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Home My WebLink About03-05-25 Board Minutes 1 MINUTES OF THE BOARD OF DIRECTORS MEETINGS OF THE OTAY WATER DISTRICT AND OTAY WATER DISTRICT FINANCING AUTHORITY March 5, 2025 1. The meeting was called to order by President Lopez at 3:32 p.m. 2. ROLL CALL Directors Present: Croucher (Attended Remotely), Gonzalez, Lopez, Rivera and Robak In response to questions from President Lopez, Director Croucher provided the address where he is currently located, in Texas, and requested to remotely attend the board meeting due to a family issue. A motion was made by President Lopez, seconded by Director Robak, and carried with the following vote: Ayes: Directors Gonzalez, Lopez, Rivera and Robak Noes: None Abstain: Director Croucher Absent: None to approve Director Croucher’s request to remotely attend the board meeting. Staff Present: General Manager Jose Martinez, General Counsel Dan Shinoff, Chief of Engineering Michael Long, Chief Financial Officer Joe Beachem, Chief of Administration Adolfo Segura, Chief of Operations Andrew Jackson, Asst. Chief of Finance Kevin Koeppen, District Secretary Tita Ramos-Krogman and others per attached list. 3. PLEDGE OF ALLEGIANCE 4. APPROVAL OF THE AGENDA A motion was made by President Lopez, seconded by Director Robak, and carried with the following vote: Ayes: Directors Croucher, Gonzalez, Lopez, Rivera and Robak Noes: None Abstain: None Absent: None to approve the agenda. 2 5. APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF JANUARY 8, 2025 Director Rivera noted that he attended a Salt Creek Ad Hoc Committee meeting on December 31, 2024, not on November 9, 2024 as indicated on his meetings attended form attached to the January 8, 2025, minutes. A motion was made by President Lopez, seconded by Director Robak and carried with the following vote: Ayes: Directors Croucher, Gonzalez, Lopez, Rivera and Robak Noes: None Abstain: None Absent: None to approve the minutes of the regular meeting of January 8, 2025, with Director Rivera’s notation that he attended a Salt Creek Ad Hoc Committee meeting on December 31, 2024. 6. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD’S JURISDICTION BUT NOT AN ITEM ON TODAY’S AGENDA No one wished to be heard. CONSENT ITEMS 7. ITEMS TO BE ACTED UPON WITHOUT DISCUSSION, UNLESS A REQUEST IS MADE BY A MEMBER OF THE BOARD OR THE PUBLIC TO DISCUSS A PARTICULAR ITEM: A motion was made by Director Robak, seconded by Director Croucher and carried with the following vote: Ayes: Directors Croucher, Gonzalez, Lopez, Rivera and Robak Noes: None Abstain: None Absent: None to approve the following consent calendar items: a) ADOPT RESOLUTION NO. 4552 APPROVING THE ANNEXATION OF THE PROPERTY OWNED BY JOHN AND EMILY LIEBER (APN 517-030-33-00, 2018-22 WILLOW GLEN DRIVE, EL CAJON, CA) TO THE OTAY WATER DISTRICT SEWER IMPROVEMENT DISTRICT NO. 18 b) AUTHORIZE THE GENERAL MANAGER TO NEGOTIATE AND ENTER INTO AN INITIAL TWO-YEAR AGREEMENT, WITH THE OPTION OF THREE (3) ONE-YEAR EXTENSIONS, WITH PAYMENTS TO PROVIDE PHONE PAYMENT SERVICES IN AN AMOUNT NOT TO EXCEED $290,000 ($58,000 ANNUALLY) 3 ACTION ITEMS U 8. ADMINISTRATION a) ADOPT RESOLUTION NO. 4553, THE 2024 STATE AND LOCAL CYBER- SECURITY GRANT PROGRAM Information Technology Manager Michael Kerr recommended that the board adopt Resolution No. 4553, authorizing himself, Network Engineer Michael Christensen, and Environmental Compliance Specialist Juliana Luengas to execute for and on behalf of the Otay Water District, a public entity established under the laws of the State of California, any actions necessary for the purpose of obtaining federal financial assistance provided by the federal Department of Homeland Security and subgranted through the State of California for the 2024 State and Local Cybersecurity Grant Program. A motion was made by Director Rivera, seconded by Director Gonzalez, and carried with the following vote: Ayes: Directors Croucher, Gonzalez, Lopez, Rivera and Robak Noes: None Abstain: None Absent: None to approve staff’s recommendation to adopt Resolution No. 4553. 9. BOARD a) ADOPT RESOLUTION 4554 TO CONFIRM DIRECTORS GARY CROUCHER AND MARK ROBAK AS THE OTAY WATER DISTRICT’S REPRESENTATIVES TO THE SAN DIEGO COUNTY WATER AUTHORITY, EACH TO VOTE IN THE ABSENCE OF THE OTHER A motion was made by Director Croucher, seconded by Director Robak, and carried with the following vote: Ayes: Directors Croucher, Gonzalez, Lopez, Rivera and Robak Noes: None Abstain: None Absent: None to adopt Resolution No. 4554 to confirm Directors Gary Croucher and Mark Robak as the Otay Water District’s Representatives to the San Diego County Water Authority, each to vote in the absence of the other. 