HomeMy WebLinkAbout10-02-13 Board Packet 1
OTAY WATER DISTRICT
BOARD OF DIRECTORS MEETING
DISTRICT BOARDROOM
2554 SWEETWATER SPRINGS BOULEVARD
SPRING VALLEY, CALIFORNIA
WEDNESDAY
October 2, 2013
3:30 P.M.
AGENDA
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. APPROVAL OF AGENDA
4. APPROVE THE MINUTES OF THE REGULAR MEETING OF SEPTEMBER 4,
2013
5. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC
TO SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE
BOARD'S JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA
6. DEVELOPING A LONG-TERM SOLUTION FOR CALIFORNIA’S WATER
NEEDS (JASON FOSTER, DIRECTOR OF PUBLIC OUTREACH AND CON-
SERVATION, SAN DIEGO COUNTY WATER AUTHORITY)
CONSENT CALENDAR
7. ITEMS TO BE ACTED UPON WITHOUT DISCUSSION, UNLESS A REQUEST
IS MADE BY A MEMBER OF THE BOARD OR THE PUBLIC TO DISCUSS A
PARTICULAR ITEM:
a) APPROVE A PROFESSIONAL SERVICES CONTRACT WITH CAROLLO
ENGINEERS, INC. FOR DESIGN AND CONSTRUCTION SUPPORT OF
THE 870-2 PUMP STATION PROJECT IN AN AMOUNT NOT-TO-
EXCEED $624,910
b) REJECT ALL BIDS FOR THE CONSTRUCTION OF THE 624-2 RESER-
VOIR INTERIOR/EXTERIOR COATINGS AND 458-2 RESERVOIR IN-
TERIOR COATING AND UPGRADES PROJECT
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c) APPROVE AN AMENDMENT TO A LEASE AGREEMENT WITH SPRINT
PCS ASSETS, LLC, A DELAWARE LIMITED LIABILITY COMPANY, FOR
MODIFICATIONS TO AN EXISTING COMMUNICATIONS FACILITY AT
THE 980 1&2 RESERVOIR SITES LOCATED AT 360 HUNTE PARKWAY
IN CHULA VISTA
d) APPROVE THE ISSUANCE OF A PURCHASE ORDER TO RDO
EQUIPMENT COMPANY, INC. IN THE AMOUNT OF $94,159.12 FOR
THE PURCHASE OF ONE (1) JOHN DEERE BACKHOE AND DECLARE
THE DISTRICT’S OLDEST JOHN DEERE BACKHOE SURPLUS
e) ADOPT RESOLUTION NO. 4218 REVISING BOARD OF DIRECTORS’
POLICY NO. 12, EMPLOYMENT OR TERMINATION OF EMPLOYMENT
OF DISTRICT PERSONNEL POLICY, AND POLICY NO. 24, RECRUIT-
MENT, SELECTION, AND EMPLOYMENT POLICY, OF THE DISTRICT’S
CODE OF ORDINANCES
f) APPROVE AN ADJUSTMENT TO THE WHEELING RATE FOR THE DE-
LIVERY OF TREATY WATERS TO MEXICO TO $64.14 FOR CALEN-
DAR YEAR 2014
ACTION ITEMS
8. BOARD
a) DISCUSSION OF 2013 BOARD MEETING CALENDAR
INFORMATIONAL ITEMS
9. THE FOLLOWING ITEM IS PROVIDED TO THE BOARD FOR INFORMATION-
AL PURPOSES ONLY. NO ACTION IS REQUIRED ON THE FOLLOWING
AGENDA ITEM:
a) FISCAL YEAR 2013 YEAR-END STRATEGIC PLAN AND PERFOR-
MANCE MEASURES REPORT (STEVENS)
REPORTS
10. GENERAL MANAGER’S REPORT
a) SAN DIEGO COUNTY WATER AUTHORITY UPDATE
11. DIRECTORS' REPORTS/REQUESTS
12. PRESIDENT’S REPORT/REQUESTS
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RECESS TO CLOSED SESSION
13. CLOSED SESSION
a) PUBLIC EMPLOYEE PERFORMANC EVALUATION [GOVERNMENT
CODE §54957.6
TITLE: GENERAL MANAGER
RETURN TO OPEN SESSION
14. REPORT ON ANY ACTIONS TAKEN IN CLOSED SESSION. THE BOARD
MAY ALSO TAKE ACTION ON ANY ITEMS POSTED IN CLOSED SESSION
15. ADJOURNMENT
All items appearing on this agenda, whether or not expressly listed for action, may be
deliberated and may be subject to action by the Board.
The Agenda, and any attachments containing written information, are available at the
District’s website at www.otaywater.gov. Written changes to any items to be considered
at the open meeting, or to any attachments, will be posted on the District’s website.
Copies of the Agenda and all attachments are also available through the District
Secretary by contacting her at (619) 670-2280.
If you have any disability which would require accommodation in order to enable you to
participate in this meeting, please call the District Secretary at (619) 670-2280 at least
24 hours prior to the meeting.
Certification of Posting
I certify that on September 27, 2013, I posted a copy of the foregoing agenda
near the regular meeting place of the Board of Directors of Otay Water District, said
time being at least 72 hours in advance of the regular meeting of the Board of Directors
(Government Code Section §54954.2).
Executed at Spring Valley, California on September 27, 2013.
/s/ Susan Cruz, District Secretary
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MINUTES OF THE BOARD OF DIRECTORS MEETING OF THE
OTAY WATER DISTRICT
September 4, 2013
1. The meeting was called to order by President Lopez at 3:35 p.m.
2. ROLL CALL
Directors Present: Croucher, Gonzalez, Lopez, Robak, and Thompson
Directors Absent: None
Staff Present: General Manager Mark Watton, General Counsel Dan
Shinoff, Asst. GM German Alvarez, Chief of Engineering
Rod Posada, Chief Financial Officer Joe Beachem, Chief of Information Technology Geoff Stevens, Chief of
Administration Rom Sarno, Chief of Water Operations
Pedro Porras and District Secretary Susan Cruz and others
per attached list.
3. PLEDGE OF ALLEGIANCE
4. APPROVAL OF AGENDA
District Secretary Susan Cruz indicated with regard to item 8a, APPROVE AND UPHOLD STAFFS’ DECISION TO IMPOSE A FINE OF $5,000 TO SEAWORLD,
d.b.a. AQUATICA SAN DIEGO, FOR AN ILLEGAL CONNECTION TO A FIRE
HYDRANT, that the customer has requested that the item be pulled from the
board agenda as they no longer wish to appeal the imposed penalty fee. President Lopez indicated that there is also another request to move item 8b,
APPROVE RESOLUTION NO. 4216 SUPPORTING THE METRO
WASTEWATER JOINT POWERS AUTHORITY’S GOAL TO DEVELOP A
LONG-RANGE REGIONAL WATER REUSE PLAN THAT INCLUDES INDIRECT POTABLE REUSE AND RESULTS IN A SMALLER SECONDARY EQUIVALENT POINT LOMA WASTEWATER TREATMENT PLANT, to the top of
the agenda as the presenter, Mr. Scott Tulloch, City of Chula Vista Assistant City
Manager, has another scheduled appointment he must attend following his
presentation to the Otay WD. President Lopez indicated that item 8b will be presented following the Public Participation portion of the meeting.
A motion was made by Director Croucher, seconded by Director Thompson and
carried with the following vote:
Ayes: Directors Croucher, Gonzalez, Lopez, Robak, and Thompson Noes: None
Abstain: None
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Absent: None
to approve the agenda with item 8a deleted from the agenda and 8b moved to
follow the Public Participation portion of the meeting.
5. APPROVE THE MINUTES OF THE REGULAR MEETING OF AUGUST 7, 2013
A motion was made by Director Thompson, seconded by Director Lopez and
carried with the following vote:
Ayes: Directors Croucher, Gonzalez, Lopez, Robak, and Thompson Noes: None
Abstain: None
Absent: None
to approve the minutes of the regular meeting of August 7, 2013.
6. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC
TO SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE
BOARD'S JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA
No one wished to be heard.
President Lopez presented item 8b for discussion:
b) APPROVE RESOLUTION NO. 4216 SUPPORTING THE METRO WASTEWATER JOINT POWERS AUTHORITY’S GOAL TO DEVELOP A
LONG-RANGE REGIONAL WATER REUSE PLAN THAT INCLUDES
INDIRECT POTABLE REUSE AND RESULTS IN A SMALLER
SECONDARY EQUIVALENT POINT LOMA WASTEWATER TREATMENT PLANT
Mr. Scott Tulloch, City of Chula Vista Assistant City Manager, indicated that he is
representing the Metro Wastewater JPA (JPA) of which Otay WD is a member.
The JPA makes up about 35% of the Metro Wastewater system flow and, thus, would incur 35% of any capital debt financing and operating costs. He indicated that he wished to speak on two multi-billion dollar issues that face this region.
1. Create new water supply resources with the preference that it be local and
diversified. 2. Avoid the upgrading of the Point Loma Wastewater Treatment Plant (PLWTP) to Secondary saving the region billions of dollars.
He stated that there is increasing pressure to convert the PLWTP to Secondary
Treatment. The capital debt financing cost to convert the plant would be approximately $3.5 billion. Also, Secondary Treatment requires a large use of electricity and the estimated operating cost would be approximately $44 million
annually. The JPA feels there is a way to combine the two (2) regional issues
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into one solution that would avoid having to upgrade the PLWTP to Secondary Treatment.
The solution is to support the idea of Potable Reuse. Taking waste water that
has been treated to irrigation level quality and treating it further to drinking water
level quality. By doing this, the region could offload approximately 100 MGD from the PLWTP for 20 years. It is felt by offloading the plant by 100 MGD, it
would make the plant the equivalent of Secondary Treatment and would avoid
the $3.5 billion cost to upgrade the plant.
Mr. Tulloch noted that these two issues are not the only issues ratepayers face in this region. There are many other water and sewer capital infrastructure projects
to be completed and by offloading the PLWTP, it would take the need to convert
the plant to Secondary Treatment off the list.
He stated that the cost of water is increasing along with demand as the region continues to see population growth. He indicated that the workhorse of the
region’s sewer system is the PLWTP which treats 240 MGD. The region also
has two other reclamation plants:
1. North City Water Reclamation Plant (NCWRP) which treats 30 MGD 2. South Bay Water Reclamation Plant (SBWRP) which treats 15 MGD
There are two ocean outfall locations. One is located in Point Loma and the
other in the South Bay.
He reviewed the different levels of wastewater treatment:
• Primary Treatment removes 65% of solids
• Advanced Primary Treatment (PLWTP) removes 87-88% of solids
• Secondary Treatment removes 90% of solids
• Tertiary Treatment (NCWRP & SBWRP) removes 99% of Solids
The Clean Water Act, which was passed in 1972, required:
• Permits for all Wastewater Treatment Plants
• Secondary Level Treatment
Several years later, the Act was amended to allow for Modified Permits and
Waivers that allows Treatment Plants to process at a level less than Secondary. This is the permit that PLWTP operates at now. As the plant discharges to the
ocean (which provides for much dilution), it can operate at less than Secondary
Treatment and still protect the ocean environment.
He stated that Wastewater Treatment Plants must renew their permits every five (5) years. The City of San Diego had applied for a Modified Permit, but later
withdrew the application. The timeframe to acquire a Modified Permit under the
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Clean Water Act then expired and the Environmental Protection Agency (EPA) and other agencies sued the City of San Diego because the PLWTP was not
operating at a Secondary Level. Following litigation between the City and the
agencies, the Ocean Pollution Reduction Act (OPRA) was passed and provided
the City of San Diego an opportunity to apply for a Modified Permit (Waiver). The
City received the permit, but in return the City had to agree to build 45 MGD of Water Reclamation Capacity and this is the reason the city built the NCWRP and
SBWRP.
He indicated that the City must apply every five (5) years for a Modified Permit
(Waiver). The current permit will expire on July 31, 2015. In order to get the Environmental Community’s support for the Waiver, the City of San Diego has
agreed to perform several studies:
• A study to confirm that it would be very costly to convert the SBWRP to Secondary Level Treatment.
• A study that looked at the Ocean monitoring programs to assure that they
are comprehensive.
• A study on recycled/repurified water.
The application to renew the permit must be submitted six (6) months early
(January 2015) and the application takes about one (1) year to complete. The
City will be working in completing the application in the next few months and is the reason the issue must be addressed now.
The City of San Diego has completed the recycled water study in response to the
environmental community’s request. In the study, it reviewed the possibility of a
project producing 83 MGD of indirect potable reuse by building advanced water purification facilities next to the two (2) water reclamation plants and the Harbor
Drive site. These plants would discharge into either the San Vicente or Otay
Mesa Reservoirs. If this is combined with the planned diversion of wastewater
flow to the SBWRP, it would offload almost 100 MGD from the PLWTP.
The City also completed a 1 MGD demonstration project which proved that it is
possible to scale up a water purification plant to industrial level and that it can
consistently produce water that is similar to distilled water. This is much better
quality than the regions normal sources of raw water.
He stated that the design capacity for the PLWTP is 240 MGD. The current
permit allows the discharge of up to 13,598 Metric Tons of Solids (TSS MER) per
year into the ocean. Currently, with the production of 240 MGD, the PLWTP is
discharging 9,942 TSS MER per year. The JPA Members are suggesting that
the plant not be converted to Secondary Level Treatment (leave it as a Chemically Enhanced Primary Plant) and reduce the flow to 140 MGD by off-
loading through potable reuse, which will provide for the same approximate
discharge of 9975 TSS MER. This is the equivalent to Secondary level
treatment. If the JPA members are able to convince the regulators that the
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PLWTP should not be upgraded, then the water produced from the plant would be in the range of $500 to $800 AF.
The JPA members are recommending the following:
• Create long range (≈20 year) Regional Water Reuse Program focused on
potable water reuse (support potable reuse) that:
− Provides new, local, sustainable water supply (≈83 MGD)
− Offloads PLWTP to ≈143 MGD
• Obtain Legislation to permit Smaller PLWTP (≈143 MGD) at Advanced
Primary Level that:
− Avoids billions of dollars in capital, financing, energy and operating
costs
− Continues to protect the ocean environment
In response to an inquiry from Director Robak, Mr. Tulloch indicated that because
of the proposed reduction in the PLWTP production (less 100 MGD), the
emissions would be less than 9,942 TSS MER per year (this would be the cap as
opposed to the current 13,598 TSS MER). He stated that the region needs the
PLWTP’s production and will build the remaining water resources needed for the region via the water purification plants. The permit, thus, would be to cap the
emissions as opposed to the flow. This would be less costly, still protect the
ocean and provides 100 MGD of water resource for the region via potable reuse.
Chief Financial Officer Beachem responded to an inquiry from Director Croucher that the impact of this project has not yet been incorporated into the Otay WD’s
rates as it is not certain what the impact will be. Mr. Tulloch indicated that the
JPA members are currently are working to get consensus on the direction and
legislation for the PLWTP. Actual costs and the impact to rates can then be
determined once there is consensus.
It was indicated that by changing the description of recycled water from “Toilet to
Tap” to “Potable Reuse” it has turned around the public’s perception from 25%
ten (10) years ago to approximately 73% public support through outreach
programs to educate the public. It was noted that there is more public support for Potable Reuse if the water is filtered through natural flow, such as flowing
through the Colorado River.
A motion was made by Director Robak, seconded by Director Gonzalez and
carried with the following vote:
Ayes: Directors Croucher, Gonzalez, Lopez, Robak, and Thompson
Noes: None
Abstain: None
Absent: None
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to approve Resolution No. 4216 supporting the Metro Wastewater Joint Powers Authority’s goal to develop a long-range regional water reuse plan that includes
indirect potable reuse and results in a smaller secondary equivalent PLWTP.
PUBLIC HEARING
7. PUBLIC HEARING ON RATE INCREASES
THE BOARD WILL BE HOLDING A PUBLIC HEARING TO CONSIDER THE
PROPOSED RATE INCREASES TO BE IMPLEMENTED IN THE FISCAL YEAR
2013-2014 OPERATING AND CAPITAL BUDGET. THE BOARD INVITES THE PUBLIC TO PROVIDE COMMENTS ON THE PROPOSED INCREASES
Accounting Manager Rita Bell reviewed the findings of the Cost of Service Study for
water and sewer rates and the cost drivers necessitating the rate increases. She
indicated the Cost of Service is performed to determine changes to rates, fees and charges that are necessary in order to ensure equity among customer classes based on
cost of service and to ensure compliance with industry standards. The rates are set to
recover sufficient revenues to operate and maintain water and sewer systems. Staff is
proposing a water and sewer rate increase to pass through all costs from water and
sewer providers (MWD & CWA for potable water, City of San Diego for Recycled Water, and City and County of San Diego for Sewer Services) and authorize rate increases due
to internal reasons not to exceed 10% per year for a 5-year period.
Ms. Bell indicated that a 7.5% rate increase for potable and recycled customers is
required to:
• Fund $7.8 million of transfers to maintain reserves and finance the District’s CIP
• Rebuild the Debt Coverage Ratio to 134%
• Raise rates to pass-through rate increases by CWA and MWD
• Maintaining the district’s relative position with other water providers
Staff is also proposing a 7.9% increase for sewer customers to fund the estimated $14
million in Sewer Replacement and Rehabilitation projects planned through FY 2019.
She reviewed in detail the proposed water (potable and recycled) and sewer rate
structures in detail that included meter equivalencies, adjusting the tiers and break points, creating a recycled commercial rate, and updating the fire service fee (please
see attached copy of presentation for details).
She also reviewed the cost drivers for the proposed rate increases which included the
increases from the District’s water wholesalers. It is estimated that the average increase from the District’s water wholesalers is 7.5% annually through 2018. The
pass-through increases include MWD’s 5% increase and CWA’s 4.3% increase. The
increase also includes the impact of the cost of the Carlsbad Desalination Project.
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Ms. Bell indicated that the water rate increase is proposed to take effect with water billed on or after January 1, 2014 and may apply to water used as early as the
beginning of December 2013. For a typical single-family residential water customer
using 14 units per month (14 hundred cubic feet or 10,472 gallons of water), their water
bill will increase by $4.08 per month which will place Otay WD as the tenth lowest cost
water service provider among the 23 local agencies.
The average sewer rate increase proposed among the classes is 7.9% through 2018.
This rate increase will also take effect with sewer services billed on or after January 1,
2014, and may apply to services provided as early as the beginning of December 2013.
For a single-family residential customer with a ¾” meter, the typical monthly bill will increase $6.20 per month mainly due to more equitably allocating costs between
customer classes. The monthly system fee for both .75” and 1” meters for single-family
residential customers is proposed to be $14.38 per month from $13.30 and $19.40
respectively and the usage fee will be increased to $2.35 per month from $1.92. Ms.
Bell noted that the monthly system fee, per the Cost of Service Study, proposes that the fee be increased to $15.68. Staffs’ recommendation is to phase-in the increase ($14.38
per month in FY 2014) and the difference will be recaptured in the next two fiscal years.
She indicated that by not increasing to the full cost in the first year, it will help smooth
the rate for sewer customers. She stated that the proposed increase will place the Otay
WD as the sixth lowest cost sewer service provider among the local agencies for a typical single-family sewer customer utilizing 14 units of water.
She reviewed the various efforts the District has done to control internal costs which
included reducing Labor and Benefits costs, Administrative Expenses, and Materials
and Maintenance costs by $118,100 (comparing the FY 2013 budget to the FY 2014 budget). She stated that 95% of the budgeted rate increase is due to the District’s
suppliers’ rate increases and 5% is due to internal increases to maintain the District’s
debt coverage ratio and reserve funding levels.
Ms. Bell noted that the District has decreased its employee count by 31.75 FTEs or 18.2% from 2007 to 2014. The cumulative cost savings due to staff reduction is $14.1
million over the seven years. She stated the District has been able to reduce employee
headcount through outsourcing non-core functions and enhancing efficiencies through
automation, such as, the implementation of the AMR program which provides for automated reading of meters versus manual reading. Another measure of the District’s efforts to increase efficiency is through the number of employees to customer accounts.
The District has increased its number of customer accounts to employee from 301
customers per employee in 2007 to 380 in 2014, a 26.2% increase.
She stated that neighboring water agencies are facing similar increases in costs and rate increases. The proposed rate increases will allow the District to maintain its debt
coverage ratio to lower borrowing costs and ensure compliance with bond covenants. It
will also allow for the maintenance of reserve levels in compliance with the District’s
Reserve Policy to ensure financial security and the District’s credit rating. She noted that the District’s costs have been managed effectively by implementing efficiencies that minimize rate increases. With the recommended action on rates, staff is also
requesting that the board approve the consolidation of the District’s Improvement
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District’s (IDs) by detaching ID 25 and annexing it into ID 20. Also detaching ID 19 and annexing it into ID 22. She stated that there is no debt associated with the IDs and,
thus, there is no purpose to retain the two IDs. The fees are identical for the customers
in the IDs and consolidating the IDs will allow the District to eliminate two IDs which will
enhance efficiency. The consolidation must be handled through the Proposition 218
process and staff is recommending that it be processed in conjunction with the proposed rate increases.
Staff is recommending that the board consider:
• Approving Ordinance No. 539 to adopt the rate, fee and charge increases to
water and sewer billed beginning January 1, 2014 and it may apply to usage as
early as the beginning of December 2013.
• Authorizing, for a period of five years, all future pass-through increases or decreases to cover changes to water and sewer rates, fees or charges from the
District’s suppliers.
• Authorizing, for a period of five years, overall average water and sewer rate
increases in addition to the pass-through increases, not-to-exceed 10% per year of all costs other than pass-through costs.
• Detach parcels within ID 25 and annexing to ID 20
• Detach parcels within ID 19 and annexing to ID 22
• Authorizing staff to submit the appropriate forms and fees required to complete
the Board action with the State Board of Equalization and the County of San
Diego.
Public Comments:
Ms. Bonnie Price of Spring Valley indicated that she was happy to see that staff has
managed to keep the District’s average customer bill in the mid to low end compared to
other local agencies. She stated, however, she disagrees with the District’s proposed rate increases. She stated that she realizes 95% of the increase is outside the District’s
control, but those on fixed incomes would be impacted greatly by increases that exceed
their own lack of increases in social security and pension. She stated that those who
are working also do not receive such a great increase in their salary and wages. She
indicated that they understand that there will be a need to have rate increases due to extended drought and global warming. However, she suggested the District must look
long term to bring costs under better control for the citizens of its service area. She also
suggested a merger of the water agencies with one centralized agency to gain some
economies of scale for overhead costs. She urged the District to look for alternate
water supply sources and thanked the board for their attention and thoughts with regard to her suggestions.
Ms. Susan Thornton-Zetino of Chula Vista indicated that she is not a customer of Otay
WD, but is representing her mother who is a customer. She commented on the time the
public hearing was held and inquired with regard to the Notices of Public Hearing if they were also mailed to customers in Spanish as she felt that the majority of the District’s
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customers were Spanish speakers. She also inquired on percentage of residential customers and the total number of customers.
Staff indicated that the notices were not sent in Spanish and residential customers
represent 94% of the customers, but they do not comprise the majority of water sales.
The District has approximately 49,000 connections and must hear from a majority of its customers indicating their opposition to the rate increases. Otherwise, it becomes an
option for the board to approve the proposed rate increases. Ms. Thornton-Zetino
indicated that she felt that customers are not really notified and are not aware that their
rates were going to increase.
District Secretary Susan Cruz indicated that the District has received 65 additional
protest letters at today’s board meeting. The total protests received is 117, the total
acceptable protests, with the 65 letters received today, is 108.
Director Robak indicated that for a number of years the District has had to deal with rate increases. He stated that costs are going up with every vendor; cable, etc. He
indicated that it is hard to dispute that we have increased costs and the District must
find a way to pay them. He stated that one of things that is near and dear to his heart is
consolidating the 24 local agencies. He noted that there are historical reasons why we
have 24 agencies, but there is no longer a reason for them now. He noted that there was a functional consolidation between two agencies in the north part of the County
where they consolidated administrative costs. The two agencies are not nearly as large
as Otay WD, but they have saved money. He stated that he read an article that
indicated another agency in the north County, Rancho Santa Fe Irrigation District (RSF),
is also looking at consolidation to potentially save money. In the article it suggests that a potential District that RSF might consolidate with is Olivenhain Municipal Water
District (OMWD). According to OMWD, the consolidation with RSF would likely not
work as they have their own water. He noted that, per the chart presented by staff
comparing water rates among the local agencies, there is only a less than 1% difference in their monthly average bill. He also noted in comparing sewer rates between Otay WD and the County of San Diego, there is a 33% difference in the rate, where Otay WD
is higher cost agency now. The explanation provided for the rate disparity is that the
County’s rate is artificially low and that it cannot be sustained. He said it is difficult to
decide what is the truth. He stated the reality is we do need to do something to hold costs down, not that we have not tried to do so, but maybe the District could look at consolidation.
General Manager Watton indicated with regard to the article and the possible
consolidation of RSF and OMWD, he believes they were directing the comment to their source of water cost. RSF has rights to well water and OMWD receives its water from CWA. How the different sources get translated into customer cost is different.
Director Robak inquired what benefit the District gets from the Metro Commission. He
understands that the District sends its overflow to the Metro Commission. He inquired if staff has looked at how the District’s customers can get benefit from utilizing the District’s Ralph Chapman Water Reclamation Plant (RCWRP). Staff indicated that the
RCWRP does lower the overall sewer cost, so the sewer customers do receive benefit
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from the plant. It was also indicated that staff has been looking at expanding the plant and adding sludge handling in the future to reduce the overall cost and insulate the
District from Metro Commission increases.
Director Robak further inquired if there is a way to measure how much effluent a
customer is sending to the sewer system. Staff indicated that they are not aware of any technology that would be suitable to measuring such flow.
Director Croucher commented with regard to the phase-in of the sewer rate increase
that he would rather pay now then pay over a several years as customers end up
paying a little more to make up for difference. He also inquired if the request for the five-year pass through of wholesaler increases included the increases in power cost.
Staff indicated that it did not as power is a District operational cost. It was noted that
SDG&E had indicated that there would be four (4) 2.5% increases in FY 2014 which
compounds to slightly more than 10%. The 10% increase in power cost is built into the
budget.
Director Croucher indicated that many don’t realize the value of something until they no
longer have it. He stated water is getting very expensive, but if we do not have the
water, it is then that we realize its true value. The District does want to keep the cost as
low as possible, but it also wants to be fiscally sound.
He also shared that one of the reasons the District voted no on the Carlsbad
Desalination Project is because they still cannot provide the District the cost of the water
from the project. Thus, the District cannot evaluate how the cost of the project will
impact its customers.
He commented with regard to the radiation from the debris from Japan related to their
nuclear plant meltdown, that it was reported that it will increase radiation along our
shoreline. He inquired how it will affect desalinated water. It was discussed that the radiation is more of a background radiation and it may go higher, but it is still within the acceptable limits. Staff will research this issue further.
