HomeMy WebLinkAbout01-06-16 Board Packet 1
OTAY WATER DISTRICT
BOARD OF DIRECTORS MEETING
DISTRICT BOARDROOM
2554 SWEETWATER SPRINGS BOULEVARD
SPRING VALLEY, CALIFORNIA
WEDNESDAY
January 6, 2016
3:30 P.M.
AGENDA
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. APPROVAL OF AGENDA
4. PRESENTATION OF RECOGNITION PLAQUE TO BOARD PRESIDENT
5. ELECTION OF BOARD PRESIDENT
As per Chapter 2, Section 1.03.B, Procedure for Election, of the District’s Code of
Ordinances, the General Manager shall chair the proceedings for election of the
President. The newly-elected President shall assume office immediately and shall
chair the proceedings for the election of the Vice President and Treasurer.
6. ELECTION OF BOARD VICE PRESIDENT
7. ELECTION OF BOARD TREASURER
8. RECESS OTAY WATER DISTRICT BOARD MEETING
9. CONVENE OTAY WATER DISTRICT FINANCING AUTHORITY BOARD MEET-
ING
10. ROLL CALL
11. RE-AFFIRM OFFICERS OF THE OTAY WATER DISTRICT FINANCING AU-
THORITY
a) PRESIDENT
b) VICE-PRESIDENT
c) EXECUTIVE DIRECTOR
d) TREASURER/AUDITOR
e) SECRETARY
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12. ADJOURN OTAY WATER DISTRICT FINANCING AUTHORITY BOARD MEET-
ING
13. RECONVENE OTAY WATER DISTRICT BOARD MEETING
14. APPROVE THE MINUTES OF THE BOARD MEETING OF JUNE 3, 2015 AND
OCTOBER 7, 2015
15. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC
TO SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE
BOARD'S JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA
16. PRESENTATION OF 2015 MILESTONE AWARD RECOGNIZING THE OTAY
WATER DISTRICT FOR UTILIZING TARGET SOLUTIONS TO HELP KEEP ITS
WORKFORCE SAFE SINCE 2000 (ADOLFO)
CONSENT CALENDAR
17. ITEMS TO BE ACTED UPON WITHOUT DISCUSSION, UNLESS A REQUEST
IS MADE BY A MEMBER OF THE BOARD OR THE PUBLIC TO DISCUSS A
PARTICULAR ITEM:
a) AWARD A CONSTRUCTION CONTRACT TO ADVANCED INDUSTRIAL
SERVICES, INC. FOR THE 980-1 RESERVOIR INTERIOR/EXTERIOR
COATINGS AND UPGRADES PROJECT IN AN AMOUNT NOT-TO-EX-
CEED $876,500
b) AWARD A PROFESSIONAL AS-NEEDED LAND SURVEYING SER-
VICES CONTRACT TO HUNSAKER AND ASSOCIATES SAN DIEGO,
INC. IN AN AMOUNT NOT-TO-EXCEED $175,000 FOR A PERIOD OF
THREE (3) FISCAL YEARS (FY 2016 THROUGH FY 2018, ENDING
JUNE 20, 2019)
c) APPROVE A PURCHASE ORDER TO ROCKWELL ENGINEERING AND
EQUIPMENT IN AN AMOUNT NOT-TO-EXCEED $326,160 FOR THE
PURCHASE OF TWO (2) REPLACEMENT PORTABLE WATER PUMPS
AND DECLARE THE TWO (2) OLDER PUMPS SURPLUS
ACTION ITEMS
18. FINANCE, ADMINISTRATION AND INFORMATION TECHNOLOGY
a) APPROVE A FINE OF $1,000 FOR METER TAMPERING AT 617 DIA-
MOND DRIVE IN CHULA VISTA (CAREY)
b) ADOPT ORDINANCE NO. 552 AMENDING APPENDIX A OF THE DIS-
TRICT’S CODE OF ORDINANCES WITH THE APPROVED WATER
RATE INCREASE TO BE EFFECTIVE ON MARCH 1, 2016 (BELL)
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c) REJECT THE CLAIM BY DONICE AND DONITA BLALOCK (KOEPPEN)
19. BOARD
a) DISCUSSION OF THE 2016 BOARD MEETING CALENDAR
INFORMATIONAL ITEM
20. THE FOLLOWING ITEMS ARE PROVIDED TO THE BOARD FOR INFORMA-
TIONAL PURPOSES ONLY. NO ACTION IS REQUIRED ON THE FOLLOWING
AGENDA ITEMS:
a) FIRST QUARTER OF FISCAL YEAR 2016 CAPITAL IMPROVEMENT
PROGRAM UPDATE REPORT (MARTIN)
b) REVIEW THE LATEST ACTUARIAL REPORT AND THE ACTUARIAL
EVALUATION DETERMINING THE NET COST OR SAVINGS OF THE
OTHER POST EMPLOYMENT BENEFIT PLAN ENHANCEMENT VER-
SUS THE INCREASED EMPLOYEE CONTRIBUTIONS TO PERS
(KOEPPEN)
REPORTS
21. GENERAL MANAGER’S REPORT
a) SAN DIEGO COUNTY WATER AUTHORITY UPDATE
22. DIRECTORS' REPORTS/REQUESTS
23. PRESIDENT’S REPORT/REQUESTS
RECESS TO CLOSED SESSION
24. CLOSED SESSION
a) CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section
54956.9:
1 CASE
b) CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
[GOVERNMENT CODE §54956.9]
PATRICIA MOSS v. OTAY WATER DISTRICT, et. al.; CASE NO. 37-2014-
00005818-CU-OE-CTL
RETURN TO OPEN SESSION
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25. REPORT ON ANY ACTIONS TAKEN IN CLOSED SESSION. THE BOARD
MAY ALSO TAKE ACTION ON ANY ITEMS POSTED IN CLOSED SESSION
26. ADJOURNMENT
All items appearing on this agenda, whether or not expressly listed for action, may be
deliberated and may be subject to action by the Board.
The Agenda, and any attachments containing written information, are available at the
District’s website at www.otaywater.gov. Written changes to any items to be considered
at the open meeting, or to any attachments, will be posted on the District’s website.
Copies of the Agenda and all attachments are also available through the District
Secretary by contacting her at (619) 670-2280.
If you have any disability which would require accommodation in order to enable you to
participate in this meeting, please call the District Secretary at (619) 670-2280 at least
24 hours prior to the meeting.
Certification of Posting
I certify that on December 30, 2015, I posted a copy of the foregoing agenda
near the regular meeting place of the Board of Directors of Otay Water District, said
time being at least 72 hours in advance of the regular meeting of the Board of Directors
(Government Code Section §54954.2).
Executed at Spring Valley, California on December 30, 2015.
/s/ Susan Cruz, District Secretary
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MINUTES OF THE
BOARD OF DIRECTORS MEETING OF THE
OTAY WATER DISTRICT
June 3, 2015
1. The meeting was called to order by President Lopez at 3:35 p.m.
2. ROLL CALL
Directors Present: Croucher, Lopez, Robak, Smith and Thompson
Staff Present: General Manager Mark Watton, General Counsel Dan
Shinoff, Asst. General Manager German Alvarez, Chief of
Engineering Rod Posada, Chief Financial Officer Joe
Beachem, Chief of Information Technology Geoff Stevens,
Chief of Operations Pedro Porras, Asst. Chief of
Administration and Information Technology Adolfo Segura,
Asst. Chief of Operations Jose Martinez, District Secretary
Susan Cruz and others per attached list.
3. PLEDGE OF ALLEGIANCE
4. APPROVAL OF AGENDA
A motion was made by Director Croucher, and seconded by President Lopez and
carried with the following vote:
Ayes: Directors Croucher, Lopez, Robak, Smith and Thompson
Noes: None
Abstain: None
Absent: None
to approve the agenda.
5. APPROVE THE MINUTES OF THE SPECIAL BOARD MEETING OF APRIL 1,
2015
A motion was made by Director Croucher, seconded by Director Thompson and
carried with the following vote:
Ayes: Directors Croucher, Lopez, Robak, Smith and Thompson
Noes: None
Abstain: None
Absent: None
to approve the minutes of the special board meeting of April 1, 2015.
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6. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC
TO SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE
BOARD'S JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA
No one wished to be heard.
CONSENT CALENDAR
7. ITEMS TO BE ACTED UPON WITHOUT DISCUSSION, UNLESS A REQUEST
IS MADE BY A MEMBER OF THE BOARD OR THE PUBLIC TO DISCUSS A
PARTICULAR ITEM:
A motion was made by Director Croucher, seconded by Director Thompson and
carried with the following vote:
Ayes: Directors Croucher, Lopez, Robak, Smith and Thompson
Noes: None
Abstain: None
Absent: None
to approve the following consent calendar item:
a) APPROVE AN AGREEMENT WITH KIRK PAVING IN AN AMOUNT NOT-
TO-EXCEED $200,000 FOR AS-NEEDED ASPHALT PAVING
SERVICES FROM JULY 1, 2015 THROUGH JUNE 30, 2016
b) AWARD A CONTRACT TO WATCHLIGHT CORPORATION FOR THE
ENTERPRISE PHYSICAL SECURITY AND ACCESS CONTROL,
EQUIPMENT MAINTENANCE, AND AS-NEEDED SERVICES IN AN
AMOUNT NOT-TO-EXCEED $500,000 FOR FISCAL YEARS 2016 AND
2017 ($250,000 PER FISCAL YEAR) WITH A CONTRACTUAL END
DATE OF JUNE 30, 2017
ACTION ITEMS
8. FINANCE, ADMINISTRATION AND COMMUNICATIONS
a) ADOPT RESOLUTION NO. 4290 TO APPROVE THE FISCAL YEAR
2015-2016 OPERATING AND CAPITAL BUDGET; APPROVE FUND
TRANSFERS FOR POTABLE, RECYCLED, AND SEWER; APPROVE
WATER AND SEWER RATE CHANGES ON ALL BILLINGS THAT
BEGIN IN CALENDAR YEAR 2016 (THIS MAY INCLUDE SOME
SERVICES PROVIDED IN DECEMBER 2015); ADOPT THE SALARY
SCHEDULE; AND ADOPT ORDINANCE NO. 550 AMENDING THE
CODE OF ORDINANCES SECTION 25, CONDITIONS FOR WATER
SERVICE, SECTION 53, CONDITIONS FOR SEWER SERVICE, AND
APPENDIX A WITH THE PROPOSED WATER AND SEWER RATE
CHANGES; AND DIRECT STAFF TO SEND RATE INCREASE NOTICES
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Chief Financial Officer Joe Beachem indicated that at the May 19th Budget
Workshop, staff presented the details of the budget for FY 2016. Mr. Beachem
stated that the discussion at the workshop revolved around a proposed rate
increases of 5.4% or 5.8% for water. Staff prepared a 5.8% budget increase
option, which is on the dias for the board members to review. He presented how
various levels of Water Conservation (0% to 20% water conservation) would
impact the budget and the required rate increases (3.9% to 12%) to keep the
Debt Coverage Ratio at target (150%).
Mr. Beachem also reviewed staffs’ proposed changes to Sections 25, Conditions
for Water Service, and 53, Conditions for Sewer Service, of the District’s Code of
Ordinances. Staff proposes adding Section 25.03.B which adds CWA’s Supply
Reliability Charge and modifying Sections 53.02 and 53.03 by removing
references to ID4 and ID14. These IDs will be consolidated into ID18 effective
July 1, 2015. Also, modify Section 53.08.B.3 to include “1,000” which was
missing in the description section.
Mr. Beachem indicated that staff is recommending that the board:
o Adopt Resolution No. 4290 to approve:
FY 2016 Operating Budget of $89.1M (this reflects the 5.4%
increase option. The budget would be $89.2M if the board
chooses the 5.8% rate increase option).
FY 2016-2021 CIP Budget of 11.1M
Listing of Job Classifications and Salary Schedule
o Adopt Ordinance No. 550 to implement rate increases effective
January 1, 2016. This includes an update of Appendix A to reflect a
water rate increase of 5.4% and a sewer rate increase of $1.30 in
the residential system fee.
o Approve fund transfers
o Direct staff to mail out rate increase notices
Director Thompson requested that staff highlight the differences between
implementing a 5.4% versus a 5.8% rate increase.
Chief Financial Officer Joe Beachem indicated that staff researched several
areas that were sensitive when comparing the differences between a 5.4% and
5.8% rate increase. One area that staff compared was the debt coverage ratio
(DCR) where the target is 150%, which is as follows:
FY 2016 5.4%= 123% DCR and 5.8% = 124% DCR
(because the District is only collecting 6 months of the
increase in the 1st year)
FY 2017 5.4%= 140% DCR and 5.8%= 144% DCR
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(because the District is collecting a full year of the rate
increase)
FY 2018 5.4%= 150% and 5.8%= 158%
(collecting a full year of the rate increase)
Chief Financial Officer Joe Beachem also indicated that staff looked into
conservation and how much conservation the District could withstand with a rate
increase of 5.4% versus 5.8%. Staff determined that the District could withstand
17.2% conservation if a rate increase of 5.4% were implemented. The District
could withstand an additional .5% water savings (17.7% conservation) if a rate
increase of 5.8% was implemented.
Mr. Beachem also discussed the impact to the District’s reserves. He indicated
that reserves increase annually and in the first year the difference in reserves
would be approximately $100,000 and $448,000 in the second year if a 5.4% rate
increase was implemented versus a 5.8% rate increase. In the third year, the
District would drop below its reserve target, but would not drop as significantly if
a 5.8% rate increase were implemented. Instead of dropping $3.6 million with a
rate increase of 5.4%, the District would drop $2.8M below its reserve target. He
stated the District would recover more quickly with a 5.8% increase.
He indicated that staff also looked at the impact of the increase (5.4% versus
5.8%) on future rate increases. He stated that instead of a projected 5.4%
increase in the next three years, the District could drop its rate increase to 5.1%
in the second and third year if everything held constant.
Director Smith inquired how much reserves the District is using annually. Chief
Financial Officer Beachem indicated that he would need to reference the budget
book, but the District would be approximately $3.5 million off target in the third
year with a 5.4% rate increase and about $2.8 million off target with a 5.8% rate
increase. He noted that in both cases, however, the District would still be above
the minimum reserve requirements and would still be in compliance with its
policy.
In response to another question from Director Smith, Mr. Beachem stated that
the District has multiple reserve targets because the District has several reserve
funds. The Construction Reserve target is 50% of next year’s construction costs
because time is needed to issue debt. The target for the Operating Reserve is 3
months of operating expenses, and the target on the Replacement Reserve is 3-
4% of overall asset value. It was indicated that the District is below the target in
its third, fourth and fifth year, but never below its minimum. In its sixth year, the
District recovers and its reserves will be back on target.
Director Thompson commented that the District should consider the 5.8% rate
increase because of the financial risk that would be caused by possible high
conservation levels.
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Director Croucher agreed with Director Thompson in considering a 5.8% rate
increase. He indicated that a CWA board member once joked that CWA was so
successful in holding rates back at MWD that CWA was rewarded with a couple
years of double-digit rate increases as we did not implement increases at MWD
when they were needed and it thus, “it came back and bit us.”
Director Robak stated that the District should consider the 5.4% rate increase.
He believes the customers would like quality water delivered at the lowest
possible cost available.
Director Robak inquired about staff’s comment regarding a new Salary Schedule.
Chief Financial Officer Joe Beachem clarified that the Salary Schedule is not new
and is presented to the board annually with the budget, but it is new today as it
was not presented at the May 19th workshop. CalPERS requires that the Salary
Schedule be presented as part of their new reform laws.
In response to another inquiry from Director Robak regarding the County of San
Diego’s sewer service cost being 30% lower than the District, General Manager
Watton stated that various sewer districts were consolidated under the County of
San Diego along with the different reserves and that may be one of the reasons
for the 30% spread. He indicated that the District has talked to the County of
San Diego to share services, but they are not interested at this time. Mr. Watton
believes that if the District increased the number of its sewer customers by 4,000,
it would allow the District to spread its base costs over a larger customer base
and the District’s sewer cost would be closer to the County’s. General Manager
Watton also shared that the District has never cut its maintenance or
replacement reserves, and has never foregone any maintenance. The District
has a well-maintained system to avoid any spills.
In response to a question from Director Smith, General Manager Watton
indicated that the salary increase is based on the San Diego Consumer Price
Index (CPI). The CPI is 1.8% and the Memorandum of Understanding (MOU)
with the District’s employees has a 2% minimum increase. A 2% adjustment will
be implemented on July 1, 2015.
President Lopez indicated that he feels more comfortable with a cushion in the
budget with so many unknowns. He stated that there have been other District’s
that were not as prudent. He stated that he feels that it would be in the District’s
best interest to vote for the 5.8% increase.
Director Robak inquired what the difference would be between a rate increase of
5.4% versus 5.8%. Director Thompson indicated that a handout provided to the
board members indicated that the FY2016 Operating Budget would increase to
$89.23 million from $89.1 million, and the FY2016 CIP Budget would be
unchanged.
A motion was made by Director Smith, seconded by Director Thompson and
carried with the following vote:
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Ayes: Directors Croucher, Lopez, Robak, Smith and Thompson
Noes: None
Abstain: None
Absent: None
to approve a 5.8% increase and all staffs’ recommendations.
Director Smith inquired if other Districts have used price, such as increasing
rates 15%, in order to drive conservation. General Manager Watton stated that
he has not seen that with other Districts because of Proposition 218
requirements.
General Manager Watton indicated that should conservation be higher than
17%, the District would incorporate the impact of the conservation in the next
fiscal year’s budget.
b) ADOPT ORDINANCE NO. 551 WHICH DECLARES A STATE DROUGHT
EMERGENCY AND CALLS FOR MANDATORY CONSERVATION
MEASURES TO ACHIEVE MANDATED CONSERVATION TARGETS
Customer Service Manager Andre Carey indicated that staff is requesting that
the Board adopt Ordinance No. 551 declaring a state drought emergency and
calling for mandatory conservation measures to achieve mandated conservation
targets and implementing Section 40, State Drought Response, of the District’s
Code of Ordinances (Code). Please reference the Committee Action notes
attached to staff’s report (Attachment A) for the details of Ms. Carey’s report.
General Manager Watton discussed that the existing drought response program
is based on a water shortage declaration (Section 39, Water Shortage
Response Program, of the District’s Code); however, the State Governor’s
executive order is not a water shortage declaration, it is a conservation
declaration. He indicated that staff is requesting the implementation of Section
40, State Drought Response, to address State mandates and orders. Section
40 can also be amended as the Governor mandates are updated.
In response to a question from Director Smith, General Manager Watton stated
that Otay WD would be the first agency to adopt an ordinance that would
address the State mandates and orders for conservation. Staff feels that
Section 40 is more conducive to the District’s situation. The District’s attorney,
Richard Romero, indicated that the City of Del Rio is looking into adopting a
similar ordinance and General Manager Watton indicated that Yuima is looking
into a similar ordinance as well.
Director Gary Croucher stepped off the dais at 4:13 p.m.
In response to another question from Director Smith, staff indicated that Section
40.02.b indicates that if there were any inconsistencies between the restrictions
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and mandates of the Emergency Regulation, the more stringent requirement
shall apply. For example, the County Water Authority (CWA) has decided to go
to a 2-day watering schedule. This is more stringent than the District’s Level 2
Water Shortage Response which orders a 3-day watering schedule. The District,
therefore, has decided to be match CWA’s requirement.
Director Croucher returned to the dais at 4:15 p.m.
Legal Counsel Richard Romero indicated that Section 40.02.b allows the District
to comply with the more stringent limitations of the State or other agencies.
Director Thompson commented that the District’s jurisdiction has the most
developable area in the county and he believes that there is a need to adopt
Section 40 to clarify water shortage versus conservation for future
developments.
In response to several questions from Director Robak, General Manager Watton
indicated that the District’s Code of Ordinances indicates that a Level III Drought
Model “may” include a moratorium. Previously, the Code of Ordinance stated
that a Level III “shall” include a moratorium but this was changed last year. It
was also indicated by Mr. Watton that none of the agencies have imposed a
moratorium at this time.
A motion was made by Director Croucher, seconded by Director Thompson and
carried with the following vote:
Ayes: Directors Croucher, Lopez, Robak, Smith and Thompson
Noes: None
Abstain: None
Absent: None
to approve staffs’ recommendation.
9. BOARD
a) DISCUSSION OF THE 2015 BOARD MEETING CALENDAR
A motion was made by Director Croucher, seconded by Lopez and carried with
the following vote:
Ayes: Directors Croucher, Lopez, Robak, Smith and Thompson
Noes: None
Abstain: None
Absent: None
to move the July 1, 2015 regular board meeting to June 24, 2015.
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INFORMATIONAL ITEMS – THE FOLLOWING ITEM IS PROVIDED TO THE BOARD
FOR INFORMATIONAL PURPOSES ONLY. NO ACTION IS REQUIRED ON THE
FOLLOWING AGENDA ITEM:
10. INFORMATIONAL ITEMS – THE FOLLOWING ITEMS ARE PROVIDED TO
THE BOARD FOR INFORMATIONAL PURPOSES ONLY. NO ACTION IS
REQUIRED ON THE FOLLOWING AGENDA ITEMS:
a) THIRD QUARTER OF FISCAL YEAR 2015 CAPITAL IMPROVEMENT
PROGRAM REPORT
Engineering Manager Dan Martin provided an update on the District’s third
quarter of FY 2015 Capital Improvement Program. He indicated that the FY
2015 budget is divided into 73 projects totaling $10.6 million. The overall
expenditures through the third quarter are $5.6 million which is approximately
53% of the FY 2015 budget. Mr. Martin stated that the District is on track to
expend approximately 80% for this year’s CIP budget. Please reference the
Committee Action notes attached to staff’s report (Attachment A) for the details of
Mr. Martin’s report.
In response to a question from President Lopez, General Manager Watton stated
that the work on the Rancho Del Rey Project is complete and the project is now
on hold.
Director Robak inquired about using the District’s tanks for advertisement to
generate revenues. Legal Counsel Dan Shinoff stated that the District would
create an issue where the District would become an open forum. The District
cannot be selective on advertisements once it is opened up. He stated that if the
District wished to not allow negative/controversial advertisements, it would not be
insulated from litigation.
Director Gary Croucher stepped off the dais at 5:35 p.m.
Director Thompson stated that he liked Director Robak’s suggestion to use the
tanks for advertising and would be open to bringing back that idea for discussion
in the future. He believes that ratepayers have the right to have reasonable
revenues come in to offset the cost of providing water.
b) REPORT ON THE IMPLEMENTATION OF VARIOUS CONSERVATION
EFFORTS TO COMPLY WITH THE STATE WATER RESOURCES
CONTROL BOARD’S EMERGENCY CONSERVATION REGULATIONS
FOR POTABLE URBAN WATER USE
Customer Service Manager Andrea Carey reported that the State Board voted
on May 5th to implement statewide mandatory conservation targets for all urban
water suppliers. The District’s conservation target has been set at 20% of the
2013 use levels. Please reference the Committee Action notes attached to
staff’s report (Attachment A) for the details of Ms. Carey’s report.
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Ms. Carey presented the Water Waste Report application on the District’s
website. She explained the process for completing the Water Waste Report and
indicated that the reporting is confidential.
In response to a question from Director Smith, Ms. Carey indicated that since
September 1st, the District has had approximately 15 reports. In the past 6
months, the District has received approximately 50 water waste reports. She
indicated that Helix Water District receives about 100 waste water reports in a
week.
Director Croucher left the dais at 4:42 p.m.
Ms. Carey presented the District’s State Water Conservation Mandate Water
Savings Target Calculator and indicated that it is not yet available on the
District’s website. This application provides customers their 2013 usage and
their target for 2015. It also provides customers their 2014 usage and their 2015
usage to date.
Director Thompson inquired if it was possible to send the calculator to
customers via email. Communications Officer Armando Buelna stated that the
District intends to do so. It will also be accessible through the District’s website
on the Drought page; and it will be mentioned on Face Book, Twitter, and social
media.
Mr. Buelna indicated that on the dais are public outreach materials that staff
developed to inform customers of the 20% water use reduction goal. The
objective is to inform the customers of the mandates that are in place.
Director Croucher returned to the dais at 4:47 p.m.
Communications Officer Buelna also shared that when customers go to the
District’s website, the first thing they will see is the Drought information. He
indicated that an email regarding the mandates was sent to approximately
30,000 customers from May 27-29. For customers who did not have an email,
an auto-dial (approximately 16,000) campaign was performed from May 25-27
and then on May 30-31. The District is phasing in messages in batches of a few
1,000 to avoid the customer service staff receiving thousands of calls at one
time. District staff will continue to use all resources to inform customers of the
mandates to achieve the District’s targets. It was indicated that messages to
customers will be adjusted (increased/decreased) over time based on how much
conservation the District is achieving.
In response to a question from Director Croucher, Legal Counsel Shinoff stated
that he would research the confidentiality of the personal information of those
who report water waste under the California Public Records Act statute.
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In response to another question from Director Croucher, Customer Service
Manager Carey indicated that she will discuss with the District’s IT staff if there
is a way to allow an individual who submits a Water Waste Report to attach a
picture of where the water waste was observed. Ms. Carey also indicated that
she would look into the development of a possible App for mobile phones at
Director Croucher’s suggestion.
Director Thompson inquired if an email address is required for an individual to
submit a Waste Water Report. Ms. Carey stated the only requirement is that a
phone number be provided so staff could contact individuals if District staff is
unable to locate the site.
Legal Counsel indicated that individuals submitting a Waste Water Report would
have their name, phone number and address protected. Should there be a
public records request on who submitted a report, their information would be
redacted. It was also indicated by Ms. Carey that the District does not ask for
names at all.
Director Robak commented that Director Croucher had mentioned an App for
cell phones. He stated that he would like to see the App include an email with a
link to the District’s webpage. He also commented that the outreach materials
presented today were pretty solid. He stated, with regard to the material that
discusses eliminating unused turf, that he feels that the message should really
say “eliminate turf” and indicate why it should be eliminated. Director Robak
feels that the District needs to send a strong message to customers to get rid of
their lawns.
In response to Director Robak’s comments regarding eliminating lawns,
Communications Officer Buelna indicated that he understands that there are
customers who want to keep their lawns as they have children, pets, etc. Mr.
Buelna noted that if customers want to keep their lawns, there are other ways
they can conserve water and meet their goals. Mr. Buelna indicated that
messages will be tailored, as needed, to obtain more or less conservation from
customers.
Director Robak indicated that there are signs available stating that brown is the
new green, which he believes customers who have brown lawns could display
on their yards. Communications Officer Buelna indicated that the District does
have these signs and that Otay WD logo labels are being printed to place on
these signs before they are distributed to customers. The signs indicate, “When
in Drought.”
Director Thompson complimented Communications Officer Buelna and staff for
their work on the District’s Drought Outreach Program. He stated that he agrees
with Director Robak that the District should encourage customers to monitor
their irrigation system as it is one of the largest ways in which customers can
reduce their water use.
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Director Smith also complimented staff on their work and stated that their efforts
are a great start and a good approach. He indicated that the District will have to
wait to see how effective the Outreach Program is with customers. He
commented on the message on the door hangers, “Water waste is a violation
and could result in the disconnection of services and fines,” and indicated that
he felt that the message was harsh and that maybe the District could consider
softening the message. General Manager Watton stated that based on the
District’s history, customers are more responsive to a disconnect message and
are not too concerned with fines. The goal is to get their attention and provide
them some leeway before disconnecting their service.
Customer Service Manager Carey indicated that the District has received
approximately 300 phone calls in response to the robo-calls and emails that
were sent out to all customers. She also indicated that the vast majority of
callers are low water users. She stated that a letter will be sent to the District’s
top 10% users and commercial irrigation customers as it is believed that these
are the customers who could provide the needed water savings.
General Manager Mark Watton indicated that outreach materials and robo-calls
are in the process of being translated in Spanish.
Ms. Carey stated that staff is making changes to customer bills to include
customers’ 2013 use, which should help them meet their 20% savings target in
2015.
Director Croucher indicated that he would like to see in the District’s outreach
program, if there is some funds available, a pilot program to educate a group of
customers and providing them a Water Conservation Care Package. The care
package could be as simple as a bucket (shower bucket), sign to be placed on
toilets to encourage water savings, a car wash towel, information in
reprogramming their irrigation system, etc. The District can then track their
savings to see if it made a difference. Those customers that save more than
25%, maybe the District can reward them by spraying their brown lawn green
and placing a sign on their lawn indicating that they saved more than 25%.
Customer Service Manager Carey noted that CWA has added showing
customers how to reprogram their irrigation timers as part of the residential
audit. General Manager Watton also indicated that the District does plan on
utilizing CWA’s Intern Program as a resource.
In response to a question from Director Smith, General Manager Watton stated
that the District participates in several contests/scholarship programs that
involve children learning about water conservation. The programs include the
Water Conservation Garden’s Poster Contest, CSDA’s College Scholarship
Program, and the Water Conservation Garden Landscape Contest.
REPORTS
12
11. GENERAL MANAGER’S REPORT
General Manager Watton presented information from his report that included an
update on Safety and Security and noted that the board just approved Agenda
Item 6b, AWARD A CONTRACT TO WATCHLIGHT CORPORATION FOR THE
ENTERPRISE PHYSICAL SECURITY AND ACCESS CONTROL, EQUIPMENT
MAINTENANCE, AND AS-NEEDED SERVICES IN AN AMOUNT NOT-TO-
EXCEED $500,000 FOR FISCAL YEARS 2016 AND 2017 ($250,000 PER
FISCAL YEAR) WITH A CONTRACTUAL END DATE OF JUNE 30, 2017), which
will allow the District to enhance its alarm systems’ configuration and
components. Mr. Watton also shared updates on the new Mobile Payment
Platform, Metro TAC where the District will receive a refund of a little over
$500,000 from the city of San Diego, and an update on Southwestern College’s
plans to tie into the District’s recycled water system.
Director Smith inquired if the artifacts found at the site of the 927 Zone Force
Main Assessment and Repair project were found during the design phase.
General Manager Watton stated that they were not. The District had to stop work
on the project to allow for some biological assessments of bird nesting within the
area. While the assessments were being done, staff was surveying the future
work areas of the project and noticed rock chips that could be cultural resources.
The District decided to take a cautious path and had the findings analyzed. Staff
is now meeting with local tribes, as is the protocol, and it is anticipated that the
project will be delayed for a year.
In response to a question from Director Croucher, Finance Manager Rita Bell
stated that the budget for potable and recycled water is pretty much set for the
year and is based on historical trends. The actual purchase of potable and
recycled water varies and is provided monthly.
Director Croucher indicated that the County Water Authority (CWA) plans to go to
Sacramento to try and get the legislators to recognize the San Diego region’s
efforts in developing local water supplies for times of drought. He stated that the
State Water Resources Control Board (SWRCB) arbitrarily used water
consumption for FY 2013 as the base year against which to measure
conservation. However, this does not recognize those agencies who used the
2020 water guidelines to develop local water resources and their customers for
taking action to conserve water. He indicated that the Otay Water District needs
to relay the message that since 2006, the District has already decreased its
water consumption by 30%. The SWRCB’s conservation mandates penalize the
San Diego region and its customers as it mandates the same level of
conservation throughout the State rather than taking into consideration that some
regions are already doing their part and, thus, should be asked to conserve a
smaller percentage of water. Director Croucher then discussed the Carlsbad
Desalination Project and indicated that it is still on target and is expected to go
into operation in November 2015, which is ahead of schedule and under budget.
He sated with regard to CWA’s litigation with MWD, that the results of the second
phase of the trial is anticipated in June. He also shared that CWA hosted a
13
legislative roundtable, which President Lopez, Director Thompson, and General
Manager Mark Watton attended. He lastly shared that CWA will move forward
with its budget process in June.
12. DIRECTORS' REPORTS/REQUESTS
Director Robak reported that mayors from various cities, including Mayors Kevin
Faulconer from the city of San Diego and Mary Salas from the city of Chula Vista,
attended the Water Conservation Garden (WCG) event. He stated that there
was a great turnout at the event and that he felt that there was nothing more
important than the mission of the garden at this time. He indicated that the WCG
is a good resource for the public as it helps them to decide on options once they
remove their lawns.
Director Thompson thanked staff for following up on Southwestern College’s plan
to tie into the District’s recycled water system. He indicated that it would be great
to have another recycled water customer. He also inquired about the three (3)
properties the District had placed on the market and if the District was happy with
the sales value. General Manager Watton indicated the District sold the
properties for market value or higher and was satisfied with the sales value.
Director Thompson also inquired on an update from staff on discussions with
Sweetwater Authority regarding Indirect Potable Reuse opportunities. General
Manager Watton stated that staff is evaluating if there are any fatal flaws in the
potential project. District staff has not identified any flaws at this time and the
District has not yet heard Sweetwater Authority’s findings. Staff will contact
Sweetwater Authority in approximately two (2) weeks for further discussions on
the potential project. Director Thompson shared that he attended CWA’s
Legislative Roundtable event and thanked Director Croucher and General
Manager Watton for the invite. He stated that there was a lot of good discussion
on water issues at the Roundtable.
Director Smith shared that one of his thoughts is for the District to lead by
example and to share with our customers how much water the District has
conserved in its own operations. Staff stated that they will work on Director
Smith’s request.
13. PRESIDENT’S REPORT
President Lopez reported on meetings he attended during the month of May
2015 (a list of meetings he attended is attached).
14. CLOSED SESSION
The board recessed to closed session at 5:45 p.m. to discuss the following
matters:
14
a) CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
INITIATION OF LITIGATION PURSUANT TO PARAGRAPH (4) OF
SUBDIVISION (D) OF GOVERNMENT CODE §54956.9
ONE CASE
b) CONFERENCE WITH REAL PROPERTY NEGOTIATORS
[GOVERNMENT CODE §54956.8]
PROPERTY: SALT CREEK GOLF COURSE
525 HUNTE PARKWAY
CHULA VISTA, CA 91914
AGENCY NEGOTIATOR: MARK WATTON , GENERAL MANAGER
NEGOTIATING PARTIES: BILL McWETHY, PACIFIC HOSPITALITY
GROUP
UNDER NEGOTIATIONS: LEASE AGREEMENT; PRICE AND TERMS
OF PAYMENT
The board reconvened at 7:30 p.m. and General Counsel Dan Shinoff reported
that the board met in closed session and took no reportable actions in closed
session.
15. ADJOURNMENT
With no further business to come before the Board, President Lopez adjourned
the meeting at 7:30 p.m.
___________________________________
President
ATTEST:
District Secretary
15
President’s Report
June 3, 2015 Board Meeting
A) Meetings attended during the Month of May 2015:
1) May 1: Board Agenda Briefing. Met with General Manager
Watton and General Counsel Dan Shinoff to review items that
will be presented at the May 6 Board Meeting.
2) May 6: Attended the District’s Regular Board Meeting
3) May 7: Attended a meeting of the Metro Commission (see
attached minutes)
4) May 15: Committee Agenda Briefing. Met with General
Manager Watton to review items that will be presented at
the June committee meetings.
5) May 19:
a. Attended AWWA’s Desalination Workshop. Attendees:
Director Robak, General Manager Watton and Chief of
Engineering Rod Posada
b. Attended the District’s Special Board Meeting for a
workshop on the FY 2016 Budget.
6) May 20: Attended the District’s Finance, Administration and
Communications Committee. Reviewed, discussed, and made
recommendation on items that will be presented at the June
board meeting.
7) May 22: Attended a meeting of the District’s Ad Hoc Salt
Creek Golf Course Committee. Attendees: Director Thompson,
General Manager Watton and Mr. Bill McWethy
8) May 27: Attended a meeting of the Metro Commission Finance
Committee
9) May 29:
a. Attended CWA’s Legislative Roundtable with Senator
Marty Block and Assemblymember Brian Jones.
Attendees: Director Thompson and General Manager
Watton
16
b. Board Agenda Briefing. Met with General Manager
Watton and General Counsel Dan Shinoff to review items
that will be presented at the June 3 Board Meeting.
1
MINUTES OF THE
BOARD OF DIRECTORS MEETING OF THE
OTAY WATER DISTRICT
October 7, 2015
1. The meeting was called to order by President Lopez at 3:37 p.m.
2. ROLL CALL
Directors Present: Lopez, Croucher, Robak, Smith and Thompson
Staff Present: General Manager Mark Watton, General Counsel Dan
Shinoff, Asst. General Manager German Alvarez, Chief of
Engineering Rod Posada, Chief Financial Officer Joe
Beachem, Chief of Information Technology Geoff Stevens,
Chief of Operations Pedro Porras, Asst. Chief of
Administration and Information Technology Adolfo Segura,
Asst. Chief of Operations Jose Martinez, District Secretary
Susan Cruz and others per attached list.
3. PLEDGE OF ALLEGIANCE
4. APPROVAL OF AGENDA
A motion was made by Director Smith, and seconded by Director Croucher and
carried with the following vote:
Ayes: Directors Croucher, Lopez, Robak, Smith and Thompson
Noes: None
Abstain: None
Absent: None
to approve the agenda.
5. APPROVE THE MINUTES OF THE SPECIAL BOARD MEETING OF JUNE 24,
2015
A motion was made by Director Thompson, seconded by Director Croucher and
carried with the following vote:
Ayes: Directors Croucher, Lopez, Robak, Smith and Thompson
Noes: None
Abstain: None
Absent: None
to approve the minutes of the special board meeting of June 24, 2015.
2
6. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC
TO SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE
BOARD'S JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA
No one wished to be heard.
7. RECESS OTAY WATER DISTRICT BOARD MEETING AND CONVENE A
MEETING OF THE OTAY SERVICE CORPORATION BOARD MEETING
President Lopez recessed the Otay Water District board meeting at 3:37 p.m.
and convened a meeting of the Otay Service Corporation board.
8. ROLL CALL
Directors Present: Croucher, Lopez, Robak, Smith and Thompson
9. ELECTION OF OFFICERS: PRESIDENT, VICE-PRESIDENT AND
TREASURER
A motion was made by Director Croucher, seconded by Director Smith and
carried with the following vote:
Ayes: Directors Croucher, Lopez, Robak, Smith and Thompson
Noes: None
Abstain: None
Absent: None
to elect Director Lopez as President, Director Thompson as Vice President, and
Director Robak as Treasurer.
10. APPOINTMENT OF OFFICERS: EXECUTIVE DIRECTOR, CHIEF FINANCIAL
OFFICER AND SECRETARY
A motion was made by Director Thompson, seconded by Director Robak and
carried with the following vote:
Ayes: Directors Croucher, Lopez, Robak, Smith and Thompson
Noes: None
Abstain: None
Absent: None
to appoint General Manager Watton as Executive Director, Joe Beachem as
Chief Financial Officer and District Secretary Susan Cruz as Secretary.
11. ADJOURN OTAY SERVICE CORPORATION BOARD MEETING AND
RECONVENE OTAY WATER DISTRICT BOARD MEETING
3
President Lopez adjourned the Otay Service Corporation board meeting at 3:40
p.m. and reconvened the Otay Water District board meeting.
CONSENT CALENDAR
12. ITEMS TO BE ACTED UPON WITHOUT DISCUSSION, UNLESS A REQUEST
IS MADE BY A MEMBER OF THE BOARD OR THE PUBLIC TO DISCUSS A
PARTICULAR ITEM:
Director Robak pulled items 13a, APPROVE A FINE OF $1,000 FOR METER
TAMPERING AT 10305 ELMDALE DRIVE IN SPRING VALLEY, and 13b,
APPROVE THE ISSUANCE OF A PURCHASE ORDER TO COX
COMMUNICATIONS IN THE AMOUNT OF $630,000 FOR FIVE (5) YEARS
FOR TELECOMMUNICATION, FACILITY CONNECTIVITY, AND INTERNET
SERVICES, for discussion.
A motion was made by Director Croucher, seconded by Director Thompson and
carried with the following vote:
Ayes: Directors Croucher, Lopez, Robak, Smith and Thompson
Noes: None
Abstain: None
Absent: None
to approve the following consent calendar items and with regard to item “h” that
the board directs staff to prepare a resolution for the purchase of the two (2)
parcels from CalTrans for the General Manager’s signature:
c) APPROVE AN AS-NEEDED COATING INSPECTION SERVICES
CONTRACT TO CORRPRO COMPANIES, INC., AN AEGION
COMPANY, IN AN AMOUNT NOT-TO-EXCEED $175,000 FOR A
PERIOD OF THREE (3) FISCAL YEARS (FY 2016 THROUGH FY 2018),
ENDING JUNE 30, 2018
d) APPROVE A CONSTRUCTION CONTRACT TO ADVANCED
INDUSTRIAL SERVICES, INC. FOR THE 711-1 & 711-2 RESERVOIR
INTERIOR/EXTERIOR COATINGS & UPGRADES PROJECT IN AN
AMOUNT NOT-TO-EXCEED $1,195,695
e) APPROVE A FIRST AMENDMENT TO CALTRANS UTILITY
AGREEMENT NUMBERS 33592 AND 33622 FOR THE SR-11 UTILITY
RELOCATIONS PROJECT IN THE AMOUNTS OF $439,088 AND
$69,118, RESPECTIVELY
f) APPROVE A SECOND AMENDMENT TO CAROLLO ENGINEERS, INC.
PROFESSIONAL ENGINEERING SERVICES CONTRACT FOR DESIGN
AND CONSTRUCTION SUPPORT OF THE 870-2 PUMP STATION
PROJECT IN AN AMOUNT NOT-TO-EXCEED $106,500
4
g) APPROVE CHANGE ORDERS NO. 4 IN THE AMOUNT OF $28,071, NO.
5 IN THE AMOUNT OF $46, 204.33, AND NO. 6 IN THE AMOUNT OF
$11,413.89 TO THE CONTRACT WITH OLYMPUS AND ASSOCIATES,
INC. FOR THE 944-1, 944-2, AND 458-2 RESERVOIR
INTERIOR/EXTERIOR COATINGS AND UPGRADES PROJECT
h) APPROVE THE PURCHASE OF TWO (2) CALTRANS LAND PARCELS
(DIRECTOR’S DEED NUMBERS DD 32161-01-01 AND DD 32164-01-01)
FOR THE NORTH-SOUTH INTERCONNECTION SYSTEM (OTAY
INTERCONNECT) PROJECT IN THE AMOUNTS OF $195,000 AND
$175,000, RESPECTIVELY
President Lopez presented item 13a for discussion:
a) APPROVE A FINE OF $1,000 FOR METER TAMPERING AT 10305
ELMDALE DRIVE IN SPRING VALLEY
Customer Service Manager Andrea Carey requested that the board uphold staffs’
recommendation to impose a $1,000 fine for metering tampering at 10305
Elmdale Drive in Spring Valley. She indicated that on June 30, 2015, the meter
at this address was locked for non-payment. During a routine visit on July 10 to
check the locked meter, staff discovered water was still passing through the
locked meter. Staff, at that time, removed the meter and, as part of the process
of removing the meter, staff locked the curb stop and installed a locking device
within the curb stop to prevent an illegal connection. On July 30, the afterhours
Operations staff member was called out to the property as water was spraying
out of the property’s meter box. The staff member discovered that the curb stop
was missing and a copper pipe had been installed between the house valve and
the District’s valve. Please reference the Committee Action notes attached to
staff’s report (Attachment A) for the details of Ms. Carey’s report.
Mr. Frederick McClenny, owner of the property, attended the meeting to appeal
the fine imposed for metering tampering at his property. He stated that he was
out-of-town and was not aware of any tampering at his property and when he
returned he was being fined for no reason. He presented the curb stop with the
lock still intact. He stated that he found it in the bushes on his property. He
stated that he did not tamper with the system at his property.
President Lopez indicated that a similar incident occurred in the past at this
property and it is felt that the District has all the evidence supporting the fine for
this incident and is comfortable moving forward with the fine. General Manager
Watton indicated that the most damaging evidence is the attempt to install a
jumper pipe to hook directly to the District’s system. He further stated that this
attempt to install a jumper pipe had been done in the past at this property.
Director Thompson indicated that when the District looks at all the circumstantial
evidence, the only party that would benefit from the installation of a jumper pipe
5
is the customer. He stated that based on the evidence, he felt comfortable
moving forward with staffs’ recommendation.
A motion was made by Director Thompson, seconded by Director Robak and
carried with the following vote:
Ayes: Directors Croucher, Lopez, Robak, Smith and Thompson
Noes: None
Abstain: None
Absent: None
to approve staffs’ recommendation.
President Lopez presented 13b for discussion:
b) APPROVE THE ISSUANCE OF A PURCHASE ORDER TO COX
COMMUNICATIONS IN THE AMOUNT OF $630,000 FOR FIVE (5)
YEARS FOR TELECOMMUNICATION, FACILITY CONNECTIVITY, AND
INTERNET SERVICES
Director Robak indicated that there was discussion at the committee that the
District currently has wireless services with speeds from 20 to 30 megabytes per
second (MB/s). The new services from Cox Communications would provide for
hard wired services with a speed of approximately 1.5 MB/s. He indicated that
this is a distinct downgrade in services. Staff had explained that the proposed
service would provide for reliability of service and would be adequate for the
District’s needs. He asked staff to explain why this significantly slower service
would be adequate for the District’s needs. Assistant Chief of Administration and
Information Technology Adolfo Segura indicated that the 1.5 MB/s is adequate
for the District’s needs. He stated that the issue they face with the wireless
transmission system that the District currently utilizes is it is limited and does not
cover the District’s full service area. Another issue is the growing wireless traffic
within the District’s service area, such as, radar from planes and the border
patrol, cellular, etc. The District’s frequency is an unlicensed frequency (it is
public) and it would require three (3) to six (6) months to acquire a private
frequency which would be an additional cost.
He stated that is recommend that such communications systems be replaced
every seven (7) years. The District’s system is going into its sixth (6th) year this
January. The replacement cost for a wireless system is approximately $450,000
to $500,000 with a 10% recurring cost for maintenance. Further, the system
would need to be reengineered and this cost would be in addition to the
$450,000 to $500,000 to replace the existing system. Comparing this cost with
reliability and the ability to manage physical circuits from the District, it makes
sense for the District to move to hard wired services. It was noted that for
reliability, there is nothing superior to a physical connection. The proposed
services is adequate for the District needs now and for the foreseeable future.
6
In response to an inquiry from Director Smith, it was indicated that the firetide
radios useful life is five (5) to seven (7) years depending on the outdoor
environment. It is expected that the radios will be utilized for another two (2)
years before they are retired. It is anticipated that in that time the radios will no
longer be supported as the new generation of radios are scheduled to be
released in March 2016. Director Smith commented that CWA is also installing,
along with their new infrastructure, fiber optic lines in preparation to moving to a
hard wired system at some point in the future as the hard wire serve is a more
reliable service.
A motion was made by Director Robak, seconded by Director Croucher and
carried with the following vote:
Ayes: Directors Croucher, Lopez, Robak, Smith and Thompson
Noes: None
Abstain: None
Absent: None
to approve staffs’ recommendation.
