HomeMy WebLinkAbout05-11-22 Board PacketOTAY WATER DISTRICT
AND
OTAY WATER DISTRICT FINANCING AUTHORITY
BOARD OF DIRECTORS MEETING
DISTRICT BOARDROOM
2554 SWEETWATER SPRINGS BOULEVARD
SPRING VALLEY, CALIFORNIA
WEDNESDAY
May 11, 2022
3:30 P.M.
AGENDA
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. APPROVAL OF AGENDA
4. APPROVE THE MINUTES OF THE SPECIAL BOARD MEETING OF APRIL 27,
2022
5. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC
TO SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'S
JURISDICTION BUT NOT AN ITEM ON TODAY’S AGENDA
The District’s meeting is live streamed. Information on how to watch and listen to
the District’s meeting can be found at this link:https://otaywater.gov/board-of-di-
rectors/agenda-and-minutes/board-agenda/
CONSENT CALENDAR
6. ITEMS TO BE ACTED UPON WITHOUT DISCUSSION, UNLESS A REQUEST
IS MADE BY A MEMBER OF THE BOARD OR THE PUBLIC TO DISCUSS A
PARTICULAR ITEM:
a) APPROVE THE PURCHASE OF MATERIALS IN SUPPORT OF THE
VALVE REPLACEMENT PROGRAM IN AN AMOUNT NOT-TO-EXCEED
$200,000 FOR FISCAL YEAR 2023
b) APPROVE TO INCREASE CIP P2676 BUDGET IN THE AMOUNT OF
$350,000.00 (FROM $375,000 TO $725,000) AND AWARD A PURCHASE
ORDER TO BRAX COMPANY, INC. FOR THE 980-2 PUMP STATION
MISCELLANEOUS REPLACEMENTS PROJECT IN AN AMOUNT NOT-
TO-EXCEED $230,082.98
c) ADOPT RESOLUTION NO. 4408, THE ANNEXATION OF THE
PROPERTY OF VILLAGE 3 WEST R-20 WATER ANNEXATION,
0 HERITAGE ROAD, CHULA VISTA, CA 91913, APN: 644-060-13-00, TO
THE OTAY WATER DISTRICT AND TO WATER IMPROVEMENT
DISTRICT NO. 22/27
d) AWARD OF A PROFESSIONAL ENGINEERING SERVICES CONTRACT
TO MICHAEL BAKER INTERNATIONAL FOR CONSTRUCTION
MANAGEMENT AND INSPECTION SUPPORT OF THE 1655-1
RESERVOIR 0.5 MG RESERVOIR CONSTRUCTION AND RANCHO
JAMUL HYDROPNEUMATIC PUMP STATION MODIFICATION PROJECT
IN AN AMOUNT NOT-TO-EXCEED $762,496
e) RECEIVE THE DISTRICT’S POLICY NO. 27, INVESTMENT POLICY, OF
THE DISTRICT’S CODE OF ORDINANCES FOR REVIEW AND RE-
DELEGATE AUTHORITY FOR ALL INVESTMENT RELATED ACTIVITIES
TO THE CHIEF FINANCIAL OFFICER, IN ACCORDANCE WITH
GOVERNMENT CODE SECTION 53607
f) APPROVE AN AMENDMENT TO THE DISTRICT’S PURCHASING
MANUAL, SECTION 1.2, “ETHICS STATEMENT” TO INCORPERATE THE
DISTRICT’S CODE OF ORDINANCES POLICY 41 (EMPLOYEE
COMPLIANCE WITH DISTRICT’S CONFLICT OF INTEREST CODE) AND
POLICY 50 (ANTIFRAUD POLICY) TO ADD DEFINITION TO “HIGH
STANDARDS OF ETHICAL BEHAVIOR” IN PROCUREMENT; AND
APPROVE AN AMENDMENT TO SECTION 2.2.5, “PURCHASING AND
FACILITIES MANAGER” TO CLARIFY AND REAFFIRM THE DISTRICT’S
COMMITMENT TO BEST VALUE PROCUREMENT
ACTION ITEMS
7. BOARD
a) AUTHORIZE STAFF TO CONDUCT REMOTE TELECONFERENCE MEET-
INGS OF THE BOARD OF DIRECTORS INCLUDING COMMITTEE MEET-
INGS, PURSUANT TO RESOLUTION NO. 4401, WHICH THE BOARD
ADOPTED AT A SPECIAL BOARD MEETING ON SEPTEMBER 27, 2021,
AND IN ACCORDANCE WITH THE PROVISIONS OF GOVERNMENT
CODE § 54953(e) FOR THE NEXT 30 DAYS BECAUSE (1) A STATE OF
EMERGENCY RELATED TO COVID-19 IS CURRENTLY IN EFFECT; (2)
LOCAL OFFICIALS IN SAN DIEGO COUNTY HAVE IMPOSED OR REC-
OMMENDED MEASURES TO PROMOTE SOCIAL DISTANCING IN
CONNECTION WITH COVID-19; AND (3) DUE TO THE COVID-19 EMER-
GENCY, MEETING IN PERSON WOULD PRESENT IMMINENT RISKS TO
THE HEALTH AND SAFETY OF ATTENDEES (MARTINEZ)
b) DISCUSSION OF 2022 BOARD MEETING CALENDAR (TITA RAMOS-
KROGMAN)
REPORTS
8. GENERAL MANAGER’S REPORT
9. SAN DIEGO COUNTY WATER AUTHORITY UPDATE
10. DIRECTORS' REPORTS/REQUESTS
11. PRESIDENT’S REPORT/REQUESTS
RECESS TO CLOSED SESSION
12. CLOSED SESSION
a) DISCUSSION RELATING TO CORONAVIRUS (COVID-19) AND PUBLIC
SERVICES [GOVERNMENT CODE §54957]
b) SECURITY OF PUBLIC SERVICES OR FACILITIES [GOVERNMENT
CODE §54957]
c) LIABILITY CLAIMS PURSUANT TO GOVERNMENT CLAIM SECTION
54956.95
CLAIMANT: MR. MARK POPPETT, ATTORNEY FOR MS. JORDAN
SCHUSTER AND MRS. JESSICA SCHUSTER
AGENCY CLAIMED AGAINST: OTAY WATER DISTRICT
d) CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
GOVERNMENT CODE SECTION 54956.9(c)
e) CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION [GOV-
ERN- MENT CODE §54956.9]
MARK COZIAHR, ET AL. vs. OTAY WATER DISTRICT, CASE NO. 37-
2015-000-CU-MC-CTL
f) EVALUATION OF GENERAL COUNSEL Pursuant to Government Code
§54954.5
RETURN TO OPEN SESSION
13. REPORT ON ANY ACTIONS TAKEN IN CLOSED SESSION. THE BOARD
MAY ALSO TAKE ACTION ON ANY ITEMS POSTED IN CLOSED SESSION.
OTAY WATER DISTRICT FINANCING AUTHORITY
14. NO MATTERS TO DISCUSS
15. ADJOURNMENT
All items appearing on this agenda, whether or not expressly listed for action, may be
deliberated and may be subject to action by the Board.
The Agenda, and any attachments containing written information, are available at the
District’s website at www.otaywater.gov. Written changes to any items to be considered
at the open meeting, or to any attachments, will be posted on the District’s website.
Copies of the Agenda and all attachments are also available by contacting the District
Secretary at (619) 670-2253.
If you have any disability which would require accommodation in order to enable you to
participate in this meeting, please call the District Secretary at (619) 670-2253 at least
24 hours prior to the meeting.
Certification of Posting
I certify that on May 6, 2022, I posted a copy of the foregoing agenda near the
regular meeting place of the Board of Directors of Otay Water District, said time being at
least 72 hours in advance of the regular meeting of the Board of Directors (Government
Code Section §54954.2).
Executed at Spring Valley, California on May 6, 2022.
/s/ Tita Ramos-Krogman, District Secretary
1
MINUTES OF THE
SPECIAL BOARD MEETING OF THE
BOARD OF DIRECTORS
OTAY WATER DISTRICT
April 27, 2022
1.President Smith called the meeting to order at 12:07 p.m.
2.ROLL CALL
Directors Present:Croucher (Arrived at 12:30 p.m. via Zoom), Keyes, Lopez,
Robak and Smith
Directors Absent: None
Staff Present: General Manager Jose Martinez, General Counsel Dan
Shinoff, General Counsel Jeanne Blumenfeld, Chief of
Engineering Rod Posada, Chief Financial Officer Joe
Beachem, Chief of Administration Adolfo Segura, Chief of
Operations Andrew Jackson, Asst. Chief of Finance Kevin
Koeppen, District Secretary Tita Ramos-Krogman and others
per attached list.
3.PLEDGE OF ALLEGIANCE
4.APPROVAL OF THE AGENDA
A motion was made by Director Robak, seconded by Director Keyes and carried
with the following vote:
Ayes: Directors Keyes, Lopez, Robak and Smith
Noes: None
Abstain: None
Absent: Croucher
to approve the agenda.
5.PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO
SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'S
JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA
No one wished to be heard.
WORKSHOP
6.DISCUSSION OF THE FISCAL YEAR 2023 BUDGET KEY FIGURES AND
ASSUMPTIONS
AGENDA ITEM 4
2
Assistant Chief Financial Officer Kevin Koeppen indicated that the board received
the annual economic outlook presentation from economist, Mr. Alan Nevin, Director
of Economic Research of Vertex, at the April 6, 2022 regular board meeting.
Presentations were then provided by staff that included the workshop agenda,
budget objectives, budget schedule, budget process, Proposition 218 – Water and
Sewer, challenges and strengths for the upcoming fiscal year, drought resiliency,
District’s unprecedented actions advocating for customers and applying for stimulus
and assistance, the board’s proactive approach to financial and operational stability,
the development of the Capital Improvement Program for FY 2023 to FY 2028,
Strategic Plan strategies and objectives, and the key assumptions staff is utilizing to
develop the budget. After the presentations, there were questions asked by
members of the board and responses were provided by staff.
In response to an inquiry from the board, Chief Financial Officer Joe Beachem
detailed that rate notices will be mailed out in July and August. It was also stated
that rate notices will be brought before the Board of Directors prior to being mailed.
Director Croucher arrived at 12:30 p.m.
There was discussion regarding customer and employee surveys. Director Lopez
stated he would like to see a customer survey conducted in the earlier portion of the
FY 2023 to FY 2026 Strategic Plan. Communications Officer Tenille Otero
indicated that the next customer survey is planned in 2023. Director Croucher
stated his support for an employee survey in addition to the customer survey. Chief
of Administrative Services Adolfo Segura confirmed an employee survey is
tentatively planned for in either 2024 or 2025.
Director Keyes noted the current reality of supply chain delays and inquired if staff
has begun ordering supplies for planned projects to ensure supplies are in hand by
the planned project start date. Engineering Manager Bob Kennedy informed the
board that staff are working to give contractors more time before the start of projects
to order supplies, including modifying contract language to allow contractors the
ability to order supplies earlier than previously allotted. Agencies are also loaning
equipment to other agencies to support one another if there is a shortage of
supplies.
Mr. Koeppen, answering a question from Director Lopez, confirmed that any debt
issuance or refinancing activity would be brought before the Finance and
Administration Committee as well as the Board of Directors. The last debt
refinancing/issuance activity was in 2018. Mr. Koeppen indicated that there is no
debt financing anticipated over the next few years.
Upon Mr. Koeppen’s confirmation that the reserve levels were examined to ensure
the District has adequate funds if inflation continues to rise, Director Keyes
supported staff’s recommendation to continue to advance fund PERS.
With other utility companies having to raise their rates by 7%-15% due to inflation
and other pressures, President Smith discussed the accomplishment of Otay having
3
sound financial management practices that enable the District to estimate a
proposed rate increase which is both below current inflation and in-line with the
proposed increase last year. Sound financial management practices aid in
mitigating the inflationary impacts on our customers.
ACTION ITEMS
7. BOARD
a) REVIEW THE RESULTS OF THE WATER COST OF SERVICE STUDY
AND OBTAIN BOARD DIRECTION TO INCORPORATE THE COST OF
SERVICE STUDY RESULTS INTO THE FISCAL YEAR 2023 BUDGET
Assistant Chief Financial Officer Kevin Koeppen indicated that Mr. Steve Gagnon,
Project Manager, would be presenting the results of the Water Cost of Service
Study (COSS) prepared by Raftelis. Please reference Attachment A (Presentation)
to the staff report for details of Mr. Gagnon’s presentation. Staff and Mr. Gagnon
responded to questions and comments from the board.
It was discussed that every suggested change to the rate structure was made to
make the rates more legally defensible. Director Keyes echoed that sentiment and
noted that once AMI technology is in place, the proposed rates and rate structures
can be reevaluated and refined. President Smith commented that the proposed
rate structure changes are designed to be in compliance with Proposition 218 and
existing legal interpretation.
The proposed changes to private fire service, construction, and other classes were
reviewed. Director Robak requested additional information to support the changes
being recommended. Mr. Koeppen reported that based on recent legal decisions,
there is a requirement to examine rates at a more granular level than was
understood to be required in past years. General Manager Jose Martinez added
that what was considered a reasonable method of calculation as an industry has
been recently redefined and, just as in prior years, staff and the consultants are
incorporating the current standards and understanding of reasonable cost
allocations into the proposed rates and rate structures.
President Smith requested clarity on a statement made on slide 9 of Attachment A
that indicated that the change in meter equivalency from 5/8” to ¾” would influence
rates. Chief Financial Officer Joe Beachem clarified that there is no impact on the
rates resulting from the shift from a 5/8” base to a ¾” base. Mr. Gagnon confirmed
Mr. Beachem’s clarification was correct and went on to say that any refence to an
impact on rates from the changed meter equivalency would be removed from final
reports.
President Smith noted that the Cost of Service Study report being presented is only
a draft report. Rates will not be incorporated into the report until it is finalized.
4
A motion was made by Director Keyes, seconded by Director Lopez, and carried
with the following vote:
Ayes: Directors Croucher, Keyes, Lopez, Robak and Smith
Noes: None
Abstain: None
Absent: None
to approve staff’s recommendation.
b) STAFF TO CONDUCT REMOTE TELECONFERENCE MEETINGS OF THE
BOARD OF DIRECTORS, INCLUDING COMMITTEE MEETINGS,
PURSUANT TO RESOLUTION NO. 4401 WHICH THE BOARD ADOPTED
AT A SPECIAL BOARD MEETING ON SEPTEMBER 27, 2021, AND IN
ACCORDANCE WITH THE PROVISIONS OF GOVERNMENT CODE
§54953(e) FOR THE NEXT 30 DAYS BECAUSE (1) A STATE OF
EMERGENCY RELATED TO COVID-19 IS CURRENTLY IN EFFECT; (2)
LOCAL OFFICIALS IN SAN DIEGO COUNTY HAVE IMPOSED OR
RECOMMENDED MEASURES TO PROMOTE SOCIAL DISTANCING IN
CONNECTION WITH COVID-19; AND (3) DUE TO THE COVID-19
EMERGENCY, MEETING IN PERSON WOULD PRESENT IMMINENT
RISKS TO THE HEALTH AND SAFETY OF ATTENDEES
A motion was made by Director Robak, seconded by Director Keyes, and carried
with the following vote:
Ayes: Directors Croucher, Keyes, Lopez, Robak and Smith
Noes: None
Abstain: None
Absent: None
to authorize staff to conduct remote teleconference meetings of the board of
directors for the next 30 days, including committee meetings, pursuant to Resolution
No. 4401 which the Board adopted at a special board meeting on September 17,
2021, and in accordance with the provisions of Government Code §54953(e).
RECESS TO CLOSED SESSION
8. CLOSED SESSION
The board recessed to closed session at 2:18 p.m. to discuss the following matters:
RETURN TO OPEN SESSION
9. REPORT ON ANY ACTIONS TAKEN IN CLOSED SESSION. THE BOARD MAY
ALSO TAKE ACTION ON ANY ITEMS POSTED IN CLOSED SESSION
5
The board reconvened from closed session at 2:49 p.m. and General Counsel Dan
Shinoff reported that the board took no reportable actions in closed session.
10. ADJOURNMENT
With no further business to come before the Board, President Smith adjourned the
meeting at 2:49 p.m.
President
ATTEST:
District Secretary
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: May 11, 2022
SUBMITTED BY: Kevin Cameron Senior Civil Engineer
PROJECT: P2610-023000
DIV. NO. All
APPROVED BY: Bob Kennedy, Engineering Manager
Rod Posada, Chief, Engineering
Jose Martinez, General Manager
SUBJECT: Approve the Purchase of Materials in Support of the Valve Replacement Program for Fiscal Year 2023
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors (Board)
approve the purchase of materials in support of the Valve Replacement Program in an amount not-to-exceed $200,000 for Fiscal Year 2023.
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To obtain Board approval for staff to purchase materials for the
Valve Replacement Program in an amount not-to-exceed $200,000 for Fiscal Year 2023.
ANALYSIS:
The District maintains 726 miles of pipelines on the potable water distribution system and 101 miles on the recycled water system. Having properly functioning appurtenances, such as valves, hydrants,
etc., ensures the District can provide safe and reliable service for our customers. One of the ways the District maintains these critical
components is through the Valve Exercise program. This program exercises over 3,000 valves per year. If a valve is not functioning
AGENDA ITEM 6a
2
properly, it is noted and flagged for replacement. Valves typically
have a useful life of 40-50 years.
The Valve Replacement Program CIP is used to replace non-functioning
isolation valves on the potable water system. The District’s Utility Maintenance staff (UM) uses the information from the Valve Exercise
Program to establish areas of the District that have multiple non-functioning valves. UM replaced twenty-nine (29) valves in Fiscal Year 2021, and is working to ramp up this effort to one hundred (100)
valves for Fiscal Year 2022.
Recent market volatility has caused significant price increases. In addition, a shortage of materials has created long lead times on normally available items. This is due to a number of factors
including COVID and other supply chain disruptions. Our suppliers are stating many of the usual “off the shelf” items now have long
lead times. A recent quote is shown in Exhibit A. The quote states (highlighted in red) valves have a 3-month lead time, fittings (FCA’s) have a 2-4 week lead time, and the price for PVC pipe is subject to change at the time of the order. In response to the volatility, staff needs to order materials in advance to ensure
availability when the next replacement phase begins.
UM is also coordinating our work with the County of San Diego (County). On March 28, 2022, the County provided their Road Maintenance List of streets they plan to resurface over the next two
fiscal years. Engineering reviews the list and identifies roads within the District. UM then prioritizes any valve replacements to those on the County’s list. If the District replaces valves prior to the County’s repaving, it reduces the road repair required by the District and ultimately saves money. The County has a “no cut”
policy for three (3) years on roadways that have recently been resurfaced.
As described above, the timeliness of purchasing materials and coordination with the County is key to the success of the Valve
Replacement Program. With Board approval, staff will still obtain three (3) quotes for the materials and select the lowest cost unless
the quote has unusually long lead times.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
The total budget for CIP P2610, as approved in the FY 2022 budget, is
$2,000,000. Total expenditures, plus outstanding commitments and forecast through fiscal year 2023, are $1,185,131. See Attachment B for the budget detail. The outstanding and forecasted commitments
are within the remaining 2022 and future 2023 annual budget.
3
Based on a review of the financial budget, the Project Manager anticipates that the FY 2023 budget, if approved, for CIP P2610 is sufficient to support the Project.
The Finance Department has determined that, under the current rate
model, 100% of the funding is available from the Replacement Fund.
GRANTS/LOANS:
Engineering staff researched and explored grants and loans and found
none available for this Project.
STRATEGIC GOAL:
This Project supports the District’s Mission statement, “To provide
exceptional water and wastewater service to its customers, and to manage District resources in a transparent and fiscally responsible manner” and the General Manager’s Vision, "To be a model water agency by providing stellar service, achieving measurable results, and continuously improving operational practices."
LEGAL IMPACT:
None.
KC/BK:jf
C:\OneDrive\Otay Water District\ENG CIP - Documents\P2610 Valve Replacement Program\Staff Reports\ Approve Purchase of Materials\BD 05-11-2022, Staff Report Approve Purchase for Valve Replacement Program for FY 2023.docx Attachments: Attachment A – Committee Action
Attachment B – Budget Detail – P2610 Exhibit A – Ferguson Quote
ATTACHMENT A
SUBJECT/PROJECT: P2610-023000 Approve the Purchase of Materials in Support of the Valve Replacement Program for Fiscal Year 2023
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee reviewed this item at a meeting held on April 19, 2022, and the following
comments were made:
•Staff requests that the committee support the recommendation for
staff to purchase materials for the Valve Replacement Program inan amount not-to-exceed $200,000 for Fiscal Year 2023.
•Committee appreciated the proactive steps staff is taking topre-purchase materials to potentially obtain lower prices due toinflation. Also, good to note that the Valve Replacement Program
is moving faster than anticipated.
•In response to a question from the committee regarding thequality of the lower-priced materials, staff uses the Approved
Materials List from the Water Agency Standards (WAS) to specifythe valves and other materials purchased.
Following the discussion, the Committee supported staffs’ recommendation and presentation to the full board as a Consent Item.
ATTACHMENT B – Budget Detail
SUBJECT/PROJECT: P2610-023000 Approve the Purchase of Materials in Support of the Valve Replacement Program for Fiscal Year 2023
Date Updated: 3/25/22
Budget
2,000,000
Planning
Standard Salaries 14,100 14,100 - 14,100
Regulatory Agency Fees 50 50 - 50 PETTY CASH CUSTODIAN
Total Planning 14,150 14,150 - 14,100
Design
Standard Salaries 14,551 14,551 - 14,551
Total Design 14,551 14,551 - 14,551
ConstructionStandard Salaries 700,000 542,699 157,301 700,000 Service Contracts 200,000 - 200,000 200,000 MATERIALS FOR FY 202319,055 19,055 - 19,055 CORE & MAIN LP
452 452 - 452 TREBOR SHORING RENTALS
40,046 40,046 - 40,046 KOCH GENERAL ENGINEERING INC
4,467 4,467 - 4,467 FERGUSON ENTERPRISES INC #1083
8 8 - 8 HD SUPPLY CONSTRUCTION AND
213 213 - 213 HILTI INC
212 212 - 212 HUB 54 SAN DIEGO
680 680 - 680 LAKESIDE EQUIPMENT SALES &
6,903 6,903 - 6,903 PACIFIC PIPELINE SUPPLY INC
336 336 - 336 RCP BLOCK & BRICK INC
1,551 1,551 - 1,551 SUPERIOR READY MIX LP
26,690 26,690 - 26,690 FERGUSON WATERWORKS # 1083
2,169 2,169 - 2,169 VULCAN MATERIALS COMPANY
86 86 - 86 DAILY JOURNAL CORPORATION
14,250 - 14,250 14,250 KIRK PAVING INC
1,983 1,983 - 1,983 VULCAN MATERIALS COMPANY
805 805 - 805 UNITIS INC
13,550 13,550 - 13,550 FERGUSON WATERWORKS # 1083
1,909 1,909 - 1,909 SUPERIOR READY MIX LP
4,312 4,312 - 4,312 PACIFIC PIPELINE SUPPLY INC
5,834 5,834 - 5,834 FERGUSON ENTERPRISES INC #1083
1,924 1,924 - 1,924 SUPERIOR READY MIX LP
32,086 2,453 29,633 32,086 PACIFIC PIPELINE SUPPLY INC
3,356 3,356 - 3,356 FERGUSON ENTERPRISES INC #1083
73,553 - 73,553 73,553 FERGUSON ENTERPRISES INC #1083
Total Construction 1,156,430 681,693 474,737 1,156,430
Grand Total 1,185,131 710,394 474,737 1,185,131
Vendor/Comments
Otay Water DistrictP2610 - Valve Replacement Program
Committed Expenditures Outstanding Commitment & Forecast
Projected Final
Cost
I'FERGUSON'FERGUSON WATERWORKS #1 086
1149 N MARSHALL AVE
SUITE B
EL CAJON, CA 92020
Phone: 858-391 -3700
Fax: 858-391 -5958
Deliver To: 205356
From: Ali Gastro Slobig
lomments:
Page 1 of 2'1'1 :09:04 I\AAR 29 2022
WATERWORKS
Description
NOTE:DUE TO THE VOLATILITY
OF THE CURRENT PVC PIPE
MARKET, PRICING IS SUBJECT
TO CHANGE AT TIME OF ORDER
B DI FLG RW OL GATE VLV OP NUT
6 DI FLG RW OL GATE VLV OP NUT
4 DI FLG RW OL GATE VLV OP NUT
B" MACRO HP FCA 8.60-9.75
6' MACRO HP FCA 6.60-7.60
4' MACRO HP FCA 4.40-5.60
6-8 N&B KIT A3O7A 3-1l2 BLTS "X
4 PLT FLG N&B SET A3O7
8 NA 1/16 RNG 150# GSKT
6 NA 1/16 RNG I50# GSKT
4 NA 1/16 RNG 150# GSKT
8X2O SDR35 PVC GJ SWR PIPE
6 CgOO DR14 PVC GJ BLUE PIPE
4 CgOO DR14 PVC GJ BLUE PIPE
LEAD TIME ON GATE VLV'S
MID JUNE,
LEAD TIME ON MACRO FCA'S
2.4 WEEKS ARO.
BALANCE OF MATERIAL
CURRENTLY IN STOCK.
ALL LEAD TIMES ARE SUBJECT
TO CHANGE AT TIME OF ORDER
FERGUSON WAÏERWORKS #1 086
Price Quotation
Phone: B58-391-3700
Fax: 858-391 -5958
Cust Phone:
Terms:
619-670-2723
NET lOTH PROX
Bid No:
Bid Date:
Quoted By
Customer:
Cust PO#:
Item
M4236206E41 3XOL
M4236206E41 3UOL
MA236206E41 3POL
SP.RMACROHPFCAB
SP-RMACROHPFCA6
SP.RMACROHPFCA4
T1 LBOX126BW35O
PBNSP
N15ORG1 16X
N1sORG1 16U
N1 sORG1 16P
SDR35PX2O
DRl4BPU
DRI4BPP
8422722
03t23t22
ACS
OTAY WATER DISTRICT
#NAME?
2554 SWEETWATER SPRINGS BL
SPRING VALLEY, CA 91978
Ship To:
Job Name: GV'S,FCA'S & PIPE
Quantity Net Price UM Total
7
39
1
12
49
2
92
2
14
67
2
260
60
20
1163.140 EA
744.320 EA
556.800 EA
506.000 EA
382.500 EA
296.100 EA
9.050 EA
5.990 EA4.900 EA
3.160 EA
1.780 EA10.990 FT
16.340 FT
B.1OO FT
8141 .98
29028.48
556.80
6072.00
18742.50
592.20
832.60
11.98
68.60
211 72
3.56
2857.40
980.40
162 00
$68262.22
$5290.34
$0 00
$73552.56
Net Total:
Tax:
Freight:
Total:
HOW ARE WE DOING? WE WANT YOUR FEEDBACK!
Scan the QR code or use the link below to
complete a survey about your bids:
https ://survey.medal l¡a.com/?b¡dsorder&fc=l 083&on=38
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: May 11, 2022
SUBMITTED BY:
Charles Mederos,
Utility Services Manager
PROJECT: P2676 DIV. NO. 1
APPROVED BY: Andrew Jackson, Chief Water Operations
Jose Martinez, General Manager
SUBJECT: APPROVAL TO INCREASE CIP P2676 BUDGET IN THE AMOUNT OF
$350,000.00 AND AWARD A PURCHASE ORDER TO BRAX COMPANY, INC. FOR THE 980-2 PUMP STATION MISCELLANEOUS REPLACEMENTS PROJECT
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors
(Board): 1.Increase the overall CIP P2676 budget in the amount of
$350,000.00 (from $375,000.00 to $725,000.00); and2. Authorize the General Manager to execute and amend purchaseorders with Brax Company, Inc. (Brax) for the 980-2 Pump
Station Miscellaneous Replacements Project in an amount not-to-exceed $230,082.98 (see “Exhibit A” for Project
location).
COMMITTEE ACTION:
See “Attachment A.”
PURPOSE:
To obtain Board authorization to increase the overall CIP P2676 budget in the amount of $350,000.00 (from $375,000.00 to
$725,000.00) and to obtain Board authorization for the General Manager to execute and amend purchase orders with Brax for the 980-2 Pump Station Miscellaneous Replacements Project (Project)
in an amount not-to-exceed $230,082.98.
AGENDA ITEM 6b
ANALYSIS:
The District’s 980-2 Pump Station is located at the 624-3 (30 million gallon) Reservoir site in Chula Vista and was built in 2006. The pump station is critical for water distribution and
consists of four individual pumps and motors with a rated capacity of pumping up to 4,000 gallons per minute (GPM) each. The pump station’s firm capacity is 12,000 GPM to pump from the 624 Pressure Zone to the 980 Pressure Zone.
Prior to the creation of CIP P2676, two of four pump control ball valves were rebuilt, one of four pump control ball valve actuators was replaced, and one of four dismantling joints, adjacent to the ball valves, was replaced. Included in the approved FY 2022 budget, CIP P2676 was created to rebuild the
remaining two pump control ball valves and replace the remaining three ball valve actuators, the remaining three dismantling
joints, the existing Pump #1 4,160-volt motor, and the existing 4,160-volt circuit breakers.
During the first three quarters of FY 2022, the remaining two pump control ball valves were rebuilt and the remaining three
ball valve actuators were replaced. The existing Pump #1 4,160-volt motor was rebuilt rather than replaced. Two of four circuit breakers were purchased, and a purchase order was recently
issued for the circuit breaker installation. Also, during FY 2022, existing Pump #3 and Pump #4 4,160-volt pump motors failed
unexpectedly. An unanticipated purchase order was issued to rebuild motor #3 similar to motor #1. The following table summarizes FY 2022 purchase orders’ amounts and status.
FY 2022 Purchase Order Work QTY Average Unit Price Total Status
Pump control
ball valve
rebuild
2 $12,962.14 $25,924.28 All valves have
been rebuilt.
Ball valve
actuators
replacement
3 $21,350.06 $64,050.18 All actuators have
been replaced.
4,160-volt
pump motor
rebuild
2 $55,654.50 $111,309.00
Pump #1 motor has
been rebuilt and a
purchase order has
been issued for
unanticipated Pump
#3 motor rebuild.
FY 2022 Purchase Order Work QTY Average Unit Price Total Status
Circuit
breaker
equipment
2 $17,288.49 $34,576.98
Two of four circuit
breakers have been
purchased.
Circuit
breaker
installation
&
recondition
of existing
breakers for
future use
as spares.
2 $9,850.00 $19,700.00
A purchase order
has been issued for
the installation of
two breakers.
Pump #3
Repairs 1 $6,042.93 $6,042.93 Pump #3 repairs are
ongoing. Total $261,603.37
Staff solicited quotes via Periscope, the District’s purchasing
solicitation system, for the replacement and rebuilding of Pump
#4 motor. Two quotes were received as summarized in the table
below. Staff recommends replacing Pump #4 motor with a new motor
and salvaging the existing Pump #4 motor for future use as a
spare. Prices received include all applicable fees, taxes, and
installation.
Description of Work Brax Company, Inc. Tri County Pump Company
Replace existing Pump #4
motor. $148,738.51 $161,529.50
Rebuild existing Pump #4 motor
for future use as a spare. $28,996.63 $64,529.50
Total $177,735.14 $226,059.00
Purchase order (PO) #721719 was issued to Brax earlier this year
to repair Pump #3 motor for $53,418.00. During removal of the
motor, Pump #3’s discharge head and wet end were inspected to
find corrosion in the discharge head and worn wet end, including
worn bowl bearings, bowl shaft, impellers, and mechanical seal.
Brax provided a quote of $52,347.84 to refurbish Pump #3’s
discharge head and wet end.
In summary, staff recommends awarding a PO to Brax for Pump #4
motor replacement and Pump #4’s existing motor rebuild for
future use as a spare for $177,735.14 and amending existing Brax
PO #721719 for an additional $52,347.84 for Pump #3’s discharge
head and wet end rebuild, for a combined total amount of
$230,082.98. An overall increase of $350,000.00 for CIP P2676
budget is needed accounting for the award to Brax in the amount
of $230,082.98 as described above, the unanticipated purchase
order in the amount of $53,418.00 issued to Brax earlier this
fiscal year, adjustments for current pricing, and a $50,000.00
contingency. See “Attachment B” for a reconciliation of the
project expenditures and budgeted amounts.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
The total budget for CIP P2676, as approved in the FY 2022 budget, is $375,000.00. Total expenditures, plus outstanding
commitments and forecast, including this contract, are estimated at $724,068.00. See “Attachment B” for the budget detail.
The Project Manager anticipates that with a budget increase of $350,000.00, CIP P2676 will be completed within the new budget
amount of $725,000.00.
The Finance Department has determined that, under the current model, 100 percent of the funds are available from the Replacement Fund.
STRATEGIC GOAL:
Operate the system to meet demand twenty-four-hours a day, seven days a week.
LEGAL IMPACT:
None.