Director Thompson indicated that the District has held a workshop to review its budget
with board and has been discussing, over the last six (6) months, how it can respond to the need for increases. He stated that he does agree with the concept of mergers and he felt that there are creative ways to merge agencies. Agencies could be merged
through Joint Powers Authorities where all agency rights are maintained and provides
for the streamlining of administration. He stated that he strongly supports any efforts to
try and reduce public costs. He noted that the District has worked to reduce staffing (18.2% over the last seven years) through staff efforts. He stated that there has been some misinformation about what drives the District’s costs. He stated that the board
has a very watchful eye on employee costs, while also assuring that the District is
competitive and has the ability to maintain good staff long term.
He stated with regard to looking for new resources of water that he believes the District is very progressive. The District is currently exploring the potential of acquiring
desalinated water from the proposed Rosarito Beach Desalination Plant in Mexico. This
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is very significant as the plant will provide for a long term steady water supply resource at a reasonable cost.
He noted that the District’s General Manager worked very diligently on the water
transfer agreement with the Imperial Irrigation District which provided for a secure water
supply resource at a reasonable cost. He stated the water agencies have diversified considerably to assure that the region has the best quality sources of water at
reasonable rates. He also indicated the District was one of the most vocal opponents of
the Carlsbad Desalination Plant Project and voted against the project. The District felt
that while it provides for a diversified supply, the cost was quite expensive at twice the
current cost of water. He explained, because the District is a member of the consortium (CWA) interested in acquiring the Carlsbad Desalination Plant Project, it must buy a
certain portion of the water, though it voted against the supply. He stated that he
wished to share with the members of the public that these are part of the many issues
the District must respond to.
Director Thompson indicated that he had asked during the District’s budget workshop
why Multi-Family customers do not receive the same water savings rate that Single-
Family residential customers receive when they conserve. He indicated that staff
reviewed this issue, but he is not sure that the District has done enough to
equalize/make it more fair to Multi-Family customers. He also indicated that he agreed that the District should figure out how the District can provide the rate increase notices
in Spanish.
Director Thompson indicated that he felt staff is doing the best job that they can to keep
costs down and that the District is run in a very businesslike fashion. He stated that he supports the proposed rate increases while being very mindful of the District’s job to
continue to look out for its ratepayers.
Director Gonzalez indicated that he agreed with some of Director Thompson’s comments and with Director Robak’s comments regarding the rising cost for cable, telephone, etc. He noted that when he is not home, he is still paying for his cable
services. He stated that costs are rising everywhere, even the coffee we purchase
outside. He indicated that the majority of water is used outdoor in single-family homes
and he would like to see the District explore the use grey water for use on residential lawns. He also suggested that ratepayers look at the District’s water conservation programs. He utilized one of the programs to remove a part of his lawn and replaced it
with water efficient plants which has reduced his water use outdoor. He indicated that
the District is managed as a business and it is always looking at ways to keep rates low
for its customers. Director Lopez indicated that the District has discussed the budget at workshops and
committee meetings and has addressed these issues. He indicated that the District has
very competent finance personnel and throughout its operations. He noted the awards
that line the District’s walls are all from the District’s peers recognizing the District’s excellence. The District strives to maintain this high accountability. It has a strong Strategic Plan which can be found on the District’s website. The District works very
hard to assure there are no spikes in the rates, while assuring it is prepared for the
12
future. He commended staff and Directors for their questions. He stated that he also fully supported the recommended rates proposed by staff.
Director Robak indicated that he will be voting “no” on the proposed rate increases. He
stated that the board is in agreement that the District has very competent staff. He
indicated if the Board had provided direction to staff to find a way to avoid increases, they may have been able to do so. He stated that he does not know that, but he would
venture to say that it may have been done. He stated somehow the District needs to
find a way to control costs either through consolidation or other means.
Director Thompson inquired if Director Robak believed it is prudent or imprudent for the rate increases to go forward and if it is not prudent, what does he suggest as the
alternative. Director Robak indicated that he suggests that the District control costs in
other ways, like staff or benefit reductions. He stated that the Ad Hoc Committee of this
board offered a renewal of the Employee Memorandum of Understanding (MOU) which
was not brought to the full board. The employees had an opportunity to vote on the MOU before he had known about it.
Director Croucher indicated, for clarification, that the employees took a 0% increase. It
was an extension of the MOU without any increases.
Director Thompson commented that if three (3) members of the board felt the same as
Director Robak, that the District’s credit rating would be impacted. He asked staff to
comment on this issue.
Chief Financial Officer Beachem indicated that it is likely that the District’s credit rating will be impacted adversely. He stated that Standard & Poor’s currently has the District
on “watch” which is related to the District’s debt coverage ratio. The proposed rates
would bring the District back to its target of 150%. If the rates are not approved, then
the District’s credit rating would go down causing the District’s borrowing cost to increase long term. The District would need to pay more to borrow money. General Manager Watton indicated that staff discussed this with the board last budget cycle as
staff wished to mitigate some of the increases to rates. Staff purposely took the debt
coverage ratio to the “edge” knowing that the District would be put on credit watch.
Staff anticipated that in the next budget cycle, rate increases would be proposed that would bring the District back into its target level, close to the time when it would need to borrow or refinance.
a) APPROVE THE IMPLEMENTATION OF RATE CHANGES AS
PROPOSED FOR THE FISCAL YEAR 2013-2014 OPERATING AND CAPITAL BUDGET THROUGH THE ADOPTION OF ORDINANCE NO. 539 AMENDING SECTION 25, CONDITIONS FOR WATER SERVICE;
SECTION 31, TEMPORARY WATER SERVICE; SECTION 34,
ISSUANCE AND PAYMENT OF WATER BILLS; SECTION 38, SERVICE
FOR FIRE PROTECTION SYSTEMS; SECTION 53, FEES, RATES, CHARGES AND CONDITIONS FOR SEWER SERVICE; AND APPENDIX A, SCHEDULE OF FEES OF THE DISTRICT’S CODE OF
ORDINANCES; AUTHORIZE, FOR A PERIOD OF FIVE-YEARS, THE
13
PASS-THROUGH OF COST INCREASES FROM WATER WHOLESALERS AND SEWER SERVICE PROVIDERS; AUTHORIZE
DISTRICT RATE INCREASES, FOR A PERIOD OF FIVE YEARS, NOT-
TO-EXCEED 10% ANNUALLY; AND AUTHORIZE THE DETACHMENT
OF PARCELS WITHIN IMPROVEMENT DISTRICTS (IDs) 19 AND 25 TO
BE ANNEXED INTO IDs 22 AND 20 RESPECTIVELY
A motion was made by Director Thompson, seconded by Director Lopez and
carried with the following vote:
Ayes: Directors Croucher, Gonzalez, Lopez and Thompson Noes: Director Robak
Abstain: None
Absent: None
to approve staffs’ recommendation.
CONSENT CALENDAR
8. ITEMS TO BE ACTED UPON WITHOUT DISCUSSION, UNLESS A REQUEST
IS MADE BY A MEMBER OF THE BOARD OR THE PUBLIC TO DISCUSS A PARTICULAR ITEM:
Director Robak pulled item 7a, DECLARE FOUR (4) PARCELS OF PROPERTY
AS SURPLUS AND AUTHORIZE THE GENERAL MANAGER TO DISPOSE OF
THE PARCELS IN THE BEST INTEREST OF THE DISTRICT, for discussion.
Upon a motion by Director Croucher, seconded by Director Robak and carried
with the following vote:
Ayes: Directors Croucher, Gonzalez, Lopez, Robak and Thompson Noes: None
Abstain: None
Absent: None
to approve the following consent calendar items:
a) APPROVE A PROFESSIONAL AS-NEEDED LAND SURVEYING
SERVICES CONTRACT WITH AIRX UTILITY SURVEYOR, INC. AND
AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AGREEMENT WITH AIRX IN AN AMOUNT NOT-TO-EXCEED $175,000 FOR A PERIOD OF TWO (2) FISCAL YEARS (FY 2014 AND FY 2015)
b) APPROVE RESOLUTION NO. 4217 AMENDING THE DISTRICT’S DEBT
POLICY President Lopez presented item 7c for discussion:
14
c) DECLARE FOUR (4) PARCELS OF PROPERTY AS SURPLUS AND AUTHORIZE THE GENERAL MANAGER TO DISPOSE OF THE
PARCELS IN THE BEST INTEREST OF THE DISTRICT
Director Robak wished to assure, in terms of the appraisal, that they are done
properly. General Manager Watton indicated that there is a process to declare property surplus. If the board declares the parcels surplus at today’s meeting,
the properties will be appraised and staff would present the appraisals to the
board prior to the properties being sold.
Director Croucher commented with regard to the parcel located on Sweetwater Springs Boulevard that it is the property that the District has been discussing with
The Point HOA an easement for an access road. He asked how the sale of the
property would impact the HOA for emergency access. General Manager
Watton indicated that there are two interested parties in the parcel, an apartment
complex owner and the HOA. Staff will notify both parties of the District’s intention to sell the parcel. Director Croucher requested that staff speak with the
interested parties before selling the property to assure that the District does not
impact their negotiations. He suggested that the Sweetwater Springs Boulevard
parcel be held and brought back to a future meeting following discussions with
the interested parties.
Upon a motion by Director Croucher, seconded by Director Thompson and
carried with the following vote:
Ayes: Directors Croucher, Gonzalez, Lopez, Robak and Thompson Noes: None
Abstain: None
Absent: None
to approve the declaration of the parcels surplus with the exception of APN No. 505-230-51-00 and that this parcel be brought back to a future meeting.
ACTION ITEMS
9. ENGINEERING AND WATER OPERATIONS
The board recessed to closed session at 5:44 p.m. and reconvened at 6:28 p.m.
a) APPROVE CHANGE ORDER NO. 2 TO THE EXISTING CONTRACT WITH SEPULVEDA CONSTRUCTION FOR A CREDIT IN THE AMOUNT OF <$8.972.14> FOR THE 30-INCH HUNTE PARKWAY POTABLE
WATER PIPELINE PROJECT
The board waived presentation and a motion was made by Director Croucher, seconded by Director Gonzalez and carried with the following vote:
Ayes: Directors Croucher, Gonzalez, Lopez, Robak and Thompson
15
Noes: None Abstain: None
Absent: None
to approve staffs’ recommendation.
b) APPROVE CHANGE ORDER NOS. 3 AND 4 TO THE EXISTING
CONTRACT WITH SEPULVEDA CONSTRUCTION IN THE AMOUNTS
OF $52,642.88 AND $28,427.49 RESPECTIVELY FOR THE 944-1R
RECYCLED WATER PUMP STATION UPGRADES AND SYSTEM
ENHANCEMENTS PROJECT
The board waived presentation and a motion was made by Director Croucher,
seconded by Director Lopez and carried with the following vote:
Ayes: Directors Croucher, Gonzalez, Lopez, Robak and Thompson Noes: None
Abstain: None
Absent: None
to approve staffs’ recommendation.
10. BOARD
a) DISCUSSION OF 2013 BOARD MEETING CALENDAR
Director Croucher recommended that if staff has time sensitive items that they be
presented at the October and November board meetings as it is anticipated that
the December meeting may be cancelled.
There were no changes to the board meeting calendar.
11. INFORMATIONAL ITEMS
a) REPORT ON DIRECTORS’ EXPENSES FOR THE 4TH QUARTER OF FISCAL YEAR 2013
The board waived presentation and recommended that the report be received
and filed.
b) FOURTH QUARTER OF FISCAL YEAR 2013 CAPITAL IMPROVEMENT PROGRAM REPORT
Engineering Manager Dan Martin provided a report on the Fourth Quarter Fiscal
Year 2013 Capital Improvement Program. Please reference the Committee Action notes (Attachment A) attached to staff’s report for the details of his report.
16
In response to several comments from Director Robak, Director Croucher recommended that staff research the benefits of contracting with consultants and
outsourcing construction management to determine if it would be better for
District staff to manage projects in order to save the money.
REPORTS
12. GENERAL MANAGER’S REPORT
General Manager Watton indicated it was Consolidated Ltd. 40th Anniversay and
shared a copy of their Water Desalination Report publication which included a photo with Mr. John Tonner.
General Manager Watton presented additional information from his report that
included the District’s Landscape Contest, Education Programs, and IRS
Auditing the 2007 COPS. Mr. Watton noted that that the IRS sent a notice indicating that the District has been randomly selected for an audit on its 2007
COPS. He indicated that this is a standard procedure. Mr. Watton also
commented on the District’s water purchases and indicated that purchases were
within budget.
SAN DIEGO COUNTY WATER AUTHORITY UPDATE
General Manager Watton provided handouts regarding the MWD rate litigation
and the Bay Delta Conservation Project. He stated that CWA has not taken a
position on the Tunnel Project and is requesting that different variables be responsibly studied before moving forward with the project. He noted that
Governor Brown’s administration has started a campaign for the Tunnel Project
as his office has already provided a presentation to Padre Dam MWD’s board. It
was discussed that the Tunnel Project will cost approximately $15 billion and it is anticipated that the Agriculture agencies will campaign for 10% ($1.5 billion) of the project’s cost and the remaining 90% ($13.5 billion) will go to MET. This
would significantly affect water rates if the Tunnel Project is approved.
Director Croucher indicated that CWA has change its meeting schedule so that committee meetings begin at 8:00 a.m. instead of 9:00 a.m., and formal board meetings will begin at 2:00 p.m. to allow members to provide an update of their
agencies. He stated with regard to the Carlsbad Desalination Project, that CWA
continues to look into the transportation pipeline from the Carlsbad Plant to
CWA’s system. He provided an update on the San Vicente Project that involves different power options and indicated that CWA members have requested an update on completed power projects, specifically the Lake Hodges project,
before they take action on the San Vicente Project.
13. DIRECTORS' REPORTS/REQUESTS Director Thompson indicated that he had completed several online trainings and
commended staff for ensuring that directors completed mandatory training. He
17
shared that President Lopez joined him in volunteering at the San Diego Port Tenants Association’s Operation Clean Sweep 2013, as well as other staff
members, Armando Buelna, Bob Kennedy, Oscar Ramirez and his family. A
presentation of the event was shown to the board members.
Director Gonzalez reported that he completed Sexual Harassment Training and Brown Act Training seminars.
14. PRESIDENT’S REPORT
President Lopez reported on meetings he attended during the month of August 2013 (a list of meetings he attended is attached).
15. ADJOURNMENT
With no further business to come before the Board, President Lopez adjourned the meeting at 7:03 p.m.
___________________________________
President
ATTEST:
District Secretary
18
President’s Report September 4, 2013 Board Meeting
A) Meetings attended during the Month of August 2013:
1) August 1: a. Board Agenda Briefing. Met with General Manager Watton and General Counsel Dan Shinoff to review items that will be presented at the August Board Meeting. b. Attended a meeting of the Metro Commission:
i. The Commission took action on a Joint Resolution
supporting development of a long range Regional Water Reuse Plan and Secondary Equivalency for the Pt. Loma Wastewater Treatment Plant (see attached
copy of agenda).
2) August 7: Attended the District’s Regular Board Meeting
3) August 9: Attended a Seminar, “Board’s Role in Finance & Fiscal Accountability.” The seminar was held at Vista Irrigation District. 4) August 13: Participated in a Webinar, “Understanding Board Member & District Liability Issues.”
5) August 14: a. Committee Agenda Briefing. Conference call with
General Manager Watton to review items that will be
presented at the August Committee meetings. b. Development of Agenda for Joint Water Summit Meeting. Attended a meeting to discuss the agenda for a Joint Water Summit meeting hosted by Sweetwater Authority.
6) August 21: Attended the District’s Finance, Administration and Communications Committee. Reviewed, discussed, and made recommendation on items that will be presented at the September board meeting.
7) August 27: Attended a Joint Water Summit Meeting hosted by Sweetwater Authority. The meeting was attended by the City of Chula Vista Mayor Cheryl Cox, City of National City
Mayor Ron Morrison, County Board of Supervisor Greg Cox, and the Chairs/Vice Chairs from Otay WD and Sweetwater
19
Authority. The attendees from Otay WD were President Lopez, Vice President Thompson and General Manager Watton
(see attached copy of agenda).
8) August 30: Board Agenda Briefing. Met with General Manager Watton and General Counsel Dan Shinoff to review items that will be presented at the September Board Meeting.
STAFF REPORT
TYPE MEETING: Regular Board
MEETING DATE: October 2, 2013
SUBMITTED BY:
Jeff Marchioro
Senior Civil Engineer
Bob Kennedy
Engineering Manager
PROJECT: P2083-
001102
DIV. NO. 2
APPROVED BY:
Rod Posada, Chief, Engineering
German Alvarez, Assistant General Manager
Mark Watton, General Manager
SUBJECT: Award of a Professional Engineering Services Contract for
Design and Construction Support of the 870-2 Pump Station
Project to Carollo Engineers, Inc.
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors (Board)
award a professional services contract to Carollo Engineers, Inc.
(Carollo) and authorize the General Manager to execute an agreement
with Carollo for design and construction support of the 870-2 Pump
Station Project in an amount not-to-exceed $624,910 (see Exhibit A
for Project location).
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To obtain Board authorization for the General Manager to enter into a
professional engineering services contract with Carollo for design
and construction support of the 870-2 Pump Station Project in an
amount not-to-exceed $624,910.
2
ANALYSIS:
The 870-2 Pump Station Project (Project) includes a new pump station
to replace the District’s existing Low Head Pump Station (571-1 Pump
Station) and High Head Pump Station (870-1 Pump Station). Exhibit A
shows the location of the Low and High Head Pump Stations relative to
the Roll (570-1) Reservoir. The two existing pump stations are
reaching the end of their useful lives.
A preliminary design report dated October 1995 by RBF Consulting
(RBF) recommended replacement of the existing Low Head and High Head
Pump Stations with a single 870-2 Pump Station. RBF also completed
the final design to a 100% level; however, the project has been
shelved since the 1999-2000 timeframe.
Carollo and District staff reviewed RBF’s previous design
deliverables to identify which elements of the previous design can be
reused. Carollo will reuse as much of the previous design as
possible; however, as part of Carollo’s scope of work, Carollo will
revisit RBF’s previous design and associated assumptions to prepare a
new stand-alone preliminary design report.
The District requires a consulting firm to provide a range of
professional services, including hydraulic and surge modeling,
potholing, ground survey, demolition, grading & drainage, structural,
mechanical, HVAC, electrical, instrumentation & control, process,
cathodic protection, coatings, and constructability reviews
associated with the Project.
In accordance with the Board of Directors Policy Number 21, the
District initiated the consultant selection process on June 4, 2013,
by placing an advertisement in the San Diego Daily Transcript, and
posting the Project on the District’s website for Professional
Engineering Services. The advertisements attracted Letters of
Interest and Statements of Qualifications from eleven (11) consulting
firms. A Pre-Proposal Meeting was held on June 18, 2013. Eighteen
(18) people representing nine (9) prime consulting firms attended the
meeting.
On July 3, 2013, proposals were received from the following seven (7)
consulting firms:
1. AECOM
2. Richard Brady & Associates
3. Carollo
4. Civil-Source
5. Lockwood, Andrews & Newnam, Inc. (LAN)
6. RBF Consulting
3
7. Tran Consulting Engineers
Among the potential engineering firms that submitted letters of
interest but did not propose were Lee&Ro and URS.
After the proposals were evaluated and ranked by a five-member review
panel consisting of District Engineering and Operations staff, it was
determined that three (3) proposals ranked sufficiently close to
warrant being invited to make an oral presentation and respond to
questions from the panel. After conducting the interviews on
July 30, 2013, the panel completed the consultant ranking process and
concluded that Carollo had the best approach to the Project and
provided the best overall value to the District. A summary of the
complete evaluation is shown in Exhibit B.
Scope and fee negotiations with Carollo concluded on August 22, 2013
which resulted in a fee increase of $104,770 to their original
proposed fee of $520,140. The construction support services scope of
work was expanded from a $25,000 as-needed budget to a $120,240 not-
to-exceed budget corresponding to a detailed scope of work. Other
minor refinements to the scope resulted in an increase of $9,530 for
a land surveying of the property. Carollo’s revised proposed fee,
with adjustments described above, is $624,910.
Staff reviewed each of Carollo’s scope and fee adjustments and
concluded that each modification was fair and insignificant to the
outcome of the selection process. Before scope adjustments were
made, Carollo had proposed the lowest fee.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
The Fiscal Year 2014 budget for CIP P2083 is $12,581,000. Total
expenditures, plus outstanding commitments and forecast, including
this contract, are $889,680. See Attachment B for budget detail.
Based on a review of the financial budget, the Project Manager
anticipates that the budget for CIP P2083 is sufficient to support
the Project.
Finance has determined that 100% of the funding is available from the
Replacement Fund for CIP P2083.
STRATEGIC GOAL:
This Project supports the District’s Mission statement, “To provide
high value water and wastewater services to the customers of the Otay
Water District in a professional, effective, and efficient manner”
4
and the General Manager’s Vision, “A District that is at the
forefront in innovations to provide water services at affordable
rates, with a reputation for outstanding customer service.”
LEGAL IMPACT:
None.
JM/BK:jf
Y:\Board\CurBdPkg\ENGRPLAN\2014\BD 10-02-13\870-2 Pump Station Contract to Carollo (P2083)\BD-10-02-13,
Staff Report, Award Engineering Contract to Carollo, (JM-BK) rev3.docx
Attachments: Attachment A – Committee Action
Attachment B – Budget Detail
Exhibit A – Location Map
Exhibit B – Summary of Proposal Rankings
ATTACHMENT A
SUBJECT/PROJECT:
P2083-001102 Award of a Professional Engineering Services Contract for
Design and Construction Support of the 870-2 Pump Station
Project to Carollo Engineers, Inc.
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee
(Committee) reviewed this item at a meeting held on September 23,
2013, and the following comments were made:
Staff recommended that the Board award a professional services
contract to Carollo Engineers, Inc. (Carollo) and authorize the
General Manager to execute an agreement with Carollo for design
and construction support of the 870-2 Pump Station Project in an
amount not-to-exceed $624,910.
Staff provided a background of the Pump Stations that are in
place which include a High Head Pump Station that was originally
constructed in 1961, and a Low Head Pump Station was constructed
in 1965 to improve hydraulics to the High Head Pump Station.
See Exhibit A for the location of the Pump Stations.
Staff indicated that in 1995, RBF Consulting (RBF) recommended
replacement of the existing Low Head and High Head Pump Stations
with a single 870-2 Pump Station. During the 1999-2000
timeframe, RBF completed a final design of the 870-2 Pump
Station to a 100% level; however, the project was downsized to
include relatively minor mechanical improvements only.
It was indicated that Carollo and District staff reviewed RBF’s
previous design deliverables to identify which elements can be
reused. However, as part of Carollo’s scope of work, Carollo
will revisit RBF’s previous design and associated assumptions to
prepare a new stand-alone preliminary design report.
Staff discussed the selection process and indicated that of the
seven (7) proposals submitted to the District, three (3) firms
were invited for an interview. Staff provided a Summary of
Proposal Rankings (Exhibit B) to the Committee and indicated
that Carollo received the highest score.
Staff checked Carollo’s references, reviewed their Company
Background Questionnaire form, and performed an internet search
on the company and did not find any significant issues.
Staff has successfully worked with Carollo staff in the past.
Carollo’s Project Manager, while employed at other firms, worked
on the District’s Ralph W. Chapman Water Recycling Facility
Upgrade, 680-1 Recycled Water Pump Station, and 450-1 Recycled
Water Reservoir Projects.
Staff provided a background of the Roll Reservoir (570-1), shown
in Exhibit A, and noted that it originally served the Otay Mesa
farmers and was an open reservoir until the mid-80s when health
regulations required it to be covered.
In response to a question by the Committee, staff stated that
developments surrounding the Project site has not affected site
access.
Following the discussion, the committee supported staffs’
recommendation and presentation to the full board as a consent item.
ATTACHMENT B – Budget Detail
SUBJECT/PROJECT:
P2083-001102 Award of a Professional Engineering Services Contract for
Design and Construction Support of the 870-2 Pump Station
Project to Carollo Engineers, Inc.
Date Updated: 8/26/2013
Budget
12,581,000
Planning
Conversion Cost Type 580,444 580,444 - 580,444 EXPENDITURES PRIOR TO 2004
Service Contracts 164 164 - 164 SAN DIEGO DAILY TRANSCRIPT
Standard Salaries 23,013 23,013 - 23,013
34,770 - 34,770 34,770 INTERNATIONAL ENVIRONMENTAL CORP
Total Planning 638,391 603,621 34,770 638,391
Design 001102
Service Contracts 1,300 1,300 - 1,300 INLAND AERIAL SURVEYS INC
Standard Salaries 231,127 31,127 200,000 231,127
Service Contracts 504,670 - 504,670 504,670 CAROLLO
10,000 - 10,000 10,000 GEOTECHNICAL
20,000 - 20,000 20,000 BID DOC DISTRIBUTION
Total Design 767,097 32,427 734,670 767,097
Construction
120,240 - 120,240 120,240 CAROLLO
- - - -
Total Construction 120,240 - 120,240 120,240
Grand Total 1,525,728 636,048 889,680 1,525,728
Vendor/Comments
Otay Water District
p2083-PS - 870-2 Pump Station (28,000 GPM)
Committed Expenditures
Outstanding
Commitment &
Forecast
Projected Final
Cost
ATTACHMENT B – Budget Detail
SUBJECT/PROJECT:
P2083-001102 Award of a Professional Engineering Services Contract for
Design and Construction Support of the 870-2 Pump Station
Project to Carollo Engineers, Inc.
