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HomeMy WebLinkAbout02-04-15 Board Packet 1 OTAY WATER DISTRICT BOARD OF DIRECTORS MEETING DISTRICT BOARDROOM 2554 SWEETWATER SPRINGS BOULEVARD SPRING VALLEY, CALIFORNIA WEDNESDAY February 4, 2015 3:30 P.M. AGENDA 1. ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. APPROVAL OF AGENDA 4. APPROVE THE MINUTES OF THE REGULAR BOARD MEETING OF JANU- ARY 7, 2015 5. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'S JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA CONSENT CALENDAR 6. ITEMS TO BE ACTED UPON WITHOUT DISCUSSION, UNLESS A REQUEST IS MADE BY A MEMBER OF THE BOARD OR THE PUBLIC TO DISCUSS A PARTICULAR ITEM: a) AWARD A PROFESSIONAL SERVICES CONTRACT TO AEGIS ENGI- NEERING MANAGEMENT (AEGIS) FOR AS-NEEDED PLAN REVIEW, INSPECTION, AND PROJECT MANAGEMENT SERVICES FOR DEVEL- OPER POTABLE AND RECYCLED WATER PROJECTS IN AN AMOUNT NOT-TO-EXCEED $400,000, FOR A PERIOD OF TWO (2) FISCAL YEARS (FYs 2015 AND 2016) WITH THE CONTRACTUAL END DATE OF JUNE 30, 2017 b) APPROVE AN ENGAGEMENT LETTER WITH THE AUDITING FIRM OF TEAMAN, RAMIREZ AND SMITH, INC., TO PROVIDE AUDIT SERVICES TO THE DISTRICT FOR THE FISCAL YEAR ENDING JUNE 30, 2015 2 c) APPROVE AN ADJUSTMENT TO THE WHEELING RATE FOR THE DE- LIVERY OF TREATY WATERS TO MEXICO TO $70.37 FOR CALEN- DAR YEAR 2015 AND SET MEXICO’S PLANNED PROJECT AND EMERGENCY REPAIR RESERVE FUND REQUIREMENT AT $70,000 d) ADOPT ORDINANCE NO. 549 AMENDING SECTION 1.03.A, DATE OF ELECTION, OF THE DISTRICT’S CODE OF ORDINANCES ACTION ITEMS 7. BOARD a) DISCUSSION OF THE 2015 BOARD MEETING CALENDAR INFORMATIONAL ITEM 8. THE FOLLOWING ITEM IS PROVIDED TO THE BOARD FOR INFORMA- TIONAL PURPOSES ONLY. NO ACTION IS REQUIRED ON THE FOLLOWING AGENDA ITEM: a) DEMONSTRATION OF THE DISTRICT’S DASH BOARD (SEGURA) REPORTS 9. GENERAL MANAGER’S REPORT a) SAN DIEGO COUNTY WATER AUTHORITY UPDATE 10. DIRECTORS' REPORTS/REQUESTS 11. PRESIDENT’S REPORT/REQUESTS RECESS TO CLOSED SESSION 12. CLOSED SESSION a) CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION [GOVERNMENT CODE §54956.9] ALVA ROBERSON v. OTAY WATER DISTRICT; CASE NO. 37-2014-00084219- CI-PO-CT 13. RETURN TO OPEN SESSION REPORT ON ANY ACTIONS TAKEN IN CLOSED SESSION. THE BOARD MAY ALSO TAKE ACTION ON ANY ITEMS POSTED IN CLOSED SESSION 14. ADJOURNMENT 3 All items appearing on this agenda, whether or not expressly listed for action, may be deliberated and may be subject to action by the Board. The Agenda, and any attachments containing written information, are available at the District’s website at www.otaywater.gov. Written changes to any items to be considered at the open meeting, or to any attachments, will be posted on the District’s website. Copies of the Agenda and all attachments are also available through the District Secretary by contacting her at (619) 670-2280. If you have any disability which would require accommodation in order to enable you to participate in this meeting, please call the District Secretary at (619) 670-2280 at least 24 hours prior to the meeting. Certification of Posting I certify that on January 30, 2015, I posted a copy of the foregoing agenda near the regular meeting place of the Board of Directors of Otay Water District, said time be- ing at least 72 hours in advance of the regular meeting of the Board of Directors (Gov- ernment Code Section §54954.2). Executed at Spring Valley, California on January 30, 2015. /s/ Susan Cruz, District Secretary 1 MINUTES OF THE BOARD OF DIRECTORS MEETING OF THE OTAY WATER DISTRICT January 7, 2015 1. The meeting was called to order by President Lopez at 3:35 p.m. 2. ROLL CALL Directors Present: Croucher, Lopez, Robak and Thompson Directors Absent: Smith (out-of-town) Staff Present: General Manager Mark Watton, General Counsel Daniel Shinoff, Asst. GM German Alvarez, Chief of Engineering Rod Posada, Chief Financial Officer Joe Beachem, Chief of Information Technology Geoff Stevens, Chief of Operations Pedro Porras, Asst. Chief of Administration and Information Technology Adolfo Segura, Asst. Chief of Operations Jose Martinez, District Secretary Susan Cruz and others per attached list. 3. PLEDGE OF ALLEGIANCE The pledge of allegiance was led by Boy Scout Michael Holder who attended the meeting to complete a merit badge requirement. 4. APPROVAL OF AGENDA A motion was made by Director Croucher, and seconded by Director Thompson and carried with the following vote: Ayes: Directors Croucher, Lopez, Robak and Thompson Noes: None Abstain: None Absent: Director Smith to approve the agenda. 5. APPROVE THE MINUTES OF THE REGULAR BOARD MEETINGS OF OCTOBER 1, 2014 AND SPECIAL MEETING OF DECEMBER 5, 2014 A motion was made by Director Thompson, seconded by Director Croucher and carried with the following vote: Ayes: Directors Croucher, Lopez, Robak and Thompson 2 Noes: None Abstain: None Absent: Director Smith to approve the minutes of the regular board meeting of October 1, 2014 and special board meeting of December 5, 2014. 6. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'S JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA No one wished to be heard. CONSENT CALENDAR 7. ITEMS TO BE ACTED UPON WITHOUT DISCUSSION, UNLESS A REQUEST IS MADE BY A MEMBER OF THE BOARD OR THE PUBLIC TO DISCUSS A PARTICULAR ITEM: A motion was made by Director Croucher, seconded by Director Thompson and carried with the following vote: Ayes: Directors Croucher, Lopez, Robak and Thompson Noes: None Abstain: None Absent: Director Smith to approve the following consent calendar items: a) APPROVE THE PURCHASE OF A SCREENINGS COMPACTOR FROM ENVIRO-CARE FOR THE DISTRICT’S RALPH W. CHAPMAN WATER RECLAMATION FACILITY IN THE AMOUNT OF $69,451.56 b) APPROVE THE RE-CERTIFICATION OF THE FIVE-YEAR UPDATE OF THE OTAY WATER DISTRICT’S SEWER SYSTEM MANAGEMENT PLAN IN ACCORDANCE WITH THE STATEWIDE GENERAL WASTE DISCHARGE REQUIREMENTS FOR SANITARY SEWER SYSTEMS c) AWARD A CONSTRUCTION CONTRACT TO CORA CONSTRUCTORS, INC. FOR THE RALPH W. CHAPMAN WATER RECLAMATION FACILITY (RWCWRF) RETURN ACTIVATED SLUDGE (RAS) PUMPS REPLACEMENT PROJECT IN AN AMOUNT NOT-TO-EXCEED $315,315.00 d) AWARD A PROFESSIONAL ENGINEERING SERVICES CONTRACT TO R. F. YEAGER ENGINEERING, LLC FOR AS-NEEDED CORROSION 3 ENGINEERING AND RESERVOIR COATING INSPECTION SERVICES FOR CALENDAR YEARS 2015 AND 2016 (ENDING DECEMBER 31, 2016) IN AN AMOUNT NOT-TO-EXCEED $175,000 e) AWARD A CONSTRUCTION CONTRACT TO TC CONSTRUCTION CO., INC. FOR THE SR 11/125/905 CONNECTOR RAMPS BLOW OFF RELOCATION PROJECT f) IMPOSE A $1,000 FINE FOR METER TAMPERING AT 1785 TRESEDER CIRCLE IN EL CAJON g) APPROVE A REIMBURSEMENT AGREEMENT BETWEEN THE SAN DIEGO ASSOCIATION OF GOVERNMENTS AND THE OTAY WATER DISTRICT FOR CONSTRUCTION COSTS ASSOCIATED WITH THE SOUTH BAY BUS RAPID TRANSIT PROJECT; INCREASE THE CIP BUDGET FOR P2539 BY $525,000 (INCREASE THE OVERALL CIP BUDGET FROM $375,000 TO $900,000) h) ADOPT THE 2015 OTAY WATER DISTRICT LEGISLATIVE PROGRAM GUIDELINES i) ADOPT RESOLUTION NO. 4246 SUPPORTING THE PADRE DAM MUNICIPAL WATER DISTRICT’S ADVANCED WATER PURIFICATION DEMONSTRATION PROJECT ACTION ITEMS 8. GENERAL MANAGER a) CONSIDER CASTING VOTES FOR A REGULAR DISTRICT MEMBER AND AN ALTERNATE DISTRICT MEMBER ON THE LOCAL AREA FORMATION COMMISSION’S (LAFCO) COMMISSION IN THE LAFCO SPECIAL DISTRICT’S ELECTIONS After a short discussion, a motion was made by Director Croucher, seconded by Director Robak and carried with the following vote: Ayes: Directors Croucher, Lopez, Robak and Thompson Noes: None Abstain: None Absent: Director Smith to approve the LAFCO nomination committee’s recommendation to vote for Ms. Jo MacKenzie, Vista Irrigation District, as the Regular Member and Mr. Edmund Sprague, Olivenhain MWD, as the Alternate Member of LAFCO’s commission. 4 9. BOARD a) DISCUSSION OF THE 2015 BOARD MEETING CALENDAR There were no changes to the board meeting calendar. INFORMATIONAL ITEM 10. THE FOLLOWING ITEM IS PROVIDED TO THE BOARD FOR INFORMATIONAL PURPOSES ONLY. NO ACTION IS REQUIRED ON THE FOLLOWING AGENDA ITEM: a) FIRST QUARTER FISCAL YEAR 2015 CAPITAL IMPROVEMENT PROGRAM REPORT Engineering Manager Dan Martin provided an update on the District’s first quarter of FY 2015 Capital Improvement Program. He indicated that the FY 2015 budget is divided into 73 projects totaling $10.6 million. The overall expenditures for the first quarter are $1.3 million which is approximately 12% of the FY 2015 budget. Please reference the Committee Action notes attached to staff’s report (Attachment A) for the details of Mr. Martin’s report. Director Thompson inquired with regard to the list of Consultant Contracts in staffs’ presentation, why the contract for Mr. Hector Mares was listed under Design. Chief of Engineering Posada indicated that Mr. Mares was the District’s Bi-national Consultant and it was listed under Design because the project is currently in the design stage. He noted that the contract could fit under the Planning category as well. President Lopez indicated that he would like a report on safety. The precautions the District takes for safety, such as shoring and things of that nature. He stated that he would like to provide the new Director an update in this area. REPORTS 11. GENERAL MANAGER’S REPORT General Manager Watton presented information from his report that included an update on the San Diego County Water Authority’s planned treated water shutdown, new hires and promotions, emergency response training, Oak Grove Middle School turf removal project, MWD rebate program budget increase, and the Integrated Resource Plan. Director Thompson inquired about the emergency red phones that were reported in the General Manager’s report and how they were different from other District phones. General Manager Watton indicated that the red phones provide a direct 5 line to dial out, thus if the District’s switch is down or there is a power outage during an emergency, staff is able to make calls. The phones are placed throughout the District. Director Thompson indicated that during a catastrophe, it was found with the loss of electrical power, the only communications that worked was satellite communications. He inquired if there was any reason for the District to have satellite communications capability. Staff indicated that it is one of the areas that the District is exploring in terms of what enhancements the District can make to assure operations continue in the event of an emergency. Staff is discussing power generators, mobile radios, satellite radios, food storage in various facilities throughout the District’s service area, etc. It was found that during the fire storms, the most reliable method of communication was radio communications as the satellite radios also got overwhelmed. Thus, staff has selected radio as the basic line of communication within the District. The District is currently retraining staff on the appropriate protocols for radio communication. In response to a comment from Director Croucher, staff indicated that the District does participate in the Government Emergency Telecommunication Service (GETS). GETS provides government agencies priority access on telecom systems. Staff confirmed in response to another inquiry from Director Thompson that the average yield to maturity of 0.6% noted in the financial reports is an annual return. Director Thompson also commended staff for the accuracy of their water purchases and meter sales projections. General Manager Watton indicated with regard to the handouts for the board that were placed on the dias that the first handout indicates the County water agencies’ residential gallons per capita per day usage. The District’s residential gallons per capita per day is 67 which is the second lowest in the County behind the City of San Diego. He stated that he also provided a copy of CWA’s News & Notes newsletter as he wished to highlight that CWA is recruiting for the Spring 2015 Citizens Academy. He indicated that if the Directors wished to nominate someone in the community to attend the academy to please share the community member’s name with him. He also noted in the newsletter that there is a list of MWD Tours of the Colorado River Aqueduct System and the State Water Project. He stated, again, if there is someone in the community that members of the board feel would benefit from a tour of our region’s water supply facilities, to please provide him their name. SAN DIEGO COUNTY WATER AUTHORITY UPDATE Director Croucher indicated that there was a recent newspaper article regarding the North American Development Bank (NADB) providing a loan of $22 million dollars to a South Korean firm (G.S. Inima Environment S.A.) for a Mexican Desalination Project in Ensenada. He stated that he wanted to assure that the District’s Desalination Committee was following such news. 6 General Manager Watton indicated that the District had spoken with a senior employee of the NADB. NADB it is another piece that solidifies the public/private partnership and it is something that the Rosarito Desalination Project is considering. He stated that it is premature for the Rosarito Beach Desalination Project, but that it will be attractive to have that for the project. He indicated in response to an inquiry that the Ensenada project has always been a public/private partnership with G.S. Inima Environment S.A. The Mexican Federal Government contributed $14 million to the project. There is also private funding along with the $22 million NADB loan to fund the total project cost of $48 million. He noted that Inima will own the plant. Director Croucher shared with regard to CWA that they did not hold a December meeting. He indicated that he will be attending his first Legislation, Conservation and Outreach Committee (LCO Committee) meeting next Thursday, January 14. Director Croucher co-chairs the committee with Ms. Fern Steiner, City of San Diego, and Ms. Christy Guerin, Olivenhain MWD. He also shared that he just received information regarding the Turf Replacement Program and indicated that there are two programs: 1. Replacement with water tolerant plants at $1.50/sq. foot. This fund has been fully expended and they will not be accepting additional applications. CWA’s staff will be updating CWA’s board on the success of the program and their plans to acquire new grant funding for the program. 2. Replace turf with artificial turf. This is new program that will be rolled out soon. He asked staff to disseminate the information to the District’s customers so they are aware of the program and have an opportunity to maximize their conservation efforts. He also indicated that he is working with CWA’s staff to assure they continue to provide the District information on the conservation programs that are available and who may be contacted regarding the programs. 12. DIRECTORS' REPORTS/REQUESTS Director Robak indicated that record rain fell throughout the State, with the exception of San Diego. He stated that the State received 10 trillion gallons of rain water which is enough to cover the entire State of California with three and half (3½) inches of water. He indicated that while he is proud of the District’s customers’ gallons per capita per day water use, the District’s use is up 2.4% and the County’s use is up 1.3% from last year. He observed that the entire State experienced record heat and inquired why the District’s and the County of San Diego’s use went up, while the rest of the State’s use went down. General Manager Watton indicated that it is not certain why the use it up and that it may be the weather patterns in the County versus the rest of the State. It was noted 7 that the per capita water use of 67 gallons per day is only for residential use. It does not include commercial, however, the District is significantly below its goal and is in good shape. Director Robak also commented on the Fallbrook ID and Rainbow MWD merger. He indicated that it appears it is moving forward and that the staff of both agencies is supporting the merger. Director Croucher indicated that he sits on the LAFCO Special Districts Advisory Committee and the merger was an item on the committee’s agenda. The boards of both agencies attended the meeting and discussed the merger. He stated the largest issue with the merger is governance. The agencies are deadlocked on this issue and the Special Districts Advisory Committee suggested that they continue their discussions and work out a compromise. He indicated that by the end of the meeting, both agencies felt that they could work together on this issue. Director Robak also indicated that he read that Coachella Valley WD is providing rebates to golf courses to remove their turf. He inquired if the County of San Diego is discussing providing a similar rebate. General Manager Watton indicated that this is a discussion of contention between the CWA and MWD. The golf courses utilizing potable water are receiving millions of dollars to remove their turf. It is questioned whether that is the real intent of the golf course turf replacement program. CWA does not agree with how the current program is working. The Coachella Valley WD program is more reasonable as it limits the amount of turf that is eligible for rebates to 8 acres. Director Robak also shared that Bill Gates’ Foundation is backing Janicki Bio Energy’s pilot test of an Omniprocessor which operates off of steam and converts sewer sludge into potable water. He stated that there is a YouTube video of the processor and the technology looks promising. He also shared that MIT released a study in the last month that indicates that desalination is the option of last resort after conservation, recycling and treating recycled sewage. He stated that this not surprising because of the large cost of electricity to produce desalinated water. Director Thompson thanked staff for a great 2014 and indicated that he is looking forward to 2015. 13. PRESIDENT’S REPORT President Lopez reported on meetings he attended during the months of November and December 2014 (a list of meetings he attended is attached). 14. ADJOURNMENT 8 With no further business to come before the Board, President Lopez adjourned the meeting at 4:27 p.m. ___________________________________ President ATTEST: District Secretary 9 President’s Report January 7, 2015 Board Meeting A) Meetings attended during the Month of November 2014: 1) Nov 5: Attended the District’s Regular Board Meeting. 2) Nov 12: Attended the Water Conservation Garden Board Meeting (see attached agenda) 3) Nov 18: Attended the San Diego Regional Chamber Legislative Event. Event was to honor San Diego’s elected officials and their staff. The special guest for the event was Mayor Faulconer. 4) Nov 21: Committee Agenda Briefing. Met with General Manager Watton to review items that will be presented at the December FA&C and EO&WR Committee meetings. B) Meetings attended during the Month of December 2014: 1) Dec 2: Attended the Scoping Meeting for the Otay Mesa Conveyance System (Desalination Pipeline Project). Attendees: Directors Croucher and Robak, General Manager Watton, and District staff. 2) Dec 4: Attended a meeting of the Metro Commission (see attached agenda) 3) Dec 5: Attended the District’s Special Board Meeting where Directors Croucher and Smith were sworn in and the board elected officers. 4) Dec 6: Participated in the City of Chula Vista’s Starlight Parade. Participants: Director Thompson, Communications Officer Buelna, Utility Worker II Marvin Woods and Utility Worker I DeAndre Savage 5) Dec 8: Attended the District’s Finance, Administration and Communications Committee. Reviewed, discussed, and made recommendation on items that will be presented at the January board meeting. 6) Dec 13: Attended the District’s Employee Holiday Event C) Meetings attended during the Month of January 2015: 10 7) Jan 3: a. Attended a meeting of the District’s Ad Hoc Salt Creek Golf Course Committee. Attendees: Director Thompson, General Manager Watton, Chief Financial Officer Beachem, Finance Mgr. Koeppen and General Counsel Shinoff b. Board Agenda Briefing. Met with Director Thompson, General Manager Watton and General Counsel Dan Shinoff to review items that will be presented at the January Board Meeting. STAFF REPORT TYPE MEETING: Regular Board MEETING DATE: February 4, 2015 SUBMITTED BY: Dan Martin Engineering Manager PROJECT NO./ SUBPROJECT: P1438- 010000 DIV. NO. ALL APPROVED BY: Rod Posada, Chief, Engineering German Alvarez, Assistant General Manager Mark Watton, General Manager SUBJECT: Award of Professional Services Contract for As-Needed Plan Review, Inspection, and Project Management Services for Developer Potable and Recycled Water Projects GENERAL MANAGER’S RECOMMENDATION: That the Otay Water District (District) Board of Directors (Board) award a Professional Services contract for As-Needed Plan Review, Inspection, and Project Management Services for Developer Potable and Recycled Water Projects to Aegis Engineering Management (Aegis) and authorize the General Manager to execute an agreement with Aegis in an amount not-to-exceed $400,000, for a period of two (2) fiscal years (FY 2015, FY 2016). The contractual end date will be June 30, 2017. COMMITTEE ACTION: Please see Attachment A. PURPOSE: To obtain Board authorization for the General Manager to enter into a Professional Services contract for As-Needed Plan Review, Inspection, and Project Management Services for Developer Potable and Recycled Water Projects with Aegis in an amount not-to-exceed $400,000, for a period of two (2) fiscal years (FY 2015, FY 2016). The contractual end date will be June 30, 2017. ANALYSIS: The District will require the As-Needed services of a consulting firm to provide professional services in support of developer projects. The Consultant assists the Public Services Division of the Engineering Department in processing and performing plan check review, approvals, inspection, and project close-out for both developer and retrofit projects. The inspection services require the Consultant to be a Cross-Connection Control Specialist certified through the American Water Works Association (AWWA) or American Backflow Prevention Association (ABPA). Proof of certification was required at the time of proposal. The inspection services shall coordinate coverage testing as well as cross-connection tests, as mandated by the California Department of Public Health. It is anticipated that the Consultant will review and inspect approximately sixty (60) projects or more. Over the same period, staff estimates the cost to perform this responsibility will not exceed $400,000. Since these services are As-Needed, driven by development, and completely funded by developer deposits, the full amount of this contract may not be expended. On September 16, 2014, the District solicited for Plan Review Inspection and Project Management Services for Developer Potable and Recycled Water Projects by placing an advertisement on the District’s website and several other publications, including the San Diego Daily Transcript. Seven (7) firms submitted a letter of interest and a statement of qualifications. The Request for Proposal (RFP) for Plan Review, Inspection, and Project Management Services for Developer Potable and Recycled Water Projects was sent to the seven (7) firms resulting in three (3) proposals received by October 20, 2014 from the following firms:  AEGIS Engineering Management of San Diego, CA  NCE of Fountain Valley, CA  West Yost Associates of San Marcos, CA The four (4) firms that chose not to propose are Valley Construction, Atkins, Dudek and Golden State Consultants. Of the three (3) proposals received, all were found to be responsive with respect to the District’s requirement for AWWA or ABPA cross-connection control specialist certification. The remaining four (4) declined to propose due to various reasons including expressing difficulty with finding inspectors with AWWA or ABPA certified cross-connection control specialist certifications. In accordance with the District’s Policy 21, Staff evaluated and scored all written proposals and interviewed the three (3) firms on Monday, November 17, 2014. Aegis received the highest score for their services based on their experience, understanding of the scope of work, proposed method to accomplish the work, and their composite hourly rate. Aegis was the most qualified with the best overall rating or ranking. A summary of the complete evaluation is shown in Attachment B. Aegis submitted the Company Background Questionnaire, as required by the RFP, and staff did not find any significant issues. Staff checked their references and performed an internet search on the company. Staff found the references to be excellent and did not find any outstanding issues with the internet search. Aegis’ project manager and inspector listed in the proposal are AWWA or ABPA certified cross-connection control specialists and have vast plan checking, inspection, and project management experience. Staff estimated that an average of $7,000 will be needed per project to perform the plan check review, inspection and project management services. The District recuperates these funds by billing directly to the developer. The District has historically utilized professional As-Needed services to support the delivery of private recycled water projects that are part of a development. The use of the As-Needed services is directly tied to the rate of development which is influenced by the economy. As-Needed services are flexible and only used as development is initiated. As a result, the use of As-Needed services in support of developer projects has been a useful tool that can flex with the economic swings that may occur over time. An analysis of the workload associated with the As-Needed plan review and inspection of developer recycled water facilities indicates a stable workload over the last five years. Additionally, the economic outlook of the San Diego County’s economy and the future of south San Diego County as it relates to the Otay Water District indicates steady growth in future development over the next five years. This is also reflected in the District’s six-year Capital Improvement Program. As such, staff is evaluating the use of District staff to support the developer projects in lieu of As-Needed services. The annual effort of the As-Needed services used to support the developer projects from calendar year 2010 through 2013 averaged hours that equated to less than a full-time employee (FTE) at a rate of 0.8 FTE per year. In calendar year 2014, as development work increased, the annual effort grew to approximately 1.4 FTE. Although a cost analysis indicates that the cost for District staff to perform the work is equivalent to the cost of As-Needed services provided under the current contract, other factors indicate that there may be efficiencies gained by performing the work with District staff. These include the elimination of project management and oversight performed by District staff as part of the As-Needed contract. Staff will complete the evaluation as part of the development of the Fiscal Year 2016 budget. FISCAL IMPACT: Joe Beachem, Chief Financial Officer Plan check, inspection and project management services are an on- going effort provided by the District’s Public Services Division in support of developer projects. This particular expense is completely funded by developer deposits and does not affect the District’s operating budget. STRATEGIC GOAL: This Project supports the District’s Mission statement, “To provide high value water and wastewater services to the customers of the Otay Water District in a professional, effective, and efficient manner” and the General Manager’s Vision, “A District that is at the forefront in innovations to provide water services at affordable rates, with a reputation for outstanding customer service.” LEGAL IMPACT: None. DM/RP:jf P:\Public-s\STAFF REPORTS\2015\BD 2-4-15_As-Needed Plan_Inspect_PM Developer\Staff Report, Award Contract for As-Needed Plan Review, Inspection, and PM for Developer Potable and Recycled Water.doc Attachments: Attachment A – Committee Action Attachment B – Summary of Proposal Rankings ATTACHMENT A SUBJECT/PROJECT: P1438-010000 Award of As-Needed Plan Review, Inspection, and Project Management Services for Developer Potable and Recycled Water Projects Contract for Fiscal Years 2015 and 2016 COMMITTEE ACTION: The Engineering, Operations, and Water Resources Committee (Committee) reviewed this item at a meeting held on January 20, 2015, and the following comments were made:  Staff recommended that the Board award a Professional Services contract for As-Needed Plan Review, Inspection, and Project Management Services for Developer Potable and Recycled Water Projects to Aegis Engineering Management (Aegis) and authorize the General Manager to execute an agreement with Aegis in an amount not-to-exceed $400,000, for a period of two (2) fiscal years (FY 2015, FY 2016). The contractual end date will be June 30, 2017.  