HomeMy WebLinkAbout01-08-20 Board Packet 1
OTAY WATER DISTRICT,
OTAY SERVICE CORPORATION AND
OTAY WATER DISTRICT FINANCING AUTHORITY
BOARD OF DIRECTORS MEETING
DISTRICT BOARDROOM
2554 SWEETWATER SPRINGS BOULEVARD
SPRING VALLEY, CALIFORNIA
WEDNESDAY
January 8, 2020
3:30 P.M.
AGENDA
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. PRESENTATION OF RECOGNITION PLAQUE TO BOARD PRESIDENT
4. ELECTION OF BOARD PRESIDENT
As per Chapter 2, Section 1.03.B, Procedure for Election, of the District’s Code of
Ordinances, the General Manager shall chair the proceedings for election of the
President. The newly-elected President shall assume office immediately and
shall chair the proceedings for the election of the Vice President and Treasurer.
5. ELECTION OF BOARD VICE PRESIDENT
6. ELECTION OF BOARD TREASURER
7. APPROVAL OF AGENDA
8. PRESENTATION OF RESOLUTION OF APPRECIATION TO OTAY WATER
DISTRICT FOR THE YEARS OF ASSISTANCE AND COOPERATION LEADING
TO THE IMPLEMENTATION OF THE “INTERAGENCY SHARED SERVICES
PROGRAM” IN 1996 (MR. BRETT SANDERS, GENERAL MANGER OF
LAKESIDE WATER DISTRICT)
9. APPROVE THE MINUTES OF THE REGULAR BOARD MEETING OF
AUGUST 7, 2019
10. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC
TO SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE
BOARD'S JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA
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11. RECESS OTAY WATER DISTRICT BOARD MEETING
12. CONVENE OTAY SERVICE CORPORATION BOARD MEETING
13. ROLL CALL
14. ELECTION OF OFFICERS
a) PRESIDENT
b) VICE-PRESIDENT
c) TREASURER
15. APPOINTMENT OF OFFICERS
a) EXECUTIVE DIRECTOR
b) CHIEF FINANCIAL OFFICER
c) SECRETARY
16. ADJOURN OTAY SERVICE CORPORATION BOARD MEETING
17. CONVENE OTAY WATER DISTRICT FINANCING AUTHORITY BOARD MEET-
ING
18. ROLL CALL
19. APPOINT OFFICERS OF THE OTAY WATER DISTRICT FINANCING AU-
THORITY
a) PRESIDENT
b) VICE-PRESIDENT
c) EXECUTIVE DIRECTOR
d) TREASURER/AUDITOR
e) SECRETARY
20. ADJOURN OTAY WATER DISTRICT FINANCING AUTHORITY BOARD MEET-
ING
21. RECONVENE OTAY WATER DISTRICT BOARD MEETING
CONSENT CALENDAR
22. ITEMS TO BE ACTED UPON WITHOUT DISCUSSION, UNLESS A REQUEST
IS MADE BY A MEMBER OF THE BOARD OR THE PUBLIC TO DISCUSS A
PARTICULAR ITEM:
a) ADOPT RESOLUTION NO. 4374 REAPPOINTING DIRECTOR TIMOTHY
SMITH AS THE OTAY WATER DISTRICT’S SECOND REPRESENTA-
TIVE ON THE BOARD OF DIRECTORS OF THE SAN DIEGO COUNTY
WATER AUTHORITY
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b) APPROVE THE NOVEMBER 26, 2019 PURCHASE AGREEMENT FOR
$220,000 FOR THE BUENA VISTA AVENUE PROPERTY IN SPRING
VALLEY AND AUTHORIZE THE GENERAL MANAGER TO ENTER INTO
ESCROW TO COMPLETE THE SALE OF THE PROPERTY
c) APPROVE A PURCHASE ORDER TO ALTEC INDUSTRIES IN AN
AMOUNT NOT-TO-EXCEED $122,112.40 FOR THE PURCHASE OF
ONE (1) CLASS 5 FORD F-550 TRUCK WITH UTILITY BODY AND AL-
TEC AT40G FORTY-FIVE (45) FOOT PERSONAL BUCKET LIFT
ACTION ITEMS
23. FINANCE AND ADMINISTRATION
a) APPROVE AN ENGAGEMENT LETTER WITH THE AUDITING FIRM OF
TEAMAN, RAMIREZ AND SMITH, INC., TO PROVIDE AUDIT SERVICES
TO THE DISTRICT FOR THE FISCAL YEAR ENDING JUNE 30, 2020
(DYCHITAN)
b) AWARD A CONTRACT TO WESTERN AV IN AN AMOUNT NOT-TO-EX-
CEED $153,142.34 FOR THE DISTRICT’S BOARDROOM AUDIO-VIS-
UAL UPGRADE PROJECT (KERR)
24. BOARD
a) ADOPT RESOLUTION NO. 4375 AMENDING SECTION 6, DIRECTOR’S
RESPONSIBILITY, OF THE BOARD OF DIRECTORS POLICY NO. 8, DI-
RECTORS COMPENSATION, REIMBURSEMENT OF EXPENSES AND
GROUP INSURANCE BENEFITS, WITH REGARD TO THE REPORTING
OF MEETINGS ATTENDED AT THE EXPENSE OF THE DISTRICT AT
THE NEXT REGULAR MEETING OF THE BOARD OF DIRECTORS AS
REQUIRED BY STATE STATUTE [GOVERNMENT CODE SECTION
53232.3 (d)] (WATTON)
b) DISCUSSION OF THE 2020 BOARD MEETING CALENDAR
REPORTS
25. GENERAL MANAGER’S REPORT
26. SAN DIEGO COUNTY WATER AUTHORITY UPDATE
27. DIRECTORS' REPORTS/REQUESTS
28. PRESIDENT’S REPORT/REQUESTS
RECESS TO CLOSED SESSION
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29. CLOSED SESSION
a) PUBLIC EMPLOYMENT [GOVERNMENT CODE §54957]
TITLE: GENERAL MANAGER
b) CONFERENCE WITH LEGAL COUNSEL – PENDING LITIGATION
[GOVERNMENT CODE §54956.9]
MARK COZIAHR, ET AL. vs. OTAY WATER DISTRICT, SAN DIEGO
COUNTY WATER AUTHORITY, ET AL.; CASE NO. 37-2015-00023413
c) CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
[GOVERNMENT CODE §54956.9]
OTAY WATER DISTRICT v. CITY OF SAN DIEGO; CASE NO. 37-2017-
00019348-CU-WM-CTL
d) CONFERENCE WITH LEGAL COUNSEL – POTENTIAL [GOVERNMENT
CODE §54956.9]
4 CASES
RETURN TO OPEN SESSION
30. REPORT ON ANY ACTIONS TAKEN IN CLOSED SESSION. THE BOARD
MAY ALSO TAKE ACTION ON ANY ITEMS POSTED IN CLOSED SESSION.
31. ADJOURNMENT
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All items appearing on this agenda, whether or not expressly listed for action, may be
deliberated and may be subject to action by the Board.
The Agenda, and any attachments containing written information, are available at the
District’s website at www.otaywater.gov. Written changes to any items to be considered
at the open meeting, or to any attachments, will be posted on the District’s website.
Copies of the Agenda and all attachments are also available through the District
Secretary by contacting her at (619) 670-2280.
If you have any disability which would require accommodation in order to enable you to
participate in this meeting, please call the District Secretary at (619) 670-2280 at least
24 hours prior to the meeting.
Certification of Posting
I certify that on January 3, 2020 I posted a copy of the foregoing agenda near the
regular meeting place of the Board of Directors of Otay Water District, said time being at
least 72 hours in advance of the regular meeting of the Board of Directors (Government
Code Section §54954.2).
Executed at Spring Valley, California on January 3, 2020.
/s/ Susan Cruz, District Secretary
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MINUTES OF THE
BOARD OF DIRECTORS MEETINGS OF THE
OTAY WATER DISTRICT
AND
OTAY WATER DISTRICT FINANCING AUTHORITY
August 7, 2019
1.The meeting was called to order by President Thompson at 3:31 p.m.
2.ROLL CALL
Directors Present:Gastelum, Robak, Smith and Thompson
Director Absent:Croucher (due to a work-related commitment)
Staff Present:General Manager Mark Watton, General Counsel Dan
Shinoff, Chief of Engineering Rod Posada, Chief Financial
Officer Joe Beachem, Chief of Administration Adolfo Segura,
Chief of Operations Pedro Porras, Asst. Chief of Engineering,
Dan Martin, Asst Chief of Finance Kevin Keoppen, Asst. Chief
of Operations Jose Martinez, District Secretary Susan Cruz
and others per attached list.
3.APPROVAL OF AGENDA
A motion was made by President Thompson, seconded by Director Smith and
carried with the following vote:
Ayes: Directors Gastelum, Robak, Smith and Thompson
Noes: None
Abstain: None
Absent: Director Croucher
to amend the agenda to include a moment of silence following the pledge of
allegiance.
4.PLEDGE OF ALLEGIANCE
A moment of silence was held following the pledge of allegiance to honor the
victims of shooting massacres that occurred in El Paso, Texas on August 3, 2019
and in Dayton, Ohio on August 4, 2019.
5.APPROVE THE MINUTES OF THE REGULAR BOARD MEETING OF MAY 1,
2019 AND SPECIAL BOARD MEETING OF MAY 2, 2019
A motion was made by Director Smith, seconded by Director Gastelum and carried
with the following vote:
Ayes: Directors Gastelum, Robak, Smith and Thompson
AGENDA ITEM 9
2
Noes: None
Abstain: None
Absent: Director Croucher
to approve the minutes of the regular meetings of May 1, 2019 and special meeting
of May 2, 2019.
6. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO
SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'S
JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA
No one wished to be heard.
CONSENT CALENDAR
7. ITEMS TO BE ACTED UPON WITHOUT DISCUSSION, UNLESS A REQUEST IS
MADE BY A MEMBER OF THE BOARD OR THE PUBLIC TO DISCUSS A
PARTICULAR ITEM:
A motion was made by Director Robak, seconded by Director Smith and carried
with the following vote:
Ayes: Directors Gastelum, Robak, Smith and Thompson
Noes: None
Abstain: None
Absent: Director Croucher
to approve the following consent calendar items:
a) ADOPT RESOLUTION NO. 4369 TO INDEMNIFY THE BOARD OF
DIRECTORS, GENERAL MANAGER, AND DEFERRED COMPENSATION
COMMITTEE MEMBERS AGAINST LIABILITY, LOSS, DAMAGE OR
EXPENSE RESULTING FROM ANY ACT OR OMISSION IN THEIR
OFFICIAL CAPACITIES IN THE ADMINISTRATION OF THE 401(a) AND
457(b) DEFERRED COMPENSATION PLANS, EXCLUDING WILLFUL
MISCONDUCT
b) ADOPT RESOLUTION NO. 4368 TO CAST THE DISTRICT’S VOTE ON UP
TO THREE (3) CANDIDATES FOR THE SPECIAL DISTRICT RISK
MANAGEMENT AUTHORITY’S BOARD OF DIRECTORS
ACTION ITEMS
8. BOARD
a) REVIEW THE EVALUATON OF VARIOUS TIMING AND STRUCTURES OF
SEWER DEBT; AND OBTAIN APPROVAL FROM THE BOARD TO
PROCEED WITH ISSUING SEWER DEBT IN ACCORDANCE WITH THE
RECOMMENDED TIMELINE AND STRUCTURE (KOEPPEN)
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Assistant Chief of Finance Kevin Koeppen presented the evaluation of the various
timing and structures for the proposed sewer debt and requested the board’s
approval to continue the process of issuing the debt in accordance with the District’s
Financial Advisor, Ms. Suzanne Harrell of Harrell and Company Advisors LLC,
recommended timeline and structure. Please reference the Committee Action notes
(Attachment A) attached to the staff report for the details of Mr. Keoppen’s and Ms.
Harrell’s report. Mr. Keoppen indicated in response to an inquiry from the board
that the first $3 million of debt would be issued in three (3) to six (6) months. It was
indicated that today, the projected interest rate for the debt issuance would be
approximately 2.5% (which includes all costs) with a ¼% increase built in as the
next issuance of $3 million is two years away. The cost difference to do two
separate debt issuances of $3 million each versus one issuance of $6 million is
approximately $55,000 ($212,000 versus $157,000) [reference page 4 of the staff
report on why staff does not recommend one issuance of $6 million]. Staff
responded to additional questions and comments from the board.
A motion was made by Director Robak, seconded by Director Gastelum and carried
with the following vote:
Ayes: Directors Gastelum, Robak, Smith and Thompson
Noes: None
Abstain: None
Absent: Director Croucher
to approve staff recommendation.
PRESENTATION OF AWARDS
9. PRESENTATION OF AWARDS FOR THE “WATER IS LIFE” STUDENT (GRADES
K-6) POSTER CONTEST AWARDS (OTERO)
Communications Officer Tenille Otero indicated that this year the District relaunched
its “Water is Life” student poster contest. The contest offers an opportunity for
students to showcase their creativity in reflecting the theme of the importance of
using water as efficiently as possible. Student from kindergarten through sixth
grade, who attend a school located within the District’s service area, were asked to
submit a poster depicting the theme “Water is Life.” A total of 247 students
participated in the poster contest. First, second and third prize winners were
selected from kindergarten to third grades and forth to sixth grade. The artwork was
selected based on originality and for best reflecting the theme of water conservation
and stewardship. The winners were recognized by the District:
Kindergarten to 3rd Grade:
1st place: Jeeanna Mendoza, 3rd grade, Camarena Elementary
2nd place: Amerie Constantino, 1st grade, Wolf Canyon Elementary
3rd place: Miguel-Angel Gonzalez, 2nd grade, Wolf Canyon Elementary
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4th to 6th Grade:
1st place: Maya Santana, 5th grade, Wolf Canyon Elementary
2nd place: Malayiah Williams, 5th grade, Wolf Canyon Elementary
3rd place: Rin Smith, 5th grade, Wolf Canyon Elementary
The students were awarded a framed certificate, a gift card, an art kit and an Otay
Water District bag of promotional items. The first-place winners also received a
pizza party for their entire class.
The top five posters will be submitted to Metropolitan Water District’s (MWD)
student art contest where 36 posters will be selected from all regional entries (from
throughout Southern California) and included in their 2020 calendar. Winners will
be announced in September.
ACTION ITEMS
10. BOARD
b) DISCUSS THE 2019 BOARD MEETING CALENDAR
There were no changes to the board meeting calendar.
REPORTS
11. GENERAL MANAGER’S REPORT
General Manager Watton shared that CWA’s pipeline four (4) is leaking near
Rainbow MWD. The pipeline serves the retail water agencies from the North
County to Otay WD. CWA will be formulating a plan to locate and fix the leak
allowing member agencies time to prepare for the shutdown of the pipeline for
repairs. He stated that Otay WD has built in redundancies and he does not
anticipate any issues with water services to the District’s customers during the
pipeline shutdown for repairs. He also presented information from his report which
included an update on the District implementing a paving log app and web
application, the mailing of rate increase notices, the Campo Road Sewer
Replacement project, the Vista Vereda and Hidden Mesa water pipeline
replacement project, CWA receiving a notice of violation from the Division of
Drinking Water, staff meeting with sister agencies to discuss shared services, the
leak detection program, and water sales and purchases. Staff responded to
questions and comments from the board.
12. SAN DIEGO COUNTY WATER AUTHORITY UPDATE
Director Smith shared that CWA has saved $1 to $2 million on a $15 million contract
for the Flow Control Facility power generation project due to the current bidding
environment and staff splitting the work on the project to coincide with specific
contract work. He also indicated that the $25 million Pipeline Five Pre-lining
Project came in under budget and within schedule. The project had a -2% change
5
order rate which saved CWA approximately $550,000. He noted that CWA
approved their budget and rate increases last month. The board also formed a new
ad hoc committee titled, Fiscal Sustainability Ad Hoc Committee. The Committee
will review member agencies’ developing their own water supplies and how it will
impact CWA fiscally in the future.
He reported with regard to MWD that they updated their Bay Delta Policy
concerning the Bay Delta Conveyance Project to support Governor Newsome’s
portfolio approach (a water supply solution that includes a number of smaller water
projects versus one large water project). MWD also issued another $200 million in
debt for CIP projects. They approved the LRP for the Santa Margarita River
Conjunctive Use Project that will permit the use of existing groundwater up to its
allowable yield. This is the first project approved since the courts ruled that it was
illegal for MWD to prevent any water authority agency from receiving funding.
13. DIRECTORS' REPORTS/REQUESTS
Director Smith reported that last month he attended the District’s regular board
meeting, the East County Caucus meeting, the CWA matters meeting, and the
District’s Desalination Project Committee meeting.
Director Gastelum indicated last month he attended an Association of California
Water Agencies (ACWA) workshop on the Human Right to Water and Water
Agency Collaboration to Achieve the Goal, the introduction of the Chula Vista
Elementary School District Hydrostation Program at Sweetwater Authority, the San
Diego County Water Resilience Portfolio event, and CWA’s Legislative Roundtable
with Senator Brian Jones.
Director Robak shared that he saw in the news that the FBI had raided the Los
Angeles Department of Water and Power headquarters.on July 22, 2019. He stated
that it is the largest utility in the United States. He further shared that he had also
attended the Chula Vista Elementary School District Hydrostation Program
introduction at Sweetwater Authority and he presented a powerpoint on Mr. Fritz
Roll whom the District’s Roll Reservoir (also known as the 571-1 Reservoir) is
named after. He indicated that Mr. Roll was one of the founders of the Otay WD in
1956. Mr. Roll drilled the first water well in the Otay Mesa area and farmers in the
region raised the first irrigated crops of celery and tomatoes during that time.
14. PRESIDENT’S REPORT
President Thompson reported on meetings he attended last month. His report is
attached.
RECESS TO CLOSED SESSION
15. CLOSED SESSION
The board recessed to closed session at 5:03 p.m. to discuss the following matters:
6
a) CONFERENCE WITH LEGAL COUNSEL – PENDING LITIGATION
[GOVERNMENT CODE §54956.9]
MARK COZIAHR, ET AL. vs. OTAY WATER DISTRICT, SAN DIEGO
COUNTY WATER AUTHORITY, ET AL.; CASE NO. 37-2015-00023413
b) CONFERENCE WITH LEGAL COUNSEL – POTENTIAL [GOVERNMENT
CODE §54956.9]
2 CASES
c) PUBLIC EMPLOYEE PERFORMANCE EVALUATION [GOVERNMENT
CODE §54957.6]
TITLE: GENERAL MANAGER
RETURN TO OPEN SESSION
2. REPORT ON ANY ACTIONS TAKEN IN CLOSED SESSION. THE BOARD MAY
ALSO TAKE ACTION ON ANY ITEMS POSTED IN CLOSED SESSION
The board reconvened from closed session at 7:39 p.m. General Counsel Dan
Shinoff indicated that the board took action in closed session with regard to item
16b above. A claim was submitted to the District with an application for late claim
relief.
A motion was made by Director Thompson, seconded by Director Smith and carried
with the following vote:
Ayes: Directors Gastelum, Robak, Smith and Thompson
Noes: None
Abstain: None
Absent: Director Croucher
to deny the application for late claim relief.
General Counsel Shinoff presented item 16c above for board action.
A motion was made by Director Thompson, seconded by Director Gastelum and
carried with the following vote:
Ayes: Directors Gastelum, Robak, Smith and Thompson
Noes: None
Abstain: None
Absent: Director Croucher
to approve extending the term of the General Manager’s agreement one year to
June 30, 2021 and to provide a Cost-of-Living Adjustment (COLA) increase of
7
2.95% (the same COLA provided to the District’s staff) increasing the General
Manager’s base salary to $247,749 per year effective July 8, 2019.
The board thanked General Manager Watton and indicated that they looked forward
to working with him for another two years or longer.
OTAY WATER DISTRICT FINANCING AUTHORITY
16. NO MATTERS TO DISCUSS
There were no items scheduled for discussion for the Otay Water District Financing
Authority board.
17. ADJOURNMENT
With no further business to come before the Board, President Thompson adjourned
the meeting at 7:42 p.m.
___________________________________
President
ATTEST:
District Secretary
8
President’s Report
Mitch Thompson
August 7, 2019
Board Meeting
# Date Meeting Purpose
1 2-Jul SCEDC Board Meeting Represented the District at their Monthly
Meeting
2 3-Jul OWD Regular Board Meeting Monthly Board Meeting
3 15-Jul Desalination Project Committee
Meeting
Discussed status of the Rosarito
Desalination Plant Project.
4 15-Jul Committee Agenda Briefing
Met w/ General Manager Watton to
review items that will be presented at the
July committee meetings
5 16-Jul Ad Hoc GM Evaluation Committee Discussed the GM Evaluation process.
6 18-Jul Water Conservation Garden JPA
Board Meeting
Water Conservation Garden Regular
Board Meeting.
7 19-Jul San Diego County's Water
Resilience Portfolio
Discussed the region's water portfolio
planning.
9
13 30-May
Met with Director Croucher,
General Manager Watton & CWA
representative Madaffer
Discussed CWA matters
14 31-May Board Agenda Briefing
Met with General Manager Watton and
General Counsel Shinoff to review items
that will be presented at the June Board
Meeting
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: January 8, 2020
SUBMITTED BY: Mark Watton,
General Manager
W.O./G.F. NO:DIV. NO.
APPROVED BY: Joe Beachem, Chief Financial Officer
Mark Watton, General Manager
SUBJECT: Adopt Resolution No. 4374 Reappointing Timothy Smith as Otay
Water District's Second Representative on the Board of
Directors of the San Diego County Water Authority
GENERAL MANAGER’S RECOMMENDATION:
Adopt Resolution No. 4374 reappointing Timothy Smith as Otay Water
District's Second Representative on the Board of Directors of the San
Diego County Water Authority.
COMMITTEE ACTION:
See Attachment A.
PURPOSE:
To present Resolution No. 4374 for the Board’s adoption to reappoint
Board Member Timothy Smith as the District’s second representative to
the San Diego County Water Authority Board of Directors.
ANALYSIS:
The term of the District’s second representative on the San Diego
County Water Authority’s (CWA) Board of Directors, held by Director
Timothy Smith, is expiring on January 23, 2020. To comply with CWA
requirements, it is necessary for the Board to adopt a Resolution to
reappoint Director Smith to continue as the District’s second
representative. Through the adoption of Resolution No. 4374
(Attachment B), Director Smith would continue to fill the District’s
second seat with a term that would expire on January 23, 2026. Staff
recommends that the Board adopt Resolution 4374 reappointing Director
AGENDA ITEM 22a
2
Smith as its second representative on the County Water Authority’s
Board of Directors.
FISCAL IMPACT:
None.
STRATEGIC GOAL:
Maintain effective communications with other cities, special
districts, State and Federal governments, community organizations and
Mexico.
LEGAL IMPACT:
None.
Attachments: Attachment A – Committee Action
Attachment B – Resolution No. 4374
ATTACHMENT A
SUBJECT/PROJECT:
Adopt Resolution No. 4374 Reappointing Timothy Smith as
Otay Water District's Second Representative on the Board of
Directors of the San Diego County Water Authority
COMMITTEE ACTION:
The Finance and Administration Committee reviewed this item at a
meeting held on December 9, 2019 and the following comments were made:
• Staff is recommending that the Board adopt Resoution No. 4374
reappointing Timothy Smith as Otay Water District’s Second
Representative on the Board of Directors of the the San Diego
County Water Authority (CWA).
• Staff reviewed information in the staff report.
• Staff also noted that Director Smith is a member of the
Metropolitan Water District’s (MWD) Board of Directors
representing CWA. It was indicated that having an Otay WD
representative on MWD’s board is very positive for the District.
Upon completion of the discussion, the committee supported staff’s
recommendation and presentation to the full board on the consent
calendar.
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RESOLUTION NO. 4374 A RESOLUTION OF THE BOARD OF DIRECTORS OF OTAY WATER DISTRICT CONSENTING TO AND APPROVING THE REAPPOINTMENT OF Timothy Smith AS A REPRESENTATIVE TO THE BOARD OF DIRECTORS OF THE SAN DIEGO COUNTY WATER AUTHORITY (SECOND SEAT) WHEREAS, Section 6(d) of the County Water Authority Act
(Chapter 545 of the Statutes of 1943, Chapter 45 Water Code) pro-
vides that, in addition to its one representative, each member
agency may, at its option, designate and appoint one additional
representative under certain conditions; and
WHEREAS, the Board of Directors (District Board) of the Otay
Water District (District) has previously consented to and ap-
proved the designation and appointment of Timothy Smith to serve
as the District’s second representative on the San Diego County
Water Authority Board of Directors (“CWA Board”); and
WHEREAS, Mr. Smith’s term as a designated and appointed rep-
resentative of the District to the CWA Board expires on January
23, 2020; and
WHEREAS, the District proposes, and this Board desires to
consent to and approve, the designation and reappointment of
Timothy Smith to a six-year term as the District’s second repre-
sentative to the CWA Board ending January 23, 2026.
NOW, THEREFORE, it is hereby resolved, ordered and deter-
mined by the Board of Directors of the Otay Water District as
follows:
SECTION 1. This Board of Directors hereby consents to and ap-
proves the designation and reappointment of Timothy Smith as the
ATTACHMENT B
2
District’s second representative on the Board of Directors of the
San Diego County Water Authority for the term ending on January
23, 2026.
SECTION 2. The President of the District’s Board, the General
Manager of the District, the District’s Secretary and their de-
signees are hereby authorized to take any action required to be
taken on behalf of the District to carry out the purpose of this
Resolution.
SECTION 3. This Resolution shall be effective as of the date it
is adopted.
PASSED, APPROVED AND ADOPTED by the Otay Water District
Board of Directors at a regular meeting held this 8th day of Jan-
uary, 2020.
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________ President ATTEST: ________________________ District Secretary
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: January 8, 2020
SUBMITTED BY: Bob Kennedy
Engineering Manager
PROJECT: P1210-018000 DIV. NO. 5
APPROVED BY: Dan Martin, Assistant Chief of Engineering
Rod Posada, Chief, Engineering
Mark Watton, General Manager
SUBJECT: Approval of the November 26, 2019 Purchase Agreement for
$220,000.00 for the Buena Vista Avenue Property in Spring
Valley
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors (Board)
approve the November 26, 2019 Purchase Agreement for $220,000.00 for
the Buena Vista Avenue property in Spring Valley and authorize the
General Manager to enter into escrow to complete the sale of the
property.
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To request the Board approve the November 26, 2019 Purchase Agreement
for $220,000.00 for the Buena Vista Avenue property in Spring Valley
and authorize the General Manager to enter into escrow to complete
the sale of the property (see Exhibit A for District property
location).
AGENDA ITEM 22b
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ANALYSIS:
As a regular course of business, the District periodically reviews
the need and use of real estate (property) it owns. This is done to
ensure that the District’s current and future property needs are
provided for, and that property that is no longer required is
disposed of in order to minimize costs and associated liabilities of
property ownership. The retention of real property that is surplus
to the District’s needs increases operating expense by increasing the
requirement to maintain and manage the property.
After an evaluation of District-owned properties, staff identified
the Buena Vista Avenue property in Spring Valley as not required for
District use and on January 2, 2019 the Board adopted Resolution No.
4355 declaring this surplus property and directed staff to solicit
offers for the surplus property.
On February 22, 2019, staff solicited offers for the lease or sale of
the surplus properties from Preferred Entities of the opportunity to
purchase or lease the properties for specified priority uses, as
required by Government Code § 54222 et seq.
On May 31, 2019, the District received an appraisal of the Buena
Vista Avenue property in Spring Valley from Hendrickson Appraisal
Company, Inc. (see Exhibit B) that valued the property at $200,000.
This appraisal was performed to assist the District in determining
the market value of the subject property.
Staff did not receive any offers for the Buena Vista Avenue property
in Spring Valley from any Preferred Entities, and on May 21, 2019,
staff advertised for the service of a real estate broker (Broker)
with experience in dealing in commercial and residential real estate.
On August 14, 2019, the District signed a Sales Listing Agreement
with Pacific Coast Commercial (PCC) to provide Broker services for
the District (see Exhibit C). PCC prepared a broker’s opinion and
recommended a listing price of $220,000.00. PCC prepared the
property’s marketing program and listed the property on August 26,
2019 (see Exhibit D).
The District received an offer on the property on September 20, 2019.
The District submitted a counteroffer on November 21, 2019 modifying
the terms of the original offer and approved the buyer counter offer
on November 26, 2019 that included minor modification of the terms
from Mathew H. Deal for $220,000.00 subject to the terms of the
Purchase Agreement and the approval by the Board (see Exhibit E).
3
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
Acceptance of this offer will result in revenue of approximately
$220,000.00, less escrow and closing costs, to the District and the
proceeds from the sale of the properties will be credited to the
funds that provided for their purchase.
The Engineering Outside Services budget covered the cost of appraisal
services and environmental services. Currently, Engineering’s
expenses have not exceeded anticipated expenses and it is expected
that there will be sufficient funds available to offset the expected
costs.
STRATEGIC GOAL:
This Project supports the District’s Mission statement, “To provide
exceptional water and wastewater service to its customers, and to
manage District resources in a transparent and fiscally responsive
manner” and the District’s Vision, “To be a model water agency by
providing stellar service, achieving measurable results, and
continuously improving operational practices.”
LEGAL IMPACT:
None.
BK/DM/RP:jf
P:\Public-s\Real Estate Services\4 Surplus Properties - Jan 2019\Staff Reports\Staff Report 01-08-20\BD
01-08-20 Approve PA for Buena Vista Ave.docx
Attachments: Attachment A – Committee Action
Exhibit A – Buena Vista Ave. Property Location Map
Exhibit B – Buena Vista Ave. Property Appraisal
Exhibit C – Sales Listing Agreement
Exhibit D – Buena Vista Ave. Property Marketing
Program
Exhibit E – Buena Vista Ave. Property Purchase
Agreement
ATTACHMENT A
SUBJECT/PROJECT:
P1210-018000
Approval of the November 26, 2019 Purchase Agreement for
$220,000.00 for the Buena Vista Avenue Property in Spring
Valley
COMMITTEE ACTION:
The Finance and Administration Committee reviewed this item at a
meeting held on December 9, 2019 and the following comments were made:
• Staff is recommending that the Board approve the November 26,
2019 Purchase Agreement for $220,000 for the Buena Vista Avenue
property in Spring Valley and authorize the General Manager to
enter into escrow to complete the sale of the property.
• Staff reviewed information in the staff report.
• The Committee inquired about the construction loan and the amount
the buyer expects will come from the construction loan for the
purchase of the property. Staff contacted the broker and was
informed the buyer wanted to increase the amount of the initial
deposit to $20,000 to demonstrate to the District he was serious
about this purchase, but his loan amount will be the same or
possibly lower than the $154,000 noted in the purchase agreement.
• In response to another inquiry from the Committee, staff
indicated that the buyer was concerned about the legal status of
the parcels as it was only assigned one assessor parcel number
(APN). Staff indicated they did confirm with the title company
and the County of San Diego that the parcels are two legal
parcels. The property was subdivided before the District
purchased the four lots. The District is selling the southerly
two of the four lots. The County of San Diego suggested that the
District wait until escrow closed on the parcels before they
assign the APNs otherwise they would assign a temporary APN and
another one at a later date. It was indicated that the appraiser
was aware of this condition when he performed the appraisal.
• Staff indicated that closing shall be within seven (7) days of
end of the financing contingency and the buyer has forty-five
(45) days from acceptance to obtain financing. The purchase
agreement identifies the investigation period for the buyer to do
his due diligence as forty-two (42) days after acceptance. One of
the conditions for the sale of the parcel is that the Otay WD
Board of Directors approve the sale and the terms of the Purchase
Agreement.
• The Committee requested that the District’s Attorney confirm if
the escrow period needed to be extended, if the sale of the
property would need to come before the board again to approve the
extension or if the General Manager would have the authority to
extend the escrow for a reasonable period of time. The General
Manager’s recommendation noted in this staff report is for the
Board to approve the purchase agreement and to authorize the
General Manager to enter into escrow to complete the sale of the
property. This authorization would allow for the General Manager
to extend the escrow period if needed and complete the sale.
Upon completion of the discussion, the committee supported staff’s
recommendation and presentation to the full board on the consent
calendar.
OTAY WATER DISTRICTOWD PARCEL 579-364-17-00LOCATION MAP November 2018F
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VICINITY MAP
PROJECT SITE
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HENDRICKSON APPRAISAL COMPANY, INC. Real Estate Appraisers ▪ Consultants
HAC File No. 2019116
9665 Campo Road, Spring Valley, CA
APPRAISAL OF
Two Legal Lots located
On the West Side of Buena Vista Avenue
South of Chestnut Street
Spring Valley, California 91977
Owner:
Otay Municipal Water District
EFFECTIVE DATE OF APPRAISAL:
May 28, 2019
DATE OF REPORT:
May 31, 2019
APPRAISED FOR
Otay Municipal Water District
2554 Sweetwater Springs Boulevard
Spring Valley, CA 91978
APPRAISED BY
Hendrickson Appraisal Company, Inc
3530 Camino del Rio North, Suite 205
San Diego, CA 92108
(619) 282-0800
May 31, 2019
Mr. Bob Kennedy
2554 Sweetwater Springs Boulevard
Spring Valley, CA 91978
Reference: Two 6,375± Vacant Residential Lots
Ownership: Otay Municipal Water District
2554 Sweetwater Springs Boulevard, Spring Valley, CA 91978
Our File No. 2019116
Dear Mr. Kennedy,
At your request and authorization, the above referenced properties and their environs have been inspected and
analyzed for the purpose of formulating an opinion of the market value of the fee-simple interest in the subject
properties.
The purpose of the appraisal is for use by the Otay Municipal Water District for potential disposition purposes. The
intended user of this appraisal is the Otay Municipal Water District, the property owner.
This appraisal report describes the facts and reasoning upon which our opinions are based. The analysis and final
report have been prepared in compliance with, and subject to the requirements of the Uniform Standards of
Professional Appraisal Practice (USPAP) as published by the Appraisal Foundation. The report satisfies the
requirements of USPAP Standard 2-2(b) for appraisal reports. The report contains abbreviated discussions relating
to the subject property and the appraisal analysis performed, but is sufficient to meet the needs of the client. The
appraisal addresses the market value of only the two southerly legal lots which make up the southern half of the
entire Otay Municipal Water District ownership.
Based upon our investigations and analysis, and by virtue of our experience as real estate analysts and appraisers,
it is our opinion that the market value of the subject properties as of May 28, 2019 was:
Lot 18 - $100,000
Lot 19 - $100,000
This appraisal is subject to certain additional assumptions and limiting conditions that are made a part of this report.
Acceptance and use of this report by the client or any other party constitutes acceptance of these assumptions and
limiting conditions.
Thank you for this opportunity to be of service. Should you have any questions regarding this appraisal, please
contact us at (619) 282-0800.
Respectfully submitted,
Edward A. Beaver Ted G. Hendrickson, MAI
California Certified General Appraiser California Certified General Appraiser
License No: AG009555 License No: AG004974
3
HENDRICKSON APPRAISAL COMPANY, INC. Real Estate Appraisers ● Consultants
TABLE OF CONTENTS
TABLE OF CONTENTS ............................................................................................................................ 3
ASSUMPTIONS AND LIMITING CONDITIONS .................................................................................. 4
CERTIFICATION ...................................................................................................................................... 6
SUMMARY OF SALIENT FACTS AND CONCLUSIONS .................................................................... 7
AERIAL PHOTOGRAPH .......................................................................................................................... 8
INTRODUCTION ...................................................................................................................................... 9
AREA MAP .............................................................................................................................................. 13
NEIGHBORHOOD MAP ......................................................................................................................... 14
AREA DESCRIPTION ............................................................................................................................. 15
PLAT MAP ............................................................................................................................................... 17
SITE DESCRIPTION ............................................................................................................................... 18
SUBJECT PHOTOGRAPHS.................................................................................................................... 20
HIGHEST AND BEST USE .................................................................................................................... 24
VALUATION OF SUBJECT PROPERTY.............................................................................................. 25
SALES COMPARISON APPROACH ..................................................................................................... 26
MARKET DATA ADDENDUM ............................................................................................................. 35
4
HENDRICKSON APPRAISAL COMPANY, INC. Real Estate Appraisers ● Consultants
ASSUMPTIONS AND LIMITING CONDITIONS
This appraisal report is prepared subject to the following conditions and stipulations:
Hypothetical Condition:
A hypothetical condition is defined as that which is contrary to what exists but is supposed for the purpose
of analysis. Hypothetical conditions assume conditions contrary to known facts about physical, legal, or
economic characteristics of the subject property. By definition the use of a hypothetical condition might
affect the assignment results.
The opinion of the market value of the two legal lots making up the southerly half of the
current ownership is based on the hypothetical condition that the property owner has
completed the necessary steps with the San Diego County Assessor’s office to have those
lots identified with an individual Assessor Parcel Number for each lot.
General Assumptions:
(1) The appraisers were provided a copy of a preliminary title report for review.
(2) No responsibility is assumed for matters legal in character or nature. No opinion is rendered as to
title, which is assumed to be good and marketable. All existing liens, encumbrances, and
assessments have been disregarded, unless otherwise noted, and the property is appraised as though
free and clear, having responsible ownership and competent management. It is assumed that the
property is readily marketable and free of all liens and encumbrances except any specifically
discussed in this report
(3) Information, estimates and opinions furnished by others, and contained in this report are assumed
to be true, correct and reliable. A reasonable effort has been made to verify such information,
however, no responsibility for its accuracy is assumed by the appraisers. Should any of this
information prove to be incorrect, we reserve the right to amend our appraisal accordingly.
