HomeMy WebLinkAbout12-11-24 F&A Committee Packet1
OTAY WATER DISTRICT
FINANCE AND ADMINISTRATION
COMMITTEE MEETING
and
SPECIAL MEETING OF THE BOARD OF DIRECTORS
2554 SWEETWATER SPRINGS BOULEVARD
SPRING VALLEY, CALIFORNIA
BOARDROOM
WEDNESDAY
DECEMBER 11, 2024
12:00 P.M.
This is a District Committee meeting. This meeting is being posted as a special meeting
in order to comply with the Brown Act (Government Code Section §54954.2) in the event that
a quorum of the Board is present. Items will be deliberated, however, no formal board actions
will be taken at this meeting. The committee makes recommendations
to the full board for its consideration and formal action.
AGENDA
1.ROLL CALL
2.PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO
SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD’S
JURISDICTION INCLUDING AN ITEM ON TODAY’S AGENDA
DISCUSSION ITEMS
3.AUTHORIZE THE GENERAL MANAGER TO ENTER INTO A ONE-YEAR
AGREEMENT FROM FEBRUARY 1, 2025, THROUGH JANUARY 31, 2026, WITH
SUN LIFE FINANCIAL FOR LIFE, ACCIDENTAL DEATH & DISMEMBERMENT,
AND SHORT/LONG-TERM DISABILITY INSURANCE (SUZIE LAWSON)
[5 MINUTES]
4.AUTHORIZE THE GENERAL MANAGER TO APPROVE TO AMEND THE
FOLLOWING CIP BUDGETS: INCREASE CIP P2662 BY $3,895,000; DECREASE
CIP P2682 BY $480,000; INCREASE CIP R2152 BY $255,000; AND TO
NEGOTIATE AND ENTER INTO AN AGREEMENT WITH BADGER METER, INC.
FOR THE PURCHASE AND INSTALLATION OF WATER METERS AND
ENDPOINTS IN AN AMOUNT NOT-TO-EXCEED $31,117,104, AND THE
ADOPTION OF AN ENTERPRISE SOFTWARE AS A SERVICE (SaaS)
AGREEMENT FOR A CLOUD-BASED AUTOMATED METERING
INFRASTRUCTURE (AMI) INTERFACE IN AN AMOUNT NOT-TO-EXCEED
$1,000,000 OVER A SIX-YEAR PERIOD (ANDREA CAREY) [5 MINUTES]
2
5. FIRST QUARTER FISCAL YEAR 2025 CAPITAL IMPROVEMENT PROGRAM
REPORT (KEVIN CAMERON) [5 MINUTES]
6. ADJOURNMENT
BOARD MEMBERS ATTENDING:
Gary Croucher, Chair
Jose Lopez
All items appearing on this agenda, whether or not expressly listed for action, may be de-
liberated and may be subject to action by the Board.
The agenda, and any attachments containing written information, are available at the Dis-
trict’s website at www.otaywater.gov. Written changes to any items to be considered at the
open meeting, or to any attachments, will be posted on the District’s website. Copies of the
agenda and attachments are also available by contacting the District Secretary at (619)
670-2253.
If you have any disability which would require accommodations to enable you to participate
in this meeting, please call the District Secretary at 670-2253 at least 24 hours prior to the
meeting.
Certification of Posting
I certify that on December 6, 2024, I posted a copy of the foregoing agenda near the
regular meeting place of the Board of Directors of Otay Water District, said time being at
least 24 hours in advance of the meeting of the Board of Directors (Government Code
Section §54954.2).
Executed at Spring Valley, California on December 6, 2024.
/s/ Tita Ramos-Krogman, District Secretary
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: January 8, 2025
SUBMITTED BY:
Suzie Lawson
Human Resources Manager
PROJECT: Various DIV. NO. ALL
APPROVED BY: Adolfo Segura, Chief of Administrative Services
Jose Martinez, General Manager
SUBJECT:
APPROVE A ONE-YEAR AGREEMENT WITH SUN LIFE FINANCIAL FOR LIFE,
ACCIDENTAL DEATH & DISMEMBERMENT (AD&D), AND SHORT/LONG-TERM
DISABILITY INSURANCE
GENERAL MANAGER’S RECOMMENDATION:
To authorize the General Manager to enter into a one-year agreement
from February 1, 2025, through January 31, 2026, with Sun Life Financial
(Sun Life) for life, accidental death & dismemberment (AD&D), and
short/long-term disability insurance.
COMMITTEE ACTION:
See “Attachment A”.
PURPOSE:
To obtain Board approval to enter into a one-year agreement from
February 1, 2025, through January 31, 2026, with Sun Life for the
District’s life, AD&D, and short/long-term disability insurance.
ANALYSIS:
The District reviews its insurance plans on a continuous basis to ensure
it is receiving the highest level of service with the most cost-
effective premiums. The District provides and pays for life, AD&D, and
short/long-term disability insurance for its employees. Voluntary life
and AD&D insurance is also provided; however, the costs are borne by
employees. In 2017, the District consolidated these benefits to one (1)
provider, Sun Life, to obtain overall cost-savings to the plans, and
has been satisfied with the service level since that time.
AGENDA ITEM 3
The District’s current rate guarantee for these benefit plans will end
on January 31, 2025. Through our benefits consultant, Keenan, quotes
were solicited from Sun Life and six (6) other plan providers for these
benefit plans:
Sun Life Current Rate through January 2025 $94,437
Sun Life Initial Renewal Rate (8.62% increase) $102,573*
Sun Life Negotiated Renewal Rate (1.10% decrease) $93,402*
Symetra $94,617*
Unum $97,568*
Voya $114,262*
Lincoln $116,574*
NY Life $118,986*
The Hartford $139,691*
*Based on current census information; subject to change. Rate guarantees
within each package ranged from 1 year to 3 years for various benefits.
Sun Life’s initial renewal rate represented an 8.62% increase from the
District’s current rates; however, a negotiated renewal rate
representing a 1.10% decrease from current rates was reached. This
negotiated renewal rate was the lowest among the plan providers for a
one-year period. The District has been satisfied with the service Sun
Life has provided for these benefits plans. The administrative costs of
time and labor associated with changing carriers was also a strong
consideration. Therefore, staff recommends continuing with Sun Life,
and, through Keenan, conducting a market analysis in 2025 to obtain
quotes for a longer contract period for future services.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
The estimated cost of these benefits, based on the current census, is
approximately $93,402 per year through January 31, 2026. The census can
change based on salary levels and number of positions filled. The FY25
budget includes $91,000 for these benefits. In addition, these benefits
will be budgeted in the FY26 budget.
LEGAL IMPACT:
None.
ATTACHMENTS:
Attachment A – Committee Action Report
ATTACHMENT A
SUBJECT/PROJECT:
APPROVE A ONE-YEAR AGREEMENT WITH SUN LIFE FINANCIAL FOR
LIFE, ACCIDENTAL DEATH & DISMEMBERMENT (AD&D), AND
SHORT/LONG-TERM DISABILITY INSURANCE
COMMITTEE ACTION:
This item was presented to the Finance and Administration Committee at
a meeting held on December 11, 2024. The Committee supports presentation
to the full Board.
NOTE:
The “Committee Action” is written in anticipation of the Committee moving
the item forward for Board approval. This report will be sent to the
Board as a committee approved item or modified to reflect any discussion
or changes as directed by the committee prior to presentation to the
full Board.
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: January 8, 2025
SUBMITTED BY: Andrea Carey, Customer
Service Manager
PROJECT: DIV. NO. All
APPROVED BY: Joseph R. Beachem, Chief Financial Officer
Jose Martinez, General Manager
SUBJECT: Approve Increase to the CIP P2662 Budget by $3,895,000,
Decrease the CIP P2682 Budget by $480,000, and Increase the
CIP R2152 Budget by $255,000 for a Net Overall CIP Increase of
$3,670,000; Authorize the General Manager to Negotiate and
Enter into an Agreement with Badger Meter Inc. for the
Purchase and Installation of Water Meters and Endpoints in an
Amount Not to Exceed $31,117,104, and the Adoption of an
Enterprise Software as a Service (SaaS) Agreement for a Cloud-
Based Automated Metering Infrastructure (AMI) Interface in an
Amount Not to Exceed $1,000,000 Over a Six-Year Period.
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors (Board):
1.Approve to increase the CIP P2662 budget by $3,895,000;
2.Approve to decrease the CIP P2682 budget by $480,000;
3.Approve to increase the CIP R2152 budget by $255,000;
4.Authorize the General Manager to negotiate and enter into an
agreement with Badger Meter Inc. for the purchase and
installation of water meters and endpoints in an amount not to
exceed $31,117,104, and the adoption of an enterprise Software
as a Service (SaaS) agreement for a cloud-based Automated
Metering Infrastructure (AMI) interface in an amount not to
exceed $1,000,000 over a six-year period.
COMMITTEE ACTION:
See Attachment A.
PURPOSE:
To obtain Board authorization for the General Manager to negotiate
and enter into an agreement with Badger Meter Inc. for the purchase
and installation of water meters and endpoints in an amount not to
AGENDA ITEM 4
exceed $31,117,104. Additionally, to authorize the adoption of an
enterprise Software as a Service (SaaS) agreement for a cloud-based
Automated Metering Infrastructure (AMI) interface in an amount not to
exceed $1,000,000 over a six-year period. The request for Board
authorization also includes approval of associated increases and
decreases to CIP project budgets based on the agreement with Badger
Meter Inc.
BACKGROUND:
Between 2005 through 2012, the Otay Water District (District)
completed meter changeouts for all meters 2 inches or smaller. These
meters are now nearing the end of their 20-year lifecycle, prompting
the District to initiate a comprehensive meter replacement project.
ANALYSIS:
To assist with the procurement process, the District engaged ESource,
Inc., an independent industry expert. ESource assisted with the
development of the Request for Proposals (RFP), which included the
scope of work, a comprehensive requirements workbook for vendors to
complete specific to their metering, installation, AMI, Meter Data
Management System (MDMS) solutions, a standardized pricing workbook,
and evaluation criteria.
The RFP for new meters, installation services, an AMI solution, and
an MDMS was advertised in mid-June 2024 in the Daily Transcript, the
District’s website, and the District’s online bid solicitation
platform, PlanetBids. A mandatory pre-proposal meeting was held on
June 26, 2024, with 22 prospective respondents in attendance.