Date Updated: 8/26/2013
Budget
12,581,000
Planning
Conversion Cost Type 580,444 580,444 - 580,444 EXPENDITURES PRIOR TO 2004
Service Contracts 164 164 - 164 SAN DIEGO DAILY TRANSCRIPT
Standard Salaries 23,013 23,013 - 23,013
34,770 - 34,770 34,770 INTERNATIONAL ENVIRONMENTAL CORP
Total Planning 638,391 603,621 34,770 638,391
Design 001102
Service Contracts 1,300 1,300 - 1,300 INLAND AERIAL SURVEYS INC
Standard Salaries 231,127 31,127 200,000 231,127
Service Contracts 504,670 - 504,670 504,670 CAROLLO
10,000 - 10,000 10,000 GEOTECHNICAL
20,000 - 20,000 20,000 BID DOC DISTRIBUTION
Total Design 767,097 32,427 734,670 767,097
Construction
120,240 - 120,240 120,240 CAROLLO
- - - -
Total Construction 120,240 - 120,240 120,240
Grand Total 1,525,728 636,048 889,680 1,525,728
Vendor/Comments
Otay Water District
p2083-PS - 870-2 Pump Station (28,000 GPM)
Committed Expenditures
Outstanding
Commitment &
Forecast
Projected Final
Cost
(570-1)
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OTAY WATER DISTRICT870-2 PUMP STATIONLOCATION MAP
EXHIBIT A
CIP P2083
0 250125
Feet
F
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EXHIBIT B
SUMMARY OF PROPOSAL RANKINGS
DESIGN AND CONSTRUCTION SUPPORT OF THE 870-2 PUMP STATION PROJECT
Qualifications of
Team
Responsiveness
and Project
Understanding
Technical and
Management
Approach
INDIVIDUAL
SUBTOTAL -
WRITTEN
AVERAGE
SUBTOTAL -
WRITTEN
Proposed Fee*
Consultant's
Commitment to
DBE
TOTAL -
WRITTEN
Additional
Creativity and
Insight
Strength of
Project Manager
Presentation and
Communication
Skills
Responses to
Questions
INDIVIDUAL
TOTAL - ORAL
AVERAGE
TOTAL ORAL
TOTAL
SCORE
30 25 30 85 85 15 Y/N Y/N 15 15 10 10 50 50 150 Poor/Good/
Excellent
Rod Posada 26 23 27 76 13 14 8 8 43
Bob Kennedy 25 23 25 73 13 13 8 8 42
Dan Martin 27 23 27 77 13 14 8 8 43
Kevin Schmidt 25 22 25 72 13 12 9 7 41
Jose Martinez 26 21 25 72 12 13 9 8 42
Rod Posada 20 20 20 60
Bob Kennedy 19 17 20 56
Dan Martin 21 20 21 62
Kevin Schmidt 18 18 20 56
Jose Martinez 23 18 22 63
Rod Posada 28 24 28 80 14 13 9 9 45
Bob Kennedy 25 22 25 72 13 13 8 8 42
Dan Martin 28 24 28 80 14 13 8 9 44
Kevin Schmidt 25 22 25 72 13 12 10 10 45
Jose Martinez 28 21 25 74 13 12 8 9 42
Rod Posada 20 20 22 62
Bob Kennedy 20 17 20 57
Dan Martin 22 21 22 65
Kevin Schmidt 21 19 22 62
Jose Martinez 23 18 22 63
Rod Posada 20 20 22 62
Bob Kennedy 20 18 20 58
Dan Martin 23 19 23 65
Kevin Schmidt 22 18 20 60
Jose Martinez 24 17 21 62
Rod Posada 21 20 24 65
Bob Kennedy 20 18 21 59
Dan Martin 23 19 24 66
Kevin Schmidt 23 17 19 59
Jose Martinez 24 19 23 66
Rod Posada 28 23 27 78 12 14 8 7 41
Bob Kennedy 26 23 25 74 11 13 7 7 38
Dan Martin 28 23 27 78 12 13 7 7 39
Kevin Schmidt 26 20 26 72 12 14 7 7 40
Jose Martinez 26 20 24 70 11 13 7 7 38
Firm AECOM/Atkins/DLM Brady Carollo Civil-Source LAN RBF Tran Consulting *Note: Review Panel does not see or consider proposed fee when scoring other categories. The proposed fee is scored by the PM, who is not on Review Panel.
Fee $911,480 $840,555 $520,140 $586,815 $1,093,271 $754,070 $542,243
Score 5 7 15 13 1 9 14
Brady
NOT INTERVIEWEDRBF639Y72 72
59 7 66 66
75
NOT INTERVIEWED
121
REFERENCES
Excellent44Carollo 76 15 91 135
62 NOT INTERVIEWED
127
LAN 61 1 6262NOT INTERVIEWED
39Y
RATES SCORING CHART
13 75
Tran Consulting 74 14 88
Y
Y
Y
Y
WRITTEN ORAL
Civil-Source
Y 42
MAXIMUM POINTS
5AECOM/Atkins/DLM 7974
P:\WORKING\CIP P2083 870-2 Pump Station Replacement\Staff Reports\Summary of Proposal Rankings.xls
STAFF REPORT
TYPE MEETING: Regular Board
MEETING DATE: October 2, 2013
SUBMITTED BY:
Kevin Cameron
Assistant Civil Engineer II
Bob Kennedy
Engineering Manager
PROJECT: P2493-001103
P2535-001103
DIV. NOs.: 2,4
APPROVED BY:
Rod Posada, Chief, Engineering
German Alvarez, Assistant General Manager
Mark Watton, General Manager
SUBJECT: Reject all Construction Bids for the 624-2 Reservoir
Interior/Exterior Coatings & 458-2 Reservoir Interior Coatings
and Upgrades Project
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors (Board)
reject all bids for the construction of the 624-2 Reservoir
Interior/Exterior Coatings & 458-2 Reservoir Interior Coatings and
Upgrades Project (see Exhibits A-1 & A-2 for Project location).
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To obtain Board authorization for the General Manager to reject all
bids for the construction of the 624-2 Reservoir Interior/Exterior
Coatings & 458-2 Reservoir Interior Coatings and Upgrades Project.
2
ANALYSIS:
In June 2013, the District’s corrosion consultant, V&A Consulting
Engineers, completed a Corrosion Control Program (CCP) that addressed
the installation, maintenance, and monitoring of corrosion protection
systems for the District’s steel reservoirs and buried metallic
piping. The CCP included a reservoir maintenance schedule that
showed the 624-2 Reservoir is due to be recoated on both the interior
and exterior surfaces, and the 458-2 Reservoir is due to be recoated
on the interior only. The exterior coating of the 458-2 was replaced
in 2004. In addition to replacing the coatings of the reservoirs,
structural upgrades will be added to comply with the current American
Water Works Association (AWWA) and the Occupational Safety and Health
Administration standards for both Federal (OSHA) and State (Cal-OSHA)
levels.
Staff developed contract documents and the Project was advertised for
bid on July 31, 2013 on the District’s website and several other
publications including the San Diego Daily Transcript.
Two (2) addenda were sent out to all bidders and plan houses to
address questions and clarifications to the contract documents during
the bidding period. Bids were publicly opened on August 29, 2013 at
2:00 p.m., with the following results:
CONTRACTOR TOTAL BID AMOUNT
1 Pacific Titan, Inc. $1,758,117.00
2 Paso Robles Tank, Inc. $1,961,750.00
3 Abhe & Svoboda, Inc. $1,964,502.00
4 Blastco, Inc. $2,531,912.00
5 Classic Protective Coatings, Inc. $3,002,500.00
The Engineer’s Estimate is $1,836,500.
The low bidder, Pacific Titan, Inc. (Pacific Titan) did not include
their SSPC QP-1 certification as part of their bid, which was a
requirement of the contract documents. Pacific Titan was contacted
after the bid opening and they notified the District that they do not
hold a QP-1 Certification. Staff considered the bid unresponsive.
After the bid opening, Staff received three (3) bids at 2:45 p.m.
which were delivered via FedEx. All three (3) bids were stamped
“Extremely Urgent” and had a requested delivery time of 10:30 a.m.,
August 29, 2013. The driver stated one of the FedEx planes was
delayed arriving into San Diego, and these items missed the morning
delivery. Staff rejected delivery of the bids and they were sent
back “return to sender” unopened.
3
Since the low bidder was unresponsive, and three bids were rejected
due to the late delivery by FedEx, Staff recommends rejecting all
bids, and rebidding the Project.
Rebidding will delay construction, therefore, the Project will be
modified. Only the 624-2 Reservoir Interior/Exterior Coating will be
included, and the 458-2 Reservoir Interior Coating will be removed
from the scope of work. Removing the 458-2 Reservoir Interior
Coating will ensure that all reservoirs will be back in service
during the high peak demands of the summer months. The 624-2
Reservoir is larger than the 458-2 Reservoir (8.0 MG vs. 1.75 MG),
and the 624-2 Reservoir’s coating replacement is more critical than
the interior coating on the 458-2 Reservoir. Delaying the 458-2
Reservoir Interior Coating Project will not have an impact on the
integrity of the facility. Staff anticipates submitting a Staff
Report to the January Board Meeting for the award of a construction
contract for the 624-2 Reservoir Interior/Exterior Coatings & Upgrade
Project only and rebidding the 458-2 Reservoir Interior Coatings and
Upgrade in the Winter of CY 2014.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
None.
STRATEGIC GOAL:
This Project supports the District’s Mission statement, “To provide
high value water and wastewater services to the customers of the Otay
Water District in a professional, effective, and efficient manner”
and the General Manager’s Vision, “A District that is at the
forefront in innovations to provide water services at affordable
rates, with a reputation for outstanding customer service.”
LEGAL IMPACT:
None.
KC/BK:jf
P:\WORKING\CIP P2493 & P2535 624-2 & 458-2 Reservoir Coating\Staff Reports\Construction Contractor\BD
10-02-13, Staff Report, Reject Bids for 624-2 & 458-2 Reservoir Coating,(KC-BK).docx
Attachments: Attachment A – Committee Action
Attachment B-1 – Budget Detail for CIP P2493
Attachment B-2 – Budget Detail for CIP P2535
Exhibit A-1 – Location Map for CIP P2493
Exhibit A-2 – Location Map for CIP P2535
ATTACHMENT A
SUBJECT/PROJECT:
P2493-001103
P2535-001103
Reject all Construction Bids for the 624-2 Reservoir
Interior/Exterior Coatings & 458-2 Reservoir Interior
Coatings and Upgrades Project
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee
(Committee) reviewed this item at a meeting held on September 23,
2013, and the following comments were made:
Staff recommended that the Board reject all bids for the
construction of the 624-2 Reservoir Interior/Exterior Coatings &
458-2 Reservoir Interior Coatings and Upgrades Project.
Staff discussed the Project’s selection process and stated that
on August 29, 2013, the District received bids from five (5)
contractors (See page 2 for details).
Staff indicated that during the bid analysis, it was determined
that Pacific Titan was the lowest bidder. However, the
contractor did not hold a QP-1 Certification which was required
per the contract documents. Staff called Pacific Titan and they
confirmed that they did not hold the certification; therefore,
Pacific Titan’s bid was considered unresponsive.
Staff noted that FedEx delivered three (3) more bids to the
District after bids were opened. Staff rejected delivery of the
bids, as they did not meet the deadline, and were sent back
unopened.
With Pacific Titan’s certification issue, and the three (3) bids
that did not meet the District’s submittal deadline, staff
determined it would be in the best interest of all parties to
reject all bids and rebid the project. It was noted that staff
discussed and concurred with Legal Counsel that it was within
the District’s rights to reject bids that are not delivered by
the deadline.
Staff stated that as a result of the Project rebid, two separate
bid proposals will be requested. As soon as the Board approves
the rebid, the first proposal will go out and will cover the
624-2 Reservoir upgrade. It is anticipated that the 624-2
Reservoir upgrade will be completed by Spring 2014. The second
proposal will cover the 458-2 Reservoir upgrade and is
anticipated to go out the following fiscal year. Staff noted
that the delay of the 458-2 Reservoir upgrade will not impact
the integrity of the facility.
Staff noted that the rebid would allow the District to attain
full exposure to the market. It was also noted that bid-
openings will occur at a later time to accommodate any delays
with bid deliveries.
Following the discussion, the committee supported staffs’
recommendation and presentation to the full board as a consent item.
ATTACHMENT B-1 – Budget Detail
SUBJECT/PROJECT:
P2493-001103
P2535-001103
Reject all Construction Bids for the 624-2 Reservoir
Interior/Exterior Coatings & 458-2 Reservoir Interior
Coatings and Upgrades Project
Date Updated: 8/23/2013
Budget
1,950,000
Planning
Standard Salaries 569 569 - 569
Total Planning 569 569 - 569
Design 001102
Standard Salaries 27,983 20,383 7,600 27,983
Professional Legal Fees 239 239 - 239 STUTZ ARTIANO SHINOFF
Consultant Contracts 2,715 2,715 - 2,715 CSI SERVICES INC
Total Design 30,937 23,337 7,600 30,937
Construction
Standard Salaries 76,820 1,820 75,000 76,820
Construcion Contract 1,413,500 - 1,413,500 1,413,500 CONSTRUCTION CONTRACTOR (ENGR. EST.)
Service Contracts 47 47 - 47 SAN DIEGO DAILY TRANSCRIPT
65,160 - 65,160 65,160 HARPER & ASSOCIATES
37,000 - 37,000 37,000 CONSTRUCTION MANAGEMENT
Equipment Rental 725 725 - 725 HORIZON CRANE SERVICE LLC
Project Closeout 15,000 - 15,000 15,000 CLOSEOUT
Project Contingency 70,675 - 70,675 70,675 5% CONTINGENCY
Total Construction 1,678,927 2,592 1,676,335 1,678,927
Grand Total 1,710,433 26,498 1,683,935 1,710,433
Vendor/Comments
Otay Water District
P2493-624-2 Reservoir Interior/Exterior Coating & Upgrades
Committed Expenditures
Outstanding
Commitment &
Forecast
Projected Final
Cost
ATTACHMENT B-2 – Budget Detail
SUBJECT/PROJECT:
P2493-001103
P2535-001103
Reject all Construction Bids for the 624-2 Reservoir
Interior/Exterior Coatings & 458-2 Reservoir Interior
Coatings and Upgrades Project
Date Updated: - 7/1/2013
Budget
425,000
Planning
Standard Salaries - - - -
Total Planning - - - -
Design 001102
Standard Salaries 5,416 4,566 850 5,416
Consultant Contracts 2,715 2,715 - 2,715 CSI SERVICES INC
Total Design 8,131 7,281 850 8,131
Construction
Standard Salaries 12,164 1,164 11,000 12,164
Service Contracts 47 47 - 47 SAN DIEGO DAILY TRANSCRIPT
Construcion Contract 363,000 - 363,000 363,000 CONSTRUCTION CONTRACTOR (ENGR. EST.)
10,000 - 10,000 10,000 HARPER & ASSOCIATES
8,000 - 8,000 8,000 CONSTRUCTION MANAGEMENT
Project Closeout 5,000 - 5,000 5,000 CLOSEOUT
Project Contingency 18,150 - 18,150 18,150 5% CONTINGENCY
Total Construction 416,361 1,211 415,150 416,361
Grand Total 424,492 8,492 416,000 424,492
Vendor/Comments
Otay Water District
P2535-458-2 Reservoir Interior Coating
Committed Expenditures
Outstanding
Commitment &
Forecast
Projected Final
Cost
Chateau Ct Chateau Ct G o t h a m S t
Lakeshore Dr
Lakeridge Cir
Lehigh Ave
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Crosscreek Rd
Lafayette Pl
M a r q u e t t e R d
Woodspring Dr
Creekwood Way
Kent S t
Clearbrook Dr
Wildbrook Pl
Coldbrook Ct
Willowbrook Ct
130
VICINITY MAP
PROJECT SITE
NTSDIV 5
DIV 1
DIV 2
DIV 4
DIV 3
P:\WORKING\CIP P2493 & P2535 624-2 & 458-2 Reservoir Coating\Graphics\Exhibits-Figures\624-2 Location.mxd
OTAY WATER DISTRICT624-2 Reservoir Interior/ExteriorCoating and Upgrades
EXHIBIT A-1 CIP P2493
624-2 Tank8.0 MG Steel Reservoir
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Laguna Point Ct
Malibu Point Ct
Diablo Point Ct
San Pedro Point Ct
O l y m p i c P k w y
066065
VICINITY MAP
PROJECT SITE
NTSDIV 5
DIV 1
DIV 2
DIV 4
DIV 3
P:\WORKING\CIP P2493 & P2535 624-2 & 458-2 Reservoir Coating\Graphics\Exhibits-Figures\458-2 Location.mxd
OTAY WATER DISTRICT458-2 Reservoir Interior Coating and Upgrades
EXHIBIT A-2 CIP P2535
458-2 Tank1.75 MG Steel Reservoir
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: October 2, 2013
SUBMITTED BY: Dan Martin
Engineering Manager
PROJECT: AS005-
CS0014
DIV. NO. 5
APPROVED BY:
Rod Posada, Chief, Engineering
German Alvarez, Assistant General Manager
Mark Watton, General Manager
SUBJECT: Request to Approve Lease Amendment with Sprint PCS Assets, LLC,
a Delaware Limited Liability Company, for Modifications to an
Existing Communications Facilities Located at the 980 1&2
Reservoir Sites
GENERAL MANAGER'S RECOMMENDATION:
That the Otay Water District (District) Board of Directors (Board)
authorize the General Manager to execute a lease amendment with
Sprint PCS Assets, LLC, a Delaware Limited Liability Company (Sprint
PCS) for modifications to an existing communications facility at the
980 1&2 Reservoir Sites located at 360 Hunte Parkway in Chula Vista
(see Exhibit A for Property location).
COMMITTEE ACTION:
See Attachment A.
PURPOSE:
To obtain Board approval authorizing the General Manager to execute a
lease amendment (see Attachment B) with Sprint PCS that allows
modifications to an existing communications facility at the 980 1&2
Reservoir Sites located at 360 Hunte Parkway in Chula Vista. The
lease amendment will grant Sprint PCS the right to upgrade their
existing site to LTE technology.
2
ANALYSIS:
The District currently maintains six (6) lease agreements with Sprint
PCS that allow Sprint PCS to operate and maintain unmanned wireless
communication facilities that include panel antennas that are
attached to the District’s water reservoirs and enclosures that
contain Sprint PCS’ equipment cabinets.
Sprint PCS approached the District with a request to perform
modifications to the existing wireless communication facilities to
upgrade the facilities to LTE technology. Sprint PCS’ scope work
will include switching out existing four (4) foot antennas with
larger six (6) foot antennas as well as the addition of Radio
Repeater Units (RRUs) for each new antenna. The new antennas and
RRUs work together as part of Sprint PCS’ LTE upgrade to increase
data capacity. Sprint PCS’ facility has an existing SDG&E electrical
service/meter and connection to a landline telephone service. As a
result of the request from Sprint PCS, the District has required that
the existing leases be amended to memorialize the addition of new
improvements on the District’s property and to strengthen the terms
of the existing leases with language that reflects the current
District lease terms.
The additional language in the proposed lease amendments include
terms for the following:
Security Deposit equal to the sum of two months’ rent
Elimination of pro-rating language to simplify the billing
process
20 percent penalties for late payment
Non-curable Event of Default for failure to pay rent
Magnetic mount or other non-destructive alternative attachment
requirement
Utilities and back-up power provisions
New Assignment of Lease requirement to assist in documenting
change of ownership
As part of the lease amendment, the Rent shall be increased on each
calendar anniversary of the Commencement Date at a rate of four
percent (4%) per annum or the annual Consumer Price Index change
(“CPI”), whichever is greater.
The lease amendment also includes a non-refundable administrative fee
of $4,500 that will be due within (30) days of the date of execution
of the lease amendment by both parties to reimburse the District for
administrative expenses and costs related to the District's
3
supervision and assistance with the construction phases of the
Project.
The District will receive copies of construction drawings, all
permits, and approvals by local regulatory agencies prior to granting
permission to start construction. Staff agrees with the design
concept for the proposed facility construction.
FISCAL IMPACT: Joseph Beachem, Chief Financial Officer
The District will continue to receive rent which is currently
$2,870.50 per month and will now be subject to an annual inflation
adjustment of four percent or the annual Consumer Price Index change
(“CPI”), whichever is greater, effective upon the execution of the
lease amendment.
LEGAL IMPACT:
The lease amendment have been reviewed and approved by District
General Counsel for content and form.
STRATEGIC GOAL:
The District ensures its continued financial health through long-term
financial planning, formalized financial policies, enhanced budget
controls, fair pricing, debt planning, and improved financial
reporting.
DJM/RP:jf
\\Owd-fp1\engrplan\WORKING\CELLULAR LEASE FILE\Sprint-Nextel\980-1&2\1st Amendment 6-14-13\BD 10-02-13\BD 10-02-13,
Staff Report, Sprint PCS First Amendment Pond 1 Reservoir 980 1&2 8-30-13.doc
Attachments: Exhibit A – Location Map
Attachment A – Committee Action
Attachment B – Hunte Parkway Agreement
ATTACHMENT A
SUBJECT/PROJECT:
AS005-CS0014
Request to Approve Lease Amendment with Sprint PCS Assets,
LLC, a Delaware Limited Liability Company, for
Modifications to an Existing Communications Facilities at
the 980 1&2 Reservoir Sites
COMMITTEE ACTION:
The Finance, Administration and Communications Committee reviewed
this item at a meeting held on September 17, 2013 and the following
comments were made:
Staff is requesting that the Board approve an amendment to a
lease agreement with Sprint PCS allowing modifications to the
existing communications facility at the 980 1 & 2 Reservoir sites
located at 360 Hunte Parkway.
Sprint PCS has approached the District with a request to upgrade
their communications facilities at the 980 1 & 2 Reservoir sites
to LTE technology.
The upgrade will require switching out existing four (4) foot
antennas with larger six (6) foot antennas and add Radio Repeater
Units for each new antenna.
Sprint PCS’ request to amend their lease will provide the
District an opportunity to update the language in the existing
lease to reflect the current District lease terms.
Additionally, as part of the lease amendment, the rent shall be
increased on each calendar anniversary of the commencement date
of the lease at a rate of four percent (4%) per annum or the
annual Consumer Price Index change, whichever is greater. The
current monthly rent is $2,870.50 per month. A non-refundable
administrative fee of $4,500 will be due within 30 days of the
date of the execution of the lease amendment by both parties.
In response to an inquiry from the committee regarding the number
of amendments for cell site lease agreements that staff expects
to present for modification, staff indicated that:
AT&T has six (6) lease agreements and half of the agreements
have been amended at AT&T’s request. Staff expects the
remaining three (3) to come forward at some point.
Sprint has six (6) lease agreements and a majority of the
agreements have been amended. One of the lease sites is a
Nextel site which is old technology. It is expected that
Sprint will likely abandon this site.
T-mobile has nine (9) lease sites and they have not yet
amended any of their agreements. It is expected that
amendments will be requested at some point.
The committee suggested that the board delegate amendments to
cell site agreements to the General Manager if the request is
simply to upgrade their communications facilities to the new LTE
technology. When such amendments are signed, the committee
requested that the General Manager provide an update in the
General Manager’s monthly report to the board.
It was discussed, as the lease amendments impact real property,
it requires board action. The District’s Attorney indicated that
the board could adopt a resolution describing the leases and the
parameters that provides for the delegation of authority to the
General Manager.
The committee indicated that if there is legal authority to
delegate, then they would recommend doing so as the these lease
amendments are more ministerial. It would also streamline the
processing of such amendments. Staff will review the committee’s
recommendation with District counsel and bring a report back to
the committee.
Following the discussion, the committee supported staffs’
recommendation and presentation to the full board as a consent item.
ATTACHMENT B
SUBJECT/PROJECT:
AS005-CS0014
Request to Approve Lease Amendment with Sprint PCS Assets,
LLC, a Delaware Limited Liability Company, for
Modifications to an Existing Communications Facilities at
the 980 1&2 Reservoir Sites
See attached lease amendment.
FIRST AMENDMENT TO LEASE
This First Amendment to Lease (the "First Amendment")is made this day of ,2013,
("Effective Date")by and between Otay Water District ("OTAY")and Nextel of California.
Inc.("TENANT"),with reference to the facts set forth in ihe Recitals below:
RECITALS
A.OTAY is the owner of that certain real property located at 360 Hunte Parkway.Chula
Vista.California a Reservoir Site (the "Property").
B.OTAY and TENANT are parties to that certain Lease dated May 19,2004 (the "Lease"or
"Agreement")pursuant to which TENANT is leasing from OTAY land at the Property, together
with the right of access to and from the nearest public right-of-way and the right to install
utilities (collectively,the "Premises").
C.Tenant has requested a modification to the type and mounting of the Improvements
currently on the Premises (the "New Improvements").
D.OTAY and TENANT have agreed to amend the Agreement to memorialize the addition
of the New Improvements to the Premises.
AGREEMENT
NOW.THEREFORE,in consideration of the facts contained in the Recitals above,the
mutual covenants and conditions below,and other good and valuable consideration,the receipt
and sufficiency of which are hereby acknowledged,the parties agree as follows:
1.New Improvements.OTAY consents to TENANT construction and installation of new
communications facilities,as more particularly described and depicted on Exhibit "B-l "which is
attached hereto and made a part hereof.The parties acknowledge and agree thai the attached
Exhibit "B-1"is intended to supplement the Exhibit "B"attached to the Agreement.
2.Governmental Approvals.Any required permits for the use or operation of the New
Improvements shall be obtained by TENANT at TENANT'S sole expense.Furthermore,it is
understood and agreed that TENANT'S ability to install the New Improvements is contingent
upon its obtaining all ofthe certificates,permits and other approvals that may be required by any
Federal,State or Local authorities which will permit TENANT to install and operate the New
Improvements within the Premises.OTAY agrees,at no expense to OTAY,to reasonably
cooperate with TENANT in making application for and obtaining all governmental licenses,
permits and approvals that may be required for TENANT'S intended use ofthe Premises.
3.Amended Provisions.The following provisions shall be amended as follows:
3a.Section 6 shall be deleted.
STAFF REPORT
TYPE MEETING: Regular Board
MEETING DATE: October 2, 2013
SUBMITTED BY:
Jose Martinez,
Utility Services Manager
PROJECT: DIV. NO. All
APPROVED BY:
Pedro Porras, Chief, Water Operations
German Alvarez, Asst. General Manager
Mark Watton, General Manager
SUBJECT: Approval to Purchase a Replacement Backhoe
GENERAL MANAGER’S RECOMMENDATION:
That the Board authorize the General Manager to: 1)Issue a
purchase order to RDO Equipment Company Inc. in the amount of
$94,159.12 for the purchase of one (1) John Deere Backhoe and,
2) declare the oldest John Deere Backhoe surplus.
COMMITTEE ACTION:
Please see Attachment “A”.
PURPOSE:
To obtain Board authorization to purchase a John Deere Backhoe.
ANALYSIS:
Included in the approved FY 2014 budget is one (1) new Backhoe.
The Backhoe is a replacement scheduled to be utilized by the
Utility Maintenance Staff.
Currently, the District’s essential equipment includes six (6)
backhoes, the oldest being unit #2280, a model year 1988 310C
John Deere Backhoe. Due to the age of this machine this unit is
to be replaced with a new one. Funding for this purchase has
been included in the CIP P2286.
Based on system operation evaluations of work flow history by
Construction/Maintenance supervision and management, it is
recommended that one (1) new John Deer model 310 Backhoe be
purchased and the older John Deere Backhoe be declared surplus.
Staff evaluated alternative manufacturers and obtained recent
pricing paid by other agencies for comparable units. Based on
the information obtained it was determined there was no cost
benefit to introducing an alternative manufacturer. With the
remaining five (5) backhoes also being John Deere, the proposed
backhoe would provide consistency for operations and maintenance
purposes, mitigate the need to obtain additional training and
represents the best value to the District.
It should be noted that the existing backhoe is 25 years old.
This replacement activity will also noticeably reduce the
District’s Diesel emissions output. Purchase price before taxes
includes John Deere Backhoe $87,177.89 and a total purchase
price of $94,159.12 after taxes.
In accordance with District policy, bids were solicited for the
backhoe. Three (3) bids were received. Prices received include
all applicable fees and taxes and delivery.
Dealer Bid Bid Price
RDO Equipment Company 2013 John Deere 310SK $94,159.12
Blaine Equipment Company 2013 John Deere 310SK $146,653.29
Coastline Equipment 2013 John Deere 310SK $135,541.39
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
Projected purchase budget for this vehicle is $117,000. The
purchase of this vehicle will cost $94,159.12 which will be
charged against the Field Equipment Capital Purchases CIP P2286.