Attachments: Attachment A - Committee Action
Attachment B – Budget Detail Attachment C - Photos
Exhibit A – Project Location Map
ATTACHMENT A
SUBJECT/PROJECT: APPROVAL TO INCREASE CIP P2676 BUDGET IN THE AMOUNT OF $350,000.00 AND AWARD A PURCHASE ORDER TO BRAX COMPANY,
INC. FOR THE 980-2 PUMP STATION MISCELLANEOUS REPLACEMENTS PROJECT
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee reviewed
this item at a meeting held on April 19, 2022, and the following comments were made:
•Staff requested the Committee’s support to obtain Boardauthorization to increase the overall CIP P2676 budget from$375,000.00 to $725,000.00 and for the General Manager to executeand amend purchase orders with Brax for the 980-2 Pump StationMiscellaneous Replacements Project in an amount not-to-exceed
$230,082.98.
•In response to a question from the Committee, 980-2 Pump Stationis one of the District’s largest pump stations and the only onesupplied with 4,160 volts. All other sites are 480 volts.
•In response to a question from the Committee, the work will be
completed by Brax Company Inc. as the lowest and responsiblevendor.
•The Committee commented that in discussion with the
Communications Officer, it is good to show rate payers the costof doing business by putting in pictures of rusted facilities to
support rate increases. This is something to consider includingin the District’s newsletters, since the mechanical equipment canbe shown. The Communications Officer noted that they are working
on future campaigns to show these replacements. The difficultpart is that most of these replacements are for equipment that is
underground and harder to see the need from rate payers. When putin perspective such as “a leaky pipe under the sink,” then itmakes it understandable to the rate payer for the need to replace
the aging infrastructure.
Following the discussion, the Committee supported staffs’ recommendation and presentation to the full board as a Consent Item.
ATTACHMENT B
SUBJECT/PROJECT: APPROVAL TO INCREASE CIP P2676 BUDGET IN THE AMOUNT OF $350,000.00 AND AWARD A PURCHASE ORDER TO BRAX COMPANY, INC. FOR THE 980-2 PUMP STATION MISCELLANEOUS REPLACEMENTS PROJECT
ATTACHMENT C
SUBJECT/PROJECT: APPROVAL TO INCREASE CIP P2676 BUDGET IN THE AMOUNT OF $350,000.00 AND AWARD A PURCHASE ORDER TO BRAX COMPANY, INC. FOR THE 980-2 PUMP STATION MISCELLANEOUS REPLACEMENTS PROJECT
Bottom of Discharge Head
Bowl Bearings and Impellers
Discharge Column
OTAY WATER DISTRICT980-2 PS MISCELLANEOUS REPLACEMENTSLOCATION MAP
EXHIBIT AC:
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EXHIBIT A
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: May 11, 2022
SUBMITTED BY: Michael Long Engineering Manager
PROJECT: ANX-21-004 DIV. NO. 1
APPROVED BY: Rod Posada, Chief, Engineering
Jose Martinez, General Manager
SUBJECT: Village 3 West R-20 Water Annexation, 0 Heritage Road, Chula Vista, CA 91913, APN: 644-060-13-00 to the Otay Water District and to Water Improvement District ID No. 22/27
GENERAL MANAGER’S RECOMMENDATION:
Adopt Resolution No. 4408, the annexation of the property of Village 3 West R-20 Water Annexation, 0 Heritage Road, Chula Vista, CA 91913,
APN: 644-060-13-00 to the Otay Water District and to Water Improvement District ID No. 22/27 (see Attachment B).
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
The purpose of the proposed annexation of the property, owned by Flat
Rock Land Company LLC (“Property Owner”), located at 0 Heritage Road, Chula Vista, CA 91913, APN: 644-060-13-00 to the Otay Water District
and to Water Improvement District ID No. 22/27 is to make water service available to the parcel owned by the Property Owner.
ANALYSIS:
A written request and Petition signed by the Property Owner representative has been received for annexation of APN 644-060-13-00 into Improvement District No. 22/27 for water service. The total
acreage to be annexed is 53.917 acres. The parcel is currently within the District's sphere of influence of the District’s Water
Improvement District No. 22/27, as shown in Exhibit A. Therefore, annexation of this property to the District, and to Improvement District No. 22/27 is required for water service.
AGENDA ITEM 6c
The property currently receives no water service and the District’s
water facilities are located adjacent to the property. This annexation will not create an island. FISCAL IMPACT: Joe Beachem, Chief Financial Officer
The property owner has paid the District’s annexation processing fee of $898.01 and the water annexation fee of $2,311.35 for a total of $3,209.36 deposited into account D1119-090526 for the sewer service
is provided, and any additional fees, including the water capacity fee, as established in the attached Resolution No. 4408.
GRANTS/LOANS:
Not applicable. STRATEGIC GOAL: This Project supports the District’s Mission statement, “To provide exceptional water and wastewater service to its customers, and to manage District resources in a transparent and fiscally responsible
manner” and the General Manager’s Vision, "To be a model water agency by providing stellar service, achieving measurable results, and continuously improving operational practices." LEGAL IMPACT:
None. MJL/RP:jf
Https://otaywater365.sharepoint.com/sites/engpublicservices/Shared Documents/SAMP WSA ANX/D1119-090526 Water Annexation Village 3 West R-20/Staff Report/BD 05-11-2022 Water Annexation Village 3 West R-20 Staff Report.docx Attachments: Attachment A - Committee Action Attachment B - Resolution No. 4408 Exhibit A - Legal Description
Exhibit B - Legal Map Exhibit C – Grant Deed
Exhibit D – Location Map
ATTACHMENT A
SUBJECT/PROJECT: ANX-21-004
Village 3 West R-20 Water Annexation, 0 Heritage Road,
Chula Vista, CA 91913, APN: 644-060-13-00 to the Otay Water District and to Water Improvement District ID No. 22/27
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee reviewed this item at a meeting held on April 19, 2022, and the following
comments were made:
• Staff is requesting the Committee’s support to obtain Board
authorization adopt Resolution No. 4408, the annexation of the property of Village 3 West R-20 Water Annexation, Heritage Road,
Chula Vista, CA 91913, APN: 644-060-13-00 to the Otay Water District and to Water Improvement District ID No. 22/27.
• In response to a question by the Committee, since the time of
project approvals in 2016, HomeFed Village 3 Master, LLC has made additional revisions to the Village 3 SPA land use plans that
include transferring development units from Village 9 to Village 3 and expanding the boundary of the Village 3 SPA plan boundary to include the FlatRock property.
• Staff indicated that this property owner has worked (in the past) with the adjacent Vulcan Properties to ensure this water service
annexation is accomplished to avoid the creation of a service island, as Vulcan will be annexing two additional adjacent parcels into the same water Improvement District in the future.
• In response to a comment from the Committee regarding the concern of more water use with more units, staff noted with the newer development and the smaller footprint, they are actually using less water than originally proposed.
Following the discussion, the Committee supported staffs’ recommendation and presentation to the full board as a Consent Item.
ATTACHMENT B
Page 1 of 4
RESOLUTION NO. 4408 A RESOLUTION OF THE BOARD OF DIRECTORS OF OTAY WATER DISTRICT APPROVING THE ANNEXATION TO OTAY WATER DISTRICT WATER IMPROVEMENT DISTRICT NO. 22/27 OF THOSE LANDS DESCRIBED AS “VILLAGE 3 WEST R-20 WATER ANNEXATION (APN: 644-060-13-00)” (FILE NO. ANX 21-004/DIVISION 1)
WHEREAS, a letter has been submitted by Flat Rock Land
Company, LLC, the owner and party that has an interest in the
land described in Exhibit "A," attached hereto, for annexation
of said land to Otay Water District Water Improvement District
No. 22/27 pursuant to California Water Code Section 72670 et
seq.; and
WHEREAS, pursuant to Section 72680.1 of said Water Code,
the Board of Directors may proceed and act thereon without
notice and hearing.
NOW, THEREFORE, THE BOARD OF DIRECTORS OF THE OTAY WATER
DISTRICT FINDS, RESOLVES, ORDERS AND DETERMINES as follows:
1. A depiction of the area proposed to be annexed, and
the boundaries of ID 22/27 following the annexation, is set
forth on a map in Exhibit “B” filed with the Secretary of the
District, which map shall govern for all details as to the area
proposed to be annexed.
2. The purpose of the proposed annexation is to make
water service available to the area to be annexed, which
availability constitutes a benefit to said area.
3. The Board finds and determines that the area proposed
to be annexed to ID 22/27 will be benefited by such annexation
and that the property currently within ID 22/27 will also be
ATTACHMENT B
Page 2 of 4
benefited and not injured by such annexation because after the
annexation a larger tax base will be available to finance the
water facilities and improvements of ID 22/27.
4. The Board of Directors hereby declares that the
annexation of said property is subject to the owners complying
with the following terms and conditions:
(a) The petitioner for said annexation shall pay to
Otay Water District the following:
(1) The annexation processing fee and water
annexation fee at the time of application;
(2) State Board of Equalization filing fees in
the amount of $1,500 (Requirements & Fees –
Boundary Change, August 1, 2005);
(3) The OWD capacity fees at the time of
connection to the Otay Water District water
system;
(4) Any annual assessment fees collected through
the County Tax Assessor’s for APN 644-060-
13-00;
(5) In the event that water service is to be
provided, Petitioners shall pay all
applicable water fees per Equipment Dwelling
Unit (EDU) at the time the water connection
is purchased; and
(6) Payment by the owner of APN 644-060-13-00 of
all other applicable local or state agency
fees or charges.
ATTACHMENT B
Page 3 of 4
(b) The property to be annexed shall be subject to
taxation after annexation thereof for the
purposes of the improvement district, including
the payment of principal and interest on bonds
and other obligations of the improvement
district, authorized and outstanding at the time
of annexation, the same as if the annexed
property had always been a part of the
improvement district.
5. The Board hereby declares the property described in
Exhibit "A" and depicted in Exhibit “B” shall be considered
annexed to ID 22/27 upon passage of this resolution.
6. The Board of Directors further finds and determines
that there are no exchanges of property tax revenues to be made
pursuant to California Revenue and Taxation Code Section 95 et
seq., as a result of such annexation.
7. The annexation of APN 644-060-13-00 to the District’s
Water Improvement District 22/27 is hereby designated as the
“VILLAGE 3 WEST R-20 WATER ANNEXATION (APN: 644-060-13-00)”.
8. Pursuant to Section 57202(a) of the Government Code,
the effective date of the “VILLAGE 3 WEST R-20 WATER ANNEXATION
(APN: 644-060-13-00)” shall be the date this Resolution is
adopted by the Board of Directors of the Otay Water District.
9. The General Manager of the District and the Secretary
of the District, or their respective designees, are hereby
ordered to take all actions required to complete this
annexation.
ATTACHMENT B
Page 4 of 4
PASSED, APPROVED AND ADOPTED by the Board of Directors of
the Otay Water District at a regular meeting held this 11th day
of May, 2022.
President ATTEST: __________________________________ District Secretary
EXHIBIT "A"
ANNEXATION TO OTAY IMPROVEMENT DISTRICT NO. 22-27
GEOGRAPHIC DESCRIPTION
APN 644-060-13
THAT CERTAIN REAL PROPERTY, BEING A PORTION OF LOT 44 OF MAP NO. 862, SITUATED IN THE OTAY
RANCHO, CITY OF CHULA VISTA, COUNTY OF SAN DIEGO, STATE OF CALIFORNIA, DESCRIBED AS
FOLLOWS:
BEGINNING AT THE INTERSECTION OF THE CENTERLINE OF MAIN STREET, A 124.00 FOOT WIDE PUBLIC
ROAD, AND THE EASTERLY LINE OF SAID LOT 44, SAID INTERSECTION ALSO BEING THE NORTHEASTERLY
CORNER OF SAID LOT 44 AND A POINT ON THE OTAY WATER DISTRICT IMPROVEMENT DISTRICT NO. 22-
27 BOUNDARY;
THENCE, ALONG SAID EAST LINE AND EXISTING DISTRICT BOUNDARY, (1) SOUTH 18°37'5911 EAST,
1868.23 FEET;
THENCE, LEAVING SAID EAST LINE AND EXISTING DICTRICT BOUNDARY, (2) NORTH 75°14'29" WEST,
1093.14 FEET;
THENCE, (3) NORTH 66°35'04" WEST, 1928.12 FEET TO SAID EXISTING DISTRICT BOUNDARY AND NORTH
LINE OF SAID LOT 44;
THENCE, ALONG SAID NORTH LINE AND EXISTING DISTRICT BOUNDARY, (4) NORTH 71°58'2011 EAST,
2344.60 FEET; TO THE POINT OF BEGINNING.
CONTAINING, 53.917 ACRES, MORE OR LESS.
DISCLAIMER: FOR ASSESSMENT PURPOSES ONLY. THIS DESCRIPTION IS NOT A LEGAL PROPERTY
DESCRIPTION AS DEFINED IN THE SUBDIVISION MAP ACT AND MAY NOT BE USED AS THE BASIS FOR AN
OFFER FOR SALE OF THE LAND DESCRIBED.
DOUGLAS B. TROU P. L.S. 8553
HUNSAKER & ASSOCIATES SAN DIEGO, INC.
M:\2395\060\Legal Description\ A0l V3 R-6 R-20 Otay Water -Annexation.docx
CITY OF CHULA VISTA VICINITY MAP NOT TO SCALE
PORTION OF MAIN STRffT OED/CA TED NOV. � 18, 2016 AS DOCUMENT NO. 2016-0631466, O.R. APN: 644-060-13 44 OTJ.\ Y RANCHO MAP NO. 862
PARCEL A' LU-\ 2004-J 1 S97LJ2
SHEET 1 OF 1 SHEETS
r'
0
PROPOSED OTAY WATER 0/STRTICT BOUNDARY £AST LINE LOT 44 --
0 0 0 0
S18°37'59"E 1868.23'
N75°14'29"W 1093.14'
N66°35'04"W 1928. 12'
N71 °58'20"E 2344. 60'
.. N
L)LJOTAY RANUJO !'v!AP NO. 882
DISCLAIMER:
800 1200
.___ __ \ __ _____, SCALE 1" =400'
"FOR ASSESSMENT PURPOSES ONLY. THE DESCRIPTION LAND IS NOT A LEGAL PROPERTY DESCRIPTION AS DfflNED IN THE SUBDMSION MAP ACT AND MAY NOT BE USED AS THE BASIS FOR AN OFFER FOR SALE OF THE LAND DESCRIBED.•
/
22-27
EXISTING OTAY WATER DISTRICT BOUNDARY (22-27)
PROPOSED OTAY WATER DISTRICT BOUNDARY (22-27)
EXISTING PARCELS
ASSESSOR'S PARCEL NUMBERS: LAFCO RfSOLUTTON ACRfAGE DA Tt: SCAl£:
644-060-13 NO. N/A 5J.917 11/18/2021 1"=40(1
OTAY WATER DISTRICT ANNE:XATTON IMPROVEMENT DISTRICT 22/27
8f/NG A PORTION OF LOT # OTAY RANC/i WP NO. 862 1IIE CfrY OF CHI/IA YISTA, � IN 1H£ COUWTY OF � DIEGO, �
■ HUNSAKER & ASSOC/A 'IF.S SAN DIEGO, INC.
PLANNING -ENGINffRING -SURVEYING 9707 WAPLES STREET, SAN DIEGO, CA 92121 (858) 558-4500 -FAX (858) 558-1414
EXHIBIT B
Recording Requested by and Please Return to:
City Clerk
City of Chula Vista P.O. Box 1087
Chula Vista, California 91912
[X] This document benefitspermittee. Recording fee required.
APN 644-060-11 645-030-18
10534
DOC# 2004-1159742 11111111 1111111111111111111111111111111111 llllr 111111111111111 /Ill llll
DEC 09, 2004 12:02 PM OFFICIAL RECORDS SAN DIEGO COUNTY RECORDER'S OFFICEGREGORY J. SMITH, COUNTY RECORDERFEES: 32.00 DC: NA PAGES: 9 110111 HIii DIii 011111111 DIii DIii DIii om Dill DIii 0111 DIii DIii H!I IDI
.. This Space for Recorder's Use Unly •
GRANT DEED
2004-11597 42 C.V. File No. ER-340
(This Deed being filed for Lot Line Adjustment puTposes only),
FOR A VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, Flat Rock Land Company, LLC, A Delaware Limited Liability Company, hereby grants to Flat Rock Land Company,
LLC, A Delaware Limited Liability Company, the following real property situated in the City of Chula Vista, County of San Diego, State of California and more particularly described as follows:
See Exhibits "A" -Legal Descriptions and "B" -Plat, Attached Hereto and Made a Part Hereof
Signed this 2 3 "-�
Grantor Signatures:
(Notary Acknowledgment Required for Each Signatory)
J:\Engineer\PERMJTS\Er\ER340GrantDeed.doc
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EXHIBIT C
Order: 121773
10535
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
State o1 Callromla
County of � iJ&o
On N�r:c25@>{ootoreme, riano .st Htcre
0.... / N) n I/' Nome &r<l'l'clo ol Cl'- (e.�. 'J&M Oot. Nclafy I'\,� personally appeared ..... e tt t..v. c � e,Ol}OOCNana,(!) al &lgnmla)
0 personally known to me D proved to me on the basis of satisfactory
evidence
to be the person(s) whose name(s) is/are subscribed to the within Instrument and acknowledged lo me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the Instrument the person(s), or the entity upon behalf of which the person(s)
acted, executed the instrument.
------------OPTIONAL------------
Though the informal.Ion below /11 not roqulred by law, II may PrrJIIB vs/uab/9 to ptl($(XIS rBly{ng on lhfl docwnsnl BIid COUid Pf'IWHl1 fraudutoot removal and reartachment of /his form ta BJ10!htJr dowment.
Description of Attached Document
Title or Type of Document: _______________________ _
Document Date: _________________ Number of Pages: ___ _
Signer(s) Other Than Named Above: ____________________ _
Capaclty(les) Clelmed by Signer
Signer's Name: _____________________ _
D lndivldual Top o/ ltura hare □ Corporate Officer -lille(s): ________________ _D Partner -□ Limited O GeneralD Attorney-in-Fact □Trustee0 Guardian or Conservator□ Other: _______________________ _
Signer Is Representing:, ___________________ _
Prod. No. 5907
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Order: 121773
EXBIBIT"A" LEGAL DESCRIPTION PARCEL"A"
·10538
BEING A PORTION OF LOT 44 IN THE OTAY RANCHO IN THE CITY OF CHULA VISTA, COUNTY OF SAN DIEGO, STATE OF CALIFORNIA, AS SHOWN ON MAP NO. 862 Fll.,ED FEBRUARY 7, 1900 IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY, AND BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS:
BEGINNING AT THE NORTIIEASTERLY CORNER OF SAID LOT 44;
TIIENCE ALONG THE EASTERLY LINE OF SAID LOT 44, SOUTH 18°37'56" EAST, A DISTANCE OF 1868.17 FEET;
THENCE LEAVING SAID EASTERLY LINE, NORTH 75°14'35" WEST, A DISTANCE OF 1093.04 FEET;
THENCE NORTH 66°35'10" WEST, A DISTANCE OF 1928.12 FEET TO THE NORTHERLY LINE OF SAID LOT 44;
THENCE ALONG SAID NORTHERLY LINE, NORTH 71 °58'1411 EAST, A DISTANCE OF 2344.60 FEET TO THE POINT OF BEGINNING.
CONTAINING 53.92 ACRES, MORE OR LESS.
. oepke 1 Lie. Expires 12-31-2006
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EXHIBIT"A" LEGAL DESCRIPTION PARCEL"B"
1053'7
BEING PORTIONS OF LOTS 44 AND 45 IN THE OTAY RANCHO IN THE CITY OF CHULA VISTA, COUNTY OF SAN DIEGO, STATE OF CALIFO� AS SHOWN ON MAP NO. 862 FILED FEBRUARY 7, 1900 IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY. AND BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS:
COMMENCING AT THE NORTIIEASTERL Y CORNER OF SAID LOT 44�
THENCE ALONG THE NORTHERLY LINE OF SAID LOT 44, SOUTH 71 °58'14°
WEST, A DISTANCE OF 2344.60 FEET TO THE POINT OF BEGINNING OF TIIIS DESCRIPTION;
THENCE LEAVlNG SAID NORTHERLY LINE, SOUTH 66°35'10" EAST, A DISTANCE OF 1928.12 FEET;
THENCE SOUTH 75°14'35" EAST, A DISTANCE OF 1093.04 FEET TO THE EASTERLY LINE OF SAID LOT 44;
THENCE ALONG SAID EASTERLY LINE OF LOT 44 AND LOT 45, SOUTH 18°37'56" EAST, A DISTANCE OF 2558.09 FEET TO THE NORTHERLY LINE OF THE OTAY CORONADO PIPELINE BEING 100.00 FEET IN WIDIB, AS DESCRIBED IN EXHIBIT "An OF THAT CERTAIN DEED AND AGREEMENT DATED APRIL 11, 1912, BETWEEN SOUTHERN CALIFORNIA MOUNTAIN WATER CO1\1PANY, A CORPORATION AND SAN DIEGO LAND COMPANY, A CORPORATION BEJNG FILED IN BOOK 570, PAGE 113 OF DEEDS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID SAN DIEGO COUNTY, JUNE 24, 1912;
THENCE CONTINUING ALONG SA.ID EASTERLY LINE OF LOT 45, SOUTH 18°37'56" EAST, A DISTANCE OF 100.02 FEET TO THE SOUTHERLY LINE OF SAID OT A Y-CORONADO PIPELINE;
THENCE CONTINUING ALONG THE EASTERLY LINE OF SAID LOT 45, SOUTH 18°3715611 EAST, A DISTANCE OF 1113.25 FEET TO THE SOUTIIEASTERLY CORNER OF SAID LOT 45;
THENCE ALONG THE SOUTHERLY LINE OF SAID LOT 45, SOUTH 71 °22'55" WEST, A DISTANCE OF 662.71 FEET TO THE EASTERLY LINE OF THE WESTERLY THREE.QUARTERS OF THE SOUTH HALF OF SAID LOT 45;
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THENCE ALONG SAID EASTERLY LINE, NORTH 18°37'46" WEST, A DISTANCE OF 1503.31 FEET TO THE NORTHERLY LINE OF THE SOUTH HALF OF SAID LOT45;
THENCE ALONG SAID NORTHERLY Lll'IB, SOUTH 71 °40'43" WEST, A DISTANCE OF 1978.91 FEET TO THE WESTERLY LINE OF SAID LOT 45;
THENCE ALONG THE WESTERLY LINE OF SAID LOT 45, NORTH 18°37'16" WEST, A DISTANCE OF 785.49 FEET TO THE SOUTHERLY LINE OF SAID OTAY-CORONADO PIPE LINE;
THENCE CONTINUING ALONG THE WESTERLY LINE OF SAID LOT 45 TO THE NORTHERLY LINE OF SAID OTA Y-CORONADO PIPE LINE, NORTH 18°37'16" WEST, A DISTANCE OF 106.05 FEET;
THENCE CONTINUING ALONG THE WESTERLY LINE OF SAID LOT 4S AND SAID LOT 44, NORTH 18°37'16" WEST, A DISTANCE OF 3261.56 FEET TO THE NORTHWEST CORNER OF SAID LOT 44;
THENCE ALONG THE NORTHERLY LINE OF SAID LOT 44, NORTH 71 °58'14" EAST, A DISTANCE OF 296.26 FEET TO THE POINT OF BEGINNING.
CONTAINING 220.33 ACRES, MORE OR LESS.
EXCEPTING THEREFROM THAT PORTION OF LOT 45 IN THE OTA Y RANCHO IN THE CITY OF CHULA VISTA. COUNTY OF SAN DIEGO, STATE OF CALIFORNIA, AS SHOWN ON MAP NO. 862 FILED FEBRUARY 7, 1900 IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY, AND BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS:
COMMENCING AT THE SOUTHEASTERLY CORNER OF SAID LOT 45;
THENCE ALONG THE EASTERLY LINE OF SAID LOT 45, NORTH 18 °37'56,, WEST, A DISTANCE OF 1113.25 FEET TO THE SOUTHERLY LINE OF SAID OTAY-CORONADO PIPE LINE AND THE POINT OF BEGINNING OF nnsDESCRIPTION;
THENCE LEAVING SAID EASTERLY LINE AND ALONG THE SOUTHERLY LINE OF SAID OTAY-CORONADO PIPE LINE, SOUTH 72°23'3311 WEST, A DISTANCE OF 38.95 FEET TO THE BEGINNING OF A NON-TANGENT CURVE CONCA VE NORTHERLY AND HA VINO A RADIUS OF 366.58 FEET, A LINE RADIAL TO SAID CURVE AT SAID POINT BEARS NORTH 17°36'20" WEST;
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\
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..
·10539
THENCE ALONG THE ARC OF SAID CURVE, AN ARC DISTANCE OF 197.26 FEET THROUGH A CENTRAL ANGLE OF 30°49'55", A LINE RADIAL TO SAID CURVE AT SAID POINT BEARS SOUTH 13°13'35" WEST;
THENCE NORTii 76°46'03" WEST, A DISTANCE OF 447.00 FEET TO THE BEGINNING OF A TANGENT CURVE CONCA VE NORTHERLY AND HAVING A RADIUS OF 366.48 FEET, A LINE RADIAL TO SAID CURVE AT SAID POINT BEARS NORTH 13°13'57" EAST;
THENCE ALONG THE ARC OF SAID CURVE, AN ARC DISTANCE OF 63.96 FEET THROUGH A CENTRAL ANGLE OF 10°00'01", A LINE RADIAL TO SAID CURVE AT SAID POINT BEARS SOUTH 23°13'58" WEST;
THENCE NORTH 66°46'02" WEST, A DISTANCE OF 8.10 FEET TO THE EASTERLY LINE OF THE WESTERLY THREE-QUARTERS OF THE SOUTH HALF OF SAID LOT 45;
THENCE ALONG THE EASTERLY LINE OF THE WESTERLY THREEQUARTERS OF THE SOUTH HALF OF SAID LOT 45, NORTH 18°37'46" WEST 54.65 FEET TO THE NORTHERLY LINE OF THE WESTERLY THREE-QUARTERS OF THE SOUTH HALF OF SAID LOT 45;
THENCE ALONG THE NORTHERLY LINE OF THE WESTERLY THREEQUARTERS OF THE SOUTH HALF OF SAID LOT 451 NORTH 71 °40'43" EAST 80. 77 FEET TO A POINT ON THE SOUTHERL y. LINE OF SAID OT A Y -CORONADO PIPELINE, SAID POINT ALSO BEING A POINT ON A NONTANGENT CURVE CONCA VE SOUTHERLY AND HAVING A RADIUS OF 206.48FEET, A LINE RADIAL TO SAID CURVE AT SAID POINT BEARS SOUTH02°4o•os" WEST;
THENCE ALONG THE ARC OF SAID CURVE, AN ARC DISTANCE OF 1.57 FEET THROUGH A CENTRAL ANGLE OF 0°26110,,, A LINE RADIAL TO SAID CURVE AT SAID POINT BEARS SOUTH 02°13'58,, WEST;
THENCE ALONG THE SOUTHERLY LINE OF SAID OTAY-CORONADO PIPELINE, NORTH 87°46'02" WEST, A DISTANCE OF 145.30 FEET;
THENCE NORTH 83°28'02" WEST, A DISTANCE OF 93.65 FEET;
THENCE NORTH 67°28'02" WEST, A DISTANCE OF 339.44 FEET TO THE BEGINNING OF A TANGENT-CURVE CONCA VE SOUTHERLY AND HA YING A RADIUS OF 206.48 FEET, A LINE RADIAL TO SAID CURVE AT SAID POINT BEARS SOUTH 22°31'58" WEST;
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..·10540
THENCE ALONG THE ARC OF SAID CURVE, AN ARC DISTANCE OF 89.01 FEET THROUGH A CENTRAL ANGLE OF 24°42'00", A LINE RADIAL TO SAID CURVE AT SAID POINT BEARS NORTH 02°10'02" WEST;
TIIBNCE SOUTH 87°49'58" WEST, A DISTANCE OF 667.04 FEET;
TIIENCE NORTH 89°10'02" WEST, A DISTANCE OF 745.98 FEET TO THE WESTERLY LINE OF SAID LOT 45;
THENCE ALONG THE WESTERLY LINE OF SAID LOT 45, NORTH 18°37'16" WEST, A DISTANCE OF 106.05 FEET TO THE NORTHERLY LINE OF SAID OTA Y ·CORONADO PIPE LINE;
THENCE ALONG THE NORTHERLY LINE OF SAID OTA Y ·CORONADO PIPE LINE, SOUTH 89°10'02" EAST, A DISTANCE OF 781.30FEET;
THENCE CONTINUING ALONG SAID LINE, SOUTH 87°49'15" EAST, A DISTANCE OF 661.81 FEET TO THE BEGINNING OF A NON-TANGENT CURVE CONCA VE SOUTHERLY AND HA YING A RADIUS OF 306.48 FEET, A LINE RADIAL TO SAID CURVE AT SAID POINT BEARS SOUTH 02°10'02" EAST;
THENCE ALONG THE ARC OF SAID CURVE, AN ARC DISTANCE OF 132.12 FEET THROUGH A CENTRAL ANGLE OF 24°42'00", A LINE RADIAL TO SAID CURVE AT SAID POINT BEARS NORTH 22°31 '58" EAST;
THENCE SOUTH 67°28'02" EAST, A DISTANCE OF 325.39 FEET;
TIIBNCE SOUTH 83°28'02" EAST, A DISTANCE OF 75.84 FEET;
THENCE SOUTH 87°46'02" EAST, A DISTANCE OF 141.55 FEET TO THE BEGINNING OF AT ANGENT CURVE CONCA VE SOUTHERLY AND HAVING A RADIUS OF 306.48 FEET, A LINE RADIAL TO SAID CUR VE AT SAID POINT BEARS SOUTH 02°13'5811 WEST;
THENCE ALONG THE ARC OF SAID CURVE, AN ARC DISTANCE OF 80.24 FEET THROUGH A CENTRAL ANGLE OF 15°00' 00", A LINE RADIAL TO SAID CURVE AT SAID POINT BEARS NORTii 17°13'5811 EAST;
THENCE SOUTH 72°46'02" EAST, A DISTANCE OF 13.35 FEET;
THENCE SOUTH 66°46'02" EAST, A DISTANCE OF 51.25 FEET TO THE BEGINNlNG OF A TANGENT CURVE CONCAVE NORTHERLY AND HA YING A RADIUS OF 266.48 FEET, A LINE RADIAL TO SAID CURVE AT SAID POINT BEARS NORTH 23°13'58" EAST;
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( )
CURVE TABJI
NO. OEl.rA RADIUS J..£NGTH Ct 2f"42'0<r .J06.48' 1J2.12'
C2 2,r42•ad' 206.48' 89.01'CJ 15'0()'(](1" XJB.48' 80.24' C4 15'00 •()ff" 208.48' 5-f.06' C5 1(f()()'Ot• J66.48' 6J.96' C6 1ur• u, •266.48' 46.51' Cl .JU4g•44• 266.58' 14J.44' C8 .J(J' 49'559 .J66.58' 197.26'
C9 f1"),:. 1 rl' 206.48' 1.57'
NO. DISr. L1 106.05' l2 1,./H. L.J 9.J.65' u 141.55' L5 145 . .JO' l6 1J.J5' L7 51.25' 8.11'
L9 �.01' uo 447.00' Ltt 447,00'
L12 J7.T6' U.1 .JB.95' Ll4 100.02'
L15 8.10' L18 !54.6:S' U7 so.n·
LEGEND RECORD a4TA PER ROS 16504 DUSTIN� LOT UNE
�
��
�
��
296.26'
�
�
2640.86')
2344.60'
...... ...., .,... __
P.0.8. PARCD. •tr
44
OTAY RANCHO
PARCEL "B" 21 J. 6J ACRE'S ::t
PARCEL "A11
53.92 ACRES :t
---a'JS17NGLOTUNl
OTAY-CORONMXJ Pf Pe UNE PL.OnFD PtR CITY OF SAN DfEGO RECORD OF SURVfY R£CORDATION PENDING 6. 70 ACRES :r
(N71'4D'd£ 1978.911
�!
� �II L
45 OTAY RANCHO
NORTH!Rt.Y UNE OF THE SOIJTH 1/2 OF LOT 45
E:ASTmLY UN€ OF THE----• WESTFRLY J/.f OF TH£ SO/lfH 1/2 OF LOT 4'
(1979. fO') -----(N71"22'SS-c 264t.Bt1
SCALE: 1• = 600' P.O.C. EXCEPTTON •,1,•
01\ 013 ,00\ wg\Hops\LLA\ Sep 27, 200'4 - 1•23pr,
Order: 121773
ON 8 8><11.D'JG
SCALE: r• • 600' EXHIBITB
LOT LINE ADJUSTMENT PlA T
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OTAY WATER DISTRICTANNEXATION OF APN 644-060-13-00 TO THEOTAY WATER DISTRICT AND TO WATER IMPROVEMENT DISTRICT 22/27
EXHIBIT DC:\Users\donald.bienvenue\Otay Water District\ENG PUBLIC SERVICES - Documents\SAMP WSA ANX\D1119-090526 Water Annexation Village 3 West R-20\ANX-21-004.mxd
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VICINITY MAP
PROJECT SITE
DIV 5
DIV 1
DIV 2
DIV 4
DIV 3
ÃÅ54
ÃÅ125
ÃÅ94
ÃÅ905
§¨¦805
FNTS
ANX-21-004F
0 810405
Feet
H
E
R
I
T
A
G
E
R
D
HARD ROCK RD
DISTRICTWATER
VILLAGE 3 WEST R-20
MAIN ST
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: May 11, 2022
SUBMITTED BY: Michael Long Engineering Manager
PROJECT: P2040-001103
DIV. NO. 5
APPROVED BY: Rod Posada, Chief, Engineering
Jose Martinez, General Manager
SUBJECT: Award of a Professional Engineering Services Contract for Construction Management and Inspection Support of the 1655-1 Reservoir (0.5 MG) Construction and Rancho Jamul
Hydropneumatic Pump Station Modification project to Michael Baker International
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors (Board) award a professional services contract to Michael Baker International (MBI) and authorize the General Manager to execute an agreement with MBI for Construction Management and Inspection Support of the 1655-1 0.5 MG Reservoir Construction and Rancho Jamul Hydropneumatic Pump
Station (RJ–HPS) Modification project (Project) in an amount not-to-exceed $762,496 (see Exhibit A for Project location).
