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10-07-15 Board Packet
1 OTAY WATER DISTRICT BOARD OF DIRECTORS MEETING DISTRICT BOARDROOM 2554 SWEETWATER SPRINGS BOULEVARD SPRING VALLEY, CALIFORNIA WEDNESDAY October 7, 2015 3:30 P.M. AGENDA 1. ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. APPROVAL OF AGENDA 4. APPROVE THE MINUTES OF THE SPECIAL BOARD MEETING OF JUNE 24, 2015 5. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'S JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA 6. RECESS OTAY WATER DISTRICT BOARD MEETING 7. CONVENE OTAY SERVICE CORPORATION BOARD MEETING 8. ROLL CALL 9. ELECTION OF OFFICERS a) PRESIDENT b) VICE-PRESIDENT c) TREASURER 10. APPOINTMENT OF OFFICERS a) EXECUTIVE DIRECTOR b) CHIEF FINANCIAL OFFICER c) SECRETARY 11. ADJOURN OTAY SERVICE CORPORATION BOARD MEETING 2 12. RECONVENE OTAY WATER DISTRICT BOARD MEETING CONSENT CALENDAR 13. ITEMS TO BE ACTED UPON WITHOUT DISCUSSION, UNLESS A REQUEST IS MADE BY A MEMBER OF THE BOARD OR THE PUBLIC TO DISCUSS A PARTICULAR ITEM: a) APPROVE A FINE OF $1,000 FOR METER TAMPERING AT 10305 ELMDALE DRIVE IN SPRING VALLEY b) APPROVE THE ISSUANCE OF A PURCHASE ORDER TO COX COM- MUNICATIONS IN THE AMOUNT OF $630,000 FOR FIVE (5) YEARS FOR TELECOMMUNICATION, FACILITY CONNECTIVITY, AND INTER- NET SERVICES c) APPROVE AN AS-NEEDED COATING INSPECTION SERVICES CON- TRACT TO CORRPRO COMPANIES, INC., AN AEGION COMPANY, IN AN AMOUNT NOT-TO-EXCEED $175,000 FOR A PERIOD OF THREE (3) FISCAL YEARS (FY 2016 THROUGH FY 2018), ENDING JUNE 30, 2018 d) APPROVE A CONSTRUCTION CONTRACT TO ADVANCED INDUS- TRIAL SERVICES, INC. FOR THE 711-1 & 711-2 RESERVOIR INTE- RIOR/EXTERIOR COATINGS & UPGRADES PROJECT IN AN AMOUNT NOT-TO-EXCEED $1,195,695 e) APPROVE A FIRST AMENDMENT TO CALTRANS UTILITY AGREE- MENT NUMBERS 33592 AND 33622 FOR THE SR-11 UTILITY RELO- CATIONS PROJECT IN THE AMOUNTS OF $439,088 AND $69,118, RE- SPECTIVELY f) APPROVE A SECOND AMENDMENT TO CAROLLO ENGINEERS, INC. PROFESSIONAL ENGINEERING SERVICES CONTRACT FOR DESIGN AND CONSTRUCTION SUPPORT OF THE 870-2 PUMP STATION PRO- JECT IN AN AMOUNT NOT-TO-EXCEED $106,500 g) APPROVE CHANGE ORDERS NO. 4 IN THE AMOUNT OF $28,071, NO. 5 IN THE AMOUNT OF $46, 204.33, AND NO. 6 IN THE AMOUNT OF $11,413.89 TO THE CONTRACT WITH OLYMPUS AND ASSOCIATES, INC. FOR THE 944-1, 944-2, AND 458-2 RESERVOIR INTERIOR/EXTE- RIOR COATINGS AND UPGRADES PROJECT h) APPROVE THE PURCHASE OF TWO (2) CALTRANS LAND PARCELS (DIRECTOR’S DEED NUMBERS DD 32161-01-01 AND DD 32164-01-01) FOR THE NORTH-SOUTH INTERCONNECTION SYSTEM (OTAY IN- TERCONNECT) PROJECT IN THE AMOUNTS OF $195,000 AND $175,000, RESPECTIVELY 3 ACTION ITEMS 14. BOARD a) CONSIDER NOMINATING DIRECTOR MARK ROBAK TO THE LOCAL AGENCY FORMATION COMMISSION’S (LAFCO) BOARD/COMMIS- SION AS AN ALTERNATE MEMBER AND DIRECTOR GARY CROUCHER TO LAFCO’s SPECIAL DISTRICT’S ADVISORY COMMIT- TEE b) DISCUSSION OF THE 2015 BOARD MEETING CALENDAR INFORMATIONAL ITEMS 15. THE FOLLOWING ITEMS ARE PROVIDED TO THE BOARD FOR INFORMA- TIONAL PURPOSES ONLY. NO ACTION IS REQUIRED ON THE FOLLOWING AGENDA ITEMS: a) ANNUAL DIRECTOR’S EXPENSE REPORT FOR FISCAL YEAR 2015 (BENHAM) b) FISCAL YEAR 2015 YEAR-END STRATEGIC PLAN REPORT (STEVEN) REPORTS 16. GENERAL MANAGER’S REPORT a) SAN DIEGO COUNTY WATER AUTHORITY UPDATE 17. DIRECTORS' REPORTS/REQUESTS 18. PRESIDENT’S REPORT/REQUESTS RECESS TO CLOSED SESSION 19. CLOSED SESSION a) CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9: 1 CASE RETURN TO OPEN SESSION 20. REPORT ON ANY ACTIONS TAKEN IN CLOSED SESSION. THE BOARD MAY ALSO TAKE ACTION ON ANY ITEMS POSTED IN CLOSED SESSION 21. ADJOURNMENT 4 All items appearing on this agenda, whether or not expressly listed for action, may be deliberated and may be subject to action by the Board. The Agenda, and any attachments containing written information, are available at the District’s website at www.otaywater.gov. Written changes to any items to be considered at the open meeting, or to any attachments, will be posted on the District’s website. Copies of the Agenda and all attachments are also available through the District Secretary by contacting her at (619) 670-2280. If you have any disability which would require accommodation in order to enable you to participate in this meeting, please call the District Secretary at (619) 670-2280 at least 24 hours prior to the meeting. Certification of Posting I certify that on October 2, 2015, I posted a copy of the foregoing agenda near the regular meeting place of the Board of Directors of Otay Water District, said time be- ing at least 72 hours in advance of the regular meeting of the Board of Directors (Gov- ernment Code Section §54954.2). Executed at Spring Valley, California on October 2, 2015. /s/ Susan Cruz, District Secretary 1 MINUTES OF A SPECIAL MEETING OF THE BOARD OF DIRECTORS OFTHE OTAY WATER DISTRICT June 24, 2015 1. The meeting was called to order by President Lopez at 1:39 p.m. 2. ROLL CALL Directors Present: Lopez, Robak, Smith and Thompson Directors Absent: Croucher (due to a work commitment) Staff Present: General Manager Mark Watton, General Counsel Dan Shinoff, Asst. GM German Alvarez, Chief Financial Officer Joe Beachem, Accounting Manager Kevin Koeppen, District Secretary Susan Cruz and others per attached list. 3. PLEDGE OF ALLEGIANCE 4. APPROVAL OF AGENDA A motion was made by Director Thompson, and seconded by Director Smith and carried with the following vote: Ayes: Directors Lopez, Robak, Smith and Thompson Noes: None Abstain: None Absent: Director Croucher to approve the agenda. 5. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'S JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA No one wished to be heard. 6. DISCUSSION AND TOUR OF THE SALT CREEK GOLF COURSE General Manager Watton indicated that the Board had received approximately two weeks ago, copies of the proposed changes to the golf course lease. He stated that today’s meeting was requested by the District’s board so they may see the Salt Creek Golf Course and check its condition. The meeting also provides the board an opportunity to meet Mssrs. Bill McWethy and Fred Grand 2 to discuss the opportunities the golf course provides and their plan for sustaining the golf course for the future. Mr. McWethy introduced his partner, Mr. Fred Grand; the controller of his organization, Mr. Brian Harkins; and the General Manager of the Salt Creek Golf Course, Mr. Armando Nejera. He provided background information on his company, Pacific Hospitality Group, and indicated that they are involved in the golf, restaurant and hotel industries. He stated they also own the Warner Springs Ranch Resort where they built 600 homes. He stated that their organization is interested in continuing to manage the Salt Creek Golf Course and they have been developing plans and programs to bring demand to the golf course. They have an impressive teaching staff for kids programs that includes Mr. Phil Schmidt, Mr. Brian Gorman and the son of Mr. Billy Casper who has helped bring golfers and students to the golf course. He explained that to bring more business to the Salt Creek Golf Course, the course would need upgrades which would allow for the increase in green fees. He indicated that his organization is meeting with environmental companies (same companies that the Otay WD utilizes) to work on the golf course upgrades. He stated that some improvements that are in the plans now are to move some “holes” to allow for a couple of roads to be built and to build a small lodge, health spa with pool and tennis courts, some condominiums and apartments, and a restaurant. The development would provide the demand for the utilization of the golf course and restaurant. Mr. McWethy indicated that this has been done before successfully and his firm would like to continue to partner with the Otay WD and bring these improvements to fruition. In response to an inquiry from the board, Mr. McWethy indicated that everything in the golf industry is word of mouth. He stated that the District’s first operator left the golf course in poor condition and his organization has done a lot of work to fix structures and maintain the course. They currently have 130 in the men’s club and have a marketing plan to attract some of the 70,000 San Diego residents who have interest in golf. They also are seeking tournaments, with a goal of having one (1) to two (2) a week at the golf course and his organization is seeking expert advice on modifications that they can make to make the golf course successful. He stated that he believes in the golf course and wants to run the business in the community. Mr. McWethy also shared that they have been working with the City on the proposed modifications and the City indicated that they would support the changes. He suggested, if it is possible, that the District keep Ricky;s pond full all year for the wetlands, as well as, the other pond below from Ricky’s pond so it may be utilized as an educational facility on ecology for the children’s programs. General Manager Watton indicated that the District would look into Mr. McWethy’s suggestions. 3 It was discussed that Mr. McWethy’s firm would provide a map showing the proposed modifications to the Salt Creek Golf Course and present it to the board for its review and comments at another board meeting. Mr. McWethy then took the members of the board and the District’s staff on a tour of the golf course at 2:21 p.m. The group drove around the golf course and viewed the greens and facilities. During the tour Mr. McWethy indicated that his organization is proposing switching the second and eighteenth holes so golfers could end their game closer to the clubhouse. They also have added a practice facility behind the clubhouse and a putting green close by the practice facility. The golf course also has a 5000 square foot facility for storage. The board thanked Mr. McWethy and his staff for the tour and indicated they looked forward to seeing their plans for the proposed modifications to the golf course. 7. ADJOURNMENT With no further business to come before the Board, President Lopez adjourned the meeting at 3:00 p.m. ___________________________________ President ATTEST: District Secretary STAFF REPORT TYPE MEETING: Regular Board MEETING DATE: October 7, 2015 SUBMITTED BY: Andrea Carey, Customer Service Manager PROJECT: DIV. NO. All APPROVED BY: Joseph R. Beachem, Chief Financial Officer German Alvarez, Assistant General Manager Mark Watton, General Manager SUBJECT: Impose a $1,000 Fine for Meter Tampering GENERAL MANAGER’S RECOMMENDATION: That the Board uphold staff’s recommendation to impose a $1,000 fine for meter tampering at 10305 Elmdale Drive in Spring Valley. COMMITTEE ACTION: See Attachment A. PURPOSE: To ensure the District continues to protect the water supply and applies violations consistent with the Code of Ordinances. ANALYSIS: On June 30, 2015, the meter at 10305 Elmdale was locked for non- payment. During a visit to check the locked meter on July 10th, staff discovered water was still passing through the locked meter and removed the meter. As part of the process of removing the meter, staff locks the curb stop and installs a locking device within the curb stop to prevent an illegal connection. 2 On July 30th, after hours Operations staff was called out to the property because water was spraying out of the meter box. Upon further inspection, staff discovered the curb stop was missing and a copper pipe had been installed between the house valve and the District valve. These actions are a clear violation of Section 71A of the District’s Code of Ordinances for “installing or benefiting from any unauthorized connection to any District system and Section 71D for “Vandalizing, tampering with, or threatening any portion of the District systems, services, facilities or property…” This is the second violation at this property. On June 20, 2014, District staff discovered a copper pipe had been installed between the District valve and customer side after the meter had been pulled earlier in the month. At that time, the District fined the property owner, Mr. Frederick McClenny, $600 for this unauthorized connection. Mr. McClenny did not appeal this fine. For this incident, staff is recommending the owner be fined $1,000. This charge will be put on his next water bill which then becomes an inseparable part of that bill. Applying the fine to the property owner, Mr. Frederick McClenny, is consistent with the Code of Ordinances, Section 72.01 which states “Each person receiving service, or that owns a property that receives service, agrees to pay the District any applicable fees and charges. Such persons are also responsible for all costs and damages in connection with any violation of this Code relating to their service.” In addition, the District has added $3,322.81 for administrative costs related to the repair of the service lateral that was damaged when the curb stop was tampered with and installation of a new curb stop. These costs are as follows: Description Amount Labor cost for repair $2,441.37 Equipment cost for repair $766.90 Material cost for 26.95 units of water loss $114.54 Total $3,322.81 FISCAL IMPACT: Joe Beachem, Chief Financial Officer None. 3 STRATEGIC GOAL: Enforce the District’s Code of Ordinances and protect the public water supply. LEGAL IMPACT: None. Attachments: A) Committee Action B) Otay’s Letter and Pictures C) Code of Ordinances Sections 71, 72 and 73 D) McClenny Appeal Letter ATTACHMENT A SUBJECT/PROJECT: Impose a $1,000 Fine for Meter Tampering COMMITTEE ACTION: The Finance, Administration, and Communications Committee reviewed this item at a meeting held on September 23, 2015 and the following comments were made: Staff is requesting that the board uphold staff’s recommendation to impose a $1,000 fine for meter tampering at 10305 Elmdale Drive in Spring Valley. It was indicated that on June 30, 2015, the meter at the above address was locked for non-payment. During a routine visit on July 10 to check the locked meter, staff discovered water was still passing through the locked meter. Staff, at that time, removed the meter and, as part of the process of removing the meter, staff locked the curb stop and installed a locking devise within the curb stop to prevent an illegal connection. On July 30, the afterhours Operations staff member was called out to the property as water was spraying out of the property’s meter box. Staff discovered that the curb stop was missing and a copper pipe had been installed between the house valve and the District valve. These actions are a clear violation of Section 71A of the District’s Code of Ordinances for installing or benefiting from any unauthorized connection to any District system and Section 71D for vandalizing, tampering with, or threatening any portion of the District’s system, services, facilities or property. Staff stated that the July 30 incident was the second violation at this property. The first violation occurred on June 20, 2014 when District staff discovered that a copper pipe had been installed between the District’s valve and the customer’s side after the meter had been pulled (the meter had been pulled earlier in the month). At that time, the District had fined the property owner, Mr. Frederick McClenny, $600 for this unauthorized connection. Mr. McClenny did not appeal this fine. For the most recent violation, staff is recommending that the owner be fined $1,000. Additionally, the owner will be charged for the administrative costs, for the repair of the service lateral, and the installation of a new curb stop totaling $3,322.81. The fine and charges will be added to Mr. McClenny’s next water bill and the charges become an inseparable part of his bill. The imposed penalty is consistent with actions taken by the District in the past for such violations and with the District’s Code of Ordinances. The owner is appealing the fine as he indicates that he was not at the residence at the time that the second violation was found. The District’s Code states that the owner of the property is responsible for any damage done to the meter. Additionally, staff indicated that it is pretty clear that the residents were working to get the lock off and, in doing so, damaged the District’s facilities. In response to an inquiry from the committee, staff indicated that the charge of $3,322.81 would cover the administrative costs and the cost to repair the damages to the District’s facilities. The penalty is above and beyond these costs. Staff noted that the owner can appeal the fine, but not the administrative and repair costs associated with the violations. Upon completion of the discussion, the committee supported staffs’ recommendation and presentation to the full board on the consent calendar. 71-1 Adopted 2/03/2010 SECTION 71. VIOLATIONS; PROHIBITED ACTIVITIES In addition to the prohibited practices described in any other sections of this Code or by law, all persons and entities are specifically prohibited from doing, or aiding or abetting any person in, any of the following: A. Installing or benefiting from any unauthorized connection to any District system; B. Refusing or failing to pay for services, in full, when bills are due; C. Entering, improving, purchasing, trading, selling, borrowing, using or otherwise benefiting from any District property or service without authorization from the District or without following authorized procedure; D. Vandalizing, tampering with, or threatening any portion of the District systems, services, facilities or property, including but not limited to taking any action to prevent any meter or other equipment device from accurately performing its function; E. Failing or refusing to install, maintain in good repair and working condition, or test any portion of any facilities required by the District in connection with a service, including any safety or prevention device or any measuring device; F. Knowingly permitting leaks or other wastes of water or recycled water or leaks or spills of sewage or other discharge; G. Preventing District staff from accessing any facilities connected to a service, including but not limited to meters located on private property, or in any manner threatening or interfering with any District staff performing his or her duties; H. Using or allowing the use of service for more than one parcel through one meter (except for master meters approved by the General Manager under Section 24.01) or supplying, reselling, using or permitting the use of any service by any other parcel, except as permitted under Section 27.04 of this Code or in writing by the District; I. Using or permitting the use of any District service for property outside the boundaries of an improvement district or not subject to District taxes, without prior written consent of the District; J. Using or attempting to use or connect to any fire hydrant within the District without proper authorization as required by Section 24.04 of this Code; or K. Violating or refusing to comply with any condition of service under this Code or with any law or regulation applicable to the use of any such service; including violating any conditions of any permit required for service or to regulate waste, such as a waste discharge permit under Sections 26 or 52 of the Code, or failing or refusing to obtain, maintain or comply with any required permit. SECTION 72 PENALTIES AND DAMAGES 72.01 GENERAL A. User and Owner Responsibility. Each person receiving service, or that owns a property that receives service, agrees to pay the District any applicable fees and charges. Such persons are also responsible for all costs and damages in connection with any violation of this Code relating to their service. B. District Not Liable. The District shall bear no liability for any cost, damage, claim or expense incurred by District or any responsible party or third party on behalf of the District arising from or related to any violation, including, but not limited to, costs, damages, claims or expenses arising from any corrective action of the District. Such corrective actions include, but are not limited to, the removal, confiscation, disposition or use of any device, equipment, improvement or material encroaching on any District property or used in connection with any other violation. C. District Obligation to Collect Damages. Pursuant to Government Code Section 53069.6, the District shall take all practical and reasonable steps, including appropriate legal action, if necessary, to recover civil damages for the negligent, willful, or unlawful damaging or taking of property of the District. D. Assessment of Damages. Actual damages resulting from any violation, including late payment or failure or refusal to pay for service and any interest thereon, may be assessed and collected as part of a customer’s monthly bill to the extent allowed by law. The District will separately invoice any actual damages not assessed on a monthly bill, including any damages assessed against any responsible person who is not a customer. E. Unpaid or Partially Paid Bills. Bills issued by the District are due in full as provided in such bills. Failure to timely pay bills in full may lead to a reduction, suspension, or termination of service, as provided in Section 72.02(B), below, in Section 34 of this Code, or pursuant to other provisions of this Code or applicable law. In addition, if bills remain unpaid, in full or in part, the District may lien the delinquent real property and may assess damages and penalties established by District or otherwise authorized by law. 72.02 VIOLATIONS AND GENERAL PENALTIES FOR VIOLATIONS A. Notice of Violation. Notice and a reasonable period of time to correct a violation will be given prior to the termination, reduction or suspension of service or the imposition of any administrative fine. However, the District may, without notice, correct any condition or violation that endangers the health or safety or impairs any District service, facility or property or is otherwise determined by the District to require immediate action. 1. Investigative Procedures. If a possible violation is identified, observed or reported, the District will contact the allegedly responsible party to investigate. If the violation is in fact occurring, District staff will issue a notice of violation or otherwise inform the responsible party that corrective actions must be taken within a period of time deemed reasonable by the District, taking into consideration the nature of the violation and the potential damage that can arise if the violation continues. 2. Content of Notice of Violation. The notice will describe the violation, indicate the actions that must be taken, and indicate the date by which those actions must be taken. Unless immediate action is required, the notice will provide a reasonable time for the violation to be corrected. The notice will also specify the amount of any delinquency, actual damages or other amounts due the District, if any, and the telephone number of a representative of the District who can provide additional information. 3. No Notice Required; District Action. If the District determines that immediate or prompt correction of the violation is necessary to prevent waste or to maintain the integrity of the water supply, systems or facilities of the District, or for the immediate protection of the health, safety or welfare of persons or property, or for any other compelling reason, the District will take any action deemed necessary (including suspension, reduction or termination of service; locking or removal of meters; or repairs of any improvements) and a notice will be left at the affected parcel specifying any further corrective actions required. Any costs incurred by District and any applicable fines will be the responsibility of the responsible party. 4. Notice; Failure to Comply. The responsible party will be given an opportunity to correct the violation and to provide verbal, written and pictorial exculpatory evidence. If such evidence does not exonerate the responsible parties and if the violation(s) are not corrected to the satisfaction of the District within the time provided, the District may assess cost and penalties, administrative fines and may take any other action or pursue any other remedy available. Furthermore, if the violation concerns any service requirement or facility, or to prevent waste or protect the integrity of the system or the health and safety of the public, the District may suspend, reduce or terminate service to the extent permitted by law. B. Service Termination, Suspension or Reduction; Removing or Locking Meters. Service may be reduced, suspended or terminated for failure to pay for service or in connection with a violation of this Code or applicable law. Termination, suspension or reduction of service will proceed as follows: 1. Notice Prior to Termination, Suspension or Reduction of Service. Except as provided in Paragraph A, above, or in other provisions of this Code or applicable law, not less than ten (10) days notice will be given prior to the date service is reduced, suspended or terminated; provided that, where service is terminated due to failure to comply with the terms of an amortization agreement, under Section 34 of this Code, only forty-eight (48) hours prior notice is required. The notice will be delivered to the affected parcel and, if the owner of record does not reside in the affected parcel, a copy of the notice will be forwarded to the owner’s address on record with the assessor’s office via any available means, such as personal delivery, certified mail return receipt requested, email, fax or fed-ex. 2. Termination for failure to pay for service. The District may discontinue any or all service due to failure to pay the whole or any part of a bill issued by the District. In connection with termination of water service, the provisions of Section 60373 of the Government Code, or any other appropriate provision of law, or as set forth in Section 34 of this Code of Ordinance, will be followed. In connection with sewer, Section 71672 of the California Water Code or other applicable requirements will be followed. C. Reconnection or Reinstatement of Service, Unlocking or Reinstalling Meters. If service is reduced, suspended or terminated for any reason, each of the following conditions applicable to the situation must be satisfied or arrangements satisfactory to the General Manager or a designee must be made before service is reinstated: 1. Outstanding amounts for service bills, including any service charges for benefits derived from the violation, must be paid; 2. All required deposits (including any security deposits), actual damages, fines, costs, charges and penalties must be paid; 3. Any amounts due for the removal, locking, servicing, repair or replacement of meters or other facilities required for service must be paid at the rates in effect at the time of reinstatement, as set forth on Appendix A to this Code or other schedule of fees then in effect; 4. All violations and related damages or conditions must have been corrected and/or repaired and evidence satisfactory to the District to that effect and demonstrating that it is safe to reinstate service, must have been provided to and approved by the District; and 5. If the service was originally in the name of a tenant, the District may require the owner of the parcel to request the service account under his or her name and responsibility. D. Owner Responsibility for Account. In addition to owners’ obligations under subsection (A) of section 72.01 and subsection (C)(5) of Section 72.02, above, and any other remedies provided by this Code or by applicable law, Owners may be required to deliver to the District a form of acknowledgement or authorization for service to a tenant. In addition, if (i) a tenant engages in any violation, (ii) if the District has reduced, suspended or terminated any service to a tenant three (3) times within any twenty-four (24) month period or (iii) the tenant has failed or refuses to comply with the terms of payment arrangements with the District four (4) times, the District reserves the right to demand that the property owner take responsibility for services to the tenant- occupied parcel. The General Manager or a designee shall develop procedures to implement these requirements. E. Right of Access to Customer’s Premises; Interference. If any person refuses to consent to an investigation of a possible violation, or prevents or refuses to allow access to District staff or authorized representatives to any premises or facility during an investigation or in connection with any termination, reduction or suspension of service, the District may seek an injunction or a warrant, as provided in Section 71601 of the Water Code. F. Other Remedies. In addition to the actions contemplated in this Section, the District may seek other remedies authorized or required by any applicable law, including imposing an administrative fine, pursuant to Section 72.06, or pursuing other available civil or criminal remedies. 72.03 CERTAIN SPECIFIC OPERATIONAL VIOLATIONS A. Unauthorized Connections. The District shall bear no cost or liability for any unauthorized connection. In addition to other remedies, any unauthorized connection is subject to a Type II fine, pursuant to Section 72.06 depending upon the severity, duration and reoccurrence of the violation and any other factors the District may reasonably take into consideration.., Further, the District may demand that the unauthorized connection be immediately disconnected. In the alternative, if the customer refuses to take immediate action, or if immediate actions is necessary as set forth in Section 72.02(A)(3), above, the District may immediately disconnect, remove, confiscate, destroy or dispose of any parts installed or used for the unauthorized connection, all at the expense of the customer and any other responsible party. To the extent allowed by law, the District may also, immediately or as otherwise deemed advisable by the District, terminate service to any parcel and any person that allows, uses or benefits from such unauthorized connection. B. Water waste. No customer shall knowingly permit leaks or other wastes of water, including, but not limited to, allowing runoff on any portion of his or her property, engaging in non-permitted uses of water, or failing to take corrective action after notice of any leaks or water waste is given. If the District determines that water waste is occurring, the District will: 1. Notify the customer that they are in violation of the District’s Code of Ordinances. 2. Notwithstanding the foregoing, the District may, without prior notice, repair or replace any District controlled facilities at the cost of the person identified as the responsible party, if any. 3. If the water waste is due to a condition within the customer’s property or facilities, the District may (i) require the customer to repair or replace the affected facilities, immediately or within a reasonable time, depending on the situation; or (ii) if necessary to prevent further waste, adjust, lock or remove the meter. If any repair or replacement required is not completed in a timely manner, the District may perform the repair or replacement at the cost of the customer or may terminate service without further notice. C. Meter Tampering. In addition to other remedies, tampering is subject to a Type II fine pursuant to Section 72.06 depending upon the severity, duration and reoccurrence of the violation and any other factors the District may reasonably take into consideration. Additionally, tampering may be prosecuted as a crime under Section 498 of the California Penal Code, as set forth in Section 73.01 of this Code. D. Fire Service Violation. Fire service is subject to compliance with all provisions of this Code and the law concerning water service, and failure to comply with such provisions may result in the reduction, suspension, termination or disconnection of water service for fire protection, without any liability to District. Furthermore, illegal connections or other violations relating to fire service are subject to either a Type I or Type II fine, at the option of the District, and may be prosecuted as crimes. E. Backflow prevention, screens and other safety devices. If service requirements include the installation, testing and maintenance of backflow prevention devices (Section 23.04 of this Code), screens or other safety operational items, in addition to, or in lieu of, other remedies provided herein, the District may apply any of the remedies under Section VI and VII of the District’s Ordinance No. 386, as amended or renumbered. Furthermore, violations relating to backflow testing may be prosecuted as set forth in Section 73.01 of this Code. Violations of backflow requirements or knowingly filing a false statement or report required by a local health officer are subject to either a Type I or Type II fine, at the option of the District, pursuant to Section 72.06, below. F. Violation Concerning Recycled Water Service. In addition to any fine, revocation, suspension or penalty imposed under Section 26 in connection with any violation of said Section, including permit suspension or revocation under Section 26.07.C, the District may (i) suspend or terminate water and or sewer service to the property, the owner and/or the operator; (ii) require payment by the owner for any damage to the District facilities, reimbursement to District of costs and expenses, or fines imposed on the District in connection with such violation; or (iii) prosecute the responsible party under any applicable provision of this Code, the Water Code or the Penal Code. Additionally, any violation concerning recycled water service is subject to either a Type I or Type II fine, at the option of the District, pursuant to Section 72.06, below. G. Violation Concerning Sewer Service. In addition to any other remedy, fine or penalty provided by this Code or applicable law, failure to comply with any requirements of sewer service, including requirements for the preservation of public health, safety and welfare and including, but not limited to, the requirements established under Article II, Chapter 2, Sections 50 to 56.04 of this Code, as hereafter amended or as supplemented by other District Rules and Regulations for Sewer Service, the California Health and Safety Code, the California Code of Regulations, Titles 17 and 22, and Water Agency Standards. Furthermore, may be prosecuted as set forth in Section 73.01 of this Code. Additionally, any violation concerning sewer service is subject to a Type I or Type II fine, at the option of the District, pursuant to Section 72.06, below. H. Theft, Fraud, or Misappropriation. In addition to any other remedy, fine or penalty provided by this Code or applicable law, any violation involving theft, fraud or misappropriation of District water, services, or property is subject to a Type I or Type II fine, at the option of the District, pursuant to Section 72.06, below. 72.04 VIOLATIONS OF CONSERVATION OR OTHER WATER USE RESTRICTION PROVISIONS The District has established and published conservation measures set forth in Section 39 of the Code. Commencing with declared Level 2 conditions, the District may assess water shortage rates and charges previously adopted. In addition, after notice of the declared water shortage level is given as required by law, any person who uses, causes to be used, or permits the use of water in violation of such requirements (other than a person who qualifies for an applicable exemption, if any) may be assessed damages, penalties and fines. A. Additional provisions concerning use restriction violations. In addition to payment of actual damages, the following may apply to a violation of any water conservation or water use restriction measure: 1. A change on the account holder shall not cause the account to revert to pre-violation status unless the new account holder provides evidence that it is not related to the violator and had no responsibility for the prior account. 2. The District may reduce, suspend or terminate service to any parcel immediately and without further notice if the violation involves or results in water waste, as set for in Section 72.03(B), above. 3. Willful violations of mandatory conservation measures described in Section 39 of this Code may be enforced by terminating service to the property at which the violation occurs, as provided by Section 356 of the California Water Code. B. Prosecution for violations of conservation measures. Pursuant to Section 377 and 71644 of the California Water Code, each violation of the District’s Conservation Ordinance, set fort in Section 39 of this Code, may be prosecuted as a misdemeanor, punishable by imprisonment in the County jail for no more than thirty (30) days or by a fine, as set forth in subsection (C), below. C. Assessment of fines for violations of conservation or water use restriction provisions. Any responsible party who fails to comply with any conservation or use restriction measure is subject to the assessment of an administrative Type I fine, added to account, pursuant to Section 72.06, below. 72.05 VIOLATIONS INVOLVING DISTRICT REAL PROPERTY A. Removal, Disposition and Costs. The District has absolute discretion to determine the corrective action required in connection with any violation involving District real property, including requiring the owner of any unauthorized encroachment or improvement to remove it or taking action to remove it immediately and without notice. Any improvements or uses placed within or on any District property or right of way are subject to the following: 1. Costs and Damages. All costs and damages shall be the responsibility of the customer and any other responsible party. Furthermore, the District shall not be liable for costs to repair or replace any unauthorized encroachment or improvement, or any property, improvement or thing used in connection with, supported by or attached thereto. 2. Burden of proof. The burden shall be on the user to prove to the District’s satisfaction, the authority, scope and extent of any right to access, improve or use the District’s property. Only written evidence in the form of an agreement, deed, statute, recorded or official map or plat, governmental regulation or other right may be used to establish such claim of right. B. Notice. In connection with any improvement or use that does not constitute a health hazard and does not interfere with the District’s use of its property, the District will give written notice of up to sixty (60) days, at the discretion of the General Manager, to cease, terminate, eliminate or remove the offending improvement, structure or use. Any written notice will be given to the responsible party or posted at the property where the trespass or encroachment occurs. If the responsible party is not the owner of any real property affected by the violation, the District will also give notice to the owner of record at the address on record with the assessor’s office via personal delivery, certified mail return receipt requested or via Fed-Ex. C. Immediate action. In connection with any improvement that constitutes a health hazard or interferes with the District’s use of any District property, the District will take any immediate action deemed necessary by the General Manager. D. Fines. In addition to all other remedies provided under this Article or under applicable law, the District may impose a fine as provided in Section 72.06. Additionally, the District may impose a fine up to either the amount specified on any sign, or a Type I or Type II fine, at the option of the District, in connection with any trespass on District property in violation of a sign prohibiting trespassing, pursuant to Section 72.06, below. E. Separate violation. A separate violation will accrue for each day after the deadline to cease, terminate, eliminate or remove the trespass or encroachment, as set forth in the notice. 72.06 ADMINISTRATIVE FINES Any administrative fines established herein shall be in the nature of civil penalties and shall be additional and cumulative to any other fines, damages or any other charges established by the District and are also separate from and cumulative to any other civil or criminal penalty, fine or remedy. In connection with each violation, the District may assess a fine up to the amount specified in the schedule of fines for the type of fine being imposed. Each day during which a violation is in effect constitutes a separate violation and violations are cumulative while the account is in the name of the original violator or any person that participated in or benefited from the violation. Except where the violation creates an immediate danger to health or safety, the person responsible for the continuing violation will be provided a reasonable period of time to correct or otherwise remedy the violation(s) prior to the imposition of administrative fines. A. Assessment of Fines for Technical Violations of Other Code Provisions. Any person who engages in a violation of any provision of this Code is subject to the assessment of a separate administrative Type I Fine, unless subject to a more severe fine as set forth in this Code. B. Assessment of Separate Fines. Nothing in this code or the limits specified per violation shall prevent the imposition of separate fines for each separate violation committed during a single act. For example, in connection with a violation concerning sewer service that involves a trespass on any portion of the District’s real property, separate fines may be assessed for the trespass, the damage to District personal property, the damage to District real property; the damage to the sewer system and the activity resulting on all the damages. C. Types of Fines. The amount for each type of fine specified below may increase automatically to reflect any higher amount authorized by law or regulation. The District has determined to establish two types of fines based on the nature of the violation, as follows: 1. Type I Fine. Any violation that does not have the potential to endanger the health or safety of the public. The fine will not exceed the amount specified in the Section 36900(b) of the California Government Code or Appendix A for a first, second, third or each additional violation of that same ordinance or requirement within a twelve-month period. 2. Type II Fine. Any violation that has the potential to endanger the health or safety, including, but not limited to, unauthorized or illegal connections, meter tampering, water theft, , or knowingly filing a false statement or report required by a local health officer . The fine will not exceed the amount specified on Appendix A per each day the violation is identified or continues. D. Collection of Fines. Any fines assessed by the District are payable directly to the District, are due upon issuance or as otherwise indicated on the notice or bill, and are delinquent 30 calendar days from the due date. E. Notice of Administrative Fine; Content. Notice of an administrative fine pursuant to this section will contain the following information: (i) a brief description of the violation(s); (ii) the date and location of the violation(s); (iii) a brief description of corrective action(s) required, as appropriate; (iv) a statement explaining that each day the violation continues constitutes a new violation; (v) in the case of violations creating an immediate danger to health or safety, the amount of civil penalty assessed or, in all other cases, the amount of civil penalty to be assessed if the violation(s) are not corrected within the time provided by the notice; (vi) a statement of the procedure for payment and the consequences of failure to pay; (vii) contact information for the District employee that should be contacted to discuss the notice and provide evidence of compliance; and (viii) a brief statement describing the responsible party’s right to request further review, pursuant to subsection (F), below. F. Option for Board Review . Persons receiving a Notice of Administrative Fine may request Board review. The request for Board consideration must be in writing, must be received by the District Secretary within ten (10) calendar days from the date of the notice and must include contact information, an explanation of the basis for the request, and any supporting documentation said person(s) wish to provide to the Board for review and consideration. District staff will review the petitioner’s request and will make a recommendation to the Board in light of its investigation. The District will provide notice of the date, time and place for Board consideration by electronic means, facsimile or first class mail sent to the return addressee indicated on the written request. G. Any fines assessed pursuant to the Notice of Administrative Fines must be timely paid notwithstanding the filing of a request for Board review. At the time of Board review, the petitioner may, address the Board and respond to the charges to show good cause why the fine should not be imposed; however, the customer is not entitled to a full judicial-type hearing with cross examination, sworn testimony, etc. In accordance with the provisions of Government Code Section 53069.4, the Board’s determination shall be final and conclusive, and shall be deemed confirmed, if not appealed within 20 calendar days to the Superior Court of the County of San Diego. 73-1 Adopted 2/03/2010 SECTION 73 ADDITIONAL DISTRICT REMEDIES Each day during which a violation commences or continues shall constitute a separate violation which may be so prosecuted. In addition to, or on lieu of any damages, fines or other remedies provided in any other section of this Code, at the District’s sole and absolute discretion, the District may enforce any other remedies available to it in law or equity. 73.01 OTHER REMEDIES OF DISTRICT A. Collection of Unpaid Bills on Tax Roll. Pursuant to the provisions of the Health and Safety Code, commencing with Section 5470, the District may cause delinquent charges for services to be collected on the tax roll in the same manner as its general taxes. B. Costs of Suit. Any person who violates any provision of this Code of Ordinance shall be liable for costs of any civil suit required to enforce the District’s rights, including but not limited to reasonable attorney’s fees in accordance with Civil Code Section 1882.2. The provisions of Civil Code Section 1882 et seq. are incorporated herein by reference. This Article shall be interpreted so as to be consistent with Civil Code Sections 1882 et seq. C. Reward. In accordance with Government Code Section 53069.5, the District may offer and pay a reward, in an amount determined by the District, for information leading to the determination of the identity of, and the apprehension of, any person whose willful misconduct results in injury or death to any person or who willfully damages or destroys any property of the District or any property of any other local agency or state or federal agency located within the boundaries of the District. The person who has willfully damaged or destroyed such property shall be liable for the amount of any reward paid pursuant to this section. D. Parental liability for Acts of Minors. If a violation is due to the acts of a minor child, the minor and his or her parents or guardians, as applicable, shall be jointly and severally liable to the maximum extent allowed by law, including parental liability pursuant to Section 1714.1 of the California Code of Civil Procedure, as hereafter amended or renumbered. E. Backflow testing; Prosecution. A person is guilty of a misdemeanor in connection with the violation of any provision of the California Code of Regulations concerning backflow testing, including non-compliance with any order to test, knowingly filing a false statement or report concerning any information required by the District or failure to use a person qualified to conduct the testing. Such misdemeanor is punishable by a fine of up to $500 or by imprisonment not exceeding 30 days. Each day of a violation is a separate offense. F. Sewer Service Violation; Prosecution. Pursuant to Section 71689.27 of the Water Code of the State of California, upon conviction of a violation of any ordinance or provision of this Code concerning the sewer system the person shall be punished by being imprisoned in the county jail. G. Theft of Utility Services, Water or Waterworks; Prosecution. Pursuant to Sections 498, 624 and 625 of the Penal Code of the State of California, theft of District facilities or theft of water or other utility services, including theft through unauthorized connections, may be prosecuted as a crime. 