Photographs, plats and maps furnished in this report are intended to assist the reader in visualizing
the property.
(4) No soils or geotechnical investigation report was provided by the client. It is assumed that there
are no hidden or unapparent conditions of the property, subsoil or structures which would render
it more or less valuable than otherwise comparable properties. No responsibility is assumed for
such conditions or for engineering which might be required to discover such factors. The appraisers
are not qualified to analyze said conditions, and urge the client to retain an expert in this field if
desired. No visible evidence of soils subsidence was observed during our inspection of the
property.
(5) No opinion is rendered as to the value of sub-surface gas, oil or mineral rights, or whether the
property is subject to surface entry for the exploration of removal of such materials, except as is
expressly stated in this appraisal report.
5
HENDRICKSON APPRAISAL COMPANY, INC. Real Estate Appraisers ● Consultants
(6) All opinions of value are presented as the appraisers’ considered opinion based upon the facts and
data set forth in this report. The appraisers assume no responsibility for changes in the market
conditions or the inability of the owner to locate a purchaser within a reasonable time at the
appraised market value.
(7) It is assumed that there are no legitimate environmental or ecological issues that would prevent
orderly development of the land to its highest and best use under economically feasible conditions.
(8) Testimony or attendance in court or other hearing by reason of this appraisal, with reference to the
property in question, shall not be required unless arrangements have previously been made with
the client a reasonable amount of time in advance relative to such additional employment.
Additional pre-trial and court testimony is beyond the scope of this appraisal assignment and will
be compensated for at the appraiser’s standard hourly rate.
(9) By acceptance and use of this report, the user agrees that any liability for error, omissions or
judgment of the appraisers is limited of the amount of the fee charged for this appraisal. Anyone
acting in reliance upon the opinions, judgments, conclusions or data contained herein, who has the
potential for monetary loss due to this reliance is advised to secure an independent review and
verification of all such conclusions and/or facts. The user agrees to notify the appraiser, prior to
any irrevocable investment decision, of any error which could reasonably be determined from a
thorough and knowledgeable review.
(10) The date of value to which the opinions expressed in this report apply is set forth in the letter of
transmittal. The appraisers assume no responsibility for economic or physical factors occurring at
some later date which may affect the opinions herein stated. The appraisers reserve the right to
make such adjustments to the analyses, opinions and conclusions set forth in this report as may be
required by consideration of additional or more reliable data that may become available.
(11) The projections included in this report are used to assist in the valuation process and are based on
current market conditions and anticipated short term supply and demand factors. Therefore, the
projections are subject to changes in future conditions that cannot be accurately predicted by the
appraisers and could affect the future income or value projections.
(12) The possession of this report, or a copy thereof, does not carry with it the right of publication, nor
may it be used for any purpose other than described in this report, without the previous written
consent of Hendrickson Appraisal Company, Incorporated.
6
HENDRICKSON APPRAISAL COMPANY, INC. Real Estate Appraisers ● Consultants
CERTIFICATION
The undersigned certify that, to the best of our knowledge and belief:
(1) The statements of fact contained in this report are true and correct.
(2) The reported analyses, opinions and conclusions are limited only by the reported assumptions and limiting
conditions and are our personal, impartial and unbiased professional analyses, opinions and conclusions.
(3) We have no present or prospective interest in the property that is the subject of this report and no personal
interest with respect to the parties involved.
(4) We have not performed any services, as appraisers or in any other capacity, regarding the property that is
the subject of this report within the three-year period immediately preceding acceptance of this assignment.
(5) We have no bias with respect to the property that is the subject of this report or to the parties involved with
this assignment.
(6) Our engagement in this assignment was not contingent upon developing or reporting predetermined results.
(7) Our compensation for completing this assignment is not contingent upon the development or reporting of
a predetermined value or direction in value that favors the cause of the client, the amount of the value
opinion, the attainment of a stipulated result or the occurrence of a subsequent event directly related to the
intended use of this appraisal.
(8) The reported analyses, opinions, and conclusions were developed, and this report has been prepared, in
conformity with the Uniform Standards of Professional Appraisal Practice and the Code of Professional
Ethics and Standards of Professional Appraisal Practice of the Appraisal Institute.
(9) The undersigned have both made a personal inspection of the property that is the subject of this report.
(10) The use of this report is subject to the requirements of the Appraisal Institute relating to review by its duly
authorized representative.
(11) As of the date of this report, Ted G. Hendrickson, MAI, has completed the continuing education program
for Designated Members of the Appraisal Institute. Edward A. Beaver had completed continuing education
requirements for California General Appraiser Certification.
Edward A. Beaver Ted G. Hendrickson, MAI
California Certified General Appraiser California Certified General Appraiser
AG009555 AG004974
7
HENDRICKSON APPRAISAL COMPANY, INC. Real Estate Appraisers ● Consultants
SUMMARY OF SALIENT FACTS AND CONCLUSIONS
Property Type
The subject is a municipal property owned by the Otay Municipal Water District.
Location
The subjects are located on the west side of Buena Vista Avenue approximately 160 lineal feet south of
Chestnut Street in the Spring Valley community of unincorporated San Diego County.
Assessor’s Parcel Number
Portion of 579-364-17
Owner(s) of Record
Otay Municipal Water District
Site Size/shape
Per the Assessor’s Plat Map the entire holding is 200’ by 127.5’, or 25,500± square feet (0.59 Acre)
comprising four identical legal lots of 6,375± square feet each. Both the entire holding and each of the
individual legal lots are rectangular in shape.
Improvements
The northerly two legal lots comprising the entire Assessor Parcel are improved with a small, Otay
Municipal Water District pump station which is not being appraised as part of this assignment.
Zoning
RS, Residential Suburban, County of San Diego. Minimum lot size is 6,000 square feet.
Land Use
VR-7.3, Village Residential, 7.3 dwelling units per acre.
Highest & Best Use
The Highest and Best Use of the subject legal lots was determined to be to develop each lot with a single
family residence comparable to numerous surrounding properties.
Property Rights Appraised
Fee Simple Interest
Effective Date of Value
May 28, 2019
Value Conclusion
$100,000 per lot, $200,000 total.
8
HENDRICKSON APPRAISAL COMPANY, INC. Real Estate Appraisers ● Consultants
AERIAL PHOTOGRAPH
Aerial view of subject looking generally north. Indicated property boundaries are approximate.
The portion being appraised is the two legal lots at the south end of the property, identified in blue in the photo above..
9
HENDRICKSON APPRAISAL COMPANY, INC. Real Estate Appraisers ● Consultants
INTRODUCTION
Executive Summary
The purpose of this appraisal is to develop an opinion of the market value of the two legal lots making up
the southern half of a four lot parcel of land owned by the Otay Municipal Water District. The subject lots
are located on the west side of Buena Vista Avenue a short distance south of Chestnut Street in the La
Presa section of Spring Valley, an unincorporated community in San Diego County. This appraisal is the
result of a thorough analysis and the findings are reported in an Appraisal Report format which is intended
to comply with the reporting requirements set forth under Standards Rule 2-2(a) of the Uniform Standards
of Professional Appraisal Practice. As such, it presents discussions of the data, reasoning, and analyses
that were used in the appraisal process to develop the appraisers’ opinion of value. Factual market data
sheets are included in the addenda to this report, and additional supporting documentation concerning the
data, reasoning, and analyses is retained in the appraisers’ files. The depth of discussion contained in this
report is specific to the needs of the client and for the intended use stated below. The appraisers are not
responsible for unauthorized use of this report.
The client and intended user of this appraisal is the Otay Municipal Water District. The intended use of
this appraisal report is to assist the client in making decisions relating to potential disposition of a portion
of their property.
The entire holding is an approximately 25,500 square foot parcel of residential zoned land. It is identified
with a single Assessor Parcel Number, but actually comprises four individual legal lots, each 6,375±
square feet in size. The northerly two lots are improved with a small, 1,150± pump station. The southerly
two lots are vacant. Our assignment is to develop an opinion of the market value of the two southerly lots
for potential disposition by the client. They were appraised using the Sales Comparison Approach to value.
We have appraised the two lots under the Hypothetical Condition that the Otay Municipal Water District
has completed the necessary steps to secure individual Assessor Parcel Numbers for the two individual
lots. According to Raul Cortes of the San Diego County Assessor’s Mapping Division, since no lot lines
need to be adjusted, all that is required is to go to the downtown Assessor’s Office and fill out the necessary
paperwork. He noted that there is no charge for the service.
Valuation and Inspection Dates
The effective date of appraisal is May 28, 2019.
10
HENDRICKSON APPRAISAL COMPANY, INC. Real Estate Appraisers ● Consultants
Scope of Work
This appraisal assignment requires us to develop an opinion of the market value of the fee simple interest
in two lots of a four lot parcel identified with a single Assessor Parcel Number. The following discussion
summarizes the methodology applied in developing our opinion of the value.
The subject property was inspected and photographed on May 28, 2019. The surrounding environs were
also toured and analyzed.
The appraisers contacted representatives of the San Diego County Planning Department to determine
current zoning and land use designations for the subject property, as well as any proposed changes to land
use under the County’s General Plan Update. Information gleaned there was used in conjunction with
analysis of the current market for residential real estate in the subject area in developing our opinion of
the subject property’s highest and best use. We also contacted representatives of the San Diego County
Assessor’s Mapping division to determine what steps would be necessary to secure individual Assessor
Parcel Numbers for the two southerly vacant lots.
In the valuation process, the subject property's physical characteristics and economic potential were
analyzed in order to develop an opinion of market value. Typically when developing this value, there are
three approaches used to develop an opinion of market value: the Cost Approach, the Sales Comparison
Approach, and the Income Approach. In this case since only land is being valued, the appraisers used only
the Sales Comparison Approach.
The appraisers searched for sales of properties similar to the subject which were then verified through
conversations with parties to the transactions. The final opinion of subject value is supported with the best
available data from the marketplace.
Purpose and Intended Use of the Appraisal
The purpose of this appraisal is to provide an opinion of market value for the subject properties, as of the
effective date of value. It is our understanding that this appraisal will be used in the decision making
process regarding potential disposition of the property.
Definition of Market Value
Market value is the most probable price that a property should bring in a competitive and open market
under all conditions requisite to a fair sale, the buyer and seller each acting prudently and knowledgeably,
and assuming the price is not affected by undue stimulus. Implicit in this definition is the consummation
of a sale as of a specified date and the passing of title from seller to buyer under conditions whereby:
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HENDRICKSON APPRAISAL COMPANY, INC. Real Estate Appraisers ● Consultants
1. Buyer and seller are typically motivated;
2. Both parties are well informed or well advised, and acting in what they consider their best interests;
3. A reasonable time is allowed for exposure in the open market;
4. Payment is made in terms of cash in U.S. dollars or in terms of financial arrangements comparable
thereto; and
5. The price represents normal consideration for the property sold unaffected by special or creative
financing or sales concessions granted by anyone associated with the sale.1
Property Rights Appraised
The property rights appraised are those of the fee simple interest which is defined as:
Absolute ownership unencumbered by any other interest or estate, subject only to the
limitations imposed by the governmental powers of taxation, eminent domain, police
power, and escheat.2
Exposure Time
Exposure time is defined in The Dictionary of Real Estate as:
[The] estimated length of time that the property interest being appraised would have been
offered on the market prior to the hypothetical consummation of a sale at market value on
the effective date of the appraisal. Comment: Exposure time is a retrospective opinion
based on an analysis of past events assuming a competitive and open market.3
The following opinion regarding marketing period for the subject property is based on information
obtained during our market research for this assignment. Based upon numerous discussions with
knowledgeable brokers specializing in the residential market, as well as buyers and sellers of similar
property, it is our view that the marketing period for the subject property would likely be in the range of
six months, assuming the property is marketed at its market value.
Function of the Appraisal
1 Appraisal Institute, The Dictionary of Real Estate Appraisal, 6th ed. (Chicago: Appraisal Institute, 2015) PDF e-book.
2 Ibid
3 Ibid.
12
HENDRICKSON APPRAISAL COMPANY, INC. Real Estate Appraisers ● Consultants
The function of the appraisal is to assist the client in decision making regarding possible disposition of a
portion of their property.
Intended Users of this Report
This appraisal is intended for the sole use of the client for the stated function and use. The use of the
appraisal by anyone other than the stated intended user and for any other use than the stated intended use
is prohibited. The appraisers are not responsible for unauthorized distribution or use of the report.
13
HENDRICKSON APPRAISAL COMPANY, INC. Real Estate Appraisers ● Consultants
AREA MAP
14
HENDRICKSON APPRAISAL COMPANY, INC. Real Estate Appraisers ● Consultants
NEIGHBORHOOD MAP
`
15
HENDRICKSON APPRAISAL COMPANY, INC. Real Estate Appraisers ● Consultants
AREA DESCRIPTION
San Diego County is located in the extreme southwest corner of the continental United States, adjacent to
the international boundary with Mexico. The Pacific Ocean forms the western boundary, the Orange and
Riverside County lines form the northern boundary and the Imperial County line forms the eastern
boundary, approximately 85 miles inland from the ocean.
The subject property is located in the La Presa section of the Spring Valley community of unincorporated
San Diego County. The Spring Valley Community Planning Area is a relatively heavily populated
suburban environment that covers approximately eleven square miles. The predominant land use in the
area is single family residential, but since the 1970’s denser housing areas have been developed. The
highest densities are currently on Kenwood Dr., Jamacha Rd., and Canyon Rd.
There are over 1,000 businesses in the community from small, family-owned enterprises to heavy industry
in Spring Valley. Some areas of the community were developed prior to implementation of current zoning
and land use regulations which resulted in some intermingling of industrial and single family residential
development. The area has seen a recent increase in the number of higher density properties intended for
lower income individuals.
The largest portion of the Spring Valley Planning Area is single-family residential homes. There are two
primary business areas. First is the former downtown area on Bancroft Dr. from SR-94 south to
Sweetwater Rd. The other is in the area known as La Presa in the south eastern portion of the CPA from
approximately Omega St. south to Sweetwater Rd. Other specific neighborhoods include Bancroft,
Brookside, Spring Valley, Lakeside, Dictionary Hill, Sweetwater Village, Rancho San Diego and La
Presa.
The Spring Valley Community is served by two existing freeways: State Route 94 which is a major east-
west artery in the northern portion of the community, and State Route 125 which runs generally north-
south along the western side of the community. Other four lane roads in the community include
Sweetwater Road, Paradise Valley Road, Elkelton Boulevard and Jamacha Boulevard. Public
transportation is provided by the Metropolitan Transit System which has several bus routes serving the
community. The San Diego Trolley also has convenient stops in La Mesa and Lemon Grove, a short
distance to the north and west.
There are currently four developed public parks in the Spring Valley Community. Utility services are
provided as follows: water in the subject portion of Spring Valley is provided by the Otay Water District;
sewer service is primarily provided by the County with small pockets, mainly in hilly areas, requiring
septic systems; gas and electricity are provided by SDG&E; telephone and cable television services are
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HENDRICKSON APPRAISAL COMPANY, INC. Real Estate Appraisers ● Consultants
available from a variety of carriers. Police protection is provided by the San Diego County Sheriff’s
Department with the California Highway Patrol providing enforcement on state highways and County
public roads; fire protection is the responsibility of the San Miguel Consolidated Fire Protection District.
As of January 1, 2017 the population of the Spring Valley/Casa de Oro community was 97,138, or
approximately 2.7% of the total County population. As of February 2019, the unemployment rate in Spring
Valley was 5.0%, higher than the 4.2% for the State of California, 3.5% for San Diego County and 3.8%
for the nation as a whole.
The subject's immediate location is on the west side of Buena Vista Avenue a short distance south of its
intersection with Chestnut Street. It is in the La Presa section of Spring Valley, a primarily residential area
known as Dictionary Hill. The entire surrounding area is built out with residential development of varying
ages. The high concentration of residential properties in the immediate area benefits both retail and office
properties in the area.
The market for residential properties in the Spring Valley Area has been improving for the last several
years. The appraisers reviewed sales of single family residences in the subjects’ zip code from May 2017
to present as reported in the San Diego County Multiple Listing Service. Only sales of homes between
1,000 SF and 2,000 SF were included in the sample as that is the size range most prevalent in the area.
The sales were analyzed on the basis of dollars per square foot of living area in order to minimize the
effect of homes of different sizes. The data sample was slightly under 300 sales in size, sufficient to yield
credible results. Analysis of those sales indicated that single family residence selling prices have increased
at a rate of approximately 3.5% per year since the beginning of May 2917.
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PLAT MAP
Only the two lots being appraised are highlighted above.
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SITE DESCRIPTION
Location – The subject lots are located on the west side of Buena Vista Avenue approximately 260 feet
south of Chestnut Street in the La Presa section of the Spring Valley community of unincorporated San
Diego County.
Owner – Otay Municipal Water District
APN – Currently a portion of 579-364-17. We are appraising the subject lots under the hypothetical
condition that the owner has completed the necessary process with the San Diego County Assessor’s
Office to have individual Assessor Parcel Numbers assigned to the two subject lots.
Legal Description – The following legal description for the entire subject holding was extracted from a
Preliminary Title Report provided by the client. The subject properties are Lots 18 and 19 identified below.
Real property in the City of (unincorporated area), County of San Diego, State of California, described as
follows:
Lots 16, 17, 18 and 19 in Block 23 of East San Diego Villa Heights, according to Map Thereof No. 1317
filed in the Office of the Recorder of San Diego County.
Together with that portion of the alley adjoining said property on the west, vacated and abandoned by
Instruments Recorded November 13, 1980 as Instrument No. 80-382405 and 80-382406, both of Official
Records.
Access – The properties are accessible from either direction on Buena Vista Avenue.
Size and Shape – County Assessor’s data and other public records indicate that the two subject lots are
both 50’ x 127.5’, or 6,375 square feet in size. They are both rectangular in shape. Please refer to the plat
map.
Zoning and Land Use – Both lots are zoned RS, Residential Suburban, by the County of San Diego and
are in an area of 6,000 square foot minimum lot size. The County land use designation is VR-7.3, Village
Residential with a maximum density of 7.3 dwelling units per acre. Both lots are legal and conforming.
Topography – The lots are somewhat sloping with up banks on their west sides. There is sufficient level
area on each of them to permit development with a residence similar to those on surrounding sites.
Drainage – Based on our site inspection, the properties appear to have adequate drainage.
Development Status – The two subject lots are currently vacant.
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Utilities – All typical utilities are available and operating in the subject area.
Street Improvements – Buena Vista Avenue is a two lane asphalt paved residential street in the area of
the subjects. There are concrete curbs and gutters on both sides of the street but no sidewalks along the
subject frontage.
Easements/Encumbrances – The appraisers were provided a title report to review. The report identified
only two easements which encumber portions of the two subject lots, both for utilities and both at the
extreme western end of the lots. These easements are not considered to limit development of the subject
to its highest and best use.
Soil Conditions - No soils and geotechnical investigation report was provided by the client. Our site
inspection revealed no visible evidence of soils subsidence or other adverse soil conditions. It is assumed
as a limiting condition of this report that the load bearing capacity of the site is similar to other developed
properties in the vicinity and adequate to support any legal improvements that might be proposed for the
property.
Flood Hazard – Flood Insurance Rate Map 06073C1930G (map not printed), dated May 16, 2012,
indicates that the subject property is in White Zone X. White Zone X is identified as areas outside the 500
year flood plain.
Environmental Issues – Both subject lots are vacant, mapped residential lots surrounded by improved
residential properties. There are no known environmental issues.
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SUBJECT PHOTOGRAPHS
Lot 18 viewed from across Buena Vista Drive.
Lot 18 viewed from the fence line.
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SUBJECT PHOTOGRAPHS
Lot 19 viewed from across Buena Vista Drive.
Lot 19 viewed from the fence line.
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HENDRICKSON APPRAISAL COMPANY, INC. Real Estate Appraisers ● Consultants
SUBJECT PHOTOGRAPHS
Looking north on Buena Vista Drive. The subjects are to the left.
Looking south on Buena Vista Drive. The subjects are to the right.
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Property Data
Use History – The entire holding was formerly the site of a large water storage tank. Review of historic
aerial photos using Google Earth indicates that at some point between September 1996 and June 2002 the
tank was removed and the existing pump station was constructed. The tank had occupied portions of both
of the subject lots, but the lots appear to have been vacant since it was removed.
Sales History – Information provided by the client states that the four lot holding was acquired by the
current owner on December 31, 1959. There have been no known vesting changes since that date.
Property Taxes/Assessed Values
The subject lots are owned by a municipal water district and are not taxed.
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HIGHEST AND BEST USE
As used in this report, Highest and Best Use is defined as:
That reasonable and probable use which will support the highest present value as of the date of the
appraisal, and
That use from among reasonably probable and legal alternative uses, found to be physically possible,
appropriately supported, financially feasible, and which results in the highest land value.
There are two distinct analyses in the highest and best use process; the highest and best use analysis of the
site as if it were vacant, and the highest and best use analysis of the site as improved. Following is a brief
summary of the subject’s highest and best use as vacant and improved.
The determination of the highest and best use of a property either improved or vacant, must consider the
following four criteria. Is the potential use: (1) legally permissible, (2) physically possible, (3) financially
feasible, and (4) maximally productive. These criteria should be considered in the above order, as
qualification under the latter criteria would be irrelevant if a use is physically or legally prohibited.
As If Vacant:
The subject properties are two legal lots that make up the southern half of a single Assessor’s Parcel
comprising four identical legal lots. Per the Assessor Plat Map, each lot is 50’ x 127.5’, or 6,375 square
feet in size, and both are rectangular in shape offering good utility. They are interior parcels on the west
side of Buena Vista Avenue a short distance south of its intersection with Chestnut Street in the La Presa
area of Spring Valley. Both lots have somewhat sloping topography and are slightly above the grade of
Buena Vista Avenue. The entire area is zoned RS, Residential Suburban, by the County of San Diego and
are in an area requiring 6,000 square foot minimum lot sizes. The zoning is in conformance with the
Village Residential 7.3 land use designation. The lots are in a large, well established residential
subdivision in the La Presa portion of Spring Valley. The entire surrounding area comprises generally
older single family residences on 6,000 square foot minimum lots.
Developing each of the lots with a single family residence would be legally permissible, physically
possible, financially feasible, maximally productive and is considered to be the highest and best use of the
two subject properties.
As Improved:
The two subject lots are vacant.
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VALUATION OF SUBJECT PROPERTY
Typically when developing an opinion of the market value of a property, three approaches to value are
used - the Cost Approach, the Sales Comparison Approach and the Income Approach.
The Cost Approach is useful in valuing new or proposed improvements which represent the Highest and
Best Use of the site, or special use properties that are not frequently exchanged in the market. This
valuation method relates the value of the subject property to the cost of a similar site and the reproduction
cost of the improvements. However, the subject properties are vacant residential lots and the Cost
Approach is not relevant.
The Sales Comparison Approach compares the subject property with similar properties which have sold
recently. Comparison of the similarities and dissimilarities of comparable properties to the subject
provides an indication of value that is derived directly from the actions of buyers and sellers in the
marketplace. In this analysis, the Sales Comparison Approach will be used to develop an opinion of the
market value of the subject properties.
The Income Approach analyzes the economic characteristics of a property through its ability to produce
income. This approach generally involves Direct Capitalization of a property’s one year stabilized net
operating income using a market derived overall capitalization rate. As with the Cost Approach, the
subject properties are vacant lots and the Income Approach is not relevant.
The appraisers searched for recent sales, escrows and listings of similar properties in the subject area. Data
sources included the San Diego County Multiple Listing Service, public records, and conversations with
brokers active in the subject market. Detailed write-ups of each of the comparables used are contained in
the addendum to this appraisal report.
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SALES COMPARISON APPROACH
The Sales Comparison Approach is based on the principal of substitution, which implies that a prudent
buyer would pay no more to purchase a particular property than it would cost to obtain a comparable
substitute property. A common unit of comparison used in this approach for vacant residential lots is the
total selling price per lot. The Sales Comparison Approach is a typical method of analysis that a potential
investor or owner/user purchaser in a property of this type would use in the decision process.
The subject properties are vacant, conforming legal residential lots. They are both 6,375± square feet in
size. They are somewhat sloping lots with up banks at the back of each lot, but have ample developable
area to be improved with single family residences similar to many other lots in the immediate area.
The appraisers conducted a search for listings, pending sales, and recent sales of similar residential lots.
The market data research included the use of published sales information services, public records, and
interviews with buyers, sellers, and other real estate professionals active in the commercial retail segment
of the real estate market.
Our search focused on sales of vacant residential lots in the subject area. Since the subject area was built
out many years age, there were only limited recent sales of vacant lots in the vicinity. We located a total
of five sales considered suitable for developing an opinion of the market value of the subject properties.
All are located within approximately three miles of the subject, four are in Spring Valley and one is in
neighboring La Mesa. One sale occurred in May 2017, the other four in 2019. They bracket the subject
somewhat widely in selling price and physical characteristics and are considered to be the most reliable
available indicators of subject market value.
COMPARABILITY FACTORS
The following discussion identifies the comparability factors that were considered by the appraisers in the
valuation process of the subject property.
Market Conditions
There were insufficient sales of vacant land parcels in the subject area to do meaningful selling price trend
analysis. As an alternative, since land prices generally tend to follow trends in selling prices of improved
residential properties, we reviewed sales of single family homes in the subject zip code for the period from
May 2017 to present. We limited the search to homes built since 1975 and between 1,000 SF and 2,000
SF as these are considered most representative of the type of home expected to be constructed on the
subject properties. Nearly 300 sales were analyzed on a dollars per square foot basis in order to minimize
the effect of differing home sizes. The date range includes the recording dates of all five comparable sales.
Analysis of the data indicated that the trend in selling price increased approximately 6.95% for the two
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years of the analysis, or approximately 3.5% per year. These trends were discussed with brokers and other
market participants during confirmation of data used in this and other appraisal reports. While individual
opinions varied to some extent, the overall consensus of these individuals tends to support the results of
our sales data analysis.
Based on our analysis of improved residential sales reported by the San Diego County MLS, in
conjunction with numerous conversations with brokers, buyers and/or sellers involved with sales of
residential land properties, we have concluded that 3.5% per year, or 0.29% per month, is an appropriate
rate at which to adjust sales for differing market conditions as of the date of sale.
Location
The subject property is located in the La Presa area of Spring Valley. The subject property’s immediate
area located on Buena Vista Drive north of Apple Street is a long established residential neighborhood
with basic quality housing. Two of the sales are also in the La Presa area and are considered similar in
location to the subject. The other three are all considered superior in varying degrees to the subject in
terms of their location. Consideration was given to the comparables’ locations as they compare to the
subject property’s location.
Property Size
When considering properties of differing size on a per lot basis, larger lots are superior to smaller lots.
Four of the sale properties are larger than the subjects and are considered superior to the subject in that
regard.
Site Utility
The subject properties are rectangular in shape and somewhat sloping, considered to be average in site
utility. Two of the sales are considered similar in utility. The other three are considered inferior to the
subject in utility, two due to steep terrain and one due to a drainage ditch on the property.
View
Due to the topography in the area the subject property offers some view of the area and hills to the east.
Two of the sales are considered to have inferior view potential, one is generally similar, and two are
superior in varying degrees due to steep topography of the sites.
Access
The subject is accessible from either direction on Buena Vista Drive. Two of the subjects are accessible
only via a long, narrow easement road. The other three comparable sales are considered generally similar
to the subject in access.
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Zoning/Land Use
The subject properties have zoning and land use classifications intended for single family development.
Four of the sales are similar in this regard. The fifth is zoned for multiple residential use but could
accommodate a maximum of only two units, or one SFR.
Offsite Improvements
The subject street has partial offsites including concrete curbs and gutters, but no sidewalks at the subject
location. Three of the sales are on easement roads with no county offsite improvements. The other two
have partial offsites.
Development Potential/Status
The subject properties are vacant, individual residential lots with the potential for development with one
single family residence each. All five comparable sales are considered similar to the subjects in this regard.
The table on the following page summarizes the land sales, and the considerations and adjustments that
were made. A detailed discussion follows regarding the comparability of each sale to the subject with
respect to property rights, financing, conditions of sale, market conditions on the date of sale, geographic
location, site utility, view potential, access, zoning, offsites and development potential.
.
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SUBJECT SALE NO. 1 SALE NO. 2 SALE NO. 3 SALE NO. 4 SALE NO. 5
Property Location Buena Vista Avenue West of Gillespie Drive West of Gillespie Drive 8657 Golf Drive 9360 Hollyhock Road High Street
S of Chestnub Street South of Jamacha Road South of Jamacha Road at Waite Drive
Spring Valley Spring Valley (La Presa)Spring Valley (La Presa)Spring Valley Spring Valley (Casa de Oro)La Mesa
Owner/Seller Otay Water District Jackson Family Trust Jackson Family Trust M&M Clint Cable Deutsche Bank Socal Metro Holdings
Buyer N/A Aaron Leavitt Aaron Leavitt Christopher Welton Murphy/Pechacek Rehouse LLC
Assessor Parcel Number(s)Por 579-364-17 584-510-20 584-510-19 499-361-19 500-160-14 475-352-14
Recording Date 03/12/19 03/07/19 03/06/19 01/25/19 04/28/17
Document No.0088562 0081756 0080628 0028612 0192134
Land Area (SF)6,375 13,454 14,037 18,000 18,146 6,098
Site Utility (Shape & Topo)Rectangular/sloping Rectangular/level Rectangular/level Steep slope w/tiers Rectangular/gentle slope Steep slope
View Some distant hills None None Panoramic Some Area Good area to S and W
Zoning/Land Use RS/VR-7.3 RS/VR-7.3, SD County RS/VR-7.3, SD County RS/VR-2.9, SD County RS/VR-4.3, SD County R3/Multi Res, La Mesa
Minimum lot size 6,000 6,000 6,000 15,000 10,000 6,098
Access 1 Street Easement road Easement road 1 Street End of private road 1 Street
Offsites Curbs/gutters only.Partial on Gillespie Partial on Gillespie Paved road only Paved road only Partial offsites
Devel Status Vacant legal lot Pomegranite orchard Pomegranite orchard Vacant land Vacant land Vacant land
Devel Potential/Status 1 SFR 1 SFR 1 SFR 1 SFR 1 SFR 1 SFR or 2 Apartment
Proposed Use 1 SFR 1 SFR 1 SFR 1 SFR Not disclosed
Highest & Best Use SFR development.Residential Residential Residential Residential Residential
Comments
The subjects are two
adjacent, identical legal
lots which are currently
portions of APN 579-364-
17.
This is a generally
rectangular, essentially
level lot partially
improved with a
pomegranite orchard. Lot
cannot be split due to
narrow easement access
road.
This is a generally
rectangular, essentially
level lot improved with a
pomegranite orchard. Lot
cannot be split due to
narrow easement access
road.
This is a steeply sloping
residential lot in the La
Mesa Country Club section
of Spring Valley. Sold with
plans for a 3,300± SF house.
This is a generally
rectangular, sloping site at
the end of a private road.
There is no private road
maintenance agreement.
This is an irregular
shaped, steeply sloping lot
a short distance from SR-
94. Permitted uses include
1 SFR or 2 apartments.
Topo limits site utility.
Price $80,000 $50,000 $161,000 $155,000 $94,000
Conditions of Sale/Market:
Property Rights Fee Simple
Subtotal $80,000 $50,000 $161,000 $155,000 $94,000
Financing Cash Equivalent
Subtotal $80,000 $50,000 $161,000 $155,000 $94,000
Condition of Sale Market
Subtotal $80,000 $50,000 $161,000 $155,000 $94,000
Market Conditions Stable/Improving $0 $0 $0 $0 $0
Market Condition Adj. Price/SF $80,800 $50,500 $162,610 $156,550 $100,580
Location Spring Valley Similar Similar Superior Consid Superior Superior
Site Size (Ac)6,375 Superior Superior Superior Superior Similar
Site Utility (Shape & Topo)Rectangular/sloping Similar Consid Inferior Inferior Similar Inferior
View Some distant hills Inferior Inferior Consid Superior Similar Superior
Access 1 Street Inferior Inferior Similar Similar Similar
Zoning/Land Use RS/VR-7.3 Similar Similar Similar Similar Similar
Offsites Full Offsites Slgt Inferior Slgt Inferior Similar Slgt Inferior Similar
Devel Potential/Status SFR development.Similar Similar Superior Similar Similar
OVERALL COMPARABILITY Inferior Substantially Inferior Substantially Superior Substantially Superior Sim to Slgt Superior
COMPARABLE LAND SALES SUMMARY AND ANALYSIS
COMPARABILITY ANALYSIS
PHYSICAL CHARACTERISTICS
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Land Sale No. 1 W of Gillespie Drive S of Jamacha Road, Spring Valley, CA
This is the March 2019 sale of an approximately
13,454 square foot vacant residential zoned lot
located in the La Presa area of Spring Valley. The
selling price was $80,000. It was a cash to seller
transaction. It is a generally level, rectangular lot
situated at the west end of a narrow easement road
extending west from Gillespie Drive. It is accessible
only from the east on the easement road across three
other properties in the area. It is zoned RS
(Residential Suburban) by the County of San Diego
with a minimum lot size of 6,000 square feet. It has a Land Use classification of VR-7.3 (Village
Residential, 7.3 units per acre). The zoning and land use classifications suggest that this property could
be split into two legal lots, however, the confirming source stated that the County will not permit it to be
split because the easement access road is too narrow. As of the date of sale the southern half of this sale
was improved with a pomegranate grove. The buyer of this property reportedly plans to build an SFR.
This sale was adjusted slightly upward to $80,800 to account for differing market conditions as of the
date of sale.
This sale comparable is considered superior to the subject relative to its larger lot size. It is inferior to the
subject in terms of its lack of view amenity, its easement road access and slightly inferior as to offsite
improvements. It is considered generally similar to the subject in other respects including its La Presa
location, site utility, zoning and development potential. Overall, this comparable sale is considered
inferior to the subject and indicates a price greater than $80,800 for the subject property.
Land Sale No. 2 W of Gillespie Drive S of Jamacha Road, Spring Valley, CA
This is the March 2019 sale of an approximately
14,037 square foot vacant residential zoned lot
located in the La Presa area of Spring Valley. The
selling price was $50,000. It was a cash to seller
transaction. It is adjacent to Sale 1 above and was
purchased by the same buyer at approximately the
same time. The selling price of this property was
reduced by $30,000 due to anticipated remediation
costs of a drainage ditch which crosses the property.
The confirming source noted that, absent the ditch it
would have sold for $80,000. It is a generally level, rectangular lot situated at the west end of a narrow
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easement road extending west from Gillespie Drive. It is accessible only from the east on the easement
road across three other properties in the area. It is zoned RS (Residential Suburban) by the County of San
Diego with a minimum lot size of 6,000 square feet. It has a Land Use classification of VR-7.3 (Village
Residential, 7.3 units per acre). The zoning and land use classifications suggest that this property could
be split into two legal lots, however, the confirming source stated that the County will not permit it to be
split because the easement access road is too narrow. As of the date of sale this property was improved
with a pomegranate grove. The buyer reportedly plans to build an SFR. This sale was adjusted slightly
upward to $50,500 to account for differing market conditions as of the date of sale.
This sale comparable is considered superior to the subject relative to its larger lot size. It is considerably
inferior to the subject in terms of its site utility (remedial cost of curing the drainage ditch), inferior as to
lack of view amenity, its easement road access and slightly inferior as to offsite improvements. It is
considered generally similar to the subject in other respects including its La Presa location and zoning..
Overall, this comparable sale is considered substantially inferior to the subject and indicates a price
substantially more than $50,500 for the subject property.
Land Sale No. 3 8657 Golf Drive, Spring Valley, CA
This is the March 2019 sale of an approximately
18,000 square foot vacant residential zoned lot
located in the La Mesa Country Club neighborhood of
northern Spring Valley. The selling price was
$161,000 in a cash to seller transaction. The lot slopes
steeply upward from Golf Drive and has a level pad
area near the top of the site. It is generally rectangular
in shape. It is an interior lot which is accessible from
either direction on Golf Drive, a two lane, asphalt
paved road with asphalt curbs but no other offsites.
The property is zoned RS (Residential Suburban) by the County of San Diego with a minimum lot size
of 15,000 square feet. It has a Land Use designation of VR-2.9 (Village Residential, 2.9 dwelling units
per acre). The confirming source noted that the seller had some preliminary work toward development
and that water was in, sewer was connected and electricity and gas were present. He also noted that there
were plans available for an approximately 3,300 SF residence, but that the buyer opted not to use them.
This sale was adjusted slightly upward to $162,610 to account for differing market conditions as of the
date of sale.
This sale comparable is considered superior to the subject in terms of its location in northern Spring
Valley and its development status with utility connections. It is superior in overall lot size and
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considerably superior as a result of its panoramic view potential. It is inferior to the subject relative to its
steeply sloping site utility. It is considered generally similar to the subject in other respects including,
access, zoning and offsites. Overall, this sale is considered substantially superior to the subject and
indicates a subject value of substantially less than $162,610.
Land Sale No. 4 9360 Hollyhock Road, Spring Valley, CA
This is the January 2019 sale of an approximately
18,146 square foot vacant residential zoned lot
located in the Casa de Oro neighborhood of northern
Spring Valley. The selling price was $155,000 in a
cash to seller transaction. This was an REO sale that
was originally listed for $117,000, but the confirming
source stated that they received multiple offers for the
property and it eventually sold for the $155,000 noted
above. The broker indicated that $155,000 was
generally representative of its market value. The lot
slopes gently upward from Hollyhock Lane, a private road extending east from Hollyhock Road. It is
generally rectangular in shape. It is an interior lot which is accessible only from the west on Hollyhock
Lane, an unmaintained road with no road maintenance agreement between neighbors. The property is
zoned RS (Residential Suburban) by the County of San Diego with a minimum lot size of 10,000 square
feet. It has a Land Use designation of VR-4.3 (Village Residential, 4.3 dwelling units per acre). This sale
was adjusted slightly upward to $156,550 to account for differing market conditions as of the date of sale.
