HomeMy WebLinkAbout03-02-16 Board Packet 1
OTAY WATER DISTRICT
BOARD OF DIRECTORS MEETING
DISTRICT BOARDROOM
2554 SWEETWATER SPRINGS BOULEVARD
SPRING VALLEY, CALIFORNIA
WEDNESDAY
March 2, 2016
3:30 P.M.
AGENDA
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. APPROVAL OF AGENDA
4. APPROVE THE MINUTES OF THE REGULAR BOARD MEETING OF JANU-
ARY 6, 2016
5. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC
TO SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE
BOARD'S JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA
6. LEGISLATIVE UPDATE (CHRIS FRAHM OF BROWNSTEIN, HYATT, FARBER
AND SCHRECK)
CONSENT CALENDAR
7. ITEMS TO BE ACTED UPON WITHOUT DISCUSSION, UNLESS A REQUEST
IS MADE BY A MEMBER OF THE BOARD OR THE PUBLIC TO DISCUSS A
PARTICULAR ITEM:
a) NULLIFY THE AUTHORIZATION TO ISSUE A PURCHASE ORDER TO
ORANGE COAST DODGE AND APPROVE THE ISSUANCE OF A PUR-
CHASE ORDER TO MIRAMAR FORD IN THE AMOUNT OF $116,002
FOR THE PURCHASE OF ONE (1) REPLACEMENT CLASS 4 UTILITY
TRUCK
b) APPROVE A CONTRACT FOR FINANCIAL ADVISOR, BOND COUNSEL
AND DISCLOSURE COUNSEL SERVICES FOR THE ADVANCED RE-
FUNDING OF THE 2007 CERTIFICATES OF PARTICIPATION FOR AN
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AMOUNT NOT-TO-EXCEED $52,500 FOR FINANCIAL ADVISOR SER-
VICES AND $55,000 FOR COMBINED BOND COUNSEL AND DISCLO-
SURE COUNSEL SERVICES
ACTION ITEMS
8. BOARD
a) DISCUSSION OF THE 2016 BOARD MEETING CALENDAR
INFORMATION AND DISCUSSION ITEMS
9. ENGINEERING, OPERATIONS AND WATER RESOURCES
a) REVIEW INFORMATION GATHERED AND PREPARED IN THE UPDAT-
ING OF THE INTEGRATED WATER RESOURCES PLAN (IRP) FOR
IDENTIFYING AND EVALUATING CURRENT AND POTENTIAL WATER
SUPPLIES FOR THE DISTRICT (BEPPLER)
REPORTS
10. GENERAL MANAGER’S REPORT
a) SAN DIEGO COUNTY WATER AUTHORITY UPDATE
11. DIRECTORS' REPORTS/REQUESTS
12. PRESIDENT’S REPORT/REQUESTS
RECESS TO CLOSED SESSION
13. CLOSED SESSION
a) CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section
54956.9:
1 CASE
b) PUBLIC EMPLOYEE PERFORMANCE EVALUATION: PERIODIC AND
CUSTOMARY REVIEW IN DUE COURSE [GOVERNMENT CODE
§54957.6]
TITLE: GENERAL COUNSEL
RETURN TO OPEN SESSION
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14. REPORT ON ANY ACTIONS TAKEN IN CLOSED SESSION. THE BOARD
MAY ALSO TAKE ACTION ON ANY ITEMS POSTED IN CLOSED SESSION
15. ADJOURNMENT
All items appearing on this agenda, whether or not expressly listed for action, may be
deliberated and may be subject to action by the Board.
The Agenda, and any attachments containing written information, are available at the
District’s website at www.otaywater.gov. Written changes to any items to be considered
at the open meeting, or to any attachments, will be posted on the District’s website.
Copies of the Agenda and all attachments are also available through the District
Secretary by contacting her at (619) 670-2280.
If you have any disability which would require accommodation in order to enable you to
participate in this meeting, please call the District Secretary at (619) 670-2280 at least
24 hours prior to the meeting.
Certification of Posting
I certify that on February 26, 2016, I posted a copy of the foregoing agenda near
the regular meeting place of the Board of Directors of Otay Water District, said time be-
ing at least 72 hours in advance of the regular meeting of the Board of Directors (Gov-
ernment Code Section §54954.2).
Executed at Spring Valley, California on February 26, 2016.
/s/ Susan Cruz, District Secretary
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MINUTES OF THE
BOARD OF DIRECTORS MEETING OF THE
OTAY WATER DISTRICT
January 6, 2016
1. The meeting was called to order by President Lopez at 3:38 p.m.
2. ROLL CALL
Directors Present: Lopez, Smith and Thompson
Directors Absent: Croucher (due to a work commitment) and Robak (out-of-
town)
Staff Present: General Manager Mark Watton, General Counsel Daniel
Shinoff, Asst. GM German Alvarez, Chief of Engineering
Rod Posada, Chief Financial Officer Joe Beachem, Chief
of Information Technology Geoff Stevens, Chief of
Operations Pedro Porras, Asst. Chief of Administration and
Information Technology Adolfo Segura, Asst. Chief of
Operations Jose Martinez, District Secretary Susan Cruz
and others per attached list.
3. PLEDGE OF ALLEGIANCE
4. APPROVAL OF AGENDA
A motion was made by Director Smith, and seconded by Director Thompson and
carried with the following vote:
Ayes: Directors Lopez, Smith and Thompson
Noes: None
Abstain: None
Absent: Directors Croucher and Robak
to approve the agenda.
5. PRESENTATION OF RECOGNITION PLAQUE TO BOARD PRESIDENT
Vice President Thompson presented a recognition plaque on behalf of the Board
of Directors and staff to Board President Lopez to thank him for his excellence in
leadership and dedicated service to the District during the past year.
6. ELECTION OF BOARD PRESIDENT
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A motion was made by Director Lopez, seconded by Director Smith and carried
with the following vote:
Ayes: Directors Lopez, Smith and Thompson
Noes: None
Abstain: None
Absent: Directors Croucher and Robak
to elect Director Thompson as President.
7. ELECTION OF VICE PRESIDENT
A motion was made by Director Thompson, seconded by Director Smith and
carried with the following vote:
Ayes: Directors Lopez, Smith and Thompson
Noes: None
Abstain: None
Absent: Directors Croucher and Robak
to elect Director Lopez as Vice President.
8. ELECTION OF BOARD TREASURER
A motion was made by Director Lopez, seconded by Director Thompson and
carried with the following vote:
Ayes: Directors Lopez, Smith and Thompson
Noes: None
Abstain: None
Absent: Directors Croucher and Robak
to elect Director Smith as Treasurer.
9. ADJOURN OTAY WATER DISTRICT BOARD MEETING AND CONVENE THE
OTAY WATER DISTRICT FINANCING AUTHORITY BOARD MEETING
President Thompson adjourned the Otay Water District board meeting at
3:50p.m. and convened the Otay Water District Financing Authority board
meeting.
10. ROLL CALL
Directors Present: Lopez, Smith and Thompson
Directors Absent: Croucher and Robak
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11. RE-AFFIRM OFFICERS OF THE OTAY WATER DISTRICT FINANCING
AUTHORITY
A motion was made by Director Lopez, seconded by Director Smith and carried
with the following vote:
Ayes: Directors Lopez, Smith and Thompson
Noes: None
Abstain: None
Absent: Directors Croucher and Robak
to elect Director Thompson as President, Director Lopez as Vice-President,
General Manager Watton as Executive Director, Chief Financial Officer Joe
Beachem as Treasurer/Auditor, and District Secretary Susan Cruz as Secretary.
12. ADJOURN OTAY DISTRICT FINANCING AUTHORITY BOARD MEETING AND
CONVENE THE OTAY WATER DISTRICT BOARD MEETING
President Thompson adjourned the Otay District Financing Authority board
meeting at 3:53p.m. and reconvened the Otay Water District board meeting.
13. APPROVE THE MINUTES OF THE BOARD MEETINGS OF JUNE 3, 2015 AND
OCTOBER 7, 2015
A motion was made by Director Smith, seconded by Director Lopez and carried
with the following vote:
Ayes: Directors Lopez, Smith and Thompson
Noes: None
Abstain: None
Absent: Directors Croucher and Robak
to approve the minutes of the regular board meetings of June 3, 2015 and
October 7, 2015.
14. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC
TO SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE
BOARD'S JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA
No one wished to be heard.
15. PRESENTATION OF 2015 MILESTONE AWARD RECOGNIZING THE OTAY
WATER DISTRICT FOR UTILIZING TARGET SOLUTIONS TO HELP KEEP ITS
WORKFORCE SAFE SINCE 2000
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Assistant Chief of Administration and Information Technology Adolfo Segura
indicated that the District was recognized with a Milestone 15 Year Award at a
recent annual public safety conference. The award recognizes the District’s
ongoing safety training commitment through the utilization of the Target Solutions
online training system. Safety and Security Specialist Oscar Ramirez indicated
that the District has been using the Target Solutions training system since 2000.
As a member of the Special Districts Risk Management Association (SDRMA),
the system is provided free of cost to the District. It allows the District to provide
regulatory safety, policy, and continuing education certification training, and
provides significant cost savings as District does not need to send employees to
outside training.
CONSENT CALENDAR
16. ITEMS TO BE ACTED UPON WITHOUT DISCUSSION, UNLESS A REQUEST
IS MADE BY A MEMBER OF THE BOARD OR THE PUBLIC TO DISCUSS A
PARTICULAR ITEM:
A motion was made by Director Lopez, seconded by Director Smith and carried
with the following vote:
Ayes: Directors Lopez, Smith and Thompson
Noes: None
Abstain: None
Absent: Directors Croucher and Robak
to approve the following consent calendar items:
a) AWARD A CONSTRUCTION CONTRACT TO ADVANCED INDUSTRIAL
SERVICES, INC. FOR THE 980-1 RESERVOIR INTERIOR/EXTERIOR
COATINGS AND UPGRADES PROJECT IN AN AMOUNT NOT-TO-
EXCEED $876,500
b) AWARD A PROFESSIONAL AS-NEEDED LAND SURVEYING
SERVICES CONTRACT TO HUNSAKER AND ASSOCIATES SAN
DIEGO, INC. IN AN AMOUNT NOT-TO-EXCEED $175,000 FOR A
PERIOD OF THREE (3) FISCAL YEARS (FY 2016 THROUGH FY 2018,
ENDING JUNE 20, 2019)
c) APPROVE A PURCHASE ORDER TO ROCKWELL ENGINEERING AND
EQUIPMENT IN AN AMOUNT NOT-TO-EXCEED $326,160 FOR THE
PURCHASE OF TWO (2) REPLACEMENT PORTABLE WATER PUMPS
AND DECLARE THE TWO (2) OLDER PUMPS SURPLUS
ACTION ITEMS
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17. FINANCE, ADMINISTRATION AND INFORMATION TECHNOLOGY
a) APPROVE A FINE OF $1,000 FOR METER TAMPERING AT 617
DIAMOND DRIVE IN CHULA VISTA (CAREY)
Customer Service Manager Andrea Carey indicated that staff is requesting that
the board uphold staff’s recommendation to impose a $1,000 fine for meter
tampering at 617 Diamond Drive in Chula Vista. Please reference the
Committee Action notes (Attachment A) attached to the staff report for the details
of Ms. Carey’s report.
General Manager Watton indicated that Mr. Juan Calderon has written a letter of
appeal and has acknowledged and apologized for his action. He stated that this
is the first time a District’s customer has admitted to his actions and he wished to
note this to the board. He stated it is up to the board’s discretion on how they
wish to handle Mr. Calderon’s appeal.
Director Smith indicated the District’s Finance, Administration and
Communications Committee discussed that they wished to assure customers are
informed of the District’s ability to detect meter tampering and asked staff to
publicize this fact to the District’s customers. Staff indicated that the information
has been included in previous newsletters to customers and that the information
will be published again in the newsletter.
There was discussion that the District does offer payment plans for up to one (1)
year.
Mr. Calderon apologized for tampering with his meter and indicated that he
regrets his actions. He requested that the board waive the fine as he is disabled
and lives only on social security and would be unable to pay the fine.
The board thanked Mr. Calderon for his honesty and discussed that because Mr.
Calderon admitted and regrets his actions and knowing his financial situation, it
was felt that cutting the penalty in half to $500 would be fair.
A motion was made by Director Lopez, seconded by Director Smith and carried
with the following vote:
Ayes: Directors Lopez, Smith and Thompson
Noes: None
Abstain: None
Absent: Directors Croucher and Robak
to impose a penalty of $500 (half the original penalty of $1,000) to Mr. Calderon
for tampering with his meter.
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b) ADOPT ORDINANCE NO. 552 AMENDING APPENDIX A OF THE
DISTRICT’S CODE OF ORDINANCES WITH THE APPROVED WATER
RATE INCREASE TO BE EFFECTIVE ON MARCH 1, 2016
Finance Manager Rita Bell requested that the Board adopt Ordinance No. 552 to
amend Appendix A of the District’s Code of Ordinances with the approved water
rate increase to be effective on March 1, 2016. Please reference the Committee
Action notes (Attachment A) attached to the staff report for the details of Ms.
Bell’s report.
In response to an inquiry from Director Smith, Ms. Bell indicated that the District
has two (2) fixed fees under the current rate structure:
1. MWD/CWA’s fee which is passed through directly to the District’s
customers
2. District’s System fee which pays for the District’s fixed costs (i.e., reading
meters, etc.)
The District also has variable fees:
1. Usage Fee
2. Energy Fee
3. Government Rate Fee
Because the Energy Fee and Government Rate Fee is tied directly to a cost, the
only fees that the District can put the cost on is the Fixed System Fee or the
Usage Fee. Best Management Practice 1.4 (BMP) recommends that fixed fees
be set no higher than 30% of total revenues. She stated because the District had
an unexpected increase in variable costs (recycled water rate increase from the
City of San Diego and a drop in water sales), placing the increase on fixed fees
would increase the District’s fixed fees above the recommended 30% of total
revenues to 37%. Thus, the increase will be placed on the Usage Fee which is a
variable fee. There are no legal implications for placing the increase on the
Usage fee, but having fixed fees higher than 30% would cause the District to lose
its eligibility for some grant funding.
General Manager Watton indicated that there are discussions regarding Cost of
Service Studies (COSS) Statewide. He stated that the way the industry is
evolving, it is getting harder to meet the BMP 1.4 standard of fixed costs being no
higher than 30% of total revenues and the District has been discussing
performing a COSS. He indicated that the Board has the discretion to set the
rate different from the BMP 1.4 standard, but there will be an impact to the
District’s eligibility for grant funding.
It was further discussed that it is a State agency, the California Urban Water
Conservation Council, that sets the BMP standard. The board requested that
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staff contact the agency to see if there are plans to change that standard and that
staff also inquire what other agencies are doing.
A motion was made by Director Smith, seconded by Director Lopez and carried
with the following vote:
Ayes: Directors Lopez, Smith and Thompson
Noes: None
Abstain: None
Absent: Directors Croucher and Robak
to approve staffs’ recommendation.
c) REJECT THE CLAIM BY DONICE AND DONITA BLALOCK
Finance Manager Kevin Koeppen indicated that staff is requesting that the Board
reject the claim in the amount of $300,000 submitted by Donice and Donita
Blalock for damages to their residence caused by the Hillsdale Road water main
break. He indicated that District Policy 29 requires that claims greater than
$10,000 be acted upon by the Board. He stated that it is the District’s practice to
deny such claims to begin the statute of limitations for bringing legal action in the
matter. The claim has been forwarded to the District’s liability insurer, Special
Districts Risk Management Authority (SDRMA), for handling and they have
directed the District to deny the claim due to the claims inclusion of losses that
are not a direct result of the main break and losses, to date, which have not been
substantiated. SDRMA has provided the Blalock’s with a good faith offer of
$50,000 and a $25,000 check to assist with any immediate financial burdens
related to the break.
In response to an inquiry from Director Thompson, Finance Manager Kevin
Koeppen indicated that following the rejection of the claim by the board, a
rejection letter would be forwarded to Mr. and Mrs. Blalock. They would then
have six (6) months to file a lawsuit. If the Blalock’s decide to file a lawsuit, it
would be handled through SDRMA as it is an insurance matter. SDRMA is
currently working to settle the matter.
A motion was made by Director Lopez, seconded by Director Smith and carried
with the following vote:
Ayes: Directors Lopez, Smith and Thompson
Noes: None
Abstain: None
Absent: Directors Croucher and Robak
to approve staffs’ recommendation.
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18. BOARD
a) DISCUSSION OF THE 2016 BOARD MEETING CALENDAR
There were no changes to the board meeting calendar.
