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HomeMy WebLinkAbout08-03-22 Board PacketOTAY WATER DISTRICT AND OTAY WATER DISTRICT FINANCING AUTHORITY BOARD OF DIRECTORS MEETING BY TELECONFERENCE 2554 SWEETWATER SPRINGS BOULEVARD SPRING VALLEY, CALIFORNIA WEDNESDAY August 3, 2022 3:30 P.M. AGENDA 1.ROLL CALL 2.PLEDGE OF ALLEGIANCE 3.APPROVAL OF AGENDA 4.PRESENTATION OF 2022 “BEST IN DISTRICT” WATERSMART LANDSCAPE CONTEST WINNER (SALMERON) 5.APPROVE THE MINUTES OF THE SPECIAL BOARD MEETING OF JULY 20, 2022 6.PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'S JURIS- DICTION INCLUDING AN ITEM ON TODAY'S AGENDA Additionally, members of the public may submit their comments on agendized and non-agendized items by either of the following two methods: a)If you wish to provide public comment directly - that is, live during the “Public Participation” portion of the meeting - please complete and submit a Request to Speak Form before the start of the meeting. Your request to speak will be acknowledged during the “Public Participation” portion of the meeting when the Board will hear your comment. When called to speak, please state your Name and the City in which you reside. You will be provided three minutes to speak. The Board is not permitted to enter into a dialogue with the speaker during this time. OR b)If you wish to have your comment read to the Board during the “Public Partici- pation” portion of the meeting, please email your comment to BoardSecretary@otaywater.gov before the start of the meeting, and it will be read aloud during the “Public Participation” portion of the meeting. Please pro- vide your Name and the City in which you reside, with your comment. Your comment must not take more than three minutes to read. The Board is not per- mitted to respond to written public comment during this time. The District’s meeting is streamed live. Information on how to watch and listen to the District’s meeting can be found at this link: https://otaywater.gov/board-of-di- rectors/agenda-and-minutes/board-agenda/ PUBLIC HEARING 7. PUBLIC HEARING ON BOARD OF DIRECTORS PER DIEM RATE THE BOARD WILL BE HOLDING A PUBLIC HEARING TO HEAR THE PUBLIC’S COMMENTS ON THE PROPOSED 4% INCREASE TO THE BOARD OF DIREC- TORS’ PER DIEM RATE FOR ATTENDING MEETINGS AND PERFORMING THE DUTIES OF THEIR OFFICE a) ADOPT ORDINANCE NO. 585 TO APPROVE THE PROPOSED 4% IN- CREASE TO THE BOARD OF DIRECTORS’ PER DIEM RATE FOR AT- TENDING MEETINGS AND PERFORMING THE DUTIES OF THEIR OFFICE; AND ADOPT RESOLUTION NO. 4413 AMENDING POLICY 8 TO REFLECT THE NEW PER DIEM RATE CONSENT CALENDAR 8. ITEMS TO BE ACTED UPON WITHOUT DISCUSSION, UNLESS A REQUEST IS MADE BY A MEMBER OF THE BOARD OR THE PUBLIC TO DISCUSS A PAR- TICULAR ITEM a) AWARD A CONTRACT TO SAGEVIEW ADVISORY GROUP AND AUTHOR- IZE THE GENERAL MANAGER TO EXECUTE A THREE-YEAR FIXED CON- TRACT, PLUS TWO (2) ONE-YEAR OPTIONS, WITH SAGEVIEW OF IR- VINE, CA, FOR DEFERRED COMPENSATION INVESTMENT ADVISORY SERVICES IN AN AMOUNT NOT-TO-EXCEED $135,406 b) AWARD TWO PROFESSIONAL SERVICES AGREEMENTS TO COATING SPECIALISTS AND INSPECTION SERVICES, INC. (CSI) AND RUSTY PAULS INSPECTIONS, LLC DBA MCS INSPECTION (MCS INSPECTION) FOR AS-NEEDED COATING INSPECTION SERVICES IN AN AMOUNT NOT-TO-EXCEED $175,000 DURING FISCAL YEARS 2023-2025 (ENDING JUNE 30, 2025) c) APPROVAL OF FINAL CONTRACT CHANGE ORDER NO. 2 TO THE EXIST- ING CONSTRUCTION CONTRACT WITH ADVANCED INDUSTRIAL SER- VICES, INC. (AIS) IN THE REDUCED AMOUNT OF ($112,600.00) FOR THE 458-1 RESERVOIR INTERIOR/EXTERIOR COATING & UPGRADES (P2593) PROJECT d) ADOPT RESOLUTION NO. 4416, THE ANNEXATION OF THE PROPERTY OF FLORIDA ROCK INDUSTRIES, INC. WATER ANNEXATION, 2275 HARD ROCK ROAD, CHULA VISTA, CA 91913, APNS: 644-060-20-00 AND 644- 060-17-00 TO THE OTAY WATER DISTRICT AND TO WATER IMPROVE- MENT DISTRICT NO. 22/27 ACTION ITEMS 9. BOARD a) AUTHORIZE STAFF TO CONDUCT REMOTE TELECONFERENCE MEET- INGS OF THE BOARD OF DIRECTORS, INCLUDING COMMITTEE MEET- INGS, PURSUANT TO RESOLUTION NO. 4401 WHICH THE BOARD ADOPTED AT A SPECIAL BOARD MEETING ON SEPTEMBER 27, 2021, AND IN ACCORDANCE WITH THE PROVISIONS OF GOVERNMENT CODE § 54953(e) FOR THE NEXT 30 DAYS BECAUSE (1) A STATE OF EMER- GENCY RELATED TO COVID-19 IS CURRENTLY IN EFFECT; (2) LOCAL OFFICIALS IN SAN DIEGO COUNTY HAVE IMPOSED OR RECOMMENDED MEASURES TO PROMOTE SOCIAL DISTANCING IN CONNECTION WITH COVID-19; AND (3) DUE TO THE COVID-19 EMERGENCY, MEETING IN PERSON WOULD PRESENT IMMINENT RISKS TO THE HEALTH AND SAFETY OF ATTENDEES (MARTINEZ) b) DISCUSSION OF 2022 BOARD MEETING CALENDAR (TITA RAMOS- KROGMAN) 10. ENGINEERING a) ADOPT RESOLUTION NO. 4415 TO AUTHORIZE AN APPLICATION FOR ENVIRONMENTAL MITIGATION LAND MANAGEMENT GRANT PROGRAM FUNDS TO THE SAN DIEGO ASSOCIATION OF GOVERNMENTS (SANDAG), AUTHORIZE DISTRICT STAFF TO ACCEPT GRANT FUNDS AND EXECUTE THE GRANT AGREEMENT FOR THE PROJECT, AND PRO- VIDE MATCHING FUNDS AND/OR IN-KIND CONTRIBUTIONS AS NEEDED FOR THE SAN MIGUEL HABITAT MANAGEMENT AREA PERIMETER FENCING RESTORATION PROJECT (LISA COBURN-BOYD) REPORTS 11. GENERAL MANAGER’S REPORT 12. SAN DIEGO COUNTY WATER AUTHORITY UPDATE 13. DIRECTORS' REPORTS/REQUESTS 14. PRESIDENT’S REPORT/REQUESTS RECESS TO CLOSED SESSION 15. CLOSED SESSION a) DISCUSSION RELATING TO CORONAVIRUS (COVID-19) AND PUBLIC SERVICES [GOVERNMENT CODE §54957] b) CONFERENCE WITH LEGAL COUNSEL, ANTICIPATED LITIGATION, GOV- ERNMENT CODE § 54956.9 (1 MATTER) RETURN TO OPEN SESSION 16. REPORT ON ANY ACTIONS TAKEN IN CLOSED SESSION. THE BOARD MAY ALSO TAKE ACTION ON ANY ITEMS POSTED IN CLOSED SESSION. OTAY WATER DISTRICT FINANCING AUTHORITY 17. NO MATTERS TO DISCUSS 18. ADJOURNMENT All items appearing on this agenda, whether or not expressly listed for action, may be de- liberated and may be subject to action by the Board. The Agenda, and any attachments containing written information, are available at the District’s website at www.otaywater.gov. Written changes to any items to be considered at the open meeting, or to any attachments, will be posted on the District’s website. Copies of the Agenda and all attachments are also available by contacting the District Secretary at (619) 670-2253. If you have any disability which would require accommodation in order to enable you to participate in this meeting, please call the District Secretary at (619) 670-2253 at least 24 hours prior to the meeting. Certification of Posting I certify that on July 29, 2022, I posted a copy of the foregoing agenda near the regular meeting place of the Board of Directors of Otay Water District, said time being at least 72 hours in advance of the regular meeting of the Board of Directors (Government Code Section §54954.2). Executed at Spring Valley, California on July 29, 2022. /s/ Tita Ramos-Krogman, District Secretary 1 MINUTES OF THE SPECIAL BOARD MEETING OF THE BOARD OF DIRECTORS OTAY WATER DISTRICT July 20, 2022 1.President Smith called the meeting to order at 3:40 p.m. 2.ROLL CALL Directors Present:Croucher, Keyes, Lopez, Robak and Smith Directors Absent:None Staff Present:General Manager Jose Martinez, General Counsel Dan Shinoff, Chief Finance Officer Joe Beachem, Assistant Chief of Finance Kevin Koeppen, District Secretary Tita Ramos-Krogman and others per attached list. 3.PLEDGE OF ALLEGIANCE 4.APPROVAL OF THE AGENDA A motion was made by Director Keyes, seconded by Director Lopez and carried with the following vote: Ayes: Directors Croucher, Keyes, Lopez, Robak and Smith Noes: None Abstain: None Absent: None to approve the agenda. 5.PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'S JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA No one wished to be heard. ACTION ITEMS 6.BOARD a)STAFF TO CONDUCT REMOTE TELECONFERENCE MEETINGS OF THE BOARD OF DIRECTORS, INCLUDING COMMITTEE MEETINGS, PURSUANT TO RESOLUTION NO. 4401 WHICH THE BOARD ADOPTED AT A SPECIAL BOARD MEETING ON SEPTEMBER 27, 2021, AND IN ACCORDANCE WITH THE PROVISIONS OF GOVERNMENT CODE §54953(e) FOR THE NEXT 30 DAYS BECAUSE (1) A STATE OF EMERGENCY RELATED TO COVID-19 IS AGENDA ITEM 5 2 CURRENTLY IN EFFECT; (2) LOCAL OFFICIALS IN SAN DIEGO COUNTY HAVE IMPOSED OR RECOMMENDED MEASURES TO PROMOTE SOCIAL DISTANCING IN CONNECTION WITH COVID-19; AND (3) DUE TO THE COVID- 19 EMERGENCY, MEETING IN PERSON WOULD PRESENT IMMINENT RISKS TO THE HEALTH AND SAFETY OF ATTENDEES A motion was made by Director Keyes, seconded by President Smith, and carried with the following vote: Ayes: Directors Croucher, Keyes, Lopez, Robak and Smith Noes: None Abstain: None Absent: None to authorize staff to conduct remote teleconference meetings of the board of directors for the next 30 days, including committee meetings, pursuant to Resolution No. 4401 which the Board adopted at a special board meeting on September 17, 2021, and in accordance with the provisions of Government Code §54953(e). RECESS TO CLOSED SESSION 7.CLOSED SESSION The board recessed to closed session at 3:43 p.m. to discuss the following matters: a)CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION [GOVERNMENT CODE §54956.9] MARK COZIAHR, ET AL. vs. OTAY WATER DISTRICT, CASE NO. 37-2015-000- CU-MC-CTL RETURN TO OPEN SESSION 8.REPORT ON ANY ACTIONS TAKEN IN CLOSED SESSION. THE BOARD MAY ALSO TAKE ACTION ON ANY ITEMS POSTED IN CLOSED SESSION. The board reconvened from closed session at approximately 4:53 p.m. and General Counsel Dan Shinoff reported that the board took no reportable actions in closed session. 9.ADJOURNMENT With no further business to come before the Board, President Smith adjourned the meeting at 4:53 p.m. President ATTEST: District Secretary AS7 Law San Diego/004344/000002/ME/S0536660.DOCX TO: The Otay Water District Board of Directors, General Manager Jose Martinez FROM: Daniel R. Shinoff, Esq. RE: Increasing the Board of Directors Per Diem Compensation - Policy 08 DATE: August 3, 2022 PURPOSE Policy 8 provides for Board members to be compensated for each day of attendance at meetings of the Board or for each day of service rendered as a Director by request or authorization of the Board. California Water Code sections 20200 et seq. authorize the Board of Directors, by Ordinance, to increase the amount of per diem compensation they receive for performing approved duties. If the per diem compensation is increased, Policy 8 will also need to be amended to reflect the change. The purpose of the proposed amendments outlined in this report is to update Board of Directors Policy 8 to increase the compensation to be paid to members of the Board of Directors for each day of service as a Director, and to specify that expenses incurred by spouses, family members, or guests are the responsibility of the Director in accordance with District practice and the law, as described in greater detail below. PROPOSED CHANGES TO POLICY NO. 8 1.Increasing Compensation to be Paid to Members of the Board of Directors Board Policy 8 Section A. Directors’ Per Diem provides, in pertinent part, that the members of the Board of Directors receive per diem compensation “in the amount of $152 for each day of attendance at meetings of the Board or for each day of service rendered as a Director by request or authorization of the Board, not to exceed a total of ten (10) days in any calendar month.” Water Code Section 20201 provides that the Board may provide compensation to members of the Board of Directors “in an amount not to exceed … $100”. Section 20202 authorizes the Board to increase the amount of compensation above the amount of $100 per day, but provides that “the increase may not exceed an amount equal to 5 percent, for each calendar year following the operative date of the last adjustment ...” Procedurally any increase must be by Ordinance after AGENDA ITEM 7a Proposed Changes to Policy No. 8 August 3, 2022 Page 2 AS7 Law San Diego/004344/000002/ME/S0536660.DOCX a properly noticed public hearing (Water Code Section 20203). The public hearing must be noticed pursuant to Section 6066 of the Government Code, which requires publication of notice of the proposed Ordinance “once a week for two successive weeks.” Section 6066 provides further that “[t]wo publications in a newspaper published once a week or oftener, with at least five days intervening between the respective publication dates not counting such publication dates, are sufficient. The period of notice commences upon the first day of publication and terminates at the end of the fourteenth day, including therein the first day.” Section 20204 of the Water Code provides that the ordinance increasing compensation to be paid board members shall become effective sixty (60) days from the date of its final passage. The District has complied with notice publication requirements by the Star News and the East County Californian newspapers on July 15, 2022 and July 22, 2022. Accordingly, pursuant to the aforementioned legal authorities with the District Policy, the Board is legally authorized to increase by Ordinance, the current compensation of $152 for each day of attendance at meetings of the Board or for each day of service rendered as a Director by request or authorization of the Board, to $158 per day, and not to exceed 10 days per month. 2. Policy Corrections Necessary to Conform with the Law a.If the Board adopts Ordinance No. 585 and increases the Directors’ per diemcompensation pursuant to California Water Code section 20200 et seq., Policy 8,Section A. Directors’ Per Diem must also be amended to reflect the amount of theincreased per diem compensation. The proposed corrections are shown on the document titled “Policy No. 8 Strike-through”, which is attached to this Report. The Board can adopt the proposed corrections by Resolution. Attachments: Attachment A: Ordinance No. 585 Attachment B: Resolution No. 4413 Exhibit 1: Policy No. 8 Strike-through Exhibit 2: Policy No. 8 Final ORDINANCE NO. 585 ORDINANCE OF THE BOARD OF DIRECTORS OF THE OTAY WATER DISTRICT INCREASING THE COMPENSATION TO BE PAID TO MEMBERS OF THE BOARD OF DIRECTORS FOR COMPENSATION FOR EACH DAY OF ATTENDANCE AT MEETINGS OF THE BOARD OR FOR EACH DAY OF SERVICE RENDERED AS A DIRECTOR WHEREAS, California Water Code Section 20200 et seq. sets forth the authority and procedure for establishing per diem compensation for the Board of Directors for occurrences constituting District business, official duties or each day's service rendered as a Director at the request of the Board, as a "day’s service" is defined and authorized by separate District resolution and updated from time to time; and WHEREAS, the California Water Code authorizes an increase in the per diem compensation that the Board of Directors may receive of up to five percent (5%) for each calendar year from the effective date of the last increase, and limits the total compensation that may be received to a maximum of ten (10) days per calendar month; and WHEREAS, the last adjustment in compensation for the Board of Directors occurred effective April 3, 2019; and WHEREAS, the Board of Directors seeks to increase the amount of compensation in accordance with the provisions of the California Water Code; and WHEREAS, Section 20204 of the California Water Code provides that the ordinance increasing compensation to be paid board members shall become effective sixty (60) days from the date of its final passage; and WHEREAS, in accordance with Section 20203 of the California Water Code and Section 6066 of the California Government Code, a public hearing was held before the Board at its regular meeting on August 3, 2022, at 3:30 p.m., or soon thereafter as was practicable, at the District’s administrative building located at 2554 Sweetwater Springs Boulevard, Spring Valley, California ATTACHMENT A 91978, and a notice of said hearing was duly published in the Star News and the East County Californian newspapers on July 15, 2022 and July 22, 2022. NOW, THEREFORE, THE BOARD OF DIRECTORS OF THE OTAY WATER DISTRICT DOES HEREBY PROMULGATE ORDINANCE NO. 573 AND DOES ORDAIN AS FOLLOWS: Section 1. Beginning on October 2, 2022, and continuing until modified by Board action, the per diem compensation for Directors of Otay Water District is increased to One Hundred Fifty Eight Dollars ($158) for each day of attendance at meetings of the Board or for each day of service rendered as a Director by request or authorization of the Board. Said increase does not exceed five percent (5%) for each calendar year since the effective date of the last increase; and Section 2. In accordance with Section 20202 of the California Water Code, no member of the Board of Directors shall receive the compensation set forth in Section 1 of this Ordinance for more than ten (10) days in any calendar month. Section 3. This Ordinance shall take effect on October 2, 2022, pursuant to Section 20204 of the California Water Code. Section 4. All ordinances, resolutions, or administrative actions by the Board of Directors, or parts thereof, that are inconsistent with any provision of this Ordinance are hereby superseded only to the extent of such inconsistency. PASSED, APPROVED AND ADOPTED by the Board of Directors of the Otay Water District at a regular meeting held this 3rd day of August, 2022. Ayes: Noes: Abstain: Absent: President ATTEST: District Secretary RESOLUTION NO. 4413 RESOLUTION OF THE BOARD OF DIRECTORS OF THE OTAY WATER DISTRICT AMENDING BOARD OF DIRECTORS POLICY NO. 8, REIMBURSEMENT OF EXPENSES. WHEREAS, the Otay Water District Board of Directors Policy No. 8 provides for, among other things, per diem compensation for Directors and reimbursement of expenses which are the personal responsibility of the Directors. WHEREAS, a revision to Otay Water District Board of Directors Policy No. 8 is required to reflect the Directors’ increased per diem compensation of One Hundred Fifty Eight Dollars ($158) effective October 2, 2022, following the Board’s adoption of Ordinance 585 after a properly noticed public hearing at its regular meeting on August 3, 2022. WHEREAS, the amendments to Policy No. 8 to align the policy provisions with Ordinance 585 and with District practice, are in the District’s interest. WHEREAS, the strike-through copy of the proposed policy is attached as Exhibit 1 to this resolution; and WHEREAS, the Board has reviewed and considered the proposed amendments to Policy No. 8. NOW, THEREFORE, BE IT RESOLVED, DETERMINED, AND ORDERED by the Board of Directors of the Otay Water District that the above stated recitals are incorporated herein by reference; BE IT RESOLVED FURTHER that the amended Policy No. 8, incorporated herein as Exhibit 2, is hereby adopted. FINALLY BE IT RESOLVED that this resolution shall be in full force and effect immediately after its passage and approval. ATTACHMENT B PASSED, APPROVED AND ADOPTED by the Board of Directors of the Otay Water District at a regular meeting held this 3rd day of August, 2022. Ayes: Noes: Abstain: Absent: President ATTEST: District Secretary OTAY WATER DISTRICT BOARD OF DIRECTORS POLICY Subject Policy Number Date Adopted Date Revised DIRECTORS COMPENSATION, REIMBURSEMENT OF EXPENSES AND GROUP INSURANCE BENEFITS 08 2/20/91 811/34/2220 Page 1 of 7 Purpose To provide guidelines for payment of compensation and reimbursement of expenses to Directors in connection with their attendance at meetings or the performance of other authorized business, and for group insurance benefits for Directors. Background Members of the Board of Directors (“Directors”) attend regular, adjourned or special meetings of the Board of Directors (“Board”). In addition, Directors attend other District meetings, committee meetings, association meetings, and educational seminars on behalf of the District. These meetings and seminars are related to District business, water and wastewater, water and wastewater related issues, and California special districts. State statutes authorize District payments for attendance at meetings and reimbursements of expenses incurred. State law also authorizes the District to provide health and welfare benefits for active Directors and, in limited circumstances, retired Directors if they served 12 years and were first elected prior to January 1, 1995. The District is also authorized to offer health and welfare benefits for retired Directors who commenced office on or after January 1, 1995, if the recipient participates on a self-pay basis. Policy The District will compensate Directors on a per diem basis for attendance at authorized meetings or functions and will reimburse Directors for reasonable expenses incurred while traveling on District business to include, lodging, dining, transportation and related incidentals. A. Directors’ Per Diem As provided in Section 1.01 C. of the District Code of Ordinances,each Director shall receive a per diem in the amount of $158152(effective October 2, 2022July 1, 2019) for each day of attendanceat meetings of the Board or for each day of service rendered as a Director by request or authorization of the Board, not to exceed atotal of ten (10) days in any calendar month. Attendance at any meeting shown on Exhibit A to this Policy shall be deemed a meetingrequested or authorized by the Board. Attendance at meetings shallbe in accordance with Exhibit A. The President of the Board or theBoard may authorize a Director to attend meetings not listed inExhibit A when the President or the Board determines that it is inthe interest of the District that a Director attend, and that suchattendance be compensated and expenses reimbursed. Director’sclaims for per diem amounts shall be made on a “Board of DirectorsPer Diem and Mileage Claim Form” (Exhibit B). The President of theBoard or the Board may approve reimbursement of expenses outside EXHIBIT 1 OTAY WATER DISTRICTBOARD OF DIRECTORS POLICY Subject Policy Number Date Adopted Date Revised DIRECTORS COMPENSATION, REIMBURSEMENT OF EXPENSES AND GROUP INSURANCE BENEFITS 08 2/20/91 811/34/2220 Page 2 of 7 the per diem limit for a Director if the Director submits receipts for all of the related District business expenses. The Board President or the Board of Directors may restrict a Director’s ability to receive a per diem for meeting attendance if the Director engages in misconduct. Said restriction may apply to pre-approved meetings as listed on Attachment A of this policy. (Please see Board Policy 40: Ethics.) Attendance at a meeting that is not authorized by this policy (pre-approved meetings) or pre-approved by the President may be approved by the Board for per diem compensation. Director’s seeking per diem compensation for these meetings shall request that the item be presented to the Board at its next regularly scheduled meeting for consideration. The decision of the Board shall be final. When travel arrangements require a day earlier arrival or a day later departure, Directors will be eligible for the $158152 per diem and reasonable expenses associated with the extended stay will be reimbursed as specified below. B. Pre-payment of Otherwise Reimbursable Expenses The Director may request pre-payment of registration,transportation, and lodging, using the “Board of Directors Travel Request Form” (Exhibit C). Pre-payments shall be limited to theDirector’s expenses only. No advances shall be made on travel expenses. C.Reimbursement of Expenses Each Director shall be reimbursed for travel expenses to and fromthe meetings described in Exhibit A or for any other authorizedDistrict business as follows: 1. Authorization Travel associated with the attendance of meetings orfunctions for Directors shall be approved in advance by theOtay Water District Board President. To request approval of travel, the Director should complete a “Board of DirectorsTravel Request Form” (Exhibit B) in order to be eligible for compensation and/or reimbursement. Travel requests will bereviewed and approved by the Board President or the Board. 2. Transportation a.Air TransportationThe District will endeavor to purchase airline ticketsin advance taking advantage of discounts and lowairfares. OTAY WATER DISTRICTBOARD OF DIRECTORS POLICY Subject Policy Number Date Adopted Date Revised DIRECTORS COMPENSATION, REIMBURSEMENT OF EXPENSES AND GROUP INSURANCE BENEFITS 08 2/20/91 811/34/2220 Page 3 of 7 b. Automobile1.Personal Auto: Directors may use their personalvehicle. The District will reimburse Directors atthe current rate/mile as established by the IRS,plus tolls, parking, etc., provided, however, ifair transportation is available, the total amountof expense paid shall be limited to the cost ofcoach air travel between points traveled by personal vehicle. Gasoline, collision andliability insurance, and maintenance will be provided by the Director and is deemed covered inthe rate/mileage reimbursement. Directors using personal vehicles on Districtbusiness must maintain a valid California driver’slicense and the automobile insurance coveragerequired by the State of California, or makearrangements for a driver who meets the aboverequirements. 2.Rental Cars: The District will provide a rentalcar when needed. Such rental car shall be acompact or mid-size class, unless upgrades are offered at no additional cost to the District. c.Miscellaneous Transportation Whenever practicable, bus, taxi, rail, shuttle, etc.transportation may be used in lieu of, or in conjunction with, the modes above. 3.Meals and Lodging a.Meals and BeveragesWhenever travel requires meals, the meals, excludinggratuity, shall be reimbursable, provided the Directorpresents a receipt along with the “Board of DirectorsExpense Claim Form” (Exhibit D) for all meals.Reimbursements for expense items where a receipt hasbeen lost will not be paid until the President or the Board has reviewed and approved the expense item. Mealsare reimbursable based on the Meals and Incidental Expenses (M&IE) as updated by the U.S. General ServicesAdministration: 1.Full Day ReimbursementWhen a Director is traveling for a full day and nomeals are provided for by other sources, such aspre-paid registration, the Director may bereimbursed for meal expenses at the rate providedby the M&IE per day. This amount is exclusive of OTAY WATER DISTRICTBOARD OF DIRECTORS POLICY Subject Policy Number Date Adopted Date Revised DIRECTORS COMPENSATION, REIMBURSEMENT OF EXPENSES AND GROUP INSURANCE BENEFITS 08 2/20/91 811/34/2220 Page 4 of 7 any gratuities. 