HomeMy WebLinkAbout11-07-18 Board Agenda 1
OTAY WATER DISTRICT
AND
OTAY WATER DISTRICT FINANCING AUTHORITY
BOARD OF DIRECTORS MEETING
DISTRICT BOARDROOM
2554 SWEETWATER SPRINGS BOULEVARD
SPRING VALLEY, CALIFORNIA
WEDNESDAY
November 7, 2018
3:30 P.M.
AGENDA
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. APPROVAL OF AGENDA
4. PRESENTATION OF THE CHULA VISTA ELEMENTARY SCHOOL DISTRICT’S HY-
DROSTATION AND PARTNERSHIP WITH THE OTAY WATER DISTRICT AND
SWEETWATER AUTHORITY (ASSISTANT SUPERINTENDENT MATTHEW R.
TESSIER, ED.D. AND INNOVATION AND INSTRUCTION RESOURCE TEACHER MI-
CHAEL BRUDER)
5. PRESENTATION OF CONTRIBUTION TO THE CHULA VISTA ELEMENTARY
SCHOOL DISTRICT FOR THE HYDROSTATION PARTNERSHIP WITH THE OTAY
WATER DISTRICT (OTERO)
6. APPROVE THE MINUTES OF THE REGULAR BOARD MEETING OF JULY 11, 2018
AND SPECIAL MEETING OF JULY 30, 2018
7. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO
SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'S JURIS-
DICTION BUT NOT AN ITEM ON TODAY'S AGENDA
CONSENT CALENDAR
8. ITEMS TO BE ACTED UPON WITHOUT DISCUSSION, UNLESS A REQUEST IS
MADE BY A MEMBER OF THE BOARD OR THE PUBLIC TO DISCUSS A PARTICU-
LAR ITEM:
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a) AWARD A CONTRACT TO ERS INDUSTRIAL SERVICES, INC. FOR THE
RALPH W. CHAPMAN WATER RECLAMATION FACILITY FILTER MEDIA AND
NOZZLES REPLACEMENT PROJECT (CIP R2145) IN AN AMOUNT NOT-TO-
EXCEED $115,765.58
b) APPROVE A $25,000 (FROM $150,000 TO $175,000) INCREASE TO THE CIP
R2118 BUDGET AND AWARD A CONSTRUCTION CONTRACT TO THARSOS,
INC. FOR THE RALPH W. CHAPMAN WATER RECLAMATION FACILITY HEAD-
WORKS IMPROVEMENTS (CIP S2051) AND STEELE BRIDGE SEWAGE PUMP
STATION WET WELL IMPROVEMENTS (CIP R2118) PROJECT IN AN AMOUNT
NOT-TO-EXCEED $223,490
c) APPROVE DECREASING THE CIP P2574 BUDGET IN THE AMOUNT OF
$360,000 (FROM $2,000,000 TO $1,640,000), INCREASING THE CIP P2625
BUDGET IN THE AMOUNT OF $710,000 (FROM $1,500,000 TO $2,210,000),
AND AWARD A CONSTRUCTION CONTRACT TO CASS ARRIETA FOR THE
VISTA VEREDA (CIP P2574) AND HIDDEN MESA ROAD (CIP P2625) WATER
LINE REPLACEMENT PROJECT IN AN AMOUNT NOT-TO-EXCEED $2,848,364
d) APPROVE INCREASING THE OVERALL BUDGET FOR CIP S2024, CAMPO
ROAD SEWER REPLACEMENT PROJECT, IN THE AMOUNT OF $230,000
(FROM $10,300,000 TO $10,530,000) AND APPROVE CHANGE ORDER NO. 3
TO THE PROJECT’S EXISTING CONSTRUCTION CONTRACT WITH WIER
CONSTRUCTION CORPORATION IN THE AMOUNT OF $156,192.12
e) APPROVE INCREASING THE CIP P2565 BUDGET IN THE AMOUNT OF
$200,000 (FROM $1,000,000 TO $1,200,000) AND AWARD A CONSTRUCTION
CONTRACT TO ADVANCED INDUSTRIAL SERVICES, INC. FOR THE 803-2
RESERVOIR INTERIOR/EXTERIOR COATINGS AND UPGRADES PROJECT IN
AN AMOUNT NOT-TO-EXCEED $951,690
f) APPROVE THE PURCHASE OF SEVEN (7) FLEET VEHICLES BY ISSUING
PURCHASE ORDERS TO: ENCINITAS FORD IN THE AMOUNT OF $102,045.42
FOR THE PURCHASE OF THREE (3) F150 HALF TON TRUCKS; SUNROAD
AUTO, LLC, IN THE AMOUNT OF $145,566.71 FOR THE PURCHASE OF TWO
(2) ONE TON TRUCKS AND ONE (1) F550 CLASS 5 DUMP TRUCK; AND THE-
