HomeMy WebLinkAboutPolicy 15 - Use of District Credit Cards, Petty Cash, and Expenditures Involving District CreditOTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
USE OF DISTRICT CREDIT CARDS, PETTY CASH,
AND EXPENDITURES INVOLVING DISTRICT CREDIT 15 04/07/86 05/07/08
Page 1 of 1
PURPOSE
To prescribe rules and regulations for use of District credit
cards, petty cash and expenditures involving District credit.
BACKGROUND
The General Manager may authorize the issuance of credit cards
only for use in connection with approved District-related
business. In addition, District employees may be authorized to
make petty cash expenditures on behalf of the District.
POLICY
The following rules shall apply to the use of District credit
cards, petty cash and expenditures involving District credit:
1.Credit Cards
a.The General Manager may be issued and may authorize
credit cards to be issued to District employees and to
District Board Secretaries. Credit cards shall be
issued and used in compliance with the District’s
Purchasing Manual and applicable statutes and laws.
2.Petty Cash
a.District petty cash funds shall be used for the
convenience of the operation of the District.
b.Petty cash, to the limit established by the General
Manager, may be obtained from the District Finance
Department only upon completion of the proper form and
approval by the General Manager or his/her designee.
c.Cash advanced must be used or returned as soon a
practical, but not later than 15 days from date issued.
d.Reconciliation of petty cash and expenditures must be
made on the prescribed District form. Receipts for
expenditures must accompany such reconciliation. Occa-
sionally receipts may not be available; and, if so,
such fact must be noted on the reconciliation form and
the reason presented.
e.Petty cash may be utilized to advance monies during
District emergencies.