2.Single Meal ReimbursementWhen a Director requires reimbursement for asingle meal while traveling, the maximum mealreimbursement amount shall be at a rate providedby the M&IE for Breakfast, lunch, and/or dinner,or amounts determined by the President or the Boardto be reasonable for the occasion or circumstances. These amounts and any amountapproved by the President or Board shall exclude gratuities. 3.Partial Day Reimbursement When a Director will be traveling for a partialday or where a single meal is provided for by othersources such as pre-paid registration, the maximumreimbursement amount shall be at the rate providedby the M&IE per meal, or such other amounts as maybe determined by the President or the Board to bereasonable for the occasion or circumstances. Inany event all amounts to be reimbursed shallexclude any gratuities. 4. TaxesThe maximum meal reimbursement amounts are inclusive of and assume expenses for taxes. Themaximum meal reimbursements shall exclude any and all gratuities. b. Lodging The District will reimburse Directors or pre-payaccommodations in single rooms at conference facilitiesor in close proximity when applicable. Or, in theabsence of conference accommodations, normal single-room business, government or commercial classaccommodation may be obtained. Under normalcircumstances, lodging will not be reimbursed for thenight before a conference starts and the night after itends. However, in situations where available travelschedules would require the Director to leave homebefore 6:00 AM or return to home after 12:00 AM, lodging for the night before or the night after will bereimbursable. 4. Entertainment The District shall not cover any expenses incurred for recreation or entertainment. OTAY WATER DISTRICTBOARD OF DIRECTORS POLICY Subject Policy Number Date Adopted Date Revised DIRECTORS COMPENSATION, REIMBURSEMENT OF EXPENSES AND GROUP INSURANCE BENEFITS 08 2/20/91 811/34/2220 Page 5 of 7 5.Incidental Expenses Unavoidable, necessary, and reasonable authorized expenseswill be fully reimbursed by the District. Some examples ofallowable expenses are: a.Reasonable transportation to local restaurants and tooptional functions that are a part of conference events. b.Parking fees. c.The following expenses are not reimbursable: 1.Alcoholic beverages 2.Parking or traffic violations 3. In-room movies or laundry services 6. Directors’ Responsibility a.Directors must submit a detailed “Board of DirectorsExpense Claim Form” for reimbursement. Claim formsshould be supported by vouchers and itemized receiptsof expenditures for which reimbursement is beingrequested. Receipts must be attached for all expenses.If a receipt is lost, the lost receipt must be noted onthe “Board of Directors Expense Claim Form” (Exhibit D)and approved by the President or the Board before anypayment can be made. Claim forms shall be submitted within 45 calendar days after the expense was incurred.Expense claims requiring reimbursement to the District, which are not reconciled within 45 calendar days, shallbe deducted from the next month’s reimbursement. b.Expenses will not be reimbursed for meetings that havebeen pre-paid and not attended. The President or theBoard may excuse an absence for a meeting. The absentDirector shall provide a verbal or written report atthe next regularly scheduled Board meeting stating thereason for the absence and, if appropriate, request thatit be excused.Directors will be required to reimbursethe District for any pre-paid expenses for any unexcusedabsence. This reimbursement will be made by deduction from future expenditures. c.When two (2) or more Directors combine an expense on one receipt, the Director requesting reimbursementshould indicate, on or attached to the Director’s “Board of Directors Expense Claim Form” the identity of theother persons sharing expenses. This will facilitateappropriate allocation of expenses to each participant. OTAY WATER DISTRICTBOARD OF DIRECTORS POLICY Subject Policy Number Date Adopted Date Revised DIRECTORS COMPENSATION, REIMBURSEMENT OF EXPENSES AND GROUP INSURANCE BENEFITS 08 2/20/91 811/34/2220 Page 6 of 7 d.Expenses incurred by a Director, other than reimbursableexpenses, including, but not limited to expenses of theDirector’s spouse, family members, or guests are theresponsibility of the Director. e. Each Director shall provide a brief report on meetingsattended at the expense of the District at the nextregular meeting of the Board of Directors [GovernmentCode Section 53232.3(d)]. The report may be provided verbally during the “Directors Reports” section of themeeting or submitted in writing to the District Secretary on the “Board of Directors Meetings AttendedForm” (Exhibit E). Written reports will be filed with the minutes of the meeting and become part of the boardrecords. f.All documents related to reimbursable Districtexpenditures are public records subject to disclosureunder the California Public Records Act. [GovernmentCode Section 53232.3(d)]. g.The District shall, at least annually, provide a reportto disclose any reimbursement paid by the Districtwithin the immediately preceding fiscal year of at least $100 for each individual charge for services or productreceived. “Individual charge” (as defined in California Government Code Section 53065.5) includes, but is notlimited to, one meal, lodging for one day, transportation, or a registration fee. D.District Group Insurance Benefits 1.Each Director, while serving as a member of the Board ofDirectors, shall be entitled to the health and welfare andlife insurance benefits set forth in the Schedule of Benefitsin the District Group Insurance Plan Booklet, which benefitsare furnished by the District at District cost, withapplicable contributions, for active District employees andDirectors. Each active Director shall also be entitled to a $65,000 term life and accidental death and dismembermentinsurance policy (subject to policy requirements and any standard age reduction schedule), a $100,000 travelaccidental death and dismemberment policy. In addition to the foregoing, the District will pay premiums for additionalindividual life insurance coverage in an amount of up to$250,000 for a 20 year term for those active Directors whoapply for such coverage with the District’s provider and meetthe provider’s standard underwriting guidelines and policyrequirements. If coverage at higher amounts or for a longer OTAY WATER DISTRICTBOARD OF DIRECTORS POLICY Subject Policy Number Date Adopted Date Revised DIRECTORS COMPENSATION, REIMBURSEMENT OF EXPENSES AND GROUP INSURANCE BENEFITS 08 2/20/91 811/34/2220 Page 7 of 7 term is made available by the provider, each Director may purchase such additional coverage on a self-pay basis. 2.Each former member of the Board of Directors, who served inoffice after January 1, 1981, who was elected to a term ofoffice that began before January 1, 1995, who is at least 60years of age, and whose total service at the time oftermination is not less than 12 years, shall be entitled tothe health and welfare and life insurance benefits set forth in the District Group Insurance Plan Booklet, which benefitsare furnished by the District, at District cost, for retired Directors. E. Miscellaneous 1.The General Manager shall submit the District’sorganizational membership list, which the Board shall reviewannually in January following reorganization of the Board andelection of a new President. 2.Cell Phone expenses are not considered a reimbuseableexpense. Attachments Exhibit A: Approved Function List Exhibit B: “Board of Directors Per Diem and Mileage Claim Form” Exhibit C: “Board of Directors Travel Request Form” Exhibit D: “Board of Directors Expense Claim Form” Exhibit E: “Board of Directors Meetings Attended Form” EXHIBIT A Approved Functions List Board Policy for payment of per diem compensation and expenses for Director attendance at District meetings: The Board reviews its authorization and policy for payment of per diem compensation for pre-approved meetings annually, in January following reorganization of the Board and election of a new President. Below is the current Board policy: 1.The following meetings are pre-approved for all Directorsto attend and receive per diem compensation and expensereimbursement: a)Otay Water District Regular and Special Board Meetingsb)Otay committee meetings for committee members onlyc)Otay business meetings called by the General Manager orthe Board President, or authorized by the BoardPresident where individual Directors are requested to attendd)Except as otherwise specifically excluded in this policy, official District functions that take placeduring normal business hours where Directors arerequested to attend by either the Board President orthe Boarde)District sponsored events or events where the Districtsponsors a table and the Board President or the GeneralManager extends invitations to Directors to attend theeventf) Semi-annual conference of the Association of CaliforniaWater Agenciesg)Regular quarterly meetings of the Water Agencies Association of San Diego Countyh)Regularly monthly meeting of Council of Water Utilities i)Business meetings and conferences of the CaliforniaSpecial District Association held in San Diego Countyj)Up to four (4) board meetings of the San Diego CountyWater Authority per calendar yeark)Up to one (1) board meeting of the Metropolitan WaterDistrict per calendar yearl)Business or Board Meetings of regional and/or localChambers of Commerce, where the District maintains amembership or whose geographical area includes the District’s service area, and the meeting includesdiscussions that are water and wastewater-industry related All other meetings not listed here require pre-approval by the President or Board for Directors to receive per diem compensation and/or expense reimbursement. EXHIBIT A 2.The following meetings are pre-approved for designated OtayDirector representatives or designated alternate. TheDistrict Secretary will maintain an updated list ofdesignated Director representatives. Any other Director who wishes to attend these meetings and receive a per diem musthave approval from the President or Board prior to the event or be designated by the President or Board, as an alternate.The pre-approval shall include the attendance of theDirector at the commission, committee, board or meeting andany committee, subcommittee or other official or postedmeeting of the agencies, commissions, committees or boardslisted below: a)Planning Group and government agency meetings thatfall within the boundaries of each Directors district(when issues impacting OWD are discussed) b) Inter-Agency Committee Meetingc)METRO (TAC/AFFORD) Commission d)ACWA or CSDA meetings/conferencese)Water Conservation Garden f)WateReuse Associationg)South County Economic Development Council 3.The Board President or his designee is pre-authorized toattend District business meetings with cities and otheragencies to represent Otay Water District and may claim aper diem and expenses. Any other Director desiring to attendthe same meeting of this nature would require approval toattend from the President or the Board in order to receive a per diem and expense reimbursement. 4.When the President or the Board appoints a Director(s) to acommittee, the meeting(s) shall be considered pre-approvedfor per diem and expense reimbursement. 5.The following meetings are not eligible for pre-approved perdiem claims:a)Attending other Districts’ Board meetings, unless thereis a matter on their agenda that is related to Otaybusinessb)Otay employee appreciation breakfast, luncheons ordinnersc)Retirement receptions d)Otay picnics or dinner-dances or other purely socialevents e)If a per diem reimbursement is offered by anotheragency (i.e. San Diego County Water Authority and the Metro Commission)f)First Friday Breakfasts unless presenting Otay officialbusiness to the assembly EXHIBIT A g)Any political campaign event or function 6.In order to submit a per diem/travel reimbursement themember must attend at least 50% of the meeting (per day)and the reimbursement request must be submitted within 45 days of the occurrence, otherwise it may be consideredattended without per diem. The President of the Board will make the final determination. 7. All other meetings/conferences/tours/seminars/workshops/functions not listed in this policy must be pre-approved by the Board President or the Board. EXHIBIT B (Director’s Signature) GM Receipt: Date: FOR OFFICE USE: TOTAL MILEAGE REIMBURSEMENT: $ INSTRUCTIONS ON REVERSE OTAY WATER DISTRICT BOARD OF DIRECTORS PER-DIEM AND MILEAGE CLAIM FORM Pay To: Period Covered: Employee Number: From: To: ITEM DATE MEETING PURPOSE / ISSUES DISCUSSED MILEAGE HOME to OWD OWD to HOME MILEAGE OTHER LOCATIONS Total Meeting Per Diem: $ ($158152 per meeting) Total Mileage Claimed: miles EXHIBIT B INSTRUCTIONS FOR PREPARATION OF BOARD OF DIRECTORS PER DIEM CLAIM FORM 1.Record the date, and name or purpose/issues discussed of meetingattended on behalf of the District. Note: The District will pay Director's per-diem for one meeting/ function per day and the maximum of 10 meetings/functions per month.If a Director attends more than 10 meetings/functions (10 days), the District will reimburse for the mileage and any reimbursable out-of-pocket expenses incurred for these additional meetings. 2.Record number of miles (round trip) driven to attend meeting/function. The use of personal vehicles in the conduct of official District business shall be reimbursed at the current Internal Revenue Service rate. The Director's expense claim should indicate the nature of the trip. If a trip begins at home, the District will reimburse the mileage from home to destination and return mileage. District insurance does not cover personal vehicles while they are being driven on District business. The reimbursement rate is inclusive of an allowance for insurance costs. The District will reimburse Directors for the deductible under their personal insurance policy should they be involved in an accident while on District business. To be eligible for reimbursement, each Director shall maintain a current California driver’s license and at least the minimum vehicle liability insurance required by State law or shall arrange for a driver who meets said standards. The District will not reimburse the cost of travel of a personal nature taken in conjunction with travel on official business. Claim forms shall be submitted within 45 calendar days after the meeting date. Expense claims requiring reimbursement to the District which are not reconciled within 45 calendar days, shall be deducted from the next month’s reimbursement. No information on the Per Diem Claim Form may be designated as confidential in nature. All expenses must be fully disclosed on the form. OTAY WATER DISTRICT BOARD OF DIRECTORS TRAVEL REQUEST FORM Director: Date of Request: Name and Location of Function: Date(s) function to be held: - Sponsoring Organization: Request for Prepayment of Fees Related to the Function: Expense Type Not Needed Pre-Payment Requested Registration Airline Auto Rental Mileage N/A Taxi/Shuttle N/A Lodging Meals N/A Other Expenses – Explain Below Lodging Preference: Explanation of Other Expenses: Signature of Director Date of Request For Office Use Only Below This Line Date of Board Approval: Expense Type Description Amount Pre-Paid Registration Airline Auto Rental Mileage N/A Taxi/Shuttle N/A Lodging Meals N/A Other Expenses District Secretary Date Processed EXHIBIT C OTAY WATER DISTRICT BOARD OF DIRECTORS EXPENSE CLAIM FORM Pay To: Period Covered: Employee Number: From: To: ITEMIZED REIMBURSEMENT CLAIMED Date Type of Reimbursement Amount TOTAL Reimbursement Claimed: $ Director Signature: Date: GM Receipt: Date: INSTRUCTIONS ON REVERSE EXHIBIT D INSTRUCTIONS FOR PREPARATION OF BOARD OF DIRECTORS EXPENSE CLAIM FORM The necessary expenses incurred while traveling on District business including common carrier fares (economy class), automobile rental charges, District business telephone calls, lodging, baggage handling, parking fees, meals, etc. will be reimbursed when documented on the Director's Per Diem and Expense Claim Forms. Receipts must be attached for all meal expenses. If a receipt is lost, the lost receipt should be noted next to the expense and submitted to the President before any reimbursement can be made. Receipts are required for the reimbursement of all expenses. All receipts must have the nature of the expense and the business purpose noted on the receipt. The District will not reimburse the cost of travel of a personal nature taken in conjunction with travel on official business. Meals shall be reimbursed as per section 3, Meals and Lodging, of this policy (Policy 8). Any receipts that include costs of personal travel (e.g., hotel receipt for employee and spouse) should identify what the cost would have been without personal travel (e.g., single room rate as opposed to double room rate). Claim forms shall be submitted within 45 calendar days after the expense was incurred. Expense claims requiring reimbursement to the District which are not reconciled within 45 calendar days, shall be deducted from the next month’s reimbursement. No information on the Expense Claim Form may be designated as confidential in nature. All expenses must be fully disclosed on the form. The following expenses are not reimbursable: a. Alcoholic Beverages d. Laundry service b. Parking or traffic violations e. Entertainment or recreation c. In-room movies f. Expenses incurred by spouses,family members, or guests. ND: 4840-9653-1715, v. 2 EXHIBIT D Exhibit E Board of Directors Meetings Attended Form Director Name: Period Covered: From: To: Item No. Date Meeting Attended Description 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. -Instructions on Reverse - Exhibit E Instructions for the Preparation of the Board of Directors Meetings Attended Form 1.Enter the period (dates) of the meetings that will be reported on the form. 2. Record the date, name/purpose of meeting, and issues discussed at the meeting(s) attended on behalf and expense of the District. Board of Directors Meetings Attended Forms shall be submitted to the District Secretary prior to or on the date of the next regular board meeting that follows the dates of the meetings reported on this form. No information on the form may be designated as confidential in nature. This form will be filed with the minutes of the meeting and become part of the board records. OTAY WATER DISTRICT BOARD OF DIRECTORS POLICY Subject Policy Number Date Adopted Date Revised DIRECTORS COMPENSATION, REIMBURSEMENT OF EXPENSES AND GROUP INSURANCE BENEFITS 08 2/20/91 8/3/22 Page 1 of 7 Purpose To provide guidelines for payment of compensation and reimbursement of expenses to Directors in connection with their attendance at meetings or the performance of other authorized business, and for group insurance benefits for Directors. Background Members of the Board of Directors (“Directors”) attend regular, adjourned or special meetings of the Board of Directors (“Board”). In addition, Directors attend other District meetings, committee meetings, association meetings, and educational seminars on behalf of the District. These meetings and seminars are related to District business, water and wastewater, water and wastewater related issues, and California special districts. State statutes authorize District payments for attendance at meetings and reimbursements of expenses incurred. State law also authorizes the District to provide health and welfare benefits for active Directors and, in limited circumstances, retired Directors if they served 12 years and were first elected prior to January 1, 1995. The District is also authorized to offer health and welfare benefits for retired Directors who commenced office on or after January 1, 1995, if the recipient participates on a self-pay basis. Policy The District will compensate Directors on a per diem basis for attendance at authorized meetings or functions and will reimburse Directors for reasonable expenses incurred while traveling on District business to include, lodging, dining, transportation and related incidentals. A. Directors’ Per Diem As provided in Section 1.01 C. of the District Code of Ordinances,each Director shall receive a per diem in the amount of $158(effective October 2, 2022) for each day of attendance at meetingsof the Board or for each day of service rendered as a Director by request or authorization of the Board, not to exceed a total often (10) days in any calendar month. Attendance at any meeting shown on Exhibit A to this Policy shall be deemed a meetingrequested or authorized by the Board. Attendance at meetings shallbe in accordance with Exhibit A. The President of the Board or theBoard may authorize a Director to attend meetings not listed inExhibit A when the President or the Board determines that it is inthe interest of the District that a Director attend, and that suchattendance be compensated and expenses reimbursed. Director’sclaims for per diem amounts shall be made on a “Board of DirectorsPer Diem and Mileage Claim Form” (Exhibit B). The President of theBoard or the Board may approve reimbursement of expenses outside EXHIBIT 2 OTAY WATER DISTRICTBOARD OF DIRECTORS POLICY Subject Policy Number Date Adopted Date Revised DIRECTORS COMPENSATION, REIMBURSEMENT OF EXPENSES AND GROUP INSURANCE BENEFITS 08 2/20/91 8/3/22 Page 2 of 7 the per diem limit for a Director if the Director submits receipts for all of the related District business expenses. The Board President or the Board of Directors may restrict a Director’s ability to receive a per diem for meeting attendance if the Director engages in misconduct. Said restriction may apply to pre-approved meetings as listed on Attachment A of this policy. (Please see Board Policy 40: Ethics.) Attendance at a meeting that is not authorized by this policy (pre-approved meetings) or pre-approved by the President may be approved by the Board for per diem compensation. Director’s seeking per diem compensation for these meetings shall request that the item be presented to the Board at its next regularly scheduled meeting for consideration. The decision of the Board shall be final. When travel arrangements require a day earlier arrival or a day later departure, Directors will be eligible for the $158 per diem and reasonable expenses associated with the extended stay will be reimbursed as specified below. B. Pre-payment of Otherwise Reimbursable Expenses The Director may request pre-payment of registration,transportation, and lodging, using the “Board of Directors Travel Request Form” (Exhibit C). Pre-payments shall be limited to theDirector’s expenses only. No advances shall be made on travel expenses. C.Reimbursement of Expenses Each Director shall be reimbursed for travel expenses to and fromthe meetings described in Exhibit A or for any other authorizedDistrict business as follows: 1.Authorization Travel associated with the attendance of meetings orfunctions for Directors shall be approved in advance by theOtay Water District Board President. To request approval of travel, the Director should complete a “Board of DirectorsTravel Request Form” (Exhibit B) in order to be eligible for compensation and/or reimbursement. Travel requests will bereviewed and approved by the Board President or the Board. 2. Transportation a.Air TransportationThe District will endeavor to purchase airline ticketsin advance taking advantage of discounts and lowairfares. OTAY WATER DISTRICTBOARD OF DIRECTORS POLICY Subject Policy Number Date Adopted Date Revised DIRECTORS COMPENSATION, REIMBURSEMENT OF EXPENSES AND GROUP INSURANCE BENEFITS 08 2/20/91 8/3/22 Page 3 of 7 b. Automobile1.Personal Auto: Directors may use their personalvehicle. The District will reimburse Directors atthe current rate/mile as established by the IRS,plus tolls, parking, etc., provided, however, ifair transportation is available, the total amountof expense paid shall be limited to the cost ofcoach air travel between points traveled by personal vehicle. Gasoline, collision andliability insurance, and maintenance will be provided by the Director and is deemed covered inthe rate/mileage reimbursement. Directors using personal vehicles on Districtbusiness must maintain a valid California driver’slicense and the automobile insurance coveragerequired by the State of California, or makearrangements for a driver who meets the aboverequirements. 2. Rental Cars: The District will provide a rentalcar when needed. Such rental car shall be acompact or mid-size class, unless upgrades are offered at no additional cost to the District. c.Miscellaneous Transportation Whenever practicable, bus, taxi, rail, shuttle, etc.transportation may be used in lieu of, or in conjunction with, the modes above. 3.Meals and Lodging a.Meals and BeveragesWhenever travel requires meals, the meals, excludinggratuity, shall be reimbursable, provided the Directorpresents a receipt along with the “Board of DirectorsExpense Claim Form” (Exhibit D) for all meals.Reimbursements for expense items where a receipt hasbeen lost will not be paid until the President or the Board has reviewed and approved the expense item. Mealsare reimbursable based on the Meals and Incidental Expenses (M&IE) as updated by the U.S. General ServicesAdministration: 1.Full Day ReimbursementWhen a Director is traveling for a full day and nomeals are provided for by other sources, such aspre-paid registration, the Director may bereimbursed for meal expenses at the rate providedby the M&IE per day. This amount is exclusive of OTAY WATER DISTRICTBOARD OF DIRECTORS POLICY Subject Policy Number Date Adopted Date Revised DIRECTORS COMPENSATION, REIMBURSEMENT OF EXPENSES AND GROUP INSURANCE BENEFITS 08 2/20/91 8/3/22 Page 4 of 7 any gratuities. 2.Single Meal ReimbursementWhen a Director requires reimbursement for asingle meal while traveling, the maximum mealreimbursement amount shall be at a rate providedby the M&IE for Breakfast, lunch, and/or dinner,or amounts determined by the President or the Boardto be reasonable for the occasion or circumstances. These amounts and any amountapproved by the President or Board shall exclude gratuities. 