HomeMy WebLinkAbout04-06-16 Board Packet 1
OTAY WATER DISTRICT
BOARD OF DIRECTORS MEETING
DISTRICT BOARDROOM
2554 SWEETWATER SPRINGS BOULEVARD
SPRING VALLEY, CALIFORNIA
WEDNESDAY
April 6, 2016
3:30 P.M.
AGENDA
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. APPROVAL OF AGENDA
4. APPROVE THE MINUTES OF THE REGULAR BOARD MEETING OF FEBRU-
ARY 3, 2016
5. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC
TO SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE
BOARD'S JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA
CONSENT CALENDAR
6. ITEMS TO BE ACTED UPON WITHOUT DISCUSSION, UNLESS A REQUEST
IS MADE BY A MEMBER OF THE BOARD OR THE PUBLIC TO DISCUSS A
PARTICULAR ITEM:
a) ADOPT ORDINANCE NO. 553 TO AMEND SECTION 26, WATER RECY-
CLING PLAN AND IMPLEMENTING PROCEDURES; SECTION 27, RE-
QUIREMENTS AND LIMITATIONS FOR OBTAINING WATER SERVICE;
AND SECTION 31, TEMPORARY WATER SERVICE, OF THE DIS-
TRICT’S CODE OF ORDINANCES; AND ADOPT RESOLUTION NO.
4298 TO AMEND POLICY NO. 10, REQUIREMENT OF APPROVAL FOR
A SPAGHETTI LINE, OF THE DISTRICT’S CODE OF ORDINANCES
b) APPROVE AN AMENDMENT TO SECTION 7.2.8, BOARD AUTHOR-
IZED PURCHASES EXCEEDING THE GENERAL MANAGER’S AU-
THORITY, OF THE DISTRICT’S PURCHASING MANUAL TO CODIFY
CURRENT PRACTICES AND TO STREAMLINE THE PROCUREMENT
OF ANNUAL SERVICE AND MAINTENANCE AGREEMENTS FOR
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BOARD ADOPTED TECHNOLOGIES, INFRASTRUCTURE AND SER-
VICES
c) APPROVE A NEW FIVE-YEAR SEWER BILLING SERVICES AGREE-
MENT WITH THE CITY OF CHULA VISTA WITH FIVE ADDITIONAL
ONE-YEAR OPTIONAL TERMS
ACTION ITEMS
7. BOARD
a) CONSIDER CASTING THE DISTRICT’S VOTE IN THE LOCAL AGENCY
FORMATION COMMISSION’S (LAFCO) 2015-2016 RUN-OFF ELEC-
TION FOR AN ALTERNATE DISTRICT MEMBER ON LAFCO’S COM-
MISSION (WATTON)
b) DISCUSSION OF THE 2016 BOARD MEETING CALENDAR
INFORMATION AND DISCUSSION ITEMS
8. THE FOLLOWING ITEMS ARE PROVIDED TO THE BOARD FOR INFORMA-
TIONAL PURPOSES ONLY. NO ACTION IS REQUIRED ON THE FOLLOWING
AGENDA ITEMS:
a) SECOND QUARTER OF FISCAL YEAR 2016 CAPITAL IMPROVEMENT
PROGRAM UPDATE REPORT (MARTIN)
b) FISCAL YEAR (FY) 2016 MID-YEAR REPORT FOR THE DISTRICT’S
FY2015-2018 STRATEGIC PLAN (SEGURA)
REPORTS
9. GENERAL MANAGER’S REPORT
a) SAN DIEGO COUNTY WATER AUTHORITY UPDATE
10. DIRECTORS' REPORTS/REQUESTS
11. PRESIDENT’S REPORT/REQUESTS
RECESS TO CLOSED SESSION
12. CLOSED SESSION
a) CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section
54956.9:
1 CASE
3
b) PUBLIC EMPLOYEE PERFORMANCE EVALUATION: PERIODIC AND
CUSTOMARY REVIEW IN DUE COURSE [GOVERNMENT CODE
§54957.6]
TITLE: GENERAL COUNSEL
RETURN TO OPEN SESSION
13. REPORT ON ANY ACTIONS TAKEN IN CLOSED SESSION. THE BOARD
MAY ALSO TAKE ACTION ON ANY ITEMS POSTED IN CLOSED SESSION
14. ADJOURNMENT
All items appearing on this agenda, whether or not expressly listed for action, may be
deliberated and may be subject to action by the Board.
The Agenda, and any attachments containing written information, are available at the
District’s website at www.otaywater.gov. Written changes to any items to be considered
at the open meeting, or to any attachments, will be posted on the District’s website.
Copies of the Agenda and all attachments are also available through the District
Secretary by contacting her at (619) 670-2280.
If you have any disability which would require accommodation in order to enable you to
participate in this meeting, please call the District Secretary at (619) 670-2280 at least
24 hours prior to the meeting.
Certification of Posting
I certify that on April 1, 2016, I posted a copy of the foregoing agenda near the
regular meeting place of the Board of Directors of Otay Water District, said time being at
least 72 hours in advance of the regular meeting of the Board of Directors (Government
Code Section §54954.2).
Executed at Spring Valley, California on April 1, 2016.
/s/ Susan Cruz, District Secretary
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MINUTES OF THE
BOARD OF DIRECTORS MEETING OF THE
OTAY WATER DISTRICT
February 3, 2016
1. The meeting was called to order by President Thompson at 3:35 p.m.
2. ROLL CALL
Directors Present: Lopez, Robak, Smith and Thompson
Directors Absent: Director Croucher (out-of-town)
Staff Present: General Manager Mark Watton, General Counsel Dan
Shinoff, Asst. General Manager German Alvarez, Chief of
Engineering Rod Posada, Chief Financial Officer Joe
Beachem, Chief of Information Technology Geoff Stevens,
Chief of Operations Pedro Porras, Asst. Chief of
Administration and Information Technology Adolfo Segura,
Asst. Chief of Operations Jose Martinez, District Secretary
Susan Cruz and others per attached list.
3. PLEDGE OF ALLEGIANCE
4. APPROVAL OF AGENDA
A motion was made by Director Lopez, and seconded by Director Robak and
carried with the following vote:
Ayes: Directors Lopez, Robak, Smith and Thompson
Noes: None
Abstain: None
Absent: Director Croucher
to approve the agenda.
5. APPROVE THE MINUTES OF THE REGULAR BOARD MEETINGS OF
SEPTEMBER 2, 2015 AND NOVEMBER 4, 2015
A motion was made by Director Lopez, seconded by Director Robak and carried
with the following vote:
Ayes: Directors Lopez, Robak, Smith and Thompson
Noes: None
Abstain: None
Absent: Director Croucher
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to approve the minutes of the regular board meetings of September 2 and
November 4, 2015.
6. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC
TO SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE
BOARD'S JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA
No one wished to be heard.
7. DEMONSTRATION OF THE GEOGRAPHICAL INFORMATION SYSTEM
Geographic Information System (GIS) Manager Ming Zhao provided a
presentation on the District’s GIS system and the benefits of its use. She
indicated that GIS is a computer platform that allows staff to organize the
District’s information by layers; imagery, elevation, addresses, parcels,
boundaries, and other utility information, such as, pump stations, reservoirs,
pipelines, valves, fire hydrants, etc. She described the uses of the system which
included asset inventory/location, maintenance, management and work activities.
A demonstration of the system was then provided to the board.
In response to an inquiry from Director Smith, GIS Manager Zhao indicated that
the parcel boundary information is the District’s own and staff continually updates
the information. She also noted that the District’s information is highly accurate
and SANGIS is requesting that the District share its information with them.
Engineering Construction Manager Brandon DiPietro and Water Utilities
Supervisor Chad Thompson shared how their departments utilized the GIS in
their day-to-day workflows.
Engineering Construction Manager Brandon DiPietro indicated in response to an
inquiry from Director Lopez that the system ties inspection records to the person
doing the actual inspection work. It was discussed that almost all working groups
in the field have a laptop which allows them access the District’s GIS data from
the field.
In response to an inquiry from Director Robak, GIS Manager Zhao indicated that
the District only imports the 100 Year Flat Zone data and the hydraulic area from
SANGIS as the District does not collect this data. The parcel data is very
accurate as the District does its own control points and survey grades to locate
its facilities.
Staff indicated, in response to any inquiry from Director Smith, that staff does
utilize the GIS system for hydraulic modeling to design the District’s systems.
Director Thompson inquired how the District is able to estimate ongoing
maintenance and life cycle systems costs utilizing the GIS System. Chief of
Information Technology Stevens indicated that staff is planning to implement
another program called InfoMaster in Fiscal Year 2017 as part of the Asset
3
Management Program and in the following year (FY 2018), staff expects that it
will start producing the reports for asset condition assessments, etc, that Director
Thompson has referenced. Staff indicated, however, even without this program
the District can determine maintenance requirements based on the age of an
asset, the size of the pipe in critical service areas, etc. The new system,
however, will help establish an automated business practice for asset
management.
CONSENT CALENDAR
8. ITEMS TO BE ACTED UPON WITHOUT DISCUSSION, UNLESS A REQUEST
IS MADE BY A MEMBER OF THE BOARD OR THE PUBLIC TO DISCUSS A
PARTICULAR ITEM:
A motion was made by Director Smith, seconded by Director Robak and carried
with the following vote:
Ayes: Directors Lopez, Robak, Smith and Thompson
Noes: None
Abstain: None
Absent: Director Croucher
to approve the following consent calendar items:
a) APPROVE CHANGE ORDER NO. 7 TO THE EXISTING CONTRACT
WITH OLYMPUS AND ASSOCIATES, INC. IN THE CREDIT AMOUNT
OF <$87,259.87> FOR THE 944-1, 944-2, AND 458-2 RESERVOIR
INTERIOR/EXTERIOR COATINGS AND UPGRADES PROJECT
a) REJECT LOWEST BID BY GRFCO, INC. FOR BEING NON-
RESPONSIVE FOR THE RANCHO SAN DIEGO BASIN SEWER
REHABILITATION – PHASE I PROJECT (PROJECT); AND AWARD A
CONSTRUCTION CONTRACT TO THE SECOND LOWEST BIDDER
TRANSTAR PIPELINE, INC. FOR THE PROJECT IN AN AMOUNT NOT-
TO-EXCEED $970,970
a) APPROVE A PURCHASE ORDER TO ORANGE COAST DODGE IN
THE AMOUNT OF $114,542.00 FOR THE PURCHASE OF ONE (1)
REPLACEMENT CLASS 4 UTILITY TRUCK AND DECLARE UNIT 154
SURPLUS
a) APPROVE AN ENGAGEMENT LETTER WITH THE AUDITING FIRM OF
TEAMAN, RAMIREZ AND SMITH, INC., TO PROVIDE AUDIT SERVICES
TO THE DISTRICT FOR THE FISCAL YEAR ENDING JUNE 30, 2016
a) ADOPT THE 2016 OTAY WATER DISTRICT LEGISLATIVE PROGRAM
GUIDELINES
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ACTION ITEMS
9. BOARD
a) CAST VOTES FOR A REGULAR DISTRICT MEMBER AND AN
ALTERNATE DISTRICT MEMBER ON LAFCO’S COMMISSION, EIGHT
(8) POSITIONS ON LAFCO’S SPECIAL DISTRICTS ADVISORY
COMMITTEE, AND TO EXTEND THE TERMS OF THE REGULAR
DISTRICT MEMBER POSITIONS IN THE LAFCO SPECIAL DISTRICTS
2015 ELECTION
Director Robak indicated that he was encouraged to seek the Alternate Member
position on LAFCO’s Commission following the outcome of the proposed merger
between Fallbrook PUD and Rainbow MWD. He stated LAFCO had voted
against the merger of the two agencies and he felt that the vote was not based
on fact and that the merger would have saved their ratepayers money. He
indicated that he spoke at the California Special Districts Association caucus and
had sent a letter to all the LAFCO member agencies requesting their support. A
copy of the letter is on the dias for the board members reference. He indicated
that he would like to request the board’s support.
A motion was made by Director Thompson, seconded by Director Lopez and
carried with the following vote:
Ayes: Directors Lopez, Robak, Smith and Thompson
Noes: None
Abstain: None
Absent: Director Croucher
to cast the District’s vote for the candidates recommended by LAFCO’s
Nominating Committee with the exception of the Alternate Member position and,
instead, voting for Director Robak for the Alternate Member position.
b) DISCUSSION OF THE 2016 BOARD MEETING CALENDAR
Director Lopez indicated that he will be unable to attend the March 2 board
meeting as he will out of the Country traveling. Director Smith also reported that
he would be unable to attend the June 1 board meeting as he will be out-of-town
on that day.
There were no changes to the board meeting calendar.
REPORTS
10. GENERAL MANAGER’S REPORT
General Manager Watton presented information from his report. He reported on
the Moss vs. Otay WD lawsuit, recycled water fire hydrant installations, the
5
installation of vehicle charging stations at the administration building,
conservation, and water purchases.
He also shared that he has provided handouts on the dias. The first is a letter to
the State Water Resources Control Board (SWRCB) signed by President
Thompson and a similar letter by the County Water Authority (CWA) to the
SWRCB which makes some of the same points as the Otay WD letter. However,
in their letter they raise the legal issues of the SWRCB’s jurisdiction and authority
to issue fines (Attachment A). Rainbow MWD was issued a fine by the SWRCB
and they raised the same legal issues in their letter to the SWRCB. The SWRCB
has since responded and essentially withdrew the fines.
The SWRCB did adopt revised regulations which provides credit for climate,
growth and new water supply investments. However, there is an 8% limit on the
credit and in order for an agency to receive the 8% credit, it must have at least
8% in conservation. The San Diego Region has already achieved the 8% credit
limit with the Carlsbad Desalination Plant. CWA is advocating in their letter that
the SWRCB provide full credit for the ongoing development of new water
supplies. It is felt that the State Governor’s water plan talks about developing
new water supply resources, however, the SBRCB regulations do not allow the
use of these new supplies. Therefore, what is the regions incentive to develop
additional new supplies, such as, Potable Reuse, etc. when it cannot utilize the
new water supplies from these programs? Further, the region is already at the
8% credit limit and, consequently, would not receive additional credit for
developing these new resources.
He indicated that the State Governor has stated that once the snow pack
reaches 150%, the drought will be over. The snow pack is currently at 130%.
He also indicated that there is a memo from Brownstein, Hyatt, Farber and
Schreck on the dias and it provides a good briefing on the discussion at a
meeting of the Assembly Select Committee on Water Consumption and
Alternative Sources (recycling and reuse).
He lastly shared regarding the CWA v. Metropolitan Water District (MWD)
litigation that the judge ruled in MWD’s favor on Preferential Rights and the Rate
Structure Integrity provision where CWA is not allowed to receive the rebates on
recycled water any longer. It is expected that the court’s ruling on the matter will
be filed in the summer or fall of 2017. There is still the potential that MWD will
file a petition of appeal to the State Supreme Court. He indicated that once the
matter completes through the appeals process, it is estimated the judgement will
be in excess of $300 million.
CWA Report
General Manager Watton indicated that MWD is finding that their treatment
capacity is much greater than what is needed and that they need to make
changes in order to keep their treatment rate as it is presently configured.
Because less customers are utilizing the treatment process, the cost is
6
increasing. MWD had looked at its member agencies’ 10 year rolling average
water use and found that it was evenly distributed and did not wish to utilize it to
determine the treatment rate. MWD also looked at water use from 15 years ago
and noted that water purchased by CWA increased 25% and it seems they have
decided that this is what they will be basing their treatment rate on. He indicated
that CWA will not support San Diego paying an unequal share of MWD’s treated
water charge and there will likely be a lot of debate on the methodology that will
be used to determine the treatment rate. General Manager Watton indicated that
this will potentially be another challenge with MWD.
11. DIRECTORS' REPORTS/REQUESTS
Director Smith reported that he attended the AWWA Potable Reuse Symposium
on January 26 where they discussed Indirect Potable Reuse (IPR). He stated
that there are approximately 80 different planned IRP projects around the
Country and many more unplanned IPR projects. He shared that they discussed
a water agency in western Texas that could not deliver water to their customers
as their wells and reservoirs had gone dry due to the drought. The agency
developed a plan to provide Direct Potable Reuse (DPR) water to their
customers from their wastewater treatment plant. Texas, however, received
record rains before they could finish construction of the plant. They do, however,
utilize the plant to collect data for the regulators. He stated that he felt it was a
good conference. He also shared a graph he had drafted that depicted the
District’s budget, actual expenditures and the variance between the two. The
trend is showing that the District’s budget has started to recover in November
2015. He asked if the chart he presented could be added to the General
Manager’s Report so that the board could see the budget trend (budget versus
actuals).
Director Lopez indicated that other than the regular Board and the Finance,
Administration and Communications Committee meetings, he attended the
Council of Water Utilities meeting on January 19.
Director Robak indicated approximately ten (10) years ago, he and Directors
Lopez and Croucher, attended the National WateReuse Conference in St.
Petersburg, Florida. He stated that they found that St. Petersburg has an
extensive recycled water system which includes the utilization of recycled water
in the front and back yards of all residential homes and all fire hydrants. He
noted that the water is treated only to the Secondary Level and not to Tertiary
Level and that they have had this program for 30 years now. He observed in the
State of California it has been difficult to get a similar program approved, even to
treating the water to the Tertiary Level. He indicated that he contacted the State
Department of Water Resources to review the State of Florida model for recycled
water use to help develop a model for the State of California. He indicated that
he is frustrated that the State is unable to move forward with a recycled water
program to this date. He also shared that the Water Conservation Garden
(WCG) is close to selecting a new Executive Director. He indicated that he had
taken a recent tour of the WCG and he felt that it has fallen into disrepair and that
7
he hopes the new Executive Director will put the focus on restoring the WCG so
it is back to an attractive state.
12. PRESIDENT’S REPORT
President Thompson reported on meetings he attended during the month of
January 2016 (a list of meetings he attended is attached).
13. CLOSED SESSION
The board recessed to closed session at 5:05 p.m. to discuss the following
matter:
a) CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section
54956.9:
1 CASE
14. REPORT ON ANY ACTIONS TAKEN IN CLOSED SESSION. THE BOARD
MAY ALSO TAKE ACTION ON ANY ITEMS POSTED IN CLOSED SESSION
The board reconvened from closed session at 5:40 p.m. and General Counsel
Shinoff indicated that the board met in closed session and took no reportable
actions.
15. ADJOURNMENT
With no further business to come before the Board, President Lopez adjourned
the meeting at 5:40 p.m.
___________________________________
President
ATTEST:
District Secretary
8
President’s Report
February 3, 2016 Board Meeting
A) Meetings attended during the Month of January 2016:
1) January 6: OWD Regular Board Meeting
2) January 8: Attended the Otay Mesa Chamber of Commerce
Board Meeting. General Manager Watton presented on the
City of San Diego’s Recycled Water Rate Increase.
3) January 11: Attended a meeting of the District’s Ad Hoc
Salt Creek Golf Course Development Committee. Attendees:
Director Lopez, General Manager Watton, Asst. General
Manager Alvarez, Chief Financial Officer Beachem,
Accounting Manager Koeppen and Mr. Gary London, The London
Group Realty Advisors.
4) January 14: Attended the Otay Mesa Property Owners
Association Meeting. General Manager Watton presented on
the City of San Diego’s Recycled Water Rate Increase.
5) January 15: Committee Agenda Briefing. Met with General
Manager Watton to review items that will be presented at
the January committee meetings.
6) January 19: Attended the Council of Water Utilities
Meeting. Dr. Wesley Schultz, California State University
San Marcos, presented on the “Water Conservation Intern
Program” and how to get people to change their behavior
through messaging.
7) January 20: Attended the District’s Finance, Administration
and Communications Committee. Reviewed, discussed, and
made recommendation on items that will be presented at the
February board meeting.
8) January 25: Attended the City of Chula Vista Redevelopment
Oversight Board Meeting.
9) January 30: Board Agenda Briefing. Met with General
Manager Watton and General Counsel Dan Shinoff to review
items that will be presented at the February 3 Board
Meeting. Director Lopez also attended.
STAFF REPORT
TYPE MEETING: Regular Board
MEETING DATE: April 6, 2016
SUBMITTED BY:
Dan Martin
Engineering Manager
PROJECT: Various DIV. NO. ALL
APPROVED BY:
Rod Posada, Chief of Engineering
German Alvarez, Assistant General Manager
Mark Watton, General Manager
SUBJECT: Adopt Ordinance No. 553 Amending Section 26 Water Recycling
Plan and Implementing Procedures, Section 27 Requirements and
Limitations for Obtaining Water Service, Section 31 Temporary
Water Service of the District’s Code of Ordinances; and Adopt
Resolution No. 4298 Amending Policy No. 10 Requirement of
Approval for a Spaghetti Line of the District’s Code of
Ordinances
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors (Board)
adopt:
1. Ordinance No. 553 amending Section 26 Water Recycling Plan and
Implementing Procedures, Section 27 Requirements and Limitations
for Obtaining Water Service, Section 31 Temporary Water Service,
of the District’s Code of Ordinances and;
2. Resolution No. 4298 amending Policy No. 10 Requirement of
Approval for a Spaghetti Line of the District’s Code of
Ordinances.
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
The purpose of the proposed amendments outlined in this staff report
is as follows:
Provide clarity and greater accountability to the Certified
Recycled Water Site Supervisor (Site Supervisor) who is
responsible for the safe and efficient installation, operation,
and maintenance of a recycled water use site as defined by
Section 26 Water Recycling Plan and Implementing Procedures;
Clarify responsibility for water service use changes resulting
from increased system utilization in Section 27 Requirements and
Limitations for Obtaining Water Service;
Remove language associated with community service organizations
and provide clarity to rates for Temporary Service in Section 31
Temporary Water Service; and
Update Policy No. 10 Requirement of Approval for a Spaghetti Line
to clarify the use of a private lateral for the purposes of
establishing water and sewer services and to communicate the
process associated with implementing an Agreement for Use of a
Private Lateral.
ANALYSIS:
Section 26 of the District’s Code of Ordinances provides the
District’s policy, planning, and implementation procedures for use of
recycled water. The Site Supervisor under Section 26 is critical to
the safe and efficient installation, operation, and maintenance of an
approved privately maintained recycled water site. The Site
Supervisor is the primary line of defense in the permitted use of
recycled water on an approved site. This amendment to Section 26.05
Procedures provides clarity to the District’s requirements for
certification to the Site Supervisor position and provides greater
accountability to safeguard the public.
Section 27 of the District’s Code of Ordinances provides the
requirements and limitations for obtaining water service. This
amendment to Section 27.01 Requirement for Water/Sewer Permit and
Payment of Fees, Charges, and Deposits provides clarity for both
responsibility and the process required for changes on the customer
side of the meter that result in increased system utilization.
Section 31 of the District’s Code of Ordinances provides the
requirements for temporary water service. This amendment to Section
31 Temporary Water Service removes preferential language associated
with providing temporary water service to community service
organizations. In addition, this amendment clarifies the rates for
temporary service.
Lastly, Policy No. 10 of the District’s Code of Ordinances provides
the conditions for waiver that will authorize the use of a “spaghetti
line.” This amendment provides an update to Policy No. 10 Requirement
of Approval for a Spaghetti Line that redefines the term spaghetti
line to private lateral and clarifies the use of a private lateral for
the purposes of establishing water and sewer services. This amendment
also communicates the process associated with implementing an
Agreement for Use of a Private Lateral.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
None.
STRATEGIC GOAL:
Adoption of Ordinance No. 553 and Resolution No. 4298 supports the
District’s Mission statement, “To provide high value water and
wastewater services to the customers of the Otay Water District in a
professional, effective, and efficient manner” and the General
Manager’s Vision, “A District that is at the forefront in innovations
to provide water services at affordable rates, with a reputation for
outstanding customer service.”
LEGAL IMPACT:
None.
DM/RP:mlc
P:\Public-s\STAFF REPORTS\2016\BD 04-06-16\BD 04-06-16, Staff Report Code Sections 26, 27, 31, and Policy
10 Proposed Changes Report (DM-RP).docx
Attachments: Attachment A – Committee Action
Attachment B - Ordinance No. 553
Exhibit 1 – Strike-through Section 26
Exhibit 2 – Strike-through Section 27
Exhibit 3 – Strike-through Section 31
Attachment C – Resolution No. 4298
Exhibit 1 – Strike-through Policy No. 10
Attachment D – Proposed Section 26
Attachment E – Proposed Section 27
Attachment F – Proposed Section 31
Attachment G – Proposed Policy No. 10
ATTACHMENT A
SUBJECT/PROJECT:
VARIOUS
Adopt Ordinance No. 553 Amending Section 26 Water Recycling
Plan and Implementing Procedures, Section 27 Requirements
and Limitations for Obtaining Water Service, Section 31
Temporary Water Service of the District’s Code of
Ordinances; and Adopt Resolution No. 4298 Amending Policy
No. 10 Requirement of Approval for a Spaghetti Line of the
District’s Code of Ordinances
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee (Committee)
reviewed this item at a Committee Meeting held on March 15, 2016, and
the following comments were made:
Staff recommended that the Board adopt Ordinance No. 553 amending
Section 26 Water Recycling Plan and Implementing Procedures,
Section 27 Requirements and Limitations for Obtaining Water
Service, Section 31 Temporary Water Service, of the District’s
Code of Ordinances and; adopt Resolution No. 4298 amending Policy
No. 10 Requirement of Approval for a Spaghetti Line of the
District’s Code of Ordinances.
Staff stated that Section 26 of the District’s Code of Ordinances
provides the District’s policy, planning, and implementation
procedures for use of recycled water. It was noted that the Site
Supervisor under Section 26 is critical to the safe and efficient
installation, operation, and maintenance of an approved privately
maintained recycled water site. The Site Supervisor is the
primary line of defense in the permitted use of recycled water on
an approved site. The changes to Section 26 (Attachment B
Exhibit 1) are as follows:
o Section 26.03 Definitions paragraph L proposes language
regarding certification by an approved Recycled Water Site
Supervisor Certification Training class within San Diego
County.
o Section 26.05 Procedures paragraph A subsection 3 language
is proposed to complete the timeline required to file a
notice of objection to a determination with respect to the
use of recycled water on a site. It is proposed that an
application of appeal to the Board must be received within
30 days of final determination by staff.
o Section 26.06 Procedures paragraph C subsection 4 regarding
recycled water use permit issuance. Language is proposed
regarding failure to secure a certified site supervisor
under a temporary permit. Failure may result in the
discontinuance of recycled water service.
o Section 26.05 Procedures proposes a new paragraph F which
contains language regarding certification requirements of
the recycled water site supervisor including: responsibility
of the site owner to assure a certified site supervisor is
assigned to the site; annual reporting of site supervisor
certification; recognized certifications; responsibility for
site communications; periodic inspections; and the
District’s right to recommend removal of site supervisor.
Staff stated that Section 27 of the District’s Code of Ordinances
provides the requirements and limitations for obtaining water
service. This proposed amendment to Section 27 provides clarity
for both responsibility and the process required for changes on
the customer side of the meter that result in increased system
utilization. The proposed changes to Section 27 (Attachment B
Exhibit 2) are as follows:
o Section 27.01 includes a new paragraph H that proposes new
language regarding site changes that may result in increased
system utilization. The new language provides for the
following: clarifies the customer’s responsibility of
customer driven site changes; requires the customer to
complete a supplementary water permit to determine if a
change in meter size is required; and provides language to
clarify periodic inspections by the District.
o Section 27 also contains minor changes to formatting and
content to provide consistency and clarity with the overall
Code.
Staff stated that Section 31 of the District’s Code of Ordinances
provides the requirements for temporary water service. The
proposed changes to Section 31 (Attachment B Exhibit 3) are as
follows:
o Section 31.01 contains added language to clarify related
sections of the Code of Ordinances.
o Section 31.02 paragraph D removes preferential language
regarding temporary service for community organizations.
o Section 31.02 paragraph E strengthens language regarding
unauthorized connections by referencing Section 72 penalties
of the Code of Ordinances.
o Section 31.03 paragraph B clarifies the rate associated with
temporary service from a hydrant.
o Section 31.04 provides clarity of fees for temporary meters.
Staff stated that Policy No. 10 of the District’s Code of
Ordinances provides the conditions for waiver that will authorize
the use of a “spaghetti line” when it is not practical or
feasible to extend a main. The proposed changes included on
Attachment C, Exhibit 1, contains language that broadens the
policy to provide consideration for both water and sewer private
laterals. The policy also includes the requirement a private
lateral agreement that defines the customer’s responsibility for
their private lateral and requires recordation with the property.
The recordation of the agreement with the property assures that
as property ownership changes, the new owners are aware of the
private water/sewer facilities that they maintain.
In response to a question from the Committee, staff stated that
Section 31.02 paragraph D was deleted due to the preferential
nature of this section of the Code; efforts required to determine
qualified community service organizations; and because it was
very rare that community service organizations requested
temporary meter services.
The Committee inquired if there was an event that prompted staff
to update Sections 26, 27, 31, and Policy No. 10. Staff stated no
and indicated that the Code of Ordinances and Policies are
reviewed on a regular basis to help streamline some of the
District’s processes in addition to ensuring that they support
the District’s efficient business practices as included in the
Strategic Plan.
In response to a question from the Committee, staff stated that
with the proposed language in Section 26 that requires a
certified Recycled Water Site Supervisor, there would be no
impact to the costs for customers who receive recycled water
services. The District has always required certified Recycled
Water Site Supervisors for recycled water use sites. The update
to Section 26 provides additional detail on the responsibilities
that are part of this existing requirement.
In response to a question from the Committee, staff stated that
the language regarding the Recycled Water Site Supervisor
Certification Training Class was broadened to anticipate
additional qualified training that may be offered within San
Diego County such as training currently offered by the City of
San Diego.
Following the discussion, the committee supported staffs’
recommendation and presentation to the full board on the consent
calendar.
Attachment B
ORDINANCE NO. 553
AN ORDINANCE OF THE BOARD OF DIRECTORS OF THE OTAY
WATER DISTRICT AMENDING SECTION 26 WATER RECYCLING PLAN AND
IMPLEMENTING PROCEDURES, SECTION 27 REQUIREMENTS AND LIMITATIONS FOR
OBTAINING WATER SERVICE, AND SECTION 31 TEMPORARY WATER SERVICE OF THE
DISTRICT’S CODE OF ORDINANCES
BE IT ORDAINED by the Board of Directors of Otay Water District
that the District’s Code of Ordinances, Section 26 Water Recycling Plan
and Implementing Procedures, Section 27 Requirements and Limitations for
Obtaining Water Service, and Section 31 Temporary Water Service be
amended as per Exhibits 1, 2, and 3 (attached).