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To obtain Board authorization for the General Manager to enter into a
professional engineering services contract with MBI for Construction Management and Inspection Support of the Project in an amount not-to-
exceed $762,496.
AGENDA ITEM 6d
2
ANALYSIS: The Project includes construction of a new 0.5 MG reservoir and approximately 1500-feet of 12-inch pipeline on Presilla Drive, as
well as, modifications to the RJ-HPS to serve the Rancho Jamul Estates Unit No. 2 development in the 1655 pressure zone within
Improvement District 9 per the June 17, 1992 agreement of understanding between the Otay Water District and the Rancho Jamul Estates.
The District has secured Richard Brady & Associates, Inc. to provide
a range of professional engineering services, including prestressed concrete tank and water storage tank design, hydraulic and surge modeling, potholing, ground survey, demolition, grading & drainage,
structural, mechanical, HVAC, electrical, instrumentation & control, process, Cathodic protection, coatings, and prepare plans and
specifications required to move the Project to construction. The District also requires the services of a construction management and inspection firm for the Project to provide pre-construction services, including value engineering and constructability reviews,
construction management, resident engineering, and inspection services including construction contract administration, and project start-up/commissioning for the delivery of the Project. In accordance with the Board of Directors Policy Number 21, the
District initiated the consultant selection process on January 24, 2022, by placing an advertisement in the San Diego Daily Transcript, and posting the Project on the District’s website for Professional Engineering Services. The advertisements and Pre-Proposal Meeting, held on February 3, 2022, attracted Letters of Interest and
Statements of Qualifications from three (3) consulting firms.
On March 11, 2022, proposals were received from the following three (3) consulting firms: 1. W. M. Lyles, Temecula, CA.
2. Michael Baker International (MBI), San Diego, CA. 3. Valley Construction Management, Sn Diego, CA.
Among the potential firms that attended the Pre-Proposal Meeting, but did not propose, were Butier Construction Managers, NV5, MTGL, Inc., Ardurra Group, and Capo Projects Group.
After the written proposals were evaluated and ranked by a five-member review panel consisting of District Engineering, Operations,
and Administration/IT staff, it was determined that the three (3) proposals ranked sufficiently to warrant each of them securing an
3
invitation to make an oral presentation and respond to questions from
the panel. After conducting the interviews on March 24, 2022, the panel completed the consultant ranking process and concluded that MBI had the best approach to the Project and provided the best overall
value to the District. A summary of the complete evaluation is shown in Exhibit B.
Scope and fee negotiations with MBI concluded on April 5, 2022, which resulted in the addition of scope to incorporate the potential of upgrade to the Hydropneumatic Pump Station and the development of a
commissioning plan in the Project specifications for bidding purposes. The negotiations resulted in an increase to the original
proposed fee submitted for the Project. MBI’s proposed fee including the additional scope described above is $762,496.
MBI submitted the Company Background Questionnaire as required by the RFP and staff did not find any significant issues. In addition,
staff checked their references and performed an internet search on the company. Staff found the references to be excellent and did not find any outstanding issues with the internet search. The District has experience with MBI in the construction of large water facilities, including, but not limited to, the 870-2 Pump Station
project, the Lower Otay Reservoir Pump Station Redundancy project, and the 680-1 Recycled Water Reservoir/944-1 Recycled Water Pump Station in the City of Chula Vista. The District has found MBI’s work in support of construction to be excellent. FISCAL IMPACT: Joe Beachem, Chief Financial Officer
The Fiscal Year 2022 budget for CIP P2040 is $5,750,000. Total expenditures, plus outstanding commitments and forecast, including this contract, are $1,911,653.42. See Attachment B for budget
detail.
Based on a review of the financial budget, the Project Manager anticipates that the budget for CIP P2040 is sufficient to support the Project.
The Finance Department has determined that, under the current rate
model for CIP P2040, 31% of the funding is available from the Expansion Fund and 69% of the funding is available from the Betterment Fund.
GRANTS/LOANS:
Engineering staff researched and explored grants and loans and found none available for this Project.
4
STRATEGIC GOAL:
This Project supports the District’s Mission statement, “To provide exceptional water and wastewater service to its customers, and to
manage District resources in a transparent and fiscally responsible manner” and the General Manager’s Vision, "To be a model water agency
by providing stellar service, achieving measurable results, and continuously improving operational practices." LEGAL IMPACT:
None.
MJL/RP:jf
Https://otaywater365.sharepoint.com/sites/engcip/Shared Documents/P2040 1655-1 Reservoir 0.5 MG/Staff Reports/CM VE CI/BD 05-11-2022 1655-1 CM and Inspection.docx Attachments: Attachment A – Committee Action
Attachment B – Budget Detail Exhibit A – Location Map
Exhibit B – Summary of Proposal Rankings
ATTACHMENT A
SUBJECT/PROJECT:
P2040-001103
Award of a Professional Engineering Services Contract for Construction Management and Inspection Support of the 1655-1 Reservoir (0.5 MG) Construction and Rancho Jamul
Hydropneumatic Pump Station Modification project to Michael Baker International
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee reviewed this item at a meeting held on April 19, 2022, and the following comments were made:
•Staff is requesting the Committee’s support to obtain Board
authorization for an execution of $762,496.00 contract withMichael Baker International (MBI) for Construction Manager andInspection support of the 1655-1 Reservoir and Rancho Jamul
Hydropneumatic Pump Station Modification Project.
•Staff and the Committee explained the purpose of thehydropneumatic pump station and how it functions. For example,for the properties that are at a higher elevation for tanks toprovide water, they are pushed out by hydropnuematic pumps right
into the system that serves them using compressed air.
Following the discussion, the Committee supported staffs’ recommendation and presentation to the full board as a Consent Item.
ATTACHMENT B – Budget Detail
SUBJECT/PROJECT: P2040-001103
Award of a Professional Engineering Services Contract for Construction Management and Inspection Support of the 1655-
1 Reservoir (0.5 MG) Construction and Rancho Jamul Hydropneumatic Pump Station Modification project to Michael Baker International
Level Title1 Committed Expenditures Outstanding
Commitment
Projected Final
Cost
Vendor Project Phase
Budget Budget Cost
Type
$0.00 $0.00 $0.00 $0.00 Budget
Total $0.00 $0.00 $0.00 $0.00
$5,558.33 $5,558.33 $0.00 $5,558.33 HELIX ENVIRONMNTL PLANNING
INC
Planning
$48,887.27 $48,887.27 $0.00 $48,887.27 ICF JONES & STOKES INC Planning
Regulatory
Agency Fees
$50.00 $50.00 $0.00 $50.00 PETTY CASH CUSTODIAN Planning
Standard
Salaries
$190,726.26 $190,726.26 $0.00 $190,726.26 Planning
Total $245,221.86 $245,221.86 $0.00 $245,221.86
$290,166.25 $67,252.20 $222,914.05 $290,166.25 RICHARD BRADY & ASSOCIATES Design
$40,334.40 $40,334.40 $0.00 $40,334.40 NINYO & MOORE
GEOTECHNICAL
Design
$8,314.00 $8,314.00 $0.00 $8,314.00 HUNSAKER & ASSOCIATES Design
Standard
Salaries
$45,010.48 $45,010.48 $0.00 $45,010.48 Design
Total $383,825.13 $160,911.08 $222,914.05 $383,825.13
Consultant
Contracts
$52,250.00 $0.00 $52,250.00 $52,250.00 RICHARD BRADY & ASSOCIATES Construction
Service
Contracts
$87.10 $87.10 $0.00 $87.10 DAILY JOURNAL CORPORATION Construction
Standard
Salaries
$1,313.53 $1,313.53 $0.00 $1,313.53 Construction
Total $53,650.63 $1,400.63 $52,250.00 $53,650.63
Consultant
Contracts
$12,082.00 $12,082.00 $0.00 $12,082.00 HUNSAKER & ASSOCIATES Phases
$762,496.00 $0.00 $762,496.00 $762,496.00 MICHAEL BAKER
INTERNATIONAL
Design/Const.
Standard
Salaries
($6,359.85)($6,359.85)$0.00 $6,359.85-Phases
Total $768,218.15 $5,722.15 $762,496.00 $768,218.15
Phases Fixed Asset $460,737.65 $460,737.65 $0.00 $460,737.65 Phases
Total $460,737.65 $460,737.65 $0.00 $460,737.65
Budget $5,750,000.00
Total $1,911,653.42 $873,993.37 $1,037,660.05 $1,911,653.42
Construction
Phases
Project Budget Detail
P2040-Res - 1655-1 Reservoir 0.5 MG
1/1/2004 - 4/7/2022
Planning Consultant
Contracts
Design Consultant
Contracts
OTAY WATER DISTRICT1655-1 RESERVOIR (0.5 MG)& RANCHO JAMUL HPS REPLACEMENT
EXHIBIT A
CIP P2040CIP P2642C:\OneDrive\Otay Water District\ENG CIP - Documents\P2040 1655-1 Reservoir 0.5 MG\Graphics\Exhibits-Figures\Exhibit A - Staff Report Location MAp.mxd
HYDRO PSSITE
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Feet
VICINITY MAP
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DIV 2
DIV 4
DIV 3
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FNTS
PRESILLA DR
F
P
R
E
SIL
L
A D
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RESERVOIRSITE
Qualifications of
Team
Responsiveness
and Project Understanding
Technical and
Management Approach
INDIVIDUAL
SUBTOTAL - WRITTEN
AVERAGE
SUBTOTAL - WRITTEN Proposed Rates*
Consultant's
Commitment to DBE
TOTAL -
WRITTEN
Additional
Creativity and Insight
Strength of
Project Manager
Presentation and
Communication Skills
Responses to
Questions
INDIVIDUAL
TOTAL - ORAL
AVERAGE
TOTAL ORAL
PRE-RATE
INCLUSION SCORE
TOTAL
SCORE
30 25 30 85 85 15 Y/N 100 15 15 10 10 50 50 135 150 Poor/Good/ Excellent
Michael Kerr 28 24 28 80 14 14 9 9 46
Brandon DiPietro 29 24 27 80 14 14 9 9 46
Kevin Cameron 26 23 27 76 13 14 9 8 44
Marciano Santos 27 23 27 77 14 14 10 9 47
Michael Long 28 24 27 79 14 14 9 9 46
Michael Kerr 25 20 25 70 11 12 8 7 38
Brandon DiPietro 26 21 23 70 10 10 6 6 32
Kevin Cameron 24 20 26 70 10 12 7 6 35
Marciano Santos 25 20 24 69 12 13 8 9 42
Michael Long 25 23 26 74 12 12 7 7 38
Michael Kerr 27 23 27 77 12 12 8 9 41
Brandon DiPietro 29 22 27 78 14 13 8 8 43
Kevin Cameron 26 22 26 74 12 13 8 7 40
Marciano Santos 26 21 26 73 13 14 9 9 45
Michael Long 27 22 28 77 13 13 9 9 44
Recommend All Three Firms Interview based on Main Proposal Recommended Hire based pre and post rate inclusion
Consultant Rate ScoreMichael Baker International $762,496.00 15 *The fees were evaluated and assigned scores ranging from 1 to 15 by comparing the deviation from the maximum value with a zero deviation receiving a score of 1 and the highest deviation (or lowest price) receiving 15 points.
W. M. Lyles $2,795,596.75 1 Note: Review Panel does not see or consider rates when scoring other categories. Rates are scored by a staff member who is not on the Review Panel.
Valley CM $903,884.90 14
EXHIBIT B
SUMMARY OF PROPOSAL RANKINGS
1655-1 0.5 MG Reservoir and Rancho Jamul HPS Construction Management and Inspection Services
WRITTEN ORAL
ExY93
REFERENCES
RATES SCORING CHART
1
14Valley CM
W. M. Lyles 71 Y
43
MAXIMUM POINTS
15Michael Baker
International 78
76 Y
72
Ex133
Ex
46 139
90
37 109
124
108
119
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: May 11, 2022
SUBMITTED BY: Eid Fakhouri,
Finance Manager
PROJECT: DIV. NO.All
APPROVED BY: Kevin Koeppen, Assistant Chief of Finance
Joseph R. Beachem, Chief Financial Officer
Jose Martinez, General Manager
SUBJECT:
Annual Review of the Investment Policy (Policy No. 27) of the
District’s Code of Ordinances and the Re-delegation of
Authority for All Investment Related Activities to the Chief
Financial Officer
GENERAL MANAGER’S RECOMMENDATION:
That the Board receives the District’s Investment Policy (Policy No.
27) of the District’s Code of Ordinances for review and re-delegate
authority for all investment related activities to the Chief
Financial Officer, in accordance with Government Code Section 53607.
COMMITTEE ACTION:
See Attachment A.
PURPOSE:
Government Code Section 53646 recommends that the District’s
Investment Policy be tendered to the Board on an annual basis for
review. In addition, Government Code Section 53607 requires that for
the Board’s delegation of investment responsibilities to the Chief
Financial Officer to remain effective, the governing board must re-
delegate authority over investment activities on an annual basis.
ANALYSIS:
The primary goals of the Investment Policy are to assure compliance
with the California Government Code, Sections 53600 et seq. The
primary objectives, in priority order, of investment activities are:
AGENDA ITEM 6e
1. Protect the principal of the funds.
2. Remain sufficiently liquid to enable the District to meet
all operating requirements which might be reasonably
anticipated.
3. The District’s return is a market rate of return that is
commensurate with the conservative investments approach to
meet the first two objectives of safety and liquidity.
The code provides a conservative range of investment options for
local agencies, including Federal Treasuries, Federal Agencies,
Callable Federal Agencies, the State Pool, the County Pool, high-
grade corporate debt, and others.
Each year, staff reviews the California Debt and Investment Advisory
Commission (CDIAC) Investment Guidelines to ensure our Investment
Policy reflects the most recent and relevant updates approved by the
California State Legislature. During this year’s policy review,
there were no relevant legislative changes that affect our Investment
Policy.
On an annual basis, staff submits the Investment Policy to our list
of Broker/Dealers for their professional review and to ensure they
acknowledge and understand the District’s Investment Policy. This
year, District Brokers/Dealers did not recommend any changes be made
to our Investment Policy.
Because of the District’s adherence to a conservative range of
authorized investments, we have been able to maintain a healthy and
diversified portfolio that meets our overall investment objectives
and supports our long-term financial plans. The current policy is
consistent with the current law and the overall objectives of the
policy are being met;therefore, there are no recommended changes to
the District’s Investment Policy at this time.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
None.
STRATEGIC GOAL:
Demonstrate financial health through formalized policies, prudent
investing, and efficient operations.
LEGAL IMPACT:
None.
Attachments:
A) Committee Action
B) Policy No. 27
C) Presentation Slides
ATTACHMENT A
SUBJECT/PROJECT:
Annual Review of the Investment Policy (Policy No. 27) of
the District’s Code of Ordinances and the Re-delegation of
Authority for All Investment Related Activities to the
Chief Financial Officer
COMMITTEE ACTION:
The Finance and Administration Committee reviewed this item at a
meeting held on April 20, 2022 and the following comments were
made:
• Staff is requesting that the board receive the district’s
Investment Policy, Policy No. 27, of the District’s Code of
Ordinances for review and re-delegate authority for all
investment related activities to the Chief Financial
Officer, in accordance with Government Code Section 53607.
• Staff stated that there were no relevant legislative
changes affecting the District’s Investment Policy and,
thus, no changes are proposed to the policy.
Upon completion of the discussion, the Committee supported
staff’s recommendation and presentation to the full board on the
consent calendar.
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
INVESTMENT POLICY 27 09/15/93 05/05/21
Page 1 of 17
1.0 POLICY
It is the policy of the Otay Water District to invest public funds in
a manner which will provide maximum security with the best interest
return, while meeting the daily cash flow demands of the entity and
conforming to all state statues governing the investment of public
funds.
2.0 SCOPE
This investment policy applies to all financial assets of the Otay
Water District. The District pools all cash for investment purposes.
These funds are accounted for in the District’s audited Comprehensive
Annual Financial Report (CAFR) and include:
2.1) General Fund
2.2) Capital Project Funds
2.2.1) Designated Expansion Fund
2.2.2) Restricted Expansion Fund
2.2.3) Designated Betterment Fund
2.2.4) Restricted Betterment Fund
2.2.5) Designated Replacement Fund
2.2.6) Restricted New Water Supply Fund
2.3) Other Post Employment Fund (OPEB)
2.4) Debt Reserve Fund
Exceptions to the pooling of funds do exist for tax-exempt debt
proceeds, debt reserves and deferred compensation funds. Funds
received from the sale of general obligation bonds, certificates of
participation or other tax-exempt financing vehicles are segregated
from pooled investments and the investment of such funds are guided by
the legal documents that govern the terms of such debt issuances.
3.0 PRUDENCE
Investments should be made with judgment and care, under current
prevailing circumstances, which persons of prudence, discretion and
intelligence, exercise in the management of their own affairs, not for
speculation, but for investment, considering the probable safety of
their capital as well as the probable income to be derived.
Attachment B
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
INVESTMENT POLICY 27 09/15/93 05/05/21
Page 2 of 17
The standard of prudence to be used by investment officials shall be
the “Prudent Person” and/or "Prudent Investor" standard (California
Government Code 53600.3) and shall be applied in the context of
managing an overall portfolio. Investment officers acting in
accordance with written procedures and the investment policy and
exercising due diligence shall be relieved of personal responsibility
for an individual security's credit risk or market price changes,
provided deviations from expectations are reported in a timely fashion
and appropriate action is taken to control adverse developments.
4.0 OBJECTIVE
As specified in the California Government Code 53600.5, when
investing, reinvesting, purchasing, acquiring, exchanging, selling and
managing public funds, the primary objectives, in priority order, of
the investment activities shall be:
4.1)Safety: Safety of principal is the foremost objective of
the investment program. Investments of the Otay Water
District shall be undertaken in a manner that seeks to
ensure the preservation of capital in the overall portfolio.
To attain this objective, the District will diversify its
investments by investing funds among a variety of securities
offering independent returns and financial institutions.
4.2)Liquidity: The Otay Water District’s investment portfolio
will remain sufficiently liquid to enable the District to
meet all operating requirements which might be reasonably
anticipated.
4.3)Return on Investment: The Otay Water District’s investment
portfolio shall be designed with the objective of attaining
a benchmark rate of return throughout budgetary and economic
cycles, commensurate with the District’s investment risk
constraints and the cash flow characteristics of the
portfolio.
5.0 DELEGATION OF AUTHORITY
Authority to manage the Otay Water District’s investment program is
derived from the California Government Code, Sections 53600 through
53692. Management responsibility for the investment program is hereby
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
INVESTMENT POLICY 27 09/15/93 05/05/21
Page 3 of 17
delegated to the Chief Financial Officer (CFO), who shall be
responsible for all transactions undertaken and shall establish a
system of controls to regulate the activities of subordinate officials
and their procedures in the absence of the CFO.
The CFO shall establish written investment policy procedures for the
operation of the investment program consistent with this policy. Such
procedures shall include explicit delegation of authority to persons
responsible for investment transactions. No person may engage in an
investment transaction except as provided under the terms of this
policy and the procedures established by the CFO.
6.0 ETHICS AND CONFLICTS OF INTEREST
Officers and employees involved in the investment process shall
refrain from personal business activity that could conflict with the
proper execution and management of the investment program, or that
could impair their ability to make impartial investment decisions.
Employees and investment officials shall disclose to the General
Manager any material financial interests in financial institutions
with which they conduct business. They shall further disclose any
personal financial/investment positions that could be related to the
performance of the investment portfolio. Employees and officers shall
refrain from undertaking personal investment transactions with the
same individual with whom business is conducted on behalf of the
District.
7.0 AUTHORIZED FINANCIAL DEALERS AND INSTITUTIONS
The Chief Financial Officer shall maintain a list of District selected
financial institutions and security broker/dealers authorized and
approved to provide investment services in the State of California.
Investment services include the buying or selling of permissible
investments such as treasuries, government agencies, etc. for delivery
to the custodian bank. These may include “primary” dealers or regional
dealers that qualify under Securities & Exchange Commission Rule 15C3-
1 (Uniform Net Capital Rule). No public deposit shall be made except
in a qualified public depository as established by state laws. All
financial institutions and broker/dealers who desire to become
qualified bidders for investment transactions must supply the District
with the following, as appropriate:
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
INVESTMENT POLICY 27 09/15/93 05/05/21
Page 4 of 17
Audited Financial Statements.
Proof of Financial Industry Regulatory Authority (FINRA)
certification.
Proof of state registration.
Completed broker/dealer questionnaire.
Certification of having read the District’s Investment
Policy.
Evidence of adequate insurance coverage.
An annual review of the financial condition and registrations of
qualified bidders will be conducted by the CFO. A current audited
financial statement is required to be on file for each financial
institution and broker/dealer through which the District invests.
8.0 AUTHORIZED AND SUITABLE INVESTMENTS
From the governing body perspective, special care must be taken to
ensure that the list of instruments includes only those allowed by law
and those that local investment managers are trained and competent to
handle. The District is governed by the California Government Code,
Sections 53600 through 53692, to invest in the following types of
securities, as further limited herein:
8.01)United States Treasury Bills, Bonds, Notes or those
instruments for which the full faith and credit of the United
States are pledged for payment of principal and interest. There
is no percentage limitation of the portfolio which can be
invested in this category, although a five-year maturity
limitation is applicable.
8.02)Local Agency Investment Fund (LAIF), which is a State
of California managed investment pool, may be used up to the
maximum permitted by State Law (currently $75 million). The
District may also invest bond proceeds in LAIF with the same but
independent maximum limitation.
8.03)Bonds, debentures, notes and other evidence of
indebtedness issued by any of the following government agency
issuers:
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
INVESTMENT POLICY 27 09/15/93 05/05/21
Page 5 of 17
Federal Home Loan Bank (FHLB)
Federal Home Loan Mortgage Corporation (FHLMC or "Freddie
Mac")
Federal National Mortgage Association (FNMA or "Fannie Mae")
Government National Mortgage Association (GNMA or “Ginnie
Mae”)
Federal Farm Credit Bank (FFCB)
Federal Agricultural Mortgage Corporation (FAMCA or “Farmer
Mac”)
There is no percentage limitation of the portfolio which can be
invested in this category, although a five-year maturity from the
settlement date limitation is applicable. Government agencies
whose implied guarantee has been reduced or eliminated shall
require an “A” rating or higher by a nationally recognized
statistical rating organization.
8.04)Interest-bearing demand deposit accounts must be made
only in Federal Deposit Insurance Corporation (FDIC) insured
accounts. For deposits in excess of the insured maximum of
$250,000, approved collateral shall be required in accordance
with California Government Code, Section 53652. Certificates of
Deposit (CD) will be made only to the FDIC-insured limit of
$250,000. Investments in CD’s are limited to 15 percent of the
District’s portfolio.
8.05) Commercial paper, which is short-term, unsecured
promissory notes of corporate and public entities. Purchases of
eligible commercial paper may not exceed 2 percent of the
outstanding paper of an issuing corporation, and maximum
investment maturity will be restricted to 270 days. Investment is
further limited as described in California Government Code,
Section 53601(h). Purchases of commercial paper may not exceed 10
percent of the District’s portfolio.
8.06)Medium-term notes defined as all corporate debt
securities with a maximum remaining maturity of five years from
the settlement date or less, and that meet the further
requirements of California Government Code, Section 53601(k).
Investments in medium-term notes are limited to 10 percent of the
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
INVESTMENT POLICY 27 09/15/93 05/05/21
Page 6 of 17
District’s portfolio and no more than 2 percent of the
outstanding medium-term notes of any single issuer.
8.07)Money market mutual funds that invest only in Treasury
securities and repurchase agreements collateralized with Treasury
securities, and that meet the further requirements of California
Government Code, Section 53601(l). Investments in money market
mutual funds are limited to 10 percent of the District's
portfolio.
8.08)The San Diego County Treasurer’s Pooled Money Fund,
which is a County managed investment pool, may be used by the
Otay Water District to invest excess funds. There is no
percentage limitation of the portfolio which can be invested in
this category.
8.09)Under the provisions of California Government Code
53601.6, the Otay Water District shall not invest any funds
covered by this Investment Policy in inverse floaters, range
notes, interest-only strips derived from mortgage pools, or any
investment that may result in a zero-interest accrual if held to
maturity. Also, the borrowing of funds for investment purposes,
known as leveraging, is prohibited.
9.0 INVESTMENT POOLS/MUTUAL FUNDS
A thorough investigation of the pool/fund is required prior to
investing, and on a continual basis. There shall be a questionnaire
developed which will answer the following general questions:
A description of eligible investment securities, and a
written statement of investment policy and objectives.
A description of interest calculations and how it is
distributed, and how gains and losses are treated.
A description of how the securities are safeguarded
(including the settlement processes), and how often the
securities are priced and the program audited.
A description of who may invest in the program, how often,
and what size deposits and withdrawals are allowed.
A schedule for receiving statements and portfolio listings.
Are reserves, retained earnings, etc., utilized by the
pool/fund?
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
INVESTMENT POLICY 27 09/15/93 05/05/21
Page 7 of 17
A fee schedule, and when and how is it assessed.
Is the pool/fund eligible for bond proceeds and/or will it
accept such proceeds?
10.0 COLLATERALIZATION
Collateralization will be required on certificates of deposit
exceeding the $250,000 FDIC insured maximum. In order to anticipate
market changes and provide a level of security for all funds, the
collateralization level will be 102% of market value of principal and
accrued interest. Collateral will always be held by an independent
third party with whom the entity has a current custodial agreement. A
clearly marked evidence of ownership (safekeeping receipt) must be
supplied to the entity and retained. The right of collateral
substitution is granted.
11.0 SAFEKEEPING AND CUSTODY
All security transactions entered into by the Otay Water District
shall be conducted on a delivery-versus-payment (DVP) basis.
Securities will be held by a third-party custodian designated by the
District and evidenced by safekeeping receipts.
12.0 DIVERSIFICATION
The Otay Water District will diversify its investments by security
type and institution, with limitations on the total amounts invested
in each security type as detailed in Paragraph 8.0, above, so as to
reduce overall portfolio risks while attaining benchmark average rate
of return. With the exception of U.S. Treasury securities, government
agencies, and authorized pools, no more than 50% of the District’s
total investment portfolio will be invested with a single financial
institution.
13.0 MAXIMUM MATURITIES
To the extent possible, the Otay Water District will attempt to match
its investments with anticipated cash flow requirements. Unless
matched to a specific cash flow, the District will not directly invest
in securities maturing more than five years from the settlement date
of the purchase. However, for time deposits with banks or savings and
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
INVESTMENT POLICY 27 09/15/93 05/05/21
Page 8 of 17
loan associations, investment maturities will not exceed two years.
Investments in commercial paper will be restricted to 270 days.
14.0 INTERNAL CONTROL
The Chief Financial Officer shall establish an annual process of
independent review by an external auditor. This review will provide
internal control by assuring compliance with policies and procedures.
15.0 PERFORMANCE STANDARDS
The investment portfolio shall be designed with the objective of
obtaining a rate of return throughout budgetary and economic cycles,
commensurate with the investment risk constraints and the cash flow
needs.
The Otay Water District’s investment strategy is passive. Given this
strategy, the basis used by the CFO to determine whether market yields
are being achieved shall be the State of California Local Agency
Investment Fund (LAIF) as a comparable benchmark.
16.0 REPORTING
The Chief Financial Officer shall provide the Board of Directors
monthly investment reports which provide a clear picture of the status
of the current investment portfolio. The management report should
include comments on the fixed income markets and economic conditions,
discussions regarding restrictions on percentage of investment by
categories, possible changes in the portfolio structure going forward
and thoughts on investment strategies. Schedules in the quarterly
report should include the following:
A listing of individual securities held at the end of the
reporting period by authorized investment category.
Average life and final maturity of all investments listed.
Coupon, discount or earnings rate.
Par value, amortized book value, and market value.
Percentage of the portfolio represented by each investment
category.
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
INVESTMENT POLICY 27 09/15/93 05/05/21
Page 9 of 17
17.0 INVESTMENT POLICY ADOPTION
The Otay Water District’s investment policy shall be adopted by
resolution of the District’s Board of Directors. The policy shall be
reviewed annually by the Board and any modifications made thereto must
be approved by the Board.
18.0 GLOSSARY
See Appendix A.
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
INVESTMENT POLICY 27 09/15/93 05/05/21
Page 10 of 17
APPENDIX A: GLOSSARY
ACTIVE INVESTING: Active investors will purchase investments and
continuously monitor their activity, often looking at the price
movements of their stocks many times a day, in order to exploit
profitable conditions. Typically, active investors are seeking short
term profits.
AGENCIES: Federal agency securities and/or Government-sponsored
enterprises.
BANKERS’ ACCEPTANCE (BA): A draft or bill or exchange accepted by a
bank or trust company. The accepting institution guarantees payment
of the bill, as well as the issuer.
BENCHMARK: A comparative base for measuring the performance or risk
tolerance of the investment portfolio. A benchmark should represent a
close correlation to the level of risk and the average duration of the
portfolio’s investments.
BROKER/DEALER: Any individual or firm in the business of buying and
selling securities for itself and others. Broker/dealers must register
with the SEC. When acting as a broker, a broker/dealer executes
orders on behalf of his/her client. When acting as a dealer, a
broker/dealer executes trades for his/her firm's own account.
Securities bought for the firm's own account may be sold to clients or
other firms, or become a part of the firm's holdings.
CERTIFICATE OF DEPOSIT (CD): A short or medium term, interest bearing,
FDIC insured debt instrument offered by banks and savings and loans.
Money removed before maturity is subject to a penalty. CDs are a low
risk, low return investment, and are also known as “time deposits”,
because the account holder has agreed to keep the money in the account
for a specified amount of time, anywhere from a few months to several
years.
COLLATERAL: Securities, evidence of deposit or other property, which a
borrower pledges to secure repayment of a loan. Also refers to
securities pledged by a bank to secure deposits of public monies.
COMMERCIAL PAPER: An unsecured short-term promissory note, issued by
corporations, with maturities ranging from 2 to 270 days.
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
INVESTMENT POLICY 27 09/15/93 05/05/21
Page 11 of 17
COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR): The official annual
report for the Otay Water District. It includes detailed financial
information prepared in conformity with generally accepted accounting
principles (GAAP). It also includes supporting schedules necessary to
demonstrate compliance with finance-related legal and contractual
provisions, extensive introductory material, and a detailed
statistical section.
COUPON: (a) The annual rate of interest that a bond’s issuer promises
to pay the bondholder on the bond’s face value. (b) A certificate
attached to a bond evidencing interest due on a set date.
DEALER: A dealer, as opposed to a broker, acts as a principal in all
transactions, buying and selling for his own account.
DEBENTURE: A bond secured only by the general credit of the issuer.
DELIVERY VERSUS PAYMENT: There are two methods of delivery of
securities: delivery versus payment and delivery versus receipt.
Delivery versus payment is delivery of securities with an exchange of
money for the securities. Delivery versus receipt is delivery of
securities with an exchange of a signed receipt for the securities.
DERIVATIVES: (1) Financial instruments whose return profile is linked
to, or derived from, the movement of one or more underlying index or
security, and may include a leveraging factor, or (2) financial
contracts based upon notional amounts whose value is derived from an
underlying index or security (interest rates, foreign exchange rates,
equities or commodities).
DISCOUNT: The difference between the cost price of a security and its
maturity when quoted at lower than face value. A security selling
below original offering price shortly after sale also is considered to
be at a discount.
DISCOUNT SECURITIES: Non-interest bearing money market instruments
that are issued at a discount and redeemed at maturity for full face
value, e.g., U.S. Treasury Bills.
DIVERSIFICATION: Dividing investment funds among a variety of
securities offering independent returns.
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
INVESTMENT POLICY 27 09/15/93 05/05/21
Page 12 of 17
FEDERAL CREDIT AGENCIES: Agencies of the Federal government set up to
supply credit to various classes of institutions and individuals,
e.g., S&L’s, small business firms, students, farmers, farm
cooperatives, and exporters.
FEDERAL DEPOSIT INSURANCE CORPORATION (FDIC): A federal agency that
insures deposits in member banks and thrifts.
FEDERAL FARM CREDIT BANK (FFCB): The Federal Farm Credit Bank system
supports agricultural loans and issues securities and bonds in
financial markets backed by these loans. It has consolidated the
financing programs of several related farm credit agencies and
corporations.
