The URL can be used to link to this page

Home My WebLink About02-05-25 Board Minutes 1 MINUTES OF THE BOARD OF DIRECTORS MEETINGS OF THE OTAY WATER DISTRICT AND OTAY WATER DISTRICT FINANCING AUTHORITY February 5, 2025 1. The meeting was called to order by President Lopez at 3:34 p.m. 2. ROLL CALL Directors Present: Croucher, Gonzalez, Lopez, Rivera and Robak Directors Absent: None Staff Present: General Manager Jose Martinez, General Counsel Dan Shinoff, Chief of Engineering Michael Long, Chief Financial Officer Joe Beachem, Chief of Administration Adolfo Segura, Chief of Operations Andrew Jackson, Asst. Chief of Finance Kevin Koeppen, District Secretary Tita Ramos-Krogman and others per attached list. 3. PLEDGE OF ALLEGIANCE 4. APPROVAL OF AGENDA A motion was made by Director Croucher, seconded by President Lopez, and carried with the following vote: Ayes: Directors Croucher, Gonzalez, Lopez, Rivera and Robak Noes: None Abstain: None Absent: None to approve the agenda. 5. OTAY WATER DISTRICT’S EMERGENCY MANAGEMENT AND RESPONSE PROGRAMS OVERVIEW General Manager Jose Martinez provided a history of the district’s Emergency Management and Response Programs. Safety and Security Specialist Emilyn Zuniga and Systems Operations Manager Jake Vaclavek provided a PowerPoint presentation to the board and responded to comments and questions from the board. 6. WATER CONSERVATION GARDEN AUTHORITY UPDATE General Manager Jose Martinez provided an update on the status of the Water Conservation Garden Authority. He stated that Joint Powers Authority (JPA) members will be making a final decision, in April 2025, on whether or not they should continue to 2 fund the Garden. Director Robak provided additional updates on the Garden and noted that their budget continues to be an issue. The Otay Water District continues to closely monitor this matter. 7. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'S JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA No one wished to be heard. UCONSENT ITEM 8. ITEMS TO BE ACTED UPON WITHOUT DISCUSSION, UNLESS A REQUEST IS MADE BY A MEMBER OF THE BOARD OR THE PUBLIC TO DISCUSS A PARTICULAR ITEM: A motion was made by Director Croucher, seconded by President Lopez and carried with the following vote: Ayes: Directors Croucher, Keyes, Rivera and Robak Noes: None Abstain: None Absent: Lopez to approve the following consent calendar items: a) AUTHORIZE THE GENERAL MANAGER TO ENTER INTO AN AGREEMENT WITH M-RAE ENGINEERING, INC. FOR THE REPAIR OF THE LEAK AND FIRE HYDRANTS/BLOW OFF VALVE REMOVAL ON TELEGRAPH CANYON ROAD, BETWEEN PASEO RANCHERO AND BUENA VISTA WAY CITY OF CHULA VISTA, IN AN AMOUNT NOT-TO-EXCEED $171,600 b) AUTHORIZE THE GENERAL MANAGER TO ISSUE A PURCHASE ORDER TO MUNIQUIP, LLC FOR THE PURCHASE OF A SIMFLO VERTICAL TURBINE PUMP FOR THE 711 PUMP STATION IN AN AMOUNT NOT-TO-EXCEED $156,000 c) AUTHORIZE THE GENERAL MANAGER TO APPROVE TO INCREASE THE CIP R2117 BUDGET (RALPH W. CHAPMAN WATER RECLAMATION FACILITY DISINFECTON SYSTEM IMPROVEMENTS PROJECT) BY AN AMOUNT NOT-TO-EXCEED $550,000 (FROM $4,275,000 TO $4,825,000); AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE THE THIRD AMENDMENT TO THE PROFESSUONAL SERVICES AGREEMENT WITH CAROLLO ENGINEERS, INC. FOR ENGINEERING SERVICES DURING CONSTRUCTON IN AN ANOUNT NOT-TO-EXCEED $100,000 (FROM $532,569 TO $632M569) 3 ACTION ITEMS 9. BOARD a) DISCUSS THE 2024 BOARD MEETING CALENDAR There were no changes to the board calendar. U INFORMATIONAL ITEMS 10. UPDATE ON THE DISTRICT’S INVENTORY PROJECT OF CUSTOMER-OWNED SERVICE LINES AS MANDATED BY THE U.S. ENVIRONMENTAL PROTECTION AGENCY’S LEAD AND COPPER RULE REVISIONS Systems Operation Manager Jake Vaclavek provided a PowerPoint presentation to the board and responded to their comments and questions. 