NOW, THEREFORE, BE IT RESOLVED that the new proposed Section 26
(Attachment D), Section 27 (Attachment E), and Section 31 (Attachment F)
of the Code of Ordinances shall become effective April 6, 2016.
PASSED, APPROVED, AND ADOPTED by the Board of Directors of the
Otay Water District at a regular meeting duly held this 6th day of April,
2016, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________________
President
ATTEST:
_____________________________
District Secretary
Attachment B - Exhibit 1
SECTION 26 WATER RECYCLING PLAN AND IMPLEMENTING PROCEDURES
26.01 FINDINGS
The state policies regarding use of recycled water are
in the best interest of the Otay Water District. The
majority of jurisdictions in San Diego County have adopted
measures to promote water reclamation. This ordinance is
necessary to protect the common water supply of the region
which is vital to public health and safety, and to prevent
endangerment of public and private property.
San Diego County is highly dependent on limited imported
water for domestic, agricultural and industrial uses. The
reliability of the supply of imported water is uncertain.
By developing and utilizing recycled water, the need for
additional imported water can be reduced. In light of these
circumstances, certain uses of potable water may be
considered unreasonable or to constitute a nuisance where
recycled water is available.
26.02 USE OF RECYCLED WATER
A. District Policy: It is the policy of the Dis-
trict that recycled water shall be used within the
jurisdiction wherever its use is financially and
technically feasible, and consistent with legal
requirements, preservation of public health,
safety and welfare, and the environment.
A customer’s recycled water service must at all
time be in compliance with any requirements of
service, including but not limited to the
requirements established under this Section 26,
the District’s Rules and Regulations for Recycled
Water Use, the California Water Code, commencing
with Section 13520, the California Health and
Safety Code, Section 116555, the California Code
of Regulations, Titles 17 and 22, and Water Agency
Standards.
B. Required Use for Greenbelt Purposes: Pursuant to
Section 13550 of the California Water Code, no
customer of the District shall make, cause, use or
permit the use of potable water supplied by the
District for greenbelt uses, including, but not
limited to, cemeteries, golf courses, parks and
highway landscaped areas, when, following notice
and a hearing, the District finds that recycled
water is available for such greenbelt uses and
that the following conditions are met:
26-2
1. the recycled water is of adequate quality;
2. the recycled water may be furnished to such
areas at a reasonable cost, comparable to or
less than the cost of supplying potable
domestic water;
3. the State Department of Health Services has
determined that such use would not be detri-
mental to public health; and
4. the use of recycled water will not adversely
affect downstream water rights, will not
degrade water quality.
The findings may include terms and conditions
under which recycled water shall be used. In
addition, the District may assist the customer in
obtaining any permits or approvals required for
the use of recycled water.
26.03 DEFINITIONS
The following terms are defined for purposes of this
ordinance:
A. Agricultural Purposes: Agricultural purposes
include the growing of field and nursery crops,
row crops, trees, and vines and the feeding of
fowl and livestock.
B. Artificial Lake: A human-made lake, pond, lagoon,
or other body of water that is used wholly or
partly for landscape, scenic or noncontact recre-
ational purposes.
C. Commercial Office Building: Any building for
office or commercial uses with water requirements
which include, but are not limited to, landscape
irrigation, toilets, urinals and decorative foun-
tains.
D. Recycled Water Distribution System: A piping
system intended for the delivery of recycled water
separate from and in addition to the potable water
distribution system.
E. Greenbelt Areas: A greenbelt area includes, but
is not limited to golf courses, cemeteries, parks
and landscaping.
F. Industrial Process Water: Water used by any
industrial facility with process water require-
ments which include, but are not limited to, rins-
26-3
ing, washing, cooling and circulation, or con-
struction, including any facility regulated for
industrial waste or other objectionable discharge
under District Code of Ordinances Sections 52.04,
52.05 and 52.06.
G. Off-Site Facilities: Water facilities from the
source of supply to the point of connection with
the on-site facilities, normally up to and includ-
ing the water meter.
H. On-Site Facilities: Water facilities under the
control of the owner normally downstream from the
water meter.
I. Potable Water: Water which conforms to the fed-
eral, state and local standards for human consump-
tion.
J. Recycled Water: Recycled water means water which,
as a result of treatment, is suitable for a direct
beneficial use or controlled use that would not
otherwise occur. (See Water Code Section
13050(n).)
K. Recycled Water Use Permit: A recycled water
permit means a permit issued by the District
approving and conditioning recycled water service
for a particular site.
L. Recycled Water Site Supervisor: A person
responsible for the safe and efficient
installation, operation and maintenance of a
recycled water use site, including but not limited
to compliance with all applicable permits,
enforcement of the recycled water producer’s rules
and regulations and the prevention of potential
hazards, such as cross-connections. The Recycled
Water Site Supervisor must be certified by an
approved Recycled Water Site Supervisor
Certification Training Class offered within the
County of San Diego andthe San Diego County Water
Authority as a Recycled Water Site Supervisor and
must have evidence of valid certification at all
times while acting as Recycled Water Site
Supervisor.
M. Temporary Recycled Water Use Permit: Temporary
recycled water use permit means a permit issued by
the District, at its discretion, to allow
temporary use of recycled water pending issuance
of a recycled water use permit or pending renewal
of such permit following suspension or termination
26-4
due to a violation of the provisions of this
Section.
N. Waste Discharge: Waste Discharge means water
deposited, released or discharged into a sewer
system from any commercial, industrial or residen-
tial source which contains levels of any substance
or substances which may cause substantial harm to
any water treatment or reclamation facility or
which may prevent any use of reclaimed water
authorized by law.
26.04 WATER RECLAMATION MASTER PLAN
A. General: The General Manager shall prepare and
adopt a Water Recycling Master Plan to define,
encourage, and develop the use of recycled water
within the District's boundaries. The Master Plan
shall be updated not less often than every five
years.
B. Contents of the Water Recycling Master Plan: The
Master Plan shall include, but not be limited to,
the following:
1. Plants and Facilities. Evaluation of the
location and size of present and future
recycling treatment plants, distribution
pipelines, pump stations, reservoirs, and
other related facilities, including cost
estimates and potential financing methods.
2. Recycled Water Service Areas. A designation,
based on the criteria set forth in Section
26.02 and the information derived from
Section 26.04B.1. and this Section 26.04B.2.
of the areas within the District that can or
may in the future use recycled water in lieu
of potable water. Recycled water uses may
include, but are not limited to, the irriga-
tion of greenbelt and agricultural areas,
filling of artificial lakes, and appropriate
industrial and commercial uses.
3. Designate Tributary Areas. For each water
reclamation facility identified in the Master
Plan, designate proposed tributary areas.
Within such areas, discharges to the sewage
system shall be subject to permitting, moni-
toring and control measures to protect public
health, safety and public and private prop-
erty. Designation of tributary areas shall
be adopted by ordinances, and may be included
26-5
in the Master Plan. Prior to designation of
tributary areas, appropriate notice shall be
given to property owners and residents of the
area.
4. Quality of Water to be Recycled. For each
water reclamation treatment facility, evalu-
ate water quality with respect to the effect
on anticipated uses of recycled water to be
served by each treatment facility. Evaluate
sources of waste discharge and sewer inflow
that may, directly or cumulatively, substan-
tially contribute to adverse water quality
conditions in recycled water.
5. Tributary Protection Measures. Develop rec-
ommended control measures and management
practices for each designated tributary area
to maintain or improve the quality of
recycled water. Such control measures may
include capital improvements to the sewer
collection system and waste discharge
restrictions for industrial, commercial and
residential discharges.
6. Mandatory Recycled Water Use. For each
recycled water service area, evaluate whether
greenbelt irrigation, agricultural
irrigation, commercial office buildings,
filling of artificial lakes, or industrial
processes shall be limited to the use of
recycled water. As appropriate, mandate
construction of recycled water distribution
systems or other facilities in new and exist-
ing developments for current or future
recycled water use as a condition of any
development approval or continued water ser-
vice if future reclamation facilities are
proposed in the Master Plan that could ade-
quately serve the development, in accordance
with the procedures described in Section
26.05. Identify resources and adopt measures
to assist water users in the financing of
necessary conversions.
7. Rules and Regulations for Recycled Water Use.
Establish general rules and regulations
governing the use and distribution of
recycled water.
8. Public Awareness Program. Establish a com-
prehensive water reclamation public awareness
program.
26-6
9. Coordination Among Agencies. An examination
of the potential for initiating a coordinated
effort between the District and other
regional agencies to share in the production
and utilization of recycled water.
26.05 PROCEDURES
A. Existing Potable Water Service.
1. Preliminary Determination. Based upon the
Master Plan, upon the designation of each
recycled water service area or the commence-
ment of the design of new recycled water
facilities, the General Manager shall make
preliminary determinations as to which exist-
ing potable water customers shall be con-
verted to the use of recycled water. Each
water customer shall be notified of the basis
for a determination that conversion to
recycled water service will be required, as
well as the proposed conditions and schedule
for conversion.
2. Notice. The notice of the preliminary deter-
mination, including the proposed conditions
and time schedule for compliance, and a
recycled water permit application shall be
sent to the water customer by certified mail.
3. Objections; Appeals. The water customer may
file a notice of objection with the District
within thirty (30) days after any notice of
determination to comply is delivered or
mailed to the customer, and may request
reconsideration of the determination or modi-
fication of the proposed conditions or sched-
ule for conversion. The objection must be in
writing and specify the reasons for the
objection. The preliminary determination
shall be final if the customer does not file
a timely objection. Staff (Engineering
Department) shall review the objection and
shall confirm, modify or abandon the prelimi-
nary determination. Upon issuance of a final
determination in writing by Staff, customer
may appeal the determination upon written
application to the Board of Directors after
the final determination made by the Staff.
(Engineering Department). The customer’s
written application to the Board of Directors
to appeal the final determination must be
received within thirty (30) days of the
customer receiving the final determination.
26-7
B. Development and Water Service Approvals.
1. Conditions. Upon application by a developer,
owner or water customer (herein referred to
as "applicant") for a tentative map, subdivi-
sion map, land use permit or other develop-
ment project as defined by Government Code
Section 65928 or for new or altered water
service, the District Staff shall review the
Master Plan and make a preliminary determina-
tion whether the current or proposed use of
the subject property is required to be served
with recycled water or to include facilities
designed to accommodate the use of recycled
water in the future. Based upon such deter-
mination, use of recycled water and provision
of recycled water distribution systems or
other facilities for the use of recycled
water, and application for a permit for such
use may be required a a condition of approval
of any such application, in addition to any
other conditions of approval for service.
2. Alterations and Remodeling. On a case-by-
case basis, upon application for a permit for
the alteration or remodeling of multifamily,
commercial or industrial structures
(including, for example, hotels), the Dis-
trict Staff shall review the Master Plan and
make a preliminary determination whether the
subject property shall be required to be
served with recycled water or to include
facilities designed to accommodate the use of
recycled water in the future. Based upon
such determination, use of recycled water and
provision of recycled water distribution
systems or other facilities for the use of
recycled water, and application for a permit
for such use, may be required as a condition
of approval of the application.
3. Notice of Determination. A notice of the
basis for the preliminary determination,
proposed conditions of approval and schedule
for compliance shall be provided to the
applicant prior to approval of the develop-
ment application or application for water
service.
4. Requested Service. On a case-by-case basis,
upon application for a permit to use recycled
water on a property not covered by Sections
26.05.A.1, 26.05.B.1, or 26.05.B.2 above, the
26-8
General Manager shall review the Master Plan
and make a determination whether the subject
property shall be served with recycled water.
Based upon such determination, the
application for the permit shall be accepted
and processed subject to Section 26.05.C.
C. Recycled Water Permit Process. Upon a final
determination by the General Manager that a prop-
erty shall be served with recycled water, or
adoption of a condition of development approval or
water service requiring use or accommodation of
the use of recycled water, the water customer
owner or applicant shall obtain a recycled water
permit.
1. Permit Conditions. The permit shall specify
the design and operational requirements for
the applicant's water distribution facilities
and schedule for compliance, based on the
rules and regulations adopted pursuant to
Section 26.04.B and shall require compliance
with both the California Department of Health
Services Wastewater Recycling Criteria (see
California Code of Administrative Regula-
tions, Title 22), and requirements of the
Regional Water Quality Control Board.
2. Plan Approval. Plans for the recycled and
non-recycled water distribution systems for
the parcel shall be reviewed by the District
Engineer and a field inspection conducted
before the plans are approved.
3. Meter Permit Issuance. Upon completion of
construction and approval by the District and
the County Department of Environmental Health
the meter permit shall be issued. Recycled
water shall not be supplied to a property
until inspection by the District determines
that the applicant is in compliance with the
permit conditions.
4. Recycled Water Use Permit Issuance. If the
site has a certified Recycled Water Site
Supervisor, a Recycled Water Use Permit will
be issued by the District. If the site does
not have a certified Recycled Water Site
Supervisor identified, a Temporary Recycled
Water Use Permit maywill be issued, for a
maximum of up to 120 days, to allow the site
to receive recycled water while a proposed
Recycled Water Site Supervisor is being
certified. Failure to secure a certified
26-9
Recycled Water Site Supervisor for the site
under a Temporary Recycled Water Use Permit
mayshall result in discontinuation of
recycled water service to the site.
D. Temporary Use of Potable Water. At the discretion
of the General Manager, potable water may be made
available on a temporary basis, until recycled
water is available. Before the applicant receives
temporary potable water, a water reclamation per-
mit, as described in Section 26.05.C, must be
obtained for new on-site distribution facilities.
Prior to commencement of recycled water service,
an inspection of the on-site facilities will be
conducted to verify that the facilities have been
maintained and are in compliance with the recycled
water permit and current requirements for service.
Upon verification of compliance, the applicant
shall be notified of the corrective actions
necessary and shall have at least thirty (30) days
to take such actions prior to initiation of
enforcement proceedings.
E. Recycled Water Rate. The rate charged for
recycled water shall be established by Ordinance
of the Board of Directors.
F. Certified Recycled Water Site Supervisor
Requirements.
1. Each Approved Recycled Water Use Site is
required to have a Certified Recycled Water
Site Supervisor. It is the responsibility of
the recycled water use site owner or property
designee to assure a Certified Recycled Water
Site Supervisor is assigned to the recycled
water use site.
2. Each approved recycled water use site shall
maintain and report annually proof of
Recycled Water Site Supervisor certification,
a current address, and a 24-hour emergency
contact phone number for the assigned
Recycled Water Site Supervisor on a form
approved by the Otay Water District. Failure
to report the prescribed Recycled Water Site
Supervisor information annually mayshall
result in discontinuation of recycled water
service to the site.
3. Recycled Water Site Supervisors shall hold a
valid and current certification from a
26-10
Recycled Water Site Supervisor Certification
Training Course recognized by the San Diego
County Health Department and approved by Otay
Water District. Evidence of said
certification shall be available on site and
upon request by the District. Certification
alone does not constitute District approval.
Recertification of the Recycled Water Site
Supervisor is required every five years.
4. The Recycled Water Site Supervisor shall be
solely responsible for communications with
the property owner or property designee for
all on site recycled water issues.
5. Periodic inspection of the Approved Recycled
Water Use Site may be made by the District to
verify conformance with the approved Recycled
Water Use Permit. If at any time the Otay
Water District conducts an inspection of a
recycled water use site and the Recycled
Water Site Supervisor’s certification is
expired or it has been determined that the
recycled water use site has failed to meet
the requirements of the permit, the recycled
water service to the site shall be
discontinued until the recycled water site is
brought back into compliance with the
approved Recycled Water Use Permit.
use site’s responsible party will have a
maximum of 90 days to secure a certified
Recycled Water Site Supervisor for the site.
Failure for a recycled water use site to have
an approved Recycled Water Site Supervisor
within the 90 days will constitute
noncompliance for approved use of recycled
water on the site and mayshall result in
discontinuation of recycled water service to
the site.
6. The District reserves the right to
rerecommend quire removal of a Recycled Water
Site Supervisor if it has been determined
upon inspection that the Recycled Water Site
Supervisor’s actions have placed the public
at risk through improper conduct, testing,
repairs, unapproved modifications, and/or
reporting with respect to an Approved
Recycled Water Use Site.
26-11
26.06 REGULATION OF WASTE DISCHARGE TO SEWERAGE SYSTEMS
A. Intent. The District recognizes that to maintain
adequate wastewater quality for water reclamation
treatment processes, and to protect public and
private property, restrictions may be required on
certain industrial, commercial and residential
waste discharges to a sewerage system that is
located within a designated tributary area of an
existing or planned reclamation facility.
B. Adopted Tributary Protection Measures. Waste dis-
charges to the sewerage system from any indus-
trial, commercial or residential source may be
restricted or prohibited upon a finding, following
a noticed public hearing, that the type or class
of discharge involved is capable of causing or may
cause substantial damage or harm to any sewage
treatment or reclamation facility or to any sig-
nificant user or users or potential user or users
of recycled water within an area which has been
planned for recycled water service. Prohibitions
for certain discharges and guidelines for accept-
ability of wastes are set forth in District Code
of Ordinances Sections 52.04, PROHIBITIONS AGAINST
DISCHARGE OF OBJECTIONABLE WASTES, which prohibits
discharge of certain items into the District sewer
system, including, but not limited to, brine dis-
charge from on-site self-regenerating water sof-
tener units; 52.05, GUIDELINES TO DETERMINE
ACCEPTABILITY OF WASTES; and 52.06, DISCHARGE OF
INDUSTRIAL WASTE.
26.07 SANCTIONS. In addition to the remedies
established under Division IV of this Code, the
following sanctions and remedies apply to
violations of the provisions of this Section.
A. Public Nuisance. Discharge of wastes or the use
of recycled water in any manner in violation of
this ordinance or of any permit issued hereunder
is hereby declared a public nuisance and shall be
corrected or abated as directed by the General
Manager. Any person creating such a public nui-
sance is guilty of a misdemeanor.
B. Injunction. Whenever a discharge of wastes or use
of recycled water is in violation of this ordi-
nance or otherwise causes or threatens to cause a
public nuisance, the District may seek injunctive
relief as may be appropriate to enjoin such
discharge or use.
26-12
C. Permit Suspension or Revocation. In addition to
any other provision of this Code or state statute
or rule authorizing termination of water service,
the General Manager may suspend or revoke a permit
issued hereunder if a violation of any provision
of this ordinance or the Rules and Regulations for
Recycled Water Use is found to exist or if a
discharge of wastes or use of recycled water
causes or threatens to cause a nuisance. If a
permit is revoked, the General Manager may, at its
discretion, issue the recycled water user a
temporary recycled water permit for up to 120 days
to allow service to continue while corrective
measures are completed.
D. Penalty. Any owner and/or operator who violates
this ordinance shall, for each day of violation,
or portion thereof, be subject to an
administrative fine as described in Section 72.05.
26.08 VALIDITY
If any provision of this Section 26 or the application
thereof to any person or circumstance is held invalid, the
remainder of Section 26 and the application of such provi-
sions to other persons or circumstances shall not be
affected thereby.
Attachment B – Exhibit 2
SECTION 27 REQUIREMENTS AND LIMITATIONS FOR OBTAINING
WATER SERVICE
27.01 REQUIREMENT FOR WATER/SEWER PERMIT AND PAYMENT OF
FEES, CHARGES, AND DEPOSITS
A. Requirement for Water/Sewer Permits. Water
meters shall not be installed nor water service furnished
until an application, in the form of a water/sewer permit,
has been executed by the customer at the District office.
B. Requirement for Payment of Fees, Charges, and
Deposits. Payment of all required fees, charges, and
deposits shall be made by the customer at the time the
water meter is purchased. A customer requesting water
service shall pay the fees, charges, and deposits as set
forth in Section 28 of this Code.
C. Requirement for a Building Permit. A customer
requesting permanent water service shall be required to
present a valid building permit for the property issued by
the appropriate governmental agency, except that a building
permit is not required by a customer requesting permanent
water service to: 1) install and maintain landscaping prior
to the construction of a building; 2) perform mass grading
operations; or 3) to satisfy conditions imposed by other
government agencies, including a single meter for grading
for four lots or less which are part of the same parcel
map. Government agencies shall be exempt from the
requirement of presenting a valid building permit.
D. Requirement for a Service Lateral. The customer
requesting water service shall either have an existing
service lateral or purchase a new lateral installation at
the time of the meter purchase.
E. Commercial Parcels – 5,000 square feet or Larger
Irrigated Landscape. When a customer requests water
service on a parcel of land with irrigated landscape equal
to 5,000 square feet or more, a separate meter will be
required for irrigation purposes on the site.
F. Recycled Water Service Areas. In areas
designated as recycled water service areas, the customer
mayshall be required to install a separate recycled water
service lateral and meter to supply irrigation to the
parcel.
G. Second Meter for Indoor Use. Any customer who
obtained a single meter prior to October 17, 1990, a second
meter for indoor use may be obtained, without paying water
capacity fees, San Diego County Water Authority fees, and
applicable zone charges on the second meter, if the
following criteria are met:
27-2
1. The additional meter is solely for the
purpose of isolating current domestic (indoor)
water use from that used for outdoor landscaping.
The additional meter shall be on a separate
lateral.
2. All costs of on-site plumbing changes,
including approved back-flow prevention devices,
will be the responsibility of the customer.
3. The customer acknowledges that adding a
second meter will result in a second water bill
and associated monthly system fee.
4. The customer will be required to pay
all fees and charges prior to meter installation.
H. Water Service Use Changes Resulting in Increased
System Utilization. The use of a water service shall be
limited to the type and size authorized by the original
water meter permit. The property owner shall make a
supplementary water permit application to the District
bBefore adding or subtracting any additional equivalent
dwelling units; adding or subtracting , buildings; ,
modifying existing buildings; , or changing e of occupancy
type. The property owner shall be responsible for , the
property owner shall make a supplementary water permit
application to the District for such change in use anall d
pay additional fees, if necessary, as may be applicable
resulting from the changes included in the supplementary
water permit application.
1. If the supplementary water permit
application requires a larger meter, the property owner
will be responsible for all costs associated with the
upsize of the existing meter in the manner provided in
Section 33.05 paragraph C.
2. Periodic inspections of the premises may be
made by the District to verify conformance with the
approved permit. The District may also perform
periodic inspections and if actual use is greater than
estimated use as included in the original water meter
permit. If it is determined by periodic inspections
that the type and size authorized by the original
water meter permit has been exceeded, the property
owner will be responsible for all costs associated
with the upsize of the existing meter in the manner
provided in Section 33.05 paragraph C.
27-3
27.02 SIZE OF WATER METER
A water meter shall be sized to ensure that the
maximum demand (in gallons per minute) will not exceed 80%
of the manufacturer's recommended maximum flow rate, as
shown in Section 27.03. In no case shall the water meter
size be less than ¾-inch. The size of the water meter and
service lateral required for water service shall be
determined by the General Manager as follows:
A. Detached Single-Family Residential Dwelling Unit.
The customer may submit calculated maximum demand (in
gallons per minute), provided that maximum demand must be
no more than twenty four (24) gallons per minute for a ¾-
inch meter.
B. Apartments, Condominiums, Mobile Home Parks, and
other Multiple Family Residential Dwelling Units with
Individual Meters. The calculated maximum demand shall be
per Section 27.02A.
C. Business, Commercial, Industrial, Apartments,
Condominiums, Mobile Home Parks, and other Multiple-Family
Residential Dwelling Units. The customer shall submit
building plans signed by a licensed building architect.
The plans shall list the number of fixture units, the
parcel size (in acres), and the calculated maximum demand
(in gallons per minute) to be placed on each water meter.
D. Irrigation. The customer shall submit irrigation
plans signed by a licensed landscape architect. The plans
shall indicate the calculated maximum demand (in gallons
per minute) to be placed on each water meter and the total
area to be irrigated (in square feet). The plans must also
be in compliance with the requirements of Section 27.05.
E. Other. In the case of other types of service not
included above, the customer shall submit information as
requested by the General Manager. Any customer may request
and purchase a separate meter to isolate landscaping from
indoor use.
F. Requirement for Multiple Meters. The General
Manager may require multiple meters when it is in the best
interest of the District.
G. Phased Projects. Should the developer choose to
phase a multi-family project and determines the use of a
smaller meter is practical within the initial phase, they
must provide fixture unit calculations for review and
approval by the District for each phase of development,
including the build-out of the project. The developer
27-4
shall provide a letter to the District stating they
acknowledge the initial meter is temporary and that they
understand that they must purchase a larger meter, paying
all applicable meter upsize fees when they connect future
phases to this system. At Plan Review and Submittal the
developer shall show fixture count and meter size for each
of the phases to final build-out.
27.03 MANUFACTURERS RECOMMENDED MAXIMUM FLOW RATE FOR
DISTRICT METERS
Customers are cautioned to control the rates of flow
of water through District meters. Operation of a meter at
flows in excess of the manufacturer's recommendations will
cause severe damage to operating parts. Rated capacities
for meters used in this District are as follows:
ORDINARY METERS
Meter Size Manufacturer's
Recommended Maximum Rate in U.S. Gallons
Iin Inches per
MinuteMaximum Rate in U. S. Gallons
per Minute
3/4 30
1 50
1-1/2 100
2 160
3 500
4 1000
6 2000
8 3400
10 5000
27.04 RESALE OR DISTRIBUTION OF WATER
No customer may resell or redistribute any portion of
the water furnished by the District except as provided
below:
A. Use of Sub Mmeters for Resale or Redistribution
of Wwater. Owners or operators of mobile home parks,
apartments, condominium complexes, industrial complexes,
and land used for agricultural purposes may resell water
furnished by the District through the use of a sub metering
system under the following conditions:
(1)1. Oowners and operators shall comply with
State law (California Code of Regulations Section
4090) prohibiting any surcharge on the water rate;
(2)2. Tthe water system on the private property
side of the master meter, including the sub meters,
shall be solely the responsibility of the owner or
operator; and
27-5
(3)3. Tthe owner or operator shall clearly
delineate on the bill that any cost associated with
the sub meters is a cost imposed by the property owner
or operator and not by Otay Water District.
B. Ratio Utility Billing Systems. To the extent
permitted under law, owners or operators of multi-unit
structures where sub meters have not been installed may
elect to implement a Ratio Utility Billing System (RUBS) or
alternative billing system to determine proportionate
shares of water charges and bill tenants accordingly.
27.05 CONSERVATION AND LOCAL SUPPLY USE REQUIREMENTS
The requirements below apply to all new residential
and commercial developments or redevelopments. The
landscape requirements also apply to any re-landscaping
that is subject to review by the District, the County of
San Diego, City of Chula Vista, or the City of San Diego.
1A. Indoor Fixtures and Appliances. All water
fixtures and appliances installed, including the ones in
the following list, must be high-efficiency:
• Toilets and urinals
• Faucets
• Showerheads
• Clothes Washers
• Dishwashers
“High-efficiency” means fixtures and appliances that
comply with the most efficient specifications under the EPA
WaterSense® or Energy Star programs,1 as in effect at the
time installation commences.
B2. Landscape requirements. Only “Smart” irrigation
controllers2 may be installed and only low-water use plants
may be used in non- recreational landscapes. All
landscapes must also be designed and managed consistent
with requirements of the local agency within which the
property is located, be it the County of San Diego, the
City of Chula Vista, or the City of San Diego.
1 Certified EPA WaterSense® products, and Energy Star products, are at
least 20% more efficient than the applicable federal standards.
2 Smart Irrigation Controller means a controller that uses real time,
soil moisture or weather data to automatically adjust irrigation run-
times. Furthermore, to qualify as a Smart Irrigation Controller, the
device must be certified by the Irrigation Association and/or the EPA
WaterSense® program.
27-6
a1. Installed smart irrigation controllers shall be
properly programmed/scheduled according to the
manufacturer’s instructions and/or site specific conditions
based on soil type, plant type, irrigation type, weather,
and/or reference evapotranspiration data.
b2. Two irrigation schedules shall be prepared, one
for the initial establishment period of three months or
until summer hardened, and one for the established
landscape, which incorporates the specific water needs of
the plants and turf throughout the calendar year. The
schedules shall be continuously available on site to those
responsible for the landscape maintenance and posted at the
smart controller.
c3. Any Covenants, Conditions, and Restrictions
(CC&Rs) pertaining to a new subdivision/development shall
not limit or prohibit the use and maintenance of low water
use plant materials and the use of artificial turf, and
shall require property owners to design and maintain their
landscapes consistent with the applicable City and County’s
regulations.
d4. Dedicated irrigation meters shall be installed
in:
• All parks and common areas with 5,000 square
feet or more of irrigated landscape; and
• Commercial sites with 5,000 square feet or
more of irrigated landscape
e5. In compliance with Section 23.03 of this Code of
Ordinance, pressure regulators must be installed when and
where appropriate to maximize the life expectancy and
efficiency of the irrigation system.
5C. New commercial developments must install separate,
dual-distribution systems for potable and recycled water.
6D. The requirements of this Section shall not be
interpreted in any way to limit the owner’s obligation to
comply with any other applicable federal, state, or local
laws or regulations.
Attachment B – Exhibit 3
SECTION 31 TEMPORARY WATER SERVICE
31.01 DEFINITION OF TEMPORARY SERVICE
Temporary water service is water service provided for a
limited period of time not to exceed 365 days, and used for
temporary purposes such as construction, hydrotesting water
systems, vegetation of slopes, and other uses noted in this
section. Temporary water service shall not be provided to
residential dwellings or commercial business enterprises which
are covered under Ssection 60 of this Ccode.
31.02 REQUIREMENT OF TEMPORARY METER FOR SERVICE
Temporary service may be provided after installation of a
temporary meter pursuant to a customer's written application for
such service. Temporary service by means of a "jumper" or other
unauthorized connection to the District water system is
prohibited and subject to penalties as set forth in Ssection 72.
A. Size and Location.
1. The size and location of temporary meters will be
determined solely by the District.
2. For temporary service from a fire hydrant, a meter of
at least 4" in size will be required. Only one 2½"
fire hydrant port per fire hydrant shall be occupied
by a temporary meter at one time.
