HomeMy WebLinkAbout01-07-14 Board Agenda
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OTAY WATER DISTRICT
BOARD OF DIRECTORS MEETING
DISTRICT BOARDROOM
2554 SWEETWATER SPRINGS BOULEVARD
SPRING VALLEY, CALIFORNIA
TUESDAY
January 7, 2014
3:30 P.M.
AGENDA
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. PRESENTATION OF RECOGNITION PLAQUE TO BOARD PRESIDENT
4. ELECTION OF BOARD PRESIDENT
As per Chapter 2, Section 1.03.B, Procedure for Election, of the District’s Code of
Ordinances, the General Manager shall chair the proceedings for election of the
President. The newly-elected President shall assume office immediately and shall
chair the proceedings for the election of the Vice President and Treasurer.
5. ELECTION OF BOARD VICE PRESIDENT
6. ELECTION OF BOARD TREASURER
7. APPROVAL OF AGENDA
8. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO
SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'S
JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA
9. RECESS OTAY WATER DISTRICT BOARD MEETING
10. CONVENE OTAY SERVICE CORPORATION BOARD MEETING
11. ROLL CALL
12. ELECTION OF OFFICERS
a) PRESIDENT
b) VICE-PRESIDENT
c) TREASURER
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13. APPOINTMENT OF OFFICERS
a) EXECUTIVE DIRECTOR
b) CHIEF FINANCIAL OFFICER
c) SECRETARY
14. ADJOURN OTAY SERVICE CORPORATION BOARD MEETING
15. CONVENE OTAY WATER DISTRICT FINANCING AUTHORITY BOARD MEET-
ING
16. ROLL CALL
17. RE-AFFIRM OFFICERS OF THE OTAY WATER DISTRICT FINANCING AUTHOR-
ITY
a) PRESIDENT
b) VICE-PRESIDENT
c) EXECUTIVE DIRECTOR
d) TREASURER/AUDITOR
e) SECRETARY
18. ADJOURN OTAY WATER DISTRICT FINANCING AUTHORITY BOARD MEETING
19. RECONVENE OTAY WATER DISTRICT BOARD MEETING
CONSENT CALENDAR
20. ITEMS TO BE ACTED UPON WITHOUT DISCUSSION, UNLESS A REQUEST IS
MADE BY A MEMBER OF THE BOARD OR THE PUBLIC TO DISCUSS A PAR-
TICULAR ITEM:
a) APPROVE A PROFESSIONAL SERVICES CONTRACT WITH ATKINS
NORTH AMERICA, INC. FOR THE 2015 WATER FACILITIES MASTER
PLAN AND PROGRAM ENVIRONMENTAL IMPACT REPORT UPDATES IN
AN AMOUNT NOT-TO-EXCEED $434,731
b) APPROVE A CONSTRUCTION CONTRACT WITH ADVANCED INDUS-
TRIAL SERVICES, INC. FOR THE 624-2 RESERVOIR INTERI-
OR/EXTERIOR COATING AND UPGRADES PROJECT IN AN AMOUNT
NOT-TO-EXCEED $1,199,000
c) APPROVE A CONSTRUCTION CONTRACT WITH COFFMAN SPECIAL-
TIES, INC. FOR THE POTABLE WATER UTILITY RELOCATIONS ASSO-
CIATED WITH THE CALTRANS SR-11-SEQUENCE 1 PROJECT IN AN
AMOUNT NOT-TO-EXCEED $992,380
d) APPROVE AN AGREEMENT BETWEEN THE SAN DIEGO COUNTY SANI-
TATION DISTRICT (COUNTY) AND THE DISTRICT FOR REIMBURSE-
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MENT TO THE COUNTY FOR THE DESIGN AND CONSTRUCTION
COSTS ASSOCIATED WITH THE RANCHO SAN DIEGO PUMP STATION
REHABILITATION PROJECT; AND APPROVE AN INCREASE IN CIP
BUDGET S2027 IN THE AMOUNT OF $600,000, INCREASING THE
OVERALL CIP BUDGET FROM $2,900,000 TO $3,500,000
e) ADOPT THE 2014 OTAY WATER DISTRICT LEGISLATIVE PROGRAM
GUIDELINES
f) ADOPT ORDINANCE NO. 540 TO AMEND THE DISTRICT’S CODE OF
