81 STUTZ ARTIANO SHINOFFAgreements35,500 0 35,500 35,500 ASPIRE HOA
Union 3 Part 24,953 24,953 0 24,953Total Aspire 81,284 43,784 37,500 81,284
City of Chula Vista
Consultant Contracts 144 144 0 144 CLARKSON LAB & SUPPLY INC
4,950 4,950 0 4,950 VALLEY CONSTRUCTION MANAGEMENT
2,488 2,488 0 2,488 AEGIS ENGINEERING MGMT INC
OTHER AGENCY FEES 979,589 979,589 0 979,589 CITY OF CHULA VISTAOTHER AGENCY FEES 29,200 0 29,200 29,200 CITY OF CHULA VISTA
Service Contracts 27 27 0 27 CARMEL BUSINESS SYSTEMS INCStandard Salaries 94,745 91,745 3,000 94,745Total City of Chula Vista 1,111,142 1,078,942 32,200 1,111,142
Aristata
473 473 0 473 AEGIS ENGINEERING MANAGEMENT
18,104 13,604 4,500 18,104 AEGIS ENGINEERING MGMT INCOTHER AGENCY FEES 2,268 2,268 0 2,268 DEPARTMENT OF PUBLIC HEALTHService Contracts 296 296 0 296 CARMEL BUSINESS SYSTEMS INCAgreements20,000 0 20,000 20,000 ARISTATA HOAStandard Salaries 8,051 7,051 1,000 8,051Total Aristata 49,192 23,692 25,500 49,192
Agave & Saguaro
Consultant Contracts 528 528 0 528 AEGIS ENGINEERING MANAGEMENTConsultant Contracts 20,016 18,016 2,000 20,016 AEGIS ENGINEERING MGMT INCOTHER AGENCY FEES 731 731 0 731 DEPARTMENT OF PUBLIC HEALTHProfessional Legal Fees 20 20 0 20 STUTZ ARTIANO SHINOFFService Contracts 296 296 0 296 CARMEL BUSINESS SYSTEMS INC
Agreements 40,000 0 40,000 40,000 AGAVE & SAGUARO HOAStandard Salaries 14,274 13,274 1,000 14,274Total Agave & Saguaro 75,865 32,865 43,000 75,865
Grand Total 1,695,895 1,528,695 167,200 1,695,895
Vendor/Comments
Otay Water District
R2094-Potable Irrigation Meters to Recycled Water
Committed Expenditures Outstanding
Commitment &
Forecast
Projected Final
Cost
Consultant Contracts
For Ops Only - Contracted Services
INFRASTRUCTURE EQUIPMENT & MATERIALS
Consultant Contracts
Exhibit B
Exhibit C
STAFF REPORT
TYPE MEETING: Regular Board
MEETING DATE: June 5, 2013
SUBMITTED BY:
Dan Martin
Engineering Manager
PROJECT: S2019-001103
S2020-001103
S2022-001103
S2026-001103
DIV. NO. 3
APPROVED BY:
Rod Posada, Chief, Engineering
German Alvarez, Assistant General Manager
Mark Watton, General Manager
SUBJECT: Change Order No. 3 to the Contract with Garcia Juarez
Construction Inc. for the Calavo Gardens Sewer Rehabilitation
Project
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors (Board)
approve Change Order No. 3 to the existing contract with Garcia
Juarez Construction, Inc. (GJC) in the amount of $7,142.00 for the
Calavo Gardens Sewer Rehabilitation Project (see Exhibit A for
Project location).
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To obtain Board authorization for the General Manager to execute
Change Order No. 3 in the amount of $7,142.00 to the contract with
GJC for the Calavo Gardens Sewer Rehabilitation Project.
ANALYSIS:
At the February 1, 2012 Board Meeting, the Board awarded a
construction contract in an amount of $2,316,275.00 to GJC for the
Calavo Gardens Sewer Rehabilitation Project.
AGENDA ITEM 7d
2
Since the award of the construction contract, two contract change
orders have been approved. The Board approved a credit change order
on November 7, 2012 in the amount of <$22,040.00> and a cost change
order on January 8, 2013 in the amount of $22,460.00 which in total
resulted in a revised construction contract value of $2,316,695.00.
The Project consists of the replacement and capacity upgrades of
approximately 4,500 linear feet of 8-inch and 10-inch sewer in the
streets of Avocado Boulevard, Calavo Drive, Louisa Drive, Challenge
Boulevard, and Hidden Mesa Drive in the Rancho San Diego area. The
Project also includes a new flow control and diversion vault
structure for the Calavo Sewer Lift Station.
GJC has completed the sewer replacement work in the streets of Calavo
Drive, Louisa Drive, Challenge Boulevard, Hidden Mesa Drive, and
Avocado Boulevard. GJC is approximately 95% complete overall with
the Project. The remaining work consists of electrical
instrumentation associated with the diversion vault, final paving of
the private road adjacent to Avocado Boulevard, and punch list items.
Change Order No. 3 (Exhibit B) which serves as a close-out change
order for the contract, consists of a variety of items including
potholing and working around twenty-one (21) additional utilities
identified within the sewer alignment during construction, rock
encountered at fifteen (15) locations during the construction of the
sewer line along Avocado, reconstruction of existing manhole collars
at five (5) locations, construction of an additional sewer lateral
connection, and restoration of an existing driveway impacted by the
new sewer line construction. A complete breakdown of these items is
included in Exhibit B. The net costs associated with these items
total $60,642.00.
The change order will also reconcile unused contract allowances
associated with Allowance Bid Items Numbers 16 through 20.
Additionally, this change order provides credits for the deletion of
landscaping at the Calavo Lift Station and a reduction of paving to
protect existing facilities along the private road adjacent to
Avocado Boulevard. A complete breakdown of these credit items is
included in Exhibit B. The net credits associated with these items
total <$53,500.00>.
The following is a table summarizing the items in Change Order No. 3.
The items described in this report are located at Site 1 as shown in
Exhibit A:
3
Item Description Amount
1 Additional utilities and rock encountered during
the construction of the sewer line;
reconstruction of existing manhole collars; an
additional sewer lateral connection; restoration
of an existing driveway
$60,642.00
2 Reconcile unused Allowance Bid Items; credits for
deleted landscaping and paving reduction along
private road
<$53,500.00>
Total $7,142.00
In summary, the net increase to the Project for Change Order No. 3 is
$7,142.00.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
Funding for the overall Project comes from four CIP projects - S2019,
S2020, S2022, and S2026. The total budget is $3,335,000.
The total budget for CIP S2019, as approved in the FY 2013 budget, is
$2,275,000. Total expenditures, plus outstanding commitments and
forecast, is $2,244,383. See Attachment B-1 for budget detail.
The total budget for CIP S2020, as approved in the FY 2013 budget, is
$600,000. Total expenditures, plus outstanding commitments and
forecast, is $590,991. See Attachment B-2 for budget detail.
The total budget for CIP S2022, as approved in the FY 2013 budget, is
$180,000. Total expenditures, plus outstanding commitments and
forecast, is $179,996. See Attachment B-3 for budget detail.
The total budget for CIP S2026, as approved in the FY 2013 budget, is
$280,000. Total expenditures, plus outstanding commitments and
forecast, is $277,208. See Attachment B-4 for budget detail.
Based on a review of the financial budget, the Project Manager
anticipates that these budgets will be sufficient to support the
Project.
Finance has determined that 100% of the funding is available from the
Betterment Fund for CIPs S2019 and S2022 and 100% of the funding is
available from the Replacement Fund for CIPs S2020 and S2026.
STRATEGIC GOAL:
This Project supports the District’s Mission statement, “To provide
high value water and wastewater services to the customers of the Otay
Water District in a professional, effective, and efficient manner”
and the General Manager’s Vision, “A District that is at the
4
forefront in innovations to provide water services at affordable
rates, with a reputation for outstanding customer service.”
LEGAL IMPACT:
None.
DM:jf
P:\WORKING\CIP S2019, S2020, S2022 Avocado Sewer\Staff Reports\Change Order No. 3 to GJC\BD 06-05-2013, Change Order No 3 to Garcia Juarez
Construction, (DM).docx
Attachments: Attachment A – Committee Action
Attachment B-1 – S2019 Budget Detail
Attachment B-2 – S2020 Budget Detail
Attachment B-3 – S2022 Budget Detail
Attachment B-4 – S2026 Budget Detail
Exhibit A – Location Map
Exhibit B – Change Order No. 3
ATTACHMENT A
SUBJECT/PROJECT:
S2019-001103
S2020-001103
S2022-001103
S2026-001103
Change Order No. 3 to the Contract with Garcia Juarez
Construction Inc. for the Calavo Gardens Sewer
Rehabilitation Project
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee reviewed
this item at a meeting held on May 16, 2013 and the following comments
were made:
Staff is requesting that the Board approve Change Order No. 3 to the
existing contract with Garcia Juarez Construction, Inc. (GJC) in the
amount of $7,142.00 for the Calavo Gardens Sewer Rehabilitation
Project (Project).
Staff provided a background of the Project that was awarded to GJC
by the Board on February 1, 2012, in a contracted amount of
$2,316.275. It was noted that on November 7, 2012, the Board
approved Change Order No. 1 for a credit amount of <$22,040.00> and
on January 8, 2013, Change Order No. 2 in the amount of $22,460.00
was approved by the Board.
Staff stated that Change Order No. 3 serves as a close-out change
order for the contract and is for a variety of items (See Exhibit B
for details). The net costs associated with these items total
$60,642.00.
It was noted that Change Order No. 3 will also reconcile unused
contract allowances associated with Allowance Bid Items and will
also provide credits for the deletion of landscaping at the Calavo
Lift Station and a reduction of paving to protect existing
facilities along the private road adjacent to Avocado Boulevard.
Staff stated that a complete breakdown of the credit items is also
included in Exhibit B and indicated that the net credits associated
with these items total <$53,500.00>.
Change Order No. 3 results in a net increase to the contract in the
amount of $7,142 as shown on the summary table on page 3 of the
staff report. Staff determined that the budget for the CIP is
sufficient to support the Project.
Staff shared that the Project is approximately 97% complete and the
contractor is on schedule to complete all work within the contract
time. Remaining work includes final paving and electrical work
associated with the flow diversion vault.
The Committee inquired if landscaping was promised to the residents
within the project area. Staff stated no and shared that the
residents were satisfied with the decision to delete landscaping
from the scope of work to prevent security issues (i.e. loitering,
vandalism, etc.).
At the request of the Committee, staff will provide a map of sewer
lines within Site 3 listed in the Vicinity Map (Exhibit A).
Staff shared that the project site used to flood, but is in better
shape now as the Project included installation of two 24” pipes and
head-walls and paving.
Upon completion of the discussion, the Committee supported
presentation to the full Board as a consent item.
ATTACHMENT B-1 – Budget Detail
SUBJECT/PROJECT:
S2019-001103
S2020-001103
S2022-001103
S2026-001103
Change Order No. 3 to the Contract with Garcia Juarez
Construction Inc. for the Calavo Gardens Sewer
Rehabilitation Project
Date Updated: 4/30/2013
Budget
2,275,000
Planning
Consultant Contracts 11,287 11,287 - 11,287 LEE & RO INC
Office Supplies 14 14 - 14 PETTY CASH CUSTODIAN
Settlements 2,100 2,100 - 2,100 GARY THOMAS JALATY
Standard Salaries 23,625 23,625 - 23,625
Total Planning 37,026 37,026 - 37,026
Design 001102
Consultant Contracts 4,900 4,900 - 4,900 SAN-LO AERIAL SURVEYS
8,204 8,204 - 8,204 SOUTHERN CALIFORNIA SOIL
78,196 78,196 - 78,196 LEE & RO INC
(4,000) 13,000 (17,000) (4,000) MICHAEL D KEAGY REAL ESTATE
17,000 - 17,000 17,000 KEAGY REAL ESTATE
1,550 1,550 - 1,550 AFFORDABLE DRAIN SERVICE INC
1,947 1,947 - 1,947 CPM PARTNERS INC
8,830 8,830 - 8,830 DARNELL & ASSOCIATES INC
525 525 - 525 MWH CONSTRUCTORS INC
OTHER AGENCY FEES 27 27 - 27 PETTY CASH CUSTODIAN
3,460 3,460 - 3,460 COUNTY OF SAN DIEGO
Professional Legal Fees 2,693 2,693 - 2,693 STUTZ ARTIANO SHINOFF
Service Contracts 672 672 - 672 UNION TRIBUNE PUBLISHING CO
Settlements 5,900 5,900 - 5,900 LN REAL ESTATE LLC
5,500 5,500 - 5,500 JUAN NAVARRO
Standard Salaries 156,166 156,166 - 156,166
Total Design 291,571 291,571 - 291,571
Construction
Construction Contracts 1,454,024 1,335,831 118,192 1,454,024 GARCIA JUAREZ CONSTRUCTION INC
(22,040) (22,040) (22,040) GJC Change Order No. 1
22,460 22,460 22,460 GJC Change Order No. 2
7,142 7,142 7,142 GJC Change Order No. 3
2,979 2,979 - 2,979 CLARKSON LAB & SUPPLY INC
76,528 69,513 7,015 76,528 COMMUNITY BANK
Consultant Contracts 2,685 2,685 - 2,685 DARNELL & ASSOCIATES INC
926 926 - 926 CPM PARTNERS INC
4,400 4,400 - 4,400 ALTA LAND SURVEYING INC
6,030 6,030 - 6,030 MTGL INC
5,806 5,806 - 5,806 LEE & RO INC
153,913 153,913 27,332 181,245 VALLEY CONSTRUCTION MANAGEMENT
157 157 - 157 SOUTHERN CALIFORNIA SOIL
4,000 4,000 - 4,000 RBF CONSULTING
OTHER AGENCY FEES 248 248 - 248 COUNTY OF SAN DIEGO - DPW
Professional Legal Fees 41 41 - 41 STUTZ ARTIANO SHINOFF
Regulatory Agency Fees 965 965 - 965 COUNTY OF SAN DIEGO
Service Contracts 522 522 - 522 FAVELA PRINTING INC
149 149 - 149 HELIX WATER DISTRICT
41 41 - 41 US BANK CORPORATE PAYMENT
Settlements 5,000 5,000 - 5,000 KIM-THOA THI HOANG
Standard Salaries 122,480 122,480 40,000 162,480
Total Construction 1,848,454 1,716,105 199,681 1,915,786
Grand Total 2,177,051 2,044,702 199,681 2,244,383
Vendor/Comments
Otay Water District
s2019-Avocado Boulevard 8-inch Sewer Main Impr
Committed Expenditures
Outstanding
Commitment &
Forecast
Projected Final
Cost
ATTACHMENT B-2 – Budget Detail
SUBJECT/PROJECT:
S2019-001103
S2020-001103
S2022-001103
S2026-001103
Change Order No. 3 to the Contract with Garcia Juarez
Construction Inc. for the Calavo Gardens Sewer
Rehabilitation Project
Date Updated: 4/30/2013
Budget
600,000
Planning
Consultant Contracts 2,185 2,185 - 2,185 LEE & RO INC
Standard Salaries 5,352 5,352 - 5,352
Total Planning 7,537 7,537 - 7,537
Design 001102
Consultant Contracts 21,588 21,588 - 21,588 LEE & RO INC
4,430 4,430 - 4,430 MTGL INC
8,000 8,000 - 8,000 DARNELL & ASSOCIATES INC
OTHER AGENCY FEES 3,460 3,460 - 3,460 COUNTY OF SAN DIEGO
Standard Salaries 24,152 24,152 - 24,152
Supplier Contracts 333 333 - 333 US BANK CORPORATE PAYMENT
Total Design 61,963 61,963 - 61,963
Construction
Construction Contracts 433,271 427,608 5,662 433,271 GARCIA JUAREZ CONSTRUCTION INC
22,804 22,506 298 22,804 COMMUNITY BANK
Consultant Contracts 1,250 1,250 - 1,250 ALTA LAND SURVEYING INC
18,240 18,240 - 18,240 VALLEY CONSTRUCTION MANAGEMENT
400 400 - 400 LEE & RO INC
Service Contracts 4,257 4,257 - 4,257 HELIX WATER DISTRICT
735 735 - 735 AFFORDABLE DRAIN SERVICE INC
32 32 - 32 US BANK CORPORATE PAYMENT
967 967 - 967 MAYER REPROGRAPHICS INC
Standard Salaries 39,535 39,535 - 39,535
Total Construction 521,491 515,531 5,961 521,491
Grand Total 590,991 585,031 5,961 590,991
Vendor/Comments
Otay Water District
s2020-Calavo Drive 8-inch Sewer Main Replaceme
Committed Expenditures
Outstanding
Commitment &
Forecast
Projected Final
Cost
ATTACHMENT B-3 – Budget Detail
SUBJECT/PROJECT:
S2019-001103
S2020-001103
S2022-001103
S2026-001103
Change Order No. 3 to the Contract with Garcia Juarez
Construction Inc. for the Calavo Gardens Sewer
Rehabilitation Project
Date Updated: 4/30/2013
Budget
180,000
Planning
Standard Salaries 1,321 1,321 - 1,321
Total Planning 1,321 1,321 - 1,321
Design 001102
Consultant Contracts 4,989 4,989 - 4,989 LEE & RO INC
6,000 6,000 - 6,000 DARNELL & ASSOCIATES INC
OTHER AGENCY FEES 3,460 3,460 - 3,460 COUNTY OF SAN DIEGO
Standard Salaries 22,630 22,630 - 22,630
Total Design 37,080 37,080 - 37,080
Construction
Construction Contracts 104,522 104,522 - 104,522 GARCIA JUAREZ CONSTRUCTION INC
5,501 5,501 - 5,501 COMMUNITY BANK
Consultant Contracts 403 403 - 403 LEE & RO INC
400 400 - 400 ALTA LAND SURVEYING INC
Service Contracts 1,000 1,000 - 1,000 MAYER REPROGRAPHICS INC
32 32 - 32 US BANK CORPORATE PAYMENT
Standard Salaries 29,737 29,737 - 29,737
Total Construction 141,595 141,595 - 141,595
Grand Total 179,996 179,996 - 179,996
Vendor/Comments
Otay Water District
S2022-Hidden Mesa Drive 8-inch Sewer Main Reha
Committed Expenditures
Outstanding
Commitment &
Forecast
Projected Final
Cost
ATTACHMENT B-4 – Budget Detail
SUBJECT/PROJECT:
S2019-001103
S2020-001103
S2022-001103
S2026-001103
Change Order No. 3 to the Contract with Garcia Juarez
Construction Inc. for the Calavo Gardens Sewer
Rehabilitation Project
Date Updated: 4/30/2013
Budget
280,000
Planning
Standard Salaries 1,371 1,371 - 1,371
Total Planning 1,371 1,371 - 1,371
Design 001102
Consultant Contracts 4,800 4,800 - 4,800 DARNELL & ASSOCIATES INC
9,581 9,581 - 9,581 LEE & RO INC
4,000 4,000 - 4,000 MTGL INC
OTHER AGENCY FEES 3,460 3,460 - 3,460 COUNTY OF SAN DIEGO
Standard Salaries 7,730 7,730 - 7,730
Total Design 29,571 29,571 - 29,571
Construction
Construction Contracts 209,044 209,044 - 209,044 GARCIA JUAREZ CONSTRUCTION INC
11,002 11,002 - 11,002 COMMUNITY BANK
Consultant Contracts 270 270 - 270 ALTA LAND SURVEYING INC
Service Contracts 32 32 - 32 US BANK CORPORATE PAYMENT
1,000 1,000 - 1,000 MAYER REPROGRAPHICS INC
Standard Salaries 24,917 24,917 - 24,917
Total Construction 246,266 246,266 - 246,266
Grand Total 277,208 277,208 - 277,208
Vendor/Comments
Otay Water District
S2026-Challenge Blvd 8-Inch Sewer Main Repl
Committed Expenditures
Outstanding
Commitment &
Forecast
Projected Final
Cost
EXHIBIT B
OTAY WATER DISTRICT
2554 SWEETWATER SPRINGS BLVD.,SPRING VALLEY,CA.91978,(619)670-2222
CONTRACT/P.O.CHANGE ORDER No.3
project/item:Avocado Boulevard,Calavo Drive,Louisa Drive,Hidden Mesa Drive Sanitary Sewer
Replacement (Calavo Gardens Sewer Rehabilitation)
CONTRACTOR/VENDOR:Garcia Juarez Construction
APPROVED BY:REF.P.O.No:715769 REF.CIP No.:S2019, S2020, S2022,S2026 DATE:5/3/13
Board
DESCRIPTION:
There are thirteen (13)items as part of this change order resulting in a net increase to the contract in the
amount of $7,142.00
Item 1:Repair concrete manhole collars.$3,250.00
Item 2:Additional utilities not shown on plans.$31,500.00 ($28,500.00 Net,$3,000.00 Allowance)
Item 3:Rock removal not Shown on plans.$19,934.00
Item 4:Additional Sewer Lateral Connection at Sta.23+01 Avocado.$500.00 ($0.00 Net,$500.00 Allowance)
Item 5:Revised Manhole at Sta.1+27 (Line D).$2,958.00
Item 6:Restore driveway at 3707 Calavo Drive due to relocation of Line C.$6,000.00
Item 7:Credit for deletion of landscaping replacement at Calavo Lift Station ($1,000.00)
Item 8:Credit for reduction of private road paving to protect existing fence.($1,500.00)
Item 9:Reduce Allowance Bid Item #16 by ($23,500.00)
Item 10:Reduce Allowance Bid Item #17 by ($8,000.00)
Item 11:Reduce Allowance Bid Item #18 by ($2,000.00)
Item 12:Reduce Allowance Bid Item #19 by ($5,000.00)
Item 13:Reduce Allowance Bid Item #20 by ($12,500.00)
REASON:
Item 1:The existing manhole collars around 5 existing manholes were deteriorated and required replacement
at a cost of $650.00each.These were located on Hidden Mesa Drive at Sta.10+00,Louisa Drive at Sta.
22+00,25+04 and Challenge Blvd at Sta.1+00 and Sta.3+53.This item results in a cost of $3,250.00.
Item 2:There were 21 utilities (i.e.electrical,gas,water,etc.)that were marked out by USA Dig Alert but not
shown on the plans.The District agreed to unit price of $1,500.00 each that includes potholing these utilities
and any delays working around these utilities installing the new sewer main.This item results in a cost of
$31,500.00.The District will exercise Bid Item No.18 -Utility Crossing Not Identified Greater than 4-lnches
for $3,000.00 for the 18"and 24"Storm Drain Utilities and authorizes the contractor to bill against the bid item
for this work,resulting in a net change for this item of $28,500.00.
AT&T at Sta.1 +22 (Line A)Electric at Sta.1+94 (Line A)Cathodic Wires at Sta.2+00 (Line A)
AT&T at Sta.0+98 (Line A)18"SD at Sta.10+11 (Line C)Electric at Sta.2+85 (Line A)
4"Gas at Sa.1+50 (Line B)4"Gas at Sta.3+54 (Line A)Electric at Sta.2+98 (Line B)
Street Light at Sta.1+06 (Line E)Cox Cable at Sta.1+14 (Line E)Street Light at Sta.1+10 (Line D)
Street Light at Sta.1+18 (Line D)Street Light at Sta.10+10 (Sht.C-6)Electric at Sta.10+15 (Sht.C-6)
AT&T at Sta.10+67 (Sheet C-6)Electric at Sta.1+28 (Line D)4"Gas at Sta.11+50 (Line C)
24"SD at Sta.11+46 (Line C) 2"Cox Cable at Sta.12+06 (Line C)Traffic Signal at Sta.1+10 (Line D)
Item 3:During the construction of the sewer main in a various locations,rock excavation was required which
was not shown on plans.The costs were tracked on a time and material basis and verified by the Construction
Manager.See attached summary.This item results in a cost of 19,934.00.
EXHIBIT B
Item 4:During the installation of the new 15"sewer on Avocado,an unmarked 4"lateral was encountered and
reconnected to the new main.This item results in a cost of $500.00.The District will exercise Bid Item No.20
-Reconnection of unknown sewer laterals for $500.00 and authorizes the contractor to bill against his bid item
for this work.
Item 5:During the excavation for the manhole at Sta.1+27 (Line D),an unknown encasement was
encountered that delayed the contractor required the reduction of the manhole size from 60"to 48 diameter.
This item results in a cost of $2,958.
Item 6:The relocation of Line C resulted in a trench line in the existing driveway for 3707 Calavo Drive.A 2"
thick asphalt overlay was placed to restore the driveway to original pre-construction condition.This item
results in a cost of $6,000.00.
Item 7:The replacement of the existing landscaping at the Calavo Lift Station was determined after bid to not
be required.This item results in a credit of $1,000.00.
Item 8:The replacement of the private road by the Calavo Lift Station presented the risk of damage to the
existing concrete fencing and mature landscaping that is immediately adjacent.To minimize this risk,the
contractor will stop the edge of the new road section 12"from the northerly edge of the road and seal this
section at the completion of the paving.This item results in a credit of $1,500.00.
Item 9:The work related to Allowance Bid Item No.16-Relocate/Reconstruct Water Laterals Not Shown On
Drawings is complete and the remaining amount of the bid item will not be used.This item results in a credit of
$23,500.00.
Item 10:The work related to Allowance Bid Item No.17-Relocate/Reconstruct Sewer Laterals Not Shown On
Drawings is complete and the remaining amount of the bid item will not be used.This item results in a credit of
8,000.00.
Item 11:The work related to Allowance Bid Item No.18-Utility Crossings Not Identified Greater than 4"In
Diameter is complete and the remaining amount of the bid item will not be used.This item results in a credit of
$5,000.00.
Item 12:The work related to Allowance Bid Item No.19-Barrier Rail Assembly and Mounting Inserts is
complete and the remaining amount of the bid item will not be used.This item results in a credit of $5,000.00.
Item 13:The work related to Allowance Bid Item No.20-Misc.Electrical Relocations Not Shown On Drawings
is complete and the remaining amount of the bid item will not be used.This item results in a credit of
$12,500.00.
EXHIBIT B
Summary:This change order reflects thirteen (13)items which result in a net increase to the contract in the
amount of $7,142.00.The costs included in this change order include all mobilization,demobilization,
supervision,overhead,profit,tax,bonding,insurance,and additional costs for down time or lost opportunities.
CHANGE P.O.TO READ:
There are two (2)Purchase Orders for this contract.One for Garcia Juarez (PO#715769)and
retention account for Community Bank (PO#715942).Revise the Purchase Orders as follows:
PO#715769:Revise Contract to add $7,041.40 for a total Contract amount of $2,207,645.15
PO#715942:Revise Contract to add $370.60 for a total Contract amount of $116,191.85
ORIGINAL CONTRACT/P.O.AMOUNT:
ADJUSTED AMOUNT FROM PREVIOUS CHANGE:
TOTAL COST OF THIS CHANGE ORDER:
NEW CONTRACT/P.O.AMOUNT IS:
CONTRACT/P.O.TIME AFFECTED BY THIS CHANGE:
ORIGINAL CONTRACT COMPLETION DATE:
REVISED CONTRACT COMPLETION DATE
IT IS UNDERSTOOD WITH THE FOLLOWING APPROVALS,THAT THE CONTRACTOR/VENDOR IS AUTHORIZED AND DIRECTED TO MAKE THE HEREIN DESCRIBED
CHANGES IT IS ALSO AGREE&TRAT THE TOTAL COST FOR THIS CHANGE ORDER CONSTITUTES FULL AND COMPLETE COMPENSATION FOR OBLIGATIONS
REQUIRED BY THE CONTRACT/P.O.ALL OTHER PROVISIONS AND REQUIREMENTS OF THE CONTRACT/P.O.REMAIN IN FULL FORCE AND EFFECT.