B. Temporary water service from a fire hydrant shall be
limited to the following applications:
1. Filling of water trucks and drop tanks.
2. General construction requirements, such as backfill
and compaction, guniting and stuccoing, and block wall
building.
3. Flushing of storm drains and sewer lines.
4. Filling, hydrotesting, chlorination, and flushing of
newly constructed potable and reclaimed water lines.
5. Filling, flushing, hydrotesting, and the initial
operational coverage testing of reclaimed water
irrigation systems. Temporary service provided for
this application shall be limited to a maximum of 60
days.
31-2
6. Operation of landscape irrigation for the
establishment of vegetation on slopes or other planted
areas. Temporary service provided for this
application shall be limited to a maximum of 180 days.
Item 5 and 6 above shall require the installation by
the customer of a District approved and tested reduced
pressure backflow device prior to the temporary
service being established. The backflow device shall
be installed in plain view and within 3 feet of the
temporary hydrant meter.
C. Temporary service to construction trailers or other
temporary construction buildings may shall be provided as
follows:
1. Through a temporary meter connected to the 1 or 2 inch
service lateral for the lot the trailer is placed on.
2. Where Item 1 above is not possible, through a
temporary meter connected to appurtenances other than
a fire hydrant, such as a blow off.
3. Where either Item 1 or 2 above is not possible, from a
temporary 4 inch meter connected to a fire hydrant.
Service to construction trailers or other temporary
construction buildings shall require the installation by
the customer of a District approved and tested reduced
pressure backflow device prior to the temporary service
being established. The backflow device shall be installed
in accordance with District requirements.
D. Temporary service to community service organizations shall
be provided under the conditions set forth below:
1. The community service organization shall make a
minimum payment for the temporary connection. See
Appendix A, 31.02 B.1. for charges.
2. If the cost of the water used exceeds $25.00, the
community service organization shall pay the excess
cost. See Temporary Water Service Rates in Appendix A,
25.03 E.7.(b) for rates per meter.
3. The temporary service shall be limited to 48 hours
within any one month period.
4. The meter shall be installed by District staff.
31-3
5. The rate for water service shall be two times the
normal domestic rate.
E. If any unauthorized connection, disconnection or relocation
of a temporary meter, or other connection device is made by
other than District employees, District may discontinue
further water service to the entire project and impose
penalitespenalties as set forth in Ssection 72.
F. Extensions to the time limits referenced in this section
may be made by the General Manager. Requests for time
extensions shall be made by the customer in writing.
31.03 FEES AND CHARGES FOR TEMPORARY METERS
A. Temporary Service. Temporary water service shall be
furnished to the property owner or the owner’s authorized
agent only and shall be provided under the following
conditions:
1. Requirement of Deposit. At the time application is
made for temporary service, the customer shall deposit
with the District the amount set forth in Appendix A,
31.03 A.1.
2. Delinquency. No temporary meters shall be furnished
to any person with a delinquent account with the
District.
3. Refund of Deposit or Additional Payment. Upon
cancellation or termination of the temporary service,
the District will refund the amount of deposit
remaining after making the following deductions:
a) cost of installing, moving, and removing the
meter;
b) cost of repairing or replacing the meter, fire
hydrant, and/or any fittings damaged or lost
while in use; and
c) unpaid charges for water used or other applicable
charges.
4. Temporary Meter Set-up & Removal. The charges to set-
up and remove a temporary meter are set forth in
Appendix A, 31.03 A.4.
31-4
5. Temporary Meter Move Fee. If a meter needs to be
moved from one location to another see Appendix A.,
31.03 A.5.
B. Rates for Temporary Service. The minimum category of
service for Temporary Water Service from a hydrant shall be
a meter size of 4 inches. Payment for temporary water
service shall be in accordance with rates and charges set
forth in Section 25.03 E.7.(b).
31.04 PAYMENT OF CAPACITY, NEW WATER SUPPLY, AND ANNEXATION FEES FOR
TEMPORARY METERS
A. Customers, whose property has been annexed into an
Improvement District, may elect to pay the capacity, new
water supply and annexation fees in addition to the deposit
amount shown in Section Appendix A, 31.03.A.1.
B. Capacity, new water supply and annexation fees for this
type of temporary service shall be calculated in accordance
with Sections 9 and 28.
C. Payment for this type of temporary service shall be in
accordance with the rates and charges set forth in Section
25.03 E.7.(c)and based on water use type.
D. Customers electing this type of temporary service shall be
credited the number of equivalent dwelling units they have
previously purchased when the meter(s) is returned to the
District. The credit shall be applicable to permanent
meters purchased within the same subdivision or development
where the temporary meter was used.
Attachment C
RESOLUTION NO. 4298
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE OTAY
WATER DISTRICT AMENDING POLICY 10 REQUIREMENT OF
APPROVAL FOR A SPAGHETTI LINE OF THE DISTRICT’S
CODE OF ORDINANCES
WHEREAS, the Otay Water District Board of Directors has been
presented with an amended Policy No. 10 of the District’s Code of
Ordinances for the management of the Otay Water District; and
WHEREAS, the amended Policy No. 10 has been reviewed and
considered by the Board, and it is in the interest of the District to
adopt the amended policy; and
WHEREAS, the strike-through copy of the proposed policy is
attached as Exhibit 1 to this resolution; and
NOW, THEREFORE, BE IT RESOLVED, DETERMINED, AND ORDERED by the
Board of Directors of the Otay Water District that the amended Policy
No. 10, incorporated herein as Attachment G, is hereby adopted.
PASSED, APPROVED, AND ADOPTED by the Board of Directors of Otay
Water District at a board meeting held this 6th day of April 2016, by
the following vote:
Ayes:
Noes:
Abstain:
Absent:
________________________
President
ATTEST:
____________________________
District Secretary
Stutz Law San Diego/4344/2/PO/S0257671.DOCX
Attachment C – Exhibit 1
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject
REQUIREMENT OF APPROVAL FOR A PRIVATE
LATERAL SPAGHETTI LINE
Policy
Number
Date
Adopted
Date
Revised
10 10/15/84 48/0610/161
Purpose
To provide conditions for waiver of District ordinances that will
authorize use of a private lateral (also known as a "spaghetti line")
for water or sewer service.
Background
The District often receives requests from owners of property for
permission to use a private spaghetti line insteadlateral instead of
extending a District water or sewer main. If it has been determined
that it is not practical or feasible to extend a main, the District will
consider approval of the use of a spaghetti lineprivate lateral.
Policy
When an application is made for water or sewer service, together with a
request for permission to use a spaghetti lineprivate lateral, District
Engineers will make an evaluation to determine 1) whether District
facilities can or should be extended or 2) whether a spaghetti
lineprivate lateral should be used. The General Manager, or his
designee, is hereby authorized to make the determination on whether the
existing District line shall be extended in accordance with District
Ordinances or whether use of a spaghetti lineprivate lateral will be
permitted.
If it is determined that it is not practical to extend District water
facilities and a spaghetti lineprivate lateral for water service should
be permitted, District Engineers shall recommend the size and type of
lateral of line to be connected to the between the water meter to the
District water system to assure adequate water service to the property.
If it is determined that it is not practical to extend District sewer
facilities and a private lateral for sewer service should be permitted,
If the private lateral request pertains to sewer service, District
Engineers shall recommend the size and type of lateral of the line to be
connected to the District sewer system.
An Agreement for Use of a the Private Lateral (“Private Lateral
Agreement”) associated with the property shall also be executed by the
property owner(s) and the District prior to the start of the
construction of a private lateral. The Private Lateral Agreement is
agreement shall also be recorded with against the property. All costs
Stutz Law San Diego/4344/2/PO/S0257671.DOCX
associated with The construction of a spaghetti lineprivate lateral and
its costs will be the responsibility of the property owner. Easements
or rights-of-way required for the spaghetti lineprivate lateral shall
also be the responsibility of the property owner.
Attachment D
SECTION 26 WATER RECYCLING PLAN AND IMPLEMENTING PROCEDURES
26.01 FINDINGS
The state policies regarding use of recycled water are
in the best interest of the Otay Water District. The
majority of jurisdictions in San Diego County have adopted
measures to promote water reclamation. This ordinance is
necessary to protect the common water supply of the region
which is vital to public health and safety, and to prevent
endangerment of public and private property.
San Diego County is highly dependent on limited imported
water for domestic, agricultural and industrial uses. The
reliability of the supply of imported water is uncertain.
By developing and utilizing recycled water, the need for
additional imported water can be reduced. In light of these
circumstances, certain uses of potable water may be
considered unreasonable or to constitute a nuisance where
recycled water is available.
26.02 USE OF RECYCLED WATER
A. District Policy: It is the policy of the Dis-
trict that recycled water shall be used within the
jurisdiction wherever its use is financially and
technically feasible, and consistent with legal
requirements, preservation of public health,
safety and welfare, and the environment.
A customer’s recycled water service must at all
time be in compliance with any requirements of
service, including but not limited to the
requirements established under this Section 26,
the District’s Rules and Regulations for Recycled
Water Use, the California Water Code, commencing
with Section 13520, the California Health and
Safety Code, Section 116555, the California Code
of Regulations, Titles 17 and 22, and Water Agency
Standards.
B. Required Use for Greenbelt Purposes: Pursuant to
Section 13550 of the California Water Code, no
customer of the District shall make, cause, use or
permit the use of potable water supplied by the
District for greenbelt uses, including, but not
limited to, cemeteries, golf courses, parks and
highway landscaped areas, when, following notice
and a hearing, the District finds that recycled
water is available for such greenbelt uses and
that the following conditions are met:
26-2
1. the recycled water is of adequate quality;
2. the recycled water may be furnished to such
areas at a reasonable cost, comparable to or
less than the cost of supplying potable
domestic water;
3. the State Department of Health Services has
determined that such use would not be detri-
mental to public health; and
4. the use of recycled water will not adversely
affect downstream water rights, will not
degrade water quality.
The findings may include terms and conditions
under which recycled water shall be used. In
addition, the District may assist the customer in
obtaining any permits or approvals required for
the use of recycled water.
26.03 DEFINITIONS
The following terms are defined for purposes of this
ordinance:
A. Agricultural Purposes: Agricultural purposes
include the growing of field and nursery crops,
row crops, trees, and vines and the feeding of
fowl and livestock.
B. Artificial Lake: A human-made lake, pond, lagoon,
or other body of water that is used wholly or
partly for landscape, scenic or noncontact recre-
ational purposes.
C. Commercial Office Building: Any building for
office or commercial uses with water requirements
which include, but are not limited to, landscape
irrigation, toilets, urinals and decorative foun-
tains.
D. Recycled Water Distribution System: A piping
system intended for the delivery of recycled water
separate from and in addition to the potable water
distribution system.
E. Greenbelt Areas: A greenbelt area includes, but
is not limited to golf courses, cemeteries, parks
and landscaping.
F. Industrial Process Water: Water used by any
industrial facility with process water require-
ments which include, but are not limited to, rins-
26-3
ing, washing, cooling and circulation, or con-
struction, including any facility regulated for
industrial waste or other objectionable discharge
under District Code of Ordinances Sections 52.04,
52.05 and 52.06.
G. Off-Site Facilities: Water facilities from the
source of supply to the point of connection with
the on-site facilities, normally up to and includ-
ing the water meter.
H. On-Site Facilities: Water facilities under the
control of the owner normally downstream from the
water meter.
I. Potable Water: Water which conforms to the fed-
eral, state and local standards for human consump-
tion.
J. Recycled Water: Recycled water means water which,
as a result of treatment, is suitable for a direct
beneficial use or controlled use that would not
otherwise occur. (See Water Code Section
13050(n).)
K. Recycled Water Use Permit: A recycled water
permit means a permit issued by the District
approving and conditioning recycled water service
for a particular site.
L. Recycled Water Site Supervisor: A person
responsible for the safe and efficient
installation, operation and maintenance of a
recycled water use site, including but not limited
to compliance with all applicable permits,
enforcement of the recycled water producer’s rules
and regulations and the prevention of potential
hazards, such as cross-connections. The Recycled
Water Site Supervisor must be certified by an
approved Recycled Water Site Supervisor
Certification Training Class offered within the
County of San Diego and must have evidence of
valid certification at all times while acting as
Recycled Water Site Supervisor.
M. Temporary Recycled Water Use Permit: Temporary
recycled water use permit means a permit issued by
the District, at its discretion, to allow
temporary use of recycled water pending issuance
of a recycled water use permit or pending renewal
of such permit following suspension or termination
due to a violation of the provisions of this
Section.
26-4
N. Waste Discharge: Waste Discharge means water
deposited, released or discharged into a sewer
system from any commercial, industrial or residen-
tial source which contains levels of any substance
or substances which may cause substantial harm to
any water treatment or reclamation facility or
which may prevent any use of reclaimed water
authorized by law.
26.04 WATER RECLAMATION MASTER PLAN
A. General: The General Manager shall prepare and
adopt a Water Recycling Master Plan to define,
encourage, and develop the use of recycled water
within the District's boundaries. The Master Plan
shall be updated not less often than every five
years.
B. Contents of the Water Recycling Master Plan: The
Master Plan shall include, but not be limited to,
the following:
1. Plants and Facilities. Evaluation of the
location and size of present and future
recycling treatment plants, distribution
pipelines, pump stations, reservoirs, and
other related facilities, including cost
estimates and potential financing methods.
2. Recycled Water Service Areas. A designation,
based on the criteria set forth in Section
26.02 and the information derived from
Section 26.04B.1. and this Section 26.04B.2.
of the areas within the District that can or
may in the future use recycled water in lieu
of potable water. Recycled water uses may
include, but are not limited to, the irriga-
tion of greenbelt and agricultural areas,
filling of artificial lakes, and appropriate
industrial and commercial uses.
3. Designate Tributary Areas. For each water
reclamation facility identified in the Master
Plan, designate proposed tributary areas.
Within such areas, discharges to the sewage
system shall be subject to permitting, moni-
toring and control measures to protect public
health, safety and public and private prop-
erty. Designation of tributary areas shall
be adopted by ordinances, and may be included
in the Master Plan. Prior to designation of
tributary areas, appropriate notice shall be
given to property owners and residents of the
area.
26-5
4. Quality of Water to be Recycled. For each
water reclamation treatment facility, evalu-
ate water quality with respect to the effect
on anticipated uses of recycled water to be
served by each treatment facility. Evaluate
sources of waste discharge and sewer inflow
that may, directly or cumulatively, substan-
tially contribute to adverse water quality
conditions in recycled water.
5. Tributary Protection Measures. Develop rec-
ommended control measures and management
practices for each designated tributary area
to maintain or improve the quality of
recycled water. Such control measures may
include capital improvements to the sewer
collection system and waste discharge
restrictions for industrial, commercial and
residential discharges.
6. Mandatory Recycled Water Use. For each
recycled water service area, evaluate whether
greenbelt irrigation, agricultural
irrigation, commercial office buildings,
filling of artificial lakes, or industrial
processes shall be limited to the use of
recycled water. As appropriate, mandate
construction of recycled water distribution
systems or other facilities in new and exist-
ing developments for current or future
recycled water use as a condition of any
development approval or continued water ser-
vice if future reclamation facilities are
proposed in the Master Plan that could ade-
quately serve the development, in accordance
with the procedures described in Section
26.05. Identify resources and adopt measures
to assist water users in the financing of
necessary conversions.
7. Rules and Regulations for Recycled Water Use.
Establish general rules and regulations
governing the use and distribution of
recycled water.
8. Public Awareness Program. Establish a com-
prehensive water reclamation public awareness
program.
9. Coordination Among Agencies. An examination
of the potential for initiating a coordinated
effort between the District and other
26-6
regional agencies to share in the production
and utilization of recycled water.
26.05 PROCEDURES
A. Existing Potable Water Service.
1. Preliminary Determination. Based upon the
Master Plan, upon the designation of each
recycled water service area or the commence-
ment of the design of new recycled water
facilities, the General Manager shall make
preliminary determinations as to which exist-
ing potable water customers shall be con-
verted to the use of recycled water. Each
water customer shall be notified of the basis
for a determination that conversion to
recycled water service will be required, as
well as the proposed conditions and schedule
for conversion.
2. Notice. The notice of the preliminary deter-
mination, including the proposed conditions
and time schedule for compliance, and a
recycled water permit application shall be
sent to the water customer by certified mail.
3. Objections; Appeals. The water customer may
file a notice of objection with the District
within thirty (30) days after any notice of
determination to comply is delivered or
mailed to the customer, and may request
reconsideration of the determination or modi-
fication of the proposed conditions or sched-
ule for conversion. The objection must be in
writing and specify the reasons for the
objection. The preliminary determination
shall be final if the customer does not file
a timely objection. Staff (Engineering
Department) shall review the objection and
shall confirm, modify or abandon the prelimi-
nary determination. Upon issuance of a final
determination in writing by Staff, customer
may appeal the determination upon written
application to the Board of Directors after
the final determination made by the Staff
(Engineering Department). The customer’s
written application to the Board of Directors
to appeal the final determination must be
received within thirty (30) days of the
customer receiving the final determination.
B. Development and Water Service Approvals.
26-7
1. Conditions. Upon application by a developer,
owner or water customer (herein referred to
as "applicant") for a tentative map, subdivi-
sion map, land use permit or other develop-
ment project as defined by Government Code
Section 65928 or for new or altered water
service, the District Staff shall review the
Master Plan and make a preliminary determina-
tion whether the current or proposed use of
the subject property is required to be served
with recycled water or to include facilities
designed to accommodate the use of recycled
water in the future. Based upon such deter-
mination, use of recycled water and provision
of recycled water distribution systems or
other facilities for the use of recycled
water, and application for a permit for such
use may be required a condition of approval
of any such application, in addition to any
other conditions of approval for service.
2. Alterations and Remodeling. On a case-by-
case basis, upon application for a permit for
the alteration or remodeling of multifamily,
commercial or industrial structures
(including, for example, hotels), the Dis-
trict Staff shall review the Master Plan and
make a preliminary determination whether the
subject property shall be required to be
served with recycled water or to include
facilities designed to accommodate the use of
recycled water in the future. Based upon
such determination, use of recycled water and
provision of recycled water distribution
systems or other facilities for the use of
recycled water, and application for a permit
for such use, may be required as a condition
of approval of the application.
3. Notice of Determination. A notice of the
basis for the preliminary determination,
proposed conditions of approval and schedule
for compliance shall be provided to the
applicant prior to approval of the develop-
ment application or application for water
service.
4. Requested Service. On a case-by-case basis,
upon application for a permit to use recycled
water on a property not covered by Sections
26.05.A.1, 26.05.B.1, or 26.05.B.2 above, the
General Manager shall review the Master Plan
and make a determination whether the subject
property shall be served with recycled water.
26-8
Based upon such determination, the
application for the permit shall be accepted
and processed subject to Section 26.05.C.
C. Recycled Water Permit Process. Upon a final
determination by the General Manager that a prop-
erty shall be served with recycled water, or
adoption of a condition of development approval or
water service requiring use or accommodation of
the use of recycled water, the water customer
owner or applicant shall obtain a recycled water
permit.
1. Permit Conditions. The permit shall specify
the design and operational requirements for
the applicant's water distribution facilities
and schedule for compliance, based on the
rules and regulations adopted pursuant to
Section 26.04.B and shall require compliance
with both the California Department of Health
Services Wastewater Recycling Criteria (see
California Code of Administrative Regula-
tions, Title 22), and requirements of the
Regional Water Quality Control Board.
2. Plan Approval. Plans for the recycled and
non-recycled water distribution systems for
the parcel shall be reviewed by the District
Engineer and a field inspection conducted
before the plans are approved.
3. Meter Permit Issuance. Upon completion of
construction and approval by the District and
the County Department of Environmental Health
the meter permit shall be issued. Recycled
water shall not be supplied to a property
until inspection by the District determines
that the applicant is in compliance with the
permit conditions.
4. Recycled Water Use Permit Issuance. If the
site has a certified Recycled Water Site
Supervisor, a Recycled Water Use Permit will
be issued by the District. If the site does
not have a certified Recycled Water Site
Supervisor identified, a Temporary Recycled
Water Use Permit may be issued, for a maximum
of 120 days, to allow the site to receive
recycled water while a proposed Recycled
Water Site Supervisor is being certified.
Failure to secure a certified Recycled Water
Site Supervisor for the site under a
Temporary Recycled Water Use Permit may
26-9
result in discontinuation of recycled water
service to the site.
D. Temporary Use of Potable Water. At the discretion
of the General Manager, potable water may be made
available on a temporary basis, until recycled
water is available. Before the applicant receives
temporary potable water, a water reclamation per-
mit, as described in Section 26.05.C, must be
obtained for new on-site distribution facilities.
Prior to commencement of recycled water service,
an inspection of the on-site facilities will be
conducted to verify that the facilities have been
maintained and are in compliance with the recycled
water permit and current requirements for service.
Upon verification of compliance, the applicant
shall be notified of the corrective actions
necessary and shall have at least thirty (30) days
to take such actions prior to initiation of
enforcement proceedings.
E. Recycled Water Rate. The rate charged for
recycled water shall be established by Ordinance
of the Board of Directors.
F. Certified Recycled Water Site Supervisor
Requirements.
1. Each Approved Recycled Water Use Site is
required to have a Certified Recycled Water
Site Supervisor. It is the responsibility of
the recycled water use site owner or property
designee to assure a Certified Recycled Water
Site Supervisor is assigned to the recycled
water use site.
2. Each approved recycled water use site shall
maintain and report annually proof of
Recycled Water Site Supervisor certification,
a current address, and a 24-hour emergency
contact phone number for the assigned
Recycled Water Site Supervisor on a form
approved by the Otay Water District. Failure
to report the prescribed Recycled Water Site
Supervisor information annually may result in
discontinuation of recycled water service to
the site.
3. Recycled Water Site Supervisors shall hold a
valid and current certification from a
Recycled Water Site Supervisor Certification
Training Course recognized by the San Diego
26-10
County Health Department and approved by Otay
Water District. Evidence of said
certification shall be available on site and
upon request by the District. Certification
alone does not constitute District approval.
Recertification of the Recycled Water Site
Supervisor is required every five years.
4. The Recycled Water Site Supervisor shall be
solely responsible for communications with
the property owner or property designee for
all on site recycled water issues.
5. Periodic inspection of the Approved Recycled
Water Use Site may be made by the District to
verify conformance with the approved Recycled
Water Use Permit. If at any time the Otay
Water District conducts an inspection of a
recycled water use site and the Recycled
Water Site Supervisor’s certification is
expired or it has been determined that the
recycled water use site has failed to meet
the requirements of the permit, recycled
water service to the site shall be
discontinued until the recycled water site is
brought back into compliance with the
approved Recycled Water Use Permit.
6. The District reserves the right to recommend
removal of a Recycled Water Site Supervisor
if it has been determined upon inspection
that the Recycled Water Site Supervisor’s
actions have placed the public at risk
through improper conduct, testing, repairs,
unapproved modifications, and/or reporting
with respect to an Approved Recycled Water
Use Site.
26.06 REGULATION OF WASTE DISCHARGE TO SEWERAGE SYSTEMS
A. Intent. The District recognizes that to maintain
adequate wastewater quality for water reclamation
treatment processes, and to protect public and
private property, restrictions may be required on
certain industrial, commercial and residential
waste discharges to a sewerage system that is
located within a designated tributary area of an
existing or planned reclamation facility.
B. Adopted Tributary Protection Measures. Waste dis-
charges to the sewerage system from any indus-
26-11
trial, commercial or residential source may be
restricted or prohibited upon a finding, following
a noticed public hearing, that the type or class
of discharge involved is capable of causing or may
cause substantial damage or harm to any sewage
treatment or reclamation facility or to any sig-
nificant user or users or potential user or users
of recycled water within an area which has been
planned for recycled water service. Prohibitions
for certain discharges and guidelines for accept-
ability of wastes are set forth in District Code
of Ordinances Sections 52.04, PROHIBITIONS AGAINST
DISCHARGE OF OBJECTIONABLE WASTES, which prohibits
discharge of certain items into the District sewer
system, including, but not limited to, brine dis-
charge from on-site self-regenerating water sof-
tener units; 52.05, GUIDELINES TO DETERMINE
ACCEPTABILITY OF WASTES; and 52.06, DISCHARGE OF
INDUSTRIAL WASTE.
26.07 SANCTIONS. In addition to the remedies
established under Division IV of this Code, the
following sanctions and remedies apply to
violations of the provisions of this Section.
A. Public Nuisance. Discharge of wastes or the use
of recycled water in any manner in violation of
this ordinance or of any permit issued hereunder
is hereby declared a public nuisance and shall be
corrected or abated as directed by the General
Manager. Any person creating such a public nui-
sance is guilty of a misdemeanor.
B. Injunction. Whenever a discharge of wastes or use
of recycled water is in violation of this ordi-
nance or otherwise causes or threatens to cause a
public nuisance, the District may seek injunctive
relief as may be appropriate to enjoin such
discharge or use.
C. Permit Suspension or Revocation. In addition to
any other provision of this Code or state statute
or rule authorizing termination of water service,
the General Manager may suspend or revoke a permit
issued hereunder if a violation of any provision
of this ordinance or the Rules and Regulations for
Recycled Water Use is found to exist or if a
discharge of wastes or use of recycled water
causes or threatens to cause a nuisance. If a
permit is revoked, the General Manager may, at its
discretion, issue the recycled water user a
temporary recycled water permit for up to 120 days
to allow service to continue while corrective
measures are completed.
26-12
D. Penalty. Any owner and/or operator who violates
this ordinance shall, for each day of violation,
or portion thereof, be subject to an
administrative fine as described in Section 72.05.
26.08 VALIDITY
If any provision of this Section 26 or the application
thereof to any person or circumstance is held invalid, the
remainder of Section 26 and the application of such provi-
sions to other persons or circumstances shall not be
affected thereby.
Attachment E
SECTION 27 REQUIREMENTS AND LIMITATIONS FOR OBTAINING
WATER SERVICE
27.01 REQUIREMENT FOR WATER/SEWER PERMIT AND PAYMENT OF
FEES, CHARGES, AND DEPOSITS
A. Requirement for Water/Sewer Permits. Water
meters shall not be installed nor water service furnished
until an application, in the form of a water/sewer permit,
has been executed by the customer at the District office.
B. Requirement for Payment of Fees, Charges, and
Deposits. Payment of all required fees, charges, and
deposits shall be made by the customer at the time the
water meter is purchased. A customer requesting water
service shall pay the fees, charges, and deposits as set
forth in Section 28 of this Code.
C. Requirement for a Building Permit. A customer
requesting permanent water service shall be required to
present a valid building permit for the property issued by
the appropriate governmental agency, except that a building
permit is not required by a customer requesting permanent
water service to: 1) install and maintain landscaping prior
to the construction of a building; 2) perform mass grading
operations; or 3) to satisfy conditions imposed by other
government agencies, including a single meter for grading
four lots or less which are part of the same parcel map.
Government agencies shall be exempt from the requirement of
presenting a valid building permit.
D. Requirement for a Service Lateral. The customer
requesting water service shall either have an existing
service lateral or purchase a new lateral installation at
the time of the meter purchase.
E. Commercial Parcels – 5,000 square feet or Larger
Irrigated Landscape. When a customer requests water
service on a parcel of land with irrigated landscape equal
to 5,000 square feet or more, a separate meter will be
required for irrigation purposes on the site.
F. Recycled Water Service Areas. In areas
designated as recycled water service areas, the customer
may be required to install a separate recycled water
service lateral and meter to supply irrigation to the
parcel.
G. Second Meter for Indoor Use. Any customer who
obtained a single meter prior to October 17, 1990, a second
meter for indoor use may be obtained, without paying water
capacity fees, San Diego County Water Authority fees, and
applicable zone charges on the second meter, if the
following criteria are met:
27-2
1. The additional meter is solely for the
purpose of isolating current domestic
(indoor) water use from that used for
outdoor landscaping. The additional meter
shall be on a separate lateral.
2. All costs of on-site plumbing changes,
including approved back-flow prevention
devices, will be the responsibility of the
customer.
3. The customer acknowledges that adding a
second meter will result in a second water
bill and associated monthly system fee.
4. The customer will be required to pay all
fees and charges prior to meter
installation.
H. Water Service Use Changes Resulting in Increased
System Utilization. The use of a water service shall be
limited to the type and size authorized by the original
water meter permit. The property owner shall make a
supplementary water permit application to the District
before adding or subtracting any additional equivalent
dwelling units; adding or subtracting buildings; modifying
existing buildings; or changing occupancy type. The
property owner shall be responsible for all additional
fees, as may be applicable resulting from the changes
included in the supplementary water permit application.
1. If the supplementary water permit
application requires a larger meter, the
property owner will be responsible for all
costs associated with the upsize of the
existing meter in the manner provided in
Section 33.05 paragraph C.
2. Periodic inspections of the premises may be
made by the District to verify conformance
with the approved permit. The District may
also perform periodic inspections if actual
use is greater than estimated use as
included in the original water meter permit.
If it is determined by periodic inspections
that the type and size authorized by the
original water meter permit has been
exceeded, the property owner will be
responsible for all costs associated with
the upsize of the existing meter in the
27-3
manner provided in Section 33.05 paragraph
C.
27.02 SIZE OF WATER METER
A water meter shall be sized to ensure that the
maximum demand (in gallons per minute) will not exceed 80%
of the manufacturer's recommended maximum flow rate, as
shown in Section 27.03. In no case shall the water meter
size be less than ¾-inch. The size of the water meter and
service lateral required for water service shall be
determined by the General Manager as follows:
A. Detached Single-Family Residential Dwelling Unit.
The customer may submit calculated maximum demand (in
gallons per minute), provided that maximum demand must be
no more than twenty four (24) gallons per minute for a ¾-
inch meter.
B. Apartments, Condominiums, Mobile Home Parks, and
other Multiple Family Residential Dwelling Units with
Individual Meters. The calculated maximum demand shall be
per Section 27.02A.
C. Business, Commercial, Industrial, Apartments,
Condominiums, Mobile Home Parks, and other Multiple-Family
Residential Dwelling Units. The customer shall submit
building plans signed by a licensed building architect.
The plans shall list the number of fixture units, the
parcel size (in acres), and the calculated maximum demand
(in gallons per minute) to be placed on each water meter.