FEDERAL FUNDS RATE: The rate of interest at which Fed funds are
traded. This rate is currently pegged by the Federal Reserve through
open-market operations.
FEDERAL AGRICULTURAL MORTGAGE CORPORATION (FAMC or Farmer Mac): A
stockholder owned, publicly-traded corporation that was established
under the Agricultural Credit Act of 1987, which added a new Title
VIII to the Farm Credit Act of 1971. Farmer Mac is a government
sponsored enterprise, whose mission is to provide a secondary market
for agricultural real estate mortgage loans, rural housing mortgage
loans, and rural utility cooperative loans. The corporation is
authorized to purchase and guarantee securities. Farmer Mac
guarantees that all security holders will receive timely payments of
principal and interest.
FEDERAL HOME LOAN BANK (FHLB): Government sponsored wholesale banks
(currently 12 regional banks), which lend funds and provide
correspondent banking services to member commercial banks, thrift
institutions, credit unions and insurance companies.
FEDERAL HOME LOAN MORTGAGE CORPORATION (FHLMC or Freddie Mac): A
stockholder owned, publicly traded company chartered by the United
States federal government in 1970 to purchase mortgages and related
securities, and then issue securities and bonds in financial markets
backed by those mortgages in secondary markets. Freddie Mac, like its
competitor Fannie Mae, is regulated by the United States Department of
Housing and Urban Development (HUD).
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
INVESTMENT POLICY 27 09/15/93 05/05/21
Page 13 of 17
FEDERAL NATIONAL MORTGAGE ASSOCIATION (FNMA or Fannie Mae): FNMA, like
GNMA was chartered under the Federal National Mortgage Association Act
in 1938. FNMA is a federal corporation working under the auspices of
the Department of Housing and Urban Development (HUD). It is the
largest single provider of residential mortgage funds in the United
States. Fannie Mae is a private stockholder-owned corporation. The
corporation’s purchases include a variety of adjustable mortgages and
second loans, in addition to fixed-rate mortgages. FNMA’s securities
are also highly liquid and are widely accepted. FNMA assumes and
guarantees that all security holders will receive timely payment of
principal and interest.
FEDERAL RESERVE SYSTEM: The central bank of the United States created
by Congress and consisting of a seven-member Board of Governors in
Washington, D.C., 12 regional banks and about 5,700 commercial banks
that are members of the system.
FINANCIAL INDUSTRY REGULATORY AUTHORITY, INC. (FINRA): An independent,
not-for-profit organization authorized by Congress to protect
America’s investors by making sure the securities industry operates
fairly and honestly. It is dedicated to investor protection and
market integrity through effective and efficient regulation of the
securities industry. FINRA is the successor to the National
Association of Securities Dealers, Inc. (NASD).
GOVERNMENT NATIONAL MORTGAGE ASSOCIATION (GNMA or Ginnie Mae): A
government owned agency which buys mortgages from lending
institutions, securitizes them, and then sells them to investors.
Because the payments to investors are guaranteed by the full faith and
credit of the U.S. Government, they return slightly less interest than
other mortgage-backed securities.
INTEREST-ONLY STRIPS: A mortgage-backed instrument where the investor
receives only the interest, no principal, from a pool of mortgages.
Issues are highly interest rate sensitive, and cash flows vary between
interest periods. Also, the maturity date may occur earlier than that
stated if all loans within the pool are pre-paid. High prepayments on
underlying mortgages can return less to the holder than the dollar
amount invested.
INVERSE FLOATER: A bond or note that does not earn a fixed rate of
interest. Rather, the interest rate is tied to a specific interest
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
INVESTMENT POLICY 27 09/15/93 05/05/21
Page 14 of 17
rate index identified in the bond/note structure. The interest rate
earned by the bond/note will move in the opposite direction of the
index. An inverse floater increases the market rate risk and modified
duration of the investment.
LEVERAGE: Investing with borrowed money with the expectation that the
interest earned on the investment will exceed the interest paid on the
borrowed money.
LIQUIDITY: A liquid asset is one that can be converted easily and
rapidly into cash without a substantial loss of value. In the money
market, a security is said to be liquid if the spread between bid and
asked prices is narrow and reasonable size can be done at those
quotes.
LOCAL AGENCY INVESTMENT FUND (LAIF): The aggregate of all funds from
political subdivisions that are placed in the custody of the State
Treasurer for investment and reinvestment.
MARKET VALUE: The price at which a security is trading and could
presumably be purchased or sold.
MASTER REPURCHASE AGREEMENT: A written contract covering all future
transactions between the parties to repurchase/reverse repurchase
agreements that establish each party’s rights in the transactions. A
master agreement will often specify, among other things, the right of
the buyer-lender to liquidate the underlying securities in the event
of default by the seller borrower.
MATURITY: The date upon which the principal or stated value of an
investment becomes due and payable.
MONEY MARKET: The market in which short-term debt instruments (bills,
commercial paper, bankers’ acceptances, etc.) are issued and traded.
MUTUAL FUNDS: An open-ended fund operated by an investment company
which raises money from shareholders and invests in a group of assets,
in accordance with a stated set of objectives. Mutual funds raise
money by selling shares of the fund to the public. Mutual funds then
take the money they receive from the sale of their shares (along with
any money made from previous investments) and use it to purchase
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
INVESTMENT POLICY 27 09/15/93 05/05/21
Page 15 of 17
various investment vehicles, such as stocks, bonds, and money market
instruments.
MONEY MARKET MUTUAL FUNDS: An open-end mutual fund which invests only
in money markets. These funds invest in short term (one day to one
year) debt obligations such as Treasury bills, certificates of
deposit, and commercial paper.
PASSIVE INVESTING: An investment strategy involving limited ongoing
buying and selling actions. Passive investors will purchase
investments with the intention of long-term appreciation and limited
maintenance, and typically don’t actively attempt to profit from short
term price fluctuations. Also known as a buy-and-hold strategy.
PRIMARY DEALER: A designation given by the Federal Reserve System to
commercial banks or broker/dealers who meet specific criteria,
including capital requirements and participation in Treasury auctions.
These dealers submit daily reports of market activity and positions
and monthly financial statements to the Federal Reserve Bank of New
York and are subject to its informal oversight. Primary dealers
include Securities and Exchange Commission registered securities
broker/dealers, banks, and a few unregulated firms.
PRUDENT PERSON RULE: An investment standard. In some states the law
requires that a fiduciary, such as a trustee, may invest money only in
a list of securities selected by the custody state—the so-called legal
list. In other states the trustee may invest in a security if it is
one which would be bought by a prudent person of discretion and
intelligence who is seeking a reasonable income and preservation of
capital.
PUBLIC SECURITIES ASSOCIATION (PSA): A trade organization of dealers,
brokers, and bankers who underwrite and trade securities offerings.
QUALIFIED PUBLIC DEPOSITORIES: A financial institution which does not
claim exemption from the payment of any sales or compensating use or
ad valorem taxes under the laws of this state, which has segregated
for the benefit of the commission eligible collateral having a value
of not less than its maximum liability and which has been approved by
the Public Deposit Protection Commission to hold public deposits.
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
INVESTMENT POLICY 27 09/15/93 05/05/21
Page 16 of 17
RANGE NOTE: An investment whose coupon payment varies and is dependent
on whether the current benchmark falls within a pre-determined range.
RATE OF RETURN: The yield obtainable on a security based on its
purchase price or its current market price. This may be the amortized
yield to maturity on a bond the current income return.
REGIONAL DEALER: A securities broker/dealer, registered with the
Securities & Exchange Commission (SEC), who meets all of the licensing
requirements for buying and selling securities.
REPURCHASE AGREEMENT (RP OR REPO): A holder of securities sells these
securities to an investor with an agreement to repurchase them at a
fixed price on a fixed date. The security “buyer” in effect lends the
“seller” money for the period of the agreement, and the terms of the
agreement are structured to compensate him for this. Dealers use RP
extensively to finance their positions. Exception: When the Fed is
said to be doing RP, it is lending money that is increasing bank
reserves.
SAFEKEEPING: A service to customers rendered by banks for a fee
whereby securities and valuables of all types and descriptions are
held in the bank’s vaults for protection.
SECONDARY MARKET: A market made for the purchase and sale of
outstanding securities issues following their initial distribution.
SECURITIES & EXCHANGE COMMISSION: Agency created by Congress to
protect investors in securities transactions by administering
securities legislation.
SEC RULE 15C3-1: See Uniform Net Capital Rule.
STRUCTURED NOTES: Notes issued by Government Sponsored Enterprises
(FHLB, FNMA, FAMCA, etc.), and Corporations, which have imbedded
options (e.g., call features, step-up coupons, floating rate coupons,
derivative-based returns) into their debt structure. Their market
performance is impacted by the fluctuation of interest rates, the
volatility of the imbedded options and shifts in the shape of the
yield curve.
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
INVESTMENT POLICY 27 09/15/93 05/05/21
Page 17 of 17
TREASURY BILLS: A non-interest bearing discount security issued by the
U.S. Treasury to finance the national debt. Most bills are issued to
mature in three months, six months, or one year.
TREASURY BONDS: Long-term coupon-bearing U.S. Treasury securities
issued as direct obligations of the U.S. Government and having initial
maturities of more than 10 years.
TREASURY NOTES: Medium-term coupon-bearing U.S. Treasury securities
issued as direct obligations of the U.S. Government and having initial
maturities from two to 10 years.
UNIFORM NET CAPITAL RULE: Securities and Exchange Commission
requirement that member firms as well as nonmember broker-dealers in
securities maintain a maximum ratio of indebtedness to liquid capital
of 15 to 1; also called net capital rule and net capital ratio.
Indebtedness covers all money owed to a firm, including margin loans
and commitments to purchase securities, one reason new public issues
are spread among members of underwriting syndicates. Liquid capital
includes cash and assets easily converted into cash.
YIELD: The rate of annual income return on an investment, expressed as
a percentage. (a) INCOME YIELD is obtained by dividing the current
dollar income by the current market price for the security. (b) NET
YIELD or YIELD TO MATURITY is the current income yield minus any
premium above par or plus any discount from par in purchase price,
with the adjustment spread over the period from the date of purchase
to the date of maturity of the bond.
INVESTMENT POLICY No. 27
MAY 11,
2022
Attachment C
Eid Fakhouri, CPA Finance Manager
POLICY REVIEW
Purpose:
➢Annual Investment Policy Review
California Government Code Section 53646
➢Delegation of Investment Authority
Chief Financial Officer
California Government Code Section 53607
INVESTMENT OBJECTIVE
To safeguard principal, maintain liquidity,
and to achieve a market investment
return.
➢Fund Objectives (in order of priority)
Safety
Liquidity
Yield
POLICY CHANGES
➢CDIAC –Annual Legislative Review
No Recommended Changes
➢California State Treasurer
No Changes in LAIF Limit,
currently set at $75M.
DELEGATION OF INVESTMENT AUTHORITY
Re-delegate authority for all investment related
activities to the Chief Financial Officer in
accordance with Government Code Section
53607.
BOARD ACTION
➢The action we are requesting today is to
review and receive the 2022 Investment
Policy 27 and to request the Re-
delegation of authority for all investment
activities to the District’s Chief Financial
Officer.
QUESTIONS?
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: May 11, 2022
PROJECT: Various DIV. NO.ALL
SUBMITTED BY: Kent Payne
Purchasing and Facilities Manager
APPROVED BY: Adolfo Segura, Chief, Administrative Services
Jose Martinez, General Manager
SUBJECT: AMEND THE DISTRICT'S PURCHASING MANUAL TO INCORPORATE BY
REFERENCE THE DISTRICT’S CONFLICT OF INTEREST CODE AND ANTIFRAUD
POLICIES AND TO REAFFIRM THE DISTRICT’S COMMITMENT TO BEST VALUE
PROCUREMENT
GENERAL MANAGER’S RECOMMENDATION:
That the Board approve an amendment to the District’s Purchasing Manual
Section 1.2, “Ethics Statement”, to incorporate by reference the
District’s Code of Ordinances Policy 41 - Employee Compliance With
District’s Conflict Of Interest Code and Policy 50 - Antifraud Policy
so as to add definition to “high standards of ethical behavior” in
procurement; and, approve an amendment to Section 2.2.5, “Purchasing
and Facilities Manager”, to clarify and reaffirm the District’s
commitment to best value procurement.
COMMITTEE ACTION:
See “Attachment A”.
PURPOSE:
To request that the Board amend the District’s Purchasing Manual as
presented in “Attachment B” to incorporate the District’s Conflict of
Interest Code and Antifraud Policies and to clarify the District’s
commitment to Best Value Procurement.
AGENDA ITEM 6f
2
ANALYSIS:
The Board of Directors establishes the operational guidelines and
procedures with respect to purchasing materials, equipment, and
services necessary to conduct the District’s business. These procedures
are defined and published in the District’s Purchasing Manual.
As a normal course of business, the manual is reviewed periodically,
and changes are recommended that are intended to improve the operation
of the District including emphasizing and reaffirming the Districts
commitment to high ethical standards in procurement, and to seek the
best value in all procurement.
Section 1.2 - Ethics Statement
The Purchasing Manual’s Section 1.2 states that District staff engaged
in any aspect of procurement are to be held to a high standard of
ethical behavior for which the Purchasing Manual has been designed to
ensure. The District, through its Code of Ordinances, has established
Conflict of Interest and Antifraud policies which, in part, instruct on
procurement activities and add definition to the Manual’s ethical
behavior declaration. Therefore, staff is recommending that Policy 41
- Employee Compliance With District’s Conflict Of Interest Code and
Policy 50 - Antifraud Policy be incorporated into the Purchasing Manual
by reference as presented in “Attachment B”.
2.2.5 - Purchasing and Facilities Manager
The National Institute for Public Procurement (NIGP), and the
procurement community as a whole, promote Best Value Procurement (BVP)*
as an industry standard which dictates the consideration of all factors
that go into procurement decisions for goods and services including,
but not limited to, price, availability, quality, training,
maintenance, and all other associated costs. Likewise, the Purchasing
Manual promotes the concept of BVP through terms such as “maximize the
value”, “with the greatest value”, “best meets the District’s needs”,
and “best meets the District’s requirements”, but does not clearly call
out the standard itself.
Section 2.2.5 details the responsibilities of the Purchasing and
Facilities Manager and includes item “e” with the requirement to “Make
purchases for the District in such a manner so as to maximize the value
3
received….” Staff recommends that “Best Value Procurement” be inserted
into item “e” so that it reads: “Make purchases based on Best Value
Procurement for the District in such a manner so as to maximize the
value received for monies expended” thereby, clarifying and affirming
the District’s commitment to the BVP standard (see “Attachment B”).
*Best Value in Government Procurement, Concepts and Practices,
Published by NIGP: The Institute for Public Procurement, Copyright 2013
NIGP, Inc.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
None.
STRATEGIC GOAL:
This action supports the District’s goal to ensure financial health
through formalized policies, prudent investing, and efficient
operations.
LEGAL IMPACT:
None.
ATTACHMENTS:
Attachment A – Committee Action Report
Attachment B – Proposed Updates to Purchasing Manual Sections 1.2 and
2.5.5
Attachment C – Purchasing Manual Updates
ATTACHMENT A
SUBJECT/PROJECT:
AMEND THE DISTRICT'S PURCHASING MANUAL TO INCORPORATE BY REFERENCE THE DISTRICT’S CONFLICT OF INTEREST CODE AND
ANTIFRAUD POLICIES AND TO REAFFIRM THE DISTRICT’S COMMITMENT TO BEST VALUE PROCUREMENT
COMMITTEE ACTION:
The Finance and Administration Committee reviewed this item at a
meeting held on April 20, 2022 and the following comments were
made:
• Staff is requesting that the Board approve the proposed
amendments to the District’s Purchasing Manual. The first
recommended amendment is to add definition to what “ethical
behavior” means in context with purchasing activities by
adding reference to the District’s Code of Ordinances’ Policy
41, Employee Compliance with the District’s Conflict of
Interest Code, and Policy 50, Antifraud Policy. The second
recommended amendment is to clarify that the Purchasing
Manual directs staff to seek “best value” in all procurement
activities by inserting “Best Value Procurement” into Section
2.2.5, “Purchasing and Facilities Manager.”
• The committee inquired if the ethical behavior, conflict of
interest, and other standards are applied to contracted
vendors as well as employees. Staff noted that while the
Purchasing Manual applies to the Board and all District
employees, there are separate contracts with vendors that
include disclaimers regarding ethical standards. Also, when
initially going out to bid, vendors must acknowledge that
there is no conflict of interest on their part.
• Staff confirmed if it was found that a vendor had intentionally omitted a conflict of interest during the
solicitation process, the contract could be terminated. If
there was an unintended omission a cure letter is sent
allowing the vendor an opportunity to rectify the conflict.
Upon completion of the discussion, the Committee supported staff’s
recommendation and presentation to the full board on the consent
calendar.
ATTACHMENT B
SUBJECT/PROJECT:
AMEND THE DISTRICT'S PURCHASING MANUAL TO INCORPORATE BY
REFERENCE THE DISTRICT’S CONFLICT OF INTEREST CODE AND
ANTIFRAUD POLICIES AND TO REAFFIRM THE DISTRICT’S COMMITMENT
TO BEST VALUE PROCUREMENT
Proposed Updates:
__________________________________
Page 1 of 32
OTAY WATER DISTRICT
PURCHASING MANUAL
Revised June 3, 2020
Page 2 of 32
Table of Contents
Section Page
1 – Mission and Ethics Statement . . . . . . . . . . . . . . . . . . . 4
2 – Organization . . . . . . . . . . . . . . . . . . . . . 5
Purpose
Statement
Responsibilities
3 - Purchasing Policy . . . . . . . . . . . . . . . . . . . 7
Purpose
General
Policies
4 - Purchasing Guidelines . . . . . . . . . . . . . . . . . 9
Purpose
General
Guidelines and Protocols
Vendor Involvement
Guidelines and Protocols
5 - Legal Considerations Regarding Purchasing . . . . . . . 11
Purpose
General
6 - Types of Purchases . . . . . . . . . . . . . . . . . . 12
Purpose
General
Procedures
Construction Services (Public Works)
Professional Consulting
Cooperative/Joint Purchases
Emergency Purchases 13
Materials, Goods, Services, and General Consulting
Petty Cash
Sole Source Purchases
Blanket Purchase Orders:
Guidelines for Issuing Blanket Purchase Orders 14
Guidelines for the Use of Blanket Purchase Orders
7 - Pricing/Bidding Requirements . . . . . . . . . . . . . . 15
Purpose
General
Requirements
Formal Advertising
Quotations
Public Works – Construction
Request for Proposals 16
Two Step Bidding
Purchases Exempt from Competitive Pricing
Emergency Purchases 17
Page 3 of 32
Board Authorized Purchases Exceeding the General Manager’s Authority
8 - Change Orders . . . . . . . . . . . . . . . . . . . . . 18
Purpose
General
9 - Authorization to Purchase – Signatory Authority . . . . 19
Purpose
General
10 - Documentation of Purchases . . . . . . . . . . . . . . 20
Purpose
General
Procedure
Purchases Exempt from Purchase Order Requirement
11 - Special Considerations . . . . . . . . . . . . . . . . 22
Exceptions to Purchasing Procedures
Bonding
Encouraging Emerging Business Enterprise
Insurance
Invoicing
Receiving, Inspection and Acceptance 23
Specifications
Inventory
12 - Disposal of Surplus Property . . . . . . . . . . . . . 24
Purpose
General
Procedure
Auction Sale
Sale to Federal, State, and Local Municipalities and Government Agencies 25
Sale to Republic of Mexico Municipalities and U.S. Government Agencies 26
Donation of District Surplus Property to Municipalities, Government Agencies, and
Charitable Organizations 27
Exchange or Trade-In 28
Disposal as Scrap
13 – Cal Card Credit Cards . . . . . . . . . . . . . . . . . 29
Purpose
Guidelines
Definitions
Procedure 30
Authorized Purchases
Responsibilities
Appendix . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Revisions . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Page 4 of 32
Section 1 – Mission and Ethics Statement
1.0 PURPOSE:
To provide an understanding of the basic goal of the purchasing function within the Otay Water District.
1.1 MISSION STATEMENT:
To provide for the procurement, storage and distribution of all supplies, equipment and services for the
District using progressive purchasing techniques, methods and stringent controls while seeking the
highest cost savings for the customers of the District.
1.2 ETHICS STATEMENT:
The Otay Water District, its governing Board, employees, and agents who are involved at any point in
the process to select suppliers, award and administer contracts and approve payments must adhere to
high standards of ethical behavior. To this end, the policies and guidelines established in this Purchasing
Manual, the Otay Water District’s Code of Ordinances Policy 41 - Employee Compliance With
District’s Conflict Of Interest Code and Policy 50 - Antifraud Policy are intended to ensure that
purchasing and purchasing related decisions are in accordance with adherence to the high ethical
standards of the purchasing community and of the Otay Water District.
Page 5 of 32
Section 2 – Organization
(Rev 2017-05-03) (Rev 2017-08-02)
2.0 PURPOSE:
To provide an understanding of the Purchasing Division’s organization and its relationship within the
Otay Water District.
2.1 STATEMENT:
The Purchasing and Facilities Manager directs the Purchasing and Facilities Division. The Purchasing
and Facilities Manager reports to the Chief of Administrative Services, who in turn reports to the General
Manager. The General Manager reports to the Board of Directors.
Board of Directors
|
General Manager
|
Chief of Administrative Services
|
Purchasing and Facilities Manager
2.2 RESPONSIBILITIES:
2.2.1 Board of Directors – Ultimate authority regarding the purchasing policies, practices and guidelines
of the District rests with the Board of Directors. It is the Board’s responsibility to establish policy and
direction regarding purchasing functions in accordance with the District’s Code of Ordinances.
2.2.2 General Manager – The General Manager is responsible, in accordance with the District’s Code of
Ordinances, for ensuring that the District complies with Board direction regarding the purchasing
function.
2.2.3 (Deleted)
2.2.4 Chief of Administrative Services – It is the Chief’s responsibility to administer the District’s
Purchasing and Facilities Division as directed by the General Manager.
2.2.5 Purchasing and Facilities Manager – It is the Manager’s responsibility to manage the Purchasing
and Facilities Division as directed by the Chief of Administrative Services and to:
a. Develop objectives, policies, programs and procedures for the negotiation and the
acquisition of materials, supplies, equipment and services for the District.
Page 6 of 32
b. Coordinate purchasing policies throughout the District.
c. Disseminate to other departments purchasing information designed to promote efficient
operations.
d. Negotiate and approve assigned purchase orders in the best interest of the District.
e. Make purchases based on Best Value Procurement for the District in such a manner so as
to maximize the value received for monies expended.
f. Arrange for the sale or disposal of materials and supplies declared surplus by the Board of
Directors.
g. Maintain inventory levels at a satisfactory operating level.
h. Work with District departments to promote vendor/seller relations.
i. Work with District Departments and Committees establishing standardization of
workmanship, materials and supplies used throughout the District.
j. Protect the District’s interest in matters concerning charges related to the purchasing of
materials, supplies and services.
Page 7 of 32
Section 3 – Purchasing Policy
3.0 PURPOSE:
To provide an understanding of the purchasing function and to establish and present the
purchasing policies within the Otay Water District.
3.1 GENERAL:
Purchasing is fundamental to the operation of the District. It means the acquisition of goods and
services in exchange for an acceptable price or consideration. A purchase may be in the simplest
form or it may involve the development of lengthy written agreements. Every purchase involving
the transfer of goods or services is a contract. As a contract, there are considerations as to the
nature of the purchase, its value, timing, method of payment, delivery, and other conditions that
must be addressed. For this reason, it is the District’s policy to rest the responsibility and authority
to purchase within the Purchasing and Facilities Division (Purchasing Department).
3.2 POLICIES:
a. General Policy: All purchases and requests for pricing or repair services shall be made in
accordance with applicable laws and the District’s Purchasing Manual, policies, and
procedures.
b. Open Door Policy: The Purchasing Department shall maintain an “Open Door” policy
with all salespeople desiring to sell goods or services to the District.
c. Interviews with Salespeople: If it is necessary for staff, other than Purchasing Department
personnel, to interview salespeople regarding details of their products, requests for such
visits should be made through the Purchasing Department. In interviews with salespeople,
no one except the Purchasing Department may comment on the preference for any product,
or give any information regarding performance or price.
d. Correspondence with Suppliers: All correspondence with suppliers must be processed
through the Purchasing Department unless it is technical in nature and makes no references
towards purchasing.
e. Negotiated Changes: Unless authorized by the General Manager, the Purchasing
Department will negotiate all changes to purchases.
f. Authority to Question: In order to serve the best interest of the District, the
Purchasing Department shall have the authority to question all requests for purchases
regarding quantity, quality, timing, and specifications.
g. Approval of Gratis Materials and Samples: The Purchasing Department must approve all
gratis materials, supplies or services submitted to the District as samples or tests prior to
their acceptance.
h. Conflict of Interest: Employees are required to disclose to the Purchasing Department
any conflict of interest in the selection or recommendation for selection of District
vendors, suppliers, or consultants. All contracts shall contain language, as approved
by the District’s legal counsel, requiring Vendors, Suppliers, and Consultants to disclose
any actual and potential conflicts of interest that exist between the Vendor, Supplier, or
Consultant and the District, its representatives, agents, Board of Directors, and employees.
Page 8 of 32
Section 4 – Purchasing Guidelines
4.0 PURPOSE:
To provide guidelines and protocol for the standardized application of purchasing activities within
the Otay Water District.
4.1 GENERAL:
To a large extent, the Purchasing and Facilities Division’s (Purchasing Department) performance
will be measured by how well it satisfies the needs of various departments within the District. It is
essential that there be mutual cooperation between District departments to ensure that a condition
of confidence exists. For this reason the following standardized guidelines and protocols have been
established.
4.1.1 Guidelines and Protocol:
a. Departments will keep the Purchasing Department informed of their current and anticipated
activities.
b. Overlapping duties regarding purchases will be clearly defined in the best interest of
the District.
c. If the material or equipment requested is not readily available or its price is such that
significant savings can be realized through alternatives, the alternative that is in the best
interest of the District shall be selected.
d. Policies and procedures of the District’s Purchasing Manual will be followed.
e. The Purchasing Department will notify interested departments on matters related to
shortages, new products, discontinued products or anything else that directly affects the
performance of the interested department, the Purchasing Department, or the District.
4.2 VENDOR INVOLVEMENT
Through the Purchasing Department’s contact with vendors, it is in a position to develop or
diminish the District’s reputation and/or vendor/District relationships. The District promotes a
fair and aggressive purchasing manner that results in positive vendor relationships. To
accomplish this, the District has established the following standardized guidelines and
protocols.
4.2.1 Guidelines and Protocol:
a. All competition between suppliers is to be kept open and fair.
b. Advantages through vendor errors shall be declined.
c. Revision of bids after submission shall not be accepted.
d. Materials not strictly up to specification that may be usable without sacrifice shall be
reviewed.
e. Bids shall only be solicited from those vendors with whom the District intends to do
business.
Page 9 of 32
f. The District shall not be obligated to any particular vendor.
g. Vendor locations may be visited to promote product and vendor knowledge.
h. Transactions and communications with vendors shall be truthful yet shall not divulge
sensitive or confidential information related to competition.
i. Vendor questions, calls or correspondence shall be answered promptly and in a manner that
maintains fair competition.
Page 10 of 32
Section 5 – Legal Considerations Regarding Purchasing
5.0 PURPOSE:
To provide understanding and direction related to legal considerations within the purchasing function of
the Otay Water District.
5.1 GENERAL:
The District has designated that the Purchasing and Facilities Manager has the authority to act fiducially
as its agent with regard to the purchase of materials, supplies, and services. This designation is referred
to as Law of Agency. As such, the Purchasing and Facilities Manager binds the District to whatever
buying decision is made and makes the District responsible for any purchase order issued under his/her
limits of authority. In addition to acting in the best interest of the District, the Purchasing and Facilities
Manager must ensure that various Federal and State statutes governing purchasing and interstate
commerce are complied with. For these reasons, consultation with the District’s legal counselor shall
be made whenever there is a question concerning anti-trust implications, warranty, risk of loss and
rights and remedies of the District.
Page 11 of 32
Section 6 – Types of Purchases
6.0 PURPOSE:
To provide standardized procedures for the purchase of consulting, construction, materials, goods, and
services within the Otay Water District.
6.1 GENERAL:
The District recognizes the varying levels of complexity within the purchasing function and the need to
establish standardized procedures to administer the various types of purchases made within the District.
6.2 PROCEDURES:
6.2.1 Construction Services (Public Works):
The General Manager, or his/her designee, may award purchase orders/contracts for construction services
that are within the authorization limit of the General Manager as set by the Board of Directors.
Competitive pricing of construction purchases must be in accordance with the bidding and pricing
procedures of the District as outlined in Section 7.2.3 (Pricing/Bidding Requirements) of this manual.
Award shall be made to the responsive and responsible bidder who has submitted the lowest bid
meeting the requirements and criteria set forth in the invitation to bid. For construction contracts
exceeding staff’s limit of authorization, a summary of bids together with staff’s recommendation for
award or possible rejection of bids must be presented to the Board of Directors of the District at a board
meeting. Should an award be made, the Board of Directors will authorize staff to execute a contract on
behalf of the District. After approval as to form and legality by the District’s legal counsel, the successful
bidder and the District’s representative will sign the contract. A copy of the executed contract
shall be promptly provided to the Finance Department for proper accounting review. If after
notification, the successful bidder fails to execute the contract within ten (10) days, the bid deposit,
made in cash, cashier’s check, certified check, or bid bond will be forfeited.
6.2.2 Professional Consulting:
The General Manager, or his/her designee, may award purchase orders/contracts for professional
consulting services that are within the authorization limits as set by the Board of Directors. Professional
Consulting Services are defined as architectural, Engineering, Environmental and any other service as
identified within the California Government Code § 4525-4529. Competitive pricing of consulting
services must be in accordance with the bidding and pricing procedures of the District as outlined in
Section 7.2.4a (Pricing/Bidding Requirements) of this manual. Award shall be made to the consultant
whose response to a request for proposal best meets the District’s needs. At the discretion of the Board
of Directors or the General Manager, the review of submitted proposals may be made by a Committee
established by the Board or the General Manager. For professional consulting contracts exceeding the
General Manager’s limit of authorization, a summary of bids together with staff’s recommendation for
award must be presented to the Board of Directors of the District at a board meeting. Should an award be
made, the Board of Directors will authorize staff to execute a contract on behalf of the District. After
approval as to form and legality by the District’s legal counsel, the successful bidder and the District’s
representative will sign the contract. A copy of the executed contract shall be promptly provided to the
Finance Department for proper accounting review.
6.2.3 Cooperative/ Joint Purchases:
The Purchasing and Facilities Manager may utilize cooperative/"piggyback" contracts, multiple
award schedules and joint power agreements awarded by Federal agencies, any state, municipality
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or public agency to purchase goods and services, up to the General Manager’s authorized approval
limit or subject to Board of Directors’ approval when the General Manager’s authority i s
exceeded. These purchases are exempt from the District’s competitive solicitation requirements
so long as the contracts, schedules and agreements are solicited in a manner substantially
consistent with District purchasing policies. (Rev 2017-05-03)
6.2.4 Emergency Purchases:
In the event of a catastrophic emergency, the guidelines and requirements as set forth in California state
statute and in the District’s Code of Ordinance shall prevail over those stated herein.
6.2.5 Materials, Goods, Services, and General Consulting:
Purchases of materials, goods and services, the value of which are within the limits authorized by the
Board of Directors, may be made by the District’s General Manager or his/her designee. Competitive
pricing for materials, goods and services must be in accordance with the bidding and pricing procedures
of the District as outlined in Section 7.2.2, 7.2.4, 7.2.5, and 7.2.6 (Pricing/Bidding Requirements) of
this manual as applicable. Purchases shall be made from the bidder whose bid best meets the District’s
requirements and needs as set forth in the invitation to bid or request for quotation. The Board of Directors
of the District must authorize purchases exceeding the General Manager’s authorized approval limit.
At a meeting of the Board of Directors, a summary of bids together with staff’s recommendation for the
award of a contract/purchase order or the rejection of bids shall be presented. Should an award be made,
the Board of Directors of the District will authorize staff to execute a purchase order/contract on behalf
of the District.
6.2.6 Petty Cash:
The primary purpose of petty cash funds is to reduce costs associated with purchases and expenses in
accordance with the District’s financial policies.
6.2.7 Sole Source Purchases:
Other than contracts for construction, alteration or repair of District facilities, a contract may be
awarded for materials, goods, services, or general consulting without competition when the District’s
General Manager or the Board of Directors determines that either the product is designated to match others
in use on a particular public improvement, is a unique or novel product application required to be used in
the public interest, or where only one brand or trade name is known. Sole source purchases may be
made by the District’s General Manager provided the value of the purchase is within the limits authorized
for the General Manager by the Board of Directors of the District and the reason for the sole source
authorization is documented by the General Manager and retained in accordance with District’s record’s
retention policy. The Board of Directors of the District must authorize sole source purchases exceeding
the General Manager’s authorized limit. At a meeting of the Board of Directors, staff will present the
bid submitted together with a recommendation requesting an award of purchase order/contract to the
vendor identified as the sole source. Should an award be made, the Board will authorize staff to
execute a purchase order/contract on behalf of the District.
