HomeMy WebLinkAbout01-27-15 Board Packet 1
OTAY WATER DISTRICT
SPECIAL MEETING OF THE BOARD OF DIRECTORS
DISTRICT BOARDROOM
2554 SWEETWATER SPRINGS BOULEVARD
SPRING VALLEY, CALIFORNIA
TUESDAY
January 27, 2015
12:00 P.M.
AGENDA
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. APPROVAL OF AGENDA
4. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO
SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'S
JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA
WORKSHOP
5. DISCUSSION OF FISCAL YEAR 2015 – 2018 STRATEGIC PLAN AND A REVIEW
OF STRENGTHS, WEAKNESSES, OPPORTUNITIES AND THREATS [SWOT
ANALYSIS] (STEVENS)
6. ADJOURNMENT
2
All items appearing on this agenda, whether or not expressly listed for action, may be
deliberated and may be subject to action by the Board.
The Agenda, and any attachments containing written information, are available at the
District’s website at www.otaywater.gov. Written changes to any items to be considered at
the open meeting, or to any attachments, will be posted on the District’s website. Copies
of the Agenda and all attachments are also available through the District Secretary by
contacting her at (619) 670-2280.
If you have any disability which would require accommodation in order to enable you to
participate in this meeting, please call the District Secretary at 670-2280 at least 24 hours
prior to the meeting.
Certification of Posting
I certify that on January 23, 2015, I posted a copy of the foregoing agenda near the
regular meeting place of the Board of Directors of Otay Water District, said time being at
least 24 hours in advance of the special meeting of the Board of Directors (Government
Code Section §54954.2).
Executed at Spring Valley, California on January 23, 2015.
/s/ Susan Cruz, District Secretary
STAFF REPORT
TYPE MEETING: Regular Board
MEETING DATE: January 27, 2015
SUBMITTED BY:
Geoffrey Stevens,
Chief Information Officer
PROJECT: Various DIV. NO. ALL
APPROVED BY:
German Alvarez, Assistant General Manager
Mark Watton, General Manager
SUBJECT: BOARD WORKSHOP – SWOT ANALYSIS
GENERAL MANAGER'S RECOMMENDATION:
No recommendation. This is an informational item only.
COMMITTEE ACTION:
See “Attachment A”.
PURPOSE:
To obtain Board input regarding the proposed FY2016-2018 Strategic Plan.
SUMMARY:
The General Manager requested staff to meet with the Board in a special
workshop to review both the proposed SWOT analysis as well as preview
the objectives that will be proposed for the FY2016 to FY2018 Strategic
Plan.
BACKGROUND:
The District is currently at the midpoint of the first year of the 2015-
2018 Strategic Plan. Results from the first half year will be presented
to the Board in March 2015 and preliminary results are quite positive.
In the FY 2015-2018 Strategic Plan (approved by the Board in May 2014)
staff identified several major initiatives that needed to be completed
prior to establishing more detailed objectives. These included the
replacements of the existing work order system and the SCADA system, as
well as an upgrade in the District’s approach to planning for emergencies
and enhanced safety. This work is on schedule and approaching conclusion.
As an exercise to help determine which efforts were potentially most
beneficial from a strategic perspective, the Senior Team completed a
draft SWOT Analysis (Strengths, Weaknesses, Opportunities, and Threats).
Recognizing that from this exercise and in line with the District’s long
term plan, Department Heads also conducted a detailed analysis with their
staff to develop specific proposed objectives that were responsive to
the needs identified in the SWOT analysis. These meetings were quite
extensive and involved an analysis of the business functions performed
by each section in each department as to what corrective actions or
opportunities might exist that would contribute to the District’s
Strategic Plan.
Workshop Format January 27th
1) Introduction and Explanation of SWOT analysis
2) Presentation of Staff SWOT Analysis
3) Board Discussion
4) Presentation of Draft Objectives for FY16-FY18
5) Summary Discussion and Conclusions
Next Steps - Metrics
Following this workshop, staff will finalize the proposed objectives.
During February and March staff will then review the proposed metrics
for the plan and enhance the existing metrics program in line with the
District’s key challenge of demonstrating in a quantitative fashion how
the District is making the progress required to serve our Customers and
fulfill our mission as outlined in the plan.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
Informational item only, no fiscal impact.
STRATEGIC GOAL:
Strategic Plan and Performance Measure reporting is a critical
element in providing performance reporting to the Board and
staff.
LEGAL IMPACT:
None