73-2 Adopted 2/03/2010 H. Prosecution of Code Violations. The District may, at its option, prosecute or cause to be prosecuted any violation of this Code of Ordinance or any other Ordinance of the District as a misdemeanor, pursuant to Section 71600 of the California Water Code. I. Receipt or Purchase of Stolen Property; Prosecution. Pursuant to Section 496a of the Penal Code of the State of California, purchase or receipt of stolen property belonging to the water system, may be prosecuted as a crime. J. Junk Dealers and Recyclers; Remedies. To the extent provided by law, including the provisions of AB844, approved by the Governor and chaptered in September of 2008, the District will pursue remedies available through or against any junk dealer or recycler that purchases any District property without prior written authorization from District. 73.02 NOTICE TO DISTRICT CONCERNING VIOLATIONS Any person noticing or discovering an unauthorized connection to the District’s sewer, water or recycled water system from a parcel owned or occupied by such person must notify the District immediately. If the unauthorized connection affects a parcel owned by the person, he or she must remove the unauthorized connection immediately and must notify the District. If the person rents or leases the affected parcel, the person shall provide the District the name and contact information of the owner of the parcel. 73.03 SEVERABILITY If any portion of any chapter, section, subsection, paragraph, sentence, clause, or phrase of this Article is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct, independent and severable provision and such holding shall not affect the validity of the remaining portions hereof. STAFF REPORT TYPE MEETING: Regular Board MEETING DATE: October 7, 2015 PROJECT: DIV. NO.: ALL SUBMITTED BY: Michael Kerr, Information Technology Manager APPROVED BY: Adolfo Segura, Assistant Chief, Admin/IT Services Geoff Stevens, Chief Information Officer German Alvarez, Assistant General Manager Mark Watton, General Manager SUBJECT: REPLACEMENT AND UPGRADE OF TELECOMMUNICATION SERVICES FOR FISCAL YEARS 2016-2020 GENERAL MANAGER’S RECOMMENDATION: That the Board approve the issuance of a purchase order to Cox Communications in the amount of $630,000.00 for five (5) years for telecommunication, facility connectivity, and internet services. COMMITTEE ACTION: Please see “Attachment A”. PURPOSE: To authorize the General Manager to enter into a five (5) year agreement with Cox Communications for services necessary to support the District’s business critical telecommunication needs. This agreement includes local, long-distance and E-911 phone service, backup Internet service, SCADA and network connectivity for District facilities. ANALYSIS: Telecommunication services are essential to District operations. Over the past 12 years, the District has utilized AT&T as its telecommunication service carrier. Recently, Cox Communications, and a number of other telecommunication service brokers, began to offer services in the District’s footprint area. Staff began to investigate the service offerings being provided by these carriers. As part of the research and vendor recommendation, staff took into account performance and reliability-based service levels, customer service, connectivity circuits to District rural facilities, consolidation of service administration and potential cost savings. Background: The District’s current telecommunication service carrier, AT&T, requires management of four (4) different service accounts, with payments to four (4) different processing centers. This combination places a significant amount of monthly administrative overhead on District staff. Additionally, over the past three (3) years, AT&T has assigned five (5) different account managers to the District, which has made it difficult to obtain consistent and reliable vendor support. AT&T’s response to District requests are often delayed and requires extensive follow-up by staff. Connectivity Service: Currently, AT&T and other telecommunication service carriers, offer limited or no circuit connectivity to many of the District’s rural facilities. It is the District’s desire to extend physical network connectivity to the outlying rural facilities, which currently rely solely on wireless radio connectivity for SCADA and security services. With the growing radio frequency traffic in the District’s rural footprint, connectivity, reliability, security, and performance issues continue to be a consistent concern. To remedy these issues, physical circuit connectivity offers the best solution. The existing wireless radio network will remain as a backup transmission system during the remainder of its useful life. Service consolidation to one (1) vendor will also be of great benefit as support needs will be directed to one (1) call center. Requirements: Staff conducted an analysis of current and future District telecommunication service needs. Requirements were also developed to include local, long-distance, E-911 (enhanced 911), Internet, field connectivity, and customer service support. Staff solicited quotes from three (3) vendors: Cox Communications, Cogent Communications, and AT&T. Of the quotes submitted, staff received one (1) qualified quote from Cox Communications that met all of the District’s requirements. Cogent Communications did not meet the District’s listed requirements as they required extensive time and financial resources to meet the District’s needs. AT&T, although currently providing local and long-distance services for the District, was deemed unresponsive for the proposed network connectivity and E-911 requested services. Selection Recommendation: Based on the District’s requirements, staff conducted a services analysis (Attachment B). The panel consisted of the Purchasing & Facilities Manager, Assistant Chief of Admin & IT Services, and IT Manager. The decision analysis was based on services offered, consolidation of services with one vendor, and cost. Below is an informational table of the providers and the District’s required services. Of the requested combined services, Cox Communications proved to be the best choice as they are able to readily provide all of the District’s required services and are within budget. Cogent, one of the carrier broker providers, could potentially provide these services, however, the cost would amount to $673,000 per year due to the unavailability of infrastructure in the requested areas. IT staff also reached out to AT&T, the District’s current telecommunication provider, however, they were deemed unresponsive, as they did not respond to our service request. Services Offered Providers Local/Long Distance E-911 Internet Network/Facility Connectivity Yearly Cost AT&T Yes No Yes Unresponsive $125,000 Cox Yes Yes Yes Yes $126,000 Cogent No No Yes Yes $673,000 *In preparation for these services, staff also researched cooperative purchasing organizations within the state to include CalNet (California Network/Technology) and NASPO (National Association of State Procurement Officials); standard pricing for internet connectivity and activation ranged from $375.00 to $700.00 per month per site for services, which far exceeds what staff received from Cox proposed pricing. In the event of unsatisfactory service and/or any extended connectivity disruptions, the District will have the option to cancel services during the contract period. The District will continue to maintain the existing Firetide wireless network as a backup to the primary physical circuit connectivity network in the North part of our service footprint. Upon the end of its useful life, the Firetide Wireless network will not be upgraded nor replaced. Replacing wireless components in the North and installing new in the South and Central service footprint, would incur an approximate cost of $400,000.00, plus an annual recurring support contract of $40,000. Additionally, by combining these services, the District will also eliminate an external recurring contract of $25,000, which currently supports the maintenance of the existing Firetide wireless network. The transition to physical circuit connectivity with Cox Communications will result in projected operational savings of $725,000 throughout five (5) service years. The new services will also be managed by internal IT staff. FISCAL IMPACT: Joe Beachem, Chief Financial Officer O&M Totals: As in previous years, monies for these services have been budgeted in the IT O&M budget, which are currently available for FY2016. Contract service payment will be executed on a monthly schedule totaling $126,000.00 per fiscal year, or $630,000.00 over five (5) years. No increase in the overall IT O&M budget is expected. Capital Totals: The capital costs for the hardware devices (routers, switches, and firewalls) total $45,000.00 and will be charged to CIP 2569, Metro Ethernet Implementation/District Facilities. This account has a FY2016 budget of $100,000.00. After this expenditure, the CIP will have a remaining balance of $55,000.00. The Project Manager has reviewed the budget and has determined that there is sufficient funding to complete CIP 2569. STRATEGIC GOAL: These items are in support of the District’s required services and Strategic Plan, which specifically improve the overall operating costs and ensures business continuity. LEGAL IMPACT: None. ATTACHMENTS: Attachment A - Committee Action Report Attachment B - Services Analysis ATTACHMENT A SUBJECT/PROJECT: REPLACEMENT AND UPGRADE OF TELECOMMUNICATION SERVICES FOR FISCAL YEARS 2016-2020 COMMITTEE ACTION: The Finance, Administration, and Communications Committee reviewed this item at a meeting held on September 23, 2015 and the following comments were made: Staff is requesting that the board approve the issuance of a purchase order to Cox Communications for telecommunications, facility connectivity, and internet services in the amount of $630,000 for 5 years. It was indicated that over the past 12 years, the District has utilized AT&T as its telecommunications service carrier. About five years ago, Cox Communications, and a number of other carrier service brokers began to offer services in and around the Otay Water District’s service area. To seek possible improved services, reliability of connection, and extended coverage to District facilities, staff reviewed service options which are now available within the District’s service area. Staff created a needs analysis for required services which included local/long-distance, E-911, internet, and field connectivity. Staff solicited quotes from three vendors and of the quotes submitted, one met the District’s requirements and has the infrastructure in place for the requested services. Cox Communication’s proposal met the District’s requirements to also include consolidation of services, telecom requirements/services, and cost. To validate the cost of the services, staff also reached out to cooperative purchasing organizations within the State to include CalNet (California Network/Technology) and NASPO (National Association of State Procurement Officials) and researched pricing based on the District’s area of requirements. Based on available competitive pricing and District requirements, staff concluded that Cox Communication’s provided the best overall value for required services. Services through Cox Communications will allow for physical connectivity at operational facilities which will provide for enhanced security, disaster recovery, and improved service delivery. IT staff worked with the District’s Operations and Engineering Departments and identified over 50 operational facilities that will be physically connected to the District’s system, which includes rural areas of service, reservoirs, pump and hydro stations in geographically isolated and non-densely populated areas. Additionally, the services will be managed by the District’s internal IT staff. Funds for these services have been budgeted in the FY2016 IT O&M budget. The capitol costs for the hardware devices (routers, switches, firewalls) will be charged to CIP-2569. In response to an inquiry from the committee, staff indicated that the services that are being contracted is for “hard wired” services. This service will allow the District to avoid having to build the wireless infrastructure for the Southern portion of the District for both SCADA and security purposes. Staff indicated that the cost for a “hard wired” network is more cost efficient than wireless. The current wireless system is also on an open channel and is subject to interference and other issues. It was indicated that the channels are becoming more congested and the District plans to phase out the wireless services in the future. Cox Communications services is more reliable and they now provide services in the remote areas of the District which was not available in the past. Communications technology environment is changing and the District would like to go back to a wired/cable service. Wired services is also more cost effective today, than wireless services. Staff shared that the District had bid for “wired” services five years ago and Cox Communications’ bid was approximately $3 million. At that time, it was much more cost effective to go wireless. The economies have changed as they have expanded their network further into the District’s service area. Staff will also benefit by streamlining the billing process. Currently, the District receives four different bills from AT&T which are charged to four different cost centers. Cox Communications will forward one consolidated bill to the District which will be paid monthly. The Committee indicated that during the last fire storm, the communications lines had burned and the only way to make phone calls was through satellite services. The Committee inquired if a fire storm were to occur again, burning the communications lines once again, how would the District communicate with its outlying facilities. Staff indicated that the wireless network would provide back-up. Staff noted that the wireless network would be maintained as backup as long as the District does not need to continue to put significant funds into maintaining it. There may be outlying facilities that the District may want to make an exception for, however, the current plan is to phase out the wireless services at some point in the future. In response to another inquiry from the Committee, staff indicated that each site will have a data speed of 1.5 MB per second. The wireless service provides 20 to 40 MB per second, but it varies based on traffic and weather. Staff noted that 1.5 MB per second, however, is more than adequate for the District’s needs. The data size that is being transmitted over the lines is about 35 to 40 KB. Staff indicated that if it is needed, the speed can be increased to 3 to 5 MB per second. The cost would be higher though. Upon completion of the discussion, the committee supported staffs’ recommendation and presentation to the full board on the consent calendar. ATTACHMENT B DISTRICT REQUIRED SERVICES AT&T COGENT COMMUNICATIONS COX COMMUNICATIONS Otay Facility Physical Address L/LD E-911 INT N/FC L/LD E-911 INT N/FC L/LD E-911 INT N/FC Administration Building 2554 Sweetwater Springs Blvd Yes No Yes UR No No Yes Yes Yes Yes Yes Yes Treatment Plant 11901 Singer Lane Yes No Yes UR No No Yes Yes Yes Yes Yes Yes 657-1 Reservoir 1156 Bernardino Yes No UR UR No No Yes Yes Yes Yes Yes Yes Pointe Hydro PS 10105 Pure Waters Court Yes No UR UR No No Yes Yes Yes Yes Yes Yes 1004-2 PS 1306 Buena Vista Ave Yes No UR UR No No Yes Yes Yes Yes Yes Yes 1004-2 Reservoir 1828 La Presa Avenue Yes No UR UR No No Yes Yes Yes Yes Yes Yes Summit Chlorine Station 444 Ruxton Avenue Yes No UR UR No No Yes Yes Yes Yes Yes Yes 1100-1 Hydro PS 475 Coastal Hills Drive Yes No UR UR No No Yes Yes Yes Yes Yes Yes 803-2 Reservoir 2568 Pence Drive Yes No UR UR No No Yes Yes Yes Yes Yes Yes 978-1 PS 1612 Vista Grande Road Yes No UR UR No No Yes Yes Yes Yes Yes Yes 1200 PS 2542 Pence Drive Yes No UR UR No No Yes Yes Yes Yes Yes Yes 1200-1 Reservoir 1697 Burris Drive Yes No UR UR No No Yes Yes Yes Yes Yes Yes Cottonwood Hydro PS 2508 Windriver Road Yes No UR UR No No Yes Yes Yes Yes Yes Yes Key: L/LD – Local/Long Distance | INT – Internet | N/FC – Network/Facility Connectivity | UR - Unresponsive DISTRICT REQUIRED SERVICES AT&T COGENT COMMUNICATIONS COX COMMUNICATIONS Otay Facility Physical Address L/LD E-911 INT N/FC L/LD E-911 INT N/FC L/LD E-911 INT N/FC 711-1 PS 10391 Otay Lakes Road Yes No UR UR No No Yes Yes Yes Yes Yes Yes 624-1 Reservoir 10389 Otay Lakes Road Yes No UR UR No No Yes Yes Yes Yes Yes Yes 1296-1 PS 3102 Vista Diego Road Yes No UR UR No No Yes Yes Yes Yes Yes Yes 1296-1 Reservoir 13635 Bear Mt Way Yes No UR UR No No Yes Yes Yes Yes Yes Yes Vista Diego Hydro PS 3151 Vista Diego Road Yes No UR UR No No Yes Yes Yes Yes Yes Yes 1485-1 Reservoir 15008 Lyons Valley Road Yes No UR UR No No Yes Yes Yes Yes Yes Yes 1485-2 PS 14303 Lyons Valley Road Yes No UR UR No No Yes Yes Yes Yes Yes Yes 1655-1 Hydro PS 14810 Presilla Drive Yes No UR UR No No Yes Yes Yes Yes Yes Yes 458-1 Reservoir 651 Barrow Drive Yes No UR UR No No Yes Yes Yes Yes Yes Yes 680-1 Recycled PS 1680 Maxwell Road Yes No UR UR No No Yes Yes Yes Yes Yes Yes Hidden Mountain Sewer LS 1256 Hidden Mountain Drive Yes No UR UR No No Yes Yes Yes Yes Yes Yes 485-1 Reservoir 996 East H Street Yes No UR UR No No Yes Yes Yes Yes Yes Yes 624-3 Reservoir 1230 Eastlake Pkwy Yes No UR UR No No Yes Yes Yes Yes Yes Yes 711-1 Reservoir 1034 Park Meadows Road Yes No UR UR No No Yes Yes Yes Yes Yes Yes 980-1 PS 2406 Otay Lakes Road Yes No UR UR No No Yes Yes Yes Yes Yes Yes 624-2 Reservoir 2010 Gotham Yes No UR UR No No Yes Yes Yes Yes Yes Yes 944 Recycled PS 1390 S Greensview Drive Yes No UR UR No No Yes Yes Yes Yes Yes Yes Key: L/LD – Local/Long Distance | INT – Internet | N/FC – Network/Facility Connectivity | UR – Unresponsive DISTRICT REQUIRED SERVICES AT&T COGENT COMMUNICATIONS COX COMMUNICATIONS Otay Facility Physical Address L/LD E-911 INT N/FC L/LD E-911 INT N/FC L/LD E-911 INT N/FC 850-3 Reservoir 12887 Wieghorst Way Yes No UR UR No No Yes Yes Yes Yes Yes Yes 832-1 PS 12176 Campo Road Yes No UR UR No No Yes Yes Yes Yes Yes Yes 832-1 Reservoir 12118 Campo Road Yes No UR UR No No Yes Yes Yes Yes Yes Yes 850-2 PS 11880 Campo Road Yes No UR UR No No Yes Yes Yes Yes Yes Yes 1090-1 Reservoir 12300 Millar Anita Lane Yes No UR UR No No Yes Yes Yes Yes Yes Yes 1090-1 PS 3029 Miller Ranch Road Yes No UR UR No No Yes Yes Yes Yes Yes Yes 978-2 Reservoir 1124 Vista Grande Road Yes No UR UR No No Yes Yes Yes Yes Yes Yes 30’ Strip of Land Alta Road Yes No UR UR No No Yes Yes Yes Yes Yes Yes 944-1 PS 13255 Campo Road Yes No UR UR No No Yes Yes Yes Yes Yes Yes Calavo PS 3700 Avocado Blvd Yes No UR UR No No Yes Yes Yes Yes Yes Yes Russell Square Sewer PS 5139 ½ Russell Sq. Yes No UR UR No No Yes Yes Yes Yes Yes Yes Steele Canyon PS 11977 Singer Lane Yes No UR UR No No Yes Yes Yes Yes Yes Yes Cottonwood Meadows Sewer LS 3550 Par Four Drive Yes No UR UR No No Yes Yes Yes Yes Yes Yes 850-2 Reservoir 2105 Ledge Ave Yes No UR UR No No Yes Yes Yes Yes Yes Yes 624-1 PS 1503 Wueste Road Yes No UR UR No No Yes Yes Yes Yes Yes Yes 711-3 Reservoir 520 Hunte Parkway Yes No UR UR No No Yes Yes Yes Yes Yes Yes 980-1 Reservoir 360 Hunte Parkway Yes No UR UR No No Yes Yes Yes Yes Yes Yes Key: L/LD – Local/Long Distance | INT – Internet | N/FC – Network/Facility Connectivity | UR - Unresponsive STAFF REPORT TYPE MEETING: Regular Board MEETING DATE: October 7, 2015 SUBMITTED BY: Kevin Cameron Associate Civil Engineer Bob Kennedy Engineering Manager PROJECT: VARIOUS DIV. NO. ALL APPROVED BY: Rod Posada, Chief, Engineering German Alvarez, Assistant General Manager Mark Watton, General Manager SUBJECT: Award of As-Needed Coating Inspection Services Contract to Corrpro Companies, Inc. – an Aegion Company in an amount not- to-exceed $175,000 for Fiscal Years 2016 through 2018 GENERAL MANAGER’S RECOMMENDATION: That the Otay Water District (District) Board of Directors (Board) award a professional As-Needed Coating Inspection Services contract to Corrpro Companies, Inc. – an Aegion Company (Corrpro) and to authorize the General Manager to execute an agreement with Corrpro in an amount not-to-exceed $175,000 for a period of three (3) fiscal years (FY 2016 through FY 2018), ending June 30, 2018. COMMITTEE ACTION: Please see Attachment A. PURPOSE: To obtain Board authorization for the General Manager to enter into a professional As-Needed Coating Inspection Services agreement with Corrpro in an amount not-to-exceed $175,000 for a period of three (3) fiscal years (FY 2016 through FY 2018), ending June 30, 2018. 2 ANALYSIS: The District will require the services of a professional coating inspection consultant in support of the District’s Capital Improvement Program (CIP), and more specifically the Corrosion Control Program for steel reservoirs, for the next three (3) fiscal years. Due to the strict requirements for the surface preparation and coating application on water storage tanks, the District uses a third party coating inspector to monitor, document, and verify coatings are applied per the coating manufacturer’s specifications. The District requires the coating inspector be certified by the National Association of Corrosion Engineers (NACE) as a Level III Coating Inspector. The Coating Inspector tasks include, but are not limited to, providing daily reports of the contractors activities, document ambient temperatures, coating thicknesses, and providing overall quality control for the recoating procedures. It is more efficient and cost effective to issue an as-needed contract for coating inspection services which will provide the District with the ability to obtain consulting services in a timely and efficient manner. This concept has also been used in the past for other disciplines such as traffic engineering, construction management, geotechnical, and environmental services. The District will issue task orders to the consultant for specific projects during the contract period. The consultant will then prepare a detailed scope of work, schedule, and fee estimate for each task order assigned under the contract. Upon written task order authorization from the District, the consultant shall then proceed with the project as described in the scope of work. The anticipated CIP projects that are estimated to require coating inspection services for the duration of this contract are listed below: CIP DESCRIPTION ESTIMATED COST P2545 980-1 Reservoir Interior/Exterior Coating & Upgrades $50,000 P2533 1200-1 Reservoir Interior/Exterior Coating & Upgrades $30,000 P2543 850-1 Reservoir Interior/Exterior Coating & Upgrades $35,000 P2518 803-3 Reservoir 2-year Warranty Inspection & Repairs $10,000 P2519 832-2 Reservoir 2-year Warranty Inspection & Repairs $10,000 P2593 624-2 Reservoir 2-year Warranty Inspection & Repairs $10,000 TOTAL: $145,000 3 The coating inspection scopes of work for the above projects are estimated from preliminary information and past projects. Therefore, staff believes that a $175,000 cap on the As-Needed Coating Inspection Services contract is adequate, while still providing additional capacity for unforeseen support needs by the District. This As-Needed Coating Inspection Services contract does not commit the District to any expenditure until a task order is approved to perform work on a CIP project. The District does not guarantee work to the consultant, nor does the District guarantee that it will expend all of the funds authorized by the contract on professional services. The District solicited for coating inspection services by placing an advertisement on the Otay Water District’s website on July 2, 2015 and with various other publications including the San Diego Daily Transcript. Six (6) firms submitted a letter of interest and a statement of qualifications. The Request for Proposal (RFP) for As- Needed Coating Inspection Services was sent to all six (6) firms resulting in six (6) proposals received on August 6, 2015. The firms are listed below: Bay Area Coating Consultants, Denair, CA Corrpro, San Diego, CA CSI Services, Santa Clarita, CA HDR, San Diego, CA MCS Inspection Group, Paso Robles, CA RF Yeager, Lakeside, CA In accordance with the District’s Policy 21, staff evaluated and scored all written proposals. Corrpro received the highest score for their services based on their experience, understanding of the scope of work, proposed method to accomplish the work, and their composite hourly rate. Corrpro was the most qualified consultant with the best overall rating or ranking. A summary of the complete evaluation is shown in Attachment B. Corrpro submitted the Company Background Questionnaire as required by the RFP and staff did not find any significant issues. In addition, staff checked their references and performed an internet search on the company. Staff found the references to be excellent and did not find any outstanding issues with the internet search. 4 FISCAL IMPACT: Joe Beachem, Chief Financial Officer The funds for this contract will be expended from the Fiscal Years 2016, 2017, and 2018 budgets for a variety of projects, as previously noted above. This contract is for as-needed professional services based on the District’s need and schedule, and expenditures will not be made until a task order is approved by the District for the consultant’s services on a specific CIP project. Based on a review of the financial budgets, the Project Manager anticipates that the budgets will be sufficient to support the professional as-needed consulting services required for the CIP projects noted above. The Finance Department has determined that, under the current rate model, the funds to cover this contract are available as budgeted for these projects. STRATEGIC GOAL: This Project supports the District’s Mission statement, “To provide high value water and wastewater services to the customers of the Otay Water District in a professional, effective, and efficient manner” and the General Manager’s Vision, “A District that is at the forefront in innovations to provide water services at affordable rates, with a reputation for outstanding customer service.” LEGAL IMPACT: None. KC/BK:jf P:\WORKING\As Needed Services\Coating Inspection\Staff Report\10-7-15-Staff Report-As-Needed Coating Inspection Services (KC-BK).docx Attachments: Attachment A – Attachment A – Committee Action Attachment B – Summary of Proposal Rankings ATTACHMENT A SUBJECT/PROJECT: VARIOUS Award of As-Needed Coating Inspection Services Contract to Corrpro Companies, Inc. – an Aegion Company in an amount not-to-exceed $175,000 for Fiscal Years 2016 through 2018 COMMITTEE ACTION: The Engineering, Operations, and Water Resources Committee (Committee) reviewed this item at a meeting held on September 22, 2015, and the following comments were made: Staff recommended that the Board award a professional As-Needed Coating Inspection Services contract to Corrpro Companies, Inc. – an Aegion Company (Corrpro) and to authorize the General Manager to execute an agreement with Corrpro in an amount not- to-exceed $175,000 for a period of three (3) fiscal years (FY 2016 through FY 2018), ending June 30, 2018. Staff indicated that the As-Needed contract will allow the District to obtain consulting services in a timely and efficient manner on an as-needed basis. It was noted that a list of proposed CIP projects is provided on page 2 of the staff report and that a $30,000 buffer is included in the contract amount for future unanticipated work. Staff indicated that the Coating Inspector will be utilized to monitor and document the recoating process on steel reservoirs. The coatings applied to potable water tanks require stringent application guidelines in order to meet the manufacturer’s specifications and the state’s drinking water regulations. Staff discussed the selection process and indicated that it was in accordance of the District’s Policy 21. Six (6) firms submitted a proposal and the results of the analysis are shown in Attachment B of the staff report. Corrpro received the highest scored based on their experience, understanding of the scope of work, proposed method to accomplish the work, and their composite hourly rate. Staff checked Corrpro’s references, reviewed their Company Background Questionnaire form, and performed an internet search on the company and did not find any significant issues. It was noted that Corrpro’s references rated them highly and would use them again on future contracts. The Committee inquired if the services were solely for tanks or does it also cover the corrosion of pipelines. Staff stated that this contract is specifically for tank recoating. However, the District does maintain separate contracts for consultants who specialize in cathodic protection for pipelines. The Committee inquired if there was an analysis or comparison of the overall costs between as-needed services versus hiring a full-time District employee to perform inspections or other services. Staff stated that a comparative has not been done at this time. It was discussed that the District focuses on an hourly rate approach for projects that need inspection or other services. Staff believes that this approach is more cost efficient. In the past, staff has analyzed the number of hours performed by as-needed consultants; which is less than a full- time employee. Staff also takes into consideration the need of a specialized individual for certain projects and potential liabilities that may be associated with projects. Following the discussion, the committee recommended presentation to the full board as a consent item. ATTACHMENT B SUBJECT/PROJECT: VARIOUS Award of As-Needed Coating Inspection Services Contract to Corrpro Companies, Inc. – an Aegion Company in an amount not-to-exceed $175,000 for Fiscal Years 2016 through 2018 Qualifications of Team Responsiveness and Project Understanding Technical and Management Approach INDIVIDUAL SUBTOTAL - WRITTEN AVERAGE SUBTOTAL - WRITTEN Proposed Rates* Consultant's Commitment to DBE TOTAL SCORE 30 25 30 85 85 15 Y/N 100 Poor/Good/ Excellent Dan Martin 27 23 26 76 Jeff Marchioro 27 23 26 76 Brandon DiPietro 28 22 25 75 Jon Chambers 27 22 25 74 Charles Mederos 24 24 22 70 Dan Martin 27 23 27 77 Jeff Marchioro 27 23 25 75 Brandon DiPietro 29 23 27 79 Jon Chambers 26 23 26 75 Charles Mederos 23 23 27 73 Dan Martin 27 23 28 78 Jeff Marchioro 27 23 28 78 Brandon DiPietro 28 22 25 75 Jon Chambers 28 23 27 78 Charles Mederos 22 22 28 72 Dan Martin 27 23 26 76 Jeff Marchioro 28 25 28 81 Brandon DiPietro 28 22 26 76 Jon Chambers 27 23 25 75 Charles Mederos 27 23 25 75 Dan Martin 25 21 24 70 Jeff Marchioro 26 21 24 71 Brandon DiPietro 26 20 24 70 Jon Chambers 24 22 24 70 Charles Mederos 22 22 21 65 Dan Martin 28 24 28 80 Jeff Marchioro 27 23 27 77 Brandon DiPietro 29 24 28 81 Jon Chambers 27 24 26 77 Charles Mederos 27 23 25 75 Firm BACC Corrpro CSI HDR MCS Yeager Fee $198 $162 $190 $295 $208 $255 Score 11 15 12 1 10 5 *Note: Review Panel does not see or consider proposed fee when scoring other categories. The proposed fee is scored by the PM, who is not on the Review Panel. ATTACHMENT BSUMMARY OF PROPOSAL RANKINGS As-Needed Coating Inspection Services FY 2016-2018 WRITTEN REFERENCES Bay Area Coating Consultants (BACC)74 11 Y 85 76 15 Y 91 MAXIMUM POINTS Excellent CSI Services 76 12 Y 88 Corrpro HDR 77 1 Y 78 MCS Inspection Group 69 10 Y 79 RATES SCORING CHART R F Yeager 78 5 Y 83 STAFF REPORT TYPE MEETING: Regular Board MEETING DATE: October 7, 2015 SUBMITTED BY: Kevin Cameron Associate Civil Engineer Bob Kennedy Engineering Manager PROJECT: P2529-001103 P2530-001103 DIV. NO. 1 APPROVED BY: Rod Posada, Chief, Engineering German Alvarez, Assistant General Manager Mark Watton, General Manager SUBJECT: Award of a Construction Contract to Advanced Industrial Services, Inc. for the 711-1 & 711-2 Reservoir Interior/ Exterior Coatings & Upgrades Project GENERAL MANAGER’S RECOMMENDATION: That the Otay Water District (District) Board of Directors (Board) award a construction contract to Advanced Industrial Services, Inc. (AIS) and to authorize the General Manager to execute a construction contract with AIS for the 711-1 & 711-2 Reservoir Interior/Exterior Coatings & Upgrades Project in an amount-not-to exceed $1,195,695 (see Exhibit A for Project location). COMMITTEE ACTION: Please see Attachment A. PURPOSE: To obtain Board authorization for the General Manager to enter into a construction contract with AIS for the 711-1 & 711-2 Reservoir Interior/Exterior Coatings & Upgrades Project in an amount-not-to exceed $1,195,695. 2 ANALYSIS: The 711-1 and 711-2 Reservoirs are two of three potable water storage facilities in the 711 pressure zone that serve the Central Area of the District. The 711-1 Reservoir is a 3.1 million gallon (MG) steel tank that was originally constructed in 1973. The 711-2 Reservoir is a 2.3 MG steel tank that was constructed in 1991. At the time of the completion of the 711-2 construction, the 711-1 was recoated on the interior and exterior surfaces. In June 2013, the District’s corrosion consultant, V&A Consulting Engineers, completed a Corrosion Control Program (CCP) that addressed the installation, maintenance, and monitoring of corrosion protection systems for the District’s steel reservoirs and buried metallic piping. The CCP included a reservoir maintenance schedule that showed the 711-1 and the 711-2 Reservoirs were due to be recoated on both the interior and exterior surfaces. In addition to replacing the coatings of the reservoirs, structural upgrades will be added to comply with the current American Water Works Association (AWWA) and the Occupational Safety and Health Administration standards for both Federal (OSHA) and State (Cal-OSHA) levels. An in-service internal and external inspection was completed in March 12, 2015 by HDR, Inc. (HDR). The recommended coating and structural upgrades, developed with input from engineering and operations staff, are as follows: replace the twenty-four (24) year old coating on the interior and exterior surfaces, replace the existing level indicators, install new roof railings, install a new fall prevention device on the interior ladder, modify anode access ports, replace all anodes, replace the roof vents, install new safety cable lanyards, and add miscellaneous tank penetrations for chlorination and sampling. These upgrades will ensure compliance with AWWA, OSHA, and Cal-OSHA requirements as well as upgrade antiquated equipment on the tank. The Project was advertised on July 24, 2015 on the District’s website and several other publications including the San Diego Union Tribune. A Pre-Bid Meeting was held on July 29, 2015, which was attended by five (5) contractors. By request, an additional Pre-Bid Meeting was held on August 5, 2015, and one (1) contractor attended. Three (3) addenda were sent out to all bidders and plan houses to address questions and clarifications to the contract documents during the bidding period. Bids were publicly opened on August 19, 2015, with the following results: 3 CONTRACTOR TOTAL BID AMOUNT 1 Advanced Industrial Services, Inc. Los Alamitos, CA $1,195,695.00 2 Blastco, Inc. Downey, CA $1,298,342.00 3 Simpson Sandblasting & Special Coatings, Inc. Fontana, CA $1,346,415.00 4 Paso Robles Tank, Inc. Laguna Hills, CA $1,592,500.00 5 Abhe & Svoboda, Inc. Alpine, CA $2,593,550.00 The Engineer's Estimate is $1,324,500 The evaluation process included reviewing all bids submitted for conformance to the contract documents. The lowest bidder, AIS, submitted a responsible bid and holds a Class A Contractor’s license which expires on January 31, 2016. AIS also holds a current QP-2 certification from the Society for Protective Coatings, which was also a requirement. Staff checked references, and the response from other agencies indicated AIS has performed excellent on similar projects. The proposed Project Manager has experience throughout California on similar projects and received excellent recommendations. The District has previously worked with AIS on the following interior and exterior reservoir coating projects; 803-3, 832-2, and most recently the 624-2 Reservoir in 2014, which was completed on time and under budget. They also completed the exterior coating on the 850-3 Reservoir in 2012. A background search of the company was performed on the internet and revealed no outstanding issues with this company. AIS submitted the Company Background and Company Safety Questionnaires as required by the Contract Documents. Staff verified that AIS is registered with the Department of Industrial Relations as required by Senate Bill SB 854. Staff has verified that the bid bond provided by Travelers Casualty and Surety Company of America is valid. Once AIS signs the contract, they will furnish the performance bond and labor and materials bond. Staff will verify both bonds prior to executing the contract. FISCAL IMPACT: Joe Beachem, Chief Financial Officer The total budget for CIP P2529, as approved in the FY 2016 budget, is $790,000. Total expenditures, plus outstanding commitments and forecast, are $753,681. See Attachment B-2 for the budget detail. 4 The total budget for CIP P2530, as approved in the FY 2016 budget, is $1,040,000. Total expenditures, plus outstanding commitments and forecast, are $960,549. See Attachment B-1 for the budget detail. Based on a review of the financial budget, the Project Manager anticipates that the budget is sufficient to support the Project. The Finance Department has determined that, under the current rate model, 100% of the funding will be available from the Replacement Fund. STRATEGIC GOAL: This Project supports the District’s Mission statement, “To provide high value water and wastewater services to the customers of the Otay Water District in a professional, effective, and efficient manner” and the General Manager’s Vision, “A District that is at the forefront in innovations to provide water services at affordable rates, with a reputation for outstanding customer service.” LEGAL IMPACT: None. KC/BK:jf P:\WORKING\CIP P2529 & P2530 - 711-1 & 2 Reservoir Int-Ext Coating\Staff Reports\10-7-15, Staff Report 711-1 & 711-2 Reservoir Coating(KC-BK).docx Attachments: Attachment A – Committee Action Attachment B-1 – Budget Detail for P2529 Attachment B-2 – Budget Detail for P2530 Exhibit A – Project Location for 711-1 & 711-2 ATTACHMENT A SUBJECT/PROJECT: P2529-001103 P2530-001103 Award of a Construction Contract to Advanced Industrial Services, Inc. for the 711-1 & 711-2 Reservoir Interior/ Exterior Coatings & Upgrades Project COMMITTEE ACTION: The Engineering, Operations, and Water Resources Committee (Committee) reviewed this item at a meeting held on September 22, 2015, and the following comments were made: Staff recommended that the Board award a construction contract to Advanced Industrial Services, Inc. (AIS) and to authorize the General Manager to execute a construction contract with AIS for the 711-1 & 711-2 Reservoir Interior/Exterior Coatings & Upgrades Project in an amount-not-to exceed $1,195,695. Staff indicated that the interior and exterior coatings on the 711-1 and 711-2 Tanks are 20 years old and at the end of their useful life. Structural upgrades are also required to bring the reservoir up to current Federal and State OSHA standards as well as AWWA Standards. It was noted that structural upgrades include new water level indicators, sample ports, roof vents, safety cable lanyards, and also provide new cathodic anodes. Staff discussed the selection process and indicated that five (5) bids were received. The results are shown in the table on page 3 of the staff report. Staff stated that AIS submitted the lowest bid. Staff reviewed the bid for conformance and checked references which showed a good overall performance record. After review, it was determined that AIS submitted a responsive bid. It was indicated that AIS has previously worked with the District on the following recoating projects: 1) 803-3 Reservoir; 2) 832-2 Reservoir; and 3) 624-2 Reservoir in FY 2014 which were completed on time and under budget. In response to a question by the Committee, staff stated that a notification of the project will be sent to residents near the site area about 2-3 weeks prior to construction mobilization. The Committee recommended that staff send out a notification to the Salt Creek Golf Course as well. In response to a question by the Committee, staff stated that the life span of a steel tank is approximately 60 years and a concrete tank is approximately 100 years. Coatings on steel tanks are performed every 20 years. It was determined by staff that concrete tanks have a lower maintenance cost over the lifespan of the tank; therefore, in the future, the District plans to build new tanks out of concrete. It was noted that the District’s last three reservoirs were concrete tanks; the 640-1, 640-2, and 1296-3 Reservoir. Staff stated that regulations for tank coatings are getting more and more stringent, and in addition the coatings on metal tanks are becoming less resilient. Following the discussion, the committee recommended presentation to the full board as a consent item. ATTACHMENT B-1 – Budget Detail for P2529 SUBJECT/PROJECT: P2529-001103 P2530-001103 Award of a Construction Contract to Advanced Industrial Services, Inc. for the 711-1 & 711-2 Reservoir Interior/ Exterior Coatings & Upgrades Project Date Updated: 8/20/15 Budget 790,000 Planning Standard Salaries 13,000 12,442 558 13,000 Consultant Contracts 6,976 6,976 - 6,976 HDR ENGINEERING INC Regulatory Agency Fees 25 25 - 25 PETTY CASH CUSTODIAN Total Planning 20,001 19,443 558 20,001 Design Standard Salaries 20,000 4,115 15,885 20,000 Service Contracts 1,500 667 833 1,500 MAYER Service Contracts 224 224 - 224 SAN DIEGO UNION TRIBUNE Total Design 21,724 5,006 16,718 21,724 Construction Standard Salaries 65,000 1,855 63,145 65,000 Construction Contract 539,815 - 539,815 539,815 ADVANCED INDUSTRIAL SERVICES Service Contracts 55,000 - 55,000 55,000 SPECIALTY INSPECTION 20,000 - 20,000 20,000 ALYSON CONSULTING-CM 150 - 150 150 CLARKSON LAB & SUPPLY 1,000 - 1,000 1,000 WATCHLIGHT CORPORATION Professional Legal Fees 1,000 - 1,000 1,000 STUTZ ARTIANO SHINOFF Project Closeout 3,000 - 3,000 3,000 CLOSEOUT Project Contingency 26,991 - 26,991 26,991 5% CONTINGENCY Total Construction 711,956 1,855 710,101 711,956 Grand Total 753,681 26,304 727,377 753,681 Vendor/Comments Otay Water District P2529-711-2 Reservoir Interior/Exterior Coating CommittedExpenditures Outstanding Commitment & Projected Final Cost ATTACHMENT B-2 – Budget Detail for P2530 SUBJECT/PROJECT: P2529-001103 P2530-001103 Award of a Construction Contract to Advanced Industrial Services, Inc. for the 711-1 & 711-2 Reservoir Interior/ Exterior Coatings & Upgrades Project Date Updated: 8/20/15 Budget 1,040,000 Planning Standard Salaries 13,000 12,243 757 13,000 Consultant Contracts 6,976 6,976 - 6,976 HDR ENGINEERING INC Service Contracts - - - - - - - - Regulatory Agency Fees 25 25 - 25 PETTY CASH CUSTODIAN Total Planning 20,001 19,244 757 20,001 Design Standard Salaries 35,000 4,116 30,884 35,000 Service Contracts 1,500 667 833 1,500 MAYER 224 224 - 224 SAN DIEGO UNION TRIBUNE Total Design 36,724 5,007 31,717 36,724 Construction Standard Salaries 105,000 1,306 103,694 105,000 Construction Contract 655,880 - 655,880 655,880 ADVANCED INDUSTRIAL SERVICES Service Contracts 75,000 - 75,000 75,000 SPECIALTY INSPECTION 30,000 - 30,000 30,000 ALYSON CONSULTING-CM 150 - 150 150 CLARKSON LAB & SUPPLY 1,000 - 1,000 1,000 WATCHLIGHT CORPORATION Professional Legal Fees 1,000 - 1,000 1,000 STUTZ ARTIANO SHINOFF Project Closeout 3,000 - 3,000 3,000 CLOSEOUT Project Contingency 32,794 - 32,794 32,794 5% CONTINGENCY Total Construction 903,824 1,306 902,518 903,824 Grand Total 960,549 25,557 934,992 960,549 Vendor/Comments Otay Water District P2530-711-1 Reservoir Interior/Exterior Coating Committed Expenditures Outstanding Commitment & Projected Final Cost OTAY WATER DISTRICT711-1 & 711-2 Reservoirs Exterior/Interior Coatings ProjectLocation Map EXHIBIT A CIP P2529F P:\\WORKING\CIP P2529 & P2530 - 711-1 & 2 Reservoir Int-Ext Coating\Graphics\Exhibits-Figures\Reservoir Location Map Exhibit 0 600300 Feet 711-1 Reservoir CIP P2530 711-2 Reservoir O T A Y L A K E S R D H U N TE P K W YEASTLAKE P K W Y P A R K M E A D O W S R D G R EE N SVIE W D R !\ VICINITY MAP PROJECT SITE NTSDIV 5 DIV 1 DIV 2 DIV 4 DIV 3 ?ò Aä%&s ?p ?Ë F STAFF REPORT TYPE MEETING: Regular Board MEETING DATE: October 7, 2015 SUBMITTED BY: Jeff Marchioro Senior Civil Engineer Bob Kennedy Engineering Manager PROJECT: P2453- 002102 &003102 DIV. NO. 2 APPROVED BY: Rod Posada, Chief, Engineering German Alvarez, Assistant General Manager Mark Watton, General Manager SUBJECT: Approve First Amendments to Caltrans Utility Agreement Numbers 33592 and 33622 for SR-11 Utility Relocations GENERAL MANAGER’S RECOMMENDATION: That the Otay Water District (District) Board of Directors (Board) authorize the General Manager to execute First Amendments to Caltrans Utility Agreement Numbers 33592 and 33622 in the amounts of $439,088 and $69,118, respectively, for SR-11 Utility Relocations Projects (see Exhibit A for Project location). COMMITTEE ACTION: Please see Attachment A. PURPOSE: To obtain Board authorization for the General Manager to execute First Amendments to Caltrans Utility Agreement Numbers 33592 and 33622 in the amounts of $439,088 and $69,118, respectively, for SR-11 Utility Relocations Projects. 2 ANALYSIS: The District entered into two (2) separate Utility Agreements with Caltrans on July 23, 2013 and October 10, 2014 which included reimbursements to the District in the amounts of $961,521 and $74,000, respectively. The District has prior and superior rights at four (4) separate crossings associated with the SR-11 freeway starting at the SR-905 freeway and ending at Enrico Fermi Drive. Caltrans will reimburse the District for the total costs incurred by the District minus Depreciation and Betterment of the existing assets. Construction of the District’s relocations have been progressing through two (2) separate construction contracts with Coffman Specialties, Inc. (Coffman) and TC Construction Co., Inc. (TC Construction). Coffman’s contract is 88% complete. TC Construction’s work was completed and formally accepted on June 22, 2015. Amendments are required, per executed Utility Agreements, since actual costs exceeds 125% of each Utility Agreement amount. Actual construction costs, staff time, consultant fees, and other costs were underestimated when the claim letters and subsequent Utility Agreements were developed. Cost estimates for claim letters and Utility Agreements were developed as part of the planning phase before the start of the detailed design phase. The total costs incurred by the District, minus depreciation and betterment costs, are summarized in the table below. Utility Agreement No. 33592 (Sequence I) Utility Agreement No. 33622 (Blow off) Total Project Cost (includes Depreciation and Betterment) $1,455,135 $150,118 Caltrans Reimbursement including First Amendments -$1,400,609 -$143,118 Depreciation $38,479 $7,000 Betterment $16,047 $0 Net District Cost $54,526 $7,000 The $16,047 Betterment amount, shown in the table above, reflects the cost to upsize approximately 760 linear feet of relocated 10-inch pipe to 12-inch diameter. Caltrans will reimburse the District $1,543,727 in Fiscal Year 2016. 