Proposals were due on July 31, 2024, at which time the District
received six proposals from the following firms:
• Badger Meter, Inc.
• Core and Main (Kamstrup)
• Ferguson Waterworks (Neptune)
• HPS West, Inc. (Master Meter)
• Thirkettle Corporation (Sensus)
• Zenner, USA
The proposal from Zenner, USA was deemed nonresponsive due to their
failure to fully complete the requirements document.
The remaining five proposals were evaluated by a cross-departmental
Evaluation Committee comprised of staff from Finance, Engineering,
Operations, and IT, with ESource providing additional expertise to
support staff in their scoring. The proposals were assessed using the
following criteria:
1) Viability, Methodology, and Approach (20%)
2) Solution Design and Architecture (30%)
3) Experience and Qualifications (15%)
4) Adherence to RFP Requirements (15%)
5) Pricing (20%)
Initial evaluation scores were as follows:
Vendor Score
Badger Meter, Inc. 88.53
Core and Main 74.71
Ferguson Waterworks 85.85
HPS West, Inc 73.09
Thirkettle Corporation 85.08
The top three vendors—Badger Meter, Ferguson Waterworks, and
Thirkettle Corporation (finalists)—were invited to interview with the
Evaluation Committee during the week of September 26, 2024. Each
finalist was provided a list of clarifying questions on their
proposal, as well as an itemized agenda to demonstrate their solution
in depth. Finalists provided overviews of their network architecture,
software demonstrations, presented proposed meters/registers,
introduced their installation subcontractor to address the
installation process, and addressed their overall project management
and implementation approach.
Following the interviews, a request for Best and Final Offers (BAFOs)
was issued to the finalists. The final scores, consisting of the
Evaluation Committee’s updated scores and BAFO “Pricing” submissions
are summarized below (details are provided in Attachment B):
Vendor Score
Badger Meter, Inc. 92.73
Ferguson Waterworks 83.25
Thirkettle Corporation 83.46
Badger Meter, Inc. (Badger) received the highest overall score and
offered the lowest-cost solution. Although Badger ranked third in the
“Adherence to RFP Requirements" category, this was due to their
built-in MDMS, which is less robust than the competitors’ standalone
options. However, Badger’s built-in MDMS does meet the District’s
business requirements and the anticipated benefits associated with
the more robust solutions were insufficient to justify the additional
cost.
Badger, established in 1905 and based in Milwaukee, Wisconsin, has
maintained an unwavering commitment focused solely on the water
industry. Reference checks confirmed positive feedback, and an
internet search did not reveal any outstanding issues with the
company.
Project Methodology
The District will contract directly with Badger for a turnkey
solution, including meters, transponders, meter lids, meter boxes,
and installation services. Badger’s installation subcontractor,
Professional Meters, Inc., will perform the installation work. The
District also plans to hire an outside project manager to ensure all
aspects of the project are handled as specified within the contract
and the contractor adheres to the specified timelines.
The Meter Changeout project is scheduled to begin in calendar year
2025 and is expected to span six years. The initial year will focus
on designing, building, and testing system requirements, as well as
installing approximately 500 meters to test workflow, field quality
control, and system readiness before proceeding to full deployment of
the meters. Meters will be replaced route by route, prioritizing
routes with the oldest meters.
Meter Technology
As discussed in the informational item presented to the Board in
September, there are currently two types of metrology for water
meters: mechanical and electronic. For this project, the District has
selected the following:
• Mechanical Positive Displacement (PD): Badger’s Recordall Series
mechanical PD meters will account for 90% of all 1-inch and
smaller meters. This model, in production since 1972, is known
for its long-term reliability, often exceeding the 20-year life
expectancy according to agencies who have been using these
meters. At approximately $40 less per unit than the ultrasonic
meters, these meters offer cost-effective, proven performance.
• Ultrasonic Meters: Badger’s E-Series ultrasonic meters will be
used for all 1½-inch and 2-inch meters, as well as 10% of the 1-
inch and smaller meters. In production since 2010, these meters
have no moving parts and a wider flow range with greater low-
flow capture, ensuring high accuracy and reliability throughout
their lifespan. In addition, Badger’s ultrasonic meter operates
at a higher pressure threshold, making it beneficial to use in
the District’s higher-pressure residential areas.
AMI Technology
Badger has proposed a cellular AMI solution for the District. Badger
has been offering a cellular AMI option since 2014, the longest of
any water meter manufacturer. As part of the RFP process, Badger
included a Cellular Coverage Analysis to determine the percentage of
meters that can be successfully read via cellular technology. Their
cellular analysis for the District shows 99.99% of all meter
locations having coverage using either Verizon or AT&T connections.
The District has been using Badger’s cellular endpoints since 2018
for reading construction meters throughout the District and has been
very happy with their performance.
The benefit of cellular technology is that it eliminates the need for
utility-owned infrastructure, which is required for fixed network
systems. Given the District’s size and varied topography, a fixed
network system would require numerous collectors and, as growth
occurs, additional infrastructure may be needed. By contrast,
cellular technology leverages existing cellular networks, making it
inherently scalable. In many newly developed areas, cell towers are
among the first infrastructure elements to be built, further
enhancing the expandability of this technology.
Badger’s ORION cellular endpoints connect to the meter via a wire
connector, with the top of the endpoint exposed outside of the meter
lid. The ORION endpoint has been manufactured by Badger since 2002
for their drive-by AMR systems. The latest generation of endpoint,
proposed to the District, is a cellular option that transmits data
across existing cellular networks using the LTE-M network.
The endpoint will broadcast 15-minute interval read data to Badger’s
online MDMS four times per day. Three of the four times are
configurable by the District. In addition to read data, alarm
conditions such as leak, tamper, or reverse flow are also transmitted
during these times. If unable to transmit data, the endpoint can
store up to 42 days of 15-minute interval data. This data can be
retrieved via a handheld device if needed.
Meter Data Management System
Badger’s BEACON software solution combines short-term data retention
and analytics with a MDMS that allows for long-term data storage and
robust analytics. BEACON stores three years of meter data for every
device. It allows for a customizable “At a Glance” dashboard for
different users to see information such as device health,
communication success rate, system water usage, and top account
usage. BEACON also has configurable reports and filters to allow
users to customize the data being captured. For instance, leaks can
be grouped by flow rates and duration to determine those that are the
highest priority and optimize staff response actions.
While not part of the RFP scope, Badger’s solution includes a
customer-facing portal, which staff will evaluate as an option as the
project progresses.
Project Costs and Available Grants
The Meter Changeout Project was estimated at $29,205,000 and is
included in the current six-year CIP budget. However, staff is
requesting an additional $3,670,000 due to the following:
1) Higher labor costs for installation services result in an
increase of $700,000.
2) Anticipated higher number of lid and box replacements result in
an increase of $728,900.
3) Added $810,000 for project management services for a third party
to assist with management of the project to ensure quality
control and adherence to the contract and specified timeline of
the project.
4) A 5% contingency of $1,505,600 was added for unforeseen expenses
such as relocating/replacing meter boxes, service line repairs,
possible large meter retrofits and box excavation.
5) Performance and Labor and Materials bonds of $405,500.
These increases are partially offset by a decrease of $480,000 in the
AMI CIP budget. Funds were added to this CIP to cover the costs of
expansion of a fixed network system if the District had decided to go
in this direction. Since a cellular system was chosen, this CIP can
be reduced.
The Badger Software as a Service (SaaS) component is required
software for the Badger meters. The SaaS component will cost
$1,000,000 over six years, billed monthly at $0.54 per meter included
in the monthly cellular fee bill. This fee will be billed only on
units connected to the system. Costs will increase annually, as more
meters connect to the system, until the District is 100% on the
Badger system. Sufficient funds are available in the operating budget
to cover FY 2025 costs.
Staff has successfully applied for two grants related to this
project. In May 2022, the District was awarded a $235,645 WaterSmart
grant to assist with costs associated with the implementation of AMI
with existing meters. In August 2024, the District was awarded
another WaterSmart grant for $500,000 for the replacement of 3,749
AMR meters with new AMI-compatible meters. That work will be
completed in the first two years of the changeout project. Staff has
also recently applied for a third WaterSmart grant for $2,000,000 for
years 2027 and 2028 of this project. The District should hear by
November 2025 if our application was accepted.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
The Meter Changeout Project was originally estimated to be a
$29,205,000 project and is included in the current six-year CIP
budget. Based on actual pricing, staff is requesting the Board to
approve the increase to the potable water meter changeout CIP P2662
budget by $3,895,000, decrease the AMI CIP P2682 budget by $480,000,
and increase the recycle water meter changeout CIP R2152 budget by
$255,000. The additional $3,670,000 is projected to result in a one-
time 0.4% rate increase in FY 2027.
In addition, SaaS costs are anticipated to be under $5,000 for FY
2025. These costs would be charged to the District’s operating budget
which has sufficient funds for FY 2025. Over the course of the six-
year project, SaaS costs are anticipated to total $1,000,000 with the
ongoing annual cost gradually increasing from $5,000 in FY 2025 to an
approximated $350,000 in FY 2030, which equates to an additional 0.3%
one-time rate impact, that will be phased in over the six-years.
STRATEGIC GOAL:
The District ensures its continued financial health through long-term
financial planning and innovation.
LEGAL IMPACT:
The availability of hourly data resulting from AMI can be used by the
District’s consultants to calculate precise peaking factors used in
rate calculations. The supporting hourly data can reduce the
District’s vulnerability to lawsuits and increase the likelihood of
prevailing in court if such actions are brought against the District.
Attachments:
A)Committee Action
B)Summary of Proposal Rankings
C)P2662 Budget Detail
D)P2682 Budget Detail
E)R2152 Budget Detail
F)PowerPoint Presentation
ATTACHMENT A
SUBJECT/PROJECT:
Approve Increase to the CIP P2662 Budget by $3,895,000,
Decrease the CIP P2682 Budget by $480,000, and Increase the
CIP R2152 Budget by $255,000 for a Net Overall CIP Increase
of $3,670,000; Authorize the General Manager to Negotiate
and Enter into an Agreement with Badger Meter Inc. for the
Purchase and Installation of Water Meters and Endpoints in
an Amount Not to Exceed $31,117,104, and the Adoption of an
Enterprise Software as a Service (SaaS) Agreement for a
Cloud-Based Automated Metering Infrastructure (AMI)
Interface in an Amount Not to Exceed $1,000,000 Over a Six-
Year Period.