ODORE ROBBINS FORD IN THE AMOUNT OF $39,009.94 FOR THE PUR-
CHASE OF ONE (1) F250 THREE QUARTER TON TRUCK. THE TOTAL COST
FOR SEVEN (7) FLEET VEHICLES IS $286,622.07
g) APPROVE THE ISSUANCE OF A PURCHASE ORDER TO RDO EQUIPMENT
COMPANY IN THE AMOUNT OF $304,182.30 FOR THE PURCHASE OF ONE
(1) MINI EXCAVATOR AND ONE (1) RUBBER TIRE LOADER, AND DECLARE
UNITS 742, 269, 1503, 3247 AND 3460 AS SURPLUS
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ACTION ITEMS
9. ADMINISTRATION AND FINANCE
a) APPROVE THE AUDITED FINANCIAL STATEMENTS, INCLUDING THE INDE-
PENDENT AUDITORS’ UNQUALIFIED OPINION, FOR THE FISCAL YEAR
ENDED JUNE 30, 2018 (DYCHITAN)
b) CONSIDERATION OF PROPOSAL FOR AUDIT SERVICES FOR FISCAL YEAR
2019 (FAKHOURI)
c) ADOPT RESOLUTION NO. 4353 TO APPROVE THE 2019–2024 MEMORAN-
DUM OF UNDERSTANDING (MOU) BETWEEN THE OTAY WATER DISTRICT
AND THE OTAY WATER DISTRICT EMPLOYEES’ ASSOCIATION (OWDEA)
AND RELATED ACTIONS (WILLIAMSON)
10. BOARD
a) DISCUSS THE 2018 AND 2019 BOARD MEETING CALENDARS
INFORMATIONAL ITEM
11. THE FOLLOWING ITEM IS PROVIDED TO THE BOARD FOR INFORMATIONAL PUR-
POSES ONLY. NO ACTION IS REQUIRED ON THE FOLLOWING AGENDA ITEM:
a) UPDATE ON RECENT CONSTRUCTION BIDS THE DISTRICT HAS RECEIVED,
GRANT FUNDING AVAILABLE ON DISTRICT PROJECTS, AND UTILIZATION
OF AS-NEEDED CONSTRUCTION MANAGEMENT SERVICES (MARTIN)
REPORTS
12. GENERAL MANAGER’S REPORT
13. SAN DIEGO COUNTY WATER AUTHORITY UPDATE
14. DIRECTORS' REPORTS/REQUESTS
15. PRESIDENT’S REPORT/REQUESTS
RECESS TO CLOSED SESSION
16. CLOSED SESSION
a) PUBLIC EMPLOYEE PERFORMANCE EVALUATION: PERIODIC AND CUS-
TOMARY REVIEW IN DUE COURSE [GOVERNMENT CODE §54957.6]
TITLE: GENERAL COUNSEL
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RETURN TO OPEN SESSION
17. REPORT ON ANY ACTIONS TAKEN IN CLOSED SESSION. THE BOARD MAY ALSO
TAKE ACTION ON ANY ITEMS POSTED IN CLOSED SESSION
OTAY WATER DISTRICT FINANCING AUTHORITY
18. NO MATTERS TO DISCUSS
19. ADJOURNMENT
All items appearing on this agenda, whether or not expressly listed for action, may be deliber-
ated and may be subject to action by the Board.
The Agenda, and any attachments containing written information, are available at the District’s
website at www.otaywater.gov. Written changes to any items to be considered at the open
meeting, or to any attachments, will be posted on the District’s website. Copies of the Agenda
and all attachments are also available through the District Secretary by contacting her at (619)
670-2280.
If you have any disability which would require accommodation in order to enable you to partici-
pate in this meeting, please call the District Secretary at (619) 670-2280 at least 24 hours prior
to the meeting.
Certification of Posting
I certify that on November 2, 2018, I posted a copy of the foregoing agenda near the reg-
ular meeting place of the Board of Directors of Otay Water District, said time being at least 72
hours in advance of the regular meeting of the Board of Directors (Government Code Section
§54954.2).
Executed at Spring Valley, California on November 2, 2018.
/s/ Susan Cruz, District Secretary