HomeMy WebLinkAbout01-07-14 Board Packet
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OTAY WATER DISTRICT
BOARD OF DIRECTORS MEETING
DISTRICT BOARDROOM
2554 SWEETWATER SPRINGS BOULEVARD
SPRING VALLEY, CALIFORNIA
TUESDAY
January 7, 2014
3:30 P.M.
AGENDA
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. PRESENTATION OF RECOGNITION PLAQUE TO BOARD PRESIDENT
4. ELECTION OF BOARD PRESIDENT
As per Chapter 2, Section 1.03.B, Procedure for Election, of the District’s Code of
Ordinances, the General Manager shall chair the proceedings for election of the
President. The newly-elected President shall assume office immediately and shall
chair the proceedings for the election of the Vice President and Treasurer.
5. ELECTION OF BOARD VICE PRESIDENT
6. ELECTION OF BOARD TREASURER
7. APPROVAL OF AGENDA
8. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO
SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'S
JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA
9. RECESS OTAY WATER DISTRICT BOARD MEETING
10. CONVENE OTAY SERVICE CORPORATION BOARD MEETING
11. ROLL CALL
12. ELECTION OF OFFICERS
a) PRESIDENT
b) VICE-PRESIDENT
c) TREASURER
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13. APPOINTMENT OF OFFICERS
a) EXECUTIVE DIRECTOR
b) CHIEF FINANCIAL OFFICER
c) SECRETARY
14. ADJOURN OTAY SERVICE CORPORATION BOARD MEETING
15. CONVENE OTAY WATER DISTRICT FINANCING AUTHORITY BOARD MEET-
ING
16. ROLL CALL
17. RE-AFFIRM OFFICERS OF THE OTAY WATER DISTRICT FINANCING AUTHOR-
ITY
a) PRESIDENT
b) VICE-PRESIDENT
c) EXECUTIVE DIRECTOR
d) TREASURER/AUDITOR
e) SECRETARY
18. ADJOURN OTAY WATER DISTRICT FINANCING AUTHORITY BOARD MEETING
19. RECONVENE OTAY WATER DISTRICT BOARD MEETING
CONSENT CALENDAR
20. ITEMS TO BE ACTED UPON WITHOUT DISCUSSION, UNLESS A REQUEST IS
MADE BY A MEMBER OF THE BOARD OR THE PUBLIC TO DISCUSS A PAR-
TICULAR ITEM:
a) APPROVE A PROFESSIONAL SERVICES CONTRACT WITH ATKINS
NORTH AMERICA, INC. FOR THE 2015 WATER FACILITIES MASTER
PLAN AND PROGRAM ENVIRONMENTAL IMPACT REPORT UPDATES IN
AN AMOUNT NOT-TO-EXCEED $434,731
b) APPROVE A CONSTRUCTION CONTRACT WITH ADVANCED INDUS-
TRIAL SERVICES, INC. FOR THE 624-2 RESERVOIR INTERI-
OR/EXTERIOR COATING AND UPGRADES PROJECT IN AN AMOUNT
NOT-TO-EXCEED $1,199,000
c) APPROVE A CONSTRUCTION CONTRACT WITH COFFMAN SPECIAL-
TIES, INC. FOR THE POTABLE WATER UTILITY RELOCATIONS ASSO-
CIATED WITH THE CALTRANS SR-11-SEQUENCE 1 PROJECT IN AN
AMOUNT NOT-TO-EXCEED $992,380
d) APPROVE AN AGREEMENT BETWEEN THE SAN DIEGO COUNTY SANI-
TATION DISTRICT (COUNTY) AND THE DISTRICT FOR REIMBURSE-
3
MENT TO THE COUNTY FOR THE DESIGN AND CONSTRUCTION
COSTS ASSOCIATED WITH THE RANCHO SAN DIEGO PUMP STATION
REHABILITATION PROJECT; AND APPROVE AN INCREASE IN CIP
BUDGET S2027 IN THE AMOUNT OF $600,000, INCREASING THE
OVERALL CIP BUDGET FROM $2,900,000 TO $3,500,000
e) ADOPT THE 2014 OTAY WATER DISTRICT LEGISLATIVE PROGRAM
GUIDELINES
f) ADOPT ORDINANCE NO. 540 TO AMEND THE DISTRICT’S CODE OF
ORDINANCES SECTION 3.06 (C), WITHDRAWAL OF FUNDS, TO ALLOW
FOR DELEGATES APPROVAL OF THE RELEASE OF PAYMENTS THAT
WILL INCREASE THE EFFICIENCY AND PRACTICALITY OF THE DIS-
TRICT’S OPERATION
g) APPROVE A PURCHASE ORDER TO NEXUS, INC. IN THE AMOUNT OF
$204,850.50 FOR THE PURCHASE OF INFORMATION TECHNOLOGY
NETWORK EQUIPMENT AND SERVICES
h) APPROVE A THREE (3) YEAR AGREEMENT WITH AZTECA SYSTEMS,
INC. IN AN AMOUNT NOT-TO-EXCEED $230,000 FOR A LICENSING
AGREEMENT FOR CITY WORKS SOFTWARE; AND AN AGREEMENT
WITH THE TIMMONS GROUP IN AN AMOUNT NOT-TO-EXCEED
$370,000 FOR IMPLEMENTATION SERVICES FOR THE REPLACEMENT
OF THE DISTRICT’S WORK MANAGEMENT SYSTEM
ACTION ITEMS
21. BOARD
a) APPROVE AN AGREEMENT WITH TECHNOWSION, INC. FOR A THREE
(3) YEAR LICENSING AGREEMENT FOR GE iFIX SCADA SYSTEM AND
IMPLEMENTATION SERVICES FOR THE REPLACEMENT OF THE DIS-
TRICT’S SCADA SYSTEM IN AN AMOUNT NOT-TO-EXCEED $415,000
b) AWARD A CONTRACT TO AN ACCOUNTING FIRM TO SERVE AS THE
DISTRICT’S AUDITORS FOR THE FISCAL YEAR ENDING JUNE 30, 2014;
THE CONTRACT WILL BE FOR ONE (1) YEAR WITH FOUR (4) ONE-
YEAR OPTIONS SUBJECT TO THE BOARD REVIEW AND APPROVAL
c) DISCUSSION OF 2014 BOARD MEETING CALENDAR
INFORMATIONAL ITEMS
22. THIS ITEM IS PROVIDED TO THE BOARD FOR INFORMATIONAL PURPOSES
ONLY. NO ACTION IS REQUIRED ON THE FOLLOWING AGENDA ITEMS:
a) REPORT ON DIRECTOR’S EXPENSES FOR THE 1ST QUARTER OF FIS-
CAL YEAR 2014 (BENHAM)
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REPORTS
23. GENERAL MANAGER’S REPORT
a) SAN DIEGO COUNTY WATER AUTHORITY UPDATE
24. DIRECTORS' REPORTS/REQUESTS
25. PRESIDENT’S REPORT
RECESS TO CLOSED SESSION
26. CLOSED SESSION
a) CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
[GOVERNMENT CODE §54956.9]
2 CASE
RETURN TO OPEN SESSION
27. REPORT ON ANY ACTIONS TAKEN IN CLOSED SESSION. THE BOARD MAY
ALSO TAKE ACTION ON ANY ITEMS POSTED IN CLOSED SESSION
28. ADJOURNMENT
All items appearing on this agenda, whether or not expressly listed for action, may be
deliberated and may be subject to action by the Board.
The Agenda, and any attachments containing written information, are available at the
District’s website at www.otaywater.gov. Written changes to any items to be considered at
the open meeting, or to any attachments, will be posted on the District’s website. Copies
of the Agenda and all attachments are also available through the District Secretary by
contacting her at (619) 670-2280.
If you have any disability which would require accommodation in order to enable you to
participate in this meeting, please call the District Secretary at (619) 670-2280 at least 24
hours prior to the meeting.
Certification of Posting
I certify that on January 3, 2014, I posted a copy of the foregoing agenda near the
regular meeting place of the Board of Directors of Otay Water District, said time being at
least 72 hours in advance of the regular meeting of the Board of Directors (Government
Code Section §54954.2).
Executed at Spring Valley, California on January 3, 2014.
/s/ Susan Cruz, District Secretary
STAFF REPORT
TYPE MEETING: Regular Board
MEETING DATE: January 7, 2014
SUBMITTED BY:
Bob Kennedy
Engineering Manager
PROJECT: P1210-
001101
DIV. NO. ALL
APPROVED BY:
Rod Posada, Chief, Engineering
German Alvarez, Assistant General Manager
Mark Watton, General Manager
SUBJECT: Award of a Professional Engineering Services Contract for the
2015 Water Facilities Master Plan and Program Environmental
Impact Report Updates to Atkins North America, Inc.
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors (Board)
award a professional services contract to Atkins North America, Inc.
and to authorize the General Manager to execute an agreement with
Atkins North America, Inc. for the 2015 Water Facilities Master Plan
and Program Environmental Impact Report Updates in an amount not-to-
exceed $434,731.
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To obtain Board authorization for the General Manager to enter into a
professional engineering services contract with Atkins North America,
Inc. for the 2015 Water Facilities Master Plan and Program
Environmental Impact Report Updates in an amount not-to-exceed
$434,731.
2
ANALYSIS:
The District requires the services of a planning and environmental
firm (Consultant) to provide professional engineering and
environmental services as part of the District’s Water Facilities
Master Plan (WFMP) 2015 and Program EIR (PEIR) Updates (Capital
Improvement Plan Number P1210). The previous Water Resources Master
Plan Update was approved by the District’s Board of Directors on
February 3, 2010 and combined all previously existing master plans
and facility plans into one system wide plan outlining the potable
water and recycled water systems required to serve our customers at
build-out conditions. Minor changes were made in November 2010 and
May 2013 to reflect changes in land use and the demands for the City
of San Diego Otay Mesa Community Plan Update and changes to the City
of Chula Vista Otay Ranch development.
The purpose of the 2015 WFMP and PEIR Updates is to identify and
provide planning and design data for future potable and recycled
water capital improvement projects. Planning and design data must
include, but not be limited to, population projections, analysis of
historical data, land use categorization, hydraulic model
construction, facilities sizing criteria and associated probable cost
estimates. Facilities will include supply source, pump stations,
storage reservoirs, transmission mains and distribution piping to
meet the projected potable and recycled water market demands of
existing and future customers within the jurisdiction and the
identified area of influence of the District. The 2015 WFMP and PEIR
Updates must develop a phased approach to outline the general Capital
Improvement Program (CIP) projects necessary to meet the projected
customer demands at 5-year intervals to the year 2050. A detailed
CIP is required for each year through 2020.
In addition, the 2015 WFMP Update requires updating the previous
Program Environmental Impact Report (PEIR) to address environmental
impacts for each future CIP project. Pursuant to California
Environmental Quality Act (CEQA) Guidelines, the District must
prepare a PEIR to obtain approval and formal adoption of the WFMP.
The PEIR is an informational document that provides an overview of
the projects identified in the WFMP, and their impacts in terms of
air quality, biological resources, cultural resources, geology and
soils, greenhouse gas emissions, hazards and hazardous materials,
hydrology and water quality, landform alteration and visual
aesthetics, land use and planning, noise and any other impacts deemed
necessary for study.
In accordance with the Board of Directors Policy Number 21, the
District initiated the consultant selection process on September 9,
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2013, by placing an advertisement in the San Diego Daily Transcript,
and posting the Project on the District’s website for Professional
Engineering Services. The advertisements attracted Letters of
Interest and Statements of Qualifications from ten (10) consulting
firms. A Pre-Proposal Meeting was held on October 1, 2013. Seventeen
(17) people representing eight (8) prime consulting firms attended
the meeting.
On October 14, 2013, proposals were received from the following five
(5) consulting firms:
1. Dudek
2. Carollo Engineers, Inc.
3. Atkins North America, Inc.
4. Black & Veatch Corporation
5. HDR Engineering, Inc.
Among the prime engineering firms that submitted letters of interest,
but did not propose, were CDM/Smith, Kennedy Jenks and Brown &
Caldwell.
After the proposals were evaluated and ranked by a five-member review
panel consisting of District Engineering, IT, and Operations staff,
it was determined that three (3) proposals ranked sufficiently close
to warrant being invited to make an oral presentation and respond to
questions from the panel. After conducting the interviews on
November 13, 2013, the panel completed the consultant ranking process
and concluded that Atkins North America, Inc. had the best approach
to the Project and provided the best overall value to the District.
A summary of the complete evaluation is shown in Attachment B.
Scope and fee negotiations with Atkins North America, Inc. concluded
on November 18, 2013 which resulted in acceptance of their proposed
fee reduction from $479,941 to $434,731.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
As a part of the Fiscal Year (FY) 2014 operating budget development
process, the total estimated budget for the WFMP Project was
projected by staff to be $400,000 with a $200,000 expenditure
anticipated to occur in both FY 2014 and FY 2015. The bid for the
work is $434,731. Staff expects a $200,000 expenditure for FY 2014
and $250,000 for 2015. Staff will modify the FY 2015 Operating
Budget to accommodate this higher amount.
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Based on a review of the budget, staff has determined that the
approved FY 2014 and planned FY 2015 combined budgets are anticipated
to be sufficient to support the WFMP Project.
STRATEGIC GOAL:
This Project supports the District’s Mission statement, “To provide
high value water and wastewater services to the customers of the Otay
Water District in a professional, effective, and efficient manner”
and the General Manager’s Vision, “A District that is at the
forefront in innovations to provide water services at affordable
rates, with a reputation for outstanding customer service.”
LEGAL IMPACT:
None.
BK:jf
P:\WORKING\CIP 00210 WMP & PEIR\Water Resources Master Plan\2015 WFMP Update\Agreement\BD 01-07-14, Staff
Report, Award of an Engineering Services Contract to Atkins North America, (KS-BK).docx Attachments: Attachment A – Committee Action
Attachment B – Summary of Proposal Rankings
ATTACHMENT A
SUBJECT/PROJECT:
P1210-001101
Award of a Professional Engineering Services Contract for
Production of the 2015 Water Facilities Master Plan and
Program Environmental Impact Report Updates to Atkins North
America, Inc.
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee (Committee)
reviewed this item at a meeting held on December 9, 2013, and the
following comments were made:
Staff recommended that the Board award a professional services
contract to Atkins North America, Inc. (Atkins) and to authorize
the General Manager to execute an agreement with Atkins for the
2015 Water Facilities Master Plan and Program Environmental
Impact Report Updates in an amount not-to-exceed $434,731.
Staff stated that the Water Master Plan Update was approved by
the Board on February 3, 2010, and indicated that minor changes
were made to reflect changes in land use and demands for the City
of San Diego Otay Mesa Community Plan Update and changes to the
City of Chula Vista Ranch development.
The purpose of the 2015 Master Plan Update is to identify and
provide planning and design data for future potable and recycled
water capital improvement projects.
It was noted that planning and design must include population
projections, historical data, land use, hydraulic modeling,
facilities sizing criteria, and cost estimates.
The 2015 Master Plan Update also requires updating the previous
Program Environmental Impact Report to address environmental
impacts for each future CIP project.
Staff discussed the selection process that is detailed on page 3
of the staff report. After all proposals were evaluated, three
(3) proposals ranked sufficiently close to warrant being invited
to an interview from the District’s panel.
Interviews were conducted on November 13, 2013. The District’s
panel completed the consultant ranking process and concluded that
Atkins had the best approach to the Project and provided the best
overall value to the District. A summary of the complete
evaluation is shown in Attachment B of the staff report.
It was noted that scope and fee negotiations with Atkins resulted
in acceptance of their proposed fee reduction of $45,210, from
$479,941 to $434,731.
In response to a question by the Committee, staff stated that
Atkins has previously worked with the District and has a depth of
knowledge of the District’s CIP projects and believes that the
company is the best fit for this Project.
Following the discussion, the EO&WR Committee supported staffs’
recommendation and presentation to the full board as a consent item.
Qualifications of
Team
Responsiveness
and Project
Understanding
Technical and
Management
Approach
INDIVIDUAL
SUBTOTAL -
WRITTEN
AVERAGE
SUBTOTAL -
WRITTEN
Proposed Fee*
Consultant's
Commitment to
DBE
TOTAL -
WRITTEN
Additional
Creativity and
Insight
Strength of Project
Manager
Presentation and
Communication
Skills
Responses to
Questions
INDIVIDUAL
TOTAL - ORAL
AVERAGE
TOTAL ORAL
TOTAL
SCORE
30 25 30 85 85 15 Y/N 100 15 15 10 10 50 50 150 Poor/Good/
Excellent
Dan Martin 26 22 27 75 10 11 8 6 35
Bob Kennedy 27 23 27 77 10 11 7 6 34Gary Stalker 26 22 26 74 10 9 6 6 31
Lisa Coburn-Boyd 27 23 27 77 11 10 7 6 34
Ming Zhao 28 23 26 77 11 10 7 6 34
Dan Martin 23 18 19 60
Bob Kennedy 23 20 23 66
Gary Stalker 19 20 20 59
Lisa Coburn-Boyd 23 18 24 65
Ming Zhao 20 20 20 60
Dan Martin 22 18 20 60
Bob Kennedy 22 19 22 63
Gary Stalker 20 21 24 65
Lisa Coburn-Boyd 22 20 23 65
Ming Zhao 22 20 22 64
Dan Martin 24 23 23 70 11 12 9 6 38
Bob Kennedy 23 20 22 65 11 11 7 6 35
Gary Stalker 24 20 22 66 10 10 7 6 33
Lisa Coburn-Boyd 27 22 27 76 11 11 7 6 35
Ming Zhao 26 22 24 72 14 11 10 7 42
Dan Martin 27 21 25 73 14 15 9 8 46
Bob Kennedy 27 22 26 75 14 14 8 8 44
Gary Stalker 26 21 25 72 13 14 9 8 44
Lisa Coburn-Boyd 28 23 28 79 14 14 8 8 44
Ming Zhao 28 22 25 75 14 14 9 8 45
Firm HDR Carollo Dudek Black & Veatch Atkins *Note: Review Panel does not see or consider proposed fee when scoring other categories. The proposed fee is scored by the PM, who is not on Review Panel.
Fee $353,000 $655,468 $649,970 $593,350 $479,941
Score 15 1 1 4 9
WRITTEN ORAL
REFERENCES
MAXIMUM POINTS
HDR 76 15 Y 91 34
Carollo 62 1 Y 63
Dudek 63 1 Y 64
125
Black & Veatch 70 4 Y 74 37
Y 84 45 129 Excellent
Summary of Proposal Rankings for 2015 Water Facilities Master Plan Update and PEIR
ATTACHMENT B
NOT INTERVIEWED
NOT INTERVIEWED
RATES SCORING CHART
111
Atkins 75 9
STAFF REPORT
TYPE MEETING: Regular Board
MEETING DATE: January 7, 2014
SUBMITTED BY:
Kevin Cameron
Assistant Civil Engineer II
Bob Kennedy
Engineering Manager
PROJECT: P2493-001103
DIV. NO.: 4
APPROVED BY:
Rod Posada, Chief, Engineering
German Alvarez, Assistant General Manager
Mark Watton, General Manager
SUBJECT: Award of a Construction Contract to Advanced Industrial
Services, Inc. for the 624-2 Reservoir Interior/Exterior
Coating & Upgrades Project
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors (Board)
award a construction contract to Advanced Industrial Services, Inc.
(AIS) and to authorize the General Manager to execute an agreement
with AIS for the 624-2 Reservoir Interior/Exterior Coating & Upgrades
Project in an amount-not-to exceed $1,199,000 (see Exhibit A for
Project location).
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To obtain Board authorization for the General Manager to enter into a
construction contract with AIS for the 624-2 Reservoir Interior/
Exterior Coating & Upgrades Project in an amount-not-to exceed
$1,199,000.
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ANALYSIS:
In June 2013, the District’s corrosion consultant, V&A Consulting
Engineers, completed a Corrosion Control Program (CCP) that addressed
the installation, maintenance, and monitoring of corrosion protection
systems for the District’s steel reservoirs and buried metallic
piping. The CCP included a reservoir maintenance schedule that
showed the 624-2 Reservoir is due to be recoated on both the interior
and exterior surfaces. In addition to replacing the coatings of the
reservoir, structural upgrades will be added to comply with the
current American Water Works Association (AWWA) and the Occupational
Safety and Health Administration standards for both Federal (OSHA)
and State (Cal-OSHA) levels.
An external inspection of the reservoir was performed in 2008 by
Utility Service Company, Inc. as part of a multiple tank
investigation. An internal inspection was completed in May 2013 by
Coating Specialists and Inspection Services, Inc. (CSI Services).
The recommended coating and structural upgrades, developed with input
from engineering and operations staff, are as follows: replace the
twenty (20) year old coating on the interior and exterior surfaces,
replace the existing level indicators, install a new fall prevention
device on the interior ladder, modify anode access ports, replace all
anodes, replace the roof vents, install new safety cable lanyards,
and add miscellaneous tank penetrations for chlorination and
sampling. These upgrades will ensure compliance with AWWA, OSHA,
Cal-OSHA requirements as well as upgrade antiquated equipment on the
tank.
This Project was previously bid in August 2013. At the bid opening,
five (5) bids were received and opened, however, forty-five (45)
minutes later, FedEx delivered three (3) additional bids. Per
District policy, the three (3) bids were returned unopened. Due to
the uncertainty as to the value of the unopened bids, Staff
recommended to reject all bids, and at the October 2, 2013 Board
Meeting, the Board rejected all bids.
The Project was re-advertised on October 7, 2013 on the District’s
website and several other publications including the San Diego Daily
Transcript. One (1) addendum was sent out to all bidders and plan
houses to address questions and clarifications to the contract
documents during the bidding period. Bids were publicly opened on
October 29, 2013, with the following results:
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CONTRACTOR TOTAL BID AMOUNT
1 Advanced Industrial Services, Inc. (AIS) $1,199,000.00
2 Paso Robles Tank, Inc. $1,404,000.00
3 ABHE & SVOBODA, Inc. $1,424,875.00
4 Western Industrial Inc. $1,468,400.04
5 KM Industrial, Inc. $1,861,942.00
6 Blastco, Inc. $2,035,600.00
The Engineer’s Estimate is $1,413,500.
AIS was one of the three contractors whose bid was received late and
unopened. Rebidding the project represented a savings to the
District, as AIS’ current bid is $82,603 less than the previous low
bid received in August 2013.
Staff reviewed the bids submitted for conformance with the contract
requirements and determined that AIS was the lowest responsive and
responsible bidder. AIS holds a Class C-33, Painting and Decorating,
Contractor’s License, which meets the contract document’s
requirements, and is valid through January 31, 2014. AIS also holds
a current QP-1 certification from Society for Protective Coatings,
which was also a requirement. The reference checks indicated an
excellent performance record on similar projects. An internet
background search of the company was performed and revealed no
outstanding issues with this company. AIS previously worked with the
District on two previous projects and completed the work on both
within budget.
Staff has verified that the bid bond provided by AIS is valid. Staff
will also verify that AIS’ Performance Bond and Labor and Materials
Bond are valid prior to execution of the contract.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
The total budget for CIP P2493, as approved in the FY 2014 budget, is
$1,950,000. Total expenditures, plus outstanding commitments and
forecast, are $1,504,585.
Based on a review of the financial budget, the Project Manager
anticipates that the budget is sufficient to support the Project.
See Attachment B for the budget detail for CIP P2493.
Finance has determined that 100% of the funding is available from the
Replacement Fund for CIP P2493.
4
STRATEGIC GOAL:
This Project supports the District’s Mission statement, “To provide
high value water and wastewater services to the customers of the Otay
Water District in a professional, effective, and efficient manner”
and the General Manager’s Vision, “A District that is at the
forefront in innovations to provide water services at affordable
rates, with a reputation for outstanding customer service.”
LEGAL IMPACT:
None.
KC/BK:jf
P:\WORKING\CIP P2493 & P2535 624-2 & 458-2 Reservoir Coating\Staff Reports\Construction Contractor\Re-
Bid\01-07-14, Staff Report, 624-2 Reservoir Coating(KC-BK).docx
Attachments: Attachment A – Committee Action
Attachment B – Budget Detail
Exhibit A – Location Map
ATTACHMENT A
SUBJECT/PROJECT:
P2493-001103
Award of a Construction Contract to Advanced Industrial
Services, Inc. for the 624-2 Reservoir Interior/Exterior
Coating & Upgrades Project
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee
(Committee) reviewed this item at a meeting held on December 9, 2013,
and the following comments were made:
• Staff recommended that the Board award a construction contract
to Advanced Industrial Services, Inc. (AIS) and authorize the
General Manager to execute an agreement with AIS for the 624-2
Reservoir Interior/Exterior Coating & Upgrades Project in an
amount-not-to exceed $1,199,000.
• Staff stated that the interior and exterior coatings on the
624-2 Tank are 20 years old and at the end of their useful life.
Staff also stated that upgrades are required to bring the
reservoir up to current Federal, OSHA, and AWWA Standards.
• It was indicated that this Project was previously bid in August
2013, which all bids were rejected at the October Board Meeting
because three (3) bids were delivered to the District late by
Fed-Ex and therefore returned to the firms unopened.
• Staff stated that the Project was re-advertised on October 7,
2013. Six (6) bids were received by October 29th, which the
results are shown in a table on page 3 of the staff report.
• AIS submitted the lowest bid. Staff reviewed the bid for
conformance and checked references which showed an excellent
performance record. Staff noted that after review of the bid, it
was determined that AIS submitted a responsive bid.
• Staff discussed that AIS was one of the contractors whose bid
was rejected in August. The Project’s original scope was to
coat the 624-2 and 458-2 tanks. Due to the delay in rebidding
the Project, the 458-2 tank was removed to avoid coating the
tank in the summer months. It was noted that the original bid
list itemized the cost of coating each tank, and AIS’s current
bid was $82,603 less than the previous low bid when comparing
the costs for the 624-2 tank.
• It was noted that AIS has previously worked with the District on
two other projects, and those projects were completed on budget.
Following the discussion, the EO&WR Committee supported staffs’
recommendation and presentation to the full board as a consent item.
ATTACHMENT B – Budget Detail
SUBJECT/PROJECT:
P2493-001103
Award of a Construction Contract to Advanced Industrial
Services, Inc. for the 624-2 Reservoir Interior/Exterior
Coating & Upgrades Project
Date Updated: 10/30/2013
Budget
1,950,000
Planning
Standard Salaries 1,127 1,127 - 1,127
Total Planning 1,127 1,127 - 1,127
Design 001102
Standard Salaries 44,778 34,278 10,500 44,778
Professional Legal Fees 239 239 - 239 STUTZ ARTIANO SHINOFF
Consultant Contracts 2,715 2,715 - 2,715 CSI SERVICES INC
Service Contracts 1,520 1,520 - 1,520 MAYER
43 43 - 43 SAN DIEGO DAILY TRANSCRIPT
Total Design 49,295 38,795 10,500 49,295
Construction
Standard Salaries 78,502 3,502 75,000 78,502
Construcion Contract 1,199,000 - 1,199,000 1,199,000 ADVANCED INDUSTRIAL SERVICES
Service Contracts 47 47 - 47 SAN DIEGO DAILY TRANSCRIPT
75,160 - 75,160 75,160 HARPER & ASSOCIATES
25,200 - 25,200 25,200 CONSTRUCTION MANAGEMENT
Equipment Rental 725 725 - 725 HORIZON CRANE SERVICE LLC
Professional Legal Fees 554 554 - 554 STUTZ ARTIANO SHINOFF
Regulatory Agency Fees 25 25 - 25 PETTY CASH CUSTODIAN
Project Closeout 15,000 - 15,000 15,000 CLOSEOUT
Project Contingency 59,950 - 59,950 59,950 5% CONTINGENCY
Total Construction 1,454,163 4,853 1,449,310 1,454,163
Grand Total 1,504,585 44,775 1,459,810 1,504,585
Vendor/Comments
Otay Water District
P2493-624-2 Reservoir Interior/Exterior Coating & Upgrades
Committed Expenditures
Outstanding
Commitment &
Forecast
Projected Final
Cost
Chateau Ct Chateau Ct G o t h a m S t
Lakeshore Dr
Lakeridge Cir
Lehigh Ave
B
ro
o
k
sto
n
e
R
d
Crosscreek Rd
Lafayette Pl
M a r q u e t t e R d
Woodspring Dr
Creekwood Way
Kent S t
Clearbrook Dr
Wildbrook Pl
Coldbrook Ct
Willowbrook Ct
130
VICINITY MAP
PROJECT SITE
NTSDIV 5
DIV 1
DIV 2
DIV 4
DIV 3
P:\WORKING\CIP P2493 & P2535 624-2 & 458-2 Reservoir Coating\Graphics\Exhibits-Figures\624-2 Location.mxd
OTAY WATER DISTRICT624-2 Reservoir Interior/ExteriorCoating and Upgrades
EXHIBIT A CIP P2493
624-2 Steel8.0 MG Reservoir
STAFF REPORT
TYPE MEETING: Regular Board
MEETING DATE: January 7, 2014
SUBMITTED BY:
Jeff Marchioro
Senior Civil Engineer
Bob Kennedy
Engineering Manager
PROJECT: P2453-
002102
DIV. NO. 2
APPROVED BY:
Rod Posada, Chief, Engineering
German Alvarez, Assistant General Manager
Mark Watton, General Manager
SUBJECT: Award of a Construction Contract to Coffman Specialties, Inc.
for SR-11 Potable Water Utility Relocations – Sequence 1
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors (Board)
award a construction contract to Coffman Specialties, Inc. (Coffman)
for the potable water utility relocations associated with the
Caltrans SR-11-Sequence 1 Project in an amount not-to-exceed $992,380
(see Exhibits A and B for Project location and detail).
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To obtain Board authorization for the General Manager to enter into a
construction contract with Coffman in an amount not-to-exceed
$992,380 for potable water utility relocations associated with the
Caltrans SR-11-Sequence 1 Project.
2
ANALYSIS:
Caltrans is currently in the process of completing land acquisition
and design for the SR-11 freeway in Otay Mesa. The first phase of
the freeway (Sequence 1) starts at the SR-905 freeway and ends at
Enrico Fermi Drive. Part of this process is to relocate existing
utilities that conflict with this work. The District’s existing
pipelines in Sanyo Avenue and utility easements within the future SR-
11 right-of-way will need to be relocated to accommodate the new
freeway.
The District entered into a Utility Agreement with Caltrans on
July 23, 2013 in follow up to a staff report approved by the Board on
July 3, 2013. The Utility Agreement included a $961,521
reimbursement to the District. The District has prior and superior
rights at three (3) separate crossings including 760 linear-feet of
existing 10-inch ACP potable water distribution main currently
located within a District permanent easement on private property
between Sanyo Avenue and Dornoch Court, 355 linear-feet of existing
18-inch steel cylinder rod wrapped (SCRW) potable water transmission
main located within a District owned utility easement on private
property east of Dornoch Court, and 40 linear-feet of existing 12-
inch ACP potable water distribution main located in Sanyo Avenue.
The District’s relocations will be constructed through a construction
contract administered by the District separately from Caltrans
freeway construction project. At the request of Caltrans, the
District’s relocations were bid as six (6) separate “work windows” to
provide flexibility to Caltrans’ contractor. The work windows
essentially created separate projects under one contract requiring
separate mobilization/demobilization for each work window. In other
words, District’s contractor would be “on call” to construct any work
window in any order within a relatively long contract time (900
calendar days) coinciding with Caltrans’ construction contract.
The District’s As-Needed Engineering Design Consultant (Atkins)
prepared the bid documents. Mayer Reprographics (Mayer) distributed
the bid documents electronically through Mayer’s online planroom.
Staff contacted several contractors prior to the bid process to
encourage them to submit a bid including Coffman since Coffman
received Caltrans construction contract award. Staff also reached
out to contractors that have successfully completed similar District
projects in the past.
3
The Project was publicly advertised for bid on October 15, 2013 on
the District’s website and several other publications including the
San Diego Daily Transcript. A Pre-bid Meeting and site visit were
held on October 29, 2013, which was attended by four (4) prime
contractors. Four addenda were sent out to all bidders and plan
houses October 31 through November 8, 2013 to provide pre-bid meeting
minutes and address contractors' questions asked during the bidding
period.
Five (5) bids were received on November 13, 2013. The table below
provides the bid results.
CONTRACTOR BID AMOUNT
1. Coffman Specialties, Inc. $992,380
2. Wier Construction Corporation $999,202
3. Basile Construction, Inc. $1,332,521
4. CCL Contracting Inc. $1,651,606
5. Charles King Company, Inc. $1,164,252*
*Charles King Company, Inc. bid was deemed non-responsive
because Addendum No. 1 updated bid listed was not used.
The Engineer's Estimate is $707,000 for the base bid.
The evaluation process included reviewing all bids submitted for
conformance to the contract documents. The lowest bidder, Coffman,
submitted a responsible bid and holds a Class A Contractor’s license
which expires on November 30, 2013 (staff will confirm that Coffman’s
license is valid at the time of award). Staff checked the references
provided with Coffman’s bid indicating a good performance record on
similar past projects. Staff has verified the bid bond provided by
Coffman is valid. Staff will also verify that Coffman’s performance
bond is valid prior to execution of the contract. The proposed
Project Manager has experience throughout southern California on
similar projects and received good references. A background search
of the company was performed on the internet and revealed no
outstanding issues with this company. Coffman submitted the Company
Background and Company Safety Questionnaires as required by the
Contract Documents. Coffman successfully completed past Caltrans
construction projects.
Staff has verified that the bid bond provided by Liberty Mutual
Insurance Company is valid. Once Coffman signs the contract, they
will furnish the performance bond and labor and materials bond.
Staff will verify both bonds prior to executing the contract.
4
Award of the District’s construction contract to Coffman has a side
benefit of streamlining Caltrans and District coordination. Caltrans
and the District will avoid coordination between two contractors
since only a single contractor (Coffman) will control the site.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
The total budget for CIP P2453, as approved in the FY 2014 budget, is
$2,250,000. Total expenditures, plus outstanding commitments and
forecast, are $44,796. See Attachment B for budget detail.
Based on a review of the financial budget, the Project Manager
anticipates that the budget for CIP P2453 is sufficient to support
the Project.
Finance has determined that 100% of the funding is available from the
Replacement Fund for CIP P2453.
STRATEGIC GOAL:
This Project supports the District’s Mission statement, “To provide
high value water and wastewater services to the customers of the Otay
Water District in a professional, effective, and efficient manner”
and the General Manager’s Vision, “A District that is at the
forefront in innovations to provide water services at affordable
rates, with a reputation for outstanding customer service.”
LEGAL IMPACT:
An amendment to the Caltrans Utility Agreement will be processed in
the future since the difference between the low bid ($992K) and the
Engineer’s Estimate ($707K) exceeds 25% of the estimated cost of the
executed Utility Agreement.
JM/BK:jf
P:\WORKING\CIP P2453 SR-11 Utility Relocations\Staff Reports\BD 01-07-14 Staff Report SR-11 Coffman
Specialties Const REV1.docx
Attachments: Attachment A – Committee Action
Attachment B – Budget Detail
Exhibit A – Location Map
Exhibit B – Location Detail Map
ATTACHMENT A
SUBJECT/PROJECT:
P2453-002102 Award of a Construction Contract to Coffman Specialties,
Inc. for SR-11 Potable Water Utility Relocations–Sequence 1
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee
(Committee) reviewed this item at a meeting held on December 9, 2013,
and the following comments were made:
• Staff recommended that the Board award a construction contract
to Coffman Specialties, Inc. (Coffman) for the potable water
utility relocations associated with the Caltrans SR-11-Sequence
I Project in an amount not-to-exceed $992,380.
• Staff provided a history of the Caltrans SR-11-Sequence I
Project that starts at the SR 905 freeway and ends at Enrico
Fermi Drive. The freeway will go over exiting Sanyo Avenue in a
bridge; however, the freeway will end at Enrico Fermi. Staff
indicated that the grade change at Enrico Fermi will be
completed as the next phase (Sequence II Phase) of the Caltrans’
project. See Exhibit A of the staff report for these locations.
• It was indicated that Sequence I construction is scheduled to
commence early 2014 with a Caltrans’ contractor installing deep
storm drain and sewer utilities, the District relocating its
waterlines, then Caltrans building the freeway. Staff noted
that the District’s relocations will be constructed through a
construction contract administered by the District separately
from Caltrans freeway construction project.
• Staff noted that in July 2013, the District entered into a
Utility Agreement with Caltrans to construct the relocations.
The District has prior and superior rights for all three
crossings. See Exhibit B of the staff report for these
locations.
• Staff indicated that Caltrans awarded the larger freeway project
to Coffman Specialties in October 2013. At the request of
Caltrans, the District’s water relocations were bid as six (6)
separate “work windows” to provide flexibility to Caltrans’
contractor. The work windows essentially created separate
projects under one contract requiring separate
mobilization/demobilization for each work window.
• Staff stated that the District reached out to several
contractors to encourage them to submit a bid. The Project was
advertised for bid on October 15, 2013. A Pre-bid meeting and
site visit were held on October 29, 2013, which was attended by
four (4) prime contractors. The District received five (5) bids
on November 13, 2013, which four (4) were deemed responsive. It
was determined by staff that Coffman Specialties submitted the
lowest, responsive bid.
• Staff checked Coffman’s references, reviewed their Company
Background Safety Questionnaire forms, and performed an internet
search on the company and did not find any significant issues.
• It was noted that the District has not worked with Coffman;
however, Caltrans has successfully worked with Coffman in the
past.
• Staff indicated that Coffman does not plan on subbing out the
District’s water relocations; they will construct water
relocations using their own forces.
Following the discussion, the EO&WR Committee supported staffs’
recommendation and presentation to the full board as a consent item.
ATTACHMENT B – Budget Detail
SUBJECT/PROJECT:
P2453-002102 Award of a Construction Contract to Coffman Specialties,
Inc. for SR-11 Potable Water Utility Relocations–Sequence 1
Date Updated: 11/14/2013
Budget
2,250,000
Planning
Standard Salaries 10,205 10,205 - 10,205 STAFF LABOR
Total Planning 10,205 10,205 - 10,205
Design 001102
Standard Salaries 80,804 80,804 80,804 STAFF LABOR
Consultant Contracts 77,325 58,101 19,224 77,325 ATKINS
2,763 2,763 - 2,763 V & A CONSULTING ENGINEERS
970 970 - 970 ALTA LAND SURVEYING INC
4,901 4,901 - 4,901 NARASIMHAN CONSULTING SERVICES
2,561 2,561 - 2,561 CPM PARTNERS INC
Professional Legal Fees 101 101 - 101 STUTZ ARTIANO SHINOFF
Service Contracts 2,765 - 2,765 2,765 UNDERGROUND SOLUTIONS INC
1,382 1,382 - 1,382 US BANK
1,382 1,382 - 1,382 US BANK CORPORATE PAYMENT
3,197 1,697 1,500 3,197 MAYER REPROGRAPHICS INC
84 84 - 84 SAN DIEGO DAILY TRANSCRIPT
Total Design 178,235 154,746 23,488 178,235
Construction
Standard Salaries 51,814 11,814 40,000 51,814 STAFF LABOR
Consultant Contracts 5,000 - 5,000 5,000 ATKINS CONSTRUCTION SUPPORT
30,000 - 30,000 30,000 ALYSON CONSULTING
Construction Contract 992,380 - 992,380 992,380 COFFMAN SPECIALTIES
24,063 - 24,063 24,063 CLOSEOUT
Reinbursement Agreement (961,521) - (961,521) (961,521) CALTRANS UTILITY AGREEMENT
(285,380) (285,380) (285,380) FUTURE CALTRANS AMENDMENT
Total Construction (143,644) 11,814 (155,458) (143,644)
Grand Total 44,796 176,765 (131,970) 44,796
Vendor/Comments
Otay Water District
p2453-SR-11 Utility Relocations
Committed Expenditures
Outstanding
Commitment &
Forecast
Projected Final
Cost
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SEQUENCE I
Calzada de la Fuente
Siempre Viva Rd Enrico Fermi Dr
PROPOSED STATE ROUTE 11
Harvest Rd
Alta Rd
Sanyo Ave
Otay Mesa Rd
Airway Rd
Dornoch Ct
SEQUENCE II
Piper Ranch Rd
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PROJECT SITE
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P:\WORKING\CIP P2453 SR-11 Utility Relocations\Graphics\Exhibits-Figures\Exhibit A, Location Map.mxd
OTAY WATER DISTRICTSR-11 UTILITY RELOCATIONSLOCATION MAP
EXHIBIT A CIP P2453F
0 1,000500Feet
FOR LOCATIONDETAIL SEEEXHIBIT B
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OTAY WATER DISTRICTSR-11 UTILITY RELOCATIONS - SEQUENCE 1LOCATION DETAIL MAP
EXHIBIT B CIP P2453F
0 15075Feet
NOTES1. PROPOSED 10" PVC DISTRIBUTION MAIN TO REPLACE EXISTING 10" ACP DISTRIBUTIONMAIN TO BE REMOVED.2. PROPOSED 18" STEEL TRANSMISSION MAIN AND 32" STEEL CASING TO REPLACE 18"STEEL TRANSMISSION MAIN AT LOWER ELEVATION.3. EXISTING 12" ACP TO BE REMOVED AND REPLACED TO ACCOMODATE STORM DRAINCONSTRUCTION.
Legend
Proposed SR-11
Proposed Waterline
Existing Waterline to be Removed
Existing Waterline to Remain
STAFF REPORT
TYPE MEETING: Regular Board
MEETING DATE: January 7, 2014
SUBMITTED BY:
Bob Kennedy
Engineering Manager
PROJECT: S2027-001103 DIV. NO. 3
APPROVED BY:
Rod Posada, Chief, Engineering
German Alvarez, Assistant General Manager
Mark Watton, General Manager
SUBJECT: Authorization to Execute a Reimbursement Agreement between the
San Diego County Sanitation District and the Otay Water
District for Project Costs Associated with the Rancho San
Diego Pump Station Rehabilitation Project
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors (Board):
1. Increase the budget for S2027 by $600,000 (increase overall
CIP budget from $2,900,000 to $3,500,000).
2. Authorize the General Manager to execute an Agreement between
the San Diego County Sanitation District (County) and the
District for reimbursement to the County for design and
construction costs associated with the Rancho San Diego Pump
Station (RSDPS) Rehabilitation Project (see Exhibit A for
Project location).
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To increase the budget for S2027 and to obtain Board authorization
for the General Manager to execute an Agreement (Exhibit B) with the
County for costs associated with the Rancho San Diego Pump Station
Rehabilitation Project. The Agreement provides that the District
will reimburse the County for up to $3,300,000.
2
ANALYSIS:
The San Diego County Sanitation District, as successor to the Spring
Valley Sanitation District, entered into an agreement with the
District for joint use and cost sharing of sewer facilities in 1997,
as documented in the County Sanitation Minute Order No. 3. The
Rancho San Diego Pump Station is one of the shared facilities and is
identified in the Minute Order as the RSDPS. Costs for the RSDPS are
to be split equally between the County and District.
The RSDPS requires improvements to existing pumps, piping, pipe
accessories, and electrical facilities. The improvements will be
implemented in two phases: Design and Construction. The design of
the improvements is currently underway. The District has
participated in a 30% design review of the improvements, and will
review the Construction Documents at the 70% and 100% levels of
completion. Black & Veatch is completing the design and is scheduled
to have the Construction Documents ready for construction bids in
April 2014.
The County will be responsible for all aspects of design, bidding,
award, and construction of the RSDPS improvements. Project
completion is projected for March 2016.
The attached agreement (Exhibit B) provides for reimbursement to the
County to cover the actual design and construction costs for the
improvements. Design costs are currently estimated at $800,000,
which includes County administration costs. Construction is
currently estimated at $5,800,000, which includes construction
contract and construction support costs. The District will share in
50% of these costs for a not-to-exceed maximum of $3,300,000 without
prior written agreement by the parties.
FISCAL IMPACT: Joseph Beachem, Chief Financial Officer
The total budget for CIP S2027, as approved in the FY 2014 budget, is
$2,900,000. Expenditures to date are $45,782. Total expenditures,
plus outstanding commitments and forecast, is are $3,369,547, as
shown in Attachment B – Budget Detail for CIP S2027.
Based on a review of the financial budget, the Project Manager
anticipates that with a budget increase of $600,000 the Project will
be completed within the new budget amount of $3,500,000.
Currently, it is anticipated that the Sewer reserves are sufficient
to cover this additional expenditure. However, this will increase
3
the amount of debt funding that is already anticipated in fiscal year
2016. The added borrowing will add upward pressure on the sewer
rates. Staff has already begun to explore the options available to
obtain debt financing and does not foresee any problem with obtaining
the additional funding.
STRATEGIC GOAL:
This Project supports the District’s Mission statement, “To provide
high value water and wastewater services to the customers of the Otay
Water District in a professional, effective, and efficient manner”
and the General Manager’s Vision, “A District that is at the
forefront in innovations to provide water services at affordable
rates, with a reputation for outstanding customer service.”
LEGAL IMPACT:
The District’s General Council and the County’s Attorney have
reviewed and accepted the Agreement as to form and legality.
BK:jf
P:\WORKING\CIP S2027 Reimbursement Agreement for RSD Pump Station Improvements\Staff Reports\BD 01-07-
14, Staff Report, (BK-RP).docx
Attachments: Attachment A – Committee Action
Attachment B – Budget Detail
Exhibit A – Location Map
Exhibit B – Agreement
ATTACHMENT A
SUBJECT/PROJECT:
S2027-001103
Authorization to Execute a Reimbursement Agreement between
the San Diego County Sanitation District and the Otay Water
District for Project Costs Associated with the Rancho San
Diego Pump Station Rehabilitation Project
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee (Committee)
reviewed this item at a meeting held on December 9, 2013, and the
following comments were made:
• Staff recommended that the Board increase the budget for S2027 by
$600,000 (increase overall CIP budget from $2,900,000 to
$3,500,000); and authorize the General Manager to execute an
Agreement between the San Diego County Sanitation District
(County) and the District for reimbursement to the County for
design and construction costs associated with the Rancho San
Diego Pump Station (RSDPS) Rehabilitation Project.
• It was indicated that the pump station was originally built in
1989 and modifications were made in 1995.
• The San Diego County Sanitation District, as successor to the
Spring Valley Sanitation District, entered into an agreement with
the District for joint use and cost sharing of sewer facilities
in 1995.
• Staff stated that the pump station requires improvement to
existing pumps, piping, pipe accessories, and electrical
facilities.
• Staff indicated that the County will be responsible for all
aspects of design, bidding, award, and construction of the RSDPS
improvements. It is anticipated that the Project will be
completed by March 2016.
• It was noted that the District will share in 50% of the Project’s
costs, not-to-exceed a maximum of $3,300,000 without prior
written agreement by the parties.
Following the discussion, the EO&WR Committee supported staffs’
recommendation and presentation to the full board as a consent item.
ATTACHMENT B – Budget Detail
SUBJECT/PROJECT:
S2027-001103
Authorization to Execute a Reimbursement Agreement between
the San Diego County Sanitation District and the Otay Water
District for Project Costs Associated with the Rancho San
Diego Pump Station Rehabilitation Project
Date Updated: 11/06/2013
Budget
2,900,000
Planning
Professional Legal Fees 420 420 - 420 STUTZ ARTIANO SHINOFF
Standard Salaries 38,375 38,375 - 38,375
Total Planning 38,795 38,795 - 38,795
Design
Standard Salaries 45,000 4,073 40,927 45,000
Interagency Reimbursement Cost 400,000 - 400,000 400,000 SD COUNTY SANITATION DISTRICT
Total Design 445,000 4,073 440,927 445,000
Construction
Standard Salaries 116,205 - 116,205 116,205
Interagency Reimbursement Cost 2,900,000 - 2,900,000 2,900,000 SD COUNTY SANITATION DISTRICT
Total Construction 3,016,205 - 3,016,205 3,016,205
Grand Total 3,500,000 42,868 3,457,132 3,500,000
Vendor/Comments
Otay Water District
s2027-Rancho San Diego Pump Station Rehabilitation Project
Committed Expenditures
Outstanding
Commitment &
Forecast
Projected Final
Cost
SINGER LANE
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PROJECT SITERancho San Diego Pump Station
Steele Canyon Pump Station
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OTAY WATER DISTRICTREIMBURSEMENT AGREEMENT WITHCOUNTY OF SAN DIEGO FOR THERANCHO SAN DIEGO PUMP STATION IMPROVEMENTS
EXHIBIT A
CIP S2027
0 200100
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EXHIBIT B
Page 1 of 10
REIMBURSEMENT AGREEMENT FOR PROJECT COSTS FOR
THE RANCHO SAN DIEGO PUMP STATION IMPROVEMENTS
BY AND BETWEEN THE OTAY WATER DISTRICT
AND THE SAN DIEGO COUNTY SANITATION DISTRICT
THIS REIMBURSEMENT AGREEMENT FOR PROJECT COSTS FOR THE
RANCHO SAN DIEGO PUMP STATION IMPROVEMENTS (“Agreement”),
dated_____________________, 2014, is entered into by and between the Otay
Water District ("Otay") and the San Diego County Sanitation District ("Sanitation
District"). Otay and Sanitation District may be referred to herein individually as
"Party" and collectively as the "Parties."
RECITALS
WHEREAS, the Sanitation District, as the successor in interest of the Spring
Valley Sanitation District, and Otay entered into an agreement in 1997 for the joint
use of sewer facilities entitled “Agreement Between Spring Valley Sanitation District
and Otay Water District for Joint Use of Sewer Facilities and Cost Sharing,” on file
with the Clerk of the Board of Supervisors for San Diego County, California as
approved by Sanitation Minute Order No. 3 on July 22, 1997 (hereinafter “Joint Use
Agreement”).