COMMITTEE ACTION:
Qualifications of
Team
Viability,
Methodology and
Approach
Solution Design
and Architecture
INDIVIDUAL
SUBTOTAL -
WRITTEN
AVERAGE
SUBTOTAL -
WRITTEN
Requirements Pricing
TOTAL
SCORE
15 20 30 65 65 15 20 100
Evaluator 1 12 16 18 46
Evaluator 2 12 20 27 59
Evaluator 3 12 16 30 58
Evaluator 4 12 16 30 58
Evaluator 5 12 16 24 52
Evaluator 6 15 20 24 59
Evaluator 1 15 16 18 49
Evaluator 2 10.5 14 18 43
Evaluator 3 6 12 18 36
Evaluator 4 9 12 18 39
Evaluator 5 9 16 24 49
Evaluator 6 9 16 18 43
Evaluator 1 15 20 30 65
Evaluator 2 12 18 24 54
Evaluator 3 12 16 24 52
Evaluator 4 14 18 24 56
Evaluator 5 12 12 18 42
Evaluator 6 15 16 24 55
Evaluator 1 12 16 24 52
Evaluator 2 9 12 18 39
Evaluator 3 9 12 18 39
Evaluator 4 6 10 15 31
Evaluator 5 12 16 24 52
Evaluator 6 12 12 18 42
Evaluator 1 15 20 30 65
Evaluator 2 12 16 24 52
Evaluator 3 15 20 24 59
Evaluator 4 12 18 24 54
Evaluator 5 12 16 24 52
Evaluator 6 12 16 24 52
Evaluator 1
Evaluator 2
Evaluator 3
Evaluator 4
Evaluator 5
Evaluator 6
6-year
Original Bids Badger Core and Main Ferguson HPS West, Inc Thirkettle
Upfront Costs $26,289,260.59 $28,557,265.51 $27,577,717.60 $32,036,801.38 $34,475,373.04
Operating Costs $1,072,436.76 $1,681,575.96 $1,851,465.25 $134,299.86 $1,576,088.63
Total Costs $27,361,697.35 $30,238,841.47 $29,429,182.85 $32,171,101.24 $36,051,461.67
Badger Meter
13.59 17.00 73.09
Ferguson 85.85
ATTACHMENT B
SUMMARY OF PROPOSAL RANKINGS
Short List Final
MAXIMUM POINTS
Core and Main 43.10
Meter Changeout Project
18.08 74.7113.53
Zenner USA non-responsive
55.30 20.00 88.5313.23
HPS West, Inc 42.50
85.08Thirkettle55.70 14.22 15.16
53.90 18.6013.35
Qualifications of
Team
Viability,
Methodology and
Approach
Solution Design
and Architecture
INDIVIDUAL
SUBTOTAL
AVERAGE
SUBTOTAL Requirements Pricing (BAFO)
TOTAL
SCORE
15 20 30 65 65 15 20 100
Evaluator 1 15 20 27 62
Evaluator 2 12 20 27 59
Evaluator 3 13.5 18 30 61.5
Evaluator 4 14.25 19 27 60.3
Evaluator 5 13.5 18 24 55.5
Evaluator 6 15 20 24 59
Evaluator 1 13.5 16 24 53.5
Evaluator 2 12 16 24 52
Evaluator 3 12 16 24 52
Evaluator 4 12 17 24 53
Evaluator 5 9 16 24 49
Evaluator 6 12 16 24 52
Evaluator 1 15 18 28.5 62
Evaluator 2 13.5 18 24 55.5
Evaluator 3 15 18 27 60
Evaluator 4 13.5 18 27 58.5
Evaluator 5 9 16 18 43
Evaluator 6 15 16 24 55
6-year
BAFO Costs Badger Ferguson Thirkettle
Upfront Costs $30,111,503.96 $33,061,716.12 $44,284,259.91
Operating Costs $1,039,359.60 $1,584,549.00 $1,441,097.28
Total Costs $31,150,863.56 $34,646,265.12 $45,725,357.19
ATTACHMENT B
SUMMARY OF PROPOSAL RANKINGS
Meter Changeout Project
Badger Meter 92.73
Short List Final
Ferguson
MAXIMUM POINTS
13.23 20.0059.50
Thirkettle 55.60 14.22 13.64 83.46
51.90 13.35 18.00 83.25
Original Budget
$27,750,000
Planning
Consultant Contracts $182,960 $102,600 $80,360 $182,960 E SOURCE COMPANIES LLC
$44,500 $37,066 $7,434 $44,500 HOCH CONSULTING APC
Total Planning $227,460 $139,667 $87,794 $227,460
Construction
Consultant Contracts
$30,157,104 $30,157,104 Badger Meter
$810,000 $810,000 Project Management
$450,000 $450,000 Contingency
Total Construction $31,417,104
Updated Budget Total $227,460 $139,667 $31,504,898 $31,644,564
Budget Detail - P2662
Committed Expenditures
Outstanding
Commitment &
Forecast
Projected Final
Cost Vendor/Comments
ATTACHMENT C
Original Budget
$1,350,000
Planning
Consultant Contracts $14,190.00 $14,190.00 $0.00 $14,190.00 ALYSON CONSULTING
$28,615.00 $28,615.00 $0.00 $28,615.00 HOCH CONSULTING APC
$2,760.00 $2,760.00 $0.00 $2,760.00 OT ELECTRIC
Total Planning $45,565.00 $45,565.00 $0.00 $45,565.00
Construction
Infrastructure Materials $487,575.66 $487,575.66 $0.00 $487,575.66 OT ELECTRICAL
Meter Lids $21,551.10 $21,551.10 $43,448.90 $65,000.00 FERGUSON WATERWORKS # 1083
Other Agency Fees $175.00 $175.00 $0.00 $175.00 COUNTY OF SAN DIEGO
Other Materials and Supplies $6,407.20 $6,407.20 $0.00 $6,407.20 HPS WEST INC.
Regulatory Agency Fees $50.00 $50.00 $0.00 $50.00 PETTY CASH CUSTODIAN
Service Contracts $816.16 $816.16 $0.00 $816.16 ABC IMAGING
Service Contracts $84.50 $84.50 $0.00 $84.50 DAILY JOURNAL CORPORATION
Standard Salaries $62,647.05 $62,647.05 $0.00 $62,647.05
$120,000.00 $120,000.00 Upgrades to system
$80,000.00 $80,000.00 Contingency
Total Construction $579,306.67 $579,306.67 $243,448.90 $822,755.57
Updated Budget Total $624,871.67 $624,871.67 $243,448.90 $868,320.57
Budget Detail - P2682
Committed Expenditures
Outstanding
Commitment &
Forecast
Projected Final
Cost Vendor/Comments
ATTACHMENT D
Original Budget
$755,000
Construction
$960,000 $960,000 Badger Meter
$50,000 $50,000 Contingency
Total Construction $1,010,000
Updated Budget Total $1,010,000
Budget Detail - R2152
Committed Expenditures
Outstanding
Commitment &
Forecast
Projected Final
Cost Vendor/Comments
ATTACHMENT E
Water Meter Changeout Project
ATTACHMENT F
Meter
Changeout
•Meters are reaching the end of
their 20-year lifecycle
•District contracted with
Esource, Inc. to assist with the
procurement process
•Request for Proposal issued
mid-June 2024, to include
meters, installation, AMI, and MDMS. Responses due July
31, 2024
•Six proposals received
•Staff from Finance,
Engineering, Water Operations, and IT involved in evaluation
Meter
Changeout
•Meters are reaching the end of their 20-year lifecycle
•District contracted with
Esource, Inc. to assist with the procurement process
•Request for Proposal issued
mid-June 2024, to include meters, installation, AMI, and
MDMS. Responses due July 31, 2024
•Six proposals received
•Staff from Finance, Engineering, Water
Operations, and IT involved
in evaluation
RFP Evaluation
Badger Meter,
Inc.
Core and
Main
(Kamstrup)
Ferguson
Waterworks
(Neptune)
HPS West,
Inc. (Master
Meter)
Thirkettle
Corporation
(Sensus)
Zenner, USA*
Proposals evaluated on the following criteria:
1)Viability, Methodology, and Approach (20%)
2)Solution Design and Architecture (30%)
3)Experience and Qualifications (15%)
4)Adherence to RFP Requirements (15%)
5)Pricing (20%)
Six proposals from the following vendors:
*Zenner proposal deemed nonresponsive
RFP Evaluation
Overall Scores (First Round):
Vendor Score
Badger Meter, Inc. 88.53
Core and Main (Kamstrup)74.71
Ferguson Waterworks (Neptune)85.85
HPS West, Inc. (Master Meter)73.09
Thirkettle Corporation (Sensus)85.08
RFP Evaluation (Continued)
The top three vendors- Badger, Ferguson, and Thirkettle were invited to participate in interviews with
the Evaluation Committee.
After interviews, the vendors were asked to submit Best and Final Offers (BAFOs).
Overall Scores (Final Round):
Vendor Score
Badger Meter, Inc. 92.73
Ferguson Waterworks (Neptune)83.25
Thirkettle Corporation (Sensus)83.46
Recommendation- Badger Meter, Inc.
Badger Meter, Inc.
(Badger) received the
highest overall score
and was the lowest
price provider.
Established in 1905
and headquartered in
Milwaukee, Wisconsin,
has focused solely on
the water industry.
Reference checks
confirmed positive
feedback for similar
size and scope
projects.
Project Methodology
•Contract directly with Badger for a turnkey solution
•Installation services provided by Badger’s subcontractor, Professional Meters, Inc.