ORDINANCES SECTION 3.06 (C), WITHDRAWAL OF FUNDS, TO ALLOW
FOR DELEGATES APPROVAL OF THE RELEASE OF PAYMENTS THAT
WILL INCREASE THE EFFICIENCY AND PRACTICALITY OF THE DIS-
TRICT’S OPERATION
g) APPROVE A PURCHASE ORDER TO NEXUS, INC. IN THE AMOUNT OF
$204,850.50 FOR THE PURCHASE OF INFORMATION TECHNOLOGY
NETWORK EQUIPMENT AND SERVICES
h) APPROVE A THREE (3) YEAR AGREEMENT WITH AZTECA SYSTEMS,
INC. IN AN AMOUNT NOT-TO-EXCEED $230,000 FOR A LICENSING
AGREEMENT FOR CITY WORKS SOFTWARE; AND AN AGREEMENT
WITH THE TIMMONS GROUP IN AN AMOUNT NOT-TO-EXCEED
$370,000 FOR IMPLEMENTATION SERVICES FOR THE REPLACEMENT
OF THE DISTRICT’S WORK MANAGEMENT SYSTEM
ACTION ITEMS
21. BOARD
a) APPROVE AN AGREEMENT WITH TECHNOWSION, INC. FOR A THREE
(3) YEAR LICENSING AGREEMENT FOR GE iFIX SCADA SYSTEM AND
IMPLEMENTATION SERVICES FOR THE REPLACEMENT OF THE DIS-
TRICT’S SCADA SYSTEM IN AN AMOUNT NOT-TO-EXCEED $415,000
b) AWARD A CONTRACT TO AN ACCOUNTING FIRM TO SERVE AS THE
DISTRICT’S AUDITORS FOR THE FISCAL YEAR ENDING JUNE 30, 2014;
THE CONTRACT WILL BE FOR ONE (1) YEAR WITH FOUR (4) ONE-
YEAR OPTIONS SUBJECT TO THE BOARD REVIEW AND APPROVAL
c) DISCUSSION OF 2014 BOARD MEETING CALENDAR
INFORMATIONAL ITEMS
22. THIS ITEM IS PROVIDED TO THE BOARD FOR INFORMATIONAL PURPOSES
ONLY. NO ACTION IS REQUIRED ON THE FOLLOWING AGENDA ITEMS:
a) REPORT ON DIRECTOR’S EXPENSES FOR THE 1ST QUARTER OF FIS-
CAL YEAR 2014 (BENHAM)
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REPORTS
23. GENERAL MANAGER’S REPORT
a) SAN DIEGO COUNTY WATER AUTHORITY UPDATE
24. DIRECTORS' REPORTS/REQUESTS
25. PRESIDENT’S REPORT
RECESS TO CLOSED SESSION
26. CLOSED SESSION
a) CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
[GOVERNMENT CODE §54956.9]
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RETURN TO OPEN SESSION
27. REPORT ON ANY ACTIONS TAKEN IN CLOSED SESSION. THE BOARD MAY
ALSO TAKE ACTION ON ANY ITEMS POSTED IN CLOSED SESSION
28. ADJOURNMENT
All items appearing on this agenda, whether or not expressly listed for action, may be
deliberated and may be subject to action by the Board.
The Agenda, and any attachments containing written information, are available at the
District’s website at www.otaywater.gov. Written changes to any items to be considered at
the open meeting, or to any attachments, will be posted on the District’s website. Copies
of the Agenda and all attachments are also available through the District Secretary by
contacting her at (619) 670-2280.
If you have any disability which would require accommodation in order to enable you to
participate in this meeting, please call the District Secretary at (619) 670-2280 at least 24
hours prior to the meeting.
Certification of Posting
I certify that on January 3, 2014, I posted a copy of the foregoing agenda near the
regular meeting place of the Board of Directors of Otay Water District, said time being at
least 72 hours in advance of the regular meeting of the Board of Directors (Government
Code Section §54954.2).
Executed at Spring Valley, California on January 3, 2014.
/s/ Susan Cruz, District Secretary