6.2.8 Blanket Purchase Orders:
Blanket purchase orders are issued to reduce administrative and operational costs, inventories and
paperwork and may be issued for regularly purchased materials, supplies and services. Should a
blanket purchase order be issued, the order shall include a description of each material, supply and/or
service requested, a unit price for each, the period of time the order shall be in effect, and a statement
obligating the vendor to deliver all or a specified part of the District’s usage requirement upon receipt
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of an authorized release from the District. Not included on the blanket purchase order are specific
quantities. Instead of specific quantities, the blanket purchase order shall list an estimate of the quantity
of each item that will be used for the period to which the blanket purchase order refers. Blanket
purchase orders may not be issued for a period of time exceeding one year unless authorized by the
General Manager.
6.2.8.1 Guidelines for Issuing Blanket Purchase Orders:
a. Blanket purchase orders may only be issued, changed, or revoked by the Purchasing and
Facilities Manager or the General Manager.
b. Competitive pricing and vendor selection for blanket purchase orders shall be in accordance
with the policies and guidelines as set forth in this manual.
c. The Board of Directors must authorize blanket purchase orders exceeding the General
Manager’s authorization limit. At a formal meeting of the Board of Directors, a summary of
the requested blanket purchase order(s) shall be presented. The summary shall include a
description of the materials, supplies, and services required, and total order pricing. Should
the Board approve the blanket order(s), they will authorize staff to issue a blanket purchase
order on behalf of the District.
6.2.8.2 Guidelines for the Use of Blanket Purchase Orders:
a. The supervisor of the employee receiving materials, services, and/or goods released against
a blanket purchase order will write the account code/work order information, sign (attesting
that the release is authorized and that all goods/materials/services were received and accepted)
and forward the receiving (packing slips) document to the Finance Department. Processed
shipping documents (coded and signed) must be submitted to the Finance Department no later
than the end of next workday from the date items were received.
b. In the event that invoiced unit pricing exceeds the unit price indicated on the blanket
purchase order, Purchasing will contact the vendor requesting that a corrected invoice be
sent to the District and notify them that payment will be withheld pending the receipt of the
corrected invoice.
c. Should the ordering individual wish the warehouse to take delivery of items released under a
blanket purchase order, notification must be given to warehouse staff. Said notification
should be made by written memorandum or through e-mail or other electronic form and
must include information on the purchase order number assigned to the purchase, what and
when goods are to be delivered, and who will ultimately receive the goods.
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Section 7 – Pricing/Bidding Requirements
7.0 PURPOSE:
To provide requirements, policies, and guidelines for the pricing/bidding of purchases within the Otay
Water District.
7.1 GENERAL:
It is the District’s policy to request competitive pricing from responsible vendors for all purchases
exceeding $10,000. Pricing, although important, is not the only factor in determining the overall cost
and value of a product. Quality, service and delivery are factors that must also be considered when
comparing quotations. It is by weighing these factors that an intelligent decision can be made to purchase
the product with the greatest value for the least overall price. (Rev 2017-05-03)
7.2 REQUIREMENTS:
7.2.1 Formal Advertising:
Public works purchases, as defined in the State of California’s government and contract code, shall follow
the procedure outlined under the California Uniform Public Construction Cost Accounting Act
(CUPCCAA) (Sect 22000 et seq. of the California Contract Code and as set by the California Uniform
Construction Cost Accounting Commission (CUCCAC). Solicitations must contain a brief description of
the goods or services required, state where prospective bidders may obtain plans and specifications and
make any required deposits, state the time and place of the bid opening, and state that the District reserves
the right to reject one or all bids. (Rev 2016-09-07) (Rev 2016-09-07)
7.2.2 Quotations:
For purchases greater than $10,000, excluding public works subject to CUPCCAA or formal bidding, a
minimum of three competitive quotations must be obtained. Quotations received may be in written or oral
form. Should oral quotations be received, written documentation must be made identifying the bidder’s
name, contact name, telephone number, the date of the quotation and the pride bid. Should three quotations
not be obtainable, documentation in the form of a notation of memorandum must be provided and attached
to the purchase requisition. Where only one price is obtainable, the actions taken to obtain competitive
pricing shall be documented and attached to the purchase requisition and the purchase may be made and
the requirements of this section shall be satisfied. (Rev 2016-09-07) (Rev 2017-05-03)
7.2.3 Public Works - Construction
Public work purchases equal to or exceeding what is authorized under the California Uniform Public
Construction Cost Accounting Act (CUPCCAA) (Sect 22000 et seq. of the California Code and as set by
the California Uniform Construction Cost Accounting Commission (CUCCAC) must be formally
advertised and sealed bids received. (Rev 2017-09-07)
The Purchasing and Facilities Manager or the General Manager’s designee, in conjunction with the project
manager, and where appropriate, the District’s legal counsel, shall publicly open all sealed bids and
tabulate the results. The bid tabulation, along with a recommendation for award contract or
possible rejection of bids, shall be forwarded to the District’s General Manager.
In the event that the value of the purchase exceeds the General Manager’s signatory authority, a summary
of bids shall be presented together with staff’s recommendation for an award of contract or possible
rejection of bids to the Board of Directors of the District during a formal board meeting. The Board of
Directors will then authorize the execution of the contract on behalf of the District.
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Award shall be made to the responsive and responsible bidder who has submitted the lowest bid
meeting the requirements and criteria set forth in the invitation to bid. After approval as to form and
legality of the contract documents by legal counsel, the successful bidder and the appropriate District
representative(s) shall execute the contract. A copy of the executed contract shall be promptly provided
to the Finance Department for proper accounting review.
7.2.4 Request for Proposals:
a. For the Solicitation of Professional Consulting (Engineering): (Rev 2016-09-07)
The General Manager, or his/her designee, will establish a review panel to evaluate and rank submittals
(proposals) using criteria published in the Request for Proposals package. Documents, invitations, and
evaluation of submittals for professional consulting services shall be made in compliance with
Government Code Section 4526-4529 and District Policy #21 – Policy for Selection of Professional
Consultants.
b. For the Solicitation of General Consulting and Services:
The General Manager, or his/her designee, shall determine the method for soliciting and evaluating
proposals for general consulting and services. The request for proposal must be in written form and must
provide sufficient information to clearly identify the work required and provide respondents with a
clear understanding of the District’s needs, work specifications, expectations and the criteria that will
be used to evaluate submittals.
7.2.5 Two Step Bidding:
Where it is considered impractical to initially prepare a purchase description to support an award on price,
a request for proposals may be issued requesting the submission of not priced technical proposals. This
will be followed by an invitation for bids limited to those bidders whose technical proposals meet the
requirements set forth in the first invitation.
7.2.6 Purchases Exempt from Competitive Pricing:
The following contract/purchases are exempt from competitive pricing:
1. With Federal, State or Local Agencies,
2. Temporary labor services to fill time-limited employment needs,
3. For the sole purpose of obtaining expert witness for litigation, and
4. That are for legal defense, legal advice, or legal services.
7.2.7 Emergency Purchases:
During times when the General Manager has declared an emergency, where the immediate acquisition
of materials, goods, and services is required, the purchase of needed materials, goods, and services shall
be made in accordance with California state statutes and per the District’s Code of Ordinances.
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7.2.8 Board Authorized Purchases Exceeding the General Manager’s Authority: (Rev 2017-05-03) (Rev 2017-08-02)
a. The General Manager or his/her Designee is authorized to exceed his/her delegated purchasing
authority under Section 2 of the Code of Ordinance and purchase the following goods and services
without Board approval so long as the overall Board Approved District Budget for Labor and
Benefits, Materials and Maintenance and Administrative expenses is not exceeded:
1. Temporary labor services
2. Fuel, gasoline and diesel
3. Sewage Transportation and Processing
4. Water Meters
5. Service and maintenance of the District’s Board adopted sole source Enterprise Resource
Planning (ERP) System, Tyler Eden
6. Service and maintenance of the District’s Board adopted sole source Geographic Information
System, Environmental Systems Research Institute (ESRI)/GIS
7. Health Benefits, Property, Liability Insurance, Workers’ Compensation and other products and
services as provided by Special District Risk Management Authority (SDRMA), Association
of California Water Agencies – Joint Powers Insurance Authority (ACWA-JPIA) or any other
Board approved provider. (Rev 2020-06-03)
8. Regulatory Fees
9. Service and maintenance of the District’s Board adopted sole source Cityworks® work and
asset management system.
10. Service and maintenance of other Board adopted sole and single source enterprise systems,
infrastructure and services.
11. Mount Miguel Antenna Site Lease Agreement and Addendums
b. The General Manager or his/her Designee is authorized to exceed his/her delegated purchasing
authority under Section 2 of the Code of Ordinances and purchase the following goods and services
without Board approval so long as the amounts are commensurate with the District’s water
revenues for the same time period:
1. Water
2. Gas and electric utility for the operation of the District
3. Chemicals and gasses for the treatment of potable and recycled water.
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Section 8 – Change Orders
8.0 PURPOSE:
To provide guidelines for the initiation and approval of contract change orders within the Otay Water
District.
8.1 GENERAL:
Change orders may be initiated by the contractor/vendor or by the District. The District’s General
Manager or his/her designee must approve change orders as defined in the District’s Code of
Ordinances, Section 2.01e. The Board must approve change orders exceeding the General Manager’s
authorized limit. Only written change orders are allowed.
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Section 9 – Authorization to Purchase – Signatory Authority
9.0 PURPOSE:
To provide guidelines and protocol for establishing signatory authority for the approval of purchases
within the Otay Water District.
9.1 GENERAL:
The Board of Directors of the District has sole signatory (ability to sign contracts and approve purchases)
authority within the Otay Water District. The Board may, at a regularly scheduled board meeting,
establish signatory authorization limit(s) for the General Manager as defined in the District’s Code of
Ordinances, Section 2.01c-e. The General Manager at his/her discretion may delegate his/her signatory
authority, as he/she deems necessary. Other than as identified in Section 7.2.8 of this Manual, “Board
Authorized Purchases Exceeding the General Managers Authority”, delegated authorization limits may
not exceed those established by the Board for the General Manager. Delegated authorization
must be documented in the form of a memorandum, signed by the General Manager. Included in the
memorandum must be a listing of individuals and/or job classification to whom signatory and
purchase approval authority has been delegated and the maximum dollar value(s) of said authority.
Copies of the memorandum shall be provided to the District’s senior management team and to the
Purchasing and Facilities Manager. The General Manager at his/her discretion may allow the
Department Chiefs to delegate their signatory authority, as they deem necessary within their departments.
(Rev 2017-08-02)
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Section 10 – Documentation of Purchases
10.0 PURPOSE:
To provide standardized guidelines and procedures for documenting the authorization, pricing
and award of contracts within the Otay Water District. All purchases exceeding petty cash limit,
excluding purchases identified as exempt from this requirement under “Purchases Exempt from
Purchase Order Requirement”, shall be required to be documented as prescribed herein.
10.1 GENERAL:
As a public agency, the fundamental practice of documenting purchases must be followed. The
documentation must provide a record of vendor name, address, contact and telephone number, pricing,
authorized purchase approval(s), terms and conditions, consideration, placement of order, receipt of
order and authorization of payment. Documentation will be made on a “purchase requisition” form
(printed or electronic) together with a purchase order/contract (printed or electronic).
10.2 PROCEDURE:
a. A “Purchase Requisition” (requisition) form is an internal control document. It shall be used
to record vendor name, address, contact and telephone number, authorized purchase
approval(s), pricing, quantities and special terms and conditions. Documentation of competitive
pricing may be in the form of a memorandum or note attached to the requisition. For purchases
requiring the use of formal bidding/advertising, the bids received will be retained in accordance
with the District’s record retention policy. The requisition may be in written or electronic form
provided that it is standardized, and immutable.
b. When complete, the requisition will be used to produce a purchase order/contract. A copy
of the completed purchase requisition will be retained in accordance with the District’s record
retention policy.
c. The purchase order/contract represents a written agreement between the District and the Vendor.
In addition to identifying the District and Vendor, it is used to document terms and conditions.
d. The purchase order/contract will be in a form as approved by the District’s legal counsel.
e. The purchase order form shall be the used as the District’s primary contract document
for material, service, and supply purchases. Typically, purchases of professional engineering
services, consulting and major construction require contracts in a form other than a purchase
order. In the event a contract in a form other than a purchase order is used, the District’s
counsel shall approve it as to form. A purchase order may be issued for control purposes
to supplement a contract. In this event, the purchase order will reference the contract document
as representing the agreement between the District and vendor.
10.2.1 Purchases Exempt from Purchase Order Requirement:
a. The Board has identified the following purchases as exempt from the requirement of a
written purchase order/contract:
1. Travel and meeting advances and reimbursements
2. Purchases less than the petty cash limit
3. Prepaid travel expenses, i.e., airfare and hotel
4. Utilities
5. Television and satellite service
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6. Meal reimbursements
7. Telephone usage charges, including wireless telephones and pagers
8. Postage
9. Classified, legal, and display advertising
10. Petty Cash purchases
11. Mileage reimbursement
12. Memberships and dues
13. Subscriptions and books
14. Permits and fees
15. Customer refunds
16. District credit card reimbursements
17. Employee awards, incentives
18. Employee educational reimbursements
19. Seminars and training
20. Purchases made utilizing Cal Card
21. Contracts or letters of agreement as approved by the General Manager or the Board
of Directors
b. Completed purchase requisitions may be required, as determined by the General Manager
or his/her designee.
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Section 11 – Special Considerations
11.0 Exceptions to Purchasing Procedures:
In specific instances, such as Federal Grants and Assessment Districts, there may be specific requirements
in the contract or ordinance relating to the expenditure of such funds. The conditions of such agreements
and ordinances shall take precedence over the procedures established in this manual.
11.1 Bonding:
a. In addition to any required bid deposit or bond, all construction contracts in excess of $35,000
shall require:
1) A PERFORMANCE BOND in the amount of 100% of the contract price, and
2) A LABOR AND MATERIALS BOND in the amount of not less than 50% of the contract
price.
b. For construction contracts under $35,000, bonding shall be in accordance with District Policy
No. 31, Encouraging Disadvantaged Business Enterprise Firms.
11.2 Encouraging Emerging Business Enterprise:
The District’s purchasing practices shall reflect the requirements set forth in District Policy No. 31,
Encouraging Disadvantaged Business Enterprise Firms.
11.3 Insurance:
a. General, Automobile, and Errors and Omissions:
All contracts shall have a requirement for general, automobile, and errors and omissions insurance
as applicable to the type of service or work contemplated. The amount and type of insurance
required for each type of contract shall be at the discretion of the General Manager in an amount
so as to indemnify the District from loss.
b. Workers’ Compensation:
All public works contracts shall have a requirement for workers’ compensation insurance in an
amount as required by law. Additionally, all non-public works contracts shall require workers’
compensation insurance coverage in an amount sufficient to indemnify the District from loss.
11.4 Invoicing:
Financial obligations of the District are normally settled on a Net 30 day payment basis. All
invoices submitted to the District must include:
1) The vendor’s name, business address and date,
2) The District’s purchase order/contract number and the vendor’s invoice number,
3) The shipment date and/or the date of service,
4) The terms of sale and applicable payment discounts,
5) An itemized description of materials purchased or services performed, including quantities,
unit prices, discounts, extensions, and other charges as specified in the purchase order/contract,
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6) Sales and other taxes and freight charges, itemized separately or as specified by the District.
11.5 Receiving, Inspection and Acceptance:
a. All materials, supplies or services furnished shall be exactly as specified, free from all defects and
shall be subject to inspection and testing by the District. The method of inspection to be used
in any particular procurement shall be commensurate with the specific quality and specification
requirements. The Purchasing and Facilities Manager shall be notified immediately if any
materials, supplies or services do not conform to specification. In such cases, the Purchasing
and Facilities Manager shall take appropriate action to protect the interests of the District.
b. Receiving shall be documented on the receiving copy of the purchase order or other electronic
form. When all materials, supplies and/or services have been received, the receiving staff will
forward the vendor’s shipping document(s) to the Finance Department and indicate (in writing or
electronically) that the materials, supplies and/or services have been accepted and that the purchase
order is authorized for payment.
11.6 Specifications:
a. All purchases of materials, supplies and services shall meet the requirements as published by the
District in “Standard Specifications for Water and Sewer Construction”.
b. The requesting person shall define specifications for materials, supplies and services not
addressed by the above referenced publication. The specification shall include information such as
brand or trade names, description of material or method of manufacture, description of performance,
purpose and use, physical and chemical properties, and any other information needed so as to give
the purchasing department enough information to purchase correctly. For purchases requiring a
written specification, it shall be the requisitioning staff’s responsibility to provide a complete
specification document.
c. All specifications shall be drafted so as to assure the maximum practicable competition for the
District’s needs.
11.7 Inventory:
General Manager or his/her designee shall identify District property to be inventoried and shall insure
that periodic inventory reconciliation is performed.
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Section 12 – Disposal of Surplus Property
12.0 PURPOSE:
To provide a standardized method for disposing of materials, supplies and other property, excluding
real property, that is surplus to the needs of the District.
12.1 GENERAL:
a. It is staff’s responsibility to keep the District’s inventories as low as possible and to standardize
materials, supplies and equipment in order to minimize the number of articles carried in stock while
b. Surplus Items - The General Manager shall develop, on an as need basis, an inventory of properties
that are surplus to the District’s needs. The General Manager or his/her designee may declare items
with a residual value less than $10,000.00 as surplus to the needs of the District and authorize their
disposal. Where the residual value of an item exceeds $10,000.00, only the Board of Directors may
declare the property surplus and authorize its disposal.
c. Items of Little or No Value – Items that have no value to the District and little or no value in the
market place except as scrap or for a purpose other than its originally intended use, the General
Manager or his/her designee shall have authority to declare said properties trash or scrap and
12.2 PROCEDURE:
Once property has been declared surplus it shall be the responsibility of the Purchasing and Facilities
Manager, in a manner provided herein and approved by the General Manager, to dispose of the surplus
property. All property shall be disposed of “as is-where is”, with no warranty or guarantee as to
serviceability or usability and where applicable, paid in full in U.S. currency prior to delivery. District
property tags shall be removed from the surplus property prior to its disposal. District employees, as private
individuals, may purchase District surplus property by participating in auction sales as prescribed in
Section 12.2.1 Auction Sale.
12.2.1 Auction Sale:
a. Disposal of surplus property may be accomplished through auction sale.
1) Through consignment of items to a vendor, a private auctioneer, licensed and bonded to do
business in San Diego County, to sell on behalf of the District. Where authorized by the
General Manager, the Purchasing and Facilities Manager shall enter into an agreement with
the vendor that has the potential of generating the most market interest and, therefore, the
highest net proceeds for the District. The consignment vendor shall, at its expense, advertise
the item for sale and shall accept offers for the District, with the District having final
acceptance authority.
2) By advertising for sale in a newspaper of general circulation or in any other manner approved
by the General Manager. Newspaper ads shall be placed at least two (2) weeks prior to the
sale date and shall identify the property for sale. Sealed bids will be solicited unless
otherwise directed by the Purchasing and Facilities Manager and the property will be sold to
the highest bidder.
Bid security shall be provided by requiring that a ten percent (10%) guarantee accompany each
bid or aggregated bid. Such bid security shall be in the form of a certified check, cashier’s
check, or money order payable to the order of the District. Payment of the balance of the total
Page 24 of 32
bid must be made by the successful bidder within twenty-four (24) hours after the award.
In the event the successful bidder fails to pay the balance of his bid, the bid security will be
forfeited and the award will be made to the next highest responsible bidder.
The successful bidder shall be responsible for all required permits, fees and licenses. The
property shall be removed from District premises in a time frame established by the Purchasing
and Facilities Manager.
3) By participation in a joint municipal/public agency public auction. Where authorized by the
General Manager, the District may dispose of surplus property through participation in a
joint municipal/public agency auction.
12.2.2 Sale to Federal, State, and Local Municipalities and Governmental Agencies:
a. Where it is in the best interest of the public, surplus property may be sold by the Purchasing and
Facilities Manager to municipalities and government agencies in accordance with the follow
guidelines. The Purchasing and Facilities Manager shall give preference to local governmental
agencies located within the District’s boundary.
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1) If the estimated fair market value, as determined by the Purchasing and Facilities Manager,
does not exceed $10,000, a negotiated sale may be conducted with the governmental agency
and sale of the item concluded at the price determined to be a fair and reasonable market price
for the item.
2) If the estimated fair market value, as determined by the Purchasing and Facilities Manager,
is greater than $10,000 but does not exceed $50,000, the General Manager’s approval shall
be obtained prior to any sale. Information provided to the General Manager shall, at a
minimum, identify the government entity, the rationale behind the sale at the value, and the
manner in which the fair market value was determined.
3) If the estimated fair market value, as determined by the Purchasing and Facilities Manager,
is greater than $50,000, Board approval shall be obtained prior to any sale. Information
provided to the Board shall, at a minimum, identify the government entity, the rationale behind
the sale at that value, and the manner in which the fair market value was determined.
12.2.3 Sale to Republic of Mexico, U.S. Municipalities and Government Agencies:
a. When the District has declared items surplus to its needs and the Purchasing and Facilities
Manager has determined that the item(s) should be sold in accordance with the guidelines
contained herein, such item(s) may be sold to Republic of Mexico, U.S. municipalities and/or
government agencies under the following guidelines:
1) Prior to consummating any sale to a Republic of Mexico, U.S. municipality and/or
governmental agency, the Purchasing and Facilities Manager shall ensure that right of first
refusal for known requirements is offered to local governmental agencies.
2) The Republic of Mexico, U.S. municipality and/or governmental agency shall forward to the
Purchasing and Facilities Manager, a written official request which provides the following
information:
a. Name and address of municipality or governmental agency.
b. Name and telephone number of responsible official who can consummate a resulting sale
agreement and sign appropriate sale documents.
c. Description and quantity of surplus property items desired.
d. Statement as to how the items requested will be used by the requesting municipality or
governmental agency.
3) If the estimated fair market value, as determined by the Purchasing and Facilities Manager,
does not exceed $50,000, the General Manager’s approval shall be obtained. Information
provided to the General Manager shall, at a minimum, identify the government entity, the
rationale behind the sale at that value, and the manner in which the fair market value was
determined.
4) If the estimated fair market value, as determined by the Purchasing and Facilities Manager,
is greater than $50,000, Board approval shall be obtained. Information provided to the
Board shall, at a minimum, identify the government entity, the rationale behind the sale at that
value, and the manner in which the fair market value was determined.
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12.2.4 Donation of District Surplus Property to Municipalities, Governmental Agencies, and Charitable
Organizations:
a. Where it is in the best interest of the public, surplus District property of no or De Minimus
value, where proceeds of the sale of the property will be less than the cost of the sale of the property,
may be donated under the following guidelines to municipalities, governmental agencies, and
charitable organizations in lieu of discarding such property:
b. The District’s Purchasing and Facilities Manager shall first assess the value of the item and the
cost of disposal and make a determination that the item has no value or De Minimus value.
c. The requesting municipality, public agency, or charitable organization shall forward to the
Purchasing and Facilities Manager a written donation request, approved by its governing board or
chief operating officer, which includes the following minimum information:
1. Name and address of municipality, agency, or charitable organization.
2. Name and telephone number of responsible official who will accept the donation, if
approved, and sign appropriate donation documents.
3. Description and quantity of surplus property items desired.
4. Statement as to how the items requested will be used by the requesting public agency.
5. Proof of charitable status (501 (C)) organizations as applicable.
d. Donation of surplus items requested shall be made to requesting entities giving priority to
entities as follows:
1. Public agencies within the District’s boundary
2. Public agencies outside of the District’s boundary
3. Charitable organizations within the District’s boundary
4. Charitable organizations outside of the District’s boundary
e. Donation of District owned surplus property of no or De Minimus value may be approved by
the Purchasing and Facilities Manager when the estimated total fair market value of the
donation, as determined by the Purchasing and Facilities Manager, does not exceed either $25
per item or $500 per lot.
f. Donation of District owned surplus property of no or De Minimus value may be approved by
the General Manager when the estimated total fair market value, as determined by the
Purchasing and Facilities Manager, does not exceed $10,000.
g. Donation of District owned surplus property of no or De Minimus value, where the total
estimated fair market value of the donation, as determined by the Purchasing and Facilities
Manager, exceeds $10,000 shall be made by the Board.
h. For the purpose of this policy, charitable organizations shall mean a non-profit organization exempt
from taxation under the provisions of the Internal Revenue Code, 26 U.S.C. 501 (C), whose primary
purpose is public service or a Republic of Mexico registered public organization promoting
economic and social well-being in the border region.
i. In consideration for the donation and as a condition of transfer, the recipient of the donated surplus
shall execute a release and indemnification agreement satisfactory to the District’s General Counsel.
Page 27 of 32
12.2.5 Exchange or Trade-In:
Where deemed by the Purchasing and Facilities Manager to be in the best interest of the District, the
surplus property may be exchanged or traded in on new supplies and equipment. Trade-in values must
be documented and retained in accordance with the District’s records retention policy.
12.2.6 Disposal as Scrap:
In the case of surplus property that has been determined by the General Manager or their designee to be
trash or scrap with no or De Minimus value, and where no governmental or non-profit organization
expresses interest in the item, the Purchasing and Facilities Manager may dispose of the property in any
manner deemed appropriate. Where property is disposed of as scrap, full records of such disposal shall
be kept.
Page 28 of 32
Section 13 –Credit Cards
13.0 PURPOSE:
To provide procedures and guidelines for the issuing and use of credit cards and for the
administration of the Cal-Card Program within the District.
13.1 GUIDELINES:
a. The General Manager is authorized to be issued and to issue credit cards and to establish
revolving credit accounts with vendors where it is in the best interest of the District, in
accordance with applicable statutes and laws.
b. Where feasible, the issuing of credit cards shall be through the State of California Cal Card
Program.
c. Use of credit cards shall be limited to appropriate purchases as defined herein.
d. Purchases utilizing credit cards shall be made in accordance with this policy and established
purchasing procedures and guidelines as defined in the District’s Purchasing Manual. This
includes, but is not limited to complying with the District’s requirements related to authorization
and pricing/ bidding.
e. The intent of utilizing credit cards, and in particular Cal-Card credit cards, is to:
1. Reduce costs associated with the accounts payable function,
2. Reduce payment time to District suppliers,
3. Provide a means to take advantage of time sensitive price discounts,
4. Enhance District operations and reduce cost,
5. Reduce dependency on petty cash disbursements,
6. Provide for expedient purchases during emergencies.
13.2 DEFINITIONS:
a. Cal-Card Program: A system developed by the State of California (under Governor Wilson’s
Executive Order W-73-94) designed to facilitate public credit card purchases up to $50,000.
b. I.M.P.A.C. Government Services (IMPAC): Credit Card provider contracted with the State
of California, through a Master Service Agreement, to provide Visa Credit Card service;
maintain master file and account for each card holder; send monthly statements to each
cardholder, approving official, and agency or district accounting office.
c. District Representative: The District’s contact person for program and accounting office
functions; determines which District personnel receives cards; establishes card limits
including purchase restrictions; establishes District’s procedures and guidelines for
participation in the Cal-Card Program.
d. Cardholder: Person(s) designated by the District’s Representative as being authorized to
make purchases using credit cards and/or the Cal-Card Program within District procedures
and guidelines.
e. Approving Official: Person(s) designated by the District’s Representative to review,
approve, and/or certify monthly cardholder billing statements and adherence to District
purchasing and budgetary procedures; forwards monthly statements to the District’s
Page 29 of 32
accounting office.
f. Accounting Office Representative: Person designated within the District to receive and
process credit card statements and documentation.
g. Credit Card Limit: The transaction and spending limit established by the District
Representative for a Cardholder.
13.3 PROCEDURE:
Purchases made utilizing credit cards and/or Cal-Cards shall comply with the District’s
requirements, guidelines and procedures as defined within the District’s Purchasing Manual.
13.4 APPROPRIATE PURCHASES:
a. The General Manager or his/her designee shall determine which goods and services are
appropriate for purchase using credit cards and may, in the best interest of the District,
restrict where, when and how credit cards are utilized. The value of a purchase made using
credit cards is limited to the signatory authority of the General Manager and must be
categorized as one of the following:
1. Exempt from the requirement of a purchase order/contract,
2. Made under the auspices of a blanket purchase order,
3. Documented and approved in a form approved by the General Manager,
4. Made under an emergency declared by authority of the General Manager.
13.5 RESPONSIBILITIES UNDER THE CAL_CARD PROGRAM:
13.5.1 District’s Representative:
a. The General Manager or his/her designee is the District’s Representative relative to the Cal-
Card program.
b. The District’s Representative shall be responsible, for:
1. Completion and processing of State required documentation for participation in the Cal-
Card program,
2. Establishment of credit card limits (Credit card limits shall not exceed the purchasing
authority of the General Manager as granted by the Board of Directors and those limits
established by the General Manager under his/her Signatory Authority Delegation
Schedule),
3. Identification of Cardholders, Approving Officials, and Accounting Office
Representative,
4. Overseeing of the Cal-Card Program within the District,
5. Insuring adherence to the District’s purchasing policies, procedures and practice.
13.5.2 Cardholder:
a. The Cardholder shall be responsible for:
1. Adhering to the procedures and guidelines set herein,
2. Reviewing his/her monthly statements for accuracy,
3. Retaining, reconciling, and attaching sales slips and, when applicable, approved
requisitions to his/her monthly statement,
Page 30 of 32
4. Providing and documenting account code information on monthly statements by
transaction,
5. Submitting his/her reconciled statement, with attachments, to his/her Approving Official
in a timely manner.
13.5.3 Approving Official:
a. The Approving Official shall be responsible for:
1. Adhering to the procedures and guidelines set herein,
2. Reviewing and approving for payment the monthly statements for those cardholders
under his/her supervision,
3. Insuring that all information required for payment, including account coding, of monthly
statements is provided to the Finance Department,
4. Requesting additional documentation if necessary,
5. Forwarding all statements to the Finance Department in a timely manner.
13.5.4 Finance Department Representative:
1. The Finance Department Representative shall be responsible for:
1. Adhering to the procedures and guidelines set herein,
2. Receiving consolidated monthly statements,
3. Receiving reconciled statements from Approving Officials,
4. Reconciling statements in accordance with District procedures and policies governing
the accounts payable function.
Page 31 of 32
Appendix
1. Otay Water District Board of Directors Policy No. 21
2. Otay Water District Board of Directors Policy No. 31
3. Otay Water District Memorandum -Signatory Authority Delegation (Revised as necessary by the
General Manager)
Page 32 of 32
Revisions
1. Codified October 2009
2. October 2014 –Amend Section 12 - Disposal of Surplus Property by Board action,
3. April 2016 – Amend Section 7.2.8 Board Authorized Purchases Exceeding the General Manager’s
Authority by Board action.
4. August 2016 – Correction of minor spelling errors. Board action not required.
5. September 2016 – CUPCCAA adoption. Section 7 – Pricing/Bidding Requirements by Board action.
6. May 3, 2017 - Section 2 – Organization; 6.2.3 Cooperative/ Joint Purchases; Section 7 –
Pricing/Bidding Requirements; 7.2.8 Board Authorized Purchases Exceeding the General Manager’s
Authority; miscellaneous formatting by Board action.
7. June 7, 2017 – Added: Section 7.2.8, a, 8. Regulatory Fees
8. August 2, 2017 – Modified: Section 7.2.8, a, 7 Liability Insurance and other services added; Added:
Section 7.2.8, a, 9. Cityworks, 10. Enterprise Systems, 11. Antenna Lease Agreement; Modified:
Section 2 – Organization: Assistant GM deleted; Modified: Section 9 – Authorization to Purchase –
Signatory Authority: Assistant GM deleted
9. June 3, 2020 – Appended Section 7.2.8, a, 7 to include: Association of California Water Agencies –
Joint Powers Insurance Authority (ACWA-JPIA) or any other Board approved provider.
STAFF REPORT
TYPE MEETING: Regular Board Meeting MEETING DATE: May 11, 2022
SUBMITTED BY: Tita Ramos-Krogman,
District Secretary
W.O./G.F. NO: DIV. NO.
APPROVED BY: Tita Ramos-Krogman, District Secretary
Jose Martinez, General Manager
SUBJECT: Board of Directors 2022 Calendar of Meetings
GENERAL MANAGER’S RECOMMENDATION:
At the request of the Board, the attached Board of Director’s meeting
calendars for 2022 is being presented for discussion.
PURPOSE:
This staff report is being presented to provide the Board the
opportunity to review the 2022 Board of Director’s meeting calendar
and amend the schedules as needed.
COMMITTEE ACTION:
N/A
ANALYSIS:
The Board requested that this item be presented at each meeting so
they may have an opportunity to review the Board meeting calendar
schedule and amend it as needed.
STRATEGIC GOAL:
N/A
FISCAL IMPACT:
None.
LEGAL IMPACT:
None.
