HomeMy WebLinkAbout10-21-25 EO&WR Committee Packet
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OTAY WATER DISTRICT
ENGINEERING, OPERATIONS, & WATER RESOURCES COMMITTEE MEETING
and
SPECIAL MEETING OF THE BOARD OF DIRECTORS
2554 SWEETWATER SPRINGS BOULEVARD
SPRING VALLEY, CALIFORNIA
BOARDROOM
TUESDAY
OCTOBER 21, 2025
12:00 P.M.
This is a District Committee meeting. This meeting is being posted as a special meeting
in order to comply with the Brown Act (Government Code Section §54954.2) in the event that
a quorum of the Board is present. Items will be deliberated, however, no formal board actions
will be taken at this meeting. The committee makes recommendations
to the full Board for its consideration and formal action.
AGENDA
1. ROLL CALL
2. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO
SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD’S JU-
RISDICTION INCLUDING AN ITEM ON TODAY’S AGENDA
DISCUSSION ITEMS
3. AWARD TWO (2) PROFESSIONAL SERVICES CONTRACTS FOR AS-NEEDED IN-
PLANT INSPECTION SERVICES AND AUTHORIZE THE GENERAL MANAGER TO
EXECUTE TWO (2) AGREEMENTS WITH ON-SITE TECHNICAL SERVICES, INC.
AND KENNY CONSULTING SERVICES, EACH IN AN AMOUNT NOT-TO-EXCEED
$450,000 FOR A PERIOD OF THREE (3) FISCAL YEARS. THE TOTAL AMOUNT OF
THE TWO (2) AGREEMENTS WILL NOT EXCEED $450,000 DURING FISCAL
YEARS 2026-2028 (ENDING JUNE 30, 2028) (BRANDON DIPIETRO) [5 MINUTES]
4. APPROVE THE SETTING OF JANUARY 7, 2026, AS A PUBLIC HEARING DATE ON
A POSSIBLE CONDEMNATION ACTION AND AUTHORIZE THE DISTRICT COUN-
SEL TO SEND A LEGAL NOTICE TO DAVID AND ALYSSA HAWLEY PRIOR TO FIL-
ING AN EMINENT DOMAIN ACTION WITH THE SAN DIEGO SUPERIOR COURT
(LITO SANTOS) [5 MINUTES]
BOARD MEMBERS ATTENDING:
Mark Robak, Chair
Jose Lopez
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All items appearing on this agenda, whether or not expressly listed for action, may be delib-
erated and may be subject to action by the Board.
The agenda, and any attachments containing written information, are available at the Dis-
trict’s website at www.otaywater.gov. Written changes to any items to be considered at the
open meeting, or to any attachments, will be posted on the District’s website. Copies of the
agenda and all attachments are also available by contacting the District Secretary at
(619) 670-2253.
If you have any disability which would require accommodation in order to enable you to par-
ticipate in this meeting, please call the District Secretary at 619-670-2253 at least 24 hours
prior to the meeting.
Certification of Posting
I certify that on October 17, 2025, I posted a copy of the foregoing agenda near the regular
meeting place of the Board of Directors of Otay Water District, said time being at least 24
hours in advance of the meeting of the Board of Directors (Government Code Section
§54954.2).
Executed at Spring Valley, California on October 17, 2025.
/s/ Tita Ramos-Krogman, District Secretary
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: November 5, 2025
SUBMITTED BY: Brandon DiPietro Field Services Manager
PROJECT: VARIOUS DIV. NO. All
APPROVED BY: Kevin Cameron, Engineering Manager
Michael Long, Chief, Engineering
Jose Martinez, General Manager
SUBJECT: Award of Two (2) As-Needed In-Plant Inspection Services Contracts to On-Site Technical Services, Inc. and Kenny Consulting Services, Inc. for Fiscal Years 2026-2028
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors (Board)
award two (2) professional services contracts for As-Needed In-Plant Inspection Services and authorize the General Manager to execute two (2) agreements with On-Site Technical Services, Inc. (On-Site) andKenny Consulting Services (KCS), each in an amount not-to-exceed$450,000 for a period of three (3) Fiscal Years. The total amount of
the two (2) agreements will not exceed $450,000 during Fiscal Years2026-2028 (ending June 30, 2028).