INFORMATIONAL ITEM
19. THE FOLLOWING ITEMS ARE PROVIDED TO THE BOARD FOR
INFORMATIONAL PURPOSES ONLY. NO ACTION IS REQUIRED ON THE
FOLLOWING AGENDA ITEMS:
d) FIRST QUARTER OF FISCAL YEAR 2016 CAPITAL IMPROVEMENT
PROGRAM UPDATE REPORT
Engineering Manager Dan Martin provided an update on the 1st quarter of the
District’s Capital Improvement Program. Please reference the Committee Action
notes (Attachment A) attached to the staff report for the details of Mr. Martin’s
report.
In response to an inquiry from Director Lopez, Engineering Manager Martin
indicated that the change order percentage last fiscal year was less than 5%.
The target is 5%.
Engineering Manager Martin responded to an inquiry from Director Thompson
indicating that the timing of each of the individual reservoir coatings will not
impact the CIP as some tanks coatings will last longer than anticipated and some
will last a little shorter. It was indicated that this is a critical tank in the 980 zone
and the interior was scheduled for recoating in 2019. In evaluating the reservoir,
however, it required a new interior coating now and, as it would be more cost
effective, it was decided to do the exterior coating at the same time. It was noted
that the exterior coating was last done in 1986. It was explained that this
reservoir’s interior coating just happened to require recoating earlier than
scheduled, but other reservoirs will last longer than scheduled. The main goal is
to keep the District’s reservoirs maintained to extend its life which would, overall,
provide savings.
e) REVIEW THE LATEST ACTUARIAL REPORT AND THE ACTUARIAL
EVALUATION DETERMINING THE NET COST OR SAVINGS OF THE
OTHER POST EMPLOYMENT BENEFIT PLAN ENHANCEMENT
VERSUS THE INCREASED EMPLOYEE CONTRIBUTIONS TO PERS
(KOEPPEN)
Finance Manager Kevin Koeppen reviewed the results of the actuarial studies
related to the District’s Other Post Employment Benefit Plan (OPEB). Please
9
reference the Committee Action notes (Attachment A) attached to the staff report
for the details of Mr. Koeppen’s report.
In response to an inquiry from Director Smith, Finance Manager Koeppen
indicated that the enhancement to the OPEB Plan was offset by the District
employees increasing their contribution to PERS in 2011. Employees’
contributions to PERS increased from 1% to 8% over a two (2) year period as an
offset to the OPEB healthcare enhancement benefit. The actuarial study on the
District’s OPEB fund performed by Bartel and Associates was questioned at the
time. The District then had Milliman, Inc., the largest firm in the Country, review
the actuary study performed by Bartel and Associates and they confirmed the
assumptions used in the study were reasonable. General Manager Watton
indicated that the District will be scheduling a Board Workshop to review this
most recent Actuarial Study at the request of the District’s Administration,
Finance and Communications Committee.
It was discussed that the District had set aside a large fund prior to the trust for
OPEB funds becoming available and the District was one of the first agencies to
place their funds in a Trust once it did become available. The District was
approximately 55% funded when the funds were placed in the Trust and it will be
a 100% funded in the next few years. It was indicated that once the District is
fully funded, the cost will substantially decrease.
Director Thompson indicated that he felt it would be a good idea to discuss, as
part of next year’s budget, whether the District should slow down the funding of
the OPEB fund due to the impact of the drought on the District’s budget.
REPORTS
20. GENERAL MANAGER’S REPORT
SAN DIEGO COUNTY WATER AUTHORITY UPDATE
General Manager Watton indicated that there are handouts on the dias for the
members of the board which includes a powerpoint on the Bay Delta
Conservation Plan/California WaterFix. He stated that CWA has not taken any
action that would oppose or support the Bay Delta fix, but they have been asking
a lot of questions regarding the viability of the finances. The Governor’s Cabinet
Secretary for the Department of Water Resources has asked that the public wait
until all the information on the financial aspects of the plan be published before
they cast their judgement on the plan. This was indicated approximately a year
ago and the information has still not yet been published. Thus, it is difficult for
the CWA to make judgement on whether to support the plan or not. He also
shared that the CWA is being criticized by some of the MWD member agencies
that they (CWA) are taking a position on the Bay Delta Plan when, in fact, the
CWA has not. CWA Chair, Mr. Mark Weston, has written a letter to the Governor
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stating that the CWA has not taken any position on the Bay Delta Plan. The
CWA will continue to review the Plan as it becomes available.
General Manager Watton also indicated that a copy of the Water Desalination
Report has been provided to the board on the dias and the report mentions that
the Otay WD has signed an Letter of Interest with Consolidated Water Company.
He noted that he has also forwarded a letter of interest to the State of Baja,
Mexico, expressing the District’s interest in purchasing water from the Rosarito
Desalination Project.
General Manager Watton lastly presented information from his report that
included health care reform, the recruitment for a Communications Officer due to
an upcoming retirement and a Communications Representative, the District’s
hosting of the ESRI Roundtable, the Cost of Service Study, Sweetwater
Authority’s request for an emergency connection, the District’ preparation for the
El Niño weather.
Following General Manager Watton’s report, Director Lopez requested a
demonstration of the District’s GIS system and how the District utilizes the
system.
In response to an inquiry from Director Thompson, Finance Manager Rita Bell
indicated that staff is reporting what has been budgeted for both potable and
recycled water purchases and what the District is actually achieving. The
District’s budget accounts for seasonality, whereas the report to the State is a
direct comparison of residential water consumption for 2013 and 2015. Thus,
there is some variability. It was indicated in response to an inquiry from Director
Smith that the District’s residential customers achieved 19% conservation in the
month of November (comparing November 2013 to November 2015) and that
December’s conservation percentage is not yet available. However, she stated
that by looking at the water sales numbers, it is predicted December’s savings
will be lower than November’s savings. Staff had anticipated that the savings
would be less during the winter as much of the water savings is in customers’
landscapes and less water is used in the landscape during the winter.
It was also discussed that the implementation of the rate increases on January 1
and March 1, 2016 should help counter the District’s current negative revenue to
expense ratio. It is expected that following the March 1 increase, the District will
be back on budget.
21. DIRECTORS' REPORTS/REQUESTS
Director Smith indicated that in addition to his attendance of the Engineering,
Operations and Water Resources Committee and the Regular Board Meeting last
month, he attended the Carlsbad Desalination Plant Dedication on December 14,
2015. He indicated that Directors Lopez and Thompson also attended the
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dedication and it was well attended by members from all over the State of
California. He stated there was approximately 600 attendees and it was
indicated that the plant was named after the former Mayor of Carlsbad, Mr. Bud
Lewis. He stated that he understands that the Carlsbad Desalination Plant is the
largest desalination plant in the western hemisphere.
Director Thompson indicated that the quality of the water received he is receiving
at his home is very good. He stated that he had done a blind taste test with the
members of his household and none could tell the difference between bottled
drinking water and tap water. He also shared that he has purchased more rain
barrels and he now has seven (7) barrels and they are all overflowing with water
from the recent rains and he has plenty of water for his plants.
22. PRESIDENT’S REPORT
President Lopez reported on meetings that he attended during the months of
November and December 2015 (a list of meetings he attended is attached).
23. CLOSED SESSION
The board recessed to closed session at 5:23 p.m. to discuss the following
matters:
a) CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section
54956.9:
1 CASE
b) CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
[GOVERNMENT CODE §54956.9]
PATRICIA MOSS v. OTAY WATER DISTRICT, et. al.; CASE NO. 37-2014-
00005818-CU-OE-CTL
24. REPORT ON ANY ACTIONS TAKEN IN CLOSED SESSION. THE BOARD
MAY ALSO TAKE ACTION ON ANY ITEMS POSTED IN CLOSED SESSION
The board reconvened from closed session at 6:34 p.m. and General Counsel
Shinoff indicated that the board met in closed session and took no reportable
actions.
25. ADJOURNMENT
With no further business to come before the Board, President Thompson
adjourned the meeting at 6:34 p.m.
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___________________________________
President
ATTEST:
District Secretary
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President’s Report
January 6, 2016 Board Meeting
A) Meetings attended during the Month of November 2015:
1) Nov 4: Attended the District’s Regular Board Meeting.
2) Nov 17: Attended the City of San Diego Council Meeting to
protest their recycled water rate increase during their
rate hearing. Attendee: Director Thompson, General Manater
Watton, Communications Officer Buelna, District Consultant
Susy Villegas.
3) Nov 18: Attended the District’s Sprecial Board Meeting to
discuss the impact of the City of San Diego’s recycled
water rate increase and conservation due to the Governor’s
madate.
B) Meetings attended during the Month of December 2015:
1) Dec 4: Committee Agenda Briefing. Met with General Manager
Watton to review items that will be presented at the
December FA&C and EO&WR Committee meetings.
2) Dec 5: Attended the District’s Employee Holiday Dinner.
3) Dec 7: Attended the District’s Finance, Administration and
Communications Committee. Reviewed, discussed, and made
recommendation on items that will be presented at the
January board meeting.
4) Dec 8: Attended the District’s Engineering, Operations and
Water Resources Committee on Director Croucher’s behalf.
Reviewed, discussed, and made recommendation on items that
will be presented at the January board meeting.
5) Dec 14: Attended the Carlsbad Desalination Plant Dedication
Ceremony. Attendees: Directors Robak, Smith and Thompson
and General Manager Watton.
6) Dec 15:
a. Board Agenda Briefing. Met with General Manager
Watton and General Counsel Dan Shinoff to review items
that will be presented at the January 6 Board Meeting.
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b. Attended the District’s Sprecial Board Meeting to
discuss a couple of closed session matters.
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: March 2, 2016
SUBMITTED BY:
Jose Martinez
Asst. Chief Water Operations
PROJECT: DIV. NO. All
APPROVED BY:
Pedro Porras, Chief Water Operations
German Alvarez, Assistant General Manager
Mark Watton, General Manager
SUBJECT: To Nullify the Authorization To Purchase One (1) Replacement
Class 4 Utility Truck From Orange Coast Dodge and To Authorize
To Purchase One (1) Replacement Class 4 Utility Truck From
Miramar Ford
GENERAL MANAGER’S RECOMMENDATION:
That the Board nullify the authorization to issue a purchase order
to Orange Coast Dodge (Orange Coast) granted at the regular meeting
of the Board of Directors on February 3, 2016 and authorize the
General Manager to issue a purchase order to Miramar Ford in the
amount of $116,002 for the purchase of one (1) replacement Class
4 Utility Truck.
COMMITTEE ACTION:
See Attachment “A.”
PURPOSE:
To obtain Board authorization to purchase one (1) replacement Class
4 Utility Truck from the vendor with the lowest responsive quote.
ANALYSIS:
At the regular meeting of the Board of Directors on February 3,
2016, the Board authorized the General Manager to issue a purchase
order to Orange Coast in the amount of $114,542 for the purchase
of one (1) replacement Class 4 Utility Truck (see Attachment “B”).
On February 4, 2016, purchasing staff issued a purchase order to
Orange Coast at which time they notified staff that they could not
honor their proposal as they had failed to follow a requirement of
the solicitation to include sales tax and all other fees,
therefore, they withdrew their bid. As a result, Miramar Ford,
having complied with all the requirements of the solicitation, is
the lowest responsive vendor at $116,002.
Dealer Bid Price
Miramar Ford $116,002
Tuttle Click Ford $120,389
Orange Coast Dodge Withdrawn
Staff is purchasing a 2016 Ford F550 with service body, crane
and engine-driven air compressor included for a not-to-exceed
amount of $116,002, which is $23,998 less than budgeted.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
Projected purchase budget for one (1) Class 4 Utility Truck is
$140,000 based on preliminary research. The purchase of the
truck will cost $116,002 which will be charged against the
Vehicle Capital Purchases CIP P2282. The total cost in this
account will not exceed budgeted funding.
Based on the evaluation, the CIP P2282 budget is sufficient to
complete the budgeted purchase, as outlined in the Staff Report
dated February 3, 2016 (see Attachment “C”).
The Finance Department has determined that 100% of the funds are
available in the replacement fund.
Expenditure Summary:
Total CIP 2282 Vehicle Replacements FY16
Budget: $556,000
Proposed One (1) Class 4 Utility Truck. ($116,002)
Approved Vactor Truck Replacement. ($402,831)
Proposed Replacement Bed for Unit 184 ($11,000)
Projected CIP P2286 FY16 Under Budget: $26,167
STRATEGIC GOAL:
Operate the system to meet demand twenty-four hours a day, seven
days a week.
LEGAL IMPACT:
None.
Attachment “A,” Committee Action
Attachment “B,” Example of Vehicle to Purchase
Attachment “C,” Staff Report dated February 3, 2016
ATTACHMENT A
SUBJECT/PROJECT: Approval to Purchase one (1) Class 4 Utility Truck
COMMITTEE ACTION:
The Finance, Administration, and Communications Committee reviewed
this item at a meeting held on February 16, 2016 and the following
comments were made:
Following the approval by the Board to issue a purchase order to
Orange Coast Dodge in February, Orange Coast withdrew their bid as
they failed to include sales tax and other fees in their bid as
required by the bid specifications.
Had Orange Coast Dodge included sales tax and fees in their bid,
their bid would not have been the lowest responsive bid. Staff
confirmed that Miramar Ford’s bid did include the taxes and the fees
and is the lowest responsive bid.
The committee discussed and confirmed that there was no contractual
obligation by Orange Coast Dodge to honor their bid as the bid is
not a signed agreement. It is just an offer, which they revoked.
The purchase order would have been the agreement had they accepted
it.
On large construction projects, the District requires a security
bond (10% of contract price) or deposit to secure the price on the
contractor’s bid. If the contractor does not honor their bid price,
they would lose their bond. However, for smaller contracts, such as
this, this is generally not something that is provided or
recommended.
Upon completion of the discussion, the committee supported staffs’
recommendation and presentation to the full board on the consent
calendar.
ATTACHMENT B
ATTACHMENT C
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: February 3, 2016
SUBMITTED BY:
Jose Martinez
Asst. Chief Water Operations
PROJECT: DIV. NO. All
APPROVED BY:
Pedro Porras, Chief Water Operations
German Alvarez, Assistant General Manager
Mark Watton, General Manager
SUBJECT: Approval To Purchase One (1) Replacement Class 4 Utility Truck
GENERAL MANAGER’S RECOMMENDATION:
That the Board authorize the General Manager to issue a purchase
order to Orange Coast Dodge in the amount of $114,542.00 for the
purchase of one (1) replacement Class 4 Utility Truck and declare
Unit 154 surplus.
COMMITTEE ACTION:
See Attachment “A.”
PURPOSE:
To obtain Board authorization to purchase one (1) replacement Class
4 Utility Truck.
ANALYSIS:
Included in the approved FY 2016 budget, as Item 21 under Capital
Purchases, is one (1) replacement Class 4 Utility Truck. The
purchase is to replace Unit 139, Pump Electrical Utility Service
Truck. This unit is utilized for the District’s day-to-day
maintenance of pump station facilities including but not limited
to pumps, motors, air compressors, etc.
Unit 139 is a 2003 Ford F550 truck with 94,891 miles and has a
service body, air compressor, and a 15-foot reach 3,200 lb. lifting
capacity crane attached. In order to effectively manage the
District’s fleet, Unit 139 will be rotated into the fleet replacing
Unit 154, which belongs to the Meter Maintenance section. Unit 154
is a 2004 Ford F550 with 121,000 miles and has a service body, air
compressor, and crane attached. While Unit 139 is one year older,
Unit 154 has 27,000 more miles and the attached service body was
reused from a previous vehicle. The service body of Unit 154 is in
excess of 16-years-old and has a considerable amount of rust and
corrosion on the underside of the bed and lower cabinets.
Based on system operation evaluations of work flow history by the
Fleet Maintenance Supervisor, Pump Electrical supervision, and
management, it is recommended that one (1) new Class 4 Utility
Truck be purchased to replace Unit 139. Unit 139 will be rotated
into the fleet replacing Unit 154, and Unit 154 will be declared
surplus. This action will save the District approximately $10,000
by eliminating the need to replace a service body on a 12-year-
old truck and rotating a lower mileage unit into its position.
In accordance with District policy, bids were solicited for the
Class 4 Utility Truck. Three (3) bids were received. Prices
received include all applicable fees and taxes and delivery.
Funding for this purchase has been included in CIP P2282, Vehicle
Capital Purchases Program.
Dealer Bid Price
Orange Coast Dodge
$114,542
Miramar Ford
$116,002
Tuttle Click Ford
$120,389
Staff is purchasing a 2016 Dodge Ram 5500 with a service body,
crane and air compressor included for a not-to-exceed amount of
$114,542 which is $25,458 less than budgeted.