Director Thompson indicated that he wished to make a comment with regard to
agenda item 13a. He indicated that the total penalty and charges to the
customer is a large amount of money and he was concerned with the customer’s
ability to restore water services. He inquired if the District would work with the
customer to develop a payment plan. Staff indicated that staff would be doing so
and that there is a provision in the District’s code that allows for a payment
schedule.
Director Thompson also indicated with regard to agenda item 13h, that he had a
discussion with General Manager Watton regarding the purchase of this parcel of
land. He stated that it is quite sizeable and it is hoped that there would be a
residual portion that could possibly be sold. General Manager Watton indicated
that staff is working to design the facilities on the land that would provide for a
residual parcel that could be sold.
ACTION ITEMS
13. BOARD
a) CONSIDER NOMINATING DIRECTOR MARK ROBAK TO THE LOCAL
AGENCY FORMATION COMMISSION’S (LAFCO)
BOARD/COMMISSION AS AN ALTERNATE MEMBER AND DIRECTOR
GARY CROUCHER TO LAFCO’s SPECIAL DISTRICT’S ADVISORY
COMMITTEE
Director Thompson made a motion, seconded by Director Smith and carried with
the following vote:
7
Ayes: Directors Croucher, Lopez, Robak, Smith and Thompson
Noes: None
Abstain: None
Absent: None
to nominate Director Robak to LAFCO’s Board/Commission as an Alternate
Member and Director Croucher to LAFCO’s Special District’s Advisory
Committee.
b) DISCUSSION OF THE 2015 BOARD MEETING CALENDAR
Director Croucher indicated that he would be out-of-town and would be unable to
attend the December 2, 2015 board meeting. General Manager Watton indicated
that in the past, the board has canceled the December meeting. Staff is
prepared should the board wish to cancel the December meeting this year as
well.
There were no changes to the meeting calendar.
INFORMATIONAL ITEM
14. THE FOLLOWING ITEMS ARE PROVIDED TO THE BOARD FOR
INFORMATIONAL PURPOSES ONLY. NO ACTION IS REQUIRED ON THE
FOLLOWING AGENDA ITEMS:
a) ANNUAL DIRECTOR’S EXPENSE REPORT FOR FISCAL YEAR 2015
The board noted and filed staffs’ report.
b) FISCAL YEAR 2015 YEAR-END STRATEGIC PLAN REPORT
Information Technology Chief Geoff Stevens presented the Fiscal Year 2015
year-end strategic plan report. Please reference attachment A to staffs’ report for
details of Mr. Steven’s presentation.
In response to an inquiry from Director Croucher regarding the valve exercising
program, Chief of Operations Pedro Porras indicated that the District plans to
exercise non-critical valves (19,450 valves) within a seven (7) year cycle. That
is, all non-critical valves would be exercised once every seven (7) years. All
critical valves (700 to 800 valves) would be exercised once every year. It was
discussed that the District may establish a separate measurement and target for
non-critical valves.
Director Croucher commended staff for their work on the strategic plan and for
their openness to feedback and discussion. He stated that the District’s strategic
plan provides for transparency to the public of the work the District is doing.
8
Director Smith indicated that he felt the Strategic Plan and the information
provided through the Strategic Plan measures is very important. He stated that it
is good to see that the measures show that the District is consistent with the
industry. He shared that an article in an American Water Works Association
(AWWA) magazine was promoting leak detection programs because of the
drought and noted that the District already has implemented a leak detection
program through its Strategic Plan. He further stated other programs that are
just being discussed in the industry, which the District has already implemented,
is a recycled water program and strategies to respond to higher energy costs.
He commented that looking ahead and planning for the future is what good
operating agencies are doing and he is pleased to see the District accomplishing
this. He stated that if you don’t have a goal, you can’t achieve it. Thus, setting
goals for the agency or oneself is very important and the District is doing that.
Information Technology Chief Stevens indicated that the Strategic Plan has
certainly served as the District’s core document to accomplishing new goals as
the industry changes. He stated that the Strategic Plan, as a business process,
is working quite well for the District.
Directors Robak, Thompson and Lopez thanked staff for their dedication to the
Strategic Plan program. They indicated that they very much appreciate staffs
work as the Strategic Plan as it is what defines this District.
General Manager Watton indicated that Information Technology Chief Stevens
has developed a solid foundation for the Strategic Plan Program that will
continue beyond his tenure. He has unquestionably developed an architecture
for our Strategic Plan that serves the District well.
REPORTS
15. GENERAL MANAGER’S REPORT
General Manager Watton reviewed handouts that were placed on the dias for
members of the board. He stated the first handout is a letter coordinated by the
Association of California Water Agencies (ACWA) that is signed by the general
managers of various agencies, including the San Diego County Water Authority’s
(CWA) general manager. The correspondence discusses the Governor’s
ongoing drought executive order and his desire to continue some type of
regulatory structure beyond his executive order which expires in February 2016.
The agencies are indicating their concerns with the Regulatory Board’s mandates
that they will continue to prohibit the use of the local water supplies developed by
each of the agencies. The second handout is a presentation regarding the
Colorado River Hydrology; the status of the river’s water supply outlook. There is
also a copy of a presentation concerning the results of the Drought Response
Outreach Program. It is being suggested that the campaign be slowed down as
San Diego County has received an excellent response from the public to
conserve. The last handout is a letter from the California Legislature to the
Governor requesting a Special Session to discuss the ongoing drought
9
conditions and inquires about the next steps when the executive order expires in
February 2016. It also discusses the $700 million in water funding that would be
provided to some California regions that have been most impacted by the
drought. The concern is that this funding has not been allocated or spent and the
Legislature is inquiring why it has not been allocated.
Mr. Watton also presented information from his report. He announced that the
District’s Employee Recognition luncheon is scheduled next Wednesday,
October 14, and the Employee Holiday Dinner has scheduled on, Saturday,
December 5. He shared updates on the District’s target for water conservation
and that the District has had a cumulative savings of 27% since June 1, the
Fiscal Year 2015 Audited Financials, the status of conservation outreach, the
Rosarito Desalination Project, and water purchases.
Director Thompson inquired if staff could agendize, fairly soon, a discussion on
the budget and projections based on the conservation that the District’s
customers have been able to achieve. General Manager Watton indicated that
the District’s staff is working on projections now and will have an item placed on
the agenda for discussion at a future board meeting.
CWA Report
Director Croucher indicated that CWA is moving forward with evaluating Camp
Pendleton as a possible site for another desalination project. He announced that
CWA will be hosting a Legislative Roundtable with Speaker of the Assembly,
Toni Atkins, on October 16. He stated that he, along with CWA’s general
manager and members of their board, have just returned from a trip to
Washington DC, held from September 27 to 30. During their trip, they met with
several legislative representatives, including Congressman Duncan Hunter, to
discuss grants, propositions that the water agencies rely on, and the importance
of working together, not only in Southern California, but the State of California
and the western region of the United States. He stated that CWA is also working
on a study for the San Vicente Reservoir concerning the pump storage and the
possibility of producing energy. He lastly shared that he will be attending a tour
of the Colorado River which includes the Hoover Dam, Diamond Valley, etc. The
tours are sponsored and fully funded by MWD. He stated that information will be
shared with members of the board should they have interest in participating in
these tours and that they are very educational and worthwhile.
16. DIRECTORS' REPORTS/REQUESTS
Director Robak thanked the members of the board for supporting his nomination
for the Alternate Member on LAFCO’s Commission. He stated that he felt
LAFCO is supposed to be promoting and facilitating consolidations for efficient
government. He commented that he was unhappy that the proposed merger
between Rainbow MWD and Fallbrook PUD was turned down and that he had
taken a very public stance and took to task the commission members who voted
against the consolidation. He stated that it doesn’t seem that the decision will be
10
appealed. He shared that this is what encouraged him to run for the alternate
seat on LAFCO’s commission. He indicated that CSDA will host a Candidate
Forum in November for those seeking election to LAFCO. He thanked the
District for supporting the YMCA Branding event and noted that on October 17,
the District is sponsoring the Water Conservation Garden Enchanted Garden
Event. He stated that this a very good event and the event supports the Water
Conservation Garden. He shared that he has received some feedback from a
constituent in his division regarding the main break on Hillsdale Road and he
lastly asked the Board to consider scheduling a Board Workshop in lieu of the
December board meeting.
Director Thompson reported that he has been working with the General Manager
Watton and President Lopez on the City of San Diego Recycled Water Rate
issue. He also shared that he attended CSDA’s Annual Conference. He stated
that the sessions were worthwhile and there were many different topics covered,
including the Brown Act, defensible water and sewer rates, etc. He stated that
there was a lot of good information for board members and that he would
recommend that his colleagues attend the conference next year.
Director Croucher announced that CSDA’s Special Districts Leadership Academy
Conference is scheduled from January 24 to 26, 2016.
Director Smith indicated, in addition to the committee meeting, he attended the
Reynolds Desalination Facility Expansion Groundbreaking Ceremony. He stated
that it was interesting to see how they have expanded the plant. He noted that
the project has received 75% of its funding from the State and the Federal
Government and the cost of water from the project is half the cost of imported
water.
17. PRESIDENT’S REPORT
President Lopez reported on meetings he attended during the month of
September 2015 (a list of meetings he attended is attached). He thanked
Director Robak for filling in on two committees.
He noted that he is disbanding the Ad Hoc Salt Creek Golf Course Committee
and will be revising it to review the Salt Creek Golf Course Development. He
stated that he would appoint Director Thompson and himself to the committee.
18. CLOSED SESSION
The board recessed to closed session at 5:10 p.m. to discuss the following
matter:
a) CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section
54956.9:
11
1 CASE
The board reconvened at 6:50 p.m. and General Counsel Dan Shinoff reported
that the board met in closed session and the board took no reportable actions.
19. ADJOURNMENT
With no further business to come before the Board, President Lopez adjourned
the meeting at 6:50 p.m.
___________________________________
President
ATTEST:
District Secretary
12
President’s Report
October 7, 2015 Board Meeting
A) Meetings attended during the Month of September 2015:
1) September 2:
a. Met with San Diego County Supervisor Jacob. Discussed
the City of San Diego Recycled Water Rate Study.
Attendees: General Manager Watton and Finance Manager
Bell
b. OWD Regular Board Meeting
2) September 3: Attended a meeting of the Metro Commission
(see attached agenda)
3) September 8:
a. Met with City of San Diego Councilmember Sherman.
Discussed the City of San Diego Recycled Water Rate
Study. Attendees: General Manager Watton and Finance
Manager Bell
b. Met with City of San Diego Councilmember Zapf. Discussed
the City of San Diego Recycled Water Rate Study.
Attendees: General Manager Watton and Finance Manager
Bell
c. Met with City of San Diego Councilmember Cate. Discussed
the City of San Diego Recycled Water Rate Study.
Attendees: General Manager Watton, Finance Manager Bell
and Jason Paguio, City of Chula Vista
d. Met with City of San Diego Councilmember Gloria’s Staff.
Discussed the City of San Diego Recycled Water Rate
Study. Attendees: General Manager Watton, Finance
Manager Bell and Susana Villegas, District Consultant
4) September 15:
a. Committee Agenda Briefing. Met with General Manager
Watton to review items that will be presented at the
September committee meetings.
b. Attended the City of San Diego Council Meeting to hear
the Council’s discussion on Potable, Fire and Recycled
13
Water Rate Adjustments, Cost of Service Study and speak
during the Proposition 218 Notice Hearing.
5) September 26: Attended the East County YMCA Branding
Event. Attendees: Directors Croucher and Robak, and
General Manager Watton
6) September 28: Board Agenda Briefing. Met with General
Manager Watton and General Counsel Dan Shinoff to review
items that will be presented at the October 7 Board
Meeting.
7) September 29: Attended the Reynolds Desalination Facility
Expansion Groundbreaking. Attendees: Directors Robak and
Smith, and General Manager Watton
STAFF REPORT
TYPE MEETING: Regular Board
MEETING DATE: January 6, 2016
SUBMITTED BY:
Kevin Cameron
Associate Civil Engineer
Bob Kennedy
Engineering Manager
PROJECT: P2545-001103
DIV. NO. 5
APPROVED BY:
Rod Posada, Chief, Engineering
German Alvarez, Assistant General Manager
Mark Watton, General Manager
SUBJECT: Award of a Construction Contract to Advanced Industrial
Services, Inc. for the 980-1 Reservoir Interior/Exterior
Coatings & Upgrades Project
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors (Board)
award a construction contract to Advanced Industrial Services, Inc.
(AIS) and to authorize the General Manager to execute a construction
contract with AIS for the 980-1 Reservoir Interior/Exterior Coatings
& Upgrades Project in an amount-not-to exceed $876,500 (see Exhibit A
for Project location).
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To obtain Board authorization for the General Manager to enter into a
construction contract with AIS for the 980-1 Reservoir Interior/
Exterior Coatings & Upgrades Project in an amount-not-to exceed
$876,500.
2
ANALYSIS:
The 980-1 Reservoir is one of two 5.0 million gallon potable water
storage facilities in the 980 pressure zone that serve the Central
Area of the District. The 980-1 Reservoir was originally constructed
in 1986. In January 2015, the District’s staff identified excessive
corrosion on one (1) of the five (5) roof vents on the 980-1
Reservoir. The vent was temporarily repaired, and District staff
further investigated the tank’s condition and recoating schedule.
The District’s corrosion consultant, HDR, Inc., maintains a Corrosion
Control Program (CCP) that addresses the installation, maintenance,
and monitoring of corrosion protection systems for the District’s
steel reservoirs and buried metallic piping. The CCP included a
reservoir maintenance schedule that showed the 980-1 Reservoir was
due to be recoated on both the interior and exterior surfaces in
2019. An in-service internal and external inspection was performed
by Dive/Corr, Inc. which illustrated the interior roof coating was in
fair to poor condition, and there were areas of blistering on the
shell and floor beneath the waterline. The interior coating was
replaced in 2001, and although blistering paint was still protecting
the steel, blisters in the paint are the beginning signs of failure.
The coating on the exterior has never been completely replaced, only
spot repaired as needed. Given the condition of the interior
coating, the age of the exterior coating, along with replacement of
the existing roof vents, and a number of other structural upgrades,
the tank recoating was accelerated. In addition to replacing the
coatings and structural upgrades, safety items will be installed to
comply with current safety and health requirements. During
construction, service in the 980 pressure zone will be provided by
the 980-2 Reservoir.
The recommended structural upgrades, developed with input from
Engineering and Operations staff, are as follows: replace the
coating on the interior and exterior surfaces, replace the existing
level indicators, install new fall prevention devices on the interior
and exterior ladders, modify anode access ports, replace all cathodic
anodes, replace all five (5) roof vents, install new safety cable
lanyards for roof access, and add multiple tank penetrations for
chlorination and sampling. These upgrades will ensure compliance
with American Water Works Association (AWWA) and the Occupational
Safety and Health Administration Standards for both Federal (OSHA)
and State (Cal-OSHA) as well as upgrade antiquated equipment on the
tank.
The Project was advertised on October 9, 2015 on the District’s
website and several other publications including the San Diego Union
3
Tribune. A Pre-Bid Meeting was held on October 20, 2015, which was
attended by two (2) contractors. By request, an additional site
visit was held on October 21, 2015, and one (1) contractor attended.
One (1) addendum was sent out to all bidders and plan houses to
address questions and clarifications to the contract documents during
the bidding period. Bids were publicly opened on October 29, 2015,
with the following results:
CONTRACTOR TOTAL BID AMOUNT
1 Advanced Industrial Services, Inc.
Los Alamitos, CA $876,500.00
2 Blastco, Inc.
Downey, CA $1,031,240.00
3 Simpson Sandblasting & Special Coatings, Inc.
Fontana, CA $1,050,039.00
The Engineer's Estimate is $1,077,000.
The evaluation process included reviewing all bids submitted for
conformance to the contract documents. The lowest bidder, AIS,
submitted a responsible bid and holds a Class A Contractor’s license
which expires on January 31, 2016. AIS also holds a current QP-2
certification from the Society for Protective Coatings, which was also
a requirement. The District has previously worked with AIS on the
following interior and exterior reservoir coating projects; 803-3,
832-2, and the 624-2 Reservoir in 2014, which were completed on time
and under budget. Staff checked three new references, and the
response from other agencies indicated AIS has an excellent
performance rating on similar projects. The proposed Project Manager
has experience throughout California on similar projects and received
excellent recommendations. AIS was also awarded the 711-1 & 711-2
Reservoir coating at the October 7, 2015 Board Meeting. Including the
references from the previous projects, the District has contacted
twelve other agencies to ask about AIS’ performance, and all have had
very good responses. A background search of the company was performed
on the internet and revealed no outstanding issues with this company.
AIS submitted the Company Background and Company Safety
Questionnaires, as required by the Contract Documents. Staff
confirmed that AIS is registered with the Department of Industrial
Relations, as required by Senate Bill SB 854.
Staff has verified that the bid bond provided by Travelers Casualty
and Surety Company of America is valid. Once AIS signs the contract,
they will furnish the performance bond and labor and materials bond.
Staff will verify both bonds prior to executing the contract.
4
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
The total budget for CIP P2529, as approved in the FY 2016 budget, is
$1,495,000. Total expenditures, plus outstanding commitments and
forecast, are $1,258,240. See Attachment B for the budget detail.
Based on a review of the financial budget, the Project Manager
anticipates that the budget is sufficient to support the Project.
The Finance Department has determined that, under the current rate
model, 100% of the funding will be available from the Replacement
Fund.
STRATEGIC GOAL:
This Project supports the District’s Mission statement, “To provide
high value water and wastewater services to the customers of the Otay
Water District in a professional, effective, and efficient manner”
and the General Manager’s Vision, “A District that is at the
forefront in innovations to provide water services at affordable
rates, with a reputation for outstanding customer service.”
LEGAL IMPACT:
None.
KC/BK:jf
P:\WORKING\CIP P2545 - 980-1 Reservoir Int-Ext Coating\Staff Reports\01-06-16, Staff Report 980-1
Reservoir Coating(KC-BK).docx
Attachments: Attachment A – Committee Action
Attachment B – Budget Detail
Exhibit A – Location Map
ATTACHMENT A
SUBJECT/PROJECT:
P2545-001103
Award of a Construction Contract to Advanced Industrial
Services, Inc. for the 980-1 Reservoir Interior/Exterior
Coatings & Upgrades Project
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee
(Committee) reviewed this item at a meeting held on December 8, 2015,
and the following comments were made:
Staff stated that the purpose of this agenda item is to obtain
Board authorization for the General Manager to enter into a
construction contract with Advanced Industrial Services, Inc.
(AIS) in the amount of $876,500 dollars for the 980-1 Reservoir
Interior/Exterior Coating and Upgrades Project.
It was indicated that during a routine inspection of the 980-1
tank, Operations Staff found excessive corrosion on one of the
roof vents. A temporary repair was made, and Engineering Staff
evaluated the current condition of the tank that was built in
1986.
Staff noted that the tank was scheduled to be recoated in 2019.
However, a dive inspection was conducted and the results showed
the interior coating was beginning to blister, which is the
beginning signs of coating failure. Staff stated that the
interior coating was last replaced in 2001 and that the exterior
coating is 20 years old and at the end of its useful life.
Staff stated that since the vent rehabilitation would require
the tank to be out of service, and repairs would have to be made
to the exterior and interior coating, the recoating of the 980-1
was accelerated. Accelerating the recoating will allow the
District to take advantage of the current lower water use due to
conservation. It was highlighted that this is exceptionally
beneficial as this tank is one of only two tanks in the 980
zone.
As part of the recoating project, structural upgrades will be
made to bring the reservoir up to current Federal and State OSHA
and the AWWA standards. Staff stated that structural upgrades
include new water level indicators, sample ports, roof vents,
safety cable lanyards on the roof, and new cathodic anodes.
Staff discussed the selection process and stated that three (3)
bids were received on October 29, 2015. The results of the
selection process are shown in the table at the top of Page 3 of
the staff report.
Advanced Industrial Services (AIS) submitted the lowest bid.
Staff reviewed the bid for conformance and checked references
which showed a good overall performance record. After the
review, it was determined that AIS submitted a responsive bid.
Staff stated that AIS has previously worked with the District on
the following reservoir recoating projects: the 803-3, 832-2,
and 624-2 Reservoirs. AIS is currently working on the 711-1 and
711-2 Reservoir Coating Project.
The Committee inquired about the number of existing reservoirs
within the District. Staff stated that the District has
approximately 44 reservoirs.
The Committee inquired if the District has a master list that
indicates the year reservoir tanks were built and when they need
recoating. Staff stated that they do have a master list that is
a model of Helix Water District’s list.
In response to a question by the Committee, staff indicated that
the District maintains a spreadsheet and schedule of when
reservoir tanks are due for recoating. In addition, staff
inspects the tanks regularly to determine if recoating is needed
ahead of schedule based on their condition.
The Committee commented that the District will save
approximately $200,000 with this project, which is good.
In response to a question from the Committee with regards to
inspections, staff stated that there are two different levels of
inspecting tanks: diving into the tank for visual inspection and
draining the tank for a complete inspection. It was noted that
Operations Staff performed a visual inspection outside of the
tank and found corrosion, and a diver performed a visual
inspection inside the tank which showed signs of coating
failure.
Following the discussion, the committee recommended presentation to
the full board as a consent item.
ATTACHMENT B – Budget Detail for P2545
SUBJECT/PROJECT:
P2545-001103
Award of a Construction Contract to Advanced Industrial
Services, Inc. for the 980-1 Reservoir Interior/Exterior
Coatings & Upgrades Project
Date Updated: 11/10/15
Budget
1,495,000
Planning
Standard Salaries - - - -
Consultant Contracts 2,750 2,750 - 2,750 DIVE/CORR INC
Total Planning 2,750 2,750 - 2,750
Design
Standard Salaries 40,000 24,689 15,311 40,000
Service Contracts 1,500 977 523 1,500 MAYER
500 407 93 500 SAN DIEGO UNION TRIBUNE
Total Design 42,000 26,073 15,927 42,000
Construction
Standard Salaries 150,000 811 149,189 150,000
Construction Contract 876,500 - 876,500 876,500 ADVANCED INDUSTRIAL SERVICES
Service Contracts 60,000 - 60,000 60,000 SPECIALTY INSPECTION
40,000 - 40,000 40,000 ALYSON CONSULTING-CM
150 - 150 150 CLARKSON LAB & SUPPLY
35,000 - 35,000 35,000 WATCHLIGHT CORPORATION
Professional Legal Fees 5,000 - 5,000 5,000 STUTZ ARTIANO SHINOFF
Equipment Rental 15 15 - 15 EQUIPMENT RENTAL CO
Project Closeout 3,000 - 3,000 3,000 CLOSEOUT
Project Contingency 43,825 - 43,825 43,825 5% CONTINGENCY
Total Construction 1,213,490 826 1,212,664 1,213,490
Grand Total 1,258,240 29,649 1,228,591 1,258,240
Vendor/Comments
Otay Water District
P2545-980-1 Reservoir Interior/Exterior Coating
Committed Expenditures Outstanding
Commitment &
Projected Final
Cost
OTAY WATER DISTRICT980-1 Reservoirs Interior/Exterior Coating & UpgradesLocation Map
EXHIBIT A
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STAFF REPORT
TYPE MEETING: Regular Board
MEETING DATE: January 6, 2016
SUBMITTED BY:
Michael O’Donnell
Supervising Land Surveyor
Brandon DiPietro
Field Services Manager
PROJECT: VARIOUS DIV. NO. ALL
APPROVED BY:
Rod Posada, Chief, Engineering
German Alvarez, Assistant General Manager
Mark Watton, General Manager
SUBJECT: Award of As-Needed Land Surveying Services Contract to
Hunsaker & Associates San Diego, Inc. for Fiscal Years 2016
through 2018
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors (Board)
award a professional As-Needed Land Surveying Services contract to
Hunsaker & Associates San Diego, Inc. (Hunsaker) and to authorize
the General Manager to execute an agreement with Hunsaker in an
amount not-to-exceed $175,000 for a period of three (3) fiscal
years, FY 2016 through FY 2018 (ending June 30, 2019).
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To obtain Board authorization for the General Manager to enter into
a professional As-Needed Land Surveying Services agreement with
Hunsaker in an amount not-to-exceed $175,000 for three (3) fiscal
years, FY 2016 through FY 2018(ending June 30, 2019).
2
ANALYSIS:
The District will require the services of a professional land
surveying consultant on an as-needed basis for three (3) fiscal
years to support the following:
District’s Capital Improvement Program (CIP)
Cadastral Base Mapping Program
Right-of-Way Management Program
USA Mark-Out Program
The District has used an as-needed contract for land surveying
services over the previous two (2) fiscal years to augment existing
staff and for tasks that require specialty services. The annual
effort of the As-Needed Land Surveying services, used to support the
District’s CIP, Cadastral Base Mapping, Right-of-Way Management, and
USA Mark-Out programs from October 2013 through October 2015,
averaged hours that equated to less than a full-time employee (FTE)
at a rate of 0.13 FTE per year. An analysis of land surveying
workload for FY 2016 through FY 2018 indicates an increasing level
of effort from prior years will be needed with averaged hours that
equate at a rate of 0.40 FTE per year.
The District’s experience has demonstrated that it is efficient and
cost effective to issue an as-needed contract for land surveying
services which will provide the District with the ability to obtain
consulting services in a timely and cost efficient manner. In
addition to land surveying services, this concept has also been used
in the past for other disciplines such as engineering design,
construction management, electrical, and environmental services.
The District will issue task orders to the consultant for specific
projects during the contract period based on a detailed scope of
work. The consultant will then prepare a schedule and fee estimate
for each task order assigned under the contract. Upon written task
order authorization from the District, the consultant shall then
proceed with the project, as described in the scope of work.
This As-Needed Land Surveying Services contract does not commit the
District to any expenditure until a task order is approved to
perform work on a project. The District does not guarantee work to
the consultant, nor does the District guarantee that it will expend
all of the funds authorized by the contract on professional
services.
The District solicited for Land Surveying Services by placing an
advertisement on the District’s website on August 27, 2015 and with
various other publications including the San Diego Daily Transcript.
3
Twelve (12) firms submitted a Letter of Interest and a Statement of
Qualifications. The Request for Proposal (RFP) for As-Needed Land
Surveying Services was sent to the twelve (12) firms resulting in
nine (9) proposals received by September 30, 2015.
Hunsaker & Associates San Diego, Inc., San Diego, CA
Project Design Consultants, San Diego, CA
D. Woolley and Associates, Tustin, CA
O’Day Consultants, Inc., San Diego, CA
San Dieguito Engineering, Inc., Encinitas, CA
Alyson Consulting, San Diego, CA
Towill, Inc., San Diego, CA
TSAC Engineering, San Diego, CA
PSOMAS, San Diego, CA
The three (3) firms that chose not to propose are NV5, Calvada
Surveying, Inc., and Dennis Janda, Inc.
In accordance with the District’s Policy 21, staff evaluated and
scored all written proposals. Hunsaker received the highest score
for their services based on their experience, understanding of the
scopes of work, proposed method to accomplish the work, and their
composite hourly rate. Hunsaker was the most qualified consultant
with the best overall rating or ranking score. A summary of the
complete evaluation is shown in Attachment B.
Hunsaker submitted the Company Background Questionnaire, as required
by the RFP, and staff did not find any outstanding issues. In
addition, staff checked their references and performed an internet
search on the company. Staff found the references to be excellent
and did not find any outstanding issues with the internet search.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
The funds for this contract will be expended from the Fiscal Years
2016, 2017, and 2018 budgets for various projects or programs. This
contract is for professional as-needed land surveying consulting
services based on the District's need and schedule, and expenditures
will not be made until a task order is approved by the District for
the consultant's services on a specific project or program.
Based on a review of the financial budgets, the Project Manager
anticipates that the budgets will be sufficient to support the
professional as-needed land surveying consulting services required
for various projects and the programs noted above.
4
The Finance Department has determined that under the current rate
model, the funds to cover this contract will be available as
budgeted for these projects or programs.
STRATEGIC GOAL:
This Project supports the District’s Mission statement, “To provide
high value water and wastewater services to the customers of the
Otay Water District in a professional, effective, and efficient
manner” and the District’s Vision, “A District that is innovative in
providing water services at affordable rates, with a reputation for
outstanding customer service.”
LEGAL IMPACT:
None.
MO:jf
P:\WORKING\As Needed Services\Land Surveying\FY 2016-2018\Staff Report\Staff Report As-Needed Land Surveying Services.docx
Attachments: Attachment A – Committee Action
Attachment B – Summary of Proposal Rankings
ATTACHMENT A
SUBJECT/PROJECT:
Various
Award of As-Needed Land Surveying Services Contract to
Hunsaker & Associates San Diego, Inc. for Fiscal Years 2016
through 2018
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee reviewed
this item at a meeting held on December 8, 2015, and the following
comments were made:
Staff recommended that the Board award a professional As-
Needed Land Surveying Services contract to Hunsaker &
Associates San Diego, Inc. (Hunsaker) in an amount not-to-
exceed $175,000 for a period of three (3) fiscal years, FY
2016 through FY 2018 (ending June 30, 2019).
Staff indicated that the District has used an as-needed
contract for land surveying services over the previous two (2)
fiscal years to augment existing staff and for tasks that
require specialty services. It was highlighted that the
District’s experience has demonstrated that it is efficient
and cost effective to issue and as-needed contract for land
surveying services, which will provide the District with the
ability to obtain consulting services in a timely and cost
efficient manner.
Staff stated that the District will require the services of an
as-needed land surveying consultant to support the District’s
CIP, USA Mark-Out, Cadastral Base Mapping, and the Right-of-
Way Management Program.
Staff provided a background on the selection process and
indicated that it was in accordance with the District’s Policy
21. Staff stated that nine (9) firms submitted a proposal and
the results of the analysis are shown in Attachment B of the
staff report.
It was indicated that Hunsaker & Associates San Diego, Inc.
received the highest score. Staff checked the company’s
references, reviewed their Company Background Questionnaire
form, and performed an internet search on the company and did
not find any significant issues. Staff noted that Hunsaker is
registered with the Department of Industrial Relations which
is a requirement of Senate Bill SB 854.
In response to an inquiry from the Committee, staff stated
that land surveying duties is above and beyond of what the
District’s licensed Land Surveyor is performing. The as-needed
consultant will be utilized when additional land surveying
services are required as it is anticipated that the land
surveying workload will increase in FY 2016 through 2018. In
addition, staff indicated that the District employs a staff
member for USA Mark Out duties and that the land surveyor and
mark out personnel collaborate with each other to perform the
duties.
The Committee inquired if the District’s Supervising Land
Surveyor was involved in the interview and selection process.
Staff stated no and that the Project Manager is not part of
the selection process.
Following the discussion, the committee recommended presentation
to the full board as a consent item.
Qualifications of
Team
Responsiveness and
Project
Understanding
Technical and
Management
Approach
INDIVIDUAL
SUBTOTAL -
WRITTEN
AVERAGE
SUBTOTAL -
WRITTEN
Proposed
Rates*
Consultant's
Commitment
to DBE
TOTAL
SCORE
30 25 30 85 85 15 Y/N 100
Poor/Good/
Excellent
Brandon DiPietro 27 20 21 68
Chad Thompson 26 20 25 71
Dan Martin 25 22 23 70
Jeff Marchioro 26 22 21 69
Kevin Cameron 24 20 25 69
Brandon DiPietro 30 24 28 82
Chad Thompson 29 24 28 81
Dan Martin 29 24 28 81
Jeff Marchioro 29 24 29 82
Kevin Cameron 29 24 28 81
Brandon DiPietro 28 22 26 76
Chad Thompson 28 24 27 79
Dan Martin 28 24 27 79
Jeff Marchioro 29 22 28 79
Kevin Cameron 28 23 28 79
Brandon DiPietro 29 23 27 79
Chad Thompson 28 24 28 80
Dan Martin 27 24 24 75
Jeff Marchioro 28 23 24 75
Kevin Cameron 27 22 27 76
Brandon DiPietro 28 21 24 73
Chad Thompson 27 23 26 76
Dan Martin 27 24 27 78
Jeff Marchioro 28 23 26 77
Kevin Cameron 27 22 27 76
Brandon DiPietro 27 21 24 72
Chad Thompson 26 22 24 72
Dan Martin 25 22 22 69
Jeff Marchioro 28 21 22 71
Kevin Cameron 25 23 25 73
Brandon DiPietro 26 20 22 68
Chad Thompson 26 21 24 71
Dan Martin 25 23 23 71
Jeff Marchioro 27 22 22 71
Kevin Cameron 23 20 24 67
Brandon DiPietro 26 24 26 76
Chad Thompson 27 23 24 74
Dan Martin 27 23 23 73
Jeff Marchioro 28 23 25 76
Kevin Cameron 27 22 27 76
Brandon DiPietro 26 19 22 67
Chad Thompson 25 20 23 68
Dan Martin 24 23 24 71
Jeff Marchioro 26 22 21 69
Kevin Cameron 24 21 23 68
Rate Score
1 $1,387 8
2 $1,020 15
3 $1,365 8
4 $1,714 1
5 $1,420 7
6 $1,317 9
7 $1,626 3
8 $1,190 12
9 $1,675 2
*The fees were evaluated by comparing rates for nine (9) positions. The sum of these rates are noted in the above table.
Note: Review Panel does not see or consider rates when scoring other categories. Rates are scored by the PM, who is not on Review Panel.
Towill
TSAC Engineering
O'Day Consultants
Alyson Consulting
SDE, Inc
Consultant
D.Woolley and Associates, Inc.
Hunsaker & Associates San Diego, Inc.
Project Design Consultants
Psomas
ATTACHMENT BSUMMARY OF PROPOSAL RANKINGS
As-Needed Land Surveying Services
9 SDE, Inc. 69 2 Y 71
8 Alyson Consulting 75 12 Y 87
7 O'Day Consultants 70 3 Y 73
6 TSAC Engineering 71 9 Y 80
5 Towill 76 7 Y 83
4 Psomas 77 1 Y 78
Excellent
3 Project Design
Consultants 78 8 Y 86
Y77
2 Hunsaker &
Associates San
Diego, Inc.
81 15 Y 96
RATES SCORING CHART
WRITTEN
REFERENCES
MAXIMUM POINTS
1 D.Woolley and
Associates, Inc.69 8
P:\WORKING\As Needed Services\Land Surveying\FY 2016-2018\Staff Report\Attachment B - Summary of Proposal Rankings.xls
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: January 6, 2016
SUBMITTED BY:
Jose Martinez,
Assistant Chief of Water
Operations
PROJECT: DIV. NO. All
APPROVED BY:
Pedro Porras, Chief Water Operations
German Alvarez, Assistant General Manager
Mark Watton, General Manager
SUBJECT: Approval to Purchase two (2) Replacement Portable Water Pumps
GENERAL MANAGER’S RECOMMENDATION:
That the Board authorize the General Manager to issue a purchase
order to Rockwell Engineering and Equipment in the amount not to
exceed $326,160 for the purchase of two (2) replacement portable
water pumps and declare the two (2) older pumps surplus.
COMMITTEE ACTION:
See Attachment “A.”
PURPOSE:
To obtain Board authorization to purchase two (2) replacement
portable water pumps.
ANALYSIS:
Included in the approved FY 2016 budget, as Item 17 under Capital
Purchases, are two (2) replacement portable water pumps. The two
portable water engine driven pumps are a replacement for existing
portable pump numbers 740 and 2589.
The existing portable pumps were manufactured in 1992. They will
be 24 years old at the time of replacement and are TIER 0 engine
emissions level, which are before the state mandated emission
limits on portable engines. In order to comply with state
regulatory mandates, neither pump will be allowed to operate after
December 31, 2016 and must be removed from service and replaced
with engines that are certified to the latest emissions levels of
the State of California.
The specified replacement portable water pumps are designed to
operate at a maximum flow rate of 2,500 gallons per minute (GPM)
and up to 400 feet of head. The portable pumps purchased will
include 350 horsepower TIER 4 final diesel engines, mounted on
trailers with enclosures similar to the existing pumps. The pumps
will continue to provide the District the ability to supply water
in the event of emergency disruption and can be used at multiple
locations throughout the District to provide an alternate means of
water delivery.
Funding for this purchase has been included in CIP P2366 APCD
Engine Retrofits and Replacements Capital Purchase Program.
Based on system operation evaluations of workflow by the water
systems supervision and management, it is recommended that two (2)
new portable water pumps be purchased and the two (2) older pumps
be declared surplus and disposed of per District policy.
In accordance with District policy, bids were solicited for the
portable water pumps. Four (4) bids were received. Prices received
include all applicable fees, taxes, delivery, testing and
training.
Dealer Bid Price
Xylem/Godwin/Goulds/Volvo $520,841
Hawthorne/Barrett/Aurora/Caterpillar $510,097
Cortech/Flow Serve/John Deere $430,006
Rockwell/Pioneer/John Deere $326,160
FISCAL IMPACT:
Projected purchase budget for the two (2) portable pumps is
$520,000 based on preliminary research. The purchase of the pumps
will cost $326,160 which will be charged against the APCD Retrofits
and Replacements CIP P2366. The total cost in this account will
not exceed budgeted funding.
The total FY16 project budget for the CIP P2366 APCD Retrofits and
Replacements is $535,000. Existing expenditures and current
encumbrances for the CIP, including the two (2) portable pumps
purchased under this request if approved, are $326,160.
Based on the evaluation, the CIP P2366 budget is sufficient to
complete the budgeted purchase.
The Finance Department has determined that 100% of the funds are
available in the replacement fund.
Expenditure Summary:
Total CIP 2366 APCD Retrofits and
Replacements FY16 Budget: $535,000.00
Proposed Equipment Purchase: Two (2)
portable pumps
($326,160.00)
Proposed Replacement Stationary Emissions
Analyzer
($14,500.00)
Projected CIP P2366 FY16 Under Budget: $194,340.00
STRATEGIC GOAL:
Operate the system to meet demand twenty-four hours a day, seven
days a week.
LEGAL IMPACT:
None.
General Manager
Attachment “A,” Committee Action
ATTACHMENT A
SUBJECT/PROJECT:
Approval to Purchase two (2) Replacement Portable Water
Pumps
COMMITTEE ACTION:
The Finance, Administration, and Communications Committee reviewed
this item at a meeting held on December 7, 2015 and the following
comments were made:
Staff is requesting that the board authorize the purchase of two (2)
replacement portable water pumps from Rockwell Engineering and
Equipment in an amount not-to-exceed $326,160 and declare the two
(2) older pumps surplus.
This purchase of two (2) portable pumps are included in the FY 2016
budget as Item 17 under Capital Purchases.
The existing portable pumps were manufactured in 1992 and will be 24
years old at the time of replacement.
In order to comply with state regulatory mandates, the two (2)
existing pumps will no longer be allowed to operate after December
31, 2016 and must be removed from service and replaced with engines
that are certified to the latest emissions levels of the State of
California.
The specified replacement portable water pumps are designed to
operate at a maximum flow rate of 2,500 gallons per minute and up to
400 feet of head. They will include 350 horsepower TIER 4 final
diesel engines and will be mounted on trailers with enclosures
similar to the existing pumps.
The pumps will continue to provide the District the ability to
supply water in the event of an emergency disruption and can be used
at multiple locations throughout the District to provide an
alternate means of water delivery.
Staff solicited bids for the portable pumps and received four (4)
bids (please reference page 2 of staffs report for a list of the
bids received). Rockwell Engineering and Equipment was selected as
the lowest responsive bidder.
In response to an inquiry from the committee, staff indicated that
what generally occurs is a trailer manufacturer will do their part
and then go to a pump manufacturer and an engineer/designer to
develop a portable pump that meets the specifications determined by
the buyer. Each of these vendors will add their mark-up which
increases the cost. Rockwell and Cortech appear to work very
closely with their pump manufacturers and keep much of the
engineering/design and packaging internally. This may explain what
keeps the cost down as they do much of of the work internally. This
may be the reason for the large difference in the bids.
Staff explained in response to another inquiry from the committee
that the District’s Permit issued by the County of San Diego’s Air
Pollution Control District specifically indicates in the permit
itself that, “This engine shall be removed from service or replaced
prior to January 1, 2017. The replacement engine shall be certified
to be stringent of either the Federal or California emissions
standards for the appropriate class category of all nonroad
engines.”
The committee suggested that the board consider selling the
surplused portable pump trailers to agencies in Mexico. Staff
indicated that they have done so in the past and the District has
found that it is difficult for Mexico to import equipment from the
United States. They were able to eventually import the equipment
they purchased from the District, however, it took some effort. It
was further discussed that there is an oversupply of surplused
equipment that no longer comply with the regulations of the State of
California. Staff will still, though, advise the agencies in Mexico
that the District is surplusing its portable water pumps should they
have interest.
Upon completion of the discussion, the committee supported staffs’
recommendation and presentation to the full board as a consent item.
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: January 6, 2016
SUBMITTED BY:
Andrea Carey,
Customer Service Manager
PROJECT: DIV. NO. All
APPROVED BY:
Joseph R. Beachem, Chief Financial Officer
German Alvarez, Assistant General Manager
Mark Watton, General Manager
SUBJECT: Impose a $1,000 Fine for Meter Tampering
GENERAL MANAGER’S RECOMMENDATION:
That the Board uphold staff’s recommendation to impose a $1,000 fine
for meter tampering at 617 Diamond Drive in Chula Vista.
COMMITTEE ACTION:
See Attachment A.
PURPOSE:
To ensure the District continues to protect the water supply and
applies violations consistent with the Code of Ordinances.
ANALYSIS:
The District began installing AMR Master Meters in 2004. In early
2013 there was an upgrade to the reading software, Masterlinx, which
added the ability to detect tamper alerts. By Master Meter’s
definition a tamper alert “will appear on your screen when meter is
tampered with a magnet.”
On September 18, 2015, a staff member responded to a tamper alert at
617 Diamond Drive in Chula Vista. During the course of the
2
investigation, the meter box was opened and revealed a magnet
attached directly to the water meter. This action can cause the
meter to fail and inaccurately measure the volume of water going
through, thus causing the customer to be under billed. The magnet
also disables the meter to the point that it cannot be repaired or
reused.
Meter tampering is a violation of our Code of Ordinances as outlined
in section 72.03C which reads “In addition to other remedies,
tampering is subject to a Type II fine pursuant to Section 72.06.
Additionally, tampering may be prosecuted as a crime under Section
498 of the California Penal Code, as set forth in Section 73.01 of
this Code.”
The District has had two other incidents within the past year where a
magnet was discovered inside a meter box in close proximity to the
water meter. In all cases the customers were fined $1,000.
Staff is recommending that the owner of the property, Mr. Juan
Calderon, be fined $1,000 and this charge is to be put on his next
water bill which then becomes an inseparable part of that bill. If
the charges remain unpaid, the District may disconnect water service,
lien the delinquent real property, and may access damages and
penalties established by the District or otherwise authorized by law.
Applying the fine to the property owner is consistent with the Code
of Ordinances, Section 72.01 which states “Each person receiving
service, or that owns a property that receives service, agrees to pay
the District any applicable fees and charges. Such persons are also
responsible for all costs and damages in connection with any
violation of this Code relating to their service.”
The District’s costs to investigate and document this incident and
determine an appropriate course of action was $267.00 and the cost of
replacing the meter was $156.85. Per Section 72.01 of the District’s
Code of Ordinances, customers are “responsible for all costs and
damages in connection with any violation of this Code relating to
their service.” Costs incurred to investigate and remedy a violation
are not appealable to the Board and are treated as inseparable from
all other fees and charges on the customer’s account, per subsection
(D) of Section 72.01. These charges have thus been added to the
customer’s water account.
Mr. Calderon’s appeal letter is attached to this Staff Report. He is
not disputing that he committed the violation but is asking for a
reduction of the fine. Mr. Calderon has been with the District since
1995 and has an excellent payment history. This is his first
3
violation. Usage at the home has been historically low with the
average monthly usage under 10 HCF.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
None.
STRATEGIC GOAL:
Enforce the District’s Code of Ordinances and protect the public
water supply.
LEGAL IMPACT:
None.
Attachments:
Attachment A – Committee Action
Attachment B – Otay’s Letter with Pictures
Attachment C – Code of Ordinances Sections 71, 72, and 73
Attachment D – Calderon Appeal Letter with Translation
ATTACHMENT A
SUBJECT/PROJECT:
Impose a $1,000 Fine for Meter Tampering
COMMITTEE ACTION:
The Finance, Administration, and Communications Committee reviewed
this item at a meeting held on December 7, 2015 and the following
comments were made:
Staff is requesting that the board uphold staff’s recommendation to
impose a $1,000 fine for meter tampering at 617 Diamond Drive in
Chula Vista.
On September 18 a District staff member responded to a tamper alert
at 617 Diamond Drive. When the staff member opened the meter box at
the property, a magnet was found attached directly to the water
meter. Magnets placed in close proximity to a water meter can cause
the meter to fail and inaccurately measure the volume of water going
through, thus, causing the customer to be under billed. The magnet
also damages the meter to the point where it cannot be repaired or
reused.
Meter tampering is a violation of Section 72.03C of the District’s
Code of Ordinances (Code) and is subject to a Type II fine as
outlined in Section 72.06 of the Code. Additionally, it may be
prosecuted as a crime under Section 498 of the California Penal
Code.
The District has had two (2) other incidents in the past year where
a magnet was discovered inside a meter box in close proximity to the
water meter. In both these cases, the owner was fined $1,000.
The imposed penalty is consistent with actions taken by the District
in the past for such violations and with the District’s Code.
The penalty will be placed on the customer’s next water bill and
becomes an inseparable part of the bill. If the charges remain
unpaid, the District may disconnect water services or lien the
delinquent real property.
The cost to investigate and document this incident ($267.00) and to
replace the meter ($156.85) was also added to the customer’s water
bill.
The owner, Mr. Calderon, is appealing the fine, but he is not
disputing that he committed the violation. He is requesting a
reduction of the fine. Mr. Calderon has been a customer of the
District since 1995 and has an excellent payment history. This is
his first violation and his property’s water use has been
historically low with average usage under 10 units per month.
In response to an inquiry from the committee, staff indicated that
Mr. Calderon’s bill for water is approximately $40 to $50 per month
(this does not include the monthly sewer service charge from the
City of Chula Vista which is also billed with the District’s water
bill).
The committee indicated that they would like to allow for a payment
plan, when appropriate, for fines as they would not like to see a
customer’s water meter locked due to unpaid penalties. Staff
indicated that the District’s Code does allow for payment plans for
up to one (1) year. It was indicated that a lien could also be
placed on a property for large balances.
The District will be adding information on its website that advises
customers that the District has a system that monitors for meter
tampering and the District will not only fine the customer for
tampering with their meter, but also charge them for the cost
involved to investigate and replace the meter that has been tampered
with. Following the committee meeting, this information has been
added to the District’s website as a news article and it will become
a permanent fixture on the front page.
The committee indicated that they would like to leave it to the
board’s discretion to decide on Mr. Calderon’s request to reduce his
fine for tampering with his meter.
Upon completion of the discussion, the committee referred the matter
to the full board as an action item.