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To obtain Board authorization for the General Manager to enter into
two (2) professional services agreements for As-Needed In-Plant Inspection Services with On-Site and KCS, with each agreement in an
amount not-to-exceed $450,000 for Fiscal Years 2026-2028. The total amount of the two (2) agreements will not exceed $450,000 during Fiscal Years 2026-2028.
AGENDA ITEM 3
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ANALYSIS: The District will require the services of a professional in-plant inspection consultant in support of the District’s Capital
Improvement Program (CIP) and developer funded projects for the next three (3) fiscal years. Due to the strict requirements for the weld
inspection, surface preparation, and coating application on steel pipelines, the District uses a third-party inspector to monitor, document, and verify welding reports and to ensure coatings are
applied per District and coating manufacturer’s specifications. The District requires the specialty inspector to be certified by the
American Welding Society as a Certified Welding Inspector (CWI) or Senior Certified Welding Inspector (SCWI) qualified to code AWS D1.1 QC1, American Society for Nondestructive Testing (ASNT) SNT-TC-1A as
a NDT Level II or greater, and National Association of Corrosion Engineers (NACE) as a Level III Coating Inspector. The inspector’s
tasks include, but are not limited to, submitting daily reports detailing the manufacturer’s activities, periodic testing, and overall quality control for the manufacturer’s procedures. It is more efficient and cost effective to issue an as-needed
contract for In-Plant Inspection Services, which will provide the District with the ability to obtain consulting services in a timely and efficient manner. This concept has also been used in the past for other disciplines such as design engineering, construction management, geotechnical, and environmental services.
The anticipated CIP and developer projects that are estimated to require in-plant inspection services for Fiscal Years 2026-2028 are listed below: CIP No. & Dev No. Capital Facilities & Developer Projects
P2058 PL - 20-Inch, 1296 Zone, Proctor Valley Road from Melody Road to Highway 94
P2171 PL - 20-Inch, 1296 Zone, Proctor Valley Road from Pioneer
Way to Melody Road
P2195 PL - 24 - Inch, 640 Zone, Campo Road - Regulatory Site/Millar Ranch
P2196 PL - 24 - Inch, 640 Zone, Millar Ranch Road to 832-1 Pump Station
D0362 Otay 200
D0712 International Industrial Park
D1044 Otay Ranch Village 8 East
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The District solicited for in-plant inspection services by placing an
advertisement on the Otay Water District’s website and using PlanetBids, the District’s online bid solicitation website on July 24, 2025. The advertisement was also placed in the Daily
Transcript. Five (5) firms submitted a Letter of Interest (LOI) and a Statement of Qualifications (SOQ). The Request for Proposal (RFP)
for As-Needed In-Plant Inspection Services was sent to five (5) firms for which they submitted proposals. These are:
• PdM Consulting, Inc., Oceanside, CA
• On-Site Technical Service, Inc., Garden Grove, CA
• Kenny Consulting Services, Inc., San Diego, CA
• Verdantas, Inc, Irvine, CA
• Certerra RMA Group, Inc., San Diego, CA
A panel of five (5) staff members reviewed the proposals and conducted interviews with PdM, On-Site, KCS, Verdantas, and Certerra.
Staff agreed that KCS and On-site are well qualified to perform the services based on their experience, understanding of the scope of
work, proposed method to accomplish the work, and their composite hourly rate.
KCS and On-Site submitted the Company Background Questionnaire, as required by the RFP, and staff did not find any significant issues. In addition, staff checked their references and conducted an internet search on the companies. Staff found the references to be excellent and did not find any outstanding issues with the internet search. FISCAL IMPACT: Joe Beachem, Chief Financial Office
The funds for these two (2) agreements will be expended from the Fiscal Years 2026, 2027, and 2028 budgets for a variety of projects,
as previously noted above. These agreements are for as-needed professional services based on the District's need and schedule, and
expenditures will not be made until a task order is approved by the District for the consultant's services on a specific CIP or development project.