11. UPDATE ON THE 2022 WATER FACILITIES MASTER PLAN UPDATE AND ASSOCIATED PROGRAM ENVIRONMENTAL IMPACT REPORT Engineering Manager Beth Gentry provided the staff report to the board and noted that there was a correction to the last sentence after Table 1 in the staff report, which should read the following: • The 2022 WFMP Final Draft update provides a comprehensive review, reflecting the latest census data and demand patterns representative of the pre-COVID shutdown period. Ms. Gentry noted that the original sentence stated post-COVID, but should be pre- COVID. Ms. Gentry noted that the next update for this item will be provided to the board at its March 5, 2025, board meeting. For planning purposes, Director Croucher requested that staff review the expectations of the report and have it focus more on the district’s needs. He stated that he will meet with staff to provide more details of his request. Ms. Gentry responded to additional comments and questions from the board. REPORTS 12. GENERAL MANAGER REPORT Mr. Martinez discussed the district’s Cybersecurity Grant, EERP Implementation, and Sewer Cost of Service Study. Staff responded to comments and questions from the board regarding COVID cases, Sewer Cost of Service Study, impacts from the City of San Diego, and main breaks. 4 13. SAN DIEGO COUNTY WATER AUTHORITY UPDATE Directors Croucher and Robak provided updates on CWA matters that included the purchase of parcels, CWA and MWD budget changes and revenue opportunities, grant opportunities and concerns, and AB 1661 Training. It was noted that Director Croucher is on CWA’s Admin. Committee and Director Robak is on CWA’s Eng/Ops Committee. Both directors responded to additional comments and questions from the board. Director Croucher encouraged board members and staff to attend CWA’s Citizens Water Academy and tours. 14. DIRECTORS' REPORTS/REQUESTS Director Croucher offered to board and staff members a tour of Cal-Fire’s Dispatch Center. President Lopez added that board members should also tour Cal-Fire’s Training Center, and the Water Conservation Garden. Written reports from Directors Gonzalez, Rivera and Robak were submitted to District Secretary Ramos-Krogman, which will be attached to the minutes for today’s meeting. 15. PRESIDENT’S REPORT A written report from President Lopez was submitted to District Secretary Ramos-Krogman and will be attached to the minutes for today’s meeting. OTAY WATER DISTRICT FINANCING AUTHORITY 16. NO MATTERS TO DISCUSS There were no items scheduled for discussion for the Otay Water District Financing Authority board. 17. ADJOURNMENT With no further business to come before the Board, Vice President Keyes adjourned the meeting at 5:31 p.m. President ATTEST: District Secretary OTAY WATER DISTRICT BOARD OF DIRECTORS PER-DIEM AND MILEAGE CLAIM FORM Pay To: Jose Lopez Period Covered: Employee Number: From: 01/01/25 To: 01/31/25 ITEM DATE MEETING PURPOSE / ISSUES DISCUSSED MILEAGE HOME to OWD OWD to HOME MILEAGE OTHER LOCATIONS 1 01/08/25 OWD Regular Board Meeting 2 01/09/25 OWD South Bay Economic & Development Council Installation 3 01/10/25 CVCC 1st Friday Breakfast Chula Vista Chamber (NO CHARGE) 4 01/15/25 OWD Meeting with General Manager 5 01/16/25 OWD Committee Agenda Briefing Meeting (NO CHARGE) 6 01/16/25 OWD Prep Meeting for Univision 7 01/17/25 OWD Univision TV Interview 8 01/20/25 OWD Alliance MLK Celebration – Balboa Park (NO CHARGE) 9 01/21/25 OWD Telemundo Otay Water Interview 10 01/23/25 CWA San Diego County Water Authority Mtg. 11 01/24/25 OWD Agenda Briefing Meeting w/ Director Croucher and GM Martinez