WHEREAS, in accordance with the Joint Use Agreement, the Sanitation
District and Otay agreed to share the cost of repairing and improving joint use
facilities, including the Rancho San Diego Pump Station, which is identified in the
Joint Use Agreement individually as the “RSPDS” and with other facilities as part of
the “RSD Interceptor.”
WHEREAS, Sanitation District wishes to make improvements to the
Rancho San Diego Pump Station for the benefit of Otay and Sanitation District,
which will include the replacement of pumps, mechanical piping, electrical
components and other improvements (hereinafter “Rancho San Diego Pump
Station Improvements”).
WHEREAS, in accordance with Section 7(c) of the Joint Use Agreement,
Otay and Sanitation District have determined that the cost of the Rancho San Diego
Pump Station Improvements should be split equally between the Parties.
AGREEMENT
NOW, THEREFORE, in consideration of the mutual covenants herein
contained, it is agreed by and between the Parties hereto, as follows:
EXHIBIT B
Page 2 of 10
ARTICLE I. DEFINITIONS
1.1 Definitions. Unless the context otherwise requires, the terms defined in this
Section shall have the meanings herein specified for all purposes of this
Agreement and of any amendment hereto, and of any certificate, opinion,
estimate or other document herein mentioned.
“Agreement” means this “Reimbursement Agreement for Project Costs for the
Rancho San Diego Pump Station Improvements.”
“Construction Contract” means the construction contract awarded by the
Sanitation District to the lowest responsible and responsive bidder for the
Project.
“Construction Documents” means the design plans, specifications and cost
estimate to be approved by Otay in accordance with Article II of this Agreement
which approval shall be deemed to satisfy the approval requirements of
Section 9 of the Joint Use Agreement.
“Emergency” means an unexpected or unforeseen event that may pose a risk
to the public or significantly increase Project costs as a result of delay or for
other reasons and is used in the Agreement in the context of authorizing
Construction Contract change orders or extra work.
“Joint Use Agreement” refers to the agreement between the Sanitation District,
as the successor in interest of the Spring Valley Sanitation District, and Otay
entered into in 1997 for the joint use of sewer facilities entitled “Agreement
Between Spring Valley Sanitation District and Otay Water District for Joint Use
of Sewer Facilities and Cost Sharing,” on file with the Clerk of the Board of
Supervisors for San Diego County, California as approved by Sanitation
Minute Order No. 3 on July 22, 1997.
"Otay" means the Otay Water District, a municipal water district duly organized
and existing under the Municipal Water District Law of 1911, as set forth in the
California Water Code.
"Project" means the Rancho San Diego Pump Station Improvements.
"Project Costs" means the total dollar amount of costs associated with the
Project that are recoverable pursuant to Section 7(c)(2) of the Joint Use
Agreement, including, but not limited to labor, oversight, bidding, permits,
design consultants, easement acquisition, construction contracts,
environmental review and change orders.
EXHIBIT B
Page 3 of 10
"Rancho San Diego Pump Station Improvements" mean, collectively, the
replacement of pumps, mechanical piping, electrical components and other
improvements to the Rancho San Diego Pump Station as will be more
particularly detailed in the Construction Documents.
"Sanitation District " means the San Diego County Sanitation District, a sewer
district formed and operating pursuant to the County Sanitation District Act,
California Health & Safety Code § 4700 et seq., and the successor in interest
to the Spring Valley Sanitation District by virtue of a change of organization
approved by the San Diego Local Agency Formation Commission effective
July 1, 2011.
ARTICLE II. DESIGN/BIDDING
2.1 Design Phase. Sanitation District shall submit the Construction Documents for
Project to Otay to review and provide comments. Otay shall provide
comments within thirty (30) days of the receipt of the Construction Documents.
This requirement shall be deemed satisfied if Otay is given the opportunity to
comment on Construction Documents at the 30%, 70%, and 100% design.
The Sanitation District estimates that the design phase will cost $800,000,
which includes design consultant and staff support costs.
2.2 Construction Documents/Project Construction.
2.2.1 Approval. Prior to advertisement of a construction contract, an
authorized representative of Otay shall approve and sign the final
Construction Plans. Otay shall not unreasonably condition or delay final
approval. Only the final approved Construction Plans shall be included
in the Sanitation District’s Request for Bids for the Project.
2.2.2 Bidding and Award. Sanitation District shall be responsible for all
aspects of the design, bidding and award of a contract for the
construction and installation of the Project.
2.2.2.1 Bid Package. Sanitation District shall be responsible for
preparing and circulation of the bid package.
2.2.2.2 Meetings. Sanitation District shall organize all pre-bid meetings
and shall inform Otay of the time and date of such meeting, so
that a representative of Otay may be present.
2.2.2.3 Selection of Lowest Responsible Bidder. Sanitation District, at
its sole discretion, shall determine the lowest responsible
bidder, which determination shall be binding on Otay.
Sanitation District shall be solely responsible for its
determination and agrees to protect, defend, and indemnify
EXHIBIT B
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Otay with respect to any claims or litigation arising from or
related to said determination.
2.2.2.4 Execution of Construction Contract. Sanitation District shall be
responsible for executing the Construction Contract on the
behalf of itself and Otay and ensure that Otay is identified as a
third-party beneficiary of such agreement with the same rights
and remedies as the Sanitation District.
ARTICLE III. CONSTRUCTION
3.1 Project Completion and Warranty. Otay and Sanitation District anticipate that
Project will be completed on or about March 2016. Project, however, will not
be deemed completed or accepted until Sanitation District has accepted the
work. The contractor shall warrant all work for a period of no less than one (1)
year from the date of acceptance. Acceptance will be evidenced by the filing
of a Notice of Completion by the Sanitation District with the County of San
Diego Recorder. The Construction Contract shall include this definition of
project completion and acceptance. The Sanitation District estimates the
construction phase will cost $5,800,000, which includes construction contract
and construction support costs.
ARTICLE IV. REIMBURSEMENT OF COSTS
4.1 Project Cost Reimbursement. Sanitation District will invoice Otay on an annual
basis for the actual costs of the project. In accordance with Section 7(c)(2) of
the Joint Use Agreement, within forty-five (45) calendar days of receiving a bill
from the Sanitation District detailing the Project Costs, Otay will be
responsible for fifty percent of the total Project Costs incurred, not to exceed
$3.3 million without prior written agreement by the Parties.
ARTICLE V. CHANGE ORDERS
5.1 Emergencies. Sanitation District may authorize contractor under the
Construction Contract to proceed with any proposed construction changes
and/or change orders, without consulting with Otay, in the event of an
Emergency, as determined in the sole discretion of the Sanitation District.
Notwithstanding the foregoing Sanitation District shall use its best efforts to
notify Otay, as soon as reasonably possible, of the changes. Further, in all
instances not constituting an emergency, Sanitation District shall notify and
consult with Otay on any proposed change order as soon as reasonably
possible.
5.2 Errors and Omissions. Sanitation District shall not make payment to design
consultants or contractor or charge Otay for any costs or expenses of a change
EXHIBIT B
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order resulting from an error or omission for which the design consultants or
contractor is solely responsible.
ARTICLE VI. INSPECTION
6.1 Inspection Team. If reasonably required by the circumstances, Sanitation
District will provide a full time inspector(s) to manage and monitor the Project
during the construction phase.
6.2 Inspection Stages and Obligations. Otay shall have the right to conduct
inspections of the Project during construction.
6.3 Inspection Costs. All inspection costs incurred by Otay will be borne by Otay.
6.4 Notification. Otay shall notify Sanitation District of any requested inspections
at least twenty-four (24) hours prior to the inspection or such other shorter time
as Otay and District may agree to in writing.
ARTICLE VII. INSURANCE
7.1 Contractor's Insurance. Sanitation District shall ensure that its contractor
provides evidence of insurance coverage, as required by Sanitation District,
for the entire construction and, if applicable, warranty period. Such insurance
shall, at a minimum, include a comprehensive general liability policy in an
amount sufficient to cover all contractual obligations of the contractor under
the Construction Contract, and no less than $2,000,000. The policy of
insurance shall name the Sanitation District and Otay, and their respective
employees, officers, governing body members, and agents, as additional
insureds, require a waiver of subrogation, and be primary insurance.
Furthermore, Sanitation District shall obtain evidence that the contractor
maintains worker's compensation insurance in accordance with applicable
requirements of law.
7.2 Parties' Insurance. Otay and Sanitation District shall maintain insurance as
customary in connection with their respective facilities.
ARTICLE VIII. INDEMNITY
8.1 Indemnity. Each Party hereto agrees to defend, indemnify, protect, and hold
harmless ("Indemnitor") the other Party, its agents, officers, and employees
("Indemnitees") from and against any and all claims asserted or liability
established for damages or injuries to any property or person, including death
or dismemberment, which arise from or are caused by the negligent acts or
omissions or willful misconduct of the Indemnitor's agents, officers or
employees, in performing the work or services herein and all expenses of
investigation and defending against same; provided, however, that each
EXHIBIT B
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Party's duty to defend, indemnify and hold harmless the other shall not include
any claims or liability arising from the sole negligence or willful misconduct of
the other Indemnitee, its agents, officers or employees. Otay and Sanitation
District agree that in the event of any joint or concurrent negligence, they will
apportion any established or agreed upon liability proportionate to their
respective degree of fault. For the purposes of this provision, the Sanitation
District's contractor shall not be considered an agent of the Sanitation District
or Otay. Claims related to the actions or omissions of the Sanitation District’s
contractor shall be addressed through provisions in the Construction Contract,
which provisions shall include indemnity, defense, and hold harmless
provisions from the Sanitation District's contractor in favor of both the
Sanitation District and Otay.
ARTICLE IX. RECORDS
9.1 Retention of Records. Sanitation District shall require the Project contractor to
maintain records related to this Construction Contract for a period of not less
than four (4) years following notice of completion of the Project.
9.2 Audit of Records. Sanitation District shall make available and shall require that
its contractor make available to Otay for examination at reasonable locations
within the County of San Diego and at any time during normal business hours
and as often as Otay deems necessary, all of the records with respect to all
matters covered by this Agreement and the Construction Contract. Sanitation
District and contractor will permit Otay to make audits of all invoices, materials,
payrolls, records of personnel, and other records relating to all matters
covered by this Agreement and the Construction Contract. Otay shall be
solely responsible for the costs of any audits requested by it.
ARTICLE X. NOTICES
10.1 Writing. Any demand upon or notice required or permitted to be given by one
Party to the other Party shall be in writing.
10.2 Effective Date. Except as otherwise provided by law, any demand upon or
notice required or permitted to be given by one Party to the other Party shall
be effective: (i) on personal delivery, (ii) on the second business day after
mailing by certified or registered U.S. Mail, return receipt requested, (iii) on the
succeeding business day after mailing by Express Mail or after deposit with a
private delivery service of general use (e.g., Federal Express) postage or fee
prepaid as appropriate, or (iv) upon successful transmission of facsimile.
10.3 Recipients. All demands or notices required or permitted to be given shall be
sent to all of the following:
EXHIBIT B
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10.3.1 Otay:
Otay Water District
2554 Sweetwater Springs Boulevard
Spring Valley, California 91978
Fax: 619-670-8920
Attention: District Project Manager
10.3.2 Sanitation District:
San Diego County Sanitation District
Department Of Public Works, Wastewater Section
5500 Overland Avenue, Suite 315
San Diego, California 92123
Attention: Sanitation District Project Manager
10.4 Change of Address(es). Notice of change of address shall be given in the
manner set forth in this Article.
ARTICLE XI. MISCELLANEOUS
11.1 Headings. All article headings are for convenience only and shall not affect the
interpretation of this Agreement.
11.2 Gender & Number. Whenever the context requires, the use herein of (i) the
neutral gender includes the masculine and the feminine genders and (ii) the
singular number includes the plural number.
11.3 Reference to Paragraphs. Each reference in this Agreement to a section
refers, unless otherwise stated, to a section of this Agreement.
11.4 Incorporation of Recitals. All recitals herein are incorporated into this
Agreement and are made a part hereof.
11.5 Covenants and Conditions. All provisions of this Agreement expressed as
either covenants or conditions on the part of the Sanitation District or Otay,
shall be deemed to be both covenants and conditions.
11.6 Integration. This Agreement and any Exhibits and references incorporated into
this Agreement fully express all understandings of the Parties concerning the
matters covered in this Agreement. No change, alteration, or modification of
the terms or conditions of this Agreement, and no verbal understanding of the
Parties, their officers, agents, or employees shall be valid unless made in the
form of a written change agreed to in writing by both Parties or an amendment
to this Agreement agreed to by both Parties. All prior negotiations and
agreements are merged into this Agreement.
EXHIBIT B
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11.7 Severability. The unenforceability, invalidity, or illegality of any provision of this
Agreement shall not render any other provision of this Agreement
unenforceable, invalid, or illegal.
11.8 Drafting Ambiguities. The Parties agree that they are aware that they have the
right to be advised by counsel with respect to the negotiations, terms and
conditions of this Agreement, and the decision of whether or not to seek advice
of counsel with respect to this Agreement is a decision that is the sole
responsibility of each Party. This Agreement shall not be construed in favor of
or against either Party by reason of the extent to which each Party participated
in the drafting of the Agreement.
11.9 Conflicts Between Terms. If a conflict or inconsistency exists between this
Agreement, the Joint Use Agreement and any laws, rules, regulations, orders,
or codes, the conflict shall be resolved in a manner that best effects the intent
of the Parties to ensure an equal allocation of Project Costs. Each Party shall
notify the other immediately upon the identification of any apparent conflict or
inconsistency concerning this Agreement.
11.10 Prompt Performance. Time is of the essence of each covenant and condition
set forth in this Agreement.
11.11 Good Faith Performance. The parties shall cooperate with each other in good
faith, and assist each other in the performance of the provisions of this
Agreement.
11.12 Further Assurances. Sanitation District and Otay each agree to execute and
deliver such additional documents as may be required to effectuate the
purposes of this Agreement. Approval of this Agreement by the Board of
Directors of the Sanitation District shall be deemed to include a delegation
authority to the Director, Department of Public Works, or his designee to
execute and deliver such additional documents.
11.13 Controlling Law. The laws of the State of California shall govern and control
the terms and conditions of this Agreement.
11.14 Jurisdiction, Venue, and Attorney Fees. The venue for any suit or proceeding
concerning this Agreement, the interpretation or application of any of its terms,
or any related disputes shall be in the County of San Diego, State of California.
11.15 Agency/Municipal Powers. Nothing contained in this Agreement shall be
construed as a limitation upon the powers of Otay or the Sanitation District.
11.16 Third Party Relationships. Nothing in this Agreement shall create a contractual
relationship with any third party; however, the Sanitation District shall ensure
EXHIBIT B
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that Otay is an intended third party beneficiary of the Construction Contract
and shall share all of the rights and benefits of the Sanitation District with
respect to the contractor.
11.17 Limitation on Otay Remedies and Waiver of Claims. Otay understands that the
sole purpose of this Agreement is to establish a method to reimburse the
Sanitation District for obligations of Otay for payment of Project Costs. In
accordance with such purpose, Otay agrees that its sole remedy for
construction defects, breach by contractor of the Construction Contract,
damage to property or persons, including death, to Otay personnel or any third
parties, or other claims arising out of or related to the work performed to install
and/or construct Project improvements shall be against the Sanitation
District's contractor or its subcontractors and agents, and, hereby, waives any
and all claims it may hereafter have against the Sanitation District, arising out
of the same, except for those claims arising out of the negligence or willful
misconduct of the County. This waiver extends to and includes a waiver of
any rights Otay may have by virtue of California Civil Code § 1542.
11.18 Non-Assignment. Except as it relates to the Construction Contract, the
Sanitation District shall not assign the obligations under this Agreement
without the consent of Otay, which consent shall not be unreasonably
withheld.
11.19 Successors in Interest. This Agreement and all rights and obligations created
by this Agreement shall be in force and effect whether or not any Parties to
the Agreement have been succeeded by another entity, and all rights and
obligations created by this Agreement shall be vested and binding on any
Party's successor in interest.
11.20 No Waiver. No failure of either the Sanitation District or Otay to insist upon the
strict performance by the other of any covenant, term or condition of this
Agreement, nor any failure to exercise any right or remedy consequent upon
a breach of any covenant, term, or condition of this Agreement, shall constitute
a waiver of any such breach of such covenant, term or condition. No waiver of
any breach shall affect or alter this Agreement, and each and every covenant,
condition, and term hereof shall continue in full force and effect to any existing
or subsequent breach.
11.21 Administrative Claims Requirements and Procedures. The Parties shall meet
and confer in good faith prior to initiating any claims, actions or other
proceedings against one another related to this Agreement. The alternative
dispute resolution proceedings in the Joint Use Agreement shall apply to any
disputes arising from this Agreement.
11.22 Administration of Contract. Sanitation District hereby designates Mark Perrett
as the Sanitation District Project Manager for the Project and as the primary
EXHIBIT B
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contact for all matters relating to this Agreement, including the submittal of
Sanitation District invoices for reimbursement.
Otay hereby designates Kevin Schmidt, as the Otay Project Manager and as
the primary contact for all matters relating to this Agreement, including the
processing, documenting, and approval of Sanitation District invoices.
11.23 Signing Authority. The representative for each Party signing on behalf of such
Party hereby declares that authority has been obtained to sign on behalf of the
Sanitation District and/or Otay, as applicable and agrees to hold the other
Party or Parties hereto harmless if it is later determined that such authority
does not exist.
11.24 Impact on Joint Use Agreement. The terms of this Agreement shall prevail
over any contrary provisions in the Joint Use Agreement with respect to those
matters related to the sharing of Project Costs. This Agreement shall not
otherwise be interpreted to modify or amend the Joint Use Agreement.
IN WITNESS WHEREOF, Sanitation District and Otay have executed this
Agreement thereby indicating that they have read and understood same, and
indicate their full and complete consent to its terms:
San Diego County Sanitation District Otay Water District
Dated: ______________________ Dated:______________________
By: ______________________ By: ______________________
Mark Watton, General Manager
APPROVED AS TO FORM:
___________________________
Legal Counsel
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: January 7, 2014
SUBMITTED BY: Armando Buelna,
Communications Officer
W.O./G.F. NO: DIV. NO. All
APPROVED BY:
SUBJECT: 2014 Legislative Program Guidelines
GENERAL MANAGER’S RECOMMENDATION:
That the Board of Directors adopt the 2014 Otay Water District
Legislative Program Guidelines.
PURPOSE:
To provide direction to staff and the District’s Legislative
Advocates in the formulation of the District’s response to
legislative initiatives on issues affecting the District during
the 2014 legislative session.
COMMITTEE ACTION:
See Attachment A
BACKGROUND
The Otay Water District maintains a set of legislative policy
guidelines to direct staff and legislative advocates on issues
important to the District. The legislative guidelines are updated
annually with the proposed updates presented to the Otay Water
District’s Board of Directors for review and adoption. The
attached draft 2014 Legislative Program represents policy
positions on legislation for the Board’s consideration.
Each legislative session, representatives to the California
Legislature sponsor some 2,000 or more bills or significant
resolutions. While many fail to make it out of their respective
house of origin, many of these bills are signed by the governor,
become law and can affect special districts in substantive ways.
The same is true with each session of the House of Representatives
and the U.S. Senate.
The draft 2014 Legislative Program establishes guidelines and
policy direction that can be used by staff in monitoring
legislative activity to facilitate actions that can be taken
quickly in response to proposed bills. The guidelines provide a
useful framework for staff when evaluating the potential impact of
state or federal legislation on the District. This is particularly
helpful when a timely response is necessary to address a last
minute amendment to legislation and should calls or letters of
support or opposition be needed. While the Legislative Program
provides useful guidelines, sensitive or controversial policy
matters will nevertheless be brought to the full Board of
Directors for its deliberation and direction.
FISCAL IMPACT:
None.
LEGAL IMPACT:
None.
General Manager
Attachments:
A - Committee Action Report
B – 2014 Otay Water District Legislative Program
C – 2014 Otay Water District Legislative Program Redline
ATTACHMENT A
SUBJECT/PROJECT:
2014 Legislative Program Guidelines
COMMITTEE ACTION:
The Finance, Administration and Communications Committee
reviewed this item at a meeting held on December 10, 2013 and
the following comments were made:
The District maintains a set of legislative policy
guidelines to direct staff on issues important to the
District. The legislative guidelines were first developed
in 2003 and are updated annually and the updates are
presented to committee and the Board of Directors for
review and adoption.
The 2014 Legislative Program guidelines represent policy
positions on potential legislation and are used by staff in
monitoring legislative activity. They are useful when
evaluating the potential impact of state or federal
legislation on the District. They are particularly helpful
when a timely response is necessary to address a last
minute amendment to a piece of legislation and should calls
or letters be needed.
Staff noted that any controversial/sensitive matters or
that are not within the guidelines would be presented to
the board for discussion and to provide direction to staff.
At the request of the committee, the Legislative Program
was reorganized last year to place like items together. For
instance, all items related to the Sacramento-San Joaquin
Bay Delta are now all listed together.
There are a few changes to the program that includes the
addition of items to keep Otay in alignment with the Water
Authority’s Legislative Guidelines and policy positions,
and those of other San Diego water agencies on topics
important to the region and to codify positions the board
has taken over the past year. The changes can be easily
identified by referencing the redline version in the
packet.
In response to a question from the committee with regard to
item “d” under, “Recycled Water,” staff indicated that this
is related to Senator Hueso’s legislation to encourage the
State Health Department to look at the restrictions on the
use of recycled water and push for the support of direct
potable reuse.
Following the discussion, the committee supported presentation
to the board as a consent item.
Otay Water District Legislative Program 2014
Effective Date: 01/08/2014
Legislative Policy Guidelines
The Otay Water Legislative Policy Guidelines for the 2014 Legislative Session includes the
following:
Sacramento-San Joaquin Bay Delta (Bay-Delta)
Support efforts to:
a. Finalize and implement the Bay-Delta Conservation Plan to address Bay-Delta environmental
and water quality issues.
b. Analyze or support a “Portfolio Approach”, “Around-the-Delta”, “right-sized”, or other
alternatives that feature smaller conveyance facilities as a way to improve water quality,
water transport, and reduce the possibility or impacts of levee failure, lower costs to water
users and the public, reduce the level of environmental impacts, while potentially facing fewer
legal and political challenges.
c. Finalize Bay-Delta planning work and ongoing studies of new water storage facilities, and
support efforts to promote additional surface and underground water storage infrastructure
that are cost effective ensure water availability and quality.
d. Resolve conflicts between urban and rural water users, water management and the
environment in the Bay-Delta.
e. Provide ongoing federal and state funding for the Bay-Delta, and those which focus attention
to Bay-Delta financing, affordability, commitments to pay, and the demand for Bay-Delta
Water.
f. Equitably allocates costs of the Bay-Delta solution to all those benefiting from improvements
in proportion to the benefits they receive.
g. Fast-track design, permits and construction for pilot projects in the Bay-Delta to create
barriers to keep fish away from Bay-Delta water pumps, improve water quality and supply
reliability.
h. Provide deliberative processes that are designed to ensure meaningful dialogue with all
stakeholders in an open and transparent process in order to reduce future conflicts and
challenges in implementing a Bay-Delta solution.
i. Provide a Bay-Delta solution that acknowledges, integrates and supports the development of
water resources at the local level.
j. Improve the ability of water-users to divert water from the Bay-Delta during wet periods
when impacts to fish and the ecosystem are lower and water quality is higher.
k. Improve the existing Bay-Delta water conveyance system to increase flexibility and enhance
water supply, water quality, levee stability and environmental protection.
l. Evaluate long-term threats to the Bay-Delta levees and conveyance system and pursues
actions to reduce risks to the state’s water supply and the environment.
m. Improve coordination of the Central Valley Project and State Water Project Operations.
n. Provide a Bay-Delta solution and facilities that are cost-effective when compared with other
water supply development options for meeting Southern California’s water needs.
Otay Water District Legislative Program 2014
o. Identify the total cost or perform appropriate cost studies to estimate consumer financial
impact as well as the expected yield of any Bay-Delta solution before financing and funding
decision are made to determine whether the solution is worth the expense.
p. Provide the State Water Project (SWP) with more flexibility to operate their systems to
maximize water deliveries while avoiding unacceptable impacts to third parties, habitat or the
environment.
q. Require a firm commitment and funding stream by all parties to pay for the proportional
benefits they will receive from a Bay-Delta solution through take-or-pay contracts or the legal
equivalent, and identify the impact to the remaining contractors if one or more contractors
default or back out.
r. Provide “right-sized” facilities to match firm commitments to pay for the Bay-Delta solution.
s. Provide SWP contractors and their member agencies access to all SWP facilities to facilitate
water transfers.
t. Continue state ownership and operation of SWP as a public resource.
u. Improve efficiency and transparency of all SWP operations.
v. Focus on statewide priorities, including construction of an approved method of conveyance of
water through or around the Delta that provides water supply reliability to the Delta water
uses, promotion of greater regional and local self sufficiency, surface storage and promotion
of water use efficiency.
w. Provides for the state’s share of funding for Bay-Delta conveyance projects.
x. Consider complementary investments in local water supply sources, regional coordination,
and south of Delta storage as part of an overall comprehensive Bay-Delta solution.
Oppose efforts that:
a. Require additional reviews or approvals of Delta conveyance options beyond those provided
by SBX7-1 (2009).
Otay Water District Legislative Program 2014
Recycled Water
Support efforts to:
a. Reduce restrictions on recycled water usage or promote consistent regulation of recycled
water projects to reduce impediments to the increased use of recycled water.
b. Reduce restrictions on injecting recycled water into basins where there is no direct potable
use.
c. Provide financial incentives for recharge of groundwater aquifers using recycled water.
d. Make recycled water regulations clear, consolidated, and understandable to expedite related
project permitting.
e. Promote recycled water as a sustainable supplemental source of water.
f. Allow the safe use of recycled water.
g. Facilitate development of technology aimed at improving water recycling.
h. Increasing funding for water recycling projects.
i. Increase awareness of the ways recycled water can help address the region’s water supply
challenges.
Oppose efforts that:
a. Restrict use of recycled water for groundwater recharge.
b. Establish new water or recycled water fees solely to recover State costs without also
providing some benefit.
c. Create regulatory schemes that alter or limit the existing authority to reuse and recycle water.
Otay Water District Legislative Program 2014
Water Services
Support efforts to:
a. Provide for a comprehensive state water plan that balances California’s competing water
needs, achieves the co-equal goals of water supply reliability and environmental restoration,
and results in a reliable supply of high-quality water for the San Diego region.
b. Provide financial support to projects designed to mitigate the potential negative impacts of
Global Climate Change on water supply reliability.
c. Promote the coordination and integration of local, state and federal climate change policies
and practices to the greatest extent feasible.
d. Support ongoing implementation of the Quantitative Settlement Agreement.
e. Provide reliable water supplies to meet California’s short and long-term needs.
f. Support legislation that reduces impediments for willing sellers and buyers to engage in water
transfer agreements.
g. Promote desalination pilot studies and projects.
h. Encourage feasibility studies of water resource initiatives.
i. Increase funds for infrastructure and grant programs for construction, modernization or
expansion of water, wastewater treatment, reclamation facilities and sewer systems including
water recycling, groundwater recovery and recharge, surface water development projects and
seawater desalination.
j. Mandate uniform or similar regulations and procedures by state agencies in the processing
and administering of grants and programs.
k. Streamline grant application procedures.
l. Promote or assist voluntary water transfers between willing buyers and willing sellers and
move those transactions through without delay.
m. Streamline the permitting and approval process for implementing water transfers.
n. Establish reasonable statewide approaches to sewer reporting standards.
o. Generate greater efficiencies, better coordinate program delivery, and eliminate duplication in
programs for source water protection without lessening the focus on public health of the
state’s Drinking Water Program.
p. Target efforts to fix specific issues with water supplies within the state’s Drinking Water
Program.
Oppose efforts that:
a. Make urban water supplies less reliable or substantially increase the cost of imported water
without also improving the reliability and/or quality of the water.
b. Create unrealistic or costly water testing or reporting protocol.
c. Disproportionately apportion the cost of water.
d. Create undo hurtles for seawater desalination projects.
e. Create unreasonable or confusing sewer reporting standards.
f. Create administrative or other barriers to sales between willing buyers and willing sellers that
delay water transfers.
g. Create a broad-based user fee that does not support a specific program activity; any fee must
provide a clear nexus to the benefit the fee would provide.
h. Create unrealistic or costly to obtain water quality standards for potable water, recycled water
or storm water runoff.
Otay Water District Legislative Program 2014
i. Change the focus of the state’s Drinking Water Program or weaken the parts of the program
that work well.
j. Lessen the focus on public health of the state’s Drinking Water Program.
Otay Water District Legislative Program 2014
Financial
Support efforts to:
a. Require the federal government and State of California to reimburse special districts for all
mandated costs or regulatory actions.
b. Give special districts the discretion to cease performance of unfunded mandates.
c. Provide for fiscal reform to enhance the equity, reliability, and certainty of special district
funding.
d. Provide incentives for local agencies to work cooperatively, share costs or resources.
e. Provide for the stable, equitable and reliable allocation of property taxes.
f. Continue to reform workers compensation.
g. Authorize financing of water quality, water security, and water supply infrastructure
improvement programs.
h. Promote competition in insurance underwriting for public agencies.
i. Establish spending caps on State of California overhead when administering voter approved
grant and disbursement programs.
j. Require disbursement decisions in a manner appropriate to the service in question.
k. Encourage funding infrastructure programs that are currently in place and that have been
proven effective.
l. Produce tangible results, such as water supply reliability or water quality improvement.
m. Provide financial incentives for energy projects that increase reliability, diversity, and reduce
green house gasses.
n. Continue energy rate incentives for the utilization of electricity during low-peak periods.
o. Provide loan or grant programs that encourage water conservation for water users who are
least able to pay for capital projects.
Oppose efforts that:
a. Impose new, unfunded state mandates on local agencies and their customers.
b. Undermine Proposition 1A - Protection of Local Government Revenues – and the
comprehensive reform approved by voters in 2004.
c. Reallocate special district reserves in an effort to balance the state budget.
d. Reallocate special district revenues or reserves to fund infrastructure improvements or other
activities in cities or counties.
e. Usurp special district funds, reserves, or other state actions that force special districts to raise
rates, fees or charges.
f. Complicate or deter conservation-based rate structures.
g. Establish funding mechanisms that put undue burdens on local agencies or make local
agencies de facto tax collectors for the state.
h. Complicate compliance with SB 610 and SB 221.
i. Adversely affect the cost of gas and electricity or reduce an organization’s flexibility to take
advantage of low peak cost periods.
j. Add new reporting criteria, burdensome, unnecessary or costly reporting mandates to Urban
Water Management Plans.
k. Add new mandates to the Department of Water Resources (DWR) to review and approve
Urban Water Management Plans beyond those already addressed in DWR guidelines.
Governance/Local Autonomy
Otay Water District Legislative Program 2014
Support efforts to:
a. Expand local autonomy in governing special district affairs.
b. Promote comprehensive long-range planning.
c. Assist local agencies in the logical and efficient extension of services and facilities to promote
efficiency and avoid duplication of services.
d. Streamline the Municipal Service Review Process or set limits on how long services reviews
can take or cost.
e. Establish clear and reasonable guidelines for appropriate community sponsorship activities.
f. Reaffirm the existing “all-in” financial structure, or protect the San Diego County Water
Authority voting structure based on population.
Oppose efforts that:
a. Assume the state legislature is better able to make local decisions that affect special district
governance.
b. Create one-size-fits-all approaches to special district reform.
c. Unfairly target one group of local elected officials.
d. Usurp local control from special districts regarding decisions involving local special district
finance, operations or governance.
e. Limit the board of directors’ ability to govern the district.
f. Create unfunded local government mandates.
g. Create costly, unnecessary or duplicative oversight roles for the state government of special
district affairs.
h. Create new oversight roles or responsibility for monitoring special district affairs.
i. Change the San Diego County Water Authority Act regarding voting structure, unless it is
based on population.
j. Shift the liability to the public entity and relieve private entities of reasonable due diligence in
their review of plans and specifications for errors, omissions and other issues.
k. Place a significant and unreasonable burden on public agencies, resulting in increased cost for
public works construction or their operation.
l. Impair the ability of water districts to acquire property or property interests required for
essential capital improvement projects.
m. Increase the cost of property and right-of-way acquisition, or restricts the use of right-of-
ways.
n. Work to silence the voices of special districts and other local government associations on
statewide ballot measures impacting local government policies and practices, including
actions that could prohibit special districts and associations from advocating for positions on
ballot measures by severely restricting the private resources used to fund those activities.
Otay Water District Legislative Program 2014
Conservation
Support efforts to:
a. Provide funding for water conservation programs.
b. Encourage the installation of water conserving fixtures in new and existing buildings.
c. Promote the environmental benefits of water conservation.
d. Enhance efforts to promote water awareness and conservation.
e. Offer incentives for landscape water efficiency devices such as ET controllers and soil
moisture sensors.
f. Develop landscape retrofit incentive programs and/or irrigation retrofit incentive programs.
g. Permit or require local agencies to adopt ordinances that require or promote water wise
landscape for commercial and residential developments.
h. Create tax incentives for citizens or developers who install water wise landscapes.
i. Create tax incentives for citizens who purchase high efficiency clothes washers, dual flush
and high-efficiency toilets and irrigation controllers above the state standards.
j. Expand community-based conservation and education programs.
k. Develop incentives for developers and existing customers to install water wise landscape in
existing developments or new construction.
l. Encourage large state users to conserve water by implementing water efficient technologies in
all facilities both new and retrofit.
m. Create higher incentives for solar power.
n. Encourage large state water users to conserve water outdoors.
o. Educate all Californians on the importance of water, and the need to conserve, manage, and
plan for the future needs.
p. Encourage technological research targeted to more efficient water use.Give local agencies
maximum discretion in selecting conservation programs that work for their customers and the
communities they serve.
Oppose efforts that:
a. Weaken federal or state water efficiency standards.
b. Introduce additional analytical and reporting requirements that are time-consuming for local
agencies to perform and result in additional costs to consumers, yet yield no water savings.
Otay Water District Legislative Program 2014
Safety, Security and Information Technology
Support efforts to:
a. Provide funding for information security upgrades to include integrated alarms, access/egress,
and surveillance technology.
b. Provide incentives for utilities and other local agencies to work cooperatively, share costs or
resources.
c. Provide funding for communication enhancements, wireless communications, GIS or other
technological enhancements.
d. Encourage or promote compatible software systems.
e. Fund infrastructure and facility security improvements that include facility roadway access,
remote gate access and physical security upgrades.
f. Protect state, local and regional drinking water systems from terrorist attack or deliberate acts
of destruction, contamination or degradation.
g. Provide funds to support training or joint training exercises to include contingency funding for
emergencies and emergency preparedness.
h. Equitably allocate security funding based on need, threats and/or population.
i. Encourage or promote compatible communication systems.
j. Encourage and promote funding of Department of Homeland Security Risk Mitigation
programs.
k. Recognizes water agencies as emergency responders to damage and challenges caused by
wildfires, earthquakes, and other natural disasters, as well as terrorist and other criminal
activities that threaten water operations, facilities and supplies.
Oppose efforts that:
a. Create unnecessary, costly, or duplicative security mandates.
b. Require expanded water system descriptions or additional public disclosure of public water
systems details for large water suppliers in Urban Water Management Planning documents,
potentially compromising public water systems and creating a conflict with the Department of
Homeland Security’s recommendation to avoid reference to water system details in plans
available to the general public.
Otay Water District Legislative Program 2014
Optimize District Effectiveness
Support efforts to:
a. Give utilities the ability to avoid critical peak energy pricing or negotiate energy contracts that
save ratepayers money.
b. Develop reasonable Air Pollution Control District engine permitting requirements.
c. Reimburse or reduce local government mandates.
d. Allow public agencies to continue offering defined benefit plans.
e. Result in predictable costs and benefits for employees and taxpayers.
f. Eliminate abuses.
g. Retain local control of pension systems.
h. Be constitutional, federally legal and technically possible.
Oppose efforts that:
a. Restrict the use of, or reallocate, district property tax revenues to the detriment of special
districts.
b. Create unrealistic ergonomic protocol.
c. Micromanage special district operations.
d. Balance the state budget by allowing regulatory agencies to increase permitting fees.
e. Tax dependent benefits.
f. Require new reporting criteria on emergency intensity involved in water supply.
Otay Water District Legislative Program 2014
Bi-National Initiatives
Support efforts to:
a. Promote and finance cross-border infrastructure development such as water pipelines,
desalination plants or water treatment facilities to serve the border region.
b. Develop cooperative and collaborative solutions to cross-border issues.
c. Develop and enhance communications and understanding of the interdependence of
communities on both sides of the border with the goal of improved cross-border cooperation.
Oppose efforts that:
a. Usurp local control over the financing and construction of water supply and infrastructure
projects in the San Diego/Baja California region.
Otay Water District Legislative Program 2014
Water Bonds
Support efforts to:
a. Provide an equitable share of funding to San Diego County, with major funding categories
being divided by county and funded on a per-capita basis to ensure bond proceeds are
distributed throughout the state in proportion to taxpayers’ payments on the bonds.
b. Provide fund for water infrastructure that resolves conflicts in the state’s water system and
provides long-term benefits to statewide issues including water supply, reliability, water
quality and ecosystem restoration.
c. Give primary consideration to funding priorities established by local and regional entities
through their IRWM planning process.
d. Ensure that the application process for funding is not unnecessarily burdensome and costly,
with an emphasis on streamlining the process.
e. Fund emergency and carryover storage projects including those in San Diego County.
f. Consolidate administration of all voter-approved water-related bond funding in one place,
preserves existing expertise within the state bureaucracy to manage bond funding processes,
and provides consistent application and evaluation of bond funding applications.
g. Provides the state’s share of funding for projects that advance the achievement of the co-equal
goals of water supply reliability and Delta ecosystem restoration.
Oppose efforts that:
a. Do not provide an equitable share of funding to San Diego County, based on the San Diego
County taxpayers’ proportional contribution to repayment of the bond.
b. Do not provide funding for infrastructure that resolves statewide or regional conflicts of water
supplies.
c. Do not provide funding that result in net increases in real water supply and water supply
reliability.
d. Commit a significant portion of bond funding to projects that do not result in net increases in
real water supply or water supply reliability.
Otay Water District Legislative Program 2014
Effective Date: 01/08/2014
Legislative Policy Guidelines
The Otay Water Legislative Policy Guidelines for the 2014 Legislative Session includes the
following:
Sacramento-San Joaquin Bay Delta (Bay-Delta)
Support efforts to:
a. Finalize and implement the Bay- Delta Conservation Plan to address Bay-Delta environmental
and water quality issues.
b. SupportAnalyze or support a “Portfolio Approach”, “Around-the-Delta”, “right-sized”, or
other alternatives that feature smaller conveyance facilities as a ways to improve water
quality, or water transport, and reduce the possibility or impacts of levee failure, lower costs
to water users and the public, reduce the level of environmental impacts, while potentially
facing fewer legal and political challenges.
c. Finalize Bay-Delta planning work and ongoing studies of new water storage facilities, and
support efforts to promote additional surface and underground water storage infrastructure
that are cost effective ensure water availability and quality.
d. Resolve conflicts between urban and rural water users, water management and the
environment in the Bay-Delta.
e. Provide ongoing federal and state funding for the Bay-Delta, and those which focus attention
to Bay-Delta financing, affordability, commitments to pay, and the demand for Bay-Delta
Water.
f. Equitably allocates costs of the Bay-Delta solution to all those benefiting from improvements
in proportion to the benefits they receive.
g. Fast-track design, permits and construction for pilot projects in the Bay-Delta to create
barriers to keep fish away from Bay-Delta water pumps, improve water quality and supply
reliability.
h. Provide deliberative processes that are designed to ensure meaningful dialogue with all
stakeholders in an open and transparent process in order to reduce future conflicts and
challenges in implementing a Bay-Delta solution.
i. Provide a Bay-Delta solution that acknowledges, integrates and supports the development of
water resources at the local level.
j. Improve the ability of water-users to divert water from the Bay-Delta during wet periods
when impacts to fish and the ecosystem are lower and water quality is higher.
k. Improve the existing Bay-Delta water conveyance system to increase flexibility and enhance
water supply, water quality, levee stability and environmental protection.
l. Evaluate long-term threats to the Bay-Delta levees and conveyance system and pursues
actions to reduce risks to the state’s water supply and the environment.
m. Improve coordination of the Central Valley Project and State Water Project Operations.
n. Provide a Bay-Delta solution and facilities that are cost-effective when compared with other
water supply development options for meeting Southern California’s water needs.
Otay Water District Legislative Program 2014
o. Identify the total cost or perform appropriate cost studies to estimate consumer financial
impact impact as well as the expected yield of any Bay-Delta solution before financing and
funding decision are made to determine whether the solution is worth the expense.
p. Provide the State Water Project (SWP) with more flexibility to operate their systems to
maximize water deliveries while avoiding unacceptable impacts to third parties, habitat or the
environment.
q. Require a firm commitment and funding stream by all parties to pay for the proportional
benefits they will receive from a Bay-Delta solution through take-or-pay contracts or the legal
equivalent, and identify the impact to the remaining contractors if one or more contractors
default or back out..
r. Provide “right-sized” facilities to match firm commitments to pay for the Bay-Delta solution.
s. Provide SWP contractors and their member agencies access to all SWP facilities to facilitate
water transfers.
t. Continue state ownership and operation of SWP as a public resource.
u. Improve efficiency and transparency of all SWP operations.
v. Focus on statewide priorities, including construction of an approved method of conveyance of
water through or around the Delta that provides water supply reliability to the Delta water
uses, promotion of greater regional and local self sufficiency, surface storage and promotion
of water use efficiency.
w. Provides for the state’s share of funding for Bay-Delta conveyance projects.
w.x. Consider complementary investments in local water supply sources, regional
coordination, and south of Delta storage as part of an overall comprehensive Bay-Delta
solution.
Oppose efforts that:
a. Require additional reviews or approvals of Delta conveyance options beyond those provided
by SBX7-1 (2009).
Otay Water District Legislative Program 2014
Recycled Water
Support efforts to:
a. Reduce restrictions on recycled water usage or promote consistent regulation of recycled
water projects to reduce impediments to the increased use of recycled water.
b. Reduce restrictions on injecting recycled water into basins where there is no direct potable
use.
c. Provide financial incentives for recharge of groundwater aquifers using recycled water.
d. Make recycled water regulations clear, consolidated, and understandable to expedite related
project permitting.
e. Promote recycled water as a sustainable supplemental source of water.
f. Allow the safe use of recycled water.
g. Facilitate development of technology aimed at improving water recycling.
h. Increasing funding for water recycling projects.
c.i. Increase awareness of the ways recycled water can help address the region’s water supply
challenges.
Oppose efforts that:
a. Restrict use of recycled water for groundwater recharge.
b. Establish new water or recycled water fees solely to recover State costs without also
providing some benefit.
c. Create regulatory schemes that alter or limit the existing authority to reuse and recycle water.
Otay Water District Legislative Program 2014
Water Services
Support efforts to:
a. Provide for a comprehensive state water plan that balances California’s competing water
needs, achieves the co-equal goals of water supply reliability and environmental restoration,
and results in a reliable supply of high-quality water for the San Diego region.
b. Provide financial support to projects designed to mitigate the potential negative impacts of
Global Climate Change on water supply reliability.
c. Promote the coordination and integration of local, state and federal climate change policies
and practices to the greatest extent feasible.
d. Support ongoing implementation of the Quantitative Settlement Agreement.
e. Provide reliable water supplies to meet California’s short and long-term needs.
f. Support legislation that reduces impediments for willing sellers and buyers to engage in water
transfer agreements.
g. Promote desalination pilot studies and projects.
h. Encourage feasibility studies of water resource initiatives.
i. Increase funds for infrastructure and grant programs for construction, modernization or
expansion of water, wastewater treatment, reclamation facilities and sewer systems including
water recycling, groundwater recovery and recharge, surface water development projects and
seawater desalination.
j. Mandate uniform or similar regulations and procedures by state agencies in the processing
and administering of grants and programs.
k. Streamline grant application procedures.
l. Promote or assist voluntary water transfers between willing buyers and willing sellers and
move those transactions through without delay.
m. Streamline the permitting and approval process for implementing water transfers.
n. Establish reasonable statewide approaches to sewer reporting standards.
o. Generate greater efficiencies, better coordinate program delivery, and eliminate duplication in
programs for source water protection without lessening the focus on public health of the
state’s Drinking Water Program.
n.p. Target efforts to fix specific issues with water supplies within the state’s Drinking Water
Program.
Oppose efforts that:
a. Make urban water supplies less reliable or substantially increase the cost of imported water
without also improving the reliability and/or quality of the water.
b. Create unrealistic or costly water testing or reporting protocol.
c. Disproportionately apportion the cost of water.
d. Create undo hurtles for seawater desalination projects.
e. Create unreasonable or confusing sewer reporting standards.
f. Create administrative or other barriers to sales between willing buyers and willing sellers that
delay water transfers.
g. Create a broad-based user fee that does not support a specific program activity; any fee must
provide a clear nexus to the benefit the fee would provide.
h. Create unrealistic or costly to obtain water quality standards for potable water, recycled water
or storm water runoff.
Otay Water District Legislative Program 2014
i. Change the focus of the state’s Drinking Water Program or weaken the parts of the program
that work well.
h.j. Lessen the focus on public health of the state’s Drinking Water Program.
Otay Water District Legislative Program 2014
Financial
Support efforts to:
a. Require the federal government and State of California to reimburse special districts for all
mandated costs or regulatory actions.
b. Give special districts the discretion to cease performance of unfunded mandates.
c. Provide for fiscal reform to enhance the equity, reliability, and certainty of special district
funding.
d. Provide incentives for local agencies to work cooperatively, share costs or resources.
e. Provide for the stable, equitable and reliable allocation of property taxes.
f. Continue to reform workers compensation.
g. Authorize financing of water quality, water security, and water supply infrastructure
improvement programs.
h. Promote competition in insurance underwriting for public agencies.
i. Establish spending caps on State of California overhead when administering voter approved
grant and disbursement programs.
j. Require disbursement decisions in a manner appropriate to the service in question.
k. Encourage funding infrastructure programs that are currently in place and that have been
proven effective.
l. Produce tangible results, such as water supply reliability or water quality improvement.
m. Provide financial incentives for energy projects that increase reliability, diversity, and reduce
green house gasses.
n. Continue energy rate incentives for the utilization of electricity during low-peak periods.
o. Provide loan or grant programs that encourage water conservation for water users who are
least able to pay for capital projects.
Oppose efforts that:
a. Impose new, unfunded state mandates on local agencies and their customers.
b. Undermine Proposition 1A - Protection of Local Government Revenues – and the
comprehensive reform approved by voters in 2004.
c. Reallocate special district reserves in an effort to balance the state budget.
d. Reallocate special district revenues or reserves to fund infrastructure improvements or other
activities in cities or counties.
e. Usurp special district funds, reserves, or other state actions that force special districts to raise
rates, fees or charges.
f. Complicate or deter conservation-based rate structures.
g. Establish funding mechanisms that put undue burdens on local agencies or make local
agencies de facto tax collectors for the state.
h. Complicate compliance with SB 610 and SB 221.
i. Adversely affect the cost of gas and electricity or reduce an organization’s flexibility to take
advantage of low peak cost periods.
j. Add new reporting criteria, burdensome, unnecessary or costly reporting mandates to Urban
Water Management Plans.
i.k. Add new mandates to the Department of Water Resources (DWR) to review and approve
Urban Water Management Plans beyond those already addressed in DWR guidelines.
Otay Water District Legislative Program 2014
Governance/Local Autonomy
Support efforts to:
a. Expand local autonomy in governing special district affairs.
b. Promote comprehensive long-range planning.
c. Assist local agencies in the logical and efficient extension of services and facilities to promote
efficiency and avoid duplication of services.
d. Streamline the Municipal Service Review Process or set limits on how long services reviews
can take or cost.
e. Establish clear and reasonable guidelines for appropriate community sponsorship activities.
f. Reaffirm the existing “all-in” financial structure, or protect the San Diego County Water
Authority voting structure based on population.
Oppose efforts that:
a. Assume the state legislature is better able to make local decisions that affect special district
governance.
b. Create one-size-fits-all approaches to special district reform.
c. Unfairly target one group of local elected officials.
d. Usurp local control from special districts regarding decisions involving local special district
finance, operations or governance.
e. Limit the board of directors’ ability to govern the district.
f. Create unfunded local government mandates.
g. Create costly, unnecessary or duplicative oversight roles for the state government of special
district affairs.
h. Create new oversight roles or responsibility for monitoring special district affairs.
i. Change the San Diego County Water Authority Act regarding voting structure, unless it is
based on population.
j. Shift the liability to the public entity and relieve private entities of reasonable due diligence in
their review of plans and specifications for errors, omissions and other issues.
k. Place a significant and unreasonable burden on public agencies, resulting in increased cost for
public works construction or their operation.
l. Impair the ability of water districts to acquire property or property interests required for
essential capital improvement projects.
m. Increase the cost of property and right-of-way acquisition, or restricts the use of right-of-
ways.
n. Work to silence the voices of special districts and other local government associations on
statewide ballot measures impacting local government policies and practices, including
actions that could prohibit special districts and associations from advocating for positions on
ballot measures by severely restricting the private resources used to fund those activities.
m.