•Hire an outside project manager to ensure contract and timeline adherence
•Proposed timeline as follows:
November 2024 – June 2025 June 2025 - January 2026 January 2026 - June 2031
Vendor Selection & Contract
Negotiation
Planning System Design System Integration & Testing Full Scale Deployment
Meter Technology
Mechanical Meters Electronic Meters
Benefits of AMI
Water Conservation
•Leak Detection
•Targeted Outreach
Rate Development
•Hourly Peaking Data
Enhanced Customer Service
•Easily Accessible Data
AMI
Technology
Point-to-Point
Headend
Typically 30-45
days of storage
Endpoint
Typically 30-45
days of storage
Collector
Collector
AMI
Technology
Cellular Network Endpoint
Typically 45 days of
storage
Headend
Typically 3-12
months of storage
Cell Tower
Cellular
Coverage
Analysis
99.9% coverage
Meter Endpoint
ENDPOINTS ARE MOUNTED TO THE LID OF THE METER BOX AND CONNECTED TO THE METER VIA A WIRE
BEACON
Software
Combined head-end (short term data
storage) and Meter Data Management
System (3 years of data storage)
•Monitors the system performance
•Configurable “At a Glance” home page
•Integrates with CIS and Customer Portal
•Reports and filters to consolidate meter
information as needed
Project Costs (CIP)
Staff is requesting an additional $3,670,000 due to the following:
Higher labor for installation services ($700,000)
Anticipated higher number of lids and meter box replacements ($780,000)
Project management costs ($810,000)
An added 5% contingency for unforeseen expenses during installation ($1,505,600)
Performance and Labor and Materials bonds ($405,500)
Increases will be partially offset by a decrease of $480,000 in the AMI CIP budget
Project Costs (Saas)
Badger Software as a Service fee (Saas) covers the costs of the cellular
transmission of data and the Beacon software
Cost is $0.54 per meter connected to the system
Per unit cost is fixed for the 6-year project timeline
Projected cost is $1,000,000 over the six years
Grants
To date, staff has successfully been awarded two WaterSmart
grants for AMI:
•May 2022: $235,634
•August 2024: $500,000
In November 2024, staff submitted another WaterSmart grant
application for $2,000,000. Award announcements are expected
in November 2025.
Fiscal Impact
Additional $3,670,000 CIP costs is projected to result in
a .4% rate increase in FY
2027
Saas costs for FY 2025 are
anticipated to be less than
$5,000 which will be charged to the District’s operating
budget.
Over the course of the six-
year project, SaaS costs are expected to be $1,000,000.
This equates to an additional
.3% one-time rate impact,
phased in over 6 years.
Conclusion- Requesting that the Board:
Approve to increase the CIP P2662 budget by $3,895,000
Approve to decrease the CIP P2682 budget by $480,000
Approve to increase the CIP R2152 budget by $255,000
Authorize the General Manager to negotiate and enter into an agreement with Badger Meter, Inc. for
the purchase and installation of water meters and endpoints in an amount not to exceed $31,117,104
and the adoption of an enterprise Software as a Service agreement for a cloud-based Automated
Metering Infrastructure interface in an amount not to exceed $1,000,000 over a six-year period.
Questions?
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: January 8, 2025
SUBMITTED BY: Kevin Cameron Engineering Manager
PROJECT: Various DIV. NO. ALL
APPROVED BY: Michael J. Long, Chief of Engineering
Jose Martinez, General Manager
SUBJECT: Informational Item – First Quarter Fiscal Year 2025 Capital Improvement Program Report
GENERAL MANAGER’S RECOMMENDATION:
No recommendation. This is an informational item only.
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To update the Board about the status of all Capital Improvement
Program (CIP) expenditures and to highlight significant issues, progress, and milestones on major active construction projects.
ANALYSIS:
To keep up with growth and to meet our ratepayers' expectations to adequately deliver safe, reliable, cost-effective, and quality water, each year the District staff prepares a Six-Year CIP Plan that
identifies the District’s infrastructure needs. The CIP is comprised of four categories consisting of backbone capital facilities,
replacement/renewal projects, capital purchases, and developer reimbursement projects.
AGENDA ITEM 5
2
The First Quarter Fiscal Year 2025 update is intended to provide a
detailed analysis of progress in completing these projects within the allotted time and budget of $16.277 million. Expenditures through the First Quarter totaled approximately $2.272 million.
Approximately 14% of the Fiscal Year 2025 expenditure budget was spent (see Attachment B). FISCAL IMPACT: Joe Beachem, Chief Financial Officer
No fiscal impact as this is an informational item only. STRATEGIC GOAL: This Program supports the District’s Mission statement, “To provide
exceptional water and wastewater service to its customers, and to manage District resources in a transparent and fiscally responsible
manner” and the General Manager’s Vision, "To be a model water agency by providing stellar service, achieving measurable results, and continuously improving operational practices." LEGAL IMPACT:
None. KC/MJL:jf
Attachments: Attachment A – Committee Action Attachment B - Fiscal Year 2025 First Quarter CIP Expenditure Report
Attachment C – Presentation
ATTACHMENT A
SUBJECT/PROJECT: VARIOUS
Informational Item – First Quarter Fiscal Year 2025 Capital Improvement Program Report
COMMITTEE ACTION:
The Finance and Administration Committee (Committee) reviewed this
informational item at a meeting held on December 11, 2024. NOTE:
The “Committee Action” is written in anticipation of the Committee moving the item forward for Board approval. This report will be sent to the Board as a Committee approved item, or modified to reflect any discussion or changes as directed by the Committee prior to presentation to the full Board.
FISCAL YEAR 2025 1ST QUARTER REPORT(Expenditures through 9/30/24
($000)
ATTACHMENT B
2025 09/30/24
CIP No.Description Project Manager FY 2025 Budget Expenses Balance Expense to Budget %Overall Budget Expenses Balance Expense to Budget %CommentsCAPITAL FACILITY PROJECTS -
P2040 Res - 1655-1 Reservoir 0.5 MG Marchioro 5$ 1$ 4$ 20%7,300$ 1,119$ 6,181$ 15%
The construction schedule is pushed out to the FY 2029-2030 timeframe as part of the FY 2025 budget cycle. Subsequently, other design phase efforts have been prioritized.
P2228 Res - 870-2 Reservoir 3.4 MG Marchioro 1,000 17 983 2%17,488 914 16,574 5%
Construction project awarded Q1 FY 2025. Notice to Proceed issued Q2 FY 2025. Construction completion scheduled for Q1 FY 2028.
P2405 PL - 624/340 PRS, Paseo Ranchero and Otay Valley Road Santos 25 - 25 0%1,000 65 935 7%Initial budgeting and planning Q3 or Q4 FY 2025.P2451 Otay Mesa Desalination Conveyance and Disinfection System Gentry 5 - 5 0%35,700 3,823 31,877 11%FY 2025 expenses are for minor coordination.P2460 I.D. 7 Trestle and Pipeline Demolition Gentry 50 - 50 0%901 272 629 30%No expenditures anticipated in FY 2025.P2516 PL - 12-Inch, 640 Zone, Jamacha Road - Darby/Osage Marchioro 5 - 5 0%1,200 - 1,200 0%No expenditures anticipated in FY 2025.
P2521 Large Meter Vault Upgrade Program Carey 49 - 49 0%710 481 229 68%Work will be completed in Q3 and Q4 FY 2025.
P2553 Heritage Road Bridge Replacement and Utility Relocation Santos 25 5 20 20%5,050 287 4,763 6%
Project was bid in September 2024. Budget has been reallocated for City of Chula Vista reimbursement agreement in the amount of $2.3M.P2584 Res - 657-1 and 657-2 Reservoir Demolitions Marchioro - - - 0%720 - 720 0%No budget for FY 2025.
P2608 PL - 8-inch, 850 Zone, Coronado Avenue, Chestnut/Apple Santos 65 - 65 0%1,820 412 1,408 23%The 60% plans have been submitted by the consultant.P2612 PL - 12-inch, 711 Zone, Paso de Luz/Telegraph Canyon Road Gentry 50 7 43 14%1,250 894 356 72%This pipeline is in the initial design phase.P2614 485-1 Reservoir Interior/Exterior Coating Santos 50 - 50 0%1,375 1,064 311 77%Under warranty.
P2617 Lobby Security Enhancements Payne 20 - 20 0%225 206 19 92%Engineering upgrades with FY 2025 closeout.
P2623 Central Area to Otay Mesa Interconnection Pipelines Combination Air/Vacuum Valve Replacements Marchioro 5 - 5 0%600 219 381 37%No expenditures anticipated in FY 2025.P2630 624-3 Reservoir Automation of Chemical Feed System Gentry - - - 0%675 16 659 2%No budget for FY 2025.
P2638 Buildings and Grounds Refurbishments Payne 220 3 217 1%745 289 456 39%Admin Landscape Phase II upgrade.
P2639 Vista Diego Hydropneumatic Pump Station Replacement Marchioro 175 5 170 3%4,200 668 3,532 16%
The 60% design was completed Q1 FY 2024. Final design and public advertisement for construction bid is scheduled for Q4 FY 2025. Expenditures on track.
P2642 Rancho Jamul Pump Station Replacement Marchioro 5 - 5 0%2,500 143 2,357 6%Project coordinated with 1655-1 Reservoir (P2040). See P2040 for updates.
P2646 North District Area Cathodic Protection Improvements Marchioro 20 1 19 5%1,200 40 1,160 3%
Pre-design of cathodic protection improvements along Jamacha Road scheduled to commence Q2 FY 2025.
P2647 Central Area Cathodic Protection Improvements Marchioro 30 - 30 0%2,000 218 1,782 11%
No expenditures anticipated in FY 2025. North District cathodic protection improvements prioritized over South District cathodic protection improvements. P2649 HVAC Equipment Purchase Payne 39 - 39 0%279 152 127 54%Various Admin replacements scheduled.
P2652 520 to 640 Pressure Zone Conversion Marchioro 5 - 5 0%250 37 213 15%Project is on hold until PDR for P2195 & P2196 is completed.
P2654 Heritage Road Interconnection Improvements Marchioro 5 - 5 0%200 40 160 20%No expenditures anticipated in FY 2025. Project on hold pending coordination with City of San Diego.P2658 832-2 Pump Station Modifications Marchioro 5 - 5 0%600 10 590 2%No expenditures anticipated in FY 2025.
P2659 District Boardroom Improvements Kerr 35 - 35 0%300 186 114 62%Staff is working with the integrator on a few modern technology enhancements.
P2663 Potable Water Pressure Vessel Program Marchioro 400 206 194 52%3,200 857 2,343 27%
Rolling Hills Hydropneumatic tank accelerated. Completion of Rolling Hills Hydro Tank Replacement scheduled for Q2 FY 2025. P2664 Otay Mesa Dual Piping Modification Program Gentry 25 - 25 0%350 36 314 10%No expenditures anticipated In FY 2025.