This sale comparable is considerably superior to the subject in terms of its location in the Casa de Oro
section of Spring Valley and slightly superior in overall lot size. It is slightly inferior to the subject relative
to its offsites. It is considered generally similar to the subject in other respects including site utility, view
potential, access and zoning. Overall, this sale is considered substantially superior to the subject and
indicates a subject value of substantially less than $156,550.
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Land Sale No. 5 High Street at Waite Drive, La Mesa, CA
This is the April 2017 sale of an approximately 6,098
square foot vacant residential zoned lot located at the
corner of High Street and Waite Drive in the City of
La Mesa. The selling price was $94,000 in a cash to
seller transaction. The lot slopes steeply upward from
High Street and is irregular in shape. There is an
approximately 3,700 square foot generally level pad
area at the east side of the property. It is a corner lot
but is accessible only from High Street, a two lane,
asphalt paved road with concrete curbs and gutters but
sidewalks only on one side of the street. The property is zoned R3 (Multiple Unit Residential) by the City
of La Mesa with a minimum net lot size of 2,420 square feet per dwelling unit. It has a Land Use
designation of Multi-Residential. Development standards would permit development of this property with
either single family or multi family improvements. However, given that substantial grading would be
required to provide the 4,840 net square feet needed for two multi-family units, it is considered more
likely that the property will eventually be improved with a single family dwelling. This sale was adjusted
upward to $100,580 to account for differing market conditions as of the date of sale.
This sale comparable is considered superior to the subject in terms of its location in La Mesa and superior
relative to its view potential. It is inferior to the subject relative to its steeply sloping site utility. It is
considered generally similar to the subject in other respects including site size, access, zoning, offsites
and development potential. Overall, this sale is considered similar to slightly superior to the subject and
indicates a subject value in the range of $100,580.
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The following table summarizes the comparability of the five comparable sales to the subject property,
from the most inferior to the most superior.
LAND SALE COMPARABLES
Comp # Address Sale Date Size (SF) Sale Price* Comparability
2 W of Gillespie Drive, Spring Valley 03/07/19 14,037 $50,500 Substantially Inferior
1 W of Gillespie Drive, Spring Valley 03/12/19 13,454 $80,800 Inferior
Subj Buena Vista Dr S of Chestnut, SV $100,000
5 High Street @ Waite Drive, La Mesa 04/28/17 6,098 $100,580 Similar to Slightly Superior
4 9360 Hollyhock Road, Casa de Oro 01/25/19 18,146 $156,550 Substantially Superior
3 8657 Golf Drive, Spring Valley 03/06/19 18,000 $162,610 Substantially Superior
* Market Conditions adjusted price per square foot
After consideration of economic, physical, and locational differences which have an influence on value,
the comparable sale properties bracket the subjects’ market value, albeit widely, due to a lack of similar
lot sales in the area. Comparables 1 and 5 were considered most similar and given greatest weight in our
analysis. These sales bracket the subject value in the range of approximately $80,800 to $100,580 with
Sale 5 requiring the fewest considerations for differing physical characteristics. Based on the bracketing
effect of Sales 1 and 5, with support from the other sales and discussions with knowledgeable sources in
the area, it is our opinion that the value of the subject properties is $100,000 per lot.
Indicated Value 2 Lots x $100,000/Lot = $200,000
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MARKET DATA ADDENDUM
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LAND SALES MAP
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Land Sale 1
Location: West of Gillespie Drive South of Jamacha Road, Spring Valley, CA.
APN: 584-510-20
Size & Shape: 13,454 square feet, rectangular in shape.
Topography: Generally level.
View: None.
Zoning: RS (Residential Suburban) San Diego County, 6,000 square foot minimum lots.
Utilities: Typical utilities are available in the area.
Access/Offsites: Accessible via an easement access road extending west from Gillespie Drive.
Improvements: None at the time of sale.
Sale Price: $80,000
Terms: Cash to seller.
Transaction: Document Number: 2019-0088562
Recording Date: March 12, 2019
Transfer Tax: $88.00, Full Value
Buyer: Aaron Leavitt
Seller: Jackson Family Trust
Confirmed by: Brian Turner, selling agent.
Comments: At the time of sale, the southern half of this property was used as a pomegranate
orchard and the northern half was vacant. Despite being large enough to be split into
two residential lots, the County will not permit the split because the easement access
road is too narrow. The buyer reportedly intends to construct a single family residence
on the lot. As of our inspection, no work had commenced.
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Land Sale 1
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Land Sale 2
Location: West of Gillespie Drive South of Jamacha Road, Spring Valley, CA.
APN: 584-510-19
Size & Shape: 14,037 square feet, rectangular in shape.
Topography: Generally level.
View: None.
Zoning: RS (Residential Suburban) San Diego County, 6,000 square foot minimum lots.
Utilities: Typical utilities are available in the area.
Access/Offsites: Accessible via an easement access road extending west from Gillespie Drive.
Improvements: None at the time of sale.
Sale Price: $50,000
Terms: Cash to seller.
Transaction: Document Number: 2019-0081756
Recording Date: March 7, 2019
Transfer Tax: $55.00, Full Value
Buyer: Aaron Leavitt
Seller: Jackson Family Trust
Confirmed by: Brian Turner, selling agent.
Comments: At the time of sale, this property was used as a pomegranate orchard. Despite being
large enough to be split into two residential lots, the County will not permit the split
because the easement access road is too narrow. This sale is adjacent to Sale 1 above.
Its selling price was discounted $30,000 to offset anticipated costs of remediating a
drainage ditch that crosses the property. The selling agent stated that, absent the ditch,
it would have sold for $80,000. The buyer reportedly intends to construct a single
family residence on the lot. As of our inspection, no work had commenced.
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Land Sale 2
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Land Sale 3
Location: 8657 Golf Drive, Spring Valley, CA
APN: 499-361-19
Size & Shape: Approximately 18,000 square feet, generally rectangular in shape.
Topography: Steeply sloping site with a generally level pad area at the top.
View: Panoramic view to north and west.
Zoning: RS (Residential Suburban), County of San Diego, 15,000 SF minimum lot size.
Utilities: Typical utilities are operating to the site.
Access/Offsites: This property is accessible from either direction on Golf Drive, a two lane, asphalt
paved road.
Improvements: None, the site was vacant as of the date of sale.
Sale Price: $161,000
Terms: Cash to seller.
Transaction: Document Number: 2019-0080628
Recording Date: March 6, 2019
Transfer Tax: $177.10, full value.
Buyer: Christopher Welton
Seller: Clint & Laurie Cable
Confirmed by: Adam Stone, selling agent.
Comments: This sale property is located in the La Mesa Country Club neighborhood of Spring
Valley. It is a steeply sloping site with a generally level pad area at the top. Since the
building pad area is at the top of the site, the property offers a sweeping view to the
north and west. According to the selling agent, the seller had completed some
preliminary development steps including utility connections. The buyer reportedly
intends to construct a single family residence on the property.
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Land Sale 3
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Land Sale 4
Location: 9360 Hollyhock Road, Spring Valley, CA
APN: 500-160-14
Size & Shape: Approximately 18,146 square feet, generally rectangular in shape.
Topography: Gently sloping.
Zoning: RS (Residential Suburban), County of San Diego, 10,000 SF minimum lot size.
Utilities: Typical utilities are available.
Access/Offsites: This property is accessible via Hollyhock Lane, an unmaintained private road with no
road maintenance agreement between neighbors.
Improvements: None, this property was vacant as of the date of sale.
Sale Price: $155,000
Terms: Cash to seller.
Transaction: Document Number: 2019-0028612
Recording Date: January 25, 2019
Transfer Tax: $170.50, full value.
Buyer: Patrick Murphy
Seller: Deutsche Bank
Confirmed by: Scott Varley, selling agent.
Comments: This was a previously developed property from which the improvements were
removed in early 2014. It is a gently sloping property situated at the end of a poorly
maintained private road extending generally east from Hollyhock Road. It was also
an REO sale, originally listed for $117,000, but the selling agent noted that they
received multiple offers which drove the price up to $155,000. The agent noted that
the final price was generally representative of his opinion of market value of the
property. The buyer reportedly intends to construct a residence on the site. As of our
inspection no work had commenced.
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Land Sale 4
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Land Sale 5
Location: High Street at Waite Drive, La Mesa, CA
APN: 475-352-14
Size & Shape: Approximately 6,098 square feet, irregular in shape.
Topography: Steeply sloping up from the street with a generally level pad area at the top.
Zoning: R3 (Multi Unit Residential), City of La Mesa.
Utilities: Typical utilities are available.
Access/Offsites: This property is at the corner of High Street and Waite Drive but is accessible only
from High Street.
Improvements: None, this property was vacant as of the date of sale.
Sale Price: $94,000
Terms: Cash to seller.
Transaction: Document Number: 2017-0192134
Recording Date: April 28, 2017
Transfer Tax: $103.40, full value.
Buyer: Rehouse LLC
Seller: Socal Metro Holdings LLC
Confirmed by: Public records.
Comments: This is a small, steeply sloping lot at the intersection of High Street and Waite Drive
in La Mesa. There is an approximately 3,700 square foot generally level pad area at
the top of the lot. The R3 zoning requires 2,420 net square feet per dwelling unit for
multiple units. Thus, significant grading would be required to develop two dwelling
units on the property. It is considered more likely that one single family residence will
be developed. We were unable to contact the buyer to determine his intentions for the
property.
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Land Sale 5
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TITLE REPORT
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GENERAL ADDENDA
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HENDRICKSON APPRAISAL COMPANY, INC.
Hendrickson Appraisal Company, Inc. is a midsized appraisal firm that was incorporated in 1986
to provide professional consultation on matters relating to valuation of real estate and real property.
The firm specializes in valuation of commercial, industrial, entitled and unentitled vacant land,
and subdivision property.
Appraisers within the firm provide valuation consultation and expert witness testimony relating to
several legal matters involving: eminent domain property acquisitions, estate matters, real property
misrepresentation matters and partnership disputes, bankruptcy and foreclosure matters, and
diminution of value matters involving construction defects, soils subsidence and hazardous waste
issues. In addition to court testimony, arbitration and mediation services are provided to facilitate
settlement on valuation issues, as appropriate.
The firm specializes in appraisal of office buildings, retail centers, industrial property, restaurants,
marinas, multi-use property, special use property, large entitled and unentitled vacant land
holdings, many of which involve sensitive habitat issues, and residential subdivision and golf
course oriented planned residential developments. Detailed sensitivity analysis, including
discounted cash flow analysis on income producing property (offices, retail and industrial) and
multi-phased residential subdivision cash flow analysis, is a specialty area of the firm.
In addition to valuation of property based upon their highest and best use as developed from market
analysis, Hendrickson Appraisal Company, Inc. provides consulting services relating to alternative
uses for various property, under differing use scenarios.
Following is a brief summary of the organization of the company. Ted G. Hendrickson, MAI, the
principal valuation expert within the firm has over 30 years of appraisal experience, primarily
oriented toward commercial and subdivision appraising. He has extensive expert witness
experience having testified many times in arbitration and court proceedings. Associate appraisers
in the company are either MAI designated or advanced candidates for the MAI designation and
are State of California Certified General appraisers. The average experience level of the firm's
staff appraisers is 15 years, with primary emphasis on appraisal of all types of commercial
property, large land holdings and residential subdivisions at various densities.
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TED G. HENDRICKSON, MAI PROFESSIONAL QUALIFICATIONS
Ted G. Hendrickson, MAI is the president and principal valuation expert of Hendrickson Appraisal
Company, Inc., a midsized appraisal firm specializing in valuation of commercial, industrial, large
vacant land holdings and land subdivision property. Mr. Hendrickson has over 30 years of
experience as a real estate appraiser and consultant, primarily specializing in valuation of
commercial property.
Mr. Hendrickson is a qualified expert witness, having given testimony on several occasions in
Superior Court and in the Federal Court system. Mr. Hendrickson has testified in several cases
involving: eminent domain property acquisitions, estate matters, real property misrepresentation
matters and partnership disputes, bankruptcy and foreclosure matters, and diminution of value
matters involving construction defects, soils subsidence and hazardous waste issues. Mr.
Hendrickson has also served as valuation expert and arbitrator in arbitration hearings involving
property valuation and lease negotiations with the Port of San Diego and in other public and private
corporate real estate matters.
Mr. Hendrickson's appraisal experience includes valuation of the following property types:
commercial, retail, office, industrial, multi-residential, special use property such as food
processing facilities, tidelands property including marinas, hotels and restaurants, vacant
unentitled land with sensitive habitat issues, and subdivision land with detailed highest and best
use analysis. He has extensive experience in valuing large office buildings and other income
producing property, as well as land subdivisions (residential and industrial) using discounted cash
flow sensitivity analysis.
Mr. Hendrickson holds the highest designation in the appraisal field, the MAI designation. He is
past President of the San Diego Chapter of the Appraisal Institute and has served on several
regional committees.
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QUALIFICATIONS
TED G. HENDRICKSON, MAI
APPRAISAL EXPERIENCE: 1986-Present: Hendrickson Appraisal Company, Inc. President; Real estate appraiser, reviewer, consultant, analyst, and expert witness Full range of Appraisal/Consulting services, including mediation and arbitration services Right of Way Eminent Domain Valuation Specialist 1984-1986: Independent Appraiser specializing in appraisal and feasibility analysis of commercial, industrial, offices, multi-phased subdivisions and income property. 1973-1983: Home Federal: 1973-1979: Appraiser Analyst specializing in appraisals of subdivisions, commercial, retail centers, office and industrial property. 1979-1983: Appraisal Dept. Manager, Vice President. Responsible for reviewing and appraising commercial, residential, and industrial property. 1970-1973: California Department of Transportation. Staff appraiser specializing in valuation of residential and commercial property for right of way eminent domain purposes. EDUCATION: Undergraduate and post graduate professional studies California State University, Northridge - B.S. degree in Real Estate Finance University of Southern California (Graduate School of Business) University of Washington (Graduate School of Business) Appraisal Institute Courses and Seminars: (Courses taken at various universities throughout the U.S.) ▪ Industrial Appraising ▪ Appraisal of Income Property ▪ Investment Analysis ▪ Capitalization Theory ▪ Litigation Testimony ▪ Skills of Expert Testimony ▪ Real Estate Risk and Analysis ▪ Discounted Cash Flow Analysis ▪ Valuation of Partial Interests ▪ Subdivision Analysis and Feasibility ▪ Analysis of Money Market Rates ▪ Standards of Professional Practice
▪ Valuation of Easements ▪ Impact of Hazardous Substances on Real Estate ▪ Highest and Best Use Analysis ▪ Market Land Use Analysis ▪ Financial Forecasting ▪ Environmental and Biological Issues ▪ Cost Analysis ▪ Master Planned Communities/Land Planning ▪ Mitigation Land Analysis ▪ Standards for Federal Lands Acquisitions (USFLA) ▪ Valuation of Lease Interests ▪ Eminent Domain Law PROFESSIONAL: Membership and Service MAI Designation (#6603) with the Appraisal Institute California Certified General Appraiser (AG004974) California Real Estate Broker’s License (#530471) Member of the International Right of Way Association (#1148112) Chairman and member of several Appraisal Institute committees Past President of the San Diego Chapter of the Appraisal Institute COURT EXPERIENCE: Qualified Expert Witness Testified in California State Superior Court and U.S. Federal Court Testified in Arbitration and Mediation Proceedings - government agencies and private corporations
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QUALIFICATIONS
EDWARD A. BEAVER
APPRAISAL EXPERIENCE:
1987-Present Associate Appraiser, Hendrickson Appraisal Company, Inc.
Residential: Appraisal of all types of residential properties ranging from senior citizen condominiums to
large custom estate properties, both existing and proposed. Appraisal of all types of residential properties for
public acquisition under eminent domain law including full and partial fee acquisitions, permanent and
temporary easement acquisitions and analysis of just compensation for severance damages and benefits.
Income property: Appraisal of large residential income properties, multi-phased planned industrial park
properties, vacant land intended for multi-unit residential properties, improved industrial properties,
commercial/retail properties, proposed residential subdivision properties and appraisal of leasehold interests.
Appraisal of complex commercial and residential income properties for public acquisition under eminent
domain law including full and partial fee acquisitions, permanent and temporary easement acquisitions and
analysis of just compensation for severance damages and benefits.
Experience includes giving sworn testimony during arbitration proceedings.
PROFESSIONAL:
Practicing Affiliate in the Appraisal Institute.
State of California Certified General Appraiser #AG009555.
EDUCATION:
Elmhurst College, Elmhurst, Illinois – B.S. degree in Mathematics.
National University, San Diego, California – MBA degree with emphasis in Computer Management.
Appraisal Institute Courses/Seminars
Basic Valuation Procedures Standards of Professional Practice A
Standards of Professional Practice B Capitalization Theory and Techniques A
Capitalization Theory and Techniques B Case Studies in Real Estate Valuation
Appraising from Blueprints and Specs Planning and Land Use
Apartment Valuations Appraisal Regulations of Federal Banking Agencies
OREA Laws and Regulations Applying Economic Forecasts
Environmental Risk and Analysis Property Profile of Operating Expenses
Master Planned Communities Easement Valuation
Expert Witness Testimony Leasehold Analysis
Eminent Domain Law Litigation Valuation
7 Hour National USPAP Update Uniform Appraisal Standards for Federal Land Acq.
RE Finance Statistics and Valuation Modeling
Operating Expense Seminar Supporting Capitalization Rates
Appraisal Applications of Regression Analysis Stats and Graphs 1
Review Theory – General
EXHIBIT C
Two Vacant Residential Lots
Lot 18 ±6,375 SF | $125,000
Lot 19 ±6,375 SF | $125,000
Both Lots ± 12,750 SF | $220,000
Option to Purchase Together or Separate
Vince Provenzano
President of Brokerage
Vince@PacificCoastCommercial.com
Lic. 00780182
(619) 469-3600 | 10721 Treena St., Ste 200 | San Diego, CA 92131 | www.PacificCoastCommercial.com | Lic. 01209930
Tyler McKee
Sales & Leasing Associate
Tyler@PacificCoastCommercial.com
Lic. 02082617
The information contained herein has been given to us by the owner of the property or other sources we deem reliable, we have no reason to doubt its accuracy, but we do not guarantee it. All information including zoning and use should be verified prior to purchase.
FOR SALE
Property Overview
Development Opportunity
Two +/- 6,375 SF Vacant Residential Lots
Parcel Size: +/- 12,750 SF Lot
APN # 579-364-17-00
Sale Price: $220,000 ($125,000 Per Lot)
• Situated in Spring Valley
• Zoned: RS, Residential Suburban, County of San Diego
• Land Use: VR-7.3, Village Residential, 7.3 Dwelling Units Per Acre
• Minimum Lot Size is 6,000 SF
EXISTING LAYOUT
Immediate Access to Hwy 125
with Easy Access to Hwy 54, & 94
Heavily Populated Suburban
Area Covering Approx. 11 Miles
Property Offers Views of the Area &
Hills to the East with Some Lake Views
Average Household Income:
$86,139 within a 5 Mile Radius (2019)
Information Source: CoStar
The predominant land use in the area is single family
residential, but since the 1970’s denser housing areas
have been developed. The market for residential
properties in the Spring Valley Area has been improving
for the last several years. The high concentration of
residential properties has benefited both retail and office
properties.
Public transportation is provided by the Metropolitan
Transit System which has several bus routes serving the
community.
354,361 full time population 74,958 day time population 365,403 population growth (2024)
$86,139 avg. household income
3.00 avg. household size
68,339 owner occupied population
9,026 businesses
4 public parks
* demographics source: costar, based upon a 5 mile radius
48,084 renter occupied population
Spring Valley | Market Snapshot
SURROUNDING AREA
AERIAL
19,565 VPD
JAMACHA ROAD & COUSHATTA LANE
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: January 8, 2020
SUBMITTED BY: Jose Martinez, Assistant
Chief of Water Operations
PROJECT:
P2282
DIV. NO. All
APPROVED BY:
Pedro Porras, Chief Water Operations
Mark Watton, General Manager
SUBJECT: APPROVAL TO PURCHASE ONE (1) CLASS 5 TRUCK WITH UTILITY BODY AND
FORTY-FIVE (45) FOOT PERSONAL BUCKET LIFT
GENERAL MANAGER’S RECOMMENDATION:
That the Board authorize the General Manager to issue a purchase
order to Altec Industries in the amount not-to-exceed $122,112.40
for the purchase of one (1) Class 5 Ford F-550 truck with utility
body and Altec AT40G forty-five (45) foot personal bucket lift.
COMMITTEE ACTION:
See Attachment “A.”
PURPOSE:
To obtain Board authorization to purchase one (1) Class 5 Ford F-
550 truck with utility body and Altec AT40G forty-five (45) foot
personal bucket lift.
ANALYSIS:
Included in the approved FY20 budget, as Item 9 under Capital
Purchases, is one (1) Class 5 Ford F-550 truck with utility body
and Altec AT40G forty-five (45) foot personal bucket lift (Class
5 bucket truck). This purchase is designed to operate as a personal
bucket lift/aerial platform for staff to perform maintenance and
repairs to pole and building lighting, tanks mounted SCADA
AGENDA ITEM 22c
communication equipment, and tank repairs and maintenance
throughout the District’s pump stations and reservoir sites.
The purchase of the Class 5 bucket truck will replace the following
vehicle, equipment and trailer:
• Unit 136, 2002 Sterling crew truck with 70,5450 miles;
• Unit 3333, 2002 Ingersol Rand Compressor with 1151 hours;
• Unit 4986, 2011 Haloutte Biljax 55XA Boomlift;
• Unit 4956, 2010 Carson HD192 flatbed trailer; and,
• Unit 3018, 1997 Miller Welder/Generator
The units listed above will be declared surplus and sold at
auction.
This purchase will be made in accordance with the District’s
Purchasing Manual Section 6.2.3 Cooperative/Joint Purchases
through Sourcewell (formerly known as National Joint Power
Alliance) contract with Altec Industries which was competitively
awarded. Sourcewell is a service cooperative government agency
that performs cooperative purchasing on behalf of its member
agencies. A quote was received for $122,112.40 from Altec
Industries for one (1) Class 5 truck with utility body and AT40G
forty-five (45) foot personal bucket lift, including all taxes,
delivery, testing, and training.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
Projected purchase budget for the one (1) Class 5 bucket truck is
$122,112.40, which will be charged against the Vehicle Capital
Purchases CIP P2282. The total cost in this account will not exceed
budgeted funding.
The total FY20 project budget for the CIP P2282 Vehicle Capital
Purchases is $439,000.00. Existing expenditures and current
encumbrances for the CIP, including the one (1) Class 5 bucket
truck, are $404,460.00.
Based on the Utility Service Manager’s evaluation, the CIP P2282
budget is sufficient to complete the budgeted purchase.
The Finance Department has determined that 100 percent of the funds
are available in the replacement fund.
Expenditure Summary:
CIP P2282 FY20 Vehicle Capital
Purchases Budget $439,000.00
Proposed – One (1) Class 5 Ford F-550
truck with utility body and Altec AT40G
forty-five (45) foot personal bucket
lift
$122,112.40
Purchased – One (1) F-450 cab and
chassis
$56,056.86
Purchased – One (1) Ford F-250 truck
with utility body
$39,873.02
Purchased - Two (2) Ford F-150 trucks
and one (1) Ford F-550 flatbed truck
$127,424.06
Purchased - Two (2) Toyota Tacoma
pickups $58,993.66
Total Projected CIP P2282 FY20
Under Budget: $34,540.00
STRATEGIC GOAL:
Operate the system to meet demand twenty-four (24) hours a day,
seven (7) days a week.
LEGAL IMPACT:
None.
Attachments: Attachment A - Committee Action
Attachment B – Photo of Class 5 Bucket Truck
ATTACHMENT A
SUBJECT/PROJECT:
APPROVAL TO PURCHASE ONE (1) CLASS 5 TRUCK WITH UTILITY BODY
AND FORTY-FIVE (45) FOOT BUCKET PERSONAL LIFT
COMMITTEE ACTION:
The Finance and Administration Committee reviewed this item at a
meeting held on December 9, 2019 and the following comments were made:
• Staff is recommending that the Board authorize the issuance of a
purchase order to Altec Industries in an amount not-to-exceed
$122,112.40 for the purchase of one (1) Class 5 Ford F-550 truck
with utility body and Altec AT40G forty-five (45) foot personal
bucket lift.
• Staff reviewed information in the staff report.
• Staff indicated that the current lift system requires two (2)
personnel to operate and, thus, impacts two (2) employees’
scheduled work when it is needed at one of the District’s
facilities as it must be towed (the lift is mounted on a
trailer), delivered and unloaded. By replacing the current
aerial platform/lift, it would streamline operations as the
proposed Class 5 Ford 5-550 utility truck with the Altec AT40G
lifting device requires only one (1) person to transport the
truck and operate the bucket.
• In response to an inquiry from the Committee, staff stated that
the 45-foot lift is high enough to cover all the District’s
facilities except for one site. This site exceeds the District’s
current lifting device as well, however, the District already
budgets for a large lifting device for this site and can have
staff climb the tank as needed.
Upon completion of the discussion, the committee supported staff’s
recommendation and presentation to the full board on the consent
calendar.
ATTACHMENT B
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: January 8, 2020
SUBMITTED BY: Marissa Dychitan, Sr Accountant PROJECT: DIV. NO.All
APPROVED BY: Eid Fakhouri, Finance Manager
Kevin Koeppen, Assistant Chief Financial Officer
Joseph R. Beachem, Chief Financial Officer
Mark Watton, General Manager
SUBJECT: Appointment of Auditor for Fiscal Year Ending June 30, 2020
GENERAL MANAGER’S RECOMMENDATION:
That the Board authorize the General Manager to sign the engagement
letters from the auditing firm of Teaman, Ramirez & Smith, Inc., to
contract for audit services for fiscal year ending June 30, 2020.
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
The District is required to retain the services of an independent
accounting firm to perform an audit of the District’s financial
records each year.
ANALYSIS:
At the Board meeting on November 7, 2018, the Board approved
extending the District’s contract for auditing services with Teaman,
Ramirez & Smith, Inc. for one year, plus an optional second year,
subject to Board review and approval.
Staff is recommending the Board approve the appointment of Teaman,
Ramirez & Smith, Inc. as the District’s auditors for the optional
second year, which will be the FY 2020 audit. This recommendation is
based on their staff’s knowledge of the District’s operations and
finances, their technical qualifications, and their performance as
the District’s auditors during the previous six (6) fiscal years.
AGENDA ITEM 23a
As part of the 2018 extension and optional year, the District
requested that the partner in charge of the audit be rotated to
another partner of the firm to provide for a fresh perspective on the
District’s audit. To comply with the District’s request, Mr. Joshua
Calhoun replaced Mr. Richard Teaman as the partner in charge of the
District’s FY 2019 audit and Mr. Calhoun will remain as the partner
in charge for the FY 2020 audit.
The audit will consist of four major components: 1) Standard audit
services, to provide an audit opinion on the District’s financial
statements; 2) Agreed upon procedures related to the District’s
Investment Policy procedures, to issue a report on staff’s compliance
with District policy; 3) A State Controllers Report, required by the
State of California; and 4) Assistance in preparation of the
District’s Comprehensive Annual Financial Report (CAFR).
The following is a tentative planning schedule for the major
activities involved in completing the FY 2020 financial audit:
➢ May-2020: Pre-audit fieldwork (3–4 days).
➢ Aug-2020: Year-end audit fieldwork (4–5 days).
➢ Nov-2020: Board presentation of the audited financial statements.
➢ Dec-2020: CAFR submission to Government Finance Officers
Association (GFOA).
FISCAL IMPACT:
The fee for auditing services for the fiscal year ending June 30,
2020, will be $29,500. This is an increase of $500 over the prior
year’s fee.
STRATEGIC GOAL:
The District ensures its continued financial health through long-term
financial planning, formalized financial policies, enhanced budget
controls, fair pricing, debt planning, and improved financial
reporting.
LEGAL IMPACT:
Required by law.
Attachments: A) Committee Action Form
B) Audit Engagement Letter
C) State Controllers Report Engagement Letter
D) Agreed Upon Procedures Engagement Letter
ATTACHMENT A
SUBJECT/PROJECT:
Appointment of Auditor for Fiscal Year Ending June 30, 2020
COMMITTEE ACTION:
The Finance and Administration Committee reviewed this item at a
meeting held on December 9, 2019 and the following comments were made:
• Staff is recommending that the Board approve an engagement letter
with the auditing firm of Teaman, Ramirez & Smith, Inc. to
contract for auditing services for fiscal year ending June 30,
2020.
• Staff reviewed information in the staff report.
• Staff introduced Mr. Joshua Calhoun, partner at Teaman Ramirez
and Smith, Inc. and partner in charge of the District’s audit for
the past and upcoming fiscal year (fiscal year 2020). He stated
that his firm will continue to provide the same audit services
and the agreed upon procedures related to the District’s
Investment Policy. He also noted that Mr. Rick Gallo will
continue as the Audit Manager and that there were no new GASB
Standards to be implemented in fiscal year 2020. Mr. Calhoun
further stated that his firm’s fee is increasing $500 for fiscal
year 2020 services for a total fee of $29,500.
• It was indicated that the board and staff continues to be happy
with the services provided by Teaman, Ramirez & Smith, Inc.
Upon completion of the discussion, the committee supported staff’s
recommendation and presentation to the full board as an action item.
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Richard A. Teaman, CPA David M. Ramirez, CPA Javier H. Carrillo, CPA Bryan W͘Daugherty, CPA Joshua :͘Calhoun, CPA
4201 Brockton AveŶƵĞ Suite 100Riverside CA 92501 951.274.9500d > 951.274.7828 FAX www.trscpas.com
ATTACHMENT B
B-1
opinions. We will issue a written report upon completion of our audit of the District’s financial statements. Our
report will be addressed to the Board of Directors of the District. We cannot provide assurance that unmodified
opinions will be expressed. Circumstances may arise in which it is necessary for us to modify our opinions or add
emphasis-of-matter or other-matter paragraphs. If our opinions on the financial statements are other than
unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the
audit or are unable to form or have not formed opinions, we may decline to express opinions or issue reports, or
may withdraw from this engagement.
We will also provide a report (that does not include an opinion) on internal control related to the financial
statements and compliance with the provisions of laws, regulations, contracts, and grant agreements,
noncompliance with which could have a material effect on the financial statements as required by Government
Auditing Standards. The report on internal control and on compliance and other matters will include a paragraph
that states (1) that the purpose of the report is solely to describe the scope of testing of internal control and
compliance, and the results of that testing, and not to provide an opinion on the effectiveness of the District’s
internal control on compliance, and (2) that the report is an integral part of an audit performed in accordance with
Government Auditing Standards in considering the District’s internal control and compliance. The paragraph will
also state that the report is not suitable for any other purpose. If during our audit we become aware that the
District is subject to an audit requirement that is not encompassed in the terms of this engagement, we will
communicate to management and those charged with governance that an audit in accordance with U.S. generally
accepted auditing standards and the standards for financial audits contained in Government Auditing Standards
may not satisfy the relevant legal, regulatory, or contractual requirements.
Audit Procedures - General
An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial
statements; therefore, our audit will involve judgment about the number of transactions to be examined and the
areas to be tested. An audit also includes evaluating the appropriateness of accounting policies used and the
reasonableness of significant accounting estimates made by management, as well as evaluating the overall
presentation of the financial statements. We will plan and perform the audit to obtain reasonable rather than
absolute assurance about whether the financial statements are free of material misstatement, whether from (1)
errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental
regulations that are attributable to the District or to acts by management or employees acting on behalf of the
District. Because the determination of abuse is subjective, Government Auditing Standards do not expect auditors
to provide reasonable assurance of detecting abuse.
Because of the inherent limitations of an audit, combined with the inherent limitations of internal control, and
because we will not perform a detailed examination of all transactions, there is a risk that material misstatements
may exist and not be detected by us, even though the audit is properly planned and performed in accordance with
U.S. generally accepted auditing standards and Government Auditing Standards. In addition, an audit is not
designed to detect immaterial misstatements or violations of laws or governmental regulations that do not have a
direct and material effect on the financial statements. However, we will inform the appropriate level of
management of any material errors or any fraudulent financial reporting or misappropriation of assets that come to
our attention. We will also inform the appropriate level of management of any violations of laws or governmental
regulations that come to our attention, unless clearly inconsequential, and of any material abuse that comes to our
attention. Our responsibility as auditor is limited to the period covered by our audit and does not extend to later
periods for which we are not engaged as auditors.
B-1
Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts,
and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain
other assets and liabilities by correspondence with selected individuals, funding sources, creditors, and financial
institutions. We will request written representations from your attorneys as part of the engagement, and they may
bill you for responding to this inquiry. At the conclusion of our audit, we will require certain written
representations from you about your responsibilities for the financial statements; compliance with laws,
regulations, contracts, and grant agreements; and other responsibilities required by generally accepted auditing
standards.
Audit Procedures - Internal Controls
Our audit will include obtaining an understanding of the District and its environment, including internal control
sufficient to assess the risks of material misstatement of the financial statements and to design the nature, timing,
and extent of further audit procedures. Tests of controls may be performed to test the effectiveness of certain
controls that we consider relevant to preventing and detecting errors and fraud that are material to the financial
statements and to preventing and detecting misstatements resulting from illegal acts and other noncompliance
matters that have a direct and material effect on the financial statements. Our tests, if performed, will be less in
scope than would be necessary to render an opinion on internal control and, accordingly, no opinion will be
expressed in our report on internal control issued pursuant to Government Auditing Standards.
An audit is not designed to provide assurance on internal control or to identify significant deficiencies or material
weaknesses. Accordingly, we will express no such opinion. However, during the audit, we will communicate to
management and those charged with governance internal control related matters that are required to be
communicated under AICPA professional standards and Government Auditing Standards.
Audit Procedures - Compliance
As part of obtaining reasonable assurance about whether the financial statements are free of material
misstatement, we will perform tests of the District’s compliance with the provisions of applicable laws,
regulations, contracts, agreements, and grants. However, the objective of our audit will not be to provide an
opinion on overall compliance and we will not express such an opinion in our report on compliance issued
pursuant to Government Auditing Standards.
Other Services
We will also assist in preparing the financial statements and related notes of the District in conformity with U.S.
generally accepted accounting principles, prepare the State Controllers Report (see separate engagement letter) in
conformity of the requirements of the California State Controller’s Office, and perform agreed-upon procedures
on the investments of the District in conformity with the District’s investment policy based on information
provided by you. These nonaudit services do not constitute an audit under Government Auditing Standards and
such services will not be conducted in accordance with Government Auditing Standards. We will perform the
services in accordance with applicable professional standards. The other services are limited to the financial
statement, State Controllers Report and investments agreed-upon procedures services previously defined. We, in
our sole professional judgment, reserve the right to refuse to perform any procedure or take any action that could
be construed as assuming management responsibilities.
B-1
Management Responsibilities
Management is responsible for designing, implementing, establishing and maintaining effective internal controls,
relevant to the preparation and fair presentation of the financial statements that are free from material
misstatement, whether due to fraud or error, and for evaluating and monitoring ongoing activities, to help ensure
that appropriate goals and objectives are met; following laws and regulations; and ensuring that management and
financial information is reliable and properly reported. Management is also responsible for implementing systems
designed to achieve compliance with applicable laws, regulations, contracts, and grant agreements. You are also
responsible for the selection and application of accounting principles, for the preparation and fair presentation of
the financial statements and all accompanying information in conformity with U.S. generally accepted accounting
principles, and for compliance with applicable laws and regulations and the provisions of contracts and grant
agreements.
Management is also responsible for making all financial records and related information available to us and for
the accuracy and completeness of that information. You are also responsible for providing us with (1) access to all
information of which you are aware that is relevant to the preparation and fair presentation of the financial
statements, (2) additional information that we may request for the purpose of the audit, and (3) unrestricted access
to persons within the government from whom we determine it necessary to obtain audit evidence.
Your responsibilities include adjusting the financial statements to correct material misstatement and for
confirming to us in the written representation letter that the effects of any uncorrected misstatements aggregated
by us during the current engagement and pertaining to the latest period presented are immaterial, both individually
and in the aggregate, to the financial statements taken as a whole.
You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and
for informing us about all known or suspected fraud affecting the District involving (1) management, (2)
employees who have significant roles in internal control, and (3) others where the fraud or illegal acts could have
a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any
allegations of fraud or suspected fraud affecting the District received in communications from employees, former
employees, grantors, regulators, or others. In addition, you are responsible for identifying and ensuring that the
District complies with applicable laws, regulations, contracts, agreements, and grants for taking timely and
appropriate steps to remedy any fraud and noncompliance with provisions of laws, regulations, contracts or grant
agreements, or abuse that we report.