3 FISCAL IMPACT: Joe Beachem, Chief Financial Officer The total budget for CIP P2453, as approved in the FY 2016 budget, is $2,250,000. Total expenditures, plus outstanding commitments and forecast, accounting for relocations currently in construction are $1,455,135 and $150,118, for Utility Agreements 33592 and 33622, respectively. See Attachments B and C for budget details. Based on a review of the financial budget, the Project Manager anticipates that the budget for CIP P2453 is sufficient to support the Project. The Finance Department has determined that, under the current rate model, 100% of the funding will be available from the Replacement Fund. STRATEGIC GOAL: This Project supports the District’s Mission statement, “To provide high value water and wastewater services to the customers of the Otay Water District in a professional, effective, and efficient manner” and the General Manager’s Vision, “A District that is at the forefront in innovations to provide water services at affordable rates, with a reputation for outstanding customer service.” LEGAL IMPACT: None. JM/BK:mlc P:\WORKING\CIP P2453 SR-11 Utility Relocations\Staff Reports\BD 2015-07-10\BD 10-07-15 Staff Report Utility Agreement Amendments.docx Attachments: Attachment A – Committee Action Attachment B – Budget Detail UA 33592 Attachment C – Budget Detail UA 33622 Exhibit A – Location Map Exhibit B – Location Detail Map UA 33592 Exhibit C – Location Detail Map UA 33622 Exhibit D – Caltrans signed Amendments to Utility Agreements UA 33592 and UA 33622 ATTACHMENT A SUBJECT/PROJECT: P2453-002102 &003102 Approve First Amendments to Caltrans Utility Agreement Numbers 33592 and 33622 for SR-11 Utility Relocations COMMITTEE ACTION: The Engineering, Operations, and Water Resources Committee (Committee) reviewed this item at a meeting held on September 22, 2015, and the following comments were made: Staff recommended that the Board authorize the General Manager to execute First Amendments to Caltrans Utility Agreement Numbers 33592 and 33622 in the amounts of $439,088 and $69,118, respectively, for SR-11 Utility Relocations Projects. Staff stated that the District entered into two (2) separate Utility Agreements for SR-11 Utility Relocations Projects in calendar years 2013 and 2014. The agreement executed in 2013 included relocation of three District water mains of various sizes and materials. The agreement executed in 2014 included the relocation of a single 6-inch blow off. It was noted that the agreements were executed before the completion of the design phase. Staff stated that the Amendments are required since the actual costs exceeded 125% of each Utility Agreement amount. The District has prior and superior rights and Caltrans will reimburse for the total costs incurred minus Depreciation and Betterment of the existing assets. Staff indicated that depreciation was calculated based on a calculation that District staff have used, and Caltrans has accepted, for several years. The calculation includes straight- line depreciation over the life cycle adjusted by Engineering News Records (ENR) Construction Cost Indices (CCI). Page 2 of the staff report includes a breakdown of Depreciation and Betterment costs, and the net cost to the District. The Committee inquired if depreciation is factored into the CIP Budget in terms of managing the District’s finances. Staff stated that depreciation affects the District’s insurance. However, depreciation does not affect budgeting except for planned replacement of facilities nearing the end of their useful life. Staff stated that the blow off relocation is complete and the relocation of the three water mains is nearly completed. The Contractor is currently working on the final tie-in. Following the discussion, the committee recommended presentation to the full board as a consent item. ATTACHMENT B – Budget Detail SUBJECT/PROJECT: P2453-002102 &003102 Approve First Amendments to Caltrans Utility Agreement Numbers 33592 and 33622 for SR-11 Utility Relocations Date Updated: 8/14/2015 Budget 2,250,000 Planning/Design/Construction, Utility Agreement Number 33592 (Sequence 1) Standard Salaries 305,544 280,544 25,000 305,544 STAFF LABOR Consultant Contracts 64,739 64,739 - 64,739 ATKINS 2,763 2,763 - 2,763 V & A CONSULTING ENGINEERS 970 970 - 970 ALTA LAND SURVEYING INC 4,901 4,901 - 4,901 NARASIMHAN CONSULTING SERVICES 2,561 2,561 - 2,561 CPM PARTNERS INC 34,960 29,960 5,000 34,960 ALYSON CONSULTING Professional Legal Fees 121 121 - 121 STUTZ ARTIANO SHINOFF Service Contracts 1,382 1,382 - 1,382 US BANK 1,382 1,382 - 1,382 US BANK CORPORATE PAYMENT 2,985 2,985 - 2,985 MAYER REPROGRAPHICS INC 84 84 - 84 SAN DIEGO DAILY TRANSCRIPT Construction Contract 956,517 837,831 118,686 956,517 COFFMAN SPECIALTIES 50,343 44,096 6,247 50,343 REGENTS BANK (COFFMAN ESCROW) 1,274 1,274 - 1,274 CLARKSON LAB & SUPPLY INC 24,610 - 24,610 24,610 CLOSEOUT Total - Sequence 1 1,455,135 1,275,592 179,543 1,455,135 Reinbursement Agreement (961,521) CALTRANS UTILITY AGREEMENT 38,479 CLAIM LETTER DEPRECIATION 16,047 BETTERMENT (439,088) CALTRANS FIRST AMENDMENT Vendor/Comments Projected Final Cost Vendor/Comments Otay Water District p2453-SR-11 Utility Relocations Committed Expenditures Outstanding Commitment & Forecast Projected Final Cost ATTACHMENT C – Budget Detail SUBJECT/PROJECT: P2453-002102 &003102 Approve First Amendments to Caltrans Utility Agreement Numbers 33592 and 33622 for SR-11 Utility Relocations Date Updated: 8/14/2015 Budget 2,250,000 Planning/Design/Construction, Utility Agreement Number 33622 (6-inch Blow Off) Standard Salaries 56,137 56,137 - 56,137 STAFF LABOR Consultant Contracts 3,786 3,786 - 3,786 ICF JONES & STOKES INC 13,480 13,480 - 13,480 DARNELL & ASSOCIATES 6,000 6,000 - 6,000 ALYSON CONSULTING Parking and Tolls 12 12 - 12 PETTY CASH CUSTODIAN Professional Legal Fees 180 180 - 180 STUTZ ARTIANO SHINOFF Service Contracts 2,310 2,310 - 2,310 MAYER REPROGRAPHICS INC 96 96 - 96 SAN DIEGO DAILY TRANSCRIPT Construction Contract 1,864 1,864 - 1,864 COUNTY OF SAN DIEGO 66,253 66,253 - 66,253 TC CONSTRUCTION Total - 6-inch Blow Off 150,118 150,118 - 150,118 Grand Total 150,118 150,118 - 150,118 Reinbursement Agreement (74,000) CALTRANS UTILITY AGREEMENT 7,000 CLAIM LETTER DEPRECIATION (69,118) CALTRANS FIRST AMENDMENT Otay Water District p2453-SR-11 Utility Relocations CommittedExpenditures Outstanding Commitment & Forecast Projected Final Cost Vendor/Comments Projected Final Cost Vendor/Comments ?ò Aä ?Ü SEQUENCE I Calzada de la Fuente Siempre Viva Rd Enrico Fermi Dr PROPOSED STATE ROUTE 11 Harvest Rd Alta Rd Sanyo Ave Otay Mesa Rd Airway Rd Dornoch Ct SEQUENCE II Piper Ranch Rd !VICINITY MAP PROJECT SITE NTS ?ò Aä ?Ë ;&s DIV 5 DIV 1 DIV 2 DIV 4 DIV 3 ?p F P:\WORKING\CIP P2453 SR-11 Utility Relocations\Graphics\Exhibits-Figures\Exhibit A, Location Map, October 2015.mxd OTAY WATER DISTRICTSR-11 UTILITY RELOCATIONSLOCATION MAP EXHIBIT A CIP P2453F 0 1,000500Feet FOR LOCATIONDETAIL SEEEXHIBIT B FOR LOCATIONDETAIL SEEEXHIBIT C SANYO AVE DORNOCH CT !(1 !(3 !(2 EX 10" ACP PROPOSED 10" PVC EX 18" SCRW EX 12" ACP PROPOSED 18" STEEL PROPOSED 12" PVC EX 10" ACP ?Ü WEST BOUND EAST BOUND P:\WORKING\CIP P2453 SR-11 Utility Relocations\Graphics\Exhibits-Figures\Exhibit B, Location Detail Map, October 2015.mxd OTAY WATER DISTRICTSR-11 UTILITY RELOCATIONS - SEQUENCE 1LOCATION DETAIL MAP UA 33592 EXHIBIT B CIP P2453F 0 15075Feet NOTES1. PROPOSED 10" PVC DISTRIBUTION MAIN TO REPLACE EXISTING 10" ACP DISTRIBUTIONMAIN TO BE REMOVED.2. PROPOSED 18" STEEL TRANSMISSION MAIN AND 32" STEEL CASING TO REPLACE 18"STEEL TRANSMISSION MAIN AT LOWER ELEVATION.3. EXISTING 12" ACP TO BE REMOVED AND REPLACED TO ACCOMODATE STORM DRAINCONSTRUCTION. Legend Proposed SR-11 Proposed Waterline Existing Waterline to be Removed Existing Waterline to Remain ?ò Aä Sanyo Ave Otay Mesa Rd Airway Rd Piper Ranch Rd Harvest Rd Otay Mesa Rd ?Ü EXISTING BLOW OFF RELOCATEDBLOW OFF PROPOSEDSR-11 P:\WORKING\CIP P2453 SR-11 Utility Relocations\Graphics\Exhibits-Figures\Exhibit C, Blowoff Relocation-Location Detail Map, October 2015.mxd OTAY WATER DISTRICTPOTABLE 6-INCH BLOW OFF RELOCATIONLOCATION DETAIL MAP UA 33622 EXHIBIT C CIP P2453F 0 500250Feet STATE OF CALIFORNIA•DEPARTMENTOF TRANSPORTATION AMENDMENT TO UTILITY AGREEMENT 13-EX-24 (REV 4/2002) Page 1of2 Dist Co Rte P.M.EA/PID 11 SD 11 vq 1 o o 056321/ 1100020519 Federal Aid No:POl 1 (004) Owner's File:CIP-NO P2453 FEDERAL PARTICIPATION: On the Project 1X1 Yes • No On the Utilities 1X1 Yes • No Owner Payee Data No.VC0000020910 /ADOOl FIRST AMENDMENT TO UTILITY AGREEMENT NO.33592 WHEREAS, the State of California, acting by and through its Department ofTransportation, hereinafter called STATE and Otay Water District, hereinafter called OWNER, have entered into that certain Utility Agreement No. 33592, dated July 23, 2013, which Agreement sets forth the terms and conditions pursuant to which OWNER will perform utility relocation activities required to accommodate the State's highway improvement project being the construction offreeway to freeway connectors in San Diego County near San Diego on SR-11 from SR-11/905 separationto Enrico Fermiand on SR-905 from 0.1 mile east ofthe La Media Road undercrossingto 0.2 milewest ofAirway Road undercrossing, WHEREAS,inthe performance ofsaidwork,increased costsoverand abovethose estimatedat thetime of the execution ofsaid Agreementweredue to OWNER'S underestimation ofconstructioncost estimatecomparedto the contractor's bid amount and related costs, WHEREAS,it has been detennined that, since estimated final costs will overrun the amount shown in said Agreementby46%. and when the increasedcost exceeds by 25% the estimatedamount set forth in said Agreement, said Agreement shall be amended to show the increasedcost ofthe work to the STATE; and WHEREAS,the estimated cost to the STATE of the work to be performed under said Agreement was $961.521.00.and by reason ofthe increased costs referred to above,the amended estimatedcost to the STATEis $1.400.609.00. NOW,THEREFORE,it is agreed between the parties as follows: 1. The estimated cost to the STATE of$961.521.00 as set forth in said Agreement is hereby amended to read $1.400.609.00. 2. All other terms and conditions ofsaid Agreement remain unchanged. Exhibit D – Caltrans signed amendments AMENDMENT TO UTILITY AGREEMENT FIRST AMENDMENT TO UTILITY AGREEMENT NO.33592 13-EX-24 (REV 4/2002) Page2 of2 THE ESTIMATED TOTAL COST TO STATE FOR ITS SHARE OF THE ABOVE DESCRIBED WORK IS S1.400.609.00. CERTIFICATION OF FUNDS 1hereby certify upon m\own Ipersonal knowledge thatbudge available for the period and pumose ofthe expenditure show ted fur iiere. ids are HO AccountibftOlTicer Dat ITEM CHAP STAT i-Y AMOUNT 33 2X)\\"/u FUND TYPE EA AMOUNT Dc.signFunds $ Construction Funds $ RW Funds 056329 $439,088.00 Already encumbered $961.521.00 Total $1,400,609.00 Vendor/Customer:VC0000020910 Address ID;AD001 IN WITNESS WHEREOF,the parties hereto have executed this FIRST AMENDMENT to Utility Agreement No.33592 this day of ,2015. STATE:DEPARTMENT OF TRANSPORTATION By By GUTIERRBZ,CHIEF Reloqption/Raiiroads Branch tight of Way Division SYNDI StJfTER Utility Coordinator Date Owner;OTAY WATER DISTRICT By Name/Title Date By DO NOT WRITE BELOW -FOR ACCOUNTING PURPOSES ONLY PLANNING AND MANAGEMEN'I'TO COMPLETE UNSI lADED FIELDS:UTILITY COMPLETES: T CODE DOCUMENT NUMBER SUE FIX DIST UNIT CHG DIST EA SUB JOB SPECIAL DESIGNATION FFY FA OB.I CODE DOLLAR AMOUNT UA 054 UA 054 EA FUNDING VER lED Sign> Print>Carmencita Comer R/W Planning and Management Distribution: 2 originals to R/W Accounting 1 original to Utility Owner 1 original to file ' Date REVIEW/REQUEST FUNDING; Sign>^ ^ Print> Syndi Sutter Utility Coordinator Date Exhibit D – Caltrans signed amendments STATE OF CALIFORNIA •DEPARTMENT OF TRANSPORTATION AMENDMENT TO UTILITY AGREEMENT 13-EX-24 (REV 4/2002) Page 1 of2 Dist Co Rte P.M.EA/PID 11 SD 11 0.40 -0.40 288811/ 1113000167 Federal Aid No:X073 (108) Owner's File:SR 11/125/905 Connector Ramps BlowoffRelocation CIP P2453 FEDERAL PARTICIPATION: On the Project Kl Yes • No On the Utilities IXI Yes • No Owner Payee Data No.VC0000020910 /ADOOl FIRSTAMENDMENT TO UTILITY AGREEMENT NO.33622 WHEREAS,the State of California, acting by and through its Department of Transportation, hereinafter called STATEand Otay Water District, hereinafter called OWNER, have entered intothat certain Utility Agreement No. 33622, dated October 10, 2014, which Agreement sets forth the terms and conditions pursuant to which OWNER will perform utility relocation activities required to accommodate the State's highway improvement project being the construction ofnorthbound connectors in San Diego County in and near San Diego at State Route (SR)-11/125/905 separation, WHEREAS, inthe performanceofsaid work,increased costsoverandabovethose estimatedat the timeof the executionof said Agreementwere due to OWNER'S underestimation of constructioncost, andthe unexpected costs ofa traffic control consultant,Darnell &Associates,and WPCP consultant,ICF Jones &Stokes,and more than anticipated stafftime to process the utility agreement, WHEREAS,it has been determined that,since estimated final costs will overrun the amount shown in said Agreementby93%. and when the increasedcost exceeds by 25%the estimatedamount set forth in said Agreement, said Agreement shall be amended to show the increased cost ofthe work to the STATE; and WHEREAS,the estimated cost to the STATE of the work to be perfonned under said Agreement was $74.000.00.and by reason ofthe increased costs referred to above, the amended estimated cost to the STATE is $143.118.00. NOW,THEREFORE,it is agreed between the parties as follows: 1. The estimated cost to the STATE of $74.000.00as set forth in said Agreement is hereby amended to read $143.118.00. 2. All other terms and conditions ofsaid Agreement remain unchanged. Exhibit D – Caltrans signed amendments AMENDMENT TO UTILITY AGREEMENT FIRST AMENDMENT TO UTILITY AGREEMENT NO.33622 I3-EX-24 (REV 4/2002) Page 2 of2 THE ESTIMATED TOTAL COST TO STATE FOR ITS SHARE OF THE ABOVE DESCRIBED WORK IS $143.118.00. CERTIF^ATION OF FUNDS 1hereby certify upoiymy owrj dersonal knowledge that budgeted funds are available for the p^iod and pturpose ofthe expenditure shown here. HOAccountift^OfTicer Date ITEM CHAP STAT FY AMOUNT (Vp 1 FUNDTYPE EA AMOUNT Design Funds $ Construction Funds $ RW Funds 288819 $69,118.00 Ml 5C0 D1^ Already encumbered $74.000.00 Total $143,118.00 Vendor/Customer:VC0000020910 Address ID:ADOOl IN WITNESS WHEREOF,the parties hereto have executed this FIRST AMENDMENT to Utility Agreement No.33622 this day of ,2015. STATE:DEPARTIylENT OF TRANSPORTATION By By GR^OUTIER^Z,Cl4l UtilityRelocatioivRailrotds'Branch Right ofWay Division SYNDI SUTTER Utility Coordinator w/k D^te Date Owner:OTAY WATER DISTRICT By Name/Title By DO NOT WRITE BELOW -FOR ACCOUNTING PURPOSES ONLY Date PLANNING AND MANAGEMENT TO COMPLETE UNSHADED FIELDS;UTILITY COMPLETES: T CODE DOCUMENT NUMBER SUF FIX DIST UNIT CHG DIST EA SUB JOB SPECIAL DESIGNATION FFY FA OBJ CODE DOLLAR AMOUNT UA 054 UA 054 EA FUNDING VERIFI Sign> Print>-Joyce Wiggs CM RAVPlanning and Management Distribution:2 originals to R/W Accounting 1original to Utility Owner 1original to file HK' Date REVIEW/REQUEST FUNDING: Sign> Print>Syndi Sutter Utility Coordinator Date Exhibit D – Caltrans signed amendments STAFF REPORT TYPE MEETING: Regular Board MEETING DATE: October 7, 2015 SUBMITTED BY: Jeff Marchioro Senior Civil Engineer Bob Kennedy Engineering Manager PROJECT: P2083- 001102 DIV. NO. 2 APPROVED BY: Rod Posada, Chief, Engineering German Alvarez, Assistant General Manager Mark Watton, General Manager SUBJECT: Second Amendment to Carollo Engineers, Inc. Professional Engineering Services Contract for Design and Construction Support of the 870-2 Pump Station Project GENERAL MANAGER’S RECOMMENDATION: That the Otay Water District (District) Board of Directors (Board) authorize the General Manager to execute a Second Amendment with Carollo Engineers, Inc. (Carollo) for design and construction support of the 870-2 Pump Station Project in an amount not-to-exceed $106,500 (see Exhibit A for Project location and Exhibit B for Project detail map). COMMITTEE ACTION: Please see Attachment A. PURPOSE: To obtain Board authorization for the General Manager to execute a Second Amendment with Carollo Engineers, Inc. (Carollo) for design and construction support of the 870-2 Pump Station Project in an amount not-to-exceed $106,500. 2 ANALYSIS: On October 11, 2013, the District entered into an agreement in the amount of $624,910 with Carollo for preliminary and final design and construction support of the 870-2 Pump Station Project. The First Amendment, in the amount of $29,000, for a three dimensional model of the pump station building and associated mechanical and electrical equipment, was executed June 16, 2014. During review of Carollo’s 60% design deliverable, Carollo presented their surge analysis sub-consultant’s recommendation. A surge analysis is performed to understand how changes in flow velocity can cause over/under pressurization of the pipelines into and out of the pump station. The surge analysis indicated a large ten (10) foot diameter by thirty (30) foot long surge tank would need to be buried approximately twenty (20) feet below grade on the suction side of the pump station. A deeply buried surge tank would be expensive (initial cost on the order of $500,000) and difficult to maintain. A suction surge tank was not anticipated since the new pump station will be built adjacent to the existing 570-1 “Roll” Reservoir. They found the existing 42-inch reservoir outlet, that was constructed in 1988, is too small and the pipe wall is too thin to support the proposed flow and pressure conditions. The Second Amendment includes a supplemental surge analysis study to provide design recommendations for a larger and stronger replacement pipe for the 570-1 “Roll” Reservoir outlet along with an estimate of the cost. The supplemental surge analysis study will also provide recommendations on how to protect the existing four (4) mile long, 30-inch diameter interconnect between the 624-3 “Eastlake” Reservoir and the new 870-2 Pump Station. The Second Amendment includes the final design of the new reservoir outlet pipeline, additional survey services, and additional potholing of existing utilities. Carollo will also prepare easement documents to secure approval from the County of San Diego and SDG&E for offsite grading and improvements. FISCAL IMPACT: Joe Beachem, Chief Financial Officer The total budget for CIP P2083, as approved in the FY 2016 budget, is $15,000,000. Total expenditures, plus outstanding commitments and forecast, are $2,614,586. See Attachment B for the budget detail. Based on a review of the financial budget, the Project Manager anticipates that the budget for CIP P2083 is sufficient to support the Project. 3 The Finance Department has determined that, under the current rate model, 100% of the funding will be available from the Replacement Fund. STRATEGIC GOAL: This Project supports the District’s Mission statement, “To provide high value water and wastewater services to the customers of the Otay Water District in a professional, effective, and efficient manner” and the General Manager’s Vision, “A District that is at the forefront in innovations to provide water services at affordable rates, with a reputation for outstanding customer service.” LEGAL IMPACT: None. JM/BK:jf P:\WORKING\CIP P2083 870-2 Pump Station Replacement\Staff Reports\2015-10-07 Carollo 2nd Amendment\BD-10-07-15 Carollo 2nd Amendment (JM-BK)rev4.docx Attachments: Attachment A – Committee Action Attachment B – Budget Detail Exhibit A – Location Map Exhibit B – Project Detail Map Exhibit C – Second Amendment ATTACHMENT A SUBJECT/PROJECT: P2083-001102 Second Amendment to Carollo Engineers, Inc. Professional Engineering Services Contract for Design and Construction Support of the 870-2 Pump Station Project COMMITTEE ACTION: The Engineering, Operations, and Water Resources Committee (Committee) reviewed this item at a meeting held on September 22, 2015, and the following comments were made: Staff recommended that the Board authorize the General Manager to execute a Second Amendment with Carollo Engineers, Inc. (Carollo) for design and construction support of the 870-2 Pump Station Project in an amount not-to-exceed $106,500. Staff indicated the District entered into an agreement with Carollo to design the 870-2 Pump Station in 2013. To replace two existing pump stations that work in series. Exhibit B of the staff report shows the location of the project’s pipelines. The new pump station has been planned for decades and will utilize three (3) existing stub-outs including the existing 42-inch reservoir outlet. The outlet stub-out, which was installed in the late 1980’s, is too small and the pipe wall is too thin to support the new pump station. Staff noted that when the District received the 60% design submittal, the surge analysis sub-consultant recommended a large and deeply buried suction surge tank that was impractical, costly, and difficult to maintain. Surge mitigation is also needed to protect the existing four (4) mile long, 30-inch diameter interconnect between the 624-3 “Eastlake” Reservoir and the new 870-2 Pump Station. Staff indicated that significant suction surge mitigation facilities, and replacement of the reservoir outlet pipe, was not included in Carollo’s scope of work. Staff stated that Carollo, the surge sub-consultant (NHC), and pump suppliers considered alternative to NHC’s recommended suction surge tank including flywheels and slow closing pump and discharge valves. It was indicated that the main challenge is a sudden loss of power causing a sharp drop in water velocity. The design will include slow closing valves; however, slow closing valves would not mitigate surge from a power outage. Flywheels would slowly decelerate the pumps and mitigate surge through inertia stored in 6’ diameter massive steel disks placed between the pumps and motors. Unfortunately, Carollo only found one manufacturer willing to supply pumps with flywheels; and the building size would increase. It was noted that Carollo recommended against flywheels. It was noted that District staff directed Carollo to assume replacement of the reservoir outlet pipe to provide the Board with a better understanding of the impact to future phases of the project. The all-inclusive approach will also minimize delay associated with multiple staff reports. Staff stated that the outcome is unknown until the supplemental surge analysis is completed; however, it is anticipated that suction surge facilities will be substantially minimized if the District replaces the reservoir outlet pipe. It was noted that some form of suction surge mitigation facilities may still be needed to protect the four mile-long interconnect. Staff noted that during construction of the new outlet pipe, the reservoir would be offline for a minimum of six (6) months. District Engineering and Operations’ staff have been working together to develop a constructible and operable solution while the reservoir will be offline. The pump station schedule roughly coincides with reservoir floating cover/liner replacement program based on the life expectancy of the cover. Staff indicated that the amendment also includes additional survey services as well as additional potholing of existing utilities. SDG&E required survey of their existing lattice towers, poles, and wires suspended over the District’s existing access road easement. Staff stated that the survey is needed for SDG&E to study and approve proposed temporary and permanent easements needed for offsite grading and improvements. The Committee inquired if staff considered a vault for the recommended suction surge tank. Staff stated that a vault was considered; however, a large/deep vault would likely not be cost effective, compared to replacing the reservoir outlet pipe. Carollo’s amendment will include a cost comparison of different surge recommendations to confirm. Staff will continue to analyze options that would result in a cost savings for the District. In response to a question from the Committee, staff stated that the District can use other reservoirs that are in place when the 570-1 “Roll” Reservoir is offline for maintenance. Following the discussion, the committee recommended presentation to the full board as a consent item. ATTACHMENT B – Budget Detail SUBJECT/PROJECT: P2083-001102 Second Amendment to Carollo Engineers, Inc. Professional Engineering Services Contract for Design and Construction Support of the 870-2 Pump Station Project Date Updated: 8/26/2015 Budget 15,000,000 Planning Consultant Contracts 11,407 11,407 - 11,407 ICF JONES & STOKES INC 17,094 17,094 - 17,094 JONES & STOKES ASSOCIATES INC Service Contracts 164 164 - 164 SAN DIEGO DAILY TRANSCRIPT Standard Salaries 81,428 81,428 - 81,428 Fixed Asset 580,444 580,444 - 580,444 Total Planning 690,537 690,537 - 690,537 Design 001102 Consultant Contracts 14,068 14,068 - 14,068 SOUTHERN CALIFORNIA SOIL 5,000 136 4,864 5,000 THE WATCHLIGHT CORPORATION 4,850 4,850 - 4,850 BURKETT & WONG ENGINEERS INC 533,677 346,101 187,576 533,677 CAROLLO ENGINEERS INC Regulatory Agency Fees 3,694 3,694 - 3,694 SAN DIEGO GAS & ELECTRIC Standard Salaries 243,858 243,858 - 243,858 Supplier Contracts 5,350 1,300 4,050 5,350 INLAND AERIAL SURVEYS INC 64,824 - 64,824 64,824 RBF CONSULTING 20,000 - 20,000 20,000 BID DOC DISTRIBUTION 106,500 - 106,500 106,500 Carollo 2nd Amendment Total Design 1,001,822 614,008 387,814 1,001,822 Construction Consultant Contracts 120,233 - 120,233 120,233 CAROLLO ENGINEERS INC 788,633 17,623 771,010 788,633 RBF CONSULTING Professional Legal Fees 160 160 - 160 STUTZ ARTIANO SHINOFF Service Contracts 119 119 - 119 SAN DIEGO DAILY TRANSCRIPT Standard Salaries 13,083 13,083 - 13,083 Total Construction 922,228 30,985 891,243 922,228 Grand Total 2,614,586 1,335,530 1,279,057 2,614,586 Vendor/Comments Otay Water District p2083-PS - 870-2 Pump Station (28,000 GPM) Committed Expenditures Outstanding Commitment & Forecast Projected Final Cost OTAY WATER DISTRICT870-2 PUMP STATIONLOCATION MAP EXHIBIT A CIP P2083F P:\WORKING\CIP P2083 870-2 Pump Station Replacement\Graphics\Exhibits-Figures\Exhibit A, Location Map, October 2015.mxd ROLLRESERVOIR(571-1) LOW HEADPUMP STATION HIGH HEADPUMPSTATION FOR PROJECT DETAILSEE EXHIBIT B ACCESS FROMALTA RD OWD PROPERTY LINE(APPROX) FirearmsTrainingFacility VICINITY MAP PROJECT SITE NTSDIV 5 DIV 1 DIV 2 DIV 4 DIV 3 !\ ?ò Aä ?Ë ;&s ?p F 0 250125 Feet OTAY WATER DISTRICT870-2 PUMP STATIONPROJECT DETAIL MAP EXHIBIT B CIP P2083F P:\WORKING\CIP P2083 870-2 Pump Station Replacement\Graphics\Exhibits-Figures\Exhibit B, Project Detail Map, October 2015.mxd 0 10050 Feet Legend ExistingEasementOWD ExistingParcelOWD ExistingEasementSDGE ProposedStructure ProposedWater ProposedStormDrain&Sewer ProposedGas ProposedSiteCivil ExistingWaterOWD CIP P2083 Contract No. 0001519 Stutz Law San Diego/4344/2/K/S0251985.DOC SECOND AMENDMENT TO AGREEMENT BETWEEN OTAY WATER DISTRICT AND CAROLLO ENGINEERS, INC. RELATIVE TO PRELIMINARY AND FINAL DESIGN AND CONSTRUCTION SUPPORT FOR THE 870-2 PUMP STATION PROJECT This Second Amendment (“Amendment”) to the original Agreement for Preliminary and Final Design and Construction Support Services is made and entered into as of the _____ day of October, 2015, by and between OTAY WATER DISTRICT ("District"), and CAROLLO ENGINEERS, INC., a California corporation, ("Consultant"). R E C I T A L S A. District and Consultant entered into that certain Agreement For Professional Services dated October 11, 2013, (the "Original Agreement"), under which Consultant agreed to provide the services therein described in connection with the District’s 870-2 Pump Station Project (the “Services”). B. Subsequently, District and Consultant amended the Original Agreement on June 16, 2014 to increase the compensation to Consultant for additional services requested by the District (the “First Amendment”). The First Amendment did not extend the time for completion of the Services. C. The Consultant has requested an increase in the Original Agreement amount, as amended by the First Amendment, to perform additional surge analysis, analyze the surge recommendations with cost estimates, design a new reservoir outlet, and perform additional survey and potholing work, as requested by the District. D. The Original Agreement is due to expire on December 31, 2017, and the Services are 60% complete. E. District and Consultant desire to enter into this Amendment to increase the compensation to Consultant for the additional services requested, extend the term for completion of the Services, and to amend certain specific terms and conditions of the Original Agreement as indicated below, CIP P2083 Contract No. 0001519 Stutz Law San Diego/4344/2/K/S0251985.DOC NOW, THEREFORE, in consideration of the foregoing and the mutual promises and covenants hereinafter contained, the parties agree as follows: 1. Exhibit A to the Original Agreement and Exhibit A to the First Amendment, setting forth the Services to be provided by Consultant, is hereby amended and supplemented by the Consultant’s letter proposal dated August 24, 2015, attached to this Amendment and incorporated herein by reference. 2. The parties agree that the aggregate amount paid by the District to the Consultant for the Services rendered by Consultant in excess of the Original Agreement, as amended by the First Amendment, shall not exceed One Hundred and Six Thousand Five Hundred Dollars ($106,500). Accordingly, the total compensation paid by the District for Services described in the Original Agreement, as amended by the First Amendment, shall not exceed Seven Hundred Sixty Thousand Four Hundred Ten Dollars ($760,410). 3. Pursuant to the Original Agreement, the parties agreed that the Services would be completed on or prior to December 31, 2017. The parties hereby agree that the term of the Original Agreement is hereby extended to June 30, 2019 and all Services and work contemplated under the Original Agreement, as amended, shall be completed to the District’s satisfaction on or prior to that date. 4. The parties agree that all terms and conditions of the Original Agreement, as amended by the First Amendment, not modified or amended by this Amendment, including without limitation all indemnity and insurance requirements, are and shall remain in full force and effect. 5. This Amendment is subject to the venue, choice of law and interpretation provisions of the Original Agreement. IN WITNESS WHEREOF, the parties have caused this Amendment to be executed as of the day and year first above written. CONSULTANT: CIP P2083 Contract No. 0001519 Stutz Law San Diego/4344/2/K/S0251985.DOC OTAY WATER DISTRICT By: ____________________________ Mark Watton Its: General Manager Date: ___________________________ Carollo Engineers, Inc. 5075 Shoreham Place, Suite 120 San Diego, CA 92122 By: Name: Jeff Thornbury Its: Vice President Date: Approved as to form: By: _______________________ General Counsel Approved as to form: By: _______________________ Its: _______________________ P:\WORKING\CIP P2083 870-2 Pump Station Replacement\Agreements-Contracts-RFPs\Civil Consultant\New Selection (Carollo)\Agreement\Amendments\second amendment\2nd Amendment to Carollo agreement for 870-2 PS.doc | Cover_letter_surge_analysis_GEI_v3.docx5075 Shoreham Place, Suite 120, San Diego, California 92122 P. 858.505.1020 F. 858.505.1015 carollo.com A3A?@ #> !122#->/45;>; &>;61/@#-:-31> %@-E,-@1>5?@>5/@ (C11@C-@1>(<>5:3?;A81B->0 (<>5:3+-881E -852;>:5- (A.61/@&>;<;?-82;>$1C(A>31:-8E?5?-:01?53:4-:31?2;> &A9<(@-@5;: 1->#> #->/45;>; ->;88; :35:11>?->;88;5??A.95@@5:3@412;88;C5:3<>;<;?-82;>-:1C?A>31-:-8E?5?/;:?501>5:3-8@1>:-@1 <5<5:3->>-:3191:@?-@@41<>;<;?10 &A9<(@-@5;:&( :-005@5;:B->5;A?01?53:9;0525/-@5;:?@; <5<185:1?5:@41->1--:025180?A>B1EC;>7->1-8?;5:/8A0105:@45?<>;<;?-8 )41<>59->E3;-8;2@41:1C?A>31-:-8E?5?5?@;01@1>95:152.EA?5:3-:1C?A/@5;:<5<185:1 @41<>;<;?10 ?A>31<>;@1/@5;:1=A5<91:@1 3 ?A>31@-:7 B-/AA9.>1-71> <>1??A>1>18512B-8B1 @45/71><5<1C-88? 1@/ /-: .1>10A/10 95:595F105:?/;<1/;9<->10@;@41<>1B5;A??A>31-:-8E?5?$ >1<;>@0-@10#->/4 )45?<>1B5;A?-:-8E?5?/;:0A/@10.E$;>@4C1?@ E0>-A85/?;:?A8@-:@?>1/;991:010-8->31 3-88;: ?A>31@-:7;:@41?A/@5;:?501-:08;/-@10-@-:181B-@5;:@4-@C;A80>1=A5>1@41@-:7@;.1.A>510;>5:- B-A8@ )41?A/@5;:<5<105-91@1>@;@41<A9<?@-@5;:C;A80-8?;.15:/>1-?10@; 5:/41?@;-//;99;0-@1A< @;930;228;C )45/71><5<1C-88?->1-8?;A:01>/;:?501>-@5;:@;-88;C@41<5<185:1@;@-71?;91:13-@5B1 <>1??A>15:-:@5/5<-@5;:;2>10A/5:3@41?5F1;2@41?A>31/;:@>;81=A5<91:@ (1B1>-8@-?7?4-B1.11:01B18;<10.E@415?@>5/@@;-505:.1@@1>A:01>?@-:05:3@41;<@5;:? -/4;2@41?1 @-?7?5?05?/A??105:01@-58.18;CC5@4(/;<1;2,;>70125:102;>1-/4@-?7 ,%).+" ( &1,$,0$-# 0 , +/)$+.-& -$* &$( :1C?A>31-:-8E?5?C588.1/;:0A/@10.E ;:?A8@-:@? )41<>;<;?-82>;9 5?5:/8A010-? 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'1?<1/@2A88E?A.95@@10 '%""% $ $ '( $ Second Amendment - Exhibit A Exhibit A Second Amendment - Exhibit A www.geiconsultants.com GEI Consultants, Inc. 101 N. Brand Blvd 818.552.6400 fax 818.552.6401 Geotechnical Environmental Water Resources Ecological July 16, 2015 Mr. Jason Davis, P.E. Carollo Engineers, Inc. 5075 Shoreham Place, Suite 120 San Diego, CA 92122 RE: Scope of Work and Cost Proposal – Otay Water District 870-2 Pump Station Pressure Surge Analysis Dear Mr. Davis: Per your request we are submitting this scope of work and cost proposal to perform a pressure surge analysis for the Otay Water District 870-2 Pump Station. The description of the projects is as follows: The new 870-2 PS will replace the existing 571-1 and 870-1 pump stations. As such, the new pump station will be designed to operate under the following flow conditions: 1. Pump from the 570 Roll Reservoir to the 870 Upper Reservoir, 20 mgd 2. Pump from the 570 Roll Reservoir to the 624 Eastlake Reservoir, 20 mgd 3. Pump from the 570 Roll Reservoir to the closed 870 Pressure Zone (870 Upper Reservoir off-line), 20 mgd 4. Pump from the 624 Eastlake Reservoir to the 870 Upper Reservoir, as much flow as hydraulically possible For the first three conditions, 25 mgd will be recirculated through the 570 Roll Resevoir via recirculation pumps and existing 624 pump station piping. A pressure sustaining valve is used to maintain appropriate back pressure on the pumps. For the fourth condition, there will be no recirculation flow since the discharge piping will be used to deliver flow to the 870 Upper Reservoir and will not be available for the recirculation pumps. A 14-inch diameter pressure relief valve will be installed from the discharge to the suction header of the 570 pumps. Ultimate capacity of the facility will be 65 mgd. To achieve this flow, a new recirculation pipeline will need to be constructed so flow can be delivered from the 570 Roll Reservoir to: a) the 870 Upper Reservoir or 870 Pressure Zone (20 mgd), b) the 624 Eastlake Reservoir (20 mgd), and c) recirculate through the 570 Roll Reservoir (25 mgd) all at the same time. It will be assumed that this new line will be 30 inches in diameter with a constant upslope back to the reservoir. The 570 Roll Reservoir will supply flow to the pump station via an approximately 300 ft long, 66-inch diameter pipeline. There are dual approximately 0.75 mile long, 30-inch diameter existing pipelines between the pump station and the 870 Upper Reservoir. The Second Amendment - Exhibit A Carollo Engineers, Inc. 2 July 16, 2015 Mr. Jason Davis, P.E. existing pipeline between the 624 Eastlake Reservoir and the pump station is approximately four miles long and 30 inches in diameter. This pipeline can be used to deliver flow both to and from the 624 Eastlake Reservoir. Upon the sudden loss of power to any of the pump sets, a low pressure wave will propagate out into the pumps’ discharge line, lowering the pressure in the system piping as it travels downstream to the reservoirs or the pressure zone. This low pressure wave could result in negative pressure conditions in the system piping and possible vapor pressure conditions. Upon reflection, high pressure waves can be created that could overpressurize the system. At the same time, on the suction side of the pumps, a high pressure wave will propagate back toward the supply reservoirs. This high pressure wave could be of sufficient magnitude that the pressure exceeds the maximum allowable surge pressure of the pipelines. Upon reflection, large magnitude negative pressures could be created on the suction side of the system. Existing air valves located on both the 624 and 870 reservoir pipelines may be of use to prevent adverse negative pressures in the system. However, the type and operation of these valves during a transient event will dictate whether they are sufficient as is or if changes are required. The scope of work for the pressure surge analysis for the project includes the following general activities: 1. Project Management – Monthly invoicing, including reporting. 2. Information Review – Review of pump station plans, distribution system details, and existing hydraulic model of the associated pressure zones. 3. Model Development – Create a surge analysis model of the system including the pump station and associated distribution systems under the flow conditions detailed above. 4. Analysis and Recommendations – Perform surge analyses for sudden pump trip and pump start up for each of the flow conditions. Based on the results of the analysis, recommend appropriate surge protection measures to protect the pump station and distribution systems from adverse pressure surges. This may include, but is not limited to, the installation of pressurized surge tanks, vacuum relief valves, surge/pressure relief/anticipator valves, or any combination thereof. 5. Report –Prepare and submit a technical memorandum summarizing the results of the analysis in PDF format. To estimate the effort necessary to complete these tasks, GEI has assumed the following information will be available: x Pump Station information (plans, sections, valving, pump curves, etc.). x Reservoir water surface elevations. x A hydraulic model of the system including all suction side and discharge side piping in EPANET or WaterCAD/WaterGEMS. x System piping information (pressure classes or maximum allowable hydraulic gradelines, pipeline materials, etc.). Second Amendment - Exhibit A Carollo Engineers, Inc. 3 July 16, 2015 Mr. Jason Davis, P.E. The estimated Not-To-Exceed fee for the work as outlined above is $30,740. The analysis and Technical Memorandum can be completed within 30 working days of receipt of a signed contract, notice to proceed, and the information listed above. If you would like to further discuss our qualifications, our proposal, or any other questions you may have, please feel free to contact me at (818) 552-6415. We appreciate this opportunity and look forward to hearing from you soon. Sincerely, GEI CONSULTANTS, INC. R. Scott Foster, P.E. Senior Consultant Second Amendment - Exhibit A STAFF REPORT TYPE MEETING: Regular Board MEETING DATE: October 7, 2015 SUBMITTED BY: Dan Martin Engineering Manager PROJECT: P2531-001103 P2532-001103 P2535-001103 DIV. NOs.: 2 & 5 APPROVED BY: Rod Posada, Chief, Engineering German Alvarez, Assistant General Manager Mark Watton, General Manager SUBJECT: Approve Change Orders No. 4, No. 5, and No. 6 to the Contract with Olympus & Associates, Inc. for the 944-1, 944-2, & 458-2 Reservoir Interior/Exterior Coatings & Upgrades Project GENERAL MANAGER’S RECOMMENDATION: That the Otay Water District (District) Board of Directors (Board): o Approve Change Order No. 4 to the existing contract with Olympus & Associates, Inc. (Olympus) in the amount of $28,071.00 for the 944-1, 944-2, & 458-2 Reservoir Interior/Exterior Coatings & Upgrades Project. o Approve Change Order No. 5 to the existing contract with Olympus & Associates, Inc. (Olympus) in the amount of $46,204.33 for the 944-1, 944-2, & 458-2 Reservoir Interior/Exterior Coatings & Upgrades Project. o Approve Change Order No. 6 to the existing contract with Olympus & Associates, Inc. (Olympus) in the amount of $11,413.89 for the 944-1, 944-2, & 458-2 Reservoir Interior/Exterior Coatings & Upgrades Project. See Exhibits A-1 and A-2 for Project locations. COMMITTEE ACTION: Please see Attachment A. PURPOSE: To obtain Board authorization for the General Manager to execute Change Orders No. 4, No. 5, and No. 6 in the amounts of $28,071.00, 2 $46,204.33, and $11,413.89, respectively, to the construction contract with Olympus for the 944-1, 944-2, & 458-2 Reservoir Interior/Exterior Coatings & Upgrades Project. ANALYSIS: At the October 1, 2014 Board Meeting, the Board awarded a construction contract in an amount of $1,206,008 to Olympus to replace the existing interior and exterior coatings for the 944-1, 944-2, and 458-2 Reservoirs. In addition to replacing the coatings of the reservoirs, the Project includes structural upgrades to comply with the current American Water Works Association (AWWA) and the Occupational Safety and Health Administration standards for both Federal (OSHA) and State (Cal-OSHA) levels. Since the award of the construction contract, substantial structural repair work was identified at the 944-1 (Install Date January 1963), 944-2 (Install Date June 1992), and 458-2 (Install Date October 1967) Reservoirs. Although an internal (dive) inspection was performed at the Reservoirs in advance of the Project, the extent of the required repairs could not be assessed until removal of the existing coating was completed. The contract does include a Board approved Structural Modification Allowance item, which was established to address structural deficiencies identified during construction. A Work Order was approved against the allowance on June 12, 2015, to construct structural roof support system repairs at the 944-2 Reservoir. Change Order No. 1 was issued under the General Manager’s authority to advance the completion of repairs of floor, wall, and roof at the 458-2 Reservoir in the amount of $41,778.00 and added twenty (20) days to the contract. On September 2, 2015 the Board approved a budget increase in the amount of $325,000 to cover the costs of Change Orders No. 2, No. 3, and pending Change Orders No. 4 and No. 5 for the CIP Project budgets (P2531, P2532, and P2535) that support the construction contract. A contingency was also included in the approved budget increase for any unanticipated changes. This contingency will be used to fund the cost of Change Order No. 6 which is described in this staff report. The September 2, 2015 Board action also included approval of Change Orders No. 2 and 3. This staff report seeks Board approval for Change Orders No. 4, No. 5, and No. 6 which are summarized below: Change Order No. 4 (see Exhibit B-1) compensates the contractor for changing the specified coating on the floor of the 458-2 Reservoir from an 80% solids product to a 100% solids product. This change is required to properly address coating of the existing floor in consideration of the pitting encountered at 3 the 458-2 reservoir. The cost associated with Change Order No. 4 is $28,071.00. Change Order No. 5 (see Exhibit B-2) compensates the contractor for the completion of structural repairs, including replacement of all rafters and seismic ties that support the roof of the 944-1 Reservoir. The 944-1 Reservoir was originally constructed and placed into service in January of 1963. In the early 1990’s the District initiated a cathodic protection program to protect the District’s facilities against advanced corrosion. A cathodic protection system was installed at the 944-1 Reservoir in 1992. Currently, all of the District’s steel reservoirs, including the 944-2 and 458-2 Reservoirs, have cathodic protection systems in place. The last interior coating of the 944-1 reservoir was performed in 1995. Although corrosion, including metal loss, was identified on the existing rafters during the 1995 coating project, it was determined to be non-structural in nature at that time. The 1995 coating project removed the existing corrosion and recoated the rafters. A structural assessment of the current condition of the rafters and seismic ties, which was performed in July 2015, has concluded that replacement is necessary. The cost associated with the completion of structural repairs, as included in Change Order No. 5, is $46,204.33. Change Order No. 5 also addresses contract time as a result of the added structural repair work at the 944-1 Reservoir. Time impacts associated with this change are provided in Exhibit B-2, including the addition of thirty-two (32) days. In total, the thirty-two (32) additional days added to the contract will result in a revised total contract duration of 307 calendar days. Change Order No. 6 (see Exhibit B-3) compensates the contractor for structural repairs and replacement of a portion of the 944-1 Reservoir overflow. During blasting operations, the media blasting revealed excessive corrosion in the overflow for the reservoir. This discovery resulted in the need to replace portions of the overflow pipe to restore the structural integrity and water tightness of the pipe. The cost associated with the completion of structural repairs, as included in Change Order No. 6, is $11,413.89. Change Order No. 6 also addresses contract time as a result of the added structural repair work at the 944-1 Reservoir. Time impacts associated with this change are provided in Exhibit B-3, including the addition of two (2) days. In total, the two (2) additional days added to the 4 contract will result in a revised total contract duration of 309 calendar days. Olympus, the contractor of the Project, has completed the interior and exterior recoating work at the 944-2 Reservoir and that reservoir was placed into service on July 29, 2015. As of September 12, 2015, Olympus has completed the interior coating work at the 458-2 Reservoir and is currently performing blasting and coating work on the exterior of the reservoir. Structural repair work at the 944-1 Reservoir was initiated in September 2015. District staff currently estimates that the contractor is approximately 80 calendar days behind schedule. This estimate includes granting the contract time extensions that are included in Change Orders No. 5 and No. 6 under consideration by the Board as part of this staff report. Olympus has been notified that the District will be assessing liquidated damages associated with the late delivery of the Project. FISCAL IMPACT: Joe Beachem, Chief Financial Officer Funding for the overall Project comes from CIP’s P2531, P2532, and P2535. The total budget is $2,175,000. The total budget for CIP P2531 (944-1 Reservoir), as approved by the Board at the September 2, 2015 Board Meeting, is $390,000. Total expenditures, plus outstanding commitments and forecast, are $387,725. See Attachment B-1 for budget detail. The total budget for CIP P2532 (944-2 Reservoir), as approved by the Board at the September 2, 2015 Board Meeting, is $946,000. Total expenditures, plus outstanding commitments and forecast, are $945,010. See Attachment B-2 for budget detail. The total budget for CIP P2535 (458-2 Reservoir), as approved by the Board at the September 2, 2015 Board Meeting is $839,000. Total expenditures, plus outstanding commitments and forecast, are $838,334. See Attachment B-3 for budget detail. Based on a review of the financial budget, the Project Manager anticipates that the budgets for CIP’s P2531, P2532, and P2535 are sufficient to support the Project. The Finance Department has determined that, under the current rate model, 100% of the funding is available from the Replacement Fund for CIP’s P2531, P2532, and P2535. 