Attachment: Calendar of Meetings for 2022
G:\UserData\DistSec\WINWORD\STAFRPTS\Board Meeting Calendar 5-11-22.doc
AGENDA ITEM 7b
Board of Directors, Workshops
and Committee Meetings
2022
Regular Board Meetings:
Special Board or Committee Meetings (3rd
Wednesday of Each Month or as Noted)
January 5, 2022
February 2, 2022
March 2, 2022
April 6, 2022
May 11, 2022
June 8, 2022
July 6, 2022
August 3, 2022
September 7, 2022
October 5, 2022
November 2, 2022
December 7, 2022
January 19, 2022
February 16, 2022
March 16, 2022
April 20, 2022
May 18, 2022
June 15, 2022
July 20, 2022
August 17, 2022
September 21, 2022
October 19, 2022
November 16, 2022
December 21, 2022
STAFF REPORT
TYPE
MEETING: Regular Board
MEETING
DATE: May 11, 2022
SUBMITTED
BY:
Jose Martinez
0B0B0BGeneral Manager
W.O./G.F.
NO:
N/A DIV.
NO.
N/A
APPROVED
BY:
Jose Martinez, General Manager
SUBJECT: 1B1B1BGeneral Manager’s Report
GENERAL MANAGER
• UUUDistrict’s Response to COVID-19 PandemicUUU –The District has had no
impacts to its water supply and has maintained a continuity of
operations and services during the challenging and dynamic
environment. Staff continues to monitor and provide updates relating
to responding to this pandemic, as needed, including but not limited
to water and wastewater services, supplies, operations, finances, and
communication. The District remains committed to the safety of the
public and its employees who continue to provide the public with
essential services. Staff continue to monitor and comply with all
Federal, State, and Local orders and guidelines.
•The Cuyamaca College Center for Water Studies’ fifth annual Women in
Water Symposium was held virtually on March 30 and April 6. The
District sponsored the event and Communications Officer Tenille Otero
participated on the planning committee. The symposium hosted 15
speakers and 140 attendees. Eight District staff attended the
symposium. Topics included communication skills in a male-dominated
industry, a keynote panel with women general managers and executives,
a panel discussing a variety of water-related positions, juggling and
managing work-life balance, diversity and inclusion, and personal
branding. The District’s Meter Services Supervisor Shannon Coffin
spoke on one of the panels. In addition, this year for the first
time, District staff recommended that the funds from the event go to
the Mark Watton scholarship and the committee concurred. Through the
event the symposium raised more than $3,500 for the scholarship.
AGENDA ITEM 8
2
ADMINISTRATIVE SERVICES:
GIS:
• New Ortho Data – As in past years, the District participated in a
joint effort with other San Diego County agencies to acquire ortho
images, or aerial imagery. The group participation saved the District
over $10,000 in service fees. The newly acquired image was delivered
to GIS staff and have begun processing and integrating the data. The
process includes creating mosaic datasets, setting up image services
with two different projections, creating scale levels, etc. The new
image will be available at the end of the month via the GIS
Dashboard, along with other GIS related applications.
Human Resources:
• Deferred Compensation Plan Financial Advisor/Consultant – The
District is at the end of a three-year contract and conducting a
Request for Proposal for the District’s Deferred Compensation Plan
Financial Advisor/Consultant. Findings and recommendations will be
presented in an upcoming Board meeting. The consultant works with a
District committee to select investment options and the committee and
consultant meet on a semi-annual basis to review and monitor for
performance of the investment options.
• Recruitments/New Hires:
o The Reclamation Plant Operator and Electrician positions were
filled in April.
o The District is or will be recruiting for the following
positions:
▪ Meter Maintenance Worker I/II
▪ Utility Worker I/II
▪ Chief Engineer
▪ SCADA Instrumentation Technician/Senior SCADA
Instrumentation Technician
▪ Human Resources Manager
▪ SCADA/Pump/Electrical Supervisor
IT Operations:
• ERP Replacement – Staff hosted a number of Tyler Munis demos this
month. Munis is Tyler’s upgraded ERP offering. The District's current
ERP, Tyler Eden, has an end-of-life or sunset date of March 2027. In
attendance were staff from Admin, Finance, Engineering, HR,
Purchasing, and IT. Improved financial and revenue management,
employee on-boarding, timesheet, enhanced utility billing, business
analytics, and permitting are some of the highlights of the revised
3
version. The product demonstrations are preliminary and for
evaluation purposes only.
• Monthly Cybersecurity Safeguards – The Agency's external cyber
environment is monitored and analyzed by the Cybersecurity and
Infrastructure Security Agency (CISA). CISA evaluates the Agency's
exposure to external threats once a month using external
vulnerability scanning, risk assessment, and the architectural design
report validation. The Agency continues to satisfy these criteria,
according to the March evaluation.
Purchasing & Facilities:
• Concrete Shed Relocation for Staff Security and Safety – Utility
Maintenance (UM) staff requested that the pallets of concrete and UM
equipment currently stored in the Warehouse be relocated to a new
structure in the Operations equipment parking lot east of the
hazardous materials storage area. Accessing the materials at their
current location creates traffic, safety, and security concerns in
that the security gate must be held open and UM trucks and staff
create a hazard for vehicles entering and exiting the Operations
facility, while UM staff are loading trucks and trailers with
equipment and materials. Facilities submitted a design to both UM and
Engineering for review, comment, and approval after which AF Concrete
was contracted to construct the foundations and block portions of the
shed after which Facilities will install the frame elements then
contract out rollup door and roofing installations.
Safety & Security:
• Hazard Mitigation Plan Development – The internal Hazard Mitigation
team is finalizing the draft District's mitigation plan (Annex), a
living document that guides action over the next five years. Again,
the District is participating this year to be eligible for pre-
disaster funding such as the FEMA Hazard Mitigation Grant Program.
Funding can help rebuild, expedite reimbursements, or mitigate future
disaster losses throughout our service area. The plan is scheduled to
be finalized in June 2022 and sent to the Board for approval.
• Cal/OSHA COVID-19 Prevention Emergency Temporary Standards (ETS) – On
April 21, 2022, the Cal OSHA Standards Board approved the final
version of the state's COVID ETS.
Summary of changes includes removing the differing requirements for
vaccinated and unvaccinated employees. The changes also moved away
from the use of partitions and six feet (6’) of physical distancing,
4
emphasizing improving outside air supplies and air filtration.
Cleaning and disinfecting requirements also have been removed in
light of data that show it is unnecessary.
Requirements for masking are relaxed and are now triggered by orders
from the California Department of Public Health (CDPH). CDPH requires
masks in emergency shelters, cooling and heating centers, health care
settings, correctional facilities, detention centers, homeless
shelters, long-term care settings, and adult and senior-care
facilities.
Protections during outbreaks have been improved to concentrate
efforts where the risks are greatest.
• Emergency Management - WebEOC Monthly Exercise – Staff conducted the
recommended Water Emergencies Collaborative's WebEOC April Test
(monthly WebEOC exercise). The EOC group assumed a regional emergency
had occurred and simulated a made-up event. Staff practiced accessing
the ICS 209 – Situation Summary Report; reviewed, processed, and
posted it on the Water Hub as a "Test".
• County of San Diego Full Scale Exercise – The County scheduled its
third exercise planning meeting to be held in January 2023. The last
meeting objectives were discussing thresholds for Emergency
Operations Center activation, incorporating the water agencies into
the exercise plan, cities and agencies' participation, developing the
master scenario events list, and the simulation inject.
• Safety Training – Water Operations staff participated in Confined
Space Entry and Gas Detection Refresher training.
UUFINANCE:
• Chula Vista Billing Services Rate – Effective July 1, 2022, in
accordance with the Agreement to Provide Customer Water Consumption
Data and Sewer Billing Services to the City of Chula Vista, the
District’s fee to the City for sewer billing and collection services
is increasing from $1.18 per account to $1.24 per account.
• COVID-19 FEMA Update – CalOES has completed their review of the
invoices and expenses related to the eligibility period of September
14, 2020 to December 31, 2021. Finance updated the grant submittal
with CalOES’s recommendation and submitted the expenses to FEMA on
April 7, 2022. The eligible expenses for this period total $49,653.
The expenses related to March 2020 to September 13, 2020, are still
under review with CalOES. CalOES has agreed to setting up a
governmental review with FEMA to expedite grant funding.
5
• Clubhouse Drive and South Greensview Drive Recycled Lateral Break
(July 25, 2021) Update – Approximately 431 feet of roadway was
damaged due to the recycled main break on Clubhouse Drive, near South
Greensview. The repair and restoration work were completed in August
2021, with final acceptance and other related items completed in
February 2022. On April 8, 2022, the District received an expense
reimbursement of $169,394.60. This amount covers all external costs
such as paving, permits, and road repair, and internal costs of staff
time. The total cost including unreimbursed overhead and fringe and
vehicle use was $184,509.38.
• Lakeview HOA Hydropneumatic Pump Station – The District, under
Agreement with Lakeview at Highlands Ranch Homeowners Association
(HOA), operates and maintains the dedicated hydropneumatic pump
station that serves the HOA. The Agreement dated May 2, 2001, states
that each year the District shall provide to the HOA a budget for the
estimated operating and maintenance (O&M) costs for the pump station.
Such budget shall be provided no later than July 1 of each year.
Additionally, the HOA shall pay to the District’s Replacement Reserve
fund a monthly amount to be increased 10% per year until the
Replacement Reserve is fully funded.
Finance has completed the FY 2023 annual O&M budget calculation and
reserve computation for the maintenance and replacement of the
dedicated pump. The annual budget notice was issued on April 13 to
the HOA notifying the HOA of the new monthly billing amounts.
• Disconnection for Non-payment – Staff continues to modify the
procedures for the third month of disconnections. Currently, staff is
disconnecting customers who owe $100 (tenant) or $200 (owner) over 60
days past due. Staff anticipates that we will move to our normal lock
process owing over $75 (tenant) and $120 (owner) over 60 days past
due) next month. As of April 13, there are 165 active payment
arrangements on file.
• Low Income Household Water Assistance Program (LIHWAP) – Staff
continues to monitor the rollout of the LIWHAP program. Otay has
enrolled through the program’s payment processor, Horne LLC, to
receive funds electronically. The state estimates the program will
begin in May or June.
• Wastewater Arrearages – Staff is awaiting wastewater arrearage funds.
It is estimated that funds will be dispersed in May. The District
applied for approximately $21,000 in arrearage funding for its own
sewer customers. The City of Chula Vista has applied for
approximately $110,000 for their sewer customers who are billed by
the District.
6 UUFinancial Reporting:
• The financial reporting for March 31, 2022 is as follows:
o For the nineth month ending March 31, 2022, there are total
revenues of $75,862,839 and total expenses of $81,210,873. The
revenues exceeded expenses by $3,007,997.
• The financial reporting for investments for March 31, 2022 is as
follows:
o The market value shown in the Portfolio Summary and in the
Investment Portfolio Details as of March 31, 2022 total
$98,205,405 with an average yield to maturity of 0.654%. The
total earnings year to date are $387,872.
ENGINEERING AND WATER SYSTEM OPERATIONS:
Engineering:
• Vista Diego Hydropneumatic Pump Station Replacement and 12-inch
Pipeline Replacement, 1530 Zone, Vista Diego Road – This project
includes replacement of the existing Pump Station, which serves the
small 1530 Pressure Zone, containing approximately thirty-seven (37)
potable water meters and four (4) hydrants. The project also includes
1530 Pressure Zone distribution system improvements in support of the
Pump Station replacement project. The District’s project consultant’s
(Murraysmith) revised preliminary design report addressing Vista Diego
Road distribution piping replacements was finalized November 30,
2021. Murraysmith delivered their 30% design submittal January 22,
2022 and District staff returned comments the week of February 14,
2022. This project is within budget but is behind schedule due to
consultant staffing issues. Staff are evaluating completing the
remainder of the project with District staff. (P2639 and P2680)
• 1090-1 Pump Station Renovation – This project includes renovation of
the existing Pump Station, including pump replacement and addition of
a third pump, which serves the small 1090 Pressure Zone, containing
approximately thirty-three (33) potable water meters and seven (7)
hydrants. Award of the contract to Cora Constructors was authorized
at the November 2020 Board Meeting. Notice to proceed was issued on
January 8, 2021. The project is substantially complete as of January
14, 2022. A budget adjustment of $50,000 was required under the
General Manager’s authority to cover additional construction
administration and SDG&E coordination. Project closeout is underway.
(P2174)
• RWCWRF Disinfection System Improvements – The project involves the
replacement of the chlorine gas disinfection system with an
ultraviolet (UV) process at the Ralph W. Chapman Water Reclamation
Facility. Consultant selection for design and construction support
7
to Carollo Engineers was approved by the Board at the June 2021 Board
Meeting. Design work initiated in July 2021. Monitoring of
ultraviolet transmittance has been completed and analyzed for setting
the design criteria for the UV equipment. Initial contact with the
regulating state agencies has been made. Information on available
equipment manufacturers has been assessed and finalization of pre-
procurement documents is in progress to obtain quotes so improvements
can be designed around the particular equipment. Preparation of the
preliminary design report is also in progress. (R2117)
• Melrose Ave and Oleander Ave PRSs and 980 Reservoirs Altitude Valve
Vaults – This project involves the replacement of two (2) 1960’s era
pressure reducing stations in Chula Vista and the renovations of the
980-1 & -2 Reservoirs altitude valve vaults. The Board approved
awarding a contract to CCL Contracting at the May 5, 2021 Board
Meeting. Submittal review started in June and a Notice to Proceed
was issued on July 1, 2021; the project has been extended for
seventy-five (75) additional days due to submittal and material
ordering delays and the current project completion date is
established as June 11, 2022. Public outreach advising of the
project status continues to be made. Improvements at the 980-1 vault
have been completed. The project is on schedule and within budget.
(P2605, P2627, & P2671)
• Olympic Parkway Recycled Water Line Replacement – Several main breaks
within the past year of the 20-inch recycled water line in Olympic
Parkway between Heritage Road and La Media Road resulted in the
establishment of this Capital Improvement Program Project at the May
2021 Board meeting. The engineering firm, NV5, has been selected to
design the replacement waterline using the District’s As-Needed
Engineering Design Services contract. The 60% design drawings were
reviewed and returned to NV5 for the continuing work towards final
design. Permitting for potholing of existing utilities at projected
crossings is in progress. Consideration was given to potentially
using trenchless installation, but several drawbacks and limitations
eliminated it from selection. Traffic control design is being
handled through the As-Needed Traffic contract. (R2159)
• Paso de Luz and Vista Sierra Waterlines Replacement – The existing
1950’s steel water lines in the Hillsdale area have been identified
for replacement due to past failures. Under this contract, the water
line between Vista Grande and Vista Sierra will be replaced. Also
included in this project is the replacement of a water line between
Paso de Luz and Telegraph Canyon Road in Chula Vista that is located
in an easement on an embankment. The water line has been isolated
due to a leak, removing the redundancy for this neighborhood. Bids
were opened in February with the construction contract approved by
the Board at the April meeting. A limited notice to proceed is
expected in May 2022 to begin material acquisition. The project is
within budget. (P2612 & P2616)
8
• 1200 Pressure Zone Improvements – Phase II – The project consists of
the replacement of existing pump station discharge header, pressure
relief, suction manifold, and yard piping improvements, and all other
work and appurtenances in accordance with the contract documents.
Notice to proceed was issued on November 29, 2021 and project
completion date is set for July 27, 2022. After completion of
submittals and the bulk of material procurement, the contractor,
Jeanette Company, Inc. mobilized to the site the week of April 11,
2022. The project is on schedule and within budget. (P2653)
• 850-1 & 1200-1 Reservoirs Interior/Exterior Coating and Upgrades –
Capital Industrial Coatings, Inc. (Capital) has completed the
recoating of both the 850-1 and 1200-1 Reservoirs. The 850-1 was
returned to service on December 1, 2021, and the 1200-1 was returned
to service on December 3, 2021. Capital completed the punch list
items to close out the project. Project NOC has been sent to the
County for recordation. (P2543 & P2533)
• 1655-1 Reservoir & Rancho Jamul Hydropneumatic Pump Station – This
project consists of constructing a new 0.5 MG prestressed concrete
potable water tank in Jamul and modifying the existing Rancho Jamul
Hydropneumatic Pump Station (HPS) to become the permanent Pump
Station to feed the new 1655-1 Reservoir. The project also includes
replacing approximately 1,500 linear feet of existing pipe that will
be experiencing pressure over the rated pressure class under the new
configuration. At the May 2021 Board Meeting, Richard Brady and
Associates (Brady) was awarded a professional services agreement to
be the design engineer on the project. The Basis of Design Report
and 30% design were delivered on March 4, 2022. Staff’s comments were
returned to Brady and the design continues to move toward 60%. The
RFP for VE/CM/CR Services was advertised, interviews were held March
24, 2022, and the EO&WR Committee has recommended the award to
Michael Baker International as a consent item for the May 11, 2022
Board meeting. The project is on schedule and within budget. (P2040
& P2642)
• 458-1 Reservoir Interior/Exterior Coating and Upgrades – This project
consists of removing and replacing the interior and exterior coatings
of the 458-1 (0.8 MG) Reservoir, along with providing structural
upgrades, to ensure the tank complies with both state and federal
OSHA standards as well as the American Water Works Association and
the Health Department standards. Advanced Industrial Services (AIS)
was awarded a construction contract at the November 3, 2021 Board
meeting. Project information was sent to the neighboring customers
on December 10, 2021. AIS mobilized to the site January 5, 2022 and
the structural improvements were completed on February 18, 2022. AIS
has completed the recoating of the interior roof, shell and floor.
Work during the month of May will consist of constructing containment
around the exterior of the tank in preparation to recoat the
exterior. The project is on schedule and within budget. (P2593)
9
• SR-11 Utility Relocations – This project consists of relocating
several District potable water pipelines located in Otay Mesa Road,
Sanyo Avenue, Enrico Fermi Drive, Alta Road, and within District
easements. The first two rounds of relocations (Caltrans Utility
Agreement Numbers 33592 and 33622) were completed in FY 2016. The
District entered into Utility Agreement No. 33718 for the relocations
in Enrico Fermi Drive and Alta Road on July 20, 2018 and Caltrans
began construction FY 2020. District potable water facility
relocations are complete except that Caltrans’s contractor (Skanska)
is still working on punch list items including bid document drawing
redlines for the District’s consultant (NV5) to complete record
drawings. Caltrans delivered its third reimbursement check to the
District in the amount of $90,322.63 on April 18, 2022. Utility
Agreement No. 33718 reimbursements to date total $602,700.00. The
project is on schedule and within budget. (P2453)
• Recycled Water Pipeline Cathodic Protection Improvements – This
project includes repairs to existing cathodic protection systems,
such as anode replacement and cathodic test station repairs for
recycled water pipelines located in the Central Area. The project
advertised for bid in March 2022 and project completion is
anticipated in January 2023. (R2146)
• FY 2022 Sewage Flows to Metro vs Planned Capacity – The Amended and
Restated Agreement was signed by the City on July 22, 2021. The
effective date of the agreement is August 22, 2021, one month after
the agreement was signed. Per the terms of the agreement, tracking
for flow, chemical oxygen demand, and suspended solids begin Fiscal
Year 2023, the year after the effective date of the agreement.
The treatment plant continues to operate normally this fiscal year.
At this time, no planned interruptions of operation are expected to
cause the District to exceed the planned Metro capacity of 139 MG
(0.38 MGD) that goes into effect next fiscal year with the Metro
amended agreement.
10
• Summary of Budgeted and Sold Meters and EDUs for Fiscal Year 2022 up
through March 30, 2022:
Water System Operations (reporting for March and April):
• On Wednesday, March 2nd, staff assisted the Engineering Inspections
section with a turn on bacT sample, for the new Fuerte Estates Ranch
development in El Cajon, to tie in a new section of the distribution
system to the existing water main. After the sample passed, the new
water distribution system was put in service to feed new development
project.
• The following events occurred on Thursday, March 3rd:
o Staff met with Helix Water District (Helix) to flush the Blossom
Lane water interconnection between Otay and Helix. Staff used
this interconnection for a planned shutdown for valve
replacement in the area on March 17th. This interconnection is
bi-directional which allows both agencies to accommodate flows
during emergency situations and both agencies benefit from this
interconnection.
o An unplanned power outage affected the 870-1 Pump Station, 870-2
Pump Station, Low Head Pump Station, and 870-1 Reservoir. The
backup generators supplied power during this outage and was APCD
compliant. Staff requested reliability letters from SDG&E for
proper generator permit documentation. Power outage lasted
approximately 10 to 15 minutes. During this power outage,
District customers did not experience water outages.
o SCADA staff performed annual flow meter calibration to the 450
Recycled inflow, TLOPS #1, TLOPS #2, and the Tijuana, Mexico
interconnection meter. This is done to ensure the flow meters
are working accurately. These meters are used for billing
purposes and accuracy is essential.
• On Thursday, March 10th, contractor Jennette Company Inc., completed
the 520 Pressure Zone chemical feed mixer/injector installation at
the Regulatory site. This chemical feed mixer/injector allows the
District to increase chloramines residual to the water and increase
water quality. The old mixer/injector had reached the end of its
useful life and a CIP was put together to replace with a new
mixer/injector.
Date Meters
(Budgeted)
Meters
Sold
(Actual)
EDUs
(Budgeted)
EDUs
Sold
(Actual)
Total $
Collected
(Budgeted)
Total $
Collected
(Actual)
March 2022 15 14 25.3 41 $170,833 $445,330
Totals FY
2022
135 125 227.3 498 $1,537,500 $5,892,207
11
• The following events occurred on Monday, March 14th:
o A pilot water quality analyzer was put in service at the 624-3
Reservoir. This pilot water quality analyzer is used to identify
a replacement analyzer for the Hach APA 6000. The manufacturer
is no longer manufacturing the APA 6000 and the District will
need to eventually look at replacement water quality analyzers.
The analyzers are a crucial piece of equipment that monitors
water quality at strategic areas of the distribution system.
o Staff performed a planned shutdown for Engineering Inspections
section, to tie-in a new section of the 12-inch main on the new
development area for Long Star Road in Otay Mesa. This shutdown
affected three meters, two irrigation meters, and one domestic
meter. The shutdown lasted nine and a half hours and one water
trailer was onsite for the affected domestic meter.
• On Friday, March 16th, the 10th annual leak detection campaign was
completed with one leak found. The leak was repaired by the
District’s Meter Services section. This survey is a good indication
of the status of the District’s water distribution system for the
area surveyed. The Operations Department will continue to monitor
emerging technologies related to leak detection to either supplement
the existing program or develop an even more comprehensive assessment
program. The Operations Department will also provide the Board with
an informational update to recap the success of the program at an
upcoming Board meeting.
• On Thursday, March 17th, staff performed a planned shutdown to replace
five water distribution system valves in the Dorchester Street and
Darby Street area in Spring Valley. The valves were identified with
excessive leak-by during routine valve maintenance. Water isolation
valves are critical components of a water distribution system for
separating pipe segments from the network for repair and maintenance
purposes. The shutdown lasted nine and a half hours and 109 meters
were affected during this event. Four water trailers were available
for affected meters. The Blossom Lane interconnection with Helix was
utilized to minimize the number of affected customers.
• On Monday, March 21st, San Diego County Water Authority (CWA)started
their pipeline 4 inspection. During this inspection, all CWA
connections supplying water to the District were unavailable. The
District relies on Helix to provide water to the northern portion of
the District’s customers and the City of San Diego provides water to
the southern portion of the District, using the District’s Temporary
Lower Otay Pump Station. The CWA shutdown lasted eight days and the
inspection of pipeline 4 went well with no major issues found.
• On Monday, March 28th, contract Potable Divers, performed the annual
floating cover reservoir inspection to 711-3, 624-1, 570-1, and 870-
1, with no issues noted. This inspection is done to ensure all
components of the reservoir liners are in proper operation.
12
• On Tuesday, March 29th, Reclamation Plant Supervisor participated in
an interview panel for Vallecitos Water District for their
recruitment of a Senior Wastewater Operator.
• During the month of March, Fleet staff participated in the following
events:
o Contactor, OT Electric, ran a dedicated 240 VAC power to Pump
Engine 2 and 4 at 870-2 Pump Station to power the engine coolant
heaters. The coolant heaters will aid in more reliable start-up
of natural gas engines during sub-60-degree weather.
o Staff replaced a right-angle drive for Pump Engine 1 at the
Reclamation Plant due to an unexpected bearing failure of the
existing unit.
o APCD conducted Annual Operational Inspections of nine emergency
standby genset and pump engines at eight different sites
throughout the District. Annual inspections are conducted to
ensure compliance with the APCD permit to operate. Items
reviewed often include verification of correct engine serial
number between and engine and permit, engine hour meter reading,
documentation of engine operating hours for both permitted and
emergency use, verification of emergency use if related to a
power outage from the utility (SDGE) via a printed outage alert,
and documentation of user (District) routine inspection,
maintenance, and testing for the 36 months.
o Staff conducted an annual APCD emissions inventory (hours ran
and fuel consumed) for five engines at four sites throughout the
District. Emissions inventory is routine and rotating, meaning,
three to five different engines will be checked each year for
hours run and amount of fuel consumed in different areas
throughout the county. The District’s emissions are just one
piece of a larger picture the APCD looks at in their database
from various sources.
o Staff assisted Pump Electrical section in the replacement of the
emergency lighting Automatic Transfer Switch (ATS) at the 832-1
Pump Station, after the ATS was discovered to be defective
during an annual site test. An automatic transfer switch (ATS)
is a device that automatically transfers power supply from its
primary source (utility-SDGE) to a backup source (emergency
stand by generator) when it senses a failure or outage in the
primary source.
• On Thursday, April 7th, staff performed a planned shutdown to replace
eight water distribution system valves in the Osage Drive and
Tarleton Street area in Spring Valley. The valves were identified
with excessive leak-by during routine valve maintenance. Water
isolation valves are critical components of a water distribution
13
system for separating pipe segments from the network for repair and
maintenance purposes. The shutdown lasted 12 hours and 49 meters were
affected during this event. Four water trailers were available for
affected meters.
• On Saturday, April 9th, staff repaired a broken shut one-inch curb
stop at 989 Paseo Del Paso in Chula Vista. The service line is poly
and staff will return to replace from main to a meter. Staff
proactively replaces poly services throughout the District to
eliminate significant street damage in the event that a poly service
has a complete failure. The higher pressure within the distribution
system has caused extensive street damage in the past.
• On Wednesday, April 13th, Reclamation Plant staff assisted with the
delivery of seed sludge to the US Navy SERE Camp, located in Warner
Springs, in starting up their wastewater treatment plant. Black Gold
Industries (BGI) was the hauling company that delivered the sludge.
Seed Sludge is the mass of sludge that contains populations of
microorganisms that is used to blend with fresh wastewater to
activate the process of biological decomposition more rapidly.
• On Monday, April 18th, the reservoir floating cover bi-annual
maintenance was started on 711-3, 624-1, 571-1, and 870-1. This
maintenance is performed to ensure the floating cover liner is in
good working order and perform any needed maintenance on floating
cover appurtenances. This maintenance will prolong the floating cover
liner’s useful life.
Purchase and Change Orders:
• The following table summarizes purchases and change orders issued
during the period from March 16, 2022 through April 20, 2022 that
were within staff signatory authority:
Date Action Amount Project Contractor/
Consultant/Vendor
03/17/2022
P.O. $7,268.92
CRADLEPOINT NETCLOUD
ANNUAL SUBSCRIPTION
LICENSE RENEWAL
GHA
TECHNOLOGIES,
INC
03/28/2022 P.O. $967.48
DENTAL BENEFITS
ADMINISTRATION
(MARCH 2022)
PBIA
03/28/2022 C.O. $14,094.00
MELROSE AVE &
OLEANDER AVE 458/340
PRS REPLACEMENT/980
RESERVOIRS ALTITUDE
VALVE VAULTS
RENOVATION
(P2605, P2627, P2671)
CCL CONTRACTING
14
03/30/2022 C.O. $7,200.00
458-1 RESERVOIRS
INT/EXT COATING &
UPGRADES (P2593)
ADVANCED
INDUSTRIAL
SERVICES
03/30/2022 P.O. $73,552.54
VALVE REPLACEMENT
PROGRAM – PHASE 1
(P2610)
FERGUSON
WATERWORKS #
1083
04/05/2022 P.O. $9,500.00
DATACENTER &
NETWORK SUPPORT
CONSULTING SVCS
TORO NETWORK
SERVICES CORP
04/05/2022 P.O. $19,668.96
1004-2 RESERVOIR
INTERIOR/EXTERIOR
COATING & UPGRADES
(P2567)
DAWSON COMPANY
04/06/2022 P.O. $87,319.77 FY2022 WORKERS'
COMP PROGRAM (QTR 3) ACWA JPIA
04/07/2022 P.O. $2,500.00
DENTAL BENEFITS
ADMINISTRATION
(CY2022)
BENEFITS
COORDINATORS
CORPORATION
04/08/2022 P.O. $7,550.00 MOWING SERVICES
AT CENTRAL
AZTEC
LANDSCAPING, INC
04/12/2022 P.O. $10,000.00
LIGHTING &
ELECTRICAL
INSTALLATION/
MAINTENANCE
OT ELECTRIC
04/14/2022 P.O. $8,000.00
PROFESSIONAL
SERVICES - SERVER
UPGRADE
PROJECT
NTH GENERATION
COMPUTING, INC
04/18/2022 P.O. $2,682.13
1004-2 RESERVOIR
INTERIOR/EXTERIOR
COATING & UPGRADES
(P2567)
SOUTHLAND PIPE
CORP
04/20/2022 P.O. $26,645.14
VALVE REPLACEMENT
PROGRAM - PHASE 1
(P2610)
FERGUSON
WATERWORKS #
1083
04/20/2022 C.O. $17,075.00
MELROSE AVE &
OLEANDER AVE 458/340
PRS REPLACEMENT/980
RESERVOIRS ALTITUDE
VALVE VAULTS
RENOVATION
(P2605, P2627, P2671)
CCL CONTRACTING
15
Water Conservation and Sales:
• Water Conservation – March 2022 usage was 5% lower than March 2013
usage. Since March 2021, customers have saved an average of 7% over
2013 levels.
• Conservation 2020 vs Present – On July 8, 2021, Governor Gavin Newsom
called on Californians to voluntarily reduce water use by 15%. The
chart below shows the difference in usage for July 2020 through March
2021 vs July 2021 through March 2022. Total conservation this period
vs last is 1%. The below average rainfall for July 2021 through March
2022 is contributing to a drier year which makes the total
conservation percentage lower, despite strong conservation measures.
16
• Potable Water Purchases – The March potable water purchases were
2,222 acre-feet which is 33.4% above the budget of 1,591 acre-feet.
Year-to-date potable purchases through March were 21,774 acre-feet
which is 1.6% above the budget of 21,440 acre-feet.
• Recycled Water Purchases – The March recycled water purchases from
the City of San Diego and production at the District’s treatment
facility were 211 acre-feet which is 83.9% above the budget of 115
acre-feet. Year-to-date recycled purchases and production through
March were 2,630 acre-feet which is 3.7% below the budget of 2,630
acre-feet.
17
Potable, Recycled, and Sewer (Reporting up to the month of March):
• Total number of potable water meters: 51,430
• Total number of sewer connections: 4,740
• Recycled water consumption for the month of March:
o Total consumption: 143.73 acre-feet or 46,831,532 gallons.
o Average daily consumption: 1,510,694 gallons per day.
o Total cumulative recycled water consumption since March 1, 2021:
2,751.80 acre-feet.
o Total number of recycled water meters: 767.
• Wastewater flows for the month of March:
o Total basin flow: 1,619,677 gallons per day.
▪ This is an increase of 1.2 percent from March 2021.
o Spring Valley Sanitation District flow to Metro: 539,892 gallons
per day.
o Total Otay flow: 1,079,774 gallons per day.
o Flow processed at the Ralph W. Chapman Water Recycling Facility:
1,000,839 gallons per day.
o Flow to Metro from Otay Water District: 78,935 gallons per day.
o By the end of March there were 6,752 wastewater EDUs.