FISCAL IMPACT:
Projected purchase budget for one (1) Class 4 Utility Truck is
$140,000 based on preliminary research. The purchase of the truck
will cost $114,542 which will be charged against the Vehicle
Capital Purchases CIP P2282. The total cost in this account will
not exceed budgeted funding.
The total FY16 project budget for the CIP P2282, Vehicle Capital
Purchases is $556,000. Existing expenditures and current
encumbrances for the CIP, including the one (1) Class 4 Utility
Truck purchased under this request if approved, are $114,542.00.
Based on the evaluation, the CIP P2282 budget is sufficient to
complete the budgeted purchase.
The Finance Department has determined that 100% of the funds are
available in the replacement fund.
Expenditure Summary:
Total CIP 2282 Vehicle Replacements FY16
Budget: $556,000
Proposed One (1) Class 4 Utility Truck. ($114,542)
Approved Vactor truck replacement. ($402,831)
Proposed Replacement bed for Unit 184. ($11,000)
Projected CIP P2286 FY16 Under Budget: $27,627
STRATEGIC GOAL:
Operate the system to meet demand twenty-four hours a day, seven
days a week.
LEGAL IMPACT:
None.
General Manager
Attachment “A,” Committee Action
ATTACHMENT A
SUBJECT/PROJECT: Approval to Purchase one (1) Class 4 Utility Truck
COMMITTEE ACTION:
The Finance, Administration, and Communications Committee reviewed
this item at a meeting held on January 20, 2016 and the following
comments were made:
Staff is requesting that the Board authorize a purchase order to
Orange Coast Dodge in the amount of $114,542 for the purchase of one
(1) replacement Class 4 Utility Truck and declare Unit 154 as
surplus.
The Class 4 Utility Truck was included in the approved FY 2016
budget as Item 21 under Capital Purchases. The Class 4 Utility
Truck will replace Unit 139, Pump Electrical Utility Service Truck.
Staff solicited bids for a Class 4 Utility Truck in accordance with
District policy. Three (3) bids were received and Orange Coast Dodge
had the lowest responsive bid at $114,542. The bid is $25,458 less
than budgeted.
Upon completion of the discussion, the committee supported staffs’
recommendation and presentation to the full Board on the consent
calendar.
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: March 2, 2016
SUBMITTED BY:
Rita Bell, Finance Manager
PROJECT: DIV. NO. All
APPROVED BY:
Joseph R. Beachem, Chief Financial Officer
German Alvarez, Assistant General Manager
Mark Watton, General Manager
SUBJECT: Selection of a Financial Advisor, Bond Counsel and Disclosure Counsel
GENERAL MANAGER’S RECOMMENDATION:
That the Board authorize the General Manager to contract for a Financial Advisor as well as Bond Counsel and Disclosure Counsel services for the advanced refunding of the 2007 Certificates of
Participation (COPS). The amount is not to exceed $52,500 for the Financial Advisor and $55,000 for the combined Bond Counsel and
Disclosure Counsel services.
COMMITTEE ACTION:
See Attachment A.
PURPOSE:
The District has an opportunity to refinance the 2007 COPS and potentially save the rate payers $170,000 annually based on recent
changes in market interest rates. Approval of this recommendation authorizes the General Manager to hire a Financial Advisor and Bond and Disclosure Counsel who are necessary to move forward with this
refinancing.
2
ANALYSIS:
The District is pursuing the option to refinance its 2007 COPS which
currently has approximately $33MM outstanding. The refinancing is
estimated to produce an annual savings of $170,000, net of cost of
issuance. This represents an 8% savings which meets the District’s
Debt Policy which suggests a minimum of 5% savings at the beginning
of the process to ensure a 3% savings at the closing.
This past November staff reviewed all options of debt restructuring
with the District’s financial advisor. At that time, only one option
had the ability to lower the rate impact, however, the cost savings
was not significant and therefore the savings would not comply with
the District’s Debt Policy.
Since that time the market conditions have changed. In the past 30
days interest rates have dropped 40 basis points, as a result of the
economic crisis in China, the drop in oil prices, and people pulling
their money out of the equity market to invest in a safer debt
market. Below is the analysis of how the annual savings has
increased due to the reduction in interest rates.
Sensitivity
October 2015 January 2016
25 bp
Increase
50 bp
Increase
Refunding Bonds Yield 3.36% 2.80% 3.05% 3.30%
2007 Bond Interest Rate 4.28% 4.28% 4.28% 4.28%
NPV Savings 609,035 2,950,481 2,042,698 1,174,206
NPV Savings % 1.75% 8.49% 5.87% 3.38%
Total $ Savings 572,637 3,778,646 2,658,878 1,556,823
Annual Savings 27,268 179,936 126,613 74,134
Escrow Cost 37,407,534 36,765,482 36,765,482 36,765,482
The chart below depicts the two year MMD AAA Median index which is the
only municipal benchmark created directly by the leading institutions
of the municipal market and is the most consistent benchmark for daily
municipal yield change. This index is the most similar index to model
how the AA municipal bonds trade. The chart shows the drop in rates
between October 2015 and January 2016.
3
The savings associated with a refinancing is subject to market
fluctuations of the interest rate, referred to as interest rate risk.
Interest rate risk is the potential that the estimated savings could
diminish should interest rates increase prior to completing a
refinancing. If rates decrease, the savings would be greater. The
decrease of the current interest rate, which has generated the
potential $170,000 savings annually, occurred within the last 30
days. The current low interest rates will likely result in more debt
being issued which will fill the lack of supply. Therefore, the
longer the refinance process takes, the more debt will be supplied to
the market, and the greater the risk that the interest rates will
increase, resulting in a reduction of the potential savings.
Staff has obtained three quotes for a Financial Advisor, as shown in the table below, and recommends hiring Harrell & Company to perform
the financial advisory services at a cost not to exceed $52,500. Harrell & Company $52,500
KNN Finance $55,000
Bartle Wells Associates $70,000
4
Additionally, staff has obtained three quotes, as presented in the table below, for combined Bond and Disclosure Counsel that also
includes a review of the Official Statement. Staff is recommending the District hire Stradling Yocca Carlson & Rauth for Bond and Disclosure Counsel at a cost not to exceed $55,000.
Stradling Yocca Carlson & Rauth $55,000
Quint & Thimmig, L.L.P. $65,000
Fulbright& Jaworski L.L.P. $78,900
Both Harrell & Company as Financial Advisor and Stradling Yocca
Carlson & Rauth as Bond and Disclosure Counsel have served in these
roles for the District’s six prior financings. More recently, both
firms served on the 2013 COPS refinancing which went smoothly,
maintaining a high level of performance. In addition to excellent
past service, it has proven to be cost effective to have consistent
representation for debt issues, as reflected in the quotes received
for this refinancing.
Time is of the essence and staff is attempting to move quickly to refinance the bonds in order to maximize the savings with the current favorable market conditions. Staff believes that maintaining consistency with these experienced and highly qualified firms will help staff achieve the desirable fast-paced schedule.
Staff is requesting that the Board authorize the General Manager to contract for the Financial Advisor and Bond and Disclosure Counsel
services for the amounts mentioned above.
Staff plans on returning to the Board in April with the documents and the resolution needed to authorize the bond refinancing, assuming market conditions remain favorable. With this approval bonds will be
sold in mid-April and will close in mid-May.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
All fees for the refinancing have been included in the calculation of the overall estimated savings of $170,000 per year for a total estimated savings of $3,400,000.
STRATEGIC GOAL:
The District ensures its continued financial health through long-term
financial planning and debt planning.
5
LEGAL IMPACT:
None. Attachments: A – Committee Action
B – Financial Advisor Agreement C – Bond and Disclosure Counsel Agreement
ATTACHMENT A
SUBJECT/PROJECT:
Selection of a Financial Advisor, Bond Counsel and Disclosure Counsel
COMMITTEE ACTION:
The Finance, Administration, and Communications Committee reviewed this item at a meeting held on February 16, 2016 and the following comments were made:
Staff is requesting that the Board approve contracts for a Financial
Advisor, Bond Counsel and Disclosure Counsel services for the refinancing of the 2007 Certificates of Participation (COPs) for an amount not-to-exceed $52,500 for Financial Advisor services and
$55,000 for combined Bond Counsel and Disclosure Counsel services.
Interest rates have dropped 40 basis points and if they should hold,
the annual savings would be more than $170,000. Should interest rates increase by 25 basis points, the annual savings would be
$126,000+ and if rates increase 50 basis points, the savings would be $74,000+ annually which would still comply with the District’s debt
policy.
Staff indicated that the refinancing process is sensitive to changes
in interest rates and there is a risk that rates could rise as more municipalities enter the market to refinance. If interest rates rise, it would create less savings. Thus, the District needs to act
quickly.
The committee suggested that staff try to move the refinancing process quickly to preserve the District’s ability to lock into the current low interest rate. The committee indicated that even if it
cost a little money, in the long run, the District would achieve savings overall.
In response to an inquiry from the Committee, staff indicated that the 2007 COPs represents approximately 35% of the District’s total
long term debt.
Attached are the required agreements for Financial Advisor, Bond Counsel and Disclosure Counsel which were not available at the time
this item was presented to committee. Upon completion of the discussion, the committee supported staffs’
recommendation and presentation to the full board on the consent calendar.
The City Tower, 333 City Boulevard West, Suite 1430, Orange, California 92868
Tel: 714.939.1464 Fax: 714.939.1462
March 2, 2016
Otay Water District
2554 Sweetwater Springs Blvd.
Spring Valley, CA 91978-2004
Attention: Mark Watton
General Manager
RE: Otay Water District,
Proposed Issuance of Bonds - Proposal to Serve as Financial Advisor
Dear Mark:
The Otay Water District (the “District”) proposes to issue water revenue bonds (the “Bonds”) to
refinance its 2007 Certificates of Participation. We appreciate the opportunity to submit this proposal to
serve as financial advisor with respect to the Bonds and to have the opportunity to continue our relationship
with the District.
Our engagement as financial advisor will require us to complete the following:
Structure and size the Bonds.
Prepare the Notice of Sale.
Prepare the Official Statement including any required information relating to the facilities,
water customers and usage, and debt coverage.
Assist in preparation of the staff reports for Board actions.
Review and comment on all legal documents, including resolutions and closing documents.
Prepare rating agency presentation.
Prepare Staff for dialogue with ratings analysts.
Keep the District apprised of market conditions relating to interest rates.
Conduct competitive sale of the Bonds.
Provide any post-issuance follow up as required.
Provide any other services reasonably requested and not otherwise set forth above.
Otay Water district
February 17, 2016
Page 2
Our fee for acting as Financial Advisor in the issuance of an approximate amount of $33 million in
Bonds shall be as follows:
A fixed fee of $10,000 for preparation of the Official Statement.
A fixed fee of $42,500 for all other financial advisory services as described above.
In addition to such fees, we would expect to be reimbursed for actual out-of-pocket expenses
associated with the transaction in an amount not to exceed $1,800. Reimbursed expenses are expected to
include shipping, delivery, printing, photocopying, and teleconferences.
Payment of any fees are contingent on the issuance of the Bonds and are subject in any case to
approval of this proposal by the District’s Board of Directors.
In connection with recent changes to the federal securities laws that require persons providing
advice to municipal issuers to register with the Securities and Exchange Commission and the Municipal
Securities Rulemaking Board (MSRB), I wanted to remind you of the standard of care with which I
undertake my duties to you for the above-referenced financing and to provide you with additional
information regarding our fee arrangement and other matters.
Harrell & Company owes a fiduciary duty to the District and will carry out its duties under this
proposal in accordance with such duty. Simply put, this means that we owe you both a duty of loyalty and
a duty of care and that in performing services under this proposal we will put the needs of the District ahead
of our own. This standard of care is higher than that required of other financial services providers such as
underwriters.
Pursuant to rules proposed by the MSRB, we expect to be required to provide you with written
disclosure regarding any actual or potential conflicts of interest that might impair our ability to fulfill our
fiduciary duty to you. In advance of the effective date of any such requirements, we wanted to disclose to
you that we are not aware of any such actual or potential conflicts of interest other than the contingent fee
arrangement described below.
The rules proposed by the MSRB also would require us to remind you of the inherent conflict of
interest caused by our contingent fee arrangement. Under a contingent fee form of compensation, payment
of our fee is dependent upon the successful completion of a financing. Although this form of compensation
may be customary, it presents a conflict because we may have an incentive to recommend unnecessary
financings or financings that are disadvantageous to the District.
Although written disclosure of the conflict relating to contingent fees is not yet mandatory, we
wanted you to be advised of it, as well as the coming MSRB rule requiring us to inform you of it. An
example of such a conflict are when facts or circumstances arise that could cause the financing or other
transaction to be delayed or fail to close, we may have an incentive to discourage a full consideration of
such facts and circumstances, or to discourage consideration of alternatives that may result in the
cancellation of the financing or other transaction.
Otay Water district
February 17, 2016
Page 3
I hope the foregoing is acceptable to the District. Please call if you have any questions or would like to
disuses any of the foregoing. I look forward to working again with you, the District staff and your
financing team.
Very truly yours
Suzanne Q. Harrell
Accepted By:
__________________________________________
Mark Watton, General Manager of the Otay Water District
BOND COUNSEL AGREEMENT
OTAY WATER DISTRICT
2016 WATER REVENUE REFUNDING BONDS
THIS AGREEMENT, made as of this 2nd day of March, 2016, by and between the OTAY
WATER DISTRICT, a municipal water district organized and existing under the laws of the State of
California (herein “District”) and STRADLING YOCCA CARLSON & RAUTH, a Professional
Corporation (herein “Bond Counsel”):
R E C I T A L S:
A. The District desires to issue bonds (the “Bonds”) for the purpose of prepaying and
defeasing the Otay Water District Revenue Certificates of Participation (2007 Water System Project)
Series 2007 (the “Certificates”); and
B. The District desires to retain Bond Counsel to do the necessary legal work hereinafter
outlined, upon the terms and conditions hereinafter set forth, for accomplishing the issuance of the
Bonds and the prepayment and defeasance of the Certificates; and
C. Bond Counsel represents that it is ready, willing and able to perform said legal work;
NOW, THEREFORE, in consideration of the premises, and the mutual covenants, terms and
conditions herein contained, the parties agree as follows:
1. SCOPE OF SERVICES
A. BOND COUNSEL SERVICES
The District retains Bond Counsel to provide, and Bond Counsel agrees to provide,
legal services in connection with the issuance of the Bonds for the prepayment and defeasance of the
Certificates. Such services shall include, but not be limited to, the rendering of legal opinions
(hereinafter called the “opinions”) pertaining to the issuance of the Bonds to the effect that:
1) The Bonds have been properly authorized, executed and delivered and
are valid and binding obligations; and
2) The essential sources of security for the Bonds have been legally
provided; and
3) Interest on the Bonds is exempt from California personal income
taxation and unless the District elects to issue taxable bonds, is
excluded from gross income for purposes of federal income taxes.
Bond Counsel’s services will also include compiling a sufficient record justifying the
opinion by:
2
i. Researching applicable laws and ordinances relating to the
Bonds;
ii. Attending conferences and consulting with District staff and
District legal counsel regarding such laws, and the need for
amendments thereto, or additional legislation;
iii. Participating in meetings, conferences or discussions with any
financial advisors, underwriters or other experts retained by
the District in structuring the issuance of the Bonds;
iv. Supervising and preparing documentation of the steps to be
taken through the issuance of the Bonds, including:
(a) Drafting all resolutions, notices, rules and regulations,
and other legal documents required for the issuance of
the Bonds, and all other documents relating to the
security of the Bonds, in consultation with the
District, its counsel, financial advisor, underwriter and
other experts;
(b) Preparing the record of proceedings for the
authorization, sale, issuance of the Bonds;
(c) Assisting the District in preparing the official
statement (the “Official Statement”) relating to the
sale of the Bonds;
(d) Reviewing the bidding documents relating to the sale
of the Bonds and participating in the related
negotiations;
(e) Participating in meetings and other conferences
scheduled by the District, the District’s financial
advisor or the underwriter;
(f) Consulting with prospective purchasers, their legal
counsel and rating agencies;
(g) Consulting with counsel to the District concerning any
legislation or litigation which may affect the Bonds,
the security for the Bonds, or any other matter related
to the issuance of the Bonds;
(h) Consulting with the trustee for the Bonds and its
counsel; and
(i) Preparing the form of the Bonds, and supervising their
production, authentication and delivery.