You are responsible for the preparation of the supplementary information, which we have been engaged to report
on, in conformity with U.S. generally accepted accounting principles. You agree to include our report on the
supplementary information in any document that contains and indicates that we have reported on the
supplementary information. You also agree to include the audited financial statements with any presentation of
the supplementary information that includes our report thereon or make the audited financial statements readily
available to users of the supplementary information no later than the date the supplementary information is issued
with our report thereon. Your responsibilities include acknowledging to us in the written representation letter that
(1)you are responsible for presentation of the supplementary information in accordance with GAAP; (2) you
believe the supplementary information, including its form and content, is fairly presented in accordance with
GAAP; (3) the methods of measurement or presentation have not changed from those used in the prior period or if
they have changed the reasons for such changes; and (4) you have disclosed to us any significant assumptions or
interpretations underlying the measurement or presentation of the supplementary information.
B-1
Management is responsible for establishing and maintaining a process for tracking the status of audit findings and
recommendations. Management is also responsible for identifying and providing report copies of previous
financial audits, attestation engagements, performance audits or other studies related to the objectives discussed in
the Audit Objectives section of this letter. This responsibility includes relaying to us corrective actions taken to
address significant findings and recommendations resulting from those audits, attestation engagements,
performance audits, or other studies. You are also responsible for providing management’s views on our current
findings, conclusions, and recommendations, as well as your planned corrective actions, for the report, and for the
timing and format for providing that information.
You agree to assume all management responsibilities relating to the financial statements and related notes and any
other nonaudit services we provide. You will be required to acknowledge in the management representation letter
our assistance with preparation of the financial statements and related notes, preparation of the State Controllers
Report, and investments agreed-upon procedures and that you have reviewed and approved the financial
statements and related notes, State Controllers Report, and investments agreed-upon procedures prior to their
issuance and have accepted responsibility for them. Further, you agree to oversee the nonaudit services by
designating an individual, preferably from senior management, with suitable skill, knowledge, or experience;
evaluate the adequacy and results of those services; and accept responsibility for them.
With regard to the electronic dissemination of audited financial statements, including financial statements
published electronically on your website, you understand that electronic sites are a means to distribute
information and, therefore, we are not required to read the information contained in these sites or to consider the
consistency of other information in the electronic site with the original document.
Engagement Administration, Fees, and Other
We understand that your employees will prepare all cash or other confirmations we request and will locate any
documents selected by us for testing.
We will provide copies of our reports to the District; however, management is responsible for distribution of the
reports and the financial statements. Unless restricted by law or regulation, or containing privileged and
confidential information, copies of our reports are to be made available for public inspection.
The audit documentation for this engagement is the property of Teaman, Ramirez & Smith, Inc. and constitutes
confidential information. However, subject to applicable laws and regulations, we may be requested to make
certain audit documentation available to grantor agencies or their designee, a federal agency providing direct or
indirect funding, or the U.S. Government Accountability Office for purpose of a quality review of the audit, to
resolve audit findings, or to carry out oversight responsibilities. We will notify you of any such request. If
requested, access to such audit documentation will be provided under the supervision of our firm. Furthermore,
upon request, we may provide copies of selected audit documentation to the aforementioned parties. These parties
may intend, or decide, to distribute the copies or information contained therein to others, including other
governmental agencies. In such cases, Teaman, Ramirez & Smith, Inc. is not responsible for the distribution of
the copies or information contained therein.
The audit documentation for this engagement will be retained for a minimum of five years after the report release
date or for any additional period requested by a grantor or federal agency. If we are aware that a federal awarding
agency or auditee is contesting an audit finding, we will contact the party(ies) contesting the audit finding for
guidance prior to destroying the audit documentation.
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Richard A. Teaman, CPA David M. Ramirez, CPA Javier H. Carrillo, CPA Bryan W͘Daugherty, CPA Joshua :͘Calhoun, CPA
4201 Brockton AveŶƵĞ Suite 100Riverside CA 92501 951.274.9500d > 951.274.7828 FAX www.trscpas.com
We, in our sole professional judgment, reserve the right to refuse to perform any procedure or take any action that could be
construed as assuming management responsibilities since performing those procedures or taking such action would impair our
independence.
Your Responsibilities
The engagement to be performed is conducted on the basis that you acknowledge and understand that our role is to assist you
in the preparation of the State Controller’s Report in accordance with the format prescribed by the California State Controller
and accounting principles generally accepted in the United States of America and assist you in the presentation of the State
Controller’s Report in accordance with the format prescribed by the California State Controller and accounting principles
generally accepted in the United States of America. You have the following overall responsibilities that are fundamental to
our undertaking the engagement in accordance with SSARS:
1)The selection of the format prescribed by the California State Controller and accounting principles generally accepted in
the United States of America as the financial reporting framework to be applied in the preparation of the State
Controller’s Report.
2)The preparation and fair presentation of the State Controller’s Report in accordance with the format prescribed by the
California State Controller and the accounting principles generally accepted in the United States of America.
3)The design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of the
State Controller’s Reports that are free from material misstatements, whether due to fraud or error.
4)The prevention and detection of fraud.
5)To ensure that the District complies with the laws and regulations applicable to its activities.
6)The accuracy and completeness of the records, documents, explanations, and other information, including significant
judgments, you provide to us for the engagement.
7)To provide us with—
access to all information of which you are aware that is relevant to the fair presentation of the State Controller’s
Report and supplementary information, such as records, documentation, and other matters.
additional information that we may request from you for the purpose of the compilation engagement.
unrestricted access to persons within the District of whom we determine it necessary to make inquiries.
You are also responsible for all management decisions and responsibilities and for designating an individual with suitable
skills, knowledge, and experience to oversee our services and the preparation of your State Controller’s Report. You are
responsible for evaluating the adequacy and results of the services performed and accepting responsibility for such services.
Our Report
As part of our engagement, we will issue a report that will state that we did not audit or review the State Controller’s Report
and that, accordingly, we do not express an opinion, a conclusion, nor provide any assurance on them. There may be
circumstances in which the report differs from the expected form and content. If, for any reason, we are unable to complete
the compilation of your State Controller’s Report, we will not issue a report on such prescribed forms as a result of this
engagement.
Our report will disclose that the State Controller’s Report is presented in a prescribed form in accordance with the
requirements of the California State Controller and is not intended to be a presentation in accordance with accounting
principles generally accepted in the United States of America.
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Richard A. Teaman, CPA David M. Ramirez, CPA Javier H. Carrillo, CPA Bryan W͘Daugherty, CPA Joshua :͘Calhoun, CPA
4201 Brockton AveŶƵĞ Suite 100Riverside CA 92501 951.274.9500d > 951.274.7828 FAX www.trscpas.com
At the conclusion of our engagement, we will require certain written representations in the form of a representation letter
from management that, among other things, will confirm management's responsibility for the investments of the District
in accordance with generally accepted accounting principles and the District's investment policy.
Joshua Calhoun is the engagement partner and is responsible for supervising the engagement and signing the report or
authorizing another individual to sign it.
Our fees for these services will be $1,800 and is included in the fee quoted in the engagement letter to conduct the June
30, 2020 financial audit of the District dated November 13, 2019. The fee is based on anticipated cooperation your
personnel and the assumption that unexpected circumstances will not be encountered during the engagement. If
significant additional time is necessary, we will discuss it with you and arrive at a new fee before we incur the additional
costs.
We appreciate the opportunity to assist you and believe this letter accurately summarizes the significant teims of our
engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described
in this letter, please sign the enclosed copy and return it to us. If the need for additional services arises, or the procedures
need to be modified, our agreement with you will need to be revised. It is customary for us to enumerate these revisions in
an addendum to this letter. If additional specified parties of the report are added, we will require that they acknowledge in
writing their responsibility for the sufficiency of procedures.
Very truly yours,
TEAMAN, RAMIREZ & SMITH, INC.
Joshua J. Calhoun
Certified Public Accountant
RESPONSE:
This letter correctly sets forth the understanding of the Otay Water District.
Management Signature:__________________________________
Name and Title:
Date:
Governance Signature:
Name and
Otay Water District Agreed-Upon Procedures
Investments
1.Obtain a copy of the District’s investment policy and determine that it is in effect for the fiscal
year ended June 30, 2020.
2.Select 4 investments held at year end and determine if they are allowable investments under
the District’s Investment Policy.
3.For the four investments selected in #2 above, determine if they are held by a third party
custodian designated by the District.
4.Confirm the part or original investment amount and market value of the four investments
selected above with the custodian or issuer of the investments.
5.Select two investment earnings transactions that took place during the year and recomputed the
earnings to determine if they proper amount was received.
6.Trace amounts received for transactions selected at #5 above into the District’s bank accounts.
7.Select five investment transactions (buy, sell, trade, or maturity) occurring during the year
under review and determine that the transactions are permissible under the District’s
investment policy.
8.Review supporting documentation for the five investments selected at #7 above to determine if
the transactions were appropriately recorded in the District’s general ledger.
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: January 8, 2020
SUBMITTED BY: Michael Kerr
Information Technology Manager
PROJECT: Various DIV. NO. ALL
APPROVED BY: Adolfo Segura, Chief of Administrative Services
Mark Watton, General Manager
SUBJECT: AUTHORIZE THE GENERAL MANAGER TO AWARD A CONTRACT TO WESTERN AV
FOR THE DISTRICT’S BOARD ROOM AUDIO-VISUAL (AV) UPGRADE PROJECT
IN AN AMOUNT NOT-TO-EXCEED $153,142.34
GENERAL MANAGER’S RECOMMENDATION:
That the Board authorize the General Manager to award a contract to
Western AV for the District’s Board Room Audio-Visual (AV) Upgrade
Project (CIP #2659) in an amount not-to-exceed $153,142.34.
COMMITTEE ACTION:
Please see “Attachment A”.
PURPOSE:
To obtain authorization for the General Manager to award a contract to
Western AV to purchase and replace legacy Board Room AV equipment. The
scope of work includes a new sound processing system, an electronic
voting system, new audio streaming, and a touch-screen wireless control
system. Additional components include new projectors and video wall
projection screens for digital enhancements during Board and committee
meetings.
ANALYSIS:
The Board Room’s existing AV system is approximately 17 years old and
incorporates end-of-life technology. Where possible, parts of the
system have been replaced; however, due to the age of the equipment and
wiring, many older parts are no longer compatible with the current AV
system configuration. In addition, many of the components are no longer
AGENDA ITEM 23b
manufactured, and therefore, only used parts would be available if
needed. Lastly, given the age of the system, there is very limited
vendor support in San Diego.
In addition to bringing the AV system up to date, the new system will
provide new operational elements and efficiencies, including enhanced
sound system features for improved streaming quality, upgraded video
screens, and improved audio recording. Also, new video stream devices
will be installed, allowing District staff, presenters, and the general
public to wirelessly link documents, images, and presentations to the
new system directly from their computing or mobile device. Additionally,
the upgrade will provide for a new height-adjustable lectern (public
speaker), which complies with the Americans with Disabilities Act (ADA).
BACKGROUND:
The Board Room’s existing AV system was installed in 2003, with
subsequent required upgrades performed throughout the years. The
current condition of the AV system has exceeded its serviceable life,
and staff is relying on limited local vendor support for as-needed
maintenance. Staff conducted needs analysis meetings to validate the
District’s business and technical criteria and performed extensive site
planning assessments. Staff then developed bid specifications based on
these requirements. In parallel, staff also determined the appropriate
plan and upgrades necessary for compliance with the Americans with
Disabilities Act (ADA).
The outdated analog AV system has no backup or redundant capabilities.
The large overhead display is a low-quality standard definition and
limited to two simultaneous sources. Due to the current position of the
screens, information can also be difficult to read at times. Also, at
the dais, the voting system is obsolete, and there are limited
replacement parts for the electrical components.
For this project, staff engaged the expertise of Cibola Systems to
identify and develop an AV bill of goods. Items identified included the
replacement of obsolete and unserviceable AV broadcasting equipment,
the voting system, and projection screens.
During the upgrade work of the AV system, the Board Room will only be
available for scheduled monthly Board meetings. Committee meetings will
be relocated to alternate locations within the District.
Selection Recommendation:
Staff solicited bids for this upgrade project on October 15, 2019, using
BidSync, the District’s online bid solicitation website. A Pre-Bid
Conference was held on October 24, 2019, which was attended by nine
prospective contractors. Bids were received as of the deadline on
November 14, 2019, with the following results:
CONTRACTOR BID AMOUNT
1 Diversified San Diego, San Diego, CA $149,810.62
(non-responsive)
2 Sound Image of Southern California Inc.,
Escondido, CA
$153,114.61
(non-responsive)
3 Western AV, Orange, CA (with office in
Carlsbad, CA) $153,142.34
4 EIDIM Group, Inc., Buena Park, CA $164,826.87
5 Verrex, Cypress, CA $179,900.00
6 AVI-SPL, San Diego, CA $186,334.73
7 Audio Associates of San Diego, Chula Vista, CA $198,944.08
A review of the bids was performed by District staff for conformance
with the solicitation requirements. During the review, it was determined
that Diversified San Diego and Sound Image of Southern California’s
proposals were non-responsive due to the omission of certain required
forms or information. Western AV was the lowest responsive and
responsible bidder. Western AV holds an active and valid C-7, Low
Voltage Systems Contractor’s License in the State of California, which
meets the solicitation’s requirements. The reference checks indicated
a “very good” to “excellent” performance record on similar projects.
An internet background search of Western AV was performed and revealed
no outstanding issues.
Staff verified that the bid bond provided by Western AV is valid. Staff
will also confirm that Western AV’s Performance Bond and Labor and
Materials Bond is valid prior to the execution of the contract.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
The total budget for CIP #2659, as approved in the FY 2019 budget, is
$200,000. Total expenditures, plus outstanding commitments and forecast
including this contract, are within the approved CIP approved amount.
Based on a review of the financial budget, the Project Manager
anticipates that the budget for CIP #2659 is sufficient to support the
project.
The Finance Department has determined that, under current rate models,
100% of the funding is available from the Replacement Fund.
STRATEGIC GOAL:
This project supports the District’s Mission: “To provide exceptional
water and wastewater service to its customers, and to manage District
resources in a transparent and fiscally responsible manner”; and, the
District’s Vision: “To be a model agency by providing stellar service,
achieving measurable results, and continuously improving operational
practices.”
LEGAL IMPACT:
None.
ATTACHMENTS:
Attachment A – Committee Action Report
ATTACHMENT A
SUBJECT/PROJECT:
AUTHORIZE THE GENERAL MANAGER TO AWARD A CONTRACT TO
WESTERN AV FOR THE DISTRICT’S BOARD ROOM AUDIO-VISUAL (AV)
UPGRADE PROJECT IN AN AMOUNT NOT-TO-EXCEED $153,142.34
COMMITTEE ACTION:
The Finance and Administration Committee reviewed this item at a
meeting held on December 9, 2019 and the following comments were
made:
•Staff is recommending that the Board award a contract to Western
AV for the District’s Boardroom Audio-Visual (AV) Upgrade
Project (CIP #2659) in an amount not-to-exceed $153,142.34.
•Staff reviewed information in the staff report.
•In response to an inquiry from the Committee, staff indicated
that the video display behind the dais will be larger than the
current display by approximately 1.5 feet. Both video
projectors, for the board and staff projection screens, would
provide 4K resolution.
•Staff stated in response to another inquiry from the Committee,
that the two non-responsive bids were due to the vendors not
providing some background information and forms that were
required by the bid request.
•It was indicated that installation of the new AV equipment is
scheduled to immediately follow the March 2020 board meeting and
be completed approximately one week prior to the April 2020
board meeting. The March 2020 Committee meetings would be
scheduled in the District’s training room during the
installation.
Upon completion of the discussion, the committee supported staff’s
recommendation and presentation to the full board as an action item.
STAFF REPORT
TYPE MEETING:Regular Board MEETING DATE: January 8, 2020
SUBMITTED BY:Mark Watton,
General Manager
W.O./G.F. NO:DIV. NO.
APPROVED BY: Joe Beachem, Chief Financial Officer
Mark Watton, General Manager
SUBJECT:Adopt Resolution No. 4375 Amending Board of Directors Policy
No. 8, Directors Compensation, Reimbursement of Expenses and Group Insurance Benefits, with Regard to the Reporting of Meetings Attended as Required by State Statute
GENERAL MANAGER’S RECOMMENDATION:
That the Board adopt Resolution No. 4375 amending Section 6, Director’s Responsibility, of the Board of Directors Policy No.
8, Directors Compensation, Reimbursement of Expenses and Group Insurance Benefits, with regard to the reporting of meetings attended at the expense of the District at the next regular meeting of the Board of Directors as required by State statute [Government Code Section 53232.3(d)], and that Policy 8 be
amended to include a provision stating that all documents related to reimbursable District expenditures are public records subject to disclosure under the California Public Records Act. [Government Code Section 53232.3. subd. (e)].
PURPOSE:
To amend Section 6, Director’s Responsibility, of the Board of Directors Policy No. 8, Directors Compensation, Reimbursement of Expenses and Group Insurance Benefits, with regard to the
reporting of meetings attended at the expense of the District at the next regular meeting of the Board of Directors as required by State statute [Government Code Section 53232.3(d)].
COMMITTEE ACTION:
Please see Attachment A.
AGENDA ITEM 24a
ANALYSIS:
The California State legislature passed Assembly Bill 1234 in 2005. One of the purposes of the law was to ensure transparency in local governments regarding payments made to the members of
legislative bodies. These payments include reimbursement for attendance by the local government legislative body’s members at
various functions (Government Code Section 53232, 53232.1).
The statute indicates that “members of a legislative body shall
provide brief reports on meetings attended at the expense of the local agency at the next regular meeting of the legislative
body” [Government Code Section 53232.3(d)]. To correspond the District’s policy with State statute, it is proposed that Board of Directors Policy No. 8, Directors Compensation, Reimbursement
of Expenses and Group Insurance Benefits, be amended to include the statutory language.
Staff recommends that the board adopt Resolution No. 4375
(Attachment B) to amend Board of Directors Policy 8 to include the statutory language concerning the reporting of meetings that have been attended at the District’s expense at the next regular
meeting of the Board of Directors. Directors may provide their report verbally or in writing. It is proposed that Directors who wish to provide their report verbally, would do so during the “Directors Reports” section of the meeting. Reports in writing can be provided by completing the proposed “Board of
Directors Meetings Attended Form” (Exhibit E to Board of Directors Policy 8) and submitting the completed form to the
District Secretary. Staff is also recommending that Policy 8 be amended to include a provision stating that all documents related to reimbursable District expenditures are public records
subject to disclosure under the California Public Records Act. (Government Code Section 53232.3. subd. (e)). A strike-through
copy of the proposed changes to Policy 8 is attached to the resolution (Attachment Exhibit 1).
FISCAL IMPACT:
None.
LEGAL IMPACT:
None.
Attachments:
Attachment A – Committee Notes
Attachment B - Resolution No. 4375 Exhibit 1: Strike-thru Copy of Policy 8
Attachment C – Proposed Copy of Policy 8
ATTACHMENT A
SUBJECT/PROJECT:
Adopt Resolution No. 4375 Amending Board of Directors Policy No. 8, Directors Compensation, Reimbursement of Expenses and Group Insurance Benefits, with Regard to the
Reporting of Meetings Attended as Required by State Statute
COMMITTEE ACTION:
The Finance and Administration Committee reviewed this item at a meeting held on December 9, 2019 and the following comments were
made:
•Staff is recommending that the Board adopt Resoution No.
4375 amending Board of Directors Policy No. 8, DirectorsCompensation, Reimbursement of Expenses and Group Insurance
Benefits, with regard to the reporting of meetings attendedas required by State statute [Government Code Section53232.3(d)], and that Policy 8 be amended to include a
provision stating that all documents related toreimbursable District expenditures are public records
subject to disclosure under the California Public RecordsAct. [Government Code Section 53232.3. subd. (e)].
•Staff reviewed information in the staff report.
•It was discussed that there have been discussions atprevious board meetings regarding Directors reporting ofmeetings they have attended under the State law. The
amendments to Policy 8 clarifies the reporting requirementsper State statute.
•The Committee suggested that the new proposed Section 6e bechanged to read, “Each Directors shall provide a brief
reports on meetings attended at the expense of the Districtat the next regular meeting of the Board of Directors
[Government Code Section 53232.3(d)]…” This change isincorporated in Exhibit 1 to Resolution No. 4375.
•The Committee also wished to amend the verbiage in Section6d as follows:
Expenses incurred by a Director, other than reimbursable expenses, including, but not limited to expenses of the Director’s spouses, family members or guests are the responsibility of the Director.
These changes are reflected in Exhibit 1 to Resolution No.
4375.
•The Committee discussed that they would encourage the BoardPresident to request that members of the Board submit theirreport in writing for meeting time and minute drafting
efficiency.
Upon completion of the discussion, the committee supported staff’s recommendation and presentation to the full board as an action item.
ATTACHMENT B
RESOLUTION NO. 4375
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
OTAY WATER DISTRICT AMENDING POLICY NO. 8 – DIRECTORS COMPENSATION, REIMBURSEMENT OF EXPENSES AND
GROUP INSURANCE BENEFITS, WITH REGARD TO THE REPORTING OF MEETINGS ATTENDED
WHEREAS, the District routinely evaluates and makes
recommendations to update, revise and replace Board policies, in
order to ensure that the policies are maintained to promote best
management practices, and
WHEREAS, the California State legislature passed Assembly
Bill 1234 in 2005 which, among other things, added Article 2.3 of
the Government Code (Sections 53232 and 53232.4); and
WHEREAS, one of the purposes of the law was to ensure
transparency in local governments regarding payments made to the
members of legislative bodies, where payments include
reimbursement for attendance by the local government legislative
body’s members at various functions (Government Code Section
53232, 53232.1); and
WHEREAS, Government Code Section 53232.3 subd. (d) provides
that “members of a legislative body shall provide brief reports on
meetings attended at the expense of the local agency at the next
regular meeting of the legislative body”; and
WHEREAS, Government Code Section 53232.3 subd. (e) provides
that all documents related to reimbursable District expenditures
are public records subject to disclosure under the California
Public Records Act.
WHEREAS, the District has determined that there is a need to
amend Policy No. 8, Directors Compensation, Reimbursement of
Expenses and Group Insurance Benefits, in order that it correspond
with the aforementioned State statute.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of
the Otay Water District as follows:
Amend Policy No. 8, Directors Compensation, Reimbursement of
Expenses and Group Insurance Benefits, as reflected in Exhibit 1
of this resolution.
PASSED, APPROVED AND ADOPTED by the Board of Directors
of the Otay Water District at a regular meeting held this 8st day
of January 2020, by the following vote:
Ayes:
Noes:
Abstain:
Absent:
__________________________________
President ATTEST:
______________________ Secretary
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
DIRECTORS COMPENSATION, REIMBURSEMENT OF EXPENSES AND GROUP INSURANCE BENEFITS 08 2/20/91 4/3/191/8/20
Page 1 of 6
EXHIBIT 1
Purpose
To provide guidelines for payment of compensation and reimbursement of expenses to Directors in connection with their attendance at meetings
or the performance of other authorized business, and for group insurance benefits for Directors.
Background
Members of the Board of Directors (“Directors”) attend regular, adjourned or special meetings of the Board of Directors (“Board”). In addition, Directors attend other District meetings, committee meetings, association meetings, and educational seminars on behalf of the District. These meetings and seminars are related to District business, water and water related issues, and California special districts. State statutes authorize District payments for meetings, reimbursements of expenses. State law also authorizes the District to provide health and welfare
benefits for active Directors and, in limited circumstances, retired Directors if they served 12 years and were first elected prior to January
1, 1995. The District is also authorized to offer health and welfare benefits for retired Directors who commenced office on or after January
1, 1995, if the recipient participates on a self-pay basis.
Policy
The District will compensate Directors on a per diem basis for attendance at authorized meetings or functions and will reimburse Directors for
reasonable expenses incurred while traveling on District business to include, lodging, dining, transportation and related incidentals.
A. Directors’ Per Diem
As provided in Section 1.01 C. of the District Code of Ordinances,each Director shall receive a per diem in the amount of $152(effective July 1, 2019) for each day of attendance at meetings ofthe Board or for each day of service rendered as a Director byrequest or authorization of the Board, not to exceed a total often (10) days in any calendar month. Attendance at any meeting
shown on Exhibit A to this Policy shall be deemed a meetingrequested or authorized by the Board. Attendance of meetings shall
be in accordance with Exhibit A. The President of the Board or theBoard may authorize a Director to attend meetings not listed inExhibit A when the President or the Board determine that it is inthe interest of the District that a Director attend, and that suchattendance be compensated and expenses reimbursed. Director’sclaims for per diem amounts shall be made on a “Board of DirectorsPer Diem and Mileage Claim Form” (Exhibit B). The President of theBoard or the Board may approve reimbursement of expenses outsidethe per diem limit for a Director, if the Director submits receipts
for all of the related District business expenses.
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
DIRECTORS COMPENSATION, REIMBURSEMENT OF EXPENSES AND GROUP INSURANCE BENEFITS 08 2/20/91 4/3/191/8/20
Page 2 of 6
Attendance at a meeting that is not authorized by this policy (pre-approved meetings) or pre-approved by the President may be approved by the Board for per diem compensation. Director’s seeking per diem compensation for these meetings shall request that the item be presented to the Board at its next regularly scheduled meeting for consideration. The decision of the Board shall be final.
When travel arrangements require a day earlier arrival or a day later departure, Directors will be eligible for the $152 per diem
and reasonable expenses associated with the extended stay will be reimbursed as specified below.
B. Pre-payment of Otherwise Reimbursable Expenses
The Director may request pre-payment of registration,
transportation, and lodging, using the “Board of Directors Travel Request Form” (Exhibit C). Pre-payments shall be limited to the Director’s expenses only. No advances shall be made on travel expenses.
C. Reimbursement of Expenses
Each Director shall be reimbursed for travel expenses to and from the meetings described in Exhibit A or for any other authorized District business as follows:
1. Authorization
Travel associated with the attendance of meetings or functions for Directors shall be approved in advance by the
Otay Water District Board President. To request approval of travel, the Director should complete a “Board of Directors
Travel Request Form” (Exhibit B) in order to be eligible for compensation and/or reimbursement. Travel requests will be reviewed and approved by the Board President or the Board.
2. Transportation
a. Air Transportation The District will endeavor to purchase airline tickets in advance taking advantage of discounts and low airfares.
b. Automobile
1. Personal Auto: Directors may use their personal vehicle. The District will reimburse Directors at
the current rate/mile as established by the IRS, plus tolls, parking, etc., provided, however, if air transportation is available, the total amount of expense paid shall be limited to the cost of coach air travel between points traveled by personal vehicle. Gasoline, collision and
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
DIRECTORS COMPENSATION, REIMBURSEMENT OF EXPENSES AND GROUP INSURANCE BENEFITS 08 2/20/91 4/3/191/8/20
Page 3 of 6
liability insurance, and maintenance will be provided by the Director and is deemed covered in the rate/mileage reimbursement.
Directors using personal vehicles on District business must maintain a valid California driver’s license and the automobile insurance coverage required by the State of California, or make arrangements for a driver who meets the above
requirements.
2.Rental Cars: The District will provide a rental
car when needed. Such rental car shall be acompact or mid-size class, unless upgrades are
offered at no additional cost to the District.
c.Miscellaneous TransportationWhenever practicable, bus, taxi, rail, shuttle, etc.transportation may be used in lieu of, or in conjunctionwith, modes above.
3.Meals and Lodging
a.Meals and BeveragesWhenever travel requires meals, the meals, excludinggratuity, shall be reimbursable, provided the Director
presents a receipt along with the “Board of DirectorsExpense Claim Form” (Exhibit D) for all meals.
Reimbursements for expense items where a receipt hasbeen lost will not be paid until the President or the
Board has reviewed and approved the expense item. Mealsare reimbursable based on the Meals and IncidentalExpenses (M&IE) as updated by the U.S. General ServicesAdministration:
1.Full Day ReimbursementWhen a Director is traveling for a full day and nomeals are provided for by other sources, such aspre-paid registration, the Director may bereimbursed for meal expenses at the rate provided
by the M&IE per day. This amount is exclusive ofany gratuities.
2.Single Meal ReimbursementWhen a Director requires reimbursement for a
single meal while traveling, the maximum mealreimbursement amount shall be at a rate providedby the M&IE for Breakfast, lunch, and/or dinner,or amounts determined by the President or the Boardto be reasonable for the occasion or
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
DIRECTORS COMPENSATION, REIMBURSEMENT OF EXPENSES AND GROUP INSURANCE BENEFITS 08 2/20/91 4/3/191/8/20
Page 4 of 6
circumstances. These amounts and any amount approved by the President or Board shall exclude gratuities.
3.Partial Day ReimbursementWhen a director will be traveling for a partial dayor where a single meal is provided for by othersources such as pre-paid registration, the maximumreimbursement amount shall be at the rate provided
by the M&IE per meal, or such other amounts as maybe determined by the President or the Board to be
reasonable for the occasion or circumstances. Inany event all amounts to be reimbursed shall exclude
any gratuities.
4.TaxesThe maximum meal reimbursement amounts areinclusive of and assume expenses for taxes. Themaximum meal reimbursements shall exclude any andall gratuities.
b. LodgingThe District will reimburse Directors or pre-payaccommodations in single rooms at conference facilitiesor in close proximity when applicable. Or, in theabsence of conference accommodations, normal single-room business, government or commercial classaccommodation may be obtained. Under normal
circumstances, lodging will not be reimbursed for thenight before a conference starts and the night after it
ends. However, in situations where available travelschedules would require the Director to leave homebefore 6:00 AM or return to home after 12:00 AM, lodgingfor the night before or the night after will bereimbursable.
4. Entertainment
The District shall not cover any expenses incurred forrecreation or entertainment.
5.Incidental Expenses
Unavoidable, necessary and reasonable authorized expenseswill be fully reimbursed by the District. Some examples of
allowable expenses are:
a.Reasonable transportation to local restaurants and tooptional functions that are a part of conference events.
b.Parking fees.
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
DIRECTORS COMPENSATION, REIMBURSEMENT OF EXPENSES AND GROUP INSURANCE BENEFITS 08 2/20/91 4/3/191/8/20
Page 5 of 6
c.The following expenses are not reimbursable:
1.Alcoholic beverages
2.Parking or traffic violations
3. In-room movies or laundry services
6.Director's Responsibility
a.Directors must submit a detailed “Board of DirectorsExpense Claim Form” for reimbursement. Claim formsshould be supported by vouchers and itemized receipts
of expenditures for which reimbursement is beingrequested. Receipts must be attached for all expenses.
If a receipt is lost, the lost receipt must be noted onthe “Board of Directors Expense Claim Form” (Exhibit D)
and approved by the President or the Board before anypayment can be made. Claim forms shall be submittedwithin 45 calendar days after the expense was incurred.Expense claims requiring reimbursement to the District,which are not reconciled within 45 calendar days, shallbe deducted from the next month’s reimbursement.
b.Expenses will not be reimbursed for meetings that havebeen pre-paid and not attended. The President or theBoard may excuse an absence for a meeting. The absent
Director shall provide a verbal or written report atthe next regularly scheduled Board meeting stating the
reason for the absence and, if appropriate, request thatit be excused. Directors will be required to reimburse
the District for any pre-paid expenses for any unexcusedabsence. This reimbursement will be made by deductionfrom future expenditures.
c.When two (2) or more Directors combine an expense onone receipt, the Director requesting reimbursementshould indicate, on or attached to the Director’s “Boardof Directors Expense Claim Form” the identity of theother persons sharing expenses. This will facilitateappropriate allocation of expenses to each participant.
d. Expenses incurred by a Director, other than reimbursableexpenses, including, but not limited to expenses of the
Director’s spouses, family members, or guests are theresponsibility of the Director.
e.Each Director shall provide a brief report on meetingsattended at the expense of the District at the next regular meeting of the Board of Directors [Government Code Section 53232.3(d)]. The report may be provided
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
DIRECTORS COMPENSATION, REIMBURSEMENT OF EXPENSES AND GROUP INSURANCE BENEFITS 08 2/20/91 4/3/191/8/20
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verbally during the “Directors Reports” section of the meeting or submitted in writing to the District Secretary on the “Board of Directors Meetings Attended Form” (Exhibit E). Written reports will be filed with the minutes of the meeting and become part of the board records.
f.All documents related to reimbursable Districtexpenditures are public records subject to disclosure
under the California Public Records Act. [Government Code Section 53232.3(d)].
a.g. The District shall, at least annually, provide a reportto disclose any reimbursement paid by the District
within the immediately preceding fiscal year of at least $100 for each individual charge for services or product received. “Individual charge” (as defined in California Government Code Section 53065.5) includes, but is not limited to, one meal, lodging for one day, transportation, or a registration fee.
D.District Group Insurance Benefits
1.Each Director, while serving as a member of the Board ofDirectors, shall be entitled to the health and welfare and
life insurance benefits set forth in the Schedule of Benefitsin the District Group Insurance Plan Booklet, which benefits
are furnished by the District at District cost, withapplicable contributions, for active District employees and
Directors. Each active Director shall also be entitled to a$65,000 term life and accidental death and dismembermentinsurance policy (subject to policy requirements and anystandard age reduction schedule), a $100,000 travelaccidental death and dismemberment policy. In addition to theforegoing, the District will pay premiums for additionalindividual life insurance coverage in an amount of up to$250,000 for a 20 year term for those active Directors whoapply for such coverage with the District’s provider and meet
the provider’s standard underwriting guidelines and policyrequirements. If coverage at higher amounts or for a longer
term is made available by the provider, each Director maypurchase such additional coverage on a self-pay basis.
2.Each former member of the Board of Directors, who served inoffice after January 1, 1981, who was elected to a term ofoffice that began before January 1, 1995, who is at least60 years of age, and whose total service at the time oftermination is not less than 12 years, shall be entitled tothe health and welfare and life insurance benefits set
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
DIRECTORS COMPENSATION, REIMBURSEMENT OF EXPENSES AND GROUP INSURANCE BENEFITS 08 2/20/91 4/3/191/8/20
Page 7 of 6
forth in the District Group Insurance Plan Booklet, which benefits are furnished by the District, at District cost, for retired Directors.
E.Miscellaneous
Cell Phone expenses are not considered a reimbuseable expense.
Attachments
Exhibit A: Approved Function List Exhibit B: “Board of Directors Per Diem and Mileage Claim Form” Exhibit C: “Board of Directors Travel Request Form” Exhibit D: “Board of Directors Expense Claim Form”
EXHIBIT A
Approved Functions List
Board Policy for payment of per diem compensation and expenses for Director attendance at District meetings:
The Board reviews its authorization and policy for payment of per diem compensation forpre-approved meetings annually, in January
following reorganization of the Board and election of a new President. Below is the current Board policy:
1.The following meetings are pre-approved for all Directorsto attend and receive per diem compensation and expensereimbursement:
a)Otay Water District Regular and Special Board Meetingsb)Otay committee meetings for committee members onlyc)Otay business meetings called by the General Managerand authorized by the President of the Board whereindividual Directors are requested to attend
d)Except as otherwise specifically excluded in thispolicy, official District functions that take place
during normal business hours where Directors arerequested to attend by either the Board President orthe Boarde) Semi-annual conference of the Association of CaliforniaWater Agenciesf)Regular quarterly meetings of the Water AgenciesAssociation of San Diego Countyg)Regularly monthly meeting of Council of Water Utilitiesh)Business meetings and conferences of the CaliforniaSpecial District Association held in San Diego County
All other meetings not listed here require pre-approval by the President or Board for Directors to receive per
diem compensation and/or expense reimbursement.
2.The following meetings are pre-approved for designated OtayDirector representatives or designated alternate. TheDistrict Secretary will maintain an updated list ofdesignated Director representatives. Any other Director whowishes to attend these meetings and receive a per diem musthave approval from the President or Board prior to the event
or be designated by the President or Board, as an alternate.The pre-approval shall include the attendance of the
Director at the commission, committee, board or meeting andany committee, subcommittee or other official or postedmeeting of the agencies, commissions, committees or boardslisted below:
EXHIBIT A
a)Planning Group and City Commission meetings that fallwithin the boundaries of each directors district (whenissues impacting OWD are discussed)b) Inter-Agency Committee Meetingc)METRO (TAC/AFFORD) Commission
d)ACWA or CSDA meetings/conferencese)Water Conservation Garden
f)WateReuse Associationg)South County Economic Development Council
3.The Board President or his designee is pre-authorized toattend District business meetings with cities and otheragencies to represent Otay Water District, and may claim aper diem and expenses. Any other Director desiring to attendthe same meeting of this nature would require approval toattend from the President or the Board in order to receive
a per diem and expense reimbursement.
4.When the President or the Board appoints a director(s) to acommittee, the meeting(s) shall be considered pre-approved
for per diem and expense reimbursement.
5.The following meetings require pre-approval by the BoardPresident or Board of Directors to receive per diem andexpense reimbursement:
a)Regional and/or local Chamber of Commerce business orboard meetings where the District maintains a membershipor whose geographical area is within District boundaries
b)Other meetings that the board president deems beneficialto the District
6.The following meetings are not eligible for pre-approved perdiem claims:
a)Attending other Districts’ Board meetings, unless thereis a matter on their agenda that is related to District
businessb)Otay employee appreciation breakfast, luncheons or
dinnersc)Retirement receptionsd)Otay picnics or dinner-dances or other purely socialeventse)If a per diem reimbursement is provided by anotheragency (i.e. San Diego County Water Authority and theMetro Commission)f)First Friday Breakfasts unless presenting Otay officialbusiness to the assembly
g)Any political campaign event or function
EXHIBIT A
7.In order to submit a per diem/travel reimbursement themember must attend at least 50% of the meeting (per day)and the reimbursement request must be submitted within 45days of the occurrence, otherwise it may be consideredattended without per diem. The President of the Board will
make the final determination.
8. All other meetings/conferences/tours/seminars/workshops/functions not listed in this policy must be pre-approved by the Board President or the Board.