3.Partial Day Reimbursement When a Director will be traveling for a partialday or where a single meal is provided for by othersources such as pre-paid registration, the maximumreimbursement amount shall be at the rate providedby the M&IE per meal, or such other amounts as maybe determined by the President or the Board to bereasonable for the occasion or circumstances. Inany event all amounts to be reimbursed shallexclude any gratuities. 4.TaxesThe maximum meal reimbursement amounts are inclusive of and assume expenses for taxes. Themaximum meal reimbursements shall exclude any and all gratuities. b. Lodging The District will reimburse Directors or pre-payaccommodations in single rooms at conference facilitiesor in close proximity when applicable. Or, in theabsence of conference accommodations, normal single-room business, government or commercial classaccommodation may be obtained. Under normalcircumstances, lodging will not be reimbursed for thenight before a conference starts and the night after itends. However, in situations where available travelschedules would require the Director to leave homebefore 6:00 AM or return to home after 12:00 AM, lodging for the night before or the night after will bereimbursable. 4. Entertainment The District shall not cover any expenses incurred forrecreation or entertainment. OTAY WATER DISTRICT BOARD OF DIRECTORS POLICY Subject Policy Number Date Adopted Date Revised DIRECTORS COMPENSATION, REIMBURSEMENT OF EXPENSES AND GROUP INSURANCE BENEFITS 08 2/20/91 8/3/22 Page 5 of 7 5. Incidental Expenses Unavoidable, necessary, and reasonable authorized expenses will be fully reimbursed by the District. Some examples of allowable expenses are: a. Reasonable transportation to local restaurants and to optional functions that are a part of conference events. b. Parking fees. c. The following expenses are not reimbursable: 1. Alcoholic beverages 2. Parking or traffic violations 3. In-room movies or laundry services 6. Directors’ Responsibility a. Directors must submit a detailed “Board of Directors Expense Claim Form” for reimbursement. Claim forms should be supported by vouchers and itemized receipts of expenditures for which reimbursement is being requested. Receipts must be attached for all expenses. If a receipt is lost, the lost receipt must be noted on the “Board of Directors Expense Claim Form” (Exhibit D) and approved by the President or the Board before any payment can be made. Claim forms shall be submitted within 45 calendar days after the expense was incurred. Expense claims requiring reimbursement to the District, which are not reconciled within 45 calendar days, shall be deducted from the next month’s reimbursement. b. Expenses will not be reimbursed for meetings that have been pre-paid and not attended. The President or the Board may excuse an absence for a meeting. The absent Director shall provide a verbal or written report at the next regularly scheduled Board meeting stating the reason for the absence and, if appropriate, request that it be excused. Directors will be required to reimburse the District for any pre-paid expenses for any unexcused absence. This reimbursement will be made by deduction from future expenditures. c. When two (2) or more Directors combine an expense on one receipt, the Director requesting reimbursement should indicate, on or attached to the Director’s “Board of Directors Expense Claim Form” the identity of the other persons sharing expenses. This will facilitate appropriate allocation of expenses to each participant. OTAY WATER DISTRICT BOARD OF DIRECTORS POLICY Subject Policy Number Date Adopted Date Revised DIRECTORS COMPENSATION, REIMBURSEMENT OF EXPENSES AND GROUP INSURANCE BENEFITS 08 2/20/91 8/3/22 Page 6 of 7 d. Expenses incurred by a Director, other than reimbursable expenses, including, but not limited to expenses of the Director’s spouse, family members, or guests are the responsibility of the Director. e. Each Director shall provide a brief report on meetings attended at the expense of the District at the next regular meeting of the Board of Directors [Government Code Section 53232.3(d)]. The report may be provided verbally during the “Directors Reports” section of the meeting or submitted in writing to the District Secretary on the “Board of Directors Meetings Attended Form” (Exhibit E). Written reports will be filed with the minutes of the meeting and become part of the board records. f. All documents related to reimbursable District expenditures are public records subject to disclosure under the California Public Records Act. [Government Code Section 53232.3(d)]. g. The District shall, at least annually, provide a report to disclose any reimbursement paid by the District within the immediately preceding fiscal year of at least $100 for each individual charge for services or product received. “Individual charge” (as defined in California Government Code Section 53065.5) includes, but is not limited to, one meal, lodging for one day, transportation, or a registration fee. D. District Group Insurance Benefits 1. Each Director, while serving as a member of the Board of Directors, shall be entitled to the health and welfare and life insurance benefits set forth in the Schedule of Benefits in the District Group Insurance Plan Booklet, which benefits are furnished by the District at District cost, with applicable contributions, for active District employees and Directors. Each active Director shall also be entitled to a $65,000 term life and accidental death and dismemberment insurance policy (subject to policy requirements and any standard age reduction schedule), a $100,000 travel accidental death and dismemberment policy. In addition to the foregoing, the District will pay premiums for additional individual life insurance coverage in an amount of up to $250,000 for a 20 year term for those active Directors who apply for such coverage with the District’s provider and meet the provider’s standard underwriting guidelines and policy requirements. If coverage at higher amounts or for a longer OTAY WATER DISTRICT BOARD OF DIRECTORS POLICY Subject Policy Number Date Adopted Date Revised DIRECTORS COMPENSATION, REIMBURSEMENT OF EXPENSES AND GROUP INSURANCE BENEFITS 08 2/20/91 8/3/22 Page 7 of 7 term is made available by the provider, each Director may purchase such additional coverage on a self-pay basis. 2. Each former member of the Board of Directors, who served in office after January 1, 1981, who was elected to a term of office that began before January 1, 1995, who is at least 60 years of age, and whose total service at the time of termination is not less than 12 years, shall be entitled to the health and welfare and life insurance benefits set forth in the District Group Insurance Plan Booklet, which benefits are furnished by the District, at District cost, for retired Directors. E. Miscellaneous 1. The General Manager shall submit the District’s organizational membership list, which the Board shall review annually in January following reorganization of the Board and election of a new President. 2. Cell Phone expenses are not considered a reimbuseable expense. Attachments Exhibit A: Approved Function List Exhibit B: “Board of Directors Per Diem and Mileage Claim Form” Exhibit C: “Board of Directors Travel Request Form” Exhibit D: “Board of Directors Expense Claim Form” Exhibit E: “Board of Directors Meetings Attended Form” EXHIBIT A Approved Functions List Board Policy for payment of per diem compensation and expenses for Director attendance at District meetings: The Board reviews its authorization and policy for payment of per diem compensation for pre-approved meetings annually, in January following reorganization of the Board and election of a new President. Below is the current Board policy: 1. The following meetings are pre-approved for all Directors to attend and receive per diem compensation and expense reimbursement: a) Otay Water District Regular and Special Board Meetings b) Otay committee meetings for committee members only c) Otay business meetings called by the General Manager or the Board President, or authorized by the Board President where individual Directors are requested to attend d) Except as otherwise specifically excluded in this policy, official District functions that take place during normal business hours where Directors are requested to attend by either the Board President or the Board e) District sponsored events or events where the District sponsors a table and the Board President or the General Manager extends invitations to Directors to attend the event f) Semi-annual conference of the Association of California Water Agencies g) Regular quarterly meetings of the Water Agencies Association of San Diego County h) Regularly monthly meeting of Council of Water Utilities i) Business meetings and conferences of the California Special District Association held in San Diego County j) Up to four (4) board meetings of the San Diego County Water Authority per calendar year k) Up to one (1) board meeting of the Metropolitan Water District per calendar year l) Business or Board Meetings of regional and/or local Chambers of Commerce, where the District maintains a membership or whose geographical area includes the District’s service area, and the meeting includes discussions that are water and wastewater-industry related All other meetings not listed here require pre-approval by the President or Board for Directors to receive per diem compensation and/or expense reimbursement. EXHIBIT A 2. The following meetings are pre-approved for designated Otay Director representatives or designated alternate. The District Secretary will maintain an updated list of designated Director representatives. Any other Director who wishes to attend these meetings and receive a per diem must have approval from the President or Board prior to the event or be designated by the President or Board, as an alternate. The pre-approval shall include the attendance of the Director at the commission, committee, board or meeting and any committee, subcommittee or other official or posted meeting of the agencies, commissions, committees or boards listed below: a) Planning Group and government agency meetings that fall within the boundaries of each Directors district (when issues impacting OWD are discussed) b) Inter-Agency Committee Meeting c) METRO (TAC/AFFORD) Commission d) ACWA or CSDA meetings/conferences e) Water Conservation Garden f) WateReuse Association g) South County Economic Development Council 3. The Board President or his designee is pre-authorized to attend District business meetings with cities and other agencies to represent Otay Water District and may claim a per diem and expenses. Any other Director desiring to attend the same meeting of this nature would require approval to attend from the President or the Board in order to receive a per diem and expense reimbursement. 4. When the President or the Board appoints a Director(s) to a committee, the meeting(s) shall be considered pre-approved for per diem and expense reimbursement. 5. The following meetings are not eligible for pre-approved per diem claims: a) Attending other Districts’ Board meetings, unless there is a matter on their agenda that is related to Otay business b) Otay employee appreciation breakfast, luncheons or dinners c) Retirement receptions d) Otay picnics or dinner-dances or other purely social events e) If a per diem reimbursement is offered by another agency (i.e. San Diego County Water Authority and the Metro Commission) f) First Friday Breakfasts unless presenting Otay official business to the assembly EXHIBIT A g) Any political campaign event or function 6. In order to submit a per diem/travel reimbursement the member must attend at least 50% of the meeting (per day) and the reimbursement request must be submitted within 45 days of the occurrence, otherwise it may be considered attended without per diem. The President of the Board will make the final determination. 7. All other meetings/conferences/tours/seminars/ workshops/functions not listed in this policy must be pre-approved by the Board President or the Board. EXHIBIT B (Director’s Signature) GM Receipt: Date: FOR OFFICE USE: TOTAL MILEAGE REIMBURSEMENT: $ INSTRUCTIONS ON REVERSE OTAY WATER DISTRICT BOARD OF DIRECTORS PER-DIEM AND MILEAGE CLAIM FORM Pay To: Period Covered: Employee Number: From: To: ITEM DATE MEETING PURPOSE / ISSUES DISCUSSED MILEAGE HOME to OWD OWD to HOME MILEAGE OTHER LOCATIONS Total Meeting Per Diem: $ ($158 per meeting) Total Mileage Claimed: miles EXHIBIT B INSTRUCTIONS FOR PREPARATION OF BOARD OF DIRECTORS PER DIEM CLAIM FORM 1. Record the date, and name or purpose/issues discussed of meeting attended on behalf of the District. Note: The District will pay Director's per-diem for one meeting/ function per day and the maximum of 10 meetings/functions per month. If a Director attends more than 10 meetings/functions (10 days), the District will reimburse for the mileage and any reimbursable out-of-pocket expenses incurred for these additional meetings. 2. Record number of miles (round trip) driven to attend meeting/function. The use of personal vehicles in the conduct of official District business shall be reimbursed at the current Internal Revenue Service rate. The Director's expense claim should indicate the nature of the trip. If a trip begins at home, the District will reimburse the mileage from home to destination and return mileage. District insurance does not cover personal vehicles while they are being driven on District business. The reimbursement rate is inclusive of an allowance for insurance costs. The District will reimburse Directors for the deductible under their personal insurance policy should they be involved in an accident while on District business. To be eligible for reimbursement, each Director shall maintain a current California driver’s license and at least the minimum vehicle liability insurance required by State law or shall arrange for a driver who meets said standards. The District will not reimburse the cost of travel of a personal nature taken in conjunction with travel on official business. Claim forms shall be submitted within 45 calendar days after the meeting date. Expense claims requiring reimbursement to the District which are not reconciled within 45 calendar days, shall be deducted from the next month’s reimbursement. No information on the Per Diem Claim Form may be designated as confidential in nature. All expenses must be fully disclosed on the form. OTAY WATER DISTRICT BOARD OF DIRECTORS TRAVEL REQUEST FORM Director: Date of Request: Name and Location of Function: Date(s) function to be held: - Sponsoring Organization: Request for Prepayment of Fees Related to the Function: Expense Type Not Needed Pre-Payment Requested Registration Airline Auto Rental Mileage N/A Taxi/Shuttle N/A Lodging Meals N/A Other Expenses – Explain Below Lodging Preference: Explanation of Other Expenses: Signature of Director Date of Request For Office Use Only Below This Line Date of Board Approval: Expense Type Description Amount Pre-Paid Registration Airline Auto Rental Mileage N/A Taxi/Shuttle N/A Lodging Meals N/A Other Expenses District Secretary Date Processed EXHIBIT C OTAY WATER DISTRICT BOARD OF DIRECTORS EXPENSE CLAIM FORM Pay To: Period Covered: Employee Number: From: To: ITEMIZED REIMBURSEMENT CLAIMED Date Type of Reimbursement Amount TOTAL Reimbursement Claimed: $ Director Signature: Date: GM Receipt: Date: INSTRUCTIONS ON REVERSE EXHIBIT D INSTRUCTIONS FOR PREPARATION OF BOARD OF DIRECTORS EXPENSE CLAIM FORM The necessary expenses incurred while traveling on District business including common carrier fares (economy class), automobile rental charges, District business telephone calls, lodging, baggage handling, parking fees, meals, etc. will be reimbursed when documented on the Director's Per Diem and Expense Claim Forms. Receipts must be attached for all meal expenses. If a receipt is lost, the lost receipt should be noted next to the expense and submitted to the President before any reimbursement can be made. Receipts are required for the reimbursement of all expenses. All receipts must have the nature of the expense and the business purpose noted on the receipt. The District will not reimburse the cost of travel of a personal nature taken in conjunction with travel on official business. Meals shall be reimbursed as per section 3, Meals and Lodging, of this policy (Policy 8). Any receipts that include costs of personal travel (e.g., hotel receipt for employee and spouse) should identify what the cost would have been without personal travel (e.g., single room rate as opposed to double room rate). Claim forms shall be submitted within 45 calendar days after the expense was incurred. Expense claims requiring reimbursement to the District which are not reconciled within 45 calendar days, shall be deducted from the next month’s reimbursement. No information on the Expense Claim Form may be designated as confidential in nature. All expenses must be fully disclosed on the form. The following expenses are not reimbursable: a. Alcoholic Beverages d. Laundry service b. Parking or traffic violations e. Entertainment or recreation c. In-room movies f. Expenses incurred by spouses, family members, or guests. ND: 4840-9653-1715, v. 2 EXHIBIT D Exhibit E Board of Directors Meetings Attended Form Director Name: Period Covered: From: To: Item No. Date Meeting Attended Description 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. -Instructions on Reverse - Exhibit E Instructions for the Preparation of the Board of Directors Meetings Attended Form 1. Enter the period (dates) of the meetings that will be reported on the form. 2. Record the date, name/purpose of meeting, and issues discussed at the meeting(s) attended on behalf and expense of the District. Board of Directors Meetings Attended Forms shall be submitted to the District Secretary prior to or on the date of the next regular board meeting that follows the dates of the meetings reported on this form. No information on the form may be designated as confidential in nature. This form will be filed with the minutes of the meeting and become part of the board records. STAFF REPORT TYPE MEETING: Regular Board MEETING DATE: August 3, 2022 PROJECT: Various DIV. NO.: All SUBMITTED BY: Kelli Williamson, Human Resources Manager APPROVED BY: Adolfo Segura, Chief, Administrative Services Jose Martinez, General Manager SUBJECT: AUTHORIZE A THREE-YEAR FIXED CONTRACT, PLUS TWO (2) ONE-YEAR OPTIONS, WITH SAGEVIEW ADVISORY GROUP FOR DISTRICT DEFERRED COMPENSATION INVESTMENT ADVISOR SERVICES IN AN AMOUNT NOT-TO- EXCEED $135,406 GENERAL MANAGER’S RECOMMENDATION: That the Otay Water District (District) Board of Directors (Board) award a contract to SageView Advisory Group (SageView) and authorize the General Manager to execute a three-year fixed contract, plus two (2) one-year options, with SageView of Irvine, CA, for deferred compensation investment advisor services in an amount not-to-exceed $135,406. COMMITTEE ACTION: Please see “Attachment A”. PURPOSE: To obtain Board authorization for the General Manager to enter into a three-year fixed contract with SageView, plus two (2) one-year options, for deferred compensation investment advisor services in an amount not- to-exceed $135,406. ANALYSIS: The District uses investment advisor services to provide fiduciary governance and investment consulting services to its deferred compensation retirement plans. SageView, registered as an investment advisor with the SEC, was retained as the firm assisting the District with these plans. SageView assists with: •Deferred Compensation Committee Establishment and Creation of Charter/By-Laws AGENDA ITEM 8a 2 • Ongoing Committee Member Fiduciary Education • Creation of a formal Investment Policy Statement • Conducting Semi-Annual Committee Meetings on Investment Monitoring/Reporting • Drafting Committee Meeting Agendas and Minutes Additionally, SageView assists the District with the ongoing management of Voya, the recordkeeper for the deferred compensation plans, and participant education consulting. In 2019, the District conducted a Request for Proposal (RFP) and entered into a three (3) year agreement under the General Manager’s signature authority with SageView. In an effort to continue with best practices and to validate that the District is receiving the best available deferred compensation investment advisor consulting services at a competitive price, staff solicited proposals once again for Investment Advisor Services in March 2022. An RFP was issued and advertised on the District’s website and Periscope (formerly BidSync), the District’s online solicitation system. The District received proposals from the following four (4) firms: FIRM FIVE-YEAR COST Benefit Financial Services Group (BFSG) $112,500 Capital Research + Consulting LLC $210,000 Hyas Group $150,000 SageView Advisory Group $135,406 The four (4) proposals were jointly reviewed and rated by a three- person panel, all members of the Deferred Compensation Committee, with the scoresheet attached hereto as “Attachment B”. The written proposal review included evaluation on the following criteria: background & experience of firm; experience & credential of service team; understanding of the scope of services and proposed methodology; responsiveness and readability; and overall best value. Based on the overall evaluation, which included a review and rating of proposals and fees, staff recommends contracting with SageView Advisory Group. While all evaluated firms are reputable, SageView scored exceptionally well in all categories being evaluated demonstrating their expertise and knowledge in the deferred compensation/financial industry, and the ability to provide comprehensive resources. In addition, the District has been extremely pleased with the services that SageView has provided over the past three (3) years. Costs associated with SageView include a 4% increase each year for inflation and the annual breakdown is as follows: 3 Term: Year: Total Initial Term Year 1 - FY23 $25,000 Initial Term Year 2 - FY24 $26,000 Initial Term Year 3 - FY25 $27,040 Optional Renewal Term Year 4 - FY26 $28,121 Optional Renewal Term Year 5 - FY27 $29,245 Five-year Total $135,406 FISCAL IMPACT: Joe Beachem, Chief Financial Officer The annual cost of the agreement is $25,000 for FY23, $26,000 for FY24, and $27,040 for FY25, the first three (3) years, and will not exceed $135,406 over five (5) years. Funding for this expenditure has been budgeted in the FY23 operating budget. LEGAL IMPACT: None. ATTACHMENTS: Attachment A - Committee Action Report Attachment B - Summary of Proposal Scoresheet ATTACHMENT A SUBJECT/PROJECT: AUTHORIZE A THREE-YEAR FIXED CONTRACT, PLUS TWO (2) ONE-YEAR OPTIONS, WITH SAGEVIEW ADVISORY GROUP FOR DISTRICT DEFERRED COMPENSATION INVESTMENT ADVISOR SERVICES IN AN AMOUNT NOT-TO-EXCEED $135,406 COMMITTEE ACTION: The Finance, Administration, and Communications Committee met on July 20, 2022, to review this item and the following comments were made: • The Committee discussed the scoring process and stated that staff’s recommendation was straightforward. • In response to a question from the Committee, staff indicated that the three-year fixed contract would be approved annually at the General Manager’s level. Following the discussion, the Committee supported staffs’ recommendation and presentation to the full board as a Consent Item. Background & experience of firm Experience & credential of service team Understanding scope of services & proposed methodology Responsiveness & readability Individual Subtotal Technical Score Fee Score Total Score Firm Maximum Points 25 25 25 10 85 85 15 100 Evaluator 1 18 21 20 7 66 Evaluator 2 21.2 12.9 20 4.9 59 Evaluator 3 17 15 15 5 52 $112,500 Evaluator 1 17 20 20 6 63 Evaluator 2 17.2 21.8 13.9 9.1 62 Evaluator 3 15 20 17 7 59 $210,000 Evaluator 1 22 21 21 8 72 Evaluator 2 22.2 9.7 16.6 8.8 57.3 Evaluator 3 15 18 20 7 60 $150,000 Evaluator 1 23 23 22 9 77 Evaluator 2 21.7 22.8 22.9 8.9 76.3 Evaluator 3 24 22 20 8 74 $135,406 SageView Advisory (Irvine, CA) 61.33 11 86.77 59.00 75.77 15 1 963.10 Summary of Proposal Scoresheet RFP FY23-2200-020 Investment Advisor Services 74.00 62.33 72.10 BFSG (Irvine, CA) Capital Research + Consulting (Pasadena, CA) Hyas Group (Portland, OR) ATTACHMENT B STAFF REPORT TYPE MEETING: Regular Board MEETING DATE: August 3, 2022 PROJECT: Various DIV. NO.: All SUBMITTED BY: Kelli Williamson, Human Resources Manager APPROVED BY: Adolfo Segura, Chief, Administrative Services Jose Martinez, General Manager SUBJECT: AUTHORIZE A THREE-YEAR FIXED CONTRACT, PLUS TWO (2) ONE-YEAR OPTIONS, WITH SAGEVIEW ADVISORY GROUP FOR DISTRICT DEFERRED COMPENSATION INVESTMENT ADVISOR SERVICES IN AN AMOUNT NOT-TO- EXCEED $135,406 GENERAL MANAGER’S RECOMMENDATION: That the Otay Water District (District) Board of Directors (Board) award a contract to SageView Advisory Group (SageView) and authorize the General Manager to execute a three-year fixed contract, plus two (2) one-year options, with SageView of Irvine, CA, for deferred compensation investment advisor services in an amount not-to-exceed $135,406. COMMITTEE ACTION: Please see “Attachment A”. PURPOSE: To obtain Board authorization for the General Manager to enter into a three-year fixed contract with SageView, plus two (2) one-year options, for deferred compensation investment advisor services in an amount not- to-exceed $135,406. ANALYSIS: The District uses investment advisor services to provide fiduciary governance and investment consulting services to its deferred compensation retirement plans. SageView, registered as an investment advisor with the SEC, was retained as the firm assisting the District with these plans. SageView assists with: •Deferred Compensation Committee Establishment and Creation of Charter/By-Laws AGENDA ITEM 8a 2 •Ongoing Committee Member Fiduciary Education •Creation of a formal Investment Policy Statement •Conducting Semi-Annual Committee Meetings on InvestmentMonitoring/Reporting •Drafting Committee Meeting Agendas and Minutes Additionally, SageView assists the District with the ongoing management of Voya, the recordkeeper for the deferred compensation plans, and participant education consulting. In 2019, the District conducted a Request