Otay Water District Legislative Program 2014
Conservation
Support efforts to:
a. Provide funding for water conservation programs.
b. Encourage the installation of water conserving fixtures in new and existing buildings.
c. Promote the environmental benefits of water conservation.
d. Enhance efforts to promote water awareness and conservation.
e. Offer incentives for landscape water efficiency devices such as ET controllers and soil
moisture sensors.
f. Develop landscape retrofit incentive programs and/or irrigation retrofit incentive programs.
g. Permit or require local agencies to adopt ordinances that require or promote water wise
landscape for commercial and residential developments.
h. Create tax incentives for citizens or developers who install water wise landscapes.
i. Create tax incentives for citizens who purchase high efficiency clothes washers, dual flush
and high-efficiency toilets and irrigation controllers above the state standards.
j. Expand community-based conservation and education programs.
k. Develop incentives for developers and existing customers to install water wise landscape in
existing developments or new construction.
l. Encourage large state users to conserve water by implementing water efficient technologies in
all facilities both new and retrofit.
m. Create higher incentives for solar power.
n. Encourage large state water users to conserve water outdoors.
o. Educate all Californians on the importance of water, and the need to conserve, manage, and
plan for the future needs.
p. Encourage technological research targeted to more efficient water use.
p. Give local agencies maximum discretion in selecting conservation programs that work for
their customers and the communities they serve.
Oppose efforts that:
a. Weaken federal or state water efficiency standards.
a.b. Introduce additional analytical and reporting requirements that are time-consuming for local
agencies to perform and result in additional costs to consumers, yet yield no water savings.
Otay Water District Legislative Program 2014
Safety, Security and Information Technology
Support efforts to:
a. Provide funding for information security upgrades to include integrated alarms, access/egress,
and surveillance technology.
b. Provide incentives for utilities and other local agencies to work cooperatively, share costs or
resources.
c. Provide funding for communication enhancements, wireless communications, GIS or other
technological enhancements.
d. Encourage or promote compatible software systems.
e. Fund infrastructure and facility security improvements that include facility roadway access,
remote gate access and physical security upgrades.
f. Protect state, local and regional drinking water systems from terrorist attack or deliberate acts
of destruction, contamination or degradation.
g. Provide funds to support training or joint training exercises to include contingency funding for
emergencies and emergency preparedness.
h. Equitably allocate security funding based on need, threats and/or population.
i. Encourage or promote compatible communication systems.
j. Encourage and promote funding of Department of Homeland Security Risk Mitigation
programs.
k. Recognizes water agencies as emergency responders to damage and challenges caused by
wildfires, earthquakes, and other natural disasters, as well as terrorist and other criminal
activities that threaten water operations, facilities and supplies.
Oppose efforts that:
a. Create unnecessary, costly, or duplicative security mandates.
a.b. Require expanded water system descriptions or additional public disclosure of public water
systems details for large water suppliers in Urban Water Management Planning documents,
potentially compromising public water systems and creating a conflict with the Department of
Homeland Security’s recommendation to avoid reference to water system details in plans
available to the general public.
Otay Water District Legislative Program 2014
Optimize District Effectiveness
Support efforts to:
a. Give utilities the ability to avoid critical peak energy pricing or negotiate energy contracts that
save ratepayers money.
b. Develop reasonable Air Pollution Control District engine permitting requirements.
c. Reimburse or reduce local government mandates.
d. Allow public agencies to continue offering defined benefit plans.
e. Result in predictable costs and benefits for employees and taxpayers.
f. Eliminate abuses.
g. Retain local control of pension systems.
h. Be constitutional, federally legal and technically possible.
Oppose efforts that:
a. Restrict the use of, or reallocate, district property tax revenues to the detriment of special
districts.
b. Create unrealistic ergonomic protocol.
c. Micromanage special district operations.
d. Balance the state budget by allowing regulatory agencies to increase permitting fees.
e. Tax dependent benefits.
e.f. Require new reporting criteria on emergency intensity involved in water supply.
Otay Water District Legislative Program 2014
Bi-National Initiatives
Support efforts to:
a. Promote and finance cross-border infrastructure development such as water pipelines,
desalination plants or water treatment facilities to serve the border region.
b. Develop cooperative and collaborative solutions to cross-border issues.
c. Develop and enhance communications and understanding of the interdependence of
communities on both sides of the border with the goal of improved cross-border cooperation.
Oppose efforts that:
a. Usurp local control over the financing and construction of water supply and infrastructure
projects in the San Diego/Baja California region.
Otay Water District Legislative Program 2014
Water Bonds
Support efforts to:
a. Provide an equitable share of funding to San Diego County, with major funding categories
being divided by county and funded on a per-capita basis to ensure bond proceeds are
distributed throughout the state in proportion to taxpayers’ payments on the bonds.
b. Provide fund for water infrastructure that resolves conflicts in the state’s water system and
provides long-term benefits to statewide issues including water supply, reliability, water
quality and ecosystem restoration.
c. Give primary consideration to funding priorities established by local and regional entities
through their IRWM planning process.
d. Ensure that the application process for funding is not unnecessarily burdensome and costly,
with an emphasis on streamlining the process.
e. Fund emergency and carryover storage projects including those in San Diego County.
f. Consolidate administration of all voter-approved water-related bond funding in one place,
preserves existing expertise within the state bureaucracy to manage bond funding processes,
and provides consistent application and evaluation of bond funding applications.
f.g. Provides the state’s share of funding for projects that advance the achievement of the co-equal
goals of water supply reliability and Delta ecosystem restoration.
Oppose efforts that:
a. Do not provide an equitable share of funding to San Diego County, based on the San Diego
County taxpayers’ proportional contribution to repayment of the bond.
b. Do not provide funding for infrastructure that resolves statewide or regional conflicts of water
supplies.
c. Do not provide funding that result in net increases in real water supply and water supply
reliability.
c.d. Commit a significant portion of bond funding to projects that do not result in net increases in
real water supply or water supply reliability.
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: January 7, 2014
SUBMITTED BY:
Kevin Koeppen, Finance Manager
PROJECT: DIV. NO. All
APPROVED BY:
Joseph R. Beachem, Chief Financial Officer
German Alvarez, Assistant General Manager
Mark Watton, General Manager
SUBJECT: Adopt Ordinance No. 540 Amending the District’s Code of
Ordinances Section 3.06(C), Withdrawal of Funds, to Allow for
Delegates Approval of the Release of Payments Which Will
Increase the Efficiency and Practicality of District Operations
GENERAL MANAGER’S RECOMMENDATION:
That the Board adopt Ordinance No. 540 amending the District’s Code
of Ordinances Section 3.06(C), Withdrawal of Funds, to allow for
delegates approval of the release of payments which will increase the
efficiency and practicality of District operations.
COMMITTEE ACTION:
See Attachment A.
PURPOSE:
To request that the Board amend Section 3.06(C), as presented in
Exhibit 1, to increase the efficiency and practicality of District
operations. In addition, the amendment will grant the General
Manager and Chief Financial Officer the authority to delegate
approval to release payments in situations when they are unavailable
to complete the task.
ANALYSIS:
The District reviews and amends the Code of Ordinances and related
policies from time to time to keep them current. A recent review of
the Code of Ordinances has identified changes to Section 3.06(C) that
2
are needed to allow for efficiency and practicality of District
operations.
The code states, “Checks will not be released until approved by the
General Manager and the Chief Financial Officer.” Language has been
added to authorize the General Manager and Chief Financial Officer to
designate alternative individuals with authorization to approve the
release of checks.
The revised language will establish an alternative approval process
allowing the continued release of payments in the event that the
General Manager or Chief Financial Officer are unavailable to approve
the release of checks.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
None.
STRATEGIC GOAL:
Eliminate process inefficiencies.
LEGAL IMPACT:
None.
Attachments: Attachment A – Committee Action
Attachment B - Ordinance No. 540
Exhibit 1 – Strike-through Section 3.06(C)
Exhibit 2 – Proposed Section 3.06(C)
3
ATTACHMENT A
SUBJECT/PROJECT:
Adopt Ordinance No. 540 Amending the District’s Code of
Ordinances Section 3.06(C), Withdrawal of Funds, to Allow
for Delegates Approval of the Release of Payments Which
Will Increase the Efficiency and Practicality of District
Operations
COMMITTEE ACTION:
The Finance, Administration and Communications Committee reviewed this
item at a meeting held on December 10, 2013, and the following
comments were made:
Staff recommended that the Board adopt Ordinance No. 540 amending
the District’s Code of Ordinances Section 3.06(C), Withdrawal of
Funds, to allow for delegates approval of the release of payments
which will increase the efficiency and practicality of District
operations.
It was indicated that the current code states, “Checks will not
be released until approved by the General Manager and the Chief
Financial Officer.”
Staff stated that the code, as currently written, is often times
not practical and inefficient in instances where one or both
individuals are not available to approve the release of payments.
Staff noted that the amended code will grant authorization to the
General Manager and Chief Financial Officer to delegate the
process of approving the release payments, which staff believes
will increase the efficiency and practicality of District
operations.
Staff indicated that this amendment is primarily for check
registers that need authorization to pay vendors. Currently,
approval of check registers is required by both the General
Manager AND the Chief Financial Officer; if one is not available,
it prolongs the release of payments.
It was discussed that the Assistant General Manager would be a
delegate in the absence of the General Manager or the Chief
Financial Officer to approve the release of payments.
The Committee recommended that staff add the word “respectively”
to the District’s Code of Ordinances Section 3.06(c) to make
clear that both the General Manager and the Chief Financial
Officer have the respective authority to delegate the
responsibility of releasing payments.
“All checks drawn against the General Accounts or payroll
account must be executed using a facsimile signature or require
the signatures of two signers. Checks will not be released
until approved by the General Manager and the Chief Financial
Officer; or individuals designated by the General Manager or
Chief Financial Officer, respectively.”
Following discussion, the FA&C Committee supported staffs’
recommendation and presentation to the full board as a consent item.
1
ORDINANCE NO. 540 AN ORDINANCE OF THE BOARD OF DIRECTORS OF THE OTAY WATER DISTRICT
AMENDING SECTION 3.06(C), WITHDRAWAL OF FUNDS, OF THE DISTRICT’S CODE OF ORDINANCES
BE IT ORDAINED by the Board of Directors of Otay Water
District that the District’s Code of Ordinances Section 3.06(C),
Withdrawal of Funds, be amended as per Exhibit 1 (attached).
NOW, THEREFORE, BE IT RESOLVED that the new proposed
Section 3.06(C), Withdrawal of Funds, (Exhibit 2) of the Code of
Ordinances shall become effective January 7, 2014.
PASSED, APPROVED AND ADOPTED by the Board of Directors of
the Otay Water District at a regular meeting duly held this 7th
day of January 2014, by the following roll call vote:
AYES: NOES: ABSENT:
ABSTAIN:
________________________________ President ATTEST:
_____________________________
District Secretary
Attachment B
3 -1
CHAPTER 3 DISTRICT FINANCIAL MATTERS
SECTION 3 DISTRICT BANKING AND OTHER FINANCIAL MATTERS
3.01 DESIGNATION OF DEPOSITORY
The Board of Directors shall designate a depository or
depositor ies to have custody of District funds, which
deposi tories shall give the District sufficient
collateralization to secure the District against possible
loss, as required by law. Only such person or persons
authorized by the Board may sign checks to withd raw funds
from any of such depositories.
The General Manager, Secretary, Treasurer, –Chief
Financial Officer, and all other employees or assistants of
the District who may be required to do so by the Board of
Directors, shall give such fidelity or performance bonds to
the District as the Board may from time to time require.
The premium for such bonds shall be paid by the District.
3.02 DEPOSIT OF CASH
All funds received by the District from any source
whatsoever shall be promptly deposited in one of the time
or demand bank accounts established by resolution of the
Board of Direc tors. It shall be the responsibility of the
Chief Financial Officer of the District and of his/her
deputies, who have been or may be appointed, to assure such
prompt deposit of funds.
3.03 TYPES OF ACCOUNTS AND INVESTMENT ACCOUNTS
A. The following types of bank accounts and
investment accounts shall be established and maintained for
District funds as directed or approved by the Board of
Directors:
1. Demand De posit Account . All funds, when first
received, shall be deposited in one of the demand
deposit accounts established under Section 3.02.
However, the– Chief Financial Officer, or his/her
desig nee, shall cause those funds for which an
early demand is not foreseen, to be transferred
Exhibit 1
3 -2
to a time deposit account or to an investment
account to produce an interest return as soon as
practicable.
2. Time Deposit Account . Funds for which an early
demand is not foreseen shall be transferred from
a demand deposit account to a time deposit
account or invested in an investment authorized
under 3 of this Section 3.03.
3. Investments. As an alternative to placing funds
in a time deposit account, funds may be invested
in the form of securities authorized by Sectio n
53601 of the California Government Code and
District Policy No. 27.
3.04 CLASSES OF BANK ACCOUNTS
A. The following classes of accounts shall be estab -
lished and maintained for the District:
1. General Accounts. All District funds shall be
place d in one or more of the types of accounts or
investments listed under Section 3.03. Such
funds shall be desig nated "Otay Water District,
General Account" except for funds which are to be
placed in special accounts as may be directed by
the Board of Direc tors or as otherwise authorized
in this Section 3.04. Such special accounts may
be any one of the types listed in Section 3.03.
2. Payroll Account . One special demand deposit
account, designated "Otay Water District, Payroll
Account," shall be maintained for the sole
purpose of paying wages, salaries and taxes for
District employees. No funds shall be deposited
in this account except funds withdrawn by check
or transfer from a General Account.
3.05 TRANSFER OF FUNDS FROM ONE ACCOUNT TO ANOTHER
A. The Chief Financial Officer of the District or
his/her designee is authorized and is delegated the
responsibility of directing banking institutions to
transfer funds from one type of account to another type in
3 -3
a financial institution which has been ap proved by the
Board of Directors. For the purpose of such transfers the
types of accounts designated "Demand Depos its," "Time
Deposits," and "Investment Accounts" shall be inter -
changeable at the direction of the Chief Financial Officer
or his/her des ignee with after-the-fact approval of the
Board.
3.06 WITHDRAWAL OF FUNDS
A. Funds may be withdrawn from any class of demand
deposit by issuance of a check or by means of a wire
transfer which must be approved by two authorized signers.
B. All checks drawn against the General Accounts
shall be listed in numerical order on a list of demands
that shall be included in a report to the Board of Direc -
tors on a regular basis.
C. All checks drawn against the General Accounts or
payroll account must be ex ecuted using a facsimile
signature or require the signatures of two signers. Checks
will not be released until approved by the General Manager
and the Chief Financial Officer .; or individuals designated
by the General Manager or Chief Financial Officer ,
respectively.
3.07 DIRECTIONS PERTAINING TO DEMAND DEPOSITS
Each demand deposit account shall be established only
by resolution which shall contain directions therein as to
the persons who may sign checks on the account.
3.08 FISCAL YEAR
The fiscal year of t he District shall be the period
begin ning July 1 of each calendar year through June 30 of
the next calendar year.
3.09 CLOSING OF BOOKS OF ACCOUNT
Within 30 days after the last day of each fiscal year,
the Chief Financial Officer shall cause all fin al entries
for such fiscal year to be made in the District books of
3 -4
account, prepare them for examination by the external
Auditor, and notify the Audi tor that the books of account
are ready for audit.
3.10 APPOINTMENT OF AN AUDITOR FOR ANNUAL AUDIT OF
BOOKS OF ACCOUNT
The Auditor for the District shall be appointed by the
Board of Directors and shall serve thereafter until such
time as the Auditor may resign, the appointment may be
revoked by the Board, or a successor has been appointed by
the Board.
Within 60 days after the books of account have been
prepared for the Auditor's use, as provided in Section
3.09, the Auditor shall perform and submit the annual audit
of said books of account to the District.
3 -1
CHAPTER 3 DISTRICT FINANCIAL MATTERS
SECTION 3 DISTRICT BANKING AND OTHER FINANCIAL MATTERS
3.01 DESIGNATION OF DEPOSITORY
The Board of Directors shall designate a depository or
depositor ies to have custody of District funds, which
deposi tories shall give the District sufficient
collateralization to secure the District against possible
loss, as required by law. Only such person or persons
authorized by the Board may sign checks to withd raw funds
from any of such depositories.
The General Manager, Secretary, Treasurer, –Chief
Financial Officer, and all other employees or assistants of
the District who may be required to do so by the Board of
Directors, shall give such fidelity or performance bonds to
the District as the Board may from time to time require.
The premium for such bonds shall be paid by the District.
3.02 DEPOSIT OF CASH
All funds received by the District from any source
whatsoever shall be promptly deposited in one of the time
or demand bank accounts established by resolution of the
Board of Direc tors. It shall be the responsibility of the
Chief Financial Officer of the District and of his/her
deputies, who have been or may be appointed, to assure such
prompt deposit of funds.
3.03 TYPES OF ACCOUNTS AND INVESTMENT ACCOUNTS
A. The following types of bank accounts and
investment accounts shall be established and maintained for
District funds as directed or approved by the Board of
Directors:
1. Demand De posit Account . All funds, when first
received, shall be deposited in one of the demand
deposit accounts established under Section 3.02.
However, the– Chief Financial Officer, or his/her
desig nee, shall cause those funds for which an
early demand is not foreseen, to be transferred
E xhibit 2
3 -2
to a time deposit account or to an investment
account to produce an interest return as soon as
practicable.
2. Time Deposit Account . Funds for which an early
demand is not foreseen shall be transferred from
a demand deposit account to a time deposit
account or invested in an investment authorized
under 3 of this Section 3.03.
3. Investments. As an alternative to placing funds
in a time deposit account, funds may be invested
in the form of securities authorized by Sectio n
53601 of the California Government Code and
District Policy No. 27.
3.04 CLASSES OF BANK ACCOUNTS
A. The following classes of accounts shall be estab -
lished and maintained for the District:
1. General Accounts. All District funds shall be
place d in one or more of the types of accounts or
investments listed under Section 3.03. Such
funds shall be desig nated "Otay Water District,
General Account" except for funds which are to be
placed in special accounts as may be directed by
the Board of Direc tors or as otherwise authorized
in this Section 3.04. Such special accounts may
be any one of the types listed in Section 3.03.
2. Payroll Account . One special demand deposit
account, designated "Otay Water District, Payroll
Account," shall be maintained for the sole
purpose of paying wages, salaries and taxes for
District employees. No funds shall be deposited
in this account except funds withdrawn by check
or transfer from a General Account.
3.05 TRANSFER OF FUNDS FROM ONE ACCOUNT TO ANOTHER
A. The Chief Financial Officer of the District or
his/her designee is authorized and is delegated the
responsibility of directing banking institutions to
transfer funds from one type of account to another type in
3 -3
a financial institution which has been ap proved by the
Board of Directors. For the purpose of such transfers the
types of accounts designated "Demand Depos its," "Time
Deposits," and "Investment Accounts" shall be inter -
changeable at the direction of the Chief Financial Officer
or his/her des ignee with after-the-fact approval of the
Board.
3.06 WITHDRAWAL OF FUNDS
A. Funds may be withdrawn from any class of demand
deposit by issuance of a check or by means of a wire
transfer which must be approved by two authorized signers.
B. All checks drawn against the General Accounts
shall be listed in numerical order on a list of demands
that shall be included in a report to the Board of Direc -
tors on a regular basis.
C. All checks drawn against the General Accounts or
payroll account must be ex ecuted using a facsimile
signature or require the signatures of two signers. Checks
will not be released until approved by the General Manager
and the Chief Financial Officer ; or individuals designated
by the General Manager or Chief Financial Officer ,
respectively.
3.07 DIRECTIONS PERTAINING TO DEMAND DEPOSITS
Each demand deposit account shall be established only
by resolution which shall contain directions therein as to
the persons who may sign checks on the account.
3.08 FISCAL YEAR
The fiscal year of the District shall be the period
begin ning July 1 of each calendar year through June 30 of
the next calendar year.
3.09 CLOSING OF BOOKS OF ACCOUNT
Within 30 days after the last day of each fiscal year,
the Chief Financial Officer shall cause all fina l entries
for such fiscal year to be made in the District books of
3 -4
account, prepare them for examination by the external
Auditor, and notify the Audi tor that the books of account
are ready for audit.
3.10 APPOINTMENT OF AN AUDITOR FOR ANNUAL AUDIT OF
B OOKS OF ACCOUNT
The Auditor for the District shall be appointed by the
Board of Directors and shall serve thereafter until such
time as the Auditor may resign, the appointment may be
revoked by the Board, or a successor has been appointed by
the Board.
Within 60 days after the books of account have been
prepared for the Auditor's use, as provided in Section
3.09, the Auditor shall perform and submit the annual audit
of said books of account to the District.
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: January 7, 2014
W.O./G.F. NO: DIV. NO.
SUBMITTED BY: Adolfo Segura, Information Technology Manager
APPROVED BY:
Geoff Stevens, Chief Information Officer
German Alvarez, Assistant General Manager
Mark Watton, General Manager
SUBJECT: REPLACEMENT OF NETWORK EQUIPMENT AND SERVICES
GENERAL MANAGER’S RECOMMENDATION:
That the Board approve the issuance of a purchase order to Nexus Inc.
in the amount of $204,850 for purchase of IT network equipment and
services.
Committee Action:
See “Attachment A”.
Purpose:
To authorize the purchase of replacement of network equipment and
services.
Analysis:
The District’s network infrastructure is the backbone for all
essential day-to-day data, voice, video, and security and customer
services. One of the most critical elements of this network is core
network switching and connectivity equipment, which allows electronic
information to reliably and securely flow throughout the District’s
Offices, remote sites and to-and-from the external environment. This
is a tactical upgrade with network equipment being replaced only
where needed and limited professional services. Equipment with
existing useful life will remain.
The District’s current switch and general connectivity equipment was
purchased incrementally beginning in 2004. Network management best
practices recommend upgrades of enterprise network equipment at five,
seven and ten years of life. Vendor support costs for this equipment
past the recommended lifecycle stage is at a premium, with
replacement parts typically being recycled or refurbished with
limited performance and reliability warranty offerings. With the
District’s ever-growing need and dependency of technology services,
maintaining the network infrastructure current is essential to
sustain current and future electronic service demands.
Another critical item is the District’s manual tape back-up mode
process, which is labor intensive, costly, and does not properly
leverage new storage alternatives such as the cloud and incremental
backup.
The 2012 – 2014 Strategic Plan identified the need to “Improve the
operating cost and efficiency of data center and network services”
(3.1.2.10); in order to achieve this objective, staff conducted an
extensive analysis of current and future networking requirements and
developed a list of specifications. Staff solicited quotes from six
(6) vendors for the required equipment and services and only received
one (1) qualified quote from Nexus Inc., $204,850. Staff also
evaluated the quote against both the California Multiple Award
Schedules (CMAS) and Regional Public Pricing Agreement through
Western State Contracting Alliance (WSCA) to ensure the District
received adequate quotes. In both cases, the quote received in the
Nexus Inc. bid was lower than the quote the District would have
received just following the competitively approved contracts
available to public agencies. CMAS quoted $228,159.99, and WSCA
quoted $235,182.49.
Fiscal Impact Joe Beachem, Chief Financial Officer
The approved capital budget is $350,000 for FY14 for CIP P2469
Information Technology Network and Hardware. Current expenditures are
$56,316, leaving an available balance of $293,684. This expenditure
of $204,850 will leave a remaining balance of $88,834 in CIP P2469.
The Project Manager anticipates, based on financial analysis, that
the budget will be sufficient to support this project. Finance has
determined that 60% of the funding is available from the Replacement
Fund and 40% from the Expansion Fund.
Strategic Goal
This project will, in part, achieve the strategic objective “Improve
the operating cost and efficiency of data center and network
services” (3.1.2.10).
LEGAL IMPACT:
None.
Attachments: Attachment A – Committee Action
ATTACHMENT A
SUBJECT/PROJECT: REPLACEMENT OF NETWORK EQUIPMENT AND SERVICES
COMMITTEE ACTION:
The Finance, Administration and Communications Committee met on
December 10, 2013 to review this item and the following comments
were made:
Staff recommended that the Board approve the issuance of a
purchase order to Nexus Inc. in the amount of $204,850 for
purchase of IT network equipment and services.
Staff indicated that the staff report was revised for
accuracy by reflecting a change in the current expenditures
and available balance of $56,316 and $293,684,
respectively. It was noted that the expenditure of
$204,850, if approved, will leave a remaining balance of
$88,834 in CIP P2469.
Staff stated that the District’s current network equipment
was purchased incrementally beginning in 2004. The network
management best practices recommend upgrades of enterprise
network equipment at five, seven and ten years of life.
Staff indicated that the 2012-2014 Strategic Plan
identified the need to “Improve the operating cost and
efficiency of data center and network services” (3.1.2.10).
Staff discussed the solicitation process that is detailed
on page 2 of the staff report and indicated that Nexus Inc.
was the only firm who provided a bid.
A visual of the District’s network system was provided to
the Committee.
In response to a question by the Committee, staff believes
the District received only one bid because of the
competition between manufacturers and vendors.
The Committee requested these notes to reflect that staff
made multiple efforts to receive more than one bid. Also,
as outlined in the staff report, staff also evaluated
Nexus, Inc.’s quote against both the California Multiple
Award Schedules (CMAS) and Regional Public Pricing
Agreement through Western State Contracting Alliance
(WSCA). Staff believes these efforts meet the District’s
Policy. In both cases, the bid received by Otay from Nexus
was better than pricing Otay would have received utilizing
these State approved contracts.
Staff indicated that the District was able to save a
considerable amount of money by performing 3 different
rounds of negotiations with Nexus Inc. before reaching a
deal.
Following discussion, the FA&C Committee supported staff’s
recommendation and presentation to the full board as a consent
item.
STAFF REPORT
TYPE MEETING: Regular Board
MEETING DATE: January 7, 2014
PROJECT: Various DIV. NO: ALL
SUBMITTED BY:
Adolfo Segura
Information Technology Manager
APPROVED BY:
Geoff Stevens, Chief Information Officer
German Alvarez, Assistant General Manager
Mark Watton, General Manager
SUBJECT: REPLACEMENT OF WORK MANAGEMENT SYSTEM
GENERAL MANAGER’S RECOMMENDATION:
That the Board authorize the General Manager to negotiate and enter
into agreements with:
1) Azteca Systems Inc., for a three (3) year licensing agreement in an
amount not-to-exceed $230,000, for a Cityworks software license;
and
2) The Timmons Group, in an amount not-to-exceed $370,000, for
implementation services for the replacement of the District’s work
management system.
COMMITTEE ACTION:
See “Attachment A”.
PURPOSE:
To obtain Board authorization for the General Manager to negotiate
and enter into agreements for the purchase of license fees and
implementation services to replace the District’s work management
information system.
2
ANALYSIS:
Work management is a critical discipline for a water utility. The
District implemented its initial Computerized Maintenance Management
System (CMMS) in 2006 (GBA Work Master). Although this system has
served us well, the District continues to experience growing issues
with lack of integration capabilities, slowly making it a legacy
stand-alone system. Given limited integration capabilities and
enterprise asset management needs, GBA is no longer meeting the
District’s emerging needs of work order management, permitting,
financial integration, and overall asset management. Industry best
practice strongly recommends a central geographic database
architecture, which includes precise position and related data for
all water distribution assets as the foundation for a work management
system. In anticipation of this system change, the District
established objective 3.1.2.9 to implement a Geographic Information
System (GIS) based work management system in the 2012 – 2014
Strategic Plan.
The District has conducted extensive research in GIS-based work
management systems. While there are a number of different work order
systems in the market targeting small to large client base, staff
concluded that Cityworks by Azteca is a proven and good fit for the
District. As reinforcement and alignment of our recommendation,
Azteca is a key partner of ESRI, our GIS system vendor, and Cityworks
has also been integrated with the District’s existing financial
system, Eden. Following staff’s research and conclusion, an RFP was
prepared for this service and software, targeting capable system
integration vendors with extensive experience implementing Cityworks
in water utilities.
To that end, staff conducted a formal RFP process for the
implementation services. Staff solicited proposals from five (5)
vendors, however, ultimately received only three (3). A cross-
functional panel from Operations, Engineering and IT staff evaluated
the three (3) qualified proposals, and interviewed and evaluated two
(2) finalists. The selection committee recommends The Timmons Group,
which had the overall highest ratings for both proposal and
presentation, and the added benefit of being the lowest cost provider
(see attachment B for evaluation and pricing).
Staff also negotiated a three (3) year licensing agreement with
Cityworks as the software license fee is a separate annual cost and
is paid directly to Cityworks, not the implementation vendor. While
the off the shelf price for a three (3) year agreement is $360,000,
staff negotiated a 37% discount of $230,000 with Cityworks, payable
3
in three (3) payments of $65,000, $75,000, and $90,000 over three (3)
years.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
The approved budget is $700,000 for CIP P2540 (Work Management System
Replacement) for FY 2014 - 2016. Planned expenditures to date are
$0. The license fee will be charged to the capital budget in year one
(1) as it is part of the implementation process, but will become
operational and utilized in years two (2) and three (3), which will
be charged directly to the operating budget. Consequently, total
costs will be $435,000 ($370,000 for implementation fees and $65,000
for year one [1] licensing), leaving a balance of $265,000. The
Project Manager anticipates, based on financial analysis, that the
budget will be sufficient to support this project. In anticipation
of this replacement, the District discontinued software maintenance
fees and consulting support for the existing GBA work order system,
with minimal break/fix cost being incurred. This action achieved a
savings of approximately $100,000. In addition, the District also
saved approximately $100,000 by not contracting for GBA system
customization and data correction for the purpose of GIS integration.
Finance has determined that 60% of the funding is available from the
Replacement Fund and 40% from the Expansion Fund.
STRATEGIC GOAL:
This project will achieve objective 3.1.2.9, “Implement a GIS based
work order system.”
LEGAL IMPACT:
None.
Attachments: Attachment A – Committee Action Report
Attachment B – Evaluation/Pricing Matrix
Attachment C – PowerPoint Presentation
ATTACHMENT A
SUBJECT/PROJECT: REPLACEMENT OF WORK MANAGEMENT SYSTEM
COMMITTEE ACTION:
The Finance, Administration and Communications Committee reviewed this
item at a meeting held on December 10, 2013, and the following
comments were made:
Staff recommended that the Board authorize the General Manager to
negotiate and enter into agreements with Azteca Systems Inc., for
a three (3) year licensing agreement in an amount not-to-exceed
$230,000, for a Cityworks software license; and the Timmons
Group, in an amount not-to-exceed $370,000, for implementation
services for the replacement of the District’s work management
system.
A PowerPoint presentation was provided to the Committee that
included information such as the current background of the
District’s work management system, a visual of the water industry
best practice, critical importance of a work management system,
why change systems, why Cityworks, Cityworks highest rated CMMS
by Water Foundation Research Organization (WFRO), why Timmons
Group, accomplished vendor/excellent water industry experience,
and costs.
Staff stated that the District’s work management process first
computerized in 2005 with the implementation of GBA Master Series
Software. The product has worked well, met all initial needs in
converting from paper based/card based system, and has greatly
expanded its Geographical Information System (GIS) capabilities
and implemented an asset management program. The current system
is at end-of-life and does not support the District’s current
requirements; it continues to experience growing issues with the
lack of integration capabilities, slowly making it a legacy
stand-alone system.
Staff stated that the Cityworks software meets the District’s
requirements and is a best in class system, built directly to use
GIS database as the core work management database (one database,
no synchronizing).
Staff discussed the soliciting and selection process that is
detailed on Page 2 of the staff report. Staff believes Cityworks
by Azteca is a proven and good fit for the District and noted
that Azteca is a key partner of ESRI, the District’s GIS system
vendor. Cityworks has also been integrated with the District’s
existing financial system (Eden).
In response to a question by the Committee, staff stated that
there is a request in the Scope of Work for Cityworks to migrate
existing data. Staff noted that Cityworks’ software is
compatible with the District’s existing data system, which is a
benefit as it will save the District money. Staff will decide on
what data to migrate.
Staff noted that District’s current software (GBA) was not
compatible with the District’s data system and therefore the
District had to spend approximately $50,000 to $60,000 annually
to sync GBA’s software to the District’s data system. Two years
ago, the District decided to move away from this process
resulting in a savings of about $200,000.
Following discussion, the FA&C Committee supported staffs’
recommendation and presentation to the full board as a consent item.
Woolpert* Power Engineer TIMMONS
Group*OneGIS Westin
SCORING CRITERIA:N/A N/A
Firms Qualifications Proposal Score (70%) 3.2 2.5 3.9
Project Team Cost Score (30%) 3.0 1.0 4.5
Project Approach Weighted Score 3.1 2.1 4.1
Project Cost Rank 2 3 1
Organization Fit
Vendor Presentation Interview Score (85%) 3.0 4.0
Clarifications Score (5%) 3.5 4.0
References Score (10%) 4.0 4.2
Weighted Score 3.1 4.0
Rank 2 1
Final Combined Score 3.1 4.1
Final Rank 2 N/A 1 N/A N/A
*Final interviewees
ID Company Software Services Total
A Woolpert $65,000 $645,141 $710,141
B Power Engineer $65,000 $908,111 $973,111
C TIMMONS Group $65,000 $370,000 $435,000
D OneGIS
E Westin
CITYWORKS' PROPOSAL COST SUMMARY
OTAY WATER DISTRICT
SUMMARY OF CITYWORKS' PROPOSAL RANKINGS
IT SYSTEMS REPLACEMENT PROJECTS
Cityworks
OTAY WATER DISTRICT
BOARD PRESENTATION
JANUARY 7, 2014
BACKGROUND
•WORK MANAGEMENT PROCESS FIRST COMPUTERIZED IN 2005 WITH IMPLEMENTATION OF
GBA MASTER SERIES SOFTWARE
•PRODUCT HAS WORKED WELL AND MET ALL INITIAL NEEDS IN CONVERTING FROM PAPER
BASED/CARD BASED SYSTEM
•SINCE 2005, OTAY HAS GREATLY EXPANDED ITS GIS CAPABILITIES AND IMPLEMENTED AN ASSET
MANAGEMENT PROGRAM
•CURRENT SYSTEM IS AT END-OF-LIFE AND DOES NOT SUPPORT CURRENT REQUIREMENTS
WATER INDUSTRY BEST PRACTICE
CRITICAL IMPORTANCE OF A
WORK MANAGEMENT SYSTEM
•FY12-14 STRATEGIC PLAN IDENTIFIED THIS NEED AS CRITICAL FOR FUTURE OPERATIONAL SUCCESS
•WORK MANAGEMENT TRACKS ALL COSTS AND ALL ACTIVITIES RELATED TO UTILITY WATER ASSETS
•WORK ORDERS ARE THE PRIMARY DAILY PLANNING TOOL FOR ORGANIZING WORK
•LINKAGE BETWEEN GIS AND WORK ORDERS ENABLES HIGH QUALITY ASSET MANAGEMENT
PRACTICES
•MOBILE COMMUNICATION AND HIGH QUALITY WORK RELATED INFORMATION ARE ESSENTIAL FOR
FIELD STAFF
WHY CHANGE SYSTEMS?
•EXISTING SYSTEM DOES NOT LEVERAGE SHARED GIS DATABASE BUT MUST SYNCHRONIZE ITS
OWN DATABASE TO GIS (LABOR INTENSIVE AND EXPENSIVE)
•WORK ORDERS DO NOT CURRENTLY TRACK ENGINEERING OR PERMITTING ACTIVITIES
•EXISTING SYSTEM DOES NOT ADEQUATELY SUPPORT IN-FIELD WORK
(IF NOT CONNECTED TO NETWORK, WORK IS LOST OR HAS TO BE ENTERED AT END OF DAY
•VENDOR HAS NO PLANS TO CONVERT EXISTING SYSTEM TO GIS CENTRIC MODEL
WHY Cityworks?
•BEST IN CLASS SYSTEM, BUILT DIRECTLY TO
USE GIS DATABASE AS THE CORE WORK
MANAGEMENT DATABASE (ONE
DATABASE, NO SYNCHRONIZING)
•ENDORSED BY ESRI AS SYSTEM OF
CHOICE FOR CMMS (WORK
MANAGEMENT)
•OVER 20 YEARS OF EXPERIENCE IN GIS
BASED WORK MANAGEMENT SYSTEM
•FINANCIALLY STRONG SOFTWARE
VENDOR WITH EXCELLENT REFERENCES
Cityworks HIGHEST RATED CMMS BY WATER
FOUNDATION RESEARCH ORGANIZATION (WFRO)
Software Functional Score Price Score*
Cityworks 99 91
Oracle 94 79
Maximo 93 78
Accela 92 82
Infor/Hansen 89 79
Energov 88 82
Cartegraph 87 81
Lucity (GBA) 82 78
Pubworks 65 68
Maintenance 61 61
Vueworks 61 61
Agile Assets 52 58
Elements 50 56
Cityview 33 42
WHY TIMMONS GROUP?
ACCOMPLISHED VENDOR/EXCELLENT WATER
INDUSTRY EXPERIENCE
COST
•APPLICATION INTEGRATION SERVICES: $370,000
•SOFTWARE LICENSE FEES YEARS 1, 2, 3: $65,000, $75,000, $90,000 RESPECTIVELY
•2ND PLACE BID: $650,000, 3RD PLACE BID: $1.1 MIL
•APPROXIMATELY $200,000 OF AVOIDED COSTS (STOPPED SPENDING ON GBA IN FY11)
•37% LICENSE DISCOUNT ($230,000 VS PUBLISHED RATE OF $360,000)
•ORIGINAL CIP ESTIMATE: $700,000
•BUDGETED ITEM IN 2012-2014 STRATEGIC PLAN
QUESTIONS ?
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: January 7, 2014
SUBMITTED BY: Adolfo Segura
Information Technology
Manager
W.O./G.F. NO: DIV. NO.
APPROVED BY:
Geoff Stevens, Chief Information Officer
German Alvarez, Assistant General Manager
Mark Watton, General Manager
SUBJECT: REPLACEMENT OF SCADA SYSTEM
GENERAL MANAGER’S RECOMMENDATION:
That the Board authorize the General Manager to negotiate and enter
into agreement with Techknowsion Inc., for a three year licensing
agreement for GE iFIX SCADA system and implementation services for
the replacement of the District’s SCADA system in an amount not-to-
exceed $415,000.00.
Committee Action:
See “Attachment A”.
Purpose:
To obtain Board authorization for the General Manager to negotiate
into an agreement for the purchase of license fees and implementation
services to replace the District’s SCADA information system.
Analysis:
The SCADA system, which is one of the District’s most critical
systems, provides direct electronic connection and monitoring
services to all essential District water infrastructures, and in
particular, major equipment responsible for managing, moving,
treating, and distribution of water for potable, recycled and
wastewater. The original SCADA system (Factory Link) was installed in
1994 and since then, staff has updated and managed that system but it
has now reached end of life. Consequently, staff recognized, as part
of the 2012-2014 Strategic Plan, that it was necessary to replace the
SCADA system (3.1.2.16 - Replace SCADA Software).
The District conducted extensive research into potential SCADA system
replacements. The market is mature and there are many vendors and
systems capable of providing quality systems and services. In
consultation with industry experts and the District’s Purchasing
Department, staff determined that the best approach was to conduct a
competitive RFP process allowing system integrators to propose what
they believe is the best solution based on Otay’s requirements. The
District hired CGR Management Consultant LLC to assist in the
development of a detailed “requirements” matrix as well as in the
vendor selection process. A cross-functional selection team from
Operations and IT was also assembled to help validate and complete
the scope and “requirements” matrix. In turn, the scope document was
made available to any system vendor that wished to be considered. The
RFP was also placed on the District’s web site. The District
initially received eight proposals, but through a scoring criteria,
narrowed it down to four vendors. Staff reached consensus on a
recommended vendor after conducting on-site interviews, scripted
software demonstrations and a final scoring process, to include
reference checks. (See Attachment B).
After scoring results, staff recommends the selection of Technowsion
as the vendor of choice and General Electric (GE) iFIX as the desired
solution. Technowsion has extensive knowledge of Otay’s existing
SCADA system, as they have maintained it during the last ten years.
Besides offering the highest rated proposal, Techknowsion also
provided the lowest overall project cost. The GE iFIX solution has
desired work order management system integration capabilities and the
ability to use existing field monitoring devices, therefore,
minimizing additional hardware expenditures. This benefit reinforces
the recommendation of GE iFIX as a best fit for Otay’s technology
needs. While Technowsion is the smallest firm among the vendors, they
have a strong support relationship with GE iFIX software division,
and they are able to provide additional support from their large
technical bench if needed. In addition, given the large market share
of the GE iFIX solution, future support can be provided by other
vendors should we desire. Software license fees will be paid directly
to Technowsion and are included in the proposal. This is being done
primarily to leverage the vendor’s integration buying power and
associated discounts, which will benefit Otay. Post implementation
support costs for SCADA will be an O&M budget item in FY15 and
beyond.
Fiscal Impact Joe Beachem, Chief Financial Officer
The approved capital budget is $1,846,000.00 for CIP P2485 (SCADA
Replacement Project). Planned expenditures to date are $823,746.00
leaving an existing balance of $1,022,253.00. Total costs will be
$415,000.00 leaving a balance of $607,253.00. The Project Manager
anticipates, based on financial analysis, that the budget will be
sufficient to support this project.
Finance has determined that 60% of the funding is available from the
Replacement Fund and 40% from the Expansion Fund.
Strategic Goal
This project will achieve objective 3.1.2.16 Replace Scada System.
Legal Impact:
None.
Attachments: Attachment A – Committee Action
Attachment B – Matrix
Attachment C – PowerPoint Presentation
ATTACHMENT A
SUBJECT/PROJECT: REPLACEMENT OF SCADA SYSTEM
COMMITTEE ACTION:
The Finance, Administration and Communications Committee met on
December 10, 2013 to review this item and the following comments
were made:
Staff recommended that the Board authorize the General
Manager to negotiate and enter into agreement with
Techknowsion Inc., for a three year licensing agreement for
GE iFIX SCADA system and implementation services for the
replacement of the District’s Supervisory Control and Data
Acquistion (SCADA) system in an amount not-to-exceed
$415,000.00.
It was noted that the original SCADA system was installed
in 1986 and is one of the District’s most critical systems
that provides direct electronic connection and monitoring
services to all essential District water infrastructures.
The SCADA system has been updated and managed since it’s
installation, but has now reached end of life.
As part of the District’s 2012-2014 Strategic Plan, it was
necessary to replace the SCADA system (3.1.2.16 – Replace
SCADA Software). Staff stated that the system replacement
provides the opportunity for added functionality, such as
support for automation, sophisticated data monitoring, and
enhanced decision making and analytical support.
Staff discussed the solicitation and selection process,
which is detailed on page 2 of the staff report. Staff
stated that after scoring results, staff recommends the
selection of Techknowsion Inc. as the vendor of choice and
General Electric (GE) iFIX as the desired solution.
A PowerPoint presentation was provided to the Committee
that included a background of the District’s current SCADA
system, what is SCADA, SCADA system benefits delivered by
GE-iFIX (Proficy), cost of system, and why Techknowsion.
Staff stated that the SCADA system provides the ability to
conduct remote collection, monitoring and control function
of water assets; everything is connected electronically.
In response to a question by the Committee, staff stated
that the District originally estimated a $600,000 cost for
the proposed SCADA system. Staff noted that Techknowsion
submitted the lowest qualified bid. Staff stated that a
reference check was performed on Techknowsion. All
references were positive. The Committee asked what
California water clients Techknowsion supports. In response
to this request, staff has identified 7 references, Padre
Dam MWD, Delta Diablo Canyon, Lawrence Livermore National
Laboratory, Golden State Water Company, the City of Santa
Cruz, City of Benicia, and Oro Loma Sanitary District as
Techknowsion supported SCADA clients.
The Committee commented that technology is clearly a
critical element to increase efficiencies for daily
operations and that this system replacement was an
important element.
In response to a question by the Committee, Staff stated
that other agencies have SCADA systems and the level of
their system depends on the needs. CWA has a complex SCADA
system that monitors many miles of pipeline, whereas Helix
Water District has recently upgraded its SCADA system but
may not be as complex as CWA’s system.
Following discussion, the FA&C Committee supported staffs’
recommendation and presentation to the full board as an action
item.
SCORING CRITERIA Systems Int. Telvent Trimax Glenmount TECHKNOWSION HydroScientific Wunderlich South Coast
Firms Qualifications
Project Team Proposal Score (70%) 3.7 3.4 3.6 3.8 4.0 2.8 2.9 3.4
Project Approach Cost Score (30%) 4.3 3.8 4.6 3.9 4.9 1.0 2.6 5.0
Organization Fit
Vendor Presentation Weighted Score 3.9 3.5 3.9 3.9 4.3 2.3 2.8 3.8
Project Cost Rank 3 6 2 4 1 8 7 5
Interview Score (85%) 4.0 3.4 3.6 4.3
Clarifications Score (5%) 3.8 3.7 3.7 4.4
References Score (10%) 4.3 4.6 4.2 4.8
Weighted Score 4.0 3.6 3.7 4.3
Rank 2 4 3 1
Final Combined Score 3.9 3.7 3.8 4.3
Final Rank 2 4 3 1
ID Company Software Hardware Services Total Year 1 Year 2 Year 33 Year Total
A South Coast Systems, Inc. 122,367$ ‐$ 170,578$ 292,945$ ‐‐‐292,945$
B TECHKNOWSION, Inc. 94,720$ 2,300$ 195,620$ 292,640$ 18,200$ 19,040$ 19,935$ 349,815$
C Trimax 49,973$ ‐$ 324,480$ 374,453$ 33,432$ 33,432$ 33,432$ 474,749$
D Systems Integrated 64,275$ ‐$ 498,900$ 563,175$ 4,275$ 4,275$ 4,275$ 576,000$
E Glenmount Global Solutions 10,100$ 134,350$ 512,320$ 656,770$ 29,110$ 34,110$ 37,140$ 757,131$
F Telvent USA, LLC 101,548$ 8,928$ 614,224$ 724,700$ 24,108$ 24,853$ 25,599$ 799,260$
G Wunderlich‐Malec 121,500$ ‐$ 968,425$ 1,089,925$ 52,350$ 56,250$ 59,750$ 1,258,275$
H HydroScientific West 387,298$ ‐$ 1,245,760$ 1,633,058$ 98,687$ 98,687$ 98,687$ 1,929,119$
SCADA PROPOSAL COST SUMMARY
OTAY WATER DISTRICT
SUMMARY OF SCADA PROPOSAL RANKINGS
IT SYSTEMS REPLACEMENT PROJECTS
SCADA
OTAY WATER DISTRICT
BOARD PRESENTATION
JANUARY 7, 2014
BACKGROUND
•SCADA FIRST COMPUTERIZED IN EARLY 1990’S WITH IMPLEMENTATION OF FACTORY LINK.
•PRODUCT PERFORMED WELL BUT IS HAS REACHED END OF LIFE AND LOSING VENDOR
SUPPORT .
•SYSTEM REPLACEMENT PROVIDES OPPORTUNITY FOR ADDED FUNCTIONALITY:
•SUPPORT FOR AUTOMATION
•SOPHISTICATED DATA MONITORING
•ENHANCED DECISION MAKING AND ANALYTICAL SUPPORT
WHAT IS SCADA?
Ability to conduct remote collection, monitoring
and control function of water assets
SCADA SYSTEM BENEFITS
DELIVERED BY GE-IFIX (PROFICY)
•Flexibility and reliability of connecting and presenting data
•Scalability from isolated sensor to company-wide integration
•Best-in-class information analysis, real-time data management and control
•Adherence to industry standards for improved consistency, quality & compliance
•A foundational platform that enables tools for advanced analysis, work process management,
operational excellence & more
COST
•APPLICATION INTEGRATION SERVICES $415,000.00, INCLUDING SOFTWARE LICENSE FEE (YEAR
ONE)
•SELECTED SOLUTION IS THE LOWEST COST OPTION
•ORIGINAL CIP ESTIMATE $600,000.00 +
•THIS IS A BUDGETED ITEM FOR 2012-2014 STRATEGIC PLAN
WHY TECHKNOWSION
•LOWEST COST BID
•BEST OVERALL PRESENTATION TO COMMITTEE
•EXTENSIVE KNOWLEDGE OF EXISTING SYSTEM (TEN YEARS)
•LOCAL AND SMALLER FIRM, BUT A DEEP BENCH SUPPORT FROM GE
QUESTIONS ?
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: January 7, 2014
SUBMITTED BY:
Kevin Koeppen, Finance Manager
PROJECT: DIV. NO. All
APPROVED BY:
Joseph R. Beachem, Chief Financial Officer
German Alvarez, Assistant General Manager
Mark Watton, General Manager
SUBJECT: Selection of Auditor for Fiscal Year Ending June 30, 2014
GENERAL MANAGER’S RECOMMENDATION:
That the Board approve the Finance, Administration and Communications
(FA&C) Committee’s selection of an accounting firm to serve as the
District’s auditors for the fiscal year ending June 30, 2014. The
contract will be for one year, with four (4) one-year options, with
each option year subject to Board review and approval.
COMMITTEE ACTION:
See Attachment A.
PURPOSE:
To retain the services of an accounting firm to serve as the
District’s auditors for the fiscal year ending June 30, 2014. The
District is required to retain the services of an independent
auditing firm each fiscal year to perform an audit of the District’s
financial statements.
The FA&C Committee also serves the Board as the Audit Committee (the
Committee). The purpose of the Committee is to review the reports of
external auditors, to include management letters and internal control
2
recommendations, and ensure implementation by management. The
Committee also has the opportunity to recommend an accounting firm to
the Board to perform the annual audit.
Staff has reviewed proposals from four accounting firms and is
recommending that the Committee interview the four firms, and select
one firm to be recommended as the District’s auditor for the fiscal
year ending June 30, 2014. The interview process is an opportunity
for committee members to personally speak to the accountants who will
be working on the audit.
ANALYSIS:
For the past five years, the District has retained the services of
White Nelson Diehl Evans LLP. The District’s practice, which is also
a sound business practice, is to rotate auditors every five years.