4 b) DISCUSS THE 2025 BOARD MEETING CALENDAR District Secretary Tita Ramos-Krogman noted that there will be an Engineering, Operations, and Water Resources Committee meeting on March 17; a Communications, Public Relations, Legal and Legislative Committee meeting on March 18; and a Finance and Administration Committee meeting on March 19. There were no other changes made to the board meeting calendars. INFORMATIONAL ITEM 10. ITEMS ARE PROVIDED TO THE BOARD FOR INFORMATIONAL PURPOSES ONLY. NO ACTION IS REQUIRED ON THE FOLLOWING AGENDA ITEMS a) ENTERPRISE UTILITY BILLING SYSTEM UPGRADE PROJECT Information Technology Manager Michael Kerr provided a PowerPoint presentation to the board and responded to their questions and comments. REPORTS 11. GENERAL MANAGER REPORT Mr. Martinez discussed the district’s Summer Internship Program. In response to a question from Director Robak, Chief of Engineering Michael Long stated that the district continues to wait for a response from Glenn Abbey Mortuary with regards to expanding recycled water to the cemetery. 12. SAN DIEGO COUNTY WATER AUTHORITY UPDATE Directors Robak and Croucher provided an update on County Water Authority (CWA) matters that included information on the lawsuit settlement with Metropolitan Water District (MWD). There were also updates on the City of San Diego and Lake Hodges, CWA rate increases and fixed water rates. President Lopez noted that board members are authorized to attend two CWA meetings a year. In addition, he requested that staff provide information on when CWA tours will be held. Director Croucher stated that he would like all board members to attend one MWD meeting together and will consult with General Counsel Dan Shinoff first to see if this is possible. 13. DIRECTORS’ REPORTS/REQUESTS Written reports from Directors Gonzalez, Rivera and Robak were submitted to District Secretary Ramos-Krogman, which will be attached to the minutes for today’s meeting. 5 14. PRESIDENT’S REPORT President Lopez requested staff to schedule future tours of the district’s facilities and another board retreat. He also discussed a Per Diem increase for board members. General Manager Jose Martinez stated that staff is in the process of preparing next fiscal year’s budget and will include the Per Diem increase. He noted that there will be a Special Board Meeting/Budget Workshop in April to present the upcoming budget to the board. A written report from President Lopez was submitted to District Secretary Ramos- Krogman and will be attached to the minutes for today’s meeting. OTAY WATER DISTRICT FINANCING AUTHORITY 15. NO MATTERS TO DISCUSS There were no items scheduled for discussion for the Otay Water District Financing Authority board. 16. ADJOURNMENT With no further business to come before the Board, President Lopez adjourned the meeting at 4:25 p.m. President ATTEST: District Secretary OTAY WATER DISTRICT BOARD OF DIRECTORS PER-DIEM AND MILEAGE CLAIM FORM Pay To: Jose Lopez Period Covered: Employee Number: From: 02/01/25 To: 02/28/25 ITEM DATE MEETING PURPOSE / ISSUES DISCUSSED MILEAGE HOME to OWD OWD to HOME MILEAGE OTHER LOCATIONS 1 02/03/25 OWD GM, Directors Croucher & Gonzelez Mtg. (NO CHARGE) 2 02/04/25 South Bay EDC South Bay Economic & Development Council Meeting 3 02/05/25 OWD Regular Board Meeting 4 02/06/25 OWD Meeting with General Manager 5 02/07/25 CVCC First Friday Breakfast Chula Vista Chamber (NO CHARGE) 6 02/12/25 OWD Director’s Quarterly Meeting w/ GM 7 02/13/25 OWD Committee Agenda Briefing 8 02/16/25 OWD Legal Council/Gary Croucher (NO CHARGE) 9 02/19/25 OWD Finance/Administration Committee Meeting 10 02/21/25 OWD Board Retreat Workshop Briefing 11 02/25/25 OWD Water Conservation Garden Meeting 12 02/26/25 OWD Board Retreat Workshop 13 02/27/25 CWA SD County Water Authority Meeting (NO CHARGE) 14 02/27/25 CSDA CA Special District’s Quarterly Meeting Mark Robak From:2/1/2025 2/28/2025 ITEM DATE MEETING PURPOSE / ISSUES MILEAGE HOME TO OWD OWD TO HOME MILEAGE OTHER LOCATIONS 1 2/5/2025 Otay Water District Board Meeting 2 2/7/2025 East County Chamber of Commerce First Friday Breakfast - NO CHARGE 3 2/10/2025 Otay Water District General Manager Quarterly Update 4 2/12/2025 East County Chamber of Commerce Membership & Ambassador's Meeting - NO CHARGE 5 2/18/2025 East County Chamber of Commerce Government Affairs Committee 6 2/18/2025 City of El Cajon State of the City - NO CHARGE 7 2/19/2025 East County EDC Monthly Board Meeting 8 2/20/2025 East County Chamber of Commerce Ribbon Cutting - NO CHARGE 9 2/22/2025 East County Chamber of Commerce Swearing into Board of Directors and awards presentations - NO CHARGE 10 2/25/2025 Otay Water District CWA Matters Meeting 11 2/26/2025 East County Chamber of Commerce Ribbon Cutting - NO CHARGE 12 2/26/2025 Otay Water District Board Workshop 13 2/26/2025 East County Chamber of Commerce Business Mixer - NO CHARGE 14 2/27/2025 East County Chamber of Commerce Monthly Board Meeting - NO CHARGE 15 2/27/2025 San Diego Chamber of Commerce 154th Anniversary - NO CHARGE 16 2/27/2025 San Diego Chapter CSDA Quarterly Dinner Meeting - OTAY WATER DISTRICT BOARD OF DIRECTORS PER-DIEM AND MILEAGE CLAIM FORM Pay To:Period Covered Employee Number