The total cost in this account will not exceed budgeted funding.
The total FY14 project budget for CIP P2866 Field Equipment
Capital Purchases is $149,000. Existing expenditures and current
encumbrances for the CIP, including the vehicle purchased under
this request if approved, are $126,159.12.
Based on the Utility Service Manager’s evaluation, the CIP 2286
budget is sufficient to complete the budgeted purchase.
The Finance Department has determined that 100% of the funds are
available in the replacement fund.
Expenditure Summary:
CIP 2286 FY14 Field Equipment Budget: $149,000.00
Proposed Equipment Purchase: Backhoe $94,159.12
Proposed Replacement Equipment Trailer 32,000.00
Total Projected Expenditures of Equipment
Replacements FY14, P2286 Budget: $126,159.12
STRATEGIC GOAL:
Operate the system to meet demand twenty-four hours a day, seven
days a week.
LEGAL IMPACT:
None.
Attachment “A”, Committee Action
ATTACHMENT A
SUBJECT/PROJECT: Approval to Purchase a Replacement Backhoe
COMMITTEE ACTION:
The Finance, Administration and Communications Committee reviewed this
item at a meeting held on September 17, 2013 and the following
comments were made:
Staff is requesting that the Board approve the purchase of a new
John Deere Backhoe and to declare the District’s oldest John Deere
Backhoe as surplus.
In accordance with District policy, bids were solicited for the
purchase of a John Deere Backhoe. The District received three (3)
bids. Staff is recommending that the District issue a purchase
order to RDO Equipment Company, Inc. (RDO), as the lowest
responsive bidder, in the amount of $94,159.12.
The purchase of the backhoe is included in the approved FY 2014
budget.
Staff indicated that after the purchase of this proposed backhoe,
the District will not need to purchase a backhoe for another ten
(10) years.
It was discussed that there was a large difference between the
three (3) bids received. Staff explained that RDO is the regional
supplier servicing San Diego to Scottsdale to south of Las Vegas,
Coastline Equipment services the Los Angeles area, and Blaine
Equipment services Las Vegas to Reno. The other two (2) bids
would include shipping charges which RDO would not need to include
as the region’s local dealer. These three vendors are the largest
John Deere equipment dealers.
It was felt that while the other two (2) bids included shipping
costs, that the cost difference was still quite large. Staff did
make note of this and to assure that RDO’s bid price was fair,
staff had inquired with other water agencies (Camarillo, CA;
Navajo County, AZ; etc.) and it was found that the price paid by
these agencies ranged from $97,000 to $100,000. Thus, staff felt
that the $94,159.12 bid was reasonable.
Staff also verified the cost of a Catepillar backhoe to compare
pricing. It was found that the cost would range between $96,600
and $120,000.
Staff is recommending that the District sole source this purchase
as the District’s employees are used to the controls on a John
Deere. The controls are different on other brand equipment and
for safety and efficiency reasons, it is preferred that the
District purchase the same brand equipment so staff does not have
to learn the controls of the different brands.
The District also has a shared services agreement with neighboring
agencies and three (3) of the four (4) agencies use John Deere
backhoes.
Staff presented a photo of the backhoe that is proposed for
purchase. The committee requested that the photo be included with
staffs’ report. It is attached.
Following the discussion, the committee supported staffs’
recommendation and presentation to the full board as a consent item.
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: October 2, 2013
SUBMITTED BY:
Kelli Williamson
Human Resources Manager
PROJECT: DIV. NO. ALL
APPROVED BY:
Rom Sarno, Chief of Administrative Services
German Alvarez, Assistant General Manager
Mark Watton, General Manager
SUBJECT: ADOPT RESOLUTION #4218 TO REVISE THE EMPLOYMENT OR TERMINATION
OF EMPLOYMENT OF DISTRICT PERSONNEL POLICY (BOARD POLICY #12)
AND RECRUITMENT, SELECTION, AND EMPLOYMENT POLICY (BOARD
POLICY #24)
GENERAL MANAGER’S RECOMMENDATION:
That the Board adopt Resolution #4218 to revise the following District
Policies:
- Employment or Termination of Employment of District Personnel
Policy (Board Policy #12); and
- Recruitment, Selection, and Employment Policy (Board Policy
#24)
COMMITTEE ACTION:
Please see “Attachment A”.
PURPOSE:
To request that the Board adopt Resolution #4218 (Attachment B) and
approve revisions to the following two (2) District Policies:
Employment or Termination of Employment of District Personnel Policy
(Board Policy #12) and Recruitment, Selection, and Employment Policy
(Board Policy #24) (Attachments B1 and B2).
ANALYSIS:
As a regular business process, the District periodically reviews
policies and procedures to ensure the are streamlined and are clear
and consistent with applicable laws.
Employment or Termination of Employment of District Personnel Policy
(Board Policy #12)
After review and consultation with General Counsel, District staff is
recommending minor revisions to the attached policy to provide
clarification for employees and avoid confusion as to their employment
status. The revisions reference the “at-will” employment status of
District to reflect and be consistent with State law. At-will
employment means that both employees and the District have the right
to terminate employment at any time, with or without advance notice,
and with or without cause.
Recruitment, Selection and Employment Policy (Board Polic #24)
Changes made to Board Policy #12, were also updated in the
Recruitment, Selection, and Employment Policy to be consistent. The
Recruitment and Selection process of the District will not change.
It is recommended to proceed with forwarding the Policies to the Otay
Water District Employees’ Association (OWDEA) as an informational item
after the Finance, Administration, and Communications Committee meets,
since at-will employment is the law and would not be a subject of meet
and confer with the OWDEA.
Based on the above, it is requested that the Board of Directors adopt
Resolution #4218 in support of the proposed revisions.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
None.
STRATEGIC GOAL:
Optimize the District’s Operating Efficiency.
LEGAL IMPACT:
None.
Attachments: Attachment A – Committee Action Report
Attachment B – Resolution #4218
Attachment B1 - Employment or Termination of Employment
of District Personnel Policy (Board
Policy #12)
Attachment B2 - Recruitment, Selection, and Employment
Policy (Board Policy #24)
ATTACHMENT A
SUBJECT/PROJECT:
ADOPT RESOLUTION #4218 TO REVISE THE EMPLOYMENT OR
TERMINATION OF EMPLOYMENT OF DISTRICT PERSONNEL POLICY
(BOARD POLICY #12) AND RECRUITMENT, SELECTION, AND
EMPLOYMENT POLICY (BOARD POLICY #24)
COMMITTEE ACTION:
The Finance, Administration and Communications Committee reviewed this
item at a meeting held on September 17, 2013 and the following
comments were made:
Staff is requesting that the Board adopt Resolution No. 4218
revising Board Policy No. 12, Employment or Termination of
Employment of District Personnel Policy, and Board Policy No. 24,
Recruitment, Selection, and Employment Policy.
Periodically, the District reviews and updates its policies and
procedures to ensure they are streamlined, clear and consistent
with applicable laws.
Policy No. 12 is the General Manager’s authority to employ or
terminate District employees. Staff is recommending minor
revisions to provide clarification to employees as to their
appointment status. The revisions include references to at-will
employment status which is consistent with State law. The
proposed language is quoted directly from the State statute.
Policy No. 14 provides the guidelines and process by which
employees are hired by the District. The at-will language has
been included in this policy as well.
Since the at-will employment status has been set by the
legislature, it cannot be changed by Board Policy or Memorandum of
Understanding. It is proposed that the updates to the policies be
forwarded to the Otay Water District Employee Association as an
informational item following presentation to the Finance,
Administration and Communications Committee and then to the full
board for consideration.
Staff indicated in response to an inquiry from the committee, that
the District did inquire with other local water agencies and some
had included specific language in their policies referencing the
at-will status and some did not.
In response to another inquiry from the committee regarding the
process for revising District policies, the District’s attorney
indicated that staff generally drafts the revisions and he reviews
and revises the language as needed. Revisions go back and forth
between staff and attorney until a final draft is agreed upon.
It was noted that all OWD employees have been “at-will” since the
district was established as required by and pursuant to the Water
Code. It was discussed that other water districts are also “at-
will” and some have formal language in their policies and some do
not; that most of the employees of other public agencies such as
cities and counties are civil service (for cause) as required by
State charter but also have much of their workforce as “at-will”
or unclassified.
It was clarified that city water and utility departments fall
under city charters and are not subject to the at-will statute of
the water code.
Staff indicated that there have been court cases which have
challenged the at-will statute and the courts have up-held the
code.
Staff noted that the District invests money to recruit, hire and
train employees. The District’s goal is to have success with
employees as it is very expensive to recruit employees.
Following the discussion, the committee supported staffs’
recommendation and presentation to the full board as a consent item.
1
RESOLUTION NO. 4218
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE OTAY WATER DISTRICT TO
REVISE DISTRICT POLICIES
WHEREAS, the Board of Directors of Otay Water District
have established policies, procedures, ordinances, and
resolutions for the efficient operation of the District; and
WHEREAS, it is the policy of the District to establish
procedures to review policies, procedures, ordinances, and
resolutions periodically to ensure they are current and
relevant; and
WHEREAS, District staff has identified Board Policy #12,
Employment or Termination of Employment of District Personnel
Policy, and Board Policy #22, Recruitment, Selection, and
Employment Policy, as requiring revisions as per the attached
strike-through copies.
NOW, THEREFORE, BE IT RESOLVED that the Board of
Directors of the Otay Water District amends the Board
Policies indicated above in the form presented to the Board
at this meeting.
PASSED, APPROVED AND ADOPTED by the Board of Directors of
the Otay Water District at a regular meeting held this 2nd of
October, 2013.
__________________________
President
ATTEST:
___________________________
Secretary
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
EMPLOYMENT OR TERMINATION OF EMPLOYMENT OF
DISTRICT PERSONNEL
12 8/21/91 7/2/03
10/2/13
Page 1 of 2
PURPOSE
To establish procedures for the employment or termination of
executive, staff and other personnel.
BACKGROUND
Section 71340 of the California Water Code provides that the Board
of Directors of Municipal Water Districts shall appoint the
following personnel, who are designated as officers of the
District: Secretary, Treasurer, Attorney, General Manager and
Auditor. In addition, the Board may appoint a Deputy Secretary
and a Deputy Treasurer. Each of such officers is to serve at the
pleasure of the Board. Section 71341 of the California Water Code
provides that the Board may appoint such additional assistants and
employees, as it deems necessary to operate the District. The
essence of these provisions are is set forth in Section 1.02 of
the District Ordinances.
Section 71362 of the California Water Code provides that, subject
to the approval of the Board of Directors, the General Manager
shall have the authority to employ and discharge all employees and
assistants, other than those referred to in Section 71340, at
pleasure, and to prescribe their duties and fix their
compensation. These provisions are set forth in Section 2.01 of
the District Ordinances. All employment at the District is thus
‘‘at-will,’’ pursuant to Section 71362, and both employees and the
District have the right to terminate employment at any time, with
or without advance notice, and with or without cause.
POLICY
In accordance with the above provisions, the District shall employ or
terminate employment or termination of employment of District
personnel shall be made as follows:
1. The employment or termination of personnel for the District
position of General Manager, Secretary, Deputy Secretary,
Treasurer, Deputy Treasurer, Attorney, Controller or Auditor,
or the assistant or deputy to any of such positions, shall be
made only by action of the Board of Directors.
2. The General Manager shall employ or terminateemployment or
termination of personnel for the District position of
Assistant. General Manager shall be made by the General
Manager provided that, prior to taking final action thereon,
the General Manager shall notify the Board of Directors of
his/her intention to make suchso employment or terminateion.
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
EMPLOYMENT OR TERMINATION OF EMPLOYMENT OF
DISTRICT PERSONNEL
12 8/21/91 7/2/03
10/2/13
Page 2 of 2
3. The General Manager shall employ or terminateemployment or
termination of personnel for all other District positions
shall be made by the General Manager.
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
RECRUITMENT, SELECTION, AND EMPLOYMENT
POLICY
24 11/04/98 09/02/09
10/2/13
Page 1 of 54
PURPOSE
It is the purpose of this policy to provide guidelines for the recruitment and selection of regular,
student intern, temporary and/or contract employees.
POLICY
It is the policy of the Otay Water District (“District”) to recruit and select the best qualified Applicants
on the basis of job-related standards of experience, education, training, ability, and merit; to
encourage members of the communities which we serve to apply for employment opportunities with
the District; to encourage District employees to apply for positions for which they believe they qualify,
to assure that qualified internal Applicants are given fair and adequate consideration; and to advance
regular District employees when it is determined that they are the best qualified.
EQUAL EMPLOYMENT OPPORTUNITY
The District is an equal opportunity employer. All employees and Applicants shall receive equal
consideration and treatment. The District shall recruit, hire, and promote the best qualified individuals
without regard to race, color, religion, sex (including gender, pregnancy, childbirth, or related medical
condition), national origin, ancestry, age, physical or mental disability, medical condition, marital
status, sexual orientation, or membership in any other “protected class” recognized by California or
Federal law or regulation.
AUTHORITY OF THE GENERAL MANAGER AND EMPLOYMENT AT WILL
Section 2.01, of the Otay Water District’s Code of Ordinance provides that, pursuant to Sections
§71362 and §71363 of the California Water Code, the General Manager has the authority to manage
and operate the affairs of the District. This authority includes the employment, discharging and fixing
of compensation for all employees and assistants, except those referred to in California Water Code
Section §71340, at pleasure, and to prescribe their duties and promulgate specific rules and
regulations for such employees and assistants. All employment at the District is thus “at-will,”
pursuant to Section 71362, and both employees and the District have a right to terminate employment
at any time, with or without advance notice, and with or without cause.
The General Manager’s authority also includes making Appointments appointments of temporary or
contract employees needed to perform District work resulting from such matters as interim vacancies,
peak workload, and special projects so long as he/she operates within Board-approved budgeted
appropriation levels. Contract or Temporary Appointments are not subject to amount limits for
agreements, contracts, or other documents as defined in Section §2.01(CE) of the District’s Code of
Ordinance, or to formal competition, selection and advertisement requirements identified herein.
DEFINITIONS
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
RECRUITMENT, SELECTION, AND EMPLOYMENT
POLICY
24 11/04/98 09/02/09
10/2/13
Page 2 of 54
A. Applicant: A person applying for a position, including a District employee who seeks
Appointment to a different position.
B. Appointment: The employment of a person in a position, whether on a regular or temporary
basis.
C. Closed/Promotional Recruitment: A recruitment open only to qualified regular District
employees, or open only to qualified regular District employees in a particular classification, unit
or division.
D. Conviction: Any sentence, suspended sentence, probation or other resolution followed by a
verdict, plea (including a no contest plea) or other finding of guilt. The term “Conviction,” as
used herein, shall not include any conviction that has been otherwise exempted by law.
E. Eligible List: A list of qualified Applicants who remain eligible for consideration for a position.
F. Employment Announcement: A formal notice by the District of an employment opportunity.
G. Open/Competitive Recruitment: A recruitment open to all interested qualified Applicants.
H. Promulgation: The date Human Resources certifies the list of eligible Applicants for
consideration.
I. Qualified Applicant: An Applicant who has passed all elements of the selection process, would
be at least 18 years old at the time of Appointment and remains eligible for Appointment.
J. Recruitment and Selection Plan: A planned process to establish an adequate pool of qualified
Applicants which shall consist of an open/competitive or a Closed/Promotional Recruitment.
K. Regular Appointment: An Appointment to a regular authorized position with benefits.
L. Regular Vacancy: A vacancy in an authorized position.
M. Student Intern: An employee who is currently enrolled at or near full-time status as a student in
an accredited community college, college, or university in an undergraduate or graduate
program in good academic standing.
N. Temporary Appointment: An Appointment made for a specific duration, generally not to exceed
one year. Temporary Appointments may be exempt from the formal Recruitment and Selection
Plan.
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
RECRUITMENT, SELECTION, AND EMPLOYMENT
POLICY
24 11/04/98 09/02/09
10/2/13
Page 3 of 54
RECRUITMENT AND SELECTION PLANROCESS
All Regular Vacancies shall be filled through an Open/Competitive Recruitment and Selection Plan
unless otherwise approved by the General Manager. This is consistent with best practice and
expected to maximize community participation, competition, diversity, and the number of highly
qualified Applicants available for consideration for employment. However, the General Manager may
authorize a Closed/Promotional Recruitment and Selection Plan given the requirements of the
position and the quality of the internal Applicant pool.
All Applicants for regular positions shall submit to the same Recruitment and Selection Plan for that
position. The General Manager may approve revising the Recruitment and Selection Plan in order to
better meet the needs of the District.
A. Notice of Employment Opportunities
Human Resources shall post- employment opportunities for Regular Vacancies consistent with the
approved Recruitment and Selection Plan.
The Employment Announcement shall include the following:
1. Classification Title
2. Salary Rate and/or Range
3. Essential Functions
4. Minimum Required Qualifications
5. Selection/Examination PlanSkills Exam
6. Application Filing Instructions
7. Equal Employment Opportunity Employer Statement
B. Disqualification of Applicants
Applicants may be disqualified at any time during the process for any of the following reasons:
1. The Applicant is found to lack any of the minimum job requirements established for the
position.
2. The Applicant has made a false statement of material fact in the application or has
committed fraud or deception in the selection process or in securing eligibility for
Appointment.
3. The Applicant has a history of less than satisfactory employment.
4. The Applicant uses or attempts to use any personal or political influence to further
eligibility.
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
RECRUITMENT, SELECTION, AND EMPLOYMENT
POLICY
24 11/04/98 09/02/09
10/2/13
Page 4 of 54
5. The Applicant has without authorization directly or indirectly obtained information
regarding examinations.
6. The Applicant fails to submit his or her application correctly in compliance with
articulated guidelines or within the prescribed time limits.
7. The Applicant has taken part in the compilation, administration, or correction of the
examinations for the position for which he/she is an Applicant.
8. Any other reason deemed by the General Manager to protect the best interests of the
District.
C. Examination Content
The Recruitment and Selection Plan shall be job-related in order to determine the ability of
Applicants to perform the duties of the job classification. The plan may provide for one or more of
the following types of examinations:
1. Review of Employment Application and/or Required Supplementary Material(s);
2. Written Examination;
3. Physical Agility and/or Performance Skill Examination; or
4. Oral Interview.
D. Eligible Lists
Eligible Lists may be maintained to fill current and future vacancies. The Eligible List may will be
valid for up to twelve (12) months from Date of Promulgation. Human Resources may pull
Applicants from any Eligible List in lieu of posting a position or to augment the Applicant pool for
other similar classifications with related skills and abilities.
E. Conditions of Appointment
Once an Applicant is determined to be the best qualified, but prior to Appointment, the Applicant
shall meet and agree to the terms and conditions of employment specified for a particular position.
Failure of such pre-employment examinations may cause the Applicant to be disqualified for
employment. Conditions of employment may include, but are not limited to the following:
1. Physical Fitness/Medical Examination;
2. Drug/Alcohol Screening;
3. Verification of lawful work status under Immigration rules; and
4. Verification of employment, education, certificates, licenses, driving, and criminal history
including fingerprinting..
F. Evaluation of Criminal Conviction Information
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
RECRUITMENT, SELECTION, AND EMPLOYMENT
POLICY
24 11/04/98 09/02/09
10/2/13
Page 5 of 54
Upon receipt of the Ccriminal Conviction information, the District shall determine if the information
shall disqualify the Applicant. There shall be an automatic disqualification for employment for any
of the following:
a. Any felony Conviction;
b. Any misdemeanor Conviction within one year preceding the date of application for any
offense(s) considered to be crimes of moral turpitude by any court of the state, and/or
crimes involving, firearms, explosives, violence, dishonesty and/or requiring registration
under Penal Code §290; or
c. Intentionally failing to disclose a prior Conviction of any type, unless said Conviction has
been otherwise exempted by law.
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
EMPLOYMENT OR TERMINATION OF EMPLOYMENT OF
DISTRICT PERSONNEL
12 8/21/91 10/2/13
Page 1 of 1
PURPOSE
To establish procedures for the employment or termination of
executive, staff and other personnel.
BACKGROUND
Section 71340 of the California Water Code provides that the Board
of Directors of Municipal Water Districts shall appoint the
following personnel, who are designated as officers of the
District: Secretary, Treasurer, Attorney, General Manager and
Auditor. In addition, the Board may appoint a Deputy Secretary
and a Deputy Treasurer. Each of such officers is to serve at the
pleasure of the Board. Section 71341 of the California Water Code
provides that the Board may appoint such additional assistants and
employees as it deems necessary to operate the District. The
essence of these provisions is set forth in Section 1.02 of the
District Ordinances.
Section 71362 of the California Water Code provides that, subject
to the approval of the Board of Directors, the General Manager
shall have the authority to employ and discharge all employees and
assistants, other than those referred to in Section 71340, at
pleasure, and to prescribe their duties and fix their
compensation. These provisions are set forth in Section 2.01 of
the District Ordinances. All employment at the District is thus
‘‘at-will,’’ pursuant to Section 71362, and both employees and the
District have the right to terminate employment at any time, with
or without advance notice, and with or without cause.
POLICY
In accordance with the above provisions, the District shall employ or
terminate District personnel as follows:
1. The employment or termination of personnel for the District
position of General Manager, Secretary, Deputy Secretary,
Treasurer, Deputy Treasurer, Attorney, Controller or Auditor,
or the assistant or deputy to any of such positions, shall be
made only by action of the Board of Directors.
2. The General Manager shall employ or terminate personnel for
the District position of Assistant General Manager provided
that, prior to taking final action thereon, the General
Manager shall notify the Board of Directors of his/her
intention to so employ or terminate.
3. The General Manager shall employ or terminate personnel for
all other District positions.
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
RECRUITMENT, SELECTION, AND EMPLOYMENT
POLICY
24 11/04/98 10/2/13
Page 1 of 5
PURPOSE
It is the purpose of this policy to provide guidelines for the recruitment and selection of regular,
student intern, temporary and/or contract employees.
POLICY
It is the policy of the Otay Water District (“District”) to recruit and select the best qualified Applicants
on the basis of job-related standards of experience, education, training, ability, and merit; to
encourage members of the communities which we serve to apply for employment opportunities with
the District; to encourage District employees to apply for positions for which they believe they qualify,
to assure that qualified internal Applicants are given fair and adequate consideration; and to advance
regular District employees when it is determined that they are the best qualified.
EQUAL EMPLOYMENT OPPORTUNITY
The District is an equal opportunity employer. All employees and Applicants shall receive equal
consideration and treatment. The District shall recruit, hire, and promote the best qualified individuals
without regard to race, color, religion, sex (including gender, pregnancy, childbirth, or related medical
condition), national origin, ancestry, age, physical or mental disability, medical condition, marital
status, sexual orientation, or membership in any other “protected class” recognized by California or
Federal law.
AUTHORITY OF THE GENERAL MANAGER AND EMPLOYMENT AT WILL
Section 2.01 of the District’s Code of Ordinance provides that, pursuant to Sections 71362 and 71363
of the California Water Code, the General Manager has the authority to manage and operate the
affairs of the District. This authority includes the employment, discharging and fixing of compensation
for all employees and assistants, except those referred to in California Water Code Section 71340, at
pleasure, and to prescribe their duties and promulgate specific rules and regulations for such
employees and assistants. All employment at the District is thus “at-will,” pursuant to Section 71362,
and both employees and the District have a right to terminate employment at any time, with or without
advance notice, and with or without cause.
The General Manager’s authority also includes making appointments of temporary or contract
employees needed to perform District work resulting from such matters as interim vacancies, peak
workload, and special projects so long as he/she operates within Board-approved budgeted
appropriation levels. Contract or Temporary Appointments are not subject to amount limits for
agreements, contracts, or other documents as defined in Section 2.01(E) of the District’s Code of
Ordinance, or to formal competition, selection and advertisement requirements identified herein.
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
RECRUITMENT, SELECTION, AND EMPLOYMENT
POLICY
24 11/04/98 10/2/13
Page 2 of 5
DEFINITIONS
A. Applicant: A person applying for a position, including a District employee who seeks
Appointment to a different position.
B. Appointment: The employment of a person in a position, whether on a regular or temporary
basis.
C. Closed/Promotional Recruitment: A recruitment open only to qualified regular District
employees, or open only to qualified regular District employees in a particular classification, unit
or division.
D. Conviction: Any sentence, suspended sentence, probation or other resolution followed by a
verdict, plea (including a no contest plea) or other finding of guilt. The term “Conviction,” as
used herein, shall not include any conviction that has been otherwise exempted by law.
E. Eligible List: A list of qualified Applicants who remain eligible for consideration for a position.
F. Employment Announcement: A formal notice by the District of an employment opportunity.
G. Open/Competitive Recruitment: A recruitment open to all interested qualified Applicants.
H. Promulgation: The date Human Resources certifies the list of eligible Applicants for
consideration.
I. Qualified Applicant: An Applicant who has passed all elements of the selection process, would
be at least 18 years old at the time of Appointment and remains eligible for Appointment.
J. Recruitment and Selection Plan: A planned process to establish an adequate pool of qualified
Applicants which shall consist of an open/competitive or a Closed/Promotional Recruitment.
K. Regular Appointment: An Appointment to a regular authorized position with benefits.
L. Regular Vacancy: A vacancy in an authorized position.
M. Student Intern: An employee who is currently enrolled at or near full-time status as a student in
an accredited community college, college, or university in an undergraduate or graduate
program in good academic standing.
N. Temporary Appointment: An Appointment made for a specific duration, generally not to exceed
one year. Temporary Appointments may be exempt from the formal Recruitment and Selection
Plan.
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
RECRUITMENT, SELECTION, AND EMPLOYMENT
POLICY
24 11/04/98 10/2/13
Page 3 of 5
RECRUITMENT AND SELECTION PLAN
All Regular Vacancies shall be filled through an Open/Competitive Recruitment and Selection Plan
unless otherwise approved by the General Manager. This is consistent with best practice and
expected to maximize community participation, competition, diversity, and the number of highly
qualified Applicants available for consideration for employment. However, the General Manager may
authorize a Closed/Promotional Recruitment and Selection Plan given the requirements of the
position and the quality of the internal Applicant pool.
All Applicants for regular positions shall submit to the same Recruitment and Selection Plan for that
position. The General Manager may approve revising the Recruitment and Selection Plan in order to
better meet the needs of the District.
A. Notice of Employment Opportunities
Human Resources shall post-employment opportunities for Regular Vacancies consistent with the
approved Recruitment and Selection Plan.
The Employment Announcement shall include the following:
1. Classification Title
2. Salary Rate and/or Range
3. Essential Functions
4. Required Qualifications
5. Skills Exam
6. Application Filing Instructions
7. Equal Employment Opportunity Employer Statement
B. Disqualification of Applicants
Applicants may be disqualified at any time during the process for any of the following reasons:
1. The Applicant is found to lack any of the minimum job requirements established for the
position.
2. The Applicant has made a false statement of material fact in the application or has
committed fraud or deception in the selection process or in securing eligibility for
Appointment.
3. The Applicant has a history of less than satisfactory employment.
4. The Applicant uses or attempts to use any personal or political influence to further
eligibility.
5. The Applicant has without authorization directly or indirectly obtained information
regarding examinations.