$
$
$
$
2,316,275.00
420.00
$7,142.00
2,323,837.00
0 Days
5/20/13
5/20/13
CONTRAC
SIGNATURE:
PRINTED NAME:
TITLE:DATE:
STAFF APPROVALS:
PROJ.MGR.
DIV.MGR:
CHIEF:
ADDRESS:ASST.GEN.MANAGER:
.DATE:_
DATE:_
DATE:_
DATE:
C4 DISTRICT APPROVAL:
GEN.MANAGER:DATE:
COPIES-D FILE (Orig.)P CONTRACTOR/VENDOR P Cl IILT CNOR P Cl IICF-FINANCE O AOM/CHG OPSPINSPECTIONDPROJMORPCNQR.3ECRCTARY P PilRrrHflSIMO P AOCTO PAY*Bt£
EXHIBIT B
CHANGE ORDER 3 -ITEM 3
SUMMARY OF ROCK EXCAVATION AND ENCASEMENT EXTRA WORK
DATE
1/22/2013
1/31/2013
2/6/2013
2/7/2013
2/12/2013
2/13/2013
2/14/2013
2/25/2013
2/26/2013
2/27/2013
3/1/2013
3/5/2013
3/15/2013
3/18/2013
4/16/2013
LOCATION
Rock in Casinq (Pipe Aliqnment)Area-Line B Sta.1+16 to 1+28
Rock in Casing (Pipe Alignment) Area-Line B Sta.0+94 to Sta.1+09
Rock in Casinq (Pipe Aliqnment)Area-Line E Sta.1+00 to 1+04,Sta.1+09 to 1+14
Rock in Casing (Pipe Aliqnment) Area-Line E Sta.1 +04 to 1 +09
Verify unknown concrete encasement conflict with MH Line D Sta.1 +27
Rock Sta.10+00 to 10+25 (C-6)
Rock Sta.10+25 to 10+43 (C-6)
Rock Sta.10+82 to 11+04 (C-6)
Rock Sta.11 +04 to 11+11+24 (C-6)
Rock Sta.11+24 to 11+34 (C-6)
Concrete Encasement/Rock Sta.1+02 to 1+06 Line D
Rock/Encasement Sta.1+27 to 1+34 Line D
Rock Sta.2+05 to 2+13 Line D
Dispose of Rock
Unknown Encasement at Sta.3+35 to 3+41 (Line B)
TOTAL
COST
$570
$1,668
$580
$569
$2,707
$1,884
$1,621
$790
$1,095
$410
$960
$1,352
$860
$4,181
$687
$19,934
CHANGE ORDER LOG
CIP Title -Calavo Gardens Sewer Rehabilitation
Consultant/Contractor:Garcia Juarez Construction
Project:S2019/S2020/S2022/S2026
Subproject:001103
c o
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
28
29
30
31
32
33
34
35
AMOUNT
($22,040.00)
$22,460.00
$7,142.00
APPROVED
BY
Board
Board
Board
DATE
11/7/2012
1/15/2013
DESCRIPTION
Eight Items:Open Cut in lieu ofjack &bore,delete MH
efurbishment,modify MH replacements,T&M settlement,
evised alignment,street light relocation,additional paving,
and unknown utilities
Nine Items:8-inch siphon,30LF of additional 8-inch sewer,
delete 164LF of 8-inch sewer,delete 33LF of steel casing,
add an additional manhole,additional potholing,casing credit
back to contractor,and additional cost for new 8-inch sewer
alignment.
Thirteen Items:Repair 5 concrete collars,Pothole and work
around 21 utilities not shown on contract plans,rock
removal,sewer lateral connection,revise manhole (Line D),
restore driveway,credit landscaping,credit portion of private
road reconstruction,Close out allowance Bid Items 16,17,
18,19,20.
TYPE CO.
Owner
Owner
Owner
Total C.O.'s To Date:
Original Contract Amount:
$7,562.00
$2,316,275.00
0.3%
Current Contract Amount:
Month Net C.O.$
5/13 $7,142.00
Limit
$2,000
$10,000
$20,000
$25,000
$35,000
$50,000
>$50000
Authorization
Insp
PM/Sr.Engr.
DivM
Chief
AGM
GM
Board
$2,323,837.00
Absolute C.O.$
$64,142.00
CO.%
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
2.8%
P:\WORKING\CIP S2019, S2020,S2022 Avocado Sewer\Construction\Avocado Sewer Project\Change
Orders\Change Order #3\COLOG-No 3 1 5/3/2013
STAFF REPORT
TYPE MEETING: Regular Board
MEETING DATE: June 5, 2013
PROJECT: Various DIV. NO. ALL
SUBMITTED BY:
Stephen Dobrawa, Purchasing and Facilities Manager
APPROVED BY: Rom Sarno, Chief of Administrative Services
German Alvarez, Assistant General Manager
Mark Watton, General Manager SUBJECT: AUTHORIZATION TO ENTER INTO A FIVE-YEAR AGREEMENT WITH MISSION LINEN SUPPLY, INC. FOR UNIFORM, LAUNDRY, FLOOR MAT, AND TOWEL
SERVICES IN AN AMOUNT NOT-TO-EXCEED $165,000 GENERAL MANAGER’S RECOMMENDATION:
That the Board authorize the General Manager to enter into a five-
year uniform agreement (three-years, with two (2) one-year options) with Mission Linen Supply, Inc. for uniform, laundry, floor mat, and
towel services in an amount not-to-exceed $165,000. COMMITTEE ACTION:
Please see “Attachment A”.
PURPOSE:
To obtain Board authorization to enter into a five-year uniform service agreement with Mission Linen Supply, Inc, to provide employee
uniform, laundry, floor mat, and towel services in an amount not-to-exceed $165,000. ANALYSIS:
The District’s current five-year uniform service agreement with Prudential Overall Supply will expire on July 1, 2013. Under this agreement, the District leases uniform shirts, pants, and shorts and obtains laundry services for those employees required to wear a District uniform. Additionally, under this agreement floor mat and
shop/shower towel service is provided. The annual cost for all services is $49,500, or $247,500 over the agreement’s five-year term.
AGENDA ITEM 7e
On April 18, 2013, five vendors submitted bids for these services as follows:
Mission Linen Unifirst Cintas Aramark Prudential
Year 1 31,794.10 35,434.22 46,044.86 47,646.04 52,647.40
Year 2 32,592.61 35,852.56 46,044.86 49,002.20 54,305.02
Year 3 33,424.77 36,278.46 46,044.86 50,385.40 55,490.97
Option Year 1 33,424.77 36,708.52 46,044.86 51,747.80 58,096.64
Option Year 2 33,424.77 37,147.44 46,044.86 53,139.32 59,203.82
Total $164,661.02 $181,422.19 $230,224.28 $251,920.76 $279,503.85
The lowest bidder, Mission Linen Supply, Inc., has provided uniform services to the District in the past and the District is confident that they understand and can meet the District’s current
requirements.
The proposed agreement represents an approximate five-year cost reduction of 33% or $82,500. FISCAL IMPACT: Joe Beachem, Chief Financial Officer
The proposed FY 2014 Operating Budget for uniforms and uniform services is $53,500. A review of planned expenditures for this budget indicates that there will be sufficient funds available to
cover the Year-1 cost of $31,794.10. STRATEGIC GOAL: The proposed agreement supports the District’s Financial Goal to
“Provide enhanced value by directing and managing the financial issues that are critical to the District”.
LEGAL IMPACT:
None.
Attachments: Attachment A – Committee Action Report
ATTACHMENT A
SUBJECT/PROJECT:
AUTHORIZATION TO ENTER INTO A FIVE-YEAR AGREEMENT WITH
MISSION LINEN SUPPLY, INC. FOR UNIFORM, LAUNDRY, FLOOR MAT, AND TOWEL SERVICES IN AN AMOUNT NOT-TO-EXCEED $165,000
COMMITTEE ACTION:
The Finance, Administration and Communications Committee discussed this item at a meeting held on May 15, 2013 and the following comments
were made:
• Staff is requesting that the board authorize the General Manager
to enter into a five-year agreement with Mission Linen Supply, Inc. for uniform, laundry, floor mat, and towel services in an
amount not-to-exceed $165,000.
• The District currently contracts with Prudential Overall Supply.
Their contract will expire on July 1, 2013. The five-year agreement with Prudential Overall Supply was $247,500.
• As part of the normal process, the District solicited proposals for uniform services and received five bids. The highest bid was
received from the District’s current vendor, Prudential Overall Supply, with a bid of $279,503.85. The lowest bid was received from Mission Linen who bid $164,661.02.
• Staff is recommending that the contract be awarded to Mission
Linen for $165,000 as the lowest responsive bidder. The agreement is for three (3) years with two (2) one-year options. It was indicated that this is typical for uniform service
companies as they must recoup the cost of providing the uniforms. The contract allows for the District to terminate the contract
should Mission Linen fail to perform the scope of services.
• At the end of the three (3) years, the District will review the
services and determine if it wishes to continue the service contract for an additional two (2) years.
• It was noted that there will be a 33% reduction or savings of $82,500 over the five-years of the agreement with Mission Linen.
• The committee indicated its concern if it was felt that Mission Linen could meet the obligations of the service contract because
The above signatures attest that the attached document has been reviewed and to the best of their ability the signers verify that it meets the District quality standard by clearly and concisely conveying the intended information; being grammatically correct and free of formatting and typographical errors; accurately presenting calculated values and numerical references; and being internally consistent, legible and uniform in its presentation style.
of the large spread between their bid and highest bid. Staff
indicated that Mission Linen was the District’s service provider prior to Prudential and they had performed well. Staff had also called and interviewed Mission Linen to assure that they understood the scope of the contract and staff feels confident that they can meet the obligations of the contract.
• In response to an inquiry from the committee, staff indicated that Mission Linen is a local firm who has been in business for
quite some time. Prior to the District moving to Prudential, the District’s service was provided by Mission Linen for ten (10)
years. Following the discussion, the committee supported staffs’ recommendation and presentation to the full board as a consent item.
STAFF REPORT
TYPE MEETING: Regular Board
MEETING DATE: June 5, 2013
SUBMITTED BY:
Stephen Dobrawa,
Purchasing Manager
PROJECT: Various DIV. NO. ALL
APPROVED BY: Rom Sarno, Chief of Administrative Services
German Alvarez, Asst. General Manager
Mark Watton, General Manager SUBJECT: DECLARATION OF SURPLUS VEHICLES AND EQUIPMENT GENERAL MANAGER’S RECOMMENDATION:
That the Board declare the identified vehicles and equipment as
surplus to the District’s needs. COMMITTEE ACTION: See “Attachment A”.
PURPOSE: To present a list of vehicles and equipment and obtain Board
declaration that the items identified on the list are surplus to the District’s needs. ANALYSIS:
Listed below are various vehicles and equipment that have been
determined by the user departments to be of no use, obsolete (spare parts and service not available), beyond useful life and, or, not
AGENDA ITEM 7f
2
cost effective to repair or operate and therefore, surplus to the District’s needs.
Vehicles Identified as Surplus
Item Qty Description Reason for Declaration
1 1 Unit 94, 1996 Ford Superduty Utility Truck, FA#8094, VIN 1FDLF7G3TEB38026,
86,018 miles.
No longer cost effective
to maintain and operate. Vehicle has been
replaced and is no longer required.
2 1 Unit 126, 2001 Ford F-250 Utility Truck, FA#8126, VIN 1FTNF20L51EB16504, 98,112 miles.
No longer cost effective to maintain and operate. Vehicle is no longer required.
3 1 Unit 103, 1998 Chevrolet C-3500 Dump Truck, FA#8103, VIN 1Gkbc34f4wf045646,
90,903 miles.
No longer cost effective to maintain and operate. Vehicle has been replaced and is no longer required.
4 1 Unit 56, 1995 Ford LT9000 Dump Truck, FA#8056, VIN# 1FDYU90L4RVA25176,
160,194 miles.
No longer cost effective
to maintain and operate. Vehicle has been
replaced and is no longer required.
Equipment Identified as Surplus
Item Qty Description Reason for Declaration
5 1 FA#3154, 1985 Light Tower/Trailer,
VIN86079896
No longer meets operational
specifications or requirements. Replaced.
6 1 FA#2750, 1995 Power-Vac Vacuum/Trailer, License #949609
No longer cost effective to maintain and operate and is no longer required.
7 1 FA#920, 1984 Eager Beaver Trailer, VIN 112TXT207EA200014
No longer meets operational specifications or
requirements. No longer cost effective to
maintain and operate and is no longer required.
3
8 1 FA#1921, 1984 Eager Beaver Trailer, VIN 112TDV304LA034535
No longer meets
operational specifications or
requirements. No longer cost effective to
maintain and operate and is no longer required.
5 1 Forklift, Champ, FA# 435 No longer required.
Before vehicles and equipment (where the individual acquisition cost exceeded $5000) can be disposed of, the Board must first declare the items as surplus (ref: Purchasing Manual, Section 12).
The District’s Purchasing Manual identifies the process for disposing of material, equipment, and supplies that have been declared surplus. Typically, items declared surplus are disposed of by sale through public auction.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
The salvage value and associated gain or loss on items is not
determined until their disposal. Therefore, the fiscal impact of the recommended action is not known at this time. STRATEGIC GOAL:
This action supports the District’s goal to ensure financial health through efficient operations.
LEGAL IMPACT:
None.
Attachments: Attachment A – Committee Action
ATTACHMENT A
SUBJECT/PROJECT:
COMMITTEE ACTION:
The Finance, Administration and Communications Committee
discussed this item at a meeting held on May 15, 2013 and the following comments were made:
• Before vehicles and equipment can be disposed, the District is required to provide a list of materials and equipment to
be surplused to the board if the acquisition cost of the items is over $5,000.
• Staff is presenting a list of vehicles and equipment that have been determined by the user departments to be of no use, obsolete, or end of life and, thus, to be surplused.
• The list includes vehicles (from 1995 to 2001) and trailers
(from 1985 to 1995). Once the items are declared surplus, they will be disposed of through public auction. The District currently utilizes McCormack Auction to dispose of
equipment.
• It was noted that the District has disposed of equipment in the past by offering surplused equipment to other public agencies if they are requesting similar equipment.
Following the discussion, the committee supported staffs’
recommendation and presentation to the full board as a consent item.
STAFF REPORT
TYPE MEETING: Regular Board
MEETING DATE: June 5, 2013
SUBMITTED BY:
Armando Buelna
Communications Officer
PROJECT: Various DIV. NO. ALL
APPROVED BY:
Mark Watton, General Manager SUBJECT: Authorize Agreement with Brownstein Hyatt Farber Schreck (BHYF) for State and Federal Legislative Issues Advocacy GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors authorize
the General Manager to execute a two-year Agreement with Brownstein Hyatt Farber Schreck (BHFS) in an amount not-to exceed $35,000
annually ($70,000 total ending June 30, 2015) for state and federal legislative issues advocacy. COMMITTEE ACTION:
See "Attachment A". PURPOSE: To obtain Board authorization for the General Manager to enter into a
Consulting Services Agreement with Brownstein Hyatt Farber Schreck for an amount not-to-exceed $35,000 annually commencing July 1, 2013
for two years ($70,000 total ending June 30, 2015) for professional and consulting services for District related state and federal legislative issues advocacy. ANALYSIS:
Procedures governing the selection of general consultants in the performance of District work are outlined in the District's
Purchasing Procedures Manual.
AGENDA ITEM 7g
2
The District has a time and service consulting agreement with BHFS for legislative advocacy services. This action will replace the
consultant's Legislative Issues and Service Agreement that expires on June 30, 2013 and authorizes the General Manager to execute a two-year Agreement with BHFS in an amount not-to exceed $35,000 annually ($70,000 total) through June 30, 2015 for state and federal legislative issues advocacy. This action would provide for a
continuation of services with BHFS acting as government relations advocate and counsel in Sacramento and Washington DC. Based on past work, experience, knowledge, contacts and access to key legislators both in Sacramento and Washington DC, the District feels
BHFS is uniquely qualified to best meet the District's needs for state and federal legislative issues advocacy.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
Legislative advocacy is included in the General Manager's Outside Services budget. The total Fiscal Year 2013 budget for Legislative Advocacy is $35,000. Total expenditures, plus outstanding commitments
for general legislative advocacy to date are $21,435. Based on a financial review of the General Manager's budget, the Communication
Officer has determined that the budget is sufficient to support the general legislative advocacy services through the end of the Fiscal Year.
A funding request for the Agreement has been included in the Fiscal
Year (FY) 2014 budget and will be included in the FY 2015 budget request. Funds will be expended in FY 2014 and FY 2015. STRATEGIC GOAL:
This action supports the District's goal for providing the best
quality water service to the customers of the Otay Water District. LEGAL IMPACT: None.
Attachments: Attachment A – Committee Action Attachment B – Contract
ATTACHMENT A
SUBJECT/PROJECT:
Authorize Agreement with Brownstein Hyatt Farber Schreck (BHYF) for State and Federal Legislative Issues Advocacy
COMMITTEE ACTION:
The Finance, Administration and Communications Committee discussed
this item at a meeting held on May 15, 2013 and the following comments were made:
• The District currently has a one-year agreement with Brownstein, Hyatt, Farber and Schreck (BHFS) to act as the District’s
government relations counsel. This agreement will expire on June 30, 2013.
• Staff is requesting that the board approve a two-year agreement with BHFS for an amount not-to-exceed $35,000 annually ($70,000 for two-years) through June 30, 2015.
• The contract with BHFS provides for as needed advocacy services
and this fiscal year to date, the District has spent approximately $21,000 of a budget of $35,000.
• The General Manager is authorized, under the District’s Code of Ordinances and Purchasing Manual, to execute agreements for
contracts that do not exceed $50,000. The proposed BHFS contract could be authorized by the General Manager on a year-to-year basis as the contract is for $70,000 over a two (2) year period
or $35,000 per year. A two (2) year contract, however, would allow for visibility of the contract as it would require board
approval.
• The District is very satisfied with BHFS’s work and based on
their past performance, experience, knowledge and contacts in Sacramento and Washington D.C., it is felt that BHFS is best
qualified to provide the valuable services needed as the District’s Government Relations Counsel.
• In response to an inquiry from the committee, it was indicated that BHFS does represent other local agencies, such as CWA, which in some cases provides for economy of scale savings. The economy
of scale savings is realized in situations where there may be
legislative hearings that don’t require staff to travel to and attend. In these cases, BHFS could attend on behalf of the District and their clients and should they attend on behalf of their clients, the District would receive a bill for a portion of their hourly cost. The District also has a waiver letter filed
with CWA for issues where their may be a conflict of interest.
• It was indicated that BHFS has worked with the District for
approximately six (6) to seven (7) years.
• In response to another inquiry from the committee, it was indicated that the services BHFS provides CWA is for legislative advocacy. They also provide strategy input on the CWA vs. MWD
lawsuit and assist with the QSA lawsuit.
• It was noted that in the future, when the Rosarito Desalination project becomes more mature, staff will be recommending an additional contract with BHFS to provide representation in
Sacramento and Washington, D.C. to assist with the Presidential Permit process and in working with the various State and Federal
Government agencies to authorize desalinated water from the Rosarito Desalination project to cross the border for use in the United States.
Following the discussion, the committee supported staffs’
recommendation and presentation to the full board as a consent item.
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: June 5, 2013
SUBMITTED BY: Dan Martin
Engineering Manager
PROJECT/
SUBPROJECT:
AS001-
CS0005
DIV. NO. 5
APPROVED BY:
Rod Posada, Chief, Engineering
German Alvarez, Asst. General Manager
Mark Watton, General Manager
SUBJECT: Request to Approve Agreement with New Cingular Wireless PCS,
LLC, a Delaware Limited Liability Company, for the
Installation of a Communications Facility at the 1296-1, 2, &
3 Reservoir Sites
GENERAL MANAGER'S RECOMMENDATION:
That the Otay Water District (District) Board of Directors (Board)
authorize the General Manager to execute an agreement with New
Cingular Wireless PCS, LLC, a Delaware Limited Liability Company (New
Cingular) for the installation of a communications facility at the
1296-1, 2, & 3 Reservoir Sites (see Exhibit A for Project Location).
COMMITTEE ACTION:
See Attachment A.
PURPOSE:
To obtain Board approval authorizing the General Manager to execute
an agreement (see Attachment B) with New Cingular that allows the
installation of a communications facility at the 1296-1, 2, & 3
Reservoir Sites. The agreement will grant New Cingular the right to
use approximately 400 square feet of leased area.
AGENDA ITEM 7h
2
ANALYSIS:
New Cingular will be the third cellular provider locating its
facilities on the 1296-1, 2, & 3 Reservoir Sites. Currently, T-
Mobile and Sprint PCS are the other two cellular providers at this
location. New Cingular is proposing to construct, operate, and
maintain an unmanned wireless communications facility consisting of
twelve (12) panel antennas which will be façade mounted to the side
of two (2) existing 33-feet high water tanks. Four (4) ground-
mounted base transceiver station (BTS) radio equipment cabinets shall
be enclosed in a 24-feet-10.5-inches(L) x 6-feet-2.5-inches(W) x 8-
feet(H) dark-tan concrete block enclosure to screen the equipment.
The overall lease area shall be comprised of approximately 400 square
feet. The facility shall have its own SDG&E electrical service/meter
and connection to landline telephone service.
As included in the proposed agreement, the tenant will have the
option to extend the term for three additional five-year periods.
Two additional five-year extensions may be granted at the District's
discretion. At the beginning of each extension term, the District
may choose to adjust the annual rent, effective the first year of
each extension term by four percent or the preceding five year
average of the San Diego Metropolitan CPI, whichever is higher.
The agreement also includes an initial $2,500 payment toward the
District's non-refundable administrative fee of $6,500 paid to
reimburse the District for staff time to supervise and assist in
conducting an investigation of the proposed premises, site selection,
planning, and design, including legal expenses; this fee is separate
from the rent. The remaining balance of $4,000 will be due and
payable upon execution of this agreement by both parties to reimburse
the District for administrative expenses and costs related to
District's supervision and assistance with construction phases of the
Project.
The District will receive copies of construction drawings, all
permits, and approvals by local regulatory agencies prior to granting
permission to start construction. Staff agrees with the design
concept for the proposed facility construction.
FISCAL IMPACT: Joseph Beachem, Chief Financial Officer
The District will receive $3,175 per month in rent effective upon
execution of the lease agreement for a period of five years, subject
to an annual inflation adjustment of four percent.
3
LEGAL IMPACT:
The agreement has been reviewed and approved by District General
Counsel for content and form.
STRATEGIC GOAL:
The District ensures its continued financial health through long-term
financial planning, formalized financial policies, enhanced budget
controls, fair pricing, debt planning, and improved financial
reporting.
DJM/RP:jf
P:\WORKING\CELLULAR LEASE FILE\AT&T (CINGULAR)\1296-1&2\staff report\BD 06-05-2013\BD 06_05_2013_Staff
Report_New Cingular @ 1296 3 res.doc
Attachments: Attachment A – Committee Action
Attachment B - Agreement
Exhibit A – Location Map
ATTACHMENT A
SUBJECT/PROJECT:
AS001-CS0005
Request to Approve Agreement with New Cingular Wireless
PCS, LLC, a Delaware Limited Liability Company, for the
Installation of a Communications Facility at the
1296-1, 2, & 3 Reservoir Sites
COMMITTEE ACTION:
The Finance, Administration and Communications Committee discussed
this item at a meeting held on May 15, 2013 and the following
comments were made:
Staff is requesting the board’s approval of an agreement with
New Cingular Wireless PCS, LLC (otherwise known as AT&T) for the
installation of a Communications Facility at the 1296-1, 2, & 3
Reservoir Site. A map was presented showing the location of the
reservoir site in Jamul (Exhibit A to staffs’ report).
The District currently has 32 cellular lease agreements with an
annual revenue of approximately $1,000,000. Of the 32 leases,
five (5) are with New Cingular Wireless(AT&T).
AT&T is proposing to construct, operate, and maintain an
unmanned wireless communications facility consisting of 12 panel
antennas mounted to the side of 2 existing 1296 Reservoir water
tanks (Tanks 1 and 3 on Exhibit A).
AT&T will be the 3rd cellular vendor on this site along with T-
Mobile and Sprint. The overall lease area proposed by AT&T is
approximately 400 square feet.
The District will receive $3,175 per month in rent effective
upon execution of the lease agreement for a period of five (5)
years. This rent amount is subject to an annual inflation
adjustment of 4 percent in accordance with the terms of the
lease. AT&T will also have the option to extend the term of the
lease for three (3) additional five-year periods.
Staff has included additional language in the proposed lease to
strengthen the agreement and support management of the
District’s leases. The new language includes:
o The requirement of a Security Deposit equal to the sum of
two month’s rent
o The elimination of pro-rating language for rent to simplify
the billing process
o 20% penalties for late payment
o Non-curable Event of Default for failure to pay rent
o Magnetic mount or other non-destructive alternative
attachment requirement
o Utilities and back-up power provisions
o New Assignment of Lease form requirement to assist in
documenting change of ownership
Some companies wish to sublease their land leases with
the District to tower companies to “monetize” their
leases. This makes it difficult for the District to
determine which company has the underlying lease.
Requiring tenants to complete a New Assignment of
Lease form will help the District track and document
ownership.
The District also included language within the agreement that
allows the District to utilize infrastructure that the cellular
companies may install to support their equipment, such as,
electrical power . This would allow the District to utilize the
tenants power infrastructure if needed and avoid having to
install parallel facilities.
The committee inquired what happens to the infrastructure
installed by the tenant at the end of the cellular lease. It
was indicated that the terms of the contract requires that the
tenant remove all equipment, etc. However, to the extent that
the tenant has facilities that would be of benefit to the
District, the District works/negotiates with the tenant to leave
the infrastructure in place. The infrastructure then becomes
part of the District’s assets.
It was indicated in respone to an inquiry from the committee
that the tenants must contact the District before they can enter
a lease site and also advise the District when they leave. The
tenants have secured access entry.
The committee inquired as to the monthly rent/lease amount was
for the other cellular vendors. It was indicated that the lease
amount depends on when the lease was entered into and the size
of the lease area. The District’s lease amounts range from low
$2000 to $3500.
The committee inquired how the District determines the
appropriate lease rate based on the market. It was indicated
that staff regularly contacts our sister agencies and other
agencies that have cell site leases to check their current lease
rates. Staff has consistently found that the District’s lease
rate is generally at the top of the market. The District’s
agreement also includes a guaranteed 4% annual increase and at
the end of each of the five year terms, the District has the
opportunity to recalculate increases based on the Consumer Price
Index and adjust increases if the current rate is above 4% (mark
to market).
The District also had engaged a consultant several years ago to
review the District’s leases and pricing. The consultant
verified that the District’s rates were at the top of the
market.
Following the discussion, the committee supported staffs’
recommendation and presentation to the full board as a consent item.
ATTACHMENT B
SUBJECT/PROJECT:
AS001-CS0005
Request to Approve Agreement with New Cingular Wireless
PCS, LLC, a Delaware Limited Liability Company, for the
Installation of a Communications Facility at the
1296-1, 2, & 3 Reservoir Sites
See attached lease agreement.
TELECOMMUNICATION FACILITY AGREEMENT
BETWEEN NEW CINGULAR WIRELESS PCS,LLC
AND OTAY WATER DISTRICT TO LOCATE A
COMMUNICATIONS FACILITY AT OTAY'S 1296 -1,
2 &3 RESERVOIR SITE
(13635 Bear Mountain Way)
This Telecommunication Facility Agreement (the "Agreement")is entered into and
effective on the date specified in the signature page (the "Commencement Date"),by and
between the Otay Water District,a municipal water district organized and operated pursuant to
the Water Code Section 71000,et seq.("Otay"),and New Cingular Wireless PCS,LLC,a
Delaware limited liability company ("Tenant").Special terms and conditions are set forth on
Exhibit A.