Exhibit A
Annual YTD
REVENUES: Budget Actual Budget Variance Var %
Potable Water Sales 55,548,600$ 41,584,702$ 41,550,000$ 34,702$ 0.1%
Recycled Water Sales 9,681,500 7,103,271 7,221,200 (117,929) (1.6%)
Potable Energy Charges 2,574,900 2,000,747 1,952,800 47,947 2.5%
Potable System Charges 17,393,000 12,980,967 12,951,000 29,967 0.2%
Potable MWD & CWA Fixed Charges 13,505,000 10,087,333 10,065,000 22,333 0.2%
Potable Penalties and Other Fees 912,000 659,732 684,000 (24,268) (3.5%)
Total Water Sales 99,615,000 74,416,752 74,424,000 (7,248) (0.0%)
Sewer Charges 3,068,000 2,302,710 2,277,900 24,810 1.1%
Meter Fees 74,000 103,390 55,800 47,590 85.3%
Capacity Fee Revenues 1,976,000 1,838,694 1,482,300 356,394 24.0%
Non-Operating Revenues 2,219,500 1,957,729 1,628,150 329,579 20.2%
Tax Revenues 4,969,000 3,485,417 3,159,600 325,817 10.3%
Interest 236,000 114,177 177,100 (62,923) (35.5%)
Total Revenues 112,157,500$ 84,218,870$ 83,204,850$ 1,014,020$ 1.2%
EXPENSES:
Potable Water Purchases 40,446,000$ 28,189,435$ 30,254,300$ 2,064,866$ 6.8%
Recycled Water Purchases 4,865,000 3,583,278 3,583,278 - 0.0%
CWA-Infrastructure Access Charge 3,080,000 2,308,056 2,308,200 144 0.0%
CWA-Customer Service Charge 1,817,000 1,350,222 1,350,300 78 0.0%
CWA-Reliability Charge 2,867,000 2,129,763 2,129,700 (63) (0.0%)
CWA-Emergency Storage Charge 4,595,000 3,417,658 3,417,660 2 0.0%
MWD-Capacity Res Charge 765,000 554,027 554,160 133 0.0%
MWD-Readiness to Serve Charge 653,000 490,025 489,600 (425) (0.1%)
Subtotal Water Purchases 59,088,000 42,022,464 44,087,198 2,064,735 4.7%
Power Charges 3,485,000 2,751,480 2,639,200 (112,280) (4.3%)
Payroll & Related Costs 22,048,500 15,774,807 17,029,100 1,254,293 7.4%
Material & Maintenance 3,987,900 2,621,139 2,990,900 369,761 12.4%
General Administrative Expenses 6,890,800 4,577,836 5,156,780 578,944 11.2%
Legal Fees 657,000 490,097 492,750 2,653 0.5%
Expansion Reserve 2,066,900 1,549,900 1,549,900 - 0.0%
Betterment Reserve 735,000 551,250 551,250 - 0.0%
Replacement Reserve 11,986,900 8,990,100 8,990,100 - 0.0%
Transfer to OPEB/PERS 1,100,000 1,814,200 825,200 (989,000) (119.8%)
General Fund Reserve 90,500 67,600 67,600 - 0.0%
Rate Stabilization Reserve 21,000 - - - 0.0%
Total Expenses 112,157,500$ 81,210,873$ 84,379,978$ 3,169,105$ 3.8%
EXCESS REVENUES(EXPENSE)-$ 3,007,997$ (1,175,128)$ 4,183,125$
OTAY WATER DISTRICT
COMPARATIVE BUDGET SUMMARY
FOR THE NINE MONTHS ENDED MARCH 31, 2022
F:/MORPT/FS2022-P9 4/21/2022 10:11 AM
The year-to-date actual net revenues through March show a positive variance of $3,007,997.
COMPARATIVE BUDGET SUMMARY
NET REVENUE AND EXPENSES
FOR THE NINE MONTHS ENDED MARCH 31, 2022
‐$1,400,000
‐$800,000
‐$200,000
$400,000
$1,000,000
$1,600,000
$2,200,000
$2,800,000
$3,400,000
$4,000,000
$4,600,000
$5,200,000
JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN
YTD Actual Net Revenues
YTD Budget Net Revenues
YTD Variance in Net Revenues
OTAY WATER DISTRICT
INVESTMENT PORTFOLIO REVIEW
March 31, 2022
INVESTMENT OVERVIEW & MARKET STATUS:
At the Federal Reserve Board's regular scheduled meeting on March 16, 2022, the Committee increased the target range for the federal funds
rate from 0.0-0.25% to 0.25% -0.50% and anticipates that ongoing increases in the target range will be appropriate in light of the effects of
the invasion of Ukraine by Russia and its related events. The Committee's long-term goal is to attain maximum employment and inflation of
2%. At a future meeting, the Committee plans to reduce its holdings of Treasury securities, agency debt, and agency mortgage-backed
securities. The Committee will continue to observe the effects of incoming information on the economic outlook. In determining the timing
and size of future adjustments to the target range for the federal funds rate, they went on to say: "the Committee would be prepared to adjust
the stance of monetary policy as appropriate if risks emerge that could impede the attainment of the Committee's goals. The Committee's
assessments will take into account a wide range of information, including readings on public health, labor market conditions, inflation
pressures and inflation expectations, and financial and international developments."
The District's effective rate of return for March 2022 was .62%, which was five basis points higher than the previous month. LAIF's return
was nine basis points higher than the last month, reaching an average effective yield of .37% for March 2022. Based on our success at
maintaining a competitive rate of return on our portfolio during this extended period of low-interest rates, no changes in investment strategy
regarding returns on investment are being considered at this time.
In accordance with the District's Investment Policy, all District funds continue to be managed based on the objectives, in priority order, of
safety, liquidity, and return on investment.
PORTFOLIO COMPLIANCE: March 31, 2022
Investment State Limit Otay Limit Otay Actual
8.01: Treasury Securities 100% 100% 0
8.02: Local Agency Investment Fund (Operations) $75 Million $75 Million $30.27 Million
8.03: Federal Agency Issues 100% 100% $11.74 Million
8.04: Certificates of Deposit 30% 15% 0
8.05: Short-Term Commercial Notes 25% 10% 0
8.06: Medium-Term Commercial Debt 30% 10% 0
8.07: Money Market Mutual Funds 20% 10% 0.05%
8.08: San Diego County Pool 100% 100% 56.44%
12.0: Maximum Single Financial Institution 100% 50% 1.64%
Jul
FY21
Aug
FY21
Sep
FY21
1st Qtr
FY21
Oct
FY21
Nov
FY21
Dec
FY21
2nd
Qtr
FY21
Jan
FY21
Feb
FY21
Mar
FY21
3rd
Qtr
FY21
Apr
FY21
May
FY21
June
FY21
4th Qtr
FY21
July
FY22
Aug
FY22
Sep
FY22
1st Qtr
FY22
Oct
FY22
Nov
FY22
Dec
FY22
2nd
Qtr
FY22
Jan
FY22
Feb
FY22
Mar
FY22
3rd
Qtr
FY22
LAIF 0.92 0.78 0.69 0.80 0.62 0.58 0.54 0.58 0.46 0.41 0.36 0.41 0.34 0.32 0.26 0.31 0.22 0.22 0.21 0.20 0.20 0.20 0.21 0.20 0.23 0.28 0.37 0.29
Otay 0.95 0.93 0.82 0.91 0.81 0.87 0.77 0.82 0.72 0.70 0.65 0.70 0.62 0.61 0.61 0.61 0.57 0.59 0.57 0.58 0.54 0.52 0.52 0.53 0.52 0.57 0.62 0.57
Difference 0.03 0.15 0.13 0.11 0.19 0.29 0.23 0.24 0.26 0.29 0.29 0.29 0.28 0.29 0.35 0.30 0.35 0.37 0.36 0.38 0.34 0.32 0.31 0.33 0.29 0.29 0.25 0.28
0.00
0.10
0.20
0.30
0.40
0.50
0.60
0.70
0.80
0.90
1.00
Re
t
u
r
n
o
n
I
n
v
e
s
t
m
e
n
t
s
Month
Performance Measure FY-22
Return on Investment
LAIF Otay Difference
Target: Meet or Exceed 100% of LAIF
$1,645,218
1.64%
$86,901,790
86.61%
$11,794,227
11.75%
Otay Water District
Investment Portfolio: 03/31/2022
Banks (Passbook/Checking/CD)Pools (LAIF & County)
Agencies & Money Market Mutual Funds
Total Cash and Investments: $100,341,235 (Book Value)
Month End
Portfolio Management
March 31, 2022
Portfolio Summary
% of
Portfolio
Book
ValueInvestmentsMarket
Value
Par
Value
Days to
MaturityTerm
YTM
360 Equiv.
YTM
365 Equiv.
Federal Agency Issues- Callable 3,989,452.63 8164.04 1.6347873,933,040.004,000,000.00 1.657
Federal Agency Issues - Bullet 7,751,675.91 1,3657.85 0.8451,2147,337,683.527,796,000.00 0.857
Money Market 53,098.09 10.05 0.016153,098.0953,098.09 0.016
Local Agency Investment Fund (LAIF)30,272,827.39 130.67 0.360129,932,365.1930,272,827.39 0.365
San Diego County Pool 56,628,962.31 157.38 0.700155,304,000.0056,628,962.31 0.710
98,696,016.33 100.00%Investments 96,560,186.8098,750,887.79 141 128 0.645 0.654
Cash
(not included in yield calculations)Passbook/Checking 1,645,218.62 1 0.42411,645,218.621,645,218.62 0.430
100,341,234.95Total Cash and Investments 98,205,405.42100,396,106.41 141 128 0.645 0.654
Current Year
March 31
52,379.55
Fiscal Year To Date
387,872.28
Average Daily Balance
Effective Rate of Return
99,740,473.08 95,337,423.20
0.54%0.62%
Total Earnings Month Ending
I hereby certify that the investments contained in this report are made in accordance with the District Investment Policy Number 27 adopted by the Board of Directors on May 05, 2021. The market valueinformation provided by Interactive Data Corporation. The investments provide sufficient liquidity to meet the cash flow requirements of the District for the next six months of expenditures.
__________________________________________________ ____________________Joseph Beachem, Chief Financial Officer
Portfolio OTAY
NL! APData Updated: SET_ME8: 04/20/2022 16:51
Reporting period 03/01/2022-03/31/2022
Run Date: 04/20/2022 - 16:51 PM (PRF_PM1) 7.3.0
Report Ver. 7.3.5
04/25/2022
YTM
360
Page 1
Par Value Book Value
Maturity
Date
Stated
RateMarket Value
March 31, 2022
Portfolio Details - Investments
Average
BalanceIssuer
Portfolio Management
Month End
Days to
MaturityS&PCUSIP Investment #
Purchase
Date
Federal Agency Issues- Callable
1.294Federal Home Loan Bank2395 2,000,000.00 1,989,452.63 07/26/20241.08002/03/2022 1,942,240.00 AA3130AQL68 847
1.973Federal Home Loan Bank2396 2,000,000.00 2,000,000.00 03/28/20242.00003/30/2022 1,990,800.00 AA3130ARE31 727
3,989,452.633,933,040.004,000,000.002,118,307.64Subtotal and Average 1.634 787
Federal Agency Issues - Bullet
0.612Federal Home Loan Mortgage2391 1,045,000.00 1,036,184.30 09/23/20250.37509/16/2021 969,885.40 AA3137EAEX3 1,271
0.618Federal Home Loan Mortgage2392 2,751,000.00 2,727,313.30 09/23/20250.37509/22/2021 2,553,258.12 AA3137EAEX3 1,271
0.996Federal National Mortage Assoc2393 2,000,000.00 2,033,418.14 01/07/20251.62512/09/2021 1,952,580.00 AA3135G0X24 1,012
1.129Federal National Mortage Assoc2394 2,000,000.00 1,954,760.17 11/07/20250.50012/15/2021 1,861,960.00 AA3135G06G3 1,316
7,751,675.917,337,683.527,796,000.007,751,292.61Subtotal and Average 0.845 1,214
BOND PROCEEDS (LAIF)
0.203STATE OF CALIFORNIA9015 0.00 0.00 0.2060.00LAIF 2018 1
0.000.000.000.00Subtotal and Average 0.000 0
Money Market
0.030Blackrock T - Fund Inst9010 6,245.61 6,245.61 0.0306,245.61RESERVE-10A WRB 1
0.030Blackrock T - Fund Inst9011 10,800.96 10,800.96 0.03010,800.96RESERVE 10 BABS 1
0.010FIRST AMERICAN US TREASURY9016 36,051.52 36,051.52 0.01010/25/2021 36,051.52OWD TRUST & CUS 1
53,098.0953,098.0953,098.0948,046.95Subtotal and Average 0.016 1
Local Agency Investment Fund (LAIF)
0.360STATE OF CALIFORNIA9001 30,272,827.39 30,272,827.39 0.36529,932,365.19LAIF 1
30,272,827.3929,932,365.1930,272,827.3931,298,633.84Subtotal and Average 0.360 1
San Diego County Pool
0.700San Diego County9007 56,628,962.31 56,628,962.31 0.71055,304,000.00SD COUNTY POOL 1
56,628,962.3155,304,000.0056,628,962.3156,628,962.31Subtotal and Average 0.700 1
99,740,473.08 98,750,887.79 0.645 12896,560,186.80 98,696,016.33Total and Average
Portfolio OTAY
NL! APData Updated: SET_ME8: 04/20/2022 16:51
Run Date: 04/20/2022 - 16:51 PM (PRF_PM2) 7.3.0
Report Ver. 7.3.5
YTM
360
Page 2
Par Value Book Value
Stated
RateMarket Value
March 31, 2022
Portfolio Details - Cash
Average
BalanceIssuer
Portfolio Management
Month End
Days to
MaturityS&PCUSIP Investment #
Purchase
Date
Union Bank
0.000STATE OF CALIFORNIA9002 100.02 100.02100.02UNION MONEY 1
0.000STATE OF CALIFORNIA9003 2,950.00 2,950.002,950.00PETTY CASH 1
0.444STATE OF CALIFORNIA9004 1,573,412.58 1,573,412.58 0.4501,573,412.58UNION OPERATING 1
0.000STATE OF CALIFORNIA9005 29,545.36 29,545.3607/01/2021 29,545.36PAYROLL 1
0.000STATE OF CALIFORNIA9014 39,210.66 39,210.6607/01/2021 39,210.66UBNA-FLEX ACCT 1
0.00
99,740,473.08 100,396,106.41 0.645 128
1Average Balance
98,205,405.42 100,341,234.95Total Cash and Investments
Portfolio OTAY
NL! APData Updated: SET_ME8: 04/20/2022 16:51
Run Date: 04/20/2022 - 16:51 PM (PRF_PM2) 7.3.0
Month End
Activity Report
Sorted By Issuer
March 1, 2022 - March 31, 2022
Current
Rate
Transaction
Date Balance
Beginning
Balance
Ending
Par Value
Percent
of Portfolio
Par Value
CUSIP Investment # Issuer
Purchases or
Deposits
Redemptions or
Withdrawals
Issuer: Blackrock T - Fund Inst
Money Market
Blackrock T - Fund Inst9010 1,959.400.030 0.00RESERVE-10A WRB
Blackrock T - Fund Inst9011 5,158.150.030 0.00RESERVE 10 BABS
0.009,929.02 17,046.57Subtotal and Balance 7,117.55
7,117.55 0.009,929.02 17,046.570.017%Issuer Subtotal
Issuer: STATE OF CALIFORNIA
BOND PROCEEDS (LAIF)
0.00 0.00Subtotal and Balance
Union Bank
STATE OF CALIFORNIA9004 663,083.640.450 242,746.97UNION OPERATING
STATE OF CALIFORNIA9014 91.50 16,266.19UBNA-FLEX ACCT
259,013.161,241,056.64 1,645,218.62Subtotal and Balance 663,175.14
Local Agency Investment Fund (LAIF)
STATE OF CALIFORNIA9001 3,800,000.000.365 6,000,000.00LAIF
6,000,000.0032,472,827.39 30,272,827.39Subtotal and Balance 3,800,000.00
4,463,175.14 6,259,013.1633,713,884.03 31,918,046.0131.792%Issuer Subtotal
Issuer: FIRST AMERICAN US TREASURY
Money Market
FIRST AMERICAN US TREASURY9016 0.530.010 0.00OWD TRUST & CUS
0.0036,050.99 36,051.52Subtotal and Balance 0.53
0.53 0.0036,050.99 36,051.520.036%Issuer Subtotal
Issuer: Federal Home Loan Bank
Federal Agency Issues- Callable
Federal Home Loan Bank2396 2,000,000.002.000 03/30/2022 0.003130ARE31
Portfolio OTAY
NL! APData Updated: SET_ME8: 04/20/2022 16:51
Run Date: 04/20/2022 - 16:51 DA (PRF_DA) 7.2.0
Report Ver. 7.3.5
Current
Rate
Transaction
Date Balance
Beginning
Balance
Ending
Par Value
Page 2
Percent
of Portfolio
Par Value
March 1, 2022 - March 31, 2022
Activity Report
Month End
CUSIP Investment # Issuer
Purchases or
Deposits
Redemptions or
Withdrawals
0.002,000,000.00 4,000,000.00Subtotal and Balance 2,000,000.00
2,000,000.00 0.002,000,000.00 4,000,000.003.984%Issuer Subtotal
Issuer: Federal Home Loan Mortgage
Federal Agency Issues - Bullet
3,796,000.00 3,796,000.00Subtotal and Balance
0.00 0.003,796,000.00 3,796,000.003.781%Issuer Subtotal
Issuer: Federal National Mortage Assoc
Federal Agency Issues - Bullet
4,000,000.00 4,000,000.00Subtotal and Balance
0.00 0.004,000,000.00 4,000,000.003.984%Issuer Subtotal
Issuer: San Diego County
San Diego County Pool
56,628,962.31 56,628,962.31Subtotal and Balance
0.00 0.0056,628,962.31 56,628,962.3156.406%Issuer Subtotal
100,184,826.35 100,396,106.41Total 6,259,013.166,470,293.22100.000%
Portfolio OTAY
NL! APData Updated: SET_ME8: 04/20/2022 16:51
Run Date: 04/20/2022 - 16:51 DA (PRF_DA) 7.2.0
Report Ver. 7.3.5
Month End
Duration Report
Sorted by Investment Type - Investment Type
Through 03/31/2022
Investment #Security ID Issuer
Investment
Class
Book
Value
Par
Value
Market
Value
Current
Rate
YTM Current
Yield
Maturity/
Call Date Duration
Modified
360Fund
Federal Home Loan Bank2395 99 2,000,000.00 1,942,240.003130AQL68 2.367 07/26/2024 2.2651,989,452.63 1.294Fair 1.080000
Federal Home Loan Bank2396 99 2,000,000.00 1,990,800.003130ARE31 2.237 03/28/2024 1.9402,000,000.00 1.973Fair 2.000000
Federal Home Loan Mortgage2391 99 1,045,000.00 969,885.403137EAEX3 2.548 09/23/2025 3.4141,036,184.30 0.612Fair .3750000
Federal Home Loan Mortgage2392 99 2,751,000.00 2,553,258.123137EAEX3 2.548 09/23/2025 3.4142,727,313.30 0.618Fair .3750000
Federal National Mortage Assoc2393 99 2,000,000.00 1,952,580.003135G0X24 6.522 01/07/2025 2.6162,033,418.14 0.996Fair 1.625000
Federal National Mortage Assoc2394 99 2,000,000.00 1,861,960.003135G06G3 15.364 11/07/2025 3.2971,954,760.17 1.129Fair .5000000
STATE OF CALIFORNIA9015 99 0.00 0.00LAIF 2018 0.206 0.0000.00 0.203 †Fair .2060000
Blackrock T - Fund Inst9010 99 6,245.61 6,245.61RESERVE-10A 0.030 0.0006,245.61 0.030 †Amort .0300000
Blackrock T - Fund Inst9011 99 10,800.96 10,800.96RESERVE 10 0.030 0.00010,800.96 0.030 †Amort .0300000
FIRST AMERICAN US TREASURY9016 99 36,051.52 36,051.52OWD TRUST & 0.010 0.00036,051.52 0.010 †Amort .0100000
STATE OF CALIFORNIA9001 99 30,272,827.39 29,932,365.19LAIF 0.365 0.00030,272,827.39 0.360Fair .3650000
San Diego County9007 99 56,628,962.31 55,304,000.00SD COUNTY 0.710 0.00056,628,962.31 0.700Fair .7100000
1.135 0.32698,696,016.33 98,750,887.79 96,560,186.80Report Total †
† = Duration can not be calculated on these investments due to incomplete Market price data.
Portfolio OTAY
NL! AP
Page 1
Data Updated: SET_ME8: 04/20/2022 16:51
Run Date: 04/20/2022 - 16:51 DU (PRF_DU) 7.1.1
Report Ver. 7.3.5
Month End
GASB 31 Compliance Detail
Sorted by Fund - Fund
March 1, 2022 - March 31, 2022
Investment #Maturity
Date
Beginning
Invested Value
Purchase
of Principal
Investment
ClassFundCUSIP
Adjustment in Value
Ending
Invested Value
Addition
to Principal
Redemption
of Principal
Amortization
Adjustment
Change in
Market Value
Fund: Treasury Fund
2391 994,975.85Fair Value 09/23/2025 -25,090.4599 969,885.403137EAEX3 0.00 0.00 0.00 0.00
2392 2,619,309.63Fair Value 09/23/2025 -66,051.5199 2,553,258.123137EAEX3 0.00 0.00 0.00 0.00
2394 1,908,160.00Fair Value 11/07/2025 -46,200.0099 1,861,960.003135G06G3 0.00 0.00 0.00 0.00
2393 1,997,200.00Fair Value 01/07/2025 -44,620.0099 1,952,580.003135G0X24 0.00 0.00 0.00 0.00
2396 0.00Fair Value 03/28/2024 -9,200.0099 1,990,800.003130ARE31 2,000,000.00 0.00 0.00 0.00
2395 1,975,780.00Fair Value 07/26/2024 -33,540.0099 1,942,240.003130AQL68 0.00 0.00 0.00 0.00
9003 2,950.00Amortized 0.0099 2,950.00PETTY CASH 0.00 0.00 0.00 0.00
9005 29,545.36Amortized 0.0099 29,545.36PAYROLL 0.00 0.00 0.00 0.00
9004 1,153,075.91Amortized 0.0099 1,573,412.58UNION OPERATING 0.00 663,083.64 242,746.97 0.00
9014 55,385.35Amortized 0.0099 39,210.66UBNA-FLEX ACCT 0.00 91.50 16,266.19 0.00
9001 32,389,668.38Fair Value -257,303.1999 29,932,365.19LAIF 0.00 3,800,000.00 6,000,000.00 0.00
9015 0.00Fair Value 0.0099 0.00LAIF 2018 0.00 0.00 0.00 0.00
9002 100.02Amortized 0.0099 100.02UNION MONEY 0.00 0.00 0.00 0.00
9007 56,344,000.00Fair Value -1,040,000.0099 55,304,000.00SD COUNTY POOL 0.00 0.00 0.00 0.00
9016 36,050.99Amortized 0.0099 36,051.52OWD TRUST & CUS 0.00 0.53 0.00 0.00
9010 4,286.21Amortized 0.0099 6,245.61RESERVE-10A WRB 0.00 1,959.40 0.00 0.00
9011 5,642.81Amortized 0.0099 10,800.96RESERVE 10 BABS 0.00 5,158.15 0.00 0.00
99,516,130.51Subtotal -1,522,005.15 98,205,405.422,000,000.00 4,470,293.22 6,259,013.16 0.00
99,516,130.51Total 98,205,405.42-1,522,005.152,000,000.00 4,470,293.22 6,259,013.16 0.00
Portfolio OTAY
NL! APData Updated: SET_ME8: 04/20/2022 16:51
Run Date: 04/20/2022 - 16:51 GD (PRF_GD) 7.1.1
Report Ver. 7.3.5
Month End
Interest Earnings
Sorted by Fund - Fund
March 1, 2022 - March 31, 2022
Yield on Beginning Book Value
Maturity
Date
Current
Rate
Ending
Par Value
EndingSecurity
TypeFund Book Value
Beginning
Book Value
Adjusted Interest Earnings
AccretionAmortization/EarningsAdjusted InterestAnnualized
YieldCUSIP Investment #
Interest
Earned
Fund: Treasury Fund
1,036,184.302391 1,045,000.00 0.375FAC 09/23/2025 326.56 211.24 537.800.61199 1,035,973.063137EAEX3
2,727,313.302392 2,751,000.00 0.375FAC 09/23/2025 859.69 567.57 1,427.260.61699 2,726,745.733137EAEX3
1,954,760.172394 2,000,000.00 0.500FAC 11/07/2025 833.33 1,047.22 1,880.551.13399 1,953,712.953135G06G3
2,033,418.142393 2,000,000.00 1.625FAC 01/07/2025 2,708.33 -1,006.57 1,701.760.98599 2,034,424.713135G0X24
2,000,000.002396 2,000,000.00 2.000MC1 03/28/2024 111.11 0.00 111.111.01499 0.003130ARE31
1,989,452.632395 2,000,000.00 1.080MC1 07/26/2024 1,800.00 378.95 2,178.951.29099 1,989,073.683130AQL68
1,573,412.589004 1,573,412.58 0.450PA1 690.90 0.00 690.900.70599 1,153,075.91UNION OPERATING
30,272,827.399001 30,272,827.39 0.365LA1 9,702.57 0.00 9,702.570.35299 32,472,827.39LAIF
56,628,962.319007 56,628,962.31 0.710LA3 34,148.04 0.00 34,148.040.71099 56,628,962.31SD COUNTY POOL
36,051.529016 36,051.52 0.010PA2 0.30 0.00 0.300.01099 36,050.99OWD TRUST & CUS
6,245.619010 6,245.61 0.030PA2 0.13 0.00 0.130.03699 4,286.21RESERVE-10A WRB
10,800.969011 10,800.96 0.030PA2 0.18 0.00 0.180.03899 5,642.81RESERVE 10 BABS
100,324,300.37Subtotal 100,269,428.91 0.616 52,379.551,198.4151,181.14100,040,775.75
100,324,300.37Total 100,269,428.91 0.616 52,379.551,198.4151,181.14100,040,775.75
Portfolio OTAY
NL! APData Updated: SET_ME8: 04/20/2022 16:51
Run Date: 04/20/2022 - 16:51 IE (PRF_IE) 7.2.0
Report Ver. 7.3.5
STAFF REPORT
TYPE MEETING:Regular Board MEETING DATE:May 11, 2022
SUBMITTED BY:Eid Fakhouri, Finance Manager,
Treasury & Accounting Services
W.O./G.F. NO: DIV. NO.
APPROVED BY:
APPROVED BY:
SUBJECT:
PURPOSE:
Joseph Beachem, Chief Financial Officer
Jose Martinez, General Manager
Accounts Payable Demand List
Attached is the list of demands for the Board's information.
FISCAL IMPACT:
SUMMARY FOR PERIOD 3/24/2022 - 4/27/2022 NET DEMANDS
CHECKS (2057571 - 2057762) $ 1,640,654.72
VOID CHECKS (2) ($ 826.15)
TOTAL CHECKS $ 1,639,828.57
WIRE TO:
BENEFITS COORDINATORS - DENTAL & COBRA CLAIMS (MAR 2022) $ 20,743.12
BENEFITS COORDINATORS - DENTAL BENEFITS ADMIN FEE (MAR 2022) $ 233.20
BENEFITS COORDINATORS - DENTAL BENEFITS ADMIN FEE FOR CLAIMS (MAR 2022) $ 1,389.79
CITY TREASURER - RECLAIMED WATER PURCH (TAKE OR PAY CY2021) $ 1,734,751.30
CITY TREASURER - RECLAIMED WATER PURCHASE (MAR 2022) $ 118,995.04
OTAY WATER DISTRICT - BI-WEEKLY PAYROLL DEDUCTION $ 623.00
OTAY WATER DISTRICT - BI-WEEKLY PAYROLL DEDUCTION $ 616.00
OTAY WATER DISTRICT - BI-WEEKLY PAYROLL DEDUCTION $ 616.00
PREFERRED BENEFIT INSURANCE - DENTAL & COBRA CLAIMS (FEB 2022) $ 14,440.00
PREFERRED BENEFIT INSURANCE - DENTAL BENEFITS ADMIN (MAR $ 967.48
PUBLIC EMPLOYEES RET SYSTEM - BI-WEEKLY PERS CONTRIBUTION $ 111,563.75
PUBLIC EMPLOYEES RET SYSTEM - BI-WEEKLY PERS CONTRIBUTION $ 109,879.63
SAN DIEGO COUNTY WATER AUTH - CAPACITY FEES COLLECTED (1/1/22-3/31/22) $ 388,865.00
SAN DIEGO COUNTY WATER AUTH - WATER DELIVERIES & CHARGES (FEB 2022) $ 4,106,988.19
SPECIAL DISTRICT RISK - EMPLOYEE MEDICAL BENEFITS (0$<) $ 362,888.57
STATE OF CALIFORNIA - CA SALES USE TAX (1ST QTR 2022) $ 3,689.00
UNION BANK - BI-WEEKLY PAYROLL TAXES $ 165,389.25
UNION BANK - BI-WEEKLY PAYROLL TAXES $ 164,331.35
VOYA FINANCIAL - BI-WEEKLY 401A & 457 PLAN $ 55,675.06
VOYA FINANCIAL - BI-WEEKLY 401A & 457 PLAN $ 36,694.03
TOTAL CASH DISBURSEMENTS $ 9,039,167.33
RECOMMENDED ACTION:
That the Board received the attached list of demands.