October 19, 2015
Mr. Juan Calderon
617 Diamond Drive
Chula Vista, CA 91911-6862
Re: Real Property Located at 617 Diamond Drive, Chula Vista, California - Notice of
Meter Tampering, Water Theft, and assessment of fine. Account 209-0742-28
Dear Mr. Calderon:
It has come to the attention of the Otay Water District (District) that (1) the meter
servicing the property at 617 Diamond Drive, Chula Vista, California, was tampered with
by attaching a magnet to the meter so it would not measure the true water use, and (2) the
customer may have benefited from reduced billings and did not pay the true cost of water
service. Each of these actions constitutes a separate violation of the District’s Code of
Ordinances that must be corrected as further described below. If you are not the owner
or account holder for 617 Diamond Drive, Chula Vista, California, please contact the
District immediately.
Our investigation on September 18th indicated that a magnet was deliberately attached to
the water meter with the purpose of receiving water service that was not registered.
Meter tampering may be prosecuted as a crime under Section 497 the California Penal
Code, as defined and set forth in Sections 71 D, 72.06 and 73.01 of Otay Water District’s
Code of Ordinances.
You are hereby notified that the District is assessing the damages listed below on your
account and that failure to pay such damages, at the District offices, by the due date on
your water bill will result in suspension of water service to your property. If these
fines and charges remain unpaid, the District will place a lien on the property to
recoup these and any other costs and damages.
Summary of Damages Amount
Costs incurred by District in connection with the investigation of
the meter tampering, water theft, and related matters (including
staff time, attorney’s fees and other related administrative costs)
$ 267.00
Fine as per Section 72 of District’s Code of Ordinances $1,000.00
Meter Replacement Fee $ 156.85
Total Due $1,423.85
Attachment B
You have the right to appeal the fine of $1,000.00 to the Board of Directors. If you
would like to take advantage of this, please call Susan Cruz at 619-670-2280 within ten
(10) days to notify the District in writing of your intent to appeal this charge. Your
appeal would then be placed on the next available board agenda.
You may contact me at 619-670-2712 with any questions concerning this notice.
Sincerely,
Andrea Carey
Customer Service Manager
Attachments: Photos (2)
Code of Ordinances Section 71, 72 and 73
'de' clS
Juan M. Calderon
617 Diamond Dr.
Chula Vista, Ca 91911
619‐799‐0055
October 21, 2015
Otay Water District
I, Juan Calderon, am writing this letter to ask for forgiveness for placing a magnet on the water meter
that is located at 617 Diamond Dr., Chula Vista, Ca 91911.
I know I must pay for this offense but I am asking for your consideration since my disabled condition and
dependent (?) does not allow me to pay this amount of money without neglecting my health.
That is why I ask that you lower the amount of the fine. I am very sorry and ashamed for what
happened and I have learned my lesson and promise never to do it again.
Thank you in advance.
Sincerely,
Juan M. Calderon
1
STAFF REPORT
TYPE MEETING: Regular Board Meeting MEETING DATE: January 6, 2016
SUBMITTED BY: Rita Bell, Finance Manager PROJECT: DIV. NO. All
APPROVED BY:
(Chief)
Joseph R. Beachem, Chief Financial Officer
German Alvarez, Assistant General Manager
Mark Watton, General Manager
SUBJECT: As a Result of the Rate Increase Imposed by the City of San
Diego, Adopt Ordinance No. 552 Amending Appendix A of the
Code of Ordinances with the 4.1% Water Rate Increase Approved
by the Board on November 18, 2015, to be Effective on
March 1, 2016
GENERAL MANAGER’S RECOMMENDATION:
That the Board adopt Ordinance No. 552 amending Appendix A of the
Code of Ordinances with the approved water rate increase to be
effective on March 1, 2016.
PURPOSE:
As a result of the rate increase imposed by the City of San Diego,
adopt Ordinance No. 552 amending Appendix A of the Code of Ordinances
with the proposed 4.1% water rate increase approved by the Board on
November 18, 2015, to be effective March 1, 2016. Additionally,
there is one correction to the sewer fees for new account with no
consumption history.
BACKGROUND:
On November 17, 2015, the City of San Diego approved an increase in
the recycled water rate of 116%, which will take effect January 1,
2016. District officials, as well as many South Bay and East County
leaders, vigorously fought this rate increase. This increase was not
anticipated in the FY 2016 budget preparation, and would have put
tremendous pressure on the District’s financial standing had the
Board not decided to pass this increase along on March 1, 2016.
Additionally, the District has experienced reduced water sales as a
result of the drought and the Governor’s mandate to reduce water
usage by at least 20 percent. In spite of additional budget cuts,
2
the dramatic increase in the recycled water cost and the loss in
water sales due to mandate and conservation, have put the District in
the probable position of violating its bond covenants by year end.
The approval of the rate increase of 4.1% effective March 1, 2016 is
expected to put the District back on a path to a strong financial
position. This Staff Report makes the necessary changes to the
Appendix A of the Code of Ordinances to implement the Board adopted
increase. Notices of this water rate increase will be sent to
customers as bill inserts in the month of January 2016.
DISCUSSION:
After the November 18th vote to increase the water rates by an
additional 4.1%, staff analyzed how the increase should be
incorporated into the existing rates. Because the MWD/CWA fixed fee,
energy fee, and government fee are all tied to other cost factors,
those fees are not being modified. The remaining fees are the fixed
system fees and the volumetric usage fees. The system fee is most
closely tied to the fixed cost of running the District, and as such
is not the most appropriate fee to increase. Additionally, with the
loss of water sales the fixed revenues, even with the recommended
increase on the usage fees, will still exceed the BMP 1.4
recommendation of not exceeding 30%, coming in at 36.7%. On the
other hand, the usage fee is directly tied to the variable cost of
water. The increase in the city’s recycled water rate and the loss
of water sales are both usage related, so these fees are being
adjusted accordingly.
Relative Position to Other Districts
Annually, the District performs a survey of the District’s rates
compared to other water providers in the county. With recent changes
by other water providers and with the District’s additional 4.1%
water rate increase, the District moves from the 10th lowest to the
12th lowest water rate of the 22 agencies in the county. This
comparison is made using 13 units of usage, the District’s average.
Interestingly, in this same comparison, the City of San Diego with
their 17% potable water rate increase, has moved from the 13th lowest
to the 8th highest provider in the region.
Internal Cost Cutting
By managing staffing, automating processes, and implementing Best
Management Practices, the District has become more efficient and cost
effective. The District has reduced staffing by 21%, vehicles and
equipment by 17%, and fuel consumption by 36% since 2007.
In addition to increasing the water rate an additional 4.1% to offset
the city’s 116% in the recycled water rate and the higher than
anticipated water conservation, staff have identified an additional
3
$1.1 million of operational budget cuts and/or deferrals to offset
this necessary rate increase.
FISCAL IMPACT: Joseph R. Beachem, Chief Financial Officer
Average water rate increases of 4.1% for water services billed
beginning March 1, 2016, and may include water used as early as
February 1, 2016, depending on the billing cycle.
STRATEGIC OUTLOOK:
The District ensures its continued financial health through long-term
financial planning and debt planning.
LEGAL IMPACT:
None.
Attachments:
A) Ordinance No. 552
Exhibit 1 - Appendix A Strike-through
Exhibit 2 – Appendix A Proposed
1
ORDINANCE NO. 552
AN ORDINANCE OF THE BOARD OF DIRECTORS OF
THE OTAY WATER DISTRICT
AMENDING APPENDIX A
OF THE DISTRICT’S CODE OF ORDINANCES
BE IT ORDAINED by the Board of Directors of Otay Water
District that the District’s Code of Ordinances Appendix A be
amended as per Exhibit 1 to this resolution.
NOW, THEREFORE, BE IT RESOLVED that the new proposed
Appendix A (Exhibit 2) of the Code of Ordinances shall become
effective March 1, 2016.
PASSED, APPROVED AND ADOPTED by the Board of Directors of
the Otay Water District at a regular meeting duly held this 6th
day of January 2016, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________________
President
ATTEST:
__________________________
District Secretary
Attachment A
Section #Code #Fee Description Meter Size
9 9.04 A.1.District Annexation Processing Fee $763.83
9.04 B.
Annexation Fees for Water Annexations
into Otay Water District Boundaries
District-wide
Annexation Fee
3/4" $1,840.10
1" $4,600.25
1-1/2" $9,200.50
2" $14,720.80
3" $29,441.60
4 $46,002.50
6" $92,005.00
8" $147,208.00
10" $211,611.50
9.04 C.4.
Annexation Fees for Annexations to
Sewer Improvement Districts per EDU $1,054.15
10 10.01 Waiver Request $50.00
23 23.04 Backflow Certification
- Second Notification $10.00
- Third Notification $25.00
- Reconnection (service resumed)$50.00
- Initial Filing Fee (New applicants for
addition to the list of approved backflow
prevention device testers)$25.00
- Renewal Filing Fee (to remain on list
of approved backflow prevention device
testers)Annually $10.00
25 25.03 A. Set-up Fees for Accounts $10.00
25 25.03 C.
Monthly Fixed System Charges, MWD &
CWA Charges (1)Meter Size System Charge
MWD & CWA
Fixed Charge
Total Fixed
Charge
3/4"$18.91 $16.84 $35.75
1"$26.71 $31.24 $57.95
Otay Water District
Appendix A
Charges
(1) All Water used in December and billed in January 2016.
Exhibit 1
Section #Code #Fee Description Meter Size Charges
25 25.03 C.
Monthly Fixed System Charges, MWD &
CWA Charges (continued)(1)1-1/2"$46.22 $70.66 $116.88
2"$69.61 $120.17 $189.78
3"$132.02 $255.60 $387.62
4"$202.24 $409.32 $611.56
6"$397.31 $837.89 $1,235.20
8"$631.37 $1,353.09 $1,984.46
10"$904.44 $1,947.62 $2,852.06
25 25.03 E.1.(b) Domestic Residential Water Rates (1)Unit Charge
(The Conservation Tier discount applies Conservation Tier 0 - 5 $1.99
toward the first five units of water when 6-10 $3.10
overall consumption is ten units or less.) 11-22 $4.03
23 or more $6.20
25 25.03 E.2.(b)
Multiple Residential Water Rates - Per
Dwelling Unit (1) 0-4 $3.06
5-9 $3.96
10 or more $6.12
25 25.03 E.3.(b)
Business and Publicly-Owned Water
Rates (1)under 10"0-185 $3.27
186-1,400 $3.32
1,401 or more $3.37
10" & larger 0-7,426 $3.27
7,427-14,616 $3.32
14,617 or more $3.37
25 25.03 E.4.(c)
Irrigation and Commercial Agricultural
Using Potable Water Rates (1)1" & smaller 0-54 $4.45
55-199 $4.50
200 or more $4.56
1.5" & 2"0-144 $4.45
145-355 $4.50
356 or more $4.56
3" & larger 0-550 $4.45
551-1,200 $4.50
1,201 or more $4.56
(1) All Water used in December and billed in January 2016.
Section #Code #Fee Description Meter Size Charges
25 25.03 E.5.(c)Recycled Water (1)3/4" - 1" 0-32 $3.80
(Landscape Irrigation and Certain 33-75 $3.86
Non-Irrigation Purposes Rates)76 or more $3.91
1.5" & 2"0-130 $3.80
131-325 $3.86
326 or more $3.91
3" & 4"0-440 $3.80
441-1,050 $3.86
1,051 or more $3.91
6" & larger 0-4,000 $3.80
4,001-10,000 $3.86
10,001 or more $3.91
25 25.03 E.6.(c)Recycled Commercial (1)under 10"0-173 $2.77
174-831 $2.82
832 or more $2.86
10" & larger 0-7,426 $2.77
7,427-14,616 $2.82
14,617 or more $2.86
25 25.03 E.7.(b)
Potable Temporary and Construction
Water Service Rates (1)1" & smaller 0-54 $8.90
55-199 $9.00
200 or more $9.12
1.5" & 2"0-144 $8.90
145-355 $9.00
356 or more $9.12
3" & larger 0-550 $8.90
551-1,200 $9.00
1,201 or more $9.12
25 25.03 E.8.(b)
Recycled Temporary and Construction
Water Service Rates (1)3/4" - 1" 0-32 $7.60
33-75 $7.72
76 or more $7.82
(1) All Water used in December and billed in January 2016.
Section #Code #Fee Description Meter Size Charges
25 25.03 E.8.(b)
Recycled Temporary and Construction
Water Service Rates (continued) (1)1.5" & 2"0-130 $7.60
131-325 $7.72
326 or more $7.82
3" & 4"0-440 $7.60
441-1,050 $7.72
1,051 or more $7.82
6" & larger 0-4,000 $7.60
4,001-10,000 $7.72
10,001 or more $7.82
25 25.03 E.10.(b) Tank Trucks Water Rates (1)1" & smaller 0-54 $8.90
55-199 $9.00
200 or more $9.12
1.5" & 2"0-144 $8.90
145-355 $9.00
356 or more $9.12
3" & larger 0-550 $8.90
551-1,200 $9.00
1,201 or more $9.12
25 25.03 E.11.(c)
Application Fee for Water Service Outside
District Boundaries $500.00
25 25.03 E.11.(d)
Water Rate for Service Outside District
Boundaries (1)1" & smaller 0-54 $8.90
55-199 $9.00
200 or more $9.12
1.5" & 2"0-144 $8.90
145-355 $9.00
356 or more $9.12
3" & larger 0-550 $8.90
551-1,200 $9.00
1,201 or more $9.12
25 25.03 E.12.(b)
Application Fee for Water Service Outside
an Improvement District $275.00
(1) All Water used in December and billed in January 2016.
Section #Code #Fee Description Meter Size Charges
25 25.03 E.12.(c)
Water Rate for Service Outside
Improvement District (1)1" & smaller 0-54 $8.90
55-199 $9.00
200 or more $9.12
1.5" & 2"0-144 $8.90
145-355 $9.00
356 or more $9.12
3" & larger 0-550 $8.90
551-1,200 $9.00
1,201 or more $9.12
25 25.03 E.13.(c) Fire Service Monthly Charge 3" or less $24.69
more than 4"$33.27
25 25.03 E.14.(b)
Additional Water Service for Property Not
Subject to District Taxes per unit $0.37
25 25.03 E.15.(b)
Interim Service Water Rate in
Improvement District 7 (1)1" & smaller 0-54 $8.90
55-199 $9.00
200 or more $9.12
1.5" & 2"0-144 $8.90
145-355 $9.00
356 or more $9.12
3" & larger 0-550 $8.90
551-1,200 $9.00
1,201 or more $9.12
25 25.03 F.Energy Charges for Pumping Water (1)
Per 100 ft of lift
over 450 ft per
unit $0.05
25 25.04 A.Deposits for Non-Property Owners 3/4"$75.00
1"$150.00
1-1/2"$200.00
(1) All Water used in December and billed in January 2016.
Section #Code #Fee Description Meter Size Charges
25 25.04 A.
Deposits for Non-Property Owner
(continued)2"$360.00
3"$800.00
4"$1,350.00
6"$3,300.00
8"$4,400.00
10"$5,500.00
28 28.01 B.1.Capacity Fees and Zone Charge
District-wide
Capacity Fee
- All IDs excluding Triad 3/4" $8,644.79
1" $21,611.98
1-1/2" $43,223.95
2" $69,158.32
3" $138,316.64
4 $216,199.75
6" $432,239.50
8" $691,583.20
10" $994,150.85
- TRIAD 3/4" $6,485.76
1" $16,214.40
1 -1/2" $32,428.80
2" $51,886.08
3" $103,772.16
4 $162,144.00
6" $324,288.00
8" $518,860.80
10" $745,862.40
28 28.01 B.2.New Water Supply Fee
- All IDs including Triad 3/4" $1,070.85
1" $2,677.13
1-1/2" $5,354.25
2" $8,566.80
3" $17,133.60
4" $26,771.25
6" $53,542.50
8" $85,668.00
10" $123,147.75
Section #Code #Fee Description Meter Size Charges
28 28.02 Installation and Water Meter Charges Meter Size Meter Cost Installation Total
Meter
Box/Vault
(if Needed)
- Potable (Non-Irrigation)3/4" x 7.5"$228.40 $108.38 $336.78 $92.01
3/4" x 9"$243.18 $108.38 $351.56 $92.01
1"$294.73 $108.38 $403.11 $92.01
1.5"$479.05 $108.38 $587.43 $208.60
2"$686.43 $108.38 $794.81 $208.60
3"$2,139.18 $652.57 $2,791.75 $3,720.99
4"$3,715.41 $652.57 $4,367.98 $3,720.99
6"$6,417.52 $1,030.78 $7,448.30 $3,720.99
8"$8,018.21 $1,580.61 $9,598.82 $5,338.03
10"$11,531.68 $1,580.61 $13,112.29 $5,338.03
- Potable/Recycled Irrigation 3/4" x 7.5"$228.40 $108.38 $336.78 $234.49
3/4" x 9"$243.18 $108.38 $351.56 $234.49
1"$294.73 $108.38 $403.11 $234.49
1.5"$479.05 $108.38 $587.43 $234.49
2"$686.43 $108.38 $794.81 $234.49
3"$1,480.52 $652.57 $2,133.09 $3,720.99
4"$2,882.36 $652.57 $3,534.93 $3,720.99
6"$5,189.18 $1,030.78 $6,219.96 $3,720.99
8"$6,912.91 $1,580.61 $8,493.52 $5,338.03
10"$9,809.95 $1,580.61 $11,390.56 $5,338.03
- Combined Fire and Domestic 4"$8,839.28 $652.57 $9,491.85 $3,720.99
6"$11,764.32 $1,030.78 $12,795.10 $3,720.99
8"$17,104.46 $1,580.61 $18,685.07 $5,338.03
10"$23,341.94 $1,580.61 $24,922.55 $5,338.03
31 31.02 D.1.
Requirement of Temporary Meter for
Service
minimum/per
day $25.00
31 31.03 A.1.Requirement of Deposit for Temporary Meters
3/4"$156.85
1"$184.78
1-1/2"$379.62
2"$2,046.00
4"$1,986.00
6"$2,465.00
Section #Code #Fee Description Meter Size Charges
31 31.03 A.1.
Requirement of Deposit for Temporary
Meters (continued)
- Construction Trailer Temporary Meter 2"$2,046.00
- Tank Truck Temporary Meter
(Ordinance No. 372)2"$850.00
31 31.03 A.4.Temporary Meter Install & Removal $128.00
31 31.03 A.5.
Temporary Meter Move Fee
(includes backflow certification)3/4" - 2"$64.00
3" and larger No backflow test $64.00
33 33.07 A.
Customer Request for Meter Test
(Deposit)5/8", 3/4" & 1"$25.00
1-1/2" & 2 "$50.00
3" & Larger $125.00
34 34.01 D.2. Returned Check Charges $25.00
34 34.02 B.Late Payment Charge
5% of
Delinquent
Balance
34 34.02 G.1.(d)Delinquency Tag $10.00
34 34.02 G.3.(a)Meter "Turn-On" Charge
During regular
business hours $35.00
34 34.02 G.3.(b)Meter "Turn-On" Charge
After regular
business hours $65.00
53 53.03 A.1.Sewer Capacity Fee per EDU for parcels within a Sewer ID $4,192.63
53 53.03 A.2.Sewer Capacity Fee per EDU for parcels not within a Sewer ID $6,557.39
53 53.03 B.1.Sewer Connection Fee - Russell Square $7,500.00
53 53.03 B.2.Monthly Sewer Service Charge - Russell Square $200.00
53 53.10 & 11 Set-up Fees for Accounts $10.00
53 53.10 Residential Sewer Usage Fee (2)
Rate multiplied
by winter
average units $2.46
(2) Sewer billed beginning January 1, 2016.
Section #Code #Fee Description Meter Size Charges
53 53.10 Residential Sewer System Fee (2)5/8", 3/4" & larger $17.19
53 53.10 A.
Residential Sewer Without Consumption
History (2)5/8", 3/4" & larger $46.46
53 53.10 B.
Multi-Residential Usage Fee - Sewer
Without Consumption History (2) $29.27
53 53.10 B.2.Multi-Residential Usage Fee - Sewer (2)
Rate multiplied
by winter
average units $2.46
53 53.10 B. 2.Multi-Residential System Fee - Sewer (2).75"$27.07
1"$39.86
1.5"$71.82
2"$110.17
3"$199.66
4"$327.51
6"$647.12
8" $1,030.67
10"$1,478.12
53 53.11
Commercial and Institutional Sewer
Strength Factors Low Strength 1
Medium
Strength 2
High
Strength 4
53 53.11
Monthly Usage Fee for Commercial and
Institutional Sewer (2)Rate
multiplied by Low Strength $2.46
annual avg.Medium Strength $3.53
units High Strength $5.63
53 53.11
Monthly System Fee for Commercial and
Institutional Sewer (2).75"$27.07
1"$39.86
1.5"$71.82
2"$110.17
3"$199.66
4"$327.51
6"$647.12
8" $1,030.67
10"$1,478.12
(2) Sewer billed beginning January 1, 2016.
Section #Code #Fee Description Meter Size Charges
60 60.03
Issuance of Availability Letters for Water
and/or Sewer Service $75.00
72 72.04 A.1.
Locking or Removing Damaged or
Tampered Meters
- To Pull and Reset Meter 3/4" - 2"$170.00
- Broken Curbstop or Tabs 3/4" - 1"$192.00
- If Customer uses Jumper 3/4" - 1"$149.00
- Broken Lock/Locking Device 3/4" - 1"$56.00
- Cap Lock (Welded)3/4" - 1"$158.00
- Broken Curbstop or Tabs 1.5" - 2"$265.00
- To Pull and Reset Meter 3"$351.00
- To Pull and Reset Meter 4"$454.00
- To Pull and Reset Meter 6"$454.00
- To Pull and Reset Meter 8"$600.00
- To Pull and Reset Meter 10"$600.00
72 72.05 D. A.Type I Fine
- First Violation $100.00
- Second Violations $200.00
- Third or each additional violation of that
same ordinance or requirement within a
twelve-month period $500.00
Type II Fine $5,000.00
Type III Fine $500.00
Type IV Fine $500.00
Will not exceed per each day the
violation is identified or
continues.
Fine up to amount specified per
each day the violation is
identified or continues.
Fine up to amount specified per
each day the violation is
identified or continues.
Section #Code #Fee Description Meter Size Charges
State Water
Code
#71630 & Annual Board
Resolution #4142
Water Availability/Standby Annual Special
Assessment Charge $10.00
$10.00
$30.00
$3.00
$3.00
State Water
Code
#71630 & Annual Board
Resolution #4142
Sewer Availability/Standby Annual Special
Assessment Charge $10.00
$30.00
Annual
Board
Resolution
General Obligation Bond Annual Tax
Assessment $0.005
Policies
5 Copies of Identifiable Public Records $0.10/page
Cassette Tape Duplication $2.00/tape
Yearly Subscription Service for Agendas
and Ratified Minutes
Yearly Subscription Service for Board
Packet and Ratified Minutes
Less than one-acre all I.D.s &
Outside an I.D.
Per acre in I.D. 1, 5, &
Outside an I.D.
Per acre in I.D.
2,3,7,9,10,19,20,22,25, & 27
Less than one-acre Outside I.D.
and greater than one mile from
District facilities.
Per acre for outside I.D. &
greater than one mile from
District facilities.
Less than one acre
I.D. 4, 14, & 18
Per acre I.D. 4, 14, & 18
Per $1000 of assessed value for
I.D. 27
$20.00/year or $0.50/meeting
$100.00/year for first copy and
$200.00/year for each copy thereafter
Section #Code #Fee Description Meter Size
9 9.04 A.1.District Annexation Processing Fee $763.76
9.04 B.
Annexation Fees for Water Annexations
into Otay Water District Boundaries
District-wide
Annexation Fee
3/4" $1,924.07
1" $4,810.18
1-1/2" $9,620.35
2" $15,392.56
3" $30,785.12
4 $48,101.75
6" $96,203.50
8" $153,925.60
10" $221,268.05
9.04 C.4.
Annexation Fees for Annexations to
Sewer Improvement Districts per EDU $1,102.25
10 10.01 Waiver Request $50.00
23 23.04 Backflow Certification
- Second Notification $10.00
- Third Notification $25.00
- Reconnection (service resumed)$50.00
- Initial Filing Fee (New applicants for
addition to the list of approved backflow
prevention device testers)$25.00
- Renewal Filing Fee (to remain on list
of approved backflow prevention device
testers)Annually $10.00
25 25.03 A. Set-up Fees for Accounts $10.00
25 25.03 C.
Monthly Fixed System Charges, MWD &
CWA Charges (1)Meter Size System Charge
MWD & CWA
Fixed Charge
Total Fixed
Charge
3/4"$18.91 $16.84 $35.75
1"$26.71 $31.24 $57.95
Otay Water District
Appendix A
Charges
(1) All Water used in February and billed in March 2016.
Exhibit 2
Section #Code #Fee Description Meter Size Charges
25 25.03 C.
Monthly Fixed System Charges, MWD &
CWA Charges (continued)(1)1-1/2"$46.22 $70.66 $116.88
2"$69.61 $120.17 $189.78
3"$132.02 $255.60 $387.62
4"$202.24 $409.32 $611.56
6"$397.31 $837.89 $1,235.20
8"$631.37 $1,353.09 $1,984.46
10"$904.44 $1,947.62 $2,852.06
25 25.03 E.1.(b) Domestic Residential Water Rates (1)Unit Charge
(The Conservation Tier discount applies Conservation Tier 0 - 5 $2.13
toward the first five units of water when 6-10 $3.32
overall consumption is ten units or less.) 11-22 $4.32
23 or more $6.65
25 25.03 E.2.(b)
Multiple Residential Water Rates - Per
Dwelling Unit (1) 0-4 $3.28
5-9 $4.25
10 or more $6.56
25 25.03 E.3.(b)
Business and Publicly-Owned Water
Rates (1)under 10"0-185 $3.51
186-1,400 $3.56
1,401 or more $3.62
10" & larger 0-7,426 $3.51
7,427-14,616 $3.56
14,617 or more $3.62
25 25.03 E.4.(c)
Irrigation and Commercial Agricultural
Using Potable Water Rates (1)1" & smaller 0-54 $4.78
55-199 $4.83
200 or more $4.89
1.5" & 2"0-144 $4.78
145-355 $4.83
356 or more $4.89
3" & larger 0-550 $4.78
551-1,200 $4.83
1,201 or more $4.89
(1) All Water used in February and billed in March 2016.
Section #Code #Fee Description Meter Size Charges
25 25.03 E.5.(c)Recycled Water (1)3/4" - 1" 0-32 $4.08
(Landscape Irrigation and Certain 33-75 $4.14
Non-Irrigation Purposes Rates)76 or more $4.20
1.5" & 2"0-130 $4.08
131-325 $4.14
326 or more $4.20
3" & 4"0-440 $4.08
441-1,050 $4.14
1,051 or more $4.20
6" & larger 0-4,000 $4.08
4,001-10,000 $4.14
10,001 or more $4.20
25 25.03 E.6.(c)Recycled Commercial (1)under 10"0-173 $2.97
174-831 $3.03
832 or more $3.07
10" & larger 0-7,426 $2.97
7,427-14,616 $3.03
14,617 or more $3.07
25 25.03 E.7.(b)
Potable Temporary and Construction
Water Service Rates (1)1" & smaller 0-54 $9.56
55-199 $9.66
200 or more $9.78
1.5" & 2"0-144 $9.56
145-355 $9.66
356 or more $9.78
3" & larger 0-550 $9.56
551-1,200 $9.66
1,201 or more $9.78
25 25.03 E.8.(b)
Recycled Temporary and Construction
Water Service Rates (1)3/4" - 1" 0-32 $8.16
33-75 $8.28
76 or more $8.40
(1) All Water used in February and billed in March 2016.
Section #Code #Fee Description Meter Size Charges
25 25.03 E.8.(b)
Recycled Temporary and Construction
Water Service Rates (continued) (1)1.5" & 2"0-130 $8.16
131-325 $8.28
326 or more $8.40
3" & 4"0-440 $8.16
441-1,050 $8.28
1,051 or more $8.40
6" & larger 0-4,000 $8.16
4,001-10,000 $8.28
10,001 or more $8.40
25 25.03 E.10.(b) Tank Trucks Water Rates (1)1" & smaller 0-54 $9.56
55-199 $9.66
200 or more $9.78
1.5" & 2"0-144 $9.56
145-355 $9.66
356 or more $9.78
3" & larger 0-550 $9.56
551-1,200 $9.66
1,201 or more $9.78
25 25.03 E.11.(c)
Application Fee for Water Service Outside
District Boundaries $500.00
25 25.03 E.11.(d)
Water Rate for Service Outside District
Boundaries (1)1" & smaller 0-54 $9.56
55-199 $9.66
200 or more $9.78
1.5" & 2"0-144 $9.56
145-355 $9.66
356 or more $9.78
3" & larger 0-550 $9.56
551-1,200 $9.66
1,201 or more $9.78
25 25.03 E.12.(b)
Application Fee for Water Service Outside
an Improvement District $275.00
(1) All Water used in February and billed in March 2016.
Section #Code #Fee Description Meter Size Charges
25 25.03 E.12.(c)
Water Rate for Service Outside
Improvement District (1)1" & smaller 0-54 $9.56
55-199 $9.66
200 or more $9.78
1.5" & 2"0-144 $9.56
145-355 $9.66
356 or more $9.78
3" & larger 0-550 $9.56
551-1,200 $9.66
1,201 or more $9.78
25 25.03 E.13.(c) Fire Service Monthly Charge 3" or less $24.69
more than 4"$33.27
25 25.03 E.14.(b)
Additional Water Service for Property Not
Subject to District Taxes per unit $0.37
25 25.03 E.15.(b)
Interim Service Water Rate in
Improvement District 7 (1)1" & smaller 0-54 $9.56
55-199 $9.66
200 or more $9.78
1.5" & 2"0-144 $9.56
145-355 $9.66
356 or more $9.78
3" & larger 0-550 $9.56
551-1,200 $9.66
1,201 or more $9.78
25 25.03 F.Energy Charges for Pumping Water (1)
Per 100 ft of lift
over 450 ft per
unit $0.072
25 25.04 A.Deposits for Non-Property Owners 3/4"$75.00
1"$150.00
1-1/2"$200.00
(1) All Water used in February and billed in March 2016.
Section #Code #Fee Description Meter Size Charges
25 25.04 A.
Deposits for Non-Property Owner
(continued)2"$360.00
3"$800.00
4"$1,350.00
6"$3,300.00
8"$4,400.00
10"$5,500.00
28 28.01 B.1.Capacity Fees and Zone Charge
District-wide
Capacity Fee
- All IDs excluding Triad 3/4" $8,644.79
1" $21,611.98
1-1/2" $43,223.95
2" $69,158.32
3" $138,316.64
4 $216,119.75
6" $432,239.50
8" $691,583.20
10" $994,150.85
- TRIAD 3/4" $6,485.76
1" $16,214.40
1 -1/2" $32,428.80
2" $51,886.08
3" $103,772.16
4 $162,144.00
6" $324,288.00
8" $518,860.80
10" $745,862.40
28 28.01 B.2.New Water Supply Fee
- All IDs including Triad 3/4" $1,070.85
1" $2,677.13
1-1/2" $5,354.25
2" $8,566.80
3" $17,133.60
4" $26,771.25
6" $53,542.50
8" $85,668.00
10" $123,147.75
Section #Code #Fee Description Meter Size Charges
28 28.02 Installation and Water Meter Charges Meter Size Meter Cost Installation Total
Meter
Box/Vault
(if Needed)
- Potable (Non-Irrigation)3/4" x 7.5"$228.40 $108.38 $336.78 $92.01
3/4" x 9"$243.18 $108.38 $351.56 $92.01
1"$294.73 $108.38 $403.11 $92.01
1.5"$479.05 $108.38 $587.43 $208.60
2"$686.43 $108.38 $794.81 $208.60
3"$2,139.18 $652.57 $2,791.75 $3,720.99
4"$3,715.41 $652.57 $4,367.98 $3,720.99
6"$6,417.52 $1,030.78 $7,448.30 $3,720.99
8"$8,018.21 $1,580.61 $9,598.82 $5,338.03
10"$11,531.68 $1,580.61 $13,112.29 $5,338.03
- Potable/Recycled Irrigation 3/4" x 7.5"$218.43 $103.65 $322.08 $221.90
3/4" x 9"$243.18 $103.65 $346.83 $234.49
1"$281.86 $103.65 $385.51 $221.90
1.5"$458.14 $103.65 $561.79 $221.90
2"$656.47 $103.65 $760.12 $221.90
3"$1,415.91 $624.09 $2,040.00 $3,521.08
4"$2,756.56 $624.09 $3,380.65 $3,521.08
6"$4,962.70 $985.80 $5,948.50 $3,521.08
8"$6,611.21 $1,511.63 $8,122.84 $5,051.24
10"$9,381.81 $1,511.63 $10,893.44 $5,051.24
- Combined Fire and Domestic 4"$8,453.50 $624.09 $9,077.59 $3,521.08
6"$11,250.88 $985.80 $12,236.68 $3,521.08
8"$16,357.96 $1,511.63 $17,869.59 $5,051.24
10"$22,323.21 $1,511.63 $23,834.84 $5,051.24
31 31.02 D.1.
Requirement of Temporary Meter for
Service
minimum/per
day $25.00
31 31.03 A.1.Requirement of Deposit for Temporary Meters
3/4"$156.85
1"$184.78
1-1/2"$379.62
2"$2,046.00
4"$1,986.00
6"$2,465.00
Section #Code #Fee Description Meter Size Charges
31 31.03 A.1.
Requirement of Deposit for Temporary
Meters (continued)
- Construction Trailer Temporary Meter 2"$2,046.00
- Tank Truck Temporary Meter
(Ordinance No. 372)2"$850.00
31 31.03 A.4.Temporary Meter Install & Removal $128.00
31 31.03 A.5.
Temporary Meter Move Fee
(includes backflow certification)3/4" - 2"$64.00
3" and larger No backflow test $64.00
33 33.07 A.
Customer Request for Meter Test
(Deposit)5/8", 3/4" & 1"$25.00
1-1/2" & 2 "$50.00
3" & Larger $125.00
34 34.01 D.2. Returned Check Charges $25.00
34 34.02 B.Late Payment Charge
5% of
Delinquent
Balance
34 34.02 G.1.(d)Delinquency Tag $10.00
34 34.02 G.3.(a)Meter "Turn-On" Charge
During regular
business hours $35.00
34 34.02 G.3.(b)Meter "Turn-On" Charge
After regular
business hours $65.00
53 53.03 A.1.Sewer Capacity Fee per EDU for parcels within a Sewer ID $4,237.30
53 53.03 A.2.Sewer Capacity Fee per EDU for parcels not within a Sewer ID $6,627.25
53 53.03 B.1.Sewer Connection Fee - Russell Square $7,500.00
53 53.03 B.2.Monthly Sewer Service Charge - Russell Square $200.00
53 53.10 & 11 Set-up Fees for Accounts $10.00
53 53.10 Residential Sewer Usage Fee (2)
Rate multiplied
by winter
average units $2.46
(2) Sewer billed beginning January 1, 2016.
Section #Code #Fee Description Meter Size Charges
53 53.10 Residential Sewer System Fee (2)5/8", 3/4" & larger $17.19
53 53.10 A.
Residential Sewer Without Consumption
History (2)5/8", 3/4" & larger $40.19
53 53.10 B.
Multi-Residential Usage Fee - Sewer
Without Consumption History (2) $29.27
53 53.10 B.2.Multi-Residential Usage Fee - Sewer (2)
Rate multiplied
by winter
average units $2.46
53 53.10 B. 2.Multi-Residential System Fee - Sewer (2).75"$27.07
1"$39.86
1.5"$71.82
2"$110.17
3"$199.66
4"$327.51
6"$647.12
8" $1,030.67
10"$1,478.12
53 53.11
Commercial and Institutional Sewer
Strength Factors Low Strength 1
Medium
Strength 2
High
Strength 4
53 53.11
Monthly Usage Fee for Commercial and
Institutional Sewer (2)Rate
multiplied by Low Strength $2.46
annual avg.Medium Strength $3.53
units High Strength $5.63
53 53.11
Monthly System Fee for Commercial and
Institutional Sewer (2).75"$27.07
1"$39.86
1.5"$71.82
2"$110.17
3"$199.66
4"$327.51
6"$647.12
8" $1,030.67
10"$1,478.12
(2) Sewer billed beginning January 1, 2016.
Section #Code #Fee Description Meter Size Charges
60 60.03
Issuance of Availability Letters for Water
and/or Sewer Service $75.00
72 72.04 A.1.
Locking or Removing Damaged or
Tampered Meters
- To Pull and Reset Meter 3/4" - 2"$170.00
- Broken Curbstop or Tabs 3/4" - 1"$192.00
- If Customer uses Jumper 3/4" - 1"$149.00
- Broken Lock/Locking Device 3/4" - 1"$56.00
- Cap Lock (Welded)3/4" - 1"$158.00
- Broken Curbstop or Tabs 1.5" - 2"$265.00
- To Pull and Reset Meter 3"$351.00
- To Pull and Reset Meter 4"$454.00
- To Pull and Reset Meter 6"$454.00
- To Pull and Reset Meter 8"$600.00
- To Pull and Reset Meter 10"$600.00
72 72.05 D. A.Type I Fine
- First Violation $100.00
- Second Violations $200.00
- Third or each additional violation of that
same ordinance or requirement within a
twelve-month period $500.00
Type II Fine $5,000.00
Type III Fine $500.00
Type IV Fine $500.00
Fine up to amount specified per
each day the violation is
identified or continues.
Fine up to amount specified per
each day the violation is
identified or continues.
Will not exceed per each day the
violation is identified or
continues.
Section #Code #Fee Description Meter Size Charges
State Water
Code
#71630 & Annual Board
Resolution #4142
Water Availability/Standby Annual Special
Assessment Charge $10.00
$10.00
$30.00
$3.00
$3.00
State Water
Code
#71630 & Annual Board
Resolution #4142
Sewer Availability/Standby Annual Special
Assessment Charge $10.00
$30.00
Annual
Board
Resolution
General Obligation Bond Annual Tax
Assessment $0.005
Policies
5 Copies of Identifiable Public Records $0.10/page
Cassette Tape Duplication $2.00/tape
Yearly Subscription Service for Agendas
and Ratified Minutes
Yearly Subscription Service for Board
Packet and Ratified Minutes
Per acre for outside I.D. &
greater than one mile from
District facilities.
Less than one acre
I.D. 4, 14, & 18
Per acre I.D. 4, 14, & 18
Per $1000 of assessed value for
I.D. 27
$20.00/year or $0.50/meeting
$100.00/year for first copy and
$200.00/year for each copy thereafter
Less than one-acre all I.D.s &
Outside an I.D.
Per acre in I.D. 1, 5, &
Outside an I.D.
Per acre in I.D.
2,3,7,9,10,19,20,22,25, & 27
Less than one-acre Outside I.D.
and greater than one mile from
District facilities.
STAFF REPORT
TYPE MEETING: Regular Board Meeting MEETING DATE: January 6, 2016
SUBMITTED BY: Kevin Koeppen, Finance Manager W.O./G.F. NO: DIV. NO. All
APPROVED BY:
(Chief)
Joseph Beachem, Chief Financial Officer
APPROVED BY:
(Chief):
Joseph R. Beachem, Chief Financial Officer
German Alvarez, Assistant General Manager
Mark Watton, General Manager
SUBJECT: Rejection of the Donice and Donita Blalock Claim
GENERAL MANAGER’S RECOMMENDATION:
That the Board reject the claim submitted by Donice and Donita
Blalock, 1621 Hillsdale Road, El Cajon, CA 92019, received October
19, 2015, requesting reimbursement of an estimated $300,000 for
cleanup, demolition, abatement, remediation, code upgrades, cost to
repair, landscaping, hardscaping, business interruption, emotional
distress and attorney fees and costs due to water damage at their
residence caused by an October 7, 2015 main break.
COMMITTEE ACTION:
This items was not taken to Committee.
PURPOSE:
To request that the Board reject the claim submitted by Donice and
Donita Blalock, requesting reimbursement of an estimated $300,000
for water damages incurred at their residence.
ANALYSIS:
On October 7, 2015 a 12-inch water main broke resulting in flooding
at Hillsdale Road in El Cajon. Otay staff became aware of the main
break at 9:30am on October 7, 2015 and responded immediately to
isolate the area. The Blalocks and their attorney, John T. Richards,
believe that the District should be held responsible for damages to
the Blalock’s property as a result of the break.
SDRMA has provided a good faith offer of $50,000 for remediation of
damages to the Blalock’s property and a good faith payment of $25,000
to the Blalocks. The Blalocks have prepared their own estimate,
which they have provided to SDRMA, totaling approximately $300,000.
In SDRMA’s opinion the Blalock’s claim includes damages that were
not a direct result of the main break and losses the Blalocks have,
to date, have been unsubstantiated. Those losses include, but are
not limited to, property that was in disrepair prior to the main
break and unsubstantiated business losses.
SDRMA requested that Otay issue a Notice of Rejection to John T.
Richards and the Blalocks rejecting the claim based on the nature
and extent of the claim exceeding what SDRMA’s experts state was
damaged as a result of the main break.
It is recommended that the claim in the amount of approximately
$300,000, be denied. This action is necessary in order to begin
the statute of limitations for bringing any legal action in this
matter.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
None.
STRATEGIC GOAL:
This item supports a strategic objective of maintaining and
protecting District assets and property.
LEGAL IMPACT:
None.
Attachment:
A – Claim submitted by Donice and Donita Blalock
STAFF REPORT
TYPE MEETING: Regular Board Meeting MEETING DATE: January 6, 2016
SUBMITTED BY: Mark Watton,
General Manager
W.O./G.F. NO: DIV. NO.
APPROVED BY:
Susan Cruz, District Secretary
Mark Watton, General Manager
SUBJECT: Board of Directors 2016 Calendar of Meetings
GENERAL MANAGER’S RECOMMENDATION:
At the request of the Board, the attached Board of Director’s meeting
calendar for 2016 is being presented for discussion.
PURPOSE:
This staff report is being presented to provide the Board the
opportunity to review the 2016 Board of Director’s meeting calendar
and amend the schedule as needed.
COMMITTEE ACTION:
N/A
ANALYSIS:
The Board requested that this item be presented at each meeting so
they may have an opportunity to review the Board meeting calendar
schedule and amend it as needed.
STRATEGIC GOAL:
N/A
FISCAL IMPACT:
None.
LEGAL IMPACT:
None.
Attachment: Calendar of Meetings for 2016
G:\UserData\DistSec\WINWORD\STAFRPTS\Board Meeting Calendar 1-6-16.doc
Board of Directors, Workshops
and Committee Meetings
2016
Regular Board Meetings:
Special Board or Committee Meetings (3rd
Wednesday of Each Month or as Noted)
January 6, 2016
February 3, 2016
March 2, 2016
April 6, 2016
May 4, 2016
June 1, 2016
July 6, 2016
August 3, 2016
September 7, 2016
October 5, 2016
November 2, 2016
December 7, 2016
January 20, 2016
February 17, 2016
March 16, 2016
April 20, 2016
May 18, 2016
June 15, 2016
July 20, 2016
August 17, 2016
September 21, 2016
October 19, 2016
November 16, 2016
December 21, 2016
SPECIAL BOARD MEETINGS:
BOARD WORKSHOPS:
STAFF REPORT
TYPE MEETING: Regular Board
MEETING DATE: January 6, 2016
SUBMITTED BY:
Dan Martin
Engineering Manager
PROJECT: VARIOUS DIV. NO. ALL
APPROVED BY:
Rod Posada, Chief of Engineering
German Alvarez, Assistant General Manager
Mark Watton, General Manager
SUBJECT: Informational Item – First Quarter Fiscal Year 2016 Capital
Improvement Program Report
GENERAL MANAGER’S RECOMMENDATION:
No recommendation. This is an informational item only.
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To update the Board about the status of all CIP project expenditures
and to highlight significant issues, progress, and milestones on
major projects.
ANALYSIS:
To keep up with growth and to meet our ratepayers' expectations to
adequately deliver safe, reliable, cost-effective, and quality water,
each year the District staff prepares a Six-Year CIP Plan that
identifies the District’s infrastructure needs. The CIP is comprised
of four categories consisting of backbone capital facilities,
replacement/renewal projects, capital purchases, and developer's
reimbursement projects.
The First Quarter Fiscal Year 2016 update is intended to provide a
detailed analysis of progress in completing these projects within the
allotted time and budget of $11.4 million. Expenditures through the
First Quarter totaled approximately $2.1 million. Approximately 18%
of the Fiscal Year 2016 expenditure budget was spent (see Attachment
B).
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
No fiscal impact as this is an informational item only.
STRATEGIC GOAL:
The Capital Improvement Program supports the District’s Mission
statement, “To provide high value water and wastewater services to
the customers of the Otay Water District, in a professional,
effective, and efficient manner” and the General Manager’s Vision, “A
District that is at the forefront in innovations to provide water
services at affordable rates, with a reputation for outstanding
customer service.”
LEGAL IMPACT:
None.
DM/RP:
P:\Forms\D-Construction\CIP Quarterly Reports\CIP Qtr Reports\FY 2016\Q1\Staff Report\BD 12-02-15, Staff
Report, First Quarter FY 2016 CIP Report, (DM-RP).docx
Attachments: Attachment A – Committee Action
Attachment B - Fiscal Year 2016 First Quarter CIP
Expenditure Report
Attachment C – Presentation
ATTACHMENT A
SUBJECT/PROJECT:
VARIOUS
Informational Item – First Quarter Fiscal Year 2016 Capital
Improvement Program Report
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee (Committee)
reviewed this item at a Committee Meeting held on December 8, 2015,
and the following comments were made:
Staff provided a PowerPoint presentation to the Committee and
indicated that the expenditures through the first quarter of
FY 2016 totaled approximately $2.1 million, which is about 18%
of the District’s fiscal year budget.
Staff indicated that the District’s FY 2015 CIP budget consists
of 80 projects that total $11.4 million and is divided into
four categories:
o Capital Facilities= $3.1 million
o Replacement/Renewal= $7.2 million
o Capital Purchases= $1.1 million
o Developer Reimbursement= $1.0 thousand
The PowerPoint presentation included the following:
o Total Life-to-Date Expenditures
o CIP Budget Forecast vs. Expenditures
o Major CIP Projects
o CIP Projects in Construction
o Construction Contract Status of projects, contract amount
with allowances, net change orders, and percent of project
completion
o Consultant Contract Status of contract amounts, approve
payments to date, change orders, dates when contracts were
signed and the end date of contracts
Staff provided an update of the following construction projects
that were active during the first quarter:
o 850-3 Reservoir Interior Coating and Upgrades (P2542) that
was put into service on November 30, 2015.
o 944-1, 944-2, and 458-2 Reservoir Interior/Exterior
Coating and Upgrades (P2531, P2532, P2535). It was
indicated that currently the coating work for the 944-1
and 458-2 Reservoirs is complete and that the Reservoirs
are in the testing phase. It was also indicated that
delivery of this project is behind schedule and that staff
is assessing liquidated damages in accordance with the
provisions of the consultant’s contract. A final
reconciliation/change order will be performed and brought
to the January committee then February board meeting for
consideration. In response to a question from the
Committee, staff stated that deductions for liquidated
damages have been made on the contractor’s progress
payments to compensate for the liquidated damages.
o RWCWRF – Return Activated Sludge (RAS) Pump Replacement
(R2111) is estimated to be completed by December 2015.
o SR-11 Utility Relocations Sequence I (P2453) that was
substantially completed in November 2015.