Based on a review of the financial budgets, the Project Manager
anticipates that the budgets will be sufficient to support the professional as-needed services required for the CIP and developer projects noted above. The Finance Department has determined that the funds to cover these
agreements will be available as budgeted for these projects.
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GRANTS/LOANS:
Engineering staff researched and explored grants and loans and found none available for this Project. STRATEGIC GOAL:
This Project supports the District’s Mission statement, “To provide exceptional water and wastewater service to its customers, and to
manage District resources in a transparent and fiscally responsible manner” and the General Manager’s Vision, "To be a model water agency
by providing stellar service, achieving measurable results, and continuously improving operational practices." LEGAL IMPACT:
None. BD:jf Attachments: Attachment A – Committee Action Attachment B – Summary of Proposal Rankings
ATTACHMENT A
SUBJECT/PROJECT: VARIOUS
Award of Two (2) As-Needed In-Plant Inspection Services
Contracts to On-Site Technical Services, Inc. and Kenny Consulting Services, Inc. for Fiscal Years 2026-2028
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee (Committee) reviewed this item at a meeting held on October 21, 2025. The
Committee supported the staff’s recommendation. NOTE:
The “Committee Action” is written in anticipation of the Committee moving the item forward for Board approval. This report will be sent to the Board as a Committee approved item or modified to reflect any discussion or changes as directed by the Committee prior to
presentation to the full Board.
Qualifications of Team Responsiveness and Project Understanding Technical and Management Approach INDIVIDUAL TOTAL - WRITTEN AVERAGE WRITTEN TOTAL Consultant's Commitment to DBE Additional Creativity and Insight Strength of Project Manager Presentation & Communication Skills Responses to Questions INDIVIDUAL TOTAL - ORAL AVERAGE ORAL TOTAL TOTAL SCORE WITHOUT FEE Proposed Fee TOTAL SCORE
30 25 30 85 85 Y/N 15 15 10 10 50 50 135 15 150 Poor/Good/
Excellent
Brandon DiPietro 22 20 21 63 10 13 7 7 37
Kevin Cameron 22 20 22 64 9 10 5 4 28
Aaron Hazard 15 18 15 48 8 10 7 6 31
Lito Santos 21 17 22 60 9 10 7 5 31
Michael O'Donnell 25 17 23 65 8 9 6 5 28
Brandon DiPietro 21 20 19 60 12 10 8 5 35
Kevin Cameron 20 18 20 58 8 10 6 3 27
Aaron Hazard 15 21 17 53 8 9 10 6 33
Lito Santos 22 16 22 60 10 10 7 6 33
Michael O'Donnell 24 18 24 66 8 10 7 4 29
Brandon DiPietro 20 20 19 59 10 10 7 7 34
Kevin Cameron 23 20 23 66 10 10 6 5 31
Aaron Hazard 20 18 18 56 8 8 7 6 29
Lito Santos 22 19 22 63 10 11 7 7 35
Michael O'Donnell 25 17 23 65 9 9 7 5 30
Brandon DiPietro 25 23 26 74 11 12 8 8 39
Kevin Cameron 27 23 27 77 12 13 8 7 40
Aaron Hazard 22 16 28 66 9 12 9 9 39
Lito Santos 25 23 26 74 13 13 8 9 43
Michael O'Donnell 27 23 26 76 13 14 8 8 43
Brandon DiPietro 28 24 28 80 14 14 9 9 46
Kevin Cameron 28 25 28 81 14 14 8 9 45
Aaron Hazard 28 22 28 78 12 15 9 10 46
Lito Santos 27 24 28 79 14 14 9 9 46Michael O'Donnell 28 23 28 79 14 14 8 9 45
Notes:
Consultant Fee Score 1. Review Panel does not see or consider proposed fee when scoring other categories. The proposed fee is scored by Engineering staff not on the Review Panel.