3
B. DISCLOSURE COUNSEL SERVICES
In addition to the services set forth in Section A above, Bond Counsel agrees to
review the Official Statement relating to the issuance of the Bonds and to provide a letter addressed
to the underwriter or purchaser of the Bonds to the effect that, to the best knowledge of Bond
Counsel, the Official Statement does not misstate a material fact or omit a material fact required to be
stated therein; provided that no view will be expressed with respect to financial, statistical or certain
other data as stated therein.
C. SPECIAL SERVICES
“Special Services” are defined for purposes of this Agreement as services in addition
to the services outlined in Sections A and B above. Special Services will include, but not be limited
to, any work after the issuance of the Bonds related to amendments to the financing documents or
agreements and special studies or analyses. Special Services must be authorized in writing by the
District’s General Manager, Chief Financial Officer or their respective designee.
2. COMPENSATION
The District agrees to pay Bond Counsel the following amounts as compensation for services
rendered by Bond Counsel under this Agreement:
For the services to be rendered under Section 1.A and B above, Bond Counsel will be
paid $55,000. The fee shall be payable on the date that the Bonds are issued and payment is
contingent on the issuance of the Bonds.
A. For performing Special Services as set forth in Section 1.C above, Bond
Counsel will be paid fees at the hourly rates set forth in Exhibit A, or in such other manner as is
mutually acceptable to the District and Bond Counsel. Such fees will be billed monthly and shall be
payable within thirty (30) days following the receipt of each invoice; provided, however, that fees
incurred for Special Services prior to the issuance of the Bonds shall, to the extent available, be paid
out of the proceeds of the Bonds.
B. In addition to the fees set forth in paragraphs A and B above, Bond Counsel
shall be reimbursed for the actual cost of any out-of-pocket expenses, not to exceed $1,500,
reasonably incurred by Bond Counsel in the course of its employment, such as document
reproduction, telecommunications charges, printing costs, filing fees, long-distance telephone calls,
messenger services, overnight delivery services, travel and similar items of expense. All expenses
incurred in connection with services rendered will be billed upon the execution and delivery of the
Bonds, and may include an estimate of costs to be incurred subsequent to the issuance date.
3. PERSONNEL AND CONTRACT ADMINISTRATION
District agrees to accept and Bond Counsel agrees to provide the aforementioned services
primarily through Robert J. Whalen, Carol L. Lew, Cyrus Torabi and Reed Glyer. If any one of the
above attorneys is unable to provide such services due to death, disability or similar event, Bond
Counsel reserves the right to substitute another of its attorneys, upon approval by the General
Manager, the Chief Financial Officer, or their respective designee, to provide such services; and such
4
substitution shall not alter or affect in any way Bond Counsel’s or the District’s other obligations
under this Agreement.
This Agreement will be administered by the General Manager, the Chief Financial Officer, or
their respective designee.
4. CONFLICTS OF INTEREST
Bond Counsel represents numerous underwriters of California municipal bonds. The District
hereby provides its informed written consent to Bond Counsel’s representation of any underwriter or
purchaser of the Bonds on matters unrelated to the Bonds.
5. TERMINATION
A. This Agreement may be terminated without cause by the District or Bond
Counsel upon thirty (30) days’ advance written notice to the other party. Such notification shall state
the effective date of the termination of this Agreement.
B. Bond Counsel reserves the absolute right to withdraw from representing the
District if, among other things, the District fails to honor the terms of this Agreement, the District
fails to cooperate fully or follow Bond Counsel’s advice on a material matter, or any fact or
circumstance occurs that would, in Bond Counsel’s view, render its continuing representation
unlawful or unethical. If Bond Counsel elects to withdraw, the District will take all steps necessary
to free Bond Counsel of any obligation to perform further services, including the execution of any
documents necessary to complete such withdrawal, and Bond Counsel will be entitled to be paid at
the time of withdrawal for all services rendered and costs and expenses paid or incurred on the
District’s behalf in accordance with the payment terms set forth in Section 2 above. If necessary in
connection with litigation, Bond Counsel would request leave of court to withdraw.
C. Bond Counsel’s representation of the District will be considered terminated at
the earlier of (i) the District’s termination of its representation, (ii) Bond Counsel’s withdrawal from
its representation of the District, or (iii) the substantial completion by Bond Counsel of its
substantive work for the District. Unless Bond Counsel has been specifically engaged to perform
Special Services related to the Bonds after their issuance, Bond Counsel’s representation of District
as to the Bonds shall terminate on the date of issuance of the Bonds.
6. ARBITRATION
IN THE EVENT OF A DISPUTE REGARDING FEES, COSTS, OR ANY OTHER
MATTER ARISING OUT OF OR RELATED IN ANY WAY WHATSOEVER TO BOND
COUNSEL’S RELATIONSHIP WITH THE DISTRICT, OR BOND COUNSEL’S OR THE
DISTRICT’S PERFORMANCE OF THIS AGREEMENT, INCLUDING THE QUALITY OF THE
SERVICES WHICH BOND COUNSEL RENDERS, THE DISPUTE SHALL BE DETERMINED,
SETTLED AND RESOLVED BY CONFIDENTIAL ARBITRATION IN THE COUNTY OF SAN
DIEGO, CALIFORNIA. ANY AWARD SHALL BE FINAL, BINDING AND CONCLUSIVE
UPON THE PARTIES, AND A JUDGMENT RENDERED THEREON MAY BE ENTERED IN
ANY COURT HAVING JURISDICTION THEREOF. SHOULD YOU ELECT TO HAVE ANY
FEE DISPUTE ARBITRATED PURSUANT TO NONBINDING ARBITRATION UNDER
STATUTORY OR CASE LAW, THEN SUCH NONBINDING ARBITRATION SHALL
5
DETERMINE ONLY THE ISSUE OF THE AMOUNT OF FEES PROPERLY CHARGEABLE TO
YOU. ANY OTHER CLAIMS OR DISPUTES BETWEEN US, INCLUDING CLAIMS FOR
PROFESSIONAL NEGLIGENCE, SHALL REMAIN SUBJECT TO BINDING ARBITRATION
PURSUANT TO THIS AGREEMENT.
Arbitration may be demanded by the sending of written notice to the other party. If
arbitration is demanded, within 20 days of the demand the District shall present a list of five qualified
individuals who would be willing to serve that the District would find acceptable to act as arbitrator.
To serve as arbitrator, the individual must be a retired judge having served on any federal court or the
California Superior Court or higher court in the State of California. Within 20 days of receiving the
District’s list, Bond Counsel may at its sole discretion (i) select any individual from that list and that
individual shall serve as the arbitrator, or (ii) propose its own list of five individuals for arbitrator. If
Bond Counsel chooses to present a separate list, the District may within 20 days select any individual
from that list and that person shall serve as an arbitrator. If no arbitrator can be agreed upon at the
end of this process, the District and Bond Counsel each shall select one individual from its own list
and those two persons shall jointly select the arbitrator. The arbitration shall be conducted pursuant
to the procedures set forth in the California Code of Civil Procedure §§ 1280 et seq., and in that
connection you and we agree that § 1283.05 thereof is applicable to any such arbitration. Nothing
herein shall limit the right of the parties to stipulate and agree to conduct the arbitration pursuant to
the then-current rules of the American Arbitration Association, the Judicial Arbitration & Mediation
Services, or any other agreed-upon arbitration services provider.
7. MISCELLANEOUS
A. Bond Counsel and the employees of Bond Counsel, in performance of the
Agreement, shall act in an independent capacity and not as officers or agents of the District.
B. Without the written consent of the District, this Agreement is not assignable
by Bond Counsel in whole or in part.
C. No alteration or variation of the terms of this Agreement shall be valid unless
in writing and signed by the parties hereto, and no oral understanding or agreement not incorporated
herein shall be binding on any of the parties hereto.
D. Bond Counsel does not and cannot guarantee any outcome in a matter.
E. In the event of any dispute that relates to our entitlement to any payment
hereunder, all undisputed amounts shall be paid by the District.
F. In accordance with the requirements of California Business and Professions
Code § 6148, Bond Counsel advises you that the firm maintains professional errors and omissions
insurance coverage applicable to the services to be rendered to the District. Said insurance coverage
shall be at least $1,000,000 per occurrence, $1,000,000 aggregate subject to a self-insured retention
amount of no more than $500,000 per occurrence. The policy shall state that such insurance will be
deemed primary and non-contributory such that any other insurance that may be carried by District
will be excess thereto. Bond Counsel will furnish to District a duly authenticated Certificate of
Insurance evidencing maintenance of the insurance required under this Agreement and such other
evidence of insurance as may be reasonably required by District from time to time. Insurance
coverage in excess of the first $1,000,000 must be placed with insurers with a current A.M. Best
6
Company Rating equivalent to at least a Rating of “A:VII.” Originals of the duly authenticated
Certificate of Insurance shall be included with this Agreement as Exhibit B. The insurance policy
shall state or be endorsed to state that coverage shall not be canceled, except after thirty (30) days (10
days for non-payment of premium) prior written notice by U.S. mail has been given to the District.
Notwithstanding any commitment on the part of the insurer to provide such notice to the District,
failure of Bond Counsel to provide separate notice of any intent to cancel any policy or change policy
providers, or of any actual or potential cancellation, shall constitute a breach of contract for which
District shall be entitled to full indemnification under the Agreement. Maintenance of specified
insurance coverage is a material element of this Agreement, and Bond Counsel’s failure to maintain
or renew coverage or to provide evidence of renewal during the term of this Agreement may be
treated as a material breach of contract by District.
G. To the fullest extent permitted by law, Bond Counsel shall indemnify, protect, defend
(with attorneys approved by District) and hold harmless District and any and all of its officials,
elected board members, employees, volunteers, attorneys and agents (“Indemnified Parties”) from
and against any liability (including liability for claims, suits, actions, arbitration proceedings,
administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether
actual, alleged or threatened, including attorneys’ fees and costs, court costs, interest, defense costs,
and expert witness fees), arising out of or in any way attributable to the performance of this
Agreement by Bond Counsel or by any individual or entity for which Bond Counsel is legally liable,
including but not limited to officers, agents, employees or sub-contractors of Bond Counsel.
However, the provisions of this section do not apply to claims occurring as a result of District’s sole
negligence or willful acts or omissions. It is expressly understood and agreed that the
indemnification provisions of this subsection (G) will survive termination of this Agreement.
Further, it is understood that the requirements as to the type and limits of insurance coverage to be
maintained by Bond Counsel as required by this Agreement and any approval of said insurance by
District, are not intended to and will not in any manner limit or qualify the liabilities and obligations
otherwise assumed by Bond Counsel pursuant to this Agreement, including, without limitation, to the
provisions concerning indemnification. Notwithstanding the foregoing, the requirements of this
subsection (G) shall not apply so long as Bond Counsel maintains in full force and effect the
insurance coverage required by subsection (F), above.
7
H. This Agreement shall be governed by and construed in accordance with the laws of
the State of California. Any action or proceeding brought by any party against any other party
arising out of or related to this Agreement shall be brought exclusively in San Diego County.
OTAY WATER DISTRICT
By:
Mark Watton
General Manager
STRADLING YOCCA CARLSON & RAUTH
a Professional Corporation
By:
Robert J. Whalen
A-1
EXHIBIT A
Shareholders $525
Associates $295
Paralegals $120
CERTIFICATE OF INSURANCE
Number 1928
This certificate is issued as a matter of information only and confers no rights upon the certificate
holder. This certificate does not amend or alter the coverage afforded by the policy described
below.
INSURED:
Stradling Yocca Carlson & Rauth
660 Newport Center Drive
Newport Beach, CA 92660
Federal ID #: 95-3347002
INSURER: Attorneys Insurance Mutual Risk Retention Group, Inc.
COVERAGE: This is to certify that the policy of insurance listed below has been issued to the
Insured named above for the period indicated. Notwithstanding any
requirement, term or condition of any contract or other document with respect to
which this certificate may be issued or may pertain, the insurance afforded by
the policy described herein is subject to all terms, exclusions and conditions of
such policy. The limit shown may have been reduced by paid claims.
TYPE OF
INSURANCE:
Professional Liability
POLICY NUMBER: IP-0000-18/2015
POLICY PERIOD: July 1, 2015 to July 1, 2016 (12:01 a.m.)
LIMIT: A minimum of $2,000,000 per claim and in the aggregate including defense
costs excess of a self-insured retention. See attached schedule.
CANCELLATION: Should the above described policy be canceled before the expiration date
thereof, the issuing company will mail 30 days written notice to the certificate
holder named below. Failure to mail such notice shall impose no obligation or
liability of any kind upon the company, its agents or representatives.
CERTIFICATE
HOLDER:
Otay Water District
Attn: Kevin Koeppen/Treasury and Accounting Services Manager
2554 Sweetwater Springs Boulevard
Spring Valley, CA 91978
ISSUED BY:
Attorneys Insurance Mutual Risk Retention Group, Inc.
DATE ISSUED: July 1, 2015
_________________________________________________________
AUTHORIZED REPRESENTATIVE
Amethyst Captive Insurance Solutions, Inc.
CERTIFICATE OF INSURANCE
Attachment to Certificate No. 1928
Layer Limit Insurer
Primary $1 million each claim and in the
aggregate
Attorneys Insurance Mutual Risk
Retention Group, Inc.
First Excess $1 million each claim and in the
aggregate
Lexington Insurance Co., Nautilus
Insurance Company, Scottsdale
Insurance Co., Starr Surplus Lines
Insurance Company, and Pioneer,
each for their respective percentages.
AUTHORIZED REPRESENTATIVE
Amethyst Captive Insurance Solutions, Inc.
STAFF REPORT
TYPE MEETING: Regular Board Meeting MEETING DATE: March 2, 2016
SUBMITTED BY: Mark Watton,
General Manager
W.O./G.F. NO: DIV. NO.
APPROVED BY:
Susan Cruz, District Secretary
Mark Watton, General Manager
SUBJECT: Board of Directors 2016 Calendar of Meetings
GENERAL MANAGER’S RECOMMENDATION:
At the request of the Board, the attached Board of Director’s meeting
calendar for 2016 is being presented for discussion.
PURPOSE:
This staff report is being presented to provide the Board the
opportunity to review the 2016 Board of Director’s meeting calendar
and amend the schedule as needed.
COMMITTEE ACTION:
N/A
ANALYSIS:
The Board requested that this item be presented at each meeting so
they may have an opportunity to review the Board meeting calendar
schedule and amend it as needed.
STRATEGIC GOAL:
N/A
FISCAL IMPACT:
None.
LEGAL IMPACT:
None.
Attachment: Calendar of Meetings for 2016
G:\UserData\DistSec\WINWORD\STAFRPTS\Board Meeting Calendar 3-2-16.doc
Board of Directors, Workshops
and Committee Meetings
2016
Regular Board Meetings:
Special Board or Committee Meetings (3rd
Wednesday of Each Month or as Noted)
January 6, 2016
February 3, 2016
March 2, 2016
April 6, 2016
May 4, 2016
June 1, 2016
July 6, 2016
August 3, 2016
September 7, 2016
October 5, 2016
November 2, 2016
December 7, 2016
January 20, 2016
February 17, 2016
March 16, 2016
April 20, 2016
May 18, 2016
June 15, 2016
July 20, 2016
August 17, 2016
September 21, 2016
October 19, 2016
November 16, 2016
December 21, 2016
SPECIAL BOARD MEETINGS:
BOARD WORKSHOPS:
STAFF REPORT
TYPE MEETING: Regular Board
MEETING DATE: March 2, 2016
SUBMITTED BY:
Stephen Beppler
Senior Civil Engineer
Bob Kennedy
Engineering Manager
PROJECT: P1210-
001101
DIV. NO. ALL
APPROVED BY:
Rod Posada, Chief, Engineering
German Alvarez, Assistant General Manager
Mark Watton, General Manager
SUBJECT: Informational Item - 2015 Integrated Water Resources Plan
Update Presentation
GENERAL MANAGER’S RECOMMENDATION:
No recommendation. This is an informational item only.
COMMITTEE ACTION:
No committee presentation or action.
PURPOSE:
To present to the Board of Directors (Board) information gathered and
prepared in the updating of the Integrated Water Resources Plan (IRP)
for identifying and evaluating current and potential water supplies
for the District.
ANALYSIS:
The original Integrated Water Resources Plan (IRP) was presented to
the Board on April 4, 2007. The plan identified potential potable
water and recycled water supply sources required to serve our
customers at build-out conditions. The Board awarded the
professional services contract for the 2015 IRP Update to Carollo
2
Engineers on November 5, 2014. The purpose of the 2015 IRP Update is
to incorporate the significant changes the District has experienced
to water demands and reflect the investigations and implementations
made into many of the short-term and long-term water supply
recommendations identified in the plan.