Staff highlighted that during the first quarter of FY 2016 the
Change Orders with Allowance Credit equaled to 0.1%.
In response to a question by the Committee, staff stated that
Lee & Ro is involved with the North/South Interconnection
Project. Staff indicated that they are working with Steve Ro
and David Watson on this project.
The Committee inquired about staffs’ perception of going over
the fiscal year amount established for a CIP project, but
staying within the overall CIP project budget to attain the
goal of reaching 100% of actual expenditures of the FY 2016 CIP
Budget and completing projects in a timely manner. Staff
stated the District’s goal is to stay on or under the approved
fiscal year budget. However, staff indicated that on a case by
case basis staff would consider advancing a project if the
project is required to resolve a critical maintenance issue and
the project could be delivered within the approved overall
project budget.
Following the discussion, the Committee supported staffs’
recommendation and presentation to the full board as an informational
item.
FISCAL YEAR 2016
FIRST QUARTER REPORT
(Expenditures through 09/30/2015)
($000)
Attachment B
2016 09/30/15
CIP No.Description
Project
Manager
FY 2016
Budget Expenses Balance
Expense to
Budget %Budget Expenses Balance
Expense to
Budget %Comments
CAPITAL FACILITY PROJECTS -
P2040 Res - 1655-1 Reservoir 0.5 MG Cameron 25$ -$ 25$ 0%2,200$ 478$ 1,722$ 22%Planning for this project has just begun.1
P2083 PS - 870-2 Pump Station Replacement Marchioro 350 50 300 14%15,000 1,370 13,630 9%
On target. Q1 expense slower compared to Q2
through Q4 since consultant (Carollo) amendment
processed during Q1.
P2267 36-Inch Main Pumpouts and Air/Vacuum Ventilation Installations Marchioro 50 11 39 22%735 421 314 57%On target.
P2325
PL-10" to 12" Oversize, 1296 Zone, PB Road-Rolling Hills Hydro PS/PB
Bndy Beppler 1 1 - 100%22 1 21 5%
Developer reimbursement request associated with
this project under review in Q1.
P2451 Otay Mesa Desalination Conveyance and Disinfection System Posada 350 105 245 30%30,000 3,364 26,636 11%
Expect to spend 75% of Fiscal Year budget or
$265,000 total for the Fiscal Year.
P2466 Regional Training Facility Coburn-Boyd 8 1 7 13%300 288 12 96%On track.
P2469 Information Technology Network and Hardware Kerr 175 - 175 0%1,684 1,887 (203) 112%
For this Fiscal Year, $174,800 will be spent, then
the CIP will be closed.1
P2470 Financial System Enhancements Kerr 100 26 74 26%1,765 1,693 72 96%
Purchased software for Customer Service and
anticipate spending $25K-$30K for Eden Payroll
and Self-Service Module later this Fiscal Year.
P2486 Asset Management Plan Condition Assessment and Data Acquisition Zhao 75 - 75 0%1,015 859 156 85%The hiring of a consultant has been put on hold.
P2511 Otay Interconnect Pipeline Marchioro 50 413 (363) 826%2,601 2,498 103 96%
FY 2016 expense currently projected at $420K
rather than $50K. Purchase of Caltrans parcels
was on hold during FY 2016 budget development
cycle.
P2537 Operations Yard Property Acquisition Improvements Beppler 450 25 425 6%775 191 584 25%
Construction is expected to be completed this
Fiscal Year and is estimated at $500K.
P2540 Work Order Management System Replacement Kerr 60 146 (86) 243%500 443 57 89%
Payment for work scheduled for Q4 FY 2015 held
until Contractor completed delivery of system in
Q1 of FY 2016. Overall project is within budget.
P2541 624 Pressure Zone PRSs Marchioro 525 9 516 2%750 234 516 31%
On target. Q1 expense slower compared to Q2
through Q4 since contractor (CCL) has not yet
broken ground. Linked to R2108.
P2547 District Administration Vehicle Charging Stations Beppler 1 - 1 0%60 11 49 18%Little activity expected this Fiscal Year.
P2549 Fuel System Upgrade Payne 30 - 30 0%30 - 30 0%To be completed in the 3rd QTR.
P2551 Blossom Lane Helix WD and Otay WD Interconnection Beppler 150 2 148 1%193 10 183 5%
Construction completion anticipated in early 2016.
Invoices from HWD may total $170K.
P2552 South Barcelona Helix WD and Otay WD Interconnection Beppler 150 2 148 1%200 10 190 5%
Construction completion anticipated in early 2016.
Invoices from HWD may total $170K.
P2554 640/340 PRS at Energy Way and Nirvana Avenue Marchioro 1 - 1 0%400 - 400 0%No progress anticipated in FY 2016.
P2555 Administration and Operations Parking Lot Improvements Cameron 10 8 2 80%500 8 492 2%Project has been accelerated.
P2561 Res - 711-3 Reservoir Cover/Liner Replacement Marchioro 5 - 5 0%1,800 - 1,800 0%No progress anticipated in FY 2016.
P2562 Res - 571-1 Reservoir Cover/Liner Replacement Marchioro 1 - 1 0%2,600 - 2,600 0%No progress anticipated in FY 2016.
P2563 Res - 870-1 Reservoir Cover/Liner Replacement Marchioro 1 - 1 0%1,000 - 1,000 0%No progress anticipated in FY 2016.
P2568 Technology Business Processes Improvement Kerr 40 25 15 63%115 25 90 22%
Anticipate spending another $10K-$20K for
solutions for business process improvements. P2569 Metro Ethernet Implementation/ District Facilities - Pilot Kerr 100 - 100 0%100 - 100 0%This project will commence in the 3rd QTR.
P2570 SCADA Equipment & Infrastructure Enhancement Kerr - - - 0%300 - 300 0%No expenditures anticipated in FY 2016.
P2571
Datacenter Network Enhancement & Replacement of Infrastructure
Componets Kerr - - - 0%200 - 200 0%No expenditures anticipated in FY 2016.
P2572 Enterprise Resource Planning (ERP) Replacement Kerr - - - 0%250 - 250 0%No expenditures anticipated in FY 2016.
R2077 RecPL - 24-Inch, 860 Zone, Alta Road - Alta Gate/Airway Beppler 5 - 5 0%2,850 2,810 40 99%Little activity scheduled this Fiscal Year.
R2107 RWCWRF Screening Compactor and Chlorine Injectors Enclosure Vaclavek 7 3 4 43%215 180 35 84%
No further expenses projected for FY 2016.
Project is complete.
R2108 Res - 927-1 Reservoir Cover Replacement Marchioro 10 - 10 0%1,090 1,082 8 99%
On target. Final warranty inspection scheduled
for 3rd QTR.
R2110 RecPS - 944-1 Optimization and Pressure Zone Modifications Marchioro 25 4 21 16%200 88 112 44%
FY 2016 expense currently projected at $45K
rather than $25K. Linked to P2541.
R2114 Large Recycle Pump Replacement at the RWCWRF 927-1 Pump Station Anderson 40 - 40 0%120 89 31 74%No additional funds will be spent this Fiscal Year.
R2117 RWCWRF Disinfection System Improvements Beppler 110 5 105 5%2,500 109 2,391 4%
Waiting on results of IPR/DPR study on plant
before making a decision on next step. Do not
expect to spend the full Fiscal Year budget.
FISCAL YEAR-TO-DATE, 09/30/15 LIFE-TO-DATE, 09/30/15
Page 1 of 3
FISCAL YEAR 2016
FIRST QUARTER REPORT
(Expenditures through 09/30/2015)
($000)
Attachment B
2016 09/30/15
CIP No.Description
Project
Manager
FY 2016
Budget Expenses Balance
Expense to
Budget %Budget Expenses Balance
Expense to
Budget %Comments
FISCAL YEAR-TO-DATE, 09/30/15 LIFE-TO-DATE, 09/30/15
R2118 Steele Canyon Sewer PS Chopper Pump Beppler 40 - 40 0%40 - 40 0%Engineering/OPS working on pump selection.
R2119 Treatment Plant Automation & Security Upgrades Beppler 50 - 50 0%200 - 200 0%No activity to date; budget still adequate.
R2121 Res - 944-1 Reservoir Cover/Liner Replacement Marchioro 25 13 12 52%1,400 13 1,387 1%On target.
R2122 Emergency Recycled Water Fire Hydrant Installations Cameron 75 11 64 15%75 11 64 15%
Project is on schedule; gathering Agency
requirements.
S2043 RWCWRF Sludge Handling System Beppler 1 - 1 0%47 40 7 85%Little activity scheduled this Fiscal Year.
Total Capital Facility Projects Total:3,096 860 2,236 28%73,832 18,213 55,619 25%
REPLACEMENT/RENEWAL PROJECTS
P2382 Safety and Security Improvements Ramirez 300 63 237 21%2,667 2,321 346 87%
$63K in District-wide system upgrades were
completed by the end of Q1 FY 2016. Project
phases will continue into FY 2016. It is
anticipated that the remaining balance of $237K
will be expensed in phase projects during the
remainder of FY 2016.
P2453 SR-11 Utility Relocations Marchioro 5 97 (92) 1940%2,250 1,515 735 67%
FY 2016 expense projected at $180K, rather than
$5K. Construction contract not completed in FY
2015 as anticipated. Overall project within
budget.
P2485 SCADA Communication System and Software Replacement Segura 75 45 30 60%2,014 1,455 559 72%
This project is on target. Estimated to expend
100% of the budgeted CIP.
P2493 624-2 Reservoir Interior/Exterior Coating Cameron 55 2 53 4%1,675 1,538 137 92%
Project is in the warranty period; expenditures
planned for the 4th QTR.
P2494 Multiple Species Conservation Plan Coburn-Boyd 87 2 85 2%950 848 102 89%
Rate of contract completion estimated to increase
in Q2, Q3, and Q4.
P2495 San Miguel Habitat Management/Mitigation Area Coburn-Boyd 120 16 104 13%2,100 1,156 944 55%On track.
P2496 Otay Lakes Road Utility Relocations Martin 20 - 20 0%325 282 43 87%Final punch list items pending from City.
P2504 Regulatory Site Access Road and Pipeline Relocation Cameron 50 - 50 0%900 329 571 37%Project is driven by County Fire.
P2507 East Palomar Street Utility Relocation Cameron 25 10 15 40%940 704 236 75%Project is complete; processing reimbursement.
P2508 Pipeline Cathodic Protection Replacement Program Marchioro 150 4 146 3%725 188 537 26%
Pace anticipated to accelerate during Q2 through
Q3.
P2515 870-1 Reservoir Paving Beppler 15 4 11 27%510 509 1 100%
Project construction complete. Project was
accepted on February 11, 2015 and has a one
year warranty.
P2518 803-3 Reservoir Interior/Exterior Coating Cameron 20 - 20 0%700 638 62 91%
Project is in the warranty period, expenditures
planned for the 3rd QTR.
P2519 832-2 Reservoir Interior/Exterior Coating Cameron 20 1 19 5%750 663 87 88%
Project is in the warranty period, expenditures
planned for the 3rd QTR.
P2520 Motorola Mobile Radio Upgrade Martinez 30 - 30 0%135 77 58 57%Anticipate spending in the 3rd QTR.
P2529 711-2 Reservoir Interior & Exterior Coating Cameron 600 20 580 3%790 35 755 4%
Project is on schedule, construction to begin in
the 2nd QTR.
P2530 711-1 Reservoir Interior & Exterior Coating Cameron 800 21 779 3%1,040 37 1,003 4%
Project is on schedule, construction to begin in
the 2nd QTR.
P2531 944-1 Reservoir Interior & Exterior Coating Cameron 205 79 126 39%390 90 300 23%
Project is behind schedule. Contractor is being
assessed liquidated damages.
P2532 944-2 Reservoir Interior & Exterior Coating Cameron 101 48 53 48%946 935 11 99%
Reservoir in service. Contractor to complete
punch list items; associated with P2531.
P2533 1200-1 Reservoir Interior & Exterior Coating Cameron 5 - 5 0%565 - 565 0%
Project is on schedule, expenditures planned for
the 4th QTR.
P2534 978-1 Reservoir Interior & Exterior Coating Cameron - - - 0%325 - 325 0%No expenditures for FY 2016.
P2535 458-2 Reservoir Interior & Exterior Coating & Upgrades Cameron 294 205 89 70%839 579 260 69%
Project is behind schedule. Contractor is being
assessed liquidated damages.
P2538
Administration and Operations Building Fire Sprinkler Replacement
Program Cameron 5 1 4 20%110 65 45 59%Project is on schedule.
P2539 South Bay Bus Rapid Transit (BRT) Utility Relocations Cameron 100 5 95 5%940 835 105 89%SANDAG driven project.
P2542 850-3 Reservoir Interior Coating Cameron 230 240 (10) 104%530 385 145 73%
Construction contract acceptance anticipated in
Q2.
P2543 850-1 Reservoir Interior/Exterior Coating Cameron - - - 0%575 - 575 0%No expenditures for FY 2016.
Page 2 of 3
FISCAL YEAR 2016
FIRST QUARTER REPORT
(Expenditures through 09/30/2015)
($000)
Attachment B
2016 09/30/15
CIP No.Description
Project
Manager
FY 2016
Budget Expenses Balance
Expense to
Budget %Budget Expenses Balance
Expense to
Budget %Comments
FISCAL YEAR-TO-DATE, 09/30/15 LIFE-TO-DATE, 09/30/15
P2544 850-2 Reservoir Interior/Exterior Reservoir Coating Cameron 5 - 5 0%940 - 940 0%
Project is on schedule, expenditures planned for
the 4th QTR.
P2545 980-1 Reservoir Interior Exterior Coating Cameron 950 9 941 1%1,495 9 1,486 1%
Project is on schedule. Construction to begin in
the 3rd QTR.
P2546 980-2 Reservoir Interior/Exterior Coating Cameron - - - 0%1,450 - 1,450 0%No expenditures for FY 2016.
P2550 Fuel Island Upgrade Payne 75 - 75 0%75 - 75 0%To be completed in the 3rd QTR.
P2553 Heritage Road Bridge Replacement and Utility Relocation Cameron 10 - 10 0%1,200 - 1,200 0%City of Chula Vista driven project.
P2557
520 Res Recirculation Pipeline Chemical Supply and Analyzer Feed
Replacement Project Beppler 1 - 1 0%100 - 100 0%Little activity scheduled this Fiscal Year.
P2558 Additional Pump Station Fuel Storage Rahders 25 - 25 0%25 - 25 0%Will be expensed by end of 3rd QTR.
P2559 Pressure Vessel Repair and Replacement Program Marchioro 50 15 35 30%300 15 285 5%On target.
P2564 Administration Carpet Replacement Program Payne 65 - 65 0%215 - 215 0%To be completed in the 3rd QTR.
P2565 803-2 Reservoir Interior/Exterior Coating & Upgrades Cameron - - - 0%725 - 725 0%No expenditures for FY 2016.
P2566 520-2 Reservoir Interior/Exterior Coating & Upgrades Cameron - - - 0%1,790 - 1,790 0%No expenditures for FY 2016.
P2567 1004-2 Reservoir Interior/Exterior Coating & Upgrades Cameron - - - 0%565 - 565 0%No expenditures for FY 2016.
R2109
Sweetwater River Wooden Trestle Improvement for the Recycled Water
Forcemain Beppler 400 15 385 4%516 135 381 26%
Construction to begin in Q2. Construction
completion anticipated in Q4 of FY 2016.
R2111 RWCWRF - RAS Pump Replacement Beppler 250 23 227 9%600 173 427 29%
Construction completion anticipated in Q2 of FY
2016. Projected to exceed FY 2016 budget, but
not total project budget.
R2112 450-1 Disinfection Facility Rehabilitation Cameron 40 56 (16) 140%265 207 58 78%Project is in the Warranty period.
R2116 RecPL - 14-Inch, 927 Zone, Forcemain Assessment and Repair Marchioro 225 39 186 17%1,750 405 1,345 23%On target.
R2120 RWCWRF Filtered Water Storage Tank Improvements Beppler 10 - 10 0%500 - 500 0%
No activity to date; budget appears to be
adequate.
S2012
San Diego County Sanitation District Outfall and RSD Outfall
Replacement Beppler 50 - 50 0%1,935 1,020 915 53%
District will receive invoice from the County late in
the 4th QTR.
S2024 Campo Road Sewer Main Replacement Beppler 500 172 328 34%5,500 776 4,724 14%
Completion of design services expected this
Fiscal Year. Estimated costs are within budget.
S2027 Rancho San Diego Pump Station Rehabilitation Beppler 320 5 315 2%3,500 78 3,422 2%
Project design is complete. Expect to see
invoices for design only from County this Fiscal
Year.
S2033 Sewer System Rehabilitation Beppler 900 58 842 6%6,000 1,629 4,371 27%
Rancho San Diego-Phase 1 project is out for bids
in Q1. Construction scheduled for Q3 and Q4.
Expect to spend allocated budget.
Total Replacement/Renewal Projects Total:7,188 1,255 5,933 17%53,137 19,631 33,506 37%
CAPITAL PURCHASE PROJECTS
P2282 Vehicle Capital Purchases Rahders 556 - 556 0%5,191 3,105 2,086 60%
$405K encumbered which will be expensed in 3rd
QTR. $151K will be expensed by end of 4th QTR.
P2285 Office Equipment and Furniture Capital Purchases Payne 15 - 15 0%589 536 53 91%To be completed by the end of the 4th QTR.
P2286 Field Equipment Capital Purchases Rahders 50 - 50 0%1,808 1,303 505 72%Will be expensed by end of 3rd QTR.
P2366 APCD Engine Replacements and Retrofits Rahders 535 - 535 0%3,835 2,535 1,300 66%
Anticipate a 10% savings. CP 22 will be
purchased in 2nd QTR; CP17 will be purchased
during the 4th QTR.
-
Total Capital Purchase Projects Total:1,156 - 1,156 0%11,423 7,479 3,944 65%
DEVELOPER REIMBURSEMENT PROJECTS
P2556 HWY 94 Upsized Utility Relocations at Melody Lane Beppler 1 - 1 0%250 - 250 0%Little activity scheduled this Fiscal Year.
Total Developer Reimbursement Projects Total:1 - 1 0%250 - 250 0%
89 GRAND TOTAL 11,441$ 2,115$ 9,326$ 18%138,642$ 45,323$ 93,319$ 33%
Page 3 of 3
Otay Water District
Capital Improvement Program
Fiscal Year 2016
First Quarter
(through September 30, 2015)
Attachment C
850-3 (3.0 MG) New Center Support Structure
08/29/15
Background
The approved CIP Budget for Fiscal Year 2016 consists of
80 projects that total $11.4 million. These projects are
broken down into four categories.
1.Capital Facilities $ 3.1 million
2.Replacement/Renewal $ 7.2 million
3.Capital Purchases $ 1.1 million
4.Developer Reimbursement $ 1.0 thousand
Overall expenditures through the First Quarter of Fiscal
Year 2016 totaled $2.1 million, which is approximately
18% of the Fiscal Year budget.
2
Fiscal Year 2016
First Quarter Update
($1,000)
CIP
CAT Description FY 2016
Budget
FY 2016
Expenditures
%
FY 2016
Budget
Spent
Total Life-to-
Date Budget
Total
Life-to-Date
Expenditures
%
Life-to-
Date
Budget
Spent
1 Capital
Facilities $3,096 $860 28%$73,832 $18,213 25%
2 Replacement/
Renewal $7,188 $1,255 17%$53,137 $19,631 37%
3 Capital
Purchases $1,156 $0 0%$11,423 $7,479 65%
4 Developer
Reimbursement $1 $0 0%$250 $0 0%
Total:
$11,441 $2,115 18%$138,642 $45,323 33%
3
Fiscal Year 2016
First Quarter
CIP Budget Forecast vs. Expenditures
4
$11,441,000
$2,115,000
$-
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
FISCAL YEAR PERIOD IN MONTHS
Budget Forecast
Total Expenditures
District Map of Major CIP Projects
5
CIP Projects in Construction
850-3 Reservoir Interior
Coating & Upgrades
(P2542)
Remove and Replace
Deteriorating Reservoir
Coatings.
Structural Modifications
to Increase Service Life.
$0.53M Budget
Start: May 2015
Estimated Completion:
November 2015
6
850-3 (3.0 MG) Completed Interior Coating
850-3 (3.0 MG) Door Sheet Installation
09/27/15
09/05/15
CIP Projects in Construction
944-1, 944-2, & 458-2
Reservoir
Interior/Exterior
Coating & Upgrades
(P2531, P2532, P2535)
Remove and Replace
Deteriorating Reservoir
Coatings.
Structural Modifications
to Increase Service Life.
$2.18M Budget
Start: November 2014
Estimated Completion:
December 2015
7
458-2 (1.75 MG) Blasting Roof In Containment
944-1 (0.3 MG) Interior Reservoir Blasting Progress
06/29/1509/14/15
09/28/15
CIP Projects in Construction
RWCWRF –Return
Activated Sludge (RAS)
Pump Replacement
(R2111)
Replace 3 RAS Pumps,
motors, variable
frequency drives, and
associated electrical
and piping work.
$0.60M Budget
Start: February 2015
Estimated Completion:
December 2015
8
RAS Pumps Waste Piping Modifications
Pre-Installation Pipe Coating Progress
09/01/15
09/01/15
CIP Projects in Construction
SR-11 Utility
Relocations
Sequence I (P2453)
Relocate Existing
Water Facilities to
support SR-11
Construction.
$2.25M Budget
Start: February
2014
Estimated
Completion:
November 2015
9
SR-11 Connection Work for 18-inch Waterline
09/02/15
Construction Contract Status
PROJECT
TOTAL %
P2453-
002103
SR-11 Potable
Water Utility
Relocations -
Sequence 1
Coffman
Specialties, Inc.$947,380 $992,380 $39,480 4.2%$986,860 $949,703 -0.6%96.2%November
2015
P2531
P2532
P2535
944-1, 944-2, & 458-
2 Reservoirs
Interior/Exterior
Coating & Upgrades
Olympus and
Associates Inc.$1,146,008 $1,206,008 $90,309 7.9%$1,296,317 $1,008,733 7.5%77.8%December
2015
R2111
RWCWRF RAS
Pumps
Replacement
Cora
Constructors
Inc.
$295,315 $315,315 $0 0.0%$295,315 $113,965 -6.3%38.6%December
2015
R2112
450-1 Disinfection
Facility
Rehabilitation
Fordyce
Construction,
Inc.
$108,350 $128,350 ($360)-0.3%$107,990 $107,990 -15.9%100.0%
Completed
August
2015
S2033
Calavo Basin Sewer
Rehabilitation
Phase 1
Arrieta
Construction
Inc.
$521,890 $529,490 ($34,531)-6.6%$494,959 $494,959 -6.5%100.0%
Completed
August
2015
P2542 850-3 Reservoir
Interior Coating
Abhe &
Svoboda Inc.$336,720 $366,720 $25,410 7.5%$392,130 $261,836 6.9%66.8%November
2015
R2109
Sweetwater River
Trestle
Improvements
Fordyce
Construction,
Inc.
$153,740 $173,740 $0 0.0%$153,740 $0 -11.5%0.0%March 2016
P2541
R2110
624 Zone PRSs &
944-R PRS
Improvements
CCL
Contracting Inc.$445,209 $455,209 $0 0.0%$445,209 $0 -2.2%0.0%March 2016
TOTALS:$3,954,612 $4,167,212 $120,309 3.0%$4,172,521 $2,937,186 0.1%
FY 2016 CIP CONSTRUCTION PROJECTS
CURRENT
CONTRACT
AMOUNT
TOTAL
EARNED
TO DATE
**THIS CHANGE ORDER RATE INCLUDES THE CREDIT FOR UNUSED ALLOWANCES
*NET CHANGE ORDERS DO NOT INCLUDE ALLOWANCE ITEM CREDITS. IT'S A TRUE CHANGE ORDER PERCENTAGE FOR THE PROJECT
CIP NO.PROJECT TITLE CONTRACTOR BASE BID
AMOUNT
CONTRACT
AMOUNT W/
ALLOWANCES
% CHANGE
ORDERS W/
ALLOWANCE
CREDIT**
%
COMPLETE
EST.
COMP.
DATE
NET CHANGE
ORDERS LTD*
Consultant Contract Status
11
Consultant
CIP
No.Project Title
Original
Contract
Amount
Total
Change
Orders
Revised
Contract
Amount
Approved
Payment To
Date
%
Change
Orders
%
Project
Complete
Date of
Signed
Contract
End Date
of
Contract
PLANNING
ATKINS Varies 2015 WATER FACILITIES MASTER PLAN UPDATE $ 434,731.00 $ - $ 434,731.00 $ 271,627.23 0.0%62.5%1/28/2014 12/31/2016
CAROLLO ENGINEERS, INC.VARIES
2015 INTEGRATED WATER RESOURCES PLAN
UPDATE $ 99,993.00 $ 6,300.00 $ 106,293.00 $ 42,778.87 6.3%40.2%11/17/2014 6/30/2016
CH2M HILL ENGINNERS INC Varies
2015 URBAN WATER MANAGEMENT PLAN
UPDATE $ 49,839.00 $ 49,839.00 $ - 0.0%0.0%9/10/2015 6/30/2018
WATER SYSTEMS CONSULTING INC VARIES AS-NEEDED HYDRAULIC MODELING FY15/16 $ 175,000.00 $ - $ 175,000.00 $ 51,439.00 0.0%29.4%7/15/2014 6/30/2016
DESIGN
AECOM P2451
OTAY MESA CONVEYANCE AND DISINFECTION
SYSTEM (DESIGN ENGINEER) $ 3,910,297.00 $(131,859.00) $ 3,778,438.00 $1,254,374.24 -3.4%33.2%1/6/2011 6/30/2018
ARCADIS U.S., INC.
P2434,
P2511
VALUE ENGINEERING AND CONSTRUCTIBILITY
REVIEW $ 153,628.00 $ - $ 153,628.00 $ 70,208.73 0.0%45.7%1/24/2012 6/30/2016
ARCADIS U.S. INC VARIES AS-NEEDED DESIGN FY 15-16 $ 300,000.00 $ - $ 300,000.00 $ 138,182.90 0.0%46.1%9/11/2014 6/30/2016
ATKINS Varies
AS-NEEDED ENGINEERING DESIGN SERVICES
FY12-13 $ 175,000.00 $ - $ 175,000.00 $ 157,396.56 0.0%89.9%10/26/2011 6/30/2016
BROWNSTEIN HYATT FARBER
SCHRECK P2451
OTAY MESA CONVEYANCE AND DISINFECTION
SYSTEM (BINATIONAL WATER AND RELATED
ISSUES) $ 100,000.00 $ - $ 100,000.00 $ 3,240.69 0.0%3.2%7/1/2015 6/30/2017
BSE ENGINEERING INC Varies AS-NEEDED ELECTRICAL SERVICES $ 100,000.00 $ - $ 100,000.00 $ 29,859.62 0.0%29.9%7/1/2012 6/30/2016
CAROLLO ENGINEERS INC P2083 DESIGN/CONSTRUCTION FOR 870-2 PS $ 624,910.00 $ 29,000.00 $ 653,910.00 $ 346,101.40 4.6%52.9%10/11/2013 12/31/2017
HDR ENGINEERING INC Varies CORROSION SERVICES FY14-FY16 $ 684,750.00 $ 45,000.00 $ 729,750.00 $ 597,283.01 6.6%81.8%11/22/2013 12/31/2015
LEE & RO INC P2511 OTAY INTERCONNECT PIPELINE $ 2,769,119.00 $ - $ 2,769,119.00 $1,111,674.73 0.0%40.1%11/4/2010 12/31/2015
MICHAEL D.KEAGY REAL ESTATE Varies AS-NEEDED APPRAISAL SERVICES FY13-14 $ 45,000.00 $ - $ 45,000.00 $ 39,500.00 0.0%87.8%9/17/2012 6/30/2016
Consultant Contract Status
12
NINYO & MOORE Varies GEOTECHNICAL SERVICES $ 175,000.00 $ - $ 175,000.00 $ 37,595.00 0.0%21.5%4/9/2015 6/30/2018
PIPELINE INSPECTION & CONDITION
ANALYSIS CORPORATION R2116
INSPECTION AND CONDITION ASSESSMENT OF
THE RALPH W. CHAPMAN WATER RECYCLING
FACILITY 14-INCH FORCE MAIN $ 302,092.00 $ - $ 302,092.00 $ 87,500.00 0.0%29.0%12/18/2014 4/30/2016
PSOMAS VARIES AS-NEEDED DESIGN FY 15-16 $ 300,000.00 $ - $ 300,000.00 $ 20,472.63 0.0%6.8%9/11/2014 6/30/2016
RFYEAGER Varies
AS-NEEDED CORROSION ENGINEERING AND
RESERVOIR COATING INSPECTION $ 175,000.00 $ - $ 175,000.00 $ 86,604.00 0.0%49.5%2/9/2015 12/31/2016
RICK ENGINEERING COMPANY S2024
CAMPO ROAD SEWER MAIN REPLACEMENT
PROJECT $ 805,705.00 $ - $ 805,705.00 $ 462,731.07 0.0%57.4%5/27/2014 12/31/2017
RICK ENGINEERING COMPANY Varies TRAFFIC ENGINEERING SERVICES FY 16-18 $ 175,000.00 $ - $ 175,000.00 $ 4,838.00 0.0%2.8%7/1/2015 6/30/2018
SILVA SILVA CONSULTING P2451
OTAY MESA CONVEYANCE AND DISINFECTION
SYSTEM (BINATIONAL WATER AND RELATED
ISSUES) $ 115,000.00 $ - $ 115,000.00 $ 60,289.05 0.0%52.4%5/1/2014 6/30/2016
CONSTRUCTION SERVICES
AIRX UTILITY SURVEYORS Varies AS-NEEDED SURVEYING SERVICES FY 14-15 $ 175,000.00 $ 45,000.00 $ 220,000.00 $ 191,519.25 25.7%87.1%9/18/2013 6/30/2016
AIRX UTILITY SURVEYORS Varies UTILITY LOCATING SERVICES FY 16-18 $ 350,000.00 $ 350,000.00 $ - 0.0%0.0%10/12/2015 6/30/2018
ALYSON CONSULTING Varies CONSTRUCTION MGMT/INSPECTION FY 13-15 $ 350,000.00 $ 35,000.00 $ 385,000.00 $ 365,213.75 10.0%94.9%10/24/2012 12/31/2015
ALYSON CONSULTING Varies CONSTRUCTION MGMT/INSPECTION FY 16-17 $ 350,000.00 $ - $ 350,000.00 $ 6,120.00 0.0%1.7%7/1/2015 6/30/2017
MICHAEL BAKER INT'L INC P2083
870-2 PS CONSTRUCTION MANAGEMENT AND
INSPECTION SERVICES $ 853,457.00 $ - $ 853,457.00 $ 27,220.50 0.0%3.2%7/30/2014 12/31/2017
Consultant
CIP
No.Project Title
Original
Contract
Amount
Total
Change
Orders
Revised
Contract
Amount
Approved
Payment To
Date
%
Change
Orders
%
Project
Complete
Date of
Signed
Contract
End Date
of
Contract
Consultant Contract Status
13
Consultant
CIP
No.Project Title
Original
Contract
Amount
Total
Change
Orders
Revised
Contract
Amount
Approved
Payment To
Date
%
Change
Orders
%
Project
Complete
Date of
Signed
Contract
End Date
of
Contract
ENVIRONMENTAL
HELIX ENVIRONMENTAL VARIES
MAINTENANCE AND MONITORING OF THE SAN
MIGUEL HABITAT MANAGEMENT AREA AND CIP
ASSOCIATED MITIGATION PROJECTS $ 476,173.00 $ - $ 476,173.00 $ 97,821.99 0.0%20.5%12/19/2014 12/31/2017
ICF INTERNATIONAL JONES &
STOKES INC VARIES
AS-NEEDED ENVIRONMENTAL SERVICES FY
15/16/17 $ 375,000.00 $ - $ 375,000.00 $ 100,549.92 0.0%26.8%7/18/2014 6/30/2017
RECON P2494 PREPARATION OF THE SUBAREA PLAN $ 270,853.00 $ - $ 270,853.00 $ 220,133.36 0.0%81.3%3/28/2008 6/30/2018
WATER RESOURCES
MICHAEL R. WELCH Varies ENGINEERING PLANNING SVCS. $ 100,000.00 $ - $ 100,000.00 $ 9,750.00 0.0%9.8%4/9/2014 6/30/2019
PUBLIC SERVICES
AEGIS Varies AS-NEEDED DEVELOPER PROJECTS FY 15-16 $ 400,000.00 $ - $ 400,000.00 $ 71,174.56 0.0%17.8%2/12/2015 6/30/2017
TOTALS: $15,370,547.00 $ 28,441.00 $15,398,988.00 $5,963,200.06 0.2%
QUESTIONS?
14
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: January 6, 2016
SUBMITTED BY:
Kevin Koeppen, Finance Manager
PROJECT: DIV. NO. All
APPROVED BY:
Joseph R. Beachem, Chief Financial Officer
German Alvarez, Assistant General Manager
Mark Watton, General Manager
SUBJECT: Retiree Healthcare Benefits - Review of the Actuarial Report
and Net Cost of the Enhancement of the Retiree Healthcare
Benefits
GENERAL MANAGER’S RECOMMENDATION:
This staff report is an informational item that provides findings to
the Board of Directors regarding:
1. The latest actuarial valuation performed as of June 30, 2015.
2. The actuarial evaluation determining the net cost or savings of
the Other Post Employment Benefit (OPEB) Plan enhancement versus
the increased employee contributions to PERS.
COMMITTEE ACTION:
See Attachment A.
PURPOSE:
Every two years the District is required to hire an Actuary to
perform a study that determines the cost of the District’s OPEB Plan.
The District has received the 2015 Actuarial Report prepared by
Bartel Associates, LLC. This study is what determines the District’s
Annual Required Contribution (ARC) which is reported in the
District’s financial statements. In addition to the typical
information found in an actuarial study, Bartel Associates was asked
to evaluate the status of the cost and benefit of the increased
employee contributions to PERS and the enhancement of the OPEB
benefits.
ANALYSIS:
Every two years the District hires an actuarial firm to prepare the
OPEB evaluation which is used to determine the Annual Required
Contribution. This evaluation has been completed and the findings
are presented in this Staff Report.
Annual Required Contribution (ARC)
The Actuary has made a number of assumption changes that have
decreased the Actuarial Accrued Liability (AAL) and the Annual
Required Contribution. The most significant change is a result of
reductions in the estimated medical costs. Actual inflation of
medical costs have been lower than what was projected in the previous
actuarial study. When compared to the previous actuarial study,
these along with other changes have decreased the ARC by $140,000 in
FY 2016, $136,000 in FY 2017, and reduced the AAL by $1.8 million.
These changes also have a positive effect on the current funding
level of the OPEB Trust (Trust).
Cost/Savings of Plan and Contribution Changes
Since the 2011 OPEB change, staff has reported to the Board on two
occasions regarding the net savings status. In the 2013 actuarial
study the net costs were anticipated to exceed the projected benefit
by $43,000 and the cost was expected to increase slightly over time.
In the 2015 actuarial study the net costs of the additional benefit
is expected to exceed the projected benefit by $30,000 for FY 2016.
The net cost is expected to decrease over time and provide a net
benefit beginning in FY 2017 and remain a benefit in all future
years.
In FY 2016, the cost of the benefit enhancement is projected to be
$1,007,000 while the savings from the increased employee PERS
contribution is projected to be $978,000. These net costs to the
District, projected by the Actuary, will decrease in FY 2017 and all
subsequent years. Beginning in FY 2017 the projected benefit is
expected to exceed the projected cost. Beginning in FY 2017 the
benefit is estimated to result in a net savings to the District of
$22,000 followed by savings of $79,000, $142,000, and $214,000 in the
following three years.
Using the new assumptions, the unrepresented employees continue to
have a positive net savings to the District of $12,000 a year. This
savings is expected to grow slightly over time. The net savings of
the plan change and contributions for the represented employees
remains slightly negative at -$41,000. However, this impact is
expected to become positive in FY 2017 and remain positive in all
future years.
Funding Status
In addition to the District funding the ARC for the plan, it has also
paid the retiree medical premiums. As a result of these payments of
retiree medical premiums not being paid from the Trust, the funding
level is accelerated. The District has continued to budget for these
costs and this actuarial study reflects this funding level. With all
the assumption changes, the actuarial study shows the Trust funding
level increasing from the current 71% to 97% over the six-year budget
plan, FY 2016 to FY 2021. The prior actuarial study anticipated the
funding level to be 93% by FY 2021.
Budget Impact
Staff did not account for a decreasing ARC in the budgeting process
as the study occurred after the budget. As a result of this, the
District’s rate modeling for OPEB funding is greater than the
actuarially projected costs in all fiscal years. In the current
year, with the assumption changes the budgeted funding is
approximately $140,000 greater than the actuarial projected cost. In
the next fiscal year, FY 2017, the projected budget will be greater
than the projected cost by $136,000. Staff will adjust down the
future funding projections in the next budget process to match the
newest actuarial projected costs. After all assumption and
projection changes are factored into the actuarial calculations, the
funding level of the Trust is expected to reach 100% by fiscal year
2022.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
For FY 2016 the updated OPEB costs are below the budgeted OPEB
funding by $140,000.
STRATEGIC GOAL:
The District ensures its continued financial health through long-term
financial planning.
LEGAL IMPACT:
N/A
Attachments:
A – Committee Action
B – Actuarial Valuation Report
C – OPEB Contribution Study
ATTACHMENT A
SUBJECT/PROJECT:
Retiree Health Care Benefits - Review of the Actuarial
Report and Net Cost of the Enhancement of the Retiree
Healthcare Benefits
COMMITTEE ACTION:
The Finance, Administration, and Communications Committee reviewed
this item at a meeting held on December 7, 2015 and the following
comments were made:
Staff is presenting information on two (2) actuarial studies
performed by Bartell and Associates related to the District’s Other
Post Employment Benefit Plan (OPEB).
- The first study is the Actuarial Report which determines the
District’s annual contribution and unfunded liability.
- The second study compares the net change in the OPEB cost due
to the 2011 enhancement and the additional employee
contributions agreed to at that time.
Every two (2) years the District is required to have an actuarial
study performed to determine the cost of the Annual Required
Contribution (ARC). The previous valuation was performed as of June
30, 2013. The valuations presented today were performed as of June
30, 2015 and cover fiscal years 2016 and 2017.
The first actuarial study presented is for FY2015 and shows a
reduction in OPEB costs versus the previous study performed in 2013.
The FY2015 actuarial study calculates the FY2016 and FY2017 ARC,
when compared to the 2013 study, are decreasing by $140,000 and
$136,000, respectively. The accrued actuarial liability has
decreased $1.8 million.
The most significant changes that positively impacted the recent
actuarial results were decreases in the medical costs from the 2013
study. This decrease was partially offset by changes in CALPERS’
demographics and mortality rates. These changes, combined with
accelerated funding, provide a significant positive effect on the
future ARC and Trust funding levels.
The District’s plan to continue the accelerated funding, by paying
the retiree medical premiums, results in a long-term benefit by
significantly reducing the District’s ARC payments over time.
- As a result, the current study projects the funding level to
reach 97% over the next six (6) years, which is a 4% increase
versus the previous report completed in 2013.
- The plan is expected to be fully funded by 2023
When compared to budget, the FY2016 OPEB costs per the actuarial
study, are $140,000 less than budget and the FY2017 OPEB costs are
$136,000 less than budget.
The District also requested that the actuaries perform an evaluation
comparing the cost associated with the 2011 enhanced OPEB plan to
the additional employee contributions to PERS.
While the costs of the OPEB benefit are anticipated to exceed the
benefits of the additional employee PERS contribution by $30,000 in
FY2016, the net cost is expected to decrease over time and provide a
net benefit beginning in FY2017 and remain a benefit in all future
years.
In response to an inquiry from the committee, staff indicated that
in 2011 it was estimated that the District’s OPEB fund would have a
small financial benefit that would grow over time. In 2013 the OPEB
estimate indicated a small financial detriment that would increase
over a long period of time. The evaluation this year (2015) shows a
couple years of negative financial impact that would then become a
fairly sizable positive impact over time. The positive trend will
continue in all future years. The additional employee PERS
contributions, thus, are funding the enhanced benefit.
The District’s OPEB is currently 70% funded and is expected to be
100% funded in 7 years.
The committee requested that staff provide training for the members
of the board on how to read the actuarial report as they would like
to understand the information in the report. Staff will schedule a
workshop for the board to review the report with the actuary.
Upon completion of the discussion, the committee supported staffs’
recommendation and presentation to the full board as an informational
item.
OTAY WATER DISTRICT
RETIREE HEALTHCARE PLAN
June 30, 2015 GASB 45 Actuarial Valuation
Preliminary Results
Bartel Associates, LLC
Joseph R. D’Onofrio, Assistant Vice President
Adam Zimmerer, Actuarial Analyst
Tak Frazita, Associate Actuary
September 10, 2015
O:\Clients\Otay Water District\Projects\OPEB\2015\Reports\BA OtayWD 15-09-10 OPEB 15-06-30 preliminary valuation results.docx
AGENDA
Topic Page
Benefit Summary 1
Funding Policy 5
Participant Summary 7
Assets 11
Assumptions Highlights 15
Valuation Results 21
Bartel Associates OPEB Database 34
Issues 37
Next Steps 47
Exhibits 48
September 10, 2015 1
BENEFIT SUMMARY
Eligibility
Service
Retirement
Full-time employees who retire directly from District under
CalPERS (service or disability)
Unrepresented retired ≤ 7/15/11; Represented retired ≤ 8/10/11:
Hired < 1/1/81 - Age 55 and 5 years of District service
Hired ≥ 1/1/81 - Age 55 and age plus District service ≥ 70
Unrepresented1 retired > 7/15/11; Represented retired > 8/10/11:
Hired < 1/1/13 - Age 55 and 20 years of District service
(15 years for Unrepresented)
Hired ≥ 1/1/13 - Age 55 & 20 years of District service
Directors:
Elected < 1/1/95 - Age 60 and 12 years of District service2
Elected ≥ 1/1/95 - Not eligible
District service for eligibility is continuous service from last hire
date
Medicare eligible retirees and spouses must enroll in Medicare
Retirees who waive coverage cannot rejoin plan
1 Includes General Manager. 2 All current Directors were elected after 1/1/95. There are 2 retired Directors.
September 10, 2015 2
BENEFIT SUMMARY
Medical & Dental 100% of retiree premium for life
Retired < 12/29/03 - 100% spouse premium for life and 100%
eligible dependent premium to age 19
Retired ≥ 12/29/03 - 88% of spouse premium for life and 88%
eligible dependent premium to age 19
Retiree can pay eligible dependent premium after age 19 as
required by law
Medical Plans SDRMA EPO, Gold PPO, HMO 15 available before Medicare
eligibility
Gold PPO available after Medicare eligibility
Life Insurance Retired < 12/29/03 - $3,000 for retiree to age 65 and $1,950
from age 65 to age 70
Retired < 12/29/03 and hired < 1/1/81 - $1,000 for spouse to
retiree age 65 and $650 from retiree age 65 to retiree age 70
Directors not eligible
September 10, 2015 3
BENEFIT SUMMARY
Survivors
Unrepresented
Retired < 7/15/11
Represented
Retired < 8/10/11
Directors
Elected < 1/1/95
Retired < 12/29/03 and Directors elected < 1/1/95 - 100% spouse
premium and 100% eligible dependent premium to
age 19
Retired ≥ 12/29/03 - 88% of spouse premium and eligible
dependent premium to age 19
Spouse coverage after retiree death but not past spouse age 65
Eligible dependent can pay full premium after age 19 as required
by law
Survivor benefit available to actives eligible to retire
Survivors
Unrepresented
Retired ≥ 7/15/11
Represented
Retired ≥ 8/10/11
88% of spouse premium for life and eligible dependent premium
to age 19
Spouse coverage after retiree death but not past spouse age 65
Eligible dependent can pay full premium after age 19 as required
by law
Survivor benefit available to actives eligible to retire
September 10, 2015 4
BENEFIT SUMMARY
Disability &
Hardship
Full-time employees who retire directly from District under
CalPERS
Disability - Age 50 to 54 and10 years of District service
Hardship:
Hired < 1/1/13 - Hardship as determined by the District with
20 years of District service (15 years for Unrepresented)
Hired ≥ 1/1/13 - Hardship as determined by the District and
20 years of District service
Early retirement adjustment to benefit:
Age Percent
50 70%
51 76%
52 82%
53 88%
54 94%
September 10, 2015 5
FUNDING POLICY
Funding Policy Contribute full ARC with CERBT Investment Strategy #1
In addition, District pays benefits (cash subsidy and implied
subsidy) directly from District assets
For 2013/14, District prefunded $69,000 less than full ARC
Unfunded Liability amortized over 22 years for 2015/16
Employee CalPERS contributions:
Employee Hired < 1/1/13 Hired ≥ 1/1/13
Contribution CalPERS Classic Not CalPERS Classic
Rep Unrep Rep Unrep
CalPERS 8.00% 8.00% 6.25% 6.25%
OPEB 0.75% 0.00% 2.50% 1.75%
Total 8.75% 8.00% 8.75% 8.00%
Employee contributions not reflected in valuation as portion of
CalPERS contribution designated by District for OPEB offsets
District OPEB contribution
September 10, 2015 6
FUNDING POLICY
District Pay-As-
You-Go Cost
(‘000s)
Fiscal
Year
Cash
Subsidy
PayGo
Implied
Subsidy
PayGo
CERBT
PayGo
District
PayGo
CAFR
PayGo
2014/15 $929 $118 $0 $1,047 n/a
2013/14 940 116 0 1,056 940
2012/13 809 86 0 895 877
District
Contributions
(‘000s)
Fiscal
Year
Cash
Subsidy
PayGo
Implied
Subsidy
PayGo
CERBT
Funding
District
Contrib ARC
2014/15 $929 $118 $1,413 $2,460 $1,413
2013/14 940 116 1,370 2,426 1,439
2012/13 809 86 1,287 2,182 1,287
September 10, 2015 7
PARTICIPANT SUMMARY
Historical Participants
Participants 6/30/09 6/30/11 6/30/13 6/30/15
Actives
Count 160 150 137 1363
Average Age 44.8 46.5 46.5 47.1
Average Hire Age 36.4 36.3 37.0 37.4
Ave District Service 8.4 10.2 9.5 9.7
Average Pay4 $76,634 $80,784 $87,366 $93,146
Total Payroll (000’s) 11,878 12,118 11,969 12,668
Retirees
Count 69 69 80 79
Average Age 67.7 68.7 68.5 69.2
Ave Svc Ret Age 59.0 58.5 58.3 58.4
Ave Dis Ret Age n/a n/a n/a 52.5
Retirees/Actives 43% 46% 58% 58%
3 119 hired before 1/1/13 and 17 hired after 1/1/13. 4Excludes 5 Directors with no reported pay for 6/30/09.