EXHIBIT B
(Director’s Signature)
GM Receipt: Date:
FOR OFFICE USE: TOTAL MILEAGE REIMBURSEMENT: $
INSTRUCTIONS ON REVERSE
OTAY WATER DISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM
Pay To: Period Covered:
Employee Number: From: To:
ITEM DATE MEETING PURPOSE / ISSUES
DISCUSSED MILEAGE
HOME to OWD OWD to HOME
MILEAGE
OTHER LOCATIONS
Total Meeting Per Diem: $
($145 per meeting)
Total Mileage Claimed: miles
EXHIBIT B
INSTRUCTIONS FOR PREPARATION OF BOARD OF DIRECTORS PER DIEM CLAIM FORM
1.Record the date, and name or purpose/issues discussed of meetingattended on behalf of the District.
Note: The District will pay Director's per-diem for one meeting/
function per day and the maximum of 10 meetings/functions per month.If a Director attends more than 10 meetings/functions (10 days), the
District will reimburse for the mileage and any reimbursable out-of-pocket expenses incurred for these additional meetings.
2.Record number of miles (round trip) driven to attend meeting/function.
The use of personal vehicles in the conduct of official District business shall be reimbursed at the current Internal Revenue Service rate. The Director's expense claim should indicate the nature of the trip. If a trip begins at home, the District will reimburse the mileage from home to destination and return mileage. District insurance does not cover personal vehicles while they are being driven on District business. The reimbursement rate is inclusive of an allowance for insurance costs. The District will reimburse Directors for the deductible under their personal insurance policy
should they be involved in an accident while on District business. To be eligible for reimbursement, each Director shall maintain a current California
driver’s license and at least the minimum vehicle liability insurance required by State law or shall arrange for a driver who meets said standards.
The District will not reimburse the cost of travel of a personal nature taken in conjunction with travel on official business.
Claim forms shall be submitted within 45 calendar days after the meeting date. Expense claims requiring reimbursement to the District which are not reconciled within 45 calendar days, shall be deducted from the next month’s reimbursement.
No information on the Per Diem Claim Form may be designated as confidential in nature. All expenses must be fully disclosed on the form.
OTAY WATER DISTRICT
BOARD OF DIRECTORS TRAVEL REQUEST FORM
Director: Date of Request:
Name and Location of Function:
Date(s) function to be held: -
Sponsoring Organization:
Request for Prepayment of Fees Related to the Function:
Expense Type Not Needed Pre-Payment Requested
Registration
Airline
Auto Rental
Mileage N/A
Taxi/Shuttle N/A
Lodging
Meals N/A
Other Expenses – Explain Below
Lodging Preference:
Explanation of Other
Expenses:
Signature of Director Date of Request
For Office Use Only Below This Line
Date of Board Approval:
Expense Type Description Amount Pre-Paid
Registration
Airline
Auto Rental
Mileage N/A
Taxi/Shuttle N/A
Lodging
Meals N/A
Other Expenses
District Secretary Date Processed
EXHIBIT C
OTAY WATER DISTRICT
BOARD OF DIRECTORS
EXPENSE CLAIM FORM
Pay To: Period Covered:
Employee Number: From: To:
ITEMIZED REIMBURSEMENT CLAIMED
Date Type of Reimbursement Amount
TOTAL Reimbursement Claimed: $
Director Signature: Date:
GM Receipt: Date:
INSTRUCTIONS ON REVERSE
EXHIBIT D
INSTRUCTIONS FOR PREPARATION OF BOARD OF DIRECTORS EXPENSE CLAIM FORM
The necessary expenses incurred while traveling on District business including common carrier fares (economy class), automobile rental charges, District business telephone calls, lodging, baggage handling, parking fees, meals, etc. will be reimbursed when documented on the Director's Per Diem and Expense Claim Forms. Receipts must be attached for all meal expenses. If a receipt is lost, the lost receipt should be noted next to the expense and submitted to the President before any reimbursement can be made. Receipts are required for the reimbursement of all
expenses.
All receipts must have the nature of the expense and the business purpose
noted on the receipt.
The District will not reimburse the cost of travel of a personal nature taken
in conjunction with travel on official business.
Meals shall be reimbursed as per section 3, Meals and Lodging, of this policy (Policy 8).
Any receipts that include costs of personal travel (e.g., hotel receipt for employee and spouse) should identify what the cost would have been without personal travel (e.g., single room rate as opposed to double room rate).
Claim forms shall be submitted within 45 calendar days after the expense was incurred. Expense claims requiring reimbursement to the District which are not reconciled within 45 calendar days, shall be deducted from the next month’s
reimbursement.
No information on the Expense Claim Form may be designated as confidential in nature. All expenses must be fully disclosed on the form.
The following expenses are not reimbursable:
a. Alcoholic Beverages d. Laundry service
b. Parking or traffic violations e. Entertainment or recreation
c. In-room movies f. Expenses incurred by spouses,family members, or guests.
ND: 4840-9653-1715, v. 2
EXHIBIT D
Exhibit E
Board of Directors Meetings Attended Form
Director Name: Period Covered:
From: To:
Item No. Date Meeting Attended Description
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
-Instructions on Reverse -
Exhibit E
Instructions for the Preparation of the Board of Directors Meetings Attended Form
1.Enter the period (dates) of the meetings that will be reported on the form.
2. Record the date, name/purpose of meeting, and issues discussed at the meeting(s) attended on
behalf and expense of the District.
Board of Directors Meetings Attended Forms shall be submitted to the District Secretary prior to or
on the date of the next regular board meeting that follows the dates of the meetings reported on this form. No information on the form may be designated as confidential in nature.
This form will be filed with the minutes of the meeting and become part of the board records.
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
DIRECTORS COMPENSATION, REIMBURSEMENT OF EXPENSES AND GROUP INSURANCE BENEFITS 08 2/20/91 1/8/20
Page 1 of 6
Attachment C
Purpose
To provide guidelines for payment of compensation and reimbursement of expenses to Directors in connection with their attendance at meetings
or the performance of other authorized business, and for group insurance benefits for Directors.
Background
Members of the Board of Directors (“Directors”) attend regular, adjourned or special meetings of the Board of Directors (“Board”). In addition, Directors attend other District meetings, committee meetings, association meetings, and educational seminars on behalf of the District. These meetings and seminars are related to District business, water and water related issues, and California special districts. State statutes authorize District payments for meetings, reimbursements of expenses. State law also authorizes the District to provide health and welfare
benefits for active Directors and, in limited circumstances, retired Directors if they served 12 years and were first elected prior to January
1, 1995. The District is also authorized to offer health and welfare benefits for retired Directors who commenced office on or after January
1, 1995, if the recipient participates on a self-pay basis.
Policy
The District will compensate Directors on a per diem basis for attendance at authorized meetings or functions and will reimburse Directors for
reasonable expenses incurred while traveling on District business to include, lodging, dining, transportation and related incidentals.
A. Directors’ Per Diem
As provided in Section 1.01 C. of the District Code of Ordinances,each Director shall receive a per diem in the amount of $152(effective July 1, 2019) for each day of attendance at meetings ofthe Board or for each day of service rendered as a Director byrequest or authorization of the Board, not to exceed a total often (10) days in any calendar month. Attendance at any meeting
shown on Exhibit A to this Policy shall be deemed a meetingrequested or authorized by the Board. Attendance of meetings shall
be in accordance with Exhibit A. The President of the Board or theBoard may authorize a Director to attend meetings not listed inExhibit A when the President or the Board determine that it is inthe interest of the District that a Director attend, and that suchattendance be compensated and expenses reimbursed. Director’sclaims for per diem amounts shall be made on a “Board of DirectorsPer Diem and Mileage Claim Form” (Exhibit B). The President of theBoard or the Board may approve reimbursement of expenses outsidethe per diem limit for a Director, if the Director submits receipts
for all of the related District business expenses.
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
DIRECTORS COMPENSATION, REIMBURSEMENT OF EXPENSES AND GROUP INSURANCE BENEFITS 08 2/20/91 1/8/20
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Attendance at a meeting that is not authorized by this policy (pre-approved meetings) or pre-approved by the President may be approved by the Board for per diem compensation. Director’s seeking per diem compensation for these meetings shall request that the item be presented to the Board at its next regularly scheduled meeting for consideration. The decision of the Board shall be final.
When travel arrangements require a day earlier arrival or a day later departure, Directors will be eligible for the $152 per diem
and reasonable expenses associated with the extended stay will be reimbursed as specified below.
B. Pre-payment of Otherwise Reimbursable Expenses
The Director may request pre-payment of registration,
transportation, and lodging, using the “Board of Directors TravelRequest Form” (Exhibit C). Pre-payments shall be limited to theDirector’s expenses only. No advances shall be made on travelexpenses.
C.Reimbursement of Expenses
Each Director shall be reimbursed for travel expenses to and fromthe meetings described in Exhibit A or for any other authorizedDistrict business as follows:
1. Authorization
Travel associated with the attendance of meetings orfunctions for Directors shall be approved in advance by the
Otay Water District Board President. To request approval oftravel, the Director should complete a “Board of Directors
Travel Request Form” (Exhibit B) in order to be eligible forcompensation and/or reimbursement. Travel requests will bereviewed and approved by the Board President or the Board.
2. Transportation
a.Air TransportationThe District will endeavor to purchase airline ticketsin advance taking advantage of discounts and lowairfares.
b. Automobile
1.Personal Auto: Directors may use their personalvehicle. The District will reimburse Directors at
the current rate/mile as established by the IRS,plus tolls, parking, etc., provided, however, ifair transportation is available, the total amountof expense paid shall be limited to the cost ofcoach air travel between points traveled bypersonal vehicle. Gasoline, collision and
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
DIRECTORS COMPENSATION, REIMBURSEMENT OF EXPENSES AND GROUP INSURANCE BENEFITS 08 2/20/91 1/8/20
Page 3 of 6
liability insurance, and maintenance will be provided by the Director and is deemed covered in the rate/mileage reimbursement.
Directors using personal vehicles on District business must maintain a valid California driver’s license and the automobile insurance coverage required by the State of California, or make arrangements for a driver who meets the above
requirements.
2.Rental Cars: The District will provide a rental
car when needed. Such rental car shall be acompact or mid-size class, unless upgrades are
offered at no additional cost to the District.
c.Miscellaneous TransportationWhenever practicable, bus, taxi, rail, shuttle, etc.transportation may be used in lieu of, or in conjunctionwith, modes above.
3.Meals and Lodging
a.Meals and BeveragesWhenever travel requires meals, the meals, excludinggratuity, shall be reimbursable, provided the Director
presents a receipt along with the “Board of DirectorsExpense Claim Form” (Exhibit D) for all meals.
Reimbursements for expense items where a receipt hasbeen lost will not be paid until the President or the
Board has reviewed and approved the expense item. Mealsare reimbursable based on the Meals and IncidentalExpenses (M&IE) as updated by the U.S. General ServicesAdministration:
1.Full Day ReimbursementWhen a Director is traveling for a full day and nomeals are provided for by other sources, such aspre-paid registration, the Director may bereimbursed for meal expenses at the rate provided
by the M&IE per day. This amount is exclusive ofany gratuities.
2.Single Meal ReimbursementWhen a Director requires reimbursement for a
single meal while traveling, the maximum mealreimbursement amount shall be at a rate providedby the M&IE for Breakfast, lunch, and/or dinner,or amounts determined by the President or the Boardto be reasonable for the occasion or
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
DIRECTORS COMPENSATION, REIMBURSEMENT OF EXPENSES AND GROUP INSURANCE BENEFITS 08 2/20/91 1/8/20
Page 4 of 6
circumstances. These amounts and any amount approved by the President or Board shall exclude gratuities.
3.Partial Day ReimbursementWhen a director will be traveling for a partial dayor where a single meal is provided for by othersources such as pre-paid registration, the maximumreimbursement amount shall be at the rate provided
by the M&IE per meal, or such other amounts as maybe determined by the President or the Board to be
reasonable for the occasion or circumstances. Inany event all amounts to be reimbursed shall exclude
any gratuities.
4.TaxesThe maximum meal reimbursement amounts areinclusive of and assume expenses for taxes. Themaximum meal reimbursements shall exclude any andall gratuities.
b. LodgingThe District will reimburse Directors or pre-payaccommodations in single rooms at conference facilitiesor in close proximity when applicable. Or, in theabsence of conference accommodations, normal single-room business, government or commercial classaccommodation may be obtained. Under normal
circumstances, lodging will not be reimbursed for thenight before a conference starts and the night after it
ends. However, in situations where available travelschedules would require the Director to leave homebefore 6:00 AM or return to home after 12:00 AM, lodgingfor the night before or the night after will bereimbursable.
4. Entertainment
The District shall not cover any expenses incurred forrecreation or entertainment.
5.Incidental Expenses
Unavoidable, necessary and reasonable authorized expenseswill be fully reimbursed by the District. Some examples of
allowable expenses are:
a.Reasonable transportation to local restaurants and tooptional functions that are a part of conference events.
b.Parking fees.
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
DIRECTORS COMPENSATION, REIMBURSEMENT OF EXPENSES AND GROUP INSURANCE BENEFITS 08 2/20/91 1/8/20
Page 5 of 6
c.The following expenses are not reimbursable:
1.Alcoholic beverages
2.Parking or traffic violations
3. In-room movies or laundry services
6.Director's Responsibility
a.Directors must submit a detailed “Board of DirectorsExpense Claim Form” for reimbursement. Claim formsshould be supported by vouchers and itemized receipts
of expenditures for which reimbursement is beingrequested. Receipts must be attached for all expenses.
If a receipt is lost, the lost receipt must be noted onthe “Board of Directors Expense Claim Form” (Exhibit D)
and approved by the President or the Board before anypayment can be made. Claim forms shall be submittedwithin 45 calendar days after the expense was incurred.Expense claims requiring reimbursement to the District,which are not reconciled within 45 calendar days, shallbe deducted from the next month’s reimbursement.
b.Expenses will not be reimbursed for meetings that havebeen pre-paid and not attended. The President or theBoard may excuse an absence for a meeting. The absent
Director shall provide a verbal or written report atthe next regularly scheduled Board meeting stating the
reason for the absence and, if appropriate, request thatit be excused. Directors will be required to reimburse
the District for any pre-paid expenses for any unexcusedabsence. This reimbursement will be made by deductionfrom future expenditures.
c.When two (2) or more Directors combine an expense onone receipt, the Director requesting reimbursementshould indicate, on or attached to the Director’s “Boardof Directors Expense Claim Form” the identity of theother persons sharing expenses. This will facilitateappropriate allocation of expenses to each participant.
d. Expenses incurred by a Director, other than reimbursableexpenses, including, but not limited to expenses of the
Director’s spouse, family members, or guests are theresponsibility of the Director.
e. Each Director shall provide a brief report on meetingsattended at the expense of the District at the nextregular meeting of the Board of Directors [GovernmentCode Section 53232.3(d)]. The report may be provided
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
DIRECTORS COMPENSATION, REIMBURSEMENT OF EXPENSES AND GROUP INSURANCE BENEFITS 08 2/20/91 1/8/20
Page 6 of 6
verbally during the “Directors Reports” section of the meeting or submitted in writing to the District Secretary on the “Board of Directors Meetings Attended Form” (Exhibit E). Written reports will be filed with the minutes of the meeting and become part of the board records.
f.All documents related to reimbursable Districtexpenditures are public records subject to disclosure
under the California Public Records Act. [GovernmentCode Section 53232.3(d)].
g.The District shall, at least annually, provide a reportto disclose any reimbursement paid by the District
within the immediately preceding fiscal year of at least$100 for each individual charge for services or productreceived. “Individual charge” (as defined in CaliforniaGovernment Code Section 53065.5) includes, but is notlimited to, one meal, lodging for one day,transportation, or a registration fee.
D.District Group Insurance Benefits
1.Each Director, while serving as a member of the Board ofDirectors, shall be entitled to the health and welfare and
life insurance benefits set forth in the Schedule of Benefitsin the District Group Insurance Plan Booklet, which benefits
are furnished by the District at District cost, withapplicable contributions, for active District employees and
Directors. Each active Director shall also be entitled to a$65,000 term life and accidental death and dismembermentinsurance policy (subject to policy requirements and anystandard age reduction schedule), a $100,000 travelaccidental death and dismemberment policy. In addition to theforegoing, the District will pay premiums for additionalindividual life insurance coverage in an amount of up to$250,000 for a 20 year term for those active Directors whoapply for such coverage with the District’s provider and meet
the provider’s standard underwriting guidelines and policyrequirements. If coverage at higher amounts or for a longer
term is made available by the provider, each Director maypurchase such additional coverage on a self-pay basis.
2.Each former member of the Board of Directors, who served inoffice after January 1, 1981, who was elected to a term ofoffice that began before January 1, 1995, who is at least60 years of age, and whose total service at the time oftermination is not less than 12 years, shall be entitled tothe health and welfare and life insurance benefits set
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
DIRECTORS COMPENSATION, REIMBURSEMENT OF EXPENSES AND GROUP INSURANCE BENEFITS 08 2/20/91 1/8/20
Page 7 of 6
forth in the District Group Insurance Plan Booklet, which benefits are furnished by the District, at District cost, for retired Directors.
E.Miscellaneous
Cell Phone expenses are not considered a reimbuseable expense.
Attachments
Exhibit A: Approved Function List Exhibit B: “Board of Directors Per Diem and Mileage Claim Form” Exhibit C: “Board of Directors Travel Request Form” Exhibit D: “Board of Directors Expense Claim Form”
EXHIBIT A
Approved Functions List
Board Policy for payment of per diem compensation and expenses for Director attendance at District meetings:
The Board reviews its authorization and policy for payment of per diem compensation forpre-approved meetings annually, in January
following reorganization of the Board and election of a new President. Below is the current Board policy:
1.The following meetings are pre-approved for all Directorsto attend and receive per diem compensation and expensereimbursement:
a)Otay Water District Regular and Special Board Meetingsb)Otay committee meetings for committee members onlyc)Otay business meetings called by the General Managerand authorized by the President of the Board whereindividual Directors are requested to attend
d)Except as otherwise specifically excluded in thispolicy, official District functions that take place
during normal business hours where Directors arerequested to attend by either the Board President orthe Boarde) Semi-annual conference of the Association of CaliforniaWater Agenciesf)Regular quarterly meetings of the Water AgenciesAssociation of San Diego Countyg)Regularly monthly meeting of Council of Water Utilitiesh)Business meetings and conferences of the CaliforniaSpecial District Association held in San Diego County
All other meetings not listed here require pre-approval by the President or Board for Directors to receive per
diem compensation and/or expense reimbursement.
2.The following meetings are pre-approved for designated OtayDirector representatives or designated alternate. TheDistrict Secretary will maintain an updated list ofdesignated Director representatives. Any other Director whowishes to attend these meetings and receive a per diem musthave approval from the President or Board prior to the event
or be designated by the President or Board, as an alternate.The pre-approval shall include the attendance of the
Director at the commission, committee, board or meeting andany committee, subcommittee or other official or postedmeeting of the agencies, commissions, committees or boardslisted below:
EXHIBIT A
a)Planning Group and City Commission meetings that fallwithin the boundaries of each directors district (whenissues impacting OWD are discussed)b) Inter-Agency Committee Meetingc)METRO (TAC/AFFORD) Commission
d)ACWA or CSDA meetings/conferencese)Water Conservation Garden
f)WateReuse Associationg)South County Economic Development Council
3.The Board President or his designee is pre-authorized toattend District business meetings with cities and otheragencies to represent Otay Water District, and may claim aper diem and expenses. Any other Director desiring to attendthe same meeting of this nature would require approval toattend from the President or the Board in order to receive
a per diem and expense reimbursement.
4.When the President or the Board appoints a director(s) to acommittee, the meeting(s) shall be considered pre-approved
for per diem and expense reimbursement.
5.The following meetings require pre-approval by the BoardPresident or Board of Directors to receive per diem andexpense reimbursement:
a)Regional and/or local Chamber of Commerce business orboard meetings where the District maintains a membershipor whose geographical area is within District boundaries
b)Other meetings that the board president deems beneficialto the District
6.The following meetings are not eligible for pre-approved perdiem claims:
a)Attending other Districts’ Board meetings, unless thereis a matter on their agenda that is related to District
businessb) Otay employee appreciation breakfast, luncheons or
dinnersc)Retirement receptionsd)Otay picnics or dinner-dances or other purely socialeventse)If a per diem reimbursement is provided by anotheragency (i.e. San Diego County Water Authority and theMetro Commission)f)First Friday Breakfasts unless presenting Otay officialbusiness to the assembly
g)Any political campaign event or function
EXHIBIT A
7.In order to submit a per diem/travel reimbursement themember must attend at least 50% of the meeting (per day)and the reimbursement request must be submitted within 45days of the occurrence, otherwise it may be consideredattended without per diem. The President of the Board will
make the final determination.
8. All other meetings/conferences/tours/seminars/workshops/functions not listed in this policy must be pre-approved by the Board President or the Board.
EXHIBIT B
(Director’s Signature)
GM Receipt: Date:
FOR OFFICE USE: TOTAL MILEAGE REIMBURSEMENT: $
INSTRUCTIONS ON REVERSE
OTAY WATER DISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM
Pay To: Period Covered:
Employee Number: From: To:
ITEM DATE MEETING PURPOSE / ISSUES
DISCUSSED MILEAGE
HOME to OWD OWD to HOME
MILEAGE
OTHER LOCATIONS
Total Meeting Per Diem: $
($145 per meeting)
Total Mileage Claimed: miles
EXHIBIT B
INSTRUCTIONS FOR PREPARATION OF BOARD OF DIRECTORS PER DIEM CLAIM FORM
1.Record the date, and name or purpose/issues discussed of meetingattended on behalf of the District.
Note: The District will pay Director's per-diem for one meeting/
function per day and the maximum of 10 meetings/functions per month.If a Director attends more than 10 meetings/functions (10 days), the
District will reimburse for the mileage and any reimbursable out-of-pocket expenses incurred for these additional meetings.
2.Record number of miles (round trip) driven to attend meeting/function.
The use of personal vehicles in the conduct of official District business shall be reimbursed at the current Internal Revenue Service rate. The Director's expense claim should indicate the nature of the trip. If a trip begins at home, the District will reimburse the mileage from home to destination and return mileage. District insurance does not cover personal vehicles while they are being driven on District business. The reimbursement rate is inclusive of an allowance for insurance costs. The District will reimburse Directors for the deductible under their personal insurance policy
should they be involved in an accident while on District business. To be eligible for reimbursement, each Director shall maintain a current California
driver’s license and at least the minimum vehicle liability insurance required by State law or shall arrange for a driver who meets said standards.
The District will not reimburse the cost of travel of a personal nature taken in conjunction with travel on official business.
Claim forms shall be submitted within 45 calendar days after the meeting date. Expense claims requiring reimbursement to the District which are not reconciled within 45 calendar days, shall be deducted from the next month’s reimbursement.
No information on the Per Diem Claim Form may be designated as confidential in nature. All expenses must be fully disclosed on the form.
OTAY WATER DISTRICT
BOARD OF DIRECTORS TRAVEL REQUEST FORM
Director: Date of Request:
Name and Location of Function:
Date(s) function to be held: -
Sponsoring Organization:
Request for Prepayment of Fees Related to the Function:
Expense Type Not Needed Pre-Payment Requested
Registration
Airline
Auto Rental
Mileage N/A
Taxi/Shuttle N/A
Lodging
Meals N/A
Other Expenses – Explain Below
Lodging Preference:
Explanation of Other
Expenses:
Signature of Director Date of Request
For Office Use Only Below This Line
Date of Board Approval:
Expense Type Description Amount Pre-Paid
Registration
Airline
Auto Rental
Mileage N/A
Taxi/Shuttle N/A
Lodging
Meals N/A
Other Expenses
District Secretary Date Processed
EXHIBIT C
OTAY WATER DISTRICT
BOARD OF DIRECTORS
EXPENSE CLAIM FORM
Pay To: Period Covered:
Employee Number: From: To:
ITEMIZED REIMBURSEMENT CLAIMED
Date Type of Reimbursement Amount
TOTAL Reimbursement Claimed: $
Director Signature: Date:
GM Receipt: Date:
INSTRUCTIONS ON REVERSE
EXHIBIT D
INSTRUCTIONS FOR PREPARATION OF BOARD OF DIRECTORS EXPENSE CLAIM FORM
The necessary expenses incurred while traveling on District business including common carrier fares (economy class), automobile rental charges, District business telephone calls, lodging, baggage handling, parking fees, meals, etc. will be reimbursed when documented on the Director's Per Diem and Expense Claim Forms. Receipts must be attached for all meal expenses. If a receipt is lost, the lost receipt should be noted next to the expense and submitted to the President before any reimbursement can be made. Receipts are required for the reimbursement of all
expenses.
All receipts must have the nature of the expense and the business purpose
noted on the receipt.
The District will not reimburse the cost of travel of a personal nature taken
in conjunction with travel on official business.
Meals shall be reimbursed as per section 3, Meals and Lodging, of this policy (Policy 8).
Any receipts that include costs of personal travel (e.g., hotel receipt for employee and spouse) should identify what the cost would have been without personal travel (e.g., single room rate as opposed to double room rate).
Claim forms shall be submitted within 45 calendar days after the expense was incurred. Expense claims requiring reimbursement to the District which are not reconciled within 45 calendar days, shall be deducted from the next month’s
reimbursement.
No information on the Expense Claim Form may be designated as confidential in nature. All expenses must be fully disclosed on the form.
The following expenses are not reimbursable:
a. Alcoholic Beverages d. Laundry service
b. Parking or traffic violations e.Entertainment or recreation
c. In-room movies f. Expenses incurred by spouses,family members, or guests.
ND: 4840-9653-1715, v. 2
EXHIBIT D
Exhibit E
Board of Directors Meetings Attended Form
Director Name: Period Covered:
From: To:
Item No. Date Meeting Attended Description
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
-Instructions on Reverse -
Exhibit E
Instructions for the Preparation of the Board of Directors Meetings Attended Form
1. Enter the period (dates) of the meetings that will be reported on the form.
2. Record the date, name/purpose of meeting, and issues discussed at the meeting(s) attended on
behalf and expense of the District.
Board of Directors Meetings Attended Forms shall be submitted to the District Secretary prior to or
on the date of the next regular board meeting that follows the dates of the meetings reported on this form. No information on the form may be designated as confidential in nature.
This form will be filed with the minutes of the meeting and become part of the board records.
STAFF REPORT
TYPE MEETING: Regular Board Meeting MEETING DATE: January 8, 2020
SUBMITTED BY: Mark Watton,
General Manager
W.O./G.F. NO: DIV. NO.
APPROVED BY: Susan Cruz, District Secretary
Mark Watton, General Manager
SUBJECT: Board of Directors 2020 Calendar of Meetings
GENERAL MANAGER’S RECOMMENDATION:
At the request of the Board, the attached Board of Director’s meeting
calendar for 2020 is being presented for discussion.
PURPOSE:
This staff report is being presented to provide the Board the
opportunity to review the 2020 Board of Director’s meeting calendar
and amend the schedules as needed.
COMMITTEE ACTION:
N/A
ANALYSIS:
The Board requested that this item be presented at each meeting so
they may have an opportunity to review the Board meeting calendar
schedule and amend it as needed.
STRATEGIC GOAL:
N/A
FISCAL IMPACT:
None.
LEGAL IMPACT:
None.
Attachment: Calendars of Meeting for 2020
G:\UserData\DistSec\WINWORD\STAFRPTS\Board Meeting Calendar 01-08-20.doc
AGENDA ITEM 24b
Board of Directors, Workshops
and Committee Meetings
2020
Regular Board Meetings: Special Board or Committee Meetings (3rd
Wednesday of Each Month or as Noted)
January 8, 2020
February 5, 2020
March 4, 2020
April 1, 2020
May 6, 2020
June 3, 2020
July 1, 2020
August 5, 2020
September 2, 2020
October 7, 2020
November 4, 2020
December 2, 2020
January 22, 2020
February 19, 2020
March 18, 2020
April 22, 2020
May 20, 2020
June 17, 2020
July 22, 2020
August 19, 2020
September 23, 2020
October 21, 2020
November 18, 2020
December 16, 2020
SPECIAL BOARD MEETINGS:
BOARD WORKSHOPS:
STAFF REPORT
TYPE
MEETING: Regular Board
MEETING
DATE: January 8, 2020
SUBMITTED
BY:
Mark Watton
General Manager
W.O./G.F.
NO:
N/A DIV.
NO.
N/A
APPROVED BY: Mark Watton, General Manager
SUBJECT: General Manager’s Report
ADMINISTRATIVE SERVICES:
GIS:
•Esri Planning Workshop – Along with Esri professional support,
staff hosted a GIS Planning workshop for District stakeholders.
Esri presented some of the latest solution features related to the
water industry. In turn, staff from Operations, Engineering, and
Customer Service displayed to the Esri technical advisors how the
District is leveraging the GIS solutions. Stakeholders were
actively involved in the discussion and follow-up meetings are
scheduled with individual departments for further discussion.
Human Resources:
•Harassment Prevention Training - The District held its biennial all
employee harassment prevention training on November 5th and 6th. The
Workplace Training Network presented the training and utilized
acting to review the content in a memorable way.
•Supervisor/Management/Leadership Academies – The Centre for
Organization Effectiveness recently offered the supervisor,
management, and leadership training academies that concluded in
November. A total of 14 employees attended the academies: eight
employees attended the Supervisors Academy, three employees
attended the Public Management Academy, and three employees
attended and completed the year-long Certified Public Manager
certification program. Senior Management attended the various
graduations of each of these academies during the month of November
to show support for the employees attending the programs.
AGENDA ITEM 25
2
•Holiday Party - The District’s Holiday Party was held Saturday,
December 14th, at the Chula Vista Golf Course. Employees and guests
enjoyed the festive evening.
•Promotions/Recruitments:
o An internal applicant was selected for the Senior Accountant
position.
o The vacant Accountant position was filled from the Senior
Accountant recruitment eligibility list.
o The District is currently recruiting for a SCADA/Instrumentation
Technician and a General Manager.
o The District is preparing to recruit for a Customer Service
Representative I/II and a Reclamation Plant Supervisor.
IT Operations:
•District Board Room Technology Audio/Video (AV) Upgrade - Staff
discussed and presented the analysis of the AV upgrade during the
recent Finance and Administration Committee. The committee
discussed the need for the upgrade, displayed visual representation
of the new hardware equipment, and the selected implementation
vendor. Pending final approval from the Board, staff anticipates
beginning the project in early March 2020.
•Monthly Board Meeting Audio Streaming:
o During the District’s October Board meeting, 17 customers
engaged in the listening of the live monthly meeting. The live
audio broadcast was aired for 2 hours and 12 minutes.
o During the District’s November Board meeting, 17 customers
engaged in the listening of the live monthly meeting. The live
audio broadcast was aired for 2 hours and 11 minutes.
Purchasing & Facilities:
•Cal-Card Rebate Program Update - The District is on track to
achieving nearly $40,000 in purchase and early payment rebates for
FY2020. Since the expansion of the program in 2014, the District
will realize nearly $153,000 in rebates with more than $200,000
projected over the next 5 years. By shifting smaller and routine
purchases from requisitions and purchase orders to the Cal-Card
program, the District is saving administrative costs at nearly
$58,000 annually. That is a combined return of $98,000 during
FY2020 and a projected combined of $490,000 over the next 5 years.
In FY2019, there were 369 purchase orders issued with an average
value of $22,652.48 and 3,984 Cal-Card transactions with an average
value of $522.91. Cal-Card oversight includes employees submitting
monthly expense reports with backup documentation for manager
3
review, and signature along with US Bank analytics that reports on
transactions that occur on weekends and holiday, charged to
prohibited merchant categories, attempts to get past purchase
limits in the form of split transactions, large spend increase over
average spend as well as other custom and standard spend analytic
rules.
•Administration Building Ductwork Cleaning - Over time, and even
with filters in place, the HVAC duct and grillwork collect dust and
other airborne particulates which buildup and dislodged during HVAC
system maintenance and work performed above the suspended ceiling
such as the recent LED upgrade program. For many employees, the
dislodged particles can become an airborne irritant together with
the grit and dust that can deposit on desktops and other
surfaces. Facilities has contracted with Absolute Duct & Chimney
Cleaning, Inc. to clean the ductwork in the Admin building starting
with the Admin Services and GM areas, Finance and Customer Service,
followed by Engineering. The work will be conducted on Saturdays
to minimize staff disruption. Ductwork cleaning at Operations was
completed in October 2018.
The cleaning process includes covering the exposed duct opening
with a RamAir Vacuum Box and inserting a Reverse Air Pressure hose
at 170-180 psi to loosen up all the debris inside the air ducts and
reverse it back to the Vacuum box and into a HEPA vacuum
hose. Absolute is a family-owned business founded in 2015 and is
fully bonded, insured, with OSHA trained and certified
professionals.
4
Safety & Security:
•Update -- America’s Water Infrastructure Act of 2018 (AWIA 2018) –
Department stakeholders have reviewed, verified and updated initial
information. The same will be used on the vulnerability assessment.
The deadline for compliance is March 31, 2020. Staff estimates
having a document for review by February 2020.
•District EOC Staff Active Shooter Tabletop Exercise – Staff
completed a review of the active shooter tabletop exercise. Next
steps, via stakeholder input, will be assigned action items for
completion.
•Monthly WebEOC Emergency Preparedness & Tabletop Exercise -
District EOC staff successfully completed the monthly exercise for
the month of November. The exercise consisted of: “Under Status
Boards, find the FEMA Form 90-91D, Photo Sheet. Assume damage to a
facility – fill out and post to the Water Hub. Include ‘Nov test’
in the title”.
Finance:
•Sewer Cost of Service Study – Staff is in the process of completing
a cost of service study for sewer. The objective of this study is
to establish a rate calculation that will provide for more
consistent revenues to meet the requirements of current and
projected debt issuances. The cost of service study is anticipated
to be brought to the Board in February or March, followed by a
Prop 218 hearing in September or October, and rates becoming
effective on January 1, 2021.
•Capacity Fee Study for Sewer and Water – Otay Staff is in process
of completing documentation requested by HDR for preparing an
update to the capacity fee study. Most of the requested items have
been provided to HDR. Staff is in the process of finalizing
updates to the future project cost estimates and ultimate EDU
projections.
•2021 Budget – Staff kicked off the 2021 budget process notifying
staff that the OPEX modules have been opened for individuals to
begin entering their 2021 budget in Eden. At this time staff will
be preparing the budget to be presented to the Board in a similar
manner as the FY 2020 budget, with multiple staff meetings
beginning in March and finishing with the June Board meeting.
Staff plans on holding additional meetings with departments and the
new General Manager to walk through individual budgets in detail.
•2019 Annual Audit – The Fiscal Year 2019 Comprehensive Annual
Financial Report (CAFR) is now complete. The CAFR was submitted to
5
the Government Finance Officers Association (GFOA) on December 16,
2019 to be evaluated for a “Certificate of Achievement for
Excellence in Financial Reporting.”
•2019 Wastewater Bond Issuance – The Wastewater Bond Issuance
successfully closed on December 12, 2019. The bonds were sold at
an “All-in total issuance cost” yield to maturity rate of 3.28%
resulting in net proceeds of $3 million to the District. The
proceeds were used to reimburse the District for expenses related
to the Campo Road Sewer Pipeline Project.
•Rate Changes – The updated rates approved by the Board during the
annual budget process will go into effect beginning with the first
billing cycle in January 2020.
•AMR Change Outs – Concord has completed all transponder change outs
and is currently working on meter changes. It is anticipated that
meter change outs will be completed by the end of January 2020.
The change out process has been running smoothly to date. Since
beginning this project, over 47,000 registers have been changed
out. After this next round of meter changes, over 3,300 meters
will have been changed. There will be another round of meter
change outs in the Spring. These are high users that had a 3G
warranty register installed, but did not have a meter change. We
do not have the exact number of meters for this, but anticipate
about 1,000.
Financial Reporting:
•The financial reporting for October 31, 2019 is as follows:
o For the fourth month ending October 31, 2019, there are total
revenues of $39,389,403 and total expenses of $38,162,520. The
revenues exceeded expenses by $1,226,883.
•The financial reporting for investments for October 31, 2019 is as
follows:
o The market value shown in the Portfolio Summary and in the
Investment Portfolio Details as of October 31, 2019 total
$68,345,052 with an average yield to maturity of 2.047%. The
total earnings year-to-date are $464,237.
6
• The financial reporting for November 30, 2019 is as follows:
o For the fifth month ending November 30, 2019, there are total
revenues of $48,359,328 and total expenses of $46,552,200. The
revenues exceeded expenses by $1,807,128.
• The financial reporting for investments for November 30, 2019 is as
follows:
o The market value shown in the Portfolio Summary and in the
Investment Portfolio Details as of November 30, 2019 total
$67,998,329 with an average yield to maturity of 2.005%. The
total earnings year-to-date are $577,665.