RECIJALS
A.Otay owns a site on which it has constructed water facilities known as the "1296 -
1,2 &3,"as depicted on Attachment A to Exhibit B (the "Reservoir Site").
B.Tenant has requested Otay to allow it to locate a communications facility and
transmitting and receiving antennas at the Reservoir Site pursuant to the terms and conditions set
forth herein.
C.Otay is willing to allow Tenant to locate the Facilities (defined below)at the
Reservoir Site pursuant to the terms and conditions set forth herein.
AGREEMENT
For good and valuable consideration,the receipt and sufficiency of which is hereby
acknowledged,Otay and Tenant agree as follows:
1.Premises.Otay owns the real property described in Attachment B to Exhibit B
(the "Property").Otay agrees to lease to Tenant,for the installation of antennas and related
telecommunications equipment,approximately 400 square feet of real property within the
Property, as more particularly described on Attachment C to Exhibit B (the "Premises").
2.Grant of Non-Exclusive Trench and Utility Easement(s).Upon written request
from Tenant,Otay agrees to grant a non-exclusive easement,as legally described and depicted in
Exhibit C to this Agreement (the "Easement"),for certain agreed-upon portions of the Property
for the purpose of trenching and for the installation and maintenance of the Otay approved
utilities needed by Tenant for the Facilities.It is expressly agreed that any such Easement shall
only be valid if signed by the parties and,if so,it shall run concurrently with this Agreement and
shall terminate automatically if this Agreement is terminated or ceases to exist for any reason.
Tenant agrees,holding Otay harmless for any cost or expense,to return any such Easement and
any portions of the Property disturbed in connection with the Facilities or any Tenant activity to
their original condition,or any other condition acceptable to Otay,as evidenced in advance of
the work in a writing signed by Otay representatives.
Tenant acknowledges that the Property is used in connection with Otay's storage and
delivery of water and other services to the public,and agrees that such uses by Otay are superior
in all respects to all uses by Tenant.Upon receipt of twelve (12)months written notice from
Otay (or less if six-months'notice cannot be reasonably given),Tenant shall at its sole expense
relocate its Easement to another mutually agreeable location within the Property.Otay and
Telecommunication Facilities Agreement Page 1 04.22.13
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OTAY WATER DISTRICTCINGULAR WIRELESS PCS, LLC COMMUNICATIONS SITE1296-1, 1296-2 AND 1296-3 RESERVOIR SITE
EXHIBIT A
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STAFF REPORT
TYPE MEETING: Regular Board
MEETING DATE: June 5, 2013
SUBMITTED BY:
Andrea Carey
Customer Service Manager
PROJECT: DIV. NO. All
APPROVED BY: Joseph R. Beachem, Chief Financial Officer
German Alvarez, Assistant General Manager
Mark Watton, General Manager SUBJECT: Authorize the General Manager to Negotiate and Enter into Agreements for Billing and Payment Services with Infosend and
Electronic Payment Exchange (EPX) GENERAL MANAGER’S RECOMMENDATION:
That the Board authorize the General Manager to negotiate and enter into a two-year fixed with three option year renewals (five-year term) with:
1) Infosend to provide bill print and electronic bill presentment services in an amount not to exceed $1,310,000 ($262,000 annually); and with 2) Electronic Payment Exchange (EPX) to provide payment transaction
processing services in an amount not to exceed $735,000 ($147,000 annually).
COMMITTEE ACTION:
See Attachment A. PURPOSE: To authorize the General Manager to negotiate and purchase services
from Infosend for bill print and electronic bill presentment services and with Electronic Payment Exchange for payment transaction
processing services.
AGENDA ITEM 7i
ANALYSIS:
The District bills approximately 50,000 customers each month (600,000 billings yearly) for water and sewer services. Of these, approxi-mately 38,000 bills are mailed to customers every month with another 17,000 customers signed up to receive bills electronically (e-bill).
The District receives over 15,000 payments monthly via the website. In 2008, the District entered into a five-year agreement with Infosend to provide bill print and mailing services. In 2010, the agreement was amended to allow Infosend and EPX to provide online
bill presentment and web payment services to the District. The contract with Infosend and EPX will expire on June 30, 2013.
Request for proposals were sent to seven vendors for bill print and electronic bill presentment and payment services and the District
received proposals from three of them. The costs for bill print and electronic presentment services are as follows:
Bill Print Services Vendor Annual Price
Infosend $262,000
Billtrust $276,000
Alacriti $294,000
Evaluation criteria consisted of the vendor’s ability to meet District specifications; number of years experience in this type of business and with accounts similar to Otay in size; competence and customer service; on time experience in delivery of comparable goods and services; financial stability; and cost.
InfoSend partners with payment processors EPX or Paymentus to verify
and transmit customer payments to the District. These payment processors verify the credit card and banking information for each transaction and then wire funds daily to Otay’s account with Union Bank. Staff analyzed the fees charged by both EPX and Paymentus and found EPX to be the lowest. The costs of services are as follows:
Payment Services Vendor Annual Price
EPX $147,000
Paymentus $162,000
The performance of the EPX payment processing service has proved to be efficient and reliable since staff began using the service in 2010.
Given the complexity and sensitive nature of these services, it is recommended that the General Manager negotiate and enter into
agreements with Infosend and EPX that provides a two-year fixed term
with three option year renewals in amounts not to exceed the lowest pricing submitted. This will allow the District to take advantage of
the current competitive process and minimize the impact changing vendors has to the billing process. The agreements will ensure that the vendors are unable to raise prices for five years and that the District is able to terminate for cause at any time. Additionally, after the initial two-year period, the District will have the option
not to renew should opportunities, circumstances or business practices change. The agreements will run concurrently and expire at the same time. By continuing the relationship with Infosend and EPX the District’s
customers will see no change to their online accounts or bill print delivery.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
The annual cost for Infosend services will be approximately $262,000 and for EPX services will be approximately $147,000. The proposed FY 2014 budget is sufficient to cover these costs. STRATEGIC GOAL: Evaluate the most cost effective and efficient processes and tools to
communicate service related issues to customers. LEGAL IMPACT:
None.
Attachments:
Attachment A - Committee Action
ATTACHMENT A
SUBJECT/PROJECT:
Authorize the General Manager to Negotiate and Enter into Agreements for Billing and Payment Services with Infosend
and Electronic Payment Exchange (EPX)
COMMITTEE ACTION:
The Finance, Administration and Communications Committee discussed
this item at a meeting held on May 15, 2013 and the following comments were made:
• Staff is requesting that the Board approve a five-year contract with: 1) Infosend to provide bill print and electronic bill
presentment services in an amount not-to-exceed $1,310,000 ($262,000 annually); and 2) Electronic Payment Exchange (EPX) to provide online payment transaction processing services for an
amount not-to-exceed $735,000 ($147,000 annually). The District may exit this contract at any time for cause, or may exit the
contract annually after the second year without cause.
• The District entered into a five (5) year agreement with Infosend
in 2008 and this agreement will expire on June 30, 2013. In 2010, the agreement was amended to allow Infosend and EPX to
provide online bill presentment and web payment services to the District.
• The District currently bills approximately 50,000 customers each month. Of the 50,000 bills, 38,000 are mailed to customers and 17,000 receive their bills electronically. The District receives approximately 15,000 monthly bill payments through the website.
• As the agreement with Infosend will expire in June, the District sent out a Request for Proposal (RFP) to seven vendors for bill print and electronic bill presentment and payment services. The
District received three (3) proposals.
• Staff is recommending that Infosend be awarded the contract as the lowest responsive bidder. Staff has been very happy with the services that Infosend has provided over the last five (5) years.
They have the experience, competence, financial stability and have provided on-time delivery of goods and services.
• Infosend partners with two (2) payment processors, EPX and Paymentus, who handle online bill payments. The District currently utilizes EPX, but wished to analyze which vendor could
provide the services at the best cost. EPX was found to be the lowest cost provider with an average annual cost of $147,000
based on the District’s current volume of 15,000 monthly online payments. EPX’s services has been efficient and reliable and the District recommends that EPX be selected as the online payment
processor vendor.
• The bill print and online presentment and payment services is highly complex and sensitive so staff has recommended a two-year fixed agreement. After the two (2) years, the District has the
option to rebid the services to verify pricing and possibly move to another vendor. If it is found that Infosend is still
competitive, the District could continue with their services.
• In response to an inquiry from the committee, it was indicated
that if the services were solicited through an RFP, the District could award a service contract, at the board’s discretion, even
if only one proposal was received. For those services that are not typically bid or solicited through an RFP, the District generally would require an attempt to obtain three (3) bids for
any purchase over $5,000 and any purchase over $50,000 would be presented to the board for award.
• Staff indicated, in response to another inquiry from the committee, that EPX is dependent on Infosend receiving the
contract. If Infosend is not awarded the contract or their contract is terminated, EPX’s service would also be terminated.
• Infosend works with 160 different utilities in California alone, including Helix WD, Sweetwater Authority, Olivenhain MWD, etc.
• It was noted that Infosend has a lot of redundancy in their system security and seem to be the strongest vendor in this
respect.
• The committee discussed that the District handles the sewer billing for the City of Chula Vista and the bill for sewer appears on the District’s water bill and is collected on behalf
of the City. The City, however, will not be impacted by the proposed contract nor are they a party to the contract. It was
noted that the District’s water bill indicates clearly that customers should contact the City of Chula Vista for sewer billing inquiries/issues.
• In response to an inquiry from the committee, staff indicated that there are two (2) separate fees; 1) for the printing and mailing of bills to the District’s customers, and 2) for the
electronic presentment of bills. If Infosend does not print and mail a bill, the District is not billed for the fee associated
with printing and mailing statements. The District would be billed for the electronic presentment of these bills.
• It was noted that the new contract provides for lower fees than the current contract and the District will see some cost savings
with the new proposed contract. Following the discussion, the committee supported staffs’
recommendation and presentation to the full board as a consent item.
STAFF REPORT
TYPE MEETING: Regular Board Meeting MEETING DATE: June 5, 2013
SUBMITTED BY: Mark Watton,
General Manager
W.O./G.F. NO: DIV. NO.
APPROVED BY:
Susan Cruz, District Secretary
Mark Watton, General Manager
SUBJECT: Board of Directors 2013 Calendar of Meetings
GENERAL MANAGER’S RECOMMENDATION:
At the request of the Board, the attached Board of Director’s meeting
calendar for 2013 is being presented for discussion.
PURPOSE:
This staff report is being presented to provide the Board the
opportunity to review the 2013 Board of Director’s meeting calendars
and amend the schedule as needed.
COMMITTEE ACTION:
N/A
ANALYSIS:
The Board requested that this item be presented at each meeting so
they may have an opportunity to review the Board meeting calendar
schedule and amend it as needed.
STRATEGIC GOAL:
N/A
FISCAL IMPACT:
None.
LEGAL IMPACT:
None.
Attachments: Calendar of Meetings for 2013
G:\UserData\DistSec\WINWORD\STAFRPTS\Board Meeting Calendar 6-5-13.doc
AGENDA ITEM 8a
Board of Directors, Workshops
and Committee Meetings
2013
Regular Board Meetings:
Special Board or Committee Meetings (3rd
Wednesday of Each Month or as Noted)
January 8, 2013
February 6, 2013
March 6, 2013
April 3, 2013
May 1, 2013
June 5, 2013
July 3, 2013
August 7, 2013
September 4, 2013
October 2, 2013
November 6, 2013
December 4, 2013
January 16, 2013
February 20, 2013
March 20, 2013
April 17, 2013
May 15, 2013
June 19, 2013
July 17, 2013
August 21, 2013
September 18, 2013
October 16, 2013
November 20, 2013
SPECIAL BOARD MEETINGS:
BOARD WORKSHOPS:
STAFF REPORT
TYPE MEETING: Regular Board
MEETING DATE: June 5, 2013
SUBMITTED BY:
Wales Benham
Senior Accountant
PROJECT: DIV. NO. All
APPROVED BY: Joseph R. Beachem, Chief Financial Officer
German Alvarez, Assistant General Manager
Mark Watton, General Manager
SUBJECT: Director’s Expenses for the 3rd Quarter of Fiscal Year 2013 GENERAL MANAGER’S RECOMMENDATION:
This is an informational item only. COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To inform the Board of the Director’s expenses for the 3rd quarter of Fiscal Year 2013. ANALYSIS:
The Directors’ expense information is being presented in order to comply with Otay’s Board of Directors Policy 8, requiring staff to
create a quarterly report showing expenses for the Directors. In addition, California Government Code Section 53065.5 requires special districts, at least annually, to disclose any reimbursement paid by a
district within the immediately preceding fiscal year. The disclosure requirement shall be fulfilled by including the reimbursement
information in a document published or printed, at least annually by
AGENDA ITEM 9a
2
a date determined by that district, and shall be made available for public inspection. (See Attachment B for Summary and C-H for
Details.) FISCAL IMPACT:
None.
STRATEGIC GOAL:
Prudently manage District funds. LEGAL IMPACT:
Compliance with state law.
Attachments: Attachment A Committee Action Attachment B Director’s Expenses and per Diems
Attachment C-H Director’s Expenses Detail
ATTACHMENT A
SUBJECT/PROJECT:
Director’s Expenses for the 3rd Quarter of Fiscal Year 2013
COMMITTEE ACTION:
This item was presented to the Finance, Administration and Communications Committee at a meeting held on May 15, 2013. The
expenses for each director from January 1, 2013 thru March 31, 2013 was presented. It was indicated that directors’ expenses totaled $8,080.08 for the third quarter of Fiscal Year 2013. The total
expenses for the first three quarters of Fiscal Year 2013 is $18,075.45 and it is projected that directors expenses would total
approximately $24,100.00 for the year based on the three quarters of actual expenses. The committee received staffs’ report and recommended presentation to the full board as an informational item.
BOARD OF DIRECTORS’
EXPENSES AND PER-DIEMS
BOARD OF DIRECTORS MEETING
June 5, 2013
ATTACHMENT B
Policy 8 requires that staff present the Expenses and
Per-Diems for the Board of Directors on a Quarterly
basis:
•Fiscal Year 2013, 3rd Quarter.
•The expenses are shown in detail by Board
member, month and expense type.
•This presentation is in alphabetical order.
•This information was presented to the Finance,
Administration, and Communications Committee
on May 15, 2013.
Board of Directors’ Expenses and Per-Diems
Fiscal Year 2013 Quarter 3 (Jan 2013 - Mar 2013)
Director Croucher $200.00
Director Gonzalez $1,805.00
Director Lopez $2,562.78
Director Robak $1,186.77
Director Thompson $2,325.53
Total $8,080.08
Director Croucher
Fiscal Year 2013 Quarter 3
Jan 2013 Feb 2013 Mar 2013
Business Meetings 0.00 0.00 0.00
Director’s Fees 0.00 200.00 0.00
Mileage Business 0.00 0.00 0.00
Conferences and Seminars 0.00 0.00 0.00
Travel 0.00 0.00 0.00
Monthly Totals 0.00 200.00 0.00
Quarterly Total $200.00
Fiscal Year-to-Date 2013 (Jul 2012-Mar 2013) $1,460.00
Meetings Attended 2 2 1
Meetings Paid 0 2 0
Director Gonzalez
Fiscal Year 2013 Quarter 3
Jan 2013 Feb 2013 Mar 2013
Business Meetings 50.00 0.00 0.00
Director’s Fees 400.00 300.00 500.00
Mileage Business 0.00 0.00 0.00
Conferences and Seminars 555.00 0.00 0.00
Travel 0.00 0.00 0.00
Monthly Totals 1,005.00 300.00 500.00
Quarterly Total $1,805.00
Fiscal Year-to-Date 2013 (Jul 2012-Mar 2013) $3,454.00
Meetings Attended 4 3 8
Meetings Paid 4 3 5
Director Lopez
Fiscal Year 2013 Quarter 3
Jan 2013 Feb 2013 Mar 2013
Business Meetings 25.00 79.00 0.00
Director’s Fees 700.00 500.00 1,000.00
Mileage Business 50.29 28.25 20.91
Mileage Commuting 22.60 45.20 91.53
Conferences, Seminars, and Travel 0.00 0.00 0.00
Monthly Totals 797.89 652.45 1,112.44
Quarterly Total $2,562.78
Fiscal Year-to-Date 2013 (Jul 2012-Mar 2013) $6,336.79
Meetings Attended 11 8 18
Meetings Paid 7 5 10
Director Robak
Fiscal Year 2013 Quarter 3
Jan 2013 Feb 2013 Mar 2013
Business Meetings 25.00 15.00 25.75
Director’s Fees 200.00 300.00 100.00
Mileage Business 33.90 16.95 3.39
Mileage Commuting 2.26 2.26 2.26
Conferences, Seminars, and Travel 460.00 0.00 0.00
Monthly Totals 721.16 334.21 131.40
Quarterly Total $1,186.77
Fiscal Year-to-Date 2013 (Jul 2012-Mar 2013) $2,287.22
Meetings Attended 4 4 2
Meetings Paid 2 3 1
Director Thompson
Fiscal Year 2013 Quarter 3
Jan 2013 Feb 2013 Mar 2013
Business Meetings 0.00 64.00 16.00
Director’s Fees 300.00 300.00 800.00
Mileage Business 6.90 29.38 82.49
Mileage Commuting 29.38 98.31 44.07
Conferences, Seminars, and Travel 555.00 0.00 0.00
Monthly Totals 891.28 491.69 942.56
Quarterly Total $2,325.53
Fiscal Year-to-Date 2013 (Jul 2012-Jan 2013) $4,537.44
Meetings Attended 7 7 9
Meetings Paid 3 3 8
Board of Directors’ Expenses and Per Diems
Fiscal Year 2013 to Date (Jul 2012 - Mar 2013)
Director Croucher $1,460.00
Director Gonzalez $3,454.00
Director Lopez $6,336.79
Director Robak $2,287.22
Director Thompson $4,537.44
Total $18,075.45
Board of Directors’ Expenses and Per Diems
Fiscal Year 2013 Projected (July 2012- June 2013)
Director Croucher $1,950.00
Director Gonzalez $4,600.00
Director Lopez $8,450.00
Director Robak $3,050.00
Director Thompson $6,050.00
Total $24,100.00
Based on nine months of actuals
STAFF REPORT
TYPE MEETING: Regular Board
MEETING DATE: June 5, 2013
SUBMITTED BY:
Dan Martin
Engineering Manager
PROJECT: Various DIV. NO. ALL
APPROVED BY:
Rod Posada, Chief of Engineering
German Alvarez, Asst. General Manager
Mark Watton, General Manager
SUBJECT: Informational Item – Third Quarter Fiscal Year 2013 Capital
Improvement Program Report
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors (Board)
accept the Third Quarter Fiscal Year 2013 Capital Improvement Program
(CIP) Report for review and receives a summary via PowerPoint
presentation (see Attachment C).
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To update the Board about the status of all CIP project expenditures
and to highlight significant issues, progress, and milestones on
major projects.
ANALYSIS:
To keep up with growth and to meet our ratepayers' expectations to
adequately deliver safe, reliable, cost-effective, and quality water,
each year the District staff prepares a Six-Year CIP Plan that
identifies the District’s infrastructure needs. The CIP is comprised
of four categories consisting of backbone capital facilities,
replacement/renewal projects, capital purchases, and developer's
reimbursement projects.
AGENDA ITEM 9b
The Third Quarter Fiscal Year 2013 update is intended to provide a
detailed analysis of progress in completing these projects within the
allotted time and budget of $18 million. Expenditures through the
Third Quarter totaled approximately $7.8 million. Approximately 43%
of the Fiscal Year 2013 expenditure budget was spent (see Attachment
B).
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
No fiscal impact as this is an informational item only.
STRATEGIC GOAL:
The Capital Improvement Program supports the District’s Mission
statement, “To provide high value water and wastewater services to
the customers of the Otay Water District, in a professional,
effective, and efficient manner” and the General Manager’s Vision, “A
District that is at the forefront in innovations to provide water
services at affordable rates, with a reputation for outstanding
customer service.”
LEGAL IMPACT:
None.
DM/RP :jf
P:\CIP\CIP Quarterly Reports\2013\Q3\Staff Report\BD 06-05-13, Staff Report, Third Quarter FY 2013 CIP Report, (DM-RP).docx
Attachment s: Attachment A – Committee Action
Attachment B - Fiscal Year 2013 Third Quarter CIP
Expense Report
Attachment C – Presentation
ATTACHMENT A
SUBJECT/PROJECT:
Various
Informational Item – Third Quarter Fiscal Year 2013 Capital
Improvement Program Report
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee (Committee)
reviewed this item at a Committee Meeting held on May 16, 2013, and
the following comments were made:
Staff provided a PowerPoint presentation to the Committee and
indicated that the expenditures through the third quarter of
FY 2013 totaled approximately $7.8 million, which is about 43%
of the District’s fiscal year budget.
Staff indicated that the District’s FY 2013 CIP budget consists
of 70 projects that total $18 million and is divided into four
categories:
o Capital Facilities= $7.6 million
o Replacement/Renewal= $9.6 million
o Capital Purchases= $.8 million
o Developer Reimbursement= $0.0 million
The PowerPoint presentation included the following:
o Total Life-to-Date Expenditures
o CIP Budget Forecast vs. Expenditures
o Major CIP Projects
o CIP Projects in Construction
o Construction Contract Status of projects, contract amount
with allowances, net change orders, and percent of project
completion
o Consultant Contract Status of contract amounts, approve
payments to date, change orders, dates when contracts were
signed and the end date of contracts
Staff provided an update of the following:
o Reservoir 624-I Floating Cover Replacement Project
o Calavo Gardens Sewer Rehabilitation Project
o Hunte Parkway 30-Inch Potable Pipeline Project
o Orange Avenue/I-805 12” Potable Water Installation
o 803-3 & 832-2 Reservoir Interior/Exterior Coating &
Upgrades
The Committee commented about the Reservoir 624-1 Cover
Replacement Project (P2477) that showed a 40% change order for
an added liner to the Reservoir’s cover. The Committee felt
that the added liner should have been identified as a change of
scope to avoid skewing numbers in the District’s change orders
report. Typically, the District is pretty good at minimizing
its change orders. Staff stated that they wanted to present the
additional scope in the most conservative way.
Following the discussion, the Committee supported staffs’
recommendation and presentation to the full board as an informational
item.
Otay Water District
Capital Improvement Program
Fiscal Year 2013
Third Quarter
(through March 31, 2013)
Orange Avenue/I-805 12” Potable Water Line Installation
Attachment C
3/26/13
Background
The approved CIP Budget for Fiscal Year 2013 consists of
70 projects that total $18 million. These projects are
broken down into four categories.
1.Capital Facilities $ 7.6 million
2.Replacement/Renewal $ 9.6 million
3.Capital Purchases $ 0.8 million
4.Developer Reimbursement $ 0.0 million
Overall expenditures through the Third Quarter Fiscal
Year 2013 totaled $7.8 million, which is 43% of the Fiscal
Year budget.
2
Fiscal Year 2013
Third Quarter Update
($1,000)
CIP
CAT Description FY 2013
Budget
FY 2013
Expenditures
%
FY 2013
Budget
Spent
Total Life-to-
Date Budget
Total
Life-to-Date
Expenditures
%
Life-to-
Date
Budget
Spent
1 Capital
Facilities $7,588 $3,554 47% $111,138 $42,612 38%
2 Replacement/
Renewal $9,559 $3,855 40% $59,506 $29,165 49%
3 Capital
Purchases $794 $407 51% $14,222 $8,966 63%
4 Developer
Reimbursement $53 $0 0% $6,513 $1 0%
Total:
$17,994 $7,816 43% $191,379 $80,744 42%
3
Fiscal Year 2013
Third Quarter
CIP Budget Forecast vs. Expenditures
4
$17,994,000
$-
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
$16,000,000
$18,000,000
$20,000,000
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
FISCAL YEAR PERIOD IN MONTHS
Budget Forecast
Total Expenditures
District Map of Major CIP Projects
5
CIP Projects in Construction
Calavo Gardens Sewer Rehabilitation (S2019, S2020, S2022, S2026)
Replacement of 4,500 Linear Feet of Sewer
Manhole Rehabilitation/Replacement
Capacity Upgrades
New Flow Control and Diversion Vault for Calavo Lift Station
$3.35M Budget
Start: February 2012
Estimated Completion: May 2013
Above: Excavation for sewer at Rancho San Diego Shopping Center
Left: Construction of Sewer Diversion Vault Structure along Avocado Boulevard
6
3/4/13
3/20/13
CIP Projects in Construction
Reservoir 624-1 Floating Cover Replacement (P2477)
Install New Reinforced Polypropylene Geomembrane Floating Reservoir Cover
$1.0M Budget
Start: November 2012
Estimated Completion: June 2013
624-1 Reservoir Construction
Contractor Temporarily Demobilized during March
7
CIP Projects in Construction
8
Hunte Parkway 30-Inch Potable
Pipeline (P2514)
Installation of 2,250 LF of
Polyurethane Coated Steel
Pipe
$1.69M Budget
Start: April 2012
Substantial Completion:
March 2013
Above: North End Tie-In (Golf Course)
Left: South End Tie-In
(Proctor Valley Road)
CIP Projects in Construction
Orange Avenue/I-805 12” Potable Water Installation (P2513)
Installation of New 12” Water Line To Replace The Palomar Avenue Line During Palomar Bridge Replacement By Caltrans
$1.30M Budget
Start: January 2013
Estimated Completion: August 2013
12” PVC Pipe Installation Along Orange Avenue
East of I-805
9
3/7/13
CIP Projects in Construction
803-3 & 832-2 Reservoir Interior/Exterior Coating & Upgrades(P2518/P2519)
Remove and Replace Deteriorating Reservoir Coatings
Structural Modifications Including Level Indicator Replacement and Anode Replacement
$1.53M Budget
Start: March 2013
Estimated Completion: August 2013
803-3 Reservoir
Blast Track Unit on Roof of Reservoir
10
11
Construction Contract Status
CIP NO. PROJECT TITLE CONTRACTOR BASE BID
AMOUNT
CONTRACT
AMOUNT W/
ALLOWANCES
NET CHANGE
ORDERS LTD*
% CHANGE
ORDERS W/
ALLOWANCE
CREDIT**
PROJECT
TOTAL %
R2091
944-1R Recycled
Pump Station
Upgrade & System
Enhancements
Sepulveda $1,099,423 $1,162,423 $0 0.0% -1.1%
R2096 RWCWRF
Upgrades Newest $3,349,000 $3,499,000 $72,807 2.2% 0.5%
P2370 La Presa System
Improvements TC Construction $938,995 $978,995 $82,548 8.8% 6.4%
S2019/S2020/
S2022/S2026
Calavo Gardens
Sewer
Rehabilitation
Garcia Juarez
Construction $2,232,275 $2,316,275 $62,960 2.8% 0.4%
P2491 850-3 Reservoir
Coating
Advanced Industrial
Services $273,300 $293,300 $400 0.1% 0.1%
P2514
30-Inch Potable
Pipeline in Hunte
Parkway
Sepulveda $1,172,257 $1,212,257 $109,223 9.3% 7.4%
P2477
Reservoir 624-1
Cover
Replacement
Layfield $457,050 $497,050 $183,026 40.0% 28.8%
P2513
Orange Avenue/I-
805 12" Potable
Water Installation
Basile $767,000 $872,000 $0 0.0% -10.9%
P2518/P2519 803-3 & 832-2
Reservoir Coating
Advanced Industrial
Services $876,900 $946,900 $0 0.0% -7.4%
TOTALS: $11,166,200 $11,778,200 $510,964 4.6% 1.2%
*NET CHANGE ORDERS DO NOT INCLUDE ALLOWANCE ITEM CREDITS. IT'S A TRUE CHANGE ORDER PERCENTAGE FOR
THE PROJECT
**THIS CHANGE ORDER RATE INCLUDES THE CREDIT FOR UNUSED ALLOWANCES
Consultant Contract Status
12
Consultant CIP No. Project Title
Original
Contract
Amount
Total Change
Orders
Revised
Contract Amount
Approved
Payment To
Date
%
Change
Orders
%
Project
Complete
Date of
Signed
Contract
End Date of
Contract
PLANNING
ARCADIS U.S., INC. Varies WASTEWATER MANAGEMENT PLAN FY12-13 $ 349,979.36 $ - $ 349,979.36 $ 339,972.94 0.0% 97.1% 8/3/2011 6/30/2013
NARASIMHAN CONSULTING Varies HYDRAULIC MODELING SERVICES $ 175,000.00 $ - $ 175,000.00 $ 58,099.50 0.0% 33.2% 5/2/2011 6/30/2013
TRAN CONSULTING ENGINEERS S1201
SANITARY SEWER CCTV INSPECTION AND
CONDITION ASSESSMENT $ 560,025.00 $ - $ 560,025.00 $ 549,013.25 0.0% 98.0% 1/20/2010 6/30/2013
DESIGN
AECOM P2451
OTAY MESA CONVEYANCE AND DISINFECTION
SYSTEM (DESIGN ENGINEER) $ 3,910,297.00 $ - $ 3,910,297.00 $ 103,648.33 0.0% 2.7% 1/3/2011 6/30/2016
AEGIS ENGINEERING MGMT INC VARIES AS-NEEDED DESIGN SERVICES FY13-14 $ 300,000.00 $ - $ 300,000.00 $ - 0.0% 0.0% 11/1/2012 6/30/2014
ARCADIS U.S., INC.