September 10, 2015 8
PARTICIPANT SUMMARY
Active Participants
Valuation Date June 30, 2013 June 30, 2015
Employee Group Unrep Rep Total Unrep Rep Total
Count 36 101 137 35 101 136
Average Age 48.0 45.9 46.5 48.8 46.5 47.1
Average Hire Age 36.4 37.2 37.0 37.5 37.3 37.4
Average Service 11.6 8.7 9.5 11.3 9.2 9.7
Average Pay $123,826 $74,371 $87,366 $132,726 $79,430 $93,146
Total Payroll (000’s) 4,458 7,511 11,969 4,645 8,022 12,668
September 10, 2015 9
PARTICIPANT SUMMARY
Active Participants
Active Participants 6/30/13 6/30/15
Unrepresented
Executive 7 6
Confidential 8 8
Confidential Management 3 3
Manager 9 9
Supervisor 9 9
Total Unrepresented 36 35
Represented
Administrative 50 51
Field 51 50
Total Represented 101 101
Total Actives 137 136
September 10, 2015 10
PARTICIPANT SUMMARY
Participant Reconciliation
Retirees
Participants Actives Service5 Disabled Survivors Total
June 30, 2013 137 80 0 0 80
Terminations6 (11) - - - -
New Retirees & Survivors (5) 4 1 - 5
Retiree Deaths without Survivor7 - (5) (0) (0) (5)
Retiree Waived Coverage - (1) (0) (0) (1)
New Hires 15 - - - -
Data Corrections 0 (1) 1 0 0
June 30, 2015 136 77 2 0 79
5 Includes 5 hardship retirements. 6 Active employees reported for the 6/30/13 valuation and not reported for the 6/30/15 valuation were assumed to be
terminations and deaths before retirement. 7 Retirees reported for the 6/30/13 valuation and not reported for the 6/30/15 valuation were assumed to be deaths without
covered survivors.
September 10, 2015 11
ASSETS
Market Value of Plan Assets
(Amounts in 000’s)
Market Value of Assets 2010/11 2011/12 2012/13 2013/14 2014/15
Market Value Beginning of Year $6,372 $8,258 $9,595 $12,001 $15,644
CERBT Contributions 289 1,304 1,287 1,370 1,413
District PayGo Contributions8
Cash Subsidy 654 750 809 940 929
Implied Subsidy 99 91 86 116 118
Total 753 841 895 1,056 1,047
Investment Earnings 1,606 43 1,135 2,292 (22)
District Benefit Payments (753) (841) (895) (1,056) (1,047)
Administrative Expenses (9) (10) (16) (19) (16)
Market Value End of Year 8,258 9,595 12,001 15,644 17,018
Estimated Annual Return9 24.5% 0.38% 11.2% 18.3% (0.24%)
CERBT #1 Annual Return10 25.0% 0.15% 11.8% 18.5% (0.11%)
8 Benefit payments made directly from District. 9 Includes the impact of cash flow timing. 10 Before offset for expenses, currently estimated as 10 bp by CalPERS.
September 10, 2015 12
ASSETS
Actuarial Value of Plan Assets
(Amounts in 000’s)
Actuarial Value of Assets 2010/11 2011/12 2012/13 2013/14 2014/15
Actuarial Value Beginning of Year $6,962 $7,893 $9,762 $11,831 $14,399
Contributions 1,042 2,145 2,182 2,426 2,460
Expected Net Earnings 550 608 739 887 1,083
Benefit Payments (753) (841) (895) (1,056) (1,047)
Expected AVA at End of Year 7,801 9,804 11,788 14,088 16,896
Market Value at End of Year 8,258 9,595 12,001 15,644 17,018
MVA - Expected AVA 456 (209) 212 1,556 122
1/5 of (MVA - Expected AVA) 91 (42) 42 311 24
Preliminary AVA 7,893 9,762 11,831 14,399 16,920
Minimum AVA (80% of MVA) 6,606 7,676 9,601 12,515 13,614
Maximum AVA (120% of MVA) 9,909 11,514 14,401 18,772 20,422
Actuarial Value End of Year 7,893 9,762 11,831 14,399 16,920
Actuarial Value Est Net Return 9.0% 7.0% 7.7% 9.8% 7.4%
AVA/MVA 96% 102% 99% 92% 99%
September 10, 2015 13
ASSETS
6/30/08 6/30/09 6/30/10 6/30/11 6/30/12 6/30/13 6/30/14 6/30/15
MVA 5.6 5.2 6.3 8.3 9.6 12.0 15.6 17.0
80% MVA 4.5 4.2 5.0 6.6 7.7 9.6 12.5 13.6
120% MVA 6.7 6.3 7.5 9.9 11.5 14.4 18.8 20.4
AVA 5.9 6.4 7.0 7.9 9.8 11.8 14.4 16.9
0
5
10
15
20
25
Actuarial Value of Assets
(Millions of Dollars)
September 10, 2015 14
ASSETS
2009/10 2010/11 2011/12 2012/13 2013/14 2014/15
MVA Return 15.1% 24.5% 0.4% 11.2% 18.3% -0.2%
AVA Return 5.4% 9.0% 7.0% 7.7% 9.8% 7.4%
Assumed Return 7.75% 7.75% 7.25% 7.25% 7.25% 7.25%
-5%
0%
5%
10%
15%
20%
25%
30%
Approximate Return on Assets
September 10, 2015 15
ASSUMPTIONS HIGHLIGHTS
Assumption June 30, 2013 Valuation June 30, 2015 Valuation
Valuation Date June 30, 2013
2013/14 & 2014/15 ARCs
June 30, 2015
2015/16 & 2016/17 ARCs
Funding Policy Prefund full ARC with CERBT
Fund #1
Additionally, benefit payments
from District assets until 100%
funded
Same
Discount Rate 7.25% - Full ARC funding with
CERBT #1
Same
Merit Payroll
Increases
CalPERS 1997-2007
Experience Study
Added to aggregate payroll
increase assumption for
Normal Cost calculation
CalPERS 1997-2011
Experience Study
Added to aggregate payroll
increase assumption for
Normal Cost calculation
September 10, 2015 16
ASSUMPTIONS HIGHLIGHTS
Assumption June 30, 2013 Valuation June 30, 2015 Valuation
Medical Trend
Calendar
Year
Increase from Prior Year
Non-Medicare Medicare
All Plans
2013 Premiums 2014 Premiums2015 8.0% 8.3%
2016 7.5% 7.8%2017 7.0% 7.2%2018 6.5% 6.7%
2019 6.0% 6.1%2020 5.5% 5.6%2021+ 5.0% 5.0%
Calendar
Year
Increase from Prior Year
Non-Medicare Medicare
All Plans
2013 n/a2014 n/a 2015 Premiums
2016 Premiums 2017 7.0% 7.2% 2018 6.5% 6.7%
2019 6.0% 6.1% 2020 5.5% 5.6% 2021+ 5.0% 5.0%
Dental Trend 4.0% annually Same
Dental Claims
Cost
Premium x loss ratio
Employee - 90%
Spouse - 71%
Child - 71%
Use 100% premium as estimate
of future claims cost
September 10, 2015 17
ASSUMPTIONS HIGHLIGHTS
Assumption June 30, 2013 Valuation June 30, 2015 Valuation
Mortality,
Termination,
Disability,
Merit Pay
CalPERS 1997-2007
Experience Study
Mortality improvement
projection Scale AA
CalPERS 1997-2011
Experience Study
Mortality Improvement Scale
MP-2014 modified to converge
to ultimate mortality
improvement rates in 2022
Claims Costs
Demographics
District age and gender
demographics
Pool employee age and gender
demographics for each
healthcare plan provided by
SDRMA
Assumed spouse coverage:
Actives - 80%
Retirees < 65 - 80%
Retirees ≥ 65 - 65%
Hardship
Retirements
n/a 1% liability load for active
obligation
September 10, 2015 18
ASSUMPTIONS HIGHLIGHTS
Assumption June 30, 2013 Valuation June 30, 2015 Valuation
PPACA
High Cost Plan
Excise Tax
n/a Excise tax threshold is
calculated separately for self
and non-self coverage
Non-Medicare eligible and
Medicare eligible retirees can
be combined
Assume insurer has 35%
marginal income tax rate
Valuation uses estimated
1.25% AAL load
September 10, 2015 19
ASSUMPTIONS HIGHLIGHTS
Assumption June 30, 2013 Valuation June 30, 2015 Valuation
District Service
for Retirement
Hired < 1/1/81 - 5 years of
District service
Hired ≥ 1/1/81 & < 7/1/93 and
General Manager - Age plus
District service ≥ 70
Hired ≥ 7/1/93:
Unrepresented employees:
- Hired < 1/1/13 - 15 years
of District service
- Hired ≥ 1/1/13 - 20 years
of District service
Represented employees:
- 20 years of District service
- 5 years of District service
if employee does not have
15 or 20 years of service at
age 65
Unrepresented employees:
Hired < 1/1/13 - 15 years of
District service
Hired ≥ 1/1/13 - 20 years of
District service
Represented employees:
20 years of District service
5 years of District service if
employee does not have 15 or
20 years of service at age 65
September 10, 2015 20
ASSUMPTIONS HIGHLIGHTS
Assumption June 30, 2013 Valuation June 30, 2015 Valuation
Participation at
Retirement
Currently covered and waived
Medical - 100%
Dental - 80%
Same
Medical Plan at
Retirement
Currently covered:
Current plan election until
Medicare eligible
PPO after Medicare eligible
Waived actives - PPO
Waived retirees - n/a
Same
September 10, 2015 21
VALUATION RESULTS
Actuarial Obligations
6/30/13 Valuation 6/30/15 Valuation
Actuarial Obligations
(Amounts in 000’s)
Actual
6/30/13
Projected
6/30/15
Actual
6/30/15
Projected
6/30/16
Discount Rate 7.25% 7.25% 7.25% 7.25%
Present Value of Benefits
Actives $16,603 $ n/a $18,001 $ n/a
Retirees 13,059 n/a 12,805 n/a
Total 29,662 31,844 30,806 31,969
Actuarial Accrued Liability
Actives 9,832 n/a 10,884 n/a
Retirees 13,059 n/a 12,805 n/a
Total 22,891 25,527 23,689 25,097
Actuarial Value of Assets 11,831 16,559 16,920 19,407
Unfunded Actuarial Accrued Liability 11,060 8,968 6,769 5,690
Funded Percent 52% 65% 71% 77%
Normal Cost 699 745 761 786
Pay-As-You-Go Cost 1,045 1,129 1,034 1,081
September 10, 2015 22
VALUATION RESULTS
Estimated Actuarial Gains & Losses
(Amounts in 000’s)
Actuarial Gains & Losses NC% AAL (AVA) UAAL
6/30/13 Actual 5.8% $22,891 $(11,831) $11,060
6/30/15 Expected 5.8% 25,527 (16,559) 8,968
Experience Losses (Gains)
Actual versus expected premiums (0.7%) (2,692) - (2,692)
Asset Loss (Gain) 0.0% - (361) (361)
Demographic & other 0.1% (899) - (899)
Assumption Changes
CalPERS demographic assumptions 0.1% 532 - 532
Projected mortality improvement 0.2% 824 - 824
Hardship retirement assumption 0.1% 105 - 105
PPACA excise tax 0.2% 292 - 292
Total Changes 0.0% (1,838) (361) (2,199)
6/30/15 Actual 5.8% 23,689 (16,920) 6,769
September 10, 2015 23
VALUATION RESULTS
Annual Required Contribution (ARC)
(Amounts in 000’s)
Annual Required
Contribution
6/30/13 Valuation 6/30/15 Valuation
2013/14 2014/15 2015/16 2016/17
Discount Rate 7.25% 7.25% 7.25% 7.25%
ARC - $
Normal Cost $ 699 $ 722 $ 761 $ 786
UAAL Amortization 739 691 478 414
Total ARC 1,439 1,413 1,239 1,200
Estimated Payroll11 11,969 12,358 13,080 13,505
ARC - %
Normal Cost 5.8% 5.8% 5.8% 5.8%
UAAL Amortization 6.2% 5.6% 3.7% 3.1%
Total ARC % 12.0% 11.4% 9.5% 8.9%
UAAL Amortization Years 24 23 22 21
11 2015/16 estimated payroll is 2014/15 reported payroll increased at the aggregate payroll assumption of 3.25% for one year.
September 10, 2015 24
VALUATION RESULTS
Benefit Payment Projection
(Amounts in 000’s)
Cash Subsidy
Fiscal
Year
Current
Actives
Current
Retirees
Total
Cash
Implied
Subsidy
Total
Payment
2015/16 $ 4 $914 $ 918 $116 $1,034
2016/17 17 944 961 120 1,081
2017/18 38 960 998 114 1,112
2018/19 74 977 1,051 121 1,172
2019/20 122 976 1,098 117 1,215
2020/21 176 980 1,156 114 1,270
2021/22 246 965 1,211 120 1,331
2022/23 326 963 1,289 126 1,415
2023/24 417 951 1,368 135 1,503
2024/25 506 961 1,467 148 1,615
September 10, 2015 25
VALUATION RESULTS
Actuarial Obligations
June 30, 2015 - 7.25% Discount Rate
(Amounts in 000’s)
Actuarial Obligations
Cash
Subsidy
Implied
Subsidy
Total
Subsidy
Present Value of Benefits
Actives $16,516 $1,486 $18,001
Retirees 12,188 618 12,805
Total 28,704 2,104 30,806
Actuarial Accrued Liability
Actives 9,953 930 10,884
Retirees 12,188 618 12,805
Total 22,141 1,548 23,689
Actuarial Value of Assets12 15,814 1,106 16,920
Unfunded Actuarial Accrued Liability 6,327 442 6,769
Normal Cost for 2015/16 701 59 761
Pay-As-You-Go Cost for 2015/16 918 116 1,034
12 Allocated in proportion to the Actuarial Accrued Liability for this illustration.
September 10, 2015 26
VALUATION RESULTS
Annual Required Contribution (ARC)
2015/16 Fiscal Year - 7.25% Discount Rate
(Amounts in 000’s)
Annual Required
Contribution
Cash
Subsidy
Implied
Subsidy
Total
Subsidy
ARC - $
Normal Cost $ 701 $59 $ 761
UAAL Amortization 447 31 478
Total ARC 1,148 90 1,239
Estimated Payroll 13,080 13,080 13,080
ARC - %
Normal Cost 5.4% 0.5% 5.8%
UAAL Amortization 3.4% 0.2% 3.7%
Total ARC 8.8% 0.7% 9.5%
September 10, 2015 27
VALUATION RESULTS
Actuarial Obligations
June 30, 2015 - 7.25% Discount Rate
(Amounts in 000’s)
Actuarial Obligations Unrepresented Represented Total
Present Value of Benefits
Actives $5,715 $12,287 $18,001
Retirees n/a n/a 12,805
Total n/a n/a 30,806
Actuarial Accrued Liability
Actives 3,912 6,971 10,884
Retirees n/a n/a 12,805
Total n/a n/a 23,689
Actuarial Value of Assets n/a n/a 16,920
Unfunded AAL n/a n/a 6,769
Normal Cost for 2015/16 227 533 761
PayGo for 2015/16 n/a n/a 1,034
September 10, 2015 28
VALUATION RESULTS
Annual Required Contribution (ARC)
2015/16 Fiscal Year - 7.25% Discount Rate
(Amounts in 000’s)
Annual Required Contribution Unrepresented Represented Total
ARC - $
Normal Cost $227 $533 $ 761
UAAL Amortization n/a n/a 478
Total ARC n/a n/a 1,239
Estimated Payroll 4,796 8,283 13,080
ARC - %
Normal Cost 4.7% 6.4% 5.8%
UAAL Amortization n/a n/a 3.7%
Total ARC n/a n/a 9.5%
September 10, 2015 29
VALUATION RESULTS
Estimated Net Obligation (NOO)
Estimated Net OPEB Obligation (Asset)
(Amounts in 000’s)
CAFR
2013/14
CAFR
2014/15
Estimate
2015/16
Estimate
2016/17
Discount Rate 7.25% 7.25% 7.25% 7.25%
NOO (Asset) at Beginning of Year $(9,345) $(10,385) $(11,472) $(12,528)
Annual OPEB Cost
Annual Required Contribution 1,439 1,413 1,239 1,200
Interest on NOO (678) (753) (832) (908)
NOO Adjustment 625 713 810 911
Annual OPEB Cost 1,386 1,373 1,217 1,203
Contributions13
Benefit Payments Outside Trust (940) (929) (918) (961)
Implied Subsidy Payments Outside Trust (116) (118) (116) (120)
Trust Funding (1,370) (1,413) (1,239) (1,200)
Total Contributions (2,426) (2,460) (2,273) (2,281)
NOO (Asset) at End of Year (10,385) (11,472) (12,528) (13,606)
NOO Amortization Years 24 23 22 21
NOO Amortization Factor 14.96 14.57 14.17 13.75
13 Estimated contributions for years after 2014/15. Estimated items other than the ARC must be revised when actual
contributions are known.
September 10, 2015 30
VALUATION RESULTS
CERBT Investment Strategy Sensitivity
June 30, 2015
(Amounts in 000’s)
CERBT Investment Strategy CERBT #1 CERBT #2 CERBT #3
Discount Rate 7.25% 6.75% 6.00%
Present Value of Benefits $30,806 $33,769 $39,082
Funded Status
Actuarial Accrued Liability 23,689 25,401 28,350
Actuarial Value of Assets 16,920 16,920 16,920
Unfunded AAL 6,769 8,481 11,430
ARC 2015/16
Normal Cost 761 861 1,043
UAAL Amortization 478 571 716
Total ARC 1,239 1,433 1,759
ARC % of Payroll 9.5% 11.0% 13.4%
September 10, 2015 31
VALUATION RESULTS
Full ARC Funding Projection - CERBT #1 - 7.25% Discount Rate
(Amounts in 000’s)
Fiscal
Year
End
Begin
Year
NOO ARC AOC
District Contribution14
BOY
UAAL
BOY
AVA
Fund%
Cash
Pmts
IS
Pmts
Trust
Funding
Trust
Reimb
Total
Contr
2016 $(11,472) $1,239 $1,217 $918 $116 $1,239 $ 0 $2,273 $6,769 71%
2017 (12,528) 1,200 1,203 961 120 1,200 0 2,281 5,690 77%
2018 n/a 1,154 n/a 998 114 1,154 0 2,266 4,551 83%
2019 n/a 1,100 n/a 1,051 121 1,100 0 2,272 3,372 88%
2020 n/a 1,037 n/a 1,098 117 1,037 0 2,252 2,127 93%
2021 n/a 964 n/a 1,156 114 964 (477) 1,757 840 97%
2022 n/a 923 n/a 1,211 120 923 (1,331) 923 0 100%
2023 n/a 952 n/a 1,289 126 952 (1,415) 952 0 100%
2024 n/a 982 n/a 1,368 135 982 (1,503) 982 0 100%
2025 n/a 1,014 n/a 1,467 148 1,014 (1,615) 1,014 0 100%
14 Assumes District contributes full ARC to trust and additionally pays cash and implied subsidy benefit payments from District
assets until AAL is fully funded, at which point District will contribute full ARC to trust and request reimbursement of cash and
implied subsidy benefit payments from trust.
September 10, 2015 32
VALUATION RESULTS
Funding Projection - CERBT #2 - 6.75% Discount Rate
(Amounts in 000’s)
Fiscal
Year
End
Begin
Year
NOO ARC AOC
District Contribution15
BOY
UAAL
BOY
AVA
Fund%
Cash
Pmts
IS
Pmts
Trust
Funding
Trust
Reimb
Total
Contr
2016 $(11,472) $1,433 $1,431 $918 $116 $1,433 $0 $2,467 $8,481 67%
2017 (12,508) 1,403 1,429 961 120 1,403 0 2,484 7,393 73%
2018 n/a 1,367 n/a 998 114 1,367 0 2,479 6,243 78%
2019 n/a 1,325 n/a 1,051 121 1,325 0 2,497 5,052 83%
2020 n/a 1,273 n/a 1,098 117 1,273 0 2,488 3,792 88%
2021 n/a 1,212 n/a 1,156 114 1,212 0 2,482 2,487 93%
2022 n/a 1,140 n/a 1,211 120 1,140 (262) 2,209 1,132 97%
2023 n/a 1,078 n/a 1,289 126 1,078 (1,415) 1,078 0 100%
2024 n/a 1,112 n/a 1,368 135 1,112 (1,503) 1,112 0 100%
2025 n/a 1,148 n/a 1,467 148 1,148 (1,615) 1,148 0 100%
15 Assumes District contributes full ARC to trust and additionally pays cash and implied subsidy benefit payments from District
assets until AAL is fully funded, at which point District will contribute full ARC to trust and request reimbursement of cash and
implied subsidy benefit payments from trust.
September 10, 2015 33
VALUATION RESULTS
Funding Projection - CERBT #3 - 6.00% Discount Rate
(Amounts in 000’s)
Fiscal
Year
End
Begin
Year
NOO ARC AOC
District Contribution16
BOY
UAAL
BOY
AVA
Fund%
Cash
Pmts
IS
Pmts
Trust
Funding
Trust
Reimb
Total
Contr
2016 $(11,474) $1,759 $1,789 $918 $116 $1,759 $0 $2,793 $11,430 60%
2017 (12,476) 1,746 1,806 961 120 1,746 0 2,827 10,315 66%
2018 n/a 1,726 n/a 998 114 1,726 0 2,838 9,134 71%
2019 n/a 1,701 n/a 1,051 121 1,701 0 2,873 7,908 77%
2020 n/a 1,668 n/a 1,098 117 1,668 0 2,883 6,610 81%
2021 n/a 1,626 n/a 1,156 114 1,626 0 2,896 5,263 86%
2022 n/a 1,573 n/a 1,211 120 1,573 0 2,904 3,860 90%
2023 n/a 1,508 n/a 1,289 126 1,508 0 2,923 2,405 94%
2024 n/a 1,426 n/a 1,368 135 1,426 (676) 2,253 883 98%
2025 n/a 1,391 n/a 1,467 148 1,391 (1,615) 1,391 0 100%
16 Assumes District contributes full ARC to trust and additionally pays cash and implied subsidy benefit payments from District
assets until AAL is fully funded, at which point District will contribute full ARC to trust and request reimbursement of cash and
implied subsidy benefit payments from trust.
September 10, 2015 34
BARTEL ASSOCIATES OPEB DATABASE
September 10, 2015 35
BARTEL ASSOCIATES OPEB DATABASE
NC ARC
95th Percentile 10.1% 32.0%
75th Percentile 6.2% 17.7%
50th Percentile 2.8% 8.1%
25th Percentile 1.2% 3.5%
5th Percentile 0.5% 1.3%
Percent of Pay 5.8% 9.5%
Percentile 72% 56%
Miscellaneous
Discount Rate = 7.25%, Average Amortization Period = 22.0 Years
0%
5%
10%
15%
20%
25%
30%
35%
Pe
r
c
e
n
t
o
f
P
a
y
Bartel Associates GASB 45 OPEB Database
Normal Cost & Annual Required Contribution
September 10, 2015 36
BARTEL ASSOCIATES OPEB DATABASE
Miscellaneous
95th Percentile 291%
75th Percentile 164%
50th Percentile 80%
25th Percentile 28%
5th Percentile 8%
Percent of Pay 181%
Percentile 81%
Discount Rate = 7.25%
0%
50%
100%
150%
200%
250%
300%
350%
Pe
r
c
e
n
t
o
f
P
a
y
Bartel Associates GASB 45 OPEB Database
Actuarial Accrued Liability
September 10, 2015 37
ISSUES
High Cost Health Coverage Excise Tax 17
Patient Protection and Affordable Care Act (PPACA) enacted in March 2010 imposed
a tax on high cost medical coverage (“Cadillac Tax”)
Non-deductible excise tax of 40% beginning in 2018 applied to healthcare costs
exceeding annual dollar thresholds18
$10,200 for self-only coverage and $11,850 for individuals aged 55 to 64
$27,500 for non-self-only coverage and $30,950 for individuals aged 55 to 6419
2018 limits subject to increase if benchmark plan’s 2018 premiums are more than
55% higher than 2010 premiums20
Thresholds will increase for 2019 with CPI + 1%
Thresholds will increase for 2020 and later years with CPI
Age/gender adjustment if employer’s demographics are substantially different from
national workforce
17 Employers should consult with their healthcare provides, tax advisors, and legal counsel regarding the applicability of
PPACA enacted taxes. 18 Effective starting with taxable year beginning on or after 1/1/18 of entity liable for tax. Healthcare costs are premiums for
fully-insured plans. 19 Higher thresholds for self and non-self coverage apply if majority of employees are engaged in high risk professions,
including law enforcement officers and employees in fire protection activities. 20 Benchmark plan is Federal Employees Health Benefits Plan (FEHBP) Blue Cross and Blue Shield Standard Option.
September 10, 2015 38
ISSUES
High Cost Health Coverage Excise Tax
Plans not currently subject to tax may become subject in future as medical CPI is
expected to outpace general CPI
Paid by insurers for fully insured plans and by employer or TPA for self-insured plans
GASB 75 and Actuarial Standards of Practice require taxes and assessments expected
to be imposed on benefit payments be included in valuations21
Excise tax included in valuation
21GASB Statement No. 75, “Accounting and Financial Reporting for Postemployment Benefits Other Than Pensions,” adopted
in June 2015 and revised Actuarial Standard of Practice No. 6, “Measuring Retiree Group Benefits Obligations and Determining
Retiree Group Benefits Program Periodic Costs or Actuarially Determined Contributions” adopted in May 2014.
September 10, 2015 39
ISSUES
OPEB Accounting Changes
OPEB Accounting:
GASB Statement No. 75 “Accounting and Financial Reporting for Postemployment
Benefits Other Than Pensions,” approved by GASB Board on June 2, 2015
Replaces GASB 45
Effective for fiscal years beginning after 6/15/17 (2017/18 for City)
Major Issues:
Net OPEB Liability (UAAL) on balance sheet
Expense calculation disconnected from contribution calculation
Discount rate is expected trust rate of return when assets sufficient to pay benefits
Discount rate is 20-year high-quality municipal bond rate when assets not sufficient
Immediate recognition of Total OPEB Liability (AAL) for plan changes
Deferred recognition of changes in Total OPEB Liability for gains and losses and
assumption changes over average active and inactive average future working lifetime
Recognition of investment gains and losses over 5 years
Disclosure of asset allocation and expected real rates of return for each asset class
Entry age normal cost method
Biennial valuations
September 10, 2015 40
ISSUES
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September 10, 2015 41
ISSUES
CalPERS CERBT Fund Changes
2010 target asset allocations and 2014 capital market assumptions:
Increased volatility
Higher expected real returns than 2010 levels
CERBT 1 = +15 bp CERBT 2 = +21 bp CERBT 3 = +27 bp
More conservative 2014 target asset allocations:
Reduced volatility to approximately 2010 or lower levels
Lower expected real returns than 2010 levels
CERBT 1 = -10 bp CERBT 2 = -12 bp CERBT 3 = -6 bp
Lower CalPERS assumed inflation and expenses:
Assumed inflation reduced from 3.00% to 2.75%
Expected administrative expenses lowered from 15 bp to 13 bp
Lower expected returns than 2010 levels
CERBT 1 = -33 bp CERBT 2 = -35 bp CERBT 3 = -29 bp
No change in recommended funding discount rates:
Valuation inflation assumption of 3.00%
Margins of adverse deviation relative to CalPERS expected return lower than 2010 levels
CERBT 1 = -8 bp CERBT 2 = -10 bp CERBT 3 = -4 bp
September 10, 2015 42
ISSUES
CalPERS CERBT #1 Fund Changes
Target Asset Allocation 2010 2010 Change 2014 Change Change
Capital Market Assumptions 2010 2014 CMA 2014 Mix Total
CERBT Target Allocation
Public Equity 66% 66% 0% 57% (9%) (9%)
Fixed Income 18% 18% 0% 27% 9% 9%
TIPS 5% 5% 0% 5% 0% 0%
REITs 8% 8% 0% 8% 0% 0%
Commodities 3% 3% 0% 3% 0% 0%
Standard Deviation (Volatility) 11.73% 13.07% 1.34% 11.74% (1.33%) 0.01%
Expected Long-Term Return
Expected Real Return 4.76% 4.91% 0.15% 4.66% (0.25%) (0.10%)
Inflation Assumption 3.00% 2.75% (0.25%) 2.75% (0.00%) (0.25%)
Administrative Expenses (0.15%) (0.13%)0.02%(0.13%) 0.00% 0.02%
Expected Nominal Net Return 7.61% 7.53% (0.08%)7.28% (0.25%) (0.33%)
September 10, 2015 43
ISSUES
CalPERS CERBT #2 Fund Changes
Target Asset Allocation 2010 2010 Change 2014 Change Change
Capital Market Assumptions 2010 2014 CMA 2014 Mix Total
CERBT Target Allocation
Public Equity 50% 50% 0% 40% (10%) (10%)
Fixed Income 24% 24% 0% 39% 15% 15%
TIPS 15% 15% 0% 10% (5%) (5%)
REITs 8% 8% 0% 8% 0% 0%
Commodities 3% 3% 0% 3% 0% 0%
Standard Deviation (Volatility) 9.46%10.58% 1.12% 9.24% (1.34%) (0.22%)
Expected Long-Term Return
Expected Real Return 4.21% 4.42% 0.21% 4.09% (0.33%) (0.12%)
Inflation Assumption 3.00% 2.75% (0.25%) 2.75% (0.00%) (0.25%)
Administrative Expenses (0.15%)(0.13%) 0.02%(0.13%)0.00% 0.02%
Expected Nominal Net Return 7.06%7.04% (0.02%)6.71%(0.33%) (0.35%)
September 10, 2015 44
ISSUES
CalPERS CERBT #3 Fund Changes
Target Asset Allocation 2010 2010 Change 2014 Change Change
Capital Market Assumptions 2010 2014 CMA 2014 Mix Total
CERBT Target Allocation
Public Equity 32% 32% 0% 24% (8%) (8%)
Fixed Income 42% 42% 0% 39% (3%) (3%)
TIPS 15% 15% 0% 26% 11% 11%
REITs 8% 8% 0% 8% 0% 0%
Commodities 3% 3% 0% 3% 0% 0%
Standard Deviation (Volatility) 7.27% 8.19% 0.92% 7.10% (1.09%) (0.17%)*
Expected Long-Term Return
Expected Real Return 3.54% 3.81% 0.27% 3.48% (0.33%) (0.06%)
Inflation Assumption 3.00% 2.75% (0.25%) 2.75% (0.00%) (0.25%)
Administrative Expenses (0.15%) (0.13%)0.02%(0.13%) 0.00% 0.02%
Expected Nominal Net Return 6.39% 6.43% 0.04%6.10% (0.33%) (0.29%)
September 10, 2015 45
ISSUES
Preliminary Recommended Discount Rates
Bartel Associates currently reviewing recommended CERBT discount rates
Preliminary recommended discount rates based on CalPERS expected nominal returns
Funding discount rate can include, but need not include, a margin for adverse deviation
Current funding discount rate of 7.25% includes a 36 bp margin at the 55th percentile
GASB 75 accounting discount rates should be expected return at the 50th percentile
September 10, 2015 46
ISSUES
Preliminary Recommended Discount Rates
CERBT Investment Strategy CERBT #1 CERBT #2 CERBT #3
Target Asset Allocation 2010 2014 2010 2014 2010 2014
Capital Market Assumptions 2010 2014 2010 2014 2010 2014
Expected Long-Term Return
CalPERS Expected Real Return 4.76% 4.66% 4.21% 4.09% 3.54% 3.48%
BA Inflation Assumption 3.00% 3.00% 3.00% 3.00% 3.00% 3.00%
CalPERS Admin Expenses (0.15%) (0.13%)(0.15%) (0.13%)(0.15%) (0.13%)
Expected Nominal Net Return 7.61% 7.53% 7.06% 6.96% 6.39% 6.35%
GASB 75 Discount Rate22 n/a 7.50%n/a 7.00%n/a 6.25%
Funding Discount Rate23 7.25% 7.25% 6.75% 6.75% 6.00% 6.00%
Margin for Adverse Deviation24 0.36% 0.28% 0.31% 0.21% 0.39% 0.35%
22 GASB 75, effective for 2017/18, requires a discount rate equal to the expected return net of investment expenses.
Preliminary recommended GASB 75 discount rates shown are rounded to the nearest 0.25%. 23 Assumes funding discount rate includes a margin for adverse deviation. Funding and reporting will show the same
obligations if funding and GASB 75 discount rate are the same. 24 Relative to CalPERS expected nominal net return.
September 10, 2015 47
NEXT STEPS
Current Valuation
Final valuation report
CERBT actuarial forms
Next Valuation
6/30/17 if no significant changes
2017/18 GASB 75 accounting information must use:
Measurement date no earlier than 6/30/17
- Prior fiscal year-end
Valuation date no earlier than 12/31/15
- 30 months prior to fiscal year-end
Timing:
- Cannot use City’s 6/30/15 valuation for 2017/18
o Use 6/30/17 valuation for 2017/18 accounting?
o Valuation timing?
- Do 6/30/16 valuation for 2017/18 accounting?
- Measurement date should be consistently applied from period to period
September 10, 2015 48
EXHIBITS
Topic Page
Premiums E-1
Participant Statistics E-5
Actuarial Assumptions E-15
Actuarial Methods E-26
Definitions E-28
September 10, 2015 E-1
PREMIUMS
2014 Healthcare Monthly Premiums
Non-Medicare Eligible Medicare Eligible
Healthcare Plan Single 2-Party Family Single 2-Party Family
EPO $702.78 $1,404.54 $1,826.82 n/a n/a n/a
EPO (OOS) 805.80 1,609.56 2,093.04 n/a n/a n/a
Gold PPO 600.78 1,201.56 1,562.64 $483.48 $965.94 $1,512.66
Gold PPO (OOS) 688.50 1,375.98 1,789.08 483.48 965.94 1,512.66
HMO 15 721.14 1,444.32 1,876.80 n/a n/a n/a
Dental (self-insured) 41.11 98.65 151.10 41.11 98.65 151.10
2014 Life Insurance Monthly Premiums
Participant Premium
Employee 19¢ per $1,000
Spouse 60¢ per $1,000
September 10, 2015 E-2
PREMIUMS
2015 Healthcare Monthly Premiums
Non-Medicare Eligible Medicare Eligible
Healthcare Plan Single 2-Party Family Single 2-Party Family
EPO $750.72 $1,500.42 $1,951.26 n/a n/a n/a
EPO (OOS) 860.88 1,718.70 2,235.84 n/a n/a n/a
Gold PPO 641.58 1,283.16 1,668.72 $441.66 $883.32 $1,591.20
Gold PPO (OOS) 735.42 1,469.82 1,911.48 441.66 883.32 1,591.20
HMO 15 795.60 1,593.24 2,069.58 n/a n/a n/a
Dental (self-insured) 41.11 98.65 151.10 41.11 98.65 151.10
2015 Life Insurance Monthly Premiums
Participant Premium25
Employee $1.31 per $1,000
Spouse $1.31 per $1,000
25 This is the premium for voluntary life insurance for employees age 65-69. Two retirees age 68 on the valuation date and one
spouse are eligible for retire life insurance.
September 10, 2015 E-3
PREMIUMS
2016 Healthcare Monthly Premiums
Non-Medicare Eligible Medicare Eligible
Healthcare Plan Single 2-Party Family Single 2-Party Family
EPO $797.64 $1,595.28 $2,074.68 n/a n/a n/a
EPO (OOS) 941.46 1,880.88 2,445.96 n/a n/a n/a
Gold PPO 681.36 1,363.74 1,772.76 $483.48 $966.96 $1,742.16
Gold PPO (OOS) 804.78 1,608.54 2,092.02 483.48 966.96 1,742.16
HMO 15 855.78 1,714.62 2,226.66 n/a n/a n/a
Dental (self-insured) 41.11 98.65 151.10 41.11 98.65 151.10
2016 Life Insurance Monthly Premiums
Participant Premium26
Employee $1.31 per $1,000
Spouse $1.31 per $1,000
26 This is the premium for voluntary life insurance for employees age 65-69. Two retirees age 68 on the valuation date and one
spouse are eligible for retire life insurance.