ENGINEERING AND WATER SYSTEM OPERATIONS:
Engineering:
• 870-2 Pump Station Replacement: This project consists of a new Pump
Station to replace the existing Low Head 571-1 and High Head 870-1
Pump Stations. The project also includes the replacement of the
existing liner and cover for the 571-1 Reservoir (36.7 MG). In
December 2019, the Station’s contractor Pacific Hydrotech continued
to install and terminate wire from the Station’s programmable logic
controller to the Station’s equipment. The contractor also began
installation of the Station’s exterior curbs. Environmental
compliance during construction continues to be monitored by Helix
Environmental. The Station’s start up plan is being finalized. The
project is within budget and is scheduled to be completed in March
2020. (P2083 & P2562)
• Campo Road Sewer Replacement: The existing sanitary sewer from
Avocado Road to Singer Lane was undersized and located in
environmentally sensitive areas that are difficult to access. The
Campo Road Sewer Replacement project installed approximately 7,420
linear feet of new 15-inch gravity sewer pipe and includes
abandonment of the existing sewer main. During the month of
December 2019, the contractor Wier Construction obtained substantial
completion of the construction contract work. Punch list items
remain for contract acceptance. A close out change order will be
presented at the February meeting of the Board of Directors. The
project is within budget. (S2024)
• Vista Vereda and Hidden Mesa Water Pipelines Replacement: The
existing 1950’s steel water line along Vista Vereda between Vista
Grande Road and Hidden Mesa Trail in the Hillsdale area has
experienced leaks and is nearing the end of its useful life. The
existing water main is located primarily within easements, many of
which have had significant improvements performed over the years
7
since the water line was constructed. This project replaced the
existing water lines with new water lines in both Vista Vereda and
Hidden Mesa Road. During December 2019, the District’s
construction contractor Cass Arietta Construction, Inc., obtained
substantial completion of the construction contract work. Punch
list items remain for contract acceptance. This punch list work
includes restoration work associated with a contractor who caused a
cellular concrete spill that occurred during November 2019. A
close out change order will be presented at the February meeting of
the Board of Directors. This project is within budget. (P2574 &
P2625)
•Temporary Lower Otay Pump Station Redundancy: This project will add
a second pump to the District’s existing Temporary Lower Otay Pump
Station (TLOPS) to provide redundancy. The Air Pollution Control
District (APCD) of San Diego County issued an Authority to Construct
on July 18, 2019. The redundant trailer vendor’s (Hawthorne)
Hawthorne’s equipment builder subcontractor (Chillicothe Metal
Company located in Illinois) is expecting to receive all remaining
equipment including Flow Serve pump and Miratech emission controls
equipment in December 2019. A new trailer delivery date is
anticipated in the spring 2020 timeframe. During December 2019,
Tharsos, Inc., the District’s construction contractor, mobilized to
the project site to begin potholing work. The construction contract
includes grading, mechanical, structural, electrical,
instrumentation and control, and installation of the trailer. It is
anticipated that work on the project will be completed in June 2020.
This project is within budget. (P2619)
•711-3 Reservoir Cover/Liner Replacement: The existing cover/liner
at the 711-3 Reservoir was installed in 2002 and shows substantial
deterioration that has necessitated its replacement. During
November 2019, the construction contractor Layfield performed work
to locate and repair leaks found at the Reservoir vault locations.
On November 27, 2019, the 711-3 Reservoir was placed back into
service and obtained substantial completion of the construction
contract. Layfield is completing punch list work and finalizing
items required to close out the contract. This project is within
budget. (P2561)
•Portable Trailer Mounted VFD Pumps: This project consists of
procurement of a portable trailer mounted hydropneumatic pump
station designed for deployment at up to seven (7) existing sites
including four (4) hydropneumatic pump stations and three (3) small
pressure zones each fed by a single gravity reservoir. The trailer
vendor’s (Cortech Engineering) shop drawings were approved for
Cortech’s trailer builder subcontractor (PremierFlow) to begin
building the trailer on December 5, 2019. The trailer is
8
anticipated to be delivered in April 2020. This project is within
budget and on schedule. (P2640)
•1485-2 Pump Station Diesel Fuel Leak: On June 5, 2019, a property
owner of the land adjacent to the Pump Station noticed small
staining on the retaining wall and what appeared to be some type of
fuel oil (due to the odor). It was brought to the attention of
District water system operators at the site. The District’s fleet
shop supervisor estimates that the quantity of fuel that leaked was
about 100 gallons and that it was a slow leak, probably occurring
over a year or longer. Although the majority of the fuel was
contained on District property, and out of an abundance of caution,
the County of San Diego (County) Department of Environmental Health
and the Office of Emergency Services were notified of the leak on
June 6, 2019. On September 6th, Operations staff removed additional
contaminated soil from the neighboring resident’s property, and
Geocon took additional samples in areas previously over the
residential limit. The lab results came back with diesel
concentrations below the limit. Operations backfilled the
excavations with new native soil and returned the site to the
previous condition. District staff is submitting a workplan to
remediate the impact of the leak on the District’s property, along
with the lab results for the residential property. The workplan
outlines recommendations made by the County during their site visit
in August, which includes removing and replacing the wall drain for
the retaining wall that acted as a conduit for the leaking diesel
fuel. District Utility Maintenance staff removed contaminated soil
and a portion of the drain line in the area from where the leak
originated up to the Pump Station building. The wall drain was
replaced, and the excavation was backfilled. This section was
paved on October 21, 2019. Staff is currently soliciting quotes to
replace the remainder of the drain line, which is in the tight area
between the building and the retaining wall, along with any
contaminated soil. (P1320-010000)
•1200 Pressure Zone Improvements: The first phase of this project
consists of connections for a Portable Trailer Mounted VFD Trailer
Pump (P2640) at the 1200-1 Pump Station/978-1 Reservoir site in
support of the 1200-1 Reservoir Interior & Exterior Coating Project
(CIP P2533) starting late fall next year. The first phase also
includes demolition of an existing vault and widening of an
existing driveway to provide access and a location to operate the
trailer pump. At the November 2019 Board meeting, the Board
awarded a construction contract to Piperin Corporation to complete
the first phase work. In December 2019, Piperin began work on
construction contract submittals. It is anticipated that the
contractor will mobilize to the site in January 2020. This project
is within budget and the first phase work is scheduled to be
completed in May 2020. (P2653)
9
•For the months of October/November 2019, the District sold 50
meters (82 EDUs), generating $795,411 in revenue. Projection for
this period was 102.6 meters (122 EDUs), with a budgeted revenue of
$1,073,544. Total revenue for Fiscal Year 2020 is $4,502,115
against the annual budget of $6,441,264.
Water System Operations (reporting for October):
•During the month of October, staff coordinated with SDG&E and the
District’s GIS staff to allow for real-time data on the SDG&E
planned public safety power shutoff (PSPS) events and actual PSPS
events when they occur. These PSPS events are triggered by SDG&E
when current weather conditions provide for high wildfire risk. With
this new feature, staff can easily see if there is a potential PSPS
planned inside District boundaries and any actual events.
•On Thursday, October 3rd, staff performed an approved shutdown on
Continental Street in Otay Mesa for a developer project to connect a
new 12-inch water main to an existing main on Camino Maquiladora and
Continental Street. No customers were affected by this shutdown.
•On Saturday, October 5th, staff performed a planned shutdown on
Dublin Drive between Airway Road and Panasonic Way in Otay Mesa, for
a developer to install a new 12-inch valve. This was done so that
the developer could isolate the Distri’s line and proceed with their
sewer project. The shutdown lasted from 8:00 AM until 5:00 PM and
affected twenty-five (25) business customers. Water trailers were
available on site.
•On Tuesday, October 8th, staff performed a planned shutdown on Vista
Vereda to tie in to the new 12-inch main line. Eleven (11)
residential customers were affected from 8:00 AM to 5:00 PM and
water trailers were available on site.
•On Wednesday, October 23rd, staff performed a planned shutdown on
Vista Vereda and Vista Grande Road to tie in the final section of
the new pipeline to an existing 10-inch ACP. No customers were
affected as a hi-line to the area was performed the day before. The
shutdown ended on Thursday, October 24th.
•On Thursday, October 24th, staff performed an unplanned shutdown at
733 Kempton Street in Spring Valley due to a damaged 2-inch service
line caused by a contractor working on a sewer line for the County
of San Diego. The shutdown affected ten (10) residential customers
from 3:00 PM to 6:45 PM. Water trailers were available on site.
•On Friday, October 25th, staff performed an unplanned shutdown at
923 Rangeview Street in Spring Valley due to a 6-inch beam break on
a direct tap. The shutdown affected fifteen (15) residential
customers from 10:00 AM to 2:00 PM and water trailers were available
on site.
10
Water System Operations (reporting for November):
•On Tuesday, November 5th, the District received a notice from the
City of San Diego South Bay Water Reclamation Plant that their plant
shutdown will extend four (4) weeks. As a result, the shutdown will
now be from January 2020 to June 2020 for their UV upgrades.
•On Thursday, November 7th, staff performed several mock shutdowns
for the upcoming CIP Dictionary Hill water line replacement
shutdowns, as requested by Engineering.
•On Tuesday, November 12th, staff performed a planned shutdown on
Orion Avenue, south of Strata Street in Chula Vista, for a
contractor to tie-in the new main to the existing 12-inch main line
as part of a developer project. There was one (1) master meter that
affected a residential complex. The shutdown lasted from 8:00 AM to
4:00 PM and a water trailer was available on site.
•On Wednesday, November 13th, staff performed a planned shutdown on
Sweetwater Springs Boulevard and Jamacha Boulevard for a contractor
to weld flange nozzles and steel wrappers to be able to tie-in to
the District’s existing 12-inch main line for the Sweetwater Place
Improvement Plan. This affected nine (9) businesses in the small
shopping center. The shutdown lasted from 8:00 AM to 5:00 PM and a
water trailer was available on site.
•On Saturday, November 16th, a planned power outage from SDG&E took
place and it had minimal effect to the 711-1 Pump Station.
•On Tuesday, November 19th, staff performed an unplanned emergency
shutdown on Pershing Road and Santa Alexia Avenue in Chula Vista,
due to a developer hitting 2-inch blow off/end cap, affecting
ten (10) residential meters on a new developer project that had not
been accepted. The shutdown lasted from 3:30 PM to 7:45 PM and a
water trailer was available on site.
•On Wednesday, November 27th, staff performed a planned shutdown on
Kempton Street in Spring Valley, to replace a defective 12-inch
valve and add a 12-inch valve, affecting twenty-two (22) meters. The
shutdown lasted from 8:00 AM to 3:00 PM and a water trailer was
available on site.
11
Purchases and Change Orders:
•The following table summarizes purchases and Change Orders issued
during the period from October 18 through December 18, 2019 that
were within staff’s signatory authority:
Date Action Amount Contractor/
Consultant Project
10/18/2019 P.O. $2,118.34 Scripps Center
for Executive Executive Physical
10/28/2019 P.O. $1,200.00 Lance Picotte
Safety Consulting
Asbestos Cement
Pipe Training
10/28/2019 P.O. $10,920.00 American Digital
Cartography
Map Geodatabase
Annual License
Renewal
10/28/2019 P.O. $4,550.00 Marilyn Shepard Nassco Training
10/28/2019 P.O. $3,840.00 Groupware
Technology, Inc.
Professional
Services
10/28/2019 P.O. $9,947.50 Commercial
Transportation Safety Training
10/28/2019 P.O. $2,776.50 Trane US, Inc. Trane HVAC Services
10/31/2019 P.O. $774.21 Protective Life
Insurance Co.
Annual Life
Insurance Premium
11/09/2019 P.O. $1,460.24 Sealright Paving,
Inc.
Fuerte Estates,
Inc. (S2049)
11/19/2019 P.O. $1,379.15 GHA Technologies,
Inc.
Cradlepoint
Netcloud Bundles
11/19/2019 P.O. $1,720.00 Pillsbury
Winthrop Shaw
Professional
Services
11/27/2019 P.O. $36,225.97 ECS Imaging, Inc.
Enterprise Content
Management System
Software
12/09/2019 P.O. $260.00 Albireo Energy,
LLC
Smoke Detector
Operation
12/10/2019 P.O. $675.00
Department of
Industrial
Relations
Conveyance
Inspections
(November 2019)
12/10/2019 P.O. $13,966.80 Corelogic
Solutiona, Inc. Data Services
12/10/2019 P.O. $7,800.00 Notevault,Inc.
Construction
Inspections
Software License
12/18/2019 P.O. $555.07 Mayer
Reprographics
1200 Pressure Zone
Improvements –
Phase 1 (P2653)
12
Water Conservation and Sales:
• Water Conservation - October 2019 usage was 15% lower than October
2013 and November 2019 usage was 4% lower than November 2013. Since
November 2018, customers have saved an average of 15% over 2013
levels.
• The October potable water purchases were 2,454 acre-feet which is
2.7% below the budget of 2,523 acre-feet. The cumulative purchases
through October were 11,377 acre-feet which is 3.9% above the
cumulative budget of 10,953 acre-feet.
13
•The October recycled water purchases and production were 462 acre-
feet which is 1.4% below the budget of 469 acre-feet. The
cumulative production and purchases through October were 1,864
acre-feet which is 1.6% below the cumulative budget of 1,895 acre-
feet.
•The November potable water purchases were 2,272 acre-feet which is
5.1% below the budget of 2,393 acre-feet. The cumulative purchases
through November were 13,649 acre-feet which is 2.3% above the
cumulative budget of 13,346 acre-feet.
14
•The November recycled water purchases and production were 219 acre-
feet which is 8.5% below the budget of 239 acre-feet. The
cumulative production and purchases through November were 2,083
acre-feet which is 2.4% below the cumulative budget of 2,134 acre-
feet.
Potable, Recycled, and Sewer (Reporting up to the month of October):
•Total number of potable water meters: 50,894.
•Total number of sewer connections: 4,739.
•Recycled water consumption for the month of October:
o Total consumption: 377.15 acre-feet or 122,895,652 gallons.
o Average daily consumption: 3,964,376 gallons per day.
o Total cumulative recycled water consumption since October 1,
2018: 1415 acre-feet.
o Total number of recycled water meters: 735.
•Wastewater flows for the month of October:
o Total basin flow: 1,493,203 gallons per day.
▪This is an increase of 1.27 percent from October 2018.
o Spring Valley Sanitation District flow to Metro: 495,475 gallons
per day.
15
o Total Otay flow: 977,710 gallons per day.
o Flow processed at the Ralph W. Chapman Water Recycling Facility:
807,710 gallons per day.
o Flow to Metro from Otay Water District: 190,009 gallons per day.
•By the end of October, there were 6,750 wastewater EDUs.
Potable, Recycled, and Sewer (Reporting up to the month of November):
•Total number of potable water meters: 50,921.
•Total number of sewer connections: 4,739.
•Recycled water consumption for the month of November:
o Total consumption: 418.04 acre-feet or 136,219,028 gallons.
o Average daily consumption: 4,540,634 gallons per day.
o Total cumulative recycled water consumption since November 1,
2018: 2,210 acre-feet.
o Total number of recycled water meters: 736.
•Wastewater flows for the month of November:
o Total basin flow: 1,548,247 gallons per day.
▪This is an increase of 3.81 percent from November 2018.
o Spring Valley Sanitation District flow to Metro: 513,728 gallons
per day.
o Total Otay flow: 1,034,600 gallons per day.
o Flow processed at the Ralph W. Chapman Water Recycling Facility:
945,767 gallons per day.
o Flow to Metro from Otay Water District: 88,846 gallons per day.
•By the end of November, there were 6,750 wastewater EDUs.
OTAY WATER DISTRICT
COMPARATIVE BUDGET SUMMARY
FOR THE FIVE MONTHS ENDED NOVEMBER 3O,2OI9
Actual
44,268,945
25,r90,82s
1,454,805
9,536,972
1,478,331
2,213,218
394,449
2,053,000
3,130,400
432,s00
Budget
43,985,400
t,262,000
96,000
778,500
824,000
355,600
153,500
17,416,900
2,541,400
887,500
673,500
880,000
I,859,500
261,000
395,000
24,914,800
1,493,000
g,7ll,2o0
I ,61 I ,041
2,296,992
2s8,333
2,053,000
3, l 30,400
432,500
YTD
Variance
Exhibit A
Yar o/o
l.2o/o
(2.6%)
5.sYo
1.0%
0.4%
(09%)
0.6%
0.5%
(23.2%)
11.4%
65.60/o
t.6%
1.7%
1.9o/o
(2.0%)
0.0o/o
0.0%
0.0%
(0.0%)
0.0%
0.t%
16.s%r
2.6%
2.0%
8.2Yo
3.6%
(s2.7%)
0.0%
0.0o/o
0.0%
0.0%
0.0%
4110
31-41 l8
4140
4t20
4150
43 l0
4210
4133
4136
4414
4621
4512
551 I
5515
5523
5521
5524
5522
553 I
5532
54tt
5251
REVENUES:
Potable Water Sales
Recycled Water Sales
Potable Energy Charges
Potable System Charges
Potable MWD & CWA Fixed Charges
Potable Penalties
Total Water Sales
Sewer Charges
Meter Fees
Capacity Fee Revenues
Non-Operating Revenues
Tax Revenues
Interest
Total Revenues
EXPENSES:
Potable Water Purchases
Recycled Water Purchases
CWA-lnfrastructure Access Charge
CWA-Customer Service Charge
CWA-Reliability Charge
CWA-Emergency Storage Charge
MWD-Capacity Res Charge
MWD-Readiness to Serve Charge
Subtotal Water Purchases
Power Charges
Payroll & Related Costs
Material & Maintenance
Administrative Expenses
Legal Fees
Expansion Reserve
Replacement Reserve
OPEB Trust
General Fund Reserve
Total Expenses
EXCESS REVENUES(EXPENSE)
93,768,300
2,890,000
229,400
l,g6g,goo
2,065,900
4,615,900
367 900
s 105,806,300
$ 52,353,600
9,8l6,goo
2,366,100
16,078,600
12,258,800
894,400
$ 37,282,800
4,058,400
2,380,800
1,659,600
2,377,200
4,579,900
606,600
870,000
Annual
Budget
53,815,200
3,1 84,700
21,157,700
3,834,1 00
5,713,800
620,000
4,927,300
7,513,000
I ,038,100
9s4,400
$ 105,806,300
$
25,535,599 $
5,587,913
I,138,614
6,597,572
5,039,951
369,296
25,245,100 $
5,735,200
1,079,100
6,535,000
5,018,500
372,500
$290,499
(t47,287)
59,514
62,572
21,451
(3,204)
$ 48,359,328 s 47,455,000 s 904,328
s (34r,698)$
1,268,106
73,691
866,876
1,364,208
361,447
156,055
17,758,598 S
2,541,400
887,320
673,350
880,067
1,959,497
260,82r
329,772
283,545
6,106
(22,309)
88,376
540,208
5,847
2,555
180
150
(67)
J
179
65,228(276,02s) (t.t%)
38,195
174,228
132,710
83,774
(136,1 16)
$
$
397 700 397 700
46,552,200 $ 46,568,966 $
1.807.128 $88ó,034 $
16,766
921.094
F:/MORPT/FS2020-1119 1212012019 2:57 PM
COMPARATIVE BUDGET SUMMARY
NET REVENUES AND EXPENSES
FOR THE FIVE MONTHS ENDED NOVEMBER 30, 2OI9
s2,000,000
s1,800,000
S1,6oo,ooo
51,400,000
51,200,000
s1,000,000
s800,000
s600,000
s400,000
s200,000
AUG SEP ocT NOV
-S2oo,ooo
-s400,000
-s600,000
-s800,000
-s1,000,000
SO
+YTD Actual Net Revenues
+YTD Budget Net Revenues
-+YTD Variance in Net Revenues
JUNJULDECJANÊ88MARAPR
The year-to-date actual net revenues through November show a positive variance of $921 ,094.
OTAY WATER DISTRICT
INVESTMENT PORTFOLIO REVIEW
November 30,2019
INVESTMENT OVERVIEW & MARKET STATUS:
At the Federal Reserve Board's regular scheduled meeting on October 30,2019,the Committee lowered the target range for the federal funds
rate from 1.75-2.00% to 1.50-1.75% in light of the implications of global developments for the economic outlook as well as muted inflation
pressures. The action supports the Committee's view that sustained expansion of economic activity, strong labor market conditions, and
inflation near the Committee's symmetric 2 percent objective as the most likely outcomes, but uncertainties about this outlook remain. There
have been no further changes made to the federal funds rute at the most recent meeting which was held on December 11, 2019. The
Committee will continue to monitor the implications of incoming information for the economic outlook and will act as appropriate to sustain
the expansion, with a strong labor market and inflation near its symmetric 2 percent objective as it contemplates the future path of the target
range for the federal funds rate. In determining the timing and size of future adjustments to the target range for the federal funds rate, they
went on to say: "the Committee will dssess realized and expected economic conditions relative to its møximum employment objective and its
symmetric 2 percent inflation objective. This assessment will take into account a wide rønge of information, including measures of labor
market conditions, indicøtors of inflation pressures and inflation expectations, and readings onfinancial and international developments."
The District's effective rate of return for the month of November 2019 was L97o/o, which was three basis points higher than the previous
month. LAIF return on deposits was nine basis points lower than the previous month, reaching an average effective yield of 2.10% for the
month of November 2019. Based on our success at maintaining a competitive rate of return on our portfolio during this extended period of
low interest rates, no changes in investment strategy regarding returns on investment are being considered at this time. The desired portfolio
mix is important in mitigating any liquidity risk from unforeseen changes in LAIF or County Pool policy.
In accordance with the District's Investment Policy, all District funds continue to be managed based on the objectives, in priority order, of
safety, liquidity, and return on investment.
PORTFOLIO COMPLIANCE: November 30,2019
Investment
8.01: Treasury Securities
8.02: Local Agency Investment Fund (Operations)
8.02: Local Agency Investment Fund (Bonds)
8.03: Federal Agency Issues
8.04: Certificates of Deposit
8.05: Short-Term Commercial Notes
8.06: Medium-Term Commercial Debt
8.07: Money Market Mutual Funds
8.08: San Diego County Pool
12.0: Maximum Single Financial Institution
State Limit
r00%
$65 Million
r00%
t00%
30%
25%
30%
20%
100%
100%
Otav Limit
t00%
$65 Million
100%
t00%
Is%
r0%
r0%
r0%
t00%
s0%
Otav Actual
0
543.26 Million
9.20 Million
13.71 Million
0.43%
2.r7%
$
$
0
0
0
0
Performance Measure FY-20
Return on lnvestment
Target: Meet or Exceed 100% of LAIF
Ú,co
E
aootg
trog
t
0,ú.
3.00
2.50
2.00
1.50
1.00
0.50
0.00
-0.50
-1.00
Month
r LAIF ¡Otay tr Difference
tr Difference
lOtay
rLAIF
-0.48
t.46
1.94
July
FYI9
-0.66
t.34
2.00
Aug
FYI9
-0.67
l.39
2.06
Sep
FYI9
-0.59
1.4t
2.OO
I st Qtr
FYI9
-0.75
L39
2.t4
Oct
FYI9
-0.54
l,67
2.2t
Nov
FYI9
-0.58
l.7 t
2.29
Dec
FY I9
-0.62
1.59
2.Zl
2nd Qtr
FYI9
-0.56
1.80
2.36
Jan
FYI9
-0.53
1.86
2.39
Feb
FYI9
-0.65
l.7g
2.44
Mar
FYI9
-0.58
1.82
2.39
3rd Qtr
FYI9
-0.64
I.8t
2.45
Apr
FYI9
-0.63
1.82
2.45
May
FYI9
-0.54
1.89
2.43
June
FYI9
-0.60
1.84
2.44
4th Qtr
FYI9
-0.47
l.sl
2.38
July
FY20
-0.44
1.90
2.34
Aug
FY2O
-0.35
I .93
2.28
Sep
FY20
-0.42
t.92
2.33
I st Qtr
FY20
-0.25
L94
2.19
Oct
FY2O
-0.1 3
1.97
2.t0
Nov
FY20
Otay Water District
fnvestment Portfolio: rr/ 3o I zorg
5f-g,7o7,zgs
20.L8%5L,471,t96
2.t7%
52,743,5O7
77.65%
Total Cash and lnvestments: 567,927,938 (Book Value)
tr Banks (Passbook/Checking/CD) I Pools (LAIF & County) tr Agencies & Corporate Notes
Par
Month End
Portfolio Management
Portfolio Summary
November 30, 2019
Market
Value
1 0,000,1 20.00
3,693,946.00
9.215.113.92
43,330,012.57
282,000.00
Book
Value
10,000,000.00
3,707,295.38
9,200,000.00
43,258,946.04
284,560.1 5
Y" of
Portfolio
15.05
5.58
13.84
65.1 0
0.43
¡nvestments
Federal Agency lssues- Callable
Federal Agency lssues - Coupon
BOND PROCEEDS (LAIF)
Local Agency lnvestment Fund (LAIF)
San D¡ego County Pool
lnvestments
Cash
PassbooUChecking(not included in yield calculations)
Total Cash and lnvestments
Officer
Reporting period'l 1 IO1 12019-1 1 I 30120'19
Data Updated: SET_ME8: 1211812019 11:28
Run Date: lZ1&2019 - 1'l:28
l7-17-/,"
Value
'10,000,000.00
3,650,000.00
9,200,000.00
43,258,946.04
284,560.1 5
66,393,506.19
1,477 ,136.15
67,870,642.34
66,521,192.49
1,477 ,136.15
67,998,328.64
66,450,801.57 1oo.oo%
1,477,136.15
67,927,937.72
YTM
360 Equ¡v.
1.663
1.454
2.074
2.074
2.144
52 1.978
0.910
52 1.978
YTM
365 Equ¡v.
1.686
1.474
2.103
2.103
2.174
2.005
0.923
2.005
Portfolio OTAY
NL! AP
PM (PRF_PM1) 7.3.0
Report Ver. 7.3.5
736
204
Têrm
't,077
204
Days to
Matur¡ty
101
649
1
1
1
Total Earnings November 30 Month Ending Fiscal Year To Date
Current Year 1 13,351 .99 577 ,665.02
Average Daily Balance 69,863,351.60 69,991,909.52
Effective Rate of Return 1.97% 1.97%
information Corporation. The investments provide suffìcient liquidity to meet the cash flow requirements of the District for the next six months of expenditures.
Month End
Portfolio Management
Portfolio Details - lnvestments
November 30, 2019
Purchase
Dâte
Stated YTM Daysto
Page I
Maturity
DateCUSIPlnvestment #
Federal Agency lssues- Callable
3130AABM9 2374
3134G84S8 2381
3136G4JU8 2375
3135G0S53 2377
3'|36G4MA8 2379
Federal Agency lssues - Coupon
lssuer
Federal Home Loan Bank
Federal Home Loan Mortgage
Federal National Mortage Assoc
Federal National Mortage Assoc
Federal National Mortage Assoc
Subtotal and Average
Average
Balance
10,466,666.67
3,708,595.51
9,31 0,450.56
4,002,279.37
284,560.15
69,863,351.60
12t27t2016
1212812017
1213012016
01t27t2017
o212812017
09/05/2019
09/05/2019
Par Value
2,000,000.00
2,000,000.00
2.000.000.00
2,000,000.00
2,000,000.00
10,000,000.00
1,005,000.00
2,645,000.00
3,650,000.00
9,200,000.00
9,200,000.00
43,258,946.04
43,258,946.04
284,560.1 5
284,560.15
66,393,506.19
Market Value
1,999,540.00
2,000,580.00
1,999,900.00
I,999,900.00
2,000,200.00
10,000,120.00
1,017,1 00.20
2,676,845.80
3,693,946.00
9,215,113.92
9,215,113.92
43,330,012.57
43,330,012.57
282,000.00
282,000.00
66,521,192.49
Book
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
10,000,000.00
1.020.775.85
2,686,519.53
s&P 360
1.450
2.000
1.580
1.700
1.700
2.375
2.375
AA
AA
AA
1.430
1.973
1.558
1.677
1.677
26
302
29
57
89
1212712019
0912812020
1213012019
01t27t2020
0212812020
1.663 101
313378JP7
31337AJP7
2384
2385
Federal Home Loan Bank
Federal Home Loan Bank
Subtotal and Average
BOND PROCEEDS (LAtF)
LAIF 2018 901 5 STATE OF CALIFORNIA
Subtotal and Average
Local Agency lnvestment Fund (LAIF)
LAIF 9OO1 STATE OF CALIFORNIA
Subtotal and Average
San Diego County Pool
SD COUNTY POOL 9OO7 San Diego County
Subtotal and Average
Total and Average
Data Updated: SET_ME8: 1211812019 11,28
1.454
'1.454
649 0911012021
649 0911012021
3,707,295.38
9.200.000.00 2.103
9,200,000.00
43,258,946.04 2.103
43,258,946.04
284,560.15 2.174
284,560.15
66,450,801.s7
't,454 649
2.074
2.074
2.O74
2.074
2.144
2.144
1.978 52
Portfolio OTAY
NL! AP
PM (PRF_PM2) 7.3.0Run Dãte: 121812019- 11:28
Report Ver. 7.3.5
Month End
Portfolio Management