for Proposal (RFP) and entered into a three (3) year agreement under the General Manager’s signature authority with SageView. In an effort to continue with best practices and to validate that the District is receiving the best available deferred compensation investment advisor consulting services at a competitive price, staff solicited proposals once again for Investment Advisor Services in March 2022. An RFP was issued and advertised on the District’s website and Periscope (formerly BidSync), the District’s online solicitation system. The District received proposals from the following four (4) firms: FIRM FIVE-YEAR COST Benefit Financial Services Group (BFSG)$112,500 Capital Research + Consulting LLC $210,000 Hyas Group $150,000 SageView Advisory Group $135,406 The four (4) proposals were jointly reviewed and rated by a three- person panel, all members of the Deferred Compensation Committee, with the scoresheet attached hereto as “Attachment B”. The written proposal review included evaluation on the following criteria: background & experience of firm; experience & credential of service team; understanding of the scope of services and proposed methodology; responsiveness and readability; and overall best value. Based on the overall evaluation, which included a review and rating of proposals and fees, staff recommends contracting with SageView Advisory Group. While all evaluated firms are reputable, SageView scored exceptionally well in all categories being evaluated demonstrating their expertise and knowledge in the deferred compensation/financial industry, and the ability to provide comprehensive resources. In addition, the District has been extremely pleased with the services that SageView has provided over the past three (3) years. Costs associated with SageView include a 4% increase each year for inflation and the annual breakdown is as follows: 3 Term: Year: Total Initial Term Year 1 - FY23 $25,000 Initial Term Year 2 - FY24 $26,000 Initial Term Year 3 - FY25 $27,040 Optional Renewal Term Year 4 - FY26 $28,121 Optional Renewal Term Year 5 - FY27 $29,245 Five-year Total $135,406 FISCAL IMPACT: Joe Beachem, Chief Financial Officer The annual cost of the agreement is $25,000 for FY23, $26,000 for FY24, and $27,040 for FY25, the first three (3) years, and will not exceed $135,406 over five (5) years. Funding for this expenditure has been budgeted in the FY23 operating budget. LEGAL IMPACT: None. ATTACHMENTS: Attachment A - Committee Action Report Attachment B - Summary of Proposal Scoresheet ATTACHMENT A SUBJECT/PROJECT: AUTHORIZE A THREE-YEAR FIXED CONTRACT, PLUS TWO (2) ONE-YEAR OPTIONS, WITH SAGEVIEW ADVISORY GROUP FOR DISTRICT DEFERRED COMPENSATION INVESTMENT ADVISOR SERVICES IN AN AMOUNT NOT-TO-EXCEED $135,406 COMMITTEE ACTION: The Finance, Administration, and Communications Committee met on July 20, 2022, to review this item and the following comments were made: •The Committee discussed the scoring process and stated that staff’srecommendation was straightforward. •In response to a question from the Committee, staff indicated thatthe three-year fixed contract would be approved annually at the General Manager’s level. Following the discussion, the Committee supported staffs’ recommendation and presentation to the full board as a Consent Item. Background & experience of firm Experience & credential of service team Understanding scope of services & proposed methodology Responsiveness & readability Individual Subtotal Technical Score Fee Score Total Score Firm Maximum Points 25 25 25 10 85 85 15 100 Evaluator 1 18 21 20 7 66 Evaluator 2 21.2 12.9 20 4.9 59 Evaluator 3 17 15 15 5 52 $112,500 Evaluator 1 17 20 20 6 63 Evaluator 2 17.2 21.8 13.9 9.1 62 Evaluator 3 15 20 17 7 59 $210,000 Evaluator 1 22 21 21 8 72 Evaluator 2 22.2 9.7 16.6 8.8 57.3 Evaluator 3 15 18 20 7 60 $150,000 Evaluator 1 23 23 22 9 77 Evaluator 2 21.7 22.8 22.9 8.9 76.3 Evaluator 3 24 22 20 8 74 $135,406 SageView Advisory (Irvine, CA) 61.33 11 86.77 59.00 75.77 15 1 963.10 Summary of Proposal Scoresheet RFP FY23-2200-020 Investment Advisor Services 74.00 62.33 72.10 BFSG (Irvine, CA) Capital Research + Consulting (Pasadena, CA) Hyas Group (Portland, OR) ATTACHMENT B STAFF REPORT TYPE MEETING: Regular Board MEETING DATE: August 3, 2022 SUBMITTED BY: Kevin Cameron Senior Civil Engineer PROJECT: Various DIV. NO. All APPROVED BY: Bob Kennedy, Engineering Manager Rod Posada, Chief, Engineering Jose Martinez, General Manager SUBJECT: Award of Two (2) Professional Services Contracts for As-Needed Coating Inspection Services for Fiscal Years 2023-2025 GENERAL MANAGER’S RECOMMENDATION: That the Otay Water District (District) Board of Directors (Board) award two (2) professional services agreements for As-Needed Coating Inspection Services and to authorize the General Manager to execute the two (2) agreements with Coating Specialists and Inspection Services, Inc. (CSI Services) and Rusty Pauls Inspections, LLC dba MCS Inspection (MCS Inspection) in an amount not-to-exceed $175,000 during Fiscal Years 2023-2025 (ending June 30, 2025). COMMITTEE ACTION: Please see Attachment A. PURPOSE: To obtain Board authorization for the General Manager to enter into two (2) professional services contracts for As-Needed Coating Inspection Services with CSI Services and MCS Inspection, each in an amount not-to-exceed $175,000 for Fiscal Years 2023-2025. The total amount of tasks under the two contracts will not exceed $175,000. AGENDA ITEM 8b 2 ANALYSIS: The District will require the services of a professional coating inspection consultant in support of the District’s Capital Improvement Program (CIP), and more specifically, the Corrosion Control Program for steel reservoirs, for the next three (3) fiscal years. Due to the strict requirements for the surface preparation and coating application on potable water storage tanks, the District uses a third-party coating inspector to monitor, document, and verify coatings are applied per the coating manufacturer’s specifications. The District requires the coating inspector be certified by the National Association of Corrosion Engineers (NACE) as a Level III Coating Inspector. The Coating Inspector’s tasks include, but are not limited to, submitting daily reports detailing the contractor’s activities, periodic testing, and overall quality control for the recoating procedures. It is more efficient and cost effective to issue an as-needed contract for coating inspection services, which will provide the District with the ability to obtain consulting services in a timely and efficient manner. This concept has also been used in the past for other disciplines such as design engineering, construction management, geotechnical, and environmental services. The District staff will identify tasks for specific projects and request cost proposals from the two (2) consultants during the contract period. Each consultant will prepare a detailed scope of work, schedule, and fee for each task order, with the District evaluating the proposals based upon qualifications and cost. Upon written task order authorization from the District, the selected consultant shall then proceed with the project as described in the scope of work. The CIP projects that will require coating inspection services for the duration of this contract are listed below: CIP DESCRIPTION ESTIMATED COST P2614 485-1 Reservoir Interior/Exterior Coating & Upgrades $40,000 P2567 1004-2 Reservoir Interior/Exterior Coating & Upgrades $40,000 P2657 1485-1 Reservoir Interior/Exterior Coating & Upgrades $30,000 P2631 1485-2 Reservoir Interior/Exterior Coating & Upgrades $35,000 P2543 850-1 Reservoir 2-year Warranty Inspection & Repairs $5,000 P2533 1200-1 Reservoir 2-year Warranty Inspection & Repairs $5,000 P2593 458-1 Reservoir 2-year Warranty Inspection & Repairs $5,000 TOTAL:$160,000 3 The coating inspection scope of work for each of the above CIP projects is estimated from preliminary information and past CIP projects. Therefore, staff believes that a $175,000 cap on the As- Needed Coating Inspection Services contract is adequate, while still providing additional capacity for unforeseen support needs by the District. The As-Needed Coating Inspection Services contract does not commit the District to any expenditure until a task order is approved to perform work on a CIP project. The District does not guarantee work to the consultant, nor does the District guarantee that it will expend all of the funds authorized by the contract on professional services. The District solicited for coating inspection services by placing an advertisement on the Otay Water District’s website and using Periscope S2G, the District’s online bid solicitation website on April 12, 2022. The advertisement was also placed in the Daily Transcript. Seven (7) firms submitted a letter of interest and a statement of qualifications. The Request for Proposal (RFP) was sent to all seven (7) firms. Three (3) firms submitted a proposal on the due date of May 25, 2022. •CSI Services, Santa Clarita, CA •Duratek Coating Consultants, Gold Beach, OR •MCS Inspection, Paso Robles, CA Firms that did not submit a proposal were: Diversified Project Services International, Cypress Environmental Partners, S & S Coating Services, and Pond & Company. In accordance with the District’s Policy 21, staff evaluated and scored all written proposals. CSI Services and MCS Inspection received the highest scores based on their experience, understanding of the scope of work, proposed method to accomplish the work, and their hourly rates. CSI Services and MCS Inspection were the most qualified consultants with the best overall proposals. A summary of the complete evaluation is shown in Attachment B. CSI Services and MCS Inspection both submitted the Company Background Questionnaire, as required by the RFP, and staff did not find any significant issues. In addition, staff checked their references and performed an internet search on the company. Staff found the references to be excellent and did not find any outstanding issues with the internet search. 4 FISCAL IMPACT: Joe Beachem, Chief Financial Officer The funds for this contract will be expended on a variety of CIP projects, as previously noted above. This contract is for as-needed professional services based on the District's need and schedule, and expenditures will not be made until a task order is approved by the District for the consultant's services on a specific CIP project. The FY 2023 budget is sufficient to support the As-Needed Coating Inspection Services required. The Project Manager anticipates that the FY 2024 and FY 2025 budgets, if approved, will be sufficient to support the coating inspection services for those fiscal years. The Finance Department has determined that funding will be available from the Replacement fund, as outlined in the individual CIP project budgets described above. GRANTS/LOANS: Engineering staff researched and explored grants and loans and found none available for this Project. STRATEGIC GOAL: This Project supports the District’s Mission statement, “To provide exceptional water and wastewater service to its customers, and to manage District resources in a transparent and fiscally responsible manner” and the General Manager’s Vision, "To be a model water agency by providing stellar service, achieving measurable results, and continuously improving operational practices." LEGAL IMPACT: None. KC/BK:jf ENG OPERATING - Documents\As-Needed Services\Coating Inspection\FY 2023-2025\Staff Report\BD_08-03-22_Staff Report_Award of As-Needed Coating Inspection Services (KC-BK).docx Attachments: Attachment A – Committee Action Attachment B – Summary of Proposal Rankings ATTACHMENT A SUBJECT/PROJECT: Various Award of Two (2) Professional Services Contracts for As-Needed Coating Inspection Services for Fiscal Years 2023-2025 COMMITTEE ACTION: The Engineering, Operations, and Water Resources Committee (Committee) reviewed this item at a meeting held on July 19, 2022, and the following comments were made: •Staff noted that the Coating Inspector will be utilized tomonitor and document the recoating process on the District’s water storage facilities. The coatings applied to potable watertanks in particular, have stringent application guidelines. TheCoating Inspector certifies that the application process follows to the manufacturer’s specifications and the State’s drinkingwater regulations. •Staff mentioned that this service is separate from the CathodicProtection Consultant who monitors steel pipelines, and the performance of the anodes in steel reservoirs. •As a response to a question by the Committee, if there are anysignificant differences in cost between this year’s cost and fouryears ago, staff responded that the coating inspector is the major cost and CSI went up by approximately $5.00 per hour. •Committee noted that staff went out looking for Grants and Loans that might cover these expenses and that none were available. Itwas also noted that by doing this legwork we might be able to minimize the impact on the rates. •As a response to a question by the Committee, staff responded that this is a three-year contract, and the consultant does nothave provisions for increasing their rate by an inflation factor as the rates are fixed for three years. •As a response to a question by the Committee, staff responded that the inspectors have not seen anything that has been doneincorrectly such as a contractor cutting corners. Staff responded that the quality control done at the District is stringent. If an inspector saw a contractor on a project doing something that was not according to plans and specs or not in accordance with the recommendation of the coating manufacturer staff would react immediately. At this time, staff have not heard of any issues. The current inspectors are certified SP5 and are trained to notice failures in the quality control. •Committee commented that if the coatings are done right with agood inspector this lends to the longer life of the coatings and saves on cost and provides a higher quality product of thecoating. Following the discussion, the Committee supported staffs’ recommendation and presentation to the full board as a Consent Item. C:\OneDrive\Otay Water District\ENG OPERATING - Documents\As-Needed Services\Coating Inspection\FY 2023-2025\Selection Process\Summary of Proposal Rankings.xls Qualifications of Team Responsiveness and Project Understanding Technical and Management Approach INDIVIDUAL SUBTOTAL - WRITTEN AVERAGE SUBTOTAL - WRITTEN Proposed Rates* Consultant's Commitment to DBE TOTAL SCORE 30 25 30 85 85 15 Y/N 100 Poor/Good/ Excellent Kevin Cameron 28 24 27 79 Kent Payne 29 24 29 82 Marciano Santos 28 24 28 80 Jeff Marchioro 28 24 27 79 Aaron Hazard 30 22 24 76 Kevin Cameron 25 20 22 67 Kent Payne 24 20 22 66 Marciano Santos 25 22 25 72 Jeff Marchioro 26 20 23 69 Aaron Hazard 25 20 21 66 Kevin Cameron 26 22 26 74 Kent Payne 24 21 25 70 Marciano Santos 27 23 26 76 Jeff Marchioro 27 20 25 72 Aaron Hazard 30 18 22 70 Firm CSI Services DuraTek Coating Consultants MCS Inspection Fee $34,400 $38,688 $36,118 Score 15 1 9 *Note: Review Panel does not see or consider proposed fee when scoring other categories. The proposed fee is scored by a staff member not on the Review Panel. RATES SCORING CHART Y 94 MCS Inspection 72 9 Y 81 Excellent 68 1 CSI Services 79 15 DuraTek Coating Consultants Y 69 MAXIMUM POINTS Excellent ATTACHMENT BSUMMARY OF PROPOSAL RANKINGS As-Needed Coating Inspection Services FY 2023-2025 WRITTEN REFERENCES STAFF REPORT TYPE MEETING: Regular Board MEETING DATE: August 3, 2022 SUBMITTED BY: Michael Long Engineering Manager PROJECTS: P2593-001103 DIV. NO. 2 APPROVED BY: Rod Posada, Chief, Engineering Jose Martinez, General Manager SUBJECT: Approval of Final Contract Change Order No. 2 in an amount not-to-exceed a reduction of ($112,600.00) to the Construction Contract with Advanced Industrial Services, Inc. for the 458-1 Reservoir Interior/Exterior Coating & Upgrades Project GENERAL MANAGER’S RECOMMENDATION: That the Otay Water District (District) Board of Directors (Board) authorize the General Manager to execute the Final Contract Change Order No. 2 to the existing construction contract with Advanced Industrial Services, Inc. (AIS) in the reduced amount of ($112,600.00) for the 458-1 Reservoir Interior/Exterior Coating & Upgrades Project (Project) (see Exhibit A for Project location). COMMITTEE ACTION: Please see Attachment A. PURPOSE: To obtain Board authorization for the General Manager to execute the Final Contract Change Order No. 2 to reduce the existing contract in an amount not-to-exceed ($112,600.00) for the Project. AGENDA ITEM 8c ANALYSIS: The 458-1 Reservoir is a 0.8 million-gallon (MG) potable water storage facility that serves portions of Chula Vista. It is one (1) of two (2) steel tanks in the 458 Pressure Zone. The 458-1 Reservoir was originally constructed in 1964 and was last recoated on the interior in 2008 and the exterior in 2003. The interior and exterior coating removal/replacement and the recommended structural and safety upgrades are substantially complete. The completed coatings and upgrades ensure compliance with the American Water Works Association (AWWA) and the Occupational Safety and Health Administration Standards for both Federal (OSHA) and State (Cal-OSHA). At the November 3, 2021 Board Meeting, the Board awarded a construction contract in the amount of $774,169.00 to AIS. Since the award of the construction contract, one (1) change order has been approved. Change Order No. 1, which totaled $7,200.00, compensated the contractor for changes associated with the District’s need to modify the ladder security door functionality at the 1200-1 Reservoir as a result of previously contracted replacement of ladder safety climb system that resulted in the door’s operational issues. Change Order No. 1 resulted in a fourteen (14) calendar day extension to the 170- calendar day contract making the revised contract 184 calendar days. Final Contract Change Order No. 2, which is the subject of this staff report, adjusts the contract quantities resulting from field conditions for the following seven (7) items, as detailed in the attached Exhibit C: 1. Decreases the amount allocated for Bid Item 10, Full Span C- channel Rafters Replacement, by $32,400.00. 2. Decreases the amount allocated for Bid Item 11, Mid-Span C-channel Rafters Replacement, by $27,000.00. 3. Decreases the amount allocated for Bid Item 12, Cross Span C-channel Rafters Replacement, by $21,600.00. 4. Decreases the amount allocated for Bid Item 18, Structural Modification Allowance, by $17,700.00. 5. Decreases the amount allocated for Bid Item 20, Shell Rafter Clips (Unit Price), by $9,000.00. 6. Decreases the amount allocated for Bid Item 21, 8-inch Diameter, 5/16-inch Thick Steel Patches (Unit Price), by $4,900.00. 7. Provides (14-calendar day) time extension to replace a fitting on the existing reservoir fill piping system. In total, the cost associated with the items in Change Order No. 2 is a reduction of the construction contract amount of ($112,600.00) to a total contract amount of $668,769.00. Change Order No. 2 adds an additional 14 days to the 180-calendar day contract for a new contract total of 194-calendar days. The revised contract completion date is July 20, 2022. FISCAL IMPACT: Joe Beachem, Chief Financial Officer The total budget for CIP P2593, as approved in the FY 2023 budget, is $1,050,000. Total expenditures, plus outstanding commitments and forecast, are $884,976.66. See Attachment B for the budget detail. Based on a review of the financial budget, the Project Manager anticipates that the budget for CIP P2593 is sufficient to support the Project. The Finance Department has determined that, under the current rate model, 100% of the funding is available from the Replacement Fund. GRANTS/LOANS: N/A STRATEGIC GOAL: This Project supports the District’s Mission statement, “To provide exceptional water and wastewater service to its customers, and to manage District resources in a transparent and fiscally responsible manner” and the General Manager’s Vision, "To be a model water agency by providing stellar service, achieving measurable results, and continuously improving operational practices." LEGAL IMPACT: None. ML/RP:jf https://otaywater365.sharepoint.com/sites/engcip/Shared Documents/P2593 458-1 Reservoir Int-Ext Coating & Upgrades/Staff Reports/08-03-22 Staff Report 458-1 Reservoir Coating Final CO #2-MJL.docx Attachments: Attachment A – Committee Action Attachment B – Budget Detail – CIP P2593 Exhibit A – Project Location for 458-1 Reservoir Exhibit B – Change Order #2 for 458-1 Reservoir ATTACHMENT A SUBJECT/PROJECT: P2593-001103 Approval of Final Contract Change Order No. 2 in an amount not-to-exceed a reduction of ($112,600.00) to the Construction Contract with Advanced Industrial Services, Inc. for the 458-1 Reservoir Interior/Exterior Coating & Upgrades Project COMMITTEE ACTION: The Engineering, Operations, and Water Resources Committee (Committee) reviewed this item at a meeting held on July 19, 2022, and the following comments were made: • Staff noted that the 458-1 Reservoir is 1 of 2 potable water storage facilities in the 458 pressure zone serving portions of Chula Vista and has a capacity of 800,000 gallons. • Staff mentioned that the District’s Corrosion Control Program showed the existing interior and exterior were nearing the end of their useful life. • Staff noted that as part of the recoating project, structural upgrades have been made to bring the Reservoir up to current Federal and State OSHA standards as well as AWWA Standards. Improvements include new roof lanyards and ladder safety climb, new roof vent, sample ports, rafters, and cathodic equipment. • Staff noted that the contract amount reduction is for the allowances and also for some of the bid items that were not utilized such as the rafters which were determined not to need replacement. • Committee questioned that by waiting two years would the District be compromising the quality of the end product. Staff responded that we are not and went on to address the concern from a design perspective about rafter replacement at this point versus in two years. Following the discussion, the Committee supported staffs’ recommendation and presentation to the full board as a Consent Item. ATTACHMENT B – Budget Detail CIP P2593 SUBJECT/PROJECT: P2593-001103 Approval of Final Contract Change Order No. 2 in an amount not-to-exceed a reduction of ($112,600.00) to the Construction Contract with Advanced Industrial Services, Inc. for the 458-1 Reservoir Interior/Exterior Coating & Upgrades Project Level Title1 Committed Expenditures Outstanding Commitment Projected Final Cost Vendor Project Phase Budget Budget Cost Type $0.00 $0.00 $0.00 $0.00 Budget Total $0.00 $0.00 $0.00 $0.00 Consultant Contracts $3,975.00 $3,975.00 $0.00 $3,975.00 CSI SERVICES INC Planning Regulatory Agency Fees $50.00 $50.00 $0.00 $50.00 COUNTY OF SAN DIEGO Planning Standard Salaries $9,270.55 $9,270.55 $0.00 $9,270.55 Planning Total $13,295.55 $13,295.55 $0.00 $13,295.55 Consultant Contracts $6,370.00 $6,370.00 $0.00 $6,370.00 PSOMAS Design Standard Salaries $21,075.41 $21,075.41 $0.00 $21,075.41 Design Total $27,445.41 $27,445.41 $0.00 $27,445.41 Construction Contracts $781,369.00 $581,692.25 $199,676.75 $781,369.00 ADVANCED INDUSTRIAL SVCS INC Construction ($112,600.00)$0.00 ($112,600.00)($112,600.00)ADVANCED INDUSTRIAL SVCS INC Construction $16,335.00 $16,335.00 $0.00 $16,335.00 ALYSON CONSULTING Construction $55,572.00 $55,572.00 $0.00 $55,572.00 CSI SERVICES INC Construction $970.00 $970.00 $0.00 $970.00 GEOCON INCORPORATED Construction INFRASTRUCTUR E EQUIPMENT & MATERIALS $4,589.53 $0.00 $4,589.53 $4,589.53 FERGUSON WATERWORKS # 1083 Construction Security Services $20,000.00 $1,296.00 $18,704.00 $20,000.00 WATCHLIGHT CORPORATION Construction $921.59 $921.59 $0.00 $921.59 REPROHAUS CORP Construction $104.00 $104.00 $0.00 $104.00 DAILY JOURNAL CORPORATION Construction Standard Salaries $76,974.58 $76,974.58 $0.00 $76,974.58 Construction Total $956,835.70 $733,865.42 $222,970.28 $956,835.70 Budget $1,050,000.00 Total $884,976.66 $774,606.38 $110,370.28 $884,976.66 Project Budget Detail P2593-458-1 Res Int/Ext Coating & Upgrades 1/1/2004 - 6/30/2022 Planning Design Construction Consultant Contracts Service Contracts OTAY WATER DISTRICT458-1 Reservoir Interior/Exterior Coating & UpgradesLOCATION MAP EXHIBIT AC:\OneDrive\Otay Water District\ENG CIP - Documents\P2593 458-1 Reservoir Int-Ext Coating & Upgrades\Graphics\Exhibits-Figures\NOE Exhibit.mxd !