P2434,
P2511
VALUE ENGINEERING AND CONSTRUCTIBILITY
REVIEW $ 153,628.00 $ - $ 153,628.00 $ 63,328.73 0.0% 41.2% 1/18/2012 6/30/2014
ATKINS Varies
AS-NEEDED ENGINEERING DESIGN SERVICES
FY12-13 $ 175,000.00 $ - $ 175,000.00 $ 143,499.90 0.0% 82.0% 10/25/2011 6/30/2013
BSE ENGINEERING INC Varies AS-NEEDED ELECTRICAL SERVICES $ 100,000.00 $ - $ 100,000.00 $ - 0.0% 0.0% 6/1/2012 6/30/2014
DARNELL & ASSOCIATES Varies AS-NEEDED TRAFFIC ENGINEERING SERVICES $ 175,000.00 $ 49,330.00 $ 224,330.00 $ 224,117.50 28.2% 99.9% 1/20/2010
12/31/2012
COMPLETE
DARNELL & ASSOCIATES Varies AS-NEEDED TRAFFIC ENGINEERING SERVICES $ 125,000.00 $ - $ 125,000.00 $ - 0.0% 0.0% 6/12/2012 6/30/2014
ENGINEERING PARTNERS INC, THE Varies AS-NEEDED ELECTRICAL DESIGN SERVICES $ 100,000.00 $ - $ 100,000.00 $ 93,580.00 0.0% 93.6% 10/7/2009 4/30/2013
HECTOR MARES-COSSIO P2451
OTAY MESA CONVEYANCE AND DISINFECTION
SYSTEM (BINATIONAL WATER AND RELATED
ISSUES) $ 45,000.00 $ - $ 45,000.00 $ 43,200.00 0.0% 96.0% 2/9/2011
12/31/2012
COMPLETE
HECTOR MARES-COSSIO P2451
OTAY MESA CONVEYANCE AND DISINFECTION
SYSTEM (BINATIONAL WATER AND RELATED
ISSUES) $ 11,250.00 $ - $ 11,250.00 $ 7,200.00 0.0% 64.0% 1/1/2013 3/31/2013
LEE & RO INC Varies AS-NEEDED ENGINEERING DESIGN SERVICES $ 175,000.00 $ 23,660.00 $ 198,660.00 $ 198,535.07 13.5% 99.9% 6/30/2010 6/30/2013
Consultant Contract Status
13
Consultant CIP No. Project Title
Original
Contract
Amount
Total Change
Orders
Revised
Contract Amount
Approved
Payment To
Date
%
Change
Orders
%
Project
Complete
Date of
Signed
Contract
End Date of
Contract
LEE & RO INC P2511 OTAY INTERCONNECT PIPELINE $ 2,769,119.00 $ - $ 2,769,119.00 $ 922,260.89 0.0% 33.3% 11/4/2010 12/31/2015
MICHAEL D.KEAGY REAL ESTATE VARIES AS-NEEDED APPRAISAL SERVICES FY13-14 $ 45,000.00 $ - $ 45,000.00 $ - 0.0% 0.0% 9/5/2012 6/30/2014
MTGL INC. Varies
AS-NEEDED GEOTECHNICAL CONSULTING
SERVICES $ 175,000.00 $ - $ 175,000.00 $ 150,784.80 0.0% 86.2% 6/23/2010 6/30/2013
MWH AMERICAS INC. R2096
RWCWRF UPGRADE PROJECT
(DESIGN ENGINEER) $ 458,813.00 $ 143,548.00 $ 602,361.00 $ 590,028.65 31.3% 98.0% 10/14/2009 6/30/2013
SILVA SILVA CONSULTING P2451
OTAY MESA CONVEYANCE AND DISINFECTION
SYSTEM (BINATIONAL WATER AND RELATED
ISSUES) $ 104,000.00 $ - $ 104,000.00 $ 40,000.00 0.0% 38.5% 5/1/2012 6/30/2014
SOUTHERN CALIFORNIA SOIL VARIES GEOTECHNICAL SERVICES FY13-15 $ 175,000.00 $ - $ 175,000.00 $ - 0.0% 0.0% 12/10/2012 6/30/2015
TETRA TECH, INC P2434 RANCHO DEL REY WELL - PHASE 2 $ 724,493.50 $ 23,749.00 $ 748,242.50 $ 404,445.17 3.3% 54.1% 4/21/2011 12/31/2014
UTILITY SERVICE COMPANY INC Varies AS-NEEDED SURVEYING SERVICES $ 11,700.00 $ - $ 11,700.00 $ 11,700.00 0.0% 100.0% 4/16/2012
8/31/2012
COMPLETE
V & A CONSULTING Varies
PROFESSIONAL CORROSION SERVICES
FY12-13 $ 392,729.00 $ - $ 392,729.00 $ 170,312.40 0.0% 43.4% 6/23/2011 6/30/2013
CONSTRUCTION SERVICES
ALTA LAND SURVEYING, INC. Varies AS-NEEDED SURVEYING SERVICES $ 175,000.00 $ - $ 175,000.00 $ 117,288.75 0.0% 67.0% 8/15/2011 6/30/2013
ALYSON CONSULTING VARIES CONSTRUCTION MGMT/INSPECTION FY13-15 $ 350,000.00 $ - $ 350,000.00 $ 37,950.00 0.0% 10.8% 10/24/2012 6/30/2015
RBF CONSULTING
R2058,
R2077,
R2087
OTAY MESA RECYCLED WATER SUPPLY LINK
(CONSTRUCTION MANAGEMENT) $ 708,560.00 $ 708,560.00 $ 13,960.00 0.0% 2.0% 3/24/2010
12/31/2012
COMPLETE
SAIC ENERGY, ENVIRONMENT &
INFRASTRUCTURES, LLC R2096
RWCWRF UPGRADE PROJECT
(CONSTRUCTION MANAGEMENT) $ 359,013.32 $ 34,551.52 $ 393,564.84 $ 393,564.84 9.6% 100.0% 8/15/2011
9/30/2012
COMPLETE
VALLEY CONSTRUCTION
MANAGEMENT Varies
AS-NEEDED CONSTRUCTION MANAGEMENT
AND INSPECTION SERVICES FY12-13 $ 175,000.00 $ - $ 175,000.00 $ 103,870.00 0.0% 59.4% 10/25/2011 6/30/2013
ENVIRONMENTAL
A.D. HINSHAW Varies CONSULTING SERVICES FOR JWA's CEQA $ 34,625.25 $ - $ 34,625.25 $ 8,500.51 0.0% 24.6% 3/25/2010 6/30/2014
ICF INTERNATIONAL (aka JONES &
STOKES ASSOCIATES) Varies
AS-NEEDED ENVIRONMENTAL CONSULTING
SERVICES $ 375,000.00 $ - $ 375,000.00 $ 225,648.44 0.0% 60.2% 9/9/2010 6/30/2013
Consultant Contract Status
14
Consultant CIP No. Project Title
Original
Contract
Amount
Total Change
Orders
Revised
Contract
Amount
Approved
Payment To
Date
%
Change
Orders
%
Project
Complete
Date of
Signed
Contract
End Date of
Contract
MERKEL & ASSOCIATES Varies
SAN MIGUEL HABITAT MANAGEMENT AREA
AND CIP-ASSOCIATED MITIGATION PROJECTS $ 359,079.00 $ - $ 359,079.00 $ 125,572.99 0.0% 35.0% 12/14/2011 12/31/2014
RECON P2494 PREPARATION OF THE SUBAREA PLAN $ 270,853.00 $ - $ 270,853.00 $ 190,221.86 0.0% 70.2% 3/28/2008 6/30/2015
TECHNOLOGY ASSOCIATES P2494 CONSULTING SERVICES FOR JWA's NCCP $ 34,625.25 $ 41,825.26 $ 76,450.51 $ 42,422.49 120.8% 55.5% 4/5/2010 6/30/2013
THE RICK ALEXANDAR COMPANY
(TRAC) P2494 CONSULTING SERVICES FOR JWA's NCCP $ 20,201.75 $ - $ 20,201.75 $ 14,450.22 0.0% 71.5% 3/17/2010 6/30/2013
WATER RESOURCES
MICHAEL R. WELCH P2481 ENGINEERING PLANNING SVCS. $ 40,000.00 $ - $ 40,000.00 $ 29,295.00 0.0% 73.2% 3/25/2009 6/30/2013
PUBLIC SERVICES
AEGIS ENGINEERING
MANAGEMENT Varies
RECYCLED WATER PLAN CHECKING,
RETROFIT, AND INSPECTION SERVICES FOR
DEVELOPER PROJECTS $ 300,000.00 $ - $ 300,000.00 $ 262,428.34 0.0% 87.5% 1/20/2010 6/30/2013
AEGIS ENGINEERING
MANAGEMENT Varies
RECYCLED WATER PLAN CHECKING,
RETROFIT, AND INSPECTION SERVICES FOR
DEVELOPER PROJECTS $ 300,000.00 $ - $ 300,000.00 $ 225,177.05 0.0% 75.1% 11/24/2010 6/30/2013
TOTALS: $ 14,712,991.43 $ 316,663.78 $ 15,029,655.21 $ 5,904,077.62 2.2%
QUESTIONS?
15
STAFF REPORT
TYPE
MEETING:
Regular Board
MEETING
DATE:
June 5, 2013
SUBMITTED
BY:
Mark Watton
General Manager
W.O./G.F.
NO:
N/A DIV.
NO.
N/A
APPROVED BY:
Mark Watton, General Manager
SUBJECT: General Manager’s Report
ADMINISTRATIVE SERVICES:
Water Conservation and School Education:
Landscape Contest Awards Ceremony – The 9th annual Landscape
Contest Awards Ceremony was held on Saturday, May 18th, at the
Water Conservation Garden. Director Mitch Thompson presented a
“Best In District” Landscape Contest Winner’s Certificate to
John and Geralyn Orcutt of Chula Vista. Otay is one of the
founding water agencies and has participated in the residential
landscape contest since 2005. Participating water agencies
this year included: Helix WD, Olivenhain MWD, Padre Dam MWD,
San Diego Public Utilities Department, San Dieguito WD,
Sweetwater Authority, Vallecitos WD, and Vista ID.
Water Management Certification Program - CWA acquired $350,000
in grants from the California Public Utilities Commission and
DWR’s Proposition 50 to initiate a commercial Water Management
Certification Program that will be available June 2013. The
program will fund best management practices to reduce
irrigation resulting in water and embedded energy savings. To
insure the most water efficient installation of irrigation
components, a partnership with the California Landscape
Contractors Association (CLCA) has been formed and a C-27 state
landscape contractor’s license is recommended to participate in
CWA’s newest commercial incentive program. The District will
provide program information and refer interested contractors to
CWA for participation.
Sea World’s Aquatica - Aquatica, a family themed water park,
scheduled an open house event on Friday, May 31st at the former
AGENDA ITEM 10
2
Knott’s Soak City water park in Chula Vista. Sea World
acquired the property and has transformed the site into a
family-oriented water park emphasizing water based recreational
activities. The water park will be open during the spring and
summer months.
Upcoming Events:
o Free California Friendly Residential Landscape Class:
Saturday, August 10, 2013, 8:30 am – 12:00 pm, Bonita
Library; jointly sponsored by Otay Water District and
Sweetwater Authority.
Human Resources: Employee Picnic and Holiday Parties Scheduled – Please mark
your calendars to attend our Picnic and Holiday Party. The
Picnic will be held at Santee Lakes on September 7th from 11:00
a.m. – 4:00 p.m. and the Holiday Party will be held at Marina
Village on December 7th from 6:30 p.m. – 11:30 p.m.
Employee ID Cards and RFID Stickers – The District recently
consolidated the individual employee ID card and door access
card into a single unit and all employees were reissued the new
identification. This will require employees to have their ID
cards with them in order to access FOB controlled doors and
gates.
Recruitments – HR is in the process of recruiting for a Safety
and Security Specialist, Construction Inspector, and Equipment
Mechanic II.
New Hires/Promotions – We had one new hire in the month of May:
Construction Inspector II.
Safety and Security:
WebEOC Golden Guardian 2013 Exercise - On May 22nd, the District
participated in a tabletop exercise hosted by the County Water
Authority. Along with about half a dozen other agencies, Otay
convened our Emergency Operations Center (EOC) and participated
in the exercise, which included reviewing/updating of staffing,
equipment, and the overall operation of the EOC.
Purchasing and Facilities:
Purchase Orders – There were 67 purchase orders processed in
May 2013 for a total of $373,075.93.
3
INFORMATION TECHNOLOGY AND STRATEGIC PLANNING:
Pipeline Assessment Certification Program (PACP) – IT and
Operations staff recently completed a 3-day certification
program covering pipeline maintenance and management best
practices. PACP is a nationally recognized standard for the
assessment and rehabilitation of underground infrastructure.
The PACP standard is recognized and used by the Operations
group POSM CCTV sewer video inspection system and Cityworks,
the District’s future work order system.
Website Migration – IT has completed the on-premise to hosted
migration of Otay’s website. The hosted platform will provide
Otay’s website with greater redundancy, performance and
security. In addition, there’s an expected cost of ownership
savings with the website operating on external equipment and
being monitored 24/7 by the service provider.
Special Assessment – IT is working with Customer Service on the
yearly effort of Special Assessments. Included in this effort
is the linking of newly identified parcels to the District’s
Eden financial system and validating the existing customer
list.
Meraki Wireless (Wi-Fi) Guest & Production Access Points – IT
recently upgraded the legacy wireless access points throughout
the Administrative building with Meraki Wireless LAN Access
Points and Cloud Management Technology. The Meraki access
points have been deployed in the District’s Admin, General
Manager’s, Engineering, Customer Service and Finance areas. In
addition, for network security protection, IT created guest and
production wireless segments. Guest access will be used by
visitors needing Internet service and Production for staff
requiring access to District application services via network
authentication.
FINANCE:
Meter Reading Mobile Collection Devices - Staff will be
piloting two new mobile meter reading collection devices.
These new devices are equipped to collect and transmit meter
reads through a cellular connection and do not require the use
of software, unlike our current meter collection technology.
Customer Service and Operations staff will work together to
test the efficiency and effectiveness of these devices that can
be placed in any District vehicle, allowing for a more frequent
collection of meter reads as staff travels throughout the
District.
2004 Certificates of Participation (COPS) Refinancing – Staff
has worked with the financial advisor and bond counsel to
4
complete the bond sale for the bond refinancing. The final
savings associated with the refinancing is calculated to be
$763,000, 7.5% over the remaining 10 years debt service. This
exceeds staff’s estimated savings of $700,000 or 7.0%. The
final Official Statement is scheduled to be printed on May 23,
2013 and the closing date for the refinancing is scheduled to
be held on June 6, 2013.
Financial Reporting:
o For the ten months ended April 30, 2013, there are total
revenues of $67,403,324 and total expenses of $67,354,350.
The revenues exceeded expenses by $351,721.
o The market value shown in the Portfolio Summary and in the
Investment Portfolio Details as of April 30, 2013 total
$82,814,468.72 with an average yield to maturity of 0.380%.
The total earnings year-to-date are $297,981.89.
ENGINEERING AND WATER OPERATIONS:
Engineering:
California Water Environment Association – San Diego Section:
The California Water Environment Association – San Diego
Section (CWEA-SD) will host a meeting on June 20 at 7:30AM in
the Otay Water District training room. Presentations on the
Rosarito Desalination Project and the improvements made to the
Ralph W. Chapman Water Reclamation Facility (Chapman Facility)
to reduce nitrogen will be provided along with a tour of the
Chapman Facility.
Regulatory Site Access Road: This project will improve the
existing access road from the Sheriff substation to the
reservoir site. The San Miguel Fire Department is negotiating
with the County to accept this access road as a substitute for
the Campo Road deceleration lane requirement in their Major Use
Permit. Staff filed a Mitigated Negative Declaration (MND) on
the access road project on May 1, 2013 and is working with the
County to develop the easement documents. Staff is also
working with the Skyline Church on a joint maintenance
agreement. After acceptance of the MND by the Board in July,
staff will be applying for a grading permit with the County and
a Joint Use Agreement with the Water Authority for the road
encroachment within their easement. (P2504)
Rosarito Desalination Project: Consolidated Water recently
completed a sea water reverse osmosis plant in Bali, Indonesia
and has begun delivering water to a resort customer. The
project, which has a production capacity of 250,000 GPD, can be
5
expanded to 1.6 MGD and includes a potable water storage tank,
distribution piping, and supporting infrastructure. This
project demonstrates their ability to expand their business
model beyond their traditional Caribbean markets. (P2451)
North District – South District Interconnection System: This
project consists of installing approximately 5.2 miles of 30-
inch diameter pipe from H Street in Chula Vista to Paradise
Valley Road in Spring Valley. With the support of Supervisor
Cox, staff has resumed work on the Corral Canyon alignment.
Staff plans to present to three community groups in early June
(Bonita Highlands HOA, Sweetwater Community Planning Group, and
Sweetwater Valley Civic Association June 4th, 5th, and 11th,
respectively). As a follow up to the Notice of Preparation, a
public scoping meeting was held on August 29, 2011, staff plans
to issue the Environmental Impact Report for public comment on
June 12, 2013. (P2511)
30-Inch, 980 Zone, Hunte Parkway – Proctor Valley/Use Area:
This project consists of the installation of approximately
2,240 linear-feet of 30-inch steel pipe and appurtenances on
Hunte Parkway at Proctor Valley Road, at the entrance to the
Salt Creek Golf Course, in the City of Chula Vista. The
Contractor, Sepulveda Construction, completed installation of
the 30-inch water line and placed the line into service on
March 19, 2013. Punch list work is complete. Sepulveda
submitted additional change requests for extended overhead and
traffic control delays on the project. Staff is currently
evaluating the merit of these requests based on the information
submitted. (P2514)
944‐1R Recycled Water Pump Station Upgrades and System
Enhancement: This project consists of the installation of a new
pump, reconfiguration of the suction header piping, upgrades to
the instrumentation, SCADA system, and equipment at the 944-1R
pump station. The project also includes the installation of
three (3) Pressure Reducing Stations (PRS) on Olympic Parkway,
Eastlake Parkway, and Otay Lakes Road. Notice of Substantial
Completion was issued for the project as of August 3, 2012. The
Contractor, Sepulveda Construction, submitted several Change
Order requests subsequent to the Notice of Substantial
Completion. Staff met with Sepulveda Construction on March 19,
2013 and has finalized the evaluation of these requests to
determine the amount of entitlement for the submitted requests.
Staff will be bringing a Change Order to the Board for
consideration as part of the closing out this project. (R2091)
Avocado, Louisa, Calavo, Challenge, Hidden Mesa Sanitary Sewer
Replacement: This project consists of replacing approximately
4,500 linear-feet of sewer pipeline in Avocado Boulevard and
6
neighboring residential streets. The Contractor, Garcia Juarez,
has completed the installation of the sewer pipeline,
construction of the diversion vault, and the tie-in to the
Calavo Lift Station. Substantial completion was granted on May
20, 2013. Remaining work consists of final punch list items.
Project is within budget. (S2019, S2020, S2022, S2026)
624-1 Reservoir Cover Replacement: This project consists of
replacing the floating cover on the 624-1 Reservoir. The
existing cover is at the end of its useful life and in need of
replacement. Work to install the new liner is complete and the
installation of the new cover is nearing completion. Overall
work on the project is approximately 75% complete. Project is
within budget and construction is anticipated to be complete in
June 2013. (P2477)
12-Inch Potable Water Pipeline, East Orange Avenue, I-805
Crossing: This project consists of the installation of
approximately 1,915 linear-feet of 12-inch steel and PVC pipe
along with the associated appurtenances from the intersection
of Melrose Avenue and Orange Avenue, east across the I-805
overpass, to the intersection of Olympic Parkway and Oleander
Avenue in Chula Vista. This new pipeline is needed to meet
fire flow requirements while Caltrans reconstructs the Palomar
Bridge overpass, which contains a 10-inch pipeline that will be
temporarily out of service. The Contractor, Basile
Construction, has installed the 12-inch PVC pipe on both the
east and west ends of the project including areas within the
Caltrans right-of-way. Installation of the pipe within the I-
805/Orange Avenue Bridge has begun. Caltrans has asked the
District to accelerate the construction of the water line work
and Caltrans has agreed to compensate the District for the
project acceleration costs. A utility agreement will be
initiated between Caltrans and the District for this work.
Overall work on the project is 60% complete. Project is within
budget, and anticipated to be complete in August 2013. (P2513)
803-3 & 832-2 Reservoirs Interior/Exterior Coatings and
Upgrades: This project consists of removing and replacing the
interior and exterior coatings of the 2.0 MG 803-3 Reservoir and
the 2.0 MG 832-2 MG Reservoir, along with providing structural
upgrades to ensure the tanks comply with both State and Federal
OSHA standards as well as American Water Works Association and
County Health Department standards. The Contractor, Advanced
Industrial Services (AIS), is nearing completion on the 803-3
Reservoir. The work consists of blasting, priming, and coating
the reservoir along with some minor structural repairs. Work
has begun on the 832-2 Reservoir. Project is within budget and
anticipated to be complete in August 2013. (P2518 & P2519)
7
624-2 Reservoir Interior/Exterior Coatings and Upgrades and 458-
2 Reservoir Interior Coating and Upgrades: This project
consists of removing and replacing the interior and exterior
coating of the 8.0 MG 624-2 Reservoir and the interior coating
of the 1.8 MG 458-2 MG Reservoir, along with providing
structural upgrades to ensure the tanks comply with both State
and Federal OSHA standards as well as the American Water Works
Association and County Health Department standards. As part of
the design process, a steel tank evaluation will be performed by
Coating Specialists and Inspection Services, Inc. (CSI
Services). Project is within budget and anticipated to be
advertised for bid in mid-July 2013. (P2493 & P2535)
For the month of April 2013, the District sold 31 meters (35.5
EDUs) generating $325,501 in revenue. Projection for this
period was 27.6 meters (36.6 EDUs) with budgeted revenue of
$331,005. Total revenue for Fiscal Year 2013 through April
2013 is $2,674,728 against the annual budget of $3,972,064.
Water Operations:
Total number of potable water meters is 49,013.
The April potable water purchases were 2,680.9 acre-feet which
is 29.2% above the budget of 2,074.4 acre-feet. The cumulative
purchases through April is 25,869.3, acre-feet which is 2.1%
above the cumulative budget of 25,344.0 acre-feet.
8
The April recycled water purchases and production was 330.6
acre-feet which is 76.7% above the budget of 187.1 acre-feet.
The cumulative production and purchases through April is
3,430.7 acre-feet which is 11.2% above the cumulative budget of
3,084.8 acre-feet.
Recycled water consumption for the month of April is as
follows:
Total consumption was 606.6 acre-feet or 99,858,748 gallons and
the average daily consumption was 3,328,625 gallons per day.
Total recycled water consumption as of April for FY 2013 is
3672.6 acre-feet.
Total number of recycled water meters is 708.
Wastewater flows for the month of April were as follows:
Total basin flow, gallons per day: 1,748,662.
Spring Valley Sanitation District Flow to Metro, gallons per
day: 577,334.
Total Otay flow, gallons per day: 1,165,395.
Flow Processed at the Ralph W. Chapman Water Recycling
Facility, gallons per day: 1,094,589.
Flow to Metro from Otay Water District, gallons per day:
76,739.
By the end of April there were 6,084 wastewater
connections/EDUs.
REVENUES:
Water Sales
Energy Charges
System Charges
MWD & CWA Fixed Charges
Penalties
Total Water Sales
Recycled Water Sales
Sewer Charges
Meter Fees
Capacity Fee Revenues
Betterment Fees for Maintenance
Non-Operating Revenues
Tax Revenues
Interest
Transfer from OPEB
General Fund Draw Down
Transfer from General Fund
Total Revenues
EXPENSES:
Potable Water Purchases
Recycled Water Purchases
CWA-Infrastructure Access Charge
CWA-Customer Service Charge
CWA-Emergency Storage Charge
MWD-Capacity Res Charge
MWD-Readiness to Serve Charge
Subtotal Water Purchases
Power Charges
Payroll & Related Costs
Material & Maintenance
Administrative Expenses
Legal Fees
Expansion Reserve
Betterment Reserve
Replacement Reserve
Transfer to Sewer Fund Reserve
Transfer to General Fund Reserve
Transfer to Sewer Replacement
Total Expenses
EXCESS REVENUES(EXPENSE)
F:/MORPTlFS2013-0413 xis
Exhibit A
OTAY WATER DISTRJCT
COMPARATIVE BUDGET SUMMARY
FOR TEN MONTHS ENDED APRIL 30, 2013
Annual YTD YTD YTD
Budget Actual Budget Variance Var%
$ 39, II 0,200 $ 32,074,083 $ 31,729,400 $ 344,683 1.1%
1,809,500 1,609,406 1,525,600 83,806 5.5%
10,328,400 8,472,350 8,466,600 5,750 0.1%
9,705,800 8,169,879 8,123,200 46,679 0.6%
800,500 678,619 673,200 5,419 0.8%
61,754,400 51,004,336 50,518,000 486,336 1.0%
7,702,400 6,406,669 6,126,100 280,569 4.6%
2,555,200 2,163,809 2,134,900 28,909 1.4%
112,200 93,873 93,500 373 0.4%
1,180,600 970,031 983,800 (13,769) (1.4%)
689,400 483,982 524,500 (40,518) (7.7%)
1,914,300 1,556,844 1,570,600 ( 13,756) (0.9%)
3,882,600 3,006,345 3,132,900 (126,555) (4.0%)
105,700 51,356 78,100 (26,744) (34.2%)
879,500 732,900 732,900 0.0%
946,900 789,100 789,100 0.0%
595,000 495,800 495,800 0.0%
$ 82,318,200 $ 67,755,045 $ 67,180,200 $ 574,845 0.9%
$ 30,552,200 $ 25,528,771 $ 25,216,250 $ (312,521 ) (1.2%)
1,504,000 1,137,227 1,186,900 49,673 4.2%
1,818,000 1,511,562 1,511,400 (162) (0.0%)
1,687,800 1,40 I,073 1,400,600 (473) (0.0%)
4,086,000 3,361,581 3,361,200 (381 ) (0.0%)
504,000 426,433 426,600 167 0.0%
1,610,400 1,341,425 1,342,000 575 0.0%
41,762,400 34,708,072 34,444,950 (263,122) (0.8%)
2,368,000 1,982,789 1,960,900 (21,889) (1.1%)
18,856,200 15,353,431 15,842,589 489,158 3.1%
3,747,900 3,015,849 3,033,016 17,167 0.6%
4,424,900 3,179,914 3,297,177 117,263 3.6%
380,000 180,969 306,667 125,697 41.0%
3,936,000 3,280,000 3,280,000 0.0%
1,120,000 933,300 933,300 0.0%
743,000 619,200 619,200 0.0%
595,000 495,800 495,800 0.0%
2,285,800 1,904,800 1,904,800 0.0%
2,099,000 1,749,200 1,749,200 0.0%
$ 82,318,200 $ 67,403,324 $ 67,867,599 $ 464,275 0.7%
$ $ 351,721 $ (687,399) $ 1,039,120
5/29/2013 1104 AM
OlAY
Portfolio Management
Portfolio Summary
April 30, 2013
Par Market Book % of Days to YTM YTM
Investments Value Value Value Portfolio Term Maturity 360 Equiv. 365 Equiv.
