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Home My WebLink About11-03-21 Board Agenda OTAY WATER DISTRICT AND OTAY WATER DISTRICT FINANCING AUTHORITY BOARD OF DIRECTORS MEETING BY TELECONFERENCE 2554 SWEETWATER SPRINGS BOULEVARD SPRING VALLEY, CALIFORNIA WEDNESDAY November 3, 2021 3:30 P.M. AGENDA 1. ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. APPROVAL OF AGENDA 4. APPROVE THE MINUTES OF THE REGULAR MEETING OF OCTOBER 6, 2021 5. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'S JURISDICTION IN- CLUDING AN ITEM ON TODAY'S AGENDA Additionally, members of the public may submit their comments on agendized and non- agendized items by either of the following two methods: a) If you wish to provide public comment directly - that is, live during the “Public Partici- pation” portion of the meeting - please complete and submit a Request to Speak Form via email to BoardSecretary@otaywater.gov before the start of the meet- ing. Your request to speak will be acknowledged during the “Public Participation” portion of the meeting when the Board will hear your comment. When called to speak, please state your Name and the City in which you reside. You will be pro- vided three minutes to speak. The Board is not permitted to enter into a dialogue with the speaker during this time. OR b) If you wish to have your comment read to the Board during the “Public Participation” portion of the meeting, please email your comment to BoardSecretary@otay- water.gov at least thirty minutes prior to the start of the meeting, and it will be read aloud during the “Public Participation” portion of the meeting. Please provide your Name and the City in which you reside, with your comment. Your comment must not take more than three minutes to read. The Board is not permitted to respond to writ- ten public comment during this time. The District’s meeting is live streamed. Information on how to watch and listen to the Dis- trict’s meeting can be found at this link: https://otaywater.gov/board-of-directors/agenda- and-minutes/board-agenda/ CONSENT CALENDAR 6. ITEMS TO BE ACTED UPON WITHOUT DISCUSSION, UNLESS A REQUEST IS MADE BY A MEMBER OF THE BOARD OR THE PUBLIC TO DISCUSS A PARTICU- LAR ITEM: a) APPROVE THE ADOPTION OF A MITIGATED NEGATIVE DECLARATION FOR THE COTTONWOOD SEWER LIFT STATION REPLACEMENT PROJECT (S2069) b) AWARD OF A CONSTRUCTION CONTRACT TO ADVANCED INDUSTRIAL SERVICES, INC. FOR THE 458-1 RESERVOIR INTERIOR/EXTERIOR COATING & UPGRADES PROJECT (P2593) IN AN AMOUNT NOT-TO-EXCEED $774,169.00 c) AUTHORIZE THE PURCHASE OF (6) SIX FLEET VEHICLES WITH A TOTAL COST OF $203,443.97 d) AUTHORIZE A TWO-YEAR FIXED AGREEMENT AND (3) THREE ONE-YEAR OPTIONS WITH NATURESCAPE SERVICES, INC. FOR LANDSCAPE MAINTENANCE SERVICES IN AN AMOUNT NOT-TO-EXCEED $617,724.00 ACTION ITEMS 7. BOARD a) AUTHORIZE STAFF TO CONDUCT REMOTE TELECONFERENCE MEETINGS OF THE BOARD OF DIRECTORS, INCLUDING COMMITTEE MEETINGS, PUR- SUANT TO RESOLUTION NO. 4401 WHICH THE BOARD ADOPTED AT A SPE- CIAL BOARD MEETING ON SEPTEMBER 27, 2021, AND IN ACCORDANCE WITH THE PROVISIONS OF GOVERNMENT CODE § 54953(e) FOR THE NEXT 30 DAYS BECAUSE (1) A STATE OF EMERGENCY RELATED TO COVID-19 IS CURRENTLY IN EFFECT; (2) LOCAL OFFICIALS IN SAN DIEGO COUNTY HAVE IMPOSED OR RECOMMENDED