5 STRATEGIC GOAL: This Project supports the District’s Mission statement, “To provide high value water and wastewater services to the customers of the Otay Water District in a professional, effective, and efficient manner” and the General Manager’s Vision, “A District that is at the forefront in innovations to provide water services at affordable rates, with a reputation for outstanding customer service.” LEGAL IMPACT: None. DM/RP:jf P:\WORKING\CIP P2531 & P2532 - 944-1 & 2 Reservoir Int-Ext Coating\Staff Reports\BD 10-07-15\BD 10-07-15 Staff Report 944-1 944-2 458-2 Reservoir CO 04_CO 05_CO 06(DM-RP).docx Attachments: Attachment A – Committee Action Attachment B-1 – Budget Detail for P2531 Attachment B-2 – Budget Detail for P2532 Attachment B-3 – Budget Detail for P2535 Exhibit A-1 – Location Map for 944-1 & 944-2 Exhibit A-2 – Location Map for 458-2 Exhibit B-1 – Change Order No. 4 Exhibit B-2 – Change Order No. 5 Exhibit B-3 – Change Order No. 6 ATTACHMENT A SUBJECT/PROJECT: P2531-001103 P2532-001103 P2535-001103 Approve Change Orders No. 4, No. 5, and No. 6 to the Contract with Olympus & Associates, Inc. for the 944-1, 944-2, & 458-2 Reservoir Interior/Exterior Coatings & Upgrades Project COMMITTEE ACTION: The Engineering, Operations, and Water Resources Committee (Committee) reviewed this item at a meeting held on September 22, 2015, and the following comments were made: Staff recommended that the Board: o Approve Change Order No. 4 to the existing contract with Olympus & Associates, Inc. (Olympus) in the amount of $28,071.00 for the 944-1, 944-2, & 458-2 Reservoir Interior/Exterior Coatings & Upgrades Project. o Approve Change Order No. 5 to the existing contract with Olympus & Associates, Inc. (Olympus) in the amount of $46,204.33 for the 944-1, 944-2, & 458-2 Reservoir Interior/Exterior Coatings & Upgrades Project. o Approve Change Order No. 6 to the existing contract with Olympus & Associates, Inc. (Olympus) in the amount of $11,413.89 for the 944-1, 944-2, & 458-2 Reservoir Interior/Exterior Coatings & Upgrades Project. Staff indicated that at the October 1, 2014 Board Meeting, the Board awarded a construction contract in the amount of $1,206,008 to Olympus to replace the existing interior and exterior coatings for the 944-1, 944-2, and 458-2 Reservoirs. Since the award of the construction contract, substantial structural repair work was identified at the 944-1 (Install Date January 1963), 944-2 (Install Date June 1992), and 458-2 (Install Date October 1967) Reservoirs. Although an internal (dive) inspection was performed at the Reservoirs in advance of the Project, the extent of the required repairs could not be assessed until removal of the existing coating was completed. Staff noted that the contract does include a Board approved Structural Modification Allowance item, which was established to address structural deficiencies identified during construction. A Work Order was approved against the allowance on June 12, 2015, to construct structural roof support system repairs at the 944-2 Reservoir. It was indicated that Change Order No. 1 was issued under the General Manager’s authority to advance the completion of repairs of floor, wall, and roof at the 458-2 Reservoir. On September 2, 2015 the Board approved a budget increase in the amount of $325,000 to cover the costs of Change Orders No. 2, No. 3, and pending Change Orders No. 4 and No. 5 for the CIP Project budgets (P2531, P2532, and P2535) that support the construction contract. A contingency was also included in the approved budget increase for any unanticipated changes. The September 2, 2015 Board action also included approval of Change Orders No. 2 and 3. Staff noted that Change Orders No. 4, 5, and 6 are being presented at today’s Committee meeting for consideration. Change Order No. 4 (see Exhibit B-1) compensates the contractor for changing the specified coating on the floor of the 458-2 Reservoir from an 80% solids product to a 100% solids product. This change is required to properly address coating of the existing floor in consideration of the pitting encountered at the 458-2 reservoir. The cost associated with Change Order No. 4 is $28,071.00. This cost increase is based on two factors: the first being the recommended application thickness is approximately twice that included in the original contract. This is needed to assure proper coating of the edges associated with the existing pitting. The second being that the material cost per gallon of the 100% solids product is approximately twice that of the 80% solids. The District’s Construction Manager verified the unit cost with the manufacturer’s supplier as part of his independent analysis. Change Order No. 5 (see Exhibit B-2) compensates the contractor for the completion of structural repairs, including replacement of all rafters and seismic ties that support the roof of the 944-1 Reservoir. The cost associated with the completion of this work is $46,204.33. Change Order No. 5 also addresses contract time as a result of the added structural repair work at the 944- 1 Reservoir. Time impacts associated with this change are provided in Exhibit B-2, including the addition of thirty-two (32) days. Change Order No. 6 (see Exhibit B-3) compensates the contractor for structural repairs and replacement of a portion of the 944-1 Reservoir overflow due to excessive corrosion. The cost associated with the completion of structural repairs, as included in Change Order No. 6, is $11,413.89. Change Order No. 6 also addresses contract time as a result of the added structural repair work at the 944-1 Reservoir. Time impacts associated with this change are provided in Exhibit B-3, including the addition of two (2) days. Olympus, the contractor of the Project, has completed the interior and exterior recoating work at the 944-2 Reservoir and that reservoir was placed into service on July 29, 2015. As of September 12, 2015, Olympus has completed the interior coating work at the 458-2 Reservoir and is currently performing blasting and coating work on the exterior of the reservoir. Structural repair work at the 944-1 Reservoir was initiated in September 2015. Staff estimates that the contractor is approximately 80 calendar days behind schedule. This estimate includes granting the contract time extensions to September 8, 2015 as included in the change orders before you today. Olympus has been notified that the District will be assessing liquidated damages associated with the late delivery of the Project. In response to a question from the Committee, staff stated that reservoirs are visually inspected every five (5) years by diving experts and repairs are made if necessary. The performance of a complete reservoir steel condition assessment would require draining the reservoir and removing the existing coating. The Committee commented that the 944-1 Reservoir is small and asked if removing the reservoir from the system had been considered. The Committee noted that there is no major growth planned in the vicinity of the reservoir and also noted the overall per capita decrease in water use by District customers. Staff stated that the 944-1 Tank is needed to provide adequate fire flow in this part of the system. Additionally, staff noted that the 944-1 Reservoir also increases the District’s reliability as a back-up reservoir when other reservoirs are temporarily taken out of service for maintenance. Following the discussion, the committee recommended presentation to the full board as a consent item. ATTACHMENT B-1 – Budget Detail for P2531 SUBJECT/PROJECT: P2531-001103 P2532-001103 P2535-001103 Approve Change Orders No. 4, No. 5, and No. 6 to the Contract with Olympus & Associates, Inc. for the 944-1, 944-2, & 458-2 Reservoir Interior/Exterior Coatings & Upgrades Project Date Updated: 9/16/15 Budget 390,000 Planning Standard Salaries 468 468 - 468 Consultant Contracts 3,411 3,411 - 3,411 HDR ENGINEERING INC Regulatory Agency Fees 25 25 - 25 PETTY CASH CUSTODIAN Total Planning 3,904 3,904 - 3,904 Design Standard Salaries 4,232 4,232 - 4,232 Service Contracts 45 45 - 45 SAN DIEGO DAILY TRANSCRIPT Construction Contracts 90 90 - 90 CLARKSON LAB & SUPPLY INC Total Design 4,367 4,367 - 4,367 Construction Standard Salaries 52,500 9,204 43,296 52,500 Construction Contract 188,228 1,625 186,603 188,228 OLYMPUS & ASSOCIATES 46,204 - 46,204 46,204 OLYMPUS & ASSOCIATES CO 05 11,414 - 11,414 11,414 OLYMPUS & ASSOCIATES CO 06 Service Contracts 50,000 - 50,000 50,000 SPECIALTY INSPECTION 12,500 5,100 7,400 12,500 ALYSON CONSULTING-CM Equipment 15,000 15,000 15,000 Pending Valve Replacement Equipment Charges 78 78 - 78 EQUIPMENT CHARGES Professional Legal Fees 530 527 3 530 STUTZ ARTIANO SHINOFF Regulatory Agency Fees - - - - PETTY CASH CUSTODIAN Project Closeout 3,000 - 3,000 3,000 CLOSEOUT Project Contingency - - - - 5% CONTINGENCY Total Construction 379,454 16,534 362,921 379,454 Grand Total 387,725 24,805 362,921 387,725 Vendor/Comments Otay Water District P2531-944-1 Reservoir Interior/Exterior Coating Committed Expenditures Outstanding Commitment & Projected Final Cost ATTACHMENT B-2 – Budget Detail for P2532 SUBJECT/PROJECT: P2531-001103 P2532-001103 P2535-001103 Approve Change Orders No. 4, No. 5, and No. 6 to the Contract with Olympus & Associates, Inc. for the 944-1, 944-2, & 458-2 Reservoir Interior/Exterior Coatings & Upgrades Project Date Updated: 9/12/15 Budget 946,000 Planning Standard Salaries 468 468 - 468 Consultant Contracts 3,412 3,412 - 3,412 HDR ENGINEERING INC Regulatory Agency Fees 25 25 - 25 PETTY CASH CUSTODIAN Total Planning 3,905 3,905 - 3,905 Design Standard Salaries 7,982 7,982 - 7,982 Professional Legal Fees - - - - STUTZ ARTIANO SHINOFF Consultant Contracts - - - - CONSULTANT CONTRACT Service Contracts 1,129 1,129 - 1,129 MAYER 45 45 - 45 SAN DIEGO DAILY TRANSCRIPT - - - - - - - - - - - - - - - - Total Design 9,156 9,156 - 9,156 Construction Standard Salaries 194,000 185,910 8,090 194,000 Construction Contract 553,680 528,065 25,615 553,680 OLYMPUS & ASSOCIATES 33,936 33,936 - 33,936 OLYMPUS & ASSOCIATES - WO 1 ALLOWANCE Service Contracts 112,924 112,924 - 112,924 HDR-SPECIALTY INSPECTION 35,026 34,820 206 35,026 ALYSON CONSULTING-CM 90 90 90 CLARKSON LAB & SUPPLY 680 680 - 680 WATCHLIGHT CORPORATION Equipment Charge 1,283 1,283 - 1,283 EQUIPMENT CHARGE Professional Legal Fees 330 327 3 330 STUTZ ARTIANO SHINOFF Regulatory Agency Fees - - - - PETTY CASH CUSTODIAN Project Closeout - - - - CLOSEOUT Project Contingency - - - - 5% CONTINGENCY Total Construction 931,949 898,035 33,914 931,949 Grand Total 945,010 911,096 33,914 945,010 Vendor/Comments Otay Water District P2532-944-2 Reservoir Interior/Exterior Coating CommittedExpenditures Outstanding Commitment & Projected Final Cost ATTACHMENT B-3 – Budget Detail for P2535 SUBJECT/PROJECT: P2531-001103 P2532-001103 P2535-001103 Approve Change Orders No. 4, No. 5, and No. 6 to the Contract with Olympus & Associates, Inc. for the 944-1, 944-2, & 458-2 Reservoir Interior/Exterior Coatings & Upgrades Project Date Updated: 9/12/15 Budget 839,000 Planning - - - - Total Planning - - - - Design Standard Salaries 15,983 15,983 - 15,983 Professional Legal Fees 387 387 - 387 STUTZ ARTIANO SHINOFF Consultant Contracts 2,715 2,715 - 2,715 CSI SERVICES INC Service Contracts 4,610 4,610 - 4,610 MAYER 89 89 - 89 SAN DIEGO DAILY TRANSCRIPT Total Design 23,784 23,784 - 23,784 Construction Standard Salaries 150,000 101,194 48,806 150,000 Construcion Contract 404,100 238,129 165,971 404,100 OLYMPUS & ASSOCIATES 26,064 26,064 - 26,064 OLYMPUS & ASSOCIATES - ALLOWANCE 41,778 41,778 - 41,778 OLYMPUS & ASSOCIATES - CO1 44,458 44,458 44,458 OLYMPUS & ASSOCIATES - CO2 4,073 4,073 4,073 OLYMPUS & ASSOCIATES - CO3 28,071 28,071 28,071 OLYMPUS & ASSOCIATES - CO4 Service Contracts 47 47 - 47 SAN DIEGO DAILY TRANSCRIPT 3,515 3,515 - 3,515 FERGUSON WATERWORKS 3,081 3,081 - 3,081 PACIFIC PIPELINE 400 400 - 400 R&M SOLUTIONS 2,958 2,958 - 2,958 DJA INSPECTION 31,930 31,930 - 31,930 HDR-SPECIALTY INSPECTION 629 629 - 629 WATCHLIGHT CORPORATION 13,000 - 13,000 13,000 ALYSON CONSULTING-CM 372 372 - 372 NINYO & MOORE 48,925 - 48,925 48,925 RF JEAGER -SPECIALTY INSPECTION Equipment Charge 1,093 1,093 - 1,093 EQUIPMENT CHARGE Standard Materials 18 18 - 18 STANDARD MATERIALS Regulatory Agency Fees 38 38 - 38 PETTY CASH CUSTODIAN Project Closeout 5,000 - 5,000 5,000 Professional Legal Fees 5,000 - 5,000 5,000 Project Contingency - - - - 5% CONTINGENCY Total Construction 814,550 451,246 363,304 814,550 Grand Total 838,334 475,030 363,304 838,334 Vendor/Comments Otay Water District P2535-458-2 Reservoir Interior/Exterior Coating Committed Expenditures Outstanding Commitment & Projected Final Cost "Cé ¹r $R $R $R ¹r ¹r $R ¹r ¹r B r a n d y w i n e A v e O l y m p i c P k w y Morro Point Dr W P o i n t D r Point Barrow Dr Point la Jolla Dr P o i n t D e f i a n c e C t Laguna Point Ct Malibu Point Ct Diablo Point Ct San Pedro Point Ct O l y m p i c P k w y 066065 ! VICINITY MAP PROJECT SITE NTS ?ò Aä ?Ë ;&s DIV 5 DIV 1 DIV 2 DIV 4 DIV 3 ?p F P:\WORKING\CIP P2493 & P2535 624-2 & 458-2 Reservoir Coating\Graphics\Exhibits-Figures\458-2 Location.mxd OTAY WATER DISTRICT458-2 Reservoir Interior/ExteriorCoating and Upgrades EXHIBIT A-2 CIP P2535F 458-2 Tank1.75 MG Steel Reservoir Page 1 of 1 COST ESTIMATE SUMMARY COR 458-2 Floor Material Change W.O. # PREPARED BY - Douglas Cook Contract: 944s & 458-2 Reservoirs SIGNATURE: JOBSITE: C.I.P. NO. DATE: --- --- Area of reservoir 458-2 with 98 foot dimeter equals 7540.0 SF --- --- Area for 6-inches of shell bottom equals 154.0 SF --- --- Total SF affected by coating change 7694.0 SF --- --- --- ---Credit for not used Devoe 233 (15-18 mils = 16.5 DFT AVG)(77.8 SF/Gallon) -98.9 gallons --- --- 10% Stripe coat & waste -9.9 gallons ----- Quantity Rounded to 5 gallon pail -110.0 gallons ---$29.59 -$3,255 -$3,255 Add for Devoe 133 (100% Solids)(27-38 DFT = 33 DFT AVG)(48.6 SF/Gallon)(50% surface no pits)79.1 gallons 0.0 ----$0 Heavy Pitted Areas Add for Devoe 133 (100% Solids)(42-53 DFT = 48 DFT AVG)(33.4 SF/Gallon)(50% surface heavy pits)115.1 gallons 25% roll pits & waste 48.6 gallons 0.0 ----$0 Quantity Rounded to 5 gallon pail 245.0 gallons 0.0 --$65.14 $15,959 -$15,959 Plural Pump Rental 1.0 week 0.0 -$3,730.00 $3,730 --$3,730 Plural Pump Rental Tax 1.0 week 0.0 -$298.40 $298 --$298 Fuel / Accessories 1.0 week 0.0 -$500.00 $500 --$500 Pump Operator 1.0 EA 16.000 16.0 $53.12 $850 ---$850 Surface Preparation 3.0 EA 32.000 96.0 $53.12 $5,100 ---$5,100 ------ 112.0 $5,950 $4,528 $12,704 $0 $0 SALES TAX - 8.00%1 LS $1,016 $1,016 $5,950 $4,528 $13,721 $0 $24,199 MARK-UP PER CONTRACT (OH, PROFIT & BOND) $952 $725 $2,195 $3,872 TOTAL PRIME CONTRACTOR PRICE 112.0 $6,902 $5,253 $15,916 $0 $28,071 ------ 0.0 $0 $0 $0 $0 $0 SALES TAX - 7.75%1 ls $0 $0 $0 $0 $0 $0 $0 MARK-UP PER CONTRACT (OH, PROFIT & BOND)$0 $0 $0 included $0 TOTAL SUBCONTRACTOR PRICE 0.0 $0 $0 $0 $0 $0 PRIME CONTRACTOR MARK-UP PER CONTRACT $0 $0 $0 $0 $0 TOTAL RFP PRICE 112.0 $6,902 $5,253 $15,916 $0 $28,071 TOTAL COST MATERIAL UNIT PRICE TOTALUNIT COSTUNIT COST TOTAL COSTQUANTITYUNITS LABOR EQUIPMENT UNIT COST TOTAL COSTMH/UNIT TOTAL MANHOURS LABOR RATE TOTAL COST QUANTITY LABOR MH/UNIT TOTAL COSTLABOR RATE TOTAL MANHOURS UNIT PRICE TOTALTOTAL COSTUNIT COSTUNITS EQUIPMENT MATERIAL TOTAL COSTUNIT COST TOTAL COSTUNIT COST SUBTOTAL COST TOTAL COST SUBTOTAL COST TOTAL COST SUBCONTRACTOR DESCRIPTION DESCRIPTION Alyson Consulting 8898 Hibert Ave, Suite 109 San Diego, CA 92131 (858) 518-3072 REQUEST FOR PROPOSAL # 004 Date: June 30, 2015 Project Name: 944-1, 944-2, & 458-2 Reservoirs Interior/Exterior Coating & Upgrades To: Olympus & Associates C.I.P. No.: P2531/P2532/P2535 405 Lovitt Lane Reno, NV 89506 Contractor: Olympus & Associates Attn: Lazarus Tsiopos From: Douglas Cook Subject: 458-2 Floor Coating Change Reference Drawings: N/A Ref. Spec. Section: N/A Referenced RFI: N/A Description: X Shop drawings required No Shop drawings required Please prepare a lump sum proposal to furnish all required labor, material, and equipment necessary to implement the following items: • Replace the Specified 80% solids (Devoe Bar Rust 233H) coating system with 100% solids (Devoe Devran 133) per the attached coating plan. • Please submit a lump sum cost proposal for this adjustment to your construction contract by ASAP. Your proposal should include a complete detailed breakdown of labor man-hours, materials, equipment, and all other related costs which would be basis for negotiation and agreement in an adjustment to the contract price. • Please quantify the impact, if any, the above described scope of work will have upon your project completion date, by identifying the first critical path element of your schedule which is impacted and the duration of the impact. • Other requirements to be included are: N/A By: Construction Manager’s Signature Marine and Protective Coatings All products supplied and technical advice or recommendations given are subject to our standard Conditions of Sale. 7077 Consolidated Way, Ste A/ San Diego CA 92121 / Tel: 619.520.8517 / Submittals June 30th 2015 Otay Water District Fresh Water Reservoir 458-2 1.8 MG Heavily Pitted Floor Coating Recommendation Coatings Contractor: Olympus & Associates 405 Lovitt Lane Reno, NV 89507 Owner: Otay Water District Coatings Manufacturer: International Paint, LLC 7077 Consolidated Way, Ste A San Diego, CA 92121 Marine and Protective Coatings All products supplied and technical advice or recommendations given are subject to our standard Conditions of Sale. 7077 Consolidated Way, Ste A / San Diego, CA 92121 / Tel: 619.520.8517 / Submittal Otay Water District June 30th 2015 Interior Floor System for Heavily Pitted Floors: Recommended Sur ace Preparation: Abrasive blast to near-white metal surface cleanliness in accordance with SSPC SP10. Blast profile should be 1.5 – 2.5 mils in depth and be of a sharp, jagged nature as opposed to a “peen” pattern. Existing raised puddle welded areas shall be ground level and prepared to the above standard. Stripe Coat International Paint/Devoe Coatings Devran 133 2 3 Mils (DFT) First Coat International Paint/Devoe Coatings Devran 133 15 - 20 Mils (DFT) Second Coat: International Paint/Devoe Coatings Devran 133 10 - 15 Mils (DFT) Total Mils (DFT) 27 38 Mils (DFT) Contractor: Mr. George Tsiopos Olympus & Associates Document Preparation: Chris Jones Protective Coatings Specialist International Paint, LLC. 619/520.8517 c.jones@akzonobel.com Marine and Protective Coatings All products supplied and technical advice or recommendations given are subject to our standard Conditions of Sale. 7077 Consolidated Way, Ste A / San Diego, CA 92121 / Tel: 619.520.8517 / Submittal Otay Water District June 18th 2015 Interior Floor System for Heavily Pitted Floors: Stripe Coat International Paint/Devoe Coatings Devran 133 2 3 Mils (DFT) First Coat International Paint/Devoe Coatings Devran 133 20 - 25 Mils (DFT) Second Coat: International Paint/Devoe Coatings Devran 133 20 - 25 Mils (DFT) Total Mils (DFT) 42 53 Mils (DFT) Contractor: Mr. George Tsiopos Olympus & Associates Document Preparation: Chris Jones Protective Coatings Specialist International Paint, LLC. 619/520.8517 c.jones@akzonobel.com A 100% solids, two-component epoxy coating for tank lining and repair of pitted steel surfaces. PRODUCT DESCRIPTION Ideal for repair of tank bottoms, including potable water tanks, fuel tanks and selected chemical tanks. Also used for repair of pitted steel surfaces as well as a chemical resistant coating for concrete floors and waste troughs. Devran 133 is often used in sewage or waste treatment plants and containment areas. NSF certification is for tanks equal to or greater than 20,000 gallons. See listing at www.NSF.org "Drinking Water System Components" for application and cure. Certified to NSF/ANSI 61 INTENDED USES Off White, Oxide Red Gloss 100% 8-12 mils (200-300 microns) dry equivalent to 8-12 mils (200-300 microns) wet 160 sq.ft/US gallon at 10 mils d.f.t and stated volume solids 4 m²/liter at 250 microns d.f.t and stated volume solids Allow appropriate loss factors Airless Spray, Squeegee, Plural Component Airless Spray PRACTICAL INFORMATION FOR DEVRAN 133 Color Gloss Level Volume Solids Typical Thickness Theoretical Coverage Practical Coverage Method of Application Drying Time Temperature Touch Dry Hard Dry Minimum Maximum ¹ * not applicable Overcoating Interval with recommended topcoats 50°F (10°C) *¹32 hours 26 hours 72 hours 68°F (20°C) *¹22 hours 14 hours 72 hours 77°F (25°C) *¹17 hours 10 hours 72 hours Part A 199°F (93°C); Part B 199°F (93°C); Mixed 199°F (93°C) 14.9 Ib/gal (1.79 kg/l) REGULATORY DATA Flash Point (Typical) Product Weight VOC See Product Characteristics section for further details 0.59 lb/gal (71 g/lt) EPA Method 24 Devran® 133 Epoxy Page 1 of 4 Ref:4386 Issue Date:2/5/2015 Protective Coatings Devran® 133 Epoxy All surfaces must be sound, dry, clean, free of oil, grease, dirt, mildew, curing compounds, loose and flaking paint and other foreign substances. New Surfaces: Abrasive blast to near-white metal surface cleanliness in accordance with SSPC-SP10 or ISO8501- 1:2007 Sa2.5. Blast profile on steel should be 1½ - 2½ mils (38 - 63 microns) in depth and be of a sharp, jagged nature as opposed to a “peen” pattern (typically obtained in shot blasting). Concrete Floors, Poured Concrete: Cure at least 30 days. Acid etch or abrasive blast slick, glazed concrete or concrete with laitance. Prime with Pre-Prime 167 for non-NSF applications or Devran 133. Previously Painted Surfaces Devran 133 may not be applied to existing coatings. All coatings should be removed and substrates treated as for New Surfaces. SURFACE PREPARATION Material is supplied in two containers as a unit. Always mix a complete unit in the proportions supplied. Once the unit has been mixed, it must be used within the working pot life specified. (1) Agitate Base (Part A) with a power agitator. (2) Combine entire contents of Initiator (Part B) with Base (Part A) and mix thoroughly with power agitator. 4 part(s) : 1 part(s) by volume Recommended Do not thin T-10 Thinner Do not allow material to remain in hoses, gun or spray equipment. Thoroughly flush all equipment with T-10 Thinner. Once units of paint have been mixed they should not be resealed and it is advised that after prolonged stoppages work recommences with freshly mixed units. Clean all equipment immediately after use with T-10 Thinner. It is good working practice to periodically flush out spray equipment during the course of the working day. Frequency of cleaning will depend upon amount sprayed, temperature and elapsed time, including any delays. All surplus material and empty containers should be disposed of in accordance with appropriate regional regulations/legislation. See Product Characteristics section for further details In the SCAQMD region, use T-0 Thinner or other solvent in compliance with local VOC and air quality regulations. Recommended Tip Range 23-29 thou (0.58-0.73 mm) Total output fluid pressure at spray tip not less than 2944 psi (207 kg/cm²) See Product Characteristics section for further details APPLICATION Mixing Mix Ratio Working Pot Life Plural component airless spray Airless Spray Thinner Cleaner Work Stoppages Clean Up 50°F (10°C) 68°F (20°C) 77°F (25°C) 2 hours 2 hours 2 hours Page 2 of 4 Devran® 133 Epoxy Advantages: - Excellent chemical, solvent and water resistance - Can be applied up to 1/2'' thick on horizontal surfaces (except for potable water service) In common with all epoxies, Devran 133 will chalk and discolor on exterior exposure. However, these phenomena are not detrimental to anti-corrosive performance. Apply in good weather, when air and surface temperatures are above 50°F (10°C). Application below this temperature may compromise chemical resistance. Optimum application properties and working life of the coating are obtained when the mixed components are at 77°F (25°C) and every effort should be made to keep material to this temperature. Devran 133 can be applied to floors and decks with a spreader, squeegee or roller. If air entrapment is encountered, use a “porcupine” or another type of air release roller tool. Where plural component airless spray equipment is used, a 45 to 1 pump equipped with a 1:1 cylinder pump should be used. All plural component applications require a volumetric check of the mix ratio. Where airless spray equipment is used, a 45:1 pump or larger is recommended. Ideally, fluid hoses should not be less than 3/8'' ID and not longer than 50 feet to obtain optimum results. Although Devran 133 is solventless, good ventilation with dry air is required for the protection of the applicator, to prevent condensation and to obtain proper coating performance. Ventilation should be maintained throughout the cure period. Be sure the air in the lowest areas is constantly replaced with fresh, dry air. Longer curing times with ventilation are required if temperatures are lower than 77ºF (25ºC). Note: VOC values are typical and are provided for guidance purpose only. These may be subject to variation depending on factors such as differences in color and normal manufacturing tolerances. PRODUCT CHARACTERISTICS Devran 133 will normally be applied direct to metal and is not normally overcoated with any product other than itself. SYSTEMS COMPATIBILITY Page 3 of 4 Devran® 133 Epoxy Rect Top Rect Bottom D et ai l T o p Further information regarding industry standards, terms and abbreviations used in this data sheet can be found in the following documents available at www.international-pc.com: • Definitions & Abbreviations • Surface Preparation • Paint Application • Theoretical & Practical Coverage Individual copies of these information sections are available upon request. ADDITIONAL INFORMATION This product is intended for use only by professional applicators in industrial situations in accordance with the advice given on this sheet, the Material Safety Data Sheet and the container(s), and should not be used without reference to the Material Safety Data Sheet (MSDS) which International Protective Coatings has provided to its customers. All work involving the application and use of this product should be performed in compliance with all relevant national, Health, Safety & Environmental standards and regulations. In the event welding or flame cutting is performed on metal coated with this product, dust and fumes will be emitted which will require the use of appropriate personal protective equipment and adequate local exhaust ventilation. If in doubt regarding the suitability of use of this product, consult International Protective Coatings for further advice. SAFETY PRECAUTIONS PACK SIZE Unit Size Part A Part B Vol Pack Vol Pack For availability of other pack sizes contact International Protective Coatings 5 US gal 4 US gal 6 US gal 1 US gal 1 US gal SHIPPING WEIGHT (TYPICAL) Unit Size Part A Part B 5 US gal 63.9 lb 16.1 lb Shelf Life 24 months minimum at 77°F (25°C). Subject to re-inspection thereafter. Store in dry, shaded conditions away from sources of heat and ignition. STORAGE The information in this data sheet is not intended to be exhaustive; any person using the product for any purpose other than that specifically recommended in this data sheet without first obtaining written confirmation from us as to the suitability of the product for the intended purpose does so at their own risk. All advice given or statements made about the product (whether in this data sheet or otherwise) is correct to the best of our knowledge but we have no control over the quality or the condition of the substrate or the many factors affecting the use and application of the product. Therefore, unless we specifically agree in writing to do so, we do not accept any liability at all for the performance of the product or for (subject to the maximum extent permitted by law) any loss or damage arising out of the use of the product. We hereby disclaim any warranties or representations, express or implied, by operation of law or otherwise, including, without limitation, any implied warranty of merchantability or fitness for a particular purpose. All products supplied and technical advice given are subject to our Conditions of Sale. You should request a copy of this document and review it carefully. The information contained in this data sheet is liable to modification from time to time in the light of experience and our policy of continuous development. It is the user's responsibility to check with their local representative that this data sheet is current prior to using the product. This Technical Data Sheet is available on our website at www.international-marine.com or www.international-pc.com, and should be the same as this document. Should there be any discrepancies between this document and the version of the Technical Data Sheet that appears on the website, then the version on the website will take precedence. Disclaimer Copyright © AkzoNobel, 2/5/2015. All trademarks mentioned in this publication are owned by, or licensed to, the AkzoNobel group of companies. www.international-pc.com Page 4 of 4 Material Safety Data Sheet DEVRAN 133 OFF WHITE PART A Sales Order: {SalesOrd} Bulk Sales Reference No.: MSDS Revision Date: MSDS Revision Number: DC133K3600 02/07/2014 0-2 1. Identification of the preparation and company 1.1. Product identifier Product Identity DEVRAN 133 OFF WHITE PART A Bulk Sales Reference No.DC133K3600 1.2. Relevant identified uses of the substance or mixture and uses advised against Intended Use See Technical Data Sheet. Application Method See Technical Data Sheet. 1.3. Details of the supplier of the safety data sheet Company Name International Paint LLC 6001 Antoine Drive Houston Texas 77091 Emergency CHEMTREC (USA)(800) 424-9300 International Paint (713) 682-1711 Poison Control Center (800) 854-6813 Customer Service International Paint (800) 589-1267 Fax No.(800) 631-7481 2. Hazard identification of the product 2.1. Classification of the substance or mixture Acute Tox. 5;H303 May be harmful if swallowed. Acute Tox. 5;H313 May be harmful in contact with skin. Acute Tox. 4;H332 Harmful if inhaled. Skin Irrit. 2;H315 Causes skin irritation. Eye Irrit. 2;H319 Causes serious eye irritation. Skin Sens. 1;H317 May cause an allergic skin reaction. Aquatic Chronic 2;H411 Toxic to aquatic life with long lasting effects. 2.2. Label elements Using the Toxicity Data listed in section 11 & 12 the product is labelled as follows. Warning. H303 May be harmful if swallowed. H313 May be harmful in contact with skin. H315 Causes skin irritation. H317 May cause an allergic skin reaction. DC133K3600_0 1/10 H319 Causes serious eye irritation. H332 Harmful if inhaled. H411 Toxic to aquatic life with long lasting effects. P260 Do not breathe mist / vapors / spray. P261 Avoid breathing dust / fume / gas / mist / vapors / spray. P262 Do not get in eyes, on skin, or on clothing. P271 Use only outdoors or in a well-ventilated area. P272 Contaminated work clothing should not be allowed out of the workplace. P273 Avoid release to the environment. P280 Wear protective gloves / eye protection / face protection. P301+310 IF SWALLOWED: Immediately call a POISON CENTER or doctor/physician. P302+352 IF ON SKIN: Wash with soap and water. P304+312 IF INHALED: Call a POISON CENTER or doctor/physician if you feel unwell. P305+351+338 IF IN EYES: Rinse continuously with water for several minutes. Remove contact lenses if present and easy to do - continue rinsing. P312 Call a POISON CENTER or doctor / physician if you feel unwell. P331 Do NOT induce vomiting. P333+313 If skin irritation or a rash occurs: Get medical advice/attention. P337 If eye irritation persists:. P340 Remove victim to fresh air and keep at rest in a position comfortable for breathing. P362 Take off contaminated clothing and wash before reuse. P363 Wash contaminated clothing before reuse. P391 Collect spillage. P501 Dispose of contents / container in accordance with local / national regulations. HMIS Rating Health: 1 Flammability: 3 Reactivity: 1 3. Composition/information on ingredients This product contains the following substances that present a hazard within the meaning of the relevant State and Federal Hazardous Substances regulations. Ingredient/Chemical Designations Weight %GHS Classification Notes Barium sulfate CAS Number: 0007727-43-7 25 - 50 ----[1][2] Bisphenol A - Epichlorohydrin CAS Number: 0025068-38-6 10 - 25 Eye Irrit. 2;H319 Skin Irrit. 2;H315 Skin Sens. 1;H317 Aquatic Chronic 2;H411 [1] Titanium dioxide CAS Number: 0013463-67-7 1.0 - 10 ----[1][2] Benzyl alcohol CAS Number: 0000100-51-6 1.0 - 10 Acute Tox. 4;H332 Acute Tox. 4;H302 [1] Oxirane, mono[(C12-14-alkyloxy)methyl] derivs. CAS Number: 0068609-97-2 1.0 - 10 Skin Irrit. 2;H315 Skin Sens. 1;H317 [1] Cyclohexanamine, 4,4'-methylenebis- CAS Number: 0001761-71-3 1.0 - 10 Acute Tox. 4;H302 Skin Corr. 1A;H314 Skin Sens. 1B;H317 STOT RE 2;H373 Aquatic Chronic 2;H411 Supplier Classification [1] 1,2-Cyclohexanediamine CAS Number: 0000694-83-7 1.0 - 10 Acute Tox. 4;H332 Skin Corr. 1;H314 Skin Sens. 1;H317 [1] [1] Substance classified with a health or environmental hazard. [2] Substance with a workplace exposure limit. [3] PBT-substance or vPvB-substance. DC133K3600_0 2/10 *The full texts of the phrases are shown in Section 16. 4. First aid measures 4.1. Description of first aid measures General Remove contaminated clothing and shoes. Get medical attention immediately. Wash clothing before reuse. Thoroughly clean or destroy contaminated shoes. Inhalation If inhaled, remove to fresh air. If not breathing, give artificial respiration. If breathing is difficult, give oxygen. Get medical attention immediately. Eyes In case of contact, immediately flush eyes with plenty of water for at least 15 minutes. Get medical attention immediately. Skin In case of contact, immediately flush skin with soap and plenty of water. Get medical attention immediately. Ingestion If swallowed, immediately contact Poison Control Center at 1-800-854-6813. DO NOT induce vomiting unless instructed to do so by medical personnel. Never give anything by mouth to an unconscious person. 4.2. Most important symptoms and effects, both acute and delayed Overview NOTICE: Reports have associated repeated and prolonged occupational overexposure to solvents with permanent brain and nervous system damage. Intentional misuse by deliberately concentrating and inhaling the contents may be harmful or fatal. Avoid contact with eyes, skin and clothing. Inhalation Harmful if inhaled. Causes nose and throat irritation. Vapors may affect the brain or nervous system causing dizziness, headache or nausea. Eyes Causes severe eye irritation. Avoid contact with eyes. Skin Causes skin irritation. May cause allergic skin reaction. May be harmful if absorbed through the skin. Ingestion Harmful if swallowed. May cause abdominal pain, nausea, vomiting, diarrhea, or drowsiness. Chronic effects Possible cancer hazard. Contains an ingredient which may cause cancer based on animal data (See Section 2 and Section 15 for each ingredient). Risk of cancer depends on duration and level of exposure. 5. Fire-fighting measures 5.1. Extinguishing media CAUTION: This product has a very low flashpoint. Use of water spray when fighting fire may be inefficient. SMALL FIRES: Use dry chemical, CO2, water spray or alcohol-resistant foam. LARGE FIRES: Use water spray, fog, or alcohol-resistant foam. Do not use straight streams. Move containers from fire area if you can do so without risk. Runoff from fire control may cause pollution. Dike fire control water for later disposal. Do not scatter the material. 5.2. Special hazards arising from the substance or mixture May produce hazardous fumes when heated to decomposition as in welding. Fumes may produce Carbon Dioxide and Carbon Monoxide. 5.3. Advice for fire-fighters Cool closed containers exposed to fire by spraying them with water. Do not allow run off water and contaminants from fire fighting to enter drains or water courses. ERG Guide No. 6. Accidental release measures 6.1. Personal precautions, protective equipment and emergency procedures ELIMINATE ALL IGNITION SOURCES (no smoking, flares, sparks or flames in immediate area). Use only non-sparking equipment to handle spilled material and absorbent. Do not touch or walk through spilled material. Stop leak if you can do so without risk. Prevent entry into waterways, sewers, basements or confined areas. A vapor suppressing foam may be used to reduce vapors. Absorb or cover with dry earth, sand, or other non-combustible material and transfer to containers. Use non-sparking tools to collect absorbed material. 6.2. Environmental precautions Do not allow spills to enter drains or watercourses. 6.3. Methods and material for containment and cleaning up CALL CHEMTREC at (800)-424-9300 for emergency response. Isolate spill or leak area immediately for at least 25 to 50 meters (80 to 160 feet) in all directions. Keep unauthorized personnel away. Stay upwind. Keep DC133K3600_0 3/10 out of low areas. Ventilate closed spaces before entering. LARGE SPILLS: Consider initial downwind evacuation for at least 300 meters (1000 feet). 7. Handling and storage 7.1. Precautions for safe handling Handling Vapors may cause flash fire or ignite explosively. In Storage Keep away from heat, sparks and flame. 7.2. Conditions for safe storage, including any incompatibilities Store between 40-100F (4-38C). Avoid contact with eyes, skin and clothing. Strong oxidizing agents. Do not smoke. Extinguish all flames and pilot lights, and turn off stoves, heaters, electric motors and other sources of ignition during use and until all vapors are gone. 7.3. Specific end use(s) Close container after each use. Wash thoroughly after handling. Prevent build-up of vapors by opening all windows and doors to achieve cross-ventilation. 8. Exposure controls and personal protection 8.1. Control parameters Exposure CAS No.Ingredient Source Value 0000100-51-6 Benzyl alcohol OSHA No Established Limit ACGIH No Established Limit NIOSH No Established Limit Supplier No Established Limit OHSA, CAN No Established Limit Mexico No Established Limit Brazil No Established Limit 0000694-83-7 1,2-Cyclohexanediamine OSHA No Established Limit ACGIH No Established Limit NIOSH No Established Limit Supplier No Established Limit OHSA, CAN No Established Limit Mexico No Established Limit Brazil No Established Limit 0001761-71-3 Cyclohexanamine, 4,4'-methylenebis- OSHA No Established Limit ACGIH No Established Limit NIOSH No Established Limit Supplier No Established Limit OHSA, CAN No Established Limit Mexico No Established Limit Brazil No Established Limit 0007727-43-7 Barium sulfate OSHA 15 mg/m3 TWA (total dust); 5 mg/m3 TWA (respirable fraction) ACGIH 10 mg/m3 TWA NIOSH 10 mg/m3 TWA (total dust); 5 mg/m3 TWA (respirable dust) DC133K3600_0 4/10 Supplier No Established Limit OHSA, CAN 10 mg/m3 TWA Mexico No Established Limit Brazil No Established Limit 0013463-67-7 Titanium dioxide OSHA 15 mg/m3 TWA (total dust) ACGIH 10 mg/m3 TWA NIOSH 5000 mg/m3 IDLH Supplier No Established Limit OHSA, CAN 10 mg/m3 TWA Mexico 10 mg/m3 TWA LMPE-PPT (as Ti)20 mg/m3 STEL [LMPE-CT] (as Ti) Brazil No Established Limit 0025068-38-6 Bisphenol A - Epichlorohydrin OSHA No Established Limit ACGIH No Established Limit NIOSH No Established Limit Supplier No Established Limit OHSA, CAN No Established Limit Mexico No Established Limit Brazil No Established Limit 0068609-97-2 Oxirane, mono[(C12-14-alkyloxy)methyl] derivs. OSHA No Established Limit ACGIH No Established Limit NIOSH No Established Limit Supplier No Established Limit OHSA, CAN No Established Limit Mexico No Established Limit Brazil No Established Limit Health Data CAS No.Ingredient Source Value 0000100-51-6 Benzyl alcohol NIOSH No Established Limit 0000694-83-7 1,2-Cyclohexanediamine NIOSH No Established Limit 0001761-71-3 Cyclohexanamine, 4,4'-methylenebis-NIOSH No Established Limit 0007727-43-7 Barium sulfate NIOSH Eye nose 0013463-67-7 Titanium dioxide NIOSH Lung tumors in animals 0025068-38-6 Bisphenol A - Epichlorohydrin NIOSH No Established Limit 0068609-97-2 Oxirane, mono[(C12-14-alkyloxy)methyl] derivs. NIOSH No Established Limit Carcinogen Data CAS No.Ingredient Source Value 0000100-51-6 Benzyl alcohol OSHA Select Carcinogen: No NTP Known: No; Suspected: No IARC Group 1: No; Group 2a: No; Group 2b: No; Group 3: No; Group 4: No; 0000694-83-7 1,2-Cyclohexanediamine OSHA Select Carcinogen: No NTP Known: No; Suspected: No IARC Group 1: No; Group 2a: No; Group 2b: No; Group 3: No; Group 4: No; 0001761-71-3 Cyclohexanamine, 4,4'-methylenebis- OSHA Select Carcinogen: No NTP Known: No; Suspected: No IARC Group 1: No; Group 2a: No; Group 2b: No; Group 3: No; Group 4: No; 0007727-43-7 Barium sulfate OSHA Select Carcinogen: No NTP Known: No; Suspected: No IARC DC133K3600_0 5/10 Group 1: No; Group 2a: No; Group 2b: No; Group 3: No; Group 4: No; 0013463-67-7 Titanium dioxide OSHA Select Carcinogen: Yes NTP Known: No; Suspected: No IARC Group 1: No; Group 2a: No; Group 2b: Yes; Group 3: No; Group 4: No; 0025068-38-6 Bisphenol A - Epichlorohydrin OSHA Select Carcinogen: No NTP Known: No; Suspected: No IARC Group 1: No; Group 2a: No; Group 2b: No; Group 3: No; Group 4: No; 0068609-97-2 Oxirane, mono[(C12-14-alkyloxy)methyl] derivs. OSHA Select Carcinogen: No NTP Known: No; Suspected: No IARC Group 1: No; Group 2a: No; Group 2b: No; Group 3: No; Group 4: No; 8.2. Exposure controls Respiratory Select equipment to provide protection from the ingredients listed in Section 3 of this document. Ensure fresh air entry during application and drying. If you experience eye watering, headache or dizziness or if air monitoring demonstrates dust, vapor, or mist levels are above applicable limits, wear an appropriate, properly fitted respirator (NIOSH approved) during and after application. Follow respirator manufacturer's directions for respirator use. FOR USERS OF 3M RESPIRATORY PROTECTION ONLY: For information and assistance on 3M occupational health and safety products, call OH&ESD Technical Service toll free in U.S.A. 1-800-243-4630, in Canada call 1-800-267-4414. Please do not contact these numbers regarding other manufacturer's respiratory protection products. 3M does not endorse the accuracy of the information contained in this Material Safety Data Sheet. Eyes Avoid contact with eyes. Protective equipment should be selected to provide protection from exposure to the chemicals listed in Section 3 of this document. Depending on the site-specific conditions of use, safety glasses, chemical goggles, and/or head and face protection may be required to prevent contact. The equipment must be thoroughly cleaned, or discarded after each use. Skin Protective equipment should be selected to provide protection from exposure to the chemicals listed in Section 3 of this document. Depending on the site-specific conditions of use, protective gloves, apron, boots, head and face protection may be required to prevent contact. The equipment must be thoroughly cleaned, or discarded after each use. Engineering Controls Depending on the site-specific conditions of use, provide adequate ventilation. Other Work Practices Emergency eye wash fountains and safety showers should be available in the immediate vicinity of any potential exposure. Use good personal hygiene practices. Wash hands before eating, drinking, using toilet facilities, etc. Promptly remove soiled clothing and wash clothing thoroughly before reuse. Shower after work using plenty of soap and water. 9. Physical and chemical properties Appearance Coloured Liquid Odour threshold Not Measured pH No Established Limit Melting point / freezing point Not Measured Initial boiling point and boiling range 99 (C) 210 (F) Flash Point 93 (C) 200 (F) Evaporation rate (Ether = 1)Not Measured Flammability (solid, gas)Not Applicable Upper/lower flammability or explosive limits Lower Explosive Limit: 1 Upper Explosive Limit: No Established Limit vapor pressure (Pa)Not Measured Vapor Density Heavier than air Specific Gravity 2.00 Partition coefficient n-octanol/water (Log Kow)Not Measured DC133K3600_0 6/10 Auto-ignition temperature Not Measured Decomposition temperature Not Measured Viscosity (cSt)No Established Limit VOC %Refer to the Technical Data Sheet or label where information is available. 9.2. Other information No further information 10. Stability and reactivity 10.1. Reactivity No data available 10.2. Chemical stability This product is stable and hazardous polymerization will not occur. Not sensitive to mechanical impact. Excessive heat and fumes generation can occur if improperly handled. 10.3. Possibility of hazardous reactions No data available 10.4. Conditions to avoid No data available 10.5. Incompatible materials Strong oxidizing agents. 10.6. Hazardous decomposition products May produce hazardous fumes when heated to decomposition as in welding. Fumes may produce Carbon Dioxide and Carbon Monoxide. 11. Toxicological information Acute toxicity NOTICE: Reports have associated repeated and prolonged occupational overexposure to solvents with permanent brain and nervous system damage. Intentional misuse by deliberately concentrating and inhaling the contents may be harmful or fatal. Ingredient Oral LD50, mg/kg Skin LD50, mg/kg Inhalation Vapor LD50, mg/L/4hr Inhalation Dust/Mist LD50, mg/L/4hr Barium sulfate - (7727-43-7)3,000.00, Mouse - Category: 5 No data available No data available No data available Bisphenol A - Epichlorohydrin - (25068-38-6) 2,000.00, Rat - Category: 4 2,000.00, Rabbit - Category: 4 No data available No data available Titanium dioxide - (13463-67-7)10,000.00, Rat - Category: NA 10,000.00, Rabbit - Category: NA No data available 6.82, Rat - Category: NA Benzyl alcohol - (100-51-6)1,230.00, Rat - Category: 4 2,000.00, Rabbit - Category: 4 No data available 4.178, Rat - Category: 4 Oxirane, mono[(C12-14-alkyloxy)methyl] derivs. - (68609-97-2) No data available No data available No data available No data available Cyclohexanamine, 4,4'-methylenebis- - (1761-71-3) 1,200.00, Rat - Category: 4 2,001.00, Rabbit - Category: 5 No data available 0.40, Mouse - Category: 2 1,2-Cyclohexanediamine - (694-83-7)4,556.00, Rat - Category: 5 No data available No data available No data available Item Category Hazard Acute Toxicity (mouth)5 May be harmful if swallowed. Acute Toxicity (skin)5 May be harmful in contact with skin. Acute Toxicity (inhalation)4 Harmful if inhaled. Skin corrosion/irritation 2 Causes skin irritation. DC133K3600_0 7/10 Eye damage/irritation 2 Causes serious eye irritation. Sensitization (respiratory)Not Classified Not Applicable Sensitization (skin)1 May cause an allergic skin reaction. Germ toxicity Not Classified Not Applicable Carcinogenicity Not Classified Not Applicable Reproductive Toxicity Not Classified Not Applicable Specific target organ systemic toxicity (single exposure) Not Classified Not Applicable Specific target organ systemic Toxicity (repeated exposure) Not Classified Not Applicable Aspiration hazard Not Classified Not Applicable 12. Ecological information 12.1. Toxicity No additional information provided for this product. See Section 3 for chemical specific data. Aquatic Ecotoxicity Ingredient 96 hr LC50 fish, mg/l 48 hr EC50 crustacea, mg/l ErC50 algae, mg/l Barium sulfate - (7727-43-7) 59,000.00, Poecilia sphenops 32.00, Daphnia magna Not Available Bisphenol A - Epichlorohydrin - (25068-38-6) 3.10, Pimephales promelas 1.40, Daphnia magna Not Available Titanium dioxide - (13463-67-7) 1,000.00, Fundulus heteroclitus 5.50, Daphnia magna 5.83 (72 hr), Pseudokirchneriella subcapitata Benzyl alcohol - (100-51-6) 10.00, Lepomis macrochirus 55.00, Daphnia magna 700.00 (72 hr), Algae Oxirane, mono[(C12-14-alkyloxy)methyl] derivs. - (68609-97-2) Not Available Not Available Not Available Cyclohexanamine, 4,4'-methylenebis- - (1761-71-3) 46.00, Leuciscus idus 6.84, Daphnia magna 140.00 (72 hr), Algae 1,2-Cyclohexanediamine - (694-83-7) Not Available Not Available Not Available 12.2. Persistence and degradability No data available 12.3. Bioaccumulative potential Not Measured 12.4. Mobility in soil No data available 12.5. Results of PBT and vPvB assessment This product contains no PBT/vPvB chemicals. 