P2665 PL - 12-inch Pipeline Replacement, 870 Zone, Cactus Road Marchioro 5 - 5 0%200 - 200 0%
No expenditures anticipated in FY 2025. Completion of construction scheduled beyond six-year planning budget.
P2666 Low Head and High Head Pump Stations Demolition Marchioro 5 - 5 0%750 - 750 0%
No expenditures anticipated in FY 2025. Completion of construction scheduled beyond six-year planning budget.
P2674 System Pressure Reducing Program Gentry 10 - 10 0%100 16 84 16%Expenses are planned for later in the fiscal year/next fiscal year.P2676 980-2 PS Motors and Motor Control Center Replacements Marchioro 100 1 99 1%3,242 796 2,446 25%No expenditures anticipated in FY 2025.
P2683 Pump Station Safety, Monitoring, and Automation Improvements Marchioro 100 11 89 11%500 43 457 9%
Remote machine monitoring at the 870-2 Pump Station scheduled for completion Q2 FY 2025. Expenditures on track.
P2684 Zero Emission Vehicles and Charging Infrastructure Santos 150 3 147 2%2,000 112 1,888 6%Staff provided data to consultant. Projected planning study to be completed Q2 or Q3 FY 2025.
P2688 Standby Power Renovations - Potable Water Rahders 76 - 76 0%1,500 37 1,463 2%
$150K to the Board on November 6, 2024 for approval to replace unbudgeted Administrative genset due to failure. Approved for purchase. Budgeted replacement genset final price $94.2. Total $244.2. Expected Q4 FY 2025.
P2693 PL – 12 & 16-inch, 1296 Zone, Jefferson Rd., Lyons Valley Rd to Jamul Dr.Santos 120 - 120 0%3,950 - 3,950 0%Request for Proposal scheduled for Q3 or Q4 FY 2025.
FISCAL YEAR-TO-DATE, 09/30/24 LIFE-TO-DATE, 09/30/24
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FISCAL YEAR 2025 1ST QUARTER REPORT(Expenditures through 9/30/24
($000)
ATTACHMENT B
2025 09/30/24
CIP No.Description Project Manager FY 2025 Budget Expenses Balance Expense to Budget %Overall Budget Expenses Balance Expense to Budget %Comments
FISCAL YEAR-TO-DATE, 09/30/24 LIFE-TO-DATE, 09/30/24
P2694 Operations Replacement Communication Radios Rahders 75 - 75 0%155 - 155 0%No expenditures anticipated in FY 2025.P2696 1296-1 Reservoir Interior/Exterior Coating Santos - - - 0%1,400 - 1,400 0%No budget for FY 2025.
P2698 Improve Fire Sprinkler Protection System at RWCWRF (P)Payne 5 - 5 0%75 - 75 0%Late FY 2025 consultant with FY 2026 installation.P2714 870 Reservoir Storage Bins Marchioro 40 - 40 0%400 - 400 0%Project design will commence Q3 FY 2025.
P2715 Replacement and Update of District’s Utility Network Framework Zhao 100 - 100 0%450 - 450 0%Anticipate Board approval in Q3 FY 2025. Project to start at end of Q3.
R2117 RWCWRF Disinfection System Improvements Santos 1,122 61 1,061 5%4,275 1,269 3,006 30%Project is in construction. First shutdown is scheduled November 2024.R2146 Recycled Pipeline Cathodic Protection Improvements Marchioro 10 - 10 0%1,200 882 318 74%No expenditures anticipated for FY 2025.R2153 Recycled Water Pressure Vessel Program Marchioro 1 - 1 0%1,000 29 971 3%No expenditures anticipated for FY 2025.
R2165 Recycled HVAC Equipment Purchase Payne 1 - 1 0%75 - 75 0%Late FY 2025 consultant with FY 2026 installation.
R2166 RWCWRF Effluent Pump Station Compressors Marchioro 50 2 48 4%175 73 102 42%
Compressors were replaced Q4 FY 2024. Project As-Builts will be completed and the project will be closed end of FY 2025.
R2168 Improve Fire Sprinkler Protection System at RWCWRF (R)Payne 5 - 5 0%75 - 75 0%Late FY 2025 consultant with FY 2026 installation.
S2012 San Diego County Sanitation District Outfall and RSD Outfall Replacement Gentry 300 - 300 0%4,000 1,355 2,645 34%The expenses are expected at the end of the fiscal year.S2043 RWCWRF Sludge Handling System Gentry 1 - 1 0%1,500 129 1,371 9%No expenditures anticipated for FY 2025.
S2061 RWCWRF Aeration Controls Consolidation & Optimization Upgrades (S)Gentry 10 - 10 0%220 78 142 35%FY 2025 expenses are expected to be minor for initial planning.
S2071 San Diego Metro Wastewater Capital Improvements Gentry 125 30 95 24%8,300 348 7,952 4%Expenses are anticipated later in the fiscal year.
S2081 Improve Fire Sprinkler Protection System at RWCWRF (S)Payne 5 - 5 0%75 - 75 0%Late FY 2025 consultant with FY 2026 installation.
S2082 Sewer Manhole Rehabilitation Program Gentry 5 - 5 0%2,500 - 2,500 0%FY 2025 expenses are expected to be minor for initial planning.
S2083 Sewer Lift Station Equipment Replacement Program Mederos 75 - 75 0%300 - 300 0%Continue to work on the improvements of the lift stations, particularly on Cottonwood.
Total Capital Facility Projects Total:4,814 353 4,461 7%130,255 17,615 112,640 14%
REPLACEMENT/RENEWAL PROJECTS
P2058 PL - 20-Inch, 1296 Zone, Proctor Valley Road from Melody Road to Highway 94 Santos 205 6 199 3%2,750 159 2,591 6%The 60% plans have been submitted by the consultant.
P2171 PL - 20-Inch, 1296 Zone, Proctor Valley Road from Pioneer Way to Melody Road Santos 225 3 222 1%3,600 109 3,491 3%The 60% plans have been submitted by the consultant.
P2195 PL - 24 - Inch, 640 Zone, Campo Road - Regulatory Site/Millar Ranch Santos 50 - 50 0%9,500 28 9,472 0%Coordination with Caltrans to place proposed alignment has been initiated.
P2196 PL - 24 - Inch, 640 Zone, Millar Ranch Road to 832-1 Pump Station Santos 50 - 50 0%5,100 29 5,071 1%Coordination with Caltrans to place proposed alignment has been initiated.
P2533 1200-1 Reservoir Interior & Exterior Coating Santos 45 - 45 0%1,275 1,176 99 92%Address cathodic protection issues Q3 or Q4 FY 2025.P2543 850-1 Reservoir Interior/Exterior Coating Santos 5 - 5 0%1,270 1,091 179 86%No expenditures anticipated in FY 2025.
P2563 Res - 870-1 Reservoir Improvements Marchioro 10 3 7 30%6,497 301 6,196 5%
Project coordinated with the 870-2 Reservoir (CIP P2228). Construction expenditures for CIP P2563 anticipated to begin Q1 FY 2027 and end Q1 FY 2028.P2567 1004-2 Reservoir Interior/Exterior Coating & Upgrades Santos 12 - 12 0%1,375 1,337 38 97%Under warranty.
P2578 PS - 711-2 (PS 711-1 Replacement and Expansion) - 14,000 GPM Marchioro 60 16 44 27%8,000 74 7,926 1%A pilot to restore Pump #3 original capacity will be bid Q3 FY 2025. Expenditures on track.
P2593 458-1 Reservoir Interior/Exterior Coating & Upgrades Santos 45 - 45 0%1,050 922 128 88%The 60% plans have been submitted by the consultant.
P2594 Large Meter Replacement Carey 60 1 59 2%910 620 290 68%Waiting on product; work starting in Q2 or Q3 FY 2025.
P2609 PL - 8-inch, 1004 Zone, Eucalyptus Street, Coronado/Date/La Mesa Santos 25 - 25 0%2,100 1,133 967 54%The 60% plans have been submitted by the consultant.P2611 Quarry Road Bridge Replacement and Utility Relocation Gentry 1 - 1 0%3,600 124 3,476 3%FY 2025 expenses are for minor coordination.
P2615 PL - 12-Inch Pipeline Replacement, 803 PZ, Vista Grande Santos 260 3 257 1%2,600 142 2,458 5%The 60% plans have been submitted by the consultant.
P2616 PL - 12-Inch Pipeline Replacement, 978 Zone, Pence Drive/Vista Sierra Drive Gentry 5 - 5 0%4,200 1,687 2,513 40%FY 2025 expenses are expected to be minor for initial planning.P2631 1485-2 Reservoir Interior/Exterior Coating & Upgrades Santos 750 53 697 7%1,450 70 1,380 5%Bid opening completed September 2024.
P2655 La Presa Pipeline Improvements Gentry 25 - 25 0%1,750 281 1,469 16%Expenses are anticipated later in the fiscal year.
P2656 Regulatory Site Desilting Basin Improvements Gentry 5 - 5 0%150 7 143 5%FY 2025 expenses are expected to be minor for initial planning.P2657 1485-1 Reservoir Interior/Exterior Coating & Upgrades Santos 25 - 25 0%1,150 6 1,144 1%Planning to be conducted in Q3 FY 2025.P2662 Potable Water Meter Change Out Carey 1,000 37 963 4%27,750 132 27,618 0%On track. In procurement phase.
P2670 Administration and Operations Roof Repairs and Replacement Payne 50 - 50 0%350 - 350 0%Ongoing maintenance; replacements FY 2025-2028.
P2672 District Roof Repairs and Replacement Program Payne 100 - 100 0%340 - 340 0%Ongoing maintenance; replacements FY 2025-2028.P2673 803-4 Reservoir Interior/Exterior Coating Santos 5 - 5 0%2,350 - 2,350 0%No expenses anticipated in FY 2025.
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FISCAL YEAR 2025 1ST QUARTER REPORT(Expenditures through 9/30/24
($000)
ATTACHMENT B
2025 09/30/24
CIP No.Description Project Manager FY 2025 Budget Expenses Balance Expense to Budget %Overall Budget Expenses Balance Expense to Budget %Comments
FISCAL YEAR-TO-DATE, 09/30/24 LIFE-TO-DATE, 09/30/24
P2675 458-1 and 458-2 Reservoirs Site Pavement Refurbishment Cameron 150 - 150 0%450 15 435 3%Design is at 50%. Project paused.