It was discussed that the District will require the As-Needed professional services of a consulting firm in support of Developer funded Potable and Recycled Water Projects. The Consultant will assists the Public Services Division of the Engineering Department in processing and performing plan check review, approvals, inspection, project management and project close-out.  Staff noted that the inspection services require the Consultant to be a Cross-Connection Control Specialist certified through the American Water Works Association (AWWA) or American Backflow Prevention Association (ABPA). In addition, the inspection services shall coordinate coverage testing as well as cross-connection tests, as mandated by the California Department of Public Health for recycled water projects.  Staff indicated that it is estimated that the Consultant will review and inspect approximately sixty (60) projects over the term of this contract. It is estimated that the cost to perform this responsibility will not exceed $400,000; and since these services are As-Needed, driven by development, the full amount of this contract may not be expended.  Staff discussed the selection process that was in accordance to the District’s Policy 21. Seven (7) firms submitted a letter of interest and three (3) firms, AEGIS Engineering Management of San Diego, NCE of Fountain Valley, and West Yost Associates of San Marcos, submitted a proposal.  Staff noted that all 3 firms were found to be responsive with respect to the District’s requirement for AWWA or ABPA cross-connection control specialist certification. Staff reviewed the firms’ proposals and the results of the analysis are shown in Attachment B of the staff report.  AEGIS Engineering Management received the highest score for their services based on their experience, understanding of the scope of work, proposed method to accomplish the work, and their composite hourly rate. AEGIS was the most qualified with the best overall rating or ranking.  Staff reviewed AEGIS’s Company Background Questionnaire and staff did not find any significant issues. Staff checked their references and performed an internet search of the company and found the references to be excellent and did not find any outstanding issues with the internet search.  As stated in the staff report, the annual effort for these services last calendar year grew to a level above that of a full-time employee for the first time in the last five years. Staff stated that they are evaluating the use of a District staff to support the developer projects in lieu of As-Needed services. Staff will complete the evaluation as part of the development of the Fiscal Year 2016 budget.  Staff highlighted that the current recommendation is for As-Needed services and does not obligate the District should it decide to shift these services in-house.  The Committee inquired about AEGIS’s references. Staff indicated that AEGIS has been a long-time service provider to the District and that AEGIS’s work for the District has been satisfactory.  Aegis Engineering Management has provided services to the Rincon Del Diablo Municipal Water District (MWD), the Los Angeles Department of Water and Power, and the Olivenhain Municipal Water District. Subsequent to the Committee meeting, staff checked the listed references outside the District including Rincon Del Diablo MWD and found them to be satisfactory.  In response to a question from the Committee, staff stated that they are taking into consideration the hiring of a full-time employee to perform some of the work that was discussed. In calendar year 2014, as development work increased, the annual effort of As-Needed services used to support the developer projects increased to approximately 1.4 FTE. If a full-time employee were to be hired, the District would continue to contract for As-Needed services; this would give the District the flexibility to utilize as-needed services while the full-time employee becomes more proficient with assigned responsibilities or to perform work beyond the one full time position.  The Committee made several comments on the process of determining the fee ranking listed in the Summary of Proposal (Attachment B) and the appearance of fairness when there is a reduced number of respondents. It was noted that the fee ranking process under Policy 21 has evolved over the years. Staff stated that they will again review Policy 21 as to the fee ranking and discuss the process with the Board at a later date.  The Committee inquired about the District’s liability of having As- Needed contracts with consultants. Legal Counsel stated that it would benefit the District as contracts with consultants makes them liable for any issues or problems associated with their work, as opposed to doing it in-house and being liable. Legal Counsel indicated that District contracts includes an indemnity clause that addresses this matter. Following the discussion, the Committee supported staffs’ recommendation and presentation to the full board on the consent calendar. Qualifications of Team Responsiveness, Project Understanding Technical and Management Approach INDIVIDUAL SUBTOTAL - WRITTEN AVERAGE SUBTOTAL - WRITTEN Proposed Rates*Consultant's Commitment to DBE AVERAGE TOTAL WRITTEN Additional Creativity and Insight Strength of Project Manager Presentation, Communication Skills Quality of Response to Questions INDIVIDUAL TOTAL - ORAL AVERAGE TOTAL ORAL 30 25 30 85 85 15 Y/N 100 15 15 10 10 50 50 150 Poor/Good/ Excellent BOB KENNEDY 25 21 25 71 11 12 7 6 36 HOWARD ALMGREN 25 19 22 66 12 12 8 8 40 KEVIN CAMERON 25 20 24 69 11 12 8 7 38 GARY STALKER 24 22 26 72 9 10 8 6 33 BRANDON DIPIETRO 25 23 24 72 12 12 8 7 39 BOB KENNEDY 24 20 24 68 12 12 8 7 39 HOWARD ALMGREN 23 19 19 61 13 13 10 9 45 KEVIN CAMERON 24 20 23 67 12 12 9 8 41 GARY STALKER 22 20 23 65 12 13 8 8 41 BRANDON DIPIETRO 24 22 23 69 13 14 8 8 43 BOB KENNEDY 27 23 27 77 14 12 9 8 43HOWARD ALMGREN 26 22 26 74 15 14 9 10 48KEVIN CAMERON 27 23 27 77 14 14 8 8 44GARY STALKER 26 23 27 76 15 14 9 9 47BRANDON DIPIETRO 26 24 27 77 14 14 9 9 46 *The fees were evaluated by comparing rates for seven positions. The sum of these seven rates are noted on the table to the left. Consultant Proposed Rates Position Score Note: The Review Panel does not see or consider rates when scoring other categories. Rates are scored by the PM, who is not on the Review Panel. West Yost Associates $1,099 lowest 1 NCE Engineering & Environmental Services $955 7 Aegis Engineering Management $775 highest 15 7 76 15 Y 71 37 Y 91 46 NCE Engineering & Environmental Services SUMMARY OF PROPOSAL RANKINGS RATES SCORING CHART ATTACHMENT B AS-NEEDED PLAN REVIEW, INSPECTION, AND PROJECT MANAGEMENT CONSULTING SERVICES WRITTEN ORAL Aegis Engineering Management 4266 MAXIMUM POINTS West Yost Associates 70 1 N 108 137 73 Excellent 115 TOTAL SCORE REFERENCES STAFF REPORT TYPE MEETING: Regular Board MEETING DATE: February 4, 2015 SUBMITTED BY: Kevin Koeppen, Finance Manager PROJECT: DIV. NO. All APPROVED BY: Joseph R. Beachem, Chief Financial Officer German Alvarez, Assistant General Manager, Finance and Administration Mark Watton, General Manager SUBJECT: Appointment of Auditor for Fiscal Year Ending June 30, 2015 GENERAL MANAGER’S RECOMMENDATION: That the Board authorize the General Manager to sign the engagement letters from the auditing firm of Teaman, Ramirez & Smith, Inc., to contract for audit services for the 2015 fiscal year. COMMITTEE ACTION: Please see Attachment A. PURPOSE: The District is required to retain the services of an independent accounting firm to perform an audit of the District’s financial records each year. ANALYSIS: At the Board meeting on January 7, 2014, the Board approved Teaman, Ramirez & Smith, Inc., as the District’s auditors for a 1-year contract, with four (4) 1-year options, with each option year subject to Board review and approval. Staff is recommending the appointment of Teaman, Ramirez & Smith, Inc. as the District’s auditors for FY-2015, in conjunction with the 2 first 1-year contract option. This is based on their staff’s knowledge of the District’s operations and finances, their technical qualifications, and their performance as the District’s auditors during the FY-2014 audit. The audit will consist of four major components: 1) Standard Audit Services, to provide an audit opinion on the District’s financial statements; 2) Agreed upon procedures related to the District’s Investment Policy procedures, to issue a report on staff’s compliance with District policy; 3) A State Controllers Report, required by the State of California; and 4) Assistance in preparation of the District’s Comprehensive Annual Financial Report (CAFR). The following is a tentative planning schedule for the major activities involved in completing the FY-2015 financial audit:  May-2015: Pre-audit fieldwork (3 – 4 days).  Aug-2015: Year-end audit fieldwork (4 – 5 days).  Nov-2015: Board presentation of the audited financial statements.  Dec-2015: CAFR submission to Government Finance Officers Association. FISCAL IMPACT: The fee for auditing services for the Fiscal Year ending June 30, 2015, will be $26,300. This is an increase of $500 over the prior year’s fee. STRATEGIC GOAL: The District ensures its continued financial health through long-term financial planning, formalized financial policies, enhanced budget controls, fair pricing, debt planning, and improved financial reporting. LEGAL IMPACT: Required by law. Attachments: Attachment A – Committee Action Form Attachment B – Teaman, Ramirez & Smith, Inc. Audit Engagement Letter Attachment C – Teaman, Ramirez & Smith, Inc. State Controllers Report Engagement Letter Attachment D – Teaman, Ramirez & Smith, Inc. Agreed Upon Procedures Engagement Letter Attachment E - Teaman, Ramirez & Smith, Inc. Fee Letter ATTACHMENT A SUBJECT/PROJECT: Appointment of Auditor for Fiscal Year Ending June 30, 2015 COMMITTEE ACTION: The Finance, Administration and Communications Committee reviewed this item at a meeting held on January 21, 2015 and the following comments were made:  Staff is recommending approval of the engagement letter with Teaman, Ramirez & Smith, Inc. (TRS) to contract for audit services for the 2015 fiscal year.  On January 2014, the Board approved TRS as the District’s auditors for a 1-year contract, with four (4) 1-year options, with each option year subject to Board approval.  This request is the first 1-year option and the second year TRS will serve as the District’s auditors under the January 2014 agreement.  Staffs’ recommendation is based on TRS performance on the initial audit year and knowledge of the District’s finances and operations.  The audit will consist of four major components:  Standard audit to provide opinion on the District’s financial statements  Agreed upon procedures related to the District’s Investment Policy  A State Controllers Report which is required by the State of California  Assistance in the preparation in the District’s Comprehensive Annual Financial Report (CAFR)  The fee for the audit services will be $26,300 for fiscal year 2015 which is an increase of $500 over the previous year.  The committee indicated that they felt it was a very seamless transition to TRS from the District’s previous auditor. They also stated that they had anticipated a minor increase and feel that TRS has provided that. It is felt the District is getting a good value for its ratepayers. Upon completion of the discussion, the committee supported staffs’ recommendation and presentation to the full board on the consent calendar. •I C)CS TEAMAN, RAMIREZ & SMITH, INC. I ~ CERTIF I ED PUB LI C ACCOUNTANTS Joseph Beachem, Chief Financial Officer Otay Water District 2554 Sweetwater Springs Blvd Spring Valley, CA 91778-2004 January 6, 2015 We are pleased to confirm our understanding of the services we are to provide the Otay Water District (the "District") for the year ended June 30, 2015. We will audit the fmancial statements of the business- type activities, and each major fund, including the related notes to the fmancial statements, which collectively comprise the basic fmancial statements, of the Otay Water District as of and for the year ended June 30, 2015. Accounting standards generally accepted in the United States provide for certain required supplementary information (RSI), such as management's discussion and analysis (MD&A), to supplement the District's basic financial statements. Such information, although not a part of the basic fmancial statements, is required by the Government Accounting Standards Board who considers it to be an essential part of fmancial reporting for placing the basic fmancial statements in an appropriate operational, economic, or historical contest. As part of our engagement, we will apply certain limited procedures to the District's RSI in accordance with auditing standards generally accepted in the United States of America. These limited procedures will consist principally of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic fmancial statements, and other knowledge we obtained during our audit of the basic fmancial statements. We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. The following RSI is required by generally accepted accounting principles and will be subjected to certain limited procedures, but will not be audited: 1. Management's Discussion and Analysis 2. Schedule of Funding Progress for PERS 3. Schedule of Funding Progress for DPHP The following other information accompanying the fmancial statements will not be subjected to the auditing procedures applied in our audit of the financial statements, and for which our auditors' report will not provide an opinion or any assurance on that other information. 1. Introductory Section 2. Statistical Section Audit Objectives The objective of our audit is the expression of opinions as to whether your basic fmancial statements are fairly presented, in all material respects, in conformity with U.S. generally accepted accounting principles. Our audit will be conducted in accordance with auditing standards generally accepted in the United States of America and; the standards for fmancial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, and will include tests of the Ric hard A. Teaman, CPA • D avid M . Ramirez, CPA • Javier H . Carrillo, CPA 4201 Brockton Ave. S uite 100, Riverside CA 92501 • 951.274.9500 • 951.274.7828 FAX • www.trscpas.com .. { ~-~1": _· ~·~·~· accounting records of the District and other procedures we consider necessary to enable us to express such opinions. We will issue a written report upon completion of our audit of the District's financial statements. We cannot provide assurance that an unmodified opinion will be expressed. Circumstances may arise in which it is necessary for us to modifY our opinion or add an emphasis-of-matter or other-matter paragraph. If our opinion is other than unqualified, we will discuss the reasons with you in advance. If our opinions on the financial statements are other than unqualified (unmodified), we will fully discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed opinions, we may decline to express opinions or to issue a report as a result of this engagement. We will also provide a report (that does not include an opinion) on internal control related to the financial statements and compliance with the provisions of laws, regulations, contracts and grant agreements, noncompliance with which could have a material effect on the financial statements as required by Government Auditing Standards. The report on internal control and on compliance and other matters will include a paragraph that states (1) that the purpose of the report is solely to describe the scope of testing of internal control and compliance, and the results of that testing, and not to provide an opinion on the effectiveness of the entity's internal control on compliance, and (2) that the report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity's internal control and compliance. The paragraph will also state that the report is not suitable for any other purpose. If during our audit we become aware that the District is subject to an audit requirement that is not encompassed in the terms of this engagement, we will communicate to management and those charged with governance that an audit in accordance with U.S. generally accepted auditing standards and the standards for finanCial audits contained in Government Auditing Standards may not satisfY the relevant legal, regulatory, or contractual requirements. We will also provide a report on agreed upon procedures performed on the District's calculation of its annual appropriations limit as required by Article XIII B of the California State Constitution. We will perform the procedures in the Article XIII B Appropriations Limit Uniform Guidelines as published by the League of California Cities. This report will include a statement that the report is intended solely for the information and use of management, Board of Directors and specific legislative or regulatmy bodies and is not intended to be and should not be used by anyone other than these specified parties. Management Responsibilities Management is responsible for the fmancial statements and all accompanying information as well as all representations contained therein. As part of the audit, we will assist with preparation of your financial statements, related notes, and reports to the State Controller. Reports to the State Controller are addressed in a separate engagement letter. These nonaudit services do not constitute an audit under Government Auditing Standards and such services will not be conducted in accordance with Government Auditing Standards. You agree to assume all management responsibilities relating to the fmancial statements and related notes and any other nonaudit services we provide. You will be required to acknowledge in the written representation letter our assistance with preparation of the financial statements and that you have reviewed and approved the fmancial statements and related notes prior to their issuance and have accepted responsibility for them. You agree to assume all management responsibilities for any nonaudit services we provide; oversee the services by designating an individual, preferably from senior management, who possesses suitable skill, knowledge, or experience; evaluate the adequacy and results of the services; and accepting responsibility for them. B-1 Management is responsible for establishing and maintaining effective internal controls, including evaluating and monitoring ongoing activities, to help ensure that appropriate goals and objectives are met; following laws and regulations; and ensuring that management is reliable and fmancial infonnation is reliable and properly reported; for the selection and application of accounting principles; and for the preparation and fair presentation in the fmancial statements in confonnity with U.S. generally accepted accounting principles. Management is also responsible for implementing systems designed to achieve compliance with applicable laws, regulations, contracts, and grant agreements. You are also responsible for the selection and application of accounting principles, for the preparation and fair presentation of the financial statements in conformity with U.S. generally accepted accounting principles, and for compliance with applicable laws and regulations and the provisions of contracts and grant agreements. Management is also responsible for making all financial records and related information available to us and also for ensuring that financial information is reliable, complete and properly recorded. You are also responsible for providing us with (1) access to all infonnation of which you are aware that is relevant to the preparation and fair presentation of the financial statements, (2) additional infonnation that we may request for the purpose of the audit, and (3) unrestricted access to persons within the government from whom we determine it necessary to obtain audit evidence. Your responsibilities include adjusting the financial statements to correct material misstatement and for confinning to us in the written representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pettaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements taken as a whole. You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud affecting the government involving (1) management, (2) employees who have significant roles in internal control, and (3) others where the fraud or illegal acts could have a material effect on the fmancial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the government received in communications from employees, former employees, grantors, regulators, or others. In addition, you are responsible for identifying and ensuring that the District complies with applicable laws, regulations, contracts, agreements, and grants for taking timely and appropriate steps to remedy any fraud and noncompliance with provisions of laws, regulations, illegal acts, violations of contracts or grant agreements, or abuse that we may report. You are responsible for the preparation of the supplementary information in conformity with U.S. generally accepted accounting principles. You agree to include our report on the supplementary information in any document that contains and indicates that we have reported on the supplementary information. You also agree to include the audited fmancial statements with any presentation of the supplementary information that includes our report thereon or make the audited fmancial statements readily available to users of the supplementary information no later than the date the supplementary information is issued with our report thereon. Your responsibilities include acknowledging to us in the written representation letter that (1) you are responsible for presentation of the supplementary information in accordance with GAAP; (2) that you believe the supplementary information, including its form and content, is fairly presented in accordance with GAAP; (3) that the methods of measurement or presentation have not changed from those used in the prior period or if they have changed the reasons for B-1 such changes; and ( 4) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the supplementary information. Management is responsible for establishing and maintaining a process for tracking the status of audit findings and recommendations. Management is also responsible for identifying for us previous financial audits, attestation engagements, performance audits or other studies related to the objectives discussed in the Audit Objectives section of this letter. This responsibility includes relaying to us corrective actions taken to address significant findings and recommendations resulting from those audits, attestation engagements, performance audits, or other studies. You are also responsible for providing management's views on our current findings, conclusions, and recommendations, as well as your planned corrective actions, for the report, and for the timing and format for providing that information. With regard to the electronic dissemination of audited fmancial statements, including financial statements published electronically on your website, you understand that electronic sites are a means to distribute infmmation and, therefore, we are not required to read the information contained in these sites or to consider the consistency of other information in the electronic site with the original document. Audit Procedures-General An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested .. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the fmancial statements. We will plan and perform the audit to obtain reasonable rather than absolute assurance about whether the financial statements are free of material misstatement, whether from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or ( 4) violations oflaws or governmental regulations that are attributable to the District or to acts by management or employees acting on behalf of the District. Because the determination of abuse is subjective, Government Auditing Standards do not expect auditors to provide reasonable assurance of detecting abuse. Because of the inherent limitations of an audit, combined with the inherent limitations of internal control, and because we will not perform a detailed examination of all transactions, there is a risk that material misstatements may exist and not be detected by us, even though the audit is properly planned and performed in accordance with U.S. generally accepted auditing standards and Government Auditing Standards. In addition, an audit is not designed to detect immaterial misstatements or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements. However, we will inform the appropriate level of management of any material errors or any fraudulent fmancial reporting or misappropriation of assets that come to our attention. We will also infmm the appropriate level of management of any violations of laws or governmental regulations that come to our attention, unless clearly inconsequential. Our responsibility as auditor is limited to the period covered by our audit and does not extent to later periods for which we are not engaged as auditors. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include tests of the physical existence of inventories, and direct confmnation of receivables and certain other assets and liabilities by correspondence with selected individuals, funding sources, creditors, and financial institutions. We will request written representations from your attorneys B-1 as part of the engagement, and they may bill you for responding to this inquiry. At the conclusion of our audit, we will also require certain written representations from you about your responsibilities for the fmanciaJ statements; compliance with laws, regulations, contracts, and grant agreements; and other responsibilities required by generally accepted auditing standards. Audit Procedures-Internal Controls Our audit will include obtaining an understanding of the District and its environment, including internal control sufficient to assess the risk of material misstatement of the financial statements and to design the nature, timing, and extent of further audit procedures. Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud that are material to the financial statements and to preventing and detecting misstatements resulting from illegal acts and other noncompliance matters that have a direct and material effect on the financial statements. Our tests, if performed, will be less in scope than would be necessary to render an opinion on internal control and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to Government Auditing Standards. An audit is not designed to provide assurance on internal control or to identify significant deficiencies or material weaknesses. However, during the audit, we will communicate to management and those charged with governance internal control related matters that are required to be communicated under AICP A professional standards and Government Auditing Standards. Audit Procedures-Compliance As part of obtaining reasonable assurance about whether the fmancial statements are free of material misstatement, we will perform tests of the District's compliance with the provisions of applicable laws, regulations, contracts, agreements, and grants. However, the objective of our audit will not be to provide an opinion on overall compliance and we will not express such an opinion in our report on compliance issued pursuant to Government Auditing Standards. Engagement Administration, Fees, and Other We understand that your employees will prepare all cash or other confirmations we request and will locate any documents selected by us for testing. We will provide copies of our reports to the District; however, management is responsible for distribution of the reports and the financial statements. Unless restricted by law or regulation, or containing privileged and confidential information, copies of our reports are to be made available for public inspection. The audit documentation for this engagement is the property of Teaman, Ramirez & Smith, Inc. and constitutes confidential infonnation. However, pursuant to authority given by law or regulation, we may be requested to make certain audit documentation available to grantor agencies or their designee, a federal agency providing direct or indirect funding, or the U.S. Government Accountability Office for purpose of a quality review of the audit, to resolve audit findings, or to carry out oversight responsibilities. We will notify you of any such request. If requested, access to such audit documentation will be provided under the supervision of our firm. Furthermore, upon request, we may provide copies of selected audit documentation to the aforementioned parties. These parties may intend, or decide, to distribute the copies B-1 or information contained therein to others, including other governmental agencies. In such cases, Teaman, Ramirez & Smith, Inc. is not responsible for the distribution of the copies or information contained therein. The audit documentation for this engagement will be retained for a minimum of five years after the report release date or for any additional period requested by a grantor or federal agency. If we are aware that a federal awarding agency or auditee is contesting an audit fmding, we will contact the party(ies) contesting the audit finding for guidance prior to destroying the audit documentation. We expect to begin our fmal audit fieldwork on approximately August 2015 and to issue our reports approximately in October 2015. Richard Teaman is the engagement partner and is responsible for supervising the engagement and signing the reports or authorizing another individual to sign them. Our fee for these services will be $24,800. Our invoices for these fees will be rendered as work progresses and are payable on presentation. If we elect to terminate our services for nonpayment, our engagement will be deemed to have been completed upon written notification of termination, even if have not completed our report. You will be obligated to compensate us for all time expended through the date of termination. The above fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional costs. We appreciate the opportunity to be of service to the Otay Water District and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us. RESPONSE: Very truly yours, TEAMAN, RAMIREZ & SMITH, INC. Richard A. Teaman Certified Public Accountant This letter correctly sets forth the understanding of the Otay Water District. By: Title: Date: B-1 •I e>cs TEAMAN. RAMIREZ & SMITH. INC. I ~ CERT I FI ED PUBLIC ACCOUNTANTS Joseph Beachem, Chief Financial Officer Otay Water District 2554 Sweetwater Springs Blvd Spring Valley, CA 91778-2004 Dear Joseph: January 6, 2015 This letter is to confirm our understanding of the terms and objectives of our engagement and the nature and limitations of the services we will provide. We will compile, from information you provide, the balance sheet of the Otay Water District (the "District") for the year ended June 30, 2015 and the related statements of revenues and expenses, and changes in fund equity for the year then ended to be included in the forms prescribed by the California State Controller (State Controller's Report) and issue an accountant's report thereon in accordance with Statements on Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants. The supplementary information that accompanies the State Controller's Report is additional information requested by the California State Controller. The supplementary information will be compiled from information that is the representation of management. We will not audit or review the supplementary information. We will not express an opinion or provide any assurance on such supplementary information. The objective of a compilation is to assist you in presenting fmancial information in the forms prescribed by the California State Controller. We will utilize information that is your representation without undertaking to obtain or provide any assurance that there are no material modifications that should be made to those forms for them to be in conformity with the basis of accounting prescribed by the California State Controller. You are responsible for: • the preparation and fair presentation of the State Controller's Report in accordance with the basis of accounting prescribed by the California State Controller. • designing, implementing, and maintaining internal control relevant to the preparation and fair presentation of the State Controller's Report. • preventing and detecting fraud. • identifYing and ensuring that the District complies with the laws and regulations applicable to its activities. • making all financial records and related information available to us and for the accuracy and completeness of that information. We will conduct our compilation in accordance with Statements on Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants. A compilation differs significantly from a review or an audit of fmancial statements. A compilation does not contemplate performing inquiry, analytical procedures, or other procedures performed in a review. Additionally, a compilation does not contemplate obtaining an understanding of the District's internal control; assessing fraud risk; testing accounting records by obtaining sufficient appropriate audit evidence through inspection, observation, confirmation, or the examination of source documents (for example, cancelled checks or banlc images); or other procedures ordinarily performed in an audit. Accordingly, we will not express an opinion or provide any assurance regarding the State Controller's Report being compiled. R ichard A. Teaman, CPA • David M . Ramirez, CPA • Javier H . Carrillo, CPA 4201 B rockto n Ave. S uite 100, Riverside CA 92501 • 951.274 .9500 • 951 .274. 7828 FAX • www.trscpas.com Our engagement cannot be relied upon to disclose errors, fraud, or illegal acts. However, we will inform the appropriate level of management of any material errors, and of any evidence or information that comes to our attention during the performance of our compilation procedures, that fraud may have occurred. In addition, we will inform you of any evidence or information that comes to our attention during the performance of our compilation procedures regarding illegal acts that may have occurred, unless they are clearly inconsequential. We have no responsibility to identify and communicate deficiencies in your internal control as part ofthis engagement. If, for any reason, we are unable to complete the compilation of your State Controller's Report, we will not issue a report on such prescribed forms as a result of this engagement. You are responsible for assuming all management responsibilities and for overseeing any other services we, provide by designating an individual, preferably within senior management, who possesses suitable skill, knowledge, or experience. In addition, you are responsible for evaluating the adequacy and results of the services performed and accepting responsibility for the results of such services. Richard Teaman is the engagement partner and is responsible for supervising the engagement and signing the report or authorizing another individual to sign it. Our fee to prepare the report is included in the fee quoted in the engagement letter to conduct the June 30, 2015 fmancial audit of the District dated January 6, 2015. The fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the work performed. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional costs. We appreciate the opportunity to be of service to you and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as prescribed in this letter, please sign the enclosed copy and return it to us. RESPONSE: Very truly yours, TEAMAN, RAMIREZ & SMITH, INC. Richard A. Teaman Certified Public Accountant This letter conectly sets forth the understanding of the Otay Water District. By:, ___________________ _ Title:, ______________________ _ Dme:, ________________________ _ •I C>CS TEAMAN, RAMIREZ & SMITH, INC. I ~ CERT I FI ED P UBL I C ACC OUNTANT S Joseph Beachem, Chief Financial Officer Otay Water District 2554 Sweetwater Springs Blvd Spring Valley, CA 91778-2004 Dear Joseph: January 6, 2015 We are pleased to confirm our understanding of the nature and limitations of the services we are to provide for the Otay Water District (the "District"). We will apply the agreed-upon procedures which the District's management has specified, listed in the attached schedule, for the investments of the District for the fiscal year ending June 30, 2015 (prepared in accordance with generally accepted accounting principles). This engagement is solely to assist the District's management in evaluating the compliance with the District's investment policy. Our engagement to apply agreed-upon procedures will be conducted in accordance with attestation standards established by the American Institute of Certified Public Accountants. The sufficiency of the procedures is solely the responsibility of those parties specified in the report. Consequently, we make no representation regarding the sufficiency of the procedures described in the attached schedule either for the purpose for which this report has been requested or for any other purpose. If for any reason, we are unable to complete the procedures, we will describe any restrictions on the performance of the procedures in our repm1, or will not issue a report as a result of this engagement. Because the agreed-upon procedures listed in the attached schedule do not constitute an examination, we will not express an opinion on the District's investments or any elements, accounts, or items thereof. In addition, we have no obligation to pe1form any procedures beyond those listed in the attached schedule. We will submit a report listing the procedures performed and our findings. This report is intended solely for the information and use of the District, and is not intended to be and should not be used by anyone other than this specified pru1y. Our report will contain a paragraph indicating that had we performed additional procedures, other matters might have come to our attention that would have been reported to you. You are responsible for the presentation of the investments of the District in accordance with generally accepted accounting principles; and for selecting the criteria and determining that such criteria are appropriate for your purposes. You are responsible for assuming all management responsibilities and for overseeing any nonattest services we provide by designating an individual, preferably within senior management, who possesses suitable skill, knowledge, and/or experience. In addition, you are responsible for evaluating the adequacy and results of the services performed and accepting responsibility for the results of such services. Richard A. Teaman is the engagement partner and is responsible for supervising the engagement and signing the report or authorizing another individual to sign it. Richard A . Teaman, CPA • David M . Ramirez, CPA • Javier H . Carrillo, CPA 4201 B rockton Ave. S uite 100 , Riverside C A 92501 • 951.274.9500 • 951 .274. 7828 FAX • www.trscpas.com We plan to begin our procedures in approximately August 2015 and, unless unforeseeable problems encountered, the engagement should be completed in October 2015. At the conclusion of our engagement, we will require a representation letter from management that, among other things, will confirm management's responsibility for the presentation of the investments of the District in accordance with generally accepted accounting principles. Our fees for these services will be $1,500. The fee is based on anticipated cooperation your personnel and the assumption that unexpected circumstances will not be encountered during the engagement. If significant additional time is necessary, we will discuss it with you and arrive at a new fee before we incur the additional costs. We appreciate the opportunity to assist you and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us. If the need for additional services arises, our agreement with you will need to be revised. It is customary for us to enumerate these revisions in an addendum to this letter. If additional specified parties of the repmt are added, we will require that they acknowledge in writing their responsibility for the sufficiency of procedures. RESPONSE: Very truly yours, TEAMAN, RAMIREZ & S:MITH, INC. Richard A. Teaman Certified Public Accountant This letter correctly sets forth the understanding of the Otay Water District. By: ___________________ _ Title: ____________________ _ Date: _____________________ _ Otay Water District Agreed-Upon Procedures Investments 1. Obtain a copy of the District's investment policy and determine that it is in effect for the fiscal year ended June 30, 2015. 2. Select 4 investments held at year end and determine if they are allowable investments under the District's Investment Policy. 3. For the four investments selected in #2 above, determine if they are held by a third party custodian designated by the District. 4. Confirm the part or original investment amount and market value of the four investments selected above with the custodian or issuer of the investments. 5. Select two investment earnings transactions that took place during the year and recomputed the eamings to determine if they proper amount was received. 6. Trace amounts received for transactions selected at #5 above into the District's bank accounts. 7. Select five investment transactions (buy, sell, trade, or maturity) occurring during the year under review and determine that the transactions are permissible under the District's investment policy. 8. Review supporting documentation for the five investments selected at #7 above to determine if the transactions were appropriately recorded in the District's general ledger. •I C)CS TEAMAN. RAMIREZ & SMITH. INC. I ~ c E R T IF I E D p u 8 L I c A c c 0 u N T A N T s Kevin Keoppen, Finance Manager Otay Water District 2554 Sweetwater Springs Blvd Spring Valley, CA 91778-2004 Dear Kevin: January 6, 2015 Pursuant to your request, we are pleased to submit this proposal to perform the audit of the Otay Water District for the year ending June 30, 2015. For June 30, 2015, we propose the following fees: Audit of Financial Statements: Annual Audit Fee Investment Agreed Upon Procedures Total $ $ 2014/2015 24,800 1 500 26.300 Our proposed fee takes into consideration experience gained by the District's staff and refmements to the District's accounting system. This proposal assumes the scope of operations for the District will not change from the prior year. Should the scope change we would be happy to discuss those changes with you and negotiate a new fee. The aforementioned fees do not include a Single Audit required by federal funding. If the District reaches the expenditure of federal funds threshold requiring a Single Audit for a particular year, there will be an additional fee of $3,600 for that year. The District has not been required to have a Single Audit since we have been doing the audit. We can appreciate your concern over any costs incurred by the District and would be happy to talk to you personally and explain in more detail our position regarding this matter. Sincerely, Teaman, Ramirez & Smith, Inc. Richard A. Teaman Certified Public Accountant Richard A. Teaman, CPA • David M. Ramirez, CPA • Javier H . Carrillo, CPA 4201 Brockton Ave. Suite 100, Riverside CA 92501 • 951 .274.9500 • 951 .274. 7828 FAx • www.trscpas.com STAFF REPORT TYPE MEETING: Regular Board MEETING DATE: February 4, 2015 SUBMITTED BY: Marissa Dychitan, Senior Accountant Kevin Koeppen, Finance Manager PROJECT: DIV. NO. All APPROVED BY: Joseph R. Beachem, Chief Financial Officer German Alvarez, Assistant General Manager Mark Watton, General Manager SUBJECT: Adjust the Wheeling Rate for the Delivery of Treaty Waters to Mexico to $70.37 for Calendar Year 2015 and Set Mexico’s Planned Project and Emergency Repair Reserve Fund Requirement at $70,000 GENERAL MANAGER’S RECOMMENDATION: That the Board authorize the General Manager to adjust the wheeling rate for the delivery of Treaty Waters to Mexico to $70.37 for Calendar Year 2015 and set Mexico’s Planned Project and Emergency Repair Reserve Fund requirement at $70,000. COMMITTEE ACTION: See Attachment A. PURPOSE: To adjust the wheeling rate for the delivery of Treaty Waters to Mexico for Calendar Year 2015 and set the requirement for Mexico’s Planned Project and Emergency Repair Reserve Fund. 2 BACKGROUND: The agreement to provide temporary emergency deliveries to Mexico was originally executed in 2003. In 2008, the agreement was extended for a period of five years via Amendment No. 1, which subsequently expired on November 9, 2013. In February 2014, the Otay Water District’s Board of Directors approved the renewal of the agreement, which we anticipate will be executed in March of 2015. Staff is submitting this recommendation of adjustment to the wheeling rate and establishing the repair reserve, funded by Mexico and held at the San Diego County Water Authority (CWA), to be effective upon execution of the agreement. Per the draft agreement, the District has thirty days from the execution date to establish the wheeling rate and repair reserve fund. Deliveries of water to Mexico are based on a purchase schedule provided by Mexico to the United States Commissioner on a calendar year basis. Wheeling rates and repair reserves are based on the most current calculation of costs and any changes to the rate shall be approved by the District’s Board of Directors. The $70.37 wheeling rate for Calendar Year 2015 is based on the District’s costs of energy and Operations and Maintenance (O&M) associated with delivering water to Mexico. The recommended rate represents a $6.23 (9.7%) increase from the prior rate of $64.14 per acre-foot approved by the Board on October 2, 2013. The year-over- year increase is primarily due to rising SDG&E costs. The District has budgeted a 9% increase in SDG&E costs for Fiscal Year 2015. The $70,000 reserve fund is a reserve funded by Mexico and held by CWA. The purpose of this reserve is to secure the funding of planned and unplanned repairs, approved by Mexico, to be performed by the Otay Water District on the Mexico connection. The recommended $70,000 reserve was determined to be an appropriate level based on the District’s historical cost to repair similar infrastructure in an emergency situation. Under the currently drafted terms and conditions, the minimum reserve shall not be less than seventy thousand dollars ($70,000) and not greater than two hundred and fifty thousand dollars ($250,000). ANALYSIS: Water is pumped to the Mexico connection from the District’s 870-1 Pump Station, which also pumps water to the District’s 870-1 Reservoir in the Otay Mesa area. There are a total of 4 energy bills 3 (SDG&E) attributable to the pump station and these bills are used in the calculations for the energy portion of the rate the District charges Mexico. The water volumes pumped to both Mexico and the reservoir are added together, and the energy costs for Mexico are allocated based on the respective percentage of the total water volume. Similarly, maintenance costs for the District’s distribution infrastructure from CWA to the Mexico border connection are computed based on Mexico’s percentage of the total water volume pumped through that portion of the District’s infrastructure. The energy costs are then added to the maintenance and repair costs and expressed as an overall rate per acre-foot. Based on the methodology described above, staff has recalculated the “unit payment due the District for delivery charges and other expenses ($/acre-foot)” to be used by CWA on their monthly billing invoices to Mexico for water deliveries. Effective upon execution of the agreement, the proposed rate is $70.37 per acre-foot. Based on a review of historical repair costs a reserve of seventy thousand dollars ($70,000) should be established. FISCAL IMPACT: None. This adjustment maintains the District in a projected cost neutral position. STRATEGIC GOAL: Strengthen the long-term financial plan. LEGAL IMPACT: None. Attachments: A) Committee Action Form ATTACHMENT A SUBJECT/PROJECT: Adjust the Wheeling Rate for the Delivery of Treaty Waters to Mexico to $70.37 for Calendar Year 2015 and Set Mexico’s Planned Project and Emergency Repair Reserve Fund Requirement at $70,000 COMMITTEE ACTION: The Finance, Administration and Communications Committee reviewed this item at a meeting held on January 21, 2015 and the following comments were made:  Staff is requesting that the Board authorize the General Manager to adjust the wheeling rate for the delivery of Treaty Waters to Mexico to $70.37 per AF and set Mexico’s Planned Project and Emergency Repair Reserve Fund at $70,000.  Staff indicated that the wheeling rate will increase from $64.14 to $70.37 per AF. The $6.23 increase is primarily due to increases in SDG&E costs. The District has budgeted a 9% increase from SDG&E in FY2015.  It was indicated that the $70,000 reserve fund is a reserve funded by Mexico and held by CWA. The purpose of this reserve is to secure the funding of planned and unplanned repairs, approved by Mexico, to be performed by Otay Water District on the Mexico connection. Under the current terms and conditions of the agreement, the minimum reserve shall not be less than $70,000 and not greater than $250,000. The recommended $70,000 reserve was determined to be an appropriate level based on the District’s historical cost to repair similar infrastructure in an emergency situation.  In February 2014, the Otay Water District Board of Directors approved the renewal of the agreement, which staff anticipates will be executed in March of 2015.  Staff is proposing that the rate adjustment and the establishment of the Emergency Repair Reserve be effective upon execution of the agreement.  In response to an inquiry from the committee, staff indicated that the wheeling rate is adjusted annually based on an analysis of cost.  Staff explained that if the pipeline requires small repairs on the District’s side, it is very complicated to get funds approved at the Federal level and get the transfers accomplished. Staff noted that any repairs would need to be approved by Mexico, but repairs can be facilitated more quickly once the approvals are acquired as the funding is available in the Emergency Repair Reserve fund.  The committee questioned if historical repairs is a good indicator to determine the amount of the Emergency Repair Reserve. If the costs were more, would the District front costs. The committee did not wish for repairs to get held up because the fund is not sufficient, but fronting costs for repairs that do not benefit the District’s ratepayers is a concern to the committee. Staff shared that the only time that the District fronted money for repairs to the pipeline was in the 1980’s, The agreement with Mexico had lapsed and Mexico had an emergency need for water. Because the District had a good relationship with Mexico’s water agency, the District agreed to repair the connection so they may receive water. It took about 18 months to get agreements in place, reimbursement for the repairs, etc. Since then, the pipeline has been maintained and repairs kept up to date. The reserve would serve to facilitate repairs, such as leaks, etc., or in an emergency if repairs must be done immediately for safety reasons before approval can be obtained from Mexico. The reserve would assure that the District is reimbursed. Staff indicated that the last repair on the pipeline was to replace valves which cost $48,000. Staff noted that the District is not obligated to front funds. The fund is more of a protection of time for Mexico to facilitate repairs and it is Mexico’s decision on how much protection they wish to provide.  Staff indicated that the connection to Mexico is a small system that includes 400 feet of pipeline and a fence surrounding the pipeline appurtenances. Repair costs would not be too high unless there was a catastrophe and the entire line needed replacement. In this situation, the District would need to work with Mexico and discuss an agreement.  In response to an inquiry from the committee, staff indicated that CWA holds the Emergency Repair Reserve as they have the relationship with IBWC and CILA. Should a repair situation arise, Otay WD would provide documentation on repair costs and the basis for the repairs to CWA. CWA would contact IBWC who would then contact CILA. The communication back from Mexico would return in the same fashion. This communication can be done fairly quickly. However, if a request included funding, it would take much longer to transact an arrangement. Upon completion of the discussion, the committee supported staffs’ recommendation and presentation to the full board on the consent calendar. STAFF REPORT TYPE MEETING: Regular Board MEETING DATE: February 4, 2015 SUBMITTED BY: Mark Watton, General Manager PROJECT: DIV. NO. All APPROVED BY: German Alvarez, Assistant General Manager Mark Watton, General Manager SUBJECT: Adopt Ordinance No. 549 Amending Section 1.03 A, Date of Election of the District’s Code of Ordinances GENERAL MANAGER’S RECOMMENDATION: That the Board adopt Ordinance No. 549 (Attachment B) amending Section 1.03.A, Date of Election, of the District’s Code of Ordinances. COMMITTEE ACTION: See Attachment A. PURPOSE: To revise the language in Section 1.03.A in the District’s Code of Ordinances related to the election of officers for the Board of Directors to change elections from January to December for consistency with recent changes in state law. ANALYSIS: Assembly Bill 72 (“AB72”), approved in June of 2013, amended Water Code section 71253, which now reads as follows: “Except for the directors elected at a formation election, directors elected to office shall take office at noon on the first Friday in December succeeding their election.” (Water Code § 71253 (emphasis added).) Prior to this amendment, the Water Code required directors, except directors elected at the district formation election, to take office on the first Monday after January succeeding their election. According to the legislative history for AB72, the change in the law was sponsored by several water districts who wanted to avoid “lame duck” directors who had no motivation to act over their last month or two of office; thus, the new law enabled directors to take office approximately 30 days sooner than under prior law. The change in the law also made the timing for municipal water districts consistent with other types of California water districts, resulting in all water district directors in California taking office on the same date. As a result of AB72, new or re-elected District directors now take office in December rather than January. It is recommended that Section 1.03.A of the District’s Code of Ordinances be amended to move the election for officers of the Board of Directors from January to December. Section 1.03.A currently calls for officer elections to take place in January, or “at such time the Board deems necessary.” Revising this section to call for elections in December, when new and re-elected directors take office, brings the District’s Code of Ordinances into line with new state law timelines. The Board still maintains its discretion to move officer elections where desired. FISCAL IMPACT: Joe Beachem, Chief Financial Officer None. STRATEGIC GOAL: None. LEGAL IMPACT: None. Attachments: Attachment A – Committee Action Attachment B – Ordinance No. 549 Exhibit I – Strike-through Section 1 Attachment C – Proposed Section 1 ATTACHMENT A SUBJECT/PROJECT: Adopt Ordinance No. 549 Amending Section 1.03.A, Date of Election, of the District’s Code of Ordinances COMMITTEE ACTION: The Finance, Administration and Communications Committee reviewed this item at a meeting held on January 21, 2015 and the following comments were made:  Staff is requesting that the Board amend Section 1.03.A. to change the date of the election of Board officers to be consistent with recent changes in the state law.  