12.6. Other adverse effects No data available 13. Disposal considerations 13.1. Waste treatment methods Do not allow spills to enter drains or watercourses. Dispose of in accordance with local, state and federal regulations. (Also reference RCRA information in Section 15 if listed). DC133K3600_0 8/10 14. Transport information 14.1. UN number UN 2735 14.2. UN proper shipping name AMINES, LIQUID, CORROSIVE, N. O. S., (METHYLENE BISCYCLOHEXANAMINE) 14.3. Transport hazard class(es) DOT (Domestic Surface Transportation)IMO / IMDG (Ocean Transportation) DOT Proper Shipping Name AMINES, LIQUID, CORROSIVE, N. O. S., (METHYLENE BISCYCLOHEXANAMINE) IMDG Proper Shipping Name AMINES, LIQUID, CORROSIVE, N. O. S., (METHYLENE BISCYCLOHEXANAMINE) DOT Hazard Class Class 8, No division Corrosive materials IMDG Hazard Class Sub Class Class 8, No division Corrosive materials Not applicable UN / NA Number UN 2735 DOT Packing Group II IMDG Packing Group II CERCLA/DOT RQ 923 gal. / 15337 lbs.System Reference Code 873 14.4. Packing group II 14.5. Environmental hazards IMDG Marine Pollutant: Yes ( Bisphenol A - Epichlorohydrin ) 14.6. Special precautions for user Not Applicable 14.7. Transport in bulk according to Annex II of MARPOL73/78 and the IBC Code Not Applicable 15. Regulatory information Regulatory Overview The regulatory data in Section 15 is not intended to be all-inclusive, only selected regulations are represented. All ingredients of this product are listed on the TSCA (Toxic Substance Control Act) Inventory or are not required to be listed on the TSCA Inventory. WHMIS Classification D2B DOT Marine Pollutants (10%): (No Product Ingredients Listed) DOT Severe Marine Pollutants (1%): (No Product Ingredients Listed) EPCRA 311/312 Chemicals and RQs (>.1%) : Benzene, ethyl- (1000 lb final RQ; 454 kg final RQ) Benzene, 1,2-dimethyl- (1000 lb final RQ; 454 kg final RQ) Benzene, 1,4-dimethyl- (100 lb final RQ; 45.4 kg final RQ) EPCRA 302 Extremely Hazardous (>.1%) : (No Product Ingredients Listed) EPCRA 313 Toxic Chemicals (>.1%) : Benzene, ethyl- Benzene, 1,2-dimethyl- Benzene, 1,4-dimethyl- Mass RTK Substances (>1%) : Barium sulfate Benzyl alcohol Titanium dioxide Penn RTK Substances (>1%) : Barium sulfate Benzyl alcohol DC133K3600_0 9/10 Titanium dioxide Penn Special Hazardous Substances (>.01%) : (No Product Ingredients Listed) RCRA Status: (No Product Ingredients Listed) N.J. RTK Substances (>1%) : Barium sulfate Titanium dioxide N.J. Special Hazardous Substances (>.01%) : (No Product Ingredients Listed) Benzene, ethyl- Isobutyl alcohol Benzene, 1,2-dimethyl- Benzene, 1,4-dimethyl- Xylenes (o-, m-, p- isomers) N.J. Env. Hazardous Substances (>.1%) : Benzene, ethyl- Benzene, 1,2-dimethyl- Benzene, 1,4-dimethyl- Proposition 65 - Carcinogens (>0%): Benzene, ethyl- Titanium dioxide Proposition 65 - Female Repro Toxins (>0%): (No Product Ingredients Listed) Proposition 65 - Male Repro Toxins (>0%): (No Product Ingredients Listed) Proposition 65 - Developmental Toxins (>0%): (No Product Ingredients Listed) 16. Other information The information and recommendations contained herein are based upon data believed to be correct. However, no guarantee or warranty of any kind, expressed or implied, is made with respect to the information contained herein. We accept no responsibility and disclaim all liability for any harmful effects which may be caused by exposure to our products. Customers/users of this product must comply with all applicable health and safety laws, regulations, and orders. The full text of the phrases appearing in section 3 is: H302 Harmful if swallowed. H314 Causes severe skin burns and eye damage. H315 Causes skin irritation. H317 May cause an allergic skin reaction. H319 Causes serious eye irritation. H332 Harmful if inhaled. H373 May cause damage to organs through prolonged or repeated exposure. H411 Toxic to aquatic life with long lasting effects. This is the first revision of this SDS format, changes from previous revision not applicable. End of Document DC133K3600_0 10/10 PO Box 8015- Reno, NV 89507- 405 Lovitt Lane-Reno, NV 89506 (775) 322-0346 Fax (775) 322-0288, gtsiopos@aol.com, www.opsb.info July 6, 2015 Kevin Cameron Otay Water District 2554 Sweetwater Spring Blvd Spring Valley, CA 91978 Project: 944-1, 944-2 &458-2 Reservoir Interior/Exterior Coating & Upgrades Subject: 458-2 Alternate Floor Coatings Dear Mr. Cameron As per the recommendation of the Christopher Jones, the Devoe Coatings representative, we submit to you a change order request for the application of 100% solids coating material to the entire floor of the 458-2 Tank. I have attached the letter from Devoe addressing this issue. Total cost for additional materials, man hours and equipment: $32,500.00 Should you have any questions, please do not hesitate to contact our office. Sincerely, Lyndsey Tsiopos OLYMPUS AND ASSOCIATES, INC. dba OLYMPUS PAINTING AND SANDBLASTING Contractors Licenses: NV 0051433, CA 777677, HI 23882, WA OLYMPAI992RK CIP Title - 944-1, 944-2, & 458-2 Reservoir Interior/Exterior Coating Project: P2531/P2532/P2535 Consultant/Contractor: Olympus and Associates Inc. Subproject: 001103 APPROVED C.O.AMOUNT BY DATE DESCRIPTION TYPE C.O. 1 $41,778.00 GM 6/17/2015 458-2 Structural Floor Repairs, decrease Structural Modification Allowance, Weather Day and Work Order Time Extension Contractor 2 $44,458.00 Board 9/2/2015 458-2 Idled Equipment during Structural Floor and Roof Repairs Contractor 3 $4,073.00 Board 9/2/2015 458-2 Disposal of Additional Coal Tar Contractor 4 $28,071.00 Board 458-2 Floor Coating Change to 100% Solids Contractor 5 6 7 8 9 10 11 12 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 Total C.O.'s To Date: $118,380.00 9.8% Original Contract Amount:$1,206,008.00 Current Contract Amount:$1,324,388.00 Month Net C.O.$ Limit Authorization Absolute C.O.$ C.O. % 9/15 $118,380.00 $2,000 Insp $118,380.00 9.8% $10,000 PM/Sr. Engr. 0.0% $20,000 DivM 0.0% $25,000 Chief 0.0% $35,000 AGM 0.0% $50,000 GM 0.0% >$50000 Board 0.0% CHANGE ORDER LOG P:\WORKING\CIP P2531 & P2532 - 944-1 & 2 Reservoir Int-Ext Coating\Construction\Change Orders\COLOG_151007_CO 04 1 9/12/2015 Alyson Consulting 8898 Hibert Ave, Suite 109 San Diego, CA 92131 (858) 518-3072 REQUEST FOR PROPOSAL # 005 Date: August 24,2015 Project Name: 944-1, 944-2, & 458-2 Reservoirs Interior/Exterior Coating & Upgrades To: Olympus & Associates C.I.P. No.: P2531/P2532/P2535 405 Lovitt Lane Reno, NV 89506 Contractor: Olympus & Associates Attn: Lyndsey Tsiopos From: Douglas Cook Subject: 944-1 Rafter repair / replacement Reference Drawings: N/A Ref. Spec. Section: N/A Referenced RFI: N/A Description: X Shop drawings required No Shop drawings required Please prepare a lump sum proposal to furnish all required labor, material, and equipment necessary to implement the following items: Incorporate changes shown on the attached drawings or replace existing rafters. Please submit a lump sum cost proposal for this adjustment to your construction contract by ASAP. Your proposal should include a complete detailed breakdown of labor man-hours, materials, equipment, and all other related costs which would be basis for negotiation and agreement in an adjustment to the contract price. Please quantify the impact, if any, the above described scope of work will have upon your project completion date, by identifying the first critical path element of your schedule which is impacted and the duration of the impact. Other requirements to be included are: N/A By: Construction Manager’s Signature PO Box 8015- Reno, NV 89507- 405 Lovitt Lane-Reno, NV 89506 (775) 322-0346 Fax (775) 322-0288, gtsiopos@aol.com, www.opsb.info August 27, 2015 Kevin Cameron Otay Water District 2554 Sweetwater Spring Blvd Spring Valley, CA 91978 Project: 944-1, 944-2 &458-2 Reservoir Interior/Exterior Coating & Upgrades Subject: 944-1 Rafter Replacement Dear Mr. Cameron Please find below the breakdown for the change order request for the rafter replacement: Crosno’s Change Proposal $38,561.38 Olympus Mark Up $1,778.06 Olympus Charges $5,864.89 Total $46,204.33 Should you have any questions, please do not hesitate to contact our office. Sincerely, Lyndsey Tsiopos OLYMPUS AND ASSOCIATES, INC. dba OLYMPUS PAINTING AND SANDBLASTING Contractors Licenses: NV 0051433, CA 777677, HI 23882, WA OLYMPAI992RK REPORT NO.OTAY WATER DISTRICT DATE PERFORMED DATE OF REPORT F.M. No. 458-2 M.D. No. CCO No.Rev. 2 EXTENDED AMOUNT P.R. NO.SALARY + VACATION RATE EXTENDED SALARY + VACATION RATE EXTENDED AMOUNT NO. UNIT UNIT COST 16.00 $708.32 $0.00 $0.00 80.00 $3,541.60 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 B $0.00 $0.00 $0.00 $0.00 $0.00 EQUIP. NO HOURS UNIT RATE $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $4,249.92 $0.00 (RATE)X $0.00 20%X $4,249.92 C $0.00 X =$0.00 X =$0.00 NO. UNIT UNIT COST X =$0.00 $0.00 $0.00 D $0.00 (A)$764.99 (B) (C) (D) $5,864.89 INSPECTOR DATE DATE DATE DATE 8/27/2015 Olympus and Associates Inc 944-1 New Rafter Replacement MATERIALS & EQUIPMENT AND/OR WORK DONE BY SPECIALIST LABOR HOURS HOURLY RATE DESCRIPTION Painter (JM)REG $44.27 16 hours grinding OT Painter (JM)REG $44.27 Hole Watch OT REG $0.00 OT $0.00 REG $0.00 TOTAL MATERIALS & EQUIPMENT COST OT $0.00 CONSTRUCTION EQUIPMENT REG $0.00 DESCRIPTION OT $0.00 REG $0.00 OT $0.00 REG $0.00 OT $0.00 REG $0.00 OT $0.00 SUBTOTAL SUBTOTAL TOTAL CONSTRUCTION EQUIPMENT COST REG $0.00 OT $0.00 Time & Material Rough Estimate WORK PERFORMED BY DESCRIPTION OF WORK TOTAL THIS REPORT TOTAL HAULING OF CONSTRUCTION EQUIPMENT COST 15 % MARKUP ON LABOR COST SIGNATURE VERIFIES TIME, CLASSIFICATION, MATERIALS & EQUIPMENT, CONSTRUCTION EQUIPMENT, AND HAULING OF CONSTRUCTION EQUIPMENT. 15 % MARKUP ON MATERIALS & EQUIPMENT COST 15 % MARKUP ON CONSTRUCTION EQUIPMENT COST 15 % MARKUP ON HAULING OF CONSTRUCTION EQUIP HAULING OF CONSTRUCTION EQUIPMENT DESCRIPTION TOTAL LABOR COST A $5,099.90 CONTRACTOR'S REPRESENTATIVE CONTRACTOR'S REPRESENTATIVE FIELD ENGINEER Labor Sub Total PAYROLL TAXES & INSURANCE SUBSISTENCE CREW SUBSISTENCE GF MILEAGE $849.98 X X X X X FIELD ENGINEER DATE CONTRACTOR'S REPRESENTATIVE DATE INSPECTOR DATE CONTRACTOR'S Representative DATE 15 % MARKUP ON HAULING OF CONSTRUCTION EQUIP (D) $ 202.50 TOTAL THIS REPORT 38,561.38$ $ 987.12 CONSTRUCTION EQUIPMENT, AND HAULING OF CONSTRUCTION EQUIPMENT.15 % MARKUP ON CONSTRUCTION EQUIPMENT COST (C) $ 800.10 15 % MARKUP ON LABOR COST (A) $ 3,040.03 SIGNATURE VERIFIES TIME, CLASSIFICATION, MATERIALS & EQUIPMENT,15 % MARKUP ON MATERIALS & EQUIPMENT COST (B) TOTAL HAULING OF CONSTRUCTION EQUIPMENT COST D $ 1,350.00 = $ 412.50 Mobilization 1 1,350$ $ 1,350.00 TOTAL LABOR COST A $ 20,266.84 $ 450.00 DESCRIPTION NO. UNIT UNIT COST Mileage 750 0.55$ 75.00$ = $ 750.00 HAULING OF CONSTRUCTION EQUIPMENT SUBSISTENCE GF 5 90.00$ = 20.00% 15,545.28$ = TOTAL CONSTRUCTION EQUIPMENT COST C $ 5,334.00 SUBSISTENCE Crew 10 Labor Sub Total $ 3,109.06 PAYROLL TAXES & INSURANCE 10,870.7$ SUBTOTAL $ 15,545.28 (RATE) SUBTOTAL OT REG OT REG Scaff 10'Scaffolding 10' per section 500 1.04$ $ 520.00 OT Gen 50- 100 Generator 50-100 50 25.81$ $ 1,290.50 REG $ 103.04 WelMch25 0-500 Welding Machine 250-500 amp 100 11.87$ $ 1,187.00 $ 576.64 Forklift 4-6 Forklift 4k-6k 30 36.15$ $ 1,084.50 Bolemaker Area 3 OT $ 65.88 R&R Rafter ties REG 8 $ 43.92 $ 351.36 $ 72.08 Truck2 Foreman Truck 50 25.04$ $ 1,252.00 BMA3 OT $ 80.88 $ 118.04 EQUIP. NO DESCRIPTION HOURS UNIT RATE Tank General Foreman Area3 CONSTRUCTION EQUIPMENT TGFA3 R&R Rafter Ties REG 8 $ 53.92 $ 431.36 $ 82.08 $ 656.64 $ 600.00 TOTAL MATERIALS & EQUIPMENT COST B $ 6,580.80 Shop Fabricator OT $ 80.00 $ 80.00 rafter ties REG 10 $ 60.00 $ 600.00 $ 60.00 $ 80.00 $ 80.00 $ - SL Shop Blast & Prime 1 1,300.0$ $ 1,300.00 Shop Fabricator OT REG 40 $ 60.00 $ 2,400.00 $ 60.00 $ 2,400.00 $ 65.88 $ 103.04 Mareial Delivery 1 925.00$ $ 925.00 SL $ 4,392.00 $ 72.08 $ 7,208.00 Engineering & Detailing 1 1,500.0$ $ 1,500.00 Bolemaker Area 3 OT $ - BMA3 R&R 20 rafters REG 100 $ 43.92 Tank General Foreman Area3 OT $ 80.88 $ 118.04 REG 50 $ 53.92 $ 2,696.00 $ 82.08 $ 4,104.00 DESCRIPTION NO. UNIT UNIT COST TGFA3 R&R 20 rafters Center structrue materials 1 2,855.8$ $ 2,855.80 MATERIALS & EQUIPMENT AND/OR WORK DONE BY SPECIALIST EXTENDED AMOUNT P.R. NO. LABOR HOURS SALARY + VACATION RATE EXTENDED SALARY + VACATION RATE HOURLY RATE EXTENDED AMOUNT DESCRIPTION OF WORK New Rafter Option Tank 944-1, New Rafters w/ new rafter ties -NO DOOR SHEET WORK PERFORMED BY Crosno Construction Inc CCO No. Rev.0 F.M. No. M.D. No. SPECIFICATION NO. DATE PERFORMED DATE OF REPORT 8/24/2015 Change Proposal REPORT NO. For instructions, see reverse side. CIP Title - 944-1, 944-2, & 458-2 Reservoir Interior/Exterior Coating Project: P2531/P2532/P2535 Consultant/Contractor: Olympus and Associates Inc.Subproject: 001103 APPROVED C.O.AMOUNT BY DATE DESCRIPTION TYPE C.O. 1 $41,778.00 GM 6/17/2015 458-2 Structural Floor Repairs, decrease Structural Modification Allowance, Weather Day and Work Order Time Extension Contractor 2 $44,458.00 Board 9/2/2015 458-2 Idled Equipment during Structural Floor and Roof Repairs Contractor 3 $4,073.00 Board 9/2/2015 458-2 Disposal of Additional Coal Tar Contractor 4 $28,071.00 Board 458-2 Floor Coating Change to 100% Solids Contractor 5 $46,204.33 Board 944-1 Structural Rafter Repairs Contractor 6 7 8 9 10 11 12 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 3435 Total C.O.'s To Date: $164,584.33 13.6% Original Contract Amount:$1,206,008.00 Current Contract Amount:$1,370,592.33 Month Net C.O.$ Limit Authorization Absolute C.O.$ C.O. % 9/15 $164,584.33 $2,000 Insp $164,584.33 13.6% $10,000 PM/Sr. Engr. 0.0% $20,000 DivM 0.0% $25,000 Chief 0.0% $35,000 AGM 0.0% $50,000 GM 0.0% >$50000 Board 0.0% CHANGE ORDER LOG P:\WORKING\CIP P2531 & P2532 - 944-1 & 2 Reservoir Int-Ext Coating\Construction\Change Orders\COLOG_151007_CO 05 1 9/12/2015 Alyson Consulting 8898 Hibert Ave, Suite 109 San Diego, CA 92131 (858) 518-3072 REQUEST FOR PROPOSAL # 006 Date: September 13, 2015 Project Name: 944-1, 944-2, & 458-2 Reservoirs Interior/Exterior Coating & Upgrades To: Olympus & Associates C.I.P. No.: P2531/P2532/P2535 405 Lovitt Lane Reno, NV 89506 Contractor: Olympus & Associates Attn: Lyndsey Tsiopos From: Douglas Cook Subject: 944-1 Overflow Pipe Corrosion Reference Drawings: N/A Ref. Spec. Section: N/A Referenced RFI: RFI 019 Description: X Shop drawings required No Shop drawings required Please prepare a lump sum proposal to furnish all required labor, material, and equipment necessary to implement the following items: • Replace corroded portions of the existing overflow pipe per RFI 019. • Please submit a lump sum cost proposal for this adjustment to your construction contract by ASAP. Your proposal should include a complete detailed breakdown of labor man-hours, materials, equipment, and all other related costs which would be basis for negotiation and agreement in an adjustment to the contract price. • Please quantify the impact, if any, the above described scope of work will have upon your project completion date, by identifying the first critical path element of your schedule which is impacted and the duration of the impact. • Other requirements to be included are: N/A By: Construction Manager’s Signature OTAY WATER DISTRICT REQUEST FOR INFORMATION (RFI) FORM RFI No. _19_____ Otay Construction Manager/Project Manager: Doug Cook, Alyson Consulting_______ Date: __09__ /12__ /2015 CIP No. P2531, P2532, P2535 Project Name: 944-1, 944-2, 458-2 Reservoir Int/Ext Coating & Upgrades Contractor's Name: _____Olympus & Associates_______________________________________ (For Contractor’s Use) Date: 09/12/2015 Subject: 944-1 Exterior Overflow Pipe Description: Please see attached pictures of the current condition of the overflow pipe Contractor’s Authorized Representative:___Lyndsey Tsiopos___Signature:_____________________ Date: Response: District’s Authorized Representative: ______________________________Signature:____________________ PO Box 8015- Reno, NV 89507- 405 Lovitt Lane-Reno, NV 89506 (775) 322-0346 Fax (775) 322-0288, gtsiopos@aol.com, www.opsb.info September 14, 2015 Kevin Cameron Otay Water District 2554 Sweetwater Spring Blvd Spring Valley, CA 91978 Project: 944-1, 944-2 &458-2 Reservoir Interior/Exterior Coating & Upgrades Subject: 944-1 Over Flow Repair Dear Mr. Cameron Please find below the breakdown for the change order request for the rafter replacement: Crosno’s Change Proposal $10,870.37 Olympus Mark Up $543.52 Total $11,413.89 4 days fabrication 2 days installation Should you have any questions, please do not hesitate to contact our office. Sincerely, Lyndsey Tsiopos OLYMPUS AND ASSOCIATES, INC. dba OLYMPUS PAINTING AND SANDBLASTING Contractors Licenses: NV 0051433, CA 777677, HI 23882, WA OLYMPAI992RK For instructions, see reverse side. X X X X X FIELD ENGINEER DATE CONTRACTOR'S REPRESENTATIVE DATE INSPECTOR DATE CONTRACTOR'S Representative DATE 15 % MARKUP ON HAULING OF CONSTRUCTION EQUIP (D) $ - TOTAL THIS REPORT 10,870.37$ $ 315.95 CONSTRUCTION EQUIPMENT, AND HAULING OF CONSTRUCTION EQUIPMENT.15 % MARKUP ON CONSTRUCTION EQUIPMENT COST (C) $ 262.09 15 % MARKUP ON LABOR COST (A) $ 839.83 SIGNATURE VERIFIES TIME, CLASSIFICATION, MATERIALS & EQUIPMENT,15 % MARKUP ON MATERIALS & EQUIPMENT COST (B) TOTAL HAULING OF CONSTRUCTION EQUIPMENT COST D $ - = $ 412.50 Mobilization 0 1,350$ $ - TOTAL LABOR COST A $ 5,598.85 $ 180.00 DESCRIPTION NO. UNIT UNIT COST Mileage 750 0.55$ 75.00$ = $ 150.00 HAULING OF CONSTRUCTION EQUIPMENT SUBSISTENCE GF 2 90.00$ = 20.00%4,046.96$ = TOTAL CONSTRUCTION EQUIPMENT COST C $ 1,747.28 SUBSISTENCE Crew 2 Labor Sub Total $ 809.39 PAYROLL TAXES & INSURANCE 3,335.1$ SUBTOTAL $ 4,046.96 (RATE) SUBTOTAL OT REG $ 70.72 $ 563.20 Shop Fab. and Paint equipment 10 55.00$ $ 550.00 Painter/Blaster OT $ 70.72 shop REG 10 $ 56.32 $ 563.20 $ 56.32 Scaff 10'Scaffolding 10' per section 500 1.04$ $ 520.00 PTSIM OT Gen 50- 100 Generator 50-100 10 25.81$ $ 258.10 REG WelMch25 0-500 Welding Machine 250-500 amp 10 11.87$ $ 118.70 Forklift 4-6 Forklift 4k-6k 0 36.15$ $ - OT REG Truck2 Foreman Truck 12 25.04$ $ 300.48 OT EQUIP. NO DESCRIPTION HOURS UNIT RATE CONSTRUCTION EQUIPMENT REG $ - TOTAL MATERIALS & EQUIPMENT COST B $ 2,106.36 Bolemaker Area 3 OT $ 65.88 $ 103.04 REG 0 $ 43.92 $ - $ 72.08 $ 80.00 $ 80.00 $ - BMA3 Shop Blast & Prime 1 800.0$ $ 800.00 Shop Fabricator OT REG 25 $ 60.00 $ 1,500.00 $ 60.00 $ 1,500.00 $ 65.88 $ 131.76 $ 103.04 $ 206.08 Mareial Delivery 1 925.00$ $ 925.00 SL $ 439.20 $ 72.08 $ 720.80 Engineering & Detailing 1,500.0$ $ - Bolemaker Area 3 OT 2 $ 236.08 $ - BMA3 REG 10 $ 43.92 Tank General Foreman Area3 OT 2.0 $ 80.88 $ 161.76 $ 118.04 REG 10 $ 53.92 $ 539.20 $ 82.08 $ 820.80 DESCRIPTION NO. UNIT UNIT COST TGFA3Overflow materials 1 381.4$ $ 381.36 MATERIALS & EQUIPMENT AND/OR WORK DONE BY SPECIALIST EXTENDED AMOUNT P.R. NO.LABOR HOURS SALARY + VACATION RATE EXTENDED SALARY + VACATION RATE HOURLY RATE EXTENDED AMOUNT DESCRIPTION OF WORK Overflow Repair Tank 944-1 ** Add $1350.00 should another mobilizatiopn be required. WORK PERFORMED BY Crosno Construction Inc CCO No.Overflow Rev.1 F.M. No. M.D. No. SPECIFICATION NO.DATE PERFORMED DATE OF REPORT 9/14/2015 Change Proposal REPORT NO. CIP Title - 944-1, 944-2, & 458-2 Reservoir Interior/Exterior Coating Project: P2531/P2532/P2535 Consultant/Contractor: Olympus and Associates Inc.Subproject: 001103 APPROVED C.O.AMOUNT BY DATE DESCRIPTION TYPE C.O. 1 $41,778.00 GM 6/17/2015 458-2 Structural Floor Repairs, decrease Structural Modification Allowance, Weather Day and Work Order Time Extension Contractor 2 $44,458.00 Board 9/2/2015 458-2 Idled Equipment during Structural Floor and Roof Repairs Contractor 3 $4,073.00 Board 9/2/2015 458-2 Disposal of Additional Coal Tar Contractor 4 $28,071.00 Board 458-2 Floor Coating Change to 100% Solids Contractor 5 $46,204.33 Board 944-1 Structural Rafter Repairs Contractor 6 $11,413.89 Board 944-1 Overflow Replacement/Repairs Contractor 7 8 9 10 11 12 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 3435 Total C.O.'s To Date: $175,998.22 14.6% Original Contract Amount:$1,206,008.00 Current Contract Amount:$1,382,006.22 Month Net C.O.$ Limit Authorization Absolute C.O.$ C.O. % 9/15 $175,998.22 $2,000 Insp $175,998.22 14.6% $10,000 PM/Sr. Engr. 0.0% $20,000 DivM 0.0% $25,000 Chief 0.0% $35,000 AGM 0.0% $50,000 GM 0.0% >$50000 Board 0.0% CHANGE ORDER LOG P:\WORKING\CIP P2531 & P2532 - 944-1 & 2 Reservoir Int-Ext Coating\Construction\Change Orders\COLOG_150916_CO 06 1 9/16/2015 STAFF REPORT TYPE MEETING: Regular Board MEETING DATE: October 7, 2015 SUBMITTED BY: Jeff Marchioro Senior Civil Engineer Bob Kennedy Engineering Manager PROJECT: P2511- 001101 DIV. NOs.: 3 & 4 APPROVED BY: Rod Posada, Chief, Engineering German Alvarez, Assistant General Manager Mark Watton, General Manager SUBJECT: Purchase of two (2) Caltrans Land Parcels (Director’s Deed Numbers DD 32161-01-01 and DD 32164-01-01) for the North-South District Interconnection System (Otay Interconnect) Project GENERAL MANAGER’S RECOMMENDATION: That the Otay Water District (District) Board of Directors (Board) authorize the General Manager to enter into two (2) Purchase Agreements with the State of California, Department of Transportation (Caltrans) for the purchase of Land Parcels (Caltrans Parcels) identified as Director’s Deed Numbers DD 32161-01-01 and DD 32164-01- 01 for the North-South District Interconnection System (Otay Interconnect) Project in the amounts of $195,000 and $175,000, respectively (see Exhibit A for Project location and Exhibit B for Project detail map). The Board authorizes the transfer of $370,000 from the FY 2017 and FY 2018 budgets to the FY 2016 budget. COMMITTEE ACTION: Please see Attachment A. 2 PURPOSE: To obtain Board authorization for the General Manager to enter into two (2) Purchase Agreements with Caltrans to purchase Caltrans Parcels identified as Director’s Deed Numbers 32161-01-01 and 32164- 01-01 for the Otay Interconnect Project in the amounts of $195,000 and $175,000, respectively (see Exhibit C) and exceed the annual budget. ANALYSIS: The Project includes a five (5) mile long 30-inch transmission main and bi-direction pump station to convey potable water from the North District’s 640 pressure zone to the South District’s 624 pressure zone and vice versa. The Project would increase the District’s potable water supply flexibility and reliability. The Project’s prime civil engineering consultant, Lee & Ro, identified fifteen (15) and evaluated ten (10) potential pump station sites to recommend that the District purchase the Caltrans parcels in early 2011. Caltrans first formally offered the parcels to the District on September 1, 2011 in the amount of $265,000; however, the purchase was placed on hold while the District worked with the County of San Diego (County) to confirm the proposed 30-inch transmission main alignment. The Caltrans parcels were again formally offered to the District on October 3, 2014 in the amount of $390,000; however, the purchase was again placed on hold while the District worked with Caltrans and the County to confirm the parcels had no open space encumbrances associated with a State Route 125 Federal Highway Administration Record of Decision. On August 5, 2015, the District’s as-needed appraiser, Michael D. Keagy (Keagy) appraised the parcels with a value of $370,000. Keagy found that vacant land comparable sales were flat or decreased in value over the last year. Keagy also made adjustments for water and sewer connections not detailed in Caltrans’ previous appraisals. Caltrans accepted Keagy’s appraisal to set the purchase price for the two parcels at $370,000. The California Environmental Quality Act (CEQA) process for the Project included the preparation of an Environmental Impact Report (EIR) which identified the Caltrans parcels as the preferred pump station site and concluded that the purchase of these parcels and the construction of a pump station on the site would not have any significant environmental impacts. The Final EIR was certified by the Board on August 13, 2015. The Notice of Determination for the Final EIR was filed on August 19, 2015 and the 30-day period for 3 challenges to the approval of the Project concluded September 18, 2015. FISCAL IMPACT: Joe Beachem, Chief Financial Officer The total budget for CIP P2511, as approved in the FY 2016 budget, is $37,300,000. Total expenditures, plus outstanding commitments and forecast, are $4,218,148. See Attachment B for budget detail. The FY 2016 expenditure budget for this CIP is $50,000. Staff expects to expend the full CIP budget this year and it is not anticipated that funds from other CIPs will be available. Based on a review of the financial budget, the Project Manager anticipates that the budget for CIP P2511 is sufficient to support the Project. The transfer of $370,000 from the FY 2017 and FY 2018 budgets to the FY 2016 budget will allow the purchase of these parcels in FY 2016. The Finance Department has determined that, under the current rate model, 40% of the funding will be available from the Expansion Fund and 60% of the funding will be available from the Betterment Fund. STRATEGIC GOAL: This Project supports the District’s Mission statement, “To provide high value water and wastewater services to the customers of the Otay Water District in a professional, effective, and efficient manner” and the General Manager’s Vision, “A District that is at the forefront in innovations to provide water services at affordable rates, with a reputation for outstanding customer service.” LEGAL IMPACT: None. JM/BK:jf P:\WORKING\CIP P2511-North-South District Intertie\Staff Reports\2015 10 07 Caltrans Parcels Purchase\BD 10-07-15, Staff Report, North-South Interconnect Caltrans Parcels Purchase.docx Attachments: Attachment A – Committee Action Attachment B – Budget Detail Exhibit A – Location Map Exhibit B – Project Detail Map Exhibit C – Two Purchase Agreements ATTACHMENT A SUBJECT/PROJECT: P2511-001101 Purchase of two (2) Caltrans Land Parcels (Director’s Deed Numbers DD 32161-01-01 and DD 32164-01-01) for the North- South District Interconnection System (Otay Interconnect) Project COMMITTEE ACTION: The Engineering, Operations, and Water Resources Committee (Committee) reviewed this item at a meeting held on September 22, 2015, and the following comments were made: Staff recommended that the Board authorize the General Manager to enter into two (2) Purchase Agreements with the State of California, Department of Transportation (Caltrans) for the purchase of Land Parcels (Caltrans Parcels) identified as Director’s Deed Numbers DD 32161-01-01 and DD 32164-01-01 for the North-South District Interconnection System (Otay Interconnect) Project in the amounts of $195,000 and $175,000, respectively; and that the Board authorize the transfer of $370,000 from the FY 2017 and FY 2018 budgets to the FY 2016 budget. Staff indicated that the Caltrans excess land parcels were left over from the State Route 125 project and that the District has been working to buy the parcels for nearly five years. It was noted that the parcels will become the pump station site for the Otay Interconnect Project. Staff stated that the District received the first formal offer from Caltrans in 2011, but the purchase was placed on hold while staff worked with the County to confirm that Corral Canyon was the best alignment for the project. After receiving the County’s concurrence on the alignment, Caltrans again formally offered the parcels in 2014. However, the purchase was placed on hold again while staff worked with Caltrans and the County to confirm the parcels had no open space encumbrances associated with State Route 125. The increase in value between the initial 2011 and 2014 offers was caused by two factors: 1) market conditions, and 2) Caltrans’ initial valuation considered the smaller parcel not “buildable.” However, the more recent valuation considered the smaller parcel “buildable.” Staff noted that the Final EIR was certified by the Board on August 13, 2015. In response to a question from the Committee, staff stated that Caltrans acquired the parcels together with the SR-125 right-of- way near the project site. The parcels were left over from the SR-125 project. The Committee suggested that if approved and the District acquires the parcels, staff should manage and monitor the property to prevent vandalism and dumping on the lots as it may take a while to develop the property. Following the discussion, the committee recommended presentation to the full board as a consent item. ATTACHMENT B – Budget Detail SUBJECT/PROJECT: P2511-001101 Purchase of two (2) Caltrans Land Parcels (Director’s Deed Numbers DD 32161-01-01 and DD 32164-01-01) for the North- South District Interconnection System (Otay Interconnect) Project Date Updated: 8/28/2015 Budget 37,300,000 Planning Consultant Contracts 5,000 5,000 - 5,000 ARCADIS US INC 14,553 14,553 - 14,553 CPM PARTNERS INC 4,414 4,394 20 4,414 HATCH MOTT MACDONALD 12,996 12,996 - 12,996 JONES & STOKES ASSOCIATES INC 600,000 526,363 73,637 600,000 LEE & RO INC 8,500 8,500 - 8,500 MICHAEL D KEAGY REAL ESTATE 27,048 27,048 - 27,048 NARASIMHAN CONSULTING SERVICES Professional Legal Fees 562 562 - 562 GARCIA CALDERON & RUIZ LLP 901 901 - 901 STUTZ ARTIANO SHINOFF Regulatory Agency Fees 3,120 3,120 - 3,120 COUNTY OF SAN DIEGO 350 350 - 350 SAN DIEGO GAS & ELECTRIC Service Contracts 164 164 - 164 SAN DIEGO DAILY TRANSCRIPT 892 892 - 892 SAN DIEGO UNION-TRIBUNE LLC Standard Salaries 347,492 347,492 - 347,492 370,000 370,000 370,000 Caltrans Property Purchase Total Planning 1,395,992 952,335 443,657 1,395,992 Design 001102 Business Meetings 60 60 - 60 PETTY CASH CUSTODIAN Consultant Contracts 5,000 5,000 - 5,000 PBS&J 1,978,388 582,318 1,396,070 1,978,388 LEE & RO INC 4,390 4,390 - 4,390 CPM PARTNERS INC 1,240 1,240 - 1,240 ALTA LAND SURVEYING INC 74,151 2,210 71,941 74,151 ARCADIS US INC Regulatory Agency Fees 166 166 - 166 COUNTY OF SAN DIEGO 8,464 8,464 - 8,464 COUNTY OF SAN DIEGO - DPW 9,705 9,705 - 9,705 CITY OF CHULA VISTA Service Contracts 327 327 - 327 SAN DIEGO UNION-TRIBUNE LLC 169 169 - 169 SAN DIEGO DAILY TRANSCRIPT 13 13 - 13 FIRST AMERICAN DATA TREE LLC Standard Salaries 544,046 544,046 - 544,046 Total Design 2,626,118 1,158,107 1,468,011 2,626,118 Construction Consultant Contracts 1,397 1,397 - 1,397 CPM PARTNERS INC 190,731 - 190,731 190,731 LEE & RO INC Professional Legal Fees 527 527 - 527 STUTZ ARTIANO SHINOFF Standard Salaries 3,383 3,383 - 3,383 Total Construction 196,038 5,307 190,731 196,038 Grand Total 4,218,148 2,115,749 2,102,399 4,218,148 Vendor/Comments Otay Water District p2511-North District - South District Intercon Committed Expenditures Outstanding Commitment & Forecast Projected Final Cost O W D S W A AäH ?pE AäH FOR PROJECT DETAILSEE EXHIBIT B S W A O W D SWEETWATERAUTHORITY H S t St ate H wy 12 5 Bay Fwy S o uth B a y E x p y Bonita Rd StateHwy54 O t a y L a k e sRd San Miguel Rd S w e e t w aterRd E l e v ado C e n t r a l A v e C orralCanyonRd G otha m St ProctorValleyRd QuarryRd Paradise Valley R d Acacia Ave C o u n t ry Tr l Ti m St Br iarwood R d GoodeSt SurreyD r W o r t h i n g t o n S t P al m D r Mojave L ore tt a Pray S t Br o o k havenRd Winn etk a Dr Rancho del Rey Pkwy C a n y o nDr R a n c hodel R a y P k w y D e e p DellRd Jonel Way Co u n t r y V i s tasLn Gr i b b l eSt S y l v i a S t la Marina D a w s o n i a S t Driveway M e s i t a Kempton St P a r k D r San Carlos St Cacus St Chateau Ct Ri d g e b ackRd Redlands P l Wi l d Oats L n L e i g h A ve PadenDr Crestview Dr Point Dr Lakeshore Dr Zinfandel Ter Hill s i deDr S h o r e D r SerranoLn Allen Scho ol R d Exit 8 Elk eltonPl d e l R e y Corte Anacapa W a t e r c r e s t D r Buena Vista Way Parking Lot D air y R d Versailles Rd S outh BayExpy H S t EXHIBIT A F P:\WORKING\CIP P2511-North-South District Intertie\Graphics\Exhibits-Figures\Exhibit A, Proposed Pump Station and Pipeline Alignment, October 2015.mxd LA MESA EL CAJON CHULAVISTA OTAYMESA DIV. 1 DIV. 2 DIV. 3 DIV. 5 DIV. 4 M E XI CO VICINITY MAP PROJECTSITE Legend Proposed Pipeline Alignment Selected Alignment Alternative Alignment OWD Boundary Division 1 Division 2 Division 3 Division 4 Division 5 CIP P2511 OTAY WATER DISTRICTNORTH-SOUTH DISTRICT INTERCONNECTION SYSTEMPROPOSED PUMP STATION AND PIPELINE ALIGNMENT 0 0.50.25 Miles OTAY WATER DISTRICTPURCHASE OF CALTRANS PARCELSPROJECT DETAIL MAP EXHIBIT B CIP P2511F P: \ W O R K I N G \ C I P P 2 5 1 1 - N o r t h - S o u t h D i s t r i c t I n t e r t i e \ G r a p h i c s \ E x h i b i t s - F i g u r e s \ E x h i b i t B , P u r c h a s e o f C a l t r a n s P a r c e l s , O c t o b e r 2 0 1 5 . m x d EXISTING BROW DITCH PREFERRED ACCESS TO PARCELS DD-32164 -01-01 S W E E T W A T E R R O A D QU A R R Y R O A D DD-32161 -01-01 SR 1 2 5 S COUNTY ANIMAL SHELTER SR 5 4 CALTRANS PARCELS TO BE PURCHASED BY OTAY WATER DISTRICT S R 1 2 5 N ALTERNATIVE ACCESS TO PARCELS 0 15075 Feet Exhibit C – Purchase Agreements Exhibit C – Purchase Agreements Exhibit C – Purchase Agreements Exhibit C – Purchase Agreements Exhibit C – Purchase Agreements Exhibit C – Purchase Agreements Exhibit C – Purchase Agreements Exhibit C – Purchase Agreements Exhibit C – Purchase Agreements Exhibit C – Purchase Agreements Exhibit C – Purchase Agreements Exhibit C – Purchase Agreements Exhibit C – Purchase Agreements Exhibit C – Purchase Agreements Exhibit C – Purchase Agreements Exhibit C – Purchase Agreements Exhibit C – Purchase Agreements Exhibit C – Purchase Agreements Exhibit C – Purchase Agreements Exhibit C – Purchase Agreements Exhibit C – Purchase Agreements Exhibit C – Purchase Agreements LAFCO Nomination Staff Rpt-Memo for MR & GC 10-7-15 MEMORANDUM TO: Board of Directors File No. FROM: Susan Cruz, District Secretary Date Oct 7, 2015 SUBJ: Local Agency Formation Commission (LAFCO) Call for Nominations Director Robak has indicated interest in being nominated as an Alternate Member on LAFCO’s Commission . Director Croucher has indicated his interest in continuing to serve on LAFCO’s Special District’s Advisory Committee. I have attached their nomination forms for the board’s consideration. Also attached is LAFCO’s memo calling for nominations. The deadline for submitting nominations is October 9, 2015. Voting instructions and ballots will be mailed by LAFCO on December 4, 2015. 2015 LOCAL AGENCY FORMATION COMMISSION NOMINATION / RESUME San Diego LAFCO 9335 Hazard Way, Suite 200 San Diego, CA 92123 DATE RECEIVED BY LAFCO: (Office Use) N O M I N A T E D B Y : District Name: Otay Water District District Phone: 619-670-2280 N A M E O F N O M I N E E : Name: Mark Robak Address: 3217 Fair Oaks Lane, Spring Valley, CA 91978 Phone: 619-778-3800 N O M I N A T E D F O R : Please check one box Refer to the List of Incumbents. LAFCO POSITION: ( ) Regular Special District Member (Term expires in 2017) (x) Alternate Special District Member (Term expires in 2019) SPECIAL DISTRICTS ADVISORY COMMITTEE POSITION: ( ) Special Districts Advisory Committee (Term expires in 2019) DISTRICT EXPERIENCE: Been on Otay Water Board since elected in 2004. Currently Treasurer. Former head of Engineering & Operations and Financing Committee’s. Various other roles. Was previously on Padre Dam Municipal Water District Board 1996-2000. Was President of the Board along with head of various committees, including Santee Lakes. LAFCO EXPERIENCE: None, but knowledgeable on process. ADDITIONAL INFORMATION: Current alternate and former Chairman of Metro Wastewater Joint Powers Authority (12 agencies). Ex Officio JPA member and Former President of Water Conservation Garden (6 agencies). Commercial real estate broker with 25 years’ experience working with local agencies and municipalities. Heartland District Chairman and Board Member for San Diego-Imperial Council of the Boy Scouts of America. San Diego State University Lifetime Alumni Past President of El Cajon Valley Lions Club Various other boards and community service positions Print name: Presiding Officer Authorized Signature: *In accordance with Government Code Section 56332, LAFCO Regular and Alternate Special District Commissioners must be members of the legislative body of an independent Special District who reside in San Diego County. This form can be downloaded at the following link: http://www.sdlafco.org/WhatsNew/2015Nomination.doc. ATTACHMENT 2 2015 LOCAL AGENCY FORMATION COMMISSION NOMINATION / RESUME San Diego LAFCO 9335 Hazard Way, Suite 200 San Diego, CA 92123 DATE RECEIVED BY LAFCO: (Office Use) N O M I N A T E D B Y : District Name: Otay Water District District Phone: 619-670-2280 N A M E O F N O M I N E E : Name: Gary Croucher Address: 2554 Sweetwater Springs Blvd., Spring Valley, CA 91978 Phone: 619-670-2280 N O M I N A T E D F O R : Please check one box Refer to the List of Incumbents. LAFCO POSITION: ( ) Regular Special District Member (Term expires in 2017) ( ) Alternate Special District Member (Term expires in 2019) SPECIAL DISTRICTS ADVISORY COMMITTEE POSITION: ( x ) Special Districts Advisory Committee (Term expires in 2019) DISTRICT EXPERIENCE: Mr. Gary Croucher was appointed to the Board of the Otay Water District in June 2001 by the SD County Board of Supervisors and following his appointment was elected four times to the Division 3 seat in November 2002, 2006, 2010 and 2014 for four-year terms. Mr. Croucher has served as President of Otay’s Board of Directors three times and has served as one of the District’s two representatives to CWA since July 2001. He is the current chair of Otay’s Engineering, Operations & Water Resources Committee and has been chair of its Finance, Administration & Communications Committee, Employee Negotiations Ad Hoc Committee and served as the alternate representative on the Water Conservation Garden Authority’s Board of Directors. He also served on Otay’s Desalination Project Committee, Ad Hoc Salt Creek Golf Course Committee, Ad Hoc Legal Committee and Ad Hoc Redistricting Committee. As a member of CWA’s Board of Directors, Mr. Croucher is chair of its Legislation, Conservation and Outreach Committee and vice chair of the Audit Committee. He has also served on its Small Contractor Outreach and Opportunities Program and has been past vice chair of its Administrative & Finance Committee and Bay Delta Solutions Ad Hoc Committee. He has been reappointed several times to its Legislative, Conservation and Outreach Committee and Small Contractor Outreach and Opportunity Program Committee. He is also past chair of CWA’s Imported Water Committee, a past member of its Colorado River Programs Committee and Conservation Ad Hoc Committee, and past 2nd Alternate to SANDAG. Mr. Croucher is also a past vice chair of CSDA’s San Diego Chapter. 2015 LOCAL AGENCY FORMATION COMMISSION NOMINATION / RESUME San Diego LAFCO 9335 Hazard Way, Suite 200 San Diego, CA 92123 DATE RECEIVED BY LAFCO: (Office Use) LAFCO EXPERIENCE: Mr. Croucher currently serves on LAFCO’s Special District Advisory Committee and has served as vice chair of the Special Districts Advisory Committee. He also served as the alternate for Fire Chief Augie Ghio on the LAFCO Task Force on Fire Protection and Emergency Medical Services in the past. He participated as a Board of Director with the LAFCO Municipal Service Review and has experience at the employee and staff level serving on two (2) separate successful Special District Consolidations which were requested by the agencies. ADDITIONAL INFORMATION: Mr. Croucher is supported by both Water and Fire Districts and is endorsed by outgoing LAFCO Regular District representative, Mr. Andy Menshek.. Mr. Croucher is a long-time firefighter in San Diego and a resident of Spring Valley. He is the Division Chief for the San Miguel Consolidated Fire Protection District and during his 30 year career as a firefighter, has moved up the ranks from Firefighter, Engineer, Captain and Battalion Chief to his current position as Division Chief. He has also been recognized for numerous achievements including being named Employee of the Year and served as the President of the Executive Board of Directors for Southern Area Fire Equipment Research (SAFER) in 2004. Print name: Presiding Officer Authorized Signature: *In accordance with Government Code Section 56332, LAFCO Regular and Alternate Special District Commissioners must be members of the legislative body of an independent Special District who reside in San Diego County. This form can be downloaded at the following link: http://www.sdlafco.org/WhatsNew/2015Nomination.doc. ATTACHMENT 2 9335 Hazard Way • Suite 200 • San Diego, CA 92123 (858) 614-7755 • FAX (858) 614-7766 San Diego Local Agency Formation Commission Website: www.sdlafco.org Chairman Bill Horn County Board of Supervisors Vice Chairman Sam Abed Mayor City of Escondido Members Dianne Jacob County Board of Supervisors Andrew Vanderlaan Public Member Lorie Zapf Councilmember City of San Diego Lorraine Wood Councilmember City of Carlsbad Jo MacKenzie Vista Irrigation District Vacant Special District Alternate Members Greg Cox County Board of Supervisors Chris Cate Councilmember City of San Diego Racquel Vasquez Councilmember City of Lemon Grove Ed Sprague Olivenhain Municipal Water District Harry Mathis Public Member Executive Officer Michael D. Ott Legal Counsel Michael G. Colantuono August 7, 2015 TO: Independent Special District in San Diego County FROM: Executive Officer Administrative Assistant SUBJECT: Call for Nominations Nominations are being solicited for two positions on the San Diego Local Agency Formation Commission (LAFCO), and eight positions on LAFCO's Special Districts Advisory Committee. With respect to the Commission positions, nominations are sought for: one regular commissioner position with a term expiring in May 2017, and one alternate commissioner position with a term expiring in May 2019. Candidates for the alternate position should be aware that the upcoming election for this position is conditional because the incumbent alternate member (Ed Sprague) will be a candidate for the regular Commission position. If Mr. Sprague is not elected to the regular position, he will return for the remainder of his term as alternate special district member. In addition, to establish an appropriate staggering system for all commission positions, a term extension is proposed for one regular commissioner position currently occupied by Jo MacKenzie and the vacant regular position with the term expiring in 2017. If agreed to by voting members, Ms. MacKenzie's term would be extended from 2016 to 2020, and the vacant position with a term expiring in 2017 would be extended to 2019. In terms of qualifications, please note that regular and alternate commissioners serve four-year terms. Commissioners must be members of the legislative body of an independent special district who reside within San Diego County, but may not be members of the legislative body of a city or county (Government Code Section 56332). Nominations are also being sought for eight (8) positions on LAFCO's Special Districts Advisory Committee. Members of LAFCO's Special Districts Advisory Committee may be either a district officer or staff member, but may not be a member on LAFCO. In accordance with the Committee's Rules, the number of candidates and members of the Advisory Committee representing the same agency must be limited to one. In add ition, a ca ndidate for the Advisory Committee may not also be a can didate for the Commission. Th e Advisory Committee consists of 16 members elected to four- year terms. The terms for eight of the positio ns on the Committee will expire in 20 15; the terms for the othe r eight positions on the Committee will expire in 20 19. All di stricts are encouraged to sub mit nominations. The deadline for receipt of all commission and committee nominations is October 9, 2015. A mailed ballot election will be conducted from December 4, 2015 to February 26 , 20 16 after a Candidates Forum is held in conjun ction with th e November 19 , 201 5 Ca liforni a Special Distri cts Association (CSDA) qu arterly dinner meeting . A list of Comm issioner and Committee incumbents is attached (Attachment 1 ). Please use th e attached no nination/resume form (Attachment 2). This fo rm may also be down loaded at the link below, and be sure that the form specifies whether the nomination is for the LAFCO regular or alternate district Commissioner position or the Special Districts Advisory Committee. Only the one-page nom ination/re sume form wiii be distributed with th e offi cial voting ba llot. The nomination form should be signed by, or with authority of, the district presiding officer. Facsimile (FAX) Copies of nominati ons are permitted , if necessary, to meet the submission deadline, but an orig ina l form must be fu rn ished as soon as possible thereafter. Again, the deadline for receipt of nominations is October 9, 201 5. Please send nomina tions to: Executive Officer San Diego LAFCO 9335 Hazard ~Vay, Suite 200 San Diego, CA 92123 All nominations received by the deadline will be reviewed by a nominating comm ittee. The nominating committee's report and copies of all nomination forms submitted will be included with the ballots and voting instructions. These materials will be mailed on December 4, 2015 . Please contact Tamaron Luckett at (858) 614-7755 , if you have any questions regarding this letter. As required by the Rules, please acknowledge receipt of this letter calling for nominations by completion and return of the form attached (Attachment 3). Executive Officer MDO:TL!trl Attachments (3) No. 1: List of Incumbents ~~~ Administrative Assistant No.2: Nomination/Resume Form (http:llwww.sdlafco.org/WhatsNewi2015Nomination.doc) No.3. Ackn owledgement of Receipt Form 2 2015 LAFCO & SPECIAL DISTRICTS ADVISORY COMMITTEE CALL FOR NOMINATIONS LIST OF INCUMBENTS Incumbent Regular and Alternate LAFCO Special District Member Term Expires Jo MacKenzie (Regular) Vista Irrigation District May 4, 2016* Vacant (Regular) Special District May 1, 2017** Edmund Sprague (Alternate) Olivenhain Municipal Water District May 6, 2019*** * The term of the regular member expires on May 4, 2016, but will be extended to 2020 if approved by a majority of special districts. ** The term of the vacant regular member position expires on May 1, 2017, but will be extended to 2019, if approved by a majority of special districts. *** The term of the alternate member expires on May 6, 2019, but the incumbent may continue to serve the remainder of the term as an alternate special district member, if not elected to the regular position. Incumbent Special District Advisory Committee Members Gary Croucher (Otay Water District) Judy Hanson (Leucadia WWD) Greg Thomas (Rincon del Diablo MWD) John Pastore (Rancho Santa Fe CSD) Tom Pocklington (Bonita-Sunnyside FPD) Janine Sarti (Palomar Health) Kimberly Thorner (Oiivenhain Municipal Water District) Vacant Gary Arant (Valley Center MWD) Julie Nygaard (Tri-City Health Care District) Bill Hayner (Whispering Palms CSD) Margarette Morgan (Vista Fire Protection District) Augie Scalzitti (Padre Dam MWD) Dennis Shepard (North County Cemetery District) Teresa Thomas (South Bay Irrigation District) Joel Scalzitti (Helix Water District) Term Expires October 16, 2015 October 16, 2015 October 16, 2015 October 16, 2015 October 16, 2015 October 16, 2015 October 16, 2015 October 16, 2015 October 14, 2016 October 14, 2016 October 14, 2016 October 14, 2016 October 14, 2016 October 14, 2016 October 14, 2016 October 14, 2016 ATTACHMENT 1 DATE RECEIVED BY LAFCO: 2015 LOCAL AGENCY FORMATION COMMISSION NOMINATION I RESUME (Office Use) N 0 MIN A-TED BY: District Name: District Phone: NA ME Of N 0 MiNE E : ,, " " "'" Name: Address: Phone: NOMINATED FO R: LAFCO PO SITION : Please check QM. box ( ) Regu lar Special District Member (Term expires in 2017) Refer to the List of Incumbents. ( ) Alternate Specia l District Member (Term expires in 2019 ) SPECIAL DISTRICTS ADVISORY COMMITTEE POSITION: ( ) Special Districts Advisory Committee (Term expires in 2019) DISTRICT EXPERIENCE: LAFCO EXPERIENCE: ADDITIO NAL INFORMATION : Print name: / Presiding Officer Authorized Signature: *In accordance with Government Code Sect10n 56332, LAFCO Regular and Alternate Spectal Dtstnct Commtsstoners must be members of the legislative body of an independent Special District who reside in San Diego County. This form can be downloaded at the following link: http:llwww.sdlafco.orgNVhatsNew/2015Nomination.doc. ATTACHMENT 2 San Diego LAFCO 9335 Hazard Way, Suite 200 San Diego, CA 92123 2015 SPECIAL DISTRICTS MAILED-NOMINATION LETTER ACKNOWLEDGMENT OF RECEIPT FORM (Name of District) has received notification of LAFCO's Commission and Special Districts Advisory Committee nomination request. (Authorized Signature) (Print Name) Date: ___________ _ Return this form to: Executive Officer San Diego LAFCO 9335 Hazard Way, Suite 200 San Diego, CA 92123 ATTACHMENT 3 STAFF REPORT TYPE MEETING: Regular Board Meeting MEETING DATE: October 7, 2015 SUBMITTED BY: Mark Watton, General Manager W.O./G.F. NO: DIV. NO. APPROVED BY: Susan Cruz, District Secretary Mark Watton, General Manager SUBJECT: Board of Directors 2015 Calendar of Meetings GENERAL MANAGER’S RECOMMENDATION: At the request of the Board, the attached Board of Director’s meeting calendar for 2015 is being presented for discussion. PURPOSE: This staff report is being presented to provide the Board the opportunity to review the 2015 Board of Director’s meeting calendar and amend the schedule as needed. COMMITTEE ACTION: N/A ANALYSIS: The Board requested that this item be presented at each meeting so they may have an opportunity to review the Board meeting calendar schedule and amend it as needed. STRATEGIC GOAL: N/A FISCAL IMPACT: None. LEGAL IMPACT: None. Attachment: Calendar of Meetings for 2015 G:\UserData\DistSec\WINWORD\STAFRPTS\Board Meeting Calendar 10-07-15.doc Board of Directors, Workshops and Committee Meetings 2015 Regular Board Meetings: Special Board or Committee Meetings (3rd Wednesday of Each Month or as Noted) January 7, 2015 February 4, 2015 March 4, 2015 April 1, 2015 May 6, 2015 June 3, 2015 June 24, 2015 August 13, 2015 September 2, 2015 October 7, 2015 November 4, 2015 December 2, 2015 January 21, 2015 February 18, 2015 March 18, 2015 April 15, 2015 May 20, 2015 June 17, 2015 July 15, 2015 August 18, 2015 September 22 and 23, 2015 October 21, 2015 November 18, 2015 December 16, 2015 SPECIAL BOARD MEETINGS: STAFF REPORT TYPE MEETING: Regular Board MEETING DATE: October 7, 2015 SUBMITTED BY: Wales Benham Senior Accountant PROJECT: DIV. NO. All APPROVED BY: Joseph R. Beachem, Chief Financial Officer German Alvarez, Assistant General Manager Mark Watton, General Manager SUBJECT: Fiscal Year 2015 Board of Directors’ Expenses GENERAL MANAGER’S RECOMMENDATION: This is an informational item only. COMMITTEE ACTION: Please see Attachment A. PURPOSE: To present the Board of the Directors’ expenses for Fiscal Year 2015. ANALYSIS: The California Government Code Section 53065.5 requires special districts, at least annually, to disclose any reimbursement paid by a district within the immediately preceding fiscal year. This Staff Report and attached documentation fulfills this requirement. (See Attachment B for the Summary and C-H for Details.) FISCAL IMPACT: None. 2 STRATEGIC GOAL: Prudently manage District funds. LEGAL IMPACT: Compliance with state law. Attachments: Attachment A Committee Action Attachment B Director’s Expenses and per Diems Attachment C-I Director’s Expenses Detail ATTACHMENT A SUBJECT/PROJECT: Fiscal Year 2015 Board of Directors’ Expenses COMMITTEE ACTION: This is an informational item only. NOTE: The “Committee Action” is written in anticipation of the Committee moving the item forward for board approval. This report will be sent to the Board as a committee approved item, or modified to reflect any discussion or changes as directed from the committee prior to presentation to the full board. BOARD OF DIRECTORS’ EXPENSES AND PER DIEMS BOARD OF DIRECTORS MEETING October 7, 2015 ATTACHMENT B California Government Code Section 53065.5 and Otay Water District’s Code of Ordinances Policy 8 require that staff present the Expenses and Per Diems for the Board of Directors on an Annual basis: •Fiscal Year 2015. •The expenses are shown by Board member and expense type. •This presentation is in alphabetical order. •This information was presented to the Finance, Administration, and Communications Committee on September 23, 2015 and updated for the October 7, 2015 Board of Directors meeting. OTAY WATER DISTRICT BOARD EXPENSES July 1, 2014 -June 30, 2015 Croucher Gonzalez Lopez Robak Smith Thompson Total Business Meetings $ -$ -$ 39.00 $ 35.00 $ -$ 473.18 $ 547.18 Director's Fees 2,100.00 1,000.00 6,800.00 1,800.00 1,900.00 6,000.00 19,600.00 Mileage Business --301.08 169.32 65.60 593.19 1,129.18 Mileage Commuting --426.00 99.92 247.32 516.25 1,289.49 Conferences and Seminars --395.00 600.00 -395.00 1,390.00 Travel --819.88 486.06 182.54 413.68 1,902.16 Total $ 2,100.00 $ 1,000.00 $ 8,780.96 $ 3,190.30 $ 2,395.46 $ 8,391.30 $ 25,858.01 Meetings Attended 24 10 96 50 21 67 268 Meetings Paid 23 10 68 18 19 60 198 Board of Directors’ Expenses and Per Diems Fiscal Years 2000-2015 ATTACHMENT C Jul-14 Aug-14 Sep-14 Oct-14 Nov-14 Dec-14 Jan-15 Feb-15 Mar-15 Apr-15 May-15 Jun-15 Total 1 2 3 4 5 6 7 8 9 10 11 12 GARY D. CROUCHER (DETAILED IN SECTION D): 5214 Business Meetings -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 5281 Director's Fees 100.00 200.00 200.00 200.00 100.00 200.00 300.00 200.00 100.00 100.00 300.00 100.00 2,100.00 5211 Mileage - Business - - - - - - - - - - - - - 5211 Mileage - Commuting - - - - - - - - - - - - - 5213 Seminars and Conferences - - - - - - - - - - - - - 5212 Travel - - - - - - - - - - - - - Total 100.00$ 200.00$ 200.00$ 200.00$ 100.00$ 200.00$ 300.00$ 200.00$ 100.00$ 100.00$ 300.00$ 100.00$ 2,100.00$ DAVID GONZALEZ (DETAILED IN SECTION E): 5214 Business Meetings -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 5281 Director's Fees 200.00 200.00 300.00 200.00 100.00 - - - - - - - 1,000.00 5211 Mileage - Business - - - - - - - - - - - - - 5211 Mileage - Commuting - - - - - - - - - - - - - 5213 Seminars and Conferences - - - - - - - - - - - - - 5212 Travel - - - - - - - - - - - - - Total 200.00$ 200.00$ 300.00$ 200.00$ 100.00$ -$ -$ -$ -$ -$ -$ -$ 1,000.00$ JOSE LOPEZ (DETAILED IN SECTION F): 5214 Business Meetings -$ 39.