6. The Applicant fails to submit his or her application in compliance with articulated
guidelines or within the prescribed time limits.
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
RECRUITMENT, SELECTION, AND EMPLOYMENT
POLICY
24 11/04/98 10/2/13
Page 4 of 5
7. The Applicant has taken part in the compilation, administration, or correction of the
examinations for the position for which he/she is an Applicant.
8. Any other reason deemed by the General Manager to protect the best interests of the
District.
C. Examination Content
The Recruitment and Selection Plan shall be job-related in order to determine the ability of
Applicants to perform the duties of the job classification. The plan may provide for one or more of
the following types of examinations:
1. Review of Employment Application and/or Required Supplementary Material(s);
2. Written Examination;
3. Physical Agility and/or Performance Skill Examination; or
4. Oral Interview.
D. Eligible Lists
Eligible Lists may be maintained to fill current and future vacancies. The Eligible List will be valid
for up to twelve (12) months from Date of Promulgation. Human Resources may pull Applicants
from any Eligible List in lieu of posting a position or to augment the Applicant pool for other similar
classifications with related skills and abilities.
E. Conditions of Appointment
Once an Applicant is determined to be the best qualified, but prior to Appointment, the Applicant
shall meet and agree to the terms and conditions of employment specified for a particular position.
Failure of such pre-employment examinations may cause the Applicant to be disqualified for
employment. Conditions of employment may include, but are not limited to the following:
1. Physical Fitness/Medical Examination;
2. Drug/Alcohol Screening;
3. Verification of lawful work status under Immigration rules; and
4. Verification of employment, education, certificates, licenses, driving, and criminal history
including fingerprinting.
F. Evaluation of Criminal Conviction Information
Upon receipt of the Criminal Conviction information, the District shall determine if the information
shall disqualify the Applicant. There shall be an automatic disqualification for employment for any
of the following:
a. Any felony Conviction;
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
RECRUITMENT, SELECTION, AND EMPLOYMENT
POLICY
24 11/04/98 10/2/13
Page 5 of 5
b. Any misdemeanor Conviction within one year preceding the date of application for any
offense(s) considered to be crimes of moral turpitude by any court of the state, and/or
crimes involving, firearms, explosives, violence, dishonesty and/or requiring registration
under Penal Code §290; or
c. Intentionally failing to disclose a prior Conviction of any type, unless said Conviction has
been otherwise exempted by law.
STAFF REPORT
TYPE MEETING: Regular Board Meeting MEETING DATE: October 2, 2013
SUBMITTED BY: Marissa Dychitan,
Senior Accountant
PROJECT: DIV. NO. All
APPROVED BY:
(Chief)
Kevin K. Koeppen, Finance Manager
Joseph R. Beachem, Chief Financial Officer
German Alvarez, Assistant General Manager
Mark Watton, General Manager
SUBJECT: Adjust the Wheeling Rate for the Delivery of Treaty Waters to
Mexico to $64.14 for Calendar Year 2014
GENERAL MANAGER’S RECOMMENDATION:
That the Board authorize the General Manager to adjust the wheeling
rate for the delivery of Treaty Waters to Mexico to $64.14 for
Calendar Year 2014.
COMMITTEE ACTION:
See Attachment A.
BACKGROUND:
The calculation of the wheeling rate for temporary emergency water
deliveries to Mexico is performed on an annual basis. Any changes to
the rate shall be approved by the District’s Board of Directors.
This is the fourth consecutive adjustment under the current contract.
Under terms and conditions of the current contract, which was
originally executed in 2003 and subsequently extended via amendment
No. 1 in 2008, the District’s pricing for energy and Operations and
Maintenance (O&M) costs attributable to water delivered to Mexico is
due no later than 45 days prior to the start of each calendar year
(CY) and will remain constant for the calendar year. To meet this
required timing and adjust the rate effective January 1, 2014, the
Board’s approval of the new rate is due to the United States
Commissioner no later than November 16, 2013.
The District’s contract to deliver water to Mexico is currently in
effect through November 9, 2013. On September 5, 2013 the District
received a request from CWA for notification as to the District’s
willingness to consider extending the contract of emergency water
delivery to Mexico. Staff is drafting a response to CWA’s inquiry
regarding the District’s willingness to consider extending the
contract. Staff is anticipating that a second amendment extending
the existing contract will be forthcoming and is submitting this
recommendation of adjustment to the wheeling rate in accordance with
the current terms and conditions.
Deliveries of water to Mexico are based on a purchase schedule
provided by Mexico to the United States Commissioner on a calendar
year basis, and each year’s deliveries are priced based on the most
current calculation of prior fiscal years’ costs. On October 9,
2012, staff presented the results of their review and the Board
approved a rate for CY 2013 of $58.14 per acre-foot. The $6.00
(10.3%) year-over–year increase is primarily due to increasing SDG&E
costs, which account for $5.74 or 95% of the total rate increase.
The increase in SDG&E costs is a result of four 2.5% rate increases
that SDG&E intends to charge the District during Fiscal 2014. The
remaining $.26 increase is due to minor increases in operational and
maintenance costs.
ANALYSIS:
Water is pumped to the Mexico connection from the District’s 870-1
Pump Station, which also pumps water to the District’s 870-1
Reservoir in the Otay Mesa area. There are a total of 4 energy bills
(SDG&E) attributable to the pump station and these bills are used in
the calculations for the energy portion of the rate the District
charges Mexico. The water volumes pumped to both Mexico and the
reservoir are added together, and the energy costs for Mexico are
allocated based on the respective percentage of the total water
volume. Similarly, maintenance costs for the District’s distribution
infrastructure from CWA to the Mexico border connection are computed
based on Mexico’s percentage of the total water volume pumped through
that portion of the District’s infrastructure. The energy costs are
then added to the maintenance and repair costs and expressed as an
overall rate per acre-foot.
Based on the methodology described above, staff has recalculated the
“unit payment due OWD for delivery charges and other expenses
($/acre-foot)” to be used by the San Diego County Water Authority
(CWA) on their monthly billing invoices to Mexico for water
deliveries. Effective January 1, 2014, the proposed rate is $64.14
per acre-foot.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
This adjustment maintains the District in a projected cost neutral
position.
STRATEGIC OUTLOOK:
Strengthen the long-term financial plan.
LEGAL IMPACT:
None.
General Manager
Attachments:
A) Committee Action Form
ATTACHMENT A
SUBJECT/PROJECT:
Adjust the Wheeling Rate for the Delivery of Treaty Waters
to Mexico to $64.14 for Calendar Year 2013
COMMITTEE ACTION:
The Finance, Administration and Communications Committee reviewed
this item at a meeting held on September 17, 2013 and the following
comments were made:
Staff is requesting that the Board approve the adjustment of the
wheeling rate for the delivery of Treaty Waters to Mexico to
$64.14 per AF for calendar year 2014.
This is an annual process and is the fourth consecutive year that
an adjustment has been presented to the Board.
Staff is requesting that the AF rate be adjusted from $58.14 to
$64.14. The $6 increase is primarily due to increases in SDG&E
costs. The District has budgeted for four 2.5% increases from
SDG&E within the next year.
The current contract will expire on November 9, 2013 and CWA has
requested that the District provide notification that it is
willing to consider extending the contract.
Staff is putting forth this rate adjustment anticipating that an
agreement will be reached extending the existing contract.
In response to an inquiry from the committee, staff indicated
that it took approximately eight (8) hours to calculate the new
wheeling rate. The task required data gathering, communicating
with operations and other departmental staff and drafting the
staff report.
Following the discussion, the committee supported staffs’
recommendation and presentation to the full board as a consent item.
STAFF REPORT
TYPE MEETING: Regular Board Meeting MEETING DATE: October 2, 2013
SUBMITTED BY: Mark Watton,
General Manager
W.O./G.F. NO: DIV. NO.
APPROVED BY:
Susan Cruz, District Secretary
Mark Watton, General Manager
SUBJECT: Board of Directors 2013 Calendar of Meetings
GENERAL MANAGER’S RECOMMENDATION:
At the request of the Board, the attached Board of Director’s meeting
calendar for 2013 is being presented for discussion.
PURPOSE:
This staff report is being presented to provide the Board the
opportunity to review the 2013 Board of Director’s meeting calendars
and amend the schedule as needed.
COMMITTEE ACTION:
N/A
ANALYSIS:
The Board requested that this item be presented at each meeting so
they may have an opportunity to review the Board meeting calendar
schedule and amend it as needed.
STRATEGIC GOAL:
N/A
FISCAL IMPACT:
None.
LEGAL IMPACT:
None.
Attachments: Calendar of Meetings for 2013
G:\UserData\DistSec\WINWORD\STAFRPTS\Board Meeting Calendar 10-2-13.doc
Board of Directors, Workshops
and Committee Meetings
2013
Regular Board Meetings:
Special Board or Committee Meetings (3rd
Wednesday of Each Month or as Noted)
January 8, 2013
February 6, 2013
March 6, 2013
April 3, 2013
May 1, 2013
June 5, 2013
July 3, 2013
August 7, 2013
September 4, 2013
October 2, 2013
November 6, 2013
December 4, 2013
January 16, 2013
February 20, 2013
March 20, 2013
April 17, 2013
May 15, 2013
June 19, 2013
July 17, 2013
August 21, 2013
September 18, 2013
October 16, 2013
November 20, 2013
SPECIAL BOARD MEETINGS:
BOARD WORKSHOPS:
STAFF REPORT
TYPE MEETING: Regular Board
MEETING DATE: October 2, 2013
SUBMITTED BY:
Geoffrey Stevens, Chief
Information Officer
PROJECT: Various DIV. NO. ALL
APPROVED BY:
German Alvarez, Assistant General Manager
Mark Watton, General Manager
SUBJECT: INFORMATIONAL ITEM - FY 2013 YEAR-END STRATEGIC PLAN AND
PERFORMANCE MEASURES REPORT
GENERAL MANAGER’S RECOMMENDATION:
No recommendation. This is an informational item only.
COMMITTEE ACTION:
See “Attachment A”.
PURPOSE:
To provide a fiscal year-end report on the District’s Strategic
Performance Plan for FY 2013.
ANALYSIS:
The District has completed the second year of the three year
Strategic Plan for Fiscal Years 2012-2014. Overall, results for both
the Strategic Objectives and the Performance Measures exceeded the
targets of 90% and 75% respectively.
2
Strategic Plan Objectives
Strategic Plan Objectives are designed to ensure staff is making the
appropriate high-level changes necessary to move the agency in the
planned direction to meet new challenges and opportunities. Objective
results were on target at 95% complete, ahead or on schedule. These
results are slightly higher than the previous year. Two (2) items are
behind but being addressed. Four (4) items are excluded from the
statistic because they are either “on hold” or did not begin until FY
14.
95% of Strategic Plan Objectives (41 of 43) Completed or On Schedule
Performance Measures
Performance measures are designed to track the day-to-day performance
of the District. These items measure the effectiveness and efficiency
of the daily operations and, where possible, staff utilizes the AWWA
QualServe Benchmarks as the basis for comparison. The overall goal is
that at least 75% of these measures be rated “on target”. Year-end FY
2013 District results also exceed the goal with 35 of 43 (81%) items
achieving the desired level or better.
81% of Performance Measures (35 of 43) On or Above Target
3
Next Steps
Staff is beginning to prepare the FY 15-17 Strategic Plan to be
presented with the FY 15 Budget early next year. Every three (3)
years the District is committed to taking a more in-depth look at the
strategic issues we face and revising the major elements of the plan,
including a review of the mission, vision, and goals. To accomplish
this, staff will review current research on the industry and industry
trends, as well as meet with staff to review the plan and obtain
their comments and suggestions.
Committee Reports – Slideshow
The Strategic Plan results are presented to both the Finance,
Administration, and Communications Committee and the Engineering,
Operations, and Water Resources Committee with a specific focus on
the most relevant information for each Committee.
Strategic Plan Available to Board from the Internet
All of the strategic plan results and associated details are provided
in a real time, interactive web-based application available to the
Board through a VPN connection available from the District Secretary.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
Informational item only, no fiscal impact.
STRATEGIC GOAL:
Strategic Plan and Performance Measures reporting is a critical
element in providing performance reporting to the Board and
staff.
LEGAL IMPACT:
N/A.
Attachments: Attachment A – Committee Action Report
Attachment B – PowerPoint Presentation
ATTACHMENT A
SUBJECT/PROJECT: INFORMATIONAL ITEM - FY 2013 YEAR-END STRATEGIC PLAN AND
PERFORMANCE MEASURES REPORT
COMMITTEE ACTION:
The Finance, Administration and Communications Committee and the
Engineering, Operations, and Water Resources Committee reviewed this
item at a meeting held on September 17, 2013 and September 23, 2013,
respectively, and the following comments were made:
Staff presented the Fiscal Year 2013 Year-end Strategic Plan and
Performance Measures Report.
It was indicated that the District is now in the tenth (10) year
of the Strategic Plan process. The Strategic Performance Plan is
built in three (3) year increments and the District is currently
in year 2013 of the 2012 to 2014 Strategic Performance Plan.
The plan is broken down into two (2) parts:
Reporting on Strategic Objectives
Objectives are projects/tasks that are necessary in
order to be ready for the future
Reporting on Performance Measures
Specific measures of daily performance of critical
activities (assuring that the District is being run
well)
Staff indicated that 41 of 43 objectives in the FY 2013 Strategic
Plan is complete or 95% complete. The District’s target is 90%.
It was indicated that two items are behind schedule, but are back
on track:
Data collection related to the District’s Asset Management
Program
Replacing the current SCADA system with a new system
One item has been placed on hold related to the renegotiating of
the South Bay Water Reclamation Plant recycle water supply with
the city of San Diego. This is out of the District’s control.
Three (3) items have not yet been started as they are scheduled to
begin in FY 2014:
Develop Water and Sewer Capacity Fees for Expansion
Negotiate a successor Memorandum of Understanding for
represented employees
Evaluate the pay-for-performance program to ensure the
District is rewarding employees for innovations and business
process review
The balanced scorecard has four (4) components and is basically
looking at the District’s Strategic objectives from the following
perspectives:
Customer
Finance
Business Process
Learning and Growth
The idea is designed to ensure broad focus, not just in the
financial area, where many Strategic Plans initially place their
focus, but to focus across the above four (4) areas.
Staff reviewed in detail the status of each balance scorecard
component; Customer, Finance, Business Process, and Learning and
Growth (see attached copy of presentation).
Staff also reviewed in detail (see attached copy of presentation)
the results of the performance measures. The performance measures
indicate the success of the District’s day-to-day operations.
Thirty-five (35) of the 43 (or 81%) of the performance measures
are complete, ahead or on target. The target was 75%.
It was noted that the performance measure for, “Total Customer
Water Saved,” is behind target as this is a program that is
waning. The water savings is based on the number of water saving
devices that are installed. As most homes have already
implemented water saving devices, fewer of the devices are being
installed and, thus, the District’s performance is below target.
This measure will be reevaluated in FY 2014.
Staff stated that the performance measure for, “Construction
Change Order Incidence (without allowances)” is below target
because it has been a struggle to figure out the difference
between a change order and change in scope.
The “CIP Project Expenditure vs. Budget” performance measure is
below target due to delays with large projects that are out of the
District’s control. As projects are delayed, expenditures are
affected and results in underspent monies and the inability to
reconcile with the District’s budget.
The performance measure for, “Project Closeout Time,” was slightly
below target. This measure is related to how quickly a project is
closed out and is based on a closeout time of no more than 45 days
per quarter in a single year. It was noted that this measure may
be revised to look at percentages for plan, design, and build
separately instead of looking at the performance as a whole.
Staff indicated that the performance measure for, “Website Hits,”
is much higher than target as staff now includes the number of
customers visiting the District’s billing site in the measurement.
The customer billing site is receiving up to 30,000 hits per month
and is the reason the measure is much higher than the set target.
The “Unplanned Disruptions (Qualserve)” measure was below target
for three (3) quarters and by the fourth quarter was within the
target. However, the overall measure was below target. The
target is to have no more than .7 disruptions per 1000 accounts in
a single year. It was noted that the District receives a
notification from QualServe even with a minimal amount of
disruptions (17 customer disruption per quarter). Staff plans to
meet with Qualserve to discuss this standard.
It was discussed with regard to the performance measures for the
“Valve Maintenance Program” and the “Valve Exercising Program”
that the target was to have no less than 2400 valves exercised in
a single year. This original goal required that every District
valve be exercised annually. It was found that, as a goal, it was
not cost effective to try and exercise every valve as it requires
a lot of personnel to do so. The goal was recently changed to
exercise those valves that are most critical to systems operations
(mains, transmission mains, etc.) on an annual basis. All other
valves will be exercised once every four (4) to five (5) years.
It was noted that if a valve is not exercised for a long time, it
will sometimes stick and the valve will not close. Thus, the
reason for the valve exercise program.
It was further discussed that in previous years, the District did
meet the target of exercising every District valve every year.
The main concern was to assure that all the system valves worked
properly and that they were all documented in the District’s
Asset Management System. This part of the program has been
completed.
Because of staffing reductions, the employees who were assigned
to the valve program were reassigned to more critical work. The
AWWA standard is to exercise the most critical valves once a
year. Staff then refined the program to exercise yearly only
those valves that are critical to systems operations and all
others every four (4) to five (5) years.
Staff did consider outsourcing, however, an individual does need
to have knowledge of water systems to exercise valves as it is not
simply opening and closing the valves. There is a technique to
open/close valves to assure the lines are not “hammered.”
It was indicated that the next steps in the Strategic Planning
process is to reevaluate current goals and strategies for the FY
2015 to 2017 plan. In the new plan, staff will be focusing on
“Strategy Maps” which is to more carefully tie together our
objectives with strategies and goals. For example, how the
objectives impact goals if it is decided to complete only 50% of a
certain objective. This is a best practice and the next evolution
in the District’s Strategic Planning program.
The FY 2015 – 2017 Strategic Plan is expected to be completed and
finalized by March 2015, in line with the budget process, and
adopted with the FY 2015 budget.
In response to a question by the Committee, staff stated that the
Strategic Plan helps stimulate discussion in areas that need
improvement and has also helped improve trending and reaching
benchmarks. Staff noted that the District has been consistent
with using its Strategic Plan style for 10 years and seems to be
working.
The Committee requested that a Board Workshop be held so that
staff can provide an update of the District’s Strategic Plan and
its progress for the past 10 years.
Following the discussion, the committee supported staffs’
recommendation and presentation to the full board as an informational
item.
Otay Water District
Strategic Performance Plan
FY 2013 Year-End Report
Introduction
•We are in the tenth year of strategic plan.
•Overall plan is A three year plan FY 2012-2014.
•Report to board twice per year .
•This report is for year end 2013.
•A - Plan reports on strategic objectives .
•Those projects / tasks necessary to position Otay for change.
•Summary level report on balance scorecard.
•B - Plan reports on performance measures.
•Specific measures of daily performance of critical activities
(QualServe based when applicable).
A. Strategic Plan Objectives
•Overall Results
•Breakdown By “Balanced Scorecard"
•Designed to Ensure Broad Focus to Strategic Plan
•Align Goals / Objectives with Four Key Dimensions
•Customer
•Finance
•Business Process
•Learning and Growth
Results for FY2013 Year End
Strategic Objectives
41 of 43 objectives complete, ahead or on target (95%)
Target is 90%
Balanced Scorecard Perspective
•Industry Best Practice (Kaplan and Norton HBS)
•Designed to Ensure Broad Focus to Strategic Plan
•Align Goals / Objectives with Four Key Dimensions
Customer Finance
Business
Process
Learning
and
Growth
Customer
•Deliver high quality services to meet customer needs, and
increase confidence of the customer in the value the District
provides.
•Maximize our Customer Satisfaction by expanding and improving
communications
Enhance communications with customers using our new phone system
Regularly produce and evaluate communications tools and explore the effective
use of new media options including: electronic newsletters, auto-dialer services,
video stream
Continue promoting the Water Conservation Garden as a venue for new
homeowners, developers, businesses and existing homeowners
Increase customers employing on-line bill payment
Increase conservation related communications by expanding web-based
information
Financial
•Provide enhanced value by directing and managing the
financial issues that are critical to the District.
•Improve Financial Information and Billing Systems
Strengthen the long-term financial plan
Develop Water and Sewer Capacity Fees for Expansion
Re-negotiate the South Bay Water Reclamation Plant (SBWRP)
Recycled Water Supply with the City of San Diego
Evaluate the feasibility of replacing the existing customer
information system or migrating to the new version of the Eden
software
Streamline requisition and purchasing procedures
Improve financial planning and communication regarding the
expenditure of District funds
Business Process
•Improve business functionality by constantly improving
the efficiency and effectiveness of important processes.
•Actively Manage Water Supply and Demand
Prepare and implement a Wastewater Management Plan
Implement the recommendations within the Integrated Water Resources
Plan (IRP) to acquire alternative and/or additional potable and recycled
water supplies and resource reliability
Continue working with the City of Chula Vista (City) for the possible
development of a MBR Plant and for a potential agreement with the City for
recycled water supplies from the MBR Plant
Work with the District’s largest potable water customers to convert landscape and interior water use to recycled water where fiscally feasible
and safe
Ensure best practices are followed in meeting the 20 by 2020 conservation
targets including reclassification of industrial and commercial customers
Educate and work with local agencies and others to influence developers,
builders, and to incorporate practical water efficient practices in new
construction
Business Process (Continued)
•Identify and implement improvements to the following business
processes
Strengthen CIP planning, budgeting, and cost tracking processes
Implement a water loss management program
Streamline Accounts Payable business processes
Develop complete Asset Management Program
Enhance security processes and planning
Update the District’s National Incident Management System (NIMS)
Emergency Management
Update the District-wide Records Management program
Improve and streamline meter related processes
Implement GIS-centric work order system
Streamline Inventory procedures
Complete valve exercising program business processes
Evaluate opportunities to combine or transfer similar work functions
Business Process (Continued)
Develop and implement large meter vault retrofit programs
Develop large and small meter test bench strategy
Replace SCADA software system
Improve the operating cost and efficiency of data center and network
services
Streamline Finance business processes
Develop data collection and condition assessment for collection system
facilities
Develop data collection and condition assessment for potable system
facilities
Develop gen-set load bank testing
Streamline Customer Service business processes
Implement the recommendation for improving response to extended
power outages
Implement wireless radio and data network for field operators
Learning and Growth
•Provide the leadership, tools, and management
commitment to become a more results oriented culture.
•Results-Oriented Workforce
Identify management initiatives for represented/unrepresented employees in preparation for negotiations that will provide more efficiencies and more
flexibility
Evaluate polices and procedures as appropriate to streamline processes and
ensure the District remains competitive
Review classification plan with the goal of providing greater flexibility
Negotiate a successor Memorandum of Understanding for represented employees
for 2014 and beyond, and related compensations and benefits for unrepresented employees
Senior Management Team to develop summary of expectations for management
team to manage change in the future
Update performance evaluation categories/program to ensure a results-oriented
workforce and update and provide training if needed
Evaluate pay-for-performance program to ensure the District is rewarding
employees for innovations and business process review
B. Performance Measures – Detail
Meets or Exceeds Target
Does Not Meet Target
Yay!
Boo!
Results for FY2013 Year End
Performance Measures
35 of 43 performance measures complete, ahead or on target (81%)
by year end. Target is 75%
Measure 1.2.101, Blanket Order Activity, aims to be above all set targets in order to have no less than 15%
of material purchases acquired via blanket POs per quarter in a single year.
Blanket Order Activity 1.2.101
Pe
r
c
e
n
t
a
g
e
Total Customer Water Saved 1.3.102
Measure 1.3.102, Total Water Saved, aims to be above all set targets in order to save more than 100 acre
feet of water in a single year.
Ac
r
e
F
e
e
t
Measure being
Revised in FY14
Measure 1.3.103, Otay Water Use, aims to be below 172 Gallons Per Day
Gallons Per Capita per Day 1.3.103
Ac
r
e
F
e
e
t
Measure 1.1.100, Customer Satisfaction, is a once yearly survey that is reported on annually in the third
quarter and represents the results for the given fiscal year.
Customer Satisfaction 1.1.100 Measured Once per Fiscal Year
Pe
r
c
e
n
t
a
g
e
Health & Safety Severity Rate (QualServe) 1.4.104
Measure 1.4.104, H & S Severity Rate, aims to be below all set targets in order to have no more than 30%
severity rate per quarter in a single year.
Pe
r
c
e
n
t
a
g
e
Measure 1.4.105, Turnover Rate, aims to be below all set targets in order to have less than 5% turnover in a
single year.
Pe
r
c
e
n
t
a
g
e
Employee Turnover Rate 1.4.105
Measure 1.4.106, Training Hours per Employee, aims to be above all set targets in order to have more than
12 hours of training per employee in a single year.
Training Hours per Employee 1.4.106
Ho
u
r
s
Measure 1.4.106, Training Hours per Employee, aims to be above all set targets in order to have more than
12 hours of training per employee in a single year.
Safety Training Hours per Employee 1.4.107
Ho
u
r
s
Measure 2.2.201, Construction Change Order Incidence, aims to be below all set targets in order to have no
more than 2 % in one year
% rate of change orders in a single year.
Construction Change Order Incidence (without allowances) 2.2.201
Pe
r
c
e
n
t
a
g
e
Measure 2.2.200, CIP Project Expenditure vs. Budget, aims to be below all set targets in order to keep
expenditures below 100% of the budgeted amount for a single year. Note: Annual result aims to be between
95-100% but is not to exceed 100%. Being significantly below target also gives the measure a “not on
target” status.
CIP Project Expenditure vs. Budget 2.2.200
Pe
r
c
e
n
t
a
g
e
Measure 2.3.202, Mark Out Accuracy, aims to have no less than 100% mark out accuracy every quarter in a
single year.
Mark Out Accuracy 2.3.202
Pe
r
c
e
n
t
a
g
e
Measure 2.3.203, Project Closeout Time, aims to be below all set targets in order to have an average
closeout time of no more than 45 days per quarter in a single year.
Note: No projects closed out in the 1st, quarter 2013 .
Project Closeout Time 2.3.203
Da
y
s
NA
Answer Rate 3.1.300
Measure 3.1.300, Answer Rate, aims to be above all set targets in order to have an average answer rate of
no less than 97% .
Pe
r
c
e
n
t
a
g
e
Measure 3.2.301, O & M Cost per Account, aims to be below all set targets in order to keep O & M cost per
account less than $510.40 in a single year.
O & M Cost per Account (QualServe) 3.2.301
Do
l
l
a
r
s
Measure 3.2.302, Billing Accuracy, aims to be above all set targets in order to have no less than 99.8%
billing accuracy per quarter in a single year.
Billing Accuracy (QualServe) 3.2.302
Pe
r
c
e
n
t
a
g
e
Measure 3.2.302, Billing Accuracy, aims to be above all set targets in order to have no less than 99.8%
billing accuracy per quarter in a single year.
Overtime Percentage 3.2.303
Pe
r
c
e
n
t
a
g
e
Measure 3.2.304, Sewer Rate Ranking, is a once yearly survey that is reported on annually in the first
quarter and represents the results for the given fiscal year. The District’s goal was to be in the top 50.