\ VICINITY MAP PROJECT SITE DIV 5 DIV 1 DIV 2 DIV 4 DIV 3 ÃÅ54 ÃÅ125 ÃÅ94 ÃÅ905 §¨¦805 FNTS 458-1RESERVOIR CIP P2593F 0 400200 Feet O L Y M P I C P K W Y BRANDYWINE AVE PT BARROW DR MORRO PT DR WES T POINT DR SEQUOIA ST OTAY WATER DISTRICT 2554 SWEETWATER SPRINGS BLVD., SPRING VALLEY, CA. 91978, (619) 670-2222 CONTRACT/P.O. CHANGE ORDER No.2 PROJECT/ITEM:458-1 Reservoirs Interior/Exterior Coating & Upgrades CONTRACTOR/VENDOR:Advanced Industrial Services REF.CIP No.: P2593 APPROVED BY: GM REF. P.O. No:721675 DATE:6/24/22 DESCRIPTION: See attached page 2 of 3 for continuation. REASON: See attached page 3 of 3 for continuation. CHANGE P.O. TO READ: Revise Contract to deduct $112,600.00 and add 14 days time for a total Contract amount of $668,769.00 with a Contract Duration of 198 Calendar Days. ORIGINAL CONTRACT/P.O. AMOUNT:$774,169.00 ADJUSTED AMOUNT FROM PREVIOUS CHANGE:$7,200.00 TOTAL COST OF THIS CHANGE ORDER: $(112,600.00) NEW CONTRACT/P.O. AMOUNT IS:$668,769.00 ORIGINAL CONTRACT COMPLETION DATE:6/22/22 CONTRACT/P.O. TIME AFFECTED BY THIS CHANGE:No REVISED CONTRACT COMPLETION DATE:7/20/22 IT IS UNDERSTOOD WITH THE FOLLOWING APPROVALS, THAT THE CONTRACTOR/VENDOR IS AUTHORIZED AND DIRECTED TO MAKE THE HEREIN DESCRIBED CHANGES. IT IS ALSO AGREED THAT THE TOTAL COST FOR THIS CHANGE ORDER CONSTITUTES FULL AND COMPLETE COMPENSATION FOR OBLIGATIONS REQUIRED BY THE CONTRACT/P.O. ALL OTHER PROVISIONS AND REQUIREMENTS OF THE CONTRACT/P.O. REMAIN IN FULL FORCE AND EFFECT. CONTRACTOR/VENDOR:STAFF APPROVALS: SIGNATURE:PROJ. MGR :DATE: NAME :Pablo Gamboa DIV.MGR :DATE: TITLE:Project Manager DATE :CHIEF:DATE: COMPANY & Advanced Industrial Services ADDRESS:11712 Cherry Street DISTRICT APPROVAL: Los Alamitos, CA 90720 GEN. MANAGER:DATE: COPIES: FILE (Orig.), CONTRACTOR/VENDOR,CHIEF-ENGINEERING,CHIEF-FINANCE, ENGR. MGR. ACCTS PAYABLE, INSPECTION, PROJ. MGR.,ENGR. SECRETARY, PURCHASING,PROJECT BINDER 6/27/22 6/27/22 Contract / P.O. Change Order No. 2 page 2 of 3 Description of Work Description Increase Decrease Time Item No. 1: This Change Order decreases the amount allocated for Bid Item 10, Full Span C-channel Rafters Replacement (Unit Price), by $32,400.00 to a new authorized amount of $0.00. (Deduct 18 EA at $1,800/EA) $32,400.00 0 Item No. 2: This Change Order decreases the amount allocated for Bid Item 11, Mid- Span C-channel Rafters Replacement (Unit Price), by $27,000.00 to a new authorized amount of $0.00. (Deduct 18 EA at $1,500/EA) $27,000.00 0 Item No. 3: This Change Order decreases the amount allocated for Bid Item 12, Cross Span C-channel Rafters Replacement (Unit Price), by $21,600.00 to a new authorized amount of $0.00. (Deduct 18 EA at $1,200/EA) $21,600.00 0 Item No. 4: This Change Order decreases the amount allocated for Bid Item 18, Structural Modification Allowance, by $17,700.00 to a new authorized amount of $32,300.00. $17,700.00 0 Item No. 5: This Change Order decreases the amount allocated for Bid Item 20, Shell to Rafter Clips (Unit Price), by $9,000.00 to a new authorized amount of $0.00. (Deduct 36 EA at $250/EA) $9,000.00 0 Item No. 6: This Change Order decreases the amount allocated for Bid Item 21, 8-inch Diameter 5/16-inch Thick Steel Patches (Unit Price), by $4,900 to a new authorized amount of $2,100.00. (Deduct 14 EA at $350/EA) $4,900.00 0 Item No. 7: This Change Order provides a 14 calendar day time extension to allow the District to replace a fitting on the existing reservoir fill piping. $0.00 $0.00 14 Sub Total Amount $0.00 $112,600.00 14 Total Net Change Order Amount ($112,600.00) Revisions to: BID SCHEDULE Item #Description Quantity Unit Unit Price Amount 10 Full Span C-channel Rafters Replacement 0 EA $1,800.00 $0.00 11 Mid-Span C-channel Rafters Replacement 0 EA $1,500.00 $0.00 12 Cross Span C-channel Rafters Replacement 0 EA $1,200.00 $0.00 18 Structural Modification Allowance 1 LS LS $32,300.00 20 Shell to Rafter Clips (Unit Price)0 EA $250.00 $0.00 21 8-inch Diameter 5/16-inch Thick Steel Patches (Unit Price)6 EA $350.00 $2,100.00 Contract / P.O. Change Order No. 2 page 3 of 3 Reason: Item No. 1: The Contract Bid Item No. Bid Item 10, Full Span C-channel Rafters Replacement (Unit Price), was used to the maximum extent practical and is no longer required. Item No. 2: The Contract Bid Item No. Bid Item 11, Mid-Span C-channel Rafters Replacement (Unit Price), was used to the maximum extent practical and is no longer required. Item No. 3: The Contract Bid Item No. Bid Item 12, Cross Span C-channel Rafters Replacement (Unit Price), was used to the maximum extent practical and is no longer required. Item No. 4: The Contract Bid Item No. Bid Item 18, Structural Modification Allowance, was used to the maximum extent practical and is no longer required. Item No. 5: The Contract Bid Item No. Bid Item 20, Shell to Rafter Clips (Unit Price), was used to the maximum extent practical and is no longer required. Item No. 6: The Contract Bid Item No. Bid Item 21, 8-inch Diameter 5/16-inch Thick Steel Patches (Unit Price), was used to the maximum extent practical and is no longer required. Item No. 7: As part of preparations for reservoir disinfection,District staff reinstalled a reservoir inlet fitting removed as part of an isolation valve replacement. During reassembly,the fitting flange cracked and required replacement. Resulting from supply chain delays, locating a suitable replacement impacted the planned disinfection schedule. This Change Order is required to provide the required project time extension to account for the District’s fitting replacement schedule. STAFF REPORT TYPE MEETING: Regular Board MEETING DATE: August 3, 2022 SUBMITTED BY: Michael Long Engineering Manager PROJECT: ANX-22-001 DIV. NO. 2 APPROVED BY: Rod Posada, Chief, Engineering Jose Martinez, General Manager SUBJECT: Adopt Resolution No. 4416, Florida Rock Industries, Inc. Water Annexation, Wiley Road, Chula Vista, CA 91913, APNs: 644-060-20-00 and 644-060-17-00 to the Otay Water District and to Water Improvement District ID No. 22/27 GENERAL MANAGER’S RECOMMENDATION: Adopt Resolution No. 4416, the annexation of the property of Florida Rock Industries, Inc. Water Annexation, 2275 Hard Rock Road, Chula Vista, CA 91913, APNs: 644-060-20-00 and 644-060-17-00 to the Otay Water District and to Water Improvement District ID No. 22/27 (see Attachment B). COMMITTEE ACTION: Please see Attachment A. PURPOSE: The purpose of the proposed annexation of the property, owned by Florida Rock Industries, Inc. (“Property Owner”), located at 2275 Hard Rock Road, Chula Vista, CA 91913, APNs: 644-060-20-00 and 644-060-17-00 to the Otay Water District and to Water Improvement District ID No. 22/27 is to make water service available to theparcel owned by the Property Owner. ANALYSIS: A written request and Petition signed by the Property Owner representative has been received for annexation of APNs: 644-060-20- 00 and 644-060-17-00 into Improvement District No. 22/27 for water service. The total acreage to be annexed is 237.01 acres. The parcel is currently within the District's sphere of influence of the District’s Water Improvement District No. 22/27 as shown in Exhibit AGENDA ITEM 8d A. Therefore, annexation of this property to the District, and to Improvement District No. 22/27, is required for water service. The property currently receives no water service and the District’s water facilities are located adjacent to the property. This annexation will not create an island. FISCAL IMPACT: Joe Beachem, Chief Financial Officer The property owner has paid the District’s annexation processing fee of $898.01 and the water annexation fee of $2,247.63 for a total of $3,145.64 deposited into account D1128-090539 and will pay any additional service fees including the water capacity fee as established in the attached Resolution No. 4416. GRANTS/LOANS: Not applicable. STRATEGIC GOAL: This Project supports the District’s Mission statement, “To provide exceptional water and wastewater service to its customers, and to manage District resources in a transparent and fiscally responsible manner” and the General Manager’s Vision, "To be a model water agency by providing stellar service, achieving measurable results, and continuously improving operational practices." LEGAL IMPACT: None. MJL/RP:jf Https://otaywater365.sharepoint.com/sites/engpublicservices/Shared Documents/SAMP WSA ANX/D1128-090539 Water Annexation Vulcan Chula Vista/Staff Report/BD 08-03-2022 Water Annexation Florida Rock Industries, Inc. Staff Report.docx Attachments: Attachment A - Committee Action Attachment B - Resolution No. 4416 Exhibit A - Legal Description Exhibit B - Legal Map Exhibit C – Grant Deed Exhibit D – Location Map ATTACHMENT A SUBJECT/PROJECT: ANX-22-001 Adopt Resolution No. 4416, Florida Rock Industries, Inc. Water Annexation, Wiley Road, Chula Vista, CA 91913, APNs: 644-060-20-00 and 644-060-17-00 to the Otay Water District and to Water Improvement District ID No. 22/27 COMMITTEE ACTION: The Engineering, Operations, and Water Resources Committee (Committee) reviewed this item at a meeting held on July 19, 2022, and the following comments were made: • As a response to a question by the Committee, staff responded that this was a quarry area, and that this area would be developed. • As a response to a question by the Committee, staff responded that it will be within the District’s area for recycled water as the pipeline will be extended along Hardrock Road and another portion of Village 3 will be built south of Hardrock Road which will be the conduit for recycled water and potable water. Following the discussion, the Committee supported staffs’ recommendation and presentation to the full board as an Action Item. ATTACHMENT B Page 1 of 4 RESOLUTION NO. 4416 A RESOLUTION OF THE BOARD OF DIRECTORS OF OTAY WATER DISTRICT APPROVING THE ANNEXATION TO OTAY WATER DISTRICT WATER IMPROVEMENT DISTRICT NO. 22/27 OF THOSE LANDS DESCRIBED AS “FLORIDA ROCK INDUSTRIES, INC. WATER ANNEXATION (APNS: 644-060-20-00 AND 644-060-17-00)” (FILE NO. ANX 22-001/DIVISION 2) WHEREAS, a letter has been submitted by Florida Rock Industries, Inc., the owner and party that has an interest in the land described in Exhibit "A," attached hereto, for annexation of said land to Otay Water District Water Improvement District No. 22/27 pursuant to California Water Code Section 72670 et seq.; and WHEREAS, pursuant to Section 72680.1 of said Water Code, the Board of Directors may proceed and act thereon without notice and hearing. NOW, THEREFORE, THE BOARD OF DIRECTORS OF THE OTAY WATER DISTRICT FINDS, RESOLVES, ORDERS AND DETERMINES as follows: 1. A depiction of the area proposed to be annexed, and the boundaries of ID 22/27 following the annexation, is set forth on a map in Exhibit “B” filed with the Secretary of the District, which map shall govern for all details as to the area proposed to be annexed. 2. The purpose of the proposed annexation is to make water service available to the area to be annexed, which availability constitutes a benefit to said area. 3. The Board finds and determines that the area proposed to be annexed to ID 22/27 will be benefited by such annexation and that the property currently within ID 22/27 will also be ATTACHMENT B Page 2 of 4 benefited and not injured by such annexation because after the annexation a larger tax base will be available to finance the water facilities and improvements of ID 22/27. 4. The Board of Directors hereby declares that the annexation of said property is subject to the owners complying with the following terms and conditions: (a) The petitioner for said annexation shall pay to Otay Water District the following: (1) The annexation processing fee and water annexation fee at the time of application; (2) State Board of Equalization filing fees in the amount of $1,500 (Requirements & Fees – Boundary Change, August 1, 2005); (3) The OWD capacity fees at the time of connection to the Otay Water District water system; (4) Any annual assessment fees collected through the County Tax Assessor’s for APNs 644-060- 20-00 and 644-060-17-00; (5) In the event that sewer service is to be provided, Petitioners shall pay all applicable sewer fees per Equipment Dwelling Unit (EDU) at the time the sewer connection is purchased; and (6) Payment by the owner of APNs 644-060-20-00 and 644-060-17-00 of all other applicable local or state agency fees or charges. ATTACHMENT B Page 3 of 4 (b) The property to be annexed shall be subject to taxation after annexation thereof for the purposes of the improvement district, including the payment of principal and interest on bonds and other obligations of the improvement district, authorized and outstanding at the time of annexation, the same as if the annexed property had always been a part of the improvement district. 5. The Board hereby declares the property described in Exhibit "A" and depicted in Exhibit “B” shall be considered annexed to ID 22/27 upon passage of this resolution. 6. The Board of Directors further finds and determines that there are no exchanges of property tax revenues to be made pursuant to California Revenue and Taxation Code Section 95 et seq., as a result of such annexation. 7. The annexation of APNs 644-060-20-00 and 644-060-17-00 to the District’s Water Improvement District 22/27 is hereby designated as the “FLORIDA ROCK INDUSTRIES, INC. WATER ANNEXATION (APNS: 644-060-20-00 AND 644-060-17-00)”. 8. Pursuant to Section 57202(a) of the Government Code, the effective date of the “FLORIDA ROCK INDUSTRIES, INC. WATER ANNEXATION (APNS: 644-060-20-00 AND 644-060-17-00)” shall be the date this Resolution is adopted by the Board of Directors of the Otay Water District. 9. The General Manager of the District and the Secretary of the District, or their respective designees, are hereby ATTACHMENT B Page 4 of 4 ordered to take all actions required to complete this annexation. PASSED, APPROVED AND ADOPTED by the Board of Directors of the Otay Water District at a regular meeting held this 3rd day of August, 2022. President ATTEST: __________________________________ District Secretary • I 1 � .-. i_.��ECOROEO AT THE REQUEST OF DOC U 2013-0745042 ¢HICAGO TlltE CO. Order: 65737 t },J.;o I f 6"1 -ef't!i & • u 5� R.,EC9R:DH�6 lt!!QUEST!!t) � AND WHEN RECORDED MAlL. Till$'•GRANT DEED AND ALL TAX STATEMENTS TO: Brisa Acquisitions, LLC � ND ff c/o Vulcan Materials Company, West Region 500 North Brand,. Suite ·500 Glendale, CA 9i203, Attn: General Counsel I llll\11 1111 111111111111111 11111 lllll 11111 111111111\ 111111\111 \1111111 DeC 31, 2013 12:22 PM 0FFIOAL RECORDS SAN DIEGO COUNTY RECORDER'S OFFICE Ernest J. Dronenburg., Jr., COUNTY RECORDER FEES: 21.00 OC: OC TAX: N.D.PAGES: 3 IIDfflHWIDIIIIIHi�llilllllll\11 (Above Space for Recorder's Use Only)· GRANT DEED Documentary Transfer Tax not shown pursuant to Section I 1932 of the Revenue and Taxation Code, as amended. FOR VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, OTA Y VALLEY QUARRY, LLC, a Delaware limited liability company ("Grantor"); hereby GRANTS to Brisa Acquisitions, LLC, a Delaware limited liability company, the following described real property (the "Property") located in the C'ity of Chula Vis� County of San Diego, State of California: AND SUBJECT TO; SEE EXl-IlBIT "l" A TT ACHED HERETO AND IN CORPORA TED HEREIN BY TlllS REFERENCE t.Taxes and· assessments.2.All other covenants, conditions, restrictions, reservations, rights, rights of way,easements, encumbrances, liens and title matters whether or not of record or visible from .an 'inspection of the Property and all matters which an accurate survey of the Property would disclose. [SIGNATURES CONTINUED ON NEXT PAGE) Page 1 of 3 Requested By: Maria Bilog , Printed: 12/27/201611:10AM Doc: 2013-745042 DEG 12-31-2013 EXHIBIT C •• t i'•' f'�� Order: 65737 IN WITNESS WHEREOF, Grantor.has caused·this Grant Deed to·be executed as·ofthe 'l ?+h day·ofDecember, 2()13. "Seller" OTAY VALLEY QUARRY, LLC,fa. neia�a-re Tii:J:li t:Efcf 1Ia:6Ii i.ty .. cc,mpany --. ---------•-"'-'-•--J .. By� �.QLLERINVESTMENT GROl]_f, INC.,.a __i 'Cal_ifqrpia q_9:tp_oratiO:n:, i'-.ts sole--m�m8er • \ ... J ---�� • __ ·.: .. :.: -----_____ ........_ __ ----' By: � Namc,7'rtsu�risooll Title:. President and SecretarySTATE ·OF O�IFORNIA )COUNTY OF LOS ANGELES .)efore me, �-:bt,.( Notary Public, personally appearedl.JHI-J.-,j��l!..:...IIILl....l��1.1.---� who proved to me on the basis of satisfactory evidence to be the �rson� whose nameUDi"'C:1� subscribed to the within instrument and acknowledged to me that� executed the same� authorized C{lpacity{as:), and that by��1gnat\,lr. on the instrument th�son�, or the entity upon behalf of which the person(fhacted, executed the instrument.I certify under PENALTY OF PERJURY under the laws:ofthe State of California that:theforeg.oing paragraph is true and correct.WI'INESS,my hand and official seal.·(seal) -2- Page 2 of 3 Requested By: Maria Bilog , Printed: 12/27/2016 11: 10 AM Doc: 2013-745042 DEG 12-31-2013 Order: 65737 LEGAL DESCRIPTION OF PROPERTY OF OF COUNTY OF· SAN DIEGO, STATE OF CALIFORNIA, ACCORDING TO MAP THEREOF FILED IN OFFICE OF·THE COUNTY'RECORDER OF COUNTY DECEMBER FlLE NO. 2012-082239S ,OFFICIALRECORDS, APN 644-060-20 THROUGH 23, 'INCLUSIVE. EXHIBIT l Page 3 of 3 Requested By: Maria Bilog , Printed: 12/27/2016 11:10AM Doc: 2013-745042 DEG 12-31-2013 Order: 150271 .. • I RECORDING REQUESTED BY: C hitAJo T/-11'-' WHEN RECORDED MAIL TO AND MAIL TAX STATEMENTS TO: Florida Rock Industries, Inc. 500 North Brand Boulevard Suite 500 Glendale, CA 91203 DOC # 2014-0339583 I 1111111 11111111111111 11111 11 111 11111 111111111111111111111111111 1111111 AUG 08, 2014 8:00 AM OFFICIAL RECORDS SAN DIEGO COUNTY RECORDER'S OFFICE Einost J. Orononbwg. Jr .• COUNTY RECORDER FEES: 18.00 OC: OC TAX:: N.0. PAGES: 2 1111111 nm 1111111111 m1111 111m1 nm nm nm 11111111111m111 111111111111 11 11 Title Order No.: I 1668-X59 Space Above This Line For Recorder's Use Escrow No.: I 1668-TG3 GRANT DEED THE UNDERSIGNED GRANTOR(s) DECLARE(s): DOCUMENT ARY TRANSFER TAX is NOT OF PUBLIC RECORD, and FOR A VALUABLE CON SID ERA TION, receipt of which is hereby acknowledged, RP2, LLC, a California limited liability company hereby GRANT(s) to Florida Rock Industries, Inc., a Florida corporation the following described real property in the County of San Diego, State of California (Assessor's Parcel No. 644-060-17-00): PARCEL 2 OF PARCEL MAP NO. 20264, IN THE CITY OF CHULA VISTA, COUNTY OF SAN DIEGO, STATE OF CALIFORNIA, FILED IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY, JUNE 1, 2007 Page 1 of 2 Requested By: j.stevenson, Printed: 4/27/2021 9:07 AM Doc: SD:2014 00339583 Order: 150271 By:�_µ����:::=:::::;;:;:� Name: Title: STA TE OF CALIFORNIA } COUNTY OF Ot A-;J(Y== }S.S. On :S0\\0, JI , dOJl/ State, , who proved to me on the -bas-is--o-f_sa _t-is _fa _c_to_rJ_e_v_i_de_n _c _e_t _o _b _e_t _h _e_p _e_rso-n-�-w-h_o_s _e_n_am_e_�_,,-i .-subscribed �� withininstrument an d acknowled ged to � that �s�y.. executed the same in� ucrftheir authorized capa city�, an d that b�sig natu re� on the instrument the person�, or the entity upon behalf of which the personN acted, executed the instrument. I certify under PENALTY OF PERJURY under the la ws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Page 2 of 2 @ J.M.SMITft commlaalon 1 2007157 c Notary Publlc • Calllornla j!; Oranoo County - M Comm. Ex res Milt 11. 2017 (Notary Seal) Requested By: j.stevenson, Printed: 4/27/2021 9:07 AM Doc: SD:2014 00339583 STAFF REPORT TYPE MEETING: Regular Board Meeting MEETING DATE: August 3, 2022 SUBMITTED BY: Tita Ramos-Krogman, District Secretary W.O./G.F. NO:DIV. NO. APPROVED BY: Tita Ramos-Krogman, District Secretary Jose Martinez, General Manager SUBJECT: Board of Directors 2022 Calendar of Meetings GENERAL MANAGER’S RECOMMENDATION: At the request of the Board, the attached Board of Director’s meeting calendars for 2022 is being presented for discussion. PURPOSE: This staff report is being presented to provide the Board the opportunity to review the 2022 Board of Director’s meeting calendar and amend the schedules as needed. COMMITTEE ACTION: N/A ANALYSIS: The Board requested that this item be presented at each meeting so they may have an opportunity to review the Board meeting calendar schedule and amend it as needed. STRATEGIC GOAL: N/A FISCAL IMPACT: None. LEGAL IMPACT: None. Attachment: Calendar of Meetings for 2022 G:\UserData\DistSec\WINWORD\STAFRPTS\Board Meeting Calendar 8-03-22.doc AGENDA ITEM 9b Board of Directors, Workshops and Committee Meetings 2022 Regular Board Meetings: Special Board or Committee Meetings (3rd Wednesday of Each Month or as Noted) January 5, 2022 February 2, 2022 March 2, 2022 April 6, 2022 May 11, 2022 June 8, 2022 July 6, 2022 August 3, 2022 September 7, 2022 October 5, 2022 November 2, 2022 December 7, 2022 January 19, 2022 February 16, 2022 March 16, 2022 April 20, 2022 May 18, 2022 June 23, 2022 July 20, 2022 August 17, 2022 September 21, 2022 October 19, 2022 November 16, 2022 December 21, 2022 STAFF REPORT TYPE MEETING: Regular Board MEETING DATE: August 3, 2022 SUBMITTED BY: Lisa Coburn-Boyd Environmental Compliance Specialist PROJECT: P1253 DIV. NO. 5 APPROVED BY: Bob Kennedy, Engineering Manager Rod Posada, Chief, Engineering Jose Martinez, General Manager SUBJECT: Adopt Resolution No. 4415 Authorizing an Application for Environmental Mitigation Land Management Grant Program Funds to the San Diego Association of Governments, and Authorizing Staff to Accept Grant Fund, Execute Grant Agreement, and Provide Matching Funds and/or In-Kind Contributions GENERAL MANAGER’S RECOMMENDATION: Adopt Resolution No. 4415 (Attachment B), to authorize an application for Environmental Mitigation Land Management Grant Program Funds to the San Diego Association of Governments (SANDAG), authorize District staff to accept grant funds and execute the grant agreement for the project, and provide matching funds and/or in-kind contributions as needed for the San Miguel Habitat Management Area (HMA) Perimeter Fencing Restoration Project(see Exhibit A for Project location). COMMITTEE ACTION: Please see Attachment A. PURPOSE: The purpose of this resolution is to authorize an application that was submitted by District staff on January 31, 2022 for grant funds through the SANDAG TransNet Environmental Mitigation Program (EMP) for a Perimeter Fencing Restoration Project at the District’s HMA. AGENDA ITEM 10a 2 The resolution authorizes District staff to accept the grant funds and to execute the grant agreement. It also commits the District to providing matching funds and/or in-kind contributions up to the amount(s) set forth in the grant application. However, in the District’s grant application, that amount is zero since the application was for funding in the Threat Reduction category, which does not require matching funds. ANALYSIS: In November, 2021, District staff worked with the current HMA consultant and our as-needed grant consultant, Hoch Consulting, to write a grant proposal for a threat reduction project at the District’s HMA. The proposal was submitted to SANDAG for the 10th Cycle of TransNet Environmental Mitigation Program (EMP) Land Management Grant Program which provides funding for regional land management and biological monitoring. The grant application that the District submitted for funding was in the Threat Reduction Stewardship category. Funds allocated in this category are used for management stewardship actions to reduce threats to sensitive species and their habitats on existing conserved lands. Projects must demonstrate that future funding is available and that the project will maintain benefits long term. The HMA is experiencing increased illegal entrance and use of trails found throughout the site. The uptick correlated with the pandemic’s onset, which led people in search of more outdoor recreation opportunities. Mountain bikers and hikers are drawn to the surrounding United States Fish and Wildlife refuge trail system that is open to the public. The HMA’s perimeter fencing and gate locks are frequently cut to gain illegal entry, causing significant damage and threatening the viability of sensitive species and their habitats including the make-shift use of burrowing owls’ artificial burrows as “jumps” by dirt bikes and ATVs. The project will implement a variety of deterrent and education-oriented strategies to reduce threats and prevent disturbance to vulnerable habitat on the HMA. These strategies include an enhanced public outreach campaign, enhanced signage, illegal entry deterrents, including new and upgraded gates and locks, motion detection cameras, and use of private security. Exhibit B shows the areas within the HMA where deterrents will be implemented. District staff was informed that the Perimeter Fencing Restoration Project had been recommended for funding by the EMP Working Group Ad Hoc Committee on June 15, 2022. The EMP Working Group is recommending full funding of the project in the amount of $78,593.80. 