D. Irrigation. The customer shall submit irrigation
plans signed by a licensed landscape architect. The plans
shall indicate the calculated maximum demand (in gallons
per minute) to be placed on each water meter and the total
area to be irrigated (in square feet). The plans must also
be in compliance with the requirements of Section 27.05.
E. Other. In the case of other types of service not
included above, the customer shall submit information as
requested by the General Manager. Any customer may request
and purchase a separate meter to isolate landscaping from
indoor use.
F. Requirement for Multiple Meters. The General
Manager may require multiple meters when it is in the best
interest of the District.
G. Phased Projects. Should the developer choose to
phase a multi-family project and determines the use of a
smaller meter is practical within the initial phase, they
must provide fixture unit calculations for review and
approval by the District for each phase of development,
including the build-out of the project. The developer
27-4
shall provide a letter to the District stating they
acknowledge the initial meter is temporary and they
understand that they must purchase a larger meter, paying
all applicable meter upsize fees when they connect future
phases to this system. At Plan Review and Submittal the
developer shall show fixture count and meter size for each
of the phases to final build-out.
27.03 MANUFACTURERS RECOMMENDED MAXIMUM FLOW RATE FOR
DISTRICT METERS
Customers are cautioned to control the rates of flow
of water through District meters. Operation of a meter at
flows in excess of the manufacturer's recommendations will
cause severe damage to operating parts. Rated capacities
for meters used in this District are as follows:
ORDINARY METERS
Meter Size Manufacturer's
Recommended Maximum Rate in U.S. Gallons
in Inches per Minute
3/4 30
1 50
1-1/2 100
2 160
3 500
4 1000
6 2000
8 3400
10 5000
27.04 RESALE OR DISTRIBUTION OF WATER
No customer may resell or redistribute any portion of
the water furnished by the District except as provided
below:
A. Use of Sub Meters for Resale or Redistribution of
Water. Owners or operators of mobile home parks,
apartments, condominium complexes, industrial complexes,
and land used for agricultural purposes may resell water
furnished by the District through the use of a sub metering
system under the following conditions:
1. Owners and operators shall comply with State
law (California Code of Regulations Section
4090) prohibiting any surcharge on the water
rate;
2. The water system on the private property
side of the master meter, including the sub
27-5
meters, shall be solely the responsibility
of the owner or operator; and
3. The owner or operator shall clearly
delineate on the bill that any cost
associated with the sub meters is a cost
imposed by the property owner or operator
and not by Otay Water District.
B. Ratio Utility Billing Systems. To the extent
permitted under law, owners or operators of multi-unit
structures where sub meters have not been installed may
elect to implement a Ratio Utility Billing System (RUBS) or
alternative billing system to determine proportionate
shares of water charges and bill tenants accordingly.
27.05 CONSERVATION AND LOCAL SUPPLY USE REQUIREMENTS
The requirements below apply to all new residential
and commercial developments or redevelopments. The
landscape requirements also apply to any re-landscaping
that is subject to review by the District, the County of
San Diego, City of Chula Vista, or the City of San Diego.
A. Indoor Fixtures and Appliances. All water
fixtures and appliances installed, including the ones in
the following list, must be high-efficiency:
• Toilets and urinals
• Faucets
• Showerheads
• Clothes Washers
• Dishwashers
“High-efficiency” means fixtures and appliances that
comply with the most efficient specifications under the EPA
WaterSense® or Energy Star programs,1 as in effect at the
time installation commences.
B. Landscape requirements. Only “Smart” irrigation
controllers2 may be installed and only low-water use plants
may be used in non-recreational landscapes. All landscapes
must also be designed and managed consistent with
requirements of the local agency within which the property
1 Certified EPA WaterSense® products, and Energy Star products, are at
least 20% more efficient than the applicable federal standards.
2 Smart Irrigation Controller means a controller that uses real time,
soil moisture or weather data to automatically adjust irrigation run-
times. Furthermore, to qualify as a Smart Irrigation Controller, the
device must be certified by the Irrigation Association and/or the EPA
WaterSense® program.
27-6
is located, be it the County of San Diego, the City of
Chula Vista, or the City of San Diego.
1. Installed smart irrigation controllers shall
be properly programmed/scheduled according
to the manufacturer’s instructions and/or
site specific conditions based on soil type,
plant type, irrigation type, weather, and/or
reference evapotranspiration data.
2. Two irrigation schedules shall be prepared,
one for the initial establishment period of
three months or until summer hardened, and
one for the established landscape which
incorporates the specific water needs of the
plants and turf throughout the calendar
year. The schedules shall be continuously
available on site to those responsible for
the landscape maintenance and posted at the
smart controller.
3. Any Covenants, Conditions, and Restrictions
(CC&Rs) pertaining to a new
subdivision/development shall not limit or
prohibit the use and maintenance of low
water use plant materials and the use of
artificial turf, and shall require property
owners to design and maintain their
landscapes consistent with applicable City
and County regulations.
4. Dedicated irrigation meters shall be
installed in:
• All parks and common areas with 5,000
square feet or more of irrigated
landscape; and
• Commercial sites with 5,000 square feet or
more of irrigated landscape
5. In compliance with Section 23.03 of this
Code of Ordinance, pressure regulators must
be installed when and where appropriate to
maximize the life expectancy and efficiency
of the irrigation system.
C. New commercial developments must install separate,
dual-distribution systems for potable and recycled water.
27-7
D. The requirements of this Section shall not be
interpreted in any way to limit the owner’s obligation to
comply with any other applicable federal, state, or local
laws or regulations.
Attachment F
SECTION 31 TEMPORARY WATER SERVICE
31.01 DEFINITION OF TEMPORARY SERVICE
Temporary water service is water service provided for a
limited period of time not to exceed 365 days, and used for
temporary purposes such as construction, hydrotesting water
systems, vegetation of slopes, and other uses noted in this
section. Temporary water service shall not be provided to
residential dwellings or commercial business enterprises which
are covered under Section 60 of this Code.
31.02 REQUIREMENT OF TEMPORARY METER FOR SERVICE
Temporary service may be provided after installation of a
temporary meter pursuant to a customer's written application for
such service. Temporary service by means of a "jumper" or other
unauthorized connection to the District water system is
prohibited and subject to penalties as set forth in Section 72.
A. Size and Location.
1. The size and location of temporary meters will be
determined solely by the District.
2. For temporary service from a fire hydrant, a meter of
at least 4" in size will be required. Only one 2½"
fire hydrant port per fire hydrant shall be occupied
by a temporary meter at one time.
B. Temporary water service from a fire hydrant shall be
limited to the following applications:
1. Filling of water trucks and drop tanks.
2. General construction requirements, such as backfill
and compaction, guniting and stuccoing, and block wall
building.
3. Flushing of storm drains and sewer lines.
4. Filling, hydrotesting, chlorination, and flushing of
newly constructed potable and reclaimed water lines.
5. Filling, flushing, hydrotesting, and the initial
operational coverage testing of reclaimed water
irrigation systems. Temporary service provided for
this application shall be limited to a maximum of 60
days.
31-2
6. Operation of landscape irrigation for the
establishment of vegetation on slopes or other planted
areas. Temporary service provided for this
application shall be limited to a maximum of 180 days.
Item 5 and 6 above shall require the installation by
the customer of a District approved and tested reduced
pressure backflow device prior to the temporary
service being established. The backflow device shall
be installed in plain view and within 3 feet of the
temporary hydrant meter.
C. Temporary service to construction trailers or other
temporary construction buildings may be provided as
follows:
1. Through a temporary meter connected to the 1 or 2 inch
service lateral for the lot the trailer is placed on.
2. Where Item 1 above is not possible, through a
temporary meter connected to appurtenances other than
a fire hydrant, such as a blow off.
3. Where either Item 1 or 2 above is not possible, from a
temporary 4 inch meter connected to a fire hydrant.
Service to construction trailers or other temporary
construction buildings shall require the installation by
the customer of a District approved and tested reduced
pressure backflow device prior to the temporary service
being established. The backflow device shall be installed
in accordance with District requirements.
D. If any unauthorized connection, disconnection or relocation
of a temporary meter, or other connection device is made by
other than District employees, District may discontinue
further water service to the entire project and impose
penalties as set forth in Section 72.
E. Extensions to the time limits referenced in this section
may be made by the General Manager. Requests for time
extensions shall be made by the customer in writing.
31.03 FEES AND CHARGES FOR TEMPORARY METERS
A. Temporary Service. Temporary water service shall be
furnished to the property owner or the owner’s authorized
agent only and shall be provided under the following
conditions:
31-3
1. Requirement of Deposit. At the time application is
made for temporary service, the customer shall deposit
with the District the amount set forth in Appendix A,
31.03 A.1.
2. Delinquency. No temporary meters shall be furnished
to any person with a delinquent account with the
District.
3. Refund of Deposit or Additional Payment. Upon
cancellation or termination of the temporary service,
the District will refund the amount of deposit
remaining after making the following deductions:
a) cost of installing, moving, and removing the
meter;
b) cost of repairing or replacing the meter, fire
hydrant, and/or any fittings damaged or lost
while in use; and
c) unpaid charges for water used or other applicable
charges.
4. Temporary Meter Set-up & Removal. The charges to set-
up and remove a temporary meter are set forth in
Appendix A, 31.03 A.4.
5. Temporary Meter Move Fee. If a meter needs to be
moved from one location to another see Appendix A.,
31.03 A.5.
B. Rates for Temporary Service. The minimum category of
service for Temporary Water Service from a hydrant shall be
a meter size of 4 inches. Payment for temporary water
service shall be in accordance with rates and charges set
forth in Section 25.03
31.04 PAYMENT OF CAPACITY, NEW WATER SUPPLY, AND ANNEXATION FEES FOR
TEMPORARY METERS
A. Customers, whose property has been annexed into an
Improvement District, may elect to pay the capacity, new
water supply and annexation fees in addition to the deposit
amount shown in Appendix A, 31.03.A.1.
B. Capacity, new water supply and annexation fees for this
type of temporary service shall be calculated in accordance
with Sections 9 and 28.
31-4
C. Payment for this type of temporary service shall be in
accordance with the rates and charges set forth in Section
25.03 and based on water use type.
D. Customers electing this type of temporary service shall be
credited the number of equivalent dwelling units they have
previously purchased when the meter(s) is returned to the
District. The credit shall be applicable to permanent
meters purchased within the same subdivision or development
where the temporary meter was used.
Attachment G
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject
REQUIREMENT OF APPROVAL FOR A PRIVATE
LATERAL
Policy
Number
Date
Adopted
Date
Revised
10 10/15/84 4/06/16
Purpose
To provide conditions for waiver of District ordinances that will
authorize use of a private lateral (also known as a "spaghetti line")
for water or sewer service.
Background
The District often receives requests from owners of property for
permission to use a private lateral instead of extending a District
water or sewer main. If it has been determined that it is not practical
or feasible to extend a main, the District will consider approval of the
use of a private lateral.
Policy
When an application is made for water or sewer service, together with a
request for permission to use a private lateral, District Engineers will
make an evaluation to determine 1) whether District facilities can or
should be extended or 2) whether a private lateral should be used. The
General Manager, or his designee, is hereby authorized to make the
determination on whether the existing District line shall be extended in
accordance with District Ordinances or whether use of a private lateral
will be permitted.
If it is determined that it is not practical to extend District water
facilities and a private lateral for water service should be permitted,
District Engineers shall recommend the size and type of lateral to be
connected to the District water system to assure adequate water service
to the property.
If it is determined that it is not practical to extend District sewer
facilities and a private lateral for sewer service should be permitted,
District Engineers shall recommend the size and type of lateral to be
connected to the District sewer system.
An Agreement for Use of a Private Lateral (“Private Lateral Agreement”)
associated with the property shall be executed by the property owner(s)
and the District prior to the start of the construction of a private
lateral. The Private Lateral Agreement shall also be recorded with the
property. All costs associated with a private lateral will be the
responsibility of the property owner. Easements or rights-of-way
required for the private lateral shall also be the responsibility of the
property owner.
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: April 6, 2016
PROJECT: Various DIV. NO. ALL
SUBMITTED BY: Kent Payne, Purchasing and Facilities Manager
APPROVED BY:
Adolfo Segura, Chief, Administrative Services
German Alvarez, Assistant General Manager
Mark Watton, General Manager
SUBJECT: AMEND THE DISTRICT’S PURCHASING MANUAL TO IDENTIFY ADDITIONAL
GOODS AND SERVICES THAT THE GENERAL MANAGER OR HIS/HER DESIGNEE
IS AUTHORIZED TO PURCHASE OVER AND ABOVE HIS/HER DELEGATED
PURCHASING AUTHORITY
GENERAL MANAGER’S RECOMMENDATION:
That the Board approve an amendment to the District’s Purchasing Manual
Section 7.2.8, “Board Authorized Purchases Exceeding the General
Manager’s Authority”, as identified in “Attachment B” in order to codify
current practices and to streamline the procurement of annual service
and maintenance agreements for Board adopted technologies,
infrastructure and services.
COMMITTEE ACTION:
See “Attachment A”.
PURPOSE:
To request that the Board amend the District’s Purchasing Manual as
presented in “Attachment B” in order to codify current practices and to
streamline the procurement of annual service and maintenance agreements
for Board adopted technologies, infrastructure and services.
2
ANALYSIS:
The Board of Directors establishes the operational guidelines and
procedures with respect to purchasing materials, equipment, and
services necessary to conduct the District’s business including items
that the General Manager (GM) or his/her Designee is authorized to
purchase and which exceed the GM’s delegated purchasing authority.
These procedures are defined and published in the District’s Purchasing
Manual.
As a normal course of business, the manual is reviewed periodically and
changes are recommended that are intended to improve the operation of
the District.
Board Authorized Purchases Exceeding the General Manager’s Authority:
Sections 7.2.8 identifies a list of goods and services essential to the
operation of the District and authorizes the GM to purchase these goods
and services above the GM’s purchasing authority. Currently these items
include utilities, water, temporary labor, fuel, chemicals and gases.
Codify Current Practices
Sewage Transportation and Processing – The District budgets over one
million dollars annually for the transportation and treatment of sewage
by and to the County and City of San Diego. Given that there are
currently no alternatives for procuring these services, staff
recommends that “Sewage Transportation and Processing” be added to the
list in Section 7.2.8, Subsection “a”.
Board Adopted Technologies and Infrastructure
Water Meters – Water meters generate revenue for the business end of
the District’s services and are critical to the financial health of the
District, as it meets its obligations to the community it serves. In
2005, the Board adopted Master Meter’s proprietary automated meter
reading technology along with its registers and meters smaller than
three inches. While the cost of a single meter does not exceed the GM’s
authority, discounted bulk Master Meter and multiple large (3 inches
and above) meter purchases can and do exceed the GM’s authority. Staff,
therefore, recommends that “Water Meters” be added to the list in
Section 7.2.8, subsection “a”.
Service and Maintenance Agreements – The Board has adopted various
technologies and infrastructure including a Tyler ERP system, ESRI’s
GIS technologies, Cityworks asset management, and other enterprise
systems and services all of which have limited, territorial, and/or
3
proprietary service and maintenance options. In that these expenditures
are included in the annual Board approved budget, staff recommends that
“Service and maintenance for Board adopted technologies and
infrastructure” as identified in “Attachment B” be appended to the list
in Section 7.2.8, subsection “a”.
Board Adopted Employee Benefits
Medical Service Benefits – The District provides medical benefits to
its employees. These benefits are generally defined and established
through the negotiated collective bargaining agreement or by
direction of the Board. In 2007, the District conducted an extensive
review of several medical plans and through Board approval
implemented employee medical through the pooled Special District Risk
Management Authority (SDRMA), one of the largest health programs for
Public Agencies. The plan at the time, was that by joining a pooled
medical program, the District would be able to stabilize and contain
the District’s medical rates over the long run, and thereby maintain
membership for an extensive period of time. The rates have been cost
effective and have been compared to medical trend increases as well
as the CalPERS Medical pooled plan and the rates have been managed
very well by SDRMA administered in conjuction with the California
State Association of Counties (CSAC), as identified in “Attachment B”
be appended to the list in Section 7.2.8, subsection “a”.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
None.
STRATEGIC GOAL:
This action supports the District’s goal to ensure financial health
through formalized policies, prudent investing, and efficient
operations.
LEGAL IMPACT:
None.
Attachments: Attachment A – Committee Action Report
Attachment B – Proposed Additions to Section 7.2.8
ATTACHMENT A
SUBJECT/PROJECT:
AMEND THE DISTRICT’S PURCHASING MANUAL TO IDENTIFY
ADDITIONAL GOODS AND SERVICES THAT THE GENERAL MANAGER OR
HIS/HER DESIGNEE IS AUTHORIZED TO PURCHASE OVER AND ABOVE
HIS/HER DELEGATED PURCHASING AUTHORITY
COMMITTEE ACTION:
The Finance, Administration, and Communications Committee
reviewed this item at a meeting held on March 17, 2016 and the
following comments were made:
Staff regularly reviews current purchasing practices and,
through consultation with other departments, is recommending
the addition of five (5) items to Subsection “a” of Section
7.2.8, Board Authorized Purchases Exceeding the General
Manager’s Authority, of the District’s Purchasing Manual to
reflect current practices.
The five items to be added to Subsection “a” are:
Item No. 6: “Sewage Transportation and Processing” –
This is similar in nature to utilities and water
purchases which are authorized under this section. These
services are only available from one source each,
transportation through the County’s infrastructure and
processing at the City’s treatment plant. The District
budgets over $1 million annually for these services and
staff is recommending that the procurement of these
services be codified under Section 7.2.8, Subsection “a”.
Item No. 7: “Water Meters” – This will authorize the
General Manager to purchase, when necessary, bulk
quantities of Master Meter registers and meters which
operate only with Master Meter’s proprietary AMR
technology. As noted in the staff report, no single
meter exceeds the General Manager’s authority, however,
in order to take advantage of the largest discounts, bulk
purchases exceeding his authority are necessary from
time-to-time.
Items No’s 8 and 9: “Service and Maintenance” - This
authorize the purchase of annual maintenance and service
agreements for the Board adopted ERP and GIS
technologies. The current systems are proprietary and
are supported only by Tyler Technologies and ESRI
respectively.
Item No. 10: “Medical Service Benefits” – This
authorizes the continued purchase of Medical Service
Benefits through SDRMA. SDRMA is a pooled services
organization which actively manages the benefits offered
to member districts. In addition, the District, through
its Brokerage and Consulting Services provider,
continually monitors the market to confirm that rates
remain competitive and cost effective.
Staff indicated, in response to an inquiry from the Committee,
that the General Manager has the authority to make multiple
purchases up to his signing authority ($50,000) that exceed
individual budget line items, but the expenditures cannot
exceed the total fiscal year budget. The Committee requested
that this be stated within the Purchasing Manual. The new
proposed language is noted in Attachment B.
Upon completion of the discussion, the Committee supported staffs’
recommendation with the addition of language within the Purchasing
Manual that limits the General Manager’s authorized expenditures
to not exceed the overall fiscal year budget. The Committee
suggested presentation of this item to the full board on the
consent calendar.
ATTACHMENT B
SUBJECT/PROJECT:
AMEND THE DISTRICT’S PURCHASING MANUAL TO IDENTIFY
ADDITIONAL GOODS AND SERVICES THAT THE GENERAL MANAGER OR
HIS/HER DESIGNEE IS AUTHORIZED TO PURCHASE OVER AND ABOVE
HIS/HER DELEGATED PURCHASING AUTHORITY
CURRENT LANGUAGE:
7.2.8 Board Authorized Purchases Exceeding the General Manager’s Authority:
a. The General Manager or his/her Designee is authorized to exceed his/her delegated
purchasing authority and purchase the following goods and services without regard to
limits on the amount of delegated authority under Section 2 of the Code of Ordinance:
1. Gas and electric utility for the operation of the District
2. Water
3. Temporary labor services
4. Chemicals and gasses for the treatment of potable and recycled water.
5. Fuel, gasoline and diesel
RECOMMENDED ADDITIONS:
7.2.8 Board Authorized Purchases Exceeding the General Manager’s Authority:
a. The General Manager or his/her Designee is authorized to exceed his/her delegated
purchasing authority under Section 2 of the Code of Ordinance and purchase the following
goods and services without regard to limits on the amount of delegated authority under
Section 2 of the Code of Ordinance Board approval so long as the overall Board Approved
District Budget is not exceeded:
1. Gas and electric utility for the operation of the District
2. Water
3. Temporary labor services
4. Chemicals and gasses for the treatment of potable and recycled water.
5. Fuel, gasoline and diesel
6. Sewage Transportation and Processing
7. Water Meters
8. Service and maintenance of the District’s Board adopted sole source Enterprise
Resource Planning (ERP) System, Tyler Eden
9. Service and maintenance of the District’s Board adopted sole source Geographic
Information System, Environmental Systems Research Institute (ESRI)/GIS
10. Medical Service Benefits provided by Special District Risk Management Authority
(SDRMA).
STAFF REPORT
TYPE MEETING: Regular Board
MEETING DATE: April 6, 2016
SUBMITTED BY:
Rita Bell
Finance Manager
PROJECT: DIV. NO. All
APPROVED BY:
Joseph R. Beachem, Chief Financial Officer
German Alvarez, Assistant General Manager
Mark Watton, General Manager
SUBJECT: A New Five-year Sewer Billing Services Agreement with the City
of Chula Vista with Five Additional One-year Optional Terms
GENERAL MANAGER’S RECOMMENDATION:
That the Board authorize the General Manager to enter into a new
five-year sewer billing services agreement with the City of Chula
Vista with five additional one-year optional terms.
COMMITTEE ACTION:
See Attachment A.
PURPOSE:
To enter into a new sewer billing services agreement with the City of
Chula Vista.
ANALYSIS:
Since May of 1981 the District has agreed to collect sewer service
charges from all of its water customers who receive sewer service
from the City of Chula Vista (City). Over time, several agreements
between the City and the District have been in place for sewer
billing services.
Beginning with the December of 1995 agreement, the City and the
District added numerous obligations that emphasized cooperation and
planning between the two agencies. The term of the agreement was 20
years. The City and the District have chosen to let the old
agreement expire on June 30, 2016, as many of the outstanding issues
such as growth and development have since been resolved. The
proposed agreement, if approved by the Board, is for the only
remaining ongoing issue which is sewer service billing.
The billing rate in the 1995 agreement was $0.50 per bill. In
November of 2004, the City and the District agreed, due to cost
increases in providing this service that the billing rate would
increase to $1.03. The billing rate was further increased from $1.03
to $1.05 in November of 2015, reflecting the increase in the December
2014 San Diego Consumer Price Index (CPI).
The proposed agreement defines the sewer billing services to be
provided with a term of five years with five additional one-year
extensions. This agreement also proposes that the billing rate of
$1.05 be automatically increased or decreased each July 1st, based on
changes in the prior December’s San Diego CPI.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
The annual revenue for sewer billing services will be approximately
$383,000.
STRATEGIC GOAL:
The District ensures its continued financial health through long-term
financial planning.
LEGAL IMPACT:
None.
Attachments:
Attachment A - Committee Action
Attachment B – Chula Vista Sewer Billing Agreement
Exhibit 1 – Sample Data
ATTACHMENT A
SUBJECT/PROJECT:
A New Five-year Sewer Billing Services Agreement with the
City of Chula Vista with Five Additional One-year Optional
Terms
COMMITTEE ACTION:
The Finance, Administration, and Communications Committee reviewed
this item at a meeting held on March 17, 2016 and the following
comments were made:
Staff is requesting that the Board approve a new five-year sewer
billing services agreement with the City of Chula Vista with five
additional one-year optional terms.
Staff reviewed the information within the staff report:
- The District has been billing and collecting sewer service
charges for the City of Chula Vista customers since 1981.
- The agreement with the City of Chula Vista was last negotiated
in 1995 and was for a 20-year period. This agreement set the
billing rate and obligations between Otay WD and the City of
Chula Vista regarding growth and development.
- It is proposed that the 1995 agreement be allowed to expire on
June 20, 2016 as many of the obligations with regard to growth
and development have been resolved.
The new proposed agreement would be for the provision of billing
services only. The rate would be set at $1.05 per bill and would be
increased or decreased each July 1st based on changes in the San
Diego Consumer Price Index (CPI) as recorded in the prior December.
The annual revenue for the billing services is approximately
$383,000 which is offset by the costs incurred by the District to
bill, collect and respond to/refer customers to the City of Chula
Vista.
The City of Chula Vista will be presenting the agreement to their
Council on April 5, 2016.
In response to an inquiry from the Committee, staff indicated that
the major components of the $1.05 billing rate is the cost for
postage, bill printing and payment processing.
Upon completion of the discussion, the Committee supported staffs’
recommendation and presentation to the full board on the consent
calendar.
Stutz Law San Diego/4344/2/K/S0280672.DOCX
AGREEMENT TO PROVIDE CUSTOMER WATER CONSUMPTION DATA AND
SEWER BILLING SERVICES
This agreement (“Agreement”) is made and entered into as of , 2016 by and between
Otay Water District, a Municipal Water District organized and existing pursuant to Water Code Section
71000 et seq, (hereinafter referred to as “Otay”) and the City of Chula Vista, a municipal chartered
corporation (“City”). Otay and the City are collectively referred to herein as the “Parties.”
WHEREAS, the City provides sewer collection services to property located within its jurisdictional
boundaries; and
WHEREAS, the rates for the City’s sewer service fees are structured, in part, on the basis of a customer’s
metered water use and certain assumptions regarding the volume of water returned to the sewer system;
and
WHEREAS, Otay provides water service to properties located within Otay’s jurisdictional boundaries; and
WHEREAS, the City has requested that Otay provide water consumption data for all properties served by
Otay within the jurisdictional boundaries of City and that Otay prepare the calculation of customers’ sewer
service fees (based on a formula provided by the City) in order for the City to receive the sewer service fees
for its sewer customers; and
WHEREAS, the City has requested that Otay provide billing and collection services for all properties
served by Otay within the jurisdictional boundaries of City (“City Sewer Customers”) in order for the City
to receive the sewer service fees for its sewer customers; and
NOW, THEREFORE, the Parties hereto agree as follows:
1. Services.
1.1. On an annual basis Otay will provide water consumption data for all properties served by Otay
within the jurisdictional boundaries of the City (“Water Consumption Data File”) using the
mutually agreed upon standard data file format. (A sample of the data file format is attached as
Exhibit 1)
1.1.1. The Water Consumption Data File will contain data for the period November through April,
and will calculate the lowest two consecutive months.
1.1.2. Otay will provide the Water Consumption Data File in an accurate manner and within one
month of receipt of the last City Sewer Customer’s meter reading for the month of April,
using reasonable, industry-standard methods and process.
1.2. On a monthly basis Otay will perform the services of billing and collection sewer fees for the City.
1.2.1. The City will provide to Otay, no later than June 1st of each year, the rates and formulas to
be used by Otay to calculate the fees to be billed to City Sewer Customers.
Attachment B
Stutz Law San Diego/4344/2/K/S0280672.DOCX
1.2.2. Otay will calculate the fees to be charged to City Sewer Customers utilizing the fee rates and
formulas provided by the City (“Sewer Fees”). Otay does not warranty the accuracy of the
data or formulas provided by the City.
1.2.3. Otay will include Sewer Fees in City Sewer Customer’s water bills each month.
1.2.4. The City shall be responsible for notifying Otay of any new customers or changes to customer
profiles, such as sewer strength for commercial customers. Every two months, Otay will remit
to the City billed sewer fees with the payment being due the last Monday of the month
subsequent to the two months of billing (ex. Sewer fees billed in July and August will be
remitted by the last Monday in September).
1.3. The City agrees that the water consumption data provided by Otay and the Sewer Fees are
confidential and may only be used for activities related to billing for sewer services or if required
by statute or government regulation. The water consumption data and Sewer Fees provided by
Otay must not be used for any other purposes.
1.4. Otay does not warranty the accuracy of the water consumption data or the calculation of the Sewer
Fee based on the formula provided by the City.
2. Term.
The term of this Agreement shall be from the date first stated above, and will continue in effect
until June 30, 2021. The Agreement may be extended by mutual agreement for five additional one-
year terms with an amendment to the Agreement to be executed by June 30th of the preceding fiscal
year.
3. Payment.
3.1 Otay shall deduct a per-account charge (“Service Fee”) from each remittance of collected
Sewer Fees it makes to the City. The Service Fee will be based on the number of accounts
for which Otay provides water consumption data and billing services to the City. The
Service Fee represents Otay’s costs to provide water consumption data to the City and to
perform billing and collection services for Sewer Fees for the City. The initial Service Fee
shall be $1.05 per account per month.
3.2 The Service Fee shall be adjusted from a starting figure of $1.05 per account in December
2015 dollars, each year thereafter on July 1 of each year, in accordance with any increase
or decrease in the San Diego Consumer Price Index. Any change shall be memorialized
by Otay sending a letter to the City which will include an updated cost per account. Said
letters shall be incorporated herein by reference and become part of this Agreement.
4. Uncollectible Accounts.
The City shall be solely responsible for risk of loss associated with uncollectible accounts, up to
the total amount of Sewer Fees billed. Otay shall apply payments to water accounts first.
Stutz Law San Diego/4344/2/K/S0280672.DOCX
5. Termination.
Either party may terminate this Agreement with ninety (90) days written notice. In the event of
termination of this Agreement, payment to Otay will be made for the above-referenced fees and
costs for the current fiscal year to the date of termination. Notice of termination shall be provided
in accordance with the provisions of Section 9 below.
6. Indemnification.
6.1 Each Party shall be responsible for the willful misconduct and negligent acts or omissions
of its officers, directors, agents, employees, and subcontractors. Each Party shall
indemnify, hold harmless, and defend the other from and against all claims, demands, and
liabilities for bodily injury, property damage, or other damages caused by the willful or
negligent act or omission of the indemnifying party or its officer, directors, agents,
employees or subcontractors.
6.2 The City hereby indemnifies, holds harmless and defends Otay and Otay’s officers,
directors, agents, employees, and subcontractors from and against all claims, demands, and
liabilities for bodily injury, property damage, or other damages arising out of the City’s
business decisions relating to, or use of, the water consumption data provided by Otay.