State law recently changed when Municipal Water Districts seated newly elected board members and elected their officers from the agencies’ first board meeting in January to noon on the first Friday in December succeeding the new members election. This is the same as Irrigation Districts, making all water Districts consistent in this regard.  The District’s Attorney noted that the board still has the discretion to go dark in December and could move the elections and the seating of new members to January.  The committee suggested some stylistic changes to the verbiage of Code of Ordinances Section 1 that included:  Making titles gender neutral, such as, “Chairman” to “Chair” and “Spokesman” to “Spokes Person”, etc.  Capping all position titles (President, General Manager, etc.)  In Section 1.01.B, District Officers, change the first sentence as follows: “The Board shall appoint officers of the District as required by law, including a Secretary, Deputy or Assistant Secretary, Deputy or Assistant Treasurer. The Board may also appoint a deputy or assistant secretary, deputy or assistant treasurer, and such other assistants and employees as it may deem necessary to operate the District.” Upon completion of the discussion, the committee supported staffs’ recommendation and presentation to the full board on the consent calendar. Page 1 of 1 ORDINANCE NO. 549 AN ORDINANCE OF THE BOARD OF DIRECTORS OF THE OTAY WATER DISTRICT AMENDING SECTION 1.03.A, DATE OF ELECTION, OF THE DISTRICT’S CODE OF ORDINANCE BE IT ORDAINED by the Board of Directors of Otay Water District that the District’s Code of Ordinances, Section 1.03.A, Date of Election, be amended to change the date of elections from January to December for consistency with recent changes in state law. The amendment is presented in Exhibit I attached to this ordinance. NOW, THEREFORE, BE IT RESOLVED that the amendments to Section 1.03.A, Date of Election, to the District’s Code of Ordinances shall become effective immediately upon adoption. PASSED, APPROVED AND ADOPTED by the Board of Directors of the Otay Water District at a regular meeting duly held this 4th day of February 2015, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ________________________________ President ATTEST: _____________________________ District Secretary Attachment B 1-1 CHAPTER 2 ADMINISTRATION OF DISTRICT SECTION 1 BOARD OF DIRECTORS AND OFFICERS 1.01 GOVERNING BODY A. Authority of Board. The Board of Directors, act- ing as a Board, is the governing body of the District. The Board shall act only at its regular, regularly adjourned or special meetings. B. Authority of Individual Board Members. All powers of the District shall be exercised and performed by the Board as a body. Individual Board members, except as pro- vided in this Code or otherwise authorized by the Board, shall have no power to act for the District, or the Board, or to direct the Staff of the District. C. Compensation for District Directors. Each member of the District Board of Directors shall be compensated as per Board of Directors Policy 8, Directors Compensation, Reimbursement of Expenses and Group Insurance Benefits, under Item A, Directors Per Diem, for each day's attendance at meetings of the Board, or for each day's service rendered as a member of the Board at meetings or functions approved by the Board. A request for service made by the General Manager of the District or made or approved by the President of the Board shall be deemed approved by the Board. The number of days of authorized compensation for any calendar month shall be limited to ten, regardless of the number of meetings attended or days of service rendered. D. Staff Direction. The Board shall work through the General Manager to obtain such information as may be necessary and appropriate to assist the Board in its deliberations, and may direct Staff to implement the policies and decisions of the Board. Individual Board members shall not act independently to direct Staff in the performance of their duties, or to provide or compile data, information or reports. 1.02 OFFICERS A. Board Officers. The Board shall elect one of its members as President, and one of its members as Vice Presi- dent. B. District Officers. The Board shall appoint offi- cers of the District as required by law, including a Secretary, Deputy or Assistant Secretary, Deputy or Assistant Treasurer,. The Board may also appoint a deputy or assistant secretary, deputy or assistant treasurer, and such other assistants and employees as it may deem necessary EXHIBIT I 1-2 to operate the District. The sSecretary and tTreasurer of the District may, but need not be, members of the Board. 1.03 ELECTION OF BOARD OFFICERS A. Date of Election. In the month of January December of each year, or at such time the Board deems necessary, the Board shall elect a President and Vice Pres- ident. Their terms shall be for one year, or until their successors are elected. The Board may, however, at its sole discretion and without cause reorganize and select new officers at anytime prior to the expiration of the one-year term. B. Procedure for Election. The procedure in this paragraph B shall govern the election of Board President and Vice President, unless changed by action of the Board by motion at the time of the election. The General Manager shall chair the proceedings for election of the President, which shall be the first order of business after any newly elected directors have been seated or at anytime as the Board deems necessary. The newly-elected President shall assume office immediately, and shall chair the proceedings for the election of the Vice President. The chairmanChair shall call for nominations from members of the Board. No second shall be required for nominations, although one or more members may second a nomination to indicate endorsement. No member may nominate more than one person for the position. Once all nominations have been made, the Chairman Chair shall call for a roll call vote. Each Board member shall state the name of the candidate for whom he he/she casts his/her vote. Three votes shall be required for election. If only one person should be nominated for an office, the Board may act by motion to elect such nominee. 1.04 BOARD VACANCIES Procedure for Appointment. Vacancies in the office of Director shall be filled in accordance with the provisions of Section 1780 of the California Government Code. Such procedure permits the remaining members of the Board to fill the vacancy by appointment, provided the appointment is made within 60 days after the effective date of the vacancy, and provided further that notice of the vacancy is given as provided by law. In making such appointment, the Board shall follow the same procedure as provided for the election of its officers. In lieu of making an appointment, the remaining members of the Board may request an election to fill the vacancy. 1.05 DUTIES OF PRESIDENT A. Meetings. The pPresident shall preside over and conduct all meetings of the Board and hearings before the 1-3 Board. In so doing, the President shall have the following powers and responsibilities: 1. To follow the prepared agenda unless the Board concurs in any change. 2. To determine all questions of order and parlia- mentary procedure, unless he he/she chooses to submit any such question to the Board for decision. 3. To maintain order and to enforce reasonable rules of decorum. 4. To determine at meetings of the Board, other than public hearings, whether or not members of the public should be heard on particular issues or otherwise be permitted to address the Board. 5. To set reasonable limits upon the length of time and the number of occasions on which a person may speak at public hearings as well as other meetings of the Board. 6. To recognize Board members who may wish to be heard. 7. To restate, where necessary, and to put to a vote all questions properly before the Board, and to announce the result of each vote. 8. To terminate debate after there has been reason- able opportunity for full discussion of any issue and further debate would be needlessly repetitive or otherwise not useful, and where proper, to put the matter to a vote. 9. To rule out of order any comment by Board members, Staff or members of the public not germane to the issue then before the Board. 10. To respond to inquiries by Board members relating to procedures, or to factual information bearing upon the business before the Board. 11. To establish standing or ad hoc committees of the Board, and to appoint the members thereof, when requested by the General Manager. 12. To declare the meeting adjourned upon such vote by the Board, or when in his/her judgment any emergency or other cause requires adjournment. 1-4 13. To authenticate by his/her signature all acts, orders, and other proceedings of the Board. Notwithstanding the delegation of such powers to the Presi- dent, any action taken by a majority of the Board on any of the foregoing matters shall be determinative thereof. B. Board Spokesman Person. The President shall act as spokesman person for the Board with respect to its actions and policies, and those of the District. This provision, however, shall not preclude any other officer or employee of the District from making appropriate comments within the scope of his his/her position. C. Public Appearances. The President, or any Board member or Staff person he he/she designates, shall represent the Board, where it is appropriate or desirable for the District to appear, at meetings of other public agencies, before public groups, or on other public occasions. However, this provision shall not limit the attendance of any Director or authorized officer or employee of the District. 1.06 DUTIES OF VICE-PRESIDENT A. Powers of Vice-President. The Vice-President shall act if the President is absent or unable to act, and shall exercise all of the powers of the President on such occasion. 1.07 DUTIES OF SECRETARY A. Board Matters. With respect to the affairs of the Board of Directors, the Secretary shall have the following duties: 1. To take and prepare minutes of all Board meetings. 2. To keep in appropriate books the original copies of all final minutes, ordinances and resolutions of the Board. 3. To keep on file all Board committee reports. 4. To attest to the minutes, ordinances, resolutions and other documents of the Board. 5. To provide notice as required by law of any spe- cial meeting or regularly adjourned meeting. 6. To provide notice as required by law of any hear- ing before the Board. 1-5 7. In the absence of the President and Vice-President to call any meeting to order, and to preside until the election of a chairmanchair person pro tem, who shall then exercise the powers of the President at such meeting. B. Other Duties. The responsibilities enumerated in Section 7A are not intended to limit any other duties of the Secretary imposed by law, or assigned from time to time by the Board, or by the General Manager if the Secretary is an employee of the District. C. Assistant Secretary. The Assistant Secretary shall act if the Secretary is absent or unable to act, and shall exercise all the powers of the Secretary on such occa- sion. 1.08 MEETINGS OF THE BOARD A. Time and Place of Meetings. Regular meetings of the Board shall be held at the office of the District at 2554 Sweetwater Springs Boulevard, Spring Valley, California, at such day and hour as may be specified from time to time by resolution of the Board. B. Public Nature of Meetings. All meetings of the Board shall be open to the public, except when the Board is convened in Closed Session as authorized under provisions of law. Meetings of Board committees composed of not more than two members of the Board shall not be public meetings, un- less the committee determines otherwise. C. Quorum and Voting Requirements. A majority of the Board of Directors shall constitute a quorum for the trans- action of business. However, no ordinance, resolution or motion shall be passed without three affirmative votes. D. Agendas for Board Meetings 1. The General Manager shall prepare the agendas for meetings. Agendas shall be based upon items re- quested by any Board member or by others in the normal course of the District business, or as de- termined by the General Manager. 2. Each agenda for a regular meeting shall provide an opportunity for members of the public to address the Board of Directors on items of interest to the public that are within the subject matter of the Board of Directors. Action by the Board of Directors on any such matter shall be taken in accordance with Section 1.08E of this Code. 1-6 3. The agenda for a regular or adjourned regular meeting may provide for a Consent Calendar for items which the General Manager deems to be of a routine nature. Action by the Board of Directors on the Consent Calendar shall be taken in accor- dance with Section 1.08E of this Code. 4. At least 72 hours before a regular meeting of the Board an agenda containing a brief general de- scription of each item of business to be trans- acted or discussed at the meeting shall be posted at the entrance to the District business office in a location accessible to members of the public. E. Board Action 1. The Board shall act only by ordinance, reso- lution or motion. The vote on ordinances shall be recorded in the minutes. An ordi- nance does not require two readings at sepa- rate meetings, and unless otherwise provided by its own terms, shall become effective upon adoption. Ordinances, resolutions and other motions may be adopted by a voice vote, but on demand of any member of the Board, the roll shall be called and the vote recorded. All motions, including a motion to adopt an ordinance or to approve a resolution, shall require a second. If a second is not received, the motion shall fail without the requirement of a vote. Any member of the Board, including the ChairmanChair, can make and second a motion, and the ChairmanChair shall vote on all motions unless disqualified or abstaining. If a motion is not in writing, and if it is necessary for full understanding of the matter before the Board, the ChairmanChair shall restate the question prior to the vote. Common motions may be stated in abbreviated form, and will be put into complete form in the minutes. Until the ChairmanChair states the question, the maker with the approval of the second may modify his/her motion or withdraw it completely. However, after the question has been stated by the ChairmanChair, the motion may be changed only by motion to amend, which is seconded and carried. 2. All items on the Consent Calendar on a Board Meeting Agenda may be approved without dis- cussion upon motion duly made, seconded and approved by at least three Directors. At the request of a Director or a member of the pub- 1-7 lic, an item on the Consent Calendar shall be removed from the Consent Calendar and placed on the Agenda with other items for discussion and consideration by the Board of Directors. 3. The Board shall not take action on any item not appearing on the agenda previously posted for the meeting pursuant to Section 1.08D of this Code; excepting, however, the Board may consider items not appearing on the posted agenda if: (a) a majority of the Board determines that an emergency situation) as defined in Government Code Section 54956.5) exists; (b) two-thirds of the Board finds that the need to take action arose after the agenda was posted; or (c) the item was posted for a prior meeting occurring not more than five days prior to the current meeting and was continued to the current meeting. F. Parliamentary Procedures Affecting Motions. After a motion has been made and seconded, any member of the Board may make any of the following motions: 1. To continue the motion to a specific time. 2. To table the motion, the effect of which de- fers further discussion and a vote until the majority of the Board again wishes to resume consideration of the motion. 3. To commit or refer the motion to a committee, the effect of which is to defer further con- sideration until the committee has reported its findings to the Board. 4. To amend the motion to modify its wording be- fore adoption, provided the suggested amend- ment is germane to the original motion. 5. To propose a substitute motion, which has the effect of disposing of the motion before the Board and eliminating the necessity of a vote on the original motion. 6. To call for the question, which in fact is a motion to terminate further debate, and re- quires a second and an affirmative vote of the Board. 1-8 G. Routine Business. Matters of routine business such as approval of the minutes, and approval of minor mat- ters, may be expedited by assuming unanimous consent of the members of the Board, and having the ChairmanChair state that without objection the matter will stand approved. If any member should object to such unanimous consent, the ChairmanChair shall then call for a vote. H. Orderly Discussion. In order to promote orderly discussion of the issues before the Board, each member shall be recognized by the Chair before speaking. Each member shall have a right to speak subject to Section 1.05A, sub- number 8 and 9 of this Code. Each member of the Board may seek information or comment by the Staff on any question. I. Rules of Procedure for Board Meetings. The fol- lowing shall apply to persons desiring to address the Board of Directors: 1. Anyone who desires to speak to the Board of Directors on a specific subject at a particu- lar meeting should contact the District Sec- retary and give their name and address, re- quest that the subject be placed on the Agenda for that meeting and give the reason for such request. 2. Anyone in attendance at a Board meeting, who desires to speak to an item on the Agenda that is being considered, may request to be heard by stepping to the podium and stating his or her name and address for the record. 3. Anyone in attendance at a Board meeting who desires to speak on a subject that is not on the Agenda for that meeting may request to do so by stepping to the podium and stating his or her name, address and the subject they wish to discuss. The Board shall determine in accordance with Section 1.08E3 of this Code whether the subject will be taken as an "off-docket" item and discussed at that meeting or placed on the Agenda for the next Board meeting. 4. No one in the audience shall be permitted to pose questions or carry on any discussion on any matter being considered by the board un- less they first step to the podium and give their name and address as required above. Anyone failing to comply may be deemed "out of order" by the ChairmanChair and statements 1-9 or comments made by such person shall not be considered by the Board of Directors. J. Closed Sessions. Except as required by law, all proceedings in Closed Sessions shall remain confidential. 1.09 PUBLIC HEARINGS A. Order of Procedure. Public hearings shall be called to order by the ChairmanChair at or as soon as practical after the time for which the hearing has been noticed. The ChairmanChair shall interrupt at a reasonable point any business before the Board in order to proceed with such noticed public hearing. The procedure for public hearings shall generally be as follows: 1. The Secretary shall report upon the notice of the hearing which has been given. 2. The Secretary shall indicate or summarize all protests or correspondence which has been received on the issue to be heard. 3. The Staff shall present such information, exhibits and recommendations as may be appropriate. 4. The ChairmanChair shall call upon such members of the public as may wish to be heard. 5. Board members and Staff shall attempt to answer such questions from members of the public as may be germane to the issues of the hearing. 6. Board members and Staff, after recognition by the ChairmanChair, may ask questions of members of the public who speak. 7. Board members shall refrain from discussing the issues among themselves, or expressing their per- sonal views, until all of the testimony has been heard and the hearing has been closed. 8. If the nature of the hearing appears to warrant sworn testimony, the ChairmanChair may require that all persons giving testimony do so under oath. The oath may be administered by the ChairmanChair, a Board member, ofr by the Secretary. 9. Any member of the public may, at his/her own expense, transcribe the proceedings of the hearing. 1.10 ROBERT'S RULES OF ORDER 1-10 A. Applicability. While many of the principles of Robert's Rules of Order have come to be generally accepted as the proper, fair and efficient way of conducting a meet- ing, such Rules were not designed for small governing boards of public agencies, and in some instances conflict with the law. Accordingly, while many of the fundamental concepts of Robert's Rules of Order have been included within the provi- sions of this Ordinance, such Rules shall not technically apply to the affairs of the Board of Directors of this Dis- trict. 1.11 SEAL OF THE DISTRICT The Seal, an impression of which is hereby affixed to this page and bearing the words "OTAY WATER DISTRICT founded January 27, 1956" is adopted as the official Seal of this District. 1-1 CHAPTER 2 ADMINISTRATION OF DISTRICT SECTION 1 BOARD OF DIRECTORS AND OFFICERS 1.01 GOVERNING BODY A. Authority of Board. The Board of Directors, act- ing as a Board, is the governing body of the District. The Board shall act only at its regular, regularly adjourned or special meetings. B. Authority of Individual Board Members. All powers of the District shall be exercised and performed by the Board as a body. Individual Board members, except as pro- vided in this Code or otherwise authorized by the Board, shall have no power to act for the District, or the Board, or to direct the Staff of the District. C. Compensation for District Directors. Each member of the District Board of Directors shall be compensated as per Board of Directors Policy 8, Directors Compensation, Reimbursement of Expenses and Group Insurance Benefits, under Item A, Directors Per Diem, for each day's attendance at meetings of the Board, or for each day's service rendered as a member of the Board at meetings or functions approved by the Board. A request for service made by the General Manager of the District or made or approved by the President of the Board shall be deemed approved by the Board. The number of days of authorized compensation for any calendar month shall be limited to ten, regardless of the number of meetings attended or days of service rendered. D. Staff Direction. The Board shall work through the General Manager to obtain such information as may be necessary and appropriate to assist the Board in its deliberations, and may direct Staff to implement the policies and decisions of the Board. Individual Board members shall not act independently to direct Staff in the performance of their duties, or to provide or compile data, information or reports. 1.02 OFFICERS A. Board Officers. The Board shall elect one of its members as President, and one of its members as Vice Presi- dent. B. District Officers. The Board shall appoint offi- cers of the District as required by law, including a Secretary, Deputy or Assistant Secretary, Deputy or Assistant Treasurer, and such other assistants and employees as it may deem necessary to operate the District. The ATTACHMENT C 1-2 Secretary and Treasurer of the District may, but need not be, members of the Board. 1.03 ELECTION OF BOARD OFFICERS A. Date of Election. In the month of December of each year, or at such time the Board deems necessary, the Board shall elect a President and Vice President. Their terms shall be for one year, or until their successors are elected. The Board may, however, at its sole discretion and without cause reorganize and select new officers at anytime prior to the expiration of the one-year term. B. Procedure for Election. The procedure in this paragraph B shall govern the election of Board President and Vice President, unless changed by action of the Board by motion at the time of the election. The General Manager shall chair the proceedings for election of the President, which shall be the first order of business after any newly elected directors have been seated or at anytime as the Board deems necessary. The newly-elected President shall assume office immediately, and shall chair the proceedings for the election of the Vice President. The Chair shall call for nominations from members of the Board. No second shall be required for nominations, although one or more members may second a nomination to indicate endorsement. No member may nominate more than one person for the position. Once all nominations have been made, the Chair shall call for a roll call vote. Each Board member shall state the name of the candidate for whom he/she casts his/her vote. Three votes shall be required for election. If only one person should be nominated for an office, the Board may act by motion to elect such nominee. 1.04 BOARD VACANCIES Procedure for Appointment. Vacancies in the office of Director shall be filled in accordance with the provisions of Section 1780 of the California Government Code. Such procedure permits the remaining members of the Board to fill the vacancy by appointment, provided the appointment is made within 60 days after the effective date of the vacancy, and provided further that notice of the vacancy is given as provided by law. In making such appointment, the Board shall follow the same procedure as provided for the election of its officers. In lieu of making an appointment, the remaining members of the Board may request an election to fill the vacancy. 1.05 DUTIES OF PRESIDENT A. Meetings. The President shall preside over and conduct all meetings of the Board and hearings before the 1-3 Board. In so doing, the President shall have the following powers and responsibilities: 1. To follow the prepared agenda unless the Board concurs in any change. 2. To determine all questions of order and parlia- mentary procedure, unless he/she chooses to submit any such question to the Board for decision. 3. To maintain order and to enforce reasonable rules of decorum. 4. To determine at meetings of the Board, other than public hearings, whether or not members of the public should be heard on particular issues or otherwise be permitted to address the Board. 5. To set reasonable limits upon the length of time and the number of occasions on which a person may speak at public hearings as well as other meetings of the Board. 6. To recognize Board members who may wish to be heard. 7. To restate, where necessary, and to put to a vote all questions properly before the Board, and to announce the result of each vote. 8. To terminate debate after there has been reason- able opportunity for full discussion of any issue and further debate would be needlessly repetitive or otherwise not useful, and where proper, to put the matter to a vote. 9. To rule out of order any comment by Board members, Staff or members of the public not germane to the issue then before the Board. 10. To respond to inquiries by Board members relating to procedures, or to factual information bearing upon the business before the Board. 11. To establish standing or ad hoc committees of the Board, and to appoint the members thereof, when requested by the General Manager. 