3 The resolution to be adopted by the District’s Board of Directors includes the requirements of SANDAG’s Board Policy 035, Competitive Grant Procedures, Sections 4.1.1 and 4.1.2. Adoption of this resolution is a requirement of SANDAG once a grantee has been informed that their project was recommended for funding by the EMP Working Group. It must be submitted to SANDAG by August 19, 2022. The tasks outlined in the grant application will be completed by the current HMA contractor, Merkel & Associates and the District Environmental Compliance Specialist. All work must be completed within eighteen months of the notice to proceed from SANDAG, which is expected to occur in early fall, 2022. FISCAL IMPACT: Joe Beachem, Chief Financial Officer It is anticipated that the grant funds of $78,593.80 will cover all the costs associated with implementation of the project. There are no matching funds associated with this Threat Reduction grant funding. However, if there are any task costs associated with the project that go over the estimated budget amount, the District would either not complete that task or be responsible for the overage. The Operating Budget was increased by $52,000.00 for FY 2023 to cover potential costs associated with the implementation of two (2) grants, a SANDAG TransNet Habitat Restoration grant and a CalOES Hazard Mitigation grant, which both require matching funds. The District did not receive the Habitat Restoration grant so a portion of the $52,000.00 would be available if any costs for the Threat Reduction grant go over the estimated budget amount. GRANTS/LOANS: Engineering staff researched and explored grants and loans and were able to procure funding for this project. STRATEGIC GOAL: This Project supports the District’s Mission statement, “To provide exceptional water and wastewater service to its customers, and to manage District resources in a transparent and fiscally responsible manner” and the General Manager’s Vision, "To be a model water agency by providing stellar service, achieving measurable results, and continuously improving operational practices." LEGAL IMPACT: None. 4 LC-B/BK:jf https://otaywater365.sharepoint.com/sites/engoperating/Shared Documents/Environmental/HMA Threat Reduction Grant/Staff Report/SANDAG TransNet Grant Resolution Staff Report.docx Attachments: Attachment A – Committee Action Attachment B – Resolution No. 4415 Exhibit A – Project Location Exhibit B – Threat Reduction Grant Project Areas ATTACHMENT A SUBJECT/PROJECT: P1253 Adopt Resolution No. 4415 Authorizing an Application for Environmental Mitigation Land Management Grant Program Funds to the San Diego Association of Governments, and Authorizing Staff to Accept Grant Fund, Execute Grant Agreement, and Provide Matching Funds and/or In-Kind Contributions COMMITTEE ACTION: The Engineering, Operations, and Water Resources Committee (Committee) reviewed this item at a meeting held on July 19, 2022, and the following comments were made: • As a response to a question by the Committee, staff noted that there is one access trail the County would like to have, and staff has been working on this issue with the County Parks and Recreation group for this area. Staff added that it would take several years to complete because the County is currently concentrating on trails further south in Otay Mesa. If the trail is implemented, with District approval, then staff will work on access. The HMA operating requirements are such that there should be no human activity on the HMA. • Staff noted that with the Grant there will be further deterrents such as more gates and tamper proof lock boxes. One of the aspects of the grant is public education. Staff will work with Fish and Wildlife service which owns the land to the west. There will be enhanced signage that states there is no through trail. Staff will work with the mountain bike community for public education and also work with Scouting groups to help them understand what the HMA is and why it is closed to the public. • As a response to a question by the Committee, staff responded that this land is used as mitigation land for District CIP projects when they impact for example coastal sage scrub. It was noted that this is a land bank. • Staff mentioned that the District is selling the golf course and that there will be development. Hopefully, this development would serve as a deterrence and the public will respect the HMA. • Committee discussed possible suggestions to signage, pictures, and maps as restrictions and for public knowledge. Following the discussion, the Committee supported staffs’ recommendation and presentation to the full board as an Action Item. ATTACHMENT B RESOLUTION NO. 4415 AUTHORIZING AN APPLICATION FOR ENVIRONMENTAL MITIGATION LAND MANAGEMENT GRANT PROGRAM FUNDS TO THE SAN DIEGO ASSOCIATION OF GOVERNMENTS FOR OTAY WATER DISTRICT SAN MIGUEL HABITAT MANAGEMENT AREA PERIMETER FENCING RESTORATION PROJECT, COMMITTING TO PROVIDE MATCHING FUNDS, AND AUTHORIZING STAFF TO ACCEPT GRANT FUNDS AND EXECUTE GRANT AGREEMENT WHEREAS, in November 2004, the voters of San Diego County approved SANDAG Ordinance 04-01, which extended the TransNet ½ cent sales and use tax through 2048 (TransNet Ordinance); and WHEREAS, the TransNet Extension Ordinance contains provisions for the creation of an Environmental Mitigation Program (EMP), which began being funded by the TransNet Ordinance on April 1, 2008; and WHEREAS, in October 2021, SANDAG issued its Cycle 10 call for projects from entities wishing to apply for a portion of the EMP funds for use on environmental land management projects meeting certain criteria; and WHEREAS, Otay Water District (OWD) wishes to receive EMP Regional Habitat Conservation grant funds for the following project: OWD San Miguel Habitat Management Area Perimeter Fencing Restoration Project; and WHEREAS, Otay Water District understands that the EMP Regional Habitat Conservation grant funding is fixed at the programmed amount, and therefore project cost increases which exceed the grant awarded will be the sole responsibility of the grantee. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Otay Water District that the Otay Water District is authorized to submit an application to SANDAG for the Cycle 10 TransNet Environmental Mitigation Program Land Management Grant funding for the OWD San Miguel Habitat Management Area Perimeter Fencing Restoration Project; and BE IT FURTHER RESOLVED that, if a grant award is made by SANDAG to fund the OWD San Miguel Habitat Management Area Perimeter Fencing Restoration Project, the Board of Directors of the Otay Water District commits to providing matching funds and/or in-kind contributions up to the amount(s) set forth in its grant application and authorizes Otay Water District staff to accept the grant funds; 2 and authorizes the execution of the Grant Agreement included in the Cycle 10 call for projects without exceptions. PASSED AND ADOPTED by the Otay Water District Board of Directors this third day of August, 2022. Ayes: Nayes: Absent: Abstain: ___________________________________ ATTEST: ________________________________ President District Secretary  APPROVED AS TO FORM OTAY WATER DISTRICTSAN MIGUEL HABITAT MANAGEMENT AREA EXHIBIT AC:\OneDrive Work\Otay Water District\ENG OPERATING - Documents\Environmental\HMA Threat Reduction Grant\Graphics\Exhibit A, Location Map.mxd Esri, HERE, Garmin, (c) OpenStreetMap contributors VICINITY MAP SITE DIV 5 DIV 1 DIV 2 DIV 4 DIV 3 ÃÅ54 !\ ÃÅ125 ÃÅ94 ÃÅ905 §¨¦805 FNTS HMA SITE F 0 2,0001,000 Feet Threats Reduction TransNet EMP Land Management Grant Application Otay Water District San Miguel Habitat Management Area M&A #21-003-01 "/ "/ "/ "/ "/ "/ "/ "/ "/ "/"/"/ "/ "/ "/ GF GF GF GF !?North 2 West 1a West 1b East 3a East 3b Merkel & Associates, Inc.µ Proposed Project Areas toReduce Human Use Threats GF Proposed Gate, Lock Upgradeand/or Deterrents !?Proposed Deterrents Existing Restoration andEnhancement Areas "/Burrowing Owl Artificial Burrow Burrowing Owl Artificial BurrowArea HMA Boundary Vegetation Communities Open Water Alkali Seep Coastal and Valley FreshwaterMarsh Southern Willow Scrub Mule Fat Scrub Diegan Coastal Sage Scrub Non-native Woodland Valley Needlegrass Non-native Grassland Disturbed Habitat Urban/Developed 0 1,000 2,000500Feet ^_ HMA MSP Management Unit 3 Mount San MiguelCommunity Park USFWS Refuge Lands USFWSRefugeLands Exhibit B STAFF REPORT TYPE MEETING: Regular Board MEETING DATE: August 3, 2022 SUBMITTED BY: Jose Martinez General Manager W.O./G.F. NO: N/A DIV. NO. N/A APPROVED BY: Jose Martinez, General Manager SUBJECT: General Manager’s Report GENERAL MANAGER •District’s Response to COVID-19 Pandemic – The District has had no impacts to its water supply and has maintained a continuity of operations and services during the challenging and dynamic environment. Staff continues to monitor and provide updates relating to responding to this pandemic, as needed, including but not limited to water and wastewater services, supplies, operations, finances, and communication. The District remains committed to the safety of the public and its employees who continue to provide the public with essential services. Staff continue to monitor and comply with all Federal, State, and Local orders and guidelines. ADMINISTRATIVE SERVICES: GIS: •Easement Mobile App – Working with Engineering’s Inspection Team, staff identified an opportunity to improve the easement inspection workflow. Staff discussed the possibility of using a mobile app to replace the current paper-driven process. With everyone’s consent, the mobile app has been developed and will be deployed to Engineering and Operations’ field staff to fine-tune and improve its features. Human Resources: •Company Picnic – The District was excited to hold the Employee Picnic on Saturday, July 9th, from 11:00 am – 5:00 pm at Santee Lakes, as the last picnic was held in 2019. Employees and their family members AGENDA ITEM 11 2 enjoyed the festivities. The employees appreciated the event, and it was a fun time for all. • New Hires/Promotions/Recruitments: o Customer Service Field Representative II (two positions) o SCADA/Pump/Electrical Supervisor – Position was filled with an internal candidate. The District is or will be recruiting for the following positions: o Utility Worker I/II (one position) o Chief of Engineering o Human Resources Manager o Meter Services Supervisor o Lead Construction Inspector IT Operations: • Cybersecurity Risk and Vulnerability Assessment – Staff recently completed a comprehensive cyber security audit to evaluate the overall security posture of the District’s technology environment. The audit was funded by DHS and saved the District approximately $30,000. The audit included testing and review of firewall configurations, data protection tools and procedures, identification of potential vulnerabilities or exploit of weak security elements, social engineering/phishing attacks, privileged account review, SCADA safeguards, and other cybersecurity system and practice evaluations. The exercise also identified the access levels that an attacker might gain through unauthorized access and the potential results in compromising existing network security measures. DHS also provided IT staff with a thorough debriefing of their findings. The DHS team will be providing a final, “high-level” copy of their evaluation in the coming weeks. • Enterprise Content Management System Upgrade (v.11) – Laserfiche, the District’s Enterprise Content Management System, was recently upgraded by staff. The update provides advanced document version control, workflow management, document security, and records retention enhancements. Purchasing & Facilities: • Doing Business with Otay Water District – The Procurement Technical Assistance Center (PTAC) conducted an online “Doing Business with Otay Water District” seminar on June 8, 2022. This was the second of two outreach programs that PTAC conducts on behalf of the District each year. The seminars include a PowerPoint presentation detailing 3 District history, structure, and procedures for participating in solicitations and engaging with procurement staff. PTAC is an economic development program of Southwestern College whose mission it is to assist small businesses with information, resources, and technical assistance needed to effectively compete for and perform on federal, state, and local government contracts. PTAC services are provided at no cost to small business owners and is partially funded by the City of San Diego Small Business Enhancement Program, other state and local government agencies, prime contractors, and the Department of Defense. Safety & Security: • Emergency Management: o SDCWA Water Agencies Emergency Collaborative (WAEC) Group - Staff participated in the voluntary monthly WebEOC exercises. On July 20th, staff conducted two exercises which consisted of reviewing the District’s mutual aid agreement and the location of the file on Sharepoint, and how to complete an Initial Damage Assessment Form. The attendees also received a brief overview of the initial damage assessment form, which is used to seek reimbursement for disaster response and repairs. • Safety Training: o Confined Space Rescue Operations - Operations staff completed two rescue (hands-on) training classes at the Regulatory Site and the County/Cal Fire Training Facility. Staff utilized the rescue equipment to extract injured employees from a permit- required space. FINANCE: • Property Insurance Renewal FY 2023 – Property coverage was renewed by ACWA-JPIA. The overall rate increased by 20% due to: a hardening of the market by excess carriers, to properly fund anticipated self- insured pool losses, build up reserves, and balance out years with negative equity. However, this increase was primarily offset by a reduction in the premium due to an asset valuation adjustment and a smaller offset due to an increase of the mandatory deductible set by ACWA-JPIA. In FY 2022, an ACWA-JPIA valuation consultant reviewed our insured assets and reduced the replacement value of our infrastructure assets. As a result of this valuation adjustment and the mandatory higher deductible ($25,000), the FY 2023 contribution required by ACWA-JPIA 4 is nearly 20% lower than in FY 2022. If there was an actual loss of property, the insured value would be based on the asset’s value at the time of loss. • Cyber Insurance Renewal FY 2023 – ACWA-JPIA renewed its Cyber Group Coverage through its excess carrier insurance on July 1. The Cyber Liability Program is a fully insured program that historically has provided coverage to all members of the JPIA Liability Program. However, the Cyber Insurance market continues to harden as losses worldwide continue to be on the rise, particularly in the public sector. The challenge for the JPIA remains the total number of insured members with a wide range of cyber risks and technical expertise. Earlier in the year, it was tenuous at best as to whether the JPIA would be able to continue to provide a blanket policy to all Liability Program members. The District submitted a detailed application, including specific IT and business controls implemented to prevent fraud and cyber intrusion. According to the JPIA, for the 2021-2022 year, the premium for the Cyber Liability Program was approximately $929,000; a roughly 640% increase in premium over the prior year, which was approximately $127,000. The 2022-2023 premium is $1,200,000 which is nearly 30% higher than 2021-2022. The District’s share is approximately $20,000. • FY 2022 Annual Financial Audit – Finance staff is reviewing financial transactions and preparing records for the FY 2022 Annual Audit Fieldwork, which will begin on August 22. Examples of work performed in anticipation of the audit include: o CIP Expense Review – In anticipation of recording all capital expenditures to the financial ledger, Finance is reviewing the CIP expenses with the various project managers. Once finalized, CIP projects that are completed and accepted will be capitalized and added to the infrastructure accounts for the annual audit. o Year-end Physical Inventory/Warehouse Count – On June 30, the materials/inventory items underwent a physical verification count by District staff. Only minor differences were identified and the goods movement control at the warehouse appears to be functioning appropriately regarding the integration with Finance. Financial Reporting: • The financial reporting for June 30, 2022 is as follows: o For the twelfth month ending June 30, 2022, there are total revenues of $116,744,201 and total expenses of $109,970,759. The revenues exceeded expenses by $6,773,442. 5 • The financial reporting for investments for June 30, 2022 is as follows: o The market value shown in the Portfolio Summary and in the Investment Portfolio Details as of June 30, 2022 total $105,953,075 with an average yield to maturity of 1.105%. The total earnings year to date are $628,755. ENGINEERING AND WATER SYSTEM OPERATIONS: Engineering: • Vista Diego Hydropneumatic Pump Station Replacement and 12-inch Pipeline Replacement, 1530 Zone, Vista Diego Road – This project includes replacement of the existing Pump Station, which serves the small 1530 Pressure Zone, containing approximately thirty-seven (37) potable water meters and four (4) hydrants. The project also includes 1530 Pressure Zone distribution system improvements in support of the Pump Station replacement project. The District’s project consultant, Murraysmith, provided a revised preliminary design report in November 2021 and 30% design in January 2022. Staff has taken possession of Murraysmith’s project files and processed their final invoice. District staff will complete the remainder of the project in-house with support of the District’s as-needed consultants. The project is within budget; however, the project is behind schedule. (P2639 and P2680) • RWCWRF Disinfection System Improvements – The project involves the replacement of the chlorine gas disinfection system with an ultraviolet (UV) process at the Ralph W. Chapman Water Reclamation Facility. Consultant selection for design and construction support to Carollo Engineers was approved by the Board at the June 2021 Board Meeting. Design work initiated in July 2021. Monitoring of ultraviolet transmittance has been completed and analyzed for setting the design criteria for the UV equipment. Initial contact with the regulating state agencies has been made. Information on available equipment manufacturers has been assessed and pre-procurement procedures completed for designing the project around the Trojan UV system. The draft preliminary design report is to be submitted by August 2022. (R2117) • Melrose Ave and Oleander Ave PRSs and 980 Reservoirs Altitude Valve Vaults – This project involves the replacement of two (2) 1960’s era pressure reducing stations in Chula Vista and the renovations of the 980-1 & -2 Reservoirs altitude valve vaults. The Board approved awarding a contract to CCL Contracting at the May 5, 2021 Board Meeting. Improvements at the 980-1 & 980-2 vaults and at the Melrose PRS have been completed and nearing completion for the Oleander PRS. The completion of the Oleander project is behind schedule, but within budget. (P2605, P2627, & P2671) 6 • Olympic Parkway Recycled Water Line Replacement – Several main breaks within the past year of the 20-inch recycled water line in Olympic Parkway between Heritage Road and La Media Road resulted in the establishment of this Capital Improvement Program Project at the May 2021 Board meeting. The engineering firm, NV5, has been selected to design the replacement waterline using the District’s As-Needed Engineering Design Services contract. The 90% design and permitting for potholing of existing utilities at projected crossings is in progress. Consideration was given to potentially using trenchless installation, but several drawbacks and limitations eliminated it from selection. Traffic control design is being handled through the As-Needed Traffic Engineering Services contract and is substantially complete. (R2159) • Paso de Luz and Vista Sierra Waterlines Replacement – The existing 1950’s steel water lines in the Hillsdale area have been identified for replacement due to past failures. Under this contract, the water line between Vista Grande and Vista Sierra will be replaced. Included in this project is the replacement of a water line between Paso de Luz and Telegraph Canyon Road in Chula Vista that is located in an easement on an embankment. The water line has been isolated due to a leak, removing the redundancy for this neighborhood. Bids were opened in February with the construction contract approved by the Board at the April meeting. A limited notice to proceed was provided in May 2022 to begin material acquisition. The project is within budget. (P2612 & P2616) • 1200 Pressure Zone Improvements – Phase II – The project consists of the replacement of the existing pump station discharge header, pressure relief, suction manifold, and yard piping improvements, and all other work and appurtenances in accordance with the contract documents. Jennette substantially completed all work, and the 1200-1 Pump Station was placed back in service on June 15, 2022. Jennette is working on closeout submittals and is positioned to finish ahead of their contracted July 27, 2022 completion date. The project is on schedule and within budget. Recently, the District was contacted by a customer located on Pence Drive to the east of the 978-1 Reservoir and the 1200-1 Pump Station. The customer wanted to convey his appreciation for a job well done on the project adjacent to his property. The customer had nothing but great things to say about the, now complete, project and how it was a great success, that it resulted in minimal noise impacts, and how he appreciated the professionalism of all involved, particularly the contractor and other on-site personnel. He commented on everyone’s courteousness and professionalism. This is a great tribute to all District, Consultant, and Contractor staff involved in the delivery of this important upgrade project. (P2653) • 1655-1 Reservoir & Rancho Jamul Hydropneumatic Pump Station – This project consists of constructing a new 0.5 MG prestressed concrete potable water tank in Jamul and modifying the existing Rancho Jamul 7 Hydropneumatic Pump Station (HPS) to become the permanent Pump Station to feed the new 1655-1 Reservoir. The project also includes replacing approximately 1,500 linear feet of existing pipe that will be experiencing pressure over the rated pressure class under the new configuration. Richard Brady and Associates (Brady) delivered the 60% design on July 6, 2022. Staff is currently reviewing the latest design submittal. The project is on schedule and within budget. (P2040, P2642, & P2681) • 458-1 Reservoir Interior/Exterior Coating and Upgrades – This project consists of removing and replacing the interior and exterior coatings of the 458-1 (0.8 MG) Reservoir, along with providing structural upgrades, to ensure the tank complies with both state and federal OSHA standards as well as the American Water Works Association and the Health Department standards. Advanced Industrial Services (AIS) was awarded a construction contract at the November 3, 2021 Board Meeting. AIS has completed the structural improvements as well as the interior and exterior coating on the Reservoir. AIS is working on completing punch list items. The Reservoir is expected to be returned to service by the end of July 2022. The project is on schedule and within budget. (P2593) • Recycled Water Pipeline Cathodic Protection Improvements – This project includes repairs to existing cathodic protection systems, such as anode replacement and cathodic test station repairs for recycled water pipelines located in the Central Area. The project advertised for bid in March 2022 and was awarded at the June 8, 2022 Board Meeting. The contract was executed and a NTP issued for August 1, 2022. Project completion date is anticipated on February 7, 2023. (R2146) • Advanced Metering Infrastructure Upgrade Project – On May 16, 2022, the District received notification from the Bureau of Reclamation that the District will receive a WaterSMART Water and Energy Efficiency Grant of $234,645 for the District’s Advanced Metering Infrastructure (AMI) project, which includes installing network hardware, upgrading meter data management software, installing AMI- compatible meter box lids, and firmware upgrades to existing AMI- capable meters. The District will also implement a web-based platform for customers to track their water use efficiency and compare it with the usage of other District customers. (P2682) • San Miguel Habitat Management Area – The District was informed that our San Miguel HMA Threat Reduction grant application under the SANDAG TransNet Environmental Mitigation Program Land Management Grant Program has been recommended for award. Of the eleven projects they are recommending for funding, the District’s application had the fourth highest ranking. The award amount is $78,593.80 for this project. The project will reduce threats to sensitive species found within the HMA's Diegan coastal sage scrub and grassland habitats. This will be accomplished through implementation of a variety of 8 deterrent and education-oriented strategies to reduce threats and prevent disturbance to vulnerable habitats on the HMA. The recommendations for award will be taken to the SANDAG Board for approval and the agreement with SANDAG will be executed in the fall. This grant does not require matching funds from the District. • FY 2022 Sewage Flows to Metro vs Planned Capacity – The Amended and Restated Agreement was signed by the City on July 22, 2021. The effective date of the agreement is August 22, 2021, one month after the agreement was signed. Per the terms of the agreement, tracking for flow, chemical oxygen demand, and suspended solids begin Fiscal Year 2023, the year after the effective date of the agreement. The treatment plant completed the fiscal year with producing 345 MG of recycled water, with the flow to Metro for Fiscal Year 2022 at under 40 MG, well below the planned capacity of 139 MG (0.38 MGD) that goes into effect next fiscal year with the Metro amended agreement. The second graph shows the District’s average daily annual flows to Metro since 2014 with the only years where the new capacity is exceeded were when significant maintenance was performed that required several months of the plant being out of service. The District would need to exceed the planned capacity for three (3) consecutive years before additional capacity must be acquired. 