MEASURES TO PROMOTE SOCIAL DISTANCING IN CONNECTION WITH COVID-19; AND (3) DUE TO THE COVID- 19 EMERGENCY, MEETING IN PERSON WOULD PRESENT IMMINENT RISKS TO THE HEALTH AND SAFETY OF ATTENDEES (MARTINEZ) b) DISCUSS THE 2021 AND 2022 BOARD MEETING CALENDARS (RAMOS- KROGMAN) 8. FINANCE AND ADMINISTRATION a) AUTHORIZE A TWO-YEAR FIXED AGREEMENT, PLUS (3) THREE ONE-YEAR OPTIONS WITH AZTEC JANITORIAL SERVICES, FOR JANITORIAL SERVICES IN AN AMOUNT NOT-TO-EXCEED $525,181.20 (PAYNE) b) ADOPT RESOLUTION NO. 4402 REQUIRED FOR A GRANT FUNDING APPLI- CATION SUBMITTED TO THE UNITED STATES BUREAU OF RECLAMATION’S WATERSMART: WATER AND ENERGY EFFICIENCY GRANT FUNDING PRO- GRAM FOR FISCAL YEAR 2022 (CAREY / COBURN-BOYD) c) APPROVE THE AUDITED FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED JUNE 30, 2021 (DYCHITAN) REPORTS 9. GENERAL MANAGER’S REPORT 10. SAN DIEGO COUNTY WATER AUTHORITY UPDATE 11. DIRECTORS' REPORTS/REQUESTS 12. PRESIDENT’S REPORT/REQUESTS RECESS TO CLOSED SESSION 13. CLOSED SESSION a) DISCUSSION RELATING TO CORONAVIRUS (COVID-19) AND PUBLIC SER- VICES [GOVERNMENT CODE §54957] b) CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to California Government Code section 54956.8 Property: SALT CREEK GOLF COURSE 525 HUNTE PARKWAY CHULA VISTA, CA 91914 Agency negotiator: General Counsel Under negotiation: Disposition of Property c) CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION [GOVERN- MENT CODE §54956.9] OTAY WATER DISTRICT vs. CITY OF SAN DIEGO; CASE NO. 37-2017- 00019348-CU-WM-CTL d) CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION [GOVERN- MENT CODE §54956.9] MARK COZIAHR, ET AL. vs. OTAY WATER DISTRICT, CASE NO. 37-2015- 000-CU-MC-CTL e) CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (§ 54956.9) NAME OF CLAIMANT: THARSOS, INC. f) CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (§ 54956.9) NAME OF CLAIMANT: WEIR CONSTRUCTION RETURN TO OPEN SESSION 14. REPORT ON ANY ACTIONS TAKEN IN CLOSED SESSION. THE BOARD MAY ALSO TAKE ACTION ON ANY ITEMS POSTED IN CLOSED SESSION. OTAY WATER DISTRICT FINANCING AUTHORITY 15. NO MATTERS TO DISCUSS 16. ADJOURNMENT All items appearing on this agenda, whether or not expressly listed for action, may be deliber- ated and may be subject to action by the Board. The Agenda, and any attachments containing written information, are available at the District’s website at www.otaywater.gov. Written changes to any items to be considered at the open meeting, or to any attachments, will be posted on the District’s website. Copies of the Agenda and all attachments are also available by contacting the District Secretary at (619) 670-2253. If you have any disability which would require accommodation in order to enable you to partici- pate in this meeting, please call the District Secretary at (619) 670-2253 at least 24 hours prior to the meeting. Certification of Posting I certify that on October 29, 2021, I posted a copy of the foregoing agenda near the regu- lar meeting place of the Board of Directors of Otay Water District, said time being at least 72 hours in advance of the regular meeting of the Board of Directors (Government Code Section §54954.2). Executed at Spring Valley, California on October 29, 2021. /s/ Tita Ramos-Krogman, District Secretary