HomeMy WebLinkAbout01-04-17 Board Agenda 1
OTAY WATER DISTRICT
BOARD OF DIRECTORS MEETING
DISTRICT BOARDROOM
2554 SWEETWATER SPRINGS BOULEVARD
SPRING VALLEY, CALIFORNIA
WEDNESDAY
January 4, 2017
3:30 P.M.
AGENDA
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. APPROVAL OF AGENDA
4. ADOPT RESOLUTION NO. 4319 COMMENDING JOSE LOPEZ FOR HIS SIX-
TEEN YEARS OF DEDICATED SERVICE TO THE OTAY WATER DISTRICT
AS DIRECTOR OF DIVISION FOUR
5. PRESENTATION OF PLAQUE TO DEPARTING BOARD MEMBER JOSE
LOPEZ RECOGNIZING HIM FOR HIS SERVICE TO THE OTAY WATER DIS-
TRICT AS DIRECTOR OF DIVISION FOUR
6. RECESS FOR RECEPTION
7. RECONVENE OTAY WATER DISTRICT BOARD MEETING
8. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC
TO SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE
BOARD'S JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA
9. APPROVE THE MINUTES OF THE REGULAR BOARD MEETING OF NOVEM-
BER 2, 2016
PUBLIC HEARING
10. PUBLIC HEARING TO CERTIFY THE FINAL PROGRAM ENVIRONMENTAL
IMPACT REPORT (PEIR) FOR THE DISTRICT’S 2015 WATER FACILITIES
MASTER PLAN (WFMP)
2
THE BOARD WILL BE HOLDING A PUBLIC HEARING TO CONSIDER CERTI-
FYING THE FINAL PEIR FOR THE DISTRICT’S 2015 WFMP. THE BOARD IN-
VITES THE PUBLIC TO PROVIDE COMMENTS ON THE REPORT.
a) CERTIFY THAT THE FINAL PEIR FOR THE DISTRICT’S 2015 WATER
FACILITIES MASTER PLAN (WFMP) UPDATE HAS BEEN COMPLETED
IN COMPLIANCE WITH THE CALIFORNIA ENVIRONMENTAL QUALITY
ACT, THE CURRENT STATE GUIDELINES AND THE DISTRICT’S LO-
CAL GUIDELINES, AND THAT IT REFLECTS THE INDEPENDENT
JUDGMENT OF THE DISTRICT; FIND THAT THE POTENTIALLY SIG-
NIFICANT EFFECTS OF THE DISTRICT’S 2015 WFMP UPDATE WILL
BE AVOIDED THROUGH THE ADOPTION OF MITIGATION
MEASURES, AS SHOWN IN THE PEIR, AND THE MITIGATION, MONI-
TORING AND REPORTING PROGRAM FOR THE PEIR; AND AP-
PROVE THE 2015 WFMP AS THE FINAL DOCUMENT (COBURN-
BOYD)
CONSENT CALENDAR
11. ITEMS TO BE ACTED UPON WITHOUT DISCUSSION, UNLESS A REQUEST
IS MADE BY A MEMBER OF THE BOARD OR THE PUBLIC TO DISCUSS A
PARTICULAR ITEM:
a) APPROVE CHANGE ORDER NO. 5 TO THE EXISTING CONTRACT
WITH TRANSTAR PIPELINE, INC. IN THE AMOUNT OF $61,592.34
FOR THE RANCHO SAN DIEGO BASIN SEWER REHABILITATION -
PHASE 1 PROJECT
b) ADOPT RESOLUTION NO. 4318, FIXING TERMS AND CONDITIONS
FOR THE ANNEXATION OF CERTAIN REAL PROPERTIES OWNED BY
R-12 B, LLC Co. (APN 644-310-53-00), OTAY RANCH II SUN 12, LLC
CO. (APN 644-310-54-00), AND R-12 A, LLC CO. (APN 644-310-55-00)
INTO THE OTAY WATER DISTRICT IMPROVEMENT DISTRICTS 22
AND 27
c) AWARD A PROFESSIONAL AS-NEEDED COATING INSPECTION SER-
VICES CONTRACT TO CSI SERVICES, INC. IN AN AMOUNT NOT-TO-
EXCEED $175,000 FOR A PERIOD OF THREE (3) FISCAL YEARS (FY
2017 THROUGH FY 2019), ENDING JUNE 30, 2019
d) ADOPT RESOLUTION NO. 4324 TO UPDATE BOARD POLICY #47,
POLICY AGAINST DISCRIMINATION, HARASSMENT, RETALIATION
AND COMPLAINT PROCEDURE, AND BOARD POLICY #48, ADA/FEHA
DISABILITY POLICY
ACTION ITEMS
3
12. FINANCE, ADMINISTRATION AND INFORMATION TECHNOLOGY
a) APPROVE THE SUBMITTAL OF THE FINANCIAL SECURITY PACKAGE
TO THE STATE WATER RESOURCES CONTROL BOARD (SWRCB),
CALIFORNIA’S CLEAN WATER STATE REVOLVING FUND PROGRAM,