12. To declare the meeting adjourned upon such vote by the Board, or when in his/her judgment any emergency or other cause requires adjournment. 13. To authenticate by his/her signature all acts, orders, and other proceedings of the Board. 1-4 Notwithstanding the delegation of such powers to the Presi- dent, any action taken by a majority of the Board on any of the foregoing matters shall be determinative thereof. B. Board Spokes Person. The President shall act as spokes person for the Board with respect to its actions and policies, and those of the District. This provision, how- ever, shall not preclude any other officer or employee of the District from making appropriate comments within the scope of his/her position. C. Public Appearances. The President, or any Board member or Staff person he/she designates, shall represent the Board, where it is appropriate or desirable for the District to appear, at meetings of other public agencies, before public groups, or on other public occasions. However, this provision shall not limit the attendance of any Director or authorized officer or employee of the District. 1.06 DUTIES OF VICE-PRESIDENT A. Powers of Vice-President. The Vice-President shall act if the President is absent or unable to act, and shall exercise all of the powers of the President on such occasion. 1.07 DUTIES OF SECRETARY A. Board Matters. With respect to the affairs of the Board of Directors, the Secretary shall have the following duties: 1. To take and prepare minutes of all Board meetings. 2. To keep in appropriate books the original copies of all final minutes, ordinances and resolutions of the Board. 3. To keep on file all Board committee reports. 4. To attest to the minutes, ordinances, resolutions and other documents of the Board. 5. To provide notice as required by law of any spe- cial meeting or regularly adjourned meeting. 6. To provide notice as required by law of any hear- ing before the Board. 7. In the absence of the President and Vice-President to call any meeting to order, and to preside until 1-5 the election of a chair person pro tem, who shall then exercise the powers of the President at such meeting. B. Other Duties. The responsibilities enumerated in Section 7A are not intended to limit any other duties of the Secretary imposed by law, or assigned from time to time by the Board, or by the General Manager if the Secretary is an employee of the District. C. Assistant Secretary. The Assistant Secretary shall act if the Secretary is absent or unable to act, and shall exercise all the powers of the Secretary on such occasion. 1.08 MEETINGS OF THE BOARD A. Time and Place of Meetings. Regular meetings of the Board shall be held at the office of the District at 2554 Sweetwater Springs Boulevard, Spring Valley, California, at such day and hour as may be specified from time to time by resolution of the Board. B. Public Nature of Meetings. All meetings of the Board shall be open to the public, except when the Board is convened in Closed Session as authorized under provisions of law. Meetings of Board committees composed of not more than two members of the Board shall not be public meetings, unless the committee determines otherwise. C. Quorum and Voting Requirements. A majority of the Board of Directors shall constitute a quorum for the transaction of business. However, no ordinance, resolution or motion shall be passed without three affirmative votes. D. Agendas for Board Meetings 1. The General Manager shall prepare the agendas for meetings. Agendas shall be based upon items re- quested by any Board member or by others in the normal course of the District business, or as de- termined by the General Manager. 2. Each agenda for a regular meeting shall provide an opportunity for members of the public to address the Board of Directors on items of interest to the public that are within the subject matter of the Board of Directors. Action by the Board of Directors on any such matter shall be taken in accordance with Section 1.08E of this Code. 3. The agenda for a regular or adjourned regular meeting may provide for a Consent Calendar for items which the General Manager deems to be of a 1-6 routine nature. Action by the Board of Directors on the Consent Calendar shall be taken in accor- dance with Section 1.08E of this Code. 4. At least 72 hours before a regular meeting of the Board an agenda containing a brief general de- scription of each item of business to be trans- acted or discussed at the meeting shall be posted at the entrance to the District business office in a location accessible to members of the public. E. Board Action 1. The Board shall act only by ordinance, reso- lution or motion. The vote on ordinances shall be recorded in the minutes. An ordi- nance does not require two readings at sepa- rate meetings, and unless otherwise provided by its own terms, shall become effective upon adoption. Ordinances, resolutions and other motions may be adopted by a voice vote, but on demand of any member of the Board, the roll shall be called and the vote recorded. All motions, including a motion to adopt an ordinance or to approve a resolution, shall require a second. If a second is not received, the motion shall fail without the requirement of a vote. Any member of the Board, including the Chair, can make and second a motion, and the Chair shall vote on all motions unless disqualified or abstaining. If a motion is not in writing, and if it is necessary for full understanding of the matter before the Board, the Chair shall restate the question prior to the vote. Common motions may be stated in abbreviated form, and will be put into complete form in the minutes. Until the Chair states the question, the maker with the approval of the second may modify his/her motion or withdraw it completely. However, after the question has been stated by the Chair, the motion may be changed only by motion to amend, which is seconded and carried. 2. All items on the Consent Calendar on a Board Meeting Agenda may be approved without dis- cussion upon motion duly made, seconded and approved by at least three Directors. At the request of a Director or a member of the public, an item on the Consent Calendar shall be removed from the Consent Calendar and placed on the Agenda with other items for 1-7 discussion and consideration by the Board of Directors. 3. The Board shall not take action on any item not appearing on the agenda previously posted for the meeting pursuant to Section 1.08D of this Code; excepting, however, the Board may consider items not appearing on the posted agenda if: (a) a majority of the Board determines that an emergency situation) as defined in Government Code Section 54956.5) exists; (b) two-thirds of the Board finds that the need to take action arose after the agenda was posted; or (c) the item was posted for a prior meeting occurring not more than five days prior to the current meeting and was continued to the current meeting. F. Parliamentary Procedures Affecting Motions. After a motion has been made and seconded, any member of the Board may make any of the following motions: 1. To continue the motion to a specific time. 2. To table the motion, the effect of which de- fers further discussion and a vote until the majority of the Board again wishes to resume consideration of the motion. 3. To commit or refer the motion to a committee, the effect of which is to defer further consideration until the committee has reported its findings to the Board. 4. To amend the motion to modify its wording before adoption, provided the suggested amendment is germane to the original motion. 5. To propose a substitute motion, which has the effect of disposing of the motion before the Board and eliminating the necessity of a vote on the original motion. 6. To call for the question, which in fact is a motion to terminate further debate, and re- quires a second and an affirmative vote of the Board. 1-8 G. Routine Business. Matters of routine business such as approval of the minutes, and approval of minor mat- ters, may be expedited by assuming unanimous consent of the members of the Board, and having the Chair state that without objection the matter will stand approved. If any member should object to such unanimous consent, the Chair shall then call for a vote. H. Orderly Discussion. In order to promote orderly discussion of the issues before the Board, each member shall be recognized by the Chair before speaking. Each member shall have a right to speak subject to Section 1.05A, subnumber 8 and 9 of this Code. Each member of the Board may seek information or comment by the Staff on any question. I. Rules of Procedure for Board Meetings. The fol- lowing shall apply to persons desiring to address the Board of Directors: 1. Anyone who desires to speak to the Board of Directors on a specific subject at a particular meeting should contact the District Secretary and give their name and address, request that the subject be placed on the Agenda for that meeting and give the reason for such request. 2. Anyone in attendance at a Board meeting, who desires to speak to an item on the Agenda that is being considered, may request to be heard by stepping to the podium and stating his or her name and address for the record. 3. Anyone in attendance at a Board meeting who desires to speak on a subject that is not on the Agenda for that meeting may request to do so by stepping to the podium and stating his or her name, address and the subject they wish to discuss. The Board shall determine in accordance with Section 1.08E3 of this Code whether the subject will be taken as an "off-docket" item and discussed at that meeting or placed on the Agenda for the next Board meeting. 4. No one in the audience shall be permitted to pose questions or carry on any discussion on any matter being considered by the board un- less they first step to the podium and give their name and address as required above. Anyone failing to comply may be deemed "out of order" by the Chair and statements or 1-9 comments made by such person shall not be considered by the Board of Directors. J. Closed Sessions. Except as required by law, all proceedings in Closed Sessions shall remain confidential. 1.09 PUBLIC HEARINGS A. Order of Procedure. Public hearings shall be called to order by the Chair at or as soon as practical after the time for which the hearing has been noticed. The Chair shall interrupt at a reasonable point any business before the Board in order to proceed with such noticed pub- lic hearing. The procedure for public hearings shall generally be as follows: 1. The Secretary shall report upon the notice of the hearing which has been given. 2. The Secretary shall indicate or summarize all protests or correspondence which has been received on the issue to be heard. 3. The Staff shall present such information, exhibits and recommendations as may be appropriate. 4. The Chair shall call upon such members of the public as may wish to be heard. 5. Board members and Staff shall attempt to answer such questions from members of the public as may be germane to the issues of the hearing. 6. Board members and Staff, after recognition by the Chair, may ask questions of members of the public who speak. 7. Board members shall refrain from discussing the issues among themselves, or expressing their per- sonal views, until all of the testimony has been heard and the hearing has been closed. 8. If the nature of the hearing appears to warrant sworn testimony, the Chair may require that all persons giving testimony do so under oath. The oath may be administered by the Chair, a Board member, or by the Secretary. 9. Any member of the public may, at his/her own expense, transcribe the proceedings of the hearing. 1.10 ROBERT'S RULES OF ORDER 1-10 A. Applicability. While many of the principles of Robert's Rules of Order have come to be generally accepted as the proper, fair and efficient way of conducting a meet- ing, such Rules were not designed for small governing boards of public agencies, and in some instances conflict with the law. Accordingly, while many of the fundamental concepts of Robert's Rules of Order have been included within the provisions of this Ordinance, such Rules shall not technically apply to the affairs of the Board of Directors of this District. 1.11 SEAL OF THE DISTRICT The Seal, an impression of which is hereby affixed to this page and bearing the words "OTAY WATER DISTRICT founded January 27, 1956" is adopted as the official Seal of this District. STAFF REPORT TYPE MEETING: Regular Board Meeting MEETING DATE: February 4, 2015 SUBMITTED BY: Mark Watton, General Manager W.O./G.F. NO: DIV. NO. APPROVED BY: Susan Cruz, District Secretary Mark Watton, General Manager SUBJECT: Board of Directors 2015 Calendar of Meetings GENERAL MANAGER’S RECOMMENDATION: At the request of the Board, the attached Board of Director’s meeting calendar for 2015 is being presented for discussion. PURPOSE: This staff report is being presented to provide the Board the opportunity to review the 2015 Board of Director’s meeting calendar and amend the schedule as needed. COMMITTEE ACTION: N/A ANALYSIS: The Board requested that this item be presented at each meeting so they may have an opportunity to review the Board meeting calendar schedule and amend it as needed. STRATEGIC GOAL: N/A FISCAL IMPACT: None. LEGAL IMPACT: None. Attachment: Calendar of Meetings for 2015 G:\UserData\DistSec\WINWORD\STAFRPTS\Board Meeting Calendar 2-4-15.doc Board of Directors, Workshops and Committee Meetings 2015 Regular Board Meetings: Special Board or Committee Meetings (3rd Wednesday of Each Month or as Noted) January 7, 2015 February 4, 2015 March 4, 2015 April 1, 2015 May 6, 2015 June 3, 2015 July 1, 2015 August 5, 2015 September 2, 2015 October 7, 2015 November 4, 2015 December 2, 2015 January 21, 2015 February 18, 2015 March 18, 2015 April 15, 2015 May 20, 2015 June 17, 2015 July 15, 2015 August 19, 2015 September 16, 2015 October 21, 2015 November 18, 2015 December 16, 2015 SPECIAL BOARD MEETINGS: May 19, 2015 Budget Workshop/Special Board Meeting 3:00 pm STAFF REPORT TYPE MEETING: Regular Board MEETING DATE: February 4, 2015 PROJECT: DIV. NO.: ALL SUBMITTED BY: Adolfo Segura, Assistant Chief, Administrative & IT Services APPROVED BY: Geoff Stevens, Chief Information Officer German Alvarez, Assistant General Manager Mark Watton, General Manager SUBJECT: CONSTRUCTION OF DISTRICT’S DASHBOARD GENERAL MANAGER’S RECOMMENDATION: No recommendation. This is an informational item only. COMMITTEE ACTION: See “Attachment A”. PURPOSE: To provide information to the Board regarding the construction of the District’s web-based dashboard. ANALYSIS: Continuing our effort to keep the District’s operational presence via technology, IT staff has developed a web-based operational dashboard highlighting Water Supply Reliability, Water Distribution and Facilities, and Financial Information. The new web-based dashboard will provide a customer-centric layout that facilitates user-friendly navigation and easy to read information. The new dashboard will continue to enhance Otay’s transparency to customers and education of the District’s operations. The new web-based dashboard is similar to the County Water Authority’s (CWA) dashboard, which was launched in the early part of 2014. The District’s dashboard will feature the ability to drill-down into the various operational panels, as well as provide standardized content and easy to read graphs. The District’s dashboard will also be available to mobile devices. Lastly, the development effort took approximately four months and was constructed by internal staff and through a small professional as- needed services agreement. Next Steps Staff continues to hold group meetings with internal stakeholders to obtain feedback on appearance, functionality, and presentation. Prior to launch, specific staff will be trained with content administration. Staff expects to launch the new dashboard in February of 2015. FISCAL IMPACT: Joe Beachem, Chief Financial Officer None. This is an informational item only. STRATEGIC GOAL: N/A. LEGAL IMPACT: None. ATTACHMENTS: Attachment A – Committee Action Report ATTACHMENT A SUBJECT/PROJECT: CONSTRUCTION OF DISTRICT’S DASHBOARD COMMITTEE ACTION: The Finance, Administration and Communications Committee reviewed this item at a meeting held on January 21, 2015 and the following comments were made:  Staff indicated that this is an informational item to present the District’s ‘Dashboard’. It was noted that the District based its ‘Dashboard’ on CWA’s Dashboard which they launched in early 2014.  IT staff developed this web-based Dashboard to highlight the District’s water supply reliability, water distribution and facilities, and financial information.  The new web-based Dashboard will provide a customer-centric layout that facilitates user-friendly navigation and easy to read information.  The District’s Dashboard was developed through internal staff over a period of four (4) months along with approximately $2,000 of services from a $20,000 as-needed services agreement, which staff utilizes for these type services. The total cost for development was approximately $22,000.  Staff indicated that there will be a link on the District’s website which will connect visitors to the Dashboard. Staff anticipates that the Dashboard will be available to website visitors next month after receiving the board’s feedback.  Staff demonstrated each of the panels in the Dashboard, which included the District’s water supply portfolio, storage capacity, water sources, etc. Staff noted that the targets and metrics presented in the Dashboard are tied to the District’s Strategic Plan.  In response to an inquiry from the Committee, staff indicated that the Dashboard information will be updated every month or quarterly based on the source.  The committee requested that staff note within the Dashboard when the information in the each of the panels was last updated.  The Committee commented that the Dashboard is a very nice tool for sharing the District’s information with the public. Upon completion of the discussion, the committee supported staffs’ recommendation and presentation to the full board as an informational item. STAFF REPORT TYPE MEETING: Regular Board MEETING DATE: February 4, 2015 SUBMITTED BY: Mark Watton General Manager W.O./G.F. NO: N/A DIV. NO. N/A APPROVED BY: Mark Watton, General Manager SUBJECT: General Manager’s Report ADMINISTRATIVE SERVICES: Purchasing and Facilities:  Purchase Orders – There were 128 blanket and regular purchase orders in effect during the month of December with an adjusted total value of $325,610.  Streamlined Cal-Card Procedure Savings - Purchasing, Accounting and IT staff have been coordinating efforts to streamline the review, approval and posting of monthly Cal-Card purchases. By moving from paper-based reviews and transaction coding to US Bank’s online web portal, the District will save hundreds of labor hours per year; will shorten to a few days a monthly process which used to take several weeks to complete; and, will now qualify for all or part of the early payment rebate. Human Resources:  Recruitments – HR is recruiting for Systems Support Analyst, Water Systems Operator I/II/III and Utility Maintenance Supervisor.  New Hires/Promotions – There were no regular hires in the month of January. However, the District participates in CWA’s Intern Program and one intern began working in the Operations department. Safety & Security:  Emergency Response Training – Staff completed onsite ICS-300 training in December. The last class of the initial Emergency Response Training requirements, ICS-400, will be held on 2 February 11th and 12th in the District’s Training Room. These trainings were obtained via a grant from the San Diego Urban Safety & Security Training Initiative and saved the District $32,000 in training costs.  Safety Training – Staff completed trench and excavation training. The HAZWOPER Team completed confined space training.  Staff attended the Water Utility Safety Managers Association (WUSMA) and the Water Agencies Emergency Committee (WAEC) quarterly meetings. INFORMATION TECHNOLOGY AND STRATEGIC PLANNING:  Staff Recognition by Tyler Technologies – Tyler Technologies, the District’s financial system provider, has selected Bill Poulin, the District’s Database Administrator, to speak and represent the District at the 2015 Tyler Public Sector Excellence Awards. Bill has been asked to present information on his efforts and business benefits resulting in the streamlining of the billing process and accuracy, with the ultimate effect of enhanced customer satisfaction. Bill’s process improvement effort was recognized from hundreds of additional entries. The conference will be held on May 3rd in Atlanta, Georgia.  Publication of GIS Paper - Otay’s GIS team recently published a paper titled “Integrate CCTV Data to GIS Work Flow”. ESRI, the District’s developer of GIS technology, accepted the paper and will be presented at the upcoming regional ESRI Water Conference. Otay’s GIS manager, Ming Zhao, will present information on how the District integrated sewer CCTV data and sewer condition assessment records utilizing the National Standard of Pipeline Assessment program and the enterprise GIS platform. She will also inform how this integration and use of standards and technology has significantly contributed to our sewer master plan study, R&R, and preventive maintenance work efforts. FINANCE:  Multi-Residential Billing Error - In January, staff discovered that 788 multi-residential accounts had been billed incorrectly from mid-November through December using the 2013 water rates. As a result, these accounts were under billed approximately $50,000. The cause was traced back to a data entry error, which was made when the new 2015 rates were input into the system. To correct this error, the multi-residential accounts will be billed in February to recoup the under billed amount. To prevent this from happening in the future, IT and Customer Service staff are working together to put additional safeguards in place. 3  San Diego County Water Authority (CWA) Turf Replacement Program - After a successful run of more than two years, CWA’s turf replacement incentive program is no longer accepting applications because grant funds for the initiative will be exhausted by pending rebate requests. Launched in December 2012, the WaterSmart Turf Replacement Program will directly account for the replacement of more than 1 million square-feet of water-intensive turf grass with low-water-use landscapes across the region. While the positive residential and commercial response has depleted all the CWA turf removal funds for FY 2015, the CWA has submitted a grant application to the Bureau of Reclamation to request additional funds. The MWD still provides a $2.00 per square-foot turf removal rebate to residential and commercial sites.  California Friendly Landscape Contest - The District, along with Cal American, Escondido, Helix, Oceanside, Olivenhain, Padre Dam, San Diego, San Dieguito, Rancho Santa Fe, Sweetwater, Vallecitos and Vista are seeking residential applications for the 11th Annual California Friendly Landscape Contest. The residence displaying the best water conserving landscape design in the District will receive a $250.00 gift card at an awards ceremony held at the Water Conservation Garden on May 7, 2015.  FY 2016 Budget Kick-off – Engineering, HR, and Finance staff have kicked off the FY 2016 budget process. Forms and instructions have been updated and staff has been notified of deadlines. The process will result in the preparation of the budget, presentation, and rate setting, which will be presented to the Board in mid-May.  Finance Award - For the eleventh consecutive year, the District has met nationally recognized guidelines and has been awarded the Distinguished Budget Presentation Award for the Fiscal Year 2014-2015 Budget by the Government Finance Officers Association (GFOA). In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, a financial plan, as an operations guide and as a communications device. This award is a significant achievement and is the highest form of recognition in governmental budgeting.  Financial Reporting: o For the six months ended December 31, 2014, there are total revenues of $48,564,175 and total expenses of $46,545,653. The revenues exceeded expenses by $2,018,522. o The market value shown in the Portfolio Summary and in the Investment Portfolio Details as of December 31, 2014 total $85,861,131.28 with an average yield to maturity of 0.61%. The total earnings year-to-date are $253,586.17. 4 ENGINEERING AND WATER OPERATIONS: Engineering:  SR-11 Potable Water Utility Relocations: This project consists of two (2) groups of potable water relocations to accommodate the construction of the future SR-11 right-of-way and connector ramps. The first group includes relocation of existing pipelines in Sanyo Avenue and utility easements and is currently in the construction phase. The contractor, Coffman Specialties Inc., was awarded a construction contract at the January 2014 Board Meeting and is currently installing a new 12-inch main and preparing to begin work to lower the District’s 18-inch transmission main to accommodate the Caltrans freeway retaining wall footings. On January 7, 2015 the Board awarded a construction contract to TC Construction Co., Inc. for the second group of potable relocations. This second group consists of the SR 11/125/905 Connector Ramps Blow Off Relocation Project. Work on this will begin in February 2015. The overall project is on schedule and within budget. (P2453)  870-1 Reservoir Access Road Paving: This project consists of paving the existing perimeter dirt road around the 870-1 Reservoir. A construction contract was awarded by the Board on October 1, 2014 to RAP Engineering, Inc. Substantial completion for the project was issued effective January 22, 2015. Contract acceptance is anticipated in February 2015. The project is on schedule and within budget. (P2515)  North-South District Interconnect Pipeline: This project consists of installing approximately 5.2 miles of 30-inch diameter pipe from H Street in Chula Vista to Paradise Valley Road in Spring Valley. District staff presented a staff report to the Engineering, Operations, and Water Resources Committee on January 20, 2015 recommending certification of the Final Environmental Impact Report (FEIR) for the project at the February Board meeting. On January 21, 2015, Caltrans notified the District that two of the parcels the District had identified for the pipeline associated booster pump station site had potential encumbrances not previously identified in the District’s discussions with Caltrans. As a result, staff pulled the FEIR item from the February Board agenda to allow staff more time to evaluate the impact this may have on the FEIR and to evaluate alternative sites. (P2511)  944-1, 944-2, & 458-2 Reservoir Interior/Exterior Coatings & Upgrades: This project consists of removing and replacing the 5 interior and exterior coatings of the 944-1 0.3 MG Reservoir, the 944-2 3.0 MG Reservoir, and the 458-2 1.8 MG Reservoir along with providing structural upgrades to ensure the tanks comply with both State and Federal OSHA standards as well as American Water Works Association and County Health Department standards. A construction contract was awarded by the Board on October 1, 2014 to Olympus & Associates. The contractor has begun work on the interior of the 944-2 Reservoir. Structural repairs to the roof support system have been completed. The current work consists of removing the existing interior coating. The project is on schedule and within budget. (P2531, P2532, P2535)  Ralph W. Chapman Water Reclamation Facility (RWCWRF) Return Activated Sludge (RAS) Pumps Replacement Project: This Project consists of removal and replacement of the existing 5 horsepower (HP) RAS pumps with upgraded 20 HP units. On January 7, 2015, the Board awarded a construction contract to Cora Constructors, Inc. Work on this will begin in February 2015. The project is on schedule and within budget. (R2111)  Calavo Basin Sewer System Rehabilitation: This project consists of removing and replacing approximately 1,200 linear feet of 8- inch PVC sewer pipeline and construction of 220 feet of new 8- inch PVC sewer pipeline in the residential streets of the Calavo Gardens area near Avocado Boulevard. A construction contract was awarded by the Board on October 1, 2014 to Arrieta Construction. Project submittals have been completed and construction began in January 2015. The project is on schedule and within budget. (S2033)  850-3 Reservoir Interior Coatings: This project consists of removing and replacing the interior coatings of the 850-3 3.0 MG Reservoir. The exterior was coated in 2012. The project was advertised on January 7, 2015, and the Pre-Bid Meeting was held on January 15, 2015. Bids were opened on January 28, 2015 and project is scheduled to go to the Board on March 4, 2015. (P2542)  450-1 Disinfection Facility Rehabilitation: This project consists of replacing two (2) sodium hypochlorite tanks, relocating the chlorine feed pumps, installing a new roll-up door, and constructing a containment area. The project was advertised on January 8, 2015, and the Pre-Bid Meeting was held on January 20, 2015. Bids were opened on January 29, 2015 and project is scheduled to go to the Board on March 4, 2015. (R2112)  Rosarito Desalination: On December 2, 2014, a scoping meeting for the CEQA/NEPA document was held. A copy of the NOP/NOI is 6 available for viewing on the project web site address www.owd- desalconveyance.com. NSC Agua has submitted environmental impact reports on the project and expect to get approvals from SEMARNAT in early 2015. Staff and representatives from NSC Agua, held telephone conference calls on December 3, 2014, January 4, 2015 and January 21, 2015 to discuss the project and coordinate on complying with the California Water Resources Control Board Drinking Water Program regulatory requirements. OWD/NSC Agua met on January 20, 2015 with Carlo Bonfante, Secretary of Economic Development of Baja California (SEDECO). NSC Agua is continuing the seawater quality testing. See attached article (Attachment A) under Project News on Page 3 of the Global Water Intelligence regarding “South of the Border.” (P2451)  Water Facilities Master Plan Update: This project will update the District’s existing Water Resources Master Plan that was previously updated in October 2008 and revised in May 2013. The consultant (Atkins) is anticipated to provide a 60% draft for staff review in February 2015. (P1210)  Integrated Resource Plan Update: On November 5, 2014 the Board awarded a contract to Carollo Engineers, Inc., to prepare the 2015 IRP Update. On January 13, 2015, a project kickoff meeting was held. A Board workshop will be held later in the year to provide an overview of the proposed IRP and discuss alternative supply portfolios that might guide future water resources management decisions. (P1210)  For the month of December 2014, the District sold 3 meters (19.5 EDUs) generating $178,276 in revenue. Projection for these periods was 12.8 meters (15.3 EDUs) with budgeted revenue of $140,758. Total revenue for Fiscal Year 2015 is $1,948,219 against the annual budget of $1,689,093.  