The attached presentation (Attachment A) summarizes the existing and
projected water demands for the District, discusses the viable water
supplies identified from past and current assessments, and sets a
road map for future actions.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
No fiscal impact as this is an informational item only.
STRATEGIC GOAL:
This Project supports the District’s Mission statement, “To provide
high value water and wastewater services to the customers of the Otay
Water District in a professional, effective, and efficient manner”
and the General Manager’s Vision, “A District that is at the
forefront in innovations to provide water services at affordable
rates, with a reputation for outstanding customer service.”
LEGAL IMPACT:
None.
SB/BK:jf
P:\WORKING\CIP 00210 WMP & PEIR\Integrated Water Resources Plan\2015 IRP Update\Staff Report\BD 03-02-16
Staff Report - IRP Update Presentation (SB-BK).docx
Attachments: Attachment A – Presentation
ATTACHMENT A
Presentation
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Integrated Water Resources Plan
Update 2015
Otay Water District Board Presentation
March 2, 2016
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2
Integrated Water Resources Plan
Objective
•Objective
–Update the 2007 IRP based on water supply
evaluations and studies completed since the 2007
–Identify new sources of supply that were not
previously included in 2007 IRP
–Discuss regional alternative water sources and their
impact on the District
–Integrate water supplies with other District planning
documents
•Water Facilities Master Plan
•Urban Water Management Plan
•Water Supply Assessments and Verification Reports
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Integrated Water Resources Plan
Purpose
•Purpose
–Leverage District water supply options between
dependency on SDCWA with expanding local water
supplies that can provide high reliability with lower
costs and rate stability
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Integrated Water Resources Plan
Presentation Organization
1.Existing Water Supply Sources
2.Water Supply Gap Analysis
3.Water Supply Options –How can the
Objectives be met?
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5
Existing Water
Supply Sources
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Water Supply Systems
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OWD Existing Water Supply Sources
Supply Source Baseline Capacity
(1)Notes
Imported Potable
SDCWA's treated water through
Pipeline # 4
121.5 mgd
(136,000 AFY)
Total capacity of all
turnouts
City of San Diego’s
Otay WTP
10 mgd
(11,000 AFY)
Only used during
SDCWA shutdown
and/or emergencies
Helix’s Levy WTP
12 mgd On-Peak,
16 mgd Off-Peak
(13,000-18,000 AFY)
Per Agreement,
10,000 AFY Min.
Total Imported Supply 143.5 - 147.5 mgd
(160K – 166K AFY)
Recycled
OWD’s Ralph W. Chapman WRF 1.3 mgd
(1,400 AFY)
Total capacity of
turnout
City of San Diego’s
South Bay WRP
Up to 6 mgd
(6,700 AFY)Per Agreement
Total Recycled Supply 7.3 mgd
(8,000 AFY)
Note:
(1) Data from OWD Water Resource Master Plan, May 2013
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SDCWA Supply Diversification
IID transfers began in 2003, Coachella in 2006 and All American in 2010
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Water Supply
Gap Analysis
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Historical and Projected OWD Potable Water Demands
-
10,000
20,000
30,000
40,000
50,000
60,000
70,000
80,000
1990 2000 2010 2020 2030 2040 2050
De
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i
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s
in
AF
/
y
r
Calendar Year
2008 WRMP
SB‐7 Target
Maximum
2015 WFMP
Projected HIGH
2015 IRP
2015 WFMP
Projected LOW
Historical Deliveries
2010 UWMP w/ SB‐7
2007 IRP
2015 Demand
? – Will current
conservation
continue long term?
How much rebound
after drought ends?
No gap in ability to meet projected
water demands through 2050
2015 Demands were
26,550 AFY due to
drought associated
conservation
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Supply Gap Analysis
•No gap in ability to meet projected water demands
through 2050
–Same findings as in 2007 IRP Report
• 2007 IRP Objectives were derived from assessing current
water supplies
– Decrease dependence on imported supply
– Increase reliability, flexibility, and diversity of water supply
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Water Supply Options
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Water Supply Categories
•Conservation
•Groundwater
•Imported Water for Potable Use
•Indirect/Direct Potable Reuse Local Supply
•Potable Water Treatment Options
•Ocean Desalination
•Recycled Water for Non-Potable Use
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Water Conservation
•2015 State mandated
water-use regulation –
20% reduction for
OWD
•Water-use reductions
started almost midway
through 2015, so 2016
could be even lower
than 2015
•Water use below SBX
7-7 2020 goal
•Continue encouraging
customers to conserve
•Part of all portfolios
110
120
130
140
150
160
170
180
190
200
210
1990 1995 2000 2005 2010
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U
s
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(
g
p
c
d
)
Residential Per Capita Water Usage –
1990 thru 2015
GPCD Water Usage SBX 7-7 2015 Target SBX 7-7 2020 Target
FY 2015 Usage (127 gpcd),
Calendar Year 2015 at 110 gpcd.
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Groundwater
Supply Source Description
Rancho del Rey Well Produce approximately 600 AFY from well (requires
treatment plant to be constructed and brine disposal)
Lot 7 Well Produce approximately 320 AFY from well (requires
treatment plant to be constructed and brine disposal)
•Majority of groundwater is potentially subject to water rights litigation
with the City of San Diego
•Well yields are generally low and water quality poor with high TDS
•Wells add little overall capacity to the OWD potable water system at a
high production cost (substantially over $2000/AF)
•Addition of wells will require significant water system operational and
monitoring changes
•The following wells are the most advanced in research and having
potential for development. They would contribute about 3% to the
current potable water usage.
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Groundwater -
Imported Raw Water Supply (Potable Use)
Supply Source Description
Cadiz Valley Water
Conservation,
Recovery, and Storage
Purchase 5,000 AFY from Cadiz Valley property in
Mojave Desert
Have ability for long-term storage
•This water source is remote and dependent upon MWD and
SDCWA to transport the water
•The raw water source requires treatment for potable use; pair with
Levy WTP as part of the East County Regional Treated Water
Improvement Program
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Indirect/Direct Potable Reuse
Local Supply Options
Supply Source Description
PDMWD’s Advanced
Water Purification
Project
Contribute funds for construction of AWPF that would be
used to augment supplies in Lake Jennings
(Pair with treatment at Levy WTP)
(Requires North-South Interconnection)
Advanced Purification at
RWCWRF or Spring
Valley Plant
Upgrade RWCWRF to advanced water purification facility
or construct new AWPF where more flows are available,
augment supplies to Sweetwater Reservoir
(Pair with treatment at SA’s Perdue WTP)
(Requires North-South Interconnection)
City of San Diego’s
Pure Water Program
Contribute to AWPF at South Bay WRF that would be used
to augment supplies to Otay Reservoir
(Pair with treatment at Otay WTP)
•These water sources are local with no direct SDCWA involvement
•Supplies are not subject to drought impacts
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Water Supply Options – Ocean Desal
Supply Source Description
Rosarito Desalination
Plant
Purchase water from Rosarito’s planned ocean
desalination plant
•Requires bi-national agreements between the United States and
Mexico, regulatory and inter-agency coordination
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Water Supply Options – Non-Potable
Supply Source Description
City of San Diego’s
South Bay WRP
Expand tertiary treatment facilities at SBWRP for
additional recycled water
Chula Vista MBR Joint City of Chula Vista/OWD tertiary treatment facility
to produce Title 22 recycled water
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2007 Supply Options in Top Rated Portfolios
Not Considered Viable in the 2015 IRP
Supply Source Reason not considered in the 2015 IRP
Middle Sweetwater
Conjunctive Use
Recent studies suggest the basin is too shallow for storage. OWD
would store SDCWA untreated water, may not be needed with
San Vicente Dam Raise project
Lower Sweetwater
Brackish Groundwater
Demineralization
Coordination with Sweetwater Authority, City of Chula Vista, and
City of San Diego for basin access and brine disposal complicate
project
Santee/El Monte
Conjunctive Use
Replaced with PDMWD’s Advanced Water Purification project
(IPR/DPR)
San Diego Formation
Brackish Groundwater
Demineralization
City of San Diego potential claim of water rights for any
groundwater project in its watershed (similar to what occurred with
Sweetwater Authority)
SD17 Agreement –
Alvarado WTP
City of San Diego has not expressed interest in selling treatment
capacity at this facility to the District
Tijuana River Valley
Aquifer Reclaimed
Water Storage
Water quality concerns and anticipated high costs
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Questions?
STAFF REPORT
TYPE
MEETING:
Regular Board
MEETING
DATE:
March 2, 2016
SUBMITTED
BY:
Mark Watton
General Manager
W.O./G.F.
NO:
N/A DIV.
NO.
N/A
APPROVED BY:
Mark Watton, General Manager
SUBJECT: General Manager’s Report
ADMINISTRATIVE SERVICES:
Purchasing and Facilities:
Purchasing Policy Update Recommendations - At an upcoming Finance
Administration & Communications Committee meeting, staff will be
presenting recommendations to revise certain provisions of the
District’s purchasing policy to codify current practices and to
streamline the procurement of annual service and maintenance
agreements for Board adopted technologies, infrastructure, and
services.
Human Resources: Consumer Price Index (CPI) - The Bureau of Labor Statistics Annual
San Diego CPI-U less Medical was released the end of February. This
is the CPI used to determine the COLA for 7/1/16. The figure was
1.4%; however, in accordance with the MOU and Resolution, “the
minimum increase shall be two percent (2%)…” therefore, employees
will receive a 2% COLA effective 7/1/16 and this will be included
in the FY16-17 budget.
Benefits Consulting Contract - The District is currently in the
fourth year of an up to five-year contract with our benefits
consultant. The District will be completing a Request-for-Proposal
over the next few months for future services. The renewal will not
coincide with Labor Negotiations, which will take place next year.
Water Utilities Human Resources Consortium (WUHRC) Meeting - Otay
HR hosted the recent WUHRC meeting at the San Diego County Water
Authority in Kearny Mesa. The WUHRC group consists of HR staff from
all water agencies in the San Diego County region and meets on a
2
quarterly basis for networking and to discuss HR-related trends and
topics.
Recruitments - The District is currently recruiting for a
Communications Officer.
Safety & Security:
Emergency Preparedness: o Staff participated in the first Southern California Water
Security Symposium hosted by the City of San Diego Public
Utilities Department and the US Department of Homeland
Security. Topics covered included: Intelligence briefing on
threats to water and wastewater Sector physical infrastructure
cybersecurity. There were also group discussions on Southern
California-Specific Water Security Challenges and Opportunities.
o Staff completed the February 2016 WebEOC monthly exercise, which
consisted of navigating to the agency’s Emergency Contacts Phone
List to ensure correct names and contact numbers are posted, and
if needed, attaching an updated phone list. The District’s list
is current and was last updated in January 2016.
Meetings:
o Public Agency Safety Management Association (PASMA) Meeting -
Staff attended the PASMA meeting. The main topic/discussion was
Cal/OSHA’s 2015 regulatory updates, most cited regulations, and
what to expect for calendar year 2016.
INFORMATION TECHNOLOGY AND STRATEGIC PLANNING:
Disaster Recovery/Business Continuity - IT staff continued the
efforts of re-engineering business systems backup and recovery
services. To date, staff has completed four remote facilities with
services supporting the District’s business continuity
efforts. Staff also completed connectivity services from the Admin
facility to the new co-location site for redundancy services.
Municipal Information Systems Association of California (MISAC)
Workshop – Last month, the District hosted MISAC’s Special Interest
Group meeting. MISAC convenes quarterly to discuss group topics to
include cyber-security, technology best practices, cloud solutions
and storage, data center redundancy and architecture, and other
topics relative to regional and statewide technology initiatives.
Senate Bill 272, California Public Records Act - IT staff completed
the request of SB 272 of the California Public Records Act
requiring all state and local agencies to make their Enterprise
System/Technology records available for public viewing. The act
requires all California local agencies to create a catalog of
enterprise systems used and make that information available
publicly on their website.
3
ESRI Water Conference 2016 – Staff attended last month’s conference
in Austin, Texas. The Chief Information Officer presented a paper
titled “The Competitive Advantage of Implementing Enterprise GIS
for Water Utilities”. This paper was requested by ESRI specifically
for this conference. The GIS Manager also presented a paper titled
“Using GIS to Improve Water Distribution Integrity”. This paper
described how the GIS centric approach has been embedded in staff’s
daily processes to improve efficiency at Otay. Several water
professionals approached District staff for further discussion
during the conference.
FINANCE:
Budget Award – For the 12th consecutive year the Government Finance
Officers Association (GFOA) presented Otay with the Distinguished
Budget Presentation Award for the Fiscal Year 2015-2016 Operating
and Capital Budget. This award is the highest form of recognition
in governmental budgeting and represents a significant
achievement. When this award is granted to an entity, a
Certificate of Recognition for Budget Presentation is also
presented to the Finance Department as being primarily responsible
for having achieved this award.
March Rate Increase - Staff spent the month of February preparing
for the March rate increase. Using a test database, Finance,
Customer Service, and IT staff worked together to ensure rate data
and calculation accuracy. The rate increase will go into effect
with the first cycle of bills, which will be mailed on March 8th.
Financial Reporting:
o For the seven months ended January 31, 2016, there are total
revenues of $47,894,979 and total expenses of $48,585,741. The
expenses exceeded revenues by $690,761. The reduced water sales
from conservation is driving the year-to-date expenses to exceed
the year-to-date revenue.
o The market value shown in the Portfolio Summary and in the
Investment Portfolio Details as of January 31, 2016 total
$81,805,251 with an average yield to maturity of 0.77%. The
total earnings year-to-date are $373,440.
ENGINEERING AND WATER SYSTEM OPERATIONS:
Engineering:
SR-11 Potable Water Utility Relocations: This project consists of
the relocation of existing pipelines in Sanyo Avenue and utility
easements and is currently in the construction phase. The
contractor, Coffman Specialties Inc., has relocated the 10-inch,
12-inch, and 18-inch mains and these mains have been tied into the
system. On December 14, 2015, Caltrans was invoiced $1,367,858
for a partial payment associated with the pipeline relocations and
4
$143,966 final payment associated with the blow-off relocation. On
February 11, 2016 the District received a payment from Caltrans for
the total amount invoiced to date. The District is working on
second amendments to Caltrans Utility Agreement Numbers 33592 and
33622 to increase the total reimbursable amount of the agreements
for additional work required to relocate the District facilities.
It is anticipated that this construction contract will reach
contract acceptance in March, 2016, pending the completion of punch
list items. The overall project is within budget and on schedule.
(P2453)
944-1, 944-2, & 458-2 Reservoir Interior/Exterior Coatings &
Upgrades: This project consists of removing and replacing the
interior and exterior coatings of the 944-1 0.3 MG Reservoir, the
944-2 3.0 MG Reservoir, and the 458-2 1.8 MG Reservoir, along with
providing structural upgrades to ensure the tanks comply with both
State and Federal OSHA standards as well as the American Water
Works Association and the County Health Department standards. The
overall project reached substantial completion on December 3, 2015
(beyond the approved contract date). A credit change order to
complete the assessment of liquidated damages associated with the
project’s late delivery was processed unilaterally as approved by
the Board in February, 2016. Punch list items that consist of
final administrative deliverables from the contractor are pending
for contract acceptance. The project is within budget. (P2531,
P2532, P2535)
Ralph W. Chapman Water Reclamation Facility (RWCWRF) Return
Activated Sludge (RAS) Pumps Replacement Project: This Project
consists of removal and replacement of the existing 5 horsepower
(HP) RAS pumps with upgraded 20 HP units. All planned pump
replacements have been completed and this project reached
substantial completion. The construction contract was accepted on
February 19, 2016 and the project is within budget. (R2111)
Sweetwater River Trestle Improvements Project: This project
consists of installing fire protective measures to the underside of
the trestle, ensuring the structural integrity of the bridge, and
improving safety features for District personnel. The addition of
the fire resistance measures will enable the trestle to endure a
longer fire event (over three hours with the heat shields, as
opposed to about 1.5 hours without). The construction contract was
accepted on January 29, 2016 and the project is within budget and
on schedule. (R2109)
624 Pressure Zone Pressure Reducing Stations (PRSs) and 944-1R
Pressure Reducing Station No. 3 Improvements Projects: This
construction project consists of improvements from two (2) Capital
Improvement Program (CIP) projects, P2541 and R2110. The CIP P2541
improvements will provide two (2) PRSs feeding the 485 Pressure
5
Zone and 458 Pressure Zones from the 624 Pressure Zone (Terra Nova
Drive 624/485 PRS and Sequoia Street 624/458 PRS, respectively) to
improve fire flow and enhance system reliability. The CIP R2110
improvements include retrofit of an existing PRS vault (944-1R PRS
No. 3) with a sump pump, ventilation system, and hatch drain
improvements to mitigate water intrusion. The work to construct
the new facilities began in February, 2016. The project is within
budget and is scheduled to be completed in April, 2016. (P2541,
R2110)
Rosarito Desalination: Staff and representatives from NSC Agua
continue to coordinate on complying with the California Water
Resources Control Board Drinking Water Program regulatory
requirements related to source water quality testing. NSC Agua has
chosen Suez as its EPC partner and technology provider for the
proposed Rosarito desalination project. The tenders for the
production and conveyance of desalinated water Phase I are due on
March 23, 2016 and will be evaluated by Comisión Estatal del Agua
de Baja California (CEA), an agency that is responsible for
regulating the State’s water and sewerage industry.