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 39.00$ 5281 Director's Fees 600.00 600.00 400.00 800.00 400.00 300.00 700.00 600.00 500.00 800.00 700.00 400.00 6,800.00 5211 Mileage - Business - 38.64 8.96 72.80 16.80 - 9.20 6.90 - 66.13 74.75 6.90 301.08 5211 Mileage - Commuting 56.00 22.40 22.40 33.60 28.00 33.60 46.00 46.00 23.00 57.50 34.50 23.00 426.00 5213 Seminars and Conferences - - - - - - - - 395.00 - - - 395.00 5212 Travel - - - - - - - 406.20 413.68 - - - 819.88 Total 656.00$ 700.04$ 431.36$ 906.40$ 444.80$ 333.60$ 755.20$ 1,059.10$ 1,331.68$ 923.63$ 809.25$ 429.90$ 8,780.96$ OTAY WATER DISTRICT ADMINISTRATIVE EXPENSES - BOARD July 1, 2014 -June 30, 2015 Jul-14 Aug-14 Sep-14 Oct-14 Nov-14 Dec-14 Jan-15 Feb-15 Mar-15 Apr-15 May-15 Jun-15 Total OTAY WATER DISTRICT ADMINISTRATIVE EXPENSES - BOARD July 1, 2014 -June 30, 2015 MARK ROBAK (DETAILED IN SECTION G): 5214 Business Meetings -$ -$ -$ -$ -$ -$ -$ -$ 35.00$ -$ -$ -$ 35.00$ 5281 Director's Fees 100.00 100.00 300.00 200.00 100.00 100.00 300.00 300.00 300.00 - - - 1,800.00 5211 Mileage - Business 3.36 3.36 84.00 - 3.36 3.36 13.80 24.73 33.35 - - - 169.32 5211 Mileage - Commuting 2.24 2.24 4.48 77.28 2.24 2.24 4.60 2.30 2.30 - - - 99.92 5213 Seminars and Conferences - - 600.00 - - - - - - - - - 600.00 5212 Travel - - - 486.06 - - - - - - - - 486.06 Total 105.60$ 105.60$ 988.48$ 763.34$ 105.60$ 105.60$ 318.40$ 327.03$ 370.65$ -$ -$ -$ 3,190.30$ TIM SMITH (DETAILED IN SECTION I) 5214 Business Meetings -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 5281 Director's Fees - - - - - 300.00 200.00 200.00 300.00 400.00 300.00 200.00 1,900.00 5211 Mileage - Business - - - - - - - 9.20 56.40 - - - 65.60 5211 Mileage - Commuting - - - - - 40.32 27.60 27.60 27.60 55.20 41.40 27.60 247.32 5213 Seminars and Conferences - - - - - - - - - - - - - 5212 Travel - - - - - - - - 182.54 - - - 182.54 Total -$ -$ -$ -$ -$ 340.32$ 227.60$ 236.80$ 566.54$ 455.20$ 341.40$ 227.60$ 2,395.46$ MITCHELL THOMPSON (DETAILED IN SECTION H): 5214 Business Meetings 13.00$ 290.36$ -$ -$ -$ -$ 25.00$ 13.00$ 118.82$ -$ 13.00$ -$ 473.18$ 5281 Director's Fees 600.00 200.00 200.00 600.00 200.00 300.00 900.00 700.00 500.00 600.00 600.00 600.00 6,000.00 5211 Mileage - Business 9.52 - 8.40 57.04 6.72 5.60 79.35 36.23 252.90 25.30 81.65 30.48 593.19 5211 Mileage - Commuting 58.24 29.12 29.12 43.68 14.56 43.68 59.80 44.85 14.95 74.75 44.85 58.65 516.25 5213 Seminars and Conferences - - - - - - - - 395.00 - - - 395.00 5212 Travel - - - - - - - - 413.68 - - - 413.68 Total 680.76$ 519.48$ 237.52$ 700.72$ 221.28$ 349.28$ 1,064.15$ 794.08$ 1,695.35$ 700.05$ 739.50$ 689.13$ 8,391.30$ TOTALS: 5214 Business Meetings 13.00$ 329.36$ -$ -$ -$ -$ 25.00$ 13.00$ 153.82$ -$ 13.00$ -$ 547.18$ 5281 Director's Fees 1,600.00 1,300.00 1,400.00 2,000.00 900.00 1,200.00 2,400.00 2,000.00 1,700.00 1,900.00 1,900.00 1,300.00 19,600.00 5211 Mileage - Business 12.88 42.00 101.36 129.84 26.88 8.96 102.35 77.06 342.65 91.43 156.40 37.38 1,129.18 5211 Mileage - Commuting 116.48 53.76 56.00 154.56 44.80 119.84 138.00 120.75 67.85 187.45 120.75 109.25 1,289.49 5213 Seminars and Conferences - - 600.00 - - - - - 790.00 - - - 1,390.00 5212 Travel - - - 486.06 - - - 406.20 1,009.90 - - - 1,902.16 Total 1,742.36$ 1,725.12$ 2,157.36$ 2,770.46$ 971.68$ 1,328.80$ 2,665.35$ 2,617.01$ 4,064.22$ 2,178.88$ 2,190.15$ 1,446.63$ 25,858.01$ STAFF REPORT TYPE MEETING: Regular Board MEETING DATE: October 7, 2015 SUBMITTED BY: Wales Benham Senior Accountant PROJECT: DIV. NO. All APPROVED BY: Joseph R. Beachem, Chief Financial Officer German Alvarez, Assistant General Manager Mark Watton, General Manager SUBJECT: Fiscal Year 2015 Board of Directors’ Expenses GENERAL MANAGER’S RECOMMENDATION: This is an informational item only. COMMITTEE ACTION: Please see Attachment A. PURPOSE: To present the Board of the Directors’ expenses for Fiscal Year 2015. ANALYSIS: The California Government Code Section 53065.5 requires special districts, at least annually, to disclose any reimbursement paid by a district within the immediately preceding fiscal year. This Staff Report and attached documentation fulfills this requirement. (See Attachment B for the Summary and C-H for Details.) FISCAL IMPACT: None. 2 STRATEGIC GOAL: Prudently manage District funds. LEGAL IMPACT: Compliance with state law. Attachments: Attachment A Committee Action Attachment B Director’s Expenses and per Diems Attachment C-I Director’s Expenses Detail ATTACHMENT A SUBJECT/PROJECT: Fiscal Year 2015 Board of Directors’ Expenses COMMITTEE ACTION: This item was presented to the Finance, Administration and Communications Committee at a meeting held on September 23, 2015. The expenses for each director from July 1, 2014 thru June 30, 2015 were presented. It was indicated that the total expenditures for the fiscal year was $25,858.01. The average total Directors expenses from 2000 to 2015 was $37,724. The committee was very pleased that directors expenses has been very cost effective. Following the discussion, the committee accepted the report and recommended that it be presented to the full board as an informational item. California Government Code Section 53065.5 and Otay Water District’s Code of Ordinances Policy 8 require that staff present the Expenses and Per Diems for the Board of Directors on an Annual basis: •Fiscal Year 2015. •The expenses are shown by Board member and expense type. •This presentation is in alphabetical order. •This information was presented to the Finance, Administration, and Communications Committee on September 23, 2015. c b roue er Business Meetings $ - Director's Fees 2,100.00 Milea2e Business - Mileage Commuting - !Conferences and Seminars - lfravel - lfotal $ 2,100.00 !Meetings Attended 24 !Meetings Paid 23 $ OTAY WATER DISTRICT BOARD EXPENSES July 1, 2014 -June 30, 2015 G onza ez L opez Rbk o a -$ 39.00 $ 35.00 1,000.00 6,800.00 1,800.00 -301.08 169.32 -426.00 99.92 -395.00 600.00 -819.88 486.06 $ 1,000.00 $ 8,780.96 $ 3,190.30 10 96 50 10 68 18 s 'th mt Th ompson 'J t I oa $ -$ 473.18 $ 547.18 1,900.00 6,000.00 19,600.00 65.60 593.19 1,129.18 247.32 516.25 1,289.49 395.00 -1,390.00 596.22 -1,902.16 $ 3,204.14 $ 7,582.62 $25,858.01 21 67 268 19 60 198 Board of Directors' Expenses and Per Diems F iscal Years 2000-2015 $120,000 -.-~----~~~~~---~- $100,000 $80,000 $60,000 2000-2015 Average: $37,724 $40,000 $20,000 $0 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 ATTACHMENT C OTAY WATER DISTRICT ADMINISTRATIVE EXPENSES-BOARD July 1, 2014 -June 30, 2015 Jul-14 Aug-14 Sep-14 2£!:ll Nov-14 Dec-14 Jao-15 Feb-15 Mar-15 Apr-15 May-15 :!!!ill Th.!!! 1 2 3 4 5 6 7 8 9 10 11 12 GARY D. CROUCHER (DETAILED IN SECTION 0): 5214 Business Meetings s $ s $ s $ $ $ 5281 Director's Fees 100.00 200.00 200.00 200.00 100.00 200.00 300.00 200.00 100.00 100.00 300.00 100.00 2,100.00 5211 Mileage-Business 5211 Mileage-Commuting 5213 Seminars and Conferences 5212 Travel Total $ 100.00 $ 200.00 $ 200.00 200.00 $ 100.00 $ 200.00 $ 300.00 $ 200.00 $ 100.00 $ 100.00 $ 300.00 100.00 $ 2,100.00 DA VIO GONZALEZ (DETAILED IN SECTION E): 5214 Business Meetings s $ s $ $ s $ $ s s s $ $ 5281 Director's Fees 200.00 200.00 300.00 200.00 100.00 1,000.00 5211 Mileage -Business 5211 Mileage-Commuting 5213 Seminars and Conferences 5212 Travel Total $ 200.00 200.00 300.00 s 200.00 $ 100.00 s s s s $ $ $ 1,000.00 JOSE WPEZ (DETAILED IN SECTION F): 5214 Business Meetings $ 39.00 $ $ s $ $ $ $ $ $ $ $ 39.00 5281 Director's Fees 600.00 600.00 400.00 800.00 400.00 300.00 700.00 600.00 500.00 800.00 700.00 400.00 6,800.00 5211 Mileage-Business 38.64 8,96 72.80 16.80 9.20 6.90 66.13 74.75 6.90 301.08 5211 Mileage-Commuting 56.00 22.40 22.40 33.60 28.00 33.60 46.00 46.00 23.00 57.50 34.50 23.00 426.00 5213 Seminars and Conferences 395.00 395.00 5212 Travel 406.20 413.68 819.88 Total $ 656.00 700.04 431.]6 906.40 $ 444.80 $ 333.60 $ 755.20 1.059.10 $ 1.331.68 $ 923.63 809.25 $ 429.90 $ 8,780.96 MARK ROBAK (DETAILED IN SECTION G): 5214 Business Meetings $ 5281 5211 5211 5213 5212 Director's Fees Mileage -Business Mileage -Commuting Seminars and Conferences Travel Total TIM SMITH (DETAILED IN SECTION I) $ 5214 Business Meetings $ 5281 5211 5211 5213 5212 Director's Fees Mileage-Business Mileage-Commuting Seminars and Conferences Travel Total s 100.00 3.36 2.24 105.60 $ $ s MITCHELL THOMPSON (DETAILED IN SECTION H): 5214 Business Meetings $ 13.00 $ 5281 5211 5211 5213 5212 TOTALS: Director's Fees Mileage-Business Mileage-Commuting Seminars and Conferences Travel Total 5214 Business Meetings 5281 52ll 52ll 5213 5212 Director's Fees Mileage-Business Mileage-Commuting Seminars and Conferences Travel Total $ $ s 600.00 9.52 58.24 680.76 $ 13.00 s 1,600.00 12.88 ll6.48 1,742.36 $ 100.00 3.36 2.24 105.60 $ $ s 290.36 $ 200.00 29.12 519.48 $ 329.36 $ 1,300.00 42.00 53.76 1,725.12 $ 300.00 84.00 4.48 600.00 $ 988.48 $ 200.00 8.40 29.12 237.52 1,400.00 101.36 56.00 600.00 $ s $ $ 2,157.36 $ OTAY WATER DISTRICT ADMINISTRATIVE EXPENSES-BOARD July 1, 2014 -June 30, 2015 $ 200.00 77.28 486.06 763.34 $ 600.00 57.04 43.68 $ $ 700.72 $ 2,000.00 129.84 154.56 486.06 $ 2,770.46 $ 100.00 3.36 2.24 105.60 200.00 6.72 14.56 $ s s s 221.28 $ 900.00 26.88 44.80 97 1.6~ s 100.00 3.36 2.24 $ 105.60 s s 300.00 40.32 340.32 $ 300.00 5.60 43.68 $ 349.28 $ 1,200.00 8.96 ll9.84 1,328.80 $ 300.00 13.80 4.60 $ 318.40 $ 200.00 27.60 227.60 s 25.00 900.00 79.35 59.80 1,064.15 S" 25.00 $ 2,400.00 102.35 138.00 2.665.35 s 300.00 24.73 2.30 $ 327.03 $ 200.00 9.20 27.60 $ 236.80 s 13.00 $ 700.00 36.23 44.85 794.08 s 13.00 $ 2,000.00 77.06 120.75 406.20 2.617.01 s 35.00 $ 300.00 33.35 2.30 370.65 $ 300.00 56.40 27.60 395.00 596.22 $ 1,37522 s 118.82 $ 500.00 252.90 14.95 886.67 s 153.82 $ 1,700.00 342.65 67.85 790.00 1,009.90 4,064.22 s 400.00 55.20 600.00 25.30 74.75 $ $ $ $ 700.05 s 1,900.00 91.43 187.45 $ 2,178.88 s $ $ $ 300.00 41.40 341.40 s 13.00 $ 600.00 81.65 44.85 739.50 $ 13.00 $ 1,900.00 156.40 120.75 2,190.15 s $ $ $ 200.00 27.60 227.60 s 600.00 30.48 58.65 $ 689.13 $ 1,300.00 37.38 109.25 $ 1,446.63 $ 35.00 1,800.00 169.32 99.92 600.00 486.06 3,190.30 1,900.00 65.60 247.32 395.00 596.22 3,204.14 473.18 6,000.00 593.19 516.25 7,582.62 547.18 19,600.00 1,129.18 1,289.49 1,390.00 1,902.16 25,858.01 OTAY WATER DISTRICT SUMMARY-BOARD OF DIRECTORS EXPENSES FOR THE PERIOD JULY 1, 2014 THROUGH JUNE 30, 2015 DIRECTOR'S NAME: CROUCHER, GARY ATTACHMENT D SECTION D Account Name Date Descriptions Amount Director's Fee 7/2/2014 REGULAR BOARD OF DIRECTORS MEETING 100.00 8/6/2014 REGULAR BOARD OF DIRECTORS MEETING 100.00 8/14/2014 ENGINEERING AND OPERATIONS COMMITTEE MEETING 100.00 9/3/2014 REGULAR BOARD OF DIRECTORS MEETING 100.00 9/15/2014 ENGINEERING AND OPERATIONS COMMITTEE MEETING 100.00 10/1/2014 REGULAR BOARD OF DIRECTORS MEETING 100.00 10/13/2014 ENGINEERING AND OPERATIONS COMMITTEE MEETING 100.00 11/5/2014 REGULAR BOARD OF DIRECTORS MEETING 100.00 12/5/2014 REGULAR BOARD OF DIRECTORS MEETING 100.00 12/19/2014 SPECIAL DISTRICT ADVISORY COMMITTEE MEETING 100.00 1/7/2015 REGULAR BOARD OF DIRECTORS MEETING 100.00 1/20/2015 ENGINEERING AND OPERATIONS COMMITTEE MEETING 100.00 1/27/2015 SPECIAL BOARD OF DIRECTORS MEETING 100.00 2/4/2015 REGULAR BOARD OF DIRECTORS MEETING 100.00 2/17/2015 ENGINEERING AND OPERATIONS COMMITTEE MEETING 100.00 3/4/2015 REGULAR BOARD OF DIRECTORS MEETING 100.00 4/1/2015 REGULAR BOARD OF DIRECTORS MEETING 100.00 5/6/2015 REGULAR BOARD OF DIRECTORS MEETING 100.00 5/19/2015 SPECIAL BOARD OF DIRECTORS MEETING 100.00 5/21/2015 ENGINEERING AND OPERATIONS COMMITTEE MEETING 100.00 6/3/2015 REGULAR BOARD OF DIRECTORS MEETING 100.00 Director's Fee Total 2,100.00 Grand Total $ 2,100.00 F:IJUN15Croucher Page 3 of Pages 16 Printed Date: 9/3/2015 STAFF REPORT TYPE MEETING: Regular Board MEETING DATE: October 7, 2015 PROJECT: DIV. NO.: ALL SUBMITTED BY: Geoff Stevens, Chief Information Officer APPROVED BY: German Alvarez, Assistant General Manager Mark Watton, General Manager SUBJECT: FY15 YEAR-END REPORT FOR THE DISTRICT’S FY15-18 STRATEGIC PLAN GENERAL MANAGER’S RECOMMENDATION: No recommendation. This is an informational item only. COMMITTEE ACTION: Please see “Attachment A”. PURPOSE: To provide a final report on the District’s FY15-18 Strategic Performance Plan for FY15. ANALYSIS: Phase One Completed and Successful The District has completed the first year of the FY15-18 Strategic Plan. Overall, results for the plan are positive with both the strategic objectives and the performance measures exceeding their goals of 90% and 75%, respectively. In particular, the effort to temporarily concentrate on fewer objectives in FY15 to allow us to complete two large projects (work order and SCADA system replacement) was successful and allows us to increase our focus on more discrete levels of performance measurement using this new foundation. As requested by the Board last year, staff has added year-to-year trends for performance measures, which have appropriate data. Strategic Plan Objectives – Impact of Phasing Strategic Plan objectives are designed to ensure we are making the appropriate high-level changes necessary to move the District in the planned direction to meet new challenges and harness opportunities. Objective results for FY15 are above target at 94% complete, ahead or on schedule. These results are an improvement from FY14 where we had an 82% average. 17/18 or 94% of Strategic Objectives Meet or Exceed Expectations Objectives: All Departments Legend Completed On Schedule Behind Schedule On Hold Annual Measure Not Scheduled to Start Yet Almost all of the Strategic objectives in FY15 were on track. The only exception was item, 1.1.1.1, Enhancing Customer Communications Utilizing the Phone System, which was delayed because of a postponed phone system upgrade, which is now complete. Performance Measures – Target 75% Performance measures are designed to track the day-to-day performance of the District. These items measure the effectiveness and efficiency of daily operations. The overall goal is that at least 75% of these measures be rated “on target”. FY15 Quarter 4 District results are well above target with 38 of 43 (88%) items achieving the desired level or better. The performance measures are substantially unchanged in FY15 from the previous plan. However, in line with our FY16-18 plan, we intend to add or modify a few specific measures which document performance more accurately, specifically moving to capture and set targets for unit costing, like the actual cost to set a meter or replace a valve. We will strive, however, to keep many measures the same so that we can see the long term trends on important measures. 38/46 or 83% of Performance Measures Are On or Above Target YTD Measures: All Departments Items Not On Target QualServe Benchmarking Perspective The District participates in a benchmarking program developed by AWWA. We utilize 16 measures designed by QualServe. Of the 16, we are on target for 12 of 16 or 75%. The four items not on target are: Unplanned Disruptions, Planned Water Service Disruption Rate, Water Distribution System Integrity, and Health & Safety Severity. This result is somewhat lower than our performance in 2014, in part because we planned more outages in FY15 and also experienced more pipe breaks during the first 2 quarters of FY15 than FY14 (94 vs 66). Measure* Target Result Target Met Sewer Ops Collection System Integrity (QualServe) 3.5 0 Yes Sewer Ops Direct Cost of Treatment per MGD (QualServe) 1050 785.11 Yes Sewer Ops O&M Cost per MG Processed of Wastewater (QualServe) 1925 1150.13 Yes Sewer Ops Sewer Overflow Rate (QualServe) 0 0 Yes Sewer Ops Planned Wastewater Maintenance Ratio in $ (QualServe) 77.00 91.62 Yes Customer Relations Unplanned Disruptions (QualServe) .7 2.0 No Customer Relations Technical Quality Complaint (QualServe) 9 3.69 Yes Customer Relations Billing Accuracy (QualServe) 99.8 99.81 Yes Customer Relations Planned Water Service Disruption Rate (QualServe) 2.5 3.45 No Water Ops Distribution System Loss (QualServe) 5% 2.5 Yes Water Ops Potable Water Compliance Rate (QualServe) 100% 100 Yes Water Ops O&M Cost per Account (QualServe) 512 511 Yes Water Ops Water Distribution System Integrity (QualServe) 16 17.13 No Water Ops Planned Potable Water Maintenance Ratio in $ (QualServe) 66% 66 Yes Business Ops Debt Coverage Ratio (QualServe) 148.6 195 Yes Org Dev Health & Safety Severity Rate (QualServe) 30 60.8 No *Items in red are below target Annual Review of Composition of Balanced Scorecard Objectives and Measures The Balanced Scorecard continues to be used as a core methodology for the District’s Strategic Plan and is widely adopted by businesses internationally. The Scorecard itself was developed by Kaplan and Norton and published in 1992 in the Harvard Business Review. The model has evolved over time with minor modification. In brief, the Balanced Scorecard urges that goals and measures be developed in four basic areas, customer, finance, business process, and learning and growth. One addition to update the model was the inclusion of a “key challenge” to provide better focus across multiple areas and goals. We do have goals and measures in each category and our plan is heavily weighted in the area of business process improvement and to some extent finance. Also, our key challenge states that we are determined to measure and document our progress towards utilizing cost based metrics where possible. Given that many of our strategies call for business process change and improvement with a focus on reducing costs it makes sense that this area of the scorecard is most heavily populated. Balanced Scorecard Model* *Number in parenthesis equal to # of goals and measures in each category Customer Financial Business Processes Learning & Growth Next Steps – FY16-18 The completion of Phase 1 of the FY15-18 Strategic Plan was a significant accomplishment but the value in having a phased approach is that the first steps prepare you for success in the latter phases. In this case, staff restricted the number of objectives in Phase 1 (reduced from 38 in FY14 to 20 in FY15) to specifically allow us to focus on these major projects. That being accomplished, the plan approved by the Board in May calls for the following new objectives to be added to the strategic commitments to be completed over the next three years. Keep in mind that these items are all budgeted and planned for and have been in the Board-approved plan since July 1 of this year. They are highlighted here to emphasize that there is a full commitment by staff to improve business processes and find efficiencies as well as finding ways to measure our progress. Additional Phase II Strategic Objectives Future Improvements in Measurement Measurement of continuous improvement is essential to demonstrate the efficiency gains achieved by the District and is the key challenge in our plan. To that end, using updated information systems and enhanced or more precise measurement strategies will allow us to assemble baseline performance data during FY17. Once we are comfortable the data is useful and accurate, we will start to set performance targets in FY18. Our intent is to carefully measure District performance in areas such as cost-per-unit of work or overall asset management capabilities. This work will require considerable management effort so that we are very clear that the targets we set will be useful in achieving our overall goals. The Board will receive an update on our progress in measurement as part of the FY17 update to the Strategic Plan that will be submitted as part of the FY17 Budget in May of next year. Committee Reports – Slideshow The Strategic Plan results are presented to both the Finance and Administrative Committee and the Engineering and Operations Committee with a specific focus on the most relevant information for each Committee. Strategic Plan is available on the Board VPN All of the Strategic Plan results and associated details are provided in a real time, interactive web-based application available to the Board on the Board VPN. The District Secretary can facilitate any password or access issues. FISCAL IMPACT: Joe Beachem, Chief Financial Officer Informational item only; no fiscal impact. STRATEGIC GOAL: Strategic Plan and Performance Measure reporting is a critical element in providing performance reporting to the Board and staff. LEGAL IMPACT: None. ATTACHMENTS: Attachment A – Committee Action Report Attachment B – FY2015 Year-End Results ATTACHMENT A SUBJECT/PROJECT: FY15 YEAR-END REPORT FOR THE DISTRICT’S FY15-18 STRATEGIC PLAN COMMITTEE ACTION: The Engineering, Operations and Water Resources and the Finance, Administration and Communications Committees reviewed this item at a meeting held on September 22 and 23, 2015, respectively. The following comments were made: Staff indicated that the District completed the first year of the FY15-18 Strategic Plan. A PowerPoint presentation on the Strategic Plan FY 2015 Year-End results was provided to the Committees. Staff indicated that 17 out of 18, or 94%, of the Strategic Objectives are Completed or On Schedule. The target is 90%. The six objectives that were completed follows: o 3.1.2.5 Enhance security processes and planning. o 3.1.2.9 Implement GIS-centric work order system. o 3.1.2.10 Improve the operating cost and efficiency of data center and network services. o 3.1.2.16 Replace SCADA software system. o 3.1.2.25 Implement wireless radio and data network for SCADA and Field operations. o 4.1.1.4 Finalize negotiations of a successor Memorandum of Understanding for represented employees and implement related compensation and benefits for unrepresented employees and implement updates to policies and MOU. Staff noted that the number of objectives was scaled back in the FY 2014 Strategic Plan to allow staff to concentrate on two major projects, SCADA and the Work Order Systems (which have now been completed). One of the District’s Key Challenges is to find ways to demonstrate and document its efficiencies and implementing SCADA and the Work Order systems provides the foundation for the District to do this. Staff indicted with regard to the Performance Measures that 38 of 46 (83%) were On or Above Target. Staff stated that the District’s plan makes reference to both the Balance Scorecard and QualServe Benchmarks. With regard to the QualServe Benchmarks, the District is On Target or Exceeding Target on 12 of the 16 benchmarks. The Scorecard focuses on four areas 1) financial; 2) business processes; 3) learning and growth; and 4)customer. The purpose is to make sure that the methodology of the District’s plan is broad based; touching each of the four areas. It was indicated that in FY 2016 to 2018, staff will monitor the deliverables from project plans, utilize the updated systems to collect performance data, begin to analyze performance based data (i.e. unit costing), and set new targets based on the data collected. It was indicated that in FY17, staff will analyze the performance data from FY16 to get a better understanding of the District’s ability to set targets and goals. Staff noted that the objective for Customer Satisfaction (1.1.100) is currently reporting last fiscal year’s outcome as it is an annual survey where the results are reported in the fourth quarter of the fiscal year. The District is out in the field with its new survey and it is felt that the results will be positive once again. Staff indicated that the Gallons Per Capita Per Day (1.3.104) objective is on target as District customers have been successful in conserving water. The District’s target is to be below 172 Gallons Per Capita Per Day. He noted that staff has included a graph showing the average GPCPD from 2007 to 2015 (reference slide 13). The Health & Safety Severity Rate (1.4.104) did not meet its target. This objective is a ratio measure of the number of lost time days over the number of total employee labor days. It was indicated that this measure can easily be below target if only one (1) employee is out for an extended period of time. The CIP Project Expenditure vs. Budget (2.2.200) is under target, but staff noted that in FY15 it was close to the 95% target. In response to an inquiry from the Committee concerning the objective, System Valve Exercising Program (5.3.511), staff indicated that the reason there is large fluctuation in the number of valves exercised is the District was short staffed at the time. The District has over 20,000 valves to exercise. AWWA sets the standards for valve exercising programs and at one point required that all valves be exercised annually. They changed that standard to twice a year and now they recommend that agencies concentrate on exercising their critical valves at least once a year and the remaining valves on a schedule that is identified by the agency. Staff is concentrating on exercising its critical valves, which is approximately 550 valves in the District’s system. The District must report the number of valves it has exercised to the State annually and has met the target for FY 2015. Overtime Percentage (3.2.303) was on target. The committee inquired why the first quarter was marked as On Target when the graph shows that the District did not meet its target. Staff indicated that the District did not budget the Cost of Living Adjustment (COLA). The item was marked as On Target as the expenditure for COLA was beyond staffs’ control. It was discussed that it could have been marked as Not on Target or as On Target with a note indicating the discrepancy. The Committee discussed the objective of Distribution System Loss (3.3.308) and indicated that the overall water loss for the fiscal year was over 2%. The target is to ensure that the loss is less than 5%. Staff noted that this measure does not include water lost through leaks/breaks, only water that is unaccounted for. The District did not meet its target for Unplanned Disruptions (5.1.500). Staff explained that one disruption can impact measure as it takes 35 customers experiencing an outage for the District not to meet its target. The District has not been meeting this target as the QualServe benchmark is not very realistic for the District. QualServe bases its targets on small, medium and large sized organizations and the District falls in between their identified sizes. Staff indicated in response to an inquiry from the Committee that the reason for the unplanned service outages were leaks/breaks. Staff believes the number of leaks/breaks the District is experiencing is compatible with Helix WD and better than the City of San Diego. Staff indicated that they would work on customizing this benchmark to provide better information. In response to an inquiry from the Committee concerning the objective, System Valve Exercising Program (5.3.511), staff indicated that the reason there is large fluctuation in the number of valves exercised is the District was short staffed at the time. The District has approximately 20,000 to 25,000 valves to exercise. AWWA sets the standards for valve exercising programs and at one point required that all valves be exercised annually. They changed that standard to twice a year and now they require that agencies concentrate on exercising their critical valves at least once a year and the remaining valves on a schedule that is identified by the agency. Staff is concentrating on exercising its critical valves, which is approximately 700 to 800 valves in the District’s system. The District must report the number of valves it has exercised to the State annually and has met the target for FY 2015. Staff indicated with regard to the objective Potable Water Distribution System Integrity (5.3.512) that the District’s target for this objective is having no more than 16 leaks/breaks per 100 miles of distribution piping (25 percentile) in a single year. The District’s outcome for the year was 17.1 leaks/breaks, which is very close to target. This measure, however, does not coincide with the measure for Unplanned Disruptions (5.1.500) wherein the District is not close to meeting the set target. Staff is discussing discontinuing the measure for Unplanned Disruptions as it is felt that there is a flaw in the QualServe survey or in how the outcome is reported for the objective (Unplanned Disruptions). Staff is proposing utilizing this measure instead as it is more reflective of the District. It was noted that, at some point, the leak detection program will improve the outcome for this measure. It was indicated that Emergency Facility Testing (5.3.519) is slightly under. The target is 29 and the District’s outcome was 28. Staff noted that this is a new measure which was started this fiscal year. Staff stated that the objective Tank Inspection and Cleaning (5.4.521) is below target, It was indicated that AWWA recommends that tanks be inspected and cleaned every five years. The tanks were inspected and cleaned in the past, but it was not programmatic and was not tracked or reported. The District is now formalizing this as a program and it is now being tracked and measured. In response to a question from the Committee, staff stated customer surveys are conducted to measure customer satisfaction. The last survey was performed in FY13 and a new survey was just conducted within the last 3 to 4 weeks in which preliminary data was gathered. Results of the survey will be presented to the board at a later time. The Committee inquired if surveys are provided to employees who complete training. Staff stated that there is no direct survey for employees but, at the end of each training, employees are given the opportunity to provide their feedback/input. The Committee inquired about the strategy for the Ralph Chapman Water Recycling Facility. Staff indicated that strategy falls under Phase II of the Strategic Plan 3.1.1.10 (Sewer System Business Evaluation) objective. This objective involves the analysis of the District’s sewer system and includes working with other agencies and researching other alternatives such as IPR, automation, and sharing equipment. The objective also includes the development of a Treatment Plant Master Plan that will guide future recommendations for the Ralph Chapman Water Recycling Facility. Staff commented that overall Phase I of the FY15 to FY18 Strategic Plan was successful as staff was able to define where to place the District’s efforts in FY16. Staff will continue to enhance the Strategic Plan and will focus on more business process improvements and getting the measurements more precise. Staff believes the Strategic Plan is of significant value to the District. The committee requested that staff include a slide which provides a summary of areas that the District needs to focus on (an executive summary). The committee also requested that they be advised on modifications to the measures from plan to plan. Following the discussion, the committees recommended presentation to the full board as an informational item. Strategic Plan FY 2015 Year End Results 1 94% of Objectives Are on Schedule or Completed 2 Strategic Plan Items Completed in FY15 3 Obj.ID Objective Lead 3.1.2.5 Enhance security processes and planning Oscar Ramirez 3.1.2.9 Implement GIS-centric work order system Michael Kerr 3.1.2.10 Improve the operating cost and efficiency of data center and network services. Michael Kerr 3.1.2.16 Replace SCADA software system.Michael Kerr 3.1.2.25 Implement wireless radio and data network for SCADA & Field operations Michael Kerr 4.1.1.4 Finalize negotiations of a successor Memorandum of Understanding for represented employees and implement related compensation and benefits for unrepresented employees and implement updates to policies and MOU. Kelli Williamson 83% of Performance Measures Meet Targets 4 5 Measure*Target Result Target Met Sewer Ops Collection System Integrity (QualServe)3.5 0 Yes Sewer Ops Direct Cost of Treatment per MGD (QualServe)1050 785.11 Yes Sewer Ops O&M Cost per MG Processed of Wastewater (QualServe)1925 1150.13 Yes Sewer Ops Sewer Overflow Rate (QualServe)0 0 Yes Sewer Ops Planned Wastewater Maintenance Ratio in $ (QualServe)77.00 91.62 Yes Customer Relations Unplanned Disruptions (QualServe).7 2.0 No Customer Relations Technical Quality Complaint (QualServe)9 3.69 Yes Customer Relations Billing Accuracy (QualServe)99.8 99.81 Yes Customer Relations Planned Water Service Disruption Rate (QualServe)2.5 3.45 No Water Ops Distribution System Loss (QualServe)5%2.5 Yes Water Ops Potable Water Compliance Rate (QualServe)100%100 Yes Water Ops O&M Cost per Account (QualServe)512 511 Yes Water Ops Water Distribution System Integrity (QualServe)16 17.13 No Water Ops Planned Potable Water Maintenance Ratio in $ (QualServe)66%66 Yes Business Ops Debt Coverage Ratio (QualServe)148.6 195 Yes Org Dev Health & Safety Severity Rate (QualServe)30 60.8 No QualServe Benchmarks *Items in red are below target 6 Balance Scorecard Model* *Number in parenthesis equal to # of goals and measures in each category 7 New Objectives By Department 8 Measure 1.1.100, Customer Satisfaction, is an annual survey that is reported in the fourth quarter and represents the results for the given fiscal year. (Qtr. and YTD Measurement Method: %Positive/ %Surveyed) Customer Satisfaction 1.1.100 2015 Quarter Results 9 2015 Quarter Results Gallons Per Capita Per Day 1.3.104 Measure 1.3.103, Gallons Per Capita Per Day, aims to be below 172 Gallons Per Day (Qtr. Measurement Method: Total potable water purchased/ Population (from SANDAG)/ # of days through the end of that quarter YTD Measurement Method: Total annual potable water purchased/ Annual population (from SANDAG)/ # of days through the end of that quarter 9 10 Measure 1.4.104, Health & Safety Severity Rate, aims to be below all set targets in order to have no more than 30% severity rate per quarter in a single year. (Qtr. Measurement Method: # of lost days/# of injuries resulting in lost time YTD Measurement Method: # of lost days YTD/# of injuries resulting in lost time YTD) Health & Safety Severity Rate (QualServe) 1.4.104 2015 Quarter Results 11 2015 Quarter Results Employee Turnover Rate 1.4.105 Measure 1.4.105, Turnover Rate, aims to be below all set targets in order to have less than 5% turnover in a single year. (Qtr. Measurement Method: # of voluntary terminations/ Average # of employees YTD Measurement Method: YTD # of voluntary terminations/ Average # of employees) 12 Measure 1.4.106, Training Hours per Employee, aims to be above all set targets in order to have more than 12 hours of general formal training per employee in a single year (excludes safety training). (Qtr. Measurement Method: Total qualified training hours for all employees/Average # of FTEs YTD Measurement Method: YTD Total qualified training hours for all employees/Average # of FTEs) Training Hours Per Employee 1.4.106 2015 Quarter Results 13 2015 Quarter Results Measure 1.4.107, Safety Training Program, aims to be above all set targets in order to have more than 24 hours of training per employee in a single year. (Qtr. Measurement Method: # of safety training hours for the quarter/# of field employees YTD Measurement Method: YTD Total qualified safety training hours for field employees/Average # of field employees) Safety Training Program 1.4.107 14 2015 Quarter Results Measure 2.2.200, CIP Project Expenditure vs. Budget, aims to be 95% of budget but is not to exceed 100%. Being significantly below target also gives the measure a “not on target” status. (Qtr. Measurement Method: Actual quarterly expenditures/ Annual budget YTD Measurement Method: YTD expenditures/ Annual budget) CIP Project Expenditure vs. Budget 2.2.200 15 Construction Change Order Incidence (w/o allowances) 2.2.201 2015 Quarter Results Measure 2.2.201, Construction Change Order Incidence, aims to be below all set targets in order to have no more than 5 % in one year. (Qtr. Measurement Method: Total cost of Change Orders (not including allowances)/ Total original construction contract amount (not including allowances) YTD Measurement Method: YTD total cost of Change Orders (not including allowances)/ YTD total original construction contract amount (not including allowances)) 16 2015 Quarter Results Mark Out Accuracy 2.3.202 Measure 2.3.202, Mark Out Accuracy, aims to have no less than 100% mark out accuracy every quarter in a single year. (Qtr. Measurement Method: # of mark-outs performed without an at-fault hit, which is damage to a District facility that results from a missing or erroneous mark-out/Total # of mark-outs performed YTD Measurement Method: YTD # of mark-outs performed without an at-fault hit, which is damage to a District facility that results from a missing or erroneous mark-out/YTD total # of mark-outs)) 17 2015 Quarter Results Measure 2.3.203, Project Closeout Time, aims to be below all set targets in order to have an average closeout time of no more than 45 days each quarter in a single year. (Qtr. Measurement Method: # of days between NOSC and NOC for all construction projects within the quarter/# of construction projects within the quarter YTD Measurement Method: YTD # of days between NOSC and NOC for all construction projects within the quarter/YTD # of construction projects within the quarter) Project Closeout Time 2.3.203 18 2015 Quarter Results Answer Rate 3.1.300 Measure 3.1.300, Answer Rate, aims to be above all set targets in order to have an average answer rate no less than 97%. (Qtr. Measurement Method: # of all calls answered/ # of all calls received during a quarter YTD Measurement Method: YTD # of all calls answered/ YTD # of all calls received) 19 2015 Quarter Results O&M Cost Per Account (QualServe) 3.2.301 Measure 3.2.301, O&M Cost Per Account, aims to be below all set targets in order to keep O&M cost per account less than $531.12 in a single year. (Qtr. Measurement Method: Total operations O&M costs/ # of accounts. YTD Measurement Method: YTD total operations O&M costs/# of accounts) 20 2015 Quarter Results Billing Accuracy (QualServe) 3.2.302 Measure 3.2.302, Billing Accuracy, aims to be above all set targets in order to have no less than 99.8% billing accuracy per quarter in a single year. (Qtr. Measurement Method: # of correct bills during the reporting period/# of total bills during the reporting period YTD Measurement Method: YTD # of correct bills during the reporting period/YTD # of total bills during the reporting period) 21 2015 Quarter Results Overtime Percentage 3.2.303 Measure 3.2.303, Overtime Percentage, aims to be between 23% and 27% per quarter. In total, less than 100% by the end of the year. *Note: Q1 Results include an overage due to unbudgeted COLA. (Qtr. Measurement Method: Actual overtime costs (including comp time)/ Budgeted overtime costs YTD Measurement Method: YTD Actual overtime costs (including comp time)/ YTD Budgeted overtime costs) 22 2015 Quarter Results Sewer Rate Ranking 3.2.304 Measure 3.2.304, Sewer Rate Ranking, is reported annually in the first quarter and represents the results for the given fiscal year. The District's goal is to be in the top 50. (Qtr. Measurement Method: Otay ranking for the average bill for sewer/ # of agencies YTD Measurement Method: Quarter result is YTD result. One result represents the entire FY) 23 2015 Quarter Results Water Rate Ranking 3.2.305 Measure 3.2.305, Water Rate Ranking, is reported annually in the first quarter and represents the results for the given fiscal year. The District’s goal is to be below the midpoint (bottom 50%) for neighboring Districts (Qtr. Measurement Method: Otay ranking among CWA member agencies for average YTD Measurement Method: Quarter result is YTD result. One result represents the entire FY) 24 Measure 3.2.306, Debt Coverage Ratio, aims to be above all set targets in order to have sufficient debt coverage. It is measured annually at year end. (Qtr. and YTD Measurement Method: Qualified net operating revenues/ Debt service requirements 2015 Quarter Results Debt Coverage Ratio (QualServe) 3.2.306 25 2015 Quarter Results Reserve Level 3.2.307 Measure 3.2.307, Reserve Level, aims to be equal or exceed 85%. It is measured annually at year end. (Qtr. and YTD Measurement Method: # of reserve funds that meet or exceed fund target levels/ Total # of reserve funds (9)) 26 Measure 3.3.308, Distribution System Loss, aims to be below all set targets in order to ensure less than 5% of unaccounted water in a single year. *The calculation is a year-to-date calculation, so Qtr. Result = YTD Result. (Qtr. and YTD Measurement Method: 100 [volume purchased –(volume sold + volume used) / volume purchased]) 2015 Quarter Results Distribution System Loss (QualServe) 3.3.308 27 28 2015 Quarter Results Network Availability 4.3.401 Measure 4.3.401, Network Availability, aims to be above all set targets in order to have an average of no less than 99.5% network