P2677 PL - 16-Inch, 870 Zone, La Media Road and Airway Road Utility Relocations Gentry 100 9 91 9%3,100 2,352 748 76%Expenses are anticipated later in the fiscal year.
P2678 Jamacha Boulevard Utility Relocation Gentry 75 - 75 0%250 - 250 0%Expenses are anticipated later in the fiscal year.
P2680 PL - 12-inch Pipeline Replacement, 1530 Zone, Vista Diego Road Marchioro 150 - 150 0%425 77 348 18%
Project coordinated with the larger Vista Diego Hydropneumatic Pump Station Replacement (CIP P2639). See P2639 for updates.
P2681 PL-12-Inch, 1655 Zone, Presilla Drive Pipeline Replacement Marchioro 5 - 5 0%1,800 130 1,670 7%Project coordinated with 1655-1 Reservoir (P2040) Project. See P2040 for updates.P2682 AMI Project Carey 200 4 196 2%1,350 615 735 46%On track.P2685 980/711 PRS Renovation - Proctor Valley Rd Marchioro 10 - 10 0%850 - 850 0%No expenditures anticipated in FY 2025.
P2686 870 PZ Seismic Vault Renovation Gentry 5 - 5 0%400 - 400 0%FY 2025 expenses are expected to be minor for initial planning.
P2687 Steele Canyon Rd Bridge 803 PZ 20-inch WL Renovation Blalock 100 2 98 2%600 68 532 11%Assessment phase completed. Construction phase anticipated Q3 or Q4 FY 2025.
P2689 944-1-9 Pump Station Meter Vault Renovation Gentry 20 - 20 0%200 - 200 0%Expenses are anticipated later in the fiscal year.P2690 850-4 Reservoir Interior/Exterior Coating Santos - - - 0%1,850 - 1,850 0%No budget for FY 2025.
P2691 City of San Diego - Otay 2nd Pipeline Phase 4 Interconnections Relocation Gentry 225 8 217 4%1,000 31 969 3%Expenses are anticipated later in the fiscal year.P2692 1485-2 PS Yard Piping Modifications Marchioro 1 - 1 0%600 - 600 0%No expenditures anticipated in FY 2025.
P2695 Relocation of Data Center Kerr 25 13 12 52%250 29 221 12%
Completed assessment with outside consultant; assessment revealed that minor restructuring is recommended. Staff will consult with Facilities Manager for further instructions.P2697 Valve Replacement Program - Phase 2 Mederos 625 171 454 27%12,000 572 11,428 5%Continue as scheduled on valve replacements.
P2699 Miscellaneous Replacements and Improve Fire Sprinkler Protection System in the Warehouse Payne 300 1 299 0%525 37 488 7%Late FY 2025 consultant with FY 2026 installation.
P2700 Pump Station Equipment Replacement Program Mederos 250 54 196 22%1,250 172 1,078 14%
Funds are being used as the fiscal year progresses. There will be approximately $185,000 in expenses by the end of the fiscal year.
P2706 PL-16-Inch Transmission Main Assessment & Repair, 980 Zone, Olympic Parkway Blalock 350 6 344 2%3,000 6 2,994 0%Pipe assessment inspection phase anticipated Q3 FY 2025.P2707 Pipeline Relocation for County Storm Drain Replacement Projects Santos 5 - 5 0%500 - 500 0%No expenses anticipated in FY 2025.P2708 1296-2 Reservoir Interior/Exterior Coating Santos - - - 0%2,000 - 2,000 0%No budget for FY 2025.P2709 ADA Compliance for Administration and Operation Buildings Payne 6 - 6 0%500 - 500 0%Consultant solicitation for Q3 FY 2025.
P2710 Conversion of the 803-4 Reservoir Disinfection System to LAS Gentry 5 - 5 0%500 - 500 0%FY 2025 expenses are expected to be minor for initial planning.
P2711 City of Tijuana Pipeline Connection Upgrades Gentry 50 - 50 0%300 - 300 0%Expenses are anticipated later in the fiscal year.
P2712 PL-12-Inch Steel Pipeline Replacement, 850 Zone, Sweetwater Springs Blvd, Southeast of Jamacha Blvd.Gentry - - - 0%2,000 - 2,000 0%No budget for FY 2025.P2713 PL-14-Inch ACP Pipeline Replacement, 640 Zone, SR125 Crossing and Orville Street Gentry - - - 0%2,500 - 2,500 0%No budget for FY 2025.R2121 Res - 944-1 Reservoir Cover/Liner Replacement Marchioro 4 - 4 0%3,500 25 3,475 1%No expenditures anticipated in FY 2025.
R2148 Large Meter Replacement - Recycled Carey 15 - 15 0%154 59 95 38%Waiting on product; work starting in Q2 or Q3 FY 2025.R2152 Recycled Water Meter Change-Out Carey 70 - 70 0%755 - 755 0%On track. In procurement phase.R2156 RecPL - 14-inch RWCWRF Effluent Force Main Improvements Marchioro 5 - 5 0%1,300 259 1,041 20%No expenditures anticipated in FY 2025.
R2157 RWCWRF Backwash Supply Pumps Upgrade Gentry 200 3 197 2%500 113 387 23%More expenses are anticipated in the next few quarters.
R2158 RWCWRF Stormwater Pond Improvements (R)Gentry 5 - 5 0%175 - 175 0%FY 2025 expenses are expected to be minor for initial planning.R2159 RecPL - 16-Inch, 680 Zone, Olympic Parkway Recycled Pipeline Replacement Gentry 2,500 1,065 1,435 43%6,000 1,545 4,455 26%Construction is progressing.R2161 450-1R Reservoir Interior/Exterior Coating & Upgrades Santos - - - 0%2,500 - 2,500 0%No budget for FY 2025.R2163 450-1 RW Res Disinfection Injection Vault Renovation Marchioro 5 - 5 0%300 - 300 0%No expenditures anticipated in FY 2025.
R2164 450-1 RW Res Stormwater Improvements Blalock 80 28 52 35%800 93 707 12%
Alternative analysis report completed. Working with consultant and environmental agencies on permitting prior to entering the project design phase.
R2167 RecPL - 14-Inch, 927 Zone, Force Main Road Improvements and Erosion Repairs Blalock 50 3 47 6%550 8 542 1%Coordinating with Facilities Maintenance and Operations on limits of repairs.
R2169 Pump Station Equipment Replacement Program (R)Mederos 75 10 65 13%600 47 553 8%Continue as scheduled for recycled pump stations.R2172 RWCWRF - Tertiary Trough Replacement Santos 40 - 40 0%250 - 250 0%Planning Q3 FY 2025.
S2024 Campo Road Sewer Main Replacement Gentry 25 - 25 0%11,130 11,077 53 100%Planning level expenses are expected later in the fiscal year.
S2049 Calavo Basin Sewer Rehabilitation - Phase 2 Gentry 30 - 30 0%1,150 79 1,071 7%Planning level expenses are expected later in the fiscal year.
S2050 Rancho San Diego Basin Sewer Rehabilitation - Phase 2 Gentry 41 - 41 0%1,100 7 1,093 1%Planning level expenses are expected later in the fiscal year.
S2054 Calavo Basin Sewer Rehabilitation - Phase 3 Gentry 10 - 10 0%1,300 - 1,300 0%Planning level expenses are expected later in the fiscal year.
S2060 Steele Canyon Pump Station Replacement Gentry 40 - 40 0%1,900 - 1,900 0%Planning level expenses are expected later in the fiscal year.
S2066 Rancho San Diego Basin Sewer Rehabilitation - Phase 3 Gentry 5 - 5 0%950 - 950 0%FY 2025 expenses are expected to be minor for initial planning.
https://otaywater365.sharepoint.com/sites/engcip/Shared Documents/X-CIP Quarterly Reports/CIP Qtr Reports/FY 2025/Q1/Expenditures/FY2025 1st Qtr CIP Exp FINAL.xlsx Page 3 of 4 11/26/2024
FISCAL YEAR 2025 1ST QUARTER REPORT(Expenditures through 9/30/24
($000)
ATTACHMENT B
2025 09/30/24
CIP No.Description Project Manager FY 2025 Budget Expenses Balance Expense to Budget %Overall Budget Expenses Balance Expense to Budget %Comments
FISCAL YEAR-TO-DATE, 09/30/24 LIFE-TO-DATE, 09/30/24
S2069 Cottonwood Sewer Pump Station Renovation Marchioro 350 10 340 3%3,000 481 2,519 16%
Staff vacancies have been filled and the project was reassigned Q1 FY 2025 such that completion of construction scheduled for FY 2028. S2072 RWCWRF Rotary Screen Replacement Santos 60 - 60 0%600 2 598 0%Planning Q3 FY 2025.
S2074 RWCWRF Stormwater Pond Improvements (S)Gentry 10 - 10 0%175 - 175 0%Expenses are planned for later in the fiscal year/next fiscal year.
S2076 RWCWRF Grit Chamber Improvements Gentry 24 - 24 0%250 - 250 0%Planning level expenses are expected later in the fiscal year.S2077 RWCWRF Blowers Renovation Gentry 120 11 109 9%400 59 341 15%Blowers are being designed and ordered.
S2079 Steele Canyon Rd Bridge 6-inch Sewer FM Renovation Blalock 50 - 50 0%350 1 349 0%Assessment phase completed. Construction phase anticipated Q3 or Q4 FY 2025.S2080 Standby Power Renovations - Sewer Rahders - - - 0%200 26 174 13%No budget for FY 2025.
Total Replacement/Renewal Projects Total:9,489 1,520 7,969 16%167,206 27,413 139,793 16%
CAPITAL PURCHASE PROJECTS
P2282 Vehicle Capital Purchases Rahders 1,460 348 1,112 24%12,200 7,037 5,163 58%$706K encumbered. $304K expected by Q4 FY 2025.
P2286 Field Equipment Capital Purchases Rahders 170 - 170 0%3,572 2,539 1,033 71%$145K encumbered. Expended end of Q2 FY 2025.