Portfolio Details - Cash
November 30, 2019
Page 2
lnvestment #
Average
Balance
Purchase stated YTM DaYs toDate Parvalue Marketvalue Bookvalue Rate S&P 360 MaturiÇCUSIP
Un¡on Bank
UNION MONEY
PETTY CASH
UNION OPERATING
PAYROLL
RESERVE-10 COPS
RESERVE-10 BABS
UBNA.FLEX ACCT
lssuer
STATE OF CALIFORNIA
STATE OF CALIFORNIA
STATE OF CALIFORNIA
STATE OF CALIFORNIA
STATE OF CALIFORNIA
STATE OF CALIFORNIA
STATE OF CALIFORNIA
1 0,000.06
2,950.00
1,362,975.23
28,249.67
16,1 16.60
37,169.72
19,674.87
67,870,642.34
1 0,000.06
2,950.00
1,362,975.23
28,249.67
16,1 16.60
37,169.72
19,674.87
67,998,328.64
10,000.06
2,950.00
1,362,975.23
28,249.67
16,1 16.60
37,169.72
19,674.87
0.010
0.000
0.986
0.000
0.010
0.010
0.000
I
1.978 52
9002
9003
9004
9005
901 0
901 1
9014
07t01t2019
07101120'ls
0710112019
0710112019
07101t2019
0.010
1.000
0.010
0.010
Average Balance
Total Cash and lnvestnents
Data Updated: SET_ME8: 1211812019 11.'28
0.00
69,863,35r.60 67,927,937.72
Portfolio OTAY
NL! AP
PM (PRF_PM2) 7.3.0Run Date: 1218/2019- 1'l:28
Month End
Activity Report
Sorted By lssuer
November 1,2019 - November 30, 2019
Percent
lssuer of Portfolio
8,325%
Par Value
Beg¡nn¡ng
Balance
10,278,379,21
1,336,386.99
40,658,946.04
52,273,712.24
2,000,000.00
3,650,000.00
5,650,000.00
Transaction
Date
Purchases or
Deposits
0.00
0.00
2,012,500.06
781,373.86
24.O0
55.30
0.00
2,793,953.22
7,500,000.00
7,500,000.00
10,293,953.22
0.00
Par Value
Redemptions or
\Â/ithdrawals
1,078,379.21
1,078,379.21
2,012,503.34
633,674.95
0.00
0.00
7,025.77
2,653,204.06
4,900,000.00
4,900,000.00
8,631,583.27
0.00
End¡ng
Balance
9,200,000.00
1,477,136.15
¡13,258,946.04
53,936,082.19
2,000,000.00
3,650,000.00
5,650,000.00
2,000,000.00
Current
RateCUSIPlnvestrnent #
lssuer: STATE OF CALIFORNIA
BOND PROCEEDS (LAIF)
LAIF 2018
Union Bank
Federal Agency lssues - Coupon
9015 STATE OF CALIFORNIA
Subtotal and Balance
STATE OF CALIFORNIA
STATE OF CALIFORNIA
STATE OF CALIFORNIA
STATE OF CALIFORNIA
STATE OF CALIFORNIA
9OO1 STATE OF CALIFORNIA
Subtotal and Balance
lssuerSubtotal 79.469%
Subtotal and Balance
UNION MONEY
UNION OPERATING
RESERVE-10 COPS
RESERVE-10 BABS
UBNA.FLEX ACCT
9002
9004
901 0
901 1
9014
0.010
1.000
0.010
0.010
2.103
2.103
Subtotal and Balance
Loca! Agency lnvestment Fund (LAIF)
LAIF
lssuer: Federal Home Loan Bank
Federal Agency lssues- Callable
Subtotal and Balance
lssuer Subtotal
lssuer: Federal Home Loan Mortgage
Federal Agency lssues- Callable
Subtotal and Balance
Data Updated: SET_MEB: 1211812019 11:28
Portfolio OTAY
NL! AP
DA (PRF_DA) 7.2.0
Reporl Ver. 7.3.5
Run Date: 1218120'19 - 11:28
2,000,000.00
Month End
Act¡v¡ty Report
November 1, 2019 - November 30, 2019
Page 2
Percent
of Portfol¡o
Par Value
Beg¡nn¡ng
Balance
Current
Rate
Transaction
Date
Purchases or
Deposits
Par V€lue
Redemptions or
Vúthdrawals
Ending
Balance
lssuer: Federal National Mortage Assoc
Federal Agency lssues- Callable
3136G4FY4 2372
CUSIP
lssuer: San Diego Gounty
San Diego County Pool
lssuerSubtotal 2.947%
Federal National Mortage Assoc
Subtotal and Balance
lssuerSubtotal 8.84Oo/"
Subtotal and Balance
lssuer Subtotel 0.419%
Totel 100.000%
2,000,000.00
8,000,000.00
8,000,000.00
284,560.15
284,560.15
68,208,272.39
1.250 1110812019
0.00
0.00
0.00
0.00
0.00
I 0,293,953.22
0.00
2,000,000.00
2,000,000.00
2,000,000.00
0.00
10,631,583.27
2,000,000.00
6,000,000.00
6,000,000.00
284,560.15
284,560.15
67,870,642.34
Data Updated: SET_MEB: 1211812019 11:28
Portfolio OTAY
NL! AP
oA (PRF_DA) 7.2.0
Report Vtr. 7.3.5
Run Date: 12/18/2019- 11:28
Month End
Duration Report
Sorted by lnvestment Type - lnvestment Type
Through 1113012019
lnvestnent
Class
Book
Value
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
1,020,77 5.85
2,686,519.53
9,200,000.00
43,258,946.04
284,560.1 5
66,450,801.57
Value
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
1,005,000.00
2,645,000.00
9,200,000.00
43,258,946.04
284,560.15
65,393,506.19
Market
Value
1,999,540.00
1,999,900.00
1,999,900.00
2,000,200.00
2,000,580.00
1,O17 ,100.20
2,676,845.80
9,215,113.92
43,330,012.57
282,000.00
66,521,l 92.49
Curent
Rate
1.450000
1.580000
1.700000
1.700000
2.000000
2.375000
2.375000
2.103000
2.103000
2.174000
YTM Current360 Yield
Par Matur¡ty/ Mod¡fied
Call Date DurationSecuríty lD lnvestment # Fund lssuer
313OAABM9
3136G4JU8
3135G0S53
3136G4MA8
3134G84S8
313378JP7
313378JP7
[AlF 2018
LAIF
SD COUNTY
2374
2375
2377
2379
2381
23e4
2385
901 5
9001
9007
Fair
Fair
Fair
Fair
Fair
Fair
Fair
Fair
Fair
Fair
1.430
1.558
1.677
1.677
1.973
1.454
't.454
2.074
2.O74
2.144
1.496
1.590
1.710
1.680
1.966
1.684
1.684
2.1 03
2.103
2.174
2.018
99
99
99
99
99
99
99
99
99
99
Federal Home Loan Bank
Federal National Mortage Assoc
Federal National Mortage Assoc
Federal National Mortage Assoc
Federal Home Loan Mortgage
Federal Home Loan Bank
Federal Home Loan Bank
STATE OF CALIFORNIA
STATE OF CALIFORNIA
San D¡ego County
1212712019
1213012019
0112712020
0?j2812020
0912812020
09t10t2021
0911012021
0.071
0.079
0.1 56
0.243
0.812
1.725
1.725
0.000
0.000
0.000
0.136
Portfol¡o OTAY
NLI AP
ou (PRF_DU) 7.1.1
Report Ver. 7.3.5
Report Total
Data Updated: SET_ME8: 1211812019 11.28
Run Date: 12,18¡2019 - 11:28 Page I
Month End
GASB 31 Gompliance Detail
Sorted by Fund - Fund
November 1,2019 - November30,2019
Adjustment in Value
lnvestment
Glass
Fair Value
Fair Value
Fair Value
Fair Value
Fa¡rValue
Fair Value
Fair Value
Fair Value
Amortìzed
Amortized
Fair Value
Amortized
Amortized
Amortized
Amortized
Amortized
Fair Vâlue
Fair Value
Maturity
Date
0912s12020
12t30t2019
0212812020
1110812019
0112712020
0911012021
12127t2019
0911012021
Subtotal
Total
Beg¡nn¡ng
lnvested Value
Redempt¡on
of Pr¡ncipal
AmoÉizat¡on
Adjustment
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Change in
Market Value
Ending
lnvested Value
Purchase Addit¡on
of Principal to Princ¡palCUSIPlnvestrnent# Fund
Fund: Treasury Fund
3134G84S8 2381
3136G4JU8 237s
3136G4MA8 2379
3136G4FY4 2372
3135G0S53 2377
313378JP7 2384
3130AABM9 2374
313378JP7 2385
PETTY CASH 9OO3
RESERVE-IO COPS 901O
LAIF 2018 9015
RESERVE-10 BABS 9011
PAYROLL 9OO5
UBNA-FLEXACCT 9014
UNION MONEY 9OO2
UNION OPERATING 9OO4
LAIF 9001
SD COUNTY POOL 9OO7
Data Updated: SET_ME8: 121'1812019 11,'28
99
99
99
99
99
oo
99
99
oô
99
99
99
99
99
99
99
99
99
2,001,420.00
1,999,880.00
2,000,440.00
1,999,840.00
1.999.980.00
1,019,301.15
1,999,160.00
2,682,638.35
2,950.00
I 6,092.60
10,295,264.71
37,114.42
28,249.67
26,700.64
1 0,003.34
1,215,276.32
40,725,741.25
285,000.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
24.00
0.00
55.30
0.00
0.00
2,012,500.06
781,373.86
7,500,000.00
0.00
0.00
0.00
0.00
2,000,000.00
0.00
0.00
0.00
0.00
0.00
0.00
1,078,375.21
0.00
0.00
7,025.77
2,O12,503.34
633,674.95
4,900,000.00
0.00
-840.00
20.00
-240.00
160.00
-80.00
-2,200.95
380.00
-5,792.55
0.00
0.00
-1,771.58
0.00
0.00
0.00
0.00
0.00
4,271.32
-3,000.00
2,000,580.00
1,999,900.00
2,000,200.00
0.00
1,999,900.00
1,017,100.20
1,999,540.00
2,676,A45.80
2,950.00
16,1 16.60
9,215,113.92
37,',t69.72
28,249.67
19,674.87
10,000.06
1,362,975.23
43,330,012.57
282,000.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
68,345,052.45
68,345,052.¡15
0.00 10,293,953.22 10,631,583.27
0.00 10,293,953.22 't 0,631,583.27
-9,093.76
-9,093.76
67,998,328.64
67,998,328.64
Portfolio OTAY
NL! AP
GO (PRF_GD) 7.1.1
Report Ver. 7.3.5
Run DaIe. 1211U2O19 - 11:28
Month End
lnterest Earnings
Sorted by Fund - Fund
November 1,2019 - November 30, 2019
Yield on Beginning Book Value
Security
Type
MC1
MC1
MC1
MC1
MC1
FAC
MC1
FAC
PA1
LA2
PA1
PA1
PA1
LA1
LA3
0912812020
1?,30t2019
o2J28t2020
1110812019
01127t2020
09t10t2021
1?J27t2019
09110t2021
2.000
1.580
1.700
1.250
1.700
2.375
1.450
2.375
0.010
2.103
0.010
0.010
1.000
2.1 03
2.174
2.028
1.602
1.724
1.267
1.724
1.487
1.470
1.487
0.010
1.905
0.010
0.0'10
't.624
2.276
2.174
lnterest
Earned
3,333.33
2,633.33
2,833.33
486.1 1
2,833.33
1,989.06
2,416.67
s,234.89
0.13
16,093.05
0.30
0.08
1,622.21
76,057.63
508.47
116,041.92
I16,041.92
0.00
0.00
0.00
0.00
0.00
-740.65
0.00
-1,949.28
0.00
0.00
0.00
0.00
0.00
0.00
0.00
3,333.33
2,633.33
2,833.33
486.1 1
2,833.33
1,248.4'l
2,416.67
3,285.61
0.13
16,093.05
0.30
0.08
1,622.21
76,057.63
50a.47
Ending
Par Value
2,000,000.00
2,000,000.00
2,000,000.00
0.00
2,000,000.00
1,005,000.00
2,000,000.00
2,645,000.00
16,1 16.60
9,200,000.00
37,169.72
10,000.06
1,362,975.23
43,258.946.04
284,560.15
Beginning
Book Value
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
1,021,516.50
2,000,000.00
2,688,468.81
16,092.60
10,278,379.21
37,114.42
10,003.34
1,215,276.32
40,658,946.04
284,560.1 5
End¡ng
Book Value
2,000,000.00
2,000,000.00
2,000,000.00
0.00
2,000,000.00
1,020,775.85
2.000.000.00
2,686,519.53
16, I 16.60
9,200,000.00
37,169.72
10,000.06
'1,362,975.23
43,258,546.O4
284,560.15
Adjusted lnterest Eamings
Amort¡zat¡on/
Accret¡on
Adjusted lnterest
Eam¡ngs
Metur¡ty CurrentAnnual¡zedDate Rate Y¡eldCUSIPlnvestment# Fund
Fund: Treasury Fund
3134G84S8 2381
3136G4JU8 2375
3136G4M48 2379
3136G4FY4 2372
3135G0S53 2377
313378JP7 2384
3130AABM9 2374
313378JP7 2385
RESERVE-IO COPS 9O1O
LAIF 2018 9015
RESERVE-1o BABS 9011
UNION MONEY 9OO2
UNION OPERATING 9OO4
LA|F 9001
SD COUNTY POOL 9OO7
Data Updated: SET_ME8: 12/1812019 11.28
99
99
99
99
99
99
99
99
oo
99
99
99
99
Subtotal
Total
67,819,767.80 68,210,357.39 67,877,063.18
67,8f9,767.80 68,2r0,357.39 67,877,063.18
2.068
2.068
-2,689.93 113,351.99
-2,689.93 l't 3,351.99
Portfolio OTAY
NL! AP
rE (PRF_|E) 7.2.0
Report Ver. 7.3.5
Run Date: 12/1812019 - 11:28
Check Total
9,637.20
12,632.77
675.00 675.00
2053383 11/13/19 07732 AIRGAS SPECIALTY PRODUCTS INC 131614381 09/04/19 AS-NEEDED AQUA AMMONIA 232.00
ADS FLOW MONITORING 6,075.00 6,075.00
2053342 11/06/19 17989 ADS CORP 22446.2-1019 10/19/19 ADS FLOW MONITORING
2053418 11/20/19 17989 ADS CORP 22446.22-0919 09/21/19
1,013.64
2053417 11/20/19 02071 ACCOUNTEMPS 54587022 10/29/19 TEMPORARY LABOR - ACCOUNTING 2,005.64 2,005.64
1,013.64 1,013.64
2053416 11/20/19 18122 ACC BUSINESS 192890453 10/27/19 INTERNET CIRCUIT SERVICE (9/11/19-10/10/19)1,013.64
SHAREPOINT SVCS (10/2/19-10/9/9)600.00 600.00
2053309 10/30/19 18122 ACC BUSINESS 192590053 09/27/19 INTERNET CIRCUIT SERVICE (8/11/19-9/10/19)
1050696 10/30/19 AS-NEEDED SODIUM HYPOCHLORITE 120.26
2053415 11/20/19 08488 ABLEFORCE INC 8940 11/14/19
1050355 10/24/19 AS-NEEDED SODIUM HYPOCHLORITE 437.31
1050776 11/04/19 AS-NEEDED SODIUM HYPOCHLORITE 153.06
1050353 10/24/19 AS-NEEDED SODIUM HYPOCHLORITE 568.50
1050663 10/31/19 AS-NEEDED SODIUM HYPOCHLORITE 530.24
1050542 10/28/19 AS-NEEDED SODIUM HYPOCHLORITE 737.96
1050087 10/17/19 AS-NEEDED SODIUM HYPOCHLORITE 584.90
1050778 11/04/19 AS-NEEDED SODIUM HYPOCHLORITE 787.16
1050320 10/23/19 AS-NEEDED SODIUM HYPOCHLORITE 765.29
1050250 10/21/19 AS-NEEDED SODIUM HYPOCHLORITE 1,235.40
1050658 10/31/19 AS-NEEDED SODIUM HYPOCHLORITE 929.28
1050777 11/04/19 AS-NEEDED SODIUM HYPOCHLORITE 1,350.19
1050661 10/31/19 AS-NEEDED SODIUM HYPOCHLORITE 1,317.39
AS-NEEDED SODIUM HYPOCHLORITE 1,585.25
1050541 10/28/19 AS-NEEDED SODIUM HYPOCHLORITE 1,530.58
1049788 10/09/19 AS-NEEDED SODIUM HYPOCHLORITE 120.26
2053414 11/20/19 01910 ABCANA INDUSTRIES INC 1050354 10/24/19
1049946 10/14/19 AS-NEEDED SODIUM HYPOCHLORITE 634.10
1049828 10/10/19 AS-NEEDED SODIUM HYPOCHLORITE 601.30
1050048 10/16/19 AS-NEEDED SODIUM HYPOCHLORITE 929.28
1049824 10/10/19 AS-NEEDED SODIUM HYPOCHLORITE 688.76
1049829 10/10/19 AS-NEEDED SODIUM HYPOCHLORITE 1,317.39
1050251 10/21/19 AS-NEEDED SODIUM HYPOCHLORITE 951.15
1050088 10/17/19 AS-NEEDED SODIUM HYPOCHLORITE 1,388.46
1049789 10/09/19 AS-NEEDED SODIUM HYPOCHLORITE 1,366.59
Amount
2053341 11/06/19 01910 ABCANA INDUSTRIES INC 1049947 10/14/19 AS-NEEDED SODIUM HYPOCHLORITE 1,639.91
CHECK REGISTER
Otay Water District
Date Range: 10/24/2019 - 11/20/2019
Check #Date Vendor Vendor Name Invoice Inv. Date Description
Page 1 of 10
Check Total Amount
CHECK REGISTER
Otay Water District
Date Range: 10/24/2019 - 11/20/2019
Check #Date Vendor Vendor Name Invoice Inv. Date Description
363.50
2,504.00
25,520.00
7,566.04
13877 10/31/19 BACTERIOLOGICAL TESTS (10/28/19-10/29/19)452.00
13710 10/31/19 BACTERIOLOGICAL TESTS (10/18/19-10/19/19)314.00
147.87 147.87
2053423 11/20/19 04119 CLARKSON LAB & SUPPLY INC 13875 10/31/19 BACTERIOLOGICAL TESTS (10/21/19-10/22/19)452.00
4 HOURS OF PHOTO SHOOTING AND VIDEO 700.00 700.00
2053389 11/13/19 00446 CITY OF CHULA VISTA 2018000369 11/12/19 PROPERTY TAX FEES
2053345 11/06/19 19833 CHARLES F NEUMAN 001 11/04/19
2,500.00
2053311 10/30/19 19864 CENTURY PAVING INC Ref002571135 10/28/19 UB Refund Cst #0000257660 1,306.62 1,306.62
632.54 632.54
2053422 11/20/19 18951 CAVANAUGH & ASSOCIATES P A WE.19.046-1 10/24/19 AWWA WATER AUDIT 2,500.00
OUTSIDE SERVICES 45.00 45.00
2053388 11/13/19 19881 CAROLE MONAHAN 3551111219 11/12/19 CUSTOMER REFUND
777471 10/18/19 LEGISLATIVE ADVOCACY CONSULT SVC 3,706.91
2053387 11/13/19 04071 CAPITOL WEBWORKS LLC 30043 10/31/19
1,832.23
2053421 11/20/19 08156 BROWNSTEIN HYATT FARBER 780663 11/12/19 LEGISLATIVE ADVOCACY CONSULT SVC 3,859.13
4,431.38 4,431.38
2053386 11/13/19 19876 BROOKFIELD RESIDENTIAL Ref002571564 11/08/19 UB Refund Cst #0000243368 1,832.23
PROFESSIONAL SERVICES (THRU 9/30/19)73,279.62 73,279.62
2053420 11/20/19 07785 AT&T 000013737474 10/12/19 TELEPHONE SERVICES (9/12/19 - 10/11/19)
2053385 11/13/19 17264 ARTIANO SHINOFF ABED 302781 10/22/19
97.39
2053384 11/13/19 19870 ARBOR WEST INC Ref002571558 11/08/19 UB Refund Cst #0000067607 237.10 237.10
31.12 31.12
2053373 11/13/19 19872 ANG KUK LEE Ref002571560 11/08/19 UB Refund Cst #0000176659 97.39
MAP GEODATABASE LICENSE RENEWAL 10,920.00 10,920.00
2053310 10/30/19 19850 ANDREW KORCHMAROS Ref002571120 10/28/19 UB Refund Cst #0000123012
CM201952 10/13/19 CMIS (7/1/19-8/31/19)160.00
2053344 11/06/19 11590 AMERICAN DIGITAL CARTOGRAPHY 23852 07/16/19
CM201955 10/13/19 CMIS (8/1/19-9/30/19)1,760.00
CM201956 10/13/19 CMIS (9/1/19-9/30/19)1,125.00
CM201954 10/13/19 CMIS (8/1/19-8/31/19)4,320.00
CM201953 10/13/19 CMIS (8/1/19-9/30/19)3,680.00
CMIS (8/1/19-9/30/19)8,715.00
CM201951 10/13/19 CMIS (8/1/19-9/30/19)5,760.00
131621680 10/25/19 AS-NEEDED AQUA AMMONIA 178.00
2053343 11/06/19 14462 ALYSON CONSULTING CM201950 10/13/19
AS-NEEDED AQUA AMMONIA 1,552.00
131621741 10/25/19 AS-NEEDED AQUA AMMONIA 774.00
131618700 10/02/19 AS-NEEDED AQUA AMMONIA 131.50
2053419 11/20/19 07732 AIRGAS SPECIALTY PRODUCTS INC 131621742 10/25/19
Page 2 of 10
Check Total Amount
CHECK REGISTER
Otay Water District
Date Range: 10/24/2019 - 11/20/2019
Check #Date Vendor Vendor Name Invoice Inv. Date Description
2,526.00
2,876.00
315.00
92881995RI2019 09/30/19 PERMIT FEES # 09288 (DEC 2019-DEC 2020)446.00
92771995RI2019 09/30/19 PERMIT FEES # 09277 (DEC 2019-DEC 2020)446.00
92851995RI2019 09/30/19 PERMIT FEES # 09285 (DEC 2019-DEC 2020)446.00
92871995RI2019 09/30/19 PERMIT FEES # 09287 (DEC 2019-DEC 2020)446.00
92791995RI2019 09/30/19 PERMIT FEES # 09279 (DEC 2019-DEC 2020)446.00
92901995RI2019 09/30/19 PERMIT FEES # 09290 (DEC 2019-DEC 2020)446.00
92861995RI2019 09/30/19 PERMIT FEES # 09286 (DEC 2019-DEC 2020)446.00
92891995RI2019 09/30/19 PERMIT FEES # 09289 (DEC 2019-DEC 2020)460.00
49832003RI2019 09/30/19 PERMIT FEES # 04983 (DEC 2019-DEC 2020)460.00
92831995RI2019 09/30/19 PERMIT FEES # 09283 (DEC 2019-DEC 2020)755.00
92911995RI2019 09/30/19 PERMIT FEES # 09291 (DEC 2019-DEC 2020)741.00
32311982RI2019 09/30/19 PERMIT FEES # 03231 (DEC 2019-DEC 2020)859.00
95031996RI2019 09/30/19 PERMIT FEES # 09503 (DEC 2019-DEC 2020)755.00
4,174.00
02332009RI2019 09/30/19 PERMIT FEES # 00233 (DEC 2019-DEC 2020)1,855.00
19891982RI2019 09/30/19 PERMIT FEES # 01989 (DEC 2019-DEC 2020)1,204.00
EXCAVATION PERMITS (SEPT 2019)3,016.50 3,016.50
2053427 11/20/19 02122 COUNTY OF SAN DIEGO 92761995RI2019 09/30/19 PERMIT FEES # 09276 (DEC 2019-DEC 2020)
111919 11/14/19 BUSINESS MEETING 135.00
2053347 11/06/19 00099 COUNTY OF SAN DIEGO DPWOTAY0919 10/09/19
22,635.05
2053426 11/20/19 02612 COUNCIL OF WATER UTILITIES 101519 11/19/19 BUSINESS MEETING 180.00
17,545.28 17,545.28
2053425 11/20/19 18331 CORE & MAIN LP K796055 10/28/19 INVENTORY 22,635.05
REGISTER REPLACEMENT PROGRAM 9,396.29 9,396.29
2053424 11/20/19 17923 CONCORD UTILITY SERVICES 2903 11/18/19 REGISTER REPLACEMENT PROGRAM
13685 09/30/19 BACTERIOLOGICAL TESTS (9/6/19-9/7/19)258.00
2053390 11/13/19 17923 CONCORD UTILITY SERVICES 2888 11/07/19
13688 09/30/19 BACTERIOLOGICAL TESTS (9/24/19-9/25/19)622.00
13686 09/30/19 BACTERIOLOGICAL TESTS (9/11/19-9/14/19)456.00
BACTERIOLOGICAL TESTS (9/19/19-9/22/19)790.00
13684 09/30/19 BACTERIOLOGICAL TESTS (9/3/19)750.00
2053346 11/06/19 04119 CLARKSON LAB & SUPPLY INC 13687 09/30/19
13872 10/31/19 BACTERIOLOGICAL TESTS (10/14/19)188.00
13876 10/31/19 BACTERIOLOGICAL TESTS (10/30/19)178.00
13874 10/31/19 BACTERIOLOGICAL TESTS (10/16/19)226.00
13870 10/31/19 BACTERIOLOGICAL TESTS (10/7/19)188.00
13873 10/31/19 BACTERIOLOGICAL TESTS (10/16/19)302.00
13871 10/31/19 BACTERIOLOGICAL TESTS (10/9/19)226.00
Page 3 of 10
Check Total Amount
CHECK REGISTER
Otay Water District
Date Range: 10/24/2019 - 11/20/2019
Check #Date Vendor Vendor Name Invoice Inv. Date Description
15,265.00
8,056.69
364.40
10,640.00
118.86
2053433 11/20/19 19851 GERALD ODOCAYEN Ref002571121 10/28/19 UB Refund Cst #0000172458 118.86 118.86
3,435.47 3,435.47
2053319 10/30/19 19851 GERALD ODOCAYEN Ref002571121 10/28/19 UB Refund Cst #0000172458 118.86
MILEAGE REIMBURSEMENT (8/1/19-8/31/19)172.84 172.84
2053349 11/06/19 18333 GEOCON INCORPORATED 1910027 10/18/19 GEOTECHNICAL SERVICES (9/9/19-10/6/19)
2053318 10/30/19 17855 GASTELUM, HECTOR 080119083119 10/18/19
ED 2127 10/31/19 WATER CONSERVATION GARDEN TOURS 3,800.00
ED 2056 06/11/19 WATER CONSERVATION GARDEN TOURS 3,040.00
125.00 125.00
2053432 11/20/19 13563 FRIENDS OF THE WATER ED 2108 10/09/19 WATER CONSERVATION GARDEN TOURS 3,800.00
BI-WEEKLY PAYROLL DEDUCTION 125.00 125.00
2053394 11/13/19 19768 FRANCHISE TAX BOARD Ben2571607 11/14/19 BI-WEEKLY PAYROLL DEDUCTION
2053317 10/30/19 19768 FRANCHISE TAX BOARD Ben2571165 10/31/19
576.57
2053393 11/13/19 19740 FRANCHISE TAX BOARD Ben2571609 11/14/19 BI-WEEKY PAYROLL DEDUCTION 576.57 576.57
75.00 75.00
2053316 10/30/19 19740 FRANCHISE TAX BOARD Ben2571167 10/31/19 BI-WEEKY PAYROLL DEDUCTION 576.57
BI-WEEKLY PAYROLL DEDUCTION 75.00 75.00
2053315 10/30/19 19640 FRANCHISE TAX BOARD Ben2571163 10/31/19 BI-WEEKLY PAYROLL DEDUCTION
1723453 10/18/19 FLEET WASH SERVICES 87.37
2053392 11/13/19 19640 FRANCHISE TAX BOARD Ben2571605 11/14/19
99.00
2053348 11/06/19 11962 FLEETWASH INC 1711404 10/04/19 FLEET WASH SERVICES 277.03
113.09 113.09
2053431 11/20/19 17888 FIRST AMERICAN DATA TREE LLC 9003401019 10/31/19 DOCUMENT SERVICE (MONTHLY)99.00
INVENTORY 464.94 464.94
2053375 11/13/19 19873 FERNANDO SANCHEZ Ref002571561 11/08/19 UB Refund Cst #0000213215
0695043-1 10/30/19 INVENTORY 2,246.92
2053391 11/13/19 03546 FERGUSON WATERWORKS # 1083 0695043-2 11/05/19
49,000.00 49,000.00
2053430 11/20/19 03546 FERGUSON WATERWORKS # 1083 0695043 10/28/19 INVENTORY 5,809.77
UB Refund Cst #0000071383 43.89 43.89
2053429 11/20/19 03725 ENVIRONMENTAL SYSTEMS RESEARCH 93720930 10/24/19 ESRI EEAP ANNUAL SUBSCRIPTION
2053314 10/30/19 19848 ENRIQUE MUNOZ Ref002571118 10/28/19
150.78
2053313 10/30/19 19855 DONALD FREEL Ref002571126 10/28/19 UB Refund Cst #0000250167 23.38 23.38
60.00 60.00
2053374 11/13/19 19879 DAVID NADEAU Ref002571567 11/08/19 UB Refund Cst #0000250994 150.78
PERMIT FEE FOR 870 PUMP STATION 4,519.00 4,519.00
2053428 11/20/19 00693 CSDA - SAN DIEGO CHAPTER 112119 11/14/19 BUSINESS MEETING
92801995RI2019 09/30/19 PERMIT FEES # 09280 (DEC 2019-DEC 2020)434.00
2053312 10/30/19 02122 COUNTY OF SAN DIEGO 00233102419 10/24/19
105651998RI19 09/30/19 PERMIT FEES # 10565 (DEC 2019-DEC 2020)446.00
Page 4 of 10
Check Total Amount
CHECK REGISTER
Otay Water District
Date Range: 10/24/2019 - 11/20/2019
Check #Date Vendor Vendor Name Invoice Inv. Date Description
13,086.91
17,045.56
19,590.71
33.15
2053322 10/30/19 19858 JOSEPH BARRERAS Ref002571129 10/28/19 UB Refund Cst #0000251294 48.89 48.89
1,633.60 1,633.60
2053321 10/30/19 19862 JEREMY HENLEY Ref002571133 10/28/19 UB Refund Cst #0000256222 33.15
RETAINAGE RELEASE 7,743.64 7,743.64
2053354 11/06/19 10563 JCI JONES CHEMICALS INC 802915 10/08/19 AS-NEEDED CHLORINE GAS
2053439 11/20/19 16996 JAUREGUI & CULVER INC 00018431 09/25/19
233,504.83
2053308 10/30/19 19696 JASON GIRE Ref002571122 10/28/19 UB Refund Cst #0000188376 150.00 150.00
1,845.00 1,845.00
2053398 11/13/19 07536 JAMUL INDIAN VILLAGE DEV CORP 1072019 10/07/19 MAINTENANCE BOND RELEASE 233,504.83
WEB SECURITY LICENSE (10/7/19-10/6/22)23,761.60 23,761.60
2053353 11/06/19 17106 IWG TOWERS ASSETS II LLC 510703 11/01/19 ANTENNA SUBLEASE (NOV 2019)
162255 11/04/19 BILL PROCESSING SERVICES (OCT 2019)2,460.65
2053352 11/06/19 03380 INSIGHT PUBLIC SECTOR INC 1100694227 10/14/19
BILL PROCESSING SERVICES (OCT 2019)13,083.44
161857 10/31/19 BILL PROCESSING SERVICES (OCT 2019)4,046.62
2053438 11/20/19 08969 INFOSEND INC 161838 10/31/19
160449 09/30/19 BILL PROCESSING SERVICES (SEPT 2019)3,245.99
160724 10/02/19 BILL PROCESSING SERVICES (SEPT 2019)2,444.41
316.93 316.93
2053397 11/13/19 08969 INFOSEND INC 160450 09/30/19 BILL PROCESSING SERVICES (SEPT 2019)11,355.16
GAS DETECTION PROGRAM (10/1/19-10/31/19)855.43 855.43
2053351 11/06/19 17816 INDUSTRIAL SCIENTIFIC CORP 2259626 10/12/19 GAS DETECTION PROGRAM (9/12/19-10/11/19)
0142078 10/15/19 AS-NEEDED ENVIRO (8/31/19-9/30/19)140.00
2053437 11/20/19 17816 INDUSTRIAL SCIENTIFIC CORP 2262750 10/31/19
0142047 10/14/19 AS-NEEDED ENVIRO (8/31/19-9/30/19)1,175.00
0142076 10/15/19 AS-NEEDED ENVIRO (8/31/19-9/30/19)645.00
33.15
2053350 11/06/19 15622 ICF JONES & STOKES INC 0142077 10/15/19 SAN MIGUEL HMA (8/31/19-9/30/19)11,126.91
75.00 75.00
2053396 11/13/19 19877 HOMEFED SH OTAY LLC Ref002571565 11/08/19 UB Refund Cst #0000250405 33.15
AS-NEEDED ENVIRO (ENDING 10/20/19)2,272.23 2,272.23
2053320 10/30/19 19849 HENRY GOMBOA Ref002571119 10/28/19 UB Refund Cst #0000088246
2053436 11/20/19 02008 HELIX ENVIRONMENTAL 74529 10/25/19
1,500.00
2053435 11/20/19 17360 HECTOR MERAUX 8974111319 11/13/19 CUSTOMER REFUND 524.75 524.75
9,144.00 9,144.00
2053395 11/13/19 09873 GROSSMONT-CUYAMACA COMMUNITY 20-2401R4-29 10/14/19 ANNUAL HAZWOP TRAINING 1,500.00
UB Refund Cst #0000042310 59.36 59.36
2053434 11/20/19 12907 GREENRIDGE LANDSCAPE INC 18771 10/30/19 LANDSCAPING SERVICES (OCT 2019)
2053376 11/13/19 19869 GODOFREDO PASION Ref002571556 11/08/19
2053433 11/20/19 19851 GERALD ODOCAYEN Ref002571121 10/28/19 UB Refund Cst #0000172458 118.86 118.86
Page 5 of 10
Check Total Amount
CHECK REGISTER
Otay Water District
Date Range: 10/24/2019 - 11/20/2019
Check #Date Vendor Vendor Name Invoice Inv. Date Description
36,280.90
4,840.00 4,840.00
ANNUAL LIFE INSURANCE PREMIUM 774.21 774.21
2053362 11/06/19 03613 PSOMAS 156600 10/17/19 LAND SURVEYING SERVICES (ENDING 9/26/19)
2053361 11/06/19 07860 PROTECTIVE LIFE INSURANCE CO 49061119 10/22/19
51.77
2053329 10/30/19 00137 PETTY CASH CUSTODIAN 102819 10/28/19 PETTY CASH REIMBURSEMENT (OCT 2019)1,082.63 1,082.63
234.67 234.67
2053379 11/13/19 19880 PATRICIA GARCIA Ref002571568 11/08/19 UB Refund Cst #0000251986 51.77
INVENTORY 7,818.34 7,818.34
2053445 11/20/19 19310 PALM LAUNDRY INC OWD010 11/06/19 TOWEL LAUNDRY SERVICE
2053360 11/06/19 01002 PACIFIC PIPELINE SUPPLY INC S100409670.001 10/21/19
16,265.00
2053359 11/06/19 18332 NV5 INC 139213 10/11/19 ENGINEERING DESIGN (8/1/19-8/24/19)4,807.50 4,807.50
87.78 87.78
2053444 11/20/19 18332 NV5 INC 142043 11/01/19 ENGINEERING DESIGN (8/26/19-9/30/19)16,265.00
UB Refund Cst #0000252339 28.28 28.28
2053378 11/13/19 19874 NAMIR AGOUBI Ref002571562 11/08/19 UB Refund Cst #0000215672
2053328 10/30/19 19859 MIRANDA CAPPETTO Ref002571130 10/28/19
5,098.43
2053358 11/06/19 16608 MICHAEL BAKER INT'L INC 1062900 10/11/19 870-2 PS INSPECT SERVICES (ENDING 9/29/19)24,560.00 24,560.00
19,315.00 19,315.00
2053399 11/13/19 00805 METRO WASTEWATER JPA 293 11/12/19 MEMBERSHIP DUES 5,098.43
NASSCO TRAINING 4,550.00 4,550.00
2053357 11/06/19 19742 MARINE INDUSTRIAL TANK INC 3833852000004667027 10/15/19 INSPECTION & CLEANING OF WATER TANKS
2053356 11/06/19 14946 MARILYN SHEPARD 20191020A 10/20/19
850.00
2053327 10/30/19 19847 MARIA IBARRA Ref002571117 10/28/19 UB Refund Cst #0000034993 20.58 20.58
16,119.28 16,119.28
2053326 10/30/19 19856 M RAE ENGINEERING INC Ref002571127 10/28/19 UB Refund Cst #0000250507 850.00
UB Refund Cst #0000207780 124.68 124.68
2053443 11/20/19 18905 M RAE ENGINEERING INC 00018251 10/01/19 RETAINAGE RELEASE
36293 10/18/19 CP#11 MULTI-TANK FUEL TRAILERS 18,140.45
2053325 10/30/19 19852 LOURDES ARTEAGA Ref002571123 10/28/19
82,765.00 82,765.00
2053442 11/20/19 18618 LDJ MANUFACTURING INC 36294 10/18/19 CP#11 MULTI-TANK FUEL TRAILERS 18,140.45
AS-NEEDED PAVING SERVICE FY20 5,561.50 5,561.50
2053441 11/20/19 15615 LAYFIELD USA CORPORATION E08709-1 10/31/19 RESERVOIR FLOATING COVER MAINTENANCE
2053440 11/20/19 05840 KIRK PAVING INC 7338 10/24/19
111.56
2053355 11/06/19 05840 KIRK PAVING INC 7301 09/24/19 AS-NEEDED PAVING SERVICE FY20 7,878.25 7,878.25
40.09 40.09
2053324 10/30/19 19857 KELLY NORTON Ref002571128 10/28/19 UB Refund Cst #0000250586 111.56
UB Refund Cst #0000250955 11.21 11.21
2053323 10/30/19 19861 KALENA FONSECA Ref002571132 10/28/19 UB Refund Cst #0000253253
2053377 11/13/19 19878 JOSEPH JOHNSON Ref002571566 11/08/19
Page 6 of 10
Check Total Amount
CHECK REGISTER
Otay Water District
Date Range: 10/24/2019 - 11/20/2019
Check #Date Vendor Vendor Name Invoice Inv. Date Description
84,625.13
101,222.89
100,838.05
35,628.73
230.00
18,767.00
LICENSE RENEWAL 115.00 115.00
2053447 11/20/19 01460 STATE WATER RESOURCES WD0163667 11/14/19 ANNUAL PERMIT FEE (TP 7/1/19-6/30/20)
2053446 11/20/19 00274 STATE OF CALIFORNIA 68982111419 11/14/19
LICENSE RENEWAL 115.00
8314110719 11/07/19 LICENSE RENEWAL 115.00
67493 10/08/19 PROPERTY/LIABILITY PROGRAM/ADDED ITEMS 10,628.73
2053406 11/13/19 00274 STATE OF CALIFORNIA 54504110719 11/07/19
91.64
2053336 10/30/19 03516 SPECIAL DISTRICT RISK 7658102919 10/15/19 PROPERTY LIABILITY DEDUCTIBLE 25,000.00
1,460.34 1,460.34
2053405 11/13/19 16229 SMITH, TIMOTHY 100119103119 10/31/19 MILEAGE REIMBURSEMENT (OCT 2019)91.64
EXPENSE REIMBURSEMENT (10/15/19-10/17/19)167.62 167.62
2053404 11/13/19 19617 SEALRIGHT PAVING INC 13990 11/01/19 ASPHALT SEALER APPLICATION
2053335 10/30/19 07442 SCHULTZ, ALEXANDER 101519101719 10/17/19
UTILITY EXPENSES (MONTHLY)100,616.47
110419 11/07/19 UTILITY EXPENSES (MONTHLY)221.58
101719 10/28/19 UTILITY EXPENSES (MONTHLY)77.16
2053403 11/13/19 00121 SAN DIEGO GAS & ELECTRIC 110519 11/12/19
092419AB 10/21/19 UTILITY EXPENSES (MONTHLY)627.71
100919 10/21/19 UTILITY EXPENSES (MONTHLY)195.89
102319 10/23/19 UTILITY EXPENSES (MONTHLY)789.96
6157101819 10/18/19 UTILITY EXPENSES (MONTHLY)677.30
101819 10/24/19 UTILITY EXPENSES (MONTHLY)21,313.83
102519 10/25/19 UTILITY EXPENSES (MONTHLY)16,348.60
UTILITY EXPENSES (MONTHLY)32,314.24
102419 10/24/19 UTILITY EXPENSES (MONTHLY)28,878.20
2053334 10/30/19 00121 SAN DIEGO GAS & ELECTRIC 101819A 10/18/19
62,358.37
102519B 10/25/19 UTILITY EXPENSES (MONTHLY)21,925.80
110119 11/05/19 UTILITY EXPENSES (MONTHLY)340.96
ASSESSOR DATA (MONTHLY)125.00 125.00
2053363 11/06/19 00121 SAN DIEGO GAS & ELECTRIC 102519A 10/25/19 UTILITY EXPENSES (MONTHLY)
2053402 11/13/19 02586 SAN DIEGO COUNTY ASSESSOR 201900838 11/04/19
26.99
2053401 11/13/19 17714 SALMERON, EILEEN 090919102119 10/21/19 EXPENSE REIMBURSEMENT (9/9/19-10/21/19)496.51 496.51
1,124.87 1,124.87
2053333 10/30/19 19853 ROSALBA CABRALES Ref002571124 10/28/19 UB Refund Cst #0000243024 26.99