Sewer Rate Ranking 3.2.304 Measured Once per Fiscal Year
Pe
r
c
e
n
t
a
g
e
Measure 3.2.305, Water Rate Ranking, is a once yearly survey that is reported on annually in the first
quarter and represents the results for the given fiscal year. The District’s goal was to be in the top 50.
Water Rate Ranking 3.2.305 Measured Once per Fiscal Year
Pe
r
c
e
n
t
a
g
e
Measure 3.2.306, Debt Coverage Ration aims to be greater than 148%. It is measured annually.
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Annual Measure
Calculated in 4th Q
Debt Coverage Ratio (QualServe) – YTD 3.2.306
Reserve Level 3.2.307
Measure 3.2.307, Reserve Level, aims to be no less than 85%. It is measured annually.
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In Development
Annual Measure
Calculated at year end.
Measure 3.3.308, Distribution System Loss, aims to be below all set targets in order to ensure less than 5%
of unaccounted water in a single year.
*The calculation is a year-to-date calculation, so Qtr Result = YTD Result.
Distribution System Loss (QualServe) 3.3.308
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Customer Satisfaction with Website 4.1.400
Measure 4.1.400, Customer Satisfaction with Website, is a once yearly survey that is reported on annually in
the second quarter and represents the results for the given fiscal year.
Measured Once per Fiscal Year
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Measure 4.3.401, Network Availability, aims to be above all set targets in order to have an average of no
less than 99.2% network availability per quarter in a single year.
Network Availability 4.3.401
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Website Hits 4.4.402
Measure 4.4.402, Website Hits, aims to be above all set targets in order to have an average of no less than
12,100 website hits per quarter in a single year.
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Measure 5.1.500, Unplanned Disruptions, aims to be below all set targets in order to have no more than .7
disruptions per 1000 accounts in a single year.
Note: Target is expressed as number of disruptions per 1000 accounts
Unplanned Disruptions (QualServe) 5.1.500
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Measure 5.1.501, Technical Quality Complaint, aims to be below all set targets in order to have no more
than 9 complaints per 1000 customer accounts in a single year.
Technical Quality Complaint (QualServe) 5.1.501
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Measure 5.2.502, Planned Drinking Water Maintenance Ratio in $, aims to be above all set targets in order
to have no less than 66
% of all labor dollars spent on preventative maintenance per quarter in a single year.
Note: Quarterly results are subject to change.
Planned Potable Water Maintenance Ratio in $ (QualServe) 5.2.502
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Measure 5.2.503, Planned Recycled Water Maintenance Ratio in $, aims to be above all set targets in order
to have no less than 70% of all labor dollars spent on preventative maintenance per quarter in a single year.
Note: Quarterly results are subject to change.
Planned Recycled Water Maintenance Ratio in $ 5.2.503
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Measure 5.2.504, Planned Wastewater Maintenance Ratio in $, aims to be above all set targets in order to
have no less than 66% of all labor dollars spent on preventative maintenance per quarter in a single year.
Note: Quarterly results are subject to change.
Planned Wastewater Maintenance Ratio in $ (QualServe) 5.2.504
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Measure 5.2.505, Direct Cost of Treatment per MGD, aims to be below all set targets in order to have no
more than $1000 per MG spent on wastewater treatment per quarter in a single year.
Direct Cost of Treatment per MGD (QualServe) 5.2.505
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Measure 5.2.506, O & M Cost per MGP - wastewater, aims to be below all set targets in order to have no
more than $1750 per MG spent on O & M for wastewater treatment per quarter in a single year.
O & M Cost per MGP - Wastewater (QualServe) 5.2.506
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Measure 5.3.507, % PMs Completed – Fleet Shop, aims to be above all set targets in order to have no less
than 90% of the scheduled PMs completed per quarter in a single year.
% PMs Completed – Fleet Shop 5.3.507
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Measure 5.3.508, % PMs Completed – Reclamation Plant, aims to be above all set targets in order to have
no less than 90% of the scheduled PMs completed per quarter in a single year.
% PMs Completed – Reclamation Plant 5.3.508
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Measure 5.3.508, % PMs Completed – Reclamation Plant, aims to be above all set targets in order to have
no less than 90% of the scheduled PMs completed per quarter in a single year.
% PMs Completed – Pump and Electric 5.3.509
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Measure 5.3.510, % PMs Completed – Valve Maintenance Program, aims to be above all set targets in
order to have no less than 90% of the scheduled PMs completed per quarter in a single year.
% PMs Completed – Valve Maintenance Program 5.3.510
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Measure 5.3.511,Valve Exercising Program, aims to be above all set targets in order to have no less than
2400 valves exercised in a single year.
Valve Exercising Program 5.3.511
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Measure 5.3.512, Water Distribution System Integrity, aims to be below all set targets in order to have no
more than 16 leaks and breaks per 100 miles of distribution piping in a single year.
Water Distribution System (Potable) Integrity (QualServe)
5.3.512
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Measure 5.3.513, Planned Water Service Disruption Rate, aims to be below all set targets in order to have
no more than 2.5 planned outages per 1000 accounts per quarter in a single year.
Note: This measure is expressed as number of accounts affected per 1000 accounts
Planned Water Service Disruption Rate (QualServe) 5.3.513
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Measure 5.3.514, Drinking Water Compliance Rate, aims to be no less than 100% every quarter in order to
ensure the District meets all of the health related drinking water standards everyday for a single year.
Potable Water Compliance Rate (QualServe) 5.3.514
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Measure 5.3.515, Collection System Integrity, aims to be below all set targets in order to have no more than
3.5 wastewater collection system failures per 100 miles of collection system pipeline in a single year.
Collection System Integrity (QualServe) 5.3.515
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No Spills in 2013!
Measure 5.3.516, Replace Manual Read Meters with Automated Meters, aims to be above all set targets in
order to have no less than 4500 meters replaced in a single year.
Replace Manual Read Meters with Automated Meters 5.3.516
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Measure 5.3.517, Recycled Water System Integrity, aims to be below all set targets in order to have no more
than 6.6 leaks or breaks per 100 miles of recycled distribution system in a single year.
Recycled Water System Integrity 5.3.517
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Measure 5.3.518, Sewer Overflow Rate, aims to have no overflows in a single year.
Sewer Overflow Rate (QualServe) 5.3.518
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Next Steps FY2015 – 2017 Plan
•Reevaluation of Current Goals and Strategies
•Evaluation of Alternatives
•Evolution of Strategy Maps
•Begin in October 2014
•Finalize By March 2015
•Board Adoption with FY15 Budget
Questions and Comments
STAFF REPORT
TYPE
MEETING:
Regular Board
MEETING
DATE:
October 2, 2013
SUBMITTED
BY:
Mark Watton
General Manager
W.O./G.F.
NO:
N/A DIV.
NO.
N/A
APPROVED BY:
Mark Watton, General Manager
SUBJECT: General Manager’s Report
ADMINISTRATIVE SERVICES:
Purchasing, Facilities, and Water Conservation:
Purchase Orders – There were 43 purchase orders processed in
September 2013 for a total of $348,974.10.
Water Conservation Garden – The construction of the Dorcas Utter
Butterfly Pavilion is underway with the grand opening scheduled
for Spring 2014. Dorcas Utter was an environmental steward
highly respected and well known throughout the San Diego region
for her commitment to natural history and outdoor education
organizations. Even after losing her eyesight, she continued to
volunteer as a docent at the WCG. Upon her passing, her family
donated funds for the construction of the Butterfly Pavilion.
Outreach Events – District staff and volunteers participated in
two community events: Chula Vista’s Bay Fest (September 21) and
the Wild West Bonitafest (September 28).
Upcoming Events:
o Home Depot at Eastlake Parkway’s Water Smart Plant Fair,
Saturday, October 26, 2013
o Water Conservation Garden’s Fall Plantstravaganza, Saturday,
November 2, 2013
Human Resources: Employee Picnic – The Employee Picnic was held on September 7 at
Santee Lakes. Board members, employees, and retirees enjoyed the
festivities, which included games, an astro jump, splash zone,
delicious food and great company.
2
Employee Recognition Luncheon - The District’s Recognition
Luncheon and BBQ was held on Wednesday, September 25 at the
Operations Center. Employees who received awards include:
o Outstanding Performance Award (Individual):
Leticia Ramirez
Susan Atkins
Jolene Fielding
Michael Christensen
o Outstanding Performance Award (Team):
Diane Ander, Jenny Diaz, Jolene Fielding, and Joanne
Vaclavek
Eugenio Andreu, Raisa Arias, Mariana Burgueno-Gomez, Dianne
Guiriba, Dana Gutierrez, Kris Holden, Connie Manjarrez,
Leticia Ramirez, Cloma Wilson
Rita Bell and Bob Kennedy
Bernardo Separa and Don Bienvenue
Leonel Torres and Dongxing Ma
Doug Rahders, Gabe Silva, Steven Farr, Omar Sanchez
Benefits – HR worked with our Benefit Consultant to prepare for
Open Enrollment, which will be held during the month of October.
Recruitments – HR is in the process of recruiting for Water
Systems Operator I/II/III.
New Hires – There was one new hire in the month of September:
Equipment Mechanic II.
INFORMATION TECHNOLOGY AND STRATEGIC PLANNING:
Major Project RFP Responses - The work order replacement project
implementing CityWorks software, and the SCADA replacement
project, both received RFP responses on the due date at the end
of August. CityWorks received three competitive bids and SCADA
received eight. Project teams for both projects will be
evaluating the bids and making a recommendation to bring to the
Board no later than January 2014.
Wireless Infrastructure Upgrades – The District’s wireless
vendor, Day Wireless, completed an assessment of issues affecting
the northern section of our field wireless systems. Following
the analysis of required upgrades, Day Wireless will implement
the most appropriate solutions including tuning and repositioning
of radios and improvements to wiring and power supplies.
3
Software Upgrades - Staff completed a minor upgrade to our Eden
financial and billing software (version 5.8.1.8. was installed).
Staff tries to limit upgrades to once per year for this product.
Documentation and Reporting Improvements - GIS staff is adding
new ArcGIS Online functionality as part of the migration to more
cloud-based GIS services. Specifically, staff created new maps
available on ArcGIS Online to support data accuracy efforts for
the Special Assessments process. In a similar vein, GIS also has
replaced overly large and difficult to process files stored in a
TIFF format with more conventional and economical PDF files for
storing critical District documents in GIS.
FINANCE:
Capacity and Annexation Fee Study – Staff has been working to
develop the scope of services for a water and sewer capacity and
annexation fee study. An RFP will be sent to a list of qualified
consultants in early October and work should begin in November.
FY2013 Audit and CAFR – Finance staff is working to finalize the
FY 2013 financial audit and has begun preparing the related FY
2013 Comprehensive Annual Financial Report (CAFR). The results
of the FY 2013 financial audit are scheduled to be presented to
the District’s Board of Directors at the November Board meeting.
The FY 2013 CAFR will be submitted to the GFOA in December for
the awards program.
Financial Reporting:
o For the two months ended August 31, 2013, there are total
revenues of $16,860,705 and total expenses of $16,071,629.
The revenues exceeded expenses by $789,076.
o The market value shown in the Portfolio Summary and in the
Investment Portfolio Details as of August 31, 2013 total
$78,421,652.12 with an average yield to maturity of 0.370%.
The total earnings year-to-date are $51,281.67.
ENGINEERING AND WATER OPERATIONS:
Engineering:
Otay Ranch Village 13 Preserve and Resort Community Village 13:
An application for a proposed General Plan Amendment, Specific
Plan, Rezone, two Vesting Tentative Maps, and a Vesting Site plan
has been submitted to the County of San Diego on approximately
1,900 acres, which would allow a total of 1,738 single family
dwelling units, 200 multi-family units, a 14-acre Multiple Use
Area with 20,000 square feet of commercial use. A 200-room
resort hotel complex is also planned containing a conference
4
center and 20,000 square feet of commercial and restaurant space.
A fire station, a Sheriff’s sub-station, a 10-acre school site, 9
parks on 30-acres, approximately 140 acres of irrigated open
space, and 1,078 acres of biological open space preservation is
included with the project. A Water Supply Assessment and
Verification report was approved by the Board on February 4,
2009.
North District – South District Interconnection System: This
project consists of installing approximately 5.2 miles of 30-inch
diameter pipe from H Street in Chula Vista to Paradise Valley
Road in Spring Valley. District staff is working with Sweetwater
Authority staff to develop technical concepts to share corridors
with future Sweetwater Authority pipelines. District staff is
also working with Caltrans regarding pump station parcels
identified in the Draft Environmental Impact Report (EIR).
(P2511)
30-Inch, 980 Zone, Hunte Parkway – Proctor Valley/Use Area: This
project consists of the installation of approximately 2,240
linear-feet of 30-inch steel pipe and appurtenances on Hunte
Parkway at Proctor Valley Road, at the entrance to the Salt Creek
Golf Course, in the City of Chula Vista. The contract has been
accepted and the Notice of Completion was filed with the County
of San Diego on July 8, 2013. Sepulveda submitted additional
change requests for items including extended overhead and traffic
control delays on the project. Staff has evaluated these
requests and has provided entitlement decisions indicating “no
merit” on these requests based on the information submitted and
reminded the Contractor of the contractual requirements regarding
claims and disputed work. The project is within budget and
construction is completed. (P2514)
944‐1R Recycled Water Pump Station Upgrades and System Enhancement:
This project consists of the installation of a new pump,
reconfiguration of the suction header piping, upgrades to the
instrumentation, SCADA system, and equipment at the 944-1R pump
station. The project also includes the installation of three (3)
Pressure Reducing Stations (PRS) on Olympic Parkway, Eastlake
Parkway, and Otay Lakes Road. Sepulveda submitted an additional
change request for extended overhead on the project. Staff has
evaluated this request and has provided an entitlement decision
indicating “no merit” based on the information submitted and
reminded the Contractor of the contractual requirements regarding
claims and disputed work. The project is within budget and is
anticipated to be completed in October 2013. (R2091)
803-3 & 832-2 Reservoirs Interior/Exterior Coatings and Upgrades:
This project consists of removing and replacing the interior and
exterior coatings of the 803-3 Reservoir 2.0 MG and the 832-2
5
Reservoir 2.0 MG, along with providing structural upgrades to
ensure the tanks comply with both State and Federal OSHA standards
as well as American Water Works Association and County Health
Department standards. The Contractor, Advanced Industrial
Services (AIS), has completed all work on the project and awaiting
passing tests. The project is within budget. (P2518 & P2519)
East Palomar Street Utility Relocation: This project is in
coordination with Caltrans’ I-805 south improvements. Caltrans
demolished the East Palomar Street overpass on the I-805, and
will construct a new bridge with a Direct Access Ramp (DAR) for
carpool vehicles. The existing 10-inch pipeline in the bridge
has been removed and will be replaced with a new 12-inch
pipeline. Other work includes relocation of a fire hydrant and
lowering 50-feet of the 12-inch pipeline near Ocala Ct. The
Orange Avenue 12-inch pipeline will serve as a replacement during
the construction and local residents will not see any
interruption of service. Caltrans expects the bridge
construction to be completed in the summer of 2015. This project
is within budget, and three (3) agreements for cost sharing were
approved at the June 2013 Board meeting. (P2507)
For the month of August 2013, the District sold 9 meters (12
EDUs) generating $108,985 in revenue. Projection for this period
was 17.5 meters (29.5 EDUs) with a budgeted revenue of $266,447.
Total revenue for Fiscal Year 2014 through August 2013 is
$338,212 against the annual budget of $532,895.
The following table summarizes Engineering's project purchases
issued during the period of August 8, 2013 through September 10,
2013 that were within staff signatory authority:
Date
Action
Amount
Contractor/
Consultant Project
8/8/13 Check
Request $3,125.00 City of Chula
Vista
East Orange Ave
Bridge Crossing
(P2513)
8/22/13 Check
Request $2,566.97 Mayer
Reprographics
624-2 and 458-2
Reservoirs
Exterior/Interior
Coating and
Upgrades Project
(P2493/P2535)
9/9/13 Check
Request $1,571.87 Mayer
Reprographics
927-1 Reservoir
Cover Replacement
(R2108)
6
Water Operations:
Total number of potable water meters is 49,108.
The August potable water purchases were 3,455.5 acre-feet which
is 3.1% above the budget of 3,350.8 acre-feet. The cumulative
purchases through August is 6,802.4 acre-feet which is 1.7%
above the cumulative budget of 6,691.8 acre-feet.
The August recycled water purchases and production was 612.9
acre-feet which is 11.0% above the budget of 552.1 acre-feet.
The cumulative production and purchases through August is
1,213.6 acre-feet which is 8.2% above the cumulative budget of
1,121.6 acre-feet.
7
Recycled water consumption for the month of August is as
follows:
Total consumption was 576.6 acre-feet or 187,826,540 gallons
and the average daily consumption was 6,058,921 gallons per
day.
Total recycled water consumption as of August for FY 2014 is
1108.5 acre-feet.
Total number of recycled water meters is 712.
Wastewater flows for the month of August were as follows:
Total basin flow, gallons per day: 1,686,303.
Spring Valley Sanitation District Flow to Metro, gallons per
day: 558,703.
Total Otay flow, gallons per day: 1,127,600.
Flow Processed at the Ralph W. Chapman Water Recycling
Facility, gallons per day: 1,163,487, from which 35,886
gallons per day were processed from Spring Valley Sanitation
District.
Flow to Metro from Otay Water District, gallons per day: 0.
By the end of August there were 6,083 wastewater EDUs.
Check #Check Total
6,645.89
1,076.26
CHECK REGISTER
Otay Water District
Date Range: 8/22/2013 - 9/18/2013
Date Vendor Vendor Name Invoice Inv. Date Description Amount
2038196 09/18/13 08488 ABLEFORCE INC 3917 08/20/13 PROGRAMMING SERVICES (7/31/13-8/6/13)687.50 687.50
2038197 09/18/13 12174 AECOM TECHNICAL SERVICES INC 9 08/19/13 DISINFECTION SYSTEM (ENDING 8/2/13)70,804.44 70,804.44
2038198 09/18/13 11462 AEGIS ENGINEERING MGMT INC 1044 08/20/13 PLAN CHECKING (6/29/13-7/26/13)3,190.74 3,190.74
2038043 09/04/13 11462 AEGIS ENGINEERING MGMT INC 1132 09/03/13 DEVELOPER PLANCHECKS (6/29/13-7/26/13)8,013.04 8,013.04