P2571 Data Center Network Data Storage and Infrastructure Enhancements Kerr 25 - 25 0%530 464 66 88%Project is underway and on schedule for completion prior to FY 2026.P2572 Enterprise Resource Planning (ERP) Replacement Kerr 203 51 152 25%993 118 875 12%Project is underway and on schedule.R2160 Recycled Water Field Equipment Capital Purchases Rahders - - - 0%700 221 479 32%No budget for FY 2025.R2162 Vehicle Capital Purchases - Recycled Rahders - - - 0%500 93 407 19%No budget for FY 2025.S2075 Field Equipment Capital Purchases Rahders - - - 0%500 130 370 26%No budget for FY 2025.S2078 Vehicle Capital Purchases - Sewer Rahders - - - 0%900 - 900 0%No budget for FY 2025.
Total Capital Purchase Projects Total:1,858 399 1,459 21%19,895 10,602 9,293 53%
DEVELOPER REIMBURSEMENT PROJECTS
P2595 PL - 16-inch, 624 Zone, Village 3N - Heritage Road, Main St/Energy Way Cameron 101 - 101 0%336 - 336 0%This is a developer reimbursement project.P2596 PL – 16-inch, 624 Zone, Village 3N – Main St, Heritage Rd/Wolf Canyon Cameron 1 - 1 0%900 - 900 0%This is a developer reimbursement project.P2598 PL-16-Inch, 624 Zone, Village 8W – Main St, La Media/Village 4 Cameron 1 - 1 0%280 - 280 0%This is a developer reimbursement project.P2599 PL-16-Inch, 624 Zone, Village 8W- Otay Valley Rd, School/Village 8E Cameron 1 - 1 0%500 - 500 0%This is a developer reimbursement project.P2602 PL - 16-inch, 624 Zone, Otay Valley Road, SR 125 Bridge Cameron 1 - 1 0%280 - 280 0%This is a developer reimbursement project.P2603 PL - 16-inch, 711 Zone, Hunte Parkway, SR 125 Bridge Cameron 1 - 1 0%340 - 340 0%This is a developer reimbursement project.R2028 RecPL – 8-in, 680 Zone, Heritage Road to Main Street Cameron 5 - 5 0%900 - 900 0%This is a developer reimbursement project.R2037 RecPL – 8-in, 680 Zone, Main Street/Otay Valley Road – Village 8W Cameron 1 - 1 0%620 - 620 0%This is a developer reimbursement project.R2038 RecPL – 8-in, 680 Zone, Village 3N – Main St, Heritage Rd/Wolf Canyon Cameron 1 - 1 0%470 - 470 0%This is a developer reimbursement project.R2047 RecPL – 12-in, 680 Zone, La Media Road - Birch/Main St Cameron 1 - 1 0%550 - 550 0%This is a developer reimbursement project.R2136 RecPL – 8-in, 680 Zone, Otay Valley Rd, SR 125 Bridge Cameron 1 - 1 0%140 - 140 0%This is a developer reimbursement project.R2137 RecPL - 8-in, 815 Zone, Hunte Parkway, SR 125 Bridge Cameron 1 - 1 0%170 - 170 0%This is a developer reimbursement project.
Total Developer Reimbursement Projects Total:116 - 116 0%5,486 - 5,486 0%
147 GRAND TOTAL 16,277$ 2,272$ 14,005$ 14%322,842$ 55,630$ 267,212$ 17%
https://otaywater365.sharepoint.com/sites/engcip/Shared Documents/X-CIP Quarterly Reports/CIP Qtr Reports/FY 2025/Q1/Expenditures/FY2025 1st Qtr CIP Exp FINAL.xlsx Page 4 of 4 11/26/2024
Otay Water District
Capital Improvement Program
Fiscal Year 2025 First Quarter
(through 9/30/2024)
ATTACHMENT C
R.W. Chapman Recycled Water Facility
8-22-24
Trojan UV
System
Background
The approved CIP Budget for Fiscal Year 2025
consists of 147 projects that total $16.28 million.
These projects are broken down into four categories.
1.Capital Facilities $ 4.81 million
2.Replacement/Renewal $ 9.49 million
3.Capital Purchases $ 1.86 million
4.Developer Reimbursement $ 116 thousand
Overall expenditures through the First Quarter of
Fiscal Year 2025 totaled nearly $2.27 million, which is
approximately 14% of the fiscal year budget.
2
Fiscal Year 2025
Fourth Quarter Update
($000)
CIP
CAT Description FY 2025
Budget
FY 2025
Expenditures
%
FY 2025
Budget
Spent
Total
Life-to-Date
Budget
Total
Life-to-Date
Expenditures
%
Life-to-Date
Budget
Spent
1 Capital
Facilities $4,814 $353 7%$130,255 $17,615 14%
2 Replacement/
Renewal $9,489 $1,520 16%$167,206 $27,413 16%
3 Capital
Purchases $1,858 $399 21%$19,895 $10,602 53%
4 Developer
Reimbursement $116 $0 0%$5,486 $0 0%
Total:
$16,277 $2,272 14%$322,842 $55,630 17%
3
Fiscal Year 2025
First Quarter
CIP Budget Forecast vs. Expenditures
4
5
CIP Projects in Construction
La Media Rd and Airway Rd
Utility Relocations (P2677)
Work includes all potable
water utility relocations
required due to
construction of storm
drains and road
improvements by the City of
San Diego in Otay Mesa
along La Media Road and
Airway Road. Facility
relocations vary in size from
2-inch to 18-inch.
Budget: $3.1M
Project is within budget
6
CIP Projects in Construction
7
7-31-24
7-29-24
Cathodic Anode installation
in Airway Road
CIP Projects in Construction
Olympic Parkway
Recycled Water Pipeline
Replacement (R2159)
Project will install
approximately 5,730
linear feet of 16-inch
recycled water line in
Olympic Parkway, and
removal/abandonment of
the existing 20-inch
recycled water line.
Budget: $6,000,000
NTP: March 25, 2024
Approx. 65% complete
Project is within budget
8
Otay Ranch
High School
Chula Vista
CIP Projects in Construction
9
9-27-24
7-31-24
7-31-24 8-26-24
8-26-24 16-inch recycled water
pipeline installation on
Olympic Pkwy. in
various stages
CIP Projects in Construction
RWCWRF Disinfection
System Improvements
(R2117 & R2157)
Project will replace
existing chlorine system
with Trojan UV system
and replacement of
existing filter backwash
supply pumps.
Combined
Budget: $4,775,000
NTP: April 8, 2024
Trojan UV system
delivered August 22, 2024
Project is within budget
10
11
CIP Projects in Construction
Chlorine
Contact Basin
Filter
Chambers
2-28-24 2-28-24
Mark-outs in front
of the filter
chamber from
February 2024
12
CIP Projects in Construction
7-2-24 8-26-24
7-10-24
Alternative alignment
to avoid congested
existing facilities
CIP Projects in Construction
Heritage Road Bridge Utility
Relocation &624-340 PRS
(P2553 & P2405)
The City of Chula Vista is
constructing a new bridge on
Heritage Road (Project No.
STM-364). The District has
requested the City to include
the construction of a new 16-
inch potable water steel
pipeline and reserve room
for a future 8-inch recycled
water pipeline. A 624-340
PRS will also be constructed.
Budget: $5.05M
Bids opened on Sept. 4, 2024;
award and reimbursement
agreement to follow in Qtr 2.
13
CIP Projects in Construction
14
Bridge renderings from
the City of Chula Vista
CIP Projects in Construction
870-2 Reservoir 3.4 MG &
870-1 Liner Improvements
(P2228 & P2563)
Work includes construction
of a 3.4-million-gallon (MG)
Type 1 pre-stressed concrete
reservoir. Replacement of the
existing membrane floating
cover and liner with a new
membrane system on the
870-1 Reservoir. The project
also includes lowering the
existing reservoir's 30-inch
inlet pipe.