September 10, 2015 E-4
PREMIUMS
Monthly Premium Increases
2014 to 2016
Actual Increases
Non-Medicare Eligible Medicare Eligible
Healthcare Plan Single 2-Party Family Single 2-Party Family
EPO 13.5% 13.6% 13.6% n/a n/a n/a
EPO (OOS) 16.8% 16.9% 16.9% n/a n/a n/a
Gold PPO 13.4% 13.5% 13.4% 0.0% 0.1% 15.2%
Gold PPO (OOS) 16.9% 16.9% 16.9% 0.0% 0.1% 15.2%
HMO 15 18.7% 18.7% 18.6% n/a n/a n/a
Dental (self-insured) 0.0% 0.0% 0.0% 0.0% 0.0% 0.0%
Expected Increases
Non-Medicare Eligible Medicare Eligible
Healthcare Plan Single 2-Party Family Single 2-Party Family
Medical/Rx 16.1% 16.1% 16.1% 16.7% 16.7% 16.7%
Dental 8.2% 8.2% 8.2% 8.2% 8.2% 8.2%
September 10, 2015 E-5
PARTICIPANT STATISTICS
Medical Plan Participation
Non-Waived Participants
June 30, 2015
Retirees
Medical Plan Actives < 65 ≥ 65
EPO 51% 55% n/a
Gold PPO 9% 41% 100%
HMO 15 40% 4% n/a
Total 100% 100% 100%
June 30, 2013
Retirees
Medical Plan Actives < 65 ≥ 65
EPO 50% 44% n/a
Gold PPO 12% 53% 100%
HMO 15 38% 3% n/a
Total 100% 100% 100%
September 10, 2015 E-6
PARTICIPANT STATISTICS
Active Medical Coverage
Medical Plan Single 2-Party Family Waived Total
EPO 12 12 41 65
Gold PPO 3 3 6 12
HMO 15 13 9 30 52
Waived 7 7
Total 28 24 77 7 136
Election % 22% 19% 60%
Waived % 5%
September 10, 2015 E-7
PARTICIPANT STATISTICS
Retiree Medical Coverage
Under Age 65
Medical Plan Single 2-Party Family Waived Total
EPO 4 10 1 15
Gold PPO 1 10 11
HMO 15 1 1
Waived 0
Total 6 20 1 0 27
Election % 22% 74% 4%
Waived % 0%
September 10, 2015 E-8
PARTICIPANT STATISTICS
Retiree Medical Coverage
Over Age 65
Medical Plan Single 2-Party Family Waived27 Total
EPO n/a n/a n/a n/a
Gold PPO 17 31 48
HMO 15 n/a n/a n/a n/a
Waived 4 4
Total 17 31 0 4 52
Election % 35% 65% 0%
Waived % 8%
27 Waived medical coverage but have dental coverage.
September 10, 2015 E-9
PARTICIPANT STATISTICS
Dental Coverage
Participant Group Single 2-Party Family Waived Total
Actives 28 28 80 136
Retirees < 65 4 17 6 27
Retirees > 65 16 28 8 52
September 10, 2015 E-10
PARTICIPANT STATISTICS
Actives by Age and Service
District Service
Age < 1 1-4 5-9 10-14 15-19 20-24 ≥ 25 Total
< 25 0
25-29 1 1 2 4
30-34 1 2 2 1 6
35-39 3 7 6 2 18
40-44 3 5 12 9 3 1 33
45-49 4 6 5 5 20
50-54 4 10 7 3 2 5 31
55-59 3 5 6 1 1 16
60-64 2 3 5
≥ 65 2 1 3
Total 8 26 47 33 13 4 5 136
September 10, 2015 E-11
PARTICIPANT STATISTICS
0
10
20
30
40
<25 25-29 30-34 35-39 40-44 45-49 50-54 55-59 60-64 ≥65
Nu
m
b
e
r
Age
Active Age Distribution
6/30/13 Valuation
6/30/15 Valuation
September 10, 2015 E-12
PARTICIPANT STATISTICS
0
10
20
30
40
50
60
0-4 5-9 10-14 15-19 20-24 >25
Nu
m
b
e
r
Years of Service
Active Service Distribution
6/30/13 Valuation
6/30/15 Valuation
September 10, 2015 E-13
PARTICIPANT STATISTICS
Retiree Healthcare Coverage by Age Group
Age Single 2-Party Family Waived Total
Under 50 0
50-54 1 1
55-59 3 6 1 10
60-64 3 13 16
65-69 7 16 1 24
70-74 4 7 11
75-79 3 1 4
80-84 1 4 5
Over 85 5 1 2 8
Total 23 51 1 4 79
Average Age 71.2 67.7 58.8 79.6 69.2
Election % 31% 68% 1%
Waived % 5%
September 10, 2015 E-14
PARTICIPANT STATISTICS
0
5
10
15
20
25
30
<50 50-54 55-59 60-64 65-69 70-74 75-79 80-84 ≥85
Nu
m
b
e
r
Age
Retiree Age Distribution
6/30/13 Valuation
6/30/15 Valuation
September 10, 2015 E-15
ACTUARIAL ASSUMPTIONS
Assumption June 30, 2013 Valuation June 30, 2015 Valuation
Valuation Date June 30, 2013
2013/14 & 2014/15 ARCs
ARC calculated as of
beginning of the year with
interest to end of year
June 30, 2015
2015/16 & 2016/17 ARCs
ARC calculated as of
beginning of the year with
interest to end of year
Funding Policy Prefund full ARC with CERBT
Fund #1
Additionally, benefit payments
from District assets until 100%
funded
Same
Discount Rate 7.25% - Full ARC funding with
CERBT #1
Same
General
Inflation
3% annually
Basis for aggregate payroll and
discount rate assumptions
Same
September 10, 2015 E-16
ACTUARIAL ASSUMPTIONS
Assumption June 30, 2013 Valuation June 30, 2015 Valuation
Aggregate
Payroll
Increases
3.25% annually
Inflation plus 0.25%
For Normal Cost calculation
and UAAL amortization
Same
Merit Payroll
Increases
CalPERS 1997-2007
Experience Study
Added to aggregate payroll
increase assumption for
Normal Cost calculation
CalPERS 1997-2011
Experience Study
Added to aggregate payroll
increase assumption for
Normal Cost calculation
CalPERS
Service
CalPERS service provided by
District
Same
September 10, 2015 E-17
ACTUARIAL ASSUMPTIONS
Assumption June 30, 2013 Valuation June 30, 2015 Valuation
Medical Trend
Calendar
Year
Increase from Prior Year
Non-Medicare Medicare
All Plans
2013 Premiums2014 Premiums2015 8.0% 8.3%2016 7.5% 7.8%2017 7.0% 7.2%2018 6.5% 6.7%2019 6.0% 6.1%2020 5.5% 5.6%2021+ 5.0% 5.0%
Calendar
Year
Increase from Prior Year
Non-Medicare Medicare
All Plans
2013 n/a 2014 n/a2015 Premiums2016 Premiums2017 7.0% 7.2% 2018 6.5% 6.7% 2019 6.0% 6.1% 2020 5.5% 5.6%2021+ 5.0% 5.0%
Dental Trend 4.0% annually Same
Dental Claims
Cost
Premium x loss ratio
Employee - 90%
Spouse - 71%
Child - 71%
Use 100% premium as estimate
of future claims cost
September 10, 2015 E-18
ACTUARIAL ASSUMPTIONS
Assumption June 30, 2013 Valuation June 30, 2015 Valuation
PPACA
High Cost Plan
Excise Tax
n/a Excise tax threshold is
calculated separately for self
and non-self coverage
Non-Medicare eligible and
Medicare eligible retirees can
be combined
Assume insurer has 35%
marginal income tax rate
Valuation uses estimated
1.25% AAL load
Life Insurance
Premium Trend
0% Same
September 10, 2015 E-19
ACTUARIAL ASSUMPTIONS
Assumption June 30, 2013 Valuation June 30, 2015 Valuation
Claims Costs
2016
Sample estimated monthly claims costs
EPO HMO PPO
Age M F M F M F
25 $266 $558 $292 $613 $223 $468
30 313 590 345 648 263 495
35 393 627 432 689 330 526
40 441 685 485 753 370 575
45 515 797 567 876 433 669
50 654 850 718 935 549 714
55 845 866 929 952 709 727
60 1,073 924 1,180 1,016 901 776
September 10, 2015 E-20
ACTUARIAL ASSUMPTIONS
Assumption June 30, 2013 Valuation June 30, 2015 Valuation
Claims Cost
Aging Factors
Relative relationship between
actual claims costs by age
Used for implied subsidy
estimate
Age M F
<30 0.50 1.05
30-34 0.65 1.15
35-39 0.80 1.20
40-44 0.85 1.35
45-49 1.05 1.60
50-54 1.35 1.60
55-59 1.75 1.65
60-64 2.20 1.80
65-69 2.65 2.25
70-74 3.45 2.75
75-79 4.00 3.25
80-84 4.25 3.60
85+ 4.45 3.90
Same
September 10, 2015 E-21
ACTUARIAL ASSUMPTIONS
Assumption June 30, 2013 Valuation June 30, 2015 Valuation
Claims Costs
Demographics
District age and gender
demographics
Pool employee age and gender
demographics for each
healthcare plan provided by
SDRMA
Assumed spouse coverage:
Actives - 80%
Retirees < 65 - 80%
Retirees ≥ 65 - 65%
Mortality,
Termination,
Disability
CalPERS 1997-2007
Experience Study
Mortality improvement
projection Scale AA
CalPERS 1997-2011
Experience Study
Mortality Improvement Scale
MP-2014 modified to converge
to ultimate mortality
improvement rates in 2022
September 10, 2015 E-22
ACTUARIAL ASSUMPTIONS
Assumption June 30, 2013 Valuation June 30, 2015 Valuation
District Service
for Retirement
Hired < 1/1/81 - 5 years of
District service
Hired ≥ 1/1/81 & < 7/1/93 and
General Manager - Age plus
District service ≥ 70
Hired ≥ 7/1/93:
Unrepresented employees:
- Hired < 1/1/13 - 15 years
of District service
- Hired ≥ 1/1/13 - 20 years
of District service
Represented employees:
- 20 years of District service
- 5 years of District service
if employee does not have
15 or 20 years of service at
age 65
Unrepresented employees:
Hired < 1/1/13 - 15 years of
District service
Hired ≥ 1/1/13 - 20 years of
District service
Represented employees:
20 years of District service
5 years of District service if
employee does not have 15 or
20 years of service at age 65
September 10, 2015 E-23
ACTUARIAL ASSUMPTIONS
Assumption June 30, 2013 Valuation June 30, 2015 Valuation
Service
Retirement
CalPERS 1997-2007
Experience Study
CalPERS Misc ERA
CalPERS Hire Age 35
Hire < 1/1/13 2.7%@55 58.1
Hire ≥ 1/1/13
Classic Member 2.7%@55 58.1
New Member 2.0%@62 60.9
CalPERS 1997-2011
Experience Study
CalPERS Misc ERA
CalPERS Hire Age 35
Hire < 1/1/13 2.7%@55 58.6
Hire ≥ 1/1/13
Classic Member 2.7%@55 58.1
New Member 2.0%@62 60.9
Hardship
Retirements
n/a 1% liability load for active
obligation
Participation at
Retirement
Currently covered and waived
Medical - 100%
Dental - 80%
Same
September 10, 2015 E-24
ACTUARIAL ASSUMPTIONS
Assumption June 30, 2013 Valuation June 30, 2015 Valuation
Medical Plan at
Retirement
Currently covered:
Current plan election until
Medicare eligible
PPO after Medicare eligible
Waived actives - PPO
Waived retirees - n/a
Same
Medicare
Eligibility
100% eligible for Medicare at
age 65
All Medicare eligibles will
elect Part B coverage
Same
Marital Status
at Retirement
Actives
Married if currently elect
2-party or family coverage
Waived - 80% married
Retirees - based on spouse
information if provided
Same
September 10, 2015 E-25
ACTUARIAL ASSUMPTIONS
Assumption June 30, 2013 Valuation June 30, 2015 Valuation
Spouse &
Dependent
Coverage at
Retirement
Spouse coverage:
100% elect CalPERS joint
and survivor annuity
Coverage assumption same
as retiree assumption
Family coverage:
Current actives -10% until
age 65 if assumed married
Current retirees - current
coverage until age 65
Same
Spouse Age Actives - males 3 years older
than females
Retirees - males 3 years older
than females if spouse birth
date not provided
Same
September 10, 2015 E-26
ACTUARIAL METHODS
Method June 30, 2015 Valuation
Cost Method Entry Age Normal
Normal Cost is a level percentage of payroll
District date of hire used for entry age
Actuarial Value of
Assets
Investment gains/losses spread over 5-year rolling period
Not less than 80% nor more than 120% of market value
Amortization Method Level percent of payroll
Amortization Period 30-year fixed (closed) period for initial UAAL as of
6/30/07 for 2007/08 ARC
22-year fixed (closed) period for UAAL as of 6/30/15 for
2015/16 ARC
Amortization period decreases by one year each fiscal
year
When amortization period reaches 15 years, new gains and
losses will be amortized over a rolling (open) 15-year
period and plan and assumption changes will be amortized
over fixed (closed) 20-year period
September 10, 2015 E-27
ACTUARIAL METHODS
Method June 30, 2015 Valuation
Implied Subsidy Employer cost for allowing non-Medicare eligible retirees
to participate at active rates
Valuation includes an implied subsidy for medical but not
dental or life insurance
Future New Entrants Valuation Results – Closed group, no new hires
Projections – Simplified open group projection:
Actives - Total pay increased in accordance with
aggregate payroll assumption
Normal Cost - New hires assume to have same the same
Normal Cost percentage as current actives
Retirees - no additional retirees from new hires over 10-
year projection period
September 10, 2015 E-28
DEFINITIONS
GASB 45
Accrual
Accounting
Project future employer-provided benefit cash flow for current active
employees and current retirees
Discount projected cash flow to valuation date using discount rate and
actuarial assumptions to determine present value of benefits (PVB)
Discount rate is expected long-term return on plan assets
Allocate PVB to past, current, and future periods
Normal Cost (NC) is portion of PVB allocated to current fiscal year
Actuarial cost method used for valuation is Entry Age Normal (EAN)
Cost method which determines Normal Cost as a level percent of
payroll
Actuarial Accrued Liability (AAL) is portion of PVB allocated to
prior service with the employer
Unfunded AAL (UAAL) is AAL less Plan Assets
Assets must be in segregated and restricted trust to be considered Plan
Assets for GASB 45
PayGo Cost Cash subsidy is employer pay-as-you-go benefit payments for retirees
Implied subsidy is difference between actual cost of retiree benefits
and retiree premiums subsidized by active employee premiums
September 10, 2015 E-29
DEFINITIONS
Present Value of Benefits
September 10, 2015 E-30
DEFINITIONS
Annual
Required
Contribution
(ARC)
GASB 45 contribution is Normal Cost plus amortization of:
Initial UAAL and AAL for plan, assumption, and method changes
Experience gains and losses (difference between actual experience
and that expected from assumptions)
Contribution gains and losses (difference between ARC and actual
contributions)
Net OPEB
Obligation
(NOO)
NOO is accumulated amounts expensed but not funded
Net OPEB Asset if amounts funded exceed those expensed
Annual
OPEB Cost
(AOC)
Expense for current period including:
ARC
Interest on NOO
Adjustment of NOO
Adjustment of NOO prevents double counting of expense since ARCs
include amortization of prior contribution gains and losses previously
expensed
September 10, 2015 E-31
DEFINITIONS
Terminology
Used in
Report
AAL - Actuarial Accrued Liability
AOC - Annual OPEB Cost
ARC - Annual Required Contribution
AVA - Actuarial Value of Assets
BOY - Beginning of Fiscal Year
EAN - Entry Age Normal Cost Method
GASB 45 - Governmental Accounting Standards Board Statement
No. 45
MVA - Market Value of Assets
NOO - Net OPEB Obligation
OPEB - Other (than pensions) Post Employment Benefits
NC - Normal Cost
PVB - Present Value of Projected Benefits
UAAL - Unfunded Actuarial Accrued Liability
September 10, 2015 E-32
DEFINITIONS
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OTAY WATER DISTRICT
RETIREE HEALTHCARE PLAN
June 30, 2015 GASB 45 Actuarial Valuation
OPEB Contribution Study
Preliminary Results
Bartel Associates, LLC
Joseph R. D’Onofrio, Assistant Vice President
Adam Zimmerer, Actuarial Analyst
Tak Frazita, Associate Actuary
November 19, 2015
O:\Clients\Otay Water District\Projects\OPEB\2015\Reports\BA OtayWD 15-11-19 OPEB 15-06-30 OPEB contribution study draft.docx
CONTENTS
Topic Page
Benefit Summary - Current Plan 1
Benefit Summary - Prior Plan 5
Actuarial Assumptions 7
CalPERS Member Contributions 9
Study Results 11
November 19, 2015 1
BENEFIT SUMMARY - CURRENT PLAN
Eligibility
Service
Retirement
Full-time employees who retire directly from District under
CalPERS (service or disability)
Unrepresented retired ≤ 7/15/11; Represented retired ≤ 8/10/11:
Hired < 1/1/81 - Age 55 and 5 years of District service
Hired ≥ 1/1/81 - Age 55 and age plus District service ≥ 70
Unrepresented1 retired > 7/15/11; Represented retired > 8/10/11:
Hired < 1/1/13 - Age 55 and 20 years of District service
(15 years for Unrepresented)
Hired ≥ 1/1/13 - Age 55 & 20 years of District service
Directors:
Elected < 1/1/95 - Age 60 and 12 years of District service2
Elected ≥ 1/1/95 - Not eligible
District service for eligibility is continuous service from last hire
date
Medicare eligible retirees and spouses must enroll in Medicare
Retirees who waive coverage cannot rejoin plan
1 Includes General Manager. 2 All current Directors were elected after 1/1/95. There are 2 retired Directors.
November 19, 2015 2
BENEFIT SUMMARY - CURRENT PLAN
Medical & Dental 100% of retiree premium for life
Retired < 12/29/03 - 100% spouse premium for life and 100%
eligible dependent premium to age 19
Retired ≥ 12/29/03 - 88% of spouse premium for life and 88%
eligible dependent premium to age 19
Retiree can pay eligible dependent premium after age 19 as
required by law
Medical Plans SDRMA EPO, Gold PPO, HMO 15 available before Medicare
eligibility
Gold PPO available after Medicare eligibility
Life Insurance Retired < 12/29/03 - $3,000 for retiree to age 65 and $1,950
from age 65 to age 70
Retired < 12/29/03 and hired < 1/1/81 - $1,000 for spouse to
retiree age 65 and $650 from retiree age 65 to retiree age 70
Directors not eligible
November 19, 2015 3
BENEFIT SUMMARY - CURRENT PLAN
Survivors
Unrepresented
Retired < 7/15/11
Represented
Retired < 8/10/11
Directors
Elected < 1/1/95
Retired < 12/29/03 and Directors elected < 1/1/95 - 100% spouse
premium and 100% eligible dependent premium to
age 19
Retired ≥ 12/29/03 - 88% of spouse premium and eligible
dependent premium to age 19
Spouse coverage after retiree death but not past spouse age 65
Eligible dependent can pay full premium after age 19 as required
by law
Survivor benefit available to actives eligible to retire
Survivors
Unrepresented
Retired ≥ 7/15/11
Represented
Retired ≥ 8/10/11
88% of spouse premium for life and eligible dependent premium
to age 19
Spouse coverage after retiree death but not past spouse age 65
Eligible dependent can pay full premium after age 19 as required
by law
Survivor benefit available to actives eligible to retire
November 19, 2015 4
BENEFIT SUMMARY - CURRENT PLAN
Disability &
Hardship
Full-time employees who retire directly from District under
CalPERS
Disability - Age 50 to 54 and10 years of District service
Hardship:
Hired < 1/1/13 - Hardship as determined by the District with
20 years of District service (15 years for Unrepresented)
Hired ≥ 1/1/13 - Hardship as determined by the District and
20 years of District service
Early retirement adjustment to benefit:
Age Percent
50 70%
51 76%
52 82%
53 88%
54 94%
November 19, 2015 5
BENEFIT SUMMARY - PRIOR PLAN
Benefit Same as current plan except for benefits listed below
Eligibility Actives hired ≥ 7/1/93:
Service retirement - Age 55 and 15 years of District service
Disability Retirement - Age 50 and 10 years of District service
Medical Benefit 50% of retiree premium until Medicare eligibility
Dental Benefit None
Survivor Benefit None
Hardship Benefit None
Medical Plan Gold PPO
November 19, 2015 6
BENEFIT SUMMARY - PRIOR PLAN
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November 19, 2015 7
ACTUARIAL ASSUMPTIONS
Assumption June 30, 2015 Valuation OPEB Contribution Study
Actuarial
Assumptions
Same as stated in 6/30/15
preliminary actuarial valuation
report dated 9/10/15
Same as stated in 6/30/15
preliminary actuarial valuation
report dated 9/10/15 except
those listed below for actives
hired ≥ 7/1/93
District Service
for Retirement
Unrepresented employees:
Hired < 1/1/13 - 15 years of
District service
Hired ≥ 1/1/13 - 20 years of
District service
Represented employees:
20 years of District service
5 years of District service if
employee does not have 15 or
20 years of service at age 65
Unrepresented employees:
15 years of District service
Represented employees:
15 years of District service
November 19, 2015 8
ACTUARIAL ASSUMPTIONS
Assumption June 30, 2015 Valuation OPEB Contribution Study
Medical Plan at
Retirement
Currently covered:
Current plan election until
Medicare eligible
PPO after Medicare eligible
Waived actives - PPO
PPO
November 19, 2015 9
CALPERS MEMBER CONTRIBUTIONS
CalPERS Member Contributions Unrepresented Represented
CalPERS Member Classic New Classic New
Required CalPERS Member Contributions 8.00% 6.25% 8.00% 6.25%
Additional CalPERS Member Contributions 0.00%1.75%0.75%2.50%
Total CalPERS Member Contributions 8.00% 8.00% 8.75% 8.75%
Prior CalPERS Member Contributions 1.00% 1.00% 1.00%1.00%
Member Contributions for OPEB Funding 7.00% 7.00% 7.75% 7.75%
November 19, 2015 10
CALPERS MEMBER CONTRIBUTIONS
Unrepresented Represented
Fiscal
Year
End
Estimated
Annual
CERBT
Return
Average
Contribution
Exposure
(Years)
Annual
Member
OPEB
Contrib
Accumulated
Member
OPEB
Contrib
Annual
Member
OPEB
Contrib
Accumulated
Member
OPEB
Contrib
2012 0.38% 0.37 $138,652 $138,847 $259,304 $259,669
2013 11.20% 0.33 320,012 485,819 557,397 866,021
2014 18.30% 0.30 309,934 900,684 590,760 1,645,810
2015 (0.24%) 0.39 304,850 1,203,087 603,073 2,244,639
November 19, 2015 11
STUDY RESULTS
Actuarial Obligations - Current Plan
June 30, 2015 - 7.25% Discount Rate
(Amounts in 000’s)
Actuarial Obligations Unrepresented Represented Total
Present Value of Benefits
Actives $5,715 $12,287 $18,001
Retirees3 3,295 9,510 12,805
Total 9,010 21,797 30,806
Actuarial Accrued Liability
Actives 3,912 6,972 10,884
Retirees 3,295 9,510 12,805
Total 7,207 16,482 23,689
Actuarial Value of Assets4 5,148 11,772 16,920
Unfunded AAL 2,059 4,710 6,769
Funded Percent 71% 71% 71%
Normal Cost for 2015/16 227 533 761
Normal Cost %Pay 4.7% 6.4% 5.8%
3 Employee group information was not available for retirees. Retiree liability was allocated to Unrepresented and Represented
employee groups in proportion to active counts on 6/30/15 (35 Unrepresented and 101 Represented.) 4 Actuarial Value of Assets was allocated to Unrepresented and Represented employee groups in proportion to AAL.
November 19, 2015 12
STUDY RESULTS
Actuarial Obligations - Prior Plan
June 30, 2015 - 7.25% Discount Rate
(Amounts in 000’s)
Actuarial Obligations Unrepresented Represented Total
Present Value of Benefits
Actives $1,292 $ 2,633 $ 3,924
Retirees 3,132 9,039 12,171
Total 4,424 11,671 16,095
Actuarial Accrued Liability
Actives 1,064 1,939 3,003
Retirees 3,132 9,039 12,171
Total 4,196 10,977 15,173
Estimated Plan Assets5 3,945 9,528 13,473
Unfunded AAL 251 1,450 1,701
Funded Percent 94% 87% 89%
Normal Cost for 2015/16 31 81 112
Normal Cost %Pay 0.6% 1.0% 0.9%
5 Actuarial Value of Assets less estimated accumulated member OPEB contributions.
November 19, 2015 13
STUDY RESULTS
Funding Projection - Current Plan - Unrepresented
(Amounts in 000’s)
Fiscal
Year
End
Normal
Cost
UAAL
Amort
Total
ARC
Projected
Payroll
Member
OPEB
Contrib
Net
District
ARC
BOY
UAAL
BOY
Fund%
2016 $228 $145 $373 $4,796 $336 $ 37 $2,059 71%
2017 235 129 365 4,952 347 18 1,777 77%
2018 243 111 354 5,113 358 (4) 1,473 82%
2019 251 89 340 5,279 370 (29) 1,150 87%
2020 259 64 323 5,451 382 (58) 795 91%
2021 267 34 302 5,628 394 (92) 407 96%
2022 276 1 277 5,811 407 (129) 15 100%
2023 285 0 285 6,000 420 (135) 0 100%
2024 294 0 294 6,195 434 (140) 0 100%
2025 303 0 303 6,396 448 (144) 0 100%
November 19, 2015 14
STUDY RESULTS
Funding Projection - Prior Plan - Unrepresented
(Amounts in 000’s)
Fiscal
Year
End
Normal
Cost
UAAL
Amort
Total
ARC
Projected
Payroll
Member
OPEB
Contrib
Net
District
ARC
BOY
UAAL
BOY
Fund%
2016 $31 $18 $49 $4,796 $0 $49 $251 94%
2017 32 13 46 4,952 0 46 185 96%
2018 33 8 42 5,113 0 42 112 98%
2019 34 3 37 5,279 0 37 36 99%
2020 35 0 35 5,451 0 35 0 100%
2021 37 0 37 5,628 0 37 0 100%
2022 38 0 38 5,811 0 38 0 100%
2023 39 0 39 6,000 0 39 0 100%
2024 40 0 40 6,195 0 40 0 100%
2025 42 0 42 6,396 0 42 0 100%
November 19, 2015 15
STUDY RESULTS
Funding Projection - Difference - Unrepresented
(Amounts in 000’s)
Fiscal
Year
End
Normal
Cost
UAAL
Amort
Total
ARC
Projected
Payroll
Member
OPEB
Contrib
Net
District
ARC
BOY
UAAL
BOY
Fund%
2016 $ 97 $127 $324 n/a $336 $(12) $1,807 (23%)
2017 203 116 319 n/a 347 (28) 1,592 (19%)
2018 210 103 312 n/a 358 (46) 1,361 (16%)
2019 217 86 303 n/a 370 (66) 1,114 (12%)
2020 224 64 288 n/a 382 (93) 795 (9%)
2021 230 34 265 n/a 394 (129) 407 (4%)
2022 238 1 239 n/a 407 (167) 0 0%
2023 246 0 246 n/a 420 (174) 0 0%
2024 254 0 254 n/a 434 (180) 0 0%
2025 261 0 261 n/a 448 (186) 0 0%
November 19, 2015 16
STUDY RESULTS
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November 19, 2015 17
STUDY RESULTS
Funding Projection - Current Plan - Represented
(Amounts in 000’s)
Fiscal
Year
End
Normal
Cost
UAAL
Amort
Total
ARC
Projected
Payroll
Member
OPEB
Contrib
Net
District
ARC
BOY
UAAL
BOY
Fund%
2016 $534 $333 $866 $8,283 $642 $224 $4,710 71%
2017 551 285 836 8,552 663 173 3,913 78%
2018 569 231 800 8,830 684 116 3,078 83%
2019 587 173 760 9,117 707 54 2,222 89%
2020 606 108 714 9,414 730 (16) 1,332 94%
2021 626 36 663 9,720 753 (91) 433 98%
2022 645 0 645 10,035 778 (133) 0 100%
2023 667 0 667 10,362 803 (136) 0 100%
2024 688 0 688 10,698 829 (141) 0 100%
2025 710 0 710 11,046 856 (146) 0 100%
November 19, 2015 18
STUDY RESULTS
Funding Projection - Prior Plan - Represented
(Amounts in 000’s)
Fiscal
Year
End
Normal
Cost
UAAL
Amort
Total
ARC
Projected
Payroll
Member
OPEB
Contrib
Net
District
ARC
BOY
UAAL
BOY
Fund%
2016 $81 $102 $183 $8,283 $0 $183 $1,450 87%
2017 84 83 167 8,552 0 167 1,144 90%
2018 86 62 148 8,830 0 148 824 93%
2019 89 39 129 9,117 0 129 504 96%
2020 92 13 105 9,414 0 105 161 99%
2021 95 0 95 9,720 0 95 0 100%
2022 98 0 98 10,035 0 98 0 100%
2023 101 0 101 10,362 0 101 0 100%
2024 105 0 105 10,698 0 105 0 100%
2025 108 0 108 11,046 0 108 0 100%
November 19, 2015 19
STUDY RESULTS
Funding Projection - Difference - Represented
(Amounts in 000’s)
Fiscal
Year
End
Normal
Cost
UAAL
Amort
Total
ARC
Projected
Payroll
Member
OPEB
Contrib
Net
District
ARC
BOY
UAAL
BOY
Fund%
2016 $453 $231 $683 n/a $642 $ 41 $3,261 (16%)
2017 467 202 669 n/a 663 6 2,769 (12%)
2018 483 169 652 n/a 684 (32) 2,254 (10%)
2019 498 134 631 n/a 707 (75) 1,718 (7%)
2020 514 95 609 n/a 730 (121) 1,171 (5%)
2021 531 36 568 n/a 753 (186) 433 (2%)
2022 547 0 547 n/a 778 (231) 0 0%
2023 566 0 566 n/a 803 (237) 0 0%
2024 583 0 583 n/a 829 (246) 0 0%
2025 602 0 602 n/a 856 (254) 0 0%
November 19, 2015 20
STUDY RESULTS
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November 19, 2015 21
STUDY RESULTS
Funding Projection - Current Plan - Total
(Amounts in 000’s)
Fiscal
Year
End
Normal
Cost
UAAL
Amort
Total
ARC
Projected
Payroll
Member
OPEB
Contrib
Net
District
ARC
BOY
UAAL
BOY
Fund%
2016 $761 $478 $1,239 $13,080 $978 $262 $6,769 71%
2017 786 414 1,200 13,505 1,009 191 5,690 77%
2018 812 342 1,154 13,944 1,042 111 4,551 83%
2019 838 262 1,100 14,397 1,076 24 3,372 88%
2020 865 172 1,037 14,865 1,111 (74) 2,127 93%
2021 894 71 964 15,348 1,147 (183) 840 97%
2022 921 1 923 15,846 1,185 (262) 0 100%
2023 952 0 952 16,361 1,223 (271) 0 100%
2024 982 0 982 16,893 1,263 (281) 0 100%
2025 1,013 0 1,014 17,442 1,304 (290) 0 100%
November 19, 2015 22
STUDY RESULTS
Funding Projection - Prior Plan - Total
(Amounts in 000’s)
Fiscal
Year
End
Normal
Cost
UAAL
Amort
Total
ARC
Projected
Payroll
Member
OPEB
Contrib
Net
District
ARC
BOY
UAAL
BOY
Fund%
2016 $112 $120 $232 $13,079 $0 $232 $1,701 89%
2017 116 96 213 13,504 0 213 1,329 92%
2018 119 70 190 13,943 0 190 936 94%
2019 123 42 166 14,396 0 166 540 97%
2020 127 13 140 14,865 0 140 161 99%
2021 132 0 132 15,348 0 132 0 100%
2022 136 0 136 15,846 0 136 0 100%
2023 140 0 140 16,362 0 140 0 100%
2024 145 0 145 16,893 0 145 0 100%
2025 150 0 150 17,442 0 150 0 100%
November 19, 2015 23
STUDY RESULTS
Funding Projection - Difference - Total
(Amounts in 000’s)
Fiscal
Year
End
Normal
Cost
UAAL
Amort
Total
ARC
Projected
Payroll
Member
OPEB
Contrib
Net
District
ARC
BOY
UAAL
BOY
Fund%
2016 $649 $358 $1,007 n/a $ 978 $ 30 $5,068 (18%)
2017 670 318 987 n/a 1,010 (22) 4,361 (15%)
2018 693 272 964 n/a 1,042 (79) 3,615 (11%)
2019 715 220 934 n/a 1,077 (142) 2,832 (9%)
2020 738 159 897 n/a 1,112 (214) 1,966 (6%)
2021 762 71 832 n/a 1,147 (315) 840 (3%)
2022 785 1 787 n/a 1,185 (398) 0 0%
2023 812 0 812 n/a 1,223 (411) 0 0%
2024 837 0 837 n/a 1,263 (426) 0 0%
2025 863 0 864 n/a 1,304 (440) 0 0%
November 19, 2015 24
STUDY RESULTS
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STAFF REPORT
TYPE
MEETING:
Regular Board
MEETING
DATE:
January 6, 2016
SUBMITTED
BY:
Mark Watton
General Manager
W.O./G.F.
NO:
N/A DIV.
NO.
N/A
APPROVED BY:
Mark Watton, General Manager
SUBJECT: General Manager’s Report
ADMINISTRATIVE SERVICES:
Purchasing and Facilities:
Fuel Management System Upgrade – Orpak USA has been awarded a
contract to upgrade the District’s fuel authorization and
management system. The District’s current Orpak system is
over 10 years old and in recent months has become
unreliable. Staff requested information and a quote from
Orpak for the upgrade as well as quotes from two competing
replacement systems that are compatible with the District’s
fuel island dispensing units. The cost of the upgrade is half
the cost of the next highest system and provides the same
features and benefits of the competing systems.
Human Resources: Health Care Reform - Part of Health Care Reform includes an
excise tax to employers for health plans over a certain
dollar limit and was set to go into effect on January 1,
2018. Congress recently passed a delay in the start date to
the provisions to January 2020.
Recruitments/New Hires/Promotions:
o The District is preparing to recruit for a Communications
Officer for an upcoming vacancy expected in June 2016 due
to a pending retirement. This position is critical to
District operations.
o The District is also preparing to recruit for a
Communications Representative position. The vacant Lead
2
Customer Service Representative will be used to fund the
Communications Representative position.
Safety & Security:
District Award - At the 2015 Risk Summit, Target Solutions
(TS) presented the District with the ‘2015 Milestone Award’
in recognition for using the Target Solutions online training
platform to “help keep employees safe since year 2000.”
Emergency Preparedness:
o WebEOC Training Exercise - Staff completed the December
2015 monthly exercise, which consisted of creating a
report from the Water Hub and send it to Water – SDCWA EOC
using the messaging tool.
Safety Training and Programs:
o HAZWOPER Annual Training – The District’s HAZWOPER Team
completed annual medical physical exams and required
regulatory 8-hour hazardous waste operations refresher
training.
o Fire Drill - An unannounced fire drill was completed for
Administration, Operations, Warehouse and Fleet Shop
buildings. All buildings and departments safely evacuated
within 2.5 to 3 minutes (e.g., Engineering evacuated all
employees within 86 seconds with the Monitor evacuating in
2.5 minutes right after completing the floor sweep and
verifying that everyone was out of the Engineering
section). Kudos!
Meetings:
o EPA’s Preparedness Resources for Water and Waste Water
Utilities – Staff attended the meeting and among the
topics covered included Quality Surveillance and Response
Systems Guidance and Tools, and, Emergency Response for
Drinking Water and Wastewater Utilities.
o Water Agencies Emergency Collaboration (WAEC) Q4 Meeting -
Staff attended the conference; among the topics covered
included:
Introduction of Kelly Wilson, Protective Security
Advisor, US Department of Homeland Security. Kelly
replaced Pete Owen as of June 2015 as the Protective
Security Advisor.
o County Roads & Public Works Preparation Efforts – The
County’s preparatory efforts include clearing flood
channels, manage vegetation, and maintain roads in
3
anticipation for heavy rainfall this winter. The County is
basing preparatory efforts on FEMA’s 100-year flood plan.
Efforts to keep the 20,000+ conveyances clear have been
unique as flood channels in San Diego County go through
rural areas, across personal properties, through cities,
and sometimes back to rural areas.
o SDG&E Preparatory Efforts – Commercial and Industrial
Services - SDG&E has several meteorologists on staff that
monitor wind and heat conditions to assist them with
infrastructure decisions. SDG&E is anticipating 55 days of
rain through April, and is making preparatory efforts
based on FEMA’s 100-year flood plan. Preparatory efforts
include:
Increased equipment inventory (each field office has
flood water removal equipment)
Up-to-date facility assessments
Emergency equipment staged at each regional field office
Staffed up field personnel
Increased tree trimming efforts
Increased inspections of the electric and gas systems
(transmission towers to substations to neighborhood
power lines)
A short tabletop discussion occurred with the intent to
establish some protocols for the rep at the water desk at
County EOC.
INFORMATION TECHNOLOGY AND STRATEGIC PLANNING:
GIS – ESRI Roundtable at Otay - In partnership with ESRI, the
District’s Geographic Information system (GIS) software
vendor, Otay Water hosted a professional roundtable event for
GIS professionals from throughout Southern California.
District staff conducted a Field Mobility presentation. The
presentation showcased the District’s leveraging of GIS and
mobile technology to achieve improved field data collection,
work order creation, and real-time reporting functions. ESRI
continues to seek out OWD for its GIS best practices.
Wide Area Network Optimization Project Kickoff (Metro-E) - IT
staff kicked-off the planning phase of the SCADA
telecommunication and Wide Area Network redesign. Per Board
approval, 46 District facilities will be converted from
wireless connectivity/communications to physical
connectivity, thus implementing enhanced transmission
services of security and SCADA data. Otay staff, along with
4
the selected vendor, reviewed all planned sites and will
develop a resource and deployment timeline.
FINANCE:
Cost of Service Study – Staff has issued requests for
proposals from rate consultants and is evaluating the
possibility of performing a cost of service study to evaluate
the District’s tiered rate structure.
Large Meter Testing – Staff has started the annual meter
testing for meters 3” or larger. This year, approximately 120
meters will be tested. The large meter-testing program aims
to test all 3” or larger meters within the District at least
once every three years. Meters with high annual usage are
tested every year to ensure accuracy.
Financial Reporting:
o For the four months ended October 31, 2015, there are
total revenues of $28,887,711 and total expenses of
$28,540,374. The revenues exceeded expenses by $347,337.
o The market value shown in the Portfolio Summary and in the
Investment Portfolio Details as of October 31, 2015 total
$80,456,520 with an average yield to maturity of 0.75%.
The total earnings year-to-date are $208,584.
o For the five months ended November 30, 2015, there are
total revenues of $34,907,374 and total expenses of
$35,213,257. The expenses exceeded revenues by $305,883.
The reduced water sales from conservation is driving the
year-to-date expenses to exceed the year-to-date revenue.
o The market value shown in the Portfolio Summary and in the
Investment Portfolio Details as of November 30, 2015 total
$78,167,183 with an average yield to maturity of 0.76%.
The total earnings year-to-date are $261,041.
ENGINEERING AND WATER SYSTEM OPERATIONS:
Engineering:
SR-11 Potable Water Utility Relocations: This project
consists of the relocation of existing pipelines in Sanyo
Avenue and utility easements and is currently in the
construction phase. The contractor, Coffman Specialties
Inc., has relocated the 10-inch, 12-inch, and 18-inch mains
and these mains have been tied into the system. It is
5
anticipated that this construction contract will reach
substantial completion in December, 2015 with only punch list
work remaining. The overall project is within budget and on
schedule. (P2453)
Corrosion/Cathodic Protection Program: The District’s
Corrosion/Cathodic Protection Program primary consultant (HDR
Engineering, Inc.) has completed annual testing of
approximately 70 miles of metallic pipelines and 29 existing
steel reservoir cathodic protection systems, maintenance of a
pipeline and reservoir geodatabase, and preparation of an
annual report for calendar year 2015. HDR’s agreement also
includes as-needed in-service reservoir inspection, reservoir
coating construction project inspection, and corrosion
engineering services. Over the last year, HDR has completed
in-service inspections of the 711-1 (P2529) and 711-2 (P2530)
Reservoirs, construction coating inspection for the 944-2
Reservoir (P2532), internal inspection and minor repairs of
the La Presa 36-inch Pipeline (P2267), and condition
assessment of the RWCWRF Filtered Water Storage Tank. The
District also has a separate agreement with RFYeager
Engineering, LLC for as-needed reservoir coating construction
project inspection and corrosion engineering services.
RFYeager has completed construction coating inspection for
the 850-3, 458-2, and 944-1 Reservoirs. Both HDR’s and
RFYeager’s agreements will expire December 31, 2016. (P1043)
944-1, 944-2, & 458-2 Reservoir Interior/Exterior Coatings &
Upgrades: This project consists of removing and replacing
the interior and exterior coatings of the 944-1 0.3 MG
Reservoir, the 944-2 3.0 MG Reservoir, and the 458-2 1.8 MG
Reservoir, along with providing structural upgrades to ensure
the tanks comply with both State and Federal OSHA standards
as well as the American Water Works Association and the
County Health Department standards. During the month of
December 2015, the contractor completed the interior and
exterior work at the 944-1 and 458-2 Reservoirs and these
reservoirs have been tested and placed into service. The
overall project reached substantial completion beyond the
approved contract date. A credit change order to complete
the assessment of liquidated damaged associated with the
project’s late delivery will be presented at the February
2016 meeting of the Board of Directors. (P2531, P2532, P2535)
Ralph W. Chapman Water Reclamation Facility (RWCWRF) Return
Activated Sludge (RAS) Pumps Replacement Project: This
Project consists of removal and replacement of the existing 5
6
horsepower (HP) RAS pumps with upgraded 20 HP units. All
planned pump replacements have been completed and this
project reached substantial completion during the month of
December, 2015. The remaining work consists of the
completion of punch list items. The project is within budget
and on schedule. (R2111)
Sweetwater River Trestle Improvements Project: This project
consists of installing fire protective measures to the
underside of the trestle, ensuring the structural integrity
of the bridge, and improving safety features for District
personnel. The addition of the fire resistance measures will
enable the trestle to endure a longer fire event, over three
hours with the heat shields, as opposed to about 1.5 hours
without. On August 13, 2015, the Board awarded a
construction contract to Fordyce Construction, Inc.
Mobilization to the site began on October 19, 2015, to assure
compliance with environmental permits for the project. The
tightening of the bridge tie-rods and installation of
handrail wires and boards is complete. During the month of
December, materials were delivered and substantial progress
was made on the installation of the planned fire protection
measures. The project is within budget and is estimated to
be completed ahead of schedule in January, 2016. (R2109)
624 Pressure Zone Pressure Reducing Stations (PRSs) and 944-
1R Pressure Reducing Station No. 3 Improvements Projects:
This construction project consists of improvements from two
(2) Capital Improvement Program (CIP) projects, P2541 and
R2110. The CIP P2541 improvements will provide two (2) PRSs
feeding the 485 Pressure Zone and 458 Pressure Zones from the
624 Pressure Zone (Terra Nova Drive 624/485 PRS and Sequoia
Street 624/458 PRS, respectively) to improve fire flow and
enhance system reliability. The CIP R2110 improvements
include retrofit of an existing PRS vault (944-1R PRS No. 3)
with a sump pump, ventilation system, and hatch drain
improvements to mitigate water intrusion. During the month
of December, the work to review and approve project
submittals was complete. In addition, field work to install
the planned facilities began. The project is within budget
and is scheduled to be completed in March, 2016. (P2541,
R2110)
Rosarito Desalination: Staff and representatives from NSC
Agua continue to coordinate on complying with the California
Water Resources Control Board Drinking Water Program
regulatory requirements related to source water quality
7
testing. According to the Water Desalination Report dated
November 9, 2015, on November 6, 2015 the Secretaria de
Infraestructura y Desarrollo Urbano del Estado (SIDUE), a
State agency that coordinates infrastructure projects for the
State and the Comisión Estatal del Agua de Baja California
(CEA), an agency that is responsible for regulating the
State’s water and sewerage industry, issued an invitation to
bid to all interested parties for a desalination project in
Rosarito. The preliminary project schedule is:
Documents available through December 22, 2015
Site Visit was held on November 24, 2015
Bid opening: March 23, 2016
Award date: May 20, 2016
Project start date: July 12, 2016
Financial close: August 1, 2016
Construction start date 6 months after award and
completion 36 months after award.
The tenders for the production and conveyance of desalinated
water will be evaluated by these state agencies.
The draft EIR/EIS has been completed and is being reviewed by
the Department of State (DOS). The draft EIR/EIS is
tentatively scheduled to be ready for its 45-day public
review period by January, 2016. (P2451)
850-3 Reservoir Interior Coatings: This project consists of
removing and replacing the interior coatings of the 850-3 3.0
MG Reservoir. The 850-3 Reservoir was tested placed into
service, and substantially completed at the end of November
2015. Punch list work and contract acceptance was completed
in December 2015. The project is within budget. (P2542)
711-1 & 711-2 Reservoir Interior/Exterior Coatings &
Upgrades: This project consists of removing and replacing
the interior and exterior coatings of the 711-1 3.1 MG
Reservoir and the 711-2 2.3 MG Reservoir along with providing
structural upgrades to ensure the tanks comply with both
State and Federal OSHA standards as well as the American
Water Works Association and the County Health Department
standards. During the month of December, the contractor
began work on the interior of the 711-1 reservoir. Work
consisted of the removal of the existing interior coating.
The project is within budget and on schedule to complete in
July 2016. (P2529 & P2530)
8
Operations Yard Property Acquisition Improvements:
This project consists of the construction of an approximate
27,700 square-foot asphalt concrete parking lot including
storm drainage facilities, chain link fence, and area
lighting. A request for contract award and Board
authorization for the General Manager to enter into an
agreement with Montgomery Construction Services, Inc. of
Spring Valley, CA was approved at the November 2016 Board
Meeting. Construction is anticipated to begin in early
January 2016. The project is on schedule to complete in May
2016. (P2537)
980-1 Reservoir Interior/Exterior Coatings & Upgrades: This
project consists of removing and replacing the interior and
exterior coatings of the 980-1, 5.0 MG, Reservoir, along with
providing structural upgrades to ensure the tank complies
with both State and Federal OSHA standards as well as the
American Water Works Association and the County Health
Department standards. A request for contract award and Board
authorization for the General Manager to enter into an
agreement with Advanced Industrial Services, Inc., from Los
Alamitos, CA will be presented at the January, 2016 Board
Meeting. The project is on schedule. (P2545)
Recycled Water Fire Hydrant Installations: This project
consists of installing fire hydrants/filling stations on the
recycled water system for fire suppression. The project
includes meeting Title 22 requirements, obtaining regulatory
approval, establishing protocol, and site selection. A
Preliminary Design Report was prepared and it was recommended
not to implement construction of the filling station at the
Ralph Chapman Plant due to construction and operation costs,
time demands on District staff, and access issues. An
alternate fill station is proposed at the end of Hunte
Parkway. Staff is working with the Operations Department to
schedule the start of construction in January, 2016. The
facility will be a locked enclosure within a public right-of-
way with easy access to fire department trucks and street
sweepers. (R2122)
Storm Water Discharge Permitting: The District recently
obtained coverage from the Regional Water Quality Control
Board (RWCWRF) for storm water discharges from the RWCWRF
under the revised statewide Industrial General NPDES Permit.
The revised permit has Numeric Action Levels that, if
exceeded, require increased response and monitoring. It also
requires specific mandatory BMPs, designation of a Storm
9
Water Pollution Prevention Team, and has more stringent
training requirements than the previous Permit. The
treatment plant is the only facility within the District that
is designated as an Industrial Facility. Storm water
discharges from Reservoirs and Pump Stations within the
District flow into city or county storm water systems.
District construction projects that disturb an acre or more
must obtain coverage for storm water discharges under the
RWQCB Construction National Pollutant Discharge Elimination
System (NPDES) General Permit and this is generally included
as a requirement for Contractors in the project
specifications. At the present time, the District does not
have any projects under construction that disturb an acre or
more.
Disposal of Real Estate Properties Declared Surplus by the
Board: The District, through a competitive process based on
qualifications and pricing, secured the real estate brokerage
services of the Norberg Group to support the disposal of six
(6) properties declared surplus by the Board. On March 13,
2015, the District entered into listing agreements with the
Norberg Group for the six (6) properties. The District has
closed escrow for three (3) of the surplus properties which
are located at Steele Canyon Road, Wild Mustang Place, and
Sweetwater Springs Boulevard. Two (2) surplus properties,
located at Proctor Valley and Dorchester Street, entered into
escrow during the month of December 2015. One (1) property
located at Star Acres is currently listed.
Ralph W. Chapman Water Reclamation Facility (RWCWRF) Indirect
Potable Reuse/Direct Potable Reuse (IPR/DPR) with Sweetwater
Authority: On July 31, 2015, staff from both the District
and Sweetwater Authority (SWA) met to discuss the major
issues associated with an IPR/DPR project. Staff has
retained Atkins Global and Michael Welch to prepare a high
level report identifying the needed upgrades to the RWCWRF,
the regulatory issues of an IPR/DPR project, and to produce a
rough planning level cost per acre-foot for the product water
delivered to SWA’s Reservoir. Staff met again with SWA on
October 12, 2015 to consider a ground water augmentation
project in the Middle Sweetwater Basin. The California Water
Resources Control Board Drinking Water Program regulatory
requirements related to IPR/DPR were discussed in early
October, 2015. Following that meeting, the regulatory
requirements have been better defined to complete a draft of
the report for District and SWA staff to review. Data
gathering from Sweetwater Authority was completed in
10
November, 2015. It is anticipated that a draft of the report
will be completed by January, 2016.
Water Facilities Master Plan Update: This project will
update the District’s existing Water Resources Master Plan
that was previously updated in October 2008 and revised in
May 2013. The consultant (Atkins) is finalizing the update
to the District’s hydraulic model. Atkins provided a draft
list of CIP projects for staff review on November 20, 2015.
(P1210)
For the month of November, 2015, the District sold 5 meters
(14.5 EDUs) generating $111,902 in revenue. Projection for
this period was 14 meters (21 EDUs), with budgeted revenue of
$190,542. Total revenue for Fiscal Year 2016 is $1,407,839,
against the annual budget of $2,286,500.
The following table summarizes Engineering's project
purchases and Change Orders issued during the period of
October 27, 2015 through December 16, 2015 that were within
staff signatory authority:
Date
Action
Amount
Contractor/
Consultant Project
10/29/15 P.O. $2,380.16 Mayer Reprographics
Services
Rancho San Diego
Basin Sewer
Relocations –
Phase 1 (S2033)
11/2/15 P.O. $1,676.35 Watchlight Corp. 944-1 & 944-2
Reservoirs (P2532)
WATER SYSTEM OPERATIONS (Reporting the month of November):
On November 1, San Diego County Water Authority performed an
untreated water shutdown that affected water deliveries on
flow control facility (FCF) No. 14 from Helix Water District.
The duration of the shutdown was from November 1 through
November 10; however, it extended through November 11 due to
a blown air-release valve when the line was being loaded to
the Helix treatment plant. FCF No. 11 was utilized during the
duration of the shutdown.
On November 17, Sweetwater Authority (SWA) requested to have
the emergency interconnect at Douglas Street in Chula Vista
to be opened. SWA had to make a repair near their reservoir
11
that compromised their distribution system. The interconnect
was closed the next day with no water usage.
On November 30, Sweetwater Authority requested the use of the
East Naples emergency interconnection in Chula Vista. One of
their hydro-tanks had to be placed out of service for
warranty inspection and the interconnection supplements their
distribution system. The interconnection was used from 1:30
pm on December 1 until 11:30 am on December 2 and used a
total of 19,448 gallons.
El Niño Preparations – Since early Fall, staff continues to
prepare for storms and prolonged wet weather events in
anticipation of the forecasted El Niño condition.
Preparations include but are not limited to:
o Reviewing District Standard Operating Procedures for
storms, floods, power failure, windstorm, communications
failures including SCADA, etc.
o Clearing and maintaining brow ditches and berms to
direct runoff away from slopes to avoid erosion
o Removing dried vegetation that could plug up storm
drains throughout wet weather events or become
projectile hazards during a severe windstorm
o Review and maintain existing erosion control measures
before and after wet and/or windy weather events
o Review the Sewer System Management Plan (SSMP) and
Sanitary Sewer Overflow (SSO) response including
conducting emergency field training for overflow
conditions caused by wet weather events
o Continued to inspect and maintain vehicles in proper
working conditions to operate in stormy conditions
o Continued testing of the District’s emergency generators
in the event of a power loss
o Review District sites located within established flood-
hazard maps or that are susceptible to washout; such as
the Treatment Plant, the Rancho Jamul Pipeline, and the
803-2 Reservoir Pipeline
12
o Inspect District facilities during rain events to
identify any water intrusion
Potable, Recycled, and Sewer (Reporting up to the month of
November):
Total number of potable water meters is 49,456.
The November potable water purchases were 1,939.8 acre-feet
which is 22.7% below the budget of 2,509.4 acre-feet. The
cumulative purchases through November is 11,523.2 acre-feet
which is 17.0% below the cumulative budget of 13,890.7 acre-
feet.
13
The November recycled water purchases and production was
235.6 acre-feet which is 34.1% below the budget of 357.6
acre-feet. The cumulative production and purchases through
November is 1,843.4 acre-feet which is 15.4% below the
cumulative budget of 2,179.1 acre-feet.
Recycled water consumption for the month of November is as
follows:
o Total consumption was 296.2 acre-feet or 96,485,268
gallons and the average daily consumption was 3,216,176
gallons per day.
o Total cumulative recycled water consumption since July
1, 2015 is 1793.3 acre-feet.
o Total number of recycled water meters is 711.
Wastewater flows for the month of November were as follows:
o Total basin flow, gallons per day: 1,517,633. This is a
decrease of 4% from November 2014.
14
o Spring Valley Sanitation District Flow to Metro, gallons
per day: 502,102.
o Total Otay flow, gallons per day: 1,015,500.
o Flow Processed at the Ralph W. Chapman Water Recycling
Facility, gallons per day: 942,567.
o Flow to Metro from Otay Water District was 72,933
gallons per day.
By the end of November there were 6,096 wastewater EDUs.