Therefore, the District has issued Request for Proposals (RFP) for
services related to the fiscal year 2014 financial audit. The
services related to the financial audit include performing the
financial audit procedures, preparation of the audited financial
statements, preparation of the State Controller’s Report and
performing Agreed upon Procedures related to the District’s
Investment Policy.
On October 14, 2013, staff sent an RFP to five accounting firms to
solicit interest in performing the audit of the District’s financial
statements for the fiscal year ending June 30, 2014, along with
related services stated in the preceding paragraph. All five firms
confirmed receipt of the RFP. The District received proposals from
four audit firms. Macias, Gini & O’Connell, LLP did not respond to
the District’s request for proposal. Below is a brief summary of
each firm that the District received a proposal from.
Leaf & Cole, LLP – A small San Diego based CPA firm was founded
in 1960 and employs approximately 30 individuals. They have
experience serving similar water districts in Southern
California and San Diego County. The engagement partner,
Michael Zizzi, has experience auditing other CWA member
agencies. Leaf & Cole was engaged previously by the District
to perform audit procedures in fiscal years 1996-2000 with Mr.
Zizzi serving on the engagement. The District was satisfied
with their performance.
Moss Adams LLP – A mid-size national CPA firm, with a local
office in San Diego, was founded in 1913 and employs over 2,000
individuals across the country. They have broad experience
auditing municipal-owned utilities throughout the west coast.
3
The engagement partner, Julie Desimone, is Moss Adams’ National
Practice Leader for energy and utility services. Moss Adams
has not been engaged previously by the Otay Water District to
perform auditing services.
Rogers, Anderson, Malody & Scott, LLP – A small Southern
California CPA firm, which was founded in 1948 and is based in
San Bernardino. The firm employs approximately 38 individuals
and has experience auditing similar agencies in Southern
California and San Diego County. The engagement partner, Scott
Manno, has experience auditing other CWA member agencies.
Anderson, Malody & Scott has not been engaged previously by the
Otay Water District to perform auditing services.
Teaman, Ramirez & Smith, Inc. – A small Southern California CPA
firm, which was founded around 1929 and is based in Riverside.
The firm employs approximately 30 individuals and has
experience auditing similar agencies in Southern California and
San Diego County. Teaman, Ramirez & Smith was engaged
previously by the District to perform audit procedures in
fiscal years 2004-2008 with Mr. Teaman serving on the
engagement. The District was satisfied with their performance.
Technical proposals representing each of the four firms were
reviewed and they are all qualified to perform the requested
services. The result of this process is our recommendation that the
Committee interview the four firms to select which firm to recommend
to the Board as the District’s auditor for the fiscal year ending
June 30, 2014.
The following is a tentative planning schedule for the major
activities involved in completing the FY-2014 financial audit:
Apr-2014: Interim field work (5 days).
Aug-2014: Final field work (5 days).
Oct-2014: Finance Committee presentation of audited financials.
Nov-2014: Board presentation of audited financials.
Dec-2014: Completed CAFR.
4
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
Audit services for the previous audit performed for Fiscal Year 2013
were $35,000. Below is a listing of the four firms along with their
proposed fees for performing the Fiscal Year 2014 financial audit and
related services.
$33,300 Leaf & Cole, LLP
$48,254 Moss Adams LLP
$36,000 Rogers, Anderson, Malody & Scott, LLP
$25,800* Teaman, Ramirez & Smith, Inc.
*Teaman’s proposed fees of $29,300 included $3,500 for fees associated with performing a single audit.
The other firms’ fee proposals excluded single audit fees; therefore, the $3,500 was removed from
Teaman’s proposal for purposes of this comparison. The District currently does not anticipate that a
single audit will be required for FY2014.
STRATEGIC GOAL:
Required by law.
LEGAL IMPACT:
Compliance with the laws governing the District.
Attachments:
Attachment A – Committee Action
Attachment B - Leaf & Cole, LLP Audit & Fee Proposal
Attachment C - Moss Adams LLP Audit & Fee Proposal
Attachment D - Rogers, Anderson, Malody & Scott, LLP Audit & Fee
Proposal
Attachment E - Teaman, Ramirez & Smith, Inc. Audit & Fee
Proposal
ATTACHMENT A
SUBJECT/PROJECT:
Selection of Auditor for Fiscal Year Ending June 30, 2014
COMMITTEE ACTION:
The Finance, Administration and Communications Committee reviewed this
item at a meeting held on December 10, 2013, and the following
comments were made:
Staff recommended that the Board approve the Finance,
Administration and Communications Committee’s recommendation of
an accounting firm to serve as the District’s auditors for the
fiscal year ending June 30, 2014. The contract will be for one
year, with four (4) one-year options, with each option year
subject to Board review and approval.
Staff stated that the District is required to have an audit of
its financial statements performed annually.
It was noted that the FA&C Committee serves the Board as the
Audit Committee whose purpose is to review the external auditor
reports and recommend an accounting firm to the Board to perform
the annual audit.
Staff indicated that White Nelson Diehl Evans (WNDE) LLP
completed a five-year agreement and the District’s process is to
rotate auditors every five years.
The District issued 5 Requests for Proposals to firms based on a
review of CWA agency auditors of similar District’s, a review of
previous Otay auditors and competitive alternative with similar
industry experience. They are as follows:
o Leaf & Cole: Small local firm; Audited OWD from 96-00 and
the District was satisfied with their performance; Proposed
fee - $33,300
o Teaman Ramirez: Small Southern CA firm; Audited OWD from 04-
08 and the District was satisfied with their performance;
Proposed fee - $25,800
o Rogers Anderson Malody & Scott: Small Southern CA firm; No
previous OWD experience; Proposed fee - $36,000
o Moss Adams: Mid-size regional firm (with local office); No
previous OWD experience; Proposed fee - $48,254
o Macias, Gini & O’Connel: Mid-size regional firm (with local
office); No previous OWD experience; Did not respond to RFP
request.
Based on a review of the proposals received and research
performed, staff concluded that the four (4) firms submitting
proposals were qualified to perform the District’s financial
audit.
It was recommended that the FA&C Committee interview the four (4)
firms and recommend a firm to the Board to perform the District’s
annual audit.
In response to a question by the Committee, staff stated that
WNDE’s service fee for the fiscal year 2013 audit was $35,000.
Staff also stated that Teaman Ramirez’s proposed fee of $25,800
includes a first-year discount of $8,600; without the discount,
it would be $34,400. It was noted that some of the proposals
include an annual negotiation to increase fees up to a maximum of
3%.
The first to be interviewed was Leaf & Cole, LLP. Mr. Mike Zizzi,
Partner, and Mr. Joe Spense, Lead Auditor, provided a history of
the firm. Mr. Zizzi indicated that the firm was established in
1960 and provides service to special districts, affordable
housing, and non-profit organizations. There are approximately 32
employees with the firm who provide tax and audit services. Leaf
& Cole, LLP, is one of the largest local firms in San Diego.
There are five (5) partners, with 20 CPAs on staff, and all staff
are up-to-date with the continuing education requirements. Mr.
Zizzi indicated that the firm has previously worked with the Otay
Water District. The firm does not audit cities or counties. Mr.
Zizzi stated that the firm looks at internal controls and is
always adapting to the current environment, and stated that
procedures for the District will be based on its risk assessment.
If there are any issues, the firm assures that facts are in
place, works their way through the appropriate levels of
authority to upper management, and provides any suggestions to
make sure issues are resolved; communication is key to the firm.
In response to the Committee’s question regarding new audit or
accounting pronouncements, Mr. Zizzi stated that the District
will be impacted by GASB 68 requirements, but noted that other
agencies will experience this issue as well. It was discussed
that Mr. Zizzi, Mr. Joe Spense, and two (2) staff accountants
would perform audit services. The firm’s fee is what is proposed
and typically adjusts annually according to the Consumer Price
Index. In response to a question about auditing introductory
beginning balances, Mr. Zizzi stated that they would rely on a
review of the District’s previous reports and not recreate them.
Moss & Adams LLP was the next to be interviewed with Olga
Darlington, CPA, Senior Manager and Laura Roos, Audit Partner, at
the Committee meeting. Julie Desimone, CPA, Partner,
participated in the interview via phone conference. Ms.
Darlington indicated that the firm currently serves cooperative
organizations in California, Washington, Oregon, Hawaii, Idaho,
Alaska, Arizona, and New Mexico. It also serves water utility
clients such as the Imperial Irrigation District. The firm’s
procedures for evaluating internal controls includes; looking at
spreadsheets from previous audits, speaking with employees on
processes, and testing controls. When evaluating control
deficiency versus material weakness, the firm considers
quantitative/qualitative factors versus the dollar amount. In
identifying a deficiency, the firm works with management to
resolve the issue. The firm commented on the District’s CAFR and
indicated that it is a very good document as it includes all
required disclosures and all necessary information. It was
discussed that the District will be subject to implementing the
new accounting standard, GASB 68 - Pension Standard, for which
the firm has partners and managers who are very knowledgeable
about GASB 68 standards. It is anticipated that in 2014 the firm
will work with approximately 16-20 clients in California that
will be involved with implementing the GASB 68 accounting
standard. It was discussed that the firm’s staff will work with
District staff by planning, establishing timelines, expectations,
open and constant communications, and requesting/providing
feedback. There will be a manager and two (2) staff members on-
site, and Olga Darlington will be on-site 2-3 days every week.
The firm will bring value through its team members who are
experts, have knowledge about the District’s industry, efficient
audit process, known for their specialties, application of
knowledge learned from other clients, provide webinars to staff
for educational purposes, and stay in touch with clients not only
during the audit process, but throughout the year. The proposed
fee of $48,254 will pretty much stay flat, with a possible 1-3%
annual increase based on the Consumer Price Index. In response
to a question regarding auditing the opening balances, the firm
relies on examining working papers from the prior auditor and
inquiring of the District management; it was indicated that most
of the time there are no issues.
Rogers, Anderson, Malody & Scott, LLP was the next to be
interviewed. Mr. Scott Manno, Partner, provided a history of the
firm that was established in 1948 and is based in San Bernardino,
California. Mr. Manno has been with the firm since 2001 in which
his main focus is in governmental auditing. Mr. Brad Welebir,
CPA, is a manager with the firm and has about 10 years of public
accounting experience, with a 75% focus in governmental auditing.
A list of the firm’s clients are listed on Page 2 of its
proposal, which includes Helix Water District and Vista
Irrigation District. The firm’s process for internal controls is
to schedule interim field work, gather information, interview
staff, provide a sample list of what is needed, develop an audit
plan for year-end, and constant communication. With material
weaknesses, the firm’s process is to consider if the weakness is
abusive, communicate with staff and get facts, bring the issue to
the attention of managers, and provide input to improve process.
It was discussed that the firm has looked at the District’s CAFR
and is believes it complies with government standards. The firm
did indicate that the District will be impacted by the new
accounting pronouncement, GASB 68 – Pension Liabilities, that
will impact all government agencies. The firm has approximately
50 clients that will be affected by GASB 68. In working with
agencies, the firm’s initial year is to make contact with staff
and arrange a time to be on-site for an audit visit. The firm’s
staff would include Mr. Manno, Mr. Welebir, a senior accountant
and two (2) staff accountants. The firm adds value by
understanding the District’s staff personalities, interaction,
and valuable time of clients/staff. The firm’s annual fee will be
increased based on the Consumer Pricing Index. In response to a
question regarding open audit balances, the firm’s process is to
request schedules that are prepared by staff and also look at
prior auditor’s workpapers.
Teaman, Ramirez & Smith, Inc. was the last to be interviewed. Mr.
Richard Teaman, CPA, indicated that he has been with the firm for
30 years and that the firm specializes in government and non-
profit organizations. Mr. Richard Gallo, Jr., Manager, stated
that he has been with the firm for 12 years. The firm has
previously worked with the District. The firm’s internal control
review procedures begin with a questionnaire and obtaining
various documents to review. Any internal control concerns are
immediately brought to the attention of management staff.
Material weaknesses are a judgment call and the auditor needs to
consider if they are a systemic or isolated issue. It was
discussed that the firm is aware of the new accounting
pronouncement, GASB 68 – Pension Liabilities, that will impact
the District’s pension accounting. In response to a question by
the Committee, the firm stated that it has no issues servicing
its clients; that is one of the reasons it remains a smaller
firm, to provide quality service versus having a large quantity
of clients. Mr. Teaman would be the lead auditor overseeing the
audit team and will be on-site working with the District’s staff.
The firm adds value through its staff that has many years of
auditing experience. In response to a question regarding open
audit balances, the firm’s procedure is to communicate with prior
auditors, review their paperwork, and obtain input. The fee of
$25,800 is the firm’s proposal, with a possible 1-3% annual
increase based on the Consumer Price Index.
The Committee stated that all firms were qualified and would work
well with the District’s staff, and did not identify any reason
for not selecting the lowest bidder.
Following discussion and interviews, the FA&C recommended that board
consider Teaman, Ramirez & Smith, Inc. to serve as the District’s
auditors for the fiscal year ending June 30, 2014. The contract will
be for one year, with four (4) one-year options, with each option year
subject to Board review and approval.
OTAY WATER DISTRICT
AUDIT PROPOSAL FOR THE YEARS ENDED
JUNE 30, 2014 THROUGH 2018
PREPARED BY
LEAF & COLE, LLP
CERTIFIED PUBLIC ACCOUNTANTS
CONTACT PARTNER
MICHAEL J. ZIZZI
2810 CAMINO DEL RIO SOUTH, SUITE 200
SAN DIEGO, CALIFORNIA 92108
(619) 294-7200
mjzizzi@leaf-cole.com
NOVEMBER 4, 2013
Certified Public Accountants
C
L
&
Leaf & Cole, LLP
LEAF & COLE, LLP
CERTIFIED PUBLIC ACCOUNTANTS
REQUEST FOR PROPOSALS
TABLE OF CONTENTS
i
Page
Transmittal Letter ii - iii
Independence 1
License to Practice in California 1
Firm Qualifications and Experience 1
Partner and Supervisory Staff Qualifications 2 - 8
Similar Engagements With Other Special Districts or Government Entities 9 - 10
Specific Audit Approach:
Planning the Audit 11
Audit Objectives 11
Audit Sampling 12
Internal Control 12
Experience With Computer System Controls 12
Analytical Procedures 12
Audit and Analytical Procedures 13
Scope of the Audit 14
Identification of Anticipated Potential Audit Problems 14
Proposer Guarantees - Appendix C 15
Proposer Warranties - Appendix D 16
Peer Review Report 17
2810 Camino Del Rio South, Suite 200, San Diego, California 92108-3820
619.294.7200, 619.294.7077 fax, www.leaf-cole.com, leafcole@leaf-cole.com
ii
Steven W. Northcote, C.P.A.
Michael S. Schreibman, C.P.A.
Michael J. Zizzi, C.P.A.
Julie A. Firl, C.P.A.
Nicholas M. Gines, C.P.A.
Members
American Institute of Certified Public Accountants
California Society of Certified Public Accountants Certified Public Accountants A Partnership of Professional Corporations
C
L
&
Leaf & Cole, LLP
November 4, 2013
To the Board of Directors
Otay Water District
Thank you for giving us the opportunity to submit our proposal for the audit of Otay Water District. Our audit will be
conducted in accordance with auditing standards generally accepted in the United States of America, the standards set
forth for financial audits contained in Government Auditing Standards issued by the Comptroller of the United States of
America and the State Controller’s minimum audit requirements for California Special Districts. Leaf & Cole, LLP is
committed to completing these services within a time frame that will meet your needs. Our proposal includes the audit
of the Otay Water District, as well as the reports on internal control and compliance anticipated under Government
Auditing Standards. In addition we will issue a report applying agreed-upon procedures on the District’s compliance
with its investment policy as described in the District’s request for proposal. We will assist with the preparation of the
annual report of financial transactions to the State Controller and offer technical assistance with the preparation of the
comprehensive annual financial report. We feel uniquely qualified to provide the services required by the Otay Water
District.
Since 1960 Leaf & Cole, LLP has developed a reputation for being responsive to its clients needs while
providing a quality product. We believe our high ratio of partners to staff allows us to better understand and
anticipate our clients’ needs.
The partners of Leaf & Cole, LLP have made a strategic commitment to devote top quality talent and the
resources necessary to ensure that the firm is viewed as a leader for accounting professionals in the special
district industry. Our special district practice is charged with keeping our clients and our own professionals
informed of significant developments in the industry. This is accomplished through participation in industry
associations and conferences, continuing education and special programs.
Over the past thirty years Leaf & Cole, LLP has provided services similar to those required by Otay Water
District to other special districts in the Amador, Los Angeles, Orange, Riverside, Sacramento, San Bernardino,
San Diego and San Luis Obispo counties.
Currently, Leaf & Cole, LLP provides accounting and auditing services to approximately fifteen special
districts. We are proud of our commitment to staying abreast of emerging issues and providing our clients with
timely reporting. However, our experience in the industry is not limited to auditing financial statements.
Services we provide to our clients include single audit reports, agreed-upon procedures, arbitrage rebate
calculations, State Controller’s report, parity (net revenue) calculations, Government Finance Officers
Association award assistance and guidance and bond offering-official statement preparation assistance.
To the Board of Directors November 4, 2013
Otay Water District Page 2
iii
We have completed our seventh peer review. This review included services provided to similar districts.
Turnover of audit staff is one of the strongest objections voiced by auditees. At the date of this proposal, all
staff scheduled have previous experience with similar special districts, including key personnel assigned to this
engagement. This should dramatically reduce the time required and burden placed upon the District’s staff.
Leaf & Cole, LLP is proud of its history of service provided to the special districts of California, and has included
references for you to call upon. We feel the items noted above render us unsurpassed in the quality of service provided
to our clients. This proposal is a firm and irrevocable offer until March 4, 2014.
Any questions concerning this proposal should be directed to Michael J. Zizzi who will be happy to meet with district
representatives to provide additional information.
Very truly yours,
LEAF & COLE, LLP
Michael J. Zizzi
1
INDEPENDENCE
Leaf & Cole, LLP is independent of the Otay Water District as defined by the standards established by the American
Institute of Certified Public Accountants, as well as the standards set forth for financial audits in the U.S. General
Accounting Office Government Auditing Standards. For the past five years, Leaf & Cole, LLP has provided no
services to Otay Water District. Therefore this engagement does not constitute a conflict of interest.
LICENSE TO PRACTICE IN CALIFORNIA
Leaf & Cole, LLP and all professional staff assigned to the Otay Water District audit are properly licensed to practice in
the State of California. Following is a list of current licenses with the State Board of Accountancy of the firm and key
personnel:
Leaf and Cole PAR 984
Steven W. Northcote 28780E
Michael J. Zizzi 55110E
Joseph D. Spence 111165
FIRM QUALIFICATIONS AND EXPERIENCE
Leaf & Cole, LLP is one of the largest single office accounting firms in San Diego with a staff of approximately 30
individuals, including over 20 professionals and 5 partners. This high ratio of partners to professional staff permits us
to be extremely responsive to our clients while providing a quality product.
Our governmental audit staff consists of fifteen accountants, including three partners. Our experience in the industry
and particularly with the water districts of California allows us to be quite certain of our staffing needs. Fieldwork will
be completed by an audit partner or manager, with a staff accountant. Every staff accountant at Leaf & Cole, LLP has
substantial special district experience. We believe that by assigning partners or managers who will participate in the
fieldwork on the engagement, our clients receive the highest quality of service. Steven W. Northcote, the managing
partner, has extensive experience with similar districts and devotes time as needed for planning, research and review.
Steven W. Northcote has successfully completed the American Institute of Certified Public Accountants, AICPA’s
Governmental Accounting and Auditing Certificate of Educational Achievement Program. This program includes
reporting requirements for the Government Finance Officers Association Certificate of Achievement award. Michael J.
Zizzi has attended the American Institute of Certified Public Accountant’s national governmental and not-for-profit
training program. Michael J. Zizzi has also received the Certificate of Professional Development from the Government
Finance Officers Association of the United States and Canada. This program includes the reporting requirements for
the Government Finance Officers Association Certificate of Achievement Award. Leaf & Cole, LLP believes this type
of continued education provides our governmental clients with the best quality of service available.
Leaf & Cole, LLP successfully completed a seventh peer review. This peer review did include specific examination of
our governmental auditing practice. A copy of our most recent peer review report has been included in this proposal.
Leaf & Cole, LLP has not been the object of any disciplinary action in the entire history of the firm.
2
PARTNER AND SUPERVISORY STAFF QUALIFICATIONS
Effective and efficient client service depends upon the strength of the engagement team. We believe the key factors of
that strength are the availability, responsiveness, experience and commitment of the team members. Leaf & Cole, LLP
is committed to providing an exceptional level of service to all clients. We have outlined the qualifications and
experience of the key personnel assigned to Otay Water District.
The quality of staff assigned to the job can most certainly be assured. All individuals mentioned in the following pages
have been assigned to similar special district audits for several years. Since turnover of audit staff is one of the
strongest objections voiced by auditees, we believe Leaf & Cole, LLP can offer a unique and beneficial continuity vital
to a successful audit, by assigning partners and managers to play a significant role, in the fieldwork of the engagement.
STEVEN W. NORTHCOTE MANAGING PARTNER
___________________________________________________________________________________________
3
Education San Diego State University, Bachelor of Science in Accounting,
1975.
Professional Organizations American Institute of Certified Public Accountants, Licensed
1979.
Former Board Vice-Chairman, Finance Chairman and Director
of the United Way of San Diego County.
Former Chairman of the Board, Treasurer and Director of the
Combined Health Agencies of San Diego.
Former Officer and Director of the American Lung Association
of San Diego and Imperial Counties.
Work Experience Leaf & Cole, LLP (36 years).
Professional Experience Director of the accounting and auditing department of Leaf &
Cole, LLP which includes the preparation and review of
compiled, reviewed and audited financial statements.
Responsible for the firm’s quality control and peer review
functions.
Professional experience includes supervision and preparation of
audited financial statements with a concentration in nonprofit
organizations, governmental agencies and federally assisted
housing projects. Extensive experience in the compliance with
single audits in accordance with OMB Circular A-133 AAudits
of States, Local Governments and Nonprofit Organizations@.
Provides management advisory services to clients on topics
such as governmental financing, taxation of nonprofit
organizations and agreed-upon procedures.
Instructor for the Special District Board Management Institute
which provides professional education for board members and
managers of California Special Districts.
Continuing Education Exceeds 120 hours during the past three years including the
AICPA’s National Governmental Training Program. Specific
courses included Financial Accounting Standards Board
Pronouncements (FASB), Governmental Accounting Standards
Board Pronouncements (GASB) and Emerging Issues With the
Office of Management and Budget (OMB).
Successful completion of both the AICPA’s Governmental
Accounting and Auditing and Nonprofit Accounting and
Auditing Certificate of Educational Achievement Programs.
4
Special District Experience Templeton Community Services District (20 years)
Rancho California Water District (16 years)
West and Central Basin Financing Authority (13 years)
Otay Water District (12 years)
Central Basin Municipal Water District (10 years)
West Basin Municipal Water District (10 Years)
Vallecitos Water District (9 years)
Padre Dam Municipal Water District (7 years)
Community Services District No. 88-3 of the Rancho California
Water District (7 years)
Santa Rosa Community Services District (7 years)
Joshua Basin Water District (7 years)
Pico Water District (7 years)
Trabuco Canyon Water District (6 years)
Arcade Water District (5 years)
Mesa Consolidated Water District (4 years)
Rainbow Municipal Water District (3 years)
Murrieta County Water District (3 years)
Amador Water Agency (3 years)
Orange County Water District (3 years)
Descanso Community Water District (2 years)
Riverview Water District (2 years)
Yorba Linda Water District (2 years)
Templeton Cemetery District (2 years)
MICHAEL J. ZIZZI
AUDIT PARTNER
___________________________________________________________________________________________
5
Education California Polytechnic University San Luis Obispo, Bachelor of
Science in Accounting, 1986.
Professional Organizations American Institute of Certified Public Accountants, Licensed
1990.
Work Experience Leaf & Cole, LLP (22 years).
KPMG, Peat Marwick (3 years).
Professional Experience Specializes in audits of special districts such as water and
housing authorities and nonprofit organizations, including
compliance with OMB Circular A-133 AAudits of States, Local
Governments and Nonprofit Organizations@. Also has done
extensive work for federally assisted real estate projects and
small business auditing, accounting and consulting.
Responsible for the firm’s quality control and peer review
functions.
Instructor for the Special District Board Management Institute
which provides professional education for board members and
managers of California Special Districts.
Coordinates the calculating or rebateable arbitrage earnings for
clients with bond offerings subject to the appropriate
regulations.
Assists special districts in the gathering and preparation of data
in bond offering documents.
Continuing Education Exceeds 120 hours during the last three years including
extensive concentration in the statements issued by the
Governmental Accounting Standards Board (GASB), Analysis
of U.S. General Accounting Office Government Auditing
Standards (Yellow Book) and Statements of Auditing Standards
issued by the American Institute of Certified Public
Accountants.
MICHAEL J. ZIZZI
AUDIT PARTNER
___________________________________________________________________________________________
6
Special District Experience De Luz Community Services District (18 years)
Joshua Basin Water District (13 years)
Pico Water District (9 years)
Otay Water District (9 years)
Encina Wastewater Authority (9 years)
Valley Center Municipal Water District (9 years)
Arcade Water District (8 years)
South Coast Water District (8 years)
Carmichael Water District (7 years)
San Elijo Joint Powers Authority (7 years)
Vallecitos Water District (6 years)
Amador Water Agency (6 years)
Santa Fe Irrigation District (6 years)
Otay Water District (5 years)
Rainbow Municipal Water District (5 years)
Vista Irrigation District (5 years)
Rancho California Water District (4 years)
Community Service District No. 88-3 of the Rancho California
Water District (4 years)
Lake Arrowhead Community Services District (3 years)
Fairbanks Ranch Community Services District (3 years)
Descanso Water District (2 years)
Southeast San Diego Redevelopment Agency (2 years)
Trabuco Canyon Water District (2 years)
Yorba Linda Water District (1 year)
JOSEPH D. SPENCE
AUDIT SENIOR
___________________________________________________________________________________________
7
Education University of California, Santa Barbara, Bachelor of Arts in
Business Economics with an Emphasis in Accounting, 2007.
Professional Organizations California Society of Certified Public Accountants.
American Institute of Certified Public Accountants, Licensed
2011.
Work Experience Leaf & Cole, LLP (2 years)
Green, Hasson & Janks, LLP (4 years).
Professional Experience Focuses on audits of special districts such as water and
wastewater authorities, performing compliance testing for OMB
Circular A-133 “Audits of States, Local Governments and
Nonprofit Organizations”.
Performs and presents a wide variety of financial audits and
attestation services to management and Board of Directors
including Government compliance testing, agreed upon
procedures, forensic analysis and growth projections.
Coordinates phases of audit and reporting process with
management to provide effective and efficient audit procedures
while ensuring proper due diligence with scope and objectives at
hand.
Continuing Education Exceeds 100 hours during the last three years including the
AICPA’s national governmental and not-for-profit training
program with an extensive concentration in Analysis of U.S.
General Accounting Office Government Auditing Standards
(Yellow Book) and Statements of Auditing Standards issued by
the American Institute of Certified Public Accountants on
compliance auditing applicable to governmental entities and other
recipients of governmental financial assistance.
JOSEPH D. SPENCE
AUDIT SENIOR
___________________________________________________________________________________________
8
Special District Experience Lake Arrowhead Community Services District (2 years)
Carmichael Water District (2 years)
Encina Wastewater Authority (2 years)
San Elijo Joint Powers Authority (2 years)
De Luz Community Services District (2 years)
Southeast San Diego Redevelopment Agency (2 years)
Fairbanks Ranch Community Services District (2 years)
9
SIMILAR ENGAGEMENTS WITH OTHER SPECIAL DISTRICTS OR GOVERNMENT ENTITIES
Following is a detail of similar governmental engagements in the last five years:
Santa Fe Irrigation District
Jeanne Deaver - Administrative Manager
(858) 756-5970
Scope of Work - Audited Financial Statements and Agreed-Upon Procedures.
Date - June 30, 2007 to Present
Engagement Partner - Michael J. Zizzi
Total Hours - Audit 250 Hours, Other Engagements as Required
Vista Irrigation District
Eldon Boone - Director of Finance
(760) 597-3139
Scope of Work - Audited Basic Financial Statements under GASB Statement No. 34.
Engagement Partner - Michael J. Zizzi
Date - June 30, 2000 to 2004
South Coast Water District
Carolyn Rynda, Controller
(949) 499-4555 Ext. 3151
Scope of Work - Accounting Services for the Joint Regional Water Supply System.
Date - June 30, 2004 to Present
Engagement Partner - Michael J. Zizzi
Total Hours - Audit 150 Hours or as Needed
10
SIMILAR ENGAGEMENTS WITH OTHER SPECIAL DISTRICTS OR GOVERNMENT ENTITIES
De Luz Community Services District
Cher Ruzek, Office Administrator
(951696-0060 Ext. 201
Scope of Work - Audited Financial Statements, State Controller’s Report, Single Audit Reports.
Date - June 30, 1993 to Present
Engagement Partner - Michael J. Zizzi
Total Hours - Audit 160 Hours, Other Engagements as Required
San Elijo Point Powers Authority
Paul Kinkel, Finance Director
(760) 753-6203 Ext. 73
Scope of Work - Audited Financial Statements, State Controller’s Report, Single Audit Reports.
Date - June 30, 2005 to Present
Engagement Partner - Michael J. Zizzi
Total Hours - Audit 120 Hours, Other Engagements as Required
11
SPECIFIC AUDIT APPROACH
Planning the Audit
Audit planning involves developing an overall strategy for the expected conduct and scope of the audit. The nature,
extent and timing of planning will be based on our experience. In planning the audit we will consider, among other
matters:
a. Reviewing correspondence files, prior auditor’s working papers, financial statements, annual budget reports,
board of directors’ minutes, permanent files and current year’s budget.
b. Discussing the type, scope and timing of the audit with management of the District and/or the board of
directors.
c. Discussing matters that may affect the audit with District personnel responsible for nonaccounting services.
d. Considering the effect of applicable accounting and auditing pronouncements.
e. Coordinating the assistance of District personnel in data preparation.
f. Obtain from District personnel an understanding of internal control sufficient to plan the audit.
Audit Objectives
We will develop specific audit objectives for each material account balance or class of transactions listed below in the
following broad categories:
a. Existence of Occurrence:
Reported assets and liabilities actually existed at the balance sheet date and transactions reported in the
statement of revenues, expenses and changes in net position actually occurred during the period covered.
b. Completeness:
All transactions and accounts that should be included in the financial statements are included and there are no
material undisclosed assets, liabilities or transactions.
c. Rights and Obligations:
The District owns and has clear title to the assets, the liabilities and obligations of the District, and the District
was actually a party to reported transactions.
d. Valuation or Allocation:
The assets and liabilities are valued properly and the revenues and expenses are measured properly.
e. Presentation and Disclosure:
The assets, liabilities, revenues and expenses are properly described and disclosed in the financial statements.
12
SPECIFIC AUDIT APPROACH
Audit Sampling
Sampling is one of the principal methods used to control audit risk. From a statistical sample we are able to quantify
the risk that conclusions drawn are correct within a specified level of precision.
The Otay Water District has a multitude of transactions that could be sampled, however, not all populations are equally
important. Therefore, we use a sampling approach that reasonably relates the extent of sampling to the audit risk
involved. Our approach provides a method for assessing the principal sources of audit risk and deciding where
sampling is needed and how much to do. Factors considered in this model include: the nature of audit procedures to be
performed, the relative costs and benefits, and the potential for material error. Sample sizes are determined objectively
and vary depending upon these factors. Sampling is used only where it is determined to be the most efficient way to
meet the audit objectives.
Our tests of laws and regulations will be designed to test the laws and regulations that if not complied with could have a
direct and material effect on the financial statements under audit. We will obtain information on the applicable laws
and regulations from the District’s management. We will review long-term debt covenants, and investment
requirements from the California Government Code.
We will assess for each material requirement, the risk that material noncompliance could occur. This includes
consideration and assessment of the internal control in place to assure compliance with laws and regulations. Based on
the assessment we will design steps and procedures to test compliance with laws and regulations to provide reasonable
assurance of detecting both unintentional and intentional instances of non-compliance that could have a material effect
on the financial statements.
Internal Control
Our approach to internal control is to obtain an understanding of each of the components of internal control sufficient to
plan the audit, by performing procedures to understand the design of controls relevant to an audit of the financial
statements and whether they have been placed in operation. In obtaining this understanding we consider such things as
materiality, our knowledge of the industry, and the complexity and sophistication of your operations and systems. This
information is compiled, and our procedures are tailored specifically to your organization.
Experience With Computer System Controls
As a normal part of planning, Leaf & Cole, LLP considers the methods used to process accounting information because
such methods influence the design of the internal control structure. In every audit, we determine the extent to which
computer processing is used in significant accounting applications, as well as the complexity of that processing; as these
may influence the nature timing and extent of audit procedures. In a computerized financial reporting system, the
decision to obtain further understanding of computer controls is based on the degree of the client’s dependence on the
computer in its financial reporting system. If the client depends heavily on the computer in its financial reporting
system, such as the computer initiating transactions or accounting entries or the computer processes and controls
substantially all of the information in one or more significant applications with little user involvement, then we would
need to obtain a further understanding of the computer controls.
Analytical Procedures
Analytical procedures are but one of many financial audit processes which help us to understand your organization and
changes to your organization as well as help us identify potential risk areas and to plan other audit procedures.
Analytical procedures are used as substantive tests whenever appropriate as determined by auditor judgment.
13
SPECIFIC AUDIT APPROACH
Audit and Analytical Procedures
In designing our audit program we need to select audit procedures necessary to achieve the specified objectives
developed above. Factors that influence the procedures to be implemented, include the nature and materiality of the
account, the reliance on internal accounting controls and the expected effectiveness of possible audit procedures. A
representative listing of audit procedures, their description and an example of their use follows:
Procedure Description Examples
Physical Examination Identification of an item’s quantity
and sometimes its quality.
Tests counts of inventory, cash count,
securities count, fixed assets count.
Confirmation Correspondence directly with
independent parties outside the
District.
Confirming accounts receivable,
standard bank confirmations, notes
payable and attorney’s letters.
Vouching Inspection of documents that
support recorded transactions or
amounts.
Agreeing recorded transactions with
billing documents for revenues and
invoices for disbursements.
Tracing Tracing source documents to the
amounts in the accounting records.
Tracing vendor invoices to recorded
disbursements in the accounting
records.
Reperformance Auditor repetition of client routines
such as calculating and bookkeeping
functions.
Determining that journal entries
have been posted to the proper
accounts, re-computing client
depreciation calculations.
Scanning A visual scrutiny of accounting
records, reports and schedules to
detect unusual items or
inconsistencies.
Scanning the charges to the repairs
expense account for capital items.
Inquiry Questioning management and
employees (response to which may
be oral or written).
Obtain a client representation letter,
determining work order status.
Inspection Looking at documents in other than
vouching or tracing procedures.
Inspection of notes, contracts,
insurance policies, leases and board
minutes.
Analytical Procedures Systematical analysis and
comparison of relationships among
absolute amounts, trends and ratios.
Comparing sales with budget and
prior years.
Observation Visually reviewing client activities
or locations.
Observation of bookkeeping routines,
tour of facilities, etc.
14
SPECIFIC AUDIT APPROACH
Scope of the Audit
The audit of the District will be divided into separate and distinct phases. Preliminary fieldwork, the first phase, will be
conducted by an audit manager and staff accountant and will take place at a mutually agreed-upon time prior to or near
year end and will consist of the following areas:
a. Internal control
b. Cash disbursements and purchases
c. Cash receipts
d. Payroll
e. Capital assets
f. Noncurrent liabilities
Next, year-end cutoff of selected accounts is a short but important step. Cash and investment cutoff, capital assets and
inventory observation (if material), and purchase and sales cutoff should be completed by June 30 to adequately insure
a proper cutoff of transactions.
The fieldwork phase of an audit is the most comprehensive and time consuming portion of the audit. Leaf & Cole, LLP
would begin fieldwork promptly upon completion of the District’s June 30, 2013 financial statements (currently
anticipated to be August 25, 2014). During this phase our work will include the following accounts:
a. Completion of testing started in June
b. Cash and investments
c. Accounts receivable
d. Water sales
e. Taxes and availability charges
f. Accrued interest receivable
g. Prepaid expenses
h. Inventory
i. Restricted assets
j. Other noncurrent assets such as the net OPEB asset
k. Accounts payable
l. Accrued payroll and other liabilities
m. Accrued interest payable
n. Customer deposits
o. Unearned revenue
p. Payable from restricted assets (if any)
q. Noncurrent liabilities, including general obligation bonds, COP’s and revenue bonds
r. Contributed capital
s. Net position
t. Revenues and expenses
In preparation of the supporting documentation, it is anticipated that the District will supply a supporting schedule for
each and every balance sheet account and, where applicable, one that rolls forward from the previous year.
Preparing the financial statements and issuing the report are the final product of an audit engagement. Although these
steps are the last to be completed, they are evolving throughout the entire audit engagement. Based on the work
schedule discussed above, Leaf & Cole, LLP will provide the District with a draft independent auditor’s report in
sufficient time to present the final draft at the October 20, 2014 meeting of the audit committee.
Identification of Anticipated Potential Audit Problems
Leaf & Cole, LLP anticipates no potential problems in completing the 2014 audit. However, the District should be
prepared to implement GASB Statement No. 68 “Accounting and Financial Reporting for Pensions.
15
APPENDIX C
PROPOSER GUARANTEES
I. The Proposer certifies it can and will provide and make available, as a minimum, all services set forth in
Section II, Nature of Services Required.
Signature of Official:
Name (Typed): Michael J. Zizzi
Title: Partner
Firm: Leaf & Cole, LLP
Date: November 4, 2013
16
APPENDIX D
PROPOSER WARRANTIES
A. Proposer warrants that it is willing and able to comply with State of California laws with respect to foreign
(non-state of California) corporations.
B. Proposer warrants that it is willing and able to provide proof of insurance covering the following areas: 1)
general liability; 2) worker’s compensation; 3) errors and omissions providing a prudent amount of coverage
for the willful or negligent acts, or omissions of any officers, employees or agents thereof.
C. Proposer warrants that it will not delegate or subcontract its responsibilities under an agreement without the
prior written permission of the District.
D. Proposer warrants that all information provided by it in connection with this proposal is true and accurace.
Signature of Official:
Name (Typed): Michael J. Zizzi
Title: Partner
Firm: Leaf & Cole, LLP
Date: November 4, 2013
17
SEALED DOLLAR COST BID PROPOSAL FOR
OTAY WATER DISTRICT FOR PROFESSIONAL AUDITING SERVICES FOR THE FISCAL YEAR ENDING JUNE 30, 2014
PREPARED BY
LEAF & COLE, LLP
CERTIFIED PUBLIC ACCOUNTANTS
CONTACT PARTNER
MICHAEL J. ZIZZI
2810 CAMINO DEL RIO SOUTH, SUITE 200
SAN DIEGO, CALIFORNIA 92108
(619) 294-7200
mjzizzi@leaf-cole.com
November 4, 2013
Certified Public Accountants
C
L
&
Leaf & Cole, LLP
2810 Camino Del Rio South, Suite 200, San Diego, California 92108-3820
619.294.7200, 619.294.7077 fax, www.leaf-cole.com, leafcole@leaf-cole.com
Steven W. Northcote, C.P.A.
Michael S. Schreibman, C.P.A.
Michael J. Zizzi, C.P.A.
Julie A. Firl, C.P.A.
Nicholas M. Gines, C.P.A.
Members
American Institute of Certified Public Accountants
California Society of Certified Public Accountants Certified Public Accountants A Partnership of Professional Corporations
C
L
&
Leaf & Cole, LLP
November 4, 2013
To the Board of Directors
Otay Water District
Leaf & Cole, LLP’s fees are based on the estimated time spent on the engagement and the billing rates of the
individuals assigned. We have strong credentials in the special district industry. Based on our experience with other
special districts, our total all-inclusive maximum price for the 2014 engagement is $34,300. Our fees for the additional
services would be billed at our standard hourly rates. Fees in future years would be adjusted to reflect changes in the
Consumer Price Index, currently estimated to be 3%
Michael J. Zizzi is entitled to represent Leaf & Cole, LLP, empowered to submit the proposal, and authorized to sign
the contract with Otay Water District.
Very truly yours,
LEAF & COLE, LLP
Michael J. Zizzi
Page 1
APPENDIX E
SWCHEDULE OF PROFESSIONAL FEES AND EXPENSES
FOR THE AUDIT OF THE JUNE 30, 2014 FINANCIAL STATEMENTS
GENERAL PURPOSE FINANCIAL STATEMENTS, AGREED UPON PROCEDURES
AND CAFR REVIEW
Hours
Standard
Hourly
Rates
Quoted
Hourly
Rates Total
Partners 45 220 $ 220 $ 9,900
Managers 135 120 120 16,200
Staff 90 90 90 8,100
Word Processing 40 70 70 2,800
Subtotal 37,000
Professional Discount (3,700)
Total All-inclusive Cost for 2014, Audit $ 33,300
Page 2
APPENDIX E
SWCHEDULE OF PROFESSIONAL FEES AND EXPENSES
FOR THE AUDIT OF THE JUNE 30, 2014 FINANCIAL STATEMENTS
SUPPORTING SCHEDULE FOR STATE CONTROLLER’S REPORT
Hours
Standard
Hourly
Rates
Quoted
Hourly
Rates Total
Partners 1 220 $ 220 $ 220
Managers 3 120 120 360
Staff 4 90 90 360
Subtotal 940
Word Processing 60
Total price for State Controller’s Report $ 1,000
Date: November 4, 2013
Prepared by:
Olga Darlington, CPA, Senior Manager
Julie Desimone, CPA, Partner
Moss Adams LLP
9665 Granite Ridge Drive, Suite 600
San Diego, CA 92123
PROPOSAL FOR
Otay Water District
Proposal for Otay Water District
TABLE OF CONTENTS
COVER LETTER 1
INDEPENDENCE AND LICENSING 3
OUR FIRM’S INDEPENDENCE 3
RELATIONSHIPS WITH THE DISTRICT 3
FIRM LICENSING – CALIFORNIA 3
FIRM QUALIFICATIONS AND EXPERIENCE 4
MUNICIPAL WATER UTILITY EXPERIENCE 5
EXPERIENCE WITH GOVERNMENT ORGANIZATIONS 6
A-133 AUDIT EXPERIENCE 8
OUR LOCAL OFFICE AND ENGAGEMENT TEAM STAFFING PLANS 9
PEER REVIEW 9
FEDERAL AND STATE DESK REVIEWS 9
DISCIPLINARY ACTION 10
PARTNER, SUPERVISORY, AND STAFF QUALIFICATIONS AND
EXPERIENCE 11
SIMILAR ENGAGEMENTS WITH OTHER GOVERNMENT ENTITIES 16
SPECIFIC AUDIT APPROACH 17
INTEGRATED AUDIT APPROACH 17
A TIMELY WORK PLAN 22
INSIGHTS AND RESOURCES 24
ONLINE PUBLICATIONS 24
WEBCASTS 24
CONNECT WITH US 26
EXHIBIT A 27
PEER REVIEW 27
TABLE OF CONTENTS—CONTINUED
Proposal for Otay Water District
EXHIBIT B 29
RFP APPENDIX C 29
RFP APPENDIX D 30
RFP APPENDIX F 31
Proposal for Otay Water District | 1
November 1, 2013
Otay Water District
Kevin Koeppen, Finance Manager
2554 Sweetwater Springs Boulevard
Spring Valley, CA 91978‐2004
Dear Mr. Koeppen:
We are pleased to present this proposal for external audit services to the Otay Water District
(“the District”) for the fiscal year ending June 30, 2014, with the possible option of auditing its
financial statements for each of the four subsequent fiscal years. We believe our qualifications in
serving utility entities are unmatched by any other firm, and we encourage you to contact our
existing clients to discuss our capabilities. Moss Adams offers the following to the District:
Deep specialty in serving municipal‐owned utilities. Moss Adams is committed to serving
municipal water utilities and governmental entities. We serve as independent auditor to many
governments and municipal utilities, including the Southern California Public Power
Authority, Imperial Irrigation District, Transmission Agency of Northern California, Northern
California Power Agency, Seattle Public Utilities, Eugene Water & Electric Board, King County
Water Quality Enterprise Fund, and City of Portland Water Fund. We understand
Governmental Accounting Standards, the State of California reporting standards, and the
accounting and operational issues facing the District.
Commitment to communication and on time delivery. We will meet with the District
management prior to the start of the audit to determine the most effective communication
method for the District, and we are committed to maintaining a high level of communication
throughout the audit period and meeting your deadlines.
A strong local presence. The staff on our service team for the District are all local to this
region. We have a strong presence in this industry group and a “deep bench” of experience.
Proposal for Otay Water District | 2
The following proposal is a firm and irrevocable offer until March 4, 2014 (120days). We hope this
proposal expresses our enthusiasm and desire to provide services to Otay Water District. We are
confident that you will be pleased with our industry strength and business insights. We welcome
any questions you may have about this proposal and thank you again for your consideration of
Moss Adams.
Sincerely,
Olga Darlington, CPA, Senior Manager Julie Desimone, CPA, Partner
For Moss Adams LLP For Moss Adams LLP
425‐551‐5712 503‐478‐2101
Olga.Darlington@mossadams.com Julie.Desimone@mossadams.com
Proposal for Otay Water District | 3
INDEPENDENCE AND LICENSING
OUR FIRM’S INDEPENDENCE
Moss Adams has always worked to embody the highest ethical standards, and we demonstrate our
commitment to such standards daily. As an independent audit firm properly licensed for public
practice, Moss Adams meets the independence standards as defined by Generally Accepted
Auditing Standards and the U.S. Government Accountability Office.
Prior to accepting a client relationship with the District, we will conclude our initial review of
independence. This review will include a circularization through the firm to ensure that there are
no circumstances that might impair our independence. To ensure that we maintain our
independence of the District, we will formally reassess our independence every year.
Additionally, every year, each partner and client service staff, including associates and interns, is
required upon initial employment and annually to acknowledge his or her independence with
respect to our clients. The Independence Compliance Representation is focused on the
independence of the individual, and is designed to result in personal representations about
matters that may impair independence. In this way, we routinely monitor our firm’s independence
from our attest clients.
We welcome any questions you may have regarding our review of independence.
RELATIONSHIPS WITH THE DISTRICT
At this time, we are not aware of any relationships our firm has had involving the District for the
past five (5) years.
FIRM LICENSING – CALIFORNIA
With offices in San Francisco, Silicon Valley, Los Angeles, Woodland Hills, San Diego, Sacramento,
Stockton, Santa Rosa, and Irvine, Moss Adams LLP is duly licensed to practice public accountancy
in the state of California. All members of the audit team who reside in California are individually
licensed in California. All members of the audit team who do not reside in California are duly
licensed in their state of residence and have appropriate designation to practice in California. All
team members proposed are full‐time employees.
Our firm’s California State License number is 4524.
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FIRM QUALIFICATIONS AND EXPERIENCE
Firm Background
Moss Adams LLP provides accounting, tax, and consulting services to public and private middle‐
market enterprises in many different industries. Founded in 1913 and headquartered in Seattle,
Moss Adams has 22 locations in Washington, Oregon, California, Arizona, New Mexico, and Kansas.
Our assurance services include audits,
accounting, internal controls, business risk
management, royalty compliance, and
employee benefit plans. Our tax services
include federal, state, and local tax planning
and compliance; international tax planning and
compliance; cost segregation; and research and
development tax credits. We also provide
consulting and advisory services for mergers
and acquisitions, corporate finance, valuations,
business owner succession, business planning,
litigation and forensic accounting, information
technology integration and reviews, and
compensation.
We offer additional services such as
investment banking and asset management by
drawing on our two affiliate companies, Moss
Adams Capital LLC and Moss Adams Wealth
Advisors LLC.
Moss Adams is one of the 15 largest accounting
and consulting firms in the United States. Our
staff of more than 2,000 includes
approximately 265 partners. Moss Adams is also a founding member of Praxity, AISBL, a global
alliance of independent accounting firms providing clients with local expertise in the major
markets of North America, South America, Europe, and Asia.
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MUNICIPAL WATER UTILITY EXPERIENCE
Our Energy and Utility Practice is focused on delivering high‐level accounting, tax, and consulting
services for municipal water, wastewater, solid waste utilities, and public power generation,
transmission, and distribution markets. We currently serve public utility districts, municipal
entities, mutual corporations, joint powers entities, independent power producers, and
cooperative organizations in California, Washington, Oregon, Hawaii, Idaho, Alaska, Arizona, and
New Mexico.
Our utility practice professionals are well versed in the issues pertaining to municipal water
utilities such as GASB 62 Regulatory Assets and Liabilities (formerly known as SFAS 71);
environmental remediation liabilities; large construction projects of infrastructure and the related
issues such as construction in progress accounting, classification and tracking, capitalized interest,
application of overhead, and depreciation; and bond‐related accounts such as arbitrage liability,
debt defeasance and refundings, and covenant compliance. Virtually all of our large public utilities
face similar issues. We’ll provide the District with a dedicated team of utility specialists on your
engagement that is up‐to‐speed on all the latest trends and occurrences in your industry.
In addition to our core audit and tax services, our Moss Adams Advisory Services consulting group
offers information technology, business feasibility, rate work, restructuring and workflow design,
performance audits, and strategic planning. Clients include public utility districts, regional utility
planning associations, and cooperatives.