9 • Summary of Budgeted and Sold Meters and EDUs for Fiscal Year 2022 up through June 30, 2022: Water System Operations: • On June 21st, 23rd, 27th, 28th, 29th & 30th and July 1st, process instrument calibrations were performed at the Tijuana Interconnection, 1485-1/2 Reservoirs, 1296-1/2/3 Reservoirs, 1485-1 Pump Station, and 1296-1 Pump Station. Instrument calibrations are a form of preventative maintenance that are performed to ensure proper field control of associated water systems, accurate reporting of process data, and to assist in mitigating unplanned downtime from unexpected equipment failures. • On Tuesday, June 21st, Utility Maintenance staff responded to an emergency at 14456 Lyons Valley Road in Jamul, after a contractor hit Date Meters (Budgeted) Meters Sold (Actual) EDUs (Budgeted) EDUs Sold (Actual) Total $ Collected (Budgeted) Total $ Collected (Actual) June 2022 15 64 25.3 205 $170,833 $2,531,378 Totals FY 2022 180 218 303 781.5 $2,050,000 $9,435,211 10 a one-inch poly service line. Staff made a temporary repair and will return after the contractor’s work is complete. • The following events occurred on Wednesday, June 22nd: o Plant staff prepared for and conducted a tour of the Treatment Plant for the Board, General Manager, and staff. o Staff performed a planned shutdown on the 1004 Pump Station to install/tie in stub out for the portable VFD trailer that will be used during the recoating project of the 1004-2 Reservoir. The shutdown affected five customers and lasted six and a half hours. There was one water trailer available on site for affected meters. o Staff assisted SCADA staff to isolate the San Miguel Pressure Reducing Station to replace sensing line isolation ball valves. SCADA staff needed to upgrade the equipment on the pressure reducing valve. • On Friday, June 24th, staff received a revised Tijuana Emergency Deliveries Schedule. Mexico is requesting 3,257 AF for the months of August, September, October, November, and December 2022. This request is feasible by the District and the distribution system can accommodate the request. • On Monday, June 27th, staff assisted Meter Maintenance staff to isolate a three-inch meter on Main Street and the 805 Freeway in Chula Vista. This required light traffic control on Main Street to safely isolate the three-inch meter. The Cal-Trans three-inch meter was no longer needed and was requested to be removed. • On Tuesday, June 28th, staff worked with Pump Mechanics to check the functionality of the new Melrose and Otay Rios Pressure Reducing Stations. The Otay Rios PRS was adjusted to minimize the use of the Otay Rios meters interconnection with the City of San Diego. • On Wednesday, June 29th, staff isolated a section of 16-inch main on Vista Diego Road in Jamul. The 16-inch main is a thin wall steel main, and a 3/4-inch irrigation poly meter lateral needed replacement. To avoid water disruptions, this required Water System Operators to hi-line the Vista Diego Hydro station. Water System Operators worked with Engineering staff to ensure proper hi-line was used. This hi-line limited the Vista Diego Hydro Station’s pumping capacity and staff worked with residents of the Vista Diego community to limit irrigation use during the planned work. The 16-inch steel main looked to be in good condition in the location of the replaced service lateral. • On Thursday, June 30th, Valve Maintenance staff and Water System Operators performed mock shutdowns on Fury Lane in El Cajon. The valve replacement project will be replacing valves in this area. During normal valve exercising, valves in this area have been identified to be at the end of useful life since they were installed 11 in the 1970’s. Planned shutdowns will be scheduled to replace water system valves. • On Friday, July 1st, staff performed a planned shutdown to isolate the Oleander Avenue Pressure Reducing Station in Chula Vista. This shutdown was required to begin the CIP projected to redo the Oleander PRS. The shutdown lasted seven hours and affected 10 meters. One water trailer was available on site for those affected. The original pressure reducing station had reached the end of its useful life. • On Saturday, July 2nd, staff responded to an emergency leaking one- inch copper service and performed a replacement at 590 Damas Place in Chula Vista. • On Thursday, July 7th, the South Bay Treatment Plant had a solvent infiltration problem that limited the production of recycled water. This issue resulted in 37 hours of no recycled water delivered to the 450 Recycled Reservoir. Distribution system changes were required to provide recycled water to the 680 Pressure Zone by using the Otay Lakes Pressure Reducing Station. No potable supplementation was required. • On Saturday, July 9th, Water System Operator I, Pete Grable, went above and beyond to assist a customer. He received a call from a customer and assisted her with turning off her meter since water was spraying everywhere and the valve had a broken shut-off handle. The customer was extremely happy with staff’s assistance as he did not hesitate to provide quality customer service to her and staff was appreciative of the kind words given to him. • The following events occurred on Wednesday July 13th: o Staff performed a planned shutdown on Avenida Bosques, south of Calle Marinero, in Spring Valley. This shutdown was required to tie-in new section of 12-inch main that is supplying to a new development off of Sweetwater Springs Road. Basile Construction performed the tie-in that lasted nine hours and affected 37 homes and two Master Meters that were feeding two apartment complexes. Four water trailers were available on site for the affected meters. o Staff performed an emergency shutdown on Concepcion Avenue, between Jamacha Road and Piedmont Street in Spring Valley. This shutdown was required to repair a six-inch ACP beam break. The shutdown lasted eight and a half hours and affected 12 meters. One water trailer was available on site for the affected meters. • The following events occurred On Thursday July 14th: o Staff filled 458-1 Reservoir to operating level. This was done to pull a water quality sample to put it back in service after the reservoir was re-coated. Water quality samples passed, and State approval will be required prior to putting it back in service. 12 o County of San Diego CalARP Ammonia Site Inspection of the 624-3 Reservoir, 624-2 Reservoir, and the Regulatory site. No violations were noted during inspection and staff is waiting on a final report. • On Friday, July 15th, staff responded to an emergency one-inch copper service leak at 1987 Rue Michelle in Chula Vista. The leak was causing the asphalt to buckle and break up. Staff made a repair to the copper and removed an 18-foot by 14-foot section of the asphalt to re-compact the base and then placed a temporary cold mix patch. The District’s paving contractor will return to complete final paving in the near future. Purchase and Change Orders: • The following table summarizes purchases and change orders issued during the period from June 16, 2022 through July 19, 2022 that were within staff signatory authority: Date Action Amount Project Contractor/ Consultant/Vendor 06/18/2022 P.O. $2,550.00 EXTERIOR WINDOW CLEANING TAYLOR MADE WINDOW CLEANING 06/27/2022 P.O. $9,992.83 FY23-25 MILESTONE CCTV VIDEO MANAGEMENT SOFTWARE SUPPORT CALIFORNIA COMMERCIAL SECURITY 06/28/2022 P.O. $1,078.58 ANNUAL SCADA EMERSON SOFTWARE SUPPORT RENEWAL CB PACIFIC INC. 06/28/2022 P.O. $7,005.19 ALARM AND ACCESS MAINTENANCE WATCHLIGHT CORPORATION 06/28/2022 P.O. $12,325.60 ANNUAL AUTODESK SOFTWARE LICENSE SUBSCRIPTION DLT SOLUTIONS LLC 06/28/2022 P.O. $4,589.53 MISC. MATERIALS FOR 458-2 RESERVOIR (P2593) FERGUSON WATERWORKS 06/29/2022 P.O. $18,429.29 ANNUAL SCADA SOFTWARE LICENSE RENEWAL GE DIGITAL LLC 06/29/2022 P.O. $11,820.00 AC UNIT 803 PS REGULATORY SOUTHCOAST HEATING & AIR 06/30/2022 P.O. $200.11 TEST STATION COVERS FOR 980-2 PS FERGUSON WATERWORKS #1083 06/30/2022 P.O. $69,105.50 FY2022 WORKERS' COMP PROGRAM (QTR 4) ACWA JPIA 06/30/2022 P.O. $21,104.00 PUMP STATION LED CONVERSIONS OT ELECTRIC 13 06/30/2022 P.O. $9,678.30 ALARM VIDEO VERIFICATION WATCHLIGHT CORPORATION 06/30/2022 P.O. $864.00 ALARM & ACCESS MAINTENANCE/REPAIRS WATCHLIGHT CORPORATION 06/30/2022 P.O. $10,636.80 SAFETY TRAINING COMMERCIAL TRANSPORTATION SERVICES 07/01/2022 P.O. $4,710.00 CENTRAL AREA CATHODIC PROTECTION IMPROVEMENTS (P2647) FERGUSON ENTERPRISES 07/01/2022 P.O. $60,000.00 ANNUAL CITYWORKS LICENSES/SUPPORT RENEWAL AZTECA SYSTEMS LLC 07/01/2022 P.O. $30,620.75 ANNUAL MODELING SOFTWARE UPGRADE & SUPPORT INNOVYZE INC 07/05/2022 P.O. $71,916.66 FY23-FY25 GPS FLEET MANAGEMENT SYSTEM SAMSARA NETWORKS INC. 07/07/2022 P.O. $8,000.00 ANNUAL ELEVATOR GENERAL MAINTENANCE 24 HOUR ELEVATOR INC 07/08/2022 P.O. $14,700.00 ANNUAL REPORTING SOLUTION SOFTWARE LICENSE ZOHO CORPORATION 07/11/2022 P.O. $1,307.28 PAC INTEGRATED SOFTWARE LICENSE & SUPPORT CB PACIFIC INC. 07/11/2022 P.O. $35,400.00 1200 PRESSURE ZONE IMPROVEMENTS (P2653) HILTS 07/14/2022 P.O. $20,000.00 UNMANNED AIRCRAFT SYSTEMS (UAS) PROGRAM SERVICES TEEDEEUAS LLC 07/14/2022 P.O. $8,120.00 FY23-24 FALL PROTECTION SYSTEMS INSPECTION FLEXIBLE LIFELINE SYSTEMS INC 07/19/2022 C.O. $1,293.56 RECYCLED WATER PIPELINE CATHODIC PROTECTION IMPROVEMENTS (R2146) ABC IMAGING Water Conservation and Sales: • Water Conservation – June 2022 usage was 13% lower than June 2013 usage. Since June 2021, customers have saved an average of 7% over 2013 levels. 14 • Conservation 2020 vs Present – On July 8, 2021, Governor Gavin Newsom called on Californians to voluntarily reduce water use by 15%. The benchmark year for comparison is 2020. The chart below shows the difference in usage since July 2021. June 2022 usage was 13% lower than May 2020. Since July 2021, customer usage increased .26% compared to 2020 levels. San Diego experienced above average rainfall in the winter of 2020 and below average rainfall in 2022. • Potable Water Purchases – The June potable water purchases were 2,793 acre-feet which is 8.9% above the budget of 2,565 acre-feet. Fiscal 15 year potable purchases totaled 29,630 acre-feet which was 4.8% above the budget of 28,274 acre-feet. • Recycled Water Purchases – The June recycled water purchases from the City of San Diego and production at the District’s treatment facility were 482 acre-feet which is 30.6% above the budget of 369 acre-feet. Fiscal year recycled purchases and production totaled 3,866 acre-feet which was 7.2% above the budget of 3,607 acre-feet. 16 Potable and Recycled volumes will both exceed the cumulative budget for fiscal year 2022 due to below average rainfall. Below is a rainfall analysis for the month of June and fiscal year 2022. Rainfall June Fiscal Year 2022 Actual 0.0 6.83 Historical Average .05 10.27 Variance -.05 (-100%) -3.44 (-33.5%) Potable, Recycled, and Sewer (Reporting up to the month of June): • Total number of potable water meters: 51,471 • Total number of sewer connections: 4,740 • Recycled water consumption for the month of June: o Total consumption: 467.79 acre-feet or 152,422,204 gallons. o Average daily consumption: 5,080,740 gallons per day. o Total cumulative recycled water consumption since June 1, 2021: 3,859.46 acre-feet. o Total number of recycled water meters: 767. • Wastewater flows for the month of June: o Total basin flow: 1,548,200 gallons per day. ▪ This is a decrease of 2.9 percent from June 2021. o Spring Valley Sanitation District flows to Metro: 516,067 gallons per day. o Total Otay flow: 1,032,167 gallons per day. o Flow processed at the Ralph W. Chapman Water Recycling Facility: 984,600 gallons per day. o Flow to Metro from Otay Water District: 47,567 gallons per day. o By the end of June there were 6,752 wastewater EDUs. Exhibit A Annual YTD REVENUES: Budget Actual Budget Variance Var % Potable Water Sales 55,548,600$ 57,974,456$ 55,548,600$ 2,425,856$ 4.4% Recycled Water Sales 9,681,500 10,011,865 9,681,500 330,365 3.4% Potable Energy Charges 2,574,900 2,692,451 2,574,900 117,551 4.6% Potable System Charges 17,393,000 17,439,502 17,393,000 46,502 0.3% Potable MWD & CWA Fixed Charges 13,505,000 13,548,475 13,505,000 43,475 0.3% Potable Penalties and Other Fees 912,000 870,806 912,000 (41,194) (4.5%) Total Water Sales 99,615,000 102,537,555 99,615,000 2,922,555 2.9% Sewer Charges 3,068,000 3,085,044 3,068,000 17,044 0.6% Meter Fees 74,000 163,782 74,000 89,782 121.3% Capacity Fee Revenues 1,976,000 2,541,472 1,976,000 565,472 28.6% Non-Operating Revenues 2,219,500 2,744,209 2,219,500 524,709 23.6% Tax Revenues 4,969,000 5,502,252 4,969,000 533,252 10.7% Interest 236,000 169,887 236,000 (66,113) (28.0%) Total Revenues 112,157,500$ 116,744,201$ 112,157,500$ 4,586,701$ 4.1% EXPENSES: Potable Water Purchases 40,446,000$ 39,304,767$ 40,446,000$ 1,141,233$ 2.8% Recycled Water Purchases 4,865,000 4,865,000 4,865,000 - 0.0% CWA-Infrastructure Access Charge 3,080,000 3,080,352 3,080,000 (352) (0.0%) CWA-Customer Service Charge 1,817,000 1,816,764 1,817,000 236 0.0% CWA-Reliability Charge 2,867,000 2,866,626 2,867,000 374 0.0% CWA-Emergency Storage Charge 4,595,000 4,595,462 4,595,000 (462) (0.0%) MWD-Capacity Res Charge 765,000 764,843 765,000 157 0.0% MWD-Readiness to Serve Charge 653,000 653,367 653,000 (367) (0.1%) Subtotal Water Purchases 59,088,000 57,947,181 59,088,000 1,140,819 1.9% Power Charges 3,485,000 3,771,196 3,485,000 (286,196) (8.2%) Payroll & Related Costs 22,048,500 20,556,994 22,048,500 1,491,506 6.8% Material & Maintenance 3,987,900 3,872,228 3,987,900 115,672 2.9% General Administrative Expenses 6,890,800 6,230,619 6,890,800 660,181 9.6% Legal Fees 657,000 603,241 657,000 53,759 8.2% Expansion Reserve 2,066,900 2,066,900 2,066,900 - 0.0% Betterment Reserve 735,000 735,000 735,000 - 0.0% Replacement Reserve 11,986,900 11,986,900 11,986,900 - 0.0% Transfer to OPEB/PERS 1,100,000 2,089,000 1,100,000 (989,000) (89.9%) General Fund Reserve 90,500 90,500 90,500 - 0.0% Rate Stabilization Reserve 21,000 21,000 21,000 - 0.0% Total Expenses 112,157,500$ 109,970,759$ 112,157,500$ 2,186,741$ 1.9% EXCESS REVENUES(EXPENSE)-$ 6,773,442$ -$ 6,773,442$ OTAY WATER DISTRICT COMPARATIVE BUDGET SUMMARY FOR THE TWELVE MONTHS ENDED JUNE 30, 2022 Draft (unaudited) F:/MORPT/FS2022-P12 7/20/2022 2:15 PM The year-to-date actual net revenues through June show a positive variance of $6,773,442. COMPARATIVE BUDGET SUMMARY NET REVENUE AND EXPENSES FOR THE TWELVE MONTHS ENDED JUNE 30, 2022 ‐$1,500,000 ‐$500,000 $500,000 $1,500,000 $2,500,000 $3,500,000 $4,500,000 $5,500,000 $6,500,000 $7,500,000  JUL  AUG  SEP  OCT  NOV  DEC  JAN  FEB  MAR  APR  MAY  JUN YTD Actual Net Revenues YTD Budget Net Revenues YTD Variance in Net Revenues $1,871,192 1.72% $90,818,374 83.71% $15,802,818 14.57% Otay Water District Investment Portfolio: 06/30/2022 Banks (Passbook/Checking/CD)Pools (LAIF & County) Agencies & Money Market Mutual Funds Total Cash and Investments: $108,492,384 (Book Value) Jul FY21 Aug FY21 Sep FY21 1st Qtr FY21 Oct FY21 Nov FY21 Dec FY21 2nd Qtr FY21 Jan FY21 Feb FY21 Mar FY21 3rd Qtr FY21 Apr FY21 May FY21 June FY21 4th Qtr FY21 July FY22 Aug FY22 Sep FY22 1st Qtr FY22 Oct FY22 Nov FY22 Dec FY22 2nd Qtr FY22 Jan FY22 Feb FY22 Mar FY22 3rd Qtr FY22 Apr FY22 May FY22 June FY22 4th Qtr FY22 Otay 0.95 0.93 0.82 0.91 0.81 0.87 0.77 0.82 0.72 0.70 0.65 0.70 0.62 0.61 0.61 0.61 0.57 0.59 0.57 0.58 0.54 0.52 0.52 0.53 0.52 0.57 0.62 0.57 0.80 0.91 1.10 0.94 LAIF 0.92 0.78 0.69 0.80 0.62 0.58 0.54 0.58 0.46 0.41 0.36 0.41 0.34 0.32 0.26 0.31 0.22 0.22 0.21 0.20 0.20 0.20 0.21 0.20 0.23 0.28 0.37 0.29 0.52 0.68 0.86 0.69 Difference 0.03 0.15 0.13 0.11 0.19 0.29 0.23 0.24 0.26 0.29 0.29 0.29 0.28 0.29 0.35 0.30 0.35 0.37 0.36 0.38 0.34 0.32 0.31 0.32 0.29 0.29 0.25 0.28 0.28 0.23 0.24 0.25 0 0.2 0.4 0.6 0.8 1 1.2 Re t u r n o n I n v e s t m e n t s Month Performance Measure FY-22 Return on Investment Otay LAIF Difference Target: Meet or Exceed 100% of LAIF OTAY WATER DISTRICT INVESTMENT PORTFOLIO REVIEW June 30, 2022 INVESTMENT OVERVIEW & MARKET STATUS: At the Federal Reserve Board's regular scheduled meeting on June 15, 2022, the Committee increased the target range for the federal funds rate from 0.75%-1.00% to 1.50% -1.75% and anticipates that ongoing increases in the target range will be appropriate in light of the effects of the invasion of Ukraine by Russia and its related events. The Committee's long-term goal is to attain maximum employment and inflation of 2%. The Committee will continue to reduce its holdings of Treasury securities, agency debt, and agency mortgage-backed securities, as outlined in the Plans for Reducing the Size of the Federal Reserve's Balance Sheet issued in May. The Committee will continue to observe the effects of incoming information on the economic outlook. In determining the timing and size of future adjustments to the target range for the federal funds rate, they went on to say: "the Committee would be prepared to adjust the stance of monetary policy as appropriate if risks emerge that could impede the attainment of the Committee's goals. The Committee's assessments will take into account a wide range of information, including readings on public health, labor market conditions, inflation pressures and inflation expectations, and financial and international developments." The District's effective rate of return for June 2022 was 1.10%, nineteen basis points higher than the previous month. LAIF's return was eighteen basis points higher than the last month, reaching an average effective yield of .86% for June 2022. Based on our success at maintaining a competitive rate of return on our portfolio during this extended period of low-interest rates, no changes in investment strategy regarding returns on investment are being considered. Under the District's Investment Policy, all District funds continue to be managed based on the objectives, in priority order, of safety, liquidity, and return on investment. PORTFOLIO COMPLIANCE: June 30, 2022 Investment State Limit Otay Limit Otay Actual 8.01: Treasury Securities 100% 100% 0 8.02: Local Agency Investment Fund (Operations) $75 Million $75 Million $34.10 Million 8.03: Federal Agency Issues 100% 100% $15.74 Million 8.04: Certificates of Deposit 30% 15% 0 8.05: Short-Term Commercial Notes 25% 10% 0 8.06: Medium-Term Commercial Debt 30% 10% 0 8.07: Money Market Mutual Funds 20% 10% 0.06% 8.08: San Diego County Pool 100% 100% 52.28% 12.0: Maximum Single Financial Institution 100% 50% 1.72% OTAY Portfolio Management June 30, 2022 Portfolio Summary % ofPortfolioBookValueInvestmentsMarketValueParValue Days toMaturityTerm YTM360 Equiv.YTM365 Equiv. Federal Agency Issues- Callable 5,990,589.47 7585.62 1.9626625,890,920.006,000,000.00 1.989 Federal Agency Issues - Bullet 9,746,362.49 1,3109.14 1.2561,1049,231,532.849,796,000.00 1.273 Money Market 65,865.72 10.06 0.015165,865.7265,865.72 0.015 Local Agency Investment Fund (LAIF)34,098,569.25 131.98 0.849133,659,564.2934,098,569.25 0.861 San Diego County Pool 56,719,805.42 153.20 1.115155,234,000.0056,719,805.42 1.130 106,621,192.35 100.00%Investments 104,081,882.85106,680,240.39 163 139 1.090 1.105 Cash (not included in yield calculations)Passbook/Checking 1,871,192.02 1 0.47911,871,192.021,871,192.02 0.486 108,492,384.37Total Cash and Investments 105,953,074.87108,551,432.41 163 139 1.090 1.105 Current Year June 30 95,197.04 Fiscal Year To Date 628,754.89 628,754.89 Fiscal Year Ending Average Daily Balance Effective Rate of Return 104,908,256.04 97,290,730.79 0.65%1.10% Total Earnings Month Ending I hereby certify that the investments contained in this report are made in accordance with the District Investment Policy Number 27 adopted by the Board of Directors on May 11, 2022. The investmentsprovide sufficient liquidity to meet the cash flow requirements of the District for the next six months of expenditures. __________________________________________________ ____________________Joseph Beachem, Chief Financial Officer Portfolio OTAY AP Reporting period 06/01/2022-06/30/2022 Run Date: 07/20/2022 - 15:04 PM (PRF_PM1) 7.3.0 Report Ver. 7.3.5 07/25/2022 YTM 360 Page 1 Par Value Book Value Maturity Date Stated RateMarket Value June 30, 2022 Portfolio Details - Investments Average BalanceIssuer Portfolio Management Month End Days to MaturityS&PCUSIP Investment # Purchase Date Federal Agency Issues- Callable 1.294Federal Home Loan Bank2395 2,000,000.00 1,990,589.47 07/26/20241.08002/03/2022 1,931,060.00 AA3130AQL68 756 1.973Federal Home Loan Bank2396 2,000,000.00 2,000,000.00 03/28/20242.00003/30/2022 1,973,180.00 AA3130ARE31 636 2.615Federal Home Loan Bank2398 2,000,000.00 2,000,000.00 02/16/20242.65005/16/2022 1,986,680.003130ARWD9 595 5,990,589.475,890,920.006,000,000.005,990,406.32Subtotal and Average 1.962 662 Federal Agency Issues - Bullet 2.855Federal Farm Credit Bank2397 2,000,000.00 1,992,228.19 04/25/20252.75004/26/2022 1,982,120.00 AA3133ENVC1 1,029 0.612Federal Home Loan Mortgage2391 1,045,000.00 1,036,818.02 09/23/20250.37509/16/2021 958,568.05 AA3137EAEX3 1,180 0.618Federal Home Loan Mortgage2392 2,751,000.00 2,729,016.02 09/23/20250.37509/22/2021 2,523,464.79 AA3137EAEX3 1,180 0.996Federal National Mortage Assoc2393 2,000,000.00 2,030,398.43 01/07/20251.62512/09/2021 1,931,180.00 AA3135G0X24 921 1.129Federal National Mortage Assoc2394 2,000,000.00 1,957,901.83 11/07/20250.50012/15/2021 1,836,200.00 AA3135G06G3 1,225 9,746,362.499,231,532.849,796,000.009,745,855.27Subtotal and Average 1.256 1,104 BOND PROCEEDS (LAIF) 0.203STATE OF CALIFORNIA9015 0.00 0.00 0.2060.00LAIF 2018 1 0.000.000.000.00Subtotal and Average 0.000 0 Money Market 0.030Blackrock T - Fund Inst9010 6,250.82 6,250.82 0.0306,250.82RESERVE-10A WRB 1 0.030Blackrock T - Fund Inst9011 10,809.89 10,809.89 0.03010,809.89RESERVE 10 BABS 1 0.010FIRST AMERICAN US TREASURY9016 48,805.01 48,805.01 0.01010/25/2021 48,805.01OWD TRUST & CUS 1 65,865.7265,865.7265,865.7265,865.72Subtotal and Average 0.015 1 Local Agency Investment Fund (LAIF) 0.849STATE OF CALIFORNIA9001 34,098,569.25 34,098,569.25 0.86133,659,564.29LAIF 1 34,098,569.2533,659,564.2934,098,569.2530,135,235.92Subtotal and Average 0.849 1 San Diego County Pool 1.115San Diego County9007 56,719,805.42 56,719,805.42 1.13055,234,000.00SD COUNTY POOL 1 56,719,805.4255,234,000.0056,719,805.4256,719,805.42Subtotal and Average 1.115 1 104,908,256.04 106,680,240.39 1.090 139104,081,882.85 106,621,192.35Total and Average Portfolio OTAY NL! APData Updated: SET_ME8: 07/19/2022 17:07 Run Date: 07/19/2022 - 17:08 PM (PRF_PM2) 7.3.0 Report Ver. 7.3.5 YTM 360 Page 2 Par Value Book Value Stated RateMarket Value June 30, 2022 Portfolio Details - Cash Average BalanceIssuer Portfolio Management Month End Days to MaturityS&PCUSIP Investment # Purchase Date Union Bank 0.000STATE OF CALIFORNIA9002 100.02 100.02100.02UNION MONEY 1 0.000STATE OF CALIFORNIA9003 2,950.00 2,950.002,950.00PETTY CASH 1 0.493STATE OF CALIFORNIA9004 1,817,897.28 1,817,897.28 0.5001,817,897.28UNION OPERATING 1 0.000STATE OF CALIFORNIA9005 29,743.93 29,743.9307/01/2021 29,743.93PAYROLL 1 0.000STATE OF CALIFORNIA9014 20,500.79 20,500.7907/01/2021 20,500.79UBNA-FLEX ACCT 1 0.00 104,908,256.04 108,551,432.41 1.090 139 1Average Balance 105,953,074.87 108,492,384.37Total Cash and Investments Portfolio OTAY NL! APData Updated: SET_ME8: 07/19/2022 17:07 Run Date: 07/19/2022 - 17:08 PM (PRF_PM2) 7.3.0 Month End Activity Report Sorted By Issuer June 1, 2022 - June 30, 2022 Current Rate Transaction Date Balance Beginning Balance Ending Par Value Percent of Portfolio Par Value CUSIP Investment # Issuer Purchases or Deposits Redemptions or Withdrawals Issuer: Blackrock T - Fund Inst Money Market Blackrock T - Fund Inst9010 3.340.030 0.00RESERVE-10A WRB Blackrock T - Fund Inst9011 5.770.030 0.00RESERVE 10 BABS 0.0017,051.60 17,060.71Subtotal and Balance 9.11 9.11 0.0017,051.60 17,060.710.016%Issuer Subtotal Issuer: STATE OF CALIFORNIA BOND PROCEEDS (LAIF) 0.00 0.00Subtotal and Balance Union Bank STATE OF CALIFORNIA9004 729,812.730.500 389,029.73UNION OPERATING STATE OF CALIFORNIA9005 0.00 276.92PAYROLL STATE OF CALIFORNIA9014 189.48 5,193.41UBNA-FLEX ACCT 394,500.061,535,689.87 1,871,192.02Subtotal and Balance 730,002.21 Local Agency Investment Fund (LAIF) STATE OF CALIFORNIA9001 9,100,000.000.861 3,300,000.00LAIF 3,300,000.0028,298,569.25 34,098,569.25Subtotal and Balance 9,100,000.00 9,830,002.21 3,694,500.0629,834,259.12 35,969,761.2733.136%Issuer Subtotal Issuer: FIRST AMERICAN US TREASURY Money Market FIRST AMERICAN US TREASURY9016 353.380.010 0.00OWD TRUST & CUS 0.0048,451.63 48,805.01Subtotal and Balance 353.38 353.38 0.0048,451.63 48,805.010.045%Issuer Subtotal Issuer: Federal Farm Credit Bank Federal Agency Issues - Bullet Portfolio OTAY NL! APData Updated: SET_ME8: 07/19/2022 17:07 Run Date: 07/19/2022 - 17:08 DA (PRF_DA) 7.2.0 Report Ver. 7.3.5 Current Rate Transaction Date Balance Beginning Balance Ending Par Value Page 2 Percent of Portfolio Par Value June 1, 2022 - June 30, 2022 Activity Report Month End CUSIP Investment # Issuer Purchases or Deposits Redemptions or Withdrawals Issuer: Federal Farm Credit Bank Federal Agency Issues - Bullet 2,000,000.00 2,000,000.00Subtotal and Balance 0.00 0.002,000,000.00 2,000,000.001.842%Issuer Subtotal Issuer: Federal Home Loan Bank Federal Agency Issues- Callable 6,000,000.00 6,000,000.00Subtotal and Balance 0.00 0.006,000,000.00 6,000,000.005.527%Issuer Subtotal Issuer: Federal Home Loan Mortgage Federal Agency Issues - Bullet 3,796,000.00 3,796,000.00Subtotal and Balance 0.00 0.003,796,000.00 3,796,000.003.497%Issuer Subtotal Issuer: Federal National Mortage Assoc Federal Agency Issues - Bullet 4,000,000.00 4,000,000.00Subtotal and Balance 0.00 0.004,000,000.00 4,000,000.003.685%Issuer Subtotal Issuer: San Diego County San Diego County Pool 56,719,805.42 56,719,805.42Subtotal and Balance 0.00 0.0056,719,805.42 56,719,805.4252.252%Issuer Subtotal 102,415,567.77 108,551,432.41Total 3,694,500.069,830,364.70100.000% Portfolio OTAY NL! APData Updated: SET_ME8: 07/19/2022 17:07 Run Date: 07/19/2022 - 17:08 DA (PRF_DA) 7.2.0 Report Ver. 7.3.5 Month End Duration Report Sorted by Investment Type - Investment Type Through 06/30/2022 Investment #Security ID Issuer Investment Class Book Value Par Value Market Value Current Rate YTM Current Yield Maturity/ Call Date Duration Modified 360Fund Federal Home Loan Bank2395 99 2,000,000.00 1,931,060.003130AQL68 2.806 07/26/2024 2.0141,990,589.47 1.294Fair 1.080000 Federal Home Loan Bank2396 99 2,000,000.00 1,973,180.003130ARE31 2.795 03/28/2024 1.6882,000,000.00 1.973Fair 2.000000 Federal Home Loan Bank2398 99 2,000,000.00 1,986,680.003130ARWD9 3.074 02/16/2024 1.5712,000,000.00 2.615Fair 2.650000 Federal Home Loan Mortgage2391 99 1,045,000.00 958,568.053137EAEX3 3.087 09/23/2025 3.1581,036,818.02 0.612Fair .3750000 Federal Home Loan Mortgage2392 99 2,751,000.00 2,523,464.793137EAEX3 3.087 09/23/2025 3.1582,729,016.02 0.618Fair .3750000 Federal National Mortage Assoc2393 99 2,000,000.00 1,931,180.003135G0X24 8.810 01/07/2025 2.3452,030,398.43 0.996Fair 1.625000 Federal National Mortage Assoc2394 99 2,000,000.00 1,836,200.003135G06G3 18.386 11/07/2025 3.0331,957,901.83 1.129Fair .5000000 Federal Farm Credit Bank2397 99 2,000,000.00 1,982,120.003133ENVC1 3.085 04/25/2025 2.6751,992,228.19 2.855Fair 2.750000 STATE OF CALIFORNIA9015 99 0.00 0.00LAIF 2018 0.206 0.0000.00 0.203 †Fair .2060000 Blackrock T - Fund Inst9010 99 6,250.82 6,250.82RESERVE-10A 0.030 0.0006,250.82 0.030 †Amort .0300000 Blackrock T - Fund Inst9011 99 10,809.89 10,809.89RESERVE 10 0.030 0.00010,809.89 0.030 †Amort .0300000 FIRST AMERICAN US TREASURY9016 99 48,805.01 48,805.01OWD TRUST & 0.010 0.00048,805.01 0.010 †Amort .0100000 STATE OF CALIFORNIA9001 99 34,098,569.25 33,659,564.29LAIF 0.861 0.00034,098,569.25 0.849Fair .8610000 San Diego County9007 99 56,719,805.42 55,234,000.00SD COUNTY 1.130 0.00056,719,805.42 1.115Fair 1.130000 1.692 0.352106,621,192.35 106,680,240.39 104,081,882.85Report Total † † = Duration can not be calculated on these investments due to incomplete Market price data. Portfolio OTAY NL! AP Page 1 Data Updated: SET_ME8: 07/19/2022 17:07 Run Date: 07/19/2022 - 17:08 DU (PRF_DU) 7.1.1 Report Ver. 7.3.5 Month End GASB 31 Compliance Detail Sorted by Fund - Fund June 1, 2022 - June 30, 2022 Investment #Maturity Date Beginning Invested Value Purchase of Principal Investment ClassFundCUSIP Adjustment in Value Ending Invested Value Addition to Principal Redemption of Principal Amortization Adjustment Change in Market Value Fund: Treasury Fund 2391 965,809.90Fair Value 09/23/2025 -7,241.8599 958,568.053137EAEX3 0.00 0.00 0.00 0.00 2392 2,542,529.22Fair Value 09/23/2025 -19,064.4399 2,523,464.793137EAEX3 0.00 0.00 0.00 0.00 2393 1,946,060.00Fair Value 01/07/2025 -14,880.0099 1,931,180.003135G0X24 0.00 0.00 0.00 0.00 2394 1,849,640.00Fair Value 11/07/2025 -13,440.0099 1,836,200.003135G06G3 0.00 0.00 0.00 0.00 2396 1,988,800.00Fair Value 03/28/2024 -15,620.0099 1,973,180.003130ARE31 0.00 0.00 0.00 0.00 2395 1,945,720.00Fair Value 07/26/2024 -14,660.0099 1,931,060.003130AQL68 0.00 0.00 0.00 0.00 2398 2,002,100.00Fair Value 02/16/2024 -15,420.0099 1,986,680.003130ARWD9 0.00 0.00 0.00 0.00 9015 0.00Fair Value 0.0099 0.00LAIF 2018 0.00 0.00 0.00 0.00 9002 100.02Amortized 0.0099 100.02UNION MONEY 0.00 0.00 0.00 0.00 9004 1,477,114.28Amortized 0.0099 1,817,897.28UNION OPERATING 0.00 729,812.73 389,029.73 0.00 9005 30,020.85Amortized 0.0099 29,743.93PAYROLL 0.00 0.00 276.92 0.00 9014 25,504.72Amortized 0.0099 20,500.79UBNA-FLEX ACCT 0.00 189.48 5,193.41 0.00 9001 27,980,310.47Fair Value -120,746.1899 33,659,564.29LAIF 0.00 9,100,000.00 3,300,000.00 0.00 9003 2,950.00Amortized 0.0099 2,950.00PETTY CASH 0.00 0.00 0.00 0.00 2397 2,000,980.00Fair Value 04/25/2025 -18,860.0099 1,982,120.003133ENVC1 0.00 0.00 0.00 0.00 9007 55,418,000.00Fair Value -184,000.0099 55,234,000.00SD COUNTY POOL 0.00 0.00 0.00 0.00 9016 48,451.63Amortized 0.0099 48,805.01OWD TRUST & CUS 0.00 353.38 0.00 0.00 9011 10,804.12Amortized 0.0099 10,809.89RESERVE 10 BABS 0.00 5.77 0.00 0.00 9010 6,247.48Amortized 0.0099 6,250.82RESERVE-10A WRB 0.00 3.34 0.00 0.00 100,241,142.69Subtotal -423,932.46 105,953,074.870.00 9,830,364.70 3,694,500.06 0.00 100,241,142.69Total 105,953,074.87-423,932.460.00 9,830,364.70 3,694,500.06 0.00 Portfolio OTAY NL! APData Updated: SET_ME8: 07/19/2022 17:07 Run Date: 07/19/2022 - 17:08 GD (PRF_GD) 7.1.1 Report Ver. 7.3.5 Month End Interest Earnings Sorted by Fund - Fund June 1, 2022 - June 30, 2022 Yield on Beginning Book Value Maturity Date Current Rate Ending Par Value EndingSecurity TypeFund Book Value Beginning Book Value Adjusted Interest Earnings AccretionAmortization/EarningsAdjusted InterestAnnualized YieldCUSIP Investment # Interest Earned Fund: Treasury Fund 1,036,818.022391 1,045,000.00 0.375FAC 09/23/2025 326.56 211.24 537.800.63199 1,036,606.783137EAEX3 2,729,016.022392 2,751,000.00 0.375FAC 09/23/2025 859.68 567.58 1,427.260.63699 2,728,448.443137EAEX3 2,030,398.432393 2,000,000.00 1.625FAC 01/07/2025 2,708.33 -1,006.57 1,701.761.01999 2,031,405.003135G0X24 1,957,901.832394 2,000,000.00 0.500FAC 11/07/2025 833.33 1,047.22 1,880.551.16999 1,956,854.613135G06G3 2,000,000.002396 2,000,000.00 2.000MC1 03/28/2024 3,333.33 0.00 3,333.332.02899 2,000,000.003130ARE31 1,990,589.472395 2,000,000.00 1.080MC1 07/26/2024 1,800.00 378.94 2,178.941.33299 1,990,210.533130AQL68 2,000,000.002398 2,000,000.00 2.650MC1 02/16/2024 4,416.67 0.00 4,416.672.68799 2,000,000.003130ARWD9 1,817,897.289004 1,817,897.28 0.500PA1 901.32 0.00 901.320.74299 1,477,114.28UNION OPERATING 34,098,569.259001 34,098,569.25 0.861LA1 21,325.84 0.00 21,325.840.91799 28,298,569.25LAIF 1,992,228.192397 2,000,000.00 2.750FAC 04/25/2025 4,583.33 229.93 4,813.262.94099 1,991,998.263133ENVC1 56,719,805.429007 56,719,805.42 1.130LA3 52,679.49 0.00 52,679.491.13099 56,719,805.42SD COUNTY POOL 48,805.019016 48,805.01 0.010PA2 0.40 0.00 0.400.01099 48,451.63OWD TRUST & CUS 10,809.899011 10,809.89 0.030PA2 0.27 0.00 0.270.03099 10,804.12RESERVE 10 BABS 6,250.829010 6,250.82 0.030PA2 0.15 0.00 0.150.02999 6,247.48RESERVE-10A WRB 108,498,137.67Subtotal 108,439,089.63 1.132 95,197.041,428.3493,768.70102,296,515.80 108,498,137.67Total 108,439,089.63 1.132 95,197.041,428.3493,768.70102,296,515.80 Portfolio OTAY NL! APData Updated: SET_ME8: 07/19/2022 14:37 Run Date: 07/19/2022 - 14:37 IE (PRF_IE) 7.2.0 Report Ver. 7.3.5 SUMMARY FOR PERIOD 6/23/2022 - 7/20/2022 NET DEMANDS $)&$,4     70*%$)&$,4   505"-$)&$,4    8*3&50 #&/&'*54$003%*/"5034%&/5"-$0#3"$-"*.4 +6/&   #&/&'*54$003%*/"5034%&/5"-#&/&'*54"%.