The Board President, Vice-President, General Manager, and staff
conducted a public outreach effort on February 17, 2016, where Lisa
Coburn-Boyd, Environmental Compliance Specialist, presented
information on the project to the Tijuana Verde Working Committee
Meeting of Tijuana Innovadora that was held at the Imperial Beach
Tijuana River Estuary Park facility. The project was well received
and a short segment on this committee meeting was also included in
a KPBS news item.
The draft EIR/EIS has been completed and is being reviewed by the
Department of State. The draft EIR/EIS is tentatively scheduled to
be ready for its 45-day public review period in March, 2016.
(P2451)
711-1 & 711-2 Reservoir Interior/Exterior Coatings & Upgrades:
This project consists of removing and replacing the interior and
exterior coatings of the 711-1 3.1 MG Reservoir and the 711-2 2.3
MG Reservoir, along with providing structural upgrades, to ensure
the tanks comply with both State and Federal OSHA standards as well
as the American Water Works Association and the County Health
Department standards. The contractor, Advanced Industrial
Services, Inc., has completed structural repair work for the roof
support system of the 711-1 Reservoir as provided under the
project’s allowance items. In addition, work to remove and coat
the interior walls and ceiling of the 711-1 Reservoir is complete.
The project is within budget and on schedule to complete in
September, 2016. (P2529 & P2530)
6
Operations Yard Property Acquisition Improvements:
This project consists of the construction of an approximate 27,700
square-foot asphalt concrete parking lot including storm drainage
facilities, chain link fence, and area lighting. The current work
consists of excavation and export of the existing material and the
installation of drainage facilities. The project is within budget
and on schedule to complete in May, 2016. (P2537)
980-1 Reservoir Interior/Exterior Coatings & Upgrades: This
project consists of removing and replacing the interior and
exterior coatings of the 980-1, 5.0 MG, Reservoir, along with
providing structural upgrades, to ensure the tank complies with
both State and Federal OSHA standards as well as the American Water
Works Association and the County Health Department standards. At
the January, 2016 Board Meeting, the Board authorized the General
Manager to enter into an agreement with Advanced Industrial
Services, Inc. from Los Alamitos, CA. Construction began in
February, 2016. Current work consists of blasting the interior of
the 980-1 reservoir and assessing and completing structural repairs
as provided for under the project allowances. The project is
within budget and on schedule to complete in July, 2016. (P2545)
Rancho San Diego Basin Sewer Rehabilitation – Phase 1: This project
consists of sewer system improvements at fourteen locations within
the Rancho San Diego Basin. The work includes replacement of
approximately 3,250 linear feet of 8-inch gravity sewer main and the
installation of four new manholes. At the February, 2016 Board
Meeting, the Board authorized the General Manager to enter into an
agreement with Transtar Pipeline, Inc. from San Diego, CA. The
project is within budget and construction is scheduled to begin in
March, 2016. (S2033)
Recycled Water Fire Hydrant Installations: This project consists
of installing fire hydrants/filling stations on the recycled water
system for fire suppression. The project includes meeting Title 22
requirements, obtaining regulatory approval, establishing protocol,
and site selection. A fill station is proposed at the end of Hunte
Parkway. The facility will be a locked enclosure within a District
easement with easy access to fire department trucks and street
sweepers. Staff submitted the project to be enrolled in Order WQ
2014-0090-DWQ, General Waste Discharge Requirements for Recycled
Water Use (General Order). On January 8, 2016, the District
received the Notice of Applicability from the San Diego Regional
Water Quality Control Board with the requirements that must be met
to comply with the General Order. The District will be required to
prepare and process an amendment to the existing permit to update
the Rules and Regulations for Recycled Water Use and submit a
program for training for review and approval by the Regional Board,
DDW, and the County DEH. A yearly report will also be required to
7
document the use, training, and inspection performed by the
District. Construction is anticipated to be completed in March,
2016. (R2122)
Ralph W. Chapman Water Reclamation Facility (RWCWRF) Indirect
Potable Reuse/Direct Potable Reuse (IPR/DPR) with Sweetwater
Authority: Staff from both the District and Sweetwater Authority
(SWA) continue to meet to discuss the major issues associated with
an IPR/DPR project. Staff has retained Atkins Global and Michael
Welch to prepare a high level report identifying the needed
upgrades to the RWCWRF, the regulatory issues of an IPR/DPR
project, and to produce a rough planning level cost per acre-foot
for the product water delivered to SWA’s Reservoir. A draft report
was reviewed by staff in January, 2016 and the comments forwarded
to Atkins. It is anticipated that a draft of the report will be
submitted to SWA for review and comment by March, 2016.
Water Facilities Master Plan Update: This project will update the
District’s existing Water Resources Master Plan that was previously
updated in October 2008 and revised in May 2013. Staff reviewed
and provided comment on the draft list of potable and recycled
water CIP projects and are updating the graphic exhibits to go with
the list. The CIP list will be used by the environmental
consultant for the master plan program environmental report update.
(P1210)
For the month of January, 2016, the District sold 1 meter (5 EDUs)
generating $49,166 in revenue. Projection for this period was 14
meters (21 EDUs), with budgeted revenue of $190,542. Total revenue
for Fiscal Year 2016 is $2,527,588 against the annual budget of
$2,286,500.
The following table summarizes Engineering's project purchases and
Change Orders issued during the period of December 17, 2015 through
February 25, 2016 that were within staff signatory authority:
Date
Action
Amount
Contractor/
Consultant Project
1/25/16 P.O. $15,000 Clarkson Lab &
Supply, Inc.
Bacteriological
Testing FY 16-17
for Developer and
CIP projects
WATER SYSTEM OPERATIONS (Reporting the month of January):
Hydro tank and surge tank inspections, which began on February 11,
2016, took place District-wide and will continue until each tank is
inspected and approved.
8
On March 20, a planned seven-day treated water shutdown of SDCWA’s
Pipeline 4 will begin. This will affect supplies on all District
connections off Pipeline 4. Flows will be available from Helix
Water District via the No. 14 Connection to feed the North District
and from the City of San Diego via the Lower Otay Pump Station to
feed the Central and South Districts for the duration of the
shutdown.
Staff has been inspecting District sites, easements and the
Treatment Plant for the anticipated El Niño to try to prevent
corrosion and/or run off issues.
On January 13, a system shutdown was performed on a 16-inch line
east of the 944 Pump Station to correct a leak from a 4-inch blow
off. Ten residential customers were affected and water trailers
were strategically placed during the duration of the shutdown. This
was reported to the Board as an emergency.
On January 20, a system shutdown was performed at Sequoia Street in
Chula Vista to cut and cap the 8-inch asbestos cement pipe and
relocate a 2-inch air vacuum release to allow the City of Chula
Vista to upgrade a storm drain. Four customers were affected and a
water trailer was on site to provide water to affected customers.
On January 21, 2016, a variance for the extension of the operating
permit for the 870-1 Pump Station for engine No. 4 was granted. The
engine needed to be source tested on December 10, 2015, but was
unable to operate due to a failure of the potable water pump flow-
control valve. The source testing then took place on February 2 and
the engine passed the test.
San Diego County Water Authority conducted an untreated water
shutdown from January 20 through February 7. The shutdown affected
water deliveries from Flow Control Facility No. 14 from Saturday,
January 23 through Tuesday, January 26. No customers were affected.
On January 27, a system shutdown was performed at the intersections
of Britannia Blvd, Airway Rd, and Cactus Rd in Otay Mesa. Staff
isolated a 16-inch and a 20-inch line to allow for the installation
of a new storm drain on Airway Road. The main lines will remain
isolated until the first week of March 2016. No customers were
affected by the shutdown. This is a developer project.
On February 9, a system shutdown was performed at the Donovan
Prison easement in Otay Mesa. Water Systems staff isolated the 24-
inch mainline to allow for a system tie-in for the new prison meter
and realignment of the main line. No customers were affected by the
shutdown. This is a developer project.
9
On February 19, the APCD inspected five engines at three District
facilities with no violations issued.
Staff continues to clean and CCTV the sewer system with no spills
being experienced.
Conservation and Water Purchases:
Conservation Target - The District conserved 12% in January over
2013 totals. To date, the District is exceeding the State Mandated
Target of 20% with a cumulative savings of 22%. Below is a chart
that shows the District’s savings through January 2016. On February
2, 2016, the State Water Resources Control Board adopted revised
Emergency Regulations through October 2016. Revisions to the
existing regulations include a credit for new, local, drought-
resilient supply. Staff has submitted documentation to show the
District’s new desalination source, which may bring the District’s
overall target down to 12%. Staff will update the Board as soon as
the State notifies the District of the updated target.
10
The January potable water purchases were 1,603.7 acre-feet which is
6.3% below the budget of 1,710.7 acre-feet. The cumulative
purchases through January were 14,904.5 acre-feet which is 15.1%
below the cumulative budget of 17,550.0 acre-feet.
The January recycled water purchases and production were 86.0 acre-
feet which is 63.7% below the budget of 237.2 acre-feet. The
cumulative production and purchases through January is 2,113.2
acre-feet which is 17.6% below the cumulative budget of 2,565.6
acre-feet.
11
Potable, Recycled, and Sewer (Reporting up to the month of January):
Total number of potable water meters is 49,470.
Recycled water consumption for the month of January is as follows:
o Total consumption was 88.3 acre-feet or 28,758,356 gallons and
the average daily consumption was 927,589 gallons per day.
o Total cumulative recycled water consumption since July 1, 2015
is 2101.8 acre-feet.
o Total number of recycled water meters is 713.
Wastewater flows for the month of January were as follows:
o Total basin flow, gallons per day: 1,634,047. This is a decrease
of 0.21% from January 2015.
o Spring Valley Sanitation District Flow to Metro, gallons per
day: 540,973.
o Total Otay flow, gallons per day: 1,093,074.
o Flow Processed at the Ralph W. Chapman Water Recycling Facility,
gallons per day: 519,000.
o Flow to Metro from Otay Water District was 574,111 gallons per
day.
By the end of January there were 6,097 wastewater EDUs.
Check Total
4,505.40
270.17
14,587.50
5,250.00
1,806.75
190.00 190.00
2045162 02/03/16 02434 BLACK BOX CORPORATION IN0353345 01/14/16 HARDENED SWITCHES 1,806.75
WEBSITE CONSULTING 1,050.00 1,050.00
2045247 02/17/16 03584 BIOTECHNICAL SERVICES INC 1402210 01/22/16 LABORATORY EQUIPMENT
15675 11/11/15 ACTUARIAL SERVICES (OCT 2015)950.00
2045246 02/17/16 15570 BEYOND IDEAS LLC OWD0216 02/01/16
30.70
2045161 02/03/16 06285 BARTEL ASSOCIATES LLC 15752 12/07/15 ACTUARIAL SERVICES (NOV 2015)4,300.00
39.80 39.80
2045116 01/27/16 17013 ANNE CERVANTES Ref002454626 01/25/16 UB Refund Cst #0000213360 30.70
PAGERS (JAN 2016)231.47 231.47