Below is a representative sampling of our water utility clients:
Partial List of Moss Adams’ Water Utility Clients
City of McMinnville Water & Light Imperial Irrigation District
City of Portland–Water Fund King County Metro Water Quality Fund
City of Riverside Public Utilities Klickitat County Public Utility District
City of Seattle Public Utilities Pend Oreille County Public Utility District
City of Tacoma Public Utilities Southern California Public Power Authority
Clark County Public Utilities Springfield Utility Board
Eugene Water and Electric Board Truckee Donner Public Utility District
Firgrove Mutual Inc. Tualatin Valley Water District
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EXPERIENCE WITH GOVERNMENT ORGANIZATIONS
Our Government, Not‐for‐Profit & Regulated Entities Group is a firm‐wide team of more than 200
professionals, the vast majority of whom specialize primarily—if not exclusively—in serving
governmental entities.
Our robust and ever‐growing Government Audit and Accounting Service Practice offers
experienced partners and senior managers who lead audit engagements for state agencies, cities
and counties, special purpose governments, public retirement funds, and others. Listed below is a
summary of our experience with governments:
Service Our Experience
Audits of Financial Statements & CAFRs /
Management Recommendation Letters
Over 1,100 tax-exempt organizations, including more than
200 governmental entities
OMB Circular A-133 Audit Over 2,200 Single Audits conducted for clients since 1997
Audits of Bond Funds, expertise with tax-
exempt municipal debt
Audit numerous entities in several states, including many
cities, ports and airports, counties, and universities that
issue bonds
GFOA Certificate of Excellence in
Financial Reporting program
We have assisted all our clients involved in the CAFR
program, including City of Riverside, City of Portland, and
Port of Seattle
Implementation of Governmental
Accounting Standards Board (GASB)
Pronouncements
We have assisted many of our clients with early
implementation of new accounting standards, including
GASB Statement No. 45, 49, 51, 60, 61, 62, and 63. We
are not recommending that our clients early implement
GASB No. 68, because as a result of our national
involvement, we are aware of the significant
implementation concerns that will be faced first by State
pension systems, and it is not likely they will be able to
provide all the information necessary for individual
employers that will be required for them to successfully
implement GASB No. 68.
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Our Involvement in the Industry
The firm is a member of the American Institute of Certified Public Accountants (AICPA)’s
Government Audit Quality Center (GAQC). The GAQC is responsible for assisting practitioners
nationwide in delivering the highest quality governmental audits. One of our partners, Erica
Forhan, is an executive member of the GAQC’s steering committee. Other Moss Adams partners
served in this role from 2006 to 2012.
Jim Lanzarotta, national leader of our City and State Government Practice, recently accepted an
appointment to the Financial Accounting Foundation’s Government Accounting Standards
Advisory Council (GASAC) as the AICPA representative responsible for working with GASB on
setting their agenda, and providing feedback on all proposed standards. In addition, Jim just
completed six years as a member and chair of the AICPA State & Local Government Expert Panel
(SLG Panel), which is responsible for working with the GASB, Auditing Standards Board, and
Government Accountability Office (GAO) on proposed governmental accounting and auditing
issues. It is responsible for discussing all proposed governmental accounting and auditing
standards, as well as other current practice issues, and provides feedback to the GASB and the
GAO.
Another national policy‐setting entity we have been affiliated with is the Government Finance
Officers Association (GFOA). Laurie Tish, leader of our firm’s Government, Not‐for‐Profit &
Regulated Entities Group, currently serves as a special technical reviewer of the Comprehensive
Annual Financial Reports Certificate of Excellence in Financial Reporting for the GFOA and also
serves on the GASB Recognition and Measurement Task Force. Two of your other proposed service
team members, Julie Desimone and Olga Darlington, also currently serve on the GFOA Special
Review Committee as technical reviewers.
Jeff Bridgens, a senior manager, recently completed a two‐year term with the GASB as a Practice
Fellow. While at GASB, he was responsible for research, writing, and presentation of accounting
and financial reporting issues for the board’s consideration of incorporating into authoritative
guidance for state and local governments.
Expertise with Municipal Debt
As a nationally recognized firm, we are accustomed to addressing issues pertaining to the capital
markets and, specifically, the tax‐exempt bond market. We have extensive local experience
assisting our clients with tax‐exempt and municipal bond offerings, and with the audit and
accounting issues related to the tax‐exempt debt. Issues pertaining to tax‐exempt bonds have
become increasingly complex in recent years and include such items as arbitrage liability, debt
defeasance and refundings, conduit debt disclosure and reporting, interest rate swaps on variable
Proposal for Otay Water District | 8
rate debt, testing of covenant compliance, and capitalized interest, just to name a few. A significant
number of our government clients hold more than $1 billion in municipal debt.
The professionals who will serve the District are intimately familiar with these issues and
continually receive technical updates and education on these complicated topics. Many of our
partners and senior managers, including those on your service team, are nationally recognized
speakers, instructors, and practitioners in this specific area.
A-133 AUDIT EXPERIENCE
Moss Adams is an experienced firm in conducting audits in accordance with the Single Audit Act
and Office of Management and Budget (OMB) Circular A‐133 (A‐133 Audit). According to the U.S.
Census Bureau’s Single Audit Database, as of 2012 we had performed more than 2,240 A‐133
Audits for our clients in the last 16 years. The vast majority of these audits have been conducted by
the 200‐plus members of our firm‐wide Government, Not‐for‐Profit & Regulated Entities Group,
which includes all of the members of the audit team that would be serving you.
A Firm Highly Experienced With A-133 Audits
The table below shows the number of A‐133 audits conducted by our firm since 1997 (the year the
federal government began record keeping of these audits). This information can be found on the
Web at the Single Audit Database: http://harvester.census.gov/sac.
Fiscal Year Single Audits
Conducted
Total Federal
Expenditures Audited
1997–2004 1,038 $10.7 billion
2005 146 $2.6 billion
2006 153 $5.5 billion
2007 142 $5.7 billion
2008 138 $8.9 billion
2009 140 $9.5 billion
2010 156 $11.5 billion
2011 173 $12.1 billion
2012* 158 $6.9 billion
(reported to date)
16-Year Total 2,244 $73.4 billion
*as of July 31, 2013
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Our professionals have conducted A‐133 Audits for many types of organizations and program
types. This makes them well‐suited to anticipate and solve potential problems and complete these
audits in a timely manner.
OUR LOCAL OFFICE AND ENGAGEMENT TEAM STAFFING PLANS
We plan to staff your engagement with one partner, one senior manager, one senior, and one
staff—all of whom will be involved with the audit on a full‐time basis and have governmental audit
experience. You can read about key members of your engagement team in the “Partner,
Supervisory, and Staff Qualifications and Experience” section of this proposal.
Our San Diego office will be the primary office dedicated to your engagement; however, because
we have a “firm without walls” philosophy, we are pulling in technical professionals from other
locations who have expertise in the governmental utility industry. The San Diego office is home to
48 professionals who provide a variety of services within the business assurance, tax, and
consulting areas. We serve many industries and service groups, specializing in not‐for‐profits,
governments, higher education, manufacturing and distribution, technology, construction, real
estate, and auto dealers.
PEER REVIEW
Moss Adams participates in the AICPA Peer Review Program, as administered by the AICPA
National Peer Review Committee. Through the peer review program, our system of quality control
over the accounting and auditing practice applicable to non‐SEC issuers is reviewed by another
CPA firm every three years. We were first subject to a peer review under the AICPA Peer Review
Program in 1980 and have been reviewed every third year since 1986. We do not maintain specific
records of the engagements selected for review; however, every year, at least one (typically
several) government audit has been selected for review. Since the inception of the AICPA’s Peer
Review Program, we have always achieved a “pass” opinion. A full copy of our most recent report
is provided in Appendix A of this proposal.
FEDERAL AND STATE DESK REVIEWS
Similar to other accounting firms that provide audit services to entities receiving government
funds, Moss Adams’ work for such clients is occasionally subject to quality control reviews by
applicable state and federal authorities. To date, none of these reviews have generated any adverse
results, nor have there been any findings that would affect Moss Adams’ ability to provide the
requested services.
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DISCIPLINARY ACTION
As with any large firm, Moss Adams is occasionally involved in addressing legal and regulatory
issues. However, no action, suit, proceeding, inquiry, or investigation before or by any court or
federal, state, municipal, or other governmental authority is pending, or to our knowledge is
threatened against Moss Adams, related to or which would have a material effect upon the services
contemplated herein.
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PARTNER, SUPERVISORY, AND STAFF
QUALIFICATIONS AND EXPERIENCE
Julie Desimone, Business Assurance Partner and National Practice
Leader for Energy and Utility Services
Role: Concurring Reviewer
Currently has designation to practice public accounting in California
Julie Desimone is a business assurance partner and national practice leader
for Energy and Utility Services. Julie graduated from Washington State University with a Bachelor
of Arts, Accounting in 2000 and since that time has been working in public accounting and serving
utility entities. In addition to being a licensed certified public accountant, Julie has recently been
appointed to serve on the Moss Adams Assurance Services Committee, is a member of the
Washington State University Business Advisory Board, serves as an AICPA peer reviewer, and is a
member of the American Institute of Certified Public Accountants and Washington Society of
Certified Public Accountants. She is also a regular contributor of articles to the NWPPA Bulletin
and a presenter for Northwest Public Power Authority courses on subjects including utility
accounting and utility budgeting.
Julie is responsible for numerous audit engagements, and has performed many consulting projects
and speaking engagements covering technical and operational issues. Some specific areas of her
professional experience include advanced utility accounting and cooperative matters, technical
auditing services including A‐133, FERC chart of accounts, technical accounting issues, contracting
issues, and internal control evaluation. In addition to her work in the energy and utility industry,
Julie has extensive experience in retirement plan audits.
A representative list of the clients Julie continues to serve include Southern California Public
Power Authority; Riverside Public Utilities; Tacoma Public Utilities; City of Portland – Water and
Hydro Funds; McMinnville Water & Light; Public Utility District No. 1 of Clark County; and Eugene
Water & Electric Board.
CPE: In the last three years Julie has completed in excess of the required continuing professional
education necessary to maintain her license.
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Olga A. Darlington, Business Assurance Senior Manager
Role: Engagement Senior Manager
Currently has designation to practice public accounting in California
Olga has practiced public accounting since 1997 and started with Moss
Adams in 2005. Olga’s practice includes audit and consulting projects of
municipal utilities, transit agencies, and port districts. She manages all
phases of complex assurance engagements, recognizes technical accounting issues, identifies
alternatives for accounting treatment and reporting, and communicates resolutions with client
personnel. She also has extensive experience leading large and complex A‐133 audits. She is
recognized for her technical expertise and has assisted many clients with implementation of new
accounting standards.
Olga serves as a technical reviewer of the comprehensive annual financial reports for the
Government Finance Officers Association. She also serves on the Government Accounting and
Auditing Committee for the Washington Society of CPAs.
A representative list of the clients Olga continues to serve include Tacoma Public Utilities, Public
Utility District No. 1 of Pend Oreille County, Northern California Power Agency, Firgrove Water
Mutual, Inc., Public Utility District No. 1 of Clark County; and Eugene Water & Electric Board.
CPE: In the last three years, Olga has completed in excess of the required continuing professional
education necessary to maintain her license.
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Matthew Dinsdale, CPA, Senior
Role: Engagement In‐Charge
Currently is licensed to practice public accounting in California
Matt graduated from San Diego State University and has been in public accounting since 2008 and
with Moss Adams LLP since 2010. His focus is providing assurance services to not‐for‐profit
organizations, foundations, universities, research institutions, and government entities. He has
significant experience conducting audits in accordance with Government Auditing Standards and
the Single Audit Act, as well as providing assurance services for various types of employee benefit
plans. Matt’s experience includes working with universities such as University of San Diego,
Vanguard University, Thomas Jefferson School of Law, and San Diego Jewish Academy, as well as
research institutes such as Salk Institute, The J. David Gladstone Institute, and La Jolla Institute of
Allergy and Immunology. Matt is a member of the American Institute of Certified Public
Accountants and California Society of Certified Public Accountants.
CPE: In the last three years, Matthew has completed in excess of the required continuing
professional education necessary to maintain his license.
Audit Staff
We will use audit staff from our San Diego office who are knowledgeable with respect to
governmental accounting standards and municipal utilities.
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Quality Service and Staff
At Moss Adams, our goal is to hire and keep people who
believe in, and demonstrate, a sincere passion for excellence
in their work, and a deep commitment to interacting with
every colleague and client with respect. This goal cannot be
achieved without well‐trained, highly motivated people who
are continually challenged and growing in their professional
abilities. We have improved our capacity and capabilities by
becoming more effective at recruiting, performance feedback and
coaching programs, retaining our best people, and training a new generation of leaders.
In recent years, we have made progress as demonstrated by an ever‐increasing number of newly
admitted partners who have spent many years at Moss Adams. Our firm values a balance between
ambitious professional goals and a well‐lived life. We know these values have helped us to retain
quality staff, and make us different from other firms.
Engagement Team Continuity
Less turnover means less time wasted retraining a new engagement team and more time spent
focusing on your day‐to‐day business during the audit. By keeping your audit team consistent from
year to year, we can complete the audit more efficiently and in a timely manner because the team
members already know the details of the District through their past experience.
Our policy is to not rotate staff from an engagement team unless absolutely necessary. Typically,
this would happen because the staff member has left the firm or has elected to change his or her
professional focus to a different industry group. Neither situation is very common, especially since
we have a high retention rate. Below are retention statistics for our firm for the past three years:
Group 2012
Retention
2011
Retention
2010
Retention
Client Service Professionals 78.3% 80.4% 74.6%
Administrative Staff 81.8% 85.6% 85.5%
Audit team continuity is the hallmark of a stable and efficient audit firm and, with an overall
retention rate averaging over 80 percent firm‐wide over the past three years, we are in a strong
position to maintain your engagement team continuity. Still, if it were to become necessary to
change members of your engagement team, we pledge to:
Discuss any changes with you first
Proposal for Otay Water District | 15
Replace departing staff members with people of comparable skill and experience
Take all the steps we can to lessen the change’s impact on you
Continuing Professional Education
At Moss Adams, we have a rigorous continuing education
expectation in which staff members are regularly enrolled in
programs to continuously stay on top of the latest technical updates
while increasing their understanding of standards, policies, and
trends in the industry. The required Continuing Professional
Education (CPE) sessions hosted by our internal training and
development team include the annual Government, Not‐for‐Profit &
Regulated Entities Group conference featuring timely and relevant
topics on audits of governments, not‐for‐profit organizations, higher education institutions, and
other tax‐exempt entities. These sessions have been presented by representatives from the AICPA,
the GASB, the Financial Accounting Standards Board (FASB), the (GAO), and other standard‐setting
institutions.
Our Energy and Utility Services Practice requires at least 16 hours of industry‐specific training
annually, as well as the required industry reading.
Training and Development Topics
Annual A-133 Audit Technical Update Internal Controls
Annual FASB Update International Operations, Taxes & Investments
Annual GASB Update IRS Form 990 Changes and Amendments
Annual Yellow Book Update National Single Audit Sampling Project
Auditing Alternative Investments Not-for-Profit Tax Issues
Auditing Investments OMB: Single Audit Update
Common Financial Reporting Deficiencies Performance Auditing Overview
Compensation Reporting Project Management
Consolidation for Related Entities Quality Control and GA Standards
Employee Benefit Plans for Nonprofits Risk Assessment Standards
Ethics Sustainability
Executive Compensation UPMIFA Review and Clarification
Fraud Investigation and Forensic Accounting Yellowbook Updates
Proposal for Otay Water District | 16
SIMILAR ENGAGEMENTS WITH OTHER
GOVERNMENT ENTITIES
The final measure of an accounting firm’s capability to deliver on its promises lies not in what is
said in its proposal but in the testimony of the companies it has served. We encourage you to
contact our references for feedback about the quality of service we provide and level of
satisfaction. Each of these clients have been with Moss Adams for more than four years and receive
similar services as those proposed to the District:
Client Name / Contact Information
Relevant Funds Scope of Work Reference for
Imperial Irrigation District, California
Greg Broeking, CFO; Ph: (760) 339-9304
Total staff hours: 500; Client since 2009
Electric Fund
Water Fund
Financial Audit
Internal Control Review
A-133 Single Audit
401(a) Audit
Julie Desimone
Tacoma Public Utilities
Bill Gaines, Utility Director; Ph: (253) 502–8100
Total staff hours: 1,025; Client since 2003
Electric Fund
Water Fund
Sewer Fund
Solid Waste Fund
Financial statement audit
Agreed-upon procedures
Accounting training
Julie Desimone
Olga Darlington
King County Metro Water Quality Fund
Tim Aratani, Finance Manager; Ph: (206) 263-6565
Total staff hours: 800, Client since 2009
Water Fund Financial statement audit Olga Darlington
Southern California Public Power Authority, California
Therese Savery, CFO; Ph: (626) 793-9364
Total staff hours: 1,100; Client since 2005
Electric Fund
Renewable Energy Fund
Natural Gas Fund
Financial audit
A-133 audit
General consulting
GASB training
Julie Desimone
Proposal for Otay Water District | 17
SPECIFIC AUDIT APPROACH
INTEGRATED AUDIT APPROACH
The District will benefit from our customized, risk‐based audit approach that emphasizes a top‐
down approach and timely and effective communication and coordination of audit activities. With
dedicated and ongoing involvement from our senior‐level professionals, the audit will be planned
and executed by an experienced team that understands your industry. During the audit, your Moss
Adams audit partner will be in the field to review the work in progress and address any issues
with management. This reduces time spent on post‐audit procedures and wrap‐up.
Our emphasis on tailoring an integrated audit to focus on the areas of significant risks allows us to
complete the audit in an efficient and effective manner. Our audit will include the following:
Plan the engagement based on a thorough understanding of your business risks and transactions
Communicate and coordinate activities with management based on an agreed-upon timeline
Conduct continuous audit procedures to increase efficiency and reduce the burden on your
personnel at year-end
Work with management to resolve any complex accounting or reporting issues as early as possible
in the audit process
Provide recommendations to management of areas for improvement
Segmentation
Service Segmentation Partner Senior
Manager Manager
Senior
In-
Charge
Staff Total
Planning 2 3 5 10 8 28
Interim & Internal Controls
Testing 1 8 13 20 34 76
Substantive Testing 2 18 20 42 48 130
Reporting 1 8 12 10 5 36
Agreed-Upon Procedures 1 2 5 0 7 15
State Controller Report 1 1 5 0 8 15
Total 8 40 60 82 110 300
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Sampling
We will select a sample of transactions in order to perform tests of your internal controls. Our
sample sizes generally range from 3 walkthroughs for a low level of assurance to 75 for a high level
of assurance with 3 deviations tolerated. Our most common approach for internal control testing is
moderate assurance on controls with no expected deviations, which is a sample size of 18. For
A‐133 control testing, we use sample sizes that allow us to achieve a low control risk assessment,
usually 25 to 40 items. For substantive compliance testing, we use the same sample sizes or
alternatively use stratified testing or approaches. Sampling in other areas will be dependent on the
results of control testing, evidence gained through substantive analytical procedures, and our
ability to use automated tools to audit balances and/or transactions. Our general audit approach is
to gain as much assurance from internal controls, analytical procedures, and directed testing. Our
general audit process does not include a great degree of assurance on statistical sampling,
although this will be dependent on the the District’s internal controls and ability to produce
financial information.
Analytical Procedures
As required, analytical procedures are conducted during the planning and final phases of the audit.
In addition, we use analytical procedures in order to test several financial statement balances. In
particular, we use analytical procedures in testing revenue and certain costs. For example, in the
utility funds, we plan on evaluating your revenue and costs by customer and CCF. This is an
efficient and effective means of obtaining audit evidence and providing useful feedback to
management.
Internal Control Assessment
The main objective of this phase of testing is to assess the adequacy of the District’s internal
controls including financial, operational, and general computer controls. As required, we obtain an
understanding of the design and implementation of the control environment; perform risk
assessment; and test control activities, information, communication, and monitoring as
appropriate. The results of these tests enable us to determine the number and level of substantive
tests to use. This assessment includes:
Obtain knowledge of the design and implementation of controls relevant to financial
reporting and compliance with laws and regulations that have direct and material effect on
determination of financial statement amounts.
Proposal for Otay Water District | 19
Obtain copies of system, policy, and procedure documentation from various departments.
We retain these copies in our permanent working paper files and update them annually.
Our tests of internal controls will be conducted in the most efficient manner possible and
combined into the work order/utility plant section as much as possible. For example,
when testing additions to utility plant, we will incorporate tests of the payroll, accounts
payable, purchasing, overhead, and capitalized interest systems.
Our information technology audit specialists will evaluate general computer controls.
General computer controls provide assurance that data and programs that process the
data are protected from unauthorized modification and processed in accordance with
management’s intentions, and that confidentiality is maintained.
For a water district like Otay Water District, we would anticipate testing and obtaining some level
of assurance from the following transaction cycles: cash management, customer billing and
collections; disbursements and expenditures; payroll; workorder and utility plant; and budgeting
and rate setting.
Any significant matters relating to the internal control structure that are noted during the audit
will be communicated to management and will be included in our letter of recommendations that
will be provided to the board and management at the completion of our audit.
Additionally, if we identify areas where controls could be strengthened or where we have seen
other best practices with similar utilities, we will share these insights with management during the
course of the audit.
Laws and Regulations
For State laws, we review the sections of the California Government Code, California Public
Utilities Code, and California Administrative Code, as well as the applicable California statutes,
public purchasing, local budget law, and certain other sections addressing fiscal matters. We
supplement this with management inquiries and a review of internal controls in place for each
program. Audit guides and practice aids from national and state accounting bodies are also
reviewed.
Substantive Testing
The extent of substantive testing is dependent upon the results of our internal control assessment
and testing. This testing includes tests of balances and/or transactions, confirmations, etc., and
certain testing will be performed before year‐end to ensure that we meet your delivery
expectations.
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In an audit for a utility like Otay Water District, we typically find it is efficient and effective to
complete certain substantive procedures, principally confirming balances or activity with third
parties, for certain account balances like cash, investments, bonds and notes payable, revenue, and
derivative instruments. Additionally, we perform other substantive procedures, such as testing
subsequent‐year cash receipts and cash disbursements, to obtain evidence related to the existence
and completeness of receivables, payables, and accrued balances. We would anticipate using a
similar approach with Otay Water District, depending on our overall audit plan.
Identification of Anticipated Potential Audit Problems
Based on our previous audit experience with similar governmental audits, there may be potential
problems relating to accounting consistency, record availability, other accounting audit trail
difficulties, as well as resource issues. The following are a few examples:
Problem 1: Delays in obtaining “Provided By Client” lists in locating source documentation, or
providing adequate assistance due to personnel shortages.
Solution 1: We train our personnel to always be polite and flexible in working with client
personnel and to keep our management team apprised of any difficulties encountered that could
potentially delay a project. Once we identify the need for additional assistance, we contact and
work with the audit coordinator. Despite some delays, we have built flexibility into our schedule
and have the ability to add personnel to complete the audit on time.
Problem 2: Project personnel needs fluctuate from low to high levels with little notice because of
unforeseen project delays. For example, the audit identifies a control weakness that requires
additional research and documentation.
Solution 2: We have experience where an audit area is delayed or postponed until additional
support can be obtained. In these instances, we may shift work to other audit steps that were
scheduled for a later date or reduce staffing levels temporarily, and then increase staffing when
additional documentation is provided. To ensure quality work for each major audit area, we will
assign a core management team (managers, seniors, and staff, as appropriate) to supervise, train,
and provide timely review.
We understand that problems may arise or project needs may change. We believe that our audit
approach, hands‐on management team, internal quality control review procedures, and budget
and milestone monitoring procedures allow us to properly plan and manage resources throughout
each engagement to ensure that the most efficient means of contract execution are applied.
Proposal for Otay Water District | 21
Management Letters
It is one of our own best practices to generate a comprehensive management letter communicating
certain matters of concern to your leadership team. In it, we will highlight every point unless the
matter is clearly inconsequential. Among the items we typically include are best practices to
follow, exceptions we encountered during our testing, deficiencies in internal control that are not
reportable conditions, immaterial violations of contracts or grant agreements, immaterial abuse,
and recommended areas of improvement.
Proposal for Otay Water District | 22
A TIMELY WORK PLAN
Audit Schedule Proposed Timing
Auditor Transition
Schedule to meet with your prior auditor to review their working papers. March/April 2014
Audit Planning
Meet with management for pre-audit planning, and to obtain an
understanding of systems, internal controls, and current-year issues. March/April 2014
Provide management with a detailed listing of items needed to perform the
audit, including the timing of when items are needed. March/April 2014
Audit Fieldwork
Perform interim audit fieldwork and tests of internal controls. May/June 2014
Send confirmations of cash, investment, and other accounts as deemed
necessary. May/June 2014
Perform substantive audit fieldwork. August 25–29, 2014
Report Preparation
Present draft of financial statements, audit report, and management letter
to senior management. September 3, 2014
Issuance of auditor and agreed-upon procedures reports. October 3, 2014
Present financial statements, audit report, and management letter to the
audit committee. October 20, 2014
Board Communications
Present final audit report, financial statements, and management letter to
the board. November 5, 2014
*This timeline is a tentative outline of the key milestones for your audit. It can be modified as
appropriate to meet your needs.
Proposal for Otay Water District | 23
Open, Timely, and Effective Communication
Part of the value we provide to your organization is a commitment to maintaining close and
regular contact with you throughout the year. We’re not once‐a‐year auditors who disappear for
many months, only to return in time for the next audit. We’re a constant resource for questions
and advice, with a quick response time.
We want you to notice a superior level of service based on your expectations—not on our
assumptions. From the initial transition to Moss Adams to routine phone calls about immediate
issues of concern, we’re hands‐on partners with a bias for action. We won’t keep you waiting or
wondering. Instead, we’ll take the lead in suggesting meetings with you, setting up training
sessions with your internal accounting staff, and delivering presentations to management.
In addition, you require proactive communications about our engagement findings. We’ll raise any
issues as we find them, and not when it’s too late for you to act on them. We’ll also notify the
District immediately of any emerging accounting, tax, and regulatory matters or concerns, further
helping to ensure there are no surprises.
Proposal for Otay Water District | 24
INSIGHTS AND RESOURCES
ONLINE PUBLICATIONS
Keeping you informed about changes in the financial
landscape is one of our top priorities. We closely monitor
regulatory agencies, participate in industry and technical
forums, and write about a wide range of general as well as
industry‐specific accounting, tax, and business issues. The
goal? To provide you with actionable information and
guidance to help your organization succeed.
This information comes in three main forms:
Alert. Time-sensitive news about accounting and regulatory changes e-mailed to you.
Insight. The big picture on accounting and business topics delivered to your inbox.
Moss Adams Insights. A roundup of articles, videos, and more on our free app for iOS and Android.
We also offer government‐specific newsletters:
Government Finance Quarterly delivers updates on state and local government
issues, webcasts, and Moss Adams–sponsored or –hosted events.
WEBCASTS
Continuing education is vitally important to us, and we’re happy to
share our knowledge with you and your staff. We frequently offer a
wide range of topical online seminars, many of which are archived
and available on demand, allowing you to watch them on your
schedule. Play, pause, or resume later—no log‐in required.
Currently available on demand:
Fraud: The Other Fringe Benefit
Government Accounting, Auditing, and Regulatory Update
Government Pension Standards
Managing Cash Flow in a Difficult Economy
Proposal for Otay Water District | 25
Visit www.mossadams.com/nfpeducation for dates and registration or for the on‐demand
versions.
The 2013 Government webcast series offers the following topics:
AICPA State & Local Government Audit Guide review
Annual Government A&A update
Mobile computing
Government pension standards
Other topics covered in the 2012 webcast series included:
Cloud computing
Construction audits
Forensic accounting
Performance audits
Seminars and Events
You’ll be invited to attend a number of conferences and networking events presented by
Moss Adams and distinguished guest speakers. Our events are an opportunity for you and your
staff to meet our professionals, share best practices with industry peers, and earn CPE.
Upcoming events:
In 2013, professionals from our Government Practice have and will participate in the following
events:
AICPA Governmental A&A conference
AICPA Governmental and Not-for-Profit Training Program
AICPA National Governmental A&A Update conference
American Public Power Association Business and Financial Conference
Association of Government Accountants – local chapters
GFOA annual conference
Proposal for Otay Water District | 26
CONNECT WITH US
We offer a variety of fast and easy ways to help you stay up to date on accounting topics, events,
webcasts, and more, right from your PC, tablet, or smartphone:
Like us on Facebook to stay informed about events, seminars, webcasts, and more:
www.facebook.com/mossadamsllp
We frequently tweet about events, regulatory changes, and more.
Follow us: @Moss_Adams
Connect with our firm and our people on the world’s largest professional network:
www.linkedin.com/company/moss-adams-llp
Get the latest insights, resources, and event announcements from Moss Adams, delivered right
to your inbox: www.mossadams.com/subscribe
Insights, resources, and more, available through your RSS reader:
www.mossadams.com/RSS
Watch educational whiteboard sessions, webcasts, and other informative videos:
http://www.youtube.com/mossadamsllp
Your phone may be smart, but does it have Insights? Read articles, watch videos, and more on
our free app for iOS and Android: http://www.mossadams.com/app
Proposal for Otay Water District | 27
EXHIBIT A
PEER REVIEW
Proposal for Otay Water District | 28
Peer Review Report (Cont.)
Proposal for Otay Water District | 29
EXHIBIT B
RFP APPENDIX C
Proposal for Otay Water District | 30
RFP APPENDIX D
Proposal for Otay Water District | 31
RFP APPENDIX F
Proposal for Otay Water District | 32
RFP Appendix F (continued)
Prepared by:
Olga Darlington, Senior Manager
Julie Desimone, Partner
Moss Adams LLP
9665 Granite Ridge Drive, Suite 600
San Diego, CA 92123
SEALED COST SUBMITTAL
Otay Water District
For Professional Auditing Services
Proposal for Otay Water District |
November 1, 2013
Otay Water District
Kevin Koeppen, Finance Manager
2554 Sweetwater Springs Boulevard
Spring Valley, CA 91978‐2004
Dear Mr. Koeppen:
I, Julie Desimone, am entitled to represent the firm, empowered to submit the bid, and authorized to
sign a contract with the District.
Moss Adams is committed to competitive fees that are commensurate with the experience and
necessary level of service described in this proposal. At all times, we want you to feel that the dollars
you spend for our professional services bring you exceptional value.
Our fees are based upon our assessment of the audit scope, our knowledge of the industry issues, the
risks inherent in your business, and the effort required to complete a thorough audit. Based on our
understanding of your service needs and the nature of your operations we have prepared the
following fee estimate.
The total all‐inclusive maximum price for the 2014 engagement is $48,254.
We acknowledge that changing auditors can be disruptive to your staff’s routine, since a new audit
team needs to spend time learning your systems. Because of this assimilation period, fees associated
with the first year with a new audit firm tend to be higher than normal. We have absorbed the first‐
year start‐up costs of our fee estimate.
Thank you for your consideration.
Sincerely,
Olga Darlington, CPA, Senior Manager Julie Desimone, CPA, Partner
For Moss Adams LLP For Moss Adams LLP
425‐551‐5712 503‐478‐2101
Olga.Darlington@mossadams.com Julie.Desimone@mossadams.com
Proposal for Otay Water District | 2
RATES BY PARTNER, SPECIALIST, AND
SUPERVISORY STAFF
SCHEDULE OF PROFESSIONAL FEES AND EXPENSES
FOR THE AUDIT OF THE JUNE 30, 2014, FINANCIAL STATEMENTS
GENERAL PURPOSE FINANCIAL STATEMENTS, AGREED‐UPON PROCEDURES & CAFR REVIEW
Hours Standard Hourly
Rates
Quoted Hourly
Rates Total
Partner 7 425 288 2,016
Senior Manager 39 335 228 8,892
Manager 55 250 170 9,350
Senior 82 185 125 10,250
Staff 102 160 108 11,016
Subtotal 285 $41,524
SUPPORTING SCHEDULE FOR STATE CONTROLLER’S REPORT
Hours Standard Hourly
Rates
Quoted Hourly
Rates Total
Partner 1 425 288 288
Senior Manager 1 335 228 228
Manager 5 250 170 850
Staff 8 160 108 864
Subtotal 15 $2,230
Any costs incurred by us to become acquainted with the systems, records, and procedures will be borne
by Moss Adams because we consider these costs to be an investment in our clients.
Out‐of‐Pocket Expenses: Estimated not‐to‐exceed $4,500
Meals and lodging: Most of the audit team will be coming from our San Diego office, so we will have
limited lodging costs.
Transportation: Most of the audit team will be coming from our San Diego office, so the
transportation costs will be limited to mileage and parking.
Other (specify): Our out‐of‐pocket expenses are billed using per diem rates.
Proposal for Otay Water District | 3
ADDITIONAL INFORMATION
Year Round Service
Part of the value we provide to your business is a commitment to maintaining close and regular
contact with you throughout the year. We’re not once‐a‐year auditors who disappear for many
months, only to return in time for the next audit. We’re a constant resource for questions and advice,
with a quick response time. Our policy is to not charge for short telephone calls seeking miscellaneous
advice, unless those consultations require significant additional work or research. If a matter requires
further follow‐up, we will discuss a fee estimate with you before incurring significant time. Our fee
also includes board presentations.
Subject The Details
Client Acceptance
Procedures
The scope of work and fee quotes are subject to our client acceptance process,
which 1) verifies that all parties understand the specific services we are being
asked to perform, 2) ensures contract terms are acceptable to both parties and in
agreement with professional standards, and 3) confirms that we have staffed the
engagement with individuals qualified with the necessary experience to fulfill our
commitments to our prospective client.
Cost Overruns
During the course of the audit, we will measure our progress against our planned
budget. If situations arise that are significantly different than our expectations, we
will bring them to your attention immediately and discuss various options before
we proceed. We meet weekly during the course of fieldwork with the appropriate
parties to ensure there are open lines of communication between our
organizations.
Progress Billing
Progress billings are based on hours and expenses completed at the time of
billing. Bills are due upon receipt. A one-percent finance charge accrues monthly
for accounts over 30 days.
Routine Phone
Calls and E-mails
Our policy is to not charge for short telephone calls seeking miscellaneous
advice, unless those consultations require significant additional work or research.
If a matter requires further follow-up, we will discuss a fee estimate with you
before incurring significant time.
Minor Research and
Consultation
If we are requested to provide minor research or consultation service, we will
estimate the number of hours necessary to provide the requested services. We
will then provide a fee quote for your approval before commencing any work. Our
fees for these services are generally at our standard billing rates.
This Proposal is contingent upon completion of the Moss Adams new client acceptance process,
satisfaction of applicable professional standards (including SAS 84 communications with the prior
auditors), and negotiation of a mutually acceptable contract. We have successfully signed professional
services agreements with thousands of clients, including many public utility districts, and we commit
to issuing an engagement agreement on a timely basis should we be awarded this contract.
Proposal for Otay Water District | 4
APPENDIX E
Proposal for Otay Water District | 5
OTAY WATER DISTRICT
PROPOSAL TO PERFORM ANNUAL AUDITS
November 4, 2013
Proposal to Perform Annual Audits for the
OTAY WATER DISTRICT
Submitted by:
Contact – Richard A. Teaman, CPA
4201 Brockton Avenue, Suite 100
Riverside, California 92501
Telephone No. (951) 274-9500
E-mail: rteaman@trscpas.com
November 4, 2013
TABLE OF CONTENTS
Page Number
Letter of Transmittal 1 - 2
Firm Profile 3
License and Independence 3
Participation in Peer Review Program 4
Range of Activities 4
Audit Staff Technical Qualifications and Experience 4 - 5
Prior Engagements with the Otay Water District 5
Current Municipal Audit Clients and References 5 - 10
Single Audits 10
GFOA Award Programs for Financial Statements 11
Audit Approach 11 - 15
Scope of Services 16
Identification of Anticipated Potential Audit Problems 16
Appendix A - Peer Review Report 17
Appendix B - Audit Team Resumes 18 - 22
Appendix C – Proposer Guarantees 23
Appendix D – Proposer Warranties 24
OTAY WATER DISTRICT
3
Firm Profile
Teaman, Ramirez & Smith, Inc., founded in approximately 1929, has specialized in auditing
governmental agencies in excess of eighty years. The firm’s audit partners have over 35 years of
combined experience auditing California governments. The firm is a local firm based in Riverside,
California and totals thirty people, including 3 partners. The government audit staff consists of eight
members who devote approximately 80% of their time to government audits. Our goal is to maintain
continuity of staff throughout the audit contract. The audit for the District will be conducted by the
following full-time audit staff:
1 - Municipal Audit Partner
1 - Municipal Audit Manager
1 - Municipal Audit Senior Accountant
2 - Municipal Staff Accountants
License and Independence
Our firm, all partners and key professional staff are licensed by the California State Board of
Accountancy to practice in the State of California. Our firm is independent of the Otay Water District
and its component units in accordance with generally accepted auditing standards as promulgated by
Rule 101 of the American Institute of Certified Public Accountants Code of Professional Ethics,
generally accepted government auditing standards promulgated by the U.S. General Accounting Office
(GAO), and the rules of the California State Board of Accountancy and Accounting Oversight Board.
We will provide the District with written notice of any professional relationships entered into during the
period of our engagement that may impair our independence.
We have not had any professional relationships involving the Otay Water District for the past five years.
We will provide the District with written notice of any professional relationships entered into during the
period of our engagement that may impair our independence, if necessary.
As part of the firm’s quality control system, the firm maintains a library which contains the authoritative
rules on independence. All professional employees are required to review the firm’s client list and sign
a representation letter annually that acknowledges their familiarity and compliance with the firm’s
independence, integrity and objectivity policies and procedures. New clients are announced periodically
as new clients are obtained.
OTAY WATER DISTRICT
4
Participation in Peer Review Program
Our firm underwent peer reviews by the American Institute of Certified Public Accountants in July 1990,
August 1993, June 1996, July 1999, June 2002, June 2005, August 2008, and November 2011, and the State
Controller’s Office in August 1990 and received unqualified opinions on each review, which included
reviews of specific government engagements. There have been no disciplinary or regulatory actions taken
against our firm. A copy of our most recent peer review report is included in Appendix A.
Range of Activities
The firm's range of activities, besides municipal audits, includes commercial audits, reviews,
compilations, fraud examinations, financial services, all types of tax returns and tax planning,
accounting systems assistance, and management advisory services. In addition, over the years, our firm
has advised local governments on various issues including real estate transactions, self-insurance
reserves, bond issues and the implementation of new accounting standards. We compiled financial
statements for 22 assessment districts and community facilities districts for the County of Riverside
during the late 1990s and early 2000 years. Our firm has advised many local governments on various
issues, including the implementation of new accounting pronouncements, along with a variety of other
services, including the following:
Agreed upon procedure engagements relating to dissolution of RDA’s.
Special agreed upon procedures engagements relating to golf course receipts and other activities.
Audit of contract refuse hauler companies seeking rate increases.
Special gross receipts audits for compliance with City business license tax.
Special audits of motels and hotels for compliance with payment of transient occupancy tax.
Assistance with payroll tax related matters.
Assistance with recording activities resulting from the issuance of bonds.
Preparation of appropriations limit resolutions and documentation relative to Government Code
Section 7902 (a) and 7910.
Preparation of street reports, and various State Controller’s Reports.
Internal Control evaluations and recommendations, assistance with fraud prevention programs.
Audit Staff Technical Qualifications and Experience
We plan to provide continuity of audit staff from year to year, which is in the best interest of the District
and is most efficient from our firm’s perspective. Additionally, the audit partner assigned to this
engagement is a working partner and therefore will be involved with much of the engagement each year.
OTAY WATER DISTRICT
5
The audit staff represents highly trained government auditors. While staff training is a continual
process, because of our high level of audit supervision, we avoid putting our clients in a position of
having to “train” the auditors. All audit staff are required to complete at least 80 hours of continuing
education every 2 years, with a majority of these hours relating specifically to government accounting
and auditing subjects. Continuing education requirements are met through classes put on by
professional organizations, such as the CSCPA, GFOA, the AICPA, along with an intensive in-house
training program devoted to government accounting and auditing subjects.
Resumes for the key individuals serving your District are included at Appendix B.
Prior Engagements with the Otay Water District
Although not currently under contract, we have been the District’s auditor in the past. We have not had
any professional relationships involving the Otay Water District for the past five years. We will provide
the District with written notice of any professional relationships entered into during the period of our
engagement that may impair our independence, if necessary.
Current Municipal Audit Clients and References
The Otay Water District understandably desires that its auditors have proven experience, in-depth
knowledge and technical expertise in dealing with the unique issues facing governmental entities. Our
practice has been active in the audit of governmental entities for over 80 years. The following is a
partial list of current municipal audit clients:
City of Adelanto
Town of Apple Valley*
Apple Valley Redevelopment Agency
City of Banning*
City of Buena Park*@
Banning Redevelopment Agency
Banning Transit System
City of Big Bear Lake*
Big Bear Lake Fire Protection District
Big Bear Lake Improvement Agency
City of Blythe*#
Blythe Financing Authority#
Blythe Redevelopment Agency
City of Capitola@
Capitola Redevelopment Agency
Carpinteria Sanitary District#
Central Basin Municipal Water District*@
Channel Islands Beach Community Services
District#
City of Chino*
Chino Redevelopment Agency
Citrus Pest Control
District No. 2#
City of Coachella*
Coachella Fire Protection District
Coachella Redevelopment Agency
Coachella Sanitary District
Coachella Valley Association of Governments
Coachella Valley Joint
Powers Insurance Authority
Coachella Valley Mosquito and
Vector Control District
Coachella Valley Public Cemetery District#
Coachella Valley Recreation and Park District
Coachella Valley Resource Conservation
District
Coachella Water Authority
City of Colton*
OTAY WATER DISTRICT
6
Colton Redevelopment Agency
City of Corona*@
City of Corona Dial-A-Ride Fund
Corona Parking Authority
Corona Redevelopment Agency
Cove Communities Public Safety Commission
City of Dana Point*@
City of Desert Hot Springs
Desert Hot Springs Redevelopment Agency
Desert Resorts Regional Airport Authority
City of Diamond Bar*
City of Eastvale@#
East Valley Resource Conservation District
City of El Segundo*@
Elsinore Valley Municipal Water District*@
Encina Wastewater Authority@
City of Escondido*@
Escondido Community Development
Commission
Fern Valley Water District#
City of Galt@
Galt Redevelopment Agency
Goleta Sanitary District
City of Grand Terrace*
Grand Terrace Redevelopment Agency
City of Hemet*@
Hemet Redevelopment Agency
City of Highland
Home Gardens Sanitary District
Idyllwild Water District
City of Indian Wells
Indian Wells Redevelopment Agency
City of Indio*
Indio Civic Center Authority
Indio Public Financing Authority
Indio Redevelopment Agency
Inland Empire West Resource Conservation
District*
City of King City*
King City Redevelopment Agency
City of Lake Elsinore*@
Lake Elsinore Public Financing Authority
Lake Elsinore Recreation Authority
Lake Elsinore Redevelopment Agency
Lake Elsinore Transit System
City of La Puente*@
La Puente Redevelopment Agency
Lee Lake Water District
City of Loma Linda*
Loma Linda Redevelopment Agency
Mammoth Community Water District#
March Inland Port Airport Authority#
March Joint Powers Authority*#
March Joint Powers – Caretaker
March Joint Powers Redevelopment Agency
March Joint Powers Utility Authority#
Mojave Desert and Mountain Integrated Waste
Management Authority
City of Moorpark*@
Moorpark Redevelopment Agency
City of Murrieta*@
City of Needles*
Needles Public Financing Authority
Needles Redevelopment Agency
Newhall County Water District
City of Norco
OMNITRANS
City of Ontario*
Ontario Industrial Development Authority
Ontario Redevelopment Agency
Ontario Redevelopment Financing Authority
Otay Water District@
City of Palm Desert*
Palm Desert Redevelopment Agency
Palm Springs Civic Center Authority
Palo Verde Cemetery District
Palos Verdes Peninsula Transit Authority
Palos Verde Valley Transit Agency
City of Perris*#@
Perris Housing Authority#
Perris Joint Powers Authority#
Perris Public Financing Authority#
Perris Redevelopment Agency
Perris Utility Authority#
Pine Cove Water District
Pinyon Pines County Water District
City of Rancho Mirage*@
Rancho Mirage Redevelopment Agency
Rancho Mirage Transit Fund
City of Riverside*@
Riverside Redevelopment Agency
County of Riverside*
OTAY WATER DISTRICT
7
Riverside Civic Center Authority
Riverside County A.D.s 159 & 161
Riverside County Asset Forfeiture Accounts
Riverside County C.F.D.s 88-8 & 87-1
Riverside County Desert Judicial District
Riverside County Economic Development
Agency (RDA & Successor to RDA) #
Riverside County Flood Control & Water
Conservation District#@
Riverside County Habitat Conservation Agency
Riverside County Judicial District
Riverside County Money Purchase Pension
Plan
Riverside County Regional Park & Open Spaces
District
Riverside County Sheriff's Department Asset
Forfeiture Accounts
Riverside County Transportation Commission
Riverside Parking Authority
Riverside - San Bernardino Housing & Finance
Agency
Riverside Transit Agency*
Riverside Transit Fund
Running Springs Water District
City of San Bernardino*
San Bernardino Associated Governments
San Bernardino County-Chino Civic Center
Authority
San Bernardino County-Needles Public
Facilities Authority
City of San Jacinto*
San Jacinto Redevelopment Agency
San Jacinto Mountain Area Water Study
Agency*
City of Santa Paula*@
Santa Paula Redevelopment Agency
City of Santee*@#
Santee Public Finance Authority#
Saticoy Sanitary District
City of Solvang@
City of South El Monte*
South Orange County Wastewater Authority
Southern Coachella Valley Community Services
District#
Sunline Transit Agency*
City of Tehachapi*
Tehachapi-Cummings County Water District@
Thermal Sanitary District
Triunfo Sanitation District@
City of Twentynine Palms@
Twentynine Palms Water District
Valley Sanitary District
Van Horn Regional Treatment Facility
Ventura Regional Sanitation District@
Victor Valley Economic Development
Authority
Victor Valley Wastewater Reclamation
Authority*
Water Replenishment District of Southern
California
West Valley Vector Control District
Western Municipal Water District
City of Yucaipa*
Town of Yucca Valley*@
Yucca Valley Community Center Authority
Yucca Valley Financing Authority
Yucca Valley Redevelopment Agency
* - Single Audit Procedures Performed (in
accordance with OMB Circular A-133)
# - Current Clients
@ - Participated in CSMFO and/or GFOA
award programs
OTAY WATER DISTRICT
8
The following are audit client references for which similar services have been provided:
1) Ron Carr, Finance Director
City of Perris
(951) 943-2906
101 North D Street
Perris, California 92570
Engagement partner: Rich Teaman
Total Hours: Approx. 1200/year
a. The City of Perris incorporated in 1911 as a General Law City and provides the following
services: general administrative services, public safety (police and fire), highways and streets,
culture-recreation, community development (planning, building, zoning), water, sewer and
sanitation. Our firm conducted the annual audit of the City of Perris for the years ended June
30, 1998 through 2013 (including Single Audit in each of those years except 2005, 2006 &
2007), and provided assistance with the State Controller's Report preparation, Street Report
preparation, implementation of GASB 34, conversion to a full CAFR format, assistance in
obtaining the GFOA and CSMFO awards of excellence in financial reporting and other areas
as requested by the City.
b. The Perris Redevelopment Agency consisted of three project areas and annual expenditures of
approximately $15 million. We performed the audit of the Agency for the years ended June 30,
1998 through 2011 including preparation of the Annual Report of Financial Transactions to the
State Controller (State Controller's Report), Statement of Indebtedness preparation,
implementation of GASB 34 and performance of agreed upon procedures engagements relating
to the transfer to the successor agency. We audited the Successor Agency as part of the City
upon dissolution of the RDA in January 2012 and for June 30, 2013.
c. We have audited the Perris. Public Financing Authority since 1998. Our services included
preparation of the Annual Report of Financial Transactions to the State Controller (State
Controller's Report) and implementation of GASB 34.
d. We have audited the Perris Utility Authority since 2009. Our services included preparation of
the Annual Report of Financial Transactions to the State Controller (State Controller's Report)
and implementation of GASB 34.
e. We have audited the Perris Housing Authority for 2013, the year of its creation. Our services
included preparation of the Annual Report of Financial Transactions to the State Controller
(State Controller's Report) and implementation of GASB 34.
OTAY WATER DISTRICT
9
f. We have audited the Perris Joint Powers Authority for 2013, the year of its creation. Our
services included preparation of the Annual Report of Financial Transactions to the State
Controller (State Controller's Report) and implementation of GASB 34.
2) Peggy Sanchez, Fiscal Manager
Successor Agency to Riverside County Redevelopment Agency
(951) 955-8916
4080 Lemon Street, 4th Floor
Riverside, California 92501
Engagement Partner: Rich Teaman
Total Hours: Approx. 260/year
The Redevelopment Agency for the County of Riverside was formed under Section 33,000 ET.
Seq. of the Health and Safety Code and consists of five separate project areas. The Agency assisted
the County in elimination blight from designated areas and attempts to achieve desired
development, reconstruction and rehabilitation including but not limited to: residential,
commercial, industrial and retail. Our firm conducted the annual audit for the Agency for the years
ended June 30, 1992 through January 31, 2012. Our services included assistance with the recording
of certain bond issues and performance of agreed upon procedures engagements relating to the
transfer to the successor agency. We have been contracted to perform an audit of the separate
financial statements of the successor agency for June 30, 2013.