7. Integration.
This Agreement, including any and all exhibits to it, represent the entire understanding of both
Parties as to those matters contained in it, and supersedes and cancels any prior oral or written
understandings, promises or representations with respect to those matters covered in it. This
Agreement may not be modified or altered except in writing signed by both Parties, except as
provided for herein related to notice of increase of the Service Fee as provided for in Paragraph 3
above.
8. Laws, Venue, and Attorneys’ Fees.
This Agreement shall be interpreted in accordance with the laws of the State of California. The
Parties agree that if any dispute shall arise in relation to this Agreement, they will attempt to resolve
such dispute informally, in good faith. If such good faith informal resolution does not resolve the
issue, the Parties agree that the matter will be directed to the General Manager/City Manager of
each Party for another good faith attempt at resolution. If that attempt does not resolve the issue,
the Parties agree to mediation under the rules of the American Arbitration Association or any other
neutral organization agreed upon before having recourse in a court of law. Any agreements
resulting from mediation shall be documented in writing by all Parties. All mediation results shall
be “non-binding” and inadmissible for any purpose in any legal proceeding, unless all Parties
otherwise agree in writing. If mediation is not successful, and an action is brought to interpret or
enforce any term of this Agreement, the action shall be brought in a state or federal court situated
in the County of San Diego, State of California.
Stutz Law San Diego/4344/2/K/S0280672.DOCX
9. Notice.
Termination notice, proposed amendments to this Agreement, or any other notices required herein
will be delivered by United States Post Office, certified mail, and addressed to:
Otay Water District
Kevin Koeppen
2554 Sweetwater Springs Blvd.
Spring Valley, CA 91978-2004
kevin.koeppen@otaywater.gov
City of Chula Vista
Roberto Yano
276 Fourth Avenue
Chula Vista, CA 91910
ryano@chulavistaca.gov
Any notice or instrument required to be given or delivered by this Agreement may be given or
delivered by regular or electronic mail addressed to the designated representative.
10. Severability.
In the event any one of the provisions of this Agreement shall for any reason be held invalid, illegal
or unenforceable, the remaining provisions of this Agreement shall be unimpaired, and the invalid,
illegal or unenforceable provision(s) shall be replaced by a mutually acceptable provision, which
being valid, legal and enforceable, comes closest to the intention of the parties underlying the
invalid, illegal or unenforceable provision.
11. Assignment.
In no event shall this Agreement be assigned by either Party without first obtaining the prior written
consent of the other Party.
12. Waiver.
No covenant, term or condition of this Agreement shall be deemed to be waived by any party hereto
unless such waiver is in writing and executed by the party making the waiver. No waiver of any
breach of any of the terms, covenants, or conditions of this Agreement shall be construed or held
to be a waiver of any succeeding or preceding breach of the same or any other term, covenant or
condition contained herein.
13. Execution of Agreement.
This Agreement shall not be deemed to have been accepted and shall not be binding upon either
Party until duly authorized officers of both parties have executed it. This Agreement, including
any and all exhibits to it, represents the entire understanding of both Parties as to those matters
contained in it, and supersedes and cancels any prior oral or written understandings, promises or
representations with respect to those matters covered in it. This Agreement may not be modified
or altered except in writing, signed by both Parties.
Stutz Law San Diego/4344/2/K/S0280672.DOCX
IN WITNESS WHEREOF, the Parties hereto have executed this agreement as of the date first written
above.
Otay Water District City of Chula Vista
Approved:
By: By:
Mark Watton, General Manager Mary Casillas-Salas, Mayor
Attest:
Susan Cruz, Board Secretary Donna Norris, City Clerk
Approved as to form:
General Counsel
Otay Water District
Glen R. Googins, City Attorney
City of Chula Vista
Exhibit 1
201,164.2530,480 30,309 361,171.00 1,622,600.70 1,421,436.45 2,193.50
1,145.50 178,636.30
TOTALS Accounts
Billed
Service
Locations
Water
Used
Sewer
Charged
Base
Charged
Service
Units
Fixed Svc
Charge
swcv75 29,262 29,094 264,947.00 1,212,821.52 1,034,185.22
70.00 780.80
swcv15 1 1 7.00 32.37 26.27 0.00 6.10
swcv10 128 128 2,294.00 7,283.81 6,503.01
1.00 6.10
scvr75 143 143 1,092.00 3,825.49 2,953.19 38.00 872.30
scvr10 1 1 5.00 22.66 16.56
1.00 238.92
scvm75 7 7 71.00 430.71 388.01 4.00 42.70
scvm30 4 4 1,014.00 5,499.65 5,260.73
11.00 150.00
scvm20 13 13 2,221.00 11,867.18 11,452.22 7.00 414.96
scvm15 15 15 2,194.00 11,580.68 11,430.68
59.00 396.50
scvm10 14 14 311.00 1,831.75 1,690.77 11.00 140.98
scvl75 65 64 474.00 2,384.18 1,987.68
4.00 298.65
scvl60 1 1 8.00 461.02 361.53 1.00 99.49
scvl40 5 5 631.00 3,166.48 2,867.83
91.00 3,511.20
scvl30 7 7 1,931.00 8,468.79 8,050.68 6.00 418.11
scvl20 110 110 8,686.00 36,877.87 33,366.67
60.00 644.48
scvl15 64 64 3,401.00 14,398.21 13,118.21 57.00 1,280.00
scvl10 64 64 1,256.00 5,738.28 5,093.80
0.00 59.73
scvh75 3 3 50.00 430.29 411.99 2.00 18.30
scvh30 1 1 11.00 180.62 120.89
14.00 340.00
scvh20 18 17 2,601.00 21,664.14 21,089.58 14.00 574.56
scvh15 17 17 1,007.00 8,595.86 8,255.86
2.00 377.58
scvh10 9 9 210.00 1,844.65 1,754.02 8.00 90.63
scmr80 2 2 844.00 3,796.26 3,418.68
5.00 497.30
scmr75 14 14 165.00 668.53 583.13 14.00 85.40
scmr60 5 5 3,982.00 14,075.85 13,578.55
14.00 1,254.33
scmr40 49 49 32,277.00 131,128.95 128,202.18 38.00 2,926.77
scmr30 21 21 6,456.00 26,808.42 25,554.09
124.00 1,250.00
scmr20 119 119 12,966.00 47,077.63 43,279.15 114.00 3,798.48
scmr15 125 125 5,892.00 22,787.16 21,537.16
Service
Units
Fixed
Charge
scmr10 194 194 4,167.00 16,851.69 14,898.11 278.00 1,953.58
ChulaVistaSewerMthSum Chula Vista Sewer Summary Report For Month Of 12/2015
Otay Water District01/21/2016 15:12
Fee
Code
Account
s
Bill d
Service
Locations
Water
Used
Sewer
Charged
Base
Charge
STAFF REPORT
TYPE MEETING: Regular Board
MEETING DATE: April 6, 2016
SUBMITTED BY:
Mark Watton,
General Manager
PROJECT: Various DIV. NO. ALL
APPROVED BY:
Mark Watton, General Manager
SUBJECT: Local Agency Formation Commission (LAFCO) Special Districts
Run-off Election for 2015-2016
GENERAL MANAGER’S RECOMMENDATION:
That the Board consider casting the District’s vote in LAFCO’s Special
Districts 2015-2016 Run-off Election for an Alternate District Member
on LAFCO’s Commission.
PURPOSE:
To present for the Board’s consideration the run-off ballot for the
election of an Alternate District Member on LAFCO’s Commission.
ANALYSIS:
LAFCO held elections for positions on their Commission and Special
Districts Advisory Committee in February 2016. Because none of the
candidates running for the Alternate District Member position received
a majority of the votes, per LAFCO’s election rules, a run-off election
must be held for the top two candidates. Ms. Judy Hanson, Leucadia
Wastewater District, and Mr. Dennis A. Sanford, Rainbow Municipal Water
District, are the candidates in the run-off election.
LAFCO’s correspondence regarding the LAFCO run-off election (Attachment
A) and the ballot for the run-off election (Attachment B) are attached.
Also attached is a letter from Leucadia Wastewater District seeking the
District’s support of Ms. Judy Hanson in the election (Attachment C).
The ballot must be submitted to LAFCO by June 3, 2016.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
None.
STRATEGIC GOAL:
Participating would support the strategic goal of maintaining effective
communications with other cities, special districts, State and Federal
governments, community organizations and Mexico.
LEGAL IMPACT:
None.
Attachments:
Attachment A: LAFCO Correspondence
Attachment B: LAFCO Ballot
Attachment C: Leucadia Wastewater District’s Request for
Support of their Candidate
9335 Hazard Way • Suite 200 • San Diego, CA 92123
(858) 614-7755 • FAX (858) 614-7766
San Diego Local Agency Formation Commission Website: www.sdlafco.org
Chairman
Bill Horn
County Board of
Supervisors
Vice-Chairman
Sam Abed
Mayor
City of Escondido
Members
Dianne Jacob
County Board of
Supervisors
Andrew Vanderlaan
Public Member
Lorie Zapf
Councilmember
City of San Diego
Lorraine Wood
Councilmember
City of Carlsbad
Jo MacKenzie
Vista Irrigation District
Vacant
Special District
Alternate Members
Greg Cox
County Board of
Supervisors
Chris Cate
Councilmember
City of San Diego
Racquel Vasquez
Councilmember
City of Lemon Grove
Ed Sprague
Olivenhain Municipal
Water District
Harry Mathis
Public Member
Executive Officer
Michael D, Ott
Legal Counsel
Michael G, Colantuono
March 25, 2016
TO: Independent Special Districts of San Diego County
FROM : Executive Officer
Administrative Assistant
SUBJECT: 2015-2016 RUN-OFF Special Districts Election
On March 4, 2016, the independent special districts were notified by
letter that a run-off election would be required for the alternate special
district member position on the Local Agency Formation Commission
(LAFCO). A run-off election between the two top vote getters is
necessary per the election rules, because none of the four candidates
that participated in the recent election received a majority of the votes
cast. Judy Hanson of the Leucadia Wastewater District received 15
votes; Dennis Sanford of the Rainbow Municipal Water District received
9 votes; Mark Robak of the Otay Water District received 5 votes and Joel
Scalzitti of the Helix Water District received 4 votes.
An approximate ten week time period will be provided for the run-off
election for the two top vote getters (Judy Hanson and Dennis Sanford),
commencing on March 25, 2016. The run-off election will be held by
mailed ballot with a June 3, 2016 due date for the return of ballots. The
top vote getter must again receive a· majority of the votes cast and the
installation is tentatively scheduled for the August 1, 2016 LAFCO
meeting.
Special District Election Ballots and Vote Certification forms on which to
record the votes are attached (Attachment 1 ). A list of the eligible
independent special districts is provided for your convenience in label
format (Attachment 2). A summary of the nominations and copies of
Nomination Forms are also attached (Attachment 3).
Ballots without a valid authorized signature, or ballots cast for more
than the indicated number of positions will be disregarded.
Independent Special Districts
Page2
March 25, 2016
The ballots should be considered by your full district board. As stated in the previous
ballot materials, State Law and the Selection Committee Rules require a district's vote
to be cast by its presiding officer, or an alternate member of the legislative body
appointed by the other members. Therefore, the certification form has been
incorporated with the ballot forms to be signed by the board member who has been
designated to cast your district's votes. A ballot received without a signed
certification form will not be counted .
Write-in candidates are permitted, and spaces have been provided for that purpose.
The deadline for receipt of the ballots by LAFCO is June 3, 2016. The Selection
Committee Rules require that marked ballots be returned by certified mail, return
receipt requested. Facsimile (FAX) ballots and certification forms will be accepted, !f
necessary to meet the ballot deadline, but originals must be submitted as soon as
possible thereafter.
The Selection Committee Rules stipulate that a majority of the districts shall constitute a
quorum for the conduct of committee business. There are 61 independent special
districts in San Diego County; therefore, a minimum of 31 ballots must be received to
certify that a legal election was conducted. The ballots will be kept on file in this office,
and may be inspected, upon request.
Please contact me or Tamaron Luckett at (858) 614-7755 if you have any questions. ~~ ~~~~WI-~ TAMARON R. L~~~~~,,
Executive Officer Administrative Assistant
MDO:TRL!trl
Attachments
(1) Special District Election Ballots and Vote Certification Run-Off Form
(2) Independent Special District List
(3) Independent Special District Summary of Nominations and Copies of Nomination Forms
*
2015-2016 RUN-OFF SPECIAL DISTRICTS ELECTION
BALLOT and VOTE CERTIFICATION
FOR ALTERNATE LAFCO SPECIAL DISTRICT MEMBER
VOTE FOR ONLY ONE
Judy Hanson
(Leucadia Wastewater District)
Dennis A. Sanford
(Rainbow Municipal Water District)
Write-In
(Print Name)
Attachment 1
[ ]
[ ]
[ ]
I hereby certify that I cast the votes of the _______________ _
(Name of District)
at the 2015-2016 Special Districts Selection Committee Election as:
the presiding officer, or**
the duly-appointed alternate board member.**
(Print Name)
(Signature)
(Title)
(Date)
**The ballot and vote certification form must be signed by the board member who has been
designated to cast your district's votes. A ballot received without a signed certification form
will not be counted.
* = Nominating Committee's Recommendation
Return Ballot and Vote Certification Form to:
San Diego LAFCO
Tamaron Luckett
9335 Hazard Way, Suite 200
San Diego, CA 92123
(858) 614-7755 (office) · (858) 614-7766 (FAX)
l~UCADI~
WAST~WAT~R
___.DISTRICT
LEADERS IN
ENVIRONMENTAL
PROTECT ION
March 28, 2016
BOARD OF DIRECTORS
DONALD F. OMHED, PRESIDENT
JUDY K. HANSON, VICE PRESIDENT
AllAN JULIUSSEN, DIRECTOR
DAVID KULCHIN, DIRECTOR
ElAINE SULLIVAN. DIRECTOR
PAUl J. BUSHEE. GENERAl MANAGER
Ref: 16-4903
Re: LAFCO Run-Off Election-Request Your Vote for Ms. Judy Hanson
Dear LAFCO Members,
On behalf of the Leucadia Wastewater District (LWD) Board of Directors, I am writing to request
your vote for Ms. Judy Hanson for the Special District's Board Alternate position in the
upcoming LAFCO run-off election. The LWD Board nominated Ms. Hanson for the Board
position in September 2015. Please note that the LAFCO Special District's Nominating
Committee has also selected Ms. Hanson as its recommended candidate.
Ms. Hanson presently serves as the Vice Chair of the LAFCO Special District Advisory
Committee (SDAC) and has served on this committee since 1996. In addition to the SDAC, Ms.
Hanson has an extensive professional background with special districts that has spanned over
50 years. She has been on the LWD Board of Directors since 1983, serving on various Board
committees as well as Board president in 2003, 2007 and 2011.
Ms. Hanson has also held various officer positions on the Board of Directors of the San Diego
Chapter of the California Special Districts Association (CSDA), serving as Chapter President in
2004. Furthermore, Ms. Hanson was a special district employee for virtually her entire
professional career, which included over 33 years of service with the San Dieguito Water District
and later the City of Encinitas.
As can be seen, Ms. Hanson's involvement with special districts has been extensive on a
personal, professional and political level. Throughout her career, Judy has been a long-time
and tireless advocate for special districts from the platform of local control and fiscal
conservatism. We are confident that, if elected, Ms. Hanson will continue to make many
valuable contributions to LAFCO and represent special districts in a very positive way.
For these reasons, we urge you to vote for Ms. Judy Hanson for the LAFCO Special Districts
Board Alternate in the upcoming run-off election. Your support is greatly appreciated.
Best regards, y~r._{!)~
Donald Omsted
President, Board of Directors
1960 LA COSTA AVENUE, CARLSBAD. CA 92009 ·PHONE 760.753.0155 ·FAX 760.753.3094 · LWWD.ORG · INFO@LWWD.ORG
STAFF REPORT
TYPE MEETING: Regular Board Meeting MEETING DATE: April 6, 2016
SUBMITTED BY: Mark Watton,
General Manager
W.O./G.F. NO: DIV. NO.
APPROVED BY:
Susan Cruz, District Secretary
Mark Watton, General Manager
SUBJECT: Board of Directors 2016 Calendar of Meetings
GENERAL MANAGER’S RECOMMENDATION:
At the request of the Board, the attached Board of Director’s meeting
calendar for 2016 is being presented for discussion.
PURPOSE:
This staff report is being presented to provide the Board the
opportunity to review the 2016 Board of Director’s meeting calendar
and amend the schedule as needed.
COMMITTEE ACTION:
N/A
ANALYSIS:
The Board requested that this item be presented at each meeting so
they may have an opportunity to review the Board meeting calendar
schedule and amend it as needed.
STRATEGIC GOAL:
N/A
FISCAL IMPACT:
None.
LEGAL IMPACT:
None.
Attachment: Calendar of Meetings for 2016
G:\UserData\DistSec\WINWORD\STAFRPTS\Board Meeting Calendar 4-6-16.doc
Board of Directors, Workshops
and Committee Meetings
2016
Regular Board Meetings:
Special Board or Committee Meetings (3rd
Wednesday of Each Month or as Noted)
January 6, 2016
February 3, 2016
March 2, 2016
April 6, 2016
May 4, 2016
June 1, 2016
July 6, 2016
August 3, 2016
September 7, 2016
October 5, 2016
November 2, 2016
December 7, 2016
January 20, 2016
February 17, 2016
March 16, 2016
April 20, 2016
May 18, 2016
June 15, 2016
July 20, 2016
August 17, 2016
September 21, 2016
October 19, 2016
November 16, 2016
December 21, 2016
SPECIAL BOARD MEETINGS:
May 23, 2016, 3:00 p.m. - Fiscal Year 2017 Budget Workshop
STAFF REPORT
TYPE MEETING: Regular Board
MEETING DATE: April 6, 2016
SUBMITTED BY:
Dan Martin
Engineering Manager
PROJECT: VARIOUS DIV. NO. ALL
APPROVED BY:
Rod Posada, Chief of Engineering
German Alvarez, Assistant General Manager
Mark Watton, General Manager
SUBJECT: Informational Item – Second Quarter Fiscal Year 2016 Capital
Improvement Program Report
GENERAL MANAGER’S RECOMMENDATION:
No recommendation. This is an informational item only.
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To update the Board about the status of all CIP project expenditures
and to highlight significant issues, progress, and milestones on
major projects.
ANALYSIS:
To keep up with growth and to meet our ratepayers' expectations to
adequately deliver safe, reliable, cost-effective, and quality water,
each year the District staff prepares a Six-Year CIP Plan that
identifies the District’s infrastructure needs. The CIP is comprised
of four categories consisting of backbone capital facilities,
replacement/renewal projects, capital purchases, and developer's
reimbursement projects.
The Second Quarter Fiscal Year 2016 update is intended to provide a
detailed analysis of progress in completing these projects within the
allotted time and budget of $11.8 million. Expenditures through the
Second Quarter totaled approximately $4.3 million. Approximately 36%
of the Fiscal Year 2016 expenditure budget was spent (see Attachment
B).
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
No fiscal impact as this is an informational item only.
STRATEGIC GOAL:
The Capital Improvement Program supports the District’s Mission
statement, “To provide high value water and wastewater services to
the customers of the Otay Water District, in a professional,
effective, and efficient manner” and the General Manager’s Vision, “A
District that is at the forefront in innovations to provide water
services at affordable rates, with a reputation for outstanding
customer service.”
LEGAL IMPACT:
None.
DM/RP:
P:\Forms\D-Construction\CIP Quarterly Reports\CIP Qtr Reports\FY 2016\Q2\Staff Report\BD 04-06-16, Staff
Report, Second Quarter FY 2016 CIP Report, (DM-RP).docx
Attachments: Attachment A – Committee Action
Attachment B - Fiscal Year 2016 Second Quarter CIP
Expenditure Report
Attachment C – Presentation
ATTACHMENT A
SUBJECT/PROJECT:
VARIOUS
Informational Item – Second Quarter Fiscal Year 2016
Capital Improvement Program Report
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee (Committee)
reviewed this item at a Committee Meeting held on March 15, 2016, and
the following comments were made:
Staff provided a PowerPoint presentation to the Committee and
indicated that the expenditures through the second quarter of
FY 2016 totaled approximately $4.3 million, which is about 36%
of the District’s fiscal year budget.
Staff indicated that the District’s FY 2016 CIP budget consists
of 80 projects that total $11.8 million and is divided into
four categories:
o Capital Facilities= $3.5 million
o Replacement/Renewal= $7.2 million
o Capital Purchases= $1.1 million
o Developer Reimbursement= $1.0 thousand
The PowerPoint presentation included the following:
o Total Life-to-Date Expenditures
o CIP Budget Forecast vs. Expenditures
o Major CIP Projects
o CIP Projects in Construction
o Construction Contract Status of projects, contract amount
with allowances, net change orders, and percent of project
completion
o Consultant Contract Status of contract amounts, approve
payments to date, change orders, dates when contracts were
signed and the end date of contracts
Staff provided an update of the following construction projects
that were active during the second quarter:
o 850-3 Reservoir Interior Coating and Upgrades (P2542) that
was completed in November 2015.
o 944-1, 944-2, and 458-2 Reservoir Interior/Exterior
Coating and Upgrades (P2531, P2532, P2535) that was
completed and put into service in December 2015.
o RWCWRF – Return Activated Sludge (RAS) Pump Replacement
(R2111) that was completed in February 2016.
o Sweetwater River Trestle Improvements (R2109) that was
completed in January 2016.
Staff highlighted that during the second quarter of FY 2016 the
Change Orders with Allowance Credit equaled to 0.8%.
In response to a question from the Committee, staff stated that
the total CIP Budget Expenditures for FY 2016 are projected to
be approximately 80-85%.
Following the discussion, the Committee supported staffs’
recommendation and presentation to the full board as an informational
item.
FISCAL YEAR 2016
2ND QUARTER REPORT
(Expenditures through 12/31/2015)
($000)
ATTACHMENT B
2016 12/31/15
CIP No.Description
Project
Manager
FY 2016
Budget Expenses Balance
Expense to
Budget %Budget Expenses Balance
Expense to
Budget %Q2 Comments
CAPITAL FACILITY PROJECTS -
P2040 Res - 1655-1 Reservoir 0.5 MG Cameron 25$ -$ 25$ 0%2,200$ 478$ 1,722$ 22%
The review of previous environmental and design
efforts will begin in Q4 FY 2016.
P2083 PS - 870-2 Pump Station Replacement Marchioro 350 74 276 21%15,000 1,394 13,606 9%
On target. Pace anticipated to accelerate Q3
through Q4.
P2267 36-Inch Main Pumpouts and Air/Vacuum Ventilation Installations Marchioro 50 36 14 72%735 446 289 61%On target.
P2325
PL-10" to 12" Oversize, 1296 Zone, PB Road-Rolling Hills Hydro PS/PB
Bndy Beppler 1 19 (18) 1900%22 19 3 86%
Developer reimbursement request approved.
Request came in earlier than anticipated. Overall
project is complete and under budget.
P2451 Otay Mesa Desalination Conveyance and Disinfection System Kennedy 350 203 147 58%30,000 3,462 26,538 12%
Project to spend 75% of Fiscal Year budget or
approximately $265K.
P2466 Regional Training Facility Coburn-Boyd 8 1 7 13%300 288 12 96%
Project has been on hold. Anticipate project
starting later in Fiscal Year 2016.
P2469 Information Technology Network and Hardware Kerr 175 174 1 99%1,684 2,061 (377) 122%No further expenditures for this CIP.
P2470 Financial System Enhancements Kerr 100 35 65 35%1,765 1,702 63 96%
Currently evaluating Eden Self-Service Module
this Fiscal Year.
P2486 Asset Management Plan Condition Assessment and Data Acquisition Zhao 75 - 75 0%1,015 859 156 85%
Consulting service contract was put on hold for
higher priority items.
P2511 Otay Interconnect Pipeline Marchioro 420 434 (14) 103%2,601 2,519 82 97%
Purchase of Caltrans parcels was anticipated for
FY 2017.
P2537 Operations Yard Property Acquisition Improvements Beppler 450 35 415 8%775 202 573 26%
Construction has started and completion date is
within this fiscal year. Contract amount of
$450,000 plus inspection and construction
management costs will exceed FY 2016 budget,
but not overall project budget.
P2540 Work Order Management System Replacement Kerr 60 165 (105) 275%500 462 38 92%
Expect spending of $3K-$5K this quarter for
additional reporting and customization.
P2541 624 Pressure Zone PRSs Marchioro 525 39 486 7%750 263 487 35%
Field construction to begin in Q3. Project on track
to complete in FY 2016.
P2547 District Administration Vehicle Charging Stations Beppler 1 - 1 0%60 11 49 18%
Design to be accelerated and included with
P2555. The accelerated work will exceed the
fiscal year budget.
P2549 Fuel System Upgrade Payne 30 - 30 0%30 - 30 0%In process; scheduled completion Q3 FY 2016.
P2551 Blossom Lane Helix WD and Otay WD Interconnection Beppler 150 5 145 3%193 13 180 7%
Construction has started and completion date is
within this fiscal year. Billing from Helix WD may
come in by the end of the FY (estimated at
$170K) which would exceed the FY budget, but
remain under the overall project budget.
P2552 South Barcelona Helix WD and Otay WD Interconnection Beppler 150 5 145 3%200 13 187 7%
Construction has started and completion date is
within this fiscal year. Billing from Helix WD may
come in by the end of the FY (estimated at
$170K) which would exceed the FY budget, but
remain under the overall project budget.
P2554 640/340 PRS at Energy Way and Nirvana Avenue Marchioro 1 - 1 0%400 - 400 0%No progress anticipated in FY 2016.
P2555 Administration and Operations Parking Lot Improvements Cameron 10 10 - 100%500 10 490 2%
Design to begin in Q3. Project has been
accelerated.
P2561 Res - 711-3 Reservoir Cover/Liner Replacement Marchioro 5 - 5 0%1,800 - 1,800 0%No progress anticipated in FY 2016.
P2562 Res - 571-1 Reservoir Cover/Liner Replacement Marchioro 1 - 1 0%2,600 - 2,600 0%No progress anticipated in FY 2016.
P2563 Res - 870-1 Reservoir Cover/Liner Replacement Marchioro 1 - 1 0%1,000 - 1,000 0%No progress anticipated in FY 2016.
P2568 Technology Business Processes Improvement Kerr 40 25 15 63%115 25 90 22%No expenditures planned in Q2 FY 2016.
P2569 Metro Ethernet Implementation/ District Facilities - Pilot Kerr 100 17 83 17%100 17 83 17%
Procured materials ($15K) in FY 2016 Q2.
Project is on track.
P2570 SCADA Equipment & Infrastructure Enhancement Kerr - - - 0%300 - 300 0%No expenditures anticipated in FY 2016.
P2571
Datacenter Network Enhancement & Replacement of Infrastructure
Componets Kerr - - - 0%200 - 200 0%No expenditures anticipated in FY 2016.
P2572 Enterprise Resource Planning (ERP) Replacement Kerr - - - 0%250 - 250 0%No expenditures anticipated in FY 2016.R2077 RecPL - 24-Inch, 860 Zone, Alta Road - Alta Gate/Airway Beppler 5 1 4 20%2,850 2,811 39 99%Little activity scheduled this Fiscal Year.
R2107 RWCWRF Screening Compactor and Chlorine Injectors Enclosure Vaclavek 7 3 4 43%215 180 35 84%
No further expenses projected for FY 2016.
Project is complete.
R2108 Res - 927-1 Reservoir Cover Replacement Marchioro 10 - 10 0%1,090 1,082 8 99%
On target. Final warranty inspection scheduled
for 3rd QTR.
FISCAL YEAR-TO-DATE, 12/31/15 LIFE-TO-DATE, 12/31/15
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FISCAL YEAR 2016
2ND QUARTER REPORT
(Expenditures through 12/31/2015)
($000)
ATTACHMENT B
2016 12/31/15
CIP No.Description
Project
Manager
FY 2016
Budget Expenses Balance
Expense to
Budget %Budget Expenses Balance
Expense to
Budget %Q2 Comments
FISCAL YEAR-TO-DATE, 12/31/15 LIFE-TO-DATE, 12/31/15
R2110 RecPS - 944-1 Optimization and Pressure Zone Modifications Marchioro 25 13 12 52%200 97 103 49%
Field construction to begin in Q3. Project on track
to complete in FY 2016.
R2114 Large Recycle Pump Replacement at the RWCWRF 927-1 Pump Station Anderson 40 - 40 0%120 89 31 74%
No additional funds will be spent this Fiscal Year.
This account will be closed.
R2117 RWCWRF Disinfection System Improvements Beppler 110 7 103 6%2,500 111 2,389 4%
Waiting on results of IPR/DPR study and force
main condition assessment before determining
the next step. No additional billing expected this
fiscal year.
R2118 Steele Canyon Sewer PS Chopper Pump Beppler 40 - 40 0%40 - 40 0%
Evaluating an alternative solution to adding a
chopper pump to which plant operators oppose.
Design of the alternative may be completed within
FY 2016. Construction in FY 2017. Expect to
spend half of FY budget.
R2119 Treatment Plant Automation & Security Upgrades Beppler 50 7 43 14%200 7 193 4%
In process of obtaining consultant proposal.
Budget for this fiscal year appears to be
adequate.
R2121 Res - 944-1 Reservoir Cover/Liner Replacement Marchioro 25 18 7 72%1,400 18 1,382 1%On target.
R2122 Emergency Recycled Water Fire Hydrant Installations Cameron 75 14 61 19%75 14 61 19%
Project is on schedule. Reviewing Agency
requirements and necessary modifications to the
District Recycled Use Permit.
S2043 RWCWRF Sludge Handling System Beppler 1 - 1 0%47 40 7 85%Little activity scheduled this Fiscal Year.
Total Capital Facility Projects Total:3,466 1,340 2,126 39%73,832 18,693 55,139 25%
REPLACEMENT/RENEWAL PROJECTS
P2382 Safety and Security Improvements Ramirez 300 175 125 58%2,667 2,433 234 91%
$112K in District-wide facility security system
upgrades were completed by the end of Q2 FY
2016. Project phases will continue into FY 2016.
It is anticipated that the remaining balance of
$125K will be expensed in phase projects during
the remainder of FY 2016.
P2453 SR-11 Utility Relocations Marchioro 5 160 (155) 3200%2,250 1,578 672 70%
FY 2016 expense projected at $180K, rather than
$5K. Construction contract not completed in FY
2015 as anticipated. Overall project within
budget.