FOR THE PURPOSE OF APPLYING FOR $7,750,000 IN DEBT FINANC-
ING OF THE CAMPO ROAD SEWER REPLACEMENT PROJECT; AND
ADOPT RESOLUTION NO. 4320 TO FINANCE THE COST OF CON-
STRUCTING AND RECONSTRUCTING CERTAIN PUBLIC FACILITIES
AND IMPROVEMENTS; RESOLUTION NO. 4321 TO FILE AN APPLICA-
TION FOR A FINANCING AGREEMENT FROM THE SWRCB; AND RES-
OLUTION NO. 4322 TO PLEDGE SEWER OPERATING REVENUES
AND/OR REPLACEMENT RESERVES FOR THE CAMPO ROAD
SEWER MAIN REPLACEMENT PROJECT (BELL)
b) APPROVE THE CREATION OF AN AUTOMATED METER READING
CHANGE OUT CAPITAL IMPROVEMENT PROGRAM PROJECT IN THE
AMOUNT OF $1,150,000 FOR THE CURRENT FISCAL YEAR (CAREY)
13. BOARD
a) ADOPT RESOLUTION NO. 4325 OF THE BOARD OF DIRECTORS OF
OTAY WATER DISTRICT CONSENTING TO AND APPROVING THE AP-
POINTMENT OF MARK ROBAK AS A REPRESENTATIVE TO THE
BOARD OF DIRECTORS OF THE SAN DIEGO COUNTY WATER AU-
THORITY (FIRST SEAT)
b) ADOPT RESOLUTION NO. 4326 OF THE BOARD OF DIRECTORS OF
OTAY WATER DISTRICT CONSENTING TO AND APPROVING THE AP-
POINTMENT OF TIM SMITH AS A REPRESENTATIVE TO THE BOARD
OF DIRECTORS OF THE SAN DIEGO COUNTY WATER AUTHORITY
(SECOND SEAT)
c) DISCUSSION OF THE 2017 BOARD MEETING CALENDAR
REPORTS
14. GENERAL MANAGER’S REPORT
a) SAN DIEGO COUNTY WATER AUTHORITY UPDATE
15. DIRECTORS' REPORTS/REQUESTS
16. PRESIDENT’S REPORT/REQUESTS
RECESS TO CLOSED SESSION
4
17. CLOSED SESSION
a) CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section
54956.9:
1 CASE
b) PUBLIC EMPLOYEE PERFORMANCE EVALUATION: PERIODIC AND
CUSTOMARY REVIEW IN DUE COURSE [GOVERNMENT CODE
§54957.6]
TITLE: GENERAL COUNSEL
c) CONFERENCE WITH LABOR NEGOTIATORS [GOVERNMENT CODE
§54957.6]
AGENCY DESIGNATED REPRESENTATIVES: BOARD AD HOC COM-
MITTEE MEMBERS
EMPLOYEE ORGANIZATION: OTAY WATER DISTRICT EMPLOYEES’
ASSOCIATION
AND
ALL REPRESENTED AND UNREPRESENTED PERSONNEL INCLUD-
ING MANAGEMENT AND CONFIDENTIAL EMPLOYEES
RETURN TO OPEN SESSION
18. REPORT ON ANY ACTIONS TAKEN IN CLOSED SESSION. THE BOARD
MAY ALSO TAKE ACTION ON ANY ITEMS POSTED IN CLOSED SESSION
19. ADJOURNMENT
5
All items appearing on this agenda, whether or not expressly listed for action, may be
deliberated and may be subject to action by the Board.
The Agenda, and any attachments containing written information, are available at the
District’s website at www.otaywater.gov. Written changes to any items to be considered
at the open meeting, or to any attachments, will be posted on the District’s website.
Copies of the Agenda and all attachments are also available through the District
Secretary by contacting her at (619) 670-2280.
If you have any disability which would require accommodation in order to enable you to
participate in this meeting, please call the District Secretary at (619) 670-2280 at least
24 hours prior to the meeting.
Certification of Posting
I certify that on December 30, 2016, I posted a copy of the foregoing agenda
near the regular meeting place of the Board of Directors of Otay Water District, said
time being at least 72 hours in advance of the regular meeting of the Board of Directors
(Government Code Section §54954.2).
Executed at Spring Valley, California on December 30, 2016.
/s/ Susan Cruz, District Secretary