2045115 01/27/16 17005 ANNA JOHNSON Ref002454617 01/25/16 UB Refund Cst #0000063994
CM20166 01/09/16 MGMT/INSP (12/1/15-12/31/15)300.00
2045203 02/10/16 06166 AMERICAN MESSAGING L1109570QB 02/01/16
CM20162 01/09/16 MGMT/INSP (12/1/15-12/31/15)1,030.00
CM20161 01/09/16 MGMT/INSP (12/1/15-12/31/15)300.00
CM20164 01/09/16 MGMT/INSP (12/1/15-12/31/15)2,030.00
CM20168 01/09/16 MGMT/INSP (12/1/15-12/31/15)1,200.00
CM20167 01/09/16 MGMT/INSP (12/1/15-12/31/15)2,850.00
CM20165 01/09/16 MGMT/INSP (12/1/15-12/31/15)2,190.00
6,750.00 6,750.00
2045160 02/03/16 14462 ALYSON CONSULTING CM20163 01/09/16 MGMT/INSP (12/1/15-12/31/15)4,687.50
UB Refund Cst #0000030596 97.25 97.25
2045159 02/03/16 14256 ALLIANT INSURANCE SERVICES INC 423993 01/13/16 CONSULTING SERVICES (JAN-MAR 2016)
2045114 01/27/16 17003 ALFONSO RODRIGUEZ Ref002454615 01/25/16
1,825.91
2045245 02/17/16 17015 ALARMERI INC 8500021116 02/11/16 CUSTOMER REFUND 220.09 220.09
3,010.00 3,010.00
2045113 01/27/16 17015 ALARMERI INC Ref002454628 01/25/16 UB Refund Cst #0000216910 1,825.91
BREATHING AIR BOTTLES 47.47 47.47
2045158 02/03/16 15024 AIRX UTILITY SURVEYORS INC 28 01/11/16 LAND SURVEYING (12/1/15-12/31/15)
2045244 02/17/16 13753 AIRGAS USA LLC 9933503265 01/31/16
BREATHING AIR BOTTLES 222.70
9932777532 12/31/15 BREATHING AIR BOTTLES 47.47
2045112 01/27/16 13753 AIRGAS USA LLC 9046538359 12/16/15
131417943 12/23/15 AQUA AMMONIA 1,509.60
131417945 12/23/15 AQUA AMMONIA 506.40
12,924.51 12,924.51
2045111 01/27/16 07732 AIRGAS SPECIALTY PRODUCTS INC 131417944 12/23/15 AQUA AMMONIA 2,489.40
DISINFECTION SYSTEM (ENDING 1/1/16)17,226.77 17,226.77
2045157 02/03/16 11462 AEGIS ENGINEERING MGMT INC 1409 01/05/16 DEVELOPER PLAN REVIEW (11/14/15-1/1/16)
2045243 02/17/16 12174 AECOM TECHNICAL SERVICES INC 36 01/26/16
2,400.00
2045202 02/10/16 17045 ADEL ALKHAYYAT Ref002455675 02/08/16 UB Refund Cst #0000216298 41.36 41.36
Amount
2045110 01/27/16 15876 1903 SOLUTIONS LLC OWD150924PS 12/08/15 VDI IMPLEMENTATION 2,400.00
CHECK REGISTER
Otay Water District
Date Range: 1/21/2016 - 2/17/2016
Check #Date Vendor Vendor Name Invoice Inv. Date Description
Page 1 of 9
Check Total Amount
CHECK REGISTER
Otay Water District
Date Range: 1/21/2016 - 2/17/2016
Check #Date Vendor Vendor Name Invoice Inv. Date Description
3,754.60
70.00
810.00
1,538.57
UB Refund Cst #0000208596 27.50 27.50204512301/27/16 17011 DANNA HERNANDEZ Ref002454624 01/25/16
2,053.60
2045254 02/17/16 02756 COX COMMUNICATIONS INC 9601013016 01/30/16 INTERNET SERVICES (1/29/16-2/28/16)600.00 600.00
50.00 50.00
2045122 01/27/16 00099 COUNTY OF SAN DIEGO DPWAROTAYMWD121501/13/15 EXCAVATION PERMITS (DEC 2015)2,053.60
RAS PUMPS REPLACEMENT (ENDING 1/15/16)68,088.42 68,088.42
2045121 01/27/16 02612 COUNCIL OF WATER UTILITIES 1192016 01/19/16 BUSINESS MEETING
2045208 02/10/16 16030 CORA CONSTRUCTORS INC 301152016 01/15/16
COPY PAPER 1,338.77
18000710 01/05/16 BINDING - CAFRS 199.80
2045167 02/03/16 08160 COMPLETE OFFICE 18031120 01/12/16
9,000.00
2045207 02/10/16 15616 COGENT COMMUNICATIONS INC 0001020116 02/01/16 INTERNET CIRCUITS (FEB 2016)2,165.00 2,165.00
1,255.00 1,255.00
2045120 01/27/16 16807 CIVIC LINK STRATEGIES 122015OWD 01/06/16 OUTSIDE SERVICES 9,000.00
AD&D & SUPP LIFE INS (JAN 2016)4,538.78 4,538.78
2045119 01/27/16 00234 CITY TREASURER 1000155045 01/13/16 LABORATORY ANALYSIS (DEC 2015)
2045118 01/27/16 15256 CIGNA GROUP INSURANCE / LINA 9267011016 01/10/16
GARDEN TOURS (12/11/15 & 12/17/15)540.00
AR045421 01/29/16 GARDEN TOURS (12/1/15)270.00
2045253 02/17/16 02026 CHULA VISTA ELEM SCHOOL DIST AR045371 01/28/16
58,482.84
2045166 02/03/16 16746 CH2M HILL ENGINEERS INC 381053691 01/14/16 2015 UMWP UPDATE (11/28/15-12/25/15)1,801.26 1,801.26
84.99 84.99
2045252 02/17/16 15177 CAROLLO ENGINEERS INC 146633 01/25/16 DESIGN FOR 870-2 PS (2/1/15-12/31/15)58,482.84
SCANNING SERVICES (1/8/16)35.00 35.00
2045117 01/27/16 17001 CAROL EVANS Ref002454613 01/25/16 UB Refund Cst #0000006077
7962 12/22/15 SCANNING SERVICES (12/18/15)35.00
2045165 02/03/16 02758 CARMEL BUSINESS SYSTEMS INC 7968 01/08/16
38.50 38.50
2045206 02/10/16 02758 CARMEL BUSINESS SYSTEMS INC 7970 01/15/16 SCANNING SERVICES (1/15/16)35.00
OUTSIDE SERVICES 45.00 45.00
2045251 02/17/16 02758 CARMEL BUSINESS SYSTEMS INC 7977 01/29/16 DESTRUCTION SERVICES (1/26/16)
2045250 02/17/16 04071 CAPITOL WEBWORKS LLC 27638 01/31/16
2,500.00
2045205 02/10/16 15447 CANNON, LARRY 02082016LC 02/08/16 TUITION REIMBURSEMENT 756.86 756.86
4,324.83 4,324.83
2045164 02/03/16 05413 CALPERS 10000004687020 01/28/16 GASB-68 RPT AND SCHEDULES 2,500.00
UB Refund Cst #0000213365 1,386.15 1,386.15
2045249 02/17/16 16252 CALIFORNIA UNITED BANK 301282016 01/28/16 RETENTION/FORDYCE R2109 (ENDING 1/28/16)
2045204 02/10/16 17043 BYCOR Ref002455673 02/08/16
SODIUM HYPOCHLORITE 2,139.40
BPI590135 01/07/16 SODIUM HYPOCHLORITE 1,615.20
2045163 02/03/16 10970 BRENNTAG PACIFIC INC BPI591983 01/14/16
1,806.75
2045248 02/17/16 10970 BRENNTAG PACIFIC INC BPI594387 01/21/16 SODIUM HYPOCHLORITE 1,063.88 1,063.88
2045162 02/03/16 02434 BLACK BOX CORPORATION IN0353345 01/14/16 HARDENED SWITCHES 1,806.75
Page 2 of 9
Check Total Amount
CHECK REGISTER
Otay Water District
Date Range: 1/21/2016 - 2/17/2016
Check #Date Vendor Vendor Name Invoice Inv. Date Description
1,955.00
3,377.38
2,236.11
02/01/16 GPS MODEMS 5,215.88 5,215.88
1,877.29
S112702179001 01/25/16 ETHERNET MODULES 358.82
2045264 02/17/16 14948 GPS INSIGHT LLC 960850
GARDEN TOURS (JAN 2016)4,200.00 4,200.00
2045263 02/17/16 10817 GEXPRO S112828695001 01/25/16 PLC RACK
2045262 02/17/16 13563 FRIENDS OF THE WATER 290 01/30/16
82,171.80
2045129 01/27/16 02344 FRANCHISE TAX BOARD Ben2454692 01/28/16 BI-WEEKLY PAYROLL DEDUCTION 7.73 7.73
129.00 129.00
2045261 02/17/16 16119 FORDYCE CONSTRUCTION INC 301282016 01/28/16 SWEETWATER RIVER TRESTLE (ENDING 1/28/15)82,171.80
VEHICLE WASHING 125.19 125.19
2045260 02/17/16 11962 FLEETWASH INC x685060 01/22/16 VEHICLE WASHING
2045170 02/03/16 11962 FLEETWASH INC x679891 01/15/16
248.35
2045259 02/17/16 02591 FITNESS TECH 9930 02/01/16 EQUIPMENT MAINTENANCE (FEB 2016)135.00 135.00
312.68 312.68
2045258 02/17/16 16469 FIRST CHOICE SERVICES 053851 01/27/16 COFFEE SERVICES 248.35
ONLINE DOCUMENTS (MONTHLY)99.00 99.00
2045169 02/03/16 16469 FIRST CHOICE SERVICES 053256 01/13/16 COFFEE SERVICES
2045257 02/17/16 12187 FIRST AMERICAN DATA TREE LLC 9003400116 01/31/16
0536937 12/28/15 FORCEMAIN PROJECT MATERIALS 1,314.58
0536940 12/21/15 FORCEMAIN PROJECT MATERIALS 340.63
1,540.69
2045128 01/27/16 03546 FERGUSON WATERWORKS # 1083 0536993 12/28/15 FORCEMAIN PROJECT MATERIALS 1,722.17
240.00 240.00
2045127 01/27/16 17010 F.J. WILLERT CONTRACTING CO IN Ref002454623 01/25/16 UB Refund Cst #0000206990 1,540.69
UB Refund Cst #0000022389 105.00 105.00
2045212 02/10/16 14320 EUROFINS EATON ANALYTICAL INC L0248981 01/21/16 OUTSIDE LAB SERVICES (1/5/16)
6020314 02/01/16 LAB ANALYSIS (1/16/16-1/22/16)510.00
2045126 01/27/16 17002 ERIC ROACH Ref002454614 01/25/16
LAB ANALYSIS (1/7/16-1/15/16)740.00
6010912 01/19/16 LAB ANALYSIS (12/31/15-1/12/16)705.00
2045256 02/17/16 03227 ENVIROMATRIX ANALYTICAL INC 6011092 01/25/16
1,800.00
2045168 02/03/16 03227 ENVIROMATRIX ANALYTICAL INC 6010742 01/12/16 LAB ANALYSIS (12/22/15-12/30/15)655.00 655.00
675.00 675.00
2045211 02/10/16 00331 EMPLOYMENT DEVELOPMENT DEPT 23840216 02/03/16 UNEMPLOYMENT INSURANCE (QUARTERLY)1,800.00
UB Refund Cst #0000182753 94.09 94.09
2045210 02/10/16 08023 EMPLOYEE BENEFIT SPECIALISTS 0073180IN 12/31/15 EMPLOYEE BENEFITS (DEC 2015)
2045209 02/10/16 17039 ELSA LOPEZ Ref002455669 02/08/16
1,140.00
2045125 01/27/16 17014 EASTON MILLET Ref002454627 01/25/16 UB Refund Cst #0000215840 14.31 14.31
81.29 81.29
2045255 02/17/16 14362 DAY WIRELESS SYSTEMS 78685 01/31/16 FIRETIDE SUPPORT (1/14/16)1,140.00
UB Refund Cst #0000208596 27.50 27.50
2045124 01/27/16 17019 DAVID JOHANSEN Ref002454632 01/25/16 UB Refund Cst #0000222907
2045123 01/27/16 17011 DANNA HERNANDEZ Ref002454624 01/25/16
Page 3 of 9
Check Total Amount
CHECK REGISTER
Otay Water District
Date Range: 1/21/2016 - 2/17/2016
Check #Date Vendor Vendor Name Invoice Inv. Date Description
716.91
1,219.62
6,950.13
17,401.63
1,684.65
UB Refund Cst #0000170186 171.92 171.92
01/25/16 CUSTOMER REFUND 2,219.11 2,219.11
2045134 01/27/16 16840 JOEL BELTRAN Ref002454621 01/25/16
-3,000.00
678284 01/05/16 CHEMICALS FOR TREATMENT PLANT 4,684.65
2045133 01/27/16 17021 JEREMY LAUB 7961012516
2045175 02/03/16 10563 JCI JONES CHEMICALS INC 678321 CREDIT MEMO
85.00
2045132 01/27/16 17008 JASON MILLS Ref002454620 01/25/16 UB Refund Cst #0000168824 39.94 39.94
3,103.34 3,103.34
2045214 02/10/16 17037 JAMES LESIRE Ref002455667 02/08/16 UB Refund Cst #0000044315 85.00
PLANT SERVICES (JAN 2016)226.00 226.00
2045213 02/10/16 13899 INTERMEDIA.NET INC 1602001776 02/01/16 EMAIL SERVICES (1/2/16-2/2/16)
101778 01/29/16 BILL PRINTING SERVICES (JAN 2016)5,422.31
2045274 02/17/16 02372 INTERIOR PLANT SERVICE INC 152389 01/20/16
2,038.62 2,038.62
2045273 02/17/16 08969 INFOSEND INC 101779 01/29/16 BILL PRINTING SERVICES (DEC 2015)11,979.32
LABORATORY SUPPLIES 4,112.60 4,112.60
2045174 02/03/16 08969 INFOSEND INC 100946 01/05/16 BILL PRINTING SERVICES (DEC 2015)
0112669 01/29/16 ENVIRONMENTAL SERVICES (10/31/15-12/31/15)150.00
2045272 02/17/16 01649 IDEXX DISTRIBUTION INC 297504377 02/01/16
0112675 01/29/16 ENVIRONMENTAL SERVICES (10/31/15-12/31/15)1,235.60
0112668 01/29/16 ENVIRONMENTAL SERVICES (11/27/15-12/31/15)400.00
ENVIRONMENTAL SERVICES (11/27/15-12/31/15)3,466.79
0112664 01/29/16 ENVIRONMENTAL SERVICES (11/27/15-12/31/15)1,697.74
2045271 02/17/16 15622 ICF JONES & STOKES INC 0112671 01/29/16
44.00
2045173 02/03/16 02008 HELIX ENVIRONMNTL PLANNING INC 14 01/05/16 ENVIRONMENTAL SERVICES (12/1/15-12/31/15)4,983.41 4,983.41
2,400.00 2,400.00
2045131 01/27/16 17012 HECTOR COLON Ref002454625 01/25/16 UB Refund Cst #0000208836 44.00
EXPANSION JOINT & EPDM KITS 2,586.30 2,586.30
2045270 02/17/16 05986 HAVS INCORPORATED 7305 11/19/15 MAINTENANCE AND PARTS
9774646 01/29/16 LABORATORY SUPPLIES 2,946.42
2045269 02/17/16 00201 HARRINGTON INDL PLASTICS LLC 004G2363 01/20/16
402,830.28
2045268 02/17/16 00174 HACH COMPANY 2125457 CREDIT MEMO -1,726.80
165.00 165.00
2045267 02/17/16 02630 HAAKER EQUIPMENT COMPANY M04297 02/01/16 VACUUM TRUCK CP #9 UNIT #244 FY16 402,830.28
UB Refund Cst #0000223366 38.19 38.19
2045172 02/03/16 17024 GUIRIBA, DIANNE DG020116 02/01/16 TRAVEL ADVANCEMENT
01/27/16 LANDSCAPING SERVICES (JAN 2016)8,909.50 8,909.50
2045130 01/27/16 17020 GREG COCCA Ref002454633 01/25/16
499.60
9011068559 01/28/16 SIGN POST 217.31
2045266 02/17/16 12907 GREENRIDGE LANDSCAPE INC 13883
SAFETY BOOTS REIMBURSEMENT 135.63 135.63
2045265 02/17/16 00101 GRAINGER INC 9011068567 01/28/16 SIGN POST
2045171 02/03/16 02634 GRACIA, GUSTAVO 01152016 01/15/16
Page 4 of 9
Check Total Amount
CHECK REGISTER
Otay Water District
Date Range: 1/21/2016 - 2/17/2016
Check #Date Vendor Vendor Name Invoice Inv. Date Description
7,806.75
7,612.50
252.48
501729861 01/19/16 UNIFORM SERVICES 390.61
501810117 02/01/16 UNIFORM SERVICES 105.88
62.50
2045277 02/17/16 15136 MISSION UNIFORM SERVICE 501774192 01/26/16 UNIFORM SERVICES 392.11
75.00 75.00
2045223 02/10/16 16613 MISSION RESOURCE CONSERVATION 361 02/01/16 HOME WATER USE EVALUATION 62.50
UB Refund Cst #0000143273 69.61 69.61
2045222 02/10/16 17040 MICHELLE ALLISON Ref002455670 02/08/16 UB Refund Cst #0000193881
01/25/16 UB Refund Cst #0000064977 96.63 96.63
2045221 02/10/16 17038 MICHAEL LOGUE Ref002455668 02/08/16
126.24
47019684 01/11/16 FLASHLIGHT RAIN GAUGE 126.24
2045140 01/27/16 17006 MICHAEL CRUZ Ref002454618
AB BLOWOFF FOR AERATION BASINS 1,355.57 1,355.57
2045179 02/03/16 01183 MCMASTER-CARR SUPPLY CO 46873948 01/08/16 FLASHLIGHT RAIN GAUGE
2045276 02/17/16 01183 MCMASTER-CARR SUPPLY CO 48447228 01/25/16
580.79
2045220 02/10/16 02882 MAYER REPROGRAPHICS INC 0098383IN 01/28/16 REPROGRAPHIC SERVICES 741.94 741.94
18.57 18.57
2045139 01/27/16 02882 MAYER REPROGRAPHICS INC 0097981IN 01/07/16 REPROGRAPHIC SERVICES 580.79
OUTSIDE SERVICES (1/11/16-1/29/16)10,930.00 10,930.00
2045219 02/10/16 17036 MARIO BUSALACCHI Ref002455666 02/08/16 UB Refund Cst #0000042632