Budget: $23.9 M
Award: Pacific Hydrotech at
the September Board Meeting
Project is within budget 15
Construction Contract Status
16
Consultant Contract Status
17
CIP Project Title Consultant
Original
Contract
Amount
Total
Change
Orders
Revised
Contract
Amount
%
Change
Orders
Authorized
Task Orders
to Date
Approved
Payment
To Date
%
Project
Complete
Date of
Signed
Contract
End Date
of
Contract
WATER SYSTEMS CONSULTING INC $ 64,000.00 $ 64,000.00 6/29/2022 6/30/2024
WOOD RODGERS INC $ 36,350.00 $ 36,350.00 6/21/2022 6/30/2024
Varies SWA/OWD RW INTERTIE PROJECT PLANNING
STUDY CAROLLO ENGINEERS INC $305,470.00 $305,470.00 0.0%N/A $ 25,862.00 8.0%04/15/24 6/1/2026
P1210 2022 WFMP HAZEN AND SAWYER DPC $569,785.00 $569,785.00 $ 357,670.84 63.0%09/21/21 12/31/2024
Varies ASSET MANAGEMENT SERVICES FY 24/25/26 RAFTELIS $175,000.00 $175,000.00 0.0%$ 0.00 0.0%05/09/24 6/30/2026
P2040
P2642
P2681
DESIGN/CONSTRUCTION FOR 1655-1 RES RICHARD BRADY & ASSOCIATES $ 622,575.00 $ 622,575.00 0.0%N/A $ 399,753.99 65.0%6/7/2021 6/30/2025
P2639
P2680
ENGINEERING DESIGN SERVICES FOR THE VISTA
DIEGO HYDROPNEUMATIC PUMP STATION
REPLACEMENT
MURRAYSMITH, INC.$ 331,794.00 $ 42,660.00 $ 374,454.00 22.0%N/A $ 133,827.90 36.0%10/19/2020 12/31/2024
P2058
P2171
P2615
P2608
P2195
ENGINEERING DESIGN SERVICES FOR THE
RANCHO SAN DIEGO AND JAMUL PIPELINE
REPLACEMENT PROJECT
NV5 INC $ 530,943.00 $ 530,943.00 0.0%N/A $ 115,528.23 22.0%11/7/2022 6/30/2026
P2058 APPRAISAL SERVICES FOR N. PROCTOR
VALLEY RD WATER REPLACEMENT PHASE 1 BENDER ROSENTHAL INC $ 27,000.00 $ 27,000.00 0.0%NA $27,000.00 100.0%2/20/2024 12/31/2024
R2117/
R2157
RWCWRF DISINFECTION SYSTEM
IMPROVEMENTS CAROLLO ENGINEERS, INC.$ 458,374.00 $74,195.00 $ 532,569.00 28.0%N/A $ 408,094.55 76.0%7/26/2021 6/30/2025
S2069 COTTONWOOD SEWER PUMP STATION
REPLACEMENT WOOD RODGERS INC $ 577,800.00 $ 577,800.00 0.0%N/A $ 133,410.00 23.1%2/28/2023 6/30/2025
JDH CORROSION CONSULTANTS INC $ 113,842.50 $ 111,497.50 12/14/2022 6/30/2025
RFYEAGER $ 129,684.00 $72,330.00 12/13/2022 6/30/2025
BSE ENGINEERING INC.$ 90,546.00 $ 71,632.00 2/22/2022 6/30/2024
ENGINEERING PARTNERS INC.$ 81,590.00 $ 48,750.00 3/9/2022 6/30/2024
BSE ENGINEERING INC.$ 10,155.00 $ 8,421.00 6/19/2023 6/30/2025
ENGINEERING PARTNERS INC.$ 80,385.00 $ 36,450.00 5/16/2023 6/30/2025
DESIGN
PLANNING
Varies AS-NEEDED HYDRAULIC MODELING FY 23-24 $ 175,000.00 $ 175,000.00 0.0%57.3%
Varies AS-NEEDED CORROSION ENGINEERING
SERVICES FY 23-25 $ 640,000.00 $ 640,000.00 0.0%38.1%
Varies AS-NEEDED ELECTRICAL SERVICES FY 22-24 $ 175,000.00 $ 175,000.00 0.0%69.0%
Varies AS-NEEDED ELECTRICAL SERVICES FY 23-25 $ 400,000.00 $ 400,000.00 0.0%11.0%
Consultant Contract Status
18
CIP Project Title Consultant
Original
Contract
Amount
Total
Change
Orders
Revised
Contract
Amount
%
Change
Orders
Authorized
Task Orders
to Date
Approved
Payment
To Date
%
Project
Complete
Date of
Signed
Contract
End Date
of
Contract
NV5 INC $ 528,802.00 $ 381,443.88 7/24/2019 6/30/2025
RICK ENGINEERING COMPANY 7/24/2019 6/30/2022
COMPLETE
NV5 INC $ 178,900.00 $ 65,162.36 2/22/2022 6/30/2025
WOOD RODGERS INC $ 612,151.00 $ 495,752.50 1/19/2022 6/30/2025
Varies AS-NEEDED GEOTECHNICAL SERVICES FY 22-24 ATLAS TECHNICAL CONSULTANTS,
LLC $ 175,000.00 $ 175,000.00 $ 85,920.50 $ 78,870.50 45.0%10/4/2021 6/30/2025
LEIGHTON AND ASSOCIATES 10/16/2023 6/30/2026
NINYO & MOORE $ 48,498.50 $ 48,498.50 10/16/2023 6/30/2026
RICK ENGINEERING COMPANY $ 26,169.00 $ 14,604.15 10/19/2020 6/30/2025
STC TRAFFIC, INC $ 68,050.00 $ 65,505.00 10/7/2020 6/30/2025
CMIS - 870-2 RES & 870-1 RES COVER/LINER
REPLACEMENT
VALLEY CONSTRUCTION
MANAGEMENT $ 874,111.00 $ 874,111.00 0.0%NA 0.0%2/20/2024 12/31/2027
TEMPORARY LABOR SERVICES HDR ENGINEERING $ 75,000.00 $ 75,000.00 19741.25 26.0%4/12/2024 3/24/2025
Varies AS-NEEDED BACTERIOLOGICAL TESTING &
SAMPLING FY 23-25 CLARKSON LAB & SUPPLY INC.$ 70,000.00 $ 70,000.00 0.0%N/A $ 56,762.00 81.0%6/9/2023 6/30/2025
Varies AS-NEEDED IN-PLANT INSPECTION SERVICES
FY23- 24 ON-SITE TECHNICAL SERVICES, INC.$ 175,000.00 $70,000.00 $ 245,000.00 29.0%N/A $ 202,903.11 83.0%12/13/2022 6/30/2025
ON-SITE TECHNICAL SERVICES, INC.$ 0.00 6/13/2024 6/30/2027
RMA GROUP $ 0.00 7/24/2024 6/30/2027
CSI SERVICES INC $ 86,850.00 $ 91,580.00 10/18/2022 6/30/2025
MCS INSPECTION $ 60,949.80 $ 96,165.36 10/18/2022 6/30/2025
Varies AS-NEEDED COATING INSPECTION FY 25-26 CSI SERVICES INC $ 175,000.00 $ 175,000.00 0.0%$ 0.00 $ 0.00 0.0%9/11/2024 6/30/2024
Varies CONSTRUCTION MGMT/INSPECTION FY 22-23 VALLEY CONSTRUCTION
MANAGEMENT $ 600,000.00 $ 600,000.00 0.0%$ 417,769.00 $ 287,549.00 48.0%7/8/2021 6/30/2025
CDM SMITH INC.$ 100,000.00 $6,295.00 9/14/2023 9/30/2025
VALLEY CONSTRUCTION
MANAGEMENT $ 184,150.00 $ 77,010.00 8/22/2023 6/30/2025
DESIGN
Varies AS-NEEDED ENGINEERING DESIGN FY 22-24 $ 800,000.00 $ 800,000.00 0.0%70.0%
Varies AS-NEEDED ENGINEERING DESIGN FY 20-22 $ 600,000.00 $ 600,000.00 0.0%64.0%
CONSTRUCTION SERVICES
Varies AS-NEEDED GEOTECHNICAL SERVICES FY 24-26 $ 175,000.00 $ 175,000.00 0.0%28.0%
Varies AS-NEEDED TRAFFIC ENGINEERING SERVICES
FY 21- 23 $ 175,000.00 $ 175,000.00 0.0%45.0%
Varies AS-NEEDED COATING INSPECTION FY 23-25 $ 175,000.00 $ 15,000.00 $ 190,000.00 8.6%99.0%
Varies AS-NEEDED IN-PLANT INSPECTION SERVICES
FY25- 27 $ 350,000.00 $ 350,000.00 0.0%0.0%
Varies CONSTRUCTION MGMT/INSPECTION FY 24-25 $ 800,000.00 $ 800,000.00 0.0%11.0%
Consultant Contract Status
19
CIP Project Title Consultant
Original
Contract
Amount
Total
Change
Orders
Revised
Contract
Amount
%
Change
Orders
Authorized
Task Orders
to Date
Approved
Payment
To Date
%
Project
Complete
Date of
Signed
Contract
End Date
of
Contract
Varies CONSTRUCTION MGMT/INSPECTION FY 22-23 VALLEY CONSTRUCTION
MANAGEMENT $ 600,000.00 $ 600,000.00 0.0%$ 417,769.00 $ 287,549.00 48.0%7/8/2021 6/30/2025
CDM SMITH INC.$ 100,000.00 $6,295.00 9/14/2023 9/30/2025
VALLEY CONSTRUCTION
MANAGEMENT $ 184,150.00 $ 77,010.00 8/22/2023 6/30/2025
HUNSAKER & ASSOCIATES $ 54,525.00 $ 23,275.00 3/21/2023 6/30/2025
PARADIGM GEOSPATIAL INC.$ 44,525.00 $ 21,792.00 3/21/2023 6/30/2025
Varies UTILITY LOCATING SERVICES FY 25-27 CALBURTON INC $ 600,000.00 $ 600,000.00 0.0%$ 0.00 0.0%7/23/2024 6/30/2024
Varies UTILITY LOCATING SERVICES FY 21-23 CALBURTON INC $ 600,000.00 $ 600,000.00 0.0%$ 600,000.00 $ 584,648.75 97.0%9/18/2020 6/30/2026
HELIX ENVIRONMENTAL $ 36,280.00 $ 0.00 6/13/2024 6/30/2025
ENVIRONMENTAL SCIENE
ASSOCIATES $ 0.00 $ 0.00 6/13/2024 6/30/2025
CHAMBERS GROUP INC.$ 67,936.00 $ 52,763.40 1/23/2023 6/30/2025
HELIX ENVIRONMENTAL $ 422,638.00 $ 200,480.71 1/23/2023 6/30/2025
ENGINEERING SOLUTIONS SERVICES $ 10,010.00 $ 10,010.00 6/13/2022 6/30/2025
HOCH CONSULTING APC $ 117,935.00 $ 77,439.50 6/1/2022 6/30/2025
P1253 CLIMATE ADAPTATION & RESILIENCE PLAN AARC CONSULTANTS LLC $ 219,015.00 $ 219,015.00 N/A $ 7,302.75 3.0%7/9/2024 6/30/2024
P1210
P1253 HMA HABITAT MANAGEMENT CY2021-2024 MERKEL & ASSOCIATES INC $ 382,881.30 $ 112,832.00 $ 439,297.30 32.0%N/A $ 429,281.82 94.0%8/10/2021 12/31/2024
Varies
AS-NEEDED PLAN CHECK SERVICES FOR
DEVELOPER POTABLE AND RECYCLED WATER
PROJECTS FY 24-25
WEST YOST & ASSOCIATES $ 350,000.00 $70,000.00 $ 420,000.00 17.0%N/A $ 215,975.35 51.0%8/4/2023 6/30/2025
TOTALS:$ 14,249,748.30 $ 384,687.00 $ 14,578,019.30 4.3%$ 4,358,611.30 $ 5,661,389.90
CONSTRUCTION SERVICES
PUBLIC SERVICES
Varies AS-NEEDED ENVIRONMENTAL FY 25-27 $ 900,000.00 $ 900,000.00 0.0%0.0%
Varies CONSTRUCTION MGMT/INSPECTION FY 24-25 $ 800,000.00 $ 800,000.00 0.0%11.0%
Varies LAND SURVEYING FY 23-25 $ 190,000.00 $ 190,000.00 0.0%29.0%
ENVIRONMENTAL
Varies AS-NEEDED ENVIRONMENTAL FY 23-25 $ 500,000.00 $ 500,000.00 0.0%51.0%
Varies AS-NEEDED GRANT WRITING FY 23-25 $ 300,000.00 $ 300,000.00 0.0%29.0%
QUESTIONS?
20