Federal Agency Issues-Callable 50,735,000.00 50,762,852.10 50,736,109.76 62.16 875 719 0.396 0.401
Certificates of Deposit -Bank 81,326.80 81,326.80 81.326.80 0.10 731 266 0280 0.284
Local Agency Investment Fund (LAIF) 10,614,726.66 10,625,538.82 10,614,726.66 13.01 1 1 0.260 0.264
San Diego County Pool 20.187.513.74 20,088,888.92 20,187,513.74 24.73 1 1 0.403 0.409
Investments 81,618,567.20 81,558,606.64 81,619,676.96 100.00% 545 448 0.380 0.385
Cash
Passbook/Checking
(not included in yield calculations) 1,255,862.08 1,255,862.08 1,255,862.08 0.226 0.229
Total Cash and Investments 82,874,429.28 82,814,468.72 82,875,539.04 545 448 0.380 0.385
Total Earnings April 30 Month Ending Fiscal Year To Date
Current Year 24,922.52 297,981.89
Average Daily Balance 82,602,326.90 84,900,148.86
Effective Rate of Return 0.37% 0.42%
I hereby certify that the investments contained in this report are made in accordance with the District Investment Policy Number 27 adopted by the Board of Directors on September 6, 2006. The
market value info~re.ideJ !;!y>lnteractive Data Corporation. The investments provide sufficient liquidity to meet the cash flow requirements of the District for the next six months of
7:-7-/-/"Y
expendit· .----G
Reporting period 04/01/2013-04/30/2013 Portfolio OTAY
AP
Run Dale: 05/2012013 -13:08 PM (PRF_PM1) 7.30
Report Ver. 7.3.3b
OTAY WATER DISTRICT
INVESTMENT PORTFOLIO REVIEW
April 30, 2013
INVESTMENT OVERVIEW & MARKET STATUS:
The federal funds rate has remained constant now for over 4 years. On December 16,2008, at the Federal Reserve Board's regular
scheduled meeting, the federal funds rate was lowered from 1.00% to "a target range ofbetween Zero and 0.25%" in response to the
nation's ongoing financial crisis, as well as banking industry pressure to ease credit and stimulate the economy. This marked the ninth
reduction in a row since September 18,2007, when the rate was 5.25%. There have been no further changes made to the federal funds
rate at the Federal Reserve Board's subsequent regular scheduled meetings, the most recent of which was held on May 1st, 2013.
They went on to say: "The Committee decided to keep the target range for the federal funds rate at 0 to 1/4 percent and currently
anticipates that this exceptionally low range for thefederalfunds rate will be appropriate at least as long as the unemployment rate
remains above 6-1/2 percent, inflation between one and two years ahead is projected to be no more than a halfpercentage point
above the Committee's 2 percent longer-run goal, and longer-term inflation expectations continue to be well anchored.. "
Despite the large drop in available interest rates, the District's overall effective rate ofreturn at April 30th was 0.37%, which was equal
to the previous month. At the same time the LAIF return on deposits has declined over the last several months, reaching an average
effective yield of 0.264% for the month of April 2013. Based on our success at maintaining a competitive rate of return on our
portfolio during this extended period of interest rate declines, no changes in investment strategy regarding returns on investment are
being considered at this time. This desired portfolio mix is important in mitigating any liquidity risk from unforeseen changes in
LAIF or County Pool policy.
In accordance with the District's Investment Policy, all District funds continue to be managed based on the objectives, in priority
order, of safety, liquidity, and return on investment.
PORTFOLIO COMPLIANCE: April 30, 2013
Investment State Limit Otar Limit Otar Actual
8.01: Treasury Securities 100% 100% o
8.02: Local Agency Investment Fund (Operations) $50 Million $50 Million $6.5 Million
8.02: Local Agency Investment Fund (Bonds) 100% 100% 4.92%
8.03: Federal Agency Issues 100% 100% 61.22%
8.04: Certificates of Deposit 30% 15% 0.10%
8.05: Short-Term Commercial Notes 25% 15% o
8.06: Medium-Term Commercial Debt 30% 15% o
8.07: Money Market Mutual Funds 20% 15% o
8.08: San Diego County Pool 100% 100% 24.36%
12.0: Maximum Single Financial Institution 100% 50% 1.52%
OtayWater District
Investment Portfolio: 4/30/2013
$1,337,189
$50,735,908
61.22%
1.61%
$30,802,240
Total Cash and Investments: $82,875,337 37.17%
DBanks (Passbook/Checking/CD) • Pools (LAIF & County) DAllencies & Corporate Notes
Month
-
Performance Measure F·12
Return on Investment
Target: Meet or Exceed 100% of LAiF
0.60J!
•c
j i 0.50
0.40
c 0.30
0
E ~0.20-a::•0.10
0.00 , 3rd Qtri Apr
FYI2 ! FYI2
.LAIF
0.38 0.37
.Oray
0.56 +-0.ili4~
[] Difference
0.18 0.~0.13
.LAIF .Oray CDifference
OTAY
Portfolio Management Page 1
Portfolio Details -Investments
April 30, 2013
Average Purchase Stated YTM Days to Maturity
CUSIP Investment # Issuer Balance Date Par Value Market Value Book Value Rate S&P 360 Maturity Date
Federal Agency Issues-Callable
31315PWT2 2267 FARMER MAC 04/25/2013 2,000,000.00 2,001,000.00 2,000,000.00 0.400 0.395 999 01/25/2016
3135GOSQ7 2257 Fannie Mae 12124/2012 3,000,000.00 3,002,940.00 3,000,000.00 0.400 AA 0.395 784 06/24/2015
3133EAU30 2253 Federal Farm Credit Bank 10/26/2012 3,000,000.00 3,000,060.00 2,999,139.60 0.320 AA 0.336 680 03/1212015
3133EC2L7 2255 Federal Farm Credit Bank 11/13/2012 3,000,000.00 3,003,180.00 3,000,000.00 0.440 AA 0.434 926 11/13/2015
3133EC6F6 2258 Federal Farm Credit Bank 12/05/2012 3,000,000.00 3,003,600.00 3,000,000.00 0.350 AM 0345 761 06/01/2015
3133EC7Hl 2260 Federal Farm Credit Bank 12117/2012 3,000,000.00 3,001,260.00 3,000,000.00 0.340 0.335 838 08/17/2015
3133ECA61 2261 Federal Farm Credit Bank 12118/2012 3,000,000.00 3,000,060.00 2,999,360.83 0.320 0.325 778 06/18/2015
3133762C8 2254 Federal Home Loan Bank 11/09/2012 3,000,000.00 3,004,200.00 3,002,609.33 0.375 AA 0.438 210 11/27/2013
313381UR4 2262 Federal Home Loan Bank 01/30/2013 3,000,000.00 3,001,410.00 3,000,000.00 0.375 AA 0.370 820 07/30/2015
3133822N2 2263 Federal Home Loan Bank 02120/2013 3,000,000.00 3,001,260.00 3,000,000.00 0.350 0.345 660 02120/2015
313382R39 2265 Federal Home Loan Bank 04/2212013 2,705,000.00 2,707,326.30 2,705,000.00 0.375 AA 0.370 904 10/2212015
313382R39 2266 Federal Home Loan Bank 04/2212013 1,030,000.00 1,030,885.80 1,030,000.00 0.375 AA 0.370 904 10/2212015
3134G3Y61 2256 Federal Home Loan Mortgage 1211012012 3,000,000.00 3,002,460.00 3,000,000.00 0.375 AM 0.370 588 12/10/2014
3134G32RO 2259 Federal Home Loan Mortgage 12124/2012 3,000,000.00 3,001,380.00 3,000,000.00 0.400 AA 0.395 876 09/24/2015
3134G34X5 2264 Federal Home Loan Mortgage 02106/2013 3,000,000.00 3,000,060.00 3,000,000.00 0.300 AA 0.296 646 02/06/2015
3135GOKSl 2240 Federal National Mortage Assoc 05/10/2012 3,000,000.00 3,000,240.00 3,000,000.00 0.560 0.552 650 02110/2015
3135GOLF8 2242 Federal National Mortage Assoc OS/24/2012 3,000,000.00 3,000,630.00 3,000,000.00 0.500 0.493 572 11/24/2014
3135GOLL5 2244 Federal National Mortage Assoc 06/04/2012 3,000,000.00 3,000,900.00 3,000,000.00 0.550 0.542 582 12104/2014--------
Subtotal and Average 51,621,755.94 50,735,000.00 50,762,852.10 50,736,109.76 0.396 719
Certificates of Deposit -Bank
2050003183-5 2229 California Bank & Trust 01/22/2012 81,326.80 81,326.80 81,326.80 0.280 0.280 266 01/2212014--------
Subtotal and Average 81,326.80 81,326.80 81,326.80 81,326.80 0.280 266
Local Agency Investment Fund (LAIF)
LAIF 9001 STATE OF CALIFORNIA 07/01/2004 6,533,756.80 6,540,412.08 6,533,756.80 0.264 0.260
LAIF BABS 2010 9012 STATE OF CALIFORNIA 04/21/2010 4,080,969.86 4,085,126.74 4,080,969.86 0.264 0.260 --------
Subtotal and Average 11,021,716.31 10,614,726.66 10,625,538.82 10,614,726.66 0.260
San Diego County Pool
SD COUNTY POOL 9007 San Diego County 07/0112004 20,187,513.74 20,088,888.92 20,187,513.74 0.409 0.403--------
Subtotal and Average 15,343,839.42 20,187,513.74 20,088,888.92 20,187,513.74 0.403
Portfolio OTAY
AP
Run Date: 0512012013 -13:08 PM (PRF_PM2) 7.3.0
Repor! Ver. 7.3.3b
OTAY
Portfolio Management
Page 2
Portfolio Details -Investments
April 30, 2013
Average Purchase Stated YTM Days to
CUSIP Investment # Issuer Balance Date Par Value Market Value Book Value Rate S&P 360 Maturity
Total and Average 82,602,326.90 81,618,567.20 81,558,606.64 81,619,676.96 0.380 448
Portfolio OTAY
AP
Run Dala: 0512012013 • 13:08 PM (PRF]M2) 7.3.0
OTAY
Portfolio Management
Portfolio Details -Cash
Page 3
April 30, 2013
CUSIP Investment # Issuer
Average
Balance
Purchase
Date Par Value Market Value Book Value
Stated
Rate S&P
YTM Days to
360 Maturity
Union Bank
UNION MONEY
PETTY CASH
UNION OPERATING
PAYROLL
RESERVE-10 COPS
RESERVE-10 BABS
UBNA-2010 BOND
UBNA-FLEX ACCT
9002
9003
9004
9005
9010
9011
9013
9014
STATE OF CALIFORNIA
STATE OF CALIFORNIA
STATE OF CALIFORNIA
STATE OF CALIFORNIA
STATE OF CALIFORNIA
STATE OF CALIFORNIA
STATE OF CALIFORNIA
STATE OF CALIFORNIA
07/01/2004
07/01/2004
07/01/2004
07/01/2004
04/20/2010
04/20/2010
04/20/2010
01/01/2011
10,002.04
2,950.00
1,090,291.37
27,392.60
688.02
2,417.83
99,496.36
22,623.86
10,00204
2,950.00
1,090,291.37
27,392.60
688.02
2,417.83
99,496.36
22,623.86
10,002.04
2,950.00
1,090,291.37
27,392.60
688.02
2,417.83
99,496.36
22,623.86
0.001
0.250
0.001
0.001
0.147
0.001
0.000
0.247
0.000
0.001
0.001
0.145
0.000
Average Balance
Total Cash and Investments
0.00
82,602,326.90 82,874,429.28 82,814,468.72 --82,875,539.04 0.380 448
Portfolio OTAY
AP
Run Dale: 05/2012013 • 13:08 PM (PRF_PM2) 7.3.0
OTAY
Portfolio Management Page 1
Interest Earnings Summary
April 30, 2013
April 30 Month Ending Fiscal Year To Date
CDfCouponfDiscount Investments:
Interest Collected
Plus Accrued Interest at End of Period
Less Accrued Interest at Beginning of Period
Less Accrued Interest at Purchase During Period
Interest Earned during Period
Adjusted by Premiums and Discounts
Adjusted by Capital Gains or Losses
Earnings during Periods
13,923.33
63,898.86
60,472.25)
0.00)
17,349.94
-302.43
0.00
17,047.51
178,883.18
64,151.20
58,130.60)
0.00)
184,903.78
-1,195.27
1,633.33
185,341.84
Pass Through Securities:
Interest Collected
Plus Accrued Interest at End of Period
Less Accrued Interest at Beginning of Period
Less Accrued Interest at Purchase During Period
Interest Earned during Period
Adjusted by Premiums and Discounts
Adjusted by Capital Gains or Losses
Earnings during Periods
0.00
0.00
0.00)
0.00)
0.00
0.00
0.00
0.00
0.00
0.00
0.00)
0.00)
0.00
0.00
0.00
0.00
CashfChecking Accounts:
Interest Collected 21,500.75 167,190.40
Plus Accrued Interest at End of Period 425,839.33 425,839.79
Less Accrued Interest at Beginning of Period 439,465.07) 480,390.14)
Interest Earned during Period 7,875.01 112,640.05
Total Interest Earned during Period 25,224.95 297,543.83
Total Adjustments from Premiums and Discounts -302.43 -1,195.27
Total Capital Gains or Losses 0.00 1,633.33
Total Earnings during Period 24,922.52 297,981.89
Portfolio OTAY
AP
Run Data: 0512012013 -14:04 PM (PRF_PM6) 7.3.0
Raport Var. 7.3.3b
OTAY
Activity Report
Sorted By Issuer
July 1,2012 -April 30, 2013
Par Value -_..__._.__-..•.........................._.. Par Value---,._.__..._-_._----
Percent Beginning Current Transaction Purchases or Redemptions or Ending
CUSIP Investment # Issuer of Portfolio Balance Rate Date Deposits Withdrawals Balance
Issuer: STATE OF CALIFORNIA
Union Bank
UNION MONEY
UNION OPERATING
PAYROLL
RESERVE-l0 COPS
RESERVE-l0 BABS
UBNA-2010 BOND
UBNA-FLEX ACCT
9002
9004
9005
9010
9011
9013
9014
STATE OF CALIFORNIA
STATE OF CALIFORNIA
STATE OF CALIFORNIA
STATE OF CALIFORNIA
STATE OF CALIFORNIA
STATE OF CALIFORNIA
STATE OF CALIFORNIA
0.001
0.250
0.001
0.001
0.147
101,091,466.70
8,861,507.36
100.00
2,068,126.65
5,433,355.26
29,481.31
72,251.77
101,091,470.57
9,062,184.41
679.00
2,068,126.65
5,431,354.66
0.00
91,728.13
Subtotal and Balance 1,445,116.45 117,556,289.05 117,745,543.42 1,255,862.08
Local Agency Investment Fund (LAIF)
LAIF 9001 STATE OF CALIFORNIA
LAIF BABS 2010 9012 STATE OF CALIFORNIA
0.264
0.264
62,800,501.06
13,393.25
63,800,000.00
0.00
Subtotal and Balance 11,600,832.35 62,813,894.31 63,800,000.00 10,614,726.66
Issuer Subtotal 14.324% 13,045,948.80 180,370,183.36 181,545,543.42 11,870,588.74
Issuer: California Bank & Trust
Certificates of Deposit -Bank
Subtotal and Balance 81,326.80 81,326.80
Issuer Subtotal 0.098% 81,326.80 0.00 0.00 81,326.80
Issuer: FARMER MAC
Federal Agency Issues-Callable
31315PWT2 2267 FARMER MAC
Subtotal and Balance 0.00
0.400 04/2512013 2,000,000.00
2,000,000.00
0.00
0.00 2,000,000,00
Issuer Subtotal 2.413% 0.00 2,000,000.00 0.00 2,000,000.00
Portfolio OTAY
AP
Run Date: 05/2112013 -11:13 DA (PRF_DA) 7.2.0
Report Ver. 7.3.3b
OTAY
Activity Report
July 1,2012 April 30, 2013
Page 2
CUSIP Investment # Issuer
Percent
of Portfolio
Par Value
Beginning
Balance
Current
Rate
Transaction
Date
-_._,..
Purchases or
Deposits
Par Value _......_-_._._._-_..._--_.
Redemptions or
Withdrawals
Ending
Balance
Issuer: Fannie Mae
Federal Agency Issues-Callable
3135GOSQ7 2257 Fannie Mae 0.400 12124/2012 3,000,00000 0.00
Subtotal and Balance 0.00 3,000,000.00 0.00 3,000,000.00
Issuer Subtotal 3.620% 0.00 3,000,000.00 0.00 3,000,000.00
Issuer: Federal Farm Credit Bank
Federal Agency Issues-Callable
31331KlFO
3133EAEG9
3133EAU30
3133EC2L7
3133EC6F6
3133EC7H1
3133ECA61
2219
2241
2253
2255
2258
2260
2261
Federal Farm Credit Bank
Federal Farm Credit Bank
Federal Farm Credit Bank
Federal Farm Credit Bank
Federal Farm Credit Bank
Federal Farm Credit Bank
Federal Farm Credit Bank
0.481
0.550
0.320
0.440
0.350
0.340
0.320
09/05/2012
02127/2013
10/26/2012
11113/2012
12105/2012
12117/2012
12118/2012
0.00
0.00
3,000,000.00
3,000,000.00
3,000,000.00
3,000,000.00
3,000,000.00
3,000,000.00
1,360,000.00
0.00
0.00
0.00
0.00
0.00
Subtotal and Balance 4,360,000,00 15,000,000.00 4,360,000.00 15,000,000.00
Issuer Subtotal 18.100% 4,360,000.00 15,000,000.00 4,360,000,00 15,000,000.00
Issuer: Federal Home Loan Bank
Federal Agency Issues-Callable
313378KU4
3133794G1
313379JC4
313379R84
313379SP5
313379UT4
313380AV9
313380AV9
313380AV9A
313380AV9A
313380AV9B
313380AV9B
313380BG1
313380BG1
2233
2239
2243
2245
2246
2247
2248
2248
2249
2249
2250
2250
2251
2251
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
0.500
0.500
0.500
0.500
0.450
0.500
0.450
0.450
0.450
0.500
09/1212012
07/15/2012
07/05/2012
07/13/2012
07/19/2012
07/27/2012
08/13/2012
02113/2013
08/13/2012
02113/2013
08/1312012
02113/2013
08/13/2012
09/13/2012
0.00
0.00
0.00
0.00
0.00
0.00
3,000,000.00
0.00
1,030,000.00
0.00
2,705,000.00
0.00
3,000,000.00
0.00
3,000,000.00
3,000,000.00
3,000,000.00
3,000,000.00
3,000,000.00
3,000,000.00
0.00
3,000,000.00
0.00
1,030,000.00
0.00
2,705,000.00
0.00
3,000,000.00
Run Dale: OS/21/2013-11:13
Portfolio OTAY
AP
DA (PRF_DA) 7.2.0
Report Ver. 7.3.3b
OTAY
Activity Report
July 1, 2012 -April 30, 2013
Page 3
CUSIP Investment # Issuer
Percent
of Portfolio
Par Value-"-'-'--"-Beginning
Balance
Current
Rate
Transaction
Date
Purchases or
Deposits
Par Value .....__... _..... -
Redemptions or
Withdrawals
--_._
Ending
Balance
Issuer: Federal Home Loan Bank
Federal Agency Issues-Callable
313380SU2 2252
313380SU2 2252
3133762C8 2254
313381UR4 2262
3133822N2 2263
313382R39 2265
313382R39 2266
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
0.410
0.375
0.375
0.350
0.375
0.375
10/15/2012
04/23/2013
11/09/2012
01/30/2013
02120/2013
04/22/2013
04/2212013
3,000,000.00
0.00
3,000,000.00
3,000,000.00
3,000,000.00
2,705,000.00
1,030,000.00
Subtotal and Balance 18,000,000.00 25,470,000.00
Issuer Subtotal 15.367% 18,000,000.00 25,470,000.00
0.00
3,000,000.00
0.00
0.00
0.00
0.00
0.00
30,735,000.00 12,735,000.00
30,735,000.00 12,735,000.00
Issuer: Federal Home Loan Mortgage
Federal Agency Issues-Callable
3137EACK3 2146 Federal Home Loan Mortgage
3137EACK3A 2148 Federal Home Loan Mortgage
3137EACK3B 2149 Federal Home Loan Mortgage
3134G3AC4 2226 Federal Home Loan Mortgage
3134G3AQ3 2227 Federal Home Loan Mortgage
3134G3BN9 2228 Federal Home Loan Mortgage
3134G3SS0 2232 Federal Home Loan Mortgage
3134G3Y61 2256 Federal Home Loan Mortgage
3134G32RO 2259 Federal Home Loan Mortgage
3134G34X5 2264 -Federal Home Loan Mortgage----
Subtotal and Balance 15,737,000.00
Issuer Subtotal 10.860% 15,737,000.00
1.125 07/27/2012
1.125 07/27/2012
1.125 07/27/2012
0.600 12106/2012
0.710 11/30/2012
0.770 12105/2012
0.540 03/2212013
0.375 12110/2012
0.400 12124/2012
0.300 02106/2013
0.00
0.00
0.00
0.00
0.00
0.00
0.00
3,000,000.00
3,000,000.00
3,000,000.00
2,000,000.00
1,030,000.00
2,707,000.00
3,000,000.00
2,000,000.00
2,000,000.00
3,000,000.00
0.00
0.00
0.00
9,000,000.00 15,737,000.00
9,000,000.00 15,737,000.00
9,000,000.00
9,000,000.00
Issuer: Federal National Mortage Assoc
Federal Agency Issues-Callable
3135GOJG9
3135GOKL6
2234
2238
Federal National Mortage Assoc
Federal National Mortage Ass_oc _
0.520
0.500
09/26/2012
04/30/2013
0.00
0.00
3,000,000.00
3,000,000.00
Subtotal and Balance 15,000,000.00 0.00 6,000,000.00 9,000,000.00
Issuer Subtotal 10.860% 15,000,000.00 0.00 6,000,000.00 9,000,000.00
Portfolio OTAY
AP
Run Date: 05/21/2013 -11:13 DA (PRF_DA) 7.2.0
Report Ver. 7.3.3b
OTAY
Activity Report Page 4
July 1,2012 -April 30, 2013
---_.__ Par Value..... Par Value
Percent Beginning Current Transaction Purchases or Redemptions or Ending
CUSIP Investment # Issuer of Portfolio Balance Rate Date Deposits Withdrawals Balance
Issuer: San Diego County
San Diego County Pool
SO COUNTY POOL 9007 San Diego County
Subtotal and Balance 22,109,219.22
0.409 5,078,294.52
5,078,294.52
7,000,000.00
7,000,000.00 20,187,513.74
Issuer Subtotal 24.359% 22,109,219.22 5,078,294.52 7,000,000.00 20,187,513.74
Total 100.000% 88,333,494,82 239,918,477.88 245,377,543.42 82,874,429.28
Portfolio OTAY
AP
Run Date: OS/21/2013 -11:13 DA (PRF_DA) 7.2.0
Report Ver. 7.3.3b
OlAY
GASS 31 Compliance Detail
Sorted by Fund -Fund
July 1, 2012 -April 30, 2013
Adjustment in Value
CUSIP Investment # Fund
Investment
Class Maturity
Date
Beginning
Invested Value
Purchase
of Principal
Addition
to Principal
Redemption
of Principal
Amortization
Adjustment
Change in
Market Value
Ending
Invested Value
Fund: Treasury Fund
LAIF 9001 99 Fair Value 7,542,443.62 0.00 62,800,501.06 63,800,000.00 0.00 -2,532.60 6,540,412.08
UNION MONEY 9002 99 Amortized 10,005.91 0.00 101,091,466.70 101,091,470.57 0.00 0.00 10,002.04
PETTY CASH 9003 99 Amortized 2,950.00 0.00 0.00 0.00 0.00 0.00 2,950.00
UNION OPERATING 9004 99 Amortized 1,290,968.42 0.00 8,861,507.36 9,062,184.41 0.00 0.00 1,090,291.37
PAYROLL 9005 99 Amortized 27,971.60 0.00 100.00 679.00 0.00 0.00 27,392.60
SD COUNTY POOL 9007 99 Fair Value 22,089,000.00 0.00 5,078,294.52 7,000,000.00 0.00 -78,405.60 20,088,888.92
RESERVE-l0 COPS 9010 99 Amortized 688.02 0.00 2,068,126.65 2,068,126.65 0.00 0.00 688.02