MILEAGE REIMBURSEMENT (OCT 2019)108.46 108.46
2053332 10/30/19 19865 ROBERT MERRITT COAST CO Ref002571136 10/28/19 UB Refund Cst #0000257919
2053400 11/13/19 04542 ROBAK, MARK 100119103119 10/31/19
217.05
2053331 10/30/19 19860 RDS CONTRACTING INC Ref002571131 10/28/19 UB Refund Cst #0000252682 1,889.29 1,889.29
2053330 10/30/19 19863 RDFN VENTURES INC.Ref002571134 10/28/19 UB Refund Cst #0000256294 217.05
Page 7 of 10
Check Total Amount
CHECK REGISTER
Otay Water District
Date Range: 10/24/2019 - 11/20/2019
Check #Date Vendor Vendor Name Invoice Inv. Date Description
23,964.00
18,187.34
5,000.00
146.32
1,263.21
658.29
578.33
CMIS (10/1/19-10/31/19)15,427.00 15,427.00
114-9353400 10/25/19 PORT. TOILET RENTAL 87.50
2053452 11/20/19 08028 VALLEY CONSTRUCTION MANAGEMENT SD107712 11/04/19
PORT. TOILET RENTAL 392.58
114-9353404 10/25/19 PORT. TOILET RENTAL 98.25
2053410 11/13/19 15675 UNITED SITE SERVICES INC 114-9353562 10/25/19
114-9202674 09/27/19 PORT. TOILET RENTAL 87.50
114-9322573 10/21/19 PORT. TOILET RENTAL 79.96
PORT. TOILET RENTAL 392.58
114-9202680 09/27/19 PORT. TOILET RENTAL 98.25
18dsbfe5857 11/01/19 DIG SAFE BOARD FEES (MONTHLY)619.61
2053369 11/06/19 15675 UNITED SITE SERVICES INC 114-9202932 09/27/19
3,196.84
2053451 11/20/19 00427 UNDERGROUND SERVICE ALERT 1020190494 11/01/19 UNDERGROUND ALERTS (MONTHLY)643.60
2,781.31 2,781.31
2053368 11/06/19 02641 TRANE US INC 310172470A 08/21/19 TRANE HVAC SERVICES 3,196.84
UB Refund Cst #0000169573 7.29 7.29
2053450 11/20/19 02641 TRANE US INC 310356180 10/28/19 TRANE HVAC SERVICES
090119093019A 11/03/19 EXPENSE REIMBURSEMENT (SEPT 2019)52.94
2053381 11/13/19 19871 TRAM NGUYEN Ref002571559 11/08/19
17.31
2053409 11/13/19 14177 THOMPSON, MITCHELL 100119103119 10/31/19 MILEAGE REIMBURSEMENT (OCT 2019)93.38
120.00 120.00
2053380 11/13/19 18729 THOMAS ENGELHORN Ref002571557 11/08/19 UB Refund Cst #0000046967 17.31
JANITORIAL SERVICES (SEPT 2019)4,780.00 4,780.00
2053449 11/20/19 03236 THE CENTRE FOR ORGANIZATION TCFOE2987 10/24/19 CENTRE SYMPOSIUM
2053367 11/06/19 17704 T&T JANITORIAL INC 2018-5819 09/30/19
09/30/19 COMMUNICATION CONSULTANT (SEPT 2019)2,500.00
1309 10/31/19 COMMUNICATION CONSULTANT (OCT 2019)2,500.00
13,427.44
474476 10/09/19 UNLEADED GAS & DIESEL 4,759.90
2053448 11/20/19 18376 SVPR COMMUNICATIONS 1302
LIFE INSURANCE AND STD/LTD 9,913.88 9,913.88
2053366 11/06/19 10339 SUPREME OIL COMPANY 474475 10/09/19 UNLEADED GAS & DIESEL
2053408 11/13/19 15974 SUN LIFE FINANCIAL 38166100119 11/12/19
140.00
2053337 10/30/19 05755 STATE WATER RESOURCES 29564102819 10/28/19 CERTIFICATION RENEWAL 105.00 105.00
140.00 140.00
2053365 11/06/19 05755 STATE WATER RESOURCES SWRCB103119 11/04/19 CERTIFICATION RENEWAL 140.00
ANNUAL PERMIT FEE 694.00 694.00
2053407 11/13/19 05755 STATE WATER RESOURCES 102919SWRCB 11/08/19 CERTIFICATION RENEWAL
2053364 11/06/19 01460 STATE WATER RESOURCES SW0177519 10/23/19
18,767.00
WD0165163 11/14/19 ANNUAL PERMIT FEE (SEWER 7/1/19-6/30/20)2,625.00
WD0167836 11/14/19 ANNUAL PERMIT FEE (DIST 7/1/19-6/30/20)2,572.00
2053447 11/20/19 01460 STATE WATER RESOURCES WD0163667 11/14/19 ANNUAL PERMIT FEE (TP 7/1/19-6/30/20)
Page 8 of 10
Check Total Amount
CHECK REGISTER
Otay Water District
Date Range: 10/24/2019 - 11/20/2019
Check #Date Vendor Vendor Name Invoice Inv. Date Description
35,375.66
200.00
575.00
2,500.00
COLOCATION SERVICES (NOV 2019)2,117.20 2,117.20
Amount Pd Total:1,662,259.01
Check Grand Total:1,662,259.01
2053457 11/20/19 18215 ZAYO GROUP LLC 2019110024566 11/01/19
772.50
UB Refund Cst #0000250140 26.07 26.07205334010/30/19 19854 XENNIA DORR Ref002571125 10/28/19
1,725.00 1,725.00
2053413 11/13/19 08023 WORKTERRA 0094889 10/31/19 EMPLOYEE BENEFITS (OCT 2019)772.50
UB Refund Cst #0000233672 1,875.09 1,875.09
2053412 11/13/19 19616 WORKPLACE TRAINING NETWORK INC 110619-93 11/06/19 ANTI-HARASSMENT TRAINING
010-42707 10/23/19 ARBITRAGE REBATE SERVICES 1,250.00
2053382 11/13/19 19875 WILLIAM ROETZHEIM Ref002571563 11/08/19
279,206.12 279,206.12
2053456 11/20/19 15181 WILLDAN FINANCIAL SERVICES 010-42708 10/23/19 ARBITRAGE REBATE SERVICES 1,250.00
RET/WIER CONSTRUCTION A#2222 (SEPT 2019)14,695.06 14,695.06
2053372 11/06/19 18101 WIER CONSTRUCTION CORP 2709302019 10/15/19 SEWER REPLACEMENT (SEPT 2019)
2053371 11/06/19 18173 WESTERN ALLIANCE BANK 2709302019 10/15/19
28206 11/01/19 AS-NEEDED BEE REMOVAL SVCS 125.00
27520 10/29/19 AS-NEEDED BEE REMOVAL SVCS 75.00
AS-NEEDED BEE REMOVAL SVCS 250.00
28216 11/04/19 AS-NEEDED BEE REMOVAL SVCS 125.00
24612 07/01/19 AS-NEEDED BEE REMOVAL SVCS 75.00
2053455 11/20/19 01343 WE GOT YA PEST CONTROL INC 27485 10/25/19
125.00
2053339 10/30/19 01343 WE GOT YA PEST CONTROL INC 25555 08/06/19 AS-NEEDED BEE REMOVAL SVCS 125.00
528.96 528.96
2053370 11/06/19 01343 WE GOT YA PEST CONTROL INC 27452 10/18/19 AS-NEEDED BEE REMOVAL SVCS 125.00
HYDRAULIC MODELING (ENDING 10/31/19)2,142.50 2,142.50
2053411 11/13/19 03781 WATTON, MARK 040519092719 10/31/19 MILEAGE REIMBURSEMENT (4/5/19-9/27/19)
2053454 11/20/19 15726 WATER SYSTEMS CONSULTING INC 4209 10/31/19
635443 08/05/19 SECURITY SYSTEM SERVICE & MAINTENANCE 471.15
638449 08/09/19 SECURITY SYSTEM SERVICE & MAINTENANCE 216.00
638447 08/09/19 SECURITY SYSTEM SERVICE & MAINTENANCE 1,563.13
643138 10/07/19 SECURITY REMOVAL/REPLACE 803-2 RES 1,512.00
635155 07/29/19 SURVEILLANCE SYSTEM 9,551.04
638439 08/09/19 SECURITY SYSTEM SERVICE & MAINTENANCE 1,779.13
14,129.00 14,129.00
2053453 11/20/19 15807 WATCHLIGHT CORPORATION 643136 10/07/19 SECURITY REMOVAL/REPLACE 803-2 RES 20,283.21
CMIS (10/1/19-10/31/19)15,427.00 15,427.00
2053338 10/30/19 08028 VALLEY CONSTRUCTION MANAGEMENT SD107710 09/05/19 CMIS (8/1/19-8/31/19)
2053452 11/20/19 08028 VALLEY CONSTRUCTION MANAGEMENT SD107712 11/04/19
Page 9 of 10
Check Total Amount
CHECK REGISTER
Otay Water District
Date Range: 10/24/2019 - 11/20/2019
Check #Date Vendor Vendor Name Invoice Inv. Date Description
Check Grand Total:1,662,259.01
Page 10 of 10
Check Total
11,391.89
4,497.72
2,159.50
260.00 260.00
AS-NEEDED UTILITY LOCATING (OCT 2019)11,185.00 11,185.00
2053539 12/11/19 18296 ALBIREO ENERGY LLC PIN0004175 11/30/19 SMOKE DETECTOR OPERATION
2053501 12/04/19 15024 AIRX UTILITY SURVEYORS INC 2110312019 11/05/19
1,269.50
131624761 11/13/19 AS-NEEDED AQUA AMMONIA 692.50
131624699 11/13/19 AS-NEEDED AQUA AMMONIA 197.50
RETAINAGE RELEASE 34,517.99 34,517.99
2053500 12/04/19 07732 AIRGAS SPECIALTY PRODUCTS INC 131624760 11/13/19 AS-NEEDED AQUA AMMONIA
2053568 12/18/19 13901 ADVANCED INDUSTRIAL SVCS INC 00018381 11/18/19
675.00
2053499 12/04/19 13901 ADVANCED INDUSTRIAL SVCS INC 809302019 11/05/19 803-2 RES COAT & UPGRADE (ENDING 9/30/19)23,198.81 23,198.81
166.34 166.34
2053538 12/11/19 17989 ADS CORP 22446.22-1119 11/16/19 ADS FLOW MONITORING 675.00
SHAREPOINT SVCS (11/12/19-11/19/19)750.00 750.00
2053537 12/11/19 19928 ACROPOLIS CAPITAL LLC Ref002573732 12/09/19 UB Refund Cst #0000257225
2053536 12/11/19 08488 ABLEFORCE INC 8986 12/05/19
1051523 11/27/19 AS-NEEDED SODIUM HYPOCHLORITE 82.00
1051328 11/22/19 AS-NEEDED SODIUM HYPOCHLORITE 51.38
1051612 12/02/19 AS-NEEDED SODIUM HYPOCHLORITE 524.77
1051611 12/02/19 AS-NEEDED SODIUM HYPOCHLORITE 470.11
1051326 11/22/19 AS-NEEDED SODIUM HYPOCHLORITE 732.49
1051613 12/02/19 AS-NEEDED SODIUM HYPOCHLORITE 595.83
AS-NEEDED SODIUM HYPOCHLORITE 1,219.00
1051327 11/22/19 AS-NEEDED SODIUM HYPOCHLORITE 822.14
1051013 11/11/19 AS-NEEDED SODIUM HYPOCHLORITE 54.66
2053567 12/18/19 01910 ABCANA INDUSTRIES INC 1051524 11/27/19
1050881 11/07/19 AS-NEEDED SODIUM HYPOCHLORITE 121.35
1051202 11/18/19 AS-NEEDED SODIUM HYPOCHLORITE 80.90
1051158 11/14/19 AS-NEEDED SODIUM HYPOCHLORITE 546.64
1051108 11/14/19 AS-NEEDED SODIUM HYPOCHLORITE 437.31
1051109 11/14/19 AS-NEEDED SODIUM HYPOCHLORITE 745.61
1050879 11/07/19 AS-NEEDED SODIUM HYPOCHLORITE 667.99
1051012 11/11/19 AS-NEEDED SODIUM HYPOCHLORITE 1,000.34
1051203 11/18/19 AS-NEEDED SODIUM HYPOCHLORITE 918.35
1051204 11/18/19 AS-NEEDED SODIUM HYPOCHLORITE 1,191.67
1051144 11/15/19 AS-NEEDED SODIUM HYPOCHLORITE 1,051.73
1051107 11/14/19 AS-NEEDED SODIUM HYPOCHLORITE 1,530.58
1050880 11/07/19 AS-NEEDED SODIUM HYPOCHLORITE 1,421.25
Amount
2053498 12/04/19 01910 ABCANA INDUSTRIES INC 1051014 11/11/19 AS-NEEDED SODIUM HYPOCHLORITE 1,623.51
CHECK REGISTER
Otay Water District
Date Range: 11/21/2019 - 12/18/2019
Check #Date Vendor #Vendor Name Invoice Inv. Date Description
Page 1 of 8
Check Total Amount
CHECK REGISTER
Otay Water District
Date Range: 11/21/2019 - 12/18/2019
Check #Date Vendor #Vendor Name Invoice Inv. Date Description
493.35
5,212.00
29,752.14
REGISTER REPLACEMENT PROGRAM 26,758.64 26,758.64205357412/18/19 17923 CONCORD UTILITY SERVICES 2935 12/09/19
REGISTER REPLACEMENT PROGRAM 25,195.36
2933 12/02/19 REGISTER REPLACEMENT PROGRAM 4,556.78
2053505 12/04/19 17923 CONCORD UTILITY SERVICES 2916 11/25/19
14202 11/30/19 BACTERIOLOGICAL TEST (11/12/19)188.00
14203 11/30/19 BACTERIOLOGICAL TEST (11/14/19)178.00
14207 11/30/19 BACTERIOLOGICAL TEST (11/25/19)226.00
14198 11/30/19 BACTERIOLOGICAL TEST (11/5/19)188.00
14205 11/30/19 BACTERIOLOGICAL TEST (11/18/19)302.00
14201 11/30/19 BACTERIOLOGICAL TEST (11/12/19)234.00
14200 11/30/19 BACTERIOLOGICAL TEST (11/12/19-11/13/19)528.00
14206 11/30/19 BACTERIOLOGICAL TEST (11/18/19)360.00
14199 11/30/19 BACTERIOLOGICAL TEST (11/7/19-11/8/19)714.00
14208 11/30/19 BACTERIOLOGICAL TEST (11/26/19-11/28/19)710.00
BACTERIOLOGICAL TEST (11/14/19-11/17/19)828.00
14197 11/30/19 BACTERIOLOGICAL TEST (11/5/19-11/6/19)756.00
2053573 12/18/19 04119 CLARKSON LAB & SUPPLY INC 14204 11/30/19
113.96
2053460 11/26/19 05131 CITY OF SAN DIEGO 917583 11/21/19 REVIEW FOR OTAY MESA PIPELINE PROJECT 14,401.65 14,401.65
780.00 780.00
2053543 12/11/19 00446 CITY OF CHULA VISTA 20190005 11/21/19 2019-2020 PROP TAX APN 593-382-40-00 113.96
AV CONSULTING SERVICES 7,166.16 7,166.16
2053572 12/18/19 19193 CIBOLA SYSTEMS CORP 1971 11/30/19 AV CONSULTING SERVICES
AR051059 11/30/19 WATER CONSERVATION - BUS TRANSPORT 104.25
2053542 12/11/19 19193 CIBOLA SYSTEMS CORP 1963 10/31/19
8,600.50
2053571 12/18/19 02026 CHULA VISTA ELEM SCHOOL DIST AR051117 & 18 12/10/19 CONSERVATION FIELD TRIP 389.10
780.00 780.00
2053504 12/04/19 15177 CAROLLO ENGINEERS INC 0181685 11/05/19 CONSTRUCT FOR 870-2 PS (9/1/19-10/31/19)8,600.50
ARBITRATION AWARD 46,373.77 46,373.77
2053570 12/18/19 14112 BSE ENGINEERING INC 754101707 11/30/19 ELECTRICAL DESIGN (ENDING 11/30/19)
2053541 12/11/19 12577 BLASTCO INC 1612032019 12/03/19
4,452.66
2053540 12/11/19 19929 BETTY DEATHERAGE Ref002573733 12/09/19 UB Refund Cst #0000257699 61.29 61.29
49,010.84 49,010.84
2053569 12/18/19 07785 AT&T 000013883341 11/12/19 TELEPHONE SERVICES (10/12/19 - 11/11/19)4,452.66
TUITION REIMBURSEMENT 725.00 725.00
2053503 12/04/19 17264 ARTIANO SHINOFF ABED 302857 11/18/19 PROFESSIONAL SERVICES (THRU 10/31/19)
2053502 12/04/19 19121 APUY, MELISSA MA120319 12/03/19
25.11
2053459 11/26/19 19917 ANAS ALDUJAILI Ref002573607 11/25/19 UB Refund Cst #0000257961 65.84 65.84
2053458 11/26/19 19906 ALEJANDRO GOMEZ Ref002573596 11/25/19 UB Refund Cst #0000230891 25.11
Page 2 of 8
Check Total Amount
CHECK REGISTER
Otay Water District
Date Range: 11/21/2019 - 12/18/2019
Check #Date Vendor #Vendor Name Invoice Inv. Date Description
18,191.43
2,501.00
12,930.00
15,654.69
675.00
36,905.03
887.70 887.70
2053546 12/11/19 17612 ECS IMAGING INC 14521 10/26/19 LASERFICHE SOFTWARE LIC & SUPPORT 36,905.03
UB Refund Cst #0000173226 38.94 38.94
2053471 11/26/19 19910 DRI/ MAPLE MILLENIA LLC Ref002573600 11/25/19 UB Refund Cst #0000243743
E1698972SD 11/26/19 CONVEYANCE INSPECTIONS (NOV 2019)225.00
2053470 11/26/19 19904 DONNA RELUCIO Ref002573594 11/25/19
CONVEYANCE INSPECTIONS (NOV 2019)225.00
E1698968SD 11/26/19 CONVEYANCE INSPECTIONS (NOV 2019)225.00
2053545 12/11/19 08676 DEPT OF INDUSTRIAL RELATIONS E1698964SD 11/26/19
255.85
2053469 11/26/19 03341 DEPARTMENT OF CONSUMER AFFAIRS 2612112519 11/25/19 CPA RENEWAL - J. BEACHEM 120.00 120.00
82.15 82.15
2053468 11/26/19 19898 DEBRA VILLANUEVA 7225112119 11/21/19 CUSTOMER REFUND 255.85
UB Refund Cst #0000007839 101.44 101.44
2053467 11/26/19 19903 DAVID DUKES Ref002573593 11/25/19 UB Refund Cst #0000088421
2053466 11/26/19 19900 DANIEL LE Ref002573590 11/25/19
MICRO2000 ANALYZER 9,189.69
I 2019-1405 12/02/19 TRAILER/WATER MIXER - 944-2 RESERVOIR 6,465.00
2053577 12/18/19 11797 D&H WATER SYSTEMS INC I 2019-1385 11/21/19
TRAILER/WATER MIXER - 944-2 RESERVOIR 6,465.00
I 2019-1289 11/01/19 TRAILER/WATER MIXER - 944-2 RESERVOIR 6,465.00
2053465 11/26/19 11797 D&H WATER SYSTEMS INC I 2019-1172 10/01/19
6,276.50
2053464 11/26/19 00693 CSDA - SAN DIEGO CHAPTER 11212019 11/22/19 BUSINESS MEETING 60.00 60.00
6,982.00 6,982.00
2053576 12/18/19 00099 COUNTY OF SAN DIEGO DPWOTAY1019 11/20/19 EXCAVATION PERMITS (OCTOBER 2019)6,276.50
LOT LINE RELOCATING 2,188.00 2,188.00
2053462 11/26/19 02122 COUNTY OF SAN DIEGO 92811995RI2019 11/21/19 PERMIT FEES # 09281 (DEC 2019-DEC 2020)
2053463 11/26/19 15443 COUNTY OF SAN DIEGO 06837111519 11/15/19
5345101719 10/17/19 UPFP PERMIT RENEWAL (12/31/19-12/31/20)484.00
5346101719 10/17/19 UPFP PERMIT RENEWAL (12/31/19-12/31/20)484.00
5348101719 10/17/19 UPFP PERMIT RENEWAL (12/31/19-12/31/20)484.00
5351101719 10/17/19 UPFP PERMIT RENEWAL (12/31/19-12/31/20)484.00
13,966.80 13,966.80
2053461 11/26/19 00184 COUNTY OF SAN DIEGO 5349101719 10/17/19 UPFP PERMIT RENEWAL (12/31/19-12/31/20)565.00
INVENTORY 1,996.61 1,996.61
2053544 12/11/19 15049 CORELOGIC SOLUTIONS LLC 50026377 10/31/19 DATA SERVICES (8/1/19-7/31/20)
2053575 12/18/19 18331 CORE & MAIN LP L562391 11/21/19
8,275.20
L446179 11/06/19 INVENTORY 6,037.23
L446186 11/06/19 INVENTORY 3,879.00
REGISTER REPLACEMENT PROGRAM 26,758.64 26,758.64
2053506 12/04/19 18331 CORE & MAIN LP L480570 11/06/19 INVENTORY
2053574 12/18/19 17923 CONCORD UTILITY SERVICES 2935 12/09/19
Page 3 of 8
Check Total Amount
CHECK REGISTER
Otay Water District
Date Range: 11/21/2019 - 12/18/2019
Check #Date Vendor #Vendor Name Invoice Inv. Date Description
5,024.19
483.62
4,417.22
464.58
CRADLEPOINT NETCLOUD BUNDLES 1,379.15 1,379.15
11/12/19 GEOTECHNICAL SERVICES (10/7/19-11/3/19)5,800.00 5,800.00
2053583 12/18/19 03537 GHA TECHNOLOGIES INC 101013211 11/20/19
325.38
100119103119 10/31/19 MILEAGE REIMBURSEMENT (OCT 2019)139.20
2053509 12/04/19 18333 GEOCON INCORPORATED 1911007
WATER RECLAIM DESIGN (9/24/19-10/25/19)3,508.75 3,508.75
2053508 12/04/19 17855 GASTELUM, HECTOR 090119093019 09/30/19 MILEAGE REIMBURSEMENT (SEPT 2019)
36203 12/06/19 PRINTING QUARTERLY NEWSLETTERS 1,142.97
2053507 12/04/19 19236 GANNETT FLEMING INC 0643690284714 11/13/19
125.00 125.00
2053582 12/18/19 03094 FULLCOURT PRESS 36047 10/30/19 PRINTING QUARTERLY NEWSLETTERS 3,274.25
BI-WEEKLY PAYROLL DEDUCTION 576.57 576.57
2053551 12/11/19 19768 FRANCHISE TAX BOARD Ben2573757 12/12/19 BI-WEEKLY PAYROLL DEDUCTION
2053550 12/11/19 19740 FRANCHISE TAX BOARD Ben2573759 12/12/19
576.57
2053549 12/11/19 19640 FRANCHISE TAX BOARD Ben2573755 12/12/19 BI-WEEKLY PAYROLL DEDUCTION 75.00 75.00
125.00 125.00
2053479 11/26/19 19740 FRANCHISE TAX BOARD Ben2573650 11/27/19 BI-WEEKLY PAYROLL DEDUCTION 576.57
BI-WEEKLY PAYROLL DEDUCTION 75.00 75.00
2053480 11/26/19 19768 FRANCHISE TAX BOARD Ben2573648 11/27/19 BI-WEEKLY PAYROLL DEDUCTION
2053478 11/26/19 19640 FRANCHISE TAX BOARD Ben2573646 11/27/19
1728489 10/25/19 FLEET WASH SERVICES 152.91
1740298 11/08/19 FLEET WASH SERVICES 94.66
517.05
2053548 12/11/19 11962 FLEETWASH INC 1735089 11/01/19 FLEET WASH SERVICES 236.05
1,472.60 1,472.60
2053477 11/26/19 19907 FLATIRON WEST INC Ref002573597 11/25/19 UB Refund Cst #0000231931 517.05
UB Refund Cst #0000244329 483.77 483.77
2053547 12/11/19 19925 FLATIRON CONSTRUCTORS Ref002573729 12/09/19 UB Refund Cst #0000244332
2053476 11/26/19 19911 FLATIRON CONSTRUCTORS Ref002573601 11/25/19
415.00
2053581 12/18/19 02591 FITNESS TECH 11510 12/01/19 GYM EQUIPMENT MAINTENANCE 135.00 135.00
99.00 99.00
2053475 11/26/19 05133 FIRST AMERICAN TITLE CO 82782737243 10/16/19 LA PRESA PROPERTY 415.00
COLLECTION SERVICES (SEPT 2019)179.51 179.51
2053580 12/18/19 17888 FIRST AMERICAN DATA TREE LLC 9003401119 11/30/19 DOCUMENT SERVICE (MONTHLY)
0697979-1 11/27/19 INVENTORY 1,653.10
2053579 12/18/19 17465 FINANCIAL CREDIT NETWORK INC 090119093019 12/16/19
195.46 195.46
2053578 12/18/19 03546 FERGUSON WATERWORKS # 1083 0697979 11/21/19 INVENTORY 3,371.09
UB Refund Cst #0000018700 28.22 28.22
2053474 11/26/19 19899 ERICA S GONZALEZ 9257112119 11/21/19 CUSTOMER REFUND
2053473 11/26/19 19901 ELIZABETH FABIE Ref002573591 11/25/19
2053472 11/26/19 19902 EDITH DOSSANTOS Ref002573592 11/25/19 UB Refund Cst #0000029561 100.33 100.33
Page 4 of 8
Check Total Amount
CHECK REGISTER
Otay Water District
Date Range: 11/21/2019 - 12/18/2019
Check #Date Vendor #Vendor Name Invoice Inv. Date Description
6,425.00
29,400.14
20,839.55
40.32
2053554 12/11/19 19926 KATHERINE SINDI Ref002573730 12/09/19 UB Refund Cst #0000250815 25.90 25.90
1,633.60 1,633.60
2053485 11/26/19 19908 JUDITH KUYKENDALL Ref002573598 11/25/19 UB Refund Cst #0000233876 40.32
AS-NEEDED CHLORINE GAS 2,450.40 2,450.40
2053588 12/18/19 10563 JCI JONES CHEMICALS INC 806476 11/19/19 AS-NEEDED CHLORINE GAS
2053516 12/04/19 10563 JCI JONES CHEMICALS INC 805576 11/06/19
55.00
2053484 11/26/19 19913 JANA COLYER Ref002573603 11/25/19 UB Refund Cst #0000250256 29.29 29.29
1,845.00 1,845.00
2053483 11/26/19 19914 JAIME MIRANDA Ref002573604 11/25/19 UB Refund Cst #0000250587 55.00
UB Refund Cst #0000240522 150.00 150.00
2053515 12/04/19 17106 IWG TOWERS ASSETS II LLC 517162 12/01/19 ANTENNA SUBLEASE (DEC 2019)
2053553 12/11/19 19922 INTESAR ALI Ref002573726 12/09/19
163307 11/29/19 BILL PROCESSING SERVICES (NOV 2019)6,551.26
163679 12/02/19 BILL PROCESSING SERVICES (NOV 2019)2,460.53
855.43 855.43
2053587 12/18/19 08969 INFOSEND INC 163308 11/29/19 BILL PROCESSING SERVICES (NOV 2019)11,827.76
GAS DETECTION PROGRAM 316.93 316.93
2053586 12/18/19 17816 INDUSTRIAL SCIENTIFIC CORP 2272017 11/30/19 GAS DETECTION PROGRAM
0142826 11/11/19 AS-NEEDED ENVIRO (10/1/19-10/25/19)1,725.00
2053514 12/04/19 17816 INDUSTRIAL SCIENTIFIC CORP 2269179 11/12/19
0142848 11/11/19 AS-NEEDED ENVIRO (10/1/19-10/25/19)5,270.58
0142837 11/11/19 SAN MIGUEL HMA (10/10/19-10/25/19)5,019.62
AS-NEEDED ENVIRO (10/1/19-10/25/19)8,802.60
0142831 11/11/19 AS-NEEDED ENVIRO (10/1/19-10/25/19)8,582.34
2053513 12/04/19 15622 ICF JONES & STOKES INC 0142827 11/11/19
LAND SURVEYING SERV (9/28/19-10/25/19)6,000.00
2019100010 11/13/19 LAND SURVEYING SERV (9/28/19-10/25/19)425.00
2053512 12/04/19 13349 HUNSAKER & ASSOCIATES 2019100009 11/13/19
3,467.60
2053482 11/26/19 19909 HONGMEI ZHANG Ref002573599 11/25/19 UB Refund Cst #0000242794 29.14 29.14
2,447.50 2,447.50
2053585 12/18/19 02008 HELIX ENVIRONMENTAL 75021 11/25/19 AS-NEEDED ENVIRO (ENDING 11/17/19)3,467.60
UB Refund Cst #0000225691 10.60 10.60
2053511 12/04/19 19825 HDR ENGINEERING INC 1200228519 11/08/19 SEWER COST OF SERVICE STUDY UPDATE
2053552 12/11/19 19920 HALFORD PRECIOUS Ref002573724 12/09/19
9,144.00
2053510 12/04/19 00174 HACH COMPANY 11724786 11/15/19 MONOCHLORAMINE ANALYZER SUPPLIES 712.47 712.47
1,518.52 1,518.52
2053584 12/18/19 12907 GREENRIDGE LANDSCAPE INC 18873 11/29/19 LANDSCAPING SERVICES (NOV 2019)9,144.00
CRADLEPOINT NETCLOUD BUNDLES 1,379.15 1,379.15
2053481 11/26/19 19918 GRACIELA TELLO Ref002573608 11/25/19 UB Refund Cst #0000258028
2053583 12/18/19 03537 GHA TECHNOLOGIES INC 101013211 11/20/19
Page 5 of 8
Check Total Amount
CHECK REGISTER
Otay Water District
Date Range: 11/21/2019 - 12/18/2019
Check #Date Vendor #Vendor Name Invoice Inv. Date Description
40,771.63
4,000.00
127.50 127.50
2053524 12/04/19 03613 PSOMAS 157220 11/06/19 LAND SURVEYING SERVICES (ENDING 9/26/19)4,000.00
GRAPHIC DESIGN SERVICES 170.00 170.00
2053596 12/18/19 15081 PINOMAKI DESIGN 5911 12/02/19 GRAPHIC DESIGN SERVICES
2053490 11/26/19 15081 PINOMAKI DESIGN 5904 11/01/19
663.82
2053489 11/26/19 07290 PILLSBURY WINTHROP SHAW 8300224 10/31/19 PROFESSIONAL SERVICES 1,720.00 1,720.00
1,686.27 1,686.27
2053558 12/11/19 00137 PETTY CASH CUSTODIAN 121019 12/10/19 PETTY CASH REIMBURSEMENT (DEC 2019)663.82
TOWEL LAUNDRY SERVICE 204.81 204.81
2053488 11/26/19 19916 PATRIOT GENERAL ENGINEERING Ref002573606 11/25/19 UB Refund Cst #0000257880
2053523 12/04/19 19310 PALM LAUNDRY INC OWD011 11/21/19
317,804.19
2053522 12/04/19 18562 PACIFIC WESTERN BANK 2310312019 11/08/19 RET/PACIFIC HYDROTECH A#7533 (OCT 2019)16,726.54 16,726.54
5,130.00 5,130.00
2053521 12/04/19 06646 PACIFIC HYDROTECH CORPORATION 2310312019 11/08/19 870-2 PS REPLACEMENT (ENDINIG 10/31/19)317,804.19
CONFIG NTWK INTRUSION DETECTION SYST 5,029.93 5,029.93
2053595 12/18/19 18332 NV5 INC 145193 11/29/19 ENGINEERING DESIGN (OCT 2019)
2053594 12/18/19 02027 NTH GENERATION COMPUTING INC 35101TM 11/28/19
100.00
2053593 12/18/19 07488 NEWMAN, DAMON DN120919 12/13/19 TUITION REIMBURSEMENT 850.00 850.00
89.00 89.00
2053557 12/11/19 19921 NADIA OGHSABIAN Ref002573725 12/09/19 UB Refund Cst #0000239093 100.00
HWUE - WATERSMART FIELD SERVICES 378.50 378.50
2053592 12/18/19 16613 MISSION RESOURCE CONSERVATION 407 12/03/19 HWUE - WATERSMART FIELD SERVICES
2053487 11/26/19 16613 MISSION RESOURCE CONSERVATION 406 11/01/19
59.69
2053520 12/04/19 19073 MISCOWATER 14271SW 11/07/19 AERATION BASIN SLIDE GATES 12,745.72 12,745.72
39,175.00 39,175.00
2053486 11/26/19 19905 MIGUEL GARCIA Ref002573595 11/25/19 UB Refund Cst #0000206283 59.69
REPROGRAPHIC SERVICES 555.07 555.07
2053519 12/04/19 16608 MICHAEL BAKER INT'L INC 1065178 11/07/19 870-2 PS INSPECT SERVICES (ENDING 11/3/19)
2053591 12/18/19 02882 MAYER REPROGRAPHICS INC 0035028CA 12/12/19
1,200.00
2053590 12/18/19 15597 LEONARD H VILLARREAL 102819 10/28/19 PROFESSIONAL SERVICES 875.00 875.00
590.00 590.00
2053518 12/04/19 15810 LANCE PICOTTE SAFETY CONSLTNG OWD110719 11/12/19 ACP TRAINING 1,200.00
UB Refund Cst #0000239926 50.45 50.45
2053589 12/18/19 02063 LA MESA - SPRING VALLEY 4475 & 4476 10/29/19 WATER CONSERVATION - BUS TRANSPORT
2053556 12/11/19 19924 KRISTY MEDINA Ref002573728 12/09/19
17,953.75
7347 10/30/19 AS-NEEDED PAVING SERVICE FY20 17,642.50
7356 11/13/19 AS-NEEDED PAVING SERVICE FY20 5,175.38
UB Refund Cst #0000233105 304.08 304.08
2053517 12/04/19 05840 KIRK PAVING INC 7339 10/24/19 AS-NEEDED PAVING SERVICE FY20
2053555 12/11/19 19923 KB HOME COASTAL Ref002573727 12/09/19
Page 6 of 8
Check Total Amount
CHECK REGISTER
Otay Water District
Date Range: 11/21/2019 - 12/18/2019
Check #Date Vendor #Vendor Name Invoice Inv. Date Description
48,268.66
107,404.70
114,285.35
9,354.91
80.00 80.00
2053528 12/04/19 15974 SUN LIFE FINANCIAL 38166110119 12/03/19 LIFE INSURANCE AND STD/LTD 9,354.91
CERTIFICATION RENEWAL 60.00 60.00
2053602 12/18/19 05755 STATE WATER RESOURCES 43791JM 12/11/19 CERTIFICATION RENEWAL
2053562 12/11/19 05755 STATE WATER RESOURCES 18567212020 12/06/19
4,366.06
2053527 12/04/19 01460 STATE WATER RESOURCES SW0182189 11/20/19 ANNUAL PERMIT FEE 526.00 526.00
61.48 61.48
2053496 11/26/19 03516 SPECIAL DISTRICT RISK 8051112519 11/19/19 PROPERTY LIABILITY DEDUCTIBLE 4,366.06
CLAIM REIMBURSEMENT 3,483.22 3,483.22
2053561 12/11/19 16229 SMITH, TIMOTHY 110119113019 11/30/19 MILEAGE REIMBURSEMENT (NOV 2019)
2053495 11/26/19 19919 SHAVONNE WILLIAMS 8322112519 11/25/19
342.00
2053494 11/26/19 19915 SELECT PORTFOLIO SERVICING Ref002573605 11/25/19 UB Refund Cst #0000257845 30.01 30.01
155.00 155.00
2053601 12/18/19 19943 SCHWEGEL, DUSTIN DS121119 12/13/19 TUITION REIMBURSEMENT 342.00
UTILITY EXPENSES (MONTHLY)581.33 581.33
2053493 11/26/19 03514 SANTOS, MARCIANO MS112119 11/21/19 TUITION REIMBURSEMENT
120219A 12/02/19 UTILITY EXPENSES (MONTHLY)838.46
2053600 12/18/19 00121 SAN DIEGO GAS & ELECTRIC 121019 12/10/19
UTILITY EXPENSES (MONTHLY)91,489.19
120219 12/02/19 UTILITY EXPENSES (MONTHLY)21,957.70
2053560 12/11/19 00121 SAN DIEGO GAS & ELECTRIC 120319 12/09/19
6157111919 12/02/19 UTILITY EXPENSES (MONTHLY)663.51
112219A 12/02/19 UTILITY EXPENSES (MONTHLY)652.80
UTILITY EXPENSES (MONTHLY)76,665.69
112619 12/02/19 UTILITY EXPENSES (MONTHLY)29,422.70
2053526 12/04/19 00121 SAN DIEGO GAS & ELECTRIC 112719A 11/27/19
47,949.97
111819 11/25/19 UTILITY EXPENSES (MONTHLY)251.95
112219 11/25/19 UTILITY EXPENSES (MONTHLY)66.74
ASSESSOR DATA (MONTHLY)125.00 125.00
2053492 11/26/19 00121 SAN DIEGO GAS & ELECTRIC 112019 11/25/19 UTILITY EXPENSES (MONTHLY)
2053559 12/11/19 02586 SAN DIEGO COUNTY ASSESSOR 201900924 12/03/19
11,780.00
2053599 12/18/19 19944 ROBYN MARIE SPAHN SANTANA 121619 12/16/19 CONTEST WINNER - MILEAGE REIMBURSEMENT 157.18 157.18
7,545.00 7,545.00
2053598 12/18/19 15647 RFYEAGER ENGINEERING LLC 19310 12/02/19 CORROSION SERVICES (11/1/19-11/30/19)11,780.00
UB Refund Cst #0000250132 17.33 17.33
2053525 12/04/19 15647 RFYEAGER ENGINEERING LLC 19285 11/05/19 CORROSION SERVICES (10/1/19-10/31/19)
2053491 11/26/19 19912 RENE YOUNG Ref002573602 11/25/19
4,000.00
2053597 12/18/19 15083 PUBLIC AGENCY SAFETY MGMT ASSN OR121219 12/12/19 PASMA MEMBERSHIP (1/1/20 - 12/31/20)75.00 75.00
2053524 12/04/19 03613 PSOMAS 157220 11/06/19 LAND SURVEYING SERVICES (ENDING 9/26/19)4,000.00
Page 7 of 8
Check Total Amount
CHECK REGISTER
Otay Water District
Date Range: 11/21/2019 - 12/18/2019
Check #Date Vendor #Vendor Name Invoice Inv. Date Description
1,086.66
12,159.96
2,117.20 2,117.20
Amount Pd Total:1,515,680.74
Check Grand Total:1,515,680.74
EMPLOYEE BENEFITS (NOV 2019)772.50 772.50
2053566 12/11/19 18215 ZAYO GROUP LLC 2019120024566 12/01/19 COLOCATION SERVICES (NOV 2019)
2053565 12/11/19 08023 WORKTERRA 0095218 11/30/19
7,629.33
2053535 12/04/19 18101 WIER CONSTRUCTION CORP 2810312019 11/15/19 SEWER REPLACEMENT (OCT 2019)144,957.20 144,957.20
125.00 125.00
2053534 12/04/19 18173 WESTERN ALLIANCE BANK 2810312019 11/15/19 RET/WEIR CONSTRUCTION A#2222 (OCT 2019)7,629.33
HYDRAULIC MODELING (ENDING 11/30/19)13,762.50 13,762.50
2053533 12/04/19 01343 WE GOT YA PEST CONTROL INC 28319 11/15/19 AS-NEEDED BEE REMOVAL SVCS
2053609 12/18/19 15726 WATER SYSTEMS CONSULTING INC 4269 11/30/19
SECURITY EQUIPMENT INSTALLATION 9,627.04
648731 11/15/19 SECURITY ALARM MONITORING 2,532.92
2053532 12/04/19 15807 WATCHLIGHT CORPORATION 635592 08/08/19
6,000.00
2053564 12/11/19 01878 VACLAVEK, JACOB 120319120519 12/05/19 EXPENSE REIMBURSEMENT (12/3/19-12/5/19)312.92 312.92
3,100.00 3,100.00
2053608 12/18/19 00350 UNITED STATES POSTAL SERVICE 3951121219 12/12/19 PREPAID POSTAGE MACHINE 6,000.00
POTHOLE SERVICE 4,079.25 4,079.25
2053607 12/18/19 13047 UNION BANK NA 1184271 11/22/19 ADM FEES 2018 BOND (11/1/19-10/31/20)
1120190492 12/01/19 UNDERGROUND ALERTS (MONTHLY)467.05
2053606 12/18/19 13121 UNDERGROUND SOLUTIONS INC 5794 11/22/19
12.96 12.96
2053605 12/18/19 00427 UNDERGROUND SERVICE ALERT 18dsbfe6466 12/01/19 DIG SAFE BOARD FEES (MONTHLY)619.61
CENTRE SYMPOSIUM 120.00 120.00
2053563 12/11/19 19927 TONI CARWELL Ref002573731 12/09/19 UB Refund Cst #0000252378
2053497 11/26/19 03236 THE CENTRE FOR ORGANIZATION TCFOE2988 10/24/19
4,780.00
2053531 12/04/19 03770 TEAMAN RAMIREZ & SMITH INC 93031 11/13/19 AUDITING SERVICES FY19 19,368.00 19,368.00
4,780.00 4,780.00
2053604 12/18/19 17704 T&T JANITORIAL INC 2018-5912 11/30/19 JANITORIAL SERVICES (NOV 2019)4,780.00
COMMUNICATION CONSULTANT 2,500.00 2,500.00
2053530 12/04/19 17704 T&T JANITORIAL INC 2018-5873 10/31/19 JANITORIAL SERVICES (OCT 2019)
2053603 12/18/19 18376 SVPR COMMUNICATIONS 1314 11/30/19
2053529 12/04/19 10339 SUPREME OIL COMPANY 476229 11/13/19 UNLEADED GAS & DIESEL 17,270.55 17,270.55
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