3) Mammoth Community Water District
Sandra Hageman, Finance Manager
(760) 934-2596
1315 Meridian Blvd
Mammoth Lakes, CA 93546
Engagement Partner: Rich Teaman
Total Hours: Approx. 320/year
The Mammoth Community Water District was formed in 1957 for the purpose of providing water
distribution services as well as wastewater collection and treatment facilities for the residents and
businesses of the Mammoth Lakes area, serving more than 2,500 customers. Our firm conducted
the annual audit for the District for the years ended March 31, 2005 through March 31, 2013. Our
services included assistance in preparing the State Controller’s report and an appropriations review
report.
OTAY WATER DISTRICT
10
4) Fern Valley Water District
Jessica Priefer, Accounting Manager
(951) 659-2200
55790 South Circle
Idyllwild, CA 92549
Engagement Partner: Rich Teaman
Total Hours: Approx. 85/year
The Fern Valley Water District was formed in 1958 under section 30,000 et. Seq. of the Water
Code for the purpose of providing water and water treatment to the Idyllwild service area, serving
more than 3,000 customers. Our firm conducted the annual audit for the District for the years
ended June 30, 2004 through June 30, 2013. Our services included assistance in preparing the State
Controller’s report and an appropriations review report.
5) Hamid Hosseini, Finance Director
Carpinteria Sanitary District
(805) 684-7214
5300 Sixth Street
Carpinteria, California 93013
Engagement Partner: Rich Teaman
Total Hours: Approx. 115/year
The Carpinteria Sanitary District was formed in April 1928, for the purpose of operation and
maintenance of sewer collection, transmission and treatment facilities serving the southern part of
Santa Barbara County. Our firm conducted the annual audit for the District for the years ended
June 30, 2006 through June 30, 2013. Our services included assistance in preparing the State
Controller’s report, assistance in obtaining the GFOA award of excellence in financial reporting
and an appropriations review report.
Single Audits (in accordance with OMB Circular A-133)
As indicated in the above list of clients, our firm performs single audits in accordance with OMB
Circular A-133 for several clients each year. In addition to the above list, our firm has performed single
audits for numerous other clients, involving many different federal programs. The Partner in charge of
the District’s audits has 30 years of experience performing single audits. We will take into account the
“ARRA” Single Audit requirements during our audit.
OTAY WATER DISTRICT
11
GFOA Award Program for Financial Statements
Our firm has been providing assistance to California governments in obtaining the GFOA and/or
CSMFO awards for financial reporting for many years. We have helped various governments obtain the
awards for the first time, and in addressing comments from previous years. We would be glad to assist
the District in obtaining the GFOA award, if desired. To date, all of our clients’ attempts to obtain these
awards have been successful.
Audit Approach
The engagement partner is a working partner and will be involved in much of the audit. He will assume
overall responsibility for services provided to the District and its component units. He will also serve as
a technical consultant to the Finance Department. He will provide overall guidance to the audit staff.
The engagement partner will be responsible for the primary portion of the field audit, including
preparation of all audit reports. The senior accountant and staff accountants will perform audit field
work under the supervision of the manager and engagement partner.
Our past experience, relating to our approach to the audits, has indicated that the most important service
that can be rendered to clients is to be available at all times during the year. This approach allows the
clients the opportunity to consult with the auditors about technical problems and alternative approaches
to accounting issues that arise during the year.
We take a customized approach to each and every audit. We will apply the recently adopted “Risk
Assessment” audit standards to your audits. An overriding objective throughout the planning process is
the identification of risks that should be assessed as to whether they could result in material
misstatement of the financial statements. We perform risk assessment procedures to provide a
satisfactory basis for the assessment of risks at the financial statement and relevant assertion levels.
Obtaining an in-depth understanding of the entity and its environment, including its internal control, is
an essential aspect of the consideration of risk. We use a variety of risk assessment procedures when
obtaining this understanding, including observation and inspection (walkthroughs), and inquiries of
management and others, discussions among the engagement team, and preliminary analytical
procedures. Some aspects of the risk assessment procedures can only be determined after information is
gathered about the entity and its environment; and therefore, we tailor our procedures in response to the
information gathered. The results of our risk assessment determine of the nature, timing, and extent of
further audit procedures to be performed in response to those risks.
Additionally, we have incorporated SAS (Statement on Auditing Standard) No. 99, Consideration of
Fraud in a Financial Statement Audit, into our audit process. As a result, we will specifically: 1) evaluate
whether programs and controls address identified fraud risks and whether the controls are suitably
designed and placed in operation and; 2) assess the fraud risks, taking into account our evaluation, to
OTAY WATER DISTRICT
12
determine whether an audit response is required. As part of this assessment we will discuss how fraud
could possibly occur and be prevented with various District personnel. Additionally, we will examine
adjusting journal entries as part of our assessment. Under SAS 99 we are required to review and assess
the District’s operations with regard to fraud. Realizing the sensitivity of such a subject, we will conduct
our procedures in such a way as to not cause alarm. We will take the time to explain the reasoning of
why we are asking such questions and that they are not meant to be accusatory but rather are necessary
for us to complete our assignment. This requirement applies to all financial statement auditors but we
believe our communicative approach is superior to others.
Our sampling methods are designed to provide the most coverage possible without expending excess
time where impractical. We also concentrate efforts towards those areas known to be susceptible to
error. Sample sizes will depend upon our preliminary assessment of control risk and the extent of our
planned substantive tests and analytical procedures.
Shortly after our appointment as auditors, we will schedule a preaudit planning meeting during which
we will discuss any special concerns, needs and the timing of the audit with appropriate members of the
District’s staff. We will also schedule audit progress meetings and an exit conference with the
appropriate District staff during our engagement to discuss any findings and issues we encountered
during the audit. All of our recommendations will be discussed with appropriate personnel in a timely
manner. Drafts of all financial reports and management letters will be submitted prior to the issuance of
final reports.
We are aware of the amount of additional work and inconvenience the annual audit brings to the
District’s staff. However, we feel our service approach, and the experience level of the Partner and staff
assigned to your audit, will eliminate many of the common problems experienced during an audit, such
as:
recommendations made without a thorough understanding of the feasibility of the
recommendation;
“year-end surprises;”
new and inexperienced audit staff each year, without adequate supervision.
The fieldwork will normally be coordinated with District staff and begin as soon as the District’s books
and records are in auditable form. This normally takes place in two stages. Each year we will update our
knowledge of your major internal accounting control systems and test such systems (risk assessment).
At the same time, District staff will be interviewed in order to assist in resolving any shortcomings
before performing the field work portion of the audit. This generally is completed prior to year-end and
often leads to worthwhile suggestions for improving internal controls as well as the efficiency and
effectiveness of accounting operations and procedures. All of our recommendations will be discussed
OTAY WATER DISTRICT
13
with appropriate District personnel in a timely manner, and if appropriate, in a formal written
management letter at the conclusion of the audit. In addition, we will complete as much of the single
audit compliance, if applicable, in this stage of the audit. We will review the minutes of the District
Board meetings during both stages of the audit.
We use models based on statistical sampling theories to help determine sample sizes using nonstatistical
sampling methods as necessary for our substantive tests of balances and transactions, tests of controls
and tests of compliance. The objective of tests of compliance is to determine whether an organization
has complied with laws and regulations that may have a material effect on each major program.
Therefore, we select samples that will provide sufficient evidence for that purpose. After defining the
population, we determine sample sizes and select samples from each major program. Factors that may
affect the sample sizes include the following:
a) The amount of expenditures for the program and the individual awards;
b) The newness of the program or changes in its conditions;
c) Prior experience with the program, particularly as revealed in audits and other evaluations;
d) The extent to which the program is carried out through subreceipients;
e) The level to which the program is already subject to program reviews or other forms of
independent oversight;
f) The adequacy of controls for ensuring compliance;
g) The expectation of adherence or lack of adherence to the applicable laws and regulations; and
h) The potential impact of adverse findings.
The audit team will have laptop computers onsite during the audit fieldwork utilizing state-of-the-art
software. We utilize programs such as Microsoft Excel, CS Engagement, Checkpoint and Firm Flow to
assist in our audit procedures and provide for greater efficiency and effectiveness. All audit staff have
significant experience working with many various accounting systems in our government audits.
Analytical procedures will be performed in the planning stage of the audit (risk assessment process) and
in our substantive testing, based on the results of our risk assessment. These procedures will include
comparing account balances to the prior year and to the current period’s budget, and consideration of
expected relationships among the accounts and periods. Analytical procedures will also be performed in
the overall review stage of the audit.
OTAY WATER DISTRICT
14
Our audit approach recognizes the importance of laws and regulations in planning the audit of a local
governmental entity. As a part of the audit, our firm obtains an understanding of those laws and
regulations that have a direct and material effect on the determination of financial statement amounts.
We then design the audit to provide reasonable assurance of detecting material instances of
noncompliance. We obtain our understanding of applicable laws and regulations by becoming familiar
with the following:
The terms and provisions of grant agreements and contracts.
State and federal restrictions affecting funding received by the District; i.e., gas tax law, etc.
The Municipal Code of the District.
State laws regarding authorized investments, spending limits, debt limits, etc.
District policies regarding investments, purchasing, budgets, and the establishment of funds.
Bond covenants of outstanding issues.
Personnel Policies adopted by the District.
Other laws and regulations as appropriate in the circumstances.
Our review of the internal control will be by questionnaire and procedural write-up of your accounting
system. Each of the approaches requires inquiry and observation of District personnel and operations.
We will also utilize the District’s budget, organizational charts, financial reports, policies and
procedures, and other applicable documents. Comments and recommendations relating to the accounting
system will be discussed with appropriate District personnel and where appropriate they may be
included in our reports. Our recommendations will be directed at safeguarding District assets,
improving the effectiveness of District procedures, and improving the reporting of financial information,
as applicable.
The second stage of the audit is primarily concerned with auditing the final numbers and disclosures that
will appear in the District’s financial statements and will begin as soon as the District’s books and
records are ready for audit. Drafts of all financial reports and management letters will be submitted prior
to the issuance of final reports. We have a proven track record of delivering reports on time. Each year
we will initiate an exit conference to discuss any suggestions, which either of us may have for improving
the conduct of the annual audit process, management letters, or any other matters of interest.
Throughout the year we are always available for meetings or discussions in order to meet your needs.
Findings and reports shall be kept confidential and reported only to the District.
OTAY WATER DISTRICT
15
In the event that any irregularity in records indicates the District may have suffered or will suffer a
monetary loss, we will report such loss to the appropriate District personnel immediately upon discovery
in the form of a written report.
Responses to District notifications will be prompt and all reports will be remitted in a timely manner to
meet your needs. We make it a practice to be proactive in providing guidance and assistance to our
audit clients throughout each fiscal year to ensure proper and timely implementation of new and
significant accounting pronouncements, and also with laws and regulations.
The following includes the proposed segmentation of the audit engagement, and the level of staff
involved for each segment:
Level of Estimated
Description Staff Hours
Preaudit planning with District staff. Detail audit plan provided. Partner, Senior 4
Entrance conferences and auditors perform interim audit
procedures, including Single Audit procedures.
Partner, Senior,
Staff
143
Progress conference (interim work complete). Partner, Senior 2
Auditors mail all necessary audit confirmations. Senior, Staff 4
District Staff provides trial balances and supporting schedules for
audit. Auditors commence final examination procedures.
Partner, Senior,
Staff
168
Exit conference where auditors propose AJE’s and discuss internal
control and compliance findings from the audit, as applicable.
Partner, Senior
1
Auditors prepare draft financial statements and reports, including
single audit and management letter.
Partner, Manager,
Senior, Staff
50
District staff reviews draft financial statements and reports
provided by auditors.
Applicable District
Staff
N/A
All reports are finalized and submitted. Partner, Senior 8
Presentations to Audit Committee and BOD Partner 4
Assistance expected from District staff will include providing us with documents and information
included in our comprehensive request list provided at the start of the audit process, answering
operational and procedural type questions, and preparing confirmation letters.
OTAY WATER DISTRICT
16
Scope of Services
The scope of the audits will be to perform the audits in accordance with generally accepted auditing
standards; the A.I.C.P.A. industry audit guide, Audits of State and Local Governmental Units, as
amended; the Government Finance Officers Publication, Governmental Accounting, Auditing and
Financial Reporting, as amended; the standards for financial audits contained in the U.S. General
Accounting Office publication Government Auditing Standards, the Single Audit Act, as amended, and
the Office of Management and Budget Circular A-133, applicable State Audit Guides, as applicable to
the issuance of the reports listed in the RFP.
The engagement will include assistance with the preparation of Annual Report of Financial Transactions
to the State Controller and a report on Applying Agreed Upon Procedures in relation to the District’s
Investment Policy.
Identification of Anticipated Potential Audit Problems
We do not anticipate any significant audit problems for this engagement, other than the extra work
normally required for a first-year audit in obtaining applicable documents and information. We will
provide a detailed request list early in the audit process to ensure the audit progresses in a timely
manner. Should any other issues arise, we will discuss them with appropriate District staff at that time.
APPENDIX A
APPENDIX B
18
AUDIT TEAM RESUMES
Richard A. Teaman, CPA, CGFM, CGMA, Audit Partner
Rich Teaman has thirty years’ experience auditing California organizations. He is a member of the
American Institute of Certified Public Accountants, the Association of Government Accountants, the
California Society of Municipal Finance Officers, the California Society of Certified Public Accountants
(CSCPA), California Special Districts Association, the Government Finance Officers Association, the
Association of Local Government Auditors, the Association of Certified Fraud Examiners and was the
chairman of the Governmental Accounting and Auditing Committee of the Citrus Belt Chapter (now the
Inland Empire Chapter) of the California Society of Certified Public Accountants from 1991 to April
1997. He was the chairman of the Governmental Accounting and Auditing committee of the California
Society of Certified Public Accountants at the state level from 2004 to 2006. He was the Co-Chairman
of the California Committee on Municipal Accounting (a joint committee of representatives of the
League of California Cities and the California Society of Certified Public Accountants) from 2006 to
2009. He was part of a five-person final review board that evaluated financial statements under the
California Award Program of the Professional and Technical Standards Committee of CSMFO and, as
such, was responsible for the revision of the reviewer’s checklist from 1993 to 1996. He was also the
President for the Citrus Belt Chapter of the California Society of Certified Public Accountant for the
1999-00 fiscal year, Vice President during the 1997-98 and 1998-99 fiscal years, Treasurer during the
1996-97 fiscal year and Board Member during the 1995-96 fiscal year. Mr. Teaman is also an instructor
for our in-house continuing education program and has been an instructor for the California Society of
Certified Public Accountants.
Mr. Teaman received his Bachelor of Science Degree in Business Administration with a concentration
in Accounting from California State University, San Bernardino. He is currently licensed to practice as a
CPA in California.
Mr. Teaman’s governmental auditing experience includes the following cities, redevelopment agencies
and special districts:
Client Name
City of Banning*
Fiscal Year(s)
94-95 thru 96-97
Client Name
Mammoth Community Water District
Fiscal Year(s)
04-05 thru 12-13
Banning Redevelopment Agency 94-95 thru 96-97 March Inland Port Airport Authority 97-98 thru 11-12
City of Big Bear Lake* 83-84 thru 89-90 March Joint Powers Authority 94-95 thru 12-13
Big Bear Lake Fire Protection District 83-84 thru 89-90 March Joint Powers – Caretaker 96-97 thru 04-05
Big Bear Lake Improvement Agency 83-84 thru 89-90 March Joint Powers – RDA 96-97 thru 11-12
City of Blythe 92-93 thru 11-13 March Joint Powers Utility Authority 03-04 thru 12-13
Blythe Public Finance Authority 97-98 thru 11-13 City of Needles* 88-89 thru 92-93
Blythe Redevelopment Agency 92-93 thru 11-12 Needles Public Financing Authority 91-92 thru 92-93
Carpinteria Sanitary District 05-06 thru 12-13 Needles Redevelopment Agency 88-89 thru 92-93
Channel Islands Beach Community
Services District
00-01 thru 11-13
City of Ontario*
Ontario Redevelopment Agency
94-95 thru 96-97
94-95 thru 96-97
Citrus Pest Control District 98-99 thru 12-13 Ontario Redevelopment Financing
City of Coachella* 06-07 and 07-08 Authority 94-95 thru 96-97
19
Coachella Fire Protection District 06-07 and 07-08 Otay Water District 03-04 thru 07-08
Coachella Redevelopment Agency 06-07 and 07-08 City of Palm Desert* 84-85 thru 90-91
Coachella Sanitary District 06-07 and 07-08 Palm Desert Redevelopment Agency 84-85 thru 90-91
Coachella Water Authority 06-07 and 07-08 Palm Springs Civic Center Authority 84-85 thru 88-89
Coachella Valley Association of
Governments
83-84 thru 87-88
Palo Verde Cemetery District
Palos Verdes Peninsula Transit Authority
02-03 thru 06-07
92-93 thru 93-94
Coachella Valley Joint Powers Insurance
Authority
85-86 thru 88-89
City of Perris
Perris Housing Authority
97-98 thru 12-13
12-13
Coachella Valley Mosquito Abatement
District
84-85 thru 92-93
Perris Joint Powers Authority
Perris Public Financing Authority
12-13
97-98 thru 12-13
Coachella Valley Mosquito and
Vector Control District
96-97 thru 97-98
Perris Redevelopment Agency
Perris Utility Authority
97-98 thru 11-12
08-09 thru 12-13
Coachella Valley Public Cemetery
District
93-94 thru 06-07
Perris Valley Cemetery District
Pine Cove Water District
08-09 thru 12-13
83-84 thru 07-08
Coachella Valley Recreation and Park
District*
84-85 thru 90-91
City of Rancho Mirage*
Rancho Mirage Parkview Villas
88-89 thru 90-91
90-91 thru 94-95
City of Colton* 84-85 thru 87-88 Rancho Mirage Redevelopment Agency 88-89 thru 90-91
Colton Redevelopment Agency
City of Corona*
84-85 thru 87-88
83-84 thru 89-90
Retired Senior Volunteer Program
City of Riverside*
1985 thru 1991
83-84 thru 86-87
Corona Redevelopment Agency
City of Dana Point
83-84 thru 89-90
97-98 thru 99-00
Riverside Civic Center Authority
Riverside County Desert Judicial District
96-97 thru 01-02
87-88 thru 88-89
Desert Resorts Regional Airport
Authority
98-00 thru 05-06
Riverside County Flood Control &
Water Conservation District
04-05 thru 07-08
& 12-13
City of Diamond Bar 89-90 thru 93-94 Riverside County Redevelopment Agency 91-92 thru 11-12
City of Eastvale & 12-13 Riverside County Judicial District 88-89 thru 89-90
East Valley Resource Conservation
District
97-98 thru 99-00
Riverside County Regional Park & Open
Space District
91-92 thru 07-08
City of El Sugundo
Elsinore Valley Municipal Water
96-97 thru 98-99
Riverside County Transportation
Commission
84-85
District 95-96 thru 02-03 Riverside Parking Authority 84-85 thru 85-86
City of Escondido
Escondido Community Development
98-99
Riverside-San Bernardino Housing &
Finance Agency
02-03 thru 85-86
Commission 98-99 Riverside Transit Agency* 84-85 thru 85-86
Fern Valley Water District
City of Galt
02-03 thru 12-13
97-98
City of San Bernardino*
San Bernardino County Chino Civic
83-84 thru 84-85
Galt Redevelopment Agency 97-98 Center Authority 84-85 thru 00-01
Goleta Sanitary District
City of Grand Terrace
97-98 thru 11-12
92-93 thru 94-95
San Bernardino Associated Governments
City of SanJacinto*
83-84 thru 85-86
83-84 thru 87-88
Grand Terrace Redevelopment Agency
City of Hemet*
Hemet Redevelopment Agency
92-93 thru 94-95
92-93 thru 94-95
84-85 thru 85-86
San Jacinto Redevelopment Agency
San Jacinto Mountain Area Water Study
Agency*
83-84 thru 87-88
83-84 thru 88-89
Home Gardens Sanitary District 84-85 thru 86-87 City of Santee 12-13
Idyllwild Water District 84-85 thru 88-89 Santee Public Finance Authority 12-13
City of Indian Wells 83-84 thru 86-87 City of Solvang 97-98
Indian Wells Redevelopment Agency
City of Indio
83-84 thru 86-87
84-85 thru 90-91
Southern Coachella Valley Community
Services District
87-88 thru 12-13
Indio Civic Center Authority
Indio Redevelopment Agency
84-85 thru 88-89
84-85 thru 90-91
Successor Agency to Riverside County
Redevelopment Agency
12-13
Jacqueline Cochran Regional Airport Sunline Transit Agency * 84-85 thru 87-88
Authority 03-04 thru 12-13 Twentynine Palms Water District 96-97 thru 07-08
City of Lake Elsinore* 93-94 thru 03-04
& 12-13
Valley Sanitary District
Ventura Regional Sanitation District
91-92 thru 07-08
94-95 thru 00-01
Lake Elsinore Redevelopment Agency 93-94 thru 03-04 Victor Valley Wastewater
Lake Elsinore Public Financing
Authority
93-94 thru 03-04
& 12-13
Reclamation Authority
Western Municipal Water District
89-90 thru 95-96
96-97 thru 98-99
20
Lake Elsinore Recreation Authority 96-97 thru 03-04
& 12-13
Town of Yucca Valley
Yucca Valley Community Center
95-96 thru 00-01
City of Loma Linda* 83-84 thru 89-90 Authority 95-96 thru 00-01
Loma Linda Redevelopment Agency 83-84 thru 89-90 Yucca Valley Financing Authority 95-96 thru 00-01
Yucca Valley Redevelopment Agency 95-96 thru 00-01
Yuima Municipal Water District 07-08 thru 12-13
* = Single Audit Procedures performed
Mr. Teaman has for the licensing period (licenses are renewed every two years) beginning September 1,
2012, 145 hours of continuing professional education (CPE) with 26 hours in government training.
Included in this training were , the AICPA’s Government Audit Quality Center Annual Update, the
AICPA’s class on The New Data Collection Form & Important Clearinghouse System Changes and
California Society of Certified Public Accountants classes, Accounting and auditing Update, Fraud in
the Governmental & Not for Profit Environments, A-133 Workshop, Employee Benefit Plans: Audit,
Accounting Essentials, Audit Standards Update: Clarity Standards Overview, Governmental Accounting
and Auditing Conference, Financial Statement Disclosures, Revised Auditing Standards, Audits of 401K
Plans and Accounting and Auditing Conference.
During the prior licensing period Mr. Teaman had 214 hours of continuing professional education (CPE)
with 51 hours in governmental training. Included in this training was the GFOA Annual Governmental
GAAP Update, the AICPA’s Government Audit Quality Center Annual Update, the AICPA’s Advanced
Workshop; Practical Guidance for Peer Reviewers and California Society of Certified Public
Accountants classes, California Fraud Case Studies, Accounting & Auditing Conference, Advanced
Compilation & Review, The Basics of Accounting Analysis, Internal Control: Your #1 Defense Against
Errors & Fraud, Fraud in the Government & Not For Profit Environments: What a Steal, FASB Update,
The New Yellow Book: What you Need to Know, and Audit update 2012.
More detailed information can be provided upon request.
21
Richard A. Gallo, Jr., Manager
Mr. Gallo has eleven years of experience auditing California governmental agencies. Mr. Gallo serves as
an instructor for our in-house continuing education program. Mr. Gallo received his Bachelor of Science
Degree in Business Administration, with a concentration in accounting, from the University of California,
Riverside.
Mr. Gallo’s governmental auditing experience includes the following cities, redevelopment agencies and
special districts:
Client Name Fiscal Year(s)Client Name Fiscal Year(s)
Apple Valley, Town of* 2002-03 Perris, City of* 2000-01 to 2012-13
Blythe, City of* 2001-02 & 2003-04 Perris Housing Authority 2012-13
to 2012-13 Perris Joint Powers Authority 2012-13
Blythe PFA, City of 2001-02 & 2003-04 Perris RDA, City of 2000-01 to 2011-12
to 2012-13 Perris PFA, City of 2000-01 to 2012-13
Blythe RDA, City of 2001-02 & 2003-04 Perris Utility Authority 2008-09 to 2012-13
to 2011-12 Perris Valley Cemetery District 2008-09 to 2009-10
Channel Islands Beach Community 2000-01, 2001-02, & Pine Cove Water District 2002-03 to 2003-04
Services District 2003-04 to 2011-13 Riverside Civic Center Authority 2000-01 to 2001-02
Chino Civic Center Authority 2000-01 Riverside City Hall Authority 2001-01 to 2001-02
Citrus Pest Control District No. 2 2003-04, 2004-05 Riverside County Economic
Coachella Valley Public Cemetery Development Agency 2003-04 to 2011-12
District 2003-04 to 2006-07 Riverside County Flood & Water 2005-06 to 2007-08
Eastvale, City of 2012-13 Conservation District & 2012-13
Elsinore Valley Municipal Water Riverside County Open Space and
District 2002-03 Park District 2005-06
Fern Valley Water District 2002-03 to 2011-12 San Bernardino County Library 2000-01
Goleta Sanitary District 2000-01 to 2001-02 San Jacinto Mountain Area Water
Lake Elsinore, City of* 2001-02 to 2003-04
& 2012-13
Study Agency
Santee, City of
2004-05 to 2005-06
2012-13
Lake Elsinore PFA, City of 2001-02 to 2003-04
& 2012-13
Santee Public Finance Authority
Shafter, City of*
2012-13
2007-08 to 2009-10
Lake Elsinore RA, City of 2001-02 to 2003-04
&2012-13
Shafter Community Development
Agency
2007-08 to 2009-10
Lake Elsinore RDA, City of 2001-02 to 2003-04 Shafter Joint Powers Financing
Mammoth Community Water Authority 2007-08 to 2009-10
District 2004-05 to 2012-13 Solvang, City of 2002-03
March Inland Port Airport Authority 2000-01 to 2012-13 Southern Coachella Valley
March Joint Powers Authority* 2000-01 to 2012-13 Community Services District 2002-03 to 2006-07
March Joint Powers Caretaker
March Joint Powers RDA
2000-01 to 2001-02
2000-01 to 2010-11
Successor Agency to Riverside
County Redevelopment Agency
2012-13
March Joint Powers Utility Twentynine Palms, City of* 2007-08 to 2009-10
Authority 2003-04 to 2012-13 Twentynine Palms Redevelopment
Otay Water District* 2004-05 to 2007-08 Agency 2007-08 to 2009-10
Palo Verde Cemetery District 2003-04 to 2004-05 Twentynine Palms Water District 2001-02 thru 2003-04
Valley Sanitary District 2001-02
Western Municipal Water District 2000-01
Yuima Municipal Water District 2007-08 to 2012-13
* = Single Audit Procedures Performed
Mr. Gallo has for the calendar year ending, as of December 31, 2012, 43 hours of CPE with 22 hours in
governmental training.
22
Joshua Calhoun, Senior Accountant
Joshua Calhoun has four years experience auditing governments in California. He is a member of the
American Institute of Certified Public Accountants and the California Society of Certified Public
Accountants (CalCPA).
Mr. Calhoun received his Bachelor of Science Degree in Business Administration with a concentration
in Accounting and minor in Finance from California State University, San Bernardino. He is actively
studying to be licensed to practice as a CPA in California.
Mr. Calhoun’s governmental auditing experience includes the following cities, redevelopment agencies
and special districts:
Client Name Fiscal Year(s)
Client Name
Fiscal Year(s)
City of Blythe* 08-09 thru 12-13 Perris Valley Cemetery District 08-09 thru 12-13
Blythe Public Financing Authority 08-09 thru 12-13 City of Perris* 08-09 thru 12-13
Blythe Redevelopment Agency 08-09 thru 11-12 Perris Redevelopment Agency 08-09 thru 11-12
Channel Islands Beach Community
Service District
08-09 thru 11-12
Perris Public Financing Authority
Perris Utility Authority
08-09 thru 12-13
08-09 thru 12-13
Citrus Pest Control District 12-13 Perris Valley Cemetery District 12-13
Jacqueline Cochrane Regional Airport
Authority
08-09 thru 11-12
Riverside County Redevelopment
Agency
08-09 thru 11-12
Fern Valley Water District 08-09 thru 12-13 City of Shafter 08-09 thru 09-10
March Joint Powers Authority 08-09 thru 10-11 Shafter Community Development
March Joint Powers Redevelopment
Agency
08-09 thru 10-11 Agency
City of Twentynine Palms
08-09 thru 09-10
08-09 thru 09-10
March Joint Powers Utility Authority 08-09 thru 11-12 Twentynine Palms Redevelopment
March Inland Port Airport Authority 08-09 thru 11-12 Agency 08-09 thru 09-10
Mammoth Community Water District 09-10 thru 10-11 Yuima Municipal Water District 08-09 thru 11-12
* = Single Audit Procedures performed
Mr. Calhoun has over 205 hours of continuing professional education (CPE) with 130 hours in
government training. Included in this training were the GFOA Annual Governmental GAAP Update,
Accounting and Auditing with Excel updates, Audit Risk Assessment Standards, and the Governmental
Accounting and Auditing Conference, and American Institute of Certified Public Accountant classes.
More detailed information can be provided upon request.
APPENDIX C
APPENDIX D
OTAY WATER DISTRICT
November 4, 2013
DOLLAR COST BID
3
OTAY WATER DISTRICT
SCHEDULE OF PROFESSIONAL FEES AND EXPENSES
FOR THE AUDIT OF THE JUNE 30, 2014 FINANCIAL STATEMENTS
BASIC FINANCIAL STATEMENTS
Standard Quoted
Estimated Hourly Hourly
Hours Rates Rates Total
Partner 40 $ 170-250 $ 175 $ 7,000
Managers 10 121-165 130 1,300
Supervisory Staff 80 96-120 110 8,800
Staff 150 65-95 90 13,500
Subtotal 30,600
Out-of-Pocket Expenses 0
Fee Discount (8,600)
Total all-inclusive maximum price for 2014 $ 22,000
4
OTAY WATER DISTRICT
SCHEDULE OF PROFESSIONAL FEES AND EXPENSES
FOR THE AUDIT OF THE JUNE 30, 2014 FINANCIAL STATEMENTS
SUPPORTING SCHEDULE FOR CAFR ASSISTANCE
Standard Quoted
Estimated Hourly Hourly
Hours Rates Rates Total
Partner 4 $ 170-250 $ 175 $ 700
Managers 0 121-165 130 0
Supervisory Staff 10 96-120 110 1,100
Staff 5 65-95 90 450
Subtotal 2,250
Out-of-Pocket Expenses 0
Fee Discount (750)
Total all-inclusive maximum price for 2014 $ 1,500
5
OTAY WATER DISTRICT
SCHEDULE OF PROFESSIONAL FEES AND EXPENSES
FOR THE AUDIT OF THE JUNE 30, 2014 FINANCIAL STATEMENTS
SUPPORTING SCHEDULE FOR SINGLE AUDIT
Standard Quoted
Estimated Hourly Hourly
Hours Rates Rates Total
Partner 4 $ 170-250 $ 175 $ 700
Managers 0 121-165 130 0
Supervisory Staff 25 96-120 110 2,750
Staff 30 65-95 90 2,700
Subtotal 6,150
Out-of-Pocket Expenses 0
Fee Discount (2,650)
Total all-inclusive maximum price for 2014 $ 3,500
6
OTAY WATER DISTRICT
SCHEDULE OF PROFESSIONAL FEES AND EXPENSES
FOR THE AUDIT OF THE JUNE 30, 2014 FINANCIAL STATEMENTS
SUPPORTING SCHEDULE FOR STATE CONTROLLER’S REPORT
Standard Quoted
Estimated Hourly Hourly
Hours Rates Rates Total
Partner 1 $ 170-250 $ 175 $ 175
Managers 0 121-165 130 0
Supervisory Staff 2 96-120 110 220
Staff 7 65-95 90 630
Subtotal 1,025
Out-of-Pocket Expenses 0
Fee Discount (225)
Total all-inclusive maximum price for 2014 $ 800
7
OTAY WATER DISTRICT
SCHEDULE OF PROFESSIONAL FEES AND EXPENSES
FOR THE AUDIT OF THE JUNE 30, 2014 FINANCIAL STATEMENTS
SUPPORTING SCHEDULE FOR AUP INVESTMENTS
Standard Quoted
Estimated Hourly Hourly
Hours Rates Rates Total
Partner 1 $ 170-250 $ 175 $ 175
Managers 0 121-165 130 0
Supervisory Staff 5 96-120 110 550
Staff 10 65-95 90 900
Subtotal 1,625
Out-of-Pocket Expenses 0
Fee Discount (125)
Total all-inclusive maximum price for 2014 $ 1,500
8
OTAY WATER DISTRICT
DOLLAR COST BID
We agree the District may broaden the scope of our engagement and we agree to hold ourselves
available to perform such additional work as the District may desire. Progress billings, on the basis
of hours of work completed during the course of the engagement, will be submitted. Interim billings
shall cover a period not less than a calendar month. A final billing will be submitted upon delivery
of all required reports. Our fees for services rendered will be based on our quoted hourly rates and
actual time expended. No billings will be made for out-of-pocket expenses or any other expenses
such as typing, clerical, printing or travel costs.
Below is our Hourly Rate Schedule for hourly charges for professional services rendered in
relation to any additional services that may be requested by the District. Most often, larger
additional projects have negotiated maximums. Should you require such services, we would be
pleased to discuss them with you.
Staff Category
Standard
Hourly
Rates
Quoted
Hourly
Rates
Partner $ 170 - 250 $ 175
Manager 121 - 165 130
Supervisory Staff 96 - 120 110
Professional Staff 65 - 95 90
STAFF REPORT
TYPE MEETING: Regular Board Meeting MEETING DATE: January 7, 2014
SUBMITTED BY: Mark Watton,
General Manager
W.O./G.F. NO: DIV. NO.
APPROVED BY:
Susan Cruz, District Secretary
Mark Watton, General Manager
SUBJECT: Board of Directors 2014 Calendar of Meetings
GENERAL MANAGER’S RECOMMENDATION:
At the request of the Board, the attached Board of Director’s meeting
calendar for 2014 is being presented for discussion.
PURPOSE:
This staff report is being presented to provide the Board the
opportunity to review the 2014 Board of Director’s meeting calendar
and amend the schedule as needed.
COMMITTEE ACTION:
N/A
ANALYSIS:
The Board requested that this item be presented at each meeting so
they may have an opportunity to review the Board meeting calendar
schedule and amend it as needed.
STRATEGIC GOAL:
N/A
FISCAL IMPACT:
None.
LEGAL IMPACT:
None.
Attachment: Calendar of Meetings for 2014
G:\UserData\DistSec\WINWORD\STAFRPTS\Board Meeting Calendar 1-7-14.doc
Board of Directors, Workshops
and Committee Meetings
2014
Regular Board Meetings:
Special Board or Committee Meetings (3rd
Wednesday of Each Month or as Noted)
January 7, 2014
February 5, 2014
March 5, 2014
April 2, 2014
May 7, 2014
June 4, 2014
July 2, 2014
August 6, 2014
September 3, 2014
October 1, 2014
November 5, 2014
December 3, 2014
January 21, 2014
February 19, 2014
March 19, 2014
April 16, 2014
May 21, 2014
June 18, 2014
July 16, 2014
August 20, 2014
September 17, 2014
October 15, 2014
November 19, 2014
December 17, 2014
SPECIAL BOARD MEETINGS:
BOARD WORKSHOPS:
STAFF REPORT
TYPE MEETING: Regular Board
MEETING DATE: January 7, 2014
SUBMITTED BY:
Wales Benham
Senior Accountant
PROJECT: DIV. NO. All
APPROVED BY:
Joseph R. Beachem, Chief Financial Officer
German Alvarez, Assistant General Manager
Mark Watton, General Manager
SUBJECT: Director’s Expenses for the 1st Quarter of Fiscal Year 2014
GENERAL MANAGER’S RECOMMENDATION:
This is an informational item only.
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To inform the Board of the Director’s expenses for the 1st quarter of
Fiscal Year 2014.
ANALYSIS:
The Directors’ expense information is being presented in order to
comply with Otay’s Board of Directors Policy 8, requiring staff to
create a quarterly report showing expenses for the Directors. In
addition, California Government Code Section 53065.5 requires special
districts, at least annually, to disclose any reimbursement paid by a
district within the immediately preceding fiscal year. The disclosure
requirement shall be fulfilled by including the reimbursement
information in a document published or printed, at least annually by
2
a date determined by that district, and shall be made available for
public inspection. (See Attachment B for the Summary and C-H for
Details.)
FISCAL IMPACT:
None.
STRATEGIC GOAL:
Prudently manage District funds.
LEGAL IMPACT:
Compliance with state law.
Attachments: Attachment A Committee Action
Attachment B Director’s Expenses and per Diems
Attachment C-H Director’s Expenses Detail
ATTACHMENT A
SUBJECT/PROJECT:
Director’s Expenses for the 1st Quarter of Fiscal Year 2014
COMMITTEE ACTION:
This item was presented to the Finance, Administration and
Communications Committee at a meeting held on December 10, 2013. The
expenses for each director from July 1, 2013 thru September 30, 2013
was presented. It was indicated that directors’ expenses totaled
$6,849.08 for the first quarter of Fiscal Year 2014. It was projected
that directors expenses for Fiscal Year 2014 would total approximately
$27,400 based on the first three months of actual expenses. The
committee received staffs’ report and recommended presentation to the
full board as an informational item.
STAFF REPORT
TYPE
MEETING:
Regular Board
MEETING
DATE:
January 7, 2014
SUBMITTED
BY:
Mark Watton
General Manager
W.O./G.F.
NO:
N/A DIV.
NO.
N/A
APPROVED BY:
Mark Watton, General Manager
SUBJECT: General Manager’s Report
ADMINISTRATIVE SERVICES:
Purchasing, Facilities, and Water Conservation:
Fire Suppression System – A & D Fire Sprinkler, Inc. has
been retained to inspect and provide a to-do list to re-
certify the Administration building sprinkler system for 5
years. While additional maintenance work will be required
on the system, the re-certification will provide the
District with sufficient time to plan, budget and perform
needed work.
Purchase Orders – There were 59 purchase orders processed in
November 2013 for a total of $2,052,106.15, and 54 purchased
orders in December 2013 for a total of $295,611.72.
Human Resources:
Extended Open Enrollment – The District provided a special
open enrollment for the Flexible Benefits plans due to some
recent IRS updates that allowed for employees to carry over
up to $500 for the pre-tax health accounts. In addition, due
to our change in life insurance carriers, employees were
offered a special open enrollment to either enroll or update
existing life insurance benefits. These open enrollment
periods ended December 13th.
Streamlined Flexible Benefits Program - During the month of
December, HR worked with Finance to help streamline the
funding process of our Flexible Benefits Program. The
transition went very smoothly.
2
Injury Reporting Procedure - Human Resources worked with the
Safety and Security Specialist to update the Injury and
Illness Prevention Program’s Injury Reporting Procedures to
ensure proper and safe transportation of injured employees.
Recruitments/New Hires – HR is currently recruiting for
Purchasing and Facilities Manager, Utility Maintenance
Supervisor, and Construction Inspector I/II.
New Hires - We had one new hire in November: Water Systems
Operator I; there were no new hires in December.
Safety & Security:
Hazardous Communications Program – Global Harmonization
System (GHS) training of all affected employees was
completed. Signs with the new chemical safety data sheet
symbols and descriptions were ordered and posted at
District’s safety boards, and wallet card size of the same
were distributed to employees completing the training.
County’s Cal/ARP Inspections – A response to the County’s
inspections for the Regulatory, 30 MG, and Central sites was
completed. All required corrective actions were completed.
Including updating the site maps and training staff in
reading site maps and the associated symbols; develop an SOP
for checking, adjusting and calibrating the ammonia sensors;
and provide the County a copy of the public document “Risk
Management Plan”.
Injury and Illness Reporting Procedures and Fall Protection
Program – A review and update of the District’s reporting
procedures for injuries and illness while at work, and the
Fall Protection Program, was completed. The approved
updated versions are located on SharePoint’s Document
Center, under the Safety Manual section.
District Electric Gates – All District electric gates were
checked and verified for having functional safety stop and
detect mechanisms.
INFORMATION TECHNOLOGY AND STRATEGIC PLANNING:
Strategic Plan – The Senior Team has completed the
definition of a revised mission, vision, and values for the
FY 15-17 Strategic Plan. A draft key challenge statement
has been approved. Individual department meetings will be
held in January to further refine the plan’s objectives and
measurement strategies and it is anticipated that a draft
3
plan will be presented to the board in mid-February for
comment and direction.
New SharePoint Site – Staff has developed a revised
SharePoint site to further consolidate District information
and processes. IT staff will be coordinating with
individual departments to further improve specific areas,
with an initial emphasis on Safety, Finance, and IT.
Windows Software - Staff is updating the current Windows
software (Office 2013) and moving to the most recent
version. At times, the process involves some extensive
testing with specific applications to ensure that the system
functions as planned.
GPS Insight – End-user training for the new GPS fleet
tracking software (GPS Insight) is in progress. This system
will provide better and more accessible data regarding the
location and performance of our fleet vehicles.
FINANCE:
Capacity and Annexation Fee Study - The contract with HDR
has been signed and a kick-off meeting for the Water and
Sewer Capacity and Annexation Fee Study will be scheduled
for early January. The work is expected to continue through
March or April of 2014.
2010 A&B Bonds Arbitrage Rebate Calculation – In accordance
with the 2010 A&B bond documents, the District must perform
an annual arbitrage rebate calculation and remit any excess
arbitrage to the IRS. Arbitrage, as it applies to the
District, is the process of taking advantage of borrowing
money at low tax-exempt rates and investing it in higher
yielding instruments. The rebate calculation has been
completed and the District has received the results. The
District has no rebate liability to the IRS for arbitrage
related to the 2010 A&B bonds issuance.
CAFR – Staff is wrapping up the Fiscal Year 2013
Comprehensive Annual Financial Report (CAFR), which was
completed ahead of the December 31st deadline.
GFOA Award - Finance will be submitting the application for
the Certificate of Achievement for Excellence in Financial
Reporting awarded by the Government Finance Officers
Association (GFOA) for the FY 2013 CAFR. This will be the
4
10th consecutive year the District has applied for this
prestigious award.
The financial reporting for November 30, 2013 is as follows:
For the five months ended November 30, 2013, there are total
revenues of $39,387,033 and total expenses of $37,958,051.
The revenues exceeded expenses by $1,428,982.
The financial reporting for investments for November 30,
2013 is as follows:
The market value shown in the Portfolio Summary and in the
Investment Portfolio Details as of November 30, 2013 total
$79,783,120.10 with an average yield to maturity of 0.37%.
The total earnings year-to-date are $120,117.25.
ENGINEERING AND WATER OPERATIONS:
Engineering:
Rosarito Desalination Project – The District has begun the
permitting process and has submitted a request to the United
States Department of State (State Department) requesting the
State Department to act as the NEPA lead agency on the
project and process a Presidential Permit to authorize the
construction, operation, and maintenance of a new border
crossing pipeline to import desalinated seawater from the
U.S./Mexico International Border subject to State Department
jurisdiction. With this application, the District has taken
the lead to secure a new water supply source in southern
California that supports a major metropolitan area. Its
intent is to improve water reliability, meet future demands,
and reduce the need for other traditional water supply
sources. The Presidential Permit application referenced the
International Boundary and Water Commission issued Minute
No. 319, "Interim International Cooperative Measures in the
Colorado River Basin through 2017 and Extension of Minute
318 Cooperative Measures to Address the Continued Effects of
the April 2010 Earthquake in the Mexicali Valley, Baja
California." This Minute includes opportunities for
International Projects, specifically, "New Water Sources
Projects" that identified a Binational Desalination Plant
project in Rosarito Beach, Baja California, Mexico. The
District is also working on its environmental compliance
documents for both Federal (NEPA) and State (CEQA). (P2451)
30-Inch, 980 Zone, Hunte Parkway – Proctor Valley/Use Area:
This project consists of the installation of approximately
5
2,240 linear-feet of 30-inch steel pipe and appurtenances on
Hunte Parkway at Proctor Valley Road, at the entrance to the
Salt Creek Golf Course, in the City of Chula Vista. The
contract has been accepted and the Notice of Completion was
filed with the County of San Diego on July 1, 2013. The
contractor, Sepulveda Construction, has submitted change
requests and claims for additional compensation. Staff has
evaluated these requests and has provided entitlement
decisions indicating “no merit” on these requests based on
the information submitted by Sepulveda Construction.
Sepulveda has requested mediation of the submitted claims.
Mediation began on December 11, 2013. The project is within
budget and construction is completed. (P2514)
Otay Interconnect Pipeline: This project consists of
installing approximately 5.2 miles of 30-inch diameter pipe
from H Street in Chula Vista to Paradise Valley Road in
Spring Valley. District staff is working with Sweetwater
Authority staff to develop technical concepts to share
corridors with future Sweetwater Authority pipelines.
District staff is also working with Caltrans regarding pump
station parcels identified in the DEIR. Staff presented at
the Ames Ranch HOA board meeting on November 18, 2013
regarding the possibility of constructing the pipeline in
the horse trail between San Miguel Road and Central Avenue.
(P2511)
927-1 Reservoir Liner and Cover Replacement: This project
consists of replacing the liner and floating cover on the
927-1 recycled water reservoir which is also known as Pond 4
located in the Salt Creek Golf Course. The existing liner
and cover have reached the end of their useful life and are
in need of replacement. The project was awarded to Layfield
Environmental Systems Corporation and a Notice to Proceed
was issued on November 18, 2013. The project is within
budget and anticipated to be complete in April 2014.
(R2108)
944‐1R Recycled Water Pump Station Upgrades and System
Enhancement: This project consists of the installation of a
new pump, reconfiguration of the suction header piping,
upgrades to the instrumentation, SCADA system, and equipment
at the 944-1R pump station. The project also includes the
installation of three (3) Pressure Reducing Stations (PRS)
on Olympic Parkway, Eastlake Parkway, and Otay Lakes Road.
Sepulveda submitted a claim for additional compensation.
Staff has evaluated this request and has provided an
entitlement decision indicating “no merit” based on the
information submitted by Sepulveda Construction. Sepulveda
has requested mediation of the submitted claims. Mediation
6
began on December 11, 2013. The project is within budget
and acceptance of the construction contract is anticipated
in December 2013. (R2091)
803-3 & 832-2 Reservoirs Interior/Exterior Coatings and
Upgrades: This project consists of removing and replacing
the interior and exterior coatings of the 803-3 Reservoir
2.0 MG and the 832-2 Reservoir 2.0 MG, along with providing
structural upgrades to ensure the tanks comply with both
State and Federal OSHA standards as well as American Water
Works Association and County Health Department standards.
The Contractor, Advanced Industrial Services (AIS), has
completed all work on the project. On November 23rd, the
832-2 tank was put back into service. The 803-3 tank was
put back into service on December 13th. The final item of
work is final walk-through and project close-out. Project
acceptance is anticipated in January 2014. (P2518 & P2519)
624-2 Reservoir Interior/Exterior Coatings & Upgrades: This
project consists of removing and replacing the interior and
exterior coatings of the 624-2 8.0 MG Reservoir, along with
providing structural upgrades to ensure the tanks comply
with both State and Federal OSHA standards as well as
American Water Works Association and County Health
Department standards. Staff recommends to award a
construction contract to Advanced Industrial Services (AIS)
in the amount of $1,199,000. This item will be presented on
the consent calendar for the January 2014 Board Meeting for
approval. (P2493)
Regulatory Site Access Road: This project will improve the
existing access road from the Rancho San Diego Sheriff
Substation to the reservoir site. San Miguel Fire
Department (San Miguel) does not have funding in place for
the construction of the road, or for the maintenance of the
Skyline Church (Church) entrance. Due to the limited
traffic counts (5) allowed at the Church entrance, and the
limited access due to the hard right hand turn through the
Sheriff’s entrance, San Miguel and Heartland Fire decided
the only access feasible for access to the Fire Training
Facility is through Otay’s existing entrance off SR-94. San
Miguel will no longer be contributing to the road
construction, and therefore, the project will be put on
hold. (P2504)
Administration Building Fire Sprinkler Replacement: This
project consists of removing and replacing the existing fire
sprinkler system in the Administration Building. A recent
inspection of the fire sprinkler system identified corrosion
throughout the systems as the cause for leaks the District
7
experienced last year. After researching the corrosion
problem, Staff determined that replacing the entire fire
protection system was costly and unnecessary. Staff
requested a second opinion to rectify the corrosion issue
with the fire protection system. A second inspection was
performed on December 4th by A&D Fire Sprinkler, Inc. They
recommend replacing the visually corroded fixtures as a
first phase, and as a second phase, installing an automated
system to inject a chemical solution that will treat the
corrosion. Completion of the first phase would be mid-
January 2014, and upon completion, the District will receive
a 5 year certification on the Administration Building.
Phase II budget planning and request for proposals will
begin in early spring 2014. (P2538)
County Water Authority Request for Electrical Service: The
San Diego County Water Authority (Water Authority) has
requested the District to provide electrical power for a new
acoustic assessment system to be installed in an existing
Water Authority vault that is currently receiving electrical
power from an existing District metering facility on Ruxton
Road. The Water Authority has offered to pay the entire
electricity bill for the District facility. The new acoustic
system is anticipated to be on-line for three (3) years.
The Water Authority is drafting a letter agreement for
District staff to review.
For the month of November 2013, the District sold 35 meters
(39.5 EDUs) generating $363,591 in revenue. Projection for
this period was 17.5 meters (29.5 EDUs) with budgeted
revenue of $266,447. Total revenue for Fiscal Year 2014
through November 2013 is $980,998 against the annual budget
of $3,197,767.
The following table summarizes Engineering's project
purchases issued during the period of October 10, 2013
through December 16, 2013 that were within staff signatory
authority:
8
Date
Action
Amount
Contractor/
Consultant Project
10/11/13 P.O. $1,300.00 Southern California
Title Co.