Check Total
4,411.80
12,580.00
CHECK REGISTER
Otay Water District
Date Range: 10/22/2015 - 11/18/2015
Check #Date Vendor Vendor Name Invoice Inv. Date Description Amount
2044463 10/28/15 15645 (W)RIGHT ON COMMUNICATIONS INC 12202561 09/30/15 COMMUNITY OUTREACH (A)20,156.67 20,156.67
2044632 11/18/15 16888 A M ORTEGA CONSTRUCTION Ref002451759 11/16/15 UB Refund Cst #0000213115 2,130.27 2,130.27
2044579 11/10/15 16291 ABHE & SVOBODA INC 409222015 10/26/15 850-3 INTERIOR COATING (ENDING 9/22/15)97,268.88 97,268.88
2044464 10/28/15 08488 ABLEFORCE INC 5666 10/05/15 SHAREPOINT SERVICES (9/16/15-10/1/15)2,375.00 2,375.00
2044633 11/18/15 12174 AECOM TECHNICAL SERVICES INC 33 10/20/15 DISINFECTION SYSTEM (ENDING 10/2/15)22,082.80 22,082.80
2044580 11/10/15 11462 AEGIS ENGINEERING MGMT INC 1407 10/13/15 DEVELOPER PLAN REVIEW (8/29/15-10/9/15)18,145.24 18,145.24
2044634 11/18/15 07732 AIRGAS SPECIALTY PRODUCTS INC 131407239 10/02/15 AQUA AMMONIA 2,484.60
131407238 10/02/15 AQUA AMMONIA 1,462.80
131407240 10/02/15 AQUA AMMONIA 464.40
2044517 11/04/15 13753 AIRGAS USA LLC 9930600989 09/30/15 BREATHING AIR BOTTLES 47.47 47.47
2044465 10/28/15 15024 AIRX UTILITY SURVEYORS INC 24 10/06/15 LAND SURVEYING (9/1/15-9/30/15)7,840.00 7,840.00
2044581 11/10/15 15024 AIRX UTILITY SURVEYORS INC 25 10/13/15 LAND SURVEYING (9/1/15-9/30/15)10,408.00 10,408.00
2044466 10/28/15 14462 ALYSON CONSULTING CM201564 10/12/15 MGMT/INSP (9/1/15-9/30/15)4,200.00
CM201561 10/12/15 MGMT/INSP (9/1/15-9/30/15)3,600.00
CM201560 10/12/15 MGMT/INSP (9/1/115-9/30/15)2,110.00
CM201562 10/12/15 MGMT/INSP (9/8/15-9/30/15)1,070.00
CM201563 10/12/15 MGMT/INSP (9/1/15-9/30/15)850.00
CM201559 10/12/15 MGMT/INSP (9/1/15-9/30/15)750.00
2044518 11/04/15 01369 AMERICAN BACKFLOW INV35420 10/01/15 BACKFLOW PARTS 4,431.24 4,431.24
2044635 11/18/15 06166 AMERICAN MESSAGING L1109570PK 11/01/15 PAGERS (OCT 2015)185.84 185.84
2044467 10/28/15 16743 ANGUS ASPHALT INC 10815417 10/09/15 DS-22 FINAL PAVING 23,000.00 23,000.00
2044582 11/10/15 08967 ANTHEM BLUE CROSS EAP 41347 10/27/15 EMPLOYEE ASSISTANCE PROGRAM (NOV 2015)312.20 312.20
2044468 10/28/15 03492 AQUA-METRIC SALES COMPANY 0058131IN 10/06/15 INVENTORY 8,173.90 8,173.90
2044636 11/18/15 07785 AT&T 000007245513 11/02/15 TELEPHONE SERVICES (10/2/15-11/1/15)6,085.47 6,085.47
2044469 10/28/15 13392 AZTECA SYSTEMS INC 11137 10/02/15 LICENSE AGREEMENT (11/15/15-11/14/16)75,000.00 75,000.00
2044583 11/10/15 13392 AZTECA SYSTEMS INC 11137a 10/02/15 LICENSE AGREEMENT (11/15/15-11/14/16)15,000.00 15,000.00
2044519 11/04/15 16846 BARBARA SCHIERMEIER Ref002450823 11/02/15 UB Refund Cst #0000207603 128.25 128.25
2044520 11/04/15 16845 BARNHART-REESE CONSTRUCTION Ref002450822 11/02/15 UB Refund Cst #0000207370 543.15 543.15
2044470 10/28/15 06285 BARTEL ASSOCIATES LLC 15579 10/05/15 ACTUARIAL SERVICES (9/1/15-9/30/15)2,335.00 2,335.00
2044637 11/18/15 16897 BRENNAN & ASSOCIATES Ref002451768 11/16/15 UB Refund Cst #0000222842 8.28 8.28Page 1 of 12
Check Total
CHECK REGISTER
Otay Water District
Date Range: 10/22/2015 - 11/18/2015
Check #Date Vendor Vendor Name Invoice Inv. Date Description Amount
5,950.20
3,147.08
11,311.30
1,436.58
1,350.00
2044637 11/18/15 16897 BRENNAN & ASSOCIATES Ref002451768 11/16/15 UB Refund Cst #0000222842 8.28 8.28
2044521 11/04/15 10970 BRENNTAG PACIFIC INC BPI567129 10/12/15 SODIUM HYPOCHLORITE 4,102.45
BPI566346 10/08/15 SODIUM HYPOCHLORITE 1,067.76
BPI565182 10/05/15 SODIUM HYPOCHLORITE 779.99
2044471 10/28/15 10970 BRENNTAG PACIFIC INC BPI565183 10/02/15 SODIUM HYPOCHLORITE 1,905.88
BPI564626 10/01/15 SODIUM HYPOCHLORITE 1,241.20
2044584 11/10/15 10970 BRENNTAG PACIFIC INC BPI568592 10/16/15 SODIUM HYPOCHLORITE 2,384.54
BPI571475 10/26/15 SODIUM HYPOCHLORITE 1,622.96
BPI570681 10/22/15 SODIUM HYPOCHLORITE 1,338.09
BPI569192 10/19/15 SODIUM HYPOCHLORITE 1,185.00
BPI570327 10/22/15 SODIUM HYPOCHLORITE 1,123.96
BPI569590 10/19/15 SODIUM HYPOCHLORITE 1,007.69
BPI571476 10/26/15 SODIUM HYPOCHLORITE 998.97
BPI568774 10/15/15 SODIUM HYPOCHLORITE 969.90
BPI567576 10/12/15 SODIUM HYPOCHLORITE 680.19
2044585 11/10/15 02401 CAJON VALLEY UNION SCHOOL DIST 16185 10/21/15 GARDEN TOUR (10/7/15-10/8/15)218.28 218.28
2044472 10/28/15 05211 CALIFORNIA FOUNDATION ON THE C1504 09/30/15 SPONSORSHIP 5,000.00 5,000.00
2044473 10/28/15 02989 CALIFORNIA MUNICIPAL 15100601 10/06/15 DEBT STATEMENT 500.00 500.00
2044586 11/10/15 01004 CALOLYMPIC SAFETY 345088 10/22/15 SAFETY CLIMB BRACKETS AND CABLE 1,159.22
344701 10/06/15 CAL- GAS 277.36
2044638 11/18/15 04071 CAPITOL WEBWORKS LLC 27449 10/31/15 OTHER AGENCY FEES 45.00 45.00
2044522 11/04/15 16838 CARLA HANEY Ref002450815 11/02/15 UB Refund Cst #0000143114 114.05 114.05
2044587 11/10/15 02758 CARMEL BUSINESS SYSTEMS INC 7925 09/16/15 SCANNING SERVICES (9/11/15)110.59 110.59
2044474 10/28/15 04653 CARO, PATRICIA 102015202315 10/27/15 TRAVEL EXPENSE REIMB (10/20/15-10/23/15)294.96 294.96
2044639 11/18/15 16883 CASSIE LUCIANO Ref002451754 11/16/15 UB Refund Cst #0000196012 27.95 27.95
2044475 10/28/15 04349 CHAMBERS, JONATHAN 101115101615A 10/21/15 TRAVEL EXPENSE REIMB (10/11/15-10/16/15)87.38 87.38
2044523 11/04/15 16635 CHRISTIAN VALENZUELA 1078102915 10/29/15 CUSTOMER REFUND 14.22 14.22
2044476 10/28/15 02026 CHULA VISTA ELEM SCHOOL DIST AR044999 10/02/15 GARDEN TOURS (8/20/15 & 8/27/15)540.00
AR045026 10/06/15 GARDEN TOURS (9/2/15-9/3/15)540.00
AR045029 10/06/15 GARDEN TOUR (9/4/15)270.00
2044640 11/18/15 15256 CIGNA GROUP INSURANCE / LINA 9267111015 11/10/15 AD&D & SUPP LIFE INS (NOV 2015)4,241.10 4,241.10
2044477 10/28/15 00446 CITY OF CHULA VISTA 10222015 10/22/15 BUSINESS MEETING 100.00 100.00Page 2 of 12
Check Total
CHECK REGISTER
Otay Water District
Date Range: 10/22/2015 - 11/18/2015
Check #Date Vendor Vendor Name Invoice Inv. Date Description Amount
18,000.00
1,573.00
2044477 10/28/15 00446 CITY OF CHULA VISTA 10222015 10/22/15 BUSINESS MEETING 100.00 100.00
2044524 11/04/15 00446 CITY OF CHULA VISTA 10282015 10/28/15 STARLIGHT PARADE SPONSORSHIP 500.00 500.00
2044641 11/18/15 13946 CITY OF CHULA VISTA 201516 10/12/15 SPECIAL ASSESSMENT 105.18 105.18
2044525 11/04/15 00234 CITY TREASURER 1000147290 10/16/15 LABORATORY COMPLIANCE (SEPT 2015)221.00 221.00
2044642 11/18/15 16807 CIVIC LINK STRATEGIES September2015 11/05/15 CONSULTING SERVICES 9,000.00
October2015 11/05/15 CONSULTING SERVICES 9,000.00
2044526 11/04/15 16798 COFFMAN SPECIALTIES Ref002450824 11/02/15 UB Refund Cst #0000213793 221.74 221.74
2044527 11/04/15 16850 COFFMAN SPECIALTIES Ref002450828 11/02/15 UB Refund Cst #0000218271 2,046.00 2,046.00
2044528 11/04/15 16851 COFFMAN SPECIALTIES Ref002450829 11/02/15 UB Refund Cst #0000222031 1,986.00 1,986.00
2044478 10/28/15 15395 COFFMAN SPECIALTIES INC 7 10/07/15 SR-11 RELOCATIONS (ENDING 9/30/15)64,386.78 64,386.78
2044529 11/04/15 16843 COFFMAN SPECIALTIES INC Ref002450820 11/02/15 UB Refund Cst #0000206648 1,650.80 1,650.80
2044643 11/18/15 15616 COGENT COMMUNICATIONS INC 0001110115 11/01/15 INTERNET CIRCUITS (NOV 2015)3,047.00 3,047.00
2044588 11/10/15 08160 COMPLETE OFFICE 17693100 10/19/15 OUTREACH SUPPLIES 4,654.80 4,654.80
2044479 10/28/15 16030 CORA CONSTRUCTORS INC 109302015 10/19/15 RAS PUMPS REPLACEMENT (ENDING 9/30/15)108,266.75 108,266.75
2044480 10/28/15 15049 CORELOGIC SOLUTIONS LLC 81618624 09/30/15 DATA SERVICES (9/1/15-9/30/15)525.00 525.00
2044481 10/28/15 12334 CORODATA MEDIA STORAGE INC DS1270223 09/30/15 TAPE STORAGE 425.76 425.76
2044530 11/04/15 16848 CORTNEY KNAPP Ref002450826 11/02/15 UB Refund Cst #0000215268 11.64 11.64
2044644 11/18/15 00099 COUNTY OF SAN DIEGO DPWAROTAYMWD091510/13/15 EXCAVATION PERMITS (SEPT 2015)5,065.98 5,065.98
2044645 11/18/15 00184 COUNTY OF SAN DIEGO 5349111215 11/12/15 PERMIT FEES 405.00
5348111215 11/12/15 PERMIT FEES 292.00
5345111215 11/12/15 PERMIT FEES 292.00
5351111215 11/12/15 PERMIT FEES 292.00
5346111215 11/12/15 PERMIT FEES 292.00
2044531 11/04/15 00193 COUNTY OF SAN DIEGO 11072014 11/02/15 FILING FEE FOR CAMPO ROAD MND 2,260.00 2,260.00
2044589 11/10/15 02756 COX COMMUNICATIONS INC 9601103015 10/30/15 INTERNET SERVICES (10/29/15-11/28/15)600.00 600.00
2044646 11/18/15 00693 CSDA, SAN DIEGO CHAPTER 111915 11/13/15 BUSINESS MEETING 30.00 30.00
2044647 11/18/15 16873 DANIEL VALENCIA Ref002451743 11/16/15 UB Refund Cst #0000062590 75.64 75.64
2044648 11/18/15 16884 DARREN VAUGHT Ref002451755 11/16/15 UB Refund Cst #0000204496 40.04 40.04
2044532 11/04/15 16841 DENNY TRAN Ref002450818 11/02/15 UB Refund Cst #0000171998 26.66 26.66
Page 3 of 12
Check Total
CHECK REGISTER
Otay Water District
Date Range: 10/22/2015 - 11/18/2015
Check #Date Vendor Vendor Name Invoice Inv. Date Description Amount
1,480.00
7,285.71
1,198.26
2044590 11/10/15 03341 DEPARTMENT OF CONSUMER AFFAIRS 2612110615 11/06/15 CPA RENEWAL 50.00 50.00
2044649 11/18/15 16890 DORIAN IRIBE Ref002451761 11/16/15 UB Refund Cst #0000214945 33.34 33.34
2044533 11/04/15 14323 EDWARDS, JEFFREY 110215 11/02/15 TUITION REIMBURSEMENT 407.69 407.69
2044650 11/18/15 08023 EMPLOYEE BENEFIT SPECIALISTS 0072298IN 10/31/15 EMPLOYEE BENEFITS (OCT 2015)680.00 680.00
2044591 11/10/15 00331 EMPLOYMENT DEVELOPMENT DEPT 925023841115 11/03/15 UNEMPLOYMENT INSURANCE (QUARTERLY)6,300.00 6,300.00
2044534 11/04/15 03227 ENVIROMATRIX ANALYTICAL INC 5100803 10/12/15 LAB ANALYSIS (9/25/15-10/1/15)942.50 942.50
2044482 10/28/15 03227 ENVIROMATRIX ANALYTICAL INC 5100605 10/05/15 LAB ANALYSIS (9/16/15-9/30/15)1,590.00 1,590.00
2044592 11/10/15 03227 ENVIROMATRIX ANALYTICAL INC 5101076 10/26/15 LAB ANALYSIS (10/10/15-10/15/15)870.00
5100966 10/19/15 LAB ANALYSIS (10/2/15-10/12/15)610.00
2044651 11/18/15 14320 EUROFINS EATON ANALYTICAL INC L0239115 11/03/15 OUTSIDE LAB SERVICES (10/6/15)250.00 250.00
2044652 11/18/15 16742 EVEREST ENVIRONMENTAL INC 201512250 10/23/15 WATER POLLUTION CONTROL PLAN 1,280.00 1,280.00
2044535 11/04/15 03546 FERGUSON WATERWORKS # 1083 0529977 10/06/15 WAREHOUSE SUPPLIES 1,033.72 1,033.72
2044593 11/10/15 03546 FERGUSON WATERWORKS # 1083 0527194 10/16/15 INVENTORY 4,358.57
05271941 10/26/15 INVENTORY 2,927.14
2044483 10/28/15 12187 FIRST AMERICAN DATA TREE LLC 9003400915 09/30/15 ONLINE DOCUMENTS (MONTHLY)99.00 99.00
2044594 11/10/15 16469 FIRST CHOICE SERVICES 048082 10/15/15 COFFEE SERVICES 345.29 345.29
2044484 10/28/15 16469 FIRST CHOICE SERVICES 047409 10/01/15 COFFEE SERVICES 419.09 419.09
2044536 11/04/15 00035 FISHER SCIENTIFIC 4402428 10/05/15 LABORATORY SUPPLIES 90.88 90.88
2044485 10/28/15 00035 FISHER SCIENTIFIC 4058448 09/30/15 LABORATORY SUPPLIES 487.44 487.44
2044595 11/10/15 00035 FISHER SCIENTIFIC 4839445 10/09/15 LABORATORY SUPPLIES 754.85
4916608 10/12/15 LABORATORY SUPPLIES 354.30
5042531 10/14/15 LABORATORY SUPPLIES 89.11
2044486 10/28/15 02591 FITNESS TECH 9773 10/01/15 EQUIPMENT MAINTENANCE 135.00 135.00
2044537 11/04/15 11962 FLEETWASH INC x610877 10/09/15 VEHICLE WASHING 32.25 32.25
2044538 11/04/15 01612 FRANCHISE TAX BOARD Ben2451552 11/05/15 BI-WEEKLY PAYROLL DEDUCTION 40.00 40.00
2044539 11/04/15 02344 FRANCHISE TAX BOARD Ben2451554 11/05/15 BI-WEEKLY PAYROLL DEDUCTION 87.72 87.72
2044653 11/18/15 00131 GOVERNMENT FIN OFFICERS ASSN 111615 11/16/15 APPLICATION FEE 505.00 505.00
2044596 11/10/15 09571 GOVERNMENTJOBS.COM INC INV16191 10/27/15 SOFTWARE LICENSE 3,600.00 3,600.00
2044597 11/10/15 14948 GPS INSIGHT LLC 952025 10/16/15 GPS MODEMS 1,562.02 1,562.02Page 4 of 12
Check Total
CHECK REGISTER
Otay Water District
Date Range: 10/22/2015 - 11/18/2015
Check #Date Vendor Vendor Name Invoice Inv. Date Description Amount
8,531.56
552.88
485.69
22,981.99
1,684.65
2044597 11/10/15 14948 GPS INSIGHT LLC 952025 10/16/15 GPS MODEMS 1,562.02 1,562.02
2044654 11/18/15 16891 GUY SMITH Ref002451762 11/16/15 UB Refund Cst #0000215102 23.39 23.39
2044655 11/18/15 16895 H&W CUSTOMER BUILDERS, INC.Ref002451766 11/16/15 UB Refund Cst #0000222497 1,782.96 1,782.96
2044598 11/10/15 00174 HACH COMPANY 9591057 09/24/15 HACH ANALYZERS 3,050.06
9609638 10/05/15 HACH APA6000 2,346.40
9614826 10/08/15 HACH APA6000 1,789.97
9612808 10/07/15 HACH APA6000 801.25
9629381 10/19/15 COMBINATION CONVERTIBLE SENSOR 543.88
2044656 11/18/15 00201 HARRINGTON INDL PLASTICS LLC 004G0408 10/23/15 FITTINGS 55.99 55.99
2044599 11/10/15 00201 HARRINGTON INDL PLASTICS LLC 004G0368 10/22/15 FITTINGS 416.06 416.06
2044657 11/18/15 05986 HAVS INCORPORATED 9212015 09/21/15 OUTSIDE SERVICES 303.60
7170 09/21/15 OUTSIDE SERVICES 249.28
2044600 11/10/15 10973 HDR ENGINEERING INC 20 10/13/15 CORROSION SERVICES (8/23/15-9/26/15)13,370.01 13,370.01
2044540 11/04/15 14076 HDS WHITE CAP CONST SUPPLY 50003413495 10/08/15 SPEC-PLUG 323.29
50003413393 10/08/15 SPEC-PLUG 162.40
2044601 11/10/15 14076 HDS WHITE CAP CONST SUPPLY 50003429603 10/13/15 SPEC-PLUG 538.81 538.81
2044602 11/10/15 02008 HELIX ENVIRONMENTAL 11 10/14/15 ENVIRONMENTAL SERVICES (9/1/15-9/30/15)4,257.48 4,257.48
2044487 10/28/15 15622 ICF JONES & STOKES INC 0110435 10/07/15 ENVIRONMENTAL SERVICES (8/1/15-8/28/15)12,442.66 12,442.66
2044488 10/28/15 08969 INFOSEND INC 97427 09/30/15 BILL PRINTING SERVICES 13,314.34
97426 09/30/15 BILL PRINTING SERVICES 4,438.80
97608 10/02/15 EBPP ONLINE BILL PAY SERVICES 2,015.91
96758 08/31/15 BILL PRINTING SERVICES 1,902.85
96759 08/31/15 BILL PRINTING SERVICES 1,310.09
2044489 10/28/15 14032 INLAND AERIAL SURVEYS INC 1510009 10/02/15 AERIAL SURVEY 9,200.00 9,200.00
2044490 10/28/15 02372 INTERIOR PLANT SERVICE INC 13175 09/21/15 PLANT SERVICES (SEPT 2015)226.00 226.00
2044603 11/10/15 13899 INTERMEDIA.NET INC 1511001581 11/01/15 EMAIL SERVICES (10/2/15-11/2/15)3,105.37 3,105.37
2044658 11/18/15 16874 JASON CABELL Ref002451744 11/16/15 UB Refund Cst #0000071293 8.49 8.49
2044659 11/18/15 16894 JC BALDWIN CONSTRUCTION CO.Ref002451765 11/16/15 UB Refund Cst #0000222483 1,826.63 1,826.63
2044541 11/04/15 10563 JCI JONES CHEMICALS INC 670344 CREDIT MEMO -3,000.00
670340 10/07/15 CHEMICALS FOR TREATMENT PLANT 4,684.65
2044660 11/18/15 16881 JEE EUN YOUK Ref002451752 11/16/15 UB Refund Cst #0000184973 83.40 83.40
Page 5 of 12
Check Total
CHECK REGISTER
Otay Water District
Date Range: 10/22/2015 - 11/18/2015
Check #Date Vendor Vendor Name Invoice Inv. Date Description Amount
826.50
855.50
2,205.99
2044660 11/18/15 16881 JEE EUN YOUK Ref002451752 11/16/15 UB Refund Cst #0000184973 83.40 83.40
2044542 11/04/15 16840 JOEL BELTRAN Ref002450817 11/02/15 UB Refund Cst #0000170186 77.42 77.42
2044543 11/04/15 16852 JOHN MILLER REALTY Ref002450830 11/02/15 UB Refund Cst #0000222567 30.70 30.70
2044661 11/18/15 16872 JONATHAN SAN PEDRO Ref002451742 11/16/15 UB Refund Cst #0000049308 69.73 69.73
2044662 11/18/15 16893 JP GUNITE INC Ref002451764 11/16/15 UB Refund Cst #0000222306 1,416.14 1,416.14
2044663 11/18/15 16882 KARLA VARGAS Ref002451753 11/16/15 UB Refund Cst #0000185191 33.59 33.59
2044544 11/04/15 16844 KIEWIT BUILDING GROUP Ref002450821 11/02/15 UB Refund Cst #0000207069 2,708.91 2,708.91
2044664 11/18/15 16887 KIM ANDERSON Ref002451758 11/16/15 UB Refund Cst #0000207005 1,858.02 1,858.02
2044665 11/18/15 16889 KRISTEN CHITSAZ Ref002451760 11/16/15 UB Refund Cst #0000214794 41.72 41.72
2044666 11/18/15 16875 KRISTOFFERSON RIAZON Ref002451745 11/16/15 UB Refund Cst #0000072510 31.14 31.14
2044667 11/18/15 16880 KYLE CATT Ref002451751 11/16/15 UB Refund Cst #0000160191 37.57 37.57
2044545 11/04/15 12843 LAWTON GROUP, THE 52229 10/30/15 INTERNSHIP AGREEMENT (10/19/15-10/23/15)290.00
52220 10/23/15 DROUGHT INTERNSHIP (10/12/15-10/14/15)275.50
52228 10/30/15 DROUGHT INTERNSHIP (10/19/15-10/21/15 261.00
2044668 11/18/15 12843 LAWTON GROUP, THE 52264 11/13/15 DROUGHT INTERNSHIP (11/2/15-11/4/15)304.50
52265 11/13/15 INTERNSHIP AGREEMENT (11/2/15-11/8/15)290.00
52190 10/02/15 DROUGHT INTERNSHIP (9/21/15-9/22/15)261.00
2044604 11/10/15 12843 LAWTON GROUP, THE 52239 11/06/15 DROUGHT INTERNSHIP (10/26/15-10/28/15)304.50 304.50
2044605 11/10/15 12843 LAWTON GROUP, THE 52240 11/06/15 INTERNSHIP AGREEMENT (10/26/15-10/30/15)290.00 290.00
2044669 11/18/15 16877 LEADINGHAM REALTY Ref002451748 11/16/15 UB Refund Cst #0000146258 156.98 156.98
2044606 11/10/15 02882 MAYER REPROGRAPHICS INC 0096688IN 10/26/15 REPROGRAPHIC SERVICES 70.00 70.00
2044546 11/04/15 02882 MAYER REPROGRAPHICS INC 0096520IN 10/16/15 REPROGRAPHIC SERVICES 1,228.85
0096404IN 10/09/15 REPROGRAPHIC SERVICES 889.64
0096647IN 10/23/15 REPROGRAPHIC SERVICES 87.50
2044670 11/18/15 15803 MCMILLIN ROLLING HILLS RANCH L 11162015 11/16/15 ROLLING HILLS REIMBURSEMENT 17,503.50 17,503.50
2044671 11/18/15 00805 METRO WASTEWATER JPA 209 09/29/15 MEMBERSHIP AND DUES 1,740.00 1,740.00
2044547 11/04/15 16837 MINSEOK LEE Ref002450814 11/02/15 UB Refund Cst #0000124658 116.98 116.98
2044607 11/10/15 16613 MISSION RESOURCE CONSERVATION 358 11/02/15 HOME WATER USE EVALUATION 638.00 638.00
2044491 10/28/15 15136 MISSION UNIFORM SERVICE 501007269 09/29/15 UNIFORM SERVICES 403.63
Page 6 of 12
Check Total
CHECK REGISTER
Otay Water District
Date Range: 10/22/2015 - 11/18/2015
Check #Date Vendor Vendor Name Invoice Inv. Date Description Amount
1,143.88
1,362.32
120.88
377.45
501052847 10/06/15 UNIFORM SERVICES 403.41
501052846 10/06/15 UNIFORM SERVICES 105.06
501088136 10/12/15 UNIFORM SERVICES 100.14
501007268 09/29/15 UNIFORM SERVICES 99.32
501009776 09/29/15 UNIFORM SERVICES 22.00
501001021 09/29/15 UNIFORM SERVICES 4.32
501009771 09/29/15 UNIFORM SERVICES 4.00
501001640 09/29/15 UNIFORM SERVICES 2.00
2044608 11/10/15 15136 MISSION UNIFORM SERVICE 501143232 10/20/15 UNIFORM SERVICES 427.85
501097597 10/13/15 UNIFORM SERVICES 402.13
501133690 10/19/15 UNIFORM SERVICES 105.88
501097596 10/13/15 UNIFORM SERVICES 105.06
501178014 10/26/15 UNIFORM SERVICES 100.14
501043062 10/05/15 UNIFORM SERVICES 100.14
501143230 10/20/15 UNIFORM SERVICES 87.84
501090242 10/13/15 UNIFORM SERVICES 25.28
501131492 10/20/15 UNIFORM SERVICES 8.00
2044548 11/04/15 16255 NATIONWIDE RETIREMENT Ben2451542 11/05/15 BI-WEEKLY DEFERRED COMP PLAN 9,221.12 9,221.12
2044672 11/18/15 16255 NATIONWIDE RETIREMENT Ben2451822 11/19/15 BI-WEEKLY DEFERRED COMP PLAN 9,221.12 9,221.12
2044549 11/04/15 08531 NEWEST CONSTRUCTION 201504 10/12/15 PILLOW BLOCK BEARING INSTALL 4,313.00 4,313.00
2044609 11/10/15 16505 NIGHTCLUBPOOL LLC 104 11/05/15 WEB DEVELOPMENT 3,000.00 3,000.00
2044610 11/10/15 00510 OFFICE DEPOT INC 801676132001 10/23/15 OFFICE SUPPLIES 105.04
797866348003 10/14/15 OFFICE SUPPLIES 15.84
2044550 11/04/15 00510 OFFICE DEPOT INC 797866348001 10/05/15 OFFICE SUPPLIES 137.86
797469045001 10/01/15 OFFICE SUPPLIES 92.34
797866348002 10/08/15 OFFICE SUPPLIES 55.64
797469046001 10/01/15 OFFICE SUPPLIES 30.39
796654828002 09/30/15 OFFICE SUPPLIES 27.82
796654828001 09/29/15 OFFICE SUPPLIES 27.57
797468969001 10/01/15 OFFICE SUPPLIES 5.83
2044673 11/18/15 16886 OLAYINKA AKINLAWON Ref002451757 11/16/15 UB Refund Cst #0000206892 94.06 94.06
2044492 10/28/15 02077 OLVERA, ANGELICA 102615 10/26/15 CLAIM SETTLEMENT 714.46 714.46
2044611 11/10/15 15856 OLYMPUS AND ASSOCIATES INC 10 10/30/15 RESERVOIR COATING (ENDING 9/30/15)214,523.02 214,523.02
2044674 11/18/15 16885 OMAR POLANCO Ref002451756 11/16/15 UB Refund Cst #0000205623 50.01 50.01
Page 7 of 12
Check Total
CHECK REGISTER
Otay Water District
Date Range: 10/22/2015 - 11/18/2015
Check #Date Vendor Vendor Name Invoice Inv. Date Description Amount
1,135.54
6,332.74
4,228.63
1,179.68
2044551 11/04/15 03149 ON SITE LASER LLC 49033 10/21/15 PRINTER SERVICE 310.40 310.40
2044552 11/04/15 13115 ONESOURCE DISTRIBUTORS LLC S4890636002 10/09/15 WIRING ACCESSORIES 572.05
S4890636001 10/08/15 WIRING ACCESSORIES 563.49
2044612 11/10/15 13115 ONESOURCE DISTRIBUTORS LLC S4890636003 10/09/15 WIRING ACCESSORIES 295.65 295.65
2044553 11/04/15 01002 PACIFIC PIPELINE SUPPLY 304517 10/08/15 BUTT STRAP 1,612.22 1,612.22
2044493 10/28/15 01002 PACIFIC PIPELINE SUPPLY 304324 09/29/15 INVENTORY 3,644.78
304294 09/29/15 INVENTORY 2,687.96
2044613 11/10/15 01002 PACIFIC PIPELINE SUPPLY 304295 10/19/15 INVENTORY 2,112.48 2,112.48
2044554 11/04/15 16847 PAUL BURDEN Ref002450825 11/02/15 UB Refund Cst #0000214250 85.74 85.74
2044555 11/04/15 05497 PAYPAL INC 44657170 09/30/15 PHONE PAYMENT SVCS (SEPT 2015)54.10 54.10
2044675 11/18/15 15643 PEARTREE CONSTRUCTION &10272 10/26/15 TERMITE TREATMENT 600.00 600.00
2044556 11/04/15 00137 PETTY CASH CUSTODIAN 110215 11/02/15 PETTY CASH REIMBURSEMENT 691.77 691.77
2044494 10/28/15 16832 PLACER TITLE COMPANY 0163102615 10/26/15 CUSTOMER REFUND 583.53 583.53
2044557 11/04/15 06419 PLANT SOUP INC 1035 10/26/15 OUTSIDE SERVICES 2,226.00 2,226.00
2044495 10/28/15 02449 POLLARDWATER.COM 0026496 10/06/15 LPD DCHLR TABLETS 1,796.90 1,796.90
2044676 11/18/15 03351 POSADA, ROD 102515102915 11/16/15 TRAVEL EXPENSE REIMB (10/25/15-10/29/15)985.68 985.68
2044677 11/18/15 16029 POTABLE DIVERS INC 10232015 10/23/15 DIVING INSPECTION 1,800.00 1,800.00
2044496 10/28/15 01151 PRES-TECH MANUFACTURER'S 8370 10/06/15 UTILITY LOCATOR REPAIRS 410.40 410.40
2044558 11/04/15 01733 PRICE TRONCONE &13037 10/15/15 ANTENNA SUBLEASE (OCT-DEC 2015)4,335.00 4,335.00
2044497 10/28/15 13059 PRIORITY BUILDING SERVICES 45788 09/01/15 JANITORIAL SERVICES (SEPT 2015)3,924.48 3,924.48
2044614 11/10/15 03613 PSOMAS 111322 10/15/15 AS-NEEDED DESIGN (ENDING 10/1/15)3,291.88
111689 10/23/15 AS-NEEDED DESIGN (ENDING 10/1/15)554.25
111688 10/23/15 AS-NEEDED DESIGN (ENDING 10/1/15)382.50
2044615 11/10/15 00078 PUBLIC EMPLOYEES RET SYSTEM Ben2451544 11/05/15 BI-WEEKLY PERS CONTRIBUTION 189,807.28 189,807.28
2044498 10/28/15 00078 PUBLIC EMPLOYEES RET SYSTEM Ben2450227 10/22/15 BI-WEEKLY PERS CONTRIBUTION 189,686.58 189,686.58
2044499 10/28/15 16806 QWIKPRINTS LLC 152741340 10/01/15 FINGERPRINTING 20.00 20.00
2044500 10/28/15 16133 R J SAFETY SUPPLY CO INC 3500372 10/02/15 SAFETY SUPPLIES 558.90
3500371 09/30/15 SAFETY SUPPLIES 518.40
3389891 10/07/15 SAFETY SUPPLIES 102.38
Page 8 of 12
Check Total
CHECK REGISTER
Otay Water District
Date Range: 10/22/2015 - 11/18/2015
Check #Date Vendor Vendor Name Invoice Inv. Date Description Amount
2,869.21
38,228.99
131,138.85
2044616 11/10/15 16133 R J SAFETY SUPPLY CO INC 3405281 10/14/15 FACEMASK RECERTIFICATION 222.93 222.93
2044678 11/18/15 00021 RCP BLOCK & BRICK INC 30632928 10/09/15 CONCRETE 2,460.54
30631451 10/08/15 CONCRETE 408.67
2044501 10/28/15 15414 REGENTS BANK 7 10/08/15 RETENTION/COFFMAN (ENDING 9/30/15)3,388.78 3,388.78
2044502 10/28/15 15647 RFYEAGER ENGINEERING LLC 15145 10/09/15 CORROSION/COATING INSP (8/1/15-8/31/15)18,645.00 18,645.00
2044679 11/18/15 16879 RICHARD GRANGER Ref002451750 11/16/15 UB Refund Cst #0000158283 116.66 116.66
2044617 11/10/15 08972 RICK ENGINEERING COMPANY 0045366 10/22/15 TRAFFIC ENGINEERING (8/1/15-8/28/15)1,040.00 1,040.00
2044503 10/28/15 16170 ROBERT ACKERLY 2424031215 03/13/15 CUSTOMER REFUND 474.09 474.09
2044680 11/18/15 16876 ROBERT MORALES Ref002451747 11/16/15 UB Refund Cst #0000080641 140.99 140.99
2044618 11/10/15 02620 ROTORK CONTROLS INC 10055815 10/23/15 HDWKS 16IN ACTUATORS 6,370.75 6,370.75
2044559 11/04/15 16842 ROXANNE MICHAUD Ref002450819 11/02/15 UB Refund Cst #0000184609 10.59 10.59
2044681 11/18/15 16871 RUSSELL DAVIS Ref002451741 11/16/15 UB Refund Cst #0000008284 92.63 92.63
2044619 11/10/15 16853 S & R TESTING SERVICES 103 10/23/15 PRESSURE TEST VALVE 365.00 365.00
2044682 11/18/15 16896 S&J BUILDERS RESTORATION SVCS.Ref002451767 11/16/15 UB Refund Cst #0000222630 1,695.98 1,695.98
2044683 11/18/15 16892 SALEM RAMZI Ref002451763 11/16/15 UB Refund Cst #0000221571 1,775.10 1,775.10
2044620 11/10/15 02586 SAN DIEGO COUNTY ASSESSOR 201504352 11/03/15 ASSESSOR DATA (10/5/15)125.00 125.00
2044560 11/04/15 00003 SAN DIEGO COUNTY WATER AUTH 0000001318 10/21/15 MWD SCWS - HEWS 1,830.00 1,830.00
2044684 11/18/15 00121 SAN DIEGO GAS & ELECTRIC 110615 11/06/15 UTILITY EXPENSES (MONTHLY)15,816.82 15,816.82
2044504 10/28/15 00121 SAN DIEGO GAS & ELECTRIC 101915 10/19/15 UTILITY EXPENSES (MONTHLY)37,562.42
102115 10/21/15 UTILITY EXPENSES (MONTHLY)666.57
2044561 11/04/15 00121 SAN DIEGO GAS & ELECTRIC 102815 10/28/15 UTILITY EXPENSES (MONTHLY)68,740.82
102615 10/26/15 UTILITY EXPENSES (MONTHLY)62,138.39
102215 10/22/15 UTILITY EXPENSES (MONTHLY)259.64
2044621 11/10/15 00121 SAN DIEGO GAS & ELECTRIC 110415 11/04/15 UTILITY EXPENSES (MONTHLY)65,771.18 65,771.18
2044622 11/10/15 07676 SAN MIGUEL FIRE PROTECTION SMG27587 10/21/15 FIRE INSPECTION 394.00 394.00
2044685 11/18/15 09339 SANGALANG, ALEX 110915 11/12/15 SAFETY BOOTS 136.06 136.06
2044505 10/28/15 15000 SEGURA, ADOLFO 102015102315 10/26/15 TRAVEL EXPENSE REIMB (10/20/15-10/23/15)286.00 286.00
2044623 11/10/15 00468 SETON IDENTIFICATION PRODUCTS 9329062602 10/14/15 PROPERTY ID TAGS 995.00 995.00
2044506 10/28/15 13327 SILVA-SILVA INTERNATIONAL 1510 10/01/15 DESAL PROJ CONSULTANT 4,000.00 4,000.00Page 9 of 12
Check Total
CHECK REGISTER
Otay Water District
Date Range: 10/22/2015 - 11/18/2015
Check #Date Vendor Vendor Name Invoice Inv. Date Description Amount
230.00
12,511.06
13,429.97
498.12
77,990.17
2044506 10/28/15 13327 SILVA-SILVA INTERNATIONAL 1510 10/01/15 DESAL PROJ CONSULTANT 4,000.00 4,000.00
2044686 11/18/15 13327 SILVA-SILVA INTERNATIONAL 1511 11/01/15 DESAL PROJ CONSULTANT 4,000.00 4,000.00
2044687 11/18/15 03516 SPECIAL DISTRICT RISK 0002110315 11/03/15 PROPERTY DEDUCTIBLE 500.00 500.00
2044562 11/04/15 00274 STATE OF CALIFORNIA 8314110215 11/02/15 LICENSE RENEWAL 115.00
54504110215 11/02/15 LICENSE RENEWAL 115.00
2044688 11/18/15 01460 STATE WATER RESOURCES LW1002073 11/12/15 SYSTEM FEES (7/1/2014 - 6/30/2015)10,423.06
WD0114923 11/12/15 ANNUAL PERMIT FEE (7/1/15 - 6/30/16)2,088.00
2044563 11/04/15 12809 STUTZ ARTIANO SHINOFF 212153 10/22/15 LEGAL SERVICES (SEPT 2015)17,550.49 17,550.49
2044689 11/18/15 15974 SUN LIFE FINANCIAL Ben2451820 11/19/15 MONTHLY CONTRIBUTION TO LTD 5,057.35 5,057.35
2044624 11/10/15 10339 SUPREME OIL COMPANY 416955 10/16/15 UNLEADED FUEL 9,191.30
416956 10/16/15 DIESEL FUEL 4,238.67
2044564 11/04/15 15926 TEXAS CHILD SUPPORT UNIT Ben2451556 11/05/15 BI-WEEKLY PAYROLL DEDUCTION 184.61 184.61
2044690 11/18/15 15926 TEXAS CHILD SUPPORT UNIT Ben2451832 11/19/15 BI-WEEKLY PAYROLL DEDUCTION 184.61 184.61
2044565 11/04/15 16744 THE SAN DIEGO UNION-TRIBUNE 002312524 10/09/15 BID ADVERTISEMENT 406.80 406.80
2044625 11/10/15 16744 THE SAN DIEGO UNION-TRIBUNE 002320065 10/16/15 BID ADVERTISEMENT 333.20 333.20
2044507 10/28/15 14177 THOMPSON, MITCHELL 090115093015 10/26/15 EXPENSE REIMBURSEMENT (SEPT 2015)1,015.58 1,015.58
2044508 10/28/15 15398 TIMMONS GROUP INC 173632 10/06/15 CONSULTANT SERVICES (SEPT 2015)12,067.35 12,067.35
2044566 11/04/15 15764 TOUGHRUGGEDLAPTOPS.COM 100006594 08/25/15 TOUGHBOOKS 35,026.99 35,026.99
2044509 10/28/15 16668 TRACE3 INC 76166 09/23/15 BLADE SERVERS 174,156.18 174,156.18
2044691 11/18/15 00870 TRANSCAT INC 1025788 09/18/15 EQUIPMENT CALIBRATIONS 300.21 300.21
2044567 11/04/15 00870 TRANSCAT INC 1023824 09/14/15 EQUIPMENT CALIBRATIONS 227.42 227.42
2044568 11/04/15 16839 TRAVIS BALLEW Ref002450816 11/02/15 UB Refund Cst #0000157472 19.57 19.57
2044510 10/28/15 00427 UNDERGROUND SERVICE ALERT OF 920150491 10/01/15 UNDERGROUND ALERTS (MONTHLY)462.00 462.00
2044569 11/04/15 15675 UNITED SITE SERVICES INC 1143392700 10/13/15 PORTABLE TOILET RENTAL (10/8/15-11/4/15)98.17
1143426854 10/22/15 PORTABLE TOILET RENTAL (10/16/15-11/12/15)80.03
1143392995 10/13/15 PORTABLE TOILET RENTAL (10/9/15-11/5/15)79.98
1143426853 10/22/15 PORTABLE TOILET RENTAL (10/16/15-11/12/15)79.98
1143426852 10/22/15 PORTABLE TOILET RENTAL (10/16/15-11/12/15)79.98
1143426851 10/22/15 PORTABLE TOILET RENTAL (10/17/15-11/13/15)79.98
CAL CARD EXPENSES (MONTHLY)77,990.17204457011/04/15 07674 US BANK CC20151022138 10/22/15
Page 10 of 12
Check Total
CHECK REGISTER
Otay Water District
Date Range: 10/22/2015 - 11/18/2015
Check #Date Vendor Vendor Name Invoice Inv. Date Description Amount
1,991.16
5,631.62
5,245.40
10,566.11
18,137.87
CAL CARD EXPENSES (MONTHLY)07674 US BANK CC20151022138
2044626 11/10/15 06829 US SECURITY ASSOCIATES INC 276178 10/31/15 PATROLLING SERVICES (OCT 2015)307.55 307.55
2044571 11/04/15 03190 VALCO INSTRUMENTS CO INC 90294082 10/06/15 HACH APA6000 ROTOR 4,618.88 4,618.88
2044572 11/04/15 01095 VANTAGEPOINT TRANSFER AGENTS Ben2451548 11/05/15 BI-WEEKLY DEFERRED COMP PLAN 13,007.31 13,007.31
2044692 11/18/15 01095 VANTAGEPOINT TRANSFER AGENTS Ben2451828 11/19/15 BI-WEEKLY DEFERRED COMP PLAN 13,040.29 13,040.29
2044573 11/04/15 06414 VANTAGEPOINT TRANSFER AGENTS Ben2451550 11/05/15 BI-WEEKLY 401A PLAN 1,345.77 1,345.77
2044693 11/18/15 06414 VANTAGEPOINT TRANSFER AGENTS Ben2451830 11/19/15 BI-WEEKLY 401A PLAN 1,345.77 1,345.77
2044574 11/04/15 03329 VERIZON WIRELESS 9754325374 10/21/15 CELLULAR & WIRELESS SVCS (9/22/15-10/21/15)1,766.70
9754325376 10/21/15 CELLULAR & WIRELESS SVCS (9/22/15-10/21/15)184.42
9754325378 10/21/15 CELLULAR & WIRELESS SVCS (9/22/15-10/21/15)40.04
2044627 11/10/15 03329 VERIZON WIRELESS 9754325370 10/21/15 CELLULAR & WIRELESS SVCS (9/22/15-10/21/15)5,192.12
9754325375 10/21/15 CELLULAR & WIRELESS SVCS (9/22/15-10/21/15)439.50
2044575 11/04/15 04441 VERIZON WIRELESS Ref002450550 10/30/15 Refund receipt #: 152090210039 2,622.70
Ref002450551 10/30/15 Refund receipt #: 152090210040 2,622.70
2044576 11/04/15 15807 WATCHLIGHT CORPORATION, THE 425038 06/02/15 SECURITY AND ACCESS CONTROL (5/29/15)6,673.10
436157 08/21/15 ALARM FOR 944-1 & 2 RESERVOIRS 1,676.35
443427 10/12/15 SECURITY AND ACCESS CONTROL 750.00
443419 10/12/15 SECURITY AND ACCESS CONTROL 417.27
443426 10/12/15 SECURITY AND ACCESS CONTROL 228.29
443425 10/12/15 SECURITY AND ACCESS CONTROL 169.68
443421 10/12/15 SECURITY AND ACCESS CONTROL 165.31
443420 10/12/15 SECURITY AND ACCESS CONTROL 165.05
443422 10/12/15 SECURITY AND ACCESS CONTROL 160.77
443429 10/12/15 SECURITY AND ACCESS CONTROL 160.29
2044511 10/28/15 15807 WATCHLIGHT CORPORATION, THE 440257 09/29/15 SECURITY AND ACCESS CONTROL 6,482.15 6,482.15
2044628 11/10/15 15807 WATCHLIGHT CORPORATION, THE 443792 10/20/15 SECURITY AND ACCESS CONTROL 8,361.00
444065 10/26/15 SECURITY AND ACCESS CONTROL 7,272.99
443236 10/15/15 MONITORING SERVICES (NOV 2015)1,363.92
444076 10/26/15 SECURITY AND ACCESS CONTROL 935.96
444064 10/26/15 SECURITY AND ACCESS CONTROL 204.00
2044512 10/28/15 15726 WATER SYSTEMS CONSULTING INC 1616 09/30/15 HYDRAULIC MODELING (ENDING 9/30/15)3,755.00 3,755.00
2044629 11/10/15 03781 WATTON, MARK 090115093015 11/05/15 TRAVEL EXPENSE REIMB (9/1/15-9/30/15)885.55 885.55
2044513 10/28/15 01343 WE GOT YA PEST CONTROL 99949 09/29/15 BEE REMOVAL 115.00 115.00
Page 11 of 12
Check Total
CHECK REGISTER
Otay Water District
Date Range: 10/22/2015 - 11/18/2015
Check #Date Vendor Vendor Name Invoice Inv. Date Description Amount
2044577 11/04/15 07780 WEBER SCIENTIFIC 684026 09/28/15 LABORATORY SUPPLIES 614.02 614.02
2044694 11/18/15 16878 WESAM ZEITONAH Ref002451749 11/16/15 UB Refund Cst #0000147667 40.30 40.30
2044578 11/04/15 16849 WEST COAST AIR CONDITIONING CO Ref002450827 11/02/15 UB Refund Cst #0000217306 1,913.11 1,913.11
2044630 11/10/15 15181 WILLDAN FINANCIAL SERVICES 01029046 10/15/15 ARBITRAGE REBATE SVCS 1,250.00 1,250.00
2044695 11/18/15 15181 WILLDAN FINANCIAL SERVICES 01029047 10/15/15 ARBITRAGE REBATE SVCS 1,250.00 1,250.00
2044514 10/28/15 02230 WILLIAMSON, KELLI 092715093015 10/15/15 TRAVEL EXPENSE REIMB (9/27/15-9/30/15)811.05 811.05
2044515 10/28/15 03283 WILSON BOHANNAN PADLOCK CO 0123623IN 09/25/15 AIR-VAC LOCKS 481.37 481.37
2044631 11/10/15 14857 YSI INCORPORATED 621506 10/15/15 NITRATE PROBE 3,665.00 3,665.00