Jb/Attachment
Check Total
4,245.50
18,000.00
451.00 451.00
2057608 04/06/22 03492 AQUA-METRIC SALES COMPANY 0087350 03/15/22 INVENTORY 57,837.25
SURGE TANK INSPECTION 7,136.00 7,136.00
2057726 04/27/22 18121 APPLUS RTD USA INC US6-149892-1 01/18/22 SURGE TANK INSPECTION
2057684 04/20/22 18121 APPLUS RTD USA INC US6-149892 01/18/22
1,842.34
2057573 03/30/22 21205 ANTON'S SERVICE INC Ref002658082 03/28/22 UB Refund Cst #0000276289 1,456.54 1,456.54
317.80 317.80
2057572 03/30/22 21204 ANTON'S SERVICE INC Ref002658081 03/28/22 UB Refund Cst #0000276288 1,842.34
UB Refund Cst #0000268437 12.45 12.45
2057607 04/06/22 08967 ANTHEM EAP 448945752089 03/28/22 EMPLOYEE ASSISTANCE PROGRAM (CY2022)
2057725 04/27/22 21246 ANGELA SCHULTZ-MESSENGER Ref002661291 04/25/22
CM202216 03/14/22 CMIS (1/1/22-2/28/22)840.00
CM202211 03/14/22 CMIS (1/1/22-1/31/22)330.00
CM202214 03/14/22 CMIS (2/1/22-2/28/22)2,310.00
CM202215 03/14/22 CMIS (2/1/22-2/28/22)990.00
CM202212 03/14/22 CMIS (1/1/22-2/28/22)4,950.00
CM202210 03/14/22 CMIS (1/1/22-2/28/22)2,475.00
7,249.97 7,249.97
2057606 04/06/22 14462 ALYSON CONSULTING CM202213 03/14/22 CMIS (1/1/22-2/28/22)6,105.00
UB Refund Cst #0000268638 14.91 14.91
2057683 04/20/22 14256 ALLIANT INSURANCE SERVICES INC 1696632 04/03/22 INSURANCE CONSULTING
2057724 04/27/22 21247 ALEJANDRO ALBA Ref002661292 04/25/22
9800840917 04/08/22 AS-NEEDED AQUA AMMONIA FY22 379.50
9800840918 04/08/22 AS-NEEDED AQUA AMMONIA FY22 251.50
9800840914 04/08/22 AS-NEEDED AQUA AMMONIA FY22 491.50
9800840915 04/08/22 AS-NEEDED AQUA AMMONIA FY22 487.50
AS-NEEDED AQUA AMMONIA FY22 1,354.50
9800853719 04/08/22 AS-NEEDED AQUA AMMONIA FY22 1,281.00
2057682 04/20/22 07732 AIRGAS SPECIALTY PRODUCTS INC 9800840916 04/08/22
31,105.14
2057605 04/06/22 21029 AHEAD INC DBA KOVARUS LLC BD0039917 03/17/22 SCADA HARDWARE 69,299.08 69,299.08
750.00 750.00
2057723 04/27/22 13901 ADVANCED INDUSTRIAL SVCS INC 101312022 02/07/22 458-1 RES INT/EXT COATING (JAN 2022)31,105.14
INTERNET CIRCUIT SERVICES FY20-22 1,003.27 1,003.27
2057681 04/20/22 17989 ADS CORP 22446.22-0322 03/26/22 SEWER FLOW MONITORING FY22
2057680 04/20/22 18122 ACC BUSINESS 220725003 03/27/22
569.68
2057679 04/20/22 08488 ABLEFORCE INC 10938 04/18/22 SHAREPOINT & INTRANET SUPPORT SVCS 525.00 525.00
Description Amount
2057571 03/30/22 15416 24 HOUR ELEVATOR INC 115896 02/01/22 ELEVATOR GENERAL MAINTENANCE 569.68
CHECK REGISTER
Otay Water District
Date Range: 3/30/2022 - 4/27/2022
Check #Date Vendor Vendor Name Invoice Inv. Date
Page 1 of 9
60,091.64
37,566.00
1,896.00
22,986.32
623.15
DATA SERVICES 623.15 623.15
2057690 04/20/22 15049 CORELOGIC SOLUTIONS LLC 82127345 03/31/22 DATA SVC - METROSCAN ONLINE SERV
2057576 03/30/22 15049 CORELOGIC SOLUTIONS LLC 82123507 02/28/22
Q420759 03/14/22 INVENTORY 5,872.38
Q464085 03/16/22 INVENTORY 3,178.63
124.99
2057615 04/06/22 18331 CORE & MAIN LP Q045560 03/14/22 INVENTORY 13,935.31
231.08 231.08
2057689 04/20/22 18331 CORE & MAIN LP Q471567 03/25/22 INVENTORY 124.99
EXPENSE REIMBURSEMENT 247.00 247.00
2057731 04/27/22 08406 COBURN-BOYD, LISA 041022041322-1 04/13/22 MILEAGE REIMBURSEMENT
25370 03/31/22 BACTERIOLOGICAL TESTING (3/17/22)126.00
2057614 04/06/22 08406 COBURN-BOYD, LISA 041022041322 04/04/22
25371 03/31/22 BACTERIOLOGICAL TESTING (3/21/22)138.00
25372 03/31/22 BACTERIOLOGICAL TESTING (3/21/22)138.00
25368 03/31/22 BACTERIOLOGICAL TESTING (3/10/22)216.00
25369 03/31/22 BACTERIOLOGICAL TESTING (3/17/22)162.00
25367 03/31/22 BACTERIOLOGICAL TESTING (3/3/22)252.00
25366 03/31/22 BACTERIOLOGICAL TESTING (3/2/22)216.00
35.79 35.79
2057688 04/20/22 04119 CLARKSON LAB & SUPPLY INC 25365 03/31/22 BACTERIOLOGICAL TESTING (2/28/22-3/1/22)648.00
870-1 RES COVER EVAL (MAR 2022)7,512.50 7,512.50
2057575 03/30/22 21196 CHRISTOPHER SAMSON Ref002658073 03/28/22 UB Refund Cst #0000267617
2057730 04/27/22 15177 CAROLLO ENGINEERS INC FB21425 04/05/22
870-1 RES COVER EVAL (11/1/21-2/28/22)22,249.50
FB20916 03/15/22 DISINFECTION SYSTEM IMPROVE (FEB 2022)15,316.50
2057613 04/06/22 15177 CAROLLO ENGINEERS INC FB20897 03/10/22
6,930.00
2057687 04/20/22 20410 CAPITAL INDUSTRIAL 703292022 03/29/22 850-1 & 1200-1 RES PROJECT (MAR 2022)66,412.24 66,412.24
1,550.00 1,550.00
2057612 04/06/22 20374 CALBURTON INC CAL734 03/09/22 UTILITY LOCATING SERVICES (FEB 2022)6,930.00
ELECTRICAL DESIGN (MAR 2022)718.00 718.00
2057574 03/30/22 14112 BSE ENGINEERING INC 754101718 02/28/22 ELECTRICAL DESIGN (FEB 2022)
2057729 04/27/22 14112 BSE ENGINEERING INC 754101719 03/31/22
108.46
2057611 04/06/22 08156 BROWNSTEIN HYATT FARBER 882940 03/24/22 LEGISLATIVE ADVOCACY CONSULTING SERV 3,362.00 3,362.00
265,911.45 265,911.45
2057728 04/27/22 21253 BENJAMIN PEDROSO 3108042622 04/26/22 CUSTOMER REFUND 108.46
JANITORIAL SERVICES CY22-23 8,409.90 8,409.90
2057686 04/20/22 16509 BALDWIN & SONS LLC 083021R2084 08/30/21 REIMBURSEMENT/SANTA VICTORIA
2057685 04/20/22 20125 AZTEC LANDSCAPING INC J1091 03/31/22
3,461.70
2057727 04/27/22 21250 ATKINSON CLARK JOINT VENTURE Ref002661295 04/25/22 UB Refund Cst #0000275660 777.39 777.39
87,319.77 87,319.77
2057610 04/06/22 07785 AT&T 000017901995 03/12/22 TELEPHONE SERVICES (2/12/2022 - 3/11/2022)3,461.70
PROF SERV (FEB 2022)78,013.35 78,013.35
2057650 04/13/22 20199 ASSOC OF CA WATER AGENCIES Member#Z010 040422 04/04/22 FY2022 WORKERS' COMP PROGRAM (QTR 3)
0087215 03/10/22 OMNI 2" C2 TOP PLATE 2,254.39
2057609 04/06/22 17264 ARTIANO SHINOFF ABED 305822 03/16/22
Page 2 of 9
1,163.90
2,808.40
1,196.00
5,382.19
1,384.3216519800703/20/22 VISION BENEFITS (APR 2022 COBRA)59.63
2,831.84
2057580 03/30/22 20511 EYEMED (FIDELITY)165197332 03/20/22 VISION BENEFITS (APR 2022 EMP)1,324.69
80.00 80.00
2057620 04/06/22 20794 ENTISYS 360 177949 03/16/22 MS SOFTWARE MAINTENANCE RENEWAL 2,831.84
RECYCLED WASTE SERVICE FY22 149.69 149.69
2057735 04/27/22 21252 ELVA GUNDERSON 3938042622 04/26/22 CUSTOMER REFUND
2057619 04/06/22 02447 EDCO DISPOSAL CORPORATION 5458 033122 03/31/22
7,900.00
2057693 04/20/22 05134 DYCHITAN, MARISSA 042022051722 04/06/22 EXPENSE REIMBURSEMENT 175.00 175.00
164.21 164.21
2057618 04/06/22 18983 DRYLET LLC 3069 03/15/22 DRYLET BIOAUGMENTATION 7,900.00
UB Refund Cst #0000121244 50.00 50.00
2057617 04/06/22 21100 DIVISION OF EMPLOYMENT 2443033122 03/31/22 UNEMPLOYMENT INSURANCE (1ST QTR 2022)
04/11/22 UB Refund Cst #0000242144 107.96 107.96
2057579 03/30/22 21189 DIANA GONZALES-PARRA Ref002658065 03/28/22
5,367.10
2022-0353 03/11/22 CL2 GAS PM 15.09
2057654 04/13/22 21217 DENISE ROBERTS Ref002658216
ACUTEC 35 & FORCE FLOW 2,121.10 2,121.10
2057616 04/06/22 11797 D&H WATER SYSTEMS INC 2022-0352 03/11/22 ACUTEC 35 & FORCE FLOW
2057653 04/13/22 11797 D&H WATER SYSTEMS INC 2022-0294 03/01/22
540.61
2057692 04/20/22 11797 D&H WATER SYSTEMS INC 2022-0459 03/29/22 AMMONIA SENSORS & INJECTORS 7,874.49 7,874.49
266.07 266.07
2057578 03/30/22 21195 CR TONATICO INVESTMENT LLC Ref002658071 03/28/22 UB Refund Cst #0000260965 540.61
UB Refund Cst #0000243099 81.89 81.89
2057734 04/27/22 21242 CR LUMINA GROUP LLC Ref002661287 04/25/22 UB Refund Cst #0000260963
045442002RI 03/24/22 PERMIT FEES # 04544 (5/1/2022 - 5/1/2023)598.00
2057577 03/30/22 21191 CR LUMINA GROUP LLC Ref002658067 03/28/22
594.00 594.00
2057652 04/13/22 02122 COUNTY OF SAN DIEGO 047452002RI 03/23/22 PERMIT FEES # 04745 (5/1/2022 -5/1/2023)598.00
DEVELOPER PLAN CHECK (APR 2022)2,295.00 2,295.00
2057733 04/27/22 00184 COUNTY OF SAN DIEGO 2139031722 04/21/22 UPFP PERMIT RENEWAL (5/1/2022-5/1/2023)
2057732 04/27/22 00184 COUNTY OF SAN DIEGO E63643042022 04/21/22
193E633790322 04/04/22 DEVELOPER INSPECTION (MAR 2022)76.50
193E636290322 04/04/22 DEVELOPER INSPECTION (MAR 2022)42.50
193E633970322 04/04/22 DEVELOPER INSPECTION (MAR 2022)195.50
193E616820322 04/04/22 DEVELOPER INSPECTION (MAR 2022)76.50
193E636240322 04/04/22 DEVELOPER INSPECTION (MAR 2022)382.50
193E636230322 04/04/22 DEVELOPER INSPECTION (MAR 2022)382.50
SHUT DOWN TEST (MAR 2022)918.00
193E634640322 04/04/22 DEVELOPER INSPECTION (MAR 2022)734.40
03/09/22 EXCAVATION PERMITS 5,052.20 5,052.20
2057691 04/20/22 00184 COUNTY OF SAN DIEGO 193E602090322 04/04/22
623.15
82126635 03/31/22 DATA SVC - REALQUEST PROPERTY DATA 540.75
2057651 04/13/22 00099 COUNTY OF SAN DIEGO DPWMWD0222
2057690 04/20/22 15049 CORELOGIC SOLUTIONS LLC 82127345 03/31/22 DATA SVC - METROSCAN ONLINE SERV
Page 3 of 9
10,535.85
18,791.26
6,354.02
157.55
217.17
129.16
7,268.92 7,268.92
2057739 04/27/22 21251 GUANG MA 9347042622 04/26/22 CUSTOMER REFUND 129.16
GEOTECHNICAL SERVICES (2/1/22-3/13/22)970.00 970.00
2057698 04/20/22 03537 GHA TECHNOLOGIES INC 101204418 03/30/22 CRADLEPOINT NETCLOUD LICENSE RENEWAL
2057659 04/13/22 18333 GEOCON INCORPORATED 122020190 03/21/22
767.40
2057658 04/13/22 21165 FRANCHISE TAX BOARD Ben2658256 04/14/22 BI-WEEKLY PAYROLL DEDUCTION 332.57 332.57
250.00 250.00
2057584 03/30/22 21165 FRANCHISE TAX BOARD Ben2658107 03/31/22 BI-WEEKLY PAYROLL DEDUCTION 767.40
BI WEEKLY PAYROLL DEDUCTION 250.00 250.00
2057738 04/27/22 21053 FRANCHISE TAX BOARD Ben2661329 04/28/22 BI WEEKLY PAYROLL DEDUCTION
2057657 04/13/22 21053 FRANCHISE TAX BOARD Ben2658254 04/14/22
25.00
2057583 03/30/22 21053 FRANCHISE TAX BOARD Ben2658105 03/31/22 BI WEEKLY PAYROLL DEDUCTION 250.00 250.00
25.00 25.00
2057737 04/27/22 20481 FRANCHISE TAX BOARD Ben2661331 04/28/22 BI-WEEKLY PAYROLL DEDUCTION 25.00
BI-WEEKLY PAYROLL DEDUCTION 25.00 25.00
2057582 03/30/22 20481 FRANCHISE TAX BOARD Ben2658109 03/31/22 BI-WEEKLY PAYROLL DEDUCTION
2057656 04/13/22 20481 FRANCHISE TAX BOARD Ben2658258 04/14/22
FLEET WASH SERVICES FY 22 190.91
2486710 04/01/22 FLEET WASH SERVICES FY 22 26.26
2473948 03/18/22 FLEET WASH SERVICES FY 22 26.26
2057697 04/20/22 11962 FLEETWASH INC 2481007 03/25/22
1,764.62
2057622 04/06/22 11962 FLEETWASH INC 2465833 03/11/22 FLEET WASH SERVICES FY 22 131.29
1,069.47 1,069.47
2057655 04/13/22 21218 FJ WILLERT CONTRACTING CO Ref002658217 04/11/22 UB Refund Cst #0000248829 1,764.62
DOCUMENT SERVICE (MONTHLY)99.00 99.00
2057581 03/30/22 21203 FJ WILLERT CONSTRUCTION Ref002658080 03/28/22 UB Refund Cst #0000275014
2057696 04/20/22 17888 FIRST AMERICAN DATA TREE LLC 9003400322 03/31/22
INVENTORY 5,262.51
0794513 04/07/22 INVENTORY 1,091.51
0783733-1 03/15/22 INVENTORY 542.65
2057736 04/27/22 03546 FERGUSON WATERWORKS # 1083 0794417-1 04/05/22
0790039-1 03/14/22 INVENTORY 2,154.09
0790522-2 03/16/22 INVENTORY 1,718.18
0791890 03/16/22 INVENTORY 2,994.59
0793737 03/17/22 METER BOX LIDS 2,876.93
INVENTORY 5,450.00
0790522-1 03/15/22 INVENTORY 3,054.82
2057621 04/06/22 03546 FERGUSON WATERWORKS # 1083 0793382 03/16/22
4,736.26
0794046 03/30/22 INVENTORY 3,350.26
0790522-3 03/30/22 INVENTORY 2,449.33
EXPENSE REIMBURSEMENT 213.50 213.50
2057695 04/20/22 03546 FERGUSON WATERWORKS # 1083 0794417 03/30/22 INVENTORY
2057694 04/20/22 18923 FAKHOURI, EID 040922 04/09/22
Page 4 of 9
4,160.13
4,292.57
106.78
22,068.26
UB Refund Cst #0000260446 39.79 39.79205774204/27/22 21241 JAMIL RESSAN Ref002661286 04/25/22
24.33
2057587 03/30/22 21187 JAMES WEIPERT Ref002658063 03/28/22 UB Refund Cst #0000018934 46.11 46.11
2,034.00 2,034.00
2057662 04/13/22 21210 JAMES ALBRITTON Ref002658209 04/11/22 UB Refund Cst #0000008537 24.33
SCRUBBER FLOAT SWITCH 443.93 443.93
2057703 04/20/22 20752 IWG TOWERS ASSETS II LLC 409314240 04/01/22 ANTENNA SUBLEASE FY22
2057626 04/06/22 15368 INTEGRITY MUNICIPAL SYSTEMS 11015 03/10/22
210536 04/01/22 BILL PROCESSING SERVICES FY22 2,719.40
210579 04/04/22 BILL PROCESSING SERVICES FY22 347.72
BILL PROCESSING SERVICES FY22 13,952.38
210157 03/31/22 BILL PROCESSING SERVICES FY22 5,048.76
2057702 04/20/22 08969 INFOSEND INC 210158 03/31/22
168.28
2057586 03/30/22 21153 INCOME PROPERTY ADVISORS Ref002658072 03/28/22 UB Refund Cst #0000267274 66.95 66.95
1,510.12 1,510.12
2057625 04/06/22 13068 HOMETEAM PROPERTY MANAGEMENT 3513040522 04/05/22 CUSTOMER REFUND 168.28
UB Refund Cst #0000239104 337.81 337.81
2057585 03/30/22 21193 HOMEFED VILLAGE 8 LLC Ref002658069 03/28/22 UB Refund Cst #0000250626
5428341222 04/12/22 WATER USAGE (2/8/2022-4/7/2022)53.39
2057661 04/13/22 21216 HENKELS & MCCOY INC Ref002658215 04/11/22
100.00 100.00
2057741 04/27/22 00062 HELIX WATER DISTRICT 4330041222 04/12/22 WATER USAGE (2/5/2022-4/7/2022)53.39
ASSET MANAGEMENT SVCS (FEB 2022)2,291.25 2,291.25
2057660 04/13/22 21215 HEIDI BARTO Ref002658214 04/11/22 UB Refund Cst #0000232547
805807 03/30/22 AS-NEEDED SODIUM HYPOCHLORITE FY22 127.57
2057701 04/20/22 18436 HAZEN AND SAWYER DPC 200940056 03/25/22
804659 03/24/22 AS-NEEDED SODIUM HYPOCHLORITE FY22 342.63
805805 03/30/22 AS-NEEDED SODIUM HYPOCHLORITE FY22 182.25
805804 03/30/22 AS-NEEDED SODIUM HYPOCHLORITE FY22 437.40
804436 03/23/22 AS-NEEDED SODIUM HYPOCHLORITE FY22 388.80
AS-NEEDED SODIUM HYPOCHLORITE FY22 2,166.33
804660 03/24/22 AS-NEEDED SODIUM HYPOCHLORITE FY22 647.59
2057700 04/20/22 19978 HASA INC.805342 03/28/22
802773 03/14/22 AS-NEEDED SODIUM HYPOCHLORITE FY22 747.22
802172 03/09/22 AS-NEEDED SODIUM HYPOCHLORITE FY22 102.06
803797 03/21/22 AS-NEEDED SODIUM HYPOCHLORITE FY22 1,111.72
803317 03/17/22 AS-NEEDED SODIUM HYPOCHLORITE FY22 783.67
109.45 109.45
2057624 04/06/22 19978 HASA INC.803316 03/17/22 AS-NEEDED SODIUM HYPOCHLORITE FY22 1,415.46
FY22 MONOCHLORAMINE ANALYZER SUPP 728.28 728.28
2057740 04/27/22 21238 HAIFA KARCHO Ref002661282 04/25/22 UB Refund Cst #0000185907
2057699 04/20/22 00174 HACH COMPANY 12943864 03/22/22
129.16
2057623 04/06/22 00174 HACH COMPANY 12913963 03/03/22 FY22 MONOCHLORAMINE ANALYZER SUPP 3,310.87 3,310.87
2057739 04/27/22 21251 GUANG MA 9347042622 04/26/22 CUSTOMER REFUND 129.16
Page 5 of 9
4,477.08
7,327.59
17,612.50 17,612.50
UB Refund Cst #0000266821 147.32 147.32
2057631 04/06/22 18332 NV5 INC 258986 03/11/22 ENGINEERING DESIGN (JAN 2022)
2057668 04/13/22 21219 NOZAD SHABA Ref002658218 04/11/22
869.01
2057630 04/06/22 20996 NORTH CAROLINA DEPT OF REVENUE 601397030 03/31/22 WITHHOLDING TAX 1ST QTR 2022 752.00 752.00
9,689.00 9,689.00
2057667 04/13/22 21222 NORMAN GHAZAL Ref002658221 04/11/22 UB Refund Cst #0000275798 869.01
PLAN CHECK SERVICES (FEB 2022)7,134.00 7,134.00
2057708 04/20/22 17261 NATURESCAPE SERVICES 5195 03/31/22 LANDSCAPE MAINTENANCE SERVICES FY22
2057707 04/20/22 19824 MURRAYSMITH INC 21320108 03/24/22
15,913.32
2057594 03/30/22 16613 MISSION RESOURCE CONSERVATION 433 03/16/22 OUTSIDE SERVICES - HWUE 225.00 225.00
385.18 385.18
2057629 04/06/22 01824 MERKEL & ASSOCIATES INC 22030802 03/08/22 SMA HABITAT MANAGEMENT (FEB 2022)15,913.32
EXPENSE REIMBURSEMENT 253.09 253.09
2057706 04/20/22 03745 MEDEROS, CHARLES 041122041422 04/19/22 EXPENSE REIMBURSEMENT
2057593 03/30/22 03745 MEDEROS, CHARLES 032322032422 03/24/22
120.00
2057666 04/13/22 21213 MAZIN KAJJY Ref002658212 04/11/22 UB Refund Cst #0000141108 119.90 119.90
301.64 301.64
2057722 04/27/22 21192 MARUIS JEFFERSON Ref002661284 04/25/22 UB Refund Cst #0000249119 120.00
EXPENSE REIMBURSEMENT 212.20 212.20
2057592 03/30/22 21192 MARUIS JEFFERSON Ref002658068 03/28/22 UB Refund Cst #0000249119
2057591 03/30/22 15599 MARTINEZ, JOSE 121321031622 03/16/22
26.53
2057746 04/27/22 21243 LUIS HARO Ref002661288 04/25/22 UB Refund Cst #0000265760 99.31 99.31
18,630.89 18,630.89
2057665 04/13/22 21212 LUCINA FIRMAN Ref002658211 04/11/22 UB Refund Cst #0000126832 26.53
EMERGENCY PAVING SERVICES FY22 29,109.14 29,109.14
2057745 04/27/22 02823 KOMAX SYSTEMS INC 00039851 02/08/22 WAFER MIXER
2057744 04/27/22 05840 KIRK PAVING INC 21-172-6 03/16/22
AS-NEEDED PAVING SERVICES FY22 5,581.53
21-115-318 03/18/22 AS-NEEDED PAVING SERVICES FY22 1,746.06
2057628 04/06/22 05840 KIRK PAVING INC 21-115-317 03/17/22
13,684.42
2057590 03/30/22 05840 KIRK PAVING INC 21-172-4-R 11/18/21 RETAINAGE RELEASE 4,809.89 4,809.89
4,113.00 4,113.00
2057664 04/13/22 05840 KIRK PAVING INC 21-172-5 03/17/22 EMERGENCY PAVING SERVICES FY22 13,684.42
IN-PLANT INSPECTION SERVICES (MAR 2022)2,898.08 2,898.08
2057705 04/20/22 05840 KIRK PAVING INC 21-115-331 03/31/22 AS-NEEDED PAVING SERVICES FY22
2057704 04/20/22 20835 KENNY CONSULTING SERV INC KCS0724322 04/04/22
53.34
2057743 04/27/22 10089 KENNEDY, ROBERT 041022041422 04/14/22 EXPENSE REIMBURSEMENT 264.02 264.02
53.07 53.07
2057589 03/30/22 21198 KANSAS WILLIAMS Ref002658075 03/28/22 UB Refund Cst #0000268190 53.34
520 RESERVOIR STATIC MIXER INSTALL PROJ 12,218.00 12,218.00
2057588 03/30/22 21202 JORDIN GRAVES Ref002658079 03/28/22 UB Refund Cst #0000274222
881849 03/23/22 CHLORINE GAS 7,477.08
2057627 04/06/22 20989 JENNETTE COMPANY INC 203152022 03/15/22
2057663 04/13/22 10563 JCI JONES CHEMICALS INC 881864 CONTAINER RETURN -3,000.0003/23/22
Page 6 of 9
4,957.00
29,632.96
60.22
50,317.50 50,317.50
2057674 04/13/22 21211 RICHARD SILVAS Ref002658210 04/11/22 UB Refund Cst #0000088492 60.22
UB Refund Cst #0000242335 1,671.36 1,671.36
2057712 04/20/22 02923 RICHARD BRADY & ASSOCIATES 2202124 03/28/22 DESIGN JAMUL PS (FEB 2022)
2057753 04/27/22 21239 REYLENN CONSTRUCTION COMPANY Ref002661283 04/25/22
781.00
2057598 03/30/22 21199 REYLENN CONSTRUCTION COMPANY Ref002658076 03/28/22 UB Refund Cst #0000272338 1,541.09 1,541.09
16,800.00 16,800.00
2057711 04/20/22 21186 RENE TREVINO 9110032322 03/23/22 CUSTOMER REFUND 781.00
UB Refund Cst #0000155942 569.77 569.77
2057752 04/27/22 11969 RELIANCE SAFETY CONSULTANT INC 3629 03/30/22 SAFETY TRAINING
2057597 03/30/22 21190 RAYMOND HENDERSON Ref002658066 03/28/22
93.25
2057673 04/13/22 21214 RANDY ALEXANDER Ref002658213 04/11/22 UB Refund Cst #0000225749 109.08 109.08
6,042.93 6,042.93
2057637 04/06/22 18908 RALSTON TEAM PROPERTIES 3734040522 04/05/22 CUSTOMER REFUND 93.25
PUMP EFFICIENCY TESTING FY22 5,700.00 5,700.00
2057636 04/06/22 19883 R& B AUTOMATION INC 10148892 03/18/22 980-2 PUMP #3 REPAIRS
2057710 04/20/22 01409 PUMP CHECK 8826 02/23/22
1,235.50
2057709 04/20/22 16029 POTABLE DIVERS INC 22017 03/31/22 FY22 FLOATING COVER INSPECTIONS 7,000.00 7,000.00
107.81 107.81
2057751 04/27/22 06419 PLANT SOUP INC 1372 03/25/22 OUTSIDE SERVICES - PROFESSIONAL WRITING 1,235.50
UB Refund Cst #0000251725 38.96 38.96
2057750 04/27/22 21237 PATSY GOFKOWSKI Ref002661281 04/25/22 UB Refund Cst #0000081685
2057596 03/30/22 21194 PATROCINIO JR EGARAN Ref002658070 03/28/22
11,204.10
2057749 04/27/22 21249 PARAMOUNT PROP ADVISORS INC Ref002661294 04/25/22 UB Refund Cst #0000275242 144.46 144.46
274.50 274.50
2057635 04/06/22 18454 PAMCO MACHINE WORKS INC I-43050 03/08/22 REBUILD RIGHT ANGLE DRIVE #5 927-1 RPS 11,204.10
INVENTORY 247.39 247.39
2057634 04/06/22 19310 PALM LAUNDRY INC 131 04/01/22 TOWEL LAUNDRY SERVICE FY22
S100435996004 02/28/22 GATE VALVES 1,729.06
2057633 04/06/22 01002 PACIFIC PIPELINE SUPPLY INC S100437654.001 03/18/22
S100435996003 02/17/22 GATE VALVES 8,539.37
S10043599605 03/04/22 GATE VALVES 5,186.09
32.05 32.05
2057672 04/13/22 01002 PACIFIC PIPELINE SUPPLY INC S100435996001 02/17/22 GATE VALVES 14,178.44
UB Refund Cst #0000272959 51.81 51.81
2057671 04/13/22 21221 PACIFIC COAST COMMUNITIES Ref002658220 04/11/22 UB Refund Cst #0000273077
2057595 03/30/22 21200 PACIFIC COAST COMMUNITIES Ref002658077 03/28/22
10147 03/04/22 SITE TESTING 836.00
10166 04/21/22 LIGHTING & ELECTRICAL INSTALL/MAINT 286.00
144.00 144.00
2057748 04/27/22 19636 OT ELECTRIC 10160 03/18/22 WIRING, BLOCK HEATERS 870-2 PS 3,835.00
IN-PLANT INSPECTION SERV (3/7/22-4/2/22)13,004.00 13,004.00
2057670 04/13/22 19636 OT ELECTRIC 10161 03/04/22 BALLAST REPLACEMENT
2057747 04/27/22 16834 ON-SITE TECHNICAL SVCS INC 10576 04/05/22
137.00
2057669 04/13/22 21220 OLTMANS CONSTRUCTION Ref002658219 04/11/22 UB Refund Cst #0000272722 1,641.06 1,641.06
2057632 04/06/22 03215 O'DONNELL, MICHAEL 040522 04/05/22 EXPENSE REIMBURSEMENT 137.00
Page 7 of 9
195.79
84,520.39
842.88
140,875.31
46,178.75
12,000.00 12,000.00
COMMUNICATIONS CONSULTING SERVICES 5,000.00 5,000.00
2057716 04/20/22 20665 THE VERTEX COMPANIES INC 0168815 03/29/22 ECONOMIC OUTLOOK STUDY
2057715 04/20/22 18376 SVPR COMMUNICATIONS LLC 1495 03/31/22
15,937.81
713112 03/28/22 RED DYE DIESEL FUEL 15,329.30
413111 04/01/22 UNLEADED & DIESEL FUEL 14,911.64
LIFE INSURANCE AND STD/LTD (MAR 2022)11,269.08 11,269.08
2057714 04/20/22 10339 SUPREME OIL COMPANY 413006 04/01/22 UNLEADED & DIESEL FUEL
2057643 04/06/22 15974 SUN LIFE FINANCIAL 3816603012022 03/01/22
553.85
2057758 04/27/22 01460 STATE WATER RESOURCES SW-0240790 04/06/22 ANNUAL PERMIT FEE (04/01/22 - 03/31/23)1,738.00 1,738.00
553.85 553.85
2057757 04/27/22 21115 SONIA RIVAS Ben2661327 04/28/22 BI-WEEKLY PAYROLL DEDUCTION 553.85
BI-WEEKLY PAYROLL DEDUCTION 553.85 553.85
2057677 04/13/22 21115 SONIA RIVAS Ben2658252 04/14/22 BI-WEEKLY PAYROLL DEDUCTION
2057601 03/30/22 21115 SONIA RIVAS Ben2658103 03/31/22
215.00
2057642 04/06/22 14785 SEW-EURODRIVE INC 8701850039 03/14/22 REPAIR LARGE DRUM SCREEN GEAR DRIVE 1,351.44 1,351.44
103.42 103.42
2057641 04/06/22 19603 SECURITAS SECURITY SVC USA INC W7020031 03/31/22 ON-DEMAND SECURITY RESPONSE 215.00
UTILITY EXPENSES (MONTHLY)42,878.02 42,878.02
2057756 04/27/22 00121 SAN DIEGO GAS & ELECTRIC 041522 04/15/22 UTILITY EXPENSES (MONTHLY)
032922A 04/05/22 UTILITY EXPENSES (MONTHLY)34.11
2057600 03/30/22 00121 SAN DIEGO GAS & ELECTRIC 032422 03/24/22
032922 03/29/22 UTILITY EXPENSES (MONTHLY)810.35
032822 03/28/22 UTILITY EXPENSES (MONTHLY)98.70
UTILITY EXPENSES (MONTHLY)83,379.44
033122A 03/31/22 UTILITY EXPENSES (MONTHLY)56,552.71
2057640 04/06/22 00121 SAN DIEGO GAS & ELECTRIC 033122 03/31/22
04/12/22 UTILITY EXPENSES (MONTHLY)809.95
041322 04/03/22 UTILITY EXPENSES (MONTHLY)32.93
84,485.08
040522 04/05/22 UTILITY EXPENSES (MONTHLY)35.31
2057713 04/20/22 00121 SAN DIEGO GAS & ELECTRIC 041222
SOCAL WATERSMART HEW HET WBIC 600.00 600.00
2057676 04/13/22 00121 SAN DIEGO GAS & ELECTRIC 040722 04/07/22 UTILITY EXPENSES (MONTHLY)
2057639 04/06/22 00003 SAN DIEGO COUNTY WATER AUTH 2263 01/12/22
45.70
2057638 04/06/22 02586 SAN DIEGO COUNTY ASSESSOR 202200238 04/01/22 ASSESSOR DATA (MONTHLY)125.00 125.00
155.64 155.64
2057755 04/27/22 21248 SALOMON MAYA Ref002661293 04/25/22 UB Refund Cst #0000274690 45.70
UB Refund Cst #0000267098 46.54 46.54
2057599 03/30/22 21188 ROGER CADDELL Ref002658064 03/28/22 UB Refund Cst #0000050795
030122033122 03/31/22 MILEAGE REIMBURSEMENT (MAR 2022)69.03
2057754 04/27/22 21245 ROBERT HERNANDEZ Ref002661290 04/25/22
60.22
2057675 04/13/22 04542 ROBAK, MARK 30122033122 03/31/22 EXPENSE REIMBURSEMENT (MAR 2022)126.76
2057674 04/13/22 21211 RICHARD SILVAS Ref002658210 04/11/22 UB Refund Cst #0000088492 60.22
Page 8 of 9
906.92
754.04
9,127.00
5,480.00
6,576.00
13,267.50
55.02
Amount Pd Total:1,640,654.72
Check Grand Total:1,640,654.72192 Checks
10,584.42 10,584.42
2057604 03/30/22 21197 ZACHERY HUCKABY Ref002658074 03/28/22 UB Refund Cst #0000267633 55.02
EMPLOYEE BENEFITS 847.50 847.50
2057649 04/06/22 14857 XYLEM/YSI INCORPORATED 923392 03/09/22 NITRATE PROBE SENSOR REPLACEMENTS
156720 03/31/22 ENGINEERING DESIGN SERVICES (MAR 2022)210.00
2057678 04/13/22 08023 WORKTERRA 0102555 03/31/22
203.01
2057762 04/27/22 19866 WOOD RODGERS INC 156752 03/31/22 HYDRAULIC MODELING (MAR 2022)13,057.50
26.81 26.81
2057761 04/27/22 21236 WILLIAM LITTLE Ref002661280 04/25/22 UB Refund Cst #0000074131 203.01
AS-NEEDED BEE REMOVAL 125.00 125.00
2057648 04/06/22 21208 WIDAD SEMAAN 3681040522 04/05/22 CUSTOMER REFUND
2057647 04/06/22 01343 WE GOT YA PEST CONTROL INC 51709 03/17/22
TEMPORARY EMPLOYEE SERVICES FY22 3,288.00
3150 03/21/22 TEMPORARY EMPLOYEE SERVICES FY22 3,288.00
3178 04/04/22 TEMPORARY EMPLOYEE SERVICES FY22 2,192.00
2057646 04/06/22 20739 WATERTALENT LLC 3135 03/14/22
3,500.00 3,500.00
2057721 04/20/22 20739 WATERTALENT LLC 3165 03/28/22 TEMPORARY EMPLOYEE SERVICES FY22 3,288.00
WATER INTERNS (3/14/22-3/20/22)362.44 362.44
2057720 04/20/22 15726 WATER SYSTEMS CONSULTING INC 6565 03/31/22 HYDRAULIC MODELING (MAR 2022)
2057603 03/30/22 20909 VOLT WORKFORCE SOLUTIONS 45071417 03/20/22
1,376.41
2057645 04/06/22 20909 VOLT WORKFORCE SOLUTIONS 45086446 04/05/22 WATER INTERNS (3/21/22-3/27/22)181.22 181.22
13.59 13.59
2057760 04/27/22 21240 VILLAGE OF ESCAYA APTS LLC Ref002661285 04/25/22 UB Refund Cst #0000259076 1,376.41
UB Refund Cst #0000266984 44.65 44.65
2057602 03/30/22 21201 VILLAGE II TOWN CENTER LLC Ref002658078 03/28/22 UB Refund Cst #0000273981
2057759 04/27/22 21244 VICTOR FUENTES Ref002661289 04/25/22
CMIS (FEB 2022)5,662.00
SD032203 03/08/22 CMIS (FEB 2022)3,465.00
2057644 04/06/22 08028 VALLEY CONSTRUCTION MANAGEMENT SD222108 03/09/22
PORT. TOILET RENTAL 617.40
114-12999558 04/08/22 PORT. TOILET RENTAL 136.64
dsb20210834 04/01/22 DIG SAFE BOARD FEES (MONTHLY)241.87
2057719 04/20/22 15675 UNITED SITE SERVICES INC 114-12999568 04/08/22
562.68
2057718 04/20/22 00427 UNDERGROUND SERVICE ALERT 320220499 04/01/22 UNDERGROUND ALERTS (MONTHLY)665.05
2057717 04/20/22 20837 UGSI CHEMICAL FEED INC 0022421 03/29/22 ENCORE700 PUMP PARTS 562.68
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