P2485 SCADA Communication System and Software Replacement Kerr 75 127 (52) 169%2,014 1,537 477 76%
Expenditures were $33K for FY 2016 Q2.
Accelerating project increased spending for FY
2016.
P2493 624-2 Reservoir Interior/Exterior Coating Cameron 55 5 50 9%1,675 1,542 133 92%
Project is in the warranty period; expenditures
planned for Q4.
P2494 Multiple Species Conservation Plan Coburn-Boyd 87 6 81 7%950 852 98 90%
Expect to use most of the budget in the second
half of the fiscal year.
P2495 San Miguel Habitat Management/Mitigation Area Coburn-Boyd 120 37 83 31%2,100 1,176 924 56%
On track; more budget used in second half of
fiscal year because of annual report.
P2496 Otay Lakes Road Utility Relocations Martin 20 1 19 5%325 283 42 87%
Contract Acceptance pending As-builts from City
of Chula Vista.
P2504 Regulatory Site Access Road and Pipeline Relocation Cameron 50 - 50 0%900 330 570 37%Project is driven by County Fire.
P2507 East Palomar Street Utility Relocation Cameron 25 17 8 68%940 711 229 76%
Awaiting Punch List items to be completed.
Request for reimbursement to follow.
P2508 Pipeline Cathodic Protection Replacement Program Marchioro 150 10 140 7%725 194 531 27%Pace anticipated to accelerate Q3 through Q4.
P2515 870-1 Reservoir Paving Beppler 15 4 11 27%510 510 - 100%
Project construction complete. Project was
accepted on February 11, 2015 and has a one
year warranty.
P2518 803-3 Reservoir Interior/Exterior Coating Cameron 20 - 20 0%700 638 62 91%
Project is in the warranty period, expenditures
planned for the 3rd QTR.
P2519 832-2 Reservoir Interior/Exterior Coating Cameron 20 1 19 5%750 663 87 88%
Project is in the warranty period, expenditures
planned for the 3rd QTR.
P2520 Motorola Mobile Radio Upgrade Martinez 30 - 30 0%135 77 58 57%Anticipate spending in the 3rd QTR.
P2529 711-2 Reservoir Interior & Exterior Coating Cameron 600 56 544 9%790 72 718 9%
Project construction began in Q2. Project on
schedule.
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FISCAL YEAR 2016
2ND QUARTER REPORT
(Expenditures through 12/31/2015)
($000)
ATTACHMENT B
2016 12/31/15
CIP No.Description
Project
Manager
FY 2016
Budget Expenses Balance
Expense to
Budget %Budget Expenses Balance
Expense to
Budget %Q2 Comments
FISCAL YEAR-TO-DATE, 12/31/15 LIFE-TO-DATE, 12/31/15
P2530 711-1 Reservoir Interior & Exterior Coating Cameron 800 78 722 10%1,040 94 946 9%
Project construction began in Q2. Project on
schedule.
P2531 944-1 Reservoir Interior & Exterior Coating Cameron 205 284 (79) 139%390 295 95 76%
Project reached substantial completion in
December 2015. Contractor has been assessed
liquidated damages for late completion.
P2532 944-2 Reservoir Interior & Exterior Coating Cameron 101 50 51 50%946 937 9 99%
Project reached substantial completion in
December 2015. Contractor has been assessed
liquidated damages for late completion.
P2533 1200-1 Reservoir Interior & Exterior Coating Cameron 5 - 5 0%565 - 565 0%
Project is on schedule, expenditures planned for
the 4th QTR.
P2534 978-1 Reservoir Interior & Exterior Coating Cameron - - - 0%325 - 325 0%No expenditures for FY 2016.
P2535 458-2 Reservoir Interior & Exterior Coating & Upgrades Cameron 294 393 (99) 134%839 767 72 91%
Project reached substantial completion in
December 2015. Contractor has been assessed
liquidated damages for late completion.
P2538
Administration and Operations Building Fire Sprinkler Replacement
Program Cameron 5 2 3 40%110 65 45 59%Project is on schedule.
P2539 South Bay Bus Rapid Transit (BRT) Utility Relocations Cameron 100 11 89 11%940 841 99 89%
SANDAG driven project. SADAG has notified the
District that they are behind schedule, and
expenditures are not expected until FY 2017.
P2542 850-3 Reservoir Interior Coating Cameron 230 356 (126) 155%530 501 29 95%
Construction Contract accepted in Q2. Project is
in the 2 yr. Warranty Period.
P2543 850-1 Reservoir Interior/Exterior Coating Cameron - - - 0%575 - 575 0%No expenditures for FY 2016.
P2544 850-2 Reservoir Interior/Exterior Reservoir Coating Cameron 5 - 5 0%940 - 940 0%
Project is on schedule, expenditures planned for
the 4th QTR.
P2545 980-1 Reservoir Interior Exterior Coating Cameron 950 42 908 4%1,495 42 1,453 3%
Project is on schedule. Construction to begin in
the 3rd QTR.
P2546 980-2 Reservoir Interior/Exterior Coating Cameron - - - 0%1,450 - 1,450 0%No expenditures for FY 2016.
P2550 Fuel Island Upgrade Payne 75 - 75 0%75 - 75 0%Scheduled for completion in Q4 FY 2016.
P2553 Heritage Road Bridge Replacement and Utility Relocation Cameron 10 - 10 0%1,200 1 1,199 0%City of Chula Vista driven project.
P2557
520 Res Recirculation Pipeline Chemical Supply and Analyzer Feed
Replacement Project Beppler 1 3 (2) 300%100 3 97 3%
Design activity started earlier than expected in
response to operational issues. FY spending
expected to increase up to $25K if work
performed in house, less if project needs to be bid
out. Project will not exceed overall project budget.
P2558 Additional Pump Station Fuel Storage Rahders 25 - 25 0%25 - 25 0%Will be expensed by end of 3rd QTR.
P2559 Pressure Vessel Repair and Replacement Program Marchioro 50 16 34 32%300 16 284 5%
Current FY 2016 issue solved with smaller
expense than anticipated.
P2564 Administration Carpet Replacement Program Payne 65 - 65 0%215 - 215 0%Full budget delayed until FY 2017-18.
P2565 803-2 Reservoir Interior/Exterior Coating & Upgrades Cameron - - - 0%725 - 725 0%No expenditures for FY 2016.
P2566 520-2 Reservoir Interior/Exterior Coating & Upgrades Cameron - - - 0%1,790 - 1,790 0%No expenditures for FY 2016.
P2567 1004-2 Reservoir Interior/Exterior Coating & Upgrades Cameron - - - 0%565 - 565 0%No expenditures for FY 2016.
R2109
Sweetwater River Wooden Trestle Improvement for the Recycled Water
Forcemain Beppler 400 127 273 32%516 247 269 48%
Project on track. Contract Acceptance anticipated
in Q3 of FY 2016.
R2111 RWCWRF - RAS Pump Replacement Beppler 250 316 (66) 126%600 465 135 78%
Construction completion anticipated in Q3 of FY
2016. Projected to exceed FY 2016 budget, but
not total project budget.
R2112 450-1 Disinfection Facility Rehabilitation Cameron 40 62 (22) 155%265 213 52 80%Project is in the Warranty period.
R2116 RecPL - 14-Inch, 927 Zone, Forcemain Assessment and Repair Marchioro 225 112 113 50%1,750 478 1,272 27%On target.
R2120 RWCWRF Filtered Water Storage Tank Improvements Beppler 10 - 10 0%500 - 500 0%
No activity to date, review of proposed
improvements and initiation of design expected in
Q3.
S2012
San Diego County Sanitation District Outfall and RSD Outfall
Replacement Beppler 50 - 50 0%1,935 1,020 915 53%
District will receive invoice from the County late in
the 4th QTR.
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FISCAL YEAR 2016
2ND QUARTER REPORT
(Expenditures through 12/31/2015)
($000)
ATTACHMENT B
2016 12/31/15
CIP No.Description
Project
Manager
FY 2016
Budget Expenses Balance
Expense to
Budget %Budget Expenses Balance
Expense to
Budget %Q2 Comments
FISCAL YEAR-TO-DATE, 12/31/15 LIFE-TO-DATE, 12/31/15
S2024 Campo Road Sewer Main Replacement Beppler 500 327 173 65%5,500 931 4,569 17%
Completion of design expected in Q3, with bidding
and construction contract award expected in Q4.
Project is within budget for FY. Construction
estimate is indicating project budget will need to
be increased next year to about $8 million.
S2027 Rancho San Diego Pump Station Rehabilitation Beppler 320 8 312 3%3,500 81 3,419 2%
Project design is complete. Expect to see
invoices for design only from County this Fiscal
Year.
S2033 Sewer System Rehabilitation Beppler 900 123 777 14%6,000 1,694 4,306 28%
Construction of RSD Phase 1 for $970K in Q4
may exceed the FY budget if construction
completed early, but not the overall project
budget.
Total Replacement/Renewal Projects Total:7,188 2,909 4,279 40%53,137 21,287 31,850 40%
CAPITAL PURCHASE PROJECTS
P2282 Vehicle Capital Purchases Rahders 556 - 556 0%5,191 3,105 2,086 60%
Vactor truck received. $11K expense for month of
March. No further activity for the rest of FY 2016.
P2285 Office Equipment and Furniture Capital Purchases Payne 15 - 15 0%589 536 53 91%Scheduled for Q3 and Q4 FY 2016.
P2286 Field Equipment Capital Purchases Rahders 50 - 50 0%1,808 1,303 505 72%
$27,941 encumbered. No further activity for the
rest of FY 2016.
P2366 APCD Engine Replacements and Retrofits Rahders 535 2 533 0%3,835 2,537 1,298 66%
$339,350 encumbered against this account. No
further activity for the rest of FY 2016.
-
Total Capital Purchase Projects Total:1,156 2 1,154 0%11,423 7,481 3,942 65%
DEVELOPER REIMBURSEMENT PROJECTS
P2556 HWY 94 Upsized Utility Relocations at Melody Lane Beppler 1 - 1 0%250 - 250 0%No activity in Q2.
Total Developer Reimbursement Projects Total:1 - 1 0%250 - 250 0%
89 GRAND TOTAL 11,811$ 4,251$ 7,560$ 36%138,642$ 47,461$ 91,181$ 34%
Y:\Board\CurBdPkg\ENGRPLAN\2016\BD 04-06-16\Q2 FY 2016 CIP Update\FY16 2nd qtr exp_djm.xlsx Page 4 of 4 3/30/2016
Otay Water District
Capital Improvement Program
Fiscal Year 2016
Second Quarter
(through December 31, 2015)
Attachment C
Sweetwater Trestle –Completed Underside Fire Shield
12/15/15
Background
The approved CIP Budget for Fiscal Year 2016 consists of
80 projects that total $11.8 million. These projects are
broken down into four categories.
1.Capital Facilities $ 3.5 million
2.Replacement/Renewal $ 7.2 million
3.Capital Purchases $ 1.1 million
4.Developer Reimbursement $ 1.0 thousand
Overall expenditures through the Second Quarter of
Fiscal Year 2016 totaled $4.3 million, which is
approximately 36% of the Fiscal Year budget.
2
Fiscal Year 2016
Second Quarter Update
($1,000)
CIP
CAT Description FY 2016
Budget
FY 2016
Expenditures
%
FY 2016
Budget
Spent
Total Life-to-
Date Budget
Total
Life-to-Date
Expenditures
%
Life-to-
Date
Budget
Spent
1 Capital
Facilities $3,466 $1,340 39%$73,832 $18,693 25%
2 Replacement/
Renewal $7,188 $2,909 40%$53,137 $21,287 40%
3 Capital
Purchases $1,156 $2 0%$11,423 $7,481 65%
4 Developer
Reimbursement $1 $0 0%$250 $0 0%
Total:
$11,811 $4,251 36%$138,642 $47,461 34%
3
Fiscal Year 2016
Second Quarter
CIP Budget Forecast vs. Expenditures
4
District Map of Major CIP Projects
5
CIP Projects in Construction
850-3 Reservoir Interior
Coating & Upgrades
(P2542)
Remove and Replace
Deteriorating Reservoir
Coatings.
Structural Modifications
to Increase Service Life.
$0.53M Budget
Start: May 2015
Completed: November
2015
6
850-3 (3.0 MG) Reservoir Interior at Final
Inspection Prior to Fill
11/05/15
CIP Projects in Construction
944-1, 944-2, & 458-2
Reservoir
Interior/Exterior
Coating & Upgrades
(P2531, P2532, P2535)
Remove and Replace
Deteriorating Reservoir
Coatings.
Structural Modifications
to Increase Service Life.
$2.18M Budget
Start: November 2014
Substantial Completion:
December 2015
7
458-2 (1.75 MG) Reservoir Completed
944-1 (0.3 MG) Final Cleanup -Reservoir In Service
12/10/15
12/11/15
CIP Projects in Construction
RWCWRF –Return
Activated Sludge (RAS)
Pump Replacement
(R2111)
Replace 3 RAS Pumps,
motors, variable
frequency drives, and
associated electrical
and piping work.
$0.60M Budget
Start: February 2015
Estimated Completion:
February 2016
8
RAS Pumps –Installation Complete –
Preparation for Punchlist
12/15/15
CIP Projects in Construction
Sweetwater River
Trestle
Improvements
(R2109)
Install Fire Shields
to the Underside of
Existing Trestle
$0.60M Budget
Start: August 2015
Estimated
Completion: January
2016
9
Sweetwater Trestle –Structure Work Complete
Final Grading and Punch List Pending
12/30/15
Construction Contract Status
PROJECT
TOTAL %
P2453-
002103
SR-11 Potable
Water Utility
Relocations -
Sequence 1
Coffman
Specialties, Inc.$947,380 $992,380 $39,480 4.2%$986,860 $976,860 -0.6%99.0%April 2016
P2531
P2532
P2535
944-1, 944-2, & 458-
2 Reservoirs
Interior/Exterior
Coating & Upgrades
Olympus and
Associates Inc.$1,146,008 $1,206,008 $175,998 15.4%$1,382,006 $1,286,355 14.6%93.1%January
2016
R2111
RWCWRF RAS
Pumps
Replacement
Cora
Constructors
Inc.
$295,315 $315,315 $0 0.0%$300,087 $228,415 -4.8%76.1%February
2016
R2112
450-1 Disinfection
Facility
Rehabilitation
Fordyce
Construction,
Inc.
$108,350 $128,350 ($360)-0.3%$107,990 $107,990 -15.9%100.0%
Completed
August
2015
S2033
Calavo Basin Sewer
Rehabilitation
Phase 1
Arrieta
Construction
Inc.
$521,890 $529,490 ($34,531)-6.6%$494,959 $494,959 -6.5%100.0%
Completed
August
2015
P2542 850-3 Reservoir
Interior Coating
Abhe &
Svoboda Inc.$336,720 $366,720 $22,533 6.7%$389,253 $389,253 6.1%100.0%
Completed
November
2015
R2109
Sweetwater River
Trestle
Improvements
Fordyce
Construction,
Inc.
$153,740 $173,740 $0 0.0%$153,740 $70,550 -11.5%45.9%January
2016
P2537
Operations Yard
Property Acquisition
Improvements
Montgomery
Construction
Services, Inc.
$401,456 $449,611 $0 0.0%$401,456 $0 -10.7%0.0%May 2016
P2529
P2530
711-1 &711-2
Reservoir
Interior/Exterior
Coating & Upgrades
Advanced
Industrial
Services, Inc.
$1,103,715 $1,195,695 $0 0.0%$1,103,715 $65,075 -7.7%5.9%September
2016
P2541
R2110
624 Zone PRSs &
944-R PRS
Improvements
CCL
Contracting Inc.$445,209 $455,209 $0 0.0%$445,209 $8,600 -2.2%1.9%April 2016
TOTALS:$5,459,783 $5,812,518 $203,120 3.7%$5,765,275 $3,628,057 -0.8%
**THIS CHANGE ORDER RATE INCLUDES THE CREDIT FOR UNUSED ALLOWANCES
*NET CHANGE ORDERS DO NOT INCLUDE ALLOWANCE ITEM CREDITS. IT'S A TRUE CHANGE ORDER PERCENTAGE FOR THE PROJECT
CIP NO.PROJECT TITLE CONTRACTOR BASE BID
AMOUNT
CONTRACT
AMOUNT W/
ALLOWANCES
% CHANGE
ORDERS W/
ALLOWANCE
CREDIT**
%
COMPLETE
EST.
COMP.
DATE
NET CHANGE
ORDERS LTD*
FY 2016 CIP CONSTRUCTION PROJECTS
CURRENT
CONTRACT
AMOUNT
TOTAL
EARNED
TO DATE
Consultant Contract Status
11
Consultant Contract Status
12
Consultant Contract Status
13
QUESTIONS?
14
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: April 6, 2016
PROJECT: DIV. NO.: ALL
SUBMITTED BY: Adolfo Segura, Chief, Administrative Services
APPROVED BY:
German Alvarez, Assistant General Manager
Mark Watton, General Manager
SUBJECT: FY16 MID-YEAR REPORT FOR THE DISTRICT’S FY15-18 STRATEGIC PLAN
GENERAL MANAGER’S RECOMMENDATION:
No recommendation. This is an informational item only.
COMMITTEE ACTION:
Please see “Attachment A”.
PURPOSE:
To provide a mid-year status report on the District’s Fiscal Year (FY)
15-18 Strategic Performance Plan for FY16.
ANALYSIS:
Summary
The current Otay Water District Strategic Plan is a four-year plan
covering FY15 through the end of FY18. This report details the results
from the first half of the second year of our four-year plan.
Strategic Plan Objectives – Target 90%
Strategic Plan objectives are designed to ensure the District is making
the appropriate high-level changes necessary to guide the agency’s
efforts to meet new challenges and positively adapt to change.
Objective results for FY16 mid-year are slightly below target at 87%,
with 26 of 30 items complete, ahead, or on schedule. Year-end results
for FY15 were 94%. Two objectives are not scheduled to begin until FY17.
26/30 or 87% of Strategic Objectives Meet or Exceed Expectations
Following are objectives reported to be behind schedule. These projects
have identified appropriate corrective actions for the final two
quarters of FY16.
Performance Measures – Target 75%
Performance measures are designed to track the District’s day-to-day
performance. These items measure the effectiveness and efficiency of
daily operations. The goal for performance measures is to achieve an
overall result of at least 75% “on target”. FY16 year-to-date results
remain above target with 41 of 42 (98%) items achieving the desired
level or better.
Two items, Debt Ratio and Reserve Levels, are measured at year’s end.
Most of the performance measures are unchanged from FY15. However, three
new measures have been added that staff will begin reporting in FY17.
We will strive to keep many measures the same in order to establish
long term trends on important measures.
New measures in FY17 include:
3.2.308 Accounts Per FTE
3.2.309 Percent of Customers Paying Bills Electronically
1.4.108 Injury Incident Rate
40 of 41 YTD Performance Measures (98%) Are On or Above Target
Item Not On Target
The performance measure not on target is Overtime Expenses, with year-
to-date expenses exceeding budget at $67,433 versus $49,200, due to a
number of large water breaks, including Hillsdale. Although over budget
for the quarter, we are still below our yearly total overtime budget of
$94,100.
AWWA (formerly QualServe) Benchmarking Perspective
Although AWWA has begun to use “time” as an indicator for calculating
benchmarks and metrics, the District will continue to use “cost” for
its operational benchmarks. Staff will evaluate the “time” perspective
as an option for future reporting.
Committee Reports – Slideshow (Attachment B)
The Strategic Plan results are presented to both the Finance and
Administration Committee and the Engineering and Operations Committee
with a specific focus on the most relevant information for each
Committee.
Strategic Plan is Available on the District’s Website and via VPN
All of the Strategic Plan results and associated details are provided
via the District’s public facing website and through secure remote or
VPN access.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
Informational item only; no fiscal impact.
STRATEGIC GOAL:
Strategic Plan and Performance Measure reporting is a critical element
in providing performance reporting to the Board and staff.
LEGAL IMPACT:
None.
ATTACHMENTS:
Attachment A – Committee Action Report
Attachment B – FY16 Mid-year Results Presentation
ATTACHMENT A
SUBJECT/PROJECT: FY16 MID-YEAR REPORT FOR THE DISTRICT’S FY15-18 STRATEGIC
PLAN
COMMITTEE ACTION:
The Engineering, Operations and Water Resources Committee and Finance,
Administration, and Communications Committee reviewed this item at a
meetings held on March 15 and 16, 2016, respectively. The following
comments were made:
Staff provided the Strategic Plan’s mid-year update and indicated
that the District is currently in its second year of the 4-year
Plan.
It was noted that during the first year (2015), the District had
a number of key strategic initiatives including the deployment of
the new Work Order and SCADA Systems, facility enhancements, and
the fine tuning of a number of existing Objective and Measures.
Staff will continue with the Balance Scorecard strategic approach
and will collect in years two (2) and three (3) new data, enhance
work processes, and monitor the District’s progress while
maintaining the core drivers of customer service, operational
efficiencies, asset management, and financial sustainability.
Staff indicated that 87% (26 of 30) of the District’s “Objectives”
are completed or on schedule. The target is 90%. One (1) objective
has been completed, deployment of the procurement system
(BidSync), two (2) objectives have not yet been started, and four
(4) objectives are behind schedule: 1.1.1.1, Enhance
Communications with Customers; 3.1.1.8, Address Dependency on
Imported Water; 3.1.1.26, Evaluate Efficiencies for Delivering
Capital Assets; and 3.1.2.32, Streamline Input of Operations Data.
It was discussed that the Performance Measures are designed to
track day-to-day District “Performance.” Staff stated that many
of these measures are derived from Qualserve and AWWA benchmarks.
The overall target for the Measures is 90% and the District’s
current year-to-date results is 97%, or 41 of 42 measures are on
schedule.
Staff noted that three (3) new measures will be included in FY
2017: Customer Accounts per FTE, Percentage of Customers Paying
Bills Electronically, and Injury Incident Rate.
It was also discussed that although the latest AWWA benchmarking
publication has begun to use Time as an element for metric
calculations, the District will continue to use Cost. Staff
indicated that there was a suggestion by the EO&WR Committee that
the District stay consistent in calculating the its metrics as it
would allow for the development of long term trending. Staff noted
that regardless of whether Time is used, there is a bottom line
affect, and that is Cost.
On page 4 of the PowerPoint presentation, it indicates four (4)
Objectives that are behind schedule. The Committee recommended
that staff add the one (1) Objective that is completed to the
slide.
Staff stated that the measure for 2.3.203, Project Closeout Time,
did not meet the set target because the District was off by one
(1) day for the 850-3 Reservoir Interior Coating & Upgrades
(P2542).
The measure for 3.2.303, Overtime Cost, was also below target.
This measure tracks the cost for overtime to repair water main
breaks that occur after normal business hours. The District’s
total buffer for overtime is budgeted at $94,000 and the District
has expended $64,300, over half of budget, through the second
quarter.
Staff indicated with regard to the measure for 3.2.304, Sewer Rate
Ranking, that the District is rated number seven (7) or the 25%
percentile out of twenty-eight (28) sewer services providers in
San Diego.
It was indicated that the District is rated number twelve (12) out
of twenty-three (23) member agencies in San Diego with regard to
measure 3.2.305, Water Rate Ranking.
For the measurement of 3.2.309, Percent of Customers Paying Bills
Electronically, staff stated that 70% of the District’s customers
pay their bills electronically.
Staff stated that the measurement for 5.2.505, Direct Cost of
Treatment per MGD, was slightly off target by $200 per MG due to
supplies needed at the treatment plant. The District, however, is
on target year-to-date.
The Committee inquired if some of the measures were adjusted in
order to be more realistic in attaining goals. Staff stated that
the measure for 5.3.525, Critical Valve Exercising Program, was
adjusted to increase the measurement by 34 valves. Also, the
measurement for 1.4.107, Safety Training Program, was adjusted
when the District implemented the new Work Management and SCADA
Systems. Staff stated that they will verify if other measurements
were adjusted and will provide an update to the board.
In response to an inquiry from the Committee regarding measure
5.4.522, Main Flushing and Fire Hydrant Maintenance, staff
indicated that the large discrepancy is due to the drought.
Because of the drought, staff slowed flushing operations and
increased hydrant maintenance.
Following the discussion, the committees recommended presentation to
the full board as an informational item.
1
Introduction
Major components of the strategic plan are the District’s strategic objectives
which guide the agency’s efforts to meet and positively adapt to change . The
District has 32 objectives. Each objective is broken down by the balanced
scorecard, strategy, and goal required to meet the specific challenge.
The District also tracks 41 measures, 2 of these measures are reported
annually. Most of these measures are derived from QualServe and AWWA
Benchmarks.
2
3
87% of Objectives are Completed
or On Schedule
1.3.1.2.28 –Enterprise E-Commerce
(Purchasing/Contracting) Solution –BidSync
4
Completed Objective
1.1.1.1.1 -Enhance Communications with Customer
2.3.1.1.8 -Address Dependency on Imported Water Through Proper Planning
3.3.1.1.26 -Evaluate Efficiencies for Delivering Capital Assets
4.3.1.2.32 -Streamline Input of Operations Data
5
Objectives Behind Schedule
6
97% of Performance Measures
met Targets
1.Injury Incident Rate
2.Accounts Per FTE
3.Percent of Customers Paying Bills Electronically
7
New Measures in FY17
8
Measures Behind Schedule
1.3.2.303 –Overtime Cost
9
1.3.104 -Gallons Per Capita Per Day
10
1.4.105 -Employee Turnover Rate
11
1.4.106 -Training Hours Per Employee
12
1.4.107 -Safety Training Program
13
2.2.200 -CIP Project Expenditure vs. Budget
14
2.2.201 -Construction Change Order Incidence
(w/o allowances)
15
2.3.202 -Mark Out Accuracy
16
2.3.203 -Project Closeout Time
17
3.1.300 -Answer Rate
18
3.2.301 -O&M Cost Per Account
19
3.2.302 -Billing Accuracy
20
3.2.303 -Overtime Cost
21
3.2.304 -Sewer Rate Ranking
22
3.2.305 -Water Rate Ranking
23
3.2.309 -Percent of Customers
Paying Bills Electronically
24
3.3.308 -Distribution System Loss
25
4.3.401 -Enterprise System Availability
99.99
26
5.1.501 -Technical Quality Complaint (AWWA)
27
5.2.502 -Planned Potable Water Maintenance
Ratio in $
28
5.2.503 -Planned Recycled Water Maintenance
Ratio in $
29
5.2.504 -Planned Wastewater Maintenance
Ratio in $
30
5.2.505 -Direct Cost of Treatment per MGD
31
5.2.506 -O&M Cost per MG Processed
of Wastewater
32
5.3.507 -Percent of PMs Completed –
Fleet Maintenance
33
5.3.508 -Percent of PMs Completed –
Reclamation Plant
34
5.3.509 -Percent of PMs Completed –Pump/Electric Section
35
5.3.511 -System Valve Exercising Program
36
5.3.512 -Potable Water Distribution
System Integrity
37
5.3.514 -Potable Water Compliance Rate (AWWA)
38
5.3.515 -Collection System Integrity (AWWA)
39
5.3.517 -Recycled Water System Integrity
40
5.3.518 -Sewer Overflow Rate (AWWA)
41
5.3.519 -Emergency Facility Power Testing
42
5.3.525 -Critical Valve Exercising Program
43
5.4.521 -Tank Inspection and Cleaning
44
5.4.522 -Main Flushing and Fire Hydrant
Maintenance
45
5.4.523 -Annual Recycled Water Site Inspections
46
5.4.524 -Recycled Water Shutdown Testing
STAFF REPORT
TYPE
MEETING:
Regular Board
MEETING
DATE:
April 6, 2016
SUBMITTED
BY:
Mark Watton
General Manager
W.O./G.F.
NO:
N/A DIV.
NO.
N/A
APPROVED BY:
Mark Watton, General Manager
SUBJECT: General Manager’s Report
ADMINISTRATIVE SERVICES:
Purchasing and Facilities:
Purchase Orders and Cal-Card Quarterly Rebates - During the last
quarter, the District issued 86 regular purchase orders totaling
$366,266 with an average value of $4,259. The District also
processed 587 Cal-Card transactions totaling $234,110 with an
average value of $399. During this period, the District earned a
Cal-Card program rebate of $3,555. By shifting lower value
transactions to Cal-Card, the District not only saves the
administrative costs of processing requisitions, purchase orders,
invoices and checks but also earns transaction and early payment
rebates. The District is on track to earn over $12,000 in rebates
for FY 2016.
Human Resources:
Employee Information Meeting - The District held employee
information meetings on March 16th. These meetings are held every
six months to provide employees with relevant information regarding
key District projects and District updates. Items covered included
updates on the drought and Integrated Resource Plan (IRP),
scheduled CWA shutdown coordination, and a new forms automation
process demo.
Required Benefit 1095-C Tax Forms - HR staff worked with our third
party administrator, Employee Benefits Specialists, to issue the
required 1095-C tax forms for health plan participants related to
health care reform. This is a new requirement beginning with the
2015 tax year.
2
New Hires/Promotions - There were no regular new hires/promotions
in the month of March.
Recruitments - The District is recruiting for Communications
Officer and is preparing to recruit for a Construction Inspector
I/II. These positions are critical to District operations.
Safety & Security:
SDRMA District Visit – On March 16-17, the District’s insurance
carrier, SDRMA, completed an occupational safety and health
program/workers’ comp claims review. A detailed report of the
results will be provided by SDRMA within 30 days.
Meeting with Homeland Security – Staff met with Kelly Wilson,
Homeland Security Protective Security Advisor. Ms. Wilson presented
programs that are available to critical infrastructures, which
include the planning, coordination, and conducting of security
services and assessments, at no cost to the District.
Training – Staff attended/completed the following:
o FEMA Training MGT 452, Physical & Cyber Security for Critical
Infrastructures; focus was on physical and cyber-attacks
prevention, protection, mitigation, response and recovery.
o 2016 Infragard Security and Cyber Symposium.
o The District’s Emergency Response Confined Space Rescue Team
completed CalOSHA’s regulatory practical exercise requirement.