availability per quarter in a single year. (Qtr. and YTD Measurement Method: Time availability of core applications during business hours/ Total time) 29 2015 Quarter Results Website Hits 4.4.402 Measure 4.4.402, Website Hits, aims to be above all set targets in order to have an average of no less than 20,000 website hits per quarter in a single year. (Qtr. Measurement Method: (M1+M2+M3)/3= Q1, (M4 + M5 + M6)/3 = Q2, etc. YTD Measurement Method: Cumulative total of quarterly targets/4) 30 Unplanned Disruptions (QualServe) 5.1.500 2015 Quarter Results Measure 5.1.500, Unplanned Disruptions, aims to be below the QualServe target ratio of 0.7. Ratio is calculated by # disruptions x 1000/total accounts. (Qtr. Measurement Method: (# of customer accounts experiencing unplanned disruptions in one quarter x 1000)/# of active accounts YTD Measurement Method: (# of disruptions per year x 1000)/# of active customers) 31 2015 Quarter Results Measure 5.1.501, Technical Quality Complaint, aims to be below all set targets in order to have no more than 9 complaints per 1000 customer accounts in a single year. (Qtr. Measurement Method: (1000 x # of technical quality complaints per quarter) / # of active customer accounts per reporting period. YTD Measurement Method: (1000 x # of technical quality complaints per year)/# of connections.) Technical Quality Complaint (QualServe) 5.1.501 32 2015 Quarter Results Planned Potable Water Maintenance Ratio in $ (QualServe) 5.2.502 Measure 5.2.502, Planned Potable Water Maintenance Ratio in $, aims to be above all set targets in order to have no less than 66% of all labor dollars spent on preventative maintenance per quarter in a single year. Note: Quarterly results are subject to change. (Qtr. Measurement Method: Total planned maintenance cost/ Total maintenance cost) 33 2015 Quarter Results Planned Recycled Water Maintenance Ratio in $ 5.2.503 Measure 5.2.503, Planned Recycled Water Maintenance Ratio in $, aims to be above all set targets in order to have no less than 70% of all labor dollars spent on preventative maintenance per quarter in a single year. Note: Quarterly results are subject to change. (Qtr. Measurement Method: Total planned maintenance cost/ Total maintenance cost) 34 2015 Quarter Results Planned Wastewater Maintenance Ratio in $ (QualServe) 5.2.504 Measure 5.2.504, Planned Wastewater Maintenance Ratio in $, aims to be above all set targets in order to have no less than 77% of all labor dollars spent on preventative maintenance per quarter in a single year. Note: Quarterly results are subject to change. (Qtr. Measurement Method: Total planned maintenance cost/ Total maintenance cost) 35 2015 Quarter Results Measure 5.2.505, Direct Cost of Treatment per MGD, aims to be below all set targets in order to have no more than $1050 per MG spent on wastewater treatment per quarter in a single year. (Qtr. Measurement Method: Total O&M costs directly attributable to sewer treatment / Total volume in MG for one quarter Total O&M Costs = (power cost)+(staff cost without overhead)+(chemical cost)+(equipment cost) / Million Gallons Processed) Direct Cost of Treatment per MGD (QualServe) 5.2.505 36 2015 Quarter Results Measure 5.2.506, O & M Cost per MGP of Wastewater, aims to be below all set targets in order to have no more than $1925 per MG spent on O&M for wastewater treatment per quarter in a single year. (Qtr. Measurement Method: Total O&M cost (less depreciation) / Volume in MG processed during the reporting period Total O&M Cost (less depreciation) = (power cost)+(staff cost)+(chemical cost)+(equipment cost) / MGP) O & M Cost Per MGP of Wastewater (QualServe) 5.2.506 37 38 39 40 41 2015 Quarter Results System Valve Exercising Program 5.3.511 Measure 5.3.511,Valve Exercising Program, aims to be above all set targets in order to have no less than 770 valves exercised each quarter in a single year. (Qtr. Measurement Method: Actual number of valves exercised per quarter YTD Measurement Method: YTD number of valves exercised) 42 2015 Quarter Results Potable Water Distribution System Integrity (QualServe) 5.3.512 Measure 5.3.512, Water Distribution System Integrity, aims to be below all set targets in order to have no more than 16 leaks and breaks per 100 miles of distribution piping in a single year. (Qtr. Measurement Method: [100 (annual total number of leaks + annual total number of breaks)] / total miles of distribution piping Annual total distribution system integrity rate equal to 16) 43 2015 Quarter Results Planned Water Service Disruption Rate (QualServe) 5.3.513 Measure 5.3.513, Planned Water Service Disruption Rate, aims to be below all set targets in order to have no more than 2.5 planned outages per 1,000 accounts per quarter in a single year. Note: This measure is expressed as number of accounts affected per 1,000 accounts. (Qtr. Measurement Method: (1000 x # of customer experiencing disruption) / #of active customer accounts per year) 44 2015 Quarter Results Measure 5.3.514, Drinking Water Compliance Rate, aims to be no less than 100% every quarter in order to ensure the District meets all of the health related drinking water standards everyday for a single year. (Qtr. and YTD Measurement Method: (100 x # of days the primary health regulations are met)/# of days in the quarter) Potable Water Compliance Rate (QualServe) 5.3.514 45 Collection System Integrity (QualServe) 5.3.515 2015 Quarter Results Measure 5.3.515, Collection System Integrity, aims to be below all set targets in order to have no more than 3.5 wastewater collection system failures per 100 miles of collection system pipeline in a single year. (Qtr. and YTD Measurement Method: (100 x total # of collection system failures during the year) / total miles of collection system piping) 46 2015 Quarter Results Measure 5.3.517, Recycled Water System Integrity, aims to be below all set targets in order to have no more than 6.6 leaks or breaks per 100 miles of recycled distribution system in a single year. (Qtr. and YTD Measurement Method: (100 X #of leaks or breaks)/ # of miles of distribution system) Recycled Water System Integrity 5.3.517 47 2015 Quarter Results Measure 5.3.518, Sewer Overflow Rate, aims to have no overflows. (Qtr. and YTD Measurement Method: (100 x total # of sewer overflows during the reporting period) / total miles of pipe in the sewage collection system) Sewer Overflow Rate (QualServe) 5.3.518 48 49 50 51 52 53 54 •Target exceeded for strategic objectives (94% vs 90%). •Target exceeded for performance measures (82% vs 75%). •75% of benchmarks on target. •Phase 1 projects completed (SCADA+ Cityworks). •Annual trend data presented for first time. •27 new objectives added to plan. •Balance scorecard populated for both objectives and measures. •Ready to explore more cost base measurement of results. Summary of Results Analysis of Measures Not Reaching Targets 55 Explore Revising Measures 1.1.104 Heath and Severity Rate (QualServe) 5.3.512 Water Distribution System Integrity (QualServe) 5.3.513 Planned Water Service Disruption Rate (QualServe) 5.1.500 Unplanned Disruptions (QualServe) Adjust Workload Project Scheduling 5.4.521 Tank Inspection and Cleaning 5.2.503 Planned Recycled Water Maintenance Ratio in $ 5.3.519 Emergency Facility Testing Back Up Projects Ready Added Emphasis on Cost Tracking 2.2.200 CIP Project Expenditures Vs. Budget Next Steps –FY16 -FY18 56 Monitor Deliverables From Project Plans Utilize Updated Systems to Collect Performance Data Begin to Analyze Performance Based Data (i.e. Unit Costing) When Comfortable Carefully Set New Targets Based on Data Collected STAFF REPORT TYPE MEETING: Regular Board MEETING DATE: October 7, 2015 SUBMITTED BY: Mark Watton General Manager W.O./G.F. NO: N/A DIV. NO. N/A APPROVED BY: Mark Watton, General Manager SUBJECT: General Manager’s Report ADMINISTRATIVE SERVICES: Purchasing and Facilities: Purchase Orders and Cal-Card Cost Reductions – There were 110 blanket and regular purchase orders in effect during August with an adjusted total value of $825,586, averaging $7,505 per purchase order. By contrast, there were 191 Cal-Card transactions totaling $62,959 with an average value of $330 each. Cal-Card transactions represent 63% of all purchases in August, but only 7% of the overall value. By moving low value transactions to Cal-Card, the District is reducing labor hours required to process low value requisitions, purchase orders, invoices and checks. Human Resources: Employee Recognition Lunch/Holiday Party – The District’s Recognition Luncheon and BBQ is scheduled for Wednesday, October 14th at 11:30 am in the Operations Center; the Holiday Party will be held at the Harbor House in Seaport Village on December 5th from 6:00 pm – 11:00 pm. Benefits – HR worked with our Benefit Consultant and IT to finalize information related to Open Enrollment, which will be held during the month of October. Recruitments – HR is currently recruiting for a Temporary Utility Worker and a Water Systems Operator I/II/III. 2 Safety & Security: District’s Safety Committee - The Committee met and discussed Emergency Preparedness, Heat Illness Prevention, the Confined Space program, and Contractor/District staff confined space joint entries. Training/Workshops: o Critical Infrastructure Protection Program -- Presenter FBI agent, Anthony Miller, of the San Diego Law Enforcement Coordination Center (LECC), discussed their primary mission, which is to reduce vulnerabilities across the designated 16 Critical Infrastructure Sectors. o City of Chula Vista Pre-Disaster Recovery Plan Community Workshop -- Information was presented on the City’s recovery planning and the range of policies developed by the Pre- Disaster Recovery Plan Steering Committee. o WebEOC Training Exercise – Staff completed the September 2015 monthly exercise, which consisted of locating and reviewing the District’s Mutual Aid Resources List on file. INFORMATION TECHNOLOGY AND STRATEGIC PLANNING: SCADA Road Map - Staff kicked-off the SCADA five-year roadmap initiative to further enhance the usage and effectiveness of the District’s new SCADA system. In conjunction with Engineering and Operations staff, the project team will review all aspects of current SCADA practices, services and hardware. Meeting reviews with key stakeholders will commence the week of September 28th. Workflow Automation – IT staff began the implementation of Nimtex, a required SharePoint add-on with improved features for workflow function. Staff also evaluated replacement methods of existing paper-based processes that were creating delays in day-to-day productivity. The new solution will further assist in the streamlining of certain functions requiring automated approval process and improved administration. Tyler Cashiering Software – IT staff kicked-off the implementation of the new Tyler Cashiering software. This new solution will assist Customer Service in creating and performing batch processing, centralize the collection process, and create a single point of data entry. The new solution will benefit the District’s payment structure, meet hardware requirements for new credit card technology, and improve security. The District currently uses Core Cashiering as its payment mode, however, Core does not provide the features that Tyler Cashiering offers. In addition, Core Cashiering is at its end of useful life and is no longer supported. 3 City of San Diego Maps for Rate Negotiation – Staff created custom maps for Finance in support of rate negation efforts with the City of San Diego. The maps combine City of San Diego Council District 8 information and that of overlapping areas with Otay to illustrate duplicate charges from the City’s rate standard. FINANCE: Water Conservation Target Update - Otay surpassed the state mandated conservation target of 20% in August and September. Final numbers for August show Otay’s customers’ consumption is 26% less than 2013. Preliminary September numbers show a reduction of approximately 25%. Since the mandate went into effect (June 1st), Otay has had a cumulative reduction of 27%. The state mandate will continue through February 2016 and, going forward, Otay customers would need to show an average monthly reduction of 15% to reach the cumulative 20% target. FY15 Audited Financials – Staff is preparing the FY15 Audited Financial Statements. The audit has been completed and there were no audit adjustments or management comments from the auditors. OPEB Actuarial Valuation – Staff is drafting the staff report related to the actuarial valuation for FY16 and FY17. FY 2016 Budget - The FY2016 final Operating and CIP budgets have been submitted to GFOA and CSMFO for the budget awards programs. Water Waste App – Otay’s “Make Every Drop Count” Water Waste reporting app went live in mid-August. Since that time, there have been approximately 100 downloads of the app and 3 water waste incidents reported using the app. Rebates Projected to End in December 2015 – Turf removal rebates were fully committed in July 2015. Due to the high demand, a waiting list for turf removal rebate applicants is available on MWD’s website, SoCalWaterSmart.com. MWD’s indoor fixtures (toilets, washing machines) and landscaping equipment (smart controllers, rotating nozzles, rain barrels) rebates are still available but are projected to expire in December. Conservation Outreach: o October 22, 2015 - When In Drought Irrigation and Tree Care Workshop Speaker, Chula Vista Public Library, 8:00am–4:00pm o November 7, 2015 - Water Conservation Garden’s Fall Plantstravanganza, Water Conservation Garden, 8:00am–3:00pm 4 Financial Reporting: o For the two months ended August 31, 2015, there are total revenues of $14,813,167 and total expenses of $14,293,158. The revenues exceeded expenses by $520,009. o The market value shown in the Portfolio Summary and in the Investment Portfolio Details as of August 31, 2015 total $79,913,916 with an average yield to maturity of 0.77%. The total earnings year-to-date are $110,154. ENGINEERING AND WATER SYSTEM OPERATIONS: SR-11 Potable Water Utility Relocations: This project consists of the relocation of existing pipelines in Sanyo Avenue and utility easements and is currently in the construction phase. The contractor, Coffman Specialties Inc., has relocated the 10- inch and 12-inch mains and has completed a majority of the work to lower the District’s 18-inch transmission main to accommodate the Caltrans freeway retaining wall footings. It is anticipated that this construction contract will reach substantial completion in October, 2015 (ahead of schedule). Caltrans prepared amendments to the existing utility agreements which increased the dollar value of the reimbursement to the District. The amendments were submitted at the September Committee Meeting and presented at the October Board Meeting for approval. The overall project is within budget and on schedule. (P2453) 944-1, 944-2, & 458-2 Reservoir Interior/Exterior Coatings & Upgrades: This project consists of removing and replacing the interior and exterior coatings of the 944-1 0.3 MG Reservoir, the 944-2 3.0 MG Reservoir, and the 458-2 1.8 MG Reservoir, along with providing structural upgrades, to ensure the tanks comply with both State and Federal OSHA standards as well as the American Water Works Association and the County Health Department standards. The contractor is currently completing structural repairs to the 944-1 Reservoir. At the 458-2 Reservoir, the contractor has completed the interior coating of the reservoir and has begun work to blast and coat the reservoir exterior. The overall project is behind schedule. The contractor’s current progress indicates a November, 2015 completion. Change Orders No. 4, No. 5, and No. 6 were submitted to the September Committee Meeting and will be presented at the October Board Meeting for consideration. (P2531, P2532, P2535) Ralph W. Chapman Water Reclamation Facility (RWCWRF) Return Activated Sludge (RAS) Pumps Replacement Project: This Project consists of removal and replacement of the existing 5 horsepower (HP) RAS pumps with upgraded 20 HP units. On 5 January 7, 2015, the Board awarded a construction contract to Cora Constructors, Inc. Pumps have been delivered and on-site construction was initiated in September, 2015. Pumps will be replaced by mid-November, 2015. The project is within budget and scheduled to be completed by end of November, 2015. (R2111) Sweetwater River Trestle Improvements Project: This project consists of installing fire protective measures to the underside of the trestle, ensuring the structural integrity of the bridge, and improving safety features for District personnel. The addition of the fire resistance measures will enable the trestle to endure a longer fire event, over three hours with the heat shields as opposed to about 1.5 hours without. With the speed and duration of wildfires, and the response time for a normal fire, this extra time is well worth the costs of the improvements, especially considering the trestle replacement costs and lost operation of the treatment plant. On August 13, 2015, the Board awarded a construction contract to Fordyce Construction, Inc. A Notice to Proceed was issued on August 31, 2015 to allow access to the site for the purposes of taking measurements for project submittals. Mobilization to the site is scheduled for October 19, 2015 to assure compliance with environmental permits for the project. The project is within budget and is scheduled to be completed in late February, 2016. (R2109) 624 Pressure Zone Pressure Reducing Stations (PRSs) and 944-1R Pressure Reducing Station No. 3 Improvements Projects: This construction project consists of improvements from two (2) Capital Improvement Program (CIP) projects, P2541 and R2110. The CIP P2541 improvements will provide two (2) PRSs feeding the 485 Pressure Zone and 458 Pressure Zones from the 624 Pressure Zone (Terra Nova Drive 624/485 PRS and Sequoia Street 624/458 PRS, respectively) to improve fire flow and enhance system reliability. The CIP R2110 improvements include retrofit of an existing PRS vault (944-1R PRS No. 3) with a sump pump, ventilation system, and hatch drain improvements to mitigate water intrusion. On August 13, 2015, the Board awarded a construction contract to CCL Contracting Inc. A Notice to Proceed was issued on September 8, 2015 and the work currently consists of the review and approval of project submittals. The project is within budget and is scheduled to be completed in March, 2016. (P2541, R2110) Rosarito Desalination: Staff and representatives from NSC Agua continue to coordinate on complying with the California Water Resources Control Board Drinking Water Program regulatory requirements related to source water quality testing. On August 10, 2015, General Manager Watton met with representatives from MWD, Southern Nevada, Arizona, and the 6 Government of Baja California to discuss indirect/direct water deliveries. (P2451) 850-3 Reservoir Interior Coatings: This project consists of removing and replacing the interior coatings of the 850-3 3.0 MG Reservoir. On April 1, 2015, the Board awarded a construction contract to Abhe & Svoboda. The contractor has completed applying the coating on the roof and the shell. A contract change order was issued on August 12, 2015, under the General Manager’s authority, to perform structural repairs to the roof support system. The structural work was completed on August 29, 2015. The work to blast and coat the floor was completed at end of September, 2015. The project is within budget and scheduled to be completed by mid-October, 2015. (P2542) 711-1 & 711-2 Reservoir Interior/Exterior Coatings & Upgrades: This project consists of removing and replacing the interior and exterior coatings of the 711-1 3.1 MG Reservoir and the 711-2 2.3 MG Reservoir along with providing structural upgrades to ensure the tanks comply with both State and Federal OSHA standards as well as the American Water Works Association and the County Health Department standards. The project was advertised on July 24, 2015. The bid opening was held on August 18, 2015, with Advanced Industrial Services, Inc., from Los Alamitos, CA as the apparent low bidder. A request for Board authorization for the General Manager to enter into an agreement with Advanced Industrial Services, Inc. was submitted at the September Committee Meeting and will be presented at the October Board Meeting for contract award. The project is within budget and on schedule. (P2529 & P2530) Recycled Water Fire Hydrant Installations: This project consists of installing fire hydrants/filling stations on the recycled water system for fire suppression. The project includes meeting Title 22 requirements, obtaining regulatory approval, establishing protocol, and site selection. The County of San Diego is also interested in using the filling station at the facility for street sweeper’s water supply four times a week. (R2122) Disposal of Real Estate Properties Declared Surplus by the Board: The District, through a competitive process based on qualifications and pricing, secured the real estate brokerage services of the Norberg Group to support the disposal of six (6) properties declared surplus by the Board. On March 13, 2015, the District entered into listing agreements with the Norberg Group for the six (6) properties. The District has closed escrow for three (3) of the surplus properties which are located at Steele Canyon Road, Wild Mustang Place, and 7 Sweetwater Springs Boulevard. Two (2) properties located at Proctor Valley and Dorchester Street are currently in escrow. One (1) property located at Star Acres is currently listed. Ralph W. Chapman Water Reclamation Facility (RWCWRF) Indirect Potable Reuse/Direct Potable Reuse (IPR/DPR) with Sweetwater Authority: On July 31, 2015, staff from both the District and Sweetwater Authority (SWA) met to discuss the major issues associated with an IPR/DPR project. Staff has retained Atkins Global and Michael Welch to prepare a high level report identifying the needed upgrades to the RWCWRF, the regulatory issues of an IPR/DPR project, and to produce a rough planning level cost per acre-foot for the product water delivered to SWA’s Reservoir. The California Water Resources Control Board Drinking Water Program regulatory requirements related to IPR/DPR will be discussed in early October, 2015. Following that meeting, the regulatory requirements will be better defined to complete a draft of the report for District and SWA staff to review. It is anticipated that the report will be completed by December, 2015. Water Facilities Master Plan Update: This project will update the District’s existing Water Resources Master Plan that was previously updated in October 2008 and revised in May 2013. The consultant (Atkins) is finalizing the update to the District’s hydraulic model and will provide a draft list of CIP projects for staff review in early October, 2015. (P1210) Integrated Resource Plan Update: On November 5, 2014, the Board awarded a contract to Carollo Engineers, Inc., to prepare the 2015 IRP Update. Water demands for the District out to year 2050 have been developed for Carollo’s use in preparing the IRP Update. Staff comments on the 50% draft were provided to Carollo on August 13, 2015. A workshop originally scheduled for October 6, 2015 with both staff and the Board has been postponed to better evaluate the impact of conservation. (P1210) AWWA-SDSU Chapter Visit: On September 29, 2015, eight members of the American Water Works Association – San Diego State University Chapter were hosted by the District to a presentation on the Ralph W. Chapman Water Reclamation Facility and subsequent tour of the treatment plant. District engineering staff gave a presentation covering the history of the facility, with emphasis on the 2012 upgrade for Nitrogen removal. The details associated with the decision making and implementation of the project were well received by the students, who had some knowledgeable follow up questions. Staff also gave the students some insight on being an engineer 8 and on transitioning from being students to working professionals. For the month of August, 2015, the District sold 2 meters (9 EDUs) generating $83,642 in revenue. Projection for this period was 14 meters (21 EDUs), with budgeted revenue of $190,542. Total revenue for Fiscal Year 2016 is $374,554 against the annual budget of $2,286,500. The following table summarizes Engineering's project purchases and Change Orders issued during the period of August 20, 2015 through September 22, 2015 that were within staff signatory authority: Date Action Amount Contractor/ Consultant Project 8/20/15 P.O. $4,050.00 Inland Aerial Surveys, Inc. 570-1 Reservoir (P2083) 8/28/15 P.O. $2,344.62 Mayer Reprographics Operations Yard Property Acquisition Improvements (P2537) 9/4/15 P.O. $2,750.00 Dive/Corr Inc. 980-1 (5 MG) Circular Above Ground Steel Tank Water Storage Reservoir (P2545) 9/8/15 P.O. $1,280.00 Everest Environmental, Inc. La Presa 36-Inch Air Vac Relocations Project (P2267) WATER SYSTEM OPERATIONS (Reporting the month of August): On Monday, August 3, Engineering requested leak detection service at the intersection of Otay Lakes Road and La Media Road. The City of Chula Vista reported water infiltration in their storm drain. Water Systems Operators, in collaboration with Recycled and Utility Maintenance staff, performed the leak detection test and pipe correlations and it was determined to be groundwater; no potable or recycled water leaks were found. On Tuesday, August 4, Layfield completed the cleaning of all floating cover potable reservoirs, in compliance with the State Water Resources Control Board requirements. On Wednesday, August 12, staff assisted the Inspection Section with a planned shutdown for a developer project at the intersection of Cathedral Oaks and Painted Cave Avenue in Chula Vista. The shutdown was performed to allow the contractor, Schilling-Paradise, to tie-in the existing eight-inch main line. Five residential meters were affected. On Monday, August 17, staff performed an emergency unplanned shutdown due to a service valve failure on Gremlin Way in Spring Valley. Eight residents were affected. 9 On Wednesday, August 26, the County of San Diego performed a Hazmat and Cal-ARP inspection at the Treatment Plant, which is regulated by the Certified Unified Program Agency (CUPA). No significant issues were noted. On Wednesday, August 19, Republic Services approved the District’s screenings profile report and the District can now dispose of the screenings at the Otay Landfill in Chula Vista. On Saturday, August 22, an unplanned emergency shutdown was performed at Alene Street in Spring Valley. A beam breakage on a six-inch ACP main occurred. Twenty-four residents were affected. Staff continues to monitor nitrification issues on San Diego County Water Authority’s (SDCWA) pipeline. Water System Operators are monitoring the system by taking nitrification tests at SDCWA’s connections, cycling reservoirs, and adjusting chloramination ratios. Staff continues to clean and CCTV the sewer system with no spills being experienced. Potable, Recycled, and Sewer (Reporting up to the month of August): Total number of potable water meters is 49,429. The August potable water purchases were 2,585.6 acre-feet which is 10.0% below the budget of 2,873.2 acre-feet. The cumulative purchases through August is 4,954.1 acre-feet which is 16.5% below the cumulative budget of 5,932.2 acre-feet. 10 The August recycled water purchases and production was 443.5 acre-feet which is 11.0% below the budget of 498.5 acre-feet. The cumulative production and purchases through August is 855.8 acre-feet which is 10.0% below the cumulative budget of 950.8 acre-feet. Recycled water consumption for the month of August is as follows: o Total consumption was 413.7 acre-feet or 134,746,964 gallons and the average daily consumption was 4,396,676 gallons per day. o Total cumulative recycled water consumption since July 1, 2016 is 851.9 acre-feet. o Total number of recycled water meters is 710. Wastewater flows for the month of August were as follows: o Total basin flow, gallons per day: 1,521,516. This is a decrease of 4.5% from August 2014. o Spring Valley Sanitation District Flow to Metro, gallons per day: 503,442. o Total Otay flow, gallons per day: 1,018,065. o Flow Processed at the Ralph W. Chapman Water Recycling Facility, gallons per day: 985,226. o Flow to Metro from Otay Water District was 62,273 gallons per day. By the end of August there were 6,095 wastewater EDUs. REVENUES: Potable Water Sales $ Recycled Water Sales Potable Energy Charges Potable System Charges Potable MWD & CW A Fixed Charges Potable Penalties Total Water Sales Sewer Charges Meter Fees Capacity Fee Revenues Non-Operating Revenues Tax Revenues Interest Total Revenues $ EXPENSES: Potable Water Purchases $ Recycled Water Purchases CWA-Infrastructure Access Charge CW A-Customer Service Charge CWA-Reliability Charge CWA-Emergency Storage Charge MWD-Capacity Res Charge MWD-Readiness to Serve Charge Subtotal Water Purchases Power Charges Payroll & Related Costs Material & Maintenance Administrative Expenses Legal Fees Expansion Reserve Betterment Reserve Replacement Reserve New Supply Fee OPEB Trust Sewer Replacement Total Expenses $ EXCESS REVENUES(EXPENSE) $ F:/MORPT/FS2016-0815 OTAY WATER DISTRICT COMPARATIVE BUDGET SUMMARY FOR TWO MONTHS ENDED AUGUST 31, 2015 Annual Budget Actual Budget 41,344,900 $ 7,399,834 $ 9,054,300 9,116,000 1,742,220 2,071,800 2,311,300 348,563 420,800 13,292,300 2,259,120 2,254,000 11,946,600 1,765,961 1,762,000 888,600 127,907 181,100 78,899,700 13,643,605 15,744,000 3,206,300 538,371 535,600 66,200 25,909 11,000 1,134,800 170,190 189,100 1,873,600 326,350 302,200 3,897,900 78,141 20,500 157,500 30,600 26,300 89,236,000 $ 14,813,167 $ 16,828,700 32,332,100 $ 5,662,536 $ 6,780,500 1,705,800 400,583 432,700 1,931,400 321,330 321,400 1,777,800 301,635 301,600 950,400 4,681,800 793,215 793,200 806,400 134,327 134,400 1,798,800 264,542 299,800 45,984,500 7,878,169 9,063,600 3,112,800 569,192 643,600 20,381,000 2,915,909 2,920,600 3,612,800 493,876 572,433 5,137,800 609,442 694,183 250,000 33,671 41,667 2,695,800 449,300 449,300 2,400,000 400,000 400,000 3,421,000 570,200 570,200 35,000 5,800 5,800 1,006,000 167,700 167,700 1,199,300 199,900 199,900 89,236,000 $ 14,293,158 $ 15,728,983 $ 520,009 $ 1,099,717 Exhibit A YTD Variance Var% $ (I ,654,466) (18.3%) (329,580) (15.9%) (72,237) (17.2%) 5,120 0.2% 3,961 0.2% (53, 193) (29.4%) (2, 1 00,395) ~13.3%) 2,771 0.5% 14,909 135.5% (18,910) (10.0%) 24,150 8.0% 57,641 281.2% 4,300 16.3% $ (2,015,533) (12.0%) $ 1,117,964 16.5% 32,117 7.4% 70 0.0% (35) (0.0%) 0.0% (15) (0.0%) 73 0.1% 35,258 11.8% 1,185,431 13.1% 74,408 11.6% 4,691 0.2% 78,558 13.7% 84,742 12.2% 7,996 19.2% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% $ 1,435,826 9.1% $ !579,707~ 9/24/2015 4:1 6PM Investments Federal Agency Issues-Callable Federal Agency Issues -Coupon Certificates of Deposit -Bank Local Agency Investment Fund (LAIF) San Diego County Pool Investments Cash Passbook/Checking (not included in yield calculations) Total Cash and Investments Total Earnings Current Year Average Daily Balance Effective Rate of Return Par Value 53,735,000.00 4,000,000.00 81,784.76 4,695,024.91 15,618,228.84 78,130,038.51 1,863,031.60 79,993,070.11 August 31 Month Ending 55,493.09 83,504,171.50 0.78% Month End Portfolio Management Portfolio Summary August 31, 2015 Market Book Value Value 53,700,509.90 53,734,297.22 3,997,800.00 3,997,403.30 81,784.76 81,784.76 4,696,790.14 4,695,024.91 15,574,000.00 15,618,228.84 78,050,884.80 78,126,739.03 1,863,031.60 1,863,031.60 79,913,916.40 79,989,770.63 Fiscal Year To Date 110,153.94 84,641,631.76 0.77% %of Days to YTM YTM Portfolio Term Maturity 360 Equiv. 365 Equiv. 68.78 1,000 731 0.943 0.957 5.12 759 466 0.610 0.618 0.10 730 143 0.030 0.030 6.01 0.325 0.330 19.99 0.589 0.597 -- 100.00% 728 527 0.817 0.829 0.237 0.240 728 527 0.817 0.829 I hereby certify that the investments contained in this report are made in accordance with the District Investment Policy Number 27 adopted by the Board of Directors on May 7, 2014. The market value information provided by l~ta Corporation. The investments provide sufficient liquidity to meet the cash flow requirements of the District for the next six months of expenditures. Reporting period 08/01/2015-08/31/2015 Data Updated: SET_ME8: 09/21/2015 10:31 Run Date: 09/2112015-10:31 7-'2'5 -17' Portfolio OTAY NL! AP PM (PRF _PM1) 7.3.0 Report Ver. 7.3.5 OTAY WATER DISTRICT INVESTMENT PORTFOLIO REVIEW August 31, 2015 INVESTMENT OVERVIEW & MARKET STATUS: The federal funds rate has remained constant now for over 5 years. On December 16, 2008, at the Federal Reserve Board's regular scheduled meeting, the federal funds rate was lowered from 1.00% to "a target range of between Zero and 0.25%" in response to the nation's ongoing financial crisis, as well as banking industry pressure to ease credit and stimulate the economy. This marked the ninth reduction in a row since September 18, 2007, when the rate was 5.25%. There have been no further changes made to the federal funds rate at the Federal Reserve Board's subsequent regular scheduled meetings, the most recent of which was held on September 17, 2015. In determining how long to maintain the current 0 to V4 percent target range for the federal funds rate, they went on to say: "the Committee will assess progress--both realized and expected--toward its objectives of maximum employment and 2 percent inflation. This assessment will take into account a wide range of information, including measures of labor market conditions, indicators of inflation pressures and inflation expectations, and readings on financial and international developments. The Committee anticipates that it will be appropriate to raise the target range for the federal funds rate when it has seen further improvement in the labor market and is reasonably confident that inflation will move back to its 2 percent objective over the medium term. The Committee currently anticipates that, even after employment and inflation are near mandate-consistent levels, economic conditions may, for some time, warrant keeping the target federal funds rate below levels the Committee views as normal in the longer run. " Despite the large drop in available interest rates, the District's overall effective rate of return at August 31,2015 was 0.77%, which was one basis points above the previous month. At the same time the LAIF return on deposits has improved over the previous month, reaching an average effective yield of0.330% for the month of August 2015. Based on our success at maintaining a competitive rate of return on our portfolio during this extended period of interest rate declines, no changes in investment strategy regarding returns on investment are being considered at this time. This desired portfolio mix is important in mitigating any liquidity risk from unforeseen changes in LAIF or County Pool policy. In accordance with the District's Investment Policy, all District funds continue to be managed based on the objectives, in priority order, of safety, liquidity, and return on investment. PORTFOLIO COMPLIANCE: August 31, 2015 Investment State Limit Otay Limit Otay Actual 8.01: Treasury Securities 100% 100% 0 8.02: Local Agency Investment Fund (Operations) $50 Million $50 Million $4.7 Million 8.02: Local Agency Investment Fund (Bonds) 100% 100% 0 8.03: Federal Agency Issues 100% 100% 72.17% 8.04: Certificates of Deposit 30% 15% .10% 8.05: Short-Term Commercial Notes 25% 10% 0 8.06: Medium-Term Commercial Debt 30% 10% 0 8.07: Money Market Mutual Funds 20% 10% 0 8.08: San Diego County Pool 100% 100% 19.53% 12.0: Maximum Single Financial Institution 100% 50% 2.33% $57,731,701 72.17°/o Otay Water District Investment Portfolio: oS/31/2015 Total Cash and Investments: $79,989,771 $1,944,816 2.43°/o C Banks (Passbook/Checking/CO) •Pools (LAIF & County) CAgencies & Corporate Notes $20,313,254 25.40°/o Target: Meet or Exceed 100% of LAIF J!l 0.90 1: Cll E 0.80 -t/) Cll 0.70 > ..!: 0.60 1: 0 1: 0.50 ... :I -Cll 0:: Performance Measure FY-16 Return on Investment Month liiiLAIF •Otay a Difference CUSIP Investment# Federal Agency Issues-Callable 3133EDKF8 3134G4WJ3 3133EECX6 3134G55T8 3130A25S1 3136G1XZ7 3134G5A47 3133EELR9 3134G55X9 3133EEXC9 3134G56A8 3136G23GO 3130A3MH4 3134G6TJ2 3133EECG3 3133EECG3 3134G5PP4 3130A3N59 3133EEYE4 3130A4MF6 3130A4WT5 3136G2GN1 3130A56BO 3130A52G3 3134G63Z4 3134G6V264 3130A5NV7 2291 2284 2313 2295 2299 2274 2301 2317 2298 2323 2297 2304 2314 2319 2311 2312 2310 2315 2320 2318 2322 2321 2325 2324 2327 2326 2328 Issuer Federal Farm Credit Bank Federal Home Loan Mortgage Federal Farm Credit Bank Federal Home Loan Mortgage Federal Home Loan Bank Federal National Mortage Assoc Federal Home Loan Mortgage Federal Farm Credit Bank Federal Home Loan Mortgage Federal Farm Credit Bank Federal Home Loan Mortgage Federal National Mortage Assoc Federal Home Loan Bank Federal Home Loan Mortgage Federal Farm Credit Bank Federal Farm Credit Bank Federal Home Loan Mortgage Federal Home Loan Bank Federal Farm Credit Bank Federal Home Loan Bank Federal Home Loan Bank Federal National Mortage Assoc Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Mortgage Federal Home Loan Mortgage Federal Home Loan Bank Average Balance -------- Subtotal and Average 53,734,277.73 Federal Agency Issues-Coupon 3135GOYE7 3133EEC73 2286 2329 Federal National Mortage Assoc Federal Farm Credit Bank Subtotal and Average Data Updated: SET_MEB: 09/21/2015 10:31 Run Date: 0912112015 -10:31 ------ 5,545, 7 42.96 Month End Portfolio Management Portfolio Details -Investments August 31, 2015 Purchase Date 04/29/2014 03/19/2014 11/25/2014 06/12/2014 06/19/2014 12/19/2013 06/30/2014 01/27/2015 06/10/2014 04/20/2015 06/16/2014 08/15/2014 12/29/2014 04/27/2015 11/20/2014 11/20/2014 12/12/2014 12/29/2014 04/16/2015 03/30/2015 04/27/2015 04/30/2015 05/04/2015 05/11/2015 06/08/2015 06/29/2015 07/16/2015 04/01/2014 06/26/2015 Par Value 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 1,030,000.00 2,705,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 53,735,000.00 2,000,000.00 2,000,000.00 4,000,000.00 Market Value 2,000,100.00 2,000,580.00 2,000,340.00 2,000,360.00 2,000,600.00 1,996,900.00 2,001,840.00 1,999,640.00 1,996,340.00 1,994,840.00 2,000,680.00 2,005,780.00 2,001,500.00 1,998,040.00 1,030,350.20 2,705,919.70 1,998,740.00 1,993,080.00 1,995,700.00 2,006,620.00 1,992,320.00 1,995,320.00 1,992,860.00 1,992,740.00 1,997,340.00 2,000,180.00 2,001 ,800.00 53,700,509.90 2,002,320.00 1,995,480.00 3,997,800.00 Stated Book Value Rate 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 1,999,297.22 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 1,030,000.00 2,705,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 53,734,297.22 2,001,149.13 1,996,254.17 3,997,403.30 0.550 0.625 0.610 0.700 0.700 0.670 0.650 0.625 0.810 0.690 1.000 1.050 1.000 0.875 1.140 1.140 1.250 1.125 1.000 1.300 1.020 1.150 1.120 1.050 1.250 1.250 1.500 0.625 0.550 S&P Page 1 YTM Days to Maturity 360 Maturity Date 0.542 0.616 0.602 AA 0.690 332 07/29/2016 384 09/19/2016 451 11/25/2016 468 12/12/2016 475 12/19/2016 475 12/19/2016 486 12/30/2016 514 01/27/2017 556 03/1 0/2017 583 04/06/2017 654 06/16/2017 714 08/15/2017 759 09/29/2017 787 10/27/2017 811 11/20/2017 811 11/20/2017 833 12/12/2017 850 12/29/2017 868 01/16/2018 940 03/29/2018 969 04/27/2018 972 04/30/2018 0.690 0.661 0.641 0.616 0.799 0.681 0.986 1.036 0.986 0.863 1.124 1.124 1.233 1.110 0.986 1.282 1.006 1.134 AA 1.105 976 05/04/2018 AA 1.036 983 05/11/2018 AA 1.233 1,011 06/08/2018 AA 1.233 1,032 06/29/2018 1.479 1,049 07/16/2018 0.943 0.558 AA 0.661 0.610 731 360 08/26/2016 573 03/27/2017 466 Portfolio OTAY NL! AP PM (PRF _PM2) 7.3.0 Report Ver. 7.3.5 CUSIP Investment# Issuer Certificates of Deposit -Bank 2050003183-6 2283 California Bank & Trust Subtotal and Average Local Agency Investment Fund (LAIF) LAIF 9001 STATE OF CALIFORNIA LAIF BASS 2010 9012 STATE OF CALIFORNIA Subtotal and Average San Diego County Pool SO COUNTY POOL 9007 San Diego County Subtotal and Average Total and Average Data Updated: SET_ME8: 09/21/2015 10:31 Run Date: 0912112015-10:31 Average Balance 81,784.76 6,617,605.56 15,618,228.84 83,504,171.50 Month End Portfolio Management Portfolio Details -Investments August 31, 2015 Purchase Date Par Value Market Value 01/22/2014 81 ,784.76 81 ,784.76 81,784.76 81,784.76 4,695,024.91 4,696,790.14 07/01/2015 0.00 0.00 4,695,024.91 4,696,790.14 15,618,228.84 15,574,000.00 15,618,228.84 15,57 4,000.00 78,130,038.51 78,050,884.80 Stated Book Value Rate 81,784.76 0.030 81,784.76 4,695,024.91 0.330 0.00 0.267 4,695,024.91 15,618,228.84 0.597 15,618,228.84 78,126,739.03 Page 2 YTM Days to Maturity S&P 360 Maturity Date 0.030 143 01/22/2016 --------- 0.030 143 0.325 0.263 --------- 0.325 0.589 --------- 0.589 0.817 527 Portfolio OTAY NL! AP PM (PRF _PM2) 7.3.0 CUSIP Investment# Issuer Union Bank UNION MONEY 9002 STATE OF CALIFORNIA PETTY CASH 9003 STATE OF CALIFORNIA UNION OPERATING 9004 STATE OF CALIFORNIA PAYROLL 9005 STATE OF CALIFORNIA RESERVE-10 COPS 9010 STATE OF CALIFORNIA RESERVE-10 BABS 9011 STATE OF CALIFORNIA UBNA-2010 BOND 9013 STATE OF CALIFORNIA UBNA-FLEX ACCT 9014 STATE OF CALIFORNIA Average Balance Total Cash and Investments Data Updated: SET_ME8: 09/21/2015 10:31 Run Date: 0912112015 -10:31 Average Balance 0.00 83,504,171.50 Month End Portfolio Management Portfolio Details -Cash August 31, 2015 Purchase Date Par Value 10,002.75 2,950.00 1,789,300.93 07/01/2015 27,891.35 0.00 0.00 07/01/2015 0.00 07/01/2015 32,886.57 79,993,070.11 Market Value Book Value 10,002.75 10,002.75 2,950.00 2,950.00 1,789,300.93 1,789,300.93 27,891 .35 27,891.35 0.00 0.00 0.00 0.00 0.00 0.00 32,886.57 32,886.57 79,913,916.40 79,989,770.63 Stated Rate S&P 0.010 0.250 0.010 0.010 Page 3 YTM Days to 360 Maturity 0.010 0.000 0.247 0.000 0.010 0.010 0.000 0.000 0.817 527 Portfolio OTAY NL! AP PM (PRF _PM2) 7.3.0 CUSIP Investment# Fund: Treasury Fund 3134G55X9 2298 3134G5A47 2301 3134G55T8 3134G4WJ3 3134G63Z4 3134G6V264 3134G5PP4 3134G6TJ2 3134G56A8 3136G23GO 3136G1XZ7 3135GOYE7 3136G2GN1 3130A5NV7 3130A3N59 3130A56BO 3130A4WT5 3130A52G3 3130A4MF6 3130A3MH4 3130A25S1 2295 2284 2327 2326 2310 2319 2297 2304 2274 2286 2321 2328 2315 2325 2322 2324 2318 2314 2299 UBNA-201 0 BOND 9013 RESERVE-10 COPS 9010 PETTY CASH 9003 UBNA-FLEX ACCT 9014 PAYROLL 9005 LAIF 9001 RESERVE-10 BABS 9011 UNION OPERATING 9004 UNION MONEY 9002 Fund 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 Data Updated: SET_ME8: 09/21/2015 10:31 Run Date: 09/21/2015-10:31 Investment Class Fair Value Fair Value Fair Value Fair Value Fair Value Amortized Fair Value Fair Value Fair Value Fair Value Fair Value Fair Value Fair Value Fair Value Fair Value Fair Value Fair Value Fair Value Fair Value Fair Value Fair Value Amortized Amortized Amortized Amortized Amortized Fair Value Amortized Amortized Amortized Maturity Date 03/10/2017 12/30/2016 12/12/2016 09/19/2016 06/08/2018 06/29/2018 12/12/2017 10/27/2017 06/16/2017 08/15/2017 12/19/2016 08/26/2016 04/30/2018 07/16/2018 12/29/2017 05/04/2018 04/27/2018 05/11/2018 03/29/2018 09/29/2017 12/19/2016 Month End GASB 31 Compliance Detail Sorted by Fund -Fund August 1, 2015-August 31, 2015 Beginning Invested Value 1,997,840.00 2,000,500.00 2,001,060.00 2,001,240.00 1,999,440.00 2,000,000.00 2,000,340.00 1,999,560.00 2,001 ,700.00 2,007,520.00 1,997,800.00 2,003,600.00 1,997,380.00 2,003,040.00 1,994,080.00 1,995,020.00 1,994,480.00 1,995,160.00 2,008,780.00 2,002,900.00 2,001 ,260.00 0.00 12,815.42 2,950.00 41 ,011 .07 27,891 .35 5,697,166.12 34,267.57 820,361.43 10,001 .85 Purchase of Principal 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Addition to Principal 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 6,100,000.00 0.31 968,939.50 8,065,620.98 Redemption of Principal 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 12,815.42 0.00 8,124.50 0.00 7,100,000.00 34,267.88 0.00 8,065,620.08 Adjustment in Value Amortization Adjustment ~00 ~00 ~00 ~00 ~00 ~00 ~00 ~00 ~00 ~00 ~00 ~00 ~00 ~00 ~00 ~00 ~00 ~00 0.00 ~00 ~00 0.00 ~00 ~00 ~00 ~00 ~00 0.00 0.00 ~00 Change in Market Value -1,500.00 1,340.00 -700.00 -660.00 -2,100.00 0.00 -1,600.00 -1,520.00 -1,020.00 -1,740.00 -900.00 -1,280.00 -2,060.00 -1,240.00 -1,000.00 -2,160.00 -2,160.00 -2,420.00 -2,160.00 -1,400.00 -660.00 0.00 0.00 0.00 0.00 0.00 -375.98 0.00 0.00 0.00 Ending Invested Value 1,996,340.00 2,001,840.00 2,000,360.00 2,000,580.00 1,997,340.00 2,000,000.00 1,998,740.00 1,998,040.00 2,000,680.00 2,005,780.00 1,996,900.00 2,002,320.00 1,995,320.00 2,001,800.00 1,993,080.00 1,992,860.00 1,992,320.00 1,992,740.00 2,006,620.00 2,001 ,500.00 2,000,600.00 0.00 0.00 2,950.00 32,886.57 27,891 .35 4,696,790.14 0.00 1,789,300.93 10,002.75 Portfolio OTAY NL! AP GD (PRF _GD) 7.1.1 Report Ver. 7.3.5 CUSIP Investment# Fund Fund: Treasury Fund LAIF BABS 2010 9012 99 3133EEC73 2329 99 3133EEXC9 2323 99 3133EECG3 2311 99 3133EEYE4 2320 99 3133EDKF8 2291 99 3133EC7H1 2260 99 3133EECG3 2312 99 3133EECX6 2313 99 3133EELR9 2317 99 2050003183-6 2283 99 SD COUNTY POOL 9007 99 Data Updated: SET_ME8: 09/21/2015 10:31 Run Date: 09/2112015-10:31 Investment Class Fair Value Amortized Fair Value Fair Value Fair Value Fair Value Fair Value Fair Value Fair Value Fair Value Amortized Fair Value Month End GASB 31 Compliance Detail Sorted by Fund -Fund Maturity Beginning Purchase Date Invested Value of Principal 0.00 0.00 03/27/2017 1,996,055.63 0.00 04/06/2017 1,996,460.00 0.00 11/20/2017 1,031,297.80 0.00 01/16/2018 1,997,460.00 0.00 07/29/2016 2,000,040.00 0.00 08/17/2015 3,000,210.00 0.00 11/20/2017 2,708,408.30 0.00 11/25/2016 2,000,800.00 0.00 01/27/2017 2,000,340.00 0.00 01/22/2016 81,784.76 0.00 15,600,000.00 0.00 Subtotal 83,062,021.30 0.00 Total 83,062,021.30 0.00 Addition Redemption to Principal of Principal 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 3,000,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 15,134,560.79 18,220,827.88 15,134,560.79 18,220,827.88 Adjustment in Value Amortization Change in Adjustment Market Value 0.00 0.00 198.54 0.00 0.00 -1,620.00 0.00 -947.60 0.00 -1,760.00 0.00 60.00 0.00 -210.00 0.00 -2,488.60 0.00 -460.00 0.00 -700.00 0.00 0.00 0.00 -26,000.00 198.54 -61 ,442.18 198.54 -61 ,442.18 Page 2 Ending Invested Value 0.00 1,996,254.17 1,994,840.00 1 ,030,350.20 1,995,700.00 2,000,100.00 0.00 2,705,919.70 2,000,340.00 1,999,640.00 81,784.76 15,574,000.00 79,914,510.57 79,914,510.57 Portfolio OTAY NL! AP GO (PRF _GO) 7.1.1 Report Ver. 7.3.5 Percent CUSIP Investment# Issuer of Portfolio Issuer: STATE OF CALIFORNIA Union Bank UNION MONEY 9002 STATE OF CALIFORNIA UNION OPERATING 9004 STATE OF CALIFORNIA RESERVE-10 COPS 9010 STATE OF CALIFORNIA RESERVE-10 BABS 9011 STATE OF CALIFORNIA UBNA-FLEX ACCT 9014 STATE OF CALIFORNIA Subtotal and Balance Local Agency Investment Fund (LAIF) LA IF 9001 STATE OF CALIFORNIA Subtotal and Balance Issuer Subtotal 8.198% Issuer: California Bank & Trust Certificates of Deposit -Bank Subtotal and Balance Issuer Subtotal 0.102% Issuer: Federal Farm Credit Bank Federal Agency Issues-Callable Subtotal and Balance Federal Agency Issues -Coupon 3133EC7H1 2260 Federal Farm Credit Bank Subtotal and Balance Issuer Subtotal Data Updated: SET_ME8: 09/21/201510:31 Run Date: 0912112015 -10:31 19.670% Month End Activity Report Sorted By Issuer August 1, 2015 -August 31, 2015 Par Value Beginning Current Transaction Balance Rate Date 0.010 0.250 0.010 0.010 949,298.69 0.330 5,695,024.91 6,644,323.60 81,784.76 81,784.76 13,735,000.00 0.340 08/17/2015 5,000,000.00 18,735,000.00 Par Value Purchases or Redemptions or Deposits Withdrawals 8,065,620.98 8,065,620.08 968,939.50 0.00 0.00 12,815.42 0.31 34,267.88 0.00 8,124.50 9,034,560.79 8,120,827.88 6,100,000.00 7,1 00,000.00 6,100,000.00 