KCS $225 15 2. The fees were evaluated by comparing rates for four catagories. The sum of these 4 rates are noted on the table to the left.
On-Site $270 11
Certerra $308 8
PdM $330 6
Verdantas $388 1
FEE SCORING CHART
REFERENCES
59 Y
Y 691
MAXIMUM POINTS
97
913190VERDANTAS1
ATTACHMENT B
SUMMARY OF PROPOSAL RANKINGS - As-Needed In-Plant Inspection Services FY 2026-2028
WRITTEN ORAL
31PdM60
8 102
KCS 73 Y 41 114 15 129 Excellent
CERTERRA 62 Y 32 94
136 ExcellentON-SITE 79 Y 46 125 11
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: November 5, 2025
SUBMITTED BY: Lito Santos Senior Civil Engineer
PROJECT: P2058-001102 DIV. NO. 5
APPROVED BY: Beth Gentry, Engineering Manager
Michael Long, Chief, Engineering
Jose Martinez, General Manager
SUBJECT: Approval to set date for Public Hearing Date for January 7, 2026, for Condemnation Action and Authorize District Counsel to send a Legal Notice to Owners
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors (Board)
approve the setting of January 7, 2026 as a public hearing date on a possible condemnation action and authorize the District Counsel to
send a legal notice to David and Alyssa Hawley prior to filing an Eminent Domain Action with the San Diego Superior Court.
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To obtain Board authorization to set January 7, 2026 as a public
hearing date on a possible condemnation action and authorize the District Counsel to send a legal notice to David and Alyssa Hawley prior to filing Eminent Domain Action with the San Diego Superior Court.
AGENDA ITEM 4
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ANALYSIS: The Capital Improvement Project (CIP) P2058 PL - 20-Inch Proctor Valley Road from Melody Road to Highway 94 is scheduled to replace
1,600 feet of 12-inch potable water pipeline within the 1296 Pressure Zone (PZ) in Proctor Valley Road in Jamul, CA. The concrete
cylindrical spiral-wound steel pipeline has been repaired three (3) times and was identified in the 2015 Water Facilities Master Plan Update for upsizing to a 20-inch pipeline.
During design it was discovered that a majority of the existing road
was on private property. To safely replace and maintain the waterline requires an easement acquisition on the existing road from six (6) private properties. District staff contracted with Bender
Rosenthal Incorporated (BRI) to conduct appraisal services on all 6 properties. BRI provided the appraised fair market value to acquire
a waterline easement on a portion of the owner’s property mostly within the existing road. District staff made multiple communication efforts to the property owners over the past year. On November 18, 2024, staff sent letters
to all six (6) properties offering the Fair Market Value to acquire a waterline easement. On December 10, 2024, staff conducted a public outreach meeting with half of the owners in attendance. Staff went over the project and answered questions and concerns from the owners. Attendees requested additional easement language. After careful
consideration by the District’s Counsel, the easement language was changed to reflect the property owner’s requests. To date five (5) of the six (6) owners have accepted the District’s offers. The property owner at 13958 Proctor Valley Road (see
Exhibits A & B), owned by David and Alyssa Hawley, responded to the initial correspondence and Alyssa Hawley was present during the
appraisal inspection on May 24, 2024. On November 18, 2024, staff sent David and Alyssa Hawley an offer letter for the fair market value to acquire a waterline easement. Since then, the Hawley’s have
remained unresponsive to correspondence efforts made by staff sent after the offer letter, including numerous follow up letters
(12/24/24, 05/29/2025) and phone calls and voicemails (12/3/24, 12/4/24, 12/23/24, 01/15/25, 02/05,25). District staff met with legal counsel on August 19, 2025 and sent the last outreach letter to
the owners on October 15, 2025 to the property address and an additional address listed as a residence of David Hawley.