2038044 09/04/13 07732 AIRGAS SPECIALTY PRODUCTS INC 131300804 08/14/13 AQUA AMMONIA 3,009.31
131300805 08/14/13 AQUA AMMONIA 2,006.21
131300803 08/14/13 AQUA AMMONIA 1,630.37
2038199 09/18/13 13753 AIRGAS USA LLC 9912290887 08/31/13 BREATHING AIR 41.75 41.75
2037982 08/28/13 13753 AIRGAS USA LLC 9911556958 07/31/13 BREATHING AIR 41.75 41.75
2038200 09/18/13 14811 ALARMS UNLIMITED INC 153527 08/21/13 SECURITY UPGRADES 777.26
153519 08/21/13 SECURITY UPGRADES 299.00
2038045 09/04/13 14256 ALLIANT INSURANCE SERVICES INC 67131 06/04/13 CONSULTING SERVICES (QUARTERLY)6,750.00 6,750.00
2038105 09/11/13 02362 ALLIED WASTE SERVICES # 509 0509005290844 08/25/13 TRASH SERVICES (SEPT 2013)67.49 67.49
2038046 09/04/13 02362 ALLIED WASTE SERVICES # 509 0509005289183 08/25/13 TRASH SERVICES (SEPT 2013)530.33 530.33
2038106 09/11/13 15096 ALMA & ROBERT PEREZ 4982709200 09/05/13 WATER ASSESSMENTS ADJ 2009-2012 30.00 30.00
2037983 08/28/13 15052 ALMA OROZCO UB202336020 08/26/13 CUSTOMER REFUND 155.23 155.23
2038107 09/11/13 15100 ALMA PALAFOX 5144422900 09/05/13 WATER ASSESSMENTS ADJ 2009-2012 30.00 30.00
2038201 09/18/13 12911 ALTA LAND SURVEYING INC 29 08/30/13 SURVEY SERVICES (ENDING 8/30/13)25,067.50 25,067.50
2038047 09/04/13 14462 ALYSON CONSULTING CM201312 08/08/13 INSPECTION FY13-15 (FOR SR94 - 8/8/13)1,650.00 1,650.00
2038108 09/11/13 06166 AMERICAN MESSAGING L1109570NI 09/01/13 PAGER SERVICES (AUG 2013)205.11 205.11
2038048 09/04/13 00002 ANSWER INC 8763 08/22/13 ANSWERING SERVICES (MONTHLY)1,100.00 1,100.00
2038049 09/04/13 08967 ANTHEM BLUE CROSS EAP 41161 08/23/13 EMPLOYEE ASSISTANCE PROG (SEPT 2013)316.66 316.66
2038109 09/11/13 15095 ANTONIO & MELISSA PISCITELLO 5144431200 09/05/13 WATER ASSESSMENTS ADJ 2009-2012 30.00 30.00
2038202 09/18/13 02829 APPLIED TECHNOLOGY GROUP INC INV0000002228 08/26/13 INET RADIO REPAIR/EXCHANGE 520.32 520.32
2038203 09/18/13 13311 ASHLEY NEWTON UB173197 09/10/13 CUSTOMER REFUND 23.20 23.20
2038050 09/04/13 05758 AT&T 61942256050813 08/20/13 ACCESS TRANSPORT SVCS (8/20/13-9/19/13)70.94 70.94
2038051 09/04/13 05758 AT&T 61969851400813 08/24/13 LONG DISTANCE (MONTHLY)37.00 37.00Page 1 of 16
Check #Check Total
CHECK REGISTER
Otay Water District
Date Range: 8/22/2013 - 9/18/2013
Date Vendor Vendor Name Invoice Inv. Date Description Amount
18,794.73
2038051 09/04/13 05758 AT&T 61969851400813 08/24/13 LONG DISTANCE (MONTHLY)37.00 37.00
2037984 08/28/13 05758 AT&T 61967053090813 08/15/13 LONG DISTANCE (MONTHLY)37.00 37.00
2038110 09/11/13 05758 AT&T 0821645728082513 08/25/13 ACCESS TRANSPORT SVCS (8/25/13-9/24/13))2,267.47 2,267.47
2037985 08/28/13 15054 AUTUMN HILLS HOA WOD0884 08/22/13 W/O REFUND D0884-090135 1,309.84 1,309.84
2038111 09/11/13 14916 BARBARA HOWARD 5144431400 09/05/13 WATER ASSESSMENTS ADJ 2009-2012 30.00 30.00
2038052 09/04/13 06285 BARTEL ASSOCIATES LLC 13437 08/05/13 ACTUARIAL SERVICES (JULY 2013)7,000.00 7,000.00
2038204 09/18/13 05831 BEARCOM WIRELESS WORLDWIDE 4229260 08/26/13 RADIO REPAIRS 325.00 325.00
2038205 09/18/13 04806 BJ'S RENTALS 493263 08/19/13 CONCRETE 145.80 145.80
2038112 09/11/13 15125 BLANCA BELTRAN Ref002430279 09/11/13 UB Refund Cst #0000193865 21.46 21.46
2037986 08/28/13 15058 BLANCA LOPEZ GARCIA Ref002430005 08/27/13 UB Refund Cst #0000040243 72.97 72.97
2038113 09/11/13 15093 BONNIE L WHITE REVOCABLE 2008 5144430400 09/05/13 WATER ASSESSMENTS ADJ 2009-2012 30.00 30.00
2038114 09/11/13 15094 BOSWORTH FAMILY TRUST 5144430700 09/05/13 WATER ASSESSMENTS ADJ 2009-2012 30.00 30.00
2038115 09/11/13 15092 BRADCO INTERNATIONAL LTD 5144410300 09/05/13 WATER ASSESSMENTS ADJ 2009-2012 30.00 30.00
2038116 09/11/13 15087 BRADFORD M & TERRI S KLEMSTINE 5144100600 09/05/13 WATER ASSESSMENTS ADJ 2009-2012 30.00 30.00
2038117 09/11/13 15115 BRADY FAMILY TRUST 5144430300 09/05/13 WATER ASSESSMENTS ADJ 2009-2012 30.00 30.00
2038206 09/18/13 10970 BRENNTAG PACIFIC INC BPI340936 08/30/13 SODIUM HYPOCHLORITE 2,874.30
BPI338352 08/22/13 SODIUM HYPOCHLORITE 2,840.52
BPI338854 08/26/13 SODIUM HYPOCHLORITE 2,606.17
BPI336404 08/19/13 SODIUM HYPOCHLORITE 2,193.06
BPI337850 08/22/13 SODIUM HYPOCHLORITE 1,680.77
BPI340935 08/30/13 SODIUM HYPOCHLORITE 1,621.91
BPI338855 08/26/13 SODIUM HYPOCHLORITE 1,491.11
BPI336403 08/19/13 SODIUM HYPOCHLORITE 1,037.67
BPI341307 08/26/13 SODIUM HYPOCHLORITE 866.55
BPI336402 08/19/13 SODIUM HYPOCHLORITE 827.30
BPI338590 08/26/13 SODIUM HYPOCHLORITE 755.37
2038053 09/04/13 10970 BRENNTAG PACIFIC INC BPI335939 08/16/13 SODIUM HYPOCHLORITE 3,447.64
BPI331859 08/05/13 SODIUM HYPOCHLORITE 2,086.24
BPI334075 08/12/13 SODIUM HYPOCHLORITE 1,642.62
BPI333654 08/09/13 SODIUM HYPOCHLORITE 1,607.74
Page 2 of 16
Check #Check Total
CHECK REGISTER
Otay Water District
Date Range: 8/22/2013 - 9/18/2013
Date Vendor Vendor Name Invoice Inv. Date Description Amount
13,287.00
3,046.67
BPI331860 08/05/13 SODIUM HYPOCHLORITE 1,019.14
BPI334076 08/12/13 SODIUM HYPOCHLORITE 979.91
BPI331636 08/05/13 SODIUM HYPOCHLORITE 876.36
BPI335452 08/15/13 SODIUM HYPOCHLORITE 860.00
BPI334074 08/12/13 SODIUM HYPOCHLORITE 767.35
2038118 09/11/13 15122 BRIAN BANKO Ref002430276 09/11/13 UB Refund Cst #0000156203 46.15 46.15
2038119 09/11/13 03450 BUELNA, ARMANDO 090913 09/09/13 EMPLOYEE PROGRAM (9/7/13)180.00 180.00
2038207 09/18/13 11048 CABLE PIPE & LEAK DETECTION 468676 08/19/13 LEAK DETECTION SERVICES 270.00 270.00
2037987 08/28/13 01060 CALIFORNIA SOCIETY OF 082613OB 08/26/13 APPLICATION FEES - OPERATING BUDGET 150.00 150.00
2037988 08/28/13 01060 CALIFORNIA SOCIETY OF 082613CB 08/26/13 APPLICATION FEES - CAPITAL BUDGET 150.00 150.00
2038054 09/04/13 01004 CALOLYMPIC SAFETY 319024 08/05/13 AMMONIA CAL-GAS 336.28 336.28
2038120 09/11/13 04071 CAPITOL WEBWORKS LLC 25719 07/31/13 ELECTRONIC FILING FEE (QUARTERLY)45.00 45.00
2038121 09/11/13 15098 CARLOS I HERNANDEZ 5144420400 09/05/13 WATER ASSESSMENTS ADJ 2009-2012 30.00 30.00
2038208 09/18/13 02758 CARMEL BUSINESS SYSTEMS INC 7702 08/23/13 RECORDS DISPOSAL SERVICES (8/20/13)38.50 38.50
2037989 08/28/13 00848 CASS CONSTRUCTION INC T130700001 07/31/13 16-INCH MAIN REPAIR 24,547.24 24,547.24
2037990 08/28/13 15068 CATHERINE LOPEZ Ref002430017 08/27/13 UB Refund Cst #0000185698 181.73 181.73
2037991 08/28/13 09801 CENTERBEAM INC 150779 CREDIT MEMO -59.58
18018 04/29/13 NETWORK MAINTENANCE 1,881.25
18418 06/28/13 NETWORK MAINTENANCE 1,225.00
2037992 08/28/13 15065 CHRISTINA POEPPEL Ref002430013 08/27/13 UB Refund Cst #0000144498 29.43 29.43
2037993 08/28/13 15070 CHRISTOPHER HOWELL Ref002430019 08/27/13 UB Refund Cst #0000193703 40.77 40.77
2038122 09/11/13 07830 CHRISTOPHER KLEMPAY UB035099958 09/06/13 CUSTOMER REFUND 23.05 23.05
2038209 09/18/13 08895 CITY OF LA MESA 16078A 09/12/13 FINGERPRINTING SERVICES (4/1/13-8/31/13)40.00 40.00
2038055 09/04/13 04119 CLARKSON LAB & SUPPLY INC 68886 08/16/13 LABORATORY ANALYSIS 460.00 460.00
2038210 09/18/13 04119 CLARKSON LAB & SUPPLY INC 69207 09/01/13 BACTERIOLOGICAL TESTING SVCS 681.00
69205 09/01/13 BACTERIOLOGICAL TESTING SVCS 660.00
69206 09/01/13 BACTERIOLOGICAL TESTING SVCS 660.00
69208 09/01/13 BACTERIOLOGICAL TESTING SVCS 660.00
69101 08/29/13 LABORATORY ANALYSIS 460.00
Page 3 of 16
Check #Check Total
CHECK REGISTER
Otay Water District
Date Range: 8/22/2013 - 9/18/2013
Date Vendor Vendor Name Invoice Inv. Date Description Amount
3,403.00
3,090.33
75.00
852.00
3,000.00
69203 09/01/13 BACTERIOLOGICAL TESTING SVCS 141.00
69204 09/01/13 BACTERIOLOGICAL TESTING SVCS 141.00
2037994 08/28/13 15076 COLFIN AI-CA4 Ref002430025 08/27/13 UB Refund Cst #0000196957 230.22 230.22
2038056 09/04/13 08160 COMPLETE OFFICE 15149480 07/11/13 TONER 1,485.54
15240210 08/12/13 TONER 1,082.12
15241750 08/16/13 OFFICE SUPPLIES 453.38
15241380 08/12/13 OFFICE SUPPLIES 69.29
2038211 09/18/13 12334 CORODATA MEDIA STORAGE INC DS1259392 08/31/13 TAPE STORAGE (AUG 2013)405.18 405.18
2038212 09/18/13 02612 COUNCIL OF WATER UTILITIES 091113 09/11/13 MEETING REGISTRATION 50.00
091613 09/16/13 MEETING REGISTRATION (9/17/13)25.00
2038213 09/18/13 00184 COUNTY OF SAN DIEGO DEH140014D11 08/28/13 SHUT DOWN TEST (7/25/13)213.00
DEH140020D11 08/28/13 SHUT DOWN TEST (7/26/13)142.00
DEH140018D11 08/28/13 SHUT DOWN TEST (7/29/13)142.00
DEH140012D11 08/28/13 SHUT DOWN TEST (7/29/13)142.00
DEH140007D11 08/28/13 SHUT DOWN TEST (7/23/13)142.00
DEH140013D11 08/28/13 SHUT DOWN TEST (7/29/13)71.00
2038214 09/18/13 00184 COUNTY OF SAN DIEGO DEH140037D11 09/13/13 SHUT DOWN TEST (8/15/13)142.00 142.00
2038057 09/04/13 02122 COUNTY OF SAN DIEGO 2013062705714 06/27/13 PERMIT FEES # 05714 (SEPT 2013-2014)529.00 529.00
2038123 09/11/13 03086 COUNTY OF SAN DIEGO LC1329 07/01/13 LAFCO COSTS (FY 2013-2014)46,473.00 46,473.00
2038124 09/11/13 02756 COX COMMUNICATIONS SAN DIEGO 27170813 08/30/13 INTERNET SERVICES (8/29/13-9/28/13)1,500.00
28810813 08/30/13 INTERNET SERVICES (8/29/13-9/28/13)1,500.00
2038125 09/11/13 15131 CRISTINA VALENZUELA Ref002430285 09/11/13 UB Refund Cst #0000199340 55.89 55.89
2037995 08/28/13 15066 CYNTHIA SANTOS Ref002430014 08/27/13 UB Refund Cst #0000174360 15.44 15.44
2038126 09/11/13 15085 DAGOBERTO SANCHEZ &5141512700 09/05/13 WATER ASSESSMENTS ADJ 2009-2012 30.00 30.00
2038127 09/11/13 15129 DAVE INLAY Ref002430283 09/11/13 UB Refund Cst #0000198623 82.87 82.87
2038215 09/18/13 14362 DAY WIRELESS SYSTEMS {20}63965 08/31/13 FIRETIDE NORTH SEGMENT OPTIMIZATION 1,840.00 1,840.00
2037996 08/28/13 13320 DENNIS DILLON Ref002430015 08/27/13 UB Refund Cst #0000181775 41.47 41.47
2038128 09/11/13 12695 DENNY HIRZEL UB625532502 09/06/13 CUSTOMER REFUND 61.75 61.75
2038216 09/18/13 03744 DEPARTMENT OF JUSTICE 990751 09/05/13 FINGERPRINTING SERVICES (AUG 2013)98.00 98.00
2038129 09/11/13 13010 DEVON TANGAS UB007022462 09/06/13 CUSTOMER REFUND 15.22 15.22Page 4 of 16
Check #Check Total
CHECK REGISTER
Otay Water District
Date Range: 8/22/2013 - 9/18/2013
Date Vendor Vendor Name Invoice Inv. Date Description Amount
2,035.00
890.00
1,005.00
11.68
19,582.35
2038129 09/11/13 13010 DEVON TANGAS UB007022462 09/06/13 CUSTOMER REFUND 15.22 15.22
2038058 09/04/13 03417 DIRECTV 21165478588 08/19/13 SATELLITE TV (8/18/13-9/17/13)6.00 6.00
2038217 09/18/13 03417 DIRECTV 21282547645 09/05/13 SATELLITE TV (9/4/13-10/3/13)18.00 18.00
2038218 09/18/13 06523 DURAN, PATRICIA 090513 09/05/13 TUITION REIMBURSEMENT 1,197.00 1,197.00
2038130 09/11/13 02447 EDCO DISPOSAL CORPORATION 1554580813 08/31/13 RECYCLING SERVICES (AUG 2013)95.00 95.00
2038131 09/11/13 15088 EDWARD R ISAACS 5144101500 09/05/13 WATER ASSESSMENTS ADJ 2009-2012 30.00 30.00
2038219 09/18/13 14323 EDWARDS, JEFFREY 091213 09/12/13 SAFETY BOOTS 150.00 150.00
2038059 09/04/13 14323 EDWARDS, JEFFREY 083013 08/30/13 TUITION REIMBURSEMENT 530.00 530.00
2038132 09/11/13 15099 EDWIN METCALF 5144422400 09/05/13 WATER ASSESSMENTS ADJ 2009-2012 30.00 30.00
2038133 09/11/13 08023 EMPLOYEE BENEFIT SPECIALISTS 0061665IN 07/31/13 EMPLOYEE BENEFITS (JULY 2013)687.50 687.50
2038220 09/18/13 08023 EMPLOYEE BENEFIT SPECIALISTS 0061761IN 08/31/13 EMPLOYEE BENEFITS (AUG 2013)687.50 687.50
2038221 09/18/13 00331 EMPLOYMENT DEVELOPMENT DEPT 925023840913 09/10/13 UNEMPLOYMENT INSURANCE (4/1/13-6/30/13)14,913.00 14,913.00
2038222 09/18/13 03227 ENVIROMATRIX ANALYTICAL INC 3080873 08/26/13 RECYCLED WATER ANALYSIS (8/10/13-8/16/13)1,020.00
3080756 08/20/13 RECYCLED WATER ANALYSIS (8/2/13-8/9/13)1,015.00
2038060 09/04/13 03227 ENVIROMATRIX ANALYTICAL INC 3080537 08/12/13 RECYCLED WATER ANALYSIS (7/26/13-8/1/13)755.00
3080393 08/05/13 RECYCLED WATER ANALYSIS (7/23/13-7/25/13)135.00
2038134 09/11/13 15118 ESPERANZA MARTORELL Ref002430272 09/11/13 UB Refund Cst #0000003997 12.66 12.66
2038061 09/04/13 14320 EUROFINS EATON ANALYTICAL INC L0131703 08/07/13 OUTSIDE LAB SERVICES (7/9/13)255.00 255.00
2038223 09/18/13 14320 EUROFINS EATON ANALYTICAL INC L0134575 08/29/13 OUTSIDE LAB SERVICES (8/12/13)750.00
L0134640 08/30/13 OUTSIDE LAB SERVICES (8/6/13)215.00
L0133483 08/21/13 OUTSIDE LAB SERVICES (8/6/13)40.00
2038062 09/04/13 00645 FEDEX 237885297 08/23/13 MAIL SERVICES (8/19/13)5.84 5.84
2038224 09/18/13 00645 FEDEX 238611016 08/30/13 MAIL SERVICES (8/21/13)5.84
239301554 09/06/13 MAIL SERVICES (8/30/13)5.84
2038063 09/04/13 03546 FERGUSON WATERWORKS # 1083 0439455 08/12/13 24" BUTTERFLY VALVE 10,971.43
0431800 08/12/13 16' BUTTERFLY VALVE 5,332.15
0446798 08/16/13 INVENTORY 2,434.21
0446558 08/16/13 INVENTORY 844.56
2038135 09/11/13 03546 FERGUSON WATERWORKS # 1083 04388801 07/12/13 INVENTORY 153.09 153.09Page 5 of 16
Check #Check Total
CHECK REGISTER
Otay Water District
Date Range: 8/22/2013 - 9/18/2013
Date Vendor Vendor Name Invoice Inv. Date Description Amount
6,815.79
661.37
446.76
94.17
831.42
2038135 09/11/13 03546 FERGUSON WATERWORKS # 1083 04388801 07/12/13 INVENTORY 153.09 153.09
2038225 09/18/13 03546 FERGUSON WATERWORKS # 1083 0446796 08/23/13 INVENTORY 3,138.39
0447902 08/27/13 INVENTORY 1,960.20
04467981 08/27/13 INVENTORY 1,717.20
2038226 09/18/13 12187 FIRST AMERICAN DATA TREE LLC 9003400813 08/31/13 ONLINE DOCUMENTS (8/1/13-8/31/13)105.57 105.57
2038064 09/04/13 04066 FIRST CHOICE SERVICES - SD 005133 08/06/13 FILTER EXCHANGE 431.57
004918 08/09/13 COFFEE SUPPLIES 212.40
005269 08/12/13 COFFEE SUPPLIES 17.40
2038227 09/18/13 04066 FIRST CHOICE SERVICES - SD 005559 08/23/13 COFFEE SUPPLIES 280.14 280.14
2038065 09/04/13 11962 FLEETWASH INC x160937 08/09/13 FLEET VEHICLE WASHING 387.63
x162874 08/16/13 FLEET VEHICLE WASHING 59.13
2037997 08/28/13 11962 FLEETWASH INC x157193 07/26/13 FLEET VEHICLE WASHING 352.59 352.59
2038228 09/18/13 11962 FLEETWASH INC x166112 08/23/13 FLEET VEHICLE WASHING 54.75
x168884 08/30/13 FLEET VEHICLE WASHING 39.42
2038066 09/04/13 13044 FLOMAX PRODUCTS INC 0018322 08/08/13 ACTUATORS 2,527.48 2,527.48
2038229 09/18/13 03703 FORCE FLOW 25026 08/29/13 SOFTWARE UPGRADE 397.40 397.40
2037998 08/28/13 01612 FRANCHISE TAX BOARD Ben2429991 08/29/13 BI-WEEKLY PAYROLL DEDUCTION 90.00 90.00
2038136 09/11/13 01612 FRANCHISE TAX BOARD Ben2430215 09/12/13 BI-WEEKLY PAYROLL DEDUCTION 90.00 90.00
2037999 08/28/13 02344 FRANCHISE TAX BOARD Ben2429997 08/29/13 BI-WEEKLY PAYROLL DEDUCTION 81.00 81.00
2038137 09/11/13 02344 FRANCHISE TAX BOARD Ben2430221 09/12/13 BI-WEEKLY PAYROLL DEDUCTION 81.00 81.00
2038067 09/04/13 03094 FULLCOURT PRESS 25848 07/19/13 2013 PROP 218 NOTICES 5,267.59 5,267.59
2038138 09/11/13 15110 GARDENSWARTZ FAMILY TRUST 5021931200 09/05/13 WATER ASSESSMENTS ADJ 2009-2012 30.60 30.60
2038000 08/28/13 00131 GOVERNMENT FIN OFFICERS ASSN 082613 08/26/13 APPLICATION FEE 425.00 425.00
2038230 09/18/13 14948 GPS INSIGHT LLC 76348 07/18/13 GPS HARDWARE 155.01 155.01
2038231 09/18/13 00101 GRAINGER INC 9225632075 08/22/13 WAREHOUSE SUPPLIES 735.00
9225632067 08/22/13 WAREHOUSE SUPPLIES 96.42
2038068 09/04/13 00101 GRAINGER INC 9218774975 08/15/13 COMBO-LOCKS 470.45 470.45
2038139 09/11/13 15090 GRAY FAMILY REVOCABLE TRUST 11 5144103100 09/05/13 WATER ASSESSMENTS ADJ 2009-2012 30.00 30.00
Page 6 of 16
Check #Check Total
CHECK REGISTER
Otay Water District
Date Range: 8/22/2013 - 9/18/2013
Date Vendor Vendor Name Invoice Inv. Date Description Amount
9,793.00
3,256.10
12,911.81
91.36
27,406.85
684.65
2038232 09/18/13 12907 GREENRIDGE LANDSCAPE INC 11192 08/27/13 LANDSCAPING SERVICES (AUG 2013)8,650.00
11154 08/26/13 SOD VALHALLA HYDRO STATION 1,143.00
2038069 09/04/13 00174 HACH COMPANY 8431773 08/12/13 APA 6000 MODULE REPAIR 1,216.39
8431772 08/12/13 APA 6000 MODULE REPAIR 1,181.00
8433855 08/12/13 SAMPLER CONTROLLER REPAIRS 630.71
8431771 08/12/13 DEPOT LABOR CHARGE 228.00
2038140 09/11/13 00174 HACH COMPANY 8411554 07/30/13 ANALYZER/SENSOR MAINTENANCE 9,677.00
8398669 07/22/13 HACH ANALYZERS 3,234.81
2038141 09/11/13 15116 HARNISCH FAMILY TRUST 5141513800 09/05/13 WATER ASSESSMENTS ADJ 2009-2012 30.00 30.00
2038001 08/28/13 02795 HARTFORD INSURANCE CO, THE Ben2429977 08/29/13 MONTHLY CONTRIBUTION TO LTD 5,161.59 5,161.59
2038002 08/28/13 04472 HECTOR I MARES-COSSIO 101 08/20/13 BI-NATIONAL CONSULTANT SERVICES (JULY 2013)3,600.00 3,600.00
2038003 08/28/13 00062 HELIX WATER DISTRICT 178540010813 08/12/13 WATER PURCHASE (6/6/13-8/7/13)51.26
174639860813 08/12/13 WATER PURCHASE (6/6/13-8/7/13)40.10
2038233 09/18/13 00713 HEWLETT-PACKARD COMPANY 53253213 09/01/13 GIS SERVER 28,165.67 28,165.67
2038070 09/04/13 12335 HP ENTERPRISE SERVICES LLC U3099903 08/15/13 IVR PAYMENT SERVICES (JULY 2013)2,063.40 2,063.40
2038234 09/18/13 08969 INFOSEND INC 70977 07/31/13 BILL PRINTING SERVICES (JULY 2013)14,361.97
71883 08/30/13 BILL PRINTING SERVICES (AUG 2013)13,044.88
2038071 09/04/13 02372 INTERIOR PLANT SERVICE INC 2674 08/15/13 PLANT SERVICES (MONTHLY)205.00 205.00
2038235 09/18/13 13899 INTERMEDIA.NET INC 2013082779 09/01/13 EMAIL SERVICES (8/2/13-9/2/13)3,738.85 3,738.85
2038004 08/28/13 15077 IQ REALTY & LENDING Ref002430026 08/27/13 UB Refund Cst #0000199035 78.47 78.47
2038005 08/28/13 15071 JAMES MOIR Ref002430020 08/27/13 UB Refund Cst #0000194231 16.30 16.30
2038006 08/28/13 15060 JAMUL VISTA ESTATES Ref002430007 08/27/13 UB Refund Cst #0000058962 16.41 16.41
2038142 09/11/13 12699 JANEANN GOLDSMITH-OLMSTED UB625120229 09/06/13 CUSTOMER REFUND 81.90 81.90
2038236 09/18/13 03077 JANI-KING OF CALIFORNIA INC SDO08130165 08/01/13 JANITORIAL SERVICES (AUG 2013)1,135.50 1,135.50
2038072 09/04/13 10563 JCI JONES CHEMICALS INC 591997 CREDIT MEMO -4,000.00
591923 08/14/13 CHLORINE 4,684.65
2038143 09/11/13 15119 JEFFREY RICHARDSON Ref002430273 09/11/13 UB Refund Cst #0000049409 123.71 123.71
2038073 09/04/13 02269 JENAL ENGINEERING CORP 9647 08/05/13 FUEL ISLAND REPAIRS 10,871.00
Page 7 of 16
Check #Check Total
CHECK REGISTER
Otay Water District
Date Range: 8/22/2013 - 9/18/2013
Date Vendor Vendor Name Invoice Inv. Date Description Amount
15,691.00
6,745.89
20,652.35
24,186.80
9648 08/05/13 FUEL ISLAND REPAIRS 4,820.00
2038144 09/11/13 15113 JERRY & LINDA TODD FAMILY 5144420900 09/05/13 WATER ASSESSMENTS ADJ 2009-2012 30.00 30.00
2038007 08/28/13 15074 JESSICA MEZA Ref002430023 08/27/13 UB Refund Cst #0000196786 14.81 14.81
2038145 09/11/13 15107 JIM BARRETT 5144102500 09/05/13 WATER ASSESSMENTS ADJ 2009-2012 20.00 20.00
2038146 09/11/13 14328 JIM JORDAN 5141513900 09/05/13 WATER ASSESSMENTS ADJ 2009-2012 30.00 30.00
2038008 08/28/13 15063 JOHN GREGORY Ref002430011 08/27/13 UB Refund Cst #0000140213 56.21 56.21
2038147 09/11/13 12598 JOHN HAMMERSLA UB004002107 09/06/13 CUSTOMER REFUND 44.92 44.92
2038237 09/18/13 03172 JONES & STOKES ASSOCIATES INC 0095936 08/20/13 ENVIRONMENTAL CONSULTING (7/1/13-7/26/13)5,075.89
0095938 08/20/13 ENVIRONMENTAL CONSULTING (7/1/13-7/26/13)752.00
0095937 08/20/13 ENVIRONMENTAL CONSULTING (7/1/13-7/26/13)630.00
0095947 08/20/13 ENVIRONMENTAL CONSULTING (7/1/13-7/26/13)288.00
2038009 08/28/13 15053 JOSEFINA WIECHERS UB623303062 08/27/13 CUSTOMER REFUND 424.71 424.71
2038148 09/11/13 15089 JOSEPH & KATHERINE V RANDAZZO 5144102200 09/05/13 WATER ASSESSMENTS ADJ 2009-2012 30.00 30.00
2038149 09/11/13 15120 JUAN MORALES Ref002430274 09/11/13 UB Refund Cst #0000074373 193.04 193.04
2038010 08/28/13 15061 JUAN MORENO Ref002430008 08/27/13 UB Refund Cst #0000071144 21.81 21.81
2038238 09/18/13 00056 KAMAN INDUSTRIAL TECHNOLOGIES O647875 08/19/13 DRUM SCREEN BEARINGS 526.47 526.47
2038074 09/04/13 12639 KAPISH NORTH AMERICA LLC 3037 08/08/13 ANNUAL MAINTENANCE 2,124.95 2,124.95
2038150 09/11/13 15114 KELLY T & HEIDI A BORUSZEWSKI 5144421000 09/05/13 WATER ASSESSMENTS ADJ 2009-2012 30.00 30.00
2038239 09/18/13 10089 KENNEDY, ROBERT 091713 09/17/13 TRAVEL REIMBURSEMENT 194.99 194.99
2038240 09/18/13 05840 KIRK PAVING INC 5431 08/23/13 AS NEEDED PAVING SERVICES FY14 14,137.85
5430 08/21/13 AS NEEDED PAVING SERVICES FY14 6,514.50
2038075 09/04/13 05840 KIRK PAVING INC 5419 08/16/13 AS NEEDED PAVING SERVICES FY14 21,538.80
5420 08/16/13 AS NEEDED PAVING SERVICES FY14 2,648.00
2038151 09/11/13 15134 KIRK PAVING INC Ref002430288 09/11/13 UB Refund Cst #0000204188 1,956.63 1,956.63
2038241 09/18/13 04996 KNOX ATTORNEY SERVICE INC 4011519 08/31/13 DELIVERY SERVICES (8/2/13-8/16/13)193.50 193.50
2038242 09/18/13 12276 KONECRANES INC SDG00820836 08/20/13 HOIST INSPECTION 500.00 500.00
2038243 09/18/13 14036 KRATOS / HBE SM43476 08/27/13 SECURITY SYSTEM MAINTENANCE 1,188.64
Page 8 of 16
Check #Check Total
CHECK REGISTER
Otay Water District
Date Range: 8/22/2013 - 9/18/2013
Date Vendor Vendor Name Invoice Inv. Date Description Amount