The following are change orders and purchase orders issued in December 2014 and January 2015: Date Action Amount Contractor/ Consultant Project 01/07/15 Change Order $9,611.05 RAP Engineering Inc 870-1 Reservoir Access Road Paving Project (P2515) 12/16/14 Purchase Order $2,250.00 Chicago Title Co Calavo Basin Sewer System Rehabilitation Project (S2033) 12/08/14 Change Order $15,244.65 Coffman Specialties, Inc SR-11 Relocations Project(P2453) 7 Water Operations:  Total number of potable water meters is 49,342.  The December potable water purchases were 1,706.3 acre-feet which is 17.8% below the budget of 2,076.4 acre-feet. The cumulative purchases through December is 17,105.0 acre-feet which is 1.1% below the cumulative budget of 17,303.2 acre- feet.  The December recycled water purchases and production was 58.8 acre-feet which is 60.7% below the budget of 149.4 acre-feet. The cumulative production and purchases through December is 2,543.4 acre-feet which is 9.2% above the cumulative budget of 2,328.4 acre-feet. 8  Recycled water consumption for the month of December is as follows: o Total consumption was 169.5 acre-feet or 55,226,336 gallons and the average daily consumption was 1,781,495 gallons per day. o Total recycled water consumption as of December for FY 2015 is 2,709.8 acre-feet. o Total number of recycled water meters is 708.  Wastewater flows for the month of December were as follows: o Total basin flow, gallons per day: 1,671,100. o Spring Valley Sanitation District Flow to Metro, gallons per day: 553,240. o Total Otay flow, gallons per day: 1,117,860. o Flow Processed at the Ralph W. Chapman Water Recycling Facility, gallons per day: 451,745. o Flow to Metro from Otay Water District was 666,115 gallons per day.  By the end of December there were 6,090 wastewater EDUs. Attachment: Attachment A – Global Water Intelligence Water Desalination Report The international weekly for desalination and advanced water treatment since 1965 Volume 51,Number 1 2014 Desal Year in Review This first,five-page issue of2014 takes a look back at some of the stories covered during the past year as WDR prepares to observe its 50th birthday on the 11th of February.Subscribers are reminded that they can read the articles—referenced by their [bracketed]issue numbers—in their entirety at our searchable website:www.desalination.com. Besides covering projects,applications and technologies, WDR contemplated The Future of Desalination,offering our view of what the industry might look like in twenty years [12].We also considered how the industry and its practitioners have changed in the Evolution of a Desalter [25]. Stories dealt with a range of industry issues,including a review of desal plant safety [15,19],harmful algal blooms [16]and the slow growth in the large-diameter RO membrane market [37],while a two-part story looked at the differences in equipment requirements for municipal and highly-specified industrial applications [28,30]. New Technologies Water supply challenges and the high cost of energy continued to drive innovation,leading to the introduction of a variety ofnew technologies during 2014.In an OpEd piece, WDR addressed the over-the-top technology claims made by some companies that often only tell a part of the story, and rely on obfuscation to distract and mislead prospective customers and investors [8].Another OpEd considered the state ofmembrane research,and the wildly optimistic claims that often accompany it [10]. Several companies announced signicant new developments. Water Planet Engineering introduced its PolyCera membrane—a polymeric membrane with many of ceramic membranes'most desired features—and announced that it had signed a joint development agreement with 3M [8], while Microdyn-Nadir's Bio-Cel flat-sheet MBR membrane can "repair"itself when punctured or torn [8]. As graphene continued to draw interest as a possible high- performance membrane material,WDR provided an update on the status of graphene-related university and commercial 5 January 2015 research [9].Other membrane developments include Cerahelix's work with a ceramic-coated membrane that has pores formed using heat to decompose DNA molecules [20]. Meanwhile,Nagare said that it has developed a roll-to-roll method of manufacturing carbon nanotube membranes [44]and Nano Sun,a university spin-off,announced the development of titanium dioxide nanocomposite MF/UF membranes with biocidal properties [40]. Advanced Water Recovery (AWR)introduced a super saturation process for crystallizing oilfield-produced water [5],and was selected as Technology Idol at GWI's Paris Water Summit [14].The company planned to commission a full-scale demo plant by the end ofthe year [27],but the date has since slipped until early 2015. Abu Dhabi's Masdar continued its program to develop renewable energy desal technologies by considering companies to participate in a two-phase pilot program [4], with four firms eventually selected to build demonstration plants [17],and some simple,small-scale systems hold promise for personal or emergency use [30]. Some technology claims seemed highly dubious,such as one company's assertion that its high-strength magnets could pull ions from saline solutions—which reminded WDR of Insane Clown Posse's song "Magnets"[16]—and another company's highly creative method of calculating the solar energy requirements of its SWRO process [38].Yet another solar-powered system was developed by a design studio and (predictably)appeared to be more aesthetically pleasing than functional [37]. Reuse Coverage of direct potable reuse (DPR)eclipsed that of indirect potable reuse (IPR)in 2014,beginning with a story of the startup of the first DPR project at Big Spring,Texas [2].Readers selected the project to receive GWI's Reuse Project of the Year award [14]. San Diego,which has been considering reuse for more than 20 years,took some significant steps forward last year,announcing a plan to hire a Potable Reuse Program consultant [12].A Grand Jury then urged city leaders to "pull Global Water Intelligence Tom Pankratz,Editor,P.O.Box 75064,Houston,Texas 77234-5064 USA Telephone:+1-281-857-6571,www.desalination.com/wdr,email:tp@globalwaterintel.com ©2015 Media Analytics.Published in cooperation with Global Water Intelligence. WATER DESALINATION REPORT -5 January 2015 Page 2 of 5 the trigger"on its plans to build full-size reuse plants [22] before city council members responded with a unanimous decision to implement the program [44],while the nearby Padre Dam Municipal District awarded a contract to construct an IPR demonstration project [37,38]. In addition to developing its own DPR and IPR projects, Wichita Falls,Texas,sought to suppress evaporation on its reservoir [29]. Twenty-five years after the city of Cambria,California,first sought to develop a seawater desal project as an alternative water supply,it was re-jiggered as a BWRO/IPR project and implemented in ten months on an emergency basis [45]. The WateReuse Research Foundation led the funding effort of DPR projects [3],including projects to develop a triple bottom line framework to analyze DPR projects [30], develop an operation decision support tool [33]and compare project economics [46]. Intakes Intakes continue to be a make-or-break proposition for many seawater desal projects,particularly in California. WDR began the year by reporting on the status of Fukuoka, Japan's seawater intake [2],which is the first and only large- scale SWRO facility to incorporate a subsurface infiltration gallery. Interest in subsurface intakes led California's Coastal Commission to call an independent expert panel to consider the concept's feasibility for Poseidon's proposed Huntington Beach SWRO plant [21,23,36].The panel eventually concluded that although an infiltration gallery was technically feasible for Huntington Beach,it would have to reconvene to consider its constructability and lifecycle costs [38]. Meanwhile,a small project in Swansea,Massachusetts, which began construction in 2007,was finally commissioned with a subsurface intake [6]and went on to be shortlisted for GWI's Desal Project of the Year [7],while another small subsurface seawater intake in Florida was found to be in operation 80 years after it was constructed [22].WDR provided a partial list of SWRO plants with subsurface intakes and described the difference between intake velocity caps and other offshore intake heads [33]. California's State Resources Control Board adopted a new intake rule [14]and released a draft report of its Ocean Plan, which also addressed seawater intakes [26].And following yet another delay [7],the US EPA eventually issued the final phase of its §316(b)intake ruling [21]. CalAm's proposed SWRO project in Monterey,California, adopted an environmentally friendly,subsurface slant well intake design.However,the investor-owned utility had its share of issues to address before it could conduct pilot tests on the concept [6,7,26,42], while the West Basin Municipal Water District selected a team to study its subsurface intake options [37,41]. Santa Barbara,California,undertook a project to consider reactivating a SWRO plant that has been mothballed since 1992 [6].Three consultants competed for the design contract [13]before Carollo was selected [15]and the budget eventually expanded [29].The cost and permitability of reactivating the plant may hinge on the extent ofthe required modifications of its existing intake [25,36].By the end of the year,five design-build teams had been selected to submit proposals [41]. Forward Osmosis Forward osmosis (FO)processes—or more precisely: osmotically driven membrane processes (ODMPs)— continued to generate interest throughout 2014.However, one company decided against using them to generate electricity. Statkraft,a Norwegian power company and the R&D leader in pressure retarded osmosis (PRO),said it was pulling the plug on the technology,because "we do not believe it would be possible to justify osmotic power in Europe...within the foreseeable future."[4]. However the overall interest in ODMPs resulted in the establishment of the International Forward Osmosis Association [14],which held its first annual conference in Lisbon [35]. Porifera introduced a new square-shaped FO module [10], while Toyobo launched a large-diameter FO membrane element [21]. After observing the "surprising"level of interest in FO for seawater desalination,MIT engineers compared the theoretical energy consumption of FO and RO in seawater applications [26],and Yale published a paper that evaluated PRO's "sweet spot"[27]. Meanwhile,Hydration Technologies Innovations (HTI)saw the departure of its CEO and EVP/CTO as the company underwent "a refinancing,not an acquisition"[36].A new CEO was soon announced [37]and then introduced,along with the company's new high-solids FO system,at WEFTEC in New Orleans [39]. Page 3 of 5 WATER DESALINATION REPORT -5 January 2015 The year's biggest commercial FO success was Oasys Water's win of an FGD ZLD project in China.Oasys'MBC technology was selected in direct competition with the industry's biggest evaporator companies [32].Oasys also tallied the exponential growth of ODMP patent filings [36], while Beijing Woteer,its Chinese partner,inaugurated a new R&D facility to focus on FO's application in the power plant FGD market [41]. Oil &Gas At the start of 2014—with oil prices at $107/bbI and the US rig count at 1,800 and climbing—water technology companies clambered to find a way to get a piece of the action in the highly fragmented upstream oil and gas market.The treatment,reuse and disposal of produced water appeared to offer new and rapidly expanding opportunities for companies that were able to adapt their technologies and sales organizations for the oilfield. WDR covered the Produced Water Society's annual conference in January and summarized the oilfield's new treatment and volume reduction technologies [3].We also tried to help unravel this often-confusing market by graphically illustrating the upstream oil and gas supply chain [4] IDE broke the stranglehold that vertical tube evaporators held in Canada's oil sands when it was awarded an order for a horizontal tube MVC evaporator [6].Aqua-Chem introduced an RO specifically designed for use with blowout preventers on offshore platforms [18]and Water Standard developed a compact membrane deaerator system for offshore and other industrial applications [42]. After commissioning its first commercial oilfield water recycling center [3],Gradiant won GWI's award for Industrial Water Project of the Year [14].The company continued growing at a frenetic pace,doubling the size of the facility and winning a second project [46]. And OriginOil was awarded a contract to supply an advanced treatment system for a produced water application in Oman [45]. Editor's note:This year's Produced Water Society conference will be held next week in Houston,Texas.Visit www.producedwatersocietv.com for more information. Project News Trinidad's on-again,off-again plan to build more seawater desal and reuse capacity has mostly been off-again.However, in March,WASA announced that it would award a water recycling project design-build contract to Hyflux/Foster Wheeler team [11]. Meanwhile,the largest SWRO in the western hemisphere grew a bit during 2014.After Desalcott's Point Lisas, Trinidad,plant completed its sixth expansion [12,25],the plant,which also conducted concentrate reuse studies [29], was fully operational [44]. Construction on Poseidon's Carlsbad,California,SWRO project remains ahead of schedule and the project is poised to take the title of the 'largest plant in the western hemisphere'away from Point Lisas when it is commissioned this November [24]. South of the border,in Mexico's Baja Peninsula,Consol idated Water purchased land for the site of an SWRO facility that is planned to be even larger than Carlsbad [20,21].The company also said it had submitted environmental impact reports on the project and was negotiating with possible US offtakers for a portion ofthe plant's production [31]. After several delays,Hyflux commissioned its Magtaa Desalination Project—the world's second largest SWRO plant—inAlgeria [43],and SaudiArabia's SWCC announced plans to build what will be the world's largest SWRO plant, in Rabigh [24]. The New York Public Service Commission undermined United Water's plans to develop a modestly-sized RO plant on the Hudson River,by telling the company to delay its plans until 2020 [21]. Corpus Christi,Texas,which first considered seawater desal in 2002, accepted funds from the Bureau of Reclamation to conduct a new pilot study [17].During a June public hearing, a local chemical company announced plans to build a SWRO [25]while the city issued an RFQ for its own proposed project [35]and shortlisted four teams for interviews [41]. Santa Cruz's ten-year attempt to develop a small SWRO project came to a halt last year.Despite water officials' warning that the city was facing a water crisis,the mayor said that the "community is not ready for desalination." Instead of following the recommendations of water experts who had conducted decades of studies,the mayor turned the process over to a volunteer citizens'committee who invited the public to share their ideas [39]. At the end of 2013,Biwater succeeded in closing a financing package for a SWRO,wastewater treatment and pipeline project in Tortola,BVI [2],which was nominated for GWI's Desal Deal of the Year [7].Commissioning of the BOT WATER DESALINATION REPORT -5 January 2015 Page 4 of 5 project began in September [32],and last week,Biwater said that acceptance testing had been completed and told WDR that the plant was in commercial operation. The UAE's long-delayed Hamriyah SWRO plant was finally commissioned [24],while GdF Suez signed a power and water purchase agreement with ADWEA for the Mirfa IWPP,which will include a Degremont SWRO [27]. Oman's OPWP prequalified bidders [13]and issued an RFP for the Qurayat IWP [27],before awarding Hyflux a BOT contract in mid-December.Meanwhile OPWP also signed an agreement with a Veolia-led project company to expand the Sharqiyah IWP [27],and Qatar's Khramaa issued an RFP for the Ras Laffan IWP [28],all of which will employ SWRO technology. PUB hired CH2M Hill to undertake the design and construction supervision of the Tuas 3 SWRO [40]and ACWA Power awarded Osmoflo an EPC contract to expand the Barka IWPP in Oman [44]. Company News Veolia and Desalitech signed an MoU to extend their collaboration beyond Mexico on certain industrial, wastewater and BWRO projects [12]. Soon after AEA Investors took over Siemens Water Technologies,the group was rebranded Evoqua Water Technologies [2]and reorganized [28].However,it would be eleven months before the interim CEO [11]would have a 'permanent'replacement [39]for what was left of the USFilter roll-up [4]. As new membranes were being introduced by startups,Koch Membrane Systems (KMS),with an RO legacy dating back to 1962,said that it would stop pursuing municipal RO membrane business,focusing instead on the low-pressure filtration and industrial RO markets [9].This news was soon followed by the KMS announcement of the installation of its largest UF application in Del Rio,Texas [10]. QUA introduced a new frameless MBR membrane [10], Lanxess released a new line of SWRO membrane products [22]and Wave Cyber,best known as a pressure vessel supplier,introduced a line of BWRO elements [24]. Working with GE,memsys developed amembrane distillation system for the oilfield [3]and installed waste heat-powered units in the Maldives [8,17],including an "energy positive unit"[22].OriginOil was awarded a contract to supply an advanced membrane treatment system,which included its electrocoagulation-flotation process,for a produced water application in Oman [45]. Saltworks Technologies continued to raise money [21, 46]and oversaw the evolution and refinement of its brine concentration technologies [24] as it realized commercial successes in Canada and Mexico [24]. Even as it was beginning to unravel,Ultura announced additions to its product line [24].Less than one month later the company had dismissed most of its senior leadership team and considered bankruptcy [27]. FEDCO completed a major manufacturing plant expansion [19],while MECO constructed a new,state-of-the-art manufacturing facility in Covington,Louisiana [26]. Two Chinese companies acquired a stake in Aquaporin and formed a Chinese joint venture [41,42],and Fluytec introduced its new UF system with continuous permeate production [25]. American Water Chemicals (AWC)told WDR that it would change its name to Alkema Solutions [45],and is formally introducing a new logo (below)this week. is now A Beijing Enterprises/United Engineers consortium won the DBOO contract for the Singapore's Changi II NEWater plant [35]and PUB engaged CH2M Hill to undertake the design and construction supervision of the expansion of the Kranji NEWater plant [40]. Research As the government's initial endowment neared exhaustion, Australia's National Center of Excellence began looking for other funding sources [13].Unfortunately,another government program expected to be a potential contributor also saw its funding cut [24],and as the year came to a close, the Center faced an uncertain future [41]. Korea's SeaHERO project resulted in various pilot projects [13]and the development of the full-scale Gijang SWRO plant [46]. MIT and KFUPM engineers published a thermo-economic assessment ofED [27]and considered how the process could be used to desalt high-TDS produced water [42]. The US Bureau of Reclamation continued to fund research, pilot and demonstration studies [6,16,31,44,46]and took Page 5 of 5 WATER DESALINATION REPORT -5 January 2015 the lead role in the USAID desal prize process,a part of its Water for Food program [12,23]. Mergers &acquisitions One ofthe most talked-about acquisitions ofthe year was the LG Chemical purchase of NanoH2O [11,18],which led to the September rebranding of the company as LG NanoH20 [32]. US Water Services announced the acquisition of Waterchem [17]and Mann+Hummel acquired a 50 percent stake in Microdyn-Nadir [19].Newterra acquired Crane Water from the Crane Company [23]and Hitachi Zosen acquired the Cumberland Group [25]. Ovivo expanded its position in the industrial market, particularly in upstream oil and gas [23],and sold off its GLV pulp and paper division to better focus on growing its water business [36]. Suez Environnement was particularly active,acquiring the Process Group [25],while its Degremont subsidiary became a shareholder in,and signed a global partnership agreement with,Evatherm [28],and its Tractebel subsidiary acquired Lahmeyer [35]. Aquarion continued its roll-up,acquiring Hager+Elsasser [26];Aqualyng acquired ICES,an Australian-based service company [31]and Crismson Investment,a private equity firm,bought Aqua-Chem [33]. The consulting industry had several large consolidations as AECOM announced plans to acquire URS [26]during the same week that the Louis Berger Group acquired Leidos Engineering's water and waste resource group and Balfour Beatty sold Parsons Brinckerhoff to WSP Global [33]. After refusing a Nippon Koei offer,Hyder Consulting was acquired by Arcadis [35].GHD absorbed two regional consultants last year when it acquired Conestoga-Rovers [11]and Carlton Engineering [39],while Murray &Roberts acquired Aquamarine Water Treatment [39]. People EVP Fredi Lokiec leaves IDE After nearly 25 years with IDE Technologies,Fredi Lokiec has stepped down from his role as executive vice president of special projects and has left the firm. He joined the company's marketing group in January 1990 as a water treatment product manager.His first project was to introduce membrane desalination into a company that had previously been known only for its thermal technologies. After participating in approximately 65 projects that produce almost 2 million cubic meters of desalted water per day,it is safe to say that he clearly fulfilled his assignment. For the past six years,and in addition to his other IDE duties,Fredi served as general manager of SDL,the special purpose company that designed,built,owns and operates the Sorek Desalination Project.Not only is Sorek the world's largest SWRO,it is also one of the most technically and commercially innovative desal projects. He told WDR,"It was a privilege to have been a part of IDE's team for so long,and I look back with immense pride at our achievements and the international recognition that the have earned.I am still figuring out my next steps and am available for new opportunities.You can be sure that I'll keep myself busy and be as active as I have been in the past." Fredi may be contacted at lokiecf@netvision.net.il. CEO Jeff Green leaves LG NAN0H2O Nine years after co-founding and leading NanoH2O as its CEO,Jeff Green has left the firm. An entrepreneur and one of the founders of Stamps.com and Archive,Inc,Jeff built NanoH2O around a technology licensed from UCLA.After further developing the technology and building a SWRO element fabrication line in El Segundo,California,the company successfully installed its membranes in 150 desal plants on six continents. In March 2014,Korean-based LG Chem bought NanoH2O for $200 million and changed its name to LG NanoH2O. He told WDR that he is ready for a new challenge,adding, "Building companies is hard work and,while never perfect, the fact that we were able to translate early-stage university research into a global commercial organization is a satisfying accomplishment." New Year felicitations WDR wishes its readers a healthy,happy and prosperous 2015,and welcomes Julian Austin as a future reader. 