624 Pressure Zones
PRSs (P2541)
10/29/13 P.O. $2,000.00 Engineering Partners
Inc.
944-1R Recycled
Water Pump Station
Upgrades and System
Enhancements (R2091)
12/3/13 Credit
Card $1,050.00 American Arbitration
Assoc.
Sepulveda Const.
Mediation
(P2514 & R2091)
12/16/13 P.O. $4,830.00 Underground
Solutions, Inc.
624 Pressure Zones
PRSs (P2541)
Water Operations:
Otay Water District is working with San Diego County Water
Authority, Metropolitan Water District, and the International
Boundary and Water Commission to reinstate the agreement that
provides flows to Mexico for the next five years. This
information will be discussed at the next District Committee
Meeting.
Total number of potable water meters is 49,154.
The November potable water purchases were 2377.2 acre-feet
which is 2.7% below the budget of 2,444.3 acre-feet. The
cumulative purchases through November is 15,398.4 acre-feet
which is 1.1% below the cumulative budget of 15,567.4 acre-
feet.
9
The November recycled water purchases and production was 282.4
acre-feet which is 0.9% below the budget of 285.1 acre-feet.
The cumulative production and purchases through November is
2,609.1 acre-feet which is 8.1% above the cumulative budget of
2,413.6 acre-feet.
Recycled water consumption for the month of November is as
follows:
Total consumption was 431.1 acre-feet or 140,410,072 gallons
and the average daily consumption was 4,680,336 gallons per
day.
Total recycled water consumption as of November for FY 2014 is
2,640.0 acre-feet.
Total number of recycled water meters is 711.
Wastewater flows for the month of November were as follows:
Total basin flow, gallons per day: 1,671,497.
Spring Valley Sanitation District Flow to Metro, gallons per
day: 553,736.
Total Otay flow, gallons per day: 1,117,761.
Flow Processed at the Ralph W. Chapman Water Recycling
Facility, gallons per day: 1,121,657.
Flow to Metro from Otay Water District, not including
solids, was zero gallons per day.
By the end of November there were 6,084 wastewater EDUs.
Check Total
25,013.96
5,175.58
473.88
597.82
CHECK REGISTER
Otay Water District
Date Range: 10/24/2013 - 11/20/2013
Check #Date Vendor Vendor Name Invoice Inv. Date Description Amount
2038547 10/30/13 08488 ABLEFORCE INC 3973 10/01/13 PROGRAMMING SERVICES (8/19/13-9/25/13)1,187.50 1,187.50
2038657 11/13/13 12174 AECOM TECHNICAL SERVICES INC 11 10/25/13 DISINFECTION SYSTEM (ENDING 9/27/13)41,322.33 41,322.33
2038548 10/30/13 11462 AEGIS ENGINEERING MGMT INC 1206 10/04/13 AS NEEDED DESIGN SVCS (8/31/13-9/27/13)16,700.00
1134 10/04/13 DEVELOPER PLANCHECKS (8/31/13-9/27/13)5,012.22
1046 10/04/13 PLAN CHECKING (8/31/13-9/27/13)3,301.74
2038658 11/13/13 11462 AEGIS ENGINEERING MGMT INC 1302 10/16/13 RECYCLED PLAN CHECKS (8/31/13-9/27/13)6,716.99 6,716.99
2038549 10/30/13 07732 AIRGAS SPECIALTY PRODUCTS INC 131307789 10/07/13 AQUA AMMONIA 3,159.65
131307788 10/07/13 AQUA AMMONIA 1,574.64
131307790 10/07/13 AQUA AMMONIA 441.29
2038659 11/13/13 14811 ALARMS UNLIMITED INC 156201 10/24/13 ALARM MAINTENANCE 292.80
155505 10/22/13 SECURITY MAINTENANCE 181.08
2038550 10/30/13 14811 ALARMS UNLIMITED INC 155402 10/09/13 BATTERY REPLACEMENT 544.58 544.58
2038606 11/06/13 15223 ALEGRIA REAL ESTATE FUND Ref002431049 11/04/13 UB Refund Cst #0000195961 399.61 399.61
2038723 11/20/13 15245 ALEGRIA REAL ESTATE FUND Ref002431246 11/18/13 UB Refund Cst #0000195795 179.75 179.75
2038724 11/20/13 15250 ALEGRIA REAL ESTATE FUND II Ref002431251 11/18/13 UB Refund Cst #0000203672 439.17 439.17
2038725 11/20/13 15253 ALEGRIA REAL ESTATE FUND III Ref002431254 11/18/13 UB Refund Cst #0000204701 33.21 33.21
2038607 11/06/13 15225 ALEXANDRA VINSON Ref002431051 11/04/13 UB Refund Cst #0000197650 39.52 39.52
2038726 11/20/13 15247 ALEXANDRA VINSON Ref002431248 11/18/13 UB Refund Cst #0000198636 20.20 20.20
2038660 11/13/13 02362 ALLIED WASTE SERVICES # 509 0509005359244 10/25/13 TRASH SERVICES (NOV 2013)530.33
0509005360891 10/25/13 TRASH SERVICES (NOV 2013)67.49
2038661 11/13/13 06166 AMERICAN MESSAGING L1109570NK 11/01/13 PAGER SERVICES (OCT 2013)162.00 162.00
2038551 10/30/13 00002 ANSWER INC 9033 10/22/13 ANSWERING SERVICES (MONTHLY)1,100.00 1,100.00
2038662 11/13/13 08967 ANTHEM BLUE CROSS EAP 41175 10/25/13 EMPLOYEE ASSISTANCE PROGRAM (NOV 2013)316.66 316.66
2038608 11/06/13 11232 ARCHIE KELLEMS Ref002431034 11/04/13 UB Refund Cst #0000016673 22.37 22.37
2038663 11/13/13 05758 AT&T 0821645728102513 10/25/13 ACCESS TRANSPORT SVCS (10/25/13-11/24/13)2,277.32 2,277.32
2038664 11/13/13 05758 AT&T 61969851401013 10/24/13 LONG DISTANCE (MONTHLY)37.52 37.52
2038609 11/06/13 05758 AT&T 61942256051013 10/20/13 ACCESS TRANSPORT SVCS (MONTHLY)69.38 69.38
2038552 10/30/13 05758 AT&T 61967053091013 10/15/13 LONG DISTANCE (MONTHLY)37.52 37.52Page 1 of 12
Check Total
CHECK REGISTER
Otay Water District
Date Range: 10/24/2013 - 11/20/2013
Check #Date Vendor Vendor Name Invoice Inv. Date Description Amount
9,371.77
12,604.63
2038552 10/30/13 05758 AT&T 61967053091013 10/15/13 LONG DISTANCE (MONTHLY)37.52 37.52
2038553 10/30/13 12810 ATKINS 1178779 10/11/13 W & S RATE STRUCTURE (6/3/13-9/29/13)1,922.25 1,922.25
2038665 11/13/13 12810 ATKINS 1179467 10/17/13 DESIGN SERVICES (ENDING SEPT 2013)1,875.00 1,875.00
2038727 11/20/13 15243 BAILEY RSD SELF STORAGE LP Ref002431244 11/18/13 UB Refund Cst #0000194898 1,663.68 1,663.68
2038728 11/20/13 15254 BARRETE FAMILY TRUST Ref002431255 11/18/13 UB Refund Cst #0000204757 15.51 15.51
2038729 11/20/13 06285 BARTEL ASSOCIATES LLC 13582 10/14/13 ACTUARIAL SERVICES (SEPT 2013)11,500.00 11,500.00
2038730 11/20/13 14577 BASILE CONSTRUCTION INC 00014411 09/20/13 RETAINAGE RELEASE 44,564.49 44,564.49
2038666 11/13/13 01630 BEARCOM 4244261 10/21/13 RADIO REPAIR 195.00 195.00
2038554 10/30/13 10970 BRENNTAG PACIFIC INC BPI352569 10/07/13 SODIUM HYPOCHLORITE 2,177.81
BPI351866 10/04/13 SODIUM HYPOCHLORITE 2,052.45
BPI353623 10/10/13 SODIUM HYPOCHLORITE 1,566.32
BPI352568 10/07/13 SODIUM HYPOCHLORITE 1,200.07
BPI352567 10/07/13 SODIUM HYPOCHLORITE 1,002.80
BPI353624 10/10/13 SODIUM HYPOCHLORITE 892.71
BPI351495 10/03/13 SODIUM HYPOCHLORITE 479.61
2038667 11/13/13 10970 BRENNTAG PACIFIC INC BPI359338 10/28/13 SODIUM HYPOCHLORITE 2,492.81
BPI359111 10/28/13 SODIUM HYPOCHLORITE 1,578.31
BPI355964 10/17/13 SODIUM HYPOCHLORITE 1,257.84
BPI356860 10/21/13 SODIUM HYPOCHLORITE 985.35
BPI356626 10/21/13 SODIUM HYPOCHLORITE 957.01
BPI354430 10/14/13 SODIUM HYPOCHLORITE 945.02
BPI359337 10/28/13 SODIUM HYPOCHLORITE 924.32
BPI354429 10/14/13 SODIUM HYPOCHLORITE 713.94
BPI358736 10/24/13 SODIUM HYPOCHLORITE 636.56
BPI359110 10/28/13 SODIUM HYPOCHLORITE 577.69
BPI356625 10/21/13 SODIUM HYPOCHLORITE 547.17
BPI358102 10/24/13 SODIUM HYPOCHLORITE 502.47
BPI355965 10/17/13 SODIUM HYPOCHLORITE 486.14
2038610 11/06/13 03341 CA DEPT OF CONSUMER AFFAIRS 626121013 10/29/13 LICENSE RENEWAL 120.00 120.00
2038668 11/13/13 02401 CAJON VALLEY UNION SCHOOL DIST 12283 10/21/13 GARDEN TOURS (10/17/13-10/18/13)160.00 160.00
2038611 11/06/13 10206 CALIF DEPT OF PUBLIC HEALTH O0000000046 11/04/13 CERTIFICATE RENEWAL 140.00 140.00
2038555 10/30/13 02989 CALIFORNIA MUNICIPAL 13100707 10/07/13 DEBT STATEMENT 500.00 500.00
Page 2 of 12
Check Total
CHECK REGISTER
Otay Water District
Date Range: 10/24/2013 - 11/20/2013
Check #Date Vendor Vendor Name Invoice Inv. Date Description Amount
2,429.36
2,252.48
1,420.00
3,000.00
2038555 10/30/13 02989 CALIFORNIA MUNICIPAL 13100707 10/07/13 DEBT STATEMENT 500.00 500.00
2038556 10/30/13 01004 CALOLYMPIC SAFETY 321109 10/07/13 CAL- GAS 34L 744.16 744.16
2038731 11/20/13 00848 CASS CONSTRUCTION INC T131000003 10/31/13 EMERGENCY WATER MAIN BREAK 33,346.23 33,346.23
2038612 11/06/13 15209 CHARLES F MC KEOWN Ref002431033 11/04/13 UB Refund Cst #0000012432 30.00 30.00
2038557 10/30/13 01788 CHAVARELA, GERARDO 38178 10/24/13 CERTIFICATION REIMBURSEMENT 80.00 80.00
2038558 10/30/13 02026 CHULA VISTA ELEM SCHOOL DIST AR042353 10/09/13 GARDEN TOUR (9/10/13)270.00 270.00
2038732 11/20/13 15248 CIPRIAN INVESTMENTS LLC Ref002431249 11/18/13 UB Refund Cst #0000203330 119.94 119.94
2038613 11/06/13 05837 CITY OF SAN DIEGO O0000000045 10/29/13 POLICE REPORT REQUEST 12.00 12.00
2038559 10/30/13 11520 CLINICAL LABORATORY OF 931214 10/04/13 LABORATORY ANALYSIS (8/28/13-9/25/13)682.50 682.50
2038733 11/20/13 11696 COFFIN, SHANNON 111913 11/19/13 TUITION REIMBURSEMENT 70.00 70.00
2038560 10/30/13 08160 COMPLETE OFFICE 15452640 CREDIT MEMO -35.16
15431320 10/14/13 COPY PAPER 1,071.01
15425700 10/11/13 TONER 1,002.23
15431380 10/14/13 2014 CALENDARS 391.28
2038669 11/13/13 08160 COMPLETE OFFICE 15457230 10/25/13 PLOTTER TONER 3,181.68 3,181.68
2038734 11/20/13 08160 COMPLETE OFFICE 15454790 10/22/13 CALENDARS 1,489.00
15454710 10/22/13 OFFICE SUPPLIES 763.48
2038735 11/20/13 12334 CORODATA MEDIA STORAGE INC DS1260224 10/31/13 TAPE STORAGE (OCT 2013)415.28 415.28
2038670 11/13/13 00099 COUNTY OF SAN DIEGO DPWAROTAYMWD091310/17/13 EXCAVATION PERMITS (SEPT 2013)2,578.50 2,578.50
2038561 10/30/13 00184 COUNTY OF SAN DIEGO DEH140101D11 10/16/13 SHUT DOWN TEST (9/16/13)355.00
DEH140075D11 10/16/13 SHUT DOWN TEST (9/25/13)213.00
DEH140094D11 10/16/13 SHUT DOWN TEST (9/25/13)142.00
DEH140093D11 10/16/13 SHUT DOWN TEST (9/25/13)142.00
DEH140089D11 10/16/13 SHUT DOWN TEST (9/4/13)142.00
DEH140083D11 10/16/13 SHUT DOWN TEST (9/25/13)142.00
DEH140082D11 10/16/13 SHUT DOWN TEST (9/11/13)142.00
DEH140080D11 10/16/13 SHUT DOWN TEST (9/24/13)142.00
2038671 11/13/13 02756 COX COMMUNICATIONS SAN DIEGO 27171013 10/30/13 INTERNET SERVICES (10/29/13-11/28/13)1,500.00
28811013 10/30/13 INTERNET SERVICES (10/29/13-11/28/13)1,500.00
2038736 11/20/13 00693 CSDA, SAN DIEGO CHAPTER 111513 11/20/13 QUARTERLY MEETING (11/21/13)156.00 156.00
Page 3 of 12
Check Total
CHECK REGISTER
Otay Water District
Date Range: 10/24/2013 - 11/20/2013
Check #Date Vendor Vendor Name Invoice Inv. Date Description Amount
1,755.00
927.07
2038736 11/20/13 00693 CSDA, SAN DIEGO CHAPTER 111513 11/20/13 QUARTERLY MEETING (11/21/13)156.00 156.00
2038562 10/30/13 11797 D & H WATER SYSTEMS INC 2013387 10/01/13 TACHOMETER 525.62 525.62
2038672 11/13/13 04073 DATA BUSINESS SYSTEMS INC 95431 10/15/13 TAX FORMS 160.28 160.28
2038737 11/20/13 15236 DAVID HAPPE Ref002431236 11/18/13 UB Refund Cst #0000014191 39.83 39.83
2038738 11/20/13 15239 DEAN JOHNSON Ref002431239 11/18/13 UB Refund Cst #0000069282 122.12 122.12
2038673 11/13/13 01797 DELL ENTERPRISES 193531 10/28/13 RETIREMENT PLAQUE 64.26 64.26
2038614 11/06/13 00319 DEPARTMENT OF PUBLIC HEALTH 6279841013 10/30/13 DISTRIBUTION CERTIFICATE REQUEST 80.00 80.00
2038615 11/06/13 15230 DIAZ MARITAL TRUST Ref002431056 11/04/13 UB Refund Cst #0000203475 70.88 70.88
2038616 11/06/13 03417 DIRECTV 21606108818 10/19/13 SATELLITE TV (10/18/13-11/17/13)6.00 6.00
2038739 11/20/13 03417 DIRECTV 21726687885 11/05/13 SATELLITE TV (11/4/13-12/3/13)18.00 18.00
2038674 11/13/13 02447 EDCO DISPOSAL CORPORATION 1554581013 10/31/13 RECYCLING SERVICES (OCT 2013)95.00 95.00
2038740 11/20/13 15252 EMERALD HOLDINGS, INC Ref002431253 11/18/13 UB Refund Cst #0000204327 153.19 153.19
2038563 10/30/13 08023 EMPLOYEE BENEFIT SPECIALISTS 0062218IN 09/30/13 EMPLOYEE BENEFITS (SEPT 2013)687.50 687.50
2038675 11/13/13 03227 ENVIROMATRIX ANALYTICAL INC 3100983 10/28/13 RECYCLED WATER ANALYSIS (10/10/13-10/16/13)755.00
3100787 10/18/13 RECYCLED WATER ANALYSIS (10/3/13-10/9/13)600.00
3100651 10/21/13 RECYCLED WATER ANALYSIS (9/27/13-10/2/13)400.00
2038564 10/30/13 03227 ENVIROMATRIX ANALYTICAL INC 3100483 10/07/13 RECYCLED WATER ANALYSIS (9/19/13-9/26/13)1,005.00 1,005.00
2038676 11/13/13 07596 ENVIRONMENTAL EXPRESS INC 1000325082 10/16/13 LABORATORY SUPPLIES 1,229.26 1,229.26
2038741 11/20/13 04986 FARR, STEVEN O000000000050 11/18/13 CERTIFICATE RENEWAL 80.00 80.00
2038677 11/13/13 13123 FAVELA PRINTING INC 1120 10/14/13 FY 2014 BUDGETS 820.80 820.80
2038565 10/30/13 00645 FEDEX 243729936 10/18/13 MAIL SERVICES (10/14/13)9.34 9.34
2038742 11/20/13 00645 FEDEX 245912685 11/08/13 MAIL SERVICES (10/31/13 & 11/4/13)14.92 14.92
2038566 10/30/13 03546 FERGUSON WATERWORKS # 1083 04507361 10/08/13 INVENTORY 243.00 243.00
2038678 11/13/13 03546 FERGUSON WATERWORKS # 1083 0452814 10/18/13 HAND HOLES 638.71
0452816 10/21/13 HAND HOLES 288.36
2038679 11/13/13 04066 FIRST CHOICE SERVICES - SD 008672 10/21/13 COFFEE SUPPLIES 574.66 574.66
2038567 10/30/13 04066 FIRST CHOICE SERVICES - SD 007973 10/07/13 COFFEE SUPPLIES 352.82 352.82
Page 4 of 12
Check Total
CHECK REGISTER
Otay Water District
Date Range: 10/24/2013 - 11/20/2013
Check #Date Vendor Vendor Name Invoice Inv. Date Description Amount
315.36
4,136.74
7,200.00
2038568 10/30/13 02591 FITNESS TECH 8718 10/01/13 EQUIPMENT MAINTENANCE (OCT 2013)135.00 135.00
2038569 10/30/13 11962 FLEETWASH INC x186513 10/11/13 FLEET VEHICLE WASHING 183.96 183.96
2038680 11/13/13 11962 FLEETWASH INC x190316 10/18/13 FLEET VEHICLE WASHING 203.67
x192121 10/25/13 FLEET VEHICLE WASHING 111.69
2038743 11/20/13 01612 FRANCHISE TAX BOARD Ben2431333 11/21/13 BI-WEEKLY PAYROLL DEDUCTION 90.00 90.00
2038617 11/06/13 01612 FRANCHISE TAX BOARD Ben2431106 11/07/13 BI-WEEKLY PAYROLL DEDUCTION 90.00 90.00
2038618 11/06/13 02344 FRANCHISE TAX BOARD Ben2431108 11/07/13 BI-WEEKLY PAYROLL DEDUCTION 81.00 81.00
2038744 11/20/13 02344 FRANCHISE TAX BOARD Ben2431335 11/21/13 BI-WEEKLY PAYROLL DEDUCTION 81.00 81.00
2038570 10/30/13 07224 FRAZEE INDUSTRIES INC 9530271506520 10/11/13 PAINT 587.83 587.83
2038745 11/20/13 13563 FRIENDS OF THE WATER 177 10/22/13 GARDEN TOURS (OCT 2013)3,100.00 3,100.00
2038619 11/06/13 15229 G A P S REVOCABLE TRUST Ref002431055 11/04/13 UB Refund Cst #0000203291 70.88 70.88
2038620 11/06/13 15232 GAPS TRUST Ref002431058 11/04/13 UB Refund Cst #0000204310 76.30 76.30
2038571 10/30/13 15207 GEORGE LANGFORD UB904001011 10/24/13 CUSTOMER REFUND 170.92 170.92
2038621 11/06/13 15216 GILBERT B RODRIGUEZ Ref002431042 11/04/13 UB Refund Cst #0000127645 342.18 342.18
2038746 11/20/13 12673 GONZALEZ, DAVID 17960913 11/07/13 REGISTRATION FEES (SEPT 2013)40.00 40.00
2038572 10/30/13 12907 GREENRIDGE LANDSCAPE INC 11310 10/03/13 IRRIGATION REPAIRS 675.00 675.00
2038681 11/13/13 02630 HAAKER EQUIPMENT COMPANY M03554 10/25/13 CIP ITEM #3, REPLACEMENT VACTOR 366,967.80 366,967.80
2038573 10/30/13 00174 HACH COMPANY 8492578 09/23/13 HACH ANALYZERS 3,234.81 3,234.81
2038682 11/13/13 00174 HACH COMPANY 8539701 10/23/13 HACH APA6000 COLORIMETER ASSY 1,739.35
8545014 10/25/13 HACH APA6000 REPAIR FEE 1,216.39
8545016 10/25/13 HACH APA6000 REPAIR FEE 1,181.00
2038683 11/13/13 00201 HARRINGTON INDL PLASTICS LLC 004E0089 10/23/13 CPVC FITTINGS 169.86 169.86
2038747 11/20/13 02795 HARTFORD INSURANCE CO, THE Ben2431321 11/21/13 MONTHLY CONTRIBUTION TO LTD 5,507.32 5,507.32
2038622 11/06/13 04472 HECTOR I MARES-COSSIO 103 10/28/13 BI-NATIONAL CONSULTANT SVCS (SEPT 2013)3,600.00
104 11/04/13 BI-NATIONAL CONSULTANT SVCS (OCT 2013)3,600.00
2038748 11/20/13 09457 HEMANT NIRMAL Ref002431240 11/18/13 UB Refund Cst #0000140056 63.42 63.42
2038623 11/06/13 15226 HERITAGE BUILDING & DEV Ref002431052 11/04/13 UB Refund Cst #0000198162 9.35 9.35
Page 5 of 12
Check Total
CHECK REGISTER
Otay Water District
Date Range: 10/24/2013 - 11/20/2013
Check #Date Vendor Vendor Name Invoice Inv. Date Description Amount
1,684.65
17,071.40
150.00
2038623 11/06/13 15226 HERITAGE BUILDING & DEV Ref002431052 11/04/13 UB Refund Cst #0000198162 9.35 9.35
2038574 10/30/13 00713 HEWLETT-PACKARD COMPANY 68283963 10/11/13 SUPPORT SERVICE 2,766.86 2,766.86
2038575 10/30/13 12335 HP ENTERPRISE SERVICES LLC U3119966 10/11/13 IVR PAYMENT SERVICES 2,022.55 2,022.55
2038576 10/30/13 08969 INFOSEND INC 72892 10/02/13 BILL PRINTING SERVICES (SEPT 2013)1,959.37 1,959.37
2038684 11/13/13 02372 INTERIOR PLANT SERVICE INC 6175 10/20/13 PLANT SERVICES (OCT 2013)205.00 205.00
2038749 11/20/13 13899 INTERMEDIA.NET INC 2013089448 11/01/13 EMAIL SERVICES (10/2/13-11/2/13)3,159.50 3,159.50
2038577 10/30/13 03077 JANI-KING OF CALIFORNIA INC SDO09130166 09/01/13 JANITORIAL SERVICES (SEPT 2013)1,135.50 1,135.50
2038578 10/30/13 10563 JCI JONES CHEMICALS INC 597632 CREDIT MEMO -3,000.00
597583 10/02/13 CHLORINE 4,684.65
2038624 11/06/13 15210 JEANNE CESENA Ref002431035 11/04/13 UB Refund Cst #0000024176 180.69 180.69
2038685 11/13/13 02269 JENAL ENGINEERING CORP 10149 10/16/13 MAINTENANCE SUPPLIES & LABOR 448.33 448.33
2038625 11/06/13 15215 JERRY EDWARDS Ref002431040 11/04/13 UB Refund Cst #0000075751 16.73 16.73
2038750 11/20/13 15237 JOHN OLSON Ref002431237 11/18/13 UB Refund Cst #0000056278 226.24 226.24
2038626 11/06/13 15227 JOHN PARK Ref002431053 11/04/13 UB Refund Cst #0000198309 618.27 618.27
2038686 11/13/13 03172 JONES & STOKES ASSOCIATES INC 0097040 10/18/13 ENVIRONMENTAL CONSULTING (8/24/13-9/30/13)3,305.65 3,305.65
2038687 11/13/13 15234 KATHIE YENTER 110813 11/08/13 CUSTOMER REFUND 104.57 104.57
2038627 11/06/13 15233 KENTON LAYNE MCGOWEN 110113 11/01/13 REIMBURSE FINGERPRINTING SVCS 20.00 20.00
2038751 11/20/13 15251 KIEWIT BUILDING GROUP Ref002431252 11/18/13 UB Refund Cst #0000203743 2,046.00 2,046.00
2038579 10/30/13 05840 KIRK PAVING INC 5450 10/01/13 AS NEEDED PAVING SERVICES FY14 13,919.80
5458 10/09/13 AS NEEDED PAVING SERVICES FY14 3,151.60
2038628 11/06/13 15217 KORY ANGLESEY Ref002431043 11/04/13 UB Refund Cst #0000141836 127.36 127.36
2038688 11/13/13 14036 KRATOS / HBE SM44075 10/17/13 ALARM MONITORING #1 (OCT 2013)55.00
SM44076 10/17/13 ALARM MONITORING #2 (OCT 2013)55.00
SM44077 10/17/13 ALARM MONITORING #3 (OCT 2013)40.00
2038629 11/06/13 15211 LALIT SAWH Ref002431036 11/04/13 UB Refund Cst #0000047776 37.87 37.87
2038752 11/20/13 05632 LARSON, BRAD O0000000048 11/14/13 SAFETY BOOT REIMBURSEMENT 137.32 137.32
2038580 10/30/13 12843 LAWTON GROUP, THE 50833 10/18/13 INTERNSHIP AGREEMENT (10/7/13-10/13/13)270.00 270.00
Page 6 of 12
Check Total
CHECK REGISTER
Otay Water District
Date Range: 10/24/2013 - 11/20/2013
Check #Date Vendor Vendor Name Invoice Inv. Date Description Amount
810.00
10.17
299.70
4,115.82
2038753 11/20/13 12843 LAWTON GROUP, THE 50926 11/01/13 INTERNSHIP AGREEMENT (10/14/13-10/20/13)270.00
50943 11/08/13 INTERNSHIP AGREEMENT (10/28/13-11/3/13)270.00
50987 11/15/13 INTERNSHIP AGREEMENT (11/4/13-11/10/13)270.00
2038581 10/30/13 07784 LICON, HECTOR O0000000044 10/24/13 SAFETY BOOT REIMBURSEMENT 150.00 150.00
2038630 11/06/13 06273 LIEBERT CASSIDY WHITMORE 103013 10/30/13 WEBINAR REGISTRATION FEE 55.00 55.00
2038631 11/06/13 15212 LINDA WHITTINGTON Ref002431037 11/04/13 UB Refund Cst #0000053831 49.45 49.45
2038754 11/20/13 07294 LLERENAS, JESUS 111913 11/20/13 COMPUTER LOAN 1,197.92 1,197.92
2038755 11/20/13 03019 LOPEZ, JOSE 70101013 11/07/13 MILEAGE REIMBURSEMENT (OCT 2013)6.78
70100913 10/09/13 MILEAGE REIMBURSEMENT (SEPT 2013)3.39
2038632 11/06/13 15228 LUIS CORRALES Ref002431054 11/04/13 UB Refund Cst #0000199330 59.64 59.64
2038582 10/30/13 01054 LYNN'S LOCKSMITH SERVICE 283024 10/08/13 RE-KEY PUMP STATIONS 565.00 565.00
2038756 11/20/13 15244 MANASES INVESTMENTS Ref002431245 11/18/13 UB Refund Cst #0000195620 180.68 180.68
2038633 11/06/13 15222 MANUEL HERNANDEZ Ref002431048 11/04/13 UB Refund Cst #0000194266 12.83 12.83
2038583 10/30/13 02902 MARSTON & MARSTON INC 201310 10/01/13 COMMUNITY OUTREACH (SEPT 2013)5,000.00 5,000.00
2038689 11/13/13 02882 MAYER REPROGRAPHICS INC 0082933IN 11/01/13 REPROGRAPHICS SERVICES 105.30
0082658IN 10/21/13 REPROGRAPHICS SERVICES 102.60
0082902IN 10/31/13 REPROGRAPHICS SERVICES 91.80
2038634 11/06/13 02882 MAYER REPROGRAPHICS INC 0082467IN 10/09/13 REPROGRAPHICS SERVICES 2,615.47
0082606IN 10/17/13 REPROGRAPHICS SERVICES 1,500.35
2038635 11/06/13 01183 MCMASTER-CARR SUPPLY CO 59855263 09/12/13 BURLAP BAGS 726.50 726.50
2038690 11/13/13 01183 MCMASTER-CARR SUPPLY CO 63536803 10/28/13 AIR ELIMINATOR 110.72 110.72
2038757 11/20/13 15241 MEDICAL CLAIMS RESOLUTION Ref002431242 11/18/13 UB Refund Cst #0000177631 138.09 138.09
2038691 11/13/13 01824 MERKEL & ASSOCIATES INC 13101501 10/15/13 ENVIRONMENTAL SERVICES (8/1/13-9/30/13)29,012.68 29,012.68
2038758 11/20/13 15242 MICHELLE WALSH Ref002431243 11/18/13 UB Refund Cst #0000182411 5.73 5.73
2038759 11/20/13 15235 MIKE KELLEY Ref002431235 11/18/13 UB Refund Cst #0000008551 7.90 7.90
2038636 11/06/13 00237 MISSION JANITORIAL & ABRASIVE 38328100 10/11/13 JANITORIAL SUPPLIES 841.92 841.92
2038692 11/13/13 01363 MISSION LINEN & UNIFORM S340254080 10/28/13 SAFETY JACKETS 84.67 84.67
2038584 10/30/13 15136 MISSION UNIFORM SERVICE 340253222 10/14/13 UNIFORM SERVICES 389.04
Page 7 of 12
Check Total
CHECK REGISTER
Otay Water District
Date Range: 10/24/2013 - 11/20/2013
Check #Date Vendor Vendor Name Invoice Inv. Date Description Amount
1,122.65
1,179.44
123.07
2038584 10/30/13 15136 MISSION UNIFORM SERVICE 340253222 10/14/13 UNIFORM SERVICES 389.04
340252128 10/07/13 UNIFORM SERVICES 378.60
340253221 10/14/13 UNIFORM SERVICES 141.65
340252127 10/07/13 UNIFORM SERVICES 130.17
340253225 10/14/13 UNIFORM SERVICES 83.19
2038693 11/13/13 15136 MISSION UNIFORM SERVICE 340255387 10/28/13 UNIFORM SERVICES 392.38
340254318 10/21/13 UNIFORM SERVICES 389.04
340254317 10/21/13 UNIFORM SERVICES 130.17
340255386 10/28/13 UNIFORM SERVICES 95.73
340255390 10/28/13 UNIFORM SERVICES 88.93
340254320 10/21/13 UNIFORM SERVICES 83.19
2038637 11/06/13 15214 MITA SCHUMACHER Ref002431039 11/04/13 UB Refund Cst #0000066048 273.40 273.40
2038638 11/06/13 15221 MONICA VILLA Ref002431047 11/04/13 UB Refund Cst #0000194223 5.67 5.67
2038760 11/20/13 15240 MWANGI SMOG CHECK INC Ref002431241 11/18/13 UB Refund Cst #0000163023 52.64 52.64
2038585 10/30/13 12908 NARASIMHAN CONSULTING SERVICES 039012 10/05/13 HYDRAULIC MODELING SVCS (7/1/13-9/20/13)5,323.00 5,323.00
2038761 11/20/13 03523 NATIONAL DEFERRED COMPENSATION Ben2431329 11/21/13 BI-WEEKLY DEFERRED COMP PLAN 7,743.73 7,743.73
2038639 11/06/13 03523 NATIONAL DEFERRED COMPENSATION Ben2431102 11/07/13 BI-WEEKLY DEFERRED COMP PLAN 7,743.73 7,743.73
2038694 11/13/13 08531 NEWEST CONSTRUCTION 201307 10/18/13 LG DRUM SCREEN MAINTENANCE 3,663.00 3,663.00
2038695 11/13/13 14856 NEXUS IS INC JC634742 10/16/13 CATALYST SWITCHES 21,079.60 21,079.60
2038696 11/13/13 00510 OFFICE DEPOT INC 680249243001 10/28/13 OFFICE SUPPLIES 176.44 176.44
2038586 10/30/13 00510 OFFICE DEPOT INC 676603713001 10/02/13 HEAVY DUTY STAPLER 72.53
666813536001 10/09/13 OFFICE SUPPLIES 50.54
2038697 11/13/13 14954 PACIFIC TRANS ENVIRONMENTAL 42027 08/15/13 HAZARDOUS WASTE DISPOSAL 532.80 532.80
2038587 10/30/13 15208 PAULA PEARSON WO102513 10/25/13 WORK ORDER REFUND D0900-090155 (Ck Voided)1,312.87 1,312.87
2038698 11/13/13 15208 PAULA PEARSON WO102513 10/25/13 WORK ORDER REFUND D0900-090155 1,312.87 1,312.87
2038762 11/20/13 15249 PGI INVESTMENTS LLC Ref002431250 11/18/13 UB Refund Cst #0000203392 232.88 232.88
2038699 11/13/13 03351 POSADA, ROD 110613 11/06/13 REIMBURSE MEETING EXPENSES (11/6/13)121.27 121.27
2038640 11/06/13 01733 PRICE TRONCONE &12719 08/15/13 ANTENNA SUBLEASE (OCT-NOV 2013)4,128.00 4,128.00
2038588 10/30/13 13059 PRIORITY BUILDING SERVICES 36633 09/01/13 JANITORIAL SERVICES (SEPT 2013)3,664.00 3,664.00
Page 8 of 12
Check Total
CHECK REGISTER
Otay Water District
Date Range: 10/24/2013 - 11/20/2013
Check #Date Vendor Vendor Name Invoice Inv. Date Description Amount
916.49
214.10
152,893.41
2038589 10/30/13 00078 PUBLIC EMPLOYEES RET SYSTEM Ben2430890 10/24/13 BI-WEEKLY PERS CONTRIBUTION 161,836.74 161,836.74
2038700 11/13/13 00078 PUBLIC EMPLOYEES RET SYSTEM Ben2431098 11/07/13 BI-WEEKLY PERS CONTRIBUTION 161,569.72 161,569.72
2038641 11/06/13 10294 QWIKPRINTS 133051437 11/01/13 FINGERPRINTING SERVICES (10/18/13)20.00 20.00
2038590 10/30/13 01342 R J SAFETY SUPPLY CO INC 31795201 10/02/13 SAFETY SUPPLIES 867.89
31795202 10/09/13 SAFETY SUPPLIES 48.60
2038763 11/20/13 15238 REBECCA AYYAD Ref002431238 11/18/13 UB Refund Cst #0000069168 333.14 333.14
2038701 11/13/13 00521 RICK POST WELDING &9567 10/21/13 WELDING- REPAIR 1,644.00 1,644.00
2038642 11/06/13 13401 ROBERT JARDESTEN Ref002431041 11/04/13 UB Refund Cst #0000094769 30.95 30.95
2038643 11/06/13 15219 ROSA LOPEZ Ref002431045 11/04/13 UB Refund Cst #0000172827 79.74 79.74
2038702 11/13/13 05130 SAFARI MICRO INC 236980 10/22/13 HEADSET 348.62 348.62
2038764 11/20/13 15246 SAFEGUARD PROPERTIES Ref002431247 11/18/13 UB Refund Cst #0000196865 18.85 18.85
2038644 11/06/13 15231 SAMI IBRAHIM Ref002431057 11/04/13 UB Refund Cst #0000203484 10.07 10.07
2038591 10/30/13 11596 SAN DIEGO CONSTRUCTION WELDING 9091 10/09/13 WELDING SERVICES 1,240.00 1,240.00
2038703 11/13/13 11596 SAN DIEGO CONSTRUCTION WELDING 9107 10/23/13 DRUM SCREEN BRACKET 1,150.00 1,150.00
2038592 10/30/13 02586 SAN DIEGO COUNTY ASSESSOR 2013101 10/09/13 ASSESSOR DATA (MONTHLY)125.00 125.00
2038593 10/30/13 00003 SAN DIEGO COUNTY WATER AUTH 0000000870 10/09/13 SOCAL WATERSMART (AUG 2013)429.96 429.96
2038765 11/20/13 00003 SAN DIEGO COUNTY WATER AUTH 0000000872 10/24/13 SOCAL WATERSMART (SEPT 2013)245.00 245.00
2038645 11/06/13 00247 SAN DIEGO DAILY TRANSCRIPT 398687 10/07/13 BID ADVERTISEMENT 117.90
398685 10/07/13 BID ADVERTISEMENT 96.20
2038704 11/13/13 00247 SAN DIEGO DAILY TRANSCRIPT 400022 10/15/13 BID ADVERTISEMENT 83.80 83.80
2038705 11/13/13 00121 SAN DIEGO GAS & ELECTRIC 110413 11/04/13 UTILITY EXPENSES (MONTHLY)58,171.03 58,171.03
2038646 11/06/13 00121 SAN DIEGO GAS & ELECTRIC 102813 10/28/13 UTILITY EXPENSES (MONTHLY)65,720.49
101813 10/18/13 UTILITY EXPENSES (MONTHLY)36,644.39
102413a 10/24/13 UTILITY EXPENSES (MONTHLY)31,677.32
102413 10/24/13 UTILITY EXPENSES (MONTHLY)18,051.86
102313 10/23/13 UTILITY EXPENSES (MONTHLY)799.35
2038766 11/20/13 03514 SANTOS, MARCIANO 111313 11/13/13 TUITION REIMBURSEM,ENT 95.00 95.00
2038594 10/30/13 12333 SCHINDLER ELEVATOR CORPORATION 8103540080 09/01/13 ELEVATOR MAINTENANCE (SEPT 2013)416.00 416.00Page 9 of 12
Check Total
CHECK REGISTER
Otay Water District
Date Range: 10/24/2013 - 11/20/2013
Check #Date Vendor Vendor Name Invoice Inv. Date Description Amount
1,329.34
1,548.00
178.15
399.90
2038594 10/30/13 12333 SCHINDLER ELEVATOR CORPORATION 8103540080 09/01/13 ELEVATOR MAINTENANCE (SEPT 2013)416.00 416.00
2038767 11/20/13 12904 SEPULVEDA CONSTRUCTION INC 15 10/28/13 PUMP STATION UPGRADES (ENDING 10/18/13)14,250.00 14,250.00
2038647 11/06/13 15213 SHAWN MEADOWS Ref002431038 11/04/13 UB Refund Cst #0000056415 100.00 100.00
2038706 11/13/13 15048 SIEMENS WATER TECHNOLOGIES LLC 901388426 09/06/13 MICRO 2000 PARTS 1,923.23 1,923.23
2038595 10/30/13 15048 SIEMENS WATER TECHNOLOGIES LLC 901422446 10/01/13 DEIONIZED WATER TANKS 124.80 124.80
2038768 11/20/13 15048 SIEMENS WATER TECHNOLOGIES LLC 901435291 10/14/13 DEIONIZED WATER TANKS 119.20 119.20
2038648 11/06/13 13327 SILVA-SILVA INTERNATIONAL 1311 11/01/13 PROJECT CONSULTANT (OCT 2013)4,000.00 4,000.00
2038707 11/13/13 12281 SIR SPEEDY PRINTING 5409 10/24/13 BUSINESS CARDS 38.72 38.72
2038596 10/30/13 12281 SIR SPEEDY PRINTING 5304 10/01/13 BUSINESS CARDS 38.72 38.72
2038649 11/06/13 15218 SONYA BROWN Ref002431044 11/04/13 UB Refund Cst #0000160369 47.30 47.30
2038708 11/13/13 11618 SOUTH COAST COPY SYSTEMS CM11747 CREDIT MEMO -353.25
AR138808 10/28/13 COPIER MAINTENANCE (NOV 2013)1,682.59
2038597 10/30/13 03103 SOUTHCOAST HEATING &C52045 10/14/13 AC MAINTENANCE 1,068.00
C52049 10/14/13 AC MAINTENANCE 480.00
2038709 11/13/13 15176 SOUTHCOAST HEATING &J10972 10/17/13 REPLACEMENT A/C UNIT 7,761.00 7,761.00
2038598 10/30/13 15176 SOUTHCOAST HEATING &C52046 10/14/13 IT AC MAINTENANCE 205.00 205.00
2038710 11/13/13 06853 SOUTHERN CALIFORNIA SOIL 365430 10/15/13 GEOTECHNICAL SERVICES (10/1/13-10-15-13)1,541.60 1,541.60
2038650 11/06/13 03760 SPANKY'S PORTABLE SERVICES INC 966256 10/10/13 PORTABLE TOILET RENTAL (10/10/13-11/6/13)98.17
965568 10/02/13 PORTABLE TOILET RENTAL (10/2/13-10/29/13)79.98
2038769 11/20/13 03760 SPANKY'S PORTABLE SERVICES INC 968860 10/31/13 PORTABLE TOILET RENTAL (10/30/13-11/26/13)79.98
967654 10/21/13 PORTABLE TOILET RENTAL (10/19/13-11/15/13)79.98
967570 10/18/13 PORTABLE TOILET RENTAL (10/18/13-11/14/13)79.98
967571 10/18/13 PORTABLE TOILET RENTAL (10/18/13-11/14/13)79.98
967572 10/18/13 PORTABLE TOILET RENTAL (10/18/13-11/14/13)79.98
2038770 11/20/13 03516 SPECIAL DISTRICT RISK PD13140055250001 11/07/13 PROPERTY DEDUCTIBLE 500.00 500.00
2038599 10/30/13 02354 STANDARD ELECTRONICS 19184 10/09/13 MONTHLY MONITORING (OCT 2013)1,352.50 1,352.50
2038711 11/13/13 02354 STANDARD ELECTRONICS 19262 10/24/13 DETECTOR MAINTENANCE (10/23/13)95.00 95.00
2038712 11/13/13 00274 STATE OF CALIFORNIA 545041013 11/13/13 LICENSE RENEWAL 115.00
Page 10 of 12
Check Total
CHECK REGISTER
Otay Water District
Date Range: 10/24/2013 - 11/20/2013
Check #Date Vendor Vendor Name Invoice Inv. Date Description Amount
230.00
21,294.15
45,539.26
83141013 10/19/13 LICENSE RENEWAL 115.00
2038771 11/20/13 01460 STATE WATER RESOURCES WD000089707 10/30/13 ANNUAL PERMIT FEE INDEX #197390 1,940.00 1,940.00
2038651 11/06/13 12809 STUTZ ARTIANO SHINOFF 93367 10/29/13 LEGAL SERVICES (SEPT 2013)32,371.50 32,371.50
2038600 10/30/13 10339 SUPREME OIL COMPANY 390864 10/09/13 UNLEADED FUEL 13,585.93
390865 10/09/13 DIESEL FUEL 7,708.22
2038713 11/13/13 02188 TALLEY COMMUNICATIONS 10148884 10/24/13 FIRETIDE DUSTCAP 264.97 264.97
2038772 11/20/13 02188 TALLEY COMMUNICATIONS 10148542 10/22/13 FIRETIDE DUSTCAP 104.68 104.68
2038601 10/30/13 14177 THOMPSON, MITCHELL 18071013 10/23/13 MILEAGE REIMBURSEMENT (OCT 2013)65.54 65.54
2038714 11/13/13 08601 TICOR TITLE COMPANY 110713 11/07/13 CUSTOMER REFUND 473.94 473.94
2038715 11/13/13 00870 TRANSCAT INC 801491 10/15/13 FLUKE 789 CALIBRATION 205.52 205.52
2038716 11/13/13 14641 TREBOR SHORING RENTALS 863913 10/16/13 SHORING RENTALS 2,197.00 2,197.00
2038602 10/30/13 00427 UNDERGROUND SERVICE ALERT OF 920130469 10/01/13 UNDERGROUND ALERTS (OCT 2013)426.00 426.00
2038717 11/13/13 00427 UNDERGROUND SERVICE ALERT OF 820130473 09/01/13 UNDERGROUND ALERTS (SEPT 2013)472.50 472.50
2038773 11/20/13 00350 UNITED STATES POSTAL SERVICE 104339511113 11/18/12 PREPAID POSTAGE MACHINE 6,000.00 6,000.00
2038774 11/20/13 07662 UNITEDHEALTHCARE SPECIALTY 133190000655 11/20/13 AD&D & SUPP LIFE INS (DEC 2013)5,660.77 5,660.77
2038775 11/20/13 07674 US BANK O0000000049 10/22/13 CAL CARD EXPENSES (MONTHLY)43,610.11
SC1013 10/22/13 CAL CARD EXPENSES (MONTHLY)1,644.15
E000048 10/22/13 CAL CARD EXPENSES (MONTHLY)285.00
2038718 11/13/13 07674 US BANK MW102213 10/22/13 CAL CARD EXPENSES (MONTHLY)132.85 132.85
2038603 10/30/13 07674 US BANK O0000000043 10/24/13 CAL CARD EXPENSES (MONTHLY)39,958.23 39,958.23
2038652 11/06/13 07674 US BANK E000045 10/29/13 CAL CARD EXPENSES (MONTHLY)23.60 23.60
2038604 10/30/13 06829 US SECURITY ASSOCIATES INC 314069 09/30/13 ALARM RESPONSE (SEPT 2013)329.50 329.50
2038776 11/20/13 06829 US SECURITY ASSOCIATES INC 351020 10/31/13 MONITORING (OCT 2013)131.95 131.95
2038653 11/06/13 01095 VANTAGEPOINT TRANSFER AGENTS Ben2431096 11/07/13 BI-WEEKLY DEFERRED COMP PLAN 11,452.40 11,452.40
2038777 11/20/13 01095 VANTAGEPOINT TRANSFER AGENTS Ben2431323 11/21/13 BI-WEEKLY DEFERRED COMP PLAN 11,500.60 11,500.60
2038778 11/20/13 06414 VANTAGEPOINT TRANSFER AGENTS Ben2431331 11/21/13 BI-WEEKLY 401A PLAN 737.82 737.82
2038654 11/06/13 06414 VANTAGEPOINT TRANSFER AGENTS Ben2431104 11/07/13 BI-WEEKLY 401A PLAN 737.82 737.82
Page 11 of 12
Check Total
CHECK REGISTER
Otay Water District
Date Range: 10/24/2013 - 11/20/2013
Check #Date Vendor Vendor Name Invoice Inv. Date Description Amount
638.59
2038654 11/06/13 06414 VANTAGEPOINT TRANSFER AGENTS Ben2431104 11/07/13 BI-WEEKLY 401A PLAN 737.82 737.82
2038719 11/13/13 03329 VERIZON WIRELESS 9713642397 10/21/13 VERIZON SERVICES (9/22/13-10/21/13)5,843.93 5,843.93
2038655 11/06/13 15220 VICTORIA LEY Ref002431046 11/04/13 UB Refund Cst #0000175583 43.59 43.59
2038720 11/13/13 15158 VILLA, JOSE RAUL 110813 11/08/13 TUITION REIMBURSEMENT 546.59
O0000000047 11/12/13 CERTIFICATE RENEWAL 92.00
2038605 10/30/13 14879 WATER CONSERVATION GARDEN 1113 10/01/13 GARDEN COSTS (2ND QTR FY 13-14)24,961.75 24,961.75
2038779 11/20/13 03781 WATTON, MARK 111413 11/14/13 MILEAGE REIMBURSEMENT (OCT 2013)358.21 358.21
2038721 11/13/13 03781 WATTON, MARK 110513 11/05/13 MILEAGE REIMBURSEMENT (OCT 2013)361.60 361.60
2038780 11/20/13 14544 WEBCAMPROSHOP.COM 2639 10/10/13 SOFTWARE LICENSE 3,653.64 3,653.64
2038722 11/13/13 07780 WEBER SCIENTIFIC 614262 10/21/13 LABORATORY SUPPLIES 1,114.04 1,114.04
2038656 11/06/13 15224 WEICHERT REALTORS Ref002431050 11/04/13 UB Refund Cst #0000197368 28.85 28.85
2038781 11/20/13 13483 WHITE NELSON DIEHL EVANS LLP 111213 11/12/13 SEMINAR REGISTRATION FEES 590.00 590.00
Amount Pd Total:1,562,138.83
Check Grand Total:1,562,138.83
Page 12 of 12
Check #Check Total
15,178.42
5,441.90
1,038.80
597.82
16,500.00
CHECK REGISTER
Otay Water District
Date Range: 11/21/2013 - 12/18/2013
Date Vendor Vendor Name Invoice Inv. Date Description Amount