2044516 10/28/15 15567 ZETTA INC INV00023943 10/01/15 STORAGE USAGE (10/1/15-10/31/15)2,083.25 2,083.25
Amount Pd Total:2,133,860.68
Check Grand Total:2,133,860.68
Page 12 of 12
Check Total
21,987.60
4,086.60
18,470.00
544.40 544.40
HYDRO TANK FOR 860-1 7,660.44 7,660.44
2044803 12/09/15 03509 BELL, RITA 120515 12/07/15 EMPLOYEE PROGRAM
2044706 11/25/15 00145 BARRETT ENGINEERED PUMPS 96912 11/02/15
6,088.90
2044705 11/25/15 03526 BALDWIN COOKE 5100195 11/04/15 OFFICE SUPPLIES 83.23 83.23
4,745.55 4,745.55
2044862 12/16/15 07785 AT&T 000007371534 12/02/15 TELEPHONE SERVICES (11/2/15-12/1/15)6,088.90
10" OMNI METERS 46,267.20 46,267.20
2044704 11/25/15 13171 ARCADIS US INC 0737753 10/30/15 AS-NEEDED DESIGN (ENDING 10/18/15)
2044703 11/25/15 03492 AQUA-METRIC SALES COMPANY 0058423IN 10/27/15
312.20
2044702 11/25/15 15540 APPLIED DIVING SERVICES INC 15136 10/27/15 RESERVOIR CLEANING (10/19/15-10/23/15)9,850.00 9,850.00
5,988.00 5,988.00
2044802 12/09/15 08967 ANTHEM BLUE CROSS EAP 55479 11/25/15 EMPLOYEE ASSISTANCE PROG (DEC 2015)312.20
PAGERS (NOV 2015)244.50 244.50
2044801 12/09/15 00107 AMERICAN WATER WORKS ASSN 0001230453 11/12/15 AWWA STANDARDS
CM201569 11/06/15 MGMT/INSP (10/1/15-10/31/15)370.00
2044767 12/02/15 06166 AMERICAN MESSAGING L1109570PL 12/01/15
CM201565 11/06/15 MGMT/INSP (10/1/15-10/31/15)900.00
CM201567 11/06/15 MGMT/INSP (10/1/15-10/31/15)600.00
CM201566 11/06/15 MGMT/INSP (10/1/15-10/31/15)1,850.00
CM201568 11/06/15 MGMT/INSP (10/1/15-10/31/15)1,180.00
CM201570 11/06/15 MGMT/INSP (10/1/15-10/31/15)4,050.00
CM201572 11/06/15 MGMT/INSP (10/1/15-10/31/15 2,700.00
326.65 326.65
2044701 11/25/15 14462 ALYSON CONSULTING CM201571 11/06/15 MGMT/INSP (10/1/15-10/31/15)6,820.00
LAND SURVEYING (10/1/15-10/31/15)9,765.00 9,765.00
2044800 12/09/15 06261 ALCANTARA, CYNTHIA 5869120715 12/07/15 EMPLOYEE PROGRAM
10/31/15 BREATHING AIR BOTTLES 47.47 47.47
2044700 11/25/15 15024 AIRX UTILITY SURVEYORS INC 26 11/05/15
2,879.40
131411425 11/03/15 AQUA AMMONIA 1,207.20
2044699 11/25/15 13753 AIRGAS USA LLC 9931314450
DEVELOPER PLAN REVIEW (10/10/15-11/13/15)15,713.73 15,713.73
2044698 11/25/15 07732 AIRGAS SPECIALTY PRODUCTS INC 131411426 11/03/15 AQUA AMMONIA
2044799 12/09/15 11462 AEGIS ENGINEERING MGMT INC 1408 11/18/15
150.00
2044798 12/09/15 12174 AECOM TECHNICAL SERVICES INC 34 11/23/15 DISINFECTION SYSTEM (ENDING 10/31/15)13,207.50 13,207.50
3,750.00 3,750.00
2044766 12/02/15 16899 ACCARDO, BRIAN 111915 11/30/15 SAFETY BOOTS 150.00
CUSTOMER REFUND 2,046.00 2,046.00
2044697 11/25/15 08488 ABLEFORCE INC 5821 11/04/15 SHAREPOINT SERVICES (10/7/15-10/29/15)
12202608 11/09/15 COMMUNITY OUTREACH (A) (NOV 2015)1,881.49
2044765 12/02/15 16912 ABHE & SVOBODA 1000120115 12/01/15
Amount
2044696 11/25/15 15645 (W)RIGHT ON COMMUNICATIONS INC 12202593 10/30/15 COMMUNITY OUTREACH (A) (OCT 2015)20,106.11
CHECK REGISTER
Otay Water District
Date Range: 11/19/2015 - 12/16/2015
Check #Date Vendor Vendor Name Invoice Inv. Date Description
Page 1 of 12
Check Total Amount
CHECK REGISTER
Otay Water District
Date Range: 11/19/2015 - 12/16/2015
Check #Date Vendor Vendor Name Invoice Inv. Date Description
8,739.75
4,039.46
698.90
5,870.13
2,079.00
1,130.008162846810/31/15 DATA SERVICES (OCT 2015)525.00
108,727.50 108,727.50
2044714 11/25/15 15049 CORELOGIC SOLUTIONS LLC 81629030 10/31/15 DATA SERVICES (OCT 2015)605.00
INTERNET CIRCUITS (DEC 2015)3,047.00 3,047.00
2044713 11/25/15 16030 CORA CONSTRUCTORS INC 210312015 11/04/15 RAS PUMPS REPLACEMENT (ENDING 10/31/15)
2044811 12/09/15 15616 COGENT COMMUNICATIONS INC 0001120115 12/01/15
74.90
2044712 11/25/15 15395 COFFMAN SPECIALTIES INC 8 11/05/15 SR-11 RELOCATIONS (ENDING 10/31/15)25,799.71 25,799.71
382.00 382.00
2044865 12/16/15 16946 CLEMENTE TORRE Ref002453515 12/14/15 UB Refund Cst #0000199252 74.90
CONSULTING SERVICES (NOV 2015)9,000.00 9,000.00
2044810 12/09/15 04119 CLARKSON LAB & SUPPLY INC 81783 10/31/15 BACTERIOLOGICAL TESTING (10/19/15-10/20/15)
2044809 12/09/15 16807 CIVIC LINK STRATEGIES NOVEMBER2015OTAY12/06/15
LABORATORY ANALYSIS (NOV 2015)1,080.00
1000149300 11/04/15 LABORATORY ANALYSIS (OCT 2015)999.00
10316008 11/17/15 CONSULTING SERVICES (6/1/15-6/28/15)475.00
2044864 12/16/15 00234 CITY TREASURER 1000152272 12/10/15
4,543.50 4,543.50
2044808 12/09/15 14673 CGR MANAGEMENT CONSULTANTS LLC 10316009 11/17/15 CONSULTING SERVICES (8/15/15-10/31/15)5,395.13
UB Refund Cst #0000223564 1,803.56 1,803.56
2044711 11/25/15 15177 CAROLLO ENGINEERS INC 144676 10/19/15 2015 IWRP UPDATE (ENDING 9/30/15)
2044863 12/16/15 16955 CAROLINO AND SON ENGR CORP Ref002453525 12/14/15
REPROGRAPHICS SERVICES 657.00
7940 10/29/15 SCANNING SERVICES (10/5/15)41.90
2044710 11/25/15 02758 CARMEL BUSINESS SYSTEMS INC 7941 10/29/15
1,925.10
2044807 12/09/15 02758 CARMEL BUSINESS SYSTEMS INC 7947 11/13/15 SCANNING SERVICES (11/11/15)333.83 333.83
896.10 896.10
2044806 12/09/15 01004 CALOLYMPIC SAFETY 345455 11/02/15 HARNESS ORDER 1,925.10
EASEMENT SEARCH 35.00 35.00
2044709 11/25/15 16252 CALIFORNIA UNITED BANK 110312015 11/04/15 RETENTION / FORDYCE (ENDING 10/31/15)
BPI577736 11/12/15 SODIUM HYPOCHLORITE 932.11
2044708 11/25/15 16745 CALIFORNIA TITLE SEARCH CO 1115358 11/18/15
SODIUM HYPOCHLORITE 1,941.74
BPI578668 11/19/15 SODIUM HYPOCHLORITE 1,165.61
2044805 12/09/15 10970 BRENNTAG PACIFIC INC BPI579375 11/23/15
BPI573608 11/02/15 SODIUM HYPOCHLORITE 1,474.71
BPI573031 10/30/15 SODIUM HYPOCHLORITE 907.88
BPI572741 10/30/15 SODIUM HYPOCHLORITE 2,154.90
BPI575016 11/06/15 SODIUM HYPOCHLORITE 1,991.16
6,627.50
2044707 11/25/15 10970 BRENNTAG PACIFIC INC BPI575445 11/09/15 SODIUM HYPOCHLORITE 2,211.10
544.40 544.40
2044804 12/09/15 15570 BEYOND IDEAS LLC OTD1215 12/01/15 WEBSITE CONSULTING (7/1/15-11/30/15)6,627.50
2044803 12/09/15 03509 BELL, RITA 120515 12/07/15 EMPLOYEE PROGRAM
Page 2 of 12
Check Total Amount
CHECK REGISTER
Otay Water District
Date Range: 11/19/2015 - 12/16/2015
Check #Date Vendor Vendor Name Invoice Inv. Date Description
19,012.00
965.00
1,435.00
ENTERPRISE ADVANTAGE PROG (10/12/15-10/11/16)25,000.00 25,000.00204486812/16/15 03725 ENVIRONMENTAL SYSTEMS RESEARCH 93056155 10/12/15
LAB ANALYSIS (10/30/15-11/12/15)790.00
5110932 11/23/15 LAB ANALYSIS (11/6/15-11/18/15)645.00
5110540 11/09/15 LAB ANALYSIS (10/23/15-10/29/15)435.00
2044814 12/09/15 03227 ENVIROMATRIX ANALYTICAL INC 5110742 11/16/15
31.45
2044719 11/25/15 03227 ENVIROMATRIX ANALYTICAL INC 5110420 11/02/15 LAB ANALYSIS (10/16/15-10/27/15)530.00
118.68 118.68
2044718 11/25/15 16821 ELIZABETH WERNECKE 1926111915 11/19/15 CUSTOMER REFUND 31.45
UB Refund Cst #0000221220 36.72 36.72
2044717 11/25/15 14323 EDWARDS, JEFFREY 11182015 11/18/15 TUITION REIMBURSEMENT
2044867 12/16/15 16953 EARLE WALCOTT Ref002453523 12/14/15
77.55
2044769 12/02/15 16903 DANIELA GUITERREZ Ref002451946 11/30/15 UB Refund Cst #0000121809 104.82 104.82
4,971.29 4,971.29
2044768 12/02/15 16911 DAMON PERRY Ref002451955 11/30/15 UB Refund Cst #0000222023 77.55
INTERNET SERVICES (11/29/15-12/28/15)600.00 600.00
2044716 11/25/15 11797 D & H WATER SYSTEMS INC I20150852 10/29/15 W&T PARTS
2044866 12/16/15 02756 COX COMMUNICATIONS INC 9601112915 11/29/15
2015093010565 09/30/15 PERMIT FEES # 10565 (DEC 2015-DEC 2016)309.00
2015093009280 09/30/15 PERMIT FEES # 09280 (DEC 2015-DEC 2016)298.00
2015093009279 09/30/15 PERMIT FEES # 09279 (DEC 2015-DEC 2016)309.00
2015093009277 09/30/15 PERMIT FEES # 09277 (DEC 2015-DEC 2016)309.00
2015093009286 09/30/15 PERMIT FEES # 09286 (DEC 2015-DEC 2016)309.00
2015093009285 09/30/15 PERMIT FEES # 09285 (DEC 2015-DEC 2016)309.00
2015093009288 09/30/15 PERMIT FEES # 09288 (DEC 2015-DEC 2016)309.00
2015093009287 09/30/15 PERMIT FEES # 09287 (DEC 2015-DEC 2016)309.00
2015093004983 09/30/15 PERMIT FEES # 04983 (DEC 2015-DEC 2016)309.00
201509300920 09/30/15 PERMIT FEES # 09290 (DEC 2015-DEC 2016)309.00
2015093009291 09/30/15 PERMIT FEES # 09291 (DEC 2015-DEC 2016)467.00
2015093009289 09/30/15 PERMIT FEES # 09289 (DEC 2015-DEC 2016)356.00
2015093009283 09/30/15 PERMIT FEES # 09283 (DEC 2015-DEC 2016)514.00
2015093009503 09/30/15 PERMIT FEES # 09503 (DEC 2015-DEC 2016)514.00
2015093003231 09/30/15 PERMIT FEES # 03231 (DEC 2015-DEC 2016)565.00
2015093000233 09/30/15 PERMIT FEES # 00233 (DEC 2015-DEC 2016)561.00
2015100109276 10/01/15 PERMIT FEES # 09276 (DEC 2015-DEC 2016)3,272.00
2015093001989 09/30/15 PERMIT FEES # 01989 (DEC 2015-DEC 2016)1,314.00
12,229.98 12,229.98
2044813 12/09/15 02122 COUNTY OF SAN DIEGO 2015093009281 09/30/15 PERMIT FEES # 09281 (DEC 2015-DEC 2016)8,370.00
TAPE STORAGE (OCT 2015)395.47 395.47
2044812 12/09/15 00099 COUNTY OF SAN DIEGO DPWAROTAYMWD101511/12/15 EXCAVATION PERMITS (OCT 2015)
2044715 11/25/15 12334 CORODATA MEDIA STORAGE INC DS1270649 10/31/15
Page 3 of 12
Check Total Amount
CHECK REGISTER
Otay Water District
Date Range: 11/19/2015 - 12/16/2015
Check #Date Vendor Vendor Name Invoice Inv. Date Description
1,065.00
1,416.39
109.65
174.15
8,909.50 8,909.50
2044821 12/09/15 00174 HACH COMPANY 9674430 11/17/15 LABORATORY SUPPLIES 1,486.26
SEALING TAPES & BATTERIES 528.38 528.38
2044730 11/25/15 12907 GREENRIDGE LANDSCAPE INC 13613 10/30/15 LANDSCAPING SERVICES (OCT 2015)
2044820 12/09/15 00101 GRAINGER INC 9893409681 11/13/15
25.85
2044729 11/25/15 14948 GPS INSIGHT LLC 953400 11/01/15 GPS MODEMS 6,875.34 6,875.34
2,799.36 2,799.36
2044870 12/16/15 16950 GLENN SANDERS Ref002453520 12/14/15 UB Refund Cst #0000215104 25.85
GARDEN TOURS (OCT 2015)1,400.00 1,400.00
2044728 11/25/15 03094 FULLCOURT PRESS 29407 11/09/15 OUTSIDE SERVICES - PRINTING
2044727 11/25/15 13563 FRIENDS OF THE WATER 277 10/27/15
433.88
2044726 11/25/15 07224 FRAZEE INDUSTRIES INC 84033 08/26/15 PAINT 168.98 168.98
433.88 433.88
2044869 12/16/15 02344 FRANCHISE TAX BOARD Ben2453563 12/17/15 BI-WEEKLY PAYROLL DEDUCTION 433.88
SWEETWATER RIVER TRESTLE (ENDING 10/31/15)17,025.90 17,025.90
2044772 12/02/15 02344 FRANCHISE TAX BOARD Ben2452000 12/03/15 BI-WEEKLY PAYROLL DEDUCTION
2044725 11/25/15 16119 FORDYCE CONSTRUCTION INC 110312015 11/04/15
VEHICLE WASHING 116.10
x625684 10/30/15 VEHICLE WASHING 58.05
2044771 12/02/15 11962 FLEETWASH INC x632806 11/06/15
VEHICLE WASHING 70.95
x642228 11/20/15 VEHICLE WASHING 38.70
7795729 11/20/15 LABORATORY SUPPLIES 554.64
2044819 12/09/15 11962 FLEETWASH INC x638063 11/13/15
331.63
2044818 12/09/15 00035 FISHER SCIENTIFIC 7678688 11/18/15 LABORATORY SUPPLIES 861.75
359.79 359.79
2044817 12/09/15 16469 FIRST CHOICE SERVICES 049708 11/12/15 COFFEE SERVICES 331.63
ONLINE DOCUMENTS (MONTHLY)99.00 99.00
2044724 11/25/15 16469 FIRST CHOICE SERVICES 048676 10/29/15 COFFEE SERVICES
2044723 11/25/15 12187 FIRST AMERICAN DATA TREE LLC 9003401015 10/31/15
100.94
2044722 11/25/15 04564 FIRE ETC 81803 11/06/15 HYDRO TEST 800.00 800.00
3,673.38 3,673.38
2044770 12/02/15 16900 FIDEL NAVA Ref002451943 11/30/15 UB Refund Cst #0000046763 100.94
FLOW RECORDER 2,720.00 2,720.00
2044816 12/09/15 03546 FERGUSON WATERWORKS # 1083 0529019 11/10/15 INVENTORY
10/27/15 DI TANK EXCHANGES 402.36 402.36
2044721 11/25/15 10818 F S BRAINARD & COMPANY 15215 11/02/15
800.00
L0242884 12/03/15 OUTSIDE LAB SERVICES (10/30/15-11/.3/15)265.00
2044720 11/25/15 15396 EVOQUA WATER TECHNOLOGIES LLC 902381172
ENTERPRISE ADVANTAGE PROG (10/12/15-10/11/16)25,000.00 25,000.00
2044815 12/09/15 14320 EUROFINS EATON ANALYTICAL INC L0243234 12/07/15 OUTSIDE LAB SERVICES (11/9/15)
2044868 12/16/15 03725 ENVIRONMENTAL SYSTEMS RESEARCH 93056155 10/12/15
Page 4 of 12
Check Total Amount
CHECK REGISTER
Otay Water District
Date Range: 11/19/2015 - 12/16/2015
Check #Date Vendor Vendor Name Invoice Inv. Date Description
3,022.25
7,949.03
1,684.65
1,684.65
41.66
2044778 12/02/15 16907 KERRY MOSLEY Ref002451951 11/30/15 UB Refund Cst #0000213260 10.08 10.08
75.00 75.00
2044777 12/02/15 16905 KEENAN ELLIS Ref002451949 11/30/15 UB Refund Cst #0000177204 41.66
UB Refund Cst #0000218300 7.85 7.85
2044829 12/09/15 16795 KATHLEEN HAMLETT Ref002450014 10/06/15 UB Refund Cst #0000196037
2044873 12/16/15 16952 KATHLEEN DIAZ Ref002453522 12/14/15
230.00
2044776 12/02/15 16840 JOEL BELTRAN Ref002451948 11/30/15 UB Refund Cst #0000170186 171.92 171.92
1,300.00 1,300.00
2044735 11/25/15 02269 JENAL ENGINEERING CORP 152313 10/27/15 DUSTO INSPECTIONS (OCT 2016)230.00
UB Refund Cst #0000068859 37.32 37.32
2044828 12/09/15 02269 JENAL ENGINEERING CORP 152480 11/12/15 DUSTO INSPECTIONS (11/5/15 & 11/12/15)
12/14/15 UB Refund Cst #0000065467 43.81 43.81
2044775 12/02/15 16902 JEAN LEGASPI Ref002451945 11/30/15
-3,000.00
674616 11/23/15 CHEMICALS FOR TREATMENT PLANT 4,684.65
2044872 12/16/15 09608 JEAN KELLEMS Ref002453513
672115 10/28/15 CHEMICALS FOR TREATMENT PLANT 4,684.65
2044827 12/09/15 10563 JCI JONES CHEMICALS INC 674663 CREDIT MEMO
22.61
2044734 11/25/15 10563 JCI JONES CHEMICALS INC 672137 CREDIT MEMO -3,000.00
3,103.34 3,103.34
2044774 12/02/15 16904 JAVIER AMARO Ref002451947 11/30/15 UB Refund Cst #0000146047 22.61
PLANT SERVICES (OCT 2015)226.00 226.00
2044826 12/09/15 13899 INTERMEDIA.NET INC 1512001161 12/01/15 EMAIL SERVICES (11/2/15-12/2/15)
0111445 11/20/15 ENVIRONMENTAL SERVICES (8/29/15-10/30/15)238.75
2044733 11/25/15 02372 INTERIOR PLANT SERVICE INC 102187 10/20/15
0111497 11/23/15 ENVIRONMENTAL SERVICES (7/1/15-10/30/15)2,103.75
0111446 11/20/15 ENVIRONMENTAL SERVICES (10/1/15-10/30/15)313.75
4,641.65
2044825 12/09/15 15622 ICF JONES & STOKES INC 0111496 11/23/15 ENVIRONMENTAL SERVICES (1/1/15-10/30/15)5,292.78
156.22 156.22
2044824 12/09/15 03743 HYDROTEX 258114 11/10/15 OIL 4,641.65
ENVIRONMENTAL SERVICES (10/1/15-10/31/15)7,733.01 7,733.01
2044773 12/02/15 16906 HOMES FOR OUR TROOPS Ref002451950 11/30/15 UB Refund Cst #0000198665
2044732 11/25/15 02008 HELIX ENVIRONMENTAL 12 11/03/15
31.05
2044871 12/16/15 16951 HAZARD CONSTRUCTION CO.Ref002453521 12/14/15 UB Refund Cst #0000216393 1,515.25 1,515.25
845.56 845.56
2044731 11/25/15 00201 HARRINGTON INDL PLASTICS LLC 004G0501 10/27/15 FITTINGS 31.05
CCB BAFFLE WALL SUPPORT 1,279.53 1,279.53
2044823 12/09/15 00201 HARRINGTON INDL PLASTICS LLC 004G1175 11/23/15 BALL VALVES
2044822 12/09/15 03815 HANDY METAL MART 397837 11/17/15
9677422 11/18/15 LABORATORY SUPPLIES 1,184.77
9676279 11/18/15 LABORATORY SUPPLIES 351.22
Page 5 of 12
Check Total Amount
CHECK REGISTER
Otay Water District
Date Range: 11/19/2015 - 12/16/2015
Check #Date Vendor Vendor Name Invoice Inv. Date Description
478.50
884.50
478.50
UNIFORM SERVICES 401.78
501324936 11/17/15 UNIFORM SERVICES 401.28
2044833 12/09/15 15136 MISSION UNIFORM SERVICE 501278708 11/10/15
1,623.70
2044832 12/09/15 16613 MISSION RESOURCE CONSERVATION 359 12/02/15 HOME WATER USE EVALUATION 825.50 825.50
113.69 113.69
2044742 11/25/15 00237 MISSION JANITORIAL & ABRASIVE 48517400 10/29/15 JANITORIAL SUPPLIES 1,623.70
ENGINEERING SERVICES (7/1/15-10/30/15)6,150.00 6,150.00
2044880 12/16/15 16942 MIGUEL MIRELES Ref002453508 12/14/15 UB Refund Cst #0000016647
2044741 11/25/15 09581 MICHAEL R WELCH PHD PE 7144 11/02/15
1,117.69
2044879 12/16/15 16947 MICHAEL CEJA Ref002453516 12/14/15 UB Refund Cst #0000207711 35.79 35.79
100.00 100.00
2044831 12/09/15 02882 MAYER REPROGRAPHICS INC 0097345IN 11/30/15 REPROGRAPHIC SERVICES 1,117.69
UB Refund Cst #0000024731 14.03 14.03
2044740 11/25/15 02882 MAYER REPROGRAPHICS INC 0096828IN 11/02/15 REPROGRAPHIC SERVICES
2044878 12/16/15 16943 MARIA RAMIREZ Ref002453509 12/14/15
13,750.00
2044782 12/02/15 03019 LOPEZ, JOSE 100115103115 11/12/15 MILEAGE REIMBURSEMENT (OCTV 2015)42.55 42.55
47.59 47.59
2044781 12/02/15 13749 LONDON GROUP REALTY ADVISORS 112015 11/20/15 MARKET / FEASIBILITY ANALYSES 13,750.00
PROFESSIONAL SERVICES (11/1/15-11/12/15)3,325.00 3,325.00
2044877 12/16/15 14584 LIHUA GUAN Ref002453514 12/14/15 UB Refund Cst #0000140389
11/04/15 INTERCONNECTION (9/1/15-9/20/15)500.00 500.00
2044876 12/16/15 15597 LEONARD H VILLARREAL 111515 11/16/15
290.00
52285 12/04/15 INTERNSHIP AGREEMENT - CS (11/23/15-11/24/15)188.50
2044739 11/25/15 03607 LEE & RO INC LR17432
INTERNSHIP AGREEMENT - CS (11/9/15-11/10/15)203.00 203.00
2044830 12/09/15 12843 LAWTON GROUP, THE 52286 12/04/15 INTERNSHIP AGREEMENT - TP (11/23/15-11/27/15)
52267 11/20/15 INTERNSHIP AGREEMENT - TP (11/9/15-11/13/15)290.00
2044738 11/25/15 12843 LAWTON GROUP, THE 52266 11/20/15
INTERNSHIP AGREEMENT - CS (11/16/15-11/19/15)304.50
52276 11/27/15 INTERNSHIP AGREEMENT - TP (11/16/15-11/20/15)290.00
2044780 12/02/15 12843 LAWTON GROUP, THE 52275 11/27/15
INTERNSHIP AGREEMENT - TP (11/30/15-12/4/15)290.00
52294 12/11/15 DROUGHT INTERNSHIP (11/30/15)188.50
2044875 12/16/15 12843 LAWTON GROUP, THE 52298 12/11/15
5.11
2044737 11/25/15 15810 LANCE PICOTTE SAFETY CONSLTNG 102815 10/28/15 ACP TRAINING (10/22/15)1,100.00 1,100.00
964.04 964.04
2044874 12/16/15 16948 KRYSTAL BENNETT Ref002453517 12/14/15 UB Refund Cst #0000212497 5.11
ASPHALT CONCRETE PAVING 9,599.25 9,599.25
2044779 12/02/15 14808 KOEPPEN, KEVIN 111715112015a 11/17/15 TRAVEL EXPENSE REIMB (11/17/15-11/20/15)
2044736 11/25/15 05840 KIRK PAVING INC 5989 11/09/15
2044778 12/02/15 16907 KERRY MOSLEY Ref002451951 11/30/15 UB Refund Cst #0000213260 10.08 10.08
Page 6 of 12
Check Total Amount
CHECK REGISTER
Otay Water District
Date Range: 11/19/2015 - 12/16/2015
Check #Date Vendor Vendor Name Invoice Inv. Date Description
1,340.45
1,571.10
1,922.79
805471881001 11/11/15 OFFICE SUPPLIES 128.26
-44.25
805227026001 11/10/15 OFFICE SUPPLIES 627.11
807504218001 11/17/15 OFFICE SUPPLIES 155.51
804130117001 11/05/15 OFFICE SUPPLIES 30.84
2044834 12/09/15 00510 OFFICE DEPOT INC 808903650001 CREDIT MEMO
804677932001 11/09/15 OFFICE SUPPLIES 59.58
802513374001 10/28/15 OFFICE SUPPLIES 37.87
803883483001 11/04/15 OFFICE SUPPLIES 218.62
804547480001 11/09/15 OFFICE SUPPLIES 96.11
803916705001 11/04/15 OFFICE SUPPLIES 380.46
804150854001 11/05/15 OFFICE SUPPLIES 225.15
OFFICE SUPPLIES 479.56
804122520001 11/05/15 OFFICE SUPPLIES 394.60
2044745 11/25/15 00510 OFFICE DEPOT INC 803190771001 11/02/15
500.00
2044744 11/25/15 00761 NINYO & MOORE GEOTECHNICAL AND 193857 10/28/15 GEOTECHNICAL SERVICES (9/1/15-9/25/15)1,291.00 1,291.00
9,221.12 9,221.12
2044882 12/16/15 16505 NIGHTCLUBPOOL LLC 103 11/02/15 OUTSIDE SERVICES 500.00
BI-WEEKLY DEFERRED COMP PLAN 9,221.12 9,221.12
2044783 12/02/15 16255 NATIONWIDE RETIREMENT Ben2451990 12/03/15 BI-WEEKLY DEFERRED COMP PLAN
2044881 12/16/15 16255 NATIONWIDE RETIREMENT Ben2453553 12/17/15
501221223 11/03/15 UNIFORM SERVICES 12.64
501230555 11/03/15 UNIFORM SERVICES 10.00
501181739 10/27/15 UNIFORM SERVICES 69.52
501226037 11/03/15 UNIFORM SERVICES 69.52
501223690 11/02/15 UNIFORM SERVICES 105.88
501233899 11/03/15 UNIFORM SERVICES 105.06
501186699 10/27/15 UNIFORM SERVICES 285.12
501187660 10/27/15 UNIFORM SERVICES 110.80
UNIFORM SERVICES 402.78
501233901 11/03/15 UNIFORM SERVICES 399.78
2044743 11/25/15 15136 MISSION UNIFORM SERVICE 501187661 10/27/15
501319900 11/17/15 UNIFORM SERVICES 2.00
501320086 11/17/15 UNIFORM SERVICES 2.00
501324935 11/17/15 UNIFORM SERVICES 99.32
501319891 11/17/15 UNIFORM SERVICES 22.00
501361326 11/23/15 UNIFORM SERVICES 100.14
501269622 11/09/15 UNIFORM SERVICES 100.14
501315415 11/16/15 UNIFORM SERVICES 106.73
501278706 11/10/15 UNIFORM SERVICES 105.06
Page 7 of 12
Check Total Amount
CHECK REGISTER
Otay Water District
Date Range: 11/19/2015 - 12/16/2015
Check #Date Vendor Vendor Name Invoice Inv. Date Description
1,426.63
728.12
4,983.00
187,406.02
1,152.25 1,152.25
2044842 12/09/15 00078 PUBLIC EMPLOYEES RET SYSTEM Ben2451992 12/03/15 BI-WEEKLY PERS CONTRIBUTION 187,406.02
JANITORIAL SERVICES (OCT 2015)3,924.48 3,924.48
2044841 12/09/15 03613 PSOMAS 112154 11/10/15 AS-NEEDED DESIGN (ENDING 10/29/15)
2044748 11/25/15 13059 PRIORITY BUILDING SERVICES 46286 10/01/15
ANTENNA SUBLEASE (JAN-MAR 2015)4,551.00
13065 11/04/15 ANTENNA SUBLEASE (JULY-DEC 2015)432.00
2044840 12/09/15 01733 PRICE TRONCONE &13066 11/04/15
255.00
2044839 12/09/15 15081 PINOMAKI DESIGN 5058 11/16/15 OUTSIDE SERVICES 85.00 85.00
939.13 939.13
2044747 11/25/15 15081 PINOMAKI DESIGN 5040 11/01/15 OUTSIDE SERVICES 255.00
PHONE PAYMENT SVCS (OCT 2015)54.10 54.10
2044884 12/16/15 00137 PETTY CASH CUSTODIAN 121415 12/14/15 PETTY CASH REIMBURSEMENT
2044746 11/25/15 05497 PAYPAL INC 45463273 10/31/15
7,275.00
2044838 12/09/15 14812 PARKWAY SIGNS 14533 11/13/15 CHLORINE SIGNS 86.80 86.80
2,080.00 2,080.00
2044837 12/09/15 16941 OTAY RANCH CO LP 07103120315 12/03/15 ANNEXATION REFUND 7,275.00
RESERVOIR COATING (ENDING 10/31/15)15,819.49 15,819.49
2044836 12/09/15 16834 ON-SITE TECHNICAL SVCS INC 8504 12/07/15 APCD REQUIREMENTS
807744052001 11/20/15 OFFICE SUPPLIES 19.65
2044835 12/09/15 15856 OLYMPUS AND ASSOCIATES INC 11 11/13/15
807450626001 11/20/15 OFFICE SUPPLIES 37.78
807885065002 11/23/15 OFFICE SUPPLIES 20.73
OFFICE SUPPLIES 583.01
807885065001 11/20/15 OFFICE SUPPLIES 66.95
2044883 12/16/15 00510 OFFICE DEPOT INC 805227026003 11/20/15
804547480002 11/10/15 OFFICE SUPPLIES 7.53
805630200001 11/12/15 OFFICE SUPPLIES 2.58
805227273001 11/10/15 OFFICE SUPPLIES 11.22
804547480003 11/11/15 OFFICE SUPPLIES 8.58
807884795001 11/23/15 OFFICE SUPPLIES 13.21
803883483002 11/10/15 OFFICE SUPPLIES 11.33
804122520002 11/10/15 OFFICE SUPPLIES 20.73
805471881003 11/19/15 OFFICE SUPPLIES 18.89
805471881002 11/13/15 OFFICE SUPPLIES 30.56
806334638001 11/14/15 OFFICE SUPPLIES 26.15
806742289001 11/20/15 OFFICE SUPPLIES 64.45
805227026002 11/13/15 OFFICE SUPPLIES 56.67
805629237001 11/12/15 OFFICE SUPPLIES 98.52
806251300001 11/16/15 OFFICE SUPPLIES 75.58
807885062001 11/20/15 OFFICE SUPPLIES 114.00
Page 8 of 12
Check Total Amount
CHECK REGISTER
Otay Water District
Date Range: 11/19/2015 - 12/16/2015
Check #Date Vendor Vendor Name Invoice Inv. Date Description
134,059.11
52,967.12
4,000.00
2044891 12/16/15 16954 SONIA RIVERA Ref002453524 12/14/15 UB Refund Cst #0000221976 29.65 29.65
456.35 456.35
2044849 12/09/15 13327 SILVA-SILVA INTERNATIONAL 1512 12/01/15 DESAL PROJ CONSULTANT (NOV 2015)4,000.00
UB Refund Cst #0000214279 1,698.06 1,698.06
2044890 12/16/15 05512 SD COUNTY VECTOR CONTROL PROG 112515 11/25/15 OTHER AGENCY FEES
2044889 12/16/15 16949 SCHILLING PARADISE CORP Ref002453519 12/14/15
30,423.67
112415 11/24/15 UTILITY EXPENSES (MONTHLY)21,464.99
112315 11/23/15 UTILITY EXPENSES (MONTHLY)1,078.46
UTILITY EXPENSES (MONTHLY)24,973.73 24,973.73
2044785 12/02/15 00121 SAN DIEGO GAS & ELECTRIC Cycles 12,13 11/20/15 UTILITY EXPENSES (MONTHLY)
2044888 12/16/15 00121 SAN DIEGO GAS & ELECTRIC 120415 12/04/15
112515 11/25/15 UTILITY EXPENSES (MONTHLY)17,223.58
112415a 11/24/15 UTILITY EXPENSES (MONTHLY)737.62
112715 11/27/15 UTILITY EXPENSES (MONTHLY)44,377.86
112415b 11/24/15 UTILITY EXPENSES (MONTHLY)25,438.54
1,880.00 1,880.00
2044848 12/09/15 00121 SAN DIEGO GAS & ELECTRIC 120215 12/02/15 UTILITY EXPENSES (MONTHLY)46,281.51
HEADSETS 711.57 711.57
2044887 12/16/15 00003 SAN DIEGO COUNTY WATER AUTH 0000001341 12/03/15 MWD SCWS - HEWS
2044754 11/25/15 05130 SAFARI MICRO INC 265910 11/04/15
4,309.20
2044847 12/09/15 16917 SAAD MATTI 8964120315 12/03/15 CUSTOMER REFUND 297.01 297.01
300.00 300.00
2044846 12/09/15 09148 S & J SUPPLY COMPANY INC S100060745001 11/10/15 INVENTORY 4,309.20
HDWKS 16IN ACTUATORS 13,154.62 13,154.62
2044886 12/16/15 02620 ROTORK CONTROLS INC CI11171 11/16/15 FREIGHT FOR HDWKS 16IN ACTUATORS
2044845 12/09/15 02620 ROTORK CONTROLS INC CI11170 11/16/15
64.98
2044885 12/16/15 10699 ROBERT JONES Ref002453512 12/14/15 UB Refund Cst #0000042852 47.70 47.70
500.00 500.00
2044784 12/02/15 16910 RICKEY SPENCER Ref002451954 11/30/15 UB Refund Cst #0000216086 64.98
CAMPO ROAD SUPPORT (9/1/15-9/30/15)37,118.96 37,118.96
2044753 11/25/15 00521 RICK POST WELD & WET TAPPING 11045 11/07/15 RICK POST WELDING (10/20/15)
2044752 11/25/15 08972 RICK ENGINEERING COMPANY 0045205 11/05/15
26,980.00
2044844 12/09/15 08972 RICK ENGINEERING COMPANY 0046113 11/23/15 CAMPO ROAD SUPPORT (10/1/15-10/31/15)51,534.90 51,534.90
1,357.88 1,357.88
2044843 12/09/15 15647 RFYEAGER ENGINEERING LLC 15155 11/18/15 CORROSION / COATING INSP (10/1/15-10/31/15)26,980.00
CUSTOMER SURVEY SERVICES 1,825.00 1,825.00
2044751 11/25/15 15414 REGENTS BANK 8 11/05/15 RETENTION / COFFMAN (ENDING 10/31/15)
2044750 11/25/15 04552 REA & PARKER RESEARCH 110515 11/05/15
187,406.02
2044749 11/25/15 00078 PUBLIC EMPLOYEES RET SYSTEM Ben2451824 11/19/15 BI-WEEKLY PERS CONTRIBUTION 189,493.78 189,493.78
2044842 12/09/15 00078 PUBLIC EMPLOYEES RET SYSTEM Ben2451992 12/03/15 BI-WEEKLY PERS CONTRIBUTION 187,406.02
Page 9 of 12
Check Total Amount
CHECK REGISTER
Otay Water District
Date Range: 11/19/2015 - 12/16/2015
Check #Date Vendor Vendor Name Invoice Inv. Date Description
16,966.00
230.00
32.00
152.38
PORTABLE TOILET RENTAL (10/28/15-11/24/15)79.98 79.98204476011/25/15 15675 UNITED SITE SERVICES INC 1143458231 10/31/15
4,320.00
2044759 11/25/15 00427 UNDERGROUND SERVICE ALERT OF 1020150493 11/01/15 UNDERGROUND ALERTS (MONTHLY)360.00 360.00
4,870.80 4,870.80
2044792 12/02/15 03261 TYLER TECHNOLOGIES INC 045145435 10/14/15 CASHIERING SOFTWARE SUPPORT (9/15/15-6/30/16)4,320.00
UB Refund Cst #0000213476 1,741.99 1,741.99
2044854 12/09/15 03261 TYLER TECHNOLOGIES INC 045147359 11/10/15 CASHIERING HARDWARE
2044791 12/02/15 16580 TURNER CONSTRUCTION Ref002451952 11/30/15
45.81
2044897 12/16/15 16580 TURNER CONSTRUCTION Ref002453518 12/14/15 UB Refund Cst #0000213476 216.38 216.38
49.46 49.46
2044790 12/02/15 16901 TOMAS INUKAI Ref002451944 11/30/15 UB Refund Cst #0000050136 45.81
CONSULTANT SERVICES (OCT 2015)6,270.70 6,270.70
2044896 12/16/15 16944 TODD CRUM Ref002453510 12/14/15 UB Refund Cst #0000028769
2044853 12/09/15 15398 TIMMONS GROUP INC 174599 11/10/15
MILEAGE REIMBURSEMENT (OCT 2015)103.50
110115113015a 11/18/14 MILEAGE REIMBURSEMENT (NOV 2015)48.88
100115103115 11/12/15 TRAVEL EXPENSE REIMB (OCT 2015)15.00
2044789 12/02/15 14177 THOMPSON, MITCHELL 100115103115a 10/31/15
163.00
2044758 11/25/15 14177 THOMPSON, MITCHELL 110115113015 11/19/15 TRAVEL EXPENSE REIMB (NOV 2015)17.00
427.28 427.28
2044757 11/25/15 02498 THOMPSON, CHAD 112015 11/23/15 EXPENSE REIMBURSEMENT (11/20/15)163.00
BI-WEEKLY PAYROLL DEDUCTION 184.61 184.61
2044756 11/25/15 16744 THE SAN DIEGO UNION-TRIBUNE 11022015 11/02/15 SUBSCRIPTION RENEWAL
2044895 12/16/15 15926 TEXAS CHILD SUPPORT UNIT Ben2453565 12/17/15
29.49
2044788 12/02/15 15926 TEXAS CHILD SUPPORT UNIT Ben2452002 12/03/15 BI-WEEKLY PAYROLL DEDUCTION 184.61 184.61
110.00 110.00
2044787 12/02/15 16909 TERESA OESTERLE Ref002451953 11/30/15 UB Refund Cst #0000215410 29.49
LEGAL SERVICES (OCT 2015)13,881.34 13,881.34
2044894 12/16/15 14576 SWIATKOWSKI, KEITH 121015 12/10/15 DMV PHYSICAL
2044893 12/16/15 12809 STUTZ ARTIANO SHINOFF 212446 11/23/15
CERTIFICATE RENEWAL 140.00
24353120315 12/03/15 CERTIFICATE RENEWAL 90.00
2044852 12/09/15 05755 STATE WATER RESOURCES 24765120315 12/03/15
ANNUAL PERMIT FEES (7/1/15 - 6/30/16)14,929.00
WD0110111 11/19/15 ANNUAL PERMIT FEES (7/1/15 - 6/30/16)2,037.00
2044755 11/25/15 01460 STATE WATER RESOURCES WD0114588 11/19/15
115.00
2044851 12/09/15 01460 STATE WATER RESOURCES EW1000768 09/25/15 ENFORCEMENT FEES (7/1/14-6/30/15)612.00 612.00
500.00 500.00
2044892 12/16/15 00274 STATE OF CALIFORNIA 68982121415 12/14/15 LICENSE RENEWAL 115.00
PROPERTY DEDUCTIBLE 500.00 500.00
2044786 12/02/15 03516 SPECIAL DISTRICT RISK 6324111815 11/18/15 PROPERTY DEDUCTIBLE
2044850 12/09/15 03516 SPECIAL DISTRICT RISK 6350120115 12/01/15
16954 SONIA RIVERA Ref002453524 UB Refund Cst #0000221976
Page 10 of 12
Check Total Amount
CHECK REGISTER
Otay Water District
Date Range: 11/19/2015 - 12/16/2015
Check #Date Vendor Vendor Name Invoice Inv. Date Description
498.12
3,050.00
80,347.80
7,611.12
30,198.09
8,580.00 8,580.00
SECURITY AND ACCESS CONTROL 21,678.50 21,678.50
2044860 12/09/15 15726 WATER SYSTEMS CONSULTING INC 1655 10/31/15 HYDRAULIC MODELING (ENDING 10/31/15)
2044762 11/25/15 15807 WATCHLIGHT CORPORATION, THE 444555 11/05/15
447961 11/23/15 MONITORING SERVICES (11/23/15-12/31/15)6.33
447960 11/23/15 MONITORING SERVICES (11/23/15-12/31/15)6.33
444261 10/30/15 711-1 & 2 RESERVOIR SECURITY 204.00
447632 11/13/15 SECURITY AND ACCESS CONTROL 136.00
447712 11/16/15 SECURITY & ACCESS CONTROL 7,687.28
447348 11/15/15 MONITORING SERVICES (DEC 2015)1,363.92
SECURITY AND ACCESS CONTROL 12,075.97
447515 11/11/15 SECURITY & ACCESS CONTROL 8,718.26
2044859 12/09/15 15807 WATCHLIGHT CORPORATION, THE 447896 11/20/15
9755965278 11/21/15 CELLULAR & WIRELESS SVCS (10/22/15-11/21/15)184.44
9755965280 11/21/15 CELLULAR & WIRELESS SVCS (10/22/15-11/21/15)40.04
9755965276 11/21/15 CELLULAR & WIRELESS SVCS (10/22/15-11/21/15)1,660.80
9755965277 11/21/15 CELLULAR & WIRELESS SVCS (10/22/15-11/21/15)439.52
1,377.73 1,377.73
2044858 12/09/15 03329 VERIZON WIRELESS 9755965272 11/21/15 CELLULAR & WIRELESS SVCS (10/22/15-11/21/15)5,286.32
BI-WEEKLY 401A PLAN 2,188.81 2,188.81
2044900 12/16/15 06414 VANTAGEPOINT TRANSFER AGENTS Ben2453561 12/17/15 BI-WEEKLY 401A PLAN
2044795 12/02/15 06414 VANTAGEPOINT TRANSFER AGENTS Ben2451998 12/03/15
12,979.05
2044794 12/02/15 01095 VANTAGEPOINT TRANSFER AGENTS Ben2451996 12/03/15 BI-WEEKLY DEFERRED COMP PLAN 13,020.49 13,020.49
1,031.61 1,031.61
2044899 12/16/15 01095 VANTAGEPOINT TRANSFER AGENTS Ben2453559 12/17/15 BI-WEEKLY DEFERRED COMP PLAN 12,979.05
SAMPLER REFRIGERATOR 5,634.36 5,634.36
2044761 11/25/15 11606 USA BLUE BOOK 788280 10/28/15 PRESSURE TRANSDUCER
2044857 12/09/15 11606 USA BLUE BOOK 799740 11/11/15
CAL CARD EXPENSES (MONTHLY)80,347.80204485612/09/15 07674 US BANK CC20151123214 11/23/15
SCAFFOLDING FOR 1100-1 PS 1,800.00
2770 11/30/15 SCAFFOLD RENTAL 1,250.00
1143494615 11/13/15 PORTABLE TOILET RENTAL (11/6/15-12/3/15)79.98
2044855 12/09/15 15392 UP N DOWN SCAFFOLD CO INC 2769 11/30/15
1143506136 11/18/15 PORTABLE TOILET RENTAL (11/13/15-12/10/15)79.98
1143506134 11/18/15 PORTABLE TOILET RENTAL (11/14/15-12/11/15)79.98
1143506139 11/18/15 PORTABLE TOILET RENTAL (11/13/15-12/10/15)80.03
1143506137 11/18/15 PORTABLE TOILET RENTAL (11/13/15-12/10/15)79.98
79.98 79.98
2044793 12/02/15 15675 UNITED SITE SERVICES INC 1143494286 11/13/15 PORTABLE TOILET RENTAL (11/5/15-12/2/15)98.17
PORTABLE TOILET RENTAL (10/28/15-11/24/15)79.98 79.98
2044898 12/16/15 15675 UNITED SITE SERVICES INC 1143529781 11/27/15 PORTABLE TOILET RENTAL (11/25/15-12/22/15)
2044760 11/25/15 15675 UNITED SITE SERVICES INC 1143458231 10/31/15
Page 11 of 12
Check Total Amount
CHECK REGISTER
Otay Water District
Date Range: 11/19/2015 - 12/16/2015
Check #Date Vendor Vendor Name Invoice Inv. Date Description
457.24
2,500.00
315.57
166.85
Amount Pd Total:1,600,604.14
Check Grand Total:1,600,604.14
2,083.25 2,083.25
2044797 12/02/15 15438 ZIOMEK, JEANETTE 112315 11/23/15 TUITION REIMBURSEMENT 166.85
UB Refund Cst #0000042695 52.29 52.29
2044764 11/25/15 15567 ZETTA INC INV00024735 11/01/15 STORAGE USAGE
2044904 12/16/15 16945 YOSIAKI FUKUDA Ref002453511 12/14/15
11/30/15 EMPLOYEE PROGRAM 196.23
112715 11/30/15 SAFETY BOOTS 119.34
1,250.00
010-28687 09/10/15 ARBITRAGE REBATE SVCS 1,250.00
2044796 12/02/15 02160 WOODS, MARVIN 113015
TAX SEMINAR 650.00 650.00
2044903 12/16/15 15181 WILLDAN FINANCIAL SERVICES 010-28686 09/10/15 ARBITRAGE REBATE SVCS
2044763 11/25/15 13483 WHITE NELSON DIEHL EVANS LLP 3483111915 11/19/15
LABORATORY SUPPLIES 366.23
689638 11/17/15 LABORATORY SUPPLIES 91.01
2044861 12/09/15 07780 WEBER SCIENTIFIC 689526 11/17/15
75.00
2044902 12/16/15 10093 WATEREUSE FOUNDATION D20161921 12/04/15 MEMBERSHIP RENEWAL 5,853.12 5,853.12
2044901 12/16/15 03621 WATEREUSE ASSOCIATION 110515 11/05/15 MEMBERSHIP DUES 75.00
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