120315 12/03/15 PROFESSIONAL SERVICES (11/23/15-12/1/15)1,487.50
2045178 02/03/16 13749 LONDON GROUP REALTY ADVISORS 1151 02/01/16
PROFESSIONAL SERVICES 3,150.00
020116 02/01/16 PROFESSIONAL SERVICES (JAN-FEB 2016)2,975.00
2045177 02/03/16 15597 LEONARD H VILLARREAL 010516 01/05/16
1,903.11
2045218 02/10/16 15597 LEONARD H VILLARREAL 103115 10/31/15 PROFESSIONAL SERVICES (OCT 2015)2,100.00 2,100.00
179.00 179.00
2045217 02/10/16 17047 KTA CONSTRUCTION INC Ref002455677 02/08/16 UB Refund Cst #0000223126 1,903.11
HOIST SERVICE (1/6/16)880.00 880.00
2045176 02/03/16 03336 KREINBRING, THERESA TK020116 02/01/16 TRAVEL ADVANCEMENT
6054 02/01/16 ASPHALT CONCRETE PAVING 1,262.25
2045216 02/10/16 12276 KONECRANES INC SDG01087024 01/29/16
70.95 70.95
2045275 02/17/16 05840 KIRK PAVING INC 6045 01/25/16 ASPHALT CONCRETE PAVING 6,544.50
UB Refund Cst #0000174548 132.41 132.41
2045138 01/27/16 17017 KARA TUCKFIELD Ref002454630 01/25/16 UB Refund Cst #0000221474
2045137 01/27/16 17009 JULIO GARCIA Ref002454622 01/25/16
27.40
2045136 01/27/16 17016 JULIIA ANGELI Ref002454629 01/25/16 UB Refund Cst #0000217416 1,526.60 1,526.60
112.45 112.45
2045135 01/27/16 17018 JOVEN ERNANI DINGLASAN Ref002454631 01/25/16 UB Refund Cst #0000221871 27.40
UB Refund Cst #0000170186 171.92 171.92
2045215 02/10/16 17041 JOHN CLIFFORD Ref002455671 02/08/16 UB Refund Cst #0000203984
2045134 01/27/16 16840 JOEL BELTRAN Ref002454621 01/25/16
Page 5 of 9
Check Total Amount
CHECK REGISTER
Otay Water District
Date Range: 1/21/2016 - 2/17/2016
Check #Date Vendor Vendor Name Invoice Inv. Date Description
1,262.64
1,200.39
198.23
275.02
605.69 605.69
UB Refund Cst #0000015428 51.63 51.63
2045281 02/17/16 00137 PETTY CASH CUSTODIAN 021116 02/11/16 PETTY CASH REIMBURSEMENT
2045227 02/10/16 17035 PETE GARCIA Ref002455665 02/08/16
54.10
2045226 02/10/16 12472 PCNATION W12134490101 10/10/15 UPS 1,437.05 1,437.05
54.10 54.10
2045280 02/17/16 05497 PAYPAL INC 47900159 01/31/16 PHONE PAYMENT SVCS (JAN 2016)54.10
INVENTORY 2,332.15 2,332.15
2045142 01/27/16 05497 PAYPAL INC 47083539 12/31/15 PHONE PAYMENT SVCS (DEC 2015)
812824284003 12/29/15 OFFICE SUPPLIES 17.81
2045185 02/03/16 01002 PACIFIC PIPELINE SUPPLY 305826 01/16/16
815608559001 01/06/16 OFFICE SUPPLIES 54.16
816540523001 01/12/16 OFFICE SUPPLIES 26.99
OFFICE SUPPLIES 114.94
813046522001 01/05/16 OFFICE SUPPLIES 61.12
2045184 02/03/16 00510 OFFICE DEPOT INC 816540174001 01/08/16
819155310001 01/21/16 OFFICE SUPPLIES 36.17
820150021001 01/26/16 OFFICE SUPPLIES 18.99
775.00
2045279 02/17/16 00510 OFFICE DEPOT INC 819477587001 01/22/16 OFFICE SUPPLIES 143.07
11,529.75 11,529.75
2045183 02/03/16 03215 O'DONNELL, MICHAEL 01272016MO 01/27/16 TUITION REIMBURSEMENT 775.00
GEOTECHNICAL SERVICES (11/1/15-11/27/15)6,753.50 6,753.50
2045278 02/17/16 00761 NINYO & MOORE GEOTECHNICAL AND 195865 01/21/16 GEOTECHNICAL SERVICES (11/28/15-12/25/15)
2045182 02/03/16 00761 NINYO & MOORE GEOTECHNICAL AND 195344 12/30/15
75.00
2045181 02/03/16 16505 NIGHTCLUBPOOL LLC 105 01/26/16 WEB DEVELOPMENT 150.00 150.00
13,071.12 13,071.12
2045225 02/10/16 17044 NAYRA RAMIREZ Ref002455674 02/08/16 UB Refund Cst #0000213845 75.00
BI-WEEKLY DEFERRED COMP PLAN 13,771.12 13,771.12
2045141 01/27/16 16255 NATIONWIDE RETIREMENT Ben2454682 01/28/16 BI-WEEKLY DEFERRED COMP PLAN
501679999 01/12/16 UNIFORM SERVICES 4.00
2045224 02/10/16 16255 NATIONWIDE RETIREMENT Ben2455724 02/11/16
501684943 01/12/16 UNIFORM SERVICES 105.06
501641455 01/05/16 UNIFORM SERVICES 93.58
501675302 01/11/16 UNIFORM SERVICES 105.88
501719838 01/18/16 UNIFORM SERVICES 105.88
UNIFORM SERVICES 396.19
501684944 01/12/16 UNIFORM SERVICES 389.80
2045180 02/03/16 15136 MISSION UNIFORM SERVICE 501641456 01/05/16
501764173 01/25/16 UNIFORM SERVICES 94.40
501723846 01/19/16 UNIFORM SERVICES 69.52
501729860 01/19/16 UNIFORM SERVICES 105.06
501774191 01/26/16 UNIFORM SERVICES 105.06
Page 6 of 9
Check Total Amount
CHECK REGISTER
Otay Water District
Date Range: 1/21/2016 - 2/17/2016
Check #Date Vendor Vendor Name Invoice Inv. Date Description
903.25
37,817.90
122,905.52
113.25
19.67 19.67
2045232 02/10/16 15086 SAVAGE, DEANDRE 020316 02/05/16 SAFETY BOOTS 113.25
UTILITY EXPENSES (MONTHLY)11,823.31 11,823.31
2045231 02/10/16 17042 SARAH YOUNG Ref002455672 02/08/16 UB Refund Cst #0000213351
012516 01/25/16 UTILITY EXPENSES (MONTHLY)935.41
2045145 01/27/16 00121 SAN DIEGO GAS & ELECTRIC 012016 01/20/16
012616 01/26/16 UTILITY EXPENSES (MONTHLY)26,078.97
012016a 01/20/16 UTILITY EXPENSES (MONTHLY)7,199.89
01/27/16 UTILITY EXPENSES (MONTHLY)51,962.52
020316 02/03/16 UTILITY EXPENSES (MONTHLY)36,728.73
19,234.56
020416 02/04/16 UTILITY EXPENSES (MONTHLY)18,583.34
2045230 02/10/16 00121 SAN DIEGO GAS & ELECTRIC 012716
HEWS 450.00 450.00
2045289 02/17/16 00121 SAN DIEGO GAS & ELECTRIC 012516a 01/25/16 UTILITY EXPENSES (MONTHLY)
2045288 02/17/16 00003 SAN DIEGO COUNTY WATER AUTH 0000001372 01/22/16
99.00
2045229 02/10/16 00003 SAN DIEGO COUNTY WATER AUTH 0000001304 09/24/15 MWD SCWS - WBIC 100.55 100.55
150.00 150.00
2045144 01/27/16 12470 SAN DIEGO BUSINESS JOURNAL 012016 01/01/16 SUBSCRIPTION RENEWAL 99.00
CAMPO ROAD SUPPORT (12/1/15-12/31/15)15,193.74 15,193.74
2045228 02/10/16 01700 RUBALCAVA, GILBERT 012816 02/05/16 SAFETY BOOTS
2045287 02/17/16 08972 RICK ENGINEERING COMPANY 0046850 01/27/16
9,800.00
2045192 02/03/16 16133 R J SAFETY SUPPLY CO INC 3527711 01/08/16 FACEMASK FLOW TEST 268.48 268.48
191,134.65 191,134.65
2045286 02/17/16 01409 PUMP CHECK 6280 01/28/16 PUMP EFFICIENCY TESTING 9,800.00
BI-WEEKLY PERS CONTRIBUTION 191,134.94 191,134.94
2045191 02/03/16 00078 PUBLIC EMPLOYEES RET SYSTEM Ben2454684 01/28/16 BI-WEEKLY PERS CONTRIBUTION
01/18/16 AS-NEEDED DESIGN (ENDING 11/26/15)705.25 705.25
2045285 02/17/16 00078 PUBLIC EMPLOYEES RET SYSTEM Ben2455726 02/11/16
712.00
114449 01/21/16 AS-NEEDED DESIGN (ENDING 12/31/15)191.25
2045190 02/03/16 03613 PSOMAS 114222
JANITORIAL SERVICES (JAN 2016)4,199.00 4,199.00
2045284 02/17/16 03613 PSOMAS 114450 01/21/16 AS-NEEDED DESIGN (ENDING 12/31/15)
2045283 02/17/16 13059 PRIORITY BUILDING SERVICES 47712 01/01/16
135.60
2045143 01/27/16 01715 PORRAS, PEDRO 012416012716 01/20/16 TRAVEL EXPENSE REIMB (1/24/16-1/27/16)193.00 193.00
215.22 215.22
2045189 02/03/16 12571 PONCE, GREG 020116 02/01/16 SAFETY BOOTS REIMBURSEMENT 135.60
OUTSIDE SERVICES 1,113.00 1,113.00
2045188 02/03/16 02449 POLLARDWATER.COM 0033509 01/13/16 BRIGHT DYES
2045187 02/03/16 06419 PLANT SOUP INC 1057 01/21/16
85.00
2045282 02/17/16 15081 PINOMAKI DESIGN 5127 02/01/16 OUTSIDE SERVICES 340.00 340.00
605.69 605.69
2045186 02/03/16 15081 PINOMAKI DESIGN 5113 01/16/16 OUTSIDE SERVICES 85.00
2045281 02/17/16 00137 PETTY CASH CUSTODIAN 021116 02/11/16 PETTY CASH REIMBURSEMENT
Page 7 of 9
Check Total Amount
CHECK REGISTER
Otay Water District
Date Range: 1/21/2016 - 2/17/2016
Check #Date Vendor Vendor Name Invoice Inv. Date Description
373.24
10,022.84
258.13
1143665122 01/10/16 PORTABLE TOILET RENTAL (1/8/16-2/4/16)79.98
1143665123 01/10/16 PORTABLE TOILET RENTAL (1/8/16-2/4/16)79.98
PORTABLE TOILET RENTAL (1/8/16-2/4/16)80.03
1143665121 01/10/16 PORTABLE TOILET RENTAL (1/9/16-2/5/16)79.98
1143720723 01/31/16 PORTABLE TOILET RENTAL (1/29/16-2/25/16)79.98
2045196 02/03/16 15675 UNITED SITE SERVICES INC 1143665124 01/10/16
PORTABLE TOILET RENTAL (1/28/16-2/24/16)98.17
1143692087 01/26/16 PORTABLE TOILET RENTAL (1/20/16-2/16/16)79.98
2045296 02/17/16 15675 UNITED SITE SERVICES INC 1143713694 01/30/16
331.00
2045295 02/17/16 00427 UNDERGROUND SERVICE ALERT OF 120160488 02/01/16 UNDERGROUND ALERTS (MONTHLY)253.50 253.50
177.00 177.00
2045195 02/03/16 08159 TORRES, LEONEL LT0020116 02/01/16 TRAVEL ADVANCEMENT 331.00
MILEAGE REIMBURSEMENT (JAN 2016)92.88 92.88
2045150 01/27/16 08159 TORRES, LEONEL LT012516 01/25/16 MEAL ADVANCEMENT
2045237 02/10/16 14177 THOMPSON, MITCHELL 010116013116 01/30/16
184.61
2045294 02/17/16 16744 THE SAN DIEGO UNION-TRIBUNE 002472404 01/22/16 BID ADVERTISEMENT 287.00 287.00
184.61 184.61
2045236 02/10/16 15926 TEXAS CHILD SUPPORT UNIT Ben2455734 02/11/16 BI-WEEKLY PAYROLL DEDUCTION 184.61
SCADA UPGRADES 25,000.00 25,000.00
2045149 01/27/16 15926 TEXAS CHILD SUPPORT UNIT Ben2454694 01/28/16 BI-WEEKLY PAYROLL DEDUCTION
2045194 02/03/16 02376 TECHKNOWSION INC 2631 01/11/16
31,123.40
2045293 02/17/16 02376 TECHKNOWSION INC 2632 01/25/16 SCADA UPGRADES 20,000.00 20,000.00
6.90 6.90
2045292 02/17/16 01834 TC CONSTRUCTION CO INC 012116 01/22/16 EMERGENCY REPAIR 31,123.40
CONSULTANT SERVICES 4,000.00 4,000.00
2045148 01/27/16 17007 TANIA LOPEZ Ref002454619 01/25/16 UB Refund Cst #0000146780
420036 01/21/16 DIESEL FUEL 2,954.46
2045291 02/17/16 16610 SVPR COMMUNICATIONS 1089 12/01/15
5,039.85 5,039.85
2045290 02/17/16 10339 SUPREME OIL COMPANY 420034 01/21/16 UNLEADED FUEL 7,068.38
LEGAL SERVICES (DEC 2015)17,625.85 17,625.85
2045147 01/27/16 15974 SUN LIFE FINANCIAL Ben2454680 01/28/16 MONTHLY CONTRIBUTION TO LTD
40454 01/11/16 COURTESY NOTICES 170.42
2045235 02/10/16 12809 STUTZ ARTIANO SHINOFF 213149 02/01/16
80.00 80.00
2045193 02/03/16 07678 STREAMLINE FORMS & GRAPHICS 40453 01/11/16 COURTESY NOTICE DOOR TAGS 202.82
UB Refund Cst #0000217934 33.06 33.06
2045146 01/27/16 05755 STATE WATER RESOURCES 2673012116 01/21/16 CERTFICATION RENEWAL
2045234 02/10/16 17046 SPECTRUM CAPITAL LLC Ref002455676 02/08/16
113.25
2045233 02/10/16 16229 SMITH, TIMOTHY 010116013116 02/05/16 MILEAGE REIMBURSEMENT (JAN 2016)131.76 131.76
2045232 02/10/16 15086 SAVAGE, DEANDRE 020316 02/05/16 SAFETY BOOTS 113.25
Page 8 of 9
Check Total Amount
CHECK REGISTER
Otay Water District
Date Range: 1/21/2016 - 2/17/2016
Check #Date Vendor Vendor Name Invoice Inv. Date Description
399.95
47,383.91
6,094.06
3,075.09
433.00
Amount Pd Total:1,736,454.84
Check Grand Total:1,736,454.84
2,083.25 2,083.25
2045242 02/10/16 15438 ZIOMEK, JEANETTE 02032016JZ 02/03/16 TUITION REIMBURSEMENT 433.00
YSI CONTROLLER 1,993.74 1,993.74
2045298 02/17/16 15567 ZETTA INC INV00027164 02/01/16 STORAGE USAGE (FEB 2016)
2045297 02/17/16 14857 YSI INCORPORATED 631636 01/27/16
42.55
2045201 02/03/16 16237 XYLEM DEWATERING SOLUTIONS INC 400574465 01/14/16 FLYGT PUMP REPLACEMENT 8,403.91 8,403.91
481.93 481.93
2045156 01/27/16 17004 WILLIAM STRONG Ref002454616 01/25/16 UB Refund Cst #0000037955 42.55
HYDRAULIC MODELING (ENDING 12/31/15)4,415.00 4,415.00
2045200 02/03/16 03781 WATTON, MARK 121615121815 02/01/16 TRAVEL EXPENSE REIMB (12/16/15-12/18/15)
455490 01/13/16 SECURITY AND ACCESS CONTROL 204.00
2045155 01/27/16 15726 WATER SYSTEMS CONSULTING INC 1712 12/31/15
1,373.92
455491 01/13/16 SECURITY AND ACCESS CONTROL 959.11
455493 01/13/16 SECURITY AND ACCESS CONTROL 538.06
SECURITY AND ACCESS CONTROL 559.30 559.30
2045199 02/03/16 15807 WATCHLIGHT CORPORATION, THE 455104 01/15/16 MONITORING SERVICES (FEB 2016)
9759241305 01/21/16 CELLULAR & WIRELESS SVCS (12/22/15-1/21/16)40.04
2045154 01/27/16 15807 WATCHLIGHT CORPORATION, THE 447730 11/16/15
5,503.86
9759241303 01/21/16 CELLULAR & WIRELESS SVCS (12/22/15-1/21/16)450.12
9759241307 01/21/16 CELLULAR & WIRELESS SVCS (12/22/15-1/21/16)100.04
CELLULAR & WIRELESS SVCS (12/22/15-1/21/16)1,660.84 1,660.84
2045198 02/03/16 03329 VERIZON WIRELESS 9759241297 01/21/16 CELLULAR & WIRELESS SVCS (12/22/15-1/21/16)
2045241 02/10/16 03329 VERIZON WIRELESS 9759241301 01/21/16
12,263.83
2045240 02/10/16 06414 VANTAGEPOINT TRANSFER AGENTS Ben2455732 02/11/16 BI-WEEKLY 401A PLAN 10,750.10 10,750.10
14,373.70 14,373.70
2045153 01/27/16 06414 VANTAGEPOINT TRANSFER AGENTS Ben2454690 01/28/16 BI-WEEKLY 401A PLAN 12,263.83
BI-WEEKLY DEFERRED COMP PLAN 14,407.76 14,407.76
2045239 02/10/16 01095 VANTAGEPOINT TRANSFER AGENTS Ben2455730 02/11/16 BI-WEEKLY DEFERRED COMP PLAN
2045152 01/27/16 01095 VANTAGEPOINT TRANSFER AGENTS Ben2454688 01/28/16
1,800.00 1,800.00
2045197 02/03/16 07674 US BANK CC20160122057 01/22/16 CAL CARD EXPENSES (MONTHLY)47,383.91
PREPAID POSTAGE MACHINE 6,000.00 6,000.00
2045238 02/10/16 15392 UP N DOWN SCAFFOLD CO INC 2792 01/29/16 SCAFFOLD RENTAL FOR 980-2 HYDRO TANK
1143654034 01/13/16 PORTABLE TOILET RENTAL (1/1/16-1/28/16)79.98
2045151 01/27/16 00350 UNITED STATES POSTAL SERVICE 3951012116 01/21/16
Page 9 of 9