The Public Hearing allows for the property owner(s) to appear and state their concerns. After the Public Hearing, the District Board
can then adopt a formal Resolution of Necessity. This Resolution
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formally authorizes the condemnation action and confirms the public
use and necessity of the project. The legal notice sent by the District’s Legal Counsel to the property owners, David and Alyssa Hawley, is a formal notification prior to filing an Eminent Domain
Action with the San Diego Superior Court. FISCAL IMPACT: Joe Beachem, Chief Financial Officer The total budget for CIP P2058, as approved in the FY 2026 budget, is
$3,500,000. Total expenditures, plus outstanding commitments and forecast, are $3,500,000. See Attachment B for the budget detail.
Based on a review of the financial budget, the Project Manager anticipates that the budget for the CIP is sufficient to support the
Project.
The Finance Department has determined that, under the current rate model, 31% of the funding is available from the Expansion Fund and 69% of the funding is available from the Replacement Fund. GRANTS/LOANS:
Engineering staff researched and explored grants and loans and found
none available for this Project. STRATEGIC GOAL:
This Project supports the District’s Mission statement, “To provide exceptional water and wastewater service to its customers, and to manage District resources in a transparent and fiscally responsible manner” and the General Manager’s Vision, "To be a model water agency
by providing stellar service, achieving measurable results, and continuously improving operational practices."
LEGAL IMPACT:
General Counsel has advised that this is the next necessary step in the Eminent Domain process, which would enter the District into
litigation. LS/BG:jf
Attachments: Attachment A – Committee Action Attachment B – P2058 Budget Detail
Exhibit A – Location Map Exhibit B – Aerial Map of Easement to be Acquired
ATTACHMENT A
SUBJECT/PROJECT: P2058-001102
Approval to set date for Public Hearing Date for January 7, 2026, for Condemnation Action and Authorize District Counsel to send a Legal Notice to Owners
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee (Committee) reviewed this item at a meeting held on October 21, 2025. The Committee supported staff's recommendation.
NOTE: The “Committee Action” is written in anticipation of the Committee
moving the item forward for Board approval. This report will be sent to the Board as a Committee approved item, or modified to reflect any
discussion or changes as directed from the Committee prior to presentation to the full Board.
ATTACHMENT B – P2058 Budget Detail
SUBJECT/PROJECT: P2058-001102
Approval to set date for Public Hearing Date for January 7, 2026, for Condemnation Action and Authorize District Counsel to send a Legal Notice to Owners
10/14/2025
Budget
$ 3,500,000
Planning
Standard Salaries 26,106 26,106 - 26,106
-
Total Planning 26,106 26,106 - 26,106
Design
Standard Salaries 178,170 178,170 100,000 278,170
45,700 28,740 16,960 45,700 BENDER ROSENTHAL INC
14,633 14,633 - 14,633 NINYO & MOORE GEOTECHNICAL
86,942 26,342 60,600 86,942 NV5 INC
Service Contracts 34 34 - 34 DAILY JOURNAL CORPORATION
Easement Acquisition 16,800 16,800 6,400 23,200
Total Design 178,170 178,170 183,960 362,130
Construction
Standard Salaries 120,000 120,000
5,000 75,000 75,000 NV5 INC
75,000 75,000 Forecasted Construction Management Consultant
2,841,764 2,841,764 Forecasted Contractor
Total Construction 5,000 - 3,111,764 3,111,764
Grand Total 209,276 204,276 3,295,724 3,500,000
Construction Contract
Vendor/Comments
Otay Water District
P2058 - PL-20" 1296 PZ Proctor Valley Rd Melody/I-94
Committed Expenditures
Outstanding
Commitment &
Forecast
Projected Final
Cost
Consultant Contracts
OTAY WATER DISTRICTRANCHO SAN DIEGO & JAMULPIPELINE REPLACEMENT PROJECTLOCATION MAP
EXHIBIT A
VARIOUS CIPsF
C:\OneDrive\Otay Water District\ENG CIP - Documents\P2058 & P2171 Proctor Valley Road from Melody Road to Highway 94\Graphics\Exhibits-Figures\Exhibit A, Location Map.mxd
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Legend
Proposed Water Easement
597-230-11-00
597-230-31-00
EXHIBIT B