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REVENUES: Potable Water Sales $ Recycled Water Sales Potable Energy Charges Potable System Charges Potable MWD & CW A Fixed Charges Potable Penalties Total Water Sales Sewer Charges Meter Fees Capacity Fee Revenues Betterment Fees for Maintenance Non-Operating Revenues Tax Revenues Interest Transfer from Potable General Fund Total Revenues $ EXPENSES: Potable Water Purchases $ Recycled Water Purchases CWA-1nfrastructure Access Charge CWA-Customer Service Charge CWA-Emergency Storage Charge MWD-Capacity Res Charge MWD-Readiness to Serve Charge Subtotal Water Purchases Power Charges Payroll & Related Costs Material & Maintenance Administrative Expenses Legal Fees Expansion Reserve Betterment Reserve Replacement Reserve New Supply Fee Transfer to Sewer General Fund OPEB Trust Potable General Fund Sewer Replacement Total Expenses $ EXCESS REVENUES(EXPENSE) $ F:/MORPT/FS2015-1214 OT A Y WATER DISTRICT COMPARATIVE BUDGET SUMMARY FOR SIX MONTHS ENDED DECEMBER 31 ,2014 Annual Budget Actual Budget 45,669,500 $ 25,127,294 $ 25,016,900 8,826,600 5,445,538 5,344,200 2,145,600 1,247,932 1,198,000 12,337,500 5,628,897 5,621,000 10,936,200 5,565,505 5,569,000 870,300 531,273 489,700 80,785,700 43,546,439 43,238,800 3,007,700 1,392,135 1,396,800 51 ,500 43,880 25,800 1,150,600 661,189 575,300 301,800 190,630 301 ,800 1,947,800 1,002,519 967,500 3,763,700 1,405,618 1,241 ,900 77,400 44,865 38,700 553,800 276,900 276,900 91 ,640,000 $ 48,564,175 $ 48,063,500 34,521,500 $ 18,867,477 $ 18,826,200 1,601 ,500 903,624 992,800 1,901 ,400 936,276 936,600 1,792,200 891 ,949 892,200 4,741,200 2,341,056 2,341 ,200 701,400 298,995 298,800 1,800,000 908,670 900,000 47,059,200 25,148,046 25,187,800 2,838,400 1,759,601 1,665,900 19,747,600 9,499,740 9,386,700 3,619,800 1,638,204 1,788,650 5,009,200 1,912,386 2,166,267 410,000 109,677 205,000 2,538,900 1,269,500 1,269,500 3,530,000 1,765,000 1,765,000 3,270,200 I ,635, I 00 1,635,100 705,000 352,500 352,500 553,800 276,900 276,900 647,100 323,600 323,600 1,583,800 791 ,900 791 ,900 127,000 63,500 63,500 91 ,640,000 $ 46,545,653 $ 46,878,317 $ 2,018,522 $ 1,185,183 Exhibit A YTD Variance Var% $ 110,394 0.4% 101,338 1.9% 49,932 4.2% 7,897 0.1% (3,495) (0.1%) 41,573 8.5% 307,639 0.7% (4,665) (0.3%) 18,080 70.1% 85 ,889 14.9% (111 ,170) (36.8%) 35 ,019 3.6% 163,718 13.2% 6,165 15.9% 0.0% $ 500,675 1.0% $ (41 ,277) (0.2%) 89,176 9.0% 324 0.0% 251 0.0% 144 0.0% (195) (0.1%) ~8,670) (1.0%) 39,754 0.2% (93,701) (5.6%) (113,040) (1.2%) 150,446 8.4% 253,882 11.7% 95,323 46.5% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% $ 332,664 0.7% $ 833,339 1/26/2015 12:29 PM Investments Federal Agency Issues-Callable Federal Agency Issues -Coupon Certificates of Deposit -Bank Local Agency Investment Fund (LAIF) San Diego County Pool Investments Cash Passbook/Checking (not included in yield calculations) Total Cash and Investments Total Earnin~ Current Year Average Daily Balance Effective Rate of Return Par Value 53,735,000.00 8,000,000.00 81,784.76 10,878,519.69 12,282,933.41 84,978,237.86 1 ,059,163.13 86,037,400.99 December 31 Month Ending 45,338.36 84,081 ,284.40 0.63% OTAY Portfolio Management Portfolio Summary December 31, 2014 Market Book Value Value 53,590,271 .60 53,737,251.98 8,002,420.00 8,001 ,926.01 81,784.76 81 ,784.76 10,880,491 .79 10,878,519.69 12,247,000.00 12,282,933.41 84,801,968.15 84,982,415.85 1,059,163.13 1 ,059,163.13 85,861,131.28 86,041 ,578.98 Fiscal Year To Date 253,586.17 82,750,152.61 0.61% %of Portfolio 63.23 9.42 0.10 12.80 14.45 100.00% Term 1,003 925 730 1 722 722 Days to Maturity 833 293 386 555 555 YTM YTM 360 Equiv. 365 Equlv. 0.863 0.875 0.395 0.400 0.030 0.030 0.263 0.267 0.427 0.433 -- 0.679 0.688 0.229 0.232 0.679 0.688 I hereby certify that the investments contained in this report are made in accordance with the District Investment Policy Number 27 adopted by the Board of Directors on May 7, 2014. The market value information provideJ br e Data Corporation. The investments provide sufficient liquidity to meet the cash flow requirements of the District for the next six months of expenditures. :::> :::;:; £:2. -.: . . --/-2.:1---17 Reporting period 12/01/2014-12/31/2014 Run Date: 01/20/2015 -09:05 Portfolio OTAY AP PM (PRF_PM1) 7.3.0 Report Ver. 7.3.5 OTAY WATER DISTRICT INVESTMENT PORTFOLIO REVIEW December 31, 2014 INVESTMENT OVERVIEW & MARKET STATUS: The federal funds rate has remained constant now for over 5 years. On December 16, 2008, at the Federal Reserve Board's regular scheduled meeting, the federal funds rate was lowered from 1.00% to "a target range of between Zero and 0.25%" in response to the nation's ongoing financial crisis, as well as banking industry pressure to ease credit and stimulate the economy. This marked the ninth reduction in a row since September 18, 2007, when the rate was 5.25%. There have been no further changes made to the federal funds rate at the Federal Reserve Board's subsequent regular scheduled meetings, the most recent of which was held on December 17, 2014. In determining how long to maintain the current 0 to lf4 percent target range for the federal funds rate, they went on to say: "the Committee will assess progress--both realized and expected--toward its objectives of maximum employment and 2 percent inflation. This assessment will take into account a wide range of information, including measures of labor market conditions, indicators of inflation pressures and inflation expectations, and readings on financial developments. Based on its current assessment, the Committee judges that it can be patient in beginning to normalize the stance of monetary policy. The Committee sees this guidance as consistent with its previous statement that it likely will be appropriate to maintain the 0 to Y.t percent target range for the federal funds rate for a considerable time following the end of its asset purchase program in October, especially if projected inflation continues to run below the Committee's 2 percent longer-run goal, and provided that longer-term inflation expectations remain well anchored. " Despite the large drop in available interest rates, the District's overall effective rate of return at December 31, 2014 was 0.61 %, which was one basis point above the previous month. At the same time the LAIF return on deposits has improved over the previous month, reaching an average effective yield of 0.267% for the month of December 2014. Based on our success at maintaining a competitive rate of return on our portfolio during this extended period of interest rate declines, no changes in investment strategy regarding returns on investment are being considered at this time. This desired portfolio mix is important in mitigating any liquidity risk from unforeseen changes in LAIF or County Pool policy. In accordance with the District's Investment Policy, all District funds continue to be managed based on the objectives, in priority order, of safety, liquidity, and return on investment. PORTFOLIO COMPLIANCE: December 31, 2014 Investment State Limit Ota:y Limit Ota:y Actual 8.01: Treasury Securities 100% 100% 0 8.02: Local Agency Investment Fund (Operations) $50 Million $50 Million $10.88 Million 8.02: Local Agency Investment Fund (Bonds) 100% 100% 0 8.03: Federal Agency Issues 100% 100% 71.76% 8.04: Certificates of Deposit 30% 15% 0.10% 8.05: Short-Term Commercial Notes 25% 10% 0 8.06: Medium-Term Commercial Debt 30% 10% 0 8.07: Money Market Mutual Funds 20% 10% 0 8.08: San Diego County Pool 100% 100% 14.28% 12.0: Maximum Single Financial Institution 100% 50% 1.23% $61,739,178 71.8% OtayWater District Investment Portfolio: 12/31/2014 Total Cash and Investments: $86,041,579 $1,140,948 1.3% c Banks (Passbook/Checking/CO) • Pools (LA IF & County) CAgencies & Corporate Notes $23,161,453 26.9% Target: Meet or Exceed 100% of LAIF J!l 0.70 c: G) s Ill G) > -= c: 0 c: ... ~ -G) 0:: Performance Measure FY-15 Return on Investment Month liiLAIF •Otay c Difference CUSIP Investment# Federal Agency Issues-Callable 3135GOXR9 3133EDKF8 3133EECG3 3133EECG3 3133EECX6 3130A1SE9 3130A1ZX9 3130A25S1 3130A35R1 3130A3FY5 3130A3MH4 3130A3N59 3134G4PXO 3134G4WJ3 3134G4WH7 3134G55T8 3134G56A8 3134G55X9 3134G56NO 3134G5A47 3134G5BL8 3134G4UCO 3134G5LH6 3134G5PP4 3136G1XZ7 3136G23GO 3136G2A23 2269 2291 2311 2312 2313 2288 2296 2299 2306 2309 2314 2315 2277 2284 2285 2295 2297 2298 2300 2301 2302 2305 2307 2310 2274 2304 2308 Issuer Fannie Mae Federal Farm Credit Bank Federal Farm Credit Bank Federal Farm Credit Bank Federal Farm Credit Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Mortgage Federal Home Loan Mortgage Federal Home Loan Mortgage Federal Home Loan Mortgage Federal Home Loan Mortgage Federal Home Loan Mortgage Federal Home Loan Mortgage Federal Home Loan Mortgage Federal Home Loan Mortgage Federal Home Loan Mortgage Federal Home Loan Mortgage Federal Home Loan Mortgage Federal National Mortage Assoc Federal National Mortage Assoc Federal National Mortage Assoc Average Balance Subtotal and Average Federal Agency Issues -Coupon 49,414,726.97 3133EC6F6 3133EC7H1 3135GOYE7 Run Date: 01/20/2015 -09:05 2258 2260 2286 Federal Farm Credit Bank Federal Farm Credit Bank Federal National Mortage Assoc Subtotal and Average 8,001,971.43 OTAY Portfolio Management Portfolio Details -Investments December 31, 2014 Purchase Date 06/06/2013 04/29/2014 11/20/2014 11/20/2014 11/25/2014 05/19/2014 05/22/2014 06/19/2014 10/06/2014 11/28/2014 12/29/2014 12/29/2014 12/27/2013 03/19/2014 03/20/2014 06/12/2014 06/16/2014 06/10/2014 06/26/2014 06/30/2014 07/17/2014 09/08/2014 10/30/2014 12/12/2014 12/19/2013 08/15/2014 11/28/2014 12/05/2012 12/17/2012 04/01/2014 Par Value 2,000,000.00 2,000,000.00 1,030,000.00 2,705,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 53,735,000.00 3,000,000.00 3,000,000.00 2,000,000.00 8,000,000.00 Market Value 1,993,900.00 1 ,992,160.00 1,026,456.80 2,695,694.80 1,993,680.00 1,994,280.00 1 ,990,140.00 1,994,400.00 1,995,560.00 1,995,360.00 2,000,100.00 1,996,060.00 1,992,440.00 1,995,520.00 1,997,140.00 1,997,560.00 1,994,880.00 1,989,940.00 1,991 ,600.00 1,996,540.00 2,000,500.00 1 ,997,160.00 1,989,760.00 1,996,340.00 1,994,440.00 1,995,540.00 1 ,993,120.00 53,590,271.60 3,001 ,530.00 3,001 ,290.00 1,999,600.00 8,002,420.00 Stated Book Value Rate 2,000,000.00 2,000,000.00 1 ,030,000.00 2, 705,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,002,251 .98 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 53,737,251 .98 3,000,000.00 3,000,000.00 2,001,926.01 8,001,926.01 0.550 0.550 1.140 1.140 0.610 1.000 1.050 0.700 0.850 0.700 1.000 1.125 0.500 0.625 0.900 0.700 1.000 0.810 1.000 0.650 1.220 0.650 1.100 1.250 0.670 1.050 1.200 0.350 0.340 0.625 Page 1 YTM Days to Maturity S&P 360 Maturity Date AA 0.542 614 09/06/2016 0.542 575 07/29/2016 1.124 1,054 11/20/2017 1.124 1,054 11/20/2017 0.602 0.986 1.036 0.690 0.838 0.690 0.986 1.110 0.493 0.616 0.888 AA 0.690 0.986 694 11/25/2016 869 05/19/2017 964 08/22/2017 718 12/19/2016 736 01/06/2017 694 11/25/2016 1 ,002 09/29/2017 1 ,093 12/29/2017 543 06/27/2016 627 09/19/2016 809 03/20/2017 711 12/12/2016 897 06/16/2017 0.799 799 03/10/2017 0.986 907 06/26/2017 0.641 729 12/30/2016 1.203 1,020 10/17/2017 0.570 575 07/29/2016 1.085 1,033 10/30/2017 1.233 1,076 12/12/2017 0.661 718 12/19/2016 1.036 957 08/15/2017 1.184 1,062 11/28/2017 0.863 AA 0.345 0.335 0.558 0.395 833 151 06/01/2015 228 08/17/2015 603 08/26/2016 293 Portfolio OTAY AP PM (PRF _PM2) 7.3.0 Report Ver. 7.3.5 CUSIP Investment # Issuer Certificates of Deposit -Bank 2050003183-6 2283 California Bank & Trust Subtotal and Average Local Agency Investment Fund (LAIF) LA IF 9001 STATE OF CALIFORNIA LAIF BABS 2010 9012 STATE OF CALIFORNIA Subtotal and Average San Diego County Pool SO COUNTY POOL 9007 San Diego County Subtotal and Average Total and Average Run Date: 01120/2015 -09:05 Average Balance 81 ,784.76 12,233,358.40 12,282,933.41 84,081 ,284.40 OTAY Portfolio Management Portfolio Details -Investments December 31, 2014 Purchase Date Par Value Market Value 01/22/2014 81,784.76 81 ,784.76 81,784.76 81 ,784.76 10,878,519.69 10,880,491.79 07/01/2014 0.00 0.00 10,878,519.69 10,880,491.79 12,282,933.41 12,247,000.00 12,282,933.41 12,247,000.00 84,978,237.86 84,801 ,968.15 Stated Book Value Rate 81,784.76 0.030 81,784.76 10,878,519.69 0.267 0.00 0.267 10,878,519.69 12,282,933.41 0.433 12,282,933.41 84,982,415.85 Page 2 YTM Days to Maturity S&P 360 Maturity Date 0.030 386 01/22/2016 --------- 0.030 386 0.263 0.263 --------- 0.263 0.427 --------- 0.427 0.679 555 Portfolio OTAY AP PM (PRF _PM2) 7.3.0 CUSIP Investment # Issuer Union Bank UNION MONEY 9002 STATE OF CALIFORNIA PETTY CASH 9003 STATE OF CALIFORNIA UNION OPERATING 9004 STATE OF CALIFORNIA PAYROLL 9005 STATE OF CALIFORNIA RESERVE-10 COPS 9010 STATE OF CALIFORNIA RESERVE-10 BABS 9011 STATE OF CALIFORNIA UBNA-2010 BOND 9013 STATE OF CALIFORNIA UBNA-FLEX ACCT 9014 STATE OF CALIFORNIA Average Balance Total Cash and Investments Run Date: 01/20/2015 • 09:05 Average Balance 0.00 84,081,284.40 OTAY Portfolio Management Portfolio Details -Cash December 31, 2014 Purchase Date Par Value 10,008.48 2,950.00 981 ,036.24 07/01/2014 27,891.35 6,943.74 18,846.27 07/01/2014 0.00 07/01/2014 11,487.05 86,037,400.99 Market Value Book Value 10,008.48 10,008.48 2,950.00 2,950.00 981 ,036.24 981,036.24 27,891.35 27,891 .35 6,943.74 6,943.74 18,846.27 18,846.27 0.00 0.00 11,487.05 11,487.05 85,861 '131.28 86,041,578.98 Stated Rate S&P 0.010 0.250 0.010 0.010 Page 3 YTM Days to 360 Maturity 0.010 0.000 0.247 0.000 0.010 0.010 0.000 0.000 0.679 555 Portfolio OTAY AP PM (PRF _PM2) 7.3.0 CUSIP Investment# Fund: Treasury Fund 3134G55T8 3134G4WH7 3134G4WJ3 3134G4PXO 3134G56A8 3134G55X9 3134G5LH6 3134G5PP4 3134G56NO 3134G4UCO 3134G5BL8 3134G5A47 3136G1 XZ7 3136G2A23 3136G23GO 3135GOYE7 3130A35R1 3130A1ZX9 3130A25S1 3130A1SE9 3130A3FY5 3130A3N59 3130A3MH4 UNION MONEY 2295 2285 2284 2277 2297 2298 2307 2310 2300 2305 2302 2301 2274 2308 2304 2286 2306 2296 2299 2288 2309 2315 2314 9002 UNION OPERATING 9004 RESERVE-10 BABS 9011 RESERVE-10 COPS 9010 LAIF 9001 3133EECX6 2313 Run Date: 01120/2015 -09:26 Fund 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 Security Type MC1 MC1 MC1 MC1 MC1 MC1 MC1 MC1 MC1 MC1 MC1 MC1 MC1 MC1 MC1 FAG MC1 MC1 MC1 MC1 MC1 MC1 MC1 PA1 PA1 PA1 PA1 LA1 MC1 OTAY Interest Earnings Sorted by Fund -Fund December 1, 2014-December 31, 2014 Yield on Beginning Book Value Ending Par Value Beginning Book Value Ending Maturity Current Annualized 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 10,008.48 981,036.24 18,846.27 6,943.74 10,878,519.69 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 0.00 2,000,000.00 2,003, 779.26 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,003,238.40 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 0.00 0.00 2,013,506.20 1 '142,422.38 18,838.28 6,940.67 11,778,519.69 2,000,000.00 Book Value Date Rate Yield 2,000,000.00 12/12/2016 2,000,000.00 03/20/2017 2,000,000.00 09/19/2016 2,000,000.00 06/27/2016 2,000,000.00 06/16/2017 2,000,000.00 03/10/2017 2,000,000.00 10/30/2017 2,000,000.00 12/12/2017 2,000,000.00 06/26/2017 2,003,660.31 07/29/2016 2,000,000.00 10/17/2017 2,000,000.00 12/30/2016 2,000,000.00 12/19/2016 2,000,000.00 11/28/2017 2,000,000.00 08/15/2017 2,003,141.29 08/26/2016 2,000,000.00 01/06/2017 2,000,000.00 08/22/2017 2,000,000.00 12/19/2016 2,000,000.00 05/19/2017 2,000,000.00 11/25/2016 2,000,000.00 12/29/2017 2,000,000.00 09/29/2017 10,008.48 981,036.24 18,846.27 6,943.74 10,878,519.69 2,000,000.00 11/25/2016 0.700 0.900 0.625 0.500 1.000 0.810 1.100 1.250 1.000 0.650 1.220 0.650 0.670 1.200 1.050 0.625 0.850 1.050 0.700 1.000 0.700 1.125 1.000 0.010 0.250 0.010 0.010 0.267 0.610 0.687 0.883 0.613 0.491 0.981 0.795 1.079 1.204 0.981 0.567 1.197 0.638 0.657 1.177 1.030 0.555 0.834 1.030 0.687 0.981 0.687 0.760 0.676 0.004 0.249 0.010 0.010 0.277 0.599 Interest Earned 1,166.67 1,500.00 1,041 .67 833.33 1,666.66 1,350.00 1,833.34 1,319.44 1,666.67 1,083.33 2,033.34 1,083.33 1,116.67 2,000.00 1,750.00 1,041 .67 1,416.67 1,750.00 1,166.67 1,666.66 1,166.66 125.00 111.11 7.28 241 .46 0.16 0.06 2,774.12 1,016.67 Adjusted Interest Earnings Amortization/ Adjusted Interest Accretion Earnings 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 -118.95 0.00 0.00 0.00 0.00 0.00 -97.11 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,166.67 1,500.00 1,041 .67 833.33 1,666.66 1,350.00 1,833.34 1,319.44 1,666.67 964.38 2,033.34 1,083.33 1,116.67 2,000.00 1,750.00 944.56 1,416.67 1,750.00 1,166.67 1,666.66 1,166.66 125.00 111.11 7.28 241 .46 0.16 0.06 2,774.12 1,016.67 Portfolio OTAY AC IE (PRF _IE) 7.2.0 Report Ver. 7.3.5 Security Ending CUSIP Investment# Fund Type Par Value Fund: Treasury Fund 3133EECG3 2312 99 MC1 2, 705,000.00 3133EDKF8 2291 99 MC1 2,000,000.00 3133EC6F6 2258 99 FAC 3,000,000.00 3133EECG3 2311 99 MC1 1,030,000.00 3133EC7H1 2260 99 FAC 3,000,000.00 2050003183-6 2283 99 BCD 81,784.76 3135GOXR9 2269 99 MC1 2,000,000.00 SO COUNTY POOL 9007 99 LA3 12,282,933.41 Subtotal 85,995,072.59 Total 85,995,072.59 Run Date: 01120/2015 -09:26 OTAY Interest Earnings December 1, 2014 -December 31, 2014 Beginning Ending Maturity Current Annualized Book Value Book Value Date Rate Yield 2, 705,000.00 2,705,000.00 11/20/2017 1.140 1.119 2,000,000.00 2,000,000.00 07/29/2016 0.550 0.540 3,000,000.00 3,000,000.00 06/01/2015 0.350 0.343 1,030,000.00 1,030,000.00 11/20/2017 1.140 1.119 3,000,000.00 3,000,000.00 08/17/2015 0.340 0.334 81,784.76 81,784.76 01/22/2016 0.030 0.030 2,000,000.00 2,000,000.00 09/06/2016 0.550 0.540 12,282,933.41 12,282,933.41 0.433 0.433 83,066,963.05 86,001,874.19 0.630 83,066,963.05 86,001,874.19 0.630 Interest Earned 2,569.75 916.66 875.00 978.50 850.00 2.11 916.67 4,517.09 45,554.42 45,554.42 Page 2 Adjusted Interest Earnings Amortization/ Accretion 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 -216.06 -216.06 Adjusted Interest Earnings 2,569.75 916.66 875.00 978.50 850.00 2.11 916.67 4,517.09 45,338.36 45,338.36 Portfolio OTAY AC IE (PRF _IE) 7.2.0 Report Ver. 7.3.5 CUSIP Investment # Issuer: STATE OF CALIFORNIA Union Bank UNION MONEY 9002 UNION OPERATING 9004 RESERVE-10 COPS 9010 RESERVE-10 BABS 9011 UBNA-FLEX ACCT 9014 Issuer Percent of Portfolio STATE OF CALIFORNIA STATE OF CALIFORNIA STATE OF CALIFORNIA STATE OF CALIFORNIA STATE OF CALIFORNIA Subtotal and Balance Local Agency Investment Fund (LAIF) LA IF 9001 STATE OF CALIFORNIA Subtotal and Balance Issuer Subtotal 13.875% Issuer: California Bank & Trust Certificates of Deposit -Bank Subtotal and Balance Issuer Subtotal 0.095% Issuer: Fannie Mae Federal Agency Issues-Callable Subtotal and Balance Issuer Subtotal 2.325% Issuer: Federal Farm Credit Bank Federal Agency Issues-Callable Subtotal and Balance Run Date: 01/20/2015 -09:25 OTAY Activity Report Sorted By Issuer December 1, 2014-December 31, 2014 Par Value Beginning Current Transaction Balance Rate Date 0.010 0.250 0.010 0.010 3,235,812.66 0.267 11,778,519.69 15,014,332.35 81,784.76 81,784.76 2,000,000.00 2,000,000.00 7,735,000.00 Purchases or Deposits 6,024,452.28 1 '112,424.08 3.07 7.99 0.00 7,136,887.42 5,800,000.00 5,800,000.00 12,936,887.42 0.00 0.00 Par Value Redemptions or Withdrawals 8,027,950.00 1,273,810.22 0.00 0.00 11,776.73 9,313,536.95 6,700,000.00 6,700,000.00 16,013,536.95 0.00 0.00 Ending Balance 1,059,163.13 10,878,519.69 11,937,682.82 81,784.76 81,784.76 2,000,000.00 2,000,000.00 7,735,000.00 Portfolio OTAY AC DA (PRF _DA) 7.2.0 Report Ver. 7.3.5 Percent CUSIP Investment # Issuer of Portfolio Issuer: Federal Farm Credit Bank Federal Agency Issues -Coupon Subtotal and Balance Issuer Subtotal 15.964% Issuer: Federal Home Loan Bank Federal Agency Issues-Callable 3130A3MH4 2314 Federal Home Loan Bank 3130A3N59 2315 Federal Home Loan Bank Subtotal and Balance Issuer Subtotal 16.272% Issuer: Federal Home Loan Mortgage Federal Agency Issues-Callable 3134G5PP4 2310 Federal Home Loan Mortgage Subtotal and Balance Issuer Subtotal 27.895% Issuer: Federal National Mortage Assoc --- Federal Agency Issues-Callable Subtotal and Balance Federal Agency Issues -Coupon Subtotal and Balance Issuer Subtotal 9.298% Issuer: San Diego County San Diego County Pool Subtotal and Balance Run Date: 01/2012015 -09:25 OTAY Activity Report December 1, 2014-December 31,2014 Par Value Beginning Current Transaction Balance Rate Date 6,000,000.00 13,735,000.00 1.000 12/29/2014 1.125 12/29/2014 10,000,000.00 10,000,000.00 1.250 12/12/2014 22,000,000.00 22,000,000.00 6,000,000.00 2,000,000.00 8,000,000.00 12,282,933.41 Par Value Purchases or Redemptions or Deposits Withdrawals 0.00 0.00 2,000,000.00 0.00 2,000,000.00 0.00 4,000,000.00 0.00 4,000,000.00 0.00 2,000,000.00 0.00 2,000,000.00 0.00 2,000,000.00 0.00 0.00 0.00 Page 2 Ending Balance 6,000,000.00 13,735,000.00 14,000,000.00 14,000,000.00 24,000,000.00 24,000,000.00 6,000,000.00 2,000,000.00 8,000,000.00 12,282,933.41 Portfolio OTAY AC DA (PRF _DA) 7.2.0 Report Ver. 7.3.5 CUSIP Investment # Run Date: 01/20/2015 -09:25 Issuer Percent of Portfolio Issuer Subtotal 14.276% Total 100.000% OTAY Activity Report December 1, 2014 -December 31,2014 Par Value Beginning Balance 12,282,933.41 83,114,050.52 Current Transaction Rate Date Purchases or Deposits 0.00 18,936,887.42 Par Value Redemptions or Withdrawals 0.00 16,013,536.95 Ending Balance 12,282,933.41 86,037,400.99 Page 3 Portfolio OTAY AC DA (PRF _DA) 7.2.0 Report Ver. 7.3.5 CUSIP Investment # Fund: Treasury Fund 3134G55T8 3134G4WH7 3134G4WJ3 3134G4PXO 3134G56A8 3134G55X9 3134G5LH6 3134G5PP4 3134G56NO 3134G4UCO 3134G5BL8 3134G5A47 3136G1XZ7 3136G2A23 3136G23GO 3135GOYE7 3130A35R1 3130A1ZX9 3130A25S1 3130A1SE9 3130A3FY5 3130A3N59 3130A3MH4 UNION MONEY PETTY CASH 2295 2285 2284 2277 2297 2298 2307 2310 2300 2305 2302 2301 2274 2308 2304 2286 2306 2296 2299 2288 2309 2315 2314 9002 9003 UNION OPERATING 9004 PAYROLL 9005 RESERVE-10 BABS 9011 UBNA-2010 BOND 9013 UBNA-FLEX ACCT 9014 RESERVE-10 COPS 9010 Run Date: 01/20/2015 • 09:24 Fund 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 Investment Class Maturity Date Fair Value 12/12/2016 Fair Value 03/20/2017 Fair Value 09/19/2016 Fair Value 06/27/2016 Fair Value 06/16/2017 Fair Value 03/10/2017 Fair Value 10/30/2017 FairValue 12/12/2017 Fair Value 06/26/2017 Fair Value 07/29/2016 Fair Value 10/17/2017 FairValue 12/30/2016 Fair Value 12/19/2016 Fair Value 11/28/2017 Fair Value 08/15/2017 FairValue 08/26/2016 Fair Value 01/06/2017 Fair Value 08/22/2017 Fair Value 12/19/2016 Fair Value 05/19/2017 Fair Value 11/25/2016 Fair Value 12/29/2017 Fair Value 09/29/2017 Amortized Amortized Amortized Amortized Amortized Amortized Amortized Amortized OTAY GASB 31 Compliance Detail Sorted by Fund -Fund December 1, 2014-December 31, 2014 Beginning Invested Value 2,000,380.00 2,000,740.00 2,000,480.00 1,997,540.00 2,000,420.00 1 ,995,140.00 1,995,480.00 0.00 1,997,160.00 2,002,620.00 2,002,600.00 2,001,580.00 2,000,420.00 2,002,160.00 2,004,060.00 2,003,940.00 2,001 '160.00 1,997,860.00 2,000,220.00 2,000,860.00 2,001 ,320.00 0.00 0.00 2,013,506.20 2,950.00 1 '142,422.38 27,891.35 18,838.28 0.00 23,263.78 6,940.67 Purchase of Principal 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2,000,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2,000,000.00 2,000,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Addition to Principal 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 6,024,452.28 0.00 1 '112,424.08 0.00 7.99 0.00 0.00 3.07 Redemption of Principal 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 8,027,950.00 0.00 1,273,810.22 0.00 0.00 0.00 11,776.73 0.00 Adjustment In Value Amortization Adjustment 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 QOO QOO QOO QOO QOO QOO QOO QOO QOO 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Change in Market Value -2,820.00 -3,600.00 -4,960.00 -5,100.00 -5,540.00 -5,200.00 -5,720.00 -3,660.00 -5,560.00 -5,460.00 -2,100.00 -5,040.00 -5,980.00 -9,040.00 -8,520.00 -4,340.00 -5,600.00 -7,720.00 -5,820.00 -6,580.00 -5,960.00 -3,940.00 100.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Ending Invested Value 1,997,560.00 1 ,997,140.00 1,995,520.00 1,992,440.00 1,994,880.00 1,989,940.00 1,989,760.00 1,996,340.00 1,991,600.00 1 ,997,160.00 2,000,500.00 1,996,540.00 1,994,440.00 1 ,993,120.00 1,995,540.00 1,999,600.00 1,995,560.00 1 ,990,140.00 1,994,400.00 1,994,280.00 1,995,360.00 1,996,060.00 2,000,100.00 10,008.48 2,950.00 981 ,036.24 27,891.35 18,846.27 0.00 11 ,487.05 6,943.74 Portfolio OTAY AC GD(PRF_GD)7.1.1 Report Ver. 7.3.5 OTAY GASB 31 Compliance Detail Sorted by Fund -Fund Investment Maturity Beginning Purchase CUSIP Investment# Fund Class Date Invested Value of Principal Fund: Treasury Fund LAIF BABS 2010 9012 99 Fair Value 0.00 0.00 LA IF 9001 99 Fair Value 11 '780,654.95 0.00 3133EECX6 2313 99 Fair Value 11/25/2016 1,999,720.00 0.00 3133EECG3 2312 99 Fair Value 11/20/2017 2,708,381.25 0.00 3133EDKF8 2291 99 Fair Value 07/29/2016 1,997,620.00 0.00 3133EC6F6 2258 99 Fair Value 06/01/2015 3,002,460.00 0.00 3133EECG3 2311 99 Fair Value 11/20/2017 1,031 ,287.50 0.00 3133EC7H1 2260 99 Fair Value 08/17/2015 3,003,120.00 0.00 2050003183-6 2283 99 Amortized 01/22/2016 81,784.76 0.00 3135GOXR9 2269 99 Fair Value 09/06/2016 1,999,600.00 0.00 SD COUNTY POOL 9007 99 Fair Value 12,239,000.00 0.00 Subtotal 83,085,581.12 6,000,000.00 Total 83,085,581.12 6,000,000.00 Run Date: 01/20/2015-09:24 Adjustment in Value Addition Redemption Amortization Change in to Principal of Principal Adjustment Market Value 0.00 0.00 0.00 0.00 5,800,000.00 6,700,000.00 0.00 -163.16 0.00 0.00 0.00 -6,040.00 0.00 0.00 0.00 -12,686.45 0.00 0.00 0.00 -5,460.00 0.00 0.00 0.00 -930.00 0.00 0.00 0.00 -4,830.70 0.00 0.00 0.00 -1,830.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 -5,700.00 0.00 0.00 0.00 8,000.00 12,936,887.42 16,013,536.95 0.00 -147,800.31 12,936,887.42 16,013,536.95 0.00 -147,800.31 Page 2 Ending Invested Value 0.00 10,880,491 .79 1,993,680.00 2,695,694.80 1 ,992,160.00 3,001 ,530.00 1 ,026,456.80 3,001 ,290.00 81,784.76 1,993,900.00 12,247,000.00 85,861,131 .28 85,861,131.28 Portfolio OTAY AC GO (PRF _GO) 7.1.1 Report Ver. 7.3.5 Security ID 3135GOXR9 3136G1XZ7 3134G4PXO 3134G4WJ3 3134G4WH7 3130A1SE9 3133EDKF8 3134G55T8 3130A1ZX9 3134G56A8 3134G55X9 3130A25S1 3134G56NO 3134G5A47 3134G5BL8 3136G23GO 3134G4UCO 3130A35R1 3134G5LH6 3136G2A23 3130A3FY5 3134G5PP4 3133EECG3 3133EECG3 3133EECX6 3130A3MH4 3130A3N59 Investment# Fund 2269 2274 2277 2284 2285 2288 2291 2295 2296 2297 2298 2299 2300 2301 2302 2304 2305 2306 2307 2308 2309 2310 2311 2312 2313 2314 2315 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 Run Date: 01/20/2015-09:27 OTAY Duration Report Sorted by Investment Type -Investment Type Through 12/31/2014 Issuer Fannie Mae Federal National Mortage Assoc Federal Home Loan Mortgage Federal Home Loan Mortgage Federal Home Loan Mortgage Federal Home Loan Bank Federal Farm Credit Bank Federal Home Loan Mortgage Federal Home Loan Bank Federal Home Loan Mortgage Federal Home Loan Mortgage Federal Home Loan Bank Federal Home Loan Mortgage Federal Home Loan Mortgage Federal Home Loan Mortgage Federal National Mortage Assoc Federal Home Loan Mortgage Federal Home Loan Bank Federal Home Loan Mortgage Federal National Mortage Assoc Federal Home Loan Bank Federal Home Loan Mortgage Federal Farm Credit Bank Federal Farm Credit Bank Federal Farm Credit Bank Federal Home Loan Bank Federal Home Loan Bank Investment Class Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Book Value 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,003,660.31 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 1,030,000.00 2,705,000.00 2,000,000.00 2,000,000.00 2,000,000.00 Page 1 Par Value 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 1 ,030,000.00 2,705,000.00 2,000,000.00 2,000,000.00 2,000,000.00 Market Current Value Rate 1,993,900.00 .5500000 1,994,440.00 .6700000 1,992,440.00 .5000000 1,995,520.00 .6250000 1 ,997,140.00 .9000000 1,994,280.00 1.000000 1 ,992,160.00 .5500000 1,997,560.00 .7000000 1 ,990,140.00 1.050000 1,994,880.00 1.000000 1,989,940.00 .8100000 1,994,400.00 .7000000 1,991,600.00 1.000000 1,996,540.00 .6500000 2,000,500.00 1.220000 1,995,540.00 1.050000 1,998,568.33 .6500000 1,995,560.00 .8500000 1 ,989, 760.00 1.100000 1 ,993,120.00 1.200000 1,995,360.00 . 