HomeMy WebLinkAbout05-03-17 Board Agenda 1
OTAY WATER DISTRICT
BOARD OF DIRECTORS MEETING
DISTRICT BOARDROOM
2554 SWEETWATER SPRINGS BOULEVARD
SPRING VALLEY, CALIFORNIA
May 3, 2017
3:30 P.M.
AGENDA
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. APPROVAL OF AGENDA
4. APPROVAL OF THE MINUTES OF THE REGULAR MEETINGS OF JANUARY 4,
2017 AND FEBRUARY 1, 2017
5. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO
SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'S
JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA
CONSENT CALENDAR
6. ITEMS TO BE ACTED UPON WITHOUT DISCUSSION, UNLESS A REQUEST IS
MADE BY A MEMBER OF THE BOARD OR THE PUBLIC TO DISCUSS A PAR-
TICULAR ITEM:
a) APPROVE AN AGREEMENT WITH PROSPECTRA CONTRACT FLOOR-
ING FOR FLOOR COVERING REPLACEMENT FOR THE ADMINISTRA-
TION BUILDING AT AN AMOUNT NOT-TO-EXCEED $183,415
b) AMEND THE DISTRICT’S PURCHASING MANUAL TO REFLECT THE
RECOMMENDED UPDATES TO STREAMLINE THE PROCUREMENT OF
GOODS AND SERVICES FOR THE DISTRICT
c) ADOPT RESOLUTION NO. 4330 DESIGNATING SPECIFIC STAFF POSI-
TIONS AS AUTHORIZED AGENTS TO DEAL WITH THE STATE OF CALI-
FORNIA, OFFICE OF EMERGENCY SERVICES, ON THE DISTRICT’S BE-
HALF IN ALL MATTERS PERTAINING TO DISASTER ASSISTANCE
d) ADOPT RESOLUTION NO. 4331 AMENDING POLICY NO. 27, THE IN-
VESTMENT POLICY, OF THE DISTRICT’S CODE OF ORDINANCES AND
RE-DELEGATE AUTHORITY FOR ALL INVESTMENT RELATED ACTIVI-
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TIES TO THE CHIEF FINANCIAL OFFICER, IN ACCORDANCE WITH
GOVERNMENT CODE SECTION 53607
e) ADOPT RESOLUTION NO. 4332 TO EXTEND THE LETTER OF CREDIT
WITH UNION BANK FOR THE OUTSTANDING VARIABLE RATE DEBT
AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE THE APPLI-
CATION FOR AMENDMENT TO IRREVOCABLE STANDBY LETTER OF
CREDIT
f) AWARD A CONTRACT TO KIRK PAVING IN AN AMOUNT NOT-TO-
EXCEED $200,000 FOR AS-NEEDED ASPHALT PAVING SERVICES
FROM JULY 1, 2017 THROUGH JUNE 30, 2018, WITH AN OPTION TO
EXTEND IT TO JUNE 30, 2019
g) AWARD TWO (2) PROFESSIONAL AS-NEEDED CONSTRUCTION MAN-
AGEMENT AND INSPECTION SERVICES CONTRACTS TO ALYSON
CONSULTING AND VALLEY CONSTRUCTION MANAGEMENT, EACH IN
AN AMOUNT NOT-TO-EXCEED $500,000. THE TOTAL AMOUNT FOR
THE TWO (2) CONTRACTS WILL NOT EXCEED $500,000 DURING FIS-
CAL YEARS 2018 AND 2019 (ENDING JUNE 30, 2019)
h) AWARD TWO (2) PROFESSIONAL AS-NEEDED WATER RECLAMATION
ENGINEERING DESIGN SERVICES CONTRACTS TO ARCADIS U.S., INC.
AND KEH & ASSOCIATES, EACH IN AN AMOUNT NOT-TO-EXCEED
$175,000. THE TOTAL AMOUNT FOR THE TWO CONTRACTS WILL NOT
EXCEED $175,000 DURING FISCAL YEARS 2018 AND 2019 (ENDING
JUNE 30, 2019)
i) APPROVE AN INCREASE TO THE CIP S2024 BUDGET IN THE AMOUNT
OF $1,600,000 AND AWARD A CONSTRUCTION CONTRACT TO WIER
CONSTRUCTION CORPORATION FOR THE CAMPO ROAD SEWER RE-
PLACEMENT PROJECT IN AN AMOUNT NOT-TO-EXCEED $7,816,645.95
ACTION ITEMS
7. ENGINEERING AND WATER OPERATIONS
a) APPROVE A PERMANENT MORATORIUM ON THE INSTALLATION OF
NEW RECYCLED WATER FACILITIES ON OTAY MESA (MARTIN)
8. FINANCE AND ADMINISTRATION
a) ADOPT ORDINANCE NO. 563 AMENDING SECTION 9, ANNEXATIONS
AND DETACHMENTS; SECTION 28 CONNECTION FEES AND CHARGES
FOR PORTABLE OR RECYCLED WATER SERVICE; SECTION 53, CON-
DITIONS FOR SEWER SERVICE; AND APPENDIX A OF THE CODE OF
ORDINANCES TO ADJUST THE DISTRICT’S WATER CAPACITY FEE,
NEW WATER SUPPLY FEE, AND ANNEXATION FEE; CREATE A SEWER
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CAPACITY FEE AND MODIFY THE SEWER ANNEXATION FEE, WITH ALL
CHANGES TO BE EFFECTIVE MAY 3, 2017 (KOEPPEN)
9. BOARD
a) DISCUSSION OF 2017 BOARD MEETING CALENDAR
REPORTS
10. GENERAL MANAGER’S REPORT
a) SAN DIEGO COUNTY WATER AUTHORITY UPDATE
11. DIRECTORS' REPORTS/REQUESTS
12. PRESIDENT’S REPORT
13. ADJOURNMENT
All items appearing on this agenda, whether or not expressly listed for action, may be
deliberated and may be subject to action by the Board.
The Agenda, and any attachments containing written information, are available at the
District’s website at www.otaywater.gov. Written changes to any items to be considered at
the open meeting, or to any attachments, will be posted on the District’s website. Copies
of the Agenda and all attachments are also available through the District Secretary by
contacting her at (619) 670-2280.
If you have any disability which would require accommodation in order to enable you to
participate in this meeting, please call the District Secretary at (619) 670-2280 at least 24
hours prior to the meeting.
Certification of Posting
I certify that on April 28, 2017, I posted a copy of the foregoing agenda near the
regular meeting place of the Board of Directors of Otay Water District, said time being at
least 72 hours in advance of the regular meeting of the Board of Directors (Government
Code Section §54954.2).
Executed at Spring Valley, California on April 28, 2017.
/s/ Susan Cruz, District Secretary