RESERVE-l0 BABS 9011 99 Amortized 417.23 0.00 5,433,355.26 5,431,354.66 0.00 0.00 2,417.83
LAIF BABS 2010 9012 99 Fair Value 4,072,537.60 0.00 13,393.25 0.00 0.00 -804.12 4,085,126.74
UBNA-2010 BOND 9013 99 Amortized 70,015.05 0.00 29,481.31 0.00 0.00 0.00 99,496.36
3137EACK3 2146 99 Fair Value 07/27/2012 2,001,300.00 0.00 0.00 2,000,000.00 0.00 -1,300.00 0.00
3137EACK3A 2148 99 Fair Value 07/27/2012 1,030,669.50 0.00 0.00 1,030,000.00 0.00 -669.50 0.00
3137EACK3B 2149 99 Fair Value 07/27/2012 2,708,759.55 0.00 0.00 2,707,000.00 0.00 -1,759.55 0.00
UBNA-FLEX ACCT 9014 99 Amortized 42,100.22 0.00 72,251.77 91,728.13 0.00 0.00 22,623.86
31331KZFO 2219 99 Fair Value 12123/2013 3,000,030.00 0.00 0.00 3,000,000.00 0.00 -30.00 0.00
3134G3AC4 2226 99 Fair Value 12106/2013 3,000,600.00 0.00 0.00 3,000,000.00 0.00 -600.00 0.00
3134G3AQ3 2227 99 Fair Value 05/30/2014 2,001,980.00 0.00 0.00 2,000,000.00 0.00 -1,980.00 0.00
3134G3BN9 2228 99 Fair Value 06/05/2014 2,003,140.00 0.00 0.00 2,000,000.00 0.00 -3,140.00 0.00
2050003183-5 2229 99 Amortized 01/2212014 81,326.80 0.00 0.00 0.00 0.00 0.00 81,326.80
3134G3SS0 2232 99 Fair Value 09/22/2014 3,003,870.00 0.00 0.00 3,000,000.00 0.00 -3,870.00 0.00
313378KU4 2233 99 Fair Value 09/1212014 3,001,350.00 0.00 0.00 3,000,000.00 0.00 -1,350.00 0.00
3135GOJG9 2234 99 Fair Value 09/26/2014 3,003,000.00 0.00 0.00 3,000,000.00 0.00 -3,000.00 0.00
3135GOKL6 2238 99 Fair Value 10/30/2014 2,993,970.00 0.00 0.00 3,000,000.00 0.00 6,030.00 0.00
3133794G1 2239 99 Fair Value 05/15/2014 2,998,560.00 0.00 0.00 3,000,000.00 0.00 1,440.00 0.00
3135GOKS1 2240 99 Fair Value 02110/2015 2,997,450.00 0.00 0.00 0.00 0.00 2,790.00 3,000,240.00
3133EAEG9 2241 99 Fair Value 02127/2015 1,361,632.00 0.00 0.00 1,360,000.00 0.00 -1,632.00 0.00
3135GOLF8 2242 99 Fair Value 11/24/2014 2,999,640.00 0.00 0.00 0.00 0.00 990.00 3,000,630.00
313379JC4 2243 99 Fair Value 06/05/2014 3,000,060.00 0.00 0.00 3,000,000.00 0.00 -60.00 0.00
3135GOLL5 2244 99 Fair Value 12104/2014 2,999,340.00 0.00 0.00 0.00 0.00 1,560.00 3,000,900.00
313379R84 2245 99 Fair Value 06/13/2014 2,996,460.00 0.00 0.00 3,000,000.00 0.00 3,540.00 0.00
313379SP5 2246 99 Fair Value 12119/2013 2,996,610.00 0.00 0.00 3,000,000.00 0.00 3,390.00 0.00
Portfolio OTAY
AP
Run Date: OS/21/2013-11:14 GO (PRF_GO) 7.11
Report Ver. 7.3.3b
OTAY
GASB 31 Compliance Detail Page 2
Sorted by Fund -Fund
Adjustment in Value
CUSIP Investment # Fund
Investment
Class Maturity
Date
Beginning
Invested Value
Purchase
of Principal
Addition
to Principal
Redemption
of Principal
Amortization
Adjustment
Change in
Market Value
Ending
Invested Value
Fund: Treasury Fund
313379UT4 2247 99 Fair Value 06/27/2014 2,998,230.00 0.00 0.00 3,000,000.00 0.00 1,770.00 0.00
313380AV9 2248 99 Fair Value 02113/2015 0.00 3,000,000.00 0.00 3,000,000.00 0.00 0.00 0.00
313380AV9A 2249 99 Fair Value 02113/2015 0.00 1,030,000.00 0.00 1,030,000.00 0.00 0.00 0.00
313380AV9B 2250 99 Fair Value 02113/2015 0.00 2,705,000.00 0.00 2,705,000.00 0.00 0.00 0.00
313380BG1 2251 99 Fair Value 02113/2015 0.00 3,000,000.00 0.00 3,000,000.00 0.00 0.00 0.00
313380SU2 2252 99 Fair Value 04/15/2015 0.00 3,000,000.00 0.00 3,000,000.00 0.00 0.00 0.00
3133EAU30 2253 99 Fair Value 03/12/2015 0.00 2,998,500.00 0.00 0.00 0.00 1,560.00 3,000,060.00
3133762C8 2254 99 Fair Value 11127/2013 0.00 3,004,788.00 0.00 0.00 0.00 -588.00 3,004,200.00
3133EC2l7 2255 99 Fair Value 11/13/2015 0.00 3,000,000.00 0.00 0.00 0.00 3,180.00 3,003,180.00
3134G3Y61 2256 99 Fair Value 12110/2014 0.00 3,000,000.00 0.00 0.00 0.00 2,460.00 3,002,460.00
3135GOSQ7 2257 99 Fair Value 06/24/2015 0.00 3,000,000.00 0.00 0.00 0.00 2,940.00 3,002,940.00
3133EC6F6 2258 99 Fair Value 06/01/2015 0.00 3,000,000.00 0.00 0.00 0.00 3,600.00 3,003,600.00
3134G32RO 2259 99 Fair Value 09/24/2015 0.00 3,000,000.00 0.00 0.00 0.00 1,380.00 3,001,380.00
3133EC7H1 2260 99 Fair Value 08/17/2015 0.00 3,000,000.00 0.00 0.00 0.00 1,260.00 3,001,260.00
3133ECA61 2261 99 Fair Value 06/18/2015 0.00 2,999,250.00 0.00 0.00 0.00 81000 3,000,060.00
313381UR4 2262 99 Fair Value 07/30/2015 0.00 3,000,000.00 0.00 0.00 0.00 1,410.00 3.001,410.00
3133822N2 2263 99 Fair Value 02120/2015 0.00 3,000,000.00 0.00 0.00 0.00 1,260.00 3,001,260.00
3134G34X5 2264 99 Fair Value 02/06/2015 0.00 3,000,000.00 0.00 0.00 0.00 60.00 3,000,060.00
313382R39 2265 99 Fair Value 10/2212015 0.00 2,705,000.00 0.00 0.00 0.00 2,326.30 2,707,326.30
313382R39 2266 99 Fair Value 10/2212015 0.00 1,030,000.00 0.00 0.00 0.00 885.80 1,030,885.80
31315PWT2 2267 99 Fair Value 01/25/2016 0.00 2,000,000.00 0.00 0.00 0.00 1,000.00 2,001,000.00
Subtotal 88,327,075.52 54,472,538,00 185,448,477.88 245,377,543.42 0.00 ·56,079.27 82,814,468.72
Total 88,327,075.52 54,472,538.00 185,448,477.88 245,377,543.42 0.00 -56,079.27 82,814,468.72
Portfolio OTAY
AP
Run Date: 05121/2013 -11 :14 GO (PRF_GO) 7.11
Report Ver. 7.3.3b
OTAY
Duration Report
Sorted by Investment Type -Investment Type
Through 04/30/2013
Investment Book Par Market Current YTM Current Maturityl Modified
Security 10 Investment # Fund Issuer Class Value Value Value Rate 360 Yield Call Date Duration
3134G3Y61 2256 99 Federal Home loan Mortgage Fair 3,000,000.00 3,000,000.00 3,002,460.00 .3750000 0.370 0.211 12110/2014 1.610
3134G34X5 2264 99 Federal Home loan Mortgage Fair 3,000,000.00 3,000,000.00 3,000,060.00 .3000000 0.296 0.299 02106/2015 1.756
3134G32RO 2259 99 Federal Home loan Mortgage Fair 3,000,000.00 3,000,000.00 3,001,380.00 .4000000 0.395 0.381 09/2412015 2.379
3135GOKS1 2240 99 Federal National Mortage Assoc Fair 3,000,000.00 3,000,000.00 3,000,240.00 .5600000 0.552 0.556 0211012015 1.761
3135GOll5 2244 99 Federal National Mortage Assoc Fair 3,000,000.00 3,000,000.00 3,000,900.00 .5500000 0.542 0.531 1210412014 1.579
3135GOlF8 2242 99 Federal National Mortage Assoc Fair 3,000,000.00 3,000,000.00 3,000,630.00 .5000000 0.493 0.487 1112412014 1.552
313381UR4 2262 99 Federal Home loan Bank Fair 3,000,000.00 3,000,000.00 3,001,410.00 .3750000 0.370 0.354 0713012015 2.233
3133822N2 2263 99 Federal Home loan Bank Fair 3,000,000.00 3,000,000.00 3,001,260.00 .3500000 0.345 0.327 0212012015 1.794
313382R39 2266 99 Federal Home loan Bank Fair 1,030,000.00 1,030,000.00 1,030,885.80 .3750000 0.370 0.340 1012212015 2.461
313382R39 2265 99 Federal Home loan Bank Fair 2,705,000.00 2,705,000.00 2,707,326.30 .3750000 0.370 0.340 1012212015 2.461
3133762C8 2254 99 Federal Home loan Bank Fair 3,002,609.33 3,000,000.00 3,004,200.00 .3750000 0.438 0.130 1112712013 0.571
3133EC6F6 2258 99 Federal Farm Credit Bank Fair 3,000,000.00 3,000,000.00 3,003,600.00 .3500000 0.345 0.292 0610112015 2.071
3133EAU30 2253 99 Federal Farm Credit Bank Fair 2,999,139.60 3,000,000.00 3,000,060.00 .3200000 0.336 0.319 0311212015 1.856
3133ECA61 2261 99 Federal Farm Credit Bank Fair 2,999,360.83 3,000,000.00 3,000,060.00 .3200000 0.325 0.319 0611812015 2.119
3133EC7H1 2260 99 Federal Farm Credit Bank Fair 3,000,000.00 3,000,000.00 3,001,260.00 .3400000 0.335 0.322 0811712015 2.280
3133EC2l7 2255 99 Federal Farm Credit Bank Fair 3,000,000.00 3,000,000.00 3,003,180.00 .4400000 0.434 0.398 1111312015 2.511
3135GOSQ7 2257 99 Fannie Mae Fair 3,000,000.00 3,000,000.00 3,002,940.00 .4000000 0.395 0.354 06124/2015 2.133
31315PWT2 2267 99 FARMER MAC Fair 2,000,000.00 2,000,000.00 2,001,000.00 .4000000 0.395 0.382 0112512016 2.715
2050003183-5 2229 99 California Bank & Trust Amort 81,326.80 81,326.80 81,326.80 .2800000 0.280 0.280 0112212014 0.725
LAIF 9001 99 STATE OF CALIFORNIA Fair 6,533,756.80 6,533,756.80 6,540,412.08 .2640000 0.260 0.264 0.000
LAIF BABS 2010 9012 99 STATE OF CALIFORNIA Fair 4,080,969.86 4,080,969.86 4,085,126.74 .2640000 0.260 0.264 0.000
LAIF COPS07 9009 99 STATE OF CALIFORNIA Fair 0.00 0.00 0.00 1.530000 1.509 1.530 0.000
SD COUNTY 9007 99 San Diego County Fair 20,187,513.74 20,187,513.74 20,088,888.92 .4090000 0.403 0.409 0.000
Report Total 81,619,676,96 81,618,567.20 81,558,606.64 0.355 1.218
Portfolio OTAY
AP
Run Dale: 05/2112013 -11:16 Page 1 DU (PRF_DUj 7.1.1
Report Ver. 7.3.3b
OTAY
Interest Earnings
Sorted by Fund -Fund
April 1, 2013 -April 30, 2013
Yield on Beginning Book Value
Adjusted Interest Earnings
CUSIP Investment # Fund
Security
Type
Ending
Par Value
Beginning
Book Value
Ending
Book Value
Maturity
Date
Current Annualized
Rate Yield
Interest
Earned
Amortization/
Accretion
Adjusted Interest
Earnings
Fund: Treasury Fund
LAIF 9001 99 LA1 6,533,756.80 6,030,145.91 6,533,756.80 0.264 0.304 1,506.34 0.00 1,506.34
UNION MONEY 9002 99 PA1 10,002.04 10,000.08 10,002.04 0.001 0.024 0.20 0.00 0.20
UNION OPERATING 9004 99 PA1 1,090,291.37 606,958.82 1,090,291.37 0.250 0.624 311.26 0.00 311.26
SO COUNTY POOL 9007 99 LA3 20,187,513.74 15,172,740.90 20,187,513.74 0.409 0.414 5,158.05 0.00 5,158.05
RESERVE-10 COPS 9010 99 PA1 688.02 1,038,805.99 688.02 0.001 0.001 0.59 0.00 0.59
RESERVE-10 BABS 9011 99 PA1 2,417.83 2,728,749.24 2,417.83 0.001 0.001 1.56 0.00 1.56
LAIF BABS 2010 9012 99 LA1 4,080,969.86 4,078,130.01 4,080,969.86 0.264 0.264 885.23 0.00 885.23
UBNA-2010 BOND 9013 99 PA1 99,496.36 70,015.05 99,496.36 0.147 0.205 11.78 0.00 11.78
2050003183-5 2229 99 BCD 81,326.80 81,326.80 81,326.80 01/2212014 0.280 0.284 18.97 0.00 18.97
3135GOKL6 2238 99 MC1 0.00 3,000,000.00 0.00 10/30/2014 0.500 0.507 1,208.33 0.00 1,208.33
3135GOKS1 2240 99 MC1 3,000,000.00 3,000,000.00 3,000,000.00 02110/2015 0.560 0.568 1,400.00 0.00 1,400.00
3135GOLF8 2242 99 MC1 3,000,000.00 3,000,000.00 3,000,000.00 11/24/2014 0.500 0.507 1,250.00 0.00 1,250.00
3135GOLL5 2244 99 MC1 3,000,000.00 3,000,000.00 3,000,000.00 12104/2014 0.550 0.558 1,375.00 0.00 1,375.00
313380SU2 2252 99 MC1 0.00 3,000,000.00 0.00 04/15/2015 0.410 0.416 751.66 0.00 751.66
3133EAU30 2253 99 MC1 3,000,000.00 2,999,087.03 2,999,139.60 03/1212015 0.320 0.346 800.00 52.57 852.57
3133762C8 2254 99 MC1 3,000,000.00 3,002,989.33 3,002,609.33 11/27/2013 0.375 0.226 937.50 -380.00 557.50
3133EC2L7 2255 99 MC1 3,000,000.00 3,000,000.00 3,000,000.00 11/13/2015 0.440 0.446 1,100.00 0.00 1,100.00
3134G3Y61 2256 99 MC1 3,000,000.00 3,000,000.00 3,000,000.00 12110/2014 0.375 0.380 937.50 0.00 937.50
3135GOSQ7 2257 99 MC1 3,000,000.00 3,000,000.00 3,000,000.00 06/24/2015 0.400 0.406 1,000.00 0.00 1,000.00
3133EC6F6 2258 99 MC1 3,000,000.00 3,000,000.00 3,000,000.00 06/01/2015 0.350 0.355 875.00 0.00 875.00
3134G32RO 2259 99 MC1 3,000,000.00 3,000,000.00 3,000,000.00 09/24/2015 0.400 0.406 1,000.00 0.00 1,000.00
3133EC7H1 2260 99 MC1 3,000,000.00 3,000,000.00 3,000,000.00 08/17/2015 0.340 0.345 850.00 0.00 850.00
3133ECA61 2261 99 MC1 3,000,000.00 2,999,335.83 2,999,360.83 06/18/2015 0.320 0.335 800.00 25.00 825.00
313381UR4 2262 99 MC1 3,000,000.00 3,000,000.00 3,000,000.00 07/30/2015 0.375 0.380 937.50 0.00 937.50
3133822N2 2263 99 MC1 3,000,000.00 3.000,000.00 3,000,000.00 02120/2015 0.350 0.355 875.00 0.00 875.00
3134G34X5 2264 99 MC1 3,000,000.00 3,000,000.00 3,000,000.00 02106/2015 0.300 0.304 750.00 0.00 750.00
313382R39 2265 99 MC1 2,705,000.00 0.00 2,705,000.00 10/2212015 0.375 0.380 25359 0.00 253.59
313382R39 2266 99 MC1 1,030,000.00 0.00 1,030,000.00 10/2212015 0.375 0.380 96.56 0.00 96.56
31315PWT2 2267 99 MC1 2,000,000.00 0.00 2,000,000.00 01/25/2016 0.400 0.406 133.33 0.00 133.33
Portfolio OTAY
AP
Run Dale: 05/21/2013 -11:18 IE (PRF_IE) 7.2.0
Report Ver. 7.3.3b
OTAY
Interest Earnings
April 1, 2013 -April 30, 2013
Page 2
CUSIP Investment # Fund
Security
Type
Ending
Par Value
Beginning
Book Value
Ending
Book Value
Maturity
Date
Current Annualized
Rate Yield
Adjusted Interest Earnings
Interest Amortlzatlonl Adjusted Interest
Earned Accretion Earnings
Subtotal 82,821,462.82 80,818,284.99 82,822,572.58 0.372 25,224.95 -302.43 24,922.52
Total 82,821,462.82 80,818,284.99 82,822,572.58 0.372 25,224.95 -302.43 24,922.52
Portfolio OTAY
AP
Run Date: 05/21/2013 -11 :18 IE (PRF_IE) 7.2.0
Report Ver. 7.3.3b
Check Total
31,305.64
4,581.49
595.87
COMPUTER LOAN 2,569.95 2,569.95203698805/15/13 12175 APPLE INC 004273 05/14/13
314.43
2037067 05/22/13 14888 ANTONETTE RAMOS Ref002428315 05/20/13 UB Refund Cst #0000184921 70.88 70.88
1,100.00 1,100.00
2036987 05/15/13 08967 ANTHEM BLUE CROSS EAP 41132 04/25/13 EMPLOYEE ASSISTANCE PROGRAM (MAY 2013)314.43
UB Refund Cst #0000188387 78.01 78.01
2036788 04/24/13 00002 ANSWER INC 8186 04/22/13 ANSWERING SERVICES (MONTHLY)
2036930 05/08/13 14867 ANN TALLEY Ref002428059 05/07/13
71.80
2036929 05/08/13 14862 ANGELO ORIOL Ref002428054 05/07/13 UB Refund Cst #0000120224 40.00 40.00
168.64 168.64
2036787 04/24/13 14819 ANA MUNOZ Ref002427765 04/22/13 UB Refund Cst #0000045748 71.80
UB Refund Cst #0000004378 202.63 202.63
2036986 05/15/13 06166 AMERICAN MESSAGING L1109570NE 05/01/13 PAGER SERVICES (APR 2013)
0509005153498 04/25/13 TRASH SERVICES (MAY 2013)65.54
2036786 04/24/13 14815 ALMA O'QUINN Ref002427761 04/22/13
495.00
2036985 05/15/13 02362 ALLIED WASTE SERVICES # 509 0509005151813 04/25/13 TRASH SERVICES (MAY 2013)530.33
39.56 39.56
2036865 05/01/13 02934 ALLEN INSTRUMENTS & SUPPLIES 0124688IN 04/08/13 TECHNICAL SUPPORT 495.00
UB Refund Cst #0000196137 137.81 137.81
2036785 04/24/13 14851 ALEXANDRA VINSON Ref002427800 04/22/13 UB Refund Cst #0000196300
2037066 05/22/13 14893 ALEGRIA REAL ESTATE FUND II LL Ref002428320 05/20/13
127.44
2036784 04/24/13 14850 ALEGRIA REAL ESTATE FUND Ref002427799 04/22/13 UB Refund Cst #0000195796 137.10 137.10
78.81 78.81
2037065 05/22/13 14887 ALBINO AVALOS Ref002428314 05/20/13 UB Refund Cst #0000162203 127.44
BREATHING AIR 39.25 39.25
2036783 04/24/13 14826 ALBERTO REBELES Ref002427772 04/22/13 UB Refund Cst #0000090745
2036782 04/24/13 13753 AIRGAS USA LLC 9909099176 03/31/13
AQUA AMMONIA 2,909.00
131284707 04/03/13 AQUA AMMONIA 1,672.49
1039B 03/08/13 PLAN CHECKING (2/2/13-3/1/13)2,595.90
2036864 05/01/13 07732 AIRGAS SPECIALTY PRODUCTS INC 131284708 04/03/13
12,363.14
1128 04/08/13 DEVELOPER PLANCHECKS (3/2/13-3/31/13)11,157.14
1040 04/08/13 PLAN CHECKING (3/2/13-3/29/13)5,189.46
DISINFECTION SYSTEM (ENDING 4/5/13)67,107.67 67,107.67
2036863 05/01/13 11462 AEGIS ENGINEERING MGMT INC 1127 03/08/13 DEVELOPER PLANCHECKS (2/2/13-3/1/13)
2036984 05/15/13 12174 AECOM TECHNICAL SERVICES INC 5 04/18/13
788.00
2036862 05/01/13 08488 ABLEFORCE INC 3738 04/03/13 PROGRAMMING SERVICES (3/20/13-4/2/13)2,312.50 2,312.50
Amount
2036983 05/15/13 11466 A&G INSTRUMENT SERVICE AND 33440 04/16/13 METER CALIBRATION 788.00
CHECK REGISTER
Otay Water District
Date Range: 4/18/2013 - 5/22/2013
Check #Date Vendor Vendor Name Invoice Inv. Date Description
Page 1 of 18
Check Total Amount
CHECK REGISTER
Otay Water District
Date Range: 4/18/2013 - 5/22/2013
Check #Date Vendor Vendor Name Invoice Inv. Date Description
5,745.41
2,071.16
1,692.60
4,480.00
35.94 35.94
UB Refund Cst #0000142165 51.48 51.48
2036793 04/24/13 14836 BRANDON JANICE Ref002427784 04/22/13 UB Refund Cst #0000188674
2036792 04/24/13 10070 BLANCA NUNO-FIELD Ref002427774 04/22/13
1,589.15
2036934 05/08/13 14881 BLACKBIRD GROUP INC 13050 04/11/13 SOFTWARE 8,064.00 8,064.00
40.57 40.57
2036933 05/08/13 14880 BARNHART BALFOUR BEATTY 004249 05/07/13 CUSTOMER REFUND 1,589.15
BACKGROUND CHECK 76.00 76.00
2036791 04/24/13 14837 BANCROFT REALTY Ref002427785 04/22/13 UB Refund Cst #0000193159
49017 04/25/13 SPRINKLER SYSTEM 695.00
2036932 05/08/13 08024 BACKGROUND PROFILES INC 5430 04/30/13
04/25/13 SPRINKLER SYSTEM 2,235.00
49016 04/25/13 SPRINKLER SYSTEM 1,550.00
1,494.24
49015 04/25/13 SMOKE DETECTOR 198.36
2037071 05/22/13 11285 AZTEC FIRE & SAFETY INC 49018
LEAK REPAIR 1,485.83 1,485.83
2036992 05/15/13 11285 AZTEC FIRE & SAFETY INC 48997 04/16/13 LEAK REPAIR
2036869 05/01/13 11285 AZTEC FIRE & SAFETY INC 48966 04/10/13
W & S RATE STRUCTURE (3/4/13-3/31/13)1,990.00
1166086 03/20/13 DESIGN SERVICES (3/4/13-3/31/13)81.16
000004240181 04/02/13 PHONE SERVICES (3/2/13-4/1/13)15.65
2036868 05/01/13 12810 ATKINS 1165125 04/10/13
32.12
2036867 05/01/13 07785 AT&T 000004237963 04/02/13 PHONE SERVICES (3/2/13-4/1/13)5,729.76
61.70 61.70
2037070 05/22/13 05758 AT&T 61967053090513 05/15/13 PHONE SERVICES (MONTHLY)32.12
PHONE SERVICES (MONTHLY)32.12 32.12
2036931 05/08/13 05758 AT&T 61942256050413 04/20/13 PHONE SERVICES (4/20/13-5/19/13)
2036991 05/15/13 05758 AT&T 61969851400413 04/24/13
31.71
2036990 05/15/13 05758 AT&T 0821645728042513 05/08/13 PHONE SERVICES (4/25/13-4/24/13)2,275.35 2,275.35
32.12 32.12
2036790 04/24/13 05758 AT&T 33784130450713 04/07/13 PHONE SERVICES (4/7/13-5/6/13)31.71
UB Refund Cst #0000196976 75.00 75.00
2036866 05/01/13 05758 AT&T 61967053090413 04/15/13 PHONE SERVICES (MONTHLY)
2037069 05/22/13 14896 ASSET MANAGEMENT SPECIALISTS Ref002428323 05/20/13
48.73
2037068 05/22/13 14892 ASSET MANAGEMENT SPECIALIST Ref002428319 05/20/13 UB Refund Cst #0000195640 62.99 62.99
1,980.00 1,980.00
2036789 04/24/13 14853 ARJI RASHADI Ref002427802 04/22/13 UB Refund Cst #0000196470 48.73
COMPUTER LOAN 2,569.95 2,569.95
2036989 05/15/13 13171 ARCADIS US INC 0514721 04/23/13 CONSTRUCTABILITY REVIEW (11/19/12-3/31/13)
2036988 05/15/13 12175 APPLE INC 004273 05/14/13
Page 2 of 18
Check Total Amount
CHECK REGISTER
Otay Water District
Date Range: 4/18/2013 - 5/22/2013
Check #Date Vendor Vendor Name Invoice Inv. Date Description
9,316.12
10,582.51
4,117.14
13,639.00
MONITORING SERVICE 1,786.00 1,786.00203699605/15/13 09801 CENTERBEAM INC 149776 06/01/12
6,836.40
BL31360 04/03/13 SCADA HARDWARE 4,557.60
BQ53425 04/15/13 SCADA HARDWARE 2,245.00
UB Refund Cst #0000195354 30.02 30.02
2036873 05/01/13 03232 CDW GOVERNMENT INC BL89157 04/04/13 SCADA HARDWARE
2036797 04/24/13 14846 CATHY LOMAS Ref002427794 04/22/13
75.00
2036796 04/24/13 14854 CASS CONSTRUCTION Ref002427803 04/22/13 UB Refund Cst #0000197930 1,809.88 1,809.88
185.79 185.79
2036795 04/24/13 14844 CARLOS SANCHEZ Ref002427792 04/22/13 UB Refund Cst #0000194262 75.00
OUTREACH MATERIALS (BOOKS)1,047.93 1,047.93
2036995 05/15/13 01004 CALOLYMPIC SAFETY 313083 03/11/13 MICRO MAX 02-SENSOR
04/05/13 EQUIPMENT REPAIR & TECHNICAL SUPPORT 1,062.00 1,062.00
2036994 05/15/13 01432 CALIFORNIA URBAN WATER PUB028 04/16/13
2,797.03
126683 04/10/13 ASPHALT 1,320.11
2036872 05/01/13 12465 CALIFORNIA SURVEYING DRAFTING 665865
UB Refund Cst #0000198068 1,712.81 1,712.81
2036871 05/01/13 02920 CALIFORNIA COMMERCIAL 126782 04/12/13 ASPHALT
2036794 04/24/13 14855 BROWN FIELD TECHNOLOGY PRK LLC Ref002427804 04/22/13
BPI292238 04/02/13 SODIUM HYPOCHLORITE 694.55
BPI293105 04/04/13 SODIUM HYPOCHLORITE 485.31
BPI293715 04/08/13 SODIUM HYPOCHLORITE 767.95
BPI294871 04/11/13 SODIUM HYPOCHLORITE 760.28
BPI295948 04/15/13 SODIUM HYPOCHLORITE 882.96
BPI295949 04/15/13 SODIUM HYPOCHLORITE 818.34
BPI293716 04/08/13 SODIUM HYPOCHLORITE 1,071.40