INFORMATION TECHNOLOGY AND STRATEGIC PLANNING:
Update on the Redesign of the District’s Wide Area Network (WAN) -
To date, staff has completed 6 District facilities with
wired/physical connectivity and communications for the SCADA
network. This initiative provides improved application performance,
increased availability, and improved security throughout the
District’s SCADA environment.
FINANCE:
CSMFO Budget Awards – Both the Operating and Capital Budgets for
Fiscal Year 2015-16 were awarded the Budget Excellence Award from
the California Society of Municipal Finance Officers (CSMFO). It is
the 10th consecutive year for the Operating Budget and the 11th
consecutive year for the Capital Budget. This is an outstanding
achievement for both the Finance Department and the District for
consistently meeting the criteria established in order to receive
this award.
Board of Directors Expenses – Attached is the Board of Directors
Expenses for the 2nd Quarter of Fiscal Year 2016 (FY 2016).
Expenses for the quarter totaled $7,210.30 for a total of
$14,155.34 to date.
3
FY 2017 Budget and Rate Model – Staff is preparing the FY 2017
Budget and the related Rate Model covering fiscal years 2017 to
2022.
Financial Reporting:
o For the eight months ended February 29, 2016, there are total
revenues of $53,881,393 and total expenses of $55,235,286. The
expenses exceeded revenues by $1,353,893. The reduced water
sales from conservation is driving the year-to-date expenses
to exceed the year-to-date revenue.
o The market value shown in the Portfolio Summary and in the
Investment Portfolio Details as of February 29, 2016 total
$82,806,598 with an average yield to maturity of 0.78%. The
total earnings year-to-date are $429,601.
ENGINEERING AND WATER SYSTEM OPERATIONS:
Engineering:
Regional Training Facility: The District and San Miguel
Consolidated Fire Protection District (San Miguel) entered into a
Ground Lease and Joint Use Agreement dated December 21, 2007, under
which, the District leased certain real property to San Miguel for
the construction and operation of a regional training center at the
regulatory site. On December 31, 2012, San Miguel entered into a
cooperative agreement with CAL FIRE. On September 29, 2015, the
County of San Diego Board of Supervisors approved a request by the
San Diego County Fire Authority (SDCFA) to look for space for a
fire training facility. SDCFA and San Miguel/CAL FIRE have been
discussing the possible transfer of all or a portion of their
interest in this Lease to the County of San Diego. Staff have
attended meetings with the County of San Diego Department of Real
Estate, San Diego County Sheriff Department, SDCFA, San Miguel/CAL
FIRE, and the Skyline Church to discuss the required access
improvements and other obligations and duties needed to satisfy the
Major Use Permit requirements. The access options being discussed
include construction of a deceleration and acceleration lane on
Campo Road Highway 94, construction of an access roadway through
the Sheriff’s site out to the signalized intersection at Jamacha
Road, and Skyline Church’s main access to their site, or improving
the existing driveway to Cuyamaca College. (P2466 & P2504)
SR-11 Potable Water Utility Relocations: This project consists of
the relocation of existing pipelines in Sanyo Avenue and utility
easements and is currently in the construction phase. The
contractor, Coffman Specialties Inc., has relocated the 10-inch,
12-inch, and 18-inch mains and these mains have been tied into the
system. The District is working on second amendments to Caltrans
Utility Agreement Numbers 33592 and 33622 to increase the total
4
reimbursable amount of the agreements for additional work required
to relocate the District facilities. In March 2016, the contractor
completed field related punch list items consisting of final
contract submittals. It is anticipated that this construction
contract will reach contract acceptance in May 2016. The overall
project is within budget and on schedule. (P2453)
944-1, 944-2, & 458-2 Reservoir Interior/Exterior Coatings &
Upgrades: This project consists of removing and replacing the
interior and exterior coatings of the 944-1 0.3 MG Reservoir, the
944-2 3.0 MG Reservoir, and the 458-2 1.8 MG Reservoir, along with
providing structural upgrades to ensure the tanks comply with both
State and Federal OSHA standards as well as the American Water
Works Association and the County Health Department standards. The
overall project reached substantial completion on December 3, 2015
(beyond the approved contract date). A credit change order to
complete the assessment of liquidated damages associated with the
project’s late delivery was processed unilaterally as approved by
the Board in February 2016. Punch list items that consist of final
administrative deliverables from the contractor are pending for
contract acceptance. The project is within budget. (P2531, P2532,
P2535)
624 Pressure Zone Pressure Reducing Stations (PRSs) and 944-1R
Pressure Reducing Station No. 3 Improvements Projects: This
construction project consists of improvements from two (2) Capital
Improvement Program (CIP) projects, P2541 and R2110. The CIP P2541
improvements will provide two (2) PRSs feeding the 485 Pressure
Zone and 458 Pressure Zones from the 624 Pressure Zone (Terra Nova
Drive 624/485 PRS and Sequoia Street 624/458 PRS, respectively) to
improve fire flow and enhance system reliability. The CIP R2110
improvements include retrofit of an existing PRS vault (944-1R PRS
No. 3) with a sump pump, ventilation system, and hatch drain
improvements to mitigate water intrusion. The work to construct
and tie-in of the new facilities was completed in March 2016. The
project is within budget and is scheduled to reach substantial
completion in April 2016. (P2541, R2110)
Rosarito Desalination: Staff and representatives from NSC Agua
continue to coordinate on complying with the California Water
Resources Control Board Drinking Water Program regulatory
requirements related to source water quality testing. NSC Agua has
chosen Suez as its EPC partner and technology provider for the
proposed Rosarito desalination project. The State of Baja
California extended the bid deadline for the production and
conveyance of desalinated water Phase I from March 23 to April 21,
2016 and will be evaluated by Comisión Estatal del Agua de Baja
California (CEA), an agency that is responsible for regulating the
State’s water and sewerage industry. The draft EIR/EIS for the
Presidential Permit pipeline crossing is tentatively scheduled to
5
be ready for its 45-day public review period in April 2016. (P2451)
711-1 & 711-2 Reservoir Interior/Exterior Coatings & Upgrades:
This project consists of removing and replacing the interior and
exterior coatings of the 711-1 3.1 MG Reservoir and the 711-2 2.3
MG Reservoir, along with providing structural upgrades, to ensure
the tanks comply with both State and Federal OSHA standards as well
as the American Water Works Association and the County Health
Department standards. The contractor, Advanced Industrial
Services, Inc., has completed the work to coat the interior of the
711-1 Reservoir. Work to remove and coat the exterior roof and
walls has begun. The project is within budget and on schedule to
complete in September 2016. (P2529 & P2530)
Operations Yard Property Acquisition Improvements:
This project consists of the construction of an approximate 27,700
square-foot asphalt concrete parking lot including storm drainage
facilities, chain link fence, and area lighting. Work to excavate
and export the existing material and the install drainage
facilities was completed in March 2016. The project is within
budget and on schedule to complete in May 2016. (P2537)
980-1 Reservoir Interior/Exterior Coatings & Upgrades: This
project consists of removing and replacing the interior and
exterior coatings of the 980-1, 5.0 MG, Reservoir, along with
providing structural upgrades, to ensure the tank complies with
both State and Federal OSHA standards as well as the American Water
Works Association and the County Health Department standards.
Current work consists of structural repairs and replacing the roof
rafters of the 980-1 reservoir as provided under the Board approved
project allowances. The project is within budget and on schedule
to complete in August 2016. (P2545)
Rancho San Diego Basin Sewer Rehabilitation – Phase 1: This project
consists of sewer system improvements at fourteen locations within
the Rancho San Diego Basin. The work includes replacement of
approximately 3,250 linear feet of 8-inch gravity sewer main and the
installation of four new manholes. A construction contract notice
to proceed was issued in March 2016. Current work consists of
contract project submittals for the planned work. The project is
within budget and construction completion is anticipated in August
2016. (S2033)
Recycled Water Fire Hydrant Installations: This project consists
of installing fire hydrants/filling stations on the recycled water
system for fire suppression. The project includes meeting Title 22
requirements, obtaining regulatory approval, establishing protocol,
and site selection. A fill station is proposed at the end of Hunte
Parkway. The facility will be a locked enclosure within a District
easement with easy access to fire department trucks and street
6
sweepers. Staff submitted the project to be enrolled in Order WQ
2014-0090-DWQ, General Waste Discharge Requirements for Recycled
Water Use (General Order). The District is preparing an amendment
to the existing permit to update the Rules and Regulations for
Recycled Water Use and submit a program for training for review and
approval by the Regional Board, DDW, and the County DEH. A yearly
report will also be required to document the use, training, and
inspection performed by the District. Staff has produced draft
versions of these documents, and they are circulating for internal
review. It is anticipated that the documents will be submitted to
the Agencies in early April 2016. Preliminary discussions with the
HOA via phone and email have been positive and a formal letter was
sent on March 21, 2016. The fill station components are on order
and construction is anticipated to be completed in early April
2016. (R2122)
Ralph W. Chapman Water Reclamation Facility (RWCWRF) Indirect
Potable Reuse/Direct Potable Reuse (IPR/DPR) with Sweetwater
Authority: Staff from both the District and Sweetwater Authority
(SWA) continue to meet to discuss the major issues associated with
an IPR/DPR project. Staff has retained Atkins Global and Michael
Welch to prepare a high level report identifying the needed
upgrades to the RWCWRF, the regulatory issues of an IPR/DPR
project, and to produce a rough planning level cost per acre-foot
for the product water delivered to SWA’s Reservoir. A draft report
was reviewed by staff in January 2016 and the comments forwarded to
Atkins. It is anticipated that a draft of the report will be
submitted to SWA for review and comment by April 2016.
Water Facilities Master Plan Update: This project will update the
District’s existing Water Resources Master Plan that was previously
updated in October 2008 and revised in May 2013. Staff received
and is currently reviewing the consultant’s (Atkins) 90% draft
submittal. Environmental review of the 90% draft potable and
recycled water CIP lists is underway as part of the program
environmental impact report (PEIR) update for Board consideration
later this year. (P1210)
For the month of February, 2016, the District sold 29 meter (16
EDUs) generating $390,367 in revenue. Projection for this period
was 14 meters (21 EDUs), with budgeted revenue of $190,542. Total
revenue for Fiscal Year 2016 is $2,917,955 against the annual
budget of $2,286,500.
WATER SYSTEM OPERATIONS (Reporting the month of February):
Integrity inspections of the District hydro tanks and surge tanks
have been completed with no critical findings.
On Monday, February 1, Layfield commenced the bi-annual flexible
7
cover potable and recycled reservoir cleanings. On Tuesday,
February 23, Layfield completed the cleaning and repairs of the
flexible cover for all potable reservoirs and moved to the recycled
reservoir cleanings.
On Tuesday, February 23, staff performed the second part of the
Donovan Prison easement shutdown to allow for the tie-in to the
thirty-inch main line. No customers were affected.
Staff continues to monitor nitrification issues; operators are
monitoring the system by taking nitrication tests at SDCWA’s
connections, cycling reservoirs and adjusting chloramination
ratios. The tests indicate that everything is within specification.
Staff will continue to monitor water quality as desalination water
continues to be delivered in the connections.
On March 20, a planned seven-day treated water shutdown of SDCWA’s
Pipeline 4 began. This affected supplies on all District
connections off Pipeline 4. Flows were available from Helix Water
District via the No. 14 Connection to feed the North District and
from the City of San Diego via the Lower Otay Pump Station to feed
the Central and South Districts for the duration of the shutdown.
No customers were affected or aware of the shutdown.
Conservation and Water Purchases:
Conservation Target - In early March, the State Water Resources
Control Board released revised conservation targets. Otay’s
conservation target is now 12% of 2013 levels. The timeframe for
the cumulative savings calculation will be from June 2015 until
October 2016. February 2016 was the hottest month on record in San
Diego County and the District had an increase of 3% in overall
usage compared to 2013 levels. This is the first month since the
beginning of the State’s emergency conservation mandate that the
District did not show conservation. To date, the District is
exceeding the State Mandated Target of 12% with a cumulative
savings of 19%. Below is a chart that shows the District’s savings
through February 2016.
8
The February potable water purchases were 1,783.8 acre-feet which
is 1.7% above the budget of 1,754.1 acre-feet. The cumulative
purchases through February were 16,688.3 acre-feet which is 13.6%
below the cumulative budget of 19,304.1 acre-feet.
The February recycled water purchases and production were 285.0 acre-
feet which is 43.8% above the budget of 198.2 acre-feet. The
cumulative production and purchases through February is 2,398.2 acre-
feet which is 13.2% below the cumulative budget of 2,763.9 acre-feet.
9
Potable, Recycled, and Sewer (Reporting up to the month of February):
Total number of potable water meters is 49,491.
Recycled water consumption for the month of February is as follows:
o Total consumption was 182.4 acre-feet or 59,419,624 gallons and the
average daily consumption was 2,048,953 gallons per day.
o Total cumulative recycled water consumption since July 1, 2015 is
2284.2 acre-feet.
o Total number of recycled water meters is 713.
Wastewater flows for the month of February were as follows:
o Total basin flow, gallons per day: 1,578,393. This is a decrease of
1.86% from February 2015.
o Spring Valley Sanitation District Flow to Metro, gallons per day:
522,108.
o Total Otay flow, gallons per day: 1,056,138.
o Flow Processed at the Ralph W. Chapman Water Recycling Facility,
gallons per day: 962,000.
o Flow to Metro from Otay Water District was 93,448 gallons per day.
By the end of February there were 6,097 wastewater EDUs.
2nd Quarter
(10/1/15 - 12/31/15)
YTD
(7/1/15 - 12/31/15)
CROUCHER, GARY 500.00$ 1,200.00$
LOPEZ, JOSE 1,824.80 3,116.80
ROBAK, MARK 1,286.15 2,754.73
SMITH, TIM 964.45 1,878.30
THOMPSON, MITCHELL 2,634.90 5,205.51
7,210.30$ 14,155.34$
FY2016
Check #Check Total
16,527.59
5,235.60
269.25
14,320.00
Description
CHECK REGISTER
Otay Water District
Date Range: 2/18/2016 - 3/23/2016
Date Vendor Vendor Name Invoice Inv. Date
RETAINAGE RELEASE 19,462.64 19,462.64
Amount
2045393 03/09/16 16291 ABHE & SVOBODA INC 00016191 03/01/16
2045340 03/02/16 16291 ABHE & SVOBODA INC 501122016 02/02/16 850-3 INTERIOR COATING (ENDING 1/12/16)23,777.27 23,777.27
2045341 03/02/16 08488 ABLEFORCE INC 6223 02/05/16 SHAREPOINT SERVICES (1/14/16-1/29/16)1,250.00 1,250.00
2045299 02/24/16 17063 ACORN OAK INC Ref002455827 02/22/16 UB Refund Cst #0000222428 95.25 95.25
2045485 03/23/16 17115 ADAM LUKO Ref002457306 03/21/16 UB Refund Cst #0000214349 36.79 36.79
2045394 03/09/16 17045 ADEL ALKHAYYAT Ref002455675 02/08/16 UB Refund Cst #0000216298 41.36 41.36
2045395 03/09/16 17092 ADRIAN JIMENEZ Ref002457119 03/07/16 UB Refund Cst #0000213163 137.09 137.09
2045435 03/16/16 13901 ADVANCED INDUSTRIAL SVCS INC 201312016 02/23/16 711-1 & 2 RESERVOIR (ENDING 1/31/16)189,145.00 189,145.00
2045342 03/02/16 12174 AECOM TECHNICAL SERVICES INC 37 02/10/16 DISINFECTION SYSTEM (ENDING 1/29/16)1,660.59 1,660.59
2045343 03/02/16 11462 AEGIS ENGINEERING MGMT INC 1410 02/09/16 DEVELOPER PLAN REVIEW (1/2/16-1/29/16)11,472.81 11,472.81
2045344 03/02/16 07732 AIRGAS SPECIALTY PRODUCTS INC 131425045 02/10/16 AQUA AMMONIA 2,647.20
131425248 02/11/16 AQUA AMMONIA 1,393.20
131425046 02/10/16 AQUA AMMONIA 1,195.20
2045436 03/16/16 13753 AIRGAS USA LLC 9048538071 02/18/16 BREATHING AIR BOTTLES 221.78
9934236469 02/29/16 BREATHING AIR BOTTLES 47.47
2045345 03/02/16 15024 AIRX UTILITY SURVEYORS INC 29 02/02/16 LAND SURVEYING (1/1/16-1/31/16)8,478.75 8,478.75
2045486 03/23/16 17112 ALFONSO ASH Ref002457302 03/21/16 UB Refund Cst #0000188787 6.66 6.66
2045346 03/02/16 14462 ALYSON CONSULTING CM201618 02/08/16 MGMT/INSP (1/1/16-1/31/16)3,300.00
CM201617 02/08/16 MGMT/INSP (1/1/16-1/31/16)3,150.00
CM201615 02/08/16 MGMT/INSP (1/1/16-1/31/16)2,840.00
CM201616 02/08/16 MGMT/INSP (1/1/16-1/31/16)1,650.00
CM201614 02/08/16 MGMT/INSP (1/1/16-1/31/16)1,480.00
CM20169 02/08/16 MGMT/INSP (1/1/16-1/31/16)715.00
CM201613 02/08/16 MGMT/INSP (1/1/16-1/31/16)450.00
CM201610 02/08/16 MGMT/INSP (1/1/16-1/31/16)385.00
CM201612 02/08/16 MGMT/INSP (1/1/16-1/31/16)200.00
CM201611 02/08/16 MGMT/INSP (1/1/16-1/31/16)150.00
2045396 03/09/16 06166 AMERICAN MESSAGING L1109570QC 03/01/16 PAGERS (FEB 2016)178.38 178.38
2045487 03/23/16 17120 ANGELINA CASIAS Ref002457311 03/21/16 UB Refund Cst #0000221770 47.73 47.73
2045437 03/16/16 03492 AQUA-METRIC SALES COMPANY 0059774IN 02/19/16 INVENTORY 4,248.16 4,248.16
2045300 02/24/16 07785 AT&T 000007630681 02/02/16 TELEPHONE SERVICES (1/2/16-2/1/16)6,101.51 6,101.51
Page 1 of 11
Check #Check TotalDescription
CHECK REGISTER
Otay Water District
Date Range: 2/18/2016 - 3/23/2016
Date Vendor Vendor Name Invoice Inv. Date Amount
5,341.68
3,735.23
2045438 03/16/16 07785 AT&T 000007758923 03/02/16 TELEPHONE SERVICES (2/2/16-3/1/16)6,162.35 6,162.35
2045397 03/09/16 17093 ATP GENERAL ENGINEERING Ref002457120 03/07/16 UB Refund Cst #0000214286 487.36 487.36
2045488 03/23/16 17110 BAJA LIFT CORPORATION Ref002457300 03/21/16 UB Refund Cst #0000162148 39.02 39.02
2045489 03/23/16 17121 BALDWIN & SONS, LLC Ref002457312 03/21/16 UB Refund Cst #0000222884 6,016.60 6,016.60
2045347 03/02/16 06285 BARTEL ASSOCIATES LLC 16083 02/04/16 ACTUARIAL SERVICES (JAN 2016)5,065.00 5,065.00
2045398 03/09/16 17086 BETTY KERRIKOOLPARN 030716 03/07/16 CLAIM SETTLEMENT 190.32 190.32
2045439 03/16/16 10970 BRENNTAG PACIFIC INC BPI603344 02/25/16 SODIUM HYPOCHLORITE 2,131.62
BPI601738 02/19/16 SODIUM HYPOCHLORITE 2,065.76
BPI601737 02/19/16 SODIUM HYPOCHLORITE 639.49
BPI604025 02/25/16 SODIUM HYPOCHLORITE 504.81
2045348 03/02/16 10970 BRENNTAG PACIFIC INC BPI599733 02/11/16 SODIUM HYPOCHLORITE 1,547.38
BPI600110 02/12/16 SODIUM HYPOCHLORITE 1,196.63
BPI598240 02/04/16 SODIUM HYPOCHLORITE 991.22
2045301 02/24/16 10970 BRENNTAG PACIFIC INC BPI595794 01/28/16 SODIUM HYPOCHLORITE 1,228.60 1,228.60
2045302 02/24/16 02977 BROWN, VINCENT 022116 02/22/16 SAFETY BOOTS 150.00 150.00
2045399 03/09/16 08156 BROWNSTEIN HYATT FARBER 629679 02/24/16 LEGISLATIVE ADVOCACY (THRU JAN 2016)1,224.50 1,224.50
2045349 03/02/16 14112 BSE ENGINEERING INC 75400401 01/31/16 ELECTRICAL SERVICES (7/1/15-1/31/16)3,576.00 3,576.00
2045303 02/24/16 17043 BYCOR Ref002455820 02/22/16 UB Refund Cst #0000213365 202.24 202.24
2045350 03/02/16 16745 CALIFORNIA TITLE SEARCH CO 0216269 02/11/16 DOCUMENT SEARCH 35.00 35.00
2045351 03/02/16 01004 CALOLYMPIC SAFETY 348125 02/08/16 CALIBRATION GAS 351.62 351.62
2045440 03/16/16 02758 CARMEL BUSINESS SYSTEMS INC 7994 02/29/16 SCANNING SERVICES (2/29/16)35.00 35.00
2045352 03/02/16 02758 CARMEL BUSINESS SYSTEMS INC 7982 02/10/16 SCANNING SERVICES (2/5/16)35.00 35.00
2045353 03/02/16 15177 CAROLLO ENGINEERS INC 145226 11/16/15 2015 IWRP UPDATE (ENDING 10/31/15)852.00 852.00
2045441 03/16/16 10571 CCL CONTRACTING 202292016 02/29/16 624 PZ/944-1 PRS IIMPRVMNTS (ENDING 2/29/16)199,167.50 199,167.50
2045442 03/16/16 16746 CH2M HILL ENGINEERS INC 381057227 02/18/16 2015 UWMP UPDATE (12/26/15-1/29/16)8,317.75 8,317.75
2045304 02/24/16 04349 CHAMBERS, JONATHAN 020916021616 02/22/16 LICENSE RENEWAL REIMBURSEMENT 235.00 235.00
2045443 03/16/16 02026 CHULA VISTA ELEM SCHOOL DIST AR045523 02/17/16 GARDEN TOURS (01/27/16)270.00 270.00
2045305 02/24/16 15256 CIGNA GROUP INSURANCE / LINA 9267021016 02/10/16 AD&D & SUPP LIFE INS (FEB 2016)4,483.53 4,483.53
2045490 03/23/16 15256 CIGNA GROUP INSURANCE / LINA 9267031016 03/23/16 AD&D & SUPP LIFE INS (MAR 2016)4,476.28 4,476.28
Page 2 of 11
Check #Check TotalDescription
CHECK REGISTER
Otay Water District
Date Range: 2/18/2016 - 3/23/2016
Date Vendor Vendor Name Invoice Inv. Date Amount
1,372.00
1,130.00
1,000.16
843.29
2045490 03/23/16 15256 CIGNA GROUP INSURANCE / LINA 9267031016 03/23/16 AD&D & SUPP LIFE INS (MAR 2016)4,476.28 4,476.28
2045306 02/24/16 00234 CITY TREASURER 1000158151 02/16/16 LABORATORY ANALYSIS (JAN 2016)964.00 964.00
2045491 03/23/16 04119 CLARKSON LAB & SUPPLY INC 83522 02/29/16 BACTERIOLOGICAL TESTING (2/1/16-2/2/16)552.00
83520 02/29/16 BACTERIOLOGICAL TESTING (1/13/16)462.00
83521 02/29/16 BACTERIOLOGICAL TESTING (1/25/16)192.00
83523 02/29/16 BACTERIOLOGICAL TESTING (2/8/16)166.00
2045400 03/09/16 15616 COGENT COMMUNICATIONS INC 0001030116 03/01/16 INTERNET CIRCUITS (MAR 2016)1,738.23 1,738.23
2045354 03/02/16 15049 CORELOGIC SOLUTIONS LLC 81653445 01/31/16 DATA SERVICES (JAN 2016)605.00 605.00
2045444 03/16/16 15049 CORELOGIC SOLUTIONS LLC 81668520 02/29/16 DATA SERVICES (FEB 2016)605.00
81668822 02/29/16 DATA SERVICES (FEB 2016)525.00
2045401 03/09/16 15049 CORELOGIC SOLUTIONS LLC 81654363 01/31/16 DATA SERVICES (JAN 2016)525.00 525.00
2045492 03/23/16 02643 CORE-ROSION PRODUCTS C2016102 03/10/16 BOSS FITTING & 2" GASKET 622.34 622.34
2045445 03/16/16 12334 CORODATA MEDIA STORAGE INC DS1272319 02/29/16 TAPE STORAGE (FEB 2016)420.03 420.03
2045307 02/24/16 12334 CORODATA MEDIA STORAGE INC DS1271899 01/31/16 TAPE STORAGE (JAN 2016)389.59 389.59
2045493 03/23/16 05622 CORRPRO COMPANIES INC 370183 02/29/16 COATING INSPECTION (1/28/16-2/29/16)14,854.00 14,854.00
2045355 03/02/16 00099 COUNTY OF SAN DIEGO DPWAROTAYMWD011602/10/16 EXCAVATION PERMITS (JAN 2016)812.20 812.20