1,338.64
540.00
SM43342 08/14/13 ALARM MONITORING (AUG 2013)55.00
SM43343 08/14/13 ALARM MONITORING (AUG 2013)55.00
SM43344 08/14/13 ALARM MONITORING (AUG 2013)40.00
2038244 09/18/13 13699 KYLE BRANDON UB177622 09/10/13 CUSTOMER REFUND 31.50 31.50
2038152 09/11/13 15130 LAURA SANCHEZ Ref002430284 09/11/13 UB Refund Cst #0000199037 30.36 30.36
2038245 09/18/13 12843 LAWTON GROUP, THE 50608 09/13/13 INTERNSHIP AGREEMENT (9/2/13-9/8/13)270.00 270.00
2038153 09/11/13 12843 LAWTON GROUP, THE 50575 09/06/13 INTERNSHIP AGREEMENT (8/26/13-9/1/13)270.00
50537 08/30/13 INTERNSHIP AGREEMENT (8/19/13-8/25/13)270.00
2038246 09/18/13 11506 LAWYERS TITLE COMPANY UB74502 09/13/13 CUSTOMER REFUND 218.14 218.14
2038247 09/18/13 09511 LAYFIELD ENVIRONMENTAL SYSTEMS E04741 08/27/13 927-1 RESERVOIR COVER 500.00 500.00
2038154 09/11/13 15101 LEANN THOMPSON 4982709300 09/05/13 WATER ASSESSMENTS ADJ 2009-2012 10.00 10.00
2038011 08/28/13 15072 LEE POLK Ref002430021 08/27/13 UB Refund Cst #0000195230 75.00 75.00
2038248 09/18/13 13228 LEN AND ASSOCIATES UB69251 09/10/13 CUSTOMER REFUND 478.17 478.17
2038076 09/04/13 15051 LEWIS NORMAN BOOTH JR 082213 08/22/13 EMPLOYEE PROGRAM 500.00 500.00
2038012 08/28/13 06263 LINTNER, JERRY 062630813 08/20/13 SAFETY BOOTS 130.79 130.79
2038155 09/11/13 03019 LOPEZ, JOSE 70100813 08/31/13 MILEAGE REIMBURSEMENT (AUG 2013)88.14 88.14
2038156 09/11/13 15097 LORRAINE F MAIO 5144102900 09/05/13 WATER ASSESSMENTS ADJ 2009-2012 30.00 30.00
2038249 09/18/13 01054 LYNN'S LOCKSMITH SERVICE 282764 08/27/13 RE-KEY PUMP STATIONS 480.00 480.00
2038250 09/18/13 14085 M BEATRIZ LOMBROZO UB147812 09/10/13 CUSTOMER REFUND 23.48 23.48
2038157 09/11/13 15109 MANGANO FAMILY TRUST 5021911700 09/05/13 WATER ASSESSMENTS ADJ 2009-2012 30.00 30.00
2038251 09/18/13 06155 MANJARREZ, CONNIE 091313 09/13/13 COMPUTER LOAN 1,839.99 1,839.99
2038158 09/11/13 15126 MARIA SANCHEZ Ref002430280 09/11/13 UB Refund Cst #0000197589 116.92 116.92
2038013 08/28/13 15057 MARSCHON AVALONNE Ref002430004 08/27/13 UB Refund Cst #0000026357 16.97 16.97
2038252 09/18/13 02902 MARSTON & MARSTON INC 20139 09/05/13 COMMUNITY OUTREACH (AUG 2013)5,000.00 5,000.00
2038159 09/11/13 15124 MARY WILSON Ref002430278 09/11/13 UB Refund Cst #0000182019 30.73 30.73
2038253 09/18/13 05329 MASTER METER INC 112347 08/23/13 INVENTORY 12,138.75 12,138.75
2038014 08/28/13 15067 MATTHEW CRANDALL Ref002430016 08/27/13 UB Refund Cst #0000183628 19.39 19.39
Page 9 of 16
Check #Check Total
CHECK REGISTER
Otay Water District
Date Range: 8/22/2013 - 9/18/2013
Date Vendor Vendor Name Invoice Inv. Date Description Amount
2,793.77
1,817.57
2,028.25
2038014 08/28/13 15067 MATTHEW CRANDALL Ref002430016 08/27/13 UB Refund Cst #0000183628 19.39 19.39
2038254 09/18/13 02882 MAYER REPROGRAPHICS INC 0081825IN 09/06/13 REPROGRAPHICS SERVICES 37.80 37.80
2038077 09/04/13 02882 MAYER REPROGRAPHICS INC 0081153IN 08/05/13 REPROGRAPHICS SERVICES 2,566.97
0081431IN 08/16/13 REPROGRAPHICS SERVICES 226.80
2038160 09/11/13 02882 MAYER REPROGRAPHICS INC 0081631IN 08/27/13 REPROGRAPHICS SERVICES 1,571.87
0081581IN 08/26/13 REPROGRAPHICS SERVICES 245.70
2038078 09/04/13 06302 MCCROMETER INC 422335RI 08/12/13 CONVERTER 1,487.44 1,487.44
2038255 09/18/13 01183 MCMASTER-CARR SUPPLY CO 58145903 08/22/13 A-TANK SPRAYHEADS PARTS 140.64 140.64
2038256 09/18/13 11992 MCMILLIN REALTY UB184926 09/10/13 CUSTOMER REFUND 77.98 77.98
2038257 09/18/13 13888 MCMILLIN REALTY UB185024 09/10/13 CUSTOMER REFUND 20.96 20.96
2038161 09/11/13 03745 MEDEROS, CHARLES 090913 09/09/13 SAFETY BOOTS 91.78 91.78
2038258 09/18/13 01824 MERKEL & ASSOCIATES INC 13081901 08/19/13 ENVIRONMENTAL SERVICES (7/1/13-7/31/13)4,529.77 4,529.77
2038015 08/28/13 00805 METRO JPA 179 08/05/13 ANNUAL MEMBERSHIP RENEWAL (2013-14)1,485.00 1,485.00
2038162 09/11/13 15121 MICHAEL GUZZI Ref002430275 09/11/13 UB Refund Cst #0000147856 163.68 163.68
2038079 09/04/13 00237 MISSION JANITORIAL & ABRASIVE 37367200 08/07/13 JANITORIAL SUPPLIES 1,159.59 1,159.59
2038259 09/18/13 15136 MISSION UNIFORM SERVICE 340246791 09/02/13 UNIFORM SERVICES 301.35
340245740 08/26/13 UNIFORM SERVICES 300.62
340242628 08/05/13 UNIFORM SERVICES 298.43
340244709 08/19/13 UNIFORM SERVICES 298.42
340243667 08/12/13 UNIFORM SERVICES 296.82
340246790 09/02/13 UNIFORM SERVICES 101.47
340244708 08/19/13 UNIFORM SERVICES 95.73
340243666 08/12/13 UNIFORM SERVICES 95.73
340245739 08/26/13 UNIFORM SERVICES 84.25
340242630 08/05/13 UNIFORM SERVICES 82.50
S340245707 08/26/13 UNIFORM SERVICES 72.93
2038163 09/11/13 03523 NATIONAL DEFERRED COMPENSATION Ben2430211 09/12/13 BI-WEEKLY DEFERRED COMP PLAN 7,253.73 7,253.73
2038016 08/28/13 03523 NATIONAL DEFERRED COMPENSATION Ben2429987 08/29/13 BI-WEEKLY DEFERRED COMP PLAN 7,253.73 7,253.73
2038260 09/18/13 00745 NEWARK 24139451 08/26/13 RING TERMINAL LUGS 131.81 131.81
2038080 09/04/13 00745 NEWARK 24005438 07/23/13 LEVEL SWITCH 492.62 492.62
Page 10 of 16
Check #Check Total
CHECK REGISTER
Otay Water District
Date Range: 8/22/2013 - 9/18/2013
Date Vendor Vendor Name Invoice Inv. Date Description Amount
690.40
293.58
2038080 09/04/13 00745 NEWARK 24005438 07/23/13 LEVEL SWITCH 492.62 492.62
2038081 09/04/13 15028 NICOLE LIU Ref002429746 08/12/13 UB Refund Cst #0000123963 274.23 274.23
2038164 09/11/13 15128 NORTH ISLAND CREDIT UNION Ref002430282 09/11/13 UB Refund Cst #0000198299 32.21 32.21
2038261 09/18/13 00510 OFFICE DEPOT INC 672649698001 08/28/13 OFFICE SUPPLIES 291.99
672009768001 08/23/13 OFFICE SUPPLIES 290.49
672005334001 08/23/13 OFFICE SUPPLIES 66.03
672005798001 08/26/13 OFFICE SUPPLIES 41.89
2038082 09/04/13 00510 OFFICE DEPOT INC 668066011001 07/22/13 OFFICE SUPPLIES 146.85
668502805001 07/25/13 INKJET CARTRIDGES 107.86
668066299001 07/24/13 OFFICE SUPPLIES 38.87
2038262 09/18/13 03149 ON SITE LASER LLC 47876 08/23/13 PRINTER SERVICES 322.80 322.80
2038083 09/04/13 09984 PADRE DAM'S SANTEE LAKES 083013 09/04/13 EMPLOYEE PROGRAM 275.00 275.00
2038263 09/18/13 05497 PAYPAL INC 26222733 08/31/13 PHONE PAYMENT SVCS (AUG 2013)54.10 54.10
2038084 09/04/13 05497 PAYPAL INC 25575695 07/31/13 PHONE PAYMENT SVCS (JULY 2013)54.10 54.10
2038017 08/28/13 00137 PETTY CASH CUSTODIAN 001370813 08/27/13 PETTY CASH 506.16 506.16
2038264 09/18/13 00137 PETTY CASH CUSTODIAN 091713 09/17/13 PETTY CASH 830.29 830.29
2038165 09/11/13 15081 PINOMAKI DESIGN 4250 08/16/13 GRAPHIC DESIGN SERVICE 20.00 20.00
2038265 09/18/13 00053 PITNEY BOWES INC 434703 09/03/13 EQUIPMENT RENTAL (10/1/13-12/31/13)207.36 207.36
2038266 09/18/13 10929 PORTABLE POWER SYSTEMS INC 161640 08/22/13 UPS BATTERIES 307.22 307.22
2038085 09/04/13 01151 PRES-TECH MANUFACTURER'S 7432 08/08/13 PIPE AND CABLE LOCATOR 4,998.00 4,998.00
2038267 09/18/13 13059 PRIORITY BUILDING SERVICES 36147 08/01/13 JANITORIAL SERVICES (AUG 2013)3,664.00 3,664.00
2038018 08/28/13 06641 PRUDENTIAL OVERALL SUPPLY 30357436 08/01/13 UNIFORMS, TOWELS & MATS 540.26
30355936 07/25/13 UNIFORMS, TOWELS & MATS 370.67
30355935 07/25/13 UNIFORMS, TOWELS & MATS 213.12
30357435 08/01/13 UNIFORMS, TOWELS & MATS 213.12
30351362 07/04/13 UNIFORMS, TOWELS & MATS 213.12
30357437 08/01/13 UNIFORMS, TOWELS & MATS 182.50
30356824 07/30/13 UNIFORMS, TOWELS & MATS 114.12
30355938 07/25/13 UNIFORMS, TOWELS & MATS 60.92
30357438 08/01/13 UNIFORMS, TOWELS & MATS 60.92
Page 11 of 16
Check #Check Total
CHECK REGISTER
Otay Water District
Date Range: 8/22/2013 - 9/18/2013
Date Vendor Vendor Name Invoice Inv. Date Description Amount
2,061.01
160.25
150.00
4,779.50
60.00
30355313 07/23/13 UNIFORMS, TOWELS & MATS 46.13
30356823 07/30/13 UNIFORMS, TOWELS & MATS 46.13
2038086 09/04/13 06641 PRUDENTIAL OVERALL SUPPLY 30358319 08/06/13 UNIFORMS, TOWELS & MATS 114.12
30358318 08/06/13 UNIFORMS, TOWELS & MATS 46.13
2038087 09/04/13 15083 PUBLIC AGENCY SAFETY MGMT ASSN 083013 09/04/13 MEMBERSHIP DUES 75.00
083013a 09/04/13 PASMA ANNUAL CONFERENCE 75.00
2038088 09/04/13 00078 PUBLIC EMPLOYEES RET SYSTEM Ben2429981 08/29/13 BI-WEEKLY PERS CONTRIBUTION 159,108.92 159,108.92
2038268 09/18/13 00078 PUBLIC EMPLOYEES RET SYSTEM Ben2430205 09/12/13 BI-WEEKLY PERS CONTRIBUTION 161,440.77 161,440.77
2038166 09/11/13 10294 QWIKPRINTS 132461637 09/10/13 FINGERPRINTING SERVICES (8/14/13)20.00 20.00
2038089 09/04/13 01342 R J SAFETY SUPPLY CO INC 31566501 08/07/13 SAFETY SUPPLIES 84.25 84.25
2038019 08/28/13 15079 REMARKET INVESTMENTS LP Ref002430028 08/27/13 UB Refund Cst #0000202882 12.28 12.28
2038167 09/11/13 15117 RENEE & ALFONSO VILLA 5141515200 09/05/13 WATER ASSESSMENTS ADJ 2009-2012 20.00 20.00
2038168 09/11/13 13053 RICHARD CAIN 5144103600 09/05/13 WATER ASSESSMENTS ADJ 2009-2012 10.00 10.00
2038020 08/28/13 15064 RICHARD RHOADS Ref002430012 08/27/13 UB Refund Cst #0000141330 34.31 34.31
2038090 09/04/13 00521 RICK POST WELDING &9534 08/12/13 PIPE REPAIR 2,235.00
9527 08/05/13 WELDING & WET TAPPING 1,417.50
9520 07/22/13 WELDING SERVICES 1,127.00
2038269 09/18/13 15137 ROBERT AND MELODY HURT 091613 09/16/13 CLAIM SETTLEMENT 1,800.00 1,800.00
2038169 09/11/13 15091 ROBERT E MARSHALL &5144105600 09/05/13 WATER ASSESSMENTS ADJ 2009-2012 30.00 30.00
2038170 09/11/13 15111 ROBERT K RICE 5010421100 09/05/13 WATER ASSESSMENTS ADJ 2009-2012 30.00
5010421000 09/05/13 WATER ASSESSMENTS ADJ 2009-2012 30.00
2038021 08/28/13 15055 ROBYN GALLANT Ref002430002 08/27/13 UB Refund Cst #0000002025 102.31 102.31
2038171 09/11/13 15055 ROBYN GALLANT 5144100300 09/05/13 WATER ASSESSMENTS ADJ 2009-2012 30.00 30.00
2038270 09/18/13 12228 ROCKWELL ENGINEERING &13591 08/26/13 ROTATING ASSEMBLY 7,859.36 7,859.36
2038091 09/04/13 06412 ROMERO, TANYA 083013 08/30/13 TUITION REIMBURSEMENT 205.00 205.00
2038271 09/18/13 06412 ROMERO, TANYA 091213 09/12/13 TUITION REIMBURSEMENT 672.65 672.65
2038172 09/11/13 15104 RONALD W SPICER 5144423200 09/05/13 WATER ASSESSMENTS ADJ 2009-2012 10.00 10.00
2038173 09/11/13 15127 ROSE LEYVA Ref002430281 09/11/13 UB Refund Cst #0000197981 50.44 50.44
Page 12 of 16
Check #Check Total
CHECK REGISTER
Otay Water District
Date Range: 8/22/2013 - 9/18/2013
Date Vendor Vendor Name Invoice Inv. Date Description Amount
4,366.34
187.75
153,548.84
2038173 09/11/13 15127 ROSE LEYVA Ref002430281 09/11/13 UB Refund Cst #0000197981 50.44 50.44
2038022 08/28/13 07208 RUTH DONAHUE Ref002430010 08/27/13 UB Refund Cst #0000090554 36.06 36.06
2038092 09/04/13 09148 S & J SUPPLY COMPANY INC S100027488001 08/13/13 INVENTORY 5,651.21 5,651.21
2038272 09/18/13 05130 SAFARI MICRO INC 234503 08/22/13 HEADSET 298.39 298.39
2038093 09/04/13 05130 SAFARI MICRO INC 233967 08/14/13 MEDIA STORAGE 3,787.56
232998 07/17/13 HEADSET 578.78
2038273 09/18/13 00003 SAN DIEGO COUNTY WATER AUTH 0000000845 08/27/13 SOCAL WATERSMART (JULY 2013)1,771.26 1,771.26
2038023 08/28/13 00247 SAN DIEGO DAILY TRANSCRIPT 384974 07/31/13 BID ADVERTISEMENT 86.90 86.90
2038174 09/11/13 00247 SAN DIEGO DAILY TRANSCRIPT 385552 08/02/13 BID ADVERTISEMENT 63.65 63.65
2038274 09/18/13 00247 SAN DIEGO DAILY TRANSCRIPT 392118 09/09/13 BID ADVERTISEMENT 111.70
389561 08/26/13 BID ADVERTISEMENT 76.05
2038094 09/04/13 00121 SAN DIEGO GAS & ELECTRIC 082813 08/28/13 UTILITY EXPENSES (MONTHLY)60,986.12
082613 08/26/13 UTILITY EXPENSES (MONTHLY)50,689.76
082013 08/20/13 UTILITY EXPENSES (MONTHLY)41,728.08
082313 08/23/13 UTILITY EXPENSES (MONTHLY)144.88
2038275 09/18/13 00121 SAN DIEGO GAS & ELECTRIC 090513 09/05/13 UTILITY EXPENSES (MONTHLY)78,242.66 78,242.66
2038276 09/18/13 07676 SAN MIGUEL FIRE PROTECTION SMG23828 09/12/13 ANNUAL BUSINESS INSPECTION 394.00 394.00
2038175 09/11/13 13216 SANDRA DRYDEN UB035038819 09/06/13 CUSTOMER REFUND 266.61 266.61
2038176 09/11/13 15086 SAVAGE, DEANDRE 091013 09/10/13 SAFETY BOOTS 150.00 150.00
2038277 09/18/13 12333 SCHINDLER ELEVATOR CORPORATION 8103519105 08/01/13 ELEVATOR MAINTENANCE (AUG 2013)416.00 416.00
2038024 08/28/13 12421 SCS ENGINEERS 0216459 07/31/13 RISK MGMT CONSULTING SVCS (JULY 2013)5,400.00 5,400.00
2038025 08/28/13 15000 SEGURA, ADOLFO 17460713a 08/14/13 TRAVEL EXPENSES (7/16/13-7/17/13)143.33 143.33
2038177 09/11/13 15108 SEJER O SEJERSEN TRUST 5144420500 09/05/13 WATER ASSESSMENTS ADJ 2009-2012 10.00 10.00
2038278 09/18/13 14785 SEW-EURODRIVE INC 899467 08/26/13 SCREEN GEARDRIVE 700.75 700.75
2038095 09/04/13 15048 SIEMENS WATER TECHNOLOGIES LLC 901348956 08/07/13 DEIONIZED WATER TANKS 124.80 124.80
2038279 09/18/13 13327 SILVA-SILVA INTERNATIONAL 1309 09/10/13 PROJECT CONSULTANT (AUG 2013)4,000.00 4,000.00
2038280 09/18/13 12281 SIR SPEEDY PRINTING 5066 08/29/13 SIR SPEEDY PRINTING 38.72 38.72
2038096 09/04/13 12281 SIR SPEEDY PRINTING 5010 08/07/13 CARD SHELLS 244.57
Page 13 of 16
Check #Check Total
CHECK REGISTER
Otay Water District
Date Range: 8/22/2013 - 9/18/2013
Date Vendor Vendor Name Invoice Inv. Date Description Amount
283.29
7,044.22
1,273.00
159.96
319.92
2038096 09/04/13 12281 SIR SPEEDY PRINTING 5010 08/07/13 CARD SHELLS 244.57
5012 08/09/13 BUSINESS CARDS 38.72
2038097 09/04/13 03592 SOFTCHOICE CORPORATION 3446206 08/13/13 PROTECTION RENEWAL 4,257.50
3443782 08/09/13 BACKUP SERVER 2,786.72
2038281 09/18/13 11618 SOUTH COAST COPY SYSTEMS AR134667 08/28/13 COPIER MAINTENANCE (SEPT 2013)1,682.59 1,682.59
2038098 09/04/13 11618 SOUTH COAST COPY SYSTEMS AR133979 08/15/13 COLOR COPY MACHINE 11,943.72 11,943.72
2038099 09/04/13 03103 SOUTHCOAST HEATING &292424 08/16/13 AC MAINTENANCE (8/8/13)156.25 156.25
2038282 09/18/13 03103 SOUTHCOAST HEATING &C51753 08/14/13 AC MAINTENANCE (AUG 2013)1,068.00
C51754 08/14/13 AC MAINTENANCE (AUG 2013)205.00
2038178 09/11/13 03760 SPANKY'S PORTABLE SERVICES INC 960038 08/15/13 PORTABLE TOILET RENTAL (8/15/13-9/11/13)98.17 98.17
2038100 09/04/13 03760 SPANKY'S PORTABLE SERVICES INC 957354 08/08/13 PORTABLE TOILET RENTAL (7/26/13-8/22/13)79.98
959224 08/07/13 PORTABLE TOILET RENTAL (8/7/13-9/3/13)79.98
2038283 09/18/13 03760 SPANKY'S PORTABLE SERVICES INC 960701 08/23/13 PORTABLE TOILET RENTAL (8/23/13-9/19/13)79.98
960703 08/23/13 PORTABLE TOILET RENTAL (8/23/13-9/19/13)79.98
960702 08/23/13 PORTABLE TOILET RENTAL (8/23/13-9/19/13)79.98
960817 08/26/13 PORTABLE TOILET RENTAL (8/24/13-9/20/13)79.98
2038284 09/18/13 03516 SPECIAL DISTRICT RISK 44952 08/27/13 WORKERS' COMPENSATION (10/1/13-12/31/13)35,100.43 35,100.43
2038285 09/18/13 03516 SPECIAL DISTRICT RISK PD13140054820001 09/13/13 PROPERTY LIABILITY DEDUCTIBLE 500.00 500.00
2038286 09/18/13 02354 STANDARD ELECTRONICS 18862 08/12/13 MONTHLY MONITORING (AUG 2013)1,352.50 1,352.50
2038026 08/28/13 06281 STATE DISBURSEMENT UNIT Ben2429995 08/29/13 BI-WEEKLY PAYROLL DEDUCTION 919.03 919.03
2038179 09/11/13 06281 STATE DISBURSEMENT UNIT Ben2430219 09/12/13 BI-WEEKLY PAYROLL DEDUCTION 919.03 919.03
2038027 08/28/13 06299 STATE DISBURSEMENT UNIT Ben2429985 08/29/13 BI-WEEKLY PAYROLL DEDUCTION 237.69 237.69
2038180 09/11/13 06299 STATE DISBURSEMENT UNIT Ben2430209 09/12/13 BI-WEEKLY PAYROLL DEDUCTION 237.69 237.69
2038028 08/28/13 06303 STATE DISBURSEMENT UNIT Ben2429993 08/29/13 BI-WEEKLY PAYROLL DEDUCTION 831.23 831.23
2038181 09/11/13 06303 STATE DISBURSEMENT UNIT Ben2430217 09/12/13 BI-WEEKLY PAYROLL DEDUCTION 831.23 831.23
2038029 08/28/13 08533 STATE DISBURSEMENT UNIT Ben2429999 08/29/13 BI-WEEKLY PAYROLL DEDUCTION 258.00 258.00
2038182 09/11/13 08533 STATE DISBURSEMENT UNIT Ben2430223 09/12/13 BI-WEEKLY PAYROLL DEDUCTION 258.00 258.00
2038030 08/28/13 15056 STEPHANIE OSBRINK Ref002430003 08/27/13 UB Refund Cst #0000017924 85.29 85.29
Page 14 of 16
Check #Check Total
CHECK REGISTER
Otay Water District
Date Range: 8/22/2013 - 9/18/2013
Date Vendor Vendor Name Invoice Inv. Date Description Amount
317.52
3,477.60
241.70
24,924.50
2038287 09/18/13 13775 STEPHEN R CLARK UB182552 09/10/13 CUSTOMER REFUND 52.89 52.89
2038288 09/18/13 12809 STUTZ ARTIANO SHINOFF 92797 08/26/13 LEGAL SERVICES (JULY 2013)23,648.25 23,648.25
2038031 08/28/13 15075 SUNRISE MANAGEMENT Ref002430024 08/27/13 UB Refund Cst #0000196897 1,001.09 1,001.09
2038183 09/11/13 15105 TERESA VOSS 5144423200 09/05/13 WATER ASSESSMENTS ADJ 2009-2012 10.00 10.00
2038184 09/11/13 15102 TERRILL L LANE 5144101900 09/05/13 WATER ASSESSMENTS ADJ 2009-2012 10.00 10.00
2038185 09/11/13 15132 THE EQUITY COMPANY Ref002430286 09/11/13 UB Refund Cst #0000203588 34.93 34.93
2038186 09/11/13 15103 THOMAS PLACHEK 5144103500 09/05/13 WATER ASSESSMENTS ADJ 2009-2012 10.00 10.00
2038101 09/04/13 14177 THOMPSON, MITCHELL 18070813 08/28/13 MILEAGE REIMBURSEMENT (AUG 2013)12.43 12.43
2038032 08/28/13 15080 TIERRA REALTY GROUP INC Ref002430029 08/27/13 UB Refund Cst #0000203415 19.62 19.62
2038289 09/18/13 13361 TINA GUEST UB169843 09/10/13 CUSTOMER REFUND 17.48 17.48
2038033 08/28/13 15062 TOMMIE CRAWFORD Ref002430009 08/27/13 UB Refund Cst #0000073012 94.07 94.07
2038102 09/04/13 14181 UNITED RENTALS (NORTH AMERICA)112776778001 07/23/13 CONCRETE 178.20
113183462001 08/07/13 CONCRETE 139.32
2038034 08/28/13 07662 UNITEDHEALTHCARE SPECIALTY 132400000058 09/01/13 AD&D & SUPP LIFE INS (SEPT 2013)5,635.23 5,635.23
2038035 08/28/13 07674 US BANK O0000000035 08/23/13 CAL CARD EXPENSES 18,519.21 18,519.21
2038187 09/11/13 07674 US BANK SC0813 08/22/13 CAL CARD EXPENSES (MONTHLY)2,839.15
E000041 09/10/13 CAL CARD EXPENSES (MONTHLY)380.75
MW0813 08/22/13 CAL CARD EXPENSES (MONTHLY)197.70
E000040 08/22/13 CAL CARD EXPENSES (MONTHLY)60.00
2038290 09/18/13 07674 US BANK A000047 08/22/13 CAL-CARD EXPENSES (MONTHLY)10,062.11 10,062.11
2038103 09/04/13 06829 US SECURITY ASSOCIATES INC 232300 07/31/13 SECURITY SERVICES (JULY 2013)131.70
195792 06/30/13 SECURITY SERVICES (JUNE 2013)110.00
2038291 09/18/13 06829 US SECURITY ASSOCIATES INC 268885 08/31/13 SECURITY SERVICES (AUG 2013)110.00 110.00
2038292 09/18/13 11606 USA BLUE BOOK 137158 08/28/13 SAMPLER REFRIGERATOR 4,837.70 4,837.70
2038293 09/18/13 13048 V & A CONSULTING ENGINEERS 14206R 07/31/13 CORROSION SERVICES (6/29/13-7/31/13)23,399.00
14258 08/31/13 CORROSION SERVICES (8/1/13-8/31/13)1,525.50
2038036 08/28/13 01095 VANTAGEPOINT TRANSFER AGENTS Ben2429979 08/29/13 BI-WEEKLY DEFERRED COMP PLAN 12,108.50 12,108.50
2038188 09/11/13 01095 VANTAGEPOINT TRANSFER AGENTS Ben2430203 09/12/13 BI-WEEKLY DEFERRED COMP PLAN 11,225.47 11,225.47Page 15 of 16
Check #Check Total
CHECK REGISTER
Otay Water District
Date Range: 8/22/2013 - 9/18/2013
Date Vendor Vendor Name Invoice Inv. Date Description Amount
1,265.00
2038188 09/11/13 01095 VANTAGEPOINT TRANSFER AGENTS Ben2430203 09/12/13 BI-WEEKLY DEFERRED COMP PLAN 11,225.47 11,225.47
2038037 08/28/13 06414 VANTAGEPOINT TRANSFER AGENTS Ben2429989 08/29/13 BI-WEEKLY 401A PLAN 1,714.40 1,714.40
2038189 09/11/13 06414 VANTAGEPOINT TRANSFER AGENTS Ben2430213 09/12/13 BI-WEEKLY 401A PLAN 1,714.40 1,714.40
2038104 09/04/13 03329 VERIZON WIRELESS 9710270460 08/21/13 VERIZON SERVICES (7/22/13-8/21/13)5,957.45 5,957.45
2038038 08/28/13 15073 VERONICA LOYA Ref002430022 08/27/13 UB Refund Cst #0000196493 34.81 34.81
2038039 08/28/13 15059 W KROTZER Ref002430006 08/27/13 UB Refund Cst #0000051671 100.00 100.00
2038190 09/11/13 14879 WATER CONSERVATION GARDEN 1106 08/12/13 GARDEN COSTS (1ST QTR FY13-14)24,961.75 24,961.75
2038191 09/11/13 03781 WATTON, MARK 090313 09/03/13 MILEAGE REIMBURSEMENT (AUG 2013)178.54 178.54
2038040 08/28/13 01343 WE GOT YA PEST CONTROL 83412 07/03/13 BEE REMOVAL SERVICES 575.00
83509 07/17/13 BEE REMOVAL SERVICES 115.00
83293 07/08/13 BEE REMOVAL SERVICES 115.00
83986 07/31/13 BEE REMOVAL SERVICES 115.00
83717 07/25/13 BEE REMOVAL SERVICES 115.00
83514 07/15/13 BEE REMOVAL SERVICES 115.00
83961 08/02/13 BEE REMOVAL SERVICES 115.00
2038294 09/18/13 01343 WE GOT YA PEST CONTROL 84470 08/15/13 PEST CONTROL 115.00 115.00
2038192 09/11/13 15133 WEST-TECH CONTRACTING INC Ref002430287 09/11/13 UB Refund Cst #0000204135 199.84 199.84
2038193 09/11/13 15106 WILBERT WATKINS 5144431900 09/05/13 WATER ASSESSMENTS ADJ 2009-2012 10.00 10.00
2038194 09/11/13 15112 WILLS FAMILY 2002 TRUST 5144420600 09/05/13 WATER ASSESSMENTS ADJ 2009-2012 30.00 30.00
2038041 08/28/13 15078 WILSON DIANA Ref002430027 08/27/13 UB Refund Cst #0000199206 29.18 29.18
2038295 09/18/13 15135 YANEZ, ABRAHAM 091213 09/12/13 SAFETY BOOTS 117.71 117.71
2038042 08/28/13 15069 YOLANDA MEJIA Ref002430018 08/27/13 UB Refund Cst #0000193147 33.81 33.81
2038195 09/11/13 15123 YULY & ERWIN MEJIA Ref002430277 09/11/13 UB Refund Cst #0000174063 15.50 15.50
Amount Pd Total:1,373,708.01
Check Grand Total:1,373,708.01
Page 16 of 16