BPI292239 04/02/13 SODIUM HYPOCHLORITE 1,015.53
SODIUM HYPOCHLORITE 2,432.00
BPI294870 04/10/13 SODIUM HYPOCHLORITE 1,654.19
2036870 05/01/13 10970 BRENNTAG PACIFIC INC BPI293106 04/04/13
BPI298097 04/22/13 SODIUM HYPOCHLORITE 704.42
BPI299235 04/25/13 SODIUM HYPOCHLORITE 442.57
BPI297295 04/18/13 SODIUM HYPOCHLORITE 793.13
BPI298096 04/22/13 SODIUM HYPOCHLORITE 708.80
BPI299234 04/25/13 SODIUM HYPOCHLORITE 1,007.85
BPI300355 04/29/13 SODIUM HYPOCHLORITE 822.72
BPI300354 04/29/13 SODIUM HYPOCHLORITE 1,455.92
BPI297683 04/19/13 SODIUM HYPOCHLORITE 1,391.29
2036993 05/15/13 10970 BRENNTAG PACIFIC INC BPI297061 04/17/13 SODIUM HYPOCHLORITE 1,989.42
Page 3 of 18
Check Total Amount
CHECK REGISTER
Otay Water District
Date Range: 4/18/2013 - 5/22/2013
Check #Date Vendor Vendor Name Invoice Inv. Date Description
1,690.18
852.00DEH130341D1104/25/13 SHUT DOWN TEST (3/21/13)71.00
DEH130345D11 04/25/13 SHUT DOWN TEST (3/21/13)142.00
DEH130334D11 04/25/13 SHUT DOWN TEST (3/21/13)71.00
DEH130342D11 04/25/13 SHUT DOWN TEST (3/21/13)142.00
DEH130344D11 04/25/13 SHUT DOWN TEST (3/21/13)142.00
SHUT DOWN TEST (3/21/13)142.00
DEH130339D11 04/25/13 SHUT DOWN TEST (3/21/13)142.00
2036880 05/01/13 00184 COUNTY OF SAN DIEGO DEH130333D11 04/25/13
400.00
2036879 05/01/13 02643 CORE-ROSION PRODUCTS C2013166 04/19/13 1000GAL TANK (25% DEPOSIT)1,750.00 1,750.00
141.00 141.00
2037073 05/22/13 14900 CORA R MCNAMEE 004277 05/17/13 CUSTOMER REFUND 400.00
HARDWARE INSTALLATION 425.00 425.00
2036878 05/01/13 10565 COOPER, BRIAN 004247 04/29/13 SAFETY GLASSES
2037000 05/15/13 03288 COMPUTER PROTECTION 17596CPT 04/24/13
14874730 04/09/13 FAX MACHINE 537.83
14871930 04/08/13 TONER 153.36
849.96 849.96
2036877 05/01/13 08160 COMPLETE OFFICE 14871931 04/12/13 TONER 998.99
RETENTION / GARCIA JUAREZ (ENDING 3/31/13)10,251.47 10,251.47
2036999 05/15/13 08160 COMPLETE OFFICE 14871260 04/29/13 4 PART PAPER
2036876 05/01/13 13900 COMMUNITY BANK 11 04/08/13
60.00
2036875 05/01/13 04119 CLARKSON LAB & SUPPLY INC 65785 02/28/13 LABORATORY SUPPLIES 362.70 362.70
6,662.50 6,662.50
2036998 05/15/13 14207 CITY TREASURER 004267 05/09/13 TRAINING REGISTRATION FEE 60.00
FACILITIES RELOCATION REIMBURSEMENT 97,350.00 97,350.00
2036936 05/08/13 12631 CITY OF CHULA VISTA 004257 05/02/13 HUNTE PKWY PROJ DEP #DE-2337
2036997 05/15/13 00446 CITY OF CHULA VISTA STM3550513 05/08/13
660.00
2037072 05/22/13 14883 CINDY TERHUNE Ref002428310 05/20/13 UB Refund Cst #0000021410 161.28 161.28
660.00 660.00
2036874 05/01/13 02026 CHULA VISTA ELEM SCHOOL DIST AR041692 04/12/13 GARDEN TOURS (10/16/12-10/18/12)660.00
REFUND MTR-12-035 66,610.29 66,610.29
2036801 04/24/13 02026 CHULA VISTA ELEM SCHOOL DIST AR041691 04/11/13 GARDEN TOURS (1/29/13-1/31/13)
2036800 04/24/13 02026 CHULA VISTA ELEM SCHOOL DIST 004238 04/22/13
74.55
2036799 04/24/13 14839 CHRISTOPHER CARTER Ref002427787 04/22/13 UB Refund Cst #0000193246 75.00 75.00
46.25 46.25
2036798 04/24/13 14852 CHOON MENG ING Ref002427801 04/22/13 UB Refund Cst #0000196383 74.55
MONITORING SERVICE 1,786.00 1,786.00
2036935 05/08/13 14003 CHECKFREEPAY 004253 05/08/13 REFUND
2036996 05/15/13 09801 CENTERBEAM INC 149776 06/01/12
Page 4 of 18
Check Total Amount
CHECK REGISTER
Otay Water District
Date Range: 4/18/2013 - 5/22/2013
Check #Date Vendor Vendor Name Invoice Inv. Date Description
716.00
3,000.00
895.00304091704/29/13 RECYCLED WATER ANALYSIS (4/13/13-4/18/13)350.00
13,045.00 13,045.00
2037007 05/15/13 03227 ENVIROMATRIX ANALYTICAL INC 3040771 04/22/13 RECYCLED WATER ANALYSIS (4/7/13-4/15/13)545.00
EMPLOYEE BENEFITS (APR 2013)680.00 680.00
2037006 05/15/13 00331 EMPLOYMENT DEVELOPMENT DEPT 925023840513 05/06/13 UNEMPLOYMENT INSURANCE (1/1/13-3/31/13)
2037077 05/22/13 08023 EMPLOYEE BENEFIT SPECIALISTS 0060577IN 04/30/13
95.00
2036805 04/24/13 08023 EMPLOYEE BENEFIT SPECIALISTS 0060260IN 03/31/13 EMPLOYEE BENEFITS (MAR 2013)680.00 680.00
95.00 95.00
2037005 05/15/13 02447 EDCO DISPOSAL CORPORATION 1554580413 04/30/13 RECYCLING SERVICES (APR 2013)95.00
UB Refund Cst #0000195779 75.00 75.00
2036940 05/08/13 14616 EAST COUNTY GAZETTE 1320 04/10/13 BID AD & NOTICE OF AVAILABILITY
2036804 04/24/13 14849 DOUGLAS WINTERS Ref002427798 04/22/13
6.00
2037004 05/15/13 11371 DOCUFLOW SOLUTIONS INC 8195 04/25/13 OFFICE SUPPLIES 297.86 297.86
105.00 105.00
2036884 05/01/13 03417 DIRECTV 20283226228 04/19/13 SATELLITE TV (4/18/13-5/17/13)6.00
WATER SYSTEMS FEES #3710034 2,205.00 2,205.00
2037003 05/15/13 00319 DEPARTMENT OF PUBLIC HEALTH 243520513 05/07/13 CERTIFICATE RENEWAL
2036883 05/01/13 00319 DEPARTMENT OF PUBLIC HEALTH 1350514 03/21/13
21.78
2037002 05/15/13 03744 DEPARTMENT OF JUSTICE 969935 05/03/13 FINGERPRINTING SERVICES (APR 2013)98.00 98.00
6.06 6.06
2037076 05/22/13 01797 DELL ENTERPRISES 192549 05/15/13 NAME PLATES 21.78
W/O REFUND D0846-090105 1,182.52 1,182.52
2036939 05/08/13 14858 DELIA DEGUZMAN Ref002428050 05/07/13 UB Refund Cst #0000013136
2037075 05/22/13 14905 DART CONTAINER 004285 05/16/13
953.88
2036803 04/24/13 14841 DAISON LLC Ref002427789 04/22/13 UB Refund Cst #0000193743 78.23 78.23
332.58 332.58
2036938 05/08/13 14870 CWS MARKETING GROUP Ref002428062 05/07/13 UB Refund Cst #0000194149 953.88
UB Refund Cst #0000197160 41.76 41.76
2036802 04/24/13 14843 CWS MARKETING GROUP Ref002427791 04/22/13 UB Refund Cst #0000194150
04/20/13 ANNUAL MEMBERSHIP RENEWAL (2013-2014)150.00 150.00
2036937 05/08/13 14878 CWC REGIONAL HOUSING FUND Ref002428070 05/07/13
1,500.00
28810413 04/29/13 INTERNET SERVICES (4/29/13-5/28/13)1,500.00
2036882 05/01/13 00693 CSDA, SAN DIEGO CHAPTER 1331
INSPECTION CHARGES 558.14 558.14
2037001 05/15/13 02756 COX COMMUNICATIONS SAN DIEGO 27170413 04/29/13 INTERNET SERVICES (4/29/13-5/28/13)
2037074 05/22/13 07494 COUNTY OF SAN DIEGO 12D1101539820413 05/04/13
PERMIT FEES # 04745 (MAY 2013-2014)358.00
2013022504544 04/29/13 PERMIT FEES # 04544 (MAY 2013-2014)358.00
2036881 05/01/13 02122 COUNTY OF SAN DIEGO 2013022504745 04/29/13
Page 5 of 18
Check Total Amount
CHECK REGISTER
Otay Water District
Date Range: 4/18/2013 - 5/22/2013
Check #Date Vendor Vendor Name Invoice Inv. Date Description
895.00
3,022.82
5,993.34
693.46
440.19
90.00 90.00
BI-WEEKLY PAYROLL DEDUCTION 90.00 90.00
2036943 05/08/13 01612 FRANCHISE TAX BOARD Ben2428114 05/09/13 BI-WEEKLY PAYROLL DEDUCTION
x110432 04/05/13 VEHICLE/FLEET WASHING SERVICE 151.11
2037081 05/22/13 01612 FRANCHISE TAX BOARD Ben2428367 05/23/13
124.83
2036889 05/01/13 11962 FLEETWASH INC 4039305 04/12/13 VEHICLE/FLEET WASHING SERVICE 289.08
102.93 102.93
2037080 05/22/13 11962 FLEETWASH INC x121517 04/26/13 VEHICLE/FLEET WASHING SERVICE 124.83
LABORATORY SUPPLIES 675.93 675.93
2037012 05/15/13 11962 FLEETWASH INC x116534 04/19/13 VEHICLE/FLEET WASHING SERVICE
2370920 04/04/13 LABORATORY SUPPLIES 204.63
2036808 04/24/13 00035 FISHER SCIENTIFIC 1080687 03/28/13
LABORATORY SUPPLIES 256.54
2250910 04/03/13 LABORATORY SUPPLIES 232.29
2036888 05/01/13 00035 FISHER SCIENTIFIC 3907559 04/12/13
498.11
2037011 05/15/13 04066 FIRST CHOICE SERVICES - SD 228343 04/17/13 COFFEE SUPPLIES 120.79 120.79
425.35 425.35
2036887 05/01/13 04066 FIRST CHOICE SERVICES - SD 225592 04/03/13 COFFEE SUPPLIES 498.11
UB Refund Cst #0000004796 58.81 58.81
2036942 05/08/13 08769 FILINGSUPPLIES.COM 13792 04/03/13 FOLDER LABELS
04336761 04/08/13 WAREHOUSE SUPPLIES 155.52
2036807 04/24/13 14816 FERNANDO PATRON Ref002427762 04/22/13
INVENTORY 3,465.76
0433263 04/10/13 METER UPGRADE 2,372.06
2036886 05/01/13 03546 FERGUSON WATERWORKS # 1083 0433454 04/02/13
0435136 04/17/13 WAREHOUSE SUPPLIES 573.59
0433676 04/03/13 WAREHOUSE SUPPLIES 395.85
14.29 14.29
2037010 05/15/13 03546 FERGUSON WATERWORKS # 1083 0435137 04/18/13 INVENTORY 2,053.38
MAIL SERVICES (4/29/13)11.81 11.81
2037079 05/22/13 14886 FERDINAND TOLETE Ref002428313 05/20/13 UB Refund Cst #0000056713
2036941 05/08/13 00645 FEDEX 226068183 05/03/13
30.02
2037009 05/15/13 00645 FEDEX 225356562 04/26/13 MAIL SERVICES (4/18/13)5.84 5.84
29.19 29.19
2037078 05/22/13 14895 FEDERAL NATL MTG ASSN Ref002428322 05/20/13 UB Refund Cst #0000196509 30.02
OUTSIDE LAB SERVICES (4/3/13-4/4/13)255.00 255.00
2036806 04/24/13 14729 EXECUTIVE REALTY GROUP Ref002427797 04/22/13 UB Refund Cst #0000195741
2037008 05/15/13 14320 EUROFINS EATON ANALYTICAL INC L0120536 04/23/13
RECYCLED WATER ANALYSIS (3/26/13-4/1/13)500.00
3040591 04/15/13 RECYCLED WATER ANALYSIS (4/2/13-4/6/13)395.00
2036885 05/01/13 03227 ENVIROMATRIX ANALYTICAL INC 3040470 04/08/13
Page 6 of 18
Check Total Amount
CHECK REGISTER
Otay Water District
Date Range: 4/18/2013 - 5/22/2013
Check #Date Vendor Vendor Name Invoice Inv. Date Description
1,217.46
964.52
3,412.23
1,320.77
4,803.77 4,803.77
MONTHLY CONTRIBUTION TO LTD 5,161.59 5,161.59
2036813 04/24/13 02795 HARTFORD INSURANCE CO, THE Ben2427874 04/25/13 MONTHLY CONTRIBUTION TO LTD
04/22/13 PVC FITTINGS 75.43 75.43
2037083 05/22/13 02795 HARTFORD INSURANCE CO, THE Ben2428353 05/23/13
1,150.99
004D4138 04/09/13 CPVC FITTINGs 169.78
2037018 05/15/13 00201 HARRINGTON INDL PLASTICS LLC 004D4489
SAMPLER DISTRUBUTION ARM 2,003.95 2,003.95
2036892 05/01/13 00201 HARRINGTON INDL PLASTICS LLC 004D4018 04/04/13 PVC & CPVC FITTINGS
8225336 03/28/13 LABORATORY SUPPLIES 310.82
2037017 05/15/13 00174 HACH COMPANY 8266969 04/24/13
1,984.70 1,984.70
2036812 04/24/13 00174 HACH COMPANY 8222801 03/27/13 LABORATORY SUPPLIES 3,101.41
CUSTOMER REFUND 599.82 599.82
2036948 05/08/13 14872 GROUNDFORCE Ref002428064 05/07/13 UB Refund Cst #0000194593
2036891 05/01/13 13219 GREGORY FERNANDEZ 004243 04/30/13
9119976273 04/18/13 BATTERIES 135.42
9118447979 04/17/13 PAINT 67.13
109.00
2037016 05/15/13 00101 GRAINGER INC 9118157784 04/16/13 PAINT 761.97
58.87 58.87
2037015 05/15/13 02634 GRACIA, GUSTAVO 004268 05/03/13 SAFETY SHOES 109.00
SPARE CLARIFIER CHAIN 5,870.50 5,870.50
2036947 05/08/13 14876 GITANA-DELEON FAMILY TRUST Ref002428068 05/07/13 UB Refund Cst #0000197030
580213182 04/18/13 VERSAMAX PLC 605.90
2037014 05/15/13 12008 GIERLICH-MITCHELL INC SD13575 04/26/13
194,777.91 194,777.91
2037013 05/15/13 10817 GEXPRO 580213183 04/18/13 VERSAMAX PLC 611.56
GARDEN TOURS (JAN 2013)1,860.00 1,860.00
2036890 05/01/13 13716 GARCIA JUAREZ CONSTRUCTION INC 11 04/08/13 CALAVO GARDENS (ENDING 3/31/13)
2036946 05/08/13 13563 FRIENDS OF THE WATER 156 02/11/13
28.69
2036945 05/08/13 14860 FRANK ZITO Ref002428052 05/07/13 UB Refund Cst #0000032502 33.70 33.70
81.00 81.00
2036811 04/24/13 14822 FRANCIS GORMAN Ref002427768 04/22/13 UB Refund Cst #0000073876 28.69
BI-WEEKLY PAYROLL DEDUCTION 81.00 81.00
2036944 05/08/13 02344 FRANCHISE TAX BOARD Ben2428120 05/09/13 BI-WEEKLY PAYROLL DEDUCTION
2037082 05/22/13 02344 FRANCHISE TAX BOARD Ben2428373 05/23/13
90.00
2036810 04/24/13 02344 FRANCHISE TAX BOARD Ben2427894 04/25/13 BI-WEEKLY PAYROLL DEDUCTION 81.00 81.00
90.00 90.00
2036809 04/24/13 01612 FRANCHISE TAX BOARD Ben2427888 04/25/13 BI-WEEKLY PAYROLL DEDUCTION 90.00
2036943 05/08/13 01612 FRANCHISE TAX BOARD Ben2428114 05/09/13 BI-WEEKLY PAYROLL DEDUCTION
Page 7 of 18
Check Total Amount
CHECK REGISTER
Otay Water District
Date Range: 4/18/2013 - 5/22/2013
Check #Date Vendor Vendor Name Invoice Inv. Date Description
80.20
1,810.70
1,225.20
5,808.25
UB Refund Cst #0000187749 43.99 43.99
2036951 05/08/13 03172 JONES & STOKES ASSOCIATES INC 0093213 04/10/13 ENVIRONMENTAL CONSULTING (2/23/13-3/31/13)
2036819 04/24/13 14835 JONATHAN BRUSH Ref002427782 04/22/13
59.99
2037088 05/22/13 14899 JOHN COLWELL Ref002428326 05/20/13 UB Refund Cst #0000198489 774.63 774.63
472.50 472.50
2036818 04/24/13 14848 JOE SOUTHWICK Ref002427796 04/22/13 UB Refund Cst #0000195446 59.99
UB Refund Cst #0000187186 28.27 28.27
2037022 05/15/13 01010 JOBS AVAILABLE INC 1309037 04/23/13 JOB POSTING
04/22/13 UB Refund Cst #0000076254 23.41 23.41
2036817 04/24/13 14834 JOAN FULCHER Ref002427781 04/22/13
-2,000.00
578702 04/16/13 CHLORINE 3,225.20
2036816 04/24/13 14823 JESUS CASTRO Ref002427769
2037087 05/22/13 10563 JCI JONES CHEMICALS INC 578735 CREDIT MEMO
42.41
2037021 05/15/13 14882 JACQUELINE FELDER 004269 05/13/13 CUSTOMER REFUND 232.05 232.05
2,600.00 2,600.00
2037086 05/22/13 14889 JACK PORTERFIELD Ref002428316 05/20/13 UB Refund Cst #0000187789 42.41
PRINTING SERVICES (1/28/13-1/31/13)910.14 910.14
2037020 05/15/13 14032 INLAND AERIAL SURVEYS INC 139126 04/24/13 AERIAL SURVEYS
2036897 05/01/13 08969 INFOSEND INC 65719 01/31/13
2,432.99
2036950 05/08/13 08969 INFOSEND INC 66657 02/28/13 CONSERVATION MAILINGS / INSERTS 4,764.03 4,764.03
1,603.78 1,603.78
2037019 05/15/13 12285 IDENTICARD SYSTEMS 9321013278 04/17/13 EMPLOYEE ID'S 2,432.99
EMPLOYEE PROGRAM 800.00 800.00
2036896 05/01/13 12285 IDENTICARD SYSTEMS 9320826546 03/27/13 EMPLOYEE ID'S
U3058748A 04/09/13 IVR PAYMENT SERVICES (MAR 2013)501.30
2036815 04/24/13 14813 I T E & EVENTS 004233 04/13/13
1,706.67
2036895 05/01/13 12335 HP ENTERPRISE SERVICES LLC U3058748 04/09/13 CREDIT CARD PYMT SVC (MAR 2013)1,309.40
30.68 30.68
2037085 05/22/13 14897 HORIZON HOLDINGS LLC Ref002428324 05/20/13 UB Refund Cst #0000198027 1,706.67
LANDSCAPE CONTEST WINNER BANNER 29.45 29.45
2036949 05/08/13 14873 HOLLY LAUBE Ref002428065 05/07/13 UB Refund Cst #0000195526
2037084 05/22/13 02096 HELIX WATER DISTRICT HWD051513otayjr 05/16/13
WATER PURCHASE (2/6/13-4/4/13)40.10
174639860413 04/09/13 WATER PURCHASE (2/6/13-4/4/13)40.10
2036814 04/24/13 00062 HELIX WATER DISTRICT 178540010413 04/09/13
1,501.20
2036894 05/01/13 04472 HECTOR I MARES-COSSIO 97 04/25/13 BI-NATIONAL CONSULTANT SERVICES (MAR 2013)3,600.00 3,600.00
2036893 05/01/13 06640 HD SUPPLY WATERWORKS LTD 6161853 04/10/13 4IN VICTAULIC VALVES 1,501.20
Page 8 of 18
Check Total Amount
CHECK REGISTER
Otay Water District
Date Range: 4/18/2013 - 5/22/2013
Check #Date Vendor Vendor Name Invoice Inv. Date Description
10,614.75
137.67
680.51
78.54
76.85
2,778.08
23.28
28.16 28.16
2036954 05/08/13 14863 MARIA FLORES Ref002428055 05/07/13 UB Refund Cst #0000168671 23.28
UB Refund Cst #0000194045 70.88 70.88
2036823 04/24/13 14830 MARCY ZACHOW Ref002427777 04/22/13 UB Refund Cst #0000172748
2036822 04/24/13 14842 MARC CARPENTER AND ASSOCIATES Ref002427790 04/22/13
W/O REFUND D0675-060053 2,236.57
004279 05/16/13 W/O REFUND D0675-060073 541.51
2037090 05/22/13 14571 MAKENA MEDICAL BUILDINGS 004278 05/16/13
MILEAGE REIMBURSEMENT (APR 2013)38.99
004271 05/13/13 MILEAGE REIMBURSEMENT (MAR 2013)37.86
2037028 05/15/13 03019 LOPEZ, JOSE 004270 05/13/13
MILEAGE REIMBURSEMENT (JAN 2013)50.29
70100213 04/24/13 MILEAGE REIMBURSEMENT (FEB 2013)28.25
2036821 04/24/13 03019 LOPEZ, JOSE 70100113 04/24/13
41.99
2036901 05/01/13 13749 LONDON GROUP REALTY ADVISORS 762 04/03/13 ECONOMIC OUTLOOK RPT 8,750.00 8,750.00
233.96 233.96
2036820 04/24/13 14820 LINDA HARRIS Ref002427766 04/22/13 UB Refund Cst #0000055419 41.99
TOPGUN TOTAL STATION SERVICE 265.00 265.00
2036953 05/08/13 14865 LINCOLN QUINTANA Ref002428057 05/07/13 UB Refund Cst #0000184380
2037027 05/15/13 00627 LEWIS & LEWIS ENTERPRISES 1023843 04/19/13
W/O REFUND D0090-XX9566 472.21
004282 05/16/13 W/O REFUND D0843-090100 208.30
269984 04/10/13 LANDFILL 44.76
2037089 05/22/13 13470 LAS PALMAS 56 DEVELOPMENT LLC 004281 05/16/13
64.26
2036900 05/01/13 06497 LAKESIDE LAND COMPANY 270036 04/12/13 LANDFILL 92.91
48.00 48.00
2037026 05/15/13 06497 LAKESIDE LAND COMPANY 270163 04/18/13 LANDFILL 64.26
UB Refund Cst #0000196326 126.91 126.91
2037025 05/15/13 01859 LA PRENSA SAN DIEGO 24105 04/20/13 JOB POSTING
2036952 05/08/13 14875 LA JOLLA FINANCE CORP Ref002428067 05/07/13
400.00
2037024 05/15/13 14036 KRATOS / HBE SM41591 04/17/13 FOB REPAIR 1,038.72 1,038.72
2,300.00 2,300.00
2036899 05/01/13 12276 KONECRANES INC SDG00754148 02/21/13 CRANE INSPECTIONS (FEB 2013)400.00
GRINDER REBUILD 7,586.98 7,586.98
2037023 05/15/13 12276 KONECRANES INC SDG00771570 04/19/13 HOIST SERVICE
2036898 05/01/13 14700 JWC ENVIRONMENTAL LLC 51748 04/05/13
0093216 04/10/13 ENVIRONMENTAL CONSULTING (2/23/13-3/31/13)660.00
0093214 04/10/13 ENVIRONMENTAL CONSULTING (2/23/13-3/31/13)495.00
0093329 04/12/13 ENVIRONMENTAL CONSULTING (11/24/12-3/31/13)2,507.50
0093218 04/10/13 ENVIRONMENTAL CONSULTING (2/23/13-3/31/13)1,144.00
Page 9 of 18
Check Total Amount
CHECK REGISTER
Otay Water District
Date Range: 4/18/2013 - 5/22/2013
Check #Date Vendor Vendor Name Invoice Inv. Date Description
5,840.00
4,212.25
878.33
9,876.25
04/25/13 BI-WEEKLY DEFERRED COMP PLAN 10,123.77 10,123.77
9,134.00
03908 03/23/13 HYDRAULIC MODELING SVCS (11/19/11-6/29/12)742.25
2036828 04/24/13 03523 NATIONAL DEFERRED COMPENSATION Ben2427886
W/O REFUND D0180-XX6492 447.19 447.19
2037036 05/15/13 12908 NARASIMHAN CONSULTING SERVICES 03909 03/23/13 HYDRAULIC MODELING SVCS (6/30/12-12/29/12)
2037093 05/22/13 14901 MURPHY DEVELOPMENT CO INC 004286 05/16/13
3,307.43
2037035 05/15/13 00237 MISSION JANITORIAL & ABRASIVE 35746800 04/16/13 JANITORIAL SUPPLIES 2,541.22 2,541.22
945.00 945.00
2037034 05/15/13 01577 MINARIK CORPORATION I1028609DD 04/26/13 BANNER RADIO 3,307.43
NUSONICS FLOWMETER 9,022.70 9,022.70
2036904 05/01/13 09581 MICHAEL R WELCH PHD PE 71311 04/03/13 PLANNING SERVICES (1/2/13-3/1/13)
2037033 05/15/13 01524 MESA LABORATORIES INC 0522580IN 03/26/13
1,102.53
2037032 05/15/13 01824 MERKEL & ASSOCIATES INC 13042301 04/23/13 ENVIRONMENTAL SERVICES (2/1/13-3/31/13)32,369.86 32,369.86
60.32 60.32
2037031 05/15/13 03169 MENDEZ-SCHOMER, ALICIA 004266 05/06/13 TRAVEL EXPENSES (4/28/13-4/30/13)1,102.53
UB Refund Cst #0000198191 1,640.64 1,640.64
2036956 05/08/13 14866 MELANIE ROMERO Ref002428058 05/07/13 UB Refund Cst #0000185276
2037092 05/22/13 14898 MCMILLIN HOMES CONSTRUCTION Ref002428325 05/20/13
538.89
45149601 01/30/13 METER HARDWARE 253.72
50608812 04/24/13 PIPE CLAMPS 85.72
NON-SLIP TAPE 144.29 144.29
2037030 05/15/13 01183 MCMASTER-CARR SUPPLY CO 50823686 04/29/13 SKIMMINGS DISCHARGE PIPE
46056744 02/13/13 PVC PIPING 668.50
2036903 05/01/13 01183 MCMASTER-CARR SUPPLY CO 49327214 04/04/13
46623866 02/21/13 D.O. METER CONDUIT 807.66
45331920 02/01/13 SPRAY HEADS 720.44
137.23 137.23
2036827 04/24/13 01183 MCMASTER-CARR SUPPLY CO 45190744 01/30/13 SPRAY HEADS 2,015.65
UB Refund Cst #0000032434 50.69 50.69
2036826 04/24/13 14821 MAYBELLINE CUI Ref002427767 04/22/13 UB Refund Cst #0000071909
2037091 05/22/13 14884 MATT MATTESON Ref002428311 05/20/13
20,754.49
2036902 05/01/13 05329 MASTER METER INC 103456 01/31/13 DMMR RECEIVER & ANTENNA 12,547.08 12,547.08
12.45 12.45
2037029 05/15/13 05329 MASTER METER INC 106995 04/29/13 INVENTORY 20,754.49
COMMUNITY OUTREACH (APR 2013)5,000.00 5,000.00
2036825 04/24/13 14818 MARTHA FELIX Ref002427764 04/22/13 UB Refund Cst #0000034421
201342 04/01/13 DESALINATION OUTREACH (MAR 2013)840.00