2045356 03/02/16 02122 COUNTY OF SAN DIEGO 2015122101214 12/21/15 PERMIT FEES # 01214 (MAR 2016 - MAR 2017)356.00 356.00
2045494 03/23/16 17125 COUNTY OF SAN DIEGO GENERAL Ref002457316 03/21/16 UB Refund Cst #0000224953 587.14 587.14
2045402 03/09/16 02756 COX COMMUNICATIONS INC 6702022516 02/25/16 TELECOMM SVCS / METRO-E (2/24/16-3/23/16)756.87
9101022516 02/25/16 TELECOMM SVCS / METRO-E (2/24/16-3/23/16)243.29
2045446 03/16/16 02756 COX COMMUNICATIONS INC 9601022816 02/28/16 INTERNET SERVICES (2/29/16-3/28/16)600.00
1701030116 03/01/16 TELECOMM SVCS / METRO-E (2/29/16-3/28/16)243.29
2045447 03/16/16 00693 CSDA, SAN DIEGO CHAPTER 02182016 02/18/16 BUSINESS MEETING 30.00 30.00
2045308 02/24/16 11797 D & H WATER SYSTEMS INC I20150966 12/14/15 SFC & WT PARTS 4,927.50 4,927.50
2045403 03/09/16 17083 DAUOD YAKO 030316 03/03/16 CLAIM SETTLEMENT 82.50 82.50
2045495 03/23/16 17109 DAVID ACHORD Ref002457299 03/21/16 UB Refund Cst #0000074818 76.04 76.04
2045404 03/09/16 17095 DAWN HANENBERGER Ref002457123 03/07/16 UB Refund Cst #0000222556 22.68 22.68
2045448 03/16/16 01797 DELL ENTERPRISES 200187 02/17/16 RETIREMENT PLAQUE 64.26 64.26
2045309 02/24/16 17060 DONALIELA MAEARAEG Ref002455824 02/22/16 UB Refund Cst #0000216355 10.74 10.74
2045496 03/23/16 17107 EDGAR ALTO Ref002457297 03/21/16 UB Refund Cst #0000007062 53.35 53.35Page 3 of 11
Check #Check TotalDescription
CHECK REGISTER
Otay Water District
Date Range: 2/18/2016 - 3/23/2016
Date Vendor Vendor Name Invoice Inv. Date Amount
1,475.00
2,398.55
720.00
212.57
168.48
2045496 03/23/16 17107 EDGAR ALTO Ref002457297 03/21/16 UB Refund Cst #0000007062 53.35 53.35
2045357 03/02/16 08023 EMPLOYEE BENEFIT SPECIALISTS 0073832IN 01/31/16 EMPLOYEE BENEFITS (JAN 2016)702.50 702.50
2045310 02/24/16 17052 ENRIQUE VARGAS Ref002455815 02/22/16 UB Refund Cst #0000049762 169.42 169.42
2045358 03/02/16 14602 ENVIRO-CARE CO PART15007A 01/26/16 SCREENINGS BAGS 2,283.25 2,283.25
2045449 03/16/16 03227 ENVIROMATRIX ANALYTICAL INC 6020596 02/16/16 LAB ANALYSIS (1/29/16-2/8/16)755.00
6020976 02/29/16 LAB ANALYSIS (2/12/16-2/18/16)500.00
6020797 02/22/16 LAB ANALYSIS (2/9/16-2/17/16)220.00
2045359 03/02/16 03227 ENVIROMATRIX ANALYTICAL INC 6020486 02/08/16 LAB ANALYSIS (1/23/16-1/28/16)400.00 400.00
2045360 03/02/16 02259 ENVIRONMENTAL RESOURCE 779975 02/08/16 LABORATORY CERTIFICATION 1,396.97
780621 02/15/16 LABORATORY CERTIFICATION 1,001.58
2045497 03/23/16 17113 ERIC SCRIBNER Ref002457303 03/21/16 UB Refund Cst #0000194813 35.61 35.61
2045405 03/09/16 14320 EUROFINS EATON ANALYTICAL INC I0253498 CREDIT MEMO -35.00
I0253529 CREDIT MEMO -15.00
I0253528 CREDIT MEMO -15.00
I0253515 CREDIT MEMO -15.00
L0254927 03/07/16 OUTSIDE LAB SERVICES (2/9/16)800.00
2045406 03/09/16 17097 EVAN & IVANKA SALEM 0946030716 03/07/16 W/O REFUND D0946-090235 2,466.50 2,466.50
2045361 03/02/16 03546 FERGUSON WATERWORKS # 1083 0541338 02/09/16 FLANGED METER SPACERS 194.40 194.40
2045498 03/23/16 03546 FERGUSON WATERWORKS # 1083 0537041 02/03/16 FORCEMAIN PROJ MATERIALS 1,541.92 1,541.92
2045450 03/16/16 12187 FIRST AMERICAN DATA TREE LLC 9003400216 02/29/16 ONLINE DOCUMENTS (MONTHLY)99.00 99.00
2045362 03/02/16 16469 FIRST CHOICE SERVICES 054925 02/10/16 COFFEE SERVICES 447.58 447.58
2045451 03/16/16 16469 FIRST CHOICE SERVICES 055520 02/26/16 COFFEE SERVICES 537.04 537.04
2045363 03/02/16 11962 FLEETWASH INC x695213 02/05/16 VEHICLE WASHING 141.29
x698875 02/12/16 VEHICLE WASHING 71.28
2045452 03/16/16 11962 FLEETWASH INC x703413 02/19/16 VEHICLE WASHING 110.16
x708429 02/26/16 VEHICLE WASHING (2/26/16)58.32
2045407 03/09/16 17094 FRANK CARILLO Ref002457122 03/07/16 UB Refund Cst #0000218111 990.69 990.69
2045453 03/16/16 13563 FRIENDS OF THE WATER 295 02/29/16 GARDEN TOURS (FEB 2016)2,100.00 2,100.00
2045364 03/02/16 03094 FULLCOURT PRESS 29752 02/03/16 PRINTING 2,799.36 2,799.36
2045311 02/24/16 17053 GEMA ESPINDOLA Ref002455816 02/22/16 UB Refund Cst #0000160110 40.23 40.23
2045499 03/23/16 17122 GLENIS SAUCEDO Ref002457313 03/21/16 UB Refund Cst #0000222936 18.82 18.82Page 4 of 11
Check #Check TotalDescription
CHECK REGISTER
Otay Water District
Date Range: 2/18/2016 - 3/23/2016
Date Vendor Vendor Name Invoice Inv. Date Amount
139.02
15,286.27
16,185.28
2,684.65
2045499 03/23/16 17122 GLENIS SAUCEDO Ref002457313 03/21/16 UB Refund Cst #0000222936 18.82 18.82
2045500 03/23/16 00101 GRAINGER INC 9917171846 12/14/15 SEWAGE PUMP & HOSE 139.54 139.54
2045454 03/16/16 12907 GREENRIDGE LANDSCAPE INC 13980 02/25/16 LANDSCAPING SERVICES (FEB 2016)8,909.50 8,909.50
2045501 03/23/16 17123 GREGG PHILLIPSON Ref002457314 03/21/16 UB Refund Cst #0000223410 38.02 38.02
2045365 03/02/16 17024 GUIRIBA, DIANNE 022116022416 03/01/16 TRAVEL EXPENSE REIMB (2/21/16-2/24/16)910.44 910.44
2045455 03/16/16 00201 HARRINGTON INDL PLASTICS LLC 004G3408 02/29/16 PVC CPVC 1,240.17 1,240.17
2045366 03/02/16 02008 HELIX ENVIRONMNTL PLANNING INC 15 02/05/16 ENVIRONMENTAL SERVICES (1/1/16-1/31/16)10,787.58 10,787.58
2045312 02/24/16 00062 HELIX WATER DISTRICT 3300020816 02/08/16 WATER USAGE (12/8/15-2/4/16)91.50
4283020816 02/08/16 WATER USAGE (12/8/15-2/4/16)47.52
2045408 03/09/16 17087 HUY NGUYEN Ref002457114 03/07/16 UB Refund Cst #0000030608 338.43 338.43
2045456 03/16/16 15622 ICF JONES & STOKES INC 0113158 02/23/16 ENVIRONMENTAL SERVICES (1/1/16-1/29/16)8,122.08
0113162 02/23/16 ENVIRONMENTAL SERVICES (11/28/15-1/29/16)3,987.39
0113161 02/23/16 ENVIRONMENTAL SERVICES (1/1/16-1/29/16)1,050.00
0113155 02/23/16 ENVIRONMENTAL SERVICES (10/31/15-1/29/16)800.00
0113160 02/23/16 ENVIRONMENTAL SERVICES (10/31/15-1/29/16)726.80
0113159 02/23/16 ENVIRONMENTAL SERVICES (1/1/16-1/29/16)600.00
2045367 03/02/16 08969 INFOSEND INC 101938 02/02/16 BILL PRINTING SERVICES (JAN 2016)2,043.21 2,043.21
2045457 03/16/16 08969 INFOSEND INC 102781 02/29/16 BILL PRINTING SERVICES (FEB 2016)11,950.82
102780 02/29/16 BILL PRINTING SERVICES (FEB 2016)4,234.46
2045409 03/09/16 13899 INTERMEDIA.NET INC 1603001777 03/01/16 EMAIL SERVICES (2/2/16-3/2/16)3,103.34 3,103.34
2045313 02/24/16 17062 JABIR ADAMO Ref002455826 02/22/16 UB Refund Cst #0000217669 1,772.12 1,772.12
2045314 02/24/16 17066 JACK CARLSON/SE PIPELINE CONST 0912022216 02/22/16 W/O REFUND D0912-090240 570.97 570.97
2045410 03/09/16 17089 JACK SPROUSE Ref002457116 03/07/16 UB Refund Cst #0000044174 41.49 41.49
2045411 03/09/16 17096 JAMES GRIPP 0948030716 03/07/16 W/O REFUND D0948-090237 3,244.49 3,244.49
2045368 03/02/16 10563 JCI JONES CHEMICALS INC 681238 CREDIT MEMO -2,000.00
681194 02/10/16 CHEMICALS FOR TREATMENT PLANT 4,684.65
2045315 02/24/16 17061 JESSICA BOILY Ref002455825 02/22/16 UB Refund Cst #0000217445 32.87 32.87
2045316 02/24/16 17058 JOHN CAYABYAB Ref002455822 02/22/16 UB Refund Cst #0000215626 75.00 75.00
2045317 02/24/16 17051 JONG SUK PARK Ref002455814 02/22/16 UB Refund Cst #0000194619 31.47 31.47
2045412 03/09/16 17098 JOSE M MEDRANO DEGIOVANNINI 0923030716 03/07/16 W/O REFUND D0923-090190 1,822.39 1,822.39
Page 5 of 11
Check #Check TotalDescription
CHECK REGISTER
Otay Water District
Date Range: 2/18/2016 - 3/23/2016
Date Vendor Vendor Name Invoice Inv. Date Amount
1,229.84
2045413 03/09/16 17102 K HOVNANIAN COMPANIES 0307030716 03/07/16 W/O REFUND D0307-090167 9,321.86 9,321.86
2045318 02/24/16 17049 KIM JUNG Ref002455812 02/22/16 UB Refund Cst #0000009331 50.00 50.00
2045369 03/02/16 03336 KREINBRING, THERESA 022116022516 02/26/16 TRAVEL EXPENSE REIMB (2/21/16-2/25/16)939.56 939.56
2045319 02/24/16 17059 KTJT PROPERTIES LLC Ref002455823 02/22/16 UB Refund Cst #0000215957 65.91 65.91
2045414 03/09/16 17059 KTJT PROPERTIES LLC Ref002457121 03/07/16 UB Refund Cst #0000215957 14.19 14.19
2045502 03/23/16 17119 LARRY RAMIREZ Ref002457310 03/21/16 UB Refund Cst #0000218150 10.56 10.56
2045458 03/16/16 15615 LAYFIELD USA CORPORATION E06414 02/29/16 RESVR FLOATING COVER MAINT (FEB 2016)60,900.00 60,900.00
2045459 03/16/16 17103 LEAH SOLIS 2431030816 03/10/16 CUSTOMER REFUND 260.86 260.86
2045503 03/23/16 09880 LEIGH, ROBERT 031316 03/17/16 SAFETY BOOTS 136.06 136.06
2045415 03/09/16 13749 LONDON GROUP REALTY ADVISORS 1165 03/07/16 ECONOMIC OUTLOOK REPORT 2017-2022 5,750.00 5,750.00
2045504 03/23/16 17124 LUIS AMADOR Ref002457315 03/21/16 UB Refund Cst #0000224084 31.37 31.37
2045505 03/23/16 07591 MA, DONGXING 030516031116 03/17/16 TRAVEL EXPENSE REIMB (3/5/16-3/11/16)1,698.36 1,698.36
2045416 03/09/16 17090 MARCO LOO Ref002457117 03/07/16 UB Refund Cst #0000182436 86.95 86.95
2045417 03/09/16 03792 MARTINEZ, STEPHEN 52682 03/07/16 BACKFLOW CERTIFICATION 180.00 180.00
2045460 03/16/16 02882 MAYER REPROGRAPHICS INC 0099021IN 03/02/16 REPROGRAPHIC SERVICES 395.15 395.15
2045506 03/23/16 02882 MAYER REPROGRAPHICS INC 0099321IN 03/16/16 REPROGRAPHIC SERVICES 576.43 576.43
2045370 03/02/16 01183 MCMASTER-CARR SUPPLY CO 49620522 02/09/16 ELECTRICAL ENCLOSURE 657.06 657.06
2045507 03/23/16 17114 MELANIE JOHNSON Ref002457304 03/21/16 UB Refund Cst #0000206612 24.22 24.22
2045461 03/16/16 17085 MENDEZ STRATEGY GROUP INC 716021 02/23/16 CONSULTANT SERVICES (FEB 2016)4,000.00 4,000.00
2045508 03/23/16 17111 MICHAEL GOUGH Ref002457301 03/21/16 UB Refund Cst #0000177300 52.85 52.85
2045418 03/09/16 16613 MISSION RESOURCE CONSERVATION 362 03/01/16 HOME WATER USE EVALUATION 187.50 187.50
2045462 03/16/16 15136 MISSION UNIFORM SERVICE 501908953 02/16/16 UNIFORM SERVICES 396.85
501954417 02/23/16 UNIFORM SERVICES 396.85
501945987 02/22/16 UNIFORM SERVICES 115.88
501988880 02/29/16 UNIFORM SERVICES 110.14
501908952 02/16/16 UNIFORM SERVICES 105.06
501954416 02/23/16 UNIFORM SERVICES 105.06
2045371 03/02/16 15136 MISSION UNIFORM SERVICE 501818643 02/02/16 UNIFORM SERVICES 396.85
501863548 02/09/16 UNIFORM SERVICES 392.11
Page 6 of 11
Check #Check TotalDescription
CHECK REGISTER
Otay Water District
Date Range: 2/18/2016 - 3/23/2016
Date Vendor Vendor Name Invoice Inv. Date Amount
1,214.84
371.91
947.97
541.73
107.34
501854481 02/08/16 UNIFORM SERVICES 105.88
501900174 02/15/16 UNIFORM SERVICES 105.88
501818642 02/02/16 UNIFORM SERVICES 105.06
501863547 02/09/16 UNIFORM SERVICES 105.06
501805450 02/02/16 UNIFORM SERVICES 2.00
501857261 02/09/16 UNIFORM SERVICES 2.00
2045509 03/23/16 15136 MISSION UNIFORM SERVICE 501631376 01/04/16 UNIFORM SERVICES 105.88 105.88
2045372 03/02/16 16956 MONTGOMERY CONST SVCS INC 101312016 02/09/16 OPERATIONS YARD IMPROVEMENTS (ENDING 1/31/16)40,455.97 40,455.97
2045373 03/02/16 16172 MSDSONLINE INC 135613 02/11/16 MSDS MANAGEMENT SYSTEM 1,499.00 1,499.00
2045463 03/16/16 00386 MURCAL INC 43835 02/17/16 CP #22 PORTABLE EMISSIONS ANALYZER 13,066.93 13,066.93
2045464 03/16/16 15620 MY LITTLE PONY RIDES 120160 03/03/16 EMPLOYEE EVENT 800.00 800.00
2045320 02/24/16 16255 NATIONWIDE RETIREMENT Ben2455869 02/25/16 BI-WEEKLY DEFERRED COMP PLAN 13,771.12 13,771.12
2045419 03/09/16 16255 NATIONWIDE RETIREMENT Ben2457141 03/10/16 BI-WEEKLY DEFERRED COMP PLAN 12,380.12 12,380.12
2045510 03/23/16 16255 NATIONWIDE RETIREMENT Ben2457341 03/24/16 BI-WEEKLY DEFERRED COMP PLAN 11,680.12 11,680.12
2045321 02/24/16 07488 NEWMAN, DAMON 021916 02/22/16 SAFETY BOOTS 107.39 107.39
2045511 03/23/16 17116 NOHEMI LANGRUREN Ref002457307 03/21/16 UB Refund Cst #0000216578 22.24 22.24
2045322 02/24/16 17050 NOUANEDA PHONEPHALY Ref002455813 02/22/16 UB Refund Cst #0000095005 19.76 19.76
2045420 03/09/16 03215 O'DONNELL, MICHAEL 03032016MO 03/03/16 TUITION REIMBURSEMENT 265.00
02262016 03/03/16 SAFETY BOOTS REIMBURSEMENT 106.91
2045465 03/16/16 00510 OFFICE DEPOT INC 824629640001 02/17/16 OFFICE SUPPLIES 936.75
823781397002 02/16/16 OFFICE SUPPLIES 11.22
2045374 03/02/16 00510 OFFICE DEPOT INC 823612323001 02/11/16 OFFICE SUPPLIES 270.35
823781397001 02/12/16 OFFICE SUPPLIES 250.55
823612590001 02/11/16 OFFICE SUPPLIES 20.83
2045512 03/23/16 00510 OFFICE DEPOT INC 819477300001 01/22/16 OFFICE SUPPLIES 38.38
820150281001 02/02/16 OFFICE SUPPLIES 35.82
823781551001 02/12/16 OFFICE SUPPLIES 27.11
823612589001 02/11/15 OFFICE SUPPLIES 6.03
2045375 03/02/16 06856 ORPAK USA INC 48605 02/11/16 FUEL SYSTEM UPGRADE 9,732.50 9,732.50
2045323 02/24/16 17057 OTAY RANCH FIVE COMM ASSN Ref002455821 02/22/16 UB Refund Cst #0000214347 74.03 74.03
2045513 03/23/16 17057 OTAY RANCH FIVE COMM ASSN Ref002457305 03/21/16 UB Refund Cst #0000214347 420.29 420.29
Page 7 of 11
Check #Check TotalDescription
CHECK REGISTER
Otay Water District
Date Range: 2/18/2016 - 3/23/2016
Date Vendor Vendor Name Invoice Inv. Date Amount
2,264.50
7,455.02
2045421 03/09/16 17101 OTAY-TIJUANA VENTURE LLC 0738030716a 03/07/16 W/O REFUND D0738-090103 1,140.50
0738030716 03/07/16 W/O REFUND D0738-090104 1,124.00
2045466 03/16/16 01002 PACIFIC PIPELINE SUPPLY 306452 02/16/16 INVENTORY 5,151.11 5,151.11
2045376 03/02/16 01002 PACIFIC PIPELINE SUPPLY 306351 02/09/16 INVENTORY 5,144.90
306224 02/02/16 INVENTORY 2,310.12
2045324 02/24/16 17064 PATRIOT GENERAL ENGINEERING Ref002455828 02/22/16 UB Refund Cst #0000222447 1,761.90 1,761.90
2045467 03/16/16 05497 PAYPAL INC 48720163 02/29/16 PHONE PAYMENT SVCS (FEB 2016)54.10 54.10
2045422 03/09/16 17099 PEBBLE CREEK COMPANIES 0915030716 03/07/16 W/O REFUND D0915-090180 6,422.06 6,422.06
2045325 02/24/16 17054 PETERO TAUFAGU Ref002455817 02/22/16 UB Refund Cst #0000197905 95.56 95.56
2045468 03/16/16 03274 PREMIER PHOTOGRAPHY 6565 02/25/16 OUTSIDE SERVICES 172.80 172.80
2045469 03/16/16 01733 PRICE TRONCONE &13125 02/12/16 ANTENNA SUBLEASE (APR-JUNE 2016)4,551.00 4,551.00
2045470 03/16/16 03613 PSOMAS 115013 02/19/16 AS-NEEDED DESIGN (ENDING 2/4/16)4,018.49 4,018.49
2045377 03/02/16 00078 PUBLIC EMPLOYEES RET SYSTEM Ben2455871 02/25/16 BI-WEEKLY PERS CONTRIBUTION 191,600.25 191,600.25
2045471 03/16/16 00078 PUBLIC EMPLOYEES RET SYSTEM Ben2457143 03/10/16 BI-WEEKLY PERS CONTRIBUTION 187,017.78 187,017.78
2045378 03/02/16 00021 RCP BLOCK & BRICK INC 30726213 02/02/16 CONCRETE 1,971.00 1,971.00
2045379 03/02/16 15647 RFYEAGER ENGINEERING LLC 16028 02/03/16 CORROSION/COATING INSP (12/1/15-12/31/15)520.00 520.00
2045423 03/09/16 17100 ROBERT EASTON 0866030716 03/07/16 W/O REFUND D0866-090130 2,402.95 2,402.95
2045514 03/23/16 17118 ROBERTO MERCADO Ref002457309 03/21/16 UB Refund Cst #0000217117 161.72 161.72
2045326 02/24/16 17065 RODOLFO BATIZ Ref002455829 02/22/16 UB Refund Cst #0000196657 36.39 36.39
2045472 03/16/16 15834 ROGERS, TREVOR 030616 03/10/16 SAFETY BOOTS 146.46 146.46
2045473 03/16/16 06412 ROMERO, TANYA 03102016TR 03/10/16 TUITION REIMBURSEMENT 3,000.00 3,000.00
2045380 03/02/16 10198 SAN DIEGO & IMPERIAL COUNTIES 3182016 02/25/16 BUSINESS MEETING 500.00 500.00
2045424 03/09/16 02586 SAN DIEGO COUNTY ASSESSOR 201600169 03/02/16 ASSESSOR DATA (MONTHLY)125.00 125.00
2045381 03/02/16 02586 SAN DIEGO COUNTY ASSESSOR 201600123 02/08/16 ASSESSOR DATA (MONTHLY)125.00 125.00
2045474 03/16/16 00003 SAN DIEGO COUNTY WATER AUTH 0000001380 02/25/16 MWD SCWS - HEWS 630.00 630.00
2045382 03/02/16 00121 SAN DIEGO GAS & ELECTRIC 012016 01/20/16 UTILITY EXPENSES (MONTHLY)11,823.31 11,823.31
2045475 03/16/16 00121 SAN DIEGO GAS & ELECTRIC 030716 03/07/16 UTILITY EXPENSES (MONTHLY)70,772.12
022516a 02/25/16 UTILITY EXPENSES (MONTHLY)9,464.01
Page 8 of 11
Check #Check TotalDescription
CHECK REGISTER
Otay Water District
Date Range: 2/18/2016 - 3/23/2016
Date Vendor Vendor Name Invoice Inv. Date Amount
80,836.30
130,816.50
16,527.59
6,500.00
022916 02/29/16 UTILITY EXPENSES (MONTHLY)563.87
022416a 02/24/16 UTILITY EXPENSES (MONTHLY)36.30
2045425 03/09/16 00121 SAN DIEGO GAS & ELECTRIC 022616 02/26/16 UTILITY EXPENSES (MONTHLY)54,774.80
022516 02/25/16 UTILITY EXPENSES (MONTHLY)46,370.64
021916 02/19/16 UTILITY EXPENSES (MONTHLY)28,820.33
022416 02/24/16 UTILITY EXPENSES (MONTHLY)850.73
2045515 03/23/16 15471 SAN DIEGUITO WATER DISTRICT 791112016 03/10/16 LANDSCAPE CONTEST AD 24.00 24.00
2045476 03/16/16 14708 SC FUELS 2994853 02/22/16 RED DYED DIESEL FUEL TREATMENT PLANT 8,284.40 8,284.40
2045383 03/02/16 07783 SCRIPPS CENTER FOR EXECUTIVE 26935 02/08/16 EXECUTIVE PHYSICAL 1,807.07 1,807.07
2045516 03/23/16 17108 SERAFIN PAREDEZ Ref002457298 03/21/16 UB Refund Cst #0000061304 39.79 39.79
2045327 02/24/16 17055 SHANNON MOORE Ref002455818 02/22/16 UB Refund Cst #0000199244 122.98 122.98
2045426 03/09/16 00419 SHAPE PRODUCTS 4003300 02/10/16 BUFFER 1,406.52 1,406.52
2045477 03/16/16 05421 SHERWIN-WILLIAMS CO 21009 02/19/16 CZ27-5968 SAFETY YELLOW 631.67 631.67
2045517 03/23/16 16913 SOCLARIS CONTRACTING O02830 02/23/16 TRENCH DRAINS & SITE IMPROVEMENTS 25,000.00 25,000.00
2045328 02/24/16 02594 SOUTHWESTERN COMMUNITY COLLEGE 012616 02/18/16 SMALL BUSINESS OUTREACH 7,000.00 7,000.00
2045427 03/09/16 17091 STACI LANG Ref002457118 03/07/16 UB Refund Cst #0000206647 125.65 125.65
2045428 03/09/16 05755 STATE WATER RESOURCES 1581030716 03/07/16 CERTIFICATION RENEWAL 90.00 90.00
2045329 02/24/16 17056 STEVEN CAMPBELL Ref002455819 02/22/16 UB Refund Cst #0000199377 5.65 5.65
2045518 03/23/16 15974 SUN LIFE FINANCIAL Ben2457339 03/24/16 MONTHLY CONTRIBUTION TO LTD 4,973.18 4,973.18
2045330 02/24/16 15974 SUN LIFE FINANCIAL Ben2455867 02/25/16 MONTHLY CONTRIBUTION TO LTD 4,968.50 4,968.50
2045331 02/24/16 16610 SVPR COMMUNICATIONS 1085 11/01/15 CONSULTANT SERVICES 7,000.00 7,000.00
2045478 03/16/16 02376 TECHKNOWSION INC 2635 02/23/16 SCADA UPGRADES 4,000.00
2634 02/23/16 SCADA UPGRADES 2,500.00
2045479 03/16/16 03608 TELLIARD CONSTRUCTION OWD12016 02/21/16 FILTER GEARDRIVE INSTALL 2,560.00 2,560.00
2045332 02/24/16 15926 TEXAS CHILD SUPPORT UNIT Ben2455881 02/25/16 BI-WEEKLY PAYROLL DEDUCTION 184.61 184.61
2045429 03/09/16 15926 TEXAS CHILD SUPPORT UNIT Ben2457151 03/10/16 BI-WEEKLY PAYROLL DEDUCTION 184.61 184.61
2045519 03/23/16 15926 TEXAS CHILD SUPPORT UNIT Ben2457351 03/24/16 BI-WEEKLY PAYROLL DEDUCTION 184.61 184.61
2045385 03/02/16 15880 THAD ROTHROCK 4153022516 02/25/16 CUSTOMER REFUND 219.00 219.00
LEGAL SERVICES (JAN 2016)16,527.59204538403/02/16 12809 STUTZ ARTIANO SHINOFF HOLTZ APC 213490 02/23/16
Page 9 of 11
Check #Check TotalDescription
CHECK REGISTER
Otay Water District
Date Range: 2/18/2016 - 3/23/2016
Date Vendor Vendor Name Invoice Inv. Date Amount
319.97
178.15
399.95
77,162.27
8,332.71
2045386 03/02/16 14177 THOMPSON, MITCHELL 020116022916 02/26/16 MILEAGE REIMBURSEMENT (FEB 2016)37.26 37.26
2045333 02/24/16 15257 TRUESDALE, DENNIS 020916021616 02/22/16 TRAVEL EXPENSE REIMB (2/9/16-2/16/16)721.06 721.06
2045430 03/09/16 15257 TRUESDALE, DENNIS 02202016 03/03/16 SAFETY BOOTS REIMBURSEMENT 68.18 68.18
2045334 02/24/16 15675 UNITED SITE SERVICES INC 1143734200 02/10/16 PORTABLE TOILET RENTAL (2/5/16-3/3/16)80.03
1143734196 02/10/16 PORTABLE TOILET RENTAL (2/5/16-3/3/16)79.98
1143734194 02/10/16 PORTABLE TOILET RENTAL (2/6/16-3/4/16)79.98
1143734198 02/10/16 PORTABLE TOILET RENTAL (2/5/16-3/3/16)79.98
2045480 03/16/16 15675 UNITED SITE SERVICES INC 1143795689 02/29/16 PORTABLE TOILET RENTAL (2/25/16-3/23/16)98.17
1143775643 02/22/16 PORTABLE TOILET RENTAL (2/17/16-3/15/16)79.98
2045520 03/23/16 15675 UNITED SITE SERVICES INC 1143815622 03/08/16 PORTABLE TOILET RENTAL (3/4/16-3/31/16)80.03
1143808000 02/29/16 PORTABLE TOILET RENTAL (2/26/16-3/24/16)79.98
1143821987 03/09/16 PORTABLE TOILET RENTAL (3/5/16-4/1/16)79.98
1143815621 03/08/16 PORTABLE TOILET RENTAL (3/4/16-3/31/16)79.98
2045387 03/02/16 07674 US BANK CC20160222009 02/22/16 CAL CARD EXPENSES (MONTHLY)77,162.27
1143815620 03/08/16 PORTABLE TOILET RENTAL (3/4/16-3/31/16)79.98
2045388 03/02/16 03190 VALCO INSTRUMENTS CO INC 90303153 02/12/16 HACH APA6000 4,578.08 4,578.08
2045335 02/24/16 01095 VANTAGEPOINT TRANSFER AGENTS Ben2455875 02/25/16 BI-WEEKLY DEFERRED COMP PLAN 14,418.70 14,418.70
2045431 03/09/16 01095 VANTAGEPOINT TRANSFER AGENTS Ben2457147 03/10/16 BI-WEEKLY DEFERRED COMP PLAN 14,438.74 14,438.74
2045521 03/23/16 01095 VANTAGEPOINT TRANSFER AGENTS Ben2457347 03/24/16 BI-WEEKLY DEFERRED COMP PLAN 14,388.56 14,388.56
2045432 03/09/16 06414 VANTAGEPOINT TRANSFER AGENTS Ben2457149 03/10/16 BI-WEEKLY 401A PLAN 6,315.77 6,315.77
2045336 02/24/16 06414 VANTAGEPOINT TRANSFER AGENTS Ben2455877 02/25/16 BI-WEEKLY 401A PLAN 7,812.78 7,812.78
2045522 03/23/16 06414 VANTAGEPOINT TRANSFER AGENTS Ben2457349 03/24/16 BI-WEEKLY 401A PLAN 5,315.77 5,315.77
2045337 02/24/16 12686 VANTAGEPOINT TRANSFER AGENTS Ben2455879 02/25/16 401A TERMINAL PAY 48,000.00 48,000.00
2045433 03/09/16 03329 VERIZON WIRELESS 9760869283 02/21/16 CELLULAR & WIRELESS SVCS (1/22/16-2/21/16)5,504.14
9760869287 02/21/16 CELLULAR & WIRELESS SVCS (1/22/16-2/21/16)1,660.78
9760869288 02/21/16 CELLULAR & WIRELESS SVCS (1/22/16-2/21/16)577.61
9760869289 02/21/16 CELLULAR & WIRELESS SVCS (1/22/16-2/21/16)450.10
9760869292 02/21/16 CELLULAR & WIRELESS SVCS (1/22/16-2/21/16)100.04
9760869291 02/21/16 CELLULAR & WIRELESS SVCS (1/22/16-2/21/16)40.04
2045389 03/02/16 03329 VERIZON WIRELESS 9759241302 01/21/16 CELLULAR & WIRELESS SVCS (12/22/15-1/21/16)11,639.15 11,639.15
2045481 03/16/16 17104 VISTA DIEGO PROPERTY OWNERS 030916 03/09/16 DAMAGE TO HOA WALL 120.00 120.00
Page 10 of 11
Check #Check TotalDescription
CHECK REGISTER
Otay Water District
Date Range: 2/18/2016 - 3/23/2016
Date Vendor Vendor Name Invoice Inv. Date Amount
20,382.79
492.94
2045390 03/02/16 15807 WATCHLIGHT CORPORATION, THE 456609 02/03/16 SECURITY AND ACCESS CONTROL 14,886.40
456666 02/04/16 980-1 RESERVOIR SECURITY 1,768.00
459429 02/15/16 MONITORING SERVICES (MAR 2016)1,373.92
459748 02/15/16 SECURITY SYSTEM SERVICE CALL 612.00
456748 02/05/16 UTILITY MAINTENANCE CONDUIT 525.45
456606 02/03/16 SECURITY AND ACCESS CONTROL 470.06
459743 02/15/16 UTILITY MAINTENANCE CONDUIT 194.21
459745 02/15/16 UTILITY MAINTENANCE CONDUIT 191.75
459564 02/10/16 MONITORING SERVICES (2/1/16-3/31/16)100.00
459565 02/10/16 MONITORING SERVICES (2/1/16-3/31/16)100.00
459742 02/15/16 SECURITY SYSTEM SERVICE CALL 93.00
456608 02/03/16 SECURITY AND ACCESS CONTROL 68.00
2045338 02/24/16 15807 WATCHLIGHT CORPORATION, THE 456875 02/09/16 SECURITY AND ACCESS CONTROL 8,399.50 8,399.50
2045482 03/16/16 15807 WATCHLIGHT CORPORATION, THE 460313 02/25/16 SECURITY SYSTEM SERVICE CALL (2/15/16)136.00
460314 02/25/16 SECURITY SYSTEM SERVICE CALL (2/15/16)136.00
460311 02/25/16 SECURITY SYSTEM SERVICE CALL 132.95
460312 02/25/16 SECURITY SYSTEM SERVICE CALL (2/12/16 87.99
2045483 03/16/16 14879 WATER CONSERVATION GARDEN 1163 02/18/16 GARDEN COSTS (4TH QTR FY 2015-2016)24,405.50 24,405.50
2045391 03/02/16 15726 WATER SYSTEMS CONSULTING INC 1768 01/31/16 HYDRAULIC MODELING (ENDING 1/31/16)4,522.50 4,522.50
2045484 03/16/16 03781 WATTON, MARK 020116022616 03/10/16 MILEAGE REIMBURSEMENT (2/1/16-2/26/16)124.20 124.20
2045392 03/02/16 03781 WATTON, MARK 010516013016 02/29/16 MILEAGE REIMBURSEMENT (1/5/16-1/30/16)237.06 237.06
2045339 02/24/16 07780 WEBER SCIENTIFIC 693085 12/01/15 LABORATORY SUPPLIES 38.69 38.69
2045523 03/23/16 07780 WEBER SCIENTIFIC 686844 10/23/15 LABORATORY SUPPLIES 49.26 49.26
2045524 03/23/16 17117 WENDY MAYS Ref002457308 03/21/16 UB Refund Cst #0000216749 12.65 12.65
2045434 03/09/16 17088 YOKO MIYAI Ref002457115 03/07/16 UB Refund Cst #0000034268 9.56 9.56
Amount Pd Total:1,856,634.29
Check Grand Total:1,856,634.29
Page 11 of 11