7,100,000.00 15,134,560.79 15,220,827.88 0.00 0.00 0.00 3,000,000.00 0.00 3,000,000.00 0.00 3,000,000.00 Ending Balance 1 ,863,031.60 4,695,024.91 6,558,056.51 81,784.76 81,784.76 13,735,000.00 2,000,000.00 15,735,000.00 Portfolio OTAY NL! AP DA (PRF _DA) 7.2.0 Report Ver. 7.3.5 CUSIP Investment# Issuer Issuer: Federal Home Loan Bank Federal Agency Issues-Callable Subtotal and Balance Issuer Subtotal Issuer: Federal Home Loan Mortgage Federal Agency Issues-Callable Subtotal and Balance Issuer Subtotal Issuer: Federal National Mortage Assoc Federal Agency Issues-Callable Subtotal and Balance Federal Agency Issues -Coupon Subtotal and Balance Issuer Subtotal Issuer: San Diego County San Diego County Pool Subtotal and Balance Issuer Subtotal Total Data Updated: SET_ME8: 09/21/2015 10:31 Run Date: 09/21/2015-10:31 Percent of Portfolio 20.002% 22.502% 10.001% 19.524% 100.000% Month End Activity Report August 1, 2015 -August 31 , 2015 Par Value Beginning Current Transaction Balance Rate Date 16,000,000.00 16,000,000.00 18,000,000.00 18,000,000.00 6,000,000.00 2,000,000.00 8,000,000.00 15,618,228.84 15,618,228.84 83,079,337.20 Par Value Purchases or Redemptions or Deposits Withdrawals 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 15,134,560.79 18,220,827.88 Page 2 Ending Balance 16,000,000.00 16,000,000.00 18,000,000.00 18,000,000.00 6,000,000.00 2,000,000.00 8,000,000.00 15,618,228.84 15,618,228.84 79,993,070.11 Portfolio OTAY NL! AP DA (PRF _DA) 7.2.0 Report Ver. 7.3.5 Month End Duration Report Sorted by Investment Type -Investment Type Through 08/31/2015 Security ID 3136G1XZ7 3134G4WJ3 3133EDKF8 3134G55T8 3134G56A8 3134G55X9 3130A25S1 3134G5A47 3136G23GO 3134G5PP4 3133EECG3 3133EECG3 3133EECX6 3130A3MH4 3130A3N59 3133EELR9 3130A4MF6 3134G6TJ2 3133EEYE4 3136G2GN1 3130A4WT5 3133EEXC9 3130A52G3 3130A56BO 3134G6V264 3134G63Z4 3130A5NV7 Investment# Fund 2274 2284 2291 2295 2297 2298 2299 2301 2304 2310 2311 2312 2313 2314 2315 2317 2318 2319 2320 2321 2322 2323 2324 2325 2326 2327 2328 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 Issuer Federal National Mortage Assoc Federal Home Loan Mortgage Federal Farm Credit Bank Federal Home Loan Mortgage Federal Home Loan Mortgage Federal Home Loan Mortgage Federal Home Loan Bank Federal Home Loan Mortgage Federal National Mortage Assoc Federal Home Loan Mortgage Federal Farm Credit Bank Federal Farm Credit Bank Federal Farm Credit Bank Federal Home Loan Bank Federal Home Loan Bank Federal Farm Credit Bank Federal Home Loan Bank Federal Home Loan Mortgage Federal Farm Credit Bank Federal National Mortage Assoc Federal Home Loan Bank Federal Farm Credit Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Mortgage Federal Home Loan Mortgage Federal Home Loan Bank Data Updated: SET_ME8: 09/21/2015 10:31 Run Date: 09/21/2015-10:31 Investment Class Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Fair Amort Fair Fair Book Value 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 1,030,000.00 2,705,000.00 2,000,000.00 2,000,000.00 2,000,000.00 1,999,297.22 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 Page 1 Par Value 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 1,030,000.00 2,705,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 Market Current Value Rate 1,996,900.00 .6700000 2,000,580.00 .6250000 2,000,100.00 .5500000 2,000,360.00 .7000000 2,000,680.00 1.000000 1,996,340.00 .8100000 2,000,600.00 .7000000 2,001 ,840.00 .6500000 2,005,780.00 1.050000 1,998,740.00 1.250000 1,030,350.20 1.140000 2,705,919.70 1.140000 2,000,340.00 .6100000 2,001,500.00 1.000000 1,993,080.00 1.125000 1,999,640.00 .6250000 2,006,620.00 1.300000 1,998,040.00 .8750000 1,995,700.00 1.000000 1,995,320.00 1.150000 1,992,320.00 1.020000 1,994,840.00 .6900000 1,992,740.00 1.050000 1,992,860.00 1.120000 2,000,180.00 1.250000 1,997,340.00 1.250000 2,001,800.00 1.500000 YTM Current 360 Yield 0.661 0.616 0.542 0.690 0.986 0.799 0.690 0.641 1.036 1.233 1.124 1.124 0.602 0.986 1.110 0.616 1.282 0.863 0.986 1.134 1.006 0.681 1.036 1.105 1.233 1.233 1.479 0.790 0.597 0.545 0.686 0.981 0.931 0.677 0.581 0.901 1.278 1.125 1.125 0.596 0.964 1.277 0.638 1.169 0.921 1.092 1.240 1.167 0.853 1.187 1.256 1.247 1.299 1.468 Maturity/ Modified Call Date Duration 12/19/2016 09/19/2016 07/29/2016 12/12/2016 06/16/2017 03/10/2017 12/19/2016 12/30/2016 08/15/2017 12/12/2017 11/20/2017 11/20/2017 11/25/2016 09/29/2017 12/29/2017 01/27/2017 03/29/2018 10/27/2017 01/16/2018 04/30/2018 04/27/2018 04/06/2017 05/11/2018 05/04/2018 06/29/2018 06/08/2018 07/16/2018 1.289 1.042 0.907 1.271 1.767 1.508 1.290 1.321 1.930 2.235 2.179 2.179 1.224 2.047 2.284 1.396 2.514 2.123 2.337 2.605 2.602 1.579 2.639 2.617 2.764 2.705 2.798 Portfolio OTAY NL! AP DU (PRF _DU) 7.1.1 Report Ver. 7.3.5 Month End Duration Report Sorted by Investment Type -Investment Type Investment Securi~ ID Investment# Fund Issuer Class 3135GOYE7 2286 99 Federal National Mortage Assoc Fair 3133EEC73 2329 99 Federal Farm Credit Bank Amort 20500031 83-6 2283 99 California Bank & Trust Amort LAIF 9001 99 STATE OF CALIFORNIA Fair LAIF BABS 2010 9012 99 STATE OF CALIFORNIA Fair SDCOUNTY 9007 99 San Diego County Fair Report Total t = Duration can not be calculated on these investments due to incomplete Market price data. Data Updated: SET_ME8: 09/21/2015 10:31 Run Date: 09/21/2015 -10:31 Through 08/31/2015 Book Par Value Value 2,001 ,149.13 2,000,000.00 1,996,254.17 2,000,000.00 81,784.76 81,784.76 4,695,024.91 4,695,024.91 0.00 0.00 15,618,228.84 15,618,228.84 78,126,739.03 78,130,038.51 Page 2 Market Current YTM Value Rate 360 2,002,320.00 .6250000 0.558 1,995,480.00 .5500000 0.661 81,784.76 .0300000 0.030 4,696,790.14 .3300000 0.325 0.00 .2670000 0.263 15,574,000.00 .5970000 0.589 78,050,884.80 Current Yield 0.507 0.695 0.030 0.330 0.267 0.597 0.847 Maturity/ Modified Call Date Duration 08/26/2016 0.982 03/27/2017 1.559 01/22/2016 0.390 t 0.000 0.000 0.000 1.418t Portfolio OTAY NL! AP DU (PRF _DU) 7.1.1 Report Ver. 7.3.5 CUSIP Investment # Fund: Treasury Fund 3134G55X9 3134G5A47 3134G55T8 3134G4WJ3 3134G63Z4 3134G6V264 3134G5PP4 3134G6TJ2 3134G56A8 3136G23GO 3136G1XZ7 3135GOYE7 3136G2GN1 3130A5NV7 3130A3N59 3130A56BO 3130A4WT5 3130A52G3 3130A4MF6 2298 2301 2295 2284 2327 2326 2310 2319 2297 2304 2274 2286 2321 2328 2315 2325 2322 2324 2318 3130A3MH4 2314 3130A25S1 2299 RESERVE-10 COPS 9010 LAIF 9001 RESERVE-10 BABS 9011 UNION OPERATING 9004 UNION MONEY 3133EEC73 3133EEXC9 3133EECG3 9002 2329 2323 2311 Fund 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 99 Data Updated: SET_MEB: 09/21/2015 10:31 Run Date: 09/21/2015 -10:31 Security Type MC1 MC1 MC1 MC1 MC1 MC1 MC1 MC1 MC1 MC1 MC1 FAC MC1 MC1 MC1 MC1 MC1 MC1 MC1 MC1 MC1 PA1 LA1 PA1 PA1 PA1 FAC MC1 MC1 Month End Interest Earnings Sorted by Fund -Fund August 1, 2015 -August 31, 2015 Yield on Beginning Book Value Ending Par Value Beginning Book Value Ending Maturity Current Annualized 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 0.00 4,695,024.91 0.00 1,789,300.93 10,002.75 2,000,000.00 2,000,000.00 1,030,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,001 ,246.24 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 12,815.42 5,695,024.91 34,267.57 820,361.43 10,001 .85 1,996,055.63 2,000,000.00 1,030,000.00 Book Value Date Rate Yield 2,000,000.00 03/10/2017 2,000,000.00 12/30/2016 2,000,000.00 12/12/2016 2,000,000.00 09/19/2016 2,000,000.00 06/08/2018 2,000,000.00 06/29/2018 2,000,000.00 12/12/2017 2,000,000.00 10/27/2017 2,000,000.00 06/16/2017 2,000,000.00 08/15/2017 2,000,000.00 12/19/2016 2,001 ,149.13 08/26/2016 2,000,000.00 04/30/2018 2,000,000.00 07/16/2018 2,000,000.00 12/29/2017 2,000,000.00 05/04/2018 2,000,000.00 04/27/2018 2,000,000.00 05/11/2018 2,000,000.00 03/29/2018 2,000,000.00 09/29/2017 2,000,000.00 12/19/2016 0.00 4,695,024.91 0.00 1,789,300.93 10,002.75 1,996,254.17 03/27/2017 2,000,000.00 04/06/2017 1,030,000.00 11/20/2017 0.810 0.650 0.700 0.625 1.250 1.250 1.250 0.875 1.000 1.050 0.670 0.625 1.150 1.500 1.125 1.120 1.020 1.050 1.300 1.000 0.700 0.010 0.330 0.010 0.250 0.010 0.550 0.690 1.140 0.795 0.638 0.687 0.613 1.226 1.226 1.226 0.859 0.981 1.030 0.657 0.556 1.128 1.472 1.104 1.099 1.001 1.030 1.276 0.981 0.687 0.007 0.383 0.008 0.471 0.255 0.658 0.677 1.119 Adjusted Interest Earnings Interest Amortization/ Adjusted Interest Earned Accretion Earnings 1,350.00 1,083.34 1,166.66 1,041.67 2,083.33 2,083.34 2,083.33 1,458.34 1,666.67 1,750.00 1,116.67 1,041.66 1,916.67 2,500.00 1,875.00 1,866.67 1,700.00 1,750.00 2,166.67 1,666.66 1,166.67 0.08 1,854.74 0.23 328.30 2.17 916.67 1,150.00 978.50 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 -97.11 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 198.54 0.00 0.00 1,350.00 1,083.34 1,166.66 1,041 .67 2,083.33 2,083.34 2,083.33 1,458.34 1,666.67 1,750.00 1,116.67 944.55 1,916.67 2,500.00 1,875.00 1,866.67 1,700.00 1,750.00 2,166.67 1,666.66 1,166.67 0.08 1,854.74 0.23 328.30 2.17 1,115.21 1,150.00 978.50 Portfolio OTAY NL! AP IE (PRF _IE) 7.2.0 Report Ver. 7.3.5 CUSIP Investment # Fund Fund: Treasury Fund 3133EEYE4 2320 99 3133EDKF8 2291 99 3133EC7H1 2260 99 3133EECG3 2312 99 3133EECX6 2313 99 3133EELR9 2317 99 2050003183-6 2283 99 SO COUNTY POOL 9007 99 Data Updated: SET_ME8: 09/21/201510:31 Run Date: 0912112015 -10:31 Security Ending Type Par Value MC1 2,000,000.00 MC1 2,000,000.00 FAC 0.00 MC1 2,705,000.00 MC1 2,000,000.00 MC1 2,000,000.00 BCD 81 ,784.76 LA3 15,618,228.84 Subtotal 79,929,342.19 Total 79,929,342.19 Month End Interest Earnings August 1, 2015 -August 31, 2015 Beginning Ending Maturity Current Annualized Book Value Book Value Date Rate Yield 2,000,000.00 2,000,000.00 01/16/2018 1.000 0.981 2,000,000.00 2,000,000.00 07/29/2016 0.550 0.540 3,000,000.00 0.00 08/17/2015 0.340 0.345 2,705,000.00 2,705,000.00 11/20/2017 1.140 1.119 2,000,000.00 2,000,000.00 11/25/2016 0.610 0.599 1,999,255.56 1,999,297.22 01/27/2017 0.625 0.638 81 ,784.76 81,784.76 01/22/2016 0.030 0.031 15,618,228.84 15,618,228.84 0.597 0.597 83,004,042.21 79,926,042.71 0.801 83,004,042.21 79,926,042.71 0.801 Interest Earned 1,666.67 916.67 453.33 2,569.75 1,016.66 1,041.67 2.12 7,919.09 55,350.00 55,350.00 Page 2 Adjusted Interest Earnings Amortization/ Accretion 0.00 0.00 0.00 0.00 0.00 41 .66 0.00 0.00 143.09 143.09 Adjusted Interest Earnings 1,666.67 916.67 453.33 2,569.75 1,016.66 1,083.33 2.12 7,919.09 55,493.09 55,493.09 Portfolio OTAY NL! AP IE (PRF _IE) 7.2.0 Report Ver. 7.3.5 CUSIP Treasury Fund 3133EDKF8 3133EECG3 3133EECG3 3133EECX6 3133EELR9 3133EEYE4 3133EEXC9 3130A2551 3130A3MH4 3130A3N59 3130A4MF6 3130A4WT5 3130A52G3 3130A5680 3130A5NV7 3134G4WJ3 3134G55T8 3134G56A8 3134G55X9 3134G5A47 3134G5PP4 3134G6TJ2 3134G6V264 3134G63Z4 3136G1XZ7 3136G23GO 3136G2GN1 3133EC7H1 3133EEC73 3135GOYE7 2050003183-6 UNION MONEY PETTY CASH UNION OPERATING Investment# 2291 2311 2312 2313 2317 2320 2323 2299 2314 2315 2318 2322 2324 2325 2328 2284 2295 2297 2298 2301 2310 2319 2326 2327 2274 2304 2321 2260 2329 2286 2283 9002 9003 9004 Security Type MC1 MC1 MC1 MC1 MC1 MC1 MC1 MC1 MC1 MC1 MC1 MC1 MC1 MC1 MC1 MC1 MC1 MC1 MC1 MC1 MC1 MC1 MC1 MC1 MC1 MC1 MC1 FAC FAC FAC BCD PA1 PA1 PA1 Par Value 2,000,000.00 1,030,000.00 2,705,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 2,000,000.00 0.00 2,000,000.00 2,000,000.00 81,784.76 10,002.75 2,950.00 1 '789,300.93 Month End Accrued Interest Sorted by Fund -Fund August 1, 2015 -August 31, 2015 Maturity Date 07/29/2016 11/20/2017 11/20/2017 11/25/2016 01/27/201 7 01/16/2018 04/06/2017 12/19/2016 09/29/2017 12/29/2017 03/29/2018 04/27/2018 05/11/2018 05/04/2018 07/16/2018 09/19/2016 12/12/2016 06/16/2017 03/10/2017 12/30/2016 12/12/2017 10/27/2017 06/29/2018 06/08/2018 12/19/2016 08/15/2017 04/30/2018 08/17/2015 03/27/2017 08/26/2016 01/22/2016 Current Rate 0.550 1.140 1.140 0.610 0.625 1.000 0.690 0.700 1.000 1.125 1.300 1.020 1.050 1.120 1.500 0.625 0.700 1.000 0.810 0.650 1.250 0.875 1.250 1.250 0.670 1.050 1.150 0.340 0.550 0.625 0.030 0.010 0.250 • Beginning Accrued Interest 61 .11 2,315.78 6,081 .74 2,236.67 138.89 833.33 3,871 .66 1,633.33 1,777.78 2,000.00 8,738.89 5,326.67 4,666.67 5,413.33 1,250.00 4,583.33 1,905.56 2,500.00 2,295.00 1,119.44 3,402.78 4,569.44 2,222.22 3,680.56 1,563.33 9,683.33 5,813.89 4,646.67 1,069.44 2,951 .39 37.89 5.77 0.01 434.25 Adjusted Acc'd Int. at Purchase During Period 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 * Beginning Accrued may not include investments that redeemed in the previous month that had outstanding accrued interest. Data Updated: SET_ME8: 09/21/2015 10:31 Run Date: 0912112015 -10:31 Interest Earned 916.67 978.50 2,569.75 1,016.66 1,041 .67 1,666.67 1,150.00 1,166.67 1,666.66 1,875.00 2,166.67 1,700.00 1,750.00 1,866.67 2,500.00 1,041.67 1,166.66 1,666.67 1,350.00 1,083.34 2,083.33 1,458.34 2,083.34 2,083.33 1,116.67 1,750.00 1,916.67 453.33 916.67 1,041 .66 2.12 2.17 0.00 328.30 Interest Received 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 10,500.00 0.00 5,100.00 0.00 6,250.00 0.00 2.70 0.00 0.00 • Ending Accrued Interest 977.78 3,294.28 8,651.49 3,253.33 1,180.56 2,500.00 5,021.66 2,800.00 3,444.44 3,875.00 10,905.56 7,026.67 6,416.67 7,280.00 3,750.00 5,625.00 3,072.22 4,166.67 3,645.00 2,202.78 5,486.11 6,027.78 4,305.56 5,763.89 2,680.00 933.33 7,730.56 0.00 1,986.11 -2,256.95 40.01 5.24 0.01 762.55 Portfolio OTAY AP AI (PRF _AI) 7.2.8 Report Ver. 7.3.5 Month End Accrued Interest Sorted by Fund -Fund Adjusted Acc'd Int. Security Par Maturity Current *Beginning at Purchase CUSIP Investment# Type Value Date Rate Accrued Interest During Period Treasury Fund PAYROLL 9005 PA1 27,891.35 0.00 0.00 RESERVE-10 COPS 9010 PA1 0.00 0.010 13.15 0.00 RESERVE-10 BABS 9011 PA1 0.00 0.010 35.96 0.00 UBNA-201 0 BOND 9013 PA1 0.00 0.00 0.00 UBNA-FLEX ACCT 9014 PA1 32,886.57 0.00 0.00 LA IF 9001 LA1 4,695,024.91 0.330 1,795.14 0.00 LAIF BABS 2010 9012 LA1 0.00 0.267 0.00 0.00 SO COUNTY POOL 9007 LA3 15,618,228.84 0.597 9,280.52 0.00 Subtotal 79,993,070.11 109,954.92 0.00 Total 79,993,070.11 109,954.92 0.00 • Beginning Accrued may not include investments that redeemed in the previous month that had outstanding accrued interest. Data Updated: SET_ME8: 09/21/201510:31 Run Date: 0912112015-10:31 Interest Interest Earned Received 0.00 0.00 0.08 0.00 0.23 0.31 0.00 0.00 0.00 0.00 1,854.74 0.00 0.00 0.00 7,919.09 0.00 55,350.00 21,853.01 55,350.00 21,853.01 Page 2 *Ending Accrued Interest 0.00 13.23 35.88 0.00 0.00 3,649.88 0.00 17,199.61 143,451.91 143,451.91 Portfolio OTAY AP AI (PRF _AI) 7.2.6 Report Ver. 7.3.5 Check #Check Total 3,854.40 13,340.00 CHECK REGISTER Otay Water District Date Range: 8/20/2015 - 9/23/2015 Date Vendor#Vendor Name Invoice Inv. Date Description Amount 2044169 09/16/15 15876 1903 SOLUTIONS LLC OWD150601HP 08/24/15 HP UPGRADE SERVICES 5,000.00 5,000.00 2044170 09/16/15 16291 ABHE & SVOBODA INC 308312015 09/03/15 850-3 INTERIOR COATING (ENDING 8/31/15)111,006.09 111,006.09 2044070 09/02/15 08488 ABLEFORCE INC 5393 08/07/15 SHAREPOINT SERVICES (7/8/15-7/31/15)1,312.50 1,312.50 2044171 09/16/15 12174 AECOM TECHNICAL SERVICES INC 31 08/21/15 DISINFECTION SYSTEM (ENDING 7/31/15)4,554.57 4,554.57 2044071 09/02/15 12174 AECOM TECHNICAL SERVICES INC 30 08/13/15 DISINFECTION SYSTEM (ENDING 7/3/15)39,413.47 39,413.47 2044172 09/16/15 07732 AIRGAS SPECIALTY PRODUCTS INC 131401037 08/25/15 AQUA AMMONIA 2,925.60 131401036 08/25/15 AQUA AMMONIA 928.80 2044220 09/23/15 13753 AIRGAS USA LLC 9929865400 08/31/15 BREATHING AIR BOTTLES 47.47 47.47 2044072 09/02/15 13753 AIRGAS USA LLC 9042266567 08/07/15 BREATHING AIR BOTTLES 225.40 225.40 2044017 08/26/15 16687 ALBERT ANTHONY ABUTIN Ref002447886 08/21/15 UB Refund Cst #0000208514 5.58 5.58 2044122 09/09/15 16701 ALLIANCE ESCROW INC 5007090115 09/03/15 CUSTOMER REFUND 298.02 298.02 2044073 09/02/15 14462 ALYSON CONSULTING CM201547 08/07/15 MGMT/INSP (7/1/15-7/31/15)5,100.00 CM201551 08/07/15 MGMT/INSP (7/1/15-7/31/15)2,850.00 CM201550 08/07/15 MGMT/INSP (7/1/15-7/31/15)1,960.00 CM201548 08/07/15 MGMT/INSP (7/1/15-7/31/15)1,500.00 CM201549 08/07/15 MGMT/INSP (7/1/15-7/31/15)1,180.00 CM201546 08/07/15 MGMT/INSP (6/1/15-7/31/15)750.00 2044018 08/26/15 11590 AMERICAN DIGITAL CARTOGRAPHY 20318 05/21/15 GEODATABASE LICENSE 2,125.00 2,125.00 2044123 09/09/15 06166 AMERICAN MESSAGING L1109570PI 09/01/15 PAGERS (AUG 2015)178.21 178.21 2044019 08/26/15 16671 ANNIE DINERO Ref002447869 08/21/15 UB Refund Cst #0000018835 86.68 86.68 2044124 09/09/15 08967 ANTHEM BLUE CROSS EAP 41332 08/25/15 EMPLOYEE ASSISTANCE PROGRAM (SEPT 2015)312.20 312.20 2044074 09/02/15 16531 APPLUS RTD USA 107PIN0374400 08/06/15 VISTA DIEGO HYDRO TANK INSPECTION.9,129.00 9,129.00 2044173 09/16/15 13171 ARCADIS US INC 0732353 08/19/15 AS-NEEDED DESIGN (ENDING 7/26/15)1,840.50 1,840.50 2044075 09/02/15 13171 ARCADIS US INC 0726419 08/11/15 AS-NEEDED DESIGN (ENDING 7/26/15)4,181.50 4,181.50 2044174 09/16/15 07785 AT&T 000007003293 09/02/15 TELEPHONE SERVICES (8/2/15-9/1/15)6,195.55 6,195.55 2044076 09/02/15 06285 BARTEL ASSOCIATES LLC 15432 08/10/15 ACTUARIAL SERVICES (JULY 2015)5,200.00 5,200.00 2044175 09/16/15 02469 BEE BEST BEE REMOVAL 16354 09/08/15 BEE REMOVAL 399.00 399.00 2044221 09/23/15 16762 BHATE ENVIRONMENTAL Ref002449006 09/21/15 UB Refund Cst #0000215509 39.70 39.70 Page 1 of 13 Check #Check Total CHECK REGISTER Otay Water District Date Range: 8/20/2015 - 9/23/2015 Date Vendor#Vendor Name Invoice Inv. Date Description Amount 10,549.71 3,214.91 11,324.84 8,079.00 2044077 09/02/15 10970 BRENNTAG PACIFIC INC BPI547055 08/05/15 SODIUM HYPOCHLORITE 2,796.33 BPI550955 08/13/15 SODIUM HYPOCHLORITE 2,582.20 BPI548261 08/10/15 SODIUM HYPOCHLORITE 2,045.41 BPI549963 08/13/15 SODIUM HYPOCHLORITE 1,400.11 BPI547426 08/06/15 SODIUM HYPOCHLORITE 1,025.12 BPI548260 08/10/15 SODIUM HYPOCHLORITE 700.54 2044020 08/26/15 10970 BRENNTAG PACIFIC INC BPI546486 08/03/15 SODIUM HYPOCHLORITE 1,828.37 BPI545326 07/29/15 SODIUM HYPOCHLORITE 1,386.54 2044176 09/16/15 10970 BRENNTAG PACIFIC INC BPI554294 08/28/15 SODIUM HYPOCHLORITE 3,046.32 BPI554808 08/31/15 SODIUM HYPOCHLORITE 2,012.47 BPI552441 08/24/15 SODIUM HYPOCHLORITE 2,007.60 BPI552056 08/20/15 SODIUM HYPOCHLORITE 1,964.02 BPI553837 08/27/15 SODIUM HYPOCHLORITE 854.60 BPI552620 08/24/15 SODIUM HYPOCHLORITE 722.82 BPI554807 08/31/15 SODIUM HYPOCHLORITE 717.01 2044021 08/26/15 08156 BROWNSTEIN HYATT FARBER 611231 07/24/15 LEGISLATIVE ADVOCACY (THRU 6/30/15)5,472.00 611191 08/15/15 LEGISLATIVE ADVOCACY (THRU 7/31/15)2,607.00 2044125 09/09/15 16740 BRUCE HEARD Ref002448841 09/04/15 UB Refund Cst #0000221591 41.74 41.74 2044126 09/09/15 16732 BRYAN WALTHER Ref002448833 09/04/15 UB Refund Cst #0000204645 98.82 98.82 2044222 09/23/15 01060 CALIFORNIA SOCIETY OF 091715 09/17/15 APPLICATION FEE - OPERATING 150.00 150.00 2044223 09/23/15 01060 CALIFORNIA SOCIETY OF 091715A 09/17/15 APPILICATION FEE - CAPITAL BUDGET 150.00 150.00 2044177 09/16/15 12465 CALIFORNIA SURVEYING DRAFTING 405781 08/20/15 BATTERY 251.19 251.19 2044224 09/23/15 12465 CALIFORNIA SURVEYING DRAFTING 414471 08/31/15 SMALL TOOLS 6,348.01 6,348.01 2044127 09/09/15 16739 CALIFORNIA TODAY PROPERTIES Ref002448840 09/04/15 UB Refund Cst #0000217489 32.42 32.42 2044078 09/02/15 16252 CALIFORNIA UNITED BANK 307312015 08/06/15 RETENTION/FORDYCE (ENDING 7/31/15)1,017.50 1,017.50 2044178 09/16/15 02758 CARMEL BUSINESS SYSTEMS INC 7920 08/31/15 SCANNING SERVICES 41.90 41.90 2044079 09/02/15 02758 CARMEL BUSINESS SYSTEMS INC 7916 08/07/15 DOCUMENT DESTRUCTION & SCANNING 392.61 392.61 2044128 09/09/15 16730 CHRISTIAN GUTIERREZ Ref002448831 09/04/15 UB Refund Cst #0000155334 16.20 16.20 2044022 08/26/15 15256 CIGNA GROUP INSURANCE / LINA 9267081015 08/10/15 AD&D & SUPP LIFE INS (AUG 2015)4,321.08 4,321.08 2044225 09/23/15 15256 CIGNA GROUP INSURANCE / LINA 9267091015 09/10/15 AD&D & SUPP LIFE INS (SEPT 2015)4,240.43 4,240.43 Page 2 of 13 Check #Check Total CHECK REGISTER Otay Water District Date Range: 8/20/2015 - 9/23/2015 Date Vendor#Vendor Name Invoice Inv. Date Description Amount 2,554.00 584.00 887.00 2044225 09/23/15 15256 CIGNA GROUP INSURANCE / LINA 9267091015 09/10/15 AD&D & SUPP LIFE INS (SEPT 2015)4,240.43 4,240.43 2044226 09/23/15 08895 CITY OF LA MESA 18078 08/18/15 FINGERPRINTING SERVICES 60.00 60.00 2044179 09/16/15 04119 CLARKSON LAB & SUPPLY INC 80733 08/31/15 BACTERIOLOGICAL TESTING (8/19/15-8/22/15)632.00 80730 08/31/15 BACTERIOLOGICAL TESTING (8/12/15 - 8/13/15)588.00 80734 08/31/15 BACTERIOLOGICAL TESTING (8/25/15-8/26/15)484.00 80728 08/31/15 BACTERIOLOGICAL TESTING (8/3/15-8/4/15)414.00 80731 08/31/15 BACTERIOLOGICAL TESTING (8/17/15)174.00 80735 08/31/15 BACTERIOLOGICAL TESTING (8/27/15)166.00 80729 08/31/15 BACTERIOLOGICAL TESTING (8/3/15)96.00 2044080 09/02/15 03288 COMPUTER PROTECTION 20256CPT 08/13/15 DATACENTER HARDWARE 3,564.38 3,564.38 2044227 09/23/15 16756 CONSTRUCTION INC REYLLENN Ref002448999 09/21/15 UB Refund Cst #0000208805 1,650.20 1,650.20 2044129 09/09/15 12334 CORODATA MEDIA STORAGE INC DS1269801 08/31/15 TAPE STORAGE (AUG 2015)383.59 383.59 2044023 08/26/15 00099 COUNTY OF SAN DIEGO DPWAROTAYMWD071508/14/15 EXCAVATION PERMITS (JULY 2015)1,486.20 1,486.20 2044081 09/02/15 00184 COUNTY OF SAN DIEGO 1352081715 08/17/15 UPFP PERMIT RENEWAL (9/30/15-9/30/16)443.00 443.00 2044180 09/16/15 00184 COUNTY OF SAN DIEGO 2785082715 08/27/15 UPFP PERMIT RENEWAL (9/30/15-9/30/16)292.00 1354082715 08/27/15 UPFP PERMIT RENEWAL (10/31/15-10/31/16)292.00 2044181 09/16/15 00184 COUNTY OF SAN DIEGO 2003193E61420081509/04/15 SHUT DOWN TEST (8/7/15)142.00 142.00 2044182 09/16/15 02122 COUNTY OF SAN DIEGO 2015070205714 07/02/15 PERMIT FEES # 05714 (SEPT 2015-SEPT 2016)529.00 2015070205774 07/02/15 PERMIT FEES # 05774 (SEPT 2015-SEPT 2016)358.00 2044130 09/09/15 07494 COUNTY OF SAN DIEGO 1558 08/17/15 SEWER SERVICE (7/1/15-6/30/16)4,146.39 4,146.39 2044082 09/02/15 07494 COUNTY OF SAN DIEGO 1561 08/21/15 SEWER SERVICE (7/1/15-6/30/16)157.06 157.06 2044183 09/16/15 02756 COX COMMUNICATIONS INC 9601083015 08/30/15 INTERNET SERVICES (8/29/15-9/28/15)600.00 600.00 2044228 09/23/15 16761 CRAIG WILKERSON Ref002449005 09/21/15 UB Refund Cst #0000215166 12.31 12.31 2044184 09/16/15 00693 CSDA, SAN DIEGO CHAPTER 08202015 08/20/15 BUSINESS MEETING 30.00 30.00 2044024 08/26/15 16683 DALIEUN JAIRAM Ref002447882 08/21/15 UB Refund Cst #0000206698 38.77 38.77 2044229 09/23/15 16752 DAVID DUARTE Ref002448995 09/21/15 UB Refund Cst #0000204777 12.54 12.54 2044230 09/23/15 03341 DEPARTMENT OF CONSUMER AFFAIRS 4469092115 09/21/15 CPA RENEWAL 50.00 50.00 2044231 09/23/15 16758 DIANE VOONG Ref002449002 09/21/15 UB Refund Cst #0000214160 194.92 194.92 2044131 09/09/15 15855 DIG-SMART LLC 1223 08/26/15 SOFTWARE MAINTENANCE (9/27/15-9/27/16)2,400.00 2,400.00 Page 3 of 13 Check #Check Total CHECK REGISTER Otay Water District Date Range: 8/20/2015 - 9/23/2015 Date Vendor#Vendor Name Invoice Inv. Date Description Amount 1,400.00 6,065.00 765.00 10,066.07 147.99 2044131 09/09/15 15855 DIG-SMART LLC 1223 08/26/15 SOFTWARE MAINTENANCE (9/27/15-9/27/16)2,400.00 2,400.00 2044025 08/26/15 16684 EASTLAKE VILLAGE VENTURES LLC Ref002447883 08/21/15 UB Refund Cst #0000206893 26.98 26.98 2044232 09/23/15 08023 EMPLOYEE BENEFIT SPECIALISTS 0071113IN 08/31/15 EMPLOYEE BENEFITS (AUG 2015)720.00 0070753IN 07/31/15 EMPLOYEE BENEFITS (JULY 2015)680.00 2044185 09/16/15 03227 ENVIROMATRIX ANALYTICAL INC 5081014 08/24/15 LAB ANALYSIS (8/5/15-8/13/15)905.00 905.00 2044083 09/02/15 03227 ENVIROMATRIX ANALYTICAL INC 5080750 08/13/15 LAB ANALYSIS (7/1/15-7/24/15)3,285.00 5080752 08/13/15 LAB ANALYSIS (7/23/15-7/31/15)2,150.00 5080839 08/17/15 LAB ANALYSIS (8/1/15-8/5/15)630.00 2044026 08/26/15 16689 ERICA KREBS Ref002447888 08/21/15 UB Refund Cst #0000212309 10.42 10.42 2044084 09/02/15 14320 EUROFINS EATON ANALYTICAL INC L0228051 08/15/15 OUTSIDE LAB SERVICES (8/5/15)510.00 L0226632 08/05/15 OUTSIDE LAB SERVICES (7/7/15)255.00 2044027 08/26/15 14320 EUROFINS EATON ANALYTICAL INC L0229399 08/25/15 OUTSIDE LAB SERVICES (8/4/15)255.00 255.00 2044132 09/09/15 16731 EVA SCOTT Ref002448832 09/04/15 UB Refund Cst #0000199318 26.86 26.86 2044133 09/09/15 16741 FERDINAND HERRERA Ref002448842 09/04/15 UB Refund Cst #0000221620 26.66 26.66 2044186 09/16/15 03546 FERGUSON WATERWORKS # 1083 0524990 08/18/15 INVENTORY 2,750.22 2,750.22 2044085 09/02/15 03546 FERGUSON WATERWORKS # 1083 0521646 08/04/15 INVENTORY 6,053.40 0521652 08/05/15 INVENTORY 3,673.38 05225971 08/05/15 HYDRANT PARTS 339.29 2044187 09/16/15 12187 FIRST AMERICAN DATA TREE LLC 9003400815 08/31/15 ONLINE DOCUMENTS (MONTHLY)99.00 99.00 2044028 08/26/15 16469 FIRST CHOICE SERVICES 044852 08/19/15 COFFEE SERVICES 394.69 394.69 2044086 09/02/15 02591 FITNESS TECH 9683 08/01/15 EQUIPMENT MAINTENANCE (AUG 2015)135.00 135.00 2044233 09/23/15 02591 FITNESS TECH 9740 08/31/15 EQUIPMENT MAINTENANCE 157.32 157.32 2044087 09/02/15 11962 FLEETWASH INC x567127 08/14/15 VEHICLE WASHING 78.12 x562141 08/07/15 VEHICLE WASHING 69.87 2044188 09/16/15 11962 FLEETWASH INC x572389 08/21/15 VEHICLE WASHING 59.89 59.89 2044234 09/23/15 11962 FLEETWASH INC x577397 08/28/15 VEHICLE WASHING 59.89 59.89 2044088 09/02/15 16119 FORDYCE CONSTRUCTION INC 307312015 08/06/15 450-1 DISINFECTION FACILITY (ENDING 7/31/15)19,332.50 19,332.50 2044029 08/26/15 01612 FRANCHISE TAX BOARD Ben2447938 08/27/15 BI-WEEKLY PAYROLL DEDUCTION 390.00 390.00 2044134 09/09/15 01612 FRANCHISE TAX BOARD Ben2448872 09/10/15 BI-WEEKLY PAYROLL DEDUCTION 390.00 390.00Page 4 of 13 Check #Check Total CHECK REGISTER Otay Water District Date Range: 8/20/2015 - 9/23/2015 Date Vendor#Vendor Name Invoice Inv. Date Description Amount 12,783.71 1,698.19 2044134 09/09/15 01612 FRANCHISE TAX BOARD Ben2448872 09/10/15 BI-WEEKLY PAYROLL DEDUCTION 390.00 390.00 2044235 09/23/15 01612 FRANCHISE TAX BOARD Ben2449061 09/24/15 BI-WEEKLY PAYROLL DEDUCTION 390.00 390.00 2044135 09/09/15 02344 FRANCHISE TAX BOARD Ben2448874 09/10/15 BI-WEEKLY PAYROLL DEDUCTION 88.00 88.00 2044030 08/26/15 02344 FRANCHISE TAX BOARD Ben2447940 08/27/15 BI-WEEKLY PAYROLL DEDUCTION 88.00 88.00 2044236 09/23/15 02344 FRANCHISE TAX BOARD Ben2449063 09/24/15 BI-WEEKLY PAYROLL DEDUCTION 88.00 88.00 2044189 09/16/15 07224 FRAZEE INDUSTRIES INC 84025 08/26/15 PAINT 780.91 780.91 2044190 09/16/15 07224 FRAZEE INDUSTRIES INC 84033 08/26/15 PAINT 168.98 168.98 2044136 09/09/15 16729 GEORGE YIM Ref002448830 09/04/15 UB Refund Cst #0000146769 71.54 71.54 2044089 09/02/15 10817 GEXPRO S111396800001 08/12/15 RX3I PLCS 9,066.09 S111396800002 08/12/15 RX3I PLCS 3,198.68 S111396800003 08/12/15 RX3I PLCS 518.94 2044237 09/23/15 16753 GIANINA MASTRODNI Ref002448996 09/21/15 UB Refund Cst #0000204915 108.12 108.12 2044238 09/23/15 00131 GOVERNMENT FIN OFFICERS ASSN 091715 09/17/15 APPLICATION FEE 550.00 550.00 2044090 09/02/15 00101 GRAINGER INC 9809260376 08/05/15 INVENTORY 1,114.43 9812776830 08/12/15 PAINT 583.76 2044191 09/16/15 12907 GREENRIDGE LANDSCAPE INC 13406 08/29/15 LANDSCAPING SERVICES (AUG 2015)8,909.50 8,909.50 2044091 09/02/15 02630 HAAKER EQUIPMENT COMPANY C15266 08/14/15 REPLACEMENT WATER PUMP, UNIT 144 10,260.00 10,260.00 2044092 09/02/15 00174 HACH COMPANY 9521223 08/11/15 HACH APA6000 3,235.54 3,235.54 2044192 09/16/15 03815 HANDY METAL MART 393155 08/25/15 CLARIFIER BAFFLE WALL PARTS 2,697.66 2,697.66 2044137 09/09/15 15474 HANK MILLER REALITY Ref002448827 09/04/15 UB Refund Cst #0000083327 26.04 26.04 2044031 08/26/15 16679 HEATHER NEUBAUER Ref002447878 08/21/15 UB Refund Cst #0000194600 21.23 21.23 2044093 09/02/15 02008 HELIX ENVIRONMENTAL 9 08/17/15 ENVIRONMENTAL SERVICES (7/1/15-7/31/15)10,884.99 10,884.99 2044032 08/26/15 16697 HERLINDA SANDOVAL-RYAN.Ref002447896 08/21/15 UB Refund Cst #0000217703 35.89 35.89 2044033 08/26/15 16680 HERNAN MESA Ref002447879 08/21/15 UB Refund Cst #0000194669 30.82 30.82 2044239 09/23/15 16765 HOMES FOR OUR TROOPS Ref002449009 09/21/15 UB Refund Cst #0000217073 1,373.43 1,373.43 2044193 09/16/15 15622 ICF JONES & STOKES INC 0109661 08/24/15 ENVIRONMENTAL SERVICES (7/1/15-7/31-15)4,591.37 4,591.37 2044194 09/16/15 01649 IDEXX DISTRIBUTION INC 292343122 08/25/15 LABORATORY SUPPLIES 4,051.56 4,051.56 Page 5 of 13 Check #Check Total CHECK REGISTER Otay Water District Date Range: 8/20/2015 - 9/23/2015 Date Vendor#Vendor Name Invoice Inv. Date Description Amount 4,060.83 3,932.06 17,289.82 5,006.95 2,684.65 123.10 2044094 09/02/15 01649 IDEXX DISTRIBUTION INC 291765791 08/07/15 LABORATORY SUPPLIES 3,111.85 291850865 08/10/15 LABORATORY SUPPLIES 830.96 291850866 08/10/15 LABORATORY SUPPLIES 118.02 2044095 09/02/15 08969 INFOSEND INC 95527 08/04/15 BILL PRINTING SERVICES (JUL 2015)2,009.50 96020 07/31/15 PRINTING 1,922.56 2044240 09/23/15 08969 INFOSEND INC 96368 08/31/15 BILL PRINTING SERVICES (AUG 2015)12,026.14 96367 08/31/15 BILL PRINTING SERVICES (AUG 2015)4,296.00 95582 07/31/15 OUTSIDE SERVICES 967.68 2044195 09/16/15 02372 INTERIOR PLANT SERVICE INC 12376 08/20/15 PLANT SERVICES (MONTHLY)226.00 226.00 2044138 09/09/15 13899 INTERMEDIA.NET INC 1509001585 09/01/15 EMAIL SERVICES (8/2/15-9/2/15)2,975.70 SEH1508001721 08/01/15 EMAIL SERVICES (7/2/15-8/1/15)2,031.25 2044034 08/26/15 16692 ISAAC BRIMNER Ref002447891 08/21/15 UB Refund Cst #0000213884 32.92 32.92 2044035 08/26/15 16672 J CROMWELL Ref002447870 08/21/15 UB Refund Cst #0000025919 25.00 25.00 2044036 08/26/15 16670 JAMES STROHL Ref002447868 08/21/15 UB Refund Cst #0000015248 83.49 83.49 2044037 08/26/15 16678 JASON MENCARELLI Ref002447877 08/21/15 UB Refund Cst #0000185646 24.09 24.09 2044139 09/09/15 16734 JASON RIDGEWAY Ref002448835 09/04/15 UB Refund Cst #0000206208 79.40 79.40 2044241 09/23/15 16747 JAVIER DAVIS Ref002448990 09/21/15 UB Refund Cst #0000016716 124.17 124.17 2044140 09/09/15 16723 JAYCEN B ZVIRBULIS Ref002448823 09/04/15 UB Refund Cst #0000059259 26.35 26.35 2044196 09/16/15 10563 JCI JONES CHEMICALS INC 665540 CREDIT MEMO -2,000.00 665482 08/26/15 CHEMICALS FOR TREATMENT PLANT 4,684.65 2044096 09/02/15 10563 JCI JONES CHEMICALS INC 664327 CREDIT MEMO -3,000.00 664158 08/12/15 CHEMICALS FOR TREATMENT PLANT 3,123.10 2044197 09/16/15 02269 JENAL ENGINEERING CORP 151866 08/31/15 DUSTO INSPECTIONS (MONTHLY)230.00 230.00 2044038 08/26/15 16694 JEREMY JOSEPH Ref002447893 08/21/15 UB Refund Cst #0000214218 43.84 43.84 2044242 09/23/15 16759 JILL KREGER Ref002449003 09/21/15 UB Refund Cst #0000214230 28.62 28.62 2044243 09/23/15 16764 JML CALIFORNIA PROPERTIES LLC Ref002449008 09/21/15 UB Refund Cst #0000216747 103.76 103.76 2044039 08/26/15 16691 JOSE GARCIA Ref002447890 08/21/15 UB Refund Cst #0000213311 36.76 36.76 2044244 09/23/15 16748 JOSE GOMEZ Ref002448991 09/21/15 UB Refund Cst #0000026861 44.05 44.05 2044245 09/23/15 16760 JUAN CRUZ Ref002449004 09/21/15 UB Refund Cst #0000214516 17.02 17.02Page 6 of 13 Check #Check Total CHECK REGISTER Otay Water District Date Range: 8/20/2015 - 9/23/2015 Date Vendor#Vendor Name Invoice Inv. Date Description Amount 1,225.25 870.00 1,667.18 2044245 09/23/15 16760 JUAN CRUZ Ref002449004 09/21/15 UB Refund Cst #0000214516 17.02 17.02 2044040 08/26/15 16681 JULIANNE GNANDT Ref002447880 08/21/15 UB Refund Cst #0000196042 98.82 98.82 2044041 08/26/15 16690 JUSTIN POPE Ref002447889 08/21/15 UB Refund Cst #0000213292 35.65 35.65 2044246 09/23/15 16751 KEVIN VAUGHT Ref002448994 09/21/15 UB Refund Cst #0000195599 40.80 40.80 2044198 09/16/15 05840 KIRK PAVING INC 5940 08/27/15 ASPHALT CONCRETE PAVING 21,412.00 21,412.00 2044141 09/09/15 16735 KRISTIN DELGADO Ref002448836 09/04/15 UB Refund Cst #0000213784 22.83 22.83 2044042 08/26/15 12843 LAWTON GROUP, THE 52109 08/21/15 DROUGHT INTERNSHIP AGREEMENT (8/10/15-8/12/15)348.00 348.00 2044199 09/16/15 12843 LAWTON GROUP, THE 52144 09/11/15 INTERNSHIP AGREEMENT (8/31/15-9/6/15)290.00 290.00 2044142 09/09/15 12843 LAWTON GROUP, THE 52117 08/28/15 DROUGHT INTERNSHIP AGREEMENT (8/17/15-8/19/15)326.25 52124 08/28/15 INTERNSHIP AGREEMENT (8/17/15-8/23/15)304.50 52132 09/04/15 DROUGHT INTERNSHIP AGREEMENT (8/24/15-8/26/15)304.50 52138 09/04/15 INTERNSHIP AGREEMENT (8/24/15-8/26/15)290.00 2044247 09/23/15 12843 LAWTON GROUP, THE 52150 09/11/15 DROUGHT INTERNSHIP AGREEMENT (8/31/15-9/2/15)348.00 52159 09/18/15 INTERNSHIP AGREEMENT (9/8/15-9/13/15)290.00 52165 09/18/15 DROUGHT INTERNSHIP AGREEMENT (9/8/15-9/9/15)232.00 2044043 08/26/15 16685 LORENA TORRES Ref002447884 08/21/15 UB Refund Cst #0000207401 6.76 6.76 2044044 08/26/15 16676 LUIS RIOS MARTINEZ Ref002447875 08/21/15 UB Refund Cst #0000143175 11.25 11.25 2044143 09/09/15 16722 MABRY RIDDLE Ref002448822 09/04/15 UB Refund Cst #0000046415 35.10 35.10 2044045 08/26/15 16674 MAN CHI WONG Ref002447872 08/21/15 UB Refund Cst #0000031155 19.84 19.84 2044144 09/09/15 16738 MARGARET BENSON Ref002448839 09/04/15 UB Refund Cst #0000214311 39.66 39.66 2044046 08/26/15 16688 MARNET LOPEZ Ref002447887 08/21/15 UB Refund Cst #0000208810 144.00 144.00 2044248 09/23/15 16688 MARNET LOPEZ Ref002449000 09/21/15 UB Refund Cst #0000208810 143.64 143.64 2044145 09/09/15 16726 MARTHA IBARRA Ref002448826 09/04/15 UB Refund Cst #0000074246 137.52 137.52 2044097 09/02/15 02882 MAYER REPROGRAPHICS INC 0095405IN 08/19/15 REPROGRAPHIC SERVICES 1,194.49 1,194.49 2044200 09/16/15 02882 MAYER REPROGRAPHICS INC 0095726IN 09/03/15 REPROGRAPHIC SERVICES 95.00 95.00 2044146 09/09/15 02882 MAYER REPROGRAPHICS INC 0095283IN 08/13/15 REPROGRAPHIC SERVICES 270.00 270.00 2044249 09/23/15 02882 MAYER REPROGRAPHICS INC 0095702IN 09/03/15 REPROGRAPHIC SERVICES 1,088.74 0095721IN 09/03/15 REPROGRAPHIC SERVICES 578.44 Page 7 of 13 Check #Check Total CHECK REGISTER Otay Water District Date Range: 8/20/2015 - 9/23/2015 Date Vendor#Vendor Name Invoice Inv. Date Description Amount 1,224.59 1,186.46 2044098 09/02/15 01183 MCMASTER-CARR SUPPLY CO 664327 08/14/15 CLARIFIER PARTS 1,524.92 1,524.92 2044250 09/23/15 08403 MCR TECHNOLOGIES INC 34902 08/19/15 LEVEL TRANSDUCER 660.53 660.53 2044201 09/16/15 16608 MICHAEL BAKER INT'L INC 915446 08/20/15 870-2 PS INSPECTION SERVICES (ENDING 8/2/15)5,035.00 5,035.00 2044099 09/02/15 11876 MICHAEL D KEAGY REAL ESTATE 1123 08/07/15 APPRAISAL SERVICES (ENDING 7/31/15)6,500.00 6,500.00 2044100 09/02/15 00237 MISSION JANITORIAL & ABRASIVE 47289700 08/05/15 JANITORIAL SUPPLIES 2,099.49 2,099.49 2044147 09/09/15 16613 MISSION RESOURCE CONSERVATION 356 09/02/15 HOME WATER USE EVALUATION 2,250.00 2,250.00 2044101 09/02/15 15136 MISSION UNIFORM SERVICE 500649165 08/04/15 UNIFORM SERVICES 401.90 500694546 08/11/15 UNIFORM SERVICES 401.13 500685125 08/10/15 UNIFORM SERVICES 100.14 500730881 08/17/15 UNIFORM SERVICES 100.14 500649164 08/04/15 UNIFORM SERVICES 99.32 500694545 08/11/15 UNIFORM SERVICES 99.32 500686204 08/11/15 UNIFORM SERVICES 10.00 500686202 08/11/15 UNIFORM SERVICES 6.32 500686203 08/11/15 UNIFORM SERVICES 6.32 2044202 09/16/15 15136 MISSION UNIFORM SERVICE 500784063 08/25/15 UNIFORM SERVICES 403.63 500738611 08/18/15 UNIFORM SERVICES 401.13 500738610 08/18/15 UNIFORM SERVICES 105.06 500774837 08/24/15 UNIFORM SERVICES 100.14 500819623 08/31/15 UNIFORM SERVICES 100.14 500784062 08/25/15 UNIFORM SERVICES 76.36 2044251 09/23/15 16755 NATI ANNE QUERO Ref002448998 09/21/15 UB Refund Cst #0000206446 23.46 23.46 2044047 08/26/15 16255 NATIONWIDE RETIREMENT Ben2447926 08/27/15 BI-WEEKLY DEFERRED COMP PLAN 8,728.27 8,728.27 2044148 09/09/15 16255 NATIONWIDE RETIREMENT Ben2448860 09/10/15 BI-WEEKLY DEFERRED COMP PLAN 8,006.12 8,006.12 2044252 09/23/15 16255 NATIONWIDE RETIREMENT Ben2449051 09/24/15 BI-WEEKLY DEFERRED COMP PLAN 8,006.12 8,006.12 2044102 09/02/15 14856 NEXUS IS INC JC659819 08/05/15 SMARTNET RENEWAL 28,955.01 28,955.01 2044103 09/02/15 16505 NIGHTCLUBPOOL LLC 719052 08/14/15 MOBILE APPLICATION 3,000.00 3,000.00 2044253 09/23/15 16757 NINA JOHNSON Ref002449001 09/21/15 UB Refund Cst #0000213996 18.68 18.68 2044104 09/02/15 16607 NINTEX USA LLC INV009684 08/07/15 SOFTWARE LICENSE (8/5/15-8/4/16)24,966.00 24,966.00 2044105 09/02/15 00510 OFFICE DEPOT INC 786414041001 08/12/15 OFFICE SUPPLIES 189.51 Page 8 of 13 Check #Check Total CHECK REGISTER Otay Water District Date Range: 8/20/2015 - 9/23/2015 Date Vendor#Vendor Name Invoice Inv. Date Description Amount 440.75 4,285.44 2044105 09/02/15 00510 OFFICE DEPOT INC 786414041001 08/12/15 OFFICE SUPPLIES 189.51 781214465001 07/21/15 OFFICE SUPPLIES 125.26 781227745001 07/17/15 OFFICE SUPPLIES 68.95 779431498001 07/10/15 OFFICE SUPPLIES 24.33 781214285001 07/17/15 OFFICE SUPPLIES 24.28 873998770001 08/05/15 OFFICE SUPPLIES 7.11 783998771001 08/05/15 OFFICE SUPPLIES 1.31 2044149 09/09/15 15856 OLYMPUS AND ASSOCIATES INC 8B 08/06/15 RESERVOIR COATING (ENDING 7/31/15)24,334.24 24,334.24 2044106 09/02/15 15856 OLYMPUS AND ASSOCIATES INC 8A 08/06/15 RESERVOIR COATING (ENDING 7/31/15)74,210.06 74,210.06 2044203 09/16/15 13115 ONESOURCE DISTRIBUTORS LLC S4841008003 08/31/15 ROCKWELL TECHSUPPORT (8/19/15-8/18/16)758.00 758.00 2044254 09/23/15 16754 OTAY RANCH THIRTEEN LLC Ref002448997 09/21/15 UB Refund Cst #0000205969 1,419.04 1,419.04 2044204 09/16/15 01002 PACIFIC PIPELINE SUPPLY 303650 08/19/15 INVENTORY 3,272.11 3,272.11 2044107 09/02/15 01002 PACIFIC PIPELINE SUPPLY 303381 08/04/15 INVENTORY 3,214.08 303512 08/12/15 INVENTORY 1,071.36 2044205 09/16/15 05497 PAYPAL INC 43854120 08/31/15 PHONE PAYMENT SVCS (AUG 2015)54.10 54.10 2044255 09/23/15 00137 PETTY CASH CUSTODIAN 092115 09/21/15 PETTY CASH REIMBURSEMENT 870.95 870.95 2044256 09/23/15 16749 PHILOMENA SEFRANEK Ref002448992 09/21/15 UB Refund Cst #0000053695 35.21 35.21 2044048 08/26/15 16673 PHYLLIS ROBERSHAW Ref002447871 08/21/15 UB Refund Cst #0000027328 37.15 37.15 2044150 09/09/15 01715 PORRAS, PEDRO 102515102915 09/08/15 TRAVEL EXPENSE REIMB (10/25/15-10/29/15)752.00 752.00 2044151 09/09/15 03351 POSADA, ROD 083115090415 08/31/15 REGISTRATION FEE REIMB (8/31/15-9/4/15)500.00 500.00 2044049 08/26/15 16698 PREMIER PAVING INC Ref002447897 08/21/15 UB Refund Cst #0000221723 1,710.72 1,710.72 2044206 09/16/15 01151 PRES-TECH MANUFACTURER'S 83161 08/18/15 PIPE & CABLE LOCATOR 343.71 343.71 2044108 09/02/15 01151 PRES-TECH MANUFACTURER'S 8316 08/13/15 PIPE & CABLE LOCATOR 7,452.45 7,452.45 2044207 09/16/15 13059 PRIORITY BUILDING SERVICES 45242 08/01/15 JANITORIAL SERVICES (AUG 2015)3,924.48 3,924.48 2044208 09/16/15 03613 PSOMAS 109611 08/18/15 AS-NEEDED DESIGN (ENDING 7/31/15)65.00 65.00 2044209 09/16/15 00078 PUBLIC EMPLOYEES RET SYSTEM Ben2448862 09/10/15 BI-WEEKLY PERS CONTRIBUTION 187,891.16 187,891.16 2044109 09/02/15 00078 PUBLIC EMPLOYEES RET SYSTEM Ben2447928 08/27/15 BI-WEEKLY PERS CONTRIBUTION 189,324.76 189,324.76 2044210 09/16/15 16133 R J SAFETY SUPPLY CO INC 33898902 08/18/15 SAFETY SUPPLIES 275.61 275.61 2044257 09/23/15 16763 REAL ACQUISITION SO CAL INC Ref002449007 09/21/15 UB Refund Cst #0000216379 33.06 33.06Page 9 of 13 Check #Check Total CHECK REGISTER Otay Water District Date Range: 8/20/2015 - 9/23/2015 Date Vendor#Vendor Name Invoice Inv. Date Description Amount 37,957.00 158.40 130,615.13 123,823.85 2044257 09/23/15 16763 REAL ACQUISITION SO CAL INC Ref002449007 09/21/15 UB Refund Cst #0000216379 33.06 33.06 2044152 09/09/15 15647 RFYEAGER ENGINEERING LLC 15119 08/10/15 CORROSION/COATING INSPECTION P2542 (JULY 2015)21,857.00 15128 08/14/15 CORROSION/COATING INSPECTION P2535 (JULY 2015)16,100.00 2044050 08/26/15 16561 RICHARD MILLER Ref002447873 08/21/15 UB Refund Cst #0000045031 60.00 60.00 2044110 09/02/15 08972 RICK ENGINEERING COMPANY 0042476 04/22/15 CAMPO ROAD SUPPORT SERVICES (2/28/15-3/27/15)23,117.14 23,117.14 2044211 09/16/15 08972 RICK ENGINEERING COMPANY 0044240 08/20/15 CAMPO ROAD SUPPORT (7/1/15-7/31/15)73,171.49 73,171.49 2044212 09/16/15 00521 RICK POST WELD & WET TAPPING 11002 08/24/15 WELDING AT LOPS (8/20/15)1,432.50 1,432.50 2044213 09/16/15 04542 ROBAK, MARK 031615083115 09/09/15 MILEAGE REIMBURSEMENT (3/16/15-8/31/15)3.45 3.45 2044153 09/09/15 16727 ROBERT NAVARRO Ref002448828 09/04/15 UB Refund Cst #0000085296 47.56 47.56 2044154 09/09/15 14470 RUNGA LI 6462090315 09/03/15 CUSTOMER REFUND 75.00 75.00 2044111 09/02/15 12470 SAN DIEGO BUSINESS JOURNAL SD529180 08/17/15 SUBSCRIPTION RENEWAL 89.00 89.00 2044155 09/09/15 02586 SAN DIEGO COUNTY ASSESSOR 201504200 09/02/15 ASSESSOR DATA (8/4/15)125.00 125.00 2044051 08/26/15 02586 SAN DIEGO COUNTY ASSESSOR 042015 04/20/15 RECORDED MAPS 498.00 498.00 2044052 08/26/15 02586 SAN DIEGO COUNTY ASSESSOR 201504143 08/06/15 ASSESSOR DATA (7/6/15)125.00 125.00 2044156 09/09/15 03752 SAN DIEGO COUNTY SHERIFF Ben2448870 09/10/15 BI-WEEKLY PAYROLL DEDUCTION 288.56 288.56 2044053 08/26/15 03752 SAN DIEGO COUNTY SHERIFF Ben2447936 08/27/15 BI-WEEKLY PAYROLL DEDUCTION 460.90 460.90 2044214 09/16/15 00003 SAN DIEGO COUNTY WATER AUTH 0000001278 08/24/15 MWD SCWS - HEWS 720.61 720.61 2044215 09/16/15 00247 SAN DIEGO DAILY TRANSCRIPT 522363 08/18/15 BID ADVERTISEMENT 94.05 523701 08/27/15 BID ADVERTISEMENT 64.35 2044112 09/02/15 00121 SAN DIEGO GAS & ELECTRIC 082615 08/26/15 UTILITY EXPENSES (MONTHLY)64,363.06 082515 08/25/15 UTILITY EXPENSES (MONTHLY)34,229.37 081915a 08/19/15 UTILITY EXPENSES (MONTHLY)30,919.54 082415 08/24/15 UTILITY EXPENSES (MONTHLY)1,103.16 2044054 08/26/15 00121 SAN DIEGO GAS & ELECTRIC 081915 08/19/15 UTILITY EXPENSES (MONTHLY)7,239.60 7,239.60 2044216 09/16/15 00121 SAN DIEGO GAS & ELECTRIC 090215 09/02/15 UTILITY EXPENSES (MONTHLY)94,225.76 082415a 08/24/15 UTILITY EXPENSES (MONTHLY)23,682.77 082715 08/27/15 UTILITY EXPENSES (MONTHLY)5,866.96 090315 09/03/15 UTILITY EXPENSES (MONTHLY)48.36 2044055 08/26/15 16695 SARA PHILLIPS Ref002447894 08/21/15 UB Refund Cst #0000214523 43.80 43.80 Page 10 of 13 Check #Check Total CHECK REGISTER Otay Water District Date Range: 8/20/2015 - 9/23/2015 Date Vendor#Vendor Name Invoice Inv. Date Description Amount 2044055 08/26/15 16695 SARA PHILLIPS Ref002447894 08/21/15 UB Refund Cst #0000214523 43.80 43.80 2044056 08/26/15 16677 SCOTT BECK Ref002447876 08/21/15 UB Refund Cst #0000176377 5.50 5.50 2044157 09/09/15 16737 SHARLA JUCUTAN Ref002448838 09/04/15 UB Refund Cst #0000214229 14.85 14.85 2044057 08/26/15 16686 SIEMPRE VIVA ROAD DEV LLLP Ref002447885 08/21/15 UB Refund Cst #0000207617 1,181.57 1,181.57 2044258 09/23/15 13327 SILVA-SILVA INTERNATIONAL 1509 09/01/15 DESAL PROJ CONSULTANT (AUG 2015)4,000.00 4,000.00 2044113 09/02/15 05755 STATE WATER RESOURCES 5103082715 08/27/15 CERTIFICATION RENEWAL 90.00 90.00 2044259 09/23/15 16750 STEPHANIE INOUYE Ref002448993 09/21/15 UB Refund Cst #0000184891 27.45 27.45 2044158 09/09/15 16724 STEVE JOHNSTON Ref002448824 09/04/15 UB Refund Cst #0000062813 744.92 744.92 2044114 09/02/15 12809 STUTZ ARTIANO SHINOFF 211352 08/26/15 LEGAL SERVICES (JULY 2015)18,891.41 18,891.41 2044260 09/23/15 15974 SUN LIFE FINANCIAL Ben2449049 09/24/15 MONTHLY CONTRIBUTION TO LTD 5,052.75 5,052.75 2044058 08/26/15 15974 SUN LIFE FINANCIAL Ben2447924 08/27/15 MONTHLY CONTRIBUTION TO LTD 5,041.44 5,041.44 2044059 08/26/15 16693 SUNDT CONSTRUCTION Ref002447892 08/21/15 UB Refund Cst #0000214091 1,927.53 1,927.53 2044159 09/09/15 16733 SUNDT CONSTRUCTION Ref002448834 09/04/15 UB Refund Cst #0000205862 5,059.51 5,059.51 2044160 09/09/15 16736 SUNDT CONSTRUCTION Ref002448837 09/04/15 UB Refund Cst #0000214089 1,688.36 1,688.36 2044060 08/26/15 16675 SUSAN FOSTER Ref002447874 08/21/15 UB Refund Cst #0000063826 16.41 16.41 2044161 09/09/15 14576 SWIATKOWSKI, KEITH 082715 09/04/15 SAFETY BOOT REIMBURSEMENT 107.99 107.99 2044115 09/02/15 03770 TEAMAN RAMIREZ & SMITH INC 206272839 08/06/15 AUDIT SERVICES FOR FY 2015 (THRU 7/31/15)10,000.00 10,000.00 2044162 09/09/15 15926 TEXAS CHILD SUPPORT UNIT Ben2448876 09/10/15 BI-WEEKLY PAYROLL DEDUCTION 184.61 184.61 2044061 08/26/15 15926 TEXAS CHILD SUPPORT UNIT Ben2447942 08/27/15 BI-WEEKLY PAYROLL DEDUCTION 184.61 184.61 2044261 09/23/15 15926 TEXAS CHILD SUPPORT UNIT Ben2449065 09/24/15 BI-WEEKLY PAYROLL DEDUCTION 184.61 184.61 2044163 09/09/15 02498 THOMPSON, CHAD 082515 09/04/15 SAFETY BOOT REIMBURSEMENT 147.99 147.99 2044116 09/02/15 15398 TIMMONS GROUP INC 171875 08/11/15 CONSULTANT SERVICES (THRU 7/31/15)25,857.20 25,857.20 2044164 09/09/15 16725 TODD PERRY Ref002448825 09/04/15 UB Refund Cst #0000065756 79.40 79.40 2044165 09/09/15 16728 TOMAS SMITH-MARTINEZ Ref002448829 09/04/15 UB Refund Cst #0000089890 21.68 21.68 2044262 09/23/15 16767 TURNER CONSTRUCTION Ref002449011 09/21/15 UB Refund Cst #0000217396 1,879.69 1,879.69 2044263 09/23/15 03261 TYLER TECHNOLOGIES INC 045142880 08/31/15 CASHIERING SOFTWARE 25,600.00 25,600.00 Page 11 of 13 Check #Check Total CHECK REGISTER Otay Water District Date Range: 8/20/2015 - 9/23/2015 Date Vendor#Vendor Name Invoice Inv. Date Description Amount 319.97 178.15 62,958.68 430.19 7,045.38 26,642.14 2044217 09/16/15 15675 UNITED SITE SERVICES INC 1143241268 08/25/15 PORTABLE TOILET RENTAL (8/21/15-9/17/15)80.03 1143241266 08/25/15 PORTABLE TOILET RENTAL (8/21/15-9/17/15)79.98 1143241265 08/25/15 PORTABLE TOILET RENTAL (8/22/15-9/18/15)79.98 1143241267 08/25/15 PORTABLE TOILET RENTAL (8/21/15-9/17/15)79.98 2044117 09/02/15 15675 UNITED SITE SERVICES INC 1143216963 08/13/15 PORTABLE TOILET RENTAL (8/13/15-9/9/15)98.17 1143220996 08/15/15 PORTABLE TOILET RENTAL (8/14/15-9/10/15)79.98 2044062 08/26/15 15675 UNITED SITE SERVICES INC 1143201771 08/12/15 PORTABLE TOILET RENTAL (8/5/15-9/1/15)79.98 79.98 2044264 09/23/15 15675 UNITED SITE SERVICES INC 1143275421 09/08/15 PORTABLE TOILET RENTAL (9/2/15-9/29/15)79.98 79.98 2044118 09/02/15 07674 US BANK CC20150824131 08/24/15 CAL CARD EXPENSES (MONTHLY)62,958.68 2044218 09/16/15 06829 US SECURITY ASSOCIATES INC 196732 08/31/15 PATROLLING SERVICES (AUG 2015)175.85 175.85 2044265 09/23/15 01095 VANTAGEPOINT TRANSFER AGENTS Ben2449057 09/24/15 BI-WEEKLY DEFERRED COMP PLAN 12,988.17 12,988.17 2044063 08/26/15 01095 VANTAGEPOINT TRANSFER AGENTS Ben2447932 08/27/15 BI-WEEKLY DEFERRED COMP PLAN 14,074.89 14,074.89 2044166 09/09/15 01095 VANTAGEPOINT TRANSFER AGENTS Ben2448866 09/10/15 BI-WEEKLY DEFERRED COMP PLAN 14,979.54 14,979.54 2044064 08/26/15 06414 VANTAGEPOINT TRANSFER AGENTS Ben2447934 08/27/15 BI-WEEKLY 401A PLAN 945.77 945.77 2044167 09/09/15 06414 VANTAGEPOINT TRANSFER AGENTS Ben2448868 09/10/15 BI-WEEKLY 401A PLAN 745.77 745.77 2044266 09/23/15 06414 VANTAGEPOINT TRANSFER AGENTS Ben2449059 09/24/15 BI-WEEKLY 401A PLAN 745.77 745.77 2044119 09/02/15 03329 VERIZON WIRELESS 9751035328 08/21/15 CELLULAR & WIRELESS SVCS (7/22/15-8/21/15)349.42 9751035330 08/21/15 CELLULAR & WIRELESS SVCS (7/31/15-8/21/15)80.77 2044168 09/09/15 03329 VERIZON WIRELESS 9751035322 08/21/15 CELLULAR & WIRELESS SVCS (7/22/15-8/21/15)5,295.14 9751035326 08/21/15 CELLULAR & WIRELESS SVCS (7/22/15-8/21/15)1,180.84 9751035327 08/21/15 CELLULAR & WIRELESS SVCS (7/22/15-8/21/15)569.40 2044120 09/02/15 15807 WATCHLIGHT CORPORATION, THE 435513 08/15/15 MONITORING SERVICES (SEPT 2015)1,333.92 1,333.92 2044219 09/16/15 15807 WATCHLIGHT CORPORATION, THE 436587 08/31/15 SECURITY AND ACCESS CONTROL 16,217.90 436159 08/21/15 SECURITY AND ACCESS CONTROL 10,152.24 436158 08/21/15 MONITORING SERVICES 272.00 2044065 08/26/15 14879 WATER CONSERVATION GARDEN 1149 06/22/15 GARDEN COSTS (1ST QTR FY 2015-2016)24,405.50 24,405.50 2044066 08/26/15 15726 WATER SYSTEMS CONSULTING INC 1512 07/31/15 HYDRAULIC MODELING (ENDING 7/31/15)4,141.50 4,141.50 2044121 09/02/15 03781 WATTON, MARK 070115080815 08/26/15 TRAVEL EXPENSE REIMB (7/1/15-8/8/15)678.58 678.58 2044067 08/26/15 01343 WE GOT YA PEST CONTROL 98059 07/14/15 BEE REMOVAL 115.00Page 12 of 13 Check #Check Total CHECK REGISTER Otay Water District Date Range: 8/20/2015 - 9/23/2015 Date Vendor#Vendor Name Invoice Inv. Date Description Amount 230.00 2044067 08/26/15 01343 WE GOT YA PEST CONTROL 98059 07/14/15 BEE REMOVAL 115.00 97882 07/08/15 BEE REMOVAL 115.00 2044267 09/23/15 16766 WEST COAST GENERAL CORP Ref002449010 09/21/15 UB Refund Cst #0000217165 1,792.50 1,792.50 2044068 08/26/15 16696 WILLIAM CLARKE TRUST Ref002447895 08/21/15 UB Refund Cst #0000214631 51.22 51.22 2044069 08/26/15 16682 YRASEMA LUJAN Ref002447881 08/21/15 UB Refund Cst #0000205278 23.59 23.59 Amount Pd Total:1,734,402.36 Check Grand Total:1,734,402.36 Page 13 of 13