2036955 05/08/13 02902 MARSTON+MARSTON INC 20135 05/01/13
2036824 04/24/13 02902 MARSTON+MARSTON INC 201341 04/01/13 COMMUNITY OUTREACH (MAR 2013)5,000.00
Page 10 of 18
Check Total Amount
CHECK REGISTER
Otay Water District
Date Range: 4/18/2013 - 5/22/2013
Check #Date Vendor Vendor Name Invoice Inv. Date Description
1,583.52
279.09
3,907.56
641.23
45.03 45.03
2037097 05/22/13 14903 PCCP KEARNY OTAY JRY LLC 004283 05/16/13 W/O REFUND D0476-090023 641.23
INVENTORY 3,824.06 3,824.06
2036831 04/24/13 14831 PACIFICA FIRST NATIONAL INC Ref002427778 04/22/13 UB Refund Cst #0000183841
158914 04/04/13 METER UPGRADE 155.52
2037041 05/15/13 01002 PACIFIC PIPELINE SUPPLY 159852 04/17/13
157726 01/10/13 24" TRANSITION GASKET 434.22
157738 01/18/13 24" TRANSITION GASKET 434.22
3,241.75
2036909 05/01/13 01002 PACIFIC PIPELINE SUPPLY 159332 04/04/13 INVENTORY 2,883.60
32.28 32.28
2037096 05/22/13 14904 OTAY RANCH II SUN 5 LLC 004284 05/16/13 W/O REFUND D0740-090141 3,241.75
ANNUAL MEMBERSHIP RENEWAL 600.00 600.00
2036830 04/24/13 14847 OTAY RANCH II 5, LLC Ref002427795 04/22/13 UB Refund Cst #0000195389
2037095 05/22/13 01718 OTAY MESA CHAMBER OF COMMERCE 004292 05/08/13
69.00
2036908 05/01/13 03149 ON SITE LASER LLC 47552 04/08/13 PRINTER SERVICES 542.32 542.32
141.20 141.20
2037040 05/15/13 03149 ON SITE LASER LLC 47561 04/18/13 PRINTER SERVICES 69.00
LANDSCAPE CONTEST AD 30.00 30.00
2036907 05/01/13 02077 OLVERA, ANGELICA 004245 04/30/13 EMPLOYEE PROGRAM
652562237001 04/10/13 OFFICE SUPPLIES 41.35
2037039 05/15/13 09142 OLIVENHAIN MUNICIPAL WATER 5154 05/01/13
INK CARTRIDGES 163.25
652197892001 04/05/13 OFFICE SUPPLIES 74.49
654288351001 04/19/13 OFFICE SUPPLIES 33.57
2036906 05/01/13 00510 OFFICE DEPOT INC 653279245001 04/12/13
653864759001 04/17/13 OFFICE SUPPLIES 536.62
652104854001 03/27/13 COPY PAPER 186.32
114.68 114.68
2037038 05/15/13 00510 OFFICE DEPOT INC 655211634001 04/26/13 OFFICE SUPPLIES 827.01
POLYMER 908 14,850.00 14,850.00
2036958 05/08/13 03215 O'DONNELL, MICHAEL 004254 05/06/13 TUITION REIMBURSEMENT
2037037 05/15/13 07447 NTU TECHNOLOGIES INC 8083 03/15/13
1,211.00
2036829 04/24/13 14817 NORA MACIAS-SANTOS Ref002427763 04/22/13 UB Refund Cst #0000021353 110.37 110.37
9,557.61 9,557.61
2036905 05/01/13 13690 NEAL ELECTRIC CORP 58635 04/11/13 RAS INDICATOR 1,211.00
BI-WEEKLY DEFERRED COMP PLAN 10,353.77 10,353.77
2037094 05/22/13 03523 NATIONAL DEFERRED COMPENSATION Ben2428365 05/23/13 BI-WEEKLY DEFERRED COMP PLAN
04/25/13 BI-WEEKLY DEFERRED COMP PLAN 10,123.77 10,123.77
2036957 05/08/13 03523 NATIONAL DEFERRED COMPENSATION Ben2428110 05/09/13
2036828 04/24/13 03523 NATIONAL DEFERRED COMPENSATION Ben2427886
Page 11 of 18
Check Total Amount
CHECK REGISTER
Otay Water District
Date Range: 4/18/2013 - 5/22/2013
Check #Date Vendor Vendor Name Invoice Inv. Date Description
4,770.40
1,817.85
UNIFORMS, TOWELS & MATS 397.82203704805/15/13 06641 PRUDENTIAL OVERALL SUPPLY 30335985 04/25/13
30332291 04/09/13 UNIFORMS, TOWELS & MATS 46.72
30330769 04/02/13 UNIFORMS, TOWELS & MATS 46.08
30332919 04/11/13 UNIFORMS, TOWELS & MATS 60.36
30331408 04/04/13 UNIFORMS, TOWELS & MATS 50.36
30330770 04/02/13 UNIFORMS, TOWELS & MATS 114.12
30332292 04/09/13 UNIFORMS, TOWELS & MATS 114.12
30332916 04/11/13 UNIFORMS, TOWELS & MATS 213.12
30332918 04/11/13 UNIFORMS, TOWELS & MATS 182.50
30332917 04/11/13 UNIFORMS, TOWELS & MATS 382.75
30331405 04/04/13 UNIFORMS, TOWELS & MATS 213.12
167.90
2036912 05/01/13 06641 PRUDENTIAL OVERALL SUPPLY 30331406 04/04/13 UNIFORMS, TOWELS & MATS 394.60
3,734.00 3,734.00
2036959 05/08/13 14874 PROPERTY SALES II LLC Ref002428066 05/07/13 UB Refund Cst #0000195528 167.90
TRAVEL EXPENSES (3/24/13-3/28/13)606.36 606.36
2036911 05/01/13 07346 PRIME ELECTRICAL SERVICES INC 11308 04/03/13 CONDUIT/WIRING SERVICES
2036834 04/24/13 03351 POSADA, ROD 004237 04/02/13
14,400.72
2037047 05/15/13 06419 PLANT SOUP INC 888 04/05/13 PROFESSIONAL WRITING SERVICES 982.50 982.50
572.30 572.30
2037046 05/15/13 13122 PINNACLE BUSINESS SOLUTIONS 34767 04/29/13 VEEAM SOFTWARE 14,400.72
PETTY CASH 457.77 457.77
2036833 04/24/13 00137 PETTY CASH CUSTODIAN 004232 04/23/13 PETTY CASH
22972 04/29/13 OUTREACH MATERIALS 561.87
2037098 05/22/13 00137 PETTY CASH CUSTODIAN 004287 05/20/13
22971 04/29/13 OUTREACH MATERIALS 742.85
22969 04/29/13 OUTREACH MATERIALS 700.28
OUTREACH MATERIALS 1,973.40
22970 04/29/13 OUTREACH MATERIALS 792.00
2037045 05/15/13 03457 PERSONAL TOUCH WEST 22968 04/29/13
335.00
2036832 04/24/13 14838 PERRY TAITANO Ref002427786 04/22/13 UB Refund Cst #0000193229 17.79 17.79
210.00 210.00
2036910 05/01/13 03790 PENHALL COMPANY 33238 04/09/13 SAW CUTTING SERVICES 335.00
FLANGE BOLTS 2,202.47 2,202.47
2037044 05/15/13 03790 PENHALL COMPANY 33309 04/19/13 SAW CUTTING SERVICES
2037043 05/15/13 00227 PELL MELL SUPPLY 73135 04/18/13
2037042 05/15/13 12472 PCNATION P052100801013 04/17/13 1500VA UPS 5,537.20 5,537.20
Page 12 of 18
Check Total Amount
CHECK REGISTER
Otay Water District
Date Range: 4/18/2013 - 5/22/2013
Check #Date Vendor Vendor Name Invoice Inv. Date Description
2,173.47
5,463.99
SAN DIEGO CONSTRUCTION WELDING 510.00 510.00
04/25/13 APC SurgeArest P610 1,022.84 1,022.84
2037052 05/15/13 11596 SAN DIEGO CONSTRUCTION WELDING 8861 04/18/13
5,223.43
229127 04/09/13 HEADSET 240.56
2037051 05/15/13 05130 SAFARI MICRO INC 229840
UB Refund Cst #0000027447 56.20 56.20
2036916 05/01/13 05130 SAFARI MICRO INC 229143 04/10/13 HP Elite Book Folio 9470m
2036960 05/08/13 14859 RUBEN ABAYON Ref002428051 05/07/13
4,200.02
2036839 04/24/13 01700 RUBALCAVA, GILBERT 004235 04/17/13 SAFETY BOOTS 150.00 150.00
1,911.48 1,911.48
2036915 05/01/13 02620 ROTORK CONTROLS INC CI06342 04/09/13 AIR SCOUR ROTORK 4,200.02
UB Refund Cst #0000162716 48.20 48.20
2036838 04/24/13 14840 ROSINA GENPAR LLC Ref002427788 04/22/13 UB Refund Cst #0000193335
2036837 04/24/13 14828 ROSABELLE DENOI Ref002427775 04/22/13
30.13
2037100 05/22/13 06412 ROMERO, TANYA 004291 05/14/13 TUITION REIMBURSEMENT 202.00 202.00
60.60 60.60
2036836 04/24/13 14829 ROGELIO MELENDREZ Ref002427776 04/22/13 UB Refund Cst #0000163100 30.13
WELDING SERVICES (4/10/13)380.00 380.00
2036835 04/24/13 14825 ROBERT CLARK Ref002427771 04/22/13 UB Refund Cst #0000088644
2037050 05/15/13 00521 RICK POST WELDING &9462 04/16/13
508.89
2037099 05/22/13 14891 REAL SOLUTION Ref002428318 05/20/13 UB Refund Cst #0000195568 72.83 72.83
150,759.98 150,759.98
2036914 05/01/13 01342 R J SAFETY SUPPLY CO INC 31197901 04/10/13 SAFETY SUPPLIES 508.89
BI-WEEKLY PERS CONTRIBUTION 150,136.58 150,136.58
2037049 05/15/13 00078 PUBLIC EMPLOYEES RET SYSTEM Ben2428102 05/09/13 BI-WEEKLY PERS CONTRIBUTION
30335356 04/23/13 UNIFORMS, TOWELS & MATS 46.08
2036913 05/01/13 00078 PUBLIC EMPLOYEES RET SYSTEM Ben2427878 04/25/13
30334450 04/18/13 UNIFORMS, TOWELS & MATS 50.36
30335987 04/25/13 UNIFORMS, TOWELS & MATS 50.36
30335357 04/23/13 UNIFORMS, TOWELS & MATS 114.12
30333812 04/16/13 UNIFORMS, TOWELS & MATS 52.08
30331407 04/04/13 UNIFORMS, TOWELS & MATS 182.50
30333813 04/16/13 UNIFORMS, TOWELS & MATS 114.12
30334449 04/18/13 UNIFORMS, TOWELS & MATS 182.50
30335986 04/25/13 UNIFORMS, TOWELS & MATS 182.50
30334447 04/18/13 UNIFORMS, TOWELS & MATS 213.12
30335984 04/25/13 UNIFORMS, TOWELS & MATS 213.12
30334448 04/18/13 UNIFORMS, TOWELS & MATS 374.79
Page 13 of 18
Check Total Amount
CHECK REGISTER
Otay Water District
Date Range: 4/18/2013 - 5/22/2013
Check #Date Vendor Vendor Name Invoice Inv. Date Description
3,174.96
443.60
177,639.21
22,617.88
20,030.73
901197555 04/15/13 MOTOR/ROTOMETER 4,804.64
84,323.82 84,323.82
2037058 05/15/13 11516 SIEMENS INDUSTRY INC 901210757 04/25/13 SFC-PC CONTROLLER 6,600.48
UB Refund Cst #0000186314 75.00 75.00
2036844 04/24/13 12904 SEPULVEDA CONSTRUCTION INC 13A 04/11/13 30 INCH POTABLE PIPELINE (ENDING 3/31/13)
2036843 04/24/13 14833 SCOTT BISHOP Ref002427780 04/22/13
309.75
2037057 05/15/13 12333 SCHINDLER ELEVATOR CORPORATION 7151775166 04/25/13 ELEVATOR SERVICE 557.36 557.36
46.97 46.97
2036964 05/08/13 06262 SARIPALLI, SHAMALA 004250 05/06/13 TRAVEL EXPENSES (4/28/13-5/1/13)309.75
TUITION REIMBURSEMENT 55.00 55.00
2036842 04/24/13 14832 SARA OCAMPO Ref002427779 04/22/13 UB Refund Cst #0000185807
004263 03/19/13 TEMPORARY LABOR (FEB 2013)6,653.28
2036963 05/08/13 09339 SANGALANG, ALEX 004255 05/06/13
TEMPORARY LABOR (MAR 2013)6,702.33
004262 02/12/13 TEMPORARY LABOR (JAN 2013)6,675.12
2037056 05/15/13 07676 SAN MIGUEL FIRE PROTECTION 004275 05/08/13
6.70
2036962 05/08/13 14869 SAN DIEGO REALTY Ref002428061 05/07/13 UB Refund Cst #0000193789 44.61 44.61
72.35 72.35
2036841 04/24/13 14689 SAN DIEGO REAL ESTATE OWNED Ref002427783 04/22/13 UB Refund Cst #0000188242 6.70
WINDOW FILM 3,875.00 3,875.00
2037055 05/15/13 03273 SAN DIEGO READER 181529 04/25/13 JOB POSTING
2036919 05/01/13 14545 SAN DIEGO GLASS COATINGS CO 1683 04/08/13
UTILITY EXPENSES (MONTHLY)19,375.52
004242 04/23/13 UTILITY EXPENSES (MONTHLY)3,242.36
2036961 05/08/13 00121 SAN DIEGO GAS & ELECTRIC 004241 04/19/13
004259 04/25/13 UTILITY EXPENSES (MONTHLY)48,547.73
004258 04/24/13 UTILITY EXPENSES (MONTHLY)133.35
UTILITY EXPENSES (MONTHLY)69,947.96
004260 04/29/13 UTILITY EXPENSES (MONTHLY)59,010.17
364122 04/10/13 NOTICE OF AVAILABILITY 117.90
2037054 05/15/13 00121 SAN DIEGO GAS & ELECTRIC 004265 05/06/13
BID ADVERTISEMENT 170.60
364173 04/10/13 BID ADVERTISEMENT 155.10
0000000725 04/16/13 SOCAL WATERSMART 1,504.96
2036918 05/01/13 00247 SAN DIEGO DAILY TRANSCRIPT 363541 04/08/13
600.00
2037053 05/15/13 00003 SAN DIEGO COUNTY WATER AUTH 0000000731 04/18/13 SOCAL WATERSMART (FEB 2013)1,670.00
125.00 125.00
2036840 04/24/13 06828 SAN DIEGO COUNTY OFFICE OF SL012050 03/19/13 SPLASH LAB 600.00
2036917 05/01/13 02586 SAN DIEGO COUNTY ASSESSOR 2012196 04/08/13 ASSESSOR DATA
Page 14 of 18
Check Total Amount
CHECK REGISTER
Otay Water District
Date Range: 4/18/2013 - 5/22/2013
Check #Date Vendor Vendor Name Invoice Inv. Date Description
18,945.52
2,208.17
178.15
319.92
BI-WEEKLY PAYROLL DEDUCTION 802.15 802.15203685004/24/13 06303 STATE DISBURSEMENT UNIT Ben2427890 04/25/13
802.15
2037107 05/22/13 06303 STATE DISBURSEMENT UNIT Ben2428369 05/23/13 BI-WEEKLY PAYROLL DEDUCTION 831.23 831.23
237.69 237.69
2036967 05/08/13 06303 STATE DISBURSEMENT UNIT Ben2428116 05/09/13 BI-WEEKLY PAYROLL DEDUCTION 802.15
BI-WEEKLY PAYROLL DEDUCTION 237.69 237.69
2036966 05/08/13 06299 STATE DISBURSEMENT UNIT Ben2428108 05/09/13 BI-WEEKLY PAYROLL DEDUCTION
2037106 05/22/13 06299 STATE DISBURSEMENT UNIT Ben2428363 05/23/13
748.61
2036849 04/24/13 06299 STATE DISBURSEMENT UNIT Ben2427884 04/25/13 BI-WEEKLY PAYROLL DEDUCTION 237.69 237.69
919.03 919.03
2036848 04/24/13 06281 STATE DISBURSEMENT UNIT Ben2427892 04/25/13 BI-WEEKLY PAYROLL DEDUCTION 748.61
BI-WEEKLY PAYROLL DEDUCTION 748.61 748.61
2037105 05/22/13 06281 STATE DISBURSEMENT UNIT Ben2428371 05/23/13 BI-WEEKLY PAYROLL DEDUCTION
2036965 05/08/13 06281 STATE DISBURSEMENT UNIT Ben2428118 05/09/13
3,511.25
2037104 05/22/13 06510 SPRINT NEXTEL 901500243080 05/12/13 WIRELESS SERVICES (4/9/13-5/8/13)3,511.25 3,511.25
500.00 500.00
2036847 04/24/13 06510 SPRINT NEXTEL 901500243079 04/12/13 WIRELESS SERVICES (3/9/13-4/8/13)3,511.25
GIS TECHNICAL SUPPORT (1/1/13-4/19/13)1,620.00 1,620.00
2036846 04/24/13 03516 SPECIAL DIST RISK MGMT AUTH PD12130053800001 04/19/13 CLAIM DEDUCTIBLE
2037059 05/15/13 09711 SPATIAL WAVE INC 6922 04/20/13
945323 04/05/13 PORTABLE TOILET RENTAL (4/5/13-5/2/13)79.98
945673 04/10/13 PORTABLE TOILET RENTAL (4/6/13-5/3/13)79.98
04/05/13 PORTABLE TOILET RENTAL (4/5/13-5/2/13)79.98
945322 04/05/13 PORTABLE TOILET RENTAL 79.98
98.17
946390 04/17/13 PORTABLE TOILET RENTAL (4/17/13-5/14/13)79.98
2036921 05/01/13 03760 SPANKY'S PORTABLE SERVICES INC 945321
TECHNICAL SUPPORT 2,500.00 2,500.00
2037103 05/22/13 03760 SPANKY'S PORTABLE SERVICES INC 947173 04/26/13 PORTABLE TOILET RENTAL (4/25/13-5/22/13)
05/20/13 UB Refund Cst #0000195412 1,923.01 1,923.01
2036845 04/24/13 00258 SLOAN ELECTRIC COMPANY 0061890 03/31/13
1,956.05
901148111 03/11/13 COLUMN EXCHANGES 252.12
2037102 05/22/13 14890 SKY RESEARCH INC Ref002428317
PROCESSING TANK (4/1/13-6/30/13)120.00 120.00
2036920 05/01/13 11516 SIEMENS INDUSTRY INC 901187844 04/05/13 MICRO/ENCORE PARTS
901101183 02/04/13 MICRO/ENCORE PM PARTS 681.22
2037101 05/22/13 11516 SIEMENS INDUSTRY INC 901179797 04/01/13
901130359 02/27/13 MICRO/ENCORE PM PARTS 1,987.95
901110526 02/12/13 MICRO/ENCORE PM PARTS 1,968.30
901195935 04/12/13 MICRO/ENCORE PARTS 2,902.93
Page 15 of 18
Check Total Amount
CHECK REGISTER
Otay Water District
Date Range: 4/18/2013 - 5/22/2013
Check #Date Vendor Vendor Name Invoice Inv. Date Description
1,864.00
1,451.50
UB Refund Cst #0000081181 25.65 25.65203685504/24/13 14824 TREVOR HECK Ref002427770 04/22/13
127.75
2036974 05/08/13 14864 TONY GILES Ref002428056 05/07/13 UB Refund Cst #0000177481 50.61 50.61
77.97 77.97
2036973 05/08/13 14877 THREE FROGS INC Ref002428069 05/07/13 UB Refund Cst #0000197094 127.75
SAFETY BOOTS 150.00 150.00
2036972 05/08/13 14177 THOMPSON, MITCHELL 18070413 05/01/13 MILEAGE REIMBURSEMENT (APR 2013)
2036854 04/24/13 02498 THOMPSON, CHAD 004236 04/16/13
46.79
2037061 05/15/13 13564 THE STAR-NEWS PUBLISHING CO 00017252 04/19/13 JOB POSTING 104.50 104.50
675.00 675.00
2036971 05/08/13 14861 TAMMY BUTTS Ref002428053 05/07/13 UB Refund Cst #0000081124 46.79
CRUSHED ROCK 153.55 153.55
2036924 05/01/13 07362 SUSAN MARCUS 004246 04/25/13 WELLNESS PROGRAM
2037060 05/15/13 02750 SUPERIOR READY MIX LP 562335 04/18/13
560591 04/10/13 CRUSHED ROCK 461.47
559788 04/05/13 CRUSHED ROCK 461.42
70,250.55
2036923 05/01/13 02750 SUPERIOR READY MIX LP 561259 04/12/13 CRUSHED ROCK 528.61
26,948.94 26,948.94
2037113 05/22/13 14902 SUNROAD OTAY PARTNERS LP 004280 05/16/13 W/O REFUND D0362-010180 70,250.55
LEGAL SERVICES (MAR 2013)30,647.71 30,647.71
2036922 05/01/13 12809 STUTZ ARTIANO SHINOFF 91476 04/01/13 LEGAL SERVICES (FEB 2013)
2037112 05/22/13 12809 STUTZ ARTIANO SHINOFF 91712 04/29/13
1,946.07
2036970 05/08/13 07678 STREAMLINE FORMS & GRAPHICS 38481 03/25/13 HARD HAT LABELS 581.40 581.40
7.12 7.12
2036853 04/24/13 14845 STRAIGHT LINE GENERAL CONTRACT Ref002427793 04/22/13 UB Refund Cst #0000194268 1,946.07
UB Refund Cst #0000189102 41.99 41.99
2037111 05/22/13 14885 STEVEN PFEIFFER Ref002428312 05/20/13 UB Refund Cst #0000045652
05/20/13 UB Refund Cst #0000196507 88.23 88.23
2036969 05/08/13 14868 STEVE ATTEBERY Ref002428060 05/07/13
1,359.00
SW0063275 04/03/13 ANNUAL PERMIT INDEX #189755 505.00
2037110 05/22/13 14894 STERLING INVESTMENT GROUP Ref002428321
ARBITRATOR LIST 50.00 50.00
2036852 04/24/13 01460 STATE WATER RESOURCES SW0063034 04/24/13 ANNUAL PERMIT INDEX #189514
2037109 05/22/13 14906 STATE MEDIATION AND 004290 05/21/13
258.00
2037108 05/22/13 08533 STATE DISBURSEMENT UNIT Ben2428375 05/23/13 BI-WEEKLY PAYROLL DEDUCTION 258.00 258.00
258.00 258.00
2036968 05/08/13 08533 STATE DISBURSEMENT UNIT Ben2428122 05/09/13 BI-WEEKLY PAYROLL DEDUCTION 258.00
2036851 04/24/13 08533 STATE DISBURSEMENT UNIT Ben2427896 04/25/13 BI-WEEKLY PAYROLL DEDUCTION
Page 16 of 18
Check Total Amount
CHECK REGISTER
Otay Water District
Date Range: 4/18/2013 - 5/22/2013
Check #Date Vendor Vendor Name Invoice Inv. Date Description
637.20
139.32
54,578.77
40,457.45
212.78 212.78
MILEAGE REIMBURSEMENT (APR 2013)153.12 153.12
2036926 05/01/13 00014 WAXIE SANITARY SUPPLY 73875587 04/11/13 HAND CLEANER
2036981 05/08/13 03781 WATTON, MARK 004252 05/02/13
25,521.00
2036860 04/24/13 14620 WATER SYSTEMS OPTIMIZATION INC 578 03/29/13 LEAK DETECTION & SURVEY SERVICES 9,620.00 9,620.00
5,544.23 5,544.23
2036980 05/08/13 14879 WATER CONSERVATION GARDEN 1103 04/15/13 GARDEN COSTS (4TH QTR, FY 2012-13)25,521.00
401A TERMINAL PAY 50,000.00 50,000.00
2036979 05/08/13 03329 VERIZON WIRELESS 9703623401 04/21/13 WIRELESS SERVICES (3/22/13-4/21/13)
2036978 05/08/13 12686 VANTAGEPOINT TRANSFER AGENTS Ben2428112 05/09/13
2,853.28
2036859 04/24/13 06414 VANTAGEPOINT TRANSFER AGENTS Ben2427882 04/25/13 BI-WEEKLY 401A PLAN 2,773.28 2,773.28
2,453.28 2,453.28
2036977 05/08/13 06414 VANTAGEPOINT TRANSFER AGENTS Ben2428106 05/09/13 BI-WEEKLY 401A PLAN 2,853.28
BI-WEEKLY DEFERRED COMP PLAN 12,446.43 12,446.43
2037117 05/22/13 06414 VANTAGEPOINT TRANSFER AGENTS Ben2428361 05/23/13 BI-WEEKLY 401A PLAN
2036858 04/24/13 01095 VANTAGEPOINT TRANSFER AGENTS Ben2427876 04/25/13
12,535.00
2037116 05/22/13 01095 VANTAGEPOINT TRANSFER AGENTS Ben2428355 05/23/13 BI-WEEKLY DEFERRED COMP PLAN 12,486.61 12,486.61
39.15 39.15
2036976 05/08/13 01095 VANTAGEPOINT TRANSFER AGENTS Ben2428100 05/09/13 BI-WEEKLY DEFERRED COMP PLAN 12,535.00
CAL CARD EXPENSES (MONTHLY)240.00 240.00
2037063 05/15/13 07674 US BANK 004272 04/22/13 CAL CARD EXPENSES (MONTHLY)
2036975 05/08/13 07674 US BANK E000034 04/22/13
CAL CARD EXPENSES (MONTHLY)29,405.16
A000043 04/22/13 CAL-CARD EXPENSES (MONTHLY)11,052.29
004234 02/22/13 CAL CARD EXPENSES (MONTHLY)3,265.42
2037115 05/22/13 07674 US BANK O0000000029 05/20/13
A000039 03/22/13 CAL CARD EXPENSES (MONTHLY)18,881.88
O0000000028 04/23/13 CAL CARD EXPENSES (MONTHLY)9,728.47
5,455.94 5,455.94
2036857 04/24/13 07674 US BANK O0000000027 03/22/13 CAL CARD EXPENSES (MONTHLY)22,703.00
AD&D & SUPP LIFE INS (JUNE 2013)5,419.26 5,419.26
2036856 04/24/13 07662 UNITEDHEALTHCARE SPECIALTY 131140000026 04/24/13 AD&D & SUPP LIFE INS (MAY 2013)
2037114 05/22/13 07662 UNITEDHEALTHCARE SPECIALTY 131420000043 05/22/13
CONCRETE 118.80
110113894001 04/04/13 CONCRETE 20.52
110593529001 04/24/13 CONCRETE 139.32
2036925 05/01/13 14181 UNITED RENTALS (NORTH AMERICA)110111132001 04/04/13
178.20
110515395001 04/22/13 CONCRETE 159.84
110590037001 04/24/13 CONCRETE 159.84
2037062 05/15/13 14181 UNITED RENTALS (NORTH AMERICA)110510120001 04/22/13 CONCRETE
Page 17 of 18
Check Total Amount
CHECK REGISTER
Otay Water District
Date Range: 4/18/2013 - 5/22/2013
Check #Date Vendor Vendor Name Invoice Inv. Date Description
230.00
575.00
38.77
Amount Pd Total:1,970,462.90
Check Grand Total:1,970,462.90336 Checks
70.88 70.88
2036861 04/24/13 14827 ZELAYNIA RADKE Ref002427773 04/22/13 UB Refund Cst #0000140567 38.77
LARGE METER TESTING 8,970.00 8,970.00
2036982 05/08/13 14871 WWW LB INVESTMENTS LCC Ref002428063 05/07/13 UB Refund Cst #0000194574
2036928 05/01/13 11055 WESTERLY METER SERVICE CO 13240 03/27/13
81960 04/25/13 BEE REMOVAL 115.00
81957 04/25/13 BEE REMOVAL 115.00
BEE REMOVAL 230.00
81822 04/22/13 BEE REMOVAL 115.00
81225 03/21/13 BEE REMOVAL 115.00
2037064 05/15/13 01343 WE GOT YA PEST CONTROL 81601 04/11/13
212.78 212.78
2036927 05/01/13 01343 WE GOT YA PEST CONTROL 80792 02/22/13 BEE REMOVAL 115.00
2036926 05/01/13 00014 WAXIE SANITARY SUPPLY 73875587 04/11/13 HAND CLEANER
Page 18 of 18