7000000 1,996,340.00 1.250000 1,026,456.80 1.140000 2,695,694.80 1.140000 1,993,680.00 .6100000 2,000,100.00 1.000000 1,996,060.00 1.125000 YTM Current 360 Yield 0.542 0.661 0.493 0.616 0.888 0.986 0.542 0.690 1.036 0.986 0.799 0.690 0.986 0.641 1.203 1.036 0.570 0.838 1.085 1.184 0.690 1.233 1.124 1.124 0.602 0.986 1.110 1.164 0.813 0.756 0.757 0.965 1.122 0.801 0.763 1.240 1.106 1.043 0.844 1.172 0.737 1.211 1.137 0.741 0.962 1.285 1.895 0.823 1.314 1.262 1.262 0.778 0.998 1.192 Maturity/ Modified Call Date Duration 09/06/2016 12/19/2016 06/27/2016 09/19/2016 03/20/2017 05/19/2017 07/29/2016 12/12/2016 08/22/2017 06/16/2017 03/10/2017 12/19/2016 06/26/2017 12/30/2016 10/17/2017 08/15/2017 07/29/2016 01/06/2017 10/30/2017 11/28/2017 11/25/2016 12/12/2017 11/20/2017 11/20/2017 11/25/2016 09/29/2017 12/29/2017 1.662 1.948 1.479 1.701 2.186 2.345 1.563 1.929 2.586 2.420 2.164 1.948 2.447 1.980 2.732 2.568 1.562 1.986 2.771 2.836 1.881 2.881 2.825 2.825 1.883 2.700 2.935 Portfolio OTAY AC DU (PRF _DU} 7.1.1 Report Ver. 7.3.5 OTAY Duration Report Sorted by Investment Type -Investment Type Through 12/31/2014 Investment Book Par Securi~ ID Investment # Fund Issuer Class Value Value 3133EC6F6 2258 99 Federal Farm Credit Bank Fair 3,000,000.00 3,000,000.00 3133EC7H1 2260 99 Federal Farm Credit Bank Fair 3,000,000.00 3,000,000.00 3135GOYE7 2286 99 Federal National Mortage Assoc Fair 2,003,141.29 2,000,000.00 2050003183-6 2283 99 California Bank & Trust Amort 81 ,784.76 81 ,784.76 LA IF 9001 99 STATE OF CALIFORNIA Fair 10,878,519.69 10,878,519.69 LAIF BABS 2010 9012 99 STATE OF CALIFORNIA Fair 0.00 0.00 SO COUNTY 9007 99 San Diego County Fair 12,282,933.41 12,282,933.41 Report Total 84,985,039.46 84,978,237.86 Run Date: 0112012015 -09:27 Page 2 Market Current YTM Value Rate 360 3,001,530.00 .3500000 0.345 3,001,290.00 .3400000 0.335 2,000,815.28 .6250000 0.558 81,784.76 .0300000 0.030 10,880,491 .79 .2670000 0.263 0.00 .2670000 0.263 12,247,000.00 .4330000 0.427 84,804,591.76 Current Yield 0.248 0.254 0.637 0.030 0.267 0.267 0.433 0.788 Maturity/ Modified Call Date Duration 06/01/2015 0.413 08/17/2015 0.625 08/26/2016 1.638 01/22/2016 1.057 0.000 0.000 0.000 1.496 Portfolio OTAY AC DU (PRF_DU)7.1.1 Report Ver. 7.3.5 TYPE MEETING: SUBMITIED BY: STAFF REPORT Regular Board Jt Kevin Koeppen, Finance Manager, Treasury & Ac MEETING DATE: W.O./G.F. NO: APPROVED BY: Joseph Beachem, Chief Financial Officer (Chief) APPROVEDBY: German Alvarez, Assistant General Manager (Asst. GM) SUBJECT: Accounts Payable Demand List PURPOSE : February 4, 2015 DIV. NO. Attached is the list of demands for the Board's information. FISCAL IMPACT: SUMMARY FOR PERIOD 12/2 5/2014 -1/21/2015 CHECKS (2042046 -2042232) VOID CHECKS ( 4) TOTAL CHECKS WIRE TO: CITY TREASURER -RECLAIMED WATER PURCHASE (11/4/14-12/2/14) DELTA DENTAL OF CALIFORNIA -DENTAL & COBRA CLAIMS (DEC 2014) OTAY WATER DISTRICT -BI-WEEKLY PAYROLL DEDUCTION OTAY WATER DISTRICT -BI-WEEKLY PAYROLL DEDUCTION SAN DIEGO COUNTY WATER AUTH -WATER DELIVERIES & CHARGES (NOV 2014) SPECIAL DISTRICT RISK -HEALTH ADMINISTRATION (FEB 2015) STATE DISBURSEMENT UNIT -BI-WEEKLY PAYROLL DEDUCTION STATE DISBURSEMENT UNIT -BI-WEEKLY PAYROLL DEDUCTION STATE DISBURSEMENT UNIT -BI-WEEKLY PAYROLL DEDUCTION STATE DISBURSEMENT UNIT -BI-WEEKLY PAYROLL DEDUCTION STATE DISBURSEMENT UNIT -BI-WEEKLY PAYROLL DEDUCTION STATE DISBURSEMENT UNIT -BI -WEEKLY PAYROLL DEDUCTION: PAYMENT STATE OF CALIFORNIA -CA SALES USE TAX (4TH QTR 2014) UNION BANK -BI-WEEKLY PAYROLL TAXES UNION BANK -BI-WEEKLY PAYROLL TAXES UNION BANK NA -COPS 1996 (MONTHLY) UNION BANK NA -COPS 1996 (QUARTERLY) TOTAL CASH DISBURSEMENTS RECOMMENDED ACTION: That the Board r eceived the attached list of demands. Jb/Attachment NET DEMANDS $ 1,522,038.15 ($ 4,806.03) $ 1,517,232.12 $ 75,534.12 $ 18,910.40 $ 693.00 $ 686.00 $ 3,383,487 .79 $ 272,393.04 $ 237.69 $ 831.23 $ 92 .30 $ 831.23 $ 237.69 $ 92 .30 $ 564.00 $ 238,064.03 $ 135,972.24 $ 497 .23 $ 26,266.43 $ 5,672,622.84 Check Total 5,001.25 CHECK REGISTER Otay Water District Date Range: 12/24/2014 - 1/21/2015 Check #Date Vendor #Vendor Name Invoice Inv. Date Description Amount 2042185 01/21/15 15645 (W)RIGHT ON COMMUNICATIONS INC 12202295 12/31/14 COMMUNITY OUTREACH (DESALINATION)2,678.34 12202294 12/31/14 COMMUNITY OUTREACH (A) (DEC 2014)2,322.91 2042122 01/14/15 15876 1903 SOLUTIONS LLC OWD141027HP-R1 11/23/14 HP LICENSING 6,180.00 6,180.00 2042186 01/21/15 15416 24 HOUR ELEVATOR INC 16302 12/01/14 ELEVATOR MAINTENANCE (DEC 2014)420.00 420.00 2042123 01/14/15 01910 ABCANA INDUSTRIES CN1092 CREDIT MEMO -16,184.26 956384 11/14/14 SODIUM HYPOCHLORITE 1,512.52 956679 11/21/14 SODIUM HYPOCHLORITE 1,489.96 957188 12/04/14 SODIUM HYPOCHLORITE 1,190.79 957043 12/01/14 SODIUM HYPOCHLORITE 988.73 956915 11/26/14 SODIUM HYPOCHLORITE 901.43 956455 11/17/14 SODIUM HYPOCHLORITE 818.05 957893 12/22/14 SODIUM HYPOCHLORITE 684.65 957044 12/01/14 SODIUM HYPOCHLORITE 648.36 957181 12/04/14 SODIUM HYPOCHLORITE 590.49 956312 11/13/14 SODIUM HYPOCHLORITE 554.20 956825 11/24/14 SODIUM HYPOCHLORITE 527.71 956645 11/20/14 SODIUM HYPOCHLORITE 524.77 957250 12/05/14 SODIUM HYPOCHLORITE 511.04 957490 12/11/14 SODIUM HYPOCHLORITE 500.25 957187 12/04/14 SODIUM HYPOCHLORITE 497.31 956311 11/13/14 SODIUM HYPOCHLORITE 480.63 956456 11/17/14 SODIUM HYPOCHLORITE 463.96 956917 11/26/14 SODIUM HYPOCHLORITE 388.43 956949 11/28/14 SODIUM HYPOCHLORITE 378.62 957325 12/08/14 SODIUM HYPOCHLORITE 375.68 957183 12/04/14 SODIUM HYPOCHLORITE 353.12 956648 11/20/14 SODIUM HYPOCHLORITE 348.21 956315 11/13/14 SODIUM HYPOCHLORITE 346.25 957785 12/18/14 SODIUM HYPOCHLORITE 343.31 957491 12/11/14 SODIUM HYPOCHLORITE 322.71 956920 11/26/14 SODIUM HYPOCHLORITE 248.16 956385 11/14/14 SODIUM HYPOCHLORITE 245.22 957892 12/22/14 SODIUM HYPOCHLORITE 228.55 957768 12/18/14 SODIUM HYPOCHLORITE 223.64 957252 12/05/14 SODIUM HYPOCHLORITE 185.39 Page 1 of 11 Check Total CHECK REGISTER Otay Water District Date Range: 12/24/2014 - 1/21/2015 Check #Date Vendor #Vendor Name Invoice Inv. Date Description Amount 840.90 1,875.44 4,272.60 956680 11/21/14 SODIUM HYPOCHLORITE 153.02 2042187 01/21/15 01910 ABCANA INDUSTRIES 958316 01/02/15 SODIUM HYPOCHLORITE 527.71 958047 12/26/14 SODIUM HYPOCHLORITE 491.42 958211 12/31/14 SODIUM HYPOCHLORITE 452.19 958104 12/29/14 SODIUM HYPOCHLORITE 404.12 2042080 01/07/15 11462 AEGIS ENGINEERING MGMT INC 1316 12/11/14 DEVELOPER PROJECTS (11/8/14-12/5/14)16,473.03 16,473.03 2042124 01/14/15 07732 AIRGAS SPECIALTY PRODUCTS INC 131365527 12/22/14 AQUA AMMONIA 2,786.40 131365526 12/22/14 AQUA AMMONIA 1,486.20 2042125 01/14/15 14811 ALARMS UNLIMITED INC 169831 01/01/15 MONTHLY MONITORING (JAN 2015)1,534.00 1,534.00 2042188 01/21/15 14811 ALARMS UNLIMITED INC 169954 01/09/15 CARD READER 2,742.06 2,742.06 2042046 12/30/14 15907 ALEXIS TUCKER Ref002437456 12/23/14 UB Refund Cst #0000205840 158.38 158.38 2042047 12/30/14 15952 ALFREDO AGUILAR Ref002437449 12/23/14 UB Refund Cst #0000073551 87.89 87.89 2042189 01/21/15 14256 ALLIANT INSURANCE SERVICES INC 301398 01/09/15 CONSULTING SVCS (JAN QTRLY INSTALLMENT)6,750.00 6,750.00 2042190 01/21/15 06166 AMERICAN MESSAGING L1109570PA 01/01/15 PAGERS (DEC 2014)106.74 106.74 2042126 01/14/15 00107 AMERICAN WATER WORKS ASSN 7000915211 11/30/14 MEMBERSHIP RENEWAL 5,924.00 5,924.00 2042081 01/07/15 15969 ANDRE HARVEY 3731110514 01/05/15 CUSTOMER REFUND 4,917.33 4,917.33 2042127 01/14/15 15981 ANGEL ARAMBURO Ref002437625 01/12/15 UB Refund Cst #0000080771 98.81 98.81 2042048 12/30/14 00002 ANSWER INC 10967 12/22/14 ANSWERING SERVICES (MONTHLY)1,110.00 1,110.00 2042128 01/14/15 08967 ANTHEM BLUE CROSS EAP 41274 12/22/14 EMPLOYEE ASSISTANCE PROGRAM (JAN 2015)312.20 312.20 2042191 01/21/15 03492 AQUA-METRIC SALES COMPANY 0054796IN 01/05/15 INVENTORY 6,430.54 6,430.54 2042082 01/07/15 03492 AQUA-METRIC SALES COMPANY 0054706IN 12/17/14 INVENTORY 3,690.21 3,690.21 2042049 12/30/14 15949 ARTURO BALCE Ref002437446 12/23/14 UB Refund Cst #0000004692 143.82 143.82 2042129 01/14/15 15989 ASSET MANAGEMENT SPECIALISTS Ref002437634 01/12/15 UB Refund Cst #0000194775 15.98 15.98 2042192 01/21/15 07785 AT&T 000006101455 01/01/15 TELEPHONE SERVICES (DEC 2014)1,229.08 1,229.08 2042130 01/14/15 15986 ATP GENERAL ENGINEERING CONTR Ref002437631 01/12/15 UB Refund Cst #0000183566 62.57 62.57 2042131 01/14/15 15984 BECKY PHILLIPSON Ref002437629 01/12/15 UB Refund Cst #0000176973 127.65 127.65 2042132 01/14/15 15990 BONITA POINTE 7222011215 01/12/15 CUSTOMER REFUND 680.34 680.34 Page 2 of 11 Check Total CHECK REGISTER Otay Water District Date Range: 12/24/2014 - 1/21/2015 Check #Date Vendor #Vendor Name Invoice Inv. Date Description Amount 3,100.00 2,574.00 85.15 2042132 01/14/15 15990 BONITA POINTE 7222011215 01/12/15 CUSTOMER REFUND 680.34 680.34 2042133 01/14/15 15975 BRADFORD KLEMSTINE Ref002437617 01/12/15 UB Refund Cst #0000003784 42.35 42.35 2042083 01/07/15 14112 BSE ENGINEERING INC 53098 12/16/14 ELECTRICAL SERVICES (11/1/14-11/30/14)5,418.00 5,418.00 2042084 01/07/15 15877 BURKETT & WONG ENGINEERS INC 1412083 12/18/14 DRAINAGE ANALYSIS (10/26/14-11/25/14)4,850.00 4,850.00 2042085 01/07/15 03503 CAMERON, KEVIN 01052015KC 01/05/15 TUITION REIMBURSEMENT 836.00 836.00 2042086 01/07/15 15621 CAPSTONE FIRE MANAGEMENT INC 1312 12/09/14 SAFETY TRAINING (11/19/14-11/20/14)1,700.00 1314 12/09/14 SAFETY TRAINING (11/25/14)1,400.00 2042193 01/21/15 15348 CHALDEAN AMERICAN CHAMBER 67890 01/09/15 MEMBERSHIP RENEWAL 350.00 350.00 2042134 01/14/15 15800 CHAN, SIU MAN POLLY 010915 01/09/15 CPA RENEWAL REIMBURSEMENT 95.00 95.00 2042194 01/21/15 02026 CHULA VISTA ELEM SCHOOL DIST AR043965 12/23/14 GARDEN TOUR (11/12 & 13/14)810.00 810.00 2042087 01/07/15 02026 CHULA VISTA ELEM SCHOOL DIST AR043895 12/11/14 GARDEN TOUR (10/28-29/14)440.00 440.00 2042195 01/21/15 04119 CLARKSON LAB & SUPPLY INC 76903 12/31/14 BACTERIOLOGICAL TESTING SERVICES 872.00 76908 12/31/14 BACTERIOLOGICAL TESTING SERVICES 768.00 76915 12/31/14 BACTERIOLOGICAL TESTING SERVICES 244.00 76906 12/31/14 BACTERIOLOGICAL TESTING SERVICES 192.00 76902 12/31/14 BACTERIOLOGICAL TESTING SERVICES 166.00 76905 12/31/14 BACTERIOLOGICAL TESTING SERVICES 166.00 76907 12/31/14 BACTERIOLOGICAL TESTING SERVICES 166.00 2042088 01/07/15 15616 COGENT COMMUNICATIONS INC 0001120114 12/01/14 INTERNET CIRCUITS (11/26/14-12/31/14)4,888.60 4,888.60 2042089 01/07/15 08160 COMPLETE OFFICE 16724770 12/09/14 RIBBON CARTRIDGE 45.30 16735480 12/08/14 PUSH PINS 39.85 2042090 01/07/15 11056 CONCHAS, FREDERICK 01052015FC 01/05/15 TUITION REIMBURSEMENT 536.54 536.54 2042196 01/21/15 12334 CORODATA MEDIA STORAGE INC DS1266054 12/31/14 TAPE STORAGE (DEC 2014)414.42 414.42 2042050 12/30/14 02060 COSS, GREGORY 122314 12/23/14 REFUND 8.75 8.75 2042091 01/07/15 02122 COUNTY OF SAN DIEGO 000655 12/11/14 NOTICE OF VIOLATION (10/23/14-10/29/14)100.00 100.00 2042051 12/30/14 15964 CRAIG GILLSON Ref002437463 12/23/14 UB Refund Cst #0000214589 138.78 138.78 2042135 01/14/15 11797 D & H WATER SYSTEMS INC 2014479 10/13/14 CHLORINE TANK ACTUATORS 29,732.80 29,732.80 2042052 12/30/14 15962 DAVID KEEFE Ref002437461 12/23/14 UB Refund Cst #0000214283 116.98 116.98 Page 3 of 11 Check Total CHECK REGISTER Otay Water District Date Range: 12/24/2014 - 1/21/2015 Check #Date Vendor #Vendor Name Invoice Inv. Date Description Amount 180.00 198.00 2042197 01/21/15 14362 DAY WIRELESS SYSTEMS 72293 12/31/14 FIRETIDE SUPPORT (12/2/14)490.00 490.00 2042136 01/14/15 15985 ED SERRANO Ref002437630 01/12/15 UB Refund Cst #0000183051 7.59 7.59 2042137 01/14/15 02447 EDCO DISPOSAL CORPORATION 5458123114 12/31/14 RECYCLING SERVICES (DEC 2014)95.00 95.00 2042198 01/21/15 08023 EMPLOYEE BENEFIT SPECIALISTS 0067821IN 11/30/14 EMPLOYEE BENEFITS (NOV 2014)698.50 698.50 2042199 01/21/15 03227 ENVIROMATRIX ANALYTICAL INC 4121065 12/23/14 LAB ANALYSIS (12/9/14-12/11/14)135.00 5010349 01/05/15 LAB ANALYSIS (12/22/14)45.00 2042092 01/07/15 03227 ENVIROMATRIX ANALYTICAL INC 4120743 12/15/14 LAB ANALYSIS (11/27/14-12/8/14)930.00 930.00 2042138 01/14/15 14298 ERA HOMETEAM Ref002437621 01/12/15 UB Refund Cst #0000059336 113.98 113.98 2042139 01/14/15 15971 ESTHER MONTANO 9619011215 01/12/15 CUSTOMER REFUND 503.31 503.31 2042200 01/21/15 14320 EUROFINS EATON ANALYTICAL INC L0197883 12/23/14 OUTSIDE LAB SERVICES (12/2/14)255.00 255.00 2042140 01/14/15 15977 EVELYN LOONEY Ref002437619 01/12/15 UB Refund Cst #0000029148 34.74 34.74 2042093 01/07/15 13123 FAVELA PRINTING INC 1529 12/17/14 FY 2014 CAFR 224.64 224.64 2042201 01/21/15 03546 FERGUSON WATERWORKS # 1083 0497628 12/29/14 INVENTORY 3,151.87 3,151.87 2042202 01/21/15 12187 FIRST AMERICAN DATA TREE LLC 9003401214 12/31/14 ONLINE DOCUMENTS (MONTHLY)99.00 9003401014 10/31/14 ONLINE DOCUMENTS (MONTHLY)99.00 2042203 01/21/15 04066 FIRST CHOICE SERVICES - SD 032658 12/31/14 COFFEE SUPPLIES 298.10 298.10 2042094 01/07/15 04066 FIRST CHOICE SERVICES - SD 031630 12/16/14 COFFEE SUPPLIES 381.53 381.53 2042141 01/14/15 00035 FISHER SCIENTIFIC 1489041 11/06/14 LABORATORY SUPPLIES 125.95 125.95 2042142 01/14/15 11962 FLEETWASH INC x392882 12/19/14 VEHICLE WASHING 26.04 26.04 2042143 01/14/15 01612 FRANCHISE TAX BOARD Ben2437726 01/15/15 BI-WEEKLY PAYROLL DEDUCTION 350.00 350.00 2042053 12/30/14 01612 FRANCHISE TAX BOARD Ben2437494 12/31/14 BI-WEEKLY PAYROLL DEDUCTION 350.00 350.00 2042144 01/14/15 02344 FRANCHISE TAX BOARD Ben2437728 01/15/15 BI-WEEKLY PAYROLL DEDUCTION 81.00 81.00 2042054 12/30/14 02344 FRANCHISE TAX BOARD Ben2437496 12/31/14 BI-WEEKLY PAYROLL DEDUCTION 81.00 81.00 2042055 12/30/14 08013 GARCIA FAMILY TRUST 5193110500 12/23/14 REFUND SPECIAL ASSESSMENT #519-311-05-00 48.00 48.00 2042056 12/30/14 15958 GARY MANGANO Ref002437457 12/23/14 UB Refund Cst #0000207229 56.98 56.98 2042095 01/07/15 10817 GEXPRO S109475219002 12/15/14 PLC MODULES 1,700.86 1,700.86 Page 4 of 11 Check Total CHECK REGISTER Otay Water District Date Range: 12/24/2014 - 1/21/2015 Check #Date Vendor #Vendor Name Invoice Inv. Date Description Amount 357.78 148.21 3,565.64 3,393.59 18,392.26 14,424.96 2042095 01/07/15 10817 GEXPRO S109475219002 12/15/14 PLC MODULES 1,700.86 1,700.86 2042204 01/21/15 00101 GRAINGER INC 9629233108 12/30/14 TRAFFIC CONTROL 306.72 9586334790 11/04/14 WAREHOUSE SUPPLIES 51.06 2042145 01/14/15 00101 GRAINGER INC 9624198421 12/19/14 BUILDING MAINTENANCE SUPPLIES 142.73 9624198439 12/19/14 BUILDING MAINTENANCE SUPPLIES 5.48 2042096 01/07/15 00101 GRAINGER INC 9621794651 12/17/14 WAREHOUSE SUPPLIES 382.96 382.96 2042146 01/14/15 00174 HACH COMPANY 9134820 11/26/14 HACH ANALYZERS 3,405.29 9028572 09/15/14 PIVOT, POLE MOUNTS 160.35 2042205 01/21/15 00174 HACH COMPANY 9156189 12/11/14 HACH APA6000 REPAIR 1,302.60 1,302.60 2042057 12/30/14 15957 HANI BUTTRUS Ref002437455 12/23/14 UB Refund Cst #0000204054 39.27 39.27 2042097 01/07/15 15622 ICF JONES & STOKES INC 0104814 12/12/14 ENVIRONMENTAL SERVICES (11/1/14-11/21/14)1,760.00 0104801 12/12/14 ENVIRONMENTAL SERVICES (10/25/14-11/21/14)1,160.00 0104889 12/16/14 ENVIRONMENTAL SERVICES (10/25/14-11/21/14)473.59 2042206 01/21/15 15622 ICF JONES & STOKES INC 0104954 12/23/14 ENVIRONMENTAL SERVICES (08/1/14-11/21/14)1,805.11 1,805.11 2042207 01/21/15 08969 INFOSEND INC 87805 12/31/14 BILL PRINTING SERVICES (DEC 2014)12,921.59 87804 12/31/14 BILL PRINTING SERVICES (DEC 2014)3,529.33 88011 01/05/15 BILL PRINTING SERVICES (DEC 2014)1,941.34 2042058 12/30/14 08969 INFOSEND INC 86976 11/30/14 PRINTING 2,999.52 2,999.52 2042208 01/21/15 15306 INLAND KENWORTH (US) INC SA10353 01/14/15 CREW TRUCK 175,876.30 175,876.30 2042209 01/21/15 03380 INSIGHT PUBLIC SECTOR INC 1100400200 01/02/15 SWITCHES 108.13 108.13 2042210 01/21/15 02372 INTERIOR PLANT SERVICE INC 10094 12/20/14 PLANT SERVICES (DEC 2014)205.00 205.00 2042147 01/14/15 13899 INTERMEDIA.NET INC 1501001721 01/01/15 EMAIL SERVICES (12/2/14-1/2/15)5,293.43 5,293.43 2042148 01/14/15 15946 IPC (USA) INC 161190 12/17/14 DIESEL FUEL 8,233.29 160935 12/17/14 UNLEADED FUEL 6,191.67 2042059 12/30/14 15955 JAMES KUNZMAN Ref002437453 12/23/14 UB Refund Cst #0000187320 112.59 112.59 2042149 01/14/15 14432 JANET KNISS Ref002437623 01/12/15 UB Refund Cst #0000068685 25.00 25.00 2042211 01/21/15 03077 JANI-KING OF CALIFORNIA INC SDO12140146 12/01/14 JANITORIAL SERVICES (DEC 2014)1,159.35 1,159.35 2042150 01/14/15 15982 JAVIER SANCHEZ Ref002437626 01/12/15 UB Refund Cst #0000120619 101.60 101.60 Page 5 of 11 Check Total CHECK REGISTER Otay Water District Date Range: 12/24/2014 - 1/21/2015 Check #Date Vendor #Vendor Name Invoice Inv. Date Description Amount 1,684.65 11,200.00 2,103.49 2042098 01/07/15 10563 JCI JONES CHEMICALS INC 640732 12/10/14 CHLORINE TP 4,684.65 4,684.65 2042151 01/14/15 10563 JCI JONES CHEMICALS INC 640764 CREDIT MEMO -3,000.00 640732 12/10/14 CHLORINE TP 4,684.65 2042212 01/21/15 02269 JENAL ENGINEERING CORP 142808 12/31/14 FUEL ISLAND 217.50 217.50 2042213 01/21/15 02269 JENAL ENGINEERING CORP 142806 12/31/14 DUSTO INSPECTIONS (DEC 2015)100.00 100.00 2042060 12/30/14 15965 JOHN ANGELI Ref002437464 12/23/14 UB Refund Cst #0000215023 1,791.58 1,791.58 2042061 12/30/14 15959 JUSTEN BROWN Ref002437458 12/23/14 UB Refund Cst #0000207458 30.37 30.37 2042152 01/14/15 15900 KARTCHNER MOBILE WELDING 644 01/08/15 WELDING SERVICES 120.00 120.00 2042153 01/14/15 15978 KAZUHARU OYAMA Ref002437620 01/12/15 UB Refund Cst #0000040946 275.66 275.66 2042154 01/14/15 15983 KEYLINK ASSET MANAGEMENT Ref002437628 01/12/15 UB Refund Cst #0000174527 81.16 81.16 2042062 12/30/14 15967 KIRK PAVING INC Ref002437466 12/23/14 UB Refund Cst #0000215362 1,706.43 1,706.43 2042099 01/07/15 14808 KOEPPEN, KEVIN 010215 01/02/15 REIMB AICPA SUBSCRIPTION 199.00 199.00 2042155 01/14/15 02063 LA MESA - SPRING VALLEY 3744 12/19/14 GARDEN TOUR (12/3/14)295.00 295.00 2042063 12/30/14 15950 LEN STEINBARTH Ref002437447 12/23/14 UB Refund Cst #0000053847 56.03 56.03 2042064 12/30/14 15966 LEO HILLMANN Ref002437465 12/23/14 UB Refund Cst #0000215252 39.96 39.96 2042156 01/14/15 15597 LEONARD H VILLARREAL 122614 12/28/14 PROFESSIONAL SERVICES (12/26/14)5,600.00 122914 12/29/14 PROFESSIONAL SERVICES (12/29/14)5,600.00 2042065 12/30/14 06273 LIEBERT CASSIDY WHITMORE 1396752 11/30/14 ATTORNEY SERVICES (THRU 11/30/14)341.50 341.50 2042066 12/30/14 15960 LIZA MOLINA Ref002437459 12/23/14 UB Refund Cst #0000212924 268.11 268.11 2042067 12/30/14 15963 LOGAN FAMILY PROPERTY Ref002437462 12/23/14 UB Refund Cst #0000214489 38.84 38.84 2042157 01/14/15 03019 LOPEZ, JOSE 110114113014 01/08/15 MILEAGE REIMBURSEMENT (NOV 2014)16.80 16.80 2042158 01/14/15 15980 MAINTE BLUE SKIES LANDS Ref002437624 01/12/15 UB Refund Cst #0000074466 21.65 21.65 2042159 01/14/15 02882 MAYER REPROGRAPHICS INC 0090881IN 01/08/15 BID PROJECT ON-LINE SETUP,1,234.39 0090728IN 12/22/14 REPROGRAPHICS SERVICES 869.10 2042100 01/07/15 15970 MELISSA PENA 4026010515 01/05/15 CUSTOMER REFUND 250.00 250.00 2042068 12/30/14 15954 MICHELLE HASTEN Ref002437452 12/23/14 UB Refund Cst #0000176747 59.18 59.18 Page 6 of 11 Check Total CHECK REGISTER Otay Water District Date Range: 12/24/2014 - 1/21/2015 Check #Date Vendor #Vendor Name Invoice Inv. Date Description Amount 1,075.41 1,086.09 6,286.78 5,427.00 2042069 12/30/14 15922 MIRTHA MARTINEZ Ref002437450 12/23/14 UB Refund Cst #0000161034 137.73 137.73 2042160 01/14/15 15922 MIRTHA MARTINEZ Ref002437627 01/12/15 UB Refund Cst #0000161034 142.53 142.53 2042161 01/14/15 15136 MISSION UNIFORM SERVICE 340219050 12/22/14 UNIFORM SERVICES 91.25 91.25 2042214 01/21/15 15136 MISSION UNIFORM SERVICE 340219288 12/23/14 UNIFORM SERVICES 375.75 340220376 12/30/14 UNIFORM SERVICES 375.75 340219287 12/23/14 UNIFORM SERVICES 114.17 340220375 12/30/14 UNIFORM SERVICES 114.17 340220145 12/29/14 UNIFORM SERVICES 91.25 S340219020 12/23/14 UNIFORM SERVICES 4.32 2042101 01/07/15 15136 MISSION UNIFORM SERVICE 340217095 12/09/14 UNIFORM SERVICES 375.75 340218198 12/16/14 UNIFORM SERVICES 375.75 340218197 12/16/14 UNIFORM SERVICES 129.17 340217094 12/09/14 UNIFORM SERVICES 114.17 340217957 12/15/14 UNIFORM SERVICES 91.25 2042070 12/30/14 03523 NATIONAL DEFERRED COMPENSATION Ben2437486 12/31/14 BI-WEEKLY DEFERRED COMP PLAN 7,478.09 7,478.09 2042162 01/14/15 03523 NATIONAL DEFERRED COMPENSATION Ben2437718 01/15/15 BI-WEEKLY DEFERRED COMP PLAN 11,750.42 11,750.42 2042215 01/21/15 02848 NEWMAN, PATRICK 011215 01/15/15 SAFETY BOOT REIMBURSEMENT 108.98 108.98 2042102 01/07/15 00510 OFFICE DEPOT INC 744248633001 12/09/14 OFFICE SUPPLIES 14.73 14.73 2042103 01/07/15 15856 OLYMPUS AND ASSOCIATES INC 1 12/15/14 RESERVOIR COATING (ENDING 11/30/14)40,422.26 40,422.26 2042104 01/07/15 01002 PACIFIC PIPELINE SUPPLY 301142 12/12/14 INVENTORY 2,673.00 301070 12/09/14 PULL-THRU ADAPTER 1,756.60 301075 12/09/14 36" MAIN PUMPOUTS 1,090.86 301074 12/09/14 INVENTORY 710.64 301147 12/10/14 36" MAIN PUMPOUTS 55.68 2042216 01/21/15 01002 PACIFIC PIPELINE SUPPLY 301192 12/29/14 AVK FLOWGUARD 4,084.56 301203 12/29/14 INVENTORY 1,342.44 2042217 01/21/15 05497 PAYPAL INC 37592283 12/31/14 PHONE PAYMENT SVCS (DEC 2014)54.10 54.10 2042071 12/30/14 15951 PETER CARBULLIDO Ref002437448 12/23/14 UB Refund Cst #0000070810 5.79 5.79 2042105 01/07/15 15081 PINOMAKI DESIGN 4692 12/16/14 GRAPHIC DESIGN 42.50 42.50 2042218 01/21/15 15081 PINOMAKI DESIGN 4701 01/05/15 GRAPHIC DESIGN 255.00 255.00Page 7 of 11 Check Total CHECK REGISTER Otay Water District Date Range: 12/24/2014 - 1/21/2015 Check #Date Vendor #Vendor Name Invoice Inv. Date Description Amount 723.04 167,067.47 2042218 01/21/15 15081 PINOMAKI DESIGN 4701 01/05/15 GRAPHIC DESIGN 255.00 255.00 2042219 01/21/15 15642 PRINT BUTTON, THE 7532 12/29/14 BUSINESS CARD 38.72 38.72 2042106 01/07/15 15642 PRINT BUTTON, THE 7475 12/16/14 BUSINESS CARDS 30.08 30.08 2042220 01/21/15 13059 PRIORITY BUILDING SERVICES 42013 12/01/14 JANITORIAL SERVICES (DEC 2014)3,924.48 3,924.48 2042221 01/21/15 07860 PROTECTIVE LIFE INSURANCE CO 2788011215 01/12/15 LIFE INSURANCE 1,218.88 1,218.88 2042222 01/21/15 00078 PUBLIC EMPLOYEES RET SYSTEM Ben2437714 01/15/15 BI-WEEKLY PERS CONTRIBUTION 178,577.00 178,577.00 2042107 01/07/15 00078 PUBLIC EMPLOYEES RET SYSTEM Ben2437482 12/31/14 BI-WEEKLY PERS CONTRIBUTION 179,958.94 179,958.94 2042223 01/21/15 01342 R J SAFETY SUPPLY CO INC 33209700 12/23/14 SAFETY SUPPLIES 270.86 270.86 2042108 01/07/15 14578 RAP ENGINEERING INC 1 12/19/14 ACCESS ROAD PAVING (10/27/14-12/05/14)186,729.22 186,729.22 2042163 01/14/15 00021 RCP BLOCK & BRICK INC 30374185 12/22/14 CONCRETE 1,873.80 1,873.80 2042164 01/14/15 15857 REPUBLIC SERVICES INC #509 0509005842599 12/25/14 TRASH SERVICES (JAN 2015)530.33 0509005844159 12/25/14 TRASH SERVICES (JAN 2015)192.71 2042109 01/07/15 15600 RICHARD J THORMAN 121714 12/17/14 OUTSIDE SERVICES 1,860.00 1,860.00 2042110 01/07/15 08972 RICK ENGINEERING COMPANY 0040301 12/19/14 CAMPO ROAD SUPPORT (11/01/14-11/28/14)4,448.06 4,448.06 2042165 01/14/15 15979 ROBERT DEBOLT Ref002437622 01/12/15 UB Refund Cst #0000066628 162.10 162.10 2042166 01/14/15 15976 ROBERT STRANGMAN Ref002437618 01/12/15 UB Refund Cst #0000008261 47.22 47.22 2042224 01/21/15 02620 ROTORK CONTROLS INC CI09449 01/05/15 BW FILTER ACTUATOR 972.00 972.00 2042167 01/14/15 03752 SAN DIEGO COUNTY SHERIFF Ben2437724 01/15/15 BI-WEEKLY PAYROLL DEDUCTION 460.90 460.90 2042072 12/30/14 03752 SAN DIEGO COUNTY SHERIFF Ben2437492 12/31/14 BI-WEEKLY PAYROLL DEDUCTION 460.90 460.90 2042168 01/14/15 00121 SAN DIEGO GAS & ELECTRIC 010615 01/06/15 UTILITY EXPENSES (MONTHLY)71,820.84 122914 12/29/14 UTILITY EXPENSES (MONTHLY)68,346.16 122414 12/24/14 UTILITY EXPENSES (MONTHLY)26,152.64 122314 12/23/14 UTILITY EXPENSES (MONTHLY)747.83 2042111 01/07/15 00121 SAN DIEGO GAS & ELECTRIC 121814 12/18/14 UTILITY EXPENSES (MONTHLY)24,184.19 24,184.19 2042169 01/14/15 07676 SAN MIGUEL FIRE PROTECTION SMG26228 01/08/15 ANNUAL BUSINESS INSPECTION 394.00 394.00 2042073 12/30/14 15953 SANDY PICKERING Ref002437451 12/23/14 UB Refund Cst #0000162881 14.67 14.67 2042170 01/14/15 15987 SHERRY BENN Ref002437632 01/12/15 UB Refund Cst #0000183867 64.47 64.47 Page 8 of 11 Check Total CHECK REGISTER Otay Water District Date Range: 12/24/2014 - 1/21/2015 Check #Date Vendor #Vendor Name Invoice Inv. Date Description Amount 645.00 1,753.00 23,960.89 2042170 01/14/15 15987 SHERRY BENN Ref002437632 01/12/15 UB Refund Cst #0000183867 64.47 64.47 2042225 01/21/15 15307 SIERRA ANALYTICAL LABS INC 5A13054 01/13/15 LABORATORY SERVICES (1/6/15)185.00 185.00 2042171 01/14/15 15307 SIERRA ANALYTICAL LABS INC 5A08001 01/08/15 LABORATORY SERVICES (12/30/14)270.00 270.00 2042112 01/07/15 15307 SIERRA ANALYTICAL LABS INC 5A05009 01/05/15 LABORATORY SERVICES (12/10/14)235.00 5A05011 01/05/15 LABORATORY SERVICES (12/23/14)220.00 5A05010 01/05/15 LABORATORY SERVICES (12/17/14)190.00 2042113 01/07/15 13327 SILVA-SILVA INTERNATIONAL 1501 01/01/15 DESAL PROJ CONSULTANT (DEC 2014)4,000.00 4,000.00 2042114 01/07/15 03612 SIMON WONG ENGINEERING 18033 11/30/14 WOODEN TRESTLE IMPROVEMENT (ENDING 11/30/14)4,050.70 4,050.70 2042226 01/21/15 00258 SLOAN ELECTRIC COMPANY 0064508 12/30/14 EFFLUENT PUMP #3 48,715.44 48,715.44 2042115 01/07/15 15176 SOUTHCOAST HEATING &C54999 12/10/14 AC MAINTENANCE (MONTHLY)1,068.00 C55017 12/10/14 AC MAINTENANCE (MONTHLY)480.00 C55007 12/10/14 AC MAINTENANCE (MONTHLY)205.00 2042116 01/07/15 06853 SOUTHERN CALIFORNIA SOIL 369429 12/05/14 GEOTECHNICAL SERVICES (10/1/14-10/31/14)4,054.06 4,054.06 2042117 01/07/15 00320 STANDARD REGISTER COMPANY 4155462 12/03/14 TONER CARTRIDGE 470.88 470.88 2042227 01/21/15 00097 STATE BOARD OF EQUALIZATION 2133123114 12/31/14 UNDERGROUND STORAGE TANK FEES 749.63 749.63 2042172 01/14/15 03263 STRUNKS JR, DALE 4747120614 12/06/14 SAFETY GLASSES 275.00 275.00 2042173 01/14/15 12809 STUTZ ARTIANO SHINOFF 96906 12/22/14 LEGAL SERVICES (NOV 2014)9,490.98 9,490.98 2042074 12/30/14 15961 TC CONSTRUCTION CO Ref002437460 12/23/14 UB Refund Cst #0000213366 1,820.81 1,820.81 2042228 01/21/15 03770 TEAMAN RAMIREZ & SMITH INC 206269554 12/23/14 AUDIT SERVICES FOR FY 2014 15,823.00 15,823.00 2042174 01/14/15 02376 TECHKNOWSION INC 2550 12/16/14 ETHERNET CONVERSIONS 8,960.00 8,960.00 2042175 01/14/15 15926 TEXAS CHILD SUPPORT UNIT Ben2437730 01/15/15 BI-WEEKLY PAYROLL DEDUCTION 184.61 184.61 2042075 12/30/14 15926 TEXAS CHILD SUPPORT UNIT Ben2437498 12/31/14 BI-WEEKLY PAYROLL DEDUCTION 184.61 184.61 2042176 01/14/15 15807 THE WATCHLIGHT CORPORATION 395007 10/01/14 ALARM SYSTEMS 6,500.00 398787 11/06/14 ALARM SYSTEMS 6,300.00 398788 11/06/14 ALARM SYSTEMS 5,583.00 395071 10/02/14 SECURITY ENHANCEMENTS 4,779.89 397944 10/14/14 ALARM SYSTEMS 499.00 398786 11/06/14 ALARM SYSTEMS 299.00 2042229 01/21/15 00427 UNDERGROUND SERVICE ALERT OF 1220140481 01/01/15 UNDERGROUND ALERTS (MONTHLY)288.00 288.00Page 9 of 11 Check Total CHECK REGISTER Otay Water District Date Range: 12/24/2014 - 1/21/2015 Check #Date Vendor #Vendor Name Invoice Inv. Date Description Amount 7,613.82 230.00 2042229 01/21/15 00427 UNDERGROUND SERVICE ALERT OF 1220140481 01/01/15 UNDERGROUND ALERTS (MONTHLY)288.00 288.00 2042118 01/07/15 15675 UNITED SITE SERVICES INC 1142550817 12/04/14 PORTABLE TOILET RENTALS (12/4/14-12/31/14)98.17 98.17 2042119 01/07/15 07674 US BANK 3090122214 12/22/14 CAL CARD EXPENSES (MONTHLY)59,297.65 59,297.65 2042177 01/14/15 06829 US SECURITY ASSOCIATES INC 890716 12/31/14 SECURITY SERVICES (DEC 2014)285.60 285.60 2042178 01/14/15 01095 VANTAGEPOINT TRANSFER AGENTS Ben2437720 01/15/15 BI-WEEKLY DEFERRED COMP PLAN 13,636.37 13,636.37 2042076 12/30/14 01095 VANTAGEPOINT TRANSFER AGENTS Ben2437488 12/31/14 BI-WEEKLY DEFERRED COMP PLAN 14,619.68 14,619.68 2042077 12/30/14 06414 VANTAGEPOINT TRANSFER AGENTS Ben2437490 12/31/14 BI-WEEKLY 401A PLAN 396.00 396.00 2042179 01/14/15 06414 VANTAGEPOINT TRANSFER AGENTS Ben2437722 01/15/15 BI-WEEKLY 401A PLAN 12,093.55 12,093.55 2042180 01/14/15 12686 VANTAGEPOINT TRANSFER AGENTS Ben2437712 01/15/15 401A TERMINAL PAY 31,676.76 31,676.76 2042181 01/14/15 03329 VERIZON WIRELESS 9737570901 12/21/14 WIRELESS SERVICES (11/22/14-12/21/14)5,485.37 9737570905 12/21/14 WIRELESS SERVICES (11/22/14-12/21/14)1,434.14 9737570906 12/21/14 WIRELESS SERVICES (11/22/14-12/21/14)479.16 9737570907 12/21/14 WIRELESS SERVICES (12/17/14-12/21/14)215.15 2042230 01/21/15 15993 VIRIDIAN WASTEWATER CONSULTING 011515 01/15/15 EXAM REVIEW REGISTRATION 600.00 600.00 2042120 01/07/15 14879 WATER CONSERVATION GARDEN 1140 12/22/14 GARDEN COSTS (3RD QTR FY 2014-2015)24,405.50 24,405.50 2042121 01/07/15 15726 WATER SYSTEMS CONSULTING INC 1224 11/30/14 HYDRAULIC MODELING (ENDING 11/30/14)9,397.50 9,397.50 2042231 01/21/15 03621 WATEREUSE ASSOCIATION WR2015 01/15/15 MEMBERSHIP RENEWAL 75.00 75.00 2042232 01/21/15 01343 WE GOT YA PEST CONTROL 94087 12/31/14 BEE REMOVAL 115.00 93839 12/09/14 BEE REMOVAL 115.00 2042182 01/14/15 11055 WESTERLY METER SERVICE CO 14225 12/08/14 LARGE METER TESTING 500.00 500.00 2042078 12/30/14 15956 WILHART ALTONEN Ref002437454 12/23/14 UB Refund Cst #0000188619 14.03 14.03 2042183 01/14/15 15988 WILLIAM RODGERS Ref002437633 01/12/15 UB Refund Cst #0000194395 34.62 2042184 01/14/15 15135 YANEZ, ABRAHAM 011515 01/08/15 12/30/14 15968 YVETTE ABDUL-RAHIM Ref002437467 12/23/14 34.62 SAFETY BOOT REIMBURSEMENT 150.00 150.00 UB Refund Cst #0000215407 1,793.49 1,793.49 Amount Pd Total:1,522,038.15 Check Grand Total:1,522,038.15 2042079 Page 10 of 11 Check Total CHECK REGISTER Otay Water District Date Range: 12/24/2014 - 1/21/2015 Check #Date Vendor #Vendor Name Invoice Inv. Date Description Amount Page 11 of 11