2038842 12/04/13 15280 24 K INT'L REALTY Ref002431493 12/03/13 UB Refund Cst #0000204522 25.18 25.18
2038782 11/27/13 08488 ABLEFORCE INC 4028 11/11/13 PROGRAMMING SERVICES (10/30/13-11/7/13)875.00 875.00
2038843 12/04/13 12006 ADVANCED WEB OFFSET INC 132797 10/09/13 FALL 2013 NEWSLETTER PRINTING 2,224.80 2,224.80
2038904 12/11/13 11462 AEGIS ENGINEERING MGMT INC 1303 11/07/13 DEVELOPER PROJECTS (9/29/13-11/1/13)9,911.24
1047 11/07/13 PLAN CHECKS (9/28/13-11/1/13)3,004.28
1135 11/11/13 PLAN CHECKS (9/28/13-11/1/13)2,262.90
2038783 11/27/13 07732 AIRGAS SPECIALTY PRODUCTS INC 131311247 11/05/13 AQUA AMMONIA 3,385.80
131311246 11/05/13 AQUA AMMONIA 2,056.10
2038784 11/27/13 13753 AIRGAS USA LLC 9913608251 10/31/13 BREATHING AIR 41.75 41.75
2038785 11/27/13 15024 AIRX UTILITY SURVEYORS INC 1 10/31/13 LAND SURVEYING (9/30/13-10/31/13)9,522.00 9,522.00
2038786 11/27/13 14811 ALARMS UNLIMITED INC 156233 10/30/13 MAINTENANCE WORK (10/28/13)321.80
156332 11/08/13 SECURITY REPAIRS (11/5/13)299.00
156300 11/06/13 SECURITY REPAIRS (11/1/13)269.00
156242 10/30/13 MAINTENANCE WORK (10/24/13)149.00
2038905 12/11/13 14811 ALARMS UNLIMITED INC 156393 11/15/13 ALARM MAINTENANCE (11/12/13)212.00 212.00
2038906 12/11/13 06261 ALCANTARA, CYNTHIA 120213 12/02/13 EMPLOYEE PROGRAM 402.80 402.80
2038844 12/04/13 15271 ALEGRIA REAL ESTATE FUND II LL Ref002431484 12/03/13 UB Refund Cst #0000195501 41.88 41.88
2038845 12/04/13 15267 ALEXANTROS SKLAVENITIS Ref002431480 12/03/13 UB Refund Cst #0000185292 36.40 36.40
2038787 11/27/13 14256 ALLIANT INSURANCE SERVICES INC 67132 09/03/13 CONSULTING SERVICES (OCT 2013 / QRTLY)6,750.00 6,750.00
2038907 12/11/13 02362 ALLIED WASTE SERVICES # 509 0509005416749 11/25/13 TRASH SERVICES (DEC 2013)530.33
0509005418378 11/25/13 TRASH SERVICES (DEC 2013)67.49
2038788 11/27/13 12911 ALTA LAND SURVEYING INC 31 11/04/13 SURVEY SERVICES (ENDING 8/30/13)840.00 840.00
2038789 11/27/13 14462 ALYSON CONSULTING CM201319 11/03/13 MGMT/INSP - R2091 (9/1/13-10/31/13)6,600.00
CM201318 11/03/13 MGMT/INSP - P2514 (9/1/13-10/31/13)4,800.00
CM20120 11/03/13 MGMT/INSP - P2518 & P2519 (9/1/13-10/31/13)4,500.00
CM201321 11/03/13 MGMT/INSP - R2108 (10/30/13-10/31/13)600.00
2038846 12/04/13 15269 AMANDA STRIPLIN Ref002431482 12/03/13 UB Refund Cst #0000192559 15.85 15.85
2038847 12/04/13 06166 AMERICAN MESSAGING L1109570NL 12/01/13 PAGER SERVICES 304.28 304.28
2038848 12/04/13 15278 AMERICAN PRIDE GENERAL ENG INC Ref002431491 12/03/13 UB Refund Cst #0000203468 3,825.44 3,825.44
Page 1 of 13
Check #Check Total
CHECK REGISTER
Otay Water District
Date Range: 11/21/2013 - 12/18/2013
Date Vendor Vendor Name Invoice Inv. Date Description Amount
19,359.68
2,369.66
2038790 11/27/13 02518 AMERICAN WATER WORKS ASSN 0000810418 10/28/13 CORROSION MANUAL 71.50 71.50
2038849 12/04/13 15263 ANA CONTRERAS Ref002431476 12/03/13 UB Refund Cst #0000169245 27.89 27.89
2038850 12/04/13 00002 ANSWER INC 9165 11/22/13 ANSWERING SERVICES (MONTHLY)1,100.00 1,100.00
2038908 12/11/13 08967 ANTHEM BLUE CROSS EAP 41182 11/25/13 EMPLOYEE ASSISTANCE PROGRAM 321.12 321.12
2038979 12/18/13 12175 APPLE INC 120513 12/05/13 COMPUTER LOAN 853.80 853.80
2038909 12/11/13 13174 ARC IMAGING RESOURCES 772186 09/19/13 GIS PRINTER 14,776.56 14,776.56
2038851 12/04/13 15273 ARMANDO ALFARO Ref002431486 12/03/13 UB Refund Cst #0000195675 32.70 32.70
2038980 12/18/13 15305 ARNOLD ALVARADO Ref002431764 12/16/13 UB Refund Cst #0000205441 19.81 19.81
2038791 11/27/13 05758 AT&T 33784130451113 11/07/13 ACCESS TRANSPORT SVCS (11/7/13-12/6/13)31.65 31.65
2038852 12/04/13 05758 AT&T 61942256051113 11/20/13 ACCESS TRANSPORT SVCS (11/20/13-12/19/13)69.21 69.21
2038853 12/04/13 05758 AT&T 61967053091113 11/15/13 LONG DISTANCE (MONTHLY)37.52 37.52
2038910 12/11/13 05758 AT&T 0821645728112513 11/25/13 ACCESS TRANSPORT SVCS (11/25/13-12/24/13)2,277.32 2,277.32
2038911 12/11/13 05758 AT&T 61969851401113 11/24/13 LONG DISTANCE (MONTHLY)37.52 37.52
2038854 12/04/13 07785 AT&T 000004874512 11/01/13 CALNET 2 PHONE SVCS ADJ (10/1/13-10/31/13)13,656.46
000004832405 11/02/13 CALNET 2 PHONE SVCS (10/2/13-11/1/13)5,687.37
000004834622 11/02/13 CALNET 2 PHONE SVCS (10/2/13-11/1/13)15.85
2038912 12/11/13 07785 AT&T 000004918249 12/01/13 CALNET 2 PHONE SVCS (NOV 2013)1,104.29 1,104.29
2038981 12/18/13 15299 AUGUST HUNTER Ref002431758 12/16/13 UB Refund Cst #0000195942 49.24 49.24
2038913 12/11/13 11285 AZTEC FIRE & SAFETY INC 50069 11/20/13 STORAGE LOCKER MAINTENANCE 395.71 395.71
2038914 12/11/13 03526 BALDWIN COOKE 3744060 11/12/13 2014 PLANNERS 172.69 172.69
2038915 12/11/13 00145 BARRETT ENGINEERED PUMPS 087623 11/07/13 SAMPLE PUMP 1,827.74
087350 10/17/13 SAMPLE PUMP 541.92
2038916 12/11/13 06285 BARTEL ASSOCIATES LLC 13646 11/18/13 ACTUARIAL SERVICES (OCT 2013)5,200.00 5,200.00
2038917 12/11/13 01630 BEARCOM 4250649 11/12/13 RADIO REPAIR 146.06 146.06
2038982 12/18/13 15300 BEN SANCHEZ Ref002431759 12/16/13 UB Refund Cst #0000197128 132.84 132.84
2038855 12/04/13 02434 BLACK BOX CORPORATION IN0042742 10/14/13 FIBER OPTIC CONVERTER 626.22 626.22
2038983 12/18/13 13860 BRENDAN SMITH UB153632 12/11/13 CUSTOMER REFUND 3.38 3.38
Page 2 of 13
Check #Check Total
CHECK REGISTER
Otay Water District
Date Range: 11/21/2013 - 12/18/2013
Date Vendor Vendor Name Invoice Inv. Date Description Amount
6,757.95
4,696.76
792.75
2038984 12/18/13 05408 BRENNAN & ASSOCIATES UB141221 12/13/13 CUSTOMER REFUND 265.26 265.26
2038918 12/11/13 10970 BRENNTAG PACIFIC INC BPI365292 11/18/13 SODIUM HYPOCHLORITE 1,693.84
BPI365085 11/18/13 SODIUM HYPOCHLORITE 933.04
BPI363396 11/12/13 SODIUM HYPOCHLORITE 887.25
BPI366767 11/21/13 SODIUM HYPOCHLORITE 712.86
BPI363397 11/12/13 SODIUM HYPOCHLORITE 632.20
BPI363398 11/12/13 SODIUM HYPOCHLORITE 603.85
BPI365460 11/18/13 SODIUM HYPOCHLORITE 492.68
BPI367779 11/25/13 SODIUM HYPOCHLORITE 439.27
BPI364175 11/14/13 SODIUM HYPOCHLORITE 362.96
2038792 11/27/13 10970 BRENNTAG PACIFIC INC BPI362812 11/08/13 SODIUM HYPOCHLORITE 1,492.20
BPI361251 11/04/13 SODIUM HYPOCHLORITE 957.01
BPI361250 11/04/13 SODIUM HYPOCHLORITE 761.90
BPI362620 11/08/13 SODIUM HYPOCHLORITE 610.39
BPI360435 10/31/13 SODIUM HYPOCHLORITE 491.59
BPI362407 11/01/13 SODIUM HYPOCHLORITE 383.67
2038856 12/04/13 14609 C B R E FAMILY TRUST UB160290 12/03/13 CUSTOMER REFUND 572.02 572.02
2038793 11/27/13 02401 CAJON VALLEY UNION SCHOOL DIST 12291 10/31/13 GARDEN TOUR (10/15/13)80.00 80.00
2038857 12/04/13 14365 CALIFORNIA ENVIRONMENTAL 6595 10/16/13 APCD RETROFIT 15,663.53 15,663.53
2038858 12/04/13 05211 CALIFORNIA FOUNDATION ON THE 111513 11/26/13 SPONSORSHIP (10/29/13-10/30/13)3,000.00 3,000.00
2038859 12/04/13 01004 CALOLYMPIC SAFETY 322315 11/04/13 GASTECH 02 & BATTERY 465.24
320733 09/16/13 EYEWASH BOWLS 327.51
2038794 11/27/13 04071 CAPITOL WEBWORKS LLC 25913 10/31/13 ELECTRONIC FILING FEE (QUARTERLY)45.00 45.00
2038985 12/18/13 15296 CAPRI WEBB Ref002431755 12/16/13 UB Refund Cst #0000188888 35.94 35.94
2038795 11/27/13 14781 CARDIAC SCIENCE CORPORATION 1595260 10/30/13 SAFETY EQUIPMENT 1,113.60 1,113.60
2038919 12/11/13 11057 CAREY, ANDREA 120413120513 12/06/13 TRAVEL EXPENSES (12/4/13-12/5/13)132.00 132.00
2038920 12/11/13 02758 CARMEL BUSINESS SYSTEMS INC 7734 11/25/13 DESTRUCTION SERVICES (11/20/13)59.50 59.50
2038921 12/11/13 15286 CAROLANN ESKRIDGE UB63721 12/09/13 CUSTOMER REFUND 496.57 496.57
2038922 12/11/13 15177 CAROLLO ENGINEERS INC 131817 10/31/13 DESIGN 870-2 PS (10/16/13-10/31/13)11,130.00 11,130.00
2038986 12/18/13 15301 CENTRAL MORTGAGE Ref002431760 12/16/13 UB Refund Cst #0000197158 76.39 76.39
Page 3 of 13
Check #Check Total
CHECK REGISTER
Otay Water District
Date Range: 11/21/2013 - 12/18/2013
Date Vendor Vendor Name Invoice Inv. Date Description Amount
2,818.00
361.27
819.34
2,343.00
2038923 12/11/13 04349 CHAMBERS, JONATHAN E000052 12/09/13 SAFETY BOOTS REIMBURSEMENT 127.52 127.52
2038924 12/11/13 01719 CHULA VISTA CHAMBER OF 13169 08/20/13 MEMBERSHIP RENEWAL 175.00 175.00
2038987 12/18/13 05837 CITY OF SAN DIEGO O0000000052 12/16/13 REQUEST POLICE REPORT 12.00 12.00
2038796 11/27/13 04119 CLARKSON LAB & SUPPLY INC 69951 10/31/13 BACTERIOLOGICAL TESTING SVCS 660.00
70146 10/31/13 BACTERIOLOGICAL TESTING SVCS 660.00
70148 10/31/13 BACTERIOLOGICAL TESTING SVCS 660.00
70147 10/31/13 BACTERIOLOGICAL TESTING SVCS 415.00
70145 10/31/13 BACTERIOLOGICAL TESTING SVCS 141.00
70149 10/31/13 BACTERIOLOGICAL TESTING SVCS 141.00
70160 10/31/13 BACTERIOLOGICAL TESTING SVCS 141.00
2038925 12/11/13 11520 CLINICAL LABORATORY OF 932110 11/14/13 LABORATORY ANALYSIS (10/2/13-11/6/13)1,356.00 1,356.00
2038988 12/18/13 11696 COFFIN, SHANNON O0000000055 12/16/13 CERTIFICATION REIMBURSEMENT 85.00 85.00
2038797 11/27/13 08160 COMPLETE OFFICE 15509970 11/08/13 2014 CALENDARS 312.72
15464400 10/31/13 OFFICE SUPPLIES 48.55
2038860 12/04/13 08160 COMPLETE OFFICE 15486750 10/31/13 TONER 1,669.57 1,669.57
2038926 12/11/13 08160 COMPLETE OFFICE 15557820 11/25/13 CALENDARS 537.41
15542340 11/19/13 INK JET CARTRIDGES 281.93
2038798 11/27/13 03288 COMPUTER PROTECTION 18131PMA 11/04/13 PREVENTATIVE MAINTENANCE 4,503.00 4,503.00
2038927 12/11/13 12334 CORODATA MEDIA STORAGE INC DS1260644 11/30/13 TAPE STORAGE (NOV 2013)409.18 409.18
2038861 12/04/13 12026 CO'S TRAFFIC CONTROL INC 00045506 10/28/13 SAFETY SIGNS 3,504.77 3,504.77
2038989 12/18/13 00099 COUNTY OF SAN DIEGO DPWAROTAYMWD101311/20/13 EXCAVATION PERMITS (OCT 2013)730.04 730.04
2038862 12/04/13 00184 COUNTY OF SAN DIEGO DEH140133D11 11/08/13 SHUT DOWN TEST (10/1/13 & 10/31/13)1,633.00
DEH140129D11 11/08/13 SHUT DOWN TEST (10/1/13)284.00
DEH140121D11 11/08/13 SHUT DOWN TEST (10/14/13)142.00
DEH140131D11 11/08/13 SHUT DOWN TEST (10/16/13)142.00
DEH140132D11 11/08/13 SHUT DOWN TEST (10/16/13)142.00
2038928 12/11/13 00184 COUNTY OF SAN DIEGO DEH2005HUPFP20534912/05/13 UPFP PERMIT RENEWAL (12/31/13-12/31/14)405.00
DEH2005HUPFP20534512/05/13 UPFP PERMIT RENEWAL (12/31/13-12/31/14)292.00
DEH2005HUPFP20535112/05/13 UPFP PERMIT RENEWAL (12/31/13-12/31/14)292.00
DEH2005HUPFP20534812/05/13 UPFP PERMIT RENEWAL (12/31/13-12/31/14)292.00
Page 4 of 13
Check #Check Total
CHECK REGISTER
Otay Water District
Date Range: 11/21/2013 - 12/18/2013
Date Vendor Vendor Name Invoice Inv. Date Description Amount
1,573.00
19,062.00
3,000.00
DEH2005HUPFP20534612/05/13 UPFP PERMIT RENEWAL (12/31/13-12/31/14)292.00
2038990 12/18/13 00184 COUNTY OF SAN DIEGO DEH14-0167-D11 12/16/13 SHUT DOWN TEST (11/8/2013)142.00 142.00
2038929 12/11/13 02122 COUNTY OF SAN DIEGO 201309270928 12/09/13 PERMIT FEES # 09281 (DEC 2013-DEC 2014)8,625.00
2013101409276 10/14/13 PERMIT FEES # 09276 (DEC 2013-DEC 2014)3,272.00
2013092701989 09/27/13 PERMIT FEES # 01989 (DEC 2013-DEC 2014)1,314.00
2013092703231 09/27/13 PERMIT FEES # 03231 (DEC 2013-DEC 2014)565.00
2013092700233 09/27/13 PERMIT FEES # 00233 (DEC 2013-DEC 2014)561.00
2013092709503 09/27/13 PERMIT FEES # 09503 (DEC 2013-DEC 2014)514.00
2013092709291 09/27/13 PERMIT FEES # 09291 (DEC 2013-DEC 2014)467.00
2013092709289 09/27/13 PERMIT FEES # 09289 (DEC 2013-DEC 2014)356.00
2013092710565 09/27/13 PERMIT FEES # 10565 (DEC 2013-DEC 2014)309.00
2013092709290 09/27/13 PERMIT FEES # 09290 (DEC 2013-DEC 2014)309.00
2013092709283 09/27/13 PERMIT FEES # 09283 (DEC 2013-DEC 2014)309.00
2013092709288 09/27/13 PERMIT FEES # 09288 (DEC 2013-DEC 2014)309.00
2013092709287 09/27/13 PERMIT FEES # 09287 (DEC 2013-DEC 2014)309.00
2013092709286 12/09/13 PERMIT FEES # 09286 (DEC 2013-DEC 2014)309.00
2013092709279 09/27/13 PERMIT FEES # 09279 (DEC 2013-DEC 2014)309.00
2013092709285 09/27/13 PERMIT FEES # 09285 (DEC 2013-DEC 2014)309.00
2013092709277 09/27/13 PERMIT FEES # 09277 (DEC 2013-DEC 2014)309.00
2013092704983 09/27/13 PERMIT FEES # 04983 (DEC 2013-DEC 2014)309.00
2013092709280 09/27/13 PERMIT FEES # 09280 (DEC 2013-DEC 2014)298.00
2038930 12/11/13 02122 COUNTY OF SAN DIEGO APCD2013NOV00091712/03/13 VACTOR TRUCK INSPECTION 800.00 800.00
2038931 12/11/13 02756 COX COMMUNICATIONS SAN DIEGO 28811113 11/29/13 INTERNET SERVICES (11/29/13-12/28/13)1,500.00
27171113 11/29/13 INTERNET SERVICES (11/29/13-12/28/13)1,500.00
2038863 12/04/13 15283 CUSTOM POWDER FINISHING Ref002431496 12/03/13 UB Refund Cst #0000026122 30.90 30.90
2038991 12/18/13 15292 DARRYL SUASI Ref002431751 12/16/13 UB Refund Cst #0000095677 60.17 60.17
2038864 12/04/13 15275 DAVID COLLINGS Ref002431488 12/03/13 UB Refund Cst #0000198678 49.34 49.34
2038799 11/27/13 00319 DEPARTMENT OF PUBLIC HEALTH 1360514 09/30/13 WATER SYSTEMS FEES #3710034 15,736.75 15,736.75
2038800 11/27/13 00319 DEPARTMENT OF PUBLIC HEALTH O0000000051 11/21/13 CERTIFICATION APPLICATION 120.00 120.00
2038992 12/18/13 00319 DEPARTMENT OF PUBLIC HEALTH O0000000053 12/16/13 CERTIFICATION RENEWAL 60.00 60.00
2038865 12/04/13 15260 DIANA TORRES GIMENEZ Ref002431473 12/03/13 UB Refund Cst #0000126560 39.05 39.05
2038866 12/04/13 03417 DIRECTV 21828820048 11/19/13 SATELLITE TV (11/18/13-12/17/13)6.00 6.00
Page 5 of 13
Check #Check Total
CHECK REGISTER
Otay Water District
Date Range: 11/21/2013 - 12/18/2013
Date Vendor Vendor Name Invoice Inv. Date Description Amount
1,220.00
1,615.00
396.04
14.47
5,547.49
4,169.46
182.09
2038932 12/11/13 03417 DIRECTV 21948066425 12/05/13 SATELLITE TV (12/4/13-1/3/14)18.00 18.00
2038867 12/04/13 15274 DOUGLAS SHIELDS Ref002431487 12/03/13 UB Refund Cst #0000198226 43.18 43.18
2038933 12/11/13 02447 EDCO DISPOSAL CORPORATION 1554581113 11/30/13 RECYCLING SERVICES (NOV 2013)95.00 95.00
2038993 12/18/13 15293 EFRAIN SALVADOR Ref002431752 12/16/13 UB Refund Cst #0000134063 10.08 10.08
2038801 11/27/13 08023 EMPLOYEE BENEFIT SPECIALISTS 0062531IN 10/31/13 EMPLOYEE BENEFITS (OCT 2013)687.50 687.50
2038802 11/27/13 00331 EMPLOYMENT DEVELOPMENT DEPT 925023841113 11/19/13 UNEMPLOYMENT INSURANCE (7/1/13-9/30/13)11,151.00 11,151.00
2038934 12/11/13 03227 ENVIROMATRIX ANALYTICAL INC 3110866 11/25/13 RECYCLED WATER ANALYSIS (11/8/13-11/13/13)620.00
3110669 11/18/13 RECYCLED WATER ANALYSIS (11/1/13-11/7/13)600.00
2038803 11/27/13 03227 ENVIROMATRIX ANALYTICAL INC 3110555 11/11/13 RECYCLED WATER ANALYSIS (10/25/13-10/31/13)970.00
3110389 11/04/13 RECYCLED WATER ANALYSIS (10/17/13-10/24/13)645.00
2038804 11/27/13 02259 ENVIRONMENTAL RESOURCE 704157 11/08/13 LABORATORY CERTIFICATION 256.72
704298A 11/11/13 LABORATORY CERTIFICATION 139.32
2038935 12/11/13 03725 ENVIRONMENTAL SYSTEMS RESEARCH 92739218 10/31/13 SERVICE PROGRAM (8/6/13-8/5/14)25,000.00 25,000.00
2038868 12/04/13 15262 ERIC CARLSON Ref002431475 12/03/13 UB Refund Cst #0000153793 75.51 75.51
2038805 11/27/13 14320 EUROFINS EATON ANALYTICAL INC L0142011 10/29/13 OUTSIDE LAB SERVICES (10/8/13)255.00 255.00
2038869 12/04/13 13123 FAVELA PRINTING INC 1120 10/14/13 FY 2014 BUDGETS 820.80 820.80
2038936 12/11/13 00645 FEDEX 248821587 12/06/13 MAIL SERVICES (12/3/13)8.23
248166114 11/29/13 MAIL SERVICES (11/20/13)6.24
2038937 12/11/13 03546 FERGUSON WATERWORKS # 1083 0455537 11/12/13 INVENTORY 3,113.28
0455536 11/12/13 INVENTORY 2,434.21
2038870 12/04/13 03546 FERGUSON WATERWORKS # 1083 0451996 10/24/13 CLMC PIPE 2,875.39
0452815 10/30/13 PLUGS FOR HAND HOLES 905.04
0453398 11/07/13 PSI REGULATOR 389.03
2038806 11/27/13 03546 FERGUSON WATERWORKS # 1083 04528161 10/30/13 HAND HOLES GSKT 113.40
04528141 10/30/13 HAND HOLES 68.69
2038938 12/11/13 04066 FIRST CHOICE SERVICES - SD 010492 11/18/13 COFFEE SUPPLIES 536.77 536.77
2038807 11/27/13 04066 FIRST CHOICE SERVICES - SD 009860 11/05/13 COFFEE SUPPLIES 427.38 427.38
2038939 12/11/13 00035 FISHER SCIENTIFIC 1500159 11/18/13 LABORATORY SUPPLIES 308.07
Page 6 of 13
Check #Check Total
CHECK REGISTER
Otay Water District
Date Range: 11/21/2013 - 12/18/2013
Date Vendor Vendor Name Invoice Inv. Date Description Amount
604.73
341.64
4,451.20
4,410.72
88.99
1402320 11/15/13 LABORATORY SUPPLIES 296.66
2038940 12/11/13 11962 FLEETWASH INC x201218 11/15/13 FLEET VEHICLE WASHING 157.68 157.68
2038808 11/27/13 11962 FLEETWASH INC x195648 11/01/13 FLEET VEHICLE WASHING 275.94
x198383 11/08/13 FLEET VEHICLE WASHING 65.70
2038871 12/04/13 01612 FRANCHISE TAX BOARD Ben2431516 12/05/13 BI-WEEKLY PAYROLL DEDUCTION 90.00 90.00
2038994 12/18/13 01612 FRANCHISE TAX BOARD Ben2431826 12/19/13 BI-WEEKLY PAYROLL DEDUCTION 90.00 90.00
2038872 12/04/13 02344 FRANCHISE TAX BOARD Ben2431518 12/05/13 BI-WEEKLY PAYROLL DEDUCTION 81.00 81.00
2038995 12/18/13 02344 FRANCHISE TAX BOARD Ben2431828 12/19/13 BI-WEEKLY PAYROLL DEDUCTION 81.00 81.00
2038873 12/04/13 13563 FRIENDS OF THE WATER 174 09/30/13 GARDEN TOURS (SEPT 2013)620.00 620.00
2038996 12/18/13 15303 GIOVANNA CASTRO Ref002431762 12/16/13 UB Refund Cst #0000199345 26.72 26.72
2038941 12/11/13 00131 GOVERNMENT FIN OFFICERS ASSN 120913 12/09/13 APPLICATION FEE 505.00 505.00
2038874 12/04/13 15284 GRACIELA GUERRERO Ref002431497 12/03/13 UB Refund Cst #0000075887 23.05 23.05
2038875 12/04/13 00101 GRAINGER INC 9254504955 09/26/13 WAREHOUSE SUPPLIES 141.53 141.53
2038942 12/11/13 00101 GRAINGER INC 9301719093 11/21/13 WAREHOUSE BATTERIES 367.64 367.64
2038943 12/11/13 12907 GREENRIDGE LANDSCAPE INC 11379 10/30/13 LANDSCAPING SERVICES (OCT 2013)8,909.50 8,909.50
2038876 12/04/13 15276 GREGORY MAGNO Ref002431489 12/03/13 UB Refund Cst #0000198964 25.49 25.49
2038997 12/18/13 15290 H MCDANIEL Ref002431749 12/16/13 UB Refund Cst #0000062956 66.95 66.95
2038944 12/11/13 00174 HACH COMPANY 8578543 11/19/13 HACH ANALYZERS 3,234.81
8575208 11/15/13 HACH COLORIMITER 1,216.39
2038877 12/04/13 00174 HACH COMPANY 8531476 10/17/13 LABORATORY SUPPLIES 3,814.56
8533436 10/18/13 LABORATORY SUPPLIES 596.16
2038945 12/11/13 02350 HARPER & ASSOCIATES ENG4828 11/12/13 INSPECTION SERVICES (10/1/13-11/1/13)1,080.00 1,080.00
2038809 11/27/13 00201 HARRINGTON INDL PLASTICS LLC 004E0372 10/31/13 CPVC FITTINGS 556.50 556.50
2038878 12/04/13 15265 HAZARD CONSTRUCTION CO Ref002431478 12/03/13 UB Refund Cst #0000176658 1,875.48 1,875.48
2038946 12/11/13 14076 HDS WHITE CAP CONST SUPPLY 50000647937 11/11/13 FILTER/CCB SEALANT 165.42 165.42
2038998 12/18/13 00062 HELIX WATER DISTRICT 174639861213 12/09/13 WATER PURCHASE (10/7/13-12/5/13)46.06
178540011213 12/09/13 WATER PURCHASE (10/7/13-12/5/13)42.93
2038879 12/04/13 15261 HIDEKI YASUOKA Ref002431474 12/03/13 UB Refund Cst #0000143844 9.28 9.28Page 7 of 13
Check #Check Total
CHECK REGISTER
Otay Water District
Date Range: 11/21/2013 - 12/18/2013
Date Vendor Vendor Name Invoice Inv. Date Description Amount
19,979.84
1,684.65
1,684.65
752.50
10,234.49
2038879 12/04/13 15261 HIDEKI YASUOKA Ref002431474 12/03/13 UB Refund Cst #0000143844 9.28 9.28
2038947 12/11/13 12335 HP ENTERPRISE SERVICES LLC U3124670 11/12/13 IVR PAYMENT SERVICES (OCT 2013)2,251.50 2,251.50
2038999 12/18/13 15298 HUD Ref002431757 12/16/13 UB Refund Cst #0000194173 128.06 128.06
2039000 12/18/13 15302 HUD Ref002431761 12/16/13 UB Refund Cst #0000198359 18.19 18.19
2038810 11/27/13 08969 INFOSEND INC 73675 10/31/13 BILL PRINTING SERVICES (OCT 2013)12,484.49
73674 10/31/13 BILL PRINTING SERVICES (OCT 2013)3,925.41
73969 11/04/13 BILL PRINTING SERVICES (OCT 2013)1,988.39
74105 11/04/13 SUPPLEMENTAL NEWSLETTER PRINTING 1,581.55
2038948 12/11/13 13899 INTERMEDIA.NET INC 2013162655 12/01/13 EMAIL SERVICES (11/2/13-12/2/13)3,457.59 3,457.59
2038811 11/27/13 11514 INTERNATIONAL RIGHT OF WAY 269736 09/26/13 IRWA MEMBERSHIP RENEWAL 225.00 225.00
2038880 12/04/13 15266 JACOB MIKANELEHAAHA WHIGHAM Ref002431479 12/03/13 UB Refund Cst #0000176803 25.54 25.54
2038812 11/27/13 03077 JANI-KING OF CALIFORNIA INC SDO10130166 10/01/13 JANITORIAL SERVICES (OCT 2013)1,135.50 1,135.50
2038813 11/27/13 10563 JCI JONES CHEMICALS INC 599699 CREDIT MEMO -3,000.00
599666 10/24/13 CHLORINE 4,684.65
2038949 12/11/13 10563 JCI JONES CHEMICALS INC 602082 CREDIT MEMO -3,000.00
602051 11/19/13 CHLORINE 4,684.65
2038814 11/27/13 02269 JENAL ENGINEERING CORP 10288 11/04/13 MAINTENANCE 243.72 243.72
2038881 12/04/13 15264 JESSICA NEWMAN Ref002431477 12/03/13 UB Refund Cst #0000174140 12.22 12.22
2038950 12/11/13 01010 JOBS AVAILABLE INC 1324034 11/19/13 JOB POSTING 385.00
1324033 11/19/13 JOB POSTING 367.50
2038951 12/11/13 03172 JONES & STOKES ASSOCIATES INC 0097557 11/13/13 ENVIRONMENTAL CONSULTING (10/1/13-10/25/13)4,890.00
0097562 11/13/13 ENVIRONMENTAL CONSULTING (9/17/13-10/25/13)3,600.49
0097563 11/13/13 ENVIRONMENTAL CONSULTING (10/1/13-10/25/13)1,744.00
2039001 12/18/13 15294 JOSEPH SALVI Ref002431753 12/16/13 UB Refund Cst #0000139610 40.70 40.70
2039002 12/18/13 15304 JUST CONSTRUCTION INC Ref002431763 12/16/13 UB Refund Cst #0000205296 1,465.60 1,465.60
2038882 12/04/13 15277 KAILENE EDWARDS Ref002431490 12/03/13 UB Refund Cst #0000203235 28.93 28.93
2038883 12/04/13 15272 KATHIE RANKIN Ref002431485 12/03/13 UB Refund Cst #0000195623 13.06 13.06
2038815 11/27/13 05840 KIRK PAVING INC 5471 11/08/13 AS NEEDED PAVING SERVICES FY14 5,016.10 5,016.10
2038816 11/27/13 04996 KNOX ATTORNEY SERVICE INC 4018575 10/31/13 DELIVERY SERVICES (9/27/13-10/18/13)199.50 199.50
Page 8 of 13
Check #Check Total
CHECK REGISTER
Otay Water District
Date Range: 11/21/2013 - 12/18/2013
Date Vendor Vendor Name Invoice Inv. Date Description Amount
150.00
756.00
291.60
608.14
2038816 11/27/13 04996 KNOX ATTORNEY SERVICE INC 4018575 10/31/13 DELIVERY SERVICES (9/27/13-10/18/13)199.50 199.50
2038952 12/11/13 12276 KONECRANES INC SDG00846935 11/14/13 HOIST INSPECTION (NOV 2013)500.00 500.00
2038953 12/11/13 14036 KRATOS / HBE SM44600 11/19/13 ALARM MONITORING #2 (NOV 2013)55.00
SM44599 11/19/13 ALARM MONITORING #3 (NOV 2013)55.00
SM44601 11/19/13 ALARM MONITORING #1 (NOV 2013)40.00
2038884 12/04/13 12843 LAWTON GROUP, THE 51019 11/22/13 INTERNSHIP AGREEMENT (11/11/13-11/17/13)270.00 270.00
2039003 12/18/13 12843 LAWTON GROUP, THE 51077 12/06/13 INTERNSHIP AGREEMENT (11/18/13-12/1/13)486.00
51112 12/13/13 INTERNSHIP AGREEMENT (12/2/13-12/8/13)270.00
2038817 11/27/13 03607 LEE & RO INC LR16026 11/01/13 INTERCONNECTION (9/1/13-10/25/13)8,190.50 8,190.50
2038885 12/04/13 15270 LILY ABSTON GARCIA Ref002431483 12/03/13 UB Refund Cst #0000195472 15.49 15.49
2039004 12/18/13 15288 MAGEE, STEVEN O0000000054 12/16/13 CERTIFICATION REIMBURSEMENT 90.00 90.00
2038954 12/11/13 13228 MARK PULLEN UB69251 09/10/13 CUSTOMER REFUND 478.17 478.17
2038818 11/27/13 02902 MARSTON & MARSTON INC 201311 11/01/13 COMMUNITY OUTREACH (OCT 2013)5,000.00 5,000.00
2038955 12/11/13 05329 MASTER METER INC 114196 10/07/13 3G REGISTERS 4,039.40 4,039.40
2038819 11/27/13 02882 MAYER REPROGRAPHICS INC 0083022IN 11/08/13 P2453 ADDENDUM #3 145.80
0083058in 11/08/13 P2453 ADDENDUM #4 145.80
2038956 12/11/13 01183 MCMASTER-CARR SUPPLY CO 65920660 11/18/13 MISC HARDWARE SUPPLIES 191.23 191.23
2038957 12/11/13 03169 MENDEZ-SCHOMER, ALICIA 120413120513 12/09/13 TRAVEL EXPENSES (12/4/13-12/5/13)132.00 132.00
2038958 12/11/13 01824 MERKEL & ASSOCIATES INC 13112002 11/20/13 ENVIRONMENTAL SERVICES (10/1/13-10/31/13)14,422.37 14,422.37
2038886 12/04/13 15268 MICHAEL PAYNE Ref002431481 12/03/13 UB Refund Cst #0000188921 40.04 40.04
2038820 11/27/13 00237 MISSION JANITORIAL & ABRASIVE 38561000 10/30/13 JANITORIAL SUPPLIES 1,085.52 1,085.52
2038821 11/27/13 15136 MISSION UNIFORM SERVICE 340256499 11/04/13 UNIFORM SERVICES 389.04
340256498 11/04/13 UNIFORM SERVICES 130.17
340256502 11/04/13 UNIFORM SERVICES 88.93
2038959 12/11/13 15136 MISSION UNIFORM SERVICE 340258667 11/18/13 UNIFORM SERVICES 394.78
340259741 11/25/13 UNIFORM SERVICES 394.78
340258666 11/18/13 UNIFORM SERVICES 130.17
340259740 11/25/13 UNIFORM SERVICES 130.17
340258570 11/18/13 UNIFORM SERVICES 88.93
Page 9 of 13
Check #Check Total
CHECK REGISTER
Otay Water District
Date Range: 11/21/2013 - 12/18/2013
Date Vendor Vendor Name Invoice Inv. Date Description Amount
1,310.95
1,184.50
350.34
192.00
340259744 11/25/13 UNIFORM SERVICES 88.93
340252130 10/07/13 UNIFORM SERVICES 83.19
2038887 12/04/13 03523 NATIONAL DEFERRED COMPENSATION Ben2431512 12/05/13 BI-WEEKLY DEFERRED COMP PLAN 7,743.73 7,743.73
2039005 12/18/13 03523 NATIONAL DEFERRED COMPENSATION Ben2431822 12/19/13 BI-WEEKLY DEFERRED COMP PLAN 8,228.36 8,228.36
2038888 12/04/13 15282 NOBLE REAL ESTATES SERVICES Ref002431495 12/03/13 UB Refund Cst #0000205801 46.23 46.23
2038822 11/27/13 00510 OFFICE DEPOT INC 681163679001 11/01/13 OFFICE SUPPLIES 967.87
682232251001 11/08/13 OFFICE SUPPLIES 160.17
681165585001 11/01/13 OFFICE SUPPLIES 56.46
2038960 12/11/13 00510 OFFICE DEPOT INC 687845710001 11/25/13 BACK SUPPORT 237.04
678078060001 09/25/13 OFFICE SUPPLIES 113.30
2039006 12/18/13 15291 OLIVER AGUILAR Ref002431750 12/16/13 UB Refund Cst #0000073552 41.96 41.96
2038823 11/27/13 03149 ON SITE LASER LLC 48037 11/06/13 PRINTER SERVICES (11/5/13)123.00
48025 11/01/13 PRINTER SERVICES (10/31/13)69.00
2038889 12/04/13 03149 ON SITE LASER LLC 48079 11/25/13 PRINTER SERVICES (11/25/13)59.00 59.00
2038824 11/27/13 14812 PARKWAY SIGNS 14052 11/08/13 CHLORINE SAFETY SIGN 76.80 76.80
2038825 11/27/13 05497 PAYPAL INC 27540861 10/31/13 PHONE PAYMENT SVCS (OCT 2013)54.10 54.10
2038890 12/04/13 00137 PETTY CASH CUSTODIAN 120313 12/03/13 PETTY CASH REIMBURSEMENT 736.89 736.89
2039007 12/18/13 02264 PLASTERER, MICHAEL O0000000056 12/16/13 SAFETY BOOT REIMBURSEMENT 150.00 150.00
2038891 12/04/13 03351 POSADA, ROD 111313111513 12/02/13 TRAVEL EXPENSES (11/13/13-11/15/13)932.63 932.63
2039008 12/18/13 03351 POSADA, ROD 120313120513 12/16/13 TRAVEL EXPENSES (12/3/13-12/5/13)1,115.72 1,115.72
2038961 12/11/13 07346 PRIME ELECTRICAL SERVICES INC 12176 11/15/13 CONDUIT INSTALLATION 2,144.00 2,144.00
2038826 11/27/13 13059 PRIORITY BUILDING SERVICES 36963 10/01/13 JANITORIAL SERVICES (OCT 2013)3,664.00 3,664.00
2038827 11/27/13 06641 PRUDENTIAL OVERALL SUPPLY 31006129 11/11/13 UNIFORM SERVICES 4,524.00 4,524.00
2038962 12/11/13 00078 PUBLIC EMPLOYEES RET SYSTEM Ben2431508 12/05/13 BI-WEEKLY PERS CONTRIBUTION 162,936.43 162,936.43
2038828 11/27/13 00078 PUBLIC EMPLOYEES RET SYSTEM Ben2431325 11/21/13 BI-WEEKLY PERS CONTRIBUTION 161,953.29 161,953.29
2038963 12/11/13 01342 R J SAFETY SUPPLY CO INC 31963400 11/20/13 FACE MASK CERTIFICATION 215.99 215.99
2038892 12/04/13 15258 RAUL MENDOZA Ref002431471 12/03/13 UB Refund Cst #0000010518 19.39 19.39
2039009 12/18/13 15295 RAYMOND ALVAREZ Ref002431754 12/16/13 UB Refund Cst #0000175335 1,553.45 1,553.45
Page 10 of 13
Check #Check Total
CHECK REGISTER
Otay Water District
Date Range: 11/21/2013 - 12/18/2013
Date Vendor Vendor Name Invoice Inv. Date Description Amount
4,997.45
150,913.80
13,589.81
418.09
2039009 12/18/13 15295 RAYMOND ALVAREZ Ref002431754 12/16/13 UB Refund Cst #0000175335 1,553.45 1,553.45
2038829 11/27/13 02950 RDO EQUIPMENT CO 526905 10/31/13 REPLACEMENT BACKHOE 94,159.11 94,159.11
2038893 12/04/13 15281 REAL ESTATE BY OBRIEN Ref002431494 12/03/13 UB Refund Cst #0000204580 40.26 40.26
2039010 12/18/13 15289 RICHARD CRUMLISH Ref002431748 12/16/13 UB Refund Cst #0000015520 117.81 117.81
2038894 12/04/13 15279 ROBERT CLARK Ref002431492 12/03/13 UB Refund Cst #0000204070 12.46 12.46
2038895 12/04/13 15259 ROBERT MICHAELS Ref002431472 12/03/13 UB Refund Cst #0000045549 31.52 31.52
2038964 12/11/13 02620 ROTORK CONTROLS INC CI07308 10/30/13 FILTER ROTORK 4,889.70
CI07309 10/30/13 FREIGHT FOR ACTUATOR 107.75
2038830 11/27/13 05130 SAFARI MICRO INC 237559 11/06/13 PRINTER 671.42 671.42
2038965 12/11/13 05130 SAFARI MICRO INC 237783 11/13/13 PHONE HEADSET 298.39 298.39
2038966 12/11/13 11596 SAN DIEGO CONSTRUCTION WELDING 9133 11/12/13 WELDING SERVICES 680.00 680.00
2038831 11/27/13 02586 SAN DIEGO COUNTY ASSESSOR 2013112 11/07/13 ASSESSOR DATA (MONTHLY)125.00 125.00
2038832 11/27/13 00003 SAN DIEGO COUNTY WATER AUTH 0000000885 11/01/13 HOME WATER USE EVALUATION 1,312.50 1,312.50
2038967 12/11/13 00003 SAN DIEGO COUNTY WATER AUTH 0000000906 11/21/13 SOCAL WATERSMART 245.00 245.00
2038968 12/11/13 00121 SAN DIEGO GAS & ELECTRIC 120413 12/04/13 UTILITY EXPENSES (MONTHLY)82,435.17 82,435.17
2038896 12/04/13 00121 SAN DIEGO GAS & ELECTRIC 112613 11/26/13 UTILITY EXPENSES (MONTHLY)58,196.28
112213 11/22/13 UTILITY EXPENSES (MONTHLY)46,952.90
111813 11/18/13 UTILITY EXPENSES (MONTHLY)30,246.77
112013 11/20/13 UTILITY EXPENSES (MONTHLY)15,345.33
112113 11/21/13 UTILITY EXPENSES (MONTHLY)172.52
2039011 12/18/13 07676 SAN MIGUEL FIRE PROTECTION 111913 11/19/13 TEMPORARY LABOR (OCT 2013)6,817.68
101713 10/17/13 TEMPORARY LABOR (SEPT 2013)6,772.13
2038833 11/27/13 12421 SCS ENGINEERS 0221221 10/31/13 RISK MGMT CONSULTING SVCS (OCT 2013)3,300.00 3,300.00
2038969 12/11/13 13327 SILVA-SILVA INTERNATIONAL 1312 12/01/13 PROJECT CONSULTANT (NOV 2013)4,000.00 4,000.00
2038897 12/04/13 03760 SPANKY'S PORTABLE SERVICES INC 969876 11/08/13 PORTABLE TOILET RENTAL (11/7/13-12/4/13)98.17
970643 11/18/13 PORTABLE TOILET RENTAL (11/16/13-12/13/13)79.98
970422 11/15/13 PORTABLE TOILET RENTAL (11/15/13-12/12/13)79.98
970424 11/15/13 PORTABLE TOILET RENTAL (11/15/13-12/12/13)79.98
970423 11/15/13 PORTABLE TOILET RENTAL (11/15/13-12/12/13)79.98
2039012 12/18/13 03760 SPANKY'S PORTABLE SERVICES INC 973883 12/05/13 PORTABLE TOILET RENTAL (12/5/13-1/1/14)98.17Page 11 of 13
Check #Check Total
CHECK REGISTER
Otay Water District
Date Range: 11/21/2013 - 12/18/2013
Date Vendor Vendor Name Invoice Inv. Date Description Amount
178.15
302.30
15,937.00
16,946.00
18,170.65
2039012 12/18/13 03760 SPANKY'S PORTABLE SERVICES INC 973883 12/05/13 PORTABLE TOILET RENTAL (12/5/13-1/1/14)98.17
971911 11/27/13 PORTABLE TOILET RENTAL (11/27/13-12/24/13)79.98
2038970 12/11/13 03516 SPECIAL DISTRICT RISK 45671 12/02/13 WORKERS' COMPENSATION (1/1/14-3/31/14)56,639.00 56,639.00
2038971 12/11/13 02354 STANDARD ELECTRONICS 19424 11/25/13 ALARM SERVICES (11/19/13)159.80
19388 11/19/13 ALARM SERVICES (11/13/13)142.50
2038834 11/27/13 02354 STANDARD ELECTRONICS 19320 11/08/13 MONTHLY MONITORING (NOV 2013)1,352.50 1,352.50
2038835 11/27/13 00274 STATE OF CALIFORNIA 68982 11/18/13 P.E. RENEWAL J. MARCHIORO 115.00 115.00
2038836 11/27/13 01460 STATE WATER RESOURCES WD0092225 10/30/13 ANNUAL PERMIT FEE 13,875.00
WD0087917 10/30/13 ANNUAL PERMIT FEE 2,062.00
2038972 12/11/13 12809 STUTZ ARTIANO SHINOFF 93564 11/25/13 LEGAL SERVICES (OCT 2013)23,347.33 23,347.33
2039013 12/18/13 14576 SWIATKOWSKI, KEITH O01000000057 12/16/13 SAFETY BOOTS REIMBURSEMENT 98.09 98.09
2038973 12/11/13 02376 TECHKNOWSION INC 2481 11/25/13 SCADA SUPPORT SVCS (MAY 2013-OCT 2013)9,050.00
2480 11/25/13 PLC PROGRAMMING 7,896.00
2038898 12/04/13 08601 TICOR TITLE COMPANY 110713 11/07/13 CUSTOMER REFUND 473.94 473.94
2038899 12/04/13 15257 TRUESDALE, DENNIS E000049 12/02/13 SAFETY BOOTS REIMBURSEMENT 130.79 130.79
2038837 11/27/13 00427 UNDERGROUND SERVICE ALERT OF 1020130483 11/01/13 UNDERGROUND ALERTS (OCTOBER 2013)478.50 478.50
2038974 12/11/13 14181 UNITED RENTALS (NORTH AMERICA)115347013001 10/31/13 CONCRETE 159.84 159.84
2038900 12/04/13 14181 UNITED RENTALS (NORTH AMERICA)115310139001 10/30/13 CONCRETE 118.80 118.80
2038901 12/04/13 07674 US BANK E000051 11/22/13 CAL CARD (MONTHLY)184.73 184.73
2039014 12/18/13 07674 US BANK A000051 10/22/13 CAL-CARD EXPENSES (MONTHLY)16,341.10
E000053 11/22/13 CAL CARD EXPENSES (MONTHLY)1,542.10
MW1113 11/22/13 CAL CARD EXPENSES (MONTHLY)287.45
2038975 12/11/13 06829 US SECURITY ASSOCIATES INC 387630 11/30/13 ALARM RESPONSE (NOV 2013)131.95 131.95
2038976 12/11/13 11606 USA BLUE BOOK 209958 11/25/13 ROYCE METER 1,701.37 1,701.37
2038902 12/04/13 01095 VANTAGEPOINT TRANSFER AGENTS Ben2431506 12/05/13 BI-WEEKLY DEFERRED COMP PLAN 11,505.94 11,505.94
2039015 12/18/13 01095 VANTAGEPOINT TRANSFER AGENTS Ben2431816 12/19/13 BI-WEEKLY DEFERRED COMP PLAN 11,608.37 11,608.37
2038903 12/04/13 06414 VANTAGEPOINT TRANSFER AGENTS Ben2431514 12/05/13 BI-WEEKLY 401A PLAN 612.82 612.82
2039016 12/18/13 06414 VANTAGEPOINT TRANSFER AGENTS Ben2431824 12/19/13 BI-WEEKLY 401A PLAN 634.71 634.71
Page 12 of 13
Check #Check Total
CHECK REGISTER
Otay Water District
Date Range: 11/21/2013 - 12/18/2013
Date Vendor Vendor Name Invoice Inv. Date Description Amount
238.00
4,000.00
2039017 12/18/13 12686 VANTAGEPOINT TRANSFER AGENTS Ben2431814 12/19/13 401A TERMINAL PAY 27,426.16 27,426.16
2038977 12/11/13 03329 VERIZON WIRELESS 9715344789 11/21/13 VERIZON SERVICES (10/22/13-11/21/13)6,296.24 6,296.24
2039018 12/18/13 15297 VICTOR BETANCOURT Ref002431756 12/16/13 UB Refund Cst #0000193837 84.88 84.88
2038978 12/11/13 03781 WATTON, MARK 110113113013 12/09/13 MILEAGE REIMBURSEMENT (NOV 2013)137.30 137.30
2038838 11/27/13 15175 WESSPUR TREE EQUIPMENT INC CM56096 CREDIT MEMO -869.00
IN80465 10/10/13 SAFETY EQUIPMENT 815.00
IN80669 10/22/13 SAFETY EQUIPMENT 292.00
2038839 11/27/13 02849 WHITAKER BROTHERS BUSINESS INV0223930 11/05/13 DATE STAMP MACHINE 594.42 594.42
2038840 11/27/13 13483 WHITE NELSON DIEHL EVANS LLP 138095 10/31/13 AUDIT SERVICES FOR FY2013 (ENDING 10/31/13)27,000.00 27,000.00
2038841 11/27/13 15181 WILLDAN FINANCIAL SERVICES 01022544 11/11/13 ARBITRAGE REBATE SERVICES 2,000.00
Check Grand Total:1,322,679.28237 Checks
01022543 11/11/13 ARBITRAGE REBATE SERVICES 2,000.00
Amount Pd Total:1,322,679.28
Page 13 of 13