*/'&&4 +6/&   #&/&'*54$003%*/"5034%&/5"-#&/&'*54"%.*/'&&4 +6/&  $"45"5&%*4#634&.&/56/*5#*8&&,-:1":30--%&%6$5*0/ $"45"5&%*4#634&.&/56/*5#*8&&,-:1":30--%&%6$5*0/ $*5:0'$)6-"7*45"#*.0/5)-:4&8&3$)"3(&4 .":+6/&    $*5:53&"463&353&"5&%8"5&353"/41035"5*0/ ."3   05":8"5&3%*453*$5#*8&&,-:1":30--%&%6$5*0/ 05":8"5&3%*453*$5#*8&&,-:1":30--%&%6$5*0/ 16#-*$&.1-0:&&43&54:45&.#*8&&,-:1&34$0/53*#65*0/  16#-*$&.1-0:&&43&54:45&.#*8&&,-:1&34$0/53*#65*0/  4"/%*&(0$06/5:8"5&3"65)8"5&3%&-*7&3*&4$)"3(&4 .":    41&$*"-%*453*$53*4,&.1-0:&&.&%*$"-#&/&'*54 "6(   6/*0/#"/,#*8&&,-:1":30--5"9&4   6/*0/#"/,#*8&&,-:1":30--5"9&4   70:"'*/"/$*"-#*8&&,-:"1-"/  70:"'*/"/$*"-#*8&&,-:"1-"/  TOTAL CASH DISBURSEMENTS $ 12,958,426.42 RECOMMENDED ACTION: 5IBUUIF#PBSESFDFJWFEUIFBUUBDIFEMJTUPGEFNBOET +C"UUBDINFOU PURPOSE: "UUBDIFEJTUIFMJTUPGEFNBOETGPSUIF#PBSEhTJOGPSNBUJPO FISCAL IMPACT: STAFF REPORT TYPE MEETING: SUBMITTED BY: APPROVED BY: APPROVED BY: SUBJECT: 3FHVMBS#PBSE &JE'BLIPVSJ 'JOBODF.BOBHFS 5SFBTVSZ"DDPVOUJOH4FSWJDFT +PTFQI#FBDIFN $IJFG'JOBODJBM0GGJDFS +PTF.BSUJOF[ (FOFSBM.BOBHFS "DDPVOUT1BZBCMF%FNBOE-JTU MEETING DATE: W.O./G.F. NO:DIV. NO. "VHVTU  Check Total 1,044.37 27,385.00 CHECK REGISTER Otay Water District Date Range: 6/29/2022 - 7/20/2022 Check #Date Vendor Vendor Name Invoice Inv. Date Description Amount 2058110 06/29/22 15416 24 HOUR ELEVATOR INC 122573 06/01/22 ELEVATOR GENERAL MAINTENANCE 591.79 123274 06/13/22 ELEVATOR GENERAL MAINTENANCE 452.58 2058184 07/13/22 08488 ABLEFORCE INC 11098 07/12/22 SHAREPOINT & INTRANET SUPPORT SVCS 450.00 450.00 2058111 06/29/22 18122 ACC BUSINESS 221645552 06/27/22 INTERNET CIRCUIT SERVICES FY20-22 1,003.27 1,003.27 2058185 07/13/22 17989 ADS CORP 22446.22-0622 06/25/22 SEWER FLOW MONITORING FY22 750.00 750.00 2058235 07/20/22 13901 ADVANCED INDUSTRIAL SVCS INC 17025 06/21/22 458-1 RES INT/EXT UPGRADES (JUNE 2022)63,296.39 63,296.39 2058224 07/20/22 21401 AHMED HAJI Ref002672538 07/18/22 UB Refund Cst #0000251367 145.85 145.85 2058147 07/06/22 21380 AJX HOMES Ref002668450 07/01/22 UB Refund Cst #0000276563 88.61 88.61 2058112 06/29/22 14462 ALYSON CONSULTING CM202222 06/07/22 CMIS (3/1/22-5/31/22)10,230.00 CM202223 06/07/22 CMIS (3/1/22-5/31/22)10,230.00 CM202220 06/07/22 CMIS (1/1/22-1/31/22)4,200.00 CM202224 06/07/22 CMIS (3/1/22-5/31/22)1,815.00 CM202221 06/07/22 CMIS (3/1/22-3/31/22)910.00 2058236 07/20/22 11590 AMERICAN DIGITAL CARTOGRAPHY 26320 07/19/22 MAP GEODATABASE LICENSE RENEWAL 10,374.00 10,374.00 2058148 07/06/22 08967 ANTHEM EAP 448942631336 06/27/22 EMPLOYEE ASSISTANCE PROGRAM (CY2022)317.80 317.80 2058186 07/13/22 03357 APEX ADVERTISING INC 73996-1 04/06/22 EMPLOYEE COTTON T-SHIRTS 6,781.93 6,781.93 2058237 07/20/22 17264 ARTIANO SHINOFF ABED 306101 07/13/22 PROF SERV - JUNE 2022 42,807.25 42,807.25 2058149 07/06/22 20199 ASSOC OF CA WATER AGENCIES O-0000008682 06/29/22 FIDUCIARY COVERAGE 7/1/2022 - 6/30/2023 3,686.00 3,686.00 2058150 07/06/22 20199 ASSOC OF CA WATER AGENCIES 60822 06/08/22 EXCESS CRIME INSURANCE ANNUAL PREMIUM 1,104.00 1,104.00 2058188 07/13/22 20199 ASSOC OF CA WATER AGENCIES 063022 WC 06/30/22 FY2022 WORKERS' COMP PROGRAM (QTR 4)69,105.50 69,105.50 2058187 07/13/22 20199 ASSOC OF CA WATER AGENCIES 0008825 07/07/22 PROPERTY INSURANCE 348,735.92 348,735.92 2058151 07/06/22 07785 AT&T 000018336341 06/12/22 TELEPHONE SERVICES (5/12/2022 - 6/11/2022)3,572.93 3,572.93 2058189 07/13/22 21369 AUBREY FIELD WELDING 0359 06/22/22 WELDING WORK 1004 PS 1,480.00 1,480.00 2058152 07/06/22 18124 AZTECA SYSTEMS LLC 5522 06/28/22 CITYWORKS LICENSES & SUPPORT RENEWAL 60,000.00 60,000.00 2058153 07/06/22 21379 B F1 PARTNERS Ref002668449 07/01/22 UB Refund Cst #0000275461 203.96 203.96 Page 1 of 8 8,241.00 6,762.00 5,128.00 554.92 2058238 07/20/22 06970 BATTIKHA, SAM 7182022SB 07/18/22 TRAVEL ADVANCEMENT (7/25/22-7/30/22)380.00 380.00 2058239 07/20/22 21406 BEL VUE TERRACE PROPERTIES LLC Ref002672543 07/18/22 UB Refund Cst #0000275784 51.63 51.63 2058154 07/06/22 08156 BROWNSTEIN HYATT FARBER 896191 06/30/22 LEGISLATIVE ADVOCACY CONSULT SERV 4,469.00 896190 06/30/22 LEGISLATIVE ADVOCACY CONSULT SERV 3,772.00 2058240 07/20/22 08156 BROWNSTEIN HYATT FARBER 897370 07/13/22 LEGISLATIVE ADVOCACY CONSULT SERV 1,927.00 1,927.00 2058241 07/20/22 21404 BYROM-DAVEY INC Ref002672541 07/18/22 UB Refund Cst #0000273252 1,407.24 1,407.24 2058242 07/20/22 20374 CALBURTON INC CAL888 06/22/22 UTILITY LOCATING SERVICES 6,920.00 6,920.00 2058225 07/20/22 21402 CARI ROMERO Ref002672539 07/18/22 UB Refund Cst #0000266356 34.40 34.40 2058243 07/20/22 15177 CAROLLO ENGINEERS INC FB22556 04/05/22 870-1 RES COVER/LINER EVALUATION 4,480.50 FB24057 06/10/22 870-1 RES COVER/LINER EVALUATION 2,281.50 2058113 06/29/22 00848 CASS CONSTRUCTION INC P2776-00001 05/31/22 42" WATER MAIN REPAIR AT 980-2 PS 91,285.59 91,285.59 2058114 06/29/22 19311 CASTANON, PEDRO PC062022 06/20/22 TUITION REIMBURSEMENT 163.00 163.00 2058115 06/29/22 10571 CCL CONTRACTING 505312022 06/10/22 PRS REPLACE/980 RES (MAY 2022)220,091.25 220,091.25 2058190 07/13/22 21050 CHULA VISTA ELEMENTARY SCHOOL Hydro Stat -003 06/28/22 PUBLIC RECOGNITION AND AWARDS 8,000.00 8,000.00 2058244 07/20/22 00446 CITY OF CHULA VISTA DDA0534062822 06/28/22 DEVELOPMENT DEFICIT BALANCE 4,166.33 4,166.33 2058191 07/13/22 00446 CITY OF CHULA VISTA DDA042262822 07/11/22 DEVELOPMENT DEFICIT BALANCE 168.14 168.14 2058245 07/20/22 04119 CLARKSON LAB & SUPPLY INC 26656 06/28/22 AS-NEEDED BACTERIOLOGICAL TEST 748.00 26657 06/28/22 AS-NEEDED BACTERIOLOGICAL TEST 744.00 26658 06/28/22 AS-NEEDED BACTERIOLOGICAL TEST 648.00 26660 06/28/22 AS-NEEDED BACTERIOLOGICAL TEST 648.00 26655 06/28/22 AS-NEEDED BACTERIOLOGICAL TEST 558.00 26653 06/28/22 AS-NEEDED BACTERIOLOGICAL TEST 552.00 26662 06/28/22 AS-NEEDED BACTERIOLOGICAL TEST 276.00 26659 06/28/22 AS-NEEDED BACTERIOLOGICAL TEST 228.00 26650 06/28/22 AS-NEEDED BACTERIOLOGICAL TEST 216.00 26651 06/28/22 AS-NEEDED BACTERIOLOGICAL TEST 138.00 26652 06/28/22 AS-NEEDED BACTERIOLOGICAL TEST 138.00 26654 06/28/22 AS-NEEDED BACTERIOLOGICAL TEST 138.00 26661 06/28/22 AS-NEEDED BACTERIOLOGICAL TEST 96.00 2058246 07/20/22 17842 COMMERCIAL TRANSPORTATION 3715 02/19/22 SAFETY TRAINING 10,636.80 10,636.80 2058116 06/29/22 18331 CORE & MAIN LP Q937765 06/06/22 TEST STATION BOXES FOR 980-2 PS REPAIR 482.72 Q756683 06/22/22 INVENTORY 72.20 2058192 07/13/22 00099 COUNTY OF SAN DIEGO DPWAR0522 06/15/22 COUNTY EXCAVATION PERMITS (MAY 2022)9,224.00 9,224.00 Page 2 of 8 1,377.35 75,432.81 15,209.12 34,871.49 583.31 688.08 2058155 07/06/22 00134 COUNTY OF SAN DIEGO P2687070522 07/05/22 CEQA FILING FEE 50.00 50.00 2058247 07/20/22 00184 COUNTY OF SAN DIEGO 193E636720522 06/04/22 DEVELOPER PLAN CHECK (5/18/22)76.50 76.50 2058117 06/29/22 04443 CSI SERVICES INC 11365 06/04/22 COATING INSPECTION SERVICES (MAY 2022)28,522.75 28,522.75 2058118 06/29/22 21128 DAVIS FARR LLP 12282 06/14/22 AUDIT SERVICES FY22 FINANCIAL STMT 8,500.00 8,500.00 2058193 07/13/22 21100 DIVISION OF EMPLOYMENT acct 0870440 06/30/22 UNEMPLOYMENT INSURANCE (2ND QTR 2022)115.79 115.79 2058156 07/06/22 21374 DONALD FOX Ref002668444 07/01/22 UB Refund Cst #0000259130 69.66 69.66 2058157 07/06/22 19736 EASTLAKE PARK PLACE INC 062822 06/28/22 EASTLAKE PARK PLACE 2,282.54 2,282.54 2058158 07/06/22 02447 EDCO DISPOSAL CORPORATION 5458 063022 06/30/22 RECYCLED WASTE SERVICE FY22 149.69 149.69 2058119 06/29/22 20794 ENTISYS 360 181623 06/20/22 MS SOFTWARE MAINTENANCE RENEWAL 2,838.20 2,838.20 2058194 07/13/22 21206 ENVIRONMENTAL INCENTIVES LLC OTAY-01 06/22/22 WATER EFFICIENCY EVAL CONSUL SVCS 20,375.70 20,375.70 2058159 07/06/22 20511 EYEMED (FIDELITY)165317518 06/20/22 VISION BENEFITS ADMIN (JUNE 2022)1,339.30 165317662 06/20/22 VISION BENEFITS ADMIN (JUNE 2022)38.05 2058195 07/13/22 20425 FAIRWAY FORD SALES INC 220494 06/22/22 2022 FORD F-150 TRUCKS 37,718.02 220491 06/22/22 2022 FORD F-150 TRUCKS 37,714.79 2058196 07/13/22 18923 FAKHOURI, EID 070622 07/12/22 EXPENSE REIMBURSEMENT 315.00 315.00 2058197 07/13/22 03546 FERGUSON WATERWORKS # 1083 07954002 06/22/22 VALVE REPLACEMENT PARTS 14,436.09 0802743-1 06/27/22 INVENTORY 572.92 0803561 06/28/22 TEST STATION COVERS FOR 980-2 PS 200.11 2058120 06/29/22 03546 FERGUSON WATERWORKS # 1083 0793073 06/07/22 INVENTORY 16,192.68 0793899-1 06/23/22 INVENTORY 7,213.74 0801761-1 06/17/22 INVENTORY 4,768.78 0793899 06/17/22 INVENTORY 2,406.05 0800452-1 06/22/22 INVENTORY 2,208.88 0802743 06/20/22 INVENTORY 1,145.84 R796660 06/23/22 INVENTORY 935.52 2058121 06/29/22 02591 FITNESS TECH 12137 06/01/22 GYM EQUIPMENT MAINTENANCE 150.00 150.00 2058198 07/13/22 11962 FLEETWASH INC 2560956 06/17/22 FLEET WASH SERVICES FY 22 346.73 2569831 06/24/22 FLEET WASH SERVICES FY 22 236.58 2058122 06/29/22 11962 FLEETWASH INC 2532874 05/20/22 FLEET WASH SERVICES FY 22 267.95 2549106 06/03/22 FLEET WASH SERVICES FY 22 253.83 2555171 06/10/22 FLEET WASH SERVICES FY 22 131.29 2543733 05/27/22 FLEET WASH SERVICES FY 22 35.01 2058248 07/20/22 21053 FRANCHISE TAX BOARD Ben2672570 07/21/22 BI WEEKLY PAYROLL DEDUCTION 100.00 100.00 Page 3 of 8 12,046.63 15,509.35 26,225.00 2058160 07/06/22 21053 FRANCHISE TAX BOARD Ben2668480 07/07/22 BI WEEKLY PAYROLL DEDUCTION 100.00 100.00 2058199 07/13/22 20424 FUENTES TRUCKING INC 25971 06/15/22 TRUCKING SERVICES 5,040.75 5,040.75 2058226 07/20/22 21362 GERTUDE MENTZER Ref002672533 07/18/22 UB Refund Cst #0000011432 50.00 50.00 2058123 06/29/22 00174 HACH COMPANY 13082295 05/28/22 HACH 5500AMC MONOCHLORAMINE 1,053.14 1,053.14 2058161 07/06/22 21375 HAMANN CONSTRUCTION Ref002668445 07/01/22 UB Refund Cst #0000267228 509.97 509.97 2058124 06/29/22 19978 HASA INC.823212 06/13/22 AS-NEEDED SODIUM HYPOCHLORITE FY22 2,016.88 822008 06/09/22 AS-NEEDED SODIUM HYPOCHLORITE FY22 1,788.47 821060 06/03/22 AS-NEEDED SODIUM HYPOCHLORITE FY22 1,737.44 821081 06/06/22 AS-NEEDED SODIUM HYPOCHLORITE FY22 1,709.49 822009 06/09/22 AS-NEEDED SODIUM HYPOCHLORITE FY22 856.57 821058 06/03/22 AS-NEEDED SODIUM HYPOCHLORITE FY22 817.69 820189 06/02/22 AS-NEEDED SODIUM HYPOCHLORITE FY22 817.69 822010 06/09/22 AS-NEEDED SODIUM HYPOCHLORITE FY22 691.33 822011 06/09/22 AS-NEEDED SODIUM HYPOCHLORITE FY22 643.94 821078 06/03/22 AS-NEEDED SODIUM HYPOCHLORITE FY22 364.50 821816 06/08/22 AS-NEEDED SODIUM HYPOCHLORITE FY22 329.26 821061 06/03/22 AS-NEEDED SODIUM HYPOCHLORITE FY22 273.37 2058200 07/13/22 19978 HASA INC.827248 06/27/22 AS-NEEDED SODIUM HYPOCHLORITE FY22 2,915.98 825118 06/20/22 AS-NEEDED SODIUM HYPOCHLORITE FY22 2,423.91 824314 06/16/22 AS-NEEDED SODIUM HYPOCHLORITE FY22 2,186.98 826421 06/23/22 AS-NEEDED SODIUM HYPOCHLORITE FY22 2,094.64 824776 06/17/22 AS-NEEDED SODIUM HYPOCHLORITE FY22 1,550.33 826422 06/23/22 AS-NEEDED SODIUM HYPOCHLORITE FY22 1,261.16 824311 06/16/22 AS-NEEDED SODIUM HYPOCHLORITE FY22 1,251.44 826426 06/23/22 AS-NEEDED SODIUM HYPOCHLORITE FY22 838.34 823923 06/15/22 AS-NEEDED SODIUM HYPOCHLORITE FY22 365.71 825979 06/22/22 AS-NEEDED SODIUM HYPOCHLORITE FY22 326.83 826424 06/23/22 AS-NEEDED SODIUM HYPOCHLORITE FY22 294.03 2058249 07/20/22 21410 HAYLEY PARRY 4046071822 07/18/22 CUSTOMER REFUND 2,127.98 2,127.98 2058250 07/20/22 18436 HAZEN AND SAWYER DPC 200940065 04/15/22 2022 FACILITIES MASTER PLAN (FEB 2022)19,550.00 200940066 04/15/22 2022 FACILITIES MASTER PLAN (MAR 2022)6,675.00 2058125 06/29/22 18436 HAZEN AND SAWYER DPC 200940068 06/10/22 2022 FACILITIES MASTER PLAN (MAY 2022)3,540.00 3,540.00 2058201 07/13/22 20950 HOCH CONSULTING APC 20220064 06/22/22 PROJECT FUNDING SERV (1/1/22-5/31/22)1,217.05 1,217.05 2058126 06/29/22 15622 ICF JONES & STOKES INC 00000028208 06/03/22 ENVIRONMENTAL SVCS (1/29/22-3/31/22)9,224.67 00000028209 06/03/22 ENVIRONMENTAL SVCS (3/1/22-3/31/22)1,087.50 00000028221 06/03/22 ENVIRONMENTAL SVCS (3/1/22-3/31/22)585.00 Page 4 of 8 11,225.48 10,375.13 25,198.19 00000028223 06/03/22 ENVIRONMENTAL SVCS (12/31/21-3/31/22)328.31 2058251 07/20/22 15622 ICF JONES & STOKES INC 00000031394 06/28/22 AS-NEEDED ENVIRONMENTAL SVCS 9,965.03 00000031879 06/27/22 AS-NEEDED ENVIRONMENTAL SVCS 410.10 2058127 06/29/22 08969 INFOSEND INC 214093 06/01/22 BILL PROCESSING SERVICES FY22 2,724.54 2,724.54 2058162 07/06/22 18678 INNOVYZE INC Q-122586 04/15/22 MODELING SOFTWARE UPGRADE & SUPPORT 30,620.75 30,620.75 2058227 07/20/22 21360 ISABELLA A HEULE Ref002672531 07/18/22 UB Refund Cst #0000006977 67.78 67.78 2058163 07/06/22 14737 IWATER INC 9344 04/01/22 INFRAMAP SOFTWARE LICENSE & SUPPORT 40,000.00 40,000.00 2058128 06/29/22 21336 J. KAT PHOTO INC 880 06/09/22 OUTSIDE SERVICES - DISTRICT PHOTOGRAPHY 6,747.00 6,747.00 2058228 07/20/22 21403 JAMES DE LOS SANTOS Ref002672540 07/18/22 UB Refund Cst #0000272633 117.68 117.68 2058164 07/06/22 21377 JAMMI JOHNSON Ref002668447 07/01/22 UB Refund Cst #0000267806 31.94 31.94 2058202 07/13/22 02066 JAMUL-DULZURA ELEMENTARY 052622FT 07/12/22 OUTSIDE SERVICES - BUS TRANSPORTATION 279.95 279.95 2058129 06/29/22 10563 JCI JONES CHEMICALS INC 887535 06/07/22 CHLORINE GAS 4,671.08 4,671.08 2058252 07/20/22 20989 JENNETTE COMPANY INC 406302022 06/27/22 1200 PRESSURE ZONE IMPROVE PHASE II 31,579.38 31,579.38 2058253 07/20/22 21408 JENNETTE COMPANY INC Ref002672545 07/18/22 UB Refund Cst #0000277561 2,046.00 2,046.00 2058165 07/06/22 21069 JEROME GLINCOSKY Ref002668443 07/01/22 UB Refund Cst #0000257709 91.75 91.75 2058166 07/06/22 21376 JORGE MAYO Ref002668446 07/01/22 UB Refund Cst #0000267653 29.66 29.66 2058167 07/06/22 21372 KELLEY BACON Ref002668440 07/01/22 UB Refund Cst #0000194616 38.31 38.31 2058203 07/13/22 05840 KIRK PAVING INC 21-115-615 06/15/22 AS-NEEDED PAVING SERVICES FY22 12,600.00 12,600.00 2058130 06/29/22 05840 KIRK PAVING INC 21-115-606 06/06/22 AS-NEEDED PAVING SERVICES FY22 17,448.38 21-115-601 06/01/22 AS-NEEDED PAVING SERVICES FY22 7,749.81 2058168 07/06/22 05840 KIRK PAVING INC 22-034 05/02/22 FINAL PAVING FOR VALVE REPLACE PROJECT 14,250.00 14,250.00 2058204 07/13/22 02063 LA MESA - SPRING VALLEY 4640 06/06/22 OUTSIDE SERVICES 590.00 590.00 2058205 07/13/22 02063 LA MESA - SPRING VALLEY 4617 01/25/22 WATER CONSERVATION - BUS TRANSPORT 203.00 203.00 2058229 07/20/22 21398 LINDA ABSHER Ref002672535 07/18/22 UB Refund Cst #0000065311 15.73 15.73 2058230 07/20/22 21405 LINDA LATTO Ref002672542 07/18/22 UB Refund Cst #0000275668 84.52 84.52 2058231 07/20/22 21399 LISA RESNER Ref002672536 07/18/22 UB Refund Cst #0000123754 156.76 156.76 2058131 06/29/22 10512 MAIL MANAGEMENT GROUP INC OWD-12858 06/10/22 AS-NEEDED PRINTING & MAILING SERVICES 5,633.15 5,633.15 2058169 07/06/22 21373 MICHAEL ZIRK Ref002668441 07/01/22 UB Refund Cst #0000199029 699.86 699.86 2058254 07/20/22 21319 MICRO TOOL & MANUFACTURING INC 31295 06/13/22 EYE PLATES 5,947.80 5,947.80 2058206 07/13/22 16613 MISSION RESOURCE CONSERVATION 437 07/05/22 OUTSIDE SERVICES - HWUE 250.00 250.00 Page 5 of 8 21,104.00 20,541.86 1,574.32 2058255 07/20/22 21407 NAWAR NONA Ref002672544 07/18/22 UB Refund Cst #0000276522 1,822.34 1,822.34 2058207 07/13/22 20996 NORTH CAROLINA DEPT OF REVENUE 601397030 06/30/22 WITHHOLDING TAX 2ND QTR 2022 724.50 724.50 2058256 07/20/22 18332 NV5 INC 268564 05/28/22 AS-NEEDED ENGINEERING DESIGN 33,985.00 33,985.00 2058257 07/20/22 19636 OT ELECTRIC 10191 06/30/22 PUMP STATION LED CONVERSIONS 14,904.00 10192 06/30/22 PUMP STATION LED CONVERSIONS 6,200.00 2058170 07/06/22 18605 OTAY RANCH VILLAGE II PC10 LLC 062822 06/28/22 ORV 2 R-16B, TOSARA 3,248.47 3,248.47 2058132 06/29/22 01002 PACIFIC PIPELINE SUPPLY INC S100439178002 06/07/22 WELD FLANGES AND PIPE 8,035.11 S100440330.001 06/07/22 INVENTORY 7,027.46 S100439232002 05/31/22 INVENTORY 2,232.86 S100439103.003 05/31/22 INVENTORY 1,146.52 s100439630.001 06/07/22 INVENTORY 1,015.55 S100439630.002 06/23/22 INVENTORY 571.21 S100439103.002 05/16/22 INVENTORY 377.38 S100439178001 06/07/22 WELD FLANGES AND PIPE 135.77 2058171 07/06/22 19310 PALM LAUNDRY INC 194 07/01/22 TOWEL LAUNDRY SERVICE FY22 386.94 386.94 2058133 06/29/22 19916 PATRIOT GENERAL ENGINEERING 25001-1 06/16/22 FIRE WATCH SERVICES 1,062.22 25001-2 06/16/22 FIRE WATCH SERVICES 512.10 2058232 07/20/22 21397 PAULETTE BACLING Ref002672534 07/18/22 UB Refund Cst #0000019806 67.25 67.25 2058233 07/20/22 21400 PAULINE TAYLOR Ref002672537 07/18/22 UB Refund Cst #0000249023 222.66 222.66 2058208 07/13/22 21318 PINION, AMY 070822 07/08/22 EXPENSE REIMBURSEMENT 250.00 250.00 2058134 06/29/22 03613 PSOMAS 184271 06/01/22 LAND SURVEYING SERVICES (MAY 2022)6,370.00 6,370.00 2058209 07/13/22 02923 RICHARD BRADY & ASSOCIATES 2205121 06/20/22 DESIGN SUPPORT - JAMUL PS (MAY 2022)43,821.25 43,821.25 2058234 07/20/22 21396 RICKY CORPUS Ref002672532 07/18/22 UB Refund Cst #0000010802 150.71 150.71 2058135 06/29/22 04542 ROBAK, MARK 060122063022 06/28/22 MILEAGE REIMBURSEMENT (JUNE 2022)44.46 44.46 2058210 07/13/22 21099 ROJAS, GUILLERMO GR070122 07/01/22 TUITION REIMBURSEMENT 163.00 163.00 2058258 07/20/22 19633 SAMSARA NETWORKS INC.3105195166928 07/13/22 GPS FLEET MANAGEMENT SYS FY23-FY25 23,971.98 23,971.98 2058211 07/13/22 02586 SAN DIEGO COUNTY ASSESSOR 202200511 06/30/22 ASSESSOR DATA (MONTHLY)125.00 125.00 2058136 06/29/22 00003 SAN DIEGO COUNTY WATER AUTH 2330 06/07/22 SOCAL WATERSMART HEW HET WBIC 339.98 339.98 2058212 07/13/22 00003 SAN DIEGO COUNTY WATER AUTH 2342 06/27/22 RECYCLED CREDIT REFUND 154,000.00 154,000.00 2058213 07/13/22 00003 SAN DIEGO COUNTY WATER AUTH 071922 07/12/22 BUSINESS MEETING 55.00 55.00 2058214 07/13/22 00121 SAN DIEGO GAS & ELECTRIC 070722 07/07/22 UTILITY EXPENSES (MONTHLY)116,305.16 070622 07/06/22 UTILITY EXPENSES (MONTHLY)7,779.37 Page 6 of 8 125,615.05 105,583.60 175,363.56 33,984.51 070122 07/01/22 UTILITY EXPENSES (MONTHLY)1,379.52 070122A 07/01/22 UTILITY EXPENSES (MONTHLY)114.24 062922 06/29/22 UTILITY EXPENSES (MONTHLY)36.76 2058137 06/29/22 00121 SAN DIEGO GAS & ELECTRIC 062422 06/24/22 UTILITY EXPENSES (MONTHLY)66,117.86 062322 06/23/22 UTILITY EXPENSES (MONTHLY)39,346.84 062022 06/20/22 UTILITY EXPENSES (MONTHLY)118.90 2058172 07/06/22 00121 SAN DIEGO GAS & ELECTRIC 063022A 06/30/22 UTILITY EXPENSES (MONTHLY)105,683.00 063022 06/30/22 UTILITY EXPENSES (MONTHLY)67,201.54 062722 06/27/22 UTILITY EXPENSES (MONTHLY)1,620.97 062822 06/28/22 UTILITY EXPENSES (MONTHLY)858.05 2058259 07/20/22 00121 SAN DIEGO GAS & ELECTRIC 071222 07/12/22 UTILITY EXPENSES (MONTHLY)451.50 451.50 2058173 07/06/22 07783 SCRIPPS CTR FOR EXECUTIVE HLTH 34828 05/31/22 EXECUTIVE HEALTH PHYSICAL 2,375.81 2,375.81 2058174 07/06/22 19603 SECURITAS SECURITY SVC USA INC W7031005 06/30/22 ON-DEMAND SECURITY RESPONSE 605.00 605.00 2058215 07/13/22 15000 SEGURA, ADOLFO 061322061522 06/15/22 EXPENSE REIMBURSEMENT 806.91 806.91 2058175 07/06/22 20720 SLF IV - MILLENIA LLC 062822 06/28/22 MILLENIA ONSITE GROUP 2B (10,14,18)7,084.12 7,084.12 2058138 06/29/22 02523 SMITH SYSTEMS 2201-149889 06/20/22 SAFETY TRAINING 7,763.76 7,763.76 2058139 06/29/22 16229 SMITH, TIMOTHY 50122053122 05/31/22 EXPENSE REIMBURSEMENT (MAY 2022)17.95 17.95 2058216 07/13/22 16229 SMITH, TIMOTHY 060122063022 06/30/22 MILEAGE REIMBURSEMENT (JUNE 2022)25.74 25.74 2058176 07/06/22 21115 SONIA RIVAS Ben2668478 07/07/22 BI-WEEKLY PAYROLL DEDUCTION 553.85 553.85 2058260 07/20/22 21115 SONIA RIVAS Ben2672568 07/21/22 BI-WEEKLY PAYROLL DEDUCTION 553.85 553.85 2058217 07/13/22 05755 STATE WATER RESOURCES 303418122MS 07/07/22 D5 CERTIFICATION RENEWAL 105.00 105.00 2058218 07/13/22 05755 STATE WATER RESOURCES 439399122MS 07/07/22 T2 CERTIFICATION RENEWAL 60.00 60.00 2058219 07/13/22 20411 STC TRAFFIC INC 5348 06/21/22 TRAFFIC ENGINEERING SERVICES (MAY 2022)15,697.50 15,697.50 2058177 07/06/22 15974 SUN LIFE FINANCIAL 38166060122 06/01/22 LIFE INSURANCE AND STD/LTD (JUNE 2022)11,086.57 11,086.57 2058140 06/29/22 10339 SUPREME OIL COMPANY 415572 06/14/22 RED DYED DIESEL 8,722.17 8,722.17 2058220 07/13/22 10339 SUPREME OIL COMPANY 415632 06/17/22 UNLEADED & DIESEL FUEL 20,094.57 415833 06/17/22 UNLEADED & DIESEL FUEL 13,889.94 2058141 06/29/22 00408 SWEETWATER AUTHORITY 51134015 06/06/22 OWD SHARE O&M 45,134.31 45,134.31 2058178 07/06/22 01905 SYMPRO INC TDM-00600 05/20/22 TREASURY MGMT SFTWRE MAINT & SUPPORT 10,902.58 10,902.58 2058261 07/20/22 21409 TALOJIA HATCHER 3303071822 07/18/22 CUSTOMER REFUND 889.04 889.04 2058179 07/06/22 16026 TED WIERF Ref002668442 07/01/22 UB Refund Cst #0000214831 8.78 8.78 Page 7 of 8 1,009.22 754.04 864.00 9,582.11 625.00 2058180 07/06/22 21378 TERRANCE RITTER Ref002668448 07/01/22 UB Refund Cst #0000272866 49.16 49.16 2058181 07/06/22 21371 THERESA AKERS Ref002668439 07/01/22 UB Refund Cst #0000001151 63.50 63.50 2058182 07/06/22 09916 TPO LLC 062822 06/28/22 TRAVEL PLAZA WATER & FIRE SERV 5,006.16 5,006.16 2058221 07/13/22 20793 TREDENT DATA SYSTEMS INC 55700 06/16/22 CISCO 9300 CATALYST SWITCHES 46,851.77 46,851.77 2058183 07/06/22 03261 TYLER TECHNOLOGIES INC 045-380177 06/01/22 FINANCIAL ERP SFTWRE MAINT & SUPPORT 143,840.59 143,840.59 2058142 06/29/22 00427 UNDERGROUND SERVICE ALERT 520220500 06/01/22 UNDERGROUND ALERTS (MONTHLY)767.35 dsb20211421 06/01/22 DIG SAFE BOARD FEES (MONTHLY)241.87 2058143 06/29/22 15675 UNITED SITE SERVICES INC 114-13142444 05/31/22 PORT. TOILET RENTAL 617.40 114-13142378 05/31/22 PORT. TOILET RENTAL 136.64 2058262 07/20/22 15675 UNITED SITE SERVICES INC 114-13203372 06/29/22 PORT. TOILET RENTAL FY23 146.64 146.64 2058263 07/20/22 00350 UNITED STATES POSTAL SERVICE 3951071822 07/18/22 PREPAID POSTAGE MACHINE 6,000.00 6,000.00 2058144 06/29/22 08028 VALLEY CONSTRUCTION MANAGEMENT SD222111 06/05/22 CMIS (5/1/22-5/31/22)6,109.00 6,109.00 2058264 07/20/22 15807 WATCHLIGHT CORPORATION 767370 06/24/22 ALARM & ACCESS MAINTENANCE/REPAIRS 648.00 767566 06/30/22 ALARM & ACCESS MAINTENANCE/REPAIRS 216.00 2058145 06/29/22 15807 WATCHLIGHT CORPORATION 766668 05/27/22 ALARM AND ACCESS MAINTENANCE 2,706.78 761635 05/15/22 SECURITY ALARM MONITORING FY22 2,576.92 766664 05/30/22 ALARM AND ACCESS MAINTENANCE 2,260.68 766666 05/30/22 ALARM AND ACCESS MAINTENANCE 2,037.73 2058146 06/29/22 01343 WE GOT YA PEST CONTROL INC 54175 06/13/22 AS-NEEDED BEE REMOVAL 125.00 54148 06/14/22 AS-NEEDED BEE REMOVAL 125.00 54176 06/14/22 AS-NEEDED BEE REMOVAL 125.00 54145 06/09/22 AS-NEEDED BEE REMOVAL 125.00 54118 06/07/22 AS-NEEDED BEE REMOVAL 125.00 2058222 07/13/22 19866 WOOD RODGERS INC 158672 05/31/22 ENGINEERING DESIGN SERV (MAY 2022)37,770.00 37,770.00 2058265 07/20/22 19866 WOOD RODGERS INC 157685 04/30/22 ENGINEERING DESIGN SERV (APR 2022)5,010.00 5,010.00 2058223 07/13/22 08023 WORKTERRA 0103329 06/30/22 EMPLOYEE BENEFITS 855.00 855.00 Amount Pd Total:2,613,773.45 Check Grand Total:2,613,773.45156 Checks Page 8 of 8